Ricoh Aficio 1232C Operating instructions

Ricoh Aficio 1232C Operating instructions
1224C/1232C
Operating Instructions
General Settings Guide
1
What You Can Do With This Machine
2
Basics
3
Combined Function Operations
4
Document Server
5
User Tools (System Settings)
6
Troubleshooting
7
REMARKS
8
Specification
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Introduction
This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.
Notes:
Some illustrations may be slightly different from your machine.
Certain options may not be available in some countries. For details, please contact your local dealer.
Operator Safety:
This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two
AlGalnp laser diodes, 7-milliwatt, 645-660 nanometer wavelength for each emitter. Direct (or indirect
reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and
interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.
The following label is attached on the back side of the machine.
Laser Safety:
The optical housing unit can only be repaired in a factory or at a location with the requisite equipment.
The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is
not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Notes:
The model names of the machines do not appear in the following pages. Check the type of your machine before reading this manual. (For details, see p.4 “Machine Types”.)
•
Type 1: Aficio 1224C
•
Type 2: Aficio 1232C
Certain types might not be available in some countries. For details, please contact your local dealer.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
For good copy quality, NRG recommends that you use genuine NRG toner.
NRG shall not be responsible for any damage or expense that might result from the use of parts other
than genuine NRG parts with your NRG office products.
Power Source
220 - 240V, 50/60Hz, 8A or more
Please be sure to connect the power cord to a power source as above. For details about power source,
see p.127 “Power Connection”.
TABLE OF CONTENTS
ENERGY STAR Program .......................................................................................1
Manuals for this Machine ...................................................................................... 3
Machine Types .......................................................................................................4
1. What You Can Do With This Machine
Additional Functions Provided by Internal Options ...........................................5
Copy Mode................................................................................................................. 5
Facsimile Mode (Option) ............................................................................................ 5
Printer Mode (Option)................................................................................................. 5
Scanner Mode (Option).............................................................................................. 5
Document Server Mode ............................................................................................. 6
User Management...................................................................................................... 8
2. Basics
Guide To Components ..........................................................................................9
External Options ..................................................................................................11
Control Panel........................................................................................................ 12
Display Panel ........................................................................................................... 14
Connecting the Machine (Network Connections) .............................................15
Requirements........................................................................................................... 16
Connecting the Network Cable to the Network ........................................................ 18
Turning On the Power ......................................................................................... 20
Turning On the Main Power ..................................................................................... 20
Turning On the Power .............................................................................................. 20
Turning Off the Power .............................................................................................. 21
Turning Off the Main Power ..................................................................................... 21
Configuring the Network .....................................................................................22
Configuring the Network........................................................................................... 22
Configuring the Network with the Operation Panel .................................................. 25
3. Combined Function Operations
Changing Modes ..................................................................................................35
Saving Energy.......................................................................................................... 36
Multi-Access.........................................................................................................38
i
4. Document Server
Relationship between the Document Server and Other Functions.................43
Document Server Display ........................................................................................ 44
Using the Document Server................................................................................ 45
Scanning and Saving Originals ................................................................................45
Changing the File Name, User Name, or Password ................................................ 47
Selecting a Document .............................................................................................. 48
Searching Saved Documents...................................................................................49
Printing Saved Documents.......................................................................................50
Deleting Saved Documents......................................................................................52
Settings for the Document Server......................................................................54
5. User Tools (System Settings)
User Tools Menu (System Settings)................................................................... 55
Accessing User Tools (System Settings) .......................................................... 61
Changing Settings.................................................................................................... 61
Exiting from User Tools............................................................................................61
Settings You Can Change with the User Tools................................................. 62
General Features .....................................................................................................62
Tray Paper Settings ................................................................................................. 65
Timer Setting............................................................................................................68
Interface Settings/Network .......................................................................................70
Interface Settings/Parallel Interface .........................................................................72
Interface Settings/IEEE 1394 (Option) ..................................................................... 73
Interface Settings/IEEE 802.11b (Option) ................................................................74
File Transfer ............................................................................................................. 75
Key Operator Tools ..................................................................................................77
User Code .............................................................................................................83
Registering the New User Code............................................................................... 84
Changing a User Code.............................................................................................85
Clearing a User Code...............................................................................................86
Displaying the number of prints for Each User Code ............................................... 87
Printing the number of prints for Each User Code ................................................... 87
Clearing the number of prints...................................................................................88
E-mail Destination................................................................................................89
Registering an E-mail Destination............................................................................ 89
Changing a Registered E-mail Destination ..............................................................91
Clearing a Registered E-mail Address ..................................................................... 92
Registering E-mail Destinations to a Group......................................................93
Registering a New Group.........................................................................................93
Registering the E-mail Destinations to a Group .......................................................94
Deleting an E-mail Destination from a Group...........................................................94
Displaying the E-mail Destinations........................................................................... 95
Deleting a Group ......................................................................................................95
Changing a Group Name .........................................................................................96
Entering Text ........................................................................................................ 97
Available Characters ................................................................................................97
Keys .........................................................................................................................97
How to Enter Text .................................................................................................... 98
ii
6. Troubleshooting
If Your Machine Does Not Operate as You Want ..............................................99
General .................................................................................................................... 99
Document Server ...................................................................................................101
B Loading Paper ............................................................................................... 102
Loading Paper in Tray 1 and 2............................................................................... 102
Loading Paper in Tray 3 and 4 (option)..................................................................102
Loading Paper in the Large Capacity Tray (option) ...............................................103
D Adding Toner................................................................................................. 104
Removing Toner................................................................................................. 105
Inserting Toner................................................................................................... 106
x Clearing Misfeeds ......................................................................................... 107
Changing the Paper Size................................................................................... 112
Changing the Paper Size of Tray 1 and 2 ..............................................................112
Changing the Paper Size of Tray 3 and 4 (option)................................................ 114
Specifying Custom Paper Size............................................................................... 115
d Adding Staples.............................................................................................. 117
500-Sheet Finisher.................................................................................................117
1000-Sheet Finisher............................................................................................... 118
e Removing Jammed Staples ......................................................................... 120
500-Sheet Finisher.................................................................................................120
1000-Sheet Finisher............................................................................................... 121
7. REMARKS
Do's And Don'ts ................................................................................................. 123
Saving Colour Copies........................................................................................ 124
Toner ................................................................................................................... 125
Handling Toner.......................................................................................................125
Toner Storage ........................................................................................................ 125
Used Toner ............................................................................................................ 125
Where to Put Your Machine .............................................................................. 126
Machine Environment ............................................................................................ 126
Moving....................................................................................................................126
Power Connection.................................................................................................. 127
Access to the Machine ...........................................................................................127
Maintaining Your Machine ................................................................................ 128
Cleaning the Exposure Glass.................................................................................128
Cleaning the Exposure Glass Cover ...................................................................... 128
Cleaning the Document Feeder ............................................................................. 128
Other Functions ................................................................................................. 129
Inquiry ....................................................................................................................129
Changing the Display Language ............................................................................ 129
Changing Paper Thickness Settings ...................................................................... 130
Counter ............................................................................................................... 131
Displaying the Total Counter.................................................................................. 131
iii
8. Specification
Mainframe ........................................................................................................... 133
Options ............................................................................................................... 137
Document Feeder .................................................................................................. 137
500-Sheet Finisher.................................................................................................138
1000-Sheet Finisher............................................................................................... 139
Bridge Unit .............................................................................................................140
Shift Sort Tray ........................................................................................................ 140
Duplex Unit.............................................................................................................141
Internal tray 2 (1 bin tray) .......................................................................................141
Bypass Tray ........................................................................................................... 142
Large Capacity Tray (LCT).....................................................................................142
Paper tray unit........................................................................................................ 143
Copy Paper ......................................................................................................... 144
Recommended Paper Sizes and Types.................................................................144
Non-recommended Paper...................................................................................... 147
Paper Storage ........................................................................................................ 148
INDEX....................................................................................................... 149
iv
Notice
Important
Do not make copies of any item for which copying is prohibited by law.
Copying the following items is normally prohibited by local law:
Bank bills, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The color copy samples in this book may differ slightly from the actual copies
due to printing effects.
The color on each Color key may differ slightly from that of the actual copy.
This machine is equipped with a function that prevents making counterfeit bank
bills. Due to this function the original images similar to bank bills may not be
copied properly.
Notice To Wireless LAN Interface (option) Users
Notice to Users in EEA Countries
This product complies with the essential requirements and provisions of Directive 1999/5/EC of the European Parliament and of the Council of 9 March 1999
on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.
The CE Declaration of Conformity is available on the Internet at URL:
http://www.ricoh.co.jp/fax/ce_doc/.
This product is only for use in EEA or other authorized countries. Outdoor use
of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.
v
Copyrights and Trademarks
Trademarks
Ethernet® is a registered trademark of Xerox Corporation.
PostScript® and Acrobat® are registered trademarks of Adobe Systems Incorporated.
Apple Talk, Apple, Macintosh are registered trademarks of Apple Computer, Incorporated.
Novell, and Netware are registered trademarks of Novell, Inc.
Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.
Note
❒ The proper names of the Windows operating systems are as follows:
•
•
•
•
•
•
•
•
•
vi
Microsoft® Windows® 95 operating system
Microsoft® Windows® 98 operating system
Microsoft® Windows® Millennium Edition (Windows Me)
Microsoft® Windows® 2000 Professional
Microsoft® Windows® XP Professional
Microsoft® Windows® XP Home Edition
Microsoft® Windows® 2000 Server
Microsoft® Windows NT® Server operating system Version 4.0
Microsoft® Windows NT® Workstation operating system Version 4.0
Information about Installed Software
expat
• The software including controller, etc. (hereinafter "software") installed on
this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below.
• The product manufacturer provides warranty and support to the software of
the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.
• Information relating to the expat is available at:
http://expat.sourceforge.net/
Copyright (c) 1998, 1999, 2000 Thai Open Source Software Centre, Ltd. and Clark
Cooper.
Permission is hereby granted, free of charge, to any person obtaining a copy of
this software and associated documentation files (the "Software"), to deal in the
Software without restriction, including without limitation the rights to use,
copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the
Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:
The above copyright notice and this permission notice shall be included in all
copies or substantial portions of the Software.
THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY
KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE
WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR
COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER
LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
NetBSD
Copyright Notice of NetBSD
For all users to use this product:
This product contains NetBSD operating system:
For the most part, the software constituting the NetBSD operating system is not
in the public domain; its authors retain their copyright.
The following text shows the copyright notice used for many of the NetBSD
source code. For exact copyright notice applicable for each of the files/binaries,
the source code tree must be consulted.
A full source code can be found at http://www.netbsd.org/.
Copyright © 1999, 2000 The NetBSD Foundation, Inc.
All rights reserved.
vii
Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met:
A Redistributions of source code must retain the above copyright notice, this list
of conditions and the following disclaimer.
B Redistributions in binary form must reproduce the above copyright notice,
this list of conditions and the following disclaimer in the documentation
and/or other materials provided with the distribution.
C All advertising materials mentioning features or use of this software must
display the following acknowledgement:
This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
D Neither the name of The NetBSD Foundation nor the names of its contributors may be used to endorse or promote products derived from this software
without specific prior written permission.
THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND
CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES,
INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS
BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF
USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER
CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE,
EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.
Authors Name List
All product names mentioned herein are trademarks of their respective owners.
The following notices are required to satisfy the license terms of the software
that we have mentioned in this document:
• This product includes software developed by the University of California,
Berkeley and its contributors.
• This product includes software developed by Jonathan R. Stone for the NetBSD Project.
• This product includes software developed by the NetBSD Foundation, Inc.
and its contributors.
• This product includes software developed by Manuel Bouyer.
• This product includes software developed by Charles Hannum.
• This product includes software developed by Charles M. Hannum.
• This product includes software developed by Christopher G. Demetriou.
• This product includes software developed by TooLs GmbH.
viii
• This product includes software developed by Terrence R. Lambert.
• This product includes software developed by Adam Glass and Charles Hannum.
• This product includes software developed by Theo de Raadt.
• This product includes software developed by Jonathan Stone and Jason R.
Thorpe for the NetBSD Project.
• This product includes software developed by the University of California,
Lawrence Berkeley Laboratory and its contributors.
• This product includes software developed by Christos Zoulas.
• This product includes software developed by Christopher G. Demetriou for
the NetBSD Project.
• This product includes software developed by Paul Kranenburg.
• This product includes software developed by Adam Glass.
• This product includes software developed by Jonathan Stone.
• This product includes software developed by Jonathan Stone for the NetBSD
Project.
• This product includes software developed by Winning Strategies, Inc.
• This product includes software developed by Frank van der Linden for the
NetBSD Project.
• This product includes software developed for the NetBSD Project by Frank
van der Linden
• This product includes software developed for the NetBSD Project by Jason R.
Thorpe.
• The software was developed by the University of California, Berkeley.
• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.
JPEG LIBRARY
• The software installed on this product is based in part on the work of the Independent JPEG Group.
ix
How to Read this Manual
Symbols
In this manual, the following symbols are used:
R WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are included in the Safety Information section.
R CAUTION:
This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are included in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfeed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before operating.
Note
This symbol indicates precautions for operation or actions to take after misoperation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[
]
Keys that appear on the machine's display panel.
{
}
Keys built into the machine's control panel.
Notice
• B4 JISKL, B5 JISKL, B6 JISL are referred to as B4KL, B5KL, B6L in
this manual.
x
Safety Information
When using this machine, the following safety precautions should always be followed.
Safety During Operation
In this manual, the following important symbols are used:
R WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
R WARNING:
• Connect the power cord directly into a wall outlet and never use an extension cord.
• Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
• To avoid hazardous electric shock or laser radiation exposure, do not
remove any covers or screws other than those specified in this manual.
• Turn off the power and disconnect the power plug (by pulling the plug,
not the cable) if any of the following occurs:
• You spill something into the machine.
• You suspect that your machine needs service or repair.
• The external housing of your machine has been damaged.
• Do not incinerate spilled toner or used toner. Toner dust might ignite
when exposed to an open flame.
• Disposal can take place at our authorized dealer.
• Dispose of the used toner bottle in accordance with the local regulations.
xi
R CAUTION:
• Protect the machine from dampness or wet weather, such as rain and snow.
• Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will not
be damaged under the machine.
• When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
• Do not allow paper clips, staples, or other small metallic objects to fall inside
the machine.
• Keep toner (used or unused) and toner bottle out of the reach of children.
• For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take place
at an authorized dealer.
• The inside of the machine could be very hot. Do not touch the parts with a
label indicating the “hot surface”. Otherwise, an injury might occur.
xii
Positions of Labels and Hallmarks for
RWARNING and RCAUTION
This machine has labels and hallmarks for RWARNING,RCAUTION at the
positions shown below. For safety, please follow the instructions and handle the
machine as indicated.
ZGJS836E
xiii
xiv
ENERGY STAR Program
The machine model which meets the Guidelines is Type 2.
As an ENERGY STAR Partner, we have determined
that this machine model meets the ENERGY STAR
Guidelines for energy efficiency.
The ENERGY STAR Guidelines intend to establish an international energy-saving system for
developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.
When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall
place the ENERGY STAR logo onto the machine model.
This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.
• Low Power Mode
This product automatically lowers its power consumption 15 minutes after
the last copy or print job has finished. Printing is still possible in Low Power
Mode, but if you wish to make copies press the {Energy Saver}
} key first.
Reference
For details about how to change the default interval, see ⇒ p.68 “Energy
Saver Timer”.
• Off Mode(Copier only)
To conserve energy, this product automatically turns off 60 minutes after the
last copying or printing job has been completed. This function is called “Auto
Off”. Printing is available in this mode, but if you use the copier, press the operation switch.
Reference
For details about how to change the default interval, see ⇒ p.68 “Auto Off
Timer”.
• Duplex Priority
The ENERGY STAR Program recommends use of the Duplex function. By
conserving paper, this function helps the environment. For applicable machines, duplex function (one-sided original → two-sided copies) can be selected for when the operation switch or the main power switch is turned on, the
{Energy Saver}
} key is pressed, or when the machine resets automatically.
Reference
To change the settings of the Duplex Priority mode, see “Duplex Mode Priority” in the Copy Reference.
1
Specification
Copier only
Low Power Mode
Off Mode
Duplex Priority
Power consumption
128.2W or less
Default interval
15 minutes
Recovery Time
30 sec. or less
Power consumption
15 W or less
Default interval
60 minutes
1 Sided→1 Sided
❖ Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.
2
Manuals for this Machine
This is a multi-functional machine combining copier, facsimile, printer and scanner functions. This manual describes procedures common to these functions.
Each function's reference describes the operational procedures for that functions. Please consult the relevant parts of manual.
❖ General Settings Guide (this manual)
Provides an overview of the machine. This manual introduces the functions
of the machine. It also introduces the options that allow you to use additional
functions and describes how to access the system user tools to make the machine easier to use.
❖ When using as a copier
• Copy Reference
Describes the various copying functions from basic copying to more advanced functions such as reducing/enlarging copies or combining originals onto one sheet.
❖ When using as a facsimile
• Facsimile Reference (option)
Describes the operational procedures and functions to use the machine as
a facsimile.
❖ When using as a printer
• Printer Reference (option)
Describes the system settings, procedures and functions for using the machine as a printer.
❖ When using as a scanner
• Scanner Reference (option)
Describes the system settings, procedures and functions for using the machine as a scanner.
3
Machine Types
This machine comes in two models which vary in copy speed. To ascertain
which model you have, see the inside front cover of this manual.
4
Type 1
Type 2
Copy speed/Single Colour
24 copies/minute
(A4K, 81/2" × 11"K)
32 copies/minutes
(A4K, 81/2" × 11"K)
Copy speed/Full Colour
8 copies/minute
(A4K, 81/2" × 11"K)
10 copies/minutes
(A4K, 81/2" × 11"K)
1. What You Can Do With This
Machine
Additional Functions Provided by Internal
Options
You can expand the capabilities of this machine to include fax functions. When
you want to add a function, contact your sales or service representative.
Scanning originals
Copy, Facsimile transmission
Print
Copy, Facsimile reception
Printer
Facsimile
reception
Facsimile
Transmission
Printer
Copy Mode
Printer Mode (Option)
In copy mode you can make basic
copies and also copy using more sophisticated techniques, such as reduction/enlargement or combining
several originals onto one copy. You
can install optional expansion memory for storage of document images,
thereby making the best use of memory with various copy functions.
You can print documents in colour
under various environments. Installation of optional expansion memory
allows more data to be stored, enabling automatic copy stapling.
Facsimile Mode (Option)
You can send and receive fax messages in facsimile mode. Installation of
optional expansion memory allows
more functions to be used and more
data to be stored.
Scanner Mode (Option)
You can use this machine as a scanner.
It is also possible to E-mail scanned
image as attached files via a LAN, or
the Internet.
5
What You Can Do With This Machine
Document Server Mode
You can save documents from copy functions, facsimile transactions, the printer,
and the scanner to the hard disk. Documents can be printed later *1 , sent later *2 ,
or you can transfer the document data to a PC *3 . The machine can be controlled
from a PC.
1
*1
*2
*3
You cannot print documents saved with the scanner.
Only documents stored in facsimile mode can to be sent as faxes.
To transfer documents to a PC, DeskTopBinder V2 Professional/Lite must be installed. ⇒ p.7 “Operation from a Computer”
1.Prepare Documents
Copy
Facsimile
Transmission
2.Save
3.Print/Send/Transfer
Printing
(Except Scanner)
Sending
stored
facsimile
documents
Scanner
Transferring Document
data for PC
Printer
ZGJS830E
Note
❒ You can save the following:
• Data from documents scanned using the document feeder
• Data from documents scanned using the exposure glass
• Data sent from a computer
6
Additional Functions Provided by Internal Options
Important
❒ Do not turn off the main power switch when the Operation Switch is on or the
On indicator is lit or blinking. If you turn it off during an operation, the memory or hard disk might be damaged.
1
❒ Avoid any strong shocks to the machine. This could damage the hard drive
or delete stored files. For precautionary reasons, files should be copied to another local computer.
❒ Unauthorized access is possible to the Document Server when the network is
connected to the Internet. To prevent the revelation of stored confidential
documents, set a firewall between the network and the Internet.
❖ On Demand Printing
If you save your document in the Document Server, you can print it out at any
time with print settings such as duplex and stapling.
❖ File Merge Printing
You can merge documents created with different applications or created separately on different computers.
You can merge documents sent from a computer with scanned paper originals.
❖ Facsimile Resend
You can send data stored in memory when necessary. You can merge and
send data stored from previous faxes with additional scanned originals.
Reference
For details, see the “Facsimile Reference.”
❖ Operation from a Computer
If you install DeskTopBinder V2 Professional or DeskTopBinder V2 Lite on
your computer you can check the contents of stored documents, print copies
for confirmation and perform other operations.
You can also perform tasks on data stored in the Document Server from your
computer, rather than from the machine. These functions are available when
the printer or the scanner function is installed.
Reference
For more detailed information, refer to DeskTopBinder V2 Professional/Lite manuals.
7
What You Can Do With This Machine
User Management
You can limit the users of the machine, and restrict their use of certain functions
using user codes.
1
Using the User Code
The user is requested to enter a registered user code to operate the machine. You
can check the use of the machine by each user.
❖ Managing items
• You can set allowed functions for each user as shown below.
• You can output a list of usage amounts for each user.
The functions you can limit are as follows:
Function
Mode
Functions available
to set the usage limit
Functions which the
usage amounts can
be managed
Copy
Black & White
❍
❍
Single Colour
❍
❍
Two-colour
❍
❍
Full Colour
❍
❍
Facsimile transmission
❍
❍
Printing (when the
document server is
used) *2
--
❍ *1
Black & White
❍
❍
Colour
❍
❍
Scanner
Scanner mode
❍
❍
Document server
Document server
mode
❍
(depending on the
mode to store the document) *2
Facsimile
Printer
*1
*2
The counter shows the number of copies when you print a document for transmission that is stored in the document server.
When you print documents by pressing the {Document Server}
} key, the copy counter
shows the number of copies for documents stored in copy mode, and for documents
stored in facsimile mode or printer mode.
Reference
⇒ p.77 “User Code Management”⇒ p.83 “User Code”
8
2. Basics
Guide To Components
ZGJS001E
1. Exposure glass cover (option) or
4. Main power switch
Document feeder (ADF) (option)
If the machine does not operate after
turning on the operation switch, check
the main power switch is turned on. ⇒
p.20 “Turning On the Power”
Lower the exposure glass cover over
originals placed on the exposure glass for
copying. If you have the document feeder, load a stack of originals here. They
will be fed automatically, one by one.
(The illustration shows the document
feeder.)
5. Operation switch
Place originals face down here for copying.
Press this switch to turn the power on
(the On indicator lights up). To turn the
power off, press this switch again (the On
indicator goes off). ⇒ p.20 “Turning On
the Power”
3. Internal tray
6. Control panel
Copied, printed paper or fax messages
are delivered here.
7. Remove Paper Indicator
2. Exposure glass
⇒ p.12 “Control Panel”
The indicator is lit when paper is output
to the internal tray 2 (1 bin tray). If the internal tray 2 has not been installed, the indicator does not light.
9
Basics
8. Internal tray 2 (1 bin tray) (option)
9. Duplex unit (Unit for two-sided
11. Paper tray (upper: tray 1, lower:
tray 2)
copies) (option)
Load paper here.
10. Front cover
12. Paper tray unit (option <upper:
tray 3, lower: tray 4>)
Open to access the inside of the machine.
Load paper here.
2
1. Ventilation holes
3. Paper tray cover
Prevent overheating. Do not obstruct the
ventilation holes by placing objects near
it or leaning things against it. If the machine overheats, a fault might occur.
Open this cover to remove jammed paper.
2. Interface for network connections
⇒ p.15 “Connecting the Machine
(Network Connections)”
10
4. Bypass tray (option)
Use when copying onto OHP transparencies, label paper (adhesive labels), translucent paper, postcards, envelopes and
non-standard size paper.
External Options
External Options
2
ZGJS000E
1. 500-Sheet Finisher
7. Shift sort tray
Sorts, stacks and staples copies.
Sorts and stacks copies.
2. Bridge unit
8. Paper tray unit
Relays copies to the finisher.
Consists of two paper trays.
3. Exposure glass cover
9. Large Capacity Tray (LCT)
Lower this over originals for copying.
Holds 2000 sheets of paper.
4. Document feeder (ADF)
10. Bypass tray
Load a stack of originals here. They will
be fed automatically.
Use when copying onto OHP transparencies, label paper (adhesive labels), translu ce n t pa pe r, e nv el ope s a nd no n standard size paper.
5. Internal tray 2 (1 bin tray)
If you select this as the output tray, copied paper will be delivered here face
down.
11. Duplex unit
Use to make two-sided copies and prints.
6. 1000-Sheet Finisher
12. Interchange unit
Sorts, stacks and staples copies.
*1
: Finisher proof tray
*2
: Finisher shift tray
Required when installing the internal
tray 2 (1 bin tray) and duplex unit.
Note
❒ When you use the 1000-sheet Finisher,
the adjustment table is required.
11
Basics
Control Panel
Note
❒ This illustration shows the Control Panel of the machine with options fully installed.
2
ZGJS777E
1. Screen contrast knob
6. Display panel
Adjusts the brightness of the display panel.
Shows operation status, error messages,
and function menues.
2. {User Tools/Counter}} key
7. { On Hook Dial}} key (facsimile
mode)
• User Tools
Press to change the default settings
and conditions to meet your requirements. ⇒ p.61 “Accessing User Tools
(System Settings)”
• Counter
Press to check or print the counter value.
• Inquiry
Press to check where to contact for
machine repairs and ordering toner.
3. Indicators
Show errors and machine status.
4. {Adjust/Program Colour}} key (copy
mode)
Use to control the colour balance and
contrast for printing.
5. Colour circle
Use as reference for colour control.
⇒ “Colour Adjustment” in the Copy Reference
12
Press when the manual facsimile reception is set, or when using the facsimile information services.
8. {Start Manual RX}} key (facsimile
mode)
Press to start manual facsimile reception.
9. {Check Modes}} key
Press this key to check settings.
10. {Program}} key
Press to register frequently used settings,
or to recall registered settings.
11. {Clear Modes}} key
Press to clear previously entered copy job
settings.
12. {Energy Saver}} key
Press to switch to and from Energy Saver
mode.
Control Panel
13. {Interrupt}} key (copy mode)
22. { Pause/Redial}} key (facsimile
Press to make interrupt copies during a
copy run.
mode)
14. Main power indicator and power indicator
The main power indicator goes on when
you turn on the main power switch.
The power indicator lights when the
power is on.
Important
❒ Do not turn off the power while
the power indicator is blinking.
Doing so may damage the hard
disk.
15. Operation switch
Press this switch to turn the power on
(the On indicator goes on). To turn the
power off, press this switch again (the On
indicator goes off).
16. {Sample Copy}} key
Press to make a single set of copies or
prints to check for poor copying or printing before making multiple sets of copies
or prints.
17. {Start}} key
Press to start copying, scanning, or printing documents stored on the Document
Server.
• Pause
Insert a pause when you are dialing or
storing a fax number. A pause cannot
be inserted as the first digit.
• Redial
Press to redial the last numbers.
2
23. Colour function keys (copy
mode)
Press to select colour for copying.
24. Function keys/Function Status
indicator
Press to select the following functions:
• Copy:
• Document Server:
• Facsimile:
• Printer:
• Scanner:
The followings show the status of the
above functions:
• Yellow: the function is selected.
• Green: the function is active.
• Red: the function has been interrupted.
25. m indicator
The data indicator shows the status of
data reception from a personal computer.
18. {Clear/Stop}} key
• Clear
Press to delete a number entered.
• Stop
Press to stop a job such as scanning
facsimile, or printing in progress.
19. {#}} key
Press to enter a value.
20. Number keys
Use to enter the desired number of copies
and data for selected modes.
21. {Tone}} key (facsimile mode)
Press to send tonal signals down a pulse
dialing line.
13
Basics
Display Panel
The display panel shows machine status, error messages and function menus.
Important
❒ A force or impact of more than 30 N (about 3kgf) might damage the display
panel.
2
The copying screen is displayed as default following power on.
The function items displayed serve as selector keys. You can select or specify an
item by lightly pressing them.
When you select or specify an item on the display panel, it is highlighted like
. Keys appearing as OK cannot be used.
Common Key Operations
The following keys are common for all screens.
❖ Key list
14
[OK]
Acknowledges a selected function or entered values, and then returns
to the previous screen.
[Cancel]
Deletes a selected function or entered values, and then returns to the
previous screen.
[U
UPrev.],[T
TNext]
Moves to the previous page or the next page when all the functions
cannot be displayed on one page.
[OK] [Yes]
Closes the message screens.
[Clear]
Clears entered values and does not change the screen.
[Exit]
Returns to the previous screen.
Connecting the Machine (Network Connections)
Connecting the Machine (Network
Connections)
IEEE 1394 board
installed
2
Wireless LAN board
installed
ZGJS831E
1. Parallel port
2. IEEE 1394 ports (option)
3. 10BASE-T/100BASE-TX
4. Wireless LAN port (option)
15
Basics
Requirements
Requirements
Before using this machine, make sure that all appropriate environmental and
electrical requirements are satisfied. Connect the machine to the host computer
using the parallel port, Network Interface Board, or both.
Make sure you have all the cables, connectors, and electrical outlets necessary to
attach the machine to the host computer or network.
2
Important
❒ The interface cable is not supplied. User is required to provide an interface cable suitable for the computer being used.
Network cable requirements
The Network Interface Board can be installed to allow direct connection to an
Ethernet network.
The Network Interface Board supports 10BASE-T or 100BASE-TX connections.
The IEEE 1394 Board (option) supports the IEEE 1394 interface cable.
You can use the machine in the following network environments:
• Using the appropriate network management software and printer driver
• Attaching the machine to a network computer set up as a server
Client
Windows 95/98/Me, Windows 2000, Windows NT 4.0 *1 , Mac OS *2
(optional PostScript 3 Board Type 1232 is required ), UNIX *4
Driver
PCL 5c, RPCS™, PostScript 3
File Server
NetWare 3.x, NetWare 4.x, NetWare 5/5.1
Protocol
TCP/IP, IPX/SPX, NetBEUI *3 , AppleTalk
*1
*2
*3
*4
Under Windows NT 4.0, only × 86 CPU is supported.
For information about usable versions of the Mac OS, see the "PostScript Supplement".
Under Windows 95/98/Me, Windows 2000 and Windows NT 4.0 only. Only for
Peer-Peer Printing. The SmartNetMonitor for Client is required to use this protocol.
Concerning UNIX printing information, please visit our web site or consult your authorized dealer.
In a mixed network environment, the protocols switch automatically.
Reference
For more information about network connection settings, see p.55 “User
Tools (System Settings)”.
16
Connecting the Machine (Network Connections)
Note
❒ Consult your network administrator before connecting the machine to a network.
❒ Make sure to use a properly shielded and grounded cable (UTP, STP, Category/Type5) for the connection to the host computer (and/or HUB) in order to
meet FCC and EMC Directive 89/336/EEC emission guidelines.
2
When the Wireless LAN Board (option) is installed
When using the Wireless LAN Interface on the network, keep the following
points in mind:
❖ Attach both antennas as a unit.
❖ When moving the machine
Detach the antennas when relocating the machine locally.
After moving the machine, reattach the antennas, ensuring that:
• The antennas are positioned clear of obstacles.
• There is 40 to 60 mm between the antennas, so they do not touch.
• The exposure glass cover and Document Feeder (ADF) do not knock the
antennas.
❖ If the network area provides poor radio environment
Where radio wave conditions are bad, the network may not function due to
interrupted or failed connections. When checking the Wireless LAN Signal
and the access point, follow these steps to improve the situation:
• Position the access point nearer to the machine.
• Clear the space between access point and machine of obstructions.
• Move radio wave generating appliances, such as microwaves, away from
the machine and access point.
Reference
To check the machine's radio wave status, press [Wireless LAN Signal] in System Settings. See p.75 “Wireless LAN Signal”.
For more information about access point radio wave conditions, refer to the
access point manual.
17
Basics
Connecting the Network Cable to the Network
Limitation
❒ The IEEE 1394 Board (option) and the Wireless LAN Board (option) cannot be
installed at the same time.
Note
❒ Connect the machine to the computer. Set the network connection settings,
then install any necessary software such as the printer driver. For details, see
the Printer Reference.
2
Connecting to the Ethernet Interface
A Turn off the main power switch.
B Loop the cable approximately 5 cm (2") and 35 cm (14") from the machine
end connector.
House the loops using the supplied cores.
ZGJS112E
1. About 5 cm (2")
2. About 35 cm (14")
C Attach the Ethernet interface cable to the jack on the board.
ZGJS832E
18
Connecting the Machine (Network Connections)
D Turn on the main power switch.
❖ Indicators on Network Interface Board
2
ZGJS834E
1. Indicator (green)
2. Indicator (yellow)
Remains green when the machine
is connected to the network correctly.
Turns yellow when 100 BASE-TX is
operating.
Turns off when 10 BASE-T is operating.
Connecting to the IEEE 1394 Interface (option)
Important
❒ Before making the connection, touch the metallic part to dissipate static electricity.
Note
❒ Use the interface cable supplied with the IEEE 1394 Board.
❒ The interface cable should not be looped.
A Attach the IEEE 1394 cable to the jack on the board.
ZGJS863E
19
Basics
Turning On the Power
This machine has two power switches.
❖ Operation switch (right side of the
control panel)
Press this switch to activate the
machine. When the machine has
warmed up, you can make copies.
2
Turning On the Main Power
A Make sure that the power cord is
firmly plugged into the wall outlet.
B Open the switch cover and turn
on the main power switch (make
sure that the Main Power indicator goes on).
ZGJS090E
❖ Main power switch (left side of the machine)
When the machine is not to be used
for an extended period of time,
turn off the main power switch.
Important
❒ Do not switch off the main power immediately after it has been
switched on. Failure to observe
this may result in damage to the
hard disk or memory, leading to
malfunctions.
Turning On the Power
A Press
the operation switch to
make the On indicator go on.
Note
❒ If the power is not turned on
when the operation switch is
pressed, check if the main power switch is on. If off, turn it on.
ZGJS070E
Note
❒ This machine automatically enters
Energy Saver mode or turns itself
off if you do not use the machine
for a while. See p.68 “Auto Off
Timer” and p.68 “Energy Saver
Timer”.
20
Turning On the Power
Turning Off the Power
A Make sure that the exposure glass
cover or the document feeder is in
the right position.
B Press
the operation switch to
make the On indicator go off.
Note
❒ Even if you press the operation
switch, the indicator does not
go off and blinks in the following cases:
• When the exposure glass or
the document feeder is open
• When communication is in
progress with external
equipment
• When the hard disk is operating
Turning Off the Main Power
Important
❒ Do not turn off the main power
switch when the On indicator is on
or blinking. Failure to observe this
may result in damage to the hard
disk or memory.
❒ Pull out the power plug after you
turn off the main power switch.
Failure to observe this may result
in damage to the hard disk or
memory.
- When a facsimile unit (option)
is installed
When the main power switch is
turned off while using the fax function, waiting fax jobs and print jobs
may be canceled, and incoming fax
documents cannot be received. When
you have to turn off this switch for
some reason, follow the procedure
below.
2
Important
❒ Make sure that 100% is shown on
the display before you turn the
main power switch is off or unplug
the power cord. Fax files programmed in memory will be deleted an hour after you turn the main
power switch off or unplug the
power cord.
❒ The On indicator does not go off
and blinks in dial-in mode even if
you press the operation switch. In
such a case, check the items below,
and turn the main power switch
off.
• When the exposure glass cover
or the document feeder is open
• When the computer is controlling the machine
A Make sure that the On indicator is
off.
B Open the switch cover, and turn
off the main power switch to
make the Main Power indicator
go off.
21
Basics
Configuring the Network
Configuring the Network
Preparation
This section describes the network settings using the System Settings menu.
Required setting items depend on the mode to be used.
2
Mode
Network Environment
Network Settings
Reference
Distribute received fax
documents *1
TCP/IP
IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Fax RX File
Transmission
⇒ p.26 “When using TCP/IP”, p.27
“Acquiring the IP
Address from the
DHCP Server”,
p.32 “File Transfer
Settings”
IEEE 1394 *6
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Effective Protocol (TCP/IP) IP
ing TCP/IP”, p.28
over 1394, Fax RX File Transmission
“When using the
IEEE 1394 Interface
(option)”, p.32
“File Transfer Settings”
Wireless LAN
IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication
Mode, Channel *9 WEP, SSID *8 , Fax RX
File Transmission
*7
Scanner (Network Twain
Scanner) *2
22
⇒ p.26 “When using TCP/IP”, p.30
“When using the
Wireless LAN Interface (option) in
Ad hoc Mode”,
p.31 “When using
the Wireless LAN
Interface (option)
in Infrastructure
Mode”, p.32 “File
Transfer Settings”
TCP/IP
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Network Boot, Effective Protoing TCP/IP”, p.27
col, Interface Select
“Acquiring the IP
Address from the
DHCP Server”
IEEE 1394 *6
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Effective Protocol (TCP/IP), IP
ing TCP/IP”, p.28
over 1394
“When using the
IEEE 1394 Interface
(option)”
Configuring the Network
Mode
Network Environment
Network Settings
Reference
Scanner (Network Twain
Scanner) *2
Wireless LAN
IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication
Mode, Channel *9 , WEP, SSID *8
⇒ p.26 “When using TCP/IP”, p.30
“When using the
Wireless LAN Interface (option) in
Ad hoc Mode”,
p.31 “When using
the Wireless LAN
Interface (option)
in Infrastructure
Mode”
*7
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Network Boot, Effective Protoing TCP/IP”, p.27
col, Interface Select, Delivery Option
“Acquiring the IP
Address from the
DHCP Server”
Scanner (Net- TCP/IP
work Delivery
Scanner) *3
IEEE 1394 *6
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Effective Protocol (TCP/IP), IP
ing TCP/IP”, p.28
over 1394, Delivery Option
“When using the
IEEE 1394 Interface
(option)”
Wireless LAN
IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication
Mode, Channel *8 , WEP, SSID *9 , Delivery Option
*7
Printer
IEEE 1394 *6
⇒ p.26 “When using TCP/IP”, p.30
“When using the
Wireless LAN Interface (option) in
Ad hoc Mode”,
p.31 “When using
the Wireless LAN
Interface (option)
in Infrastructure
Mode”
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Network Boot, Effective Protoing TCP/IP”, p.27
col, Interface Select
“Acquiring the IP
Address from the
DHCP Server”
TCP/IP *4
NetWare *4
2
*5
Effective Protocol, NW Frame Type
⇒ p.27 “When using NetWare”
IP Address, Subnet Mask, Gateway Ad- ⇒ p.26 “When usdress, Effective Protocol (TCP/IP), IP
ing TCP/IP”, p.28
over 1394
“When using the
IEEE 1394 Interface
(option)”
23
Basics
Mode
Network Environment
Network Settings
Reference
Printer
Wireless LAN
IP Address, Subnet Mask, Gateway Address, Network Boot, Effective Protocol, Interface Select, Communication
Mode, Channel *9 , WEP, SSID *8
⇒ p.26 “When using TCP/IP”, p.30
“When using the
Wireless LAN Interface (option) in
Ad hoc Mode”,
p.31 “When using
the Wireless LAN
Interface (option)
in Infrastructure
Mode”, p.29
“When using the
Wireless LAN Interface (option) in
802.11 Ad hoc
Mode”
*7
2
*1
*2
*3
*4
*5
*6
*7
*8
*9
To use this function, you'll need ScanRouter V2 Lite (packaged with optional Printer/Scanner Controller or ScanRouter V2 Professional). In addition to the network
settings, you must set the "Delivery Server IP Address" and "Fax RX File Transmission" for file transfer.
You will need to specify the settings for a network TWAIN scanner and network delivery scanner when using the scanner function.
When you use this function, you need to have an optional 128MB or 256MB memory,
or ScanRouter V2 Lite which is bundled with the optional Printer/Scanner Controller. If you need to have ScanRouter V2 Professional, see the Scanner Reference.
Make necessary settings for your network environment. For details about settings,
see the Printer Reference.
Configure the TCP/IP when you use pure IP of NetWare 5/5.1.
You will need the IEEE 1394 Interface Board (option).
You will need the IEEE 802.11b Interface Kit (option).
Make the necessary settings when the communication mode is infrastructure mode
or 802.11b Ad hoc mode.
Make necessary settings when the communication mode is in 802.11b Ad hoc mode
or Ad hoc mode.
Note
❒ For a network environment that uses TCP/IP, you can use SmartNetMonitor
to configure IP addresses for Admin and the web browser packaged with
Printer Controller or Printer/Scanner Controller. For details about Smart Net
Monitor, see the Network Printing Guide.
❒ For details on the setting values, see p.62 “Settings You Can Change with the
User Tools”.
24
Configuring the Network
Configuring the Network with the Operation Panel
This section describes the basic procedures. Please make the settings appropriate
for the network you are using.
Important
❒ These settings should be made by your systems administrator or after consulting your systems administrator.
2
Note
❒ In this manual, minimum settings for network connections are described. For
more details, see the Network Printing Guide.
For default settings, see p.62 “Settings You Can Change with the User Tools”.
❖ “Interface Settings/Network” ⇒ p.70
❖ “Interface Settings/IEEE 1394 (Option)” ⇒ p.73
❖ “Interface Settings/IEEE 802.11b (Option)” ⇒ p.74
❖ “File Transfer” ⇒ p.75
Network Settings
The following describes the settings required to use the machine in a network.
For more information about the settings, see p.70 “Interface Settings/Network”.
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [System Settings].
25
Basics
C Press [Interface Settings].
D Make [Effective Protocol] settings.
Note
❒ You must configure the IP Address for using TCP/IP protocol. Consult the
network administrator for help with the Address. You don't have to configure it if Network Boot is DHCP.
2
❒ Press [Invalid] for redundant protocols.
❒ Press [Effective] for TCP/IP protocol when you use pure IP of NetWare
5/5.1.
A Press [Effective Protocol].
B Press [Invalid] or [Effective] for each protocol.
C Press [OK].
The following operation will be different, according to each protocol.
When using TCP/IP
A Make sure that [Network] is pressed, and then press [IP Address].
B Use the number keys to enter the IP address.
C Press [OK].
D Make the [Sub-net Mask] and [Gateway Address] settings. For each item,
press the corresponding button on the screen shown in step A, and then
perform the same procedure as described in steps B and C.
26
Configuring the Network
Acquiring the IP Address from the DHCP Server
To use the DHCP server to acquire the IP address, select [DHCP] from [Network
Boot].
Note
❒ You need to make the settings when you use DHCP. See "Using DHCP" in
the Network Printing Guide.
2
❒ To always assign the same IP address to the machine, reserve the IP address for the machine on the DHCP server. See "Using DHCP" in the Network Printing Guide.
❒ Use the default IP address.
A Make sure that [Network] is selected, and then press [Network Boot].
B Press [DHCP] and then press [OK].
When using NetWare
To use the machine on NetWare, be sure to select the type of [NW Frame Type].
You can select the following frame types:
• Auto select (Default)
• Ethernet II
• Ethernet 802.2
• Ethernet 802.3
• Ethernet SNAP
Note
❒ Select a file server and a frame type with the same connection.
❒ When you select Auto select, the frame type detected upon startup is automatically set. Therefore, your desired frame type may not be selected by
the system, which supports multiple frame types. Select the desired frame
type.
❒ To use the machine in a pure IP environment on NetWare 5/5.1, select [Effective] for TCP/IP in step D.
27
Basics
A Make sure that [Network] is selected, and then press [NW Frame Type].
B Select the Frame Type, and then press [OK].
2
When using the IEEE 1394 Interface (option)
Note
❒ When you use the IEEE 1394 Interface, you cannot use the DHCP. You
must set the fixed IP address.
❒ Be sure to set the IP over 1394 to "Effective". The factory default is set to "Effective".
A Make sure that [Network] is selected, and then press [IEEE 1394].
B Press [IP Address].
C Use the number keys to enter the IP address, and then press [OK].
D Press [Sub-net Mask].
E Use the number keys to enter the Subnet Mask, and then press [OK].
F Press [IP over 1394].
G Make sure that [Effective] is selected, and then press [OK].
Note
❒ If [Effective] is not selected, press [Effective], and then press [OK].
28
Configuring the Network
When using the Wireless LAN Interface (option) in 802.11 Ad hoc Mode
Note
❒ You can set the 802.11 Ad hoc Mode from your computer when setting
SSID (Network Name).
❒ The network administrator must check the environment and set the Communication mode, WEP key and SSID correctly. For details on settings, see
"Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide.
❒ Characters used for setting SSID are <ASCII 0x20 to 0x7e> which are casesensitive. You can enter up to 32 characters.
❒ You can also set the 802.11 Ad hoc mode from the Web browser. For details
on settings, see the Network Printing Guide.
A Make sure that [Network] is selected, and then press [LAN Type].
2
B Press [IEEE 802.11b], and then press [OK].
C Press [IEEE 802.11b].
D Press [Communication Mode].
E Press [802.11 Ad hoc], and then press [OK].
F Press [SSID Setting].
G Press [Enter SSID] and enter the SSID, and then press [OK].
H Press [Channel].
I Use the number keys to enter the channel to be used, and then press [OK].
J Press [WEP (Encryption) Setting], if setting is required.
K Press [Active].
L Press [Enter WEP key] and enter the WEP key, and then press [OK].
M Press [OK].
29
Basics
When using the Wireless LAN Interface (option) in Ad hoc Mode
Note
❒ You can set the Ad hoc Mode when you do not set SSID (Network Name)
from your computer. In this case, setting SSID from this machine is ineffectual.
❒ The network administrator must check the environment and set the Communication mode and Channel correctly. For details on settings, see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing Guide.
❒ You can set the Ad hoc mode from the control panel or using the Web
browser. For details on settings, see the Network Printing Guide.
A Make sure that [Network] is selected, and press [LAN Type].
2
B Press [IEEE 802.11b], and then press [OK].
C Press [IEEE 802.11b].
D Press [Communication Mode].
E Press [Ad hoc], and then press [OK].
F Press [Channel].
G Use the number keys to enter the channel to be used, and press [OK].
30
Configuring the Network
When using the Wireless LAN Interface (option) in Infrastructure Mode
Note
❒ The network administrator must check the environment and set the Communication mode, WEP key, and SSID correctly. For details on settings,
see "Using the IEEE 802.11b (Wireless LAN)" in the Network Printing
Guide.
❒ Enter the WEP key in hexadecimal. You can enter 10 digits for 64-bit data
or 26 digits for 128-bit data.
❒ Characters used for setting SSID are <ASCII 0×20 to 0×7e> which are case
-sensitive. You can enter up to 32 characters.
❒ You can also set the Infrastructure mode from the Web browser. For details on settings, see the Network Printing Guide.
A Make sure that [Network] is selected, and then press [LAN Type].
2
B Press [IEEE 802.11b], and then press [OK].
C Press [IEEE 802.11b].
D Press [Communication Mode].
E Press [Infrastructure], and then press [OK].
F Press [SSID Setting].
G Press [Enter SSID].
H Enter the SSID, and then press [OK].
I Press [WEP(Encryption)] if setting is required.
J Press [Active].
K Press [Enter the WEP key] and enter the WEP key.
L Press [OK].
31
Basics
E Press [Exit].
F Print out the list of the entered settings if necessary.
Reference
For details about List/Test Print, see "Printer Features Menu" in the Printer
Reference.
A Press [Printer Features].
2
B Press [Confg. Page].
G Press the {User Tools/Counter}} key.
The new settings become effective and the display returns to the main function menu.
File Transfer Settings
The following describes the file transfer settings required for sending received
facsimile files and the scanner function. For more information about the settings,
see p.75 “File Transfer”.
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [System Settings].
32
Configuring the Network
C Press [File Transfer].
When using a delivery server
Note
❒ You must set the delivery server IP address from the ScanRouter V2
Lite/Professional. You cannot set the address from the machine.
2
A Press [Delivery Option].
B Press [ON].
C Press [OK].
Note
❒ The delivery server IP address set from the ScanRouter V2 Lite/Professional will be displayed on the machine.
Making settings to transmit received facsimile files
A Press [Fax RX File Transmission].
B Make the following settings as required:
• Setting per Line
• Print at Delivery
• File to Deliver
• Delivery Failure File
C Press [OK].
33
Basics
Setting the recall interval time
A Press [Scanner Recall Interval Time].
2
B Use the number keys to enter the recall interval time, and then press
[OK].
Setting the number of recalls
A Press [Number of Scanner Recalls].
B To resend files to the delivery server, press [ON].
C Use the number keys to enter the number of recalls, and then press [OK].
D Press [Exit].
E Press the {User Tools/Counter}} key.
The new settings become effective and the display returns to the main function menu.
34
3. Combined Function
Operations
Changing Modes
Note
❒ You cannot switch modes in any of the following situations:
• When scanning in a fax message for transmission
• During immediate transmission
• When accessing the user tools
• During interrupt copying
• During On hook dialing for fax transmission
• While scanning an original ⇒ p.62 “Function Priority”
❒ The copying screen is displayed as default following power on.
ZGJS835E
ZGJS835E
35
Combined Function Operations
Saving Energy
- Energy Saver Mode
If you do not operate the machine for a certain period after an operation or when
you press the {Energy Saver}
} key, the display disappears and the machine enters
Energy Saver mode. When you press the {Energy Saver}
} key again, the machine
returns to the ready condition. In Energy Saver mode, the machine uses less electricity.
3
Note
❒ You can set the power consumption in Energy Saver mode and the time to return to ready status from Energy Saver mode in three steps. ⇒ p.78 “Panel Off
Level”
❒ You can also change the setting of the Panel Off Timer. ⇒ p.68 “Panel Off
Timer”
- System Reset
The machine returns to its initial condition automatically when your job is finished, after a certain period of time. This function is called "System Reset".
Note
❒ You can change the System Reset time. ⇒ p.68 “System Reset Timer”
- Auto Off
The machine turns itself off automatically after your job is finished, after a certain period of time. This function is called "Auto Off".
Note
❒ You can change the Auto Off time. ⇒ p.68 “Auto Off Timer”
❒ Auto Off Timer function will not operate in the following cases:
• When a warning message is displayed
• When the service call message is displayed
• When paper is jammed
• When the cover is open
• When "Adding Toner" message is displayed
• When the toner is being replenished
36
Changing Modes
•
•
•
•
•
•
•
•
When the User Tools/Counter screen is displayed
When fixed warm-up is in progress
When the facsimile, printer or other functions are operating
When operations have been suspended during printing
When the On-hook dialing function is in use
When a recipient is being registered in the address list or group dial list
When the Data In indicator is on or blinking
When the sample print or confidential print screen is displayed
3
37
Combined Function Operations
Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously like this is
called Multi-accessing.
This allows you to handle your jobs efficiently, regardless of how the machine is
being used. For example:
• While making copies, you can scan documents to store in the Document Server.
• While printing documents saved in the Document Server, the machine can receive print data.
• You can make copies while receiving fax data.
• While printing print data, you can make operations for copying.
3
Note
❒ You can set the priority of functions on p.62 “Print Priority”. As default, the
display function is set to first priority.
❒ When the optional Internal Tray, Shift Sort Tray, 500-Sheet Finisher, or 1000Sheet Finisher is installed on the machine, you can specify the output tray to
which documents are to be delivered. For more information about how to
specify the output tray for each function, see the following descriptions:
• p.63 “Output: Copier (Copy mode)”
• p.64 “Output: Document Server (Document server)”
• p.64 “Output: Facsimile (Facsimile)”
• p.64 “Output: Printer”
❖ What you can do with the Multi-Access Function
The multi-access function enables you to do the operations below.
• Copying during fax transmission
You can copy originals while sending documents by fax.
A Set documents for sending by fax, enter the fax number, and press the
{Start}
} key.
} key.
B Press the {Copy}
The copy screen appears. At the top of the screen, the destination name
and fax number appears.
} key.
C Set originals, and then press the {Start}
• Receiving printer data while printing a document saved in the Document
Server
The machine can receive printer data while copying or printing a document saved in the Document Server. Received data will be printed when
the printer function is enabled.
A Select the document to be printed on the Document Server screen, and
then press the {Start}
} key.
38
Multi-Access
B
When the machine receives the printer data, the data-in indicator blinks.
When printing the document is finished, the machine starts printing the
printer data.
- Sample operations
The chart below shows the sample operations of when the "Print priority" is set
to "Interrupt". ⇒ p.62 “Print Priority”
|: Simultaneous operations are available.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {Interrupt}
} key is pressed to interrupt the preceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultaneous operations are not possible.)
Mode before you select
Operations for Copying
Stapling
Copy
Printer
× × × ❍ ❍ $$| $| | | | | $$$$$| |
| → → ❍ ❍ $$| $| | | | → $$$$| | |
*1
Sort
Facsimile
Operations for Copying
Stapling
Sort
Operations for Copying
Interrupt Copying
Copying
Transmission Operation/Manual Reception Operation
Transmission
Scanning an Original for Memory Transmission
Memory Transmission
Immediate Transmission
Reception
Memory Reception
Printing Received Data
Data Reception
Print
Printing
Stapling
Scanner
Operations for Scanning
Scanning
Document Server
Operations for Document Server
Scanning a Document to Store in Document Server
Printing from Document Server
DeskTopBinder V2
Printing from Document Server
Professional/Lite
Sending a Facsimile from Document Server
Mode after you select Copy
3
*1 *1
*5
*2
*2
*2
*2 *4 *4
| → → ❍ ❍ $$| $| | | | | $$$$| | |
*1
*1 *1
*2
*2
*2
*2
39
Combined Function Operations
Facsimile
3
Interrupt
Copying
Mode before you select
Operations for Copying
Copying
Facsimile
Reception Transmission
Transmission Operation/
Manual Reception Operation
Scanning an original for
Memory Transmission
Memory Transmission
Scanner Printer
Print
❍❍ ❍× × × × | × | | | | | × × × × × | |
❍ ❍ ❍ × × × × | × | →| →→× × × × × →|
$$$❍ ❍ × × | × | | | | | $$$$$| |
× × × × × × × | × | | | | | × × × × × | |
| | | | | | | | | | | | | | | | | | | | →
*3 *3 *3 *7
Immediate Transmission
× × × × × × × | × | | | | | × × × × × | →
*3
Memory Reception
*3
| | | | | | | | | | | | | | | | | | | | |
*3 *3 *3 *7
Printing Received Data
| | | | | | | | | | × | | | | | | | | | |
*7
Data Reception
Sort Print
Stapling
40
Printer
Operations for Copying
Stapling
Sort
Operations for Copying
Interrupt Copying
Copying
Transmission Operation/Manual Reception Operation
Transmission
Scanning an Original for Memory Transmission
Memory Transmission
Immediate Transmission
Reception
Memory Reception
Printing Received Data
Data Reception
Print
Printing
Stapling
Scanner
Operations for Scanning
Scanning
Document Server
Operations for Document Server
Scanning a Document to Store in Document Server
Printing from Document Server
DeskTopBinder V2
Printing from Document Server
Professional/Lite
Sending a Facsimile from Document Server
Mode after you select Copy
| | | | | | | | | | | →→→| | | | | | |
| | | ❍ ❍ | | | | | | | →→| | | | | | |
| →| ❍ ❍ | | | | | | | →→| | | | | | |
*5
Operations for Scanning
Scanning
*7
*4 *4
$$$❍ ❍ $$❍ $| | | | | × × $$$| |
× × × × × × × | × | | | | | × × × × × | |
Multi-Access
DeskTopBinder V2 Document
Professional/Lite Server
Mode before you select
Operations for Document
Server
Scanning a Document to
Store in Document Server
Printing from Document
Server
Printing from Document
Server
Sending a Facsimile from
Document Server
*1
*2
*3
*4
*5
*6
*7
Facsimile
Printer
Operations for Copying
Stapling
Sort
Operations for Copying
Interrupt Copying
Copying
Transmission Operation/Manual Reception Operation
Transmission
Scanning an Original for Memory Transmission
Memory Transmission
Immediate Transmission
Reception
Memory Reception
Printing Received Data
Data Reception
Print
Printing
Stapling
Scanner
Operations for Scanning
Scanning
Document Server
Operations for Document Server
Scanning a Document to Store in Document Server
Printing from Document Server
DeskTopBinder V2
Printing from Document Server
Professional/Lite
Sending a Facsimile from Document Server
Mode after you select Copy
3
$$$❍ ❍ $$| $| | | | | $$× × × | |
$× × ❍ ❍ $× | × | | | | | $× × × × | |
$| | ❍ ❍ | | | | | | | | | | | | | | | |
*4
*6 *6 *6
| | | | | | | | | | | | | | | | | | | × |
*4
| | | | | | | | | | | | | | | | | | | | ×
Simultaneous operations are only possible once the preceding job documents are all
scanned and [Next Job] appears.
You can scan a document once the preceding job documents are all scanned.
Simultaneous operations are only possible with an additional line installed and
when the facsimile function is not using the line given line priority in the facsimile
settings.
During stapling, printing automatically starts after the current job.
Stapling is not available.
Simultaneous operations become available after you press [Next Job].
During parallel reception, any subsequent job is suspended until reception is completed.
41
Combined Function Operations
Limitation
❒ Stapling cannot be used at the same time for multiple functions.
Note
❒ A machine with the 500-Sheet Finisher installed cannot accept other jobs
while printing with the stapling operation.
❒ A machine with the 1000-Sheet Finisher installed, that is printing with the stapling operation on paper larger than A4 size starts the subsequent job (for
which Internal Shift Tray is specified as the output tray) only after the current
print job finishes.
❒ While printing is in progress, scanning a document using another function
may take more time.
3
42
4. Document Server
Relationship between the Document
Server and Other Functions
The following table describes the relationship between the Document Server
and other machine functions.
Function name
Where to store
documents
Displaying a list
Printing saved
documents
Sending
documents
Copy
Copy/
Enabled
Document Server
Enabled
Disabled
Printer
Personal compuEnabled
ter
Enabled
Disabled
Facsimile
Facsimile
Enabled
Enabled
Enabled *1
Scanner
Scanner
Disabled *2
Disabled
Enabled *3
*1
*2
*3
See the “Facsimile Reference (option) <Advanced Features>”.
You can display the stored documents from the Scanner Mode.
See the “Scanner Reference”.
43
Document Server
Document Server Display
❖ Document Server Main Display
4
1. Operating status and messages
appear.
2. The title of the currently selected
screen appear.
3. The numbers of originals, copies,
and printed pages appears.
4. The operation keys appear.
5. The modes in which the documents were stored are displayed.
The icons below show the operation mode when documents have been stored
in the Document Server.
Function
Icon
44
Copier
Facsimile
Printer
Scanner
--
Using the Document Server
Using the Document Server
Scanning and Saving Originals
❖ File name
The saved documents will automatically be named as "COPY001",
"COPY002". You can change assigned file names.
❖ User name
You can register a user name to
distinguish the person or department that saved the documents.
To assign it, you can register the
user name by using the name assigned to the user code or by entering the name.
Reference
For more information about the
user codes, see ⇒ p.83 “User
Code”.
❖ Password
You can set a password for the
saved documents, and use the
password to prevent others from
printing the saved documents.
When a password is set for the
documents, is added to the documents.
Reference
To store documents in a mode other than Document Server mode,
see References for the respective
functions.
Important
❒ Data stored in the machine might
be lost if some kind of failure occurs. The supplier shall not be responsible for any damage that
might result from the loss of data.
Note
❒ Data stored in the Document Server is set to be deleted after 3 days
(72 hours) by the factory default
value. You can specify the period
after which the stored data is deleted automatically. ⇒ p.82 “Auto
Delete File”
A Press the {Document Server}} key.
4
ZGJS776E
B Press [Scan Original].
C Enter a file name, user name, or
password if necessary.
Note
❒ If you do not register a file
name, one is automatically assigned.
Reference
⇒ p.46 “To register or change
the user name”
⇒ p.47 “To change the file
name”
⇒ p.47 “To set or change the
password”
45
Document Server
D Place your originals either on the
exposure glass or in the document
feeder.
Reference
For more information about
how to place the types of originals that can be placed, see the
Copy Reference.
To register or change the user name
A Display the "Scan Original" display.
B Press [User Name].
E Make any desired settings.
If user names have already been
registered, the "C ha nge User
Name" display appears.
4
Reference
For details, see the Copy Reference.
F Press the {Start}} key.
The document is saved in the Document Server.
Note
❒ To stop scanning, press the
{Clear/Stop}
} key. To resume the
paused scanning job, press [Continue] in the confirmation dialog
box. To delete the saved images
and cancel the job, press [Stop].
❒ When a password is stored,
appears on the left side of the
file name.
❒ The saved documents are displayed on the “Select Files to
Print” display.
If the user names registered are
used
A To change your user name to a
registered user name, select a
registered user name from the
list, and then press [OK].
To change your user name to an
unregistered user name, go to
the next step.
Reference
⇒ p.84 “Registering the New
User Code”
B To enter an unregistered user
name, press [Non-programed
Name].
C Enter the new user name, and
then press [OK].
Reference
⇒ p.97 “Entering Text”
46
Using the Document Server
If user names have not been
registered
A Enter the new user name, and
then press [OK].
Reference
⇒ p.97 “Entering Text”.
To change the file name
A Display the "Scan Original" display.
B Press [File Name].
To set or change the password
A Display the "Scan Original" display.
B Press [Password].
C Enter
the password using the
number keys (4 digits), and then
press [OK] or the {#}
} key.
4
Changing the File Name, User
Name, or Password
A Press the {Document Server}} key.
B Select the document for which the
user name, file name, or password
is to be changed.
The "Change File Name" display
appears.
C Press [Delete All] to delete the old
file name.
Note
❒ You can also use [Backspace] to
delete unnecessary characters.
D Enter a new file name, and then
press [OK].
Note
❒ A string of up to 10 characters
can be entered as a file name.
Note that only eight characters
of each file name are displayed
in the document list.
Note
❒ If a password has already been
set for the document, enter the
password, and then press [OK].
C Press [File Management].
D Press [Change File Name],
[Change
User Name], or [Change Password].
Reference
⇒ p.97 “Entering Text”
47
Document Server
E Enter
the new file name, user
name, or password using the letter keys or number keys, and then
press [OK].
Reference
⇒ p.46 “To register or change
the user name”
⇒ p.47 “To change the file
name”
⇒ p.47 “To set or change the
password”
F Press [OK].
4
Selecting a Document
A Press the {Document Server}} key.
B Select a document to be printed.
Note
❒ If a password has been set for
the document, enter the password, and then press [OK].
48
❒ You can search for the document using [Search by User Name]
or [Search by File Name] at the left
to p of th e d is play. ⇒ p .49
“Searching Saved Documents”
❒ You can sort document names
in the list by user name, file
name or date. To sort the documents, press [User Name], [File
Name] or [Date].
❒ If you cannot determine the
contents of a document by its
file name, you can print just the
first page of the document for
checking purposes. ⇒ p.52
“Print First Page”
❒ To cancel document selection,
press the highlighted line for
the selected document.
C To print multiple documents, repeat step B in the order of documents to be printed.
Note
❒ You can select up to 30 documents.
❒ If the sizes or resolution of the
selected documents are not the
same, the documents may not
be printed.
❒ If you wish to change the order
of printing, cancel the selection,
and select documents again in
the desired order.
❒ If you press the {Clear Modes}
}
key, selection of all documents
will be canceled.
❒ If you press [Printg Odr], the documents will be displayed in the
order of printing.
To Check the Details of Stored
Documents
A Select
the document for which
you want detailed information.
Note
❒ If a password has been set for
the document, the password entry dialog box appears. Enter
the password and then press
[OK].
Using the Document Server
B Press [Detail].
Detailed information about the
document is displayed.
Note
❒ If you have selected several documents, use [U
U] and [T
T] to view
the details of each.
❒ Press [OK]. The "Select Files to
Print" display appears.
C Enter the file name using the letter keys, and then press [OK].
Only the files beginning with the
name entered appear in the “Select
Files to Print” display.
Reference
⇒ p.97 “Entering Text”.
Note
❒ To display all the files saved in the
Document Server, press [File List].
Searching Saved Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored on the
Document Server. You can also list
the stored documents in the order
you prefer.
Note
❒ If you install DeskTopBinder V2
Professional or DeskTopBinder V2
Lite on your computer, you can
search and rearrange the documents from your computer.
Reference
For more detailed information refer to DeskTopBinder V2 Professional/Lite manuals.
To Search by File Name
A Press the {Document Server}} key.
B Press [Search by File Name].
To Search by User Name
4
A Press the {Document Server}} key.
B Press [Search by User Name].
C To specify a registered user name,
select the user name from the displayed list, and then press [OK].
Note
❒ To specify an unregistered user
name, follow the procedure below.
D To
specify an unregistered user
name, press [Non-programed Name].
The entry dialog box below appears. Enter the unregistered user
name in the entry dialog box, and
then press [OK].
Reference
⇒ p.97 “Entering Text”
49
Document Server
E Press [OK].
Only the files beginning with the
name entered appear in the “Select
Files to Print” display.
Note
❒ To display all the files saved in
the Document Server, press [File
List].
Printing Saved Documents
A Press
the line for the document
you want to print.
4
Note
❒ If a password has been set for
the document, the password entry dialog box appears. Enter
the password, and then press
[OK].
❒ You can print multiple documents. ⇒ p.48 “Selecting a Document”
B If you need to change any of the
print settings, press [Print Settings].
The “Print Settings” display appears. User names, file names, and
print order of documents appear.
50
Note
❒ Print settings made for printing
in copier or printer mode are
stored after printing and applied to the next printing. Print
s et ti n gs m a d e in fa cs i mi le
mode, however, are not stored.
❒ If you select multiple documents,
print settings remain in the first
document, but they do not remain in the other documents.
❒ Print setting items are listed below . For more information
about the print results according to each setting, see the Copy
Reference.
❖ Binding format
• 2-Sided Copy Top to Top
• 2-Sided Copy Top to Bottom
❖ Cover handling
• Cover/Slip Sheet
• Edit Image
❖ Finish
• Sort
• Stack
• Staple
❒ If you print more than one set
using the Sort function, you can
check the print result by printing out only the first set. ⇒ p.51
“Sample Copy”.
❒ When multiple documents are
printed at the same time, the
print settings made for the document printed first are applied
to all other documents.
❒ If you select multiple files, you
can confirm the file names or
print order of the files selected
in step A by scrolling through
the list with [T
T] and [U
U].
Using the Document Server
❒ Press [Select File] to return to the
“Select Files to Print” display.
❒ "Stamp" cannot be set for documents saved in facsimile mode.
C Enter
the required number of
prints using the number keys.
Sample Copy
If you print multiple sets using the
Sort function, you can check if the
print order or the print settings are
correct by printing out only the first
set using the {Sample Copy}
} key.
Limitation
❒ This function can be used only
when the Sort function is selected.
A Select the document to be printed.
Note
❒ Up to 99 can be entered.
4
D Press the {Start}} key.
The machine starts printing.
Stop printing
A Press the {Clear/Stop}} key.
B Press [Stop].
Changing the number of copies
during printing
Limitation
❒ The number of copies can only be
changed when the Sort function is
selected in the print settings.
A Press the {Clear/Stop}} key.
B Press [Change Quantity].
C Use the number keys to enter a
new number of copies.
D Press the {#}} key.
E Press [Continue].
Printing restarts.
Note
❒ If a password has been set for
the document, the password entry dialog box appears. Enter the
password, and then press [OK].
❒ You can search for a document
b y us er or f i le nam e us in g
[Search by User Name] or [Search
by File Name] respectively. ⇒ p.49
“Searching Saved Documents”
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press the highlighted line for
the selected document.
B Press the {Sample Copy}} key.
The first set is printed out.
C Press [Continue].
Printing restarts.
Note
❒ Press [Suspend] to cancel printing and return to the “Print Settings” menu to change settings.
51
Document Server
Print First Page
You can print the first page of the document selected in the “Select Files to
Print” display to check content.
If more than one document is selected, the first page of each is printed.
A Select the document to be printed.
Note
❒ If a password has been set for
the document, the password entry dialog box appears. Enter
the password, and then press
[OK].
4
Note
❒ You can search for a document
by user or file name, using
[Search by User Name] or [Search
by File Name] respectively. ⇒
p.49 “Searching Saved Documents”
❒ You can sort document names
in the list by user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ To cancel a document selection,
press the highlighted line for
the selected document.
B Press [Print 1st Page].
C Press the {Start}} key.
52
Deleting Saved Documents
Important
❒ You can save up to 1,000 documents in the Document Server. No
more documents can be saved
when there are 1,000 documents in
the Document Server. You should
delete unnecessary documents.
Note
❒ You can delete all the saved documents at once with the User Tools.
⇒ p.82 “Delete All Files”
A Press the {Document Server}} key.
B Select the document to be deleted.
Note
❒ If a password has been set for
the document, the password entry dialog box appears. Enter the
password, and then press [OK].
Note
❒ You can delete multiple documents at once. ⇒ p.48 “Selecting a Document”
❒ You can search for a document
by user or file name, using
[Search by User Name] or [Search
by File Name] respectively. ⇒ p.49
“Searching Saved Documents”
❒ You can sort document names
in the list by the user name, file
name, or date. To sort documents, press [User Name], [File
Name], or [Date].
❒ If you cannot find the document
using the name, you can print
the first page of a document to
check its contents. ⇒ p.52 “Print
First Page”
❒ Press the selected line again to
cancel the print job.
Using the Document Server
C Press [Delete File].
D Press [Delete] to delete the document.
4
53
Document Server
Settings for the Document Server
❖ Copier/Document Server Features ⇒ "General Features 4/5" in Copy Reference
Items
Copy Settings
4
Default settings
Document Server Storage Key:F1
1 Sided → 2 Sided:T to T
Document Server Storage Key:F2
2 Sided:T to T → 2 Sided:T to T
Document Server Storage Key:F3
1 Sided → 1 Sided Combine:
2 Originals
Document Server Storage Key:F4
1 Sided → 1 Sided Combine:
4 Originals
Document Server Storage Key:F5
Create Margin
❖ System Settings ⇒ p.62 “General Features”, ⇒ p.65 “Tray Paper Settings”, p.68
“Timer Setting”, p.77 “Key Operator Tools”
General Features
Tray Paper Settings
Timer Settings
Items
Default settings
Warm Up Notice
ON
Copy Counter Display
Up
Output:Document Server
Internal tray
Paper Tray Priority: Document Server
Tray 1
Cover Sheet Tray
OFF
Slip Sheet Tray
OFF
Copier/Document Server
60 seconds
Auto Reset Timer
Key Operator Tools
54
Auto Delete File
Yes After 3 day(s)
Delete All Files
--
Display Password with Stored File
OFF
5. User Tools (System Settings)
User Tools Menu (System Settings)
$ These items must be set to use the function. Be sure to set them before using
the corresponding function.
❍ These items must be set if required.
❖ General Features ⇒ p.62 “General Features”
Default
Copier
Facsimile
Printer
Scanner
Panel Tone
ON
❍
❍
❍
❍
Warm Up
Notice
ON
❍
❍
Copy Count
Display
Up
❍
Function
Priority
Copier
❍
❍
❍
❍
Print Priority Display
❍
❍
❍
Function
Reset Timer
3 seconds
❍
❍
❍
Output:
Copier
Internal tray
1
❍
Output: Doc- Internal tray
ument Server 1
Output:
Facsimile
Internal tray
1
Output:
Printer
Internal tray
1
❍
❍
❖ Tray Paper Settings ⇒ p.65 “Tray Paper Settings”
Default
Copier
Facsimile
Printer
Paper Tray
Priority:
Copier
Tray 1
❍
Paper Tray
Priority:
Printer
Tray 1
Tray Paper
Size: Tray 1
Auto Detect
❍
❍
❍
Tray Paper
Size: Tray 2
Auto Detect
❍
❍
❍
Scanner
❍
55
User Tools (System Settings)
5
Default
Copier
Facsimile
Printer
Tray Paper
Size: Tray 3
Auto Detect
❍
❍
❍
Tray Paper
Size: Tray 4
Auto Detect
❍
❍
❍
Paper Type:
Bypass tray
No display
❍
❍
Paper Type:
Tray 1
No display/2 ❍
Sided
Copy/Auto
Paper Select
❍
Paper Type:
Tray 2
No display/2 ❍
Sided
Copy/Auto
Paper Select
❍
Paper Type:
Tray 3
No display/2 ❍
Sided
Copy/Auto
Paper Select
❍
Paper Type:
Tray 4
No display/2 ❍
Sided
Copy/Auto
Paper Select
❍
Cover Sheet
Tray
OFF
❍
❍
Slip Sheet
Tray
OFF
❍
❍
Scanner
❖ Timer Setting ⇒ p.68 “Timer Setting”
Default
Copier
Facsimile
Auto Off
Timer
60 minute(s)
❍
❍
Energy Saver Timer
15 minute(s)
❍
❍
Panel Off
Timer
60 seconds
❍
❍
System Reset
Timer
60 seconds
❍
❍
Copier/Doc- 60 seconds
ument Server
Auto Reset
Timer
❍
Facsimile
Auto Reset
Timer
56
30 seconds
❍
Printer
Scanner
❍
❍
❍
User Tools Menu (System Settings)
Default
Copier
Facsimile
Printer
Scanner
❍
Scanner Auto 60 seconds
Reset Timer
Set Date
--
$
$
Set Time
--
$
$
❖ Interface Settings ⇒ p.70 “Interface Settings/Network”, p.72 “Interface Settings/Parallel Interface”, p.73 “Interface Settings/IEEE 1394 (Option)”, p.74 “Interface Settings/IEEE 802.11b (Option)”
Default
Network
Parallel
interface
Facsimile
Printer
Scanner
IP Address 011.022.033
.044
❍
❍
❍ *3
Sub-net
Mask
000.000.000
.000
❍
❍
❍ *3
Gateway
Address
000.000.000
.000
❍
❍
❍ *3
Network
Boot
NONE
❍
❍
❍ *3
Effective
Protocol
(all effective)
❍
❍
❍ *3
NW Frame
Type
Auto select
❍
❍
❍ *3
LAN Type
Ethernet
❍
❍
❍ *3
Ethernet
Speed
Auto select
❍
❍
❍ *3
Parallel
Timing
ACK outside
❍
❍
Parallel
Communication
Speed
High
speed
❍
❍
Selection
Signal
Status
High
❍
❍
Input
Prime
Invalid
❍
❍
Bidirection- ON
al Communication
❍
❍
Signal
Control
❍
❍
Job acceptance priority
Copier
5
57
User Tools (System Settings)
Default
IEEE 1394
5
*1
*2
*3
Facsimile
Printer
Scanner
IP address
000.000.000
.000
❍
❍
❍ *3
Sub-net
Mask
000.000.000
.000
❍
❍
❍ *3
IP over
1394
Active
❍
❍
❍ *3
SCSI Print
(SBP-2)
Active
❍
Bidirectional SCSI
print
ON
❍
Communication
Mode
802.11 Ad
hoc
❍
❍
❍ *3
SSID Setting
ASSID
❍
❍
❍ *3
Channel
11
❍
❍
❍ *3
WEP (Encryption)
Setting
Inactive
❍
❍
❍ *3
Wireless
LAN Signal
--
Transmission Speed
Auto
❍
❍
❍ *3
Return to
Defaults
--
*1
IEEE
802.11b *2
Copier
Displayed when the IEEE1394 board (option) is installed.
Displayed when the Wireless LAN board (option) is installed.
Settings are required when using the delivery, TWAIN, store file, or mail delivery
functions.
❖ File Transfer
Default
Delivery
Option
OFF
Fax RX
-Transmission
58
Copier
Facsimile
❍
Printer
Scanner
❍
❍
Scanner
300 seconds
Recall Interval
time
❍
Number of
Scanner
Recalls
❍
3 time(s)
User Tools Menu (System Settings)
❖ Key Operator Tools
Default
Copier
Facsimile
Printer
Scanner
User Code
Management
OFF
❍
❍
❍
❍
Key Counter
Management
All OFF
❍
❍
❍
❍
External
Charge Unit
Management
--
❍
❍
❍
❍
Key Operator NO
Code
❍
❍
❍
❍
Panel Off
Level
Level 1
❍
❍
Display/
Print Counter
--
❍
❍
❍
❍
Display/
Clear/Print
Counter per
User Code
--
❍
❍
❍
❍
Address
Book Management
--
❍
❍
❍
❍
Address
-Book: Program/Chang
e/Delete
Group
❍
Address
Book:
Change Order
❍
--
Address
-Book: Edit Title
❍
❍
❍
❍
Address
Book: Select
Title
Title 1
❍
❍
❍
❍
Auto Delete
File
Yes After 3
day(s)
❍
❍
❍
❍
Delete All
Files
--
❍
❍
❍
❍
❍
❍
❍
❍
Display Pass- OFF
word with
Stored File
5
59
User Tools (System Settings)
Default
5
60
Key Operator's E-mail
Address
--
AOF (Always ON)
ON
Copier
Facsimile
Printer
Scanner
❍
Accessing User Tools (System Settings)
Accessing User Tools (System Settings)
This section is the key operators in
charge of this machine. You can
change or set the machine's default
settings.
Note
❒ Operations for system settings are
different from normal operations.
After using User Tools, be sure to
exit.
❒ Any changes you make with User
Tools remain in effect even if the
main power switch or operation
switch is turned off, or the {Energy
Saver}
} or { Clear Modes}
} key is
pressed.
B Press [System Settings].
C Select the desired menu and press
the desired key.
5
D Change settings by following in-
Changing Settings
structions on the display panel.
Then press [OK].
Note
❒ If a key operator code has been set,
the key operator code entry dialog
box appears. Enter the key operator code, and then press [OK]. ⇒
p.77 “Key Operator Code”
A Press the {User Tools/Counter}} key.
Note
❒ To cancel changes made to settings and return to the normal
function display, press the {User
Tools/Counter}
} key.
Exiting from User Tools
A Press the {User Tools/Counter}} key.
Changing the system setting is finished, and the machine returns to
Copy or Print mode.
ZGJS002E
Note
❒ You can also exit from User
Tools by pressing [Exit].
61
User Tools (System Settings)
Settings You Can Change with the User Tools
Reference
For how to access User Tools, see p.61 “Changing Settings”.
General Features
❖ Panel Tone
The beeper (key tone) sounds when a key is pressed.
Note
❒ Default: ON
❖ Warm Up Notice (Copier/Document Server)
Specify whether the beeper sounds when the machine becomes ready for copying after Energy Saver mode is deactivated or the power is turned on.
5
Note
❒ If the “Panel Tone”setting is “OFF”, the beeper does not sound, whatever
the “Warm Up Notice”setting.
❒ Default: ON
❖ Copy Count Display (Copier/Document Server)
The copy counter can be set to show the number of copies made (count up) or
the number of copies remaining to be made (count down).
Note
❒ Default: Up (count up)
❖ Function Priority
You can specify the mode to be displayed immediately after the operation
switch is turned on or System Reset mode is turned on.
Note
❒ Default: Copier
❖ Print Priority
Print priority is given to the mode selected.
Reference
⇒ p.38 “Multi-Access”
Note
❒ Default: Display mode
❒ When “Interrupt” is selected, the current print job will be interrupted after
maximum of 5 sheets.
62
Settings You Can Change with the User Tools
❒ When the optional Internal Tray, Shift Sort Tray, 500-Sheet Finisher, or
1000-Sheet Finisher is installed on the machine, you can specify an output
tray to which documents are delivered. For more information about how
to specify an output tray for each function, see the following descriptions:
• p.63 “Output: Copier (Copy mode)”
• p.64 “Output: Document Server (Document server)”
• p.64 “Output: Facsimile (Facsimile)”
• p.64 “Output: Printer”
❖ Function Reset Timer
You can set the length of time the machine waits before changing modes
when using the multi-access function (⇒ p.38 “Multi-Access”). This is useful
if you make many copies and you have to change the settings for each copy.
If you set a large value, you can prevent jobs from other functions interrupting the copy job.
Note
❒ Default: 3 seconds
❒ The Function Reset Timer setting is ignored if "Interrupt" is set for "Print
Priority" (⇒ p.62).
❒ When you select "Set Time", enter the time (3∼30 seconds by 1 second
steps) with the number keys.
5
❖ Output: Copier (Copy mode)
You can specify a tray to which documents are delivered.
Internal Tray 2
Shift Sort Tray
Finisher Shift Tray
Internal Tray 1
Finisher Proof Tray
Finisher Shift Tray
ZFFH110E
Note
❒ Default: Internal Tray 1
63
User Tools (System Settings)
❖ Output: Document Server (Document server)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ For details about output trays, refer to p.63 “Output: Copier (Copy
mode)”.
❖ Output: Facsimile (Facsimile)
You can specify a tray to which documents are delivered.
Note
❒ Default: Internal Tray 1
❒ For details about output trays, refer to p.63 “Output: Copier (Copy
mode)”.
❖ Output: Printer
You can specify a tray to which documents are delivered.
5
Note
❒ Default: Internal Tray 1
❒ The output trays set on the Printer Driver have priority over the output
tray specified above.
❒ For details about output trays, refer to the illustration in p.63 “Output:
Copier (Copy mode)”.
Output tray settings
Limitation
❒ You cannot interrupt the current stapling job even when a stapling job is specified with a different function.
❒ When the 500-Sheet Finisher or 1000-Sheet Finisher is installed and stapling
or shift-sorting is specified for a job, the job will be delivered to the Finisher
Shift Tray regardless of the output tray specified.
❒ The output tray used can be changed, when a stapling job of a different function is interrupted by copying, as in the following cases:
❖ When the 500-Sheet Finisher is installed and the finisher tray is specified for the
output tray:
• The interrupting job will be delivered to Internal Tray 1.
❖ When the 1000-Sheet Finisher is installed and the finisher tray is specified for the
output tray:
• The interrupting job will be delivered to Finisher Proof Tray.
64
Settings You Can Change with the User Tools
Tray Paper Settings
❖ Paper Tray Priority:Copier (Copier/Document Server)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Paper Tray Priority:Printer (Printer)
You can specify the tray to supply paper for output.
Note
❒ Default: Tray 1
❖ Tray Paper Size: (Tray 1–4)
Select the size of the copy paper set in the paper tray.
• The paper sizes you can set for trays 1 and 2 are as follows:
• Auto Detect, A3L, B4L, A4K, A4L, B5K, B5L, A5K, A5L, A6L,
8KL, 16KK, 16KL
• 11"×17"L, 8 1 / 2 "×14"L, 8 1 / 2 "×13"L, 8 1 / 2 "×11"K, 8 1 / 2 "×11"L,
81/4"×13"L, 8"×13"L, 71/4"×101/2"K, 71/4"×101/2"L, 51/2"×81/2"K,
51/2"×81/2"L, custom size (100.0-297.0 mm (3.94"-11.69") wide × 148.0432.0 mm (5.83"-17.00") long)
• The paper sizes you can set for trays 3 and 4 are as follows:
• Auto Detect, A3L, B4L, A4K, A4L, B5K, B5L, A5K, A5L, 8KL,
16KK, 16KL
• 11"×17"L, 8 1 / 2 "×14"L, 8 1 / 2 "×13"L, 8 1 / 2 "×11"K, 8 1 / 2 "×11"L,
81/4"×13"L, 8"×13"L, 71/4"×101/2"L, 51/2"×81/2"K, 51/2"×81/2"L,
custom size (148.0-297.0 mm (5.83"-11.69") wide × 148.0-432.0 mm
(5.83"-17.00") long)
5
Important
❒ If the specified paper size differs from the size of paper actually set in the
paper tray, a paper misfeed might occur because the paper size is not detected correctly.
Note
❒ The tray fence for the optional large capacity tray (LCT) is fixed. If you
need to change the paper size, contact your service representative.
❒ Default: Auto Detect
Reference
⇒ p.112 “Changing the Paper Size”
65
User Tools (System Settings)
❖ Paper Type:Bypass Tray
Sets the display so you can see what type of paper is loaded in the bypass tray.
• The paper types you can set for the bypass tray are as follows:
• Plain paper, Recycled paper, Special paper, Colour paper, Letterhead,
OHP, Label paper, Punched paper, Bond paper, Cardstock, Plain paper
(Dup. Back), Thick paper (Dup. Back)
Note
❒ Paper size which can be detected automatically, will be detected in L direction.
❒ Default: No display
❖ Paper Type:Tray1–4
Sets the display so you can see what type of paper is loaded in each of the paper trays. This information is used by the print function to automatically select the paper tray.
• The paper types you can set for trays 1 and 2 are as follows:
• Recycled paper, Special paper, Colour paper, Letterhead, Preprinted
paper, Punched paper, Label paper, Bond paper, Cardstock, OHP,
Thick paper
• The paper types you can set for trays 3 and 4 are as follows:
• Recycled paper, Special paper, Colour paper, Letterhead, Preprinted
paper, Punched paper, Bond paper, Cardstock
5
Note
❒ Default:
• Paper Type: No display
• Copying Method: 2 Sided Copy
• Apply Auto Paper Select: Yes
❒ A
is displayed next to the paper tray if “No” is selected in “Auto Paper
Select”.
Limitation
❒ “Auto Paper Select” can only be selected for the Copy function if “No display” and “Recycled paper” are selected. If “No” is selected, “Auto Paper
Select” will not be valid for the tray.
66
Settings You Can Change with the User Tools
❖ Cover Sheet Tray
Allows you to specify and display the paper tray to set cover sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Note
❒ Default:
• Tray to program: NONE
❒ The functions that use the Cover Sheet Tray setting are the front cover
function and front/back cover function.
❒ When “At Mode Selected” is selected, the Cover Sheet Tray settings are
only displayed when the cover function is selected.
❒ When “Full Time” is selected, the Cover Sheet Tray is always displayed.
❒ You can set the Copying Method in Duplex setting only when “At Mode
Selected” is selected.
Reference
⇒ “Covers” in the Copy Reference
5
❖ Slip Sheet Tray
Allows you to specify and display the paper tray to set slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.
Note
❒ Default:
• Tray to program: NONE
❒ When “At Mode Selected” is selected, the Slip Sheet Tray settings are only
displayed when the cover function is selected.
❒ When “Full Time” is selected, the Slip Sheet Tray is always displayed.
Reference
"Slip Sheets" in the Copy Reference
67
User Tools (System Settings)
Timer Setting
❖ Auto Off Timer
The machine turns off automatically to conserve energy after a specified
amount of time has passed following job completion. This function is called
"Auto Off".
The machine status after the Auto Off operation is called "Off mode" or "Sleep
mode". For the Auto Off Timer, specify the time to elapse before the Auto Off
function is activated.
The time can be set from 1 minute to 240 minutes using the number keys.
Note
❒ Default: 60 minutes
❒ When in “Off” or “Sleep mode”, the machine can be ready for use within
99 seconds.
❒ Auto off may not work when errors are displayed.
5
❖ Energy Saver Timer
Set the amount of time the machine waits before switching to lower-power
mode after copying has finished or the last operation is performed.
The time can be set from 1 minute to 240 minutes using the number keys.
Note
❒ Default: 15 minutes
❖ Panel Off Timer
Set the amount of time the machine waits before switching the panel off after
copying has finished or the last operation is performed.
Note
❒ The warm up time for making a copy from standby mode is 3 seconds for
Panel off Level 1 and 10 seconds for Panel off Level 2.
❒ Default: 60 seconds
❒ Enter a time interval between 10 seconds and 999 seconds using the
number keys.
❖ System Reset Timer
The System Reset setting is a setting that automatically switches to the screen
for the function set in Function Priority. This happens if no operations are performed or when an interruputed job is cleared. This setting sets the system reset interval. ⇒ p.62 “Function Priority”
Note
❒ Default: 60 seconds
❒ The time can be set from 10 to 999 seconds by 1 second steps using the
number keys.
68
Settings You Can Change with the User Tools
❖ Copier/Document Server Auto Reset Timer (Copier/Document Server)
Specifies the time to elapse before the copier and Document Server functions
reset.
Note
❒ If [No] is selected, the machine will not automatically switch to the user
code entry screen.
❒ Default: 60 seconds
❒ The time can be set from 10 to 999 seconds using the number keys.
❖ Facsimile Auto Reset Timer (Facsimile)
Specifies the time to elapse before the facsimile function is reset.
Note
❒ Default: 30 seconds
❒ The time can be set from 30 to 999 seconds using the number keys.
❖ Scanner Auto Reset Timer (Scanner)
Specifies the time to elapse before the scanner function resets.
5
Note
❒ If [No] is selected, the machine will not automatically switch to the user
code entry screen.
❒ Default: 60 seconds
❒ The time can be set from 10 to 999 seconds using the number keys.
❖ Set Date
Set the date for the copier's internal clock using the number keys.
Note
❒ To change between year, month and day, press [←
←] and [→
→].
❖ Set Time
Set the time for the copier's internal clock using the number keys.
Note
❒ To change between minutes and seconds, press [←
←] and [→
→].
69
User Tools (System Settings)
Interface Settings/Network
❖ IP Address
Before using this machine with the network environment, you must configure the IP address.
Note
❒ Default: 011.022.033.044
❒ Do not use an IP address that is used for another machine. To get the addresses, contact your network administrator.
❒ If you install the IEEE 1394 board (option) and use the IEEE 1394 interface,
you must set the address of the domain, different from the IP address of
[IEEE 1394]. If you intend to set the address for the same domain, set a different value for the Sub-net Mask.
❒ Press [←
←] or [→
→] to move between each group of three numbers.
5
❖ Sub-net Mask
This is a number used to mathematically "mask" or hide an IP address on the
network by eliminating those parts of the address that are alike for all the machines on the network.
Note
❒ Default: 000.000.000.000
❒ Press [←
←] or [→
→] to move between each group of three numbers.
❖ Gateway Address
A gateway is a connection or interchange point connecting two networks.
Configure the gateway address for the router or host computer used as a gateway.
Note
❒ Default: 000.000.000.000
❒ Press [←
←] or [→
→] to move between each group of three numbers.
❒ To get the address, contact your network administrator.
❖ Network Boot
Select how to set an IP address from a client.
Note
❒ Default: NONE
❒ For details about settings, consult your network administrator.
Reference
For details, see the Printer Reference
70
Settings You Can Change with the User Tools
❖ Effective Protocol
Select the protocol to use in the network.
Note
❒ Default: TCP/IP:Effective, NetWare:Effective, NetBEUI:Effective, AppleTalk:
Effective
❖ NW Frame Type
Select the frame type when you use NetWare.
Note
❒ Default: Auto select
❖ LAN Type
When you have installed the Wireless LAN board (option), select the interface, Wireless LAN (IEEE 802.11b) or Ethernet.
Note
❒ Default: Ethernet
5
❖ Ethernet Speed
Set the access speed for networks.
Select a speed that matches your network environment. "Auto Select" should
usually be specified.
Note
❒ Default: Auto select
71
User Tools (System Settings)
Interface Settings/Parallel Interface
❖ Parallel Timing
Specifies the timing setting for the parallel interface. Under normal circumstances, you will not need to change this setting.
Note
❒ Default: ACK outside
❖ Parallel Communication Speed
Specifies the communication speed of the parallel interface. If the communication speed is set too fast, data transfer may not flow smoothly. If this occurs,
change the setting to “Standard”.
Note
❒ Default: High speed
5
❖ Selection Signal Status
Specifies the signal setting of the parallel interface.
Note
❒ Default: High
❖ Input Prime
Specifies whether the prime signal is active or inactive when an input prime
signal is sent. Under normal circumstances, you will not need to change this
setting.
Note
❒ Default: Invalid
❖ Bidirectional Communication
Specifies the printer's response mode and so forth for a status request when
using the parallel interface. If you experience problems when using other
manufacturers' printers, set this to “OFF”.
Limitation
❒ If this is set to “OFF”, asynchronous functions will not work.
Note
❒ Default: ON
❖ Signal Control
Specifies the error processing settings for when an error occurs when printing
from a computer or sending faxes. Under normal circumstances, you will not
need to change this setting.
Note
❒ Default: Job acceptance priority
72
Settings You Can Change with the User Tools
Interface Settings/IEEE 1394 (Option)
Preparation
You must install the IEEE 1394 board (option) into the machine.
The Wireless LAN board (option) cannot be installed at the same time.
❖ IP Address
When you connect this machine to a network using the IEEE 1394 board (option), you must configure the IP address.
Note
❒ Default: 000.000.000.000
❒ When you use the IEEE 1394 interface on a network, you cannot use the
Ethernet interface in the same domain. To use it in the same domain, set a
different value for the Sub-net Mask.
❖ Sub-net Mask
This is a number used to mathematically "mask" or hide an IP address on the
network by eliminating those parts of the address that are alike for all the machines on the network.
5
Note
❒ Default: 000.000.000.000
❒ When you use the IEEE 1394 interface on a network, you cannot use the
Ethernet interface in the same domain. To use it in the same domain, set
the different value for the Sub-net Mask.
❒ Press [←
←] or [→
→] to move between each group of three numbers.
❖ IP over 1394
When you use the IP over 1394 function of the IEEE 1394 interface to connect
the machine to the network, or you print using a personal computer with the
IP over 1394 driver, you must set the IP over 1394. This function is supported
by Windows Me or Windows XP.
Note
❒ Default: Active
❒ When using the IP over 1394 function, set the IP Address and the Sub-net
Mask.
Reference
For details, see the Printer Reference.
73
User Tools (System Settings)
❖ SCSI Print (SBP-2)
When you print using the SCSI Print client function supported by Windows
2000 or Windows XP, you must set SCSI Print. For details, see the Network
Reference.
Note
❒ Default: Active
❒ When using the SCSI Print (SBP-2), setting the IP Address and the Sub-net
Mask is not required.
❖ Bidirectional SCSI Print
Specifies the printer's response mode and so forth for a status request when
using the IEEE 1394 interface.
Note
❒ Default: ON
❒ If this is set to "OFF", asynchronous functions will not work.
5
Interface Settings/IEEE 802.11b (Option)
Preparation
You must install the Wireless LAN board (option) into the machine.
The IEEE 1394 board (option) cannot be installed at the same time.
Note
❒ Be sure to make all settings simultaneously.
❖ Communication Mode
Specifies the communication mode of the Wireless LAN.
Note
❒ Default: 802.11 Ad hoc
❖ SSID Setting
Specifies SSID to distinguish the access point in the Infrastructure mode.
Note
❒ Default: ASSID
❒ If SSID is left blank for the 802.11b Ad hoc Mode or Ad hoc Mode, “ASSID”
is displayed.
❖ Channel
Specifies a channel when you select 802.11b Ad hoc mode or Ad hoc mode.
Note
❒ The channel can be set from 1 - 13.
❒ Default: 11
74
Settings You Can Change with the User Tools
❖ Wireless LAN Signal
Shows the radio-wave status of the access point connected in Infrastructure mode.
Radio wave status is shown when you press [Wireless LAN Signal].
❖ WEP (Encryption) Setting
Specifies encryption of the Wireless LAN. If this is set to effective, you must
enter the WEP key.
Note
❒ Default: Inactive
❖ Transmission Speed
Specifies the communication speed of the Wireless LAN.
Note
❒ Default: Auto
❖ Return to Defaults
You can return Wireless LAN settings to the factory default value.
5
File Transfer
Make these settings as required when using ScanRouter V2 Lite/Professional.
Note
❒ The optional ScanRouter V2 Professional is required for distributing received
fax documents.
❖ Delivery Option
If [ON] is selected, the delivery server IP address will be displayed.
Note
❒ Default: OFF
❒ The delivery server IP address can only be set from ScanRouter V2
Lite/Professional.
❖ Fax RX File Transmission
• Setting per Line
Specifies whether or not received fax documents should be sent to ScanRouter V2 Professional for each of the fax lines.
Note
❒ Default: G3 Port 1/Do not Deliver, G3 Port 2/Do not Deliver, G3 Port 3/Do
not Deliver
75
User Tools (System Settings)
• Print at Delivery
Specifies whether or not received fax documents that are sent to ScanRouter V2 Professional should also be printed by the machine at the same time.
Note
❒ Default: No
• File to Deliver
Specifies whether all received fax documents or only received fax documents that include delivery codes (documents with an ID and F code)
should be sent to ScanRouter V2 Professional.
Note
❒ Default: File with Dlvry Code
• Delivery Failure File
If a received fax document cannot be sent to ScanRouter V2 Professional,
the document is stored in the machine's memory. To print this stored data,
select “Print File”; to delete the data, select “Delete File”.
5
Note
❒ If the machine can send data to ScanRouter V2 Professional, data is sent
automatically.
❒ If you delete the data, you will not be able to distribute or print the data.
❖ Delivery Server IP Address
Note
❒ Default: 000.000.000.000
❖ Scanner Recall Interval Time
Specifies the interval period waits before resending data or a document, if it
could not be sent to ScanRouter V2 Lite/Professional.
Note
❒ Default: 300 Seconds
❒ Enter an interval within the range of “60-900 seconds” (in one second intervals) with the number keys.
❒ This setting is for the Scanner function. Received faxes continue to be distributed.
❖ Number of Scanner Recalls
Note
❒ Default: 3 times
❒ Enter the number of times within the range of “1 to 99” using the number
keys.
❒ This setting is for the Scanner function. The distribution of received fax
documents will still be performed.
76
Settings You Can Change with the User Tools
Key Operator Tools
The key operator must set the following items. For settings or more information,
contact the key operator.
❖ User Code Management
Allows you to control who uses the machine by setting codes for users.
User codes must be registered for user code management. ⇒ p.83 “User
Code”.
Note
❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,
Printer/PC Control:ON
❒ By using “Auto Registration” for the printer, you can keep a print log for
each user code entered from the driver.
❖ Key Counter Management
Use the key counter to specify whether users are limited or not.
5
Note
❒ Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,
Printer/OFF
❖ External Charge Unit Management
Use the external charge unit to limit the user's charge and to manage the use.
Note
❒ Default: Copier/OFF, Document Server/OFF, Facsimille/OFF, Scanner/OFF,
Printer/OFF
❖ Key Operator Code
This specifies whether or not to use passwords (max. 8 digits) to control use
of the “Key Operator Tools” settings for access codes.
Note
❒ Default: OFF
❒ If you select “ON”, enter the access code (max. 8 digits) with the number
keys, and then select “Partial” or “All Initial Settings” to set the access limit.
• If you selected “Partial”
An access code is only required for the “Timer Setting”, “Key Operator
Tools” initial settings and for “Key Operator Tools” for the fax initial
settings. “MENU PROTECT” will be set for “CHANGE/CONTROL” in
the printer initial settings. If you set “MENU PROTECT”, you can set
the key operator code under of the printer initial settings. ⇒ "Printer
Features Parameters" in the Printer Reference
77
User Tools (System Settings)
• If you selected “All Initial Settings”
An access code will be required to access all the items in the System Settings, Copier/Document Server Features, Facsimile Features, Printer
Features, and Scanner Features.
❒ If you select “All Initial Settings”, you will need to enter the access code to
access the Key Operator Code screen.
❖ Panel Off Level
Specifies the panel off level.
Level
Warm-up time
Level 1
about 3 second
Level 2
about 10 seconds
Note
❒ Default: Level 1
❖ Display/Print Counter
Allows you to view and print the number of prints.
• Display/Print Counter
Displays the number of prints for each functions (Total, Copier (Full Colour/Black & White/Single Colour/Two-colour), Facsimile (Single Colour/Black & White), and Printer (Colour/Black & White) A3/DLT, 2Sided Copy, Staple).
• Print Counter List
Prints out a list of the number of prints for each functions.
• To print the counter list
} key.
A Press the {User Tools/Counter}
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Display/Print Counter].
E Press [Print Counter List].
5
F
G
78
Press the {Start}
} key.
Press [Exit].
Settings You Can Change with the User Tools
❖ Display/Clear/Print Counter per User Code
Allows you to view and print the number of prints accessed with user codes
and to set the values to 0.
Note
❒ Press [U
U] and [T
T] to show all the number of prints.
• Print Counter per User Code
Prints the number of prints for each of the user codes.
• Clear Counter per User Code
Sets the number of prints for each of the user codes to 0.
• The number of prints may differ from the counter value of Total Counter in the User Tools.
Note
❒ Print List for Each User Code ⇒ p.87 “Printing the number of prints for
Each User Code”.
• Print Counter for All User Codes
Prints the number of prints for all the user codes.
• Clear Counter for All User Codes
Sets the number of prints for all the user codes to 0.
5
❖ Address Book Management
Adds, changes or deletes user codes (max 8 digits). For details on operations,
see p.83 “User Code”.
Note
❒ You can register up to 2000 user names.
❒ You can register up to 80 user codes. If you add the optional functions, you
can register up to 200 user codes.
❒ You can also register user codes from SmartNetMonitor for Admin (printer option required).
❒ Even if you change user codes, number of prints are not cleared.
❒ If you clear a user code, its number of prints associated with it are also automatically cleared.
• [Program/Change]
This registers new user codes. You can register and change user codes
and user names.
• User name
User (destination) name, key display, registeration number, title selection
• User code
User code, available functions
• By E-mail Address
E-mail address, sender's password, enter password
• [Delete]
Deletes a user.
79
User Tools (System Settings)
❖ Address Book: Program/Change/Delete Group
You can register multiple users in a group.
Then you can easily control the registered users for each group.
• [Program/Change]
This registers new groups, or changes the group name, key display, title selection, or registration number.
• [Delete]
Deletes a group.
❖ Address Book: Change Order
Changes the order of the registered user (destination).
Note
❒ You can rearrange the order of items on the same page, but you cannot
move the items to another page. For example, you cannot move an item
from “PLANNING” ([OPQ]) to “DAILY” ([CD]).
D
Press the {User Tools/Counter}
} key.
Press [System Settings].
Press [Key Operator Tools].
Press [Address Book:Change Order].
E
Press the user (destination) key to be moved.
A
5
B
C
Note
❒ You can select a user with the number keys.
F
80
Press the user destination key which is in the place, you want to move to.
Settings You Can Change with the User Tools
The user (destination) selected in step E moves to the place selected in
step F, and the keys for the other users will shift.
Note
❒ You can select a user using the number keys.
❖ Address Book: Edit Title
You can edit the title to find a desired user easily.
} key.
A Press the {User Tools/Counter}
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address Book: Edit Title].
E
Press the title key to be changed.
F
Enter the new name, and then press [OK].
Press [Exit].
G
5
❖ Address Book: Select Title
Specifies the title to select a user.
Note
❒ Default: Title 1
81
User Tools (System Settings)
❖ Auto Delete File
Specifies whether the documents stored in the document server are to be deleted or not after a specified period of time.
Note
❒ Default: Yes After 3 day(s)
❒
❒
❒
❒
If you select Yes, the documents stored after this setting will be deleted.
If you select No, documents will not be deleted automatically.
If you select Yes, enter the number of days within the range of 1 - 180.
The factory setting is 3 days, which means documents will be deleted 3
days (72 hours) after they are stored.
❖ Delete All Files
All documents stored in document server will be deleted.
Note
❒ Even if a password has been set, all documents will be deleted.
5
❒ A confirmation dialog box will appear. To delete all documents, select
[OK].
❖ Display Password with Stored File
Specifies whether the password for the documents stored in the document
server is temporarily displayed or not.
Note
❒ Default: No
❒ Only when you forget the password, select [Yes]. After you confirm the
password, be sure to return the setting to [No].
❖ Key Operator's E-mail Address
By registering the operator's E-mail Address, you can send an E-mail if problems arise. Specifies whether or not to use this function.
The default setting is blank, the E-mail address is not installed.
❖ AOF (Always ON)
Specifies whether or not to use Auto Off function.
Note
❒ Default: ON
82
User Code
User Code
By registering user codes, you can
limit users to particular functions and
check their use of each function. By
installing an optional external charge
unit in the machine, you can summarize and manage data on each function and monitor function usage in
more detail.
The management and control items
for each function are as follows:
❖ Copier
When you set User Code Management, entering the user code is requested before using the Copy
function. This enables you to limit
users for each colour settings.
The number of copies for each colour settings is counted for each
user code. So you can check the usage for each user.
Note
❒ Select the colour in User Code
Management. ⇒ p.77
❖ Document Server
When you set User Code Management, entering the user code is requested before using the
Document Server function. This
enables you to limit the users of the
Document Server.
The number of copies in Document
Server mode is counted for each
user code as the accumulated
printings.
Note
❒ Select the Document Server
function in User Code Management. ⇒ p.77
❖ Facsimile
When you set User Code Management, entering the user code is requested before using the Facsimile
function. This enables you to limit
the users of the facsimile transmission.
The number of copies for the document stored in the document server in facsimile mode is counted for
each user code. So you can check
the usage for each user.
Note
❒ Select the Facsimile function in
User Code Management. ⇒
p.77
5
❖ Printer
When you set User Code Management, you can print documents
from the printer driver with the
user code registered.
Black & White documents are
counted as Black & White print,
and documents which includes
any of the colours are counted as
colour print for each user code.
You can check usage for each user.
Note
❒ To register the user code of the
printer driver automatically, select Auto Registration for the
printer in User Code Management. If you use the user code
set in User Tools, select "Not
Auto Registration" and set the
user code for each colour. Set
the user codes registered in
User Tools for the printer driver
⇒ p.77.
83
User Tools (System Settings)
❖ Scanner
Limits users who can use the Scanner function and manages the use
of each user code.
Note
❒ Select the Scanner function in
User Code Management settings (⇒ p.77).
Important
❒ The functions associated with
each user code are the same. If
you change or delete user codes,
management data and limits of
that code will become invalid.
5
Registering the New User Code
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [System Settings].
E Press [New Program].
Note
❒ To register a user code to a registered user, press the user key
whose user code is to be registered, or enter the registered
number using the number keys.
F Set the user information.
Note
❒ To register a user code to a registered user, skip to step G.
To register the user name and
key name
A Press [Change] on the right of
the user name or key name.
The user name or key name entry dialog box appears.
B Enter the user name or key
name, and then press [OK].
Note
❒ You can use the same user
name as that assigned to the
documents in document server mode. In this case, entry of
the user code is not required.
⇒ p.43 “Document Server”
Reference
⇒ p.97 “Entering Text”
To select the title
C Press [Key Operator Tools].
D Press [Address Book Management].
84
A Press the key for the classification you want to use from “Select Title”.
User Code
Note
❒ The keys you can select are as
follows:
• [Freq.]… Added to the
page that is displayed first.
• [AB],[CD],[EF],[GH],[IJK],[
LMN],[OPQ],[RST],[UV
W],[XYZ]… Added to the
list of items in the title selected.
❒ You can only select one page
for “Title Select”.
G Press [User Code].
H Enter the user code
using the
number keys and then press [#].
Changing a User Code
A Press the {User Tools/Counter}} key.
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address Book Management].
E Press [Program/Change].
F Select the registered user code
you want to change.
You can also enter the registered
number using the number keys.
G Enter the new information for the
5
item you want to change.
To change the user (destination)
name or key name
Note
❒ If you make a mistake, press
[Clear] or the {Clear/Stop}
} key,
and then enter the code again.
I Select
the functions to be used
with the user code from “Available Functions”.
J To continue registering user codes,
press [Continue to Program], and then
repeat the procedures from step F.
A Press [Change] on the right of
the user (destination) name or
key name.
B Enter the user (destination)
name, and press [OK].
Reference
⇒ p.97 “Entering Text”
To change the title
A Press the key for the classification you want to use from “Title Select”.
Changing the user code
K Press [OK].
L Press [Exit].
M Press the {User Tools/Counter}} key.
A Press [User Code].
85
User Tools (System Settings)
B Press [Change], and then enter
the new user code using the
number keys.
Clearing a User Code
Important
❒ This operation also deletes user
codes registered for multiple functions. User control with the deleted
user code will be disabled.
C Press [#].
To change the available functions
A Press [User Code].
B Press the key to select the functions to be enabled.
5
Note
❒ Press the key to make it highlighted, and the key will be
enabled.
H Press [OK].
I Press [Exit].
J Press the {User Tools/Counter}} key.
A Press the {User Tools/Counter}} key.
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address Book Management].
To clear a user (destination)
A Press [Delete].
B Select the user (destination)
you want to delete.
Press the user (destination) key,
or enter the registered number
using the number keys.
C Press [Yes] in the confirmation
screen.
To delete the user code
A Select a user (destination) whose
user code is to be deleted.
Press the user (destination) key,
or enter the registered number
using the number key.
B Press [User Code].
C Press [Change] to delete the user
code, and then press [#].
D Press [OK].
86
User Code
E Press [Exit].
F Press the {User Tools/Counter}} key.
Displaying the number of
prints for Each User Code
You can check the number of prints
for each function's user code.
A Press the {User Tools/Counter}} key.
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Display/Clear/Print Counter per
User Code].
E Press [Print Counter].
The individual function counters
for each user code are displayed.
D Press [Display/Clear/Print Counter per
User Code].
To print the number of prints for
each user code
A Select a User Code from the
left side of the display.
Note
❒ Press [Select all on The Page] if
you want to select all user
codes on the page.
5
B Press [Print Counter List] of “Per
User Code.”
Printing the number of prints
for Each User Code
You can print out the number of
prints for each user code using [Copy
Counter] or [Print Counter]. Also, you
can print out by using both of them
together.
A Press the {User Tools/Counter}} key.
B Press [System Settings].
C Press [Key Operator Tools].
Note
❒ Enter the user code, and then
press [#] if the user code is
registered.
To print the number of prints for
all user codes
A Press [Print Counter List] of “All
User Codes”.
Note
❒ Enter the user code, and then
press [#] if the user code is
registered.
87
User Tools (System Settings)
E Press [Print Counter].
F Press [Print].
To clear the number of prints for
all user codes
A Press [Clear] for “All User Codes.”
Clearing the number of prints
A Press the {User Tools/Counter}} key.
B Press [System Settings].
C Press [Key operator Tools].
D Press [Display/Clear/Print Counter per
User Code].
E Select the User Code to clear.
5
To clear the number of prints for
each user code
A Select a User Code from the
left side of the display.
Note
❒ Press [All on The Page] if you
want to select all user codes
on the page.
B Press [Clear] for “Per User Codes.”
88
F Press [Print Counter].
G Press [Print].
E-mail Destination
E-mail Destination
By registering an E-mail destination,
you can send scanned documents by
E-mail.
• It is easy to select the E-mail destination if you register “User (destination) name” and “Key name” for
the E-mail destination.
• You can register an E-mail destination as a group.
• You can use the E-mail address as
the Sender's address. In this case,
you can set a password in order to
prevent the use of other people.
E Press [New Program].
Note
❒ To register an E-mail address to
a registered user, press the user
key you want to register, or enter the registered number using
the number keys.
F Set the user's information.
5
Registering an E-mail Destination
A Press the {User Tools/Counter}} key.
Note
❒ To register an E-mail address to
a registered user, skip to step G.
To register the user (destination)
name and key name
ZGJS002E
B Press [System Settings].
A Press [Change] on the right of
the user (destination) name or
key name.
The user (destination) name or
key name entry dialog box appears.
B Enter the user (destination) name
or key name, and then press [OK].
Note
❒ You can use the user name
when selecting an address to
send an E-mail to.
C Press [Key Operator Tools].
D Press [Address Book Management].
❒ You can register the user
code following the user
name. For more details, refer
to “User Code” ⇒ p.83.
Reference
⇒ p.97 “Entering Text”
89
User Tools (System Settings)
To select the title
A To classify the user with the title, press the title key from “Select Title”.
Note
❒ The keys you can select are as
follows.
• [Freq.]… Added to the
page that is displayed
first.
• [AB], [CD], [EF], [GH],
[UKC], [LMN], [OPQ],
[RST], [UVW], [XYZ],…
Added to the list of items
in the title selected.
❒ You can only select one page
for “Title Select”.
5
G Press [E-mail Address].
H Press [Change] on the right of the
“E-mail Address”.
• Numerals
• Alphabets (uppercase and
lowercase)
• Symbols (!#$%&'*+-/=?^_`{|}~)
• periods
You cannot enter periods continuously, or as the first or the last
character.
Reference
⇒ p.97 “Entering Text”
Using as a sender
A Press [ON] on the right of [Using
as Sender].
Setting a password
A Press [ON] on the right of [Sender's password].
B Press [Change] on the right of
the “Enter Password”.
C Enter the password using the
number keys and then press
[#].
J Press [OK].
The E-mail address entry dialog
box appears.
I Enter the E-mail address.
Note
❒ You can use the E-mail address
as the Sender's address. In this
case, you can set a password in
order to prevent the use of other
people.
❒ E-mail address can be set in
"name" or "name @ domain"
form. You can enter up to 128
characters for one address. Enter more than one character
from the followings:
90
Note
❒ When a group is registered, other E-mail destinations can be
added to the group. (⇒ p.94
“Registering the E-mail Destinations to a Group”)
E-mail Destination
Changing a Registered E-mail
Destination
A Press the {User Tools/Counter}} key.
G Enter the items.
To change the E-mail address
A Press [Change] on the right of
the E-mail address.
B Enter the E-mail address, and
then press [OK].
Reference
⇒ p.97 “Entering Text”
To change the password
ZGJS002E
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address Book Management].
The registered user list appears.
E Select the user of the registered Email address you want to change.
Press the user key you want to
change, or enter the registered
number using the number keys.
A Press [Change] on the right of
the password.
5
B Enter the new password using the number keys and
then press [#].
H Press [OK].
Note
❒ To change the user name, refer
to ⇒ p.85 “To change the user
(destination) name or key
name”.
❒ To clear the user name, refer to
⇒ p.86 “To clear a user (destination)”
F Press [E-mail Address].
91
User Tools (System Settings)
Clearing a Registered E-mail
Address
A Press the {User Tools/Counter}} key.
To clear all user information
A Press [Delete].
B Select the user you want to
clear.
Press the user key you want to
clear or enter the registered
number using the number keys.
C Press [Yes].
E Press [Exit].
ZGJS002E
B Press [System Settings].
5
C Press [Key Operator Tools].
D Press [Address Book Management].
To clear only the E-mail address
A Select the user of the E-mail
address you want to clear.
Press the user key you want to
clear or enter the registered
number using the number keys.
B Press [E-mail Address].
C Press [Change] on the right of
the “E-mail Address”.
D Press [Delete All], and then press
[OK].
92
Registering E-mail Destinations to a Group
Registering E-mail Destinations to a Group
Registered groups can be used as followings:
• To easily control registered E-mail
destinations for each group.
• To send the same messages to multiple addresses in a group.
To divide E-mail destinations into
groups, the groups must be registered
beforehand.
F Press [Change] on the right of the
group name.
G Enter the group name, and press
[OK].
H When you want to change the key
Registering a New Group
A Press the {User Tools/Counter}} key.
name, press [Change] on the right
of the key name. Enter the key
name and then press [OK].
The Key Display name is automatically set.
5
I Press
[Select Title] to classify the
group. Go to step J if you do not
need to classify.
J Press [OK].
ZGJS002E
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address book: Program/Change/Delete Group].
E Press [New Program].
93
User Tools (System Settings)
H Press [OK].
Registering the E-mail
Destinations to a Group
Note
❒ When registering new E-mail destinations, you can also register
groups at the same time.
Deleting an E-mail Destination
from a Group
A Press the {User Tools/Counter}} key.
A Press the {User Tools/Counter}} key.
5
ZGJS002E
ZGJS002E
B Press [System Settings].
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address Book Management].
E Press the user (destination) key
which you want to register in a
group.
F Press [Group].
G Select a group to which you want
to register the E-mail destinations.
C Press [Key Operator Tools].
D Press [Address Book Management].
E Select the user (destination) to delete from a group.
Press the user (destination) key
which you want to delete or enter
the registered number using the
number keys.
F Press [Group].
G Press the highlighted group key.
The user is deleted.
94
Registering E-mail Destinations to a Group
H Press [OK].
Deleting a Group
A Press the {User Tools/Counter}} key.
Displaying the E-mail
Destinations
You can confirm the user (destination) of each group.
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [System Settings].
5
ZGJS002E
B Press [System Settings].
C Press [Key Operator Tools].
D Press [Address book: Program/Change/Delete Group].
C Press [Key Operator Tools].
D Press [Address book: Program/Change/Delete Group].
E Select a group where the data you
E Press [Delete].
F Press the group key you want to
delete.
G Press [Yes].
want to confirm is registered.
F Press [Programed Users].
All the user names (E-mail destinations) are displayed.
Press [OK].
95
User Tools (System Settings)
Changing a Group Name
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [System Settings].
5
C Press [Key Operator Tools].
D Press [Address book: Program/Change/Delete Group].
E Press the group key you want to
change.
F Press [Change] on the right of the
group name.
G Enter the new group name, and
then press [OK].
H Press [OK].
The group name is changed.
96
Entering Text
Entering Text
This section describes how to enter characters. When you enter a character, it is
shown at the position of the cursor. If there is a character at the cursor position,
the entered character is shown before that character.
Available Characters
• Alphabetic characters
ABCDEFGHIJKLMNOPQRSTUVWXYZabcdefghijklmnopqrstuvwxyz
• Symbols
• Numerals
0123456789
Keys
5
ZGJS838E
Note
❒ When entering uppercase or lowercase letters continuously, use [Shift Lock] to
lock the case.
97
User Tools (System Settings)
How to Enter Text
Entering letters
A Press [Shift] to switch between uppercase and lowercase.
B Press the letters you want to enter.
Deleting characters
A Press [Backspace] or [Delete All] to delete characters.
5
98
6. Troubleshooting
If Your Machine Does Not Operate as You
Want
General
Machine Status
Problem/Cause
Action
Please wait.
This message appears
Wait for the machine to get ready.
when you turn on the operation switch or change the
toner bottle.
The display panel is off.
The screen contrast knob is Set the screen contrast knob to the
turned to the dark position. light position for proper viewing of
the display panel.
The machine is in Panel Off
mode or Energy Saver
mode.
Press the {Energy Saver}
} key to cancel Energy Saver mode.
The operation switch is
turned off.
Turn on the operation switch.
Nothing happens when the
operation switch is turned
on.
The main power switch is
turned off.
Turn on the main power switch.
Memory is full.
The number of scanned
pages, the number of files,
or capacity of the hard disk
has exceeded.
Press [Delete File] to delete unnecessary documents.
The function status indicator is red.
The function associated
with the red indicator has
been interrupted.
Press the function key corresponding to the indicator. Follow the instructions displayed in the
operation panel.
The user code entry dialog
box is displayed.
Users are restricted by user
management.
Enter the user code (up to 8 digits),
and press [#].
99
Troubleshooting
Machine Status
Problem/Cause
Action
The main power indicator
continues blinking and
does not turn off when
pressed.
This occurs in the following cases:
Wait till the blinking stops, and then
turn off the operation switch.
• The exposure glass cover or document feeder
(ADF) is open.
• The machine is in communication with external equipment.
• The hard disk is in operation.
The original images are
printed on the reverse side
of the paper.
You may have loaded the
paper incorrectly.
Load paper into trays 1, 2, 3, and 4,
and the large capacity tray with the
print side up, or into a bypass tray
with the print side down. ⇒ p.102
“B Loading Paper”
Misfeeds occur frequently.
The tray's side guides may
not be locked.
Check that the side guides are
locked. ⇒ p.112 “Changing the Paper Size”
The tray's end guide may
not be locked.
Check that the end guide is locked.
⇒ p.112 “Changing the Paper Size”
You may have loaded paper whose size cannot be
detected automatically.
When you use paper of a size that
cannot be detected automatically,
set the paper size. ⇒ p.65 “Tray Paper Size: (Tray 1–4)” ⇒ p.144 “Copy
Paper”
6
100
An error message remains,
even if misfed paper is removed.
When a misfeed message
Clear misfed paper and open and
appears, it remains until
close the front cover. ⇒ p.107 “x
you open and close the cov- Clearing Misfeeds”
er, as required.
Cannot print in duplex
mode.
You cannot use the paper
in the bypass tray for duplex printing.
For duplex printing, select Tray 1 - 4
in Copier mode or with the printer
driver.
If you select thick paper,
thick dup. back paper,
OHP or label paper as the
paper type, duplex printing is disabled.
Select another paper type. ⇒ p.65
“Tray Paper Size: (Tray 1–4)”
The setting for the Paper
Type: Tray 1-4 is "1 Side
Copy".
Select "2 Sided Copy" for Paper
Type:Tray 1-4 ⇒ p.65 “Tray Paper
Size: (Tray 1–4)”
If Your Machine Does Not Operate as You Want
Document Server
Problem
Action
"Scanned pages exceeded max. number. Do
you want to store the scanned pages as a file?"
appears.
The number of scanned pages exceeds the capacity per file of the Document Server.
You forgot your password.
You can confirm your password.
If you want to store scanned originals as a file,
press [Store File]. The originals are stored as a
file in the Document Server. If you don't want
any scanned originals to be stored, press [No].
The scanning data will be cleared.
Press [Yes] temporarily for "Display Password
with Stored File" in the User Tools. You can
check the password when you have selected
the file. ⇒ p.82 “Display Password with
Stored File”
You can delete all the saved documents at
once with the User Tools. ⇒ p.82 “Delete All
Files”
Make sure that no important documents are
saved in the Document Server before deleting
all saved documents.
You cannot find out what is saved in a file.
6
Check the date or time column in the "Document Server: Files" display.
Check the contents of the document by printing the first page of it. Press the line for the desired document in the "Document Server:
Files" display, and press [Print 1st Page] followed by the {Start}
} key.
Memory becomes full frequently.
Press [Delete File] to delete selected documents,
thereby increasing available memory.
You want to check print quality before making
a large print run.
Check print quality by printing out only the
first set using the {Sample Copy}
} key.
You want to save documents so they will not
be deleted automatically.
Turn "Auto Delete File" off, and then save the
documents in the Document Server. ⇒ p.82
“Auto Delete File”
If you turn on “Auto Delete File” after, the
function is only applied to subsequent documents.
"Cannot copy. Original is being scanned by
other functions." appears.
The Copy function is in use. To cancel the job
in process, first press [Exit]. and then press the
{Copy}
} key. Next press the {Clear/Stop}
} key.
When the message "[Stop] was pressed. Stop
printing?" appears, press [Stop].
101
Troubleshooting
B Loading Paper
Reference
Regarding Paper types and sizes,
⇒ p.144 “Copy Paper”
C Load paper into the tray with the
print side up.
Loading Paper in Tray 1 and 2
Note
❒ You can change the paper size ⇒
p.112 “Changing the Paper Size”
A Pull out the paper tray slowly un-
ZGJS140E
til it stops.
Important
❒ Confirm that the top of the stack
is not higher than the limit mark
inside the tray.
6
D Slide the paper tray into the printer carefully until it stops.
ZGJS120E
B Lower the base panel by pushing
“Push”. When paper is set in the
tray, push down on the paper.
ZGJS130E
102
Loading Paper in Tray 3 and 4
(option)
A Pull out the paper tray slowly until it stops.
ZGJS150E
B Loading Paper
B Load paper into the tray with the
print side up.
B Align the paper and load it in the
tray with the print side up.
ZGJS180E
ZGJS230E
Important
❒ Check that the top of the stack is
not higher than the limit mark
inside the tray.
C Slide the paper tray into the printer carefully until it stops.
Loading Paper in the Large
Capacity Tray (option)
Note
❒ Load copy paper of the same size
and direction in both left and right
side trays.
A Pull out the large capacity tray.
Important
❒ Align the right edge of the right
copy paper stack to the right
edge of the tray.
❒ Align the left edge of the left
copy paper stack to the left edge
of the tray.
❒ Do not stack paper over the limit mark.
6
Note
❒ Shuffle the paper before loading
it in the tray.
❒ Straighten curled or warped paper before placing it in the tray.
C Push
the paper tray in until it
stops.
ZGJS170E
103
Troubleshooting
D Adding Toner
When D is displayed, it is time to add toner.
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
Important
❒ If you use toner other than that recommended, an error might occur.
❒ When adding toner, do not turn off the operation switch.
❒ Always add toner after the machine instructs you.
❒ Do not install and remove the toner cartridges over and over. This could result in a toner leak.
❒ Do not shake the removed toner cartridge. The remaining toner might scatter.
6
Note
❒ You can still make about 50 copies after the messages “D Toner is almost
empty.”, “Replace Toner Cartridge(s).”, and “Black, Yellow, Magenta, Cyan”
appear cyclically, but replace toner early to prevent poor copy quality.
❒ Change all four colour-toner cartridges in the same way.
❒ If “Toner Cartridge is not set properly.” appears, slide the toner cartridge
back and forth twice, and push it until it stops.
Reference
Regarding toner storage, ⇒ p.125 “Toner Storage”.
104
Removing Toner
Removing Toner
• 1: Open the front cover of the machine.
ZGJS791E
• 2: Pull the lever and open the green cover.
6
• 3: Gently pull out the toner cartridge.
105
Troubleshooting
Inserting Toner
• 1: Hold a new cartridge and shake it 10∼12
times.
Note
❒ Do not touch the “metal contact point”
of the cartridge, or it may be damaged.
ZGJS792E
• 2: Insert the cartridge horizontally, and
gently push it in completely.
ZGJS792E-02
6
• 3: Close the green cover.
• 4: Close the front cover of the machine.
ZGJS792E-03
106
x Clearing Misfeeds
x Clearing Misfeeds
R CAUTION:
• The fusing section of this machine might be very hot. Caution should be taken when removing misfed paper.
Important
❒ When clearing misfeeds, do not turn off the operation switch. If you do, your
copy settings are lost.
❒ To prevent misfeeds, do not leave any torn scraps of paper inside the machine.
❒ If paper misfeeds occur repeatedly, contact your service representative.
Note
❒ More than one misfeed area may be indicated. In such cases, check every applicable area. See the following charts: A, B, C, D, P, R, Y, Z
❒ You can find a sticker explaining how to remove misfed paper inside the front
cover or inside the finisher.
6
107
Troubleshooting
6
108
x Clearing Misfeeds
Turn the blue dial to
the left and remove
the misfed paper.
6
109
Troubleshooting
6
110
x Clearing Misfeeds
6
111
Troubleshooting
Changing the Paper Size
Preparation
Be sure to select the paper size
with the user tools. Otherwise,
misfeeds might occur. ⇒ p.65
“Tray Paper Size: (Tray 1–4)”
Important
❒ If you wish to change the paper
size set in the optional large capacity tray (LCT), contact your service
representative.
❒ The procedures for changing the
paper size are different depending
on the tray (paper tray 1, paper
tray 2 or the optional paper tray
units). Check that you are following the appropriate procedure before you start.
6
Reference
For paper sizes, and types ⇒ p.144
“Copy Paper”.
Changing the Paper Size of
Tray 1 and 2
A Pull out the paper tray slowly until it stops.
ZGJS120E
B Lower the base panel by pushing
"Push". When paper is set in the
tray, push down on the paper.
ZGJS130E
C When paper is set in the tray, remove them.
112
Changing the Paper Size
D Set
the paper guide lock to the
"unlocked" position.
G Load paper into the tray with the
print side up.
ZGJS140E
E Pushing
the green lever of the
side guide (A
A ), move the side
guide toward you to open it (B
B).
Important
❒ Confirm that the top of the stack
is not higher than the limit mark
inside the tray.
H Pushing
the green lever of the
side guide (A
A ), move the side
guide toward the paper stack until it stops (B
B).
6
ZGJS210E
F Pinching
both sides of the end
guide (A
A), move the end guide in
the direction of the arrow (B
B) to
open it.
ZGJS310E
I Confirm that the paper is fixed in
place, and then lock the side
guides.
ZGJS290E
ZGJS320E
113
Troubleshooting
J Pinching
both sides of the end
guide (A
A), move the end guide toward the paper stack until it stops
(B
B).
C Set
the paper guide lock to the
"unlocked" position.
ZGJS200E
ZGJS330E
K Slide the paper tray into the print-
D Pushing
the green lever of the
side guide (A
A ), move the side
guide toward you to open it (B
B).
er carefully until it stops.
Changing the Paper Size of
Tray 3 and 4 (option)
6
A Pull out the paper tray slowly until it stops.
ZGJS211E
E Pinching
both sides of the end
guide (A
A), move the end guide in
the direction of the arrow (B
B) to
open it.
ZGJS150E
B When paper is set in the tray, remove them.
ZGJS220E
114
Changing the Paper Size
F Load paper into the tray with the
print side up.
I Pinching
both sides of the end
guide (A
A), move the end guide toward the paper stack until it stops
(B
B).
ZGJS230E
Important
❒ Confirm that the top of the stack
is not higher than the limit mark
inside the tray.
G Pushing
the green lever of the
side guide (A
A ), move the side
guide toward the paper stack until it stops (B
B).
ZGJS250E
J Slide the paper tray into the printer carefully until it stops.
Specifying Custom Paper Size
6
To use paper of a custom size, follow
the procedure below to specify the
custom paper size.
A Press the {User Tools / Counter}} key.
ZGGH240E
H Confirm that the paper is fixed in
place, and then lock the side
guides.
ZGJS002E
B Press [System Settings].
ZGJS479E
115
Troubleshooting
C Press [Tray Paper Settings].
D Select
the tray to customize the
paper size.
E Press
[Custom Size] on the "Tray
Paper Size" display.
F Press
[Vertical] or [Horizontal] to
specify the vertical or horizontal
size respectively. Then enter the
size with the number keys, and
then press [#].
6
Note
❒ To correct the entered value,
press [Clear], and then enter the
correct value.
G Press [OK].
H Press [EXIT].
I Press the {User Tools / Counter}} key.
116
d Adding Staples
d Adding Staples
Important
❒ If you use a staple cartridge other than that recommended, staple failure or
staple jams might occur.
Reference
For the type of finisher, refer to “External Options” ⇒ p.11
500-Sheet Finisher
• 1: Open the side cover.
6
• 2: Remove the cartridge.
• 3: Take out the empty refill in the direction
of the arrow.
• 4: Push in the new refill until it clicks.
117
Troubleshooting
• 5: Pull out the ribbon.
• 6: Reinstall the cartridge.
• 7: Close the side cover.
1000-Sheet Finisher
6
• 1: Open the front cover of the finisher and
pull out the staple unit.
• 2: Hold the green lever and pull out the
cartridge gently.
• 3: Hold both sides of the cartridge.
• 4: Pull up the upper unit of the cartridge.
118
d Adding Staples
• 5: Take out the empty refill in the direction
of the arrow.
• 6: Align the arrows on the new refill and
the cartridge, and then push in the refill
until it clicks.
• 7: Push down the upper unit into the cartridge gently.
6
• 8: Pull out the ribbon.
• 9: Hold the green lever and reinstall the
cartridge until it clicks.
• 10: Push back the staple unit and close the
front cover of the finisher.
119
Troubleshooting
e Removing Jammed Staples
Note
❒ Staples might jam because of curled copy paper. In such a case, try turning
the copy paper over in the tray. If there is no improvement, change to a copy
paper with less curl.
❒ When the 500-Sheet Finisher is installed, after removing jammed staples, staples might not be ejected the first few times you try to use the stapler.
Reference
For the type of finisher, refer to “External Options” ⇒ p.11
500-Sheet Finisher
• 1: Open the side cover.
6
• 2: Remove the cartridge.
• 3: Open the face plate.
• 4: Remove jammed staples.
120
e Removing Jammed Staples
• 5: Reinstall the cartridge.
• 6: Close the side cover.
1000-Sheet Finisher
• 1: Open the front cover of the finisher and
pull out the staple unit.
6
• 2: Hold the green lever and pull out the
cartridge gently.
• 3: Open the face plate of the cartridge.
• 4: Remove jammed staples.
121
Troubleshooting
• 5: Pull down the face plate of the cartridge
until it clicks.
• 6: Hold the green lever and reinstall the
cartridge until it clicks.
• 7: Push back the staple unit and close the
front cover of the finisher.
6
122
7. REMARKS
Do's And Don'ts
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
Important
❒ If you want to unplug the power
cord or turn off the main power
switch, make sure that the remaining memory space indicates 100%
on the display for facsimile mode.
❒ While the machine is unplugged,
you can neither send nor receive a
fax.
Reference
For details, see the Facsimile Reference.
• When you use this machine for a
long time in a confined space without good ventilation, you may detect an odd smell. To keep the
workplace comfortable, we recommend that you keep it well ventilated.
• Do not touch areas on or around
the fusing unit. These areas get hot.
• After making copies continuously,
the exposure glass may become
warm—this is not a malfunction.
• The area around the ventilation
hole might feel warm. This is
caused by exhaust air and is not a
malfunction.
• Do not turn off the operation
switch while copying or printing.
Make sure that all copying or
printing has finished.
• The machine might fail to produce
good copy images if condensation
forms inside due to rapid temperature change.
• Do not open the covers of the machine while copying or printing. If
you do, misfeeds might occur.
• Do not move the machine while
copying or printing.
• If you operate the machine improperly or a failure occurs with
the machine, your machine settings might be lost. Be sure to make
a note of your machine settings.
• The supplier shall not be liable for
any loss or damage resulting from
a failure with the machine, loss of
machine settings, or use of the machine.
123
REMARKS
Saving Colour Copies
• There is no difference between colour prints and colour copies in terms of fading. However, for long-term storage, make sure to store them in a binder
away from direct sunlight.
• Toner may melt if a print and a half-dried print are put on top of each other.
• Toner may also melt when using solvent type adhesive agents for pasting
prints.
• When folding prints, toner in the folds will come off.
• Toner may melt if it is placed on mats made of chlorinated plastic in locations
of high temperature for long periods of time.
• Toner may melt if prints are placed in places of extremely high temperatures,
such as near heaters.
7
124
Toner
Toner
Handling Toner
R WARNING:
• Do not incinerate used toner or toner containers. Toner dust might ignite when exposed to an open flame. Dispose of used toner containers
in accordance with local regulations.
R CAUTION:
• Keep toner (used or unused) and toner containers out of reach of children.
Important
❒ If you use toner other than the recommended type, a fault might occur.
Reference
If you want to add toner. ⇒ p.104 “D Adding Toner”
Toner Storage
When storing toner, the following precautions should always be followed:
• Store toner containers in a cool, dry place free from direct sunlight.
• Store on a flat surface.
7
Used Toner
Note
❒ Toner cannot be re-used.
125
REMARKS
Where to Put Your Machine
Machine Environment
Environments to avoid
Your machine's location should be
carefully chosen because environmental conditions greatly affect its
performance.
• Locations exposed to direct sunlight or strong light (more than
1,500 lux).
• Locations directly exposed to cool
air from an air conditioner or heated air from a heater. (Sudden temperature changes might cause
condensation within the machine.)
• Locations close to machines generating ammonia such as a diazo
copy machine.
• Places where the machine might be
subjected to frequent strong vibration.
• Dusty areas.
• Areas with corrosive gases.
Optimum environmental conditions
R CAUTION:
• Keep the machine away from humidity and dust. Otherwise a fire
or an electric shock might occur.
• Do not place the machine on an
unstable or tilted surface. If it topples over, an injury might occur.
R CAUTION:
• If you use the machine in a confined space, make sure there is a
continuous air turnover.
7
• Temperature: 10 – 32°C (50 –
89.6°F)(humidity to be 54% at
32°C, 89.6°F)
• Humidity: 15 – 80% (temperature
to be 27°C, 80.6°F at 80%)
• A strong and level base.
• The machine must be level within
5mm, 0.2" both front to rear and
left to right.
• To avoid possible buildup of ozone,
be sure to locate this machine in a
large well ventilated room that has
an air turnover of more than 30
m3/hr/person.
126
Moving
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
Important
❒ If you move the machine, you
must be careful. Keep the following in mind:
• Turn off the main power
• Unplug the power cord from the
wall. When you pull out the plug
from the socket, grip the plug to
avoid damaging the cord and
causing fire or electric shock.
• Close all covers and trays including the front cover and bypass tray.
Where to Put Your Machine
Limitation
❒ Carefully move the machine. If
you do not, the machine might be
damaged or a stored file might be
deleted.
❒ Do not take off the holding stand.
❒ Protect the machine from strong
shock. This could damage the hard
disk and cause stored files to be deleted. As a precautionary measure,
files should be copied to another
computer.
Power Connection
R WARNING:
• Connect the machine only to
the power source described on
the inside front cover of this
manual. Connect the power
cord directly into a wall outlet
and do not use an extension
cord.
• When the main switch is in the
Stand-by position, the optional
anti-condensation heaters are on.
In case of emergency, unplug the
machine's power cord.
• When you unplug the power cord,
the anti-condensation heaters turn
off.
• Make sure that the plug is firmly
inserted in the outlet.
• Voltage must not fluctuate more
than 10%.
• The socket-outlet should be installed near the equipment and
should be easily accessible.
Access to the Machine
Place the machine near the power
s o u r c e , p ro v i d i n g c le a ra n c e a s
shown.
• Do not damage, break or make
any modifications to the power
cord. Do not place heavy objects on it. Do not pull it hard
nor bend it more than necessary. These actions could
cause an electric shock or fire.
R CAUTION:
• Unplug the power cord from the
wall outlet before you move the
machine. While moving the machine, you should take care that
the power cord will not be damaged under the machine.
R CAUTION:
• When you disconnect the power
plug from the wall outlet, always
pull the plug (not the cable).
7
1
4
2
3
1. Rear *1 : more than 10 cm (4")
2. Right: more than 55 cm (22")
3. Front: more than 75 cm (29.6")
4. Left: more than 10 cm (4")
*1
The space required at the rear is from
the outside of the ventilation holes to
the wall.
Note
❒ For the required space when options are installed, contact your
service representative.
127
REMARKS
Maintaining Your Machine
If the exposure glass, exposure glass
cover, or document feeder belt is
dirty, you might not be able to make
clean copies. Clean these parts when
you find them dirty.
Cleaning the Exposure Glass
Cover
❖ Cleaning the machine
Wipe the machine with a soft,
damp cloth. Then, wipe it with a
dry cloth to remove the water.
Important
❒ Do not use chemical cleaner or organic solvents, such as thinner or
benzene. If they get into the machine or melt plastic parts, a failure
might occur.
❒ Do not clean parts other than those
specified in this manual. Other
parts should be cleaned by your
service representative.
7
ZGJS826E
Cleaning the Document
Feeder
Cleaning the Exposure Glass
Clean 1 and 2.
ZGGH420E
Clean 1 and 2.
128
Other Functions
Other Functions
Printing inquiry information
Inquiry
The inquiry function lets you confirm
the telephone numbers to contact for
repairs or to order toner. Be sure to
contact your service engineer to verify the following:
❖ Consumables
• Telephone No. for ordering
• Toner
❖ Diagnostics
• Telephone No. for ordering
• Machine No.
A Press [Print Inquiry List].
B Press the {Start}
} key.
Inquiry information is printed.
C Press [Exit].
D Press [Exit].
Changing the Display
Language
❖ Service office
• Telephone No.
A Press the {User Tools/Counter}} key.
You can change the language used on
the display. English is set as default.
7
A Press the {User Tools/Counter}} key.
ZGJS002E
B Press [Inquiry].
ZGJS002E
B Press [Français].
Inquiry information is displayed.
The display language is changed to
French.
129
REMARKS
C Press [Exit].
D Select
the plain paper type for
each tray depending on the paper
to be set and press [OK].
The menu appears in French.
Changing Paper Thickness
Settings
Select [Thin] or [Normal] for plain paper type, depending on the thickness
of the paper to be set.
Note
❒ Settings will be saved even when
the {Clear Modes}
} key is pressed or
the power is turned off.
❒ All trays are set to [Normal] as default.
A Press the {User Tools/Counter}} key.
7
ZGJS002E
B Press [Maintenance].
C Press [Plain Paper Type].
130
Note
❒ When printing on paper less
than 90 g/m 2 (24lb.), select
[Thin].
E Press [OK].
F Press [Exit].
Counter
Counter
Displaying the Total Counter
You can display the total counter value used for all functions.
A Press the {User Tools/Counter}} key.
B Press [Counter].
C To print a counter list, press [Print
Counter List].
7
D Press the {Start}} key.
A counter list is printed.
131
REMARKS
7
132
8. Specification
Mainframe
❖ Configuration:
Desktop
❖ Photosensitivity type:
OPC belt
❖ Original scanning:
One-dimensional solid scanning system through CCD
❖ Copy process:
2 laser beam & dry electrostatic transfer system
❖ Development:
Mono component system
❖ Fusing:
Belt fusing system
❖ Resolution:
600 dpi
❖ Exposure glass:
Stationary original exposure type
❖ Original reference position:
Rear left corner
❖ Warm-up time:
• Main power switch: Less than 99 seconds (23°C, 73°F)
• Operation switch: Less than 99 seconds (23°C, 73°F)
❖ Originals:
Sheet/book/objects
❖ Maximum original size:
A3L, 11" × 17"L
❖ Copy paper size:
• Tray 1, 2: A3L – A6L, 11" × 17"L – 51/2" × 81/2"KL
• Bypass: A3L – A6L, 12" × 18"L – 51/2" × 81/2"KL
• Tray 1, 2 (custom size):
Vertical: 100 – 297mm, 3.94" – 11.69"
Horizontal: 148 – 432mm, 5.83" – 17.00"
133
Specification
• Bypass (custom size):
Vertical: 90 – 305mm, 3.55" – 12.00"
Horizontal: 148 – 457.2mm, 5.83" – 18.00"
• Duplex: A3L – A5KL, 11" × 17"L – 51/2" × 81/2"L (impossible on 51/2"
× 81/2" K)
• LCT: A4K, 81/2" × 11"K
❖ Copy paper weight:
• Internal tray 1, 2: 60 – 105g/m2, 16 – 28 lb.
• Bypass tray: 60 – 163g/m2, 16 – 43.6 lb.
• Duplex: 60 – 105g/m2, 16 – 28 lb.
❖ Non-reproduction area:
• Leading edge: Less than 4 ± 2mm
• Trailing edge: Less than 2 ± 2mm/1.5mm
• Left edge: Less than 2 ± 2mm
• Right edge: Less than 2 ± 2mm
❖ First copy time:
8
Standard mode
OHP/Thick mode *1
Auto Colour Select
mode *1
Full Colour
(4 colours)
18 seconds or less
25 seconds or less
20 seconds or less
Black, Yellow,
Magenta, Cyan
7.8 seconds or less
16 seconds or less
9.5 seconds or less
(A4K, 81/2" × 11K" , when setting an original on the exposure glass and full
size copying fed from Tray 1.)
*1
When you use the bypass tray, it takes a few more seconds.
❖ Full Colour (4 colours)
A4K
A3L
Standard mode
Thick mode
OHP mode
Type 1
8 copies/minute
4 copies/minute
2 copies/minute
Type 2
10 copies/minute
Type 1
4 copies/minute
2 copies/minute
1 copies/minute
Type 2
5 copies/minute
(When copying continuously in full size.)
134
Mainframe
❖ Black, Yellow, Magenta, Cyan
A4K
A3L
Standard mode
Thick mode
OHP mode
Type 1
24 copies/minute
6.5 copies/minute
3.2 copies/minute
Type 2
32 copies/minute
Type 1
12 copies/minute
3.2 copies/minute
1.6 copies/minute
Type 2
16 copies/minute
(When copying continuously in full size.)
❖ Reproduction ratio:
Preset reproduction ratios:
Metric version
Enlargement
Inch version
400%
400%
200%
200%
141%
155%
122%
129%
115%
121%
Full Size
100%
100%
Reduction
93%
93%
82%
85%
75%
78%
71%
73%
61%
65%
50%
50%
25%
25%
8
Zoom: From 25 to 400% in 1% steps.
❖ Maximum continuous copy run:
100 sheets
❖ Copy paper capacity:
• Tray 1, 2: 250 sheets (80g/m2, 20 lb.)
• Bypass tray: 100 sheets (80g/m2, 20 lb.)
❖ Power consumption:
• Mainframe only
Type 1/Type 2
Warm-up
less than 1.5 kW
Stand-by
less than 200 W
During copying
less than 1.0 kW
Maximum
less than 1.5 kW
135
Specification
• Complete system *1
Type 1/Type 2
Warm-up
less than 1.5 kW
Stand-by
less than 200 W
During copying
less than 1.1 kW
Maximum
less than 1.5 kW
*1
The Complete System consists of the mainframe, document feeder, 1000-sheet
finisher, duplex unit, internal tray 2, paper tray unit, fax unit, ISDN, extra G3
interface unit, expansion memory, JBIG function upgrade unit, printer unit,
and memory unit.
❖ Dimensions (W × D × H up to exposure glass):
Type 1, 2: 550 × 670 × 781mm, 21.7" × 26.4" × 30.8"
❖ Space for mainframe (W × D):
Type 1, 2: 550 × 670mm, 21.7" × 26.4"
❖ Noise Emission *1 :
Sound Power Level:
• Mainframe only
Type 1/Type 2
Stand-by
Less than 45 dB (A)
Copying
Less than 67 dB (A)
• Complete system *2
8
Type 1/Type 2
Stand-by
Less than 50 dB (A)
Copying
Less than 70 dB (A)
*1
*2
The above measurements made in accordance with ISO 7779 are actual value.
The Complete System consists of the mainframe, document feeder, 1000-sheet
finisher, duplex unit, internal tray 2 and paper tray unit.
❖ Weight:
Type 1, 2: Approx. 85 kg, 188 lb.
❖ HDD:
about 40 GB
• Capacity for Document Server
about 15 GB
• Capacity for Memory sorting
7.5-15 GB
• Capacity for others
5 GB or more
136
Options
Options
Document Feeder
❖ Mode:
ADF mode, Batch mode, SADF mode, Mixed Size mode, Custom Size originals mode
❖ Original size:
• A3L – A5KL
• 11" × 17"L – 51/2" × 81/2"KL
• Vertical: 105 – 297mm, 4.2" – 11.6"
• Horizontal: 128 – 1,200mm, 5.1" – 47.0"
(128 – 432mm, 5.1" – 17.0" for Copier and Scanner functions)
❖ Original weight:
• 1-sided originals: 40 – 128g/m2 (11 – 34 lb.)
• 2-sided originals: 52 – 105g/m2 (14 – 28 lb.) (Duplex)
❖ Maximum number of originals:
50 sheets (80g/m2, 20 lb.) or less than 11mm, 0.43"
❖ Maximum power consumption:
Less than 50W (power is supplied from the mainframe)
8
❖ Dimensions (W×
×D×
×H):
550 × 470 × 130mm, 21.7" × 18.5" × 5.1"
❖ Weight:
Approx. 10 kg, 22.1 lb.
Note
❒ Specifications are subject to change without notice.
137
Specification
500-Sheet Finisher
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5K, 11" × 17"L, 81/2" × 14"L, 8 1/2" ×
11"KL, 81/2" × 13"L, 81/2" × 51/2"K, 81/4" × 13"L, 8" × 13"L, 71/4" ×
101/2"KL, 8kL, 16kKL
❖ Paper weight:
60 – 128g/m2, 16 – 34 lb.
❖ Stack capacity:
• 500 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)
• 250 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.)
❖ Staple capacity:
• 30 sheets (80g/m2, 20 lb.)
❖ Staple paper size:
A3L, B4L, A4KL, B5K, 11" × 17"L, 81/2" × 14"L, 81/2" × 13"L, 81/2" ×
11"KL, 8kL, 16kK
❖ Staple paper weight:
60 – 128g/m2, 16 – 34 lb.
❖ Staple position:
1 position (upper left)
8
❖ Power consumption:
40W (power is supplied from the mainframe)
❖ Dimensions (W × D × H):
350 × 490 × 230mm, 13.8" × 19.3" × 9.1"
❖ Weight:
Approx. 10kg, 22.1 lb.
138
Options
1000-Sheet Finisher
Finisher Tray 1:
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 12" × 18"L, 11" × 17"L,
81/2" × 14"L, 101/2" × 71/4"KL, 81/2" × 13"L, 81/2" × 11"KL, 8" × 13"L,
81/4" × 13"L, 51/2" × 81/2"KL, 8kL, 16kK
❖ Paper weight:
60 – 163g/m2, 16.0 – 43.6 lb.
❖ Stack capacity:
• 250 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)
• 50 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.)
Finisher Tray 2:
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, 12" × 18"KL, 11" × 17"L, 81/2" ×
14"L, 101/2" × 71/4"L, 8" × 13L, 81/4" × 13"L, 51/2" × 81/2" KL, 8kL,
16kKL
❖ Paper weight:
60 – 163g/m2, 16.0 – 43.6 lb.
❖ Stack capacity:
• 1,000 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)
• 500 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.)
8
❖ Staple capacity:
• 50 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)
• 30 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.)
❖ Staple paper size:
A3L, B4L, A4KL, B5KL, 12" × 18"L, 11" × 17"L, 81/2" × 14"L, 81/2" ×
11"KL, 101/2" × 71/4"KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L, 8kL,
16kKL
❖ Staple paper weight:
64 – 90g/m2, 17 – 24 lb.
❖ Staple position:
• 1 staple – 2 positions
• 2 staples – 2 positions
139
Specification
❖ Power consumption:
Less than 50W (power is supplied from the mainframe)
❖ Dimensions (W × D × H):
527 × 520 × 790mm, 20.7" × 20.5" × 31.1"
❖ Weight:
Approx. 25kg, 55.2 lb.
Bridge Unit
❖ Paper Size:
• Internal tray: A3L – A6L, 12" × 18"L – 51/2" × 81/2"L
• 500-Sheet Finisher: A3L – A5K, 11" × 17"L – 51/2" × 81/2"L
• 1000-Sheet Finisher: A3L – A5KL, 12" × 18"L – 51/2" × 81/2"KL
❖ Paper weight:
60 – 163g/m2, 16.0 – 43.6 lb.
❖ Stack Capacity:
250 sheets
❖ Dimentions:
418 × 446 × 128mm, 16.47" × 17.57" × 50.40"
❖ Weight:
3.3kg, 7.29 lb.
8
Shift Sort Tray
❖ Paper capacity:
250 sheets (A4KL, 81/2" × 11"KL or smaller) (80g/m2, 20 lb.)
125 sheets (B4L, 8" × 13"L or larger) (80g/m2, 20 lb.)
❖ Power consumption:
3.6 W (power is supplied from the mainframe)
❖ Dimensions (W × D × H)
430 × 372 × 148 mm, 17" × 15" × 6"
❖ Weight:
Approx. 1.6kg, 3.5 lb.
140
Options
Duplex Unit
❖ Paper size:
A3L, B4L, A4KL, B5KL, A5KL, 5 1/2" × 8 1/2"L, 7 1/4" × 10 1/2"L, 8
1/ " × 11"KL, 8" × 13"L, 8 1/ " × 13"L, 81/ " × 14"L, 8 1/ " × 13"L, 11" ×
2
2
2
4
17"L, 8kL, 16kKL
❖ Paper weight:
60 – 105g/m2, 16 – 28 lb.
❖ Power consumption (Max):
35W (power is supplied from the mainframe)
❖ Dimensions (W × D × H):
121 × 479 × 510mm, 4.8" × 18.9" × 20.1"
❖ Weight:
Approx. 6kg, 13.3 lb.
Internal tray 2 (1 bin tray)
❖ Number of bins:
1
❖ Available paper size:
A3L, B4L, A4KL, B5KL, A5KL, B6L, A6L, 11" × 17"L, 81/2" × 14"L,
81/2" × 11"KL, 101/2" × 71/4" KL, 8" × 13"L, 81/2" × 13"L, 81/4" × 13"L,
51/2" × 81/2" L, 8kKL, 16kKL, 37/8" × 71/2"K, 41/8" × 91/2"K, C5 EnvK,
C6 EnvK, DL EnvK
8
❖ Paper capacity:
125 sheets (80g/m2, 20 lb.)
❖ Copy paper weight:
60 – 105g/m2 (16 – 28 lb.)
❖ Maximum power consumption:
Less than 0.5 W (power is supplied from the mainframe)
❖ Dimensions (W × D × H):
530 × 435 × 120mm, 20.9" × 17.1" × 4.7"
❖ Weight:
Approx. 1.1 kg, 2.5 lb.
Note
❒ Specifications are subject to change without notice.
141
Specification
Bypass Tray
❖ Paper size:
• Standard size: A3L – A6L, 12" × 18"L – 51/2" × 81/2"KL
• Custom size: Vertical (90.0 – 305.0mm, 3.55" – 12.00"), Horizontal (148.0 –
457.2mm, 5.83" – 18.00")
❖ Copy paper weight:
60 – 163g/m2, 16 – 43.6 lb.
❖ Dimensions (W × D × H):
310 × 380 × 275mm, 12.4" × 15.2" × 11"
❖ Paper capacity:
• 60 – 90g/m2, 16 – 20 lb: 100 sheets
❖ Weight:
Approx. 3kg, 6.6 lb.
Large Capacity Tray (LCT)
❖ Paper size:
A4K, 81/2" × 11"K
❖ Paper weight:
60 – 105g/m2, 16 – 34 lb.
8
❖ Paper capacity:
2,000 sheets (80g/m2, 20 lb.)
❖ Power consumption
Maximum. 30 W (power is supplied from the mainframe)
❖ Dimensions (W × D × H, option unit):
540 × 600 × 270mm, 21.3" × 23.6" × 10.6"
❖ Weight:
Approx. 25 kg, 55 lb.
Note
❒ Specifications are subject to change without notice.
142
Options
Paper tray unit
❖ Copy paper weight:
60 – 128g/m2 (16 – 34 lb.)
❖ Available paper size:
A3L, B4L, A4KL, B5KL, A5KL, 11" × 17"L, 81/2" × 14"L, 81/2" ×
13"L, 81/2" × 11"KL, 81/4" × 13"L, 8" × 13"L, 71/4" × 101/2"L, 51/2" × 81/2"
L, 8kL, 16kKL
❖ Maximum power consumption:
Less than 30 W (power is supplied from the mainframe)
❖ Paper capacity:
500 sheets (80g/m2, 20 lb.) × 2 trays
❖ Dimensions (W × D × H):
540 × 600 × 270mm, 21.3" × 23.6" × 10.6"
❖ Weight:
Approx. 25 kg, 55.2 lb.
Note
❒ Specifications are subject to change without notice.
8
143
Specification
Copy Paper
Recommended Paper Sizes and Types
The following limitations apply to each tray:
Tray
Type
Paper Type and
Weight
Metric Version
Inch Version
A3L, B4L, A4KL, B5 A4L, B5KL, 11" ×
KL, A5K, 81/2" × 11"L 17"L, 81/2" × 14"L,
81/2" × 11"KL
Tray 1, 2 60-105g/m2
(16-28 lb.)
A5L, A6L, 11" ×
17"L, 81/2" × 14"L, 81/2"
× 11"K, 51/2" × 81/2"KL,
71/4" × 101/2"KL, 8" ×
13"L, 81/2" × 13"L, 81/4"
× 13"L, 8kL, 16kKL
*1
*2
Custom size
Paper
Capacity
250 sheets
*1
A3L, B4L, A4K,
A5KL, A6L, 51/2" ×
81/2"KL, 71/4" ×
101/2"KL, 8" × 13"L,
81/2" × 13"L, 81/4" ×
13"L, 8kL, 16kKL
*2
Custom size
Vertical: 100.0-297.0 mm Vertical: 3.94"-11.69"
Thick paper *8
2
106-163g/m
(28.3-43.5 lb.)
Horizontal: 148.0-432.0
mm
Horizontal: 5.83"-17.00"
A3L, B4L, A4KL,
B5KL, A5K, 81/2" ×
11"L
A4L, B5KL, 11" ×
17"L, 81/2" × 14"L,
81/2" × 11"KL
A5L, A6L, 11" ×
17"L, 81/2" × 14"L, 81/2"
× 11"K, 51/2" × 81/2"KL,
71/4" × 101/2"KL, 8" ×
13"L, 81/2" × 13"L, 81/4"
× 13"L, 8kL, 16kKL
*1
8
*2
Custom size
50 sheets
*1
A3L, B4L, A4K,
A5KL, A6L, 51/2" ×
81/2"KL, 71/4" ×
101/2"KL, 8" × 13"L,
81/2" × 13"L, 81/4" ×
13"L, 8kL, 16kKL
*2
Custom size
Vertical: 100.0-297.0 mm Vertical: 3.94"-11.69"
Horizontal: 148.0-432.0
mm
OHP
transparencies *8
Paper
60 - 105g/m2
tray
(16-28 lb.)
unit
(option)
144
Horizontal: 5.83"-17.00"
A4K *1
A3L, B4L, A4KL,
B5K, A5K, 11" × 17"L,
11" × 81/2"K
B5L, A5L, 81/2" ×
14"L, 81/2" × 11"L,
51/2" × 81/2"KL, 71/4"
× 101/2"L, 8" × 13"L,
81/2" × 13"L, 81/4" ×
13"L, 8kL, 16kKL
*1
20 sheets
A3L, A4K, 11" × 17"L,
81/2" × 14"L, 81/2" ×
11"KL, 81/2" × 51/2"K
*1
B4L, A4L, B5KL,
A5KL, 51/2" × 81/2"L,
71/4" × 101/2"L, 8" ×
13"L, 81/2" × 13"L,
81/4" × 13"L, 8kL,
16kKL
500 sheets
×2
Copy Paper
Tray
Type
Paper Type and
Weight
Paper
60 - 105g/m2
tray
(16-28 lb.)
unit
(option)
Bypass 60-105g/m2
Tray
(16-28 lb.)
(option)
Metric Version
*2
Vertical: 148.0 - 297.0
mm
106-163g/m2
(28.3-43.5 lb.)
A3L, A4L, 8" × 13"L,
A5L
*3
B4L, A4K, B5KL,
A5K, B6L, A6L, 11" ×
17"L, 81/2" × 14"L, 81/2" ×
11"KL, 51/2" × 81/2"KL,
71/4" × 101/2"KL, 81/2" ×
13"L, 81/4" × 13"L, 12" ×
18"L, 8kL, 16kKL
Custom size
Custom size
Vertical: 5.83" - 11.69"
500 sheets
×2
Horizontal: 5.83" - 17.00"
11" × 17"L, 81/2" ×
11"L, 51/2" × 81/2"L
A3L, B4L, A4KL,
B5KL, A5KL, B6L,
A6L, 81/2" × 14"L, 81/2"
× 11"K, 81/2" × 51/2"K,
71/4" × 101/2"KL, 8" ×
13"L, 81/2" × 13"L, 81/4"
× 13"L, 12" × 18"L,
8kL, 16kKL
*4
Custom size
Vertical: 3.55"-12.00"
Horizontal: 148.0-457.2
mm
Horizontal: 5.83"-18.00"
A3L, A4L, 8" × 13"L,
A5L
11" × 17"L, 81/2" ×
14"L, 81/2" × 11"L,
51/2" × 81/2"L
B4L, A4K, B5KL,
A5K, B6L, A6L, 11" ×
17"L, 81/2" × 14"L, 81/2" ×
11"KL, 51/2" × 81/2"KL,
71/4" × 101/2"KL, 81/2" ×
13"L, 81/4" × 13"L, 12" ×
18"L, 8kL, 16kKL
*4
Custom size
100 sheets
*3
Vertical: 90.0-305.0 mm
*3
Translucent paper
*2
Paper
Capacity
Horizontal: 148.0 - 432.0
mm
*4
Thick paper *9
Custom size
Inch Version
30 sheets
*3
A3L, B4L, A4KL,
B5KL, A5KL, B6L,
A6L, 81/2" × 14"L, 81/2"
× 11"K, 81/2" × 51/2"K,
71/4" × 101/2"KL, 8" ×
13"L, 81/2" × 13"L, 81/4"
× 13"L, 12" × 18"L,
8kL, 16kKL
*4
8
Custom size
Vertical: 90.0-305.0 mm
Vertical: 3.55"-12.00"
Horizontal: 148.0-457.2
mm
Horizontal: 5.83"-18.00"
A3L, A4KL
*7
50 sheets
*5
OHP
transparencies *9
A4K *3
Label paper
(adhesive labels)
B4L, A4KL
1 sheet
Envelope *3
37/8" × 71/2"K, 41/8" × 91/2"K, C5 EnvK, C6 EnvK, DL EnvK
–
A4K, 81/2" × 11"K *6
2000
(1000 +
1000)
sheets
Large
60-105g/m2
Capaci- (16-28 lb.)
ty Tray
(LCT)
(option)
50 sheets
*5
145
Specification
*1
*2
*3
*4
*5
*6
*7
*8
*9
Select the paper size in System Settings. ⇒ p.65 “Tray Paper Size: (Tray 1–4)”
Specify the paper size. ⇒ p.65 “Tray Paper Size: (Tray 1–4)”
Place the paper in the bypass tray, and select the paper size. ⇒ “Copying from the
Bypass Tray” in Copy Reference
Place the paper in the bypass tray, and specify the paper size. ⇒ “Copying from the
Bypass Tray” in Copy Reference
With paper longer than 457mm, misfeeds, jams and creasing is more likely. Make
sure paper is placed correctly so that it is fed straight.
It is recommended to place one sheet at a time.
The paper tray fence is immovable. If you wish to change the size of paper placed in
this tray, contact your service representative.
When loading translucent papers, set the paper direction along its recommendation.
Select the paper type in System Settings. ⇒ p.66 “Paper Type:Tray1–4”
Select the paper type in System Settings. ⇒ p.66 “Paper Type:Bypass Tray”, “Copying from the Bypass Tray” in Copy Reference
Important
❒ If you use damp or curled paper, a misfeed may occur.
Note
❒ When loading paper, make sure the stack height does not exceed the lower
limit mark of the paper tray. ⇒ p.102 “B Loading Paper”
❒ When loading copy paper in the paper tray 1-4 and the large capacity tray
(LCT), place the copy side of the paper face up.
❒ When printing on paper less than 90g/m2(24lb.), select [Thin] in the control
panel. When printing on paper between 90 to 105g/m2(24 to 28lb.), select [Normal] in the control panel. ⇒ p.130 “Changing Paper Thickness Settings”
❒ When using thick paper, the machine may produce a different sound.
❒ When loading copy paper in the bypass tray, place the copy side of the paper
face down.
❒ When you use the bypass tray, it is recommended to set the copy paper direction to L.
❒ When you load the OHP transparencies, check the front and back of the
sheets, and place them correctly, or a misfeed might occur. Set the paper direction to K and select A4K, 81/2"×11"K as paper size, ⇒ p.65 “Tray Paper
Size: (Tray 1–4)”, “Copying from the Bypass Tray” in Copy Reference.
❒ When you use OHP transparencies, shuffle them for each use. If you store the
sheets in the tray, they may adhere and may cause feeding problems.
❒ If multiple-sheet jams occur, load the paper sheet by sheet.
❒ Envelopes should be fed using the bypass tray.
8
❖ When copying onto envelopes
• Be sure to set the size of the envelope before copying. For details, see
“When Copying onto Envelopes” in the Copy Reference.
• If you are printing onto the envelope from the printer driver, set the size
of the envelope from the printer driver.
• When you are copying or printing on envelopes, select “Thick Paper”
for the paper type.
146
Copy Paper
• The minimum vertical length of envelopes that can be loaded is 140
mm, including opened flap.
• Do not print on both sides.
• Do not stack more than 10 envelopes in the output tray.
• Do not use double-flapped envelopes.
• Do not use envelopes with released tabs attached to the sealed part.
• Some kinds of envelopes might wrinkle or the print quality may be affected, especially on overlaps.
• Load envelopes bottom side first and flaps open.
• Before loading envelopes, flatten opened flaps.
❒ If you load paper of the same size in the same direction in two or more trays,
the machine automatically shifts to the other tray when the first tray in use
runs out of paper. This function is called Auto Tray Switching. (However, if
one tray has recycled or special paper, the settings of the other trays must be
the same for Auto Tray Switching.) This saves interrupting a copy run to replenish paper when making a large number of copies.
❒ The paper types you can select in System Settings are only general classifications. The copy quality for every kind of paper in a classification is not guaranteed. See ⇒ p.147 “Non-recommended Paper” for more information.
Non-recommended Paper
R CAUTION:
• Do not use aluminum foil, carbon paper, or similar conductive paper to avoid
a fire or machine failure.
8
Important
❒ To prevent faults, do not use any of the following kinds of paper:
• Papers for inkjet printers
• Thermal fax paper
• Art paper
• Aluminum foil
• Carbon paper
• Conductive paper
• Paper with perforated lines
• Hemmed-edge paper
❒ Do not use paper that is meant for an inkjet printer or it may stick to the Fusing Unit and cause a paper misfeed.
❒ Do not copy onto a side that already has copy on, or a fault might occur.
147
Specification
Note
❒ To prevent misfeeds, do not use the following kinds of paper:
• Bent, folded, or creased paper
• Torn paper
• Slippery paper
• Perforated paper
• Rough paper
• Thin paper with little stiffness
• Paper with a dusty surface
❒ If you copy onto rough grain paper, the image might be blurred.
Paper Storage
Note
❒ When storing paper, the following precautions should always be followed:
• Do not store paper where it will be exposed to direct sunlight.
• Avoid storing paper in humid areas (humidity: 70% or less).
• Store on a flat surface.
❒ Do not store paper vertically.
❒ Under high temperature and humidity conditions, or low temperature and
humidity conditions, store paper in a vinyl bag.
8
148
INDEX
D
Displaying the Total Counter, 131
Display panel, 12, 14
Document Feeder, 137
Document feeder, 9
Cleaning, 128
Document feeder (ADF), 11
Document Server, 43
Deleting, 52
Printing, 50
Using the Document Server, 45
Do's And Don'ts, 123
Duplex unit, 11, 141
1000-sheet finisher, 11
10BASE-T/100BASE-TX, 15
500-Sheet Finisher, 11
A
Access to the Machine, 127
Adding Staples, 117
Adding Toner, 104
Adjust/Program Colour key (copy mode), 12
Auto Off, 36
B
Bridge unit, 11
Bypass tray, 10, 11, 142
E
Energy Saver key, 12
Environment, 126
Exposure glass, 9
Cleaning, 128
Exposure glass cover, 11
External Options, 11
C
Changing Paper
Tray 1 and 2, 112
Changing paper size
Tray3 or Tray4, 114
Changing the Display Language, 129
Changing the Paper Size, 112
Check Modes key, 12
Clearing Misfeeds, 107
Clear Modes key, 12
Clear/Stop key, 13
Colour circle, 12
Colour function keys (copy mode), 13
Combined Function Operations, 35
Common key operations, 14
Configuring the Network, 22
Control Panel, 12
Control panel, 9
Copy Mode, 3
Copy Paper, 144
F
Facsimile Mode, 3
Finisher
1000-Sheet Finisher, 11
500-Sheet Finisher, 11
Front cover, 10
I
IEEE 1394 ports, 15
Iinterface, 10
Indicators, 12
Inquiry, 129
Internal tray, 9
Internal tray 2 (1 bin tray), 11
Interrupt key, 13
149
L
Large Capacity Tray (LCT), 11, 142
Loading Paper, 102
Large Capacity Tray (option), 103
Tray 1 and 2, 102
M
Machine Environment, 126
Mainframe, 133
Main power indicator, 13
Main power switch, 9, 20
Maintenance, 128
Messages, 99
Misfeeds, 107
Multi-Access, 38
N
Network Connections, 16
Number keys, 13
O
On Hook Dial key, 12
Operation switch, 13, 20
Options, 137
P
Paper
Changing, 112
Loading, 102
Paper tray, 10
Paper tray unit, 11
Parallel port, 15
Power Connection, 127
Power indicator, 13
Program key, 12
R
S
Safety information, xi
{Sample Copy}
} key, 13
Saving Colour Copies, 124
Saving Energy, 36
Screen contrast knob, 12
Specification, 133
Document Feeder, 137
Duplex unit, 141
Internal tray 2 (1 bin tray), 141
Large Capacity Tray (LCT), 142
Mainframe, 133
Paper tray unit, 143
Shift Sort Tray, 140
Staples, 117
Removing Jammed Staples, 120
{Start}
} key, 13
Start Manual RX key (facsimile mode), 12
System Reset, 36
T
Tone keys, 13
Tone keys (facsimile mode), 13
Toner, 125
Toner Bottle
Storage, 125
U
User Code, 83
{User Tools/Counter}
} key, 12
User Tools (System Settings), 55
V
Ventilation holes, 10
W
Wireless LAN port (option), 15
Remarks, 123
Remove Paper Indicator, 9
Removing Jammed Staples, 120
150
EE
GB
Declaration of Conformity
“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage
Directive 73/23/EEC.”
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
a means POWER ON.
b means POWER OFF.
c means STAND BY.
Copyright © 2002 Ricoh Co., Ltd.
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