Brother P-touch PT-D400, PT-D400 User guide

Brother P-touch PT-D400, PT-D400 User guide

E L E C T R

O N I C L A

B E L I N G

S Y S T E M

Read this User’s Guide before you start using your P-touch.

Keep this User’s Guide in a handy place for future reference.

Please visit us at http://support.brother.com/ where you can get product support and answers to frequently asked questions (FAQs).

www.brother.com

INTRODUCTION

Thank you for purchasing the P-touch labeler PT-D400.

Your new P-touch labeler is an easy to operate, feature packed labeling system that makes creating professional, high quality labels a breeze.

This manual contains various precautions and basic procedures for using this labeler. Read this manual carefully before using and keep in a handy place for future reference.

Federal Communications Commission (FCC) Compliance Notice (For USA

Only)

This equipment has been tested and found to comply with the limits for a Class

B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Important

Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to operate the equipment.

Compilation and Publication Notice

Under the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest product’s descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change without notice.

If new versions of the PT-D400 software become available, this manual may not reflect the updated features. Therefore, you may find that the software and the contents in this manual are different.

Any trade names and product names of companies appearing on Brother products, related documents and any other materials are all trademarks or registered trademarks of those respective companies.

BROTHER is either a trademark or a registered trademark of Brother Industries,

Ltd.

INTRODUCTION

Contents

Safety Precautions................................................................................................. 3

General Precautions .............................................................................................. 5

GETTING STARTED.................................................................6

Unpacking Your P-touch labeler ............................................................................ 6

LCD Display & Keyboard ....................................................................................... 6

Power Supply and Tape cassette .......................................................................... 7

Turning Power On/Off............................................................................................ 9

Feeding Tape......................................................................................................... 9

Setting LCD Display............................................................................................... 9

LCD Contrast.................................................................................................. 9

Setting Unit and Language .................................................................................... 9

Unit ................................................................................................................. 9

Language........................................................................................................ 9

EDITING A LABEL ..................................................................10

Entering and Editing Text .................................................................................... 10

Adding a New Line ....................................................................................... 10

Deleting Text ................................................................................................ 10

Inserting a Tab.............................................................................................. 10

Entering Symbols................................................................................................. 10

Entering Symbols Using the Symbol Function ............................................. 10

Setting Symbol History ................................................................................. 11

Entering Accented Characters............................................................................. 12

Setting Character Attributes ([Font]/[Size]/[Width]/[Style]/[Line]/[Align]) .............. 13

Setting Character Attributes by Label........................................................... 13

Setting Character Attributes by Each Line.................................................... 13

Setting Auto Fit Style .................................................................................... 15

Setting Frames .................................................................................................... 15

Setting Label Attributes ([Length]/[Margin]/[Tab Length]) .................................... 17

Creating a Bar Code Label .................................................................................. 17

Setting Bar Code Parameters and Entering Bar Code Data ........................ 17

Editing and Deleting a Bar Code .................................................................. 19

1

2

INTRODUCTION

LABEL PRINTING ...................................................................20

Label Preview ...................................................................................................... 20

Printing Labels ..................................................................................................... 20

Single and Multiple Copy Printing................................................................. 20

Cable Flag Printing ....................................................................................... 20

Numbering Printing....................................................................................... 21

Mirror Printing ............................................................................................... 21

Setting Margin...................................................................................................... 21

[Full]/[Half]/[Narrow]...................................................................................... 21

[Chain] .......................................................................................................... 22

Adjusting the Label Length .................................................................................. 23

Using Sample Labels: To create and print labels from pre-designed templates. ............................................................................................................ 23

USING THE FILE MEMORY ...................................................25

Saving Label Files ............................................................................................... 25

Save ............................................................................................................. 25

Print .............................................................................................................. 25

Open............................................................................................................. 25

Delete ........................................................................................................... 25

RESETTING & MAINTAINING YOUR P-TOUCH LABELER..26

Resetting the P-touch Labeler ............................................................................. 26

Resetting the data to factory settings ........................................................... 26

Maintenance ........................................................................................................ 26

Cleaning the Unit .......................................................................................... 26

Cleaning the Print Head ............................................................................... 26

Cleaning the Tape Cutter ............................................................................. 27

TROUBLESHOOTING ............................................................28

What to do when.................................................................................................. 28

When an error message appears on the display ................................................. 29

APPENDIX ..............................................................................30

Specifications....................................................................................................... 30

INTRODUCTION

Safety Precautions

To prevent injury and damage, important notes are explained using various symbols. The symbols and their meanings are as follows:

WARNING

CAUTION

Indicates a potentially hazardous situation which, if not avoided, could result in death or serious injuries.

Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate injuries.

The symbols used in this manual are as follows:

Action NOT allowed

DO NOT touch a given portion of the product.

Mandatory action

DO NOT disassemble the product.

Unplugging is required

Alerts to the possibility of electrical shock

WARNING

Follow these guidelines to avoid the risk of fire, burns, injury, electric shocks, rupture, overheating, abnormal odors or smoke.

Always use the specified voltage and the suggested AC adapter

(AD-E001) for the P-touch labeler to prevent any damage or failure.

Do not touch the AC adapter and

P-touch labeler during a thunder storm.

Do not use the P-touch labeler/AC adapter in places of high humidity such as bathrooms.

Do not place heavy objects on, or damage the power cord or plug. Do not forcibly bend or pull the power cord. Always hold the AC adapter when disconnecting from the power outlet.

Make sure that the plug is fully inserted to the power outlet. Do not use an outlet that is loose.

Do not allow the P-touch labeler/

AC adapter/power plug/batteries to get wet, for example, by handling them with wet hands or spilling beverages on to them.

Since loss of eyesight may result when leaked fluid from batteries gets into your eyes, immediately rinse your eyes with a large amount of clean water, and then seek medical attention.

Do not disassemble or modify the

P-touch labeler/AC adapter/ batteries.

Do not allow a metal object to contact both the plus and minus ends of a battery.

Do not use sharp objects, such as tweezers or a metallic pen, to change the batteries.

Do not throw the batteries into fire or expose to heat.

Disconnect the AC adapter and remove batteries immediately and stop using the P-touch labeler if you notice abnormal odor, heat, discoloration, deformation or anything unusual while using or storing it.

Safety Precautions

3

INTRODUCTION

Do not use a damaged or leaking battery as the fluid may get on your hands.

Do not use a deformed or leaking battery or one whose label is damaged. There is a possibility of generating heat.

Do not touch metal parts around the print head immediately after printing.

When the P-touch labeler is not being used, store it out of the reach of children. In addition, do not allow children to put the P-touch labeler parts or labels in their mouths. If any object has been swallowed, seek medical attention.

WARNING

Do not use a damaged adapter cord or power plug.

Do not use the P-touch labeler when a foreign object enters the

P-touch labeler. If any foreign object enters the P-touch labeler, disconnect the AC adapter and remove the batteries, and contact

Brother customer service.

CAUTION

Follow these guidelines to avoid personal injury, liquid leakage, burns or heat.

Do not touch the cutter blade.

If leaked fluid from batteries gets on your skin or clothes, immediately rinse them with clean water.

Remove the batteries and disconnect the AC adapter if you do not intend to use the P-touch labeler.

Do not use a battery other than that specified. Do not use combinations of old and new batteries or combinations of different types, different charging levels, different manufacturers or different models.

Do not insert a battery with the polarity (+ and -) reversed.

Do not drop or hit the P-touch labeler/AC adapter.

Do not press on the LCD display.

Do not put your finger inside the

P-touch labeler when you close the tape compartment cover or battery compartment cover.

Before using Ni-MH rechargeable batteries, carefully read the instructions for the batteries and battery charger, and be sure to use them correctly.

When using Ni-MH rechargeable batteries, charge the batteries with a specialized battery charger before using the batteries.

4

Safety Precautions

INTRODUCTION

General Precautions

• Depending on the location, material, and environmental conditions, the label may unpeel or become irremovable, the color of the label may change or be transferred to other objects. Before applying the label, check the environmental conditions and the material.

• Do not use the P-touch labeler in any way or for any purpose not described in this guide. Doing so may result in accidents or damage the P-touch labeler.

• Use only Brother TZe tapes with the P-touch labeler. Do not use tapes that do not have the mark.

• Only use a soft, dry cloth to clean the labeler; never use alcohol or other organic solvents.

• Use a soft wipe to clean the print head; never touch the print head.

• Do not put any foreign objects into the tape exit slot or AC adapter connector or battery compartment, etc.

• Do not place the P-touch labeler/batteries/AC adapter in direct sunlight or rain, near heaters or other hot appliances, in any location exposed to extremely high or low temperatures (e.g., on the dashboard or in the back of your car) or high humidity, or in dusty locations.

• Do not apply excessive pressure to the cutter lever.

• Do not try to print if the cassette is empty; it will damage the print head.

• Do not pull the tape while printing or feeding; it will damage the tape and the

P-touch labeler.

• Any data stored in memory will be lost due to failure or repair of the P-touch labeler, or if the battery expires.

• The P-touch labeler is not equipped with a charging feature for rechargeable batteries.

• The printed text may differ from the text that appears in the LCD.

• The length of the printed label may differ from the displayed label length.

• When power is disconnected for two minutes, all text, format settings and any text files stored in the memory will be cleared.

• You can also use Heat Shrink Tube in this model. Check the Brother website

(http://www.brother.com/) for further information. You cannot print frames, pre-set P-touch templates, or use certain font settings when using Heat Shrink

Tube. Printed characters may also be smaller than when using TZe tape.

A protective clear plastic sticker is placed over the display during manufacturing and shipping. This sticker should be removed prior to use.

General Precautions

5

GETTING STARTED

Unpacking Your P-touch labeler

Carton Contents

P-touch labeler

Starter Tape Cassette

AC adapter (optional on the PT-D400)

User’s Guide

LCD Display & Keyboard

1 2 3 4 5 6

12

7

8 10 9 11

15 16 17 18 19 20

14

13

35

34

33

32

6

Unpacking Your P-touch labeler

31 30 29 28 27 26 25

21

22

23

24

GETTING STARTED

1.

Caps mode

2-5. Style guidance

6.

Tape length

7.

Line number

8.

Start Line

9.

End Line

10. Cursor

11. Return mark

12. Cursor selection

13. Power

14. Menu

NOTE

15. Font

16. Label

17. Frame

18. Symbol

19. Sample Labels

20. Preview

21. Print

22. Clear

23. Backspace

24. Cursor

25. OK

26. Escape

27. Enter

28. Accent

29. Space

30. Bar Code

31. File

32. Shift

33. Caps

34. Tab

35. Letter

• The text that you enter can be up to 80 characters in length.

• Use ( ) in combination with the letter and number keys to type uppercase letters or the symbols indicated on the upper-right corner of the keys.

• Use with ( end of the text.

) to go to top of the text. Use with (

• While selecting the settings, press ( item.

) to go to

) to go back to the default

• To cancel any operation, press ( ).

• Label length shown on LCD may slightly differ from the actual label length when printed.

Power Supply and Tape cassette

Insert six new AA alkaline batteries (LR6) or fully charged Ni-MH batteries

(HR6), making sure that their poles point in the correct directions.

To remove the batteries, reverse the installation procedure.

Battery compartment cover

Battery case AC adapter jack

Power Supply and Tape cassette

7

GETTING STARTED

NOTE

• When using AC adapter (AD-E001): x Insert the plug on the adapter cord into the AC adapter jack on the side of the machine.

x Insert the plug into the nearest standard electrical outlet. For memory back up, we recommend using AA alkaline batteries (LR6) or Ni-MH batteries (HR6) together when using the AC adapter.

• To safeguard and backup the P-touch labeler’s memory, when the

AC adapter is unplugged it is recommended to have AA alkaline batteries (LR6) or Ni-MH batteries (HR6) installed in the P-touch labeler.

• When power is disconnected for more than two minutes, all text and format settings will be cleared. Any text files stored in the memory will also be cleared.

• Remove the batteries if you do not intend to use the P-touch labeler for an extended period of time.

• Dispose of the battery at an appropriate collection point, not in the general waste stream. In addition, be sure to observe all applicable federal, state, and local regulations.

• When storing or discarding the battery, wrap it (for example with cellophane tape), to prevent it from short-circuiting.

(Battery insulation example)

1. Cellophane tape

2. Alkaline or Ni-MH battery

1

2

CAUTION

USING A COMBINATION OF DIFFERENT BATTERIES (SUCH AS Ni-MH AND

ALKALINE), MAY RESULT IN AN EXPLOSION. DISPOSE OF USED

BATTERIES ACCORDING TO THE INSTRUCTIONS.

Insert a Tape Cassette.

Tape cassette compartment

Release lever

Tape cutter

Print head

Tape cutter lever

Tape compartment cover

8

Power Supply and Tape cassette

Tape exit slot Keyboard

LCD display

GETTING STARTED

NOTE

• When inserting the tape cassette, make sure that the tape and ink ribbon do not catch on the print head.

• If you cannot close the tape compartment cover, check to ensure the release lever is in the up position. If not, lift the lever, and then close the cover.

Turning Power On/Off

Press ( ) to turn the P-touch labeler on.

Press ( ) again to turn the P-touch labeler off.

NOTE

Your P-touch labeler has a power saving function that automatically turns itself off if no key is pressed within a certain time under certain

operating conditions. Refer to “Specifications” on page 30.

Feeding Tape

To feed the tape, press the following keys:

( ) + ( ).

Setting LCD Display

„

LCD Contrast

The default setting is [0].

( )

Î

/

/ [-2 - +2]

Î

( ) or (

Î

( ) or (

).

)

Î

/ [LCD Contrast]

Î

Setting Unit and Language

„

Unit

The default setting is [inch].

( )

Î

/ [Unit]

Î

( ) or ( )

Î

/

Î

( ) or ( ).

„

Language

The default setting is [English].

( )

Î

/

Î

( ) or ( )

Î

/

Français/Hrvatski/Italiano/Magyar/Nederlands/Norsk/Polski/Português/

Português(Brasil)/Român ă /Slovenski/Slovenský/Suomi/Svenska/Türkçe/

Č eština/Dansk/Deutsch]

Î

( ) or ( ).

Turning Power On/Off

9

EDITING A LABEL

Entering and Editing Text

„

Adding a New Line

Move the cursor to end of the current line and press (

Line 1 Line 2 Label image

).

NOTE

There is a maximum number of lines of text that can be entered for each tape width. A maximum of 5 lines for 0.70" (18 mm) tape, 3 lines for 0.47" (12 mm) tape, 2 lines for 0.35" (9 mm) and 0.23" (6 mm) tape, and 1 line for 0.13" (3.5 mm) tape.

„

Deleting Text

By pressing ( ), the letters will be deleted one by one.

To delete all text:

( )

Î

/

Î

( ) or ( ).

To delete all text and format settings:

( )

Î

/

Î

( ) or (

„

Inserting a Tab

( )

Î

/

Î

( ) or ( ).

).

NOTE

You can also set a tab by pressing ( ).

To change tab length:

(

( )

Î

/ [Tab Length]

Î

/ [0.0" - 4.0" (0-100 mm)]

Î

( ) or

).

Entering Symbols

„

Entering Symbols Using the Symbol Function

( )

Î

/ Select Category

Î

( ) or ( symbol

Î

( ) or ( ).

)

Î

/ / / Choose a

10

Entering and Editing Text

EDITING A LABEL

„

Setting Symbol History

Up to 15 recently used symbols are added to [History]. The default setting is [On].

( ) or (

Î

/ [Symbol History]

Î

( ) or (

)

Î

( ).

)

Î

/

Î

( )

Category

Punctuation

Symbol List

Symbols

Bracket/Arrow

Mathematics

Currency/Unit

(Number)

[Number]

School/Office

-

-

Kitchen

DIY/Hobby

Season/Holiday

Appointment

Datacom/AV

Smiley

Animal

Sport

Entering Symbols

11

EDITING A LABEL

Category

Vehicle

Sign

Electrical

Astrology

Pictograph

Symbols

Entering Accented Characters

(

Enter the character

Î

(

).

)

Î

/ Select accented character

Î

( ) or

NOTE

Caps mode can be used with the Accent function.

g

G i e

E d

D

I

Accented Character List

Character Accented Characters Character Accented Characters

a n

A c

C

N o

O t

T u s

S r

R

U

12

Entering Accented Characters

EDITING A LABEL

Character Accented Characters Character Accented Characters

k y

K l

Y z

L Z

Setting Character Attributes ([Font]/[Size]/[Width]/

[Style]/[Line]/[Align])

You can set character attributes by label or by each line both before and after entering text.

„

Setting Character Attributes by Label

( or (

)

Î

/ Select an attribute

Î

/ Set a value for that attribute

Î

( )

).

NOTE

You can view an example of the selected character attribute on the

LCD display.

„

Setting Character Attributes by Each Line

1. Using / , move the cursor to the line you wish to change the character attribute.

2. Press ( ) and ( ) to display the attributes.

NOTE

• ( ) on the screen indicates that you are now applying the attribute for that specific line only.

• When different value of attribute is set for each line, the value will be displayed as ***** when you press ( ). When you change the setting on this screen by using or , the same change will be applied to all lines of the label.

• When different value of attribute is set for each line, the line numbers on the text entry screen will be displayed as white text on a black background.

Setting Character Attributes ([Font]/[Size]/[Width]/[Style]/[Line]/[Align])

13

EDITING A LABEL

• The actual printed font size depends on the tape width, number of characters and number of input lines. Once characters reach a minimum size, the selected font will default to a custom font which is based on the Helsinki style. This allows labels to print using the smallest text possible on narrow or multi-line labels.

• The 6 point font only prints in Helsinki, no other font type.

• When [Size] is set to [Auto] and all the text is entered in uppercase, the text is automatically adjusted to print in the largest font size possible for each tape width. This font size is larger than the largest font size available in the font settings for each tape width.

Setting Options

Result Attribute

Font

Result Attribute

Font

Value

Helsinki

Brussels

US

Los

Angeles

San Diego

Florida

Calgary

Size

Auto

Value

Belgium

Atlanta

Adams

Brunei

Sofia

Germany

Letter

Gothic

18 pt When Auto is selected, the text is automatically adjusted to print in the largest size available in the font settings for each tape width.

Size

6 pt

9 pt

24 pt

36 pt

12 pt 42 pt

14

Setting Character Attributes ([Font]/[Size]/[Width]/[Style]/[Line]/[Align])

Attribute

Width

Style

Line

Align

Shadow

Solid

Italic

Off

Underline

Left

Center

Value x 1

x 3/2 x 2

Normal

Bold

Outline

Result Attribute

Width

Style

Line

Value

x 1/2 x 2/3

EDITING A LABEL

Result

Italic Bold

Italic

Outline

Italic

Shadow

Italic Solid

Vertical

Strikeout

Align Right

Justify

„

Setting Auto Fit Style

When [Size] is set to [Auto] and [Length] is set to a specific length, you can select the way of reducing the text size to fit within the label length.

When [Text Size] is selected, the total text size is modified to fit within the label. When [Text Width] is selected, the text width will be reduced to the size of x1/2 setting.

( )

Î

/ [Auto Fit Style]

Î

( ) or (

Width]

Î

( ) or ( ).

)

Î

/

Setting Frames

( )

Î

/ frame

Î

( ) or ( ).

Î

( ) or ( )

Î

/ / / Select a

Setting Frames

15

EDITING A LABEL

Category

Basic 1

Basic 2

Home

School/Office

Appointment

DIY/Hobby

Season/Holiday

16

Setting Frames

Frames

Frames

EDITING A LABEL

Setting Label Attributes ([Length]/[Margin]/[Tab Length])

(Refer to “Adjusting the Label Length” on page 23, “Setting Margin” on

page 21 and “To change tab length:” on page 10.)

( or (

)

Î

/ Select an attribute

Î

/ Set a value for that attribute

Î

( )

).

NOTE

[Length] can be set within the range 1.2" (30 mm) - 12.0" (300 mm).

When [Auto] is selected, the length of the label is automatically adjusted based on the amount of text entered.

Creating a Bar Code Label

NOTE

• The P-touch labeler is not designed exclusively for creating bar code labels. Always check that bar code labels can be read by the bar code reader.

• For best results, print bar code labels in black ink on white tape.

Some bar code readers may not be able to read bar code labels created using colored tape or ink.

• Use the [Large] setting for [Width] whenever possible. Some bar code readers may not be able to read bar code labels created using the

[Small] setting.

• Continuously printing a large number of labels with bar codes can overheat the print head, which may affect printing quality.

„

Setting Bar Code Parameters and Entering Bar Code Data

( )

( ) or (

Î

/ Select an attribute

Î

/ Set a value for that attribute

Î character

)

Î

Type in the bar code data

Î

(

Î

( ) or ( )

Î

( ) or ( ).

)

Î

/ Select a

NOTE

• Symbols are only available for the CODE39, CODE128, CODABAR or GS1-128 protocols. When not using symbols, after typing in the bar code data, press ( ) or ( ) to insert the bar code in the label.

• The "C.Digit" (Check Digit) attribute is only available for the CODE39,

I-2/5 and CODABAR protocols.

• Only one bar code can be printed on a label.

Setting Label Attributes ([Length]/[Margin]/[Tab Length])

17

EDITING A LABEL

Attribute

Protocol

Width

Under#

(characters printed below bar code)

C.Digit

(check digit)

Bar Code Settings

Value

CODE39

, CODE128, EAN-8, EAN-13,

GS1-128 (UCC/EAN-128), UPC-A, UPC-E, I-2/5 (ITF),

CODABAR

Small

Large

On

Off

Off

On

(only available for the CODE39, I-2/5 and CODABAR protocols)

Special Character List

CODE39

Special Character

CODABAR

Special Character

(SPACE)

18

Creating a Bar Code Label

CODE128, GS1-128 (UCC / EAN-128)

Special Character

(SPACE)

EDITING A LABEL

NUL

ETX

BEL

VT

SI

DC3

ETB

ESC

GS

US

FNC4

EOT

BS

FF

DLE

DC4

CAN

SOH

ENQ

HT

CR

DC1

NAK

EM

FS

RS

FNC3

STX

ACK

LF

SO

DC2

SYN

SUB

DEL

FNC1

FNC2

„

Editing and Deleting a Bar Code

To edit bar code parameters and bar code data, position the cursor beneath the bar code mark on the data entry screen and then open the

Bar Code Setup screen by pressing ( selecting [Bar Code Setup] with / .

) or by pressing ( ) and

To delete a bar code from a label, position the cursor to the right of the bar code mark on the data entry screen and press ( ).

Creating a Bar Code Label

19

LABEL PRINTING

Label Preview

You can preview the text before printing.

( ).

Press or to scroll the preview to the left or right.

Press or to change the magnification of the preview.

Printing Labels

To cut off the label, press the tape cutter lever on the upper left corner of the machine.

NOTE

• To prevent damage to the tape, do not touch the cutter lever while the message [Printing...Copies] or [Feeding Tape...Please Wait] is displayed.

• Do not pull the label coming out of the tape exit slot. Doing so will cause the ink ribbon to be discharged with the tape, making the tape no longer usable.

• Do not block the tape exit slot during printing or when feeding tape.

Doing so will cause the tape to jam.

„

Single and Multiple Copy Printing

( )

Î

/ Change the number of copies

Î

( ), ( ) or ( ).

NOTE

• If you need only 1 copy of the label, press ( without selecting the number of copies.

), ( ) or ( )

• The number of copies can also be specified by pressing a number key.

„

Cable Flag Printing

(

( ) + ( )

), ( ) or (

Î

/ [Cable]

Î

( ) or (

).

)

Î

20

Label Preview

LABEL PRINTING

„

Numbering Printing

( point

) + ( )

Î

Î

( ) or (

/

)

Î

/

Î

( ) or (

Select end point

Î

(

)

Î

/

) or ( )

Î

/

Select the number of labels to be printed

Î

( ), ( ) or ( ).

Select the highest number you wish to be printed when setting the number.

„

Mirror Printing

Use clear tape in [Mirror], so the labels can be read correctly from the opposite side when attached on glass, windows or other transparent surfaces.

( ) + ( )

Î

/

Î

( ) or ( )

Î

( ), ( ) or ( ).

Setting Margin

„

[Full]/[Half]/[Narrow]

(

( )

Î

/

Î

/

)

Î

/ Select the number of copies

Î

(

Î

( ) or (

), ( ) or ( ).

)

Î

Full

0.94"

(23.9 mm)

ABC

0.94"

(23.9 mm)

Half

: ABC

0.47"

(12 mm)

0.47"

(12 mm)

Narrow

: ABC

0.16"

(4 mm)

0.16"

(4 mm)

NOTE

Cut along the printed dots ( ) with scissors so the text is centered in the label.

Setting Margin

21

LABEL PRINTING

„

[Chain]

Use this setting when printing several labels with minimum margins.

(

(

(

Enter text (ABC)

Î

( )

Î

/

Î

/ [Chain]

Î

( ) or

)

)

Î

( )

Î

/ Select the number of copies

Î

( ), ( ) or

Î

The message [OK to Feed?] appears

Î

( )

Î

Clear the text and enter text for the next label (DEF)

Î

( ), ( ) or ( )

Î

( )

Î

/ Select the number of copies

Î

The message [OK to Feed?] appears

Î

( ) or

) to feed the tape.

ABC

DEF

0.37"

(9.5 mm)

NOTE

• When [Chain] is set, feed the tape before using the cutter otherwise

a part of the text may be cut off. Refer to “Feeding Tape” on page 9.

• The value XX displayed on the upper right corner of the LCD display indicates the label length XX shown on the Label images below.

LCD display

Full

Label image

ABC

XX" (XX mm)

Half

ABC

XX" (XX mm)

Narrow

ABC

XX" (XX mm)

• Do not pull the tape since this may damage the tape cassette.

22

Setting Margin

LABEL PRINTING

Adjusting the Label Length

( )

Î

/

/ [-5 - +5]

Î

( ) or (

Î

( ) or (

).

)

Î

/ [Label Length]

Î

NOTE

Approximately 1% of the total label length will be adjusted by 1 level.

Using Sample Labels: To create and print labels from pre-designed templates.

Example:

( )

Î

/ cursor to the first line and edit the text

Î second line and edit the text of copies

Î

(

Î

( ) or (

Î

), ( ) or ( ).

Î

(

)

Î Î

Move the

Î

Move the cursor to the

)

Î

/ Select the number

NOTE

• When a sample label consists of two lines of text, removing the second line also removes the character attributes of the second line.

• To recover the original character attributes of the deleted second line, cancel the currently selected sample label by pressing ( select the same sample label again.

) and

• To delete all text at once on a line only, move the cursor to the line you wish to delete all text, and then press ( ) and ( ).

Category

Sample Label List

Sample Label

File

Storage Box

Adjusting the Label Length

23

LABEL PRINTING

Category

Kitchen

Name Badge

Garage

Scrapbooking

Gardening

Address

Gift

Caution

Sample Label

24

Using Sample Labels: To create and print labels from pre-designed templates.

USING THE FILE MEMORY

Saving Label Files

You can save up to 50 labels and recall them for printing at a later date.

A maximum of 80 characters can be saved per file. You can also edit and overwrite the stored label.

„

Save

Type text and format label

Î

( )

Î

/

Î

( ) or ( )

Î

/

Î

( ) or ( ).

„

Print

( or (

)

Î

/

Î

( ) or ( )

Î

/

)

Î

/ Select the number of copies

Î

(

„

Open

(

(

(

( )

Î

).

„

Delete

/ [Open]

Î

( ) or (

)

Î

/ [Delete]

Î

( ) or (

)

Î

[Delete?]

Î

( ) or ( ).

)

Î

/

)

Î

/

Î

(

), ( ) or (

Î

Î

(

(

), ( )

).

) or

) or

Saving Label Files

25

RESETTING & MAINTAINING YOUR P-TOUCH LABELER

Resetting the P-touch Labeler

„

Resetting the data to factory settings

Turn off the machine. Press and hold down ( down (

) and ( ). While holding

) and ( ), press ( ) once and then release ( ) and ( ).

NOTE

• Release ( ) before releasing the other key.

• All text, format settings, option settings and stored label files are cleared when you reset the P-touch labeler. Language and unit settings will also be cleared.

Maintenance

NOTE

Always remove the batteries and disconnect the AC adapter before cleaning the P-touch labeler.

„

Cleaning the Unit

Wipe any dust and marks from the main unit using a soft, dry cloth.

Use a slightly dampened cloth on difficult to remove marks.

NOTE

Do not use paint thinner, benzene, alcohol or any other organic solvent. These may deform the case or damage the appearance of your P-touch labeler.

„

Cleaning the Print Head

Streaks or poor quality characters on printed labels generally indicates that the print head is dirty.

Clean the print head using a cotton swab or the optional print head cleaning cassette (TZe-CL4).

NOTE

• Do not touch the print head directly with your bare hands.

• Refer to the instructions provided with the print head cleaning cassette for directions on how to use it.

Print head

26

Resetting the P-touch Labeler

RESETTING & MAINTAINING YOUR P-TOUCH LABELER

„

Cleaning the Tape Cutter

Tape adhesive can build up on the cutter blade after repeated use, taking the edge off the blade which may result in the tape jamming in the cutter.

NOTE

• About once every year, wipe the cutter blade using a cotton swab moistened with Isopropyl alcohol (rubbing alcohol).

• Do not touch the cutter blade directly with your bare hands.

Maintenance

27

TROUBLESHOOTING

What to do when...

Problem

The screen ‘locks’, or the P-touch labeler does not respond normally.

The display remains blank after turning on the power.

The LCD messages are displayed in a foreign language.

The label is not printed after pressing the Print key.

Solution

• Refer to “Resetting the P-touch Labeler” on page 26

and reset the internal memory to the initial settings. If resetting the P-touch labeler does not solve the problem, disconnect the AC adapter and remove the batteries for more than 10 minutes.

• Check that the batteries are correctly installed and that the AC adapter designed exclusively for your P-touch labeler is correctly connected. Check that the rechargeable battery is fully charged.

• Refer to “Setting Unit and Language” on page 9 to

select your desired language.

The label is not printed correctly.

The ink ribbon is separated from the ink roller.

• Check that text has been entered and that the tape cassette is installed correctly with sufficient tape remaining.

• If the tape is bent, cut off the bent section and thread the tape through the tape exit slot.

• If the tape is jammed, remove the tape cassette and then pull out the jammed tape and cut it. Check that the end of the tape passes through the tape guide before reinstalling the tape cassette.

• Remove the tape cassette and reinstall it, pressing it firmly until it clicks into place.

• If the print head is dirty, clean it with a cotton swab or optional print head cleaning cassette (TZe-CL4).

• If the ink ribbon is broken, replace the tape cassette. If not, leave the tape uncut and remove the tape cassette, then wind the loose ink ribbon onto the spool as shown in the figure.

Spool

The P-touch labeler stops while printing a label.

Label files saved previously are now empty.

A tape jam which cannot be cleared keeps occurring.

• Replace the tape cassette if striped tape is visible, as this indicates that you have reached the end of the tape.

• Replace all batteries or connect the AC adapter directly to the P-touch labeler.

• All files stored in the internal memory are deleted if the batteries are weak or the AC adapter was disconnected.

• Please contact Brother customer service.

28

What to do when...

TROUBLESHOOTING

When an error message appears on the display

When an error message appears on the display, follow the directions provided below.

Message

Check # of Digits

Entered!

Cutter Error!

Length Limit!

Text Too High!

Text

Too Long!

System Error XX

Cause/Remedy

The number of digits entered in the bar code data does not match the number of digits set in the bar code parameters. Enter the correct number of digits.

The tape cutter has been closed when you tried to print or feed tape. Turn the P-touch labeler off and then on again before continuing. When tape is tangled in the cutter, remove the tape.

The length of the label to be printed using the text entered is longer than 39.37" (1 m). Edit the text so that the length of the label is less than 39.37" (1 m).

The text size is too large.

The length of the label to be printed using the text entered is longer than the length setting. Edit the text to fit within the set length or change the length setting.

Please contact Brother customer service.

When an error message appears on the display

29

APPENDIX

Specifications

Weight

Item

Dimensions

Power supply

Character display

Print height

Print speed

Tape cassette

No. of lines

Specification

Approx. 7.44" x 6.99" x 2.78"

(Approx. 189 (W) x 177.5 (D) x 70.5 (H) mm)

Approx. 1.6 lb. (Approx. 730 g)

(without batteries and tape cassette)

Six AA alkaline batteries (LR6), Six AA Ni-MH batteries

(HR6)

*1

, AC adapter (AD-E001)

16 characters x 1 guidance and 2 lines text

(128 dot x 48 dot)

0.62" (15.8 mm) max. (when using 0.70"/18 mm tape)

*2

Approx. 0.78" (20 mm)/sec.

Standard TZe tape cassette (0.13", 0.23", 0.35", 0.47",

0.70" [3.5 mm, 6 mm, 9 mm, 12 mm, 18 mm] widths)

0.70" (18 mm) tape : 1 - 5 lines;

0.47" (12 mm) tape : 1 - 3 lines;

0.35" (9 mm) tape : 1 - 2 lines;

0.23" (6 mm) tape : 1 - 2 lines;

0.13" (3.5 mm) tape : 1 line

Memory buffer size Maximum 1,100 characters

File storage Maximum 50 files

Auto Power-off

Operation temperature/ humidity

5 minutes

50 °F - 95 °F (10 °C - 35 °C) / 20% - 80% humidity (without condensation)

Maximum wet bulb temperature: 80.6 °F (27 °C)

*1 Visit us at http://support.brother.com/ for the latest information about the recommended batteries.

*2 Actual character size may be smaller than maximum print height.

Should you encounter any problems with your product, please do not return your product to the store! After referring to the User’s guide, if you still need assistance, call Brother Customer Service at:

Voice: 1-877-BROTHER

Web: www.brother-usa.com

Fax: 1-901-379-1210

If you need to locate a service center, please call 1-877-BROTHER or visit us at www.brother-usa.com

30

Specifications

Printed in China

LAE978001A

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