Electronic signature in a PDF file with Adobe Acrobat XI

Electronic signature in a PDF file with Adobe Acrobat XI
Electronic signature in a PDF file with Adobe Acrobat XI
Adding an electronic signature
1.
2.
3.
4.
Open the PDF file you want to sign.
At the top right in Acrobat, click the Sign pane. Open the I Need to Sign panel.
Click Place Signature.
Select one of the following options for signing in the drop-down box. To use a certificate,
see the “Use an existing Certificate” section below.
a. Type My Signature
• In the Enter Your Name box, type your name.
• To toggle between appearance options, click Change Signature Style.
Click Accept.
• Scroll to the desired location, and click to place the signature.
b. Draw My Signature
• Use your mouse or stylus to draw your signature in the box. If needed,
click Clear Signature to start over. Click Accept.
• Scroll to the desired location, and click to place the signature.
c. Use an Image
• Physically sign a piece of paper and scan the paper as a JPG or PDF file.
• Browse to the file that contains your handwritten signature. Click Accept.
• Scroll to the desired location, and click to place the signature.
d. Use an existing Certificate
• With your mouse, draw a box where you want the signature to appear.
When you finish drawing, the Sign Document dialog box opens.
• Select your digital ID and type the password. If you don’t have a digital ID
refer below on how to create one.
• If you want to change the look of your signature, change the Appearance
dropdown list to Create New Appearance.
• Add a picture of your signature by ticking Import graphic and clicking
File. Browse to the location you saved your image. Change the file
type option at the bottom to the type of file you’re looking for. Click
Open then OK.
• Under Configure Text, untick the options you don’t want displayed.
(Eg. If you just want the graphic remove all ticks.)
• Click OK once setting are changed.
• Click Sign.
5. Type a name for your file, and click Save. The file shows a blue bar at the top of the screen
indicating that the PDF file is signed.
6. To sign your file more than once, click Place Signature again. Scroll to the desired location,
and click to place the signature.
7. To permanently merge the signature into the PDF, save the file. Click Confirm to finalize the
changes. Type a name for your file. Click Save.
Tip: Acrobat sets the first signature method chosen as the default method of signing. To change
methods, click the down arrow next to Place Signature, and select Change Saved Signature to
return to the full list of options. The method you choose becomes the default.
Create a Digital ID certificate
Continuing from 4.d
1. In the Add Digital ID dialog box, select A New Digital ID I Want to Create Now. Click Next.
If you already created a self-signed ID in Acrobat (we’ve gone through this process before),
choose the file at this point by selecting My Existing Digital ID From: A File. Navigate to
where your file is saved.
2. Select New PKCS#12 Digital ID File. Click Next.
If you are on Mac OS, you won’t see these options, so you can skip this step.
3. Enter your personal information in the next screen then click Next.
• full name, email address, Country, etc.
• the organizational unit and organization name is not required for the creation of your
digital ID
• Leave the Key Algorithm and Use Digital ID For option at their default settings.
4. Next, you need to decide where to store the actual digital ID file. If you leave it in the default
folder, Acrobat can easily find it; however, you can choose a different location if you like
because you can later tell Acrobat where it is when you go to sign a document. Enter a
strong password and click Finish.
TIP: Make note of the folder where the digital ID is stored. You may want to make a copy of
it and store it somewhere safe.
Remove Digital IDs
To clear out Digital IDs in Acrobat, select Edit > Preferences > select Signatures on the left side of
the screen > click More after Identities & Trusted Certificates > select the relevant Digital ID > click
Remove ID > confirm that you want to remove the Digital ID> enter the password > click OK
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