AUP--Staff Acknowledgement

AUP--Staff Acknowledgement
Access to Electronic Networks/Internet Safety Policy
Staff Acknowledgement Form
To: All District Staff
In order to receive access to the District’s electronic network, employees must receive a copy of the
District’s Access to Electronic Networks & Internet Safety Policy. This MVTHS Board of Educationapproved policy describes appropriate use of District network resources as well as the potential
consequences of policy violations.
The employee must sign this Access to Electronic Networks & Internet Safety Policy – Staff
Acknowledgement Form and return it to the Superintendent’s Office (A203).
Staff Member
Title/P osition
Access to Electronic Networks & Internet Safety Policy
The following terms, when used herein, shall be defined
as follows for purposes of implementation and
administration of this policy:
a. District Electronic Network - the computer
hardware and software, including the electronic
communications system contained therein which
is the property of Mt. Vernon Township High
b. Negligence - the doing of some act which a
person of ordinary prudence would not have done
under similar circumstances or the failure to do
what a person of ordinary prudence would have
done under similar circumstances.
c. Data - information and/or documents which are
the property of Mt. Vernon Township High
School, a staff member, or a student thereof and
which an employee/student does not otherwise
have normal access to or use of as part of her/his
studies/activities. The term "data" shall not refer
to such items as tests, worksheets, material
normally assigned to or distributed to students or
staff by the employee as part of his/her normal
employment duties, student records maintained by
the employee, student grades assigned by the
employee, or other curricular and extracurricular
material normally prepared and used by the
employee during the course of her/his normal
employment duties.
Electronic networks, including the Internet, are a part of
the District's instructional program in order to promote
educational excellence by facilitating resource sharing,
innovation, and communication. The Superintendent or
designee shall implement a plan for this policy.
The School District is not responsible for any information
that may be lost, damaged, or unavailable when using the
network, or for any information that is retrieved or
transmitted via the Internet. Furthermore, the District will
not be responsible for any unauthorized charges or fees
resulting from access to the Internet. The District may
hold the user responsible for any losses, costs, or damages,
including reasonable attorney fees, incurred by the District
Approved by the Board of Education: Tuesday, October 16, 2007
relating to, or arising out of, any violation of the access to
electronic networks.
Mt. Vernon Township High School will not be held liable
for any personal loss when using district network and
The use of the District’s electronic networks shall (1) be
consistent with the curriculum adopted by the District as
well as the varied instructional needs, learning styles,
abilities, and developmental levels of the students, and (2)
comply with the selection criteria for instructional
materials and library-media center materials.
Compliance with Copyright Laws
The Board of Education intends to adhere to all copyright
laws as applied to computer software and public media.
The Board also intends to comply with the license
agreements and/or policy statements contained in the
software packages used in the District. Therefore, all
software used on District computers or computer networks
shall be, where applicable, purchased by the Board. All
software used on District computers or computer networks
shall be properly licensed and registered with the
publisher, and installed by the Director of Technology or
other designated personnel.
Employees have no expectation of privacy in their use of
the District Electronic Network. The District has the right
to access, review, copy, delete, or disclose, as allowed by
law, any message sent, received, or stored on the District’s
electronic mail’ system. The District has the right to and
does monitor use of the District Electronic network by
students, including students’ access of the Internet, as part
of maintenance and to determine whether the use is
consistent with federal and state laws and District policies
and guidelines.
Employees should be aware that their personal computer
files or System use may be subject to public disclosure
under the Illinois Freedom of Information Act.
Students and staff members have no expectation of
privacy in any material that is stored, transmitted, or
received via the District's electronic network or District
computers. Electronic communications and downloaded
material, including files deleted from a user's account but
not erased, may be monitored when deemed necessary.
Rules for appropriate behavior and communications apply
when using electronic networks and are defined in the
Electronic Network and Internet Acceptable Use Policy.
Unacceptable Use
Employees of the District are responsible for their actions
and activities involving the District Electronic Network
and Internet. Examples of unacceptable use include:
Intentionally using the network for any illegal activity,
including violation of copyright or other contracts, or
transmitting any material in violation of any U.S. or
State regulation;
Participating in inappropriate online activities such as;
attempts to bypass district content filtering (proxy
sites), conduct of unlawful activities, hacking attempts
upon onsite or offsite data servers or network
equipment, or attempts to alter their own, or other
student’s information or data.
Downloading copyrighted material for other than
personal use;
Using the network for commercial gain;
Invading the privacy of individuals;
Using another user’s account or password;
Intentionally posting material authored or created by
another without his/her consent;
Intentionally posting anonymous messages;
Partisan political activities; campaigning for or against
public policy questions that appear on a ballot;
Non-educational and potentially inappropriately
accessing content such as, but not limited to:
submitting, posting, publishing or displaying any
defamatory, abusive, obscene, profane, pornographic,
threatening, racially offensive, harassing, religious
material, illegal materials, or material of a sexual
Unauthorized editing of district or staff webpages.
Using the network while access privileges are
suspended or revoked.
Internet Safety
Each District computer with Internet access shall have a
filtering device that blocks entry to visual depictions that
are (1) obscene, (2) pornographic, or (3) deemed harmful
or inappropriate for students, as defined by the Children’s
Internet Protection Act and as determined by the
Superintendent or designee. The Superintendent or
Approved by the Board of Education: Tuesday, October 16, 2007
designee shall enforce the use of such filtering devices. An
administrator, supervisor, or other authorized person may
disable the filtering device for bona fide research or other
lawful purpose, provided the person receives prior
permission from the Superintendent or system
administrator. The Superintendent or designee shall
include measures in this policy’s implementation plan to
address the following:
1. Limiting student access to inappropriate matter as
well as restricting access to harmful materials;
2. Student safety and security when using electronic
3. Limiting
“hacking” and other unlawful activities; and
4. Limiting unauthorized disclosure, use, and
Authorization for Electronic Network Access
All use of the District’s Electronic Network shall be
consistent with the District’s goal of promoting education
excellence by facilitating resource sharing, innovation,
and communication. This policy does not attempt to state
all required or prescribed behavior by users. However,
some specific examples are provided. The failure of any
user to follow the terms of the Access to Electronic
Networks policy may result in the loss of privileges,
disciplinary action in accordance with the applicable
provisions of the appropriate collective bargaining
agreement, and/or appropriate legal action. Users shall be
subject to disciplinary action under this policy only after
they have been given a copy of this policy. Each student
and his or her parent(s)/guardian(s) must sign the
Authorization before being granted access to the District’s
Electronic Network. Employees will be required to give a
signature acknowledging receipt of a copy and acceptance
of this policy.
All users of the District’s computers and means of Internet
access shall maintain the confidentiality of student
records. Reasonable measures to protect against
unreasonable access shall be taken before confidential
student information is loaded onto the network.
Use of Unauthorized Software/Unauthorized Copying of
a. Staff members shall not be permitted to load or
copy software (District-owned or personal)
without written permission of the Director of
Technology. All software used on District
computers or computer networks shall be,
properly licensed and registered.
b. Staff members shall not be permitted to copy any
District owned software without written
permission of the Director of Technology.
Unauthorized Access/Sharing Passwords
a. Staff members shall not tamper with, attempt to
gain or gain access to computer data to which a
staff member has no security authorization. You
are responsible for your individual account and
must take all reasonable precautions to prevent
others from being able to use your account.
Modifying Data
a. Superintendent of schools/Director of Technology
shall be the only person to authorize modifications
of data.
Any user of the District Electronic Network who engages
in any of the prohibited acts listed above, shall be subject
to discipline which may include: (1) discipline as provided
in the District’s policies, (2) suspension or revocation of
District Electronic Network privileges, and (3) referral to
law enforcement authorities or other legal action in
appropriate cases.
If a staff member’s conduct constitutes a violation of
copyright laws, the staff member may be subject to
prosecution under such laws.
Legal Reference
Children’s Internet Protection Act, P.L. 106-554., 20
U.S.C § 6801 et seq., 47 U.S.C. § 254(h) and (l), 720
ILCS 135/0.01.
105 ILCS 5/10-20.14 Student Discipline Policies; ParentTeacher Advisory Committee
b. Any staff member who intentionally damages any
District hardware or software, shall be responsible
for payment of all repair, service and/or
replacement costs, and may be subject to
disciplinary action.
Monitoring On-Line Activities
Random checks will be performed on a monthly basis.
The district reserves the right to log network use and to
monitor fileserver space utilization by district users, while
respecting the privacy rights of both district users and
outside users.
The board of education establishes the use of the internet
is a privilege, not a right; inappropriate, unauthorized, and
illegal use will result in the cancellation of those
privileges and appropriate disciplinary action.
Teachers and staff are expected to monitor student use.
Monitoring student use is defined as what is expected and
Public Input
MVTHS will provide public notice for, and hold at least
one public meeting, in order to address any proposed
modification of the district’s Electronic Network and
Internet Safety Policy. This meeting may be held in
conjunction with other school business. This meeting will
observe the Illinois Open Meetings Act.
Approved by the Board of Education: Tuesday, October 16, 2007
Technology Services Department
Access to Electronic Networks/Internet Safety Policy
Frequently Asked Questions
The following is an attempt to provide answers to many of
the questions that have risen during the process of
updating Mt. Vernon Township High School’s Acceptable
Use Policy (AUP).
Philosophically, if staff members are using the Internet for
personal uses, their fluency will cross over into more
efficient use of the Internet for work purposes, benefiting
all of us. It is clear in the policy, however, that personal
use must not interfere with the employee’s assigned
You can think of personal use of the Internet as a similar
situation to personal use of a school telephone or personal
reading of a school library book. The library purchases
books for pleasure reading as well as for research.
There are many questions regarding whether a user may
access a certain type of website. The overarching rules
1. You cannot access sites that are pornographic,
contain pornographic images, or illegal content.
2. You cannot do personal business during your
assigned duty time. Teachers may access the
Internet or use email for personal reasons during
preparation periods, but not during classes when
they are assigned to work with students. Support
staff may use the Internet or email for personal
reasons during times when they are not on duty.
Supervisors are responsible for making sure that
all employees fulfill the requirements of their
jobs. The technology staff is not responsible for
policing employees’ personal use of the district’s
Internet connection or email system.
Why update now?
The district is required to adopt a policy addressing
inappropriate Internet content in order to comply with the
Children’s Internet Protection Act. Unless we have a
CIPA policy, we cannot receive substantial funding
available through federal and state grants. CIPA requires
that every computer on the network go through the content
filter. Thus, the policy applies to all computers and users.
What if I open an email from a friend and it’s not
You would promptly delete the email and possibly ask the
friend to send personal communications to your home
During the last year I have started to receive
numerous, unwanted emails. What if I accidentally
open one? What is the district doing to stop these
unwanted emails from entering our system?
Many junk emails are the result of viruses. The district
has purchased software to catch viruses transmitted within
emails. If you receive an email from an unknown or
suspicious source, delete it right away. You could select
the email and view its properties to get more information
about the contents. If the email has an attachment ending
in “.exe”, you should delete it immediately.
Can I access my Yahoo or other personal email
account before or after school or during lunch?
How will the district monitor usage of computers?
We will periodically run reports that summarize websites
visited by our users. The purpose of the monitoring system
is to identify patterns of abuse, such as repeated attempts
to access sites on the pornography filter list, interactive
gaming sites, or illegal downloads, etc. The software can
tie website access to individual user login names. The
monitoring software is not a system that captures all the
keystrokes a person types, or a remote viewing system that
allows someone to electronically watch over your
Remote viewing is only done with the permission of the
user when technical support is requested. Our monitoring
software will analyze websites accessed by district users.
If someone is found violating conditions, are they
reprimanded and warned or just dismissed?
The extent of the discipline will depend upon the
violation. If the user has violated a law, for example, has
viewed child pornography, then the incident must be
reported to legal authorities.
Can we have a different home page?
All Mt. Vernon Township High School machines will be
initially set up with MVTHS.ORG website as the home
page. You may change the setting on staff workstations,
but not on student computers.
Can we save our favorites websites to the Favorites
Can we run software that we may have picked up at a
conference to see if it will work for the classroom? Can
we run shareware/freeware software?
Contact the technology coordinator in this situation. First,
we must analyze whether the software is compatible with
our systems and network. Then if you find that the
software benefits your instruction, it must be approved
and purchased by your department.
If we are allowed to use the Internet for personal use
on our own time (e.g. lunchtime), how will the district
determine if I was on a non-school related website
during my lunchtime taking into consideration that
people do not go to lunch at the same time everyday.
Who will be determining if a website I visit is “work
related” and what will that determination be based on?
The Superintendent or designee and/or the Principal will
make all decisions regarding whether or not a user has
violated the Computer and Internet Acceptable Use
Policy. This is not the duty of the district technology staff.
Can we:
…download a recipe for tonight's dinner?
…book personal airline tickets?
…check on "wellness" issues, such as diseases and/or symptoms of such?
…read online newspapers?
…look up ‘help’ for new software?
…do online banking?
…check the weather?
…search for lawn care information?
…search real estate listings?
…look up reviews for concerts?
…use MapQuest for personal needs?
…search for personal phone numbers?
Yes, remembering that personal use of the Internet or
email should be done outside of your assigned duty times.
How can we keep pop-ups off our computers that
might violate this policy?
Pop-ups are annoying and we currently have software to
eliminate them.
Can I listen to music through the Internet while
No, limited Internet bandwidth may be an issue and could
slow network response. Almost every district computer
has a CD-ROM player that is capable of playing music if
it is needed. Also, we have blocked downloading of music
from some file sharing sites due to abuse by students.
Are we permitted to use the Internet to purchase items
such as books and gifts, or purchase stocks from an
online broker?
Yes. One area of concern: Mt. Vernon Township High
School employees should not use school email addresses
to sell or advertise items on eBay or similar sites. You
should not post a school address to an outside site for
personal business.
When my children come to school with me on the
weekend, will they be able to play games on
and other children’s sites?
Yes. We currently block some interactive game sites that
were being abused by students, but we do not block all
games sites.
May I use school email to inform colleagues/friends
that I am participating in a charity event and ask them
to sponsor me?
This type of announcement should be directed to specific
individuals and not to the “All” groups within our email
Mr. Rob Knutson
Technology Coordinator
[email protected]
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