Quick Guide to entering requisitions on the web To Enter a Requisition please complete the following steps: 1. Log in to Agresso, Using your name & Password 2. Choose Procurement from the menu on the bottom left of the screen 3. Choose Requisition – Requisition Standard from the screen and this opens your requisition. 4. Complete the following fields on the Requisition screen see Pg 2 REQUISITION APPROVAL BANDS The system uses workflow to manage the approval of requisitions.The following bands have been implemented for Agresso web procurement. €1 to €499: A requisition automatically converts to a PurchaseOrder. €500 to €9999: The requisition will be routed to the Cost Centre Budget holder or their nominee if applicable for approval. €10,000 to €100,000: The requisition will be routed to the Budget holder for approval. > €100,000: Requisitions greater than this will require Budget Holder and relevant UMT member approval User name: Enter your six digit payroll number Client: Enter U1 Password: Enter your Agresso password Any problems logging in please contact the ISS Service Desk at ext 5777 To Enter a Requisition please complete the following steps: * needs to be completed - Supplier Name- Type or use the Search Facility - Requisition Details - Choose the product you wish to order e.g. Stationary. - Description - Type over the text with the product information e.g. Headed paper. - Quantity and Price - Enter no and price(not including VAT) - Product Text- Enter text relevant to the order e.g. quote ref no. -GL Analysis- this indicates the cost centre to be charged and the VAT code to be used. (info on VAT codes available on our FAQs) - Click on Save Notes ****** If the supplier you wish to purchase goods from is not available on Agresso you will need to complete a Supplier set up form. See the Procurement web page. What happens next? Once saved the approver where applicable will receive an e-mail informing them they have a requisition to approve. The University has implemented the facility to have all Purchase Orders raised by way of a 'web requisition' which, assuming budget availability, generates a PO for sending to the supplier. The approver must log in to Agresso to approve/ reject the requisition. Once fully approved the system will generate an electronic Purchase Order (PO) and will e-mail it to the requisitioner. Requisitioners must email the PO to the supplier. The supplier will issue an invoice once the goods/ services have been sent/provided to NUIG. A Goods Received Note (see FAQs on how to do this) must be completed once the goods/services have been received. Accounts payable will process the invoice provided the PO and GRN match the invoice received. NUI Galway pays its suppliers by EFT (electronic funds transfer) directly into supplier bank accounts fortnightly .
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