REGULAR AGENDA BOARD of DIRECTORS MEETING CONSOLIDATED

REGULAR AGENDA BOARD of DIRECTORS MEETING  CONSOLIDATED
BOARD of DIRECTORS MEETING
Wednesday, June 17, 2015
4:00 p.m.
REGULAR AGENDA
CONSOLIDATED
This document is a consolidation of the above-noted meeting agenda and includes the
addition of the document(s) listed below. Note that documents listed below that have been
brought forward at the meeting and form a part of the agenda will be found at the back of
this agenda package.
AGENDA ADDITIONS
Agenda Item No.
E.10
Subject
−
Greater Vernon Water – Master Water Plan Objectives
REGIONAL DISTRICT OF NORTH OKANAGAN
BOARD of DIRECTORS MEETING
Wednesday, June 17, 2015
4:00 p.m.
REGULAR AGENDA
A.
APPROVAL OF AGENDA
1. Board of Directors – June 17, 2015
(Opportunity for Introduction of Late Items)
(Opportunity for Introduction of Late Items – In Camera Agenda)
RECOMMENDATION 1
(Unweighted Corporate Vote – Simple Majority)
That the Agenda of the June 17, 2015 regular meeting of the Board of Directors be
approved as presented.
B.
ADOPTION OF MINUTES
1. Board of Directors – June 3, 2015
RECOMMENDATION 2
Page 1
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the June 3, 2015 meeting of the Board of Directors be adopted
as circulated.
C.
DELEGATIONS
1. Agricultural Land Commission Application
DeTOURDONNET, A. and V. c/o M. DeTOURDONNET [File No. 15-0114-C-ALR]
[See Item E.3]
Board of Directors Agenda – Regular
D.
-2-
June 17, 2015
UNFINISHED BUSINESS
1. Okanagan Basin Water Board – Request for Designated Annual Work Window
− Letter dated March 12, 2015 from the Okanagan Basin Water Board
Motion on the floor from the May 6, 2015 Board of Directors Meeting:
RECOMMENDATION 3
Page 6
(Unweighted Corporate Vote – Simple Majority)
That as recommended by the Greater Vernon Advisory Committee, the Okanagan
Basin Water Board be advised that the request for a designated annual work window
for milfoil control in Kalamalka Lake be established in consultation with Greater
Vernon Water staff to optimize operational efficiencies.
E.
NEW BUSINESS
1. Bylaw 2636 – Electoral Area “D” and “E” Official Community Plan Amendment
Bylaw 2637 – Rezoning
LEITRIM CONTRACTING LTD. c/o O’ROURKE [File No. 14-0088-D-OR]
− Staff report dated June 5, 2015
RECOMMENDATION 4
Page 7
(Part 26 – Special Voting – Includes Electoral Areas Only)
That following consideration of comments received at the Public Hearing, Electoral
Areas “D” and “E” Official Community Plan Amendment Bylaw No. 2636, 2014 which
proposes to change the land use designation of a +1.48 ha portion of the property
legally described as District Lot 628, ODYD, and located at 1021 Trinity Valley Road,
Electoral Area “D” from Large Holdings and Agricultural to Commercial be given
Third Reading.
RECOMMENDATION 5
(Part 26 – Special Voting – Includes Electoral Areas Only)
That following consideration of comments received at the Public Hearing, Rezoning
Bylaw No. 2637, 2014 which proposes to rezone a +1.48 ha portion of the property
legally described as District Lot 628, ODYD, and located at 1021 Trinity Valley Road,
Electoral Area “D” from the Large Holding (L.H) Zone to the Recreation Commercial
(C.5) Zone be given Third Reading.
2. Bylaw 2477 – Electoral Area “F” Official Community Plan Amendment
Bylaw 2478 – Rezoning
Tony’s Tire c/o Vetter [File No. 10-0497-F-OR]
− Staff report dated May 25, 2015
RECOMMENDATION 6
Page 34
(Part 26 – Special Voting – Includes Electoral Areas Only)
That, as recommended by the Electoral Area Advisory Committee, the referral
process outlined in the Planning Department report dated May 25, 2015 be
considered appropriate consultation for the purposes of Sections 879, 881 and 882
Board of Directors Agenda – Regular
-3-
June 17, 2015
of the Local Government Act with regard to Electoral Area “F” Official Community
Plan Amendment Bylaw No. 2477, 2011 which proposes to amend the land use
designation of the property legally described as Lot 1, Sec 14, Twp 19, R9, W6M,
KDYD, Plan 2168, Except Plans 21604, 23402 and H10220 and located at 64
Highway 97B, Electoral Area “F” from Agricultural to Country Residential; and further,
That Electoral Area “F” Official Community Plan Amendment Bylaw No. 2477, 2011
which proposes to amend the land use designation of the property legally described
as Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans 21604, 23402
and H10220 and located at 64 Highway 97B, Electoral Area “F” from Agricultural to
Country Residential, be given Second Reading and referred to a Public Hearing.
RECOMMENDATION 7
(Part 26 – Special Voting – Includes Electoral Areas Only)
That Rezoning Bylaw No. 2478, 2015 which proposes to rezone the property legally
described as Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans
21604, 23402 and H10220 and located at 64 Highway 97B, Electoral Area “F” from
the Non-Urban (N.U) zone to the Country Residential (C.R) zone be given First and
Second Readings and referred to a Public Hearing.
3. Agricultural Land Commission Application
DeTOURDONNET, A. and V. c/o M. DeTOURDONNET [File No. 15-0114-C-ALR]
− Staff report dated May 20, 2015
RECOMMENDATION 8
Page 45
(Unweighted Corporate Vote – Simple Majority)
That, as recommended by the Electoral Area Advisory Committee, the application of
Agatha and Vincent deTourdonnet c/o Michael deTourdonnet under Section 21(2) of
the Agricultural Land Commission Act to subdivide the property legally described as
Lot A, Sec 12, Twp 8, ODYD, Plan KAP48707 and located at 4877 Haynes Road,
Electoral Area “C” not be authorized for submission to the Agricultural Land
Commission.
4. Legal Document Request - Modification of Covenant KP036954
BLACK, R. [File No. 15-0022-F-LD]
− Staff report dated May 1, 2015
RECOMMENDATION 9
Page 55
(Part 26 – Special Voting – Includes Electoral Areas Only)
That, as recommended by the Electoral Area Advisory Committee, the request to
modify Covenant KP036954 registered on the title of the property legally described
as the S½ of the SW¼ of Sec. 3, Twp. 20, R9, W6M, KDYD, Except Plans 23082,
23688, and KAP49667 and located at 247 Black Road, Electoral Area “F” by
authorizing the construction of ten (10) Agri-Tourism Campsites on the Non-Urban
(N.U) zoned portion of the property be referred to a Public Hearing.
Board of Directors Agenda – Regular
-4-
June 17, 2015
5. Lot Frontage Waiver Request
SILCHENKO, E. and E. [File No. 15-0177-E-WVR]
− Staff report dated May 19, 2015
RECOMMENDATION 10
Page 66
(Part 26 – Special Voting – Includes Electoral Areas Only)
That as recommended by the Electoral Area Advisory Committee, the 10% minimum
frontage requirement of Section 802.7 of the RDNO Zoning Bylaw No. 1888, 2003 be
waived for the property legally described as Lot 2, Sections 26 and 35, Twp 45,
ODYD, Plan 24879 and located at 1377 Highway 6, Electoral Area “E” by reducing
the lot frontage of proposed Lot 1 from 103.44 metres to 79.151 metres and by
reducing the lot frontage of proposed Lot 2 from 88.93 metres to 58.0 metres as
shown on the site plan attached to the Planning Department report dated May 19,
2015.
6. Community Works Fund Project #105 (Biodiversity Conservation Strategy)
− Staff report dated May 22, 2015
RECOMMENDATION 11
Page 72
(Unweighted Corporate Vote – Simple Majority)
That, as recommended by the Electoral Area Advisory Committee, the Engagement
and Communication Plan for the implementation of the Biodiversity Conservation
Strategy be funded from the Community Works Fund at a cost of $10,010.
7. Community Works Fund Project #106 (Cosens Bay Water Quality Monitoring)
− Staff report dated May 22, 2015
RECOMMENDATION 12
Page 82
(Unweighted Corporate Vote – Simple Majority)
That, as recommended by the Electoral Area Advisory Committee, the Water Quality
Monitoring Cosens Bay – Year 2 study be funded from the Electoral Area “B”
allocation of the Community Works Fund at a cost of $10,023.
8. Community Works Fund Project #108 (Gardom Lake Baseline Assessment)
− Staff report dated May 22, 2015
RECOMMENDATION 13
Page 92
(Unweighted Corporate Vote – Simple Majority)
That, as recommended by the Electoral Area Advisory Committee, the Gardom
Creek Baseline Assessment be funded from the Electoral Area “F” allocation of the
Community Works Fund at a cost of up to $40,000.
Board of Directors Agenda – Regular
-5-
June 17, 2015
9. Regional Growth Strategy – Five Year Review Draft Terms of Reference
- Staff reported dated June 9, 2015
RECOMMENDATION 14
Page 101
(Unweighted Corporate Vote – Simple Majority)
That the June 9, 2015 report title, ‘Regional Growth Strategy – Five Year Review
Draft Terms of Reference’ be received for information.
10. Greater Vernon Water – Master Water Plan Objectives
RECOMMENDATION 15
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to draft Terms of Reference based upon the model of the Drought Response Team
to establish a Master Water Plan – Stakeholder Sub-Committee of the Greater
Vernon Advisory Committee to work on the Master Water Plan to receive and
consider information and provide feedback to politicians and staff.
RECOMMENDATION 16
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to investigate a communications strategy with regard to the Master Water Plan
process.
11. Greater Vernon Cultural Plan
RECOMMENDATION 17
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, working within
existing resources, the following direction be provided to support the development of
the Greater Vernon Cultural Implementation Plan:
− The Regional District will only fund independent registered societies
− Any operating funding provided by the Regional District will have an operating
agreement and/or contract for services (multi-year) in place
− The Regional District will provide facilities (not direct programming) for the
following:
− Cultural Conservation and Exhibition
– Community Cultural Programming
12. Marshall Field Soccer Pitch Maintenance
− Staff report dated June 4, 2015
RECOMMENDATION 18
Page 102
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
Board of Directors Agenda – Regular
-6-
June 17, 2015
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to report back to the Greater Vernon Advisory Committee on the cost to provide early
season water irrigation to Marshall Field.
RECOMMENDATION 19
(Customized Stakeholder Vote – Includes Coldstream, Vernon, Electoral Areas B
and C)
That as recommended by the Greater Vernon Advisory Committee, staff be directed
to investigate establishing operations reporting protocols to ensure that contract
provisions are being met.
13. Union of British Columbia Municipalities – Call for Nominations
− Correspondence dated June 5, 2015
FOR DISCUSSION
Page 105
14. Regional District of North Okanagan 2014 Statement of Financial Information
- Staff report dated June 17, 2015
RECOMMENDATION 20
Page 116
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to the requirements of the Financial Information Act, the 2014
Statement of Financial Information and attached Schedules for the Regional District
of North Okanagan be approved.
F.
BUSINESS ARISING FROM DELEGATIONS
G.
REPORTS
1. Standing and Select Committees
RECOMMENDATION 21
Page 125
(Unweighted Corporate Vote – Simple Majority)
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Special – May 28, 2015 (unadopted)
− Greater Vernon Advisory Committee – Regular – June 4, 2015 (unadopted)
− Electoral Area Advisory Committee – Regular – June 4, 2015 (unadopted)
2. External Committee Reports
3. Chief Administrative Officer’s Report
4. Chair’s Report
Board of Directors Agenda – Regular
H.
-7-
June 17, 2015
IN CAMERA
RECOMMENDATION 22
(Unweighted Corporate Vote – Simple Majority)
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board
of Directors convene In Camera to deal with matters deemed closed to the public in
accordance with Section 90(1)(c) and (e) of the Community Charter.
I.
REPORT FROM IN CAMERA
J.
ADJOURNMENT
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item B.1
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the BOARD of DIRECTORS of the REGIONAL
DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on
Wednesday, June 3, 2015.
Members: Director R. Fairbairn
Director K. Acton
Director S. Fowler
Director D. Dirk
Director G. McCune
Director J. Brown
Director A. Mund
Director J. Cunningham
Director C. Lord
Director B. Quiring
Director B. Fleming
Director M. Macnabb
Director H. Cameron
Director H. Halvorson
Electoral Area “D”
Village of Lumby
City of Armstrong
District of Coldstream
City of Enderby
Township of Spallumcheen
City of Vernon
City of Vernon
City of Vernon
City of Vernon
Electoral Area “B”
Electoral Area “C”
Electoral Area “E”
Electoral Area “F”
Chair
Vice Chair
Staff:
D. Sewell
L. Mellott
R. Smailes
S. Banmen
P. Juniper
G. Routley
C. Mazzotta
K. Pinkoski
T. Nelson
C. Howkins
Chief Administrative Officer
General Manager, Electoral Area Administration
General Manager, Planning and Building
General Manager, Finance
Deputy Corporate Officer
Deputy Planning Manager
Information Services Manager
Manager, Parks
Community Development Coordinator
Senior Clerk, Corporate Services
Also
Present:
Alternate Director J. Garlick
Councillor G. Kiss
Media and Public
District of Coldstream
District of Coldstream
CALL MEETING TO ORDER
The meeting was called to order at 4:00 p.m.
APPROVAL OF AGENDA
Board of Directors – June 3, 2015
Moved and seconded by Directors Cunningham and Fowler
That the Agenda of the June 3, 2015 regular meeting of the Board of Directors be approved as
amended:
- Item E.10 – Canada Day Grant
- In Camera – Section 90(1)(j)
CARRIED
Page 1 of 135
Board of Directors Minutes – Regular
-2-
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item B.1
June 3, 2015
ADOPTION OF MINUTES
Board of Directors – May 20, 2015
Moved and seconded by Directors Acton and Mund
That the minutes of the May 20, 2015 meeting of the Board of Directors be adopted as
circulated.
CARRIED
Committee of the Whole – May 20, 2015
Moved and seconded by Directors Lord and Cunningham
That the minutes of the May 20, 2015 meeting of the Committee of the Whole be adopted as
circulated.
CARRIED
DELEGATIONS
Mabel Lake Marina – Terry Laursen
Terry Laursen provided an overview of the new Mabel Lake Marina and invited the Board of
Directors to attend the Grand Opening scheduled for July 3, 2015.
NEW BUSINESS
Environmental Awards
The Chair presented plaques to the 2015 North Okanagan Environmental Leadership Award
recipients in recognition of their efforts in the community. The following awards were presented:
-
Environmental Leadership by a Group or Business
o Element Eco Design
o The BX Press Cidery & Orchard
-
Youth Environmental Leadership
o Charles Bloom Secondary School Textile, Arts and Crafts Grades 9-12
o Vernon District Girl Guides of Canada
-
Individual Environmental Leadership
o Cat Majors
o Jack Elliman
Moved and seconded by Directors Lord and Fowler
That the report dated May 12, 2015 Environmental Leadership Award Winners be received for
information.
CARRIED
Page 2 of 135
Board of Directors Minutes – Regular
-3-
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item B.1
June 3, 2015
Bylaw 2665 – Disposition of Park Lands Acquired in Relation to Subdivision
Director Quiring declared a conflict of interest and left the meeting.
Moved and seconded by Directors Cunningham and Macnabb
That Disposition of Park Lands Acquired in Relation to Subdivision Bylaw No. 2665, 2015 be
Adopted.
CARRIED
Director Quiring returned to the meeting.
Sound Level Tests – Proposed Shooting Range – 1021 Trinity Valley Road, Electoral Area
“D”
Moved and seconded by Directors Dirk and Acton
That the report dated May 20, 2015 from the Bylaw Enforcement Officer regarding a Sound
Assessment of the proposed shooting range located at 1021 Trinity Valley Road, Electoral Area
“D” be received for information.
CARRIED
2015 Community Grant Applications
Moved and seconded by Directors Acton and Cameron
That the community grant applications, as listed in the May 5, 2015 report titled 2015
Community Grant Applications, be approved with the following amendment:
−
Lumby and District Health Services Society be added for their programming at 50% of the
community rate, with two hour intervals, up to $1,000 grant.
CARRIED
Canada 150 Community Infrastructure Grant Program – Museum
Moved and seconded by Directors Cunningham and Mund
That a funding application be submitted to the Western Economic Diversification Canada 150 –
Community Infrastructure Grant Program in support of upgrades to the Greater Vernon Museum
and Archives, for a maximum total project cost of $200,000; and further,
That a funding commitment of up to $100,000 be provided for upgrades to the Greater Vernon
Museum and Archives, to support the Western Economic Diversification Canada 150 –
Community Infrastructure Program grant application, with the monies to be budgeted in the
2016 Greater Vernon Parks, Recreation and Culture budget.
CARRIED
Canada 150 – Community Infrastructure Grant Program – Artificial Turf
Moved and seconded by Directors Cunningham and Macnabb
That a funding application be submitted to the Western Economic Diversification Canada 150 –
Community Infrastructure Grant Program in support of the replacement of the artificial turf in the
Vantage One Soccer Centre for a maximum total project cost of $300,000; and further,
That a funding commitment of up to $150,000 be provided for the replacement of the artificial
turf in the Vantage One Soccer Centre to support the Western Economic Diversification Canada
150 – Community Infrastructure Program grant application, with the monies to be budgeted in
the 2016/2017 Greater Vernon Parks, Recreation and Culture budget.
CARRIED
Page 3 of 135
Board of Directors Minutes – Regular
-4-
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item B.1
June 3, 2015
Air Quality
Moved and seconded by Directors Dirk and Cunningham
That a Committee of the Whole meeting be scheduled to determine which jurisdictions would be
interested in establishing an Air Quality Service.
CARRIED
Fortune Parks – Waiver of Parks Development Cost Charges
Moved and seconded by Directors McCune and Halvorson
That the Parks Development Cost Charges for Phase 2 of the Enderby Memorial Terrace
supportive housing project be waived.
CARRIED
UBCM – 2015 Convention [September 21 – 25, 2015]
Discussion ensued regarding the Union of British Columbia Municipalities – 2015 Convention.
Canada Day Grant
Moved and seconded by Directors Dirk and Lord
That $2,000 be contributed from the Chair’s Discretionary Fund to the Vernon Canada Day
Committee in support of the 2015 Canada Day celebrations; and further,
That staff provide an accounting of the Chair’s Discretionary Fund.
CARRIED
Opposed: Directors Cameron, Brown, Halvorson, Fleming,
Fairbairn, Acton, Fowler, McCune and Macnabb
Moved and seconded by Directors Cunningham and Mund
That staff be directed to report regarding the establishment of a service to provide funding for
Canada Day celebrations.
CARRIED
REPORTS
Standing and Select Committees
Moved and seconded by Directors Fleming and Cameron
That the minutes of the following meetings be received for information:
− Greater Vernon Advisory Committee – Special – May 14, 2015 (unadopted)
− White Valley Parks and Recreation and Culture Advisory Committee – Regular – May 19,
2015 (unadopted)
− Greater Vernon Advisory Committee – Special – May 21, 2015 (unadopted)
CARRIED
External Committee Reports
Directors provided updates for the following external committees:
– Okanagan Basin Water Board (OBWB)
– Southern Interior Beetle Action Coalition (SIBAC)
Page 4 of 135
Board of Directors Minutes – Regular
-5-
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item B.1
June 3, 2015
Chief Administrative Officer’s Report
The Chief Administrative Officer provided an update on the following:
− Shuswap Boating Regulations
− Together Shuswap Committee Invitation – 6th Annual Retreat – June 10, 2015
− Challenge and charitable event participation requests will be posted on the Ajax site as
received
IN CAMERA
Moved and seconded by Directors Cunningham and Brown
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Board of
Directors convene In Camera to deal with matters deemed closed to the public in accordance
with Section 90(1)(c), (e), (j) and (k) of the Community Charter.
CARRIED
The regular meeting of the Board of Directors adjourned to meet In Camera at 5:34 p.m.
The regular meeting of the Board of Directors reconvened at 5:44 p.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 5:44 p.m.
CERTIFIED CORRECT
Chair
Rick Fairbairn
Deputy Corporate Officer
Paddy Juniper
Page 5 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item D.1
March 12, 2015
Board of Directors
Regional District of North Okanagan
9848 Aberdeen Road
Coldstream, B.C. V1B 2K9
Re: Designated annual work window for milfoil control in North Kalamalka Lake
Chair Fairbairn and Directors,
The Okanagan Basin Water Board is mandated to conduct milfoil control operations on behalf of Okanagan
local governments. The program treats all five major Okanagan lakes, using three full-time staff and specialized
heavy equipment. The program has become highly efficient, minimizing manpower and costs over its 40 year
history. These operations are subject to strict environmental work windows, and can also be severely affected
by changing weather conditions, maintenance and manpower issues.
One of our primary work areas during the winter is a 1.3 km stretch of shoreline encompassing all of Kal beach
and down the east side of the Kalamalka Lake to the Summertree neighbourhood off Kidston Road. This area is
subject to a federal fisheries work window, of October 15th to April 1st, and the rototilling machine and
operator must divide their time between Kalamalka and Wood Lake. In years when Wood Lake freezes, the
only viable work window for Kalamalka Lake generally occurs between December 1st and March 1st. It takes a
minimum of 6 weeks to treat the area, with 8 weeks being preferable.
Over the past few years, Greater Vernon Water has determined that our winter rototilling in this area creates
increased turbidity, lasting between several hours and several days at the Kalamalka Lake water intake. In
order to mitigate any negative effect on water quality, while allowing OBWB to consistently treat the milfoil in
the area, we request that unless there is a specific reason that the Duteau Creek intake cannot be used, GVW
provides OBWB an annual window from December 1 to January 31 to conduct our winter rototilling in north
Kalamalka Lake. As part of this agreement, OBWB will continue to notify GVW in advance of starting work in
the area, and upon completing work, to minimize the time spent drawing water from the alternate source.
Our Office and Project Manager, James Littley will be available to meet with your staff to work out any further
details. He can be contacted at 250-469-6270 or [email protected]
Sincerely,
Doug Findlater
Chair
Page 6 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 14-0088-D-OR
TO:
Board of Directors
FROM:
Planning Department
DATE:
June 5, 2015
Electoral Areas “D” and “E” Official Community Plan Amendment
Bylaw No. 2636 and Rezoning Bylaw No. 2637 [Leitrim Contracting
Ltd. c/o O’Rourke]
SUBJECT:
RECOMMENDATION:
That following consideration of comments received at the Public Hearing, Electoral Areas “D” and “E”
Official Community Plan Amendment Bylaw No. 2636, 2014 which proposes to change the land use
designation of a +1.48 ha portion of the property legally described as District Lot 628, ODYD, and
located at 1021 Trinity Valley Road, Electoral Area “D” from Large Holdings and Agricultural to
Commercial be given Third Reading; and further,
That following consideration of comments received at the Public Hearing, Rezoning Bylaw No. 2637,
2014 which proposes to rezone a +1.48 ha portion of the property legally described as District Lot 628,
ODYD, and located at 1021 Trinity Valley Road, Electoral Area “D” from the Large Holding (L.H) Zone
to the Recreation Commercial (C.5) Zone be given Third Reading.
BACKGROUND:
This report relates to an application to amend the Official Community Plan (OCP) land use
designation of a +1.48 ha portion of the property located at 1021 Trinity Valley Road from Large
Holdings and Agricultural to Commercial and to rezone that same +1.48 ha portion of the property
from Large Holding (L.H) to Recreation Commercial (C.5). If approved, the applicant proposes to
develop a private long range shooting facility including a parking area and a building that would
contain six (6) shooting stations.
The application was considered by the Board of Directors at the Regular Meeting held on July 16,
2014 at which time the Board gave First Reading to the OCP and Zoning Amendment Bylaws. The
Board also resolved that a Public Hearing for the OCP and Zoning Amendment Bylaws associated
with the application not be held until:
1. the Regional District receives comments on the proposed development from the Royal Canadian
Mounted Police; and
2. testing of the sound levels emitted by firearms typical of those to be utilized at the shooting range
has been undertaken by the applicant in consultation with Regional District staff to determine
sound levels measured at varying distances from the point of discharge; and
3. the applicant has held a Public Information Meeting in accordance with the Public Information
Meeting Guide.
Page 7 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Electoral Areas “D” and “E” Official Community Plan Amendment Bylaw No. 2636 and Rezoning Bylaw No. 2637
(Leitrim Contracting Ltd. c/o O’Rourke)
Report to Board of Directors – June 5, 2015
Page 2
The Board also resolved that Final Adoption of the Bylaws be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use of the
proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility, including a
shooting range, shooting building, parking area, cabins and office; and
2. the Regional District receives notification that the proposed shooting range facility conforms with
Sections 4(2) or 4(3) of the Riparian Areas Regulation.
In follow up to the Board’s direction the applicant submitted information in response to the
requirements of the Board’s July 16, 2014 resolution. At the Regular Meeting of the Board of
Directors held on May 5, 2015, the Board gave Second Reading to Electoral Areas “D” and “E” OCP
Amendment Bylaw No. 2636 and Rezoning Bylaw No. 2637. The Board also resolved that a Public
Hearing for Bylaw Nos. 2636 and 2637 be withheld until testing of sound levels emitted by firearms
typical of those to be utilized at the shooting range has been undertaken by the applicant and
Regional District staff utilizing the Regional District’s sound level meter. The Board further resolved
that Final Adoption of the Bylaws be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use of the
proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility, including a
shooting range, shooting building, parking area, cabins and office; and
2. the Regional District receives notification that the proposed shooting range facility conforms with
Sections 4(2) or 4(3) of the Riparian Areas Regulation; and
3. the Regional District receives confirmation that the RCMP have conducted a follow-up inspection
and granted approval for the proposed shooting range.
Sound Level Tests
In follow up to the Board’s direction, staff completed a site inspection and took sound measurements
on May 18, 2015. A report regarding the results of the sound levels was provided to the Board at the
Regular Meeting of June 3, 2015. The report summarized staff’s confirmation that sound levels
emitted by firearms used at the proposed shooting range are below the permitted sound levels listed
in RDNO Noise Regulation Bylaw No. 2581. The Board resolved to receive the report for information.
After the sound testing was conducted and prior to the date of this report, the Planning Department
received three emails from property owners in the vicinity of Trinity Valley Road requesting
information about the above noted sound tests. In response, the Planning Department advised the
property owners that there will be a Public Hearing for the proposed gun range on June 17, 2015 at
4:00 pm in the Boardroom at the Regional District Office and that the Public Hearing will be advertised
in the Morning Star issues of June 10 and 12 and in the Lumby Valley Times issue of June 12. The
owners were advised that they could have their letters submitted for the Public Hearing record or they
could resubmit a different letter or attend and speak at the Public Hearing. The owners were also
provided a copy of the above noted report regarding the results of the sound levels.
DISCUSSION:
The applicant has submitted a Development Notification Certificate which confirms that on June 1,
2015, a Development Notice was posted on the subject property in accordance with the Regional
District of North Okanagan Development Application Procedures and Administrative Fees Bylaw No.
2315, 2008. The Public Hearing for the application and associated Bylaw has been advertised in the
local newspapers and the adjacent land owners have been notified by letter of the Public Hearing, all
in accordance with the Regional District Development Application Procedures and Administrative
Fees Bylaw and the provisions of the Local Government Act.
Page 8 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Electoral Areas "D" and "E" Official Community Plan Amendment Bylaw No. 2636 and Rezoning Bylaw No. 2637
(Leitrim Contracting Ltd. c/o O'Rourke)
Page 3
Report to Board of Directors- June 5, 2015
As the applicant has satisfied all conditions required to be met prior to a. Public Hearing, it is
recommended following consideration of comments received at the Public Hearing, Electoral Areas
"D" and "E" Official Community Plan Amendment Bylaw No. 2636, 2014 and Rezoning Bylaw No.
2637 be given Third Reading. In regards to the conditions of Final Adoption it is noted that the
Regional District has received notification that the proposed shooting range facility conforms with
Sections 4(2) or 4(3) of the Riparian Areas Regulation. In accordance with the above noted Board
resolutions, Final Adopted will be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use of the
proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility, including a
shooting range, shooting building, parking area, cabins and office; and
2. the Regional District receives confirmation that the RCMP have conducted a follow-up inspection
and granted approval for the proposed shooting range.
SUMMARY:
This report relates to an application to change the Official Community Plan (OCP) land use
designation of a ±1.48 ha portion of the property located at 1021 Trinity Valley Road from Large
Holdings and Agricultural to Commercial and to change the zoning of that portion of the subject
property from Large Holding (L.H) Zone to the Recreation Commercial (C.5) Zone to facilitate
development of a long range shooting facility including a parking area and a building that would house
six (6) shooting stations.
As the applicant has satisfied all conditions required to be met prior to a Public Hearing, it is
recommended that following consideration of comments received at the Public Hearing, Electoral
Areas "D" and "E" Official Community Plan Amendment Bylaw No. 2636, 2014 and Rezoning Bylaw
No. 2637 be given Third Reading and that in accordance with the Board's previous resolutions, Final
Adopted be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use of the
proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility, including a
shooting range, shooting building, parking area, cabins and office; and
2. the Regional District receives confirmation that the RCMP have conducted a follow-up inspection
and granted approval for the proposed shooting range .
Reviewed by:
Submitted by:
I
Endorsed by:
. Approveq fd{ 1
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 9 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 4000.10
TO:
Board of Directors
FROM:
John Friesen, Bylaw Enforcement Officer
DATE:
May 20, 2015
SUBJECT:
Sound Level Tests – Proposed Shooting Range – 1021 Trinity
Valley Road, Electoral Area “D”
RECOMMENDATION:
That the report dated May 20, 2015 from the Bylaw Enforcement Officer regarding a Sound
Assessment of the proposed shooting range located at 1021 Trinity Valley Road, Electoral Area “D”
be received for information.
BACKGROUND/HISTORY:
Electoral Areas “D” and “E” OCP Amendment Bylaw No. 2636 and Rezoning Bylaw No. 2637
At the Regular Meeting of May 6, 2015, the Board gave Second Reading to Electoral Areas “D” and
“E” OCP Amendment Bylaw No. 2636 which proposes to amend the land use designation of a +1.48
ha portion of the above noted property on the Electoral Areas “D” and “E” Official Community Plan
from Large Holdings and Agricultural to Commercial. At that same meeting, Second Reading was
also given to Rezoning Bylaw No. 2637 which proposes to rezone the same portion of the above
noted property from the Large Holdings Zone [L.H] to the Recreation Commercial Zone [C.5]. The
Board also passed the following resolution:
That a Public Hearing for Bylaw Nos. 2636 and 2637 be withheld until testing of sound
levels emitted by firearms typical of those to be utilized at the shooting range has been
undertaken by the applicant and Regional District staff utilizing the Regional District’s
sound level meter.
This report is intended to provide the Board with the results of the sound level tests.
Noise Regulation Bylaw
Regional District of North Okanagan (RDNO) Noise Regulation Bylaw No. 2581, 2013 was adopted
on November 20, 2013. On January 15, 2014 the RDNO received delivery of a Larson Davis
SoundTrack LxT Sound Level Meter Kit, an approved sound meter as defined in the RDNO Noise
Regulation Bylaw No. 2581, 2013. On March 17, 2014, RDNO staff was trained in the operation of
the Larson Davis SoundTrack LxT.
Page 10 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Sound Level Tests – Proposed Shooting Range – 1021 Trinity Valley Road, Electoral Area “D”
Report to Board of Directors – May 20, 2015
Page 2
DISCUSSION:
On May 18, 2015, RDNO staff attended the proposed shooting range to take sound level
measurements. The sound level measurements were taken from 12:00 noon to approximately 1:30
pm. The weather was sunny with a temperature of 23 oC and gusty winds ranging from 6 to 12 km/hr.
To test the sound levels, six shooters were set up at six stations within the shooting range building.
Test #1 was taken near the shooting range building where six shots were taken. Attached is a map
showing the location of each sound level test. During each of the following four sound level tests
taken from pre-determined locations, each shooter took two shots. This resulted in twelve shots fired
during sound level tests 2 to 5. Each sound level test took approximately one minute. Below is a list
of firearms used during the sound level tests.
Sound Level Test – Shooters and Rifles
Proposed Shooting Range – 1021 Trinity Valley Road
Number of Shots
Shooter
Caliber
Test 1
Test 2
Test 3
Test 4
Test 5
1
7 mm
1
2
2
2
2
2
.270
1
2
2
2
2
3
.270
1
2
2
2
2
4
.223
1
2
2
2
2
5
.308
1
2
2
2
2
6
6 mm
1
2
2
2
2
6
12
12
12
12
TOTAL
Sound level test locations were pre-determined and based on staff discussions and input from local
citizens that expressed concerns about the shooting range. Below is a list of sound level test
locations.
Sound Level Test Locations
Proposed Shooting Range - 1021 Trinity Valley Road
TEST
Location
1
Shooting Range Building
2
East end of McQuinna Rd
3
Gravel Pit just north of 1366 Trinity Valley Rd
4
5
Lossie FSR approx. 60 meters north of Bobbie Burns
Road
Conn FSR approx. 500 meters south of Bobbie Burns
Road
Page 11 of 135
UTM
364814
5584020
362948
5582596
362805
5584012
362775
5587241
366010
5587317
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Sound Level Tests – Proposed Shooting Range – 1021 Trinity Valley Road, Electoral Area “D”
Report to Board of Directors – May 20, 2015
Page 3
During each sound level test, sound was measured with an approved sound meter over a time interval
of approximately one minute. This is consistent with Noise Regulation Bylaw No. 2581, 2013. The
sound level meter was mounted on a tripod between 1.2 to 1.5 meters above the ground and at least
3 meters from reflecting surfaces such as building, walls, parked vehicles and billboards. The sound
level meter was calibrated immediately before test #1 and test #3.
Leq or “equivalent continuous sound pressure level” means that constant or steady sound level,
averaged over a specified time period. The Leq noise or equivalent continuous noise level meter
follows all the fluctuations, stores them in it’s memory and at the end of the measurement calculates
an “average energy” or Leq value.
Sound Level Test Results
Proposed Shooting Range – 1021 Trinity Valley Road
Test
Duration
(min.)
Leq
Comments
1
1:00.4
43.0 dBA
Six shots per minute.
2
1:02.0
39.3 dBA
3
1:00.4
52.9 dBA
Head rig from sawmill was operating, no gun
shots registered on sound meter.
4
0:55.2
41.5 dBA
Jet flew over and crow was cawing.
5
0:52.2
40.6 dBA
Birds
6
1:01.1
34.1 dBA
Ambient Sound at Test #5 location.
During sound level test #3 the only sound measured was the sound generated by the head rig located
at 1329 Trinity Valley Road. The rifle shots could not be detected on the sound meter due to the
sound level generated by the sawmill. During sound level test #4 the sound measurements were
influenced by a jet and cawing crow. Some examples of noise sources with a decibel level of 40 dBA
are libraries, bird calls and urban ambient sound. Sleep disruption may begin at 30 dBA.
The proposed zoning for the proposed shooting range is Recreation Commercial Zone (C.5) which is
an Intermediate Sound Source Zone. The surrounding properties are within the Quiet Sound
Receiver Zone. The following table shows the permitted sound level ratings by zones.
Page 12 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Sound Level Tests- Proposed Shooting Range- 1021 Trinity Valley Road, Electoral Area "D"
Report to Board of Directors- May 20, 2015
Page4
SUMMARY OF PERMITTED OUTDOOR SOUND LEVELS BY ZONE
Noise Regulation Bylaw No. 2581, 2013
Sound Receiver Zone
Quiet
Sound
Source
Zone
Intermediate
Activity
Day
Night
Day
Night
Day
Night
Quiet
55 dBA
65 dBC
45 dBA
55dBC
60dBA
70dBC
50dBA
60 dBC
70dBA
80 dBC
70 dBA
80 dBC
Intermediate
60dBA
70 dBC
50 dBA
60dBC
60dBA
70dBC
50dBA
60dBC
70 dBA
80 dBC
70dBA
80 dBC
Activity
60 dBA
70dBC
50dBA
60 dBC
65dBA
75 dBC
55 dBA
65 dBC
70 dBA
80 dBC
70 dBA
80dBC
The sound measurements taken on May 18, 2015 confirm that the sound levels emitted by firearms
used at the proposed shooting range are below the permitted sound levels listed in RDNO Noise
Regulation Bylaw No. 2581, 2013. According to the applicant, the firearms used during the sound
level tests are typical of those to be utilized at the proposed shooting range.
Public Hearing- Electoral Areas "D" and "E" OCP Amendment Bylaw No. 2636 and Rezoning Bylaw
No. 2637
Following the site visit of May 18, 2015, staff sent the applicant a letter on May 20, 2015 advising the
applicant and the above noted Bylaws may now be forwarded to a Public Hearing. In order to
advance the Bylaws to a Public Hearing, the applicant is now required to post a notice on the subject
property. The specifications for this notice were also provided to the applicant. As of the date of this
report, a Public Hearing has not yet been scheduled.
SUMMARY:
At the Regular Meeting of May 6, 2015, the Board directed staff to test sound levels emitted by
firearms typical of those to be utilized at the proposed shooting range located at 1021 Trinity Valley
Road, Electoral Area "D" and to prepare a report showing the results of the test. Staff have prepared
the requested report and recommend the report be received for information.
Submitted by:
c
Reviewed by:
fiAA
-=-~~
GregR~y
John Friesen
Bylaw Enforcement Officer
\
Deputy Planning Manager
I
~-ppr ved or Inclusion:
Endorsed by:
~
)
Rob ma1les, MCIP, RPP
General Manager, Planning and Building
Page 13 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Proposed Shooting Range Sound Level Test Sites - May 18, 2015
1: 25,000
1,270.0
NAD_1983_UTM_Zone_11N
© Regional District of North Okanagan
0
635.00
0
1,270.0 Meters This map is a user generated static output from an Internet mapping site and
is for reference only. Data layers that appear on this map may or may not be
accurate, current, or otherwise reliable.
Page 14 of 135
Date and Time Printed: 5/22/2015 8:26 AM
THIS MAP IS NOT TO BE USED FOR NAVIGATION
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
OFFICIAL COMMUNITY PLAN / REZONING
APPLICATION
DATE:
May 13, 2014
FILE NO.:
14-0088-D-OR
APPLICANT:
Leitrim Contracting Ltd. c/o Mike & Wendy O’Rourke
LEGAL DESCRIPTION:
District Lot 628, ODYD
P.I.D.#
003-947-611
CIVIC ADDRESS:
1021 Trinity Valley Road
PROPERTY SIZE:
129.5 ha
SERVICING:
On-site water well and sewage disposal
A.L.R.
55.6 ha in the ALR
PRESENT ZONING:
Large Holding (L.H)
PROPOSED ZONING:
Large Holding (L.H) and Recreation Commercial (C.5)
PRESENT O.C.P.
DESIGNATION:
Large Holdings, Agricultural, and Non-Urban
PROPOSED O.C.P.
DESIGNATION:
Large Holdings, Agricultural, Non-Urban, and Commercial
PROPOSED USE:
Shooting range including a building and parking lot
RECOMMENDATION:
That the application to amend the Electoral Areas “D” and “E” Official Community Plan land use
designation and the zoning of a +1.48 ha portion of the property located at 1021 Trinity Valley
Road, Electoral Area “D” from Large Holdings and Agricultural to Commercial be supported in
principle and staff be directed to prepare an Official Community Plan Amendment Bylaw and a
Zoning Amendment Bylaw for First Reading only; and further
Page 15 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 2
That a Public Hearing not be held until:
1. the Regional District receives comments on the proposed development from the Royal
Canadian Mounted Police; and
2. testing of the sound levels emitted by firearms typical of those to be utilized at the shooting
range has been undertaken by the applicant in consultation with Regional District staff to
determine sound levels measured at varying distances from the point of discharge; and
3. the applicant has held a Public Information Meeting in accordance with the Regional
District’s Public Information Meeting Guide; and further
That Final Adoption of the Bylaws be withheld until:
1. a covenant has been registered on the title of the subject property that would restrict the use
of the proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility,
including a shooting range, shooting building and parking area; and
2. the Regional District receives notification that the proposed shooting range facility conforms
with Sections 4(2) or 4(3) of the Riparian Areas Regulation.
BACKGROUND:
This report relates to an application for an amendment to the Official Community Plan (OCP)
land use designation and zoning of the property located at 1021 Trinity Valley Road in Electoral
Area “D”. The applicants are proposing to develop a private “long range” shooting facility
including a parking area and a building that would house six (6) shooting stations.
The shooting range is proposed to be located on a portion of the property that is located within
the Agricultural Land Reserve. In July 2013, the ALC approved the application subject to the
following conditions:
1. The shooting range facility must be contained within the area of the property proposed in the
application. Any expansion of the facilities and/or area of use are forbidden without the
approval of the ALC.
2. The use must not significantly impact any adjacent agricultural properties that lie within the
ALR. The Commission reserves the option to address any farm related issues from
adjacent properties within the ALR.
3. All standard regulations and safety conditions are adhered to in relation to the proposal.
To facilitate development of the proposed shooting range facility, the land owners have now
applied to change the OCP land use designation of a 1.48 ha portion of the property from Large
Holdings and Agricultural to Commercial and to rezone this portion of the property from Large
Holding (L.H) to Recreation Commercial (C.5).
Site Context
The subject property is located at the 5 km mark of Burnyeat Forest Service Road which
connects to Trinity Valley Road. Several internal private roadways run through the property. A
tributary of Trinity Creek crosses diagonally though the property from the northeast to the
southwest with several smaller creeks connecting into this tributary. Four ponds are located
near Burnyeat Road near the middle of the property. The property is mostly logged and cleared
range lands with the exception of the ravine/watercourse areas. The property is currently used
as range land for the cattle of an adjacent land owner. The subject property has several sloped
areas with some particularly steep slopes in the south and east portions.
Page 16 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 3
The subject and surrounding properties are zoned Large Holding (L.H). The westerly portion of
the subject property is in the ALR and is designated as Agricultural in the Official Community
Plan while the easterly portion is not within the ALR and is designated as Large Holdings. A
1.45 ha triangular area at the southeast corner of the subject property is designated Non-Urban
and is outside of the ALR. The properties to the west and northwest are in the ALR and are
designated as Agricultural in the OCP. The properties to the south and southeast are not within
the ALR and are designated as Resource in the OCP. The properties to the southwest and
northeast are not within the ALR and are designated as Large Holdings in the OCP.
The following orthophoto of the subject and surrounding properties was taken in 2007.
Trinity Valley
Road
NON-ALR
ALR
The Proposal
The applicants are proposing to use +1.48 ha of the subject property for a private shooting
facility which would include a parking area, long distance shooting range and shooting building.
The shooting facility would be located off an internal roadway in the mid portion of the property.
The parking area is proposed to measure approximately 37 m by 24 m. An existing farm
building is proposed to be converted to the shooting building which would house six (6) shooting
stations. The applicant has explained that at any given time there may be one to two instructors
plus a maximum of twelve people present who would alternate between shooting and spotting.
From the north side of the shooting building, the range would extend from the southwest to the
northeast along a ravine and would measure approximately 939 m by 15 m.
Page 17 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 4
The applicant has explained that while the existing farm building does not have plumbing, a
“porta-potty” would be made available until a more permanent on-site waste disposal system is
deemed necessary (i.e. septic system).
OFFICIAL COMMUNITY PLAN:
The Electoral Areas “D” and “E” Official Community Plan designates the land use of the subject
property as Large Holdings, Agricultural, and Non-Urban. The application proposes to
redesignate a +1.48 ha portion of the subject property to Commercial to accommodate the area
of the proposed shooting range, shooting building and parking lot. The area proposed for
redesignation corresponds to the area approved for non-farm use by the Agricultural Land
Commission in 20131. The following Official Community Plan Policies and Development Permit
designations apply with respect to this application:
Commercial Policies
1. Recreation Commercial uses may be permitted at suitable locations subject to a
successful OCP Amendment and Rezoning Application and the following conditions:
a. sewage disposal, water supply, drainage and access shall meet the
requirements of the authority having jurisdiction and any additional requirements
of the Regional Board;
b. the proposed use shall not adversely affect the environment or adjacent land uses;
c. the site should be outside of the Agricultural Land Reserve unless prior
approval has been obtained from the Land Reserve Commission; and
d. All OCP Amendment applications for Commercial uses shall be subject to a
Public Information Meeting to be hosted in the community by the applicant
prior to scheduling of a Public Hearing.
2. In accordance with Development Permit Sections of this Plan, land designated as
Commercial, including resort developments, is also designated as a Commercial
Development Permit Area in order to establish requirements respecting the form and
character of development.
Development Permit Areas
Tributary watercourses of Trinity Creek are present on the subject property. All lands within 30
m of these tributaries are identified as being within a Riparian Development Permit Area (also
referred to as the Riparian Assessment Area). A Development Permit in this regard would be
required where development or land alterations are proposed within the 30 m Riparian
Assessment Area. The proposed development may be exempt from the need to obtain a
Riparian Area Development Permit if:
1. no modifications are proposed within the Riparian Assessment Area and a Section 219
covenant has been registered on the Title of the property restricting development within
the Riparian Area and it has been deemed that a sufficient building envelope, suitable
building site and sewage disposal area can be provided outside of the Riparian Area; or
2. a letter is provided by a Qualified Environmental Professional confirming that there is no
watercourse or riparian area as defined in the Riparian Areas Regulation.
1
Agricultural Land Commission, File # 53212, Resolution # 258/2013, July 17, 2013.
Page 18 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 5
All properties that are currently, or become zoned for Commercial uses will require a
Commercial Development Permit prior to subdivision of land, or construction of, addition to, or
alteration of a building or other structure. It is the Regional District’s objective to maintain the
attractive rural setting and visual quality within the Electoral Areas and to ensure that the form
and character of commercial developments are appropriately integrated into this rural setting
and coordinated with existing developments in these areas. A Commercial Development Permit
may not be required if the proposed development consists only of:
1. minor additions to a building or structure provided the addition or alteration conforms to all
the requirements of the Zoning Bylaw and does not require additional parking stalls and
promotes the attractive natural setting and visual quality of the Electoral Area;
2. interior renovations that do not affect the exterior of the building, and the repair or
replacement of roofing, or painting; or
3. construction, including alterations and additions, to accessory buildings which will not be
visible from an adjacent public road right-of-way, adjacent park, or adjacent residential
property, provided that the proposal requires no variance(s) from the Zoning Bylaw, no
assessment under the Riparian Areas Regulation and no approval from the appropriate
provincial ministry or agency.
ZONING BYLAW:
The 129.5 ha subject property is currently zoned Large Holding (L.H) and the application
proposes to rezone a +1.48 ha portion of the property to Recreation Commercial (C.5) to
accommodate the development of a shooting range, shooting building, and the parking area.
Permitted Uses
Uses permitted in the Large Holding (L.H) zone include bed and breakfast uses, boarding house
uses, fruit and produce pickers’ cabins and work force housing units, home occupations, public
parks and playgrounds, resource use, rapid infiltration and spray irrigation of treated effluent,
limited and intensive agricultural use, community care facilities, veterinary clinics, wineries and
cideries, single and two family dwellings, ancillary dwellings and manufactured homes.
The uses permitted in the Recreation Commercial (C.5) zone include a shooting range and
clubhouse facilities, accommodation (including an owner/operator/employee dwelling),
temporary accommodation, entertainment and recreation facilities, food service, water storage
and bulk distribution facilities on same lot as water source, retail sales, rapid infiltration and
spray irrigation of treated effluent, seasonal use, and service and repair including RV storage,
servicing and rental, service stations, and taxidermists.
Parking and Loading
Section 1101 of the Zoning Bylaw requires that parking be provided on site to accommodate the
intended use and that such parking must be paved, curbed and drained. The number of parking
spaces required for the proposed shooting facility would be one (1) per shooting station plus
one (1) per two (2) employees.
Page 19 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 6
Floodplain Specifications
Section 1701 of the Zoning Bylaw requires that the underside of any floor system or the top of
any pad supporting any space or room used for dwelling purposes, business or the storage of
goods that are susceptible to damage by floodwater, must be above the Flood Construction
Level, which, with respect to the subject property would be 1.5 m above the Natural Boundary of
any adjacent watercourse. A floodplain setback of at least 15 m from the Natural Boundary of a
watercourse is also required under Section 1701.
Riparian Area Regulation
Unless a lesser setback is determined by a Qualified Environmental Professional (QEP) or an
approval is granted by the Ministry of Environment and Department of Fisheries and Oceans, no
development would be permitted within 30 m of the high water mark of a watercourse.
REGIONAL GROWTH STRATEGY:
Regional Growth Strategy Bylaw No. 2500, 2011 designates the subject property as a Rural
Protection Area. The following definition has been provided for the Rural Protection Area:
“RURAL PROTECTION AREAS: are areas that will not have access to water and sewer
infrastructure, consist of large lot sizes and are associated with rural uses. Rural
Protection Areas are intended to provide for a variety of rural land uses, including low density
rural residential development, natural resources, and agricultural and existing small scale
neighbourhood commercial uses. Rural Protection Areas help protect rural landscapes and
agricultural lands, prevent unsuitable urban development and densities, limit water and sewer
infrastructure extensions beyond the Rural Protection Boundary and maintain rural lifestyle
options. Natural lands, open spaces, agricultural lands and environmentally sensitive lands
that are unsuitable for residential development are included within the Rural Protection Areas.
Rural developments around drinking water sources and reservoirs should be restricted to
protect water quality and quantity.”
The Regional Growth Strategy outlines the regional policies that are to be considered by the
Board of Directors when reviewing an OCP/Rezoning Amendment application. The following
policies apply with respect to this application:
UC‐2.1: designate Rural Protection Boundaries, consistent with the Regional Growth Strategy,
within Official Community Plans for the purpose of protecting lands within the Rural Protection
Area. Lands designated as Rural Protection Areas are intended to accommodate low density
development on larger (1 hectare and greater) parcels of land that are not serviced with both
community water and sewer systems.
UC-2.5: designate lands as Rural Protection Areas: This designation will protect, and at the
same time enhance, the rural landscape by encouraging development that is compatible with
the rural character of the North Okanagan.
AG-2.2: develop policies that minimize the development footprint on agricultural lands.
Page 20 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 7
NOISE BYLAW:
Noise generated by the shooting range would be subject to the Regional District’s Noise
Regulation Bylaw No. 2581. The Noise Bylaw specifies permitted sound levels which may be
generated and received within particular zones. Under Bylaw No. 2581, the Recreation
Commercial (C.5) zone is defined as an “Intermediate Zone” whereas the surrounding lands
zoned Large Holding (L.H) are defined as a “Quiet Zone”. Sound generated within an
Intermediate Zone and received within a Quiet Zone would be limited to 60 dBA / 70 dBC2
during the daytime (7 AM to 10 PM Monday – Saturday, 10 AM to 10 PM Sundays or holidays).
PLANNING ANALYSIS:
As directed by the Board of Directors, applications for OCP amendments are to be considered
in batches so that the cumulative effect they will have on the area and its character can be
better analyzed. The subject application is one of two OCP amendment applications received
since November 2013 for Electoral Area “D”. The second OCP amendment application,
received on November 18, 2013, is a proposal to redesignate a 2.0 ha property on Birch Road,
just north of Lumby, from Non-Urban to Small Holdings to facilitate rezoning and subdivision to
create one additional lot. Staff have prepared reports for both OCP amendment applications
such that they may be considered concurrently by the Board of Directors. Approval of these
OCP amendment applications may ultimately lead to an incremental increase in traffic on
Lumby Mabel Lake Road as generated by the future users of the shooting range and the
proposed creation of one additional lot on Birch Road. The shooting range would also
contribute an incremental increase in traffic on Trinity Valley Road. Overall, the combined
impact of the two proposed developments on the quality of life of residents in Electoral Area “D”
and the demand on services is considered minor.
The Board of Directors previously considered the land owner’s request to develop a shooting
range when the ALC non-farm use application was presented at the Regular Meeting of the
Board of Directors held April 17, 2013. At that time the application was authorized to proceed to
the ALC and the Commission subsequently approved the application in July 2013.
The Planning Department recommends that the Bylaws related to this application to change the
Official Community Plan land use designation and to rezone the subject property be prepared
for First Reading only.
Staff suggest this application warrants further consideration given the recognized potential for
the applicant to satisfactorily address OCP Policies related to:
 the provision of adequate sewage disposal, water supply and access;
 not adversely affecting the environment or adjacent land uses;
 developing the land in accordance with the above noted approval of the ALC; and
 holding a public information meeting.
It is anticipated that noise generated by the shooting range may be of concern to residents living
nearby. The nearest residence is approximately 1 km to the west of the proposed shooting
range and additional residences are located approximately 1.5 to 2.5 km to the west and
2
dBA and dBC refer to the units used to measure the sound pressure level using either the “A” or “C” weighting
network settings on an approved sound meter (as defined in Bylaw No. 2581).
Page 21 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 8
southwest along Trinity Valley Road and McQuinna Road. Approximately 3 to 4 km to the north
there are a few residences along Bobbie Burns Road. At a greater distance, there are
residences along Albers Road which is approximately 9 to 10 km to the south. An extensive
area of mountainous Crown Land lies to the east of the subject property.
Research by staff indicates that firing a rifle emits sound pressure levels of 160 dB to 170 dB+.
Containing the discharge of firearms to within the proposed shooting building may help to
attenuate noise levels while topography, forested areas, and constructed berms may further
help to mute the intensity of noise heard off-site. Using an online sound attenuation calculator it
is estimated that at a distance of 1000 m from the sound source, a 170 dBA sound may be
attenuated by 65 to 71 dBA bringing the sound level down to the range of 99 dBA to 105 dBA.
At a distance of 2000 m, a 170 dBA sound may be reduced to a range of 93 dBA to 99 dBA.
While these findings are generalized and subject to many variables, it does provide an
indication of potential sound intensity as it may be heard from nearby residences. In the event
there are complaints regarding noise from the shooting range, the Regional District’s Bylaw
Enforcement Officers are equipped to take measurements of the sound levels for evaluation
against the limits set by Noise Regulation Bylaw No. 2581.
The property is sufficiently large that a suitable location is likely to be found for on-site septic
sewage disposal in the event washroom facilities are planned in conjunction with the proposed
shooting range facility. As well, the size and characteristics of the site suggest that an on-site
source of potable water is also likely to be located.
Subject to compliance with the Riparian Areas Regulation, it is anticipated that the shooting
range and associated facilities, including parking, drainage, and access, can be developed in a
manner which would generally present a low risk to the environment.
Prior to authorizing the Bylaws to be presented at a Public Hearing, it is recommended that the
Board of Directors consider comments from the RCMP as the proposed shooting range requires
the approval of the Chief Firearms Officer of the RCMP. It is also recommended that the
applicant be required to test the sound level of rifle shots from off-site locations in consultation
with RDNO staff and to hold a Public Information Meeting in accordance with OCP Policy.
To address the above noted OCP Policies and to ensure that the proposed development
complies with the Provincial Riparian Areas Regulation, it is recommended that prior to
consideration of Final Adoption of the Bylaws, the Regional District receive confirmation that the
proposed development conforms with Sections 4(2) or 4(3) of the Riparian Areas Regulation.
Lastly, should the Bylaws proceed, it is also recommended that prior to Final Adoption, a
covenant be registered on the title of the subject property that would restrict the use of the
proposed Recreation Commercial (C.5) zoned area to that of a shooting range, shooting
building and parking area. Aside from a shooting range, the C.5 zone would allow for a variety
of other land uses, several of which may be considered inappropriate for the location and
context of the subject property. However, given the relatively remote location of the proposed
shooting range facility and by limiting the extent of the proposed C.5 zoning to the +1.48 ha area
outlined on the attached site plan, most of the potential C.5 uses are unlikely to occur.
Nevertheless, simply rezoning the area of the shooting range to C.5 without curtailing the
potential for other Recreation Commercial uses to occur, could lead to unintended results in the
future.
Page 22 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 9
Under the Zoning Bylaw, a Commercial parking area is required to be paved and to have
curbing installed. Should the applicant desire a variance from this requirement a request may
be made, for the consideration of the Board of Directors, through the process of a Development
Variance Permit application.
The applicant has provided four letters of support for the proposed shooting facility – three of
which are from residents in the area of Trinity Valley Road and McQuinna Road (near the
subject property) and one letter is from a resident of Lumby. Holding a Public Information
Meeting in accordance with the Regional District’s guidelines would satisfy this consultation
policy of the OCP.
SUMMARY:
This report relates to an application to amend the Official Community Plan land use designation
and to rezone a portion of the property located at 1021 Trinity Valley Road (off the Burnyeat
Forest Service Road) in Electoral Area “D” to permit development of a shooting range facility.
The Planning Department recommends that the Bylaws be prepared for First Reading.
It is suggested that prior to consideration of Second Reading of the Bylaws, any comments
received from the RCMP be considered and the results of gunshot noise level testing and the
applicant’s Public Information Meeting be reviewed in the event that any changes to the site
plan of the shooting range are warranted.
In the event the proposed Bylaws are advanced, prior to Adoption of the Rezoning Bylaw, it is
recommended that confirmation of compliance with the Riparian Areas Regulation be provided
and a covenant be registered on the Title of the subject property that would restrict the use of
the proposed Recreation Commercial (C.5) zoned area to that of a shooting range facility.
CONSULTATION REQUIREMENTS:
Sections 879, 881, and 882 of the Local Government Act
Section 879 of the Local Government Act states that during the amendment of an OCP, the
local government must provide one or more opportunities it considers appropriate for
consultation with persons, organizations and authorities it considers will be affected.
Specifically, local governments must consider whether consultation is required with the board of
any regional district that is adjacent to the area covered by the plan, the council of any
municipality that is adjacent to the area covered by the plan, First Nations, school districts and
Provincial and Federal governments and their agencies.
Section 881 of the Local Government Act states that if a local government proposes to amend
an OCP for an area that includes any part of a school district, the local government must consult
with the school district board at the time of preparing or amending the OCP.
Section 882(3) of the Local Government Act requires that, after First Reading, the local
government consider an Official Community Plan amendment in conjunction with its Financial
Plan and any applicable waste management plan.
Page 23 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 10
REFERRAL COMMENTS:
The application was referred to the following agencies and staff for comments: Interior Health
Authority, Ministry of Transportation and Infrastructure, Ministry of Forests and Range, Ministry
of Agriculture, Agricultural Land Commission, Integrated Land Management Branch, Ministry of
Environment / Ministry of Natural Resource Operations, Royal Canadian Mounted Police,
Okanagan Indian Band, Splatsin First Nation, School District No. 22, Building Inspection
Department, Sustainability Coordinator, Regional Growth Strategy Coordinator, and RDNO
Environmental Services.
Following are the comments received in response to the referral:
1. Building Inspection Department
The Building Inspection Department advised they have no current or active enforcement
files with this property. Building Permits or authorizations must be obtained prior to any
building (washroom) construction. The applicant should provide access approval for use of
the existing road located on crown land between Trinity Valley Road and the subject
property.
2. Environmental Services
The Environmental Services Department noted that this facility is a long distance from the
Lumby Recycling and Disposal Facility and no impacts on Solid Waste Management are
contemplated.
3. Agricultural Land Commission
The ALC confirmed that, by Resolution #258/2013, the ALC approved a non-farm use on DL
628 for a +1.5 ha shooting range and the ALC noted that they have no objection to the
proposed bylaw amendment (to Recreation Commercial) for the +1.5 ha area.
4. Ministry of Agriculture
The Ministry of Agriculture commented that they do not support the OCP/Rezoning
application. The application is not in the interest of agriculture – the land should remain as
an Agricultural Land Use Designation.
5. Ministry of Forests, Lands, and Natural Resource Operations
The Ministry noted that the proposed firearms range may require approval from the RCMP
as it was their understanding that all ranges whether on Crown land or private property
require such approval especially where there is insufficient containment to prevent any
overshoot or ricochet into adjacent uncontrolled (in this case Crown) land.
The Ministry subsequently contacted the RCMP and were advised that the RCMP will be
doing an inspection to determine if an approval is possible. The Ministry noted that it does
not appear from the proposal that there is confirmation that sufficient natural barriers are in
place to prevent long gun overshoot or ricochet. In these cases, and where the proponent is
not able to create/install berms or other infrastructure, the Firearms Officer often asks the
Province to provide a letter acknowledging they are aware of the risk. Historically the
province has been unwilling to provide such a letter and the Ministry indicated this is not
likely to change. The Ministry suggested their response is probably best framed as “no
objection subject to appropriate Shooting Range approval and addressing of
overshoot/ricochet concerns”.
Page 24 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
OCP/RZ Application
14-0088-D-OR (Leitrim Contracting Ltd. - O'Rourke)
Page 11
The Ecosystems Section of the Ministry advised that the development of a long range
shooting range in this location is considered to generally present a low risk to environmental
values. However, noted in the application was reference to "dredging for ponds". Ortho
photo imagery shows what appears to be several natural ponds/wetlands and small tributary
streams located on the property in and about the area of interest. The applicant is to be
advised that as per the Provincial Water Act, activities carried out in and about a stream
requires a Section 9 Water Act Approval/Notification . Dredging of wetlands and or the
alteration of streams is unlikely to be considered acceptable. Widely recognized as one of
the most valuable habitats, wetland/riparian features are also one of the most threatened
habitats, particularly in the southern half of B.C. For further information concerning the
Water Act the property owner is directed to:
http://www.env.gov.bc.ca/wsd/water rights/licence application/section9/index.html.
It is the proponent's responsibility to ensure their activities are in compliance with all
legislation, including the Fisheries Act, as well as with local government bylaws.
6. Okanagan Indian Band
The Okanagan Indian Band acknowledged receipt of the application referral but did not
provide comments on the proposed development.
7. Sustainability Coordinator
The application for a long-range shooting range poses minimal sustainability considerations.
Given that the Agricultural Land Commission has approved the non-farm use, and the
commercial zoning is only applicable to the piece of land to be utilized by the range, not the
entire lot, the changes to the land use will have minimal overall impact.
An increase in traffic to the local area and associated greenhouse gas emissions could be a
result of the installation of the shooting range. However, given that the range is going to
operate by appointment only it is likely that this will be insignificant.
The installation of a long range shooting range could result in a reduction in informal
shooting in the wider area on Crown lands which can pose a safety concern to other users
of Crown lands.
No other comments were provided in response to the referral.
Submitted by:
Reviewed by:
Marnie Skobalski, Planner, MCIP, RPP
Deputy Planning Manager
Approved for Inclusion:
Endorsed by:
~~
Rob Sm
, MCIP, RPP
General Manager, Planning and Building
f,~iA1)el~f FinancialOfficer
Page 25 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
ELECTORAL AREA "D"
OCP/REZONING APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
14-0088-D-OR
Leitrim Contracting Ltd. (O’Rourke)
1021 Trinity Valley Road
Page 26 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
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Page 27 of 135
Let!~~""~-
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2636
A bylaw to amend Electoral Areas "D" and "E" Official Community Plan Bylaw
No. 2485, 2011 and amendments thereto
WHEREAS pursuant to Section 876 [Authority to adopt a bylaw] of the Local Government Act,
R.S.B.C., 1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board
of the Regional District of North Okanagan may, by Bylaw, adopt one or more official community
plans;
AND WHEREAS the Board has enacted the “Electoral Areas "D" and "E" Official Community
Plan Designation Bylaw No. 2485, 2011” and amendments thereto to provide a statement of
objectives and policies to guide decisions on planning and land use management, within the
area covered by the plan;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land
may apply for an amendment to an Official Community Plan and must consider every
application for an amendment to the plan;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008” and amendments
thereto to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a
Rural Land Use Bylaw, or to issue a Permit:
AND WHEREAS the Board is desirable and expedient to amend “Electoral Areas "D" and "E"
Official Community Plan Bylaw No. 2485, 2011” and amendments thereto.
NOW THEREFORE, the Board of the Regional District of North Okanagan, in open meeting
assembled, enacts as follows:
GENERAL
1. This Bylaw may be cited as “Electoral Areas "D" and "E" Official Community Plan
Amendment Bylaw No. 2636, 2014”.
2. The Official Community Plan marked Schedule “B”, attached to and forming part of the
Electoral Areas "D" and "E" Official Community Plan Bylaw No. 2485, 2011 and
amendments thereto is amended by changing the land use designation of a portion of
the property legally described as District Lot 628, ODYD and located at 1021 Trinity
Valley Road, Electoral Area "D" from Large Holding and Agricultural to Commercial
as shown on the attached Schedule 'A'.
Read a First Time
this
16th
day of
July, 2014
Bylaw 2636 considered in conjunction with the
Regional District Financial Plan and Waste
Management Plan
this
16th
day of
July, 2014
Read a Second Time
this
6th
day of
May,2015
Page 28 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Page 2
Bylaw No. 2636, 2014
Advertised on
this
this
10th
12th
day of
day of
June, 2015
June, 2015
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act on
this
17th
day of
June,2015
Read a Third Time
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Deputy Corporate Officer
Page 29 of 135
Y DR
O
D.L. 4275
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
D.L. 4257
1181
E1/2
64.750ha
D.L. 4276
D.L. 628
. 629
129.500ha
D.L. 628
129.500ha
SCHEDULE "A" to accompany the Regional District of North Okanagan
"Electoral Areas "D" and "E" Offical Community Plan Amendment Bylaw No.2636, 2014"
Area redesignated from Large Holding and Agricultural to Commercial shown .....
I hereby certify this to be a true and correct copy of SCHEDULE "A" attached to and forming part of
the Regional District of North Okanagan
"Electoral Areas "D" and "E" Offical Community Plan Amendment Bylaw No.2636, 2014"
Dated at Coldstream, BC this _______ day of __________________ , 2014
1:10,000
__________________________
Corporate Officer
Page 30 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2637
A bylaw to rezone lands and amend the Zoning Map attached to the Regional District of North
Okanagan Zoning Bylaw No. 1888, 2003 to change a zone designation
WHEREAS pursuant to Section 903 [Zoning bylaws] of the Local Government Act, R.S.B.C.,
1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board of the
Regional District of North Okanagan may, by Bylaw, divide the whole or part of the Regional
District into zones, name each zone, establish boundaries for the zones and regulate uses
within those zones;
AND WHEREAS the Board has created zones, named each zone, established boundaries for
these zones and regulated uses within those zones by Bylaw No. 1888, being the “Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003” and amendments thereto;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land
may apply for an amendment to a Zoning Bylaw and must consider every application for an
amendment to the bylaw;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008 and amendments
thereto” to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a
Rural Land Use Bylaw, or to issue a Permit:
AND WHEREAS the Board has received an application to rezone property;
NOW THEREFORE, the Board of Directors of the Regional District of North Okanagan, in open
meeting assembled, enacts as follows:
A. CITATION
This Bylaw may be cited as “Rezoning Bylaw No. 2637, 2014”.
B. AMENDMENTS
1. The Regional District of North Okanagan Zoning Bylaw No. 1888, 2003 is hereby
amended by changing the zoning of a portion of the property legally described as District
Lot 628, ODYD and located at 1021 Trinity Valley Road, Electoral Area "D" from the
Large Holding Zone [L.H] to the Recreation Commercial Zone [C.5] as shown on the
attached Schedule 'A'.
2. That the Zoning Map, being Schedule “A” to Zoning Bylaw No. 1888, 2003 be amended
accordingly.
Read a First Time
this
Page 31 of 135
16th
day of
July, 2014
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
Page 2
Read a Second Time
this
6th
day of
May, 2015
Advertised on
this
this
10th
12th
day of
day of
June, 2015
June, 2015
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
17th
day of
June, 2015
Read a Third Time
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Deputy Corporate Officer
Page 32 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.1
D.L. 4257
1181
E1/2
64.750ha
D.L. 4276
D.L. 628
L. 629
129.500ha
D.L. 628
129.500ha
SCHEDULE "A" to accompany the Regional District of North Okanagan
"Rezoning Bylaw No.2637, 2014"
Area redesignated from Large Holding Zone[LH[ to Recreation Commercial Zone [C.5] shown .....
I hereby certify this to be a true and correct copy of SCHEDULE "A" attached to and forming part of
the Regional District of North Okanagan "Rezoning Bylaw No.2637, 2014"
Dated at Coldstream, BC this _______ day of __________________ , 2014
1:10,000
__________________________
Corporate Officer
Page 33 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 10-0497-F-OR
TO:
Board of Directors
FROM:
Planning Department
DATE:
May 25, 2015
Electoral Area "F" Official Community Plan Amendment Bylaw No.
2477 and Rezoning Bylaw No. 2478 [Tony’s Tire c/o Vetter]
SUBJECT:
RECOMMENDATION:
That the referral process outlined in the Planning Department report dated May 25, 2015 be
considered appropriate consultation for the purposes of Sections 879, 881 and 882 of the Local
Government Act with regard to Electoral Area “F” Official Community Plan Amendment Bylaw No.
2477, 2011 which proposes to amend the land use designation of the property legally described as
Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans 21604, 23402 and H10220 and
located at 64 Highway 97B, Electoral Area “F” from Agricultural to Country Residential; and further,
That Electoral Area “F” Official Community Plan Amendment Bylaw No. 2477, 2011 which proposes to
amend the land use designation of the property legally described as Lot 1, Sec 14, Twp 19, R9, W6M,
KDYD, Plan 2168, Except Plans 21604, 23402 and H10220 and located at 64 Highway 97B, Electoral
Area “F” from Agricultural to Country Residential, be given Second Reading and referred to a Public
Hearing; and further,
That Rezoning Bylaw No. 2478, 2015 which proposes to rezone the property legally described as Lot
1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans 21604, 23402 and H10220 and located
at 64 Highway 97B, Electoral Area “F” from the Non-Urban (N.U) zone to the Country Residential
(C.R) zone be given First and Second Readings and referred to a Public Hearing.
BACKGROUND:
This report relates to an application to change the Official Community Plan (OCP) land use
designation of the property located at 64 Highway 97B from Agricultural to Country Residential and to
amend the zoning of the subject property from Non-Urban to Country Residential. If approved, the
applicant is proposing to subdivide the property into two 2.0 ha lots.
Application History
In December 2009, the applicant applied to subdivide the 4.17 ha (10 acre) subject property to create
a total of three (3) lots. In response to the subdivision referral, the Planning Department advised the
Ministry of Transportation and Infrastructure (MoTI) that the proposed subdivision did not comply with
7.2 ha minimum parcel size of the Non-Urban (N.U) zone. The Ministry subsequently advised the
applicant that the proposed subdivision was not approved as: approvals had not been received from
Interior Health regarding on-site sewage disposal; the size of the proposed lots would not comply with
the minimum parcel size requirement of the Non-Urban (N.U) zone; the lots would not be provided
with access other than direct access from Hw 97B; and the land may be subject to natural hazard(s).
Page 34 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Electoral Area "F" Official Community Plan Amendment Bylaw No. 2477 & Rezoning Bylaw No. 2478
Report to Board of Directors, May 25, 2015
Page 2
In July 2010, the applicant subsequently revised their proposed three (3) lot subdivision to a two (2)
lot subdivision and applied for the OCP and Zoning amendments which are the subject of this report.
In response to the second subdivision referral, the Planning Department advised MoTI that the
proposed subdivision did not comply with the 7.2 ha minimum parcel size of the Non-Urban (N.U)
zone and that the applicant had applied to rezone the property in order to resolve this issue.
At the Regular Meeting of December 8, 2010, the Board of Directors reviewed the OCP/Rezoning
application and directed staff to prepare an OCP Amendment Bylaw. The Board also resolved that
the applicant be required to hold a Public Information Meeting prior to further consideration of the
OCP Amendment Bylaw and that a Public Hearing on the Bylaw not be held until the applicant had
provided a report verifying that water of sufficient quantity and quality is available year round to
service the proposed lot and that the extraction of water from the proposed water supply will not
deplete the water supply of neighbouring wells.
At the Regular Meeting of February 2, 2011, the Board of Directors gave First Reading to Electoral
Area “F” Official Community Plan Amendment Bylaw No. 2477 and, in accordance with the Local
Government Act, Bylaw No. 2477 was forwarded for review and comment to Okanagan Indian Band,
Splatsin First Nation, School District No. 83, and the Regional District Chief Financial Officer and
Regional Engineering Services Manager (for consideration of the Bylaw in conjunction with the
Financial Plan and Waste Management Plan).
In 2012 the applicant advised the Planning Department that discussions had been underway with the
Ministry of Transportation and Infrastructure regarding the potential to allow left turns from Highway
97B to the property. The applicant requested that the OCP/Rezoning application be kept open as
they believed a resolution to the highway access issue would be reached.
In February of this year, MoTI advised the Planning Department that they were in receipt of a new
subdivision layout from the applicant which included adjustments to the proposed driveway alignment
and lot lines. In addition, the applicant hosted a Public Information Meeting in March 2015 and has
submitted a report regarding the quantity and quality of water available to service the proposed new
parcel. In this regard, the Planning Department has brought forward the OCP and Zoning
Amendment Bylaws for further consideration by the Board of Directors.
DISCUSSION:
Public Information Meeting
In follow-up to the Board’s direction, and consistent with the RDNO Public Information Meeting (PIM)
Guide, the applicant held a Public Information Meeting from 3:00 to 5:00 PM on Saturday, March 21,
2015 at the Enderby Legion Hall. The applicant reports having spoken to four of the surrounding
property owners in conjunction with the PIM notification process. No issues, objections, or concerns
were noted by the applicant’s account of these conversations. Staff have reviewed the applicant’s
PIM information which includes a list of property owners within 100 m of the subject property who
were mailed notification regarding the PIM, a copy of the notification letter, copies of the newspaper
ad which ran in the March 4 and March 11, 2015 editions of the Okanagan Advertiser, a sign-in sheet,
mail-in comment sheet, minutes of the meeting, and copies of information made available at the
meeting (site photos, plan of proposed subdivision and driveway access plan). The applicant reported
that a meeting notification sign was posted on the property before the end of February. The applicant
noted that information regarding the proposed OCP amendment, rezoning and subdivision was
displayed at the Public Information Meeting and the three co-owners of the property were in
attendance and prepared to conduct a presentation of the proposal. The applicant reports, however,
that no members of the public attended the meeting.
Page 35 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Electoral Area "F" Official Community Plan Amendment Bylaw No. 2477 & Rezoning Bylaw No. 2478
Report to Board of Directors, May 25, 2015
Page 3
One mail-in comment sheet was submitted to the Regional District from a neighbouring land owner
who noted that their only concerns were that there be no negative impact on either the quantity or
quality of their drinking water, supplied by a spring fed well, and that Twigg Creek, which passes
through their property, remain unaltered.
Water Supply Report
On April 30, 2015, the applicant submitted a report entitled “Surface Water Quality Assessment”
prepared by Kala Geosciences Ltd. 1 which explains the applicant’s proposal to utilize South Twigg
Creek, which flows through the subject property, as a drinking water source. The applicant currently
holds a domestic water licence which allows for the removal of 1,000 Imperial Gallons per day from
the creek. Kala contacted the Ministry of Forests, Lands, and Natural Resource Operations regarding
the licence and the ability for it to be apportioned separately through subdivision. The Ministry
advised Kala that the licence can be apportioned to two lots for the purpose of subdivision however a
water licence amendment would be required.
With respect to water quantity, Kala reports that at the time of testing (April 9, 2015), South Twigg
Creek had a flow rate of 0.057 m3/second or 1,084,300 Imp. Gallons per day. In this regard, the flow
rate of the creek was 1,084 times as large as the water licence rate of 1,000 Imp. Gallons per day.
The Kala report does not explicitly address the Board of Directors’ direction that the applicant provide
confirmation that water of sufficient quantity and quality would be available year round to service the
proposed lot, nor does it confirm that the extraction of water from the proposed water supply will not
deplete the water supply of neighbouring wells. However, it is to be noted that the requirement for a
water report was based on the applicant’s original proposal to service the new lot with a new
groundwater well. The applicant is no longer proposing to use a new well and instead is proposing to
use an existing water licence.
The report prepared by Kala Geosciences Ltd. notes that at the time of subdivision, the applicant must
provide written confirmation that a water licence will be issued pursuant to the Water Act that
authorizes on a year round basis, a minimum quantity of 2,273 litres (500 Imperial Gallons) of water
per day, per parcel. As such, it would not be necessary to increase the water allocation in order to
service the proposed new lot.
The Regional District Subdivision Servicing Bylaw does not require licensed surface water sources to
be tested to determine if water of sufficient quantity would be available year round to service the
proposed lot, nor does it require testing to confirm that the extraction of water from the water supply
would not deplete the water supply of neighbouring wells.
In the event that any problems arise regarding water supplies originating from South Twigg Creek or
domestic wells in the area, the Ministry of Forests, Lands, and Natural Resource Operations has
advised the Planning Department that Section 88 of the Water Act enables the Ministry to inspect
works and implement measures to resolve the concerns. Ministry officials anticipate that enactment
of the Water Sustainability Act, expected to occur in 2016, will improve the process of review,
approval and management of private domestic water supplies.
In considering the above, the Planning Department has not requested the applicant to update the
report prepared by Kala Geosciences Ltd. in order to verify the capacity of the source or the impact its
use would have on neighbouring wells. Such information could however be requested by the Board if
it so desires.
1
Surface Water Quality Assessment for Subdivision Purposes Regional District of North Okanagan (“RDNO”)
64 Highway 97B, Electoral Area F, Enderby, BC, Lot 1, Sec 14, Twp 19, R9, W6M, Pl 2168, Except Plan 21604,
23402, H10220, Kala Geosciences Ltd., (Kala Ref. L15023), April 29, 2015.
Page 36 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Electoral Area "F" Official Community Plan Amendment Bylaw No. 2477 & Rezoning Bylaw No. 2478
Report to Board of Directors, May 25, 2015
Page 4
With respect to water quality, Kala reports that water samples were collected from South Twigg Creek
and shipped to CARO Analytical Services in Kelowna for testing of chemical, physical, and
microbiological parameters. The test results indicate that water quality of the creek meets the
Summary Guidelines of Canadian Drinking Water Quality 2014 (SGCDWQ-2014) for the parameters
tested, with the exception of total coliforms. Kala notes that it is common that surface water is
elevated with total coliforms and that the water from the creek is treatable. Kala advises that, to meet
the SGCDWQ-2014, the water should be disinfected by chlorination or ultraviolet light.
In accordance with the RDNO Subdivision Servicing Bylaw, if a water source (other than a community
water system) is determined to be not potable, but can be treated in such a manner that it becomes
potable, a Section 219 Covenant must be registered on the title of the subject property stating that an
occupancy permit for a dwelling will not be issued until a suitable treatment system has been installed
to ensure a potable water supply.
CONSULTATION REQUIREMENTS / REFERRAL COMMENTS:
Section 879 of the Local Government Act states that during the amendment of an OCP, the proposing
local government must provide one or more opportunities it considers appropriate for consultation with
persons, organizations and authorities it considers will be affected.
Section 881 of the Local Government Act states that if a local government proposes to amend an
OCP for an area that includes any part of a school district, the local government must consult with the
school district board at the time of preparing or amending the OCP.
Section 882 of the Local Government Act requires that, after First Reading, the local government
consider an Official Community Plan amendment bylaw in conjunction with its Financial Plan and any
applicable waste management plan.
In accordance with Sections 879, 881 and 882 of the Local Government Act, following First Reading
of OCP Amendment Bylaw No. 2477, the Bylaw was forwarded for review and comment to various
agencies and First Nations, including the Okanagan Indian Band, Splatsin, School District No. 83, and
the Regional District Chief Financial Officer and Regional Engineering Services Manager.
No responses have been received in conjunction with this referral process.
SUMMARY:
This report relates to an application to change the Official Community Plan land use designation of the
property located at 64 Highway 97B from Agricultural to Country Residential and to rezone the
property from Non-Urban (N.U) to Country Residential (C.R). If approved, the applicant proposes to
subdivide the property into two 2.0 ha lots.
The applicant has hosted a Public Information Meeting in accordance with the Regional District Public
Information Meeting Guide and has submitted a report prepared by a Hydrogeologist regarding the
quantity and quality of water available to service the development and the steps to be taken to ensure
that the water source would be properly licensed and treated to meet safe drinking water standards.
In consideration of the above, the Planning Department recommends that Electoral Area “F” Official
Community Plan Amendment Bylaw No. 2477 be given Second Reading and that Rezoning Bylaw
No. 2478 be given First and Second Readings and that the Bylaws be forwarded to a Public Hearing.
Page 37 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Electoral Area "F" Official Community Plan Amendment Bylaw No. 2477 & Rezoning Bylaw No. 2478
Report to Board of Directors, May 25, 2015
Reviewed by:
Submitted by:
L-7J~~·
Mamie J. Skobalski , MCIP, RPP
Planner
Endorsed by:
~~~~~~p------­
ning and Building
Page 38 of 135
Page 5
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
ELECTORAL AREA "F"
OCP/REZONING APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
10-0497-F-OR
Tony’s Tire c/o Browne Johnson Land Surveyors
64 Highway 97B
REM
I
l'lAN 7426
Subject
REM 1
PLAN 23960
A
f'LAN 31730
81013
Page 39 of 135
I
A
Pt.A'II 3837~
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Sketch Plan of Proposed Subdivision of
Lot 1, Sec 14, Tp 19, R 9,
W6M, KDYD, Plan 2168
Except Plans 21604, 23402 and H1 0220
Scale 1:1000
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Total area of Lot
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Total road dedication = 1402m2
Remainder of Lot = 39376m2
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Page 40 of 135
0'
,..
BROWN£ JOHNSON LAND SURVE:YORS
B. C. AND CANADA LANDS
SALMON ARM, B.C. Ph.250-BJ2-9701
File: J94-14 (2J7-10)
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW NO. 2477
A bylaw to amend Electoral Area "F” Official Community Plan Designation Bylaw
No. 1934, 2004 and amendments thereto
WHEREAS pursuant to Section 876 [Authority to adopt a bylaw] of the Local Government Act,
R.S.B.C., 1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board
of the Regional District of North Okanagan may, by Bylaw, adopt one or more official community
plans;
AND WHEREAS the Board has enacted the Electoral Area 'F' Official Community Plan
Designation Bylaw No. 1934, 2004 and amendments thereto to provide a statement of
objectives and policies to guide decisions on planning and land use management, within the
area covered by the plan;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land
may apply for an amendment to an Official Community Plan and must consider every
application for an amendment to the plan;
AND WHEREAS the Board has enacted the ”Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008 and amendments
thereto“ to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a
Rural Land Use Bylaw, or to issue a Permit:
AND WHEREAS the Board is desirable and expedient to amend “Electoral Area 'F' Official
Community Plan Designation Bylaw No. 1934, 2004”.
NOW THEREFORE, the Board of the Regional District of North Okanagan, in open meeting
assembled, hereby ENACTS AS FOLLOWS:
CITATION
1. This Bylaw may be cited as “Electoral Area “F” Official Community Plan Amendment
Bylaw No. 2477, 2011”.
AMENDMENTS
1. The Official Community Plan marked Schedule “B”, attached to and forming part of the
“Electoral Area “F” Official Community Plan Designation Bylaw No. 1934, 2004 and
amendments thereto” is amended by changing the designation of the property legally
described as Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans 21604,
23402 and H10220, located at 64 Highway 97B, from Agricultural to Country Residential.
Read a First Time
this
2nd
day of
February, 2011
Bylaw considered in conjunction with the
Regional District Financial Plan and Waste
Management Plan
this
2nd
day of
February, 2011
Read a Second Time
this
day of
,2015
Page 41 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Page 2 of 2
Bylaw No. 2477
Advertised on
this
this
day of
day of
, 2015
, 2015
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
day of
, 2015
Read a Third Time
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Deputy Corporate Officer
Page 42 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
REGIONAL DISTRICT OF NORTH OKANAGAN
BYLAW No. 2478
A bylaw to rezone lands and amend the Zoning Map attached to the Regional District of North
Okanagan Zoning Bylaw No. 1888, 2003 to change a zone designation
WHEREAS pursuant to Section 903 [Zoning bylaws] of the Local Government Act, R.S.B.C.,
1996, Chapter 323, as amended, and Regulations passed pursuant thereto, the Board of the
Regional District of North Okanagan may, by Bylaw, divide the whole or part of the Regional
District into zones, name each zone, establish boundaries for the zones and regulate uses
within those zones;
AND WHEREAS the Board has created zones, named each zone, established boundaries for
these zones and regulated uses within those zones by Bylaw No. 1888, being the “Regional
District of North Okanagan Zoning Bylaw No. 1888, 2003” and amendments thereto;
AND WHEREAS, pursuant to Section 895 [Development approval procedures] of the Local
Government Act, the Board must, by bylaw, define procedures under which an owner of land
may apply for an amendment to a Zoning Bylaw and must consider every application for an
amendment to the bylaw;
AND WHEREAS the Board has enacted the “Regional District of North Okanagan Development
Application Procedures and Administrative Fees Bylaw No. 2315, 2008 and amendments
thereto” to establish procedures to amend an Official Community Plan, a Zoning Bylaw, or a
Rural Land Use Bylaw, or to issue a Permit:
AND WHEREAS the Board has received an application to rezone property;
NOW THEREFORE, the Board of Directors of the Regional District of North Okanagan, in open
meeting assembled, enacts as follows:
CITATION
1. This Bylaw may be cited as the “Rezoning Bylaw No. 2478, 2015”.
AMENDMENTS
1. That the property legally described as: Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168,
Except Plans 21604, 23402, and H10220 and located at 64 Highway 97B, Electoral Area
“F”, be rezoned from the Non-Urban Zone [N.U.] to the Country Residential Zone [C.R].
2. That the Zoning Map, being Schedule “A” to Zoning Bylaw No. 1888, 2003 be amended
accordingly.
Read a First and Second Time
this
day of
, 2015
Advertised on
this
this
day of
day of
, 2015
, 2015
Public Hearing held pursuant to the provisions of
Section 890 of the Local Government Act
this
day of
, 2015
Page 43 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.2
Page 2 of 2
Bylaw No. 2478
Read a Third Time
this
day of
, 2015
Approved by Minister of Transportation and
Infrastructure
(Transportation Act s. 52(3))
this
day of
, 2015
ADOPTED
this
day of
, 2015
Chair
Deputy Corporate Officer
Page 44 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
REGIONAL DISTRICT
of
NORTH OKANAGAN
PLANNING DEPARTMENT
INFORMATION REPORT
APPLICATION UNDER SECTION 21(2) OF THE
AGRICULTURAL LAND COMMISSION ACT
DATE:
May 20, 2015
FILE NO.:
15-0114-C-ALR
APPLICANT:
Agatha & Vincent deTourdonnet c/o Michael deTourdonnet
LEGAL DESCRIPTION:
Lot A, Sec 12, Twp 8, ODYD, Plan KAP48707
P.I.D.#
018-032-974
CIVIC ADDRESS:
4877 Haynes Road
PROPERTY SIZE:
1.81 ha (4.5 ac)
SERVICING:
Greater Vernon Water and on-site septic sewage disposal
SOIL CLASSIFICATION:
Class 3, 4 and 5
ZONING:
Country Residential (C.R)
O.C.P. DESIGNATION:
Agricultural
PROPOSED USE:
Subdivision within the ALR to create one (1) additional lot
PLANNING DEPARTMENT RECOMMENDATION:
That the application of Agatha and Vincent deTourdonnet c/o Michael deTourdonnet under
Section 21(2) of the Agricultural Land Commission Act to subdivide the property legally
described as Lot A, Sec 12, Twp 8, ODYD, Plan KAP48707 and located at 4877 Haynes Road,
Electoral Area “C” not be authorized for submission to the Agricultural Land Commission.
BACKGROUND:
This report relates to an application to the Agricultural Land Commission (ALC) to subdivide a
1.81 ha property located at 4877 Haynes Road in Electoral Area “C”. The proposed subdivision
would create a +1.0 ha lot and a +0.81 ha lot. The purpose of the proposed subdivision is to
create a lot for the owners’ daughter pursuant to Section 946 of the Local Government Act. As
the subject property is within the Agricultural Land Reserve (ALR), approval under Section 21(2)
of the Agricultural Land Commission Act is required. As the property was created through the
approval of a subdivision in 1977, the proposed subdivision does not qualify for consideration
under the home site severance policies of the Regional District or the ALC which may only be
considered if a property has been continuously owned by the same person since prior to 1972.
Page 45 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 2
Site Context and the Proposal
The subject property is located at the south end and west side of Haynes Road in Electoral Area
“C”. Three driveway connections provide access points to the property from Haynes Road. The
east portion of the property is relatively flat and is developed with a two-family dwelling, yard
and garden area. The balance of the parcel is treed and slopes down in a southwesterly
direction towards BX Creek. A strip of public park adjacent to the westerly lot line separates the
subject property from BX Creek. Regional District mapping indicates that Bate Creek passes
from east to west near or through the southerly side of the subject property with a connection to
BX Creek slightly downstream from the subject property.
The subject property is zoned Country Residential (C.R), designated Agricultural in the Electoral
Areas “B” and “C” Official Community Plan, and is within the ALR. Between the west lot line of
the subject property and the east side of BX Creek, a narrow strip of Park land which is owned
by the Regional District and is designated in the OCP as Park and is zoned Country Residential
(C.R). All other adjacent properties are zoned Country Residential (C.R), designated
Agricultural in the OCP, and are within the ALR.
The following orthophoto of the subject and surrounding properties was taken in 2013.
Page 46 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 3
The applicant proposes to subdivide the subject property into two lots (+1.0 ha and +0.81 ha)
under Section 21(2) of the Agricultural Land Commission Act and Section 946 of the Local
Government Act. One of lots would be vacant and the other would contain the existing twofamily dwelling. The lots are each proposed to be serviced with on-site septic sewage disposal
systems and connections to a community water system (Greater Vernon Water).
Agricultural Capability of Subject Property
The BC Land Inventory groups land into seven classes according to the land’s potential and
limitations for agricultural use depending on soil, topography, and climate characteristics. As
the class numbers increase from Class 1 to 7, the range of potential crops decreases.
Associated with each class is a subclass that identifies limitations or special management
practices needed to improve the soil. The classification usually gives land two ratings:
unimproved and improved. Unimproved ratings describe the land in its native condition.
Improved ratings indicate the land’s potential once management practices have been
implemented, such as irrigation, stone removal or drainage.
The BC Land Inventory rates the east side of the subject property as Class 3 with limitations
related to topography and soil moisture deficiency. Land is this class has limitations that require
moderately intensive management practices or moderately restrict the range of crops or both.
Mapping indicates that some lands within this class can potentially be improved to Class 1.
Land in this class either has no or only very slight limitations that restrict its use for the
production of common agricultural crops.
The central portion of the property is rated as 70% Class 4 and 30% Class 5 improvable to 70%
Class 3 and 30% Class 5 with limitations related to soil moisture deficiency and topography.
Land rated as Class 4 has limitations that require special management practices or severely
restrict the range of crops or both. Land rated as Class 5 has limitations that restrict its
capability to producing perennial forage crops or other specially adapted crops.
The west side of the property is rated as Class 6 with limitations related to stoniness and
inundation. Land in this class is non-arable but is capable of producing native and/or
uncultivated perennial forage crops.
Previous Applications
In 1977, the predecessor 1 of the subject property’s parent lot was subdivided into six (6) lots
ranging in size from 1.7 ha (4.2 ac) to 1.9 ha (4.92 ac). The six lots were registered as Lots 1 to
6, Plan 28222. Lot 2, Plan 28222 was the parent lot of the subject property. Road dedication
measuring 24.4 m (80 ft) in width bisected Lot 2, Plan 28222 in a north-south direction
extending from the south property line to BX Creek.
In 1992, an application to close the 0.35 ha area of road dedication bisecting the property was
allowed by the ALC and in conjunction with the proposed road closure, the ALC expressed no
objection to the dedication of a 0.23 ha area of road in the southwest corner of the property.
The plan of road closure and dedication was approved by the Provincial Approving Officer and
with the changes, Lot 2, Plan 28222 became Lot A, Plan KAP48707 (the subject property).
1
Lot 54, Plan 780, Except Plans B7301, 10961, 17953, and 23983, Section 12, Township 8, ODYD
Page 47 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 4
In June 1993, the land owner applied to the ALC to subdivide the subject property in order to
create a +0.38 ha lot for a family member and a 1.4 ha remainder lot. After considering the
application, the Board of Directors did not authorize the application to proceed to the ALC. In a
letter to the applicant following the Board of Director’s decision, the Director of Development
Services explained that the Board did not authorize the application to proceed to the ALC
because they were of the opinion that enough lots had already been created from the parent lot
and further subdivision would reduce the size of the remnant lot to less than the minimum lot
area required under the Country Residential (C.R) zone.
OFFICIAL COMMUNITY PLAN:
Agriculture
The Electoral Areas “B” and “C” Official Community Plan Bylaw No. 2626 designates the subject
property as Agricultural. The following OCP Agricultural Policies (abbreviated) are relevant to
this application:
1. Lands designated as Agricultural are intended to be used for agricultural purposes and
associated uses as allowed by the ALC and the Regional District.
2. All uses and subdivision of land within the ALR shall be in accordance with the Agricultural
Land Commission Act, Regulations thereto, or Orders and Policies of the ALC.
3. Notwithstanding the minimum lot size standards and land use policies cited in the OCP or
the Zoning Bylaw or any other policy or bylaw that has been adopted to guide decisionmaking, the Regional Board may, after due consideration, not authorize a non-farm use,
subdivision, and exclusion application to the ALC if the proposed subdivision or use would
have a negative impact on agricultural land or the farming community.
4. Support the retention of large land holdings and the consolidation of small parcels of land
to help maintain and establish economically viable farms.
5. Encourage strategies that will see large agricultural land holdings retained, and parcels
consolidated and operated as single agricultural operations, rather than broken up as
individual land tenures with multiple ownership.
6. The Regional District does not generally support exclusion of agricultural lands from the
ALR and subdivision of ALR lands unless there is no net loss of ALR lands, and a net
benefit to agriculture can be clearly demonstrated.
7. The Regional District will require all ALC applications for exclusions, subdivision, land
exchanges and non-farm use to show documentation, including a Professional Agrologist
report, which indicates why the application is necessary or appropriate.
Development Permit Area
The OCP designates lands adjacent to streams (as defined under the Riparian Areas
Regulation) as being within a Riparian and Swan Lake Development Permit Area. Both BX
Creek and Bate Creek pass adjacent to, or partially within, the subject property.
The OCP also designates lands with a High or Very High conservation value as an
Environmentally Sensitive Lands Development Permit Area. The upland portion of the subject
property is designated as having both High and Moderate conservation values, while an area
adjacent to BX Creek is designated Very High.
Page 48 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 5
Unless a Development Permit (DP) Exemption applies, a DP would be required prior to
subdividing the subject property as proposed. In the event this proposal proceeds to the
subdivision stage, the applicant may submit a written statement from a Qualified Environmental
Professional to determine the extent of any environmentally sensitive areas (upland and
riparian) that may be affected by the proposed development and whether any Development
Permit Exemption(s) apply.
ZONING BYLAW:
The subject property is zoned Country Residential (C.R) in Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003. The minimum lot size standard of the C.R zone is 2.0 ha. Uses
permitted in the C.R zone include accessory farm sales, intensive and limited agricultural use,
public parks and playgrounds, bed and breakfast, boarding house, community care facilities,
fruit and produce pickers’ cabins and work force housing units, home occupation uses, wineries
and cideries, veterinary clinics, single and two family dwellings, ancillary single family dwellings,
manufactured homes on lots 1.0 ha or larger in Electoral Area “C”, secondary suite within a
single family dwelling on lots of 1.0 ha or larger, medical marihuana production facilities, and
limited resource use.
Section 405 of the Zoning Bylaw states that the minimum size for a parcel that may be
subdivided to provide a residence for a relative (under Section 946 of the Local Government
Act) is 3.5 ha in the Country Residential (C.R) zone. Section 405 further states that these
standards do not apply to lands that located within the ALR.
SUBDIVISION SERVICING BYLAW:
Section 404 of Regional District of North Okanagan Subdivision Servicing Bylaw No. 2600, 2013
requires that a community sanitary sewage system be provided for lots less than 1.0 ha except
those lots created pursuant to Section 946 of the Local Government Act. The subject property
is currently serviced by an on-site septic sewage disposal system.
Section 405 of the Subdivision Servicing Bylaw requires that a community water system be
provided for lots less than 1 ha in size except those lots created pursuant to Section 946 of the
Local Government Act. The subject property is currently serviced by a connection to the
Greater Vernon Water system.
LOCAL GOVERNMENT ACT:
Section 946 - Subdivision to Provide Residence for a Relative
An application for subdivision of a lot under Section 946 of the Local Government Act may be
made if the person making the application has owned the lot for at least 5 years and the
application is made for the purpose of providing a separate residence for a relative of the owner.
An Approving Officer may not approve such a subdivision if the subject property is located in the
ALR and was within the previous 5 years created by subdivision under this section.
If the requirements of Section 946 of the Local Government Act (LGA) are met, an approving
officer may approve a subdivision of a parcel of land that would otherwise be prevented from
subdivision by the minimum parcel size requirement of the Zoning Bylaw.
Page 49 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 6
Section 946.4 of the LGA states that a local government may establish the minimum size for
non-ALR parcels that may be subdivided. Section 946.5 of the LGA states that a minimum size
may not be established for ALR parcels.
Subsection 946.3 of the LGA states, in part, that an approving officer must not approve a
subdivision under Section 946 if the parcel to be subdivided is classified as farm land for
assessment and taxation purposes, and after subdivision to create a parcel for the purpose of
providing a residence for a relative, the remainder of the parcel would be less than 2 ha.
Subsection 946.6 of the LGA states that any parcel created by subdivision under Section 946
must be at least 1.0 ha unless a smaller area, in no case less than 2500 m2, is approved by the
medical health officer.
HOME SITE SEVERANCE POLICIES:
The Regional District and the Agricultural Land Commission both have policies which are
intended to provide a consistent approach to approving applications which propose to subdivide
properties under the provisions of Section 946 of the Local Government Act. Both policies state
that a subdivision application under Section 946 of the LGA for lands within the ALR should not
be authorized unless the subject property has been owned by the applicant prior to the
enactment of the ALC Act on December 21, 1972.
PLANNING ANALYSIS:
The Planning Department recommends that this application for subdivision within the ALR not
be authorized for submission to the Agricultural Land Commission as it does not comply with the
Agricultural Policies of the Electoral Areas “B” and “C” Official Community Plan which supports
the agricultural use of lands in the ALR and the retention of large parcels in the ALR. The
Policies also state that the Regional District does not generally support the subdivision of ALR
lands unless there is no net loss of ALR lands and a net benefit to agriculture can be clearly
demonstrated. In this regard, it is suggested that the proposed subdivision would further limit
the agricultural capabilities of the subject property which is already constrained by its size and
topography.
Approval of the application could set a precedent that may lead other property owners to believe
that agricultural parcels within the area can be subdivided, which in turn could lead to additional
requests similar to the proposed application. Furthermore, the creation of smaller farm parcels
in agricultural areas can affect the land values in the area by giving the impression that farm
land can be used for speculative non-agricultural development. This results in artificial inflation
of the value of agricultural land making it more difficult for farmers to purchase land.
Finally, an Agrologist’s report has not been submitted with this application which is contrary to
the Official Community Plan Agricultural Policy which states that applications for subdivision
within the ALR include a Professional Agrologist’s report which indicates why the application is
necessary or appropriate.
Page 50 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 7
As noted above, the property was created through the approval of a subdivision in 1977 and as
such, the proposed subdivision does not qualify for consideration under the home site
severance policies of the Regional District or the ALC which may only be considered if a
property has been continuously owned by the same person since prior to 1972.
SUMMARY:
The subject application proposes to subdivide the 1.81 ha property located at 4877 Haynes
Road into a 1.0 ha lot and a 0.81 ha lot. The purpose of the proposed subdivision is to create a
lot for the owners’ daughter pursuant to Section 946 of the Local Government Act. As the
subject property is within the Agricultural Land Reserve (ALR), approval under Section 21(2) of
the Agricultural Land Commission Act is required. The Planning Department recommends that
the application not be supported as it is contrary to the Agricultural Policies of the Electoral
Areas ‘B’ and ‘C’ Official Community Plan which supports the agricultural use of lands in the
ALR, the retention of large parcels in the ALR and generally does not support the subdivision of
ALR lands unless there is no net loss of ALR lands and a net benefit to agriculture can be
clearly demonstrated.
REFERRALS:
The application was referred for comments to the following:
1. Electoral Area “C” Director
2. Electoral Area “C” Advisory Planning Commission
3. Electoral Area Advisory Committee
4. Regional Agricultural Advisory Committee
At the RAAC meeting of April 16, 2015, the Committee reviewed the application and
provided the following comments:
• the property was previously subdivided to create five additional lots in 1976;
• currently there is a duplex on the property;
• the Committee was opposed to further subdivision; and
• the parcel is too small already, no need to go smaller.
5. BX / Swan Lake Fire Department
6. Building Inspection Department
7. Parks, Recreation, and Culture Department
8. Ministry of Agriculture
The Ministry noted that a subdivision of this lot will not negatively affect farming. However,
subdivisions (in the ALR) should receive ALC approval.
9. Ministry of Transportation and Infrastructure
The Ministry commented that their interests will be considered if a subdivision application is
received.
10. Interior Health Authority
The Community Nutritionist representing the Food Security and Community Nutrition
Program commented that it appeared the primary use of the land was not currently food
production and thus any changes would not likely affect food security.
Page 51 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
Agricultural Land Commission Application
15-0114-C-ALR (Michael deTourdonnet)
Page 8
11. Ministry of Environment
The Ecosystems Section of the Ministry of Forests, Lands and Natural Resource Operations
provided the following response:
This application is subject to the Riparian Areas Regulation (RAR). The proponent should
be advised that a RAR Assessment is required for subdivision as defined in Section 872
of the Local Government Act. The assessment defines the required Streamside
Protection and Enhancement Area (SPEA) setback, which must be determined prior to
subdivision. RAR assessments must be completed by a qualified environmental
professional (QEP) following the provincial RAR guidelines. To ensure proposed
activities are planned and carried out with minimal impacts to the environment and in
compliance with all relevant legislation, the proponent and approving agency are advised
to adhere to guidelines in the provincial best management practices (BMP's) document:
Develop with Care: Environmental Guidelines for Urban & Rural Land Development. It is
the proponent's responsibility to ensure their activities are in compliance with all relevant
legislation.
Reviewed by:
Submitted by:
'-?W~~.,
G~e~fJl· ~
Marnie Skobalski, MCIP, RPP
Planner
Deputy Planning Manager
Endorsed by:
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 52 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
ELECTORAL AREA "C"
AGRICULTURAL LAND COMMISSION APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0114-C-ALR
Michael deTourdonnet
4877 Haynes Road
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Page 53 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.3
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Page 54 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 15-0022-F-LD
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
SUBJECT:
May 1, 2015
Legal Document Request - Modification of Covenant KP036954
RECOMMENDATION:
That the request to modify Covenant KP036954 registered on the title of the property legally
described as the S½ of the SW¼ of Sec. 3, Twp. 20, R9, W6M, KDYD, Except Plans 23082, 23688,
and KAP49667 and located at 247 Black Road, Electoral Area “F” by authorizing the construction of
ten (10) Agri-Tourism Campsites on the Non-Urban (N.U) zoned portion of the property be referred to
a Public Hearing.
BACKGROUND:
This report pertains to a request by the owner of the +25 ha property legally described as the S½ of
the SW¼ of Sec. 3, Twp. 20, R9, W6M, KDYD, Except Plans 23082, 23688, and KAP49667 and
located at 247 Black Road, Electoral Area “F” to modify Covenant KP036954 by authorizing the
construction of ten (10) Agri-Tourism Campsites within the Non-Urban (N.U) zoned portion of the
property. The Regional District is designated as the Transferee on Covenant KP036954, which was
required to be registered on the title of the subject property by the Board of Directors. Modifications to
the covenant must therefore be authorized by the Board of Directors.
Previous Development Applications
A portion of the subject property and the adjacent property to the north was rezoned to Recreation
Commercial (C.5) in June 2000. The owner had applied to rezone the properties in order to construct
a nine-hole golf course. During the consideration of the proposed zoning amendment, water supply,
access, increased traffic, and potential land use conflicts were identified as areas of concern by both
staff and through the Public Hearing process. The potential for large volumes of groundwater to be
drawn for irrigation of the proposed golf course was the primary concern with respect to water supply.
Access concerns pertained primarily to the approximate 2.5 km section of Black Road between the
properties and the intersection with Highway 97B to the west, which is narrow and has a number of
steep sections and switchbacks with limited sight lines. The properties are also accessible from Hwy
97A and 97B to the east. The majority of Black Road east of the properties has a gravel surface.
As a means to address the above noted concerns, at the Regular Meeting of August 11, 1999, the
Board of Directors resolved that, as a condition precedent to consideration of adoption of the rezoning
bylaw, that a covenant be registered on the titles of the properties to restrict the scope of commercial
development to the operation and maintenance of a golf course including a club house and limited
retail sales. Covenant KP036954 was subsequently registered against the whole of the properties,
including both the Recreation Commercial (C.5) zoned area and the Non-Urban (N.U) zoned area.
Page 55 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 2
In addition, the Board further resolved that, prior to adopting the rezoning bylaw, a Hydrologist be
retained to confirm that there are adequate water sources for the proposed golf course and that the
use of these sources will not have a detrimental impact on downstream water users. In this regard,
Summit Environmental Consultants Ltd. prepared a report, dated November 1999, which explains that
the proposed method of irrigation was to collect snowmelt and runoff in a number of existing dugouts
and modified ponds on the subject property and to water only the greens and tees during July and
August. The report concluded that the proposed system of irrigation would not alter existing drainage
patterns through the property, would have a negligible effect on groundwater recharge and
streamflow, and should supply enough water to irrigate the golf course as planned although supplies
may be limited in dry years. The report also noted that, of the six on-site ponds to be used for water
storage, utilization of water from the two northernmost ponds would likely require a water licence as
they are part of the stream system. The report concluded that water storage in five out of six on-site
ponds should have no effect on downstream water quality. The use of barn effluent stored in one of
the ponds could potentially affect downstream water quality and may pose a health risk to golfers if
applied to the golf course. The Summit report notes that approvals from the Ministry of Environment
and Ministry of Health would be required to utilize the barn effluent for golf course irrigation.
Subsequent to the zoning amendment, a Commercial Development Permit (DP) with Variances,
applicable to both properties, was also approved and issued. The DP provided for development of a
nine-hole golf course, clubhouse with outdoor service only, an owner/operator dwelling, and a
freestanding sign, while the variance permitted a reduction in the number of parking spaces from 150
to 60 and waived the requirement for paving and curbing of the parking and loading areas.
The files associated with the above noted applications do not contain any record of comments from
the Ministry of Transportation.
In 2007, the applicant requested a modification to Covenant KP036954 to permit construction of 10
serviced and 10 unserviced RV camp sites at the golf course within the C.5 zoned area. The staff
report to the Board of Directors outlined the access and water supply concerns and noted that
development of a campground at the golf course would generate more traffic on Black Road which is
not well-suited for use by larger recreational vehicles. The Ministry of Transportation had verbally
commented in 2007 that a new intersection alignment was to be constructed at Highway 97B however
the balance of Black Road would remain unchanged. The file associated with this request does not
contain any further comments from the Ministry. In consideration of the above noted concerns, the
2007 staff report recommended that the covenant not be modified, however it was suggested that if
the Board supported the proposed covenant modification, a Public Hearing should be held to solicit
public comment. Following their consideration of the proposal, the Board of Directors denied the
applicant’s request to modify the covenant.
Site Context
The westerly portion of the subject property is outside of the Agricultural Land Reserve (ALR), is
designated Commercial in the OCP, and is zoned Recreation Commercial (C.5). This area is
currently developed as the Sonseeker Ridge Golf Course and includes an owner/operator dwelling
within a manufactured home, and a clubhouse. Commercial development within the C.5 zoned area
is limited to a golf course (and associated uses) by Covenant KP036954.
Much of the central/easterly portion of the subject property is within the ALR, and is designated
Agricultural in the OCP. The central/easterly portion of the subject property (both ALR and non-ALR)
is zoned Non-Urban (N.U). This area is currently developed with a single family dwelling, a
manufactured home, farm buildings and pasture land.
Page 56 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 3
The applicant’s submission states that the farm has been operated by the Black family for 88 years
and currently they raise 26 beef cattle and 4 sheep with plans to add ducks, turkeys, chickens and
pigs which they would raise organically. Aside from the golf course, farm and homesite area, the
balance of the subject property is treed and undeveloped.
A surface water source (Thornton Spring) located on Crown Land approximately 1.5 km north of the
applicant’s homestead area, is licensed to provide 4,546 litres (1000 Imperial gallons) of water per
day. From the surface water source, water is collected in a 400 gallon tank from which it is piped to
the barn where it is filtered and distributed to the three existing dwellings. Overflow water from the
storage tank is stored in modified ponds and dugouts from which it is used for irrigation of the golf
course greens, tees, and if excess water is available, other areas of the golf course. No water is
applied to the rough or to areas within 100 yards in front of the tees.
A drilled well was constructed in 2006 to provide water to the clubhouse. The well report indicates the
production rate of the well is 0.83 Imperial gallons per minute.
The property owner has informed the Planning Department that both the surface and groundwater
sources are currently under a boil water requirement issued by Interior Health. The owner has
advised that upgraded treatment systems will be installed on both sources to meet the drinking water
standards of Interior Health.
The current use, ALR status, Official Community Plan designation, and zoning of surrounding
properties are as follows:
• North: rural parcel, partially within the ALR, designated in the OCP as Agricultural, Commercial
and Non-Urban and zoned N.U and C.5;
• South: rural parcels fronting the north and south sides of Black Road, partially within the ALR,
designated in the OCP as Non-Urban and Agricultural, and zoned Non-Urban (N.U);
• East: rural parcels partially within the ALR, designated in the OCP as Non-Urban and
Agricultural, and zoned Non-Urban;
• West: rural parcels within the City of Salmon Arm;
• Southwest: rural parcels within the Columbia Shuswap Regional District – Electoral Area “D”
To the west of the subject property, Black Road crosses between Electoral Area “D” of the Columbia
Shuswap Regional District and the City of Salmon Arm. Approximately 2.5 km to the west, Black
Road intersects with Highway 97B within the southeast corner of the City of Salmon Arm.
The Proposal
The owner of the subject property proposes to develop up to ten (10) Agri-Tourism Campsites within
the Non-Urban (N.U) zoned, ALR portion of the property. It is proposed that water for the campsites
would be provided from the surface water source in accordance with the requirements of Interior
Heath and in accordance with the license terms under the Water Act. Initially, campsite users would
have access to potable water from a tap at the barn and water hook-ups would be provided to two or
three individual camp sites. The balance of the campsites would not have water hook-ups. The
applicant is proposing that the three existing dwellings would continue to be serviced by the existing
water licence, the clubhouse by the existing well and the golf course by the existing ponds.
With regard to sewage disposal, an on-site ‘sani-dump’ facility is proposed to be provided to service
the campground in accordance with the Public Health Act or Environmental Management Act as
applicable.
Page 57 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 4
Whereas Agri-Tourism Campsites are a permitted use within Electoral Area “F” on lands classified as
‘farm’ by the BC Assessment Authority, such use would not be permitted on the subject property due
to the restriction imposed by Covenant KP036954. To facilitate an agri-tourism development
consisting of 10 campsites, the property owner has submitted a request to modify the Covenant.
The following ortho (aerial) photo of the subject property was taken in 2007.
PROCEDURAL REQUIREMENTS:
In 2011, the RDNO’s legal counsel provided advice as to how the RDNO should proceed with
requests to modify covenants which were considered, by both the public and elected officials, as a
fundamental part of a previous OCP and/or rezoning process. Legal counsel advised that when the
registration of a covenant was integral to the adoption of an Official Community Plan and/or zoning
amendment bylaw, the views and interests of surrounding property owners and of the general public
are relevant and best canvassed through an open public process.
In this regard, it is noted that a Public Hearing for the Zoning Amendment Bylaw was held on August
11, 1999 and that after the close of the Hearing, the Board of Directors gave Third Reading to the
Bylaw and resolved that Final Adoption of the Bylaw be withheld until a restrictive covenant was
registered on the titles of the subject property “to restrict future subdivision, accommodation facilities,
campgrounds, RV parks, rental cabins, hotels, motels, entertainment facilities (except a golf club
house), recreation facilities (except for a golf course, putting course, and driving range), retail sales,
(except as accessory to a golf course use), and a service and repair use.” The covenant was
registered in April 2000 and the Rezoning Bylaw was adopted in June 2000.
Page 58 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 5
In the interests of consistency with past practice and as previously advised by legal counsel, staff are
recommending that if the Board supports the proposed covenant modification, a Public Hearing
should be held to solicit public comment.
LEGAL/STATUTORY AUTHORITY:
The Board has discretion whether they desire to modify the Land Title Act Section 219 Restrictive
Covenant or not as the Regional District is designated as the Transferee on Covenant KP036954 and
registration of the covenant was fundamental to the Board’s approval of the Zoning Text Amendment
bylaw which facilitated development of the golf course.
ZONING BYLAW:
The subject property is zoned Non-Urban (N.U) and Recreation Commercial (C.5) in Regional District
of North Okanagan Zoning Bylaw No. 1888, 2003.
Uses permitted in the N.U zone include single and two family dwellings, manufactured homes,
ancillary single family dwellings, accessory buildings and structures, accessory farm sales, bed and
breakfast uses, boarding house uses, community care facilities, fruit and produce pickers’ cabins and
work force housing units, home occupations, intensive and limited agricultural uses, packing houses,
public parks and playgrounds, rapid infiltration and spray irrigation of treated effluent, resource uses,
veterinary clinics, wineries and cideries.
Uses permitted in the C.5 zone include accommodation including campgrounds, cabins, hotels,
motels, entertainment and recreation facilities, food service, water storage and bulk distribution
facilities on same lot as water source, retail sales, service and repair, rapid infiltration and spray
irrigation of treated sewage effluent, seasonal use, temporary accommodation use, shooting range
including clubhouse facilities, one dwelling unit (including a Manufactured Home) for the owner,
operator, or employee of the principal and permitted use and accessory buildings and structures.
Section 301.3 of the Zoning Bylaw permits Agri-Tourism Campsites within the ‘Westside’ boundary of
Electoral Area “B”, and Electoral Areas “D”, “E”, and “F”. With respect to the +25 ha subject property,
Agri-Tourism Campsites would be subject to the following regulations:
a. Agri-Tourism Campsites must be accessory to the principal use.
b. All or part of the parcel on which the campsites are located is classified as ‘farm’ by the BC
Assessment Authority.
c. No more than 10 Agri-Tourism Campsites are permitted (on properties larger than 8 ha).
d. The total developed area for buildings, landscaping and access for the campsites is less than 5%
of the parcel.
e. No one person shall stay within the campsite for more than 30 days in 1 calendar year.
In accordance with Zoning Bylaw Section 1301 - Campground Regulations, the construction or
establishment of any Agri-Tourism Campsites must comply with the following Sub-Sections
(abbreviated):
1301.12 - Camping Spaces
Each space must:
a) have a minimum area of 84 m2;
b) accommodate only one trailer or tent;
c) be no closer than 3 m to a campground roadway;
d) be no closer than 7.5 m to the boundary of the campground; and
e) have one conveniently located parking space adjacent to the campground roadway.
Page 59 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 6
1301.21 – Water Supply
The owner of a campground must provide a water supply system to furnish a constant supply
of safe water in compliance with the Drinking Water Protection Act.
1301.22 – Sewerage Disposal
The owner of a campground must provide sewerage disposal facilities in accordance with
applicable legislation and regulations.
1301.26 – Garbage Disposal
The owner of a campground must dispose of, or arrange for disposal of garbage or refuse.
In the event the Board of Directors authorizes the property owner’s request to modify Covenant
KP036954, a Campground Permit issued pursuant to above noted Campground Regulations would be
required prior to construction of the Agri-Tourism Campsites.
PLANNING ANALYSIS:
Covenant KP036954 was registered on the title of the subject property and the adjacent property to
the north (both located at 247 Black Road) in order to restrict the range of commercial uses that could
potentially take place on the properties under the provisions of the C.5 zone. In this regard, Covenant
KP036954 was registered against the whole of the properties, including both the C.5 and N.U zoned
areas. Registration of the Covenant was intended to address water supply and traffic concerns which
were raised through the processing of an application which proposed to rezone the N.U zoned portion
of the properties to C.5.
The owner of the +25 ha subject property (legally described as the S½ of the SW¼ of Sec. 3, Twp.
20, R9, W6M, KDYD, Except Plans 23082, 23688, and KAP49667) is requesting that Covenant
KP036954 be modified to allow for the construction of ten (10) Agri-Tourism Campsites within the
Non-Urban (N.U) zoned portion of the property. The proposed modification would not relax the
restrictions of the Covenant except to allow a maximum of 10 campsites within the N.U zoned portion
of the subject property.
Staff recommend that the applicant’s request to modify the restrictions imposed by Covenant
KP036954 be authorized subject to the modification being considered through a Public Hearing
process. This approach would be consistent with legal advice and past practice when the registration
of a covenant was a fundamental consideration of the Board of Directors during an associated zoning
amendment process. The rationale for this recommendation is based on the following:
•
Traffic concerns previously raised are acknowledged, however it is noted that the Zoning Bylaw
currently permits Agri-Tourism Campsites within Electoral Areas “D”, “E”, and “F” as well as the
‘Westside’ area of Electoral Area “B” whereas such a use was not permitted back in 1999 when
the property was proposed to be rezoned to C.5 and in 2007 when Covenant KP036954 was
proposed to be modified to allow 20 R.V campsites. The Zoning Bylaw has been amended to
allow such a use as it has been deemed, in part, that the traffic volume generated by up to 10
Agri-Tourism Campsites would be relatively low and that the roads within the designated Electoral
Areas would be suitable to service such uses.
It is also noted that Black Road is currently utilized by domestic and commercial vehicles of all
sizes, that the intersection of Black Road and Hwy 97B has been upgraded since 2007 and that
the Ministry of Transportation has advised that they support the current proposal. The files
associated with the 1999 rezoning application and the 2007 covenant modification request do not
indicate whether or not the Ministry supported those applications.
Page 60 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Report to Electoral Area Advisory Committee – May 1, 2015
Page 7
•
Water supply concerns previously raised are also acknowledged, however it is noted again that
the Zoning Bylaw currently permits Agri-Tourism Campsites whereas such a use was not
permitted back in 1999 or 2007. The Zoning Bylaw has been amended to allow such a use as it
has been deemed, in part, that existing water sources on rural parcels would not likely be
impacted by the water usage generated by up to 10 Agri-Tourism Campsites and that water
sources used to service campsites would have to be approved by Interior Health.
Unlike most other rural parcels, the subject property is also permitted to have a golf course. As
such, it is necessary to determine if the cumulative affect of using water for the existing golf
course, clubhouse, dwellings and Agri-Tourism Campsites would have a negative impact on the
use of neighbouring water sources. In this regard, it is noted that the dwellings on the subject
property are currently serviced by a licensed surface water supply and that the golf course and
clubhouse are respectively serviced by a system of on-site ponds and a well. The applicant is
proposing to continue to service the existing dwellings, clubhouse and golf course with their
current sources. The applicant is also proposing to service two to three campsites with individual
water hook-ups along with one shared water tap, all of which would be serviced with treated
(potable) water from the existing licensed surface water supply. Overall, no new water sources
are proposed to be used to service the uses on the property. In this regard, it is the opinion of
staff that the use of the proposed water supply system would be unlikely to impact the use of
neighbouring water sources. However, should the Board desire more information about the
potential impact of the proposed water servicing system on neighbouring water sources, a
resolution could be passed to require that a water supply assessment be prepared.
In the event that the Board authorizes amendment of the covenant as requested, prior to development
of any campsites under the Agri-Tourism Accommodation provisions, the landowner must
demonstrate compliance with the applicable Sub-Sections of Zoning Bylaw Section 1301 –
Campground Regulations.
SUMMARY:
The owner of the property legally described as the S½ of the SW¼ of Sec. 3, Twp. 20, R9, W6M,
KDYD, Except Plans 23082, 23688, and KAP49667 and located at 247 Black Road, Electoral Area “F”
has submitted a legal document request to modify Covenant KP036954 which is registered on the title
of the property. As a requirement of the Board of Directors, the Covenant was registered in
conjunction with the 1999 Zoning Bylaw amendment process which rezoned a portion of the subject
property to Recreation Commercial (C.5). The Covenant restricts the scope of commercial
development that would otherwise be permitted under the C.5 zoning to only a golf course and
associated uses. The Covenant also has had the effect of not permitting Agri-Tourism Campsites on
the Non-Urban (N.U) zoned, ALR portion of the subject property.
In this regard, subject to the proposed covenant modification being considered through a Public
Hearing process, the Planning Department recommends that the Board of Directors support the
applicant’s request to modify Covenant KP036954 such that a maximum of 10 Agri-Tourism
Campsites would be permitted on the Non-Urban (N.U) zoned, ALR portion of the subject property.
REFERRAL COMMENTS:
The applicant’s request to modify the terms of Covenant KP036954 was referred to the following for
review and comment:
1. Electoral Area “F” Director
2. Electoral Area “F” Advisory Planning Commission
3. Electoral Area Advisory Committee
Page 61 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
Legal Document Request - Modification of Covenant KP036954
Page 8
Report to Electoral Area Advisory Committee- May 1, 2015
4. Building Inspection Department
5. Ministry of Transportation and Infrastructure
The Ministry supports the addition of 10 RV lots within the ALR portion of the property. The owner
will requ ire a commercial access permit.
Submitted by:
Reviewed by:
~·
A ~
Greg [email protected] ey
·
Deputy Planning Man ger
Planner
Endorsed by:
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 62 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
ELECTORAL AREA "F"
LEGAL DOCUMENT APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0022-F-LD
Robert Black
247 Black Road
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Page 63 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
ELECTORAL AREA "F"
LEGAL DOCUMENT APPLICATION
SUBJECT PROPERTY MAP- (ZONING BOUNDARIES)
File:
Applicant:
Location:
15-0022-F-LD
Robert Black
247 Black Road
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S.H - Small Holding
Page 64 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.4
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Page 65 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
REGIONAL DISTRICT
of
NORTH OKANAGAN
MEMORANDUM
File No.: 15-0177-E-VWR
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
May 19, 2015
SUBJECT:
Lot Frontage Waiver Request for the property legally described as
Lot 2, Sec 26 & 35, Twp 45, ODYD, Plan 24879 and located at 1377
Highway 6, Electoral Area 'E'
At the Regular Meeting of the Board of Directors on August 15, 2012, the Board adopted Policy No.
LU053 -Applications for Waivers of Lot Frontage which states that upon receipt of an application by a
land owner, where the property is zoned Country Residential, Non-Urban or Large Holding and the
proposed parcels (including remainder) provide at least 20 metres of lot frontage, the building site
requirements of the Zoning Bylaw have been met and no variances are being requested, the
application will be forwarded directly to the Electoral Area Advisory Committee for consideration
without the need for a staff report. In keeping with this Policy, the subject Lot Frontage Waiver
Application is forwarded for consideration to the Electoral Area Advisory Committee.
The owner of the subject property has applied for a subdivision which proposes to subdivide the
property into two (2) lots of 2.97 ha and 2.02 ha. An existing single family dwelling, domestic water
well , and septic system would be contained within the 2.97 ha lot. A new driveway connected to
Highway 6 is proposed to access the existing single family dwelling. An existing ancillary single family
dwelling, domestic water well, septic system, and driveway connected to Highway 6 would be
contained within the 2.02 ha lot.
The subject property is generally flat and the applicant has submitted the attached site plan which
demonstrates that driveways and building sites within the proposed two lots would comply with the
building site and private driveway access requirements of Section 310 of the Zoning Bylaw.
The subject Lot Frontage Waiver Application requests that the Board of Directors waive the ten
percent minimum lot frontage requirement of Section 802.7 of the Regional District of North Okanagan
Zoning Bylaw No. 1888, 2003 for the property legally described as Lot 2, Sections 26 and 35, Twp 45,
ODYD, Plan 24879 and located at 1377 Highway 6, Electoral Area "E" by reducing the lot frontage of
proposed Lot 1 from 103.44 metres to 79.151 metres and by reducing the lot frontage of proposed Lot
2 from 88.93 metres to 58.0 metres as shown on the site plan attached to the Planning Department
memorandum dated May 19, 2015.
Submitted by:
~ni~~
Planner
Approved by:
A ~r
GreQR~y
Deputy Plannin g M :
Page 66 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
ELECTORAL AREA "E"
LOT FRONTAGE WAIVER REQUEST APPLICATION
SUBJECT PROPERTY MAP
File:
Applicant:
Location:
15-0177-E-WVR
Elvera & Eric Silchenko
1377 Hwy 6
i
RD~
E.1320' of S1/2
A
B
Page 67 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
ALL [
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OUR FILE:
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WILLIAM E. MADDOX
B.C. LAND SURVEYOR
.3500 - 30th STREET
91890KOO
Page 68 of 135
VERNON, B.C. V1T SE8
rELEPHONE (250)542-4343
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
ALL DISTAI\CES ARE IN METRES.
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SCALE:
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19 May 2015
60
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OUR FILE:
DRAWN:
80
R9789
RB
Silchenko
WILLIAM E. MADDOX
B.C.
97890100
LAND
SURVEYOR
3500 - 30th STREET
VERNON, B.C. V1T 5E8
TELEPHONE (250)542- 4343
Page 69 of 135
90
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
REGIONAL DISTRICT OF NORTH OKANAGAN
MEMBER MUNICIPALITIES:
CITY OF ARMSTRONG
DISTRICT OF COLDSTREAM
CITY OF ENDERBY
ELECTORAL AREAS:
VILLAGE OF LUMBY
TOWNSHIP OF SPALLUMCHEEN
CITY OF VERNON
“B” – SWAN LAKE
“C” – B.X. DISTRICT
“D” – LUMBY (RURAL)
“E” – CHERRYVILLE
“F” – ENDERBY (RURAL)
OFFICE OF : PLANNING DEPARTMENT
YOUR FILE No.:
OUR FILE No.:
PID No.:
2015-00298
15-0014-E-SUB
005-792-282
February 24, 2015
Ministry of Transportation and Infrastructure
4791 23rd Street
Vernon, BC V1T 4K9
Dear Desiree Lantenhammer:
Re:
Proposed subdivision of the property legally described as Lot 2, Secs 26 and 35,
Twp 45, ODYD, Plan 24879 and located at 1377 Highway 6, Electoral Area “E”
Thank you for the opportunity to provide comment on the subdivision application for the above
described property which was forwarded to this office for comment on January 20, 2015. In this
regard, please be advised that the following conditions would need to be met in order for the
proposed plan of subdivision to comply with the applicable Bylaws of the Regional District:
1. Highway 6 must be dedicated a minimum of 12.5 from the centreline adjacent to the proposed
lots in accordance with the requirements of Section 402 of the Regional District of North
Okanagan Subdivision Servicing Bylaw No. 2600, 2013 and Section 10.2.2 of the Electoral “D”
and “E” Official Community Plan Bylaw No. 2485, 2012. Section 402 of the Subdivision
Servicing Bylaw also requires that Highway 6 be constructed in accordance with the
requirements of the Ministry of Transportation and Infrastructure.
2. Building Permits must be obtained for buildings on the subject property which have been
constructed without the Regional District’s approval. In this regard, the Building Inspector has
advised that a residential building may have been constructed without the approval of Building
Permit on the north side of the subject property near the Shuswap River. To resolve this
matter, the applicant can call the Building Department at 250-550-3728.
3. The use of land, buildings and structures on the proposed lots must comply with the permitted
use of land, buildings and structures as outlined in Section 802.1 of the Regional District of
North Okanagan Zoning Bylaw No. 1888, 2003.
4. The number and size of buildings on the proposed lots must comply with the maximum
number and size of buildings per lot as outlined in Sections 802.2 and 802.10.b of Zoning
Bylaw No. 1888.
5. The proposed lots must comply with the 2 ha minimum lot size requirement of the Country
Residential (C.R) zone as outlined in Section 802.5 of Zoning Bylaw No. 1888.
6. Existing buildings and structures on the proposed lots must meet the setback requirements of
Sections 802.9 and 1601 of Zoning Bylaw No. 1888 with respect to new lot lines.
Regional District of North Okanagan
9848 Aberdeen Road
Coldstream, BC V1B 2K9
Page 70 of 135
Phone:
Fax:
Web:
E-Mail:
250-550-3700
250-550-3701
www.rdno.ca
[email protected]
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.5
MoTI File No. 2015-00298 – RDNO File No.15-0014-E-SUB
February 24, 2015
7. The proposed lots must comply with the minimum lot frontage requirement of the Country
Residential (C.R) zone as outlined in Section 802.7 of Zoning Bylaw No. 1888. Section 802.7
requires that lots have a frontage of not less than one-tenth of the perimeter of the lot. In this
regard, a BC Land Surveyor will need to determine if the required lot frontages can be met. If
they cannot be met, the subdivision layout would need to be revised in order to conform with
this requirement or the proposal would require the Regional District’s approval of a lot
frontage waiver request. To process such a request, the applicant would need to submit a
letter to the Regional District requesting consideration of a lot frontage waiver along with the
required processing fee.
8. Each proposed lot must have a building site and on-site driveway that meets the building site
and private driveway access requirements of Section 310 of Zoning Bylaw No. 1888.
9. The proposed subdivision must comply with the Riparian Areas Regulation Provisions as
outlined in Section 1702 of Zoning Bylaw No. 1888.
10. The subject property is identified in the Electoral Area “D” and “E” Official Community Plan
Bylaw No. 2485, 2012 as a Development Permit Area for the Protection of the Natural
Environment (Shuswap River). As such, the proposed subdivision requires that approval of a
Development Permit unless otherwise exempted under the provisions of Section 12.2.6 of
the Official Community Plan.
11. Payment of $500 Development Cost Charge must be made in accordance with the
requirements of the White Valley Parks and Recreation District Development Cost Charge
Bylaw No. 1390.
12. Submission of the final plan of subdivision prepared by a BC Land Surveyor is required for
final review against all relevant bylaw regulations.
In accordance with Section 305 of Subdivision Servicing Bylaw No. 2600, the above noted
comments are valid for 18 months from the date of this letter.
If you have any questions or require any further information, please call Caren Walker, Planning
Technologist at (250) 550-3745.
Sincerely,
Greg Routley
Deputy Planning Manager
/cw
Attachment
cc:
Building Department
Eric and Elvera Silchenko
Director Cameron
Electoral Area “E” Advisory Planning Commission
Regional District of North Okanagan
9848 Aberdeen Road
Coldstream, BC V1B 2K9
Page 71 of 135
Phone:
Fax:
Web:
E-Mail:
250-550-3700
250-550-3701
www.rdno.ca
[email protected]
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3046.01.04
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
May 22, 2015
SUBJECT:
Community Works Fund Project #105
RECOMMENDATION:
That it be recommended to the Board of Directors, the Engagement and Communication Plan for the
implementation of the Biodiversity Conservation Strategy be funded from the Community Works Fund
at a cost of $10,010.00
DISCUSSION:
The Okanagan Collaborative Conservation Program (OCCP), in conjunction with the South Okanagan
Similakameen Conservation Program, completed a Biodiversity Conservation Strategy (BCS) for the
Okanagan Region in 2014. The BCS provides a “big-picture” view of the status of regional
biodiversity and highlights future conservation priorities, including strategic directions and
opportunities for conservation action by municipal and regional governments in the Okanagan.
Implementation of the BCS will be a significant component of the OCCP’s work in the near future.
The OCCP is an umbrella initiative with close to 30 government and non-government partner
organizations working towards shared conservation objectives in the region. The RDNO has been an
OCCP partner since 2008 and provided in-kind staff support on several collaborative projects,
including the Kalamalka Lake Foreshore Inventory Mapping and Middle Shuswap Sensitive
Ecosystem Inventory initiatives.
The OCCP Coordinator, Carol Luttmer, appeared as a delegation at the Board of Directors Regular
Meeting of February 18, 2015. Her presentation provided an update on the OCCP’s activities and the
recently completed BCS. The Board of Directors were asked to consider contributing $10,000 to
OCCP for 2015/2016 core funding. As the RDNO does not have a grant function, it was noted that
“potential opportunities for contract services with the Okanagan Collaborative Conservation Program
will be considered in the 2015 work plan.” Since then, OCCP has made a request to access funding
support through the Community Works Fund for the development of an Engagement and
Communication Plan for the implementation of the BCS.
Utility of the Biodiversity Conservation Strategy
The BCS provides information and a framework for conservation actions to be undertaken by a range
of organizations in the Okanagan region including local governments. With respect to the RDNO the
information, data and mapping that are apart of the BCS can support a number of conservation
actions. These include the development of policy and tools for the protection of sensitive ecosystems
throughout the region, such as development permit areas. The BCS also supports parks planning
especially with respect to future acquisitions to maximise biodiversity conservation and connectivity.
Page 72 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
CWF #105
Report to EAAC – May 22, 2015
Page 2
The BCS provides a sound framework for all organizations interested and active in local conservation
initiatives to work from. Through its implementation by the OCCP, the BCS increases the capacity for
conservation action within the Okanagan region, focusing resources and facilitating efficiencies
through partnership actions. By providing funding to the OCCP and its delivery of the BCS, the
RDNO can support an organization that actively pursues on the ground and education related
conservation projects in a collaborative manner and channels significant amounts of grant and senior
government funding into the Okanagan.
Biodiversity Conservation Strategy Connection to Regional Growth Strategy Policy
The RDNO Regional Growth Strategy (RGS) includes a series of environmental policies that are
supported by development and implementation of the BCS. The following strategies are fulfilled by
the development of the BCS:
•
ENV‐2.1: in collaboration with the appropriate agencies and organizations, identify, prioritize
and map all ecosystems and important habitat features in the North Okanagan and ensure this
information is used in local, regional and provincial land use processes.
•
ENV‐2.2: expand sensitive ecosystem mapping to complete a regionally consistent North
Okanagan ecosystem inventory.
•
ENV‐2.3: support data sharing, mapping, and consolidation of existing information into an
inventory of Southern Interior ecologically sensitive areas and biodiversity values.
•
ENV‐2.4: identify a system of linked wildlife corridors and areas of habitat connectivity, in
partnership with the province and relevant parties, which will inform planning decisions with
the goal of avoiding further fragmentation.
•
ENV-2-12: consider supporting partnership initiatives that would undertake the development a
regional biodiversity strategy.
Implementation of the BCS, including the development of an Engagement and Communication Plan,
will support the following strategies:
•
ENV-2.5: develop a regionally consistent policy approach to ecosystem and species
protection.
•
ENV-2.6: encourage the sustainable management of parks and natural areas.
•
ENV-2.7: engage the community through stewardship and education to improve environmental
awareness.
•
ENV-2.8: coordinate on the establishment of regionally significant open space networks and
linkages across jurisdictional boundaries that will compliment local parks planning.
•
ENV-2.9: support opportunities and partnerships that promote environmental conservation and
ecosystem protection.
•
ENV-2.10: designate and protect significant open spaces and environmentally sensitive areas
in Official Community Plans and through other planning mechanisms.
Supporting the OCCP in the implementation of the BCS by providing funding for the development of
an Engagement and Communication Plan, will ensure that the BCS is presented to a wide range of
audiences and implementation actions are coordinated. This will facilitate moving the strategy “off the
shelf” to action.
Page 73 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
CWF #105
Report to EAAC – May 22, 2015
Page 3
Broader Benefits of Biodiversity Conservation
The BCS provides a framework for biodiversity conservation actions which have broader benefits for
the region. As noted in the article The Value of Natural Capital in the Okanagan 1,
“natural ecosystems and biodiversity provide humans with a range of
provisioning, regulating, and cultural services upon which we depend for our
quality of life and well-being. Examples include: food, raw materials, clean air and
water, erosion protection, water flow regulation including flood mitigation,
biological pest control, pollination, soil generation and retention, aesthetics and
recreational opportunities. Such services are provided for free, and are typically
taken for granted until they are lost and human communities begin to experience
the negative impacts of those lost services (e.g., increased water treatment
costs, respiratory problems due to poor air quality, reduced crop yields as native
pollinator populations decrease, beach closures due to water quality advisories,
etc.)”.
“While it is difficult, and, some may argue, ethically inappropriate, to attach a
monetary value to nature, humans do derive economic benefits from many
ecosystem services. These economic benefits, as well as the costs of replacing
ecosystem services with a technical solution, can be estimated... the total
monetary value of ecosystem services provided by the present day Okanagan
landscape is estimated to be $6.7 billion annually. The total value of $6.7
billion/year for the Okanagan likely represents a minimum rather than a
maximum value because some ecosystem services (e.g., aesthetics, First
Nations cultural values, value of habitats that support rare or endangered
species) are not accounted for in the calculation due to the difficulty of attaching
a monetary value to them. This calculation is provided for the purposes of raising
awareness of the economic value of our natural capital, with the intent of
stimulating discussion and interest around the value of ecosystem services
provided by the Okanagan landscape”.
As outlined above, there are numerous benefits to ensuring the regions environment is
maintained and protected. The BCS provides a strong baseline of local and regional conditions
as well as recommendations to ensure a healthy and sustainable future.
Costs
The budget for the development of an Engagement and Communication Plan for the implementation
of the BCS is $29,012.50, with $10,010.00 being requested from the RDNO through the CWF. The
remainder of funding is being sourced from the Real Estate Foundation of BC ($91,300 over three
years for implementation of the BCS, including the Engagement and Communication plan), Central
Okanagan Regional District ($10,000), Environment Canada, and other OCCP partners. The Real
Estate Foundation funding is pending matching funds which an RDNO contribution could contribute to
along with the contribution from CORD and any approved funding from Environment Canada (OCCP
has applied to three Environment Canada funding streams, with approval in June 2015). This means
an RDNO contribution would leverage 100% additional funding.
1
http://complexity.ok.ubc.ca/2014/10/30/the-value-of-natural-capital-in-the-okanagan/. Dr. Lael Parrott,
Associate Professor UBCO & Catherine Kyle, PHD Candidate UBCO.
Page 74 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
CWF#105
Report to EAAC- May 22 , 2015
Page4
Community Works Fund
The project to develop an Engagement and Communication Plan for the implementation of the BCS
has been assessed utilizing the Regional District of North Okanagan Community Works Fund Tier 2
project assessment. The assessment and project outline are attached to this report for your review
and information. The project meets the criteria of the Community Works Fund under the capacity
building category.
SUMMARY:
The Okanagan Collaborative Conservation Program (OCCP) , in conjunction with the South Okanagan
Similakameen Conservation Program, completed a Biodiversity Conservation Strategy (BCS) for the
Okanagan Region in 2014. The BCS provides a "big-picture" view of the status of regional
biodiversity and highlights future conservation priorities, including strategic directions and
opportunities for conservation action by municipal and regional governments in the Okanagan.
The OCCP is pursuing the development of an Engagement and Communication Plan for
implementation of the BCS and is requesting $10,010.00 from the RDNO through the CWF.
Contributions from other funders are being sought and some have already been secured. An RDNO
contribution would leverage 100% additional funding as it could be used as required matching funding
for the Real Estate Foundation grant. It is recommended that the Engagement and Communications
Plan for the BCS be funded from the Community Works Fund.
Submitted by:
.--·· A{:/ 9
Fia1e
Anna
Sustainability Coordinator
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 75 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Community Works Fund Project Assessment – Tier 2
Over $8,000
Date: May 22, 2015
Project #: 105
Recipient: Okanagan Collaborative Conservation Program
Project Cost: $10,010.00 – Total project cost $29,012.50, with remaining funds being
sourced from other funders.
Project Description:
The development of an Engagement and Communication Plan for the implementation of
the Biodiversity Conservation Strategy.
The engagement of various levels of
government, First Nations, NGOs, members of the public, funders, and non-traditional
partners, such as the Development and Real Estate sectors, is essential to successful
implementation of the Biodiversity Conservation Strategy. The OCCP has identified
specific communication tools and methods to engage these decision-makers and
stakeholders. In order to ensure efficient and effective use of resources, the OCCP
needs a defined engagement and communication plan to prioritize the use of tools and
methods. The plan will also aid the further development of a sustainable funding
strategy, which will continue to bring resources to the Okanagan to support conservation
projects.
Project Eligibility
Yes
Eligible funding recipient?

Eligible costs?

Explanation
Okanagan Collaborative Conservation
Program – not for profit organisation
If project is related to a building,
is the building primarily used for
public good?
Benefits of the Project –
Yes
Explanation
Benefit to local community
Benefit to Electoral Area
Benefit to more than one
Electoral Area
Benefit to all Electoral Areas

Benefit to entire Regional
District
The Biodiversity Conservation Strategy
provides a “big-picture” view of the status of
regional biodiversity and highlights regional
conservation priorities for the future.
Page 76 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Does the Project meet funding agreement categories?
Project Category
Yes
Public Transit – infrastructure that supports a shared passenger transport
system available for public use
Community Energy Systems – infrastructure that generates or increases the
efficient use of energy
Drinking Water – infrastructure that supports drinking water conservation,
collection, treatment and management systems
Wastewater – infrastructure that supports wastewater and storm water
collection, treatment and management systems.
Solid Waste – infrastructure that supports solid waste management systems
including the collection, diversion and disposal of recyclables, compostable
materials and garbage.
Capacity Building – investments related to strengthening the ability of local
governments to develop long-term planning practices
Local roads, bridges (roads, bridges and active transportation infrastructure
Sport Infrastructure – amateur sport infrastructure
Recreational Infrastructure – recreational facilities and networks.
Cultural Infrastructure – infrastructure that supports arts, humanities and
heritage
Tourism Infrastructure – infrastructure that attract travelers for recreation,
leisure, business or other purposes.
Disaster Mitigation – infrastructure that reduces or eliminates long-term
impacts and risks associated with natural disasters.
Page 77 of 135

BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Does the Project work towards achieving one of the three key national objectives
and incorporate the principles of Sustainability?
Fund Priorities
Yes

Productivity and Economic
Growth
(Economic)
Clean Environment
(Environmental)


Strong Cities and Communities
(Social)
Explanation
Ecosystem services support productivity and
economic growth on multiple levels, including
providing natural resources for use, favorable
conditions to live in, and natural features that
attract visitors. In addition to the value
biodiversity brings, there is a cost associated
with a loss of biodiversity and the services
provided, such as the cost to treat water,
health costs from poor air quality etc.
The Biodiversity Conservation Strategy, by its
very nature, will lead to environmental
protection and conservation.
Biodiversity is vital for the health and strength
of our communities providing a wealth of
natural capital including ecosystem services,
supporting food production and providing
recreation opportunities.
Other benefits of the Project
Project Benefits
Education value
Public Awareness (media
opportunities)
Leverage of additional
resources (funds, volunteer
time, in-kind contributions)
Yes
Explanation
The engagement and communication plan
will include methods and tools that have an
education and information provision
component.
Developing the engagement and
communication plan will include methods for
raising public awareness of the Biodiversity
Conservation Strategy.
OCCP is accessing and seeking funds from
other funders including CORD, Env Canada
and Real Estate Foundation (which requires
matching funds that an RDNO contribution
could fulfill).
Integration with other Regional District of North Okanagan initiatives
The Biodiversity Conservation Strategy supports a series of environmental policies
within the Regional Growth Strategy and can support local government conservation
actions including the development of policy and tools for the protection of sensitive
ecosystems throughout the region, such as development permit areas.
Page 78 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Justification for prioritisation of project
The Biodiversity Conservation Strategy provides a “big-picture” view of the status of
regional biodiversity and highlights future conservation priorities, including strategic
directions and opportunities for conservation action in the Okanagan. Through its
implementation by the OCCP, the BCS increases the capacity for conservation action
within the Okanagan region, focusing resources and facilitating efficiencies through
partnership actions. The development of an Engagement and Communication Plan for
the strategy is a critical component of implementation.
Distribution of Funds
All
Staff Recommendation
That the Biodiversity Conversation Strategy Engagement and Communication Plan be
funded.
Page 79 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Engagement & Communication Plan for the Biodiversity Conservation Strategy
Background
The North Okanagan Regional District (RDNO) supported the creation of a biodiversity conservation strategy
in its 2011 Regional Growth Strategy (see Goal Env - 2 - 12). In 2014, the Okanagan Collaborative
Conservation Program (OCCP) in collaboration with the South Okanagan Similkameen Conservation Program
(SOSCP) completed A Biodiversity Conservation Strategy for the Okanagan Region (BCS), which provides a
“big-picture” view of the status of regional biodiversity and highlights conservation priorities for the future,
including strategic directions and opportunities for conservation action by municipal and regional
governments in the Okanagan.
The OCCP is a partnership of over 35 organizations, including: all levels of government; non-government
organizations, such as stewardship groups, land trusts, and naturalists' clubs; and academia and education
organizations. The mandate of the OCCP is to coordinate and facilitate conservation and stewardship efforts
on public and private lands, set conservation and stewardship goals and objectives, and to generate the
support and resources needed to maintain this effort. This mandate, and many of the strategic directions
outlined in the BCS, strongly align with the goals identified under the Environment and Natural Lands section,
Goal ENV -2 Protect our Parks, Natural Areas and Open Spaces of the RDNO Regional Growth Strategy.
The OCCP currently receives financial support from a variety of organizations and agencies, including federal,
regional and local governments, granting agencies such Telus, Real Estate Foundation of BC, and Vancouver
Foundation, and private sponsorship (e.g., Fortis, BC Hydro). Over the last 4 years, 3% of funding for projects
has come from the North Okanagan Regional District, 5% from the Central Okanagan Regional District, 81%
from grants and sponsors, 3% from municipalities, and 3% from other sources.
Statement of Need for an Engagement and Communication Plan
The engagement of various levels of government, First Nations, NGOs, members of the public, funders, and
non-traditional partners, such as the Development and Real Estate sectors, is essential to successful
implementation of the Biodiversity Conservation Strategy and realization of the environmental goals in the
RDNO Regional Growth Strategy. The OCCP has identified specific communication tools and methods to
engage these decision-makers and stakeholders. These methods and tools include Informing (e.g., the
development and distribution of education and outreach tools, presentations to stakeholders, maintenance
of a website, newsletters, reporting out to partners and funders); Consulting (e.g., one-on-one discussions,
workshops, and/or surveys to identify priorities, support required and available resources); and Facilitating
Collaboration (e.g., workshops, partnership meetings, coordination of 'action teams' that oversee the
completion of specific projects that realize conservation goals). In order to ensure efficient and effective use
of resources, the OCCP needs a defined engagement and communication plan to prioritize the use of these
tools and methods. The plan will also aid the further development of a sustainable funding strategy, which
will continue to bring resources to the Okanagan to support conservation projects.
Project Description
This project will engage OCCP partners in the development of an engagement and communication plan for
the implementation of the Biodiversity Conservation Strategy. This project is one component of the overall
implementation of the BCS. The OCCP has already developed a Governance Plan, which identifies the roles
and responsibilities of each component of the organization in supporting or leading projects that realize
conservation goals. The OCCP has also developed a Monitoring and Evaluation Plan for tracking progress
towards conservation goals. An Engagement and Communication Plan is a critical component,
complementing the already existing Governance, and Monitoring and Evaluation Plans, in ensuring the OCCP
can move forward in implementation of the BCS in an effective and efficient manner.
Page 80 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.6
Engagement & Communication Plan for the Biodiversity Conservation Strategy
Deliverables
• Strategic planning training and working sessions for key OCCP partners (including RDNO) and OCCP staff
• Workshop with all of OCCP’s Partners and Associates
• Biodiversity Conservation Strategy Communication & Engagement Plan
Budget
Item
Total Project Cost
Expert Support for strategic, communication and engagement
planning (contractor)
Workshop with all OCCP Partners & Associates- Coordination
and implementation
Development of final engagement & communication plan and
integration with governance and monitoring and evaluation
plans; Coordination of Partner input and consultations
Overhead & admin fees
Total
RDNO Portion
$8,000.00
$3,100.00
$11,025.00
$3,000.00
$7,350.00
$2,637.50
$29,012.50
$3,000.00
$910.00
$10,010.00
Note: Budget represents cash only. Budget does not include in-kind support from partners for their
participation, for providing meeting rooms, and administrative support (e.g., Central Okanagan Regional
District provides office space for OCCP staff). Other funding for this project is provided by Environment
Canada, Real Estate Foundation of BC, Central Okanagan Regional District, and other OCCP Partners. Funding
has also been secured and/or requested from these and other funders for specific projects that support the
Biodiversity Strategy, such as: a workshop in the RDNO with BC Wildlife Federation on best management
practices and methods for wetland conservation; support to the Cherry Ridge Watershed Study; a display on
soil biodiversity for RDNO Environment Week and for ongoing use by education centres; developing a model
to support parkland acquisitions; mapping of lands where development is imminent so that protection of
sensitive ecosystems can be maximized during the pre-development planning stage; and a collaborative
project with UBC-Okanagan on identifying and protecting habitat corridors and ecosystem services.
Page 81 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3046.01.04
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
May 22, 2015
SUBJECT:
Community Works Fund Project #106
RECOMMENDATION:
That it be recommended to the Board of Directors, the Water Quality Monitoring Cosens Bay – Year II
study be funded from the Electoral Area “B” allocation of the Community Works Fund at a cost of
$10,023.00.
DISCUSSION:
A water quality monitoring study was undertaken in Cosens Bay, Kalamalka Lake in 2014. The study
involved a water quality and periphyton sampling program to determine if there is any influence or
impact from septic systems in this area. The results of the 2014 study indicated the impact of cottage
development on Cosens Bay water quality was minor and not statistically significant. In summary,
impacts from the cottage area of Cosens Bay are still possible but there was no supporting water
quality data and only a subtle impact was detected in periphyton data from this study. However, the
results would gain statistical strength if the study was repeated for an additional year.
The proposed 2015 study involves part two of a water quality sampling program in Cosens Bay. It will
build on the 2014 study and strengthen the results determining if there is any influence or impact from
septic systems in this area. There is a mixture of modern homes and older cottages stretching along
3 km of Cosens Bay shoreline. Approximately 100 predominantly seasonal dwellings are perched on
the rocky shoreline and soil cover is generally thin. The proposed sampling would contrast water
quality and periphyton growth in the fall to that of the summer months to see if the seasonal peak in
septic system use caused any detectable impacts on Cosens Bay.
Costs
The costs for the 2015 study are $10,023.00. The travel time to / from Kelowna, sample delivery
to the laboratory, preparation time, etc. have been split among the three parties interested in
sampling Kalamalka Lake (Lake Country, Greater Vernon Water and Electoral Area “B”),
minimizing the cost of this project.
Community Works Fund
The Cosens Bay Water Quality Monitoring Study has been assessed utilizing the Regional District of
North Okanagan Community Works Fund Tier 2 project assessment. The assessment and project
proposal are attached to this report for your review and information. The project meets the criteria of
the Community Works Fund under the capacity building category.
Page 82 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
CWF#106
Report to EAAC - May 22, 2015
Page2
SUMMARY:
It is recommended that the Water Quality Monitoring Cosens Bay - Year II , be funded from the
Community Works Fund at a cost of $10,023.00.
Submitted by:
Anna Page;;
Sustainability Coordinator
Endorsed by:
~~
Rob Smailes, MCIP, RPP
General Manager, Planning and Building
Page 83 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
Community Works Fund Project Assessment – Tier 2
Over $8,000
Date: May 22, 2015
Project #: 106
Recipient: RDNO
Project Cost: $10,023.00
Project Description: Water Quality Monitoring Cosens Bay – Year II
The proposed study involves part two of a water quality sampling program in Cosens
Bay to determine if there is any influence or impact from septic systems in this area.
Originally conceived as a one-year study, the 2014 results indicated significant benefit
from running the program for a second year with minor changes.
Project Eligibility
Yes
Eligible funding recipient?
Explanation


Eligible costs?
If project is related to a building,
is the building primarily used for
public good?
The proposed project would inform the
development of a possible Local Area Plan
for Cosens Bay and works towards the goals
and objectives of the Kalamalka Lake Water
Protection Plan, both of which qualify under
the Capacity Building category.
N/A
Benefits of the Project
Yes
Benefit to local community

Explanation
Will provide water quality information on
Kalamalka Lake, Cosens Bay area for
residents who use the water courses for
recreational and water intake purposes.
Benefit to Electoral Area
Benefit to more than one
Electoral Area
Benefit to all Electoral Areas
Benefit to entire Regional
District

Water quality information on Kalamalka Lake,
Cosens Bay area will provide baseline
information for the whole Kalamalka Lake
system and is complimentary to the main
body Kalamalka lake monitoring program.
Page 84 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
Does the Project meet funding agreement categories?
Project Category
Yes
Public Transit – infrastructure that supports a shared passenger transport
system available for public use
Community Energy Systems – infrastructure that generates or increases the
efficient use of energy
Drinking Water – infrastructure that supports drinking water conservation,
collection, treatment and management systems
Wastewater – infrastructure that supports wastewater and storm water
collection, treatment and management systems.
Solid Waste – infrastructure that supports solid waste management systems
including the collection, diversion and disposal of recyclables, compostable
materials and garbage.
Capacity Building – investments related to strengthening the ability of local
governments to develop long-term planning practices

Local roads, bridges (roads, bridges and active transportation infrastructure
Sport Infrastructure – amateur sport infrastructure
Recreational Infrastructure – recreational facilities and networks.
Cultural Infrastructure – infrastructure that supports arts, humanities and
heritage
Tourism Infrastructure – infrastructure that attract travelers for recreation,
leisure, business or other purposes.
Disaster Mitigation – infrastructure that reduces or eliminates long-term
impacts and risks associated with natural disasters.
Does the Project work towards achieving one of the three key national objectives
and incorporate principles of Sustainability?
Fund Priorities
Productivity and Economic
Growth
(Economic)
Yes
Explanation
Degraded water quality in Cosens Bay would
impact residents drinking water supplies and
use of the lake for recreation.
Having
knowledge of water quality and being able to
take action on degradation will help protect
the waterways for all uses and users
Page 85 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7

Clean Environment
(Environmental)

Strong Cities and Communities
(Social)
If the water quality monitoring program
indicates that there are significant impacts on
the water quality in Cosens Bay, further work
could be undertaken to reduce impacts.
As a well utilized recreation asset, and a
valuable wildlife habitat area, Cosens
enhances the community providing for
healthy residents.
Other benefits of the Project
Project Benefits
Yes
Education value

Public Awareness (media
opportunities)
Leverage of additional funds

Explanation
If the water quality assessment indicates that
the surrounding land uses and waste water
are negatively impacting Cosens, education
and awareness programs could be informed
by the results.
Integration with other Regional District of North Okanagan initiatives
The RDNO is involved with a number of projects that involve the monitoring of water
quality in significant water bodies within the region including the Shuswap River and
Swan Lake. This project is consistent with these and will inform broader discussions
regarding the Cosens Bay planning.
Justification for prioritisation of project
The recently updated Electoral Area B and C Official Community Plan includes policy
6.2.1 “The Regional District will consider undertaking the development of a Cosens
Bay Local Area Plan to address unique challenges and constraints to development and
sustainability”. The Cosens Bay Water Quality Monitoring Program would inform the
development of any future local area plan. Completing a second year of monitoring will
also enlarge the data set and increase statistical strength.
Distribution of Funds
Area B
Staff Recommendation
That the Water Quality Monitoring Cosens Bay – Year II be funded
Page 86 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
Cost Estimate Proposal for Kalamalka Lake Sampling –
Cosens Bay, 2015
Prepared for: Regional District of North Okanagan,
Sustainability and Planning
9848 Aberdeen Rd., Coldstream, BC V1B 2K9
Periphyton Sampler deployed
in Cosens Bay 2014
Page 87 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
Study Purpose:
The proposed study involves part 2 of a water quality sampling program in Cosens Bay
to determine if there is any influence or impact from septic systems in this area.
Originally conceived as a one-year study, promising results indicated significant benefit
from running the program for a second year with minor changes.
There is a mixture of modern homes and older cottages stretching along 3 km of Cosens
Bay shoreline. Approximately 100 dwellings are perched on rocky shoreline and soil
cover is generally thin. The proposed sampling would contrast water quality and
periphyton growth in the fall to that of the summer months to see if the seasonal peak
in septic system use caused any detectable impacts on Cosen’s Bay.
Proposed Study Design:
LAC proposes to use the same sampling times as the Year 1 Cosens Bay study and the
Kalamalka Long-Term Monitoring Project. Chemistry samples will go to Caro Labs,
Kelowna and algae/microflora samples will be identified by LAC. Collecting a sub-set of
the parameters already analyzed on Kalamalka Lake samples using the same methods,
labs and dates means that the Cosens data can be compared against the main body of
Kalamalka Lake data.
A list of water quality parameters that may be of interest to RDNO in Cosens Bay at an
approximate cost of 139.00 per sample from Caro Labs include:
NUTRIENTS: Nitrogen (Total, Nitrate + Nitrite, ammonia) Phosphorus (Total and
dissolved, low detection)
GENERAL: Turbidity, Conductance, pH, Sulphate, Chloride
BACTERIOLOGICAL: E. coli
This list is compatible with the list currently used for Kalamalka Lake samples.
We would continue with sampling near-shore using batched samples to keep costs
down. This would involve batching 5 sub-samples from one sample site into a single
sample. LAC would establish and GPS 3 sites in the suspected impact area and 1 in an
undeveloped area as a reference control site. We will take advantage of the already
completed SHIM (Sensitive Habitat Inventory Mapping) to help with site selection. The
total sample load would be 4 samples per sampling trip. We would suggest sampling in
July, August, September and October when the lake is still stratified, for a total of 16
samples plus a replicate sample. The advantages of confining the sampling to these
months includes:
 Avoiding the confounding influences of whole-lake circulation
Page 88 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7


Avoiding the confounding influences of freshet (spring run-off)
The proposed months have long day-length and span two high-use inhabited
months and two low-use months
In the first year of this study water quality samples did not prove as sensitive to impacts
as the periphyton in Cosens’ Bay. We would continue with periphyton - the algae
attached to rocks near shore and water quality. In both cases, a larger data set from
both 2014 and 2015 will increase statistical strength.
In 2015, we would put out artificial substrates to avoid having problems with differences
in algae arising from differences in the natural substrates they are growing on. For
statistical analysis of the results, we would deploy 5 samplers for July/August (60 day
deployment) versus 5 samplers for Sept/Oct (60 day deployment) to give us workable
data. The artificial substrate of choice is honed stone tiles mounted in anchoring
frames. These samplers would be deployed at one meter depths in non-shaded areas,
and be equipped with temperature/light loggers. A known surface area would be
sampled from the tiles at the end of each deployment. Periphyton samples would be
cut and protected in the field to prevent damage in transit and the loss of usable sample
surfaces. Two samples would be collected from the samplers. One sample set would be
sent to Caro Labs for volatile solids (ash-free dry weight (AFDW)) and dry weight
analysis. The dry weight includes inorganic silts, marl etc, while the volatile analysis
includes only the organic algae/biofilm component. The second sample set would be
analyzed by LAC for taxonomy and cells counts. We did this work on Cosens Bay in 2014.
The effort saved by sampling only stone tile (not styrofoam as well) can be used to add a
small project during 2015 in which nutrient enrichment agar dishes mounted with stone
tiles would be compared to the regular tiles to see if periphyton growth is saturated or
nutrient limited. We would use N only, P only and N+P enriched trials in areas of Cosens
Bay not under study. The effect of these small petri-dish trials will be negligible on
Cosens Bay water quality, but will answer which nutrient(s) control productivity. The
2014 data suggested that phosphorus was the controlling nutrient.
During 2015 field work, long-shore currents can be monitored using drogues to
determine the effects of the docks on long-shore currents and this may help explain the
elevated deposition rates noted in 2014 data.
LAC would then propose to prepare a brief stand-alone report for Cosen’s Bay, using
both the 2014 and 2015 data. We would suggest that Kalamalka Lake reports be shared
among the funding partners since possible impacts of septic systems would be of
interest to the municipalities and general trends in Kalamalka Lk would also affect
Cosen’s Bay.
Page 89 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
The conclusions from the 2014 study include:
 No statistically significant impacts of the cottage development were detected in
the water quality samples collected during 2014. For example, conclusive effects
of the cottage development were not detected in nitrogen or phosphorus
analyses.
 At this point, the detected impact of the current level of cottage development on
the near-shore periphyton during the summer high-use period is measurable but
not disruptive of community structure. However, this does not mean that further
development or increased use of the cottage area would be advisable.
 No influence from creeks or springs was detected in the 2014 water quality
samples from Cosens Bay. Increased marl sediment deposition may be occurring
around docks.

The impact of the Cosens Bay cottage area on Kalamalka Lake as a whole would
be below statistical significance and likely below detection limits. The same
cannot be said for other influences on Kalamalka Lake such as Coldstream Creek
and Wood Lake inputs.
Proposed 2015 Study Cost:
Like 2014, in this 2015 proposal, we have split the travel time to / from Kelowna, sample
delivery to labs, prep. time etc., among the three parties interested in sampling
Kalamalka Lake. The total proposed cost in 2015 is 10,023.00 (Caro = 2723.00 LAC =
7300.00) LAC charges are unchanged from 2014.
This 2015 cost estimate will not be exceeded without permission.
Additional work will be accepted as time permits.
All equipment will be provided by LAC at no additional cost to RDNO.
RDNO staff are welcome to call with questions or observations during the study period.
This Cosens Bay study could be repeated at regular intervals to watch for long-term
change. A program interval such as every 5 years or following new development or
redevelopment would be appropriate.
If you have any questions or comments on this proposal, please don’t hesitate to call.
Mrs. H. Larratt
Aquatic Biologist, R.P. Bio
Page 90 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.7
Cosens Bay Sampling Proposal
Personnel
Consulting and Analysis
LAC
LAC
LAC
H.L.
J.S.
B.L.
100
Rate per hour
45
LAB
Caro
Disbursements
vehicle office
boat
supplies
total
for
task
45
Project Management
Project admin
2
90
Research
Review of septic effluents
5
225
Sampling
4 monthly water quality sample trips
10
10
deploy/retrieve periphyton samplers
6
6
Analyses
Caro water quality samples (17)
Caro AFDW/DW samples (20)
Algae identification and enumeration
1160
540
139
18
20
Data Analysis
compilation of data
data analysis
graphics preparation
260
2363
360
2000
4
15
2
Reporting
draft report
final report preparation
final report submission
5
2
20
10
2
180
675
90
100
100
1500
650
190
Project
Total
10,023
Caro = 2723.00 LAC = 7300.00
Personnel: HL - Heather Larratt JS - Jamie Self BL - Bruce Larratt
(Note increased lab costs with replicate sample, 2015 pricing)
Page 91 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 3046.01.04
TO:
Electoral Area Advisory Committee
FROM:
Planning Department
DATE:
May 22, 2015
SUBJECT:
Community Works Fund #108
RECOMMENDATION:
That it be recommended to the Board of Directors, the Gardom Creek Baseline Assessment be
funded from the Electoral Area “F” allocation of the Community Works Fund at a cost of up to
$40,000.00.
DISCUSSION:
Flooding in late winter and early spring significantly affects properties that Gardom Creek runs
through below Highway 97. The Farmland Riparian Interface Stewardship Program (FRISP) was
requested by the Area Director to make recommendations on flood mitigation and strategies to work
with landowners. FRISP has developed a project description and draft budget for the development of
a remediation plan for Gardom Creek. The assessment will include properties below Highway 97 and
will provide prescriptions to mitigate flooding in a system that has historically been channelized,
ditched and diverted through a series of culverts and is experiencing increased flow levels. The
remediation plan will take a collective approach to remediation and engage the land owners in a
process that includes education with respect to the fact that creeks do flood at times, and promotes
stewardship and greater understanding so that at least human made impacts can be improved.
Community Works Fund
The Gardom Creek Baseline Assessment has been assessed utilizing the Regional District of North
Okanagan Community Works Fund Tier 2 project assessment. The assessment and project proposal
are attached to this report for your review and information. The project meets the criteria of the
Community Works Fund under the capacity building category.
SUMMARY:
It is recommended that the Gardom Creek Baseline Assessment, be funded from the Community
Works Fund at a cost of up to $40,000.00.
Page 92 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
CWF #108
Report to EAAC- May 22,2015
Page2
Submitted by:
Anna Pag'i?
Sustainability Coordinator
~-pp(oved for lnclusi' n:
'
I
Page 93 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
Community Works Fund Project Assessment – Tier 2
Over $8,000
Date: May 22, 2015
Project #: 108
Recipient: Farmland Riparian Interface Stewardship Program
Project Cost: Up to $40,000.00
Project Description: Gardom Creek Baseline Flow Assessment
Development of a remediation plan for Gardom Creek below Highway 97 to mitigate
flooding in a system that has historically been channelized, ditched and diverted through
a series of culverts and is experiencing increased flow levels. The remediation plan will
take a collective approach to remediation and engage the land owners in a process that
includes education with respect to the fact that creeks do flood at times, and promotes
stewardship and greater understanding so that at least human made impacts can be
improved.
Project Eligibility
Yes

Eligible funding recipient?

Eligible costs?
Explanation
The Farmland Riparian Interface Stewardship
Program is an eligible recipient
Expenditures related to strengthening the
ability of Local Governments to improve local
and regional planning.
If project is related to a building,
is the building primarily used for
public good?
Benefits of the Project –
Yes

Benefit to local community
Explanation
The Gardom Creek Assessment will provide
prescriptions to mitigate flooding and
information to promote stewardship and
greater understanding of the system by local
landowners.
Benefit to Electoral Area
Benefit to more than one
Electoral Area
Benefit to all Electoral Areas
Benefit to entire Regional
District
Page 94 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
Does the Project meet funding agreement categories?
Project Category
Yes
Public Transit – infrastructure that supports a shared passenger transport
system available for public use
Community Energy Systems – infrastructure that generates or increases the
efficient use of energy
Drinking Water – infrastructure that supports drinking water conservation,
collection, treatment and management systems
Wastewater – infrastructure that supports wastewater and storm water
collection, treatment and management systems.
Solid Waste – infrastructure that supports solid waste management systems
including the collection, diversion and disposal of recyclables, compostable
materials and garbage.
Capacity Building – investments related to strengthening the ability of local
governments to develop long-term planning practices
Local roads, bridges (roads, bridges and active transportation infrastructure
Sport Infrastructure – amateur sport infrastructure
Recreational Infrastructure – recreational facilities and networks.
Cultural Infrastructure – infrastructure that supports arts, humanities and
heritage
Tourism Infrastructure – infrastructure that attract travelers for recreation,
leisure, business or other purposes.
Disaster Mitigation – infrastructure that reduces or eliminates long-term
impacts and risks associated with natural disasters.
Page 95 of 135

BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
Does the Project work towards achieving one of the three key national objectives
and incorporate the principles of Sustainability?
Fund Priorities
Yes

Productivity and Economic
Growth
(Economic)

Clean Environment
(Environmental)

Strong Cities and Communities
(Social)
Explanation
Flooding in Gardom Creek can have
significant economic impacts on the affected
landowners. Providing prescriptions for flood
mitigation, will minimize future flooding
impacts.
Gardom Creek has fisheries values and the
present conditions maybe creating potential
fish stranding when flood waters recede.
Flood mitigation prescriptions will be
developed in a manner that will also protect
fishery habitat values.
The current condition of Gardom Creek
presents flooding risks to the landowners,
affecting land and threatening buildings.
Improvements to the Creek will decrease
these threats.
Other benefits of the Project
Project Benefits
Education value
Yes

Explanation
The assessment will include an educational
element, as landowners need to recognize
that Gardom Creek will experience flooding at
times.
The process will also promote
stewardship, linking in with the environmental
farm plan program.
Public Awareness (media
opportunities)
Leverage of additional
resources (funds, volunteer
time, in-kind contributions)
A component of the assessment will be
exploring options for implementation funding
which cannot come from the Community
Works Fund. The prescriptions designed and
permitting
established
through
the
assessment would allow for implementation
to proceed either with the landowner covering
costs or outside funding sources secured.
Funding may come from partnerships with the
Environmental Farm Plan, Pacific Salmon
Foundation, Habitat stewardship Program
and other sources related to habitat
restoration.
Integration with other Regional District of North Okanagan initiatives
Gardom Creek is a tributary of the Shuswap River and improving its condition from a
flood and fisheries habitat perspective, will contribute to overall watershed health.
Page 96 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
Justification for prioritisation of project
Concern with respect to flooding on Gardom Creek is consistent amongst the affected
community and by supporting the development of the assessment, which will include
the development of prescriptions and applying for a group plan under the Water Act
regulations, will assist in removing the barriers which the landowners currently face.
Distribution of Funds
Electoral Area F
Staff Recommendation
That the Gardom Creek Baseline Assessment be funded.
Page 97 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.8
T
Farmland Riparian Interface Stewardship Program
TECHNICAL MEMORANDUM
Date:
May 21, 2015
To:
Regional District of North Okanagan
Attention:
Herman Halverson, Anna Page
Re: Gardom Creek Baseline flow assessment looking at Flood Protection,
Channel Capacity, and Fish Habitat Restoration considerations
Introduction
FRISP has been requested by Herman Halverson, Regional District of the North Okanagan Rural
Director Area F to make recommendations on Gardom Creek below Hwy 97 A down to the Shuswap
River. Flooding is impacting properties in the lower 3.7 km of creek corridor as it runs through a series of
farms and acreages, the community of Grinrod before entering the river. Like other smaller drainage
systems in the southern interior we are seeing problems with flooding as we are experiencing increased
flow levels in a creek system that has been channelized or ditched then diverted through a series of
culverts for over 100 years. FRISP working with Herman has started the dialogue with landowners and
stake holders within the community discussing a watershed based restoration approach. In that light I
have been asked to put forward a concept and budget on how things would proceed if Regional District
was to support further planning to proactively mitigate flooding.
The following is a draft outline of how I see a common sense recovery plan could be developed
bringing the stakeholders on Gardom Creek together so that work can start recovery sooner than later.
I will also emphasis that this is a education exercise as well as the landowners do need to recognize
Gardom Creek as a creek which comes with flooding sometimes. The stake holder engagement would
promote stewardship and greater understanding so that at least man made impacts can be improved.
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June 17, 2015 - Item E.8
I would look at developing a remediation plan in stages allowing for adjustments and making
sure we have landowner cooperation which will be critical for actual work to proceed. I would look at
engaging Fisheries and Oceans Canada and the Secwepemc Fisheries Commission represented by Adam
Neil with the Splatsin people right from the start as well. This will bring 2 of the key players who will
have say over what proceeds through the permitting process to being part of the recovery plan right
from the start.
Stage 1 Landowner engagement, to confirm access to conduct a walk through of the entire
creek system and to get a better feeling to what the community is thinking FRISP would develop a
information sheet and small survey requesting landowner feedback to a assessment being completed.
This would be delivered through Regional District to the landowners. While we have meet with some of
the landowners we need to reach all of them in a quick and efficient manner. I will also follow up with
the landowners who attended our open house in Grindrod asking for help in contacting neighbours for
support in having responses.
Budget: $5000.00
Stage 2 Working with the Splatsin resource management staff a complete walk through and
assessment would be conducted. Restriction points would be identified and some landowner dialogue
would be required to discuss past management history. This would allow for a site list to be developed
to take back to the community with draft prescriptions. Fisheries and Oceans engineering support will
be requested to conduct survey work for elevation levels.
Budget: $15,000.00
Stage 3: Taking it back to the community would involve a open house and follow up dialogue
with individual landowners and stakeholders as often cooperation and dialogue will be required
between neighbours and other interests.
Budget: $5,000.00
Stage 4: Working again with Splatsin, prescriptions and budgets would be completed for
individual sites. While we have a idea of what we will see and we know we have problems, it is a hard
call on how many sites will need to be designed and what it will take to have a group plan accepted
under the current Water Act regulations for working in and about a stream.
Budget: $15,000.00
Total draft budget. $40,000.00
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June 17, 2015 - Item E.8
Lower Gardom Creek below 97A to confluence with the Shuswap River:
3.1 km section experiencing flooding
Area of discussion: The creek system below Hwy. 97 to the Tompkinson Road culvert runs
approximately 2.3 km.
Looking from Hwy 97A. Restricted culverts has led to flooding and raised water tables impacting
residences and fields along Gardom Creek.
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June 17, 2015 - Item E.9
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 0530
TO:
Board of Directors
FROM:
General Manager, Electoral Area Administration
DATE:
June 9, 2015
SUBJECT:
Regional Growth Strategy- Five-Year Review Draft Terms of Reference
RECOMMENDATION:
That the June 9, 2015 report titled, 'Regional Growth Strategy - Five-Year Review Draft Terms of
Reference' be received for information .
SUMMARY:
The Regional Growth Strategy Five-Year Review Draft Terms of Reference were referred from the
Board of Directors to the Electoral Area Advisory Committee for review and comment.
DISCUSSION:
The Regional Growth Strategy- Five Year Review Draft Terms of Reference were reviewed by the
Electoral Area Advisory Committee at their June 4, 2015 meeting.
The Electoral Area Directors believe the Regional Growth Strategy remains relevant without need for
Standard Amendments at this time .
Leah Mellott, General Manager,
Electoral Area Administration
Officer
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June 17, 2015 - Item E.12
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5808.20.060
TO:
Greater Vernon Advisory Committee
FROM:
Parks, Recreation and Culture
DATE:
June 4, 2015
SUBJECT:
Marshall Field Soccer Pitch Maintenance
RECOMMENDATION:
That the current service levels at Marshall Field be received for information.
SUMMARY:
As outlined in attachment "A", the City of Vernon provides the level of maintenance at Marshall Field
consistent with other soccer fields within the Sub-Regional Parks and Trails Service. Each field is to
be ready with acceptable playing conditions by April 10 of each year. Treatment on all fields includes
two (2) fertilizer applications (an additional fertilizer treatment was added to Marshall Field), top
dressing once per year or as time permits, over seeding on an as needed basis to only damaged
areas of the field, and aerating once per year in spring (solid tine).
Following a delegation in Fall 2014 by the Vernon Soccer Association regarding the quality of playing
surface at Marshall Field, the Board resolved the following:
Moved and seconded by Directors Fleming and Cunningham
That staff take immediate action to repair the Marshall soccer fields, and in conjunction with funds
from the Vernon Soccer Association (VSA), staff be authorized to spend up to $25,000 for field repair
in the 2014 Capital Budget; and further,
That a scheduling and maintenance plan be developed in partnership with the VSA for Spring 2015.
CARRIED
In response to this, staff have implemented a field rotation strategy at Marshall Field which involves
the removal and resting of one (1) of the five (5) fields which will not be booked for a period of one (1)
month between May and September each year. While the field is not being booked or used, an
additional treatment of the following takes place which includes: touching up holes or problem areas
with sand and seed (as required) sod large areas (as required), additional core aeration, additional
over seeding, additional core aeration, additional over seeding, top dress, to %" depth with 50/50 sand
and ago-grow mixture.
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June 17, 2015 - Item E.12
Report to: Greater Vernon Advisory Committee
From: Parks, Recreation and Culture
Re: Marshall Field Soccer Pitch Maintenance
File No.: 5808.20.060
Date: June 4, 2015
Page 2 of2
Currently Field #1 has received the treatment in May 2015 as the first field off rotation. The balance
of the fields will receive similar treatment as scheduled in 2015. It is important to note some
exceptional factors have played into field conditions in 2015 with a great deal of construction along the
western side of the park for the flood control measures associated with Vernon Creek. The
construction has lead to some interruptions in the field irrigation which put additional pressure on the
fields in an already very dry spring.
Other noteworthy challenges existing at Marshall Field in relation to field quality are the spray
irrigation water source, which due high pressure lines and sections of pipe infrastructure at-grade
creates a problem that water is only available to the site when the risk of freezing is eliminated. This
situation puts irrigating fields typically at the end of April which at Marshall Field is much later than
others fields in the system which are typically on a domestic service. In addition to spray irrigation,
having the soil based fields constructed in low-lying areas provides for challenges for drainage with a
high water table.
It is expected that field conditions will improve with the additional capital and field rotation scheduling
and some fields have responded well to the new treatment. Soil conditions and a challenge to bring
early season irrigation to site have and will remain obstacles at Marshall Field which adversely affect
playing surfaces.
BACKGROUND/HISTORY:
The Regional District and the City of Vernon entered into a Parks Management and Operating
Contract for the maintenance of the Sub-Regional Parks in 2013 for a three (3) year contract
beginning January 1, 2014. Attachment "A".
FINANCIAL/BUDGETARY CONSIDERATIONS:
The current budget for Operations and Maintenance with the City of Vernon in 2015 is $610,000.
ATTACHMENTS:
Attachment "A"- Parks Management & Operation Contract (pg. 30, Section 2.5)
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June 17, 2015 - Item E.12
Attachment "A"
Parks Management & Operation Contract
2.5
Page 30
Soccer Fields
All soccer fields will be in playing conditions by April 10 of each year subject to
weather. It is the responsibility of the City to ensure sports field chalking machines, and
sports Held paint for lining of these fields throughout the year are supplied at each
location. The supplies and equipment are to be stored in a storage room at each Park site
for the use of the sports organizations. Line painting machines will be supplied by the
user groups.
Level of Service
Fields defined as follows:
DND:
2 fields
Creekside Park:
Marshall Park:
4 mini fields
5 fields
Aerating
Frequency:
Once in the spring using solid tine.
Fertilizing
Frequency:
Marshall Field: Three applications per year as follows:
First application- prior to April 15
Second application- prior to Jtme 30
Third application- prior to September 30
Creekside and DND:Two applications per year. One application in
the spring and one application in the fall.
Application rate approximately 1lb. N per 1,000 sq. ft.
Comments:
Composition of fertilizer shall be determined by soil samples
taken, with 90% slow release fertilizer. Fetiilize only when wind
conditions are favorable. Area fetiilized is to be watered foJJowing
the application. Spreader must be calibrated for each type of
fertilizer. Spreader cannot be loaded on grass to avoid fertilizer
burn.
Top Dressing
Frequency:
Material:
Once a year in September, or when time permits.
Sand or sandy loam to be used with a sieve size range between No.
16 and No. 60 for majority of particles (l.Omm- .25mm). Screened
top soil may be used as an alternative material depending on field
conditions.
Over Seeding
Frequency:
Performed on an as needed basis depending on field condition and
typically only to damaged areas
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June 17, 2015 - Item E.13
June 5, 2015
TO:
UBCM Members
ATTN: ELECTED OFFICIALS
FROM:
Chair Rhona Martin
Chair, Nominating Committee
RE:
Call for Nominations for UBCM Executive
UBCM is the collective voice for local government in BC. The membership signals the directions it
wants to pursue during the Annual Convention. The members elect an Executive during the
Convention to ensure the directions set by the general membership are carried forward. The
Executive also provides direction to UBCM between Conventions.
This circular is notice of the UBCM Executive nomination process, including information about the
positions open for nomination and the procedures for nomination. The deadline for advance
nominations is Friday July 31, 2015.
1. Positions Open to Nomination
The following Executive positions are open for nomination:
•
•
•
•
President
First Vice-President
Second Vice-President
Third Vice-President
•
•
•
•
Director at Large (5 positions)
Small Community Representative
Electoral Area Representative
Vancouver Metro Area Representative (2 positions)
Information on the responsibilities and commitments of UBCM Executive members is attached as
Appendix B. Information on nominations and elections procedures is attached as Appendix C. The
relevant extract from the UBCM Bylaws is attached as Appendix D.
2. Qualifications for Office
Each candidate must be an elected official from a UBCM member local government.
A candidate for Small Community Representative must be from the council of a village, or a
municipality with a population not greater than 2,500.
A candidate for Electoral Area Representative must be an Electoral Area Director on a regional
district board.
A candidate for Vancouver Metro Area Representative must be an elected official from either or
both a member municipality of the GVRD, or the GVRD Board.
3. Nomination Process
A candidate must be nominated by two elected officials from a UBCM member local government,
using the attached nomination and consent form (Appendix A).
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BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.13
The Nominating Committee reviews the qualifications of each candidate. The members of the
2015 Nominating Committee are:
•
•
•
•
•
•
Chair Rhona Martin, Immediate Past President, UBCM, Chair
Councillor Brian Frenkel, North Central Local Government Association
Councillor Chad Eliason, Southern Interior Local Government Association
Director Rob Gay, Association of Kootenay & Boundary Local Governments
Councillor Corisa Bell, Lower Mainland Local Government Association
Councillor Barbara Price, Association of Vancouver Island & Coastal Communities
4. Advance Nominations & Nominating Committee Report
The Nominating Committee will prepare a Report on Nominations including, at the candidate’s
option, a photo and 300-word biography. The Report on Nominations will be distributed to all
UBCM members for their consideration, in mid-August.
To be included in this report, nominations must be received by Friday July 31, 2015.
Nominations submitted for inclusion in the Report on Nominations are deemed advance
nominations. It is to a candidate’s advantage to submit an advance nomination, since the
candidate’s name, photo and biography will appear in the Report on Nominations distributed to
every UBCM member elected official prior to Convention.
5. Nominations Off the Floor
Any qualified candidate may be nominated “off the floor” at the Convention.
Nominations from the floor will be solicited at specific times during the Convention. Please refer
to the Report on Nominations or the Convention Program for these times.
As with advance nominations, the candidate must be nominated by two elected officials from a
UBCM member local government.
6. Further Information
The Call for Nominations, Nomination & Consent Form, and related background information are
available on the UBCM website under Convention > Nominations & Elections.
Inquiries about the UBCM Executive nominations process should be directed to:
Chair Rhona Martin
Chair, Nominating Committee
60-10551 Shellbridge Way
Richmond BC V6X 2W9
Chair email:
Chair tel:
[email protected]
250.517.9471 (cell)
250.836.4509 (home)
UBCM Contact:
Marie Crawford
Associate Executive Director
Email: [email protected]
Tel:
604-270-8226 ext. 104
1515/60/Call for Nominations-Items/Call for Nominations
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June 17, 2015 - Item E.13
ATTACHMENT A
1
NOMINATIONS FOR THE 2015/2016 UBCM EXECUTIVE
We are qualified under the UBCM Bylaws to nominate1 a candidate and we nominate:
Name: _____________________________________________________________________________________
Position (Mayor/Chair/Councillor/Director): _____________________________________________________
Local government: __________________________________________________________________________
Nominated for: _____________________________________________________________________________
NOMINATED BY:
Name: _____________________________________
Name:______________________________________
Position: ___________________________________
Position: ____________________________________
Muni/RD: _________________________________
Muni/RD: __________________________________
Signature: __________________________________
Signature: __________________________________
Date: ______________________________________
Date: ______________________________________
CONSENT FORM
I consent to this nomination and attest that I am qualified to be a candidate for the office I have been
nominated to pursuant to the UBCM Bylaws2. I will also forward by July 31, 2015 to the Chair of the
Nominating Committee, the following documentation:
•
•
•
Nomination & Consent Form, completed and signed;
Portrait photograph* (resolution: 300 ppi; size: 600x400 px; format: TIFF or JPEG); and
Biographical information*. The maximum length of such information shall be 300 words.
If the information provided is in excess, the Nominating Committee Chair shall return it once
for editing; if it still exceeds 300 words the Nominating Committee Chair shall edit as required.
* Photo and bio will be published in the Report on Nominations.
CANDIDATE:
Name: _____________________________________
Position: ____________________________________
Local government: __________________________________________________________________________
Nominated for: _____________________________________________________________________________
Signature: __________________________________
Date: _______________________________________
Photograph, biographical information, and completed Nomination & Consent Form should be
submitted to the attention of the Chair, Nominating Committee, via email: [email protected] .
Submission Deadline: July 31, 2015
1 Nominations require two elected officials of members of the Union [Bylaw 4(b)].
2 All nominees to the Executive shall be elected representatives of a member of the Union [Bylaw 3(c)].
Nominees for Electoral Area Representative, Small Community Representative and Vancouver Metro Area Representative
must hold the appropriate office.
1515/60/June CC Call /Nomination Form
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June 17, 2015 - Item E.13
APPENDIX B
BACKGROUND INFORMATION FOR CANDIDATES
TO THE UBCM EXECUTIVE
1.
RESPONSIBILITY OF UBCM
EXECUTIVE
Under the UBCM Bylaws:
The Executive shall have the power and it shall
be their duty to put into effect the will of the
Union as expressed by resolutions at any of its
meetings. Between meetings they shall manage
the affairs of the Union and shall report all the
transactions of the year to the Annual
Convention.
2.
UBCM EXECUTIVE STRUCTURE
Executive
• President
• First Vice-President
• Second Vice-President
• Third Vice-President
• Director at Large (5 positions)
• Small Community Representative
• Electoral Area Representative
• Vancouver Representative
• GVRD (Metro Vancouver)
Representative
• Immediate Past President
• Area Association Rep. (5 positions)
• Vancouver Metro Area Rep. (2 positions)
Committees
The President appoints Executive members
to Committees – of which the following are
currently active:
• Presidents
• Resolutions
• Convention
• Community Safety
• Environment
• Healthy Communities
• First Nations Relations
• Community Economic Development
Each Executive member generally serves on
two committees.
3.
EXECUTIVE MEETINGS
The full Executive meets six times a year,
over 2-3 days, following this general
pattern:
•
•
•
•
•
•
Friday, the last day of the Annual
Convention (1 hour)
Second or third week of November
Second or third week of January
Second or third week of April
Third full week of July
Sunday preceding the Annual
Convention (half day)
Executive meetings, other than the two
coinciding with Convention, usually take
place over a Thursday and Friday.
Committee meetings are held Thursday
and the full Executive meets on Friday.
Committee Chairs or Table Officers may be
called on for more frequent representation.
In addition, certain Committees' activities
require attendance at meetings or
conferences throughout the year.
Executive member travel expenses and a
per diem for meals and incidentals are
reimbursed for all activities on behalf of
UBCM.
However, for Executive members attending
the Annual Convention, UBCM provides
reimbursement only for the added expenses
that would not normally be incurred by
attending as a delegate from a local
government.
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June 17, 2015 - Item E.13
APPENDIX C
UBCM EXECUTIVE
NOMINATION & ELECTION PROCEDURES
UBCM EXECUTIVE STRUCTURE
The ongoing administration and policy work of the UBCM is governed by an Executive Board
that is elected and appointed at the Annual Convention. The Board is comprised of 21 members,
with the following structure:
13 Elected Positions
President
First Vice-President
Second Vice-President
Third Vice-President
Director at Large (5 positions)
Small Community Representative
Electoral Area Representative
Vancouver Metro Area Representative (2 positions)
8 Appointed Positions
Immediate Past President
Vancouver Representative
GVRD (Metro Vancouver) Representative
Area Association Representatives: AKBLG, AVICC, LMLGA, NCLGA & SILGA
NOMINATING COMMITTEE
In accordance with the UBCM Bylaws, a Nominating Committee is appointed to oversee the
nomination and election process. The Committee is comprised of the Immediate Past President
and representatives of the five Area Associations.
The Nominating Committee reviews all nomination documents to verify that nominees meet
the qualifications for office. It is not the role of the Nominating Committee to recommend any
one candidate. The Committee’s mandate is to ensure that nominations are complete and in
accordance with policies and procedures.
NOMINATION PROCESS
May/June
Nominating Committee will circulate a Call for Nominations notice that will contain the
following information:
•
•
•
•
•
•
positions open for nomination
process for nomination
qualifications for office
role of Nominating Committee
closing date for nominations to be included in the Report on Nominations
general duties of an Executive member
The Call for Nominations will include instructions on how to access additional information on
UBCM Executive responsibilities and how to submit a nomination.
July 31, 2015
Advance nominations close.
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APPENDIX C
Following the July 31 advance nominations deadline, the Nominating Committee will review
nominees’ qualifications and prepare a Report on Nominations. For all qualifying nominees,
photos and biographical information received by the advance nominations deadline will be
included in the Report on Nominations.
Mid-August
The Report on Nominations will be distributed to all UBCM members and will include the
following information for each candidate:
•
•
•
name and the position for which he or she has been nominated
portrait photograph
biographical information
On-Site at Convention
Any qualified candidate may be nominated off the floor of the Convention. The specific times
when nominations will be accepted from the floor are given below.
ELECTION PROCESS
Step 1 – Election of Table Officers
WEDNESDAY, SEPTEMBER 23
9:20 a.m.
Nominating Committee presents the list of advance nominees for Table
Officer positions: President, First Vice-President, Second Vice-President, and
Third Vice-President.
11:55 a.m.
Nominations from the floor for Table Officer positions.
2:15 p.m.
Candidate speeches if necessary.
2:30-5:00 p.m.
Elections for Table Officer positions (as necessary).
THURSDAY, SEPTEMBER 24
8:00-9:00 a.m.
Elections continue for Table Officer positions (as necessary).
Step 2 – Election of Remaining Executive Positions
THURSDAY, SEPTEMBER 24
8:30 a.m.
Nominating Committee presents the list of advance nominees for the
remaining Executive positions: Director at Large, Small Community
Representative, Electoral Area Representative and Vancouver Metro Area
Representative.
11:25 a.m.
Nominations from the floor for the remaining Executive positions.
11:30 a.m.
Candidate speeches if necessary.
2:30-5:00 p.m.
Elections for the remaining Executive positions (as necessary).
FRIDAY, SEPTEMBER 25
7:30-8:30 a.m.
Elections continue for the remaining Executive positions (as necessary).
For further information on the nomination and election process, please contact the Chair of the
UBCM Nominating Committee.
1515/60/Call for Nominations-Items/Nomination and Election Procedures
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APPENDIX D
EXTRACT FROM THE UBCM BYLAWS:
EXECUTIVE COMPOSITION, NOMINATIONS & ELECTIONS
UBCM BYLAWS SECTIONS 2 TO 5
2. OFFICERS:
The Officers of the Union shall be: President, First Vice-President, Second Vice-President, and
Third Vice-President.
3. EXECUTIVE:
(a) There shall be an Executive which shall be composed of:
•
•
•
•
•
•
•
•
•
the Officers of the Union;
the Immediate Past President, who shall be the last president to have completed the
term of office as President;
a Vancouver Representative, who shall be a member of the Vancouver City Council;
a Small Community Representative, who shall be a member of a Council of a Village or a
municipality with a population not greater than 2,500;
an Electoral Area Representative, who shall be an Electoral Area Director of a Regional
Board;
a GVRD Representative who must be a member of the GVRD Board;
five Directors representing the five Area Associations as defined in Section 21;
five Directors at Large; and
two representatives (“Vancouver Metro Area Representatives”) who must be elected
members of either or both a council of a member municipality of the GVRD or of the
GVRD Board.
The members of the Executive shall be the Directors of the Union.
(b) The Officers, the Directors at Large, the Small Community Representative, the Electoral
Area Representative and the Vancouver Metro Area Representatives, shall be elected
annually at the Annual Convention, and except as herein otherwise provided, shall hold
office until their successors are elected at the next Annual Convention. The Vancouver
Representative shall be appointed annually by the Vancouver City Council, the GVRD
Representative shall be elected annually by the Board of the GVRD, and the five Area
Association Directors shall each be appointed by their respective Area Associations as
identified in Section 21. All such appointments shall be communicated to the Nominating
Committee by the appointing body pursuant to Section 4(b).
(c) Except for the Immediate Past President, all members of the Executive, including Officers of
the Union, shall hold office only so long as they remain elected representatives of a member
of the Union. If a person holding the office of Immediate Past President ceases to be an
elected representative of a member of the Union while holding the office such person shall
only hold the office for the remainder of the then current term.
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APPENDIX D
(d) No person shall hold a position as Officer of the Union unless elected as an Officer by the
membership of the Union and no person shall be elected more than twice, whether
consecutively or otherwise, as President of the Union.
In the event of a vacancy occurring amongst the Officers, the next ranking Officer willing to
serve shall fill the vacancy, provided that if the office of President cannot for any reason be
filled as aforesaid, the Executive shall call a special election for the office of President and such
election may be held by a mail ballot pursuant to the rules and procedures established and
determined by the Executive.
In the event of a vacancy:
•
•
•
amongst the Officers, other than President, the Executive may appoint, from amongst
persons qualified to be elected to the Executive, Acting Directors at Large equal to the
number of vacancies;
amongst the Directors at Large, the Small Community Representative, the Electoral Area
Representative, or the Vancouver Metro Area Representatives, the Executive may
appoint a person qualified to hold the office to fill the position for the term remaining;
in the position of Vancouver Representative, GVRD Representative or amongst the five
Directors appointed by the Area Associations such vacancies shall be filled in the
manner of the original appointment.
(e) The Union shall pay the expenses of the Executive incurred on authorized business of the
Union, except for attendance at the annual Convention. For attendance at the Executive
meeting immediately preceding the annual Convention such expenses shall be limited to the
per diem rates and extra hotel accommodation costs incurred for the period of that
Executive meeting only. No travelling expenses nor any part of other expenses ordinarily
incurred by Executive members in attending the annual Convention will be borne by the
Union. In the event that the Immediate Past President no longer holds municipal office,
while still remaining a member of the Executive, his or her expenses incurred in attending
the annual Convention and the Executive meeting immediately prior to it shall be paid by
the Union.
4. NOMINATIONS FOR ELECTION OF OFFICERS AND EXECUTIVE:
(a) There is constituted a committee of the Executive to be known as the Nominating
Committee consisting of the Immediate Past President (if any) and the five appointed Area
Association Directors provided that where any of the five appointed Area Association
Directors declares an interest in seeking election to the Executive of the Union, the Area
Association that appointed such Area Association Director may name another elected
official of a member of the Union to serve on the Nominating Committee.
(b) The Nominating Committee shall elect a Chair from amongst the members of the
Committee and shall prior to the Annual Convention:
•
•
issue a call for nominations for each of the positions of Officer of the Union and for the
positions of Small Community Representative, Electoral Area Representative, the five
Directors at Large, and the Vancouver Metro Area Representatives;
encourage potential nominees to come forward as candidates for office and as requested
provide information to such person relating to duties, responsibilities and roles
pertaining to the various offices;
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APPENDIX D
•
•
•
•
review the credentials of nominees to ensure that each nominee is qualified to hold
office pursuant to Section 4(j);
accept qualified nominees nominated by two elected officials of members of the Union;
obtain the name of a qualified person who has been appointed by the City of Vancouver
to assume
office as the Vancouver Representative, the name of the GRVD
Representative and the names of the five Area Association Directors who have each
been appointed to assume the office of Area Association Director by the respective Area
Association;
at least 30 days prior to the Annual Convention, prepare and provide to all members of
the Union a report on nominations accepted for each office that have been received by
the close of business on the last business day of July and on the persons appointed by
the City of Vancouver, by the GVRD and the five Area Associations. Such report shall be
neutral and the Nominating Committee shall not recommend any nominee or group of
nominees.
(c) In making its report the Nominating Committee, taking into consideration the names of
appointees submitted by the City of Vancouver, the GVRD and the five Area Associations,
shall ensure they are balanced and representative nominations including:
•
•
that sufficient nominations are received;
that each general area of the Province is represented on the Executive nominated or
appointed.
The Nominating Committee shall not recommend any nominee or group of nominees.
(d) The Chair of the Nominating Committee, during the morning session of the first day of the
Annual Convention, shall present the nominations for the positions of Officers on the
UBCM Executive, i.e. President, First Vice-President, Second Vice-President, and Third VicePresident. After the Chair's report on these positions has been read, the Chair shall call for
nominations from the floor for each of the positions of Officers, in addition to the names
presented by the Nominating Committee.
(e) If, at the close of nominations, only one candidate for each position of Officer stands validly
nominated, the Chair of the Nominating Committee shall forthwith proclaim the candidate
elected.
(f) If, at the close of nominations, more than one candidate stands validly nominated for any of
the positions of Officers, the Chair of the Nominating Committee shall cause an election to
be held.
(g) On the second day of the Annual Convention at the time after the results of the election of
Officers has been announced, the Chair of the Nominating Committee shall present the
nominations for the positions of:
•
•
•
•
Small Community Representative;
Electoral Area Representative;
for the five positions of Director at Large; and
the two Vancouver Metro Area Representatives.
After the Chair's report on these positions has been read, the Chair shall call for nominations
from the floor for each of the positions of Small Community Representative, Electoral Area
Page 113 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.13
APPENDIX D
Representative, for the five positions of Director at Large, and the two Vancouver Metro Area
Representatives.
(h) If, at the close of nominations: only one person stands validly nominated for the position of
Small Community Representative, or only one person stands validly nominated for the
position of Electoral Area Representative, or in the case of the five positions of Directors at
Large, only five persons stand validly nominated; or in the case of the two Vancouver Metro
Area Representatives, only two persons stand validly nominated, the Chair of the
Nominating Committee shall forthwith declare the only candidates in each of the categories
to be elected.
(i) If, at the close of nominations, more than one person stands validly nominated for the
positions of Small Communities Representative, Electoral Area Representative, or in the
case of the five positions of Director at Large, more than five persons stand validly
nominated, or in the case of the two Vancouver Metro Area Representatives more than two
persons stand validly nominated, the Chair shall cause an election to be held.
(j) Where a nomination is made from the floor, the nominators must advise the Chair that the
nominee is qualified pursuant to Section 3 to hold the office and that he or she has
consented to be nominated. The Chair shall forthwith ask the nominee to confirm such
consent from the floor and if the nominee is not present on the floor at the time of
nomination, the nominators may either withdraw the nomination or immediately provide
the Chair with the written and signed consent of the nominee.
(k) Nominations shall require two nominators. The nomination shall state only the candidate’s
name, elected office, municipality, regional district or other membership affiliation, and
Area Association, and that the consent of the person nominated has been received.
5. ELECTION OF OFFICERS AND EXECUTIVE:
(a) If, at the close of nominations, more than one candidate stands validly nominated for each
position of the Officers, and for the position of Small Community Representative, and for
the position of Electoral Area Representative, or in the case of the five positions of Director
at Large, more than five such candidates stand, or in the case of the two Vancouver Metro
Area Representatives, more than two candidates stand, the Chair of the Nominating
Committee shall cause elections to be held as may be required.
(b) The election of Officers shall be held on the afternoon of the first day and the morning of the
second day of the Annual Convention.
(c) The election of Small Community Representative, Electoral Area Representative, the five
positions of Director at Large, and the two positions of Vancouver Metro Area
Representative shall be held on the afternoon of the second day and the morning of the third
day of the Annual Convention.
(d) If any election is to be held, ballot papers shall be prepared and distributed. In the case of an
election for Officer positions, one ballot shall be used. In the case of elections for Small
Community Representative, Electoral Area Representative, the five positions of Director at
Large, and the two Vancouver Metro Area Representatives, individual ballots shall be used
for each category. The names of the candidates shall be printed alphabetically in order of
surnames on the ballots, and shall show only the candidates’ names, official positions,
municipality, regional district or other member affiliation and Area Association. Before any
Page 114 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.13
APPENDIX D
ballot is taken, any person nominated may decline or withdraw his or her name by giving
two hours’ notice thereof following the time of the candidates’ speeches.
(e) Scrutineers shall be appointed by the President and it shall be among the duties of such
Scrutineers to count the votes on such ballots and declare the result of such elections to the
Chair of the Nominating Committee who shall report the results of the elections to the
Convention. In the case of a ballot vote being held for the five positions of Director at Large,
and the two Vancouver Metro Area Representatives, all ballots marked for more than the
number to be elected shall be counted as spoiled ballots.
(f) All elected representatives from members who are present at the Convention shall be
entitled to vote for Directors at Large. Only representatives from Small Communities
members who are present at the Convention shall vote for the Small Community
Representative, only representatives from Electoral Areas who are present at the
Convention shall vote for the Electoral Area Representative, and only representatives of the
GVRD and the delegates from its member Municipalities may vote for Vancouver Metro
Area Representatives. No vote by proxy shall be recognized or allowed.
(g) In the event that the result of election for the position of any Officer of the Union, Small
Community Representative or Electoral Area Representative cannot be declared because of
an equality of votes between two or more persons receiving the greatest number of votes,
then the Chair shall hold a run-off election amongst those persons who received equal votes.
In the case of an election for the position of Vancouver Metro Area Representative, the Chair
shall declare elected the two candidates who receive the highest number of votes. If a
candidate cannot be elected because of an equality of votes between two or more
candidates, the Chair shall hold a run-off election for the positions remaining undeclared in
which the only candidates shall be the unsuccessful candidates in the original election who
do not withdraw.
In the case of an election for office as Director at Large, the Chair shall declare elected the
five candidates who received the highest number of votes, provided that if a candidate
cannot be declared elected because of an equality of votes between two or more candidates,
the Chair shall hold a run-off election for the positions remaining undeclared in which the
only candidates shall be the unsuccessful candidates in the original election who do not
withdraw.
1515/60/Call for Nominations-Items/Extract from UBCM Bylaws
Page 115 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT
REPORT
OF
NORTH OKANAGAN
To:
Board of Directors
From:
Stephen Banmen, General Manager, Finance
Date:
June 17, 2015
Subject:
2014 Statement of Financial Information
Recommendation:
Pursuant to the requirements of the Financial Information Act, that the 2014 Statement of
Financial Information and attached Schedules for the Regional District of North Okanagan be
approved.
Summary:
The Financial Information Act requires that the Board of Directors and the Chief Financial
Officer approve the Statement of Financial Information and that it be made available for public
viewing or purchase. The Statement of Financial Information consists of the following :
•
•
•
•
•
•
Financial Statements (previously approved and circulated);
Statement of Financial Information Approval ;
Schedule of Guarantee and Indemnity Agreements;
Schedule of Elected Official & Committee Member Remuneration and Expenses;
Schedule of Employee Remuneration and Expenses; and
Schedule of $uppliers of Goods and Services.
Submitted by:
Approved for inclusion:
(o1 0~
Administrator
Attachments
Page 116 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT OF NORTH OKANAGAN
Statement of Financial Information Approval
(as per BC 371193 of the Financial Information Regulation, Schedule 1, section 9)
2014
Regional District of North Okanagan Financial Statements for Year Ended December 31 , 2014 includes:
a) a statement of assets and liabilities;
b) an operational statement;
c) a schedule of debts; and
d) a management report.
Regional District of North Okanagan Statement of Financial Information for the Year Ended December 31 ,
2014 includes the above and the following schedules:
a) schedule of guarantee and indemnity agreements;
b) schedule of remuneration and expenses paid on behalf of each elected official and committee member;
c) schedule of remuneration and expenses paid on behalf of each employee earning $75,000 or more; and
d) schedule of payments made for goods and services for each supplier pa id $25,000 or more.
The undersigned, as authorized by the Financial Information Regulation , Schedule 1, subsection 9(2),
approves all the statements and schedules included in this Statement of Financial Information, produced under
the Financial Information Act.
--....
Rick Fairbairn
Board Chair
Date
I
Date
Page 117 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT OF NORTH OKANAGAN
Schedule of Guarantee and Indemnity Agreements
(as per BC 371193 of the Financial Information Act)
2014
The Regional District of North Okanagan has not given any guarantees or indemnities under the
Guarantees and Indemnities Regulation during the year ended December 31 , 2014.
Page 118 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT OF NORTH OKANAGAN
Schedule of Elected Official & Committee Member Remuneration and Expenses
(as per Section 814 of the Local Government Act and as per BC Reg 371193 of the Financial
Information Act)
2014
Elected Official / Committee Member
Position
ACTON, Kevin
Director
BESSO, Maria
Committee
Remuneration
$
11,427.81
Expenses
$
1,752.00
312.00
-
BROWN, Janice
Director
11,416.00
827.33
CAMERON , Hank
Director
1,350.84
230.88
CUNNING HAM, Juliette
Director
15,084.00
-
CYR, Howard
Director
11,181 .29
915.20
DIRK, Doug
Director
12,876.00
307.34
FAIRBAIR N, Patrick
Director
40,3 18.00
6,494.28
FLEM ING, Robert
Director
25,420.00
4,439.24
FO ISY, Eugene
Director
20 ,993.16
2,271.36
FOWLER, Shirley
Director
12,292.00
811 .20
166.40
FRASER, Christine
Alt. Director
876.00
GARLICK, James
Alt. Director
1,606.00
GHATIAS, Susan
Alt. Director
146.00
-
HACKETT, Dwayne
Alt. Director
146.00
31.20
1,350.84
205.52
HALVORSON, Herman
Director
KIDSTON, James
Committee
292.00
-
KISS, Gyula
Committee
3,796.00
-
LORD, Catherine
Director
11 ,708.00
-
MACNABB , Michael
Director
25,569.00
5,492.91
MCCUNE, Gregory
Director
818.71
83.20
Alt. Director
876.00
93.60
NICOL, Patrick
Director
901.50
-
O'KEEFE, Mary-Jo
Director
10,013.29
-
OSBORN, Edward
Committee
1,168.00
-
OSTAFICHUK, Randal
Committee
1,168.00
4.16
PEARASE, Jacqueline
Director
21 ,577. 16
7,031.94
QUIRING, Brian
Director
672.71
-
RANDELL, Michael
Alt. Director
584.00
42.29
SAWATZKY, Robert
Director
13,955.29
41 .60
SHI PMAKER, EARL
Alt. Director
292.00
85.80
SP IERS, Robert
Alt. Director
4,526.00
MINDNICH, LOR I
$
TOTAL
Page 119 of 135
266,153.60
$
29,887.45
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT OF NORTH OKANAGAN
Schedule of Employee Remuneration & Expenses
(as per BC Reg 371193 of the Financial Information Act)
2014
Employee Name
Position
Remuneration
Expenses
BAKER, Ron
Community/Protective Services Manager
CLARK, Renee
Water Quality Manager
87,166.07
3,087.93
DANALLANKO, Dale
RDF Operations Manager
96,867.47
914.38
DANALLANKO, Dee
Controller
95,983.83
1,158.32
de PFYFFER, James
Small Utilities Manager
94,387.11
678.75
DUNSDON, Jennifer
Water Supply and Treatment Operator
78,826.71
2,1 24.81
EDWARDS, Alexander
Water Treatment Manager
102,234.98
914.1 5
FRIESEN, John
Bylaw Enforcement Officer
81 ,129.34
4,338.74
GAR DNER, David
Senior Bldg Inspector I Bylaw Enforcement Officer
80,806.56
8,424.00
GIBSON, Don
Sen ior Water Supply and Treatment Operator
90,913.20
357.43
HARTWIG, Corey
Electrical I Instrumentation Technician
82,627.1 3
915.93
HEI DT, Dustin
Chief Water Supply and Treatment Operator
106,363.32
375.90
KITTEL, Anthony
Regional Growth Strategy Co_
ordinator
95,827.83
2,192.98
KO HNE RT, Nicole
Regional Engineering Services Manager
109,397.70
4,352.75
LAY, Paul
Distribution Operator I Mechan ic
84,228.00
165.00
LIZOGUBOFF, Victor
Systems Analyst
89,474.69
3,062.46
LUSCOMBE, Patrick
Chief Building Inspector
108,028.58
8,579.42
MARGOLI N, Zee
Utilities Engineer
115,596.51
6,913.30
MAZZOTTA, Christopher
Information Services Manager
101 ,892.53
3,842.00
McTAGGART, Dale
General Manager, Engineering
135,714.1 6
1,389.51
ME LLOTT, Leah
General Manager, EA Services
140,039.06
9,966.94
NELSON, Tannis
Community Development Coordinator
80,903.21
2,184.33
PINKOSKI , Keith
Parks Planner
98,886.33
6,841 .80
ROSS, Gordon
Water Supply and Treatment Operator
78 ,742.61
429.95
ROUTLEY, Greg
Deputy Planning Manager
97,37 1.78
1'151.93
SEWELL, David
Chief Administrative Officer
146,469.38
5,780.21
SKOBALSKI , Marnie
Planner
80,814.09
529.11
SMAI LES, Rob
General Manager, Planning & Building
127,280.34
4,510.91
Page 120 of 135
$
96,797.51
$
1,747.81
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
SPANN, Gunther
Senior Bldg Inspector I Bylaw Enforcement Officer
92,252.07
9,030.88
TUCKER, Chris
Water Supply and Treatment Operator
85,765.00
3,923.76
$ 2,962,787.10
$ 99,885.39
2,860,878.03
61 ,221 .33
SUBTOTAL
Employees Under $75,000
Employer portion of CPP and El premiums
TOTAL
-
$ 5,823,665.13
272,889.45
$ 433,996.17
Any differences between this schedu le and the financial statements are attributable to payroll overhead ,
benefits and timing . Remuneration is reported based on the year it is paid pursuant to Canada Revenue
Agency regulations, whereas it is accounted for in the financial statements based on the year it is earned.
Statement of Severance Agreements
There were three severance agreements made between the Regional District of North Okanagan and its
non-unionized employees during the year ended December 31 , 2014. These agreements ranged from 2
to 9 months of equivalent compensation based on their salaries at the time of the agreements.
Page 121 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item E.14
REGIONAL DISTRICT OF NORTH OKANAGAN
YTD Paid Report
Supplier Code
AP5070
Page
. I
Date
Time
: 8:54 am
Sequence :
From : •••MARA001
: May 14.2015
By Name
Date Range From : 01-Jan-1997
To: 31-Dec-2014
To: ZZZA001
Categories
From : A- Agricultural Appeal
Suppress Printing for $ Under
To : W- Workers Compensation
Supplier Code
Total
Name
12EL001
1 & 2 ELECTRIC
258,533.1 5
6202001
620241 BC LTD.
606,952 .95
A.B.C.001
A.B. C. ALLEN BUSINESS COMMUNICATIONS LTD
ABER005
ABERDEEN ELECTRI C
249,207.09
AEC0002
AECOM CANADA LTD.
132,153.15
AER0004
AEROQUEST MAPCON INC.
46,063.66
AGAT001
AGAT LABORATORIES
34,706.66
55,650.00
ALLA006
ALLAN FRANCES PRINGLE IN TRUST
74,425.00
ANDR001
ANDREW SHERET LTD.
33,024.57
ARMS002
ARMSTRONG CITY OF
30,674.66
ARTS001
ARTS COUNCIL OF NORTH OKANAGAN
95,950.00
BCHY003
B.C. HYDRO
BCHY001
B.C. HYDRO & POWER AUTHORITY
63,316.05
1,252,420. 13
BCTR001
B.C. TRANSIT
BGLA001
B.G.LAND CUSTOM CONSTRUCTION LTD.
46,918.87
BANN001
BANNISTER CHEVROLET INC.
42 ,705.55
BFIC001
BFI CANADA
424,760.66
BLAC006
BLACK PRESS GROUP LTD.
111,561.54
BMOB001
BMO BANK OF MONTREAL
BOYS001
BOYS' & GIRLS' CLUB of VER NON
BREN004
BRENNTAG CANADA INC.
48,277.57
BRIT018
BRITISH COLUMBIA GRAPEGROWERS' ASSOCIATION
30,101.00
BRUC004
BRUCE CARSCADDEN ARCHITECT INC
CANT008
CANTEX OKANAGAN CONSTRUCTION LTD
870,557.93
CAPR001
CAPRI INSURANCE
194,268.00
CAR0001
CARO ANALYTICAL SERVICES
116,452.90
CASC004
CASCADES RECOVERY INC.
205,980.14
641,539.00
59,336.98
100,164.42
30,331 .50
CDWC001
COW CANADA INC.
CHER002
CHERRYVILLE COMMUNITY CLUB
26,408.06
CITY005
CITY SPACES
55,134.27
38,250.50
741 ,533.44
COLD003
GOLDSTREAM DISTRICT OF
COLU001
COLUMBIA SHUSWAP REG. DISTRICT
58,620.00
CORB001
CORBETT OFFICE EQUIPMENT
34,980.42
302 ,492 .39
DWEB001
D. WEBB CONTRACTING LTD.
DAUN001
DAUNCEY CONSTRUCTION LTD.
DAVI002
DAVIDSON AND COMPANY LLP IN TRUST
DELN001
DELNOR CONSTRUCTION INC.
DEVR001
DEVRIES ART
DIAL001
DIALOG BC ARCHITECTURE ENGINEERING INTERIOR
27,660.00
844,153.95
82,029.02
36,054.08
369,294.18
EBH0001
E.B. HORSMAN & SON LTD.
ELEC004
ELECTRIC MOTOR & PUMP SERVICE
26,872.29
ENDE001
ENDERBY CITY OF
ESRI001
ESRI CANADA LIMITED
57,057.00
FOCU001
FOCUS CORPORATION
11 6,088.33
FORT005
FORTISBC- NATURAL GAS
FRAS003
FRASER VALLEY REGIONAL DISTRICT
FULT002
FULTON & COMPANY LLP
FULT004
FULTON & COMPANY LLP IN TRUST
432,765.89
GENT001
GENTECH ENGINEERING INC.
202,686.16
190,467.57
28,800.80
1 ,027,543.18
67,725.64
40,992.00
133,237.66
GREA001
GREATER VERNON MUSEUM & ARCHIVES
GU IL002
GUILLEVIN INTERNATIO NAL INC.
60,265.48
HAYW002
HAYWARD GORDON
38,348.58
INLA006
INLAND DIVERS UNDERWATER SERVICE
47,435.85
INSU001
INSURANCE CORPORATION OF BRITISH COLUMBIA
42 ,624.00
Page 122 of 135
25 ,000.00
BOARD of DIRECTORS - REGULAR AGENDA
June 17, Page
2015 .- 2Item E.14
AP5070
REGIONAL DISTRICT OF NORTH OKANAGAN
YTD Paid Report
Supplier Code
Date
Sequence :
From : ***MARA001
: May 14,2015
By Name
: 8:54 am
Date Range From: 01-Jan-1997
To : 31-Dec-2014
To: ZZZA001
Categories
Time
From : A- Agricultural Appeal
Suppress Printing for$ Under
To : W- Workers Compensation
Total
Supplier Code
Name
INTE063
INTERCITY RECYCLE LTD.
INTE016
INTERIOR INSTRUMENT TECH SERVICES LTD.
140,864.68
K-9S001
K-9 SYSTEMS CONTROL
167,981.38
KERR001
KERR WOOD LEIDALASSOCIATES LTD.
344,483.35
KING007
KINGFISHER INTERPRETIVE CENTRE SOCIETY
KNAP003
KNAPPETI INDUSTRIES (2006) LTD.
75.901 .92
64,907.50
1,117,726.68
LITE001
LITERACY AND YOUTH INITIATIVES SOCIETY OF
LRMC001
LRM CONTRACTING LTD.
LUMB003
LUMBY VILLAGE OF
507,094.97
66,000.00
39,522.00
MADD001
MADDOCKS CONSTRUCTION LTD.
384,692.60
MANU002
MANULIFE FINANCIAL
354,674.43
MEAR001
MEARL'S MACHINE WORKS LTD.
345,400.03
MIN1022
MINISTER OF FINANCE
MINI002
MINISTER OF FINANCE & CORPORATE RELATIONS
77,124.25
775,697.51
MINI015
MINISTER OF FINANCE & CORPORATE RELATIONS
25,149.32
MINI008
MINISTER OF FINANCE & CORPORATE RELATIONS
36,917.98
MODE002
MODERN ENERGY MANAGEMENT LTD.
MONA004
MONAGHAN ENGINEERING & CONSULTING LTD.
MONA014
MONASHEE ARTS COUNCIL
MOUN008
MOUNCE CONSTRUCTION LTD.
MUNI002
MUNICIPAL INSURANCE ASSOCIATION OF B.C.
28,569.14
102,068.97
29,465.00
31,604.35
102,354.13
MUN1005
MUNICIPAL PENSION PLAN
869,218.87
MUSC002
MUSCO SPORTS LIGHTING CANADA CO.
274,400.00
NEWA001
NEWALTA CORPORATION
OVHE001
O.V.H. ENTERPRISES LTD.
OCEA002
OCEAN MARKER SPORT SURFACES (2014) LTD.
409,702 .86
204,750.00
66,005.62
26,134.50
OGOP003
OGOPOGO STUCCO INC.
OKEX001
OK EXCAVATING
OKAN002
OKANAGAN BASIN WATER BOARD
72 ,746.91
657,096.00
OKAN029
OKANAGAN KOOTENAY STERILE INSECT RELEASE PROGRAM
414,581 .02
OKAN017
OKANAGAN REGIONAL LIBRARY
700,991 .76
OKAN008
OKANAGAN RESTORATION SERVICES LTD.
ONLI001
ONLINE CONSTRUCTORS LTD.
323,424.78
199,727.22
25,810.68
O PUS002
OPUS DAYTONKNIGHT
PHOE001
PHOENIX RIDGE QUARRY LTD.
55,496.10
POST002
POSTILL NIXON EARTHWORKS
1,226,126.92
PYRA003
PYRAMID EXCAVATION CORPORATION
REP0001
R E POSTILL & SONS LTD.
57,990.79
R355001
R-355 ENTERPRISES LTD.
223,681.92
RECE002
RECEIVER GENERAL FOR CANADA
REG1001
REGIONAL DISTRICT OF CENTRAL OKANAGAN
RIC0001
RICOH CANADA INC.
ROCK007
ROCKY MOUNTAIN PHOENIX
SSGH001
S.S.G. HOLDINGS LTD
580,003.75
1, 704,688.34
155,442.54
29,959.98
38 ,790.76
1,379,749.01
SAWC001
SAWCHUK DEVELOPMENT CO. LTD.
313,142.36
SIVA002
SIVAN ENTERPRISES
140,130.58
SUNC005
SUNCOR ENERGY PRODUCTS PARTNERSHIP
36,449.66
SUPE008
SUPER SAVE DISPOSAL INC.
29,052 .60
TELU001
TELUS
69,519.78
TELU002
TELUS MOBILITY
67,595.12
THEG005
THE GROUND GUYS LANDSCAPE MANAGEMENT
38,420.35
TRUE002
TRUE CONSULTING GROUP- KAMLOOPS
30,282.27
TURN005
TURN-KEY CONTROLS
UNIV009
UNIVAR CANADA LTD.
38,139.96
Page 123 of 135
330,909.12
25,000.00
BOARD of DIRECTORS - REGULAR AGENDA
June 17, Page
2015 .- 3Item E.14
AP5070
REGIONAL DISTRICT OF NORTH OKANAGAN
YTD Paid Report
Supplier Code
Date
Sequence :
From : ***MARA001
: May 14,2015
By Name
: 8:54 am
Date Range From: 01 -Jan-1997
To: 31-Dec-20 14
To: ZZZA001
Categories
Time
From : A- Agricultural Appeal
Suppress Printing for$ Under
To : W- Workers Compensation
Total
Supplier Code
Name
UNIV002
UNIVERSITY OF BRITISH COLUMBIA
UPLA001
UPLAND CONSULTING
43,083.76
VADI001
VADIM SOFTWARE
27,804.13
VERN029
VERNON & DIST. ASSOC. FOR COMMUNITY LIVING
90,31 3.97
VERN063
VERNON & DISTRICT PERFORMING ARTS CENTRE
395,353.79
65,700.00
VERN004
VERNON CITY OF
VERN007
VERNON COMMUNITY ARTS COUNCIL
VERN148
VERNON ON SITE FENCING LTD
28,536.14
VERN003
VERNON PUBLIC ART GALLERY
177,625.00
14,887,513.76
33,360.00
VERN138
VERNON SCIENCE AND DISCOVERY SOCIETY
WEMA001
W.E. MADDOX B.C. L.S.
WAST002
WASTE MANAGEMENT OF CANADA CORP.
11 8,083.70
WATE013
WATERHOUSE ENVIRONMENTAL SERVICES CORP.
174,316.69
WEST016
WESTERN SPORTS DEVELOPMENTS LTD.
WILC003
WILCO CIVIL INC.
32,500.00
27,720.00
38,896.20
2,009,081 .92
WORK001
WORKSAFEBC
WORL001
WORLDWIDE TURF INC.
570,150.00
46,597.81
XCGC001
XCG CONSULTANTS LTD.
132,082.50
25,000.00
45,492,635.56
25,000.00
2,742,076.91
Total Of Printed Suppliers :
48,234,712.47
Total Suppliers Equal and Over
Other Suppliers Under
Page 124 of 135
25,000.00
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1a
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a SPECIAL meeting of the GREATER VERNON ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, May 28, 2015.
Members:
Director J. Cunningham
Alternate Director J. Garlick
Councillor G. Kiss
Director B. Fleming
Alternate Director B. Spiers
Director A. Mund
T. Osborn
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
City of Vernon
City of Vernon
Agricultural Representative
Staff:
D. Sewell
D. McTaggart
L. Mellott
Chief Administrative Officer
General Manager, Engineering
General Manager, Electoral Area
Administration
Deputy Corporate Officer
Manager, Greater Vernon Water
Water Quality Manager
Executive Assistant, Engineering
P. Juniper
Z. Marcolin
R. Clark
L. Schrauwen
Also Present: Councillor P. McClean
Councillor G. Taylor
Councillor R. Enns
Director R. Fairbairn
Director C. Lord
Media and Public
District of Coldstream
District of Coldstream
District of Coldstream
Electoral Area “D”
City of Vernon
Chair
Vice Chair
Board Chair
CALL MEETING TO ORDER
The meeting was called to order at 9:00 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – May 28, 2015
Moved and seconded by Directors Fleming and Mund
That the Agenda of the May 28, 2015 Greater Vernon Advisory Committee Special meeting be
approved as presented.
CARRIED
Page 125 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Special
-2-
May 28, 2015
NEW BUSINESS
Greater Vernon Water – Master Water Plan Objectives
The Chief Administrative Officer presented information regarding Master Water Plan Objectives
for Greater Vernon Water.
Discussion with respect to the proposed review of the 2012 Master Water Plan included the
following:
1. Develop communications strategy.
2. With standards changing, confirm the Master Water Plan meets the current standards.
3. What is the most secure, efficient and reliable water source that would require the least
amount of treatment?
4. Manageable capital costs by the community.
5. Involve public in the Master Water Plan process.
6. What is the current daily and projected demand (by source and class).
7. Maximize quantity of supply.
8. Redundancy of water sources (Duteau Creek, Kal Lake, groundwater, Coldstream
Creek, King Edward, and Okanagan Lake in the future.
9. Same quality of water at the same price for each class (domestic/non-domestic/bona
fide agricultural use).
10. Customers water requirements for quantity and quality are commensurate with the cost
of those requirements.
11. Minimize the use of treated water by agriculture.
12. Determine if technical memorandums are still current.
13. Questions are answered on certain decision points before action taken.
14. The borrowing bylaw must be prescriptive and describe all projects in reasonable detail.
Moved and seconded by Alternate Director Garlick and Director Fleming
That it be recommended to the Board of Directors, staff be directed to draft Terms of Reference
based upon the model of the Drought Response Team to establish a Master Water Plan –
Stakeholder Sub-Committee of the Greater Vernon Advisory Committee to work on the Master
Water Plan to receive and consider information and provide feedback to politicians and staff.
CARRIED
Moved and seconded by Director Mund and Alternate Director Garlick
That it be recommended to the Board of Directors, staff be directed to investigate a
communications strategy with regard to the Master Water Plan process.
CARRIED
It was noted that a Greater Vernon Advisory Committee special meeting will be scheduled for
June 11, 2015 to discuss Master Water Plan assumptions and the Terms of Reference for the
proposed new Master Water Plan – Stakeholder Sub-Committee.
ADJOURNMENT
There being no further business, the meeting was adjourned at 10:45 a.m.
Page 126 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1a
Greater Vernon Advisory Committee
Minutes – Special
-3-
May 28, 2015
CERTIFIED CORRECT
Chair
Juliette Cunningham
Deputy Corporate Officer
Paddy Juniper
Page 127 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1b
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of
the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional
District Office on Thursday, June 4, 2015.
Members:
Director J. Cunningham
Director D. Dirk
Councillor G. Kiss
Director B. Fleming
Director M. Macnabb
Alternate Director B. Spiers
Director A. Mund
City of Vernon
District of Coldstream
District of Coldstream
Electoral Area “B”
Electoral Area "C"
City of Vernon
City of Vernon
Staff:
D. Sewell
S. Banmen
T. Nelson
K. Pinkoski
P. Juniper
L. Schrauwen
Chief Administrative Officer
General Manager, Finance
Community Development Coordinator
Manager, Parks
Deputy Corporate Officer
Executive Assistant, Engineering
Also Present: J. Rice
Media and Public
Chair
Manager, Public Works, City of Vernon
CALL MEETING TO ORDER
The meeting was called to order at 8:02 a.m.
APPROVAL OF AGENDA
Greater Vernon Advisory Committee – June 4, 2015
Moved and seconded by Directors Mund and Macnabb
That the Agenda of the June 4, 2015 Greater Vernon Advisory Committee meeting be approved
as presented.
CARRIED
ADOPTION OF MINUTES
Greater Vernon Advisory Committee
Moved and seconded by Councillor Kiss and Director Mund
That the following minutes of the Greater Vernon Advisory Committee meetings be adopted as
circulated:
– May 7, 2015 – Regular
– May 14, 2015 – Special
– May 21, 2015 – Special
CARRIED
Page 128 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1b
Greater Vernon Advisory Committee
Minutes – Regular
-2-
June 4, 2015
NEW BUSINESS
Greater Vernon Cultural Plan
A motion relating to the Greater Vernon Cultural Plan was moved and seconded by Directors
Dirk and Mund. After debate and housekeeping amendments the following motion was voted
on:
That it be recommended to the Board of Directors, working within existing resources, the
following direction be provided to support the development of the Greater Vernon Cultural
Implementation Plan:
− The Regional District will only fund independent registered societies
− Any operating funding provided by the Regional District will have an operating agreement
and/or contract for services (multi-year) in place
− The Regional District will provide facilities (not direct programming) for the following:
− Cultural Conservation and Exhibition
− Community Cultural Programming
CARRIED
It was noted that staff will determine a date for the Special Greater Vernon Advisory Committee
meeting for a Greater Vernon Cultural Plan workshop.
Marshall Field Soccer Pitch Maintenance
Moved and seconded by Directors Mund and Fleming
That the report titled “Marshall Field Soccer Pitch Maintenance” and dated June 4, 2015
regarding the current service levels at Marshall Field be received for information.
CARRIED
Moved and seconded by Directors Fleming and Mund
That it be recommended to the Board of Directors, staff be directed to report back to the Greater
Vernon Advisory Committee on the cost to provide early season water irrigation to Marshall
Field.
CARRIED
Moved and seconded by Directors Macnabb and Fleming
That it be recommended to the Board of Directors, staff be directed to investigate establishing
operations reporting protocols to ensure that contract provisions are being met.
CARRIED
IN CAMERA
Moved and seconded by Directors Mund and Macnabb
That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater
Vernon Advisory Committee convene In Camera to deal with matters deemed closed to the
public in accordance with Section 90(1)(c) and (e) of the Community Charter.
CARRIED
The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at
9:23 a.m.
Page 129 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1b
Greater Vernon Advisory Committee
Minutes – Regular
-3-
June 4, 2015
The regular meeting of the Greater Vernon Advisory Committee reconvened at 11:14 a.m.
ADJOURNMENT
There being no further business, the meeting was adjourned at 11:14 a.m.
CERTIFIED CORRECT
Chair
Juliette Cunningham
Deputy Corporate Officer
Paddy Juniper
Page 130 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1c
REGIONAL DISTRICT OF NORTH OKANAGAN
MINUTES of a REGULAR meeting of the ELECTORAL AREA ADVISORY COMMITTEE of the
REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District
Office on Thursday, June 4, 2015.
Members: Director B. Fleming
Director M. Macnabb
Alternate Director D. Hackett
Director H. Cameron
Director H. Halvorson
Electoral Area “B”
Electoral Area “C”
Electoral Area “D”
Electoral Area “E”
Electoral Area “F”
Staff:
L. Mellott
R. Smailes
G. Routley
A. Page
C. Elley
General Manager, Electoral Area Administration
General Manager, Planning and Building
Deputy Planning Manager
Sustainability Coordinator
Clerk, Electoral Area Administration
R. Morgan
Regional Crime Prevention Coordinator
City of Vernon
Also
Present:
Chair
Vice Chair
Public
CALL MEETING TO ORDER
The meeting was called to order at 2:00 p.m.
APPROVAL OF AGENDA
Regular Agenda – June 4, 2015
Moved and seconded by Directors Cameron and Macnabb
That the Agenda of the June 4, 2015 Electoral Area Advisory Committee meeting be approved
as presented.
CARRIED
ADOPTION OF MINUTES
Electoral Area Advisory Committee – May 7, 2015
Moved and seconded by Directors Halvorson and Cameron
That the minutes of the May 7, 2015 Electoral Area Advisory Committee Meeting be adopted as
circulated.
CARRIED
Page 131 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1c
Electoral Area Advisory Committee
Minutes – Regular
-2-
June 4, 2015
DELEGATIONS
Vernon / North Okanagan Safe Communities Unit
The Regional Crime Prevention Coordinator provided an update on activities he has undertaken
over the past month.
Moved and seconded by Directors Macnabb and Halvorson
That the report dated May 25, 2015 from the Vernon / North Okanagan Detachment – Safe
Communities Unit be received for information.
CARRIED
Legal Document Request
BLACK, R. [File No. 15-0022-F-LD]
No one was present to speak to the application.
Waiver of Lot Frontage Request
SILCHENKO, E. and E. [File No. 15-0177-E-WVR]
No one was present to speak to the application.
OCP / Rezoning Application
VETTER, A., P. and S. [File No. 10-0497-F-OR]
Tony and Stuart Vetter spoke in favour of the application.
NEW BUSINESS
Legal Document Request
BLACK, R. [File No. 15-0022-F-LD]
Moved and seconded by Directors Halvorson and Cameron
That it be recommended to the Board of Directors, the request to modify Covenant KP036954
registered on the title of the property legally described as the S½ of the SW¼ of Sec. 3, Twp.
20, R9, W6M, KDYD, Except Plans 23082, 23688, and KAP49667 and located at 247 Black
Road, Electoral Area “F” by authorizing the construction of ten (10) Agri-Tourism Campsites on
the Non-Urban (N.U) zoned portion of the property be referred to a Public Hearing.
CARRIED
Waiver of Lot Frontage Request
SILCHENKO, E. and E. [File No. 15-0177-E-WVR]
Moved and seconded by Directors Cameron and Macnabb
That the memorandum from the Planning Department dated May 19, 2015 regarding Waiver of
Lot Frontage Application for the property legally described as Lot 2, Sections 26 and 35, Twp
45, ODYD, Plan 24879 and located at 1377 Highway 6, Electoral Area “E” be received for
information; and further,
That it be recommended to the Board of Directors, the 10% minimum frontage requirement of
Section 802.7 of the RDNO Zoning Bylaw No. 1888, 2003 be waived for the property legally
Page 132 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1c
Electoral Area Advisory Committee
Minutes – Regular
-3-
June 4, 2015
described as Lot 2, Sections 26 and 35, Twp 45, ODYD, Plan 24879 and located at 1377
Highway 6, Electoral Area “E” by reducing the lot frontage of proposed Lot 1 from 103.44 metres
to 79.151 metres and by reducing the lot frontage of proposed Lot 2 from 88.93 metres to 58.0
metres as shown on the site plan attached to the Planning Department report dated May 19,
2015.
CARRIED
Bylaw 2477 – Electoral Area “F” Official Community Plan Amendment
Bylaw 2478 – Rezoning Application
VETTER, A., P. and S. [File No. 10-0497-F-OR]
Moved and seconded by Directors Halvorson and Cameron
That it be recommended to the Board of Directors, the referral process outlined in the
Planning Department report dated May 25, 2015 be considered appropriate consultation for the
purposes of Sections 879, 881 and 882 of the Local Government Act with regard to Electoral
Area “F” Official Community Plan Amendment Bylaw No. 2477, 2011 which proposes to amend
the land use designation of the property legally described as Lot 1, Sec 14, Twp 19, R9, W6M,
KDYD, Plan 2168, Except Plans 21604, 23402 and H10220 and located at 64 Highway 97B,
Electoral Area “F” from Agricultural to Country Residential; and further,
That it be recommended to the Board of Directors, Electoral Area “F” Official Community Plan
Amendment Bylaw No. 2477, 2011 which proposes to amend the land use designation of the
property legally described as Lot 1, Sec 14, Twp 19, R9, W6M, KDYD, Plan 2168, Except Plans
21604, 23402 and H10220 and located at 64 Highway 97B, Electoral Area “F” from Agricultural
to Country Residential, be given Second Reading and referred to a Public Hearing; and further,
That it be recommended to the Board of Directors, Rezoning Bylaw No. 2478, 2015 which
proposes to rezone the property legally described as Lot 1, Sec 14, Twp 19, R9, W6M, KDYD,
Plan 2168, Except Plans 21604, 23402 and H10220 and located at 64 Highway 97B, Electoral
Area “F” from the Non-Urban (N.U) zone to the Country Residential (C.R) zone be given First
and Second Readings and referred to a Public Hearing.
CARRIED
Regional Growth Strategy - 5-Year Review Draft Terms of Reference
Moved and seconded by Directors Macnabb and Cameron
That the Board of Directors be advised that the Electoral Areas support the current Regional
Growth Strategy and believe it remains relevant without need for Standard Amendments.
CARRIED
Agricultural Land Commission Application
DeTOURDONNET, M. [File No. 15-0114-C-ALR]
Moved and seconded by Directors Macnabb and Halvorson
That it be recommended to the Board of Directors, the application of Agatha and Vincent
deTourdonnet c/o Michael deTourdonnet under Section 21(2) of the Agricultural Land
Commission Act to subdivide the property legally described as Lot A, Sec 12, Twp 8, ODYD,
Plan KAP48707 and located at 4877 Haynes Road, Electoral Area “C” not be authorized for
submission to the Agricultural Land Commission.
CARRIED
Page 133 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1c
Electoral Area Advisory Committee
Minutes – Regular
-4-
June 4, 2015
Community Works Fund – Project #105 (Biodiversity Conservation Strategy)
Moved and seconded by Director Cameron and Alternate Director Hackett
That it be recommended to the Board of Directors, the Engagement and Communication Plan
for implementation of the Biodiversity Conservation Strategy be funded from the Community
Works Fund at a cost of $10,010.00.
CARRIED
Community Works Fund – Project #106 (Cosens Bay Water Quality Monitoring)
Moved and seconded by Directors Macnabb and Halvorson
That it be recommended to the Board of Directors, the Water Quality Monitoring Cosens Bay –
Year 2 study be funded from the Electoral Area “B” allocation of the Community Works Fund at
a cost of $10,023.00.
CARRIED
Community Works Fund – Project #108 (Gardom Creek Baseline Assessment)
Moved and seconded by Directors Halvorson and Macnabb
That it be recommended to the Board of Directors, the Gardom Creek Baseline Assessment be
funded from the Electoral Area “F” allocation of the Community Works Fund at a cost of up to
$40,000.00.
CARRIED
REPORTS
Advisory Planning Commission Meetings
Moved and seconded by Directors Macnabb and Cameron
That the minutes of the following Advisory Planning Commission meetings be received for
information:
− Electoral Area “B” – Meeting of May 27, 2015
− Electoral Area “C” – Meeting of May 27, 2015
− Electoral Area “D” – Meeting of May 26, 2015
− Electoral Area “F” – Meeting of May 11, 2015
CARRIED
Building Inspections Statistical Reports
Moved and seconded by Directors Cameron and Macnabb
That the April 2015 Building Inspections Statistical Reports be received for information.
CARRIED
Building Inspection Revenue Report
Moved and seconded by Director Macnabb and Alternate Director Hackett
That the May 2015 Building Inspections Revenue Report be received for information.
CARRIED
Page 134 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Item G.1c
Electoral Area Advisory Committee
Minutes – Regular
-5-
June 4, 2015
Sustainability Program Report
Moved and seconded by Directors Cameron and Macnabb
That the Sustainability Report dated May 22, 2015 from the Sustainability Coordinator be
received for information.
CARRIED
General Manager’s Report
The General Manager, Electoral Area Administration provided an update on the following
matters:
Proposed Boating Regulations – Open Houses June 10/11
UBCM Ministerial meetings
Regional Board voting
ADJOURNMENT
There being no further business, the meeting was adjourned at 4:15 p.m.
CERTIFIED CORRECT
Chair
Bob Fleming
General Manager
Leah Mellott
Page 135 of 135
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
REGIONAL DISTRICT
of
NORTH OKANAGAN
REPORT
File No.: 5730.15.10
TO:
Greater Vernon Advisory Committee
FROM:
Engineering
DATE:
June 4, 2015
SUBJECT:
Terms of Reference for the Stakeholder Advisory Committee to Review
the 2012 Greater Vernon Master Water Plan
RECOMMENDATION:
That it be recommended to the Board of Directors, the Terms of Reference for the Stakeholder
Advisory Committee to Review the 2012 Greater Vernon Master Water Plan be endorsed; and further,
That staff be instructed to initiate the process to form the Stakeholder Advisory Committee as outlined
in the Terms of Reference for the Stakeholder Advisory Committee to Review the 2012 Greater Vernon
Master Water Plan.
BACKGROUND/HISTORY:
At the Special meeting of the Greater Vernon Advisory Committee (GVAC) held on Thursday, May 28,
2015, the following recommendation to the Board of Directors (Board) was carried:
That it be recommended to the Board of Directors, staff be directed to draft Terms of Reference based
upon the model of the Drought Response Team to establish a Master Water Plan - Stakeholder
Sub-Committee of the Greater Vernon Advisory Committee to work on the Master Water Plan to
receive and consider information and provide feedback to politicians and staff.
DISCUSSION:
A borrowing referendum for $70 million to complete six priority projects recommended in the Greate'r
Vernon Water (GVW) Master Water Plan (MWP) failed to pass in the fall of 2014. In response, the
GVAC recommended to the Board of Directors that the public be engaged to assist GVW in completing
a review of the existing 2012 MWP and reassess whether this plan and amendments represent a plan
that meets the needs of stakeholders, is environmentally sound, sustainable and proceeds in a
cost-effective manner, while meeting Federal and Provincial regulations.
Staff reviewed the Terms of Reference for the Drought Response Team as recommended by the GVAC
and developed the attached "Terms of Reference for the Stakeholder Advisory Committee (SAC) to
Review the 2012 Greater Vernon Master Water Plan" for the GVAC's consideration.
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
Report to: GVAC
From: Engineering
Re: Stakeholder Advisory Committee to Review the 2012 GVW MWP
File No.: 5730.15.1 0
February 14, 2014
Page 2 of2
Based on the Terms of Reference for the SAC, a diverse group of GVW customers will be brought
together with no prior involvement in the development of the MWP to review the 2012 MWP in order to
bring a variety of new perspectives to the table . This group will have representation from a broad
spectrum of customers within independent rate classes (i.e. residential , industrial, commercial ,
institutional and agricultural). The SAC will first review the MWP assumptions as provided by the
GVAC that provide direction for the MWP. Based on these assumptions, the SAC will then review each
of the ten (10) Technical Memoranda of the 2012 MWP and provide input from a stakeholder and
community perspective which will be considered as part of the 2012 MWP review.
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BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
REGIONAL DISTRICT OF NORTH OKANAGAN
TERMS OF REFERENCE – Greater Vernon Water 2012 Master Water Plan
Stakeholder Advisory Committee
A SELECT COMMITTEE OF THE BOARD OF DIRECTORS OF THE REGIONAL DISTRICT
OF NORTH OKANAGAN ESTABLISHED UNDER s. 795 OF THE LOCAL GOVERNMENT
ACT
ENDORSED BY THE
BOARD OF
DIRECTORS ON:
PURPOSE:
The purpose of the Stakeholder Advisory Committee (SAC) is to
provide input on options for the future improvements to the Greater
Vernon Water (GVW) System and provide for public participation in the
Master Water Plan (MWP) review process. Input provided will be
incorporated into decision making to the maximum extent possible.
Overall, the SAC shall work together to satisfy the following roles and
responsibilities:
1. Review the assumptions and determine if the objectives,
development and recommended direction in each of the Technical
Memoranda of the 2012 MWP corresponds with stakeholder and
community perspectives,
2. Based on the review above, develop recommendations/
suggestions for consideration to amend the Technical
Memorandum,
3. Ensure all options are considered,
4. Assist in effective public communication and education regarding
the GVW MWP; and
5. Communicate directly with major water users about the water
treatment and separation goals and their role in implementing the
MWP.
SCOPE:
DEFINED
RESPONSIBILITIES:
COMPOSITION:
The scope of the SAC is to review the 2012 MWP and provide input
from a stakeholder and community perspective which will be
considered as part of the 2012 MWP review.
Responsibilities of committee members are:
1. Attend monthly meetings over a six month period.
2. Participate in the public meeting(s) (dates to be determined).
3. Identify an alternate representative in the event of a conflict with a
scheduled meeting time.
Allow us to post your name and organization on the project website.
The overall SAC members are to be made up a group of stakeholders.
These stakeholders will have the following characteristics:
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
Terms of Reference – GVW 2012 Master Water Plan Stakeholder Advisory Committee
-2-
•
•
•
•
•
GVW Customers,
Independent,
Demographically diverse,
No prior involvement in the MWP development process, and
Geographic representation within the GVW Service boundary
A Technical Advisory Support Group shall be comprised of the
following:
1.
RDNO General Manager of Engineering
2.
Manager – Greater Vernon Water (Alternate)
3.
RDNO staff (as required for information)
4.
Interior Health (as required)
5.
AECOM – Author of 2012 MWP (as required)
The Technical Advisory Support Group shall be non-voting members
and will have a supporting function only for the SAC and will be
responsible for reporting activities and recommendations from the SAC
to the GVAC.
Stakeholders of the SAC will consist of a group of 14 people who can
commit to the MWP review process and with the following
representation:
1.
One (1) representative from the GVAC who is a member of
the Stakeholder group and who will act as Chair of the SAC
meetings,
2.
Two (2) representatives from Agricultural,
3.
Two (2) representatives that are high water use consumers
from the Non-Domestic Class,
4.
Two (2) representatives from the Non-Domestic customer
class that provides services to sensitive customers (i.e.
Vernon Jubilee Hospital, School Board, care facility, etc.)
5.
One (1) representative from a major Industrial user
6.
Four (4) representatives from the residential user class
7.
One (1) representative from the Developer class (Can be the
Urban Development Institute or other representative group)
8.
One (1) representative from a local service group
The role of committee members is to invest time and energy in
learning about the GVW System, water treatment and distribution,
actively participate in meetings and work constructively and
collaboratively with committee members to achieve the committee
purpose. This is a voluntary position.
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
Terms of Reference – GVW 2012 Master Water Plan Stakeholder Advisory Committee
-3-
Members shall be requested to provide one (1) months notice of
membership termination in order to appoint an alternate
representative.
APPOINTMENTS:
CHAIR AND VICE
CHAIR:
TERM:
REPORTING:
REMUNERATION:
OTHER:
Appointments shall be selected by the GVAC and forwarded as a
recommendation to the Board of Directors.
1. The GVAC will elect a chairperson for the SAC from among its
members and/or the Board of Directors before the first SAC
meeting is held.
2. The role of the Chair will be to facilitate the SAC meetings
according to Robert’s Rules.
In the absence of the Chair, an alternate GVAC member or staff
representative will be Acting Chair for that meeting.
1. It is anticipated that the SAC will meet monthly over a six month
period to review the 2012 MWP and provide recommendations to
the GVAC.
2. The SAC term for members is six (6) months.
The SAC is an advisory Committee to the GVAC and
recommendations from the SAC shall be forwarded to the following
GVAC meeting for consideration.
Committee member positions are deemed voluntary.
1. RECORD OF MEETINGS
1.1
1.2
The assigned Secretary (RDNO staff) will be responsible for
preparation of the records (minutes) for all Committee
meetings.
Records and all documents shall be forwarded to the GVAC
to be received for information..
2. CONDUCT OF MEMBERS AT MEETINGS
Committee members are expected to be respectful of one another
and to offer input and suggestions that are relevant, constructive
and productive.
Recommendations will be based on consensus of the
stakeholders. No votes will be held to determine the group’s
position on issues or recommendations to the GVAC. Where
consensus exists, it will be noted. Where it does not exist, majority
opinions may be considered to have merit and will be noted. In
the context of the committee, consensus will be defined as “I will
support the decision of the group.”
2.1
2.2
Members should be committed to providing advice on
developing recommendations.
Members will respect the ideas, concerns and opinions of
others.
BOARD of DIRECTORS - REGULAR AGENDA
June 17, 2015 - Additional Item E.10
Terms of Reference – GVW 2012 Master Water Plan Stakeholder Advisory Committee
-4-
2.3
Everyone will have an opportunity to speak, but only one
person shall speak at a time as determined by the Chair.
There will be a timekeeper to ensure all persons concerns
are heard within an allotted time.
For clarity, these Terms of Reference do not delegate any authority or
corporate powers to the SAC.
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