GCC of Interior Furninshing Work of Academic Block

GCC of Interior Furninshing Work of Academic Block
NATIONAL LAW UNIVERSITY,ODISHA
CHAHATA, TULASIPUR
CUTTACK
NOTICE INVITING TENDER FOR INTERIOR & FURNISHING WORK OF
NATIONAL LAW UNIVERSITY CAMPUS WORKS
NAME OF THE WORK
:
PLACE OF SUBMISSION
OF THE TENDER PAPER
:
INTERIOR & FURNISHING WORK
OF ACADEMIC BLOCK FOR NATIONAL LAW UNIVERSITY
At the office of the
The Registrar
National Law University Odisha .
Chahata, Tulasipur, Cuttack - 753008, ODISHA
ARCHITECT:
M/S. RATH ARCHITECTONIC
PLOT NO. 104, MADHUSUDAN NAGAR
UNIT – 4, BHUBANESWAR-751001
1
CONTRACTOR
PH NO.-(0674)2390940,2395340.
NOTICE INVITING TENDER
National Law University Odisha invites sealed Short tender from the contractor on item rate basis for the execution of Interior & Furnishing
work for Academic Buildings of proposed National Law University Campus at Naraj, Cuttack, Odisha. Details of Tenders are as under.
a.
Name of the work
:
Interior & furnishing work for the Academic Building, National Law University, Odisha
Campus .
Phase – I Work (Side –A as mentioned in the attached floor plan drawing of academic
block).
Phase – II Work (Side –B as mentioned in the attached floor plan drawing of academic
block).
b.
Time allowed for completion
:
Phase – I work 30 days for the total work from the date of issue of LOI.
Phase – II work 75 days for the total work from the date of handing over of site.
Brief division of work will be done as follows :
Interior & furnishing work
Time period to be fixed 105 days for Interior & Furnishing work as per the following phase of work to be completed.
Phase –I work has to be completed by 30 days ( thirty days) from the date of issue of LOI (Academic block Side –A).
Phase – II work has to be completed by 75 days (Seventy five) for the total works from the date of handing over of the site (Academic block
Side –B).
Note: - For detail of block of Academic buildings, Please refer drawings
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CONTRACTOR
(I)
INTERIOR FURNISHING AND FINISHING WORK
:
c.
Earnest money deposit
:
Rs. 28,00,000 (Rupees Twenty eight lakhs only)
d.
Security deposit
:
5% of the contract value
e.
Cost of tender document
:
Rs. 10,000.00 (Rupees ten thousand only) ,DD (Demand Draft) in favour of “The
Registrar, National Law University Orissa. payable at Cuttack.
f.
Last date & time of receipt of Tender :
29/05/2012 at 3:30 P.M.
g.
Pre bid meeting
23/05/2012, at NLUO, Naraj Site at 11.00 AM.
h.
Address at which the Tenders are to be
submitted
:
The Registrar
.
National Law University Odisha .
Chahata, Tulasipur,
Cuttack - 753008, ODISHA
i.
j.
Date & time of opening of Tenders(Technical bid)
29/05/2012 at 4.00 P.M
Place of opening Tender:
At the office of the
The Registrar
.
National Law University Orissa .
Chahata Ghat, Tulasipur,
Cuttack - 753008, ODISHA
k.
Validity of offer.
3
240 days from the date of handing over the site.
CONTRACTOR
l.
Liquidated Damages.
1% of the estimated contract value shown in the Tender per week subject to a maximum of
5% of the accepted tendered amount.
In case the date of opening of Tender is declared as a holiday , the Tenders will be opened on the next working day at the same time.
National Law University Orissa has the right to accept / reject any / all Tenders without assigning any reasons.
For and behalf of National Law University Orissa .
Technical Bid Criteria
Reputed contractor who has successfully executed similar works may apply on or before 29/05/2012 their Tender can only be opened.
1. Basic criteria for pre-qualification of contractor:
a. Intending contractor should have minimum 7 years experience in that same field.
b. Intending contractor should have successfully completed one similar type of works in for Government/PSUs/
CPWD/PWD (State), / Corporate reputed corporate etc. during last seven years.
c. Intending contractor should have successfully completed similar type of works as under as on 31.03.2012 for
Government/PSUs/ CPWD/PWD (State)/ reputed corporate etc. during last three years. :
i. Two similar works each costing not less than Rs. 8 Crore. Or One similar works costing not less than Rs.12.00
Crores.
Similar work means:- Interior works, furnishing, HSVC (VRF Technology), Fire Fighting works, LAN and Wi-Fi system.
d. The annual turnover of the tenderer during last three years should be at least Rs. 20 Crores in one of the year or the total
turnover should be minimum 40.00 Crores during last three financial year.
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CONTRACTOR
e. Intending contractor must have sufficient experienced personnel, technical knowledge, establishment, plant/equipment to
complete the project well in time.
All the prescribed formats duly filled in with all necessary particulars as required there under along with attested copies of
certificates/credentials in proof of the particulars filled on shall be submitted in a sealed cover super-scribed “Prequalification of
contractor for Interior furnishing and finishing work of Academic Building of NLUO Campus at Naraj” on or before 3.30 P.M of
29/05/2012. at the Office of The Registrar, National Law University Orissa, Chahata, Tulasipur, Cuttack - 753008, ODISHA.
3. Selection will be made based on particulars and documents furnished by the applicant as required and satisfactory verification carried
out by the PMC / NLUO. Incomplete information in the application will lead to summary rejection. If any information furnished by
the applicant is found incorrect at a later stage, they shall be liable to be debarred from Tender / taking up the work. NLUO reserves
the right to verify the particulars furnished by the applicant independently.
4. Issue of Tender documents to the contractor will be restricted to those considered eligible from the applicant and no further press
notice in this regard will be issued. NLUO reserves the right to accept or reject any or all applications without assigning any reasons
whatsoever.
5. For any other clarifications, intending agencies may contact at the office of The Registrar NLUO in above mentioned address before
the last date of submission during working hours as mentioned above.
6. Incomplete applications and applications not filled properly with requisite details are liable for rejection and NLUO will not entertain
any further communication in such cases.
7. The NLUO reserves the right to accept or reject any or all applications without assigning any reasons whatsoever.
8. Pre-bid meeting with all contractor shall be held at NLUO site at Cuttack, on dt 23/05/2012 at 11.00 hrs at NLUO Site at Cuttack,
wherein contractor can clarify any doubts /discrepancies in documents drawings , and indicate only missing or any item taken extra in
the description of item, drawings or any details conveying different meaning at different places, other missing details or any missing
item in Drawings / Specifications / Conditions. All queries needs to be put up in writing to the “ The Registrar, NLUO, Cuttack. No
further clarifications shall be given by NLUO and contractor shall not claim any extra payment in future. Also contractor shall not be
entitled for any claim on such issues at later date.
5
CONTRACTOR
All the queries should be brought out during the Pre-bid meeting only in writing.
All the queries shall deliberated and corrective action if any shall be taken during the Pre- Bid meeting.
9. No interest shall be paid on Earnest Money Deposit and Retention money or any other securities.
10. The contractor should have executed similar works as an integrated project which includes interior work along with
HSVC(VRF Technology),firefighting system LAN and Wi-Fi system.
TENDERS SHOULD BE SUBMITTED AS FOLLOWS :
1. Tenders are to be submitted on the printed forms issued by NLUO. The contractor should quote the rates in figures as well as in words.
Special care should be taken to write the rates in figures in such a way that interpolation is not possible. The total amount should be
written both in figures and in words . In case of figures, the words . “Rs” should be written before the figure of rupees and words “p”
after the decimal figures e.g. Rs. 2.15 “p” and in case of words, the word “Rupees” should precede and the word “Paise” should be
written at the end, Unless the rate is in whole rupees and followed by the words “only” it should invariably be upto two decimal places .
While quoting the rate in schedule of quantities , the words “Only” should be written closely following the amount and it should not be
written in the next line. The amount of each item shall be worked out and the requisite total shall be given. All corrections shall be
attested by the initials of the Tenderers . In case of any discrepancy / difference, the rate quoted in words in the original copy of the
Tender and the amount derived there from shall prevail and be binding . If the rates in words are not written, the Tender will be rejected.
2. Tenders which should be placed in sealed cover with the name of the project and date of opening of Tenders written on the envelopes
will be received by the office of the Registrar, National Law University Odisha, Chahata, Tulasipur, Cuttack - 753008, ODISHA Upto
29/05/2012 at 3.30 P.M hrs in a sealed envelope of appropriate size containing the documents as under :
3. ENVELOPE MARKED “PART-A”
Envelope marked “PART-A” shall contain the following Documents :
a. Forwarding letter without mentioning the cost of the Tender value arrived at with quoted rates.
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CONTRACTOR
b. Earnest money deposit furnished in the form of Crossed demand Draft / Banker’s cheque drawn in favour of “The Registrar,
NATIONAL LAW UNIVERSITY ODISHA ” and payable at Cuttack for the amount indicated in the Tender Call Notice.
c. Any comment which the Tenderer desires to make in the form of a statement as brief as possible and with reference to the items.
d. Latest three years attested photocopies of upto date Income Tax and Sales tax Clearance Certificate.
e. The term and conditions which are of commercial and technical nature if any as per the conformation in the pre bid meeting to be
enclosed as annexure – “PB”
f. Any other papers the Tenderers wishes to submit towards qualification.
g. Class contractor submission of documents showing:
1. Nature and names of the firm.
2. Previous project done with documentary support.
4. ENVELOPE MARKED “PART-B”
Envelope marked” PART-B” shall contain the Priced Tender in duplicate –Marked “ORIGINAL” & “DUPLICATE”, on the body of the
Tender paper issued Non compliance of this provision may result in rejection of the Tender .
5. ENVELOPE MARKED “PART-C”.
Envelope marked No-PART”A” & “B” shall be put in large envelope of adequate size marked “PART-C” which shall be properly
sealed. This envelope, which shall be, endorsed on the outside face “TENDER CALL NOTICE FOR INTERIOR AND FURNISHING
WORK OF ACADEMIC BUILDING FOR NATIONAL LAW UNIVERSITY CAMPUS WORKS AT NARAJ, CUTTACK,
ODISHA”.
Outer envelope (Marked “PART-C”) containing the separate Tender documents as mentioned herein above shall be opened in the office
of the The Registrar, National Law University Odisha , Chahata, Tulasipur, Cuttack - 753008, ODISHA. at 29/05/2012. on 4.00 P.M
in the presence of the representatives of the Architect and of those tenderers who chose to remain present.
7
CONTRACTOR
Envelope “PART-A” containing earnest money deposit shall be opened first and if the Earnest money deposit is not found as prescribed
in the Tender the same shall be rejected and other sealed envelope will be returned unopened to the representatives of the concerned
Tender if present. Then the covering letter without mentioning the Tender amount arrived from the quoted rates and other documents as
specified herein above will be scrutinized and comments/conditions which has financial implication will be evaluated and the same may
be discussed with the Tenderers if required so.
The date of opening of Envelope “PART-B” containing the priced Tender in original and duplicate will be intimated to the qualified
bidders for attending the same with date and time by NLUO.
The acceptance of the tender will be made by the N.L.U.O., N.L.U.O will announced the name of the contractor whose Tender is
accepted. No reason will be given for acceptance / rejection of the Tenders.
The Registrar
National Law University Odisha
Chahata, Tulasipur, Cuttack - 753008, ODISHA
8
CONTRACTOR
ANNEXURE -I
PARTICULARS OF THE FORM TO BE
FURNISHED FOR THE PURPOSE OF
PRE-QUALIFICATION OF CONTRACTOR
1)
Name of the Organization
2)
Address
3)
Year of Establishment
4)
Status of the firm
(Whether Company/Firm/Proprietary)
5)
Name of Director/Proprietor.
i)
ii)
iii)
6)
Whether registered with the Registrar of Companies/
Registrar of Firms. If so, mention number and date.
9
CONTRACTOR
7)
a) Name and address of Bankers.
i)
ii)
iii)
iv)
b) Enclose Solvency Certificate from the Bankers.
c) Furnish the details of NPA or dispute with Bankers, if any.
8)
Whether registered for sales tax purposes. If so, mention number and date. Furnish also copies of sales tax clearance
9)
Whether an assessee of Income Tax. If so, mention permanent account number.
10)
Furnish copies of audited Balance Sheet and Profit & Loss Account (Audited) for the last three years i.e., as on 31.03.11, 31.03.10 &
31.03.012.
11)
If you are registered in the panel of other Organizations/Statutory Bodies, such as CPWD, PWD.MES, Banks etc., furnish
names, category and date of registration.
i)
ii)
iii)
iv)
v)
vi)
12)
Detailed description and value of works done during last 7 years
(As per proforma – 1 in a separate sheet)
13)
Specify turnover in last 3 years. In Rs.
2011-12
2010-11
10
certificate.
their
Crores
CONTRACTOR
14)
2009-10
Furnish the names with address of three responsible persons who will be in a position to certify about the quality as well as past
performance of your organization.
i)
ii)
iii)
15)
Furnish the details of the litigation, if any, with the employers.
16)
Other relevant information (As per Performa – 2 & 3)
It is certified that the information furnished is authentic. We understand that the Bank reserves the right to reject any or all applications without
assigning any reasons thereof.
Date:
(Signature of the applicant)
Including title & capacity
In which application is made with seal.
Place:
Note: Where copies are required to be furnished these is to certified copies preferably by
the concerned agencies or a Government Officer.
11
CONTRACTOR
Enclosure to Annexure I
PROFORMA – 1
PARTICULARS IN RESPECT OF WORKS EXECUTED DURING LAST 7 YEARS (See the note below)
Sl
No
Name of
work/Project with
Address
Short Description
of work Executed
Name &
Address
of
Owner
Value of
Work
Executed
Stipulated time
of Completion
With date of
commencement
Actual time of
Completion with
date of completion
1
2
3
4
5
6
7
Name of Architect/
Consulting
Engineer with
Phone &
Mobile no.
8
Note: Attested copies of work completion certificates issued by the employer to be enclosed for verification by the NLUO.
Name and Signature with Seal
12
CONTRACTOR
Enclosure to Annexure I
PROFORMA – 2
KEY PERSONNEL PERMANENTLY EMPLOYED.
Sl
No.
Name
Designation
Qualification
Experience
1
2
3
4
5
Years
With the
Firm
6
Any
other
7
Name and Signature with Seal
13
CONTRACTOR
Enclosure to Annexure I
ARTICLES OF AGREEMENT
(Subject to Approval by NLUO )
This agreement is made on the _____________ day of ___________2012 between “NATIONAL LAW UNIVERSITY ODISHA”
represented by its REGISTRAR _______________ (hereinafter called “NLUO”) which expression shall include their representatives,
executors, administrators and assignees of the ONE PART AND
M/s _______________________ a Company registered under
Companies Act of 1956 having its registered office at ______________________ represented by its ____________(herein called “CONTRACTOR ) which expression shall include his/their heirs principle partners, executors, administrators and assignees of the
OTHER PART.
WHEREAS NLUO is desirous of constructing NLUO Project at Chahatta, Tulasipur, Cuttack-753008, ODISHA and has caused
Drawings, Specifications, terms and conditions, Description of works , etc. describing the work to be done.
AND WHEREAS the said Drawings, specifications, terms & conditions, , Description of works etc. have been signed by or on behalf of
the parties here to.
AND WHEREAS THE CONTRACTOR has agreed and accepted to execute upon and subject to the conditions set forth herein and to
the conditions set forth in contract conditions all of which are collectively (hereinafter referred to as “The said Conditions”), the works
shown upon the said Drawings and described in the said specifications therein amounting to the sum of Rs.____________ (Rupees
_______________) or such other sum as shall become payable hereunder (hereinafter referred as The Said Contract Amount).
14
CONTRACTOR
AND WHEREAS THE CONTRACTOR has deposited Rs. _________________ (Rupees ___________________________________) as
Earnest Money for the Proposed Interior furnishing and finishing work of NLUO, to be retained with NLUO for the due performance
of this Agreement.
NOW IT IS HEREBY AGREED AS FOLLOWS:
1.
In consideration of the lump sum of Rs. ______________ (Rupees ________________) to be paid at the time and in the manner
set forth in said conditions CONTRACTOR will upon and subject to the said conditions execute and complete the works shown
upon the said drawings and such further detailed drawings as may be furnished to them by NLUO and described in the said
specifications and the said Description of works including rectification of any defect therein inconformity in all respect with the
provision of the contract.
2.
NLUO shall pay to CONTRACTOR the said Contract amount of Rs.__________ (Rupees _________________) or such other
sum as shall become payable at the time and the manner hereinafter specified in the said conditions as authorized by NLUO.
3.
The said drawings, Description of works and conditions of contract and other documents herein mentioned shall form the basis of
this CONTRACT , and the decision of the said NLUO as mentioned in the conditions of contract in reference to all matters of
dispute as to the materials, workmanship, the intended or interpretation of the clause of this Agreement, or any other document
attached hereto shall be final and binding.
4.
The following documents shall be deemed to form and be read and constructed as an integral part of the Agreement. (Viz)
(i)
(ii)
(iii)
(iv)
(a)
(b)
15
This form of Agreement.
Letter of Intent _____________dt. ______________
Tender schedule, Tender Call Notice, Form of Tender, Conditions of Contract, Specifications and Tender Drawings.
Following Correspondence.
__________________________
__________________________
CONTRACTOR
and the parties hereto will respectively abide by and submit themselves to the Conditions and stipulations and perform the
agreements on their parts respectively in such conditions, specifications.
5.
NLUO AND THE CONTRACTOR bind themselves, and successors in interest, executors, administrators and assigns of
administers and assigns of such other party in respect of all covenants of this Agreement.
6.
The said contract comprise the works above mentioned and all subsidiary works connected therewith within the same site, as may
be ordered to be done from time to time by the said NLUO even though such works may not be shown on the drawings or
described in the said specifications or the Description of works but may be fairly intended for Successful completion &
functioning of the project. This is a fixed cost contract and no escalation is payable. Abnormal increase in the cost of materials
or abnormal delay in completion of the project shall not be compensated for by escalation. It is explicitly instructed that the
Interior contractor shall provide for all necessary assistances as supply of tools, machinery, materials to all and such other
agencies directly engaged by NLUO in time for the execution and completion of the Works.
7.
NLUO reserves to himself the right of altering the drawings and nature of work and of adding to or omitting any items of work or
of having portions of the same carried out departmentally or otherwise be carried out without prejudice to this contract and the
contractor shall not be entitled to any remuneration or compensation on such work. The contractor shall not have any right to
object to same.
8.
The contractor shall not assign, sublet or transfer his/their interest in this agreement without the written consent of NLUO.
9.
The contractor shall afford every reasonable facility to the representatives of the said NLUO for inspection, checking or
otherwise to the site to enable them to find out the actual carrying out of all works in the manner laid down in the said conditions.
10.
If the contractor shall fail to comply with any of his obligations hereunder or shall he wind-up or his business shall be dissolved
or any receiver is appointed or any attachment is made in respect of any of his properties or the contractor shall otherwise fail or
neglect to complete the said work within the stipulated period, then or on the happening of any such event the “NLUO” shall be
entitled to cancel this Contract and to get the unfinished work done at the cost & risk of the contractor / by a third party & if
NLUO suffers any Losses in this regard NLUO shall look to the contractor for the same viz., payment or reimbursement to such
losses. The decision of the said NLUO in regard to the quantum of such losses will be final and binding on parties hereto. Upon
such termination of this Contract or there shall be adjustment of any payment made to contractor by NLUO the sub - contractor /
supplier shall, if required refund any such amounts to NLUO.
16
CONTRACTOR
11.
Time shall be considered as the essence of this CONTRACT and THE CONTRACTOR hereby agrees to commence the work in
accordance with the said conditions and to complete the entire and all the works connected there to or as ordered from time to
time within the time period stipulated herein and to execute the same diligently and consistently throughout the entire time period
so specified and the contractor shall strictly adhere to the detailed programme for completion of work.
12.
All disputes arising out of or in any way connected with this agreement shall be deemed to have arisen in Cuttack and only the
courts of Cuttack shall have jurisdiction to determine the same.
13.
All payments by NLUO under CONTRACT will be made at NLUO, Office of “The Registrar” NLUO . The contractor is
required to open a Bank account in the same bank as of NLUO for timely payments.
14.
It is the responsibility of the contractor to ensure timely depositing of sales tax on work contract tax as per the prevailing rate
during the tenure of contract period. The contractor shall be responsible for any delayed/partial payment of WCT, VAT, service
Tax and all other taxes as required under statute and other prevailing laws.
15.
As per Service Tax rules, applicable on Interior furnishing and finishing work , Service Tax is to be paid by the service provider
(the contractor in this case). As per section of the Central Exercise act 1944, as extended to Service Tax, every person making
Service Tax payments, shall be presumed to have passed on the incidence of such tax to client, availing the taxable service.
Accordingly Service Tax incidence. % (Prevailing rates) has been passed. This statutory liability will be deposited by us along
with each RA Bill and challan shall be submitted to NLUO on before submitting next bill, In case Service Tax rate is reduced /
scrap than Service Tax loaded in the lump-sum contract value shall be reimbursed to NLUO.
16.
Contractor shall provide the vouchers for full quantity of any of the material brought for the project whenever asked by NLUO
and be inclusive of Service tax and VAT in the rates.
17.
The Contractor will carry out the testing of any of the materials at his own cost from a recognized laboratory as approved by
NLUO as per the relevant IS Codes before it is used in the work.
18.
All parts of this contract have been read to us and fully understood by us.
As witness thereof the parties hereto have hereunto set their hands the day and year first above written.
17
CONTRACTOR
Signed by the said NLUO: ____________________________
In the presence of witness:
Name: ________________________
Name: _______________________
Occupation : ___________________
Occupation : ___________________
Address :
____________________ Address : ____________________
Signed by the said CONTRACTOR: ___________________________________
In the presence of witness:
Name: ________________________
Name: _______________________
Occupation : ___________________
Occupation : _______________
Address :
18
____________________ Address : ____________________
CONTRACTOR
FORM OF SHORT TENDER CALL NOTICE
To
The Registrar
National Law University Odisha ,
Chahata, Tulasipur, Cuttack - 753008, ODISHA.
Sub : Tender for Interior furnishing and finishing work of National Law University Campus for National Law University Odisha at
Naraj, Cuttack, ODISHA.
Dear Sir,
I/We, have seen the site, read and examined and clearly understood the content in the following documents related to the Interior furnishing and
finishing work of National Law University Campus for National Law University Odisha at CUTTACK, ODISHA.
a)
Tender Call Notice.
b)
Instruction to the Tenderers.
c)
Articles of Agreement.
d)
General conditions of contract.
e)
Special conditions of contract.
f)
Particulars specifications and special clauses forming part of schedule of quantities.
g)
Drawings.
h) Modifications/Amendments to the Tender Call Notice if any.
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CONTRACTOR
I/We hereby Tender for execution of the works referred to in the aforesaid document upon the terms and conditions contained or referred to
there in and in accordance in all respects with the specifications, designs, drawings and other relevant details at the rates quoted in Bill of
Quantity and within the period of completion as stipulated in schedule.
In consideration of I/We being invited to Tender, I/We agree to keep the Tender open for acceptance for …… months from the due date of
submission there of and not to make any modifications in its terms and conditions which are not acceptable. A sum of Rs-----------------------------------------------------------------------------is hereby forwarded in the form of demand draft No. ---------------- -----dt.------------------ issued by -------------------------(name of Bank) as earnest money in favour of National Law University Orissa which amount is not to bear any interest. If
I/We fail to keep the Tender open as aforesaid or make any modifications in the terms and conditions of the Tender which are not acceptable to
National Law University Orissa , I/We agree that National Law University Orissa shall without prejudice to any other right or remedy be at
liberty to forfeit the said earnest money absolutely. Should this Tender be accepted, I/We hereby agree to abide by and fulfill all the terms and
conditions and provisions of the aforesaid documents.
If after the Tender is accepted, I/We fail the commence the execution the works as provided for in the terms and conditions of contract. I/We
agree that National Law University Orissa shall without prejudice to any of their rights and remedies, be at liberty to forfeit the said earnest
money absolutely.
Witness----------------------------- signature in the capacity of ------------------------------date ------------------------ Duly authorize to sign the Tender on behalf of ----------------------------------------------------------------Address---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
Time -------------------------------Dated------------------------------Telephone No.-----------------------------------------------------------------------------------.
(Seal)
Tender submitted on ----------------------------------- Before ------------------------------------------- P.M.
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CONTRACTOR
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