Sam4s SPS-500 Specifications

Sam4s SPS-500 Specifications
SPS - 500
Programmers Guide
ATTENTION
The product that you have purchased contains a rechargeable Ni-MH battery. This battery is recyclable.
At the end of its useful life, under various state and local laws, it may be illegal to dispose of the battery
into the municipal waste system.
Check with your local solid waste officials for details concerning recycling options or proper disposal.
WARNING
This is a Class A product. In a domestic environment this product may cause radio interference in which
case the user may be required to take adequate measures.
All specifications are subject to change without notice.
Precaution Statements
Follow these safety, servicing and ESD precautions to prevent damage and to protect against potential hazards such as
electrical shock.
1-1
Safety Precautions
1. Be sure that all built-in protective devices are
replaced. Restore any missing protective shields.
2. When reinstalling the chassis and its assemblies,
be sure to restore all protective devices, including
nonmetallic control knobs and compartment
covers.
3. Make sure there are no cabinet openings through
which people - particularly children - might insert
fingers and contact dangerous voltages.
Such openings include excessively wide cabinet
ventilation slots and improperly fitted covers and
drawers.
4. Design Alteration Warning:
Never alter or add to the mechanical or electrical
design of the SECR. Unauthorized alterations
might create a safety hazard. Also, any design
changes or additions will void the manufacturer’s
warranty.
5. Components, parts and wiring that appear to have
overheated or that are otherwise damaged should
be replaced with parts that meet the original
specifications. Always determine the cause of
damage or over- heating, and correct any potential
hazards.
Observe the original lead dress, especially near the
following areas : sharp edges, and especially the
AC and high voltage supplies. Always inspect
for pinched, out-of-place, or frayed wiring. Do not
change the spacing between comp-onents and the
printed circuit board. Check the AC power cord
for damage. Make sure that leads and
components do not touch thermally hot parts.
7. Product Safety Notice:
Some electrical and mechanical parts have special
safety-related characteristics which might not be
obvious from visual inspection. These safety
features and the protection they give might be lost
if the replacement component differs from the
original - even if the replacement is rated for
higher voltage, wattage, etc.
Components that are critical for safety are
indicated in the circuit diagram by shading, ( )
Use replacement components that have
or ( ).
the same ratings, especially for flame resistance
and dielectric strength specifications. A
replacement part that does not have the same
safety characteristics as the original might create
shock, fire or other hazards.
CAUTION
Danger of explosion if battery is incorrectly replaced.
ATTENTION
ll y a danger d’explosion s’il y a remplacement incorrect
de la batterie.
Remplacer uniquement avec une batterie du même type
ou d’un type équivalent recommandé par le constructeur.
Mettre au rebut les batteries usagées conformément aux
instructions du fabricant.
Replace only with the same or equivalent type recommended by the manufacturer.
Dispose used batteries according to the manufacturer’s
instructions.
6.
SAFETY NOTICE : "For pluggable equipment, the socket-outlet shall be installed near
the equipement and shall be easily accessible."
1-2
Servicing Precautions
WARNING: First read the-Safety Precautions-section of this manual. If some unforeseen circumstance creates a
conflict between the servicing and safety precautions, always follow the safety precautions.
WARNING: An electrolytic capacitor installed with the wrong polarity might explode.
1. Servicing precautions are printed on the cabinet.
Follow them.
2. Always unplug the units AC power cord from the
AC power source before attempting to:
(a) Remove or reinstall any component or assembly
(b) Disconnect an electrical plug or connector
(c) Connect a test component in parallel with an
electrolytic capacitor
3. Some components are raised above the printed
circuit board for safety. An insulation tube or
tape is sometimes used. The internal wiring is
sometimes clamped to prevent contact with
thermally hot components. Reinstall all such
elements to their original position.
4. After servicing, always check that the screws,
components and wiring have been correctly
reinstalled. Make sure that the portion around the
serviced part has not been damaged.
1-3
5. Check the insulation between the blades of the AC
plug and accessible conductive parts
(examples : metal panels and input terminals).
6. Insulation Checking Procedure:
Disconnect the power cord from the AC source and
turn the power switch ON. Connect an insulation
resistance meter (500V) to the blades of AC plug.
The insulation resistance between each blade of the
AC plug and accessible conductive parts (see
above) should be greater than 1 megohm.
7. Never defeat any of the B+ voltage interlocks.
Do not apply AC power to the unit (or any of its
assemblies) unless all solid-state heat sinks are
correctly installed.
8. Always connect an instrument’s ground lead to the
instrument chassis ground before connecting the
positive lead ; always remove the instrument’s
ground lead last.
Precautions for Electrostatically Sensitive Devices (ESDs)
1. Some semiconductor (solid state) devices are easily
damaged by static electricity. Such components
are called Electrostatically Sensitive Devices
(ESDs); examples include integrated circuits and
some field-effect transistors. The following
techniques will reduce the occurrence of component
damage caused by static electricity.
2. Immediately before handling any semiconductor
components or assemblies, drain the electrostatic
charge from your body by touching a known earth
ground. Alternatively, wear a discharging wriststrap device. (Be sure to remove it prior to applying
power - this is an electric shock precaution.)
3. After removing an ESD-equipped assembly, place
it on a conductive surface such as aluminum foil to
prevent accumulation of electrostatic charge.
4. Do not use freon-propelled chemicals. These can
generate electrical charges that damage ESDs.
5. Use only a grounded-tip soldering iron when
soldering or unsoldering ESDs.
6. Use only an anti-static solder removal device.
Many solder removal devices are not rated as antistatic; these can accumulate sufficient electrical
charge to damage ESDs.
7. Do not remove a replacement ESD from its
protective package until you are ready to install it.
Most replacement ESDs are packaged with leads
that are electrically shorted together by conductive
foam, aluminum foil or other conductive materials.
8. Immediately before removing the protective
material from the leads of a replacement ESD,
touch the protective material to the chassis or
circuit assembly into which the device will be
installed.
9. Minimize body motions when handling unpackaged
replacement ESDs. Motions such as brushing
clothes together, or lifting a foot from a carpeted
floor can generate enough static electricity to
damage an ESD.
Contents
Register Control............................................................... 7
Register Control ................................................................................................ 8
Machine view .............................................................................................................................. 8
Control Lock.............................................................................................................................. 10
Control Keys ............................................................................................................................. 10
Password .................................................................................................................................. 10
Paper installation - Single Printer Model........................................................................................ 11
Paper installation - Dual Printer Model .......................................................................................... 11
Flat Keyboard Example............................................................................................................... 12
Stroke Keyboard Example........................................................................................................... 12
Default Screen .......................................................................................................................... 13
Custom Screen Layouts .............................................................................................................. 13
Display Message ........................................................................................................................ 14
Reset Procedures........................................................... 21
Memory All Clear............................................................................................. 22
Memory allocation - definitions.......................................................................... 23
S (Service) Mode ........................................................... 25
Self tests - Testing .......................................................................................... 26
Self tests – Application .................................................................................... 27
Version Check ........................................................................................................................... 27
Loading the Application Version ................................................................................................... 27
Sales Memory Clear......................................................................................... 28
Screen / Keyboard Designer ............................................................................. 29
Key Relocation Screen—Design Tab ............................................................................................. 30
Real Keyboard ................................................................................................ 30
Screen Images ............................................................................................... 31
Key Images .............................................................................................................................. 31
Screen Background images ......................................................................................................... 32
Screen Saver Images ................................................................................................................. 32
Function List................................................................................................... 33
S Mode System / Communication Options........................................................... 34
Printer Driver Selection .................................................................................... 35
Serial Port - Device Selections .......................................................................... 36
Service Mode Program Scans ............................................................................ 37
Manager Password .......................................................................................... 38
Load Default Message ...................................................................................... 38
Unlock Procedures........................................................................................... 39
SRAM Backup ................................................................................................. 39
Table Planner ................................................................................................. 40
Table Layout design ................................................................................................................... 40
Customising Table Shapes, Colours and Sizes ............................................................................... 41
Table Screen Backgrounds. ......................................................................................................... 41
Orderman ...................................................................................................... 42
Program Mode ............................................................... 45
PLU Add and Change ....................................................................................... 46
PLU Delete ..................................................................................................... 48
PLU Quick Create ............................................................................................ 49
PLU Status Groups .......................................................................................... 50
PLU Stock ...................................................................................................... 53
PLU Minimum Stock......................................................................................... 53
Non PLU Price Inclusive Codes .......................................................................... 54
PLU Verify ...................................................................................................... 54
Barcode Format .............................................................................................. 55
Group............................................................................................................ 56
Function Key Edit ............................................................................................ 57
Function Key Listing ........................................................................................ 58
- 4 - Sam4s SPS500 Programming Manual
System Flags.................................................................................................. 67
General Function options ............................................................................................................ 67
Tax Options .............................................................................................................................. 70
Cash Drawer Options ................................................................................................................. 70
raining Mode Options ................................................................................................................. 71
Level / Modifier Options.............................................................................................................. 72
Tracking File Options.................................................................................................................. 73
Kitchen Printing / Video Options .................................................................................................. 74
General Printing Options............................................................................................................. 75
System Flags.................................................................................................. 76
General Printing Options............................................................................................................. 76
System Flags.................................................................................................. 77
General Printing Options............................................................................................................. 77
Loading Internal Printer Images Via SD ........................................................................................ 77
Report Printing options ............................................................................................................... 78
Report Options .......................................................................................................................... 79
Time Keeping Options ................................................................................................................ 80
E.J. and Detail Printing Options. .................................................................................................. 80
Tax ............................................................................................................... 81
Messages....................................................................................................... 81
Time Periods .................................................................................................. 83
Employee....................................................................................................... 84
Authority ....................................................................................................... 85
Printer Tables and KV Routing........................................................................... 87
System printer configuration............................................................................. 87
Kitchen Video Routing...................................................................................... 88
Kitchen Printer Routing .................................................................................... 89
Printer Routing ............................................................................................... 90
Detail Printer Routing ...................................................................................... 90
Ingredient Inventory ....................................................................................... 91
Ingredient# .............................................................................................................................. 91
Recipe Table ............................................................................................................................. 91
Time Activated Program ................................................................................... 92
Price Level ................................................................................................................................ 92
Screen Level ............................................................................................................................. 92
Keyboard.................................................................................................................................. 93
Macros ..................................................................................................................................... 93
String Reports ........................................................................................................................... 94
Shifts ....................................................................................................................................... 94
KP Time Period .......................................................................................................................... 95
Product Mix Groups ......................................................................................... 96
Product Mix Groups.................................................................................................................... 96
Product Mix Time Period ............................................................................................................. 96
Promotion Tables ............................................................................................ 97
Custom Report ............................................................................................... 98
Edit Existing Reports ....................................................................................... 98
String Reports ................................................................................................ 99
Copy PLU Program ........................................................................................ 100
Program Terminal to Terminal......................................................................... 101
Program Scans ............................................................................................. 101
Groups by Employee...................................................................................... 102
Reports Menu............................................................... 103
Reports Menu ............................................................................................... 104
X Report Mode – Cash Declaration ................................................................... 105
X Reports Menu – Manager Functions............................................................... 106
Setting the Date and Time ........................................................................................................
Employee Time Clock Edit.........................................................................................................
Edit Inventory Operation ..........................................................................................................
FTP Files.................................................................................................................................
106
106
107
108
Reports Menu – Sample Reports...................................................................... 109
Financial Report ...................................................................................................................... 110
Sales by Time Period................................................................................................................ 111
PLU........................................................................................................................................ 111
Employee ............................................................................................................................... 112
Group .................................................................................................................................... 113
Drawer Totals ......................................................................................................................... 113
Sam4s SPS500 Programming Manual
-5 -
Labour Groups ........................................................................................................................
Sales and Labour % .................................................................................................................
Daily Sales..............................................................................................................................
Group by Time Period...............................................................................................................
Destination by Time Periods ......................................................................................................
Track by Time Periods ..............................................................................................................
Open Check Track....................................................................................................................
Product Mix.............................................................................................................................
Product Projections ..................................................................................................................
Station Total Report .................................................................................................................
Daily Time Keeping ..................................................................................................................
Groups by Employee ................................................................................................................
Shift Report ............................................................................................................................
Inventory Report .....................................................................................................................
PLU Stock ...............................................................................................................................
PLU Stock by Group .................................................................................................................
Electronic Journal ....................................................................................................................
113
114
114
114
115
115
115
116
116
116
117
117
118
119
120
120
120
Wiring Diagrams .......................................................... 123
Common Wiring Diagrams .............................................................................. 124
PC Connection ......................................................................................................................... 124
Inter Register Communications (IRC) ......................................................................................... 124
Printer Connection ................................................................................................................... 124
Service Menu ............................................................... 125
Service Management ..................................................................................... 126
Software Update Via SD Card.................................................................................................... 126
PC Update Software and Images................................................................................................ 126
Self Test................................................................................................................................. 127
Setup ..................................................................................................................................... 129
Installation of Memory card ...................................................................................................... 130
Removing the Memory Card ...................................................................................................... 130
Installation of MCR .................................................................................................................. 131
- 6 - Sam4s SPS500 Programming Manual
Register Control
Sam4s SPS500 Programming Manual
-7 -
Register Control
Machine View
Rear Connection
2 Cash Drawer Ports
LAN port
1-USB slot (for keyboard etc)
2-DB9 Male Coms ports
2-RJ45 Coms Ports
Customer display
with rotating pole
LCD with angled
display for Optimum
viewing.
A screen saver is
programmed to protect
the display, removed
at the touch of a
button
LED’s for Power
and IRC with
flashing data
transfer indicator
This screen saver can
be customised if
required.
SD Card slot for
service tasks
Power switch turns
the register off and
on.
Card expansion
slot for program
control
MCR (Card
Reader) is an
optional extra and
can be used for
clerk sign on and
check opening
USB slot for
backing up and
restoring of files
Magnetic Dallas key
for employee sign on
(Keys Optional)
- 8 - Sam4s SPS500 Programming Manual
Register Control
The SPS5xx is a Systems Register, with the capabilities of linking into a network of multiple terminals
and operating varying peripheral devices as the example layout shows below.
Sam4s SPS500 Programming Manual
-9 -
Register Control
Control Lock
Turn the control lock to the REG position to operate the register.
Mode
Operation
OFF
The Register is in-operable
REG
Used for normal registration
X
Used to Read register reports and perform other
manager functions
Z
Used to Read and Reset register reports.
P
Used to Program the register settings
S-MODE
Use for tests and special service mode settings.
This position is not marked on the control lock.
Control Keys
- There are two sets of keys that can be used to access the following control lock positions.
Key
Positions
REG
OFF, REG
VOID
VOID, OFF, REG, X
Z
VOID, OFF, REG, X, Z,
P
VOID, OFF, REG, X, Z, P
C
All Positions
Password
- The following password codes are available
Password
Purpose
0000
Report Passwords can be set in S-mode – System
options for each reporting period.
No Password Or
User Defined
The password will be prompted for as the report is selected.
The Manager Password can be set in S-mode – Password.
9999
Function keys can be programmed to prompt for a manager
password when pressed. This prompt will not appear if the
operator using the function is flagged as a Manager.
In addition this code can be entered prior to pressing an
employee key, and program mode can be accessed without
previous knowledge of the employee sign on codes.
- 10 - Sam4s SPS500 Programming Manual
Register Control
Paper installation - Single Printer Model
The single station printer uses an 80mm by 80mm thermal roll, which is fitted as shown.
-
The printer cover is opened by pulling the Orange Cap Lever forwards
The paper roll is inserted into the printer, with the leading edge of the paper over the printer.
The printer cover is then closed and the paper locked in place.
Paper installation - Dual Printer Model
The dual station printer uses a 44mm by 80mm thermal roll, which is fitted as shown.
Receipt
- The
- The
- The
Journal
- The
- The
- The
- The
printer cover is opened by pushing the Orange Cap Lever backwards
paper roll is inserted into the printer, with the leading edge of the paper over the printer.
printer cover is then closed and the paper locked in place
printer cover is opened by pushing the Orange Cap Lever backwards
paper roll is inserted into the printer, with a large leading edge of the paper over the printer.
printer cover is then closed and the paper locked in place
remaining paper is wound onto the spool, and the spool dropped into the holding grooves.
Sam4s SPS500 Programming Manual
- 11 -
Register Control
The Cash Register can be supplied with either keyboard type as shown below
Flat Keyboard Example
Stroke Keyboard Example
- 12 - Sam4s SPS500 Programming Manual
Register Control
Default Screen
Message Line:
Main Screen
Displays Error
Messages, Clerk
Identification and
Transaction
Twenty four keys
are display on the
main screen.
totals.
Keys can be PLUs,
Screens or
Functions.
Transaction
Detail
A total of 200
different screens
can be utilised
The sale is
displayed here.
If more than
one screen of
items is sold a
scroll bar is
shown.
Custom Screen Layouts
The register screens can be customised as required, with a variety of items, functions, button shapes,
sizes and colours as per the examples below.
Transaction Screen Size
The number of columns, and the size of the sales area can be customised, with the functions shown
either left or right depending on the operator signed on. The functions can also be displayed as either
four columns (as shown above) or one of the variations below.
2 Columns
1 Column
No Columns
Button Sizes and Graphics
The button sizes, colours and images can be customised as shown.
Sam4s SPS500 Programming Manual
- 13 -
Register Control
Display Message
Message
Explanation
Amount Required
This operation requires an amount entry.
Bad Value
The number entered is incorrect for the task being performed.
Buffer Full
The buffer for soft check, hard check, or buffered receipt has reached capacity.
For hard checks, the operator must press the SERVICE key to print the items
and clear the buffer. In a soft check environment, this message will appear
when the check has reached capacity (maximum lines stored). The register will
require the sale to be finalised with the option of printing a bill if required.
Buffer Empty
An operation has been attempted where no information exists, for example the
attempt to transfer a check which contains no information etc.
Busy
Destination register is busy (pre poll memory is in use). Requires a clear
command from the P.C. or clear using the S-mode menu – Memory clear
Bad Command
The key sequence entered is not a valid operation.
Cash Declaration Required
Cash declaration has been programmed as compulsory, and must first be
performed before reports can be printed
Cash-In-Drawer Exceeded
The programmed Cash-In-Drawer limit has been exceeded.
Check# Assigned Auto
Check# Required
The operator has attempted to open a new guest check by assigning a check
number. The register has been set to generate its own check numbers.
This register has been programmed to force check number entry to begin a
transaction. An existing guest check must be recalled, or a new one started.
Condiment Required
This PLU has been programmed to require a condiment entry.
CRC Error
An error has occurred in the check sum while transferring data in IRC mode.
Duplicate
This check already exists, this may also apply to secret code programming.
Destination
This operation is set for compulsory entry of one of the ten destination keys.
Enter Employee Code
A registration has been attempted without entering the employee number.
Enter Employee #
The employee is required to sign on before performing a task.
Enter Guest Count
The operator must enter the number of guests when opening a guest check, or
beginning a sale.
Enter Seat#
Seat number entry is required before the operation can continue.
Enter Table#
Table number entry is required to open a guest check, or begin a sale.
Entry Required
The function selected requires a numeric entry, i.e. an open percent
Error
General error message, indicating mis-operation
Error Jam
The Receipt or Journal printer is jammed, remove the paper jam.
Table Number In Use
The system is programmed to allow only one check number per table, and an
attempt has been made to use the same table number twice.
Halo Over
The amount entered exceeds the programmed HALO i.e. the task exceeds the
maximum amount allowed.
Illegal Key Sequence
Inactive
The operator has used an illegal key sequence.
This guest check or clerk number is already open elsewhere in the system. This
is also applicable when the floating clerk system is activated and the operator
is in use on another terminal.
The key pressed is inactive, also appears if Void Mode has been disabled.
Input Qty
Quantity input is required for a condiment
In Use
Kitchen Printer Failure
Manager Required
The kitchen printer has failed to respond. Printing has been re-routed to the
designated back-up printer
This operation requires the manager password or a manager employee.
- 14 - Sam4s SPS500 Programming Manual
Register Control
Message
Explanation
Memory Full
Memory is full, whilst attempting a register sale. Finalise the current sale.
Negative
The register has been programmed not to allow negative sales.
No Check #
This message appears when the system cannot find the guest check number.
No Data
The PLU entered during stock entry does not exist, enter a valid code.
No Drawer
No PLU
The employee currently signed on is not assigned to a drawer, and is not
allowed to perform cash sales, or the drawer is no longer attached and is
required in order to continue.
The number entered is not a valid PLU. This message will also appear if a PLU
number “built” using modifier keys recalls an invalid PLU number.
Non add# required
This operation requires the entry of a Non-Add number
Not Discountable
The preceding entry is not discountable or item does not allow discounting.
Not Programmed
This key has not been programmed
Not Ready
Remote printer is not ready for printing tasks, check the printer status.
Not Zero
Displayed when trying to delete a PLU that still has sales counts and stock
amounts. The PLU must first be reset and cleared from all Z Mode reports.
Off Line
IRC communications have gone off line, check the cable network.
Open Drawer
The register has been programmed not to operate with the cash drawer open,
close the cash drawer.
P/Bal Required
This register has been programmed to require a previous balance entry.
Paper End
The guest check printer has reached the end of the form, or the
Receipt/Journal paper is at, or near, the end of its roll.
Range Over
The number entered is out of range.
Single Item
This PLU has been set as a single item PLU and cannot be used within a sale.
Subtotal Required
The Subtotal key must be depressed before continuing.
System Error
The register procedure attempted is not allowed, due to the fact a program
code has not been set.
For example, opening of a check or clerk, where the service mode system
option has not be set to determine the register storing the sales data,
correctly enter the required program codes.
Tray Subtotal Required
This prompt appears while in a Tray Subtotal transaction. The operator must
first press the Tray Subtotal key before pressing any tender keys.
Waste Required
The operator is in the middle of a waste operation and must depress the
Waste key in order to complete the operation.
Wrong Employee
The employee attempting to open this guest check is not the person who
started the sale. Also appears when attempting to sign on a new employee
without first signing the current employee off, if overlap employee is not
programmed. Enter the correct employee code.
Sign Off Required
In order to complete this sequence the operator must sign off
Zero Amount
The register has been programmed not to allow zero sales.
Price Level Mismatch
The price level attempted in the sale is not allocated to the PLU, check the
price levels set against the PLU.
Override Not Allowed
The clerk has attempted a manual numeric entry such as manual PLU price,
but has been disallowed within the system settings program option.
Wrong Sequence
The attempted key sequence is incorrect
Sam4s SPS500 Programming Manual
- 15 -
Register Control
Message
Explanation
Wrong Command
The attempted command sequence is invalid for this operation
Wrong File Number
Wrong Itemiser
Under Tender Not Allowed
Over Tender Not Allowed
Check Tracking Error
The file number accessed is incorrect, for example when sending program IRC.
This may be printed if two file sizes are not identical.
An attempt has been made to print a report for sales totals that do not exist,
E.g. an attempt to print a Z2 report when only Z1 has memory.
An attempt to pay the sale with a value less than the Subtotal has been made
against a tender key. Tender the exact amount or more than Subtotal
An attempt to pay the sale with a value greater than the subtotal has been
made against a tender key. Tender the exact amount or less than Subtotal
An attempt to use 1 of the 4 check files failed, either the service mode option
has not been set for which register stores the check data, or within Reg the
check was opened using one check file type and stored on another type.
Using
The check or clerk number is in use on another register.
PLU Not Allowed
The PLU has been programmed as disallowed in this key sequence
Condiment PLU Not Allowed
An attempt to sell a condiment PLU without first selling the main product
Non Condiment PLU Not
Allowed
The last PLU sold, was programmed to enforce the sale of a condiment PLU,
and the next product was not a condiment-flagged item.
Function Key Not Allowed
The function key attempted is not allowed as part of this key sequence.
This Key Is Not Allowed
An invalid key press has been attempted
X/Time Required
The X/Time function is required during the current key sequence.
Invalid Authority Level
The employee authority levels for the current operation is disallowed.
Time In Required
The register has enforced time clock entry before sales are made. The time
clock entry must be completed before sales can be made.
Sign On Required
The register requires the entry of an employee number.
Memory Not Allocated
The file attempted to be utilised has no corresponding memory allocation.
This Emp Rpt Must Be Cleared
The employee report must be reset within the Z mode position
Error Status
The program status of the attempted function or item is incorrect.
Error Value
The value entered is not acceptable for this procedure.
Error System Option
The programmed system options are set incorrectly for the attempted
procedure. For example a check or clerk access has been attempted and the
register storing the data has not been set within the service mode options.
Error Employee
The employee number settings are incorrect for the attempted procedure, or
an attempt to change the employee mid operation has been made.
Error Table No
The table number entered is not valid, enter an alternative table number
Promo Not Allowed
The promotion key has been disallowed for the current product or procedure
Waste Not Allowed
The wastage function key is not allowed during the current operation.
Decimal Entry Not Allowed
An attempt has been made to use the decimal key incorrectly
Split Pricing Not Allowed
The multiplication key has the ability to carry out fractional entries, for split
pricing, this feature is not allowed during this current operation
Void Mode Is Deactivated
Access to the void mode has been restricted in the program system options.
Tendering Is Not Allowed
Sale finalization using a tender key has been attempted however the procedure
is disallowed during the current operation.
Job Code Required
An employee must be linked to a job code to use the time clock feature
Job Code Change not allowed
The employee using the time clock is not allowed to change jobs.
Push Button Entry Required
Employees must push a button and not use a code to sign on.
- 16 - Sam4s SPS500 Programming Manual
Register Control
Message
Explanation
Employee Code Not Linked
Sign on by code is set and the attempted employee code is not programmed
Tendering is not Allowed
It is not possible to enter a monies amount tendered at this stage
Over Regular hours per Week
Clocked in employee has logged hours worked greater than week value set
Must <= Line# Per Transact
An attempt to enter the number of lines per check greater than the number
of lines per transaction has been made during memory allocation
Must >= Line# Per Soft Check
An attempt to enter the number of lines per transaction less than the
number of lines per check has been made during memory allocation
No Stock PLU
The product selected for stock maintenance has not been defined as an
inventory PLU within the PLU status group settings.
Linked Status Required
This requires the item is set with a Status Group and Group option
Return to X Mode
The current procedure requires completing, return to X mode.
Local Printer Required
This procedure requires the programming of a printer
Check Network Setting
The Register to Register (IRC) network options are not running.
Set Date & Time deactivated
The option to program the date and time has been disabled within program
Employee Should Be Different
The employee needed to complete the sequence can not be the same as the
signed on employee code, enter another code.
Transfer Not Allowed
The attempt to transfer a check or clerk balance is not allowed
Req Gallonage Amount
The product is a gallonage product and requires the entry in gallonage
Available Only In Check
The operation is only available when a check number is open and in use.
Split This Item Is Not Possible
Split pricing or split bill procedure has been attempted against a product,
this option has been disallowed.
Function Key Not Included
The function key selected is not allowed within this operation.
Error Post Tender
The post tender operation allows the calculation of change for a paid sale.
This feature has been disabled or operated incorrectly.
No Tracking Data In This Reg
An attempt to clear the check tracking sales data has been made from a
register which is not set within the service options to store the check data.
No Time Keep Data In This Reg
An attempt to clear the employee time keeping data has been made from a
register which is not set within the service options to store time clock data.
Multiplication Limit Exceed
The value entered is greater than the programmed multiplication max limit.
Tab Of Field 2 Too Big
The tab value in setting of non PLU’s (price inclusive barcodes) is wrong
Non PLU Code Range Over
The value entered in setting of non PLU’s (price inclusive barcodes) is wrong
Misc Tend Required
The miscellaneous tender function key is required as the next key sequence.
Same Check Track Required
The register has four check tracking files, the opening and closing of the
balance should be carried out using check type function key. An attempt has
been made to open a balance on one check type key and closed on another.
Not Scaleable PLU
Registration of a PLU not set as scalable has been made
EJ Buffer Full
The electronic journal is full. A Z reset electronic journal report is required.
Must Be Start<=End In Range
When entering a range, the end of the range must be greater than the start
Range Overlap
The range entry for reporting or programming is incorrect.
Final End Should Be 9 Or 99
The ending value has been entered incorrectly, re-enter with either a
9 or 99
Not PLU
The key selected for the sequence is the incorrect type, re-select a PLU key
Sam4s SPS500 Programming Manual
- 17 -
Register Control
Message
Explanation
Surcharge Not Allowed
The sale has been restricted preventing the addition of a surcharge
Decimal Entry Required
The current sequence requires the entry of a decimal amount
System Reg# Required
The current operation cannot be completed until the register which holds
clerk / check tracking data has been set in S mode system options
Training Emp File# Required
The attempt to print a training report, or access clerk training is not possible
unless the training clerk settings have been allocated within the program
Time In/Out Reg# Required
The time in / out function can not be operated until the service mode
settings have been programmed to set the register storing time clock sales
Check Tracking Reg# Required
Electronic Journal Inactive
The check tracking function can not be operated until the service mode
settings have been programmed for the register storing the check tracking
The electronic journal cannot be printed unless activated within the P mode.
Cheque Endorsement Required
The cheque key has been programmed to force endorsement printing to an
external printer, the cheque endorsement function must be pressed
EFT Cancelled
Cancel has been pressed on the EFT unit, select another method of payment.
Card error
The EFT is not operating, there is a problem with the card
Printer Off Line
The printer is powered off or out of paper, correct the problem and retry
KV Off Line
An attempt to display the sale on a kitchen video has failed, re-check settings
No Relocatable Key
The function is not re-programmable as it is a fixed key
Dallas key Compulsory
The register is set to force an employee sign on with magnetic Dallas key.
Enforce Actual Inventory
The actual stock quantity is compulsory during this operation
Authority Level Not Linked
The employee currently signed on is not set with the correct authority options
Stock Is Not Zero
The stock of the current product is not zero, the procedure is not allowed.
Incorrect Code
The value entered is not correct for the operation, re-enter the correct value.
Soft Check Only
This function can only be used if the memory is set for soft check tracking.
Inactive PLU
The PLU selected has been programmed as inactive.
Multiple Disc Not Allowed
The current system settings disallow more than one discount per transaction.
New Check Opened
The system has opened a new check number. It is possible to use either the
New check or check # function keys to create a new check
No More Split Tender Allowed
The system has prohibited the partial payment of a sale value
Check Pole Display
The pole display connection has failed, re-check the connection
Not Allowed With Open Orders
The system program options have been set to prevent reporting when an
open balance exists, close all balances before attempting the report
Now Polling!
The register is currently connected to the computer
Void Promo First
The sale consists of a promotion item, in order to void the selected product
you must first void the promotional item
Multiple Receipts Not Allowed
The system has been set to disallow printing of multiple post sale receipts
Mix And Match Error
Clerk Interrupt Error
Check Opened No Data
No Clerk Buffer In This Reg
Not Allowed With Open Clerks
Not Allowed
The product sold has an incorrect mix and match link, or the linked mix and
match number has not been programmed
The clerk interrupt program options are incorrectly set, or an invalid register
operation has been attempted
The check number entered has no sales data
The clerk sales data are held on another register within the network as set
within the service options.
The procedure can not be completed whilst there are sales against a clerk,
finalise all outstanding, then print the report
The attempted sequence is invalid or has been disallowed within the P mode.
- 18 - Sam4s SPS500 Programming Manual
Register Control
Message
Explanation
Device Open Error
The device is unable to open due to an error.
Password Error
The Password entered is incorrect.
Nothing Selected
No selection had been made.
Invalid SD Card
The SD card being used is the wrong format or is not working correctly.
Reset Report?
This is shown after a report with an option of Yes or No clearing prompt.
Choose IRC Reporting
IRC reporting has to be selected for the desired report to be printed
Please Check Sd Card
The SD card may be full or not inserted correctly
MCR Required
Magnetic card reader required.
File Not Found
The requested file has not been found.
Out of Stock
The item is set to only allow a sale if stock present, and there is no stock.
Under Minimum Stock
The item is below the preset minimum stock value set in the register.
Delivery not Opened
The delivery selected, is not in an open status, use the delivery key to open
the customer details.
Please Check USB
The USB did not read, power off/on the register to recognise the device.
Invalid USB
The USB is recognised but deemed invalid
Print Check First
The Print Check bill must be produced before continuing
Cover Open
Close the printer cover
Paper Near End
Paper Roll is running low
TPH Temperature is High
The printer thermal head is too hot, allow the printer to cool
Auto Cutter Jam
The printer is jammed
Printer Buffer Full
The printer can not receive any further data, check transmission
Mode Change Error
Turn the mode switch back to the original position
Restore Dallas Key
The signed on employee has removed the Dallas key, replace key on lock
Modification not allowed
Condiment or PLU item adjustments are not allowed as the order has printed.
Sam4s SPS500 Programming Manual
- 19 -
- 20 - Sam4s SPS500 Programming Manual
Reset Procedures
Sam4s SPS500 Programming Manual
- 21 -
Memory All Clear
The register is shipped reset and operational with the default file sizes. In order to change the settings, it
is necessary to factory reset the terminal using the following procedure.
-
Turn the C key to the unmarked S mode one position past P mode on the lock
-
Power OFF/ON whilst depressing the 3rd key on the keyboard
-
-
Press the Top left, Bottom Left, Top Right, Bottom Right keys on the keyboard.
1
3
2
4
The display shows “Enter Register Number (1-32)”. Type the till number and press OK.
The register has been reset back to factory default file sizes as shown following
The memory allocation is explained following in detail.
# of PLU’s
1000
# Of Product Mix
Yes
# of PLU Status Groups
99
# Of Product Mix Group
50
# Of Price Levels per PLU
4
# Of Product Mix Time Period
24
PLU report by Price Level
Yes
Projections
No
# Of Employees
10
# Of Recipes
10
# Of Time Entries
24
# Of Inventory Ingredient
20
Use Group by Employee
Yes
# Of Lines for Electronic Journal
5000
Check Tracking Method
Soft
Clerk Interrupt
Yes
# Of Tracking Files
2
Track 1,2 by Time Periods
Yes
Maximum Number of Check 1,2
50
Report Selection
Z1, Z2
# Of Lines per Transaction
150
# of Promotion Tables #
10
# Of Lines per Check/Interrupt
150
# Of items for Promotion
10
# Of Time Periods
24
Delivery Table
10
- 22 - Sam4s SPS500 Programming Manual
Memory allocation - definitions
The memory allocation defines the maximum number of file sizes. Once set the options can not be
changed without carrying out the memory all clear procedure.
# Of PLU
This is the maximum number of PLU’s (Price Look-Ups) available
# Of PLU Status
Groups
This is the maximum number of Status Groups. These are used to program
common system flags to a group of PLU’s and are required by the system.
# Of PLU Price Levels
(1 - 5)
This is the number of price levels per PLU. Each product has the ability to use
five prices selected from twenty price bands. This allows the user to create a
matrix of products, selected for sale using the correct price key. This also
provides a detailed report when used with the PLU report by price level.
PLU Report By Price
Level
It is possible to produce a read and reset report listing the sales quantity and
value for each of the prices used per product, also providing an overall
analysis of the sales quantities and values for the each price level.
# Of Employees
This is the number of operators for the system also including the total
number of employees available for the time clock wage calculation feature. In
order to produce the training financial report, include an additional employee.
# Of Time Entries Per
Employee
This is the number of times an employee can clock into the system before a
daily time keeping reset report is required to be printed. (I.e. shifts per day)
Use Group By
Employee
It is possible to produce a report showing specific group values sold per clerk.
There are 30 groups are available for each individual clerk. This allows a one
range of 30 groups to be allocated to clerk 1 and a different range of groups
to be allocated to clerk 2 etc.. with the relevant sales reporting
Check Tracking
Method Soft / Hard
This is the method by which balances can be stored within the system. Soft
refers to a complete detailed analysis with all product sales stored and
printed. Hard refers to balance only storage.
# Of Tracking Files
The norm is to have one tracking file for table detail storage. This however
can be increased to four, each running independently. This could be utilised
to provide storage for Tables, Bar Check, Room Tabs, etc.
# Of Lines Per
Transaction
This is the maximum number of products, which can be sold per transaction
and must be greater than the number of lines per check/interrupt.
# Lines Per
Check/Interrupt
This is the maximum number of product lines that can be stored per check,
also when using clerk interrupt this is the number of lines that can be stored
Maximum # Of Checks
This is the maximum number of checks that can be in use at any one time.
The value you enter here provides the maximum for each of the tracking files
independently Each of the four check files may have a different example
Check file 1 may be used for bar tabs of which a maximum of 50 tabs are
required, whilst check file 2 may be for tables of which a maximum of 200
tables are required.
Sam4s SPS500 Programming Manual
- 23 -
Memory allocation - definitions
# Of Time Period
(24/48/96)
This is the number of time periods for sales reporting. This can be either
24-hourly, 48 - 1/2 hourly, 96 - 15 minutes. Further programming allows
suppression and edit of any time report within the chosen range
# Of Product Mix Groups
Product mix groups are used for individual or for a group of products,
providing an outer and single unit usage analysis. The analysis is
automatically updated when products are sold.
# Of Product Mix Time
Period (24/48/96)
This is the number of time periods for product mix group sales reporting.
This can be either 24-hour, 48 - 1/2 hourly, 96 - 15 minutes. Further
programming allows suppression and edit of any of the time periods
within the chosen range.
Projections
The product mix usage per time period can be used for defined weekly
projections of product usage determining how many of each group have
been used per day of the week over four weeks. This is in addition to the
normal product usage analysis report.
# Of Recipe
Recipes can be used for stock control, when a product is sold; the
information will be automatically calculated back through the recipe file in
order to deduct the stock from the relevant ingredients. This is the
maximum recipes available
# Of Inventory
Ingredients
# Of Lines For Electronic
Journal
Clerk Interrupt
Destination By Time
Periods
This is the maximum number of ingredients required for recipe inventory
stock control on the whole system i.e. the total number of ingredients for
which stock control will be required.
This is the maximum number of lines available for the journal storage
area before a reset report is required. One line is needed for each line of
normal print. Wrap round reporting can be activated with line by line
override of the oldest data.
This enables the layaway of active sales enabling more than one operator
to use the terminal at any one time.
This allows analysis of a sale within a specific type such as eat in / take
out etc. The sale total is stored under the destination heading for
reporting on the financial and appropriate time period report. The
analysis keys can also be used to change the printer output or tax status
for product orders
Track 1 – 4 By Time
Periods
The activity of paid checks can be reported per time period.
Report Selection Table
This enables activation of five reporting areas for each of the file types
shown. The five report areas can be read and reset independently.
# Of Promotion Table
(Mix And Match Table)
This is the maximum number of promotion tables that can be used.
# Of Items for Promotion
Table (Mix And Match Table)
This is the maximum number of items that can be used in a promotion
Bitmap Nv Buffer
(0 – 999999)
This is required for bitmap printing, setting of 0 allows standard NV
image printing
Delivery Table
This is the number of customer address records for associating to open
check balances. This is used in-conjunction with the maximum number of
checks.
- 24 - Sam4s SPS500 Programming Manual
S (Service) Mode
Sam4s SPS500 Programming Manual
- 25 -
Self tests - Testing
The following procedures are used to perform diagnostic tests on the terminal. The integrity of
peripherals are tested at this stage.
Serial & IRC Loop Back
This is a diagnostics test for the serial port. Special Loop back
connections are required.
Drawer
This will test the opening of the cash drawers.
RTC Setting
This is the real time clock setting for the service mode.
Ram
This will test both reading and writing of the Random access memory.
IRC
This will test the Ethernet inter register communication, helping to
determine that all terminals are connected.
IRC System
This tests the Inter Register communications network.
Printer
This will test any printer connected to any of the output ports
Version
This displays the current firmware versions
LCD
This will test the registers display
Touch
This will allow you to calibrate the touch screen and also test it.
Dallas Key
This tests the Dallas key.
Contrast
This changes the contrast of the screen.
MSR
This tests the Magnetic Card Reader
Keyboard Test
This tests the real keyboard
SD/USB Test
The SD card and USB slots are tested using this option
Network Ping
Access to IP address in the Network and be tested
Age Testing
This is a hardware device test
Application Update
This is used to update the version as explained in detail following.
- 26 - Sam4s SPS500 Programming Manual
Self tests – Application
Version Check
The current software version can be identified using the Version Icon in the self test menu
Application
Program
Micom
Boot Area
program
KERNAL and
RAMDISK
This controls operation and features.
The version and date should be noted.
MICOM is supported by it’s own flash
memory. MICOM controls LCD
brightness, touch, buzzer and MSR
This initializes hardware and loads the
OS to main memory. This is executed
at power-on.
Related control programs
Loading the Application Version
The software which controls the POS application can be backed up or loaded as shown. It will be
necessary to completely factory reset the terminal after loading any application software. It may
therefore be advisable to also backup any program before loading in a new application.
The update files should be copied onto FAT32 formatted SD Card or USB, within a folder \SPS500.
When the Application update option is selected, the files will be loaded.
Sam4s SPS500 Programming Manual
- 27 -
Sales Memory Clear
The following procedure allows resetting of all sales totals, and the deleting of the PLU program file.
Reset All Ttls, Cnts &
Grand Ttls
This will remove any sales from the reporting memory, clearing all totals,
including grand totals
Clear Totals And Counters
This will clear all sales totals from the reporting memory, excluding grand
totals.
Clear Grand Totals Only
This will clear all grand totals.
Clear Order Tracking 1 - 4
This will clear the open checks, setting the balance to zero. The PLU sales
are still retained for that check on the financial and product reports. This
operation must be done on the terminal, which holds the check tracking
data set by S-mode options.
Clear Paid Order Recall
This resets the memory for displaying paid transactions, the information
will begin storing again.
Clear Product Projections
This will reset any information held in the product mix, sales projection
files, which store the product usage and period projection analysis.
Clear Time-Keeping
This will reset employee time clock information, remove all hours worked
totalisers and labour costing.
Clear Clerk Interrupt
This will remove any sales currently open against an employee.
Clear Pre-Poll Status Flag
If PC collection fails the data is stored in the pre-poll area, and no PC
collections can be made until cleared
Clear PLU File
This will remove all programmed PLU’s from the file, leaving only the
basic program
Clear Electronic Journal
This will reset all sales data held within the electronic journal without
printing.
Clear Consecutive#
This will reset the receipt consecutive number
Clear All 1-11
This will clear all sales totals as shown above in options 1 –11
Reset Global Order#
This will reset the global order number back to zero
Set Counters
This allows the consecutive numbers and Z counters to be manually
entered
- 28 - Sam4s SPS500 Programming Manual
Screen / Keyboard Designer
The following screen options, are available for selection and design within S-Mode, Screen Designer, Screen Designer
option, and Real Key Program
- Use the ▼ or ▲ keys to select the screen you wish to program, or use the SCREEN tab to show a
selection of screens to select from
Select Key
Button Selection Type, i.e. PLU, Function, Screen or Macro.
Alternatively press button then select the List tab to choose
Apply to Another Screen
This copies the button attributes, either the Key function or just
Shape to all screens entered in the range.
Screen Descriptor
This names the screen, this is then shown for screen selections
Reset Key
This clears the key settings, changing the key to a blank
PLU Quick
This allows quick edit by grid of the PLU files, for easier screen
access
Image
Sets the key image, either pre loaded or user
defined in Microsoft Paint or likewise
Screen Link
This calls up a further screen when the opened
screen is closed.
Number of Choices
This is the number of items to be sold before
the screen automatically closes.
Item Multiplication
This prevents the X/time key operation
Allow Exit from Table with Done
This prevents the user exiting without first
completing the number of choices
Copy to another Screen
This copies the button screen details to all
screens entered in the range.
Display Background Image
When set this displays a user defined background as shown.
Multi Check
Used to assign the same attributes to a group
of buttons at the same time.
Touch multiple positions then make selections
Sam4s SPS500 Programming Manual
- 29 -
Screen / Keyboard Designer
Key Relocation Screen—Design Tab
Font Size
This controls the text size
Font Colour
This determines the font Colour
Button Type
This sets the button Shape, with
X hiding the button
Auto Select Next Button
When selected this ensures the
next button selected follows the
same format as previous.
Real Keyboard
There are 5 levels of keyboard which can be programmed, these are pre-allocated with the PLU ranges
Keyboard 1
Keyboard 2
PLU 1 to 120
PLU 161 to 280
Keyboard 3
Keyboard 4
Keyboard 5
PLU 321 to 440
PLU 481 to 760
PLU 641 to 600
Which keyboard level to program is select by pressing the LEVEL icon at the bottom left, the key position can be
pressed and the require type of Function, Macro, PLU or Screen can be selected, which in turn displays the associated
records for selection. The main functions of the Real keyboard screen are as shown.
Function, Macro, PLU,
Screen
Used to link an item to a key
position
Key#
The key function can be
selected from the lists using
Page Up/Down or
by pressing KEY# and
entering the function code
manually.
Top Left, Top Right, Bottom
Left, Bottom Right
This is used to select an area of the
keyboard to view (or program)
- 30 - Sam4s SPS500 Programming Manual
Level
Used to select the keyboard level 1 to 5.
Screen Images
The Image icon is used for allocating an image to a button, also to load in :-
Button Images
Table planner button images
Screen Saver Images
Background Screen Images (see table management)
Note :- Any screen can be captured to a FAT32 formatted SD card or USB Stick, with a USB keyboard (plugged
into the rear USB port). The screen images can be used in training and sales literature.
On the screen to captured press F5, this can be done multiple times for multiple screens. To copy the screens to the
Card press F9, or press F10 for USB stick copying. Then press F7 to remove the images from memory.
The files are stored \SPSxxxxcapture folder, as .png image files named as the date and time of capture.
Copy
Delete
Delete All
Find Image
Backup Image
This requires an SD card or USB
to load images (see below)
This deletes the selected image
This removes all images
This locates an image based on
name
This saves the images on to the
SD or USB stick in the
\Image\storename (000000 used
if no storename) folder
Key Images
The images for buttons, can be selected from a screen list as above or custom designed, The Images
should be created as Jpeg files using Microsoft Paint or likewise to the sizes shown
1 x 1 size keys 60 x 50 pixels.
2 x 1 size keys
60 x 100 pixels
1 x 2 size keys
120 x 50 pixels
2 x 2 size keys
120 x 100 pixels
The files are placed on the FAT32 formatted SD card or USB in folder named \Image\StoreName
(00000 used if no store name)
The images are loaded within Screen Designer, using the Image icon, Copy option. This will load the files
from the SD/USB into the image list for selection to key
Sam4s SPS500 Programming Manual
- 31 -
Screen Images
Screen Background images
Screen Backgrounds can be designed and added to each screen except the Main Screen. The image will
show where the keys have been deleted. These images should be created as Jpeg files using Microsoft
paint or likewise.
The Image files are created as Flist_img###.jpg where ### is screen 1 to 200. The Recommend size
is 320 x 425 pixels.
The files are placed on the FAT32 formatted SD card or USB in folder named \Image\StoreName
(00000 used if no store name)
The images are loaded within Screen Designer, using the Image icon, Copy option. This will load the files
from the SD/USB into the image list for selection to key
Example
Screen Saver Images
Screen Images can be designed and added in place of the default Sam4s Logo. These should be created as Jpeg files
using Microsoft Paint or likewise to the size shown below.
It is possible by changing the System Option – General Function Option – Screen Saver, Rotating to allow up to 50
images to display in sequence on the screen.
-
Image files are created as
Single
Image
Logo.jpg – 600 x 400 (under 100k)
- System option as Floating
Multiple
Images
Logo01.jpg to Logo50.jpg – 600 x 400 (under 100K)
- System option as Rotating
The files are placed on the FAT32 formatted SD card or USB in folder named \Image\StoreName
(00000 used if no store name)
The images are loaded within Screen Designer, using the Image icon, Copy option. This will load the
files from the SD/USB into the image list for selection to key
In order to display multiple images in succession, the System Option – General Function Option –
Screen Saver, can be changed Rotating.
- 32 - Sam4s SPS500 Programming Manual
Function List
1
2
3
4
5
6
7
8
9
10
11
12
13
16
18
21
22
24
25
26
27
28
29
30
33
35
36
37
40
41
42
43
44
45
46
47
48
49
50
52
53
54
55
56
58
59
60
61
62
63
64
65
66
67
69
72
80
90
91
92
93
94
95
96
97
98
1
2
3
4
5
6
7
8
9
0
00
000
ADD CHECK
CANCEL
CASH
CHEQUE
CHEQ CASH
CLEAR
CONTINUE
CURR CONV 1
CURR CONV 2
CURR CONV 3
CURR CONV 4
CURR CONV 5
TABLE DSP
DECIMAL
REPORT
DONE
EMPLOYEE
EMPLOYEE 1
EMPLOYEE 2
EMPLOYEE 3
EMPLOYEE 4
EMPLOYEE 5
EMPLOYEE 6
EMPLOYEE 7
EMPLOYEE 8
EMPLOYEE 9
EMPLOYEE 10
ERR CORRECT
FD/S SHIFT
FD/S SUBTL
FD/S TEND
GUEST #
INACTIVE
KEY LEVEL 1
KEY LEVEL 2
KEY LEVEL 3
KEY LEVEL 4
KEY LEVEL 5
LIST CHECK 1
LIST CHECK 2
LIST CHECK 3
LIST CHECK 4
DELIVERY
DELIVERY LIST
SHIFT CHANGE
ENTER
CURSOR DOWN
CURSOR UP
CURSOR LEFT
CURSOR RIGHT
PAGE DOWN
PAGE UP
NEXT RECORD
PREV. RECORD
101
102
103
104
105
106
107
108
109
110
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
147
148
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
169
170
171
172
173
174
175
176
DESTINATION 1
DESTINATION 2
DESTINATION 3
DESTINATION 4
DESTINATION 5
DESTINATION 6
DESTINATION 7
DESTINATION 8
DESTINATION 9
DESTINATION 10
MACRO #
MDSE RETURN
MISC TEND 1
MISC TEND 2
MISC TEND 3
MISC TEND 4
MISC TEND 5
MISC TEND 6
MISC TEND 7
MISC TEND 8
MISC TEND 9
MISC TEND 10
MISC TEND 11
MISC TEND 12
MISC TEND 13
MISC TEND 14
MISC TEND 15
MISC TEND 16
MISC TEND #
MODIFIER 1
MODIFIER 2
MODIFIER 3
MODIFIER 4
MODIFIER 5
MODIFIER 6
MODIFIER 7
MODIFIER 8
MODIFIER 9
MODIFIER 10
#/NO SALE
P/BAL
PAID OUT 1
PAID OUT 2
PAID OUT 3
PAID OUT 4
PAID OUT 5
E.J. RECALL
%1
%2
%3
%4
%5
%6
%7
%8
%9
%10
PLU
PRICE INQ
PRICE LEVEL 1
PRICE LEVEL 2
PRICE LEVEL 3
PRICE LEVEL 4
PRICE LEVEL 5
PRICE LEVEL 6
PRICE LEVEL 7
177
178
179
180
181
182
183
184
186
187
188
189
191
193
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
211
212
213
214
215
216
217
218
219
220
221
222
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
241
242
243
244
248
249
250
251
252
PRICE LEVEL 8
PRICE LEVEL 9
PRICE LEVEL 10
PRICE LEVEL 11
PRICE LEVEL 12
PRICE LEVEL 13
PRICE LEVEL 14
PRICE LEVEL 15
PRICE LEVEL 17
PRICE LEVEL 18
PRICE LEVEL 19
PRICE LEVEL 20
PRINT CHECK
PROMO
QUIT
RCPT ON/OFF
RECALL CHECK 1
RECALL CHECK 2
RECALL CHECK 3
RECALL CHECK 4
RECD ACCT 1
RECD ACCT 2
RECD ACCT 3
RECD ACCT 4
RECD ACCT 5
RECEIPT
REPEAT
SCALE
SEAT
SPLIT ITEM
SPLIT PAY
STOCK INQ
STORE CHECK 1
STORE CHECK 2
STORE CHECK 3
STORE CHECK 4
SUBTOTAL
TABLE 1
TABLE 2
TABLE 3
TABLE 4
TAX EXEMPT
TAX SHIFT 1
TAX SHIFT 2
TAX SHIFT 3
TAX SHIFT 4
TAX SHIFT 5
TAX SHIFT 6
CLK IN/OUT
TIP 1
TIP 2
TIP 3
TRANS CHK1
TRANS CHK2
TRANS CHK3
TRANS CHK4
TRAY SUBTOTAL
VOID ITEM
WASTE
FUNC. LIST#
X/TIME
KP ROUTING
SPLIT CHECK
ALPHA TEXT
NEW CHECK 1
NEW CHECK 2
253
254
256
257
268
269
NEW CHECK 3
NEW CHECK 4
PRICE CHANGE
CASH W/DRAW
PREV. LIST
NEXT LIST
401
402
403
404
:
498
MACRO 1
MACRO 2
MACRO 3
MACRO 4
:
MACRO 98
Sam4s SPS500 Programming Manual
- 33 -
S Mode System / Communication Options
This section is used to define the most fundamental parameters of the whole system such as, how many
machines are in the network, which machine number will store common data etc.
Inter-Register Communications (IRC)
Register # (1-32)
The register’s number, the terminals are numbered consecutively from 1
Store #
This identifies PC communication by store number. The default is 0
Store Name
This is used as the filename for backing up the register.
IRC From / To Register
This is the range of registers in the network
IRC Number Of Retries
How many attempts to establish a network before errors – The default is 10
Reg Holds Time In/Out
Reg Holds Check Tracking
Reg Hold KP Global
Order#
Reg# Holds Clerk
Interrupt Data
This is the register holding the global time clock in/out data
This is the register holding the check file, this can be global or individual.
The order number can be register/consecutive number or an overall global
number. This is the register that would hold the global number
This is the register which is holding the clerk interrupt data, this can be
global or individual
IP Address IRC and Polling
Network Setting
IP Address
If No the default IP addresses are used 192.168.11 (Reg 1) .12 (Reg 2 etc.)
If yes manual network settings can be entered including ADSL DNS options.
This is the manually entered IP address. The Default is 192.168.0.11
Subnet Mask
This is subnet mask usually 255.255.255.0, entered if Network Setting - Yes
Gateway
This is the Network Gateway and need only be set for user defined IPs For an
IP address of 192.168.0.11 this could be 192.168.0.1
This is the internet settings as supplied by the internet provider for ADSL
connections.
DNS Sever 1, 2
PC Connection Type
PC Port
This determines if the PC connection is Serial or Ethernet based. If Serial the
port is programmed in S mode - define Serial Ports
This is the network port for the PC and is usually 8027
Options
Default Floor Number
NOT USED (default) - transaction area and 24 buttons
TWO COLUMN - a larger transaction area, larger font size and 12 buttons
ONE COLUMN - a larger transaction area ,larger font size and 6 buttons
FULL SCREEN - where the transaction area occupies the entire screen
This is the floor plan displayed when the Table Display key is pressed
Print/Display Decimal
Password (0000 – No Password)
This is the number of decimal places the system will use.
If a password is set here it must be entered prior to printing the report.
Send PLU Descriptor
When Polled
Track Holds Delivery
This will send in addition to the normal information, the PLU description,
when polled by a P.C.
Which of the 4 tracking files will store the customer totals for deliveries
Display Printer Error
When Polling
Drawer Open Count
If the PC is set to print reports when polling this determines how to respond
when the printer is not available.
Sales Area Configuration
Drawer Open Delay
Drawer Open Time
Default is 1. This is the number of drawer open pulses
Default is 100. This is the time delay between pulses
Default is 200. This is the length of the drawer pulse
- 34 - Sam4s SPS500 Programming Manual
Printer Driver Selection
This is used to customise existing printer formats or to add generic printers to the system. There is
normally no need to change this information. The only exception being, printing bitmap images where
the logo settings should be changed as per the printer manual.
Printer Type
Common printer types have been defined, Bixolon, Citizen, Epson etc, These
need no modification. The system does have some custom printer types
available for technicians to allocate their own settings.
This is the definition area of the tasks the printer can perform such as bold,
underline etc. This is a fixed field and is used to label the start and cancel
codes.
Printer Task (Initialise,
Compressed Etc.)
The only amendment that needs to be made is when a bitmap graphics
image is to be printed on an external printer. Then the relevant control code
from the printer manual should be entered under the logo section. For
example the Bixolon SRP350 would require 1C7xxx where xxx represents the
image number for external receipt header logo printing.
Start Code
This code relates to the printer task and is input from your own printer
manual when defining a custom printer.
Cancel
This code relates to the printer task and is input from your own printer
manual when defining a custom printer.
Sam4s SPS500 Programming Manual
- 35 -
Serial Port - Device Selections
The serial ports are the physical connections on the terminal, the following section defines which type of
peripheral will be attached to the port. The peripherals available may be subject to supply and country
legislations, if in doubt please contact your system provider.
Port
This is the number of the physical port on the terminal. (5 as standard )
This is the peripheral that will be connected to the port. The following
options can be chosen.
Disable
The port is not active.
Printer
The port will be used to operate a printer; which are then presented with a list
of printer types, all of which are pre-programmed with Driver setting.
Video
This is a linked Kitchen Video System for the display of products.
Polling
This is the on-line computer link.
Scanner
This option enables a barcode scanner.
Device
Printer Type
When a printer is selected in device, this displays printer manufacturer list.
Port Description
This is an area in which you can type your own description of the task the
port is carrying out, i.e. SHOP PRINTER, HAND SCANNER etc.. This
description is for your own reference purposes.
Baud Rate
This is the Baud Rate of the device, the communications speed of the device
Parity
This is set per device, and supplied by the peripheral manufacturer
Data Bits
This is set per device, and supplied by the peripheral manufacturer
Stop Bits
This is set per device, and supplied by the peripheral manufacturer
Retries
This is the number of attempts that will be made to communicate with a
device before failure is declared the default settings are satisfactory for most
commonly used peripherals. This is set to 3 as default
Feed Lines Before Printing
/ After Printing
This is the number of lines to be fed before or after the printing is started,
this will help format the ticket for non cutter printers.
Logo Size
Dependent on the method of image printing the size can be changed.
Lines On Hard Slip
This is the number of lines that can be printed on a loose paper printer,
before a prompt for the next page appears.
Cutting After Printing
When a printer has the capabilities of auto cut, this option will decide if that
feature is to be used, i.e. For receipts it is commonly set to yes, however
detail journal printers do not require this option.
Print Bitmap
This always needs to be set for printing of the graphical images to receipt
printers, working in conjunction with the system settings. The images
should be loaded to the printer via the print supplied printer utility
- 36 - Sam4s SPS500 Programming Manual
Service Mode Program Scans
Memory Allocation
Prints the definitions of the systems features and file maximums
System Options
This prints the most basic of features such as terminal number and IRC
(Inter Register Communications) settings
Printer Driver Selections
This print out shows how technicians have customised the printers.
Port Device Selections
This prints the function of each of the physical ports listing the peripheral
type connected.
Define Port Parameters
This prints the configuration of the ports, communication speed and unique
settings
Super Macro
This prints every recent key press made
Re-print Receipt
It is possible to re-print by receipt number from the receipt sales held in
the electronic journal
Program Version
This prints the current software version
Real keyboard
This prints the functions currently allocated to the keyboard
Sam4s SPS500 Programming Manual
- 37 -
Manager Password
Function keys can be programmed to prompt for a manager password when pressed. This prompt will
not appear if the operator using the function is flagged as a Manager.
In addition this code can be entered prior to pressing an employee key, and program mode can be
accessed without previous knowledge of the employee sign on codes.
Password
This password should be programmed and a record of the number
kept when authority restrictions are used.
Alternatively, the default setting of 9999 can be used if password
override is required.
Load Default Message
This will revert back to default text, any messages which have been changed from their original default
settings.
Error Messages
These are the onscreen display prompts warning the operator of missoperations.
System Descriptors
These are the onscreen and reporting messages designed to assist the
operator.
- 38 - Sam4s SPS500 Programming Manual
Unlock Procedures
This will reset any locked operational checks or clerk interrupt details. This must be performed on the
terminal set to store the data in the S-mode system option settings.
Check Unlock
Clerk Unlock
Used in the unlikely event that an open check track number becomes
locked and inoperable
Used in the unlikely even that an open clerk interrupt buffer becomes
locked and inoperable.
SRAM Backup
Used to backup and restore data to and from an SD card, also this option has the ability to send files to
the FTP, this menu option is shown in detail within the Report Mode chapter
Backup
Restore
This backs up the program to USB and SD Card in a folder called
\SPS500\BACKUP\customer name – as entered.
This restores program or report data.
Program data
The program data is restored from - \SPS500\BACKUP\customer name
Report Data
Previously saved reports can be restored to the memory of the SPS-500.
Report saving is advised whenever service activity or updates are required on
installed ECRs.
Save Report
This saves reports to the SD card. All reports are saved simultaneously. Each
report is saved in .rpt format.
Reports are stored to Sps500/backup/store name/REP_mmddyyyy (000000 if no
storename used)
Multiple stores and multiple report dates can be stored on the device.
Sam4s SPS500 Programming Manual
- 39 -
Table Planner
The register allows graphical representation of the table tracking situation. It is possible to design five
floors utilising any of the four check files. These floors can be named to identify the areas within an
establishment, and designed with a selection of shapes to represent the layout. This would for example
allow floor one to act as a bar table layout, whilst floor two to act as a restaurant layout, with each
terminal having the option of a default floor
Note :- This layout is display in register position using a Table Display function key
Table Layout design
Floor
There are up to five floors available
Press the Floor button to ensure the table designer is ready to operate on
the correct floor plan.
The default floor number can be set in S mode - system options.
Floor Info
The floors can be named i.e Restaurant, Bar etc
New Table
To add the tables select the New Table button and enter the appropriate
check number and check tracking file number to auto create a table in the
centre of the screen
Used to create tables en-mass in a grid format using, row and column entries
The height, width and tracking file number are entered and a sequential grid
matrix is created.
Tabular Form
The same Check File – Check number, cannot be allocated more than once
Location
The newly created table can be located in the desired position, using the
Location keys U, L, R, D or alternatively using the Move button which when
pressed allows the new table position to be pressed on-screen
Edit Table
This allows editing of the table number and check tracking file number
Del Table & Del All
This allows deletion of tables from a floor plan
Used to change table shape, colour and background colour (see customising)
Table Shape & Background
- 40 - Sam4s SPS500 Programming Manual
Table Planner
Customising Table Shapes, Colours and Sizes
For each type of table shape and design, three images can be created, one for the colour of the empty
table, one for the open table, and one for the table printed on billing terminal, as per the sizes shown.
The files are placed on the FAT32 formatted SD card or USB in folder named \Image\StoreName
(00000 used if no store name)
The images are loaded within Screen Designer, using the Image icon, Copy option. This will load the files
from the SD/USB into the image list for selection to key
Examples
Reason/
Filename
Empty table – Colour 1
TableshapeX_1.gif where X=1 to 7
Open Table – Colour 2
TableshapeX_1.gif where X=1 to 7
Printed Table – Colour 3
TableshapeX_1.gif where X=1 to 7
Example
Size 1
77 x 57 Pixels
77x57 Pixels
77x57 Pixels
tableshape1_1.gif
tableshape1_2.gif
tableshape1_3.gif
Example
Size 2
75 x 75 Pixels
75 x 75 Pixels
75 x 75 Pixels
tableshape2_1.gif
tableshape2_2.gif
tableshape2_3.gif
77 x 117 Pixels
77 x 117 Pixels
77 x 117 Pixels
tableshape3_1.gif
tableshape3_2.gif
tableshape3_3.gif
Example
Size 3
The following alternative pixel sizes, can be utilised as table shapes if required.
117 x 57 Pixels
157 x 57 Pixels
115 x 115 Pixels
77 x 157 Pixels
Table Screen Backgrounds.
Table planner backgrounds can be designed in Microsoft Paint or likewise as an 80 x 80 pixel file named
Tableback_x.jpg (where X is a number between 1 and 8). This image will be displayed tiled on the screen.
The files are placed on the FAT32 formatted SD card or USB in folder named \Image\StoreName
(00000 used if no store name)
The images are loaded within Screen Designer, using the Image icon, Copy option. This will load the files
from the SD/USB into the image list for selection to key
The Screen setting will then be changed to Display Background image
Sam4s SPS500 Programming Manual
- 41 -
Orderman
The Orderman handheld, operates as an order pad, allowing tables to be entered, products to be sold
and payment to be taken. The following outlines how to configure the register products to interact with
the Orderman. For specific peripheral setup please refer to the separate Orderman manual.
The following features are available for creating on the register, and operation on the Orderman unit.
Note :- Any changes made on the ECR should be updated to the Orderman unit, within the Setup,
System menu option (password 2545) select Update Database.
Then select Yes for all or No for PLUs only, and the Orderman will updated once powered off and on
with the products, groups etc.
For formatting of the units keypad etc, refer to the specific Orderman manual
PLU status# for
common
cook/loc/
category items.
PLU status# for
side groups
Void allowed
Enter a Status Group to be
used for Categories, Locations
and Cooking Strings. –
This will automatically set the
PLU Status Group option 12 –
PLU IS MEMO = YES.
Enter a Status Group to be
used for Side Group Items.
This will automatically set the
PLU Status Group option 5 – IS
PLU CONDIMENT = YES.
Start PLU
status# for cook
group
Enter a Status Group to be
used for Cook Group Items.
The PLUs within this group will
be treated as alpha text
New Cook Groups will
increment using this number to
the next available status group
for new Cook Group Item.
Start PLU# for
designer
Enter a starting PLU number
outside the range of saleable
items and below 1000.
It is recommended 501– 826
all of which should be created.
This prevents voids on the handheld, done by cursoring down over quantity
Split bill
available
The split bill function on the fast keys (under the display area) can be disabled.
Table transfer
allowed
The down arrow menu available in open orders has a table transfer option. This function is
used to enabled or disable the table transfer feature.
Discount
available
This prevents the discount icon on the Bill payment submenu.
Table list for
only one clerk
This allows either only the clerks’ own checks to be displayed (yes) or all clerks’ open checks to
be shown (no)
Init with no seat
By default seat one is assigned to products, set to Yes so no seat is set
- 42 - Sam4s SPS500 Programming Manual
Orderman
Are used to allow a selection of a memo text PLU within an open table prior to
selling an item. I.e. Starters, Mains, Desserts etc. Categories are predefined as:
-
20 PLUs are allocated
Automatically linked to the PLU Status Group set to PLU STATUS# FOR
COMMON / COOK / LOC/ CATEGORY ITEMS.
The Status Group to be used for Categories is automatically set with option 12 –
PLU IS MEMO = YES
Categories
Categories can be named by selecting the Location button, the item from
the top screen area, and choosing the descriptor change icon.
One location item can be allocated to one Orderman so that the name of
the unit is printed on kitchen orders for informational purposes.
I.e. Restaurant, Bar, Terrace etc. Locations are predefined as:
Location
-
50 PLUs are allocated
Automatically linked to the PLU Status Group set to PLU STATUS# FOR
COMMON / COOK / LOC / CATEGORY ITEMS.
The Status Group to be used for Locations is automatically set with the Status
Group option 12 – PLU is Memo = YES
Locations can be named by selecting the Location button, the item from the top
screen area, and choosing the descriptor change icon.
The Cook Groups prompt for kitchen instructions after the sale of a PLU.
I.e. A Cook Group called How Cooked, contains Rare, Medium, Well Done
etc. linked to Steak PLU for prompting when sold.
Cooking Strings
Cook Groups are predefined as:
-
100+ PLUs are allocated. E.g. 401-1000
Automatically linked to the PLU Status Group set to START PLU STATUS#
FOR COOK GROUP.
The PLUs sold will be registered as alpha text
Cook Strings can be named by selecting the Strings button, the item from the top
screen area, and choosing the descriptor change icon.
The Side Groups are used to prompt for optional extras (either chargeable or zero
priced) after the sale of a product I.e. Extra Sauces, containing Blue Cheese,
Peppercorn etc. linked to Sirloin Steak PLU for prompting when sold. Side
Groups are predefined as:
-
Side Groups
-
Linked to any saleable PLU in the system for messaging and auto-prompting
after sale.
Automatically linked to the PLU Status Group set to START PLU STATUS# FOR
SIDE GROUPS
The PLUs sold will be registered as Condiment PLUs.
Side Groups can be named by selecting the Side Group button, the item from the
top screen area, and choosing the descriptor change icon.
Items can be added to Side groups by selecting the Add Side group items button,
selecting the PLU from the list to be added, and if required using the descriptor
change to name the item
The Cook Groups are used to prompt for kitchen instructions after the sale of a PLU.
I.e. A Cook Group called How Cooked, contains Rare, Medium, Well Done etc. linked
to Steak PLU for prompting when sold. Cook Groups are predefined as:
-
Cook Groups
-
100+ PLUs are allocated.
Automatically linked to the PLU Status Group set to START PLU STATUS# FOR COOK
GROUP.
The PLUs sold will be registered as alpha text
Cook Groups can be named by selecting the Cook Group button, the item from the
top screen area, and choosing the descriptor change icon.
Items can be added to Cooked Groups by selecting the Cook Grp Link to PLU
button, selecting the PLU from the list to be added i.e. Steak. Then from the bottom
screen highlight the Cook group to be linked to the PLU and select Link Selected
Item / Group
Sam4s SPS500 Programming Manual
- 43 -
- 44 - Sam4s SPS500 Programming Manual
Program Mode
Sam4s SPS500 Programming Manual
- 45 -
PLU Add and Change
During PLU Programming, each PLU is assigned a descriptor, price or prices and other unique options.
The remainder of the PLU options are determined by linking the individual PLU to a PLU Status Group.
The PLU Status Group contains all of the detailed programming option selections that might be assigned
to a product. Separate PLU Status Groups are defined to accommodate the needs of groups of PLU’s.
Note:- Simple grid edit within PLU Quick Create can be used to edit the products in addition to the
following full edit method.
PLUs can be selected for editing using the following methods.
-
Press Screen, then item
top Main Screen icon enter Screen No, (also Page up/down) then select item or,
Search name,
Scan EAN8/13
Enter PLU No, and press OK
Press the item on the keyboard
PLUs set as keyboard defaults
Keyboard 1
PLU 1 to 120
Keyboard 2
PLU 161 to 280
- 46 - Sam4s SPS500 Programming Manual
Keyboard 3
Keyboard 4
Keyboard 5
PLU 321 to 440
PLU 481 to 600
PLU 641 to 760
PLU Add and Change
Description
Stock Link PLU
Modifier Qty
Group Link #1
PLU Status Group Link#
Piece Count
Product Mix
Recipe
Mix And Match Table #
(Promotion Table #)
Print Nv Image
Inactive
Preset
Allow Price Change
Allow Preset/Halo Override
Screen Link
This is the name of the saleable item, which will appear on receipts and reports.
This is the PLU number from which the stock will be reduce, if this was for
example a Half Pint PLU, the likely stock link would be the PLU code for the Pint.
This works in conjunction with the stock link PLU flag determining how many units
are to be reduced from the main stock item. The field consists of two decimal
places for example 50 would result in 0.50 being reduced from the stock of the
item program within the stock link PLU field.
This field is used to provide the first type of sales analysis by category i.e. Beer,
Lagers, this group is used for the sort by group printing of receipts and order
printers.
This is the programming for the status group link. Providing an en-masse
program for common system flags
This is the number of units to be used from a product mix group. This field is then
set to 2, so that for each item sold 2 burgers out of a case of 12 are recorded For
example a jumbo burger, requires 2 units of the Burger bought by the Dozen
product mix group
This is the group link by which the piece count controls the usage. The group
stores the units per outer information i.e. 12 burgers in a dozen.
This links to the ingredient inventory. When the product is sold, the quantities of
each ingredient used are subtracted from stock for the allocated recipe and the
appropriate sub recipes.
This is the promotion discount table, when the product or a mix of products,
allocated to the same table are sold the appropriate discount information from the
mix and match table will be subtracted.
The external receipt print can store images or have images sent to it from the
register. These images can then be printed every time a product is sold. The
image number is allocated for a PLU Status group, applying this image to all
products in that group where print NV image is set to Y
This prevents the product from being sold, without deleting, therefore still
retaining accumulated product sales
This determines whether the product is a pre-set or open price.
This allows you to change the price of a PLU when using the Price Change button.
This allows the operator to either manually enter over a pre-set priced item or to
override a maximum sale limit. This works per PLU, with each product having
individual restriction. If global restriction is required change the setting in
systems options.
This function allows the user to link a screen to a PLU so that when the PLU is
pressed the chosen screen is displayed.
Sam4s SPS500 Programming Manual
- 47 -
PLU Add and Change
Price/Halo 1 - 5
This is either the pre-set price of an item, or the maximum sale amount of an
open product.
This is the price level, for each product .There are five different prices per product, with
up to twenty price levels available to be allocated. This allows the user to create a
matrix of PLU’s and Prices each accessed by one of the twenty price keys.
Price Level 1 - 5
A product price level sales report is available showing the total quantity and value sold
per price and overall per product also a total for each price. When the price key is
priced the product is then checked to determine if that price level (1-20) exists in any
one of the five prices available. The default memory allocation is 4 prices per product.
PLU Delete
It is possible to delete a product which has no stock or sales totalisers. PLUs can be selected for editing
using the following methods.
-
Press Screen, then item
Top Screen icon enter Screen No, (also Page up/down) then select item
Search name,
Scan EAN8/13
Enter PLU No and press OK
Press the item on the keyboard
- 48 - Sam4s SPS500 Programming Manual
PLU Quick Create
The PLU Quick Create menu provides a fast and efficient method of Auto Screen Creation based on
Groups. This option creates a range of screens for each group with PLUs automatically allocated as per
the format
The top 2 lines show the groups which have been allocated screen numbers within the PLU Quick create.
6 Groups are shown on each screen, with Navigation keys
Each of the Group Screen buttons when pressed will show the associated PLU screens.
Example Register Screen.
Group Selectors
The Groups, the products are linked to are
displayed here.
PLU Items
The products related to the group are display
for sale
Navigation keys
Used to move between the groups.
The PLU icon can be selected to show the PLU by grid edit screen
The PLU icon accesses the Quick program screen.
All of the fields shown, are taken from the PLU Add
& Change edit screen, shown in a grid for easy edit.
Selecting a PLU by pressing the box, allows the top
icons Add, and Del to be used to fully edit or delete
an item. In addition the STS Group icon will access
the full PLU status Group Screen.
PLU#
This is the product code, for the item.
Descriptor
This is the name printed on receipts and bills
Group#
This is group printed on sales reports
Make Menu
STS Group
This is the PLU Status group used to globally set
program options for multiple items.
Price
This is the price 1 of the item.
Group #
This is the sequential group number, as used for
editing in the Group menu option
Note as standard all PLU’s are linked to group 1, therefore and
unless changed blank PLUs will appear in this group screen.
Alternatively leave group 1 without a screen number.
Descriptor
This is the name printed on receipts and reports
Add to Ttl
This controls if the Group sales are included in the final
group report total
Make Menu
Screen Number
Each Group is given a screen number in multiples of 5
i.e. 105, 110, 115 etc.
Make Menu
When this icon is pressed this creates 5 screens per
group with the PLUs linked.
Sam4s SPS500 Programming Manual
- 49 -
PLU Status Groups
PLU Status Groups allow memory to be used more efficiently. In most applications, large groups of PLU’s
are set with many identical options, while the PLU number, descriptor and price are unique.
On the PLU Programming each PLU is assigned a descriptor, price or prices and a other unique options.
The remainder, of the PLU options are determined by linking the individual PLU to a PLU Status Group.
The PLU Status Group contains all of the detailed programming selections that might be assigned to an
individual PLU. Separate PLU Status Groups can be set up to for the needs of groups of PLU’s.
Descriptor
This is the name of the group. These groups are not used for reporting,
or totalising therefore this name is for reference only
Taxable By Rates
This applies the selected pre-programmed tax rate to this item
Group Link #2
This field is used to provide the second sales analysis by category i.e.
Draught Beers etc.
Group Link #3
This field is used to provide the third sales analysis by category i.e. Wet,
Dry sales etc.
Are PLU’s In This Group Active
This will disable the sale of a product. Ideal when totalisers are still
being stored
Is PLU A Condiment
A condiment is associated to a product, For Example as a Cooking
Instruction, such as Rare, Medium Well Done, or as a chargeable item,
Blue Cheese, or BBQ Sauce. The condiments follow the PLU kitchen
printer links, and are printed highlighted on the order.
Compulsory Condiment
This forces the entry of a condiment after the sale of an item, i.e. a
steak may require cooking instructions to be entered immediately. This
would be set to the normal PLU ensuring a condiment PLU is pressed
directly after the sale.
Is PLU Single Item
This feature automatically finalises the sale when this product is sold,
assuming a cash payment
Is PLU Negative
This permanently changes the retail price of the item to a negative sale
- 50 - Sam4s SPS500 Programming Manual
PLU Status Groups
Is PLU Hash (Non Add)
This allows the sales quantity and values of an item to be treated differently;
these are not added to the same financial totals as ordinary products. The
totalisers to which the information is added are control by system programming,
it will be required that you set these system options according to the
specifications for your items. A H is shown alongside the PLU on the PLU trading
report to indicate the item is a HASH PLU (providing the PLU HASH option is set
to include sales on the PLU report)
Does PLU Use Gallonage
Gallonage PLU’s must be set as open PLU’s. The PRICE/HALO must be set as the
price per gallon (the price is set at three decimal places (£1.299) Gallonage PLU’s
will report the gallons sold in the activity counter on the PLU report by dividing
the PLU total by the price per gallon.
Is PLU Memo
This enables all PLU information to be printed, but not calculated to totalisers, i.e.
a description print
Is PLU Scaleable
This allows the product to be a weighted item, and register the weight
programmed. – (Check UK availability)
Auto Scale On This PLU
If Y, is entered, registrations of PLU’s linked to this group will automatically
multiply by the weight placed upon a scale connected to the register. (peripheral
options dependant) - (Check UK availability)
Auto Tare# (0 - 20)
Used to set the package weight of the scaleable product. - (Check UK availability)
Stock PLU
Is this product to be included in the stock taking ? i.e. will stock deliveries be
entered for this product.
Link PLU#
When a PLU in this status group is sold, the PLU that is linked is also sold.
Negative Inventory
This converts the positive stock entered for ingredients into negative totals.
Allow Promo
Is this product available for promotion sales using the Promo function key?
Allow Waste
Is this product allowed to register stock wastage totals entered by the operator?
Allow Discount
This controls whether a product is included for a monetary for percent discount
Allow Surcharge
This controls whether a product is included when a monetary for percent premium
Is Non Add# Compulsory
This forces the operator to enter a reference number after the sale of this product
Sam4s SPS500 Programming Manual
- 51 -
PLU Status Groups
Print On KV
This determines whether the product is printed on the Kitchen Video display
Kitchen Video Group #
This is the kitchen video group that the PLU is linked to.
Colour To Display On Kv (0-31)
This is the colour in which the information is to be displayed on the Video
Print On KP
If this is set to Y the item is available for print on up to 9 printer groups.
Print On KP Group 1 - 9
This is the group for the items to be printed on the kitchen printer. For
example all bar items may be in group 1 and the food in group 2. The kitchen
printer set-up will then determine which physical printer prints, which group
at which times.
Print Red On Kitchen Printers
Print products on the order in red. This is designed for Red/Black Printers, a
thermal printer will invert
Print Red On Receipt
Print products on the receipt in red. This is designed for Red/Black Printers, a
thermal printer will invert
Print On Receipt
This controls the product printing on the receipt, a priced item with no price
printing will still be included in the sale total.
Print On Journal
This controls whether the product prints on the journal printer
Display On Register Screen
This controls whether the product prints on the main register display.
Print On Guest Checks
This controls the product printing on the bill, a priced item which will still be
included in the sale total.
Print Price On Guest Checks
This controls whether the product’s retail price prints on the check bill, is to
be included in total
Print Price On Receipt/Detail
This controls whether the product retail price prints on the receipt and detail
journal printers
Auto Grill
Items may be programmed as AUTO GRILL this ensures the item is sent to
the printer immediately
Auto Grill Group #
This is the print group to be allocated to the printer programming to control
where the item is printed, when flagged as an auto grill item.
Cooking Item ?
There is a system flag which allows a special order ticket to be printed
including any PLU’s flagged as cooking item. This is printed in addition to the
normal Kitchen stub and provides an additional ticket showing only the
required items.
Linked NV Image #
The external receipt print can store images or have images sent to it from the
register. These images can then be printed every time a product is sold. The
image number is allocated for a PLU Status group, applying this image to all
products in that group where Print NV image is set to Y on the PLU
- 52 - Sam4s SPS500 Programming Manual
PLU Stock
PLU stock is a simple inventory system where each whole unit PLU activity subtracts a value of "1" from
the stock counter. (PLU stock applies only to PLU’s set in PLU status group as stock PLU? – Yes)
The quantity modifier and stock link PLU programming can be used to link together two products so
stock is reduced from one item with decimal quantity reduction if required.
This menu option can be restricted to a specific employee using the authority levels.
It is also possible to display the current stock level on the button using the General Function Option,
Show Real time stock on KBD, as a screen is opened the consolidate stock for the network is displayed.
Example
Stock on Screen
button display
Add
This adds to the existing stock figures. For example, deliveries transfers in etc..
Subtract
This subtracts from the existing stock figures, For example, returns, transfers out
Overwrite
This overwrites the existing stock figures. For example, beginning inventory etc.
PLU Minimum Stock
It is possible to enter a Minimum stock level for any product set as a Stock item. The register has
General function System Options which allow the restriction of the sale of stock items such as :-
Allow Sales for 0 Stock items
Allow Sales under minimum Stock
Sam4s SPS500 Programming Manual
- 53 -
Non PLU Price Inclusive Codes
The NON-PLU Code program must be set if you wish to scan UPCs (using the EAN 13 code) with
embedded prices, weights or quantities.
Within the EAN 13 code, the first two digits (part a) are used as an identifier and the last digit (part c) is
used as a check digit. The remaining 10 digits (part b) contain the Item code and price (or weight or
quantity).
021234500250
c) check digit
a) identifier
b) product code & price
There are 11 identifier numbers available for non-PLU code programming: “02” and “20” through “29”.
The purpose of this program is to define the format of the 10 digit part b for each possible identifier. For
example:
The structure of Non PLU identifier “02” can be defined to use 5 digits for the product code and 5 digits
for the price, and then the structure of Non PLU identifier “20” can be defined to use 6 digits for the
product code and 4 digits for the price.
PLU#02 PLU#20 Etc..
This is the format type of the barcode, within this section the barcode layout is
defined. The first two digits of the barcode define the barcode type
Length Of Field 1 (=PLU
Code)
The digits immediately following the two digit barcode definition are the
manufacturer s product code, this will be the PLU code for the item. This can
change in length depending on the manufacturer. It is necessary to define how
many digits are to be used for this format type
Length Of Field 2
This is usually the price field although there are alternatives. The length of this
field can vary for different barcode types. The length is defined in this field
Content Of Field 2
This defines the content of field two the norm is the price
Use Price Check Digit?
Some barcode formats use a check digit to ensure the price of the product has
been included within the barcode correctly. It must be determined which method
is used and programmed in this field
Tab Or Decimal Point Of
Field 2
This is used to determine the number of decimal places for the price of the Item
PLU Verify
This checks the PLUs to ensure no erroneous links have been made, due to incorrect data transfer from PC or USB. I.e
A PLU has been linked to mix and match 200, when only 50 are in the system. The following PLU links are checked.
-
Stock Link PLU
Modifier Quantity
Group
PLU Status Group
- 54 - Sam4s SPS500 Programming Manual
- Piece Count
- Product Mix
- Mix and Match
- Screen List
Barcode Format
The Register can produce Barcode Labels on the internal printer or a thermal printer that is physically
connected to the register. There are 20 possible print formats used to control height, width etc. The
labels can be printed from the PLU program menu, using an optionally displayed print barcode icon.
-
In order to display the PRINT BARCODE icon on the PLU edit screen, set PGM Mode - System Options General Printing Options - 39. Enable Barcode Printing to YES
-
The 20 barcode formats can be preset with the following print options from the PGM Mode - PLU – SelfPrint Barcode Format option.
-
Program a valid EAN 8 or 13 barcode as normal. In the PLU program screen press the PRINT BARCODE
Icon, and select the format (if no sizes have been set). The number of labels required for print is then entered.
PLU Edit Screen with Print Barcode Icon enabled.
Barcode Type#
The Print Format No. 1–20
Barcode Height 0-255
Height from 1 to 255 max
Barcode Printer Port
Port of the barcode printer
Print PLU Code
This prints the PLU number
Print PLU Name
This prints the PLU Name
Default Type
Where only one barcode type is to be used the type can be set as
default for speed of printing. The register will not then prompt to
select from 20 different formats.
Descriptor
Format Name for user selection
Barcode Width 0-6
6 max for EAN8 - 4 max for EAN13
Feed Line
Header Feed lines before printing
Print Price
This prints the PLU price
Justification
Print barcode Left/Right/Centre
Sam4s SPS500 Programming Manual
- 55 -
Group
Groups are designated to accumulate PLU sales for reporting analysis. A PLU can store sales information
in up to 3 groups, each of the groups linked are named in this file.
For Example, Group 1 linked in the PLU file GROUP#1 may be Starters, Mains etc.
Group 51 linked in the PLU Status group GROUP#2 field may be Food etc.
Group 99 linked in the PLU Status group GROUP#3 filed may be Total sales.
Add To Group Totals
This determines if the total sales for this category are to be included in the total
of all group sales on the read and reset analysis reports. It requires that only one
of the three group that a PLU is linked to is included in the group totals otherwise
the figures will be inaccurate.
Taxable By Rate For
Analysis 2
If this option is set when the destination 2 function key is used in REG mode the
taxable status of the item no longer follows the normal PLU tax rate but is taxed
at the rate programmed to this field
- 56 - Sam4s SPS500 Programming Manual
Function Key Edit
The functions keys shown below are explained in the following pages.
1
2
3
4
5
6
7
8
9
10
11
12
13
16
18
21
22
24
25
26
27
28
29
30
33
35
36
37
40
41
42
43
44
45
46
47
48
49
50
52
53
54
55
56
58
59
60
61
62
63
64
65
66
67
69
72
78
79
80
90
91
92
93
94
95
96
97
98
1
2
3
4
5
6
7
8
9
0
00
000
ADD CHECK
CANCEL
CASH
CHEQUE
CHEQ CASH
CLEAR
CONTINUE
CURR CONV 1
CURR CONV 2
CURR CONV 3
CURR CONV 4
CURR CONV 5
TABLE DSP
DECIMAL
REPORT
DONE
EMPLOYEE
EMPLOYEE 1
EMPLOYEE 2
EMPLOYEE 3
EMPLOYEE 4
EMPLOYEE 5
EMPLOYEE 6
EMPLOYEE 7
EMPLOYEE 8
EMPLOYEE 9
EMPLOYEE 10
ERR CORRECT
FD/S SHIFT
FD/S SUBTL
FD/S TEND
GUEST #
INACTIVE
KEY LEVEL 1
KEY LEVEL 2
KEY LEVEL 3
KEY LEVEL 4
KEY LEVEL 5
LIST CHECK 1
LIST CHECK 2
LIST CHECK 3
LIST CHECK 4
DELIVERY
DELIVERY LIST
N/A
NEXT DOLLAR
SHIFT CHANGE
ENTER
CURSOR DOWN
CURSOR UP
CURSOR LEFT
CURSOR RIGHT
PAGE DOWN
PAGE UP
NEXT RECORD
PREV. RECORD
101
102
103
104
105
106
107
108
109
110
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
144
145
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
166
167
169
170
171
172
173
174
175
176
DESTINATION 1
DESTINATION 2
DESTINATION 3
DESTINATION 4
DESTINATION 5
DESTINATION 6
DESTINATION 7
DESTINATION 8
DESTINATION 9
DESTINATION 10
MACRO #
MDSE RETURN
MISC TEND 1
MISC TEND 2
MISC TEND 3
MISC TEND 4
MISC TEND 5
MISC TEND 6
MISC TEND 7
MISC TEND 8
MISC TEND 9
MISC TEND 10
MISC TEND 11
MISC TEND 12
MISC TEND 13
MISC TEND 14
MISC TEND 15
MISC TEND 16
MISC TEND #
MODIFIER 1
MODIFIER 2
MODIFIER 3
MODIFIER 4
MODIFIER 5
MODIFIER 6
MODIFIER 7
MODIFIER 8
MODIFIER 9
MODIFIER 10
#/NO SALE
P/BAL
N/A
N/A
PAID OUT 1
PAID OUT 2
PAID OUT 3
PAID OUT 4
PAID OUT 5
E.J. RECALL
%1
%2
%3
%4
%5
%6
%7
%8
%9
%10
PLU
PRICE INQ
PRICE LEVEL 1
PRICE LEVEL 2
PRICE LEVEL 3
PRICE LEVEL 4
PRICE LEVEL 5
PRICE LEVEL 6
PRICE LEVEL 7
177
178
179
180
181
182
183
184
186
187
188
189
190
191
193
195
196
197
198
199
200
201
202
203
204
205
206
207
208
209
211
212
213
214
215
216
217
218
219
220
221
222
224
225
226
227
228
229
230
231
232
233
234
235
236
237
238
239
241
242
243
244
245
248
249
250
251
252
PRICE LEVEL 8
PRICE LEVEL 9
PRICE LEVEL 10
PRICE LEVEL 11
PRICE LEVEL 12
PRICE LEVEL 13
PRICE LEVEL 14
PRICE LEVEL 15
PRICE LEVEL 17
PRICE LEVEL 18
PRICE LEVEL 19
PRICE LEVEL 20
PRINT
PRINT CHECK
PROMO
QUIT
RCPT ON/OFF
RECALL CHECK 1
RECALL CHECK 2
RECALL CHECK 3
RECALL CHECK 4
RECD ACCT 1
RECD ACCT 2
RECD ACCT 3
RECD ACCT 4
RECD ACCT 5
RECEIPT
REPEAT
SCALE
SEAT
SPLIT ITEM
SPLIT PAY
STOCK INQ
STORE CHECK 1
STORE CHECK 2
STORE CHECK 3
STORE CHECK 4
SUBTOTAL
TABLE 1
TABLE 2
TABLE 3
TABLE 4
TAX EXEMPT
TAX SHIFT 1
TAX SHIFT 2
TAX SHIFT 3
TAX SHIFT 4
TAX SHIFT 5
TAX SHIFT 6
CLK IN/OUT
TIP 1
TIP 2
TIP 3
TRANS CHK1
TRANS CHK2
TRANS CHK3
TRANS CHK4
TRAY SUBTOTAL
VOID ITEM
WASTE
FUNC. LIST#
X/TIME
N/A
KP ROUTING
SPLIT CHECK
ALPHA TEXT
NEW CHECK 1
NEW CHECK 2
253
254
256
257
268
269
NEW CHECK 3
NEW CHECK 4
PRICE CHANGE
CASH W/DRAW
PREV. SCREEN
NEXT SCREEN
401
402
403
404
:
498
MACRO
MACRO
MACRO
MACRO
:
MACRO
1
2
3
4
98
Sam4s SPS500 Programming Manual
- 57 -
Function Key Listing
Function key options vary per key. Each feature is explained in the following pages.
ADD CHECK
Used to add multiple guest checks (soft checks) for payment together or to
add checks between different tracking files, or to move one check to another.
Manager Required
This forces sign on of a management user, or manager password entry.
CANCEL
Press cancel to abort a transaction in progress. All current items are removed
Halo (0 No Limit)
Manager Required
Print On Receipt
Compulsory Reason
This
This
This
This
CASH
Used to finalise or tender cash sales. Change is computed when the amount
of the cash tender is greater than the amount of the sale. The optional
system flag can be set to allow change calculation on a sale that is finalised
using the post tender system flag
This is the maximum sale amount for this key
This allows each tax rate to be excluded from the sale calculation
This controls whether the cash drawer will open.
This forces the entry of monies given for change
This prohibits partial tender i.e. Value lower than sale
This forces the user or a Manager to sign on for partial tender, or a
Manager password to be entered.
Halo (0 No Limit)
Exempt Tax
Open Drawer
Amount Tender Compulsory
Disable Under Tendering
Manager Required
For Under Tendering
CHEQUE
is the maximum sale amount for this key
forces sign on of a management user, or manager password entry
controls whether cancelled transactions will be printed.
forces the entry of a reason for reporting of key usage.
Halo (0: No Limit)
Exempt Tax
Open Drawer
Amount Tender Compulsory
Disable Under Tendering
Use this key to finalise or tender cheque sales. Change is computed when the
amount of the cheque tender is greater than the amount of the sale, for cash
back etc…
This is the maximum sale amount for this key
This allows each tax rate to be excluded from the sale calculation
This controls whether the cash drawer will open.
This forces the entry of moneys given for change
This prohibits partial tender i.e. Value lower than sale
Manager Required
For Under Tendering
Non Add# Entry Compulsory
This forces a Manager to sign on for partial tender, or a Manager password
to be entered.
This forces the operator to enter a reference number
Halo Y=Change N=Tender
The maximum value can apply either to the sale amount tendered or to the
change given
- 58 - Sam4s SPS500 Programming Manual
Function Key Listing
CLEAR
Press CLEAR to clear numeric entries or error conditions
CHEQUE CASHING
Use the Cheque Cashing key to exchange a cheque for cash.
Halo (0 No Limit)
Manager Required
This is the maximum sale amount for this key
This forces sign on of a management user
Manager Required for HALO
Requires a Manager password or clerk for values over the HALO limit.
CURR CONV 1 - 5
Used to convert and display the value of the transaction in foreign currency.
This works also for Euro dual totals in-conjunction with system printing flags.
It is assumed currency one is the Euro rate
This is the current exchange rate
This determines whether change is given in the local currency or in the same
currency by as the sale was paid.
This is the number of decimal places for the exchange rate
This determines whether change is given in the local currency or in the same
currency by which the sale was paid.
Rate
Change In Foreign Currency
Decimal Point
Change In Foreign Currency
TABLE DSP
This displays the table layout for opening and managing guest checks
DONE
This closes the current screen display and returns to the main menu
DESTINATION 1 to 10
This key is used to record sales totals providing analysis on both the financial
report and special hourly sales analysis report
This allows each tax rate to be excluded from the calculation
This changes the area in which the item is printed from the normal
programmed route to one of the 4 pre-programmed kitchen printer periods
The destination key can switch to the selected price level when pressed.
Exempt Tax
KP Period Override
Price Level 1 to 20
EMPLOYEE # (CASHIER)
The employee number key is used to sign on an employee who is starting
registration.
EMPLOYEE 1- 10
The employee key can be programmed to sign on a specific cashier when
pressed directly without entering a code, the employee 1 - 10 keys can be
used for this purpose. These keys are used for Push Button clerk entry. The
employee number to be allocated to this key is set in P-Mode, system options
programming
ERR CORRECT
Press error correct immediately after an item to remove that item from the
sale total.
This forces sign on of a management user, or manager password entry
This forces the entry of a reason for reporting of key usage.
Manager Required
Compulsory Reason
FD/S
Food Stamps are a USA method of Tendering via coupons, with F/S
determine if an item is food stampable. FD/S Subtotal, shows only the total
of food stamp items, and the FD/S Tender for taking monies in coupons.
INACTIVE
The inactive function key can be re-used as many times as necessary to
inactivate key locations
Sam4s SPS500 Programming Manual
- 59 -
Function Key Listing
LIST CHECK 1 – 4
Press the List Check key to display a list of open checks, for each of the four
tracking files.
Manager Required
This forces sign on of a management user, or manager password entry
KEYBD LVL1
There are five keyboard level keys used for switch between different
keyboard designs.
Manager Required
This forces sign on of a management user
GUEST #
Used to record the number of guests served by a transaction. The entry may
be compulsory; the entry set to print on orders, or receipts.
This forces guest entry when a check is opened
This forces guest entry at all times
This prints the number of guests on kitchen order
This prints the number of guests on the receipt
Comp After Beginning Of Check
Compulsory For All Sales
Print On KP (Kitchen Printer)
Print On Receipt
DELIVERY
This opens a check file, and prompts for the customer details. How many
customers can be stored is set in memory, and which check file is used can
be set within the service system options menu.
DELIVERY LIST
When pressed this shows open or closed delivery numbers in a window for
check recall.
MACRO # - CODE
Used to execute one of forty possible macros by entering the macro number
and pressing the macro code entry key.
MDSE RETURN
Use to remove items from the sales totals within or outside of a transaction.
This is the maximum sale amount for this key
This forces sign on of a management user
This adds instead of subtracting to the NET grand totals
Halo (0 No Limit)
Manager Required
Add To Net Grand Total
Skip Adjustment Of PLU Total
Compulsory Reason
The key, as standard, subtracts the refunded items from the PLU totals this
prevents that happening
This forces a reason entry for reporting of the key usage.
MISC TEND #
Used to access by code any one of the 16 MISC TEND keys used to finalise or
tender sales paid by various charges or other media. Tendering may or may
not be allowed depending upon programming
MISC TEND 1 – 16
Use a MISC TEND key to finalise or tender sales paid by various charges or
other media. Tendering may or may not be allowed depending upon
programming.
This is the maximum sale amount for this key
This allows each tax rate to be excluded from the sale calculation
This controls whether the cash drawer will open.
This forces the entry of monies given for change
This forces a manager sign on or password entry for under tendering
of the sale value.
This forces the operator to enter a reference number
This allows an amount greater than the sales total to be entered for change
This prevents the entering of an amount less than the sale total
Halo (0 - No Limit)
Exempt Tax
Open Drawer
Amount Tender Compulsory
Manager Required
For Under Tendering
Non Add# Entry Compulsory
Allow Over Tender
Disable under Tendering
- 60 - Sam4s SPS500 Programming Manual
Function Key Listing
MODIFIER 1 - 10
Preceding a PLU entry a modifier key changes one digit of the PLU number,
causing a different PLU to be registered. MODIFIER keys can be set to
change either the item code or the description only. This can be used to build
up a code number system with various modifiers working together to sell a
complied code. For example if MODIFIER 1 is set to change the 4th digit of
the PLU by 4 and MODIFIER 2 is set to change the 3rd digit by 5 pressing
MODIFIER 1 then MODIFIER 2 followed by PLU 1 would sell code 4501 PLU 2
would become 4502 etc.. There are relevant system options which can be
changed to control how modifier keys operate.
Manager Required
This forces sign on of a management user
Modify Descriptor
This changes the description of the product but not the code
Print Descriptor On Receipt
The modifier key description is prevented from being printed on a customer
receipt.
Print Descriptor On Check
The modifier key description is prevented from being printed on a check
tracking bill
Print On KP Descriptor
This determines whether the descriptor is printed on the Kitchen order
Affect Digit Of PLU#
The digits of the PLU code can be modified by the next field i.e. 3
Value Of Digit To Be Added
This is the number 0-9 by which the selected digit is to be changed i.e. 3
……………………………………………………………….affected by value 2 means 1 = 201 and 2 = 202
PAID OUT 1 – 5
Halo (0 - No Limit)
Manager Required
Press a Paid Out key to remove monies from the drawer and deduct from
cash in drawer report totals.
This is the maximum sale amount for this key
This forces sign on of a management clerk or entry of a manager password
Compulsory Reason
This forces a reason entry for reporting of the function key usage.
#/NO SALE
Non-Add Entry Halo 0-14
Allow No Sale Function
Allow Non Add Function
Manager Required
No sale Inactive After Non Add
Comp at Begin of sale
Comp Non Add Must Match
Print On Receipt
Used to enter a non-adding memo number during a transaction, or used to
open the cash drawer.
This is the maximum digits for the reference number.
This will enable the operator to open the cash drawer
This will enable the operator to enter a reference number
This forces sign on of a management user
Once a reference has been entered it its not possible to do a no sale
This forces the operator to enter a reference number before start of sale
The halo is no longer a maximum but a compulsory criteria to be met
The no sale will issue a ticket if this flag is turned on.
Compulsory Reason
This forces a reason entry for reporting of the function key usage.
E.J. RECALL
The recall key is used to recall the last number of transactions, where
transactions are taken from the Electronic Journal. The RECEIPT key can be
used to issue copy receipts
This forces sign on of a management clerk or management password entry.
Manager Required
PLU
Used to sell an item using the products code number rather than pressing a
PLU key on the screen.
PRICE ENQUIRE
The product price is displayed on-screen
Manager Required
This forces sign on of a management user
Function is Stay Down/Pop Up
This sets if the price inquire clears after one item or requires the CLEAR
Sam4s SPS500 Programming Manual
- 61 -
Function Key Listing
PRICE LVEL
Manager Required
Prevent Zero Price Sale
There are 20 price level keys, and 5 can be set per product. When the key is
pressed the following item is searched to see if any of the 5 price levels
match the key Price Level 1 – 20 pressed, if so the item is sold at the preset
price
This forces sign on of a management user
If the matching price is 0.00 this option can restrict sale of the item
Alternative Price Level
If the matching price is 0.00 this option sets an alternative price to sell at.
%1 - %10
Allow Multiple Sale Coupons
Ten discount/Premium keys are available to handle various types of
discounts, mark-downs and adjustments to items or transactions.
For open keys this is the maximum amount, for fixed percent items it is the
rate to be applied
The discount/premium amount can be included within the tax calculation
This allows the items to be prohibited without making the key inactive
This forces sign on of a management user
This determines whether the function must be applied to each item or to the
whole sale total after subtotal.
This determines whether the function will apply either a monetary or a
percent adjustment.
This determines whether the adjustment will be applied as either a discount
or addition.
This determines the adjustment i.e. a pre-set rate or manual
This enables the operator to manually enter an adjustment even when there
is a pre-programmed rate
This forces use of the Manager to sign on when it is necessary to override
programmed amount.
This reports the values inclusive of the % value I.e. 1.00 – 10% would report
90p
This enables more than one coupon operation per sale.
Allow Discount Per Trans ?
This restricts the operation of discount /premium added at subtotal
PROMO
Press the PROMO key to zero the price (the item remains). This can be used
in 2 for 1 promotions. A promo count is available for each item
This forces sign on of a management user
The amount can be included within the tax calculation, relevant if VAT is to
be added, to prevent the PLU from being required as a payment.
Halo / Rate
Taxable By Rate 1 - 6
Function Is Inactive
Manager Required
Function Is Sale / Item
Function Is Amount/Percent
Function Is Plus / Minus
Function Is Open/Preset
Allow Preset Override
Manager Required For
the pre-Preset Override
Function Nets Item Total
Manager Required
Taxable By Rate 1 - 6
PRINT CHECK
Print Check On Printer # (0-40)
Print Chck Automatically
Service Chk…………………
Used to print a bill for any of the check tracking files from track 1 to 4. The
format can be customised if required, with group totals, logos etc.
This is the printer number which will print the check bill.
This will ensure no manual operation of the print check key is required. The
check is held after the bill is printed.
Print Consec# On Guest Check
This enables the receipt number to be printed on bill
RECEIPT ON /OFF
This is used to turn the receipt on or off, The receipt can be programmed
using system flags to be a continuous receipt with post receipt, or to print
only when the post receipt key is pressed.
SPLIT ITEM
When like items are consolidated in a transaction. It is possible to move the
cursor to the item and press the SPLIT ITEM key to display the items
separately, instead of in consolidated form. This is used with the SEAT key
Manager Required
This forces sign on of a management user or manager password entry.
- 62 - Sam4s SPS500 Programming Manual
Function Key Listing
RECD ACCT 1 – 5
Halo (0 - No Limit)
Manager Required
Press a RECD ACCT key to add cash, check or miscellaneous media to the
drawer totals
This is the maximum sale amount for this key
This forces sign on of a management user
Compulsory Reason
This forces a reason entry for reporting of the function key usage.
RECEIPT
Press this key to issue a transaction receipt to the set receipt printer
Print “Re-Print” On Receipt
The word re-print can be suppressed on copy receipts.
REPEAT
Use the repeat key to quickly re-order a set of items. The last order for a
check can be repeated.
Manager Required
This forces sign on of a management user
RECALL CHECK 1 - 4
The Check Tracking System can maintain only balances (hard checks) or
entire transactions (soft checks) in the registers memory. Four different
tracking files can be separated to maintain different information for example,
restaurant checks, call-in orders, delivery orders, and or table balances. The
check number can be entered by the operator or calculated automatically by
the system.
This forces sign on of a management user
This makes it compulsory to enter the seat of each person at the table so
that if required at finalisation seat separation and split payment can be
carried out.
This forces the operator to enter a table number
The table number can also be used to recall open checks.
This requests the input of guests when a check is opened
This forces the operator to enter a check for every sale
The system can work on manually entered check numbers, or can generate
it’s own sequential number
The check can be restricted in operation solely to the employee that started
stored the sale.
This prints the check number on the receipt
This prints the check number on the audit
This prints the check number on the order
The sale is made and stored and the check number is automatically
generated. Pressing the check key recalls the oldest check ready for
finalisation. This can be overwritten by manually entering the check
The sale details can be printed automatically when stored
This forces use of the New Check key for sales to a check that does Not
already exist. (The New Check key follows the status of this key)
Manager Required
Enforce Seat#
Table Entry Required
Multiple Checks For Each Table
Guest Count Entry Required
Compulsory For All Sales
Assigned By Register
Opening Employee Has
Exclusive Access
Print Check# On Receipt
Print Check# On Journal
Print Check# On KP
Auto Check Management
Print On Guest Check Automatic’
Disable Opening New Check
Length Of Check Digits (0 -10)
The check can have an enforced number of digits.
SEAT#
Used to identify a specific seat (or person) within a transaction. Facilitates
separate payment by seat from a single check and identifies to the food
preparation staff (through KPs and KVs) how to assemble meals.
Manager Required
This forces sign on of a management user, or password entry
Function Is Pop Up/Stay Down
It is possible to enter seat numbers as the items are being sold. This will
allow all items to be allocated to the seat selected unless an alternative seat
is entered. I.e. enter seat 2 and sell PLU 1,2,3 all will be allocated to seat 2
Sam4s SPS500 Programming Manual
- 63 -
Function Key Listing
STOCK INQUIRE
Manager Required
Function is: Pop Up/Stay Down
Used to display the current stock situation for a PLU. This will display the
total for all the registers
This forces sign on of a management user
If set to stay down the terminal will stay in inquire mode
TABLE# 1 – 4
This is used for reference as to which table a check is related to, there can be
numerous checks per table, depending on, the programming of the store
check key. Checks can also be recalled using the table number.
STORE CHECK 1 – 4
Halo (0:No Limit)
Exempt (Tax 1 – 6)
Non Add Compulsory?
Print On Receipt?
The check tracking system can maintain only balances (hard check)
or entire transactions (soft check) in the register memory. Four
different tracking files can be separately maintained For example,
restaurant checks, call-in orders, delivery orders, and/or table
balance. Press one of the four STORE CHECK # keys to store a
tracking transaction.
This is the maximum value which can be stored per transaction.
The tax rate will not be charge when the check is saved
This forces the entry of a reference number using #/No sale
This prints the function description on the receipt
Print On Journal?
Manager Req. for Service
Of Negative Balance
This prints the function description on the journal
This forces the management user to use the storage of checks,
which have a minus sale total.
Auto Check Management
This allows storing of a sale onto a sequential check number without
having to initially open the check.
TAX EXEMPT
The Tax Exempt can be programmed to exempt taxes from a sale.
Halo (0 - No Limit)
Exempt Tax
Non Add Compulsory
This is the maximum sale amount for this key
Each Tax rate can be excluded from the calculation
This forces the entry of a reference number using the #/No sale
function
TAX SHIFT 1 – 6
These are used to temporarily change the pre-programmed tax rate
of a product.
CLOCK IN/OUT
Manager Required
Enter the employee clock in code then press the key to record start
and end work times, breaks etc. Hours are maintained by the time
clock system. There are various analysis reports for labour costing to
assist with management of this feature.
This forces sign on of a management user, or password entry
CASH WITH DRAW
This deducts the monies entered from the cash in drawer total.
KP ROUTING
The kitchen printing can be re-routed to another printer either timed
or on request
This forces sign on of a management user
This determines if the change of printing routing stays until changed,
for one item or stays down for one transaction.
Manager Required
Routing Period
- 64 - Sam4s SPS500 Programming Manual
Function Key Listing
TIP 1 - 3
Halo (0 - No Limit)
Tip: Percent / Amount
Tip: Open / Preset
Taxable By Rate 1 - 6
Must Be Paid By Misc Tend
After Tip
Tip amounts add to
Net & Gross Totals
Charge Tip is Deducted from
from cash
Used to enter a tip amount on a check tracking bill.
This is the maximum sale amount for this key
This determines whether the value entered is to be applied as a
monetary amount or a percentage
The tip key can be either preset with a % or have the value entered
during the sale.
The key can be included within the tax calculation
This forces finalisation on a miscellaneous tender key
once a tip entry has been made.
The Tips amount can be added into the net financial and GT total
The Tips can be applied as a Cash financial total the value is then
subtracted from the cash totalisers
VOID ITEM
Used to remove products from the current sale.
Halo (0 - No Limit)
Manager Required
This is the maximum sale amount for this key.
This forces sign on of a management user
Compulsory Reason
This forces a reason entry for reporting of the function key usage.
WASTE
Used to start and end entries of items that are wasted. A waste count
is maintained for each item and the inventory is adjusted.
Are the wastage values to be included in the product mix group
Affect On Projections
X/TIME
Allow Split Pricing
Used for multiplication and split pricing.
This allows entry of fraction quantities i.e. 1 x/time 3 x/time - will
result in a 3rd of the items quantity and value being sold i.e. 1.00 sold
@ 1/3 is 33.333
NEW CHECK 1 – 4
Unlike the recall check key which allows the opening of both checks
and new checks, this function only allows New check number to be
opened. Pre-existing checks are opened using the Recall Check#1-4
PRICE CHANGE
This allows the price of an item to be changed. This can be enabled
or disabled at PLU level.
This forces sign on of a management user
This determines if the items preset price is overwritten, one shot,
always or with a user prompt
Manager Required
Permanent Price Change
Alpha Text
Permit Multiple Lines
Use Pre-Defined Alpha
Print In Double
Do Not Print Alpha on Receipt
Do Not Print Alpha on Journal
Do Not allow Manual Alpha
Allow On Screen Alpha Edit
Used to manually enter or from a list, select text to be printed on the
receipt, or kitchen order.
Allow manual entry of more then one line of text
This allows the messages to be pre-programmed
This prints the alpha text in double size characters.
This prevents the Text printing on the receipt
This prevents the Text printing on the journal
This allows selection from the 10 messages but not manual entry
This allows the pre-defined messages to be changed in register
Sam4s SPS500 Programming Manual
- 65 -
Function Key Listing
Report Function
A code can be entered and this key pressed in register mode and the
required report will be printed. This function can also be used within
Macros to automate reports, using the codes from table below.
E.g. 011120 REPORT – is a Financial Z1 IRC
01
02
03
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
56
57
58
59
61
62
63
64
65
REPORT
Financial
Sales by Time
All PLU’s
PLU’s by Group
PLU Grp select Group
Top 20 PLU’s
PLU Zero Sales
PLU Zero by Group
PLU Sales by Price
Mix and Match
Not Found
Employees
Individual Employees
Employee Signed on
Groups by Employee
Groups
From/To Groups
Selective Groups
Drawer Totals
Drawer 1/2/3
Labour Groups
Sales & Labour %
Daily Sales
Groups By Time
Destination 1 By Time
Destination 2 By Time
Destination 3 By Time
Destination 4 By Time
Destination 5 By Time
Destination 6 By Time
Destination 7 By Time
Destination 8 By Time
Destination 9 By Time
Destination 10 By Time
Track 1 By Time
Track 2 By Time
Track 3 By Time
Track 4 By Time
Checks for Track 1
Checks for Track 2
Checks for Track 3
Checks for Track 4
Check Select Employee
Check Current Employee
Track 1,2,3,4
Product Mix
Product Projections
Station Totals
Active– time keeping
Daily Time Keeping
Shift Reporting
Inventory
PLU Stock
Stock by Group
Stock by Individual Group
Food Cost
PLU Minimum Stock
String Report 1
String Report 2
String Report 3
String Report 4
Custom Report
Type
0-X /
0-X /
0-X /
0-X /
0-X /
0-X
0-X
0-X
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X
0-X
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X
0-X
0-X
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
0-X /
- 66 - Sam4s SPS500 Programming Manual
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
1-Z
Level
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 2
2 only
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1 to 5
1
1
1
1
1
1
1
1 to 2
1
1
1
1 to 5
1
1
1
1
1
1
1
1 to 5
1 to 5
1 to 5
1 to 5
1
REPORT
01
TYPE
1
LEVEL
1
IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
2-IRC
2-IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
Only From Check Tracking Register
Only From Check Tracking Register
Only From Check Tracking Register
Only From Check Tracking Register
Only From Check Tracking Register
Only From Check Tracking Register
Only From Check Tracking Register
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
2-IRC
2-IRC
2-IRC
0-Standalone /1-Selected / 2 – IRC
2-IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
2-IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone /1-Selected / 2 – IRC
0-Standalone
IRC
2
OPTION
0
Option
Group number (1~2 digit)
Employee No. (1~3 digit)
From/To -I.e 1 to 2 is 0102
Group number (1~2 digit)
Week data (1 digit)
Shift number (1 digit)
Group number (1~2 digit)
System Flags
The following allows customization of reporting and options using the register system options, these are
sorted by category to assist the programmer in finding a specific option.
General Function options
Manager Control Negative
Sales
Manger Control Negative
Tender
Manager Control Zero
Sales
Enforce Destination At the
Begin of Sale.
This prevents minus priced products being sold in the register position. Manager
access is required to continue the sale.
This prevents transaction which are a minus value being finalised in the register
position. Manager access is required to finalise the sale.
This prevents transaction with zero sales figures being finalised in the register
position. Manager access is required to finalise the sale.
This makes it compulsory to press one of the totalisers keys at the beginning of a
sale.
Enforce Destination Before
Tender
This makes it compulsory to press one of the keys at the end of a sale. When using
the analysis keys to compulsory change the printing to kitchen periods the analysis
key would be forced at the beginning of the sale
Default Destination
Rounding On %
Rounding On Split
/Decimal Multiplication
Consolidate Like Items
Hash Options
Activate Rounding On Cash
Activate Rounding On Sub’
Rounding System
Global Entry Limit (0-7
0=No Lmt)
This enables the most common of the types of sales totalisers to be set as
standard. It is possible to press any of the alternative keys to switch the sales
totals to another area.
It is assumed as standard when a minus/premium calculation is carried out
rounding with round up/off at the 3rd decimal place. This can be changed to round
either down or off at the 3rd decimal.
This allows entry of fraction quantities i.e. 1 @/for 3 @/for - will result in a 3rd of
the items quantity and value being sold i.e. 1.00 sold @ 1/3 is 33.333 It is assumed
round up/off at the 3rd decimal place. This can be changed to round either down or
off at the 3rd decimal.
This combines items together i.e. 2 of PLU 1 would print PLU1, PLU 1. With this flag
set the register will show 2 x PLU not PLU1 PLU1.
When a product is set as HASH this means all totalisers for this product are not to
be treated in the normal manner, i.e. added to gross, net etc. The Hash PLU can be
added to various totalisers
Design for the European market used to activate total rounding
Design for the European market used to activate total rounding
Design for the European market used to setup the rounding system criteria.
This forces the system to only accept the number of digits entered here i.e. 4 digit
means only 99.99 can ever be made as a sale. It should be noted that if a
maximum of 99.99 sale is required it would be better to Enter 5 digits as to tender
would require 100.00
Sam4s SPS500 Programming Manual
- 67 -
System Flags
General Function options
Direct Multiplication
Allow PLU Preset / Halo
Override
Under normal circumstances a value which is entered then proceeded by a
product is assumed to be a price entry.
However with this flag on it is assumed to be a quantity this in turn eliminates the
need for the x/time key. For example to sell 5 of product 1 you would not use 5
x/time product 1 but 5 of product 1. This applies to pre-set items only.
When disabled prevents any product being sold as a manual price override of a
pre-programmed price. This is a general setting, taking priority other program
restrictions that may be in place for the products.
Silent Key Depression
This prevents the system for making a key beep when a button is pressed.
Deactivate Void Mode
This is a security feature to disallow the void mode operations on this terminal.
Allow Copy PLU By Range
Allow Post Tendering
Employee:
Popup/Staydown
The program menu option copy program, allows various details to be copied from
one to another such as screens for PLU’s. The copy parameters can be set so
that a product is copied to another product or to a range of items.
This allows the recalculation of change for the last sale, by entering the value and
pressing Cash
This determines whether an employee remains signed onto the terminal when a
sale is completed, this is referred to as stay down. The alternative is pop up
which means as soon as a sale is finalised the employee is signed off forcing an
employee code to be re-entered every transaction.
Employee Sign On
The employees can be signed onto the terminal in various ways. The most
common method is to allocate employee buttons Alternatively, they can use an
employee code button. This allows you to use either the EMPLOYEE number which
is the default sequential code or the OPERATING CODE which is a unique code
programmed per employee.
Qty Limit For X/Time Key
No multiplication quantity will be accepted which exceeds the value
Error Buzzer is Spot
This sets if the buzzer is a continuous noise or one sound.
Guest Check Balance Halo
(0=No Limit)
The sales value which can be stored against a tracking value can be restricted to
a maximum limit, this can be programmed here for all tracking files 1 – 4 or
against each individual store check key. The HALO message will appear to warn
the operator that the maximum balance has been achieved.
Linked# Employee (1–10)
Key
Ten push button employee sign on keys can be programmed to the screen that
can be used to sign on any employee within the system. The employee’s
sequential number is allocated here. This enables that employee to be signed on
at the press of a button.
Allow Not Found PLU
Allow the prompt for PLU creation when a not found product is sold.
Set Default Seat# To 1
The System can be programmed to enable individual seat allocation per guest for
each tracking file. This allows each person to pay their share of the overall bill. A
total will be calculated for each seat allocated to items on a tracking bill. Normally
seat numbers are entered when required, this option will automatically allocate
each person to Seat No. 1.
Enter Time For Transaction
Void
The Time is prompted for before a sale is made in void mode.
Screen Saver (Minutes)
The display will turn off after the allocated number of minutes, a key press will
activate the display
Allow Multiple
Multiplication
This feature cannot be used with SPLIT PRICING or DIRECT MULTUPLICATION.
The quantity key will allow two entries before the sale of a product, these two
entries are then multiplied together to give the total sales quantity for the product
i.e. 5 x/time then 10 x/time = 50 items
- 68 - Sam4s SPS500 Programming Manual
System Flags
General Function options
Tax Shift
(Pop Up/Stay Down)
When it is necessary to change the pre-programmed tax rate of an item using the
tax shift key, the decision can then be made to allow that change to take place just
for the item i.e. ITEM POP UP, or until another selection i.e. STAY DOWN.
Base Currency (Local
Currency/Euro Currency)
This is for future use, to assist with changing from home currency to Euros on a
permanent basis
Allow Clerk Interrupt
This will allow employees to lay away a sale, this enables numerous staff to operate
the terminal at once.
Allow Floating Clerk
This allows employees to use any terminal in a multi EPOS site. Commencing a sale
on one machine and moving the sale throughout the system for additions etc as
they sign onto different terminals.
Clerk Change Without
Sign Off
This enables an operator to interrupt the sale in progress without the need of the
original operator to sign off, providing a true clerk interrupt principle
Skip In Not Found PLU
Registration:
This allows both the Group Link and the Description to be removed from the NOT
FOUND prompt required when creating a new product in the register position.
Subtract Change From
Foreign1 Total
This determines if the change for foreign currency transactions, will subtract from
the Foreign monies total on the financial report.
Receipt Status On
Operator Display
This controls whether the RON / ROFF indicator is shown on the REG display,
indicating which mode the receipt printing option is set to.
Card Reader Enabled
This enables the optional device of a Magnetic card reader.
Dallas Key Compulsory
for Clerk Sign on
This forces a Dallas key to be used for clerk sign on. (Note :- a program password
exists of 9999 Employee in case no Dallas is present)
Only Display PLU which
has PLU on Select PLU
The PLU Add & Change selector screen, can be set to show only screens with PLUs
and not functions.
Show price per item on
Quantity
Show Single Q’ty Unit
Price
When the X/Time key is pressed this determines if the unit price is shown
This flag when set will always show the unit price even if the quantity sold is one.
Display Message on Pole
It is possible to display the time or a user message on an external pole display
Pole display Message
Direction
The Pole display message can scroll left, right or in both directions
Allow Sales for 0 Stock
If the stock of an item set for stock control is 0 this flag prevents the item sale
Allow Sales under
Minimum Stock
The sale of an item can be prohibited if the stock of an item is equal to minimum
stock levels
Screen Saver Type
The Screen Saver can be set as floating or rotating
Show Real Time Stock on
Keyboard
With this flag set, the current stock level for inventory stock flagged items is
displayed on the button during normal sales operations reducing as the key is
pressed. In a multiple register site, this will require access to all terminals in the
network in order to sell a stock item as the consolidate stock position is displayed.
Sam4s SPS500 Programming Manual
- 69 -
System Flags
Tax Options
Tax Rounding Factor
It is assumed as standard that a tax calculation resulting in more than 3 decimal
places will be rounded up/off. This can be changed to round either down or off at
the 3rd decimal place.
Print Taxable Amounts On
R/J
This prints the Taxable value of the goods to which tax is to be applied on both
the receipts and journals.
Taxable Status Indicators
(Display & Print)
When an item is linked to a tax rate it is also assigned a symbol relating to the
tax table. This assists with viewing of the tax totals on the receipts and relating
them back to an individual item. It also serves as a useful check to ensure an
item has been successfully programmed to the tax totals.
Print Tax Amounts At
Tender
This determines whether the amount of TAX charged will be printed on the receipt
at finalisation.
Print Vat Tax Amount
Separately
This prints the value of the sale net of vat on the receipt.
Tax Print:
(Combined/Itemized)
This feature is designed to simplify the receipt issued. When products of different
tax rates are sold the tax can be printed separately per rate, this is referred to as
itemised. Alternatively the total tax due of all the rates can be displayed and
printed, this is referred to as combined.
Print Tax Exempt
Descriptor/Ttls
When an item is exempt from tax this can be indicated on the receipt by printing
both a descriptor and the value of the exempt amount. Tax exemption works in
conjunction with function key system flags being programmed.
Print Subtotal Without Tax
When adding tax to sale total, the total can be printed without the tax total added
before the tax calculations are printed.
Do Not Show Food Stamp
Indicator
If the USA FD/S keys are used items will be set as food stampable. This option
determines if the indicator is shown.
Print Group Tax
Information
With this set the tax values are calculated for group report printing.
Cash Drawer Options
Allow Sales With Drawer
Open
This enables sales to be made even when the drawer is open
C.I.D. Amount Limit
When the system reaches the programmed limit the machine will warn the
operator to take action and perform a PAID OUT sequence to reduce the CASH IN
DRAWER totalisers.
Open Drawer During X
Reports
The cash drawer does not normally open when X reports are taken. This system
flag opens the drawer at the appropriate times.
Open Drawer During Z
Reports
The cash drawer does not normally open when Z reports are taken. This system
flag opens the drawer at the appropriate times.
Activate Open Drawer
Alarm
This works in-conjunction with the alarm time providing a warning when the
drawer is open too long.
Open Drawer Alarm Time
This is the time limit in seconds that the drawer can be left open before the alarm
activates.
Open Euro & Local Currency
Drawer
This will allow operate two cash drawers, to allow monies to be taken in one
currency and change issued in another.
Open Remote Drawer
This allows a drawer on another terminal to be opened via employee control
Open Drawer during Cash
Declared
The cash drawer is opened during X Mode monies declared procedure.
- 70 - Sam4s SPS500 Programming Manual
System Flags
Training Mode Options
Open Drawer In Training
Mode
The cash drawer is not normally opened during staff training. This system flag
allows for the drawer to open as normal.
Training Employee File #
This is the employee number used to provide the training mode employee report
totalisers. If a training mode report is required, one of the employee numbers is
set aside for reporting purposes. This employee is then no-longer used in the
register position, but reserved for training mode report printing, usually printed
out by selecting reporting of an individual employee number.
Send Orders To The Kp/Kv
In Training
Whilst training mode is activated, the kitchen printing is not normally required.
This options activates the printing as normal.
Print Journals In Training
Using this system flag it is possible to enable or disable journal printing whilst
training is taking place.
Print Receipts In Training
Using this system flag it is possible to enable or disable receipt issuance whilst
training is taking place.
Print “Training”
The indicator TRAINING is displayed and printed, whilst the training mode is
active to show the terminal is not operating in normal registration mode. This
indicator can be suppressed.
Stock Is Deducted In
Training Mode
This will allow stock to be deducted for the PLU’s current stock holding, whilst
sales are made during training.
Sam4s SPS500 Programming Manual
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System Flags
Level / Modifier Options
Default Price Level
The terminal has five prices per product where the price can be allocated from
any one of twenty price bands.
This option determines which price level will be loaded as standard when the
machine is turned on. The Price Level keys will be required to switch from this
level to an alternative.
Price Level
The switch between levels can be programmed in three ways. Firstly STAY DOWN,
in this instance when a Price Level key is used, the new screen page selected will
remain until the Price Level key is pressed.
The second option is POP UP; this forces the price to return to the default price
level, when for the next item.
The third option TRANSCATION POPUP allows the level to stay during one
transaction before returning to the original price level.
Preceding a PLU entry a modifier key changes one digit of the PLU number,
causing a different PLU to be registered. MODIFIER Keys can be set to change
either the item code or the description only.
PLU Mod Keys
This option is to determine whether the effected the modifier key is to stay active
until another selection is made. This is referred to as Stay Down. The alternative
is that the change takes effect solely for that product and normal operation will
be resumed when the next product is sold. This is called POP UP.
The third option allows the level to stay down one transaction before returning to
original settings.
For example to modify the 3rd digit of a number by 2 would be 1 = 201 1001 =
1201 etc ideal for different sizes etc i.e. PLU 1 Pint 201 Half-Pint etc. Modifier
keys can also be used for a different function. They act as text print keys,
modifying the description only of a product sold, providing instructions for
products to be printed on receipts, KP orders etc.
Apply Modifier To Code
Entry PLUs
The modifier change as outlined above can be programmed for screen items
only .
Modifier Overwrites Prev
Modifier
If Yes, only the last modifier entry will affect the PLU number. Use this setting
when a PLU is modified only once, i.e. small/med/large. If N, several modifiers
affecting different digit positions could be entered that will the PLU registered.
Use Clerk’s Price Shift Level
It is possible to change screen and price levels per operator, by specifying which
levels are selected when sign on takes place. This determines if operator or
function shifting is used for screen and price levels.
Exit To Main Screen At
Done Key Once
When the DONE key is pressed, the operator will be taken back to the default
screen.
Default Screen Level
The terminal has two hundred completely independent screens programmed into
the system. This option determines which screen will be loaded as standard when
the machine is turned on.
Exit to Main Screen At
Finalization
This option takes the operator back to the main menu screen when the current
sale has been finalised.
Use Clerk’s Default Screen
Level
This option allows the clerk to sign on with the desired screen as set up in the
employee programming options.
Default Keyboard Level
This determines which keyboard layout is to be used as standard on the terminal
from any one of the five available.
Keyboard Level
This determines if the keyboard level will remain, only for one item, Stay Down,
or Transaction pop up back to the default keyboard level
- 72 - Sam4s SPS500 Programming Manual
System Flags
Tracking File Options
Automatic Transfer Check
This refers to re-assigning a check opened by one employee to another
employee. This automation allows transfer when an employee opens a check, or
changes the operator whilst a check is open.
Checks Paid Slip Is Stub
This produces an abbreviated bill, showing only financial information only.
Print Guest Check
This prevents guest bills being printed at the terminal, even if a print check key
is programmed. Designed to set the terminal as an order, not payment register.
Track 2 Holds Closed Chks
Frm Trk1
Track 4 Holds Closed Chks
Frm Trk3 (as previous)
If this flag is activated, TRACK 2 is not to be used as a normal open check
balance storage system. It is an archive for closed checks, which were opened
on tracking method 1. As a check is closed on tracking method 1, the data is
stored in check file 2, available for reporting by printing “Open Check Tack 2”
report. The maximum file size for data storage is determined by the MAXIMUM
NUMBER of checks set in the memory allocation.
Starting Check# 1 – 4
When using the auto check number generation system this is the number from
which the checks will begin to be generated. Each file can have a different
starting number.
Check Limit 1 - 4
This is the maximum number that can be automatically generated by the
terminal, and works in-conjunction with the starting check number, when the
limit is reached the message, buffer full will appear until one of the existing
checks is finalised.
Reset Check # 1- 4 At Z1
When running a system with automatic check number generation, the check
numbers can be reset back to the starting check number at one of three stages.
Show Backup Master Down
Indicator
This will provide an indicator on the register display, showing the situation of the
backup terminal, checking the status every time the IRC network is interrogated
Open Check with MCR
Open Check with Scanner
MCR Starting offset
MCR Data Length
This allows the opening or recalling of a check file 1 to 4 using the magnetic
card reader
Using a PS2 scanner, it is possible to recall EAN 8 barcodes as identifications for
Delivery Accounts (function 69).
This defines the track information on the magnetic card with the starting
number of digits to be offset
This is the length of data to be applied to the operator as the sign on code,
when read from the MCR card.
Check Tracking Type 1 – 4
If the check is set to Deposit type it is necessary to enter a deposit using RA1
when the check is opened. In addition only a manager (or manager code) can
accept payment for the check.
Print check before Tender
Compulsory
The Bill must be printed using the PRINT CHECK key before the check payment
can be accepted
Print Delivery Info on
Guest Check
If the DELIVERY function is used to open a check and enter the customer
details, this determines if the customer details are printed on the bill
Prevent Sale over Deposit
amount
This prevents the sale exceeding the deposit amount (enter via RA1 to a check)
when the check tracking type option is set as Deposit.
Sam4s SPS500 Programming Manual
- 73 -
System Flags
Kitchen Printing / Video Options
Print at KP Total Amount
Print at KP Print Seat#
Print at KP Order #
Print at KP Transaction
Void Items
Print at KP PLU Code
Print at KP PLU Price
Print at KP Bitmap
Print KP Number Of Items
Logo Message
Print At KP#: Number Of
Total Items
Enable Sort KP By KP
Group#
# Line Feed At Begin Of KP
Print
# Line Feed At End Of KP
Print
Combine Like Items On KP
Or Kvs
Send Order To KP On
Subtotal
Send Order To Kvs On
Subtotal
Print Voided Orders At KP
Or Kvs
KP Is: Real Time/Batch
KVS Is: Real Time/Batch
Use KP Router: The Same
For All Reg / Register
Separately
KP Order#: Combine
Reg#&Cons# / Global
Order#
Display KP Time Period#
Display KP Order#
Separate KP By KP Group#
Separate By KP Item
Use Special KP Order Form
Alpha Text To KP
Print Delivery Info on KP.
The sale total can be printed on the kitchen printer showing the total value
This provides extra information for waitresses by printing the seat number
This is especially useful when a check number is not used, as the order number
identifies what sale/customer the food produced is to be served to. This can also be
used as a global order number providing a central consecutive number for orders
This will print items/sales removed from a sale to the kitchen printer indicating
those items are no longer required.
This will print the PLU number alongside the description on the printer.
This will print the price of the product alongside the description on the kitchen
printer. When used with the total amount line print; this provides a good substitute
for a sales receipt.
This will print the external printer (downloaded into the printer) graphics logo on
the kitchen/remote order stub, providing the appropriate model of printer is used.
This will print the total number of items for each kitchen ticket, I.e. when separated
by group this will be the number of items for each group, starters etc. Alternatively,
it is the total number of items on that particular ticket.
This will print the receipt logo message on the kitchen order, ideal for providing
varying formats of stub receipts.
This prints the number of items per sale on the order ticket.
The information is printed on the kitchen printer in the order the food was sold;
however this may not necessarily be a logical order for the chef. It is possible using
this system flag to identify the preparation group it refers to i.e. starter, main
courses etc. A sale that is then entered in a random order will be re-sorted by the
preparation group programmed to the PLU status group.
It is possible to feed the paper before information is printed; this in-turn makes the
receipt issued longer.
It is possible to feed the paper after information is printed; this in-turn makes the
receipt issued, longer.
The same product can be printed separately when more than one has been sold or
print consolidation on one line with a quantity and total value.
This flag sends items to the Remote Printer when the SUBTOTAL key is pressed.
This flag sends items to the Kitchen Video System when the SUBTOTAL key is
pressed.
This prints items removed from the order using the Void function on the kitchen
order printer.
Batch is normally set, the alternative is real time i.e. items are printed as sold.
This flag controls when items are to be displayed on the Kitchen Video System.
When Real time is selected the items are displayed. The alternative is batch; items
are then shown at the end of the sale
The terminal has the capability of four pages of kitchen printer output settings;
each controlled by time, or manually using the KP routing key or the analysis keys.
The four pages can apply to the whole network, independently per terminal
The order number can be the combined register and consecutive number
combination or used as a global order number providing a central consecutive
number for all food orders printed in the kitchen.
This indicates on the register display, which one of the four printer pages is in use
The order number being currently printed can be displayed on the register display.
Each product is linked to a kitchen print group, these groups are then allocated to
the printer. This cuts the ticket after each group (requires sort by group option)
A separate kitchen ticket can be issued per product, producing one ticket per item.
It is possible to print an additional kitchen order to the receipt printer, issued when
the normal remote KP order is printed. Using the PLU Status group it is possible to
include or exclude items from the order form.
Alpha Text entered can be printed to the Kitchen Printer using this option
If the DELIVERY function is used to open a check and enter the customer details,
this determines if the customer details are printed
- 74 - Sam4s SPS500 Programming Manual
System Flags
General Printing Options
Print On Receipt:
This controls what will be printed on the receipt ticket.
Employee Name
This programs whether the employee name will be printed on the receipt
Consecutive #
This programs whether the consecutive number will be printed on the receipt
Items By Group
The products can be printed on the receipt in the order they were entered or can be
sorted into their group, i.e. all food together, then all drinks. They are sorted using
the PLU programmed Group#1
Date
This programs whether the date will be printed on the receipt
Time
This programs whether the time will be printed on the receipt
Preamble/Postamble
Order #
Seat #
Receipt Feed Lines After
Print
Lines After Preamble
Lines Before Postamble
Buffered Receipt: Stub /
Full
Print Rcpt When Signing
On/Off
Print Rcpt When Clocking
In/Out
It is possible to print a message at the top of the receipt; this is referred to as the
PRE-AMBLE message. It is also possible to print a message at the bottom of the
receipt this is referred to as the POST-AMBLE message. This programs whether the
messages will be printed.
The kitchen order number can be suppressed on the receipt printer
The Seat Number can be suppressed on the receipt printer
The receipt can be increased in length by entering the number of extra lines to feed
after printing. This applies only to receipt print, not kitchen printing. If an overall
number of lines feed are required for the printer whatever the print, it is
programmed in S-mode port definition.
It is possible to print a message at the top of the receipt; this is referred to as the
PRE-AMBLE message. This programs how many extra lines are fed after the
message before sales details
It is possible to print a message at the bottom of the receipt this is referred to as
the POST-AMBLE message. This programs how many extra lines are fed before
printing the bottom logo message.
When the receipt is printed after the sale is completed i.e. buffered the information
printed can be an abbreviated financial stub or a full-itemised receipt.
It is possible to issue a receipt for each employee that signs into the system for
registration
It is possible to issue a receipt for each employee that clocks into the system for
time clocking
Condense Tray Sbtl
Receipts
The system has a function called tray subtotals. This allows users to press a key; to
issue a receipt for the items sold since the last press of the tray subtotal key. The
sale is continued and tray subtotal is pressed again to issue receipts for further
items. It is then possible to finalise and receive a completed receipt. This feature is
ideal when a ticket is required for items within a sale, as well as a payment receipt
for the whole transaction. This option allows the printed information to be
condensed, reducing the amount of paper used.
Journal: Real Time /
Batch
The timing of the print to the journal can be controlled; real time means the
moment a product is sold the information is printed. The alternative is batch
printing; the information is printed at the end of sale.
Print PLU Code With
Descriptor
It is assumed not necessary as standard to print the product code of the item sold,
as most clients do not refer to the code number. However in a scanning system this
information may be required in addition to the product description. This flag prints
the product number every time the description is printed.
Transaction # Is Random
Number
The receipt identifying number can be changed from sequential to random if
required.
Home Currency Symbol
The monetary symbol for the country in which the machine is based. I.e. £s , Euros,
etc.
Converted Currency 1
Symbol
The symbol printed when money is entered using currency conversion key 1.
Conversion one is the rate used for EURO conversion.
Converted Currency 2 - 5
Symbol
The symbol printed when money is entered using currency conversion key 2 - 5
Print Tender On Receipt
This controls whether the amount given by the customer for payment is printed on
the receipt.
Date Print
This option toggles the date format between DDMMYY, MMDDYY, and YYMMDD
Sam4s SPS500 Programming Manual
- 75 -
System Flags
General Printing Options
Guest Check
Preamble/Postamble
There are two types of logo messages, the standard sales receipt message, or the
alternative guest bill check tracking message. This option decides which is to be
used. I.e. the same sales receipt logo message on all prints outs, or a specific guest
check message to be printed on bill. This may include messages like TIPS ARE AT
YOUR DISCRETION, PLEASE SIGN HERE etc… not normally required on a standard
sales receipt.
Print Receipt
Automatically
Irrespective of the receipt on / off settings, this flag will force the receipt on
continuously.
Print Rcpt After Time
Clock Edit
This is an optional receipt print when the time clock wages data is edited manually
in the X-mode
Print in Double Total
Print in Double Tender
Print in Double Change
This prints the subtotal of the sale in double size
This prints the monies given by the customer in double size
This prints the change due in double size
Print in Double Order#
This prints the kitchen order number in double size
Print As Foreign
Currency 1
Foreign Currency 1 is normally the Euros, this feature helps deal with the necessity
of dual pricing. Each of the following determines when the home currency rate is to
be printed along with the EURO total
Total -This prints the total of the sale in Euros as well as home currency
Tender - This prints the value of monies given in Euros as well as home.
Change-This prints the total of change given in Euros as well as home
Print Guest Check Print
Count On GC
Print Number Of Items On
Receipt
Disable Printing In
Currency Conv
This will print the number of times the bill has been issued at the bottom of each
bill produced.
This will print the number of items purchased for this sale on the receipt
When converting a total from home currency to a foreign currency there is standard
information printed. It is possible to suppress the Change Rate, Foreign Amount,
Home Amount
Print All Currency In
Conv2-5 Op.
This allows when using Euros dual pricing and payment in a further currency to
print both the information in Euros also in the currency by which the sale is to be
paid, for Total, Tender and Change
Print Group Name When
Printing Items By Group
When the receipt is sorted by group it is possible to have the group name printed at
the top of each group section.
Allow Multiple Receipts
The will allow/disallow multiple copy receipts to be printed.
Print Group Totals For
Item By Group
When a receipt is set to sort by group and print group name, it is possible using this
flag to print a gross subtotal value for the group
Do Not Print PLU For Item
By Group
This will suppress the printing of PLU’s and print only the group totals. This is used
in-conjunction with the Print group totals for item by grp, for option
Reset Previous Item
counter for Recall
When using the print item count and clerk interrupt this flags determines if the item
count reflects the whole count or just the current sale.
Print Promotion after
Trigger PLU
If an item triggers a mix and match discount, this flag determines if the discount is
printer after the item or at the end of the sale. This flag can not be used for group
sorted receipts as the offer always prints at the subtotal
Enable Barcode printing
Within the PLU edit screen it is possible to enable barcode printing of EAN 8 and 13
digit PLUs on the internal or external receipt.
- 76 - Sam4s SPS500 Programming Manual
System Flags
General Printing Options
Pre / Post Image on
Receipt
This controls which preloaded image will print on the receipt header (pre)
or receipt footer (post)
Pre / Post Image on
Guest Check
This controls which preloaded image will print on the Guest Check header
(pre) or receipt footer (post)
Loading Internal Printer Images Via SD
It is possible to load in via SD card 14 images used to create a library of header and footer images which
are interchangeable.
-
Create the images as shown and save to a Fat32 formatted SD card in \update\sps500
SPS530
80mm
Printer
Logo_xx.bmp
(where xx is 01 – 14)
Maximum 576 X 240 pixels
Black and White
SPS520
44mm
Printer
Logo_xx.bmp
(where xx is 01 – 14)
Maximum 384 X 240 pixels
Black and White
-
In S mode power Off/On whilst depressing the Cash key and then press the top left, bottom
left, top right, bottom right corner keys to access the service menu.
-
Type in 1287 and press enter, then select Setup and Logo Define to load the files.
Service Mode Password
1287 and press Enter
-
Setup then
Logo Define
Images are loaded in
\update\sps500\Logo_xx
.bmp (xx 1 to 14)
Within P mode, System Options - General Print Options - Option#8 tab the following can be
changed to set which image number will be printed
Sam4s SPS500 Programming Manual
- 77 -
System Flags
Report Printing options
Zero Skip
Print % Of Sales On PLU
Report
Print Linked Groups On
PLU Report
Promo/Waste Totals On
PLU Report
This option Enables or Disables zero values to be shown on the following reports,
Financial, PLU, Employee, Group, Time Period and All Other reports
The product report prints the quantity and value sold per product. This can then be
used to calculate the percent value of total sales that item has achieved.
The products can be linked to groups for sales analysis by category; it is possible to
print this number on the report to help identify the product category.
It is possible to print along side the products sales information the quantity of items
that have been issued as wastage, also the number of items that have been sold as
promotional products.
Indiv Item Usage Qty On
PLU Report
This will print not only the total quantity sold, but also the total usage which is
calculated from an addition of quantity sold + Promotion Products + Wastage items.
Count On Time Report Is:
Customer / Guest
The hourly report indicates the value of sales made during that time. The counter
can be either the total number of transactions per hour referred to as the customer
count. The alternative is using the GUEST# key that totals the number of guests
i.e. how many people have visited the establishment.
Use Function Key
Descriptor In Report
When the default description of the function key is changed from the default
settings this alternative description will print during registration, the choice
determines whether the description is to be used for reporting or whether the
default settings are to be used.
Print Min Stk Rpt After
Finan Report
Any product where the stock is below the minimum stock level will appear at the
bottom of the financial report, resetting the minimum stock report when the
financial report is issued as a Z. This assumes that the stock items have been reordered and are no longer required on the minimum stock report.
Print Grand Total On
Financial Report
This will print / suppress print of the running grand totals on the financial report.
Print Groups By Employee
Report After Employee
Report
When the employee financial report is printed it is possible using this flag to
automatically print the group by employee report which shows the sales group
breakdown per employee
Print PLU Profit on PLU
Report
A PLU price can be designated in report options, as the cost per item, the difference
between the “cost” and the retail price can be printed on the reports
Do not Print Hash Symbol
If a product is set as hash item (non add) this flag will optionally print alongside an
indicator of the hash status on the PLU report.
Do not print Time on
Reports
This suppresses the time print on the reports.
Print Open check Total on
Financial report
This controls whether the value of outstanding balances for each of the four
independent check files is printed on the financial report.
- 78 - Sam4s SPS500 Programming Manual
System Flags
Report Options
Only Ttl On Product Mix
Group Report
The product mix groups are used to identify item usage and sales of selected
products by time range. This flag changes the format of the report from a
time period analysis per product group to a total analysis per group, reducing
the length of the report.
Only Items With Actual Inv
Entry
When set this will only print out ingredients that have an actual stock figure
entered for them.
Cash Declaration Compulsory
This system flag forces the operator to enter the value of monies in the
drawer before reporting
Reset PLU Report At
Inventory Z1
This will reset the PLU sales quantity and value report when resetting
ingredient inventory information. This should be considered carefully as an
option, ensuring that your intentions are to reset PLU sales
Reset Inventory Report At
PLU Z1
This will reset the ingredient inventory data when the PLU sales quantity and
values are reset. This should be considered careful as an option, ensuring that
the intention to reset the information is what was required.
Time Keeping: Minutes /
100units
Omit Tax Totals From Net
Sales Gt
Allow Z Of Open Check
Reports
Confirm Before Totals Clear
On Z
Reset After Z Financial
Report -Gross Sales Gt
Reset After Z Financial
Report -Net Sales Gt
Reset After Z Financial
Report -Negative Sales Gt
The clocking In/Out option can calculate labour costing based on minutes or
100s of an hour.
The system has a running financial totals this, as standard will include any tax
charged. This can be omitted
The system assumes that all checks opened will be paid it is possible to allow
or disallow clearing of these without payment i.e. Z reset the report.
If this flag is set the system will request a key press once a Z report is run to
activate clearing of the totals. It is a security measure to ensure the operator
is aware of their actions.
This is the running total of the retail value of goods sold. It is not normally
reset when a financial report is issued, as its purpose is to provide an on going
GRAND TOTAL
This is the running total of the monetary value of goods sold. It is not
normally reset when a financial report is issued, as its purpose is to provide an
on going GRAND TOTAL
This is the running total of all negative products sold. It is not normally reset
when a financial report is issued, as its purpose is to provide an on going
GRAND TOTAL
Reset After Z Financial
Report -Z Counter
This counter is used to show the total and number of each type of report that
has been taken. Resetting starting the numbering each time a Z report is
taken, if this flag is set.
Consecutive #
This counter is used to number each receipt that has ever been issued. This
resets and starts the numbering each time a Z report is taken.
Void Mode Totals Add To
Grand Ttls
The running grand totals are totals of sales and financial information for goods
and moneys received; Voids are normally deducted from these totals. It is
possible to reverse this and add voids taken to the totals. It is not the norm to
set this flag; there are certain environments where it is applicable.
Allow Z With Open Orders
Check#1 - 4
It is possible to decide whether the system will allow resetting of the terminal
when there are open balances. This can be defined for each of the tracking
files independently
Only Items With Current
Inventory
The ingredient stock report can be printed only for items which have a total
within the current inventory field
Allow Z With Open Clerks
This will allow/disallow reports to be taken when there is a sale outstanding on
a clerk.
PLU Cost Price Level
This allows a PLU price level to be used as a cost price selection, with the
retail price offset against the cost to show a monetary profit.
Sam4s SPS500 Programming Manual
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System Flags
Time Keeping Options
Overtime Hour Is Used For:
Day / Week
Hours Per Overtime Starts
Overtime Factor
Enforce Out For Break Or
Out Entry
Tip Reporting % Of Sales
Employee Time-In/Out:
Clock In Code / Employee#
Overtime can be paid on the number of hours worked per day or week. I.e. 8 hrs
a day or 37 hrs per week.
Once an employee’s total hours worked have reached this point then an overtime
rate will be paid.
This is the ratio of the pay rate for overtime for example 1.5 will indicate time
and a half.
This enforces the employee to enter why they are clocking out either for a break
or to clock off
The tips earned can be calculated as a ratio of sales that each employee has
achieved. This is the percentage value employees will earn
There are various employee restrictions for clocking on to the system. The
standard register sign on code can be used as the clock in code or an alternative
separate clock in code can be allocated. This option determines which code is to
be used for time in/out operation.
E.J. and Detail Printing Options.
Activate Electronic Journal?
This enables the electronic journal, allowing storage of all actions made on the
terminal which are then stored to the memory for reporting.
Display E.J. Buffer Full
Warning?
The terminal has a maximum number of lines allocated in the initial memory
allocation. When this is reached the terminal can display a warning indicating it is
time to take a reset report.
E.J. Override When Buffer
Full?
When the maximum limit is reached a reset can be forced to clear the totals. The
alternative is to start at the oldest information stored and begin to overwrite the
information, providing a continuous loop. It should be noted, the oldest data is
overwritten and cannot be reported on.
All information can be sent to the terminal and when reported extracted as
required i.e. all Cash Transactions, Voids etc. The alternative is to send only the
information that you require. This will save on the memory required, as only part
information is stored. The system then ceases to operate as a true journal of all
transactions but provides a monitoring system for the information that you
require. The choices available are:-
Send To Electronic Journal
Cash Transactions
Cheque Transactions
Misc. Tender Transactions
Transactions With %
Recd Acct & Paid Out
Return Transactions
Err Correct & Void
No Sales
Cancel Transactions
Transactions With Negative
Reports
Program Scans
Check Tracking
Clerk Interrupt
- All cash sales made during normal operation
- All cheque sales made during normal operation
- All Miscellaneous sales made during normal operation
- All sales containing a discount or premium operation
- All received on account or Paid out sales
- All Merchandise Return sales transactions
- All transactions containing an error correct or void.
- All Transactions containing no sale operations.
- All Register Mode cancelled transactions
- All Transactions with negative product sales.
- All Read & Reset reports which are printed
- All Program scans, which are printed.
- All movement on open checks can be stored
- All sales where a balance has been stored by a clerk.
When an electronic journal is not used, it is possible to use an external
detail audit printer. The following information can be printed.
Send To Detail
Transactions With Negative
Reports
Program Scans
Trans. W/Out Negative Items
- 80 - Sam4s SPS500 Programming Manual
- All transactions with negative products
- All Read and Reset reports, which are printed
- All Program scans, which are printed.
- All transactions with none negative product sales
Tax
The system allows up to 6 tax rates to be programmed. The register will operate either a
VAT inclusive system where the prices are entered including tax, or as an
Add on Tax system, and the Tax will be calculated as the item is sold
Sam4s SPS500 Programming Manual
- 81 -
Messages
Various messages can be reprogrammed by changing the default settings. It is also possible to program
receipt and bill header/footer messages in this section. A list of all pre-programmed descriptors can be
printed using the program scans option. It is also possible to load all default descriptors using the service
mode, if modifications are to be removed.
Logo Message
Error Message
System Descriptors
Report Descriptors
Check Endorsement Msg
Guest Check Logo Msg
Used to program the sales receipt Pre-amble header message and Post-amble
footer message. The justification selection can be used to auto centre etc
The User error messages can be modified in this section.
The default messages, for Subtotal, Change etc can be modified in this section.
This can be used to change the default report descriptions such as GROSS, NET
This sets the message printed when the Cheque endorsement message is used.
Used to program the guest bill tracking receipt Pre-amble Header message and
Post-amble footer message. The justification selection can be used to auto
centre etc the programmed message. The option to use guest message or
receipt message when printing a bill is programmable in the system options
Pole Display
The scrolling message for the pole display be entered here.
Alpha Text Message
The alpha text key can be pre-programmed with 10 messages for selection,
which can be displayed when the alpha text key is pressed.
Reason#
Certain functions i.e. Void can force the user to make a selection from a list as
to the reason, i.e. Damaged, the sales are then totalled accordingly on the
reports. It is possible to set if the reason selected will print or report to the
financial totalisers as shown above.
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Time Periods
Memory allocation determines whether there are 24, 48, or 96 time periods. Time periods will default to
hourly periods if 24 periods are selected in memory allocation; 30 minute periods if 48 periods are
selected; 15 minute periods if 96 periods are selected.
Time periods can be set to custom lengths using this program. If fewer periods are needed than are
available, these periods can be made inactive so that they will not appear on reports. To remove a
period, replace the "Y" (active) for the period with an "N" (inactive). All time units are based upon a 24hour clock
# Of Periods Set In
Memory
This is the initial setting of the number of periods
Time Period
Each time period can be altered from the defined time ranges providing
no two time periods overlap, time periods can also be suppressed from
printing.
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Employee
The employee file contains information for register operators as well as employees who use the register
only for time keeping.
Specific functions that are allowed or disallowed for each employee are determined by assigning the
employee to an authority level.
Two 10 digit code numbers may be assigned for each employee. A time keeping code is used to clock in
or out and a separate sign on code used to operate the register. The social security number is for
reference only and appears only on reports.
Employee #
This is the sequential program code held by the system
Name
This is the clerk name entry field
Social Sec #
This is a reference field for storing the employees official reference number
Clock In Code
This is the code used for time in/out wages calculations
Operating Code
This is the code used for registration procedures.
Link To Authority Level
Job Code 1 - 6
Pay Rate 1 - 6
Each employee can be linked to one of nine different security levels, defined by
the authority program
Each employee can perform up to six different jobs from waitress to bar
manager. This code number is the reference number from the Job code file for
the relevant job description
Each of the six jobs being performed can be allocated from the pay rate table a
different hourly wage rate.
REG – Drawer Port 1
A remote drawer can be allocated on another terminal for transactions.
Training Mode
This sets the employee as a training employee recording no sales totals.
Default Price Level
An employee can automatically change to a specific price level at sign on
Default Screen Level
Manager
Edit Job Codes
Edit Pay Rates
All employees can have a different screen level when they sign on. For example
bar staff can go to the drinks menu and a waiter can go to the food menu.
This option defines whether the employee is set up as a manager. The option
relates to management restrictions in the function key settings.
A breakdown of hours by job is also reported for each employee (The job codes
to be used by all employees are set up here). There are 20 possible job codes.
Each job code must be given a descriptor here.
The pay rates to be used by all employees are set up here. There are 50 pay
rates each job code for each employee can be allocated a different pay rate
Dallas Key Link
If Dallas keys are being used then the key code is entered here
Sales Area Position
This sets whether the sale functions are displayed on the right or left of the
screen as the employee signs on.
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Authority
Each employee must be assigned to one of nine authority levels. The selections made here for each
authority level determine the operations that are allowed for each employee linked to the level.
Authority Level
The authority level number. Select which authority level to view/modify
Descriptor
Each of the authority levels can be given a description for reference purposes.
Clock In/Out Entry Only
This allows an employee solely to use the time clock feature
Must Clock-In Before Sales
This forces an employee to clock in before any register sales can be made.
Can Clock-Out With Open
Chks
This controls whether an employee can close a session with outstanding balances
on a check.
This provides a restriction on employees allowing them only to operate the check
tracking system
Guest Check Entries Only
Guest# Entry On New
Checks
Payment Of Own Guest
Checks
Payment Of Any Guest
Checks
This forces the entry of a guest number on new checks
This restricts employees only to allow payment of checks opened by them
This provides restriction allowing employees only to receive payment of any
checks opened
Transfer Of Guest Checks
This provides a restriction for the transfer of check details between employees
Voiding Of Serviced Items
This allows control of voids within a check tracking system
Allow Cancel After Recall
This allows an employee to use cancel with checks and clerk interrupt sales
Clock In/Out Using MCR
Sign In/Out Using MCR
Allow Edit Any Checks
Determines whether time in/out can be carried out using the MCR (peripheral
option dependant)
Determines whether employee sign on can be carried out using the MCR
(peripheral option dependant)
The employee can access any open checks with no restriction to those opened
exclusively by that employee
Allow Destination Change
This allows the transfer of checks, movement of check numbers
Can Combine Own Soft
Chks
Can PLU Prc / Halo
Override
This controls access to the ADD CHECK feature, allowing the operator to combine
any checks opened by themselves for payment.
This controls access to the ADD CHECK feature, allowing an operator to combine
any checks by any employee for payment
This controls whether it is possible to change the allocated table number within
the register mode
This controls whether the pre-set prices and maximum limits of the items can be
overridden
Allow Set Date & Time
This controls access to the X mode date and time programming option
Allow Time Clock Edit
This controls access to the X mode time in/out information edit option
Can Combine Any Soft Chks
Table # Transfer In R-Mode
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Authority
Allow Cash Declaration
This controls access to the X mode cash declaration option
Allow Price Level Change
This restricts access to changing the price level settings.
Allow Employee File Edit
The programming of the employee file can be restricted
Allow Print And Reset Of
E.J.
Allow Job Code Edit
This provides control for the electronic journal reporting
This restricts the changing of an employees Job code
Allow Pay Rate Edit
This provides control over employee pay rate programming and amendments
Can Inventory Edit X Mode
This provides control as to where the inventory stock can be accessed for
amendments
Allow Authority Level Edit
This provides control for editing the Authority level options.
Comp Seat# For Each Entry
This forces the entry of a seat number within a check tracking sales.
Allow No Sale
This provides restriction for the no sale function operation
Paid Breaks
This determines when an employee has clocked out for a break whether time is
paid as part of wage costing.
Compulsory Tip Entry
This forces the operator to enter a tip amount as they clock out of the system
Job Code Change
This controls whether an employee is allowed to change the designated job
description and allocated pay rate
Allow PLU Prc Change Only
The program mode can be restricted so the operator can only set product prices
Disallow Stock Add In P
The stock add within the P mode can be restricted to prevent unauthorised
access
Disallow Stock Over In P
The stock overwrite option within the P mode can be restricted to prevent
unauthorised access.
Disallow Stock Sub In P
Do Not Allow PLU Quick
Create
The stock subtract option within the P mode can be restricted to prevent
unauthorised access.
This prevents the operator from accessing the P-mode PLU quick create option
- 86 - Sam4s SPS500 Programming Manual
Printer Tables and KV Routing
The printing system of an SPS-500 register or system of registers is completely flexible. Up to 40
external printers can be defined and connected to any available serial port on any register within a
system. This is in addition to the inbuilt system printer. Multiple printer functions can be assigned to the
same printer, giving added flexibility. Before programming these options, it is necessary to have defined
the port the printer is connected to within S mode if using external printers.
The following printer options are explained following





System Printer Configuration
Kitchen Video Routing
Kitchen Printer Routing
Receipt Printer Routing
Detail Printer Routing
Every printer used within the system must be allocated a printer number
The video display system must be activate within this menu option
Each route required for printing must be allocated a printer number
Which register is using which receipt printer is set within this option.
Which register is using which detail printer is set within this option
System printer configuration
A list of all external printers and the port they are connected to is allocated within this option. The printer
number is then used to allocate receipt, detail, and kitchen printer settings.
Printer
This is a sequential number generated by the system that will be used to refer to
the external printer throughout the system.
Descriptor
This is the name of the printer i.e Main Kitchen, this is printed on order tickets.
Main Reg#-Port#
This is the register number and port the printer is physically connected to.
Backup Reg#-Port#
The system allows entry of backup printer, and register.
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Kitchen Video Routing
Use Kitchen Video Routing to define the location of the video controller. If you wish to designate a
backup printer in the event that the video system in not operational, enter the location of the back up
Video #
This is a sequential number generated by the system that will be used to refer to the
video throughout the system
Descriptor
This is a description of the task the video will be carrying out i.e. Main Bar 1, Kitchen
Main Reg#-Port#
Back Up Printer#
This is the register number and the physical port number on the register that the
video is connected to. This is the MAIN output, which will be used under normal
circumstances
This is the backup printer number on the register that the video is connected to,
which will be used when there is no access to the normal route
- 88 - Sam4s SPS500 Programming Manual
Kitchen Printer Routing
PLUs are linked to PLU Status Groups which are linked to KP Groups. The following determines which
printer prints which KP group.
In addition there are four pages of printing that can be allocated, to allow products to be printed on
different printers depending on the settings or operation. These pages can be changed automatically as a
time functions using the KP routing key, with the current route optionally displayed on the register
screen. The pages can also be set individually per terminal if required.
Period#1
Using the Page up / Page down will access the four periods, each of which can
be set with their own printer layouts, changed manually with the KP route key
or automatically with timed events.
For Example during the day printer 1 may printer all items, Starters, Mains but
in the evening printer 1 may print the Starters and Printer 2 the mains.
Pt#
KP#
The printer is chosen by entering the number it was given during creation in the
system printer list, shown previously.
Each printer, can print a selection of the kitchen printer groups. For example
PLUs may be linked to Status Groups for Starters, Mains, Dessert. These status
groups can be linked to 1 to 9 printer groups.
The printers are then allocated printer groups. I.e. Printer Starters on printer 1
and Mains on Printer 2. The most common scenario is to allocate all printer
groups 1 to 9 to the printer.
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Printer Routing
This controls the routing of the external receipt printer, defining which terminal the printer is connected
to; this is a master list for the whole network.
Register#
Printer#
This is the register number that requires a receipt printer; all registers must be
allocated within this section
This is the printer number allocated in system printer configuration that is to be
used. The information will then be routed down the channel which was configured
in that section
Detail Printer Routing
This controls the routing of the external journal printer defining which terminal the printer is connected
to. This is a master list for the whole of the network.
Register#
Printer#
This is the register number that requires a detailed journal printer; all registers must be
allocated within this section
This is the printer number allocated in system printer configuration that is to be
used. The information will then be routed down the channel, which was
configured in that section
- 90 - Sam4s SPS500 Programming Manual
Ingredient Inventory
It is possible to program products with a recipe number. When the product is sold the recipe is checked
and the ingredient stock updated, providing stock and costing analysis.
Ingredient#
It is possible to program a list of ingredients, which can then be linked to create a recipe. This recipe is
then allocated to a PLU number to ensure that the stock is deducted from the relevant ingredients
Descriptor
Cost
This is the description of the ingredient
This is the cost of the ingredient to the smallest possible usage i.e. gram, etc. that
will be required
Recipe Table
It is possible to link ingredients together to form a complete menu. Recipes can also be linked to other
recipes to form a more comprehensive inventory.
Recipe#
The first section is the sequential recipe reference number
Descriptor
This section enables you to put in a descriptor for the recipe
Ing/Recipe
This indicates whether the item to be entered is an ingredient file or a recipe ready
to be included into this recipe
#
This is either the ingredient number or the recipe number depending on the
ING/RECIPE answer
Ing/Recipe Descriptor
This automatically displays the description related to the code number entered as
an ingredient
Qty
This is the quantity of the ingredient to be updated when the relevant PLU linked to
this recipe is sold.
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Time Activated Program
Price Level
This automates the change to any of the twenty ‘price sets’ at specific times, on specific days, reverting
back when the next price level is timed to commence.
Price Level #
Activate At
End Time
End Time Price Level
Week / Activate
Prompt for Confirmation
The system allows one of 20 prices to be allocated to 5 Product price levels. This
is the price level 1 to 20 which when selected will allow only sale of the products
within the price level number, allocated to one of the 5 price slots.
This is the Start Time for the time activated Price Level.
This is the time the screen will revert back to another Price Level
This is the price level which will be used at the end of the time activation
Days of the week and specific dates can be included and excluded as required
from this timed scheduled
This forces the users to accept or decline the timed action with a Yes / No prompt
Screen Level
This automates the change of Screens at specific times, on specific days, reverting back when the next
screen level is timed to commence.
Screen Level Number
Activate At
End Time
End Time Screen Level
Week / Activate
Prompt for Confirmation
This is the number of the screen which will be time activated.
This is the Start Time for the time activated Screen Level
This is the time the screen will revert back to another screen.
This is the Screen which will be shown at the end of the time activation
Days of the week and specific dates can be included and excluded as required
from this timed scheduled
This forces the users to accept or decline the timed action with a Yes / No
prompt.
- 92 - Sam4s SPS500 Programming Manual
Time Activated Program
Keyboard
This automates the change of the 5 Keyboard levels at specific times, on specific days, reverting back
when the next level is timed to commence.
Keyboard Level
Activate At
End Time
End Time Keyboard Level
Week / Activate
Prompt for Confirmation
This is keyboard level 1 to 5 which will be activated.
This is the Start Time for the time activated keyboard
This is the time the keyboard will revert back to another keyboard
This is Keyboard which will be used at the end of the time activation
Days of the week and specific dates can be included and excluded as required
from this timed scheduled
This forces the users to accept or decline the timed action with a Yes / No
prompt.
Macros
This automates, the macro keys, which in turn run a sequence of function key presses. These run at
specific times on specific days, reverting back when the next screen level is timed to commence.
There are pre-programmed key sequences stored as macro; the automation will activate the sequence
allocated to the macro key 1 - 40 that is selected.
Macro#
This is the macro key number to be automated
Activate At
This is the time when the function is to be activated
Repeat Every Minute
It is possible to repeat the function every few minutes. This forms a continuous
loop, and it is imperative you are aware of the actions to be carried out.
Week / Activate
Days of the week and specific dates can be included and excluded as required
from this timed scheduled
Prompt for Confirmation
This forces the users to accept or decline the timed action with a Yes / No
prompt
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Time Activated Program
String Reports
This automates the reporting, running a preset collection of reports at specific times, on specific days.
String Report#
This is the report number to be automated
Activate At (99:99 =
Disabled)
Repeat Every Minute (0 No Repeat)
This is the time when the report is to be activated
Week / Activate
IRC Option:
Reg# Issues IRC String
Report
It is possible to repeat the function every few minutes. This could create a
continuous loop, and is therefore imperative you are aware of the actions to be
carried out.
Days of the week can be included and excluded as required from this
automation
This gives you the option of Stand-Alone or IRC all
The Register number that the string report has been created on needs to be
entered in here
Shifts
The system has a shift report comprising of 4 shifts. A new shift can be activated manually or automated.
This will start a new period of financial storage.
Description
This enables a name to be allocated to each shift.
Start / End Time
This is the time the shift commences/ends
- 94 - Sam4s SPS500 Programming Manual
Time Activated Program
KP Time Period
It is sometimes necessary to change kitchen printer routing depending upon the time of day.
For example :Separate hot and cold food kitchens may be active during lunch and a single kitchen active during dinner,
it is possible to make assignments for four different periods. The active routing period can be controlled
automatically to change the product printer.
Routing can also be activated centrally using one master terminal or each terminal independent. If
kitchen printer changes are not required to be timed, the routing can be changed at the register using
the KP routing key.
Start Time
This is the time the switch to a different kitchen period will change
End Time
This is the time the switch to the new range of kitchen printer will end.
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- 95 -
Product Mix Groups
Product mix groups can be used to program each product with a piece count usage of a case, with the
product group defining how many units are in each outer. This will then provide reporting on how many
units and case have been used per group, per time period with option of seven day, four-week
projections
Product Mix Groups
The product mix groups are allocated to a PLU when the product is sold the PLU piece count is checked,
and the product group updated by the usage of the piece count. Multiple PLU’s can be linked to one Mix
group
Item#
This is a sequential product mix group number
Descriptor
This is description of the item to be tracked i.e. beef burgers
Pcs/Units
This is the number of items in case i.e. 12 burgers per case
Unit Desc
This is the description of the case i.e. 12 Burgers are a DOZEN
Product Mix Time Period
Memory allocation determines whether there are 24-Hourly, 48-Half Hourly or 96 - 15mins product mix
time periods. Periods can be set to custom lengths using the program. If fewer periods are needed than
are available, these can be unused deactivated, using the Y/N toggle.
- 96 - Sam4s SPS500 Programming Manual
Promotion Tables
The register features promotional tables, discounting products based on the number of products sold and
a preset discount amount. Reporting per promotion table is available.
- Mix & Match Buy any PLU in this table and get £ off
- Multi Buy
Buy these exact PLU’s and get £ off
- Fixed Price Buy these exact PLUs and pay £
i.e Buy any 3 soft drinks and get a 50p discount
i.e. Buy 1 Coke and 1 Sandwich and get a 50p discount
i.e Buy any 2 Starters and pay £5
The following new promotion files are required within the memory allocation
- # of Items for Promotion table
This is the Max items in a MULTI BUY or FIXED PRICE Promotion
- # of Promotion tables
This is the number of promotion tables available
Promotion Table#
This is the mix and match table number; this will be allocated to the PLU products
to activate the Promotion
Descriptor
This is the Promotion description that will be printed on the sales receipts,
indicating the reason for the discount i.e. 2 for 1, or Buy one get one free
Discount Price
This field is used with all three promotion types. Multi Buy and Mix & Match uses
the discount price as a amount off the products when tripped. Where as the
discount price becomes the fixed price when using the Fixed Price promotion
Fixed Qty
This is the number of items that must be sold, for the mix and match type before
the offer discount is given.
In this box one of the three options must be selected using the arrow keys at the
end of the field
When programming Multi Buy or Fixed Price offers the screen will be shown
with the additional grid entry
Promo Type (Mix & Match,
Multi Buy, Fixed Price)
The PLU number followed by the exact quantity is entered into the grid
i.e. Buy 1 Coke
1 Sandwich
and get a 50p discount
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Custom Report
One custom report can be created with up to 50 totals and counters. The report is built by selecting
totals that also appear on other register reports. The custom report also has the ability to add or subtract
selected totals to create a new subtotal of selected information.
When the custom report is cleared the reports from which the totals were selected are left untouched.
The custom report is not available across the IRC network.
#
Rpt#
Ttl#
Red
+/Descriptor
This represents the line number of the report.
The reports that can be used are Financial and Sales by Time period.
This is the totalisers from the report i.e. Report 1 financial total 1 (line 1)
+PLU LVL 1 TTL also 999 - Provides a custom subtotal line 998 - Prints a
dashed line separator
Print in RED providing the printer has red/black capabilities or (Inverse
on thermal)
This is used to indicate if the total on this line is to be added or
subtracted to create a new subtotal.
This is the default description of the totalisers selected to be modified.
Edit Existing Reports
It is possible to determine whether information is printed in black or printed in red on existing financial
and employee reports. This works in-conjunction with the zero skip system flag.
Ttl#
This represents the line number of the report.
Descriptor
This is the description of the field.
Print
This determines if the field will be printed on the report. This is a Yes/No option
Red
This determines whether the field will print RED (inverse on thermal printers)
- 98 - Sam4s SPS500 Programming Manual
String Reports
It is possible to group commonly used reports together for printing when string report is selected from
the report menu. It is also possible using the timed activation function to automate the report printing.
String Report #
This is the number of the report to be programmed
Descriptor
This is the name that will appear on the report menu.
#
This is the sequential order of the reports.
X/Z
This determines what type of report is to be printed X - Read, Z-Reset or current,
depending on the position of the mode lock at that time.
Rpt Lvl (1-5)
This relates to the reporting area any one of the five can be selected for reporting
Rpt#
This is the report number to be printed
Descriptor
This is the name of the report to be printed
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- 99 -
Copy PLU Program
In order to assist with quick and efficient programming the system allows the copying of certain program
types, such as item groups. This eliminates the need for repetitive programming. The following files can
be copied, with the Copy PLU allowing the additional feature of field by field selection.
 Copy PLU
Used to copy the information held against an individual PLU to another saving time and energy on
repetitive programming. This can be done singularly i.e. one PLU to another or by enabling the
system flag PLU copy by range, from one PLU to a range of other PLU’s
 Copy PLU Status Group
Used to copy the information held against an individual PLU Program STATUS GROUP to another
range of groups. This saves both time and energy on repetitive programming.
 Copy Groups By Employee
This copies from one employee to another the 30 group numbers allocated for group by employee
reporting.
From PLU
This is the PLU code from which items are to be copied
To PLU Range
This is the Starting and Ending to which the from PLU data is to be applied
Between PLU #
Select All
This is the increment for the Starting and Ending Range i.e. if set to 5 and the
copy range is 1 to 20 then PLUs 1,5,10,15 and 20 will be copied with the
selected settings.
This determines which fields are copied to the selected Range
- 100 - Sam4s SPS500 Programming Manual
Program Terminal to Terminal
It is possible to backup and restore the program and load the files between registers. Alternatively this
options transfers the program from one register to another using the IRC cable. It is possible to transfer
all or selected files to all or selected registers. In the IRC system.
Note :- The Memory Allocation should match in all file sizes for both the receiving and sending terminals
--
Program Scans
This function allows you to print copies of the terminal programming.
Program Scan Printing
The individual file is selected and where prompted the relevant range is entered.
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- 101 -
Groups by Employee
It is possible to report sales groups by individual employees, There is a maximum of 30 groups that can
be linked to each employee with a different 30 for employee code.
Group By Employee#
The employee number to be programmed is entered
Group#1
The 30 groups are selected for sales reporting per employee form the 99
available.
- 102 - Sam4s SPS500 Programming Manual
Reports Menu
Sam4s SPS500 Programming Manual
- 103 -
Reports Menu
Report Menu Layout
There a two reporting modes
X – Display / Print without Resetting
Z - Display / Print and Reset
-
Once an operator has signed on and
turned the key to the appropriate X
or Z position then the report menu is
shown.
-
The required report type is selected
from the menu screen shown.
-
Once the report type is selected, i.e.
Financial further reports are shown
for selection
-
It is then possible to select the
Report Level 1 to 5 which
represents which periodic totaliser
the report is to be run for i.e.
1.Daily 2.Weekly etc
-
If the system is running multiple
terminals, the IRC icon allows
selection of the required number of
registers.
-
The report is displayed once
selected, and can be Printed as
required.
-
For reset reports taken in the Z
position the sales, are cleared
when CLOSE is pressed
- 104 - Sam4s SPS500 Programming Manual
X Report Mode – Cash Declaration
Cash Declaration
-
When compulsory declaration is
set in the program options, the
count of monies in drawer must
be entered here before reports
can be taken
Cash Declaration
-
The screen shown is used
to enter the exact
amount of monies for
each tender type
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- 105 -
X Reports Menu – Manager Functions
Setting the Date and Time
-
The current Date and Time is
programmed in this section
Employee Time Clock Edit
-
Daily, weekly or period-todate time clock errors can be
corrected with this function.
Daily Time Clock Edit
-
Daily time entries can be
amended for each operator
Weekly Time Clock Edit
-
The hours worked can be
amended for any clocked in
employee
- 106 - Sam4s SPS500 Programming Manual
X Reports Menu – Edit Inventory
Edit Inventory Operation
The system allows products to be linked to
recipes. When sold the recipe will be
checked and the ingredient stock will be
updated.
The ingredient stock can be updated using
the following screen to enter deliveries,
wastage etc.
Actual Inventory
This is the field for entering the current stock
Receipt
This is the field for entering the quantity delivered
Transfer In
This is the field for entering the quantity of goods
transferred in
Transfer Out
This is the field for entering the quantity of goods
transferred out
Raw Waste
This is the field for entering wastage of items
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X Reports Menu – FTP (file transfer)
FTP Files
Providing the cash register has an approved
connection to the internet, Reports can be
uploaded to an FTP site.
-
The FTP icon is selected from the
menu.
-
The screen shown opposite is used
to enter the FTP site details.
-
The Connect icon is selected.
-
If a valid connection is made the
reports become available for
selection.
The reports to upload can be selected
-
Tick the required reports and Z1 to Z5
reporting period
-
Select the Report Type, I.e. X or Z
-
For multiple register communication
select IRC
-
Once uploaded the reports can be viewed
on the FTP Site.
-
Using an internet browser logged onto
the FTP site
- 108 - Sam4s SPS500 Programming Manual
Reports Menu – Sample Reports
Financial
Sales by Time Period
All PLU’s
From / To PLU’s
PLU’s by Group
PLU’s by Group for Selected Group
Top 20 PLU’s
PLU Zero Sales
PLU Zero Sales by Group
PLU Sales by Price Level
Mix and Match report
Not Found
Employees
Individual Employees
Employee Currently Signed on
Groups by Employee
Groups
From/To Groups
Selective Groups
Drawer Totals
Drawer 1/2/3
Labour Groups
Sales & Labour %
Daily Sales
Groups By Time Period
Destination by Time Period
Track 1 By Time Period
Track 2 By Time Period
Track 3 By Time Period
Track 4 By Time Period
Checks for Track 1
Checks for Track 2
Checks for Track 3
Checks for Track 4
Checks for Selected Employee
Checks for Current Employee
Checks for Track 1,2,3,4
Product Mix
Product Projections
Station Totals
Active Employees – time keeping
Daily Time Keeping
Shift Reporting
Inventory
PLU Stock
Stock by PLU Range
Stock by Group
Stock by Individual Group
Food Cost
PLU Minimum Stock
Electronic Journal
String Report 1 – as defined by program
String Report 2 – as defined by program
String Report 3 – as defined by program
String Report 4 – as defined by program
Custom Report
Pre-Poll Report – Hard Copy Print Out
Outstanding interrupt balance
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
X1
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
to X5 read only
to X5 read only
to X5 read only
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 only
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
to X5 read only
to X5 read only
& Z1 also X5 to Z5
& Z1 also X2 & Z2
& Z1
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1 also X5 to Z5
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1 also X2 & Z2
read only
read only
& Z1 also
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1
& Z1 also
& Z1 also
& Z1 also
& Z1 also
& Z1
& Z1
& Z1
X5 to Z5
X5
X5
X5
X5
to
to
to
to
Z5
Z5
Z5
Z5
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
IRC
IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
IRC from REG holding data
I IRC from REG holding data
IRC from REG holding data
IRC from REG holding data
IRC from REG holding data
IRC from REG holding data
IRC from REG holding data
INDIVIDUAL & IRC
INDIVIDUAL & IRC
IRC
IRC
IRC
INDIVIDUAL & IRC
IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
IRC
INDIVIDUAL & IRC
INDIVIDUAL
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL & IRC
INDIVIDUAL
INDIVIDUAL & IRC
INDIVIDUAL OR IRC
Sam4s SPS500 Programming Manual
- 109 -
Reports Menu – Sample Reports
Financial Report
FINANCIAL REPORT
X1 REPORT
0003
DESCRIPTOR
COUNT
TOTAL
+PLU TTL
00.00
000.00
-PLU TTL
00.00
000.00
ADJUSTED TTL
00.00
000.00
--------------------------------------NON-TAX
00.00
000.00
TAX1 SALES
00.00
000.00
TAX2 SALES
00.00
000.00
TAX3 SALES
00.00
000.00
TAX4 SALES
00.00
000.00
TAX5 SALES
00.00
000.00
TAX6 SALES
00.00
000.00
TAX1
TAX2
TAX3
TAX4
TAX5
TAX6
00.00
00.00
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
000.00
000.00
EXEMPT TAX1
00.00
000.00
EXEMPT TAX2
00.00
000.00
EXEMPT TAX3
00.00
000.00
EXEMPT TAX4
00.00
000.00
EXEMPT TAX5
00.00
000.00
EXEMPT TAX6
00.00
000.00
--------------------------------------DESTINATION1
00.00
000.00
DESTINATION2
00.00
000.00
DESTINATION3
00.00
000.00
--------------------------------------%1
00.00
000.00
%2
00.00
000.00
%3
00.00
000.00
%4
00.00
000.00
%5
00.00
000.00
%6
00.00
000.00
%7
00.00
000.00
%8
00.00
000.00
%9
00.00
000.00
%10
00.00
000.00
NET SALES
00.00
000.00
--------------------------------------CREDIT TAX1
00.00
000.00
CREDIT TAX2
00.00
000.00
CREDIT TAX3
00.00
000.00
CREDIT TAX4
00.00
000.00
CREDIT TAX5
00.00
000.00
CREDIT TAX6
00.00
000.00
MDSE RETURN
ERROR CORRECT
PREVIOUS VOID
TRANS VOID
CANCEL
00.00
000.00
00.00
000.00
00.00
000.00
00.00
000.00
00.00
000.00
GROSS SALES
00.00
000.00
--------------------------------------CASH SALES
00.00
000.00
- 110 - Sam4s SPS500 Programming Manual
R/A 1
00.00
000.00
R/A 2
00.00
000.00
R/A 3
00.00
000.00
R/A 4
00.00
000.00
R/A 5
00.00
000.00
P/O 1
00.00
000.00
P/O 2
00.00
000.00
P/O 3
00.00
000.00
P/O 4
00.00
000.00
P/O 5
00.00
000.00
AUDACTION
00.00
000.00
#/NO SALES
00
000.00
-------------------------------------CASH-IN-DRAWER 00.00
000.00
CHECK-IN-DRAWR 00.00
000.00
MISC
MISC
MISC
MISC
……….
TEND
TEND
TEND
TEND
1
2
3
4
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
MISC TEND 16
00.00
000.00
DRAWER TOTAL
00.00
000.00
--------------------------------------PROMO
00
000.00
WASTE
00
000.00
TRAINING TOTAL
PREVIOUS BAL
TIP 1
000.00
TIP 2
000.00
TIP 3
000.00
00.00
000.00
00.00
000.00
00.00
00.00
00.00
GUESTS
00
--------------------------------------AVERAGE
000.00
EMPLOYEE:
TIME 09:03
EMPLOYEE1
#01
NO.000000
Reports Menu – Sample Reports
Sales by Time Period
SALES BY TIME PERIOD REPORT
X1 REPORT
0003
TIME PERIOD
#/CUSTOMERS
TOTAL
08:00 - 09:00
3
11.54
09:00 - 10:00
15
186.82
11:00 - 12:00
6
7.99
TOTAL
EMPLOYEE:
TIME 09:03
38
355.07
EMPLOYEE 1
#01
NO.000000
PLU
The PLU is available in the following formats with optional field prints, as set within the system options,
i.e Promotion / Wastage totals
•
•
•
•
•
•
•
•
All PLU’s
From/To PLU’s
PLU’s By Group
PLU’s By Group For Selected Group
Top 20 PLU’s
PLU Zero Sales
PLU Zero Sales By Group
PLU Sales By Price Level
PLU REPORT
X1 REPORT
0003
ITEM
PROMO
WASTE USAGE PLU %
PLU#
GROUP
COUNT
TOTAL
---------------------------------------HAMBURGER
1
2
6
50.00%
00000000000001
01
3
3.00
CHEESE BURGER
1
4
8
50.00%
00000000000001
01
3
3.00
---------------------------------------TOTAL
2
6
14
6
6.00
EMPLOYEE:
TIME 09:03
EMPLOYEE 1
#01
NO.000000
Sam4s SPS500 Programming Manual
- 111 -
Reports Menu – Sample Reports
Employee
•
•
•
Individual Employee
Employee Currently Signed On
Active Employee
EMPLOYEE REPORT
X1 REPORT
EMPLOYEE #0001 DEBI BARTON
0003
DESCRIPTOR
COUNT
TOTAL
NON-TAX
TAX1 SALES
TAX2 SALES
TAX3 SALES
TAX4 SALES
TAX5 SALES
TAX6 SALES
00.00
00.00
00.00
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
000.00
000.00
000.00
TAX1
TAX2
TAX3
TAX4
TAX5
TAX6
00.00
00.00
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
000.00
000.00
EXEMPT TAX1
00.00
000.00
EXEMPT TAX2
00.00
000.00
EXEMPT TAX3
00.00
000.00
EXEMPT TAX4
00.00
000.00
EXEMPT TAX5
00.00
000.00
EXEMPT TAX6
00.00
000.00
--------------------------------------DESTINATION1
00.00
000.00
DESTINATION2
00.00
000.00
DESTINATION3
00.00
000.00
--------------------------------------%1
00.00
000.00
%2
00.00
000.00
%3
00.00
000.00
%4
00.00
000.00
%5
00.00
000.00
%6
00.00
000.00
%7
00.00
000.00
%8
00.00
000.00
%9
00.00
000.00
%10
00.00
000.00
NET SALES
00.00
000.00
--------------------------------------CREDIT TAX1
00.00
000.00
CREDIT TAX2
00.00
000.00
CREDIT TAX3
00.00
000.00
CREDIT TAX4
00.00
000.00
CREDIT TAX5
00.00
000.00
CREDIT TAX6
00.00
000.00
MDSE RETURN
ERROR CORRECT
PREVIOUS VOID
TRANS VOID
CANCEL
00.00
000.00
00.00
000.00
00.00
000.00
00.00
000.00
00.00
000.00
- 112 - Sam4s SPS500 Programming Manual
GROSS SALES
00.00
000.00
--------------------------------------CASH SALES
00.00
000.00
R/A 1
00.00
000.00
R/A 2
00.00
000.00
R/A 3
00.00
000.00
R/A 4
00.00
000.00
R/A 5
00.00
000.00
P/O 1
00.00
000.00
P/O 2
00.00
000.00
P/O 3
00.00
000.00
P/O 4
00.00
000.00
P/O 5
00.00
000.00
AUDACTION
00.00
000.00
#/NO SALES
00
000.00
--------------------------------------CASH-IN-DRAWER 00.00
000.00
CHECK-IN-DRAWR 00.00
000.00
MISC TEND 1
MISC TEND 2
00.00
00.00
000.00
000.00
MISC TEND 16
00.00
000.00
DRAWER TOTAL
00.00
000.00
--------------------------------------PROMO
00
000.00
WASTE
00
000.00
TRAINING TOTAL
00.00
000.00
PREVIOUS BAL
00.00
000.00
TIP 1
00.00
000.00
TIP 2
00.00
000.00
TIP 3
00.00
000.00
GUESTS
00
--------------------------------------AVERAGE
000.00
EMPLOYEE:
TIME 09:03
EMPLOYEE1
#01
NO.000000
Reports Menu – Sample Reports
Group
GROUP REPORT
X1 REPORT
0001
X1 0003
X2
# GROUP
TOTAL
%
01 DESCRIPTOR
02 DESCRIPTOR
000000 00000.00 0.00
000000 00000.00 0.00
GROUP TOTAL
000000 00000000.00
EMPLOYEE:
#01
TIME 09:03
NO.000000
COUNT
EMPLOYEE 1
Drawer Totals
DRAWER TOTALS REPORT
X1 REPORT
X1 0003
CASH-IN-DRAWER
CHECK-IN-DRAWER
MISC
MISC
MISC
MISC
MISC
MISC
TEND
TEND
TEND
TEND
TEND
TEND
00.00
00.00
1
2
3
4
5
6
MISC TEND 16
DRAWER TOTAL
EMPLOYEE:
TIME 09:03
X2 0001
000.00
000.00
00.00
00.00
00.00
00.00
00.00
00.00
00.00
00.00
EMPLOYEE1
000.00
000.00
000.00
000.00
000.00
000.00
000.00
000.00
#01
NO.000000
Labour Groups
LABOUR GROUPS REPORT
X1 REPORT
X1 0003
X2 0001
DESCRIPTOR
COUNTER HELP
KITCHEN STAFF
MANAGER
HOURS
0.00
0.00
0.00
TOTAL TIME WORKED
AVG. DAILY LABOR COST
EMPLOYEE:
TIME 09:03
EMPLOYEE1
0.00
$00.00
#01
NO.000000
Sam4s SPS500 Programming Manual
- 113 -
Reports Menu – Sample Reports
Sales and Labour %
SALES AND LABOUR % REPORT
X1 REPORT
X1 0003
00:00 - 01:00
01:00 - 02:00
CUST:
X2 0001
0000.00
00.00
HRS LABOR:
0000.00
00.00
LABOR$/CUST:
00.00
SALES/MANHOUR:
000.00
--------------------------------------TOTAL
CUST:
0 NET SALES:
0000.00
AVG/CUST:
00.00
HRS LABOR:
0 LABOR COST:
0000.00
%/NET SALES:
00.00
LABOR$/CUST:
00.00
SALES/MANHOUR:
000.00
EMPLOYEE:
TIME 09:03
0 NET SALES
AVG/CUST:
0 LABOR COST:
%/NET SALES:
EMPLOYEE 1
#01
NO.000000
Daily Sales
DAILY SALES REPORT
X1 REPORT
DAY
1
2
3
13
17
TOTAL
EMPLOYEE:
TIME 09:03
COUNT
3
15
6
1
13
X1 0003
X2 0001
TOTAL
11.54
186.82
7.99
2.40
146.82
38
EMPLOYEE 1
355.07
#01
NO.000000
Group by Time Period
GROUPS BY TIME PERIOD REPORT
X1 REPORT
X1 0003
X2 0001
TIME PERIOD
CUST
TOTAL
AVG/TRANS
00:00 - 01:00 9999 99999999.99
99.99
COUNT
TOTAL
GROUP 1
999999.99 99999999.99
GROUP 2
999999.99 99999999.99
GROUP 3
999999.99 99999999.99
TIME PERIOD
CUST
TOTAL
AVG/TRANS
01:00 - 02:00 9999 99999999.99
99.99
COUNT
TOTAL
GROUP 1
999999.99 99999999.99
GROUP 2
999999.99 99999999.99
GROUP 3
999999.99 99999999.99
EMPLOYEE:
TIME 09:03
- 114 - Sam4s SPS500 Programming Manual
EMPLOYEE
#01
NO.000000
Reports Menu – Sample Reports
Destination by Time Periods
EAT-IN BY TIME PERIOD REPORT
X1 REPORT
0001
TIME PERIOD
00:00 - 01:00
01:00 - 02:00
03:00 - 04:00
04:00 - 05:00
05:00 - 06:00
TOTAL
X1 0003
COUNT
999999.99
999999.99
999999.99
999999.99
999999.99
X2
TOTAL
99999999.99
99999999.99
99999999.99
99999999.99
99999999.99
999999.99 99999999.99
EMPLOYEE:
TIME 09:03
DEBI BARTON
#01
NO.000000
Track by Time Periods
TRACK 1 BY TIME PERIODS REPORT
X1 REPORT
TIME PERIOD
00:00 - 01:00
01:00 - 02:00
03:00 - 04:00
04:00 - 05:00
05:00 - 06:00
TOTAL
X1 0003
COUNT
999999.99
999999.99
999999.99
999999.99
999999.99
X2 0001
TOTAL
99999999.99
99999999.99
99999999.99
99999999.99
99999999.99
999999.99 99999999.99
EMPLOYEE:
TIME 09:03
EMPLOYEE1
#01
NO.000000
Open Check Track
OPEN CHECK FOR TRACK 1 REPORT
X1 REPORT
0001
TBL#
1
CHECK#
100
X1 0003
G# EMPLOYEE
2 STEVE
TOTAL
EMPLOYEE:
TIME 09:03
X2
TIME
BAL
11:11 99.99
9999.99
DEBI BARTON
#01
O.000000
Sam4s SPS500 Programming Manual
- 115 -
Reports Menu – Sample Reports
Product Mix
PRODUCT MIX REPORT
X1 REPORT
0001
X1 0003
X2
PRODUCT/TIME UNIT#PC
COUNT
TOTAL
BOTTLE BECKS (CASE) 00:00-05:59
0001#084
204
222.36
00:00-15:59 0001#084
204
222.36
00:00-23:59 0001#084
204
222.36
TOTAL
0005#012
612
667.08
EMPLOYEE:
TIME 09:03
EMPLOYEE1
#01
NO.000000
Product Projections
PRODUCT PROJECTIONS REPORT
X1 REPORT
X1 0003
PRODUCT PROJECTIONS
X2 0001
WED
BOTTLE BECKS (CASE)
TIME
WEEK1 WEEK2 WEEK3 WEEK4
06:00-07:59
5
5
5
5
08:00-08:29
10
20
30
40
08:30-08:59
0
0
0
700
09:30-09:59
0
0
68
1
TOTAL
15
25
103
746
EMPLOYEE:
TIME 09:03
EMPLOYEE1
AVG
5
25
175
17
222
#01
O.000000
Station Total Report
STATION REPORT
X1 REPORT
0001
REG# 01:
NET SALES
GROSS SALES
DRAWER 1
DRAWER 2
DRAWER 3
EMPLOYEE:
TIME 09:03
- 116 - Sam4s SPS500 Programming Manual
X1 0003
COUNT
999999.99
999999.99
999999.99
999999.99
999999.99
EMPLOYEE 1
X2
TOTAL
99999999.99
99999999.99
99999999.99
99999999.99
99999999.99
#01
NO.000000
Reports Menu – Sample Reports
Daily Time Keeping
DAILY TIME KEEPING REPORT
X1 REPORT
X1 0003
X2 0001
EMP#
SSN NAME
TIPS
0001 123456789 ANNIE
00.00
12:00 - 13:00
MANAGER
13:00 - 14:00
SERVER
MANAGER
1.00 REG
0.00 OT
SERVER
1.00 REG
0.00 OT
TOTAL REG
2.00 HR
14.00 CST
TOTAL LBR
2.00 HR
14.00 CST
--------------------------------------MANAGER
REG
1.00 HR
8.00 CST
TOTAL LBR
1.00 HR
8.00 CST
SERVER
REG
1.00 HR
6.00 CST
TOTAL LBR
1.00 HR
6.00 CST
--------------------------------------TOTAL
REG
2.00 HR
14.00 CST
OT
0.00 HR
0.00
CST
TOTAL LABOR
2.00 HR
14.00 CST
TOTAL TIPS
EMPLOYEE:
TIME 09:03
0.00
EMPLOYEE1#01
NO.000000
Groups by Employee
GROUPS BY EMPLOYEE
X1 REPORT
X1 0003
X2 0001
EMPLOYEE 1
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
GROUP
1
2
3
4
5
6
7
8
EMPLOYEE:
TIME 09:03
COUNT
TOTAL
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
999999.99
99999999.99
EMPLOYEE 1
#01
NO.000000
Sam4s SPS500 Programming Manual
- 117 -
Reports Menu – Sample
Shift Report
Complete Financial
Reporting is available
for each of 4 possible
shifts. Shifts can be
changed automatically
at a set time or
manually.
SHIFT REPORT
X1 REPORT
0003
DESCRIPTOR
COUNT
TOTAL
+PLU TTL
00.00
000.00
-PLU TTL
00.00
000.00
ADJUSTED TTL
00.00
000.00
--------------------------------------NON-TAX
00.00
000.00
TAX1 SALES
00.00
000.00
TAX2 SALES
00.00
000.00
TAX3 SALES
00.00
00.00
TAX4 SALES
00.00
000.00
TAX5 SALES
00.00
000.00
TAX6 SALES
00.00
000.00
TAX1
000.00
TAX2
000.00
TAX3
000.00
TAX4
000.00
TAX5
000.00
TAX6
000.00
00.00
TEND
TEND
TEND
TEND
TEND
1
2
3
4
5
00.00
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
000.00
MISC TEND 16
00.00
000.00
00.00
00.00
DRAWER TOTAL
00.00
000.00
--------------------------------------PROMO
00
000.00
WASTE
00
000.00
00.00
TRAINING TOTAL
00.00
000.00
PREVIOUS BALANCE
TIP 1
TIP 2
TIP 3
00.00
00.00
00.00
00.00
000.00
000.00
000.00
000.00
00.00
00.00
000.00
00.00
000.00
00.00
000.00
00.00
00.00
GROSS SALES
00.00
000.00
--------------------------------------CASH SALES
00.00
000.00
- 118 - Sam4s SPS500 Programming Manual
MISC
MISC
MISC
MISC
MISC
00.00
EXEMPT TAX1
00.00
000.00
EXEMPT TAX2
00.00
000.00
EXEMPT TAX3
00.00
000.00
EXEMPT TAX4
00.00
000.00
EXEMPT TAX5
00.00
000.00
EXEMPT TAX6
00.00
000.00
--------------------------------------ANALYSIS 1 SALES
00.00
000.00
ANALYSIS 2 SALES
00.00
000.00
ANALYSIS 3 SALES
00.00
000.00
--------------------------------------%1
00.00
000.00
%2
00.00
000.00
%3
00.00
000.00
%4
00.00
000.00
%5
00.00
000.00
%6
00.00
000.00
%7
00.00
000.00
%8
00.00
000.00
%9
00.00
000.00
%10
00.00
000.00
NET SALES
00.00
000.00
--------------------------------------CREDIT TAX1
00.00
000.00
CREDIT TAX2
00.00
000.00
CREDIT TAX3
00.00
000.00
CREDIT TAX4
00.00
000.00
CREDIT TAX5
00.00
000.00
CREDIT TAX6
00.00
000.00
MDSE RETURN
ERROR CORRECT
PREVIOUS VOID
TRANS VOID
000.00
CANCEL
000.00
R/A 1
00.00
000.00
R/A 2
00.00
000.00
R/A 3
00.00
000.00
R/A 4
00.00
000.00
R/A 5
00.00
000.00
P/O 1
00.00
000.00
P/O 2
00.00
000.00
P/O 3
00.00
000.00
P/O 4
00.00
000.00
P/O 5
00.00
000.00
AUDACTION
00.00
000.00
#/NO SALES
00
000.00
-------------------------------------CASH-IN-DRAWER
00.00
000.00
CHECK-IN-DRAWER
00.00
000.00
GUESTS
00
--------------------------------------AVERAGE
000.00
EMPLOYEE:
TIME 09:03
EMPLOYEE 1
#01
NO.000000
Reports Menu – Sample Reports
Inventory Report
INVENTORY REPORT
X1 REPORT
CONSOLIDATED 01-02
X1 0003
INV #002
BURGER
BEGINING INVENTORY
RECEIPTS
TRANSFER INS
TRANSFER OUTS
RAW WASTE
THEORETICAL USAGE
SHELF COUNT
ACTUAL USEAGE
ENDING INVENTORY
VALUE OF INVENTORY
VARIANCE +/VARIANCE COST
X2 0001
1000.00
100.00
25.00
10.00
-5.00
110.00
1000.00
112.00
998.00
2245.50
-2.00
-4.50
------------------------------------NET SALE
1376.15
FOOD COST
312.00
VALUE OF INVENTORY
VARIANCE COST
EMPLOYEE:
TIME 09:03
2245.50
-4.50
DEBI BARTON
#01
NO.000000
Beginning Inventory
The Beginning Quantity as entered in P-mode (inventory - register begin quantity), for the first report. Additional reports will get
the begin quantity from the END value from the last “Z” reset report.
Receipts
The Receipt Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Transfer In
The Transfer In Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Transfer Out
The Transfer Out Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Raw Waste
The Raw Waste Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Theoretical Usage
The Theoretical Use Quantity. =[(PROMO+WASTE+SOLD (ITEM/PLU Report)] * [COUNT (RECIPE TABLE)]
Shelf Count
The Shelf is the Actual Inventory Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Actual Usage
The Actual Use Quantity. =[(BEGIN)+(RECPT)+(TR/IN)-(TR/OUT)-(RAW WASTE)-(SHELF)]
Ending Inventory
The Ending Quantity. If no actual inventory quantity is entered in X-mode. END=[(BEGIN)+(RECPT)+(TR/IN)-(TR/OUT)-(RAW
WASTE)-(T.USE)]. If an actual inventory quantity is entered in X-mode. END=[(BEGIN)+(RECPT)+(TR/IN)-(TR/OUT)-(RAW
WASTE)-(A.USE)]
Value Of Inventory
The Value of inventory items on hand. VALUE=[(END)*(COST)]
Variance +/The Variance +/-. VR+/- =[(T.USE)-(A.USE)]
Variance Cost
The Variance Cost. V.CST=[(VR+/-)*(COST)]
Food Cost
The Food Cost. FDCST=[(A.USE)*(COST)]
Sam4s SPS500 Programming Manual
- 119 -
Reports Menu – Sample Reports
PLU Stock
PLUs designated as stock PLUs (see PLU Status
Group Programming) will appear on this report
FINANCIAL REPORT
X1 REPORT
0003
DESCRIPTOR
BOTTLE BECKS
EMPLOYEE:
TIME 09:0
COUNT
1234
EMPLOYEE1
#01
NO.000000
PLU Stock by Group
Further stock reporting formats are available
FINANCIAL REPORT
X1 REPORT
0003
DESCRIPTOR
BOTTLE BECKS
BOTTLE BEERS
TOTAL
COUNT
1234
EMPLOYEE:
TIME 09:03
1234
EMPLOYEE1 #01
NO.000000
Electronic Journal
This terminal has a very sophisticated analysis on journal reporting. All information can be selected
by individual transaction type to be stored and reported extracted as required i.e. all Cash Transactions, Voids’
etc
Cash Transactions
Cheque Transactions
Misc. Tender Transactions
Transactions With %
Recd Acct & Paid Out
Return Transactions
Err Correct & Void
No Sales
Cancel Transactions
Transactions With Negative
Reports
Program Scans
Check Tracking
Clerk Interrupt
-
- 120 - Sam4s SPS500 Programming Manual
All
All
All
All
All
All
All
All
All
All
All
All
All
All
Cash sales made during normal operation
Cheque sales made during normal operation
Miscellaneous sales made during normal operation
Sales containing a discount or premium operation
Received on account or Paid out sales
Merchandise Return sales transactions
Transactions containing an error correct or void.
Transactions containing no sale operations.
Register Mode cancelled transactions
Transactions with negative product sales.
Read & Reset reports which are printed
Program scans, which are printed.
Movement on open checks can be stored
Sales where a balance has been stored by a clerk
Reports Menu – Sample Reports
Food Cost
FOOD COST REPORT
X1 REPORT
0003
BURGER
PRICE $1.95
PLU# 01234567890123456
USAGE COUNT
28
ITEM COST
1.200
USAGE COST
33.60
SALES COUNT
28
NET SALES
54.60
-----------------------------STEAK
PRICE
11.95
PLU#01234567890123456
USAGE COUNT
105
ITEM FOOD COST
2.250
USAGE COST
236.25
SALES COUNT
105
NET SALES
1254.75
----------------------------TOTAL FOOD COST
TOTAL SALES COUNT
NET SALES TOTAL
EMPLOYEE:
TIME 09:03
269.85
133
1309.35
EMPLOYEE1#01
NO.000000
Usage Count
(SALES COUNT + PROMO COUNT + WASTE COUNT)
Item Food Cost
COMBINED COST OF ALL INGREDIENTS\RECIPIES ASSOCIATED WITH THE ITEM.
Usage Cost
(USAGE * ITEM FOOD COST)
Sales Count
(SALES COUNT)
Net Sales
(SALES COUNT * PRICE)
Shelf Count
The Shelf is the Actual Inventory Quantity as entered in X-mode (inventory - edit inventory item - daily edit/period edit).
Sam4s SPS500 Programming Manual
- 121 -
- 122 - Sam4s SPS500 Programming Manual
Wiring Diagrams
Sam4s SPS500 Programming Manual
- 123 -
Common Wiring Diagrams
PC Connection
PC Cable – 8 Core Shielded
ECR - 9 Pin Male or Female
PC - 9 Pin Female
2
3
3
2
4
6
5
5
6
4
7
8
8
7
PC Cable RJ45
ECR – RJ45
2
3
4
5
6
7
8
PC Modem
ECR – RJ45
1
2
3
4
5
6
7
8
– Cat 5 Shielded
PC – 9 Pin Female
4
2
3
8
7
5
6
– 8 Core Shielded
PC - 9 Pin Female
8
3
2
20
7
6
4
5
Inter Register Communications (IRC)
IRC Hub for any number of Terminals
RJ45 – Cat 5 Shielded
RJ45 – Cat 5 Shielded
1
1
White + Green
2
2
Green
3
3
White + Orange
4
4
Blue
5
5
White + Blue
6
6
Orange
7
7
White + Brown
8
8
Brown
IRC Crossover for 2 Terminals only
RJ45 – Cat 5 Shielded
RJ45 – Cat 5 Shielded
1
3
White + Green
2
6
Green
3
1
White + Orange
4
7
Blue
5
8
White + Blue
6
2
Orange
7
4
White + Brown
8
5
Brown
Printer Connection
Printer Cable
ECR - 9 Pin Male or Female
Printer 25 Pin Male
2
2
Printer Cable RJ45 – Cat 5 Shielded
ECR- RJ45
Printer -25 Pin Male
3
3
3
3
4
2
5
7
2- Joined
20
4
6
6- Joined
6- Joined
20
8- Joined
- 124 - Sam4s SPS500 Programming Manual
8
6
7
7
Service Menu
CAUTION:
Service functions are reserved for system providers who set-up and service your SPS-500 system.
Many Service functions, including memory clearing and memory allocation will cause significant
damage or loss to the user if they are performed without first backing up register data.
Sam4s SPS500 Programming Manual
- 125 -
Service Management
The software update is a simple operation carried out using the S-Mode, Self Test, Application update
option, or a full hardware control option as outlined below.
Note :- Once a full service update has been completed it is necessary to memory reset the terminal
back to factory defaults.
Software Update Via SD Card.
-
Ensure the software is copied to a FAT32 formatted SD card in the \Update\SPS500 folder
-
The SD card is inserted in the front of the printer housing under the till roll cover.
-
The Service Menu is accessed by powering Off/On the register, whilst pressing Cash then
pressing the Top Left, Bottom Left, Top Right, Bottom Right keys.
-
The password 1287 ENTER is required, to access the main menu.
-
The Update - The Copy All – SD or the Boot Update-SD icon is used
-
The register will prompt depending on the files copies with either Copy all from NAND Flash
or Copy Bootloader answer yes to begin
PC Update Software and Images
The register by default is given an IP address of 192.168.0.11 for register 1 and .12 for register 2 etc .
For the PC to communicate for updates the IP address must also be in the same range
-
The register should be connected to the PC via an Ethernet cross over cable, and the PC within
My Network places, View Network connections and right click option of the Local area
connection, properties should be set as :-
-
The Service Menu is accessed by powering Off/On the register, whilst pressing Cash then
pressing the Top Left, Bottom Left, Top Right, Bottom Right keys.
-
The password 1287 ENTER is required to access the main menu.
-
The Update then COPY ALL is selected the register is now waiting for the PC.
-
The TFTP32.exe program can be loaded and the using the browse icon correct directory
containing the files for download selected to start the update.
- 126 - Sam4s SPS500 Programming Manual
Service Management
The Service Management menu can be used to carry out the following self test.
Self Test
-
The Service Menu is accessed by powering Off/On the register, whilst pressing Cash then
pressing the Top Left, Bottom Left, Top Right, Bottom Right keys.
-
The password 1287 ENTER is required, to access the main menu.
This allows the following tests
Etc
- LCD test
- LCD Brightness
- Touch test
- Rear Display Test
- R LCD On / Off
- LED On/Off
This will test the following options
RTC
- Flash Memory
- SD Card
- Dallas Key
- MSR
- Drawer
- Printer
This tests the Real Time Clock
Keyboard
The keyboard, key positions and mode lock can be test using this option.
Display / Touch
The printer option allows the following to be tested and adjusted
Printer
-
Printer
Cutter
Pattern Test
Reset Print Count
Reset Cut Count
SRAM
The SD card slot located under the till roll cover, on the printer housing can
be tested using this option.
This test will clear all memory
Check Bad
This option allows a Check for SMC Bad data
Age Testing
This checks all hard options
SD Card
Sam4s SPS500 Programming Manual
- 127 -
Service Management
The Service Management menu can be used to carry out the following self test.
Self Test
Loop back Tests
This tests the RS232 ports, using the following Loop back connectors
- 128 - Sam4s SPS500 Programming Manual
Service Management
The Service Management menu can be used for the following setup procedures.
Setup
-
The Service Menu is accessed by powering Off/On the register, whilst pressing Cash then
pressing the Top Left, Bottom Left, Top Right, Bottom Right keys.
-
The password 1287 ENTER is required, to access the main menu.
Write Mac Address
This is the fundamental address code, and should not be adjusted without
first consulting a technician.
MCR
The register can be fitted with an optional MCR reader for clerk sign on.
The cards are normally configured using track 2, as per this option
Logo Define
This allows the Logo images to be loaded into the register as outlined the in
System Options – General Print Options section of the manual.
Printer Density
The depth of shading for print outs can be adjusted using this option
Select Keyboard
The stroke and flat keyboard types are interchangeable and the appropriate
type can be selected using this option. The terminal will recognise change
when memory all cleared alternative use this option to activate a keyboard
change.
Power Output
This option allows the power to the serial ports to be adjusted as required.
Sam4s SPS500 Programming Manual
- 129 -
Service Management
It is possible to install in additional memory into the register, as shown below.
Installation of Memory card
The register must be powered off and disconnected from the mains. It is advisable to wear
protective gloves whilst installing the memory card.
-
Open the memory card cover, and insert the memory card in the memory hole, as shown
Removing the Memory Card
-
Unscrew the Memory card cover using a + shaped screw driver. Then open the memory card
cover and push the rounded area using a sharp object i.e. paper clip as shown in fig 2.
-
The memory card, will be ejected as per fig 3
- 130 - Sam4s SPS500 Programming Manual
Service Management
It is possible to install a magnetic card reader into the register, as shown below.
Installation of MCR
The register must be powered off and disconnected from the mains, It is advisable to wear
protective gloves whilst installing the card reader. When connecting or disconnecting the cables be
careful not to stress the cables, also be careful not bind interface cables and AC power cord together
-
Connect ground wire & MSR harness of MSR assembly to the main set as shown in Fig 1a
-
Tidy up the connectors of ground wire & MSR harness by inserting them into the MSR assembly
(connectors should be hidden inside the MSR assembly as in Fig 1b)
-
Insert the MSR assembly into the main set bracket holes as shown in Fig 2 and Fig 3
-
Tighten MSR assembly by moving it to the direction as shown in Fig 4
Sam4s SPS500 Programming Manual
- 131 -
JK65-00008C
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