Sam4s ER-900 Series Specification

Sam4s ER-900 Series Specification
SAM4s ER-900 Series Electronic Cash Register
Operator’s and
Programming Manual
ER-920 Shown Above with Optional Card Reader
All specifications are subject to change without notice
©2012 CRS, Inc
ER-900 Manual Version 1.7
CRS, Inc.
Limited Warranty and Disclaimers of Warranty
This manual has been developed by CRS, Inc. It is intended for the use of its customers and service personnel and should be read in
its entirety before attempting to install, use or program the product(s).
Nothing contained in this manual shall be deemed to be, and this manual does not constitute, a warranty of, or representation with
respect to, the product or any of the products to which this manual applies. This manual is subject to change without notice and CRS,
Inc. has no obligation to provide any updates or corrections to this manual. Further, CRS, Inc. also reserves the right, without prior
notice, to make changes in equipment design or components as it deems appropriate. No representation is made that this manual is
complete or accurate in all respects and CRS, Inc. shall not be liable for any errors or omissions contained in this manual. In no event
shall CRS, Inc. be liable for any incidental or consequential damages relating to or arising out of the use of this manual. This
document contains proprietary information that is protected by copyright. All rights are reserved. No part of this document may be
photocopied or reproduced without prior written consent of CRS, Inc.
NOTICE
IF ANY WARRANTY IS EXTENDED TO YOU WITH REGARD TO THE PRODUCT(S) TO WHICH THIS MANUAL APPLIES,
IT IS A WARRANTY FROM THE ENTITY OR INDIVIDUAL FROM WHOM YOU DIRECTLY PURCHASED THE
PRODUCT(S).
SUBJECT TO THE FOREGOING, UNLESS YOU ARE A DIRECT END USER CUSTOMER OF CRS, INC., CRS, INC. DOES
NOT EXTEND TO YOU ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY AND EXPRESSLY DISCLAIMS ANY
IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR ANY PARTICULAR PURPOSE, OR
ANY WARRANTY OF NON-INFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS IN CONNECTION WITH THE
PRODUCT(S) OR ANY SOFTWARE, DRIVERS, OR PROGRAMMING PRODUCT, WHETHER EMBEDDED IN PRODUCT(S)
OR PROVIDED AS A SEPARATE PROGRAM, OR USED IN CONJUNCTION WITH THIS/THESE PRODUCT(S). CRS, INC.
SPECIFICALLY DOES NOT WARRANT THAT THE OPERATION OF ANY DRIVERS, SOFTWARE, OR PROGRAMMING
PRODUCTS LICENSED HEREUNDER, WHETHER EMBEDDED IN PRODUCTS OR PROVIDED AS SEPARATE
PROGRAMS, SHALL BE UNINTERRUPTED OR ERROR FREE OR THAT FUNCTIONS CONTAINED IN SUCH DRIVERS,
SOFTWARE OR PROGRAMMING PRODUCTS SHALL OPERATE IN COMBINATION(S) WHICH MAY BE SELECTED FOR
USE BY YOU OR OTHERWISE MEET YOUR REQUIREMENTS.
CRS, Inc. is not responsible for any damages or loss, either direct, indirect, special, incidental or consequential, which you may
experience as a result of your purchase or use of the product(s). Your sole remedy in the event that you encounter any difficulties
with the product(s) is against the entity or individual from whom you purchased the product(s).
Revision 2.0 - April 1, 2005
WARNING - U.S.
THIS EQUIPMENT GENERATES, USES AND CAN RADIATE RADIO FREQUENCY ENERGY, AND IF NOT INSTALLED AND USED IN
ACCORDANCE WITH THE INSTRUCTIONS MANUAL, MAY CAUSE INTERFERENCE TO RADIO COMMUNICATIONS. IT HAS BEEN
TESTED AND FOUND TO COMPLY WITH THE LIMITS FOR A CLASS A COMPUTING DEVICE PURSUANT TO SUBPART J OF PART 15
OF FCC RULES WHICH ARE DESIGNED TO PROVIDE REASONABLE PROTECTION AGAINST SUCH INTERFERENCE WHEN
OPERATED IN A COMMERCIAL ENVIRONMENT. OPERATIONS OF THE EQUIPMENT IN A RESIDENTIAL AREA IS LIKELY TO CAUSE
INTERFERENCE IN WHICH CASE THE USER, AT HIS OWN EXPENSE, WILL BE REQUIRED TO TAKE WHATEVER MEASURES MAY BE
REQUIRED TO CORRECT THE INTERFERENCE.
NOTICE - CANADA
THIS APPARATUS COMPLIES WITH THE CLASS “A” LIMITS FOR RADIO INTERFERENCE AS SPECIFIED IN THE CANADIAN
DEPARTMENT OF COMMUNICATIONS RADIO INTERFERENCE REGULATIONS.
CET APPAREIL EST CONFORME AUX NORMES CLASS “A” D’INTERFERENCE RADIO TEL QUE SPECIFIER PAR MINISTRE
CANADIEN DES COMMUNICATIONS DANS LES REGLEMENTS D’INTERFERENCE RADIO.
ATTENTION
The product that you have purchased may contain a battery that may be recyclable. At the end of its useful life, under various state and local laws, it
may be illegal to dispose of the battery into the municipal waste system.
Check with your local solid waste officials for details concerning recycling options or proper disposal.
Precaution Statements
Follow these safety, servicing and ESD precautions to prevent damage and to protect against potential hazards such as
electrical shock.
1-1
1.
2.
3.
4.
5.
6.
Safety Precautions
Be sure that all built-in protective devices are
replaced. Restore any missing protective shields.
When reinstalling the chassis and its assemblies, be
sure to restore all protective devices, including
nonmetallic control knobs and compartment
covers.
Make sure there are no cabinet openings through
which people - particularly children - might insert
fingers and contact dangerous voltages. Such
openings include excessively wide cabinet
ventilation slots and improperly fitted covers and
drawers.
Design Alteration Warning:
Never alter or add to the mechanical or electrical
design of the SECR. Unauthorized alterations
might create a safety hazard. Also, any design
changes or additions will void the manufacturer’s
warranty.
Components, parts and wiring that appear to have
overheated or that are otherwise damaged should
be replaced with parts that meet the original
specifications. Always determine the cause of
damage or over- heating, and correct any potential
hazards.
Observe the original lead dress, especially near the
following areas: sharp edges, and especially the
AC and high voltage supplies. Always inspect for
pinched, out-of-place, or frayed wiring. Do not
change the spacing between components and the
printed circuit board. Check the AC power cord
for damage. Make sure that leads and components
do not touch thermally hot parts.
7.
Product Safety Notice:
Some electrical and mechanical parts have special
safety-related characteristics that might not be
obvious from visual inspection. These safety
features and the protection they give might be lost
if the replacement component differs from the
original - even if the replacement is rated for
higher voltage, wattage, etc.
Components that are critical for safety are
indicated in the circuit diagram by shading, () or
(). Use replacement components that have the
same ratings, especially for flame resistance and
dielectric strength specifications. A replacement
part that does not have the same safety
characteristics as the original might create shock,
fire or other hazards.
CAUTION
Danger of explosion if battery is incorrectly replaced.
Replace only with the same or equivalent type recommended by the manufacturer.
Dispose used batteries according to the manufacturer’s
instructions.
ATTENTION
ll y a danger d’explosion s’il y a remplacement
incorrect de la batterie.
Remplacer uniquement avec une batterie du même type
ou d’un type équivalent recommandé par le
constructeur.
Mettre au rebut les batteries usagées conformément aux
instructions du fabricant.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
 3
1-2
Servicing Precautions
WARNING:
First read the-Safety Precautions-section of this manual. If some unforeseen circumstance creates a
conflict between the servicing and safety precautions, always follow the safety precautions.
WARNING:
1.
2.
3.
4.
An electrolytic capacitor installed with the wrong polarity might explode.
Servicing precautions are printed on the cabinet.
Follow them.
Always unplug the units AC power cord from the
AC power source before attempting to:
(a) Remove or reinstall any component or
assembly
(b) Disconnect an electrical plug or connector
(c) Connect a test component in parallel with an
electrolytic capacitor
Some components are raised above the printed
circuit board for safety. An insulation tube or tape
is sometimes used. The internal wiring is
sometimes clamped to prevent contact with
thermally hot components. Reinstall all such
elements to their original position.
After servicing, always check that the screws,
components and wiring have been correctly
reinstalled. Make sure that the portion around the
serviced part has not been damaged.
5.
6.
7.
8.
Check the insulation between the blades of the AC
plug and accessible conductive parts (examples :
metal panels and input terminals).
Insulation Checking Procedure: Disconnect the
power cord from the AC source and turn the power
switch ON. Connect an insulation resistance meter
(500V) to the blades of AC plug.
The insulation resistance between each blade of the
AC plug and accessible conductive parts (see
above) should be greater than 1 megohm.
Never defeat any of the B+ voltage interlocks. Do
not apply AC power to the unit (or any of its
assemblies) unless all solid-state heat sinks are
correctly installed.
Always connect an instrument’s ground lead to the
instrument chassis ground before connecting the
positive lead ; always remove the instrument’s
ground lead last.
1-3 Precautions for Electrostatically Sensitive Devices (ESDs)
1.
2.
3.
4.
5.
4 
Some semiconductor (solid state) devices are easily
damaged by static electricity. Such components
are called Electrostatically Sensitive Devices
(ESDs); examples include integrated circuits and
some field-effect transistors. The following
techniques will reduce the occurrence of
component damage caused by static electricity.
Immediately before handling any semiconductor
components or assemblies, drain the electrostatic
charge from your body by touching a known earth
ground. Alternatively, wear a discharging wriststrap device. (Be sure to remove it prior to
applying power - this is an electric shock
precaution.)
After removing an ESD-equipped assembly, place
it on a conductive surface such as aluminum foil to
prevent accumulation of electrostatic charge.
Do not use freon-propelled chemicals. These can
generate electrical charges that damage ESDs.
Use only a grounded-tip soldering iron when
soldering or unsoldering ESDs.
6.
7.
8.
9.
Use only an anti-static solder removal device.
Many solder removal devices are not rated as antistatic; these can accumulate sufficient electrical
charge to damage ESDs.
Do not remove a replacement ESD from its
protective package until you are ready to install it.
Most replacement ESDs are packaged with leads
that are electrically shorted together by conductive
foam, aluminum foil or other conductive materials.
Immediately before removing the protective
material from the leads of a replacement ESD,
touch the protective material to the chassis or
circuit assembly into which the device will be
installed.
Minimize body motions when handling
unpackaged replacement ESDs. Motions such as
brushing clothes together, or lifting a foot from a
carpeted floor can generate enough static
electricity to damage an ESD.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Contents
Introduction
11
About the ER-900 Series ......................................................................................................... 11
Using This Manual .................................................................................................................. 12
Using Flowcharts....................................................................................................... 12
Basic Features and Functions .................................................................................................. 13
Display ...................................................................................................................... 14
Printer/Printers .......................................................................................................... 15
Control Lock ............................................................................................................. 16
Keyboards.................................................................................................................. 17
Initial Clear................................................................................................................ 19
Getting Started
21
Quick Start Steps ..................................................................................................................... 21
Unpacking................................................................................................................................ 22
Installing the Paper.................................................................................................... 22
Models with Two Printer Stations............................................................................. 23
Clearing Memory..................................................................................................................... 26
ER-920/ER-940 Memory All Clear........................................................................... 26
ER-925/ER-945 Memory All Clear........................................................................... 27
Straight Percentage Tax Rate Programming............................................................................ 29
Programming Tax & Preset Status for Keyboard PLUs .......................................................... 30
Programming a Price for a Preset Keyboard PLU ................................................................... 31
Programming a Descriptor for Keyboard PLUs ...................................................................... 32
Operations
35
Function Key Descriptions ...................................................................................................... 35
Clerk Sign-On/Sign-Off .......................................................................................................... 41
Direct Sign-On .......................................................................................................... 41
Coded Sign-On.......................................................................................................... 42
Receipt On and Off.................................................................................................................. 42
PLU Registrations.................................................................................................................... 43
Keyboard PLU Entries .............................................................................................. 43
Numeric PLU Entries ................................................................................................ 46
Modifier Entries ........................................................................................................ 48
Percentage Key (%) Registrations ........................................................................................... 49
Void and Correction Operations.............................................................................................. 52
Error Correct ............................................................................................................. 52
Previous Item Void.................................................................................................... 53
Merchandise Return .................................................................................................. 54
VOID Control Lock Position (Transaction Void) ..................................................... 55
Cancel........................................................................................................................ 56
Subtotal Operations ................................................................................................................. 57
Subtotal...................................................................................................................... 57
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 5
Add Check (Tray Subtotal) .......................................................................................57
Eat-In/Take-Out/Drive Thru Operations ...................................................................58
Tax Shift Operations................................................................................................................59
Tendering Operations ..............................................................................................................61
Cash ...........................................................................................................................61
Check.........................................................................................................................61
Charge .......................................................................................................................62
Split Tender ...............................................................................................................63
Post Tendering...........................................................................................................63
Receipt on Request ..................................................................................................................64
Training Mode .........................................................................................................................64
Clerk Interrupt .........................................................................................................................64
Non-Add Number ....................................................................................................................65
No Sale.....................................................................................................................................65
Received on Account ...............................................................................................................66
Paid Out ...................................................................................................................................66
Table Service Restaurant Operations.......................................................................................67
Overview ...................................................................................................................67
Posting Guest Checks Manually with the Previous Balance Key .............................69
Soft Check .................................................................................................................70
Hard Check................................................................................................................73
Fast Food Drive Thru ................................................................................................76
Promo Function .........................................................................................................77
Waste Function..........................................................................................................77
Charge Posting Operations ......................................................................................................78
Currency Conversion ...............................................................................................................81
Food Stamp Operations ...........................................................................................................82
Scale Operations ......................................................................................................................83
Direct Scale Entry......................................................................................................83
Manual Weight Entry ................................................................................................83
Scale with Automatic Tare Entry ..............................................................................84
Scale with Manual Tare Entry ...................................................................................84
Validation ................................................................................................................................85
Integrated Payment Operations................................................................................................85
Not Found PLU........................................................................................................................86
Not Found PLU: Quick Entry...................................................................................86
Not Found PLU: Detail Entry...................................................................................86
Not Found PLU Report .............................................................................................86
Management Functions
87
Introduction..............................................................................................................................87
Cash Declaration......................................................................................................................88
System Reports ........................................................................................................................90
Running a Report – General Instructions ..................................................................90
Report Table ..............................................................................................................91
S-Mode Programming
93
Overview..................................................................................................................................93
Clearing Memory.....................................................................................................................94
Memory All Clear......................................................................................................94
Clear All Totals and Counters ...................................................................................94
Clear Grand Total ......................................................................................................94
Clear PLU File...........................................................................................................94
6 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Self Tests ................................................................................................................................. 95
Memory Allocation.................................................................................................................. 96
Memory Capacity ...................................................................................................... 96
Memory Allocation Program..................................................................................... 97
Memory Allocation Program Scan ............................................................................ 98
Function Key Assignment Programming ................................................................................ 99
Function Key Codes ................................................................................................ 100
RS-232 Communication Option Programs ............................................................................ 101
RS-232 Option Chart............................................................................................... 102
SD Card Utilities ................................................................................................................... 104
Program Backup and Restore .................................................................................. 104
Saving Reports to an SD Card................................................................................. 105
Load/Save Receipt Images .................................................................................................... 106
1. Preparing a Graphic Logo Bitmap for an ER-900 Series ................................... 106
2. Use the PC Utility to Convert the Image............................................................ 107
3. Copy the Images to an SD Card ......................................................................... 107
4. Load the Images by SD Card ............................................................................. 108
5. Saving Images from an ER-900 to an SD Card.................................................. 108
Flash ROM Updates .............................................................................................................. 109
Flash ROM Update by SD....................................................................................... 109
Flash ROM Update by PC....................................................................................... 110
Flash ROM Information ........................................................................................................ 113
P-Mode Programming
115
Default Program .................................................................................................................... 115
Tax Programming .................................................................................................................. 116
Straight Percentage Tax Rate Programming ........................................................... 117
Tax Table Programming.......................................................................................... 118
PLU Programming................................................................................................................. 120
Program 100 - PLU Status Programming................................................................ 121
Program 110 - PLU Auto Tare Programming ......................................................... 125
Program 150 - PLU Group Assignment .................................................................. 126
Program 200 - PLU Price/HALO Programming ..................................................... 127
Program 250 - PLU Stock Amount Programming .................................................. 128
Program 300 - PLU Descriptor Programming......................................................... 129
Program 350 - PLU Link Programming.................................................................. 132
Program 400 – PLU Delete Programming .............................................................. 133
Program 450 – PLU Mix and Match Programming ................................................ 134
System Option Programming................................................................................................. 135
System Option Table ............................................................................................... 136
System Options - Reference Information ................................................................ 140
Print Option Programming .................................................................................................... 143
Print Option Table ................................................................................................... 144
Function Key Programming .................................................................................................. 150
Program 70 - Function Key Options ....................................................................... 150
Program 80 - Function Key Descriptor ................................................................... 151
Program 90 - Function Key HALO ......................................................................... 152
Instructions for Currency Conversion Rate - Program 90....................................... 153
ADD CHECK - Function Key Options ................................................................... 154
CANCEL - Function Key Options .......................................................................... 155
CASH - Function Key Options ............................................................................... 155
CHARGE 1-8 - Function Key Options ................................................................... 156
CHECK - Function Key Options............................................................................. 157
CHECK CASHING - Function Key Options.......................................................... 158
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 7
CHECK ENDORSEMENT - Function Key Options ..............................................158
CHECK # - Function Key Options..........................................................................159
DRIVE THRU / EAT IN / TAKE OUT - Function Key Options ...........................160
ERROR CORRECT - Function Key Options..........................................................161
F/S Subtotal - Function Key Options ......................................................................161
F/S TEND - Function Key Options .........................................................................162
GUEST - Function Key Options .............................................................................163
#/NS - Function Key Options ..................................................................................164
MDSE RETURN - Function Key Options ..............................................................165
MODIFIER 1-5 - Function Key Options.................................................................166
PBAL - Function Key Options ................................................................................168
PROMO - Function Key Options ............................................................................168
PAID OUT 1-3 - Function Key Options .................................................................169
PRINT CHECK - Function Key Options ................................................................169
RECD ON ACCT 1-3 - Function Key Options .......................................................170
SCALE - Function Key Options..............................................................................170
SERVICE - Function Key Options..........................................................................171
SUBTOTAL - Function Key Options .....................................................................171
TABLE - Function Key Options .............................................................................172
TARE - Function Key Options................................................................................172
TAX EXEMPT - Function Key Options .................................................................173
TIP - Function Key Options ....................................................................................174
VALIDATE - Function Key Options ......................................................................175
VOID - Function Key Options ................................................................................175
WASTE - Function Key Options ............................................................................176
%1-%5 Function Key Options.................................................................................177
Mix and Match Discount Programming ................................................................................178
Program 600 – Trip Level Programming.................................................................179
Program 601 – Price Programming .........................................................................179
Program 610 – Mix & Match Descriptor Programming..........................................180
Clerk Programming................................................................................................................181
Program 800 - Secret Code Programming...............................................................181
Program 801 - Drawer Assignment .........................................................................182
Program 810 - Clerk Descriptor Programming .......................................................183
Group Programming ..............................................................................................................184
Miscellaneous Programming .................................................................................................186
Program 1500 - Macro Key Sequence Programming..............................................186
Program 700 – Logo/Endorsement Message Programming ....................................187
Program 701 - Financial Report Descriptor Programming......................................188
Program 710 - Clerk Report Descriptor Programming............................................190
Program 711 - Macro Name Programming .............................................................192
Program 720 – Datatran Message Program .............................................................193
Program 1000 - NLU Code Number Programming ................................................194
Program 1100 - Cash-In-Drawer Limit Programming ............................................195
Program 1200 - Check Change Limit Programming ...............................................196
Program 1300 - Date and Time Programming ........................................................197
Program 1400 - Scale Tare Weight Programming ..................................................198
Program 1600 - Machine Number Programming ....................................................199
Program 1900 – Starting Kitchen Printer Order Number........................................199
Program Scans .......................................................................................................................200
Sample Reports
201
Financial ................................................................................................................................201
Time.......................................................................................................................................205
8 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
PLU........................................................................................................................................ 206
Clerk ...................................................................................................................................... 207
Individual Clerk..................................................................................................................... 208
Groups ................................................................................................................................... 209
Stock ...................................................................................................................................... 210
Open Check ........................................................................................................................... 211
Balancing Formulas ............................................................................................................... 212
Integrated Payment Appendix
213
One Day Example of Credit Authorization ........................................................................... 213
Open Batch.............................................................................................................. 213
Sample Credit Transaction ...................................................................................... 214
Sample Debit Transaction ....................................................................................... 215
Gift Card Operations ............................................................................................... 216
Manual Card Entry (Credit/Gift Only) .................................................................... 218
Merchandise Return ................................................................................................ 219
Void Transaction ..................................................................................................... 220
Local Total Report................................................................................................... 220
Tip (Gratuity) Entry................................................................................................. 220
Close Batch ............................................................................................................. 221
Reset Mode Procedures ......................................................................................................... 222
Datatran Function Table.......................................................................................... 222
Initialize EFT........................................................................................................... 223
Clear Curr Batch...................................................................................................... 223
Chg Batch Number.................................................................................................. 223
Issue Local Total ..................................................................................................... 223
Issue Transaction..................................................................................................... 224
Issue Batch Status.................................................................................................... 224
Dial In Load/Dial Out Load .................................................................................... 225
Pin Pad Initialize ..................................................................................................... 226
DataTran Diagnostics .............................................................................................. 226
Log File Report ....................................................................................................... 227
Required ECR Programs........................................................................................................ 228
Local Transaction Report Key............................................................................................... 228
Glossary
231
Manual Revision Record
239
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 9
10 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction
About the ER-900 Series
The ER-900 Series is offered in four different configurations. There are two flat keyboard
models that work well for restaurants, food service shops, or convenience stores and two
raised-key models for retail shops.
This manual includes instructions for all models. The keyboard and printer configuration
defines the model. All other features are the same, unless otherwise noted.
SAM4s ER-920
 Flat 150-position Keyboard
 Receipt Printer.
SAM4s ER-940
 Flat 150-position Keyboard
 Receipt and Journal Printers.
SAM4s ER-925
 Raised-key Keyboard
 Receipt Printer.
SAM4s ER-945
 Raised-key keyboard
 Receipt and Journal Printers.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 11
Using This Manual
This manual provides you with a means to use your SAM4s cash register to its fullest
potential. It is divided into six sections:

"Getting Started" on page 21, provides quick start steps to help you get up and
running for basic applications.

"Operations" on page 35, guides you through the basic operation sequences.

"Management Functions" on page 87, explains manager controlled functions, along
with reports and balancing information.

"S-Mode Programming" on page 93 provides instructions for secure programming –
usually done by the installing dealer prior to installation.

“P-Mode Programming” on page 115 provides complete programming instructions,
including PLU, function key programs, and system options. This section is
recommended for use by storeowners and managers. Call your SAM4s dealer if you
find you need programming assistance.

“Sample Reports” on page 201 provides a sample of each register report.
The SAM4s ER-900 allows many different user applications. This manual was written with
this in mind. Although we have tried to touch on all available options, your specific
application may differ.
If you have questions concerning the configuration of your ER-900, contact your authorized
SAM4s dealer.
Using Flowcharts
Flowcharts are used to supplement step-by-step instructions throughout this manual. For
example, the following flowchart describes how to register $1.00 into the PLU1 key:
1
0
0
PLU #1
This flowchart means:
1. Press numeric key 1.
2. Press numeric key 0.
3. Press numeric key 0.
4. Press PLU #1.
Follow the flowchart from left to right, pressing the keys in the order they are shown.
Numeric keypad entries are shown as square keys. PLU and function keys are shown as
rectangular keys.
12 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Basic Features and Functions
SAM4s ER-900 series electronic cash registers are designed to fit into many different retail
and restaurant environments. Standard features include:

Easy drop-and-print paper loading.

Cash drawer with 5 bill and 5 coin compartments and media storage.

A two-line 16-character backlit LCD display and a 9-character rotating rear display.

7-position control lock.

24-hour real-time clock with automatic day and date change.

Four tax rates with value added tax (VAT) capability. Each tax rate is programmable
for tax table look-ups and/or straight percentage tax programming. Tax rate 4 may be
programmed to accommodate Canadian goods and services tax (GST).

Memory allocation system supports the following system features. (Note:
maximums are theoretical and may be available when other memory options are
minimized.)
o
Up to approximately 4000 PLUs that can be accessed directly through
individual keyboard PLU keys or indirectly through the PLU look-up key.
o
Operation for up to 99 clerks or cashiers with separate report totals.
o
Up to a maximum of 99 group totals are available to accumulate totals of
individual PLUs that are assigned to each group. Each PLU can be assigned
to up to three different groups.
o
Hard or soft check tracking for up to 200 guest checks, with soft checks
containing up to 100 lines of items.
o
20, up to a maximum of 100 Mix and Match PLU discount tables.
o
Up to 5 PLU modifier keys (i.e. small, medium, and large).

A programmable keyboard allowing customized placement of functions, as they are
needed. (See "Function Key Descriptions" on page 35 for a list of available
functions).

Function keys for posting charges and payments to accounts or guest checks. You
can choose manual previous balance posting or automatic balance tracking.

Food stamp sorting and tendering for stores that accept food stamp payments.

Check, Cash, and up to eight Charge keys.

Management X and Z reports.

Two standard RS-232C (DB9) communication ports for connection to optional POS
peripherals. Two additional RS232C ports (RJ-45) are optional.
The ER-900 series can connect to a scale, kitchen printer, remote printer, scanner,
coin dispenser, pole display, liquor interface, video surveillance system, modem,
Datatran integrated payment appliance, or a PC for polling and/or programming.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 13
Display
The ER-900 comes with a two-line 16-character backlit LCD display.
As items are registers, the item description will display on the first line; price and quantity
information will display on the second line. Additional information and error messages will
display as appropriate, and may be accompanied by an error tone.
Messages and Error Conditions
SEQUENCE ERROR
PLU NO DATA ERR
CLERK ERROR
AMOUNT CNT ERR
LANTRAN ERR
COMM ERROR
TIME ERROR
OVER LIMIT ERR
INACTIVE ERROR
X MODE ONLY
NON ADD ERROR
ADD CHECK ERR
CONDIMENT ERROR
REQ. EATIN FUNC
STOCK ERROR
DRAWER ERROR
REQ. GUEST #
SCALE ERROR
CLERK NO MATCH
COMPULSORY TARE
REQ. DECLARATION
OFF LINE ERROR
REQ. ENDORSEMENT
CONSOL OVER
14 • Introduction
REQ. SUBTOTAL
PROMO ERROR
CHECK OPEN ERR
REQ. PASSWORD
NO VOID PLU
REQ. PORT SETUP
REQ PRESET VALUE
REQ. OPEN VALUE
REQ. AMOUNT
REQ. PAYMENT
INVALID FUNC.
REQ. TABLE #
REQ. PBAL
REQ. CHECK #
ONLY ONE TABLE
REQ. VALID
RECPT PAPER END
RECPT NEAR END
COVER OPEN ERR
CUTTER JAM ERR
J PAPER END
J NEAR END
POWER FAIL ERR
CHARGE POST ERR
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Printer/Printers
ER-920 & ER-925 Models feature a single receipt printer.
ER-940 & ER-945 Models feature separate receipt and journal printers.
Printer Specifications
Paper:
2 ¼” (58mm) Thermal Paper
Paper Loading:
Drop-in Loading
Print Speed:
22 Lines per second
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 15
Control Lock
The control lock has 7 positions, accessed with 5 keys. Each ECR is shipped with two full
sets of keys.
VOID Use to void (correct) items outside of a sale.
OFF
REG
VOID
X
OFF
The register is inoperable.
REG
Use for normal registrations.
X
Use to read register reports.
Z
Use to read register reports and reset totals to zero.
P
Use to program the register.
S
The S position is a hidden position reserved for
dealer access.
Z
P
S
Before performing any operations in Register Mode a clerk must be signed on. See “Direct
Sign-On” or “Coded Sign-On” on page 42 for a description of clerk operations.
Control Keys
The ER-900 includes two sets of keys that may be used to access the following control lock
positions.
Positions Accessible
Key
REG
OFF, REG
VD
VOID, OFF, REG, X
Z
VOID, OFF, REG, X, Z
P
VOID, OFF, REG, X, Z, P
C
ALL POSITIONS
Note: Keys may be removed from the control lock in the OFF or REG positions.
16 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Keyboards
ER-920/ER-940 Flat Keyboard Versions
The ER-920/ER-940 keyboards include 150 key positions with the default legends and key
assignments as shown below. The keyboard legend sheet can be replaced by lifting the
protective rubber cover.
Shaded key locations are fixed and cannot be changed with the exception of the Journal Feed
key which can be reprogrammed on the ER-900 & ER-925.
FEED
JOURNAL
FEED
ERROR
CORR
VOID
CLERK
%1
RA
PO
#/NS
RETUR
N
%2
TAKE
OUT
EAT
IN
DRIVE
THRU
CANCE
L
%3
CHECK
#
SERVIC
E
TABLE
#
PRINT
CHECK
%4
ADD
CHECK
TAX 1
CONV
1
CHARGE
3
96
MACRO
1
CLEAR
PLU
X/TIME
CHARGE
2
87
97
MACRO
2
7
8
9
CHARGE
1
78
88
98
MACRO
3
4
5
6
CHECK
69
79
89
99
MACRO
4
1
2
3
SUBTL
70
80
90
100
MACRO
5
0
00
.
CASH
1
11
21
31
41
51
61
71
81
91
2
12
22
32
42
52
62
72
82
92
3
13
23
33
43
53
63
73
83
93
4
14
24
34
44
54
64
74
84
94
5
15
25
35
45
55
65
75
85
95
6
16
26
36
46
56
66
76
86
7
17
27
37
47
57
67
77
8
18
28
38
48
58
68
9
19
29
39
49
59
10
20
30
40
50
60
ER-925/ER-945 Raised Keyboard Versions
The ER-925/ER-945 keyboards include keyboard PLU locations and functions with the
default legends and key assignments as shown below. The keyboard can be expanded to 63
PLU key locations.
Shaded key locations are fixed and cannot be changed.
1
8
15
2
9
16
3
10
17
4
11
18
5
12
19
6
13
20
7
14
21
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
FEED
JOURNAL
FEED
#/NS
TAX 1
CLERK
RETUR
N
CANCEL
VOID
ERROR
CORR
RA
CLEAR
PLU
X/TIME
%1
PO
7
8
9
CHECK
CHARGE
1
4
5
6
1
2
3
0
00
.
SUBTOTAL
CASH
TEND
Introduction • 17
ER-925/ER-945 Raised Keyboard Version-Expanded
Your authorized dealer can expand the keyboard to 63 PLU key locations as shown below.
Shaded key locations are fixed and cannot be changed.
18 • Introduction
1
8
15
22
29
36
43
50
57
2
9
16
23
30
37
44
51
58
3
10
17
24
31
38
45
52
59
4
11
18
25
32
39
46
53
60
5
12
19
26
33
40
47
54
61
6
13
20
27
34
41
48
55
62
7
14
21
28
35
42
49
56
63
FEED
JOURNAL
FEED
#/NS
TAX 1
CLERK
RETUR
N
CANCE
L
VOID
ERROR
CORR
RA
CLEAR
PLU
X/TIME
%1
PO
7
8
9
CHECK
CHARGE
1
4
5
6
1
2
3
0
00
.
SUBTOTAL
CASH
TEND
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Initial Clear
CAUTION: Do not share this information with unauthorized users. Distribute the
PGM Mode key only to those you may want to perform this function.
The initial clear function allows you to exit any register activity and return to a beginning or
cleared state. Any transaction that is in progress will be exited and totals for that transaction
will not be updated.
Here are some reasons you may want to perform an initial clear:

The register is in an unknown state, and you wish to exit the current program or
transaction without following normal procedures.

You have performed a function that includes a compulsory activity and you wish to
bypass the compulsion.

An initial clear may be necessary as part of servicing, or troubleshooting.
Perform this procedure only as necessary. Contact your SAM4s dealer first if you have
questions about operating or programming your SAM4s ER-900.
To Perform an Initial Clear:
1. Turn the power switch located on the right side of the register to the OFF position.
2. Turn the control lock to the PGM position.
3. For All Models (ER-920/ER-940/ER-925/ER-945):
Press and hold the key position where the SUBTL key is located on the default
keyboard layout.
4. While continuing to hold the appropriate key, turn the power switch to the ON
position.
5. The message "INITIAL CLEAR OK!” prints when the initial clear is complete.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Introduction • 19
20 • Introduction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started
Quick Start Steps
Using Quick Start Instructions provided here you can configure your register for use in your
retail store. Basic setup instructions include: programming prices, descriptors, and loading a
tax percentage. Your ER-900 series ECR is now fully functional for many basic-use
applications.
Detailed programming steps are found in the full Program section of this manual. A qualified
dealer will survey your needs and deliver a more sophisticated program. Complex taxes can
be programmed, security options set as needed. Coupons, receipt messages/logos and other
commonly used features can be deployed. Dealers will normally charge a
program/installation fee for this service.
Steps In this chapter:
1. Unpacking
2. Installing the Paper
3. Clearing All Memory
4. Setting a Straight Percentage Tax for Tax Rate 1
5. Programming Tax Status for Keyboard PLUs
6. Programming a Descriptor for Keyboard PLUs
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 21
Unpacking
1. Unpack and unwrap the cash register.
2. Locate in the packing the following items:

1 roll of paper

1 rewind spindle (ER-940/ER-945 only)

2 sets of control keys
3. Remove the cardboard protectors from the cash drawer.
4. Plug the register into a grounded outlet (three-prong), turn the power switch on, insert a
control key and turn the key to the REG control lock position.
Installing the Paper
1. Remove the printer cover.
2. Push the blue cap lever and then lift up to open the paper cover.
22 • Getting Started
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
3. Ensure that the paper is being fed from the bottom of the roll and then close the paper
cover slowly until it locks firmly.
4. Pass the leading edge of the paper through the tear-bar slot. Tear off the excess paper.
Replace the printer cover.
Models with Two Printer Stations
The ER-940 and ER-945 models are equipped with separate printers for receipt and journal.
Paper loading for these models is shown below:
1. Remove the printer cover.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 23
2. Push the blue cap lever and then lift up to open the paper cover.
3. Ensure that the paper is being fed from the bottom of the roll and then close the paper
cover slowly until it locks firmly
4. Pass the leading edge of the paper through the tear-bar slot. Tear off the excess paper.
24 • Getting Started
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
5. Push the blue cap lever and then lift up to open the journal paper cover.
6. Ensure that the paper is being fed from the bottom of the roll and then close the paper
cover slowly until it locks firmly.
7. If you wish to use the printer to print a sales journal, insert the paper into the paper takeup spool. Wind the paper two or three turns around the spool shaft and install the spool in
the mount and insure that the paper is being fed from the bottom of the roll.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 25
Clearing Memory
Before you use your ER-900 for the first time, you must perform a memory all clear to insure
that all totals and counters are cleared and that the default program is installed.
CAUTION: The procedures described in this area are security sensitive. Clearing the
ER-900 memory after the register is put into service will erase all programming as well
as totals and counters. Do not share this information with unauthorized users and
distribute the special SERVICE-Mode key only to those you may want to perform these
functions.
ER-920/ER-940 Memory All Clear
1. Turn the power switch located on the right side of the register to the OFF position.
2. Turn the control lock to the S position.
3. Press and hold the key position where the CHECK key is located on the default
keyboard layout:
ER-920 and ER-940
Press and hold the
CHECK key position
during power-up in S
mode.
4. Continue to hold the CHECK key while turning the power switch to the ON
position. The message “RAM ALL CLEAR" displays.
5. Press the upper left key of the keyboard, then the lower left key, then the upper right
key, and finally press the lower right key.
1
3
ER-920
ER-940
2
4
6. After a short delay, the printer will print the message: "Please Wait…" displays.
Memory is cleared, the default program is installed and the RAM CLEAR receipt is
printed. The display now reads: “PRINTER 2STATION; Y=CASH N=CLEAR”.
7. If you have an ER-920 (one printer station), press CLEAR.
If you have an ER-940 (two printer stations), press CASH.
8. The display now reads: “AUTO CUT ?; Y=CASH N=CLEAR”.
Press CLEAR.
9. The display now reads: “SERVICE MODE; CLOSED”. The RAM Clear procedure
is complete.
26 • Getting Started
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
ER-925/ER-945 Memory All Clear
1. Turn the power switch located on the right side of the register to the OFF position.
2. Turn the control lock to the S position.
3. Press and hold the key position where the CHECK key is located on the default
keyboard layout:
ER-925 and ER-945
Press and hold the
SUBTOTAL key position
during power-up in S mode.
4. Continue to hold the SUBTOTAL key while turning the power switch to the ON
position. The message “RAM ALL CLEAR" displays.
5. Press the upper left key of the keyboard, then the lower left key, then the upper right
key, and finally press the lower right key.
1
3
ER-925/ER-945
Default
Configuration
(21 PLU Keys)
2
1
4
3
ER-925/ER-945
Expanded
(63 PLU keys)
2
4
Note: In the default configuration, there are 21 double-width PLU keys. Under each
key, the left-most key is inactive and the right-most key is active. The four-key sequence
shown with the default configuration will set the keyboard in the default 21-PLU key
configuration. When the keyboard is expanded, the four-key sequence shown will set
the keyboard in the expanded configuration.
If you wish to build a custom configuration, you will want to perform a memory clear
for the expanded configuration, and then assign each key position individually.
6. After a short delay, the printer will print the message: "Please Wait…" displays.
Memory is cleared, the default program is installed and the RAM CLEAR receipt is
printed. The display now reads: “PRINTER 2STATION; Y=CASH N=CLEAR”.
7. If you have an ER-925 (one printer station), press CLEAR.
If you have an ER-945 (two printer stations), press CASH.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 27
8. The display now reads: “AUTO CUT ?; Y=CASH N=CLEAR”.
Press CLEAR.
9. The display now reads: “SERVICE MODE; CLOSED”. The RAM Clear procedure
is complete.
RAM Clear Receipt Example
DATE 07/01/2011 FRI TIME 08:37
================================
RAM ALL CLEAR OK !
================================
RAM (4M) OK
EPROM INFO.
VERSION : USA 01.002
CHECKSUM : OBEA
BOOT/APP : 4C02/BFE8
JUNE. 29
2011
CLERK 0
28 • Getting Started
000001
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Straight Percentage Tax Rate Programming
When tax requirements may be met using a straight percentage rate, use the following method
to program a tax as a straight percentage.
Programming Straight Percentage Tax Rates and Status
1. Turn the control lock to the PGM position.
2. If the tax is a percentage rate, enter the tax rate with a decimal. (0.000-99.999). It is
not necessary to enter preceding zeros, but you must enter the decimal. For example,
for 6%, enter 06.000 or 6.000.
3. Enter 00. (Entries here set tax options for value added tax and or Canadian GST. See
“Straight Percentage Tax Rate Programming” on page 117 for details.)
4. Press the appropriate Tax Shift key for the tax you are programming.
5. Press the CASH key to end programming.
Tax Rate Programming Flowchart
.
0
0
TAXSHIFT
1
CASH
Tax Rate
You must enter decimal
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 29
Programming Tax & Preset Status for Keyboard PLUs
Tax status and preset status for PLUs is set as part of the PLU Status Program, where many
other PLU options are set as well. For many basic users, tax and preset status are the only
necessary settings, so a short cut program sequence is shown here. If you need to review
other PLU status options, go to “Program 100 - PLU Status Programming” on page 121 for
detailed instructions.
1. Turn the control lock to the P position.
2. To begin the program, enter 1 0 0, press the SUBTL key.
3. Press a PLU key on the keyboard.
4. For an open-entry PLU taxable by tax rate 1, enter the nine digits as shown and press the
X/TIME key:
5
0
0
0
0
0
0
0
0
X/TIME
0
0
X/TIME
0
0
X/TIME
For a preset PLU taxable by tax rate 1, enter:
4
0
0
0
0
0
0
For an open-entry, non-taxable PLU, enter:
1
0
0
0
0
0
0
To return the PLU to the default, non-taxable, preset, status, enter:
0
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the
program.
CASH
30 • Getting Started
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Programming a Price for a Preset Keyboard PLU
If a PLU is open, set the HALO (high amount lock out) here. If a PLU is preset set the preset
price here.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 2 0 0, press the SUBTL key.
2
0
0
SUBTL
3. Press a PLU key on the keyboard.
4. If the PLU is open, enter a HALO of up to 7 digits. If the PLU is preset, enter a preset
price. (Note: Do not enter the decimal. The maximum preset price you can enter is
$50,000.00.) Press the X/TIME key.
X/TIME
Price/HALO
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the
program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 31
Programming a Descriptor for Keyboard PLUs
The default method of programming a descriptor will differ depending upon the specific
ER-900 Series model you are programming.
ER-920 & ER-940 models feature a flat keyboard. The default descriptor program method is
by the Alpha Keyboard Overlay.
ER-925 & ER-945 models feature a raised-key keyboard. The default descriptor program
method is by descriptor codes. Note that if you have purchased the expanded keyboard
version of one of theses models, descriptor entry by overlay method is optional. Consult with
your dealer to determine the correct method of descriptor entry for your model.
Descriptor Programming by Overlay Method for Flat Keyboard Models
Locate the Alpha Keyboard overlay included in your register’s accessory package. Install the
overlay under the protective rubber overlay. The overlay will look like the example below:
1
11
21
31
41
51
61
71
81
91
2
12
22
32
42
52
62
72
82
92
FEED
JOURNAL
FEED
'
"
<
>
-
+
=
:
?
!
@
#
$
%
^
&
*
(
)
q
w
e
r
t
y
u
i
o
p
a
s
d
f
g
h
j
k
l
;
CLEAR
PLU
X/TIME
z
x
c
v
b
n
m
,
.
/
7
8
9
CAP
DOUBLE
SPACE
SPACE
SPACE
SPACE
SPACE
CAP
DOUBLE
BACK
4
5
6
9
19
29
39
49
59
69
79
89
99
1
2
3
SUBTL
10
20
30
40
50
60
70
80
90
100
0
00
.
CASH
Note: You can program descriptors up to 18 characters, however only the first 16 will
appear on the display.
1. Turn the control lock to the PGM position
2. To begin the program, enter 3 0 0, press the SUBTL key.
3
0
0
SBTL
3. Press a PLU key on the keyboard you wish to program.
4. Type up to 18 descriptors on the overlay and press the X/TIME key.
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the
program.
CASH
32 • Getting Started
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Descriptor Programming by Overlay Method for Raised Key Models
Descriptor programming by overlay is available on raised-key models if you have installed
the keyboard expansion kit.
FEED
JOURNAL
FEED
CAP
CLEAR
PLU
X/TIME
/
DOUBL
E
7
8
8
;
<
BACK
4
5
5
*
:
>
1
2
2
(
'
?
0
00
.
A
H
O
V
#
)
"
SPACE
B
I
P
W
$
-
,
SPACE
C
J
Q
X
%
+
.
D
K
R
Y
^
=
E
L
S
Z
&
F
M
T
!
G
N
U
@
SUBTOTAL
CASH
TEND
1. Turn the control lock to the PGM position
2. To begin the program, enter 3 0 0, press the SUBTL key.
3
0
0
SBTL
3. Press a PLU key on the keyboard you wish to program
4. Type up to 18 descriptors on the overlay and press the X/TIME key.
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the
program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Getting Started • 33
Descriptor Programming by Code Method for Raised Key Models
1. Turn the control lock to the PGM position
2. To begin the program, enter 3 0 0, press the SUBTL key.
3
0
0
SBTL
3. Press a PLU key on the keyboard you wish to program
4. Enter codes from the Descriptor Code Chart below. Enter up to 18 descriptors on the
overlay and press the X/TIME key.
5. To program additional PLUs, repeat from step 3, or press the CASH key to finalize the
program.
CASH
Descriptor Code Chart
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
CHAR
CODE
34 • Getting Started
Ç
001
è
011
ö
021
€
031
)
041
3
051
=
061
G
071
Q
081
ü
002
ï
012
ò
022
SPACE
032
*
042
4
052
>
062
H
072
R
082
091
e
101
o
111
y
121
092
f
102
p
112
z
122
é
003
î
013
û
023
!
033
+
043
5
053
?
063
I
073
S
083
â
004
ì
014
ù
024
"
034
,
044
6
054
@
064
J
074
T
084
ä
005
Ä
015
ÿ
025
#
035
045
7
055
A
065
K
075
U
085
à
006
Å
016
ö
026
$
036
.
046
8
056
B
066
L
076
V
086
093
094
095
g
h
i
103
104
105
q
r
s
113
114
115
BACK SPACE
123
096
j
106
t
116
å
007
É
017
Ü
027
%
037
/
047
9
057
C
067
M
077
W
087
a
097
k
107
u
117
ç
008
æ
018
¢
028
&
038
0
048
:
058
D
068
N
078
X
088
b
098
l
108
v
118
Double
999
ê
009
Ǽ
019
£
029
'
039
1
049
;
059
E
069
O
079
Y
089
c
099
m
109
w
119
ë
010
ô
020
¥
030
(
040
2
050
<
060
F
070
P
080
Z
090
d
100
n
110
x
120
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations
Function Key Descriptions
Keys are listed in alphabetical order. Many of the keys described below are not included on
the default keyboard. See “Function Key Assignment Programming” on page 99 to add or
change programmable keys.
Keyboard Legend
Description
#/NS
Use as a non-add key to print a numeric entry (up to 9-digits) on
the receipt and journal. This entry will not add to any sales
totals. The #/NS key is also used to open the cash drawer
without making a sale.
X/TIME
Use to multiply a quantity of items or calculate split pricing on
PLU entries.
00, 0-9, Decimal
Use to make numeric entries in REG, X, Z, VOID, or PGM
positions. The decimal key is used for decimal or scale
multiplication, when setting or entering fractional percentage
discounts, or when programming fractional tax rates. Do not use
the decimal key when making amount entries into PLUs.
ADD CHECK
Use to combine individual trays (such as in a cafeteria situation).
Each tray subtotal can advance the consecutive number,
depending on programming.
CANCEL
Cancels a transaction without updating PLU, or function key
totals. The Cancel function may only be used prior to tendering.
Once tendering begins, the Cancel function may no longer be
used. The CANCEL key corrects the appropriate totals and
counters and the Financial report records total of transactions
canceled.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 35
Keyboard Legend
Description
CASH
Use to finalize cash sales. Calculates the sale total including tax
and opens the cash drawer. Change computation is allowed by
entering an amount before pressing the CASH key. The cash
drawer will open only if the amount tendered is equal to or
greater than the total amount of the sale. Post tendering is also
available should a second change calculation be necessary. Reenter the tendered amount and press the CASH key to show the
new change computation.
Press the CASH key a second time to issue a buffered receipt
when the receipt on/off function is OFF.
CHECK
Use to finalize check sales. Calculates the sale total including
tax, finalizes the sale, and opens the cash drawer. Change
computation is allowed by entering an amount before pressing
the CHECK key. The cash drawer will open only if the amount
tendered is equal to or greater than the total amount of the sale.
Change issued will be subtracted from the cash-in-drawer total.
CHECK CASHING
Use to exchange a check for cash. Cash-in-drawer and check-indrawer totals are adjusted.
CHECK ENDORSEMENT
Use to print a check endorsement message on an optional slip
printer after a check has been tendered. See “Programming the
Receipt/Check Endorsement Message” on page 187 to program
an endorsement message.
CHARGE (1-8)
Use to finalize charge sales. Calculates the sale total including
tax, finalizes the sale, and opens the cash drawer. Change
computation is allowed by entering an amount before pressing
the CHARGE key. The cash drawer will open only if the
amount tendered is equal to or greater than the total amount of
the sale. Change issued will be subtracted from the cash-indrawer total.
CHECK #
The CHECK # key is used to begin a new, or access an existing
balance (hard check) or itemized bill (soft check).
Check track numbers that are entered manually may be set at a
fixed length of one to nine digits. Check track numbers assigned
automatically will begin with #1.
Existing checks are accessed by entering the check track number
and pressing the CHECK # key.
CLEAR
36 • Operations
Use to clear entries made into the 10 key numeric pad or
X/TIME key before they are printed. Also used to clear error
conditions.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Keyboard Legend
Description
CLERK
The register will not operate in register mode unless a clerk has
been signed on. Direct or secret code sign on procedures
accomplishes clerk sign-on.
All entries made on the register will report to one of the 10 clerk
totals. When a clerk is signed on, all entries following will add
to that clerk’s total until another clerk is signed on.
To sign a clerk off, enter 0 (zero) and then press the CLERK
key. The “CLOSED” message displays. The register cannot be
operated until another clerk is signed on. The current clerk must
first be signed off before another clerk may be signed on.
CONV (1-4)
The currency conversion function, allowed after subtotal,
converts and displays the new subtotal at a preprogrammed
exchange rate. Tendering is allowed after using the currency
conversion function. Change is calculated and issued in home
currency. The amount of foreign currency tendered is stored in a
separate total on the Financial report, but not added to the drawer
total.
EAT-IN
TAKE OUT
DRIVE THRU
Eat-In, Take Out and Drive Thru are subtotal functions. In areas
that have different tax rules for eat-in and take out sales, the
EAT-IN, TAKE OUT and DRIVE THRU keys can be
programmed to automatically charge or exempt taxes.
Sales may not be split between Eat-In, Take Out and Drive Thru.
The EAT-IN, TAKE OUT and DRIVE THRU keys maintain
separate totals on the Financial report.
ERROR CORR
Use to correct the last entry. The ERROR CORR key corrects
the appropriate totals and counters.
F/S SHIFT
When pressed before a PLU entry, the F/S SHIFT key reverses
the preprogrammed food stamp status of the PLU. For example,
an item not food stamp eligible can be made food stamp eligible.
F/S SUB
Displays the amount of the sale that is food stamp eligible.
F/S TEND
Use to tender food stamps for eligible sales.
FINALIZE
Pressing before closing a check will close the account and the
account number will no longer be reported on the open check
report. The system option for charge posting must be set to “Y”
in order to use this function.
GUEST #
Use to enter the count of guests served.
JOURNAL FEED
Advances the journal paper one line, or continuously until the
key is released.
MACRO (1-10)
Macro keys may be programmed to record, and then later
perform, up to 50 keystrokes. For example, a macro key could
be set to tender (preset tender) a common currency, such as $5
into the cash key.
MDSE RETURN
Used to return or refund merchandise. Returning an item will
also return any tax that may have been applied.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 37
Keyboard Legend
Description
MODIFIER (1-5)
A modifier key alters the next PLU registered, either by changing
the code number of the PLU so that a different item is registered,
or by adding the modifier descriptor (and not changing the code
of the subsequent PLU.)
P/BAL
Use to enter the amount of an outstanding balance.
PAID OUT (1-3)
Use to record money taken from the register to pay invoices, etc.
The paid out amount subtracts from the cash-in-drawer total.
Paid outs are allowed outside of a sale only.
%1-%5
Up to five % keys may be placed on the keyboard. Each % key
is set with a specific function, such as item discount or surcharge,
or sale discount or surcharge. The percent rate may be entered or
preprogrammed, or the percent keys can be programmed with a
negative open or preset price, thus acting as coupon keys.
PLU
The PLU key is used to register price lookups by number entry.
PLUs can be programmed open or preset, and positive or
negative.
PAYMENT
Press to make a payment, partial payment, or pre-payment while
posting to a check (account). If the payment amount exceeds the
check balance, a credit balance will be maintained. The system
option for charge posting must be set to “Y” in order to use this
function.
PAY TENDER
Functions like the Payment key, except if the payment amount
exceeds the check balance, the overpayment will be issued as
change and the account balance will be zeroed. The system
option for charge posting must be set to “Y” in order to use this
function.
PRINT CHECK
Use to print a guest check. The check can be printed on an
optional (RS-232C) printer, or can be printed on the receipt
printer. The PRINT CHECK key can be set to automatically
service the check.
PROMO
The PROMO key allows you to account for promotional items,
as in "buy two, get one free". Pressing this key will remove an
item's cost from the sale, but will include the sale of the item in
the item's sales counter.
RECT FEED
Advances the receipt paper one line, or continuously until the
key is released.
RCPT ON/OFF
When 'OFF' no receipt will print during a sale. (If the receipt is
off, a buffered receipt is available by pressing the CASH key a
second time.)
RECD ACCT (1-3)
The RA (received on account) key is used to record media loaned
to the cash drawer, or payments received outside of a sale. The
cash drawer will open. The amount received adds to the cash-indrawer total.
38 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Keyboard Legend
Description
SCALE
Use to make weight entries. When a scale is attached, press the
scale key to show the weight in the display, then press (or enter)
a PLU to multiply the weight times the price. When a scale is
not attached, you can enter the weight (using the decimal key for
fractions). PLUs may be programmed to require an entry
through the scale key.
SERVICE
Use to store Previous Balance or Check/Table tracking
transactions.
SUBTL
Displays subtotal of sale including tax. Must be pressed prior to
a sale discount or sale surcharge.
TABLE #
Tracks the current balance for a guest check or table.
TARE
Tares are container weights. If you are using the scale function,
you can preset up to 5 different tare weights. The tare can be
subtracted automatically when a specific PLU is registered, or
manually inputting the tare number and pressing the TARE key
can subtract the tare. Tare #5 can be programmed for entering
tare weights manually.
TAX EXEMPT
Press the TAX EXEMPT key to exempt tax 1, tax 2, tax 3,
and/or tax 4 from the entire sale.
TAX (1-4) SHIFT
When pressed before a PLU entry, the tax shift keys reverse the
tax status of the PLU, i.e., a PLU with non-tax status would
become taxable or a PLU with tax status would become nontaxable.
TIP
The TIP key allows a gratuity to be added to a guest check
before payment. The tip amount is deducted from the Cash-inDrawer amount for the Clerk/Cashier closing the guest check.
The TIP key may be programmed as either a percentage or
amount. If programmed as a percentage, tax programming
defines whether the percentage is calculated on the net amount,
or the amount after taxes.
VOID
Use to correct an item entered earlier within a sale. The VOID
key corrects the appropriate totals and counters. To correct the
last item, use the ERROR CORR key. For void operations
outside of a sale (Transaction Void), use the VOID position on
the control lock. The Financial report records totals for each type
of void separately.
VALIDATION
If you are using an optional slip printer, you can press the
VALIDATION key to print a three-line validation on a separate
form or piece of paper. Any item registration, discount or
payment may be validated
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 39
Keyboard Legend
Description
WASTE
Allows control of inventory by accounting for items that must be
removed from stock due to spoilage, breakage or mistakes. Press
the WASTE key before entering wasted items, and then press the
WASTE key again to finalize. The WASTE key may be under
manager control, requiring the control lock to be in the X
position. The WASTE key is not allowed within a sale.
40 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Clerk Sign-On/Sign-Off
See "System Option Programming” to review your clerk options: (System option #2 allows
you to select direct or code entry sign on, option #3 allows you to select stay-down or pop-up
operation, and option #26 allows you select clerk interrupt operations.)
Depending on how your register has been programmed, sign-on will take place only at the
beginning of a shift (stay-down), or may have to be repeated for each transaction (pop-up).
Normally, if your register has been programmed for stay-down clerks, the clerk currently
signed on must be signed off before another clerk may be signed on. If you have selected the
clerk interrupt option, a new clerk can be signed on in the middle of a transaction. In this
circumstance, the initial transaction is suspended. When the interrupt transaction is
completed, the suspended transaction can be continued.
Check with your store manager to see which options have been selected for your register.
Before any transaction may take place, a clerk must be signed on. Clerk sign-on is
accomplished in one of two ways:
Direct Sign-On
If the direct sign-on method is selected, enter
the clerk number and press the clerk key.
CLERK
Clerk # (1-10)
To sign the clerk off, enter 0 (Zero) and press
the clerk key.
0
DATE 06/14/2011 SUN
TIME 08:37
================================
CLERK LOG IN
================================
CLERK 1
01
CLERK LOG IN TIME
09:06
CLERK 1
000001 00001
CLERK
DATE 06/14/2011 SUN
TIME 08:37
================================
CLERK LOG OUT
================================
CLERK 1
01
CLERK LOG OUT
09:06
CLERK 1
000001 00001
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 41
Coded Sign-On
If the code entry sign-on method is selected, press the clerk key, enter the clerk code, and
then press the clerk key again.
CLERK
CLERK
Clerk Code (up to 6 digits)
To sign the clerk off, enter 0 (Zero) and press the clerk key.
0
CLERK
Receipt On and Off
The RECEIPT ON/OFF function key may or may not be located on your keyboard. (The
RECEIPT ON/OFF key is not located on the default keyboard.)
If the RECEIPT ON/OFF Key is Not Located on the Keyboard
1. Turn the control lock to the X position.
2. To turn the receipt off, enter 9 9, press the SUBTL key. Enter 1, press CASH.
9
9
SUBTL
1
CASH
3. To turn the receipt on, enter 9 9, press the SUBTL key. Enter 0, press CASH.
9
9
SUBTL
0
CASH
If the RECEIPT ON/OFF Key is Located on the Keyboard
1. Press the RECEIPT ON/OFF key once to turn the receipt off.
2. Press the RECEIPT ON/OFF key again to turn the receipt on.
42 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
PLU Registrations
All sales registrations on ER-900 are made into open or preset PLUs.

In place of traditional department keys, keyboard PLU keys are located directly on the
keyboard. Keyboard PLU keys can be programmed to access a specific PLU. In the
default configuration Keyboard PLU key #1 will access PLU #1. See “Program 1000 NLU Code Number Programming” on page 194 if you wish to change the PLU assigned
to a Keyboard PLU key. For example, you could have keyboard PLU key #1 access PLU
#2345.

When more items or categories are needed than the number of PLUs available on the
keyboard, registrations can be into PLUs by entering the PLU code number and pressing
the PLU key on the keyboard, or if an optional scanner is used, items can be registered
by scanning the item.
This system simplifies reporting by listing all items (regardless of how they are entered) on
the PLU report, while reporting for groups of items or categories is available from the Group
report.
Keyboard PLU Entries
As you make PLU registrations, you can follow your entries by viewing the display.
In the following examples:

PLU1 is programmed for open entries, and is taxable by Tax 1.

PLU2 is programmed for open entries, and is taxable by Tax 2.

PLU3 is programmed with a preset price of $3.00, and is taxable by Tax 1 and Tax
2.

Tax 1 is programmed at 5%; Tax 2 is programmed at 10%.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 43
DATE 06/14/2011 SUN
1
0
0
PLU 1
CASH
PLU1 T1
TAX1
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
PLU 3
1
0
0
PLU 1
PLU 1
CASH
PLU3 T12
PLU1 T1
PLU1 T1
TAX1
TAX2
TOTAL
CASH
CLERK 1
5
0
X/TIME
0
PLU 2
CASH
44 • Operations
2X
PLU2 T2
TAX2
TOTAL
CASH
CLERK 1
$1.00
$0.05
$1.05
$1.05
00001
TIME 03:15
000001
DATE 06/14/2011 SUN
2
TIME 08:37
$3.00
$1.00
$1.00
$0.25
$0.30
$5.55
$5.55
00001
Open Keyboard
PLU Entry
Single Preset
PLU
Single Open PLU
Repeat PLU Item
TIME 03:15
@5.00
$10.00
$1.00
$11.00
$11.00
000001 00001
Multiple Quantity
of a PLU Entry
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Note: PLU program setting
must be made to allow this
override.
Turn Key Lock to the X position if
set for manager control.
2
5
0
0
PLU 1
3
5
0
PLU 3
DATE 06/14/2011 SUN
PLU1 T1
PLU3 T12
TAX1
TAX2
TOTAL
CASH
CLERK 1
TIME 03:15
$25.00
$3.50
$1.43
$0.35
$30.28
$30.28
000001 00001
HALO Override
on PLU Entry
Preset Override
of a Keyboard
PLU
CASH
DATE 06/14/2011 SUN
1
0
2
X/TIME
3
X/TIME
0
PLU 1
CASH
[email protected]
PLU1 T1
TAX1
TOTAL
CASH
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
TIME 03:15
@1.00
000001
$0.67
$0.03
$0.70
$0.70
00001
Split Pricing PLU
Entry
Operations • 45
Numeric PLU Entries
In the following examples:

PLU510 is programmed open, and is taxable by Tax 1.

PLU520 is programmed open, and is taxable by Tax 2.

PLU530 is programmed with a preset price of $1.50, and is taxable by Tax 1
and Tax 2.

PLU540 is programmed with a preset price of $2.50, and is non-taxable.
DATE 06/14/2011 SUN
5
4
0
PLU
CASH
#540
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
5
1
0
PLU
1
0
0
PLU
CASH
#510 T1
TAX1
TOTAL
CASH
CLERK 1
4
0
PLU
PLU
CASH
46 • Operations
PLU540
PLU540
TOTAL
CASH
CLERK 1
$2.50
$2.50
$2.50
00001
Preset PLU Entry
TIME 03:15
000001
DATE 06/14/2011 SUN
5
TIME 03:15
$1.00
$0.05
$1.05
$1.05
00001
Single Open PLU
Entry
TIME 03:15
000001
$2.50
$2.50
$5.00
$5.00
00001
Single Preset
PLU Entry
Repeat Entry
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
DATE 06/14/2011 SUN
2
X/TIME
5
1
0
PLU
1
0
0
PLU
CASH
Note: PLU program setting must
be made to allow this override.
Turn Key Lock to the X position if set
for manager control.
2
5
1
0
PLU
5
0
0
PLU
2X
#510 T1
TAX1
TOTAL
CASH
CLERK 1
@1.00
000001
DATE 06/14/2011 SUN
PLU510 T1
TAX1
TOTAL
CASH
CLERK 1
TIME 03:15
00001
$2.00
$0.10
$2.10
$2.10
00001
Multiple Quantity
of a Open PLU
Entry
TIME 03:15
$25.00
$1.25
$26.25
$26.25
00000
HALO Override
on PLU Entry
CASH
2
X/TIME
3
X/TIME
5
1
0
PLU
1
0
0
PLU
DATE 06/14/2011 SUN
[email protected]
PLU510 T1
TAX1
TOTAL
CLERK 1
TIME 03:15
@1.00
00001
$0.67
$0.03
$0.70
00000
Split Pricing PLU
Entry
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 47
Modifier Entries
Pressing a modifier key alters the next PLU registered, either by changing the code number of
the PLU so that a different item is registered, or by just adding the modifier descriptor and
registering the same PLU. See "Modifier 1-5" in the "Program Mode Programming" chapter
in order to determine how the modifier key will affect the PLU entry.
Modifiers can be:

stay down so that registrations will be modified by the same modifier until
another modifier is selected,

pop-up after each item to register, for example large, medium or small soft
drink,

pop-up after each transaction to register, for example, toppings of various
pizza sizes.
See "System Options" in the "Program Mode Programming" chapter to select stay down/popup status.
Pop-Up Modifier Key Affecting PLU Code
1. Press a preset PLU key. For example,
press PLU 1 with a price of $1.00.
PLU 1
2. Press the MOD 1 key.
MOD 1
3. Press the same PLU key. In this example
the modifier 1 will add the digit 1 to the
third PLU # position, resulting in the
registration of PLU #101.
DATE 06/14/2011 SUN
PLU1
#101
PLU2
TOTAL
CASH
CLERK 1
TIME 03:15
000001
$1.00
$2.00
$1.50
$4.50
$4.50
00001
PLU 1
4. Press another PLU key. In this example
press PLU 2 with a price of $1.50.
48 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Percentage Key (%) Registrations
There is one percentage key on the default ER-925/945 keyboard; there are four percentage
keys on the default ER-920/940 keyboard. Through "Function Key Assignment
Programming" (see page 99) up to five percentage keys may be placed on the keyboard.
Each key is individually programmable to add or subtract, from an individual item or from a
sale total, amounts (coupons) or percentages. You can also program the percentage key
taxable or non-taxable, so that sales taxes are calculated on the net, or gross amount of the
item or sale.
The operation examples in this section show the percentage key in a variety of
configurations. See "%1-%5 Function Key Options” on page 177 to assign a specific
function to each percentage key.
1
0
0
PLU 1
%1
CASH
DATE 06/14/2011 SUN TIME 03:15
PLU1 T1
$1.00
%1
10.000%
AMOUNT T1
$0.10
TAX1
$0.06
TOTAL
$1.16
CASH
$1.16
CLERK 1
000001 00001
DATE 06/14/2011 SUN
1
0
0
PLU 1
SUBTL
%1
CASH
PLU1 T1
%1
AMOUNT T1
TAX1
TOTAL
CASH
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Preset 10%
Surcharge on an
Item
TIME 03:15
$1.00
-10.000%
-0.10
$0.05
$0.95
$0.95
000001 00001
Preset 10%
Discount on a
Sale
Operations • 49
DATE 06/14/2011 SUN
1
0
0
0
PLU #1
1
0
0
0
PLU #4
SUBTL
%1
CASH
PLU1 T1
PLU4
%1
AMOUNT T1
TAX1
TOTAL
CASH
CLERK 1
$10.00
$10.00
10.00%
$2.00
$0.55
$22.55
$22.55
000001 00001
DATE 06/14/2011 SUN
1
0
0
PLU #1
2
5
%1
PLU #1
CASH
PLU1 T1
PLU1 CT1
TAX1
TOTAL
CASH
CLERK 1
0
1
0
PLU #1
2
X/TIME
0
%1
PLU #1
PLU1 T1
2X
PLU1 CT1
TAX1
TOTAL
CASH
CLERK 1
Preset 10%
Surcharge on a
Sale
TIME 03:15
000001
DATE 06/14/2011 SUN
2
TIME 03:15
$1.00
-0.25
$0.04
$0.79
$0.79
00001
Store Coupon
Entry
(Open Amount
Discount on an
Item)
TIME 03:15
$2.00
@0.10
000001
-0.20
$0.09
$1.89
$1.89
00001
Multiple Store
Coupon Entry
(Open Amount
Discount on an
Item)
CASH
50 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
DATE 06/14/2011 SUN
1
0
0
%2
PLU #1
CASH
PLU1 T1
PLU1 CT1
TAX1
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
1
0
0
5
%1
CASH
PLU1 T1
%1 T1
TAX1
TOTAL
CASH
CLERK 1
0
0
$1.00
-0.25
$0.04
$0.79
$0.79
00001
Vendor Coupon
Entry
(Open Amount
Discount on a
Sale)
TIME 03:15
PLU #1
SUBTL
1
Preset Store
Coupon
(Preset Amount
Discount on an
Item)
TIME 03:15
000001
DATE 06/14/2011 SUN
1
$1.00
-0.50
$0.03
$0.53
$0.53
00001
PLU #1
SUBTL
2
TIME 03:15
PLU #1
2
X/TIME
0
%1
PLU1 T1
2X
%1 T1
TAX1
TOTAL
CASH
CLERK 1
$1.00
@0.10
000001
-0.20
$0.04
$0.84
$0.84
00001
Multiple Vendor
Coupon Entry
(Open Amount
Discount on a
Sale)
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 51
DATE 06/14/2011 SUN
1
0
0
TIME 03:15
PLU #1
SUBTL
%2
CASH
PLU1 T1
%1 T1
TAX1
TOTAL
CASH
CLERK 1
000001
$1.00
-0.50
$0.03
$0.53
$0.53
00001
Preset Vendor
Coupon Entry
(Preset Amount
Discount on a
Sale)
Void and Correction Operations
Error Correct
The error correct function voids the last item entered, provided no other key has been
pressed.
1
0
0
PLU #1
1
0
0
PLU #4
ERROR
CORR
PLU #3
ERROR
CORR
CASH
52 • Operations
DATE 06/14/2011 SUN
TIME 03:15
PLU1 T1
$1.00
PLU4
$2.00
ERRCORR------------------------PLU4
-2.00
PLU3 T12
$3.00
ERRCORR------------------------PLU3 T12
-3.00
TAX1
$0.05
TOTAL
$1.05
CASH
$1.05
CLERK 1
000001 00001
Error Correction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Previous Item Void
The void function allows the correction of any item previously entered in the current
transaction.
5
0
PLU #2
DATE 06/14/2011 SUN
1
0
0
PLU #1
2
0
0
PLU #4
PLU2 T2
$0.50
PLU1 T1
$1.00
PLU4
$2.00
VOID---------------------------PLU1 T1
-1.00
VOID---------------------------PLU2 T2
-0.50
TOTAL
$2.00
CASH
$2.00
CLERK 1
000001 00001
VOID
1
0
0
PLU #1
VOID
5
0
PLU #2
TIME 03:15
Previous Item
Void
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 53
Merchandise Return
Merchandise returns may be registered as part of a separate transaction, or as part of a
transaction where other merchandise is sold. Press the RETURN key before entering the
related PLU. Tax is credited if the item being returned is taxable.
RETURN
5
0
0
PLU #1
RETURN
2
0
3
X/TIME
0
PLU #4
CASH
RETURN
1
0
0
PLU #4
%1
CASH
54 • Operations
DATE 06/14/2011 SUN
TIME 03:15
RETURN**************************
PLU1 T1
-5.00
RETURN**************************
3X
@2.00
PLU4
-6.00
TAX1
-0.25
TOTAL
-11.25
CASH
-11.25
CLERK 1
000001 00001
DATE 06/14/2011 SUN
Merchandise
Return
Multiple Item
Merchandise
Return
TIME 03:15
RETURN**************************
PLU4
-1.00
%1
-10.000%
AMOUNT
$0.10
TOTAL
-0.90
CASH
-0.90
CLERK 1
000001 00001
Merchandise
Return of
Discounted
Merchandise
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
VOID Control Lock Position (Transaction Void)
Most operations that can be performed with the control lock in the REG position, can also be
done with the control lock in the VOID position. VOID position operations will adjust all
sale totals, and the VOID (Transaction Void) position carries its own total on the Financial
report.
DATE 06/14/2011 SUN
1
2
0
0
0
0
PLU #1
PLU #4
CASH
PLU1 T1
PLU4
TAX1
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
1
2
0
0
0
0
TIME 03:15
$1.00
$2.00
$0.05
$3.05
$3.05
00001
Original
Transaction
TIME 03:15
PLU #1
PLU #4
CASH
VOID MODE***********************
PLU1 T1
-1.00
PLU4
-2.00
TAX1
-0.05
TOTAL
-3.05
CASH
-3.05
CLERK 1
000001 00001
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Transaction Void
of Original
Transaction
Operations • 55
Cancel
Press the CANCEL key anytime during a transaction to cancel that transaction. (This is not a
tender key.) Transactions of up to a maximum of 49 items may be canceled.
The only total affected is the Cancel total, to which the total of all positive entries is added.
DATE 06/14/2011 SUN
2
1
0
PLU #1
3
1
0
PLU #1
1
0
0
PLU #4
TIME 03:15
PLU1 T1
$2.00
PLU1 T1
$3.00
PLU4
$1.00
CANCEL**************************
CLERK 1
000001 00001
Canceled
Transaction
CANCEL
56 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Subtotal Operations
Subtotal
Press the SUBTL key at anytime during a transaction to view the total due, including tax and
after adjustments. The display will indicate Sub for subtotal.
Add Check (Tray Subtotal)
In a cafeteria, use the ADD CHECK key to add multiple trays that are paid by a single
individual (i.e. Dad pays all the trays for the family.)
Press the ADD CHECK key after each order, and SUBTL for the total of all orders. Finalize
with any tender key as you would a normal sale.
DATE 06/14/2011 SUN
4
0
0
PLU #1
ADD
CHECK
PLU1 T1
TAX1
TOTAL
ADDCHK
CLERK 1
000001
DATE 06/14/2011 SUN
5
0
0
PLU #1
ADD
CHECK
PLU1 T1
TAX1
TOTAL
ADDCHK
CLERK 1
TOTAL
CASH
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
$4.00
$0.20
$4.20
$4.20
00001
TIME 03:15
000002
DATE 06/14/2011 SUN
CASH
TIME 03:15
$5.00
$0.25
$5.25
$5.25
00001
First Check
Added
Second Check
Added
Payment for Both
Checks
TIME 03:15
000003
$9.45
$9.45
00001
Operations • 57
Eat-In/Take-Out/Drive Thru Operations
In a restaurant, EAT-IN, TAKE-OUT and DRIVE THRU keys can be set up to provide
totals for each type of sale. The EAT-IN, TAKE-OUT and DRIVE THRU keys may also be
set up to remove taxes. For example, if your state charges sales tax for food consumed on the
premises, while not charging sales tax for food taken home, sales tax can be exempted with
the TAKE-OUT key. See "DRIVE THRU / EAT IN / TAKE OUT - Function Key Options"
on page 160 to set up tax status for these keys.
After registering all items, press EAT-IN, TAKE-OUT or DRIVE THRU (as you would use
the Subtotal key), and then finalize the sale as you normally would.
DATE 06/14/2011 SUN
1
0
0
TIME 03:15
PLU #1
PLU #3
PLU1 T1
PLU3 T12
$1.00
$3.00
==== EATIN ====
EAT IN
CASH
1
0
0
PLU #1
PLU #3
TAX1
TAX2
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
$0.20
$0.30
$4.50
$4.50
00001
TIME 03:15
PLU1 T1
PLU3 T12
$1.00
$3.00
==== TKOUT ====
TAKE
OUT
CASH
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
PLU #3
DRIVE
THRU
CASH
58 • Operations
$4.00
$4.00
00001
TAKE OUT
Transaction (Tax
is Removed from
Taxable Items)
TIME 03:15
PLU3 T12
$3.00
==== DVTHR ====
TOTAL
CASH
CLERK 1
EAT IN
Transaction (Tax
is Charged)
000001
$3.00
$3.00
00001
DRIVE THRU
Transaction (Tax
is Removed from
Taxable Items)
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Tax Shift Operations
When tax shift operations are performed, the appropriate tax will display before the entry.

To charge a tax or taxes on a non-taxable item press the appropriate tax shift key
or keys prior to making the non-taxable PLU entry.

To except a tax or taxes on a taxable item press the appropriate tax shift key or
keys prior to making the taxable PLU entry.

To except a tax or taxes from an entire sale, press the appropriate tax shift key or
keys prior to finalizing the transaction.
DATE 06/14/2011 SUN
TIME 03:15
TAX 1
SHIFT
2
0
0
PLU #4
CASH
TAX 1
SHIFT
2
0
0
PLU #1
CASH
PLU4 T1
TAX1
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
PLU1
TOTAL
CASH
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
$2.00
$0.10
$2.10
$2.10
00001
To Charge Tax
On A
Non-Taxable PLU
TIME 03:15
000001
$2.00
$2.00
$2.00
00001
To Except Tax
On A Taxable
PLU
Operations • 59
1
0
0
PLU #1
2
0
0
PLU #3
SUBTL
TAX 1
SHIFT
DATE 06/14/2011 SUN
PLU1 T1
PLU3 T12
TOTAL
CASH
CLERK 1
TIME 03:15
000001
$1.00
$2.00
$3.00
$3.00
00001
To Except
Specific Taxes
On Entire Sale
TAX 2
SHIFT
SUBTL
CASH
1
0
0
PLU #1
2
0
0
PLU #3
SUBTL
TAX
EXEMPT
DATE 06/14/2011 SUN
PLU1 T1
PLU3 T12
TOTAL
CASH
CLERK 1
TIME 03:15
000001
$1.00
$2.00
$3.00
$3.00
00001
To Except Tax
On Entire Sale
with PreProgrammed Tax
Exempt Key
SUBTL
CASH
60 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Tendering Operations
Cash
DATE 06/14/2011 SUN
1
2
0
0
0
0
PLU #1
PLU #4
CASH
PLU1 T1
PLU4
TAX1
TOTAL
CASH
CLERK 1
000001
DATE 06/14/2011 SUN
1
0
0
PLU #1
2
0
0
PLU #4
SUBTL
4
0
0
TIME 03:15
CASH
PLU1 T1
PLU4
TAX1
TOTAL
CASH
CHANGE
CLERK 1
$1.00
$2.00
$0.05
$3.05
$3.05
00001
Cash Tender
(exact amount of
purchase)
TIME 03:15
000001
$1.00
$2.00
$0.05
$3.05
$4.00
$0.95
00001
Cash Tender with
Change
Check
DATE 06/14/2011 SUN
1
0
0
PLU #1
2
0
0
PLU #4
CHECK
PLU1 T1
PLU4
TAX1
TOTAL
CHECK
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
TIME 03:15
000001
$1.00
$2.00
$0.05
$3.05
$3.05
00001
Check Tender
(exact amount of
purchase)
Operations • 61
DATE 06/14/2011 SUN
1
2
0
0
0
0
PLU #1
PLU #4
SUBTL
4
0
0
TIME 03:15
CHECK
PLU1 T1
PLU4
TAX1
TOTAL
CHECK
CHANGE
CLERK 1
000001
DATE 06/14/2011 SUN
$1.00
$2.00
$0.05
$3.05
$4.00
$0.95
00001
TIME 03:15
*** CHKCASH ***
1
0
0
0
CHECK
CASH
CHECK
CASH
CLERK 1
Check Tender
with Change
Check Cashing
$10.00
-10.00
000001 00001
Charge
Tendering and over tendering into charge keys is allowed.
DATE 06/14/2011 SUN
1
0
0
PLU #1
2
0
0
PLU #4
CHARGE
1
62 • Operations
PLU1 T1
PLU4
TAX1
TOTAL
CHARGE1
CLERK 1
TIME 03:15
000001
$1.00
$2.00
$0.05
$3.05
$3.05
00001
Charge Total
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Split Tender
The drawer will not open until the final balance has been paid.
2
0
0
PLU #1
3
0
0
PLU #1
1
0
0
PLU #4
SUBTL
2
0
0
CASH
1
0
0
CHECK
CHARGE
1
DATE 06/14/2011 SUN
PLU1 T1
PLU1 T1
PLU4
TAX1
TOTAL
CASH
TOTAL
CHECK
TOTAL
CHARGE1
CLERK 1
TIME 03:15
000001
$2.00
$3.00
$1.00
$0.25
$6.25
$2.00
$4.25
$2.00
$2.25
$2.25
00001
Cash, Check &
Charge
Payments on the
Same
Transaction
Post Tendering
Post tendering is available for computing change after a sale has been finalized. (See option
#6 in "System Option Programming" on page 135 to enable post tendering.) The second cash
entry is compared to the sale total and the difference is displayed. (The CLEAR key must
first be pressed for registers programmed with pop-up clerks.)
DATE 06/14/2011 SUN
6
0
0
SUBTL
CASH
1
1
5
0
TIME 03:15
PLU #1
PLU1 T1
TAX1
TOTAL
CASH
CLERK 1
000001
$6.00
$0.30
$6.30
$6.30
00001
Post Tender
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 63
Receipt on Request
If a customer requests a receipt after a sale has been finalized, a second depression of the
CASH key will issue a complete buffered receipt. (See option #6 in “System Option
Programming” on page 135 and option #24 in “Print Option Programming” on page 143.)
Note: A maximum of approximately 224 items may be registered in one sale.
Training Mode
A training mode is available so that you can operate the cash register without updating totals
and counters. Note the following conditions:

The receipt and journal print the message "TRAINING MODE BEGIN" when
training mode is activated. (See option #13 in “Print Option Programming” on
page 143.)

The receipt and journal print the message "TRAINING MODE END" when
training mode is exited.

The message "TRAINING MODE" prints on each receipt printed while training
mode is active.

The total and counter on the financial report labeled "TRAIN TTL" is updated with
the net amount of each training transaction.
To Enter Training Mode
 Set system option #23 to a value of 1. See "System Option Programming".
To Exit Training Mode
 Set system option #23 to a value of 0. See "System Option Programming".
Clerk Interrupt
Clerk interrupt allows you to temporarily suspend a transaction in progress by allowing a new
clerk to sign on and register a new transaction. After the new transaction is complete, the
original clerk can sign on, the suspended transaction is recalled and may be completed.
You must select either check (table) tracking or clerk interrupt. You cannot use clerk
interrupt with a check tracking system.
To Enable Clerk Interrupt
1. Program Clerk Secret Code
2. Set system option #2 to a value of 1. See "System Option Programming".
3. Set system option #26 to a value of 1. See "System Option Programming".
64 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Non-Add Number
With the #/NS key, you can enter a memo number at any time and print the number on the
receipt, journal, or validation. The non-adding number is not added to the sale, nor is it
added to any register total, except the # key total itself. You can enter a number up of up to 9
digits. For example:
1

Enter a number prior to a PLU entry to print a record of the item's SKU number.

Enter a number prior to a Check tender to print a record of the check number.

Enter a number prior to a Charge to print a record of the charge account number.
2
3
1
4
5
6
#/NS
2
0
0
PLU #4
3
5
7
#/NS
CHECK
DATE 06/14/2011 SUN
NON-ADD#
PLU4 T1
TAX1
TOTAL
NON-ADD#
CHECK
CLERK 1
TIME 03:15
123456
$2.00
$0.10
$2.10
1357
$2.10
000001 00001
No Sale
Outside of a transaction you can press the #/NS key to open the cash drawer. The number of
no sales are counted and reported on the financial report. The no sale function can also be
placed under management control, requiring the control key to be in the X position.
DATE 06/14/2011 SUN
/NS
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
TIME 03:15
NOSALE ------------------------CLERK 1
000001 00001
Operations • 65
Received on Account
Use the RECD ACCT key to record payments or loans to the cash drawer. You can enter
more than one type of payment to the drawer. The Received on Account function can only be
used outside of a transaction.
DATE 06/14/2011 SUN
TIME 03:15
RA
1
2
5
0
CASH
2
0
0
0
CHECK
RA1
CASH
CHECK
RA1
CLERK 1
00001
$12.50
$20.00
$32.50
00000
RA
Paid Out
Use the PAID OUT key to record payments or loans from the cash drawer. You can enter
more than one type of payment to the drawer. The Paid Out function can only be used
outside of a transaction.
PO
1
2
2
0
5
0
0
0
CASH
CHECK
PO
66 • Operations
DATE 06/14/2011 SUN
PO1
CASH
CHECK
P/O
CLERK 1
00001
TIME 03:15
$12.50
$20.00
$32.50
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Table Service Restaurant Operations
Overview
The SAM4s ER-900 can be used to add items or receive payments on guest checks using a
manual previous balance, hard check, or soft check system. (Note that you must select hard
or soft check posting in memory allocation programming. The default selection is soft.)

If manual previous balance is selected, the check balance is not saved in memory
and is input manually by the operator (use the PBAL key).

If a hard check system is selected, only the previous balance is maintained in
memory.

If a soft check system is selected, the check detail is kept in memory until the
check is paid. (The maximum size of the soft check is set in memory allocation
programming.) When a soft check system is used, the receipt can be used to print
the final check that is presented to the customer for payment.
Consolidation of like items can be selected for guest check printing. For
example, if three rounds of drinks are served, the check will print:
"3 TAP BEER" rather than
"1 TAP BEER" three times. (See “Print Option Programming” on page 143.)
Note: If you wish to print guest check transactions on a slip or a pre-printed guest
check, an optional printer must be installed. See your SAM4s dealer for more
information.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 67
Function Keys and Options
Functions necessary for restaurant operations may not appear on the default keyboard. Any
or all of the following functions can be located on the keyboard. See "Function Key
Assignment Programming” on page 99 if it is necessary to locate these keys on your
keyboard.
The CHECK # key is used to begin a new, or access an existing
CHECK #
balance (hard check) or itemized bill (soft check.) Existing checks
are accessed by entering the check track number and pressing the
CHECK# key. The Check # key may be set with the following
options:
 A check must be started before items may be entered.
 The clerk that opens the check has exclusive access.
 Only one check may be allowed per table.
 The check # may be automatically assigned by the register.
 Check track numbers that are entered manually may be set at a
fixed length of one to nine digits. Check track numbers assigned
automatically will begin with #1.
In a drive thru system, simply pressing the PBAL key will recall the
oldest open balance (lowest check track #).
GUEST
Use to enter the count of guests served as part of a guest check. The
entry of a guest count can be enforced when opening a guest check, or
for all transactions.
P/BAL
Use to enter the amount of an outstanding balance. The P/BAL key
will take the recall function if the drive thru feature is enabled in
CHECK # key programming.
SERVICE
Use to temporarily finalize Previous Balance or check tracking
transactions. (If you are using a hard check system, you must program
the SERVICE key for the port where the slip printer is connected.)
TABLE
You can enforce the entry of a table number for guest check
transactions, or for all transactions. If you are tracking guest check
balances, the balance can be recalled either by entering the check
number or the table number.
PRINT CHECK
Use to print a soft check. The check can be printed on an optional (RS232C) printer, or can be printed on the receipt printer. The PRINT
CHECK key can be set to automatically service the check.
TIP
The TIP key allows a gratuity to be added to a guest check before
payment. (The TIP key is only used in guest check operations.) The
tip amount is deducted from the Cash-in-Drawer amount for the
Clerk/Cashier closing the guest check.
The TIP key may be programmed as either a percentage or amount.
If programmed as a percentage, tax programming defines whether
the percentage is calculated on the net (taxable = no) amount, or the
amount after taxes.
68 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Posting Guest Checks Manually with the Previous Balance
Key
The previous balance key is used to enter the amount of the previous balance before adding
new items or making payments.
DATE 06/14/2011 SUN
1
0
0
0
P/BAL
0
PLU #1
SERVICE
PBAL
PLU4
SERVICE
BFWD
CLERK 1
$0.00
$10.00
$10.00
$10.00
000001 00001
DATE 06/14/2011 SUN
1
0
0
0
P/BAL
1
0
0
PLU #1
SERVICE
PBAL
PLU1 T1
TAX1
SERVICE
BFWD
CLERK 1
1
0
5
P/BAL
2
0
0
0
CASH
PBAL
CHECKS PAID
TOTAL
CASH
CHANGE
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Starting a Check
TIME 03:15
$10.00
$1.00
$0.05
$1.05
$11.05
000001 00001
DATE 06/14/2011 SUN
1
TIME 03:15
Adding to an
Existing Check
TIME 03:15
$11.05
$11.05
$11.05
$20.00
$8.95
000001 00001
Paying a Check
Operations • 69
Soft Check
Opening a Soft Check
1. Enter the number of the guest check,
press the CHECK # key:
Receipt Example:
DATE 08/15/2011 SUN
1
2
3
or, press the CHECK # key to
automatically assign a check #:
CHECK#
2. If required, enter the table number and
press the TABLE key:
3
TABLE
3. If required, enter the number of guests
and press the GUEST key:
2
TIME 08:33
CHECK#
CHECK #
PBAL
TABLE
GUEST
LIQUOR T1
STEAK T2
TAX1
TAX2
SERVICE
BFWD
CLERK 1
#123
$0.00
#3
#2
$7.00
$10.00
$0.35
$1.00
$18.35
$18.35
000011
00001
GUEST
4. Register the items you wish to sell.
5. To total the posting, press SERVICE:
SERVICE
Note: If a table number entry is required for all guest checks, and checks are assigned
by register, the check will be assigned by the register when the table # is entered.
70 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Adding to a Soft Check
1. Enter the number of the guest check,
press the CHECK # key:
Receipt Example:
DATE 08/15/2011 SUN
1
2
3
or, if you entered a table number, enter
the table number and press the TABLE
key:
3
TIME 08:33
CHECK#
TABLE
2. Register the next items you wish to sell.
3. To total the posting, press SERVICE:
CHECK #
PBAL
TABLE
GARLIC BREAD T2
TAX1
TAX2
SERVICE
BFWD
CLERK 1
#123
$18.19
#3
$2.00
$0.35
$1.20
$2.20
$20.55
000012
00001
SERVICE
NOTE: Tax are recalculated and printed
to reflect total taxes for all items posted
on the check.
Printing a Soft Check
1. Enter the number of the guest check,
press the CHECK # key:
Sample of soft check printed on the receipt:
DATE 08/15/2011 SUN
1
2
3
CHECK#
or, if you entered a table number, enter
the table number and press the TABLE
key:
3
TABLE
2. Press PRINT CHECK to print the
complete check. If programmed to do so,
the PRINT CHECK key will
automatically service the check:
PRINT
CHECK
TIME 08:33
#123
CHECK #
LIQUOR T1
STEAK T2
GARLIC BREAD T2
TAX1
TAX2
SERVICE
BFWD
$20.33
CLERK 1
CHK # : 1
000012 00001
$7.00
$10.00
$2.00
$0.46
$0.87
$0.00
The number of times each
check has been printed is
counted and printed on the
check
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 71
Paying a Soft Check
1. Enter the number of the guest check,
press the CHECK # key:
Sample of soft check printed on the receipt:
DATE 08/15/2011 SUN
1
2
3
or, if you entered a table number, enter
the table number and press the TABLE
key:
3
TABLE
2. If necessary, add additional items. If you
wish to add a tip, press SUBTL, then
enter the tip amount and press the TIP
key:
SUBTL
3
0
0
TIME 08:33
CHECK#
CHECK #
LIQUOR T1
STEAK T2
GARLIC BREAD T2
TIP
TAX1
TAX2
CHECKS PAID
TOTAL
CASH
CHANGE
CLERK 1
TIP
#123
$7.00
$10.00
$2.00
$3.00
$0.46
$0.87
$23.33
$23.33
$25.00
$1.67
CHK # : 2
000013 00001
3. Pay the balance, as you would normally
tender a transaction, with CASH,
CHECK, or one of the CHARGE
functions. If the tender is greater than
the balance due, change is displayed.
2
72 • Operations
5
0
0
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Hard Check
Opening a Hard Check
1. Enter the number of the guest check,
press the CHECK # key:
1
2
3
CHECK#
2. If required, enter the table number and
press the TABLE key:
TABLE
3. If required, enter the number of guests
and press the GUEST key:
2
THANK-YOU
CALL AGAIN
CHECK#
or, press the CHECK # key to
automatically assign a check:
3
Receipt Example:
GUEST
DATE 08/15/2011 SUN
CHECK #
PBAL
TABLE
GUEST
LIQUOR T1
STEAK T2
TAX1
TAX2
SERVICE
BFWD
CLERK 1
TIME 08:33
#123
$0.00
#3
#2
$7.00
$10.00
$0.46
$0.73
$18.19
$18.19
000011
00001
4. Register the items you wish to sell.
5. Place a slip in an optional slip printer, the
check will print automatically when you
press SERVICE:
SERVICE
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 73
Adding to a Hard Check
1. Enter the number of the guest check,
press the CHECK # key:
Receipt Example:
DATE 08/15/2011 SUN
1
2
3
CHECK#
or, if you entered a table number, enter
the table number and press the TABLE
key:
3
TIME 08:33
TABLE
2. Register the next items you wish to sell.
3. Place a slip in an optional slip printer, the
check will print automatically when you
press SERVICE:
CHECK #
PBAL
TABLE
GARLIC BREAD T2
TAX1
TAX2
SERVICE
BFWD
CLERK 1
#123
$18.19
#3
$2.00
$0.46
$0.87
$2.15
$20.33
000012
00001
SERVICE
74 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Paying a Hard Check
1. Enter the number of the guest check,
press the CHECK # key:
Sample of Hard Check postings printed on an
optional printer:
DATE
1
2
3
CHECK#
or, if you entered a table number, enter
the table number and press the TABLE
key:
3
12/01/2011
#123
PBAL
$0.00
LIQUOR T1
STEAK T2
TAX1
TAX2
SERVICE
TABLE
BFWD
2. If necessary, add additional items. If you
wish to add a tip, press SUBTL, then
enter the tip amount and press the TIP
key:
No.000017 REG 01 KELLY
PBAL
0
TIP
2
5
0
0
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
18.19
TIME 09:15
$18.19
$0.46
TAX2
$0.87
PBAL
3. Pay the balance, as you would normally
tender a transaction, with CASH,
CHECK, or one of the CHARGE
functions. If the tender is greater than
the balance due, change is displayed.
$0.73
$18.19
$2.00
BFWD
0
$0.46
TAX1
No.000019 REG 01 KELLY
3
$7.00
$10.00
GARLIC BREAD T2
SERVICE
SUBTL
WED
CHECK #
$2.15
20.33
TIME 09:47
$20.33
TIP
$3.00
TAX1
$0.46
TAX2
$0.87
CHECKS PAID
$23.33
CASH
$25.00
CHANGE
No.000021 REG 01 KELLY
$1.67
TIME 10:16
Operations • 75
Fast Food Drive Thru
For fast food drive thru windows, the ER-900 has the capability of storing orders when they
are taken, and then recalling the next order automatically at the payment window.

The PBAL function becomes a recall function when the drive thru feature is
enabled in the CHECK # function key program. Press the PBAL key to recall
the lowest tracking number balance.

Orders are stored by first pressing the CHECK # key to automatically assign the
next tracking number, then pressing SERVICE. (A macro sequence key could
be created to execute both functions sequentially.)
See "Function Key Programming" on page 150.
Taking a Drive Thru Order
1. Register the items you wish to sell.
2. Press the CHECK # key to begin an
automatically assigned check:
CHECK#
3. To store the posting, press SERVICE:
SERVICE
Receipt Example:
DATE 08/15/2011 SUN
HAMBURGER
FRIES
CHECK #
PBAL
SERVICE
BFWD
CLERK 1
TIME 08:33
$2.00
$1.00
#3
$0.00
$3.00
$3.00
000011
00001
Paying a Drive Thru Order
Receipt Example:
1. Press the PBAL key:
PBAL
DATE 08/15/2011 SUN
2. If necessary, add additional items,
register discounts or coupons.
3. Pay the balance, as you would normally
tender a transaction, with CASH,
CHECK, or one of the CHARGE
functions. If the tender is greater than
the balance due, change is displayed.
5
76 • Operations
0
0
CHECK #
PBAL
CHECKS PAID
TOTAL
CASH
CHANGE
CLERK 1
TIME 08:33
#3
000012
$3.00
$3.00
$3.00
$5.00
$2.00
00001
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Promo Function
The PROMO key allows the operator to account for promotional items (i.e. buy two, get one
free). By design, this key will remove the items cost from the sale, but not the count. In the
example of buy two, get one free, the reported count remains three items, but the customer is
only charged for two.
3
X/TIME
PROMO
TACO
DATE 06/14/2011 SUN
COKE
3X
TACO T1
COKE T1
TACO
TIME 03:15
Promo Entry
@0.89
$2.67
$0.69
*** PROMO ***
CASH
TACO T1
TAX1
TOTAL
CASH
CLERK 1
000001
$0.89
$0.16
$2.63
$2.63
00001
Waste Function
The WASTE key allows control of inventory by accounting for items that must be removed
from stock due to spoilage, breakage, or mistakes. With manager control, the WASTE key
requires the control lock to be in the X position. The WASTE key is not allowed within a
sale.
Waste operations begin and end with by pressing the WASTE key.
WASTE
DATE 06/14/2011 SUN
TIME 03:15
Waste Entry
3
X/TIME
TACO
COKE
*** WASTE ***
3X
TACO T1
COKE T1
WASTE
@0.89
$2.67
$0.69
*** WASTE ***
TOTAL
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
000001
$3.36
00001
Operations • 77
Charge Posting Operations
The ER-900 check tracking system can be used to post charges and payments to house
accounts. This posting system is ideal for small resorts, campgrounds, motels/hotels or retail
stores that accept house charges.
Charge posting features include:

Manual balance posting, soft check posting, or hard check posting. For house
account posting, the hard check posting method with an optional slip printer is
recommended. (Because house accounts are usually maintained over a period of
time, the soft check system may not have the memory capacity to track the ongoing
account activity.)

Payments can be posted before charges are posted and credit balances can be carried
forward.

Overpayments can be issued as change or carried forward.

Managers can control access to new account numbers or closing accounts.

Zero balance accounts can remain active.

The total of outstanding accounts prints at the end of the open check report and also
on the Financial report. (The total is not reset when the financial report is cleared.)

The total of house account charges (Service Total) and payments are reported to
facilitate accounts receivable balancing.
In order to implement this system, you must enable the charge posting features (see “System
Option Programming” on page 135”.) You must also assign the necessary function keys for
your application.
78 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Charge Posting Function Keys
CHECK #
(ACCT #)
The CHECK # key is used to begin a new, or access an existing
balance (hard check) or itemized bill (soft check.) Existing checks
are accessed by entering the check track number and pressing the
CHECK# key. You may wish to reprogram the descriptor of the
CHECK # key to ACCT#.
P/BAL
Use to manually enter the amount of an outstanding balance. The
P/BAL key is not used when hard or soft check posting is used.
SERVICE
(HOUSE CHRG)
Use to temporarily finalize Previous Balance or house account
transactions. (If you are using a hard check system, you must program
the SERVICE key for the port where the slip printer is connected.)
You may wish to reprogram the descriptor of the SERVICE key to
HOUSE CHRG.
PAYMENT
Press to make a payment, partial payment, or pre-payment while
posting to a check (account). If the payment amount exceeds the check
balance, a credit balance will be maintained.
PAY TEND
The PAY TEND key functions like the PAYMENT key, except if the
payment amount exceeds the check balance, the overpayment will be
issued as change and the account balance will be zeroed.
PRINT CHECK
Use to print a soft check. The check can be printed on an optional (RS232C) printer, or can be printed on the receipt printer. The PRINT
CHECK key can be set to automatically service the check.
FINALIZE
Pressing the FINALIZE key before closing a check will close the
account and the account number will no longer be reported on the open
check report.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 79
Sample of Hard Check postings printed on an optional printer:
Opening an Account
1. Enter the number of the account and press
the CHECK # key. You may be required
to turn the key lock to the MGR position.
DATE
12/01/2011
PBAL
1
2
3
CHECK#
Accepting an Advance Payment
$50.00
CHECK
$50.00
SERVICE
PAYMENT
3. Enter the amount of the payment and
press the appropriate tender key; cash,
check or charge.
0
0
CHECK
4. Press the SERVICE key to finalize and
store the balance.
WED
PBAL
$50.00
ROOM
$75.00
SERVICE
$75.00
25.00
BFWD
No.000019 REG 01 KELLY
TIME 09:47
12/01/2011
PBAL
WED
$25.00
CHANGE
$5.00
TENDER
$30.00
CASH
$25.00
SERVICE
BFWD
SERVICE
TIME 09:15
12/01/2011
DATE
0
$0.00
-50.00
No.000017 REG 01 KELLY
DATE
5
$0.00
PAYMENT
BFWD
2. Press the PAYMENT key.
WED
#123
CHECK #
No.000021 REG 01 KELLY
$0.00
$0.00
TIME 10:16
Posting New Charges
5. Enter the number of the account and press
the CHECK # key.
6. Enter items purchased.
7. Press the SERVICE key to finalize and
store the balance.
Accepting an Overpayment and
Issuing Change
8. Enter the number of the account and press
the CHECK # key.
9. Press the PAY TEND key.
PAY
TEND
10. Enter the amount of the payment and
press the appropriate tender key; cash,
check or charge.
3
0
0
0
CASH
11. Press the SERVICE key to finalize and
store the balance.
80 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Currency Conversion
If you normally accept currency from a neighboring nation, you can program the SAM4s ER900 to convert the subtotal of a sale to the equivalent cost in the foreign currency. Four
foreign currency conversion keys are available. See "Function Key Assignment
Programming" on page 99 to place currency conversion keys on the keyboard. You also need
to program the conversion factor. For example, if the US dollar (home currency) is worth
1.3720 Canadian dollars (foreign currency), the conversion factor is 1.3720. See
"Instructions for Currency Conversion Rate - Program 90" on page 153 to set a conversion
rate.
Note: The change due is computed in home currency!
1
0
0
PLU #4
2
0
0
PLU #4
C/CONV
5
0
0
CASH
DATE 06/14/2011 SUN
PLU1
PLU4
TOTAL
CONV1
CHANGE RATE
HOME AMT
CHANGE
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
TIME 03:15
$1.00
$2.00
$3.00
@5.00
#1.3720
$3.64
$0.64
000001 00001
Currency
Conversion
Transaction
Operations • 81
Food Stamp Operations
Note: All food stamp payments are now made through EBT payments. The ER-900
does not have the capability to integrated EBT transactions. Where food stamps are
used, the payment must be processed through a standalone POS payment terminal. At
the ER-900, the payment would be entered into the F/S TEND function key.
The SAM4s ER-900 can be set up to sort food stamp eligible merchandise and accept food
stamp payments. See "Function Key Assignment Programming" on page 99 to place the
necessary function keys (F/S SHIFT, F/S SUB, F/S TEND) on the keyboard. You will also
need to set food stamp eligibility status for each open or preset PLU (see "Program 100 PLU Status Programming" on page 121.)

If necessary, you can use the F/S SHIFT key to shift the pre-programmed
eligibility status for any item as it is entered. For example, while produce is
normally food stamp eligible, certain produce department items, such as birdseed,
cannot be paid for with food stamps. In this case, program the produce PLU as
food stamp eligible, then press F/S SHIFT before registering a non-eligible
produce item.

If a customer chooses to pay with food stamps (EBT), press the F/S SUB key to
display a total of food stamp eligible merchandise.

Tender food stamp payments into the F/S TEND key. Since all food stamp
payments are now made by EBT, always tender the exact amount.
DATE 06/14/2011 SUN
1
2
9
PLU #4
1
0
0
PLU #4
F/STAMP
SUBTL
82 • Operations
5
0
0
F/STAMP
TEND
1
0
0
CASH
PLU1 F
PLU4
TOTAL
F/S TOTAL
F/D TEND
F/S CRT AMT
TOTAL
CASH
CHANGE
FD/S CHANGE
CLERK 1
TIME 03:15
000001
$1.29
$1.00
$2.29
$1.29
5.00
$0.71
$0.29
$1.00
$0.71
$3.00
00001
Food Stamp
Payment
Transaction
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Scale Operations
The SAM4s ER-900 can be interfaced to an optional load-cell scale, allowing direct entry of
an item's weight by using the SCALE key. If you attempt an entry into a PLU that has been
programmed to require scale entry (see "Program 100 - PLU Status Programming" on page
121.) an error tone will sound and you will be prompted to make a scale entry.
Direct Scale Entry
Place a product on the scale and press the SCALE key to display the weight on the cash
register. Then make the appropriate PLU entry.
DATE 06/14/2011 SUN
SCALE
TIME 03:15
PLU #3
SCALE
1
0
0
PLU #4
SCALE
5
4
0
PLU
CASH
1.50 lb
PLU3 T12
1.75 lb
PLU 4
1.25 lb
PLU540
TAX1
TAX2
TOTAL
CASH
CLERK 1
@ 3.00
$4.50
Preset Keyboard
PLU
@ 1.00
$1.75
@ 2.50
$3.13
$0.23
$0.45
$10.06
$10.06
000001 00001
Open Keyboard
PLU
Preset PLU
Manual Weight Entry
NOTE: Manual weight entry can be used only when a scale is not interfaced.
Operators can make manual weight entries if the item has been programmed to accept them
(see "Program 100 - PLU Status Programming" on page 121). You must use the decimal key
to enter fractional manual weights.
DATE 06/14/2011 SUN
1
.
5
1
0
0
0
0
TIME 03:15
SCALE
PLU #4
CASH
1.50 lb
PLU4
TOTAL
CASH
CLERK 1
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
@ 1.00
000001
$1.50
$1.50
$1.50
00001
Manual Scale
Entry
Operations • 83
Scale with Automatic Tare Entry
Place a product on the scale, enter the preprogrammed tare number and press the TARE key
and then the SCALE key. The weight, less the tare, will appear on the cash register display.
Then make the appropriate PLU entry.
DATE 06/14/2011 SUN
1
SCALE
1
0
0
TIME 03:15
TARE
PLU #4
1.50 lb
PLU4
TOTAL
CASH
CLERK 1
@ 1.00
000001
$1.50
$1.50
$1.50
00001
Automatic Tare
Entry
CASH
Scale with Manual Tare Entry
Tare #5 can be used to manually enter tare weights. Place a product on the scale, enter 5 and
press the TARE key. Enter the tare weight (using the decimal key), press the TARE key and
then the SCALE key. The tare weight will display. Press the SCALE key again, and the
weight, less the tare will display. Then make the appropriate PLU entry.
DATE 06/14/2011 SUN
.
5
5
TARE
2
TARE
SCALE
1
0
0
1.50 lb
PLU4
TOTAL
CASH
CLERK 1
TIME 03:15
@ 1.00
000001
$1.50
$1.50
$1.50
00001
Manual Tare
Entry
PLU #4
CASH
84 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Validation
Validation is possible if an optional slip printer is connected to one of the available RS-232C
ports. Use VALIDATION key (keycode #441) to print a three-line validation on a separate
form or piece of paper. Any item registration, discount or payment may be validated.
Validation can be done after virtually any operation, and validation can be set to be
compulsory after selected functions, including:
 Add Check
 Cash
 Charge
 Check
 Check cash
 Drive Thru/Eat In/Take Out
 Error Correct
 Food Stamp Tender
 Merchandise Return
 Paid Out
 Received on Account
 Service
 Tax Exempt
 Waste
 % Key Functions
Validation Notes:
1. See Function Key Programming to set compulsory validation.
2. When validating a payment, system option #20 determines whether the sale amount or
tender amount is validated.
3. When validating a void or correction, the validation prints an abbreviation to identify the
type of void. The key below defines the type of correction:
a. VD = Error Correct
b. VD2 = Void Key
c. VD3 = Void Mode
d. VD4 = Cancel
Integrated Payment Operations
See Integrated Payment Appendix on page 213 for credit card payment operation
information.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Operations • 85
Not Found PLU
The “Not Found PLU” feature is available for use when an optional scanner is used to input
PLUs. If an item is scanned that is not programmed in the PLU file, the operator has the
option to input the price of the item and assign it the same descriptor and properties of
another PLU, or enter the descriptor and tax status independently. This provides a simple
mechanism for building an item file for a low-cost scanning installation.
Not Found PLU: Quick Entry
Action
1. Scan or input PLU
2. Press 1
3. Enter the item price;
press X/TIME
4. Touch a PLU on
Keyboard (or enter PLU
# and press the PLU key)
Display
Notes
NOT FOUND PLU
STOP:0 SAVE:1
INPUT PRICE
PRESS X/TIME key
SELECT COPY PLU
The item is registered and
displayed
The item is added to the
PLU file with the price as
entered and the descriptor
and options of the PLU that
was entered as the COPY
PLU.
Not Found PLU: Detail Entry
Action
1. Scan or input PLU
2. Press 1
3. Enter the item price;
press X/TIME
4. Enter 0; press PLU
5. Enter the item descriptor:
press X/TIME.
6. Enter the tax status (from
digits N1 & N2 of the
PLU Status Program)
press X/TIME.
Display
Notes
NOT FOUND PLU
STOP:0 SAVE:1
INPUT PRICE
PRESS X/TIME key
SELECT COPY PLU
DESC
TAXABLE
The item is registered and
displayed
You must enter descriptor
by descriptor code. (If
using Quick Entry, you can
enter descriptors later using
the PC Utility.)
For example, enter 40 for
taxable by tax rate 1. Note
that the item is assigned by
default to PLU Group 1.
Not Found PLU Report
Turn the key lock to X or Z: enter 15 and press SUBTOTAL. Note: Up to 50 not found
PLU items can be retained. When capacity is reached, you must clear (Z) the Not Found
PLU report.
86 • Operations
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Management Functions
Introduction
All Management Functions take place with the control lock in the X position. In this way
only those with the correct key will have access to these functions. Some register operations
may be programmed to require the control lock in the X position in order to operate. All
reports require a key that will access the X or Z position.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Management Functions • 87
Cash Declaration
If compulsory cash declaration is required, you must declare the count of the cash drawer
prior to taking X or Z financial and clerk reports.
You can enter the cash drawer total in one step, or to facilitate the counting of the cash
drawer, you can enter each type of bill/coin and checks separately and let the register act as
an adding machine. You can also use the X/TIME key to multiply the denomination of
currency times your count.
Either way you choose to enter cash, the register will compare your declaration with the
expected cash and check in drawer totals and print the over or short amounts on the report.
For example:
1. Turn the control lock to the X or Z
position (depending upon the type
of report you are taking.)
2. Enter 90 and press the SUBTL
key.
9
0
SUBTL
3. Enter the total of cash.
9
8
7
6
CASH
DATE 06/14/2011 SUN
TIME 03:15
***
CASH DECLARATION
***
CASH
$98.76
CHECK
$20.00
INPUT AMT
$118.76
DRAWER TTL
$23.53
DIFFERENCE
-95.23
CLERK 1
00001
00000
4. Enter the total of checks.
2
0
0
0
CHECK
5. Press the CASH key to total the
declaration.
CASH
88 • Management Functions
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Or, enter each denomination separately:
1. Turn the control lock to the X or Z
position (depending upon the type
of report you are taking.)
2. Enter 90 and press the SUBTL
key.
9
0
SUBTL
3. Enter the total of pennies:
7
6
CASH
4. If you wish you can multiply the
count times the denomination.
Enter, for example:
3
0
5
CASH
DATE 06/14/2011 SUN
TIME 03:15
***
CASH DECLARATION
***
CASH
$0.76
CASH
$1.50
CHECK
$12.00
CHECK
$8.00
INPUT AMT
$22.26
DRAWER TTL
$23.53
DIFFERENCE
-1.27
CLERK 1
00001
00000
X/TIME
5. Enter the remaining cash
separately by denomination.
6. Enter each check:
1
2
0
8
0
0
0
CHECK
CHECK
7. Press the CASH key to total the
declaration.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Management Functions • 89
System Reports
System reports are divided into two basic categories:

X reports, which read totals without resetting

Z reports, which read totals and reset them to zero
Most reports are available in both categories. Some reports, such as the Cash-in-Drawer
report and the From-To PLU report are available only as X reports.
Some reports also provide identical but separate period to date reports. These reports
maintain a separate set of totals which may be allowed to accumulate over a period of days,
weeks, months, or even years. X2 reports read period to date totals without resetting, and Z2
reports read period to date totals and reset them to zero. Period to date totals are updated
each time a Z1 report is completed.
A complete list of available reports is presented in a chart on the following page.
See “Sample Reports” on page 201 for an example of each report.
Registers programmed with pop-up clerks must be signed on in the REG control lock
position prior to taking reports.
Running a Report – General Instructions
1. Refer to the “Report Table” on the following page.
2. Select a report type and the report mode.
3. Turn the control lock to the position indicated.
4. Enter the key sequence for the report you have selected.
90 • Management Functions
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Report Table
Report
Mode
Control
Lock
Position
Key Sequence
Report Type
Report
Number
Financial
1
X
X
1 – SUBTL
Time
All PLU
All Clerk
Group
All STOCK
Daily Sales
2
3
4
5
6
8
Individual Clerk
Report
9
Open
Table/Check
11
From/To PLU
13
Z
Z
1 – SUBTL
X2
X
201 – SUBTL
Z2
Z
201 – SUBTL
X
X
2 – SUBTL
Z
Z
2 – SUBTL
X2
X
202 – SUBTL
Z2
Z
202 – SUBTL
X
X
3 – SUBTL
Z
Z
3 – SUBTL
X2
X
203 – SUBTL
Z2
Z
203 – SUBTL
X
X
4 – SUBTL
Z
Z
4 – SUBTL
X2
X
204 – SUBTL
Z2
Z
204 – SUBTL
X
X
5 – SUBTL
Z
Z
5 – SUBTL
X2
X
205 – SUBTL
Z2
Z
205 – SUBTL
X
X
6 – SUBTL
Z
Z
6 – SUBTL
X2
X
208 – SUBTL
Z2
Z
208 – SUBTL
X
X
9 – SUBTL- # - CLERK - # - CLERK
X2
X
209 – SUBTL- # - CLERK - # - CLERK
X
X
11 – SUBTL
Z
Z
11 – SUBTL
X
X
13-SUBTL XXXX – PLU – XXXX – PLU
X2
X
213-SUBTL XXXX – PLU – XXXX – PLU
From/To STOCK
14
X
X
14-SUBTL XXXX –PLU – XXXX – PLU
DRAWER TOTAL
111
X
X
111-SUBTL
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Management Functions • 91
Electronic Journal Reports
PRINT ALL EJ
300
X
X
300 -SUBTL
PRINT EJ CASH
301
X
X
301 -SUBTL
PRINT EJ CHECK
PRINT EJ
CHARGE
PRINT EJ %
302
X
X
302 -SUBTL
303
X
X
303 -SUBTL
304
X
X
304 -SUBTL
PRINT EJ RA/PO
PRINT EJ
RETURN
PRINT EJ
EC/VOID
PRINT EJ
NO SALE
PRINT EJ
CANCEL
305
X
X
305 -SUBTL
306
X
X
306 -SUBTL
307
X
X
307 -SUBTL
308
X
X
308 -SUBTL
309
X
X
309 –SUBTL
PRINT EJ BY
CLERK
401 – 15
X
X/Z
401-415 SUBTL
(depends on Max Clerk)-SUBTL
EJ RESET
399
Z
Z
399- SUBTL
Note: Quick Journal Review is available if set in Print Option Programming (see option
#37). In the REG key lock position (outside of a transaction) enter 1 0 and press the
SUBTL key. Recent journal entries are printed (option #37 sets the number of lines to
printed). This allows the operator, or manager to quickly check the details of the
previous transaction or transactions without running a report.
92 • Management Functions
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming
Overview
A separate key, marked “C” will access the hidden S key lock position one position clockwise
from the PGM key lock position.
Caution: For information security, distribute the “C” key only to owners or managers
who will need to use these procedures.
The following secure procedures are performed in the S-Mode.

Self Tests

Clearing Memory

EPROM Information

Memory Allocation

Function Key Assignment Programming

Updating Firmware Program

SD Card Utilities

Load/Save Receipt Images
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 93
Clearing Memory
Memory All Clear
Before you use your ER-900 for the first time, you must perform a memory all clear to insure
that all totals and counters are cleared and that the default program is installed. Go to
“Clearing Memory” on page 26 to complete the procedure.
Clear All Totals and Counters
1. Turn the control lock to the S position.
2. Enter 20 and press the SUBTL key.
2
0
SUBTL
Clear Grand Total
1. Turn the control lock to the S position.
2. Enter 30 and press the SUBTL key.
3
0
SUBTL
Clear PLU File
1. Turn the control lock to the S position.
2. Enter 40 and press the SUBTL key. A confirmation dialog will ask “ARE YOU
SURE”. Press CASH to continue or CLEAR to abort the process.
4
94 • S-Mode Programming
0
SUBTL
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Self Tests
Self-tests can be performed to check the functions of the register.
1. Turn the control lock to the S position.
2. Enter the test number from the chart below and press the SUBTL key.
SUBTL
Test
Key Sequence
Results/Instructions
Printer
10 SUBTL
The receipt printer generates a printer test pattern
and the drawer will open at the end of the test.
Display
11 SUBTL
Displays illuminate a test pattern.
Keyboard
12 SUBTL
Press any key. The key’s current function is
displayed. Turn key lock to end the test.
Mode Lock
13 SUBTL
Turn the mode lock to display the lock position.
Return the key to S to end the test.
RS232C Port 1
RS232C Port 2
RS232C Port 3
RS232C Port 4
14 SUBTL
24 SUBTL
34 SUBTL
44 SUBTL
Loop back connector must be connected.
Displays “232 Port Good” if successful; displays
“232 Port No Good” and sounds an error if
unsuccessful (or if loop back is not connected).
Endless
Printing
16 SUBTL
The receipt prints a sample ticket and opens the
cash drawer. The print is repeated until the key
lock is turned.
MCR Test
17 SUBTL
Swipe a card. The printer prints card track data.
SD Card
19 SUBTL
Insert a SD card. Checks SD card operation.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 95
Memory Allocation
The memory allocation program determines how memory is divided to support the following
features:
1. PLUs - you must allocate a minimum of 300 PLUs, a maximum of
approximately 4000 is determined by available memory.
2. Clerks – you must allocate at least 1 clerk, with a maximum of 99. (Note you
also must allocate at least one guest check for each clerk.)
3. Groups – you must allocate at least 1 group, with a maximum of 99.
4. Guest Checks – you can allocate a maximum of approximately 200 hard or soft
checks
5. Soft Check Lines – you can allocate a maximum of 100 lines per check
6. Check Type – select hard or soft checks
7. Levels – allocate one or two price levels.
8. Mix & Match Discount Tables – default is 10 you can allocate a maximum of
100.
9. Electronic Journal – Default is 1000 lines; maximum is 1000 lines.
Important Memory Allocation Notes
1. Memory variable maximums are theoretical. For example, if all other variables are at or
near zero, then 4000 PLUs are possible. Note check memory, especially soft check
memory, and clerk memory consume considerable memory.
2. Using the clerk interrupt feature requires allocation of at least one guest check for each
clerk and sufficient soft check lines to support the interrupted transaction (i.e. if 20 soft
check lines are allocated, a transaction with up to 20 lines can be interrupted.) See
system option flag # 26 to select clerk interrupt operations instead of table management
(check tracking) operations.
3. All models default to 1000 lines of electronic journal. For models with journal printers,
you may wish to set electronic journal to “0” so that memory may be used for other
options.
Memory Capacity
Maximum memory of 4 mb is standard. No additional expansion is available.
96 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Memory Allocation Program
Once you have determined the memory variables you wish to set, you can set them in the
memory allocation program. If you attempt to allocate more options than memory, the
message “MEMORY ALLOCATION SIZE OVER” will print on the receipt and journal.
Setting memory allocation will require some trial and error; the register will not allow overallocation.
1. Turn the control lock to the S position.
2. To Allocate Memory, enter 6 0 and press the SUBTL key.
6
0
SUBTL
3. Refer to the chart below and enter a digit to represent allocated area and press the
X/TIME key.
X
X/TIME
4. Enter the desired
allocation.
Note for the CHECK
TYPE entry: enter 0
for soft check or enter 1
for hard check.
X
Allocated Area
1
2
3
4
5
6
7
8
9
PLU
CLERK
GROUP
CHECK#
SOFT CHECK LINES
CHECK TYPE : Hard(1), Soft(0)
# of PRICE LEVELS
MIX & MATCH
ELECTRONIC JOURNAL LINES
CASH
5. Repeat from step 3 to allocate another area, or press the CASH key to finalize the
program. If the allocation is accepted, the printer will print the new allocation. If
the allocation is not accepted, the message “ALLOCATION OVER” will display.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 97
Memory Allocation Program Scan
You can read the current memory allocation with the following sequence:
1. Turn the control lock to the S position.
2. Enter 6 0, press the SUBTL key and then press the CASH key.
6
0
SUBTL
DATE 04/02/2011 FRI
CASH
TIME 08:37
================================
TTL AVAIL : 327680
TTL USED : 269050
-------------------------------1.ALLOCATED PLU IS :2000
2.ALLOCATED CLERK IS :10
3.ALLOCATED GROUP IS :20
4.ALLOCATED CHECK IS :10
5.ALLOCATED CHK LINE IS :50
6.ALLOCATED HARD(N),SOFT(Y):Y
7.ALLOCATED LEVEL IS : 1
8.ALLOCATED M&M IS :20
9.ALLOCATED EJ LINE IS : 1000
================================
CLERK 1
000001 00001
98 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Function Key Assignment Programming
Function keys may be relocated, inactivated or changed with this program. For example, you
may wish to add functions, such as PREVIOUS BALANCE and SERVICE, which may not
be placed on the default keyboard. Or perhaps, you may wish to remove a function, such as
CANCEL, for security reasons.
Please note the following limitations:

If you assign a duplicate of a function code, the duplicate will function exactly as
the original - you will not get separate totals and counters on reports for the
duplicated key.

You can reassign keys only in locations that are programmable. See "Keyboards"
on page 17 to determine the key locations that are fixed and cannot be changed.
To Assign a Function Key to a Location
1. Turn the control lock to the S position.
2. Enter 7 0 and press the SUBTL key.
7
0
SUBTL
3. Refer to “Function Key Codes” on page 100 to find the code for the key you
wish to assign. Enter the code and press the location you wish to program.
Repeat this step to assign another key.
Key
Location
Key Code
4. Press the CASH key to finalize key assignment programming.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 99
Function Key Codes
Code
Function
Code
Function
Code
Function
Code
Function
1
NLU 1
327
CHARGE 5
355
NOT USED
383
REC ON ACCT 2
300
NLU 300
328
CHARGE 6
356
MACRO 1
384
REC ON ACCT 3
301
Numeric 1
329
CHARGE 7
357
MACRO 2
385
SUBTL
302
Numeric 2
330
CHARGE 8
358
MACRO 3
386
SCALE
303
Numeric 3
331
CHECK CASHING
359
MACRO 4
387
SERVICE
304
Numeric 4
332
ENDORSE
360
MACRO 5
388
TABLE #
305
Numeric 5
333
CHECK TEND
361
MACRO 6
389
TARE
306
Numeric 6
334
CHECK #
362
MACRO 7
390
TAKE OUT
307
Numeric 7
335
CLEAR (ESC)
363
MACRO 8
391
TAX EXEMPT
308
Numeric 8
336
CLERK #
364
MACRO 9
392
TAX SHIFT 1
309
Numeric 9
337
CURR. CONV. 1
365
MACRO 10
393
TAX SHIFT 2
310
Numeric 0
338
CURR. . CONV. 2
366
RETURN
394
TAX SHIFT 3
311
Numeric 00
339
CURR. CONV. 3
367
MOD 1
395
TAX SHIFT 4
312
DECIMAL
340
CURR. CONV. 4
368
MOD 2
396
NOT USED
313
#/NS
341
DRIVE THRU
369
MOD 3
397
TIP
314
%1
342
EAT-IN
370
MOD 4
398
VOID
315
%2
343
ERR CORRECT
371
MOD 5
399
WASTE
316
%3
344
F/S SHIFT
372
P/BAL
400
NOT USED
317
%4
345
F/S SUB
373
NOT USED
401
VALIDATION
318
%5
346
F/S TEND
374
NOT USED
402-441
NOT USED
319
XTIME
347
NOT USED
375
PAID OUT 1
442
FINALIZE
320
ADD CHECK
348
NOT USED
376
PAID OUT 2
443
PAYMENT
321
CANCEL
349
GUEST
377
PAID OUT 3
444
PAY TENDER
322
CASH
350
PLU
378
RECEIPT FEED
445
PRICE INQ
323
CHARGE 1
351
PRICE LEVEL 1
379
NOT USED
446
RECEIPT ON/OFF
324
CHARGE 2
352
PRICE LEVEL 2
380
PRINT CHECK
447
INACTIVE
325
CHARGE 3
353
NOT USED
381
PROMO
448
NON ADD
326
CHARGE 4
354
NOT USED
382
REC ON ACCT 1
449
JOURNAL FEED
(2-Station Models)
100 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
RS-232 Communication Option Programs
You must define the device(s) attached to the RS-232C communications ports, and the
options for the device(s).
1. Turn the control lock to the S position.
2. Enter 8 0 (enter 8 1 to program the second port; 8 2 for the optional third port;
and 8 3 for the optional fourth port) and press the SUBTL key.
3. Refer to the chart RS-232C option chart that follows and enter the address
number of the option you wish to program and press the X/TIME key. (For
example enter 5 to select the device that will be connected.)
4. Enter the value that represents your selection and press the CASH key. (for
example, if you are programming the device (address 5) enter 6 if the device is a
scanner.)
5. Repeat from step 2 for additional options you wish to program.
6. Press CASH to exit the program.
Port 1
(standard)
8
0
SUBTL
OPTION
XTIME
VALUE
CASH
CASH
Port 2
(standard)
8
1
SUBTL
OPTION
XTIME
VALUE
CASH
CASH
Port 3
(option)
8
2
SUBTL
OPTION
XTIME
VALUE
CASH
CASH
Port 4
(option)
8
3
SUBTL
OPTION
XTIME
VALUE
CASH
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 101
RS-232 Option Chart
Address
1
2
3
4
5
Option
Baud Rate
Parity
Data Bits
Stop Bits
Value
Selection
0
9600 BPS
1
1200 BPS
2
2400 BPS
3
4800 BPS
4
19200 BPS
5
38,200 BPS
6
57,600 BPS
7
115,200 BPS
0
NONE
1
ODD
2
EVEN
0
8 BITS
1
7 ITS
0
1 BIT
1
2 BIT
NONE
PC
SCALE
Remote Journal (TVS
Interface)
Remote Printer
Liquor Dispenser
Scanner
COIN
EFT Device
Pole Display
PDC
0
1
2
3
Device Function
4
5
6
7
8
9
10
6
Initial Feeding Line KP
0 - 20
7
End Feeding Line KP
0 - 20
8
Initial Feeding Line Slip
0 - 20
9
Print Line On Guest Check
0 - 50
10
Scale Type
0
1
2
102 • S-Mode Programming
NCI
CAS
CAS Ounce
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Address
11
12
Option
Printer Type
Display Type
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Value
Selection
0
1
2
3
4
NONE
SAM4s ELLIX10
SAM4s ELLIX20
SRP-270/270, SNBC M280
SRP-350,
SNBC R580/2002NP/880NP
CITIZEN 3550
CITIZEN 810
CITIZEN 230
EPSON TM T88-2
EPSON U200
EPSON U295
EPSON U300
EPSON U325
EPSON U375
STAR SP-200
STAR SP-298
STAR SP-300
STAR TSP-200
EPSON
ICD
5
6
7
8
9
10
11
12
13
14
15
16
17
0
1
S-Mode Programming • 103
SD Card Utilities
Program Backup and Restore
You can use an SD flash memory card to backup and restore the full program. The program
data is saved in a separate folder named with the store name be programmed in system option
#30.
The SD card can also be used to save reports, which can then be viewed on a PC using the
ER-900 PC Utility. The report data is saved in a separate folder named with current date and
time.
NOTE: SD cards must be formatted as FAT 32.
Note: If you are Using an SD Card for the First Time . . .
Caution: Formatting the SD card will clear all data on the SD card and prepare it for use.
1.
Start Windows Explorer.
2.
Select the SD card drive, right click and select Format. (Win XP screen shown; slightly
different procedures are used with different operating systems.)
Select
“Format…”
3. From the Format dialog you must select the
File System: FAT32.
104 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Backing Up the Program to an SD Card
CAUTION: When backing up and restoring data, the store name must be programmed
in system option #30.
1. Turn the control lock to the S position.
2. To backup the program to SD, enter 1 0 0, press the SUBTOTAL key.
1
0
0
SUB
TOTAL
Restore Program from the SD Card
CAUTION: Memory allocation must be set the same as the saved program. Be sure to
print out the memory allocation so that it can be re-entered before restoring the
program.
1. Turn the control lock to the S position.
2. To load the program to the register from the SD card, enter 1 1 0, press the
SUBTOTAL key.
1
1
0
SUB
TOTAL
Saving Reports to an SD Card
Reports saved are the current X1 readings.
1. Turn the control lock to the S position.
2. To backup Reports to SD, enter 1 0 1, press the SUBTOTAL key.
1
0
1
SUB
TOTAL
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 105
Load/Save Receipt Images
You can load a preamble and postamble image for your ER-900 receipt. Before loading, the
images must be converted by the PC Utility to .img format. After conversion, they can be
loaded directly by connecting a PC to the ER-900 or by copying the images to a SD card and
loading (or saving the image) using the SD utility program described here.
Note that after loading the images, you must set Print Options #21 and #22 to activate
the image printing.
1. Preparing a Graphic Logo Bitmap for an ER-900 Series
The image must be black/white, 384 x 192 pixels, and 10 Kbytes or less in size.
1. Open MS Paint.
2. Open the image file you wish to use.
3. Choose Attributes from the Image menu. The Attributes dialog box displays.
4. The image dimensions must be no larger than 384 pixels wide by 192 pixels high. If
the image size in pixels is greater than the maximum, you must resize your image.
a. Click OK to exit the Attributes dialog.
b. Select your image. (Choose Select All from the Edit menu.)
c. Using the handles of the selected image, resize the image. Keep the image in the
upper left corner of the screen.
d. Choose Attributes from the Image menu. The Attributes dialog box displays
again. Enter 384 in the Width field; enter 192 in the Height field; select Pixels
as the unit. Click OK to exit the dialog box.
e. Your image will be cropped to the 384 x 192 pixel size. If you cropped part of
the image you wish to keep, you can undo (Ctrl + Z) and try again. You may
have to experiment a bit to resize the image inside the 384 x 192 pixel limit.
5. After the image is sized, select Black and white in the Attributes dialog.
6. Save your image as type “Monochrome Bitmap (*.bmp,*.dib)” and confirm that the
size is 10k or less. If you resized your original image, you may wish to rename when
you save, so that you preserve a copy of the original image.
106 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
2. Use the PC Utility to Convert the Image
1. Install the ER-900 PC Utility on your PC.
2. At your PC, start the ER-900 PC Utility. (Select Start, Programs, SHC PC
UTILITY, ER-900 PC UTILITY.) The Store Setting dialog box displays.
3. If you are starting the ER-900 PC Utility for the first time, you must define a store
name, or if a store is already defined, you can select the store from the drop down
list. After the store is defined or selected, click Close. The PC Utility program
starts.
4. Move the .bmp logos you wish to use into the store directory
(i.e. C:\ER-900PC\storename.)
5. At the PC Utility, choose Convert Logo Image from the Utility menu. The Bmp
dialog box displays.
6. Click FILE OPEN. Select the bitmap image you wish to use from the Open
dialog and click the Open command button.
7. Click the SAVE AS PRE IMG or SAVE AS POST IMG button.
8. When the image is selected, click OK. Verify that the message “Save As
UserPre.Img” or “Save As UserPost.Img” displays. If the file is too large, and
cannot be loaded, the message “File Size Error” displays.
3. Copy the Images to an SD Card
The PC Utility will create two image files:

USERPRE.IMG

USERPOST.IMG
They will be located in your PC at:
C:\ER-900PC\Store Name
Copy the mages to the following path on your SD card:
SD\\ER900\PgmBack\Store Name
Important: In the path: C:\ER-900PC\Store Name, the store name is the name you
have defined as the store in the PC Utility. Note: You must use the same store name in
the ER-900 Series ECR at System Option #30.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 107
4. Load the Images by SD Card
1. Insert the SD card in the register’s SD slot. Note: The SD slot is located in the
printer compartment of the ER-900. Remove the security screw to access the slot.
2. Turn the control lock to the S position.
3. To load the Preamble Image to the register from the SD card, enter 1 2 0, press
the SUBTOTAL key.
1
2
0
SUBTL
4. To load the Postamble Image to the register from the SD card, enter 1 3 0, press
the SUBTOTAL key.
1
3
0
SUBTL
5. Saving Images from an ER-900 to an SD Card
1. Insert the SD card in the register’s SD slot. Note: The SD slot is located in the
printer compartment of the ER-900. Remove the security screw to access the slot.
2. Turn the control lock to the S position.
3. To save the Preamble Image from the register to the SD card, enter 1 2 1, press
the SUBTOTAL key.
1
2
1
SUBTL
4. To save the Postamble Image from the register to the SD card, enter 1 3 1, press
the SUBTOTAL key.
1
108 • S-Mode Programming
3
1
SUBTL
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Flash ROM Updates
The ER-900 register software is loaded in Flash ROM. This program may occasionally be
updated by the manufacturer. Your SAM4s dealer can update the software if necessary.
The Flash ROM can be loaded through by SD card or by using a PC Update Program
(NEWNET_DOWN.exe.)
CAUTION: Flash ROM update by either method must be done by a qualified, trained
technician. DO NOT POWER OFF OR ABORT any program loading once it has
started. Failure to follow the procedures exactly may cause the program to load
incompletely and for the register to fail completely.
Flash ROM Update by SD
The ER-900 Flash ROM program is contained in a file named NEWNET.bin. This file will
be provided to the authorized dealer by CRS, Inc. and contains both the Boot program area
and the Application program area.
1. At your PC, format the SD Card for FAT32. (See the “Note: If you are Using an
SD Card for the First Time . . . " on page 104.)
2. Create a folder named update in the root of the SD card.
3. Copy NEWNET.bin to: SD:/update/.
4. Insert the SD card into the register. (The SD slot is located inside the printer
compartment. Remove the security screw and open the flap securing the SD slot.
Insert the SD card until you hear a click and the SD card is locked in.)
Boot Area Update
Update instructions included with the .bin file will tell whether both Boot Area and
Application Area updates are required. In most cases you may be instructed only to update
the Application Area. For application only updates go to step 7 below. For boot area updates
begin at step 1.
1. At the ER-900, turn the control lock to the S position.
2. Power off the ER-900.
3. Press and hold the Numeral 1 key on the keyboard. While continuing to hold the
Numeral 1 key, turn on the power switch.
4. Release the Numeral 1 Key.
5. The display will flash, slowly at first. After a few seconds a rapid beep-beepbeep will be heard, and the display will flash rapidly. The boot update is now
complete
6. Turn the ECR power switch OFF and proceed directly to the next step:
Application Update.
Application Area Update
7. Set the control lock to the S position.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 109
8. Press and hold the Numeral 2 key on the keyboard. While continuing to hold the
Numeral 2 key, turn on the power switch.
9. Release the Numeral 2 Key.
10. The display will flash (Current program is being erased), after a few seconds, the
display will continue to flash, but at a slower rate. This continues for about 1minute while the new program is being loaded. When the load is complete, a
rapid beep-beep-beep will be heard, and the display will flash rapidly.
11. Power the register OFF. The Flash ROM update is complete.
12. Remove the SD card from the register.
13. Perform a memory all clear on the ECR. The ECR is now ready to program or to
load a previously saved end-user program.
Flash ROM Update by PC
Update Files
To complete the firmware update, you will be supplied with the following files:

NEWNET_DOWN.exe (The update utility program)

NEWNET.bin
PC Connection Cable
YOU MUST USE Port #1. Use the following cable:

CRS Part # 522120 (Register DB-9MF COM 1 to PC DB-9F)
Update Boot Area
Update instructions included with the .bin file will tell whether both Boot Area and
Application Area updates are required. In most cases you may be instructed only to update
the Application Area.
1. Connect the Serial Cable From ECR to PC.
2. At the register, turn the control lock to the S position.
3. Turn the power switch to the OFF position.
4. Press and hold the CASH and CLERK keys. (Use the keys in their default
locations, the upper-right and lower-right keys on the keyboard.)
5. While continuing to hold the CASH and CLERK keys, turn the power
switch to the ON position. (The display will illuminate and the error tone
will sound beep-beep-beep in quick succession.) Release the keys.
110 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
6. At the PC, execute the program “NEWNET_DOWN.exe”. The Download
dialog box displays.
7. Select the appropriate com port connection at your PC at the PORT# option
buttons.
8. Click SEL. find the folder where the update files are located and select
NEWNET.bin.
9. Select Boot Area Only in the Select One option buttons.
10. Press OK Button. The download takes about 30 seconds; the scroll bar will
track the progress of the download. At the ECR, the display will flash slowly
while the update is taking place.
11. At the PC, the message Completed displays. Click OK and the Download
program will close. At the ECR, the display will flash rapidly.
12. At the ECR, the display will flash rapidly, indicating the update is complete,
Turn the power switch to the OFF.
Update Program Area
1. Connect the Serial Cable From ECR to PC.
2. At the register, turn the control lock to the S position.
3. Turn the power switch to the OFF position.
4. Press and hold the CASH and CLERK keys. (Use the keys in their default
locations, the upper-right and lower-right keys on the keyboard.)
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 111
5. While continuing to hold the CASH and CLERK keys, turn the power
switch to the ON position. (The display will illuminate and the error tone
will sound beep-beep-beep in quick succession.) Release the keys.
6. At the PC, execute the program “Download.exe”. The Download dialog box
displays.
7. Select the appropriate com port connection at your PC at the PORT# option
buttons.
8. Click SEL. find the folder where the update files are located and select
NEWNET.bin.
9. Select Program code + font in the Select One option buttons.
10. Press OK Button. The download takes about minutes; the scroll bar will
track the progress of the download.
11. The message Completed displays. Click OK and the Download program
will close.
12. The display will flash (Current program is being erased), after a few seconds,
the display will continue to flash, but at a slower rate. This continues for
about 3 minutes while the new program is being loaded. When the load is
complete, a rapid beep-beep-beep will be heard, and the display will flash
rapidly. Turn the power switch to OFF, the program update is complete.
13. Disconnect the PC cable.
14. Perform a memory all clear on the ECR. The ECR is now ready to program
or to load a previously saved end-user program.
112 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Flash ROM Information
The ER-900 register software is loaded in an Flash ROM. This procedure will provide a
receipt with the current version, date and checksum for the Flash ROM.
1. Turn the control lock to the S position.
2. Enter 50 and press the SUBTL key.
5
0
SUBTL
3. After a short delay, the register will print a receipt as in the example below:
DATE 07/01/2011 FRI
VERSION
CHECKSUM
BOOT/APP
JUNE. 29
CLERK 1
TIME 08:37
EPROM INFO.
: USA 01.002
: OBEA
: 4C02/BFE8
2011
000001
00001
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
S-Mode Programming • 113
114 • S-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming
Default Program
The ER-900 arrives with a default or generic program already installed. Program options are
set to 0 (Zero), unless otherwise noted, which means the machine can be operated
immediately after a RAM clear procedure is performed.
For example:

All keyboard PLUs are nontaxable and open, without entry limits by default status
programming of "000000000".

All system options are set to 0 in default programming, unless otherwise noted.
Change only the options that will deviate from default programming. There is no
need to re-enter an option status of 0, since 0 is its original setting.
All programming (unless otherwise noted) is done with the control lock in the PGM position.
Each section details a specific area of register programming.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 115
Tax Programming
The ER-900 has the capability to support four separate taxes.
Taxes can be calculated as either a straight percentage rate of between .001% and 99.999%,
or a 60 break point tax table. Each tax may be either an add-on tax (added to the cost of a
taxable item), or a value added tax (VAT) that is included in the price of the item.
Tax rate 4 may be set to function as the Canadian Goods & Services Tax (GST). If Tax 4 is
designated as GST, table programming for the rate is not allowed.
Definitions for tax rates 1, 2, 3 & 4 are made as part of tax programming.

If you are entering a tax rate (add-on or VAT), see "Straight Percentage Tax Rate
Programming" to enter the percentage rate.

If you are entering a tax table, see “Tax Table Programming” to enter the tax break
points.

If you are entering a Canadian Goods and Services Tax (GST), use tax rate 4 for the
GST tax, and use tax rates 1, 2 and/or 3 for any other provincial tax or taxes. See
"Straight Percentage Tax Rate Programming" to enter the GST status and percentage
rate.
Important Note: After you have entered your tax program(s), test for accuracy by
entering several transactions of different dollar amounts. Carefully check to make sure
the tax charged by the cash register matches the tax on the printed tax chart for your
area. As a merchant, you are responsible for accurate tax collection. If the cash register
is not calculating tax accurately, contact your dealer for assistance.
116 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Straight Percentage Tax Rate Programming
Often, tax requirements may be met using a straight percentage rate. Use the following
method to program a tax as a straight percentage.
Programming Straight Percentage Tax Rates and Status
1. Turn the control lock to the PGM position.
2. If the tax is a percentage rate, with a decimal. (0.000-99.999). It is not necessary
to enter preceding zeros. For example, for 6%, enter 06.000 or 6.000.
3. For the type of tax:
If the tax is a percentage added to the sale (normal add on tax),
enter:
0
If the tax is a percentage value added tax (VAT; calculated as part of
the sale), enter:
2
4. Enter 0 here for all taxes, unless if you are programming tax 4 as a Canadian
GST. If tax 4 is a Canadian GST, enter the sum of the options below:
OPTION
VALUE
GST (tax 4) is taxable by rate 1?
Yes = 1
No = 0
GST (tax 4) is taxable by rate 2?
Yes = 2
No = 0
GST (tax 4) is taxable by rate 3?
Yes = 4
No = 0
=
SUM
5. Press the Tax Shift key for the tax you are programming.
6. Press the CASH key to end programming.
Tax Rate Programming Flowchart
TAXSHIFT
(1/2/3/4)
.
Tax Rate
You must enter decimal
Tax
type
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
CASH
GST
tax
Info
P-Mode Programming • 117
Tax Table Programming
In some cases, a tax that is entered as a percentage does not follow exactly the tax charts that
apply in your area (even if the tax chart is based on a percentage). In these cases, we
recommend that you enter your tax using tax table programming. This method will match tax
collection exactly to the break points of your tax table.
Before programming, obtain a copy of the tax table you wish to program. You will need the
printed tax table if you wish to determine the break point entries yourself.
Note: You can enter up to 60 break points.
Determining Break Point Entries
1. Examine the printed tax table for the tax you are programming.
2. Refer to the “Tax Table Programming Example - Illinois 6% Tax Table” to help
with this exercise.
3. Calculate the break point differences by subtracting the high side of the previous
range from the high side of the dollar range.
4. Examine the pattern of break point differences to determine when the break
points begin to repeat. Mark the beginning break points that do not fit a pattern
as “non-repeat breaks.” Mark the break points that are repeating in a pattern as
“repeat breaks.”
Programming a Tax Table
1. Turn the control lock to the PGM position.
2. Enter 10; press the TAX SHIFT key for the tax you are programming, i.e. TAX
SHIFT 1, TAX SHIFT 2, TAX SHIFT 3 or TAX SHIFT 4.
3. Enter the maximum amount that is not taxed and press the appropriate TAX
SHIFT key.
4. Enter the first tax amount charged and press the appropriate TAX SHIFT key.
5. For each non-repeat break point, up to the last non-repeat break point, enter the
high side from the sale dollar range and press the appropriate TAX SHIFT key.
6. For the last non-repeat break point, enter the high side from the sale dollar range
and press the X/TIME key.
7. For each repeat break point, enter the high side from the sale dollar range and
press the appropriate TAX SHIFT key.
8. Press the CASH key to end the tax table program.
118 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Tax Table Programming Example - Illinois 6% Tax Table
Tax Charged
Sale Dollar Range
$0.00
$0.00 - $0.10
Break point
Differences
$0.01
$0.11 - $0.21
11
$0.02
$0.22 - $0.38
17
$0.03
$0.39 - $0.56
18
$0.04
$0.57 - $0.73
17
$0.05
$0.74 - $0.91
18
$0.06
$0.92 - $1.08
17
$0.07
$1.09 - $1.24
16
$0.08
$1.25 - $1.41
17
$0.09
$1.42 - $1.58
17
$0.10
$1.59 - $1.74
16
$0.11
$1.75 - $1.91
17
$0.12
$1.92 - $2.08
17
$0.13
$2.09 - $2.24
16
$0.14
$2.25 - $2.41
17
Non-Repeat
Repeat
To enter the sample program for the Illinois 6% tax table in tax 1:
1. Enter 1 0 press the TAX SHIFT 1 key.
2. Enter 1 0 (the maximum amount that is not taxed), press the TAX SHIFT 1 key.
3. Enter 1 (the first tax amount charged), press the TAX SHIFT 1 key.
4. Enter 2 1 (non-repeat break point), press the TAX SHIFT 1 key.
5. Enter 3 8 (non-repeat break point), press the TAX SHIFT 1 key
6. Enter 5 6 (non-repeat break point), press the TAX SHIFT 1 key.
7. Enter 7 3 (non-repeat break point), press the TAX SHIFT 1 key.
8. Enter 9 1 (non-repeat break point), press the X/TIME key.
9. Enter 1 0 8 (repeat break point), press the TAX SHIFT 1 key.
10. Enter 1 2 4 (repeat break point), press the TAX SHIFT 1 key.
11. Enter 1 4 1 (repeat break point), press the TAX SHIFT 1 key.
12. Press the CASH key to complete the tax program.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 119
PLU Programming
All PLUs, whether they are registered by pressing a PLU key on the keyboard, or by entering
the PLU number and pressing the PLU key, have the same programming options. These
options are set through separate programs:

“Program 100 - PLU Status Programming” determines whether the PLU is open,
preset or inactive. Also selected here are tax, food stamp, scale, negative, single
item, hash, gallonage, compulsory number entry, compulsory condiment and
print options.

“Program 110 - PLU Auto Tare Programming” allows you to automatically
subtract a pre-programmed tare weight when registering a scale PLU.

“Program 150 - PLU Group Assignment” allows you to select up to three groups
where each PLUs sales will accumulate.

“Program 200 - PLU Price/HALO Programming” determines the PLU price if the
PLU is preset, or the high amount lock out (HALO) if the PLU is open.

“Program 250 - PLU Stock Amount Programming” allows you to add stock to
the PLU sales counters for PLUs you have designated as stock keeping PLUs.

“Program 300 - PLU Descriptor Programming” allows you to set a unique
descriptor, up to 18 characters, for each PLU.

“Program 350 - PLU Link Programming” allows you to link a PLU to another
PLU, so that registration of the first PLU will automatically trigger registration of
the linked PLU.

“Program 400 – PLU Delete Programming” allows you to delete a PLU.

“Program 450 – PLU Mix and Match Programming” allows you to designate
items eligible for mix and match discounts.
120 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 100 - PLU Status Programming
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 0 0, press the SUBTL key.
1
0
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

If sequential PLUs are to receive the same status, press the first PLU key and
then press the last PLU key.
PLU

PLU
Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU

Enter the number of the first PLU in a range of PLUs that are to receive the
same setting; press the PLU key. Enter the last number in the range; press
the PLU key.
PLU
PLU
4. Refer to the "PLU Status Chart" to determine the values for N1 through N9. (If
an address offers more than one option, add the values for each option and enter
the sum. For example, if you wish the PLU to be taxable by rates 2 and 4, add
the values for your choices, 1 + 4, and enter the sum "5" for address N2.) Enter
the values you have selected, press the X/TIME key. (You do not need to enter
preceding zeros. For example, if you are only selecting a value for N9, just
enter that value.)
N1
N2
N3
N4
N5
N6
N7
N8
N9
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 121
PLU Status Chart
Address
N1
Program Option
Value
PLU is preset?
PLU is override preset ?
PLU is taxable by rate 1?
N2
PLU is taxable by rate 2?
PLU is taxable by rate 3?
PLU is taxable by rate 4?
N3
PLU is food stamp eligible?
PLU is negative item?
PLU is hash?
N4
PLU is single item?
Compulsory non-add number?
PLU is gallonage?
N5
PLU is stock?
PLU is inactive?
PLU is scalable?
N6
PLU is auto-scale entry?
PLU is a condiment?
Compulsory condiment entry?
N7
Print PLU on receipt?
Not Used
Print PLU on check?
N8
Print item’s price on receipt?
Print item’s price on check?
PLU is disabled PROMO function?
N9
PLU counter is not reset when a PLU Z
report is done?
PLU is preset override in MGR control?
Disable Void & Return
122 • P-Mode Programming
=
Sum
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 0
No = 1
0
Yes = 0
No = 4
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
PLU Options - Reference Information
Option
Description
PRESET
OVERRIDE
If Yes, you can enter a price to override the preset price.
FOOD STAMP
ELIGIBLE
Select Yes to accumulate a total of food stamp eligible items in the
current sale. The total can be viewed by pressing the F/S SUB key
and food stamps can be tendered with the F/S TEND key.
HASH
Items designated with HASH status add to the current sale, but do not
add to the registers grand total. HASH items may or may not add to
the net sales total - see system option programming. Use hash for
lottery sales or bottle deposits.
SINGLE ITEM
Select Yes for a single item PLU. Single item PLUs automatically
total as a cash sale immediately after the PLU entry. Single item
PLUs are used to speed up one item sales.
NON-ADD #
COMP
Select Yes to enforce the entry of a non-add number before a
registration can be made.
GALLONAGE
ITEM
Select Yes to compute gallons sold. The gallons sold will print along
with the price entry on the receipt. The total gallons sold will
accumulate in the PLU counter. You must program the price per
gallon (in tenths of a cent, i.e. $1.299 for $1.29 and 9/10) in the
PRICE/HALO field.
STOCK ITEM
Select Yes if you wish to track the number of items remaining in stock
using the Stock report.
SCALEABLE
If Yes, the PLU will work only when you are multiplying a weight
from an optional scale or when multiplying a manually entered
weight. (For example, enter weight, press SCALE, then register
PLU.)
AUTO SCALE
Select Yes if you wish entries into this PLU to be automatically
multiplied by the weight on the optional scale.
CONDIMENT
Select Yes if you wish the item to act like a condiment on the kitchen
printer. Items with this status will satisfy the requirements of items
with compulsory condiment status.
COMPULSORY
CONDMNT
Select Yes if you wish to force the entry of a condiment after this item
is entered.
PRINT ON
RECEIPT
PRINT ON CHECK
Select No if you wish to suppress printing of the item at the
designated location.
PRT PRICE ON
RCPT
Select No if you wish to suppress printing of the item's price on the
receipt.
PRT PRICE ON
CHK
Select No if you wish to suppress printing of the item's price on the
check.
DISABLE PROMO
Select Yes to block the PROMO function on this PLU.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 123
Option
Description
COUNTER NOT
RESET
Select Yes if you do not wish to reset the PLU item counter on the Z
PLU report.
PRESET
OVERRIDE IN
MGR CONTROL
If preset override is Yes, then you can force manager control for
preset override.
124 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 110 - PLU Auto Tare Programming
Note: Tare #5 can be used for open tare entries.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 1 0, press the SUBTL key.
1
1
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

If sequential PLUs are to receive the same status, press the first PLU key and
then press the last PLU key.
PLU

PLU
Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU

Enter the number of the first PLU in a range of PLUs that are to receive the
same setting; press the PLU key. Enter the last number in the range; press
the PLU key.
PLU
PLU
4. Enter a value (1-5) to indicate the number of the preprogrammed tare weight you
want to automatically subtract when the PLU is used for scale entry (using an
optional scale), and then press the X/TIME key. Enter 0 to disable automatic tare
subtraction.
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 125
Program 150 - PLU Group Assignment
Each PLU may report to any three of 99 groups. Group totals appear on reports, so that you
can track sales of different types of items. A group can also be used to designate items that
are to print on an optional kitchen printer. The first of the three groups to which a PLU
can be assigned determines kitchen printer routing.
Note: The PLU will report to group "1", if not programmed to report to another group.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 5 0, press the SUBTL key.
1
5
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

If sequential PLUs are to receive the same status, press the first PLU key and
then press the last PLU key.
PLU

PLU
Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU

Enter the number of the first PLU in a range of PLUs that are to receive the
same setting; press the PLU key. Enter the last number in the range; press
the PLU key.
PLU
PLU
4. Enter up to three 2-digit numbers representing the groups where you wish to add
the PLUs sales, i.e. enter 1 0 for group 10 or enter 0 4 for group four. Press the
X/TIME key.
X/TIME
1st Group
2nd Group
3rd Group
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
126 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 200 - PLU Price/HALO Programming
If a PLU is open, set the HALO (high amount lock out) here. If a PLU is preset set the preset
price here. If a PLU is set with gallonage status, enter the price per gallon here. (Enter price
per gallon in tenths of a penny, i.e. 1299 for $1.29 9/10 per gallon.)
1. Turn the control lock to the PGM position.
2. To begin the program, enter 2 0 0, press the SUBTL key.
2
0
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

If sequential PLUs are to receive the same price, press the first PLU key and
then press the last PLU key.
PLU

PLU
Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU

Enter the number of the first PLU in a range of PLUs that are to receive the
same setting; press the PLU key. Enter the last number in the range; press
the PLU key.
PLU
PLU
4. If the PLU is open, enter a HALO of up to 7 digits. If the PLU is preset, enter a
preset price. (The maximum preset price you can enter is $50,000.00.)
X/TIME
Price/HALO
5. If you have allocated a second price level for PLUs, you must enter the second
price for the item a immediately after you have entered the first price.
X/TIME
nd
2 Lvl Price/HALO
6. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 127
Program 250 - PLU Stock Amount Programming
With this program, you can you can add stock to the PLU sales counters for PLUs you have
designated as stock PLUs. See "Program 100 - PLU Status Programming" to set option N5 to
set stock status. The stock number set here can be the amount of stock that is being added to
the current level, or optionally, it can be the new total stock level. See option #18 in "System
Option Programming" to set this option.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 2 5 0, press the SUBTL key.
2
5
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

If sequential PLUs are to receive the same status, press the first PLU key and
then press the last PLU key.
PLU

PLU
Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU

Enter the number of the first PLU in a range of PLUs that are to receive the
same setting; press the PLU key. Enter the last number in the range; press
the PLU key.
PLU
PLU
4. Enter the stock amount you wish to add (up to six digits), press the X/TIME key.
X/TIME
Stock Amount
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
128 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 300 - PLU Descriptor Programming
Program descriptors by typing descriptors on the alpha keyboard overlay or by
entering three digit alpha character codes. To enter descriptors by three digit alpha
character codes you must set system option #25 (See “System Option Programming” on
page 135).
Note: You can program descriptors up to 18 characters, however only the first 16 will
appear on the display.
1. Turn the control lock to the PGM position
2. To begin the program, enter 3 0 0, press the SUBTL key.
3
0
0
SUBTL
3. Select the PLU you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the X/TIME key.
Type up to 18
descriptor keys
X/TIME
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the X/TIME key. (See “Descriptor Code Chart” on page 131.)
Enter up to 18 threecharacter codes
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 129
ER-925/ER-945 Alpha Keyboard Overlay
Note: There is no alpha overlay option for the default 21-PLU Location version of the
ER-900 Series. You must use the descriptor code entry method for the 21-key
configuration.
FEED
JOURNAL
FEED
CAP
CLEAR
PLU
X/TIME
/
DOUBL
E
7
8
8
;
<
BACK
4
5
5
*
:
>
1
2
2
(
'
?
0
00
.
FEED
JOURNAL
FEED
A
H
O
V
#
)
"
SPACE
B
I
P
W
$
-
,
SPACE
C
J
Q
X
%
+
.
D
K
R
Y
^
=
E
L
S
Z
&
F
M
T
!
G
N
U
@
SUBTOTAL
CASH
TEND
ER-920/ER-940 Alpha Keyboard Overlay
1
11
21
31
41
51
61
71
81
91
2
12
22
32
42
52
62
72
82
92
'
"
<
>
-
+
=
:
?
!
@
#
$
%
^
&
*
(
)
q
w
e
r
t
y
u
i
o
p
a
s
d
f
g
h
j
k
l
;
CLEAR
PLU
X/TIME
z
x
c
v
b
n
m
,
.
/
7
8
9
CAP
DOUBL
E
SPACE
SPACE
SPACE
SPACE
SPACE
CAP
DOUBL
E
BACK
4
5
6
9
19
29
39
49
59
69
79
89
99
1
2
3
SUBTL
10
20
30
40
50
60
70
80
90
100
0
00
.
CASH
130 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Descriptor Code Chart
CHAR
Ç
ü
é
â
ä
à
å
ç
ê
ë
CODE
001
002
003
004
005
006
007
008
009
010
CHAR
è
ï
î
ì
Ä
Å
É
æ
Ǽ
ô
CODE
011
012
013
014
015
016
017
018
019
020
CHAR
ö
ò
û
ù
ÿ
ö
Ü
¢
£
¥
CODE
021
022
023
024
025
026
027
028
029
030
CHAR
€
SPACE
!
"
#
$
%
&
'
(
CODE
031
032
033
034
035
036
037
038
039
040
CHAR
)
*
+
,
-
.
/
0
1
2
CODE
041
042
043
044
045
046
047
048
049
050
CHAR
3
4
5
6
7
8
9
:
;
<
CODE
051
052
053
054
055
056
057
058
059
060
CHAR
=
>
?
@
A
B
C
D
E
F
CODE
061
062
063
064
065
066
067
068
069
070
CHAR
G
H
I
J
K
L
M
N
O
P
CODE
071
072
073
074
075
076
077
078
079
080
CHAR
Q
R
S
T
U
V
W
X
Y
Z
CODE
081
082
083
084
085
086
087
088
089
090
a
b
c
d
CHAR
CODE
091
092
093
094
095
096
097
098
099
100
CHAR
e
f
g
h
i
j
k
l
m
n
CODE
101
102
103
104
105
106
107
108
109
110
CHAR
o
p
q
r
s
t
u
v
w
x
CODE
111
112
113
114
115
116
117
118
119
120
CHAR
y
z
BACK SPACE
Double
CODE
121
122
123
999
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 131
Program 350 - PLU Link Programming
PLU link programming allows you to link a PLU to another PLU, so that registration of the
first PLU will automatically trigger registration of the linked PLU. For example, you may
wish to link a bottle deposit with the sale of beverages, or you may wish to register a group of
items normally sold together.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 3 5 0, press the SUBTL key.
3
5
0
SUBTL
3. Select the PLU you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

Enter the number of the PLU (up to 15 digits) and press the PLU key.
PLU
4. Enter the number of the PLU you wish the PLU linked to; press the PLU key. Or
press the PLU key on the keyboard you wish the PLU linked to.
PLU
Or,
PLU
If you want to unlink
0
PLU
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
132 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 400 – PLU Delete Programming
NOTE: To delete a PLU, all totals for the PLU must be cleared from both Z1 and Z2
reports and Stock reports.)
1. Turn the control lock to the PGM position.
2. To begin the program, enter 4 0 0, press the SUBTL key.
4
0
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

Press the first PLU key that is to be deleted and press the last PLU key.
PLU

PLU
Enter the number of the PLU you wish to delete and press the PLU key.
PLU

Enter the number of the first PLU in a range you wish to delete and press the
PLU key. Enter the last number in the range; press the PLU key.
PLU
PLU
4. Press X/TIME key.
X/TIME
5. To program additional PLUs, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 133
Program 450 – PLU Mix and Match Programming
If a PLU is eligible for a mix and match discount, enter the mix and match table for the PLU
here. See “Mix and Match Discount Programming” on page 178 for more information.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 4 5 0, press the SUBTL key.
4
5
0
SUBTL
3. Select the PLU or PLUs you wish to program in one of the following ways:

Press a PLU key on the keyboard or scan the item.
PLU

Enter the number of the PLU (up to 15 digits) you wish to program and press
the PLU key.
PLU
4. Enter the number of the Mix & Match Table (1-99) and press the X/TIME key.
X/TIME
5. To program additional PLUs repeat from step 3, or press the CASH key to
finalize the program.
CASH
134 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
System Option Programming
Refer to the “System Option Table” to review the system options. Read each option carefully
to determine if you wish to make any changes.
NOTE: Typical selections are set as default. After clearing memory all options settings
are automatically set to the default setting, therefore there is no need to program unless
you are setting an option other than the default.
Programming a System Option
1. Turn the control lock to the PGM position.
2. Enter 3 0, press the SUBTL key.
3. Enter a system option address and press the X/TIME key.
4. Enter the number representing the status you have selected, or if there is more
than one decision to be made in an address, add the values representing your
choices for each decision and enter the sum. Press the SUBTL key.
5. Repeat from step 3 for each system option you wish to change.
6. Press the CASH key to end system option programming.
System Option Flowchart
Repeat for each
System Option
3
0
SUBTL
X/TIME
Option #
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
SUBTL
CASH
Status
P-Mode Programming • 135
System Option Table
Note: Default Values are shown in bold type.
Address
1
SYSTEM OPTION
VALUE
Beeper is active?
Yes = 0
No = 1
Reserved
% Function does not affect Net Sales
2
3
4
Clerk sign on method is:
Yes = 4
No = 0
0
Code entry =
1
Pop-up =
1
Stay down =
0
Enforce closed drawer for register
operation?
Yes = 0
No = 1
Open drawer alarm is active?
Yes = 2
No = 0
5
The number of seconds before the open
drawer warning tone sounds (default is 30
seconds).
6
Allow the post tender function?
Yes = 1
No = 0
Drawer is opened on post tender?
Yes = 0
No = 2
Allow multiple receipts?
Yes = 4
No = 0
Cash declaration is compulsory before
reports may be taken?
Yes = 1
No = 0
Allow negative balance sales in the X
control lock position only?
Yes = 2
No = 0
Allow zero balance sales in the X control
lock position only?
Yes = 1
No = 0
Consecutive number is reset after a financial
report?
Yes = 2
No = 0
Grand total is reset after a Z Financial
report?
Yes = 1
No = 0
Cash drawer will open when reports are run?
Yes = 0
No = 2
Open drawer during training mode?
Yes = 0
No = 4
Decimal place: (0,1,2,3) default=2
0-3
7
8
9
10
136 • P-Mode Programming
SUM
0
Direct entry =
Clerks are:
=
1-99
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Address
11
12
13
14
SYSTEM OPTION
VALUE
Date format is:
Percentage and Tax
calculations will:
Split price
calculations will:
MMDDYY =
0
DDMMYY =
1
YYMMDD =
2
Round up at 0.005 =
0
Always round up =
1
Always round down =
2
Round up at 0.005 =
0
Always round up =
1
Always round down
=
2
Eat-in/Take-out/Drive Thru procedure
compulsory before tendering is allowed?
Hash is
15
16
17
18
19
Normal =
0
Non-add =
2
Yes = 1
No = 0
Reset the Time report Z counter after a Z1
Time report?
Yes = 2
No = 0
Reset the PLU report Z counter after a Z1
PLU report?
Yes = 4
No = 0
Reset the Clerk report Z counter after a Z1
Clerk report?
Yes = 1
No = 0
Reset the Group report Z counter after a Z1
Group report?
Yes = 2
No = 0
Reset the Daily sales report Z counter after a
Z2 Daily sales report?
Yes = 1
No = 0
Paper sensor is enabled?
Yes = 0
No = 2
Split pricing is deactivated?
Yes = 4
No = 0
Enable direct multiplication?
Yes = 1
No = 0
Adds to current level =
2
Replaces current level =
0
Global Entry Limit: 0 (default) is no limit
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
SUM
Yes = 1
No = 0
Reset the Financial report Z counter after a
Z1 Financial report?
Stock counter
programming:
=
0-14
P-Mode Programming • 137
Address
20
SYSTEM OPTION
VALUE
Allow multiplication by more than one
digit?
Yes = 1
No = 0
Amount tendered =
2
Amount of sale =
Display “add” price of linked item?
0
Tender Validation
amount is:
21
Level 1 =
Level 2 =
Pop-up after item =
Pop-up after sale =
Stay-down =
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 0
No = 2
1
0
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
0
1
Yes = 2
No = 0
1
2
0
1
2
Pop-up after item =
Pop-up after sale =
Stay-down =
0
1
2
Allow sale when stock reaches “0”?
Allow Swedish round on subtotal?
22
Allow Swedish round on cash?
Allow Z stock report?
Enter =
Exit =
23
Training mode
24
Enable Electronic Journal?
25
Prompt Operator when Electronic Journal is
full?
Stop Operations when Electronic Journal is
full?
Send only Negative Entries to Electronic
Journal?
Send Reset Report to Electronic Journal?
Disable Cash Declaration?
Table Management =
26
Clerk Interrupt =
VAT Shift affects the whole receipt?
27
Disable Level Keys?
28
Price level is:
29
Modifier is:
30
Store Name (8-characters)
138 • P-Mode Programming
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Address
31
SYSTEM OPTION
VALUE
Program descriptors with overlay?
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
0
1
0
Yes = 2
No = 0
Yes = 4
No = 0
Use Journal Take-up Spool?
(ER-920/925 only)
Use MCR
32
MSR Track Use:
33
Not Used
Track 1 & 2 =
Track 3 & 4 =
Use Auto cutter?
Mix & Match is taxable?
34
36
SUM
Price embedded barcode type:
Disabled
Type 1
Type 2
Type 4
Type 7
35
=
=
=
=
=
=
0
1
3
4
7
Language?
English =
Spanish =
French =
Require manager to open/close checks?
Enable charge posting functions?
Send Reports to Remote Printer?
(sends to printer with lowest port#)
37
MSR Connected to:
38
Datatran =
PDC =
Register =
Pin pad connected to device on port #:
39
Pin Pad Type:
DUKPT =
ROTATE =
EFT Draft is fine dining (prints tip line)?
40
Disable Not-Found PLU feature?
41
For Puerto Rico Only
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
0
1
2
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
0
1
2
0-4
0
1
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 1
No = 0
P-Mode Programming • 139
System Options - Reference Information
#
Option
Description
2
Clerk sign on method is Direct Entry
or Code Entry
For direct entry, enter the numeric clerk
code and press the CLERK key. For
code entry, press the CLERK key, enter
the clerk code and press the CLERK
key.
6
Allow the post tender function
Select Y to allow re-tendering should a
second change calculation become
necessary. Re-enter the tendered amount
and press the CASH key to show the
new change computation.
14
Hash is NORMAL or NON-ADD
Normal Hash adds to all totals except the
gross and net sales totals on the financial
report.
Non-add Hash does not add to any
totals, except the HASH total on the
financial report.
17
Split Pricing is deactivated?
If N, both multiplication and split pricing
calculations can be done with the
X/TIME key. If Y, only multiplication
can be done with the X/TIME key.
18
Enable Direct Multiplication
If Y, you can multiply preset items by
simply entering the quantity, then
pressing the preset PLU key.
21
Display add price of linked item?
When Y, the customer display shows a
total of the item and linked item. For
example, if PLU is $1.00 and is linked to
PLU2, which is $0.25, the display will
show $1.25.
21
Allow Swedish round on subtotal?
22
Allow Swedish round on cash?
Swedish rounding rounds as below:
.00 - .02 = .00
.03 - .07 = .05
.08 - .09 = .10
140 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
#
Option
Description
26
Table Management, or
Clerk Interrupt allows you to temporarily
suspend an incomplete transaction by
signing on a new clerk. The new clerk
can begin a new transaction with the first
transaction temporarily suspended. The
original transaction can be recalled for
completion by signing on the original
clerk. You cannot use check/table
tracking or charge posting when the clerk
interrupt system is implemented.
Clerk Interrupt
Using the clerk interrupt feature requires
allocation of at least 2 guest checks and
sufficient soft check lines to support the
interrupted transaction (i.e. if 20 soft
check lines are allocated, a transaction
with up to 20 lines can be interrupted.)
29
Modifier is:
Pop-up after item?
Pop-up after sale?
Stay-down?
A MODIFIER key alters the next PLU
registered, either by changing the code
number of the PLU so that a different
item is registered, or by adding the
modifier descriptor and not changing the
code of the subsequent PLU. If you
press a modifier key, you have the option
of the modifier applying only to the next
item (0), having the same modifier apply
to any subsequent item registered in the
same transaction (1), or having the same
modifier apply to any subsequent item on
any subsequent transaction (2).
30
Store Name
This is an 8-character alpha/numeric
field. Entry is made by alpha overlay or
descriptor code, depending upon the
method selected. You must set a store
name when using an SD card to
save/load programs or reports. The name
set here must match the name of the
folder on the SD card, for example:
SD:/ER900/PGMBACK/NAME for
program files or
SD:/ER900/RPTBACK/NAME for
report files. Report files can be viewed
using the optional PC Utility. Consult
with your SAM4s dealer for details.
31
Program descriptors with overlay/
Defaults to Yes for flat keyboard models;
No for raised key models.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 141
#
Option
Description
34
Price Embedded barcode type
If price embedded barcodes are scanned,
choose, type 1, 2, 4, or 7. Definition of
types is shown in the chart below.
36
Require manager to open/close
checks?
When Y, you must turn the key lock to
the MGR position if you wish to open a
new check or close a check. This option
will usually be Y when a charge posting
system is implemented and you do not
wish a clerk to inadvertently open a new
account.
Enable charge posting functions?
When charge posting is enabled, the
FINALIZE, PAYMENT, and PAY
TENDER keys are enabled.
142 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Print Option Programming
Refer to the “Print Option Table” to review the print options. Read each option carefully to
determine if you wish to make any changes.
NOTE: Typical selections are set as default. After clearing memory all options settings
are automatically set to the default setting, therefore there is no need to program unless
you are setting an option other than the default.
Programming a Print Option
1. Turn the control lock to the PGM position.
2. Enter 4 0, press the SUBTL key.
3. Enter a print option address and press the X/TIME key.
4. Enter the number representing the status you have selected, or if there is more
than one decision to be made in an address, add the values representing your
choices for each decision and enter the sum. Press the SUBTL key.
5. Repeat from step 3 for each print option you wish to change.
6. Press the CASH key to end print option programming.
Print Option Flowchart
Repeat for each Print
Option
4
0
SUBTL
X/TIME
Option #
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
SUBTL
CASH
Status
P-Mode Programming • 143
Print Option Table
Note: Default Values are shown in bold type.
Address
1
PRINT OPTION
VALUE
Print media total on clerk report?
Yes = 1
No = 0
Yes = 0
No = 2
Print tax symbol?
2
3
4
5
Void Mode/Return totals will print on the
Financial report?
Yes = 0
No = 1
Audaction total will print on the Financial
report?
Yes = 2
No = 0
Skip media totals with zero activity on the
Financial report?
Yes = 0
No = 1
Skip media totals with zero activity on the
Clerk report?
Yes = 0
No = 2
Print Clerk report at the end of the Financial
report?
Yes = 4
No = 0
Print PLU sale item number?
Yes = 1
No = 0
Print PLU with zero totals on report?
Yes = 2
No = 0
Subtotal is printed when the SUBTL key is
pressed?
Yes = 4
No = 0
Print percentage of sales on the PLU report?
Yes = 1
No = 0
Yes = 0
No = 2
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 0
No = 4
Print consecutive number counter on receipt?
6
Print date on receipt?
Print time on receipt?
Print machine number on receipt?
Print clerk name on receipt?
Yes = 0
No = 1
Print Z counter on reports?
Yes = 0
No = 2
8
Home Currency symbol
$ (Default)
9
Print receipt when sign on/off?
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 0
No = 4
7
Print Grand total on the X Financial report?
Print Grand total on the Z Financial report?
144 • P-Mode Programming
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Address
10
PRINT OPTION
VALUE
Print Gross total on the X Financial report?
Yes = 0
No = 1
Yes = 0
No = 2
Yes = 1
No = 0
Print Gross total on the Z Financial report?
11
Print the subtotal without tax on the receipt?
Tax amount to print
on receipt is:
12
13
Combine =
2
Itemize =
0
Print the tax amount on receipt?
Yes = 0
No = 1
Print taxable totals?
Yes = 2
No = 0
Print the tax rate?
Yes = 4
No = 0
Print a breakdown of the VAT eligible sale?
Yes = 1
No = 0
Print training mode message on the receipt
during training mode operations?
Yes = 2
No = 0
14
Currency
CONV. #1 =
.
15
Symbol:
CONV. #2 =
.
16
CONV. #3 =
.
17
CONV. #4 =
.
18
19
20
Print the KP order number on the register
receipt?
Yes = 0
No = 1
Print the item’s price on the kitchen printer
requisition?
Yes = 2
No = 0
Print registrations in void mode on the kitchen
printer requisition?
Yes = 0
No = 1
Print registrations in training mode on the
kitchen printer requisition?
Yes = 2
No = 0
Combine like items on the kitchen printer?
Yes = 0
No = 1
Consolidation of like items on check track?
Yes = 0
No = 2
Chooses volume unit
when the PLU is
gallonage.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Gallons =
0
Liters =
4
=
SUM
P-Mode Programming • 145
21
22
23
24
25
Print preamble message on receipt?
Yes = 0
No = 1
Print postamble message on receipt?
Yes = 0
No = 2
Print preamble message on the guest check?
Yes = 1
No = 0
Print postamble message on the guest check?
Yes = 2
No = 0
Print average items per customer on the
Financial report?
Yes = 0
No = 1
Print average sales per customer on the
Financial report?
Yes = 0
No = 2
Allow a second receipt for the same
transaction?
Yes = 1
No = 0
Priority print by group on the kitchen printer?
Yes = 2
No = 0
Print the PLU number and descriptor on the
receipt?
Yes = 4
No = 0
Print when polling reports?
Yes = 0
No = 1
Print PLU# on PLU report?
Yes = 2
No = 0
Grand total is:
Net sale =
4
Gross sale =
0
26
Adjustable Cut Position (Default 40)
(0-70)
27
Send order to the kitchen printer when the
SUBTL key is pressed?
Yes = 1
No = 0
Print date on hard check?
Yes = 2
No = 0
Print pre graphic logo on receipt?
Yes = 1
No = 0
Print post graphic logo on receipt?
Yes = 2
No = 0
Print pre graphic logo on guest check?
Yes = 1
No = 0
Print post-graphic logo on guest check?
Yes = 2
No = 0
28
29
146 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
30
Not Used
0
31
Number of pre-feeding lines on receipt.
0-5
32
Number of post-feeding lines on receipt.
0-5
33
Print in high density?
Yes = 1
No = 0
Journal is off?
Yes = 2
No = 0
Yes = 4
No = 0
Journal is small?
34
Print EJ from:
Oldest
1
Newest
0
Mask credit card number on all EFT drafts?
Yes = 0
No = 2
35
Number of Datatran Receipt Copies
(default=1)
36
No signature required if EFT transaction is
under xxxx (i.e. if 2000 is set here, no
signature is required on transactions under
$20.00.)
0000
37
Quick journal review (R-Mode/10 Subtotal)
prints last xx (0-99) lines of electronic journal.
0-99
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
0-99
P-Mode Programming • 147
Print Options - Reference Information
#
Option
Description
1
Print media totals on clerk report
Select Yes to print media totals for each
clerk, thus allowing clerk cash drawer
accountability.
Select No to remove the tax symbol
(i.e."T1") from the print and display.
If Yes, each receipt will print the total
number of PLU items sold in the
transaction.
The register can calculate the percentage
of sales represented by each PLU. Select
Yes if you wish to print this percentage
on the PLU report.
Users outside of the USA can designate a
different currency symbol. To select a
different symbol, type descriptors on the
alpha keyboard overlay or enter three
digit alpha character codes. To enter a
descriptor by three digit alpha character
codes you must select No in system
option #31 (See “System Option
Programming” on page 135).
Print tax symbol
4
Print PLU sale item number?
5
Print % of sales on PLU report?
8
Home currency symbol
9
Print receipt when sign on/off?
Select No if you do not wish to print a
receipt when signing on or off a clerk.
11
Print subtotal without tax on the
receipt?
If you hand-write invoices or credit card
slips, you may find it useful to print the
merchandise subtotal. Select Yes if you
wish to print the subtotal without tax on
the receipt.
Tax amount on receipt is:
Combine or Itemize
Select “2” if you are calculating and
reporting more than one sales tax rate
separately and you wish to print just the
total of multiple taxes rather than itemize
each tax on the receipt.
Print a breakdown of the VAT eligible
sale?
If Yes, a breakdown of the VAT eligible
sale will print the net amount and the
VAT amount.
13
148 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
#
Option
Description
15
Currency symbol:
conv.#1
conv.#2
conv.#3
conv.#4
If you are using the currency conversion
feature, you can select the appropriate
symbol for each foreign currency you are
accepting. To select a different symbol,
type descriptors on the alpha keyboard
overlay or enter three digit alpha
character codes. To enter a descriptor by
three digit alpha character codes you
must select No in system option #31 (See
“System Option Programming” on page
135).
Combine like items on the kitchen
printer?
If two of the same items are registered in
the same transaction, you can choose the
format on the kitchen requisition. For
example, if Yes, "2 HAMBURGERS; if
N, "1 HAMBURGER" and "1
HAMBURGER".
Combine like items on check track?
Consolidation of like items can be
selected for soft guest check printing.
For example, if three rounds of drinks are
served, the check will print "3 TAP
BEER" rather than "1 TAP BEER" three
times.
Print average items per customer on
the Financial report?
Choose whether to print the average
items per customer (PLU sales
counter/Net sales counter) or the average
sales per customer (Net Sales/Net Sales
counter).
16
17
18
20
23
Print average sales per customer on
the Financial report?
24
Priority print by group on the kitchen
printer?
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
If Yes, the order in which items appear
on a kitchen requisition is determined by
the group to which the item is assigned,
i.e. items reported to group 1 will print
before items reported to group 2.
P-Mode Programming • 149
Function Key Programming
Three programs are used to program function keys:

Program 70 - is used to set individual options for each function key

Program 80 - is used to program an 18-character alphanumeric descriptor. In the
case of the #/No Sale key, provision is made to program a separate descriptor for
the # and No Sale functions.

Program 90 - is used to set a high amount limit (HALO). In the case of
percentage keys (%1-%5) the percentage rate or amount is programmed; In the
case of currency conversion keys, the conversion rate is programmed.
In this chapter you will find:

General instructions for programs 70, 80 and 90.

Specific Program 70 option programming instructions for each function key.
Program 70 - Function Key Options
Use Program 70 to set options for function keys. Because of the differences inherent in
function keys, individual options will be different. See the specific instructions for each key
in this chapter to find the options for each key.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 0, press the SUBTL key.
7
0
SUBTL
3. Enter the values for the option digit or digits. Depending on the function key you
are programming, you may enter up to six digits N1 through N6. Determine the
values for N1 through N6 by referring to the specific function key information
that follows. (You do not need to enter preceding zeros. For example, if the
function key offers six digits, N1 through N6 and you are only selecting a value
for N6, just enter the value for N6.) Press the function key you wish to program.
N1
N2
N3
N4
N5
N6
FUNCTION
KEY
4. To program additional function keys, repeat from step 3, or press the CASH key
to finalize the program.
CASH
150 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 80 - Function Key Descriptor
Program descriptors by typing descriptors on the alpha keyboard overlay or by
entering three digit alpha character codes. To enter descriptors by three digit alpha
character codes you must set system option #31 (See “System Option Programming” on
page 135).
Note: You can program descriptors up to 18 characters, however only the first 10 will
appear on the display.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 8 0, press the SUBTL key.
8
0
SUBTL
3. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay, press the X/TIME key and then press the function key
you are programming. (Note: As you are entering descriptors only the last 16
descriptors will display.)
Type up to 18
descriptor keys
X/TIME
FUNCTION
KEY
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the function key you are programming key. (See “Descriptor
Code Chart” on page 131.)
Enter up to 18 threecharacter codes
FUNCTION
KEY
4. To program additional function keys, repeat from step 3, or press the CASH key
to finalize the program.
CASH
Descriptor Programs for the #/No Sale Key - Programs 80 & 81
Since two distinct functions, # entry and no sale, reside on the same key, different programs
are used to program each descriptor.
To program the no sale descriptor:
8
0
SUBTL
Enter up to 18 descriptor codes, or
type 18 alpha overlay descriptors
To program the # descriptor:
8
1
SUBTL
Repeat for another function key
FUNCTION
KEY
CASH
Repeat for another function key
Enter up to 18 descriptor codes, or
type 18 alpha overlay descriptors
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
FUNCTION
KEY
CASH
P-Mode Programming • 151
Program 90 - Function Key HALO
Use Program 90 to program a high amount lock out (HALO) for a function key. Only
specific keys require this program. For example, you can set a HALO for the CASH,
CHECK or CHARGE keys. Refer to the specific function key programming information in
this chapter to determine when the HALO option is available.
Note: An 8 digit HALO has a maximum entry of $500,000.00.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 9 0, press the SUBTL key.
9
0
SUBTL
3. Enter a HALO of up to eight digits, (or "0" for no HALO). Press the function
key on the keyboard you wish to program.
FUNCTION
KEY
Enter 1-8 digit
HALO
4. To program additional function keys, repeat from step 2, or press the CASH key
to finalize the program.
CASH
Program 90 Instructions for %1-%5 Keys
Repeat for another
function key
9
0
SUBTL
Enter 5 digit rate or
amount (see note below)
%
CASH
Note: If key is amount, enter 5 digit HALO, or 0 for no HALO. If key is percentage
enter the percentage in a five-digit format, without the decimal (XX.XXX). For
example: for 10%, enter 10000; for 5.55%, enter 05550; for 99.999%, enter 99999.
152 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Instructions for Currency Conversion Rate - Program 90
1. Turn the control lock to the PGM position.
2. To begin the program, enter 9 0, press the SUBTL key.
9
0
SUBTL
3. Enter the exchange rate of up to 7 digits (do not enter the decimal point), and
then enter a number from 0 to 7 to indicate the decimal position. See "Currency
Exchange Rate Programming Examples" below.
Exchange Rate
Decimal
Position
4. Press the function key on the keyboard you wish to program.
FUNCTION
KEY
5. To program additional function keys, repeat from step 2, or press the CASH key
to finalize the program.
CASH
Currency Exchange Rate Programming Examples
Note: Foreign currency exchange rates may be stated as “foreign currency in dollars”,
or “dollars in foreign currency”. Use the rate stated in “dollars in foreign currency”
when you are programming this section.
The US dollar (home currency) is worth 1.3720 Canadian dollars (foreign currency).
1
3
7
2
0
Exchange Rate
4
Decimal
Position
The US dollar (home currency) is worth 110.24 Japanese Yen (foreign currency).
1
1
0
2
Exchange Rate
4
2
Decimal
Position
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 153
ADD CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
N3
154 • P-Mode Programming
SUBTL
N1
N2
N3
ADD
CEHCK
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Compulsory before tendering?
Yes = 2
No = 0
Advance the consecutive # when this
function is used?
Yes = 0
No = 4
Delete the pre/postamble when this function
is used?
Yes = 0
No = 1
Exempt tax 1?
Yes = 2
No = 0
Exempt tax 2?
Yes = 4
No = 0
Exempt tax 3?
Yes = 1
No = 0
Exempt tax 4?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
CANCEL - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
CANCEL
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
=
SUM
=
SUM
CASH - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
N3
SUBTL
N1
N2
N3
CASH
CASH
OPTION
VALUE
Amount tender is compulsory?
Yes = 1
No = 0
Allow over tendering and under tendering in
X control lock position only?
Yes = 2
No = 0
Disable under tendering?
Yes = 4
No = 0
Open cash drawer?
Yes = 0
No = 1
Exempt tax 1?
Yes = 2
No = 0
Exempt tax 2?
Yes = 4
No = 0
Exempt tax 3?
Yes = 1
No = 0
Exempt tax 4?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 155
CHARGE 1-8 - Function Key Options
Repeat for another function
7
0
Address
N1
N2
N3
N4
N5
156 • P-Mode Programming
SUBTL
N1
N2
N3
N4
N5
CHARGE
1-8
OPTION
VALUE
Amount tender is compulsory?
Yes = 1
No = 0
Allow over tendering and under tendering in
X control lock position only?
Yes = 2
No = 0
Disable under tendering?
Yes = 4
No = 0
Open cash drawer?
Yes = 0
No = 1
Allow over tendering?
Yes = 2
No = 0
Non-add # entry compulsory?
Yes = 4
No = 0
Exempt tax 1?
Yes = 1
No = 0
Exempt tax 2?
Yes = 2
No = 0
Exempt tax 3?
Yes = 4
No = 0
Exempt tax 4?
Yes = 1
No = 0
Validation compulsory?
Yes = 2
No = 0
Connect Datatran?
Yes = 4
No = 0
Select Transaction Type:
(for Datatran Operations)
CASH
=
SUM
Credit = 1
Debit = 2
Gift = 3
Gift NSF = 4
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
N2
N3
N4
SUBTL
N1
N2
N3
N4
CHECK
CASH
OPTION
VALUE
Amount tender is compulsory?
Yes = 1
No = 0
Allow over tendering and under tendering in
X control lock position only?
Yes = 2
No = 0
Disable under tendering?
Yes = 4
No = 0
Open cash drawer?
Yes = 0
No = 1
Exempt tax 1?
Yes = 2
No = 0
Exempt tax 2?
Yes = 4
No = 0
Exempt tax 3?
Yes = 1
No = 0
Exempt tax 4?
Yes = 2
No = 0
Check endorsement compulsory?
Yes = 1
No = 0
Validation is compulsory?
Yes = 2
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
=
SUM
P-Mode Programming • 157
CHECK CASHING - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
SUBTL
N1
N2
CHECK
CASH
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
Check Endorsement is compulsory?
Yes = 1
No = 0
=
SUM
=
SUM
CHECK ENDORSEMENT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
158 • P-Mode Programming
SUBTL
N1
N2
CHECK
ENDORSE
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Print the amount of the check and
endorsement message?
Yes = 2
No = 0
Print date?
Yes = 4
No = 0
Print time?
Yes = 1
No = 0
Print clerk?
Yes = 2
No = 0
Print consecutive number?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
CHECK # - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
N2
N3
N4
SUBTL
N1
N2
N3
N4
CHECK#
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Before registering, begin a tracking number?
Yes = 2
No = 0
Opening clerk has exclusive access?
Yes = 4
No = 0
Check track # and balance will print on
receipt?
Yes = 0
No = 1
Check track # and balance will print on
remote?
Yes = 0
No = 2
Allow only one check per table?
Yes = 4
No = 0
Check# is automatically assigned by
register?
Yes = 1
No = 0
PBAL key is used Drive thru recall key?
Yes = 2
No = 0
Length of Check (0-9)
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
=
SUM
0-9
P-Mode Programming • 159
DRIVE THRU / EAT IN / TAKE OUT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
SUBTL
N1
N2
DRIVE
THRU
CASH
Repeat for another function
7
0
SUBTL
N1
N2
EAT IN
CASH
Repeat for another function
7
0
Address
N1
N2
160 • P-Mode Programming
SUBTL
N1
N2
TAKE OUT
CASH
OPTION
VALUE
Exempt tax 1?
Yes = 1
No = 0
Exempt tax 2?
Yes = 2
No = 0
Exempt tax 3?
Yes = 4
No = 0
Exempt tax 4?
Yes = 1
No = 0
Validation is compulsory?
Yes = 2
No = 0
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
ERROR CORRECT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
ERROR
CORRECT
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
=
SUM
=
SUM
F/S Subtotal - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
F/S
SUBTL
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 161
F/S TEND - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
N3
SUBTL
N1
N2
N3
F/S
TEND
CASH
OPTION
VALUE
Exempt tax 1?
Yes = 1
No = 0
Exempt tax 2?
Yes = 2
No = 0
Exempt tax 3?
Yes = 4
No = 0
Exempt tax 4?
Yes = 1
No = 0
The tender is allowed in any amount?
Yes = 2
No = 0
Open cash drawer?
Yes = 0
No = 1
Validation is compulsory?
Yes = 2
No = 0
Allow over-tender?**
Yes = 4
No = 0
=
SUM
** The recommended setting for this flag is “No”. Since all food stamp payment are made
by EBT, there is no situation where an over-tender would be allowed.
162 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
GUEST - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
GUEST
CASH
OPTION
VALUE
Guest count entry compulsory when you use
guest check operation?
Yes = 1
No = 0
Before registering any transaction, enter a
guest count?
Yes = 2
No = 0
Print Guest # at the kitchen printer?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
=
SUM
P-Mode Programming • 163
#/NS - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
N2
N3
N4
164 • P-Mode Programming
SUBTL
N1
N2
N3
N4
#/NS
CASH
OPTION
VALUE
No Sale is inactive?
Yes = 1
No = 0
No Sale active in X control lock position
only?
Yes = 2
No = 0
No Sale inactive after non-add # entry?
Yes = 4
No = 0
Enforce non-add # entry at start of sale?
Yes = 1
No = 0
Print when a NO SALE is performed?
Yes = 0
No = 2
Non-add # entries are prohibited?
Yes = 4
No = 0
Compulsory non-add entry must match
number of digits set in the MAX DIGIT flag
below?
Yes = 1
No = 0
Print non-add on guest check?
Yes = 2
No = 0
Enter maximum number of digits for nonadd number entry. Zero (0) means no limit.
=
SUM
0-8
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
MDSE RETURN - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
RETURN
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
=
SUM
P-Mode Programming • 165
MODIFIER 1-5 - Function Key Options
Note: See example on the following page.
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
SUBTL
N1
N2
N3
MODIFIER
OPTION
VALUE
Key is active in X control lock position
only?
Yes = 1
No = 0
Affect PLU number?
(If No, only modifier descriptor is added.)
Yes = 2
No = 0
Print modifier descriptor on the guest check?
Yes = 1
No = 0
Print modifier descriptor on the receipt?
Yes = 2
No = 0
Value of affected digit (0-9)
N3
CASH
=
SUM
0-9
To set Affected Digit (1-15) of PLU#:
Repeat for another
function
9
0
166 • P-Mode Programming
SUBTL
1-15
MODIFIER
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Modifier Key Programming Example
Selling soft drinks in different sizes is an excellent modifier application. For example, a
restaurant sells Coke, Sprite and Root Beer in 3-sizes: small, medium & large.
If the PLU number assignment is:
PLU #1 =
Coke
PLU #2 =
Sprite
PLU #3 =
Root Beer
You may choose to modify the 4th digit of the PLU number with the digit 1 for small, 2 for
medium and 3 for large. (Always count right-to-left to determine the PLU digit#.)
When the 4th digit is modified to a value of 1, and the Small modifier key is pressed before
the Root Beer key, the registration of PLU #1003 results.
PLU digit
8 7 6 5 4 3 2 1
0 0 0 0 1 0 0 3
New PLU #
To complete the application, set modifier programming options as shown:
Modifier Name
Affected Digit
(Program 90)
Value of Affected Digit
(Program 70, option N3)
Small
4
1
Medium
4
2
Large
4
3
The following PLUs will be programmed:
PLU Number
Item
1001
Small Coke
1002
Small Sprite
1003
Small Root Beer
2001
Medium Coke
2002
Medium Sprite
2003
Medium Root Beer
3001
Large Coke
3002
Large Sprite
3003
Large Root Beer
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 167
PBAL - Function Key Options
Options - Program 70 (P-Mode)
7
0
Address
1
SUBTL
N1
PREVIOUS
BALANCE
CASH
OPTION
VALUE
Previous balance may be entered at any
time?
Yes = 1
No = 0
Previous balance required at the start of the
sale?
Yes = 2
No = 0
=
SUM
=
SUM
PROMO - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
168 • P-Mode Programming
SUBTL
N1
N2
PROMO
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Exempt tax 1?
Yes = 4
No = 0
Exempt tax 2?
Yes = 1
No = 0
Exempt tax 3?
Yes = 2
No = 0
Exempt tax 4?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
PAID OUT 1-3 - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
P/O
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
=
SUM
=
SUM
PRINT CHECK - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
SUBTL
N1
N2
PRINT
CHECK
CASH
OPTION
VALUE
N1
Enter port. (Zero if the check will print on
the receipt printer)
N2
Automatically service the check?
Yes = 1
No = 0
Print the number of times the check has been
printed on the on the guest check
Yes = 0
No = 2
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
0-4
P-Mode Programming • 169
RECD ON ACCT 1-3 - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
R/A
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
=
SUM
=
SUM
SCALE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
SUBTL
N1
N2
N3
SCALE
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Allow manual entry of weight?
Yes = 4
No = 0
Subtract tare weight on the scale entry?
Yes = 1
No = 0
Not Used
N3
170 • P-Mode Programming
CASH
0
Scaleable items can be open price or
scaleable entry.
Yes = 4
No = 0
Weight symbol for manual entry is:
Lb = 0
Kg = 1
Oz = 2
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
SERVICE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
N2
N3
SUBTL
N1
N2
N3
N4
CASH
OPTION
VALUE
Compulsory non-add number before this key
is used?
Yes = 1
No = 0
Print on receipt?
Yes = 0
No = 2
Allow negative balance in X control lock
position only?
Yes = 4
No = 0
Calculate tax 1?
Yes = 0
No = 1
Calculate tax 2?
Yes = 0
No = 2
Calculate tax 3?
Yes = 0
No = 4
Calculate tax 4?
Yes = 0
No = 1
Validation is compulsory?
Yes = 2
No = 0
Enter the port number if you are using a
hard check system.
N4
SERVICE
=
SUM
=
SUM
0-4
SUBTOTAL - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
SUBTL
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 171
TABLE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
SUBTL
N1
TABLE
CASH
OPTION
VALUE
Table number entry compulsory before
opening a new check?
Yes = 1
No = 0
Table number entry compulsory for all
sales?
Yes = 2
No = 0
Print table# at the remote printer?
Yes = 4
No = 0
=
SUM
=
SUM
TARE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
172 • P-Mode Programming
SUBTL
N1
TARE
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Using number 5 to manually enter a tare
weight?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
TAX EXEMPT - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
N1
N2
SUBTL
N1
N2
TAX
EXEMPT
CASH
OPTION
VALUE
Exempt tax 1?
Yes = 1
No = 0
Exempt tax 2?
Yes = 2
No = 0
Exempt tax 3?
Yes = 4
No = 0
Exempt tax 4?
Yes = 1
No = 0
Compulsory non-add number before this key
is used?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
=
SUM
P-Mode Programming • 173
TIP - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
N2
N3
N4
174 • P-Mode Programming
SUBTL
N1
N2
N3
N4
TIP
OPTION
Tip is:
CASH
VALUE
Percentage =
1
Amount =
0
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Add tax rate 1?
Yes = 4
No = 0
Add tax rate 2?
Yes = 1
No = 0
Add tax rate 3?
Yes = 2
No = 0
Add tax rate 4?
Yes = 4
No = 0
Add the tip total to the NET and GROSS
sales total?
Yes = 1
No = 0
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
VALIDATE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another function
7
0
Address
SUBTL
N1
N2
VALID
OPTION
CASH
VALUE
N1
Enter output communication port.
Enter Zero if validation is not used.
N2
This function is disabled?
Yes = 1
No = 0
Allow multiple validations?
Yes = 2
No = 0
=
SUM
=
SUM
0-4
VOID - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
Address
N1
0
SUBTL
N1
VOID
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 175
WASTE - Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
Address
N1
176 • P-Mode Programming
SUBTL
N1
WASTE
CASH
OPTION
VALUE
Key is inactive?
Yes = 1
No = 0
Key is active in X control lock position
only?
Yes = 2
No = 0
Validation is compulsory?
Yes = 4
No = 0
=
SUM
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Note: See “Program 90 Instructions for
%1-%5 Keys” on page 151 to set the
value for the percentage or amount.
%1-%5 Function Key Options
Options - Program 70 (P-Mode)
Repeat for another
function
7
0
SUBTL
Address
OPTION
N1
Apply an:
N1
N2
N3
N4
N5
N3
Amount =
Percentage =
% Key is active in X control lock position
only?
% Key is:
Open =
Preset =
% Key is:
Sale =
Item =
Allow % key override preset?
% Key is:
Positive =
Negative =
%/Amount taxable tax 1?
N4
%/Amount taxable tax 2?
%/Amount taxable tax 3?
%/Amount taxable tax 4?
N5
N6
Reduce (or increase) the food stamp subtotal
by % entry?
Allow only one time subtotal entry?
Allow multiple amount discounts (coupons)
without pressing subtotal?
Allow % key preset override active in X
control lock position only?
Validation is compulsory?
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
%
VALUE
Key is inactive?
N2
N6
CASH
=
SUM
1
0
Yes = 2
No = 0
Yes = 4
No = 0
1
0
2
0
Yes = 4
No = 0
1
0
Yes = 2
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
Yes = 4
No = 0
Yes = 1
No = 0
Yes = 2
No = 0
P-Mode Programming • 177
Mix and Match Discount Programming
Retailers often offer discounts when multiples of different items are purchased. For example,
the offer: “save $5 on any three bottles of wine” can be handled by a mix and match discount.
The ER-900 can accommodate up to 99 different mix and match discounts.
Tables have the following programming options that are set through separate programs:

Program 600 – Trip Level Programming – This program sets the number of items
that must be purchased to receive the discount

Program 601 – Price Programming – This program sets the amount of the discount.

Program 610 – Mix & Match Descriptor – This program allows you to set a unique,
up to 18-character, descriptor for each Mix & Match discount.
You also must link eligible items to the appropriate table. See “Program 450 – PLU Mix and
Match Programming” on page 134 to identify the mix and match table for the eligible PLU.
178 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 600 – Trip Level Programming
1. Turn the control lock to the PGM position.
2. To begin the program, enter 6 0 0, press the SUBTL key.
6
0
0
SUBTL
3. Enter the number (1-99) of the mix and match table you wish to program; press
the X/TIME key.
X/TIME
4. Enter a level of up to 5 digits (the Maximum Level you can enter is 50000) and
press the SUBTL key.
Enter the trip
level, up to 5
digits
SUBTL
5. Repeat from step 3 for each table you wish to program. Press the CASH key to
finalize the program.
CASH
Program 601 – Price Programming
1. Turn the control lock to the PGM position.
2. To begin the program, enter 6 0 1, press the SUBTL key.
6
0
1
SUBTL
3. Enter the number (1-99) of the mix and match table you wish to program; press
the X/TIME key.
X/TIME
4. Enter a price (up to 7 digits) and press the SUBTL key.
SUBTL
Price/HALO
5. Repeat from step 3 for each table you wish to program. Press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 179
Program 610 – Mix & Match Descriptor Programming
Program descriptors by typing descriptors on the alpha keyboard overlay or by
entering three digit alpha character codes. To enter descriptors by three digit alpha
character codes you must set system option #31 (See “System Option Programming” on
page 135).
1. Turn the control lock to the PGM position.
2. To begin the program, enter 6 1 0, press the SUBTL key.
6
1
0
SUBTL
3. Enter the number (1-99) of the M&M table you wish to program; press the
X/TIME key.
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the SUBTL key.
Enter up to 18 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
180 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Clerk Programming
Clerks (which may be used as cashiers), have the following programming options. These
options are set through separate programs:

Program 800 - Secret Code programming determines the code that is used for clerk
sign on if a code entry sign on method is selected in system option #2 (See "System
Option Programming" on page 135.)

Program 801 - If a second cash drawer is installed, Drawer Assignment determines
which cash drawer will be opened for each.

Program 810 - Clerk Descriptor Programming allows you to set a unique, up to 18
character, descriptor for each clerk
Before attempting any programming, all clerks must first be signed off in REG mode.
Program 800 - Secret Code Programming
1. Turn the control lock to the PGM position.
2. To begin the program, enter 8 0 0, press the SUBTL key.
8
0
0
SUBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME
key.
X/TIME
4. Enter a secret code (up to 6 digits); press the SUBTL key.
Enter the secret
code, up to 6
digits
SUBTL
5. Repeat from step 3 for each clerk you wish to program. Press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 181
Program 801 - Drawer Assignment
1. Turn the control lock to the PGM position.
2. To begin the program, enter 8 0 1, press the SUBTL key.
8
0
1
SUBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME
key.
X/TIME
4. Refer to the table below and enter a 2-digit option code. Press the SUBTL key.
Address
OPTION
N1
N2
N1
N2
Train Clerk
VALUE
Assign to drawer 1:
1
Assign to drawer 2:
2
No Drawer:
0
=
Yes = 1
No = 0
SBTL
5. Repeat from step 3 for each clerk you wish to program. Press the CASH key to
finalize the program.
CASH
182 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 810 - Clerk Descriptor Programming
Program descriptors by typing descriptors on the alpha keyboard overlay or by
entering three digit alpha character codes. To enter descriptors by three digit alpha
character codes you must set system option #31 (See “System Option Programming” on
page 135).
1. Turn the control lock to the PGM position.
2. To begin the program, enter 8 1 0, press the SUBTL key.
8
1
0
SUBTL
3. Enter the number (1-99) of the clerk you wish to program; press the X/TIME
key.
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the SUBTL key.
Enter up to 18 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 183
Group Programming
99 Group totals are available to accumulate totals of individual PLUs that are assigned to
each group. Each PLU can be assigned to one, two or three different groups. (See "Program
150 - PLU Group Assignment" on page 126 to program PLU groups for each PLU.)
 Use program 900 to assign a group status, i.e. a group can be set to not add to the
total of all groups, or a group can be used to designate like items for kitchen printer
assignment.
 Use program 910 to assign a unique descriptor for each group, so that the group
may be easily understood on the group report.
Program descriptors by typing descriptors on the alpha keyboard overlay or by
entering three digit alpha character codes.
Programming Group Status - Program 900
1. Turn the control lock to the PGM position.
2. To begin the program, enter 9 0 0, press the SUBTL key.
9
0
0
SUBTL
3. Enter the number (1-99) of the group you wish to program; press the X/TIME
key.
X/TIME
4. Enter an option digit from the table below, press the SUBTL key.
Address
N1
OPTION
VALUE
Group total is added to the total of all
groups on the Group report?
Yes = 0
No = 1
Send to kitchen printer?
No Choice
KP PORT# : R (receipt requisition)
KP PORT#: 1
KP PORT#: 2
KP PORT#: 3
KP PORT#: 4
N2
N3
N4
Print RED on KP?
N5
Gift Card:
N1
N2
N3
N4
N5
=
SUM
Yes = 2
No = 0
0
1
2
4
1
2
Yes = 1
No = 0
None = 0
Activate = 1
Add = 2
SUBTL
5. To program additional groups, repeat from step 3, or press the CASH key to
finalize the program.
CASH
184 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Programming Group Descriptors
1. Turn the control lock to the PGM position.
2. To begin the program, enter 9 1 0, press the SUBTL key.
9
1
0
SUBTL
3. Enter the number (1-99) of the group you wish to program; press the X/TIME
key.
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the SUBTL key.
Enter up to 18 threecharacter codes
SUBTL
5. To program additional groups, repeat from step 3, or press the CASH key to
finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 185
Miscellaneous Programming
Program 1500 - Macro Key Sequence Programming
Macros are special function keys that are used to execute a sequence of key depressions. For
example, a macro might be used to execute a string of reports or to automatically tender a
preset amount. Up to ten different macros may be placed on the keyboard. (See "Function
Key Assignment Programming” on page 99 to place macros on the keyboard.)
To Program a Macro
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 5 0 0, press the SUBTL key.
1
5
0
0
SUBTL
3. Press the Macro key that you wish to program.
MACRO
4. You must set the key lock to the position where you wish the macro to set the
register (REG, X or Z.) For example, if you wish the macro to set the key lock
to X to run a report, turn the key lock to X. When used in the REG position, the
macro will set the register to X and run the report.
5. Press up to 50 keystrokes that you wish the macro to execute.
Type up to 50
keystrokes
6. Return the key lock to the PGM position and press the macro key to finalize.
MACRO
7. Repeat from step 3 to program additional macros. Press the CASH key to
finalize the program.
CASH
To Remove a Macro
If you wish to change a macro sequence change the function key assignment of the key to
‘Inactive’, and then reassign the macro function and reprogram the keystrokes as shown
above. (See “Function Key Assignment Programming” on page 99.)
186 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 700 – Logo/Endorsement Message Programming
Programming the Receipt/Check Endorsement Message
A preamble message of up to six lines can be printed at the top of each receipt; a postamble
message of up to six lines can be printed at the bottom of each receipt, and an endorsement
message of up to ten lines can be printed when a check is endorsed on an optional slip printer.
Each line can consist of up to 32 characters.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 0 0, press the SUBTL key.
7
0
0
SUBTL
3. Refer to the chart below and enter the number that represents the line you wish to
program; press the X/TIME key.
X
X
1
2
3
4
5
6
7
8
9
10
11
X/TIME
X
Message Line
st
1 line of Preamble
2nd line of Preamble
3rd line of Preamble
4th line of Preamble
5th line of Preamble
6th line of Preamble
1st line of Postamble
2nd line of Postamble
3rd line of Postamble
4th line of Postamble
5th line of Postamble
X
Message Line
12
13
14
15
16
17
18
19
20
21
22
6th line of Postamble
1st line of Endorsement
2nd line of Endorsement
3rd line of Endorsement
4th line of Endorsement
5th line of Endorsement
6th line of Endorsement
7th line of Endorsement
8th line of Endorsement
9th line of Endorsement
10th line of Endorsement
4. If you are programming using an alpha keyboard overlay, type up to 32
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 32
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 32 three-character
codes and press the SUBTL key.
Enter up to 32 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 187
Program 701 - Financial Report Descriptor Programming
The Financial Report selection allows you to reprogram the descriptors that appear with the
Financial Report totals and counters. For example, the first total on the financial report
"+PLU TTL" represents the total of all positive PLU entries. You might wish to re-label this
total to say "FOOD SALES". You can reprogram any of the Financial Report totals listed
here with any 18-character descriptor.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 0 1, press the SUBTL key.
7
0
1
SUBTL
3. Refer to the chart on the next page and enter the number that represents the line
you wish to program; press the X/TIME key.
X
X
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the SUBTL key.
Enter up to 18 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
188 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
X
Message Line
X
Message Line
X
Message Line
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
+PLU TTL
-PLU TTL
ADJST TTL
NONTAX
TAX1 SALES
TAX2 SALES
TAX3 SALES
TAX4 SALES
TAX1
TAX2
TAX3
TAX4
XMPT1 SALES
XMPT2 SALES
XMPT3 SALES
XMPT4 SALES
EATIN TTL
TAKEOUT TTL
DRTHRU TTL
%1
%2
%3
%4
%5
NET SALE
CREDIT TAX1
CREDIT TAX2
CREDIT TAX3
CREDIT TAX4
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
FD/S CREDIT
RETURN
ERROR CORR
PREVIOUS VD
VOID MODE
CANCEL
GROSS SALES
CASH SALES
CHECK SALES
R/A 1
R/A 2
R/A 3
P/O 1
P/O 2
P/O 3
HASH TTL
AUDACTION
NOSALE
CASH-IN-D
CHECK-IN-D
FD/S-IN-D
CHG1-IN-D
CHG2-IN-D
CHG3-IN-D
CHG4-IN-D
CHG5-IN-D
CHG6-IN-D
CHG7-IN-D
CHG8-IN-D
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
CHG1 SALES
CHG2 SALES
CHG3 SALES
CHG4 SALES
CHG5 SALES
CHG6 SALES
CHG7 SALES
CHG8 SALES
FOREIGN 1
FOREIGN 2
FOREIGN 3
FOREIGN 4
DRWR TTL
PROMO
WASTE
TIP
TRAIN TTL
BAL FORWARD
GUESTS
P/BAL
CHECKS PAID
SERVICE
MIX&MATCH
PAYMENT TTL
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 189
Program 710 - Clerk Report Descriptor Programming
The Clerk Report selection allows you to reprogram the descriptors that appear with the Clerk
Report totals and counters. For example, the first total on the clerk report "NET SALES"
might be re-labeled to say "GROSS SALES". You can reprogram any of the Clerk Report
totals listed here with any 18-character descriptor.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 1 0, press the SUBTL key.
7
1
0
SUBTL
3. Refer to the chart on the next page and enter the number that represents the line
you wish to program; press the X/TIME key.
X
X
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the SUBTL key.
Enter up to 18 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
190 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
X
Message Line
X
Message Line
X
Message Line
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
NET SALE
NONTAX
TAX1 SALES
TAX2 SALES
TAX3 SALES
TAX4 SALES
TAX1
TAX2
TAX3
TAX4
XMPT1 SALES
XMPT2 SALES
XMPT3 SALES
XMPT4 SALES
EATIN TTL
TAKEOUT TTL
DRTHRU TTL
%1
%2
%3
%4
%5
CREDIT TAX1
CREDIT TAX2
CREDIT TAX3
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
CREDIT TAX4
FD/S CREDIT
RETURN
ERROR CORR
PREVIOUS VD
VOID MODE
CANCEL
GROSS SALES
CASH SALES
CHECK SALES
R/A 1
R/A 2
R/A 3
P/O 1
P/O 2
P/O 3
HASH TTL
CASH-IN-D
CHECK-IN-D
FD/S-IN-D
CHG1 SALES
CHG2 SALES
CHG3 SALES
CHG4 SALES
CHG5 SALES
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
CHG6 SALES
CHG7 SALES
CHG8 SALES
FOREIGN 1
FOREIGN 2
FOREIGN 3
FOREIGN 4
DRWR TTL
PROMO
WASTE
TIP
TRAIN TTL
BAL FORWARD
GUESTS
P/BAL
CHECKS PAID
SERVICE
NOSALE
MIX&MATCH
PAYMENT
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 191
Program 711 - Macro Name Programming
Up to ten function locations may be designated as Macro keys. You may wish to program a
name for a macro. For example if a macro executes a series of commands to produce daily
reports, you can program the descriptor “DAILY”, so the macro can easily be identified.
Macro names can also be helpful when looking at keyboard layout information with the PC
communication utility.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 1 1, press the SUBTL key.
7
1
1
SUBTL
3. Enter the number of the Macro you wish to program (1-10); press the X/TIME
key.
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 18
descriptors on the overlay and press the SUBTL key. (Note: As you are entering
descriptors only the last 16 descriptors will display.)
Type up to 18
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 18 three-character
codes and press the X/TIME key. (See “Descriptor Code Chart” on page 131.)
Enter up to 18 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
192 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 720 – Datatran Message Program
When a Datatran integrated payment appliance is connected, you can print a message of up to
four lines on the electronic payment draft receipt.
1. Turn the control lock to the PGM position.
2. To begin the program, enter 7 2 0, press the SUBTL key.
7
2
0
SUBTL
3. Enter the number of the message line (1-4) you wish to program; press the X/TIME
key.
X/TIME
4. If you are programming using an alpha keyboard overlay, type up to 32 descriptors
on the overlay and press the SUBTL key. (Note: As you are entering descriptors
only the last 16 descriptors will display.)
Type up to 32
descriptor keys
SUBTL
If you are programming using descriptor codes, enter up to 32 three-character codes
and press the X/TIME key. (See “Descriptor Code Chart” on page 131.)
Enter up to 32 threecharacter codes
SUBTL
5. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 193
Program 1000 - NLU Code Number Programming
Keyboard PLUs are fixed keys on the keyboard (like traditional department keys) that access
specific PLUs. In the default program each Keyboard PLU will look up the appropriate
numeric PLU, beginning with PLU #1 for Keyboard PLU key #1 and continuing sequentially
through the keyboard.
However, this numbering sequence may be impractical for some applications. For example,
Keyboard PLU #1 may represent a can of Diet Pepsi. The merchant may wish to have the
Keyboard PLU look up the UPC code number for Diet Pepsi, which is “120500”. Using this
program you can change the Number Look-Up (NLU) for the keyboard PLU to any 15-digit
number you choose.
On the ER-920 and ER-940 default keyboard, there are 100 keyboard PLU keys. The ER925 and ER-945 come equipped with 21 Keyboard PLUs and may be expanded to up to 63
Keyboard PLUs.
Programming the NLU Code Number
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 0 0 0, press the SUBTL key.
1
0
0
0
SUBTL
3. Enter the new PLU code number you wish to use (up to 15 digits), and press the
keyboard PLU on the keyboard you wish to program. Press the same key again.
PLUKEY
SAME
KEY
PLU Code
4. Repeat step #3 to program additional Keyboard PLU locations, or press CASH to
finalize the program
CASH
194 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 1100 - Cash-In-Drawer Limit Programming
You can set a cash-in-drawer limit. When cash in drawer exceeds the limit a warning will
display on the screen. You must press CLEAR to remove the warning and continue
operations. The warning will continue to appear at the completion of every transaction with
the limit exceeded, until you use the PAID OUT function to remove cash from the drawer.
Programming the Drawer Limit
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 1 0 0, press the SUBTL key.
1
1
0
0
SUBTL
3. Enter a cash-in-drawer limit (up to 8 digits or 0 for no limit); press the X/TIME
key.
Enter the cash
limit, up to 8
digits
X/TIME
4. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 195
Program 1200 - Check Change Limit Programming
Use this program to set the maximum amount of cash that can be returned when a check is
tendered for an amount greater than the amount of the sale. For example, if the check change
limit is $10.00 the maximum amount that can be tendered into the check key on a $5.00 sale
is $15.00.
Programming the Check Change Limit
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 2 0 0, press the SUBTL key.
1
2
0
0
SUBTL
3. Enter a cash-in-drawer limit (up to 8 digits or 0 for no limit); press the X/TIME
key.
Enter the cash
limit, up to 8
digits
X/TIME
4. Press the CASH key to finalize the program.
CASH
196 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 1300 - Date and Time Programming
Use this program to set the clock and calendar on your ER-900 Series register. The date
changes automatically. After initial setting, time changing will probably be required only for
beginning and ending daylight savings time.
Programming the Date and Time
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 3 0 0, press the SUBTL key.
1
3
0
0
SUBTL
3. Enter time in military standard time (based on 24 hours), must be four digits (i.e.
1300 hours = 1:00 PM); press the X/TIME key.
H
H
M
M
X/TIME
4. Enter the date in MM(month) DD(day) and YY(year) format. Press the X/TIME
key:
M
M
D
D
Y
Y
X/TIME
5. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 197
Program 1400 - Scale Tare Weight Programming
A tare is the amount of weight representing the container, or package when items are sold by
weight. You can pre-program five tare weights, representing the weight of different
containers. When you place an item and a container on optional scale, you can enter the tare
number to automatically subtract the pre-programmed tare weight.
If you choose to use tare #5 for manual tare weight entry, do not enter a weight for tare #5.
(See Scale Operations on page 83.)
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 4 0 0, press the SUBTL key.
1
4
0
0
SUBTL
3. Enter the number (1-5) of the tare you wish to program; press the X/TIME key.
X/TIME
4. Enter the weight of the tare (one digit preceding the decimal key, the decimal
key, and then three digits after the decimal key). Press the SUBTL key.
.
SUBTL
5. To program additional tare weights, repeat from step 3, or press the CASH key to
finalize the program.
CASH
198 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Program 1600 - Machine Number Programming
The machine number is printed on the register receipt. Program a machine number so that
any receipt or journal can be identified with the store or register where the transaction took
place.
Programming the Machine Number
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 6 0 0, press the SUBTL key.
1
6
0
0
SUBTL
3. Enter a machine number (up to 5 digits); press the X/TIME key.
X/TIME
4. Press the CASH key to finalize the program.
CASH
Program 1900 – Starting Kitchen Printer Order Number
When using a kitchen printer or requisition receipt, you can program the starting order
number that will appear on the requisition. When a Z1 financial report is taken, the
requisition number will reset and begin again at the number set here.
Programming the Starting KP Order Number
1. Turn the control lock to the PGM position.
2. To begin the program, enter 1 9 0 0, press the SUBTL key.
1
9
0
0
SUBTL
3. Enter the starting number (up to 4 digits); press the X/TIME key.
X/TIME
4. Press the CASH key to finalize the program.
CASH
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
P-Mode Programming • 199
Program Scans
Since much time and energy has been invested in the planning and programming of your ER900, it is advisable to print a hard copy of the final program for future reference. This copy
should be kept in a safe place. (You can also save your program electronically, on a SD card.
Go to “Program Backup and Restore” on page 104 to use this method.)
1. Turn the control lock to the PGM position.
2. To print a program scan, enter 1 5, press the SUBTL key.
1
5
SUBTL
3. Refer to the chart below and enter a digit to represent the segment of the program
you wish to print; press the X/TIME key.
X
X/TIME
X
Program
X
Program
0
1
2
3
4
5
6
7
8
Group
Tax
System option
Print option
Function keys
Clerk
Preamble message
Postamble message
Endorsement message
9
10
11
12
13
14
15
16
17
Financial Report message
Clerk Report message
Macro Name
Drawer Limit
Check Change Limit
Time & Date
Tare Weight
Machine Number
Mix & Match
4. To read PLU program information, enter the number of the first PLU in a range
of PLUs (up to 15 digits) that are to be scanned; press the PLU key. Enter the
last number in the range (up to 15 digits); press the PLU key, or
PLU
PLU
Pres the first PLU keys that are to scanned and Press the last PLU keys,
PLU
PLU
5. To read MACRO information, press the MACRO key to be scanned,
MACRO
6. To read additional parts of the program, repeat from step 3, or press the CASH
key to finalize the program.
CASH
200 • P-Mode Programming
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports
Financial
Total and count of
all positive PLUs
Total and count of
all Negative PLUs
Total of +PLU and
–PLU sales
Total of Nontaxable sales
Total of tax eligible
sales for each sale
tax
Total of tax
collected for each
tax
Total exempted
sales for each tax
Total sales for each
type of destination
Total and count for
each % function key
(i.e. discounts &
coupons)
DATE 11/10/2011 WED
TIME 13:32
X 1
REPORT
00001
-------------------------------FINANCIAL
+PLU TTL
179.56
$288.60
-PLU TTL
10
-20.00
ADJST TTL
189.56
$268.60
-------------------------------NONTAX
$30.47
TAX1 SALES
$153.60
TAX2 SALES
$11.92
TAX3 SALES
$16.77
TAX4 SALES
$31.89
TAX1
$10.00
TAX2
$1.21
TAX3
$1.18
TAX4
$2.18
XMPT1 SALES
$7.00
XMPT2 SALES
$1.50
XMPT3 SALES
$7.95
XMPT4 SALES
$7.50
EATIN TTL
1
$10.12
TAKEOUT TTL
2
$40.77
DRTHRU TTL
1
$3.04
ITEM DISC.
3
-0.48
continued . . .
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 201
continued from previous page
Total and count for
each % function key
(i.e. discounts &
coupons)
SALE DISC.
SALE SURCH.
% 4
% 5
Net Sales
Credited tax for
each tax. (Tax is
credited for negative
taxable sales, i.e.
mdse return
transactions.)
NET SALE
CREDIT TAX1
CREDIT TAX2
CREDIT TAX3
CREDIT TAX4
Food stamp change
credited to sales
FD/S CREDIT
RETURN
Total and count for
each type of
transaction
correction.
ERROR CORR
PREVIOUS VD
VOID MODE
CANCEL
Gross Sales
Totals and counters
for CASH and
CHECK sales
GROSS SALES
CASH SALES
CHECK SALES
R/A 1
R/A 2
R/A 3
Total and count for
each type R/A
(received on
account) and P/O
(paid out) key.
P/O 1
P/O 2
P/O 3
2
-5.22
3
$3.23
0
$0.00
0
$0.00
26
$281.18
4
-1.11
1
-0.23
2
-0.89
1
-0.39
0
$0.23
33
-59.73
2
-4.00
1
-1.50
-2
-6.40
2
$16.00
$375.63
13
$133.49
1
$23.05
1
$145.00
0
$0.00
0
$0.00
1
-140.00
0
$0.00
0
$0.00
continued . . .
202 • Sample Reports
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Total and count of
items sold with
HASH status.
Count of No Sales.
Total of numbers
entered into the nonadd key
Total and count of
expected CASH,
CHECK in drawer
continued from previous page
HASH TTL
NOSALE
NON ADD #
CASH-IN-D
CHECK-IN-D
FD/S-IN-D
CHG1-IN-D
CHG2-IN-D
Total and count for
each CHARGE in
drawer.
CHG3-IN-D
CHG4-IN-D
CHG5-IN-D
CHG6-IN-D
CHG7-IN-D
CHG8-IN-D
CHG1 SALES
CHG2 SALES
Total and count for
each CHARGE key.
CHG3 SALES
CHG4 SALES
CHG5 SALES
CHG6 SALES
CHG7 SALES
Total for each
Foreign currency in
drawer.
CHG8 SALES
FOREIGN
FOREIGN
FOREIGN
FOREIGN
1
2
3
4
0
$0.00
4
547
14
$269.99
3
-108.45
2
$21.00
0
$0.00
1
$8.43
1
$8.52
2
-1.60
1
$2.67
2
$13.09
0
$0.00
1
$0.00
0
$0.00
1
$8.43
1
$8.52
2
-1.60
1
$2.67
2
$13.09
0
$0.00
1
$3.04
0.00
0.00
0.00
0.00
continued . . .
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 203
Total of CASH,
CHECKS and
CHARGES in
drawer.
Total and count for
PROMO,WASTE
and TIPS.
Number of
transactions and
total activity in
Training Mode
Total and count of
all balances serviced
Total number of
guests served
Total and count of
balances entered
into PBAL key
Total and count of
balances paid
Total and count of
mix & match disc.
Total and count of
payments to house
accounts
continued from previous page
DRWR TTL
PROMO
$216.69
1
$1.50
WASTE
8
$12.50
TIPS
0
$0.00
TRAIN TTL
5
$62.59
BAL FORWARD
4
$88.13
GUESTS
5
P/BAL
4
$0.00
CHECKS PAID
2
$18.64
SERVICE
4
$88.13
MIX&MATCH
0
$0.00
PAYMENT
0
$0.00
AVG ITEM/CUST
7.29
AVG $/CUST
$10.81
********************************
GRAND
$375.63
KELLY
000209
00000
Average number if
items per customer,
and average dollar
sales per customer
Grand total
204 • Sample Reports
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Time
Time Period
Number of
Transactions
Net sales in this
period.
Percentage of total
sales
Number of
Transactions all
periods
Net sales in all
periods.
DATE 11/10/2011 WED
TIME 15:48
X 1
REPORT
00001
-------------------------------TIME
13:00-13:59
CNT
17
SALES AMT
$183.85
SALES RATE
65.39%
14:00-14:59
CNT
9
SALES AMT
$97.33
SALES RATE
34.61%
********************************
TOTAL CNT
26
TOTAL AMT
$281.18
KELLY
000236
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 205
PLU
PLU number
PLU Descriptor
Count and sales
total.
Percentage of total
sales (optional)
Total activity for all
PLUs
Total sales for all
PLUs.
206 • Sample Reports
DATE 11/10/2011 WED
TIME 15:33
X 1
REPORT
00001
-------------------------------ALL PLU
PLU#1
HAMBURGER
CNT 28
$42.00
SALES RATE
15.64%
PLU#2
DBL BURGER
CNT 40
$99.75
SALES RATE
37.14%
PLU#4
COKE
CNT 26
$38.85
SALES RATE
14.46%
PLU#5
SPRITE
CNT 18
$13.42
SALES RATE
5.00%
PLU#7
ROAST
CNT 19.16
$30.47
SALES RATE
11.34%
PLU#28
UNLEADED
CNT 32.85
$39.39
SALES RATE
14.66%
PLU#29
RETURNS
CNT 10
-20.00
SALES RATE
-7.44%
PLU#33
NAILS
CNT 15.55
$24.72
SALES RATE
9.20%
********************************
TOTAL CNT
189.56
TOTAL AMT
$268.60
KELLY
000213
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Clerk
Note: Media totals can be printed for each clerk, if selected in Print Option
Programming.
Clerk Name
Number of
Transactions
Net sales for this
clerk
Drawer total for this
clerk
DATE 11/10/2011 WED
TIME 15:36
X 1
REPORT
00001
-------------------------------ALL CLERK
KELLY
NET SALE
10
$155.23
DRWR TTL
$109.81
-------------------------------ZACH
NET SALE
5
$45.14
DRWR TTL
$43.22
-------------------------------ANNA
NET SALE
4
$78.75
DRWR TTL
$67.03
-------------------------------LAURA
NET SALE
2
$0.00
DRWR TTL
$18.64
-------------------------------PEGGY
-------------------------------MOLLY
NET SALE
5
$2.06
DRWR TTL
-22.01
-------------------------------KELLY
000218
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 207
Individual Clerk
Clerk Name
Number of
Transactions
Net sales for this
clerk
Drawer total for this
clerk
208 • Sample Reports
DATE 11/10/2011 WED
TIME 15:36
X 1
REPORT
00001
-------------------------------INDIVIDUAL CLERK
KELLY
NET SALE
10
$155.23
DRWR TTL
$109.81
-------------------------------KELLY
000218
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Groups
Group Descriptor
Number of items
sold in this group
Net sales for this
group
Number of items
sold in all groups.
Net sales for all
groups.
DATE 11/10/2011 WED
TIME 15:34
X 1
REPORT
00001
-------------------------------GROUP
GROUP : 1 FOOD
CNT
68
SALES AMT
$141.75
GROUP : 2 DRINK
CNT
44
SALES AMT
$52.27
GROUP : 3 REST.
CNT
112
SALES AMT
$194.02
GROUP : 5 STORE
CNT
19.16
SALES AMT
$30.47
GROUP : 8 MDSE
CNT
58.40
SALES AMT
$44.11
GROUP : 9 STORE MDSE
CNT
77.56
SALES AMT
$74.58
********************************
TOTAL CNT
189.56
TOTAL AMT
$268.60
KELLY
000237
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 209
Stock
PLU number
PLU Descriptor
Current Stock count
210 • Sample Reports
DATE 11/10/2011 WED
TIME 15:47
X 1
REPORT
00001
-------------------------------ALL PLU STOCK
PLU#1
HAMBURGER
CNT
26
PLU#2
DBL BURGER
CNT
15
PLU#7
ROAST
CNT
25.96
PLU#28
UNLEADED
CNT
1488.47
PLU#33
NAILS
CNT
161.25
KELLY
000228
00000
DATE 11/10/2011 WED
TIME 15:47
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Open Check
Open check number
and balance.
Clerk responsible
for the check.
Total of all open
checks.
DATE 11/10/2011 WED
TIME 15:59
X 1
REPORT
00001
-------------------------------OPEN CHECK
CHECK : 3
$24.07
MOLLY
CHECK : 4
$45.42
KELLY
CHECK : 5
$24.50
KELLY
CHECK : 6
$28.33
KELLY
********************************
OPEN CHK TOTAL
122.32
KELLY
000243
00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Reports • 211
Balancing Formulas
212 • Sample Reports
+/-
Net Sales
$ Example
=
PLU Sales Total
$
+
Tax 1
$
+
Tax 2
$
+
Tax 3
$
+
Tax 4
$
+
Sale Coupon Amounts
$
+
Sale Percent Discounts
$
+
Sale Surcharge
Amounts
$
=
Net Sales
$
+/-
Gross Sales
$ Example
=
Net Sales
$
+
Negative PLU Total
$
+
Item Coupon Total
$
+
Item Percent Discount
$
+
Sale Coupon Amounts
$
+
Sale Percent Discounts
$
+
Credit Tax 1
$
+
Credit Tax 2
$
+
Credit Tax 3
$
+
Credit Tax 4
$
+
Merchandise Return
$
+
Void Position Total
$
=
Gross Sales
$
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix
One Day Example of Credit Authorization
Open Batch
NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the
day, but in practical day-to-day operation it is recommended to open a new batch right after
closing today’s batch, so it is ready to go for the next day.
1. Turn the control lock to the Z position.
2. Enter 501, press SUBTL
3. The message “WAITING RESP.” displays momentarily, then the message
“REPORT MODE” returns. The message “BATCH WAS OPENED
SUCCESSFULLY” is printed.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 213
Sample Credit Transaction
1. Register a normal transaction. Press the appropriate CHARGE key. The
message ‘SLIDE CARD” displays:
2. Slide the card. The message “WAITING RESP.” displays until the card
verification is complete.
3. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “PRESS CASH KEY”
displays. Tear off the printer paper, and press CASH to resume printing.
Sample Draft
5/26/11
10:10
SALE
************6301
APP: VITAL8
REF: 41415013334
REC NO : 1
00001
$2.00
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
Sample Draft – With Gratuity
To print the tip entry line, see “System Option Programming” on page 135 and set address
#39 to the appropriate value.
5/26/11
10:10
SALE
************6301
APP: VITAL8
REF: 41415013334
REC NO : 1
00001
$2.00
TIP_____________________________
TOTAL___________________________
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
214 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Debit Transaction
1. Register a normal transaction. Press the appropriate CHARGE key (with debit
function.) The message ‘SLIDE CARD” displays:
2. Slide the card. The message “GETTING PIN” displays. (At the PIN pad, the
ENTER PIN message displays.)
3. At the PIN pad, enter the PIN and press the  (ENTER) key. The register
displays “PIN INPUT OK” momentarily and then displays “WAITING RESP.”
until the card verification is completed
4. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “PRESS CASH KEY”
displays. Tear off the printer paper, and press CASH to resume printing.
Sample Receipt
DATE 03/21/2011 WED
TIME 11:15
PLU1
$1.00
TAX1
$0.07
CHARGE
$1.07
TOTAL
$1.07
-------------------------------SALE
$1.07
************6781
APP : TAS217
REF : 708016502304
REC NO :
-------------------------------CLERK 1
NO.000118
00001
Sample Draft
03/21/11
11:16
00002
SALE
************6781
APP : TAS217
REF : 708016502304
REC NO :
$1.07
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 215
Gift Card Operations
Sale of Gift Card
1. Register the gift card amount into a PLU linked to a unique PLU Group with the
gift card activate function. (See “Group Programming” on page 184 to set group
options.)
2. Immediately after the PLU is registered, the message “SLIDE GIFT CARD”
displays.
3. Slide the gift card. The terminal displays “WAITING RESP.” until the card is
activated with the proper amount. The activation draft is not printed until the
sale is completed.
4. If necessary, continue to register additional items of gift cards in the same
transaction. Up to five gift cards may be sold in the same transaction.
5. When activation is complete, the receipt and the draft(s) are printed.
Sample Draft
07/20/11
10:10
GIFT ISSUE
***************6540
APP: 423265
REF: 423265
BAL: 50.00
*
1
$50.00
Addition to Gift Card
The procedure is identical to sale of gift card, except enter the amount of the addition into a
distinct PLU programmed linked to a separate PLU Group set with the gift card add function.
(See “Group Programming” on page 184 to set group options.)
216 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Payment with Gift Card
1. Register a normal transaction.
2. Press the appropriate MISC TEND key (with gift function). The message
“SLIDE GIFT CARD” displays.
3. Slide the gift card. The terminal displays “WAITING RESP.” until the card
verification is complete.
4. When verification is complete, the receipt and the draft are printed.
Sample Draft
07/20/11
Note:
Gift Balance is printed
10:10
GIFT CARD REDEMPTION
***************6537
APP: 423331
REF: 423331
BAL: 28.84
*
1
$8.50
Sample Receipt
DATE 07/20/2011 WED TIME 10:10
HAMBURGER FT1234
$1.99
CHEESEBURGER FT1234
$5.99
TAX 1
$0.52
TOTAL
$8.50
CHARGE3
$8.50
-------------------------------SALE
8.50
***************6537
APP: 423331
REF: 423331
BAL: 28.84
-------------------------------* ORDER# 0166 *
EMPLOYEE1
NO.000066
REG 01
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 217
Manual Card Entry (Credit/Gift Only)
1. Register a normal transaction. Press the appropriate CHARGE key. The
message ‘SLIDE CARD” displays.
2. If card will not read, press CLEAR once, the message “ENTER ACCT NO”
displays.
3. Enter the account number and press CASH (or press CLEAR twice to abort the
tender.)
4. The message “ENTER EXP DATE” displays (if credit transaction.) Enter the 4digit expiration date and press CASH (not required for gift card manual entry).
5. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “PRESS CASH KEY”
displays. Tear off the printer paper, and press CASH to resume printing.
218 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Merchandise Return
The Merchandise Return function allows item to be refunded. The Merchandise Return
transaction will appear as a separate transaction on the card holder statement.
Complete the merchandise return transaction as you would a normal transaction. Press
MDSE RTRN prior to entering each returned item.
1. Register a normal transaction. Press the appropriate CHARGE key. The
message “SLIDE CARD” displays.
2. Slide the card. The message “SLIDE CARD” continues to display until the card
verification is complete.
3. When verification is complete, the draft is printed.
Note: If multiple documents are to be printed, the message “PRESS CASH KEY”
displays. Tear off the printer paper, and press CASH to resume printing.
Sample Draft
5/26/11
10:42
SALE
************6301
APP: *
REF: 00004
REC NO : 3
TIP
00004
-2.00
_______________________
TOTAL _______________________
X___________________________
I AGREE TO PAY ABOVE
TOTAL AMOUNT ACCORDING
TO CARD ISSUER AGREEMENT
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 219
Void Transaction
Transaction Void allows a transaction to be removed from the batch and not reported to the
cardholder statement.
1. Turn the key lock to the VOID position.
2. Register a normal transaction.
3. Press the appropriate CHARGE key. The message “SLIDE CARD” displays
4. Slide the card. The message “ENTER APP CODE” displays.
5. Enter the authorization code printed for the transaction to be voided, press
CASH. The message “ENTER REF NO” displays.
NOTE: The approval code is an alphanumeric entry. If your ER-900 series ECR is
using an alpha keyboard overlay, you can type the descriptors. If the alpha keyboard is
not available, you must use the alpha code chart to determine the numeric entries. For
example the approval code “VITAL8” would be entered as “086 073 084 065 076 056”.
See “ER-925/ER-945 Alpha Keyboard Overlay”, “ER-920/ER-940 Alpha Keyboard
Overlay” on page 130, or “Descriptor Code Chart” on page 131 to make the
appropriate entries.
NOTE: If the approval code is numeric, you may have to enter leading zeros.
6. Enter the Reference number from the transaction to be voided; press CASH. The
transaction is found and the original record removed.
Local Total Report
Run an Issue Local Total report to confirm that credit totals match the financial report before
closing the batch. See “Issue Local Total” on page 223.
Tip (Gratuity) Entry
Gratuities (tips) indicated by the customer on the payment draft must be entered into the ECR
before the batch is closed. Note: If tips are corrected, corresponding corrections must be
made manually to the Financial and Clerk reports.
1. Turn the key lock to the Z position, enter 510 and press SUBTOTAL.
2. At the message “ENTER REC NO.”, enter the record number of the transaction
and press CASH.
3. At the message “ORIG TRAN AMOUNT”, enter the original transaction amount
and press CASH.
4. At the message “TIP AMOUNT”, enter the tip amount and press CASH.
5. If the record number and transaction number are valid, the tip amount is entered
in the batch and a tip entry chit prints as shown below.
220 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Sample Tip Chit
DATE 09/27/2011 MON TIME 10:41
SALE AMOUNT:
TIP AMOUNT:
REF : 00007
REC NO : 5
EMPLOYEE1
NO.000023
$2.12
$1.00
REG 01
Close Batch
NOTE: To present things in a logical order, OPEN BATCH is shown at the beginning of the
day, but in practical day-to-day operation it is recommended to open a new batch right after
closing today’s batch, so it is ready to go for the next day.
1. Turn the control lock to the Z position.
2. For non-debit applications: Enter 502, press SUBTL.
For debit applications: Enter 512, press SUBTL
3. The message “WAITING RESP.” displays momentarily. When communication is
complete, the Local Batch Status prints and the batch is closed. The message
“BATCH WAS CLOSED SUCCESSFULLY” prints.
Close Batch
See Explanations
DATE 5/24/2011 WED
TIME 10:34
**** LOCAL BATCH STATUS ****
0 11 5 4 12.72 0 .00
CLERK 1
000065 00000
Local Batch Status Explanations:
(From Left to Right)
o
Batch Status C=Closed/O=Open/X=Incomplete
4
Batch Number
3
Batch Transaction Count
3
Batch Item Count
2.00
Batch Balance
0
Batch Forwarded Transaction Count
.00
Batch Forwarded Balance
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 221
Reset Mode Procedures
Datatran Function Table
Function
Procedure
Initialize EFT
Z-Mode: Enter 500, press SUBTL
Open Batch
Z-Mode: Enter 501, press SUBTL
Close Batch
Z-Mode: Enter 502, press SUBTL
Clear Current Batch
S-Mode: Enter 503, press SUBTL
Change Batch Number
Z-Mode: Enter 504, press SUBTL
Issue Local Total
Z-Mode: Enter 505, press SUBTL
Issue Transaction
Z-Mode: Enter 506, press SUBTL
Issue Batch Status
Z-Mode: Enter 507, press SUBTL
Dial In Load
Z-Mode: Enter 508, press SUBTL
Dial Out Load
Z-Mode: Enter 509, press SUBTL
Tip Entry
Z-Mode: Enter 510, press SUBTL
Pin Pad Initialize
Z-Mode: Enter 511, press SUBTL
Close Batch with Debit
Z-Mode: Enter 512, press SUBTL
DataTran Diagnostics
Z-Mode: Enter 513, press SBTL
Log File Report*
Z-Mode: Enter 514, press SBTL
*The “Log File Report” records each time the “Issue Transaction” (report 506) is generated.
When the “Log File Report” reaches 20 entries, the error message “Log File Full” is
displayed when a “Issue Transaction” (report 506) is attempted. The “Log File Report”
entries clear when the “Log File Report” (report 514) is taken.
222 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Initialize EFT
Z-Mode: Enter 500, press SUBTL
Select Initialize EFT to verify communications, software versions and installed networks.
List of Installed Networks
DATE 5/24/2011 THU TIME 16:15
** LIST INSTALLED NETWORKS **
VS2 CHK GFT --- VER:6.31
ON ON OFF OFF
CLERK1
000066 00000
Software Version
Status of Installed
Clear Curr Batch
Z-Mode: Enter 503, press SUBTL
The clear batch command erases all the current batch transactions from the Datatran memory
even if they have not been settled. After changing the card masking option (Print Option
#34) A LOCAL TRANSACTION INQUIRY should be printed prior to clearing the batch. This
will ensure that the operator has the transaction detail to re-enter if required.
This operation should only be done under the direction of DATACAP.
Chg Batch Number
Z-Mode: Enter 504, press SUBTL
(At the ENTER BATCH NO message, enter the new number, press CASH.)
The change batch number command is used to assign a new batch number to an existing
batch. It is used with certain credit card processors to rectify settlement problems. It is used
infrequently. (Attempt to change batch number will be denied if bank does not allow the
feature.)
Issue Local Total
Z-Mode: Enter 505, press SUBTL
This report is added for ease of customer balancing actual totals in the Datatran to the system
wide reports. A summary of each kind of credit card and a batch total should match the totals
within the ER-900 report before the Settle Batch is attempted.
DATE 5/24/2011 WED TIME 10:55
****LOCAL TOTAL REPORT ****
AMEX
.00 0
VISA
120.32 5
MASTER
.00 0
DISCOVER
.00 0
PRIVATE LABEL .00 0
DINERS
.00 0
JCB
.00 0
DEBIT
.00 0
TOTAL
120.32 5
CLERK 1
000069 00000
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 223
Issue Transaction
Note: If card masking is set to No (Print Option #34) you will be prompted to enter a
password. Contact CRS Technical Support if you have questions about password
access.
To run the Issue Transaction report, turn the key lock to Z, enter 506, press SUBTL.
The Local Transaction Report contains details of each transaction in the current batch.
Example
(See Appendix for report key.)
DATE 5/24/2011 WED
TIME 10:59
*** LOCAL TRANSACTION REPORT ***
1 A 54 ************6301 0501 1 V
ITAL6 * 100.00 * * * * * 4 * 052
604 113803 5 @ NY * * 00 * * D 1
00 00 * * * 00001 * * * * * 0524
04 113803 * * * * 00 *
CLERK 1
000070 00000
Issue Batch Status
Z-Mode: Enter 507, press SUBTL
The Local Batch Status Report also prints when a batch is closed.
See Explanations
DATE 5/24/2011 WED
TIME 10:34
**** LOCAL BATCH STATUS ****
0 4 3 3 2.00 0 .00
CLERK 1
000065 00000
Local Batch Status Explanations:
(From Left to Right)
O
Batch Status C=Closed/O=Open/X=Incomplete
4
Batch Number
3
Batch Transaction Count
3
Batch Item Count
2.00
Batch Balance
0
Batch Forwarded Transaction Count
.00
Batch Forwarded Balance
224 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Dial In Load/Dial Out Load
These functions apply only to legacy DataTran equipment. Perform if instructed by Datacap
support. You will be required to enter the phone number and terminal I.D.
Z-Mode: Enter 508, press SBTL (Dial In Load)
Z-Mode: Enter 509, press SBTL (Dial Out Load)
DataTran NoLoad/AutoLoad Notes/TwinTran
NoLoad
Parameters managed at the processor host, not in the DataTran. For installation, changes,
exchanges, call the processor, tell them the unique “mac” id, run tests and begin operations.
AutoLoad
Parameters managed on PSCS, Datacap’s web-based load system. Parameters are
downloaded to the DataTran upon first use and for reloads on demand.
TwinTran
When a TwinTran is first installed, the dealer must do a Dial Out Load through the IP
connection. If, for any reason, the internet is not available, the device cannot be loaded. If it
is being installed at a location where the Internet is not currently operational and the customer
wants to use the dial out method for approvals, the procedure below must be done at a
location where the internet is working.
To load a TwinTran using a Sam4s register;
With the TwinTran connected to the register and an active Ethernet line, enter into the Dial
Out mode. At the Phone number field enter the number “1”. If the register uses the code
entry method for alpha characters enter the 3 digit code (049). At the Enter ID prompt, enter
the serial number of the TwinTran. Select Tone phone connection. The TwinTran will call
DataCaps host PC and load itself. This takes approximately 20 seconds. After the TwinTran is
loaded, one successful credit transaction must be done. After that the unit can be connected as
the customer wishes.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 225
Pin Pad Initialize
Z-Mode: Enter 511, press SBTL
Initializes the pin pad. Perform at the time of installation or as part of pin pad
troubleshooting procedures.
DataTran Diagnostics
This feature is available with newer datacap “Tran” devices.
Note: Use these commands with the assistance of a Datacap support representative.
Datatran diagnostic commands are functions built into each Tran series model that assist an
installer or operator troubleshoot problems related to communications, networking or
merchant parameters.
To Receive a List of Available Tests for the Connected Tran
1. From Z-Mode: Enter 513, press SBTL.
2. Enter “0” then press CASH.
Test Number “0” returns a listing of tests that are available in the connected Tran application.
The list of available diagnostic commands will vary by Tran model; for example, DialTran
devices will not support networking tests that pertain to IPTran and TwinTran. Tran device
diagnostics include payment gateway connection tests, transaction tests, phone number
settings and merchant parameter summaries that are appropriate to the particular Tran device.
A sample list of functions is as follows:
5/26/04
10:10
00001
*** DATATRAN SELF TESTS ***
1 - DTRAN/IPTRAN VERSIONS
2 - DIAL TONE TEST
3 - CARD SETTINGS
4 - CREDIT MID SETTINGS
5 - GFT/CHK MID SETTINGS
6 - AUTH ACCESS SETTINGS
7 - SETTLE ACCESS SETTINGS
8 - GFT ACCESS SETTINGS
9 - CHK ACCESS SETTINGS
10- IPTRAN-IP ADDRESS
11- IPTRAN-DNS TEST
12- IPTRAN-CREDIT GATEWAY
13- IPTRAN-GFT GATEWAY
14- IPTRAN-CHK GATEWAY
20/30- DIAL/IP VISA AUTH
21/31- DIAL/IP M/C AUTH
22/32- DIAL/IP AMEX AUTH
23/33- DIAL/IP DCVR AUTH
24/34- DIAL/IP GIFT AUTH
25/35- DIAL/IP CHECK
CLERK 1
226 • Integrated Payment Appendix
NO.000118
00001
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
To Execute a Diagnostic Test
The responses to the diagnostic commands are variable in content and not intended to be
interpreted by software. The printing of the diagnostic output is intended to have a human
operator read the results that will be readily interpreted with the assistance of a Datacap
support representative.
1. From Z-Mode: Enter 513, press SBTL.
2. Enter the diagnostic report number and then press CASH.
Log File Report
Z-Mode: Enter 514, press SBTL
The “Log File Report” is available beginning a software version 1.014. This report records
each time the “Issue Transaction” (report 506) is generated. When the “Log File Report”
reaches 20 entries, the error message “Log File Full” is displayed when a “Issue Transaction”
(report 506) is attempted. The “Log File Report” entries clear when the “Log File Report”
(report 514) is taken.
DAE 04/15/2007 WED
TIME 08:27
Z 1 REPORT
00007
LAST REPORT
03/15/2007
------------------------------EFT TRANSACTION
1 04.15.07
08:27
GABRIEL
STATUS ON
1 04.15.07
GABRIEL
15:14
STATUS ON
1 04.15.07
GABRIEL
20:27
STATUS ON
CLERK 1
NO.000118
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
00001
Integrated Payment Appendix • 227
Required ECR Programs
1. You must set EFT status for the port you are using. See “RS-232 Communication Option
Programs” on page 101. Set device function to “EFT Device” and set BAUD to “2400”.
2. See System Option Programming on page 135. Set address #39 to 0 for Normal Draft with
Normal Buffer Use. Add the value of 2 to your current value for a draft with a tip line.
3. See Print Option Programming on page 143. Set address #35 for the number of Datatran
receipt copies you wish to print (0-99).
4. See CHARGE 1-8 - Function Key Options on page 156. Set option N5 to reflect the type of
payment: Credit, Debit or Gift (check with your representative for availability of gift card
processing).
Local Transaction Report Key
A B C D E F G H I J K H I J K L M N O P Q R S T [U V WX Y Z AA BB]
Field Description
Min
Max Type
A
Transaction Sequence Number
1
5
Numeric
B
Transaction Status
1
1
Alphanumeric
C
Network Transaction Code
1
3
Alphanumeric
D
Credit Card Account Number
1
38
Alphanumeric
E
Expiration Date
4
4
Numeric
F
Card Reader Flag
1
1
Numeric
G
Approval Code
1
16
Alphanumeric
H
Reference Number
1
16
Alphanumeric
I
Transaction Amount
3
11
Numeric
J
Operator ID
1
10
Alphanumeric
K
AMEX Category or Product Code
1
10
Alphanumeric
L
Arrival Date
3
6
Numeric
M
Departure Date
3
6
Numeric
N
Gratuity Amount
3
11
Numeric
O
Media Type
1
2
Numeric
P
Special Program Code
1
1
Numeric
Q
Transaction Date
3
6
Numeric
R
Transaction Time
4
4
Numeric
S
Authorization Source Code
1
1
Numeric
T
Card Holder ID
1
1
Numeric
U
PS2000 or MIC Payment Service Indicator
1
1
Alphanumeric
V
PS2000 Transaction ID or
15
15
Alphanumeric
MIC Banknet Reference Number
9
9
Alphanumeric
MIC Banknet Authorization Date
4
4
Numeric
MIC POS Entry Mode
1
1
Alphanumeric
MIC Mag Stipe Error Code
1
1
Alphanumeric
W
PS2000 Validation Code
4
4
Alphanumeric
X
Authorization Response Code
2
2
Alphanumeric
Y
PS2000 Authorization Currency Code or
3
3
Alphanumeric
MIC Entry Mode Change Indicator
1
1
Alphanumeric
MIC Track Data - CVC Error
1
1
Alphanumeric
MIC Track Data - Error Code
1
1
Alphanumeric
228 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
ZMerchant Category Code
AAEntry Mode
BBOriginal Authorized Amount
3
2
2
11
2
Alphanumeric
2
Alphanumeric
Numeric
Local Transaction Report Field Definitions
A. Transaction Sequence Number: The Datatran will use this field to return the internal sequence
number assigned to each accessed transaction.
B. Transaction Status: The Datatran will use this field to return the current status of each accessed
transaction.
Allowed values: “A” = Authorized but not captured, “C” = Captured, “F” = Forced Entry,
or “V” = Void.
C. Network Transaction Code: When available, the Datatran will use this field to return the service
provider’s code assigned to each accessed transaction.
D. Credit Card Account Number: The Datatran will use this field to return the card account number
used in each accessed transaction .
E. Expiration Date: The Datatran will use this field to return the expiration date of the credit card
used in each accessed transaction.
Format: “YYMM” or “MMYY” (“YY” = year and “MM” = month).
F. Card Reader Flag: The Datatran will use this field to return the type of account number entry used
in each accessed transaction.
Allowed values: 0 = Hand entered account number, or 1 = Entered by card reader.
G. Approval Code: The Datatran will use this field to return the approval code of each accessed
transaction.
H. Reference Number: When available, the Datatran will use this field to return the reference
number of each accessed transaction.
I. Transaction Amount: The Datatran will use this field to return the sales amount of each accessed
transaction.
Format: -9999999.99 (decimal point required).
J. Operator ID: When available, the Datatran will use this field to return the cashier or operator ID
number entered in each accessed transaction.
K. AMEX Category or Product Code: When available, the Datatran will use this field to return the
American Express product or category code of each accessed transaction.
L. Arrival Date: When available, the Datatran will use this field to return the customer’s arrival date
entered in each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
M. Departure Date: When available, the Datatran will use this field to return the customer’s departure
date entered in each accessed transaction.
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
N. Gratuity Amount: When available, the Datatran will use this field to return the gratuity amount
entered in each accessed transaction.
Format: -9999999.99 (decimal point required).
O. Media Type: The Datatran will use this field to return the media type used in each accessed
transaction:
2 = American Express 6 = Private Label
3 = Visa 7 = Diner’s Club or Carte Blanche
4 = MasterCard 8 = JCB
5 = Discover 9 = Debit
P. Special Program Code: When available, the Datatran will use this field to return the special
program code entered for each accessed transaction.
Q. Transaction Date: The Datatran will use this field to return the date of each accessed transaction.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Integrated Payment Appendix • 229
Formats: “MMDDYY” (“MM” = month, “DD” = day, and “YY” = year).
R. Transaction Time: The Datatran will use this field to return the time of each accessed transaction.
Format: “HHMM” (“HH” = military hours and “MM” minutes).
S. Authorization Source Code: When available, the Datatran will use this field to return the
Authorization Source Code of each accessed transaction.
T. Card Holder ID: When available, the Datatran will use this field to return the Card Holder ID type
of each accessed transaction.
U. Payment Service Indicator: When available, the Datatran will use this field to return the Payment
Service Indicator (also referred to as the ACI field) of each accessed transaction.
V. Transaction ID: When available, the Datatran will use this field to return either the PS2000
Transaction ID number or MIC data of each accessed transaction.
W. Validation Code: When available, the Datatran will use this field (also known as the ACI field) to
return the validation code of each accessed transaction.
X. Authorization Response Code: When available, the Datatran will use this field to return the
authorization response code of each accessed transaction.
Y. Authorization Currency Code: When available, the Datatran will use this field to return the
authorization currency code of each accessed transaction.
Z. Merchant Category Code: When available, the Datatran will use this field to return the merchant
category code of each accessed transaction.
AA.
Entry Mode: When available, the Datatran will use this field to return the entry mode of each
accessed transaction.
BB. Original Authorization Amount: When available, the Datatran will use this field to return the
original authorization amount of each accessed transaction.
Format: -9999999.99 (decimal point required).
230 • Integrated Payment Appendix
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Glossary
Activity Count
The activity counter increments each time an entry is made on a particular PLU, or function
key. The counter prints on the appropriate reports.
Cancel
Press the CANCEL function to abort a transaction in progress. All current items are removed
(voided).
Cash Declaration
This option forces the operator to count the cash drawer and input the results before the
financial report can be taken. Absentee owners may want clerks or managers to declare the
drawer counts to insure that all cash is deposited, regardless of overages, or shortages. As an
added benefit, the overage or shortage amount is calculated and printed on the financial
report.
Clerk
Sales clerks are individuals who are responsible for selling the merchandise to the customer.
Typically, management wants to know merchandise sales levels for each clerk, in order to
monitor productivity, account for cash and other media, and/or pay commissions. The default
program provides operation for 15 clerks, however up to 99 different clerks can used by
changing the default memory allocation.
Compulsory
When an operation is programmed compulsory, the appropriate entry must be performed in
order to complete the operation.
Compulsory Amount Tendering
This forces the operator to input the tender, rather than pressing a payment key directly. The
change will always be computed by the register when a customer tenders an amount greater
than the total due. Compulsory tendering will reduce cashier change errors.
Compulsory Condiment
When a kitchen printer, or requisition system is used, the merchant may wish to force the
entry of a condiment or instruction for specific items. If compulsory condiment status is set
for a specific PLU, then a condiment PLU must follow the entry of the item.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Glossary • 231
Compulsory Drawer
With compulsory drawer enabled, the clerk cannot begin a new transaction until the drawer is
closed. This simple feature was designed to teach cashiers the habit of closing the cash
drawer after each transaction. You’ll reduce potential errors, theft and fraud that can take
place when your cashier works out of an open drawer.
Compulsory Number Entry
This option forces the operator to enter a reference number (using the #/NS key) before a
PLU entry can be made or a transaction finalized with a Charge key. The number could
represent an SKU number that would be tracked manually, or other data such as a customer
count.
Consecutive Number
A sequential number is printed on each receipt issued. This is not a “customer count” as this
number is incremented for non-sales activity such as no-sales and reports. A count of revenue
generating transactions (true customer count) is printed with the Net Sales total on the
financial report.
Currency Conversion
Use the currency conversion function to convert and display the value of the transaction in
foreign currency. Only cash tender is allowed after pressing the currency conversion
function. Change is calculated and issued in home currency.
Decimal Multiplication
If you sell weighed goods, yard goods, or any merchandise sold in fractions of a unit, the
decimal multiplication feature calculates each transaction quickly and accurately. For
example, if your customer selects 4.75 pounds of an item sold at $1.59 per pound, you enter
4.75 on the numeric keypad, press the X/TIME (multiplication) key, then enter the price per
pound and press the appropriate PLU key.
Default Program
The original program installed in the ER-900 Series. The register has a default program
which makes it operational after a memory clear. Nearly all option, rate, and status programs
are set to zero as the default condition.
Department
Note: The ER-900 Series uses price look-ups (PLUs) to perform the function of traditional
cash register departments. PLUs may be registered directly on the keyboard (like traditional
departments) or indirectly by entering the item or PLU number and then pressing the PLU
key.
Electronic Journal
The ER-920 and ER-925 do not provide a journal printer; the ER-940 and ER-945 provide a
traditional journal printer. Today many systems, even expensive PC-based systems do not
print a traditional sales journal. For business records, a copy of daily financial summaries is
usually all that is needed. Like some of the more expensive POS systems, the SAM4s ER900 Series has the capability of storing a sales journal in memory. The electronic journal can
be reviewed and discarded, saved to an SD card or polled by a PC for archival. When ECR
memory reserved for electronic journal is full, current records are saved and old data is
232 • Glossary
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
discarded.
Error Condition
An error condition signals that mis-operation has occurred. It is identified by an audible tone
and an error descriptor appearing on the display.
Error Correct
An error correct operation voids the last item entered, it must be used within a sale.
Flash ROM
Flash ROM is used by the manufacturer to contain the program that runs the register. Flash
ROMs maintain memory when power is off, allowing the register to be especially stable and
reliable. In the case that the register’s program is improved, or updated, the Flash ROM can
be updated by a qualified service technician through a utility in the register.
Food Stamp
Note: Many areas now administer food stamp payments through EBT cards, rather than
traditional food stamp coupons. The ER-900 Series is not capable of accepting EBT
electronic payments at this time.
Merchants who accept food stamp payments have the responsibility of accepting food stamps
only for food stamp eligible merchandise.
The SAM4s ER-900 Series offers a sophisticated routine to separate food stamp eligible
items and accept the appropriate payments. First, each PLU is pre-programmed with food
stamp eligibility status. If the customer is paying by food stamps, the operator can then recall
and display the food stamp eligible total. Depending upon local rules, sales tax can be
forgiven on any taxable food stamp eligible item. Change less than one dollar from food
stamp tender is applied to non-food stamp eligible items, or issued in cash change. If both
cash and food stamp change is due, the register displays both types of change due.
Using this system, all food stamp items are automatically sorted, with change and tax
calculated by the register. Thus, a potentially confusing transaction can be handled quickly
with little risk for errors.
Gallonage
To simplify gasoline transactions, PLUs can be designated to calculate gallons sold on fuel
purchases. The price of the fuel sold is entered as it would be in a normal “open” PLU.
However the price per gallon of fuel is entered where the PLU preset price is normally
maintained. When fuel is sold, the register will refer to the programmed price per gallon and
calculate the number of gallons sold. Both the gallons pumped and dollar amount of the gas
purchase are conveniently printed on the customer receipt and sales journal. This provides all
the necessary information for a customer that needs a receipt for gas purchases. The total of
gallons sold is also maintained on the appropriate PLU report, in the place of the PLU item
counter. Several gallonage PLUs could be placed on the keyboard to maintain records for
different pumps, or types of fuel. Thus, the dollar and gallon totals can provide a useful
security check against separate pump totals.
Groups (PLU Groups)
Groups are used to organize sets of items. For example, in a restaurant Grill Items, Drinks,
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Glossary • 233
and Ice Cream items might be separated into different groups. Up to 99 group totals are
available. Group reporting is available on the group report.
HALO
The high amount lock-out (HALO) limits the amount allowed to be entered in a PLU, or
function key.
HASH
Merchants often sell non-merchandise items, such as lottery tickets, or bottle deposits, that
they do not wish to account for as reportable revenue. HASH PLUs are useful to account for
non-revenue income. They will add to the appropriate totals on the PLU report, they will add
to the transaction totals, and they will be accountable for in drawer totals, but they will not
affect the merchants, NET SALES, GROSS SALES or NON-RESETTABLE GRAND
TOTAL. As a system option, HASH can be defined to not add to the transaction (NONADD).
Link (PLU Link)
Use linked PLUs if you wish the registration a PLU to automatically cause the registration of
another PLU (for example to automatically add a bottle deposit.) Linked PLUs are set with
Program 350, PLU Link programming.
Macro
Macro keys may be programmed to record, and then later perform, up to 50 keystrokes.
For example, a macro key could be set to tender (preset tender) a common currency, such as
$5 into the cash key.
Memory Allocation
Memory allocation is a program that determines how the system memory is divided to
provide the correct features for your application. For example, you may require more or less
clerk memory, PLUs, or electronic journal memory. Memory allocation allows you to
maximize the features you need while minimizing the features you do not need.
Mix & Match
Retailers often offer discounts when multiples of different items are purchased. For example,
the offer: “save $5 on any three bottles of wine” can be handled by a mix and match discount.
The default ER-900 Series can accommodate up to 10 different mix and match discounts, the
total can be increased to a maximum of 100 through memory allocation.
Multiple Receipts
In some cases, for example where a mail-in rebate is offered, an extra copy of a receipt is
needed. If allowed, the receipt must be re-printed immediately, before another transaction is
started.
Negative PLUs
As you program PLUs, you will find a setting to make them negative (normally they are
positive). Positive PLUs are used for items that add to the sale. Negative PLUs are used for
items that subtract from a sale, like individual store coupons or bottle deposit credits.
234 • Glossary
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
NLU
Number Look-Up (NLU) refers to PLU code that is accessed when a Keyboard PLU is used.
In the default program each Keyboard PLU will look up the appropriate numeric PLU,
beginning with PLU #1 for Keyboard PLU key #1 and continuing sequentially through the
keyboard.
However, this numbering sequence may be impractical for some applications. For example,
Keyboard PLU #1 may represent a can of Diet Pepsi. The merchant may wish to have the
Keyboard PLU look up the UPC code number for Diet Pepsi, which is “120500”. Using this
program you can change the Number Look-Up (NLU) for the keyboard PLU to any 15-digit
number you choose.
No Sale
No sale is an operation to simply open the cash drawer. No sales are counted and reported on
the financial report.
Not Found PLU
For small merchants, the ER-900 Series can build a PLU file “on the fly”. Each time an item
is scanned (or entered by PLU number) that is not in the PLU file, the operator is prompted to
enter the price and other options for the item. At the end of the day, the “Not Found PLU
Report” will allow the manager to verify the prices and update the PLU file as needed. T
Open (PLU)
Open PLUs accept price entries, rather than register a preset price. To prevent errors, you
may set a high limit (HALO) for open entries.
Override
Override is an operation used to bypass a programmed price or entry limit (HALO).
Over-Tendering/Under-Tendering
When a payment is made less than the amount due, it is called an under-tender. After an
under-tender, the register calculates and displays the remaining balance for the sale.
Additional payments must be made until the total due is satisfied. When the sale is fully paid,
the cash drawer will then open and the receipt is completed. When a payment is made more
than the amount due, it is called an over-tender. The register will compute and display the
change due and the receipt will be completed. Note that register options can be set to allow
or disallow over-tendering for check and charge payments.
Paid Out
The Paid Out key is used to track cash paid out of the cash drawer or to record pick ups from
the cash drawer.
PLUs
Price look-ups (PLUs) are accessed by indexing a code number and pressing the PLU key, or
by pressing a keyboard PLU key. PLUs can be programmed with a preset or open price.
PLUs record an activity count and dollar total on the PLU report. PLU sales may also report
to a group.
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Glossary • 235
Post Tender
Post tendering is available to help prevent cashier confusion when a customer decides to
change the tender amount. When Post Tendering is allowed, the operator can re-enter a cash
tender and the register will re-calculate the change.
To post tender after finalizing the sale, enter the cash amount presented by the customer and
then press CASH. The amount of change due to the customer is then displayed. This is a
calculation function only, and no totals or counters are updated by the use of this feature.
Preamble/Postamble Message
Programmable messages allow each merchant to customize his receipt with the store name,
address, phone number, website or other critical identification information or advertising
messages. The SAM4s ER-900 Series allows a preamble message of up to six lines, each
with up to 24-characters, to be printed at the top of each receipt. A postamble of up to 6-lines
of 24-characters can also be printed at the bottom of the receipt.
Preset (PLU)
When a PLU is pre-programmed or pre-set with a fixed amount, the preset amount will
automatically register when the PLU is pressed or entered.
Preset Override
When a PLU is preset, it is possible to override the preset price with a different price. If the
override function is set to be allowed in the PLU program, you can simply enter a new price
and press the PLU key.
Receipt
A receipt is a printed tape given to a customer as a record of the sale transaction.
Received on Account
The Received on Account key is used to track cash received into the cash drawer or to record
loans to the cash drawer.
Register Number
The number of the register can be set and printed on each receipt. If the merchant uses more
than one register, or has more than one location, the register where a transaction took place or
report was taken is easily identified.
Single Item
The transaction is finalized automatically when a single item PLU is registered as the first
item in a sale. Single item status is used to speed transaction entry when an item is normally
sold in a one-item sale, for example, a pack of cigarettes, a newspaper or an admission ticket.
Split Pricing
Often merchants price items in multiples, for example 3 for $1. The register will compute the
price of items when the exact quantity is not purchased. If the customer chooses to buy 2
items at 3 for $1, enter 2, press the X/TIME key, enter 3, press the X/TIME key and then
enter the price and the PLU. The register will compute the price for the items purchased.
236 • Glossary
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Stock (PLU Stock)
Each PLU reports an activity counter. Normally the activity counter increments (adds) and is
reset when a PLU Z-report is taken. You can choose to use the PLU activity counter as a
stock counter. If used as a stock counter, each PLU activity will reduce the count. A separate
program allows you to add to the stock count or enter a new stock count. Stock counts are
not reset when PLU Z-reports are taken.
Surcharge (Item)
An item percent surcharge adds a percentage to the price of an item. This addition nets the
PLU total.
Surcharge (Sale)
A sale percent surcharge adds a percentage to the entire sale.
Tare
Tares are container weights. If you are using the scale function, you can preset up to 5
different tare weights. The tare can be subtracted automatically when a specific PLU is
registered, or manually inputting the tare number and pressing the TARE key can subtract the
tare. Tare #5 can be programmed for entering tare weights manually.
Tax Computation by Rate/Tax Computation by Table
In the simplest method of tax calculation, the register is set with a tax rate (or rates) and the
taxes are computed by a percentage calculation. In some cases, a tax that is entered as a
percentage does not follow exactly the tax charts that apply in your area (even if the tax chart
is based on a percentage). In these cases, we recommend that you enter your tax using tax
table programming. This method will match tax collection exactly to the break points of your
tax table.
Tax Exempt
Tax exempt is used to exclude the tax from an entire sale.
Tax Shift
Tax shift keys are used to reverse the tax status of a PLU entry.
Tender
A tender is the register operation in which the amount of the payment is entered. If the tender
exceeds the amount due, the sale is finalized and change due is displayed.
Training Operation
Training operations do not add to PLU or function key totals. This allows an operator to
practice making entries without updating sales totals. If you wish to perform training
operations, designate one of the clerks for training. You must clear (Z) the register before the
training clerk can be used. When that clerk is signed on, the register is in “training mode”.
Transaction Number
See consecutive number.
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Glossary • 237
VAT
Value-Added Tax (VAT) is a tax collection system where a portion of the item’s sale price is
tax. VAT is different than most sales taxes where tax amounts are calculated and added-on to
the sale. Value added taxes are included in the item price. Most locales in the USA do not
use a VAT system, which is used in Canada and other nations.
Void
A void operation will erase a previous item entry. It must be used inside of a sale only.
X & Z Reports
X (eXamine) reads reports without resetting and Z (Zero) reads and resets your sales totals.
238 • Glossary
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Manual Revision Record
Edition
Date published
Revision Contents
1.0
9-09-2011
Initial Printing
1.1
9-19-2011
Corrected Function Key Descriptor Programming
1.2
10-07-2011
Clarified bitmap copy from register to SD procedure.
Updated model photos on page 11.
1.3
10/11/2011
Corrected: arrow on pg. 71; scale options pg.172;
Dwr assignment options pg 184; Financial report
descriptor table pg. 191; sample report pg. 206
1.4
11/15/2011
Initialize on all models can be done by powerup with
SUBTL key pressed. Updates now refer to Flash
ROM rather than EPROM. Memory All Clear
function clarified for raised-key models.
1.5
12/6/2011
Price/HALO programming instructions updated for
second price level. Default values for system and
print options identified. System option #39 value
corrected.
1.6
12/28/2011
Programmability of Feed & Journal Feed keys
clarified. See Pages 17-18. Clarified Flash ROM
Update by PC Instructions.
1.7
1/11/2012
Foreign Language descriptor system option #35
corrected: A value of 2=French descriptors.
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
Manual Revision Record • 239
240 • Manual Revision Record
SAM4s ER-900 Series Operator's & Programming Manual v.1.7
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