[ ] UNBSJ – EMPLOYEE SAFETY ORIENTATION

[ ] UNBSJ – EMPLOYEE SAFETY ORIENTATION
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
UNB SAFETY POLICY – to be read; understood; and initialed
The University of New Brunswick is required to comply with all regulations pursuant to both Federal and
Provincial Government health and safety legislation. The University must provide an example to the
students, as well as the visiting public, for maintaining the highest degree of safety for all, and for
demonstrating a high level of responsibility to the environment.
The University of New Brunswick is committed to taking every reasonable precaution to ensure the
provision of a safe and healthy work environment, and requires all faculty, staff, and students to comply
with the laws and statutes that have been enacted by the federal and provincial governments, and with the
policies and guidelines that have been established by the University in cooperation with the University
Joint Health & Safety Committees.
Responsibility for safety at the University exists at three different levels - individual, supervisory or
instructional, and organizational or institutional. The division of responsibility must be clearly assigned
and accepted; steps should be taken to ensure responsibilities are exercised; and the assignments
reassessed if unexpected problems arise.
Deans of faculties, heads or chairs of departments and directors or managers of administrative
departments are responsible for the environmental health and safety of their respective faculties or
departments and their members, including students.
The individual (student or employee) has a responsibility to learn the health and safety hazards of the
materials or equipment he or she may be using or producing; the hazards which may occur from the
equipment or techniques employed; and for following appropriate safety measures. The person acting in a
supervisory capacity has responsibility for ensuring that those supervised observe normal safety
precautions and, as well, has a responsibility for preventing accidental injuries from occurring. Any
accident which occurs must be reported, recording the apparent causes and measures which may be
required to prevent occurrence of similar accidents.
The University has a fundamental responsibility to provide the facilities, equipment and maintenance to
ensure a safe working environment, and an organized program to make the improvements necessary for
such an environment.
The Safety Office will act as a resource department, in an advisory capacity, assisting in the development
of policies and procedures, in the handling of environmental health and safety matters, and in safety
education and training. To assist in the implementation of this general policy, and to comply with
provincial legislation, the University has constituted Joint Occupational Health and Safety Committees on
each campus. Health and safety matters which cannot be resolved at departmental or Faculty levels may
be referred to those committees.
All faculty, staff and students are expected to take individual responsibility for safe working practices and
procedures so as to safeguard their own health and well-being, as well as that of their colleagues, and
visitors to the campus.
R.L. Armstrong
President – UNB
September 2001
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
Supervisor Name:____________________________Supervisor Contact Number:_________________
REGULATIONS - NB OCCUPATIONAL HEALTH & SAFETY ACT
9(2) Without limiting the generality of the duties under subsection (1), every employer shall
(a) ensure that the necessary systems of work, tools, equipment, machines, devices and materials are
maintained in good condition and are of minimum risk to health and safety when used as directed by the
supplier or in accordance with the directions supplied by the supplier;
(a.1) ensure that the place of employment is inspected at least once a month to identify any risks to the
health and safety of his employees;
(b) acquaint an employee with any hazard in connection with the use, handling, storage, disposal and
transport of any tool, equipment, machine, device or biological, chemical or physical agent;
(c) provide such information, instruction, training and supervision as are necessary to ensure an
employee’s health and safety;
(d) provide and maintain in good condition such protective equipment as is required by regulation and
ensure that such equipment is used by an employee in the course of work;
(e) co-operate with a committee, where such a committee has been established, a health and safety
representative, where such a representative has been elected or designated, and with any person
responsible for the enforcement of this Act and the regulations.
12 Every employee shall
(a) comply with this Act, the regulations and any order made in accordance with this Act or the
regulations;
(b) conduct himself to ensure his own health and safety and that of other persons at, in or near his place
of employment;
(c) report to the employer the existence of any hazard of which he is aware;
(d) wear or use such protective equipment as is required by regulation;
(e) consult and co-operate with the committee where one has been established or with the health and
safety representative where one has been elected or designated; and
(f) co-operate with any person responsible for the enforcement of this Act and the regulations.
Joint Occupational Health and Safety Committee
14(9) The employer at a place of employment shall ensure that the names of the members of the
committee of the place of employment and the minutes of the most recent committee meeting are posted
in a prominent place or places at the place of employment.
Members
D. Gillespie (Employer)
J. Furlong (Employer)
TL. King (Employer/Co-Chair)
P. Hayes (Employer)
F. Fullerton (AUNBT/Employee)
T. Colpitts (CUPE/Employee/Co-Chair)
K. Doucet (APT/Employee)
K. Lerette (Dal Med NB)
Alternates
A. Fecteau (Employer)
D. Munro(Employer)
S. Turnbull (AUNBT)
K. Cummings (CUPE)
S. Smith (APT)
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
RIGHT TO REFUSE
19 An employee may refuse to do any act where he has reasonable grounds for believing that the act is
likely to endanger his health or safety or the health or safety of any other employee.
20(1) Any employee who believes that an act is likely to endanger his or any other employee’s health or
safety shall immediately report his concern to his supervisor, who shall promptly investigate the situation
in the presence of the employee.
DUTY TO REPORT
NOTICES
43(1) Where an employee is injured in a manner that causes, or may cause, a fatality, loss of limb or
occupational disease, or that requires or may require hospitalization, the employer shall ensure that notice
of the injury is made to the Commission immediately after the occurrence thereof. It is the duty of the
employee to report all incidents which have or may have resulted in an injury to their supervisor.
HEALTH & SAFETY PROCEDURES SPECIFIC to EMPLOYEMENT
To be pasted from selected supervisor input particular to areas/processes
Working in the Uptown
The Beaverbrook House (BBH) is located in the uptown district and as such is isolated from the rest of
campus, while there have not been any incidents in relation to this location occupants should always
remain vigilant. The area surrounding the building has a moderate crime rate with activities such as
prostitution and drug trafficking on two adjacent streets. As such, BBH front and rear doors are designed
to remain locked at all times. Should you expect guests please meet them at the door and ensure the door
is fully closed behind you. Security is located two blocks away at the corner of King Square and can be
reached directly at 647-6625, from Monday to Friday 8 AM to 5 PM, security makes frequent rounds at
the BBH site. Should you note criminal or suspicious activity at your worksite please report this to the
security office at 648-5675, or if urgent call 911.
If you find the need to work late on any given occasion please inform campus security at 648-5675 of
your intention and expected departure time. BBH is equipped with a security alarm system, please ensure
you check at the end of the day to see if you are the last user in the building and if so set the alarm on
your departure.
As the building is an older heritage building some of the infrastructure does not meet modern building
code design. Use caution when using the stairs as they may be narrower and steeper with a lower handrail
then you may be used to.
BBH parking is limited and designated for Faculty/Staff only. As this parking lot is used by employees
from both (BBH and Bank of Nova Scotia building) uptown locations we ask that you direct guests to on
street parking. Security tickets at the parking lot often.
OFFICE ERGONOMICS
Chair
Adjust the height of your chair so that your feet rest comfortably on the floor and your knees are
about level with your hips. If your chair doesn't offer lumbar support, place a cushion between the
curve in your lower back and the back of the chair.
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
Key object positioning
Keep key objects — such as your telephone, stapler or printed materials — close to your body to
prevent excessive stretching. Stand up to reach anything that can't be comfortably reached while
sitting.
Mouse position
Place your mouse within easy reach on the side of your keyboard. Keep your wrist in a natural and
comfortable position when you're using your mouse.
Wrist rest
Use a wrist rest to minimize stress on your wrists and prevent awkward wrist positions. While
typing, hold your hands and wrists above the wrist rest. During typing breaks, rest the heels or
palms of your hands — not your wrists — on the wrist rest.
Wrist positioning
When you're typing, keep your wrists in a straight, natural position — not bent up, down or to
either side.
Headset
If you frequently talk on the phone and type or write at the same time, use a headset rather than
cradling the phone between your head and neck. Experiment with various styles until you find the
headset that works best for you.
Footrest
If your chair is too high for you to rest your feet flat on the floor, consider using a footrest. Various
types of footrests are available — or get creative and make your own. Try a small stool or a stack of
sturdy books.
Posture
Center your body in front of your monitor and keyboard. Sit up straight, keeping your thighs
horizontal with your knees and at about the same level as your hips. Keep your forearms level or
tilted up slightly.
Desk dimensions
Generally, the desk should be at least 19 inches (48 centimeters) deep, 30 inches (76 centimeters)
wide and, depending on your height, up to 34 inches (86 centimeters) high. Under the desk, make
sure there's clearance for your legs, knees and thighs. Don't use space under the desk for storage.
Monitor height
Place the monitor directly in front of you, about an arm's length — generally 18 to 28 inches (46 to
71 centimeters) — away. The top of the screen should be slightly below eye level. If glare from
fluorescent lighting or sunlight is a problem, turn off some or all of the overhead lights or close the
window shades. Place your monitor so that the brightest light source is to the side.
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
Health and safety
Safety is a responsibility to be shared by everyone - faculty, staff, students and visitors.
The primary function of the Campus Safety office is to assist others to fulfill their responsibilities for safe work
practices by providing information on workplace hazards, evaluating work environments and recommending
standard methods for improving safety in the workplace.
All health and safety policies contained herein apply to the University of New Brunswick Saint John campus.
Accident reporting system
All accidents are to be documented using the accident report forms available from the Security and Safety Office
(5504). Copies of the forms are filed with the University Personnel Department. Accident investigation is an integral
part of this system whereby every accident is investigated and corrective action initiated where necessary. Statistics
are compiled each year with reports being issued by the Manager of Security and Safety to the campus Joint Health
and Safety Committee as well as the Workplace Health Safety and Compensation Commission.
First Aid
Emergency first aid is provided on several different levels, 24 hours security personnel are all First Aid qualified. As
well most floors of a building have an individual trained in first aid/CPR. The first aid person is provided with a first
aid kit and their name and location within the building is posted on a bulletin board so the University Community is
informed.
With a more seriously injured person, unless it is a life-threatening situation, Security (5675) is to be notified for in
any situation where it has been determined a direct call to 9-911 would be more prudent, Security must always be
notified as they will then meet the responding emergency personnel and direct them to the appropriate location.
Emergency response
The UNB Saint John emergency number is 648-5675. If you reach a recording press "0" and a security member will
answer. Campus-wide security is provided by an outsourced security company. Security members are on duty 24
hours per day, 7 days per week. They are willing to answer any questions or concerns you may have. Safewalk is
provided to all students, faculty and staff. Call 648-5675 or email Security & Safety.
Emergency Procedures
Attached and at the following
link:http://www.unb.ca/saintjohn/security/_resources/emergencyprocedures.pdf
Please also view – Run, Hide, Fight presentation by US Homeland Security at
http://www.youtube.com/watch?v=1ESNae7OoyM
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
OTHER SAFETY RELATED POLICY & PROCEDURES available on the Security Website
http://www.unb.ca/saintjohn/security/healthsafety.html
Related links
Be Air Aware Poster
Boat Safety Manual
Dangerous Goods
Diving Safety Manual
Diving Medical Release Form
Hazardous Waste Disposal
Lab Safety
Personal Safety
Remote Location Form
Scent Free Zone
Scent Reduction Initiative
UNB Scent Free Door Sign
UNB Scent Reduction Signs
Work Alone Policy
[UNBSJ – EMPLOYEE SAFETY ORIENTATION]
January 31, 2014
Signature Page
I have received an orientation on the following safety related matters;
 UNB Safety Policy
 Applicable NB Occupational Health & Safety Regulations
 Workplace Joint Occupational Health and Safety Committee
 Right to Refuse Procedure
 Duty to Report accidents
 Safety Procedures specific to employment
 Record of Safety Specific Training
 Health and Safety Office
 Accident reporting systems
 First Aid in the workplace
 Emergency Contact number and response
 Emergency Procedures
_____________________________________________________________________________________
Employee Name ( Print)
Signature
Date
_____________________________________________________________________________________
Employer Rep (Print)
Signature
Date
Return this page to EHS&S – retained for 3 years post employment.
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