Small Projects Submission Process 1. Request a Consult to Determine Scope: First: Request a consult with ITS and/or Facilities to clarify project scope and cost. All requests for a consult MUST be initiated through the FootPrints work request system. IT and Facilities will respond to your request within five (5) working days. If you do not know how to submit an electronic work order through FootPrints, follow these instructions: 1. Open Internet Explorer 2. Use the following URL to launch Footprints http://num01main Sign in using your CNM User ID and Password 3. Select the CNM Projects Work Space 4. Select “New Request” from the black menu bar 5. Populate this form to request a “Small Project” consultation with ITS or Facilities or Both 6. Facilities and ITS will receive an email notice of the project request and will contact you within 5 business days. 2. Determine which process to use to submit a request once Scope is clarified: If the consult helped indicate that cost is below $10,000, submit a Work Order request directly through Facilities or ITS. If the consult helped determine that project cost estimate is between $10,000 and $50,000, complete the Small Project Approval form. (Note Facilities personnel are able to use the Small Projects Request Process for work estimated to $100,000, not just $50,000). If the consult helped to determine that the cost is above $50,000, follow the Master Plan template process. If it is determined that your project is a Small Project, complete the Small Project Approval and Master Plan Part 2 Project Proposal forms. 3. Submit forms Submit the Small Project Approval form and Master Plan Part 2 Project Proposal form to ITS, Facilities, and Purchasing for sign-off regarding estimated start date for project and total time estimated for procurement. If the project does not require IT, no need to submit to IT, and likewise, if the project does not include Facilities, no need to submit to Facilities. 4. Request approval Once ITS and/or Facilities, and Purchasing have entered estimated start date for project (Purchasing will indicate the total time estimated for the procurement), the Small Project Approval form must be signed by requestor’s supervisor and divisional Vice President. The Small Project Approval Form is then forwarded to the Budget Office for assignment of a cost account and budget allocation. The Budget Office will retain the original and will forward electronic copies to the following: o ITS and/or Facilities o IT Project Manager to include on Agenda of BiWeekly Projects Update Meeting o Office of Planning and Institutional Effectiveness to post approved Small Project forms on the “cnm.edu/masterplan” Sharepoint site in the “Small Projects” folder. This will enable the college community to view Small Projects in progress. 5. Getting the approved projects prioritized ITS and/or Facilities indicate the projected start date on the Small Project Approval form, and if a procurement is required, the Purchasing Department provides an estimate related to procurement timetables. If start date is altered, ITS or Facilities relays update to requestor. Routine and timely communication between all involved parties is imperative to ensure successful implementation and completion of small projects. 6. Project Phases Small Project Approval Project Implementation Management of Project Communicating Status Project Closeout: The Budget Office will obtain final feedback and acceptance from the Proposer based on the completion of the Small Project.