Sharp | AR-C265P | User`s guide | Sharp AR-C265P User`s guide

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Copyright Information
Copyright © 2006 Sharp Electronics Corporation and its suppliers.
Document Information ________________________________
Sharp AR-C265P User’s Guide
P/N 59380701, Revision 1.0
August, 2006
Disclaimer__________________________________________
Every effort has been made to ensure that the information in this document is
complete, accurate, and up-to-date. The manufacturer assumes no responsibility
for the results of errors beyond its control. The manufacturer also cannot guarantee
that changes in software and equipment made by other manufacturers and referred
to in this guide will not affect the applicability of the information in it. Mention of
software products manufactured by other companies does not necessarily
constitute endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and
helpful as possible, we make no warranty of any kind, expressed or implied, as to
the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.sharpusa.com
Trademark Information _______________________________
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
ENERGY STAR is a trademark of the United States Environmental Protection
Agency.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard
Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of
Microsoft Corporation in the United States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of
their proprietors.
Regulatory Information _______________________________
As an ENERGY STAR® Program Participant, the manufacturer has
determined that this product meets the ENERGY STAR guidelines
for energy efficiency.
This product complies with the requirements of the Council
Directives 89/336/EEC (EMC), 73/23/EEC (LVD) and 1999/5/EC
(R&TTE), as amended where applicable, on the approximation of
the laws of the member states relating to Electromagnetic
Compatibility, Low Voltage and Radio & Telecommunications
Terminal Equipment.
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Contents
Copyright Information . . . . . . . . . . . . . . . . . . . . . . . . 2
Document Information . . . . . . . . . . . . . . . . . . . . . . . . 2
Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Trademark Information . . . . . . . . . . . . . . . . . . . . . . . 2
Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . 2
Notes, Cautions, etc. . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Illustrations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Front . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Rear. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Paper (Print Media). . . . . . . . . . . . . . . . . . . . . . . . . .10
General Information. . . . . . . . . . . . . . . . . . . . . . . . . 10
Driver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Paper, US Bond . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Paper, Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Letterhead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Envelopes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Paper Trays . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
General Information. . . . . . . . . . . . . . . . . . . . . . . . . 33
Select in the driver . . . . . . . . . . . . . . . . . . . . . . . . . 34
Paper Size, Feed, and Exit . . . . . . . . . . . . . . . . . . . . 37
Tray 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Tray 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Multi-Purpose Tray (MP Tray)
[Manual Feed] . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Auto Tray Select . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Auto Switching . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Paper Size Check . . . . . . . . . . . . . . . . . . . . . . . . . . . 57
Paper Exit Paths . . . . . . . . . . . . . . . . . . . . . . . . . . . .61
Face Down (Top Exit) . . . . . . . . . . . . . . . . . . . . . . . . 61
Face Up (Rear Exit) . . . . . . . . . . . . . . . . . . . . . . . . . 62
Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .65
Trays 1 and 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
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Multi-purpose Tray. . . . . . . . . . . . . . . . . . . . . . . . . . 68
Consumables and Replacement Supplies . . . . . . . . .72
Life Expectancy . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Part Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Replace a Toner Cartridge . . . . . . . . . . . . . . . . . . . . 73
Replace an Image Drum . . . . . . . . . . . . . . . . . . . . . . 79
Replace the Fuser . . . . . . . . . . . . . . . . . . . . . . . . . . 87
Printer Settings
(Menu Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . .91
Print a list of the current settings. . . . . . . . . . . . . . . . 91
Changing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 92
Reset to Factory Defaults . . . . . . . . . . . . . . . . . . . . . 94
Replace the Belt Unit . . . . . . . . . . . . . . . . . . . . . . . . 95
Lists of Available Settings by Menu . . . . . . . . . . . . . 100
Menu Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .118
Additional Memory (RAM) . . . . . . . . . . . . . . . . . . . . 118
Duplex Unit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119
Hard Disk Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . 120
Second Paper Tray. . . . . . . . . . . . . . . . . . . . . . . . . 121
Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . .122
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . .124
General Information. . . . . . . . . . . . . . . . . . . . . . . . 124
Display Panel Messages . . . . . . . . . . . . . . . . . . . . . 125
Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129
Print Quality Problems . . . . . . . . . . . . . . . . . . . . . . 150
USB Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154
Application error . . . . . . . . . . . . . . . . . . . . . . . . . . 156
General Protection Fault . . . . . . . . . . . . . . . . . . . . . 156
Paper Size Change Request . . . . . . . . . . . . . . . . . . 157
Printer does not go online . . . . . . . . . . . . . . . . . . . . 157
Printer makes a strange noise . . . . . . . . . . . . . . . . . 157
Printer takes a long time to start printing . . . . . . . . . 158
Printing cancels . . . . . . . . . . . . . . . . . . . . . . . . . . . 158
Printing does not start . . . . . . . . . . . . . . . . . . . . . . 159
Printing is slow . . . . . . . . . . . . . . . . . . . . . . . . . . . 159
Cleaning Page . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160
Printer Drivers. . . . . . . . . . . . . . . . . . . . . . . . . . . . .162
General Information. . . . . . . . . . . . . . . . . . . . . . . . 162
Install . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162
Which Printer Driver to Use? . . . . . . . . . . . . . . . . . . 163
Change Driver Settings . . . . . . . . . . . . . . . . . . . . . 164
Save Driver Settings . . . . . . . . . . . . . . . . . . . . . . . 165
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Check to see if saved Driver Settings are used . . . . . 167
Restore Default Driver Settings . . . . . . . . . . . . . . . . 168
Macintosh . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 169
Printer Features . . . . . . . . . . . . . . . . . . . . . . . . . . .173
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 173
Banners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174
Black Finish. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 178
Black Overprint . . . . . . . . . . . . . . . . . . . . . . . . . . . 181
Black Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 184
Booklets (Binding Print) . . . . . . . . . . . . . . . . . . . . . 191
Collating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 196
Color Matching . . . . . . . . . . . . . . . . . . . . . . . . . . . 200
Custom Page Sizes . . . . . . . . . . . . . . . . . . . . . . . . 256
Duplex Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 265
Grayscale . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278
N-Up Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279
Photographs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283
Posters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284
Print Resolution . . . . . . . . . . . . . . . . . . . . . . . . . . . 287
Save as File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292
Toner Saving. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297
Watermarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301
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Notes, Cautions, etc.
Illustrations ______________________
Illustrations and components are representative only. Your
unit may differ slightly from those pictured in this document.
NOTE
A note appears like this. A note provides
additional information to supplement the main
text which helps you to use and understand the
product.
Important!
An important message appears like this. An important
message provides supplemental information which can
prevent potential problems.
CAUTION!
A caution appears like this. A caution provides
additional information which, if ignored, may result
in equipment malfunction or damage.
WARNING!
A warning appears like this. A warning provides
additional information which, if ignored, may
result in a risk of personal injury.
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Introduction
Your new printer is designed with advanced features to give
you clear, vibrant color printing and crisp black and white
pages at high speed on a range of print media.
Features _________________________
•
Up to 26 pages per minute full color.
•
Up to 32 pages per minute in black and white.
•
600 x 1200 dpi (dots per inch) print resolution.
•
Single Pass Color Digital LED technology.
•
10 Base-T and 100 Base-TX network connection.
Options __________________________
•
Additional Memory: see page 118
256 MB or 512 MB
•
Duplex Unit: see page 119
for automatic two-sided printing
•
Hard disk drive: see page 120
allows you to use secure (confidential) printing, spool
print jobs, and store print jobs for later use
•
Second Paper Tray: see page 121.
capacity 530 sheets 20-lb. paper
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Parts of the Printer
Front ____________________________
c53_01_printerfull.jpg
1.
Output Stacker, face down
Standard printed copy delivery point.
Holds up to 250 sheets of 20-lb. (75 g/m²) paper.
2.
Operator Panel
Menu driven operator controls and LCD display panel
3.
Paper Tray
Standard paper tray.
Holds up to 300 sheets of 20-lb. (75 g/m²) paper.
4.
Multi-Purpose Tray
Used for feeding transparencies, heavier paper stocks,
envelopes and other special media.
Also for manual feeding of single sheets when required.
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Rear ____________________________
c51_01_backview.jpg
1.
2.
3.
4.
5.
6.
On/Off Switch
Socket for Power Cord
USB Interface
Network Interface
Duplex Unit
Rear Stacker (face up)
Capacity 100 sheets
When the rear paper stacker is folded down, paper exits
the printer through the rear of the printer and is stacked
face up.
This is used for labels, heavy print media, envelopes and
custom paper sizes.
When used with the Multi-Purpose Tray, the paper path
through the printer is essentially straight. This avoids
bending the print media around curves in the paper path
and makes paper feeding more reliable.
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Paper (Print Media)
General Information _____________________
CAUTION!
Print media must be able to withstand 446°F
(230°C) for 0.2 second.
You need to know three characteristics about any paper (print
media) you want to use with your printer:
• Type
• Weight
• Size
The type, weight, and size of the paper (print media)
determine:
• which paper feed tray can be used
Choices are multipurpose tray (MP Tray/manual feed)
or Trays 1 - 2
• which paper exit path can be used
Choices are face-down or face-up (straight-through)
• whether you can use double sided (duplex) printing
For type, see
• Paper: US Bond (Metric): see page 18
• Paper: Index: see page 20
• Letterhead: see page 22
• Envelopes: see page 26
• Transparencies: see page 31
• Labels: see page 29
For weight, refer to the correct paper type. Each paper type
has a table (matrix) of paper size, paper weight, paper feed,
paper exit, simplex/duplex correlations.
For general information on paper sizes, see “Paper Size, Feed,
and Exit” on page 37.
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Driver Settings ____________________
General Information
Select the thickness/type of media on which you are printing a
particular job, to produce optimum print results. This setting
overrides the setting in the printer menu.
If you are printing on a thick media such as card stock, be sure
to select one of the thicker settings (Heavy, Ultra Heavy,
Labels1, Labels 2) to get proper fusion of the toner to the page
and to prevent possible damage to the printer.
If the Ultra Heavy setting does not give proper toner fusion,
you can try the Label settings.
The default printer menu setting is Medium.
Choices are: Printer Setting, Light, Medium, Heavy, Ultra
Heavy, Labels1, Labels2, Transparency, Glossy, User Type 1,
User Type 2, User Type 3, User Type 4, and User Type 5.
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Choices
Choices are: Printer Setting, Light, Medium, Heavy, Ultra
Heavy, Labels1, Labels2, Transparency, Glossy, User Type 1,
User Type 2, User Type 3, User Type 4, and User Type 5.
Light
16-19 lb. US Bond (64-74 g/m2)
Medium
20-27 lb. US Bond (75-104 g/m2)
Heavy
28-32 lb. US Bond (105-120 g/m2)
58-67 lb. Index
Ultra Heavy
33-54 lb. US Bond (124-203 g/m2)
68-113 lb. Index
If the Ultra Heavy setting does not give proper toner
fusion, you can try the Label settings.
Labels1
For labels 0.1 to 0.169 mm thick.
Labels2
For labels 0.17 to 0.2 mm thick.
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Matrix: Driver Setting, Actual Weight, Paper
Tray, Duplex Option, and Paper Exit
Driver
Setting
Actual
Weight
Feed
Tray
Light
16-19 lb. US Bond
64-74 g/m²
55-64 Kg
Tray 1
Tray 2
No
Topa
Rearb
Medium
20-27 lb. US Bond
75-104 g/m²
65 - 89 Kg
Tray 1
Tray 2
MP Tray
Yes
Top
Rear
Heavy
28-32 lb. US Bond
(105-120 g/m²)
90 - 103 Kg
Tray 1
Tray 2
MP Tray
Yes
(restricted to
28 lb.
maximum)
Rear Only
Ultra Heavyc
33-54 lb. US Bond
121-200 g/m²
104 - 172 Kg
Tray 2d
MP Tray
No
Rear Only
Duplexer?
Exit
Tray
a. Face Down Stacker
b. Face Up Stacker
c. If the Ultra Heavy setting does not give proper toner fusion,
you can try the Label settings.
d. 47 lb. (177 g/m²) maximum for Tray 2
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Face up / Straight through / Rear Exit
If you are using heavy media, transparencies, envelopes or
labels, use the face up (straight through) paper feed path.
For face up printing (straight-through path), make sure the
rear exit is open and the paper support is extended.
• Paper is stacked in reverse order.
• Tray capacity is about 100 sheets. Actual capacity
depends on paper weight.
c53_72_rear3.jpg
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Windows
The normal default for these items is automatic detection.
CAUTION!
1. If type and weight are not correctly set,
• print quality deteriorates
• the fuser roller may be damaged.
2. If the settings in the printer differ from those selected on
your computer, the printer does not print.
An error message displays.
3. The following printer settings are given as a guide only.
Some software applications require the paper feed, size and
media settings to be selected from within the application
(page setup).
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Under Layout, click Advanced.
6.
Under Document Options, Printer Features, click Media
Type.
7.
Use the drop down list to make your selection.
Print.
See “Driver Settings” on page 11.
See “Face up / Straight through / Rear Exit” on page 14.
8.
Change any other settings as desired.
9.
Click OK.
10. The Layout tab screen appears.
11. Change any other settings as desired.
12. Click OK.
13. The main Print screen appears.
14. Change any other settings as desired.
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15. Click OK.
16. The document prints.
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Macintosh OS 10.2 and 10.3
CAUTION!
1. If type and weight are not correctly set,
• print quality deteriorates
• the fuser roller may be damaged.
2. If the settings in the printer differ from those selected on
your computer, the printer does not print.
An error message displays.
3. The following printer settings are given as a guide only.
Some software applications require the paper feed, size and
media settings to be selected from within the application
(page setup).
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Printer
Option.
4.
At Media Weight, make your selection.
Print.
See “Driver Settings” on page 11.
See “Face up / Straight through / Rear Exit” on page 14.
5.
Change any other settings as desired.
6.
Click Print.
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Paper, US Bond ____________________
General Information
NOTE
To determine if a paper weight is US Bond or Index,
check the metric equivalent.
35 lb US Bond = 132 g/m2
35 lb Index = 64 g/m2
For more information, go to www.paper-paper.com/
weight.html
The size, weight, and type of the paper (print media)
determine:
• which paper feed tray can be used
• which paper exit path can be used
• whether you can use double sided (duplex) printing
Single sided printing is also known as simplex printing.
These settings can be made in the printer menu or in the
printer driver.
Application settings override driver settings.
Driver settings override printer menu settings.
The best performance is obtained when using paper designed
for use in copiers and laser printers. Suitable types include:
• Hammermill® Laser Printer Radiant White, 24 lb. US
Bond (90 g/m²)
• Xerox® 4024, 20 lb.US Bond (75 g/m²)
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Recommendations
•
Check www.sharpusa.com for the latest information on
recommended papers for your printer.
•
Paper should be stored flat, away from moisture, direct
sunlight and heat sources.
•
The use of heavily laid or textured paper will
seriously affect the life of the image drum and give
poor print quality. Print quality can be improved by
changing the media setting to ‘Ultra Heavy.’ However,
this will reduce the output speed and prevent the use of
the duplex option.
If the Ultra Heavy setting does not give proper toner
fusion, you can try the Label settings.
•
Avoid:
– Damp, damaged or curled paper.
– Very smooth, shiny or glossy paper.
– Heavily embossed letterhead paper, very rough
paper or paper that has a large grain difference
between the two sides.
– Paper with perforations, cut-outs or ragged edges.
– Carbon paper, recycled paper, NCR paper,
photosensitive paper, pressure sensitive paper or
thermal transfer paper.
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
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Paper, Index ______________________
General Information
NOTE
To determine if a paper weight is US Bond or Index,
check the metric equivalent.
• 35 lb US Bond = 132 g/m2
• 35 lb Index = 64 g/m2
For more information, go to www.paper-paper.com/
weight.html
The size, weight, and type of the paper (print media)
determine:
• which paper feed tray can be used
• which paper exit path can be used
• whether you can use double sided (duplex) printing
Single sided printing is also known as simplex printing.
These settings can be made in the printer menu or in the
printer driver.
Application settings override driver settings.
Driver settings override printer menu settings.
The best performance is obtained when using paper designed
for use in copiers and laser printers. Suitable types include:
• Hammermill® Laser Printer Radiant White, 24 lb. US
Bond (90 g/m²)
• Xerox® 4024, 20 lb.US Bond (75 g/m²)
Recommendations
•
Check www.sharpusa.com for the latest information on
recommended papers for your printer.
•
Paper should be stored flat, away from moisture, direct
sunlight and heat sources.
•
The use of heavily laid or textured paper will
seriously affect the life of the image drum and give
poor print quality. Print quality can be improved by
Sharp AR-C265P User’s Guide
20
changing the media setting to ‘Ultra Heavy.’ However,
this will reduce the output speed and prevent the use of
the duplex option.
If the Ultra Heavy setting does not give proper toner
fusion, you can try the Label settings.
•
Avoid:
– Damp, damaged or curled paper.
– Very smooth, shiny or glossy paper.
– Heavily embossed letterhead paper, very rough paper
or paper that has a large grain difference between the
two sides.
– Paper with perforations, cut-outs or ragged edges.
– Carbon paper, recycled paper, NCR paper,
photosensitive paper, pressure sensitive paper or
thermal transfer paper.
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
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Letterhead _______________________
General Information
The size, weight, and type of the paper (print media)
determine:
• which paper feed tray can be used
• which paper exit path can be used
• whether you can use double sided (duplex) printing
Single sided printing is also known as simplex printing.
These settings can be made in the printer menu or in the
printer driver.
Application settings override driver settings.
Driver settings override printer menu settings.
When using heavily laid or textured paper
• the life of the image drum is seriously shortened
• print quality may deteriorate
• change the media setting to ‘Ultra Heavy’.
This will improve print quality.
When using ‘Ultra Heavy’:
• print speed slows
• duplexing cannot be used.
If the Ultra Heavy setting does not give proper toner
fusion, you can try the Label settings.
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Recommendations
CAUTION
Print media must be able to withstand 446°F
(230°C) for 0.2 second.
Only use letterhead designed for color laser printers and
photocopiers.
Don’t use very smooth, shiny or glossy paper.
Don’t use heavily embossed headed paper, very rough paper
or paper that has a large grain difference between the two
sides.
•
Check www.sharpusa.com for the latest information on
recommended papers for your printer.
•
Paper should be stored flat, away from moisture, direct
sunlight and heat sources.
•
The use of heavily laid or textured paper will
seriously affect the life of the image drum and give
poor print quality. Print quality can be improved by
changing the media setting to ‘Ultra Heavy.’ However,
this will reduce the output speed and prevent the use of
the duplex option.
If the Ultra Heavy setting does not give proper toner
fusion, you can try the Label settings.
•
Avoid:
– Damp, damaged or curled paper.
– Very smooth, shiny or glossy paper.
– Heavily embossed letterhead paper, very rough paper or
paper that has a large grain difference between the two
sides.
– Paper with perforations, cut-outs or ragged edges.
– Carbon paper, recycled paper, NCR paper,
photosensitive paper, pressure sensitive paper or
thermal transfer paper.
Sharp AR-C265P User’s Guide
23
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
Loading
Trays 1 and 2
Long edge feed
Face down, top toward the back of the printer.
Letr_lef.bmp
Short edge feed
face down, top to the right
ltrhd_se.jpg
Sharp AR-C265P User’s Guide
24
Loading
Multi-purpose Tray (Manual Feed)
Long edge feed
Face up, top to the back of the printer
manl_le.jpg
Short edge feed
Face up, top to the left
manl_se.jp
Sharp AR-C265P User’s Guide
25
Envelopes ________________________
General Information
Envelopes can only be fed from the multi-purpose (MP /
manual feed) tray.
Envelopes can only exit the printer face-up (straight through,
rear exit).
Recommendations
CAUTION
Print media must be able to withstand 446°F
(230°C) for 0.2 second.
Envelopes.jpg
1.
Use only recommended envelopes.
For more information, see “Print Media“ in your Handy
Reference Guide or www.sharpusa.com.
2.
Store envelopes flat and away from
• moisture
• direct sunlight
• heat sources
3.
Don’t use envelopes with
• windows
• metal clasps
• self-sealing flaps
• damp, damaged or curled paper envelopes
Sharp AR-C265P User’s Guide
26
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
Loading
Trays 1 - 2
Envelopes cannot be fed from paper trays 1 - 2.
Multi-purpose Tray (Manual Feed)
Face up (flap side down), top to the left (into the printer)
C96_LoadPaperMPTray_Envelopes_crop.JPG
Paper Exit
If you are using heavy media, transparencies, envelopes or
labels, use the face up (straight through) paper feed path.
For face up printing (straight-through path), make sure the
rear exit is open and the paper support is extended.
• Paper is stacked in reverse order.
Sharp AR-C265P User’s Guide
27
• Tray capacity is about 100 sheets. Actual capacity
depends on paper weight.
c53_72_rear3.jpg
Sharp AR-C265P User’s Guide
28
Labels ___________________________
General Information
Labels can only be fed from the multi-purpose (MP / manual
feed) tray.
Labels can only exit the printer face-up (straight through, rear
exit).
Avery 5161 White Laser Labels (letter size) work well with your
printer.
Check www.sharpusa.com for the latest information on media
for your printer.
Recommendations
CAUTION
Print media must be able to withstand 446°F
(230°C) for 0.2 second.
•
Only use labels designed for color laser printers and
photocopiers.
•
Labels must cover the entire carrier sheet.
•
The carrier sheet or adhesive must not be exposed to
any part of the printer.
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
Loading
Trays 1 - 2
Labels cannot be fed from paper trays 1 - 2.
Sharp AR-C265P User’s Guide
29
Multi-purpose Tray (Manual Feed)
Face up (print side up)
Default = long edge feed.
C96_LoadPaperMPTray_Labels_crop.JPG
Paper Exit
If you are using heavy media, transparencies, envelopes or
labels, use the face up (straight through) paper feed path.
For face up printing (straight-through path), make sure the
rear exit is open and the paper support is extended.
• Paper is stacked in reverse order.
• Tray capacity is about 100 sheets. Actual capacity
depends on paper weight.
c53_72_rear3.jpg
Sharp AR-C265P User’s Guide
30
Transparencies ____________________
General Information
Transparencies can only be fed from the multi-purpose (MP /
manual feed) tray.
Transparencies can only exit the printer face-up (straight
through, rear exit).
Recommendations
CAUTION
Print media must be able to withstand 446°F
(230°C) for 0.2 second.
1.
2.
3.
Only use transparencies designed for color laser printers
and photocopiers.
Only use recommended transparencies
3M CG3720
Avoid office transparencies designed for use by hand with
marker pens.
These will melt in the fuser and cause damage.
Driver Settings
To select a paper type in the driver, see:
Windows: page 15
Macintosh OS 10.2 and 10.3: page 17
Loading
Trays 1 - 2
Transparencies cannot be fed from paper trays 1 - 2.
Sharp AR-C265P User’s Guide
31
Multi-purpose Tray (Manual Feed)
Face up (print side up)
Default = long edge feed.
C96_LoadPaperMPTray.jpg
Paper Exit
If you are using heavy media, transparencies, envelopes or
labels, use the face up (straight through) paper feed path.
For face up printing (straight-through path), make sure the
rear exit is open and the paper support is extended.
• Paper is stacked in reverse order.
• Tray capacity is about 100 sheets. Actual capacity depends
on paper weight.
c53_72_rear3.jpg
Sharp AR-C265P User’s Guide
32
Paper Trays
General Information ________________
You can select
•
the paper tray used by your print job
•
if the printer checks whether the size paper loaded in the
selected tray matches that required for the document
being printed (Paper Size Check)
•
if the printer automatically matches the printer job’s
paper size to a paper tray (Auto Select)
•
if a paper tray (Tray 1) runs out of paper, your printer
can automatically switch to another paper tray (MP Tray,
optional Tray 2) loaded with the same type of paper
(Auto Switching).
The settings for Paper Feed (Paper Tray/Source), Paper Size,
Paper Exit, and Paper Weight interact. For more information,
see “Paper Size, Feed, and Exit” on page 37.
Sharp AR-C265P User’s Guide
33
Select in the driver _________________
Windows PostScript
1.
2.
3.
4.
5.
6.
Open the file you want to print.
Click File → Print.
Select your printer.
Click Properties.
Click the Paper/Quality tab.
Under Tray Selection, at Paper Source, click on the arrow
to open the drop down list. Make your selection.
Choices are: Automatically select, Multi-purpose tray,
Tray 1, Tray 2, Plain Paper, Letterhead, Transparency,
Labels, Bond Paper, Recycled Paper, Card Stock, Rough
Paper, Envelopes.
Automatically select
The printer automatically selects the paper tray.
Multi Purpose Tray / Tray1 / Tray 2
Tray 2 appears only if an optional tray is installed.
Select a specific paper tray.
For example:
You are printing a job on special media (letterhead).
Place the media in the Multi Purpose Tray.
Select the Multi Purpose Tray here (in the driver) when
printing the job.
7.
8.
9.
10.
11.
12.
Change any other settings as desired.
Click OK.
The main Print screen appears.
Change any other settings as desired.
Click OK.
The document prints.
Sharp AR-C265P User’s Guide
34
Windows PCL
1.
2.
3.
4.
5.
6.
Open the file you want to print.
Click File → Print.
Select your printer.
Click Properties.
Click the Setup tab.
Under Source, click on the arrow to open the drop down
list. Make your selection.
Choices are: Automatically select, Multi-purpose tray,
Tray 1, Tray 2, Plain, Recycled, Letterhead, Bond, Card
Stock, Rough, Labels, Transparency
Automatically select
The printer automatically selects the paper tray.
Multi Purpose Tray / Tray1 / Tray 2
Tray 2 appears only if an optional tray is installed.
Select a specific paper tray.
For example:
You are printing a job on special media (letterhead).
Place the media in the Multi Purpose Tray.
Select the Multi Purpose Tray here (in the driver) when
printing the job.
7.
8.
9.
10.
11.
12.
Change any other settings as desired.
Click OK.
The main Print screen appears.
Change any other settings as desired.
Click OK.
The document prints.
Sharp AR-C265P User’s Guide
35
Macintosh
1.
2.
3.
4.
Open the file you want to print.
Click File → Print.
Open the drop-down list below Presets. Select Paper
Source.
Make your selection.
Auto
The printer automatically selects the paper tray.
Multi Purpose Tray / Tray1 / Tray 2
Tray 2 appears only if an optional tray is installed.
Select a specific paper tray.
For example:
You are printing a job on special media (letterhead).
Place the media in the Multi Purpose Tray.
Select the Multi Purpose Tray here (in the driver) when
printing the job.
5.
6.
Change any other settings as desired.
Click Print.
Sharp AR-C265P User’s Guide
36
Paper Size, Feed, and Exit ___________
Tray 1 and Optional Tray 2
Feed
Exit
Paper size
Tray 1
Tray 2
Topa
Rearb
Letter
(8½ x 11'')
S, Dc
S, D
S, D
S, D
Legal-14
(8½ x 14'')
S, D
S, D
S, D
S, D
Legal-13.5
(8½ x 13.5'')
S, D
S, D
S, D
S, D
Legal-13
(8½ x 13'')
S, D
S, D
S, D
S, D
Executive
(7¼ x 10½'')
S, D
S, D
S, D
S, D
A4
(210 x 297 mm)
S, D
S, D
S, D
S, D
A5
(145 x 210 mm)
S, D
S, D
S, D
S, D
A6
(105 x 148 mm)
S
Not Usable
Not
Usable
S
B5
(182 x 257 mm)
S, D
S, D
S, D
S, D
Custom
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S, D
Not
Usable.
a. Use the Top Exit (Face Down Stacker) only for paper up to 47
lb. US Bond (98 lb. Index, 177 g/m2).
b. Switch to the Rear Exit (Face Up Stacker) when you are printing paper heavier than 47 lb. US Bond (98 lb. Index, 177 g/
m2).
c. S = Simplex; D = Duplex (printing on both sides)
Sharp AR-C265P User’s Guide
37
Multi-Purpose Tray
Paper size
Feed
MP Tray
Exit
Reara
Exit
Topb
Letter
8½ x 11''
Yes
Yes
Yes
Legal-14
8½ x 14''
Yes
Yes
Yes
Legal-13.5
8½ x 13.5''
Yes
Yes
Yes
Legal-13
8½ x 13''
Yes
Yes
Yes
Executive
7¼ x 10½''
Yes
Yes
Yes
A4
210 x 297 mm
Yes
Yes
Yes
A5
145 x 210 mm
Yes
Yes
Yes
B5
182 x 257 mm
Yes
Yes
Yes
Envelopes
COM-10
Yes
Yes
No
Custom
Minimum
3.94 to 5.83''
100 x 148 mm
Maximum
8½ x 14''
216 x 356 mm
Bannerc
Yes
Yes
No
a. Use the Rear Exit (Face Up Stacker) for heavy paper,
transparencies, envelopes, and labels.
b. Use the Top Exit (Face Down Stacker) only for paper up to
47 lb. US Bond (98 lb. Index, 177 g/m2).
c. Banner specifications:
– Length: up to 47'' (1.2 m)
– Width Range = 8¼ to 8½'' (210 to 215.9 mm)
– Weight Range = 28 to 34 lb. US Bond (105 to 128 g/m2)
– Path = Rear Exit (Face Up Stacker) only
– Feed one sheet at a time.
Sharp AR-C265P User’s Guide
38
Tray 1 ___________________________
General Information
Use Tray 1 for regular paper, standard sizes, standard weights.
If a paper tray (Tray 1) runs out of paper, your printer can
automatically switch to another paper tray (MP Tray, optional
Tray 2) loaded with the same type of paper. This is called Auto
Switching. See “Auto Switching” on page 52.
•
Capacity
about 300 sheets (20-lb. [75 g/m²] paper)
•
Loading
See Loading Paper, “Trays 1 and 2” on page 65.
•
Exit path
top exit (Face Down Stacker), best for general use
rear exit (Face Up Stacker)
See “Paper Sizes and Exit Paths” on page 41
duplex (printing on both sides), with restrictions
See “Duplexing Restrictions” on page 40
Choose in the driver
See Paper Trays, “Select in the driver” on page 34.
Sharp AR-C265P User’s Guide
39
Duplexing Restrictions
Important!
You can duplex
•
•
paper
paper weights up to
28 lb. US Bond
58 lb. Index
105 g/m2 metric
You cannot duplex
•
•
•
•
labels
envelopes
transparencies
paper weights above
28 lb. US Bond
58 lb. Index
105 g/m2 metric
Sharp AR-C265P User’s Guide
40
Paper Sizes and Exit Paths
Feed
Exit
Paper size
Tray 1
Tray 2
Topa
Rearb
Letter
(8½ x 11'')
S, Dc
S, D
S, D
S, D
Legal-14
(8½ x 14'')
S, D
S, D
S, D
S, D
Legal-13.5
(8½ x 13.5'')
S, D
S, D
S, D
S, D
Legal-13
(8½ x 13'')
S, D
S, D
S, D
S, D
Executive
(7¼ x 10½'')
S, D
S, D
S, D
S, D
A4
(210 x 297 mm)
S, D
S, D
S, D
S, D
A5
(145 x 210 mm)
S, D
S, D
S, D
S, D
A6
(105 x 148 mm)
S
Not Usable
Not
Usable
S
B5
(182 x 257 mm)
S, D
S, D
S, D
S, D
Custom
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S, D
Not
Usable.
a. Use the Top Exit (Face Down Stacker) only for paper up to 47
lb. US Bond (98 lb. Index, 177 g/m2).
b. Switch to the Rear Exit (Face Up Stacker) when you are printing paper heavier than 47 lb. US Bond (98 lb. Index, 177 g/
m2).
c. S = Simplex; D = Duplex (printing on both sides)
Sharp AR-C265P User’s Guide
41
Tray 2 ___________________________
General Information
Use Tray 2 for regular paper, standard sizes, standard weights.
If a paper tray (Tray 1) runs out of paper, your printer can
automatically switch to another paper tray (MP Tray, optional
Tray 2) loaded with the same type of paper. This is called Auto
Switching. See “Auto Switching” on page 52.
•
Capacity
about 530 sheets (20-lb. [75 g/m²] paper)
•
Loading
See Loading Paper, “Trays 1 and 2” on page 65.
•
Exit path
top exit (Face Down Stacker), best for general use
rear exit (Face Up Stacker)
See “Paper Sizes and Exit Paths” on page 44
duplex (printing on both sides), with restrictions
See “Duplexing Restrictions” on page 43
Choose in the driver
See Paper Trays, “Select in the driver” on page 34.
Sharp AR-C265P User’s Guide
42
Duplexing Restrictions
Important!
You can duplex
•
•
paper
paper weights up to
28 lb. US Bond
58 lb. Index
105 g/m2 metric
You cannot duplex
•
•
•
•
labels
envelopes
transparencies
paper weights above
28 lb. US Bond
58 lb. Index
105 g/m2 metric
Sharp AR-C265P User’s Guide
43
Paper Sizes and Exit Paths
Feed
Exit
Paper size
Tray 1
Tray 2
Topa
Rearb
Letter
(8½ x 11'')
S, Dc
S, D
S, D
S, D
Legal-14
(8½ x 14'')
S, D
S, D
S, D
S, D
Legal-13.5
(8½ x 13.5'')
S, D
S, D
S, D
S, D
Legal-13
(8½ x 13'')
S, D
S, D
S, D
S, D
Executive
(7¼ x 10½'')
S, D
S, D
S, D
S, D
A4
(210 x 297 mm)
S, D
S, D
S, D
S, D
A5
(145 x 210 mm)
S, D
S, D
S, D
S, D
A6
(105 x 148 mm)
S
Not Usable
Not
Usable
S
B5
(182 x 257 mm)
S, D
S, D
S, D
S, D
Custom
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S: min. 3.94 x
5.83'' [100 x
148 mm],
D: min. 5.8 x
8.25'' [148 x
210 mm]
S, D: max. 8.5
x 14'' [215.9 x
355.6 mm]
S, D
Not
Usable.
a. Use the Top Exit (Face Down Stacker) only for paper up to 47
lb. US Bond (98 lb. Index, 177 g/m2).
b. Switch to the Rear Exit (Face Up Stacker) when you are printing paper heavier than 47 lb. US Bond (98 lb. Index, 177 g/
m2).
c. S = Simplex; D = Duplex (printing on both sides)
Sharp AR-C265P User’s Guide
44
Multi-Purpose Tray (MP Tray)
[Manual Feed] ____________________
General Information
This tray is also called the manual feed tray.
Use the Multi-Purpose Tray (MP Tray) for printing card stock,
labels, envelopes and transparencies.
If a paper tray (Tray 1) runs out of paper, your printer can
automatically switch to another paper tray (MP Tray, optional
Tray 2) loaded with the same type of paper. This is called Auto
Switching. See “Auto Switching” on page 52.
•
Capacity
stack of media about 3/8'' (10 mm) high
about 10 envelopes
50 transparencies
•
Loading
print side up, top edge facing into the printer.
See Loading Paper, “Multi-purpose Tray” on page 68.
•
Exit path
rear exit (Face Up Stacker), best for general use
top exit (Face Down Stacker), with restrictions
See “Paper Sizes and Exit Paths” on page 47
duplex (printing on both sides), with restrictions
See “Duplexing Restrictions” on page 46
Choose in the driver
See Paper Trays, “Select in the driver” on page 34.
Sharp AR-C265P User’s Guide
45
Duplexing Restrictions
Important!
You can duplex
•
•
paper
paper weights up to
28 lb. US Bond
58 lb. Index
105 g/m2 metric
You cannot duplex
•
•
•
•
labels
envelopes
transparencies
paper weights above
28 lb. US Bond
58 lb. Index
105 g/m2 metric
Sharp AR-C265P User’s Guide
46
Paper Sizes and Exit Paths
Paper size
Feed
MP Tray
Exit
Reara
Exit
Topb
Letter
8½ x 11''
Yes
Yes
Yes
Legal-14
8½ x 14''
Yes
Yes
Yes
Legal-13.5
8½ x 13.5''
Yes
Yes
Yes
Legal-13
8½ x 13''
Yes
Yes
Yes
Executive
7¼ x 10½''
Yes
Yes
Yes
A4
210 x 297 mm
Yes
Yes
Yes
A5
145 x 210 mm
Yes
Yes
Yes
B5
182 x 257 mm
Yes
Yes
Yes
Envelopes
COM-10
Yes
Yes
No
Custom
Minimum
3.94 to 5.83''
100 x 148 mm
Maximum
8½ x 14''
216 x 356 mm
Bannerc
Yes
Yes
No
a. Use the Rear Exit (Face Up Stacker) for heavy paper,
transparencies, envelopes, and labels.
b. Use the Top Exit (Face Down Stacker) only for paper up to
47 lb. US Bond (98 lb. Index, 177 g/m2).
c. Banner specifications:
– Length: up to 47'' (1.2 m)
– Width Range = 8¼ to 8½'' (210 to 215.9 mm)
– Weight Range = 28 to 34 lb. US Bond (105 to 128 g/m2)
– Path = Rear Exit (Face Up Stacker) only
– Feed one sheet at a time.
Sharp AR-C265P User’s Guide
47
Auto Tray Select ___________________
General Information
Your printer can automatically match the printer job’s paper
size to a paper tray (1-5 and Manual Feed [Multipurpose
Tray]).
NOTE
The Paper Size for Manual Feed (Multipurpose Tray)
must be set through the operator panel for Auto Tray
Select to work.
For more information,
Windows, PostScript: see page 49
Windows, PCL: see page 50
Macintosh OS 9.x: see page 51
Macintosh OS 10.1 & 10.2: see page 51
Macintosh OS 10.3: see page 51
Sharp AR-C265P User’s Guide
48
Windows PostScript
For more information, see “General Information” on page 48.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Layout tab.
6.
Next:
Print.
Windows 98 / Me : On Settings, next to Paper Source, click
Automatically Select.
Windows NT: On Advanced, next to Paper Source, click
Automatically Select.
Windows XP/2000: On Paper Quality, next to Paper
Source, click Automatically Select.
7.
Change any other settings as desired.
8.
Click OK.
9.
The main Print screen appears.
10.
Change any other settings as desired.
11.
Click OK.
12.
The document prints.
Sharp AR-C265P User’s Guide
49
Windows PCL
For more information, see “General Information” on page 48.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
On Setup, under Media, beside Source, click
Automatically Select.
6.
Change any other settings as desired.
7.
Click OK.
8.
The main Print screen appears.
9.
Change any other settings as desired.
Print.
10.
Click OK.
11.
The document prints.
Sharp AR-C265P User’s Guide
50
Macintosh OS 9.x
For more information, see “General Information” on page 48.
1.
Open the file you want to print.
2.
Click File →
3.
On General Controls, under Paper Feed Tray, select
Automatic Selection.
Print.
Macintosh OS 10.1 & 10.2
For more information, see “General Information” on page 48.
1.
Open the file you want to print.
2.
Click File →
3.
On the Paper Feed panel, select All Pages.
4.
Select Automatic Selection.
Print.
Macintosh OS 10.3
For more information, see “General Information” on page 48.
1.
Open the file you want to print.
2.
Click File →
3.
On the Paper Feed panel, select All Pages.
4.
Select Automatic Selection.
Print.
Sharp AR-C265P User’s Guide
51
Auto Switching ____________________
General Information
NOTE
When a paper tray runs out of paper, the printer
automatically switches to the next available paper tray
when
• more than one paper tray is installed
and
• AUTO TRAY SWITCH is set to ON.
This setting is in the Tray Configuration Sub Menu
of the top level menu Menus.
Refer to “Printer Menu” on page 53.
If you use the Multi-Purpose (MP) Tray, you must set a
paper size for the MP Tray through the control panel.
See “Changing Settings” on page 92.
In the menu, if “Media Type” is set to anything other
than “Regular Paper”, you must select a specific “Tray”.
You cannot use Automatic Selection.
If a paper tray (Tray 1) runs out of paper, your printer can
automatically switch to another paper tray (MP Tray, optional
Tray 2) loaded with the same type of paper. This is called Auto
Switching.
This feature is enabled either through the printer menu or the
printer driver.
Application settings override driver settings.
Driver settings override printer menu settings.
For more information,
Printer Menu: see page 53
Windows, PostScript: see page 54
Windows, PCL: see page 55
Sharp AR-C265P User’s Guide
52
Macintosh OS 9.x: see page 56
Macintosh OS 10.1 & 10.2: see page 56
Macintosh OS 10.3: see page 56
Printer Menu
This function is enabled in the Print Menu.
The factory default is ON.
To change the setting:
C53_Panel.eps
1.
Press MENU + repeatedly until you see
PRINT MENU
AUTO TRAY SWITCH
2.
Press ENTER.
3.
Press MENU + repeatedly until you see
PRINT MENU
AUTO TRAY SWITCH
4.
Press ENTER.
5.
Press MENU + and/or MENU – repeatedly until you see the
desired setting (ON or OFF).
6.
Press ENTER to select the new setting.
7.
Press ON LINE to exit the menu and return the printer to
standby.
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Windows PostScript
For more information, see “General Information” on page 52.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Layout tab.
6.
Click Advanced.
7.
Under Document Options, Printer Features, next to Tray
Switch, select ON.
8.
Change any other settings as desired.
9.
Click OK.
Print.
10.
The main Print screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The document prints.
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Windows PCL
For more information, see “General Information” on page 52.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Setup tab.
6.
Click Paper Feed Options.
7.
Click in the box next to Media Check.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
8.
Change any other settings as desired.
9.
Click OK.
10.
The Setup tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Macintosh OS 9.x
For more information, see “General Information” on page 52.
1.
Open the file you want to print.
2.
Click File →
3.
On General Controls, under Paper Feed Tray, select Automatic
Selection.
Print.
Macintosh OS 10.1 & 10.2
For more information, see “General Information” on page 52.
1.
Open the file you want to print.
2.
Click File →
3.
On the Paper Feed panel, select All Pages.
4.
Select Automatic Selection.
Print.
Macintosh OS 10.3
For more information, see “General Information” on page 52.
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Printer Option.
4.
At Auto tray switch, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
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Paper Size Check __________________
General Information
If Paper Size Check is turned on (enabled), the printer checks
whether the size paper loaded in the selected tray matches
that required for the document being printed.
For more information,
Windows, PostScript: see page 58
Windows, PCL: see page 59
Macintosh: see page 60
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Windows PostScript
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Layout tab.
6.
Click Advanced.
7.
Under Document Options, Printer Features, click Media
Check.
8.
Change any other settings as desired.
9.
Click OK.
Print.
10.
The Layout tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Windows PCL
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Setup tab.
6.
Click Paper Feed Options.
7.
Click in the box next to Media Check.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
8.
Change any other settings as desired.
9.
Click OK.
10.
The Setup tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Macintosh
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Printer
Option.
4.
Make your selection for Paper size check.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
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Paper Exit Paths
Face Down (Top Exit) _______________
CAUTION!
Don’t open or close the rear paper exit while
printing.
If you do, it may cause a paper jam.
Always use the face up (rear) stacker [straight
through exit path] for thick paper (card stock
etc.).
•
Capacity
up to 250 sheets of standard paper
20-lb. US Bond
42 lb. Index, 75 g/m² metric
•
Paper Weights
up to 47 lb. US Bond
98 lb. Index, 176 g/m² metric
•
Print Sequence
Pages are printed in reading order
Page 1 first; last page on top, facing down
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Face Up (Rear Exit) ________________
CAUTION!
Don’t open or close the rear paper exit while
printing.
If you do, it may cause a paper jam.
Always use the face up (rear) stacker [straight
through exit path] for thick paper (card stock
etc.).
c53_72_rear3.jpg
Open the face up stacker at the rear of the printer and pull out
the tray extension.
When the face up stacker is open, paper exits via this path,
regardless of driver settings.
•
Capacity
up to 100 sheets of standard paper
20 lb. US Bond
42 lb. Index, 75 g/m²
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•
Paper Weights up to
NOTE
Always use this stacker and the Multi-Purpose
Tray for paper stocks heavier than 47 lb. US
Bond (98 lb. Index, 176 g/m² metric).
54 lb. US Bond
113 lb. Index
203 g/m² metric
•
Print Sequence
Papers are printed face up.
For multi-page documents,
Select “Reverse print order” in your application Print
dialog box (Click File → Print → Options).
This puts the printed stack in the correct order.
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Duplex Unit_______________________
General Information
The Duplex Unit enables your printer to print on both sides of
the page.
See “Duplex Printing” on page 265.
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Loading Paper
Trays 1 and 2 _____________________
NOTE
If you have the optional second paper tray
installed:
• If you are printing from the 1st (upper) tray,
you can pull out the 2nd (lower) tray and
reload it while the printer is printing.
• If you are printing from the 2nd (lower) tray,
do not pull out the 1st (upper) tray while
printing. This will cause a paper jam.
1.
Remove the paper tray from the printer.
c53_11_opntra.jpg
2.
Fan the paper to be loaded at the edges (1) and in the
middle (2). Then tap the edges of the stack on a flat
surface to make it flush again (3).
Fan Paper.eps
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3.
Load paper print side down. Make sure the rear stopper
(1) and paper guides (2) are snug against the paper.
c53_13_instlpapr.jpg
NOTE
Load letterhead paper face down. The top edge
is aimed towards the front of the printer.
c53_76_trayabc.jpg
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4.
Gently close the paper tray.
c53_16_closetray.jpg
NOTE
To prevent paper jams:
• Do not leave space between the paper and
the guides and rear stopper.
• Do not overfill the paper tray. Capacity
depends on the type of paper stock.
• Do not load damaged paper.
• Do not load paper of different sizes or types
at the same time.
• Do not pull the paper tray out during printing
(except as described above for the 2nd tray).
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Multi-purpose Tray _________________
(MP Tray/Manual Feed)
NOTE
The MP Tray will take
• a stack of media about 3/8'' (10 mm) high
• about 10 envelopes
• about 50 transparencies.
Do not exceed the 3/8'' (10 mm) media stack
height.
1.
Open the MP Tray.
c53_40_mptrayopen1_crop.jpg
c53_41_mptrayopen2_crop.jpg
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c53_42_mptrayopen3_crop.jpg
2.
Press down on the loading platform.
c53_87a_mptrayplatformdwn.jpg
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3.
Load the print media. Adjust the guides (1) to the size
media being used.
c53_39_mptrayload.jpg
Letterhead
Single-sided printing
load with pre-printed side up and the top edge into
the printer.
Double-sided printing (duplex)
load with pre-printed side down and top edge away
from the printer (duplex unit must be installed).
Envelopes
Load print side up (flap down) with top edge to the left
and short edge into the printer.
You cannot duplex envelopes.
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4.
Press the blue tray latch (1) toward the paper stack to lift
the paper platform into the feed position.
c53_86_mptraylevercolr.jpg
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Consumables and Replacement
Supplies
Life Expectancy _________________________
See “Specifications” on page 122
Part Numbers __________________________
Toner
Black
AR-C265TBU
Cyan
AR-C265TCU
Magenta
AR-C265TMU
Yellow
AR-C265TYU
Image Drum
Black
AR-C265BDR
Cyan
AR-C265CDR
Magenta
AR-C265MDR
Yellow
AR-C265YDR
120 V
AR-C265FU1
230 V
AR-C265FU2
Belt
AR-C265TR1
Fuser
Belt
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Replace a Toner Cartridge ___________
c53_30_tonergroup.jpg
REPLACE TONER
nnn: zzzz TONER EMPTY
nnn: ZZZZ =
410: YELLOW
411: MAGENTA
412: CYAN
413: BLACK
1.
Press the cover release. Open the printer’s top cover
fully.
c53_02_opencvr.jpg
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WARNING!
If the printer has been powered on, the fuser is HOT.
This area is clearly labelled. Do not touch it.
2.
Note the positions of the four cartridges: Cyan (1),
Magenta (2), Yellow (3), Black (4).
c53_09_lidup.jpg
3.
Pull the colored toner release lever on the cartridge to be
replaced towards the front of the printer.
Shown: replacement of the black toner cartridge
c53_74_tonerlvropen.jpg
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4.
Lift the right-hand end of the cartridge. Then, pull the
cartridge to the right to release the left-hand end.
Remove the toner cartridge. Discard it in accordance
with your local regulations.
c53_80_tonrout.jpg
Install a Toner Cartridge
5.
Unpack the new toner cartridge. Gently shake it from
side to side to loosen and distribute the toner evenly
inside the cartridge.
c53_04_shk_tnr.jpg
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6.
Remove the adhesive tape from the underside of the
cartridge.
CAUTION!
Do not touch the toner release lever until the toner
cartridge is installed in the image drum. If you do, it
will open the toner release slot and spill toner.
7.
Hold the cartridge by its top center with the colored
release lever to the right. Insert the left end of the
cartridge into the top of the image drum. Push it firmly
against the spring on the drum unit.
c53_80_tonrout.jpg
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c53_73_tonerdrum.jpg
8.
Lower the right end of the cartridge into the image drum
unit. Press it firmly down in place. Then, push the
colored lock lever back to open the toner slot and lock it
in place.
c53_75_tonrlvrclose.jpg
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IMPORTANT!
The lever should move easily.
If it does not, STOP!
Push down on the toner cartridge to be sure that it is
properly seated in the image drum. Press back on the
lever again.
To avoid toner spillage, DO NOT open the toner release
lever until the toner cartridge is firmly seated in the
image drum.
9.
Use the provided LED
lens cleaner. Gently
wipe the LED.
c5x_ledarray_bw.jpg
10. Close and latch the
top cover.
c53_45_latchcvr.jp
g
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Replace an Image Drum _____________
c53_31_drumREV.jpg and c53_30_single_toner.JPG
REPLACE IMAGE DRUM
nnn: ZZZZ DRUM LIFE
nnn: ZZZZ =
350: YELLOW
351: MAGENTA
352: CYAN
353: BLACK
Important!
You must replace the toner cartridge when you replace
the image drum. The life expectancy of the cartridge will
be reduced as the toner charges the new drum.
1. Press the cover release and open the top cover fully.
c53_02_opencvr.jpg
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WARNING!
If the printer has been powered on, the fuser is
HOT. This area is clearly labelled. Do not touch it.
2.
Note the positions of the four image drums: Cyan (1),
Magenta (2), Yellow (3), Black (4).
c53_09_lidup.jpg
3.
Lift the image drum, complete with its toner cartridge,
out of the printer. Discard it in accordance with your
local regulations.
c53_53_drumremove.jpg
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4.
Unpack the new image drum.
CAUTION!
Image drum handling
The image drum contains toner. To avoid spilling
toner, be careful to keep it upright.
c53_31_drum.jpg, Checkmark.bmp
c53_79_drumtilt_3.jpg
c53_78_drumtilt_2.jpg
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CAUTION!
The green surface at the base of each image drum is
very delicate and light sensitive.
• Do not touch the green surface.
• Never expose the drum to direct sunlight or to
very bright room lighting.
• Do not expose it to normal room light for more
than 5 minutes.
• If the image drum must be out of the printer for
longer than 5 minutes, place the image drum
inside a black plastic bag or carefully place it in
a drawer or cabinet to keep it away from light.
5.
6.
Grasp the white tape tab and peel the tape off the drum.
c53_28_removedrumtape.jpg
Remove the paper sheet.
c53_26removepaper.jpg
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7.
Remove the clear plastic film.
c53_25_removeclearsheet.jpg
8.
If present, remove the silica gel pack.
c53_24_removejell.jpg
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9.
Place the image drum in the printer.
c53_84_removedrumwithorange.jpg
10. Remove the orange drum seal.
c53_83_removeorangething.jpg
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11. Install the new toner cartridge in the image drum.
See “Install a Toner Cartridge” on page 75.
c53_04_shk_tnr_CROP.JPG
c53_05_remv_tape_CROP.jpg
c53_80_tonrout_CROP.JPG
c53_75crop_tonrlvrclose.jpg
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12. Use the provided LED lens cleaner. Gently wipe the LED.
c5x_ledarray_bw.jpg
13. Close and latch the top cover.
c53_45_latchcvr.jpg
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Replace the Fuser __________________
c53_104_fuser_transport_loc.jpg
REPLACE FUSER
354: FUSER LIFE
WARNING!
If the printer has been powered on, the fuser is
HOT. This area is clearly labelled. Do not touch it.
Handle the fuser with extreme care. Hold it only
by its handle, which is only mildly warm to the
touch.
If in doubt, switch the printer off. Wait at least
10 minutes for the fuser to cool before opening
the printer cover.
1.
Press the cover release. Fully open the printer’s top
cover.
c53_02_opencvr.jpg
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2.
Pull the two blue fuser lock levers (1) towards the front
of the printer.
c53_59_fuser1.jpg
3.
Hold the fuser by its handle. Lift the fuser out of the
printer. If the fuser is still warm, place it on a flat surface
which will not be damaged by heat. After letting the fuser
cool down, discard it.
c53_60_fuser2.jpg
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4.
Remove the new fuser from its packaging. Remove any
packing tape.
5. Push the orange transport lock to the left to release it.
You’ll hear it snap. Remove it.
c53_104_fuser_transport_loc.jpg
6.
Hold the new fuser by the handle. The fuser pressure
release lever (1) should be on the right. Lower the fuser
into the printer.
c53_60a_fuser2.jpg
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7.
8.
Push the two blue retaining levers (1) toward the rear of
the printer to lock the fuser in place.
c53_61a_fuser3.jpg
Close and latch the top cover.
c53_45_latchcvr.jpg
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Printer Settings
(Menu Settings)
This section lists the menus accessed via the controls on the
printer’s operator panel and displayed in the LCD window.
Many of these settings can be overridden by settings in the
printer driver. However, several of the driver settings can be
left at “Printer Setting,” which will then default to the settings
entered in these printer menus
Print a list of the current settings _____
Menu Map
NOTE
.. = keep pressing the button repeatedly until
you see the display indicated.
To print a list of the current menu settings:
1.
Press + …
INFORMATION MENU
2.
Press ENTER …
PRINT MENU MAP
Execute
3.
4.
Press ENTER.
The Menu Map prints. The printer goes back on line.
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Changing Settings _________________
C53_Panel.eps
1.
2.
Press + to enter the menu mode.
Press +/ – to scan through the available menus until the
menu you wish to enter appears on the display.
NOTE
The menus and their various listings vary
depending on which options you have installed
on your printer.
3.
4.
5.
6.
7.
Press ENTER to enter the menu.
Use +/ – to move up and down through the items in the
selected menu. When the item you want to change is
displayed, press ENTER to edit that item.
Use +/ – to move up and down through the available
settings for this item.
When the setting you wish to use appears on the display,
press ENTER.
An asterisk (*) appears next to the setting. The setting
flashes.
To finish:
a. If you are through making settings in the menu, press
ON LINE to engage the setting and exit the menu.
b. If you wish to make additional changes in the menu,
press BACK to engage the setting.
–To change another setting in the same menu, use +/
– to move through the list of menu items to the one
you wish to change, then follow steps 5 though 7.
–To change the setting for an item in a different menu,
press BACK again, then follow steps 2 through 7.
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Example: Power Save Time
To change the time interval for the printer to wait before going
into Power Save mode (default setting is 60 MIN):
1.
2.
Press + to enter the menu mode.
Press + and/or – repeatedly until you see
SYS CONFIG MENU
3.
Press ENTER to go into the Sys Config Menu.
POW SAVE TIME
60 MIN
4.
Press ENTER to select the Power Save Time item.
The value on the second line of the display begins
flashing.
POW SAVE TIME
60 MIN
5.
*
*
Press + repeatedly until the interval (e.g., 240 MIN) you
wish to select appears on the second line.
POW SAVE TIME
240 MIN
6.
Press ENTER to select the new setting:
An asterisk appears on the second line of the display.
POW SAVE TIME
240 MIN
7.
*
Press ON LINE to engage the new setting and to exit the
menu.
The printer returns to standby mode.
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Reset to Factory Defaults ____________
NOTE
… = keep pressing the button repeatedly until
you see the display indicated.
To reset the printer menu to its original default settings:
1.
2.
Press + to enter the Menu mode.
Press + …
MAINTENANCE MENU
3.
Press ENTER.
MENU RESET
Execute
4.
5.
Press ENTER.
The printer resets and returns to the on-line state.
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Replace the Belt Unit _______________
REPLACE BELT
355: BELT LIFE
The belt unit is located under the four image drums.
1.
Press the cover release and open the top cover fully.
c53_02_opencvr.jpg
WARNING!
If the printer has been powered on, the fuser is
HOT. This area is clearly labelled. Do not touch it.
2.
Note the positions of the four image drums: Cyan (1),
Magenta (2), Yellow (3), Black (4). It is essential that
they go back in the correct order!
c53_09_lidup.jpg
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3.
Lift each of the image drum units out of the printer.
Place them on a flat surface in a safe place away from
direct sources of heat and light.
CAUTION!
The green surface at the base of each image drum is
very delicate and light sensitive.
• Do not touch the green surface.
• Never expose the drum to direct sunlight or to
very bright room lighting.
• Do not expose it to normal room light for more
than 5 minutes.
• If the image drum must be out of the printer for
longer than 5 minutes, place the image drum
inside a black plastic bag or carefully place it in
a drawer or cabinet to keep it away from light.
4. Locate the two blue locks (1) and the handle (2).
c53_48_belt1.jpg
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5.
Turn the two locks about 45° counterclockwise to release
the belt.
c53_49_belt2.jpg
6.
Pull up the handle and lift the belt unit out of the printer.
c53_50_belt3.jpg
7.
Unpack the new belt unit. Hold it with the blue handle
toward the front of the printer.
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8.
Place the drive gear at the back of the belt unit in the
gear at the left rear corner of the printer. Lower the belt
unit into the printer.
c53_51_belt4.jpg
9.
Turn the two belt locks about 45° clockwise to secure the
belt unit in place.
c53_48_belt1.jpg
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10. Place the four image drums/toner cartridges back in the
printer (1 = Cyan, 2 = Magenta, 3 = Yellow, 4 = Black).
It is essential that they go back in the correct
order!
c53_09_lidup.jpg
11. Close and latch the top cover.
c53_45_latchcvr.jpg
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Lists of Available Settings by Menu ____
Information Menu
Item
Action
Explanation
PRINT MENU MAP
EXECUTE
Prints the MenuMap (menu listing)
with current settings shown.
Information about your printer is also
shown at the top of each MenuMap
page.
DEMO1
EXECUTE
Prints the built-in Demo page.
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Print Menu
Notes:
Factory default settings are shown in bold.
Settings with a dagger (†) only appear when the
appropriate option is installed.
Item
Settings
Explanation
COPIES
1 to 999
Enter the number of copies of a
document to be printed.
DUPLEX†
ON
OFF
Enables or disables duplex printing.
PAPER FEED
TRAY1
TRAY2†
MP TRAY
Selects the default tray for paper feed.
AUTO TRAY
SWITCH
ON
OFF
If two trays contain identical print
media, the printer can switch to an
alternate tray when the current tray
runs out in the middle of a print job.
TRAY
SEQUENCE
DOWN
UP
PAPER FEED TRAY
Sets the sequence in which the printer
will seek an alternate tray with the
same media size should the currently
selected tray run out of media while
printing a job.
MP TRAY
USAGE
DO NOT USE
WHEN MISMATCHXXX
If a document to be printed demands a
paper size not installed in the selected
tray, the printer can automatically feed
from the Multi-Purpose Tray instead. If
this function is not enabled, the printer
will stop and request that the correct
size be loaded.
MEDIA
CHECK
ENABLE
DISABLE
Set to DISABLE if you do not wish the
printer to check to see if the size paper
loaded in the selected tray matches that
required for the document being
printed.
MONOPRINT
SPEED
AUTO SPEED
COLOR SPEED
Sets the print engine speed.
If you are printing only color
documents, switch to COLOR SPEED.
AUTO SPEED sets the speed of printing
based on whether the first page is color
or monochrome.
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†
Media Menu
Notes:
•
Factory default settings are shown in bold.
•
Items with a dagger (†) only appear when the
appropriate option is installed.
Item
Settings
Explanation
TRAY1 PAPERSIZE
A4, A5, A6, B5,
LEGAL14, LEGAL13.5,
LEGAL13, LETTER,
EXECUTIVE, CUSTOM
Defines the size of paper
loaded in Tray 1.
TRAY1 MEDIATYPE
PLAIN
LETTERHEAD
BOND
RECYCLED
ROUGH
Defines the type of media
loaded in Tray 1. This will
help the printer to adjust its
internal operating
parameters, such as engine
speed and fusing
temperature.
TRAY1
MEDIAWEIGHT
LIGHT, MEDIUM,
HEAVY, ULTRA HEAVY
Adjusts the printer for the
weight of paper stock loaded
in the tray. See “Driver
Settings” on page 11.
If the Ultra Heavy setting
does not give proper toner
fusion, you can try the Label
settings.
TRAY2 PAPERSIZE†
A4, A5, B5, LEGAL14,
LEGAL13.5, LEGAL13,
LETTER, EXECUTIVE,
CUSTOM
Defines the size of paper
loaded in optional Tray 2.
TRAY2 MEDIATYPE†
PLAIN, LETTERHEAD, Defines the type of media
BOND, RECYCLED,
loaded in optional Tray 2.
ROUGH
TRAY2
MEDIAWEIGHT†
LIGHT, MEDIUM,
HEAVY, ULTRA HEAVY
Adjusts the printer for the
weight of paper stock loaded
in the tray. See “Driver
Settings” on page 11.
If the Ultra Heavy setting
does not give proper toner
fusion, you can try the Label
settings.
Sharp AR-C265P User’s Guide
102
Item
Settings
Explanation
MPT PAPERSIZE
LETTER, EXECUTIVE, Defines the size of paper to
LEGAL14, LEGAL13.5, be fed from the Multi-Purpose
LEGAL13, A4, A5, A6, Tray.
B5, CUSTOM, COM-9
ENVELOPE, COM-10
ENVELOPE, MONARCH
ENV, DL ENVELOPE,
C5 ENVELOPE
MPT PAPERTYPE
PLAIN, LETTERHEAD,
TRANSPARENCY,
LABELS, BOND,
RECYCLED, CARD
STOCK, ROUGH
Defines the type of media to
be fed from the Multi-Purpose
Tray so that the printer can
adjust its internal parameters
for the media.
MPT MEDIAWEIGHT
MEDIUM, HEAVY,
ULTRA HEAVY
Adjusts the printer for the
weight of paper stock loaded
in the tray. See “Driver
Settings” on page 11.
If the Ultra Heavy setting
does not give proper toner
fusion, you can try the Label
settings.
UNIT OF MEASURE
MILLIMETER
INCH
Defines the unit of measure
for the next two items.
X-DIMENSION
3 to 8.5 INCH
Default = 8.5 INCH
Defines the width of paper
defined by the “CUSTOM”
settings.
Y-DIMENSION
5 to 35.5 INCH
Default = 11 INCH
Defines the length of paper
defined by the “Custom”
settings. Note that media of
up to 47'' (1.2 m) in length
can be fed one sheet at a
time from the Multi-Purpose
Tray- for banner printing.
Sharp AR-C265P User’s Guide
103
Color Menu
Note: Factory default settings are shown in bold.
The printer automatically adjusts color balance and density at
appropriate intervals, optimizing the printed output for bright
white paper viewed in natural daylight conditions.
The items on this menu provide a means of changing the
default settings for special or particularly difficult print jobs.
Settings revert to their default values when the next print job
is complete.
Item
Settings
Explanation
DENSITY
CONTROL
AUTO
MANUAL
AUTO = image density is automatically
adjusted:
• at power on
• when a new image drum or toner
cartridge is installed
• at intervals of 100, 300 and 500 drum
counts
Auto adjustment takes up to 55
seconds.
Switch to manual only if you wish to
initiate Density Control manually using
the printer menu.
ADJUST DENSITY [EXECUTE]
Selecting this will perform the auto
density set up.
AJST
REGISTRATION
[EXECUTE]
Performs automatic color registration
adjustment. Normally this is done at
power on and when the top cover is
opened and then closed. This process
accurately aligns the cyan, magenta
and yellow images to the black image.
C REG FINE
ADJUST
M REG FINE
ADJUST
Y REG FINE
ADJUST
-3 to + 3 in
Performs fine adjustment of image
increments of 1 timing in relation to the black image
Default = 0
component.
A positive setting will darken the color;
a negative setting will lighten the color.
Sharp AR-C265P User’s Guide
104
System Configuration Menu
Note: Factory default settings are shown in bold.
Items
Settings
Explanation
POW SAVE
TIME
5
15
30
60
240
Adjusts the time before the printer
automatically switches into power saving
mode. In this mode power consumption
is reduced, but when a job is sent the
printer will require a warm-up time of up
to 1 minute before printing can begin.
CLEARABLE
WARNING
ON
JOB
When ON, non-critical warnings, such as
requests for a different paper size, can
be cleared by pressing the ON LINE
button. When set to JOB, they are only
cleared when the print job resumes.
MANUAL
TIMEOUT
OFF
30
60
Specifies how many seconds the printer
will wait for paper to be fed before
cancelling the job.
WAIT TIMEOUT
5 to 300 SEC
Default = 90
seconds
Specifies how many seconds the printer
will wait when received data pauses
before forcing a page eject.
LOW TONER
CONTINUE
STOP
Specifies whether the printer should
continue printing after a low toner
condition is detected. If you change this
to STOP, when low toner is detected, the
printer goes off line.
JAM RECOVERY
ON
OFF
Specifies whether the printer should
perform jam recovery after a paper jam
has occurred. If ON, the printer will
attempt to print again any pages lost due
to a paper jam once the jam has been
cleared.
ERROR REPORT ON
OFF
Change this to ON if you wish the printer
to print the error details when an error
occurs.
Sharp AR-C265P User’s Guide
105
USB Menu
Note: Factory default settings are shown in bold.
Item
Settings
Explanation
SOFT RESET
ENABLE
DISABLE
Enables or disables the SOFT RESET
command.
SPEED
480Mbps
12Mbps
Sets the maximum transfer speed
for the USB interface.
SERIAL
NUMBER
ENABLE
DISABLE
ENABLE allows your computer to
identify the printer by its USB
interface serial number.
Sharp AR-C265P User’s Guide
106
Network Menu
Note: Factory default settings are shown in bold.
Item
Settings
Explanation
TCP/IP
ENABLE
DISABLE
Enables or disables this network
protocol.
NETBEUI
ENABLE
DISABLE
Enables or disables this network
protocol.
IP ADDRESS
SET
AUTO
MANUAL
Change this to Manual to specify the IP
address through the front panel (see
next entry). Required for non-DHCP
networks.
IP ADDRESS
xxx.xxx.xxx.xxx
Default =
198.168.100.100
Current assigned IP address. To
change:
• Press ENTER.
• Use +/– keys to increment first
octet.
• Press ENTER to move on to the next
octet.
• Use +/– keys to increment second
octet.
• Press ENTER to move on to the next
octet.
• Use +/– keys to increment third
octet.
• Press ENTER to move on to the last
octet.
• Use +/– keys to increment 1st
octet.
• Press ENTER to register the new
address.
SUBNET MASK
xxx.xxx.xxx.xxx
Default =
255.255.255.000
Current assigned subnet mask. To
change, proceed as above.
GATEWAY
ADDRESS
xxx.xxx.xxx.xxx
Default =
192.168.100.254
Current assigned gateway address. To
change, proceed as above.
Factory Default
[EXECUTE]
Initializes the network card.
WEB/IPP
ENABLE
DISABLE
Enables or disables Web config. facility
and Internet Printing Protocol.
This item will not appear in the menu if
TCP/IP is set to DISABLE.
Sharp AR-C265P User’s Guide
107
Item
Settings
Explanation
TELNET
ENABLE
DISABLE
Enables or disables Telnet config.
facility.
This item will not appear in the menu if
TCP/IP is set to DISABLE.
FTP
ENABLE
DISABLE
Enables or disables communication via
FTP.
This item will not appear in the menu if
TCP/IP is set to DISABLE.
SNMP
ENABLE
DISABLE
Enables or disables SNMP protocol.
LAN
NORMAL
SMALL
Normal = Global network
Small = Local network
HUB LINK
SETTING
AUTO NEGOTIATE
100BASE-TX FUL
100BASE-TX HALF
10BASE-T FULL
10BASE-T HALF
Sets full or half duplex for
communication via a network hub.
Sharp AR-C265P User’s Guide
108
Memory Menu
Note: Factory default settings are shown in bold.
Item
Settings
RECEIVE BUF AUTO
SIZE
0.5MB
1MB
2MB
4MB
8MB
16MB
Explanation
Sets the size of the receive buffer.
Sharp AR-C265P User’s Guide
109
System Adjust Menu
Notes:
•
Factory default settings are shown in bold.
•
Items with a dagger (†) only appear when the
appropriate option is installed.
Item
Settings
Explanation
X ADJUST
-2.00MILLIMETER TO
+2.00MILLIMETER
Default = 0.00
Adjusts overall print position
horizontally in 0.25
increments.
Y ADJUST
-2.00MILLIMETER TO
+2.00MILLIMETER
Default = 0.00
Adjusts overall print position
vertically in 0.25 increments.
DUPLEX X ADJUST†
-2.00MILLIMETER TO
+2.00MILLIMETER
Default = 0.00
Adjusts overall print position
of print face horizontally in
0.25 increments.
DUPLEX Y ADJUST†
-2.00MILLIMETER TO
+2.00MILLIMETER
Default = 0.00
Adjusts overall print position
of print face vertically in 0.25
increments.
DRUM CLEANING
OFF
ON
If you are experiencing
horizontal white lines on your
printed pages, enter the
menu and temporarily
change this setting to ON,
then send a one page print
job. This will cause an extra
blank sheet to print, cleaning
the drum prior to printing.
Careful! Leaving this set to
ON will reduce the image
drum life.
Sharp AR-C265P User’s Guide
110
Maintenance Menu
Note: Factory default settings are shown in bold.
Item
Settings
Explanation
MENU RESET
[EXECUTE]
Resets menus to the default settings.
SAVE MENU
[EXECUTE]
Saves current menu settings as default
values. At confirmation prompt, press
ENTER to confirm save, or CANCEL.
POWER SAVE
ENABLE
DISABLE
Change this setting to Disable if you do
not want the printer to enter the power
save mode after the specified time.
PAPER BLACK
SETTING
–2 to +2 in
Used for small adjustment when you
increments of 1 experiencse faded print or light specks /
Default = 0
streaking in monochrome printing on
white paper. Select a higher value to
reduce fading, or a lower value to reduce
specks or streaking in high density print
areas.
PAPER COLOR
SETTING
–2 to +2 in
As above, but for color printing.
increments of 1
Default = 0
TRANSPR
BLACK
SETTING
–2 to +2 in
As above, but for mono printing on
increments of 1 transparencies.
Default = 0
TRANSPR
COLOR
SETTING
–2 to +2 in
As above, but for color printing on
increments of 1 transparencies.
Default = 0
Sharp AR-C265P User’s Guide
111
Usage Menu
This menu is for information only. It provides an indication of
total usage of the printer and the expected life left in its
consumable items. This is particularly useful if you do not have
a full set of replacement consumables on hand and you need
to know how soon you will need them.
•
Items with a dagger (†) only appear when the
appropriate option is installed.
Item
Explanation
TOTAL PAGE COUNT
The total number of pages printed.
TRAY1 PAGE COUNT
The total number of pages fed from Tray 1.
TRAY2 PAGE COUNT†
The total number of pages fed from optional
Tray 2.
Appears only if the optional Second Paper Tray
is installed. See “Second Paper Tray”, on
page 121.
MPT PAGE COUNT
The total number of pages fed from the
Multi-Purpose Tray.
COLOR PAGE COUNT
The total number of pages printed in color.
MONO PAGE COUNT
The total number of pages printed in
monochrome.
K DRUM LIFE
C DRUM LIFE
M DRUM LIFE
Y DRUM LIFE
BELT LIFE
FUSER LIFE
Percentage of life remaining in these items is
indicated as nn%.
K TONER
C TONER
M TONER
Y TONER
Current remaining toner is indicated as nn%.
2k= standard cartridge
5K= high-capacity cartridge
Sharp AR-C265P User’s Guide
112
Menu Defaults_____________________
Information, Print, and Media Menus
Note: Menus/Items with a dagger (†) only appear when the
appropriate option is installed.
Menu
Item
Default Setting
INFORMATION MENU
PRINT MENU MAP
[EXECUTE]
DEMO1
[EXECUTE]
COPIES
1
DUPLEX†
OFF
PAPER FEED
TRAY1
AUTO TRAY SWITCH
ON
TRAY SEQUENCE
DOWN
MP TRAY USAGE
DO NOT USE
MEDIA CHECK
ENABLE
MONO-PRINT SPEED
AUTO SPEED
TRAY1 PAPERSIZE
LETTER
TRAY1 MEDIATYPE
PLAIN
TRAY1 MEDIAWEIGHT
MEDIUM
TRAY2 PAPERSIZE†
LETTER
TRAY2 MEDIATYPE†
PLAIN
TRAY2 MEDIAWEIGHT†
MEDIUM
MPT PAPERSIZE
LETTER
MPT MEDIATYPE
PLAIN
MPT MEDIAWEIGHT
MEDIUM
UNIT OF MEASURE
INCH
X DIMENSION
8.5 INCH
Y DIMENSION
11.0 INCH
PRINT MENU
MEDIA MENU
Sharp AR-C265P User’s Guide
113
Color, System Configuration, and USB Menus
Note: Menus/Items with a dagger (†) only appear when the
appropriate option is installed.
Menu
Item
Default Setting
COLOR MENU
DENSITY CONTROL
AUTO
ADJUST DENSITY
[EXECUTE]
AJST REGSTRATION
[EXECUTE]
C REG FINE AJST
0
M REG FINE AJST
0
Y REG FINE AJST
0
POW SAVE TIME
60 MIN
CLRABLE WARNING
ON
MANUAL TIMEOUT
60 SEC
WAIT TIMEOUT
90 SEC
LOW TONER
CONTINUE
JAM RECOVERY
ON
ERROR REPORT
OFF
SOFT RESET
DISABLE
SPEED
480Mbps
SYS CONFIG MENU
USB MENU
Sharp AR-C265P User’s Guide
114
Network and Memory Menus
Note: Menus/Items with a dagger (†) only appear when the
appropriate option is installed.
Menu
Item
Default Setting
NETWORK MENU
TCP/IP
ENABLE
NETBEUI
DISABLE
IP ADDRESS SET
AUTO
IP ADDRESS
192.168.100.100
SUBNET MASK
255.255.255.000
GATEWAY ADDRESS
192.168.100.254
INITIALIZE NIC?
[EXECUTE]
WEB/IPP
ENABLE
TELNET
ENABLE
FTP
ENABLE
SNMP
ENABLE
LAN
NORMAL
HUB LINK SETTING
AUTO NEGOTIATE
RECEIVE BUF SIZE
AUTO
FLASH INITIALIZE
[EXECUTE]
MEMORY MENU†
Sharp AR-C265P User’s Guide
115
System Adjust and Maintenance Menus
Note: Menus/Items with a dagger (†) only appear when the
appropriate option is installed.
Menu
Item
Default Setting
SYS ADJUST MENU
X ADJUST
0.00 MILLIMETER
Y ADJUST
0.00 MILLIMETER
DUPLEX X ADJUST†
0.00 MILLIMETER
DUPLEX Y ADJUST†
0.00 MILLIMETER
DRUM CLEANING
OFF
MENU RESET
[EXECUTE]
SAVE MENU
[EXECUTE]
POWER SAVE
ENABLE
PAPER BLACK SET
0
PAPER COLOR SET
0
TRNSPR BLACK SET
0
TRANSPR COLOR SET
0
MAINTENANCE MENU
Sharp AR-C265P User’s Guide
116
Usage Menu
Menu
Item
Default Setting
USAGE MENU
TOTAL PAGE COUNT
nnnn
TRAY1 PAGE COUNT
nnnn
TRAY2 PAGE COUNT†
nnnn
MPT PAGE COUNT
nnnn
COLOR PAGE COUNT
nnnn
MONO PAGE COUNT
nnnn
K DRUM LIFE
REMAINING nn%
C DRUM LIFE
REMAINING nn%
M DRUM LIFE
REMAINING nn%
Y DRUM LIFE
REMAINING nn%
BELT LIFE
REMAINING nn%
FUSER LIFE
REMAINING nn%
K TONER
REMAINING nn%
C TONER
REMAINING nn%
M TONER
REMAINING nn%
Y TONER
REMAINING nn%
Sharp AR-C265P User’s Guide
117
Options
The following options are available for your printer:
• Additional memory (FAM) (see below)
• Duplex Unit (see page 119)
• Hard Disk Drive (see page 120)
• Second Paper Tray (see page 121)
Instructions for installing these options are found in the
packaging with the option.
Additional Memory (RAM) ___________
c53_82_ram.jpg
AR-C265SM1 (256 MB)
AR-C265SM2 (512 MB)
The basic printer comes equipped with 256 MB of main
memory. This can be upgraded with an additional memory
board containing
•
256 MB, increasing the memory to 512 MB
or
•
512 MB, increasing the memory to 768 MB.
Sharp AR-C265P User’s Guide
118
Duplex Unit_______________________
AR-C265ADU
The Duplex Unit enables your printer to print on both sides of
the page.
See “Duplex Printing” on page 265.
Sharp AR-C265P User’s Guide
119
Hard Disk Drive ___________________
AR-C265HD
The hard disk drive enables
•
spooled printing
•
verified printing
Sharp AR-C265P User’s Guide
120
Second Paper Tray _________________
c53_43_opttray2.jpg
AR-C265PFU
The second paper tray takes:
•
Up to 530 sheets of 20-lb. paper.
•
All the same size media as Tray 1 except A6.
•
Paper weight range 16 to 57 lbs. (60 to 203 g/m2).
Sharp AR-C265P User’s Guide
121
Specifications
Item
Specification
Dimensions
17.13'' W x 24.45'' D x 15.73'' H
(435 mm W x 621 mm D x 399.5 mm H)
Net Weight
63.3 lbs. (28.7 Kg)
Print speeds
• 26 pages per minute (ppm) color
• 32 ppm monochrome
• For Transparencies: 9 ppm color, 10 ppm
monochrome
Resolution
600 dpi or 600 x 1200 dpi
Emulation
PCL5e, IBM PPR II XL, Epson FX, PS3
Environmental
Temperature
• Operating: 50 to 90°F (10 to 32°C)
• Storage (packed up): -14 to 110°F (-10 to 43 °C)
• Power Off: 32 to 110°F (0 to 43°C)
Relative Humidity
• Operating: 20 to 80% RH
• Storage (packed up): 10 to 90% RH
• Power Off: 10 to 90% RH
Electrical
110-127 volts, 60 Hz (±2 Hz)
[220-240 volts, 50 Hz (±2 Hz)]
Power Consumption:
• Operating, Typical: 490 watts
• Max.: 1200 watts
• Power Save Mode: 17 watts
Auto Features
Auto registration
Auto density adjustment
Auto consumable counter reset
Memory
256 MB standard, upgradable to 512 MB or 768MB
See “Additional Memory (RAM)” on page 118.
Paper capacity
(20-lb. [75 g/
m²] paper)
Tray 1: 300 sheets
Optional Tray 2: 530 sheets
Multi-Purpose Tray: 100 sheets
Paper weight
Range
Tray 1: 17 to 32 lb. (64 to120 g/m²)
Optional Tray 2: 17 to 47 lb. (64 to 177 g/m²)
Multi-Purpose Tray: 20 to 54 lb. (75 to 203 g/m²)
Paper output
Top Exit (Face Down Stacker):
250 sheets 20-lb. 75 g/m² paper
Rear Exit (Face Up Stacker):
100 sheets 20-lb. 75 g/m²
Printer life
420,000 pages or 5 years, whichever comes first
Sharp AR-C265P User’s Guide
122
Item
Specification
Duty cycle
Maximum: 60,000 pages per month at 5% coverage
(equivalent to an average business letter)
Average: 6,000 pages per month
Toner life
Approximately 5,000 pages at 5% coverage
Image drum life 20,000 pages at 3 pages per job
Belt life
60,000 letter-size pages
Fuser life
60,000 letter-size pages
Sharp AR-C265P User’s Guide
123
Troubleshooting
General Information ________________
This section provides information to help you deal with
problems that may arise when using the printer.
Troubleshooting is divided into the following sections:
• “Display Panel Messages” see page 125
• “Paper Jams” see page 129
• “Print Quality Problems” see page 150
• “USB Problems” see page 154
• “Application error” see page 156
• “General Protection Fault” see page 156
• “Paper Size Change Request” see page 157
• “Printer does not go online” see page 157
• “Printer makes a strange noise” see page 157
• “Printer takes a long time to start printing” see
page 158
• “Printing cancels” see page 158
• “Printing does not start” see page 159
• “Printing is slow” see page 159
• “Cleaning Page” see page 160
Sharp AR-C265P User’s Guide
124
Display Panel Messages _____________
Message
Meaning
What to Do
* TONER SENSOR ERROR
Flashes across the
second line of the
display: the
indicated color toner
(*) is missing from
the printer.
Open the top cover
and make sure the
indicated toner is there
and properly seated in
the printer: C = Cyan,
Y = Yellow, M =
Magenta, K = Black.
ADD MORE MEMORY
420: MEMORY OVERFLOW
The document size
is too large for the
printer’s memory.
Reduce the size of the
document. If this
happens frequently,
install additional
memory (see
“Additional Memory
(RAM)”, on page 118).
CANCELLING JOB
(JAM)
The setting for Jam
Recovery in the
menu has been
changed to off and a
paper jam has
occurred. Any
unprinted data is
being deleted.
Clear the jam and
resend the missing
pages of the print job.
CHECK BELT
330: BELT MISSING
The belt unit is not
properly installed.
Open the top cover
and lift out the black
(K) and Yellow (Y)
image drums, placing
them on a flat surface.
Check to be sure that
the belt unit latches
are fully in the latched
position:
c53_48_belt1.jpg
then reinstall the
image drums.
Sharp AR-C265P User’s Guide
125
Message
Meaning
What to Do
CHECK FUSER
320: FUSER MISSING
The fuser unit is not
properly installed.
Open the top cover
and check to be sure
that the fuser unit is
properly seated in the
printer and that the
lock levers are pushed
all the way toward the
back of the printer:
c53_61a_fuser3.jpg
CHECK MP TRAY
390: PAPER JAM
Paper has jammed
while exiting the MP
Tray.
Clear the jam. See
“Jam 390”, on
page 146.
CLOSE COVER
316: DUPLEX COVER OPEN
The duplex cover is
open or not properly
latched.
Close the duplex
cover:
c53_95_duplexjam
_Crop.jpg
CLOSE COVER
nnn: COVER OPEN
Either the top cover
or the front cover is
open.
Be sure both the top
cover and the front
cover are firmly
closed.
INSTALL PAPER CASSETTE
430: TRAY 1 MISSING
Tray 1 is not
installed in the
printer.
Install the missing
tray.
INSTALL PAPER CASSETTE
440: TRAY 1 OPEN
Tray 1 is not
properly installed in
the printer.
Make sure the tray is
pushed fully into the
printer.
Sharp AR-C265P User’s Guide
126
Message
Meaning
What to Do
LOAD mmm AND PRESS
ONLINE SWITCH
490: MP TRAY EMPTY
Print job from MP
Tray has been
received and the MP
Tray is empty.
Load the requested
media (mmm) in the
MP Tray and press
ON-LINE.
LOAD mmm
nnn: tttt EMPTY
A print job has been
received and the
indicated paper tray
is empty.
Load mmm media in
the indicated (tttt)
tray.
LOAD mmm/ppp AND PRESS
ONLINE SWITCH
nnn: tttt MEDIA MISMATCH
The media type in
the indicated tray
(tttt) does not
match that specified
in the print job
being processed.
Load the appropriate
media in the tray and
press ON-LINE.
LOAD mmm/ppp AND PRESS
ONLINE SWITCH
nnn: tttt SIZE MISMATCH
The media size
Load the appropriate
(mmm) and/or type media in the tray and
(ppp) loaded in the
press ON-LINE.
indicated tray (tttt)
does not match that
specified in the print
job being processed.
OPEN DUPLEX COVER
nnn: PAPER JAM
Paper has jammed
entering or exiting
the duplexer.
Clear the jam. See
page 131 and
page 133.
OPEN FRONT COVER
nnn: PAPER JAM
Paper jam.
Clear the jam. See
page 135 and
page 148
OPEN TOP COVER
nnn: PAPER JAM
Paper jam.
Clear the jam. See
page 142 and
page 137.
ORDER xxx
Appears on the
Make sure you have a
second line of the
replacement unit on
display to indicate
hand.
that consumable xxx
(e.g., belt, fuser,
toner, image drum)
is nearing end of
life.
POWER ON/OFF
300: NETWORK ERROR
An error has
occurred involving
the network.
Shut the printer off,
then turn it back on. If
the message still
appears, check with
your network
administrator.
Sharp AR-C265P User’s Guide
127
Message
Meaning
What to Do
PRESS ONLINE SW
INVALID DATA
The printer has
received invalid
data.
Press ON-LINE.
Reprocess and resend
the print job.
REPLACE TONER
nnn: * TONER EMPTY
The indicated toner
needs replacement.
Replace the indicated
toner:
410: Y = Yellow
411 M = Magenta
412: C = Cyan
413: K = Black
REPLACE yyyy
nnn: yyyy LIFE
The indicated
component is
nearing end of life
and should be
replaced.
Replace the indicated
component: YYYY =
Fuser, Belt, C Drum, Y
Drum, M Drum, K
Drum.
tttt EMPTY
Appears on the
second line of the
display to indicate
that ttt tray has run
out of media.
Load media in tray tttt.
xxx LIFE
Appears on the
Replace the indicated
second line of the
item.
display to indicate
that consumable xxx
(e.g., belt, fuser,
image drum) will
need to be replaced
soon.
YYYY
nnn: FATAL ERROR
An error has
occurred which
requires service.
YYYY = the general
cause. nnn = error
number.
Try turning off the
printer then turning it
back on. If this does
not remedy the
problem, write down
the message including
the error number
“nnn,” then call your
authorized Sharp
Service Dealer for
service.
Note: If you see a
series of octets
containing letters and
numbers scrolling
across the display, be
sure to write these
down also and report
them to the Service
Dealer.
Sharp AR-C265P User’s Guide
128
Paper Jams _______________________
General Information
Jams can occur due to paper misfeeding from a paper tray or
at any point along the paper path.
When a jam occurs, the printer immediately stops. The control
panel displays an error message. This message tells you
where the first sheet is jammed.
All jammed sheets must be removed in order to restore the
printer to normal operation.
Once you clear a jam and close the cover, you may see a new
jam message indicating another jammed sheet which must be
cleared. This is especially likely if you are printing a multi-page
document or multiple copies of a single document.
Once all jams have been cleared, the printer should
automatically try to reprint any pages lost due to paper jams.
If it doesn’t, check the Jam Recovery setting in the System
Configuration Menu. It must be set to ON. See “Changing
Settings” on page 92.
•
If paper jams are frequent: see page 130
•
Jam is cleared, but printer does not print: see page 130
•
Jam 370: see page 131
•
Jam 371: see page 133
•
Jam 372: see page 135
•
Jam 373: see page 131
•
Jam 380: see page 135
•
Jam 381: see page 137
•
Jam 382: see page 142
•
Jam 383: see page 131
•
Jam 390: see page 146
•
Jam 391: see page 148
•
Jam 392: see page 148
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If paper jams are frequent
•
More than one sheet feeds at a time.
•
Paper curls.
•
Paper feeds at an angle.
Possible cause
Remedy
The printer is not
horizontal.
Place the printer on a stable, level surface.
The paper is too thin.
Use the correct type of paper. See “Paper (Print
Media)” on page 10.
The paper is moist or
affected by static.
Store paper within specified temperature and
humidity levels. See “Specifications” on
page 122.
The paper is creased
or wrinkled.
Remove the creased / wrinkled paper from the
feed tray.
The paper is not
aligned correctly.
Adjust tray or manual feed guides.
Paper doesn’t feed.
Correct paper feed selection in the Properties
Setup tab in the printer driver.
Jam is cleared, but printer does not print.
Possible cause
Remedy
The top cover has
not remained open
until all paper jams
have been cleared.
Removing a paper jam is not sufficient:
Raise and gently lower the top cover, especially
if the paper jam has been removed from behind
the front cover.
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Jam 370, 373 and 383
OPEN DUPLEX COVER
nnn: PAPER JAM
nnn = 370, 373, 383
1.
Press the duplex cover release. Open the duplexer cover.
c53_54_duplex1.jpg
2.
Remove any jammed sheets.
c53_65a_jamduplex1.jpg
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c53_99a_jam37x.jpg
c53_88a_jam.jpg
3.
Close the duplex unit cover.
c53_95a_duplexjam.jpg
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Jam 371
OPEN DUPLEX COVER
371: Paper Jam
1.
2.
Turn off the printer.
Pull out the duplexer.
c53_96_jam371a.jpg
3.
Pull the duplexer lid to unlock it.
c53_97_jam371b.jpg
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4.
Open the lid. Remove the jammed sheet.
c53_98_jam371c.jpg
5.
Close the lid. Push it back to lock it in place.
c53_97_jam371b.jpg
6.
Push the duplexer back into the printer.
c53_96_jam371a.jpg
7.
Turn on the printer.
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Jam 372 and 380
OPEN FRONT COVER
nnn: PAPER JAM
nnn = 372 or 380.
1.
Lift the front cover release. Pull open the front cover.
c53_58_frcvropen.jpg
2.
Remove any jammed sheets.
c53_66_jamfront.jpg
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3.
Close the front cover.
c53_57_frcvrclose.jpg
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Jam 381
OPEN TOP COVER
381: Paper Jam
1.
Press the cover release. Fully open the printer’s top
cover.
c53_02_opencvr.jpg
2.
Note the positions of the four image drums: Cyan (1),
Magenta (2), Yellow (3), Black (4). It is essential that
they go back in the correct order!
c53_09_lidup.jpg
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WARNING!
If the printer has been powered on, the fuser is
hot. This area is clearly labelled. Do not touch it.
3.
Lift each of the image drum/toner cartridge units out of
the printer. Place them on a flat surface in a safe place
away from direct sources of heat and light.
c53_53_drumremove.jpg
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CAUTION!
The green surface at the base of each image drum is
very delicate and light sensitive.
• Do not touch the green surface.
• Never expose the drum to direct sunlight or to
very bright room lighting.
• Do not expose it to normal room light for more
than 5 minutes.
• If the image drum must be out of the printer for
longer than 5 minutes, place the image drum
inside a black plastic bag or carefully place it in
a drawer or cabinet to keep it away from light.
4.
Remove any sheets of paper on the belt unit.
c53_63_jambelt1.jpg
CAUTION!
Do not use any sharp or abrasive objects to
separate sheets from the belt. This may damage the
belt surface.
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NOTE
Warning! If the printer has been printing, the
fuser will be HOT!
If the sheet is well advanced into the fuser (only
a short length is still visible), do not attempt to
pull it back. See step 4 under “Jam 382” .
To remove a sheet trapped in the fuser:
1.
2.
3.
4.
Grasp the edge of the sheet.
Push the fuser pressure release lever (1)
towards the front and down.
Lift out the sheet.
Let go of the fuser pressure release lever.
c53_64_jambelt2.jpg
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5.
Place the four image drums/toner cartridges back in the
printer. Be sure to place them in the proper sequence
(1 = Cyan, 2 = Magenta, 3 = Yellow, 4 = Black).
c53_09_lidup.jpg
6.
Close the top cover.
c53_45_latchcvr.jpg
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Jam 382
OPEN TOP COVER
382: Paper Jam
1.
Open the top cover.
c53_02_opencvr.jpg
2.
Gently pull the sheet out.
• If the sheet does not come out easily, go to the next
step.
• If the sheet does come out, close the cover.
c53_68_jamtop_crop.jpg
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3.
Lower the rear exit tray.
c53_70a_rear1.jpg
4.
Pull out the jammed sheet.
c53_67a_jamrear.jpg
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Important!
WARNING! The fuser may be HOT!
If the sheet is difficult to remove, it is partially jammed in
the fuser. To get it out, reach around the top cover and
press down on the fuser pressure release lever (1) before
pulling the sheet out. Then let go of the fuser pressure
release lever.
c53_91_jam382_3.jpg
5.
Close the rear exit.
c53_70a_rear1.jpg
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6.
Close the top cover.
c53_45_latchcvr.jpg
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Jam 390
CHECK MP TRAY
390: Paper Jam
Sheet has just entered the printer
1.
Gently pull the sheet out of the printer.
c53_81_jammptray.jpg
Sheet can’t easily be pulled out from the front
1.
Lift the front cover release. Pull open the front cover.
c53_102_jam390.jpg
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2.
Remove any jammed sheets.
c53_94_jam390.jpg
3.
Close the front cover.
c53_102_jam390.jpg
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Jam 391 and 392
OPEN FRONT COVER
nnn: PAPER JAM
nnn = 391 or 392
1.
Pull out the appropriate tray.
391 = Tray 1
392 = Optional Tray 2.
2.
Remove any sheet jammed as it exited the tray.
c53_101a_jam392.jpg, c53_100a_jam391.jpg
391
392
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3.
Open the front cover.
c53_58_frcvropen.jpg
4.
Remove any jammed sheets.
c53_66_jamfront_crop.jpg
5.
Close the front cover.
c53_57a_frcvrclose.jpg
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Print Quality Problems ______________
Blurred print (letter edges)
Possible cause
Remedy
LED is dirty.
Clean LED with lens cleaner or soft tissue.
Cannot print desired
color because toner
is low.
Replace toner cartridge. See “Replace a Toner
Cartridge” on page 73.
Blurred print (one side of page)
Possible cause
Remedy
Top cover is not
properly closed.
Press the cover release latch and open, then
close, the cover.
One or more of the
toner cartridges is
not seated properly.
Open the top cover and check to be sure that
each toner cartridge is fully seated and that each
toner cartridge lock lever is pushed all the way
back.
Fading (in patches)
Possible cause
Remedy
The paper is moist.
Store paper within specified temperature and
humidity levels. See “Specifications” on
page 122.
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Fading (Vertical)
Possible cause
Remedy
LED head is dirty.
Clean LED head with lens cleaner or soft tissue.
Toner is low.
Change toner cartridge.
Paper is unsuitable for
printer.
Use recommended paper.
Light Print
Possible cause
Remedy
The toner cartridge is
incorrectly installed.
Reinstall the toner cartridge. See “Replace a
Toner Cartridge” on page 73.
Toner is low.
Change toner cartridge. See “Replace a Toner
Cartridge” on page 73.
The paper is moist.
Store paper within specified temperature and
humidity levels. See “Specifications” on
page 122.
Paper is unsuitable for
printer.
Use recommended paper. See “Paper (Print
Media)” on page 10.
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Lines, Black (Vertical)
Possible
cause
Remedy
Image drum is
damaged.
Replace image drum. See “Replace an Image Drum” on
page 79.
Toner is low.
Change toner cartridge. See “Replace a Toner
Cartridge” on page 73.
Periodic black
lateral lines or
spots.
If the lines or spots occur at intervals of approximately
44 to 94 mm
The green surface of the image drum is damaged or
dirty. If damaged, replace the image drum cartridge.
See “Replace an Image Drum” on page 79. If dirty,
wipe the image drum gently with soft tissue. If this
does not work, replace the image drum. See “Replace
an Image Drum” on page 79.
113 mm
The fuser roller is damaged. Change the fuser. See
“Replace the Fuser” on page 87.
The image drum
has been
exposed to
light.
Remove the image drum from the printer and store it in
a dark place for several hours. If this does not work,
replace the image drum. See “Replace an Image
Drum” on page 79.
Lines, White (Vertical)
Remedy
Clean LED head with lens cleaner or soft tissue.
Change toner cartridge.
Change image drum.
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Shading on unprinted sections
Possible cause
Remedy
Paper has been
affected by static
electricity.
Store paper within specified temperature and
humidity levels. See “Specifications” on
page 122.
Paper is too thick.
Use recommended paper. See “Paper (Print
Media)” on page 10.
Toner is low.
Replace toner cartridge. See “Replace a Toner
Cartridge” on page 73.
Toner rubs off when you rub the printed
surface.
Possible cause
Remedy
Media Weight and
Media Type settings
may not be
appropriate.
Set the value of media weight in the menu to
the next heaviest one (MEDIA MENU → YYY
MEDIA WEIGHT).
Packing materials were
left on the fuser when
it was installed.
Careful! Fuser my be HOT!
Open the top cover and check to be sure that
all the packing materials were removed from
the fuser. See “Replace the Fuser” on page 87.
Ultra Heavy
If the Ultra Heavy setting does not give proper toner fusion,
you can try the Label settings.
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USB Problems _____________________
Cannot configure for USB connection
NOTE
Windows NT 4.0 does not support USB. Windows
98 upgraded from Windows 95 may not support
USB.
Possible cause
Remedy
USB cable does not meet
specifications.
Use USB cable to specification Ver.2.0.
Interface is disabled.
Check that USB interface is set to Enable in
the menu (USB MENU → USB → ENABLE).
Configuration procedure
was not correctly
followed or cancelled.
Configure again from the beginning.
USB cable is
disconnected or faulty.
Reconnect or try another cable.
A USB hub is being used. The printer cannot be used with a USB hub.
Connect the printer and computer directly.
The USB cable is
installed in the Ethernet
port.
Make sure the USB cable is plugged into the
black USB port (1) on the printer:
c52_usb_2_crop.jpg
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Cannot print
•
PRNUSBx write error is displayed.
Possible cause
Remedy
Interface is disabled. In the printer menu settings, enable the USB
interface (USB MENU → USB → ENABLE).
Printer is switched
OFF.
Turn on the printer.
Printer interface
cable is
disconnected.
Reconnect the printer interface cable.
A converter, buffer,
extension cable or
USB hub is being
used.
Test by connecting the printer and computer
directly.
Printer driver output
port is incorrect.
Set correct output port to which the printer
interface cable is connected.
Printer is not
selected in the
printer driver.
Select the printer or set to default printer.
Incorrect printer
driver is being used.
Delete this printer driver and install correct
printer driver from the CD supplied with your
printer.
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Application error___________________
or
General Protection Fault_____________
Possible cause
Remedy
Application is not
suitable for the
operating system.
Upgrade the application.
Memory is
insufficient for
number of
applications
running.
Close all other applications.
Print file is
corrupted.
Correct or recreate the file.
Memory is
insufficient for
application.
Increase computer’s memory.
Printer driver is
incorrectly
configured.
Correctly configure printer driver.
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Paper Size Change Request __________
Possible cause
Remedy
Paper loaded in tray is
different size from
that formatted in
software application.
Either change paper in tray to match size
formatted in application and press ON-LINE to
continue, or continue printing on existing paper
by pressing ON-LINE.
Printer does not go online ___________
Possible cause
Remedy
Bad connection
Switch off the printer and disconnect the power
cable. Reconnect the power cable and switch
the printer on. If this does not clear the fault,
call for service.
Printer makes a strange noise ________
Possible cause
Remedy
The printer is not
horizontal.
Place the printer on a stable, level surface.
There are scraps of
Check the inside of the printer and remove
paper or other foreign
any such objects.
matter inside the printer.
The top cover is not
firmly shut.
Press the left and right sides of the top cover.
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Printer takes a long time to start printing
Possible cause
Remedy
The printer has to
In the printer menu settings, set power save to
warm up returning
a higher value to increase the length of time
from power save mode. before entering power save mode (SYS CONFIG
MENU → POW SAVE TIME).
The image drum
carries out a cleaning
process to ensure print
quality, which takes
time.
Wait until this process has been completed.
The fuser unit adjusts
temperature, which
takes time.
Wait until this process has been completed.
The printer is
processing data from
another interface.
Wait until this data is processed.
Printing cancels ___________________
Possible cause
Remedy
The printer interface
cable is faulty.
Replace the printer interface cable.
The time out setting is
too short.
Reset time out in the menu to a higher value
(SYS CONFIG MENU → WAIT TIMEOUT).
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Printing does not start ______________
Possible cause
Remedy
Printer error
Check the control panel. If an error message is
displayed, correct the problem.
Printing is slow____________________
Possible cause
Remedy
Print processing is
carried out by the
computer.
Use a computer with a faster processor.
Print resolution is
set high.
Set lower print resolution in the printer driver Job
Options tab.
Data is too
complex.
Simplify data.
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Cleaning Page _____________________
General Information
Use this to generate a cleaning page which runs through the
printer before the job is printed. This should eliminate any
fading, streaking or erratic marks from the printed pages.
For more information,
Windows: See page 160
Macintosh: See page 161
Windows
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Job Options tab.
6.
Click Advanced.
7.
Click in the box next to Run Maintenance Cycle before
printing.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
8.
Change any other settings as desired.
9.
Click OK.
10.
The main Print screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The document prints.
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Macintosh
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Printer
Option.
4.
Select “Run maintenance cycle before printing”.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
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Printer Drivers
General Information ________________
The printer drivers allow you to adjust the settings for your
print job. Driver settings can interact with each other. For
example, the paper type, weight, and size you use restricts
many of your job settings.
Changes to driver settings can be
• used for only a single print job
• saved as the default settings for ALL print jobs
or
• saved (under a name) for future use [only with PCL
and Macintosh drivers].
NOTE
Most applications allow the printer properties to
be accessed from within the document print
dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
Install ___________________________
Windows and Macintosh
See your printed Setup Guide for information on installing
printer drivers.
The CD(s) supplied with your printer contain:
Drivers
Utilities
Manuals
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Which Printer Driver to Use? _________
Windows
Your printer comes with drivers for
• PCL
• Adobe® PostScript® (PS).
You can install only one driver, or all of these drivers.
Your choice depends upon your printing requirements.
PCL
Choose this if you use TrueType fonts, and you do not
print PostScript (including “.eps” files) graphics.
This is more efficient and gives good results.
PostScript
Choose this if you use PostScript fonts or print
PostScript graphics.
Performance is faster. Graphics print at their best
quality.
NOTE
The line art graphics in this manual are PostScript.
If you plan to print parts of this manual, choose the
PostScript driver. Otherwise, the line art graphics
print at low resolution. The print quality may not be
satisfactory.
If neither driver seems to cover all your needs, you should
install both drivers. Select the same printer port (LPT1 or
Network Port) for both drivers during the installation.
Set the driver you plan to use most of the time to be your
Windows default driver. Most applications allow you to choose
a different printer from within the print dialog, so you can use
the alternative driver for printing whenever you need to.
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Change Driver Settings______________
When you change driver settings, you can apply the changes
to:
all print jobs (default)
or
a single print job
All Print Jobs (Default)
To change the driver settings and apply the changes to all print
jobs,
1.
2.
3.
4.
5.
6.
Click Start → Settings → Printers (Printers and Faxes
for XP).
Right click on your printer.
Proceed with changing the driver settings.
Click OK until you return to the main Printers screen.
Close the screen.
Your changes are now the default settings for your
printer.
Single Print Job
To change the driver settings and apply the changes to a single
print job,
1.
2.
3.
4.
5.
6.
7.
8.
Open the file you want to print.
Click File → Print.
Select your printer.
Click Properties.
Proceed with changing the driver settings.
Click OK until you return to the main Printers screen.
Click OK.
The document prints.
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Save Driver Settings ________________
There are two ways to save your changes to the settings in the
printer driver.
1.
You can make changes to the driver settings and save
them as the new default settings.
or
2.
You can make changes to the driver settings and save
them under a named driver.
This allows you to set up and save the driver settings you
use for various printing situations.
You can save up to 14 named drivers.
For more information,
Windows, PostScript: You cannot make changes to the
driver settings and save them under a named driver.
Windows, PCL: see page 166
Macintosh:
see page 169
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Windows
PostScript
You cannot make changes to the driver settings and save them
under a named driver.
PCL
1.
Next:
Windows XP: Click Start → Settings → Control
Panel → Printer and Other Hardware → Printers &
Faxes.
Windows Me/NT/XP/98/2000: Click
Start → Settings → Printer.
2.
Next:
Windows XP: Right click Sharp AR-C265P (PCL). Select
Printing Preferences.
Windows 2000: Right click Sharp AR-C265P (PCL). Select
Printer Preferences.
Windows Me/98: Right click Sharp AR-C265P (PCL).
Select Properties.
Windows NT: Right click Sharp AR-C265P (PCL). Select
Document Default.
3.
4.
5.
6.
7.
8.
9.
10.
Change each setting.
On the Setup tab, under Driver Settings, click Add.
At Setting Name, enter the desired name.
You can save your media (paper) selection as part of
your named driver. To do this, select Form Information is
Kept.
Click OK.
Under Driver Settings, select a named setting to use.
Click OK.
Close the dialog screen.
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Check to see if saved Driver Settings are
used____________________________
You can make changes to the driver settings and save them
(under a named driver) for later use. You can do this if you are
using PCL and/or Mac drivers.
Before making changes to driver settings, always check to see
if a Named Driver is being used.
To do this:
1.
2.
3.
4.
5.
6.
7.
Open the file you want to print.
Click File → Print.
Select your printer.
Click Properties.
Click the Setup tab (if necessary).
Look at the list below Driver Settings. If you see any
name other than Default, a Named Driver is being used.
If a Named Driver is being used, you can
select “Default” in the list below Driver. This restored
all driver settings to the factory defaults. You can then
proceed with your changes.
proceed with your changes and not save them. Use the
changes for only a single print job.
proceed with your changes and save them as the same
Named Driver.
proceed with your changes and save them under a new
Named Driver.
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Restore Default Driver Settings _______
Windows
Single Print Jobs
When working in the drivers, many of the screens have a
Default button.
Click Default to restore the driver settings to the factory
defaults.
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Macintosh ________________________
General Information
Summary
Macintosh OS 10.2 and 10.3
The “Summary” lists all the printer settings currently
made for your print job. See “Summary” on page 170.
Presets
Macintosh OS 10.2 and 10.3
“Presets” allow you to save a group of settings which you
use for many documents, or to change the settings
designated as the Standard Preset. See “Presets” on
page 170.
Scheduler
Macintosh OS 10.3 only
“Scheduler” allows you to schedule when your job will
print and its priority relative to other jobs in the print
queue. See “Scheduler” on page 171.
Paper Handling
Macintosh OS 10.3 only
“Paper Handling” allows you to determine how the pages
in your print job will print. Choices are: Reverse page
order, All Pages, Odd numbered pages, or Even numbered
pages.
Select “Reverse page order” to print the last page of the
document first. This is useful when you are printing to
the straight-through, rear (face up) exit required for
heavy paper, labels, envelopes and transparencies.
See “Paper Handling” on page 172.
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Summary
Macintosh OS 10.2 and 10.3
The “Summary” lists all the printer settings currently made for
your print job.
1.
2.
3.
Open the file you want to print.
Click File → Print.
Open the drop-down list below Presets. Select
Summary.
Presets
Macintosh OS 10.2 and 10.3
Use / Save Presets
Presets allow you to save a group of settings which you use for
many documents, or to change the settings designated as the
Standard Preset.
For example, if you are using Job Accounting, you can enter
your User Name and Job Account ID on the Job Accounting
screen, then save the setting as part of the Standard Preset.
Create a New Preset
1.
2.
3.
4.
5.
Make all the printer settings you wish to save as a Preset.
Select Summary. Review the settings to make sure you
have all the settings you want to save.
Open the Presets drop-down list. Select Save As ….
Type in a name under which to save your settings. Click
OK.
The new Preset appears in the drop-down list.
Change an Existing Preset
1.
2.
3.
4.
Make sure the Preset you wish to change is selected in
the Preset box.
Make any needed changes in the printer settings.
Review the Summary screen to confirm that the settings
are what you want.
Open the drop-down list. Select Save.
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170
The revised settings are saved under that Preset.
Delete a Preset
CAUTION!
When you click Delete, the Preset is instantly
deleted without prompting you to confirm the
deletion.
1.
2.
Make sure the Preset you wish to change is selected in
the Preset box.
Open the drop-down list. Select Delete.
The Preset is deleted from the list.
Scheduler
Macintosh OS 10.3 only
1.
2.
3.
4.
Open the file you want to print.
Click File → Print.
Open the drop-down list below Presets. Select
Scheduler.
At Print Document, set the schedule for when your job
prints.
Now (the default).
At [a specific time you specify in one minute
increments]
On Hold [until you come back and select Now]
5.
At Priority, select the urgency of your print job.
If your job competes with other documents in the print
queue, this setting determines the printing priority of your
job.
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Paper Handling
Macintosh OS 10.3 only
1.
2.
3.
Open the file you want to print.
Click File → Print.
Open the drop-down list below Presets. Select Paper
Handling.
Reverse page order
Select this to print the last page of the document first.
This is useful when you are printing to the
straight-through, rear (face up) exit required for heavy
paper, labels, envelopes and transparencies.
Print
All Pages
Odd numbered pages
Even numbered pages
Use this to print only the odd or only the even pages in
your document.
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Printer Features
Overview ________________________
Banners: see page 174
Black Finish: see page 178
Black Overprint: see page 181
Black Printing: see page 184
Booklets: see page 191
Collating: see page 196
Color Matching: see page 200
Custom Page Size: see page 256
Duplex Printing: see page 265
Grayscale: see page 278
N Up (multiple pages on one sheet): see page 279
Photographs: see page 283
Posters: see page 284
Print Resolution: see page 287
Save as File: see page 292
Toner Saving: see page 297
Watermarks: see page 301
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Banners _________________________
General Information
A banner is a document printed on an exta-long sheet of
paper.
To print a banner, you must:
• use an application that supports banners
Notes:
Word does not support banners. Word limits page
length to 22 inches (558.8 mm).
Power Point does support banners.
• define a custom page size for your banner
See “Custom Page Sizes” on page 256.
• use the Multi Purpose Tray and the Face Up (Rear) Exit
See
Multi-Purpose Tray (MP Tray) [Manual Feed], on
page 45
Face Up (Rear Exit), on page 62
Specifications
•
Length: up to 47'' (1.2 m)
•
Width Range = 8¼ to 8½'' (210 to 215.9 mm)
•
Weight Range = 28 to 34 lb. US Bond (105 to 128 g/m2)
•
Path = Rear Exit (Face Up Stacker) only
•
Feed one sheet at a time.
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Windows
PostScript
For important information about printing banners, see General
Information, on page 174.
Before you print a banner, you must set Multi Purpose Tray is
Manual feed to ON in the printer driver. The default is OFF.
The printer operator panel will prompt you to load the media
before the job prints.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Paper Quality tab.
6.
Click Advanced.
7.
Below Document Options, below Printer Features, at
“Multipurpose tray is handled as manual feed”, make
your selection. Choices are Yes or No.
8.
Change any other settings as desired.
9.
Click OK.
Print.
10.
The Paper Quality tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Windows
PCL
For important information about printing banners, see General
Information, on page 174.
Before you print a banner, you must set Multi Purpose Tray is
Manual feed to ON in the printer driver. The default is OFF.
The printer operator panel will prompt you to load the media
before the job prints.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Setup tab.
6.
Click Paper Feed Options.
7.
Click in the box next to “MPT is Manual Feed.”
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
8.
Change any other settings as desired.
9.
Click OK.
10.
The Setup tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Macintosh
OS 10.2 and 10.3
For important information about printing banners, see General
Information, on page 174.
Before you print a banner, you must set Multi Purpose Tray is
Manual feed to ON in the printer driver. The default is OFF.
The printer operator panel will prompt you to load the media
before the job prints.
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Printer
Option.
4.
Select “Multi Purpose Tray is Manual feed”.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
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Black Finish ______________________
General Information
Your printer can print black with either a glossy (shiny) finish
or a matte (dull/flat finish).
Windows: Individual Print Jobs
NOTE
The driver’s color options are only designed to
work with RGB data.
1.
Open the file you want to print.
2.
Click File →
3.
Click on the Color tab.
4.
At Advanced Color, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Below Black Finish, make your selection.
Choices are Auto, Gloss, and Matte.
Gloss
This option produces printing with a more glossy finish.
Matte
This option uses more Black and less CMYK while
producing a flatter black.
6.
Change any other settings as desired.
7.
Click Print.
8.
The document prints.
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Windows: All Print Jobs (Default)
1.
Click Start → Settings →
in Windows XP].
Printers [Printers and Faxes
2.
Right-click the printer name.
3.
Next
Windows 98/Me: Select Properties. Click Printer
Properties.
Windows 2000/XP: Select Properties. Click Printing
Preferences.
Windows NT 4.0: Select Document Defaults.
4.
Click on the Color tab.
5.
At Advanced Color, make your selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
6.
Below Black Finish, make your selection.
Choices are Auto, Gloss, and Matte.
Gloss
This option produces printing with a more glossy finish.
Matte
This option uses more Black and less CMYK while
producing a flatter black.
7.
Change any other settings as desired.
8.
Click Print.
9.
The document prints.
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Macintosh OS 10.2 and 10.3
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets.
4.
Under Color Mode, select Advanced Color.
5.
Choose the type of black finish.
Print.
Gloss
This option produces printing with a more glossy finish.
Matte
This option uses more Black and less CMYK while
producing a flatter black.
6.
Change any other settings as desired.
7.
Click Print.
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Black Overprint____________________
General Information
Black overprint eliminates the white edge between the printed
fonts and the colored background.
Black overprint can only be used when printing 100 percent
black text over a background color.
Restrictions
1.
Black Overprint may not be available with some software
applications.
2.
The fonts (characters) must be 100 per cent black. If
they are not, they are treated as graphics. Black
overprint will not work.
Example:
If you print large letters on a color background using
• a Microsoft Office software application
• a True Type font
• Windows XP, 2000, or NT 4.0
Black Overprint won’t work.
Replace the True Type font with a printer font.
3.
When the background color is very dark, the toner may
not fuse correctly.
Change the background color to a lighter color.
4.
Black Overprint can only be used in Mac OS 10.x if you
are using an application that specifies RGB color space
and you are using PostScript Color Matching.
For more information,
Windows, PostScript: see page 182
Windows, PCL: see page 182
Macintosh OS 9.x: see page 183
Macintosh OS 10.1, 10.2, and 10.3: see page 183
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Windows PostScript
For more information, see “General Information” on page
181.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows XP: Click Advanced.
Windows 2000: Go to the next step.
Windows Me/98/NT: Click Properties.
5.
On the Color tab, click Advanced.
6.
Check Black Overprint.
Windows PCL
For more information, see “General Information” on page
181.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows XP: Click Advanced.
Windows 2000: Go to the next step.
Windows Me/98/NT: Click Properties.
5.
On the Job Options tab, click Advanced.
6.
Check Black Overprint.
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Macintosh OS 9.x
For more information, see “General Information” on page
181.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly underneath the
printer.
5.
In Color Options, select Black Overprint.
Print.
Click the checkbox to enable the option.
Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page
181.
NOTES
Black Overprint can only be used in Mac OS 10.x if you
are using an application that specifies RGB color space
and you are using PostScript Color Matching.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu. Select Printer Functions.
5.
By Color Options, select Black Overprint.
Print.
Click the checkbox to enable the option.
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Black Printing _____________________
General Information
NOTE
To use Black Generation, Office Color or GraphicPro
must be the selected Print Mode.
Your printer prints the color black in one of two ways:
• Composite Black
• True Black
Composite Black
The cyan, magenta, yellow, and black toners are
combined to create composite black.
Use composite black when printing photographs.
Composite Black can appear as a brownish-black.
True Black
Only black toner is used to print true black.
Use True Black when printing a combination of text and
graphics.
If you use True Black to print photographs, dark sections
of the photos may appear black.
For more information,
Windows, PostScript, Office Color: see page 185
Windows, PostScript, Graphic Pro: see page 187
Windows, PCL: see page 188
Macintosh OS 9.x: see page 189
Macintosh OS 10.1, 10.2, and 10.3: see page 190
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Windows, PostScript
Office Color
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows 98 / Me / NT4.0: Click Properties.
Windows XP: Click Properties.
Windows 2000: Go to the next step.
5.
Click the Color tab.
6.
Click Office Color.
7.
Click Options.
8.
At Black Finish, make your selection.
Auto
If Auto is selected, your printer automatically uses the
best method (Composite or True Black) to print black,
depending on the type of document you are printing.
Composite Black (CMYK)
The cyan, magenta, yellow, and black toners are
combined to create composite black.
Use composite black when printing photographs.
Composite Black can appear as a brownish-black.
True Black (K)
Only black toner is used to print true black.
Use True Black when printing a combination of text and
graphics.
If you use True Black to print photographs, dark
sections of the photos may appear black.
9.
10.
Change any other settings as desired.
Click OK.
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11.
The Color tab screen appears.
12.
Change any other settings as desired.
13.
Click OK.
14.
The main Print screen appears.
15.
Change any other settings as desired.
16.
Click OK.
17.
The document prints.
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Windows, PostScript
Graphic Pro
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows 98 / Me / NT4.0/XP: Click Properties.
Windows 2000: Go to the next step.
5.
Click the Color tab.
6.
Click Graphic Pro.
7.
Click Options.
8.
At Pure Black Text/Graphics, make your selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
9.
Change any other settings as desired.
10.
Click OK.
11.
The Color tab screen appears.
12.
Change any other settings as desired.
13.
Click OK.
14.
The main Print screen appears.
15.
Change any other settings as desired.
16.
Click OK.
17.
The document prints.
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Windows PCL
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows 98 / Me / NT4.0/XP: Click Properties.
Windows 2000: Go to the next step.
5.
Click the Job Options tab.
6.
Click Advanced.
7.
At “Always use K toner for 100% Black areas”, make your
selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
8.
Change any other settings as desired.
9.
Click OK.
10.
The Job Option tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Macintosh OS 9.x
Most applications allow the printer properties to be accessed
from within the document print dialog.
This section will only detail options as they apply to the
LaserWriter® 8 driver.
Refer to manufacturer’s guidelines regarding other driver
operations, for example the AdobePS™ driver.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly underneath the
printer.
5.
At Color Option, select Office Color or Graphic Pro 3.
6.
At Black Generation, make your selection.
Print.
Automatic
If Auto is selected, your printer automatically uses the
best method (Composite or True Black) to print black,
depending on the type of document you are printing.
Generation from CMYK Toner
(Composite Black)
The cyan, magenta, yellow, and black toners are
combined to create composite black.
Use composite black when printing photographs.
Composite Black can appear as a brownish-black.
Generation only from Black (K) Toner
(True Black)
Only black toner is used to print true black.
Use True Black when printing a combination of text and
graphics.
If you use True Black to print photographs, dark
sections of the photos may appear black.
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Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page
184.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu and select Printer Functions.
5.
At Print Mode, select Office Color or Graphic Pro 3.
6.
At Black Generation, choose a method.
Print.
Automatic
If Auto is selected, your printer automatically uses the
best method (Composite or True Black) to print black,
depending on the type of document you are printing.
Generation from CMYK Toner
(Composite Black)
The cyan, magenta, yellow, and black toners are
combined to create composite black.
Use composite black when printing photographs.
Composite Black can appear as a brownish-black.
Generation only from Black (K) Toner
(True Black)
Only black toner is used to print true black.
Use True Black when printing a combination of text and
graphics.
If you use True Black to print photographs, dark
sections of the photos may appear black.
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Booklets (Binding Print) _____________
General Information
F3_05.jpg
Booklet printing allows you to print a document like a brochure
or greeting card.
Both the duplex unit and additional memory must be installed
and enabled in the driver before using booklet printing.
Some applications do not support booklet printing.
Please read “Restrictions”, on page 192.
For more information,
Windows, PostScript: see page 193
Windows, PCL: see page 194
Macintosh OS 9.x: see page 195
Macintosh OS 10.1, 10.2, and 10.3: This feature is not
available in these operating systems
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Restrictions
1.
Before booklet printing can be carried out, both the
duplex unit and additional memory must be
installed
enabled in the driver.
2.
Not available on some network connections. See the Help
file.
3.
Some software applications may not support booklet
printing.
4.
The right-to-left setting allows a booklet to be printed for
right to left reading, which is used in some languages.
5.
PostScript
This feature is not available in these operating systems
Windows Me/98
Windows NT
6.
PCL
This feature is not available in this operating system
Windows 98 or 95.
Booklet printing is ONLY available in
Windows Me
Windows NT
7.
Booklet printing is restricted to four (4) pages per sheet
[two (2) pages per side].
Example:
print a 5½ x 8½ inch booklet on 8½ x 11 inch paper
8.
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
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Windows PostScript
For more information,
“General Information”, on page 191
“Restrictions”, on page 192
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows 98/Me/NT/XP: Click the Properties button.
Windows 2000: Go to the next step.
5.
Click the Layout tab.
6.
Next:
Windows 98/Me/NT/XP: Under Pages Per Sheet, in the
drop-down list, select Booklet.
Windows 2000: Under Pages Per Sheet, in the drop-down
list, select Booklet.
7.
Under Print on Both Sides (Duplex), select Flip on Short
edge.
8.
Change any other settings as desired.
9.
Click OK.
10.
The main Print screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The document prints.
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Windows PCL
For more information,
“General Information”, on page 191
“Restrictions”, on page 192
1.
Open the file you want to print.
2.
Click File - Print.
3.
Select your printer.
4.
Next:
Windows 2000: Click the Setup button.
Windows 98/Me/Nt/XP: Click Properties (or Setup, or
your application’s equivalent).
5.
Next:
Windows 2000: Under Finishing Mode, in the drop-down
list, select Booklet.
Windows Me/98/NT/XP: On the Setup tab, under
Finishing Mode, in the drop-down list, select Booklet.
6.
Click the Options button.
7.
Set the Signature, 2pages, Right to Left, and Bind
Margin, as required.
See the online Help for information.
8.
Click OK.
9.
The Setup tab screen appears.
10.
Change any other settings as desired.
11.
Click OK.
12.
The main Print screen appears.
13.
Change any other settings as desired.
14.
Click OK.
15.
The document prints.
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Macintosh OS 9.x
For more information, see “General Information” on page
191.
1.
Open the file you want to print.
2.
Click File →
3.
In the Page Attribute panel, under Paper, select the paper
size the job will actually print on.
4.
By Orientation, select Portrait or Landscape.
Paper Setting.
Portrait is the icon on the left.
Landscape is the icon on the right.
5.
Click File →
Print.
6.
In the Layout panel, check the box for Duplex print.
Macintosh OS 10.1, 10.2, and 10.3
This feature is not available in these operating systems.
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Collating _________________________
General Information
Important
If your software application has a collate option, use
it instead of the collate option in the printer driver.
This prevents any conflicts between the software
application and the printer driver.
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
F3_07.jpg
Collating is printing multiple copies of a multi-page job where
each copy has the pages arranged in the correct order.
If you print multiple copies of a multi-page job and DO NOT
specify collating, all of the copies of the first page print before
the copies of the subsequent page(s) print.
Collating can be carried out with or without a hard disk drive
installed. However, printers with a hard disk drive will provide
greater performance.
For more information,
Windows : see page 197
Macintosh OS 9.x: see page 198
Macintosh OS 10.1, 10.2, and 10.3: see page 199
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Windows
For more information, see “General Information” on page
196.
Important
If your software application has a collate option, use
it instead of the collate option in the printer driver.
This prevents any conflicts between the software
application and the printer driver.
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
1. Open the file you want to print.
2. Click File →
Print.
3. Select your printer.
4. Under Copies, at Collate, make your selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5. Change any other settings as desired.
6. Click OK.
7. The document prints.
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Macintosh OS 9.x
For more information, see “General Information” on page
196.
Important
If your software application has a collate option, use
it instead of the collate option in the printer driver.
This prevents any conflicts between the software
application and the printer driver.
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
1. Open the file you want to print.
2. Click File →
Print.
3. In the General Controls box, by Number of Copies, select
the number of copies you want to print.
4. In the Print Option panel, select Collate.
5. Click OK.
6. Print the document.
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Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page
196.
Important
If your software application has a collate option, use
it instead of the collate option in the printer driver.
This prevents any conflicts between the software
application and the printer driver.
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
1. Open the file you want to print.
2. Click File →
Print.
3. By Number of Copies, select the number of copies you want
to print.
4. In the Print Function panel, select Collate.
5. Click OK.
6. Print the document.
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Color Matching ____________________
Overview
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
Color reproduction is a complex topic.
This topic is divided into two sections:
• background information
The background information explains the factors that
affect color matching.
See page 203.
• how-to information
The how-to information explains how to perform color
matching with your printer.
See page 218.
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Basics
There are three methods by which your document’s color can
be managed and adjusted:
1.
Application Color Management (1).
Some graphics and desktop publishing programs such as
Adobe Photoshop, Adobe Illustrator, and Quark Xpress
have their own built-in color management systems.
Most applications do not have these color management
features and rely instead on the printer or operating
system.
2.
Operating System Color Management (2).
Windows 98, Me, 2000 and XP have Windows ICM color
Management.
Mac OS and Mac OS X have Apple ColorSync.
3.
Printer Color Management (3).
When you print your document and modify settings in the
printer driver, the printer performs color adjustments.
Important!
Only use one color management system if
you want the best results from your printer.
If you wish to use your printer’s color
management system, ensure that your
application or operating system color
management is switched off.
Applying color management in multiple places
will give unpredictable results.
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What this guide describes
This user guide only discusses the printer color management
system (3).
If you wish to learn more about your application program or
operating system color management, please see the
documentation that was supplied with your application
software or computer.
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Color Matching ____________________
Background Information
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
Color reproduction is a complex topic.
This background information explains the factors that affect
color matching.
Background information is divided into these sections:
1.
2.
3.
4.
5.
Factors that Affect Color Printing: see page 204
Choosing a Color Matching Method: see page 210
Printing Vivid Colors: see page 214
Color Settings: see page 215
Hue, Brightness, and Saturation: see page 217
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Factors that Affect Color Printing
There are many factors that affect color printing.
Some of the most important factors are:
• the differences between the range of colors a monitor
can reproduce versus the range of colors that a printer
can reproduce. See page 205.
• monitor settings. See page 206.
• color settings in your software application. See page 207.
• how your software application displays color. See
page 207.
• color settings in your printer driver. See page 208.
• viewing (lighting) conditions. See page 209.
• paper type. See page 209.
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Factors that Affect Color Printing
Monitor Colors vs. Printer Colors
Differences between the range of colors a monitor or
printer can reproduce
Neither a printer nor a monitor can reproduce the full range of
colors seen by the human eye.
Each device is limited to a certain range of colors.
• A printer cannot reproduce all of the colors displayed on
a monitor.
• A monitor cannot reproduce all of the colors printed by a
printer.
Both devices use very different technologies to represent
color.
• A monitor uses Red, Green and Blue (RGB) phosphors (or
LCDs).
• A printer uses Cyan, Yellow, Magenta and Black (CMYK)
toner or ink.
Very vivid colors (such as intense reds and blues) can be
displayed on a monitor. These same colors cannot be easily
produced on any printer using toner or ink.
There are certain colors (for example, some yellows), that can
be printed, but cannot be displayed accurately on a monitor.
These differences between monitor colors and printer colors
are the main reasons why printed colors do not always match
the colors displayed on screen.
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Factors that Affect Color Printing
Monitor Settings
The brightness and contrast controls on your monitor can
change how your document looks on-screen.
Your monitor color temperature also influences how "warm" or
"cool" the colors look.
NOTE
Several of the Color Matching options make reference
to your monitor’s Color Temperature.
Many monitors allow you to adjust the color
temperature through their control panels.
There are several settings found on a typical monitor:
5000k * or D50
Warmest; yellowish lighting.
Typically used in graphics arts environments.
6500k * or D65
Cooler
Approximates daylight conditions.
9300k *
Cool
The default setting for many monitors and television
sets.
*k = degrees Kelvin, a measurement of temperature
Macintosh OS 10.1, 10.2, and 10.3
You can calibrate your monitor’s color regimen in System
Preferences → Displays → Color.
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Factors that Affect Color Printing
Software Settings
Many software applications have their own color settings.
The application settings may override the settings in the
printer driver.
Please refer to the documentation for your software application
for details on how that particular program’s color management
functions.
How the application displays color
Some graphics applications such as CorelDRAW®, Adobe®
Photoshop®, or Macromedia Freehand® may display color
differently from "office" applications such as Microsoft® Word.
For more information, please see your application’s online help
or user manual.
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Factors that Affect Color Printing
Printer Driver Settings
The color settings in your printer driver can change the
appearance of a document.
There are several options available to help match the
printed colors with those displayed on screen.
See “How To” on page 218.
For Windows
The printer drivers supplied with your printer provide
several controls for changing the color output.
The default driver settings produce good results for most
documents.
For Macintosh
The install utility provides
• a color matching profile for your printer
and
• a Color Option utility in the print driver.
The Auto settings produce good results for most
documents.
See “Automatic” on page 221.
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Factors that Affect Color Printing
Lighting (Viewing) Conditions
A document can look very different under various lighting
conditions.
For example, the colors may look different when viewed
standing next to a sunlit window compared to how they
look under standard office fluorescent lighting.
Paper Type
The type of paper used can also significantly affect the
printed color.
For example, a printout on recycled paper can look duller
than one on specially formulated glossy paper.
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Choosing a Color Matching Method
General Information
NOTE
These suggestions are for guidance only.
Your results may vary depending on the application
from which you are printing.
Some applications override, without warning, any
color matching settings in the printer driver.
There is no one way to achieve a good match between the
document displayed on your monitor, and its printed
equivalent.
There are many factors involved in achieving accurate and
reproducible color.
However, the following guidelines may help in achieving good
color output from your printer.
There are several suggested methods. The method you choose
is determined by the type of document you are printing.
• most common [RGB]. See page 211.
• professional desktop publishing and graphics [CMYK].
See page 211.
• photographic images. See page 212.
• specific colors (i.e., a company logo). See page 213.
• printing vivid colors. See page 214.
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Choosing a Color Matching Method
RGB or CMYK?
The RGB color model is based on the three primary colors of
light; Red, Green and Blue. This model is used by scanners,
digital cameras and computer monitors.
The CMYK color model is based on Cyan, Magenta, Yellow and
Black printer inks or toners.
Most documents you print are in RGB format. This is the most
common method. If you do not know your document’s color
mode, assume that it is RGB.
CMYK documents are typically only supported in professional
Desktop Publishing and Graphics applications.
About the Printer Drivers
Support for
RGB data
Support for
CMYK Data
PCL driver (Windows)
Yes
No
PostScript driver (Windows)
Yes
Yes
PostScript driver (Mac)
Yes
Yes
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Choosing a Color Matching Method
Matching Photographs
RGB only
Select a matching method appropriate to your monitor.
Windows
Natural is generally a good choice. Select a matching
method appropriate to your monitor.
Macintosh
OS 10.2 and 10.3
Natural is a generally a good choice. Select a matching
method appropriate to your monitor.
RGB or CMYK
If you are printing photographic images from a graphics
application such as Adobe Photoshop, you may be able to
use Soft-Proofing to simulate the printed image on your
monitor.
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Choosing a Color Matching Method
Matching Specific Colors
(Example: Company logo)
RGB only
Color Swatch Utility
Use the Color Swatch Utility to print out a chart of RGB
swatches. Select your desired RGB values from the
swatches. Enter the values in your application's color
picker
See “Color Swatch Utility” on page 337.
RGB or CMYK
If you are printing from a graphics application such as
Adobe Photoshop, you may be able to use Soft-Proofing
to simulate the printed image on your monitor.
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Choosing a Color Matching Method
Printing Vivid Colors
RGB only
Choices are
• Monitor 6500k Vivid
• sRGB
• Digital Camera settings.
See “Color Settings” on page 215.
RGB or CMYK
Auto is a generally a good choice.
See “Automatic” on page 221.
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Color Settings
This is a list of all possible options.
The list you see varies according to your computer platform,
operating system, color production method, and printer driver
type.
You can modify these settings by selecting Advanced Color,
then Natural.
Monitor (6500k) Auto
The default setting (in Macintosh) that selects the best
options for your printer. This selection works best for
office situations.
Optimized for printing general documents when using a
monitor with a color temperature of 6500K.
Monitor (6500k) Perceptual
This is best choice for printing photographic images.
Optimized for printing photographs when using a
monitor with a color temperature of 6500K.
Monitor (6500k) Vivid
Ideal for office graphics and text.
Optimized for printing bright colors when using a
monitor with a color temperature of 6500K. Vivid or
Digital Camera settings produce brightest colors.
Monitor (9300k)
Optimized for printing photographs when using a
monitor with a color temperature of 9300K.
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Digital Camera
Optimized for printing photographs taken with a digital
camera. This tends to produce prints with lighter and
brighter colors.
For some photographs, other settings may be better
depending on the subjects and the conditions under
which they were taken. Vivid or Digital Camera settings
produce brightest colors.
sRGB
This option attempts to simulate RGB color.
Optimized for matching specific colors, such as a
company logo color. The colors within the printer's
color gamut are printed without any modification. Only
colors that fall outside the printable colors are modified.
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Hue, Brightness, and Saturation
There are three main components to color: Hue, Brightness,
and Saturation.
Hue
The component that determines the frequency of light or
the position in the spectrum or the relative amounts of
red, green and blue. Hue corresponds to the common
definition of color, e.g. "red", "orange", "violet" etc.
Brightness
The component that determines the total amount of light
(white) in the color. Zero brightness is black. 100%
Brightness is white. Intermediate values are "light" or
"dark" colors.
Windows and Macintosh 10.3
Brightness can be adjusted when using the Gray Scale
color mode (color matching method).
Gray Scale: see page 249
Saturation
The degree of saturation of a color is its relative purity, or
freedom from, mixture with white.
Windows and Macintosh 10.3
Saturation can be adjusted when using the Gray Scale
color mode (color matching method).
Gray Scale: see page 249
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Color Matching ____________________
How To
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
Color reproduction is a complex topic.
This how-to information explains how to perform color
matching with your printer.
Color Match Precision
When the printer performs color matching, it must do many
calculations to convert between different color formats (RGB,
CMYK, etc). These calculations can take time to process.
The [Color Match Precision] option allows you to choose
between higher quality color matching (more time consuming)
or faster but less accurate color matching.
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List of Color Matching Methods
This is a list of all possible options.
The list you see varies according to your computer platform,
operating system, color production method, and printer driver
type.
To change these settings in your printer driver, refer to the
appropriate section.
Automatic
Office Color
Graphic Pro
No Color Matching
Grayscale
Mac ColorSync
Descriptions of Color Matching Methods
Automatic
Your printer automatically uses the best method to match
color, depending on the type of document you are
printing.
See page 219
Office Color
This is a simpler color management system designed for
ease of use. Office Color is recommended for users who
are not experts in color but want good results when
printing from programs such as Microsoft Office.
See page 219
Graphic Pro
This is a powerful color management system based on
ICC color profiles.
Profiles can be downloaded to the printer hard disk using
a special utility, and then color matching can be applied
to all incoming print jobs.
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The Graphic Pro color management system is
recommended for users who are already familiar with ICC
profile-based color matching and require more control
over color.
See page 219
No Color Matching
Use this option to turn off all printer color matching.
No color correction occurs when selected.
Use No Color Matching when you are using another color
matching method in your application (such as Color
Simulation).
See “CMYK ink simulations – CMYK source data” on
page 241.
See page 220
Grayscale
This option prints all documents as monochrome.
No color prints.
The printer interprets all colors as a variation of grays.
See page 220
Mac ColorSynch
This is the colour matching system built into the Mac OS
See page 251.
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Automatic
Your printer automatically uses the best method to match
color, depending on the type of document you are
printing.
Windows
Individual Print Jobs
1.
Open the file you want to print.
2.
Click File →
3.
Click on the Color tab.
4.
At Automatic, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Click OK until you return to the Print dialog box.
6.
Print the document.
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Windows
All Print Jobs (Default)
1.
Click Start → Settings →
in Windows XP].
2.
Right-click the printer name.
3.
Next
Printers [Printers and Faxes
Windows 98/Me: select Properties. Click Printer
Properties.
Windows 2000/XP: select Properties. Click Printing
Preferences.
Windows NT 4.0: select Document Defaults.
4.
Click on the Color tab.
5.
At Automatic make your selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
6.
Click OK until you return to the Print dialog box.
7.
Print the document.
Macintosh
OS 10.2 and 10.3
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Color.
4.
Below Color Mode, at Auto Color, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Click Print.
6.
The document prints.
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Office Color
Overview
This is a simple color management system designed for ease
of use. Office Color is recommended for users who are not
experts in color but want good results when printing from
programs such as Microsoft Office.
There are two different sets of options in Office Color:
RGB Options
CMYK Options
(PostScript only)
Monitor (6500K) – Auto
SWOP
Monitor (6500K) – Perceptual
Euroscale
Monitor (6500K) – Vivid
Japan Color
Monitor (9300K)
Digital Camera
sRGB
Important!
The options for CMYK data are not present in
the Windows PCL printer drivers. These
printer drivers only support RGB color data.
Although the Office Color options contain controls for CMYK
data, it is strongly recommended that you use the Graphic Pro
options instead. If you are printing CMYK data, the Graphic Pro
options provide more power and flexibility.
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RGB Options
Office Color provides a collection of several different color
matching presets for RGB data.
These presets each change the color of your print in a slightly
different way.
These RGB color matching options are available in all printer
drivers.
Preset
Explanation
Monitor (6500K) –
Auto
The best color match preset will be selected based on
the type of document.
6500K - Perceptual will be selected if printing
photographs.
6500K - Vivid will be selected if printing graphics and
text.
Monitor (6500K) –
Perceptual
Optimized for printing photographs. Colors are printed
with emphasis on saturation.
Monitor (6500K) –
Vivid
Optimized for printing photographs and for office
graphics. The printer uses even more saturation than
the Monitor (6500k) Perceptual setting.
Monitor (9300K)
Colors are printed with emphasis on Lightness.
Use this setting if you are having problems achieving
the correct color when printing from Microsoft Office
applications.
Digital Camera
Optimized for printing photos taken with a digital
camera. Your results will vary depending on the
subject and the conditions under which the
photograph was taken.
sRGB
The printer will try to reproduce the sRGB color space.
This may be useful if color matching from an sRGB
input device such as a scanner or digital camera.
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Windows
This information applies to the Windows PCL and PostScript
drivers.
1.
On the printer driver [Color] tab, select [Office Color] (1)
and click the [Options] button.
2.
Select a preset from [Color matching options] (2).
Mac OS 9
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Color Options].
4.
From the [Color Mode] menu, select [Office Color].
5.
Select [Color - Office Color].
6.
Select the Office Color Preset you wish to use.
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Mac OS X
Important!
When printing from some applications on Mac
OS X, these RGB color match options may not
affect the color of your print. If you discover
that the color of your print has not changed
after applying one of the Office color Match
presets, then the application is incompatible
with this type of printer color matching.
As an alternative, Mac OS X 10.3.x users may
be able to adjust the color of their document
using ColorSync Quartz filters.
1.
In your application program, choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Printer Features].
4.
From the [Feature Sets] menu, select [Color Options].
5.
From the [Color Mode] menu, select [Office Color].
6.
From the [Feature Sets] menu, select [Color – Office
Color].
7.
Select the [Office Color] Preset you wish to use.
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Graphic Pro
Overview
This section describes the color matching options available for
Graphic Pro.
The Graphic Pro color matching system is based around ICC
profiles. These profiles are downloaded to the printer using the
Profile Assistant utility and then selected in the printer driver.
When a job is sent to the printer, the ICC profiles are applied
to the print job on the printer.
Important!
Some features of Graphic Pro color matching
can only be used if your printer is fitted with
a hard disk. The printer hard disk is required
if you wish to download and use your own ICC
profiles to the printer.
If your printer does not have a hard disk
fitted, you will only be able to select the
factory default profiles that are built-in to the
printer.
NOTE
The printer’s internal hard disk is an optional
accessory.
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What can you do with Graphic Pro?
The Graphic Pro color matching system is both powerful and
flexible. Here are some examples of how the Graphic Pro color
matching system can be used:
Matching printer color to an RGB input device
By using the ICC profiles of a scanner, digital camera or
monitor, the printer's color can be matched to the input
device.
Printer simulation
Your printer can be used to simulate the color output of
another printer, even when printing RGB documents. For
best results, use CMYK documents when simulating the
color output of other printers.
CMYK ink simulation
Your printer can be used to simulate the color output of a
commercial printing press (SWOP, Euroscale or Japan
Color inks).
More accurate printer color
If you have created your own profiles with third-party ICC
profile creation software, these can be downloaded to the
printer and used when printing.
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Types of ICC profile supported
There are four classes of ICC profile supported by the
Graphic Pro color matching system:
Profile type
Description
RGB Source
(RGB Input)
These profiles describe the device that was used to capture
RGB data (e.g. scanner or digital camera).
The RGB Input Profile may also be your monitor profile if
you are trying to match to your screen.
CMYK
Simulation
(CMYK input)
These profiles describe the CMYK device whose colors you
are trying to simulate. Typically this would be another
manufacturer's printer or an offset printing press.
Profiles are already built-in to the printer for commercial
printing press inks such as SWOP or Euroscale.
Printer
(CMYK Output)
This profile describes the color characteristics of your own
printer.
The printer already has factory default profiles built-in, but
you can replace these profiles with your own if required.
Link Profile
This is a special type of ICC profile that converts directly
from CMYK to CMYK.
For example, a link profile could convert directly from the
CMYK space of another printer to the CMYK space of your
printer.
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Graphic Pro Workflow – overview
There are three steps to using the Graphic Pro color
matching system:
1.
Gather or create ICC profiles (see below)
2.
Download ICC profiles to the printer hard disk
(page 231)
3.
Select the ICC profiles in the printer driver when printing
(page 232)
Step 1 - Gather or create the ICC profiles
Where can I get the profiles I need?
Profile type
Where to get profiles
RGB Source
(RGB Input)
Obtain your RGB source profiles from your scanner,
camera or monitor manufacturer.
CMYK
Simulation
(CMYK input)
Obtain the simulation profile from the manufacturer of the
printer you wish to simulate.
Printer
(CMYK Output)
The factory default profiles for your printer are built-in. If
you need greater accuracy, you should create your own
printer profile using third-party ICC profile creation
software.
Link Profile
You can create Link profiles using third-party ICC profile
creation software.
Note that not all ICC profile creation software can create
Link profiles.
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Step 2 - Downloading ICC profiles to the printer hard
disk
You can download profiles to the printer hard disk using the
Profile Assistant utility.
Using Profile Assistant
1.
Launch Profile Assistant
2.
Select a printer
If this is the first time you have used Profile Assistant, you
should allow the utility to search for compatible printers.
Select the connection types that you wish to search –
Parallel, USB or Network (TCP/IP), and click [Start].
If you know the Printer’s IP address, you can enter it
manually.
3.
The main screen of Profile Assistant displays the profiles
resident on the selected printer’s hard disk. To download
a new profile to the printer:
a. Click [Add].
b. Select an ICC profile from your computer's hard disk.
c. Once you have selected a profile, you can add it to
the printer as one of the 4 profile types - RGB Source,
CMYK Simulation, Printer or Linked.
The options available will depend on which ICC profile
you have selected. For example, if you have selected
a CMYK profile, you may only be able to add this to the
printer as a CMYK Simulation or Printer output profile.
d. Select a number from 1 to 12. This number is used to
identify the profile in the printer driver.
e. Click [OK] to download the ICC profile to the printer.
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Step 3 - Select ICC profiles in the printer driver
What you select in the printer driver depends on the color
matching task that you wish to perform.
Examples of selecting ICC profiles for different color matching
tasks are shown in the next sections of this guide.
Matching the color of a monitor, scanner or camera
The Graphic Pro color matching system can be used to match
the printer color to an RGB input device such as a monitor,
scanner or digital camera.
graphicpro-RGBmatch.eps
1. RGB data
2. Printed document
3. RGB source profile
4. Scanner, monitor, camera, etc.
5. Printer output profile
6. Leave on Auto or select your custom profile.
To match an RGB input device, first download the RGB source
profile and printer profile (optional) to the printer hard disk
using Profile Assistant. See “Using Profile Assistant” on
page 231.
Once the profile(s) have been downloaded, make the
appropriate selections in the printer driver. These are
described in the next section (Windows page 233, Mac OS 9
page 234. Mac OS X page 235).
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Windows
This information applies to the Windows PCL and PostScript
drivers.
1.
To match the color of an input RGB device such as a
monitor, scanner or digital camera, make the following
selections in the printer driver:
2.
On the printer driver [Color] tab, select [Graphic Pro]
and click [Options].
3.
Select [ICC Profile color Matching].
4.
Select the ICC profile that corresponds to the device you
are trying to match such as your monitor, scanner or
digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
5.
Select a Printer Output Profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
Tip—If you have selected your own printer output profile,
you will also be able to adjust the rendering intent.
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Mac OS 9
1.
In your application program, choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Color Options].
4.
From the [Color Mode] menu, select [Graphic Pro].
5.
Select [Color – Graphic Pro 1].
6.
From the [color Matching Task] menu, select [ICC Profile
color Matching].
7.
From the RGB Profile source, select the ICC profile that
corresponds to the device you are trying to match such
as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
Select [color – Graphic Pro 2].
From the [Printer Output Profile] menu, select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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Mac OS X
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Printer Features].
4.
From the [Feature Sets] menu, select [Color Options].
5.
From the [color Mode] menu, select [Graphic Pro].
6.
From the [Feature Sets] menu, select [Color - Graphic
Pro 1].
7.
From the [Color Matching Task] menu, select [ICC Profile
color Matching].
8.
From the [Feature Sets] menu, select [Color - Graphic
Pro 2].
9.
From the [RGB Profile source], select the ICC profile that
corresponds to the device you are trying to match such
as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
10.
From the [Feature Sets] menu, select [color - Graphic
Pro 3].
11.
From the [Printer Output Profile] menu, select your
printer profile.
If Auto is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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Simulating another printer – RGB source data
The Graphic Pro color matching system can be used to
simulate the color output of another printer.
graphicpro-RGBmatch.eps
1. RGB data
2. Printed document
3. RGB source profile
4. Scanner, monitor, camera, etc.
5. Printer output profile
6. Leave on Auto or select your custom profile.
Important!
Be aware that if the device you are trying to
simulate has different color capabilities from
your own printer, exact color simulation will
not be possible. For example, it may be
difficult to reproduce the exact colors of an
inkjet printer on a toner-based printer.
Additionally, differences in the range of
printable colors between different devices can
make simulation using RGB source data
inaccurate. To achieve best results when
simulating the color output of other printers,
you are strongly advised to use CMYK data as
a source. See CMYK Ink Simulations on
page 241.
To simulate the output of another printer, you need to
download at least 2 profiles to your printer using Profile
Assistant:
• RGB Source Profile
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• Simulation Target Profile
• Printer Output Profile (optional)
Once the profile(s) have been downloaded, make the
appropriate selections in the printer driver. These are
described in the next section (Windows page 238, Mac OS 9
page 239, Mac OS X page 240).
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Windows
This information applies to the Windows PCL 5c, PCL 6 and
PostScript drivers.
If you are using a source RGB document, simulate the output
of another printer by making the following selections in the
printer driver:
1.
On the printer driver [color] tab, select [Graphic Pro] and
click [Options].
2.
Select [Printer Simulation].
3.
Select the ICC profile that corresponds to the device
used to capture or display your source document - this
could be a monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
4.
Select a Simulation Target Profile.
This profile corresponds to the printer you want to
simulate.
If you wish to produce black and grey colors that are
printed using only black toner, enable the [Preserve
Black] option. Although this produces a better quality
print, the black and grey colors will not be simulated
accurately.
5.
Select your printer output profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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Mac OS 9 / Classic
If you are using a source RGB document, simulate the output
of another printer by making the following selections in the
printer driver:
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Color Options].
4.
Choose [Color Mode] → [Graphic Pro].
5.
Choose [Color] → [Graphic Pro 1].
6.
Choose [color Matching Task] → [Printer Simulation].
7.
From the [RGB Profile source], select the ICC profile that
corresponds to the device you are trying to match such
as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
8.
From the [Simulation Target Profile] menu (7), select the
profile of the device you wish to simulate.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
If you wish to produce black and grey colors that are
printed using only black toner, enable the [Preserve
Black] option. Although this produces a better quality
print, the black and grey colors will not be simulated
accurately.
9.
10.
Choose [Color] → [Graphic Pro 2].
From the [Printer Output Profile] menu, select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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Mac OS X
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Printer Features].
4.
From the [Feature Sets] menu, [Color Options].
5.
From the [color Mode] menu, select [Graphic Pro].
6.
From the [Feature Sets] menu, select [color – Graphic
Pro 1].
7.
From the [color Matching Task] menu, select [Printer
Simulation].
If you wish to produce black and grey colors that are
printed using only black toner, enable the [Preserve
Black] option. Although this produces a better quality
print, the black and grey colors will not be simulated
accurately.
8.
From the [Feature Sets] menu, select [color – Graphic
Pro 2].
9.
From the [RGB Profile source], select the ICC profile that
corresponds to the device you are trying to match such
as your monitor, scanner or digital camera.
Remember that the names “RGB Source 1”, “RGB
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
10.
From the [Simulation Target Profile] menu, select the
profile of the device you wish to simulate.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
11.
From the [Feature Sets] menu, select [color – Graphic
Pro 3].
12.
From the [Printer Output Profile] menu, select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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CMYK ink simulations – CMYK source data
The ICC-based color matching system can be used to simulate
the output on commercial printing presses.
You can select from the ink types most commonly used in
different regions of the world:
• Euroscale – Europe
• SWOP – North America
• Toyo – Japan
To print CMYK Ink Simulations, you must use PostScript printer
driver supplied.
1. CMYK data
4. Printed document
2. CMYK input profile
5. CMYK device you wish to simulate (e.g. SWOP
press)
3. Printer output profile
6. Leave on Auto or select your custom profile
Although it is possible to perform CMYK ink simulations using
the Office Color options in the printer driver, we recommend
that you use the Graphic Pro color matching system to perform
CMYK ink simulations, as this provides additional controls,
such as using the “Preserve Black” feature, or specifying an
alternative printer output profile.
Instructions on how to apply Ink Simulations appear in the
next section (Windows page 242, Mac OS 9 page 243,
Mac OS X page 244).
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Windows
NOTE
This information applies to the Windows PostScript driver
only.
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1.
On the printer driver [color] tab, select [Graphic Pro]
and click [Options].
2.
Select [ICC Profile color Matching].
3.
Select the [CMYK Input profile] that corresponds to the
device you are trying to match such as a SWOP or
Euroscale Press. If you have another CMYK Ink profile
that you wish to use, select it here as the appropriate
“CMYK Source x” profile.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
4.
Select a Printer Output Profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here.
If you have selected a profile other than [Auto], select the
[Rendering Intent].
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Mac OS 9 / Classic
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [color Options].
4.
From the [color Mode] menu, select [Graphic Pro].
5.
Select [color – Graphic Pro 1].
6.
From the [color Matching Task] menu, select [ICC Profile
color Matching].
7.
From the [CMYK Input Profile source], select the CMYK
Input profile that corresponds to the device you are
trying to match such as a SWOP or Euroscale Press. If
you have another CMYK Ink profile that you wish to use,
select it here as the appropriate “CMYK Source x” profile.
Remember that the names “CMYK Source 1”, “CMYK
Source 2” and so on relate to the number assigned to the
profile using Profile Assistant. See “Using Profile
Assistant” on page 231.
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
8.
Select [color – Graphic Pro 2].
9.
From the [Printer Output Profile] menu, select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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Mac OS X
If you are using a source CMYK document, use the following
printer driver settings to perform a CMYK Ink Simulation:
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Printer Features].
4.
From the [Feature Sets] menu, select [color Options].
5.
From the [color Mode] menu, select [Graphic Pro].
6.
From the [Feature Sets] menu, select [color – Graphic
Pro 1].
7.
From the [color Matching Task] menu, select [ICC Profile
color Matching].
Use the [Preserve Black] option to keep the original grey
component (K channel) information. If [Preserve Black] is
disabled, the grey components may be printed using a
mixture of CMYK toner, instead of just K (black) toner.
8.
From the [Feature Sets] menu, select [color – Graphic
Pro 2].
9.
From the [CMYK Profile Type] menu, select [CMYK Input
Profile].
10.
From the [CMYK Input Profile source], select the CMYK
Input profile that corresponds to the device you are
trying to match such as a SWOP or Euroscale Press. If
you have another CMYK Ink profile that you wish to use,
select it here as the appropriate “CMYK Source x” profile.
Remember that the names “CMYK Source 1”, etc., relate
to the number assigned to the profile using Profile
Assistant. See “Using Profile Assistant” on page 231.
11.
From the [Feature Sets] menu, select [color – Graphic
Pro 3].
12.
From the [Printer Output Profile] menu, select your
printer profile.
If [Auto] is selected, the factory default profiles that are
embedded in the printer will be used. If you have created
a printer profile yourself using profile creation software,
select it here and choose a rendering intent.
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No Color Matching
Use this option to turn off all printer color matching.
No color correction occurs when selected.
Use No Color Matching when you are using another color
matching method in your application (such Color Simulation).
See “Ink Simulation” on page 313.
Printer driver settings for ICC profile creation
or no color matching
If you are creating ICC profiles using third-party software,
select [Disable color Matching for ICC Profile Creation]. This
option switches off all printer color management and also
prevents the printer from restricting toner layer thickness.
If you are using your application color matching, select [Use
Application color Matching]. This option switches off all printer
color management. (Mac OS 9 page 247, Mac OS X
page 248.)
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Windows
1.
On the printer driver [Color] tab, select [Graphic Pro]
and click [Options].
2.
Select [Disable Color Matching for Profile Creation] if you
are creating an ICC profile using third-party profile
creation software. Select [Use Application color
Matching] if you wish to switch off all printer color
management and use your application’s color matching.
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Mac OS 9
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Color Options].
4.
From the [Color Mode] menu, select [Graphic Pro].
5.
Select [Color – Graphic Pro 1].
6.
From the [color Matching Task] menu, select [Disable
color Matching for Profile Creation] if you are creating an
ICC profile using third-party profile creation software.
Select [Use Application color Matching] if you wish to
switch off all printer color management and use your
application’s color matching.
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Mac OS X
1.
Choose [File] → [Print].
2.
From the [Printer] menu, select your printer model.
3.
Select [Printer Features].
4.
From the [Feature Sets] menu, select [color Options].
5.
From the [color Mode] menu, select [Graphic Pro].
6.
From the [Feature Sets] menu, select [color – Graphic
Pro 1].
7.
From the [color Matching Task] menu, select [Disable
color Matching for Profile Creation] if you are creating an
ICC profile using third-party profile creation software.
Select [Use Application color Matching] if you wish to
switch off all printer color management and use your
application’s color matching.
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Grayscale
This option prints all documents as monochrome.
No color prints.
The printer interprets all colors as a variation of grays.
Windows
Individual Print Jobs
1.
Open the file you want to print.
2.
Click File →
3.
Click on the Color tab.
4.
At Grayscale, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
7.
The document prints.
All Print Jobs (Default)
1.
Click Start → Settings →
in Windows XP].
2.
Right-click the printer name.
3.
Next
Printers [Printers and Faxes
Windows 98/Me: select Properties. Click Printer
Properties.
Windows 2000/XP: select Properties. Click Printing
Preferences.
Windows NT 4.0: select Document Defaults.
4.
Click on the Color tab.
5.
At Grayscale, make your selection.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
6.
Change any other settings as desired.
7.
Click Print.
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8.
The document prints.
NOTE
Once Grayscale is set as the default, you must
select either Auto Color or Manual Color on the
Color tab when you print color documents.
Macintosh
OS 10.2 and 10.3
1.
Open the file you want to print.
2.
Click File →
3.
Open the drop-down list below Presets. Select Color.
4.
Below Color Mode, at Gray Scale, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Change any other settings as desired.
6.
Click Print.
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Color Matching ____________________
Color Synch
Macintosh OS 10.3
1.
2.
3.
4.
To access the print features, open your print driver from
within an application by selecting File → Print.
Open the drop-down list below Presets. Select Color
Synch.
At Color Conversion, select Standard.
At Quartz Filter, make your selection.
Choices are:
None, Black & White, Blue Tone, Gray Tone, Lightness
Decrease, Lightness Increase, Reduce File Size, Sepia
Tone, and Add Filters.
The following section has examples and explanations of
each filter.
NOTE
To see the affect of any of these filters on your
document, select Add Filters. Click the filter in
the list. Click Apply.
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Color Matching ____________________
Color Synch
Macintosh OS 10.3
Filters
None
The default. No filters are applied to the document.
C32_Mac_10.3_11a.jpg
Black & White
Converts the document to black and white, with no gray
shades.
C32_Mac_10.3_11b.jpg
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Blue Tone
Converts the document to shades of blue.
C32_Mac_10.3_11c.jpg
Gray Tone
Converts the document to shades of gray.
C32_Mac_10.3_11d.jpg
Lightness Decrease (A) / Lightness Increase (B)
Darkens or lightens the document. The middle picture below is
with no filters applied.
C32_Mac_10.3_11e.jpg, C32_Mac_10.3_11a.jpg,
C32_Mac_10.3_11f.jpg
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Reduce File Size
This filters the document to reduce its file size.
Sepia Tone
Converts the document to shades of brown.
C32_Mac_10.3_11g.jpg
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Add Filters
Clicking this brings up a Preview screen.
Here you can see the effect produced by selecting any of the
standard filters.
To do this, click the name in the Filters box. Then, click Apply.
You can also
•
add New filters of your choice
•
Delete filters you have added to the list
•
set color conversion options such as Rendering Intent
(Automatic, Perceptual, Relative, Saturation, Absolute),
etc.
C32_Mac_10.3_11.jpg
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Custom Page Sizes _________________
General Information
Custom Page Size allows you to setup your printer (by
customizing settings in your printer driver) to work with nonstandard size sheets of print media.
You save the settings. Then, the saved settings can be used for
printing, the same way you use standard page sizes.
To use Custom Page Size, you must complete two steps.
1.
You must set up your custom page in your printer driver.
This is also known as registering the custom page.
2.
To use a registered custom page, you must select it when
you print a document.
For more information,
Custom Size Ranges: see page 257
Restrictions: see page 258
Special Print Media: see page 259
Windows PostScript: see page 260
Windows PCL: see page 262
Macintosh OS 9.x: see page 264
Macintosh OS 10.1, 10.2, and 10.3: This feature does not
work with these operating systems.
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Custom Size Ranges
Tray 1 and Tray 2
The range varies slightly, depending on the printer driver.
Printing may not work on papers longer than 18 inches (457.2
mm).
Width: 2 to 12.9 inches [51 to 328 mm]
Length: 5 to 47.25 inches [128 to 1200 mm]
MP Tray
The range varies slightly, depending on the printer driver.
Printing may not work on papers longer than 18 inches (457.2
mm).
Width: 2 to 12.9 inches [51 to 328 mm]
Length: 5 to 47.25 inches [128 to 1200 mm]
Banners
from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to
47¼'' (1.2 m) long. Banners must be fed one sheet at
a time.
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Restrictions
1.
Custom Page Size may not work with all software
applications.
2.
Custom page sizes can only be printed from the manual
feed (multi purpose (MP) tray).
• one-sided printing only
• rear exit only.
If the sheet of paper you are using is too long to be
supported by the MP tray, use your hands.
3.
Custom page sizes can only be printed to the face-up exit
(straight-through paper feed/rear exit).
4.
Before using Custom Paper Size, you must change the
printer driver setting for the multi-purpose tray Paper
(Media) Size to Custom Paper Size.
5.
The paper size must be set to portrait (Width is less than
Length).
6.
If you use Custom Page, and are not satisfied with the
print quality, try setting the PRINT QUALITY to Normal or
Quick.
7.
The number of custom page sizes that can be defined
varies according to the type of the printer driver and the
operating system.
PostScript
XP,2000, NT: One
Me/98: Three
PCL
XP, 2000, Me/98, NT: up to 32
8.
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Settings in your applications override settings in the
printer driver.
Settings in the printer driver override settings in the
printer menus.
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Special Print Media (Paper)
If you are using heavy media, transparencies, envelopes or
labels, use the face up (straight through) paper feed path.
If the Ultra Heavy setting does not give proper toner fusion,
you can try the Label settings.See “Driver Settings” on
page 11.
For face up printing (straight-through path), make sure the
rear exit is open and the paper support is extended.
•
Paper is stacked in reverse order.
•
Tray capacity is about 100 sheets.
Actual capacity depends on paper weight.
C96_StraightThruStackerOpen1.jpg
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Windows PostScript
For more information,
General Information: see page 256
Custom Size Ranges: see page 257
Restrictions: see page 258
Special Print Media (Paper): see page 259
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Layout tab.
6.
Under Tray Selection, in the Paper Source drop-down list,
select Multi Purpose Tray.
7.
Click Advanced.
8.
Below Paper/Output, click the down arrow to open the
drop-down list.
9.
Click “PostScript Custom Page Size.”
10.
Print.
Enter the width and length measurements.
See “Custom Size Ranges” on page 257.
11.
Select the Paper Feed Direction.
Long Edge First = media feeds in long edge first
Short Edge First = media feeds in short edge first
Long Edge First (flipped) = Reserved for future use.
Short Edge First (flipped) = Reserved for future use.
12.
Change any other settings as desired.
13.
Click OK.
14.
The Advanced Options screen appears.
15.
Change any other settings as desired.
16.
Click OK.
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17.
The Paper Quality tab screen appears.
18.
Change any other settings as desired.
19.
Click OK.
20.
The main Print screen appears.
21.
Change any other settings as desired.
22.
Click OK. The document prints.
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Windows PCL
For more information,
General Information: see page 256
Restrictions: see page 258
Custom Size Ranges: see page 257
Special Print Media (Paper): see page 259
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties (or Setup, or your application’s
equivalent).
5.
Click the Setup tab.
6.
Under Media, in the Size drop-down list, select User
Defined Size.
7.
The Set Free Size dialog box appears.
Print.
NOTE
You may see a Warning dialog box indicating a conflict.
If you do, click OK.
The driver automatically makes the needed changes to
correct for the conflict.
8.
Select the unit of measurement.
9.
Enter the width and length measurements.
See “Custom Size Ranges” on page 257.
10.
Click OK.
11.
Make sure that User Defined now appears in the Size list
on the Setup tab.
12.
You now have two choices.
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If you only want to use your settings for this single print
job, go to the next step.
If you want to save your settings for future use, below.
13.
Change any other settings as desired.
14.
Click OK.
15.
The main Print screen appears.
16.
Change any other settings as desired.
17.
Click OK.
18.
The document prints.
Save the Setting for Future Use
To save the setting for future use:
1.
Click Paper Feed Options.
2.
Click Custom Size.
3.
At Name, give your custom size a name.
4.
Change any other settings as desired.
5.
Click Add.
6.
Click OK.
7.
Click OK.
The Custom Page Size is added to the bottom of the Paper
Size list.
8.
Change any other settings as desired.
9.
Click OK.
10.
The main Print screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The document prints.
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Macintosh OS 9.x
For more information,
General Information: see page 256
Restrictions: see page 258
Custom Size Ranges: see page 257
Special Print Media (Paper): see page 259
1.
Open the file you want to print.
2.
Click File →
3.
In the Custom Page Setting panel, select New.
4.
Enter the width and length measurements.
Paper Setting.
See “Custom Size Ranges” on page 257.
5.
At Name, give your custom size a name.
6.
Click OK.
The Custom Page Size is added to the bottom of the Paper
Size list on the Page Attribute panel.
7.
Click OK.
8.
Print the document.
Macintosh OS 10.1, 10.2, and 10.3
This feature does not work with these operating systems.
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Duplex Printing____________________
(Printing on Both Sides of the Paper)
General Information
For more information,
Paper Types: see page 265
Paper Sizes: see page 266
Paper Weights: see page 265
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
Windows, PostScript
All Jobs (Default): see page 268
Single Job: see page 270
Windows, PCL
All Jobs (Default) see page 272
Single Job: see page 274
Macintosh OS 9.x: see page 275
Macintosh OS 10.1 & 10.2: see page 276
Macintosh OS 10.3: see page 277
Paper Types
Paper only
Cannot duplex
labels
envelopes
transparencies
Paper Weights
20 to 28-lb. US Bond
42 to 58 lb. Index
75 to 105 g/m² metric
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Paper Sizes
Size
Inches
Millimeters
Letter
8½ x 11
215.9 x 279.4
Legal-14
8½ x 14
215.9 x 355.6
Legal-13.5
8½ x 13.5
215.9 x 342.9
Legal-13
8½ x 13
215.9 x 330.2
Executive
7¼ x 10½
184.15 x
A4
8.27 x 11.69
210 x 297
A5
5.71 x 8.27
145 x 210
B5
7.17 x 10.12
182 x 257
Long Edge vs. Short Edge
Long Edge
Short Edge
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Duplexing Restrictions
1.
Before you can perform duplex printing, unit must be
installed in the printer
and
enabled in the driver.
2.
Paper must be loaded print side up.
3.
You can duplex
• paper
• paper weights up to
28 lb. US Bond
58 lb. Index
105 g/m2 metric
• only standard paper sizes
4.
You cannot duplex
• labels
• envelopes
• transparencies
• paper weights above
28 lb. US Bond
58 lb. Index
105 g/m2 metric
5.
Any tray (Tray 1, optional Tray 2, MP tray) can be used
for duplex printing.
6.
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Application settings override driver settings.
Driver settings override printer menu settings.
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Windows PostScript: All Print Jobs (Default)
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
To change the settings for all print jobs:
1.
Click Start →
for XP).
Settings →
2.
Right click on your printer.
3.
Click Properties.
4.
Next:
Printers (Printers and Faxes
Windows XP: Click the General tab.
Windows 2000: Go to the next step.
Windows Me/98: Click the Setup tab (if necessary)
Windows NT: Click the Advanced tab.
5.
Next:
Windows XP: Click Printing Preferences.
Windows Me/98, 2000: Go to the next step.
Windows NT: Under Document Options, Layout
6.
Click Print on Both Sides (Windows XP, 2000) or 2-Sided
Printing (Windows Me/98/NT).
7.
Select
Windows XP, 2000: Flip on Long Edge or Flip on Short
Edge.
Windows Me/98/NT: Long Edge Binding or Short Edge
Binding.
See “Long Edge vs. Short Edge” on page 266.
8.
Change any other settings as desired.
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9.
Click OK.
10.
The General tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The Printers and Faxes screen appears.
14.
Close the screen.
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Windows PostScript: Single Job
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
To change the settings for only one print job:
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties (or Setup, or your application’s
equivalent).
5.
Next:
Print.
Windows XP: Click the Layout tab.
Windows 2000: Go to the next step.
Windows Me/98: Click the Setup tab.
Windows NT: Click the Advanced tab. Under Document
Options, Layout, go to the next step.
6.
Next:
Windows XP, 2000: Click Print on Both Sides
Windows Me/98/NT: 2-Sided Printing.
7.
Select
Windows XP, 2000: Flip on Long Edge or Flip on Short
Edge.
Windows Me/98/NT: Long Edge Binding or Short Edge
Binding.
See “Long Edge vs. Short Edge” on page 266.
8.
Change any other settings as desired.
9.
Click OK.
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10.
The main Print screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The document prints.
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Windows PCL: All Print Jobs (Default)
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
To change the settings for all print jobs:
1.
Click Start →
for XP).
Settings →
2.
Right click on your printer.
3.
Click Properties.
4.
Next:
Printers (Printers and Faxes
Windows XP: Click the General tab.
Windows 2000: Go to the next step.
Windows Me/98/NT: Click the Setup tab (if necessary)
5.
Next:
Windows XP: Click Printing Preferences. Click the Setup
tab.
Windows Me/98/NT/2000: Go to the next step.
6.
Next:
Windows XP, 2000: Click Print on Both Sides.
Windows Me/98/NT: 2-Sided Printing.
7.
Under 2-Sided Printing, select
Windows XP/2000/NT: Long Edge or Short Edge.
Windows Me/98: Long Edge Binding or Short Edge
Binding.
See “Long Edge vs. Short Edge” on page 266.
8.
Change any other settings as desired.
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9.
Click OK.
10.
The Properties screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The Printers and Faxes screen appears.
14.
Close the screen.
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Windows PCL: Single Print Job
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
To change the settings for only one print job:
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Setup tab (if necessary)
6.
Under 2-Sided Printing, select
Print.
Windows XP/2000/NT: Long Edge or Short Edge.
Windows Me/98: Long Edge Binding or Short Edge
Binding.
See “Long Edge vs. Short Edge” on page 266.
7.
Change any other settings as desired.
8.
Click OK.
9.
The main Print screen appears.
10.
Change any other settings as desired.
11.
Click OK.
12.
The document prints.
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Macintosh OS 9.x
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
1.
Open the file you want to print.
2.
Click File →
3.
In the Layout panel, select Duplex.
4.
Select the appropriate binding.
Print.
See “Long Edge vs. Short Edge” on page 266.
5.
Click OK.
6.
Print the document.
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Macintosh OS 10.1 & 10.2
For more information,
Paper Types: see page 265
Paper Weights: see page 265
Paper Sizes: see page 266
Long Edge vs. Short Edge: see page 266
Duplexing Restrictions: see page 267
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu at left.
5.
Select Duplex.
6.
From the Duplex screen, make your choices.
Print.
For Duplexing (printing on both sides of the sheet), select
Print on Both Sides.
Select which Binding you prefer. Normally, the first option
is the default.
See “Long Edge vs. Short Edge” on page 266.
7.
Click OK.
8.
Print the document.
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Macintosh OS 10.3
For more information,
General Information: see page 265
Paper Types: see page 265
Paper Sizes: see page 266
Paper Weights: see page 265
Duplexing Restrictions: see page 267
Long Edge vs. Short Edge: see page 266
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly below your printer
name.
5.
Select Layout.
6.
Under Two Sided Printing, select the binding.
Print.
See “Long Edge vs. Short Edge” on page 266.
7.
Click OK.
8.
Print the document.
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Grayscale ________________________
This feature is described in the Color Matching section.
See “Grayscale” on page 249.
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N-Up Printing _____________________
Printing Multiple Pages on One Sheet
General Information
N-Up printing allows you to reduce several full-size pages and
print them on a single sheet.
NUp.jpg
For more information,
Windows, PostScript: see page 280
Windows, PCL: see page 281
Macintosh: see page 282
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Windows PostScript
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Settings in your applications override settings in the
printer driver.
Settings in the printer driver override settings in the
printer menus.
For more information, see “General Information” on page 279.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties (or Setup, or your application’s
equivalent).
5.
Select the required number of pages per sheet.
Print.
Windows XP: Click the Layout tab. Under Pages Per
Sheet, select the required number.
Windows 2000: Under Pages Per Sheet.
Windows Me/98: On the Setup tab, under N-up.
Windows NT: On the Advanced tab, under Document
Options, click Layout. Click N-up. In the Change ‘N-up
Setting’ list, select the number of pages per sheet.
6.
Change any other settings as desired.
7.
Click OK.
8.
The main Print screen appears.
9.
Change any other settings as desired.
10.
Click OK.
11.
The document prints.
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Windows PCL
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Settings in your applications override settings in the
printer driver.
Settings in the printer driver override settings in the
printer menus.
For more information, see “General Information” on
page 279.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties (or Setup, or your application’s
equivalent).
5.
Select the required number of pages per sheet.
Print.
Windows XP: Click the Setup tab (if necessary). Under
Finishing Mode.
Windows 2000: Under Finishing Mode
Windows Me/98/NT: On the Setup tab, under Finishing
Mode
6.
Click the Options button. Select the Page Borders, Page
Layout and Bind Margin.
7.
Click OK.
8.
The Setup tab screen appears.
9.
Change any other settings as desired.
10.
Click OK.
11.
The main Print screen appears.
12.
Change any other settings as desired.
13.
Click OK. The document prints.
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Macintosh
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Settings in your applications override settings in the
printer driver.
Settings in the printer driver override settings in the
printer menus.
For more information, see “General Information” on page 279.
This section ONLY applies to the LaserWriter® 8 driver (Mac OS
9.x) or Sharp Printer Driver (Max OS 10.x).
For other drivers, refer to the guidelines provided by each
driver’s manufacturer.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly underneath the
printer.
5.
Select Layout.
6.
From the Layout screen, make your choices.
Print.
a. At Pages per sheet, select the required number of
pages per sheet.
b. At Layout Direction, select the way the pages are
arranged on the sheet.
c. At Border, select a border between the sheets, if
desired.
7.
To print, click Print.
or
To save, click Save Settings.
8.
Close the printer dialog box.
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Photographs ______________________
General Information
For the best quality when printing photographs, select Photo
Enhance in the driver.
For more information, see “Print Resolution” on page 287.
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Posters __________________________
General Information
Poster.jpg
This option allows you to print posters by dividing a single
document page into multiple pieces. Each piece prints,
enlarged, on a separate sheet. Then, you combine the
separate sheets to create a poster.
Poster Print is only available with the Windows PCL printer
driver and Mac OS 9.x.
NOTE
Most applications allow the printer properties to be
accessed from within the document print dialog box.
Settings in your applications override settings in the
printer driver.
Settings in the printer driver override settings in the
printer menus.
For more information,
Windows, PostScript: This feature is not available in this
operating system
Windows, PCL: see page 285
Macintosh OS 9.x: see page 286
Macintosh OS 10.1, 10.2, and 10.3: This feature is not
available in these operating systems
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Windows PostScript
This feature is not available in this operating system
Windows PCL
For more information, see “General Information” on page
284.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties (or Setup, or your application’s
equivalent).
5.
Click the Setup tab. Under Finishing Mode, select Poster
Print.
6.
Click Options. Adjust the configuration details.
7.
Click OK.
8.
The Setup tab screen appears.
9.
Change any other settings as desired.
Print.
10.
Click OK.
11.
The main Print screen appears.
12.
Change any other settings as desired.
13.
Click OK.
14.
The document prints.
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Macintosh OS 9.x
For more information, see “General Information” on page
284.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly underneath the
printer.
5.
Select Layout.
6.
From the Layout screen, select the number of pages per
sheet.
Print.
Macintosh OS 10.1, 10.2, and 10.3
This feature is not available in these operating systems.
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Print Resolution ___________________
General Information
Adjusting the resolution for a print job allows you to control the
print speed and print quality of a job. Adjusting the resolution
also allows you to improve your toner mileage.
When printing proofs or drafts, you usually don’t need the best
possible print quality. You usually do need the fastest possible
print speed. Using a lower print resolution can accomplish
these goals.
Lowering the print resolution can reduce the need for toner
and the wear on the image drum. This increases the mileage
of your toner and drum.
Raising the print resolution can maximize the image quality of
a print job. You usually do this for final versions of documents
or when printing images (photographs).
For more information,
Windows, All Print Jobs (Default) : see page 289
Windows, Single Print Job: see page 290
Macintosh OS 9.x: see page 291
Macintosh OS 10.1, 10.2, and 10.3: see page 291
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Resolution Choices
High Quality
The best quality image the printer provides.
Choose this for optimum results when printing graphics.
Fine/Detail (600 x 1200)
high resolution printing
Normal (600 x 600)
standard resolution. The default.
Image Smoothing
PostScript only
Refines the jagged or blurred appearance of images and/
or text that often results after scaling an image.
Draft (600 x 600)
PCL only
lower resolution
Photo Enhance
PCL only
The best quality when printing photographs
Choose this for optimum results when printing
photographs.
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Windows, All Print Jobs (Default)
For more information, see “General Information” on page
287.
1.
Click Start →
for XP).
Settings →
Printers (Printers and Faxes
2.
Right click on your printer.
3.
Click Properties.
4.
Click the General tab (if necessary).
5.
Click Printing Preferences.
6.
Click the Job Options tab.
7.
Under Quality, make your selection.
For more information, see “Resolution Choices” on page
288.
8.
Change any other settings as desired.
9.
Click OK.
10.
The General tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The Printers and Faxes screen appears.
14.
Close the screen.
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Windows, Single Print Job
For more information, see “General Information” on page
287.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Job Options tab.
6.
Under Quality, select the required printing resolution.
Print.
For more information, see “Resolution Choices” on page
288.
7.
Change any other settings as desired.
8.
Click OK.
9.
The main Print screen appears.
10.
Change any other settings as desired.
11.
Click OK.
12.
The document prints.
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Macintosh OS 9.x
For more information, see “General Information” on page
287.
1.
Open the file you want to print.
2.
On File, click Print.
3.
In the Job Option panel, under Print Quality, make your
choice.
Fast: 600 x 600 dpi
Fine: 600 x 1200 dpi
4.
Click OK.
5.
Print the document.
Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page
287.
1.
Open the file you want to print.
2.
On File, click Print.
3.
In the Printer Function panel, under Print Quality, make
your choice.
Fast: 600 x 600 dpi
Fine: 600 x 1200 dpi
4.
Click OK.
5.
Print the document.
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Save as File_______________________
(Print to File)
General Information
Use Save as File to save print data to a file, without actually
printing a hardcopy.
Save as File captures either a PDF or a PostScript file.
You can use the LPR Utility to print the saved file.
See “Direct Network Printing Utility (LPR)” on page 341.
For more information,
Windows, Single Print Job: see page 293
Windows, All Print Jobs (Default): see page 294
Macintosh OS 9.x: see page 295
Macintosh OS 10.1, 10.2, and 10.3: see page 296
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Windows, Single Print Job
For more information, see “General Information” on page
292.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
At Print to File, make your selection.
Print.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
5.
Click OK.
6.
Next:
select where to save the file
give the file a name
determine the type of the file
7.
Click OK.
8.
The document “prints.”
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Windows, All Print Jobs (Default)
For more information, see “General Information” on page
292.
1.
Click Start →
for XP).
Settings →
Printers (Printers and Faxes
2.
Right click on your printer.
3.
Click Properties.
4.
On the Ports tab, select File: Print to File.
5.
Click OK.
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Macintosh OS 9.x
For more information, see “General Information” on page
292.
1.
Open the file you want to print.
2.
Click File →
3.
In Output Tray, select File.
4.
In the PostScript Settings panel, make your choices for
this print job.
Print.
Type: specify the PostScript type.
PostScript Level: this must match the PostScript level of
your printer.
Format: select ASCII or Binary. If you select Binary,
make sure that binary data transfer is supported.
Font Data: specify downloading fonts to the file. If you
are only using PostScript fonts, select None.
5.
At Name, enter the desired filename.
6.
Specify where you want the file saved (location).
7.
Click Save.
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Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page
292.
1.
Open the file you want to print.
2.
Click File →
3.
In Output Options, select Save as File.
4.
In Formats, select PostScript.
5.
In the PostScript Settings panel, make your choices for
this print job.
Print.
Type: specify the PostScript type.
PostScript Level: this must match the PostScript level of
your printer.
Format: select ASCII or Binary. If you select Binary,
make sure that binary data transfer is supported.
Font Data: specify downloading fonts to the file. If you
are only using PostScript fonts, select None.
6.
Click Save.
7.
At Save as a new name, enter the desired filename.
8.
Specify where you want the file saved (location).
9.
Click Save.
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Toner Saving______________________
General Information
Use Toner Save to maximize the life of your toner cartridges.
Toner Save uses less toner to create the printed images. Toner
Save adjusts the darkness of the color halftones. Images may
appear lighter than normal.
Print quality is reduced when toner saving is used.
For more information,
Windows, Single Print Job: see page 298
Windows, All Print Jobs (Default): see page 299
Macintosh OS 9.x: see page 300
Macintosh OS 10.1, 10.2, and 10.3: see page 300
NOTES
1. Toner Save does not work if you are printing 100 per
cent black.
2. Toner Save does not work if Gray Scale is the selected
print mode.
3. Toner Save does not work with applications that allow
CMYK printing when using a PostScript driver.
4. Toner Save does not work with applications and
operating systems that create print data in CIE color
space.
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Windows, Single Print Job
For more information, see “General Information” on page 297.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Color tab.
6.
At Toner Saving, make your selection.
Print.
Print quality is reduced when toner saving is used.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
7.
Change any other settings as desired.
8.
Click OK.
9.
The main Print screen appears.
10.
Change any other settings as desired.
11.
Click OK.
12.
The document prints.
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Windows, All Print Jobs (Default)
For more information, see “General Information” on page 297.
1.
Click Start →
for XP).
Settings →
Printers (Printers and Faxes
2.
Right click on your printer.
3.
Click Printing Preferences.
4.
Click the Color tab.
5.
At Toner Saving, make your selection.
Print quality is reduced when toner saving is used.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
6.
Change any other settings as desired.
7.
Click OK.
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Macintosh OS 9.x
For more information, see “General Information” on page 297.
1.
Click File →
Print.
2.
Select your printer.
3.
Open the drop-down list directly below Printer.
4.
Select Job Option.
5.
At Toner Saving, make your selection.
Print quality is reduced when toner saving is used.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
Macintosh OS 10.1, 10.2, and 10.3
For more information, see “General Information” on page 297.
1.
Click File →
Print.
2.
Select your printer.
3.
Open the drop-down menu. Select Printer Features.
4.
In Feature Sets, select Set 3.
5.
At Toner Saving, make your selection.
Print quality is reduced when toner saving is used.
If the box has a check mark, the feature is ON.
If the box is empty, the feature is OFF.
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Watermarks ______________________
General Information
watermark.jpg
Traditionally, a watermark is a mark which is made on some
types of paper during its production which can only be seen if
it is held against the light.
Your printer can print an element that performs as a
watermark. This element is separate from the actual contents
of a document. Examples are printing SAMPLE or INTERNAL
USE ONLY on copies of document.
There are three steps in working with Watermarks:
1.
Create a watermark.
2.
Edit a watermark.
3.
Print, using a watermark.
For more information,
Windows, PostScript: see page 302
Windows, PCL: see page 305
Macintosh OS 9.x: see page 308
Macintosh OS 10.1, 10.2, and 10.3: This feature is not
available in these operating systems
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Windows PostScript
Create a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Job Options tab.
6.
Click Watermarks.
7.
Click New.
8.
Enter the text for your watermark.
9.
Select the attributes (font, size, angle) for your
watermark.
10.
Print.
Click OK.
The new watermark appears in the Watermark list.
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Windows PostScript
Edit a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Job Options tab.
6.
Click Watermarks.
7.
Select a name from the watermark list.
8.
Click Edit.
9.
Modify the text for your watermark.
Print.
10.
Modify the attributes (font, size, angle) for your
watermark.
11.
Click OK.
12.
The Watermarks main screen appears.
13.
Change any other settings as desired.
14.
Click OK.
15.
The Job Options tab screen appears.
16.
Change any other settings as desired.
17.
Click OK.
18.
The main Print screen appears.
19.
Change any other settings as desired.
20.
Click OK.
21.
The document prints.
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Windows PostScript
Print, using a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Click Properties.
5.
Click the Job Options tab.
6.
Click Watermarks.
7.
The Watermarks main screen appears.
8.
Select a name from the watermark list.
9.
Adjust where and how the watermark prints, if
necessary.
Print.
Choices are: First page only, Print in background.
10.
Click OK.
11.
The Job Options tab screen appears.
12.
Change any other settings as desired.
13.
Click OK.
14.
The main Print screen appears.
15.
Change any other settings as desired.
16.
Click OK.
17.
The document prints.
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Windows PCL
Create a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows Me/98/NT/XP: Click Properties (or Setup, or
your application’s equivalent).
Windows 2000: Click the Job Options button.
5.
Next:
Windows Me/98/NT/XP: Click Job Options. Click
Watermark.
Windows 2000: Click Watermark.
6.
The Watermark dialog box appears.
7.
Click New.
8.
Enter the text for your watermark.
9.
Select the attributes (font, size, angle) for your
watermark.
10.
Click OK.
The new watermark appears in the Watermark list.
11.
Click OK.
12.
The Job Options tab screen appears.
13.
Change any other settings as desired.
14.
Click OK.
15.
The main Print screen appears.
16.
Change any other settings as desired.
17.
Click OK. The document prints.
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Windows PCL
Edit a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows 2000: Click the Job Options tab.
Windows Me/98/NT/XP: Click Properties (or Setup, or
your application’s equivalent).
5.
Next:
Windows Me/98/NT/XP: Click Job Options. Click
Watermark.
Windows 2000: Click Watermark.
6.
The Watermark dialog box appears.
7.
Select a name from the watermark list.
8.
Click Edit.
9.
Modify the text for your watermark.
10.
Modify the attributes (font, size, angle) for your
watermark.
11.
Click OK.
12.
The main Watermark screen appears.
13.
Click OK.
14.
The Job Options tab screen appears.
15.
Change any other settings as desired.
16.
Click OK.
17.
The main Print screen appears.
18.
Change any other settings as desired.
19.
Click OK. The document prints.
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Windows PCL
Print, using a Watermark
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Next:
Print.
Windows Me/98/NT/XP: Click Properties (or Setup, or
your application’s equivalent).
Windows 2000: Click the Job Options tab.
5.
Next:
Windows Me/98/NT/XP: Click Job Options. Click
Watermark.
Windows 2000: Click Watermark.
6.
The Watermark dialog box appears.
7.
Select a name from the watermark list.
8.
Adjust where and how the watermark prints, if
necessary.
Choices are: First page only, All Pages.
9.
Click OK.
10.
The Job Options tab screen appears.
11.
Change any other settings as desired.
12.
Click OK.
13.
The main Print screen appears.
14.
Change any other settings as desired.
15.
Click OK.
16.
The document prints.
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Macintosh OS 9.x
Create a Watermark
Text
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select your printer.
4.
Open the drop-down menu directly underneath the
printer.
5.
Select Watermark.
6.
Select the pages where you want to the watermark to
print.
Print.
First Page only: Select First.
All Pages: Select All.
7.
Select Text.
8.
Click Edit.
9.
Enter the text for your watermark.
10.
Select the attributes (font, size, angle) and position for
your watermark.
11.
Click Preview to review your choices before saving.
12.
Click Save as new name.
13.
Enter the name of your watermark. Click OK.
The new watermark appears in the Watermark list.
Create a Watermark
Images
For more information, see “General Information” on page
301.
1.
Create an image file (PICT or EPS) to use as a
watermark.
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2.
Save the image file in the System Folder as the default
setting for Watermark.
Macintosh OS 9.x
Print, using a Watermark
Text
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select a name from the Watermark list.
4.
Select the pages where you want to the watermark to
print.
Paper Setting.
Watermarks are centered on the page.
First Page only: Select First.
All Pages: Select All.
5.
Click OK.
6.
Print the document.
Print, using a Watermark
Images
For more information, see “General Information” on page
301.
1.
Open the file you want to print.
2.
Click File →
3.
Select PICT or EPS and select a name from the
Watermark list.
4.
Select the pages where you want to the watermark to
print.
Paper Setting.
Watermarks are centered on the page.
First Page only: Select First.
All Pages: Select All.
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309
5.
Click OK.
6.
Print the document.
Macintosh OS 10.1, 10.2, and 10.3
This feature is not available in these operating systems.
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310
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