User manual | REGULAR AGENDA REGIONAL DISTRICT OF NORTH OKANAGAN BOARD of DIRECTORS MEETING

REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD of DIRECTORS MEETING
Wednesday, January 21, 2015
4:00 p.m.
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Board of Directors – January 21, 2015
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
(Unweighted Corporate Vote – Simple Majority)
That the Agenda of the January 21, 2015 regular meeting of the Board of Directors
be approved as presented.
B.
ADOPTION OF MINUTES
1. Board of Directors – January 7, 2015
RECOMMENDATION 2
Page 1
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the January 7, 2015 meeting of the Board of Directors be
adopted as circulated.
2. Committee of the Whole – January 7, 2015
RECOMMENDATION 3
Page 11
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the January 7, 2015 meeting of the Committee of the Whole be
adopted as circulated.
C.
DELEGATIONS
1. Agricultural Land Commission Application
SMITH, R and L (File No. 13-0326-D-ALR)
[See Item E.2]
Board of Directors Agenda – Regular
D.
UNFINISHED BUSINESS
E.
NEW BUSINESS
-2-
January 21, 2014
1. Bylaw 2662 – Rezoning (Boulter)
BOULTER, T. and C. [File No. 14-0314-C-RZ]
− Staff report dated January 6, 2015
RECOMMENDATION 4
Page 13
(Part 26 – Special Voting – Includes Electoral Areas Only)
That Rezoning Bylaw No. 2662, 2014 which proposes to rezone a 28 ha portion of
the properties legally described as The W1/2 of the S1/2 of the S1/2 of Sec 29, Twp
5, ODYD; AND the W1/2 of the N1/2 of the N1/2 of Sec 20, Twp 5, ODYD and
located at 7961 Silver Star Road, Electoral Area “C” from the Non-Urban (N.U.) Zone
to the Country Residential (C.R.) Zone as shown on Schedule “A” attached to and
forming part of Bylaw No. 2662, 2014 be given Second Reading and referred to a
Public Hearing.
2. Agricultural Land Commission Application
SMITH, R. and L. [File No. 13-0326-D-ALR]
− Extract dated January 8, 2015
− Staff report dated October 27, 2014
RECOMMENDATION 5
Page 36
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee the application of
Reg and Lynne Smith under Sections 17(3) and 21(2) of the Agricultural Land
Commission Act to include land in the Agricultural Land Reserve and to subdivide
the property legally described as the SE 1/4 of Section 14, Township 41, ODYD,
Except Plan 28906 and located at 1092 Creighton Valley Road, Electoral Area “D” be
authorized for submission to the Agricultural Land Commission; and further,
That the Agricultural Land Commission be requested to conduct a site visit.
3. Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality
Improvement Grants
− Staff report dated December 12, 2014
RECOMMENDATION 6
Page 53
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee, the following two
applications be endorsed for submission to the Okanagan Basin Water Board 2015
Water Conservation and Quality Improvement Grant:
•
•
Land Use and Water Quality Assessment of Swan Lake (Phase II)
Water Quality Monitoring Cosens Bay, Year Two
Board of Directors Agenda – Regular
-3-
January 21, 2014
4. Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality
Improvement Grants
− Staff report dated December 17, 2014
RECOMMENDATION 7
Page 58
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the application,
submitted by the Regional District of North Okanagan to the Okanagan Basin Water
Board 2015 Water Conservation and Quality Improvement Grant, for the Swan Lake
Flood Mapping Project be endorsed.
RECOMMENDATION 8
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the application,
submitted by the Regional District of North Okanagan to the Okanagan Basin Water
Board 2015 Water Conservation and Quality Improvement Grant, for the One-onOne Wetland and Riparian Zone Education Program be endorsed.
RECOMMENDATION 9
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the application,
submitted by the Regional District of North Okanagan to the Okanagan Basin Water
Board 2015 Water Conservation and Quality Improvement Grant, for the Rain Drop
Analysis Project be endorsed.
5. Electoral Area "F" Official Community Plan Review - Steering Committee
Endorsement
− Staff report dated December 11, 2014
RECOMMENDATION 10
Page 63
(Part 26 – Special Voting – Includes Electoral Areas Only)
That as recommended by the Electoral Area Advisory Committee, the Electoral Area
“F” Official Community Plan Review Steering Committee Membership be endorsed,
as presented in the report from the Planning Department dated December 11, 2014.
6. Gunter Ellison Water Meter Upgrades
− Extract dated January 8, 2015
− Staff report dated December 15, 2014
RECOMMENDATION 11
Page 66
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee, water meters
serving the Gunter Ellison Water System be upgraded to be compatible with the new
City of Enderby water meter reading and billing system that came into effect on
January 1, 2015; and further,
Board of Directors Agenda – Regular
-4-
January 21, 2014
That water meters serving the Gunter Ellison Water System be upgraded at an
estimated cost of $4,500.00, funded from the Community Works Fund (Electoral
Area “F”).
7. Southern Interior Local Government Association (SILGA) Call for Resolutions /
Call for Nominations
RECOMMENDATION 12
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Electoral Area Advisory Committee, Director Macnabb
be nominated for the position of Electoral Area Director Representative on the
Southern Interior Local Government Association (SILGA) Executive.
8. Electoral Area “F” Advisory Planning Commission Appointments
− Staff report dated January 6, 2015
RECOMMENDATION 13
Page 73
(Part 26 – Special Voting – Includes Electoral Areas Only)
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002,
the following persons be reappointed to the Electoral Area “F” Advisory Planning
Commission for a two year term to expire on December 31, 2016:
•
•
•
Keith Gray;
Bob Honeyman; and
Robert Whitley.
9. Regional Agricultural Advisory Committee (RAAC) Appointments
− Staff report dated January 13, 2015
RECOMMENDATION 14
Page 74
(Unweighted Corporate Vote – Simple Majority)
That three (3) Electoral Area Directors of the Board of Directors and three (3)
Municipal Political Representatives be selected for representation on the Regional
Agricultural Advisory Committee.
10. Master Development Agreement – Okanagan Hills Development (“The Rise”)
Variance Request
− Staff report dated December 15, 2014
RECOMMENDATION 15
Page 82
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the variance
request to the Master Development Agreement (Okanagan Hills Development)
signed on September 26, 2005 as outlined in the MMM Group report on behalf of the
developer, Y-K Projects, and entitled "Proposed Variance, Master Development
Agreement and the Module Development Agreements" dated December 15, 2014 be
approved.
Board of Directors Agenda – Regular
-5-
January 21, 2014
11. Early Budget Approval – Greater Vernon Water
− Staff report dated December 8, 2014
RECOMMENDATION 16
Page 84
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2015 revenue for the Claremont Water Utility
connection in the amount of $700,000.
RECOMMENDATION 17
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2015 revenue for the Hwy 6 water main replacement
in the amount of $660,000.
RECOMMENDATION 18
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2015 revenue for the Pleasant Valley Road water
main replacement in the amount of $490,000.
RECOMMENDATION 19
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2015 revenue for the Aberdeen Low Level Outlet in
the amount of $400,000.
RECOMMENDATION 20
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, early budget
approval of funds be given from 2015 revenue for the replacement of one (1) bleach
tank at the Mission Hill Water Treatment Plant in the amount of $20,000.
12. 2015 Infrastructure Planning Grant Program Application – Cunliffe Reservoir
Condition Assessment Study Project
− Staff report dated December 10, 2014
RECOMMENDATION 21
Page 88
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, an application to
be submitted by the Regional District of North Okanagan to the Ministry of
Community, Sport and Cultural Development, Infrastructure Planning Grant Program,
for the Cunliffe Reservoir Condition Assessment Study Project be endorsed.
Board of Directors Agenda – Regular
-6-
January 21, 2014
13. Fee Subsidy for Use of Okanagan Training Rink by Minor Hockey
− Staff report dated December 9, 2014
RECOMMENDATION 22
Page 90
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, $9,000 be
included in the 2015 Greater Vernon (060) budget for the purpose of subsidizing fees
associated with Greater Vernon Minor Hockey Association’s use of the Okanagan
Training Rink for the remainder of the 2014 / 2015 hockey season.
14. Small Communities Fund and Strategic Priorities Fund Grant Applications for
Greater Vernon Water
− Staff report dated January 7, 2015
RECOMMENDATION 23
Page 92
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, an application by
the Regional District of North Okanagan to the New Building Canada Fund – Small
Communities Fund for the Greater Vernon Water Metering Improvement Program to
install radio read meters be endorsed.
RECOMMENDATION 24
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, an application by
the Regional District of North Okanagan to the Strategic Priorities Fund of the
Federal Gas Tax Fund to Raise Aberdeen Dam including height for flood protection
for Lumby and to support fisheries flows be endorsed.
15. Gateway Signage – Greater Vernon
− Staff report dated October 6, 2014
RECOMMENDATION 25
Page 96
(Unweighted Corporate Vote – Simple Majority)
That the Report ‘Gateway Signage – Greater Vernon’ be received for information and
direction.
16. Greater Vernon Advisory Committee – Appointment of Agricultural
Representative
RECOMMENDATION 26
(Unweighted Corporate Vote – Simple Majority)
That pursuant to the Terms of Reference of the Greater Vernon Advisory Committee
the following persons be appointed to the Greater Vernon Advisory Committee:
•
•
•
Ted Osborn be appointed as the Agricultural Representative
Tom Ouchi be appointed as the Alternate Agricultural Representative
Jamie Kidston be appointed as the Alternate Agricultural Representative
Board of Directors Agenda – Regular
-7-
F.
BUSINESS ARISING FROM DELEGATIONS
G.
REPORTS
January 21, 2014
1. Standing and Select Committees
RECOMMENDATION 27
Page 98
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Regular – January 8, 2015 (unadopted)
− Electoral Area Advisory Committee – Regular – January 8, 2015 (unadopted)
2. External Committee Reports
3. Chief Administrative Officer’s Report
4. Chair’s Report
H.
IN CAMERA
RECOMMENDATION 28
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board
of Directors convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(e) and (k) of the Community Charter.
I.
REPORT FROM IN CAMERA
J.
ADJOURNMENT
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL
DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on
Wednesday, January 7, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Director H. Halvorson
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
L. Mellott
R. Smailes
D. McTaggart
S. Banmen
P. Juniper
C. Mazzotta
R. Baker
A. Kittel
C. Howkins
Chief Administrative Officer
General Manager, Electoral Area Administration
General Manager, Planning and Building
General Manager, Engineering
General Manager, Finance
Deputy Corporate Officer
Information Services Manager
Community / Protective Services Manager
Regional Growth Strategy Coordinator
Senior Clerk, Corporate Services
Also
Present:
Alt. Director J. Garlick
Councilor G. Kiss
Councilor G. Taylor
Media and Public
District of Coldstream
District of Coldstream
District of Coldstream
Anita Eilander, Program Manager with the Victim’s Assistance Program, was acknowledged for
her 5 years’ service to the Regional District of North Okanagan.
James de Pfyffer, Small Utilities Manager, was acknowledged for his 20 years’ service to the
Regional District of North Okanagan.
CALL MEETING TO ORDER
The meeting was called to order at 4:14 p.m.
Page 1 of 106
Board of Directors Minutes – Regular
-2-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
APPROVAL OF AGENDA
Board of Directors – January 7, 2015
Moved and seconded by Directors Cunningham and Quiring
That the Agenda of the January 7, 2015 regular meeting of the Board of Directors be approved
as presented.
CARRIED
ADOPTION OF MINUTES
Board of Directors – November 19, 2014
Moved and seconded by Directors Macnabb and Lord
That the minutes of the November 19, 2014 meeting of the Board of Directors be adopted as
circulated.
CARRIED
Board of Directors – December 10, 2014
Moved and seconded by Directors Cunningham and Brown
That the minutes of the December 10, 2014 meeting of the Board of Directors be adopted as
circulated.
CARRIED
Committee of the Whole – November 19, 2014
Moved and seconded by Directors Acton and Halvorson
That the minutes of the November 19, 2014 meeting of the Committee of the Whole be adopted
as circulated.
CARRIED
Committee of the Whole – December 17, 2014
Moved and seconded by Directors Dirk and Halvorson
That the minutes of the December 17, 2014 meeting of the Committee of the Whole be adopted
as circulated.
CARRIED
Public Hearing [Bylaw 2657] – November 19, 2014
Moved and seconded by Directors Dirk and Halvorson
That the minutes of the November 19, 2014 Public Hearing [Bylaw 2657] of the Board of
Directors be adopted as circulated.
CARRIED
Page 2 of 106
Board of Directors Minutes – Regular
-3-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
DELEGATIONS
Union of British Columbia of Municipalities (UBCM) Award
Rhona Martin, on behalf of the Union of British Columbia of Municipalities (UBCM), presented
the Regional District of North Okanagan Board of Directors with a UBCM 2014 Community
Excellence Award for their involvement with the Shuswap Land Integrated Planning Process
(SLIPP).
NEW BUSINESS
Bylaw 2543 - Greater Vernon Water Service Establishment Bylaw Amendment
Moved and seconded by Directors Cunningham and Lord
That Greater Vernon Water Service Establishment Bylaw Amendment No. 2543, 2014 (Schon
Springs) be Adopted.
CARRIED
Bylaw 2629 - Greater Vernon Water Phase 1 Master Water Plan Projects Loan
Authorization
Moved and seconded by Directors Dirk and Cunningham
That Greater Vernon Water Phase 1 Master Water Plan Projects Loan Authorization Bylaw No.
2629, 2014 be abandoned.
CARRIED
Bylaw 2640 - BX Swan Lake Firehall Expansion Loan Authorization
Moved and seconded by Directors Macnabb and Lord
That BX Swan Lake Firehall Expansion Loan Authorization Bylaw No. 2640, 2014 be Adopted.
CARRIED
Bylaw 2647 – Soil Removal and Deposit
Moved and seconded by Directors Macnabb and Acton
That Soil Removal and Deposit Bylaw No. 2647, 2014 be amended as outlined in the staff
report dated November 26, 2014; and further,
That Soil Removal and Deposit Bylaw No. 2647, 2014 be given Second Reading, as amended;
and further,
That a Public Information Meeting be delegated to the Electoral Area Advisory Committee to
gather public input.
CARRIED
Moved and seconded by Directors Acton and Fleming
That soil removal and deposit operations with valid Mine Permits be exempt from Section 3(c) of
the Soil Removal and Deposit Bylaw No. 2647.
CARRIED
Page 3 of 106
Board of Directors Minutes – Regular
-4-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
Bylaw 2657 – Rezoning (Silchenko)
Moved and seconded by Directors Cameron and Halvorson
That Rezoning Bylaw No. 2657, 2014 which proposes to rezone the property legally described
as Lot 2, Sections 26 and 35, Twp 45, ODYD, Plan 24879 and located at 1377 Highway 6,
Electoral Area “E” from the Non-Urban (N.U) Zone to the Country Residential (C.R) Zone be
Adopted.
CARRIED
Central Okanagan Transportation Planning Study (Second Crossing)
Moved and seconded by Directors Cunningham and Acton
That staff from the Ministry of Transportation be invited to attend a future meeting of the Board
of Directors to provide information regarding the Ministry of Transportation and Infrastructure
Central Okanagan Planning Study.
CARRIED
Ministry of Transportation and Infrastructure 10-Year Transportation Plan
Moved and seconded by Directors Acton and Macnabb
That the Board of Directors confirm the following strategic transportation priorities prior to
submission to the Ministry of Transportation and Infrastructure as input into the B.C. Ten-Year
Transportation Plan;
a) The goals, policies and strategic priorities of the Regional Growth Strategy, Electoral Area
and Municipal Official Community Plans, Municipal Transportation Plans, the Transportation
Options for Rural Residents Study and the BC Transit North Okanagan Transit Future Plan;
and,
b) The priorities identified at the September 16, 2011 Okanagan Valley Transportation
Symposium; and further,
That the Board of Directors confirm the following Electoral Area transportation infrastructure
priorities, previously submitted to the Minister of Transportation and Infrastructure on July 2,
2014, prior to submission to the Ministry of Transportation and Infrastructure as Electoral Area
Directors’ input into the B.C. Ten-Year Transportation Plan;
a) The acquisition of the CN rail corridor, from Coldstream to Kelowna, for future transportation
purposes;
b) Upgrade and improve safety of both Stickle Road and Birnie Road intersections with
Highway 97, in Electoral Area “B”;
c) Upgrade and resurface Lumby Mabel Lake Road, within Electoral Area “D”;
d) Upgrade and resurface Baxter Bridge, within Electoral Area “F”;
e) Install two wheelchair-access only parking spaces on Cosens Bay Road, in Electoral Area
“B”;
f) Installation of a traffic light and other safety upgrades at the intersection of Highway 97B and
Springbend Road in Electoral Area “F”;
g) Improve the safety of Enderby Mabel Lake Road, with a request for MoTI collaboration with
the RCMP Safe Communities Unit;
h) Enhanced MoTI role in remediation work, including infrastructure and drainage
improvements, in the vicinity of the Kingfisher Interpretive Centre in Electoral Area “F”;
i) Improved communication between local governments and MoTI on rural road and highway
improvements; and,
j) Enhanced opportunities for partnership with MoTI for the construction of pedestrian and/or
cycling paths or trail segments within MoTI Right-of-Ways; and further,
That the Board of Directors confirm the following strategic or infrastructure priorities on a
Regional level, as determined by the Regional Growth Management Advisory Committee, for
Page 4 of 106
Board of Directors Minutes – Regular
-5-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
submission to the Province as Regional District input into the B.C. Ten-Year Transportation Plan
including:
a) Within the City of Armstrong:
i.
Merge Lane for Highway 97 from Smith Drive intersection;
b) Within the District of Coldstream:
i.
Improvements and left turn lane for gravel trucks at the Rosebush Pit on Highway 6;
ii.
Improvements and turning Lane at Highway 6 and School Road intersection;
c) Within the City of Enderby as provided separately to the Ministry;
d) Within the Village of Lumby:
i.
Shoulders for pedestrians and cyclists between Vernon and Lumby;
e) Within the Township of Spallumcheen:
i.
Four laning from Armstrong to Enderby with improvements to McLeod Road
intersection;
ii.
Improving/Upgrading the intersection of Pleasant Valley Road and Highway 97A
especially for left turn movements;
f) Within the City of Vernon:
i.
Add southbound right turn lane at Highway 97 at 43rd Avenue;
ii.
Add access management, add northbound and southbound left-turn lanes and remove
northbound and southbound time-of-day restrictions at Highway 97 at 32nd Avenue;
iii.
Add traffic control signal and add northbound and southbound left-turn lanes at
Highway 97 at 35th Avenue;
iv.
Intersection improvements to tie in with municipal road network improvements at
Highway 6 at 30th Street;
v.
Add southbound right-turn lane and add westbound protected/ permitted phasing at
Highway 97 at 39th Avenue;
vi.
Add second eastbound left-turn lane at Highway 97 at 43rd Avenue;
vii.
Crosswalk signing and street lighting improvements at Highway 97 at 21st Avenue;
viii.
Safety improvements on Highway 97 at Birnie Road;
ix.
Safety improvements on Highway 6 at Waddington Drive;
g) Within the Electoral Areas:
i.
Enhanced shoulders to accommodate pedestrian, equine and agricultural users;
ii.
Grading on rural road verges to mitigate erosion and road flooding;
iii.
Winter Highway safety improvements on Highway 6 between Lavington and
Cherryville;
iv.
Improve sight lines / blind corners on Cosens Bay Road;
v.
Pave passing lane on Silver Star Road between the first and second switchbacks;
vi.
Highway 6 from Lavington to Creighton Valley Road in Cherryville for pedestrian safety
and cycling safety, improved shoulders;
vii.
Speed limits signs for North Fork Road;
viii.
Improvements to the Canyon Creek Road intersection with Highway 97;
ix.
Improvements to corners on Canyon Creek Road between Highway 97 and the
Township of Spallumcheen Border;
x.
Upgrade Enderby Mabel Lake Road from Ashton Creek to Mabel Lake (resurfacing
and improvements to blind corners).
CARRIED
Time Frames for Provincial Consultation and Feedback
Moved and seconded by Directors Cunningham and Lord
That as recommended by the Regional Growth Management Advisory Committee, a letter be
sent to the various Ministries and local MLAs to encourage longer time frames be provided for
meaningful consultation and feedback from local governments.
CARRIED
Page 5 of 106
Board of Directors Minutes – Regular
-6-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
New Cheque Signing Authority Policy
Moved and seconded by Directors Mund and Lord
That Cheque Signing Authority Policy FIN028 be approved as amended by rewording the last
sentence under Cheque Signing to read: cheques for payroll deductions and employee benefit
plans; and further,
That Cheque Signing Policy FIN008, dated September 21, 1983 be rescinded.
CARRIED
Advisory Planning Commission “B” Appointments
Moved and seconded by Directors Fleming and Halvorson
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following persons be reappointed to the Electoral Area “B” Advisory Planning Commission for a
two year term to expire on December 31, 2016:
•
•
Dale Winskowski; and
Art Haycock; and further,
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following person be appointed to the Electoral Area “B” Advisory Planning Commission for a two
year term to expire on December 31, 2016:
•
Chris Van der Molen.
CARRIED
Advisory Planning Commission “C” Appointments
Moved and seconded by Directors Fleming and Halvorson
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following person be reappointed to the Electoral Area “C” Advisory Planning Commission for a
two year term to expire on December 31, 2016:
•
Brad Clark.
CARRIED
Advisory Planning Commission “D” Appointments
Moved and seconded by Directors Fleming and Halvorson
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following person be reappointed to the Electoral Area “D” Advisory Planning Commission for a
two year term to expire on December 31, 2016:
•
Frank (Butch) Mindnich.
CARRIED
Page 6 of 106
Board of Directors Minutes – Regular
-7-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
Advisory Planning Commission “E” Appointments
Moved and seconded by Directors Fleming and Halvorson
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following persons be reappointed to the Electoral Area “E” Advisory Planning Commission for a
two year term to expire on December 31, 2016:
•
Lisa Larson; and further,
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the
following person be appointed to the Electoral Area “E” Advisory Planning Commission for a two
year term to expire on December 31, 2016:
•
Charmaine Templeton.
CARRIED
Annual Appointments – Committees and External Agencies
Moved and seconded by Directors Cunningham and Fleming
That Section 2.A of the Terms of Reference for the Audit Committee be amended for the
Committee to be comprised of four (4) Directors of the Board; and further,
That the following appointments be endorsed:
FIRE TRAINING CENTRE POLICY BOARD
(Electoral Area Director only)
Established by Bylaw 2486
Elected / Appointed
Representative
Director Bob Fleming
Area
Represented
RDNO
Alternate
Representative
Director Herman Halvorson
FRASER BASIN COUNCIL – THOMPSON REGION COMMITTEE
(any Director eligible – preferred representation from a jurisdiction located within the Shuswap watershed)
Eligible jurisdictions would be Electoral Areas “D”, “E”, “F”, Enderby, Lumby and Spallumcheen)
Elected / Appointed
Representative
Director Herman Halvorson
Area
Represented
RDNO
Alternate
Representative
Director Greg McCune
INTERMUNICIPAL EMERGENCY OPERATIONS POLICY ADVISORY BOARD
(Chair and Vice Chair)
Established by Bylaw 2663
Elected / Appointed
Representative
Director Rick Fairbairn
Area
Represented
RDNO
Alternate
Representative
Director Kevin Acton
MUNICIPAL FINANCE AUTHORITY
(any Director eligible)
Elected / Appointed
Representative
Director Kevin Acton
Area
Represented
RDNO
Page 7 of 106
Alternate
Representative
Director Catherine Lord
Board of Directors Minutes – Regular
-8-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
MUNICIPAL INSURANCE ASSOCIATION OF BRITISH COLUMBIA
(any Director eligible)
Elected / Appointed
Representative
Director Janice Brown
Area
Represented
RDNO
Alternate
Representative
Director Akbal Mund
OKANAGAN BASIN WATER BOARD
(any three (3) Directors eligible – preferred representation from participating jurisdictions)
Participants are Armstrong, Coldstream, Spallumcheen, Vernon, Electoral Areas "B", "C" and "D"
Elected / Appointed
Representative
Director Juliette Cunningham
Director Bob Fleming
Director Doug Dirk
Area
Represented
RDNO
RDNO
RDNO
Alternate
Representative
Director Catherine Lord [at large]
Chair Rick Fairbairn [at large]
Director Michael Macnabb [at large]
OKANAGAN FILM COMMISSION
(any Director eligible – preferred representation from a participating jurisdiction)
Participants are Armstrong, Coldstream, and Vernon
Elected / Appointed
Representative
Director Brian Quiring
Area
Represented
RDNO
Alternate
Representative
Director Catherine Lord
OKANAGAN-KOOTENAY STERILE INSECT RELEASE BOARD
(any Director eligible – preferred representation from a participating jurisdiction)
Participants are Armstrong, Coldstream, Vernon, Spallumcheen, Electoral Areas “B” and “C”)
Elected / Appointed
Representative
Director Shirley Fowler
Area
Represented
RDNO
Alternate
Representative
Director Bob Fleming
OKANAGAN REGIONAL LIBRARY
(Electoral Area Director only – Library Act, Part 3)
Elected / Appointed
Representative
Director Michael Macnabb
Area
Represented
RDNO
Alternate
Representative
Director Hank Cameron
SOUTHERN INTERIOR BEETLE ACTION COALITION
(any Director eligible)
Elected / Appointed
Representative
Director Hank Cameron
Area
Represented
RDNO
Alternate
Representative
Director Kevin Acton
WATER INNOVATION ADVISORY COMMITTEE
(any Director eligible)
Elected / Appointed
Representative
Director Juliette Cunningham
Area
Represented
RDNO
Alternate
Representative
Director Doug Dirk
AUDIT COMMITTEE
(any four Directors eligible)
Representative
Director Rick Fairbairn
Director Shirley Fowler
Director Mike Macnabb
Director Catherine Lord
Area Represented
Electoral Area “D”
City of Armstrong
Electoral Area “C”
City of Vernon
Page 8 of 106
Alternate
Board of Directors Minutes – Regular
Representative
Director Rick Fairbairn
Director Doug Dirk
Director Akbal Mund
-9-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
WORK FLOW LIAISON COMMITTEE
Area Represented
Alternate
Electoral Area “D”
District of Coldstream
City of Vernon
CARRIED
REPORTS
Standing and Select Committees
Moved and seconded by Directors Cunningham and Lord
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Regular – November 27, 2014 (unadopted)
− Electoral Area Advisory Committee – Regular – December 11, 2014 (unadopted)
− Regional Growth Management Advisory Committee – Regular – December 17, 2014
(unadopted)
CARRIED
Chief Administrative Officer’s Report
The Chief Administrative Officer spoke to the recent snowfall and advised that Regional District
Emergency Programs are on standby.
Chair’s Report
The Chair spoke to initiatives and objectives for the upcoming year.
IN CAMERA
Moved and seconded by Directors Dirk and Acton
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of
Directors convene In Camera to deal with matters deemed closed to the public in accordance
with Section 90(1)(e) and (g) of the Community Charter.
CARRIED
The regular meeting of the Board of Directors adjourned to meet In Camera at 4:47 p.m.
The regular meeting of the Board of Directors reconvened at 5:48 p.m.
Page 9 of 106
Board of Directors Minutes – Regular
- 10 -
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.1
January 7, 2015
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:48 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 10 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.2
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the COMMITTEE OF THE WHOLE of the REGIONAL
DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on
Wednesday, January 7, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Director H. Halvorson
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Staff:
D. Sewell
R. Smailes
L. Mellott
D. McTaggart
S. Banmen
N. Kohnert
D. Danallanko
P. Juniper
L. Schrauwen
Chief Administrative Officer
General Manager, Planning and Building
General Manager, Electoral Area Administration
General Manager, Engineering
General Manager, Finance
Regional Engineering Services Manager
RDF Operations Manager
Deputy Corporte Officer
Executive Assistant
Also
Present:
M. Tekano
District Highways Manager, Okanagan-Shuswap,
Ministry of Transportation
Senior Regional Transportation Planning Engineer,
Ministry of Transportation
Project Management Technician, Ministry of
Transportation
Project Management Technician, Ministry of
Transportation
Transportation Engineer, Urban Systems
Consultant Project Manager, CH2M Hill
K. Weicker
L. Stringer
J.P. Fournier
J. Donnelly
M. Baker
CALL MEETING TO ORDER
The meeting was called to order at 2:00 p.m.
Page 11 of 106
Chair
Vice Chair
Committee of the Whole Minutes – Regular
-2-
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item B.2
January 7, 2015
APPROVAL OF AGENDA
Committee of the Whole – January 7, 2015
Moved and seconded by Directors Cunningham and Acton
That the Agenda of the January 7, 2015 regular meeting of the Committee of the Whole be
approved as presented.
CARRIED
IN CAMERA
Moved and seconded by Directors Fowler and McCune
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Committee of
the Whole convene In Camera to deal with matters deemed closed to the public in accordance
with Sections 90(1)(e) of the Community Charter.
CARRIED
The regular meeting of the Committee of the Whole adjourned to meet In Camera at 2:00 p.m.
The regular meeting of the Committee of the Whole reconvened at 3:59 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 3:59 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 12 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 14-0317-C-RZ
TO:
Board of Directors
FROM:
Planning Department
DATE:
January 6, 2015
SUBJECT:
Rezoning Bylaw 2662, 2014 [Boulter]
RECOMMENDATION:
That Rezoning Bylaw No. 2662, 2014 which proposes to rezone a 28 ha portion of the properties
legally described as The W1/2 of the S1/2 of the S1/2 of Sec 29, Twp 5, ODYD; AND the W1/2 of the
N1/2 of the N1/2 of Sec 20, Twp 5, ODYD and located at 7961 Silver Star Road, Electoral Area “C”
from the Non-Urban (N.U.) Zone to the Country Residential (C.R.) Zone as shown on Schedule “A”
attached to and forming part of Bylaw No. 2662, 2014 be given Second Reading and referred to a
Public Hearing.
BACKGROUND:
The subject application proposes to rezone a portion of the properties located at 7961 Silver Star
Road from the Non-Urban (N.U) Zone to the Country Residential (C.R) Zone. If successful in
rezoning the properties, the applicant is proposing to apply for a 15 lot subdivision.
The Rural Lands Policies of the Electoral Areas “B” and “C” Official Community Plan state:
5.1.5 Because of the importance of water supplies for new development and the uncertainty
about water supply for some Rural Lands, assurance about water supply should be
provided with a rezoning application or an application to amend this Plan and as
appropriate, hydrogeological studies should be undertaken to determine impacts, if any,
on exiting wells in the neighbourhood and the local aquifer.
Upon staff’s initial review of the proposed rezoning application it appeared that the Hydrogeologic
assessment had only accounted for a total increase in local groundwater use for up to 15 new
dwellings. Staff noted that if each lot were to reach full build out there could be a total of 32 dwellings.
It was therefore recommended that Second Reading be withheld until the applicant submitted a
revised hydrological and water supply study which takes into consideration the potential to service the
full build out of the proposed lots and the impact it could have on the water supply in the area.
At the Regular Meeting of November 19, 2014, the Board of Directors gave First Reading to the
associated Rezoning Bylaw No. 2662, 2014 and resolved that Bylaw 2662, 2014 not be given Second
Reading or forwarded to a Public Hearing until the applicant has submitted a revised hydrological and
water supply study which takes into consideration the potential to service the full build out of the
proposed lots and demonstrates that there will be no impact to other wells in the surrounding area.
Page 13 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
Rezoning Bylaw 2662, 2014 [Boulter]
Report to Board of Directors – January 6, 2015
Page 2
DISCUSSION:
In follow-up to the Board’s direction, the applicant submitted the attached letter from Western Water
Associates Ltd. dated December 15, 2014. The letter is signed by a hydrogeologist and speaks to the
issue of groundwater supply availability and full build out of the proposed 15 lots consisting of up to 32
dwelling units. The letter states that:
“Areas B and C have a conservative (higher) water requirement per lot. If WWAL conducted an
assessment of probable groundwater use as opposed to assumed use equal to the bylaw
requirements, this assessment would be based on 500 imperial gallons per day per dwelling unit,
which is typical of forested rural properties with limited outdoor water use. Our April 2014 report
already assessed that scenario by considering 15 lots using 1 imperial gpm each. Our point here
is that regardless of whether future parcel owners choose to build only one home or two, water
use would average less than 1 imperial gpm per parcel- so, the full build out water use scenario
has already been addressed in our report”.
The letter further notes that
•
•
•
“Subdivision Bylaw 2600 does not have different water source requirements based on zoning. A
newly created small holdings parcel must meet the same requirement as a large holdings parcel.
This requirement in Area C is at least 1 imperial gpm per lot (6,550 litres/day) year-round.
Most rural residences in forested setting use about 500 imperial gallons per day per dwelling or
less. Moreover, most subdivision bylaws in our region require this amount. Owing to our
involvement with the development of Bylaw 2600, we understand the higher requirement in RDNO
Areas B and C (versus the .42 imperial gpm [500 imperial gallons/day] required in other electoral
areas and surrounding regional districts) is in place due to potential water scarcity/uncertainty
issues, as well as to account for accessory uses or dwellings on acreages in these areas.
Building Bylaw 1747 is applicable at the time of site development, i.e. construction of dwellings,
and not at rezoning or subdivision. Assuming a lot is created that has at least 1 imperial gpm of
groundwater available, compliance with Bylaw 1747 water requirements will have been met at the
final subdivision stage for the first dwelling. In theory, RDNO could apply the Building Bylaw at the
time a property owner applies for a building permit for a secondary residence”.
The Planning Department has reviewed the letter submitted and suggests that it provides clarity on
the calculations utilized in addressing water quantity availability for full build out of the proposed 15 lot
subdivision. The Planning Departments original concern was that the assessment did not account for
potential water demands of accessory residential dwellings however the letter clarifies that this has
been taken into consideration in the initial April 28, 2014 hydrogeologic assessment.
In regards to the Boards resolution that a revised hydrological and water supply study demonstrate
that with full build out there will be no impact to other wells in the surrounding area the hydrologist has
confirmed by way of e-mail that “yes, our report [April 28, 2014 hydrogeologic assessment – see
attached] concluded it is feasible to develop up to 15 wells on 15 lots at the subject property while
complying with Bylaw 2600, which includes not impacting other wells in the surrounding area”. The
hydrologist notes that “further assessment of potential impact would be performed prior to final
subdivision in connection with the well testing described in our 15 Dec. letter”. The April 28, 2014
Hydrogeologic assessment and water supply study involved:
• a thorough review of the well logs on-file with the B.C Ministry of Environment for the areas within
approximately 500 m of the subject property boundaries;
• review of the conceptual layout of the subdivision as shown on the attached site plan;
• review of the Ministry of Environment’s aquifer mapping for the area;
• a brief visit to the subject site in April, 2014 and traversed accessible areas by ATV and on foot;
Page 14 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
Rezoning Bylaw 2662, 2014 [Boulter)
Report to Board of Directors- January 6, 2015
•
Page 3
discussion of groundwater conditions in and around the project site with a local well driller; and
assessment of groundwater availability J potential on the proposed new lots; and
Based upon the above information, the Planning Department recommends that Bylaw No. 2662, 2014
be given Second Reading and forwarded to a Public Hearing. Alternatively, if there is a desire to
obtain more specific information on groundwater availability the next step would be to undertake a
well drilling and testing program to identify and characterize the yields of individual wells.
SUMMARY:
In follow-up to the Board's direction, the applicant has submitted a letter from Western Water
Associates Ltd. dated December 15, 2014. The letter clarifies that full build out of the proposed 15 lot
subdivision has been accounted for in the initial April 28, 2014 hydrogeologic assessment assuming a
500 imperial gallons per day, per dwelling consumption rate. The hydrologist has "concluded it is
feasible to develop up to 15 wells on 15 lots at the subject property while complying with Bylaw 2600,
which includes not impacting other wells in the surrounding area". The Planning Department
recommends that Bylaw No. 2662, 2014 be given Second Reading and forwarded to a Public
Hearing.
Submitted by:
Reviewed by:
~~ ·
Gr!®Jy~
Sustainability Coordinator
Deputy Planning Manager
Endorsed by:
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 15 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
ELECTORAL AREA "C"
REZONING APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
14-0317-C-RZ
Tim & Cheryl Boulter
7961 Silver Star Road
Page 16 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
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Page 17 of 106
\
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
December 15, 2014 Ms. Laura Frank, MCIP Sustainability Coordinator / Planner Regional District North Okanagan Via email: [email protected] WWAL Project: 14‐010‐01 Re: Water Supply Availability: Rezoning Application (Tim and Cheryl Boulter; 14‐0317‐C‐RZ) This letter is written to respond to a Regional District of North Okanagan (RDNO) Planning Department Information Report dated 21 October 2014 and related correspondence between the applicants, Tim and Cheryl Boulter and RDNO. Specifically, we speak to the issue of groundwater supply availability for the lands proposed to be rezoned from Non‐Urban (NU) to Country Residential (CR). Earlier in 2014, Western Water Associates Ltd. (WWAL) conducted a hydrogeological assessment of the entire 160 acres that are the subject of the proposed rezoning, and where, if re‐zoned, the applicants may create up to 15 CR zoned lots to be serviced by individual on‐site septic systems and wells. Our report concluded it is feasible to service the lots with individual wells and that ultimately, proof of available water for each lot would need to be demonstrated at the time of final subdivision approval whereupon wells would be drilled and test‐pumped under the supervision of a professional hydrogeologist. In other words, our conclusion was that it is likely feasible that the RDNO Subdivision Servicing Bylaw 2600 requirement of at least 1 imperial gallon per minute (6,550 litres/day) per lot could be met. In this letter, we make three main points:  Subdivision Bylaw 2600 does not have different water source requirements based on zoning. A newly created small holdings parcel must meet the same requirement as a large holdings parcel. This requirement in Area C is at least 1 imperial gpm per lot (6,550 litres/day) year‐round.  Most rural residences in forested settings use about 500 imperial gallons per day per dwelling or less. Moreover, most subdivision bylaws in our region require this amount. Owing to our involvement with the development of Bylaw 2600, we understand the higher requirement in RDNO Areas B and C (versus the 0.42 imperial gpm [500 imperial gallons/day] required in other electoral areas and surrounding regional districts) is in place due to potential water scarcity/uncertainty issues, as well as to account for accessory uses or dwellings on acreages in these areas.  Building Bylaw 1747 is applicable at the time of site development, i.e. construction of dwellings, and not at rezoning or subdivision. Assuming a lot is created that has at least 1 imperial gpm of groundwater available, compliance with Bylaw 1747 water requirements will have been met at the final subdivision stage for the first dwelling. In theory, RDNO could apply the Building Bylaw at the time a property owner applies for a building permit for a secondary residence. | #106 – 5145 26th Street, Vernon, BC, V1T 8G4 | P:1.250.541.1030 | www.westernwater.ca | Page 18 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
15 Dec‐2014 Boulter Property Rezoning ‐ RDNO 2 14‐010‐01 We understand RDNO has raised the question of the RDNO Building Bylaw No. 1747, which requires proof of potable water of 1 imperial gallon per minute per dwelling unit (1,440 imperial gallons per day), and that in the CR zone, property owners may wish to construct a primary residence and an ancillary residence. RDNO suggests an analysis of the “full buildout” of 15 lots consisting of up to 32 dwelling units is needed. As noted above, Areas B and C have a conservative (higher) water requirement per lot. If WWAL conducted an assessment of probable groundwater use as opposed to assumed use equal to the bylaw requirement, this assessment would be based on 500 imperial gallons per day per dwelling unit, which is typical of forested rural properties with limited outdoor water use. Our April 2014 report already assessed that scenario by considering 15 lots using 1 imperial gpm each. Our point here is that regardless of whether future parcel owners choose to build only one home or two, water use would average less than 1 imperial gpm per parcel – so, the full buildout water use scenario has already been addressed in our report. WWAL is unaware of the RDNO Bylaw 1747 being applicable at the rezoning or even the subdivision stage. In every assessment of this kind that we have done previously, RDNO has requested applicants demonstrate that the proposed subdivision can satisfy the minimum water requirements of the subdivision servicing bylaw. That requirement, is at least 1 imperial gallon per minute per lot. Once this is done, and a legal lot is created, construction of the primary residence would not normally be required to meet Section 623 of Bylaw 1747. In our experience, RDNO has only invoked the water requirement of Bylaw 1747 for lots created without proof of water, a practice permitted under previous Bylaws. If rezoning is approved, we understand the Boulter’s intent is to proceed with subdivision planning and approval in two or more phases up to a maximum of 15 lots. For each phase of subdivision, wells would be drilled and tested on each proposed lot, and a groundwater report would be prepared providing confirmed well capacities and addressing all of the requirements of Bylaw 2600 for each successive phase. Once lots are created, if the future property owner(s) wish to build more than one residence, RDNO would retain the option at that time to request supplemental proof of water for the accessory dwelling by applying Bylaw 1747. In closing, we recommend that RDNO keep to its historical practice of requiring proof that a proposed rezoning application can meet the Subdivision Servicing Bylaw water requirements per lot, and then apply Building Bylaw 1747 only to those lots where the owners apply for a building permit for a secondary residence when adequate proof of water on the lot in question was not documented at subdivision. Yours truly, Western Water Associates Ltd. Ryan Rhodes, P.Geo., P.Geol. Douglas Geller, M.Sc., P.Geo Senior Hydrogeologist / President Hydrogeologist | #106 – 5145 26th Street, Vernon, BC, V1T 8G4 | P:1.250.541.1030 | www.westernwater.ca | Page 19 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
·· A A A
western water
/ .V J• "- ASSOC1ATES
LTD
Consultants in Hydrogeology ond Water Resources Management
WWAL Project: 14-010-01
April 28, 2014
Mr. Tim Boulter
c/o Brian Monaghan P. Eng
Monaghan Engineering and Consulting Ltd.
3710B-281h Street
Vernon, BC V1T 9X2
Re:
Hydrogeologic assessment and water supply advice for a potential Subdivision: 7691 Silver Star
Road. (Electoral Area "C" Regional District North Okanagan).
Western Water Associates Ltd. (WWAL) was retained to complete a hydrogeologic assessment of the
potential to develop groundwater supplies at a large property at 7691 Silver Star Road (hereafter referred to
as the Subject Property). The purpose of this assessment was to inform an application for rezoning of the
subject property, and to provide the property owner with the information necessary to proceed with
conceptual planning of a possible subdivision.
The Subject Property comprises approximately 64.75 ha (160 acres) currently zoned Non-Urban, and we
understand that the proponent would like to rezone the property to Country Residential, which would allow
for minimum lot sizes of approximately 2 ha (5 acres). WWAL was provided some conceptual lot plans
prepared by Monaghan Engineering and Consulting Ltd., which depict the size and location of possible lots
being considered at this preliminary stage in the planning process. These conceptual lot plans used as the
basis of our assessment include fourteen 2 ha (5 acre) parcels and 30+ ha remainder.
The availability of groundwater was evaluated in the context of the Regional District of North Okanagan
(RDNO) Subdivision Servicing Bylaw 2600 requirements f or non-community water supplies. The Subject
Property is located in Area C of th e RDNO, and the Bylaw 2600 quantity requirement for private groundwat er
supplies are 11mperial gallon per minute {11GPM or 6,550 L/day) sustainably, without negatively impacting
other groundwater users in the area.
Project Approach
WWAL conducted the following work program to complete the hydrogeologic evaluation and report :
1. Complet ed a thorough review of the well logs on-file wi t h the B.C Ministry of Environment for the
areas within approximately 500 m ofthe subject property boundaries;
2. Reviewed the conceptual layout ofthe subdivision as shown on the attached site plan;
3. Reviewed Ministry of Environment aquifer mapping for the area;
4. Conducted a brief visit t o the subject site in April, 2014 and traversed accessibl e areas by ATV and o n
f oot;
5. Discussed groundwater conditions in and around the project site with a local well driller;
6. Assessed groundwater availability I potential on the proposed new Jots; and
7. Prepared this hydrogeo logic report.
I #106- 5145 261h St reet, Vernon, BC, V1T 8G4 I P:1.250.541.1030 I
Page 20 of 106
www.westernwate r.ca
I
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
2
14-010-01
Site Description and Geologic Setting
The proposed development is situated on a south facing slope approximately 9 km East of Hwy 97 on Silver
Star Rd (Figure 1). The Subject Property is generally located between Aspen Road to the east and WilsonJackson Road to the west. Elevation ranges from approximately 800 m above sea level (asl) at the southwest
corner of the site to approximately 970 m asl in the northeast corner.
The site appears to straddle a watershed divide, lying mostly within the BX Creek drainage basin with only a
small portion in the northwest corner draining to the northwest into a smaller north facing watershed. A
small unnamed creek is present on eastern part of the Subject Property. At the time of our site
reconnaissance in April 2014 this creek was observed to be flowing quite substantially, with a discharge
visually estimated at 300 US gpm (0.02m 3/sec). The property owner reported that the creek flows yearround, but with a reduced discharge in the fall and winter. Historical selective logging has occurred on the
property but the majority of the Subject Property is still forested. The tree species are mostly pine and fir
with a smaller amount of deciduous trees. The area receives a total annual precipitation of 589 mm (Climate
Map BC, 2014).
The bedrock geology in the area belongs to the Silver Creek Formation, consisting of the Silver Creek schist:
Quartz-Feldspar-muscovite-biotite schist of Devonian age (Thompson 2004). These rocks are in conformable
contact with older metamorphic rocks (Chase Formation calcareous quartzite and older schists). Overlying
the bedrock are glacial morainal deposits from the Pleistocene glaciation along with occasional minor sand,
gravel and silt deposits associated with localized fluvial environments.
Hydrogeology
A search of Ministry of Environment Water Resources Atlas (MOE 2014) indicates that project site is located
above two provincially mapped aquifers (Figure 2).
Aquifer 349 IIC is a narrow sand and gravel aquifer north of BX Creek found along the southernmost and
lowest elevation part of the Subject Property. Aquifer 349 is classified by MOE as having a moderate
demand, moderate productivity and low vulnerability to contamination. The low vulnerability of
contamination is related to the relative depth of the aquifer and presence of lower permeability layers
between the aquifer and the land surface. Aquifer recharge is thought to occur from interflow of
precipitation along the valley sides, and possibly from groundwater-surface water interactions (i.e., recharge
from BX Creek at higher elevations) (Carmichael 2009). Based on the well logs, water-bearing deposits of the
aquifer are described as thin sand and gravel seams within unconsolidated, predominantly glacial deposits. A
poorly sorted confining layer of clay-rich glacial till is found above the aquifer. Low-yield flowing artesian
conditions are reported for some wells in the area.
Aquifer 351 IIC is a bedrock aquifer found north of BX Creek and underlies the entire subject property.
Aquifer 351 is classified as having a low demand, low productivity and low vulnerability to contamination.
Based on the lithology reported on available well record s, the overburden above bedrock is quite variable in
depth (3 to 120m) and composed largely of clay rich till and dry silty-sand and gravel. Recharge likely occurs
directly via rainfall and snowmelt where bedrock is exposed at the surface at higher elevations, and by
infiltration of rainfall and snowmelt through the overburden above bedrock as well as creek loses to
subsurface.
I #106 - 5145 26
1h
Street, Vernon, BC, VlT 8G4
I P:1.250.541.1030 I
Page 21 of 106
www.westernwater.ca
I
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
3
14-010-01
The aquifers at the project site were also assessed and characterized as part of the Okanagan Basin Water
Board (OBWB) Supply and Demand Project: Phase 2 and 3 Groundwater Objectives (Golder-Summit 2009).
The alluvial aquifer associated with BX Creek is identified in that study as Aquifer 270 (corresponds with MOE
Aquifer 349 IIC). Water balance analysis for the aquifer yielded a mean aquifer discharge of 1.28 x 107 m 3/yr
(equivalent to 6,400 US gpm).
The bedrock aquifer at the Subject Property was identified as Aquifer 2718 in the OBWB study. Annual
recharge to this bedrock aquifer was estimated to be 1.88 x 105 m 3/yr.
Reported Wells and Area Groundwater Use
Reported wells in the vicinity of the project site, as reported in the Provincial WELLS database are depicted
on Figure 2. Wells are labelled with well tag numbers corresponding to those in Table 1.
In total, logs for 24 wells were reviewed. Immediately south of the Subject Property along Silver Star Road
exist 8 reported wells are completed in Aquifer 349. These wells are between 75 and 184 feet in depth and
have reported yields between 2 and 5 US gpm. It is possible that Aquifer 349 extends further north and west
onto the Subject property than mapped, which would be favourable in terms of groundwater potential. This
would have to be investigated as part of a test well program should the project proceed.
To the north and upslope of the property wells are largely completed in bedrock Aquifer 351. These bedrock
wells are typically low yielding(< 1-5 USgpm) and relatively deep (100 to 500ft). In contrast to the general
low yield of the bedrock aquifer are two productive wells used by the Aspen Water Utility, which have
reported yields of 12 and 20 US gpm. It is not unusual for considerable variability in the productivity of wells
in bedrock aquifer systems where groundwater occurrence and flow is controlled largely by the presence
and interconnectedness of fractures in the rock.
In addition to bedrock wells north of the Subject Property, there are also some sand and gravel wells which
are relatively productive. The presence of these wells indicates that, although not mapped as present,
surficial aquifers may also be present and exploitable on the Subject Property.
On the Subject Property, groundwater is currently sourced for the existing residence (Photo 1). This well is
believed to be Well Tag Number 37988. Lithology on the log for WTN37988 indicates 177ft of overburden
was penetrated before bedrock was encountered and drilling continued to 195ft. The driller-estimated yield
of the well is 10 US gpm, which is one of the higher yielding wells in the area. In addition to this well, there
may also be a shallow dug well at the same location.
In addition to the currently used well, the property owner has another dug well located in the southwest
corner of the property which is not used (Figure 2; Photo 2). The dug well is located near the unnamed creek,
and a wet area associated with the creek extends several hundred metres both up and downslope.
Downslope of this dug well immediately west of the property line several other dug wells or surface water
intakes were noted during the site vis it. The users or purpose of these water sources is not known, as the
wells are not reported in the WELLS database nor are surface water licenses in the area.
It should be notes that submission of well logs into the Provincial database is not mandatory, and there are
likely several unreported wells present and in use near the Subject Property that are not shown on Figure 2.
I #106- 5145 26
1h
Street, Vernon, BC, V1T 8G4
I P:1.250.541.1030 I
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning - RDNO
14-010-01
4
Table 1. Selected details for reported wells near the Subject Property.
Well Tag No
69036
Aquifer
349 surficial
Static (ft)
Yield (US gpm)
3
Depth Drilled (ft)
90
82620
24978
56872
349 surficial
349 surficial
349 surficial
45
77
86
3.75
2
4.5
164
184
109
69038
44971
33258
43334
AVERAGE
349 surficial
349 surficial
349 surficial
349 surficial
40
3
5
20
5
90
90
126
75
62
5.8
116
36463
351 bedrock
123
12
148
15-Aug-74
71669
97348
52384
84410
37987
53204
37988
351
351
351
351
351
351
351
bedrock
bedrock
bedrock
bedrock
bedrock
bedrock
bedrock
165
20
0.333
244
450
165
500
220
252
195
10
80
177
27-Sep-90
03-Jun-09
29-Jun-83
24-Aug-00
23-Aug-77
26-May-83
24-Aug-77
97354
84411
23241
50434
AVERAGE
35653
103972
37754
82402
351
351
351
351
bedrock
bedrock
bedrock
bedrock
15-Jun-07
22-Aug-00
21 -Jan-70
13-Jun-82
134
6
60
130
0.2
0.5
0.2
10
?
15
105
Unmapped
Unmapped
Unmapped
Unmapped
o~.erburden
o~.erburden
50
o~.erburden
o~.erbu rden
10
I #106 - 5145 26
1h
Bedrock Depth
06-Nov-92
16-Jun-71
2-Feb-87
164
420
420
101
465
398
101
120
4.5
298
150
3 (/hour?)
2
0
2.8
165
92
140
18.01
14
I P:1.250.541.1030 I
Page 23 of 106
Genera l Remarks
Artesian {1 )
WELL WAS DRILLED TO 169' lHEN
PULLED BACK TO 164' TO SCREEN
CLEANEST FORMATION.
RECONDITlONED JUNE/2111983.
Artesian (1)
Artesian (1)
04-May-80
20-Aug-75
31-Aug-79
0.2
0
0
Street, Vernon, BC, VlT 8G4
Date
17-Jun-83
FERGO W ELL- ASPEN UTILITIES.
SlEEL CASING,O.O TO 86.0,0.0 TO
242.0, .231 THICK,.244 lHICK, 14
LBS, 13 LBS PUMP lEST RAlE 20
USGM, ASPEN UTI LITY
DRAWDOWN AT 14 FEET.
CAPPED
DRAWDOWN ATSO FEET.
PRESSURE FRAClURE EXISTING
WELL
CAPPED. LINER RECOMMENDED
DRY HOLE
DRY HOLE
02-Sep-76
19-Jul-07
24-Jul-77
Dug
www.westernwater.ca
I
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
· 28-April-2014
Boulter Property Rezoning - RDNO
14-010-01
5
Photo 1 (left). Currently used well at subject property {WTN 37988) and possible dug well.
Photo 2 (right). Unused dug well in southwestern part of Subject Property (Un-named creek in background).
Future Subdivision Water Supply Requirements
RDNO Subdivision Servicing Bylaw 2600 requires that private water supply wells in Area C be capable of
producing 1 IGPM (6,550 liters/day) year-round without interference with neighbouring wells or surface
water. Based on the conceptual lot layout, fourteen 2 hectare lots are being planned at this time, equating to
a possible increase in local groundwater use of up to 14 IGPM from one or more aquifers.
Water Availability Assessment
This section discusses five factors considered in the hydrogeological assessment:
1. Possible groundwater sources;
2. Groundwater Recharge;
3. Existing groundwater use;
4. Groundwater level variations; and
5. Well interference potential.
1. Possible Groundwater Sources
Based on the available information it appears that multiple aquifers may be present on the Subject Property.
These aquifers include a deep bedrock aquifer, a shallow surficial aquifer associated with the creek
traversing the property and potentially other surficial (but deeper) aquifers across the site. The fact that
more than one aquifer system is present and potentially exploitable is favourable in terms of providing
options for sourcing domestic water.
I #106- 5145 26th Street, Vernon, BC, VlT 8G4 I P:l.250.541.1030 I
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
14-010-01
6
2. Groundwater Recharge
The main source of groundwater recharge to the deeper aquifers on the Subject Property (both bedrock and
sand and gravel) is infiltration of precipitation and snowmelt. The shallow aquifer system associated the
creek in the western part of the property is directly recharged by losses from the creek which reportedly
flows year round. This creek and other up-slope water bodies may also contribute to recharge to the deeper
bedrock aquifer systems.
3. Existing Groundwater Use
Groundwater use near the subject property is moderate. The majority of nearby lots likely source private
groundwater wells, notable exceptions being customers of the Aspen Water Utility which distributes water
from community wells, and some properties that may utilize surface water or springs.
Lot density in the immediate area is moderate, with most lots between 1 and 4 hectares. Upgradient to the
north and northeast, in the inferred area of recharge to the deeper sand and gravel and bedrock aquifer
systems, development is minimal which means groundwater use in the probable recharge area is low.
Issues with private water supplies have been reported in the Aspen Road and Wilson-Jackson Road area,
where wells completed in the bedrock aquifer system have experienced declining yields. Dry boreholes
advanced into bedrock are reported, but relatively high-yielding bedrock wells, such as those used by the
Aspen Utility, are also present and illustrate the variability typical of metamorphic bedrock aquifer systems.
The variability of the bedrock aquifer system should be considered in project planning, and it is likely that
drilling success (i.e. wells capable of meeting the Bylaw 2600 requirement) will not be 100%. It may take
more than one drilling attempt on a given lot to develop a suitable well.
4. Groundwater level Variations
The nearest Provincial groundwater observation well is located quite near to the subject property,
approximately 600 m to the west on Keddleston Road. Observation well311 is 307ft deep and completed in
bedrock aquifer 351 which also present at the Subject Property. Figures 3 and 4 below provide the long-term
hydrograph for the well and annual fluctuations observed in recent yea rs. Figure 3 indicates that
groundwater levels have declined in the aquifer on the order of 2 m in the last 15 years (the most recent
three years of data was not available at the time of writing). Figure 4 indicates that on an annual basis,
groundwater level variations on the order of 0.3 m (1 foot) may be observed, Seasonal fluctuations on the
order of 0.3 mare not likely to significantly affect the yields of wells on the Subject Property.
5. Well interference and potential effects on other water users and the surface water
The potential for and magnitude of well interference that can be expected depends on the type of aquifer in
which the wells are completed, distance between wells, pumping rates, and in the case of bedrock wells, the
interconnectedness of the fracture flow system. Higher yielding bedrock wells often experience more well
interference as the more developed fracture systems that supply those wells are typically more extensive
and better connected. The proposed density of development at the Subject Property can be considered
moderate, and there is some potential for w ell interference to occur. However, there should be sufficient
room on 2+ ha lots to allow well spacing of 30 m or more, which should be sufficient to limit potential
interference effects.
I #106 - 5145 26
1h
Street, Vernon, BC, VlT 8G4
I P:1.250.541.1030 I
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
14-010-01
7
The fact that multiple aquifers may be present is also positive, as interference between wells in different
aquifers is often likely negligible. For example, it is unlikely that interference resulting from pumping a
bedrock well will be perceptible in a shallow dug well or deeper drilled sand and gravel well.
OBS WELL 311 -VERNON (t<EDDLESTON RD.) BX CREEK : Mln!Max!Avg
OBS WELL 311 ·VERNON (t<EDDLESTON RD.) BX CREEK
.."'
17.75
"'
iE 19.00
~ teoo
E
.E
.s
~ 18.25
~
{!
~
;:,
~
c
;:,
~
~
~
~
..
-=
17.75
111..60
"'
~
18.75
"'
l5
18.25
18.50
c
0
16 76
iS
~
19.00
10.00
19.25
.- """t /
!!!
3: 1Q.50
19Q5.01.01
~01-01
l006-0I·OI
2010-01·01
20"10·01-01
201().03-01
Unvalidato.d
2010-05-01
2010-07-01
2010·09·01
f'
2010·11·01
January 1. 2010 to December 31, 2010
October 18, 19911o October 13,2010
j- Water Level -
1
j
-Water Level -
Unvalldated
Prev. Year -
Avg
Min -Max
Figure 3 (left). Long-term hydrograph for Observation Well 311.
Figure 4 (right). Seasonal level fluctuations in Observation Well 311.
Conclusions and Discussion
The result of our groundwater availability assessment is favourable, and it appears that there is sufficient
groundwater available at the Subject Property to justify rezoning of the property to allow for minimum 2
hectare (5 acre) lots. This conclusion assumes groundwater use on each lot will be for private domestic
purposes and will not exceed on a long term average a rate of 6,550 L/day. Depending on specific lot
location, there appear to be three possible aquifer systems at the property that could be exploited: a deep
bedrock aquifer system, a relatively deep sand and gravel aquifer and a shallow aquifer associated with the
creek running through the property. The fact that multiple aquifers are present is positive.
It should be acknowledged that low yielding wells, particularly those completed in bedrock aquifers, are not
uncommon in the area. A well drilling and testing program will be required to identify and characterize the
yields of individual wells, and will be required prior to final prior to subdivision approval. It is possible that
adequate groundwater supplies may not be obtained on all proposed lots, depending on the presence
/absence of surficial aquifers and the bedrock fracture characteristics on a given lot. In those cases, lots
without adequate water may need to be amalgamated with a neighbouring lot where sufficient water is
obtained.
In terms of the proposed lot layout, it is our opinion that the lots with the best potential for groundwater
development are located on the lower, southern half of the Subject Property. Sand and gravel aquifer 349 IIC
may extend onto the proposed southernmost lots, and dug wells could potentially be constructed near the
creek in the west. Based on existing information it could prove more challenging to develop adequate
I 11106-5145 26
1h
Street, Vernon, BC, VlT 8G4
I P:l.250.541.1030 I
Page 26 of 106
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I
2011·01·
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
14-010-01
8
groundwater supplies on the northern and higher elevation part of the property, and less than 100% drilling
success on those lots should be planned for.
Costs to complete wells on each of the proposed lots will be variable. Shallow dug wells may cost only a few
thousand dollars each to construct. For drilled wells, the price depends on whether the wells are completed
in surficial aquifers and need to be cased, or whether the wells will be completed in bedrock. The ultimate
completion depth will also be a factor.
For project budgeting purposes, the following table provides rough cost estimates to drill and develop wells
of various depths based on unit prices seen on recent projects. These estimates only include drilling and
development costs, and do not include costs associated with well testing or completion with a permanent
submersible pump.
Cased 6-lnch Wells
Depth (feet)
Approximate Cost
6-lnch Bedrock Wells (lined)
Depth (feet)
Approximate Cost
100
$9,000
100
$7,500
200
$13,000
200
$11,000
300
$17,000
300
$14,500
400
$18,000
Recommendations
Based on our findings, we recommend the following:
•
Locate wells so that they are at least 30m (100ft) from each other and from neighbouring wells, to
minimize the pot ential for well interference;
•
Locate wells at least 30 m (100ft) from existing or proposed septic tanks and sewage disposal fields.
If possible locate disposal fields downgradient of wells. A Registered Onsite Wastewater Practitioner
(ROWP) or Professional Engineer should be retained to properly locate and design onsite septic
systems. In order to ensure setbacks can be met and allow planning for maximum well separati ons,
investigations to identify suitable septic disposal sites should be completed early in the project;
•
New wells drilled for future development must be completed by a B.C. registered Qualified Well
Driller and conform to the standards in the B.C. Groundwater Protection Regulation (e.g. surface
seals, I D plat es, etc.);
• Test pumping under the supervision of a Qualified Professional (hydrogeologist} is recommended for
new wells regardless of the results of preliminary well yield estimates such as air lift tests. Such
supervision is required under Bylaw 2600 for wells with driller-estimated yields of less than 3 lgpm.
Test pumping and/or installation of permanent pumps must be completed by a B.C. Qualified Well
Pump Installer.
I 11106 -5145 261h Stre et, Ve rnon, BC, Vl T 8G4 I P:1.250.541.1030 I
Page 27 of 106
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
9
14-010-01
We trust this completes our current assignment to your satisfaction. Please call if you have any questions.
Yours truly,
Western Water Associates Ltd.
Anthony Friesen, B.Sc
Groundwater Technician
Attachments:
Ryan Rhodes, P.Geo., P.Geol.
Hydrogeologist
References
Proposed Subdivision Layouts {2)
Figure 1: General Location of Subject Property
Figure 2: Aquifer Mapping and Reported Wells near Subject Property
I #106- 5145 261h Street, Ve rnon, BC, VlT 8G4 I P:1.250.541.1030 I
Page 28 of 106
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
28-April-2014
Boulter Property Rezoning- RDNO
10
14-010-01
References
Allen, D. 1999. An assessment of the methodologies used for analyzing hydraulic test data from
bedrock wells in British Columbia. Victoria, BC: Groundwater Section, Water
Management Branch, BC Ministry of Environment, Lands and Parks, Earth Sciences,
Simon Fraser University.
British Columbia Geological Survey (BCGS). 2005. Digital Geology Map of British
Columbia: Whole Province, B.C. Ministry of Energy and Mines, GeoFile 2005-1, by N.W.D. Massey,
D.G. Macintyre, P.J. Desjardins and R.T. Cooney.
http://www.mapplace.ca/
Carmichael, V. 2009. Compendium of Aquifer Hydraulic Properties from Re-evaluated Pumping Tests in
the North Okanagan, British Columbia. Water Stewardship Division, Ministry of Environment
Simon Fraser University
Center for Forest conservation genetic. 2013. Online climate model for British Columbia:
Wang,T., Hamann, A., Spittlehouse, D
http://climatemodels.forestrv.ubc.ca/climatebc/
Environment Canada (2009). Canadian Climate Normals 1971-2000.
http://www.climate.weatheroffice.ec.gc.ca/climate normals/results
Geological Survey of Canada 19S9. Geology Vernon, Map Sheet 82L. Map 1059-A.
Golder Associates Ltd. and Summit Environmental Consultants Inc. (Golder and Summit). 2009. Phase 2
Okanagan Water Supply and Demand Project: Groundwater Objectives 2 and 3 Basin Study. Prepared
for Okanagan Basin Water Board, July 2009.
Ministry of Environment (2014). B.C. Water Resources Atlas.
http://www .env .gov.bc.ca/wsd/data sea rches/ wrbc/index. htm I
Ministry of Environment (2014). B.C. Ministry of Environment Observation Well Database.
http://www.env.gov. bc.ca/wsd/dat a searches/obswell/wellindex. html
Thompson, Rl and Untershutz, J.L.E (2004). Geology, Vernon British Columbia; Geological Survey of
Canada, Open File 4375,
I #106 - 5145 261h Street, Vernon, BC, V1T 8G4 I P:1. 250.541.1030 I www.westernwater.ca I
Page 29 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
Subject Property
(approximate)
Figure 1 -General Location of Subject Property, oblique, looking north
Image Source: Google Earth
Date: April2014
Figure File Name:
Drawn by: RR
Checked by: DG
\NINAL Project: 14-010-01
Client: Tim Boulter
Client Project:
Page 30 of 106
~ western
.A.
water
LTD
ASSO CIA TE S
Consultants in Hydrogeology and Water Resources Management
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
Bedrock Wells
Yield (USgpm)
•
<1
1-3
••
e
e
3-5
5-10
10-20
Unconsolidated Wells
Yield (USgpm)
0
<1
•
1-3
•
•
e
Figure 2 -Aquifer Mapping and Reported Wells
Wells labelled with well tag number (driller-estimated yield in brackets)
I
Date: April2014
Figure File Name:
Drawn by: RR
Checked by: DG
Image Source: BC Water Resources Atlas
\NINAL Project: 14-01 0-01
Client: Tim Boulter
Client Project:
Page 31 of 106
3-5
6-10
10-20
~western
water
LT D
A SSOCI A TES
Consultants in Hydrogeology and Water Resources Management
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2662
A bylaw to rezone lands and amend the Zoning Map attached to the Regional District of North
Okanagan Zoning Bylaw No. 1888, 2003 to change a zone designation
WHEREAS pursuant to Section 903 [Zoning bylaws] of the Local Government Act, R.S.B.C.,
1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board of the
Regional District of North Okanagan may, by Bylaw, divide the whole or part of the Regional
District into zones, name each zone, establish boundaries for the zones and regulate uses
within those zones;
AND WHEREAS the Board has created zones, named each zone, established boundaries for
these zones and regulated uses within those zones by Bylaw No. 1888, being the “Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003” and amendments thereto;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land
may apply for an amendment to a Zoning Bylaw and must consider every application for an
amendment to the bylaw;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008 and amendments
thereto” to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a
Rural Land Use Bylaw, or to issue a Permit:
AND WHEREAS the Board has received an application to rezone property;
NOW THEREFORE, the Board of Directors of the Regional District of North Okanagan, in open
meeting assembled, enacts as follows:
A. CITATION
This Bylaw may be cited as the “Rezoning Bylaw No. 2662, 2014”.
B. AMENDMENTS
1. That a portion of the properties legally described as The W1/2 of the S1/2 of the S1/2 of
Sec 29, Twp 5, ODYD; AND the W1/2 of the N1/2 of the N1/2 of Sec 20, Twp 5, ODYD
and located at 7961 Silver Star Road, Electoral Area “C” from the Non-Urban (N.U.)
Zone to the Country Residential (C.R.) Zone as shown on Schedule “A” attached to
and forming part of this Bylaw.
2. That the Zoning Map, being Schedule “A” to Zoning Bylaw No. 1888, 2003 be amended
accordingly.
Read a First Time
this
Read a Second Time
Advertised on
day of
November, 2014
this
day of
, 2015
this
day of
, 2015
Page 32 of 106
19th
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.1
Page 2
this
day of
, 2015
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
day of
, 2015
Read a Third Time
this
day of
, 2015
Approved by Minister of Transportation and
Infrastructure
(Transportation Act s. 52(3))
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Corporate Officer
Page 33 of 106
-
SEC. 29BOARD of DIRECTORS - REGULAR AGENDA
January
21, 2015 - Item E.1
3
SO
N
OF
N
1/2
SO
W
IL
A
KAP85814
37892
JA
CK
2.000ha
/4
3
2
OA D
ASPEN R
A
3.212ha
PLAN
KAP57143
37
P440
4.010ha
PLAN
34647
44036
2
1
1
2.064 ha
2.023ha
1
PLAN
1
A 122
CR
W1/2 OF S1/2 OF S1/2 SEC. 29
01
44
P5
KA
B
KAP57143
54
PLAN
26583
NU
T.P. 5
2
2
ha
PLAN
0757
P
KA
NE 1/4 OF NE 1/4
Sec. 19
0
76
80
3
PL
W 1/2 OF N 1/2 OF N 1/2
SEC 20
CR
KAP
8
KAP
8
0758
KAP8075
2
1
90
9
A15849
4455
0758
6.15 ha
90535
74
540
P80757
A1 5
1
PLAN
27690
2
D
2
PLAN 32229
LO337024
A
34348
4
B1173
1
PLAN 878
VE
SIL
KEDLESTON PARK
R
AR
ST
RO
3
1
2
PLAN 23292
SW 1/4 O
SCHEDULE "A" to accompany the Regional District of North Okanagan
"Rezoning Bylaw No. 2662,2014".
Area rezoned from Non-Urban Zone (N.U.) to Country Residential Zone (C.R.) shown .....
I hereby certify this to be a true and correct copy of SCHEDULE "A" attached to and forming part of
the Regional District of North Okanagan "Rezoning Bylaw No. 2662,2014".
Dated at Coldstream, BC this _______ day of __________________ , 2014
1:6,000
__________________________
Corporate Officer
O
AD
2
5
85 0
Page 34 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Electoral Area Advisory Committee
Held on
Thursday, January 8, 2015
Agricultural Land Commission Application
SMITH, R and L (File No. 13-0326-D-ALR)
That as recommended by the Electoral Area Advisory Committee the application of Reg and
Lynne Smith under Sections 17(3) and 21(2) of the Agricultural Land Commission Act to include
land in the Agricultural Land Reserve and to subdivide the property legally described as the SE
1/4 of Section 14, Township 41, ODYD, Except Plan 28906 and located at 1092 Creighton Valley
Road, Electoral Area “D” be authorized for submission to the Agricultural Land Commission; and
further,
That the Agricultural Land Commission be requested to conduct a site visit.
Page 35 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 13-0326-D-ALR
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
October 27, 2014
SUBJECT:
Agricultural Land Commission Application No. 13-0326-D-ALR
(Smith) for the property located at 1092 Creighton Valley Road
RECOMMENDATION:
That the application of Reg and Lynne Smith under Sections 17(3) and 21(2) of the Agricultural
Land Commission Act to include land in the Agricultural Land Reserve and to subdivide the
property legally described as the SE 1/4 of Section 14, Township 41, ODYD, Except Plan 28906
and located at 1092 Creighton Valley Road, Electoral Area “D” not be authorized for submission
to the Agricultural Land Commission.
BACKGROUND:
This report relates to an Agricultural Land Commission application to subdivide a 41.34 ha
property located at 1092 Creighton Valley Road into two lots and to include the non-ALR portion
of the property within the Agricultural Land Reserve (ALR).
The application was previously considered by the Board of Directors at the Regular Meeting
held on February 5, 2014. At that time, the application proposed to subdivide the subject
property by creating one 12 ha lot along the easterly side of the property and one 29 ha
remainder lot. The application also proposed to include within the ALR a 3.75 ha and 0.30 ha
portion of land located at the southeast corner and the northwest corner of the property. The
attached Planning Department report dated November 14, 2013 provides more details related to
the above noted proposal. After considering the application, the Board passed the following
resolution:
That consideration of the Agricultural Land Commission Application from Reg and Lynne
Smith (File No. 13-0326-D-ALR) be postponed pending receipt of a revised subdivision
layout from the applicants which has the proposed lot encompass land of lower agricultural
value to retain the higher quality agricultural land (hay field and pasture as identified on the
site plan) as one farming unit.
In response to the Board’s direction, the applicants submitted a revised plan of subdivision
which would create a 20 ha new lot and a 21 ha remainder lot. The revised proposal would
exclude approximately 2.4 ha of pasture land from the remainder lot whereas the previous
subdivision concept would have excluded approximately 3.4 ha of pasture land from the
remainder lot. The revised plan would also exclude the southerly sloping area from the
remainder lot. As with the previous proposal, the applicants also propose to include the nonALR portions of the subject property into the ALR.
Page 36 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
The revised and previously proposed subdivision concepts are shown below.
PLANNING ANALYSIS:
After considering the original proposal, the Board directed the applicants to submit a revised
subdivision layout which has the proposed new lot encompass land of lower agricultural value in
order to retain the higher quality agricultural land (hay field and pasture) as one farming unit.
The applicant has submitted a revised proposal which does not fully address the Board’s
request. In this regard, the revised plan would not retain all of the higher quality agricultural
land as one farming unit and instead would retain approximately one (1) ha more of pasture
land within the remainder lot than the original proposal. The applicants have stated that the
rationale for the revised layout is to include approximately 2.4 ha of pasture land within the new
20 ha lot so that it can be used as a hobby farm.
The Planning Department originally recommended that the proposal not be supported as it
would not comply with the Agricultural Policies of the Electoral Areas “D” and “E” Official
Community Plan which supports the agricultural use of lands in the ALR and the retention of
large parcels in the ALR.
Based on the above, the Planning Department recommends that the subject application not be
authorized for submission to the Agricultural Land Commission.
SUMMARY:
The subject application proposes to subdivide the property located at 1092 Creighton Valley
Road pursuant to Section 21(2) of the Agricultural Land Commission Act. The application also
proposes to include approximately 4 ha of land into the ALR pursuant to Section 17(3) of the
ALC Act.
This report addresses a revised proposal for subdivision which was submitted by the applicant
as follow-up to the resolution of the Board of Directors passed on February 5, 2014.
Page 37 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
13-0326-D-ALR (Smith)
Report to Electoral Area Advisory Committee- October 27, 2014
Page 3
The Planning Department recommends that the application not be authorized for submission to
the Agricultural Land Commission as the size and soil characteristics of the ALR portion of the
property allow it to be used for limited agricultural purposes and subdividing it would not be
consistent the Agricultural Policies of the Electoral Areas "D" and "E" Official Community Plan
which supports the retention of large parcels in the ALR. Furthermore, the revised proposal
does not meet the intent of the Board resolution which encouraged the applicant to retain the
higher quality agricultural land (hayfield and pasture) as one agricultural unit.
Submitted by:
Reviewed by:
~ ~·
Marrrre-skobaSk0\11CiP)R
Planner
A~
Greg :Jt.ey i
Deputy~
annmg Manager
r
nclusion:
Endorsed by:
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 38 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
ELECTORAL AREA "D"
AGRICULTURAL LAND COMMISSION APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
13-0326-D-ALR
Reg & Lynne Smith
1092 Creighton Valley Road
Page 39 of 106
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Board of Directors
Held on
Wednesday, February 5, 2014
NEW BUSINESS
Agricultural Land Commission Application
SMITH, L. and R. [File No. 13-0326-D-ALR]
Moved and seconded by Directors Cyr and Pearase
That consideration of the Agricultural Land Commission Application from Reg and
Lynne Smith (File No. 13-0326-D-ALR) be postponed pending receipt of a revised
subdivision layout from the applicants which has the proposed lot encompass land of
lower agricultural value to retain the higher quality agricultural land (hay field and
pasture as identified on the site plan) as one farming unit.
CARRIED
Page 41 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
APPLICATION UNDER SECTIONS 17(3) AND 21(2) OF
THE AGRICULTURAL LAND COMMISSION ACT
DATE:
November 14, 2013
FILE NO.:
13-0326-D-ALR
APPLICANT:
Reg & Lynne Smith
LEGAL DESCRIPTION:
The SE 1/4 of Section 14, Twp 41, ODYD, Except Plan 28906
P.I.D.#
013-585-258
CIVIC ADDRESS:
1092 Creighton Valley Road
PROPERTY SIZE:
41.34 ha (102.15 acres)
SERVICING:
On-site well and septic sewage disposal
A.L.R.
38.0 ha in ALR
SOIL CLASSIFICATION:
Class 5 within ALR, Class 7 out of ALR
ZONING:
Non Urban (N.U)
O.C.P. DESIGNATION:
Agricultural / Non Urban / Major Road / Riparian DP Area
PROPOSAL:
Subdivision within the ALR to create 1 lot plus a remainder lot
PLANNING DEPARTMENT RECOMMENDATION:
That the application of Reg and Lynne Smith under Sections 17(3) and 21(2) of the Agricultural
Land Commission Act to include land in the Agricultural Land Reserve and to subdivide the
property legally described as the SE 1/4 of Section 14, Township 41, ODYD, Except Plan 28906
and located at 1092 Creighton Valley Road, Electoral Area “D” not be authorized for submission
to the Agricultural Land Commission.
BACKGROUND:
This report relates to an application to subdivide, within the Agricultural Land Reserve (ALR), a
41.34 ha property located at 1092 Creighton Valley Road. The proposed subdivision would
create one new 12 ha lot and a 29.34 ha remainder lot. In addition, the applicants propose to
include approximately 3.8 ha of land within the ALR. As the property is located within the ALR,
approval of the subject application must be obtained from the Agricultural Land Commission.
Page 42 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page 2
Site Context and the Proposal
The subject property is located on the south side of Creighton Valley Road. Creighton Creek
flows east to west through the central portion of the property along the base of a treed
mountainside which rises to the south. Between Creighton Creek and Creighton Valley Road,
the property is developed with a house and farm buildings and consists of pastures, hayfields,
treed bluffs, and a swampy area near the creek at the northwest corner of the property.
The subject property is zoned Non-Urban (N.U) and is designated Agricultural and Non-Urban in
the Electoral Areas “D” and “E” Official Community Plan. The majority of the property is within
the ALR with the exception of a +3.75 ha area at the southeast corner of the property and a
+0.3 ha area fronting on Creighton Valley Road. The non-ALR portion in the southeast corner is
steep and heavily treed while the smaller non-ALR area fronting on the road is generally flat,
primarily open with a few trees, and similar in character to adjoining pasture land in the ALR.
The zoning, OCP designation and ALR status of adjacent properties are as follows:
 North – zoned Non-Urban (N.U), designated Non-Urban and Agricultural, partially in the ALR;
 Northeast – “Camels Hump Guest Ranch” zoned Recreation Commercial (C.5) and NonUrban (N.U), designated Commercial, Non-Urban, and Agricultural, partially in the ALR;
 East – zoned Non-Urban (N.U), designated Non-Urban and Agricultural, partially in the ALR;
 South – Crown Land zoned Large Holdings (L.H), designated Resource and Agricultural,
partially in the ALR;
 West – zoned Non-Urban (N.U), designated Agricultural, within the ALR.
The following ortho photo of the subject and surrounding properties was taken in 2007.
Page 43 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page 3
ALR Boundary Review
The Regional District carried out a review of the ALR boundaries in Electoral Areas “D” and “E”
in the late 1990s. As part of this process, involving extensive public consultation, the RDNO
developed a list and map of areas suggested for exclusion, inclusion, or for further study by a
soil scientist. As part of this review, the subject property was not identified for further study and
was not recommended for exclusion or inclusion.
Agricultural Capability of the Subject Property
The Canada Land Inventory agricultural capability classification system groups land into seven
classes according to the land’s potential and limitations for agricultural use depending on soil,
topography, and climate characteristics. As the class numbers increase from Class 1 to 7, the
range of potential crops decreases. Associated with each class is a subclass that identifies
limitations or special management practices needed to improve the soil. The classification
usually gives land two ratings: unimproved and improved. Unimproved ratings describe the land
in its native condition. Improved ratings indicate the land’s potential once management practices
have been implemented, such as irrigation, stone removal or drainage.
Class 1 soils have no significant limitation in use for crops. Class 2 soils have moderate
limitations that restrict the range of crops or require moderate conservation practices. Class 3
soils have moderately severe limitations that restrict the range of crops or require special
conservation practices. Class 4 soils have severe limitations that restrict the range of crops
and/or require special conservation practices. Class 5 soils have very severe limitations that
restrict their capability to producing perennial forage crops. Class 6 soils are capable only of
producing perennial forage crops and improvement practices are not feasible. Class 7 soils
have no capability for arable culture or permanent pasture.
With the exception of the non-ALR area in the southeast corner, the unimproved rating of the
subject property is Class 5 with limitations related to low moisture holding capacity and
stoniness. This area could potentially be improved to Class 4 with limitations related to
stoniness and topography. The unimproved rating of the non-ALR area within the southeast
corner of the property is Class 7 with limitations related to topography and shallowness to solid
bedrock. An improved rating is not provided for this area.
OFFICIAL COMMUNITY PLAN:
The Electoral Areas “D” and “E” Official Community Plan designates the land use of the ALR
portion of the subject property as Agricultural and the non-ALR portions as Non-Urban. The
areas within 30 metres of Creighton Creek and its tributaries are designated as a Riparian
Development Permit Area for protection of natural features, functions and conditions that
support natural processes. Creighton Valley Road is classified as a Major Road. The following
OCP Land Use Policies are relevant for this application:
Agricultural Land Policies
1) Agricultural lands are designated on OCP map Schedules B, B1 & B2 and are within the
ALR and the Agricultural Land Commission Act will take precedence;
Page 44 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page 4
2) Lands designated Agricultural and within the ALR are intended to be used for agricultural
purposes and associated uses as allowed by the ALC and the Regional District. All uses
and subdivision of ALR land shall be in accordance with the ALC Act, Regulations, Orders
and Policies of the Commission;
3) The minimum parcel size for Agricultural lands shall be 30.5 ha. Large parcel sizes and
setbacks are encouraged and supported through the Zoning Bylaw regulations to minimize
the potential for land use conflicts and to support long term agricultural use consistent with
Agricultural Land Commission Act objectives;
4) Support the Agricultural Land Commission in its efforts to protect and enhance farmland.
Where land is in the ALR, minimum parcel sizes shall apply only when the land is:
a) excluded from the ALR; or
b) approved for subdivision within the ALR pursuant to the Agricultural Land Commission
Act, regulations thereto, or orders of the Commission; or
c) exempted by the Agricultural Land Commission Act, regulations thereto, or orders of the
Commission;
5) The Land Reserve Boundaries underwent a comprehensive review through the 2001 OCP
process and the revised boundaries are reflected on Schedule B, B1 & B2. Having
successfully completed this review, the RDNO is unlikely to advance additional requests for
exclusions. If an exclusion application is advanced, the application will need to be supported
by a soil analysis conducted by a professional agrologist or a soil scientist, concluding that
the land is physically incapable of supporting agriculture as evaluated. Additionally it must
be demonstrated that there are no negative impacts on agriculture. This information is to be
provided at the expense of the landowner.
6) The rural character of Electoral Areas ‘D’ and ‘E’ shall be maintained to encourage the
establishment of the widest range of agricultural activities.
7) Encourage strategies that will see large agricultural land holdings retained and parcels
consolidated and operated as single agricultural operations rather than broken up as
individual land tenures with multiple ownership.
Rural Land Use Policies
1) Low density rural lands are those used for, or having potential for resource extraction and
that are not suitable for intensive development because of limitations including but not
limited to elevation, slope, water, accessibility, distance to community services, disruption of
existing resource or agricultural uses, or interference with watershed conservation and are
designated as Large Holdings (L.H) and Non-Urban (N.U).
2) The minimum parcel size for low density rural use shall be appropriate to the use, but in no
case shall the minimum parcel size be less than that of the Non-Urban zone (7.2 ha).
Development Permit Areas
A 30 m wide strip measured from the high water mark on either side of the Creighton Creek and
its tributaries are identified as being within a Riparian Development Permit Area for protection of
natural features, functions and conditions that support natural processes.
Transportation Policies
Transportation policies relevant to this application state that Major Roads shall have a minimum
width of 25 m.
Page 45 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page 5
ZONING BYLAW:
The subject property is zoned Non-Urban (N.U) in Regional District of North Okanagan Zoning
Bylaw No. 1888, 2003. The minimum lot size standard of the N.U zone is 7.2 ha. Uses
permitted in the N.U zone include single and two family dwellings, manufactured homes,
ancillary single family dwellings, accessory buildings and structures, accessory farm sales, bed
and breakfast uses, boarding house uses, community care facilities, fruit and produce pickers’
cabins and work force housing units, home occupations, intensive and limited agricultural uses,
packing houses, public parks and playgrounds, rapid infiltration and spray irrigation of treated
effluent, resource uses, veterinary clinics, wineries and cideries.
The number of dwellings allowed per lot in the N.U zone may not exceed:
1) one single family dwelling or one two family dwelling or one manufactured home; and
2) for lands that are located within the ALR, additional single family dwellings shall not be
permitted unless the owner has first submitted an application to the ALC; and
3) one ancillary single family dwelling on land in and out of the ALR.
PLANNING ANALYSIS:
The Planning Department recommends that this application for subdivision within the ALR not
be authorized for submission to the Agricultural Land Commission as it does not comply with the
Agricultural Policies of the Electoral Areas “D” and “E” Official Community Plan which supports
the agricultural use of lands in the ALR, and the retention of large parcels in the ALR.
The applicants have noted that approximately 10 ha of the 12 ha parcel proposed to be created
by subdivision are mountainous and not farmable. The southeast portion of the subject property,
including the area proposed for ALR inclusion, is described on the applicant’s site plan as “very
steep” and is rated in the Canada Land Inventory as Class 7, which is considered to have no
capability for crops or permanent pasture.
In an improved condition, the ALR portion of the property and the non-ALR portion fronting the
south side of Creighton Valley Road are rated as having severe limitations that restrict the range
of crops and/or require special conservation practices. In an unimproved state, these lands
would have very severe limitations that restrict their capability to producing perennial forage
crops. Reducing the size of the property through subdivision would further limit the farming
options available to the property. The OCP supports the retention of large parcels in the ALR in
order to support their long term agricultural use.
The proposal to include approximately +3.75 ha of steep, non-arable land into the ALR would
have little or no value to agriculture. For this reason, the Planning Department does not
recommend support for inclusion of the southeast corner into the ALR. The proposal to include
the +0.3 ha portion of non-ALR land into the ALR is more reasonable as the agricultural
capability rating and current use of this non-ALR area is the same as the contiguous ALR
portion however there would be negligible benefit to agriculture given the small size and
limitations of the area.
During the 1999 ALR boundary review, no changes to the ALR boundary in proximity to the
subject property were recommended by RDNO nor approved by the ALC.
Page 46 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page 6
Approval of the request to subdivide within the ALR could set a precedent that may lead
property owners to believe that agricultural parcels in the surrounding area can be subdivided.
This in turn could lead to additional requests for subdivision within the ALR. The creation of
smaller parcels in agricultural areas can also affect land values in the area by giving the
impression that farm land can be used for non-agricultural development. This may result in
artificial inflation of the value of agricultural land making it more difficult for farmers to purchase.
SUMMARY:
The subject application proposes to subdivide the property located at 1092 Creighton Valley
Road pursuant to Section 21(2) of the Agricultural Land Commission Act. The application also
proposes to include approximately 3.8 ha of land into the ALR. The applicant is proposing to
subdivide the subject property to create one new 12 ha lot and one remainder 29 ha lot. The
Planning Department recommends that the application not be authorized for submission to the
Agricultural Land Commission as the size and soil characteristics of the ALR portion of the
property allow it to be used for limited agricultural purposes and subdividing it would not be
consistent the Agricultural Policies of the Electoral Areas “D” and “E” Official Community Plan as
doing so would limit the long term agricultural use of the property
REFERRALS:
The application was referred for comments to the following:
1. Electoral Area “D” Director
2. Electoral Area “D” Advisory Planning Commission
3. Electoral Area Advisory Committee
4. Regional Agricultural Advisory Committee
The Committee reviewed the application at their meeting on October 17, 2012 and
provided the following comments:
 No benefit for agriculture and no reasons given to help support the application;
 Breaking up a large field limits ability to farm (hay) a property;
 Proposal would not be positive for agriculture; and
 Subdivision would make farming difficult and diminish the farming potential of the
subject property.
5. Building Inspection Department
There are no records of Building Permit issuances for residences on the property. There
is a cluster of buildings shown on the site plan for which the buildings do not have
designated uses.
[As follow-up to the referral response from the Building Inspector, staff contacted the
applicant to request a site plan identifying all buildings on the property. A site plan was
subsequently submitted which indicates there is one house on the property.]
6. Ministry of Transportation and Infrastructure
The Ministry of Transportation and Infrastructure (MoTI) has no objections to the
proposed subdivision layout. If the applicants move forward with their subdivision, an
application will be required to MoTI and will be subject to all the applicable legislation.
Page 47 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
Agricultural Land Commission Application
13-0326-D-ALR (Reg & Lynne Smith)
Page7
7. Integrated Land Management Bureau
8. Ministry of Agriculture
9. Ministry of Environment I Ministry of Natural Resource Operations
Submitted by:
·~~Marnie Skobalski, MCIP, RPP
Planner
Approved For Inclusion:
Endorsed by:
Rob Smailes, MCIP
General Manager, Planning and Building
Page 48 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Regional Agricultural Advisory Committee
Held on
Thursday, October 17, 2013
Agricultural Land Commission Application
SMITH, R. & L. [File No. 13-0326-D-ALR]
Discussion ensued regarding the following:
 Reasons for the application;
 Soil capabilities for the non-ALR portion of the subject property;
 Issues/difficulties with farming in the Creighton Valley Road area;
 Issues/difficulties to farm a smaller parcel; and
 Irrigation, size and topography of the subject property;
Comments:
 No benefit for agriculture and no reasons given to help support the subdivision;
 Breaking up a large field limits ability to farm (hay) a property;
 Proposal would not be positive for agriculture; and
 Subdivision would make farming difficult and diminish the farming potential of the
subject property.
Page 49 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.2
ELECTORAL AREA "D"
AGRICULTURAL LAND COMMISSION APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
13-0326-D-ALR
Reg & Lynne Smith
1092 Creighton Valley Road
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Page 50 of 106
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BOARD of DIRECTORS - REGULAR AGENDA
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BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3046.01.04
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
December 12, 2014
SUBJECT:
OBWB 2015 Water Conservation and Quality Improvement Grants
RECOMMENDATION:
That it be recommended to the Board of Directors that the application to the Okanagan Basin Water
Board 2015 Water Conservation and Quality Improvement Grant, for the Land Use and Water Quality
Assessment of Swan Lake (Phase II) be endorsed for submission; and further
That it be recommended to the Board of Directors that the application to the Okanagan Basin Water
Board 2015 Water Conservation and Quality Improvement Grant, for the Water Quality Monitoring
Cosens Bay, Year Two be endorsed for submission.
DISCUSSION:
The Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality Improvement Grant
Program is now open for grant applications. In 2015 the OBWB has $300,000.00 available for
distribution throughout the Okanagan with 18.95% or $56,850.00, available for projects in the North
Okanagan. Applications are open to municipalities, regional districts, irrigation/improvement districts
(must be water suppliers and recognized under the Local Government Act and Community Charter)
and non-profit community organizations.
Regional District of North Okanagan (RDNO) staff have identified five projects eligible for funding from
the 2015 Water Conservation and Quality Improvement Grant program with a combined grant request
of $55,000, three are Greater Vernon Water projects and two are Electoral Area projects including the
Land Use and Water Quality Assessment of Swan Lake (Phase II) and Water Quality Monitoring
Cosens Bay, Year Two. These five projects account for 97% of the funding available for the North
Okanagan.
The OBWB grant application requires a resolution endorsing each project from the local government
or regional district. This report outlines the five projects for which the RDNO is seeking funding
support from the OBWB and the projects are discussed in order of priority determined by staff. The
recommendations included in this report pertain to the Electoral Area projects only while the three
Greater Vernon projects will be discussed at the Greater Vernon Advisory Committee before
proceeding concurrently to the Board of Directors.
Project #1 (Greater Vernon) Swan Lake Flood Mapping Project $15,000 – The RDNO is
coordinating efforts to better manage the weir structure that regulates the water level of Swan Lake.
The water level of Swan Lake is set to support conservation of valued wildlife habitat, provide flows to
Page 53 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.3
OBWB 2015 Water Conservation and Quality Improvement Grants
Report to Electoral Area Advisory Committee – December 12, 2014
Page 2
BX and Vernon Creek during low flows and provide flood mitigation during high flow times (i.e.
freshet). The proposed project involves floodplain mapping to provide an improved understanding of
flood flows, facilitating better planning and flood management. In terms of habitat conservation, the
weir helps to support one of the largest urban Great Blue Heron rookeries in western Canada.
This weir structure has been compromised and the provincial ministry responsible for dam safety has
requested that a breach analysis be completed. The main water licences holders on Swan Lake are
the City of Vernon, Ministry of Forest, Lands, and Natural Resources, and the Regional District of
North Okanagan. These partners feel that the breach analysis presents an opportunity to also
complete floodplain mapping. Improved management of the Swan Lake weir is critical for mitigating
flooding, particularly as flooding is more likely when this weir is operated at the same time as the
Kalamalka Lake weir. Funding this project would support the OBWB’s goals for improved flood
management in the Okanagan Basin.
Project #2 (Electoral Area) Land Use and Water Quality Assessment of Swan Lake (Phase II)
$15,000.00 – The objective of this project is to determine what influence, if any, adjoining land uses,
existing sewerage disposal systems and storm water are having on water quality in Swan Lake.
Historical monitoring on Swan Lake is very limited. The BC Ministry of Environment has not
undertaken any previous monitoring however, a volunteer with the BC Lake Stewardship Society did
carry out a Level 1 monitoring and assessment program between 2009 and 2011. This program
included water temperature and water clarity and from this work Swan Lake was determined to be
mesotrophic. (Mesotrophic lakes have an intermediate level of productivity. These lakes are
commonly clear water lakes and ponds with beds of submerged aquatic plants and medium levels of
nutrients).
Swan Lake is one of the most important wetland habitats in the south central interior of BC and is
recognized for its value to staging and breeding waterfowl. It is on a major provincial migratory
corridor and is an important resting and feeding stop for migratory birds as well as providing essential
nesting habitat.
There is no sewage system serving the lands around the lake and existing sewerage disposal
systems include individual septic systems and holding tanks. Various historical developments exist
near the lake and there is concern regarding the impact of land use activities on water quality.
Western Water Associates have been contracted to conduct the Land Use and Water Quality
Assessment of Swan Lake and have designed a monitoring program to assess land use as it relates
to potential water quality degradation in Swan Lake by quantifiably apportioning the mass flux of
nutrients entering the lake from the various land uses surrounding the Lake. The project has two
phases:
Phase I (Nov 2014 – April 2015):


Land Use Inventory and Conceptual Model of Lake Water Flow (water balance).
Water Quality Sampling - Reconnaissance and initial “Shotgun” sampling event.
Phase II (May 2015 – Dec 2015):


Water Quality Sampling – Routine Sampling
Data Analysis and Reporting
The Board of Directors has previously passed a resolution to fund this project (Phase I and Phase II)
from the Community Works Fund for a total amount of $31,148.00 and Phase I of the project has
Page 54 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.3
OBWB 2015 Water Conservation and Quality Improvement Grants
Report to Electoral Area Advisory Committee – December 12, 2014
Page 3
already begun. The application to the OBWB 2015 Water Conservation and Quality Improvement
Grant Program will be for Phase II of the project and if successful will off-set approximately 50% of the
overall costs of the project.
Project #3 (Greater Vernon) One-on-One Wetland and Riparian Zone Education Program $12,000 –
The aim of this project is to engage private landowners adjacent to wetland/riparian areas in water
stewardship. The 2015 program would focus on door-to-door surveys and information sharing with
residents/property owners along wetland and riparian areas. By using a survey format, staff would be
able to engage in a conversation about how the person uses the land and water on and around their
property. This would then give staff the opportunity to offer suggestions for alternative practices that
support wetland/riparian health for the benefit of water quality, flood management, and ecosystem
resilience. The program would draw on the current OBWB program focus on wetlands and would
seek to develop the survey and education materials based on input from the Okanagan Wetland
Strategy being developed.
Past programs have shown that in-person or one-on-one engagement, or word-of-mouth information
sharing, is an effective tool for encouraging residents to adopt environmentally-friendly behaviours. In
2014, the RDNO operated a successful program funded in part by the OBWB to inform boat launch
users of the threat of invasive mussels (as part of the OBWB “Don’t Move a Mussel” campaign). By
being present where the activity of interest was occurring (boating), staff were able to engage people
on a one-on-one basis about the topic of invasive species. Over 1000 contacts were made during the
summer 2014 season and many positive public comments were received. For example, people
valued the chance to ask questions, to learn about the issue in depth, and to learn of the “Speak Out”
website so they could take action to help prevent the spread of invasive species.
For 2015, two summer staff will be hired to complete wetland/riparian zone outreach as part of a
larger sustainability engagement program involving RDNO Solid Waste and Parks and Culture
Departments which are also financially supporting these staff. In addition to the door-to-door
engagement approach, the summer staff will also participate in youth presentations, Farmers'
Markets, community events, and public demonstrations where they will deliver educational material on
wetlands as well as other water sustainability topics including the Make Water Work and Don’t Move a
Mussel campaigns. This project promotes education in order to empower the general public to make
informed decisions about water sustainability.
Project #4 (Greater Vernon) Rain Drop Analysis Project $3,000 – This would be a mapping exercise
that supports the District of Coldstream drainage plan in the municipal hall (town) area of Coldstream.
The area is rural (small holdings) where aging infrastructure and drainage capture areas are not
always clear. A table top mapping exercise with some ground-truthing would clarify where surface
water flows, especially in times of snow melt and rain events. Specific storm drains were identified in
the Sensitive Habitat Inventory Mapping (SHIM) for Coldstream Creek as pollutant sources affecting
the creek. The proposed rain drop analysis will clarify where the capture areas are for those storm
sewers and can eventually guide efforts to reduce pollutant loadings into Coldstream Creek, the
source of approximately 80% of inflows into Kalamalka Lake which is a major drinking water source
for Greater Vernon. This work will support a recommendation within the Kalamalka Lake / Coldstream
Creek Watershed Response Plan endorsed by the RDNO and District of Coldstream.
Project #5 (Electoral Area) Water Quality Monitoring Cosens Bay, Year Two $10,000.00 – The
proposed study, involves Year Two of a water quality sampling program in Cosens Bay to determine if
there is any influence or impact from septic systems in this area. There is a mixture of modern homes
and older cottages stretching along three kilometers of shoreline in Cosens Bay. Approximately 100
lots are perched along the shoreline with soils of variable drainage, steepness and permeability. The
Page 55 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.3
OBWB 2015 Water Conservation and Quality Improvement Grants
Report to Electoral Area Advisory Committee – December 12, 2014
Page 4
proposed sampling would contrast water quality and periphyton growth in the fall to that of the
summer months of 2014 with 2015 to see if the seasonal peak in septic system use causes any
detectable impacts on water quality in Cosens Bay.
FINANCIAL/BUDGETARY CONSIDERATIONS:
The RDNO will be applying for five OBWB grants, seeking a total of $55,000. Depending on total
requested funds within the North Okanagan, RDNO will request that projects are funded in the
following order of preference. The funds will be split among the projects as follows:
1.
2.
3.
4.
5.
Swan Lake Flood Mapping Project .................................................................. $15,000
Land Use and Water Quality Assessment of Swan Lake (Phase II) ................ $15,000
One-on-One Wetland and Riparian Zone Education Program......................... $12,000
Rain Drop Analysis Project ................................................................................ $3,000
Water Quality Monitoring Cosens Bay, Year Two ............................................ $10,000
If OBWB funding is not awarded, we will need to seek other funding opportunities or scale back the
proposed projects.

Swan Lake Flood Mapping Project is a concurrent project planned to coincide with the
breach analysis required by the provincial dam safety authority. If the flood mapping work is
not funded, the breach analysis would still go ahead as it is required but it will be more
challenging to support the partnership without grant funds.

If the Land Use and Water Quality Assessment of Swan Lake (Phase II) is not supported
by an OBWB grant, the work will be able to continue via Community Works Fund support.
However, this will preclude other projects from accessing the Community Works Funds
diverted to this project.

The One-on-One Wetland and Riparian Zone Education Program is currently seeking
additional funding through the Canada Summer Jobs Program. Without funding from an
external source, this program may have to be scaled back to one student, making participation
in events challenging and limiting the reach of the survey.

The Rain Drop Analysis Project would be delayed if grant funds are not made available,
preventing timely action to address pollution loading into Coldstream Creek.

If Year Two of the Water Quality Monitoring Program Cosens Bay is not supported by an
OBWB grant, the work could potentially be funded through the Community Works Fund.
PERSONNEL IMPLICATIONS:
The two proposed Electoral Area projects will be undertaken by contractors and project managed by
RDNO staff. As in 2014, the Cosens Bay sampling program can be incorporated into the on-going
Kalamalka Lake Sampling Program supported by Greater Vernon Water (RDNO), District of Lake
Country and District of Coldstream.
In conclusion, a resolution of endorsement from the Board of Directors is required as part of each of
the application packages for the OBWB 2015 Water Conservation and Quality Improvement Grant
Program.
Page 56 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.3
OBWB 2015 Water Conservation and Quality Improvement Grants
Report to Electoral Area Advisory Committee - December 12, 2014
Page 5
Submitted by:
Anna Page
Sustainability Coordinator
---
Endorsed by:
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 57 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.4
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5780.11.Grants.OBWB.2015
TO:
Greater Vernon Advisory Committee
FROM:
Engineering/ Planning and Building Departments
DATE:
December 17, 2014
SUBJECT:
OBWB 2015 Water Conservation and Quality Improvement Grants
RECOMMENDATION:
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the Swan Lake Flood Mapping Project be endorsed.
RECOMMENDATION:
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the One-on-One Wetland and Riparian Zone Education Program
be endorsed.
RECOMMENDATION:
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the Rain Drop Analysis Project be endorsed.
DISCUSSION:
The Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality Improvement
Grant Program is now open for grant applications. In 2015, the OBWB has $300,000.00
available for distribution throughout the Okanagan with 18.95% or $56,850.00, available for
projects in the North Okanagan. Applications are open to municipalities, regional districts,
irrigation/improvement districts (must be water suppliers and recognized under the Local
Government Act and Community Charter) and non-profit community organizations.
Regional District of North Okanagan (RDNO) staff have identified five projects, of which three
are in the Greater Vernon area and two are Electoral Area projects, eligible for funding from the
2015 Water Conservation and Quality Improvement Grant program with a combined grant
request of $55,000. These projects account for 97% of the funding available for the North
Okanagan. The OBWB grant application requires a resolution endorsing each project from the
local government or regional district. This report outlines the five projects for which the RDNO is
seeking funding support from the OBWB and the projects are discussed in order of priority
Page 58 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.4
determined by staff. The recommendations included in this report pertain to the Greater Vernon
projects while the two Electoral Area projects will be discussed at the Electoral Area Advisory
Committee before proceeding concurrently to the Board.
1. Swan Lake Flood Mapping Project $15,000 – The RDNO is coordinating efforts to better
manage the weir structure that regulates the water level of Swan Lake. The water level of
Swan Lake is set to support conservation of valued wildlife habitat, provide flows to BX and
Vernon Creek during low flows and provide flood mitigation during high flow times (i.e.
freshet). The proposed project involves floodplain mapping to provide an improved
understanding of flood flows, facilitating better planning and flood management. In terms of
habitat conservation, the weir helps to support one of the largest urban Great Blue Heron
rookeries in western Canada.
This weir structure has been compromised and the provincial ministry responsible for dam
safety has requested that a breach analysis be completed. The main water licences holders
on Swan Lake are the City of Vernon, Ministry of Forest, Lands, and Natural Resources, and
the Regional District of North Okanagan. These partners feel that the breach analysis
presents an opportunity to also complete floodplain mapping. Improved management of the
Swan Lake weir is critical for mitigating flooding, particularly as flooding is more likely when
this weir is operated at the same time as the Kalamalka Lake weir. Funding this project
would support the OBWB’s goals for improved flood management in the Okanagan Basin.
2. Land Use and Water Quality Assessment of Swan Lake (Phase II) $15,000.00 - The
objective of this project is to determine what influence, if any, adjoining land uses, existing
sewerage disposal systems and storm water are having on water quality in Swan Lake.
Historical monitoring on Swan Lake is very limited. The BC Ministry of Environment has not
undertaken any previous monitoring; however, a volunteer with the BC Lake Stewardship
Society did carry out a Level 1 monitoring and assessment program between 2009 and
2011. This program included water temperature and water clarity and from this work Swan
Lake was determined to be mesotrophic.
Swan Lake is one of the most important wetland habitats in the south central interior of BC
and is recognized for its value to staging and breeding waterfowl. It is on a major provincial
migratory corridor and is an important resting and feeding stop for migratory birds as well as
providing essential nesting habitat.
There is no sewage system serving the lands around the lake and existing sewerage
disposal systems include individual septic systems and holding tanks. Various historical
developments exist near the lake and there is concern regarding the impact of land use
activities on water quality.
Western Water Associates have been contracted to conduct the Land Use and Water
Quality Assessment of Swan Lake and have designed a monitoring program to assess land
use as it relates to potential water quality degradation in Swan Lake by quantifiably
apportioning the mass flux of nutrients entering the lake from the various land uses
surrounding the Lake. The project has two phases:
Phase I (Nov 2014 – April 2015):
•
•
Land Use Inventory and Conceptual Model of Lake Water Flow (water balance).
Water Quality Sampling - Reconnaissance and initial “Shotgun” sampling event.
Page 59 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.4
Phase II (May 2015 – Dec 2015):
•
•
Water Quality Sampling – Routine Sampling
Data Analysis and Reporting
The Board of Directors has previously passed a resolution to fund this project (Phase I and
Phase II) from the Community Works Fund for a total amount of $31,148.00 and Phase I of
the project has already begun. The application to the OBWB 2015 Water Conservation and
Quality Improvement Grant Program will be for Phase II of the project and if successful will
off-set approximately 50% of the overall costs of the project.
3. One-on-One Wetland and Riparian Zone Education Program $12,000 – The aim of this
project is to engage private landowners adjacent to wetland/riparian areas in water
stewardship. The 2015 program would focus on door-to-door surveys and information
sharing with residents/property owners along wetland and riparian areas. By using a survey
format, staff would be able to engage in a conversation about how the person uses the land
and water on and around their property. This would then give staff the opportunity to offer
suggestions for alternative practices that support wetland/riparian health for the benefit of
water quality, flood management, and ecosystem resilience. The program would draw on
the current OBWB program focus on wetlands and would seek to develop the survey and
education materials based on input from the Okanagan Wetland Strategy being developed.
Past programs have shown that in-person or one-on-one engagement, or word-of-mouth
information sharing, is an effective tool for encouraging residents to adopt environmentallyfriendly behaviours. In 2014, the RDNO operated a successful program funded in part by
the OBWB to inform boat launch users of the threat of invasive mussels (as part of the
OBWB “Don’t Move a Mussel” campaign). By being present where the activity of interest
was occurring (boating), staff were able to engage people on a one-on-one basis about the
topic of invasive species. Over 1000 contacts were made during the 2014 summer season
and many positive public comments were received. For example, people valued the chance
to ask questions, to learn about the issue in depth, and to learn of the “Speak Out” website
so they could take action to help prevent the spread of invasive species.
For 2015, two summer staff will be hired to complete wetland/riparian zone outreach as part
of a larger sustainability engagement program involving RDNO Solid Waste and Parks,
Recreation and Culture Departments which are also financially supporting these staff. In
addition to the door-to-door engagement approach, the summer staff will also participate in
youth presentations, Farmers' Markets, community events, and public demonstrations where
they will deliver educational material on wetlands as well as other water sustainability topics
including the Make Water Work and Don’t Move a Mussel campaigns. This project
promotes education in order to empower the general public to make informed decisions
about water sustainability.
4. Rain Drop Analysis Project $3,000 - This would be a mapping exercise that supports the
District of Coldstream drainage plan in the municipal hall (town) area of Coldstream. The
area is rural (small holdings) where aging infrastructure and drainage capture areas are not
always clear. A table top mapping exercise with some ground-truthing would clarify where
surface water flows, especially in times of snow melt and rain events. Specific storm drains
were identified in the Sensitive Habitat Inventory Mapping (SHIM) for Coldstream Creek as
pollutant sources affecting the creek. The proposed rain drop analysis will clarify where the
capture areas are for those storm sewers and can eventually guide efforts to reduce
pollutant loadings into Coldstream Creek, the source of approximately 80% of inflows into
Page 60 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.4
Kalamalka Lake which is a major drinking water source for Greater Vernon. This work will
support a recommendation within the Kalamalka Lake / Coldstream Creek Watershed
Response Plan endorsed by the RDNO and District of Coldstream.
5. Water Quality Monitoring Cosens Bay, Year Two $10,000.00 - The proposed study,
involves Year Two of a water quality sampling program in Cosens Bay to determine if there
is any influence or impact from septic systems in this area. There is a mixture of modern
homes and older cottages stretching along three kilometres of shoreline in Cosens Bay.
Approximately 100 lots are perched along the shoreline with soils of variable drainage and
rockiness. The proposed sampling would contrast water quality and periphyton growth in
the fall to that of the summer months of 2014 with 2015 to see if the seasonal peak in septic
system use causes any detectable impacts on water quality in Cosens Bay.
FINANCIAL / BUDGETARY CONSIDERATIONS:
The RDNO will be applying for five OBWB grants, seeking a total of $55,000. Depending on
total requested funds within the North Okanagan, RDNO will request that projects are funded in
the following order of preference. The funds will be split among the projects as follows:
1.
2.
3.
4.
5.
Swan Lake Flood Mapping Project...................................................................$15,000
Land Use and Water Quality Assessment of Swan Lake (Phase II)...............$15,000
One-on-One Wetland and Riparian Zone Education Program........................$12,000
Rain Drop Analysis Project..……………………………………………………...$3,000
Water Quality Monitoring Cosens Bay, Year Two.........………………………$10,000
If OBWB funding is not awarded, we will be required to seek other funding opportunities or scale
back the proposed projects.
• Swan Lake Flood Mapping Project is a concurrent project planned to coincide with the
breach analysis required by the provincial dam safety authority. If the flood mapping
work is not funded, the breach analysis would still go ahead as it is required but it will be
more challenging to support the partnership without grant funds.
• If the Land Use and Water Quality Assessment of Swan Lake (Phase II) is not
supported by an OBWB grant, the work will be able to continue via Community Works
Fund support. However, this will preclude other projects from accessing the Community
Works Funds diverted to this project.
• The One-on-One Wetland and Riparian Zone Education Program is currently
seeking additional funding through the Canada Summer Jobs Program. Without funding
from an external source, this program may have to be scaled back to one student,
making participation in events challenging and limiting the reach of the survey.
• The Rain Drop Analysis Project would be delayed if grant funds are not made
available, preventing timely action to address pollution loading into Coldstream Creek.
• If Year Two of the Water Quality Monitoring Program Cosens Bay is not supported
by an OBWB grant, the work could potentially be funded through the Community Works
Fund.
PERSONNEL IMPLICATIONS:
The five proposed projects will be led by RDNO staff as project managers. This work has been
planned as part of existing programs. The Swan Lake Flood Mapping and Land Use and Water
Quality Assessment of Swan Lake will be carried out primarily by contractors. The two summer
staff involved in the One-on-One Wetland and Riparian Zone Education Program would be
Page 61 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.4
-5-
Report to Greater Vernon Advisory Committee
Subject: OBWB 2015 Water Conservation and Quality Improvement Grant Program
housed at the RDNO Aberdeen office and hired on short-term contracts. The Rain Drop
Analysis Project will require contract work and in-kind support from the District of Goldstream
due to the nature of this project. The Year Two of Water Quality Monitoring in Cosens Bay
would also require contract work. This sampling program can be incorporated into the on-going
Kalamalka Lake Sampling Program supported by Greater Vernon Water (RDNO), District of
Lake Country and District of Goldstream.
In conclusion, a resolution of endorsement from the Board of Directors is required as part of
each of the application packages for the OBWB 2015 Water Conservation and Quality
Improvement Grant Program.
Jenihler Miles, MEDes
Water Sustainability Coordinator
Reviewed and Endorsed by:
Stephe Banmen
General Manager, Engineering
Gener : :nager, Finance
Page 62 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.5
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3046.01.04
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
December 11, 2014
Electoral Area "F" Official Community Plan Review-Steering
Committee Endorsement
SUBJECT:
RECOMMENDATION:
That it be recommended to the Board of Directors that the Electoral Area “F” OCP Review Steering
Committee Membership be endorsed, as presented in the report from the Planning Department, dated
December 11, 2014.
DISCUSSION:
The current Electoral Area “F” Official Community Plan (OCP) was adopted in 2005. On August 20,
2014 the Board of Directors endorsed the Terms of Reference for the review and update of the
Electoral Area “F” Official Community Plan. Funding for the review in the amount of $77,600.00 from
the Community Works Fund was confirmed at the September 17, 2014 regular meeting of the Board.
In October of 2014 a Public Participation Strategy was developed for the Electoral Area “F” Official
Community Plan review and provided to the Electoral Area Advisory Committee for information at the
November 6, 2014 regular meeting. Within the Public Participation Strategy it is noted that a Steering
Committee will be formed from members of the Electoral Area “F” Advisory Planning Commission and
other key community members to oversee the review process, identify community issues, provide
input on policy development and assist with community engagement. The committee, which is
intended to represent a variety of community viewpoints, will provide ongoing advice and feedback to
ensure public engagement and strategies are effectively carried out, and that the results obtained
from the engagement are properly integrated into the plan.
RDNO staff requested that the existing Advisory Planning Commission members contact and identify
other community members who may be interested in sitting on the Steering Committee. There were a
number of names brought forward and individuals who were interested in participating, with a high
level of interest from community members in Kingfisher. On November 17, 2014 an information
meeting was held to introduce the Planning Process to the Advisory Planning Commission members
as well as community members who were interested in being on the Steering Committee.
After the November 17, 2014 information meeting a number of individuals whose names had been
brought forward have indicated that due to other commitments they are not able to participate.
However, there are still some communities with a number of interested representatives. In order to
create a Steering Committee which provides for a balance in discussion of community issues it has
been determined that two representatives from each community area is preferred. As per the process
for appointing Advisory Planning Commission members the final composition of the Area “F” Official
Community Plan Steering Committee is based upon the recommendation of the Electoral Area
Director. The Steering Committee appointments will carry through the duration of the planning
Page 63 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.5
Electoral Area "F" OCP Review- Steering Committee Endorsement
Report to Electoral Area Advisory Committee – December 11, 2014
Page 2
process and conclude upon adoption of the revised Electoral Area “F” Official Community Plan. A
complete list of Steering Committee Members is provided below.
Area “F” OCP Review Steering Committee – 2014-1015
APC MEMBERS
AREA
Dale Fennell
Ashton Creek
Keith Gray
Mabel Lake /
Kingfisher
Bob Honeyman
Grindrod-Enderby
Tilman Ernest Nahm
Springbend/
Grandview Bench
Robert Whitley
Mara
Bernard R. Moubray
Twin Lakes
Director Herman Halvorson
Grindrod
COMMUNITY
MEMBERS
AREA
Sandra Scott
Mabel Lake /
Kingfisher
Ernie Whitehead
Grandview Bench
Dick McKinney
Twin Lakes / Gardom
Lake
Todd Couch
Mara
SUMMARY:
The Electoral Area “F” Official Community Plan Review is underway. One of the tasks identified in
Phase I of the planning process is to establish a Steering Committee comprised of Area “F” Advisory
Planning Commission members and supplemented with additional community members to ensure
broad representation within Electoral Area “F”. In order to provide for a balance in discussion of
issues and areas of interest, the committee will be comprised of two representatives from each
community within Electoral Area “F”. The committee composition has now been solidified and is
ready to be endorsed by the Board.
Page 64 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.5
Electoral Area "F" OCP Review- Steering Committee Endorsement
Report to Electoral Area Advisory Committee- December 11, 2014
Page 3
Submitted by:
~~~:M~~~~~p~~R~P-{~--------Sustainability Coordinator
Endorsed by:
~pp
General Manager, Planning and Building
Page 65 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Electoral Area Advisory Committee
Held on
Thursday, January 8, 2015
Gunter Ellison Water Meter Upgrades
That as recommended by the Electoral Area Advisory Committee water meters serving the
Gunter Ellison Water System be upgraded to be compatible with the new City of Enderby water
meter reading and billing system that came into effect on January 1, 2015; and further,
That water meters serving the Gunter Ellison Water System be upgraded at an estimated cost of
$4,500.00, funded from the Community Works Fund (Electoral Area “F”).
Page 66 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5663.3
TO:
Electoral Area Advisory Committee
FROM:
Engineering Department
DATE:
December 15, 2014
SUBJECT:
Gunter Ellison Water Meter Upgrades
RECOMMENDATION:
That it be recommended to the Board of Directors that the water meters serving the Gunter
Ellison Water System be upgraded to be compatible with the new City of Enderby water meter
reading and billing system that comes into effect on January 1, 2015, and further
That it be recommended to the Board of Directors that the water meters serving the Gunter
Ellison Water System be upgraded at an estimated cost of $4,500.00 funded from the
Community Works Fund or reserves.
DISCUSSION:
At the December 11, 2014 Electoral Area Advisory Committee meeting, the committee
requested that staff discuss with the City of Enderby the options available for metering of the
Gunter Ellison Water Utility.
The City of Enderby has indicated that it is their preference that all the subject properties have
their water meters upgraded to the same standard and reading system as all other residential
customers for the following reasons:
• All residential properties pay the same rates, are each treated equally and their reading
and billing system is the same for all users,
• The Bylaw fee for a manual meter reading request of $25.00 is available for customers
who wish to refuse an radio frequency meter reading device due to health
considerations,
• The billing system will be automated and a manual read will add extra staff time and can
result in increased possibility in errors transposing meter reading numbers to the billing
system,
• The bulk water rate is only available to registered vendors that purchase bulk water and
truck the water to their customers for resale, and
• The agricultural rates are only applicable to properties classified as a "Farm" property by
BC Assessment and are located within City Limits.
In addition, the City has also indicated that they will consider adding these customers to their
billing system and bill them directly for water consumption. This will reduce the internal RDNO
cost to process the consumption billing based on City of Enderby rates and subsequent billing of
Page 67 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
REGIONAL DISTRICT OF NORTH OKANAGAN
Extract from the Minutes of a Meeting of the
Electoral Area Advisory Committee
Held on
Thursday, January 8, 2015
Gunter Ellison Water Meter Upgrades
That as recommended by the Electoral Area Advisory Committee water meters serving the
Gunter Ellison Water System be upgraded to be compatible with the new City of Enderby water
meter reading and billing system that came into effect on January 1, 2015; and further,
That water meters serving the Gunter Ellison Water System be upgraded at an estimated cost of
$4,500.00, funded from the Community Works Fund (Electoral Area “F”).
Page 68 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
-2-
Report to Electoral Area Advisory Committee
Subject: Gunter Ellison Water Meter Upgrades
the customers by the RDNO. In addition to the consumption billing, the RDNO would then also
be required to send annual billing for debt payments and infrastructural renewal. The anticipated
payback period for the meter reading system upgrade is less than 5 years.
We have arranged for RDNO staff to read the Gunter Ellison water meters on January 2, 2015
to coincide with the City of Enderby meter reading program. Th is will permit flexibility on which
direction we take for future water meter reading and billing.
FINANCIAL I BUDGETARY CONSIDERATIONS:
The Water System: Gunter Ellison Fund #958 could be utilized to fund the proposed
improvements at an estimated cost of $4,500.00. The reserve balance on December 31 , 2013
was $32,744.00. An alternate method of funding is to utilize the Community Works Funds in the
Electoral Area "F" (copy of the Community Works Fund Project Assessment - Tier 1 Under
$8,000 attached).
PERSONNEL IMPLICATIONS:
)
There are no personnel implications for this request.
Submitted by:
Submitted by:
~)t~
Dale McTag
, .Eng.
General Manager - Engineering
Approved For\lncl~slon :
. J .•
t\ l~(
Page 69 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
Community Works Fund Project Assessment- Tier 1
Under $8,000
Date: December 2014
Project #: 100
Recipient: RDNO
Project Cost: $4,500.00
Project Description:
The Gunter Ellison Water Utility consists of 11 properties that are connected to the City
of Enderby Water System (Note: Only 10 properties are serviced with water meters).
Over the past year, the City of Enderby has installed water meters and an updated meter
reading and billing system on all their users and have passed the necessary bylaws for
billing of customers based on a flat rate and a consumption component. Therefore, the
existing Gunter Ellison system needs to be upgraded so the water meters are
compatible with the Enderby system and the existing meter register replaced with a
compatible radio read register.
Project Eligibility
Yes
Eligible funding recipient?
Eligible costs?
./
./
Explanation
RDNO
Expenditures associated with acquiring a
tangible capital asset
If project is related to a building,
is the building primarily used for
public good?
Benefits of the ProjectYes
Benefit to local community
./
Explanation
Benefit to the property owners within the
Gunther Ellison Utility
Benefit to Electoral Area
Benefit to more than one
Electoral Area
Benefit to all Electoral Areas
Benefit to entire Regional
District
Page 70 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
Does the Project meet funding agreement categories?
Project Category
Yes
Public Transit- infrastructure that supports a shared passenger transport
system available for public use
Community Energy Systems - infrastructure that generates or increases the
efficient use of energy
Drinking Water- infrastructure that supports drinking water conservation,
collection, treatment and management systems
/
Wastewater - infrastructure that supports wastewater and storm water
collection, treatment and management systems.
Solid Waste - infrastructure that supports solid waste management systems
including the collection, diversion and disposal of recyclables, compostable
materials and garbage.
Capacity Building - investments related to strengthening the ability of local
governments to develop long-term planning practices
Local roads, bridges (roads, bridges and active transportation infrastructure
Sport Infrastructure- amate ur sport infrastructure
Recreational Infrastructure- recreational facilities and networks.
Cultural Infrastructure- infrastructure that supports arts, humanities and
heritage
Tourism Infrastructure- infrastructure that attract travelers for recreation,
leisure, business or other purposes.
Disaster Mitigation - infrastructure that reduces or eliminates long-term
impacts and risks associated with natural disasters.
Does the Project work towards achieving one of the three key national objectives?
Fund Priorities
Yes
Explanation
../
Upgrading the Gunther Ellison meters so that
they are aligned with the City of Enderby
Productivity and Economic
system allows the system to be administered
Growth
by the City, creating a more efficient and cost
effective means to meter and bill the
customers.
Clean Environment
../
Strong Cities and Communities
Page 71 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.6
Does the Project incorporate principles of Sustainability?
Principles of Sustainability
Yes
Explanation
../
Upgrading the Gunther Ellison meters so that
they are aligned with the City of Enderby
system allows the system to be administered
by the City, creating a more efficient and cost
effective means to meter and bill the
customers.
Yes
Explanation
Social
Environmental (e.g. energy
efficiency, water savings etc)
Economic
Other benefits of the Project
Project Benefits
Education value
Public Awareness (media
opportunities)
Leverage of additional
resources (funds, volunteer
time, in-kind contributions)
Distribution of Funds:
Area F
I
Approved for Funding:
/I
1\~~:
David Se~~ll \ \
Adm inistrcYtor \
Anna Page
Sustainabi lity Coordinator
Cc
Dee Danallanko
Page 72 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.8
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 0550.20.01 .5
TO:
Board of Directors
FROM:
Ashley Bevan, Executive Assistant
DATE:
January 6, 2015
SUBJECT:
Electoral Area "F" Advisory Planning Commission Reappointments
RECOMMENDATION:
That pursuant to Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002, the following
persons be reappointed to the Electoral Area "F" Advisory Planning Commission for a two year term
to expire on December 31, 2016:
Keith Gray;
Bob Honeyman; and
Robert Whitley.
•
•
•
DISCUSSION:
Director Halvorson has recommended that Keith Gray, Bob Honeyman and Robert Whitley be
reappointed to the Electoral Area "F" Advisory Planning Commission.
Section 8 of Advisory Planning Commission Bylaw No. 1748, 2002 requires that Advisory Planning
Commission Members be appointed by resolution of the Regional Board upon recommendation of the
Electoral Area Director.
Submitted by:
A~
Executive Assistant
Endorsed by:
·
-----:;?0
Approved for Inclusion :
/}
l~o
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
;Lid 1.1~. u~
Chief AdmiNistrative Officer
Page 73 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3045.12.03.10
TO:
Board of Directors
FROM:
Planning Department
DATE:
January 13, 2015
SUBJECT:
Regional Agricultural Advisory Committee Membership
RECOMMENDATION:
That three (3) Electoral Area Directors of the Board of Directors and three (3) Municipal Political
Representatives be selected for representation on the Regional Agricultural Advisory Committee.
DISCUSSION:
The current membership for the Regional Agricultural Advisory Committee (RAAC) expired on
December 31, 2014. The terms of reference for the Committee state:
3.2 The AAC consists of up to 21 voting members, including:
• a maximum of eight (8) agricultural producer representatives that reflect the agricultural
diversity of the North Okanagan;
• a maximum of one (1) representative from each municipal AAC (District of Coldstream and
Township of Spallumcheen);
• Three (3) Electoral Area Directors of the Board of Directors;
• Three (3) Municipal Political Representatives or Directors of the Board of Directors;
• a maximum of one (1) person representing agricultural fair boards or farmers’ market
associations;
• a maximum of one (1) person representing agricultural commodity processing, distribution
and/or retailing;
• a maximum of two (2) members-at-large appointed by the Board of Directors with priority given
to those who are knowledgeable about agriculture in its’ various forms; and,
• a maximum of one (1) person representing young farmers.
The Regional Agricultural Advisory Committee (RAAC) is a volunteer advisory committee that was
established under Section 795 of the Local Government Act as a select committee to assist the Board
of Directors in protecting, enhancing and promoting agriculture within the Regional District of North
Okanagan. The Committee’s role is to advise the Board of Directors on land use and economic
development initiatives with respect to agriculture, and other agricultural matters, such as the
Regional Agricultural Area Plan.
Below is the political membership for the Regional Agricultural Advisory Committee as of December
31, 2014:
Elected Official Representatives
• Bob Fleming, Electoral Area “B”
• Mike Macnabb (Chair), Electoral Area “C”
• Rick Fairbairn, Electoral Area “D”
Page 74 of 106
Regional Agricultural Advisory Committee Membership
Report to Board of Directors - January 13, 2015
•
•
•
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
Page 2
Eugene Foisy, Electoral Area "E"
Shirley Fowler, City of Armstrong
Rob Sawatzky, City of Vernon
Municipal Agricultural Advisory Committee Representatives
• Christine Fraser, Township of Spallumcheen
• Peter McClean, District of Goldstream
The RAAC Terms of References provides the provision, under Section 3.6, that all currently appointed
members are eligible for re-appointment for up to three consecutive terms and that all members shall
hold office until the later of December 31 51 of the year at the end of the member's term or until their
successors are appointed.
Due to two of the Elected Official Representatives having since retired from politics (Eugene Foisy
and Rob Sawatzky) and the municipal election held in November 2014, there is need for the Board of
Directors to select six (6) elected representatives (3 Electoral Area and 3 Municipal) for membership
on RAAC.
The City of Enderby and City of Vernon have both put forward names of representatives (Alt. Director
Brad Case for Enderby and Alt. Director Scott Anderson for Vernon) for consideration. It is the
discretion of the Board of Directors which municipalities are chosen to be represented at RAAC. Alt.
Director Christine Fraser has been chosen as the Township of Spallumcheen representative (one of
two municipal Agricultural Advisory Committee representatives).
There are also 13 other representatives on RAAC and discussion will occur at the next Regional
Agricultural Advisory Committee meeting, scheduled for January 22, 2015 regarding the current nonpolitical members and if they wish to be re-appointed for a two-year term . A report considering the
non-political membership will be forwarded to a future Board of Directors meeting.
SUMMARY:
Due to two of the Elected Official Representatives retiring from politics and the municipal election held
in November 2014, there is need for the Board of Directors to select three (3) Electoral Area Directors
of the Board of Directors and three (3) Municipal Political Representatives or Directors of the Board to
sit on the Regional Agricultural Advisory Committee. A report regarding the non-political membership
will be forwarded to the Board of Directors at a future meeting once a discussion considering
membership is held at the January RAAC meeting.
Submitted by:
Ashley Be\la
Executive Assistant
Endorsed by:
Approved fo'r lnclus on:
~
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 75 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
Regional Agricultural Advisory Committee
Amended Terms of Reference
1. Purpose:
The Agricultural Advisory Committee (‘AAC’) is a volunteer advisory committee that is being
established to assist the Board of Directors in protecting, enhancing and promoting agriculture
within the Regional District of North Okanagan (‘Regional District’). The Committee’s role is to
advise the Board of Directors on land use, economic development with respect to agriculture,
and other agricultural matters. The Agricultural Advisory Committee has been established by
the Board of Directors in accordance with these adopted Terms of Reference. Committee
members are bound by these Terms of Reference and the Committee recommendations are
non-binding and intended to be advisory in nature.
The provisions of the Regional District of North Okanagan Procedures Bylaw No. 2413, 2009
govern the proceedings of the AAC.
2. Mandate:
2.1
The AAC is established to, at the direction of the Board of Directors, engage in but not be
limited to any of the following possible roles:
(a) To review and provide recommendations to the Board of Directors on land use
applications, plans or policies that affect the ALR or agricultural operations;
(b) Advise and assist the Board of Directors on regional agricultural and food system
related issues;
(c) Review from an agricultural perspective, issues, plans and specific development
proposals;
(d) Liaison with local agricultural advisory committees, British Columbia Agriculture
Council, and the Ministry of Agriculture, and
(e) Promote public awareness and education on agricultural issues in the North
Okanagan;
(f) Provide recommendations to the Board of Directors on ways to preserve, protect and
support agriculture within the Regional District of North Okanagan; and,
(g) To act as the Steering Committee during the development of a Regional Agricultural
Area Plan, in the event this initiative is initiated by the Board of Directors.
2.2
The AAC consider the following when reviewing applications or agricultural related issues:
(a) the effect of the proposal on the agricultural potential of the subject property;
(b) the effect of the proposal on adjoining ALR properties and surrounding agricultural
operations;
(c) possible acceptable alternatives to the proposal, where deemed appropriate; and,
(d) the identification of issues relating to the protection of ALR lands specific to the
application.
2.3
The AAC may also:
(a) propose to the Board of Directors educational and public awareness programs related
to agriculture in the Regional District;
(b) recommend to the Board of Directors support for projects that promote or encourage
local agriculture; and
1
Page 76 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
(c) make recommendations on agricultural policies and advise the Board of Directors on
policy issues relating to agricultural land and appropriate land uses in agricultural
areas.
3. Establishment, Membership and Appointment
3.1
3.2
There is hereby established an Agricultural Advisory Committee (AAC), known as the
‘North Okanagan Regional Agricultural Advisory Committee’, in accordance with Section
795(1) of the Local Government Act and the Regional District of North Okanagan
Procedures Bylaw No. 2413, 2009. The AAC is formed to advise the Board of Directors
on agricultural issues. The AAC is an advisory committee established and appointed by
Board of Directors under Section 795(1) of the Local Government Act (select committee).
The AAC consists of up to 21 voting members, including:
a maximum of eight (8) agricultural producer representatives that reflect the
agricultural diversity of the North Okanagan;
 a maximum of one (1) representative from each municipal AAC (District of Coldstream
and Township of Spallumcheen);
 Three (3) Electoral Area Directors of the Board of Directors;
 Three (3) Municipal Political Representatives or Directors of the Board of Directors;
 a maximum of one (1) person representing agricultural fair boards or farmers’ market
associations;
 a maximum of one (1) person representing agricultural commodity processing,
distribution and/or retailing;
 a maximum of two (2) members-at-large appointed by the Board of Directors with
priority given to those who are knowledgeable about agriculture in its’ various forms;
and,
 a maximum of one (1) person representing young farmers.

3.3 The AAC may also consist of non-voting members including:
 a representative from the Ministry of Agriculture;
 a representative from the Provincial Agricultural Land Commission;
 planning staff from the Regional District of North Okanagan; and
 others, as necessary.
3.4
The selection of AAC members shall be in accordance with Regional District of North
Okanagan Procedures Bylaw No. 2413, 2009 and these members will require appointment
through resolution to this Committee. In nominating members to the AAC, regard shall be
given to achieving a diversity of members engaged in varied disciplines of the agricultural
industry and members with knowledge of agricultural and related rural issues. Availability
to attend meetings will also be considered. An elaboration of the selection criteria is
provided in Appendix 1 of the Terms of Reference. All residents of Regional District of
North Okanagan are eligible for membership.
3.5
After initial appointments, Board of Directors appointed members of the AAC shall be
appointed pursuant to Section 3.4 for a two year term, in the month of September to
commence their term of office on January 1st of the following year.
3.6
Subject to Section 3.8, all members shall hold office until the later of December 31st of the
year at the end of the member’s term or until their successors are appointed. Members
2
Page 77 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
shall be eligible for re-appointment to a maximum of three (3) successive terms, including
partial terms. Former AAC members can be re-apply for appointment after a minimum
one (1) year period following three (3) successive terms.
3.7
When the membership of the AAC falls below seven (7), any vacancy occurring in the
membership of the Committee shall be filled forthwith by the Board of Directors for the
unexpired term of vacancy. Any member appointed in mid-term shall be eligible upon
conclusion of the term for reappointment to a maximum of three (3) successive terms.
3.8
Board of Directors may, at any time, by a vote of two-thirds of its members, revoke the
appointment of a member of the AAC.
3.9
The Chairperson shall advise Board of Directors immediately in writing of any member
who has been absent from meetings of the AAC for three (3) consecutive meetings without
prior leave of absence having been granted by the AAC. Leaves of Absence greater than
three (3) consecutive meetings may be granted by the Board of Directors when the
request for the Leave of Absence is received in writing, prior to the said Leave taking
place.
3.10 No member of the AAC shall receive any remuneration for services, however, a member
shall be reimbursed for any reasonable out of pocket expenses incurred on behalf of and
previously approved by the Board of Directors, including mileage costs to and from AAC
meetings.
4. Committee Meetings and Procedures
4.1
In January at any given year, the AAC will recommend to the Board of Directors a member
of the AAC to serve as Chair of the Committee.
4.2
The AAC shall hold regular meetings, at such time and place that the Regional District
schedules and the presence (including audio and/or video conferencing) of 50% +1 of the
voting members in office shall constitute a quorum. The meeting shall be held at the
Regional District’s office in Coldstream unless other locations have been arranged (i.e. site
visits). A notice of the meeting will be provided in accordance with the Local Government
Act and all meetings shall be open to the public, unless otherwise stated.
4.3
All voting members of the AAC may vote on questions before it, and in all cases where the
votes of the members present are equal for and against the question, the question shall be
negatived. Any member present (including audio and/or video conferencing) who abstains
from voting shall be deemed to have voted in the affirmative.
4.4
The Chair shall preserve order and decide all points of order which may arise, subject to
an appeal to the other members present. All such appeals shall be decided without
debate.
4.5
No act or other proceedings of the AAC shall be valid, unless it is authorized by resolution
at a meeting of the AAC.
4.6
Staff of the Regional District shall be assigned to provide the AAC with technical advice,
and required secretarial and minute services.
3
Page 78 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
4.7
When the AAC is reviewing and making recommendations to the Board of Directors
regarding proposed amendments to a plan, bylaw or application, the applicant is to be
advised of the meeting and is entitled to attend.
4.8
Recommendations of the AAC must be adopted by AAC resolution prior to presentation to
the Board of Directors.
4.9
The Board of Directors may include in its annual budget such sums as are necessary to
defray the expenses of the AAC The AAC shall provide a detailed budget proposal to the
Board of Directors on or before October 1st of the year preceding the budget.
4.10 Any person(s) wishing to appear before the AAC as a delegation must submit a request to
the Regional District of North Okanagan, advising of the topic or item to which they wish to
speak. The Delegation process will be in accordance with the Regional District
Procedures Bylaw.
5. Committee Reporting
5.1
The AAC will report to the Board of Directors.
5.2
A representative of the AAC may attend meetings of the Board of Directors, and may at
the discretion of the Chair of the Board of Directors, present the view of the AAC to the
Board of Directors.
5.3
The AAC representative(s) to the Board of Directors will report out on Board of Directors
discussions and decisions under the AAC agenda item Minutes/Matters Arising.
5.4
The AAC shall present when deemed necessary a report to the Board of Directors which
outlines activities, expenditures, proposed work program, and a budget.
5.5
The AAC shall review on an annual basis the Terms of Reference and recommend to the
Board of Directors any changes deemed necessary.
5.6
Minutes of each AAC meeting shall be kept by the Regional District of North Okanagan
and forwarded to the Board of Directors. AAC minutes will include a brief explanation, in
point form, of each recommendation.
6. Conflict of Interest
6.1
If a AAC member attending a meeting of the AAC considers that he or she is not entitled to
participate in the discussion of a matter or to vote on a question in respect of a matter
because the member has a direct or indirect pecuniary interest in the matter or for any
other reason, the member must declare this and state the general nature of why the
member considers this to be the case.
6.2
After making the declaration, the AAC member:
(a) must not take part in the discussion of the matter and is not entitled to vote on any
question in respect of the matter;
(b) must immediately leave the meeting or that part of the meeting during which the matter
is under consideration; and
4
Page 79 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
(c) must not attempt in any way, whether before, during or after the meeting, to influence
the voting on any question in respect of the matter.
6.3
When the member’s declaration is made, the person recording the minutes of the meeting
must record the member’s declaration, the reasons given for it, and times of the member’s
departure from the meeting room, and if applicable, the member’s return.
5
Page 80 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.9
RDNO Regional Agricultural Advisory Committee Amended Terms of Reference
April 2, 2014
Appendix 1: AAC Membership Eligibility Criteria
To facilitate the nomination and appointment of new members to the AAC, the following criteria
will be considered. The aim is to achieve a diversity of members engaged in varied disciplines of
the agricultural industry and community representation with knowledge of agricultural and
related rural issues.
1. Residency
Members should reside in the Regional District of North Okanagan.
2. Agricultural Expertise and Knowledge
Applicants engaged in the agricultural industry and/or have knowledge and experience with
regard to agricultural and related rural issues should have the following attributes which would
be considered as an asset:
• Demonstrated knowledge of agricultural and related rural land use issues;
• Relevant farm experience;
• Involvement with activities of the agricultural community;
• Technical training in an agriculture-based field; and/or
• Knowledge of properties and farm operations within the North Okanagan.
3. Rural Experience
For applicants from the non-farm community consideration will be given to the individual's level
of knowledge of agricultural and related rural issues. The relevance of their interests to the
mandate of the AAC will also be and important consideration.
4. Availability
It is important that an applicant be able to attend as many AAC meetings as possible and
undertake work outside of the regular monthly meetings. An applicant should be able to be
contacted or reached during the day in order for meetings to be arranged.
6
Page 81 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.10
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5770.02.02/P ID 001-010/No PID/The Rise
TO:
Greater Vernon Advisory Committee
FROM:
Engineering Department
DATE:
December 15, 2014
SUBJECT:
Master Development Agreement (Okanagan Hills Development)
Variance Request
RECOMMENDATION:
That it be recommended to the Board of Directors, the variance request to the Master
Development Agreement (Okanagan Hills Development) signed on September 26, 2005 as
outlined in the MMM Group report on behalf of the developer, Y-K Projects, and entitled
"Proposed Variance, Master Development Agreement and the Module Development
Agreements" dated December 15, 2014 be approved.
DISCUSSION:
Staff of Greater Vernon Water (GVW) met with representatives of Y-K Projects, the developer of
The Rise, and their engineers from MMM Group Limited in May of 2014 to discuss proposed
changes to the water servicing strategy as presented in the Master Development Agreement
(Okanagan Hills Development). The variance would make changes to the permanent water
servicing strategy of The Rise development but also allow for a temporary water servicing
strategy that will service the community in the short term and allow for the area to be developed
in an econom ically susta inable manner.
The following provides a summary of the proposed changes of this variance as detailed in the
attached report by MMM Group and entitled "Proposed Variance, Master Development
Agreement and the Module Development Agreements" dated December 15, 2014:
•
Permanent servicing of the Belago (Phase 6) and Phase 8 from the 570 m reservoir,
eliminating the need for a pressure reducing station (PRV) and allowing for a looped
water system to improve water quality,
•
Provision for a temporary servicing strategy of the Tann ins, Phase 9 and the future
clubhouse that includes a pump station with capacity that meets bylaw requirements and
backup power. These areas will be serviced in the long-term by a future reservoir bui lt
at 765 m. The types of development in these areas will be limited to a fire flow of 90 1/s.
•
The building of the 765 m reservoir wi ll be triggered by any development above the 630
m pressure zone (excluding the new clubhouse) or any development that requires
greater than 90 1/s f ire flows.
Page 82 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.10
Report to Greater Vernon Advisory Committee
- 2Subject: Master Development Agreement (Okanagan Hills Development) Variance Request
GVW staff has worked with MMM Group and Y-K Projects to ensure that the strategy outlined in
the Proposed Variance, Master Development Agreement and the Module Development
Agreements report to ensure that the proposal meets the current standards of GVW and will
adequately service and protect the community in the short term and long term. Benefits of the
changes also include better water quality provisions (i.e. looping at the Belago) and less
maintenance costs for GVW by removing a PRV station.
GVW staff supports the variance application by Y-K Projects as outlined in the MMM Group
report entitled "Proposed Variance, Master Development Agreement and the Module
Development Agreements" dated December 15, 2014. All other conditions included in these
agreements remain the same.
FINANCIAL I BUDGETARY CONSIDERATIONS:
There are no financial or budgetary considerations for GVW regarding this request.
PERSONNEL IMPLICATIONS:
There are no personnel implications for GVW regarding this request.
Submitted b(
\ -1
~~...__
-. \
~-
.
.
-;--..
'~·
Zee Marcelin, P.Eng.'
Mana~reater Vernon
ater
Reviewed and Endorsed by:
D~~~
General Manager, Engineering
sian:
[email protected]~ ll
Chief Admi'histrative Officer
Attachment:
MMM Group Ltd. December 15, 2014 "Proposed Variance, Master Development Agreement
and the Module Development Agreements"
Page 83 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.11
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5700.10.2015
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
December 8, 2014
SUBJECT:
Early Budget Approval - Claremont Water Utility Connection, Hwy 6
Water Main Separation, Pleasant Valley Road Water Main Replacement,
Aberdeen Low Level Outlet and Mission Hill Water Treatment Plant Bleach Tanks
RECOMMENDATION 1:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2015
revenue for the Claremont Water Utility connection in the amount of $700,000.
RECOMMENDATION 2:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2015
revenue for the Hwy 6 water main replacement in the amount of $660,000.
RECOMMENDATION 3:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2015
revenue for the Pleasant Valley Road water main replacement in the· amount of $490,000.
RECOMMENDATION 4:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2015
revenue for the Aberdeen Low Level Outlet in the amount of $400,000.
RECOMMENDATION 5:
That it be recommended to the Board of Directors, early budget approval of funds be given from 2015
revenue for the replacement of one (1) bleach tank at the Mission Hill Water Treatment Plant in the
amount of $20,000.
SUMMARY:
Claremont Water Utility connection
The owner of Claremont Water Utility worked with the Regional District of North Okanagan (RDNO)
Engineering department to meet the requirements provided in the Terms of Reference of the RDNO
Utility Acquisition Policy. On February 5, 2014, Claremont was provided with a letter indicating the
Page 84 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.11
Re: Early Budget Approval- Claremont Water Utility connection , Hwy 6 Water Main Separation, Pleasant Valley Road
Water Main Replacement , Aberdeen Low Level Outlet and Mission Hill Water Treatment Plant - Bleach Tanks
Page 2 of 4
Dated: December 8, 2014
requirements had been fulfilled and Claremont could connect to Greater Vernon Water (GVW) upon
receipt of the acquisition costs. The owner had expressed an interest in accessing financing via the
Municipal Finance Authority to ease the financial burden for the residents. The following RDNO
bylaws received statutory approval from the Province on November 5, 2014:
1. Claremont Water Local Service Area Establishment Bylaw No. 2654, 2014; and
2. Claremont Water Local Service Area Loan Authorization Bylaw No. 2655, 2014.
Pursuant to Claremont Water Local Service Area Loan Authorization Bylaw No. 2655, 2014, funding
will come from borrowing.
As the users of the Claremont Utility are anxious to connect to GVW as soon as possible, early
budget approval is being sought so that the work can be tendered early in January or February of
2015 and the construction to connect the users can occur as soon as the construction period starts.
Hwy 6 Water Main Replacement
There is a section of pipe along Hwy 6 from Aberdeen Road to School Road in Lavington that is a
conglomerate of cast iron with some steel and asbestos cement that experiences frequent water main
breaks and water quality issues. This entire section of pipe required replacement and was schedu led
for construction in phases. The section from Grey Road to the Goldstream Ranch was replaced with
the Ministry of Transportation and Infrastructure (MOTI) highway realignment in 2013. The section
between Aberdeen Road and Nickel Drive was replaced in 2014. The remaining section between the
two previously mentioned projects extends from 9159 Hwy 6 to 9555 Hwy 6 and is a high priority
replacement as the pipe is 100 mm cast iron. It is undersized for fire flows, is made from an obsolete
water main material, experiences several breaks per year, and also creates water quality issues.
Funding will come from 2015 revenue.
Early budget approval will allow late winter/early spring tendering which in turn will increase the
probability of lower prices. Additionally, due to construction schedule restrictions of the MOTI , early
tendering will allow greater construction schedule flexibility.
Pleasant Valley Road Water Main Replacement
The City of Vernon is completing a road and utilities upgrade project on Pleasant Valley Road from
41 st Avenue to 3th Avenue. Some portions of the water main within the project limits require
replacement and resizing . Other sections of water main within the project limits are adequately sized,
within their serviceable life, and are not planned for replacement at this time. Partnering with the City
of Vernon on this project should create cost efficiencies in administering tender and construction. The
City of Vernon is requesting early budget approval for this project so that it can be tendered in the first
quarter of 2015.
Funding will come from 2015 revenue.
Early budget approval will allow the City of Vernon to proceed with tendering this project early in 2015,
creating improved chances of lower tender prices.
Page 85 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.11
Re: Early Budget Approval- Claremont Water Utility connection , Hwy 6 Water Main Separation, Pleasant Valley Road
Water Main Replacement, Aberdeen Low Level Outlet and Mission Hill Water Treatment Plant- Bleach Tanks
Page 3 of 4
Dated: December 8, 2014
Aberdeen Low Level Outlet
The Aberdeen Dam is one of several RDNO dams in the Duteau Creek watershed which supplies the
Duteau Creek Water Treatment Plant with raw water. The 2010 Annual Inspection of the low level
outlet pipe through the dam revealed significant deterioration and in 2013 repairs were made;
however, the repairs did not perform adequately and more robust repairs are necessary. The
deterioration of the low level outlet is considered a risk to safety and hence, completion of the project
in 2015 is desired. The repair project is expected to involve considerable planning due to the
limitations that this reservoir cannot be entirely emptied in order to complete the repairs and fisheries
windows. Early budget approval will allow staff to initiate the design process as early as possible and
increase the likelihood that this project can be completed in 2015.
Funding will come from 2015 revenue.
Early budget approval will allow detailed investigation of the low level outlet in the early spring, which
in turn may allow the project to be completed within 2015. If early approval is not obtained, the project
has an increased risk of delay beyond 2015.
Mission Hill Water Treatment Plant- Bleach Tanks
In September 2006, the Mission Hill Water Treatment Plant was commissioned and equipped with a
MIOX (mixed oxidant) bleach system used for disinfection of the water. In March 2009, FRP
(fiberglass) tanks were found to be delaminating due to the temperature of the MIOX product. Under
warranty , the tanks were resurfaced and by March 2010 were found to be delaminating again. In
June 2010, three (3) new HOPE plastic tanks (recommended by the MIOX vendor) were installed.
The high temperature product continued to stress the plastic and cracks in the tank became apparent.
During the summer in 2013, the MIOX was replaced with a ClorTec·generator that has a much lower
product temperature. In March 2014, the worst tank of the three (3) plastic tanks was replaced with a
HPLXPE with an OR liner designed to address the effects of aggressive oxidation that sodium
hypochlorite has on these tanks. The tank has been in service for nine (9) months with no signs of
stress.
The remaining two (2) HOPE plastic tanks require replacement. We have included replacing one (1)
tank in 2015 and propose that the remaining tank be replaced in 2016.
Funding will come from 2015 revenue.
Page 86 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.11
Re: Early Budget Approval - Claremont Water Utility connection, Hwy 6 Water Main Separation, Pleasant Valley Road
Water Main Replacement, Aberdeen Low Level Outlet and Mission Hill Water Treatment Plant- Bleach Tanks
Page 4 of 4
Dated: December 8, 2014
Submitted by:
ord, P.Eng.
ect Engineer, Greater Vernon Water
Reviewed and endorsed by:
Reviewed and endorsed by:
Stephe
anmen
Gener I Manager, Finance
Page 87 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.12
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5720.16.04.06
TO:
Greater Vernon Advisory Committee
FROM:
Engineering/ Planning and Building Departments
DATE:
December 10, 2014
SUBJECT:
2015 Infrastructure Planning Grant Program Application
RECOMMENDATION:
That it be recommended to the Board of Directors, an application to be submitted by the
Regional District of North Okanagan to the Ministry of Community, Sport and Cultural
Development, Infrastructure Planning Grant Program, for the Cunliffe Reservoir Condition
Assessment Study Project be endorsed.
DISCUSSION:
The Ministry of Community, Sport and Cultural Development manages the Infrastructure
Planning Grant Program (IPGP). The purpose of the IPGP is to assist local governments in
developing sustainable infrastructure that will improve public health and safety, protect the
natural environment and strengthen local and regional economies. The maximum grant for
approved projects is $10,000 when $15,000 or more is spent.
The Cunliffe reservoir is located in the District of Coldstream at the south end of Cunliffe Road.
It is a cast-in-place concrete reservoir constructed in 1972 and has a volume of approximately
1,100 m³. Issues identified with this reservoir are as follows:
•
•
•
•
It is undersized and does not provide adequate storage for fire protection as per Greater
Vernon Water (GVW) standards,
It is a single cell reservoir with no access, egress or ladder, making cleaning difficult.
A number of slow leaks have been identified on the exterior, and
The structural integrity is in question.
Staff have identified that an infrastructure assessment is required. The assessment would
include a fire storage requirement assessment, structural appraisal to assess if the existing
reservoir can be used (i.e. expand storage by constructing another cell using this reservoir or
abandoning this structure all together and building a completely new reservoir), completing a
conceptual design and a preliminary cost estimate.
It is estimated that this project would cost approximately $15,000 to complete and has been
included in the 2015 GVW Operations budget. Infrastructure condition assessments meet the
criteria of the IPGP; therefore, this is an eligible project. Staff are seeking Board endorsement
of this application as required by the IPGP’s process.
Page 88 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.12
Report to Greater Vernon Advisory Committee
Subject: 2015 Infrastructure Planning Grant Program Application
-2-
FINANCIAL I BUDGETARY CONSIDERATIONS:
The RDNO will be applying for one IPGP grant to fund an infrastructure assessment to upgrade
the Cunliffe Reservoir with a total project cost of $15,000. If the IPGP application is successful,
the IPGP will fund $10,000 with $5,000 being funded in the 2015 GVW Operations Budget.
PERSONNEL IMPLICATIONS:
A Consultant will be hired to complete the project through a Request for Proposal procedure
and John Lord , Project Engineer, GVW will be the main contact.
Reviewe ,and E
Joh~~ord,
P. Eng.
Prpject Engineer, Greater Vernon Water
Reviewed and Endorsed by:
Reviewed and Endorsed by:
s~~----General Manager, Engineering
General Manager, Finance
Page 89 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.13
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 7761.12/Minor Hockey
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
December gth, 2014
SUBJECT:
Fee subsidy for use of Okanagan Training Rink by Minor Hockey
RECOMMENDATION:
That it be recommended to the Board of Directors, $9,000 be included in the 2015 Greater Vernon
(060) budget for the purpose of subsidizing fees associated with Greater Vernon Minor Hockey
Association's use of the Okanagan Training Rink for the remainder of the 2014/2015 hockey season.
BACKGROUND:
As a result of the restructuring of the Greater Vernon Parks, Recreation and Culture function, the City
of Vernon is now responsible for the provision of recreation services, including arenas, through the
Greater Vernon Recreation Facilities and Programming Agreement.
The Agreement states: "Any decision to provide a subsidy to a minor sports group for the use of
private recreation facilities in the Recreation Service Area will be decided by the Participants (1 0.1 )."
DISCUSSION:
The Greater Vernon Minor Hockey Association appeared in front of the Greater Vernon Advisory
Committee at a regular meeting held on August 7, 2014. The Association requested continuation of
the subsidy of the Associations' Okanagan Training Rink (OTR) rental fees that had been provided by
the Regional District.
As a result of the request, at a regular meeting of the Greater Vernon Advisory Committee held on
September 41h, 2014, the following recommendation was carried and subsequently endorsed by the
Board of Directors:
That it be recommended to the Board of Directors, staff be directed to transfer the remaining 2014
funds allocated for the purpose of subsidizing Minor Hockey's use of the Okanagan Training Rink, to
the City of Vernon to be used solely for the purpose of subsidizing Minor Hockey's use of the
Okanagan Training Rink in accordance with past practice.
Since this resolution, the City of Vernon has met with representatives of the Greater Vernon Minor
Hockey Association to look into the availability of ice time in publicly-owned facilities, which could
reduce or eliminate the need for future use of the OTR and, therefore, subsidy.
Page 90 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.13
File No.: 7761 .12
Date: December 91h, 2014
Page 2 of2
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Minor Hockey Subsidy for OTR Use
With the ice schedule being set for the remainder of the 2014/2015 hockey season (January - March),
additional use of publicly owned facilities (to offset the use of OTR) is not feasible. Therefore, it is
recommended that $9,000 be approved in the 2015 budget to subsidize Greater Vernon Minor
Hockey Association's use of the Okanagan Training Rink for the remainder of the 2014/2015 hockey
season.
FINANCIAL/BUDGETARY CONSIDERATIONS:
This figure is in-line with the level of subsidy provided for the same duration of time in previous years.
son
nity Development Coordinator
Coavid Se~e/1, Administrator
Page 91 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.14
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5700.09
TO:
Greater Vernon Advisory Committee
FROM:
Eng ineering Department
DATE:
January 7, 2015
Small Communities Fund and Strategic Priorities Fund
Grant Applications for Greater Vernon Water
SUBJECT:
RECOMMENDATION 1:
That it be recommended to the Board of Directors, an application by the Regional District of
North Okanagan to the New Building Canada Fund - Small Communities Fund for the Greater
Vernon Water Metering Improvement Program to install radio read meters be endorsed.
RECOMMENDATION 2:
That it be recommended to the Board of Directors, an application by the Regional District of
North Okanagan to the Strategic Priorities Fund of the Federal Gas Tax Fund to Raise
Aberdeen Dam including height for flood protection for Lumby and to support fisheries flows be
endorsed.
SUMMARY:
Two significant grant application deadlines are quickly approaching that requires endorsement
by the Board through a Board resolution to accompany the applications. These are for the
Small Communities Fund and the Strategic Priorities Fund and this report outlines two projects
for Greater Vernon Water (GVW) that staff has identified as meeting the grant criteria. The two
projects include the GVW Metering Improvement Program and Raising the Aberdeen Dam. The
recommendations included in this report provide for the endorsement of these projects so that
staff can initiate preparation of the applications in order to meet the deadlines for the 1 st intake
for both grants.
DISCUSSION:
Regional District of North Okanagan (RDNO) staff have identified two significant funding
sources that have intakes relatively soon and two projects that meet the grant criteria. These
are being brought forward for endorsement by the Board to allow for sufficient timing to prepare
and submit the application on the grant deadlines. These two grants, plus a summary of each
grant are as follows:
1. New Building Canada Fund - Small Communities Fund
• One-third funding from each Federal, Provincial & Local Government
• $109 million from each over ten (1 0) years
Page 92 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.14
Report to Greater Vernon Advisory Committee
-2-
Subject: Small Communities Fund and Strategic Priorities Fund Grant Applications for Greater Vernon Water
•
•
•
•
1st intake deadline February 18, 2015 with up to 50% being allocated in the
1st intake_
Funding announcements Fall 2015
Construction deadline of March 2023
GVW is eligible as it is an established service area within a regional district and
relates to drinking water
2. Strategic Priorities Fund
• Federal Funding under renewed gas tax agreement for Local Government outside
Metro Vancouver
• Up to 100% funding (however, there is likely an expectation of some proponent
funding)
• $145.2 million over five (5) years
• 1st intake deadline April 15, 2015
• Applications allow for two (2) infrastructure projects (with one (1) capacity building
project)
• Project eligibility must be large in scale, regional in impact or innovative
• GVW is eligible as it is an established service area within a regional district and
relates to drinking water
The Engineering Department has compiled a preliminary list of long-term capital projects
required for the services that it manages and have identified two projects within the Greater
Vernon Water (GVW) utility that best meet the criteria of the grants above. Other projects for
other services managed by RDNO Engineering have also been identified, but they are generally
smaller in scale and other grant funding sources have been identified that will be pursued for
these projects.
The GVW projects identified as suitable for these grants are pr_ojects that will be completed
regardless of grant funding; however, grant funding will allow for a more timely completion of
these projects. A summary of these projects are as follows
A. GVW Metering Improvement Program - $50,000 was targeted in the 2014 GVW
capital budget to undertake a review of equipment, meter reading methods, compatibility
and cost of software and equipment and purchase the equipment needed to collect
meter readings with radio transmitters and install approximately 100 radio transmitters
on RDNO meters that are classified as "difficult to read" .
During the review of meter radio read equipment with various suppliers, other issues
with the current GVW metering system were identified, including more meters that
required radios in the RDNO area, a request from the City of Vernon to install a
minimum of 100 radios in the Vernon area for their "difficult to read" meters and the
identification of a large number of very old meters in the Vernon and Goldstream system
that are likely attributing to revenue losses. In addition, GVW is looking at a long term
goal of transition to a "fixed" radio read system within 3 to 5 years. (A "fixed" system
refers to an automated data collection system where the information is transmitted to a
"collector" and the information can be download onto computers at designated
locations.) Based on the review result , additional funds are included in the 2015 GVW
capital budget for additional radio transmitters for Vernon and Goldstream and pilot
water meter replacement programs for the ICI and domestic customer sectors.
It is anticipated that these pilot projects will identify the need for an aggressive water
meter replacement program and highlight the benefits of radio transmitters. If the pilot
Page 93 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.14
Report to Greater Vernon Advisory Committee
-3Subject: Small Communities Fund and Strategic Priorities Fund Grant Applications for Greater Vernon Water
water meter replacement program in GVW compares to other jurisdictions, it is
anticipated that replacing the 15 year and older meters could have an acceptable
payback period. The benefits of installing radio transmitters on GVW meters and having
a fixed data collection system are:
• Relatively low cost to install the collection system as GVW already has an extensive
infrastructure to support through the existing SCADA system. This infrastructure
(towers and other water infrastructure sites) will be fully utilized to support the radio
read system.
• A reduction in GVW operational costs . It is estimated that GVW spends a minimum
of $250,000 to manually reading and re-read the GVW meters.
• Each jurisdiction can format the incoming information to meet their independent
needs
• Can link to the Provincial Property Management System through the GVW GIS
system, thereby getting more refined customer based information as requested by
Greater Vernon Advisory Committee (GVAC) to assist in rate setting
• Can provide better customers service. For example, leaks can be better identified so
that staff can notify customers in a timely fashion, or staff will have the ability to
download 40 days of water use data from each location to better assist customers
• Improved operations as radio transmitters will identify when a meter is tampered with
and if backflow is occurring
• Improve safety for operations by reduced visits to private residents
• As technology improves, we anticipate that all property owners will be able to monitor
their own water consumption via internet access to their water accounts
A preliminary estimate for the full implementation of the Meter Improvement Program is
as follows:
•
lnfrastructural renewal portion (not eligible for grant)
$5,950,000.
•
Remote reading equipment and fixed communication system
$2,400,000*
*Note: This is an estimate based on the information received to date, staff are still negotiating with
suppliers and will have use the finalized quote for the application due on Feb. 18, 2015.
Based on the criteria of the grants, staff are recommending that GVW apply to the New
Building Canada Fund for a total of $2,400,000 to install the full installation of the Radio
Transmitters and Fixed Radio Read system and commit to funding 1/3 (or $800,000) over
3 years as part of the grant application.
B. Increasing the Height of Aberdeen Dam - This project is identified in the Master
Water Plan (MWP) to be able to capture the full extent of the GVW Water License
allotment and is required to meet the long-term development requi rements of Greater
Vernon over the next 50 years. However, this project also is required to protect GVW
from extended droughts. The conceptual design calls for a height increase of 4m,
however, it has been noted that if an extra 1m was added to the height of the Aberdeen
dam, the storage could be used to manage for flooding in Lumby and would also provide
additional storage to support additional flows to Duteau Creek/Bassette Creek during low
flows for fisheries benefits. This project would be meeting the innovative criteria of the
grant program due combining conflicting dam management goals of water supply,
increasing minimum low flows through summer months and flood protection. The project
is also regional is scope and covers eligible projects for drinking water, emergency
response and environmental benefits. The cost estimate to raise Aberdeen Dam by 4m
Page 94 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.14
Report to Greater Vernon Advisory Committee
Subject:
-4 -
Small Communities Fund and Strategic Priorities Fund Grant Applications for Greater Vernon Water
is $6.5 million with an additional $3 million for the extra meter for flood protection and
fisheries benefits.
Staff are recommending that GVW apply to the Strategic Priorities Fund for the full
amount of raising the dam 5 m. This application will be for $9.5 million. (Note, the cost
for the extra 1 m is considered a Class D estimate, which will be refined before the
application deadline of April15 1h.
PERSONNEL IMPLICATIONS:
The proposed projects will be managed by GVW staff. The installation work to complete the
GVW Metering Improvement Program will be completed by a combination of GVW staff,
contactors and operations. The Raising of the Aberdeen Dam will be completed primarily by
outside consultants and contractors with input and management by Engineering Staff.
/
Reviewed and Endorsed by:
1®4~~
General Manager, Engineering
Reviewed and Endorsed by:
an men
I Manager, Finance
Approved For Inclusion:
I
David Sewell
"
Chief Admini~trative Officer
Page 95 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.15
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 6900.01
TO:
Board of Directors
FROM:
Corporate Services
DATE:
October 6, 2014
SUBJECT:
Gateway Signage – Greater Vernon
RECOMMENDATION:
That the Report ‘Gateway Signage – Greater Vernon’ be received for information and direction.
SUMMARY:
The Regional District of North Okanagan has received a number of inquiries as to the deteriorating
condition of the Gateway Signage. At the present time, no jurisdiction has been identified as being
responsible for these signs with regards to maintenance.
DISCUSSION:
Three signs ‘Welcome to Greater Vernon’ are located at the highway entrances to the Greater Vernon
area (Highway 97 – South, Highway 97 – North and Highway 6). There are reports that the physical
condition of those signs are deteriorating and require maintenance.
These signs were constructed through GVS Economic Development utilizing funding obtained by the
City of Vernon and the District of Coldstream through the UBCM Community Tourism Program. As
indicated in attachments to the April 19, 2007 GVS report entitled ‘2006 UBCM Phase 1 Community
Tourism Grant Program’, it was stated:
“Greater Vernon Services Economic Development (GVSED) is please to present this proposal
on behalf of the City of Vernon and the District of Coldstream. Electoral Areas B & C have
chosen not to participate with this application at this time.”
The Greater Vernon Economic Development function of the RDNO was repealed on February 18th,
2009 with the adoption of Tourism / Economic Development Service Repeal Bylaw No. 2351, 2008.
Some of the Tourism / Economic Development activities including the BC Hydro accounts supporting
these signs have been undertaken by the City of Vernon.
To the best of staff’s ability to determine, these signs are located within the Highway right of way
rather than on land owned by any of the jurisdictions within Greater Vernon.
Page 96 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item E.15
Report to:
From:
Re:
Board of Directors
Corporate Services
Gateway Signage - Greater Vernon
File No.: 6900.01
October 6, 2014
Page 2 of2
LEGAL/STATUTORY AUTHORITY:
The RDNO does not have a function for the operation and maintenance of these signs. The creation
of such a service could be initiated but it would be unlikely to receive the necessary approvals in time
for the 2015 Financial Plan.
The process for approval of such a service would be dependent on the participants. If any of the
Electoral Areas are to be included, it would entail obtaining elector assent through either an
Alternative Approval Process (AAP) or a referendum .
FINANCIAL/BUDGETARY CONSIDERATIONS:
The Operating Reserves associated with the Greater Vernon Tourism I Economic Development
function were returned through a reverse requisition to the participating jurisdiction in 2009.
Page 97 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1a
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of
the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional
District Office on Thursday, January 8, 2015.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Councillor G. Kiss
Director B. Fleming
Director M. Macnabb
Alternate Director B. Spiers
Director A. Mund
T. Osborn
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area "C"
City of Vernon
City of Vernon
Agricultural Representative
Staff:
D. Sewell
D. McTaggart
S. Banmen
L. Mellott
Chief Administrative Officer
General Manager, Engineering
General Manager, Finance
General Manager, Electoral Area
Administration
Community Development Coordinator
Manager, Parks
Deputy Corporate Officer
Manager, Greater Vernon Water
Water Quality Manager
Project Engineer
Water Sustainability Coordinator
Executive Assistant
T. Nelson
K. Pinkoski
P. Juniper
Z. Marcolin
R. Clark
J. Lord
J. Miles
L. Schrauwen
Also Present: Director D. Dirk
Councillor P. McClean
Councillor G. Taylor
Director R. Fairbairn
Director C. Lord
Alternate Director S. Anderson
D. Ross
Media and Public
District of Coldstream
District of Coldstream
District of Coldstream
Electoral Area “D”
City of Vernon
City of Vernon
City of Vernon
Chair
Vice Chair
Board Chair
CALL MEETING TO ORDER
The meeting was called to order at 8:00 a.m.
ELECTION OF GREATER VERNON ADVISORY COMMITTEE CHAIR
The Chief Administrative Officer called three times for nominations for the office of Chair of the
Greater Vernon Advisory Committee pursuant to the provisions of Section 792 of the Local
Government Act.
Alternate Director Garlick nominated Director Cunningham.
Page 98 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Regular
-2-
January 8, 2015
Councillor Kiss nominated Alternate Director Garlick.
Voting by secret ballot was conducted. The vote resulted in a tie thus a second secret ballot
was conducted. The second vote resulted in a tie as well therefore a flip of a coin was
necessary. Director Cunningham was declared elected as Chair of the Greater Vernon
Advisory Committee.
ELECTION OF GREATER VERNON ADVISORY COMMITTEE VICE CHAIR
The Chief Administrative Officer called three times for nominations for the office of Vice Chair of
the Greater Vernon Advisory Committee pursuant to the provisions of Section 792 of the Local
Government Act.
Alternate Director Spiers nominated Alternate Director Garlick.
There being no other nominations, Alternate Director Garlick assumed the role of Vice Chair of
the Greater Vernon Advisory Committee by acclamation.
Moved and seconded by Directors Macnabb and Fleming
That the ballots used in voting for Chair for the Greater Vernon Advisory Committee be
destroyed.
CARRIED
Alternate Director Cunningham assumed the Chair.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – January 8, 2015
Moved and seconded by Director Macnabb and Alternate Director Garlick
That the Agenda of the January 8, 2015 Greater Vernon Advisory Committee meeting be
approved as presented.
CARRIED
ADOPTION OF MINUTES
Greater Vernon Advisory Committee – Special – November 27, 2014
Moved and seconded by Alternate Director Garlick and Director Fleming
That the minutes of the November 27, 2014 Greater Vernon Advisory Committee Special
meeting be adopted as circulated.
CARRIED
Greater Vernon Advisory Committee – November 6, 2014
Moved and seconded by Alternate Director Garlick and Director Fleming
That the minutes of the November 6, 2014 Greater Vernon Advisory Committee meeting be
adopted as circulated.
CARRIED
Page 99 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Regular
-3-
January 8, 2015
NEW BUSINESS
Master Development Agreement – Okanagan Hills Development (“The Rise”) Variance
Request
Moved and seconded by Directors Fleming and Mund
That it be recommended to the Board of Directors, the variance request to the Master
Development Agreement (Okanagan Hills Development) signed on September 26, 2005 as
outlined in the MMM Group report on behalf of the developer, Y-K Projects, and entitled
"Proposed Variance, Master Development Agreement and the Module Development
Agreements" dated December 15, 2014 be approved.
CARRIED
It was noted that the bullet at the bottom of pg. 6 of the Agenda package should be “above the
630 m pressure zone” not “in the 630 m pressure zone”.
Early Budget Approval – Claremont Water Utility Connection, Hwy 6 Water Main
Separation, Pleasant Valley Road Water Main Replacement and Aberdeen Low Level
Outlet
Moved and seconded by Alternate Director Spiers and Director Mund
That it be recommended to the Board of Directors, early budget approval of funds be given from
2015 revenue for the Claremont Water Utility connection in the amount of $700,000.
CARRIED
Moved and seconded by Agricultural Representative Osborn and Director Macnabb
That it be recommended to the Board of Directors, early budget approval of funds be given from
2015 revenue for the Hwy 6 water main replacement in the amount of $660,000.
CARRIED
Opposed: Councillor Kiss
Moved and seconded by Director Macnabb and Alternate Director Garlick
That it be recommended to the Board of Directors, early budget approval of funds be given from
2015 revenue for the Pleasant Valley Road water main replacement in the amount of $490,000.
CARRIED
Moved and seconded by Agricultural Representative Osborn and Alternate Director Garlick
That it be recommended to the Board of Directors, early budget approval of funds be given from
2015 revenue for the Aberdeen Low Level Outlet in the amount of $400,000.
CARRIED
Moved and seconded by Director Macnabb and Councillor Kiss
That it be recommended to the Board of Directors, early budget approval of funds be given from
2015 revenue for the replacement of one (1) bleach tank at the Mission Hill Water Treatment
Plant in the amount of $20,000.
CARRIED
Page 100 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Regular
-4-
January 8, 2015
2015 Infrastructure Planning Grant Program Application – Cunliffe Reservoir Condition
Assessment Study Project
Moved and seconded by Alternate Director Garlick and Agricultural Representative Osborn
That it be recommended to the Board of Directors, an application to be submitted by the
Regional District of North Okanagan to the Ministry of Community, Sport and Cultural
Development, Infrastructure Planning Grant Program, for the Cunliffe Reservoir Condition
Assessment Study Project be endorsed.
CARRIED
Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality
Improvement Grants
Moved and seconded by Councillor Kiss and Director Macnabb
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the Swan Lake Flood Mapping Project be endorsed.
CARRIED
Moved and seconded by Directors Fleming and Macnabb
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the One-on-One Wetland and Riparian Zone Education Program
be endorsed.
CARRIED
Moved and seconded by Alternate Director Garlick and Agricultural Representative Osborn
That it be recommended to the Board of Directors, the application, submitted by the Regional
District of North Okanagan to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant, for the Rain Drop Analysis Project be endorsed.
CARRIED
Fee Subsidy for Use of Okanagan Training Rink by Minor Hockey
Moved and seconded by Alternate Director Garlick and Director Fleming
That it be recommended to the Board of Directors, $9,000 be included in the 2015 Greater
Vernon (060) budget for the purpose of subsidizing fees associated with Greater Vernon Minor
Hockey Association’s use of the Okanagan Training Rink for the remainder of the 2014 / 2015
hockey season.
CARRIED
Grants
Small Communities Fund and Strategic Priorities Fund Grant Applications for Greater
Vernon Water
The Manager, Greater Vernon Water presented two (2) potential grant applications for Greater
Vernon Water.
Page 101 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Regular
-5-
January 8, 2015
Moved and seconded by Directors Macnabb and Fleming
That it be recommended to the Board of Directors, an application by the Regional District of
North Okanagan to the New Building Canada Fund – Small Communities Fund for the Greater
Vernon Water Metering Improvement Program to install radio read meters be endorsed.
CARRIED
Moved and seconded by Alternate Director Garlick and Macnabb
That it be recommended to the Board of Directors, an application by the Regional District of
North Okanagan to the Strategic Priorities Fund of the Federal Gas Tax Fund to Raise
Aberdeen Dam including height for flood protection for Lumby and to support fisheries flows be
endorsed.
CARRIED
Opposed: Councillor Kiss
IN CAMERA
Moved and seconded by Councillor Kiss and Director Macnabb
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater
Vernon Advisory Committee convene In Camera to deal with matters deemed closed to the
public in accordance with Section 90(1)(e) and (g) of the Community Charter.
CARRIED
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at
9:36 a.m.
The regular meeting of the Greater Vernon Advisory Committee reconvened at 11:02 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:02 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
Deputy Corporate Officer
Paddy Juniper
Page 102 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1b
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the ELECTORAL AREA ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, January 8, 2015.
Members: Director B. Fleming
Director M. Macnabb
Director R. Fairbairn
Director H. Cameron
Director H. Halvorson
Electoral Area “B”
Electoral Area “C”
Electoral Area “D”
Electoral Area “E”
Electoral Area “F”
Chair
Vice-Chair
Staff:
L. Mellott
R. Smailes
D. McTaggert
S. Banmen
A. Page
L. Frank
J. de Pfyffer
R. Baker
C. Elley
General Manager, Electoral Area Administration
General Manager, Planning and Building
General Manager, Engineering
General Manager, Finance
Sustainability Coordinator
Sustainability Coordinator
Small Utilities Manager
Community / Protective Services Manager
Clerk, Electoral Area Administration
Also
Present:
Alt. Director D. Hackett
Public
Electoral Area “D”
CALL MEETING TO ORDER
The meeting was called to order at 2:00 p.m.
ELECTION OF ELECTORAL AREA ADVISORY COMMITTEE CHAIR and VICE-CHAIR
The General Manager, Electoral Area Administration called three times for nominations for the
office of Chair of the Electoral Area Advisory Committee.
Director Macnabb nominated Director Fleming. Director Fleming was declared elected, by
acclamation, as Chair of the Electoral Area Advisory Committee.
The General Manager, Electoral Area Administration called three times for nominations for the
office of Vice-Chair of the Electoral Area Advisory Committee.
Director Fairbairn nominated Director Macnabb. Director Macnabb was declared elected, by
acclamation, as Vice-Chair of the Electoral Area Advisory Committee.
Director Fleming assumed the Chair.
Page 103 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-2-
January 8, 2015
APPROVAL OF AGENDA
Regular Agenda – January 8, 2015
Moved and seconded by Directors Fairbairn and Macnabb
That the Agenda of the January 8, 2015 Electoral Area Advisory Committee meeting be
approved with the following addition:
− E.8 - JPW Road Maintenance Contract
CARRIED
ADOPTION OF MINUTES
Electoral Area Advisory Committee – December 11, 2014
Moved and seconded by Directors Cameron and Halvorson
That the minutes of the December 11, 2014 Electoral Area Advisory Committee Meeting be
adopted as circulated.
CARRIED
UNFINISHED BUSINESS
Agricultural Land Commission Application
SMITH, R and L (File No. 13-0326-D-ALR)
Moved and seconded by Directors Fairbairn and Cameron
That it be recommended to the Board of Directors, that the application of Reg and Lynne Smith
under Sections 17(3) and 21(2) of the Agricultural Land Commission Act to include land in the
Agricultural Land Reserve and to subdivide the property legally described as the SE 1/4 of
Section 14, Township 41, ODYD, Except Plan 28906 and located at 1092 Creighton Valley
Road, Electoral Area “D” be authorized for submission to the Agricultural Land Commission; and
further,
That the Agricultural Land Commission be requested to conduct a site visit.
CARRIED
NEW BUSINESS
Okanagan Basin Water Board (OBWB) 2015 Water Conservation and Quality
Improvement Grants
Moved and seconded by Directors Macnabb and Cameron
That it be recommended to the Board of Directors, that the following two applications be
endorsed for submission to the Okanagan Basin Water Board 2015 Water Conservation and
Quality Improvement Grant:
• Land Use and Water Quality Assessment of Swan Lake (Phase II)
• Water Quality Monitoring Cosens Bay, Year Two
CARRIED
Page 104 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-3-
January 8, 2015
Electoral Area "F" Official Community Plan Review - Steering Committee Endorsement
Moved and seconded by Directors Halvorson and Cameron
That it be recommended to the Board of Directors, that the Electoral Area “F” Official
Community Plan Review Steering Committee Membership be endorsed, as presented in the
report from the Planning Department dated December 11, 2014.
CARRIED
Shuswap River Bank Erosion Study
Moved and seconded by Directors Halvorson and Macnabb
That the River Bank Erosion Processes Along the Lower Shuswap River Report dated October
2014 be received for information.
CARRIED
Gunter Ellison Water Meter Upgrades
Moved and seconded by Directors Halvorson and Fairbairn
That it be recommended to the Board of Directors, that water meters serving the Gunter Ellison
Water System be upgraded to be compatible with the new City of Enderby water meter reading
and billing system that came into effect on January 1, 2015; and further,
That water meters serving the Gunter Ellison Water System be upgraded at an estimated cost
of $4,500.00, funded from the Community Works Fund (Electoral Area “F”).
CARRIED
Southern Interior Local Government Association (SILGA) Call for Resolutions / Call for
Nominations
Moved and seconded by Directors Macnabb and Fairbairn
That correspondence from the Southern Interior Local Government Association dated
December 16, 2014 be received for information.
CARRIED
Moved and seconded by Directors Fairbairn and Cameron
That it be recommended to the Board of Directors, that Director Macnabb be nominated for the
position of Electoral Area Director Representative on the Southern Interior Local Government
Association (SILGA) Executive.
CARRIED
Play Book Q & A - Fire Service Minimum Training Standards
Ron Baker, Community Protective Services Manager provided a verbal update on Fire Service
Minimum Training Standards.
2015 Grants Project List
The Committee discussed information presented at the December 17, 2014 Committee of the
Whole Grants Workshop. This topic will be placed on the February 5, 2015 Electoral Area
Advisory Committee agenda for discussion regarding potential projects under the Strategic
Priorities Fund.
Page 105 of 106
BOARD of DIRECTORS - REGULAR AGENDA
January 21, 2015 - Item G.1b
Electoral Area Advisory Committee
Minutes – Regular
-4-
January 8, 2015
JPW Road Maintenance Contract
Moved and seconded by Directors Halvorson and Cameron
That a letter be forwarded to MLA’s Foster and Kyllo expressing concerns regarding delay of
snow removal; and further,
That the letter propose sub-contractors be utilized during heavy snowfall events.
CARRIED
REPORTS
Building Inspections Statistical Reports
Moved and seconded by Directors Macnabb and Halvorson
That the November 2014 Building Inspections Statistical Reports be received for information.
CARRIED
Building Inspection Revenue Report
Moved and seconded by Directors Macnabb and Cameron
That the December 2014 Building Inspections Revenue Report be received for information.
CARRIED
General Manager’s Report
The General Manager, Electoral Area Administration provided an update on the following
matters:
–
–
–
–
Local Government Leadership Academy – January 19-21, 2015 (Attendance)
SILGA Representation (Vacant positions)
Discretionary Funds (meet with each Director to review 2015 budget)
2015 Projects and Priorities
ADJOURNMENT
There being no further business, the meeting was adjourned at 3:45 p.m.
CERTIFIED CORRECT
Chair
Bob Fleming
Deputy Corporate Officer
Paddy Juniper
Page 106 of 106

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