SHOWTEC | LED Commander | Kay House Handbook - University of Exeter

Kay House Handbook - University of Exeter
The University of Exeter Music Office
2
List of Contents
Part One – A Guide to Using the Building’s Facilities
1
List of Contents
2
Introduction
4
Floor Plans (including location of Fire Alarms & Fire Extinguishers)
5
The Foyer
6
The Five Main Rooms:
8
Colonnade Chamber Room
9
Broadwood Theatre Space
10
Juke Box Bar
11
Cabaret Space
13
Frank Oliver
14
The 24-Hour Area – The Amp Room & the Jam Jar
16
Lighting Equipment:
17
Dimmer Racks and Patch Unit
17
Lanterns
18
Lighting Effects
19
Cables
20
Lighting Consoles
21
Sound Studio 1
22
Sound Studio 2
23
Sound Studio Booking Instructions
24
Sound Studio Rules
26
AV Equipment
27
Digital Projectors
27
DVD Players
28
Staging
Stock list and quantities
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29
30
3
Transportation & Storage
31
Assembly
32
Transporting the staging between floors in Kay House
33
How to Book the Staging
33
Access Equipment
34
FIRE SAFETY guidelines applicable to everyone
35
Kitchen/Coffee Bar
40
Closing the Building
41
Using the Kay House Booking System
42
Part Two – How to Hire the Music Office’s Gear & Instruments
45
List of Contents
46
Introduction
47
Rhythm Instruments
48
Drum Kits
47
Keyboards
49
Guitars
50
Brass Instruments
51
String Instruments
51
Woodwind Instruments
51
Percussion Instruments
51
Technical Gear
52
How to Book Gear and Instruments
54
Reservation
54
Confirmation
56
Pick-up and Drop-off
56
How to Contact Us
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57
4
Introduction
Welcome to the Music Office’s handbook on how to use the numerous facilities within Kay
House Duryard.
We have tried to include as much useful information in the handbook as possible. The
equipment available may change, but the working methods will not, as they are best
practices and are in place to ensure the safety of musicians, actors, technicians and
audience members alike.
We encourage you to use this handbook as a point of reference when using the building and
the equipment available within it. Even if you are hiring the equipment to use elsewhere
outside of the building, this guide will ensure you know how to book the equipment and use it
safely.
You may find that not every page or section is relevant to you, your group or your society;
please refer to the List of Contents on Pages 3 and 46 to see the full extent of the
information available.
The two sections that are relevant to EVERYONE who uses Kay House are the FLOOR
PLANS on Page 5 and the FIRE SAFETY section on page 35.
Please feel free to suggest additions to the handbook or any pertinent changes for new
policies, practices, etc.
Kay House is a fantastic resource for you; the students that are passionate about music.
Please continue to make good use of the building, the equipment and the Music Office staff
who are here to support you.
Thank you.
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5
Floor Plans
FIRE
EXIT
FIRE
EXIT
Gear
Store
FIRE
EXIT
Student
PC &
Printer
FIRE
EXIT
FIRE
EXIT
Female
WC
Male
WC
FIRE
EXIT
FIRE
EXIT
Sound
Studio 1
FIRE
EXIT
Studio
2
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Stage
Management
Store
6
The Foyer
The Foyer contains the controls for the Fire and Intruder Alarm, which are located on the
wall to the left of the main entrance.
Door Alarm On/Off
Switch
Plant Extension
Button
Fire Alarm Control
Panel
Fire Alarm
Layout Map
Building Training
Guidelines
Fire Alarm
Call Point
Emergency Door
Release Button
Control Panel
Keys
Door Release Button
Intruder Alarm Panel
– used to set & unset
the alarm
Fire
Precaution
Log Book
Heating and cooling - There are two systems in the building, radiator heating and air
handling. They are both controlled by the Plant Extension Button. In the summer the
radiator system is off altogether, but the air handling is able to heat or cool the building as
needed.
The Plant Extension Button is
used to control the Air Handling
System. A single touch-sensitive
pushbutton is used to select the
required extension between 1
and 6 hours (selectable in stages
of 1 hour).
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7
Winter Schedule
If a room is too cold:
 The radiators will have been on between 3pm and 4.30pm to provide a low level preheat. Outside these times, please use the Plant Extension Button to add the
number of hours you need, and check that the radiators are on in the room you are
using.
If a room is too hot / airless:

Please do not open the windows unless what you are doing is silent! Instead, activate
the plant extension by the front door, turn down the radiators in the room you are
using, and switch the Air handling wall switch on in the room you are using.
Summer Schedule (radiators are off)
If a room is too hot or too cold:
 Use the Plant Extension Button beside the front door to activate the number of
hours you need. Turn on the Air Handling wall switch in the room you are using.
 The Air Handling system is designed to heat a cold room to approximately 20°. If the
room is warmer than this, the Air Handling will exchange with external air to provide
cooling and ventilation. However it does not cool the air as such, so you could
consider turning on the ventilation the previous evening to cool the building overnight,
or closing the blinds in the Frank Oliver the previous day for shade.
The Passenger Lift
The Passenger Lift is in place to assist those with mobility
difficulties and should not be used as a means of transporting tech
equipment.
Why not?
The Passenger Lift is a ‘moving 4th wall type lift’, i.e. there is no
internal door and the wall of the lift shaft is exposed during
movement. In order to prevent harm to passengers, the interior of
the lift is fitted with sensors that will cause the lift to stop if anything
comes into contact with the moving wall. If any unaccompanied
goods put into the lift fall against the wall the lift will stop and will
remain stuck between floors. This requires a Lift Engineer to be
called at great expense, which will be reimbursed from the society
or individual who misused the left.
Please use the Goods Lift for moving gear and equipment.
Remember: In the event of an emergency evacuation, i.e. when the fire alarm sounds, DO
NOT use the lift.
The Toilet Facilities
Located to the
left of the main entrance
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Located at the
base of the stairs
8
The Five Main Rooms
Key to all plans
Hanging bar
Lighting bar (internally wired with 12 x 15A sockets)
Vertical Boom (not internally wired)
40 41 42
Wall Box with 3 x 15A sockets
13A Socket (double)
13A Socket (single)
Plug Sockets around the building are labelled in different ways, including a type called
“clean earth” for plugging in sound equipment. Please don’t plug in any high power
equipment (like kettles) or transformers & phone chargers into sockets labelled CE; look for
a different socket. Conversely, if your speaker, amp or CD player has lots of mains hum, try
looking for a CE socket instead.
DMX out
DMX in
Stage Lighting Isolator Switch
Sound & Lighting control point
Light Switches (non-performance)
Projector Screen
Pillar
Column
Key to Health & Safety Signs
Location of nearest Fire Extinguisher
Location of nearest Fire Exit
Location of nearest Fire Alarm
FIRE EXIT
Location of nearest Emergency Call Point
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Location of nearest Exit (non-Fire)
9
The Colonnade Chamber Room
Maximum occupancy: 30 people
(To the World
Instrument Store –
door is locked)
(To the rear
landing &
Cabaret Space)
FIRE
EXIT
(Leads to rear landing.
Exit to outside via stairs)
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(To the Central
Instrument Store –
door is locked)
10
The Broadwood Theatre Space
Maximum occupancy: 100 people
The Broadwood contains one plain scaffold bars for rigging lanterns and one bar as a back
drop hanging position
There are four un-switched, double 13A sockets
spanning the width of the room.
All 13A power at high level operates via an isolator
turned off/on.
There are two high level DMX outlets
evenly spaced along the bar
so that stage lighting can be easily
and there is a DMX control for LED fixtures
(Entrance to the Gear Store)
(Leads to
outside)
FIRE
EXIT
(To the
Gallery)
(To the
Foyer)
(Leads to
outside)
(To the Coffee Bar)
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11
The Juke Box
Maximum occupancy: 100 people
The Juke Box contains three plain scaffold bars for rigging lanterns set in a T-shape and one
bar as a back drop hanging position
There are six unswitched double 13A sockets
spanning the width of the room.
All 13A power at high level operates via an isolator
turned off/on.
There are two high level DMX outlets
evenly spaced along the bar
so that stage lighting can be easily
and there is a DMX control for LED fixtures
(Leads to
outside)
Stage
FIRE
EXIT
(To the
All Hours
Gear
Return –
door
is
locked)
(To
the
24-Hour
Area
–
door
is
locked
from bar
side)
Bar
Area
(To the
Foyer –
door
is
locked
from bar
side)
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(To the Gallery)
12
The Juke Box also contains a rehearsal PA, rehearsal Drum Kit and Lighting Rig.
Juke Box Lighting Rig
The lighting rig in the Juke Box Bar may be used for rehearsals or performances. The LED
lights are linked together to create quick easy colour washes or chases.
First, ensure the stage lighting isolator switch is turned on.
This can be found in the store room by the stage (contact Music Office for access).
Ensure the Showtec LED Commander is switched on. The Commander has been
programmed with pre-set colours on Scenes 1 – 4 (which can be mixed together by pressing
more than one button). There is also a pre-set Chase (1) which runs through a variety of
colours. You can adapt the speed and fade of this sequence using the sliders on the right.
To manually control the RGB colours, press Fixture 1 and use the sliders on the left. Ensure
that the Dimmer slider is raised.


Both the LED Commander and the Stage Lighting Isolator Switch MUST be turned
off after use.
Please talk to the Music Office before programming any scenes or chases.
Juke Box Rehearsal PA and Drum Kit
These are set up for convenience of rehearsal. However they MUST only be used when
permission is given by the Music Office. There are restrictions on when these can be used
due to other activities taking place in the building. The PA should always be turned off after
use, and the drum kit should be kept tidily on the stage. You can of course remove these
items when putting on a performance/event in the Juke Box, but they should be returned
afterwards.
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13
The Cabaret Space
Maximum occupancy: 200 people
The Cabaret Space contains two plain scaffold bars for rigging lanterns running the length of
the space
There are four unswitched. double 13A sockets
along both bars.
All 13A power at high level operates via an isolator
turned off/on.
so that stage lighting can be easily
There is a DMX control for LED fixtures.
A half mirror ball is suspended from the
ceiling.
(To the rear
landing &
Colonnade
Chamber Room)
To the
Stage
Management
Store
(To the rear
landing &
Goods Lift)
(To the Gear
Store)
FIRE
EXIT
Linoleum Floor
Area
Carpeted Area
Wooden Floor Area
Carpeted Area
st
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(To the 1 floor
landing & Sound
Studio)
14
The Frank Oliver Recital Hall
Maximum occupancy: 220 people
The Frank Oliver has a theatre lighting system to support generic, LED, intelligent fixtures
and a full size mirror ball
PLAIN BAR #4
(To the
st
1 Floor
Landing
& Sound
Studio
#2)
Stage
40 41 42 TP5
TP6 37 38 39
FIRE EXIT
TP4
(Leads to
outside)
LX BAR #3
25
26
27
28
29
30
31
32
33
34
35
36
19
20
21
22
23
24
(To the
st
1 Floor
Landing
& Sound
Studio
#1)
TP3
TP2
LX BAR #2
13
14
15
16
17
18
PLAIN BAR #2
PLAIN BAR #3
TP1
(To the
Central
Instrument
Store –
door is
locked)
LX BAR #1
01
02
03
04
05
06
07
08
09
10
11
45
48
44
47
43
46
12
PLAIN BAR #1
FIRE EXIT
(Leads to rear landing.
Exit to outside via stairs)
(To the Music Office /
Lighting Store)
The space has 48 dimmed circuits, each with their own circuit number, e.g. 01
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Internally Wired Lighting Bars
Each of the three overhead lighting bars is internally wired with 12 channels (12 x 15A
sockets ) and one 13A technical power socket (TP)
The middle lighting bar has an additional 13A technical power socket in the centre for
connection to the mirror ball.
A DMX outlet is located at the auditorium left end of each bar
Bar #1 – channels 1-12 & TP1
Bar #2 – channels 13 – 24, TP2 & TP3
Bar #3 – channels 25 – 36 & TP4
Wall Boxes
There are four wall boxes, each containing three 15A circuits
45
44
43
The two onstage wall boxes also contain a DMX outlet and a 13A technical power socket.
DMZ 40 41 42 TP5
Stage Left Box – channels 37-39 & TP6
Stage Right Box – channels 40-42 & TP5
Auditorium Left Box – channels 43-45
Auditorium Right Box – channels 46-48
Plain Bars
Plain Bar 1 - Rear of Hall bar to hang backdrops / curtains
Plain Bars 2 & 3 - Front to back side bars for flexible lantern positions
Plain Bar 4 - Upstage bar to hang backdrops / curtains
Vertical booms positioned on each side wall for cross lighting
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16
The 24-Hour Area
Amp Room
The Amp Room provides a significantly soundproof environment in which to practice live
amplified music and contains the following setup;
1 x Drum Kit
2 x Guitar Amp (60w)
1 x Amp (50w)
1 x Bass amp
1 x Mixing Desk
2 x Vocal microphone
2 x Active speakers
Drummers will be required to provide
their own drumsticks.
Note: Noise levels - Whilst the Amp Room has some degree of soundproofing, it is by no
means totally insulated. As the room is adjacent to the Juke Box, users of the Amp Room
may be asked to lower the volume of their playing if the sound level of their practice session
disturbs an event taking place in the Juke Box. Cooperation amongst all users of Kay House
is essential in the successful running of the building.
Booking limits - All users of the Amp Room will be permitted to book no more than 9 hours of
practice time per week (Sunday to Saturday, inclusive). The maximum duration of any one
session booked in a week will be 3 hours, i.e. you may book 3 sessions of 3 hours duration
each, but a practice session of 4 hours duration will not be approved.
Acoustic Practice Room (Jam Jar)
The Jam Jar room is a small, informal practice room
containing an upright piano.
This room is for acoustic practice only.
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17
Lighting Equipment
Sound Studio 2 houses the lighting mains distribution, the dimmers and the switches for the
13A high level sockets (not the 13A at ground level) for the lighting rig in the Frank Oliver
Recital Hall,
Mains Distribution
Board
32A power feeds
Zero88 Dimmer
Zero88 Dimmer
Zero88 Dimmer
Zero88 Dimmer
Cord Patch Unit
Switch plate
Cord Patch Unit: All of the 15A sockets in the Frank Oliver are wired back to a 15A cord patch unit,
so you can manually choose which sockets are paired. This gives you more flexibility to pair lanterns
or use single sockets per channel. The patch tails are approximately 2m in length and are
terminated in standard 15A plugs. The tails are held in the front tray when not in use.
Switch Plate: Contains the switches for the 13A technical power sockets positioned on the lighting
bars and wall boxes. These are numbered as TP1, TP2, etc.
Zero88 Dimmer Packs: Each pack contains 6 dimming channels, with 10 Amps per channel. Each
pack has DMX addressing and each channel is patchable. A MCB (Miniature Circuit Breaker) is on
each pack to protect the cable downstream of the device against overloads and short circuits,
preventing damage to cables, equipment and YOU!
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18
Lanterns

Selecon Acclaim 650W Fresnel
Qty: 10
The Fresnel beam is soft-edged and used when lighting the stage
blending seamlessly together with adjacent beams for even area
illumination with no need for the addition of frost filters to soften
hard edges or to smooth out irregularities or hot spots.



Selecon Acclaim 650W PC
Qty: 10
The narrow spot achieved with PCs is near parallel and very efficient
which is ideal for dramatic highlights, while the flood angle
will comfortably cover a large stage area from a short throw distance.
The PC beam is well-defined and, like the Fresnel, one used when
lighting the stage blending seamlessly together with adjacent beams
for even area illumination with no need for the addition of frost filters
to soften hard edges or to smooth out irregularities or hot spots.
(All Fresnels and PCs include Barn Doors and Colour Frames)

ETC Source 4 Junior Zoom Profile 250/50o 575W
Qty: 6
The Source 4 provides a clean white beam for unequalled
imaging, crisp pattern projection, and a bright, even field. A
dichroic reflector removes 90% of infrared heat from beam.
The lamp will provide a beam of 13.2 ft. (4.2 m) in diameter, from
a distance of 30 ft. (9 m) @ 25° zoom, and 17.8 ft. (5.4 m) in
diameter, from a distance of 20 ft. (6 m) @ 50 ° zoom.
(Includes ‘M’ size Gobo holder and Iris Diaphragm)

ShowTec LED Par 64
Qty: 9
The Showtec LED Par 64 Short is a Par 64 that mixes red, green &
blue LED light to create additional colours. Due to the use of LED's,
the lifetime is extremely long and the power consumption is very
low. The Showtec LED Par 64 contains 153 LED's (51 x red, 51 x
green and 51 x blue). It can be controlled by 6 DMX channels (RGB
and pre-programmed chases and colours) automatically by its builtin processor or music-controlled by its internal microphone.
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19
Lighting Effects

American DJ Pinspot LED
Qty: 1
This is a bright 3W white LED Pinspot with a 12-degree beam
angle fitted and a 6-degree beam angle lens also included, which
can be easily interchanged. The pinspot has very low heat output
and power consumption and Includes hanging bracket.

Sunray Tri LED DMX Effect Light


Qty: 1
The Sunray mixes red, green & blue LED light to create 34 crisp,
bright colour beams from one 3-Watt LED source. The beam is
cast over an angle of 138o, so the effect is similar to that of a
mirror ball.
3 DMX channels are used to control the light’s dimmer/strobe,
rotation (either clockwise & anti-clockwise), rotation speed and
colour.


Varytec Impact
Qty: 2
The Impact is a DMX controllable device with a space filling beam
effect. Throughout its 6 lenses this item can produce many
beams and patterns in red, green and blue.

 Mirror Ball
Qty: 1
Use the Source 4 Profile with an Iris to create a pin-spot and
point one towards the mirror ball from each side to create that
classic disco lighting effect.
A multitude of mirrors reflect spots of light all over a room. The
additional mirror ball motor makes this effect even more
dazzling by adding movement.
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20
Cables
The 15 Amp cables are colour coded with tape at the plug end to help identify the correct
length required:
Cable Type & Length
15A Extension Cable, 2M long
15A Extension Cable, 3M long
15A Extension Cable, 5M long
15A Extension Cable, 10M long
(Red)
(Orange)
(Yellow)
(Green)
Qty
10
8
10
6
There are numerous extension cables & 3 & 4-way blocks available for use with 13A
equipment.

When taping a cable to a lighting bar, use PVC tape only; gaffa or duck tape should
not be used for this purpose.
YES
NO
 When you have finished using a cable, it should
be wound into a loop and secured with a Velcro tie.
 Any damaged cables must be reported to a
member of staff for repair or replacement.
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21
The Lighting Consoles
Jester 12/24
The Jester 12/24 operates in four distinct modes: Preset, Program, Run and Super User.
The mode you are currently in is displayed via an LED next to the MODE button, and is also
indicated on the monitor in the form of a colour change. Each mode has its own use. These
modes are explained in the following four sections.
Preset Mode - nothing programmed, direct control of the lights with everything operated live;
Program Mode - Program Mode is used to record scenes and chases into memories or
submasters on the desk, and modifying stored data;
Run Mode - Run Mode is used to run a sequence of cues and playing back submasters;
Super User - for adjusting the settings of the desk and save and load your show files. This
mode is also used to alter the DMX patch, i.e. when you use channel 1 on the desk, it could
be controlling Dimmer 49.
If you would like further information or help on using the lighting console, please contact the
Music Office.
ShowTec LED Commander
The LED Commander is a 19" Rack mounted DMX controller, suitable for controlling all LED
and conventional lighting fixtures. The desk is a versatile, light controller which can control
the LED PAR Cans. It can control up to 8 different groups of fixtures simultaneously. It has
eight faders which can be patched to the desired DMX value. Furthermore the unit has 16
scenes (8 scenes on 2 pages) and 16 chases (8 chases on 2 pages). The unit can be
interfaced by MIDI protocol. It is also equipped with 2 Auxiliary channels to connect to smoke
machine or a strobe.
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22
Sound Studio 1
Kay House offers two Sound Studios. The main studio space is Studio 1, which is located
between the Frank Oliver and Cabaret, with the latter being the main live room.
To book the studio you must have Kay House Building Training and also have been shown
around the studio by a member of the Music Office staff. You can then use the studio to
record bands, ensembles, solo artists or work on your own music projects.
Patch Bay to
Cabaret Space
Mic
Stands
Mixing Console
and Computer
Coiled
Cables
Outboard
Rack
Gear
Shelving
Keyboard
Locked
Cabinet
(Leads to
Central
Instrument
Store – Should
remain locked)
The studio is well equipped with top of the range equipment, including an iMac running both
Pro Tools 11 and Logic Pro X. Other gear available for use includes:
Midas Venice F32 Mixing Console
This desk offers 24 mono and 4 mono/stereo inputs.
The Midas boasts a magnificent 4-band EQ with two
full parametric mids, and top A/D conversion.
Outboard Rig
We are aware that a lot of students will be used to
working with home studios, using laptops to produce
recordings. We try to offer an alternative to supplement this way of working with a host of
outboard signal processors. Students are welcome to work ‘in the box’ but we encourage
them to explore the world of ‘outboard’ and the different sound you can achieve by this
method.
Microphones
We have a wide variety of microphones for use in the studio, and pride ourselves on having
a stock of both industry standard and some lesser known top quality microphones. Please
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st
(Leads to 1
Floor Landing)
23
enquire to the Music Office (musicbookings@exeter.ac.uk) for an up-to-date list of current
stock.
Below are some photos of Studio 1 as of August 2014.
A view of the control desk
A selection of outboard gear
The Live Room – Cabaret Space. This has different
acoustic qualities in different areas of the room
Sound Studio 2
Studio 2 is a smaller room aimed at mixing and computer music, although the audio interface
allows for recording within the room as well.
This studio has a set of KRK Rokit
speakers, ideal for mixing/composing
dance music. It again has an iMac
running Pro Tools 11 and Logic Pro X,
so you can easily move sessions from
Studio 1 into Studio 2 and vice versa.
Studio 2 is also home to the dimmer
rack for the lighting rig in the Frank
Oliver, which can create background
noise when on. Because of this, access
to the studio may be limited at certain
times.
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24
Sound Studio Booking Instructions
Before you can book use of the Sound Studio you must:
 Purchase a valid Music Card
 Receive Building Training for Kay House
 Have been given booking permission to be able to reserve the Sound Studio using
the Kay House Online Calendar
 Have a representative from the session sign a copy of the Studio rules. This must be
done with the Lighting and Sound Technician, David Thynne, or the Music Artistic
Coordinator, Alex Hawker.
Please contact the Music Office by emailing musicbookings@exeter.ac.uk for further
information if you do not have the above requirements.
IMPORTANT POINTS:
 You must make your booking at least the day before your preferred session
time.
 The Music Office DOES NOT OPEN AT WEEKENDS, so a request to use the
Sound Studio on a Monday must be made on the preceding Friday before 5pm.
This is to allow the Music Office staff time to add Sound Studio access permission to
your UniCard, which will last only for the duration of the one booking requested;
How to Book
1. Log-in to the Kay House Online Calendar;
https://intranet.exeter.ac.uk/music/rooms_booking/Web/index.php?redirect
2. Make your booking by selecting the Schedule tab, followed by Bookings from the
drop-down menu;
3. Select your preferred date from the calendar icon next to the Kay House main
spaces heading;
4. Scroll down to the date you have selected;
5. On the row labelled R1 Sound Studio, click on the preferred start time of your
booking;
6. Select the end time of your booking using the drop-down menu next to End;
7. In the Title of reservation section, enter the name of the band or group you are
making the booking for. If the booking is for you only, you need not enter anything in
this section;
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25
8. In the Description of reservation section, enter a brief outline of what your booking
is for, e.g. recording, DJ mixing, etc.;
9. Click on the Create button;
10. Inform the Music Office you have made the booking by emailing
musicbookings@exeter.ac.uk (Please DO NOT send your request to any other
Music Office email address other than this one)
 Remember the IMPORTANT POINTS listed above;
11. Please include a full list of all individuals who will be present in the Sound Studio
during the time of the booking or confirm you will be the sole user. Your booking will
not be processed if this information is missing;
12. If you will be running cables from the Sound Studio to the Frank Oliver Hall during
your booking and require double swipe access to keep the Sound Studio door
open, please include this request in your email;
13. You will receive an email confirming your booking has been approved and the
relevant access permissions have been added to your UniCard. Swipe card access
to the Sound Studio will be added only to the UniCard of the person requesting the
booking. No other participant in the session will have swipe card access to the Sound
Studio during the duration of your booking;
14. When the time of your booking arrives, use your swipe card to gain access to the
Sound Studio as normal;
15. At the end of your session, please deactivate the double swipe facility if it has been
used, leave the room tidy in readiness for the next booking and report any faulty
equipment to the Lighting and Sound Technician at the D.Thynne@exeter.ac.uk.
Remember: This process MUST be followed for EACH individual booking made.
Thank you for your cooperation.
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26
Sound Studio Rules
The Sound Studio can be booked free of charge to all
Music Card holders. In return, we ask you to abide by the
following set of rules, to ensure that the studio remains a
top-quality, well equipped facility that is readily available
to students at the University of Exeter.
Failure to abide by these rules will result in your access being withdrawn or restricted
for future bookings. This is entirely at the discretion of the Music Office staff.
Before you can book use of the Sound Studio you must:
 Purchase a valid Music Card
 Receive Building Training for Kay House
 Have been given booking permission to be able to reserve the Sound Studio using
the Kay House Online Calendar
 Have a representative from the session sign a copy of these Studio rules.
Note: This representative will have responsibility for the state of the studio during the
session; however, any resulting restriction of access will apply to all present
personnel.
Studio Rules
1. ALL personnel taking part MUST be current Music Card holders – both musicians
and engineers.
2. No amplified music may be played in Kay House between midnight and 7am.
3. No equipment is to ever leave the studio, other than to record in one of the adjoining
rooms, and must be returned to the studio afterwards.
4. If given access to the locked cabinet (at the Music Office’s discretion) this must be
locked and the key replaced after use.
5. The mixing console and outboard equipment must be left in a neutral state, with any
patching returned to the default layout (as described in the studio guide).
6. All cables and stands should be coiled or folded neatly and returned to the correct
place in the studio after use.
7. Any litter must be disposed of in the bin in the studio, or in the Kay House reception
area.
8. Any damages/faults to equipment should be reported immediately to David Thynne
(d.thynne@exeter.ac.uk).
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AV Equipment
Digital Projectors:
Hitachi CP-RX94
With a brightness of 2600 lumens, a throw of between 1.0m
and 6.1m and a variable image size of between 0.76m to
5.08m, the Hitachi CP-RX94 is our brightest projector and one
best suited for use in large venues.
Qty: 1
Acer X1160
With a brightness of 2000 lumens, this projector is ideal for use
in larger spaces.
Qty: 2
Proxima DP5610
This projector has a brightness of just 500 lumens, so is better
suited for use in smaller rooms, or close to the screen.
Qty: 1
Each of the projectors can be linked to a PC or laptop for image and sound via a VGA cable
and phono jack lead (in stock)
To find out the which projector you should use, please refer to the projection calculator on
this website, which will help you determine the throw range, image size, audience positioning
and ideal amount of room lighting required for optimum performance:
http://www.projectorcentral.com/Acer-X1160-projection-calculator-pro.htm
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DVD Players
Phillips DVP3111
This DVD player is a simple set that plays
practically any disc format.
Video Playback Media: CD, CD-R/CD-RW, Video
CD/SVCD, DVD, DVD-R/-RW, DVD+R/+RW,
DVD-Video, DivX
Audio Playback Media: CD, MP3-CD, MP3-DVD,
WMA-CD, CD-R/RW, Audio CD
Qty: 2
Toshiba
This DVD player is compatible with a wide range
of disc types:
CD-R, CD-RW, DVD-R, DVD+RW, DVD-RW,
DVD+R, DVD-ROM, CD, DVD-R DL
Qty: 1
Both DVD models can be connected to a digital projector.
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Staging
There is a plentiful supply of staging modules that can be assembled easily to create a small
or large, single or multi-level seating area or stage to present a range of performances
including assemblies, plays, music recitals, shows, musicals, speeches, catwalk show,
bands and events.
The lowest height of the modules (300mm) matches the height of the permanent stages in
both the Juke Box Bar and in the Frank Oliver Recital Hall, so these can be extended by the
addition of some staging modules.
Here are a few examples of designs that are possible using the staging modules available.
Multi-level
Split level
Tiered levels
Catwalk
Flat layout (carpeted)
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Flat layout (uncarpeted)
30
Staging Stock

 Metal frames
The metal frames are available in 500mm or 300mm heights and
in two finishes of either dabble grey or zinc plated. They can be
connected together using plastic tie plates to prevent the frames
from drifting apart during use. The frames can also be fitted one
onto another to achieve varying height levels.
500mm:
300mm:
Dabble Grey - 16, Zinc - Qty 16
Dabble Grey - 35, Zinc - Qty 36
 Wooden decks
Deck panels are 750mm square and coated on one side with a
slip resistant acrylic lacquer and carpet panels on the other. The
decks are placed onto the frames to provide a stable surface.
Qty 46 (reversible)
 Bridge pieces
These hook onto the frames to span between
two decks. Bridge pieces are coated with the
lacquer finish on one side and are not carpeted,
which means they are not reversible.
Dabble Grey - Qty 23, Zinc - Qty 10
 Steps
Double tread step units allow access to a height of 500mm.
Dabble Grey - Qty 2, Zinc - Qty 2








 Handrails
Single, two-section and corner handrails in dabble grey are 900mm high are designed to
form a safety barrier at the edge of the staging. The sections connect together and into the
frames without nuts and bolts, so are quick and easy to add to the stage structure.
Single: Qty 4
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Two-section; Qty 10
Corner: Qty 4
31
Chair stops
These are placed along the backs of the decks to prevent chair legs from slipping off the
staging.
Quantities:
For use with Decks:
Dabble Grey - 16, Zinc - 18
For use with Bridge Pieces:
Dabble Grey: 16, Zinc - 15
Transportation & Storage
There are 4 storage trolleys available for transporting both the metal
frames and the wooden decks.
Position the decks to the bottom of the spiral in order to keep the
centre of gravity of the stack lower.
You will find that stacking frames with the legs down will minimise stack
heights.
Secure the frames together using a ratchet strap before moving:
Ratchet Tie Down Buckle
Tightening Instructions
1. From the bottom, thread webbing
through slot in centre spool of closed
ratchet (figures 1 and 2)
2. Pull webbing through, removing
the slack (figure 3)
3. Start ratcheting—raising and
lowering handle (figure 4)
Ratchet Tie Down Buckle
Release Instructions
1. To release, pull & hold
release tab on top assembly
to override ratcheting function
(figure 6)2. Open ratchet until
it is completely open and flat
(figure 7)
3. Grab webbing from nonfixed side and pull to release
webbing (figure 8)
4. Pull and hold release tab
on top assembly to close
ratchet (figure 9)
Proper threading/tightening
of ratchet straps is critical. Insure all straps are properly threaded/tightened and free of
damage or wear prior to each use.
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Assembly
First, ensure the surface upon which the staging is
to be constructed is level.
Then set the frames next to one another
If using the bridge decks, these are hooked into
place in-between adjacent frames on each side
Plastic tie plates are placed over the top of the frames keeping them in place. Ties plates are
not needed to secure a bridge deck to a frame.
Different levels can be created with lower frames, higher levels by stacking one frame on
another, and then held in place with tie plates.
Lightweight decks are then placed onto the frame to
form a robust structure, and then bungs fill the frame
holes.
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Transporting the staging between floors in Kay
House
When moving the staging units between floors in Kay House, please DO NOT USE THE
PASSENGER LIFT; USE THE GOODS LIFT ONLY.
How to book the staging
The staging can be booked using the online booking system explained on Page 54 of this
Handbook.
Please note: Staging training must be received before the staging equipment can be
borrowed. Please contact the Music Office (music@exeter.ac.uk) for further details of how to
obtain this mandatory training.
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Access Equipment
In the Music Office there is a set of Zarges ZAP Z600 steps that provide a telescopic
platform for working at a height of up to 4.30m. Please see the illustration for details.
A full step-by-step guide to assembling and using the ladder is attached to the frame, which
must be read prior to use. Please do not remove the instructions from the frame and notify
the Music Office if they are in any way damaged or are not present.
NOTES:
 Before using the steps for the first time, please contact the Music Office to receive
training on how to use the steps correctly and safely.
 When rigging any item of lighting, sound or set at height, it is ESSENTIAL that the
stabilisers are extended to add support to the ladder.
 It also ESSENTIAL the person rigging does not do so alone. There must be another
person standing at the base of the ladder in order to help move and stabilize it, as
well as to help pass items up to the person standing on the platform.
 Baggy or loose fitting trousers can snag on a ladder and cause you to fall. Please
ensure you dress appropriately.
 All tools taken into the platform should be secured / tethered to the person standing
at the top of the ladder
 Nothing should be left unattended either in the platform or in the tool tray.
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Fire Safety
When performing in Kay House your society should have a
designated person to coordinate the production within the
performance space. Ideally, this person will be involved from
the rehearsal stage through to the live performances, where
they will be on hand to deal with any emergencies or issues that
may hinder the show. Consequently, they should have a full
understanding of all of the technical and artistic elements of the
production.
The following guidelines will be indispensable to anyone filling this role in Kay House.
Dressing Rooms
Spaces designated as dressing rooms are areas of intense activity during rehearsals and
performances, so great care must be taken in ensuring the space remains safe at all times.
 Electrical items such as hair straightening tongs must not be placed on flammable
surfaces and most definitely not on the top of a piano should there be one stored in
the room.
 Drinks must be kept in sealed containers, such as water bottles, beakers, etc. Cups
and mugs are not permitted. Any spillages must be wiped up immediately.
 To prevent trip hazards, costumes and performers’ own clothes must be stored
neatly, ideally on wardrobe rails and not left on the floor.
 Any tables and chairs used in the dressing room must be placed away from escape
routes and fire exits.
Flames and Flammable Liquids
Naked flames or flammable liquids are not permitted onstage or backstage during a
performance.
Furnishings, fabrics and decorative features
 Furnishings, fabrics and decorative features (which include drapes and artificial
foliage) need to be of materials which are not combustible, or need to have been
treated with a suitable flame retardant or fireproofing solution.
 Drapes and set dressing should not be placed in front of fire exit routes or fire exit
doors. Smoke detectors and water sprinklers on the ceiling must be uncovered, also.
 The set and any items of set dressing are to be retained within the performance
space leaving the entrance lobby, the Gallery Space, the stairwells and the landings
must be accessible.
Get-in routes
From the rear of the building:
At the rear of the building there are two disabled parking bays, which must be kept clear at
ALL times to avoid incurring a parking penalty. Adjacent to the bays is a single parking
space that will accommodate most minibuses, vans and small trucks. From here there is
level access into the Juke Box Bar, or a ramp leading up to the Gallery Fire Exit.
Option one: Through Juke Box Fire Exit (double doors - 1.70m width / 1.96 height) and
through the Juke Box entrance (1.46m width / 1.96 height. Access to the 1 st floor is via the
flight of 18 stairs (1.32m width / 2.16m height clearance).
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Option two: Through the Gallery Fire Exit (1.72m width / 1.96m height) and then up the
stairs.
From the front of the building:
At the side of the building, opposite the All Hours Entrance, there are two parking bays
designated for users of Kay House. From here there is a short flight of steps leading down to
a pathway that runs along the front of the building to the main entrance
Option three: Through the main entrance (1.71m width / 1.96m height) into the Foyer,
through the Gallery Space door (1.46m width / 1.96m height) and up the stairs (dimension as
above)
The dimensions of the doors leading into the Frank Oliver Recital Hall are:
Rear door (next to the Music Office): 1.46m width / 1.96m height
Front door (stage end): 1.52m width / 1.96m height
Lasers
These are NOT be used in Kay House.
Pyrotechnics
Kay House does not hold a license for the use of pyrotechnics, so these are NOT to be
used.
Seating
The seating available in Kay House consists of a number of lightweight
seats made from aluminium and plastic that can be interlocked in rows
and folded and then stacked when not in use.




 Regardless of which room you use in Kay House, escape routes,
i.e. aisles, should be designed so that in the event of a fire they are
capable of enabling the occupants to evacuate the whole building.
 The width of an aisle must not be wider than the width of the fire
exit it leads to.
If the audience is less than 60, the gangway width must be at least 900mm wide. If
the audience is more than 60, the gangway width must be at least 1100mm wide.
There should be no projections which would diminish the clear width of the gangway.
Seating should be securely located in position to avoid gangways and exits being
obstructed by displaced and overturned seats, especially in a hurried evacuation.
When seats are secured together, it should not be possible to separate them, nor for
a row to ‘snake”, merely by pushing one or more seats in a row.
 As far as the moveable seating available in
Kay House is concerned, the seats should be
secured together via the interlocking mechanism on
the front legs in lengths of not fewer than four seats.
 When not in use, the chairs should be
stacked on the trolley as shown in the photo.
 Suspending the chairs at an angle ensures
the trolley fits through the double doors of all rooms
on the first floor.
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Strobe / Flashing Lights
Strobes and flashing lights can cause epileptic seizures, so a notice informing the
audience of the use of strobe/flashing lighting during a performance, MUST be displayed
in the foyer and an announcement MUST be made in the auditorium before a
performance begins.
Fire Exits and Fire Assembly Point
 Fire Exits MUST remain visible and MUST NOT be obscured by any piece of set,
lantern, or seating. There MUST be a clearance of 1M square around each Fire Exit.
 A Fire Assembly Point for Kay House has been provided for the building in a safe
location away from the premises. The location is between Avon House and
Duryard House, and is shown below.
Kay
House
Duryard
House
Avon
House
Staying safe
This is all about protecting yourself and your mates, or your colleagues. Get to know your
alternative ways out of the building. If you have a friend or colleague with special assistance
needs, consider their needs should an evacuation become necessary. For further guidance
on the process for Personal Emergency Evacuation Plans (PEEP’s) contact the fire team.
Keep escape routes clear, and although it seems obvious -do not interfere with anything
provided for your safety, including fire extinguishers, fire alarms, fire call points or smoke
detectors-believe it or not it still happens and doing so would be considered as criminal
damage. Don’t bring in or use unauthorised items of equipment.
Failure to follow emergency procedures may result in the withdrawal of your music
card.
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Emergency action
Get to know the ways out of the building, these are shown on page 5.
General information can be found on notices near
Fire Alarm call points
Actions on discovery of a fire
If you discover a fire, YOU must:

Move away from the fire

 Raise the alarm by shouting fire and using the nearest fire alarm
call point.
 Close the door to the room as you leave if possible to contain
the outbreak

Call the fire service from a safe place by dialling 999 or 112.
(You may nominate someone else to do this if you are taking other emergency action, like
following shut down procedures, fighting the fire, or assisting the injured.)
Tell them the address of the building, which is
Kay House Duryard, Lower Argyll Road, Exeter EX4 4RG
Tell them what details you have of the location of the fire – where is it, what is it, and what
have you done about it- room, floor etc., what is on fire, any persons or hazardous materials
involved, any action being taken. If you have been trained to use extinguishers or fire
blankets then you may attempt to fight the fire in accordance with your training, but do not
take excessive personal risks
Leave the building by the nearest exit and report to the person in charge at the assembly
point. Since you are the discoverer of the fire you have important information and you should
pass this to the Estate Patrol as soon as possible-give this action priority, do not delay to
carry out other actions.
If they are not already in attendance phone Estate Patrol and pass the information to them
on ext. 2222 on an internal phone or 01392 72 2222 on a mobile phone.
Note:- when phoning the emergency services, or Estate Patrol it is always helpful to give
your name and location- This makes it easier to find you later, you may have important
information or you may need assistance yourself if the situation deteriorates.
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Action on Hearing an Alarm
When you hear the fire alarm or you are told to evacuate by a fire marshal or member of
Estate Patrol you and everyone else in the building must:






If you have a specific role in an evacuation e.g. Fire marshal, or assisting a disabled
person-carry out that role.
Evacuate the building as quickly as possible, using the nearest safe exit. You may
take what you may need with you-coat, keys, handbag, money etc. in case you are
unable to return for some time, but only if this will not delay your evacuation. It is
prudent to consider where you keep these items so that you can collect them on your
way out in an emergency
Close all doors in the area before leaving but not if this will endanger you, or hinder
your escape.
Report to the designated assembly point. You will find this on the fire action notice
placed by fire alarm call points.
Pass any information you consider relevant to person in charge at the assembly
point.
Follow the directions of the Emergency Services or Estate Patrol. The fact that the
Fire Alarm has been silenced is NOT a signal that you may return into the building.
is
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The Kitchen
The kitchen is equipped with a microwave oven, two conventional ovens, a grill, 4 hobs, a
fridge, a hot water urn, and a kettle. It can be used by any musician, cast member,
technician or member of staff rehearsing or performing in the building, but it is not to be
treated as a student refectory.
Please ensure all dishes are washed and the ovens and worktops are wiped clean after use.
The Coffee Bar
The Coffee Bar seats 35 people and has confectionary, cold drinks and hot drinks vending
machines. There are data connection points along the side wall and Wi-Fi is available
throughout the building.
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Closing the Building
ALL ROOMS
Please leave all rooms Clean and Tidy using the bins provided. If continually fail to keep
rooms tidy after leaving you will not be granted future access to Kay House.
Checking ALL doors and windows.
This is not just the doors and windows of the spaces your group has used. Anyone closing
the building must check all the windows and doors of every space that has been unlocked
while your users were in the building.
Walking round the Top Floor
 Frank Oliver Recital Hall - Check windows behind radiators, especially the hardto-see one next to the Fire Escape. Roll blinds up far enough to check the top
windows too. Lean against the Fire Escape to check it is shut.
 Music Office Store – Must be locked, If not, please secure it using the master
key.
 Rear Hallway - Check behind the blinds to confirm the windows are shut.
 Central Instrument store - Swipe in if you are authorized to do so and check
that all three inner doors are locked with the thumb-turn. If you do not have
access to the CIS, please check each set of doors individually from the doors of
the adjoining rooms; Colonnade room, Cabaret Space, Frank Oliver Recital Hall
 Colonnade Room - Check windows, behind blinds.
 World Instrument Store - Must be locked, If not, please secure it using the
master key.
 Rear upstairs Fire Escape - Most easily forgotten, lean against this and check it
is shut.
 Green (Tea) Room – Enter via the Cabaret Space and check the door leading to
the rear corridor is locked.
 Cabaret Space - Check windows AND
 Exit via the large double doors leading to the right hand side landing. Walk down
the stairs and check the door leading into the 24-hour access area is locked with
the thumb turn
Walking round the Ground Floor
 Coffee Bar - Windows top and bottom, lean against the External Terrace door
 Broadwood Theatre Space – Check the windows top and bottom and the two
doors to the terrace are locked.
 Gallery - Windows behind the staircase, lean against the Fire Exit
 Kitchen – Check the Fire Exit door is locked with the thumb-turn
 Tech Store - Must be locked, If not, please secure it using the master key.
 The Juke Box - Check windows behind blinds and the Fire Escape.
 Juke Box Bar - Go behind the bar and check that both doors are locked. The
most important one is that leading into the 24 Access Areas.
 Toilets - Please make a quick check of each cubicle/urinal to ensure there are no
blockages.
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Using the Kay House Booking System
The online booking calendar for Kay House can be found at
https://intranet.exeter.ac.uk/music/rooms_booking/Web/
Please note: All Music Card holders can book use of the Amp Room and the Jam Jar in the
24-hour area, but in order to be able to book any of the rooms within the main part of Kay
House you must receive Building Training first. This is compulsory for any individual and a
society or group may nominate one of more members to attend on their behalf.
Please contact the Music Office (music@ex.ac.uk / 01392 723042) to register for the next
training date.
Step 1: Follow the link above and enter your university username and password:
If you have not used the system before you will need to click on the “create an account” link
just underneath the log in button.
To simply see which rooms are in use please click “view schedule.”
Step 2: The home page/control pane
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On this page, you can see your upcoming reservations. Depending on when you bought
your music card, you may not have access to all the rooms straight away. Please e-mail
musicbookings@exeter.ac.uk with the rooms you would like to be granted permissions to
and we will sort this out for you as soon as possible.
Step 3: Click on the ‘Schedule’ link at the top of your screen to be taken to the Kay House
Main Spaces bookings page.
Blue denotes that the booking has been approved, and orange is a booking that is still
pending approval (if you cannot book these rooms there will be red hash marks across the
calendar).
Step 4: To book a practice room, find the date and room you want, and then click on the
square of the time you would like to start your practice. This should pop up:
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Select a start and end time from the drop-down menus and please make sure that you
personalise the reservation title as this is what appears on the booking calendar. For
example you should put “Piano Ensemble Rehearsal” instead of just “rehearsal.”
To book extra instruments (e.g. Petrof piano, sound systems and staging) click on
accessories and select how many of each item you would like.
Press click create at the bottom right and your reservation will come up in orange in the slot
you asked for, pending approval by one of the booking co-ordinators. To delete your
reservation, just click on it again and scroll down to the delete button at the bottom. Once
your booking has been confirmed, the reservation will turn blue and you will be sent a
confirmation e-mail.
Please book a decent time in advance – this will help us ensure everything goes smoothly
and also it will reduce the risk of you not getting a booking during busier periods.
Just a note: Please be considerate when using these rooms, and leave them in a tidy state
for the next user. Sometimes INTO use the building for exams, or other societies perform
concerts, so if large instruments and chairs are left out then start times will be affected.
Don’t forget – if you are the last user of the main spaces during the day then check all
exterior windows and doors are closed and un-swipe the doors with card readers if they are
on Double Swipe.
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University of Exeter Music
Part 2
How to hire the Music Office’s gear &
instruments
Alex Hawker & David Thynne
ay House5
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46
List of Contents
Part Two – How to Hire the Music Office’s gear & instruments
45
List of Contents
46
Introduction
47
Rhythm Instruments
48
Drum Kits
48
Keyboards
49
Guitars
50
Brass Instruments
51
String Instruments
51
Woodwind Instruments
51
Percussion Instruments
51
Technical Gear
52
How to Book Gear and Instruments
54
Reservation
54
Confirmation
56
Pick-up and Drop-off
56
How to Contact Us
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57
47
Introduction
Part Two of this Handbook introduces you to the wide ranging stock of instruments and
technical equipment the Music Office has available for loan all Music Card holders to borrow
at no additional charge to the £15 annual membership fee.
Our instruments are micro-chipped against the possibility of theft and the technical
equipment is engraved for identification. We ask students who are borrowing any item for an
extended time to list it on their residence contents insurance as if it was their own.
This guide will talk you through some of our instruments and hire gear, but please bear in
mind that not all the stock will be available all year round, and our stock is constantly being
updated.
On Page 54 you will find a step-by-step guide to the process of making an instrument or
equipment booking and collecting the items requested.
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Rhythm Instruments
Drum Kits
DRUM KIT A
Premier - Artist Birch
Cornwall House Music Store
 Full Drum Kit, with cases
 Hi-hat, Crash and Ride
 Small kick drum, ideal for Jazz
DRUM KIT B
CB Drums
Kay House Gear Store
 Full Drum Kit, with cases
 Hi-hat, Crash and Ride
DRUM KIT E
Premier – Olympic
Kay House Gear Store
 Full Drum Kit with cases
 Hi-hat, Crash and Ride
DRUM KITS C & D
Pearl Rhythm Traveller
Kay House Central Instrument Store
 Travel Drum Kit, with cases
 Hi-hat, Crash and Ride
 Ideal for practice or tight stages!
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Keyboards
Digital Pianos
Korg SP170
 88 keys
 10 voices
Yamaha P60
 88 keys
 10 voices
Yamaha P105
 88 keys
 14 voices
 Lightweight
Electric Keyboards
Yamaha PSR300
 61 keys
 100 voices
 Split/dual/rhythm function
Yamaha YPP35
 61 keys
 8 voices
Synthesizers
Roland Juno DI
 61 keys
 1000+ voices
 Mic input for vocoder effects
 Build and edit sound patches
MIDI Controllers
M-Audio 88ES
 88 keys
 Pitch-bend and Modulation
 USB & MIDI connectivity
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Guitars
Bass Guitars
PureTone
Harley Benton
Upright Electric
Electric Guitars
PureTone (x2)
Electro-Acoustic Guitars
Fender CD60ce
Gear4Music (x2)
Steel-String Acoustic Guitars
Fender CD60
Nylon-String Acoustic Guitars
Yamaha C40
Dulcet
Hokada ¾ size
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51
Brass Instruments
The Music Office has a variety of brass instruments, including:
Alto Trombone, Baritone Horn, Bass Trombone, Cornet, Euphonium, Flugel Horn, French
Horn, Tenor Horn, Trombone, Trumpet and Tuba!
String Instruments
The Music Office has a variety of string instruments, including:
Cello, Double Bass, Viola and Violin.
Woodwind Instruments
The Music Office has a variety of woodwind instruments, including:
Alto Clarinet, Alto Flute, Alto Sax, Bari Sax, Bass Clarinet, Bass Flute, Bassoon, Clarinet,
Contra-Bassoon, Cor Anglais, Flute, Oboe, Piccolo and Tenor Sax!
Percussion Instruments
The Music Office also has a wide variety of percussion instruments, both orchestral and
world, from timpani to agogo!
Tamborims
Spring Drums
Temple Blocks
Wooden Agogo Wood Blocks Agogos
Claves
Cowbells
Please enquire at the Music Office for more
details on any of the instruments we stock.
Hand Bells
Sleigh Bells Maracas Shekere
Beaters
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Cabasa
52
Technical Equipment
Amps
We have a variety of guitar and bass amps to hire, from small combos for practice in a small
room to larger amplifiers suitable for the stage. Some of our stock includes:
Roland Cube Guitar Amp
Fender Rumble 30 Bass Amp
Harley Benton Guitar Amp
Microphones
Our microphones for hire include a mixture of dynamic and condenser mics, suitable for
most live situations. Some of our stock includes:
Shure SM58
Rode M5
AKG Rhythm Pack
Mixers
At the heart of any PA system is the mixing desk. We have a range of mixing desks in
various sizes, suitable for a small acoustic act up to a full Big Band. Some of our stock
includes:
Allen & Heath Wz 14:4:2
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Behringer Eurodesk SL 2442 FXPro
53
Outboard
We also have sets of outboard equipment to use with desks that don’t have built in effects.
These include reverb units, equalisation and compression.
Speakers
We have a wide selection of active and passive speakers to hire. Some of our stock
includes:
Mackie SRM450
RCF ART 312-A
D&B C690
Peripherals
We also have a wide selection of leads, stands and other peripherals that can be added to
your booking.
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How to Book Gear and Instruments
Reservation
You
can
book
most
equipment
http://spa.exeter.ac.uk/musicoffice/chronos/.
using
our
online
booking
system:
To access this site you must have a
valid Music Card. When prompted,
you should sign on to the University’s
Single Sign On Service, using your
University username and password.
From the homepage click ‘Equipment & Instruments’ & ‘Request Equipment or Instruments’.
This will bring up the first screen:
Here, you should select the dates that you wish to sign out/in your gear/instruments. Please
note, gear can only be collected and returned on Mondays, Wednesdays and Fridays.
So, for a concert on a Tuesday, you must sign out your gear by the Monday etc.
Once you have chosen your dates, click ‘Proceed to Catalogue using the above dates’.
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This will take you to the catalogue:
Here you can
either browse
the stock by
category,
or
use the search
bar.
For this example I am going to book 2 x Condenser Mic Tbone SC140. Once I have found
the equipment in ‘Sound – Microphones’ I click on ‘Add to Wish list’
This will add the item to the column on the right. Be sure to change the quantity if necessary
and then click ‘Update List’.
Once you have found all of the items you require, click on “Done? Click to upload and save”
on the right hand column.
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56
This will bring up another window with your
order, where you need to add the name of the
project or event (e.g. The Devonshire’s Gig at
Firehouse).
Be sure to check the quantity and enter the
name of the event and then click Store This
Wish List. This will generate a receipt and
confirmation of your request.
Confirmation
The above requesting procedure does not mean your booking has been approved by the
Music Office. Once we receive this request, we will wait for you to come into the office
in Cornwall House to arrange the collection and drop-off times. Once we have spoken
to you to arrange a mutually convenient time, you will receive an email confirming the
booking, the times and the equipment.
Pick-up and Drop-off
It is essential that you keep to the times stated, and you must notify the Music Office should
you need to change these times at all. Once the gear has been dispatched you will be
expected to return the gear at the time agreed, without being reminded. Failure to do so may
result in future bookings being declined.
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57
How to Contact Us
Please contact the Music Office if you would like more information about any of our activities
or facilities.
Music Manager
Music Artistic Coordinator
Mark Barretto
Alex Hawker
Phone: +44 (0) 1392 723814
Phone: +44 (0) 1392 725941
Email: M.Barretto@ex.ac.uk
Email: A.Hawker@ex.ac.uk
Arts & Culture Administrator for Music
Lighting & Sound Technician
Clare Greenall
David Thynne
Phone: +44 (0) 1392 723813
Phone: +44 (0) 1392 725942
Email: C.T.Greenall@ex.ac.uk
Email: D.Thynne@ex.ac.uk
General enquiries
Room Bookings
Phone: +44 (0) 1392 723042
Phone: +44 (0) 1392 723042
Email: music@exeter.ac.uk
Email: musicbookings@ex.ac.uk
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The Music Office - supporting
student music
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