NOTICE OF MEETING

NOTICE OF MEETING
NOTICE OF MEETING
This notice is to confirm that a special meeting of
Hastings and Prince Edward District School Board
will be held on:
Monday, July 15, 2013
at 10:15 a.m.
in the Board Committee Room of the Education Centre
156 Ann Street, Belleville, Ontario
The agenda and supporting documents for this meeting are attached to this notice.
.
Dwayne Inch
Chair of the Board
Trustees:
Michael Brant
Tyendinaga Mohawk Territory
Bonnie Danes
Centre Hastings
Dwayne Inch, Chair
South Prince Edward
Jim Williams
Sidney/Frankford
Mandy Savery-Whiteway
Director of Education and
Secretary of the Board
Samuel J. J. Clements
Trenton/CFB Trenton
Thelma Goodfellow
Southeast Hastings
Lucille Kyle
North Hastings
Ryan McDougall
Student Trustee
Jennifer Cobb
North Prince Edward
Mary Hall
Belleville
Dave Patterson, Vice-chair
Belleville/Thurlow
Dustin Wilson
Student Trustee
Section
A
BOARD MEETING
PUBLIC AGENDA
Special meeting of July 15, 2013 – 10:15 a.m.
Board Committee Room, Education Centre
Report No.
Item
Call to order
Resp.
Approval of agenda
B
Recommendations
Report from Operations and Finance Committee
• Tender T-1213-011: Safe Schools Front Entrance Security
C
B. Danes
Verbal
All
Information
Questions, reports and proposals from trustees (including “notices
of motion”)
D
B-1
Correspondence
Adjournment
Next regular meeting: September 23, 2013 – 7:00 p.m.
PUBLIC MOTIONS AND REPORTS
July 15, 2013
Report
Info.
Approval of agenda
B-1 – Tender No. T-1213011: Safe Schools Front
Entrance Security
Decision
X
That the agenda be approved.
X
That Hastings and Prince Edward District School Board rescind
the motion adopted at the Board meeting of May 27, 2013 to
award a contract for the supply, installation, testing and
commissioning of front entry door building access systems and
enhanced video surveillance systems to Stanley Canada
Corporation.
X
Adjournment
X
Motion
That Hastings and Prince Edward District School Board award a
contract in the amount of $554,500 for the supply, installation,
testing and commissioning of front entry door building access
systems and enhanced video surveillance systems to Alarm
Systems (T.A.S. Communications) as contained in the special
Board Report No. B-1 dated July 15, 2013.
Adjournment
Special Board Report No. B-1
Page 1
July 15, 2013
Decision
To:
X
Information
Chair and Members of Hastings and Prince Edward District School Board
From: Bonnie Danes, Chair, Operations and Finance Committee
Dave Rutherford, Superintendent of Business
Re:
Tender No. T-1213-011
Safe Schools Front Entrance Security
Purpose
To rescind a motion to award a contract for the supply, installation, testing and commissioning of front entry door building
access systems and enhanced video surveillance systems, and award a new contract for the project.
Background
On May 27, 2013 the following recommendation from the Operations and Finance Committee was approved by the Board:
That Hastings and Prince Edward District School Board award a contract for the supply, installation, testing and
commissioning of front entry door building access systems and enhanced video surveillance systems to Stanley
Canada Corporation as contained Board Report No. B-3 dated May 27, 2013.
Current situation
Senior administration has been notified by Stanley Canada Corporation that they are not able to fulfill the full scope of the
tender within the price quoted.
Following consultation with legal counsel, senior administration is recommending that the motion approved by the Board
on May 27, 2013 be rescinded and that the contract for the supply, installation, testing and commissioning of front entry
door building access systems and enhanced video surveillance systems be awarded to Alarm Systems (T.A.S.
Communications) which is now the successful bid in the tender process.
Recommendations:
Moved:
Seconded:
That Hastings and Prince Edward District School Board rescind the motion adopted at the Board meeting of
May 27, 2013 to award a contract for the supply, installation, testing and commissioning of front entry door
building access systems and enhanced video surveillance systems to Stanley Canada Corporation.
Moved:
Seconded:
That Hastings and Prince Edward District School Board award a contract in the amount of $554,500 for the
supply, installation, testing and commissioning of front entry door building access systems and enhanced
video surveillance systems to Alarm Systems (T.A.S. Communications) as contained in the special Board
Report No. B-1 dated July 15, 2013.
Respectfully submitted,
Bonnie Danes, Chair
Operations and Finance Committee
Dave Rutherford,
Superintendent of Business
Education Centre, 156 Ann Street, Belleville, Ontario K8N 3L3
Telephone: (613) 966-1170 Toll-free: 1 800 267-4350 Fax: (613) 966-6023
www.hpedsb.on.ca
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