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Alcatel Easy Reflexes™ Alcatel OmniPCX Office ARCHITECTS OF AN INTERNET WORLD How to use this guide ? How You have an Alcatel Easy Refelexes digital telephone. Its screen, functions and loudspeaker make it very comfortable and easy to use. • Actions • Keypad Lift receiver. Numeric keypad. Hang up. Specific key on numeric keypad. Description of an action or context. • Audio keys Loudspeaker. • Display Smith John Adjustment “reduce”. Partial view of display. 2 Adjustment “increase”. • Other fixed keys • Programmable keys and Fixed key. LEDs Line key. Function active. Key programmed by technician to access service. MENU key. • Other symbols used OR Alternative to action sequence. Important informations. These symbols can be supplemented by small icons or text. All default or customized function codes are given in the table of codes in the appended sheet. 2 Contents Toc Getting to know your telephone . . . . . . . . . . . p.4 1. Getting started . . . . . . . . . . . . . . . . . . . . . . . . . p.5 Identify the terminal you are on. Making and receiving a call. Initializing your voice mailbox. Consulting your voice mailbox. Adjusting your telephone settings : ringer and brightness. Programming direct call keys. Installing the programmable key label. 2. Using your telephone . . . . . . . . . . . . . . . . . . . . p.8 Making a call. Calling from your personal directory. Redialling. Requesting automatic callback if internal number is busy. 3. During your communication . . . . . . . . . . . . . . p.9 Sending DTMF signals. Calling a second person during a conversation. Receiving a second call. Switching between two calls (Broker call). Transferring a call. Three-way conference. 3 4. Your telephone fits your needs . . . . . . . . . . . . p.11 Programming your personal directory. Customising your voice greeting. Personal assistant : reaching you with one number only. Modifying your personal code. 5. Keep in touch . . . . . . . . . . . . . . . . . . . . . . . . . . . p.13 Diverting your calls to a recorded message or another number. When you return, consult recorded messages. Activate/disable the personal assistant. 6. Sharing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.14 Call pick-up. Answering a general bell. Send a voice message copy. Warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . p.15 3 Getting to know your telephone Telephone DisplayComprises several pages giving information on the current call. Programmable keys and LEDs The keys are divided into line keys, corresponding to the line LEDs, and function keys. Line LEDs Call in progress Incoming call (flashing). Callback (flashing). Call on hold (flashing). Function LEDs Function active. Some function keys are preprogrammed: Divert your calls to another terminal. Access the various mail services. Access your personal directory. Automatically redial the last number dialled. Display new page. i Transfer call to another terminal. Hang-up key To terminate a call or programming. Light indicating voice messages received or callback requests. Audio keys Loudspeaker: to share a conversation to reduce loudspeaker or receiver volume to increase loudspeaker or receiver volume For further information, visit our web site www.alcatel.com 4 1 Getting started Other 1.1 Identify the terminal you are on Press this key twice. 1.2 Making and receiving a call • To make a call : lift the receiver for an dial the number for outside line your call • To answer : 5 lift the receiver 1.3 Initializing your voice mailbox Light flashes enter your personal code then record your name according to voice guide instructions Your personal code is used to access your voice mailbox and to lock your telephone. 5 1 1.4 Consulting your voice mailbox display of sender’s identity and message broadcasting personal code OR select message 1.5 replay message Adjusting your telephone settings : ringer and brightness OR 6 ringer for the ringer, press repeatedly on brightness OR choose ringer choose volume for brightness, press repeatedly on choose brightness 6 apply apply 1.6 Getting started 1 Programming direct call keys 0_. . . . . . . press programmed key present value of selected key enter the number apply 1.7 Installing the programmable key label A printed label is supplied with the terminal. This should be installed beneath the programmable keys. 7 1. 2. 3. 4. Insert a flat “ blade ” into the slot (1 slot per key block). Raise the cover. Slide the printed label into position. Replace the cover. 7 Get 2 Using your telephone Other 2.1 Making a call OR OR lift the receiver programmed line key dial the number for your call For an outside line, dial '9' before the number. For the operator, dial '0'. 2.2 8 directory 2.3 Calling from your personal directory directory number required (0 to 9) Redialling 0155667000 redial 2.4 number called Requesting automatic callback if internal number is busy internal number busy code for function “Automatic callback if terminal busy” 8 3 During your communication Other During a conversation, different operations like calling a second person or transferring a call to another number can be done. 3.1 Sending DTMF signals During a conversation you sometimes have to send DTMF signals, such as with a voice server, a PABX or a remotely consulted answering machine The function is automatically cancelled when you hang up. during a conversation OR “DTMF End to End” programmed key or function code 3.2 same key to cancel Calling a second person during a conversation During a conversation, to call a second person. 9 the first call is on hold OR dial number required 3.3 line key Receiving a second call During a conversation, another person is trying to call you. the first call is on hold Smith John caller's name or number flashing for 3 seconds line key with light flashing 9 3 3.4 Switching between two calls (Broker call) During a conversation, another call is on hold. To accept the second call: the first call is on hold line key with light flashing 3.5 Transferring a call During a conversation, to transfer the call to another number. 10 Number to be called 3.6 transfer Three-way conference During a conversation, a second call is on hold. you are in conversation with your first correspondent again code for function “Conference” 10 same code to cancel hang up on all correspondents 4 Your telephone fits your needs Other 4.1 Programming your personal directory Create your directory using the 10 keys (0 to 9) on the keypad. Name : directory number (0 to 9) present value displayed enter new label apply present number displayed internal or outside number to be entered 11 4.2 apply Customising your voice greeting You can replace the greeting message by a personal message. Recording ... voice message service recording Please confirm end of recording OR apply to return to the default message 11 4 4.3 Personal assistant : reaching you with one number only personal assistant select type of diversion dial an outside line number 12 4.4 dial number of your mobile or DECT dial number of a colleague or your secretary activate/ deactivate transfer to operator Modifying your personal code Your personal code is used to access your voice mailbox and to lock your telephone. As long as your voice mailbox has not been initialized, personal code is 1515. options new code (4 digits) 12 apply personal code old code (4 digits). 5 Keep in touch Other If you do nothing, Alcatel OmniPCX Office diverts calls to your voice mailbox. 5.1 Diverting your calls to a recorded message or another number OR destination number 5.2 When you return, consult recorded messages The light indicates that messages have been received. display number of new and old messages personal code 13 message broadcasting 1 : listen to the message again2 : delete the message. 3 : call sender of message. 4 and '5' : select a message. 6 : copy the message. keys '1' to '6' 5.3 Activate/disable the personal assistant personal assistant display status personal assistant OR to activate personal assistant to deactivate personal assistant apply 13 6 Sharing Other 6.1 Call pick-up code for function 'Terminal call pick-up' 6.2 number of telephone ringing Answering a general bell If the operator is absent, to answer incoming calls to the operator. General bell is ringing code for function “Answer general bell” 14 6.3 Send a voice message copy display number of new and old messages personal code OR select message to copy copy message OR OR add a correspond ent 14 Number to be called record a comment send message apply Warranty howtoc Independently of the legal warranty that covers this appliance, it is guaranteed for 1 year, parts and labour, counting from the date indicated on your invoice. Nevertheless, if the legal warranty in effect in your country exceeds 1 year, then the legal warranty is the sole warranty applicable. The invoice will be demanded if making a claim under the warranty. The warranty does not however apply in the following cases: in the event of use that does not comply with the instructions given in this user's manual, faults or damage caused by natural wear, damage resulting from a cause external to the appliance (e.g. impact, fall, exposure to dampness, etc.), noncompliant installation or modifications or repairs carried out by people who are not approved by the manufacturer or retailer. 15 Declaration of compliance We, Alcatel Business Systems, hereby declare that we assume the Alcatel Easy Reflexes product to be compliant with the essential requirements of Directive 1999/5/CE of the European Parliament and Council. Any unauthorised modification to the product shall render this declaration of compliance null and void. A copy of the original of this declaration of compliance can be obtained by post from : Alcatel Business Systems - Technical Services - Customer Care 1, route du Dr. Albert Schweitzer - F 67408 Illkirch Cedex - France The CE marking indicates that this product complies with the following EC directives: - 89/336/CEE (electromagnetic compatibility) 73/23/CEE (low voltage) 1999/5/CE (R&TTE) Some of your telephone's functions require a software key or are only accessible once programmed by your installation technician. For further information, visit our web site www.alcatel.com Copyright © ALCATEL. 2000. All rights reserved. Alcatel Business Systems, in keeping with its policy of constant product improvement for the customer, reserves the right to modify product specifications without prior notice. ALCATEL - 32, avenue Kléber, F-92707 Colombes Cedex R.C. Paris 602 033 185 3EH 21003 BSAA Ed.01 15
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