SPS2000_Quick_Start_Guide
SPS-2000
Quick Setup Guide
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SPS-2000
ATTENTION
THE PRODUCT THAT YOU HAVE PURCHASED CONTAINS A RECHARGEABLE NI-MH BATTERY. THIS BATTERY IS
RECYCLABLE. AT THE END OF ITS USEFUL LIFE, UNDER VARIOUS STATE AND LOCAL LAWS, IT MAY BE ILLEGAL TO
DISPOSE OF THE BATTERY INTO THE MUNICIPAL WASTE SYSTEM.
CHECK WITH YOUR LOCAL SOLID WASTE OFFICIALS FOR DETAILS CONCERNING RECYCLING OPTIONS OR PROPER
DISPOSAL.
WARNING
THIS IS A CLASS A PRODUCT. IN A DOMESTIC ENVIRONMENT THIS PRODUCT MAY CAUSE RADIO INTERFERENCE IN WHICH
CASE THE USER MAY BE REQUIRED TO TAKE ADEQUATE MEASURES.
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SPS-2000
Contents
Memory Allocation Definitions ............................................................................... 5
Screen Designer..................................................................................................... 11
IRC – Real Time Communications........................................................................ 15
Clerk Interrupt ........................................................................................................ 19
Check Tracking System ........................................................................................ 21
Bill & Receipt Printer ............................................................................................. 25
Remote Order Printing .......................................................................................... 29
Employee Sign on with MCR................................................................................. 38
Receipt Graphics ................................................................................................... 41
Retail Barcode Scanning....................................................................................... 45
PLU Stock Control ................................................................................................. 47
Ingredient Inventory .............................................................................................. 51
Product Usage Analysis........................................................................................ 55
Electronic Journal.................................................................................................. 59
Groups by Employee ............................................................................................. 61
Program Backup and Restore to SD Card ........................................................ 615
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SPS-2000
Memory Reset
CAUTION: THIS WILL RESET ALL PROGRAMMED INFORMATION, SETTING THE MACHINE BACK TO
FACTORY DEFAULT SETTINGS
This procedure will reset the machine back to factory settings, ready to commence programming.
Note: Changing any memory allocation options after programming would result in resetting the terminal.
MEMORY ALL CLEAR
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Turn the power switch located underneath the terminal to OFF.
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Press and hold the STANDBY button located at the front of the terminal.
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Continue to hold the STANDBY button whilst turning the power switch to the ON position.
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You will be prompted to enter a password. Type 1287
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Two options will be shown, ALL CLEAR and SYSTEM MENU. Select ALL CLEAR. You will be
prompted to confirm your selection. This will load the default memory allocation, this is ideal for
demonstrations as all defaults are set, and the terminal is immediately ready for feature programming.
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To change the memory allocation select S-MODE then MEMORY ALLOCATION and alter the
required options.
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SPS-2000
Memory Allocation Definitions
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To access Memory Allocation select S MODE then MEMORY ALLOCATION
# OF PLU
This is the maximum number of PLUs (Price Look-Ups) you require in the system
# OF PLU STATUS GROUPS
This is the maximum number of Status Groups. These are used to program common system flags to a group
of PLUs and are required by the system.
# OF PLU PRICE LEVELS PER PLU (1 - 5)
This is the number of price levels per PLU. Each product has the ability to use four prices selected from
twenty price bands. This allows the user to create a matrix of products, selected for sale using the correct
price key. This also provides a detailed report when used with the PLU report by price level.
PLU REPORT BY PRICE LEVEL
It is possible to produce a read and reset report listing the sales quantity and value for each of the four prices
used per product, also providing an overall analysis of the sales quantities and values for the each price level.
# OF EMPLOYEES
This is the number of operators for the system also including the total number of employees available for the
time clock wage calculation feature. In order to produce the optional training financial report, include an
additional employee.
# OF TIME I/O PER EMPLOYEE
This is the number of times an employee can clock into the system before a daily time keeping reset report is
required to be printed. (I.e. the number of shifts per day)
USE GROUP BY EMPLOYEE
It is possible to produce a report showing specific group values sold per clerk. The option of 30 groups for
each individual clerk is available. This allows a specific range of 30 groups to be allocated to clerk 1 and a
different range of groups to be allocated to clerk 2 etc.. with the relevant sales reporting available.
CHECK TRACKING METHOD: SOFT / HARD
This is the method by which balances can be stored within the system. Soft refers to a complete detailed
analysis with all product sales stored and printed. Hard refers to balance only storage.
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SPS-2000
Memory Allocation Definitions
# OF TRACKING FILES
The norm is to have one tracking file for table detail storage. This however can be increased to four, each
running independently. This could be utilised to provide storage for Tables. Bar Check, Room Tabs, etc.
# OF LINES PER TRANSACTION
This is the maximum number of products, which can be sold per transaction and must be greater than the
number of lines per check/interrupt.
# LINES PER CHECK/INTERRUPT
This is the maximum number of product lines that can be stored per check, also when using clerk interrupt
this is the number of lines that can be stored per clerk.
MAXIMUM # OF CHECKS
This is the maximum number of checks that can be opened at once. The value you enter here provides that
maximum for each of the tracking files independently.
For example:- Check file 1 may be used for bar tabs of which 50 are required, whilst check file 2 may be
used for restaurant tables of which 200 are required.
# OF PRODUCT MIX GROUPS
Product mix groups are used for individual or for a group of products, providing an outer and single unit usage
analysis, the analysis is automatically updated when products are sold.
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SPS-2000
Memory Allocation Definitions
PRODUCT MIX TIME PERIODS# (24/48/96)
This is the number of time periods for product mix group sales reporting. This can be either 24-hourly, 48 - 1/2
hourly, 96 - 15 minutes. Further programming allows suppression and edit of any of the time periods within
the chosen range.
# OF RECIPE
Recipes can be used for stock control, When a product is sold; the information will be automatically calculated
back through the recipe file in order to deduct the stock from the relevant ingredients. This is the maximum
recipes available
# OF INVENTORY INGREDIENTS
This is the maximum number of ingredients required for recipe inventory stock control on the whole system.
# OF LINES FOR ELECTRONIC JOURNAL
This is the maximum number of lines available for the journal storage area before a reset report is required.
One line is needed for each line of normal print. Wrap round reporting can be activated with line by line
override of the oldest data.
# OF PAID RECALL TRANSACTIONS
It is possible to the display the last transactions and issue copy receipts. This is the maximum number for
recall.
CLERK INTERRUPT
This enables the layaway of active sales allowing more than one operator to use the terminal at a time
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SPS-2000
Memory Allocation Definitions
ANALYSIS 1 - 3 BY TIME PERIODS
This allows analysis of a sale within a specific type such as eat in / take out etc. The sale total is stored under
the analysis heading for reporting on the financial and appropriate time period report. The analysis keys can
also be used to change the printer output or tax status for product orders
TRACK 1 – 4 BY TIME PERIODS
The activity of paid checks can be reported per time period.
REPORT SELECTION TABLE
This enables activation of five reporting areas for each of the file types shown. The five report areas can be
read and reset independently.
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SPS-2000
Memory Allocation Definitions
# OF PROMOTION TABLE
The register allows promotional tables, discounting products based on the number of products sold and a
preset discount amount. Reporting per mix and match table is available.
# OF CATEGORY (0- 255)
It is possible to connect a smart card reader to the ECR. This memory option provides the ability to allocate
categories to the cards. This enables rewarding of specific card holders, for example CATEGORY 1 card
holder may require a 10% discount or points gained multiplied by 2 etc.. Each card in use must be linked to a
category
# OF HOT LIST (0 - 999)
It is possible to connect a smart card reader to the ECR. This memory option provides the ability to
Hot list stolen or lost cards, the value entered represents how many card references can be stored as
hotlisted. This file is checked to determine validity when a card sale is attempted
# OF ITEMS FOR PROMOTION TABLE
N/a
BITMAP NV BUFFER (0 – 999999)
The system has the ability to print graphics logos to the internal printer, these are downloaded from the PC
directly to the register. Alternatively the system allows graphical image printing on an external printer, where
an image number can be selected per product group and printed as vouchers etc.
CARD AUDIT MEMORY
N/a
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SPS-2000
Screen Designer
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A screen can include any combination of different keys.
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A specific screen can be activated after a PLU has been selected.
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A screen can be linked to a subsequent screen in order to lead the operator through a
sequence of selections
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A screen can be displayed for a single item selection closing after registration or
multiple items closing on request.
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A screen has various operator controls such as requesting that a set number of items
are sold from a screen.
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Up to 200 screens are available with a maximum of 40 items per screen, these can be
nested to create further item selections.
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SPS-2000
Screen Designer
Screen Allocation
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Select S-MODE then SCREEN DESIGNER
Use the arrow keys to scroll to the required screen, alternatively enter the screen no.
Select a key to program and press KEY on the right hand side of the screen.
Press the SCREEN NO. menu button and select the required screen from the list or alternatively
enter the screen no. followed by the SCREEN NO. button
Press OK
To resize a screen button select the required button size from the BUTTON TYPE option.
Repeat for further keys if required
Press CLOSE to save & exit
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SPS-2000
Screen Designer
Programming Screen Selections
This will assign the items that are to be displayed, when the screen is selected.
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Select S MODE then SCREEN DESIGNER
Use the arrow keys to scroll to the required screen, alternatively enter the screen no.
Select a key to program and press KEY on the right hand side of the screen.
Type in the function code and press the FUNCTION, NLU or SCREEN NO. key or press the required
menu button to select from the list.
Press OK
To resize a screen button select the required button size from the BUTTON TYPE option.
Select FUNCTION LIST STATUS PGM and select the options from the table below.
Press CLOSE to save & exit
FUNCTION LIST KEY LINK
# No. OF CHOICE
It is possible to link screens together, so that when the requirements of one
screen have been completed the next screen is displayed.
This is the number of choices to be made from the window
ITEM MULTIPLICATION
ALLOW EXIT FROM
TABLE WITH DONE
This forces the operator to enter a quantity for the item to be sold.
This allows the user to leave the screen without fulfilling the entire
compulsory requirements such as number of choices.
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SPS-2000
Screen Designer
Loading Images to Buttons
The SPS-2000 has the capability to load images to screen buttons
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Select S MODE then SCREEN DESIGNER
Use the arrow keys to scroll to the required screen, alternatively enter the screen no.
Select a key to program and select IMAGE on the right hand side of the screen.
Select the image to allocate to the button using the PAGE UP/PAGE DOWN keys and press OK
To remove an image from a screen button select NO IMAGE and press OK.
Copying And Deleting Images
It is possible to copy images from the SD card and delete images from the terminal. The images saved to
the SD card need to be less than 15 characters long, only contain alphabetic and numeric values and be
no more than 50 x 60 pixels in size.
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To copy images stored on the SD card select the COPY option.
When prompted to confirm select YES
To delete an image from the terminal select the DELETE option. To delete all images from the
terminal select DELETE ALL
NOTE :-IF THE DELETE ALL OPTION IS SELECTED THEN THE IMAGES WILL NEED TO BE RELOADED
FROM EITHER THE SD CARD OR FROM THE PC. TO COPY THE IMAGES DIRECTLY FROM THE PC
FOLLOW THE INSTRUCTIONS BELOW.
Downloading Images To The Terminal
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Set up your PC IP address to 192.168.0.2 and then set up the subnet mask as 255.255.255.0
Connect the PC to the terminal using the crossover cable.
Run the SPS2000Update.exe file.
Select the TARGET REGISTER number to match the terminal register number.
Select the PICTURE UPLOAD option this will transfer the information to the terminal.
For further information please refer to www.ycr.co.uk/faq
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SPS-2000
IRC - Communications
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Real time check tracking detail transfer, as any check is updated the information is
available on all terminals within the system
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Real time employee sale interruption, allowing operators to float around the system,
opening, closing, and adding to a sale on any terminal.
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Network management of time clock data, allowing any employee to clock into the wages
system on any terminal within the system, with a centrally held time clock.
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Networked remote order printers, allow a central set-up of printers or unique output
settings per terminal, with an optional centrally controlled kitchen order number
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Consolidated reports for all machines in the system, also the ability to select from a
terminal list table if individual machines are required, i.e. reports required for terminal 3,
5, and 7,
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Simple networked till by till financial report allow all terminals to be cashed up from any
register using the Station Totals report.
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Real time product creation, products amended or created any where on the system will
automatically be transmitted throughout the network.
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Automatic file recovery, allowing the terminal to automatically create a product during
report consolidation if that product does not exist on the terminal to which the report is
consolidated.
I.e. a product exists in terminal 2 with sales which is present on terminal 1, when sales
consolidation takes place on terminal 1 that item is created.
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A 10 base ‘T’ network, which incorporates an ETHERNET HUB communications
method for more than one terminal, providing efficient network management.
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SPS-2000
IRC – Real Time Communications
The information is transmitted real time, for example if a PLU is created on one terminal the information is
automatically transmitted to all machines within the network. The real time principal is also applied to check
details and employee interrupt sale data. This information is held in one terminal and can be updated and
accessed on any terminal within the network
The SPS-2000 uses 10 base ‘T’ network, which incorporates an ETHERNET HUB communications method,
this means if more than two terminals are to be connected together a hub is used, providing effective data
transfer such as automatic file recovery.
Cross over
Communications cable
Two Terminal System
FLOW OF DATA
Terminal 1
Terminal 2
More Than Two Terminal System
Terminal 1
Straight Through
Communications cables
Terminal 2
Communications
Ethernet HUB
Terminal 3
Terminal 4
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SPS-2000
IRC – Real Time Communications
When connecting terminals within an IRC system ensure, the main program information is identical, as the
system operates a real time update of product information etc. The file sizes within the memory allocation
must also be the same.
Setting Up Two Terminals
Each of the four tracking files can be stored independently on any of the cash registers within the system.
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Select S-MODE then SYSTEM OPTIONS
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Ensure the following are set-up
st
IRC: FROM REGISTER#
IRC: TO REGISTER#
REG# HOLDS TIME IN/OUT DATA
REG# HOLDS CHECK TRACKING DATA 1 to 4
REG# HOLDS CLERK INTERRUPT DATA
1 Register Number
Last Register Number
The register storing the wages time clock system
The register which stores balances
The register which stores the central clerk data
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SPS-2000
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SPS-2000
Clerk Interrupt
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The ability to interrupt a sale in progress and commence another sale for a different
employee.
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On screen display of products when an employee returns back to transaction to enter
additional products.
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The ability to open a transaction on one terminal and have that transaction available for
sales on any terminal within the system.
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The interrupt feature is available along with such features as check tracking, scanning
etc. allowing a truly flexible hospitality and retail system within the same network.
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Clerk Interrupt sales can also be posted to a check at the beginning of a sale or at any
time during the transaction.
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SPS-2000
Clerk Interrupt
The system allows one employee to interrupt the sale of another employee, this can apply to any machine
within the network. The number of lines that can be stored per employee is set within the memory allocation
under the header LINES PER CHECK/INTERRUPT
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Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION and set CLERK
INTERRUPT to YES
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Set the REG# HOLDS CLERK INTERRUPT DATA to the required register number.
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Select PGM-MODE then SYSTEM OPTION then GENERAL FUNCTION OPTIONS
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Ensure ALLOW CLERK INTERRUPT option 44 is set to YES. This allows users to layaway a sale
without finalising
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If sharing across an IRC network ensure ALLOW FLOATING CLERK option 45 is set to YES. This
allows users to operate a sale on more than one machine
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If clerks are not being signed off when using clerk interrupt then ensure ALLOW CLERK CHANGE
WITHOUT SIGN-OFF option 45 is set to YES
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SPS-2000
Check Tracking System
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Four independent IRC real time tracking files can be used
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For example, restaurant checks, bar tabs, function room orders and restaurant
balances.
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The List check key is available to display a list of open soft checks.
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On Screen display of current bill with complete detailed billing and the ability to recall to
the display paid transactions
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Hour by Hour Analysis of each Tracking File, Independent open tracking reports
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Archived balance history for two independent check tracking files.
For example tracking file one can maintain Restaurant checks that are open whilst
tracking file two will hold for reporting purposes all paid restaurant bills, this also applies
to files 3 and 4
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Guest count tracking to record the number of guests served with hourly analysis.
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Seat numbers used to identify a specific seat (or person) within a transaction. This
facilitates separate payment by seat for a single check, and helps identify food
requirements to the preparation staff assisting with assembling meals
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Split Payment allowing division of a guest check into equal segments for payment by
more than one person. For example for people wanting to pay their share of the bill.
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An Add Check feature with the ability to Add/transfer multiple guest checks through the
four tracking files.
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The balance can be recalled by either entering the check or by the table number if there
are multiple checks for the same table. When the table number is entered all open
checks at the table will be displayed and the operator can then open the required check.
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The option to print bitmap images on the transaction receipt. The system also has guest
check billing logo messages separate from the normal receipt messages.
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There are three definable text analysis buttons; these can be used to provide hourly
reports for the value of goods sold per analysis area. Pressing one of these buttons
during the sale will automatically ensure the sales area totalled to the correct area.
These keys can be used for BAR, FUNCTION, etc. to analyse how busy each area is
per hour, also how much revenue each area produces. These keys also have the ability
to change the kitchen order printing area per transaction.
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The ability to maintain balances only using the hard check system, which uses less
memory than detail tracking as the balances, not products are stored.
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SPS-2000
Check Tracking System
Memory Allocation
This must be set as part of the system initial program and cannot be changed without resetting to defaults
NOTE PLEASE ENSURE THE IRC PROGRAMMING SECTION HAS BEEN COMPLETED AS SHOWN
PREVIOUSLY, SPECIFYING WHICH TERMINAL WILL BE STORING CHECK TRACKING DATA.
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Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION
CHECK TRACKING METHOD
This should be set to SOFT for detail tracking
CHECK TRACKING FILES 0-4
This option is the number of tracking files in use.
LINES PER CHECK/INTERRUPT
This is the number of lines per bill 1 item is 1 line
MAX NUMBR CHECKS (ALL FILES)
This is the number of checks available. This and the number
of lines apply to all check files
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SPS-2000
Check Tracking System
Screen Allocation
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Select S-MODE then SCREEN DESIGNER
Use the arrow keys to scroll to the required screen, alternatively enter the screen no.
Select a key to program and press KEY on the right hand side of the screen.
Type in the function code and press the FUNCTION key or press the FUNCTION menu button to
select from the list.
Press OK
Repeat for further keys if required
Press CLOSE to save & exit
Check Tracking Function Keys
RECALL CHECK 1 – 4
STORE CHECK 1 – 4
LIST CHECK 1 – 4
PRINT CHECK
GUEST #
ADD CHECK
SEAT#
SPLIT PAYMENT
TABLE#
Four different tracking files can be used to maintain checks
Press one of the four STORE CHECK # keys to hold a transaction
Press the List Check key to display a list of open checks
Used to print a bill for any of the check tracking files 1 – 4
Used to record the number of customers
Add /transfer checks
Pay items from check by seat number
Use the split payment key to divide the amount of a check equally
Used to enter the table
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SPS-2000
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SPS-2000
Bill Printer
It is possible on a detailed check tracking system to have a complete itemised bill for the customer. This is
printed on an external printer. The settings below show how to program an external printer.
There are various options available for customising the bill, for example, the ability to sort the bill so items are
printed in order of their analysis groups etc, please refer to the system options
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Select S-MODE then DEFINE PORT
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Press the SERIAL PORT# key and select the port from the list (this is the physical port the printer is
connected to).
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Press the button next to DEVICE and select PRINTER
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Select the correct printer model from the list and press OK twice to save and exit.
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SPS-2000
Bill & Receipt Printer
Allocating The External Printer To The System List
The system stores a master list of all printers used in the system, these are then allocated to a particular task.
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Select PGM-MODE then PRINTER & KV ROUTING followed by SYSTEM PRINTER
CONFIGURATION
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Type in the name of the printer in the first available number i.e. #1 RECEIPT TILL 1
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Select the register number the printer is linked to, then select the physical port number from the list
i.e. 01 1 means REG 1, port 1.
The same REG number and port can be used for various print jobs
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SPS-2000
Bill & Receipt Printer
Programming The Print Check Key
The bill can be printed to any one of the 40 external printers.
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Select PGM-MODE then FUNCTION KEY
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Use the PAGE UP/PAGE DOWN buttons and select the PRINT CHECK key.
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Enter the printer # to be used, this is the printer number from the system printer configuration list
i.e. 01 for RECEIPT PRINTER 1
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Press CLOSE and CLOSE again to quit and save
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SPS-2000
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SPS-2000
Remote Order Printing
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The ability to allocate the nine different printing groups to 40 different combinations of
locations.
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Sorting of the kitchen order by the printer groups, i.e. starters, mains etc. with optional
cutting per group
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Automatic timed change of the printing locations. For example switch from food printing
in the bar to printing in the restaurant on an evening.
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The ability to change the printer location within a sale using either the KP routing
function key or using one of the three area analysis keys.
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Optional display of the current printing area, and of the currently printed order number
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Optional global order numbering so all terminals issue a consecutive kitchen order
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There is a great degree of flexibility in formatting the kitchen ticket, i.e. Print Retail price,
Sale total, Consolidation of like items etc…
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The ability to hold an ordered check item so the selected items will not print on the
printer at balance hold. The items will be highlighted ready for print when required
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The ability to print items to the order printer on request using a Print key.
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The ability to customise the kitchen printer ticket with logo, price, PLU number etc.
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SPS-2000
Remote Order Printing
Each product can be allocated to any one of nine print groups. This print group can be sent to any one of 40
different printer locations.
Whenever the product print group appears in the printer table it will be printed at that printer. The same print
group can be entered more than once causing products to print at more than one location simultaneously
and/or multiple tickets at the same location.
Example PLU Setup
PLU 1 SOUP
PLU 2 STEAK
PLU 3 GLASS of WINE
PLU 4 GLASS of BEER
PLU 5 BOTTLE OF CHAMPAGNE
- PRINT GROUP 1 - PRINT GROUP 1 - PRINT GROUP 2 - PRINT GROUP 2 - PRINT GROUP 1 & 2
RESTAURANT
RESTAURANT
BAR
BAR
RESTAURANT & BAR
Example Printer Matrix
Note Every time the PLU printer GROUP appears the item is printed on that printer
Print Groups
that each
printer will
Print Out
The printers can switch automatically to print a completely different set of PLU print Groups, For example
separate hot and cold food kitchen printers may be active during lunch and a single kitchen printer active
during dinner, you can make assignments to four different time periods.
The system also has extensive kitchen order print formatting, i.e. print all products in kitchen printer group
order, i.e. all starters together etc, print retail prices, sales totals etc. all can be set to customise the print out.
Some items may be programmed as auto grill so they will always be sent to the designated grill printer. The
advantage of using the auto grill group is the item is sent to the printer immediately after the sale of the next
item or when the print key is pressed. This allows for speedy service in fast food environments
A seat number (person number) system can also be used in a soft check system. The purpose is to separate
orders by individuals so that they can be identified as individuals on kitchen requisitions. This also facilitates
separate payments.
Another feature is used in table check management to prevent kitchen printer orders from being printed
immediately after items are registered and serviced.
For example a server registers a customers order consisting of appetisers and main courses, without this
feature both the appetisers and main courses are printed at the same time. With this feature the server can
‘Hold’ MAIN course items, which prevents them from being printed. At a later time the server can recall the
check where the items were registered and fire the main course items so they can be prepared and served
when the customer is ready
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SPS-2000
Remote Order Printing
EXAMPLE During the day the restaurant is not open so the wines and food that are ordered at the bar cannot
print to the restaurant printer. They must print on the bar printer,
During the evening the restaurant will be open and they will deal with any wine and food orders.
BAR
RESTAURANT
PHYSICALLY
CONNECTED
BAR
RESTAURANT
WINES
PRINTER 1
PRINTER 2
PRINTER3
REGISTER 1 - BAR
REGISTER 2 – RESTAURANT
1
2
3
BAR PRINTER
FOOD PRINTER
WINES PRINTER
REG 1 - PORT 1
REG 2 – PORT 1
REG 2 – PORT 1
PLUs to be printed in these locations
ITEMS
BAR DRINKS
BAR FOOD
WINES
RESTAURANT FOOD
DAY TIME
- Prints in the BAR
- Prints in the BAR
- Print in the BAR
- Restaurant Shut
EVENING
- Prints in the BAR
- Prints in the Restaurant
- Prints in the Restaurant
- Prints in the Restaurant
PLU Print Groups allocated
ITEMS
FOOD
DRINK
WINES
The 1st – 9th Print
groups can have the
print groups entered
in any order up to 9
of them i.e. the 1st, 2nd
etc..
PRINT GROUP
- GROUP 1
- GROUP 2
- GROUP 3
PRINTER ROUTING – DAYTIME – Everything to be printed in the bar as restaurant is closed
BAR PRINTER
FOOD PRINTER
WINES PRINTER
1ST
PRINT
GROUP
2nd
PRINT
GROUP
3rd
PRINT
GROUP
4th
PRINT
GROUP
5th
PRINT
GROUP
6th
PRINT
GROUP
7th
PRINT
GROUP
8th
PRINT
GROUP
9th
PRINT
GROUP
1
0
0
2
0
0
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
PRINTER ROUTING – EVENING – BAR FOOD & Wines are to be printed in the RESTAURANT
BAR PRINTER
FOOD PRINTER
WINES PRINTER
1ST
PRINT
GROUP
2nd
PRINT
GROUP
3rd
PRINT
GROUP
4th
PRINT
GROUP
5th
PRINT
GROUP
6th
PRINT
GROUP
7th
PRINT
GROUP
8th
PRINT
GROUP
9th
PRINT
GROUP
1
2
3
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
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SPS-2000
Remote Order Printing
It is possible to set five physical printers to one terminal and nine printers per product through an inter register
communications network, of up to 40 printers.
Setting the Serial Port
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Select S-MODE then DEFINE PORT
Press the SERIAL PORT# key and select the port from the list (this is the physical port the printer is
connected to).
Press the button next to DEVICE and select PRINTER
Select the correct printer model from the list and press OK twice to save and exit.
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SPS-2000
Remote Order Printing
Allocating The External Printer To The System List
The system stores a master list of all printers used in the system, these are then allocated to a particular task.
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•
•
Select PGM-MODE then PRINTER & KV ROUTING then SYSTEM PRINTER CONFIGURATION
Type in the name of the printer in the first available numbered row i.e. #1 RECEIPT TILL 1
Select the register number the printer is linked to then select the physical port number from the list
i.e. 01 1 means REG 1, port 1. The same REG number and port can be used for various print jobs
32
SPS-2000
Remote Order Printing
Allocating A PLU To Kitchen Print Group
Each PLU is assigned to a kitchen printer group via PLU Status Group programming. These are then linked to
a printer number for printing.
•
Select PGM-MODE then PLU then PLU STATUS GROUP
•
Select the relevant PLU Status Group as defined by the PLU in question.
•
Press the OPTION#4 tab and select PRINT ON KP option and change to YES
•
Put a tick in the desired Product Printing group box. i.e. 1 BAR KP items, 2 FOOD KP items.
33
SPS-2000
Remote Order Printing
Allocating Printer Group to a printer
Any printer which is defined in the system can then be allocated a PLU Printer group
•
Select PGM-MODE then PRINTER & KV ROUTING then KITCHEN PRINTER ROUTING Period one is
automatically selected
•
Enter the number for the printer to be used, this is the number given to the printer in system printing
configuration.
•
Enter the PLU Printer groups that product will print. i.e. 1 BAR DRINKS, 2 BAR FOOD
34
SPS-2000
35
SPS-2000
Employee Sign on with MCR
•
The SPS2000 supports a multiple track magnetic card reader.
•
Card formats can be specified within the system set-up determining which aspect of
the code is read from the card.
•
It is possible to utilise the magnetic card for clerk sign on.
•
The system allows clerk balance layaway using the magnetic card clerk function.
36
SPS-2000
Employee Sign on with MCR
Enabling the Card Reader
•
•
•
Select PGM-MODE, select SYSTEM OPTIONS then GENERAL FUNCTION OPTIONS
Set the EMPLOYEE SIGN-ON option to OPERATING CODE.
Set the CARD READER ENABLE option to YES
Setting The Employee Card Format
•
Select PGM-MODE, then EMPLOYEE and select EMPLOYEE CARD
READ
Set to the Track (1 or 2) that you wish to read.
CARD ID
If ID numbers are to be used, enter the ID number (up to 10 digits) from the magnetic
cards that will be accepted. If ID numbers are not to be used, ignore this field.
Enter Y to use card ID numbers, or N if you do not wish to use card ID numbers.
Enter the number of the column that the Card ID starts.
Enter the number of digits to be read for the Card ID.
Enter the number of the column that the Card number starts.
Enter the number of digits to be read for the Card number.
CHECK CARD ID?
COLUMN OF CARD ID
CARD ID DIGITS
COLUMN OF NUMBER
CARD NUMBER DIGITS
37
SPS-2000
Employee Sign on with MCR
Assigning The Card
•
•
Select PGM-MODE, then EMPLOYEE then select EMPLOYEE again.
Select the OPERATING CODE option and either swipe the employee card through the reader or
enter the employee operating code.
•
•
Select PGM-MODE, then EMPLOYEE and select AUTHORITY LEVEL
Select the required authority level and set the SIGN IN/OUT USING MCR option to YES
38
SPS-2000
Employee Sign on with MCR
Employee Time Keeping With MCR
If you wish to use Employee time keeping with the Magnetic card reader then ensure the following options are
set:•
Select PGM-MODE, then SYSTEM OPTIONS, PAGE DOWN and select TIME KEEPING OPTIONS
and ensure EMPLOYEE SIGN-IN/OUT is set to CLOCK IN CODE
•
Select PGM-MODE then EMPLOYEE, then EMPLOYEE again.
•
Select the CLOCK IN CODE option and either swipe the employee card or enter the employee clock
in code.
•
Select a JOB CODE and a PAY RATE for the employee
•
Select PGM-MODE, then EMPLOYEE and select AUTHORITY LEVEL
•
Select the required authority level and set the CLOCK IN/OUT USING MCR option to YES
•
In REG mode, press the CLK IN/OUT button to time in/out the clerk and swipe the employee card.
•
Select the JOB CODE and press OK.
39
SPS-2000
Receipt Graphics
•
Graphical receipt header can be printed on the external printer
•
Graphical images can be printed for each product status groups for voucher
issuance etc.
•
The images can be sent directly from the PC to the printer, alternatively sent via the
PC to the register then to the printer, if they are to be changed regularly.
40
SPS-2000
Receipt Graphics
The bitmap images can be stored either in the printer or sent via the PC to the SPS-2000 and then to the
printer. Used when the images are to change frequently and it is not possible to connect the printer to the PC
each time for image downloading. The following section, assumes the images have been downloaded to the
printer, using the correct printer utility.
External Image Printing Receipt Header
Using the printer utility and the documents supplied, download the images to the printer
• Ensure within S-MODE – DEFINE PORT that printer is programmed to the port
• Ensure within PGM-MODE – PRINTER & KV ROUTING menu the receipt printer is programmed
• Within the S-MODE – PRINTER DRIVER SELECTIONS select the required printer type and select
the LOGO option. The current setting should be changed to the appropriate printer control command
found within the printer manual for example the SRP350 is 1c7xxx where xxx is image No.
External Image Printing PLU Images
The following section allows printing of a graphical image per product status group
•
•
Using the printer utility and the documents supplied, download the images to the printer
From the PGM-MODE menu select PLU then PLU STATUS GROUP and enter the image number in the
LINKED NV IMAGE # section
41
SPS-2000
Receipt Graphics
•
From the PGM-MODE menu select PLU then PLU ADD & CHANGE, select the required PLU and
ensure that under the OPTION#2 tab that PRINT NV IMAGE is set to YES
42
SPS-2000
43
SPS-2000
Retail Barcode Scanning
•
The option of scanning both EAN 8, EAN 13, UPC-E, UPC-A and Addendum
barcodes
•
The ability to combined hospitality and retail scanning systems in the same IRC
(inter register communications) network
•
Complete random access product file, creation and deletion, with expansion memory
chips available for larger product files
•
The ability to deal with price inclusive scaleable barcodes
•
Various scanner types available for selection, including hand held, fixed unit, etc
•
The system also incorporates all the regular retail features such as price inquiry, Not
found product creation, price change, mix and match features etc.
44
SPS-2000
Retail Barcode Scanning
Allocation Of The Scanner To A Port
•
•
•
Select S-MODE then DEFINE PORT
Press the SERIAL PORT# key and select the port from the list (this is the physical port the scanner is
connected to).
Press the button next to DEVICE and select SCANNER
Serial Port Settings
•
Select S-MODE then select DEFINE PORT
•
Enter the appropriate BAUD RATE, PARITY, DATA & STOP bit settings that match the settings found on
the scanner setup sheet.
45
SPS-2000
PLU Stock Control
•
Current stock maintenance for saleable PLUs (Price Look Up) codes, real time
update during maintenance and inquire giving a true figure for the stock holding of all
terminals in the network.
•
Mode lock and employee authority restriction for maintenance features, stock
addition, subtraction and overwrite
•
Wastage functions keys, to enable operator access to wastage of retail products
within the register or manager modes.
•
Current stock and minimum stock reorder analysis reports.
•
The ability to included or exclude items by categories using the PLU status group
programming
•
Parent product links allowing integer or decimal subtraction of stock automatically
from a master product such as a half print stock subtracting from a pint.
•
Detailed stock report by various reporting options both standalone and networked
46
SPS-2000
PLU Stock Control
Allowing Plus To Use Stock Control
•
Select PGM-MODE then PLU then PLU STATUS GROUP
•
After selecting the correct group change the flag STOCK PLU? to YES
Entering The Minimum Stock Value
•
Select PGM-MODE then PLU then PLU MINIMUM STOCK
•
Select the required PLU from the list.
•
Following the on screen prompt select the required item.
•
Enter the appropriate minimum stock figure in units.
47
SPS-2000
PLU Stock Control
Stock Entry
•
•
Select PGM-MODE then PLU then PLU STOCK, select the desired option to allow addition, subtract
and overwrite of stock quantities.
It should be noted within PLU programming it is possible to link two products together to deduct from
one stock quantity, please refer to the programming manual.
48
SPS-2000
49
SPS-2000
Ingredient Inventory
•
The ability to store 999 Independent ingredients for recipe inventory analysis in
addition to the normal PLU stock control feature.
•
Ingredients allocated to a recipe to provide an accurate stock usage analysis
•
Recipes allocated to PLU saleable products for menu explosion of inventory usage.
•
Sub nesting of recipes, for true recipe management.
•
Manager Controlled inventories input of receipts, transfers, wastage etc for
ingredient lines.
•
Detailed or abbreviated inventory reporting analysis of usage
•
Comprehensive food costing report analysis
INVENTORY REPORT
X1 REPORT
0001
FOOD COST REPORT
X1 0003
X2
X1 REPORT
0003
CONSOLIDATED 01-02
BURGER
PRICE $
PLU# 01234567890123456
INV #002
BURGER
BEGINING INVENTORY
1000.00
RECEIPTS
100.00
TRANSFER INS
25.00
TRANSFER OUTS
10.00
RAW WASTE
-5.00
THEORETICAL USAGE
110.00
SHELF COUNT
1000.00
ACTUAL USEAGE
112.00
ENDING INVENTORY
998.00
VALUE OF INVENTORY
2245.50
VARIANCE +/-2.00
VARIANCE COST
-4.50
-----------------------------------NET SALE
1376.15
FOOD COST
312.00
VALUE OF INVENTORY
VARIANCE COST
EMPLOYEE:
TIME 09:03
DEBI BARTON
1.95
USAGE COUNT
28
ITEM COST
1.200
USAGE COST
33.60
SALES COUNT
28
NET SALES
54.60
--------------------------------STEAK
PRICE
11.95
PLU#01234567890123456
USAGE COUNT
105
ITEM FOOD COST
2.250
USAGE COST
236.25
SALES COUNT
105
NET SALES
1254.75
---------------------------------TOTAL FOOD COST
269.85
TOTAL SALES COUNT
133
NET SALES TOTAL
1309.35
2245.50
-4.50
#01
NO.000000
EMPLOYEE:
DEBI BARTON
#01
TIME 09:03
NO.000000
50
SPS-2000
Ingredient Inventory
It is possible to program a list of ingredients, which can then be linked to create a recipe. This recipe is then
allocated to a PLU number ensuring that when the PLU is sold, the stock is deducted from the ingredients
For example PLU 1
RECIPE 10
SIRLOIN STEAK
is linked to recipe number 10
Is the whole meal including
1 x Portion of Potatoes
1 x Portion of Carrots
1 x 8oz Steak
1 x Side Salad - This is also a recipe number 9, comprising of lettuce etc.
When PLU 1 SIRLOIN STEAK is sold the sales quantities and values are registered as normal. Then the
stock is reduced through Recipe 10 to each of the meal ingredients, then through Recipe 9 to the side salad
ingredients.
Memory Allocation
This must be set as part of the system initial program and cannot be changed without resetting to defaults
•
Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION
# OF RECIPE
This is the number of recipes that can be created
# INVENTORY INGREDIENT
This is the number of ingredients available to be allocated to recipes
51
SPS-2000
Ingredient Inventory
Recipe Set-Up
•
Select PGM-MODE then PRODUCT & INGREDIENT then EDIT INGREDIENT
•
For edit ingredients, enter the description of each ingredient and the cost price of the lowest usable unit.
I.e. If melons are served halved it is the cost per half of melon.
•
Once the ingredients have been entered press CLOSE to go back to the sub menu and select RECIPE
TABLE and link all the ingredients to a recipe
•
Ensure the recipe number is linked to the PLU within the PGM-MODE option
52
SPS-2000
53
SPS-2000
Product Usage Analysis
•
This will provide a usage report showing how many unit have been used from a case
for each product linked to the group.
•
I.e. How many pints used per gallon, How many burgers used from a box?
•
Automatically updated by the system as sales are made no need for manual entries
•
Hourly / ½ Hourly / 15 Minute unit usage analysis
•
Option of abbreviated or detailed reporting for usage analysis,
Product Mix
PRODUCT MIX REPORT
X1 REPORT
PRODUCT/TIME
BOTTLE BECKS
00:00-05:59
00:00-15:59
00:00-23:59
TOTAL
EMPLOYEE:
TIME 09:03
X1 0003
UNIT#PC
(CASE)
0001#084
0001#084
0001#084
0005#012
COUNT
TOTAL
204
204
204
612
222.36
222.36
222.36
667.08
DEBI BARTON
54
X2 0001
#01
NO.000000
SPS-2000
Product Usage Analysis
Product mix groups can be used to program each product with a piece count usage of a case, with the
product group defining how many units are in each outer. This will then provide reporting on how many units
and case have been used per group and per time period.
Memory Allocation
This must be set as part of the system initial program and cannot be changed without resetting to defaults
Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION
# OF PRODUCT MIX GROUPS
# OF PRODUCT MIX TIME PRD
This is the number of groups available for items to be linked to
This is how the groups will be reported, hour, ½ hour, or 15 mins
55
SPS-2000
Product Usage Analaysis
Product Mix Creation
•
Select PGM-MODE then PRODUCT & INGREDIENT followed by PRODUCT MIX ITEMS
ITEM#
DESCRIPTOR
PCS/UNITS
UNIT DESC
•
This is a sequential product mix group number
The description of the item to be tracked i.e. beef burgers or bottles of becks
This is the number of items in a case i.e. 12 burgers or 24 bottles
This is the description of the case i.e. 12 Burgers are a DZEN or CASE
Select PGM-MODE then PLU then PLU ADD & CHANGE. Ensure the PLU is linked to the PRODUCT
MIX GROUP
56
SPS-2000
57
SPS-2000
Electronic Journal
•
Complete flexibility in determining exactly what is saved to the electronic journal.
Information that may or may not be saved are :•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Cash finalised transactions
Cheque finalised transactions
Miscellaneous tender finalised transactions
Transactions with discount, premium operations
Received on account and Paid out transactions
Return Merchandise transactions
Transactions with error correct and void sales
No Sale Transactions
Cancelled Transactions
Transactions with negative items
Reports printed
Program Read
Check tracking sales
Clerk Interrupt sales
Complete analysis for reporting purposes any combination of the following can be
printed
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Cash finalised transactions
Cheque finalised transactions
Miscellaneous tender finalised transactions
Transactions with discount, premium operations
Received on account and Paid out transactions
Return Merchandise transactions
Transactions with error correct and void sales
No Sale Transactions
Cancelled Transactions
Transactions with negative items
Reports printed
Program Read
Check tracking sales
Clerk Interrupt sales
•
Optional display of Journal full warning
•
Optional Wrap round journal maintenance, i.e. when the maximum storage is reach the
oldest data will be overwritten
58
SPS-2000
Electronic Journal
There is a greater degree of flexibility with the information that can be stored and retrieved from the electronic
journal. This can be used to CUSTOMISE your reporting.
Memory Allocation
This must be set as part of the system initial program and cannot be changed without resetting the defaults
• Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION
# OF LINES FOR
ELECTRONIC JOURNAL
This is the number of lines that can be stored. One line printed on a
conventional journal is the equivalent of one line stored
System Options
•
•
•
Select PGM-MODE then SYSTEM OPTION and PAGE DOWN to E.J & DETAIL PRINTING OPTIONS
Ensure all the required options are set to YES
Sales will now be stored in the electronic journal available for X and Z reporting.
59
SPS-2000
Groups by Employee
•
The system allows reporting of group sales analysis per employee for up to 30
groups
•
Each employee can be programmed with a different set of 30 groups
•
The copy program option allows quick transfer of the same groups from one
employee to another.
60
SPS-2000
Groups by Employee
It is possible to link sales groups to individual employees for reporting purposes up to 30 groups can be
allocated for each individual employee.
Memory Allocation
This must be set as part of the system initial program and cannot be changed without resetting to defaults
•
Ensure the memory is allocated by using S-MODE option MEMORY ALLOCATION
USE GROUP BY EMPLOYEE – This allows allocation of groups per employee for sales reporting
Program Employee Groups
•
Select PGM-MODE then EMPLOYEE then GROUPS BY EMPLOYEE
EMPLOYEE
GROUP#
DESCRIPTOR
This is the employee number these groups total to for reporting
Entered here is any one of the 99 group numbers to be linked
Displayed here is the name of the group selected
It is possible to enter a different selection of groups for employee 2 alternatively copy program can be used to
make the settings identical.
61
SPS-2000
Program Backup and Restore
•
It is possible using the SD flash card to backup and restore the full terminal program
•
The SD card can also be used to save reports, which can then be viewed via the PC
•
Graphical images used within the screen designer can also be backuped
62
SPS-2000
Program Backup & Restore
It is possible to backup and restore an SPS-2000 program to a removable SD flash card for future use. It is
also possible to save terminal reports to the SD card. The report is saved in a separate folder named with the
current date and time.
Backing Up The Program To The SD Card
CAUTION: WHEN BACKING UP AND RESTORING DATA ENSURE THE IRC SETTINGS ARE SET FROM
REGISTER 1 TO REGISTER 1
•
•
•
Select S mode, SRAM BACKUP then select BACKUP PGM TO SD
When prompted select YES
The terminal will beep when the operation is complete
Restoring The Program From The SD Card
CAUTION: IF THE MEMORY ALLOCATION IS DIFFERENT FROM THE PROGRAM SAVED ON THE SD
CARD THE DATA MAY NOT BE RESTORED. IN ORDER TO LOAD THE PROGRAM CORRECTLY MAKE
SURE THE MEMORY ALLOCATION IS LOADED FROM THE SD CARD
•
•
•
•
•
Select S mode, SRAM BACKUP and select LOAD MEMORY ALLOCATION FROM SD
When prompted select YES
Then select RESTORE PGM FROM SD
When prompted select YES
The terminal will beep when the operation is complete
Saving Reports To The SD Card
•
•
•
•
Select S mode, SRAM BACKUP and select SAVE REPORT TO SD
When prompted select YES
The terminal will beep when the operation is complete.
It is possible to save individual reports by pressing SAVE when the report is on screen
63
SPS-2000
64
SPS-2000
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