User's Guide | Muratec MFX-C3400 User`s guide

Plain-paper digital Fax/Copier/Printer/Scanner
User’s Guide
Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.
Copyright Information
Copyright © 2008 by Murata Machinery Ltd. All Rights Reserved
Document Information
MFX-C3400 User’s Guide
P/N OMMFX3400
Revision 1.0
January, 2009
Disclaimer
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date.
The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot
guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not
affect the applicability of the information in it. Mention of software products manufactured by other companies does
not necessarily constitute endorsement by the manufacturer .
While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no
warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.
The most up-to-date drivers and manuals are available from the web site:
http://www.muratec.com
Trademark Information
Muratec, the Muratec logo and all Muratec product names contained herein are trademarks of Murata Machinery, Ltd.
Apple, Macintosh and Mac OS are registered trademarks of Apple Computers Inc.
Hewlett-Packard, HP, and LaserJet are registered trademarks of Hewlett-Packard Company.
Microsoft, MS-DOS and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United
States and/or other countries.
Other product names and brand names are registered trademarks or trademarks of their proprietors.
As an Energy Star Program Participant, the manufacturer has determined that this product meets the
Energy Star guidelines for energy efficiency.
Content
Need Help? Visit our Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . .
Front view . . . . . . . . . . . . . . . . . . . . . . . . . . .
Rear view . . . . . . . . . . . . . . . . . . . . . . . . . . .
Control Panel . . . . . . . . . . . . . . . . . . . . . . . . .
Changing the Display Language . . . . . . . . . . . .
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Getting started . . . . . . . . . . . . . . . . . . . . . . . . .
Releasing the Scanner Locks . . . . . . . . . . . . . .
Power Save Mode . . . . . . . . . . . . . . . . . . . . . .
Switching Off . . . . . . . . . . . . . . . . . . . . . . . . .
Installing Drivers and Utilities . . . . . . . . . . . . .
Twain and Printer Drivers . . . . . . . . . . . . . .
Fax Driver. . . . . . . . . . . . . . . . . . . . . . . . .
Configuration Tool . . . . . . . . . . . . . . . . . . .
Actkey Utility. . . . . . . . . . . . . . . . . . . . . . .
Paper Recommendations . . . . . . . . . . . . . . . . .
Cassette Trays . . . . . . . . . . . . . . . . . . . . .
Multi Purpose Tray . . . . . . . . . . . . . . . . . . .
Face Down Stacker . . . . . . . . . . . . . . . . . .
Face Up Stacker . . . . . . . . . . . . . . . . . . . .
Duplex Unit . . . . . . . . . . . . . . . . . . . . . . . .
Loading Paper . . . . . . . . . . . . . . . . . . . . . . . .
Cassette Trays. . . . . . . . . . . . . . . . . . . . . .
Multi Purpose Tray . . . . . . . . . . . . . . . . . . .
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Configuring Your Machine . . . . . . . . . . . . . . . . .
Minimum Configuration Requirements. . . . . . . . .
To send faxes:. . . . . . . . . . . . . . . . . . . . . . .
To send e-mails: . . . . . . . . . . . . . . . . . . . . .
To file document(s) via intranet. . . . . . . . . . .
Pre-configuration Information . . . . . . . . . . . . . .
General . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fax Set Up . . . . . . . . . . . . . . . . . . . . . . . . .
Network Set Up . . . . . . . . . . . . . . . . . . . . . .
Internet Communication Features . . . . . . . . .
Voice Guidance . . . . . . . . . . . . . . . . . . . . . . . .
Voice Guidance Button . . . . . . . . . . . . . . . . .
Voice Guidance Sample Display . . . . . . . . . . .
Voice Guidance Items . . . . . . . . . . . . . . . . . . . .
Voice Guidance Settings . . . . . . . . . . . . . . . . . .
Configuration . . . . . . . . . . . . . . . . . . . . . . . . . .
...from the Web Page . . . . . . . . . . . . . . . . . .
...from the Configuration Tool Utility . . . . . . .
...from the Control Panel . . . . . . . . . . . . . . .
Explanation of Filing Protocols . . . . . . . . . . . . . .
Setting the Fax Features . . . . . . . . . . . . . . . . . .
Initial Set Up . . . . . . . . . . . . . . . . . . . . . . . .
Advanced Set Up . . . . . . . . . . . . . . . . . . . . .
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Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Logging In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Loading Document(s) . . . . . . . . . . . . . . . . . . . . .
Placing Document(s) in the ADF . . . . . . . . . . .
Placing Document(s) on the Scanner Glass . . . .
Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
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Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced Operation . . . . . . . . . . . . . . . . . . . . . .
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . .
Advanced Operation . . . . . . . . . . . . . . . . . . . . . .
Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . .
Sending a Fax from your PC . . . . . . . . . . . . . . . .
Importing and Exporting Fax Numbers . . . . . . . . .
Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Basic Operation . . . . . . . . . . . . . . . . . . . . . . . . .
Scan to E-mail. . . . . . . . . . . . . . . . . . . . . . . . . .
Scan to USB Memory . . . . . . . . . . . . . . . . . . . . .
Scan to Local PC . . . . . . . . . . . . . . . . . . . . . . . .
Scan to Network PC . . . . . . . . . . . . . . . . . . . . . .
Scan to Remote PC . . . . . . . . . . . . . . . . . . . . . .
Functions Common to Copy, Fax and Scan Operations
Continuous Scan Mode . . . . . . . . . . . . . . . . . . . .
Job Programs . . . . . . . . . . . . . . . . . . . . . . . . . .
Reports and Listings. . . . . . . . . . . . . . . . . . . . . .
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. 75
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. 80
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. 93
. 96
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114
Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . .
Consumable Life Expectancy . . . . . . . . . . . . . .
Consumable Order Details . . . . . . . . . . . . . . . .
Replacing Consumable Items . . . . . . . . . . . . . .
Toner Cartridge Replacement . . . . . . . . . . .
Image Drum Replacement . . . . . . . . . . . . .
Transfer Belt Replacement . . . . . . . . . . . . .
Fuser Replacement . . . . . . . . . . . . . . . . . .
Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . .
...the Unit Casing. . . . . . . . . . . . . . . . . . . .
...the ADF . . . . . . . . . . . . . . . . . . . . . . . . .
...the Document Glass . . . . . . . . . . . . . . . .
...the Touch Screen . . . . . . . . . . . . . . . . .
...the LED Head . . . . . . . . . . . . . . . . . . . . .
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Installing Upgrades . . . . . . . . . . . . . . . . . . . .
Memory Upgrade . . . . . . . . . . . . . . . . . . . . .
Additional Paper Trays and Storage Cabinet . .
Inventory . . . . . . . . . . . . . . . . . . . . . . . .
Installation . . . . . . . . . . . . . . . . . . . . . . .
Setting the Driver Device Options . . . . . . . . .
Windows . . . . . . . . . . . . . . . . . . . . . . . . .
Mac OS X . . . . . . . . . . . . . . . . . . . . . . . .
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Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing Paper Jams . . . . . . . . . . . . . . . . . . . . .
In the ADF... . . . . . . . . . . . . . . . . . . . . . . . .
In the Printer... . . . . . . . . . . . . . . . . . . . . . .
Dealing with unsatisfactory printing . . . . . . . . . .
Dealing with Unsatisfactory Copying . . . . . . . . . .
Fax Problem Checklist. . . . . . . . . . . . . . . . . . . .
Information and Error Messages . . . . . . . . . . . .
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Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171
Appendix A - Moving and transporting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Moving Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177
Transporting Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179
Need Help? Visit our Web Site
For personalized, web-based support on the products you own, including the latest,
up-to-the-minute information, visit your personal solutions center
http://www.muratec.com
Need Help? Visit our Web Site > 3
Notes, Cautions and Warnings
NOTE
A note provides additional information to supplement
the main text.
CAUTION!
A caution provides additional information which,
if ignored, may result in equipment malfunction
or damage.
WARNING!
A warning provides additional information
which, if ignored, may result in a risk of personal
injury.
For the protection of your product, and in order to ensure that you benefit from its full
functionality, this model has been designed to operate only with genuine Muratec toner
cartridges. These can be identified by the Muratec trademark. Any other toner cartridge
may not operate at all, even if it is described as “compatible”, and if it does work, your
product's performance and print quality may be degraded.
Specifications subject to change without notice. All trademarks acknowledged.
Notes, Cautions and Warnings > 4
Emergency First Aid
diagline_symbol.eps
Take care with toner powder:
If swallowed, induce vomiting and seek medical attention. Never attempt to induce
vomiting if person is unconscious.
If inhaled, move the person to an open area for fresh air. Seek medical attention.
If it gets into the eyes, flush with large amounts of water for at least 15 minutes
keeping eyelids open. Seek medical attention.
Spills should be treated with cold water and soap to help reduce risk of staining
skin or clothing.
Emergency First Aid > 5
Introduction
Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced
features, to give you clear, vibrant color prints and crisp black and white pages at high
speed on a range of office print media.
With this MFP, you can instantly scan paper-based documents and deliver the electronic
image to various destinations including e-mail addresses, printers, ftp servers or someone
else's computer on the network. This MFP also has “walk-up” fax functionality that allows
you to send your documents to a destination fax number instantly.
Your MFP includes these features:
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Compact tabloid desktop footprint
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Easy to use touch screen on scanner unit
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Multi-tasking to allow scanning one job while printing another to ensure greater
productivity
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Digital Copying - An intuitive control panel, makes digital copying fast and easy.
•
Up to 26 copies per minute (Letter LEF) in full color for fast copying.
•
Up to 33 copies per minute (Letter LEF) in black and white for fast and efficient
copying of all general purpose documents not requiring color.
•
Up to 600 x 600dpi (dots per inch) copy resolution.
•
Actkey utility - enables the MFP to receive one key touch commands from a locally
connected computer (“pull scan”).
•
Scan to E-mail - Connected to an Ethernet network and a SMTP server, this MFP
allows you to transmit document(s) over the internet via e-mail. With a touch of the
e-mail on-screen button and the selection of your recipients' e-mail addresses, the
document(s) is/are first scanned and converted into an image file, and then
transmitted to remote recipients within minutes.
•
Scan to Network PC - Allows you to send scanned documents to a server or a
personal computer's file folder over an intranet with FTP (File Transfer Protocol),
HTTP (Hypertext Transfer Protocol) or CIFS (Common Internet File System)
protocol. The scan to filing feature removes the need for the mail server to handle
large attachments.
•
Multiple Pages Sending - With the Automatic Document Feeder (ADF), the MFP
allows a stack of up to 50 page document(s) to be continuously scanned.
•
Faxing - An intuitive control panel, makes direct faxing fast and easy.
•
Advanced fax transmission and reception, including delayed transmissions, sending
to multiple locations, confidential transmission and reception, and polling.
•
Address Book/Profiles Managing - This provides a convenient way to manage all the
e-mail addresses, fax numbers and profiles (filing destinations). Simply typing the
machine's IP address in the URL field of your browser will prompt the MFP web page.
This web page allows you to create/edit profiles. In addition, the panel and
configuration tools allow you to create/edit contact information in the address book.
•
Up to 26 pages per minute in full color for fast printing of high impact color
presentations and other documents.
•
Up to 33 pages per minute in black and white for fast and efficient printing of all
general purpose documents not requiring color.
•
600 x 1200dpi (dots per inch) print resolution.
•
Single Pass Color Digital LED technology for high speed processing of your printed
pages.
Introduction > 6
•
Internal hard disk drive for storage of overlays, macros and downloadable fonts, and
automatic collation of multiple copies of multi page documents.
•
Two-sided (duplex) printing for economical use of paper and compact printing of
larger documents.
•
Profile Assistant utility allows you to download ICC profiles to the hard disk.
•
High speed USB 2.0 interface.
The following optional features are available:
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Additional memory, to allow printing of more complex pages.
•
Additional paper tray(s) and storage cabinet for loading more media to minimize
operator intervention, or different paper stocks for letterhead stationery, alternative
paper sizes or other print media; choose from two configurations:
• One additional paper tray and tall storage cabinet assembly for loading 530
additional sheets.
• Two additional paper trays and a short storage cabinet assembly for loading 1060
additional sheets.
Introduction > 7
MFP overview
Front view
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9
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8
3
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6
2
5
3
4
REF.
DESCRIPTION
1
Output stacker, face down
Standard printed copy delivery point. Holds up to 250 sheets at 20-lb. US Bond (75 g/
m²).
2
Top cover release button
3
Multi purpose tray release handles
4
Multi purpose feeder (shown closed)
For heavier paper stocks, envelopes and other special media. Holds up to 100 sheets of
20-lb. US Bond (75 g/m²) paper.
5
Paper tray
Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper.
6
Paper size dial
Set to paper size loaded in tray.
7
Scanner locks
8
Automatic Document Feeder (ADF) cover release button
9
ADF unit
10
ADF paper tray
Holds up to 50 sheets of letter size paper or 25 sheets of tabloid size paper.
11
Document cover
12
Contol panel
With touch screen display, status LEDs and operator buttons.
13
Scanner release lever
Pull the release lever towards you until you hear a click, then gently raise the scanner.
MFP overview > 8
Rear view
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14
16
15
REF.
DESCRIPTION
14
Access panel
Allows access to the hard disk drive (HDD) and to install optional memory.
15
ON/OFF power switch
Refer to “Switching Off” on page 14 for details. Always follow the correct procedure
to ensure that no HDD data is lost.
16
AC power socket
17
Parallel connector
18
USB connector (type A)
19
Test switch
20
Network connection
21
Status LEDs
22
USB connection (type B)
23
Duplex unit
24.
Rear, face up stacker
This is mainly used for heavy print media. When used in conjunction with the multi
purpose feed tray, the paper path through the MFP is essentially straight. This avoids
bending the paper around curves in the paper path and enables feeding of up to
53-lb. US Bond ( 200 g/m² media. Holds up to 100 sheets of 20-lb. US Bond (75
g/m² paper.
25.
Line connection
Socket for connecting the fax machine to the telephone line.
Tel connection
Socket for connecting a telephone handset (if required).
MFP overview > 9
Control Panel
1
14
13
12
11
10
2
9
8
3
4
REF.
DESCRIPTION
1.
Touch screen display
5
6
7
Enables you to make selections associated with the copying, faxing and scanning
functions by touching the screen to press selected buttons.
Caution! Be careful not to scratch the display with sharp or pointed objects e.g.
a ballpoint pen as this may damage the display.
2.
Contrast Dial
Allows you to adjust the screen contrast as required.
3.
Main function buttons
COPY: Pressing this button selects copy mode on the touch screen. This allows you to
control the copying process whereby documents to be copied are scanned in the scanner
unit (document glass or ADF) and the copies are automatically printed in the printer unit.
FAX: Pressing this button selects fax send mode on the touch screen. This allows you to
control the process whereby a document is scanned and then the scanned data is sent as
a fax.
SCAN: Pressing this button gives access to several send modes on the touch screen.
These allow you to select and control the process whereby a document is scanned and
the scanned data is sent: by email as an attachment, to a local PC, to a network PC, to a
USB memory stick. It also allows you to arrange for a document to be scanned from a
remote PC.
PRINT: Pressing this button selects print mode on the touch screen. This allows you to
select and print out a stored job or an encrypted print job. It also allows you to print out
a job list of all recent prints, or switch the machine to an “offline” state.
4.
RESET button
Pressing this button returns all settings of a selected function to their default values, but
does not stop any jobs that are already in progress.
5.
Voice Guidance button
Pressing this button when it is flashing,the machine sounds a voice guidance4 for
operating procedure.
6.
Keypad
Use the numeric buttons to enter, for example, number of copies or a fax number. The *
and # buttons are used to navigate menus in touch-tone systems such as voice mail (if
you have a telephone handset connected), or in vertical service codes.
MFP overview > 10
1
14
13
12
11
10
2
9
8
3
4
REF.
DESCRIPTION
7.
STOP/START buttons
5
6
7
STOP: Pressing this button stops the copying or scanning process.
START:
> MONO - Starts the copying, faxing or scanning process in black & white.
> COLOR - Starts the copying or scanning process in color.
If the LED above the button is not lit, that function is not available, e.g only the Mono
button LED illuminates when faxing (color faxing is not possible).
8.
INTERRUPT: Pressing this button switches the interrupt mode on or off. Its LED is lit
when interrupt mode is on. If a long print job is in progress and you need to make a copy,
use this button to initiate the interrupt mode. Once your copy job is complete, press the
interrupt button again to resume the original print job.
Note: You can interrupt a print job or printing a report. You cannot interrupt a copy job or
printing a fax.
9.
FAX JOB VIEW/CANCEL: Pressing this button allows you to view the list of fax
transmissions, and cancel any that are no longer required. It also gives you the option to
view history. Refer to “Fax Job View/Cancel” on page 92.
10.
POWER SAVE: Pressing this button switches the power save mode on or off. Its LED is lit
when power save mode is on. If the machine has gone into power save mode as indicated
by the touch screen being black and the LED being illuminated, you can return to normal
mode by pressing the POWER SAVE button.
11.
JOB PROGRAMS: Pressing this button allows you to program short-cuts to use for your
most common operations. For example a fax number you send to every day can be
programmed in. Once programmed, you can perform that operation at the touch of a
button. Refer to “Job Programs” on page 112.
12.
REPORTS: Pressing this button gives access to several report options on the touch
screen, including the configuration report and information report. Refer to “Reports and
Listings” on page 114.
13.
SETUP: Pressing this button gives access to several setup options on the touch screen,
including the administrator menu, profile options and address books settings.
14.
Indicator lights
ALARM: Illuminates when operator attention is required, e.g., after a paper jam has
occurred.
COMM.: Illuminates to show that the MFP is currently sending a facsimile.
MEMORY RECEIVE: Illuminates to show that a fax communication has been stored in
the MFP memory.
MFP overview > 11
Changing the Display Language
The default language used by your MFP for display messages and for report printing is
English1. If required, this can be changed using the Panel Downloader utility.
NOTE
The selected language will be applied to the display language and report
printing, however, voice guidance is available in English.
1. To ensure your product contains the latest firmware updates, it is recommended that you download
the language files from this utility during setup.
MFP overview > 12
Getting started
Releasing the Scanner Locks
CAUTION!
Make sure the scanner is in the UNLOCKED position before
operating.
1
1.
Using the key (1) provided, turn the scanner lock to the UNLOCKED position.
2.
Repeat step 1 for the second scanner lock.
3.
Place the key (1) on the hook at the rear of the scanner for safe keeping.
4.
Fit plugs (2) in the scanner lock locations as shown.
2
Getting started > 13
5.
Switch the unit on and turn the mirror carriage mode off:
(a)
After warming up, “Mirror Carriage mode” screen appears. Touch Unlock on the
display screen.
(b)
When prompted. touch Yes to release the mirror carriage.
Power Save Mode
If you do not use the unit for a while, the machine will enter the power save mode to control
the power consumption of the device. To cancel or initiate the power save mode, press the
Power Save button on the control panel.
Switching Off
CAUTION!
Do not turn off the power switch suddenly as this may damage your
unit. Always follow the correct procedure to ensure that no HDD
data is lost.
1.
Press the Setup button on the control panel.
2.
Press the ShutDown button.
3.
Press Yes to continue.
4.
At the prompt, turn the power switch OFF.
Getting started > 14
Installing Drivers and Utilities
Your machine is supplied with the following drivers:
•
TWAIN driver (only use when connecting to the unit via USB)
•
Printer driver: PCL5c, PCL 6, PostScript3
•
Fax driver
NOTE
Mac OS X uses the PostScript3 driver only.
The PCL6 driver is not included on the CD, and available on the Muratec
website.
NOTE
You must be logged on as an administrator or a member of the Administrators
group in order to complete this procedure. If your computer is connected to a
network, network policy settings may also prevent you from completing this
procedure.
TWAIN and Printer Drivers
The TWAIN driver is used for “Pull Scanning”, i.e. initiating a scan from your PC via
software. Compare this to “Push Scanning” where you start the scan by pressing a button
on the unit's front panel. The TWAIN driver only works via USB connections to a Windows
PC. This means it's not possible to control the scanner from a Mac or over a network.
There are two different ways of installing the TWAIN and printer drivers:
1.
Not plugging the MFP in yet, but running the driver installer program from the
CD-ROM. This installs the TWAIN (scanner driver) and printer drivers. Once the
printer is switched on and plugged in, the installation is complete. See your Setup
Guide for more information.
2.
Plugging the MFP in first and performing a “Plug and play” type of installation. In this
case you must install the TWAIN driver first.
Fax Driver
The fax driver allows you to send faxes directly from your computer without printing the
document first. With the fax driver you are sending the fax data from your computer to the
unit, and then the unit automatically sends the document.
Installing the Fax Driver
This is installed as part of the driver installer wizard.
Getting started > 15
Configuration Tool
Installation of the Configuration tool is optional and can be found on the Driver/Utilities CD
under the Utilities folder. Follow the on-screen instructions to complete the Configuration
tool installation.
The Configuration tool can discover devices over USB or network connections. This only
detects MFX-C3400 devices.
1.
To search and install, select Tools > Register Device.
2.
Highlight the required search result and when prompted click Yes.
The Configuration tool allows you to set up and manage your unit. Refer to “Preconfiguration Information” on page 23 for detailed instructions.
NOTE
Network settings, such as LDAP configuration, cannot be saved to the unit
from the Configuration Tool. For such settings, use the unit control panel or
web page.
Getting started > 16
Actkey Utility
NOTE
The Actkey utility only works via USB connections.
The Actkey utility enables the unit to receive one key touch commands from a locally
connected Windows computer.
Installation of the Actkey utility is optional. It can be found on the Driver/Utilities CD under
the Utilities folder.
Information on using the Actkey utility can be found in “Scan to Local PC” on page 103.
Setting up the Actkey Utility
1.
Install the Actkey utility from the CD:
Set-up will place an “Actkey” icon on your desktop.
2.
Double-click this icon to open the Actkey console.
3.
Select Options > Button Settings. The following screen displays.
1
2
3
4.
Select the function you want to set in section (1).
5.
Set the parameters for this function in section (2).
6.
When you have completed settings, press OK (3).
The Utility will return to the Actkey console.
Getting started > 17
Paper Recommendations
Your unit will handle a variety of print media, including a range of paper weights and sizes,
transparencies and envelopes. This section provides general advice on choice of media, and
explains how to use each type.
The best performance will be obtained when using standard 20 to 24 lb. US Bond (75 to 90
g/m²) paper designed for use in copiers and laser printers. Use of heavily embossed or very
rough textured paper is not recommended.
Pre-printed stationery can be used, but the ink must not offset when exposed to the high
fuser temperatures used in the printing process.
Envelopes should be free from twist, curl or other deformations. They should also be of the
rectangular flap type, with glue that remains intact when subjected to hot roll pressure
fusing used in this type of unit. Window envelopes are not suitable.
Transparencies should be of the type designed for use in copiers and laser printers. In
particular, avoid office transparencies designed for use by hand with marker pens. These
will melt in the fuser and cause damage.
Cassette Trays
SIZE
DIMENSIONS
WEIGHT
Letter
8.5 x 11 inches
Light
Legal 13in.
8.5 x 13 inches
17-22 lb. US Bond
64-82 g/m²
Legal 13.5in.
8.5 x 13.5 inches
Medium
Legal 14in.
8.5 x 14 inches
24-28 lb. US Bond
Tabloid
11 x 17 inches
Executive
7.25 x 10.5 inches
A6 (MP Tray only)
105 x 148 mm
A5
148 x 210 mm
B5 (MP Tray only)
182 x 257 mm
A4
210 x 297 mm
B4 (MP Tray only)
257 x 364 mm
A3
420 x 297 mm
83-105 g/m²
Heavy
29-32 lb. US Bond
106-128 g/m²
Ultra Heavy
35-53 lb. US Bond
129-200 g/m²
Note:
Tray 1 supports up to 32 lb.
US Bond (120 g/m²).
> 47 lb. US Bond (176 g/
m²) - MP Tray only.
If you have identical paper stock loaded in another tray (2nd/3rd tray if you have one, or
the multi purpose tray) you can have the unit switch to another tray when the current tray
runs out of paper. When printing from Windows applications, this function is enabled in the
driver settings. When printing from other systems, this function is enabled in the Paper
Setup menu (See “Paper Setup” on page 32).
If fitted, tray 2 (or 3) may be removed and replenished while the machine is being fed from
tray 1. Tray 1 cannot be removed while the machine is being fed from tray 2 (or 3) because
parts of tray 1 are used to guide paper fed from tray 2 (or 3).
Multi Purpose Tray
The multi purpose tray can handle the same media sizes as the cassette trays but in
weights up to 53 lb. US Bond (200 g/m²) [Ultra heavy]. For very heavy paper stock, use
the face up (rear) paper stacker. This ensures that the paper path through the unit is
almost straight.
Getting started > 18
The multi purpose tray can feed paper widths as small as 3.9 inches (100 mm) and lengths
up to 47.25 inches (1200 mm) for banner printing.
For paper lengths exceeding 17 inches (431.8 mm) use paper stock up to 34 lb. US Bond
(128 g/m² ) and the face up (rear) paper stacker.
Use the multi purpose tray for printing on envelopes and transparencies. Up to envelopers
or 50 sheets of transparencies can be loaded at one time, subject to a maximum stacking
depth of about 3/8” (10 mm).
Watermarked, headed paper or transparencies should be loaded print side up and top edge
into the unit. Do not use the duplex (two-sided printing) function.
Face Down Stacker
The face down stacker of the MFP can hold up to 250 sheets of 20-;b/ US Bond (75 g/m²)
standard paper and can handle paper stocks up to 47-lb. US Bond (128 g/m²). Pages
printed in reading order (page 1 first) will be sorted in reading order (last page on top,
facing down).
Face Up Stacker
The face up stacker at the rear of the unit should be opened and the tray extension pulled
out when required for use. In this condition paper will exit via this path, regardless of driver
settings.
The face up stacker can hold up to 100 sheets of 20-lb/ US Bond (75 g/m²) standard paper,
and can handle stocks up to 53-Lb. US Bond (200 g/m²).
Always use this stacker and the multi purpose feeder for paper stocks heavier than 47-lb.
US Bond (176 g/m²).
Duplex Unit
The duplex unit provides automatic two-sided printing on the same range of paper sizes as
tray 2 (i.e. all cassette sizes except A6), using paper stocks from 17 to 28-lb. US Bond
(64-105 g/m²).
Getting started > 19
Loading Paper
Cassette Trays
1.
Remove the paper tray from the unit.
2.
Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all
sheets are properly separated, then tap the edges of the stack on a flat surface to
make it flush again (3).
2
1
3
3.
Load paper long edge feed (LEF) (for letterhead paper load face down with top edge
towards the right of the unit) (1) up to mark (a).
Letter
LEF
1
a
3
2
4.
Adjust the rear stopper and paper guides (2) to the size of paper being used.
NOTE
For A6 paper, remove the rear stopper and re-install in the A6 position.
Getting started > 20
CAUTION!
IMPORTANT: Set paper size dial (3) to the size and orientation of
paper being used, and set the media type, if necessary.
To prevent paper jams:
• Do not leave space between the paper and the guides and rear stopper.
• Do not overfill the paper tray. Capacity depends on the type of paper stock.
• Do not load damaged paper.
• Do not load paper of different sizes or types at the same time.
• Close the paper tray gently.
• Do not pull the paper tray out during printing (except as described below for the
2nd tray).
NOTES
• If you have two trays and you are printing from the 1st (upper) tray, you
can pull out the 2nd (lower) tray during printing to reload it. However, if
printing from the 2nd tray, do not pull out the 1st tray. This will cause a
paper jam.
•
For face down printing, make sure the face up (rear) stacker is closed (the
paper exits from the top of the unit). Stacking capacity is approximately
250 sheets, depending on paper weight.
•
For face up printing, make sure the face up (rear) stacker is open and the
paper support is extended fully. Paper is stacked in reverse order and tray
capacity is approximately 100 sheets, depending on paper weight.
•
Always use the face up (rear) stacker for heavy paper (card stock, etc.).
CAUTION!
Do not open or close the rear paper exit while printing as it may
result in a paper jam.
Getting started > 21
Multi Purpose Tray
1.
Open the multi purpose tray.
2.
Fold out the paper supports (1).
3.
Press gently down on the paper platform (2) to ensure it is latched down.
4.
Load the paper and adjust the paper guides (3) to the size of paper being used.
4
3
1
2
3
• For single-sided printing on letterhead paper load the paper into the multi
purpose tray with pre-printed side up and top edge into the unit.
• For two-sided (duplex) printing on letterhead paper, load the paper with
pre-printed side down and the top edge away from the unit.
• Envelopes should be loaded face up with top edge to the left and short edge into
the unit. Do not select duplex printing on envelopes.
• Do not exceed the paper capacity of about 100 sheets or 10 envelopes. Maximum
stacking depth is ablut 3/8” (10 mm).
5.
Press the tray latch button (4) inwards to release the paper platform, so that the
paper is lifted and gripped in place.
6.
Set the correct paper size for the multi purpose tray in the Paper Setup menu. See
“Paper Setup” on page 32.
Getting started > 22
Configuring Your Machine
Minimum Configuration Requirements
To make the best of this unit, the following configuration is required:
To send faxes:
A PSTN telephone line connection.
Setup the dialing method. (See “User Install” on page 59.)
To send e-mails:
•
TCP/IP network.
•
A SMTP and an optional POP3 server.
To file document(s) via intranet
•
FTP, HTTP, or CIFS Protocol environment.
•
Windows 2000, Windows XP, Windows Vista, Mac OS X, HTTP or FTP server.
Pre-configuration Information
General
Ensure that you have the relevant permission/PIN numbers before commencing.
The factory set passwords/PIN are:
Administrator
aaaaaa
PIN
000000
Network (webpage)
user:
admin
password: aaaaaa
NOTE
The administrator password and PIN should be changed and maintained by the
system administrator.
Fax Set Up
Your unit has to be set up properly to allow faxing from the machine. The following
parameters must be set before using the fax function:
•
Time zone
•
Date and time
See “Initial Set Up” on page 66 for details.
NOTE
If you ran the driver installer program from the CD-ROM you may have already
set the time zone, date and time via the Panel Downloader utility.
Configuring Your Machine > 23
Network Set Up
The unit must also be set up properly on your network to perform scan to e-mail and scan
to FTP functions. In order for other network devices to find the unit on the network, the
following network parameters have to be set.
1.
IP Address Set:
2.
IP Address: .
3.
Subnet mask:.
4.
Gateway IP:.
.
.
5.
DNS server:.
.
.
6.
SMTP server:.
7.
SMTP port:25
8.
POP3 server: .
9.
POP3 Port:110
.
.
.
.
.
.
.
.
Explanation:
1.
IP Address Set:
Choose Auto to obtain IP/subnet/gateway addresses automatically from a DHCP
server. After changing the setting from Manual to Auto, the unit will automatically
reboot the network card.
2.
IP Address:
The Internet Protocol (IP) address assigned to your machine by your network
administrator.
3.
Subnet Mask:
The net mask address assigned by your network administrator.
4.
Gateway IP:
The gateway IP address assigned by your network administrator.
5.
SMTP Server:
The IP address of your SMTP Mail Server assigned by your network administrator.
6.
SMTP Port:
The port number of your SMTP Mail Server.
7.
DNS server:
The IP address of DNS Server assigned by your network administrator.
8.
POP3 Server:
The IP address of your POP3 server.
9.
POP3 Port
The port number of your POP3 Server.
Enter the DNS name, or IP and port number of your POP3 server if your mail server
requires POP3 authentication, before sending e-mails from the machine.
NOTE
You must also set up the “Define from” details to allow e-mail sending.
Configuring Your Machine > 24
NOTES
1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host
can automatically be given a unique IP address each time it connects to a
network-making IP address management an easier task for network
administrators. If the DHCP server is available from your network, you do
not need to enter TCP/IP, subnet mask, gateway, and DNS information.
Instead, this information will be automatically given for the unit.
2. IP Address: An IP (Internet Protocol) address uniquely identifies a host
connection to an IP network. System administrator or network designer
assigns the IP address. The IP address consists of two parts, one
identifying the network and the one identifying your node. The IP address
is usually written as four numbers separated by periods. Each number can
be zero to 255. For example, 10.1.30.186 could be an IP address.
3. SMTP: (Simple Mail Transfer Protocol) is the main communication protocol
used to send and receive e-mail on the Internet.
4. DNS: (Domain Name System). The DNS server identifies hosts via names
instead of IP addresses. If the DNS server is available on your network,
you can enter the domain name instead of digits for your SMTP or POP3
servers, such as Pegasus.com.tw instead of 120.3.2.23.
5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores
and serves e-mails for various client machines that are not connected to
the Internet 24 hours a day. E-mails are held in POP3 until you log on.
Internet Communication Features
Scan to e-mail
The unit allows you to deliver your scanned document to e-mail addresses on the
network. The document is first scanned and converted to a standard PDF, JPEG, TIFF,
or XPS file format and then transmitted to remote recipients simultaneously as an
e-mail attachment.
When you send an e-mail to someone using this unit it uses Simple Mail Transfer
Protocol (SMTP) to transfer your outgoing e-mails to your SMTP mail server, and then
send these e-mails to your recipients through the internet.
Scan to Network PC
Via the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol),
or CIFS (Common Internet File System). The unit allows you to save scanned
documents directly to a designated server or a personal computer on the network in
a standard PDF, JPEG, TIFF, or XPS file format.
CIFS is the sharing system for Microsoft Windows. What is unique about this filing
function is that it allows all corporate users to share one machine to send documents
to each file folder on a designated server or individual computer.
The following settings or destinations must be defined by the system administrator before
the unit can be used to distribute any scanned document(s) on the network.
•
Network and E-mail parameters: Defines the parameters for TCP/IP, SMTP, and POP3
protocols to send your scanned document to e-mail addresses.
•
Filing destinations: Defines the protocols and destinations to send your scanned
document to FTP servers, web, or any personal computers on the network.
Configuring Your Machine > 25
For more information on filing protocols refer to “Explanation of Filing Protocols” on
page 63.
NOTES
1. If the system administrator has chosen DHCP, then the IP address of TCP/
IP, gateway, subnet mask, and DNS server will be automatically given.
2. When installing the unit for the first time, it is recommended that the
Administrator retain the default system settings. The settings can be
customized at a later date, once you are familiar with the operation and
functionality.
Voice Guidance
Voice guidance uses “audible messages” to explain functions or the operation method.
Voice Guidance Button
• The Voice Guidance button will flash when voice guidance can be given and during
an audio message. Voice guidance can be stopped by pressing the Voice Guidance
button again during the message.
Above icon is shown on
the page including the
screens which flashes the
“Voice Guidance” key.
Voice Guidance Sample Display
• When you press the Voice Guidance Key when it is not flashing, a voice
guidance example will be displayed.
• Pressing Cleaning guidance shows the demonstration of scanner clean guidance.
Configuring Your Machine > 26
• Pressing Paper Jam Sample shows the demonstration of how to solving paper
jams.
Voice Guidance Items
•
Operation guidance
This explains functions, the registration/setting method and paper jam clearing
method.
•
Error Reset guidance
NOTE
Voice guidance is given only for a part of functions and paper jam.
When there is a problem with the machine, like a paper jam, th eguidance is given
on how to clear and reset the problem.
•
Notification guidance
The machine status is guided by the voice, for example, “Copy Ready” when the
document is inserted.
• Complete beep
NOTE
The “Error reset guidance” and “Notification guidance” automatically start depending
on the machine status regardless of the status of the Voice Guidance button. is given
only for a part of functions and paper jam.
This sound is given when copying has been completed, a fax transmission/reception
is completed and when the received document printing is completed.
Set “Voice” for each completion sound at the complete beep in the sound settings.
(See the “OPCompleteSound” setting on page XX.)
Configuring Your Machine > 27
Situation when Voice Guidance is given
VOICE GUIDANCE ITEM
SITUATIONS
Operation gu idan ce
Setting speed-dial
Setting E-mail address
Setting Profile
Clearing paper jam
Clearing document jam
Canceling the fax
Explaining a selected function among the advanced copy
functions
Explaining a part selected function among the advanced fax
functions
Selecting each scan to function
Explaining a part selected function among the advanced scan
functions
Cleaning the scanner
Error reset guidance
When a paper jam occurs
The <STOP> key is pressed to cancel the fax
Paper runs out.
When a document jam occurs
Notification guidance
The document is inserted in the ADF
In fax transmission or E-mail sending, the <Verify> button
is press to confirm the transmision location
OP. Complete Sound (page 58)
Copying completes
Fax transmission completes
Fax reception completes
Received fax prints completes
E-mail send completes
Report print completes
PC print completes
Flatbed scan completes
Configuring Your Machine > 28
Voice Guidance Settings
The volume and operation guidance mode can be set.
1.
Press SETUP button on the control panel.
2.
Press Admin Setup.
3.
Enter an administrator’s password and press the Enter.
4.
Press Management.
5.
Press Guidance.
6.
Select an item you want to set.
FUNCTION
OPTION
DESCRIPTION
OP. Guidance
Mode
Auto
Set the operation guidance mode.
Manual
Auto: Voice guidance automatically starts whenever available.
Manual: When the voice guidance is available, press the
flashing Voice Guidance key to start the voice guidance. After
that, the voice guidance continues during a series of
operations.
OP. Guidance
Volume
Low
Set the operation guidance volume.
Middle
High
Full
Error Guidance
Volume
OFF
Low
Set the error reset guidance volume. When this is set to OFF,
error reset guidance will not be given.
Middle
High
Full
Notification
Volume
OFF
Low
Set the notificationguidance volume. When this is set to OFF,
the notification will not be given.
Middle
High
Full
Configuring Your Machine > 29
Configuration
There are a number of configuration options available which allow you to change the
scanner, fax and printer settings to suit your own needs. There are three methods of
configuring your unit:
1.
From the unit's web page.
2.
From the unit’s Configuration Tool utility.
3.
From the unit control panel.
For illustration purposes only, the configuration options shown are as accessed via the
control panel.
...from the Web Page
Type the IP address of the unit in the URL field of your browser and then press Enter. The
unit web page displays. For example: http://192.168.1.94.
NOTE
The Administrative Settings are blocked by a password. Refer to “Preconfiguration Information” on page 23.
...from the Configuration Tool Utility
If you have not already done so, install the unit Configuration Tool.
NOTE
The Administrative Settings are blocked by a password. Refer to “Preconfiguration Information” on page 23.
...from the Control Panel
Press the SETUP button on the control panel.
NOTE
The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 23.
Configuring Your Machine > 30
Address Book
FEATURE
OPTION
DESCRIPTION
E-mail Address
Register/Edit
Use the QWERTY keyboard to enter and assign an e-mail
address to the list.
Note: max. 500 address entries.
Delete
Delete and Sort
Select an e-mail address to delete from the list.
Select an e-mail address to delete from the list.
Note: Listing numbers will shift up to remove/replace the
deleted listing.
Insert
Select the speed-dial number in which the new e-maiol address
is to be inserted.
Note: Inserting will change the listing number.
Group
Select group number to edit.
Note: max. 32 groups.
Speed Dial
Register/Edit
Use the on-screen keyboard to enter and assign a speed dial
number to the list.
Note: max. 500 speed dial entries.
Delete
Delete and Sort
Select a speed dial number to delete from the list.
Select a speed dial number to delete from the list.
Note: Listing numbers will shift up to replace deleted listing.
Insert
Select the speed-dial number in which the new fax number is to
be inserted.
Note: Inserting will change the listing number.
Group
Select group number to edit.
Note: max. 32 groups.
Configuring Your Machine > 31
Paper Setup
NOTE
Within the Media Type menu, do not use the Recycled setting. If you are
loading recycled media choose the Plain setting.
FEATURE
OPTION
DESCRIPTION
Tray n
(where n
identifies
the tray)
Paper Size
Cassette Size, Custom
Sets paper in Tray n.
Custom
Tray 1:
Enter paper width and length.
Width: 4.1~8.5~11.7 inches
Note: Only available if Paper Size is
set to Custom.
Length: 5.8~11~17 inches
Tray 2 and 3:
Width: 5.8~8.5~11.7 inches
Length: 7.2~11~17 inches
Media Type
Tray 1:
Plain, Letter Head, Bond,
Recycled, Rough, Glossy
Tray 2 and 3:
Plain, Letter Head, Bond,
Recycled, CardStock, Rough,
Glossy
Select the type of media loaded in
this tray. This will help the unit to
adjust its internal operating
parameters, such as engine speed
and fusing temperature, to better
accommodate the media to be fed.
For example, letterhead may benefit
from a slightly lower fusing
temperature to ensure that its ink
does not offset.
Note: Do not use the Recycled
setting. If you are loading recycled
media choose the Plain setting.
Note: Copying and fax reception will
only occur when the selected tray (or
one of the trays when Tray Selection
is set to “Auto”) is defined as
containing PLAIN media type.
Media Weight
Tray 1:
Light, Medium, Heavy
Adjusts the unit for the weight of
paper stock loaded in this tray.
Tray 2 and 3:
Light, Medium, Heavy, Ultra
Heavy
MP Tray
Paper Size
A3, A4, A4LEF, A5, A6, B4, B5,
B5LEF, Legal 14, Legal 13.5, Legal
13, Tabloid, Letter, LetterLEF,
Executive, Custom, COM-10, DL,
C5, C4, Index Card
Select the size of paper to be fed
from the multi purpose tray.
Custom
Width: 2.5~8.5~11.7 inches
Enter paper width and length.
Length: 4.1~11~47.2 inches
Note that media of up to 47.2 inches
in length can be fed from the multi
purpose tray for banner printing.
Plain, Letter Head, OHP, Labels,
Bond, Recycled, Card Stock,
Rough, Glossy
Select the type of media to be fed
from the multi purpose tray so that
the unit can adjust its internal
parameters to better accommodate
the selected type of media.
Media Type
Note: Do not use the Recycled
setting. If you are loading recycled
media choose the Plain setting.
Media Weight
Light, Medium, Heavy, Ultra
Heavy
Configuring Your Machine > 32
Select the media weight to be fed
from the multi purpose tray.
FEATURE
OPTION
Select Tray
Fax
DESCRIPTION
Tray 1, 2 and 3:
OFF, ON(*), ON
MPTray:
OFF, ON(*), ON
Fax: Set tray for received Fax.
Tray usage, priority given to trays set
to ON(*), then ON. If tray is set to
OFF, it will not be used.
Fax printing will only occur when the
selected tray is defined as containing
PLAIN media type.
Tray 1:
OFF, ON(*), ON
Copy
Tray 2 and 3:
OFF, ON(*), ON
MPTray:
OFF, ON(*), ON
Copy: Set tray for copy jobs.
If Tray Selection is set to “Auto”:
Tray usage, priority given to trays set
to ON, then ON(*). If tray is set to
OFF, it will not be used.
Copying will only occur when the
selected tray (or one of the trays
when Tray Selection is set to “Auto”)
is defined as containing PLAIN media
type.
Store Doc Settings
FEATURE
OPTION
Store
Bulletin Box Doc.
DESCRIPTION
Select Bulletin Box Doc.
Up to 20 F-code boxes can be registered. Up to 30
documents can be stored in one box.
Delete
Bulletin Box Doc.
Select Bulletin Box Doc. to delete.
Print
F-Code Doc.
Select document from list, or select option to print all
documents stored.
Reserved TX Doc.
Configuring Your Machine > 33
Profile
FEATURE
OPTION
Register/
Edit
ProfileName
DESCRIPTION
User defined
Select profile number to register/edit.
Use the on-screen keyboard to enter
the required profile name.
Protocol
CIFS, FTP, HTTP
Select required protocol.
Note: If CIFS is selected, Encode
Communication defaults to None.
Target URL
User defined
Use the on-screen keyboard to enter
the required target URL.
Port No.
00001 ~ 00445 ~ 65535
Use the arrow keys to select the
desired port number.
Note: port number is updated
automatically when the protocol type is
selected.
PASV Mode
OFF, ON
Only available when using FTP
protocol.
User Name
User defined
Use the on-screen keyboard to enter
the required user name.
Password
User defined
Use the on-screen keyboard to enter
the required password.
Encode
communication
FTP: None, Implicit, Explicit
Not available when using CIFS
protocol.
File Name
User defined
HTTP: None, HTTPS, STARTTLS
Configuring Your Machine > 34
Use the on-screen keyboard to enter
an appropriate file name.
FEATURE
OPTION
Register/
Edit (cont.)
Doc. Type
DESCRIPTION
Doc. Type:
Text, Text&Photo, Photo
Allows you to specify the type of
images on the document.
Removal for Background &
Show-Through (sTHR):
Auto, OFF, 1(Low), 2, 3, 4,
5(High), sTHR
Allows you to block out the color
background of the image (assuming
document has a color background) such that the background color is not
printed.
Use Show-Through when copying
documents that are printed on both
sides (for example newspaper). This
function removes the reverse image
and characters.
Density
-3, -2, -1, 0, +1, +2, +3
Adjust density
Darker: Enhance image sharpness and
color.
Lighter: Reduce hue and color.
Resolution
75dpi, 100dpi, 150dpi, 200dpi,
300dpi, 400dpi, 600dpi
Allows you to select the appropriate
resolution.
Remember the higher the resolution
the bigger the file size!
Scan Size
Auto, A3, B4, A4, A4 (SEF), B5,
B5 (SEF), A5, A5 (SEF), Letter,
Letter (SEF), Tabloid, Legal 14,
H.LTR
Allows you to select the scan size.
Grayscale
OFF, ON
Select ON to print in grayscale or
black-and-white.
FileFormat
Color:
PDF, TIFF, JPEG, XPS
Select the appropriate file format.
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF
Configuring Your Machine > 35
FEATURE
OPTION
DESCRIPTION
Register/
Edit (cont.)
Compression
Rate
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Select the appropriate compression
level. Remember the higher the
compression the bigger the file size!
Mono (Binary):
High (G4), Medium (G3), Raw
Edge Erase
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 05-50 mm
Erase Center
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 01-50 mm
Contrast
-3, -2, -1, 0, +1, +2, +3
Adjust contrast setting.
High: Enhance brightness
Low: Reduce brightness
Hue
[R] -3, -2, -1, 0, +1, +2, +3 [G]
Adjust R/G balance settings.
[G]: Enhance green
[R]: Enhance red
Saturation
[Low] -3, -2, -1, 0, +1, +2, +3
[High]
Adjust saturation setting.
High: Enhance image sharpness
Low: Reduce hue
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
Adjust RGB contrast settings.
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
Delete
Yes, No
Select profile number to delete.
Press Yes to confirm or No to cancel.
View Information
FEATURE
Print Count
DESCRIPTION
Displays the print count from all available trays.
Displays the number of color and mono A4/letter impressions.
Scan
Displays the number of pages scanned from the flatbed and ADF.
Supplies Status
Displays consumable status information.
System
Displays system information:
1. Serial No.
2. Asset No.
3. Lot No.
4. CU Version
5. PU Version
6. SIP Version
7. Scanner Version
8. Total Memory
9. Flash Memory
Configuring Your Machine > 36
FEATURE
DESCRIPTION
Network
Displays network information:
1. IPv4 address1
2. Subnet Mask1
3. Gateway Address1
4. MAC Address
5. NIC Program Version
6. IPv6 address (Local)2
7. IPv6 address (Global)2
NOTE
1. Appears only when the “TCP/IP” setting is “Enabled” and the “IP Version” is “IPv4”.
2. Appears only when the “TCP/IP” setting is “Enabled” and the “IP Version” is
“IPv4+IPv6”.
Configuring Your Machine > 37
Admin Setup
NOTE
The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 23.
FEATURE
OPTION
Copy Setup
Default
Settings
DESCRIPTION
Doc. Type
Density
Doc. Type:
Text, Text&Photo,
Photo, Extra Fine
Allows you to specify the type of
images on the document.
Removal for
Background &
Show-Through
(sTHR): Auto, OFF,
1(Low), 2, 3, 4,
5(High), sTHR
Allows you to block out the color
background of the image
(assuming document has a color
background) - such that the
background color is not printed.
-3, -2, -1, 0, +1, +2,
+3
Adjust density
Use Show-Through when copying
documents that are printed on
both sides (for example
newspaper). This function
removes the reverse image and
characters.
Darker: Enhance image sharpness
and color.
Lighter: Reduce hue and color.
Zoom
Auto, 100%
Specify zoom option.
Sort
OFF, ON
Specify how to output multiplepage/multiple-copy jobs.
Margin
OFF, ON
Adjust the top and left margin
settings using the arrow buttons.
Front & Back input range:
-25~0~+25 mm
Configuring Your Machine > 38
FEATURE
OPTION
Copy Setup
(cont.)
Default
Settings
(cont.)
DESCRIPTION
EdgeErase
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 05-50 mm
EraseCentr
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 01-50 mm
DuplexCopy
Copy Method:
OFF, 1->2 sides,
2->2 sides,
2->1 side
Allows you to define simplex or
duplex and the binding orientation.
Doc. Direction:
Binding
Right&Left, Top
Mixed Size
OFF, ON
Allows you to load originals of
same width but different length in
the ADF.
When enabled, the tray setting is
automatic, you cannot specify a
tray manually.
Scan Size
Auto, A3, B4, A4,
A4 (SEF), B5,
B5 (SEF), A5,
A5 (SEF), Letter,
Letter (SEF), Tabloid,
Legal 14, H.LTR
Allows you to select the scan size.
Cont. Scan
OFF, ON
Allows you to continue scanning
more documents. Allows you to
construct a single scan job from
multiple individual sheets or
originals.
Contrast
-3, -2, -1, 0, +1, +2,
+3
Adjust contrast setting.
High: Enhance brightness
Low: Reduce brightness
Configuring Your Machine > 39
FEATURE
OPTION
Copy Setup
(cont.)
Default
Settings
(cont.)
DESCRIPTION
Hue
[R] -3, -2, -1, 0, +1,
+2, +3 [G]
Adjust R/G balance settings.
[G]: Enhance green
[R]: Enhance red
Saturation
[Low] -3, -2, -1, 0,
+1, +2, +3 [High]
Adjust saturation setting.
High: Enhance image sharpness
Low: Reduce hue
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
Adjust RGB contrast settings.
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
Fax Setup
Default
Settings
Doc. Type
Normal, Fine,
Ext-Fine, Photo,
Background
Allows you to specify the type of
images on the document.
Density
Lightest, Lighter,
Normal, Darker,
Darkest
Adjust density
Darkest: Enhance image
sharpness and color.
Lightest: Reduce hue and color.
Scan Size
Auto, A3, B4, A4, A4
(SEF), B5 (SEF), A5
(SEF), Letter, Letter
(SEF), Tabloid, Legal
14, H.LTR
Allows you to select the scan size.
Cont. Scan
OFF, ON
Allows you to continue scanning
more documents. Allows you to
construct a single scan job from
multiple individual sheets or
originals.
TTI
OFF, ON
ON adds the transmit terminal
identification (TTI) to the header
of the transmitted fax.
Configuring Your Machine > 40
FEATURE
OPTION
Fax Setup
(cont.)
Default
Settings
(cont/)
F-Code Box
DESCRIPTION
MCF Report
OFF, ON
If enabled, the result of the
transmission will be printed out
each time.
Memory Tx
OFF, ON
This sets the transmission mode to
memory Tx (ON) or real-time Tx
(OFF).
Register/Edit
Secure Box
Secure Box: received data cannot
be printed without entering ID
code (for secret documents).
Use the numeric keypad to enter
the sub-address and ID code (note
enter a four-digit ID code).
You can also enter a Box Name,
Password and specify the hold
time for your secure box.
Bulletin Box
Bulletin Box: Enable to transmit/
receive documents to/from
Bulletin.
You can also enter a Box Name,
Password, enable Rx Protect, Auto
Print, OverWrite, Erase Tx Doc and
specify a four-digit ID code.
Delete
Select the box number to delete
and press Yes to confirm deletion.
If you are deleting a secure box
entry, enter the four-digit ID code
and press Yes to confirm deletion.
Security
function
Auto Print
Journal
Report
ID check Tx
OFF, ON
Check and match the last four
digits of the destination fax
numbers with those registered in
the target. If ON, the unit will send
only when they match.
Check broadcast
dest.
OFF, ON
Fax number confirmation screen
displays before sending the fax.
Confirm Dial
OFF, ON
When ON, you will be asked to reenter the destination fax number.
The fax will only be sent when the
two numbers match.
Setting
OFF, ON
Enable/disable auto print journal
report.
Print time
OFF, ON
When ON, enter the time using
the arrow keys or keypad.
The journal report will be printed
at the specified time every day.
Other
Settings
Redial Tries
00~02~14 Times
Set the number of redial attempts.
Redial Interval
0~1~5 Min
Set the time between redial
attempts.
Configuring Your Machine > 41
FEATURE
OPTION
Fax Setup
(cont.)
Other
Settings
(cont.)
DESCRIPTION
Block Junk Fax
Setting:
OFF, Mode1, Mode2,
Mode3
Can prevent unnecessary fax
reception.
Mode1: Reject fax from a number
not registered in the Address
Book.
Mode2: Reject fax from a number
registered in the Reject List.
Mode3: Reject fax from a number
not registered in the Address Book
or registered in the Reject List.
Register/Edit
Select a listing and register or edit
a number in the Reject list.
Note: enter the last four digits of
the fax number.
Note: only available if Mode2 or
Mode3 Setting selected.
Note: max. 50 entries.
Delete
Select a number from the listing
and delete.
Ring Response
00~02~10 Times
Enter the number of rings required
before receiving an incoming fax.
Dialing Pause
Duration
00~02~10 Second
Enter the pause duration required.
High Resolution
400dpi, 600pdi
Select the resolution.
Rx Reduc. Rate
Auto, 100%
Select the Rx reduction rate.
Reduc. Margin
00~24~85 mm
Select the reduction margin.
Rotate Tx
OFF, ON
Enable/disable fax image rotation.
Condition: only available when A4
LEF or Letter LEF selected.
ECM Mode
OFF, ON
Error correction mode (ECM)
automatically detects and corrects
errors in the fax transmission
process that are sometimes
caused by telephone line noise.
PreFix
User defined
Enter the require dialing prefix (if
you are connected via a PBX then
you need to enter a prefix to
obtain an outside line connection).
Note: max. 40 digits.
Received Time
Stamp
OFF, ON
Set to ON if you want the time
stamp printed on incoming faxes.
Print Check
message
OFF, ON
If enabled, when a transmission
error occurs the error content is
reported.
Configuring Your Machine > 42
FEATURE
OPTION
Scanner
Setup
Default
Settings
DESCRIPTION
Doc. Type
Density
Doc. Type:
Text, Text&Photo,
Photo
Allows you to specify the type of
images on the document.
Removal for
Background &
Show-Through
(sTHR):
Auto, OFF, 1(Low),
2, 3, 4, 5(High),
sTHR
Allows you to block out the color
background of the image
(assuming document has a color
background) - such that the
background color is not printed.
-3, -2, -1, 0, +1, +2,
+3
Adjust density
Use Show-Through when copying
documents that are printed on
both sides (for example
newspaper). This function
removes the reverse image and
characters.
Darker: Enhance image sharpness
and color.
Lighter: Reduce hue and color.
Resolution
75dpi, 100dpi,
150dpi, 200dpi,
300dpi, 400dpi,
600dpi
Allows you to select the
appropriate resolution.
Scan Size
Auto, A3, B4,
A4(LEF), A4,
B5(LEF), B5,
A5(LEF), A5,
Letter(LEF), Letter,
Tabloid, Legal 14,
H.LTR
Allows you to select the paper size
to match the document size.
Cont. Scan
OFF, ON
Allows you to continue scanning
more documents. Allows you to
construct a single scan job from
multiple individual sheets or
originals.
Direction
Left Edge, Top Edge
Specify the orientation of the
leading edge of the document in
the ADF or on the document glass.
Grayscale
OFF, ON
Select ON to print in grayscale.
Configuring Your Machine > 43
Remember the higher the
resolution the bigger the file size!
FEATURE
OPTION
Scanner
Setup
Default
Settings
(cont.)
(cont.)
DESCRIPTION
FileFormat
Color:
PDF, TIFF, JPEG, XPS
Select the appropriate file format.
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF
ComprsRt
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Select the appropriate
compression level. Remember the
higher the compression the bigger
the file size!
Mono (Binary):
High (G4), Medium
(G3), Raw
EdgeErase
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 05-50 mm
EraseCentr
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 01-50 mm
Contrast
-3, -2, -1, 0, +1, +2,
+3
Adjust contrast setting.
High: Enhance brightness
Low: Reduce brightness
Hue
[R] -3, -2, -1, 0, +1,
+2, +3 [G]
Adjust R/G balance settings.
[G]: Enhance green
[R]: Enhance red
Saturation
[Low] -3, -2, -1, 0,
+1, +2, +3 [High]
Adjust saturation setting.
High: Enhance image sharpness
Low: Reduce hue
Configuring Your Machine > 44
FEATURE
OPTION
Scanner
Setup
Default
Settings
(cont.)
(cont.)
DESCRIPTION
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
Adjust RGB contrast settings.
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
E-mail
Setup
File Name
User defined
Use the on-screen keyboard to
enter a file name.
Max. 64 characters.
Template
Edit Subject
Enter standard e-mail subject text.
Max. 80 characters.
You can create up to 5 different email templates
Edit Body
Enter standard e-mail body text.
Max. 256 characters.
You can create up to 5 different email templates
From/Reply To
From
Enter the e-mail sender address.
Max. 80 characters.
USB
Memory
Setup
Reply to
Enter the e-mail reply address (for
error notification).
Check broadcast
dest.
OFF, ON
If enabled, an e-mail address
confirmation screen displays
before sending the e-mail.
File Name
User defined
Use the on-screen keyboard to
enter a file name.
Max. 64 characters.
#n: Assigns a consecutive number
as the filename.
#d: Assigns a create date & time
(YYMMDDHHMMSS format) as the
name.
Configuring Your Machine > 45
FEATURE
OPTION
Print Setup
Print Menu
DESCRIPTION
Tray
Configuration
Paper Feed:
Tray 1, Tray 2 ,
Tray 3, MPTray
Auto Tray Switch:
OFF, ON
Tray Sequence:
Down, Up, Paper
Feed Tray
MP Tray Usage:
When Mismatch, Do
Not Use
Specifies a feed tray (Tray 2 &
Tray 3 will be displayed when they
are installed.).
Sets the automatic tray switch
function.
Specifies selection order priority
for automatic tray selection/
automatic tray switch.
When Mismatch: If a paper size or
type in a tray is not matched to
that of the print data, use paper
from this tray instead of the
specified tray.
Do Not Use: Makes the MP tray
unavailable in auto tray selection/
switching.
Media Check:
Disable, Enable
Print Setup
Copies:
001 - 999 copies
Duplex:
ON, OFF
Binding:
Long Edge, Short
Edge
Resolution:
600dpi,
600x1200dpi,
600dpi M-LEVEL
Toner Save Mode:
OFF, ON
Configuring Your Machine > 46
Determines whether the machine
checks the size of the media
loaded matches that required for
the document sent to print.
Enter the number of copies of a
document to be printed from 1 to
999.
Switches the duplex (2 sided)
function OFF/ON.
Sets the default binding to LEF or
SEF.
Only available when Duplex is ON.
Sets the default resolution for
printing (dots per inch).
600x1200dpi uses more memory
and requires more time to process,
but prints at a higher quality.
Reduces the amount of toner used
for imaging. Toner saving gives
lighter prints but is more
economical.
FEATURE
OPTION
Print Setup
(cont.)
Print Menu
(cont.)
DESCRIPTION
Print Setup
(cont.)
Mono-Print Speed:
Auto Speed, Mono
33PPM, Mixed Speed,
Color Speed
Auto Speed: If the first page of a
print job is black and white, the
machine runs at 30ppm (pages per
minute). When a color page is
detected the machine slows down
to 26ppm for the rest of the job.
Mono 33PPM: This setting
operates in the same way as auto
speed, except that the machine
runs at 33ppm until a color page is
detected. To achieve this speed
the machine requires an additional
10-20 seconds to warm up and 3060 seconds to cool down when
switching to 26ppm for color
pages. This setting is therefore
most appropriate when the
majority of print jobs are entirely
black and white.
Mixed Speed: The machine
automatically switches between
26ppm for each color page and
30ppm for each black and white
page. When black and white pages
are printed, the 3 color drums are
automatically lifted to maximize
their working life. This operation
imposes a delay each time the
machine switches between color
and black and white printing.
However, the 30-60 second cool
down delay described for Mono
30ppm is avoided by limiting the
mono speed to 26ppm. This
setting may be preferred for
mostly black and white printing
with some color pages, or where
most print jobs are entirely color
or entirely black and white.
Color Speed: The machine runs
at 26ppm for all print jobs. This
setting is most appropriate when
the majority of print jobs are in
color.
Orientation:
Portrait, Landscape
Lines per Page:
005~060~128 Row
Edit Size:
Cassette Size, A3,
A4, A4LEF, A5, A6,
B4, B5, B5LEF, Legal
14, Legal 13.5, Legal
13, Letter, LetterLEF,
Executive, Custom,
COM-10, DL, C5, C4
Tabloid, Index Card
Configuring Your Machine > 47
Selects default page orientation
between portrait (tall) and
landscape (wide). - (PCL, IBMPPR
& EPSON FX only)
Sets the number of lines of text
per page when raw text is received
from systems other than Windows.
The default for A4 portrait is 64,
and for Letter is 60. - (PCL only)
Sets the size of the printable page
area to match the size of the paper
in use. This is not the same as the
physical paper size, which is
always slightly larger. For
dimensions of physical page sizes,
refer to “Paper Recommendations”
on page 18.
FEATURE
OPTION
Print Setup
(cont.)
Print Menu
(cont.)
DESCRIPTION
Print Setup
(cont.)
Width:
2.5~8.5~11.7 inches
Length:
4.1~11~47.2 inches
Selects the width of the paper
defined by the “Custom” settings.
Selects the length of the paper
defined by the “Custom” settings.
Note that media of up to 1200 mm
in length can be fed from the multi
purpose tray for banner printing.
Printer Adjust
Manual Timeout:
Disable, 30 seconds,
60 seconds
Wait Timeout:
Disable, 5, 10, 20,
30, 40 seconds, 50,
60, 90, 120, 150,
180, 210, 240, 270,
300 seconds
Low Toner:
Stop, Continue
Jam Recovery:
Disable, Enable
Paper Black Setting:
-2, -1, 0, +1, +2
Specifies how many seconds the
machine will wait for paper to be
fed before cancelling the job.
Specifies how many seconds the
machine will wait when received
data pauses before forcing a page
eject. In PostScript Emulation
mode the job will be cancelled if
timeout occurs.
Specifies whether the machine
should continue printing even after
a low toner condition is detected.
Specifies whether the machine
should perform jam recovery after
a paper jam occurred. If enabled,
the unit will attempt to re-print
any pages lost due to a paper jam
once the jam has been cleared.
Used for micro adjustment when
very visible faded print results or
light specks (or streaks) result
when printing in Plain Paper/Black
setting.
Decrease the value if light specks
(or streaks) or snow flake like
printing results in high density
print areas.
Paper Color Setting:
-2, -1, 0, +1, +2
Used for micro adjustment when
very visible faded print results or
light specks (or streaks) result
when printing in Plain Paper/Color
setting.
Decrease the value if light specks
(or streaks) or snow flake like
printing results in high density
print areas.
Trnspr Black Setting:
As for Paper Black Setting above.
-2, -1, 0, +1, +2
Trnspr Color Setting:
As for Paper Color Setting above.
-2, -1, 0, +1, +2
SMR Setting:
-3, -2, -1, 0, +1, +2,
+3
To correct variations in print
results caused by temperature/
humidity conditions and difference
in print density/frequency.
Change the setting when print
quality is uneven.
Configuring Your Machine > 48
FEATURE
OPTION
Print Setup
(cont.)
Print Menu
(cont.)
DESCRIPTION
Printer Adjust
(cont.)
BG Setting:
-3, -2, -1, 0, +1, +2,
+3
To correct variations in print
results caused by temperature/
humidity conditions and difference
in print density/frequency.
Change the setting when
background is dark.
Print Position
Adjust
Front X Adjust:
-2.00~0~+2.00 mm
Front Y Adjust:
-2.00~0~+2.00 mm
Back X Adjust:
-2.00~0~+2.00 mm
Back Y Adjust:
-2.00~0~+2.00 mm
Color Menu
X adjust: Adjusts the position of
the whole printing image
perpendicular to the direction of
paper movement (i.e.
horizontally).
Y adjust: Adjusts the position of
the whole printing image parallel
to the direction of paper
movement (i.e. vertically).
Drum Cleaning
OFF, ON
Set to produce idling of a drum
before printing in order to reduce
horizontal white lines. This
shortens image drum life.
Hex Dump
OFF, ON
Prints out the data received from
the host PC in hexidecimal code.
Density Control
Manual, Auto
If set to Auto, image density will
be automatically adjusted at
power on, when a new image
drum or toner cartridge is
installed, and at intervals of 100,
300 and 500 drum counts. If a 500
drum count interval occurs during
a print job it will occur at the end
of that job, and will take up to 55
seconds. If set to manual, this
adjustment will only be performed
when initiated by the next menu
item.
Adjust Density
Execute
Press Yes to execute or No to
cancel.
Selecting this will perform the auto
density set up immediately.
Color Tuning/
Print Pattern
Execute
Press Yes to execute or No to
cancel.
Selecting this item prints the color
tuning pattern to help you adjust
the color balance.
Configuring Your Machine > 49
FEATURE
OPTION
Print Setup
(cont.)
Color Menu
(cont.)
DESCRIPTION
Cyan
HIGHLIGHT
-3, -2, -1, 0, +1, +2,
+3
Cyan MID-TONE
-3, -2, -1, 0, +1, +2,
+3
Cyan DARK
-3, -2, -1, 0, +1, +2,
+3
Magenta
HIGHLIGHT
-3, -2, -1, 0, +1, +2,
+3
Magenta MIDTONE
-3, -2, -1, 0, +1, +2,
+3
Magenta DARK
-3, -2, -1, 0, +1, +2,
+3
Yellow
HIGHLIGHT
-3, -2, -1, 0, +1, +2,
+3
Yellow MIDTONE
-3, -2, -1, 0, +1, +2,
+3
Yellow DARK
-3, -2, -1, 0, +1, +2,
+3
Black
HIGHLIGHT
-3, -2, -1, 0, +1, +2,
+3
Black MID-TONE
-3, -2, -1, 0, +1, +2,
+3
Black DARK
-3, -2, -1, 0, +1, +2,
+3
Cyan Darkness
-3, -2, -1, 0, +1, +2,
+3
Magenta
Darkness
-3, -2, -1, 0, +1, +2,
+3
Yellow Darkness
-3, -2, -1, 0, +1, +2,
+3
Black Darkness
-3, -2, -1, 0, +1, +2,
+3
Adjust
Registration
Execute
Adjusts image density for each
color component (cyan, magenta,
yellow and black). Normal setting
is 0.
Adjusts darkness of each color
(cyan, magenta, yellow and
black). Normal setting is 0.
Press Yes to execute or No to
cancel.
Performs automatic color
registration adjustment. Normally
this is done on power on and when
the top cover is opened and then
closed. This process accurately
aligns the cyan, magenta and
yellow images to the black image.
CYAN Reg Fine
Adj
-3, -2, -1, 0, +1, +2,
+3
MAGENTA Reg
Fine Adj
-3, -2, -1, 0, +1, +2,
+3
YELLOW Reg
Fine Adj
-3, -2, -1, 0, +1, +2,
+3
Ink Simulation
OFF, SWOP,
EUROSCALE, JAPAN
Configuring Your Machine > 50
Performs fine adjustment of image
timing in relation to the black
image component.
Selects from a range of industry
standard color swatches.
FEATURE
OPTION
Print Setup
(cont.)
Color Menu
(cont.)
DESCRIPTION
UCR
Low, Medium, High
Selects the limitation of the toner
layer thickness.
If paper curl occurs in dark
printing, selecting Medium or Low
sometimes helps reduce curl.
CMY100%
Density
Disable, Enable
When enabled, black areas are
produced using 100% C, M, and Y
instead of black. This results in a
glossier finish.
CMYK
Conversion
OFF, ON
Setting to OFF will simplify the
conversion process of CMYK data,
which will reduce process time.
This setting is ignored when Ink
Simulation function is used.
Sys Config
Menu
PCL Setup
Personality
Auto Emulation,
PCL, IBM PPR, EPSON
FX, PS3 Emulation
This item selects which industry
standard emulation your unit
should use. When set to Auto,
incoming data is examined and the
correct emulation is automatically
selected each time a print job is
received.
Alarm release
Manual, Auto
When Manual, non-critical
warnings, such as requests for a
different paper size, can be
cleared by pressing the RESET
button. When set to Auto, they are
cleared when the print job
resumes.
Auto Continue
OFF, ON
Determines whether or not the
unit will automatically recover
from a memory overflow
condition.
Error Report
OFF, ON
If ON, the unit will print error
details when a PostScript
emulation error occurs.
Font Source
Resident
Specifies the location of the PCL
default font. Normally this will be
internal unless additional fonts are
installed in the expansion POM slot
or additional fonts have been
downloaded to RAM as permanent
fonts.
Font No.
1|00~90
Sets the PCL font number.
Font Pitch
0.44~10.00~99.99
CPI
Sets the width of the PCL default
font.
Font Height
4.00~12.00~999.75
Point
Sets the height of the PCL default
font.
Symbol Set
PC-8
PCL symbol set. If the font source
and number are changed to one
which does not support the
selected symbol set, this must be
changed to an available symbol
set for that font.
Configuring Your Machine > 51
FEATURE
OPTION
Print Setup
(cont.)
PCL Setup
(cont.)
DESCRIPTION
A4 Print Width
78 Column, 80
Column
Sets the number of columns
subject to Auto LF with A4 paper in
PCL. This is the value when Auto
CR/LF Mode is set to OFF with the
10CPI character.
White Page Skip
OFF, ON
Selects whether blank pages are
printed or not.
CR Function
CR, CR+LF
Selects whether a received
carriage return character (0Dh)
also causes a line feed.
LF Function
LF, LF+CR
Selects whether a received line
feed character (0Ah) also causes a
carriage return.
Print Margin
Normal, 1/5 Inch,
1/6 Inch
Sets the non-printable page area.
Normal is PCL compatible.
True Black
OFF, ON
Selects whether black image data
is printed using black toner (True
Black ON) or 100% CMY. (Valid in
PCL emulation mode only.)
Pen Width
Adjust
OFF, ON
The thinnest line width in PCL, a 1dot line, may look broken.
ON: when the thinnest line width
is specified, line width is
emphasized to look wider.
OFF: the line appears as specified.
Tray ID#
Tray 2:
01~05~59
Tray 3:
01~20~59
Sets the number to specify Tray 2,
Tray 3, and MP Tray for the paper
feed destination command in
PCL5e emulation.
MP Tray:
01~04~59
IBM PPR
Setup
Character Pitch
10 CPI, 12 CPI, 17
CPI, 20 CPI,
PROPORTIONAL
Specifies character pitch in IBM
PPR emulation.
Font Condense
12CPI - 20CPI,
12CPI - 12CPI
Specifies 12CPI pitch for Condense
Mode.
Character Set
SET-1, SET-2
Specifies a character set.
Symbol Set
IBM 437
Specifies a symbol set.
Letter 0 Style
Disable, Enable
Specifies the style that replaces
9BH with letter o and 9DH with a
zero
Zero Character
Normal, Slashed
Sets the zero to be slashed or
unslashed.
Line Pitch
6 LPI, 8 LPI
Specifies the line spacing.
White Page Skip
OFF, ON
Selects whether blank pages are
printed or not.
Configuring Your Machine > 52
FEATURE
OPTION
Print Setup
(cont.)
IBM PPR
Setup
(cont.)
DESCRIPTION
CR Function
CR, CR+LF
Selects whether a received
carriage return character (0Dh)
also causes a line feed.
LF Function
LF, LF+CR
Selects whether a received line
feed character (0Ah) also causes a
carriage return.
Line Length
80 COLUMN, 136
COLUMN
Specifies the number of characters
per line.
Form Length
11 Inch, 11.7 Inch,
12 Inch
Specifies the length of paper.
TOF Position
0.0 Inch - 1.0 Inch
Specifies the distance of print from
the top edge of the paper.
Left Margin
0.0 Inch - 1.0 Inch
Specifies the distance of print from
the left hand edge of the paper.
Fit to Letter
Enable, Disable
Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
Text Height
Same, Diff
Sets the height of a character.
SAME: Regardless of CPI, same
height
DIFF: As CPI, character heights
vary.
EPSON FX
Setup
Cont Paper
Mode
OFF, ON
If you have multiple feed trays
installed in which the media is the
same size and type you can enable
continuous paper mode. When one
tray runs out of paper, the unit will
switch to another tray.
Character Pitch
10 CPI, 12 CPI, 17
CPI, 20 CPI,
PROPORTIONAL
Specifies character pitch in this
emulation.
Character Set
SET-1, SET-2
Specifies a character set.
Symbol Set
IBM 437
Specifies a symbol set.
Letter 0 Style
Disable, Enable
Specifies the style that replaces
9BH with letter o and 9DH with a
zero
Zero Character
Normal, Slashed
Sets the zero to be slashed or
unslashed.
Line Pitch
6 LPI, 8 LPI
Specifies the line spacing.
White Page Skip
OFF, ON
Selects whether blank pages are
printed or not.
CR Function
CR, CR+LF
Selects whether a received
carriage return character (0Dh)
also causes a line feed.
Line Length
80 COLUMN, 136
COLUMN
Specifies the number of characters
per line.
Configuring Your Machine > 53
FEATURE
OPTION
Print Setup
(cont.)
EPSON FX
Setup
(cont.)
DESCRIPTION
Form Length
11.7 Inch, 11 Inch,
12 Inch
Specifies the length of paper.
TOF Position
0.0 Inch - 1.0 Inch
Specifies the distance of print from
the top edge of the paper.
Left Margin
0.0 Inch - 1.0 Inch
Specifies the distance of print from
the left hand edge of the paper.
Fit to Letter
Enable, Disable
Sets the printing mode that can fit
print data, equivalent to 11 inches
(66 lines), in the LETTER-size
printable area.
Text Height
Same, Diff
Sets the height of a character.
SAME: Regardless of CPI, same
height
DIFF: As CPI, character heights
vary.
Network
Menu
Network
Setup
Cont Paper
Mode
OFF, ON
If you have multiple feed trays
installed in which the media is the
same size and type you can enable
continuous paper mode. When one
tray runs out of paper, the unit will
switch to another tray.
TCP/IP
Disable, Enable
Enables or disables this network
protocol.
IP Version
IPv4, IPv4 + IPv6
Set up the IP version.
Display condition: TCP/IP protocol
must be enabled.
NetBEUI
Disable, Enable
Enables or disables this network
protocol.
NetBIOS over
TCP
Disable, Enable
Enables or disables this network
protocol.
Display condition: TCP/IP protocol
must be enabled.
NetWare
Disable, Enable
Enables or disables this network
protocol.
EtherTalk
Disable, Enable
Enables or disables this network
protocol.
Frame Type
Auto, 802.2, 802.3,
ETHERNET II, SNAP
Selects the Ethernet MAC layer
frame type.
Display condition: Netware must
be enabled.
IP Address Set
Manual, Auto
Specifies whether IP address
allocation is automatic (DHCP) or
manually assigned.
Display condition: TCP/IP protocol
must be enabled.
IPv4 address
xxx.xxx.xxx.xxx
Current assigned IP address.
To change, enter the address
using the numerical keypad. Press
Enter to register new address.
Display condition: TCP/IP protocol
must be enabled.
Configuring Your Machine > 54
FEATURE
OPTION
Network
Menu (cont.)
Network
Setup
(cont.)
DESCRIPTION
Subnet Mask
xxx.xxx.xxx.xxx
Current assigned subnet mask. To
change, proceed as above.
Display condition: TCP/IP protocol
must be enabled.
Gateway
Address
xxx.xxx.xxx.xxx
Current assigned gateway
address. To change, proceed as
above.
Display condition: TCP/IP protocol
must be enabled.
Web
Disable, Enable
Enables or disables web config.
facility.
Display condition: TCP/IP protocol
must be enabled.
Telnet
Disable, Enable
Enables or disables Telnet config.
facility.
Display condition: TCP/IP protocol
must be enabled.
FTP
Disable, Enable
Enables or disables communication
via FTP.
Display condition: TCP/IP protocol
must be enabled.
IPSec
Disable, Enable
Enable via the web page or
Configuration Tool.
SNMP
Disable, Enable
Enables or disables SNMP of FTP
(TCP/IP or NetWare).
Display condition: TCP/IP protocol
must be enabled.
Network Scale
Small, Normal
Normal: Can work effectively even
when connected to a HUB that has
a spanning tree feature. However,
printer start up time gets longer
when computers are connected to
two or three small LANs.
Small: Computers can cover from
two or three small LANs to a large
LAN, but it may not work
effectively when it is connected to
a HUB with a spanning tree
feature.
Mail Server
Setup
HUB Link
Setting
Auto Negotiate,
100BASE-TX FULL,
100BASE-TX HALF,
10BASE-T FULL,
10BASE-T HALF
Sets the hub linking method.
Network PSProtocol
ASCII, RAW
Select PostScript data format for
the network port.
Factory Defaults
Execute
Select Yes to reload the settings
present when the unit was setup
by the manufacturer.
SMTP server
SMTP Port
Set the host name for the SMTP
server.
00000 ~ 00025 ~
65535
Configuring Your Machine > 55
Set the port number.
FEATURE
OPTION
Network
Menu (cont.)
Mail Server
Setup
(cont.)
LDAP
Server
Setting
DESCRIPTION
SMTP
Encryption
None, SMTPS,
STARTTLS
POP3 server
Select encryption method.
Set the IP address or host name
for the POP3 server.
POP3 Port
00000 ~ 00110 ~
65535
Set the port number.
POP3 Encryption
None, POP3S,
STARTTLS
Select encryption method.
Authentication
method
None, SMTP, POP
Set the authentication method.
SMTP User ID
User defined
Set a user ID for the SMTP server.
SMTP password
User defined
Set a password for the SMTP
server.
POP User ID
User defined
Set a user ID for the POP3 server.
POP password
User defined
Set a password for the POP3
server.
LDAP Server:
user defined
Set the host name for the LDAP
server.
Port No.:
Set the port number.
Server Setting
00001 ~ 00389 ~
65535
Attr
Timeout:
010 ~ 030 ~ 120
Enter the LDAP server timeout in
seconds.
Max. Entries:
005 ~ 100
Set the maximum number of
search results from the LDAP
server.
Search Root:
Enter the desired root.
Name1:
Edit the LDAP search attribute if
required.
cn
Name2:
sn
Name3:
givenName
E-mail Address:
mail
Addnl Filter:
Authentication
Method:
Anonymous,
Simple, Digest-MD5,
Secure Protocol
User ID:
Set the authentication method for
LDAP.
Set a user ID for the LDAP server.
user defined
Password:
user defined
Encryption
None, LDAPS,
STARTTLS
Configuring Your Machine > 56
Set a password for the LDAP
server.
Set the encryption method.
FEATURE
OPTION
DESCRIPTION
Network
Menu (cont.)
SecurePrtc
SrvSetting
Domain
Management
Standby
Screen
Setup
Copy Screen
Domain must be registered in the
DNS server.
1. Doc Type
2. Density
Default settings listed, these can
be changed if required.
3. Tray
4. Zoom
5. Sort
Fax Screen
1. Speed Dial
2. Doc. Type
3. Density
4. Redial
5. OffHook
Scanner Screen
1. NetworkPC
2. E-mail
3. USB Memory
Address
Book Tab
Settings
Auto Reset
Time
Default Mode
Copy, Fax, Scan,
Print
Fax
Do not register, All,
Group01 - Group32,
Numeric List, ABC,
DEF, GHI, JKL, MNO,
PQRS, TUV, WXYZ,
Symbol
Maximum of three destination tabs
can be registered to display on the
standby screen.
E-mail
Do not register, All,
Group01 - Group32,
Numeric List, ABC,
DEF, GHI, JKL, MNO,
PQRS, TUV, WXYZ,
Symbol
Maximum of three destination tabs
can be registered to display on the
standby screen.
Copy screen
Reset Time:
Select the required screen reset
interval.
01~03~10 minutes
Reset After Scan:
OFF, ON
Fax Screen
Reset Time:
01~03~10 minutes
Scanner Screen
Reset Time:
01~05~10 minutes
Reset After Scan:
OFF, ON
Sound
Setup
Specify whether or not to reset
once scan job is complete.
Select the required screen reset
interval.
Select the required screen reset
interval.
Specify whether or not to reset
once scan job is complete.
Volume
OFF, Low, Middle,
High
Select volume level.
Key Touch
Volume
OFF, Low, Middle,
High
Select key touch volume level.
Key Touch Tone
Fax:
High, Mid, Low
Select key touch tone.
Copy:
High, Mid, Low
Scan:
High, Mid, Low
Configuring Your Machine > 57
FEATURE
OPTION
Management
(cont.)
Sound
Setup
(cont.)
DESCRIPTION
Fax Ringer
OFF, ON
Select ON to sound the fax ringer
when a fax is received.
OPCompleteSou
ndVolume
OFF, Low, Middle,
High
Select volume level for job
complete acknowledgment.
OPCompleteSou
nd
Copy Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Select sound option to
acknowledge when a particular job
type is completed.
Test
Press Test to hear sound demo.
Transmission
Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
Rx Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
Rx Print Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
E-mail sent
Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
Report Print
Completed:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
PC Print Completed.:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
Flatbed Scan
Completed.:
OFF, TYPE1, TYPE2,
TYPE3, Voice
Test
Guidance
Paper Jam Alert
OFF, ON
Select ON to sound an alarm to
alert the user in the event of a
paper jam occurring.
OP. Guidance
Mode
Auto, Manual
See “Voice Guidance Settings” on
page XX.
OP. Guidance
Volume
Low, Middle, High,
Full
Error Guidance
Volume
OFF, Low, Middle,
High, Full
Notification
Volume
OFF, Low, Middle,
High, Full
Configuring Your Machine > 58
FEATURE
OPTION
Management
(cont.)
Local
Interface
DESCRIPTION
USB Menu
USB:
Enable, Disable
Soft Reset:
Enable/disable communication
through the USB interface.
Disable, Enable
Enable/disable the soft reset
command.
Speed:
Select the interface speed.
480Mbps, 12Mbps
USB PS-Protocol:
Select data format.
ASCII, Raw
Offline Receive:
Enable/disable offline receive.
Disable, Enable
Serial Number:
Enable/disable Serial Number.
Disable, Enable
Parallel Menu
Disable, Enable
Parallel:
Enable/disable communication
through the parallel interface.
Bi-Direction:
Enable/disable Bi-Direction.
Disable, Enable
EPC:
Enable/disable EPC.
Disable, Enable
ACK Width:
Specify acknowledgment width.
Narrow, Medium,
Wide
ACK/BUSY Timing:
Specify acknowledgment timing.
ACK In Busy, ACK
While Busy
I-PRIME:
Specify I-PRIME setting.
Disable, 3 Micro
Sec, 50 Micro Sec
Parallel PS-Protocol:
Select data format.
ASCII, Raw
Offline Receive:
Enable/disable offline receive.
Disable, Enable
System
Setup
Access Control
PIN, User/Password,
Disable
Enable access control to restrict
usage to authorized user only.
User Auth.
Method
Local, LDAP, Secure
Protocol
Condition for display: Access
Control must be set to User/
Password.
Unit of Measure
millimeter, inch
Select unit of measure.
Date Format
mm/dd/yyyy,
dd/mm/yyyy,
yyyy/mm/dd
Select desired date format.
Allow all reports
to print
Enable, Disable
Enable/disable report printing.
Near Life LED
Disable, Enable
Enable/disable near life LED.
Address info
lock timeout
01~03~10 minutes
Enter time-out duration.
Configuring Your Machine > 59
FEATURE
OPTION
Management
(cont.)
System
Setup
(cont.)
USB Memory
interface
Disable, Enable
Select disable to turn off scan to
USB function.
Power Save
Power Save
enable
OFF, ON
Enable/disable power save
feature.
Power Save
Time
5, 15, 30, 60, 240
minutes
Select desired time interval before
machine enters power save mode.
Receive Buffer
Size
Auto, 0.5MB, 1MB,
2MB, 4MB, 8MB,
16MB, 32MB
Specify the size of the buffer you
want to use to receive data.
Resource Save
Auto, OFF, 0.5MB,
1MB, 2MB, 4MB,
8MB, 16MB, 32MB
Specify the size of the buffer you
want to use for resource saving.
Memory
Setup
Flash
Memory
Setup
DESCRIPTION
Initialize
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Condition for display:
Storage Maint Setup -> Initial
Lock must be set to Disable.
HDD Setup
Initialize
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Condition for display:
Storage Maint Setup -> Initial
Lock must be set to Disable.
Format Partition
PCL, Common, PS
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Condition for display:
Storage Maint Setup -> Initial
Lock must be set to Disable.
Storage
Maint
Setup
Check File
System
Execute
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Check All
Sectors
Execute
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
HDD Erase
Execute
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Initial Lock
Disable, Enable
Enable/disable initial lock.
Encryption
Setup
Job Limitation
Disable, Encrypted
Job
Enable/disable limitation setting.
Language
Maint
Setup
Initialize
Making changes will automatically
restart the system. Press Yes to
continue or No to cancel.
Admin
Password
User defined
Enter new password.
Retype your password when
prompted to verify.
Note: password must be six
characters or more.
Configuring Your Machine > 60
FEATURE
OPTION
Management
(cont.)
Reset
Settings
Execute
Continuing will automatically
restart the system. Press Yes to
continue or No to cancel.
Job Log
Clear
Execute
Continuing will clear the job logs.
Press Yes to continue or No to
cancel.
Time Setup
user defined
Enter the current date and time
using the numerical keypad and
the on-screen arrows.
Set
Daylight
Saving
OFF, ON
Enable/disable daylight saving
setting.
Time Zone
user defined
Enter your countries time zone in
relation to GMT, using the
numerical keypad and the onscreen arrows.
Comm.
Line
Tone, Pulse
Select the appropriate dialling
method for the region you are in.
Reception
Mode
Fax Ready Mode
Tel/Fax Ready Mode
Fax/Tel Ready Mode
Ans/Fax Ready Mode
Tel Ready Mode
Specify the reception mode.
Dial Tone
Detection
OFF, ON
Enable/disable dial tone detection.
Busy Tone
Detection
OFF, ON
Enable/disable busy tone
detection.
Monitor
Control
OFF, Type 1, Type 2
Specify the monitor control
setting.
TTI
Register/
Edit
TTI 1, TTI 2, TTI 3
Register/Edit transmit terminal
identification (TTI) settings.
Standard
TTI
TTI 1, TTI 2, TTI 3
Select default TTI from the
registered list.
User Install
DESCRIPTION
TTI Number
Use the numeric keypad and onscreen buttons to enter your fax
number.
TTI
calendar
type
yyyy/mm/dd
mm/dd/yyyy
dd/mm/yyyy
Specify the TTI calendar date
format.
Super G3
OFF, ON
OFF=G3, ON=SuperG3
Mirror
Carriage
mode
Yes, No
If you need to move your machine
for any reason enable Mirror
Carriage mode to prevent any
damage to the mirror carriage.
Refer to “Appendix A - Moving and
transporting” on page 177 for full
details.
Erase
Privacy
Data
Yes, No
Continuing will delete all settings
and registered data.
Configuring Your Machine > 61
Job Programs Setting
FEATURE
OPTION
DESCRIPTION
Register
Use the QWERTY keyboard to enter and register a job
program.
Note: After registering the process, press the Job Programs
button on the control panel to save. Refer to “Job Programs”
on page 112.
Delete
Select the job program number you wish to delete from the
list.
Key Speed
Fastest, Fast, Normal,
Slow
Alter the speed at which each step is performed.
Edit Title
User defined
Select the macro number and use the on-screen keyboard to
edit the title.
Shutdown
NOTE
This item should always be selected before switching the unit off, to ensure
that no hard disk data is lost.
FEATURE
OPTION
DESCRIPTION
Shutdown
Yes, No
Select Yes to perform a controlled shutdown of the unit, ensuring that
all files on the internal hard disk are closed before power is turned off.
Only power the unit off when the display indicates that shutdown is
complete.
Note: If you are shutting down the unit before moving it to another
location, refer to “Appendix A - Moving and transporting” on page 177
for full instructions.
Configuring Your Machine > 62
Explanation of Filing Protocols
FTP
FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the
Internet from one computer to another. FTP uses RFC 959[FTP] as its protocol. Therefore,
ensure you have a legal FTP account with the privilege of writing under the directory to save
the files and password before using FTP to save documents. To add a sub-directory from
the unit, you need to have the privilege of adding a new directory.
HTTP
HTTP uses RFC 2616[HTTP 1.1] as its protocol, and the default Port is usually 80. If you
are not using the HTTP port to save files, you must change the unit HTTP Port to the port
for the Web Server.
Generally speaking, a Hyper Text Transfer Protocol (HTTP) Web Server will use an
anonymous account for authentication, so that the user can link directly to the web page
without entering the user name and password first. Therefore, if the HTTP Server does use
an anonymous account for authentication when you use this unit to save files, there is no
need for setting any text in the login name and password fields for the unit.
On the other hand, if the HTTP server does not allow an anonymous account for
authentication to connect to the web page, the user will be prompted to enter a user name
and password first when connecting to the web site. In this mode, the file saving feature is
available only when entering the user name and password permitted by the server in the
Login name and Password field for the unit.
Therefore, make sure of the mode that your Web Server allows before using HTTP for file
saving. If anonymous access mode is not allowed, you must have a legal HTTP account and
password.
Since this unit will check whether the directory for file saving really exists before proceeding
to file saving and writing after scanning to the specified directory, you have to set the
directory for files saving as “browse” and allow for writing in the Web Server; otherwise the
unit will not be able to write the file into the directory.
If you wish to use the unit to save files, in addition to making some settings in Web Server,
you will have to confirm that the account has writing privilege for connecting to the Web
Server. If not, the unit will not be able to “write” the scanned file in the file system.
Configuring Your Machine > 63
Setting IIS Anonymous Access:
1.
Start Internet service manager in “Control Panel”.
2.
Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet.
3.
Select Properties.
4.
In the X cabinet dialogue box, select the Directory security tab, and click Edit for
“Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is
selected in the “Authentication Methods” dialog box.
5.
Click Edit to open “Account for anonymous access”.
NOTE
Make sure that the account stored in your computer system, in the
“username” file, has sufficient privilege to access the file system.
Configuring Your Machine > 64
Setting IIS Privileged Access:
1.
As in “Setting IIS anonymous access”, start “Internet service manager” and select
Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties.
2.
Select the Directory tab on the Properties page. Ensure the privileges for “Read”,
“Write” and “Directory Browsing” are selected.
NOTE
If the file management system on your server is NTFS, in order to allow IIS to
use an anonymous account to access the files in the directory of
C:\Inetpub\wwwroot\X cabinet\Files, you have to make sure the anonymous
account has the correct privileges. You should make the following settings:
1. Select C:\Inetpub\wwwroot\X cabinet\Files directory in Windows Explorer,
and right click to select Properties.
2. Select the Security tab in the File dialogue box, and then Everyone.
3. Select the privileges for Read and Execute, Folder Properties List, Read
and Write.
After that every user has the privilege to manage all files in the directory for saving files.
NOTE
1. For security of the scanned files, “Everyone” should not be allowed to
have full privileges of the file directory. Therefore, when setting the
access privilege for your file system, it is recommended that you set the
privilege of the directory for saving files to IIS anonymous account, or
users and groups that can use that directory only.
2. Please note that HTTP cannot add a server sub-directory from this unit.
When using Apache as the HTTP server, according to their documentation, it must have
SCRIPT to run the HTTP PUT method. Although the document is attached with a Perl
example, you will need to modify it before applying it, since this unit uses Transferencoding of Chunked. In addition, the Apache will have to be set to accept this unit. For
more information refer to the relevant Apache documentation.
CIFS
CIFS (Windows Network Share) is a file saving protocol generally used for “resource
sharing” of a network in Microsoft Windows systems. Set up the “shared directory” as per
the network settings for sharing in MS Windows. Under the User level mode of Windows
2000, use the account and password with the privilege of “write” as the login name and
Password for the unit folder.
Configuring Your Machine > 65
Setting the Fax Features
NOTE
If you ran the driver installer program from the CD-ROM you may have already
set the time zone, date and time via the Panel Downloader utility.
Initial Set Up
The following parameters must be set before using the fax function on your unit:
•
Time zone
•
Date and time
There are other parameters that can be adjusted to suit your personal preferences later if
required, refer to fax set up table for details (See “Advanced Set Up” on page 66.).
To set fax parameters:
1.
Press the Setup button on the control panel.
2.
From the touch screen, press the Admin Setup button.
3.
Using the on-screen keyboard, enter the admin password and press Enter.
4.
From the touch screen, press the User Install button.
5.
Select Time Zone and using the on-screen arrows or keypad, set the correct time
differential.
6.
If required, press Set Daylight Saving and select ON.
7.
Select Time Setup and using the on-screen arrows or keypad, set the correct date
and time.
8.
Press Enter to confirm.
9.
Press Enter to enable.
NOTE
If connecting the machine through a private branch exchange (PBX) line, you
must also specify a dial prefix to allow the machine to obtain an external line
before dialling. Refer to “Connecting to a PBX” on page 69.
Advanced Set Up
Your machine offers a multitude of features which reduce the time required for manual
operation and make fax communications more efficient.
Configuring Your Machine > 66
Assigning Fax Numbers to the Address Book
The machine can hold up to 500 speed dial numbers and 32 group settings in the address
book. To add a new number to the address book:
From the Setup screen
To assign a fax destination number to a speed dial entry:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
On the touch screen, press Address Book.
3.
Press Speed Dial.
From here you can enter, edit, delete, sort, insert and assign group dial numbers.
4.
Press the Register/Edit button.
5.
Select the desired speed dial number.
6.
Using the numeric keypad, type in the destination fax number and press Enter.
NOTE
• If the destination fax number has an “extension number”, press the
Pause button between numbers. The machine will insert a pause when
dialling.
•
If your unit is connected to a PBX (private branch exchange), you will
need to add a Prefix in order to access to the outside line. Refer to
“Connecting to a PBX” on page 69.
•
If you need to change the dialing method for the region, press the Tone
button to change the call parameters for this particular number.
•
If you make a mistake while entering the number, press the Clear button
to delete the last digit.
7.
If required, select Name and type in the fax number destination name, then press
Enter.
8.
If required, select Group No then select the group number to assign the fax number
to. Press Enter.
NOTE
Each group can have a maximum of 500 entries.
9.
Press Enter to save the speed dial entry or press Cancel to exit without saving.
10.
Press Close (on four screens) to exit the menu.
Configuring Your Machine > 67
From the Fax Ready screen
To assign a fax destination number to a speed dial entry:
1.
Press the Fax button on the control panel to prompt the Fax Ready screen.
2.
On the Numeric List tab, select the desired speed dial number.
3.
At the prompt select Yes to continue and register your destination fax number or
select No to cancel the operation.
4.
Using the numeric keypad, enter the destination fax number and press Enter.
NOTE
• If the destination fax number has an “extension number”, press the
Pause button between numbers. The machine will insert a pause when
dialling.
•
If your unit is connected to a PBX (private branch exchange), you will
need to add a Prefix in order to access to the outside line. Refer to
“Connecting to a PBX” on page 69.
•
If you need to change the dialing method for the region, press the Tone
button to change the call parameters for this particular number.
•
If you make a mistake while entering the number, press the Clear button
to delete the last digit.
5.
If required, select Name and type in the fax number destination name, then press
Enter.
6.
If required, select Group No then select the group number to assign the fax number
to. Press Enter.
NOTE
Each group can have a maximum of 500 entries.
7.
Press Enter to save the speed dial entry or press Cancel to exit without saving.
Deleting an Entry from the Address Book
To delete an entry from the address book:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
On the touch screen, press Address Book.
3.
Press Speed Dial.
From here you can enter, edit, delete, sort, insert and assign group dial numbers.
4.
Press the Delete button.
If you wish to delete the entry and shift the remaining entries up to remove the
“deleted entry” then press the Delete and Sort button.
5.
Select the desired speed dial number.
6.
At the prompt select Yes to confirm you want to delete the entry or select No to
cancel the operation.
7.
Press Close (on four screens) to exit the menu.
Configuring Your Machine > 68
Connecting to a PBX
Private Branch Exchanges (PBXs) are private telephone systems used to route calls
internally, for example, in a company. When dialing a telephone number, if a prefix
(access) number is required to open an outside line, the line is connected to a PBX. If this
unit is going to be connected to a PBX, please make the following changes to enable it to
recognize the prefix digits in the telephone numbers used to obtain access to the outside
line. After dialing the prefix digits, the unit will wait until the outside line is available
(secondary dial tone detected) before dialing the rest of the number.
1.
Press the Setup button on the control panel.
2.
From the touch screen, press the Admin Setup button.
3.
Using the on-screen keyboard, enter the administrator password and press Enter.
4.
From the touch screen, press the Fax Setup button.
5.
From the touch screen, press the Other Settings button.
6.
From the touch screen, press the Arrow button and navigate to page 2.
7.
From the touch screen, press the PreFix button.
8.
Use the on-screen arrow buttons and keypad to enter the required prefix and press
Enter.
9.
Press Close (on four screens) to store the new setting and exit the menu.
Configuring Your Machine > 69
Automatic Redial
You can set the fax to automatically redial if the initial fax transmission fails. The machine
will redial on:
•
Line busy
•
No answer
•
Communication error
To set auto-redial:
1.
Press the Setup button on the control panel.
2.
From the touch screen, press the Admin Setup button.
3.
Using the on-screen keyboard, enter the administrator password and press Enter.
4.
From the touch screen, press the Fax Setup button.
5.
From the touch screen, press the Other Settings button.
6.
From the touch screen, press the Redial Tries button.
7.
Use the on-screen arrow buttons and keypad to enter the required redial attempts
(between 0 and 14), then press Enter.
8.
From the touch screen, press the Redial Interval button.
9.
Use the on-screen arrow buttons and keypad to enter the required redial interval
(between 0 and 5 minutes), then press Enter.
10.
Press Close (on four screens) to store the new setting and exit the menu.
Reception Mode
You can change the way your unit handles incoming fax transmissions and telephone calls
(if you have a telephone handset connected) depending on your office requirements.
Choose from:
•
Fax Ready Mode
•
Tel/Fax Ready Mode
•
Fax/Tel Ready Mode
•
Ans/Fax Ready Mode
•
Tel Ready Mode
To change the reception mode:
1.
Press the Setup button on the control panel.
2.
From the touch screen, press the Admin Setup button.
3.
Using the on-screen keyboard, enter the administrator password and press Enter.
4.
From the touch screen, press the User Install button.
5.
From the touch screen, press the Reception Mode button.
6.
Select the required reception mode and press Enter.
7.
Press Close (on three screens) to store the new setting and exit the menu.
Configuring Your Machine > 70
Adding a Telephone Handset
If you want to add a telephone handset to your unit, connect the line to the Tel socket (in
certain countries it may be necessary to use a telephone plug adaptor).
You will also need to update the telephone settings to set the ring response:
1.
Press the Setup button on the control panel.
2.
From the touch screen, press the Admin Setup button.
3.
Using the on-screen keyboard, enter the administrator password and press Enter.
4.
From the touch screen, press the Fax Setup button.
5.
From the touch screen, press the Other Settings button.
6.
From the touch screen, press the Ring Response button.
7.
Using the arrow keys, select the required response setting (between 0 and 10 times)
and press Enter.
8.
Press Close (on four screens) to store the new configuration setting and exit the
menu.
NOTE
You must also set the reception mode to the appropriate setting. See
“Reception Mode” on page 70.
Configuring Your Machine > 71
Access Control
If your Administrator has enabled access control on your machine, it will automatically start
up in access control mode. You will not be able to use it until you have provided valid login
information. If the access control setting is:
•
PIN; you will need to provide a valid PIN (personal identification number).
•
User/Password; you will need to provide a valid user ID and password.
After using it, you will be expected to log out, leaving the scanner unit in access control
mode, unable to be used by unauthorized users.
Logging In
1.
If the PIN screen is displayed on the touch screen, press the PIN No. field and
use the numeric keys to enter your PIN, then press Enter. Press the Log in button.
NOTE
If you logged in using the Admin ID (default is 000000), you will also need to
enter the Admin Password. Using the QWERTY keyboard, enter the password
and press Enter to confirm.
2.
If the User/Password screen is displayed on the touch screen, press the User
Name field and use the QWERTY keyboard to enter your user name. Press Enter to
confirm. Press the Password field and use the QWERTY keyboard to enter your
password. Press Enter to confirm. Press the Log in button to continue.
3.
The machine is now available to use.
Logging Out
When you have finished using the machine, select Others > Logout to return to the access
control screen.
Access Control > 72
Operation
With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to
use. After the machine has been configured, operating is quite straight forward.
NOTE
If an access control screen is displayed on the touch screen panel, enter your
login details to display the default Copy screen. Refer to “Access Control” on
page 72 for details.
The following sections describe how to copy, fax, and scan your documents.
Loading Document(s)
This MFP can scan/copy/send/fax document(s) either in the ADF (Automatic Document
Feeder) or on the glass. If you need to send multiple pages, load paper in the ADF or enable
the continous scan feature and set your documents on the glass (refer to “Continuous Scan
Mode” on page 111 for details).
The ADF can handle up to 50 sheets of letter paper or 25 sheets of tabloid paper, of weight
16 to 34 lb. US Bond (60 - 128 g/m2) at one time. The ADF can handle media up to 35.4
inches (900 mm) in length (operator assistance required).
If you need to scan/copy/send/fax pages from books, newspaper clippings, or paper with
wrinkles or curls, place them on the glass.
Placing Document(s) in the ADF
Before using the ADF, please make sure that your paper meets the following specifications:
•
Document(s) should be square or rectangular and in good condition (not fragile or
worn).
•
Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes.
•
Document(s) should be free of staples, paper clips, paper sticky notes.
•
Keep the glass clean and without any documents left on it.
NOTE
To transmit irregular types of document(s), place the document(s) on the
glass or make a copy first and then transmit the copy instead.
1.
If you have multiple pages, fan the pages to avoid paper jams. The ADF holds up to
50 pages at one time.
1
2
3
2.
Place the document with the text face UP in the ADF and make sure that the top of
each page is fed in first.
Operation > 73
3.
Adjust the Paper Guides (1) to center the document in the ADF.
Placing Document(s) on the Scanner Glass
1.
Open the document cover.
2.
Place your document with the text face DOWN on the glass and align it to the upperleft corner.
3.
Close the document cover.
Operation > 74
Copying
NOTE
Copying will only occur when the selected tray (or one of the trays when Tray
Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to
“Paper Setup” on page 32.
Basic Operation
1
2
3
4
1.
Place your document(s) with text face UP in the ADF or face DOWN on the scanner
glass.
2.
If required, press the Copy button (1) on the control panel to prompt the Copy
Ready screen.
NOTE
Factory default setting is Copy mode.
3.
Press Mono (2) to copy your document(s) in black and white, or Color (3) to copy
your document(s) in color.
NOTE
If you wish to cancel the copy process, press Stop (4) to abort the operation.
Increasing Number of Copies
The machine is preset to a copy count of 1. If you wish to increase the number of copies,
select the number of copies with the numeric keypad.
To increase the number of copies:
1.
If required, press the Copy button on the control panel to prompt the Copy Ready
screen.
2.
Enter number of copies required using the numeric keypad on the control panel. The
touch screen display will confirm the copy count selected.
Operation > 75
Advanced Operation
Using the options available on the touch screen, you can alter the scan output to suit your
needs:
1
2
3
4
5
6
NO.
FEATURE
OPTION
1
Others
N-in-1
DESCRIPTION
OFF
2-in-1
4-in-1
8-in-1
Allows you to print multiple pages of
the document onto a single sheet of
paper.
Repeat
OFF
x2
x4
x8
Allows you to print multiple images of
an original document on a single
sheet.
Book Copy
OFF, Left, Right
Allows you to select how book copies
are printed, whether the left hand
page or right hand page is printed
first. If enabled, set your original
document on the glass.
2-n-1 layout orientation and image
order is fixed. If you specify 4-in-1 or
8-in-1 you can specify horizontal or
vertical orientation. If you specify 2in-1, 4-in-1 or 8-in-1, set your original
documents on the ADF, alternatively
enable Cont. Scan mode and use the
document glass (see “Continuous
Scan Mode” on page 111).
Note: when book copy is enabled,
ensure that “Zoom” is set to Auto (see
page 79).
Margin
OFF, ON
Allows you to change the document
top and left margin areas.
Input range: -25 to +25mm.
EdgeErase
OFF, ON
Allows you to block out the peripheral
areas of the document where spurious
shadows and borders may arise when
copying with the document cover open
(such as with books and magazines)
or for other purposes.
Input range: 5 to 50mm.
Operation > 76
1
2
3
4
5
6
NO.
FEATURE
OPTION
1
Others
(cont.)
EraseCentr
DESCRIPTION
OFF, ON
Allows you to block out a centred
rectangular area of the document
where spurious shadows and borders
may arise when copying bound
originals (books, magazines) with the
centre spread layout.
Input range: 1 to 50mm.
DuplexCopy
Copy method: Off,
1->2 side, 2->2
sides, 2->1 side
Select the copy method.
Doc. Direction:
If duplex copying is specified, select
the required binding method.
Binding
Right&Left, Top
Mixed Size
OFF, ON
Allows you to load originals of same
width but different length in the ADF.
The following document sizes can be
set concurrently; A3 and A4 LEF, B4
and B5 LEF, A4SEF and A5 LEF.
When enabled, the tray setting is
automatic, you cannot specify a tray
manually.
Scan Size
Auto, A3, B4, A4,
A4 (SEF), B5, B5
(SEF), A5, A5
(SEF), Letter,
Letter (SEF),
Tabloid, Legal 14,
H.LTR
Allows you to select the document
size.
Cont. Scan
OFF, ON
Allows you to continue scanning more
documents. Allows you to construct a
single scan job from multiple
individual sheets or originals.
Contrast
-3, -2, -1, 0, +1,
+2, +3
Contrast setting
High: Enhance brightness
Low: Reduce brightness
Hue
[R] -3, -2, -1, 0,
+1, +2, +3 [G]
Red / green balance adjustment.
[R]: Enhance red.
[G]: Enhance green.
Operation > 77
1
2
3
4
5
6
NO.
FEATURE
OPTION
1
Others
(cont.)
Saturation
DESCRIPTION
-3, -2, -1, 0, +1,
+2, +3
Saturation setting
High: Enhance image sharpness
Low: Reduce hue
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
Adjust RGB contrast settings.
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
Logout
2
Doc. Type
If access control is enabled, logout
once you are finished to avoid any
unauthorized access.
Doc. Type
Text,
Text&Photo,
Photo, Extra Fine
Allows you to specify the type of
images on the document.
Removal for
Background
& ShowThrough
(sTHR)
Auto, OFF,
1(Low), 2, 3, 4,
5(High), sTHR
Allows you to block out the color
background of the image (assuming
document has a color background) such that the background color is not
printed.
Use Show-Through when copying
documents that are printed on both
sides (for example newspaper). This
function removes the reverse image
and characters.
3
Density
-3, -2, -1, 0, +1, +2, +3
Adjust density
Darker: Keep color intensity and
darker image.
Lighter: Reduce color intensity and
gives lighter image.
4
Tray
Auto,
Allows you to define the paper tray for
printing.
MPT, Tray 1
Auto - Allows for automatic tray
selection based on the document
image size and/or scaling setting
defined.
Operation > 78
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
5
Zoom
Auto ,
100%, Fit
Allows you to scale the copy using the
presets values or by scaling in 1%
increments up to 400% and down to 0
by pressing the + and - buttons.
Enlarge,
154%
H Letter->Legal
129%
Letter->Tabloid
122%
Legal->Tabloid
Reduce
78%
Legal->Letter
64%
Tabloid->Letter
6
Sort
ON prints 1 entire copy/set of the
multiple copy document at a time
(e.g. pages 1,2,3,1,2,3,1,2,3,…)
OFF batch prints the multiple copy
document page by page (e.g. pages
1,1,1,2,2,2,3,3,3,…)
OFF, ON
Operation > 79
Faxing
Basic Operation
1
2
3
4
1.
Place your document(s) with text face UP in the ADF or face DOWN on the scanner
glass.
2.
Press the Fax button (1) on the control panel to prompt the Fax Ready screen.
3.
Enter the destination fax number by either:
- typing in the number using the numeric keypad
- selecting the number from the speed dial list. Refer to “Assigning Fax Numbers to
the Address Book” on page 67 for details.
- pressing the Others button on the touch screen, then pressing Group Tx and
selecting from the group list
4.
Using the touch screen (2), set your send properties as required. Refer to “Advanced
Operation” on page 81 for details.
5.
Press the Mono button (3) to start sending your document(s).
NOTE
If you wish to cancel faxing, press Stop (4) to abort the operation.
Fax transmissions are sent in black and white only.
Operation > 80
Advanced Operation
Using the options available on the touch screen, you can alter the fax features to suit your
needs:
1
2
3
4
5
6
NO.
FEATUR
E
OPTION
DESCRIPTION
1
Others
Duplex Scan
OFF, Right&Left,
Top
Select the bound originals binding position.
Scan Size
Auto, A3, B4, A4,
A4 (LEF), B5
(LEF), A5 (LEF),
Letter, Letter
(LEF), Tabloid,
Legal 14, H.LTR
Allows you to select the paper size to match
the document size.
Group Tx
01 - 32
Select the required group dial number. Use
the on-screen arrows to scrolled to the next
page.
Cont. Scan
OFF, ON
Select ON to continue scanning further
pages. Allows you to construct a single scan
job from multiple individual sheets or
originals. Refer to “Continuous Scan Mode”
on page 111 for details.
TTI
OFF, ON
Prints TTI information on the header of the
transmitted fax.
TTI Select
user defined
Select the user defined TTI header.
Note: TTI must be ON.
MCF Report
OFF, ON
Select ON to print a fax confirmation after
transmission.
Delayed Tx
user defined
Delayed transmission allows you to fax
documents at a specific date and time.
Up to one hundred transmission times can
be scheduled up to one month in advance.
Polling
OFF, ON
Polling is a process in which documents are
loaded into a machine, and the machine is
then set to wait for a call from a remote
location before faxing.
This mode will allow you to retrieve
documents from a remote fax machine.
Operation > 81
1
2
3
4
5
6
NO.
FEATUR
E
OPTION
1
Others
(cont.)
FPolling
DESCRIPTION
OFF, ON
To turn ON, use the numeric keypad to enter
the sub-address of the remote machine.
If required, use the numeric keypad to enter
the password of the remote machine.
F-Code Tx
OFF, ON
F Code transmission is a function to
communicate using sub addresses or
passwords in accordance with the standard
of ITU-T. by creating and registering F Code
boxes you can execute confidential
communication and notice board
communication.
Use the numeric keypad to enter the subaddress.
If required, use the numeric keypad to enter
the password of the remote machine.
Note: up to 20 F code boxes can be
registered, Up to 30 documents can be
stored in one box.
Note: Polling and FPolling must be OFF.
Memory Tx
OFF, ON
Select OFF to enable real time transmission,
i.e. fax transmission synchronization with
scanning.
Dialling
Options
user defined
Use the numeric keypad to enter the fax
number. Allows you to add a prefix, pause,
tone, etc., for example if you are dialling an
“extension” number, add a pause between
destination number and the extension
number.
Press the Register button to assign a fax
number to the speed dial list.
Auto Rx
Logout
OFF, ON
Your MFP is set to receive faxes
automatically, if you wish to change this to
manual receive select OFF.
If access control is enabled, logout once you
are finished to avoid any unauthorized
access.
Operation > 82
1
2
3
4
5
6
NO.
FEATUR
E
OPTION
DESCRIPTION
2
Speed
dial
001 - 500
Enter the required speed dial number using
the numeric keypad or the on-screen
arrows. Input range 001-500.
Refer to “Assigning Fax Numbers to the
Address Book” on page 67 for details on how
to assign a fax destination to a speed dial
number.
3
Doc. Type
Normal, Fine, Ext-Fine, Photo,
Background
Allows you to specify the type of images on
the document.
4
Density
Lightest, Lighter, Normal, Darker,
Darkest
Adjust density
Dark: Keep color intensity and darker
image.
Light: Reduce color intensity and gives
lighter image.
5
Redial
Displays list of previously dialed numbers.
Select required number from the list then
press the Start button to manually redial.
Operation > 83
1
2
3
4
5
6
NO.
FEATUR
E
OPTION
DESCRIPTION
6
OffHook
OffHook, OnHook
Press to toggle to OnHook and use a
telephone handset (if connected).
Others
Selection options as above.
Doc Type.
Density
TTI
TTI Select
MCF Report
PreFix
Add dialling prefix to speed dial number.
Speed Dial
001 - 500
Enter the required speed dial number using
the numeric keypad or the on-screen
arrows.
Volume
OFF, Low, Middle,
High
Alter the volume setting.
Tone
Change dialing method for the region.
Manual Feed
If you wish to send multiple sets of documents from the ADF or flatbed, enable the
“continuous scan” feature. Refer to “Continuous Scan Mode” on page 111 for full details.
Broadcasting
This function allows you to send a fax to multiple recipients at the same time. By combining
abbreviation dials, groups and entering addresses using the numeric keypad, you can
specify up to 530 destinations at one time.
NOTE
Up to 30 addresses can be entered using the numeric keys.
NOTE
When real time transmission (Memory Tx set to OFF) or polling is executed
during broadcasting data, they are executed preferentially. In the case of
polling, it is executed preferentially when there is only one address specified.
Operation > 84
F Code Communication
F Code transmission is a function to communicate, using sub addresses or passwords in
accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords,
you can execute secure communication, bulletin box communication and polling
communication.
NOTE
• Up to 20 F code boxes can be registered.
•
Up to 30 documents can be stored in one box.
Sub Address, Password and ID Code
•
A sub address is a number to distinguish various F code boxes that are set in the
memory.
•
A password is a key to prevent wrongful sending and receiving.
•
An ID code is a key to access a secure box.
By using a sub address and password, the following functions can be used:
•
F Code Secure Communication
When an F code secure box is set in the recipient machine, by specifying the sub
address and password (if necessary) of its box, secure communication can be
executed.
On the receiving side of the secure communication, unless the specified ID code is
entered, a received document cannot be printed, therefore, this function is useful
when sending a document that needs a security protection. Refer to
- “Transmission using a Sub Address (F Code Transmission)” on page 89.
- “Printing Stored Documents” on page 91.
•
F Code Bulletin Box Communication
When the F code bulletin box is set in the recipient machine, by specifying the sub
address of its notice board, a document can be sent to the bulletin box or a document
stored in the bulletin box can be taken out (polling). (A password can be specified, if
necessary.) Refer to:
- “Transmission using a Sub Address (F Code Transmission)” on page 89.
- “Receiving using a Sub Address (F-Code Polling)” on page 90.
- “Storing Documents to the Notice Board” on page 90.
Registering an F-Code Box
To use F-code communication, register an F code box. Register a sub address and password
in each F-code box.
NOTE
Make sure to register a sub address. Register a password, if necessary.
When a secret number is set, only the specific person can operate the F code
box.
1.
Press the SETUP button on the control panel.
2.
Press Admin Setup.
3.
Enter the administrator's password and press Enter.
4.
Press Fax Setup.
5.
Press F-Code Box.
Operation > 85
6.
Press Register/Edit.
7.
Select the box number you want to register.
8.
Select a type of F code box:
- Secure Box - refer to “Registering an F-Code Secure Box” on page 86.
- Bulletin Box - refer to “Registering an F-Code Bulletin box” on page 87.
Registering an F-Code Secure Box
1.
Press Secure Box.
(a)
Enter a sub address using the numeric keypad.
(b)
Press Enter.
NOTE
A sub address can be registered using up to 20 digits. Numbers, # and * can
be registered.
If you make a mistake when entering the digits, press the Clear button to
delete and then enter the correct digit.
2.
Register an ID Code number (4 digits) using the numeric keypad.
NOTE
The ID code is not displayed, write it down and keep it safe!
3.
Press Enter.
4.
Enter a box name:
(a)
Press Box name.
(b)
Enter a box name using the QWERTY keyboard.
(c)
Press Enter.
NOTE
In using one-byte characters, up to 16 characters can be registered. In using
double-byte characters, up to 8 characters can be registered.
5.
If required, enter a password:
(a)
Press Password.
(b)
Using the numeric keypad enter a password.
(c)
Press Enter.
NOTE
• Up to 20 digits of numbers, * and # can be used for a password.
6.
•
Registering a password is optional.
•
The same password can be registered in other boxes.
If required, specify a retention period:
(a)
Press Hold Time.
(b)
Using the on-screen arrows or numeric keypad enter the number of days.
Operation > 86
(c)
Press Enter.
NOTE
Retain period input range is between 0 and 31 days). When 0 is set,
documents are retained for an indefinite period.
Registering an F-Code Bulletin box
1.
Press Bulletin Box.
(a)
Enter a sub address using the numeric keypad.
(b)
Press Enter.
NOTE
A sub address can be registered using up to 20 digits. Numbers, # and * can
be registered.
If you make a mistake when entering the digits, press the Clear button to
delete and then enter the correct digit.
2.
Enter a box name:
(a)
Press Box name.
(b)
Enter a box name using the QWERTY keyboard.
(c)
Press Enter.
NOTE
If using one-byte characters, up to 16 characters can be registered. If using
double-byte characters, up to 8 characters can be registered.
3.
If required, enter a password:
(a)
Press Password.
(b)
Using the numeric keypad enter a password.
(c)
Press Enter.
NOTE
• Up to 20 digits of numbers, * and # can be used for a password.
4.
•
Registering a password is optional.
•
The same password can be registered in other boxes.
If required, enable receive protect:
(a)
Press Rx Protect.
(b)
Press ON.
(c)
Press Enter.
NOTE
When Rx Protect is set to ON, only polling transmission is available.
When Rx Protect is set to ON, Auto Print and OverWrite features are disabled.
5.
If required, enable concurrent print:
(a)
Press Auto Print.
(b)
Press ON.
Operation > 87
(c)
Press Enter.
NOTE
When Auto Print is set to ON, a document received in the notice board is
printed.
6.
If required, enable overwrite permission:
(a)
Press OverWrite.
(b)
Press ON.
(c)
Press Enter.
NOTE
When OverWrite is set to ON, the previous-stored document is overwritten by
the received document.
7.
If required, enable deletion of document after sending:
(a)
Press Erase Tx Doc.
(b)
Press ON.
(c)
Press Enter.
NOTE
When Erase Tx doc is set to ON, the document is deleted after a polling
transmission.
8.
If required, register an ID Code:
(a)
Press I.D.Code.
(b)
Enter an ID Code number (4 digits) using the numeric keypad.
NOTE
The ID code is not displayed, write it down and keep it safe!
(c)
Press Enter.
Operation > 88
Deleting an F-Code Box
NOTE
You cannot delete an F-code box in which documents are stored, it must be
empty.
1.
Press the SETUP button on the control panel.
2.
Press Admin Setup.
3.
Enter an administrator's password and press Enter.
4.
Press Fax Setup.
5.
Press F-Code Box.
6.
Press Delete.
7.
Select the F-code box you want to delete.
8.
If an ID Code is required, enter the number (4 digits) using the numeric keypad.
9.
Press Yes to confirm deletion or No to cancel.
Transmission using a Sub Address (F Code Transmission)
By entering a sub address and password, F-code secure transmission, F-code bulletin
transmission and F-code polling transmission can be performed.
NOTE
Before operating, ensure you have the necessary sub address and password
to hand.
1.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.
Press the Fax button on the control panel to prompt the Fax Ready screen.
3.
Press Others.
4.
Press F-Code Tx.
5.
Using the numeric keypad, enter the sub address that is registered in the recipient
machine.
6.
Press Enter.
7.
Using the numeric keypad, type in the password and press Enter.
NOTE
If there is no password specified, leave blank and press Enter.
8.
Press Close to return to the standby screen.
9.
Enter the fax number of the recipient machine and press the Mono Start button.
NOTE
The numeric keypad, speed dial, address list and group can be used for
entering numbers.
Operation > 89
Receiving using a Sub Address (F-Code Polling)
By entering a sub address and password, a document stored in the bulletin box of a
recipient machine can be taken out (polling).
NOTE
Before operating, ensure you have the necessary sub address and password
to hand.
1.
Press the Fax button on the control panel to prompt the Fax Ready screen.
2.
Press Others.
3.
Press FPolling.
4.
Using the numeric keypad, enter the sub address of the notice board.
5.
Press Enter.
6.
Using the numeric keypad, type in the password and press Enter.
NOTE
If there is no password specified, leave blank and press Enter.
7.
Press Close to return to the standby screen.
8.
Enter the fax number of the recipient machine and press the Mono Start button.
NOTE
The numeric keypad, speed dial, address list and group can be used for
entering numbers.
Storing Documents to the Notice Board
NOTE
Up to 30 documents can be stored in one box.
Before operating, ensure you have registered the bulletin box in the F-Code
box.
1.
Place your document(s) with text face UP in the ADF or face DOWN on the scanner
glass.
2.
Press the SETUP button on the control panel.
3.
Press Store Doc Setting.
4.
Press Store.
5.
Press Bulletin Box Doc..
6.
Select the F-code box in which to store the document.
7.
If an ID code is set, enter the number (4 digits) using the numeric keypad.
8.
Select a method of storing documents:
- Over Write: replace a document in the box.
- Add: add a new document to the box.
9.
Press Yes to continue or No to cancel.
NOTE
If 30 documents have been already stored, the message “Cannot store fax
job.” is displayed.
Operation > 90
Printing Stored Documents
Print secure received documents, documents received in the bulletin box and documents
stored in the bulletin box.
NOTE
When a document is received into an F code box, the F code receiving notice
is printed.
Check the F-code box number and print the stored document.
1.
Press the SETUP button on the control panel.
2.
Press Store Doc Setting.
3.
Press Print.
4.
Press F-Code Doc..
5.
Select the F-code box storing the document you want to print.
6.
If an ID code is set, enter the number (4 digits) using the numeric keypad.
7.
Select the file number of the document you want to print.
NOTE
When All stored documents is selected, all documents stored in the F code
box are printed.
In the case of secure receiving, skip this step.
8.
Press Yes to continue or No to cancel.
The document that is stored or received is printed.
NOTE
Secure received documents are automatically deleted after printing.
Documents that are received or stored in the bulletin box are not deleted after
printing.
Deleting Stored Documents
1.
Press the SETUP button on the control panel.
2.
Press Store Doc Setting.
3.
Press Delete.
4.
Press Bulletin Box Doc.
5.
Select the F-code box storing the document you want to delete.
6.
If an ID code is set, enter the number (4 digits) using the numeric keypad.
7.
Select the file number of the document you want to delete.
NOTE
When All stored documents is selected, all documents stored in the F code
box are deleted.
8.
Press Yes to continue or No to cancel.
Operation > 91
Fax Job View/Cancel
If you no longer require a stored fax job, you can cancel and remove it from your MFP’s
memory.
1.
Press the FAX JOB VIEW/CANCEL button on the control panel to prompt the
Review commands screen.
2.
Press the View reserved T button to display the list of fax jobs.
3.
Select the fax job you wish to delete.
4.
At the prompt, press Yes to confirm the deletion or press No to cancel the operation
and return to the list of fax jobs.
Fax Job Reports and Listings
Refer to “Reports and Listings” on page 114.
Fax Receiving
Your MFP is set to receive faxes automatically, if you wish to change this to manual receive
refer to “Auto Rx” on page 82 for details.
Your MFP is set to fax ready reception mode, if you wish to change this refer to “Reception
Mode” on page 70.
NOTE
• If the MFP is actively sending or receiving a fax, then any incoming faxes
will be rejected.
•
Fax printing will only occur when the selected tray (or one of the trays
when Tray Selection is set to “Auto”) is defined as containing PLAIN media
type. Refer to “Paper Setup” on page 32.
Operation > 92
Sending a Fax from your PC
NOTE
You must have the fax driver installed on your PC. Download the latest fax
driver from www.muratec.com.
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
3.
Press the Preferences button to display the fax driver window.
4.
On the Setup tab:
5.
6.
(a)
Select the appropriate media size from the drop-down menu.
(b)
Set the resolution quality to Fine, Normal or Fast.
(c)
Set the orientation to Portrait or Landscape.
On the Cover Sheet tab:
(a)
Set the cover sheet usage settings as appropriate.
(b)
Select a cover sheet format.
On the Sender tab:
(a)
Enter your name.
(b)
Enter your fax number.
(c)
Enter comments if required.
(d)
If required select the Add an outside call number checkbox and enter the
Outside call number as appropriate.
Operation > 93
7.
On the Recipient tab:
(a)
Click the Recipient... button.
(b)
Select a fax number from the Phone book panel on the right hand side. Refer
to “Adding Fax Numbers to the Phone Book” on page 94.
(c)
Press the Add button to add this number to the recipient list.
(d)
Repeat (b) and (c) as required to create the recipient list.
(e)
If you need to remove a number from the recipient list, highlight the appropriate
name and then press the Delete button.
(f)
Once you have completed your list, press the OK button to close the Select
Recipients window.
8.
Press the OK button to close the fax driver window.
9.
Press OK to start sending your fax.
Adding Fax Numbers to the Phone Book
To add a fax destination number to the phone book:
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
Operation > 94
3.
Press the Preferences button to display the fax driver window.
4.
Click the Phone book... button.
The phone book screen displays.
5.
Select FAX number -> New (FAX number).
6.
Type in the fax number destination Name.
7.
Type in the required FAX number.
8.
If required, type in a Comment.
9.
Press the OK button to save.
Adding New Groups to the Phone Book
To add a new group to the phone book:
1.
From your application’s File menu, select Print.
2.
In the Select Printer window, highlight the fax driver option.
3.
Press the Preferences button to display the fax driver window.
4.
Click the Phone book... button.
The phone book screen displays.
5.
Select FAX number -> New (Group).
6.
Type in the Group name.
7.
If required, type in a Comment.
Operation > 95
8.
Add recipients to the group list:
NOTE
Maximum 100 recipients in any one group.
(a)
Select a fax number from the Phone book panel on the right hand side.
NOTE
You can add a new fax number directly by clicking the New (FAX number)...
button and adding an entry to the phone book panel.
9.
(b)
Press the Add-> button to add this number to the group list.
(c)
Repeat steps (a) and (b) as required to create the group list.
(d)
If you need to remove a number from the recipient list, highlight the appropriate
name and then press the <-Delete button.
Once you have completed your list, press the OK button to close the New Group
window.
Importing and Exporting Fax Numbers
By using the import and export functions, you can manage fax numbers in a phone book
created on another computer.
1.
In Windows:
XP: select Start > Control Panel > Printer and Other Hardware > Printers and
Faxes.
Server 2003: select Start > Printers and Faxes.
2000: select Start > Settings > Printers.
2.
Right-click your machine icon and select Printer Preferences.
3.
In the Setup tab, click the Phone Book button.
4.
From the pull-down menu, click Tool > Export.
5.
In the Export File screen, enter a name for the file and click the Save button. The
phone book is saved.
6.
Import the saved phone book file to the other computer:
(a)
In the fax driver installed on the computer that the phone book file was
imported, start the phone book in the same way, and click Tool > Import in
the menu.
(b)
In the Import File screen, select a phone book file to import. When the Open
button is clicked, data is imported to the phone book.
NOTE
Registration of groups cannot be exported. (Destinations included in the group
are exported.)
If the same name is already included in the phone book of the fax driver to
import, it is skipped.
Operation > 96
Scanning
Basic Operation
1
2
3
4
1.
Place your document(s) with text face UP in the ADF or face DOWN on the scanner
glass.
2.
Press the Scan button (1) on the control panel to prompt the Scan Ready screen.
3.
Select the scan destination from the following options:
- E-mail
- USB Memory
- Local PC
- Network PC
- Remote PC
NOTE
Local PC; select target application from the control panel on the MFP.
Remote PC; select target application from utility on your PC.
4.
Set your scanning options as required. For further details refer to the following
sections.
5.
Press Mono (2) to scan your document(s) in black and white, or Color (3) to scan
your document(s) in color.
NOTE
If you wish to cancel the scan process, press Stop (4) to abort the operation.
Operation > 97
Scan to E-mail
NOTE
For illustration purposes only, the features shown are as accessed from the
control panel.
Using the options available on the touch screen, you can enter e-mail information and alter
the scan output to suit your needs:
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
1
Others
Reply To
User defined
Use the QWERTY keyboard to enter an
e-mail address or search the address
book.
E-mail
Subject
Subject:Template
Text:Template
Enter new or edit the default e-mail
subject and text templates.
Select Subject
Select Text
Use the QWERTY keyboard to edit the
subject/text or touch the on-screen
button to select the subject/text
templates.
File Name
User defined
Use the QWERTY keyboard to enter an
appropriate file name.
DuplexScan
OFF, Right&Left,
Top
Select the bound originals binding
position.
Cont. Scan
OFF, ON
Allows you to continue scanning more
documents. Allows you to construct a
single scan job from multiple
individual sheets or originals. Refer to
“Continuous Scan Mode” on page 111
for details.
Direction
Left Edge, Top
Edge
Specify the orientation of the leading
edge of the document in the ADF or on
the document glass.
Grayscale
OFF, ON
Select ON to print in grayscale or
black-and-white.
Operation > 98
1
2
3
4
5
6
NO.
FEATURE
OPTION
1
Others
(cont.)
FileFormat
DESCRIPTION
Color: PDF, TIFF,
JPEG, XPS
Select the appropriate file format.
Mono (Grayscale):
PDF, TIFF, JPEG,
XPS
Mono (Binary):
PDF, TIFF
ComprsRt
Color: High, Medium,
Low
Mono (Grayscale):
High, Medium, Low
Select the appropriate compression
level. Remember the higher the
compression the bigger the file size!
Mono (Binary):
High (G4), Medium
(G3), Raw
EdgeErase
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 5 to 50mm
EraseCentr
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 1 to 50mm
Contrast
-3, -2, -1, 0, +1,
+2, +3
Adjust contrast setting.
High: Enhance brightness
Low: Reduce brightness
Hue
[R] -3, -2, -1, 0,
+1, +2, +3 [G]
Adjust R/G balance settings.
[G]: Enhance green
[R]: Enhance red
Saturation
[Low] -3, -2, -1, 0,
+1, +2, +3 [High]
Adjust saturation setting.
High: Enhance image sharpness
Low: Reduce hue
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
Operation > 99
Adjust RGB contrast settings.
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
1
Others
(cont.)
Logout
If access control is enabled, logout
once you are finished to avoid any
unauthorized access.
2
Destination
Address book
Select e-mail address from the
address book.
Input range: 001-500
Enter Address
Enter e-mail address using the
QWERTY keyboard.
E-mail History
Displays the list of sent e-mails.
Group Tx
Select destination group from the list.
Input range: 01-32
LDAP
Simple Search
Advanced Search
3
Doc. Type
Press the Adv button on-screen to
prompt the Advanced search: Search
the LDAP address book by User Name
and/or E-mail address.
Doc. Type
Text,
Text&Photo,
Photo
Allows you to specify the type of
images on the document.
Removal for
Background
& ShowThrough
(sTHR)
Auto, OFF,
1(Low), 2, 3, 4,
5(High), sTHR
Allows you to block out the color
background of the image (assuming
document has a color background) such that the background color is not
printed.
Use Show-Through when scanning
documents that are printed on both
sides (for example newspaper). This
function removes the reverse image
and characters.
4
Density
-3, -2, -1, 0, +1, +2, +3
Adjust density
Darker: Enhance image sharpness and
color.
Lighter: Reduce hue and color.
Operation > 100
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
5
Resolution
75dpi, 100dpi, 150dpi, 200dpi,
Allows you to select the appropriate
resolution.
300dpi, 400dpi, 600dpi
Remember the higher the resolution
the bigger the file size!
6
Scan Size
Auto, Letter(LEF), Letter, Tabloid,
Legal14, H.LTR, A3, B4, A4(LEF),
A4, B5(LEF), B5, A5(LEF), A5
Allows you to select the scan size.
NOTE
• This machine allows you to send scanned document(s) to multiple e-mail
addresses. Simply press the Destination button to add and enter another
address.
•
Up to 80 characters can be entered in the “Destination”, “Reply to” and
the “Subject: Template” fields.
•
If the administrator has set the SMTP or POP3 authentication, after
sending your scanned document to e-mail addresses, and if no additional
transmissions are required, select Others > Logout to log out of the
system. This is to prevent misuse of the user's e-mail account for sending
e-mails. If there is no other operation within 3 minutes, the system will
log out automatically.
Operation > 101
Scan to USB Memory
1.
Plug the USB memory (1) into the USB port at the front of the machine.
1
2.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
3.
Press the Scan button on the control panel to prompt the Scan Ready screen.
4.
From the Scan Ready screen, press the USB Memory option.
5.
Using the options available on the touch screen, you can enter a file name and alter
the scan features to suit your needs.
6.
Press the Mono button to scan your document(s) in black and white, or the Color
button to scan your document(s) in color.
NOTE
If you wish to cancel the scan process, press the Stop button to abort the
operation.
Upon scan completion the machine will beep and a confirmation message displays.
7.
Remove the USB memory from the machine.
Operation > 102
Scan to Local PC
NOTE
This feature is only available when you connect to your MFP via USB.
NOTE
Ensure that the Actkey Utility is installed and set up first.
NOTE
User action is performed at the MFP (Push Scan).
1.
From the Scan Ready screen, press the Local PC option.
The Select screen displays showing four options:
- Application
- Folder
- E-mail
- PC-FAX
2.
Select the option you require, followed by the Color/Mono button to start scanning.
(a)
Application
When the Application function is selected the PC's Actkey Utility executes PC
Scan in accordance with your settings for “Scan to Application1”. The scanned
image data is opened in the application specified by the Actkey Utility for
Application 1.
(b)
Folder
When the Folder function is selected the Actkey Utility executes PC Scan in
accordance with your settings for “Scan to Folder”. The scanned image data is
saved in the specified folder.
Operation > 103
(c)
E-mail
When the E-mail function is selected, the Actkey Utility
executes PC Scan in accordance with your settings for
“Scan to E-mail”. The scanned image data is saved in
the specified folder and is ready for the software to send
as an attachment. Complete the data on screen and
send.
(d)
Fax
When the PC-Fax function is selected, the Actkey Utility executes PC Scan in
accordance with your settings for “Scan to PC-Fax”. The scanned image data is
saved in the specified folder and is ready for the software to send as an
attachment. Complete the data on screen and send.
Actkey Interface
Double click the Actkey Icon on your desktop. The Actkey console (below) displays.
The functions below, can now be controlled from the PC:
•
Scan to Application1
•
Scan to Application2
•
Scan to Email
•
Scan to Folder
•
Scan to PC-Fax
As the cursor passes over an icon, the parameters set for that icon appear in a text box. A
single click will select that option.
“Scan to Application2” works exactly the same as scan to Application1, simply allowing an
alternative application to be selected.
Operation > 104
Scan to Network PC
Before sending your document to a file server, profiles should be set up first to speed up
the process. A profile contains a list of filing parameters such as your filing protocol,
directory, file name and other scanning parameters.
NOTE
You can create up to 50 profiles. Refer to “Managing Profiles” on page 108.
Using the options available on the touch screen, you can enter network information and
alter the scan output to suit your needs:
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
1
Others
SubFolder
User defined
Enter the subdirectory where the
scanned document will be stored.
DuplexScan
OFF, Right&Left, Top
Select the bound originals binding
position.
Cont. Scan
OFF, ON
Allows you to continue scanning more
documents. Allows you to construct a
single scan job from multiple
individual sheets or originals. Refer to
“Continuous Scan Mode” on page 111
for details.
Direction
Left Edge, Top Edge
Specify the orientation of the leading
edge of the document in the ADF or on
the document glass.
Grayscale
OFF, ON
Select ON to print in grayscale or
black-and-white.
FileFormat
Color:
PDF, TIFF, JPEG, XPS
Select the appropriate file format.
Mono (Grayscale):
PDF, TIFF, JPEG, XPS
Mono (Binary):
PDF, TIFF
Operation > 105
1
2
3
4
5
6
NO.
FEATURE
OPTION
1
Others
(cont.)
ComprsRt
DESCRIPTION
Color:
High, Medium, Low
Mono (Grayscale):
High, Medium, Low
Select the appropriate compression
level. Remember the higher the
compression the bigger the file size!
Mono (Binary):
High (G4), Medium
(G3), Raw
EdgeErase
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 5 to 50mm
EraseCentr
OFF, ON
Adjust the width settings using the
arrow buttons.
Input range: 1 to 50mm
Contrast
-3, -2, -1, 0, +1, +2,
+3
Adjust contrast setting.
High: Enhance brightness
Low: Reduce brightness
Hue
[R] -3, -2, -1, 0, +1,
+2, +3 [G]
Adjust R/G balance settings.
[G]: Enhance green
[R]: Enhance red
Saturation
[Low] -3, -2, -1, 0,
+1, +2, +3 [High]
Adjust saturation setting.
High: Enhance image sharpness
Low: Reduce hue
RGB
[R] -3, -2,
-1, 0, +1, +2, +3
Adjust RGB contrast settings.
[G] -3, -2,
-1, 0, +1, +2, +3
[B] -3, -2,
-1, 0, +1, +2, +3
Logout
If access control is enabled, logout
once you are finished to avoid any
unauthorized access.
Operation > 106
1
2
3
4
5
6
NO.
FEATURE
OPTION
DESCRIPTION
2
Doc. Type
Doc. Type
Text, Text&Photo,
Photo
Allows you to specify the type of
images on the document.
Background
Removal
Auto, OFF, 1(Low),
2, 3, 4, 5(High), sTHR
Allows you to block out the color
background of the image (assuming
document has a color background) such that the background color is not
printed.
Use Show-Through when scanning
documents that are printed on both
sides (for example newspaper). This
function removes the reverse image
and characters.
3
Density
-3, -2, -1, 0, +1, +2, +3
Adjust density
Darker: Enhance image sharpness and
color.
Lighter: Reduce hue and color.
4
Resolution
75dpi, 100dpi, 150dpi, 200dpi,
300dpi, 400dpi, 600dpi
Allows you to select the appropriate
resolution.
Remember the higher the resolution
the bigger the file size!
5
Scan Size
Auto, Letter(LEF), Letter, Tabloid,
Legal14, H.LTR, A3, B4, A4(LEF), A4,
B5(LEF), B5, A5(LEF), A5
Allows you to select the scan size.
6
File Name
User defined
Use the on-screen keyboard to enter
an appropriate file name.
Operation > 107
Managing Profiles
Adding a new network profile
To add a network profile:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
On the touch screen, press Profile.
From here you can register, edit, or delete profiles.
3.
Press the Register/Edit button.
4.
Select the desired profile number.
5.
When registering a new profile, use the QWERTY keypad to enter the profile name.
6.
Press Enter to assign the name and proceed to the profile screen.
7.
Update the profile parameters as necessary; refer to “Profile” on page 34.
8.
Press Enter to save the profile entry or press Cancel to exit without saving.
Deleting a Network Profile
To delete a network profile:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
On the touch screen, press Profile.
From here you can register, edit, or delete profiles.
3.
Press the Delete button.
4.
Select the desired profile number.
5.
At the prompt press Yes to continue deleting the profile entry, or No to cancel.
Operation > 108
Scan to Remote PC
NOTE
This feature is only available when you connect to your MFP via USB.
NOTE
After Remote PC is selected, user action is performed at your PC (Pull Scan).
NOTE
®
•
The instructions below use PaperPort 11 SE, as an example. If you use
an alternative application, the instructions and user interface will differ.
•
Only the basic instructions are included here; for full instructions on how
to use PaperPort 11 SE, refer to the documentation that accompanies the
utility.
1.
At the MFP: From the Scan Ready screen, press the Remote PC option.
2.
Place the document face DOWN on the document glass or face UP in the ADF.
3.
At your PC: Start your scanning application.
4.
Select the File menu and choose Scan or Get Photo.
A dialogue box with a list of scanning sources displays.
5.
Select TWAIN: Muratec MFX-C3400 Twain.
You need to select the source only once, unless you want to choose another scanner.
6.
Select a profile. Choose from:
(a)
B&W Document.
(b)
Grayscale Document.
(c)
Color Document.
(d)
Color Photograph.
Operation > 109
7.
Press the Scan button to display the scanning options.
1
2
8.
Press the required scan button (1) to start scanning.
9.
Press Quit to continue:
3
4
(a)
Press Scan More Pages (2) to continue scanning additional documents.
(b)
Press Scan Other Side (3) to scan the reverse side of the original document.
(c)
Press Done (4) to finish scanning.
Operation > 110
Functions Common to Copy, Fax and Scan Operations
Continuous Scan Mode
If you need to scan, copy or fax multiple sets of documents from the ADF or document
glass, enable the “Cont. Scan” option.
NOTE
The example below uses the fax feature, however, the scan and copy features
follow the same process.
To set the fax to continuous scan:
1.
Place your document(s) with text face UP in the ADF or face DOWN on the glass.
2.
Press the Fax button on the control panel to prompt the Fax Ready screen.
3.
Press the Others button.
4.
Press the Cont. Scan button.
5.
Select ON and press Enter.
6.
Press Close to exit the menu and return to the Fax Ready screen.
7.
Using the touch screen, set your send properties as required.
8.
Press Mono to start scanning the first document.
Once the current scanning operation is complete, the screen will display “Set next
document”. If you have further documents to scan press the Scan next page button
to continue scanning or press the Start sending button to start sending the fax.
Operation > 111
Job Programs
If you have a routine copy, fax or scan job that you perform on a regular basis, you can
program the steps into your MFP and create a “short cut” allowing you to perform the steps
at the touch of a button. You can create six short cuts using the Job Program function.
NOTE
Change to the existing speed dial number or add a new speed dial number will
not carry over to preivously configured Job Programs. The Job Program will
have to be reprogrammed to reflect the changes/editions to the speed dial
directory.
Creating a Job Program
To register a short cut:
1.
Press the Job Program button on the control panel to prompt the Job Programs
screen.
2.
Select a job number you wish to associate to your program.
3.
Select Yes to continue, or No to exit without saving.
4.
Key in the steps you wish to program; for example if you wish to program a copy job
that is double-sided, A4(SEF) scan size and the output is 20 copies:
(a)
Press the Copy button on the control panel.
(b)
Press the Others button on-screen.
(c)
Press the DuplexCopy button on-screen.
(d)
Press the 1->2 sides button on-screen.
(e)
Press the Enter button on-screen.
(f)
Press the Scan Size button on-screen.
(g)
Press the A4(SEF) button on-screen.
(h)
Press the Enter button on-screen.
(i)
Press the Close button on-screen.
(j)
Using the numerical keypad, type in 20.
NOTE
Maximum of 60 steps per program; selecting or pressing a button counts as
one step.
It is a good idea to write down the steps to be performed beforehand as every
keystroke/button press is programmed.
5.
Press the Job Programs button on the control panel.
6.
Using the QWERTY keypad type in an appropriate title for the program.
7.
Press the Enter button on-screen to complete the registration.
NOTE
You cannot edit the steps within a program, if you wish to change them then
you must reprogram the job number.
Operation > 112
Using a Job Program:
To use a pre-programmed short cut:
1.
Press the Job Program button on the control panel to prompt the Job Programs
screen.
2.
Select the job number you wish to use.
3.
At the prompt, select Yes to execute the program or No to exit.
Deleting a Job Program:
To delete a Job Program function:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
Press the Job Programs Setting button.
3.
Press the Delete button.
4.
Select the job number you wish to delete.
5.
At the prompt, select Yes to confirm deletion or No to exit.
Changing the Key Speed:
To help you monitor the operation of each step, you can alter the speed at which each step
is performed. To alter the key speed:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
Press the Job Programs Setting button.
3.
Press the Key Speed button.
4.
Select the required key speed and press Enter.
5.
Press the Close button (twice) to exit the menu.
Editing the Job Program Title:
To edit a Job Program title:
1.
Press the Setup button on the control panel to prompt the Setup screen.
2.
Press the Job Programs Setting button.
3.
Press the Edit Title button.
4.
Select the job number you wish to edit.
5.
Use the QWERTY keyboard to enter/edit the job title.
6.
At the prompt, select Yes to confirm deletion or No to exit.
Operation > 113
Reports and Listings
Press the Reports button on the control panel to display the list of reporting options
available:
Configuration
1.
Press the Configuration button.
2.
At the prompt, press Yes to print the report or press No to cancel the operation and
return to the Reports screen.
Information
1.
Press the Information button to display the information report and listing options.
2.
Select required report or list:
- File List
- Demo Page
- Error Log
- Scan to Log
- MFP Usage Report
- Network Info.
3.
MFP Usage Report only: use the on-screen arrows or the keypad to specify the
number of copies required.
4.
At the prompt, press Yes to print the report/list or press No to cancel the operation
and return to the list of information reports.
Fax
1.
Press the FAX button to display the fax report and listing options.
2.
Select required report or list:
- Speed Dial List
- Group List
Operation > 114
- Journal Report:
(i)
Fax Transmit
(ii)
Fax Receive
(iii)
Fax Tx/Rx
(iv)
Journal Daily Report
- F-code Box List
- Block Junk Fax
- Store Doc List
3.
At the prompt, press Yes to print the report/list or press No to cancel the operation
and return to the list of fax reports.
Scan
1.
Press the SCAN button.
2.
Press the E-mail Address button.
3.
At the prompt, press Yes to print the list of e-mail addresses or press No to cancel
the operation.
Print
1.
Press the PRINT button to display the print report and listing options.
2.
Select required report or list:
- PCL Font List
- PSE Font List
- PPR Font List
- FX Font List
- Color Pattern
- Color Profile
3.
At the prompt, press Yes to print the report/list or press No to cancel the operation
and return to the list of print reports.
Operation > 115
Maintenance
Consumable Life Expectancy
NOTE
When the on-screen display indicates that the toner is low, or if print appears
faded, first open the top cover and try tapping the cartridge a few times to
evenly distribute the toner powder. This will enable you to obtain the best
“yield” from your toner cartridge.
As a guide, the life expectancy of these items is:
•
Toner
Starter cartridge:
The machine is shipped with sufficient cyan, magenta, yellow & black toner for
2,300 images (based on ISO/IEC 19798).
Replacement cartridge:
Maximum yield for replacement cartridges:
• Cyan, Magenta, and Yellow: Approximately 10,000 images
• Black: Approximately 9,500 images.
•
Image drum: As the lifetime of the cartridge is proportional to the number of drum
rotations, simplex printing on LetterLEF paper with area coverage rate at 5% yields:
• 20,000 pages (approx.) for 3 pages per job
• 16,000 pages (approx.) for 2 page per job
• 11,000 pages (approx.) for 1 page per job
•
Transfer belt: Approximately 80,000 Letter pages.
•
Fuser: Approximately 100,000 Letter pages.
Consumable Order Details
ITEM
Toner, black
Toner, cyan
Toner, magenta
Toner, yellow
Image drum, black
Image drum, cyan
Image drum, magenta
Image drum, yellow
Only use genuine original consumables to ensure the best quality and performance from
your hardware. Non original products may adversely affect your MFP's performance.
Maintenance > 116
Replacing Consumable Items
Toner Cartridge Replacement
CAUTION!
To avoid toner wastage and possible toner sensor errors, do not
change the toner cartridge(s) until “TONER EMPTY” is displayed.
The toner used in this machine is a very fine dry powder. It is contained in four cartridges:
one each for cyan, magenta, yellow and black.
Have a sheet of paper handy so that you have somewhere to place the used cartridge while
you install the new one.
Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow
any regulations, recommendations, etc., which may be in force concerning waste recycling.
If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp
cloth to remove any residue.
Do not use hot water, and never use solvents of any kind. They will make stains permanent.
WARNING!
If you inhale any toner or get it in your eyes, drink a little water or
bathe your eyes liberally in cold water. Seek medical attention
immediately.
1.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
Maintenance > 117
2.
Press the cover release (a) and open the top cover (b) fully.
b
a
WARNING!
If the MFP has been in use, the fuser may be hot. This area is
clearly labelled. Do not touch.
3.
Note the positions of the four cartridges. It is essential that they go back in the same
order.
1
2
3
4
5.
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Pull the colored toner release lever (1) on the cartridge to be replaced fully towards
the front of the MFP.
1
Maintenance > 118
6.
Lift the right-hand end of the cartridge and then draw the cartridge to the right to
release the left-hand end as shown, and withdraw the toner cartridge out of the MFP.
1
2
7.
Put the cartridge down gently onto a piece of paper to prevent toner from marking
your furniture.
CAUTION!
The green image drum surface is very delicate and light sensitive.
Do not touch it and do not expose it to normal room light for more
than 5 minutes. If the toner cartridges need to be out of the MFP
for longer than this, please lower the top cover. Never expose the
drum to direct sunlight or very bright room lighting.
8.
Remove the new cartridge from its box but leave its wrapping material in place for
the moment.
9.
Gently shake the new cartridge from end to end several times to loosen and
distribute the toner evenly inside the cartridge.
10.
Remove the wrapping material and peel off the adhesive tape from the underside of
the cartridge.
11.
Holding the cartridge by its top center with the colored lever to the right, lower it
into the printer over the image drum unit from which the old cartridge was removed.
Maintenance > 119
12.
Insert the left end of the cartridge into the top of the image drum unit first, pushing
it against the spring on the drum unit, then lower the right end of the cartridge down
onto the image drum unit.
2
1
13.
Pressing gently down on the cartridge to ensure that it is firmly seated, push the
colored lever (1) towards the rear of the MFP. This will lock the cartridge into place
and release toner into the image drum unit.
1
14.
Close the top cover and press down firmly so that the cover latches closed.
15.
Gently lower the scanner.
Maintenance > 120
Image Drum Replacement
CAUTION!
Static sensitive devices, handle with care.
The MFP contains four image drums: cyan, magenta, yellow and black.
1.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
2.
Press the cover release (a) and open the top cover (b) fully.
b
a
WARNING!
If the MFP has been in use, the fuser will be hot. This area is clearly
labelled. Do not touch.
Maintenance > 121
3.
Note the positions of the four cartridges. It is essential that they go back in the same
order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
5.
Holding the top-center of the cartridge, lift the image drum, complete with its toner
cartridge, up and out of the MFP.
6.
Put the cartridge down gently onto a piece of paper to prevent toner from marking
your furniture and to avoid damaging the green drum surface.
CAUTION!
The green image drum surface at the base of the cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the MFP for longer than this, please wrap the cartridge
inside a black plastic bag to keep it away from light. Never expose
the drum to direct sunlight or very bright room lighting.
7.
With the colored toner release lever (1) to the right, pull the lever towards you. This
will release the bond between the toner cartridge and the image drum cartridge.
1
8.
Lift the right-hand end of the cartridge and then draw the cartridge to the right to
release the left-hand end as shown, and withdraw the toner cartridge out of the
Maintenance > 122
image drum cartridge. Place the cartridge on a piece of paper to avoid marking your
furniture.
b
a
9.
Take the new image drum cartridge out of its packaging and place it on the piece of
paper where the old cartridge was placed. Keep it the same way round as the old
unit. Pack the old cartridge inside the packaging material for disposal.
10.
Place the toner cartridge onto the new image drum cartridge as shown. Push the left
end in first, and then lower the right end in. (It is not necessary to fit a new toner
cartridge at this time unless the remaining toner level is very low.)
a
b
11.
Push the colored release lever (1) away from you to lock the toner cartridge onto the
new image drum unit and release toner into it.
1
12.
Holding the complete assembly by its top centre, lower it into place in the MFP,
locating the pegs at each end into their slots in the sides of the MFP cavity.
13.
Close the top cover and press down firmly so that the cover latches closed.
Maintenance > 123
14.
Gently lower the scanner.
NOTE
If you need to return or transport this product for any reason, please make
sure you remove the image drum unit beforehand and place in the bag
provided. This is to avoid toner spillage. Refer to “Appendix A - Moving and
transporting” on page 177 for details.
Transfer Belt Replacement
The belt unit is located under the four image drums. This unit requires replacement
approximately every 80,000 pages.
1.
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening
the cover.
2.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
Maintenance > 124
3.
Press the cover release (a) and open the top cover (b) fully.
b
a
WARNING!
If the MFP has been in use, the fuser will be hot. This area is clearly
labelled. Do not touch.
4.
Note the positions of the four cartridges. It is essential that they go back in the same
order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Maintenance > 125
5.
Lift each of the image drum units out of the MFP and place them in a safe place away
from direct sources of heat and light.
CAUTION!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the MFP for longer than this, please wrap the cartridge
inside a black plastic bag to keep it away from light. Never expose
the drum to direct sunlight or very bright room lighting.
6.
Locate the two fasteners (1) at each side of the belt and the lifting bar (b) at the
front end.
1
2
1
7.
Turn the two fasteners 90° to the left. This will release the belt from the MFP
chassis.
8.
Pull the lifting bar (2) upwards so that belt tilts up towards the front, and withdraw
the belt unit from the MFP.
Maintenance > 126
9.
Lower the new belt unit into place, with the lifting bar (2) at the front and the drive
gear towards the rear of the MFP. Locate the drive gear into the gear inside the
printer by the rear left corner of the unit, and lower the belt unit flat inside the MFP.
2
10.
Turn the two fasteners (1) 90° to the right until they lock. This will secure the belt
unit in place.
1
1
11.
Replace the four image drums, complete with their toner cartridges, into the printer
in the same sequence as they came out: cyan (nearest the rear), magenta, yellow
and black (nearest the front).
12.
Close the top cover and press down firmly so that the cover latches closed.
13.
Gently lower the scanner.
Maintenance > 127
Fuser Replacement
The fuser is located inside the MFP just behind the four image drum units.
WARNING!
If the MFP has recently been in use, some fuser components will be
very hot. Handle the fuser with extreme care, holding it only by its
handle, which will only be mildly warm to the touch. A warning
label clearly indicates the area.
1.
Switch off the MFP and allow the fuser to cool for about 10 minutes before opening
the cover.
2.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
3.
Press the cover release (a) and open the top cover (b) fully.
b
a
Maintenance > 128
4.
Identify the fuser handle (1) on the top of the fuser unit.
5.
Pull the fuser retaining lever (2) towards the front of the MFP so that it is fully
upright.
1
2
6.
Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If
the fuser is still warm, place it on a flat surface which will not be damaged by heat.
1
7.
Remove the new fuser from its packaging and remove the transit material.
8.
Holding the new fuser by its handle, make sure that it is the correct way round. The
retaining lever (2) should be fully upright.
2
9.
Lower the fuser into the MFP, locating the two lugs (3) into their slots in the metal
partition which separates the fuser area from the image drums.
3
3
Maintenance > 129
10.
Push the retaining lever (2) towards the rear of the MFP to lock the fuser in place.
2
11.
Close the top cover and press down firmly so that the cover latches closed.
12.
Gently lower the scanner.
Maintenance > 130
Cleaning
CAUTION!
Use a clean, moist, lint-free cloth for cleaning. Do not use benzine,
thinners or alcohol as a cleaning agent.
...the Unit Casing
1.
Switch off the MFP.
2.
Wipe the unit surface with a soft cloth moistened sparingly with water or neutral
detergent.
3.
Use a soft dry cloth to dry the unit surface.
4.
Turn on the MFP.
...the ADF
From time to time the pad assembly and feed rollers may become contaminated with ink,
toner particles or paper dust. In this case the scan module may not feed documents
smoothly. If this occurs, follow the cleaning procedure below.
1.
Carefully pull lever (1) and open the ADF front cover (2).
1
2
Maintenance > 131
2.
Moisten a soft, clean, lint-free cloth and wipe the feed rollers (3) by moving the cloth
from side to side.
2
3
3.
Rotate the rollers forward with your finger and repeat step 2 until the rollers are
clean.
4.
Carefully lift inner cover (4).
5.
Wipe rollers (5 & 6) by moving the cloth from side to side.
5
6.
6
4
7
Rotate the rollers forward with your finger and repeat step 5 until the rollers are
clean.
NOTE
Turn gear wheel (7) to rotate rollers (6).
7.
Close the ADF front cover.
Maintenance > 132
...the Document Glass
The document glass needs to be cleaned occasionally to ensure optimum image quality and
performance.
Clean the glass as follows.
1.
Open the document cover (1).
1
3
2
2.
Moisten a soft, clean, lint-free cloth and gently wipe the document glass (2) and the
white sheet (3) on the under side of the document cover to remove dust or any
toner particles.
3.
Close the document cover (1).
...the Touch Screen
CAUTION!
Be careful not to stress or damage the touch screen display.
To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent
or ethanol. Do not use any organic solvents, acid or alkali solutions.
Maintenance > 133
...the LED Head
Clean the LED head when printing does not come out clearly, has white lines or when text
is blurred.
There is no need to switch the MFP off to clean the lens.
1.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
2.
Press the cover release (a) and open the top cover (b) fully.
b
a
Maintenance > 134
3.
Moisten a soft, clean, lint-free cloth and gently wipe the LED head surface.
CAUTION!
Do not use methyl alcohol or other solvents on the LED head as
damage to the lens surface will occur.
4.
Close the top cover and press down firmly so that the cover latches closed.
5.
Gently lower the scanner.
Maintenance > 135
Installing Upgrades
This section explains how to install optional equipment into your MFP. This includes:
•
additional RAM memory
•
Paper Feed Cabinet
Memory Upgrade
This section explains how to install additional RAM memory into your MFP as a memory
upgrade.
The model comes equipped with 512 MB (256 MB + 256 MB) of main memory. This can be
upgraded with an additional memory board containing 512 MB, giving a total memory
capacity of 768 MB maximum.
NOTE
The maximum capacity of your machine is 768 MB, therefore the existing 256
MB board must be removed from the RAM expansion slot before the new
memory upgrade board can be fitted.
1.
Press Setup, Shutdown, and Yes. Then switch the MFP off and disconnect the power
cable.
Pull open the access panel on the side of the machine.
2.
Carefully remove the new memory board from its wrapping. Try to handle the board
only by its short edges, avoiding contact with any metal parts as far as possible. In
particular, avoid touching the edge connector.
Notice that the memory board has a small cutout in the edge connector, which is
closer to one end than the other.
Installing Upgrades > 136
3.
Identify the RAM expansion slot in the machine.
4.
The maximum capacity of your machine is 768 MB, therefore the existing 256 MB
board must be removed from the RAM expansion slot before the new memory
upgrade board can be fitted. To remove it:
(a)
Grip the board firmly by its short edges and pull it out of the slot.
(b)
Place the removed memory board into the antistatic bag which originally
contained the new memory board.
5.
Hold the new memory board by its short edges, so that the edge connector faces in
towards the RAM expansion slot, and the small cutout is closer to the bottom of the
machine.
6.
Gently push the board into the RAM expansion slot until it latches in and will not go
any further.
Installing Upgrades > 137
7.
Close the access panel, pressing firmly at top to latch it closed.
8.
Reconnect the power cable and switch the MFP on.
9.
When the MFP is ready, print a configuration report as follows:
2
10.
1
(a)
Press Reports button (1) on the control panel.
(b)
On the touch screen, touch the Configuration button (2).
(c)
At the prompt, touch Yes to print the report.
Examine the first page of the configuration report.
Near the top of the page, above the horizontal line, you will see the current MFP
configuration. This list contains the figure for total memory size.
This should indicate the total memory now installed.
Installing Upgrades > 138
Additional Paper Trays and Storage Cabinet
Your machine can be upgraded with the following configurations:
•
One additional paper tray and a tall storage cabinet
•
Two additional paper trays and a short storage cabinet
WARNING!
Do NOT install any other configuration as this will result in the
machine being unstable.
Inventory
2
1
3
x4
x 24
x6
x2
x2
REF.
DESCRIPTION
CONTENT
1
Paper Feed Cabinet
•
•
One paper tray
Tall storage cabinet
2
2 Tray Paper Feed
Cabinet
•
•
Two paper trays
Short storage cabinet
3*
Accessory pack
•
•
•
•
•
•
•
Plate x 4
Screw x 24
Stabilizing foot cover x 6
Rear stabilizing foot x 2
Front stabilizing foot x 2
Left side cover x 1
Right side cover x 1
* The accessory pack is the same for both paper feed cabinet.
Installing Upgrades > 139
Installation
NOTE
For illustration purposes, two additional trays and the short cabinet is shown.
The procedure for installing one tray and the tall cabinet is identical.
1.
Press Set up, Shutdown, and Yes. Then switch the MFP off and disconnect the power
cable.
2.
Place additional paper tray(s)/cabinet assembly at the desired location.
200mm
831mm
600mm
1000mm
200mm
600mm
1130mm
462mm
Installing Upgrades > 140
3.
Fit stabilizing feet:
(a)
Locate front stabilizing foot (5) and secure in position using screws (7) as
shown. Repeat for opposite side.
(b)
Locate rear stabilizing foot (6) and secure in position using screws (7) as shown.
Repeat for opposite side.
7
7
7
6
7
4.
5
Observing safety rules for lifting, and using locating guides, place MFP on top of the
tray/cabinet assembly.
2
1
WARNING!
This product is heavy; a minimum of three people are required to
lift it safely.
5.
Loosen eight screws (7)(four on left side and four on right side.).
Post
Post
7
7
Installing Upgrades > 141
6.
Locate plate (3), and secure into position using screws (4).
3
4
7.
Repeat Step 6 for three remaining plates.
8.
Tighten the eight screws (7) removed in Step 5.
9.
Position side panels as shown, matching up the locating lugs and sockets and then
push the panel firmly into place.
B
B
B
D C
D
C
A
10.
A
Clip stabilizing foot covers into position ensuring you align locating lugs and grooves
as shown.
A
A
11.
Re-connect the power cable and switch the MFP ON.
Installing Upgrades > 142
Setting the Driver Device Options
Once your new upgrade has been installed, you may need to update the printer driver so
that the additional features are available in your applications.
Accessories such as additional paper trays will only be usable if the printer driver on your
computer knows they are installed.
In some cases the hardware configuration of your machine is automatically detected when
the driver is installed. However, it is advisable to at least check whether all of the available
hardware features are listed in the driver.
This procedure is essential if you subsequently add extra hardware features to your
machine after the drivers have been installed and set up.
Remember that if your machine is shared between users on different computers, the driver
must be adjusted on each user’s computer.
Windows
1.
2.
Access the driver’s Properties window.
(a)
Open the Printers window (called “Printers and Faxes” in Windows XP) via the
Start Menu or from the Windows Control Panel.
(b)
Right-click the icon for this machine, and choose Properties from the pop-up
menu.
Select the Device Options tab.
In the Windows XP PostScript driver the tab may be called Device Settings.
3.
Set the options for any devices you have just installed.
4.
Click OK to close the window and save your changes.
Mac OS X
Leopard (Mac OS X 10.5)
1.
Open the Mac OS X Print & Fax Preferences.
2.
Ensure your machine is selected.
3.
Click Options & Supplies.
4.
Click Driver.
5.
Select all hardware options appropriate to your machine and click OK.
Tiger (Mac OS X 10.4)
1.
Open the Mac OS X Print & Fax Preferences.
2.
Ensure your machine is selected.
3.
Click Printer Setup….
4.
Click the menu and choose Installable Options….
5.
Select all hardware options appropriate to your machine and click Apply
Changes….
Installing Upgrades > 143
Panther (Mac OS X 10.3)
1.
Open the Mac OS X Print & Fax Preferences.
2.
Click Printing.
3.
Click Set Up Printers….
4.
Ensure your machine is selected and click Show Info….
5.
Click the menu and choose Installable Options….
6.
Select all hardware options appropriate to your machine and click Apply
Changes….
Installing Upgrades > 144
Troubleshooting
Clearing Paper Jams
Provided that you follow the recommendations in this guide on use of print media, and you
keep the media in good condition prior to use, your MFP should give years of reliable
service. However, paper jams occasionally do occur, and this section explains how to clear
them quickly and simply.
Jams can occur due to paper misfeeding from a paper tray or at any point on the paper
path through the MFP. When a jam occurs, the printer immediately stops, and the Alert LED
on the status panel informs you of the event. If the Paper Jam Alert feature is enabled, then
an alarm also sounds. The touch screen displays a message giving the location of the jam.
If printing multiple pages (or copies), do not assume that, having cleared an obvious sheet,
others will not also be stopped somewhere along the path. These must also be removed in
order to clear the jam fully and restore normal operation
If the Voice Guidance button is flashing, press it to hear an explanation of how to clear the
paper jam. To stop the voice guidance, press Voice Guidance button..
In the ADF...
In the event of a paper jam, follow the procedures below to remove the paper:
1.
If a sheet has completed a majority of its feed through the ADF, simply grip it and
pull gently to draw it fully out.
NOTE
If it does not remove easily, do not use excessive force.
2.
Gently pull lever (1) and open the ADF front cover (2).
1
2
Troubleshooting > 145
3.
Carefully pull the paper out of the ADF unit.
4.
Close the ADF front cover.
In the Printer...
1.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
2.
If a sheet has completed a majority of its feed through the printer, simply grip it and
pull gently to draw it fully out. If it does not remove easily, do not use excessive
force. It can be removed from the rear later.
Troubleshooting > 146
3.
Press the cover release (a) and open the MFP’s top cover (b) fully.
b
a
WARNING!
If the MFP has been in use, the fuser may be hot. This area is
clearly labelled. Do not touch.
4.
If the paper is advanced far enough, grip it and pull it gently out. If necessary, rotate
roller (1) to advance the paper and aid removal.
2
1
NOTE
If no paper is visible follow the next steps to remove it from the MFP.
Troubleshooting > 147
5.
Note the positions of the four cartridges. It is essential that they go back in the same
order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
It will be necessary to remove the four image drums to gain access to the paper path.
5.
Holding the top-center of the cartridge, lift the cyan image drum, complete with its
toner cartridge, up and out of the printer.
6.
Put the cartridge down gently onto a piece of paper to prevent toner from marking
your furniture and to avoid damaging the green drum surface.
CAUTION!
The green image drum surface at the base of the cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. If the drum unit needs
to be out of the MFP for longer than this, please wrap the cartridge
inside a black plastic bag to keep it away from light. Never expose
the drum to direct sunlight or very bright room lighting.
7.
Repeat this removal procedure for each of the remaining image drum units.
Troubleshooting > 148
8.
Look into the MFP to check whether any sheets of paper are visible on any part of
the belt unit.
4
3
2
1
(a)
To remove a sheet with its leading edge at the front of the belt (1), carefully lift
the sheet from the belt and pull it forwards into the internal drum cavity and
withdraw the sheet.
CAUTION!
Do not use any sharp or abrasive objects to separate sheets from
the belt. This may damage the belt surface.
(b)
To remove a sheet from the central area of the belt (2), carefully separate the
sheet from the belt surface and withdraw the sheet.
(c)
To remove a sheet just entering the fuser (3), separate the trailing edge of the
sheet from the belt, lift the fuser pressure release levers (4) up and press
towards the rear to release the fuser’s grip on the sheet, and withdraw the sheet
through the drum cavity area.
4
NOTE
If the sheet is well advanced into the fuser (only a short length is still visible),
do not attempt to pull it back. Follow the next step to remove it from the rear
of the MFP.
Troubleshooting > 149
9.
Starting with the cyan image drum unit nearest the fuser, replace the four image
drums into the drum cavity, making sure to locate them in the correct order.
1
2
3
4
1. Cyan cartridge
3. Yellow cartridge
2. Magenta cartridge
4. Black cartridge
Holding the complete assembly by the top-center of the cartridge, lower it into place
in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity.
5.
Lower the top cover but do not press down to latch it closed yet. This will protect the
drums from excessive exposure to room lighting while you check the remaining
areas for jammed sheets.
6.
Open the rear exit tray and check for a sheet of paper in the rear path area.
Pull out any sheets found in this area.
If the sheet is low down in this area and difficult to remove, it is probably still gripped
by the fuser. In this case raise the top cover, reach around and press down on the
fuser pressure release lever.
7.
If you are not using the rear exit tray, close it once paper has been removed from
this area.
Troubleshooting > 150
8.
If your MFP has a duplex unit installed, press the cover release (1) at the center of
the unit, open the cover and remove any sheets in this area, then close the cover.
1
2
NOTE
If the paper is not advanced enough to grip, pull the duplex unit (2) out of the
machine and remove the paper. Refit duplex unit.
9.
Lift the front cover release and pull open the front cover.
10.
Check inside the cover for sheets in this area and remove any that you find, then
close the cover.
1
NOTE
If the paper is not advanced enough to grip, rotate roller (1) as shown to
advance the paper.
11.
Pull out the paper tray and ensure that all paper is stacked properly, is undamaged,
and that the paper guides are properly positioned against the edges of the paper
stack. When satisfied, replace the tray.
12.
Close the top cover and press down firmly at both sides so that the cover latches
closed.
Troubleshooting > 151
13.
Gently lower the scanner.
When the jam has been cleared, if Jam Recovery is set to enabled in the Printer Adjust
menu, the MFP will attempt to reprint any pages lost due to paper jams.
Troubleshooting > 152
Dealing with unsatisfactory printing
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Vertical white lines can
be seen on the printed
page.
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
The toner is low.
Open the top cover and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the toner
cartridge.
Foreign materials may be
present in the image drum.
Replace the image drum cartridge.
Light-shielding film of the
image drum cartridge is dirty.
Wipe the film with a soft, lint-free
cloth.
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
The toner is low.
Open the top cover and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the toner
cartridge.
The paper is not suitable for
the printer unit.
Use recommended paper.
The toner cartridge is not
properly seated.
Reinstall the toner cartridge.
The toner is low.
Open the top cover and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the toner
cartridge.
The paper is moist.
Use paper stored in proper
temperature and humidity conditions.
The paper is not suitable for
the printer unit.
Use recommended paper.
Thickness and type of paper
are inappropriate.
Set a proper value for Media Weight
and Media Type in the Paper Setup
menu, or set one value thicker for
Media Weight.
Recycled paper is being used.
Set one value thicker for Media Weight
in the Paper Setup menu.
Partially faded images.
White spots and lines
appear in solid
printing.
Paper is moist or dry.
Use paper stored in proper
temperature and humidity conditions.
Vertical lines appear.
The image drum cartridge is
damaged.
Replace the image drum cartridge.
The toner is low.
Open the top cover and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the toner
cartridge.
Printed images are
fading vertically.
Printing is light.
Troubleshooting > 153
SYMPTOMS
POSSIBLE CAUSES
STEPS TO TAKE
Horizontal Lines and
spots appear
periodically.
When the interval is about 94
mm (4 in), the image drum
(the green tube) is damaged
or dirty.
Wipe it lightly with a soft cloth. Replace
the image drum cartridge when it is
damaged.
When the interval is about 42
mm (1.5 in), there may be
foreign particles in the image
drum cartridge.
Open/close the top cover, and print
again.
When the interval is about 87
mm (3.5 in), the fuser unit is
damaged.
Replace the fuser unit.
The image drum cartridge has
been exposed to light.
Replace the image drum cartridge if
the problem is not resolved.
Paper contains static.
Use paper stored in proper
temperature and humidity conditions.
Too thick paper is used.
Use thinner paper.
The toner is low.
Open the top cover and tap the
cartridge a few times to evenly
distribute any remaining toner. If
symptoms persist, replace the toner
cartridge.
Periphery of the letters
is smudged.
The LED head is dirty.
Wipe the LED head with a soft, lint-free
cloth.
Toner comes off when
it is rubbed.
The thickness and type of the
paper are incorrectly set.
Set the correct value of Media Type
and Media Weight in the Paper Setup
menu or set one value thicker for
Media Weight.
Recycled paper is used.
Set one value thicker for Media Weight
in the Paper Setup menu.
The thickness and type of the
paper are incorrectly set.
Set the correct value of Media Type
and Media Weight in the Paper Setup
menu or set one value lighter for Media
Weight.
White area of paper is
lightly stained.
Glossiness is not
uniform.
Dealing with Unsatisfactory Copying
As well as the suggestions provided in “Dealing with unsatisfactory printing” on page 153,
ensure that the scanner unit glass is clean at all times. Refer to “...the Document Glass” on
page 133.
Troubleshooting > 154
Fax Problem Checklist
If a problem occurs, read through the list of problems and solutions before calling for
service.
The MFP will not dial a telephone number. Check the power cable and wall outlet. Make
sure that the telephone line (not external telephone or handset) is connected to the LINE
socket on the back of the machine. If an external telephone is installed, lift the handset and
check for a dial tone. If there is no dial tone, there may be a problem with the telephone
line. If there is a dial tone, the MFP may be using the wrong dialing method (pulse or tone)
for the region. If alternating tones are heard instead of dialling pulses and the region uses
pulse dialing, change the call parameters (see “Comm. Line” on page 61).
The display shows a communications error. This indicates any of a number of problems:
•
The MFP may be incompatible with the remote machine, or the remote machine may
not be able to perform the function requested of it such as polling or confidential
faxing.
•
The remote machine may also be out of paper or experiencing a paper jam.
•
Bad telephone line conditions can also cause communication errors. Try sending the
fax again and check to make sure that the correct telephone number is being dialled.
•
If a prefix number must be dialed to get an outside line, or if the call is to an
international destination, a pause may need to be entered (use the on-screen Pause
key) after the dial prefix or international dialing code to tell the machine to wait for a
dial tone. If there are frequent problems communicating with a particular remote
machine, try programming the telephone number into a speed dial key, and then
change the parameters for that key (see “Dialling Options” on page 82).
•
Lastly, either the local or remote machine may require servicing. Try sending a fax to
another location to check the local MFP.
Faxing is possible but the image of the document printed by the remote machine
is very poor. If the faxed document has small type, complex illustrations, photos, or is
very light or very dark, try changing the fax quality and density settings (See “Doc. Type”
and “Density” on page 83). Copy the document on the machine to determine how it will
transmit. The problem may be caused by telephone line interference. Try sending the
document again later.
Fax sent but received message was completely blank. Make sure that the document
is loaded correctly before faxing; with text face UP in the ADF or face DOWN on the glass.
Image of received fax is very poor. Try making a copy of a document on the local
machine to make sure it is working properly. If there is still a problem, contact the person
sending the fax and ask them to change their fax quality and density settings. Ask the
person to make a copy of the document on their machine to ensure that it is working
properly. Then ask them to send the fax again.
Dialing was attempted using a Speed Dial number but nothing happened. Make
sure that the Speed Dial number being used is programmed correctly.
Local MFP will not answer the telephone or receive faxes. First check to see that the
power cord is connected properly. Also check the reception mode setting of the machine
(see “Reception Mode” on page 61). This MFP will not receive faxes automatically if Auto
Rx is disabled (see “Auto Rx” on page 82).
Documents received are light or have vertical streaks on them, and MFP is not out
of toner. Gently wipe the lens surface of the MFP's LED array, and then check to see if the
machine is working properly (see “...the LED Head” on page 134). If the MFP still does not
work properly, remove the image drum (see “Image Drum Replacement” on page 121), tap
the toner cartridge, and slowly swing it 20 to 30 degrees vertically several times. Be careful
not to let the toner leak from the cartridge. If this does not work, the image drum unit may
need to be replaced. Contact your supplier to get a replacement.
Troubleshooting > 155
MFP is set for delayed transmission but it did not send. Check the display to make
sure that the MFP is set to the correct time and date (see “Time Setup” on page 61).
MFP will not poll a remote machine. Call the person at the remote machine and make
sure that they have loaded documents and that their machine is set to polling transmission
mode.
MFP is connected to a PBX but it is not possible to dial out. Be certain that the dial
prefix is entered before the telephone number for each number dialed or programmed into
the MFP (see “PreFix” on page 42).
MFP always answers before its possible to use the external telephone. If an
external telephone is connected, change the MFP’s ring response setting (“Ring Response”
on page 42). Also check the reception mode setting of the machine (see “Reception Mode”
on page 61).
Faxes received sometimes look distorted. If the document received is wider or longer
than the paper loaded in the paper tray, the machine automatically reduces the width or
length of the document so that it will fit on the paper. This type of problem could also be
communication related.
Troubleshooting > 156
Information and Error Messages
NOTE
1. <%COLOR%> = Y, M, C or K.
2. <%TRAY%> = Tray 1, Tray 2, Tray 3 or MP Tray.
3. mmm = the setup of “paper supply”.
4. ppp = the setup of “media type”.
STATUS /
CODE
MESSAGE
MEANING / ACTION
Initializing
Check Data
An error occurs while the machine is
receiving/processing the NIC download
data.
Program Data Receive Error
<%DLCODE%>
%DLCODE%
1. File size error
2. Check SUM error
3. Invalid printer model number
4. Invalid module I/F version
5. Invalid FAT version
Restart the machine. (Turn it off and on
again).
If the code still appears, contact your
dealer.
Initializing
Check Data
Program Data Write Error
<%DLCODE%>
An error occurs when writing NIC
download data.
%DLCODE%
1. Memory allocation error
2. Download file error
3. Device allocation error
4. No device space
5. File writing failure
6. CU-F/W mismatch.
Restart the machine. (Turn it off and on
again).
If the code still appears, contact your
dealer.
Initializing
Inspection is required.
Restart the machine. (Turn it off and on
again).
PU Flash Error
If the code still appears, contact your
dealer.
Initializing
Inspection is required.
PU Communication Error
Restart the machine. (Turn it off and on
again).
If the code still appears, contact your
dealer.
Initializing
HDD Error
An unformated HDD is detected during
the initializing.
To HDD format Select [Format]
Press the Format button to format the
HDD; the unit is automatically
rebooted.
To shut down Select [Cancel]
Press the Cancel button to shut down
the unit.
Troubleshooting > 157
STATUS /
CODE
MESSAGE
MEANING / ACTION
Initializing
HDD Error <%ERRCODE%>
Encrypted authentication files on the
HDD are damaged and the HDD must
be re-formatted.
To HDD format Select [Format]
To shut down Select [Cancel]
Press the Format button to format the
HDD; the unit is automatically
rebooted.
Press the Cancel button to shut down
the unit.
%ERRCODE% 250
Warning
<%COLOR%> Toner Regional Mismatch
The region of the toner cartridge is
incorrect.
Warning
Non Genuine <%COLOR%> Toner
The toner cartridge is incompatible.
Replace with genuine cartridge.
Warning
Error Postscript
An error has been detected:
• The job has a grammatical error.
• The page is complicated, and VM
was used up.
Warning
<%COLOR%> Image Drum Near Life
Indicates image drum is near the end of
it’s life. Order replacement image
drum(s).
Warning
Fuser Unit Near Life
Indicates fuser is near the end of it’s
life. Order replacement fuser.
Warning
Belt Unit Near Life
Indicates transfer belt is near the end of
it’s life. Order replacement transfer belt.
Warning
Please Change Fuser Unit
Notifies the life of the fuser. This is a
warning only.
Warning
Please Change Belt Unit
Notifies the life of the belt. This is a
warning only.
Warning
<%COLOR%> Toner Empty
Toner empty.
Warning status takes effect at Cover
Open/Close. Allows printing approx. 50
pages (A4 5% duty, density 5%).
Warning
<%COLOR%> Toner Not Installed
Notifies that the toner cartridge is not
installed.
Warning
Please Install New <%COLOR%> Image
Drum
Notifies the life of the drum. This is a
warning only.
This warning appears when the cover is
opened and closed just after the drum
life error occurred.
Warning
<%TRAY%> Empty
Warning
File System is Write Protected
Tray empty. Treated as a warning until
printing from that particular tray is
required.
An attempt to write in a read-only file.
This is a temporary warning, it remains
until the end of the job then disappears.
Warning
Memory Overflow
Memory Overflow
Memory overflow occurred in the collate
print.
Troubleshooting > 158
STATUS /
CODE
MESSAGE
MEANING / ACTION
Warning
Memory Overflow
Memory overflow occurred during PC
fax job receiving.
Press <Stop> key
Press the Stop button to return to the
default screen.
Warning
Access Limitation Error
Deleted Unauthorized User Data
Indicates a job being cancelled due to
no print permit:
1. A job received from a user who is
denied printing.
2. A job received from a user who is
denied PC faxing.
Contact your network administrator for
help.
Warning
File Erasing
Indicates that a secure file is being
erased.
Warning
Deleting encrypted job
Indicates that an encrypted
authentication print job is being erased.
Warning
Erased Data Full
The log buffer was full and data was
deleted.
Expired Secure Job
Indicates that an applicable job has
been automatically deleted as the
retention period for authentication
printing has expired.
Warning
Press <Stop> key
Troubleshooting > 159
STATUS /
CODE
MESSAGE
MEANING / ACTION
Warning
Disk Use Failed <%FE_ERR%>
A disk error has occurred.
Press <Stop> key
Press the Stop button to clear the error.
%FS_ERR%:
0 - General error
1- Volume not available
3 - File not found
4 - No free file descriptors
5 - Invalid number of bytes
6 - File already exists
7 - Illegal name
8 - Cant del root
9 - Not file
10 - Not directory
11 - Not same volume
12 - Read only
13 - Root dir full
14 - Dir not empty
15 - Bad disk
16 - No label
17 - Invalid parameter
18 - No contig space
19 - Cant change root
20 - FD obsolete
21 - Deleted
22 - No block device
23 - Bad seek
24 - Internal error
25 - Write only
Warning
<%PUFLASH%> Flash Error
%PUFLASH%
PU
Tray 2
Tray 3
Duplex
Warning
Received invalid data.
A job has been deleted due to corrupt
data being detected by the integrity
verification in authentication printing.
Press <Stop> key
Warning
Received invalid data.
An unsupported PDL command has
been received or a spool command has
been received without HDD.
Press <Stop> key
Warning
Remove the connected USB device.
Unsupported USB device is connected.
Indicates that an unsupported USB
device is connected.
This message will be displayed until the
unsupported USB device disconnected.
Troubleshooting > 160
STATUS /
CODE
MESSAGE
MEANING / ACTION
Warning
Job Log Writing Error
The job log is not registered correctly
due to a disk access error when writing
to the HDD.
Press <Stop> key
Press the Stop button to clear the
message from the screen.
Error
Install Paper
On %TRAY%
Please Set paper (%MEDIA_SIZE%)
To cancel
Manual paper feed is required. Manually
insert the paper shown by
%MEDIA_SIZE%.
%TRAY%
MPTray
Select [Cancel].
Error
Login Failed
The PIN you entered is invalid.
Error
Incorrect Password
The password you entered is invalid.
Error
There is no authority to
<%Function%>.
The PIN ID entered is not authorized to
perform the function:
%Function%
copy
copy in color
fax
ScanToMail
ScanToUSB
ScanToLocalPC
ScanToNetworkPC
Error
%TRAY% Media Mismatch
On %TRAY%
Please Set paper (%MEDIA_SIZE%/
%MEDIA_TYPE%)
The media size or both media size and
media type in the tray does not match
the print data.
Load mmm/ppp paper in tray.
To cancel
%TRAY%
Select [Cancel].
460: MPTray
461: Tray 1
462: Tray 2
463: Tray 3
Error
Wait a Moment
Message Data Processing
Error
Wait a Moment
Indicates that message data to be
updated is being written.
Message Data Writing
Error
Indicates that message data to be
updated is being processed.
Power Off/On
Message Data Written OK
Indicates that message data has been
written successfully.
Troubleshooting > 161
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Check data
Indicates that message data to be
updated has failed.
Message Data Write Error <%CODE%>
%CODE% is a decimalvalue (one digit)
and represents the cause of failure:
1. FAIL: Other errors.
2. DATA_ERROR: Hash check error in
data reading/writing, or abnormal
FLASH.
3. OVERFLOW: Downloading failure due
to FLASH memory full at starting or
during writing in a language file.
4. MEMORYFULL: Memory reservation
failure.
5. UNSUPPORTED_DATA: Downloading
data unsupported on the MFP.
Error
Wait a moment
Network Configuration Writing
Error
Wait a moment
Diplays when the NIC initialization
occurs, as the setting is changed.
Network Initializing
Error
Displays during the NIC configuration
data is storing in the flash memory, as
the setting was changed.
On %TRAY%
Printing request is issued to an empty
tray.
Please set paper %MEDIA_SIZE%
%TRAY%
To cancel
490: MPTray
Select [Cancel].
491: Tray 1
No Paper
492: Tray 2
493: Tray 3
Load media into tray to allow printing.
Error
%TRAY% Missing
440
Please close %TRAY%.
441
To cancel
Indicates removal of Tay 1 which is a
paper path when printing from Tray 2.
Reinstall Tray 1 to allow printing.
Select [Cancel]
Error
%TRAY% Missing
430
Please close %TRAY%.
Paper tray has been removed. Reinstall
tray to allow printing.
431
To cancel
%TRAY%
Select [Cancel]
Tray 1
Tray 2
Tray 2
Error
Memory Overflow
Memory capacity overflow.
420
Memory Overflow
Press the on-line key to continue
printing.
Install expansion RAM or decrease data
size.
Troubleshooting > 162
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
<%COLOR%> Toner Empty
Toner empty.
410
410: Y
411
411: M
412
412: C
413
413: K
Warning status takes effect at Cover
Open/Close. Allows printing approx. 20
pages (A4 5% duty, density 5%).
Error
554
%COLOR% Toner Regional Mismatch
%ERRCODE%
Incorrect toner cartridge
Replace with genuine toner cartridge.
555
Error 554: Y
556
Error 555: M
557
Error 556: C
Error 557: K
Error
614
%COLOR% Toner Regional Mismatch
%ERRCODE%
Incompatible toner cartridge
Replace with genuine toner cartridge.
615
Error 614: Y
616
Error 615: M
617
Error 616: C
Error 617: K
Error
620
%COLOR% Toner Regional Mismatch
%ERRCODE%
Incompatible toner cartridge
Replace with genuine toner cartridge.
621
Error 620: Y
622
Error 621: M
623
Error 622: C
Error 623: K
Error
550
%COLOR% Toner Regional Mismatch
%ERRCODE%
Incompatible toner cartridge
Replace with genuine toner cartridge.
551
Error 550: Y
552
Error 551: M
553
Error 552: C
Error 553: K
Error
%COLOR% Toner not installed
Toner cartridge is not fitted.
610
Install genuine toner cartridge.
611
Error 610: Y
612
Error 611: M
613
Error 612: C
Error 613: K
Troubleshooting > 163
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Please check %COLOR% Toner
cartridge %ERRCODE%
If the code appears, contact your
dealer.
540
541
Error 540: Y
542
Error 541: M
543
Error 542: C
Error 543: K
Error
Paper size error
401
Open & check the
flashing cover
Inappropriate long paper was fed from
a tray. Check whether multi feed has
happened (See “Clearing Paper Jams” ).
Open and close the cover to perform
recovery printing, and continue.
Error
Paper size error
400
Open & check the
flashing cover
Inappropriate size paper was fed from a
tray. Check the paper in the tray or
check for multi feed (See “Clearing
Paper Jams” ).
Open and close the cover to perform
recovery printing, and continue.
Error
Paper jam!
390
Open & check the
flashing cover
Paper jam occurred during paper
feeding from MP tray.
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Paper jam!
391
Open & check the
flashing cover
392
Open the front cover, remove the paper
and close the cover.
Error 391: Tray 1
Error 392: Tray 2
393
Error 393: Tray 3
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Paper jam!
380
Open & check the
flashing cover
Open the front cover, remove the paper
and close the cover.
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Paper jam!
381
Open & check the
flashing cover
382
Open the top cover, remove the paper
and close the cover.
Error 381: Transport
383
Error 382: Exit
385
Error 383: Duplex entry
389
Error 385: Around fuser unit
Error 389: Printing page lost
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Troubleshooting > 164
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Paper jam!
370
Open & check the
flashing cover
Open the duplex cover, remove the
paper and close the cover.
371
Error 370: Duplex reversal
Error 371: Duplex input
373
Error 373: Multi-feed into duplex
(duplex remain jam)
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Paper jam!
372
Open & check the
flashing cover
Misfeed from duplex. Open the front
cover, remove the paper and close the
cover.
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Install Duplex Unit
Duplex unit is open (removed). When
this error is detected, printing stops.
Please install New %COLOR% Image
Drum
The image drum has reached the end of
its life (alarm).
360
Error
350
351
Error 350: Y
352
Error 351: M
353
Error 352: C
Error 353: K
Warning status takes effect at cover
open/close.
Error
560
Please install New %COLOR% Image
Drum
561
The toner empty error occurs after the
image drum has reached the end of its
life.
Error 560: Y
562
Error 561: M
563
Error 562: C
Error 563: K
Message is displayed until the image
drum is replaced.
Error
354
Please change Fuser Unit:
%ERRCODE%
The fuser has reached the end of its life
and printing will stop.
Warning status takes effect at cover
open/close.
Replace fuser.
Error
Please change Belt Unit: %ERRCODE%
355
The transfer belt has reached the end of
its life and printing will stop.
Warning status takes effect at cover
open/close.
Replace transfer belt.
Error
348
Please check Fuser Unit: %ERRCODE%
Open the top cover, check the fuser is
installed correctly and close the cover.
If the code still displays, replace the
fuser.
Troubleshooting > 165
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Please check %COLOR% Toner
Cartridge: %ERRCODE%
Toner cartridge lever has not been
locked.
544
545
Lock into place securely.
546
Error 544: Y
547
Error 545: M
Error 546: C
Error 547: K
Error
Please check %COLOR% Image Drum
Image drum not installed correctly.
340
Fit image drum.
341
Error 340: Y
342
Error 341: M
343
Error 342: C
Error 343: K
Error
Please check Fuser Unit
Fuser unit is not installed correctly.
320
Error
Fit fuser unit.
Please check Belt Unit
Belt unit is not installed correctly.
330
Error
Fit belt unit.
Power Off and Wait for a while
Motor driver IC overheat detected.
Error
Cover Open
Close the cover.
310
Close the flashing cover
Error 310: Top cover
321
311
Error 311: Front cover
If the code still appears, contact your
dealer.
Error
Cover Open
Close the duplex cover.
316
Close the flashing cover
If the code still appears, contact your
dealer.
Error
Cover Open
Indicates that the ADF cover is open.
Close the flashing cover
Indicates that the inter-lock cover on
the scanner unit is lifted up.
Note: If the inter-lock cover is lifted up
during scanning from the ADF, a
document jam message will display.
If the code still appears, contact your
dealer.
Error
Document jam!
Indicates a document jam has occurred
during scanning.
Open & check the
flashing cover
See “Clearing Paper Jams” .
If the code still appears, contact your
dealer.
Error
Wait a Moment
Program Data Receiving
Error
Wait a Moment
Program Data Received OK
Your machine's network card firmware
is being reprogrammed.
Your machine's network card firmware
is being reprogrammed.
Troubleshooting > 166
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Check Data
An error has occurred while your
machine’s network card firmware is
being reprogrammed.
Program Data Receive Error
<%DLCODE%>
%DLCODE%
1. File size error.
2. Check-sum error.
3. Invalid printer model number
4. Invalid module I/F version
5. Invalid FAT version
Error
Wait a Moment
Your machine’s network card firmware
is being reprogrammed.
Program Data Writing
Error
Power Off/On
Program Data Written OK
Error
Check Data
Program Data Write Error
<%DLCODE%>
Your machine's network card firmware
has been reprogrammed successfully.
An error has occurred while your
machine’s network card firmware is
being reprogrammed.
%DLCODE%
1. Memory allocation error
2. Download file error
3. Device allocation error
4. No device space
5. File writing failure
6. CU-F/W mismatch
Error
Shutdown screen
Controller unit is rebooting.
&
%CODE%:
Initializing screen
0 … Reboot due to a reason other than
the following.
1 … Reboot due to PJLCommand.
2 … Reboot in accordance with a menu
change.
3 … Reboot due to quit operator of
PostScript Language.
4 … reboot by Network Utility (including
Web).
Error
Shutdown in progress
Your machine is shutting down.
Error
Please turn off the Power.
Shutdown complete.
Error
Lamp Error. Please call service.
Indicates that a lamp error error has
occured.
If the code still appears, contact your
dealer.
Error
Carriage Error
Indicates that a mirror carriage error
has occured.
If the code still appears, contact your
dealer.
Error
USB Memory Full
Press <Stop> key
Indicates that file saving has failed due
to insufficient free space in the USB
memory.
Troubleshooting > 167
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Writing Failed
Indicates that file saving has failed; file
is write-protected.
Press <Stop> key
Error
Error
USB Memory disconnected
Press <Stop> key
Indicates that the USB memory was
extracted and file saving has stopped.
Connect to PC Failed
Machine has failed to connect to a PC.
Press <Stop> key
Error
Mirror Carriage Mode
The scanner mirror carriage is locked.
Mirror carriage is locked.
Turn screws at 2 places shown in the
following figure, release the lock, and
touch the [Release] button.
Error
Memory Overflow Rx
Fax memory capacity overflow has
occured during fax receiving.
Press <Stop> key
Error
Communication Error
Fax transmission has failed. For details
press the Fax Job View/Cancel button.
Press <Stop> key
Error
Communication Error
Fax receiving has failed. For details
press the Fax Job View/Cancel button.
Press <Stop> key
Error
Connot store Fax job
Maximum number of delayed fax
registration has already been met.
Error
File Transmission Error
File sending has failed due to file server
problems, network cable disconnected
or network trouble.
Press <Stop> key
Error
Error
E-mail Transmission Error
Press <Stop> key
E-mail sending has failed due to mail
server problems, network cable
disconnected or network trouble.
Check SMTP Settings
Failed to connect with SMTP server.
Press <Stop> key
Error
Check POP3 Settings
Failed to connect with POP3 server.
Press <Stop> key
Error
SMTP Login Failed
Failed to login in SMTP server.
Press <Stop> key
Error
Error
Press <Stop> key
SMTP Auth. Unsupported
Authentication is not unsupported by
SMTP server.
POP3 Login Failed
Failed to login in POP3 server.
Press <Stop> key
Error
Check LDAP Settings
Failed to connect with LDAP server.
Error
LDAP Login Failed
Failed to login in LDAP server.
Error
LDAP Communication Error
Communication with LDAP server has
disconnected.
Error
Searching for Address Failed
Cannot find out the target address from
the LDAP server.
Troubleshooting > 168
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Search Results Exceeded the Limit
Search results from LDAP server
exceeded the upper limit.
Error
Search Root Error
Search root not found in LDAP server.
Error
Address Search Time-out
Search failed; time-out error.
Error
Getting Target IP Failed
DHCP server not found.
Check DHCP Settings
Note: Scan to Email, Scan to Network
PC and Scan to Remote PC are
unavailable during this status.
Check DNS Settings
Failed to connect with DNS server.
Error
Press <Stop> key
Error
Check Server Settings
Failed to connect with file server.
Press <Stop> key
Error
Server Login Failed
Failed to login in CIFS or FTP server.
Press <Stop> key
Error
Entering Directory Failed
Failed to access directory in FTP server.
Press <Stop> key
Error
Changing Data Transfer Type Failed
Press <Stop> key
Indicates that the data transfer type is
not supported in the FTP server.
Change the data transfer type in FTP
server.
Error
File Writing Failed
Failed to save image file in file server
during Scan to Network PC execution.
Press <Stop> key
Error
Storage Space Full
File sending failed due to insufficient
free space in storage device (FTP
Server).
Press <Stop> key
Error
Change File Name
File sending failed due to a problem
with the file name (FTP Server).
Press <Stop> key
Error
Unsupported Server
Indicates that the server does not
support CIFS/FTP.
Press <Stop> key
Error
Check Network Share Name
Press <Stop> key
Error
Check Data
Program Data Write Error
<%DLCODE%>
Indicates that the network folder name
is wrong (CIFS server).
An error has occurred while writing the
SIP download data.
%DLCODE%
1. Data transfer error
2. No device space
3. Check sum error
4. Chip detection error
5. Chip erase error
6. Chip writing error
7. Chip verify error
8. Data error (product code is wrong,
etc.)
9. Data size error
Troubleshooting > 169
STATUS /
CODE
MESSAGE
MEANING / ACTION
Error
Inspection is required.
Scan Image Processing has failed.
%ERRCODE%: SIP Error
Switch the power supply off and then
back on.
%ERRCODE%
1. RAM Check Error
2. Illegal parameters
3. Memory Overflow
4. Scanner Receiving Time-out
5. Others (Fatal Error)
Fatal
Power Off and Wait for a while
126
%ERRCODE%: Condensing Error
Water vapor has condensed into liquid
droplets in the MFP. Turn off the MFP
and wait for a while.
If a fatal code still appears, contact your
dealer.
Fatal
Power Off/On
%ERRCODE%: Fatal Error
Fatal
Inspection is required
%ERRCODE%: Fatal Error
If a fatal code appears, contact your
dealer.
If a fatal code appears, contact your
dealer.
Troubleshooting > 170
Specifications
ITEM
SPECIFICATION
Dimensions
22.25 x 26.6 x 26.3 inches (W x D x H)
[565 x 658 x 669 mm]
Weight
Approximately 147 lbs. (66.5 kg)
Power source
Input: 120 VAC, 50 to 60 Hz
General
220 to 240 VAC, 50 to 60 Hz
Power consumption
Operating: 1300 W max.
Normal operating: 700 W av. (77°F/25oC)
Stand-by: 160 W av. (77°F/25oC)
Power save mode: 25 W max.
Environmental:
Noise
<54 dBA
Temperature
50°F to 89.6°F (10°C to 32°C)
Humidity
2 0% to 80% RH
Image sensor
Color CCD
Light source
Cold Cathode Fluorescent Lamp (CCFL)
Optical resolution
600 x 600 dpi
Scanning
Output data
Type: Device RGB
Resolution: 600 x 600 dpi, 600 x 300 dpi
Data bit depth: 24 bit (8 bit x 3)
Touch screen
Size: 5.8 inch (147 mm)
No. of characters: 320 x 240 dots
Contrast adjustment: yes
Back light: CCFL
LED indications
Power Save - red
Alarm - red
Comm. - green
Memory Receive - green
Help - green
Interrupt - green
Fax Job View/Cancel - green
Mono Start - green
Color Start - green
Lamp life
1,000 hours (light on accumulative hours)
Recommended daily
scans (FBS)
Up to 250 sheets a day
Scanner life (FBS)
5 years or 300,000 scans
Specifications > 171
ITEM
SPECIFICATION
Reverse automatic
document feed
Yes, U-turn path double sided sheet through
type
Document size
11.7 inches, 5 x 5.8 inches, longest 35.4
inches
ADF
297 mm, 128.5 x 148.5 mm, longest 900
mm
Document weight/
thickness
Continuous Feed: 17 to 24 lb. US Bond (60
to 105 g/m²)
Single Sheet Feed: 17 to 28 lb. US Bond (60
to 128 g/m²)
Paper feed
Face up
Capacity
50 Letter sheets (20 lb. US Bond, 75 g/m²)
25 Tabloid sheets (20 lb. US Bond, 75 g/m²)
Scanner life
5 years or 80,000 scans
Copy Specification
Speed
26 pages per minute color
33 pages per minute monochrome
Number of copies
Up to 999
Resolution
Text, Text&Photo, Photo: 300 x 300dpi
Extra Fine: 600 x 600 dpi
Doc. Type
Text, Text&Photo, Photo, Extra Fine
Density
7 levels
Zoom
25% to 400%
Input tray
Tray 1 / MP Tray / Tray 2 (optional) / Tray 3
(optional)
Edge erase
5 to 50 mm (0.2 to 2 inches)
Margin
-25 to +25 mm (-1 to +1 inch)
Paper saving (N-in-1)
2-in-1
4-in-1 (horizontal or vertical layout)
8-in-1 (horizontal or vertical layout)
Multiple image (Repeat)
x2, x4, x8
Sort (collate)
ON/OFF
Duplex copy
OFF, 1->2 sides, 2->2 sides, 2->1 side
Book copy
OFF, Left, Right
Erase centre
1 to 50 mm (0.1 to 2 inches)
Mixed size
OFF/ON
Cont. scan
OFF/ON
Scan size
Auto, A3, B4, A4, A4(SEF), B5, B5(SEF), A5,
A5(SEF), Letter, Letter(SEF), Tabloid, Legal
14, H.LTR
Specifications > 172
ITEM
SPECIFICATION
Network Specification
Connectivity
Ethernet 100Base-TX/10Base-T autonegotiation with RJ-45 connector
Network protocol
TCP/IP:
Network layer - ARP, IP, ICMP, IPv6
Transport layer - TCP, UDP
Application layer - LPR, FTP, TELNET, HTTP,
IPP, DHCP/BOOTP, SMTP, WINS, SNMPv1/v3
NetBEUI:
SMB, NetBIOS
Netware:
Remote printer mode (max. 8 print servers)
Print server mode (max. 8 file server, 32
queues)
Encrypted password support (in print server
mode)
NetWare6J/5J/4.1J (NDS, boundary)
SNMP
ETHERTALK:
ELAP, AARP, DDP, AEP, NBP, ZIP, RTMP,
ATP, PAP IEEE802.1X
IEEE802.1X:
EAP-TLS, PEAP
Supported browsers
Microsoft IE 4.1 or higher
Netscape Navigator 4.0 or higher
Configuration
requirement
IP address
Subnet mask
Gateway
SMTP server/POP3 server
FTP server
Web server
Fax Specification
Circuits
PSTN, PBX line
Compatibility
Super G3 and G3
Transmission speed
Under 3 sec (Super G3); 6 sec (G3)
Line interface
Dual RJ-11C (Line and TEL)
Compression method
MH, MR, MMR, JBIG
Memory backup
72 hours (after 48 hours full-charge)
Image data memory
16 MB (ITU-T; 1024 A4 sheets)
Send capacity
Max. Tabloid (A3) width
Max. 35.4 inches (900 mm) length
Resolution:
Standard
203 x 98 dpi
Fine
203 x 196 dpi
Photo
203 x 196 dpi
Extra fine
406 x 392 dpi
Specifications > 173
ITEM
SPECIFICATION
Speed dials
500
Group dial
32 groups
Auto redial
Yes
Sender ID
Yes (max. 22 characters)
Transmission:
Broadcast
Yes (max. 530 transmissions)
Delayed
Yes (up to 100 transmissions; up to one
month from current date/time)
F-code
Yes, using ITU standard sub address and
pass code
F-code polling
Yes, using ITU standard sub address and
pass code
PC fax
Yes, from a pc application via fax driver
Receive:
Memory
Yes, receives even when printer error or
paper out situation occurs
Remote
Yes
F-code
Yes, using ITU standard sub address and
pass code
Polling
Yes
F-code polling
Yes, using ITU standard sub address and
pass code
E-mail Specification
Communication protocol
SMTP, MIME, POP3
File formats:
B&W
PDF, TIFF
Grey/Color
PDF, TIFF, JPEG, XPS
Default file format
PDF
Resolution
75, 100, 150, 200, 300, 400, 600 dpi
Default resolution
200 dpi
Address book volume:
Max. e-mail addresses
500
Group
32
Multiple recipients allow
Yes
Security check
Yes
Mail server
authentication
SMTP, POP3
Supported mail server
application
Lotus Mail Server 5.0
MS Exchange Server 2000
RedHat 7.0 SendMail
Specifications > 174
ITEM
SPECIFICATION
Supported LDAP server
Windows 2000 Active Directory
Windows NT 4.0 + MS Exchange 5.5
Lotus Notes R5
Supported mail
application
Microsoft Outlook 2000
Microsoft Outlook Express 5.0
Microsoft Outlook Express 6.0
Netscape Messenger 4.7
Netscape Messenger 4.73
Eudora 4.3.2J
Lotus Notes R5
Filing Specification
Communication protocol
FTP, HTTP, CIFS
File formats:
B&W
PDF, TIFF
Grey/color
PDF, TIFF, JPEG, XPS
Default file format
PDF
Resolution
75, 100, 150, 200, 300, 400, 600 dpi
Default resolution
200 dpi
Max. number of profiles
50
Speed
26 pages per minute color
Printing
33 pages per minute monochrome
Resolution
600 x 600 dpi
600 x 1200 dpi
Optical: 600 x 600 dpi
Memory
512 MB standard, upgradeable to 768 MB
max.
Paper capacity at
20-lb. US Bond
(75 g/m²)
300 sheets in main tray
100 sheets in multi purpose tray
530 sheets in optional 2nd tray
530 sheets in optional 3rd tray
Paper weight
Minimum, all trays: 17 lb. US Bond (64 g/
m²)
Maximum:
• Main Tray: 32 lb. US Bond (120 g/m²)
• MP Tray: 53 lb. US Bond (200 g/m²)
• Optional Trays 2 and 3: 47 lb. US Bond
(176g/m²)
Paper output
250 sheets in face down (top) stacker @
<20 lb. US Bond (75 g/m²)
100 sheets in face up (rear) stacker @ <20
lb. US Bond (75 g/m²
Printer life
600,000 pages or 5 years
Specifications > 175
ITEM
SPECIFICATION
Duty cycle
50,000 pages per month max. for 1 year;
10,000 pages per month average (5% duty)
Toner life, CMYK,
(ISO/IEC19798)
CMY: 10,000 images, K: 9,500 images
Image drum life
20,000 pages at 3 pages per job
Belt life
80,000 letter pages at 3 pages per job
Fuser life
100,000 letter pages
This device is not intended for use at visual display workplaces in compliance with
BildscharbV.
Specifications > 176
Appendix A - Moving and transporting
Moving Your System
1.
Enable mirror carriage transfer mode:
(a)
Press the SETUP button on the control panel.
(b)
On the touch screen, press Admin Setup.
(c)
Enter the administrator password and press Enter.
(d)
Press User Install.
(e)
Press the arrow symbol twice to view page 3 of the User Install screen.
(f)
Press Mirror Carriage mode.
(g)
At the prompt, press Yes to confirm.
(h)
If necessary, remove plugs (1) from the scanner lock locations as shown.
1
(i)
Using the tool provided (2), lock the scanner at the two locations as shown.
2
Appendix A - Moving and transporting > 177
(j)
On the touch screen, press Close.
(k)
Press the SETUP button on the control panel.
(l)
On the touch screen, press Shutdown.
(m) On the touch screen, press Yes to confirm shutdown.
2.
Turn off the MFP and disconnect or remove the following:
• Power cord, earth wire
• Printer cable
• Paper in the paper cassette
3.
Move the MFP to the new location.
WARNING!
This product is heavy; a minimum of three people are required to
lift it safely.
NOTE
Be sure to unlock the scanner before turning on the MFP after transportation
and then disable the mirror carriage transfer mode.
Appendix A - Moving and transporting > 178
Transporting Your System
WARNING!
Your MFP is a precision machine and can be damaged during
transportation if packaged incorrectly.
NOTE
If your machine is equipped with the additional paper tray(s) and cabinet,
remove these before transporting. Refer to “Additional Paper Trays and
Storage Cabinet” on page 139; the removal process is the reverse of the
installation procedure.
1.
Enable mirror carriage transfer mode:
(a)
Press the SETUP button on the control panel.
(b)
On the touch screen, press Admin Setup.
(c)
Enter the administrator password and press Enter.
(d)
Press User Install.
(e)
Press the arrow symbol twice to view page 3 of the User Install screen.
(f)
Press Mirror Carriage mode.
(g)
At the prompt, press Yes to confirm.
(h)
If necessary, remove plugs (1) from the scanner lock locations as shown.
1
Appendix A - Moving and transporting > 179
(i)
Using the tool provided (2), lock the scanner at the two locations as shown.
2
(j)
On the touch screen, press Close.
(k)
Press the SETUP button on the control panel.
(l)
On the touch screen, press Shutdown.
(m) On the touch screen, press Yes to confirm shutdown.
2.
Turn off the MFP and disconnect or remove the following:
• Power cord, earth wire
• Printer cable
• Paper in the paper cassette
3.
Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
a
b
Appendix A - Moving and transporting > 180
4.
Press the cover release (a) and open the top cover (b) fully.
b
a
WARNING!
If the MFP has been in usen, the fuser will be hot. This area is
clearly labelled. Do not touch.
5.
Lift each of the image drum units out of the MFP and place them on a flat table.
CAUTION!
The green image drum surface at the base of each cartridge is very
delicate and light sensitive. Do not touch it and do not expose it to
normal room light for more than 5 minutes. Never expose the drum
to direct sunlight or very bright room lighting.
6.
Tape each junction of the image drum and toner cartridges with vinyl tape (1).
7.
Re-install the image drum units back into the MFP.
8.
Close the top cover and press down firmly so that the cover latches closed.
Appendix A - Moving and transporting > 181
9.
Gently lower the scanner.
10.
Protect the MFP with cushion pads and put it in a box.
NOTE
It is recommended that you use the original box and packaging if available.
WARNING!
This product is heavy; a minimum of three people are required to
lift it safely.
NOTE
Be sure to unlock the scanner before turning on the MFP after transportation
and then disable the mirror carriage transfer mode.
Appendix A - Moving and transporting > 182
Index
C
Configuration 30
Configuring your machine...
...from the Configuration Tool utility 30
...from the Control Panel 30
...from the Web Page 30
Configuring your machine....
....from the Web Page 30
E
Explanation of filing protocols 63
FTP 63
HTTP 63
F
Fax job view/cancel button 92
I
Information Codes/messages
during scanning and copying 157
Installing MFP drivers and Utilities
Actkey Utility 17
Configuration tool 16
Fax driver 15
Plug and play installation 15
Setting up the Actkey Utility 17
TWAIN and printer drivers 15
Internet Communication Features 25
Scan to E-mail 25
Scan to FTP 25
M
Minimum Configuration Requirements 23
O
Operation 73
Copying 75
Loading Document(s) for copying 73
Placing Document(s) on the Glass 74
Scan to PC (server) option. 102
Scanning 97
Sending Document(s) via E-mail 98
P
PBX dialling 69
Pre-Installation Information 23
DNS server 24
Gateway IP 24
IP Address 24
IP Address Set 24
POP3 Port 24
POP3 Server 24
SMTP Port 24
SMTP Server 24
Subnet Mask 24
S
Scanner unit
log in 72
log out 72
Muratec America, Inc.
3301 East Plano Parkway, Suite 100
Plano, Texas 75074
http://www.muratec.come
© 2008 Muratec America, Inc..
Part Number: OMMFX3400