Samsung iDCS 500 User guide

iDCS KEYSET

USER GUIDE

SAMSUNG iDCS 500 SYSTEM

November 2001

Samsung Telecommunications America reserves the right without prior notice to revise information in this guide for any reason. Samsung Telecommunications America also reserves the right without prior notice to make changes in design or components of equipment as engineering and manufacturing may warrant. Samsung Telecommunications America disclaims all liabilities for damages arising from the erroneous interpretation or use of information presented in this guide.

TABLE OF CONTENTS

ABOUT THIS BOOK

..........................................................1

THINGS YOU SHOULD KNOW

..........................2–10

ASSEMBLING YOUR KEYSET

................................11

ADDING AN iDCS 14B KEY STRIP

......................12

ADDING A KEYSET DAUGHTERBOARD

MODULE

..............................................................................13

OUTSIDE CALLS

Making an Outside Call ....................................................................14

Answering an Outside Call ................................................................14

Universal Answer ..............................................................................14

Recall/Flash ......................................................................................15

Busy Line Queuing with Callback ....................................................15

Canceling Callback............................................................................15

INTERCOM CALLS

Calling Other Stations........................................................................16

Answering Intercom Calls..................................................................16

Answer Modes ..................................................................................16

Busy Station Callback ......................................................................17

Busy Station Camp-on ......................................................................17

Calling Your System Operator ..........................................................18

CALL PROCESSING

Holding Calls................................................................................19–20

Transferring Calls ........................................................................20–21

Transfer with Camp-On......................................................................21

Transfer to Voice Mail ........................................................................21

Call Waiting ........................................................................................21

Conference Calls ..............................................................................22

Forwarding Calls ..........................................................................23–25

Call Pickup ........................................................................................25

My Group Pickup ..............................................................................26

Privacy Release ................................................................................26

NETWORK FORWARDING

Call Forward Unconditional ..............................................................27

Call Forward Busy ............................................................................27

Call Forward No Response ..............................................................27

DIALING FEATURES

Speed Dialing ....................................................................................28

Programming Personal Speed Dial Numbers ............................28–29

One Touch Speed Dialing ................................................................29

Last Number Redial ..........................................................................29

Manual Retry with Redial ..................................................................30

Save Number with Redial ..................................................................30

Chain Dialing ....................................................................................30

Automatic Redial/Retry ......................................................................30

Pulse to Tone Changeover ................................................................31

Memo Redialing ................................................................................31

PAGING AND MESSAGING

Making an Internal Page....................................................................32

Making an External Page ..................................................................32

All Page ..............................................................................................32

Meet Me Page....................................................................................33

Call Park and Page ............................................................................33

Messages—Set and Cancel ..............................................................34

Returning Messages..........................................................................34

Programmed Messages ....................................................................35

CONVENIENCE FEATURES

Do Not Disturb ..................................................................................36

One Time DND ..................................................................................36

Mute ..................................................................................................36

Background Music ............................................................................36

Established Call Pick-Up ..................................................................37

Appointment Reminder/Alarm Clock ................................................37

Door Phone Calls ..............................................................................38

Executive/Secretary Hotline ..............................................................38

Group Listening ................................................................................39

Account Codes ..................................................................................39

Locking Your Keyset ..........................................................................40

Manual Signalling ..............................................................................40

Off-Hook Voice Announce ..........................................................40–41

OHVA Block ......................................................................................41

OHVA Reject ......................................................................................42

In Group/Out of Group ......................................................................42

CUSTOMIZING YOUR KEYSET

AME BGM ..........................................................................................43

AME PASSWORD ..............................................................................43

Auto Camp-On ..................................................................................43

Select Ring Tone................................................................................43

Change Your Passcode ....................................................................44

Set Answer Mode ..............................................................................44

Automatic Hold ..................................................................................44

Headset Operation ............................................................................44

Hot Keypad ........................................................................................45

Key Confirmation Tone ......................................................................45

Rejoining a Page ..............................................................................45

Ring Preference ................................................................................45

Display Speed Dial Name ................................................................46

Caller ID Review All ..........................................................................46

Secure OHVA ....................................................................................46

DISPLAY FEATURES

Interactive Display Keys ....................................................................47

Directory Information ...................................................................... 47

Call Log..............................................................................................48

Dial by Name ....................................................................................48

Call Progress Displays ......................................................................48

Display Number Dialed......................................................................48

Call Duration Timer............................................................................49

Auto Timer..........................................................................................49

Timer Function ..................................................................................49

Viewing Message Indications ............................................................49

Alarm Reminder Messages ........................................................49–50

Personal Speed Dial Names ............................................................51

Station Names ..................................................................................51

Managing Key Assignments .............................................................51

LCR with Clear ..................................................................................52

Backspace with LCR .........................................................................52

Advanced Programmed Message ....................................................52

Text Messaging ...........................................................................53–54

Caller ID .......................................................................................55–59

ANI ...............................................................................................56–59

CLI ...............................................................................................56–59

iDCS 64B MODULE WITH KEYSET

..................60

PERSONAL SPEED DIAL NUMBERS

........61–62

ABOUT THIS BOOK

Your iDCS keyset is the most visible part of your telephone system. No matter what model keyset you are using telephone calls are handled the same way. The 28D and 18D keysets have additional conveniences that are not available to 8D keyset users. These are noted throughout this guide.

Please take the time to study this guide and to become familiar with the operation of your keyset. Keep this guide handy. You may need to look up instructions for infrequently used features.

Learning to use your keyset correctly will make everyday telephone communications a breeze.

This book is written based on the factory default settings for the feature access codes. Sometimes, due to programming requirements, these codes may be changed. If you find that a feature code does not work as described in this book, please contact your installation and service company to determine the correct code.

1

2

THINGS YOU SHOULD KNOW

USER ORIENTATION

iDCS telephones are called “keysets.” They contain buttons or “keys” that are used to access or activate the many features of your office phone system. The keys with paper designation strips are programmable keys. This means they can be programmed for a specific function on your keyset and that same button can be something different on another keyset. See the system manager to get your most frequently used features assigned to your programmable keys. When changes are made, be sure that your programmable keys are relabeled properly.

Lines from the telephone company are “C.O. lines.” Calls on these lines are referred to as “outside calls.” Your system can have individual C.O. line keys or lines may be assigned to groups. When they are in a group, you access a line by dialing an access code or pressing a route button. For example, dial

9 or press a “LOCAL” key to get a local outside line. If Least Cost Routing is used, pressing the “LCR” key will automatically select a preprogrammed

C.O. line according to what digits are dialed. Each line in the system is numbered, beginning with 701, then 702, 703, etc.

Direct Station Selection (DSS) keys are programmed to ring specific stations. You can press a DSS key instead of dialing the extension number. A

DSS key lights red when that station is busy (Busy Lamp Indication).

iDCS keysets provide distinctive ring patterns:

• Outside calls have a single ring tone repeated.

• Internal calls have a double ring tone repeated.

• Door phone calls and alarm/appointment reminders have a triple ring tone repeated.

CALL INDICATIONS

The keys on your phone have light emitting diodes (LEDs). These are tri-colored LEDs that light green, red or amber (green and red together).

Intercom calls, also called internal calls, always appear on your CALL buttons. They will always light green. You can have up to eight CALL buttons, but at least two are recommended.

Outside calls appear on individual line keys if they are assigned. When an individual line is not assigned to its own key, it will appear on a CALL button.

Your outside calls will light green on your keyset and red on other keysets.

You never lose sight of your calls while they are on hold. They stay right where you put them and are identified with a green flashing light.

Some simple rules to remember:

• Any steady LED indicates the line or feature is in use.

• A fast flashing green LED indicates a new call ringing in.

• A slow flashing green or red LED indicates a call is on hold.

• A slow flashing amber LED indicates a recall to your keyset.

SPEAKERPHONE

All iDCS keysets are speaker phones. Pressing the ANS/RLS key will answer or release a call on the speakerphone. Switching from the handset to the speakerphone is easy. Press the SPEAKER key and hang up the handset.

VOLUME CONTROLS

The iDCS keysets use the UP and DOWN keys to adjust the ringer volume while the keyset is ringing, the speaker volume while the speakerphone is in use and the handset volume while you are listening. These three levels will be stored in memory until changed. If background music is turned on at your keyset, the volume keys will also control the level of music. The volume of pages heard through the speaker of a keyset can be adjusted during a page announcement by using the volume keys. There are 16 levels for each volume setting. The volume of off-hook ring is controlled by a user-programmable setting.

TERMINAL STATUS INDICATOR

The terminal status indicator light is positioned on the top right corner of the keyset above the display. The terminal status indicator is a tri-colored (red, green, and amber) light that provides greater visibility of your keysets status than the individual key LEDs. The terminal status indicator provides the following indications:

• Busy/Off Hook

• Intercom Ring

Steady Red

Flashing Red

• Outside Call Ring Flashing Green

• Recall Ring Flashing Amber

• Message Waiting Flashing Red

• Do Not Disturb Fast Flash Red at 1 Second Intervals

3

4

FEATURE ACCESS CODES

This user guide is written based on the default access code for using system features. If the system numbering plan has been changed some of the access codes may not be correct. Your installing company can inform you of the correct codes.

SYSTEM TONES

The system provides several tones to assist you. Some of these tones are already familiar to you.

Intercom Dial Tone—A steady tone that indicates you can begin dialing.

DIAL TONE

CONTINUOUS

Ringback Tone—Indicates the station you dialed is ringing.

RINGBACK TONE—1000 ms ON/3000 ms OFF

CONTINUOUS

Busy Tone—Indicates the station you dialed is busy.

BUSY TONE—500 ms ON/500 ms OFF

CONTINUOUS

DND/No More Calls Tone—Fast busy tone indicates the station you dialed is in the Do Not Disturb mode or cannot receive any more calls.

DND/NO MORE CALLS TONE—250 ms ON/250 ms OFF

FOR TEN SECONDS

Transfer/Conference Tone—Indicates your call is being held and you can dial another party.

TRANSFER/CONF TONE—100 ms ON/100 ms OFF

CONTINUOUS

Confirmation Tone—Very short beeps followed by dial tone indicate you have correctly set or canceled a system feature.

CONFIRMATION TONE—50 ms ON/50 ms OFF

FOR ONE SECOND

(programmable)

Error Tone—A distinctive two level beeping tone indicates you have done something incorrectly. Try again.

ERROR TONE—50 ms of tone 1/50 ms of tone 2

FOR THREE SECONDS

iDCS 28D KEYSET

32 CHARACTER DISPLAY

Two lines with 16 characters each.


Used to provide your keyset status.

SOFT KEYS

Used to activate features via the display.

iDCS 28D

Call 1 Call 2

Scroll

Message

SCROLL KEY

Used to scroll through displays.

1

4

GHI

7

PQRS

2

ABC

5

JKL

8

TUV

0

OPER

Volume

3

DEF

6

MNO

9

WXYZ

Memory Redial

Transfer Speaker

HOLD ANS/RLS

SPEAKER

For handsfree operation and ringing.

MICRO-

PHONE

For handsfree operation.

ANSWER/RELEASE KEY

HOLD KEY

20 PROGRAMMABLE KEYS

WITH TRI-COLORED LIGHTS

Used for CALL buttons, intercom calls, outside lines and many other system features.

VOLUME CONTROL

KEYS Used to set independent levels for handset, speaker, background music, ring and page volumes.

8 PROGRAMMABLE KEYS WITH

TRI-COLORED LIGHTS Used to call stations directly, to indicate busy conditions of other stations, for One Touch dialing and many other system features.

5

iDCS 18D KEYSET





SOFT KEYS

Used to activate features via the display.

iDCS 18D

Call 1 Call 2

Scroll

Message

SCROLL KEY

Used to scroll through displays.

1

4

GHI

7

PQRS

2

ABC

3

DEF

5

JKL

6

MNO

8

TUV

9

WXYZ

0

OPER

Volume

Memory Redial


HOLD ANS/RLS

SPEAKER


MICRO-

PHONE


ANSWER/RELEASE KEY

HOLD KEY


WITH TRI-COLORED LIGHTS

Used for CALL buttons, intercom calls, outside lines and many other system features.

VOLUME CONTROL




6

iDCS 8D KEYSET





SCROLL KEY Used to scroll through displays.

iDCS 8D

Scroll

VOLUME

Call 1 Call 2 Message Transfer

Speaker

1 2

ABC

3

DEF

4

GHI

5

JKL

6

MNO

7

PQRS

8

TUV

9

WXYZ

HOLD

0

OPER

ANS/RLS

SOFT KEYS Used to activate features via the display.

VOLUME CONTROL


MICROPHONE


SPEAKER


HOLD KEY ANSWER/

RELEASE KEY



7

8

iDCS 64B AOM

11

16

1

6

12

17

2

7

13

18

3

8

14

19

4

9

31

36

21

26

32

37

22

27

33

38

23

28

34

39

24

29

41

46

51

56

61

42

47

52

57

62

43

48

53

58

63

44

49

54

59

64

45

50

55

60

35

40

25

30

15

20

5

10


WITH RED LIGHTS Used to call stations directly, to indicate busy conditions of other stations, for

One Touch dialing and many other system features.

iDCS 14B STRIP


WITH RED LIGHTS Used to call stations directly, to indicate busy conditions of other stations, for

One Touch dialing and many other system features.

9

KEYSET DAUGHTER MODULES

[28 AND 18 BUTTON KEYSETS ONLY] iDCS 28D and 18D button keysets can have one of three different types of daughter module installed on them to enhance the operation of the keyset or to provide an additional local port depending on the type of module.

iDCS KDB-DIGITAL LINE

INTERFACE (FKDBD)

If your keyset is connected to a Digital Line Interface (DLI) port that supports

2B+D operation (your installing company can determine this) you may install a daughter module that provides a Digital Line Interface (DLI) port for connection of a digital station device such as a keyset or 64 button module.

iDCS KDB-SINGLE LINE

INTERFACE (FKDBS)

If your keyset is connected to a Digital Line Interface (DLI) port that supports

2B+D operation (your installing company can determine this) you may install a daughter module that provides a Single Line Interface (SLI) port for connection of a standard telephone device such as a cordless phone.

iDCS KDB-FULL DUPLEX (FKDBF)

The standard speakerphone mode of operation for a iDCS keyset is “half duplex”. This means that you cannot transmit and receive speech at the same time. Adding a FKDBF to your keyset will convert the speakerphone into full duplex mode enhancing its operation. In addition the FKDBF may have up to three (3) external microphones attached to it for conference room type applications. These microphones require an “EXTMIC” key programmed on the keyset to activate or deactivate them.

ASSEMBLING YOUR KEYSET

• Place the keyset face down on a flat surface.

• Remove the base pedestal by placing your thumbs over the attachment clips and press outward while simultaneously pressing down on the keyset body with your fingertips.

• Plug the handset cord into the jack marked with the symbol.

• Route the handset cord out the RIGHT side of the keyset as you look at it face down.

• Reattach the base pedestal.

• Plug the line cord into the jack on the base of the keyset marked with the symbol and route it through one of the cable channels in the bottom of the base pedestal.

10 11

ADDING AN iDCS 14 BUTTON KEY STRIP



• Remove the ribbon cable knockout from the bottom of the keyset.

• Clip the 14 button strip to the side of the keyset.

• Plug one end of the ribbon cable into the keyset and the other end into the 14 button strip.

• Place the support bracket over the ribbon cable and secure with the six screws provided.

• Reattach the base pedestal.

ADDING A KEYSET

DAUGHTERBOARD MODULE



• Remove the two knockouts from the bottom of the keyset.

• Plug in the daughter module and secure with the two screws provided.

SECURING

SCREWS

REMOVE

KNOCKOUTS

12

REMOVE KNOCKOUTS

CONNECT RIBBON CABLE

13

OUTSIDE CALLS

MAKING AN OUTSIDE CALL

• Lift the handset and press an idle outside line button, line group button or dial a line access code to receive dial tone—OR—press an idle outside line button, line group button or dial a line access code to receive dial tone through the speaker—OR—press SPEAKER, receive intercom dial tone and dial a line access code.

• Dial the telephone number.

• Finish the call by replacing the handset or pressing the ANS/RLS key.

NOTE: You will receive No More Calls tone when you attempt to make a call and there is no key available for that line.

• If Least Cost Routing is enabled on your phone system, this button may be labeled LCR or accessed by dialing an access code (usually 9).

• If your system is programmed to require an authorization code before making a call, dial ✱ plus a valid code before selecting a C.O. line.

• If your system is programmed to require an account code before making a call, press the ACCT button or dial 47 plus a valid code, press the

ACCT button again and then select a C.O. line.

For more information on authorization and account codes, see your system administrator.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before dialing.

ANSWERING AN OUTSIDE CALL

• Lift the handset and you are automatically connected to the ringing call.

See Ring Preference under Customizing Your Keyset—OR—press the

ANS/RLS key to automatically answer on the speakerphone.

NOTE: If a call is flashing at your keyset but not ringing, you must press the flashing button to answer.

UNIVERSAL ANSWER

Outside lines may be programmed to ring a general alerting device. To answer calls ringing this device, dial 67 or press the UA key. This device can operate in any one of the six different ring plans.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before dialing.

14

RECALL DIAL TONE

Press the NEW button to disconnect your existing call, wait for dial tone and then make a new call on the same line.

NOTE: If this button does not appear on your keyset, the FLASH key may be programmed to recall dial tone.

SENDING A FLASH

While on an outside call, press the FLASH key to send a flash to the telephone company. This is required for some custom calling features or CEN-

TREX use.

NOTE: Flash is not available on an ISDN circuit.

BUSY LINE QUEUING WITH CALLBACK

If you receive a busy signal when you are selecting an outside line, this means that the line or group of lines is busy.

• Press the CBK key, if programmed, or dial 44. You will hear confirmation tone.

• When the line becomes free, the system will call you back.

• Lift the handset or press the ANS/RLS key to answer, wait for dial tone and dial the telephone number or speed dial number again.

NOTES:

1.

A callback will be canceled if not answered within 30 seconds. If you have set a callback, your CBK key will light.

2.

If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before dialing.

CANCELING CALLBACK


Your phone may have a maximum of five callbacks to lines and/or stations set at a time. To cancel a callback:

• Press the CBK key, if programmed, or dial 44. You will hear confirmation tone.

• While you are listening to confirmation tone, press the HOLD key. This will cancel the oldest set callback.

NOTES:

1.

If the hot keypad feature is turned off, you must first lift the handset or press the SPEAKER key before dialing.

15

INTERCOM CALLS

CALLING OTHER STATIONS

• Dial the extension number or group number.

• Wait for the party to answer. If you hear a brief tone burst instead of ringback tone, the station you called is set for Voice Announce or Auto

Answer. Begin speaking immediately after the tone.


NOTES:

1.

If you have a DSS key assigned to an extension or station group, you may press this key instead of dialing the number.

2.

If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before you begin dialing.

ANSWERING INTERCOM CALLS

• When your keyset rings, simply lift the handset—OR—press the

ANS/RLS key to be connected to the calling station.


See Ring Preference under Customizing Your Keyset.

VOICE ANNOUNCE MODE

(INTERCOM CALLS ONLY)

When another station calls you, your keyset will sound a brief attention tone and you will hear the caller’s announcement.

• Press ANS/RLS to turn on the microphone and speak handsfree—OR— lift the handset to reply.

• To finish the call, replace the handset or press the ANS/RLS key.

AUTO ANSWER MODE

(INTERCOM CALLS ONLY)

When another station calls you, your keyset will sound a brief attention tone and then automatically answer the call.

• Your microphone and speaker are turned on and you can speak handsfree. For privacy, use the handset.

• To finish the call, replace the handset or press the ANS/RLS key.

16

BUSY STATION CALLBACK

When you call another station and receive a busy signal:

• Press the CBK key, if programmed, or dial 44.

• When the busy station becomes free, your keyset will ring.

• Lift the handset or press ANS/RLS to call the now idle station.

NOTES:

1.


2.


BUSY STATION CAMP-ON

When you call another station and receive a busy signal but you do not want to wait for a callback:

MANUAL CAMP-ON

• Press the CAMP key or dial 45.

• The called station will receive off-hook ring tone repeated every few seconds and its first available CALL button will flash green to indicate your call is waiting.

• Wait for the called party to answer.

• The called station must release its first call or place it on hold before answering your camp-on.

NOTES:

1.

If you receive No More Calls tone, that station has no available key to accept your call. Hang up or leave a message.

2.


AUTO CAMP-ON [L VERSION ONLY]

When you want to automatically camp on to a busy station without pressing the camp on button every time you call a busy station, you can set your phone for auto camp-on.

• With the handset on-hook, press TRANSFER and then dial 110.

• Dial 081 to turn on auto camp-on or 080 to turn it off.

• Press TRANSFER to store your selection.

17

CALLING YOUR SYSTEM OPERATOR

• Dial 0 to call your system operator or group of operators.

• If you want to call a specific operator, dial that person’s extension number.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before you begin dialing.

18

CALL PROCESSING

SYSTEM HOLD

• When you are connected to any call, press HOLD. The call will flash green at your keyset. If this call appears on a line key at other keysets, it will flash red at those keysets.

• To take the caller off hold, press that key and the green flashing light will go steady green again. Resume the conversation.

NOTE: While on a call, pressing a line key, route key or flashing CALL button will automatically put your first call on hold and connect you to the new call. See Automatic Hold under Customizing Your Keyset.

EXCLUSIVE HOLD

To place an outside call on hold at your phone so that other users cannot get it:

• Press the HOLD button twice. The call will flash green on your keyset and this line will show a steady red light on other keysets.

• To retrieve the call, press the flashing green line button or press the

HOLD button a third time.

NOTE: Intercom calls will always be placed on exclusive hold.

REMOTE HOLD

When you wish to place a call on hold at another station. Press TRANSFER and a dial the station number (or press the appropriate DSS key). Press the

HOLD key. This will place the call on system hold on an available CALL button or Line Key at the remote station and return you to dial tone.

NOTES:

1.

If the destination station does not have any free CALL buttons or line keys you will hear No More Calls tone and must return to the other party by pressing the TRANSFER key (or the RETURN soft key in the display).

2.

Intercom calls cannot be remote held.

HOLD RECALL

If you leave a call on hold longer than the hold timer, it will recall your station. The button that the call appears on will have a slow flashing amber light.

• When your phone rings, lift the handset or press the ANS/RLS key to answer the recall.

19

• If you do not answer this recall within a pre-programmed period of time, it will go to the system operator.

CONSULTATION HOLD

When you are talking on an outside line and it is necessary to consult with another extension:

• Press the TRANSFER key; you will receive transfer dial tone. Your call is placed on transfer hold.

• Dial the extension number.

• Consult with the internal party.

• Press TRANSFER to return to the outside party or hang up to transfer the call.

NOTE: Repeatedly pressing the TRANSFER key will toggle between the outside party and internal extension. If necessary you may disconnect either one of the parties by pressing the DROP button.

RETRIEVING CALLS HELD AT

ANOTHER STATION

When a line is on hold and it appears on your keyset, press the line button with the red flashing light.

When a line is on hold and it does not appear on your keyset, dial 12 plus the line number or the extension number of the station that placed the call on hold.


TRANSFERRING CALLS

Transfer is used to send any call to another extension in one of two ways.

You can do a screened transfer by informing the other extension who is calling or you can do a blind transfer without notification.

• While on a call, press the TRANSFER key and dial an extension number or group number. Your call is automatically put on transfer hold. OR

Press a DSS key or station group key. Your call is automatically put on transfer hold.

• Hang up when you hear ringing (this is an unscreened or blind transfer).

OR

Wait for the called party to answer and advise him/her of the call and hang up. If the transfer is refused, you will be reconnected to the outside

20 line when the called station hangs up or you can press TRANSFER to return to the outside party. If you wish to send the call to another extension without waiting for the first station to hang up, simply press another DSS button. OR

Press the CALL button or C.O. line key to return to the outside party and begin the transfer process again.

When you are transferring a call to a keyset set for Voice Announce or Auto

Answer, the transferred call will always ring.

NOTES:

1.

After the inside party answers, you may alternate back and forth between the parties by pressing the TRANSFER key.

2.

If you receive No More Calls tone, that station has no key available to receive another call. Press TRANSFER to return to the other party.

3.

You cannot transfer an Intercom call by pressing a DSS key. You must press the TRANSFER key and dial the destination extension number.

TRANSFER WITH CAMP-ON

When you are transferring a call to another station and you receive a busy signal, you may camp the call on to this station. Simply hang up when you hear the busy signal. The called party will be alerted that a call is waiting for them.

NOTE: If you receive No More Calls tone, that station has no key available to receive another call. Press TRANSFER to return to the outside caller.

TRANSFER TO VOICE MAIL

This feature is used to send a call directly to a voice mailbox. Your keyset must have a correctly programmed VT key to accomplish this. To transfer a call directly to a voice mailbox:

• While on a call, press the VT key and dial the mailbox number.

• Hang up when dialing is completed.

CALL WAITING

If an outside call has been camped-on to your phone or another station has camped-on to you:

• Your keyset will ring and the call that is waiting for you (camped-on) will flash green.

• Press the flashing button to answer; your other call will go on hold automatically if your station has the Automatic Hold feature set. If not, you must press HOLD and then the flashing button. OR

21

Finish the first call and hang up; the waiting call will ring.

• Lift the handset or press the ANS/RLS key to answer.

NOTE: Intercom calls will not go on Automatic Hold.

CONFERENCE CALLS

You may conference up to five parties (you and four others) in any combination of outside lines and internal stations in any order.

• While engaged in a conversation, press the CONF key and receive conference tone.

• Make another call, either intercom or outside, press the CONF key and receive conference tone.

• Make another call or press the CONF key to join all parties.

• Repeat the last step until all parties are added.

NOTE: When attempting to add another party to the conference and you are not able to reach the desired person, hang up. Simply press the CONF key again to return to your previous conversation.

To drop a party from your conference call:

• Press CONF and dial the extension or line number that is to be dropped.

• Press CONF again to reestablish the conference.

NOTE: To leave the conference, hang up. Control is passed to the next internal station. If there are no internal stations and you wish to leave outside lines connected together in a trunk to trunk conference, press the CONF key plus the CALL button that the call appears on or follow the instructions to drop a party and use your extension number. When they hang up, the lines will release automatically. Press CONF to rejoin a trunk to trunk conference.

CONFERENCE SPLITTING [L VERSION ONLY]

If you are the controlling party of a conference and your keyset has the Auto

Hold feature turned on (See Customizing Your Keyset) and all of the outside lines involved in the conference appear as buttons on your keyset, you can split the conference into separate calls as follows:

• Press any one of the outside line buttons. That outside line will remain steady green to indicate you are still connected to it. All other outside lines in the conference will be placed on system hold at your keyset. All intercom callers in the conference will be disconnected. You may now speak with each caller privately and transfer them as usual or reestablish another conference.

22

FORWARDING CALLS

You may forward your calls to another station, group of stations or an external telephone number. Program a destination for the type of forwarding you want as detailed below. If you have FWD ALL, FWD BUSY and FWD NO

ANSWER keys, press one to turn that forward feature on. A steady red light reminds you what forward condition is activated.

You can clear all call forward conditions set at your station by lifting the handset and dialing 600.

FORWARD ALL CALLS

To forward all your calls under any condition to another station:

• Dial 601 plus the extension or group number.

• Receive confirmation tone and hang up.

NOTES:

1.


2.

The station that receives a Forwarded All call can transfer the call to the forwarded station. This is useful when you are expecting an important call but you do not wish to be disturbed by other calls.

3.

When a station user places his/her keyset in Forward All mode and he/she does not have a FORWARD ALL key, the TRANSFER key will light to indicate Forward All has been set and calls to this station have been transferred elsewhere.

FORWARD BUSY

To forward calls to another station when you are on the phone:



NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press SPEAKER before you begin dialing.

FORWARD NO ANSWER

To forward calls to another station when you do not answer:




23

FORWARD BUSY/NO ANSWER

If you have both a Forward on Busy destination and a Forward No Answer destination programmed, you may set both of these at the same time:

• Dial 604.



FORWARD FOLLOW ME

When you want all calls to your extension forwarded to the extension where you are now:

• Dial 605 plus your extension number.


If you want a specific extension's calls forwarded to your phone (Remote Call

Forward):

• Dial 605 plus the desired extension number.



FORWARD TO AN EXTERNAL NUMBER

To forward outside calls to a number outside of your business, you must have a FWD EXTERNAL button on your keyset.

• While on-hook, press TRANSFER and then dial 102.

• Dial 6.

• Dial the outside line access code followed by the telephone number that you want.

• Press TRANSFER to store.

• Press FWD EXTERNAL to turn the feature on and press it again to turn the feature off.

NOTES:

1.

External Call Forward will cancel all other call forwarding instructions.

2.


3.

Intercom calls to your station may be forwarded to an external number outside your business, if your installation company has enabled this feature.

24

FORWARD DND

To forward your phone when you activate DND.

• Dial 607 plus the extension number or group number.


NOTE:

1. If the Hot Keypad feature has been turned off you must first lift the handset or press the SPEAKER key before you begin dialing.

CALL FORWARD OPTIONS

A display keyset may review or change call forward options and destinations. Call forward access can be done via the keypad or by accessing the keyset display features. To review or change call forward options:

• Press TRANSFER 102.

• Dial 0-6 to select the forward type (e.g., 1) OR

Press UP or DOWN to select the forward type

Press the right soft key to move the cursor

• Dial the destination number (e.g., 202) OR

Press UP or DOWN to select the destination

Press the right soft key to move the cursor

• Dial 1 to set OR

Press UP or DOWN to select YES or NO

• Press TRANSFER to store and exit

STATION CALL PICKUP

To pick up (answer) a call ringing at another station, lift the handset and dial

65 plus the extension number of the ringing phone.


GROUP CALL PICKUP

To pick up (answer) a call ringing in any pickup group, lift the handset and dial 66 plus the desired group number 01–20 or press the flashing GROUP

PICKUP key if available.

NOTES:

1.

A group pickup key can have an extender for a specific pickup group.

2.

If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key before dialing the access code.

25

MY GROUP PICKUP

If desired, a new access code can be assigned to pickup ringing calls in the same pickup group as you are in. Like “66” above except you do not need to dial the desired group number. See your installation company for the assigned access code. MY GROUP PICKUP: __________________.

PRIVACY RELEASE

[L VERSION ONLY]

This feature will allow another station to join in our conversation by releasing privacy on the C.O. from your phone.

To Release Privacy:

While you are talking on a C.O. line and you wish to have other internal parties (or up to three) join the conversation.

• Press the PRB key (the PRB key will light steady red). Inform the other party that he/she may now join the conversation.

After the other party (or parties) has joined the conversation and you wish to return privacy to the line so that no one else can join the conversation, press the PRB key a second time, the PRB key LED will be off.

To Join a Non-Private Conversation:

When someone has informed you that you can join a conversation:

• Press the C.O. line key that he/she has indicated.

OR

• Dial the C.O. line number that he/she has indicated.

NETWORK FORWARDING

If you system is equipped with the LE version of software, and your system is networked with another system, there are 3 types of forwarding that must be used when you want to forward calls to a station that is located in another system on your network. These forwarding types are described below.

CALL FORWARD UNCONDITIONAL

To forward all your calls to a station in another system on your network:

• Lift the handset and dial 608 plus the extension or group number.


To cancel Call Forward Unconditional, lift the handset and dial 600— OR dial another forward code, e.g., 604.

CALL FORWARD BUSY

To forward calls to a station in another system on your network when you are on the phone:

• Lift the handset and dial 609 plus the extension or group number.


To cancel Call Forward Busy, lift the handset and dial 600— OR er forward code, e.g., 604.

CALL FORWARD NO RESPONSE

To forward calls to a station in another system on your network when you do not answer:

• Lift the handset and dial 60* plus the extension or group number.


To cancel Call Forward No Response, lift the handset and dial 600— R— dial another forward code, e.g., 604.

26 27

DIALING FEATURES

SPEED DIALING

You can dial a preprogrammed telephone number stored in the system-wide speed dial list of numbers 500–999 or from your personal list of numbers

00–49:

• With the handset on-hook, press the MEMORY key or dial 16.

• Dial the desired speed dial number.

• The telephone number is automatically dialed for you.


PROGRAMMING PERSONAL SPEED

DIAL NUMBERS

You can program frequently dialed telephone numbers in a personal speed dial list. A station may be assigned up to fifty numbers, 00–49. See your system administrator to determine the amount assigned to your station.


• Dial a speed dial number (00–49).

• Dial a line or line group access code.

• Dial the telephone number to be stored (24 digits maximum). It can include #, ✱, FLASH and PAUSE.

• Press TRANSFER to store the number.


For the purposes of programming speed dial numbers, the programmable keys are known as A, B, C, D, E and F and are defined below.

A B

8D KEYSET DEFAULT

PROGRAMMING

KEYS LAYOUT

28D KEYSET

18D KEYSET

DEFAULT

PROGRAMMING

KEYS LAYOUT

C D

E F


A

B

VOLUME

C

D

E

F

Transfer

Speaker

28

• The A key is not used.

• The B key inserts a flash.

• The C key inserts a pause.

• The D key is used for pulse to tone conversion. If your system uses rotary (or pulse) dialing C.O. lines, pressing D while entering a speed dial number causes all subsequent digits to be sent as DTMF tones.

• The E key is used to hide digits. Display keyset users may want to hide some speed dial numbers so that they will not show in the display. When you are entering a telephone number, press E. All subsequent digits will be hidden. Press E again to begin displaying digits.

• The F key is used to enter a name. See Personal Speed Dial Names under Display Features.

• Use the HOLD key to clear a speed dial number.

ONE TOUCH SPEED DIALING

You may assign any speed dial number to an already existing One Touch

Speed Dial button for quick and easy dialing of frequently used numbers.


• Press a One Touch Speed Dial button.

• Dial the speed dial number (00–49 or 500–999) that you want assigned to this button.


To call this telephone number, just press the One Touch Speed Dial button.


LAST NUMBER REDIAL

To redial the last telephone number you dialed, press the REDIAL key or dial

19.

NOTES:

1.


2.

Redial does not apply to intercom calls.

29

MANUAL RETRY WITH REDIAL

[L VERSION]

While you are on an outside call listening to a busy signal and you want to redial the same number dialed.

• Press the REDIAL key.

This will hang up your existing call and manually redial the same number dialed. You can repeat this operation for a limited number of attempts.

SAVE NUMBER WITH REDIAL

To save the number you just dialed for later use, press the SNR key before hanging up.

To redial this saved number at any time, press the SNR key or dial 17. The same line will be selected for you.

NOTES:

1.


2.

The saved telephone number is stored in memory until you save another number.

3.

Redial does not apply to intercom calls.

CHAIN DIALING

You may manually dial additional digits following a speed dial number or chain as many speed dial numbers together as required:

• After the first speed number is dialed, press MEMORY again and dial another speed number OR manually dial additional digits following a speed dial number.

AUTOMATIC REDIAL/RETRY

When you are making an outside call and you receive a busy signal, the system can automatically redial the number for you. It will automatically redial at a pre-programmed interval for up to 15 attempts.

• When you hear a busy signal, press the RETRY button.

• The system will reserve the line and automatically redial the same number for you. You will hear the call being made through the keyset speaker. The microphone is muted.

• When the called party answers, lift the handset or press the flashing

SPEAKER to begin speaking.

30

NOTES:

1.

If you make another call, auto-redial is canceled.

2.

To cancel a retry, lift and replace the handset.

PULSE TO TONE CHANGEOVER

When making an outside call on a dial pulse line, press #. All digits dialed after the # with be sent as tones.

MEMO REDIALING


When you are calling directory information, you can store the number you are given using the SAVE feature. There is no need for pencil and paper.

• While you are talking on an outside call, press SAVE.

• Dial the telephone number as it is dictated to you on the key pad.

• Press SAVE to store the number.

To dial the number, press the SNR button. It will select the same line and dial the stored number. If necessary, you can select a different line and then press the SNR button.

31

PAGING AND MESSAGING

MAKING AN INTERNAL PAGE

To make an announcement through the keyset speakers:

• Lift the handset.

• Press the PAGE key or dial 55.

• Dial the desired zone number 1, 2, 3 or 4.

OR

Dial 0 to page all internal zones.

• After the attention tone, make your announcement.

NOTE: If you have a dedicated page zone key, it is not necessary to press

PAGE and dial a zone number.

MAKING AN EXTERNAL PAGE

To make an announcement through the external paging speakers:



• Dial the desired zone number 5, 6, 7 or 8.

OR

Dial 9 to page all external zones.


NOTE: If you have a dedicated page zone key, it is not necessary to press

PAGE and dial a zone number.

ALL PAGE

To page all designated keysets and external speakers at the same time:



• Dial ✱ or press the ALL PAGE key.


NOTE: The LED on the PAGE key will only light when an All Page is in progress.

32

MEET ME PAGE


• Press the Meet Me Page (MMPG) key or dial 54.

• Dial the desired zone number.

• After the attention tone, instruct the paged person to dial 56.

• Press WAIT or TRANSFER.

• Remain off-hook until the person dials 56 from any phone.

• The paged person will be automatically connected with you.

CALL PARK AND PAGE

When you have an outside call for someone who is not at his/her desk, you can park the call prior to paging. The iDCS 500 offers two different methods:

MANUAL PARK ORBITS

• While in conversation, press the PARK button.

• Entered a desired orbit number (0-9), if the orbit number is busy dial another orbit number. Display users can press ✱ to automatically place the call in any available orbit number and see the number in the display.

• Remember the selected orbit number.

• Replace the handset when finished.

• Lift the handset and make a page announcement as previously described (example: “John Smith park two”).

To retrieve a parked call from orbit:

• Press the PARK button and dial the announced orbit number (0-9).

• You will be connected to the parked call.

NOTES:

1.

You must have a PARK button or park access code to retrieve and place calls in park orbits.

2.

If the parked call is not retrieved within a pre-programmed period of time, it will recall your keyset and have a slow flashing amber light. You cannot park and page intercom calls.

3.


AUTOMATIC PARK WITH PAGE KEY

• While in conversation, press the PAGE button. The call is automatically parked at your station.

• Receive page tone and dial a desired page zone number.

• Make announcement indicating your extension number or the line number. Hang up.

33

To retrieve an automatically parked call:

• Dial 10 plus the number that was announced. If you have a PAGPK key, press it and dial the number that was announced. If you have a PARK key, press it and dial the announced orbit number.

• You will be connected to the parked call.

NOTES:

1.

If the call is not retrieved within a pre-programmed period of time, it will recall your keyset and have a slow flashing amber light. You cannot park and page intercom calls.

3.


SETTING A MESSAGE INDICATION

When you are calling another station and no one answers or you receive a busy signal, you can leave a message indication:

• Press the MESSAGE key or dial 43 and receive confirmation tone.

• Hang up. The MESSAGE key on the called station will light. Standard telephones receive special dial tone as a message indication or a lit message lamp, if the phone is equipped with one and they are connected to an 8MWSLI card or a 16MWSLI card on the system.

NOTES:

1.

A station can have up to five message indications.

2.


CANCELING MESSAGES

To cancel a message indication that you left at another station, dial 42 plus the extension number of the station at which you left a message.

To cancel all message indications left at your keyset, dial 42 plus your extension. Your MESSAGE light will go out.


RETURNING MESSAGES

• Press the MESSAGE key or dial 43. The first station that left a message will be called automatically. If that station does not answer, your MES-

SAGE light will stay on.

• Repeat until all messages have been returned in the order received.

34

• Your MESSAGE light will turn off when all messages have been returned.

NOTES:

1.

Display keyset users can view message indications and return them in any order. See Viewing Message Indications under Display Features.

2.


3.

If a message has been left at your keyset by a keyset in Auto Answer, you must manually cancel the message after it has been returned.

PROGRAMMED MESSAGES

When you will be away from your phone for any length of time, you can leave a programmed station message. Display stations calling you will see this message and be informed of your status or follow your instructions.

• Dial 48 plus any of the message codes (01–30) listed on the back of this user guide.

• To cancel any of these messages you might have selected, dial 48 plus

00.

• Press TRANSFER to exit and store your selection.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key.

You can have multiple programmed message keys (PMSG) and each one can have a different message code:

• Press any programmed message (PMSG) button. The message is set and the button will light red. Press the button again to turn off.

• Pressing another programmed message (PMSG) button will turn the previous one off and set a different programmed message.

35

CONVENIENCE FEATURES

DO NOT DISTURB

Use this feature when you want to block calls to your keyset.

• While on-hook, press the DND key or dial 401. The DND key lights steady red to remind you of this mode.

• To cancel DND, press the DND key again or dial 400. The DND light turns off. You can make calls while in the DND mode.

NOTES:

1.

If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key.

2.

If you place your keyset in DND mode and you do not have a DND key, your TSI key will flash to indicate DND status.

ONE TIME DND

If you are on a call and you do not wish to be interrupted while on that call, you can press the DND key and place your station in Do Not Disturb. When you hang up at the end of the call, DND will be automatically canceled and your keyset will be able to receive new calls. This feature requires a DND key.

MUTE

You can mute the handset transmitter or the microphone during any conversation:

• Press the MUTE key. It will light red.

• To resume speaking, press the MUTE button again. The light turns off.

BACKGROUND MUSIC

When a music source is supplied, you may listen to music through the speaker in your keyset:

• While on-hook, press the HOLD button to hear music.

• Press the HOLD button again to turn music off.

You can set the level of background music by using the VOLUME keys while listening to the music. This does not affect the speakerphone level.

36

ESTABLISHED CALL PICKUP

[L VERSION]

To pick up an established call in progress at a single line extension connected to a computer modem on your PC.

• Press the EP key for that station on your keyset and the call is automatically moved to your keyset.

• The single line extension on your modem will be disconnected.

NOTE: You must have an assigned (EP key) button on your regular keyset, for the single line station.

APPOINTMENT REMINDER/ALARM

CLOCK

This feature works like an alarm clock. Use it to remind yourself of an appointment later in the day (TODAY ONLY) or as a daily reminder every day

(DAILY). You can set up to three alarms. Each one can be either a TODAY

ONLY or a DAILY alarm.

When the alarm rings, you will hear three short rings repeated three times.

Lift the handset to answer the alarm. If you do not, the alarm will alert you two more times at five minute intervals.

To set alarms:

• Press TRANSFER and then dial 112.

• Dial the alarm number 1, 2 or 3.

• Dial the time at which you want the alarm to sound. Enter the time as

HHMM (hours and minutes) using the 24 hour clock.

• Dial 0 (NOT SET), 1 (TODAY ONLY) or 2 (DAILY) to select the alarm type.

• Press TRANSFER to save.

• Repeat for each alarm if needed.

To cancel individual alarms:


• Dial alarm number 1, 2 or 3.

• Press the HOLD key.

NOTE: Display keysets can show a reminder message. See Alarm Remind-

er Messages under Display Features.

37

ANSWERING THE DOOR PHONE

When you are programmed to receive calls from a door phone:

• You will receive three short rings repeated.

• Lift the handset or press ANS/RLS key. You are connected to the door phone.

• If an electric door lock release is installed, dial 13 to unlock the door.

CALLING THE DOOR PHONE/ROOM

MONITOR

You may call the door phone and listen to what may be happening outside or in another room.

• Dial the extension number of the door phone.

• You will be connected to the door phone and you can listen or have a conversation.

• If an electric door lock release is installed, dial 13 to unlock the door.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press the SPEAKER key.

EXECUTIVE/SECRETARY HOT LINE

If programmed, an executive and a secretary can have a hot line between them. When the executive station is in the DND mode, all of its calls will ring the secretary station.

• Either person can press the BOSS key to make a voice call to the other station.

• Using the hot line will override DND at the other station. This key will light red when the other station is in use.

To transfer a call to a Boss in DND:

• Press the TRANSFER key followed by the BOSS key.

• Wait for the BOSS to answer to announce the call and hang up to complete the transfer OR

• Hang up to complete a blind transfer after pressing the BOSS key.

GROUP LISTENING

When you are engaged on a call and you are using the handset, you may want other people to hear the distant party’s voice over the speaker:

• Press the LISTEN key to turn on the speaker. The microphone is not in use, so the distant party does not hear other parties present in your office.

• Press LISTEN again to turn the speaker off and resume private conversation.

• Repeat if necessary.

NOTE: Depending on speaker volume and the acoustics of your office, it may be advisable to turn the group listening feature off before hanging up.

This will eliminate a momentary squeal.

ACCOUNT CODES

[M VERSION]

When equipped with optional equipment, your system will allow calls to be charged to a specific account:

• During any outside C.O. call, press the account (ACCT) key.

• Enter the account code (maximum 12 characters including ✱ and #).

Press the ACCT key again. Your conversation will not be interrupted.

NOTE: If you make an error before you complete the account code, press the ACCT key twice and redial the correct code. Only the last account code dialed will be printed.

ACCOUNT CODES

[L VERSION]

When equipped with optional equipment, your system will allow calls to be charged to a specific account.

• During any outside C.O. call, press the account (ACC) key.

• Enter the 3 digit account code bin number when prompted, OR

If your key has an extender of 000 enter the account code (maximum 12 characters including ✱ and #) and press ACC000 again, OR

If your key has an extender other than 000 (001~999) account code contained in that bin will automatically be entered for your.

38 39

LOCKING YOUR KEYSET

You can lock your keyset to control misuse of your phone while you are away. You can unlock it when you return. Your default station passcode is

1234.

M a k e o u t s i d e c a ll s

R e c e i v e o u t s i d e c a ll s

U N L O

0

C K E D

Y E S

Y E S

O

L

U

O

T

C

1

K

G O

E D

I N G

A C C E S

N

S

O

D E N I E D

Y E S

A

L

L

O C

L

2

K

C A

E D

L L S

N O

N O

M a k e i n t e r c o m c a ll s

R e c e i v e c a i n t e ll s r c o m

Y E S

Y E S

Y E S

Y E S

N O

N O


• Dial your four digit station passcode.

• Dial 1 to locking outgoing, 2 for locked all calls, or 0 to unlock.


MANUAL SIGNALLING


Use this feature when you want to send a brief 500ms ring burst to another station, regardless of the status of your phone (on-hook, off-hook, handsfree, DND, or ringing).

To send a signal to another station:

• Press the Manual Signalling (MS) key.

• You may press the MS key repeatedly to send multiple signals to the designated station.

NOTE: Your phone must have a Manual Signalling (MS) key with a station number extender assigned to it.

OFF-HOOK VOICE ANNOUNCE

Keysets may receive a voice announcement while on another call. The calling station must have an OHVA key. When you are in DND, you cannot receive OHVA calls. The OHVA feature will work with intercom and transferred calls.

When you receive an OHVA and secure OHVA is ON, you will hear the announcement in the handset receiver, if you are using the handset. If secure

40

OHVA is OFF then you will hear the announcement on the speaker, if you are talking on the handset. If you are using the speakerphone the announcement will always be heard through the speaker.

To make an off-hook voice announcement:

• Dial the extension number or press the DSS key.

• When you receive a busy signal, press the OHVA key.

• After the attention tone, begin speaking.


• Press the flashing CALL button on your keyset. This will place the original party on hold and allow you to talk to the announcing party.

• To return to your first party, press the key corresponding to your original call. This will disconnect the OHVA call.

NOTES:

1.

When you are voice announcing to a station close to you, use the handset to avoid an echo effect.

2.

You cannot off-hook voice announce to single line telephones.

If your keyset is associated with a DCS 32 Button Add-On Module, you can receive Executive OHVA calls. Executive Off-Hook Voice Announce allows you to engage in conversation on your keyset and simultaneously receive and reply handsfree to an OHVA through your DCS 32 Button Add-On Module (AOM). Use caution because the conversation through the AOM may possibly be heard by the caller on the keyset. When you receive an executive OHVA through your AOM:

• Reply by speaking in the direction of the microphone in the AOM unit.

• Adjust the volume with the VOLUME keys on the AOM unit.

• Press the SPK key on the AOM to disconnect the announcing party.

NOTES:

1.

Executive off-hook voice announce can only be accomplished when an

AOM is attached to your phone.

2.

If the MUTE key on the AOM is lit, you must press the AOM’s SPK key to answer the OHVA call.

OHVA BLOCK

Your keyset can be programmed with an OHVA Block (BLOCK) key. Pressing this key will prevent anyone from making an OHVA to you until you press the button again and cancel the blocking.

41

OHVA REJECT

Your keyset can be programmed with an OHVA Reject (REJECT) key.

Pressing this key while receiving an OHVA call will disconnect the voice announcing party and return you to your original call.

IN GROUP/OUT OF GROUP

If your keyset is assigned to a station ring group, you can remove your keyset from the group and then put it back in. While you are out of the group, you can receive calls to your extension number but not calls to the group number. If you have an IN/OUT key:

• Press the IN/OUT key. It will light red when your keyset is in the group.

• Press the IN/OUT key again to exit the group and turn the light off. Repeat as necessary.

If you do not have an IN/OUT key:

• Dial the IN/OUT access code number ________________ plus 0 to exit the group or 1 to enter the group.

NOTE: If the Hot Keypad feature has been turned off, you must first lift the handset or press SPEAKER key.

The IN/OUT key can include an extender to indicate the specific group that this key will affect. This means that if you are in multiple groups, you can decide for which groups you will receive calls.

42

CUSTOMIZING YOUR KEYSET

AME BGM

This feature selects whether a station using Answer Machine Emulation will hear their personal greeting or BGM while callers are listening to the personal greeting. A BGM source must be selected for this to work. This feature only applies if there is a CADENCE card installed in the system and your keyset has a programmed AME key.

• While the handset is on-hook, press TRANSFER and then dial 110.

• Press 091 to turn on AME BGM or 090 to turn it off.


AME PASSWORD

This feature allows people using the AME feature to enable password protection. This will prevent unauthorized people from listening to your messages being left. The passcode is the same as your station passcode. This feature only applies if there is a CADENCE card installed in the system and your keyset has a programmed AME key.


• Dial 101 to turn on AME PASSCODE or 100 to turn it off.


AUTO CAMP-ON


This option allows intercom calls to be automatically camped on, if possible, when a busy station is called.


• Press 081 to turn CAMP-ON on or 080 to turn it off.


SELECT RING TONE

Each keyset user can select any one of eight ring frequencies:


• Dial 1–8 or press the UP and DOWN keys to hear each tone.

• When you hear the tone that you prefer, press TRANSFER to save it.

NOTE: Specific lines or stations may be programmed to ring with a different tone than what you have selected for your keyset.

43

CHANGE YOUR PASSCODE

From the factory, your station passcode is 1234. You can change your station passcode whenever you desire.


• Dial your old passcode.

• Dial a new passcode (must be four characters). You can use 0–9.

• Redial the new passcode to verify. If successful, you will hear two beeps.

Four beeps indicate an incorrect code. Reenter the code again.

• Press TRANSFER to store the new passcode.

SET ANSWER MODE

You can receive internal calls in one of three modes (see Answering Intercom

Calls under Intercom Calls for descriptions):


• Dial 0 for Ringing, 1 for Auto Answer or 2 for Voice Announce.


NOTE: When your keyset is programmed for Auto Answer and you have Forward No Answer (FNA) turned on, you must answer screened transfers by pressing the ANS/RLS key before your FNA timer expires or the call will forward.

AUTOMATIC HOLD

While on an outside call, pressing a line key, route key or a flashing CALL button will automatically put your call on hold and connect you to the next call. This feature can be turned on or off at your keyset.


• Dial 001 to turn Automatic Hold on or 000 to turn it off.


NOTE: Intercom calls can be automatically put on hold by pressing TRANS-

FER.

HEADSET OPERATION

Keyset users can switch between headset mode and handset mode. When using headset mode, press the ANS/RLS key to answer and release calls.


• Dial 021 to use the headset or 020 to use the handset.


44

Your keyset may be equipped with a Headset mode key. If it is so equipped pressing this key while the light is out will cause the keyset to enter headset mode and the light will illuminate to indicate this. Pressing the key while the light is lit will cause the keyset to return to handset mode and the light will go out.

HOT KEYPAD

On your phone system your keyset’s keypad can be made “live” or “hot” so that it is not necessary to lift the handset or press the SPEAKER key before you begin dialing. Calls can be made and features activated by simply dialing the C.O. line number, trunk group access code, intercom number or feature access code. To activate this feature:


• Dial 031 to turn the Hot Keypad on or 030 to turn it off.


KEY CONFIRMATION TONE

You can hear a short beep (confirmation tone) each time you press a button on the dial pad. This tone can be turned on or off.


• Dial 040 to turn tones off or 041 to turn tones on.


REJOINING A PAGE

This feature allows you to hear the remaining portion of an ongoing internal page after you return your keyset to idle. To enable this feature:


• Dial 051 to turn this feature on or 050 to turn it off.


RING PREFERENCE

This feature automatically answers ringing calls when you lift the handset or press the ANS/RLS key. This method will always answer calls in the order they arrived at your keyset. When you turn ring preference off, you must press the flashing button to answer a call, allowing you to answer calls in the order you choose.


• Dial 061 to turn ring preference on or 060 to turn it off.


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DISPLAY SPEED DIAL NAME

[L VERSION]

This option allows you to view the name associated with a speed dial number as it is dialed.

• With you handset on-hook, press TRANSFER and then dial 110.

• Press 111 to turn DISP SPDNAME on or 110 to turn it off.


CALLER ID REVIEW ALL


This feature allows display keyset users to review Caller ID information for calls sent to their stations. This list can be from ten to fifty calls in a first in, first out basis. The list includes calls that you answered and calls that rang your station but that you did not answer. When reviewing this list, you can press one button to dial the person back. The system must be using LCR to dial the stored number.


• Press 121 to turn CID REVIEW ALL on or 120 to turn it off.


SECURE OHVA


This option allows you to receive OHVA calls via the speaker while you are on the handset.


• Press 131 to turn AUTO CAMP-ON on or 130 to turn it off.


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DISPLAY FEATURES

INTERACTIVE DISPLAY KEYS

The three keys below the display are substitutes for dedicated feature keys and access codes. Pressing one of these keys has the same effect as pressing a programmable key. These keys are called soft keys as their functions are not fixed. They change to present you with the best options for that call condition. The use of soft keys allows the programmable keys to be used for more DSS and speed dial keys.

The SCROLL key is used to display options available to the user at a particular time or during a specific procedure. Press this key once while in the idle state to view the three main categories available.

201: STN NAME

CALL OTHER ANS

ANSWER: Guides you through the options to answer calls.

OTHER: Guides you through features other than making or answering calls.

CALL: Guides you through the options to make a call.

Select one of the main categories: CALL, OTHER or ANS (ANSWER). Press the SCROLL key to display additional options available under each of the three main categories. The symbol ➡ displayed as the last character on the lower line of the display indicates that there are additional options. Press the

SCROLL key to display these additional options.

User instructions will be displayed in lower case letters. Options assigned to soft keys will be in upper case letters.

DIRECTORY INFORMATION

An 11 character directory name can be assigned to each extension number.

Display keyset users can view the name of the called or calling station before answering.

Each outside line can have an 11 character directory name. Incoming calls can be easily identified and answered with different greetings.

Outside and internal calls ringing to a station group will display [CALL FOR xxx] where xxx is the station group number. This allows you to answer calls directed to you differently than calls directed to your group.

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CALL LOG

To view the last five outside numbers that you dialed, press the LOG key.

This will display the last number that was dialed. Pressing the NEXT key will scroll through all five numbers. Pressing the DIAL key will dial the number currently displayed. Pressing the EXIT key will return the keyset to idle.

• Press the NEXT key repeatedly to scroll through all five numbers.

• Press the DIAL key to dial the number currently displayed.

• Press the EXIT key to return the keyset to idle condition.

DIAL BY NAME

Each station or speed dial number can have an associated directory name.

A station or speed dial number can be selected by scrolling alphabetically through a directory name list. This on-line “phone book” allows the user to look up and dial any station or speed dial number in seconds.

• Press the DIR key (DIRECTORY).

• Select the directory you wish to use: PERS (personal speed dial numbers), SYS (system speed dial numbers) or STN (station names).

• Dial the key on the keypad that corresponds to the first letter of the name you wish to search for.

• Use the UP and DOWN arrows to scroll through the names.

• Press the DIAL soft key to dial the number.

NOTE: A DIR key can have an extender to take you directly to one of the above lists (PERS, SYS, or STN).

CALL PROGRESS DISPLAYS

During everyday call handling, your keyset display will provide information that is helpful and in some cases invaluable. Displays like [CALL FROM 203],

[TRANSFER TO 202], [701: RINGING], [TRANSFER FM 203], [708 busy],

[Camp on to 204], [Recall from 204], [Call for 501], [message frm 204] and

[FWD ALL to 204] keep you informed of what is happening and where you are. In some conditions you are prompted to take an action and in other cases you receive directory information.

DISPLAY NUMBER DIALED

Display keysets begin showing digits as they are dialed. They will stay in the display until the call duration timer comes on automatically or the TIMER button is pressed. If the call duration timer is not used, the number dialed will be displayed until the call is released, transferred or put on hold.

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CALL DURATION TIMER

The system can be set to automatically time outside calls. A few seconds after you dial a telephone number, the timer appears in the display. It appears immediately for incoming calls. The call timer continues for the duration of the call. Call duration times are displayed in minutes and seconds.

If a call lasts longer than 60 minutes, the timer restarts.

You can press the TIMER key to manually begin timing a call. Press it again to stop timing. If you press it while the automatic timer is on, the call duration time is restarted.

AUTO TIMER

Display keyset users may have the timer automatically start when they answer incoming calls or after a short delay on an outgoing call.


• Dial 011 to turn the auto timer on or 010 to turn it off.


TIMER FUNCTION

Display keyset users may use this feature as a simple stopwatch.

• When the keyset is idle, press the TIMER button to start timing.

• Press the TIMER button again to stop timing.

• Read the elapsed time in the display.

• Lift the handset and replace it. The display will return to date and time.

VIEWING MESSAGE INDICATIONS

You can view all of your message indications before you return them:

• With the handset on-hook, press the MESSAGE key with the red flashing light.

• The first station that left a message indication will be displayed.

• Press the UP and DOWN arrows to scroll through the stations that left message indications. Use the soft keys to reply, clear or advance to the next message.

• Press the ANS/RLS key to return your keyset to the idle condition.

ALARM REMINDER MESSAGES

When you use the alarm/appointment reminder feature, you create a 16 character reminder message. When the alarm rings, your message will appear instead of [ALARM REMINDER]. To program reminder messages:


49

• Dial the alarm number 1, 2 or 3.

• Dial the time you want the alarm to go off. Enter the time as HHMM

(hours and minutes) using the 24 hour clock.

• Dial 0 (NOT SET), 1 (TODAY) or 2 (DAILY) to select the alarm type.

• Write your message using the dial pad keys. Each press of a key selects a character. Pressing the next key moves the cursor to the next position.

For example, if your message is “TAKE MEDICATION,” press 8 once to get the letter “T.” Press 2 once to get “A.” Press 5 twice to get “K.” Continue selecting characters from the following table to complete your message.

• Press the TRANSFER key to store the alarm and reminder message.

• Repeat for each alarm if needed.

COUNT 1 2 3 4

DIAL 0

DIAL 1

< space

>

?

.

, !

)

DIAL 2

DIAL 3

DIAL 4

DIAL 5

A

D

G

J

B

E

H

K

C

F

I

L

@

#

$

%

5

0

1

2

3

4

5

DIAL 6

DIAL 7

DIAL 8

DIAL 9

M

P

T

W

N

Q

U

X

O

R

V

Y

^

S

✱

Z

6

7

8

9

DIAL ✱ : = [ ] ✱

NOTES:

1.

When the character you want appears on the same dial pad key as the previous character, press UP to move the cursor one space to the right.

2.

Other symbols are available for DIAL #.

To cancel an individual alarm and reminder message:


• Dial alarm number 1, 2 or 3.

• Press the HOLD key.

• Press the TRANSFER key.

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PERSONAL SPEED DIAL NAMES

Each personal speed dial number can have an 11 character name assigned to it. This name is used to select the speed dial bin when you are dialing by directory.


• Dial the speed dial bin number 00–49.

• Write your message using the procedure described in Alarm Reminder

Messages.

• Press the TRANSFER key to store the speed dial name.

• Repeat for each speed dial bin if necessary.

STATION NAMES

You can assign an 11 character name to your keyset. This allows other display keyset users to call you using the directory dial feature.

To program a station name:


• Enter the 11 character name using the procedure described in Alarm Re-

minder Messages.

• Press TRANSFER to store the name.

MANAGING KEY ASSIGNMENTS

You can view your key assignments and add extenders to some of your programmable keys for easy one touch operation of frequently used features.


• Use the VOLUME keys to scroll through all of your programmable keys

OR

Press the programmable key to which you want to add the extender.

• When you reach a key listed below, dial the corresponding extender.

• Press TRANSFER to store and exit programming.

KEY DESCRIPTION EXTENDER

BOSS . . . . . . .Boss/Secretary . . . . . .1–4

DP . . . . . . . . . .Direct Pickup . . . . . . .Extension or station group number

DS . . . . . . . . . .Direct Station . . . . . . . .Any extension number

FWRD . . . . . . .Call Forwarding . . . . .0–7

GPIK . . . . . . . .Group Pick-Up . . . . . .01–20

IG . . . . . . . . . .In/Out of Group . . . . . .Any group you are part of

MMPG . . . . . .Meet Me Page . . . . . . .0–9, ✱

PAGE . . . . . . .Page . . . . . . . . . . . . . .0–9, ✱

PARK . . . . . . .Park (orbits) . . . . . . . . .0–9

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PSMG . . . . . . .Programmed Message 01–30

RP . . . . . . . . . .Ring Plan . . . . . . . . . . .(1–6), HOLD for none

SG . . . . . . . . . .Station Group . . . . . . .500 or 5000 through 549 or 5049

SPD . . . . . . . .Speed Dialing . . . . . . .00–49, 500–999

DIR . . . . . . . . .Directory . . . . . . . . . . .PERS (1), SYS (2) or STN (3)

VT . . . . . . . . . .Voice Mail Transfer . . .Voice Mail Group (501–549)

NOTE: Confirm that the cursor is placed correctly before you enter the extender.

LCR WITH CLEAR

When you are making an outside call using LCR and dial an incorrect digit, you can press the CLEAR soft key to reenter the telephone number. You do not need to redial 9 to reaccess LCR.

BACKSPACE WITH LCR

If you misdial while using LCR, you can delete digits shown in the display by pressing the BSPC soft key as many times as necessary.

ADVANCED PROGRAMMED

MESSAGES

This is an advanced form of the PROGRAMMED MESSAGE feature with the ability to add an extender such as date or time. Example [RETURN

ON:Dec/24] or [RETURN AT:03:30p]. These are messages 26-30 and can be used in addition to 01-25 described in PAGING AND MESSAGING section in this guide.


• Dial any message code (01-30) listed on the back of this user guide or press UP or DOWN to select any message you desire. Messages 26-30 are used for inserting a date or time. If you select one of these messages (26-30), your phone will wait for five more digits to be entered. At this point you will enter two digits for hour or month (01-23) and two digits for day or minutes (00-59). The fifth and final digit to be entered is a

✱ located on your dial pad to select “a” for A.M., “p” for P.M. or “/” for date. Depressing the ✱ button on your dial pad will scroll through these three options (“a”, “p”, and “/”).


To cancel any of these messages:

• With the handset on-hook, dial 48 plus 00, OR

• With the handset on-hook press TRANSFER and then dial 115 plus 00 and TRANSFER again to exit.

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TEXT MESSAGING


This feature allows two digital keyset users to respond to each other with preprogrammed messages. After receiving an Off Hook Voice

Announcement or Station Camp-On, you may respond with a text message while continuing to talk and listen to your outside party. The other station can view this message and take the appropriate action or respond back with another text message.

There are 25 messages (01-25) stored in system memory that can be sent to another display keyset. Only the display keysets that are allowed in system programming (MMC 318) will receive the TMSG softkey in the display and use this feature.

Familiarization with the two digit message numbers you will use the most will make this procedure quick and easy. However if you do not know them, use the UP/DOWN key to scroll to the desired message, then press SEND.

The basics steps in text messaging are:

1.

Press TMSG soft key to begin text messaging.

2.

Dial the 2 digit number for the desired message.

3.

Confirm this is the intended message then press SEND.

4.

Wait for a reply from the other station (steps 1, 2 & 3)

5.

When any station presses EXIT the displays at both stations return to their previous call progress condition.

At all times after step 1 you can talk and listen to your caller while repeating steps 2.

The example on the following page will better demonstrate how to use Text

Messaging. In this example station 205 is making an off hook voice announcement to station 205 who after hearing the announcement will respond with a text message.

STATION 205: JOHN is talking on line 701

STATION 201: LINDA received a call on line 702

Talking on line 702

702: 01:15

CONF PAGE MUTE

701: 05:25

Press TRANSFER

Transfer:

RETURN

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Dial 205

205:busy

OHVA CAMP ON

!

OHVA to 205

Wait for reply

OHVA from 201

TMSG REJECT

GIVE THE CALL

TMSG:01 SEND

ASK THEM TO HOLD

TMSG EXIT

!

702: 01:45

CONF PAGE MUTE

Dial 03 or press " twice

ASK THEM TO HOLD

TMSG:03 SEND

!

Wait for reply

701: 05:55

CONF PAGE MUTE

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CALLER ID

WHAT IS CALLER ID?

Caller ID is the name given to the telephone company-provided feature that delivers the telephone number and sometimes the name of the person calling your phone. There are two types of Caller ID; the first delivers the calling party’s telephone number only and the second (sometimes referred to as

“Deluxe” Caller ID) delivers both the calling party’s telephone number and name as listed in the telephone directory.

The phone system can handle both types of Caller ID; in fact, in the case of number only delivery, the system can be programmed to insert a name for a specific telephone number. However, even though you are paying to receive Caller ID information, there are some circumstances that mean you will not receive this information. The six most common reasons are listed below along with the display information that the system will provide.

PRIVATE The caller does not wish his/her name or number to be revealed to you. This type of call can be stopped at the telephone company by dialing an access code on your outside lines. This will redirect these PRIVATE calls to an announcement that states that you do not wish to receive calls that have had Caller ID blocked. The code to block these calls can usually be found in the front section of the telephone directory.

OUT OF AREA

PAYPHONE

The caller is calling from an area that cannot provide

Caller ID information (for example, international calls) or he/she is calling from a type of circuit that cannot provide Caller ID information, for example, some outbound

WATS lines.

The caller is calling from a coin-operated telephone.

The telephone company will send this information as there are no directory listings for pay phones. The number will be delivered as usual.

INVALID CID INFO This is a message that will be displayed when CID information is sent on the line but was somehow corrupted.

NO CID RECEIVED This is a message that will be displayed when there was no CID information sent on the line.

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NO CID DSP Caller ID Digital Signal Processors (CIDDSP’s) are resources in the iDCS 500 required for receiving CID data. If there are no CIDDSP’s available at the time a call comes in, this is the message you will see on your display.

NOTE: The Caller ID features require optional software and/or hardware.

Please see your service and installation company for details.

WHAT IS ANI?

ANI (Automatic Number Identification) is a feature offered by some telephone service providers that provides the calling party’s telephone number.

This service is only available on E&M Tie Lines on a T1, digital trunk. ANI is similar to Caller Identification (CID) but the format and information of the calling person is different. CID uses FSK signalling and ANI uses DTMF signalling. Usually, with ANI, a calling party’s identity is the Listed Directory

Number (LDN) unless a separate bill-to-number has been specified, (in which case the bill-to-number will be sent). Note that ANI does not provide calling party NAME, only the number. The phone system can provide calling number to name translation table.

WHAT IS CLI?

On ISDN circuits, calling party information is called CLI and is supported on both BRI and PRI type circuits on the iDCS 500. On BRI circuits the iDCS

500 only supports number delivery and, like ANI, a name can be attached to the telephone number of frequent callers via the Caller ID translation table. On 5ESS and NI2 PRI circuits both name and number support is provided on the iDCS 500 system. On a DMS100 circuit only number service is provided.

SELECTING YOUR CALLER ID

DISPLAY

You can decide if you want to see the Caller ID name or Caller ID number in the display. Regardless of which one is selected, you can press the NND key to view the other pieces of Caller ID information. To select the type of

Caller ID information you wish to view first:


• Dial 0 for CID options, 1 for ANI options, or 2 for CLI options.

• Dial 0 if you do not wish to view CID information, 1 to view the NUMBER first or 2 to view the NAME first.


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VIEWING THE NEXT CALLER ID CALL

In the event that you have a call waiting or a camped-on call at your keyset, you can press the NEXT key to display the Caller ID information associated with the call in queue at your keyset. Either the CID name or CID number will show in the display depending on your Name/Number selection.

To view Caller ID information for calls that have been camped-on to your keyset, press the NEXT key. If your keyset does not have a NEXT key, press the CID key and then the NEXT soft key.

SAVING THE CALLER ID NUMBER

At any time during an incoming call that provides CID information, you may press the SAVE key to save the CID number. If your keyset does not have a

SAVE key, press the CID key, the SCROLL key and then the SAVE soft key.

The system must be using LCR to dial the saved number.

REDIALING A SAVED CALLER ID

NUMBER

To redial a number that has been saved, press the SNR key or dial 17.

NOTES:

1.

Your telephone system must have LCR correctly programmed to redial the saved number.

2.


STORING A CALLER ID NUMBER

At any time during an incoming call that provides CID information, you may save the CID number as a speed dial number in your personal speed dial list. To store a Caller ID number in a personal speed dial bin:

• Press the STORE key. The system displays the speed dial bin in which the number was stored, OR

• Press the CID key and then press the SCROLL key.

• Press the STORE soft key.

• The system displays the speed dial bin in which the number was stored.

NOTE: Your telephone system must have LCR correctly programmed to redial the saved number. If LCR is not being used on your system, you will not be allowed to STORE CID numbers.

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INQUIRE CALLER ID PARK/HOLD INFO

If you are informed that an incoming call is on hold or has been parked for you, you may view the Caller ID information before you retrieve the call. This may influence how you choose to handle the call.

From an idle keyset:

• Press the INQUIRE key, OR

Press the CID key and then the INQUIRE soft key.

• Dial the trunk number.

• You may now answer the call by pressing the ANS key, OR

You may use NND to view more information about this call, OR

You can return to the idle condition by pressing IGNORE.

If you are on a call:

• Press the INQUIRE key. Your existing call will go on hold, OR

Press the CID key and then the INQUIRE soft key to place the first call on hold.

• Dial the trunk number.

• You may now answer the call by pressing the ANS key, OR

You may use NND to view more information about this call, OR

You can return to the idle condition by pressing IGNORE.

NOTES:

1.

If you are on an intercom call or you have Automatic Hold turned off, you must finish the existing call or place it on hold before inquiring.

2.

If you inquire about an outgoing call, you will receive a [call no longer available] display.

REVIEWING PAST CALLER ID CALLS

This feature allows you to review CID information for calls sent to your keyset. This list can contain 10–50 calls in a last-in, first-out basis. The list includes calls that you answered and calls that rang your keyset but that you did not answer. When reviewing this list, you can press one button to dial the person back. The system must be using LCR to dial the stored number.

To access the CID information stored in your REVIEW list:

• Press the REVIEW key, OR

Press the CID key and then press the REVIEW soft key.

• If you have entries in your review list, the most recent call will be shown first.

• You can now CLEAR this entry, OR

Use NND to view more information about this call, OR

Press DIAL to call this person back, OR

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Press SCROLL and then press STORE to save this number in a personal speed dial bin.

NOTES:

1.

Each keyset defaults with ten review bins. Please see your system administrator to determine the number of bins assigned to your keyset.

2.

Your system must have LCR correctly programmed to allow you to DIAL numbers from the review list or to STORE entries from the review list.

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iDCS 64 BUTTON MODULE

WITH KEYSET

The 64 button module is used when you need more programmable keys added to your keyset. The 64 red LED’s provide visual indication of calls and features. The extra programmable keys are used exactly like the ones on your keyset. Make them DSS/BLF keys or feature keys. As a DSS/BLF the size of the 64 button module allows for greater call status and faster call processing. The 64 button module does not support executive off-hook voice announce (OHVA) and does not have a microphone. A maximum of two 64 button modules can be assigned to any keyset.

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CODE

11

12

13

14

07

08

09

10

03

04

05

06

00

01

02

19

20

21

22

15

16

17

18

23

24

NAME TELEPHONE NUMBER

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

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_________________________ _________________________

_________________________ _________________________

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_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

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CODE

36

37

38

39

32

33

34

35

28

29

30

31

25

26

27

44

45

46

47

40

41

42

43

48

49

NAME TELEPHONE NUMBER

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

_________________________ _________________________

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_________________________ _________________________

_________________________ _________________________

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