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Digital Imaging System
Operating Instructions
(For Facsimile)
Model No.
DP-1810F
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
English
IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
(
Telephone Number
) -
(
Supplies Telephone Number
) -
(
Service Telephone Number
) -
Model and Serial Number
Copyright
©
2002 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of these Operating Instructions are subject to change without notice.
Table of Contents
Getting to Know Your Machine
Installing Your Machine
Setting Your ID Number (Fax Telephone Number) ........................................ 21
Programming Your Machine
Entering One-Touch/Abbreviated Dialing Numbers ....................................... 23
Changing or Erasing One-Touch/Abbreviated Dialing Numbers.................... 25
Basic Operations
Sending Non-Standard Size Documents........................................................ 33
Communication Journal (COMM. JOURNAL) ................................................ 36
3
4
Table of Contents
Advanced Features
To Poll Documents from Another Station....................................................... 71
Changing or Erasing the Program Key Settings ............................................ 77
Changing the Start Time or the Station of a File ............................................ 80
Operating Your Machine with the Access Code (Restrict All Operations) .... 87
Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) ..................................................... 87
Table of Contents
Setting the RCV To Memory Password.......................................................... 88
Selecting the Access Method (Prefix or Suffix) .............................................. 93
Changing or Erasing the Department Code ................................................... 97
Sending a Document with Department Code ................................................. 99
Sending a Document with Department Code (Voice Mode Transmission) .... 100
Network Features
Sending a Confidential Document to a Remote Station's Mailbox ................. 111
Polling a Confidential Document from a Remote Station's Mailbox ............... 112
Receiving a Confidential Document to Your Machine's Mailbox .................... 113
Storing a Confidential Document in Your Machine's Mailbox......................... 114
Printing Out a Confidential Document from Your Machine's Mailbox............. 115
Deleting a Confidential Document Stored in Your Machine's Mailbox ........... 116
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers.............. 119
To send a Document with Sub-address ......................................................... 120
5
6
Table of Contents
Printout Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)................................ 125
Communication Journal (COMM. JOURNAL)............................................... 129
One-Touch/Abbreviated and Directory Search List ....................................... 131
Problem Solving
Appendix
Getting to Know Your Machine
Safety Information
!
WARNING
denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
!
CAUTION
- USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES
OTHER THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS
• THE POWER CORD ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date of manufacture.
Manufacturer's name and address Factory ID
7
8
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
• THIS PRODUCT CONTAINS A LITHIUM BATTERY. DANGER OF EXPLOSION IF BATTERY IS
INCORRECTLY REPLACED.
REPLACE ONLY WITH THE SAME OR EQUIVALENT TYPE. DISPOSE OF USED BATTERIES
ACCORDING TO THE INSTRUCTIONS OF YOUR LOCAL SOLID WASTE OFFICIALS.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
!
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL
STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD AND BATTERIES INDICATED IN THIS MANUAL. DO NOT DISPOSE
OF BATTERIES IN A FIRE, THEY MAY EXPLODE. CHECK WITH LOCAL CODES FOR POSSIBLE
SPECIAL DISPOSAL INSTRUCTIONS.
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
9
Function Key
Any function can be started by first pressing
FUNCTION
and then enter the function number, or by pressing or scroll key repeatedly until the desired function appears on the display.
1
2
Deferred Communication
1 = XMT
2 = Polling
3 = Advanced Communication
Advanced Communication
2 = Confidential Communication
4 = Sub-Address XMT
7
Set Mode
1 = User Parameters
Date & Time
Logo
Character ID
ID Number (Fax Telephone Number)
2 = One-Touch/Abbreviated Numbers
3 = Program Keys
4 = Fax Parameters
3
Polling
1 = Polling
2 = Polled
6
Printout
1 = Journal (Print/View)
2 = One-Touch/Abbreviated/
Directory Search List
3 = Program List
4 = Fax Parameter List
5 = Not used
6 = Individual XMT Journal
7 = Directory Label
8
9
Select Mode
1 = Communication Journal = OFF/ON/INC
4 = Password-XMT = OFF/ON (See Note 1)
5 = RCV to Memory = OFF/ON/PRINT
Edit File Mode
1 = File List (Print/View)
2 = Change Time/Station
3 = Delete File
4 = Print File
5 = Add Document
6 = Retry Incomplete File
10
NOTE
1. If Fax Parameter is not preset to a Valid position, which enables you to use the function, the display will not show the function.
External View
Handset
(Available as an option, see the Operating Instructions
(For Copier), page 51)
RJ-11C
Telephone Jack
To Handset
Power Switch
After connecting all cables and the Power Cord, turn the power switch ON.
LAN Connection Jack
(10Base-T/100Base-TX)
Optional Telephone
Handset Jack
Connect the telephone line cable from the Optional
Handset into the
HANDSET jack on the left side of the machine.
External Telephone Jack
You can connect an additional standard single line telephone to the machine.
To connect the telephone, break off the protective tab on the TEL jack.
Telephone Line Jack
Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone company and the other end into the LINE jack on the left side of the machine.
11
12
Control Panel
ON LINE Indicator
Blinks : When sending or
receiving faxes.
Used to set Standard,
Fine, Super-Fine resolution.
(See page 34)
LCD Display
Indicates date and time, or the current operation.
Used to select the
FAX or EMAIL mode.
Used to adjust the
Contrast of the
Faxed/Emailed document.
Used to select the original size manually.
Used for the following:
Adjust the monitor and ringer volume.
(See page 15 to 16)
Move the cursor while entering numbers and characters.
Search the station name for Directory
Search Dialing.
Confirm the entered station for multi-station communication.
Select functions.
Confirm the current communication modes
(e.g. Page number, ID, Dialed Telephone number or Email address, File number) when the unit is ON LINE.
Control Panel
Used to start or select the function and subfunctions.
These functions are explained in detail on page 10.
Used to set operations.
Use this button when correcting entered numbers or characters.
.
Used to start On-Hook Dialing or entering the space between the characters or numbers. (See page 53)
Used to insert a space while entering User Parameters, such as LOGO, character ID, station name and telephone numbers.
Used to start Abbreviated Dialing.
(See page 42 and 49)
Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number.
Used to separate the Sub-Address from the telephone number when dialing, or to access some features of your PBX.
Used to switch the machine into energy saving mode.
For more details, see page 23 of the Operating
Instructions (For Copier.)
Used to reset all the previously set functions.
Keypad
Used for manual number dialing,
recording phone numbers,
character and symbols to record
your LOGO, Character ID, Station
Name and Email Address, and
numerical entries.
Tone Key
Used to temporarily change the
dialing mode to Tone when Pulse
mode is set. Also can be used to
enter a period "." during email and
IP address programming.
M1/ STAMP
Used to turn the verification stamp ON or OFF.
(See page 35)
M2/ MEM XMT
Used to select either memory or direct communication.
(See page 37 to 50)
Press this button when you want to stop the communication, registration operation, or audible tone.
Press this button to start fax transmission or an Email communication and manual fax reception.
One-Touch Keys (01-52)
Used for One-Touch Dialing.
(See page 41 and 48)
Program Keys (P1-P8)
Used to record long dialing procedures or
Group Dialing Number keys.
13
14
Installing Your Machine
Setting the Dialing Method (Tone or Pulse)
General Description
Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the procedure below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
4
Set the dialing method for the Telephone Line.
.
for “PULSE“.
or
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
06 DIALING METHOD
2:TONE
06 DIALING METHOD
1:PULSE or
06 DIALING METHOD
2:TONE
for ”TONE”.
5
06 DIALING METHOD
2:TONE
Adjusting the Volume
General Description
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
You will hear the dial tone through the speaker.
2
repeatedly to raise the volume.
or
* MONITOR *
❚
MONITOR VOLUME
LOW [
❚❚❚❚❚❚❚❚
] HIGH
MONITOR VOLUME
LOW [ ] HIGH
repeatedly to lower the volume.
3
NOTE
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOLUME). (See page 29)
15
Adjusting the Volume
Setting the Ringer Volume
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
Standby
2
repeatedly to raise the volume.
or
to select the "FAX/EMAIL MODE".
MAR-15-2002 15:00
00%
RINGER VOLUME
((((
☎
))))
RINGER VOLUME
((
☎
))
repeatedly to lower the volume.
3
16
NOTE
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOLUME). (See page 29)
User Parameters
How To Enter Characters
To enter characters, numbers or symbols follow the steps below.
STOP
FAX/EMAIL characters and symbols. The keypad assignment for the characters and
CLEAR
MONITOR SET a s o a n i n c key is also used to enter a period "." during email or IP address input.
Ex
: LOGO
LOGO
Panasonic
Cursor
To enter "Panasonic"
Character Keypad
P
7
Key
Strokes
6
2
6
2
7
6
6
4
2
1
4
3
1
2
2
3
3
1
2
3
4
5
g j
Characters and number of key strokes
1 2 3 4 5 6 7 8 9 10 11 12 13 14
@ . ( Å å Ä ä Ö ö Ü ü È è É é Æ æ Ñ ) 1 a b c 2 A B C d e f 3 D E F h k i 4 G H I l 5 J K L
6
7
8
9
0
-/() t w m p n q u x r o v y
6 s
8 z
/ ( )
M
7
T
9
_
N
P
U
W
(, )
O
Q
V
X
’
R
Y
:
S
Z
& + = 0
Select and continue pressing the appropriate key on the keypad until the desired Character / Symbol is displayed, then select another key on the keypad to enter the next Characters / Symbols. If the next
Character / Symbol that you wish to enter falls on the same key, press , to set the first Character / Symbol first before continuing.
SET
Enter as follows:
6 6 6 6 6 SET
To delete a Character / Symbol, press CLEAR/STOP
To enter a space, press
MONITOR
(Bracket characters) are not indicated when entering the email address.
17
User Parameters
General Description
Your machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID
Number help to identify you when you send or receive documents.
These parameters can be programmed via your PC by using the Configuration Editor included with the
Panasonic Document Management System software CD-ROM (included with the machine).
Follow the Operating Instructions included with the Panasonic Document Management System application.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
.
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
1:USER PARAMETERS?
PRESS SET TO SELECT
3
4
Enter the new date and time.
Ex:
Month : March
0 3
Date
1 5
2 0 0 2
Year : 2002
1 5 0 0
Time : 3:00 PM
If you make a mistake, use or to move the cursor over the incorrect number, then overwrite it with a correct one.
5
DATE & TIME
❚
1-01-2001 00:00
DATE & TIME
3-15-2002 15:00
18
NOTE
1. The current Date & Time must be set because it is required by the Telephone Consumer Act of
1991. (For details, see FCC NOTICE at the end of these Operating Instructions)
User Parameters
Setting Your LOGO
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your transmission.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
2
.
1:USER PARAMETERS?
PRESS SET TO SELECT
3
repeatedly until display shows;
4
Enter your LOGO (max. 25 characters and digits) by using
Ex:
P A N A S O N I C
If you make a mistake, use or to move the cursor one space beyond the incorrect character, press
CLEAR then re-enter the new character.
If more than 19 characters are entered, the left side characters will scroll off the display.
5
LOGO
❚
LOGO
PANASONIC
❚
NOTE
1. Your Company Name or your name must be set because it is required by the Telephone
Consumer Act of 1991. (For details, see FCC NOTICE at the end of these Operating
Instructions)
19
User Parameters
Setting Your Character ID
If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine's display and the remote machine's Character ID will appear on your display.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
2
.
1:USER PARAMETERS?
PRESS SET TO SELECT
3
repeatedly until display shows;
4
Enter your Character ID (max. 16 characters and digits)
by using the Keypad. (See page 17)
Ex:
H E A D MONITOR O F F I C E
If you make a mistake, use or to move the cursor one space beyond the incorrect character, press then re-enter the new character.
CLEAR
5
CHARACTER ID
❚
CHARACTER ID
HEAD OFFICE
❚
20
NOTE
1. The special characters of Å, Ä, Ö, Ü, Æ,
È
,
É
and
Ñ
cannot be used for Character ID.
User Parameters
Setting Your ID Number (Fax Telephone Number)
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote machine's display and their ID Number will appear on your display.
We suggest you use your facsimile telephone number as your ID number. (Max. 20 digits)
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
2
.
1:USER PARAMETERS?
PRESS SET TO SELECT
3
repeatedly until display shows;
4
Enter your ID (max. 20 digits) by using the keypad and
MONITOR
key to enter a space between numbers.
Ex:
2 0 1 MONITOR 5 5 5 MONITOR
1 2 1 2
If you make a mistake, use or to move the cursor one space beyond the incorrect number, press then re-enter the new number.
CLEAR
5
ID NO.
❚
ID NO.
201 555 1212
❚
NOTE
1. You may use to enter a "+" character at the beginning of the ID number to indicate the following digit(s) for your country code.
Ex :+1 201 555 1212 +1 for U.S.A. country code.
+81 3 111 2345 +81 for Japan country code.
2. Your Fax Telephone Number must be set as your ID Number because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of these
Operating Instructions)
21
22 memo
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers
Entering One-Touch/Abbreviated Dialing Numbers
One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these dialing methods, you must first store the telephone number using the following procedure or use the
Configuration Editor included with the Panasonic Document Management System application.
To enter a One-Touch key, follow the steps below
1
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
2
1:ONE-TOUCH
2:ABBR NO.
3
.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
4
Ex:
01
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
Ex:
9 PAUSE 5 5 5
MONITOR
1 2 3 4
6
7
Enter the station name using the Keypad
(up to 15 characters).
Ex:
S A L E S
MONITOR D E P T
8
To record another number, repeat Steps 4 to 10.
To return to standby, press
STOP
.
<01>
ENTER TEL. NO.
<01>
9-555 1234
❚
<01>ENTER NAME
9-555 1234
<01> SALES DEPT
❚
9-555 1234
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
23
One-Touch/Abbreviated Dialing Numbers
Entering One-Touch/Abbreviated Dialing Numbers
To set an Abbreviated Dialing Number, follow the steps below
1
2
3
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
1:ONE-TOUCH
2:ABBR NO.
ABBR.[
❚
]
ENTER ABBR NO.
4
Ex:
0 2 2
(001 to 100)
5
Enter the telephone number
(up to 36 digits including pauses and spaces).
Ex:
9 PAUSE 5 5 5
MONITOR
2 3 4 5
6
7
Enter the station name using the Keypad
(up to 15 characters).
Ex:
A C C O U N T I N G
8
To record another number, repeat Steps 4 to 10.
To return to standby, press
STOP
.
[022]
ENTER TEL. NO.
[022]
9-555 2345
❚
[022]ENTER NAME
9-555 2345
[022]ACCOUNTING
❚
9-555 2345
ABBR.[
❚
]
ENTER ABBR NO.
24
NOTE
1. If you require a special access number to get an outside line, enter it first and then press
PAUSE
. A hyphen "-" is displayed for pause.
2. Use
MONITOR
to enter a space between the numbers to make it easier to read.
3. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a"/"). The dialing method will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
4. You can search for an unused One-Touch key or ABBR. number by pressing or in
Steps 3 or 4.
One-Touch/Abbreviated Dialing Numbers
Changing or Erasing One-Touch/Abbreviated Dialing Numbers
If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below or use the Configuration Editor included with the Panasonic Document Management System application.
To change the settings of a One-Touch/ABBR dialing number
1
2
Press
1
for One-Touch Dialing Number.
Press
2
for ABBR. Dialing Number.
Ex:
1
3
Ex:
01
1:ONE-TOUCH
2:ABBR NO.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
<01> SALES DEPT
9-555 1234
4
<01> SALES DEPT
ENTER TEL. NO.
then enter a new telephone number. (See Note 1)
Ex:
9 PAUSE 5 5 5 MONITOR 3 4 5 6
<01> SALES DEPT
9-555 3456
❚
5
<01>SALES DEPT
9-555 3456
6
<01>ENTER NAME
9-555 3456
Ex:
P A N A F A X
<01> PANAFAX
❚
9-555 3456
7
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
To record another number, repeat Steps 3 to 9.
To return to standby, press
STOP
.
NOTE
1. If you make a mistake, use or to move the cursor one space beyond the incorrect number, press
CLEAR
then re-enter the new number.
2. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page
25
One-Touch/Abbreviated Dialing Numbers
Changing or Erasing One-Touch/Abbreviated Dialing Numbers
To erase the settings of a One-Touch/ABBR dialing number
1
2
Press
1
for One-Touch Dialing Number.
Press
2
for ABBR. Dialing Number.
Ex:
1
3
Enter the station you wish to erase.
Ex:
01
4
5
To return to standby, press
STOP
.
1:ONE-TOUCH
2:ABBR NO.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
<01> SALES DEPT
9-555 1234
<01> SALES DEPT
ENTER TEL. NO.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
26
NOTE
1. If the One-Touch/Abbreviated dialing number has been used for a communication reservation, the settings cannot be changed or erased until the communication has finished.
To change or erase the settings, cancel the communication first by Edit File Mode. (See page
One-Touch/Abbreviated Dialing Numbers
Printing Out Directory Labels
After programming the one-touch dialing numbers, you can print the Directory Labels which include the first
12 characters of each station name. Peel each printed label off the sheet and place it over its corresponding
One-Touch key on the panel. To print the Directory Labels, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
Insert the Directory Label sheet (FACE UP), into the upper most drawer that is configured for Letter size paper
(PORTRAIT).
2
3
Your machine prints out the directory label.
to select the "FAX/EMAIL MODE".
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
* PRINTING *
DIRECTORY LABEL
Panasonic DP-1810F Directory Labels
Set this label sheet in the Letter size paper drawer, FACE UP
33
37
41
45
21
25
29
01 AMERICA
05 CANADA
09
13
17
34
38
42
46
22
26
30
02 AFRICA
06 JAPAN
10
14
18
35
39
43
47
23
27
31
03 ASIA
07
11
15
19
36
40
44
48
24
28
32
04 BRASIL
08
12
16
20
The labels to the left will be printed when feeding in this direction.
Directory Label
NOTE
1. If attaching a new Directory Label, please remove the old one first.
27
Customizing Your Machine
General Description
Your machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully.
Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made. When the transmission ends, however, these parameters return to their preset values (Home position). Other parameters can only be changed by the procedure described below.
Setting the Fax Parameters
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
Enter Fax Parameter number from the Parameter Table.
Ex:
0 0 4
for
STAMP
4
5
Ex:
2
for
ON
6
To set another parameter, press
CLEAR
Step 3 or press
STOP
to return to
to return to standby.
to select the "FAX/EMAIL MODE".
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
FAX PARAMETER(1-99)
NO.=004
04 STAMP(HOME)
1:OFF
04 STAMP(HOME)
2:ON
05 MEMORY(HOME)
2:ON
28
NOTE
1. To scroll the Fax Parameters in Step 2, press or .
2. To print out a Fax Parameter List, see page 135.
Customizing Your Machine
Fax Parameter Table
No.
001
002
003
004
005
006
007
008
010
012
Parameter
CONTRAST
RESOLUTION
ORIGINAL
STAMP
MEMORY
DIALING METHOD
HEADER PRINT
HEADER FORMAT
009 RCV'D TIME PRINT
KEY/BUZZER
VOLUME
013 AUTO JOURNAL
014 FILE ACCEPTANCE
REPORT
017
COMM. JOURNAL
RECEIVE MODE
1
*2
*1
2
3
1
*2
*1
2
*1
2
3
1
1
*2
2
*3
Setting
Number
2
3
5
*1
*1
2
3
4
1
2
3
*1
2
1
*2
*1
2
1
*2
Setting Comments
Lightest Setting the home position for the CONTRAST.
Lighter
Normal
Darker
Darkest
Standard Setting the home position for the RESOLUTION.
Fine
S-Fine
TEXT
TEXT/
PHOTO
PHOTO
Off
Setting the home position for the ORIGINAL.
On
Off
On
Setting the home position for the STAMP.
To select the stamp function when document is stored in memory, see Fax Parameter No. 28.
Setting the home position for the MEMORY.
Pulse
Tone
Inside
Selecting the dialing method.
Outside
No print
Selecting the printing position of the header.
Inside
: Inside TX copy area.
Outside
: Outside TX copy area.
No print
: Header is not printed.
Logo, ID No. Selecting the header format.
From To
Invalid
Valid
Selecting whether the machine prints the received date & time, remote ID, percentage of reduction and page number on the bottom of each received document.
Selecting the volume of the Key/Buzzer tone.
Off
Soft
Loud
Off
Always
Inc. only
Invalid
Valid
Invalid
Valid
Manual
Auto
Selecting the home position of printout mode for COMM.
Journal Off/Always/Inc. only.
Off
: Does not print
Always
: Always prints
Inc. only
: Prints only when communication has failed.
Selecting whether the machine prints the journal automatically after every 100 transactions.
Selecting whether the machine prints the file acceptance journal.
If you set this parameter to valid, a journal will print out after any memory communication.
Setting the reception mode to automatic or manual.
29
30
Customizing Your Machine
Fax Parameter Table
No.
022
Parameter
SUBSTITUTE RCV
024 PRINT REDUCTION
Setting
Number
1
*2
1
*2
025 REDUCTION RATIO
026 POLLING PASSWORD
027 POLLED SAVE
028 STAMP AT MEM. XMT
031
033
INCOMPLETE FILE
SAVE
XMT REDUCTION
036
037
038
044
RING PATTERN
DETECT (DRD)
(See Note 2)
RCV TO MEMORY
ACCESS CODE
039 PIN CODE ACCESS
042 CONF. POLLED FILE
SAVE
043 PASSWORD-XMT
PASSWORD-RCV
1
*2
1
*2
*1
2
*1
2
1
*2
70
----
100
2
*1
2
*1
2
3
*1
*1
2
None
Suffix
Prefix
Invalid
Valid
Off
On
Off
On
Invalid
Valid
Invalid
Valid
Invalid
Valid
Invalid
Valid
Invalid
Valid
Setting
Invalid
Valid
Fixed
Auto
70%
----
100%
(----)
Comments
Selecting whether the machine receives to memory when the recording paper runs out, toner runs out or the recording paper is jammed.
Selecting print reduction mode.
Fixed
:Reduce received document according to setting of
Parameter No. 25.
Auto
: Reduce received document according to the length of received documents.
Selecting the fixed print reduction ratio from 70% to 100%.
This parameter functions only when the fixed print reduction is selected on Fax Parameter No. 24.
(----)
(----)
Setting a 4-digit password for secured polling. (See page
Selecting whether the machine retains the polled document in memory even after the document is polled once.
Selecting whether the machine stamps the original documents when storing the documents into memory.
(Depending on the Stamp setting on the Control Panel)
Selecting whether the machine retains the document in memory if the document is not successfully transmitted.
Selecting whether the machine performs reduction when the transmitting original is wider than the recording paper used at the receiving machine.
All ring patterns.
Select a ring pattern for automatic answering.
1
: A Standard ring pattern.
2
: B Double ring pattern.
3
: C Triple ring pattern (Short-Short-Long).
4
: D All other triple ring patterns, except the
type C described above.
Enter a 4-digit password used to print out the received document in memory by using F8-5 (RCV TO MEMORY).
When F8-5 is set to On, this parameter will not be shown
on the LCD display. (See page 88)
Enter a 4-digit Access Code to secure the machine from
unauthorized use. (See page 86)
Selecting the access method (Prefix or Suffix) to dial a
number with PIN Code. (See page 93)
Selecting whether the machine saves the confidential polled file even after the file is polled once.
Setting a 4-digit XMT-Password and selecting whether the machine performs and checks the XMT-Password of the
receiving station when transmitting. (See page 106)
Setting a 4-digit RCV-Password and selecting whether the machine performs and checks the RCV-Password of the
transmitting station when receiving. (See page 107)
Customizing Your Machine
Fax Parameter Table
No.
Parameter
052
053
DIAGNOSTIC
PASSWORD
SUB-ADDRESS
PASSWORD
063 PC-FAX RCV MODE
Setting
Number
*1
2
3
077 DEPARTMENT CODE
078
082 QUICK MEMORY XMT
097
099
SPECIAL TRAY
No.1 - 3
MEMORY SIZE
(Flash Memory)
3
4
*1
2
5
-
*1
2
1
*2
1
*2
Setting Comments
(----)
(----)
Upload &
Upload
Setting the password for Remote Diagnostic Mode. Please ask your Panasonic Authorized Dealer for details.
Setting a 20-digit password for secured sub-address communication.
Selecting how the machine will execute the received Fax document(s).
: Print the received document(s).
Upload & Print
: Print the received document(s) and
Upload
upload it’s file.
: Upload the received document file.
Selecting whether the machine performs the Department
Invalid
Valid
Invalid
Valid
Invalid
Valid
Selecting whether the machine performs rotation transmission.
None
Tray 1
Tray 2
Tray3
Tray 4
-
Selecting whether the machine performs Quick Memory
Transmission. (See page 39 to 43)
Invalid
:Stores all documents into memory first before dialing the telephone number.
Valid
:Starts dialing the telephone number immediately after storing the first page.
Select up to 3 Special Trays that will not be used for printing received faxes (4-Tray configuration). One Tray must always be available for receiving Faxes.
(You can specify one Tray (1 ~ 4) for each selection No. 1,
No. 2 and/or No. 3)
Displays the amount of base and optional memory installed.
(Base Memory + Optional Memory)
NOTE
1. Setting number marked with an asterisk (*) indicates the factory standard setting.
2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by your local telephone company. It allows up to 4 different telephone numbers to be assigned on a single telephone line with a distinctive ring for each telephone number. By selecting the appropriate ring pattern associated with the telephone number assigned for your fax machine.
It can differentiate and answer the incoming call on the fax number. All other calls on the other telephone numbers will not be answered. This optional service from your local phone company is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check with your local telephone company on the availability of this service in your area.
31
32 memo
Basic Operations
Loading Documents
How to Load Documents
1. On the ADF / Inverting ADF
Face Up
2. On the Platen Glass
Face Down
Original Size
Guide
• Place the original(s) Face Up on the ADF until the leading edge placed into the machine stops.
Original Size
Guide
• Place a book or an original Face Down on the
Platen Glass, aligning it with the arrow mark on the original size guides.
Sending Non-Standard Size Documents
When transmitting non-standard size document(s), the machine may perform Rotate Transmission automatically and not transmit the portion of the document that exceeds the standard size ("P" portion). (See Note 1)
P
Rotation XMT
The part which protrudes from the
Fixed size is not sent.
Direction
Flatbed Scanning
Place a book or an original face down on the Platen Glass, then press original size. The message "ANOTHER ORIGINAL?" is shown on the LCD display when
START
ORIGINAL SIZE
is pressed and the scanning is completed.
to select the
• If you wish to store another page, press
1:YES
and place another original, then press
• If
2:NO
is pressed, the machine starts to dial the telephone number.
START
.
NOTE
1. When an oversized original is sent to another machine, sometimes, it is reduced in accordance with the other party's recording paper size.
Ex:
A3 size Letter size
33
Basic Transmission Settings
General Description
You can temporarily change the transmission settings either before or after you place the document on the
ADF.
These settings are as follows
• Contrast
• Resolution
• Original (Text/Photo)
• Stamp
• Communication Journal
• Password-XMT
After your document(s) have been sent, your machine will automatically return to the preset settings.
Contrast
Your machine is preset to
Normal
contrast. If you wish to send a document with lighter contrast, change the setting to
Lighter
. If you wish to send a document with darker contrast, change the setting to
Darker
.
LIGHTER
DARKER
Resolution
Your machine is preset to
Standard
resolution, which is suitable for most documents.
Use
Fine
or
Super Fine
for detailed documents.
RESOLUTION
for standard originals for detailed originals for finer detailed originals
34
NOTE
1. To change the preset Contrast position, change the setting of Fax Parameter No. 01.
2. To change the preset Resolution position, change the setting of Fax Parameter No. 02.
3. If you send a photographic original with gray tones, your machine is automatically set the
Resolution to FINE or S-FINE (406 x 391 dpi) and the Original setting to Text/Photo or Photo.
The reproduction of the received document will be determined by the capability of the remote station.
Basic Transmission Settings
Original (Text/Photo)
The Original setting is useful when sending photographs or illustrations with gray tones. Your machine is preset to "TEXT". You can select either "TEXT/PHOTO" or "PHOTO" mode.
for text only originals for text and photo originals for photo or illustration originals
Verification Stamp
The Verification Stamp helps you to confirm successful transmissions by stamping the bottom of each successfully transmitted page with a small mark.
NOTE
1. When you select TEXT/PHOTO, or PHOTO, your machine will automatically select Fine
Resolution.
2. When you store a document in memory, the Verification Stamp will stamp on the document if it is successfully stored in memory. In this case the Verification Stamp is not a confirmation that the document was successfully transmitted. If you wish to disable the use of the Verification
Stamp when storing document in memory, change the setting of Fax Parameter No. 28. (See page 30)
3. To change the preset Verification Stamp position, change the setting of Fax Parameter No. 04.
35
36
Basic Transmission Settings
Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows.
When COMM. JOURNAL =
OFF
: a Communication Journal will not print.
When COMM. JOURNAL =
ON
: a Communication Journal will print automatically after every communication.
When COMM. JOURNAL =
INC.
: a Communication Journal will print only if the communication has failed.
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
.
3
.
for “OFF”.
or or
for “ON” (Always prints).
for “INCOMPLETE” only.
SELECT MODE
ENTER NO. OR
(1-5)
∨ ∧
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
COMM. JOURNAL=OFF
1:OFF 2:ON 3:INC or
COMM. JOURNAL=ON
1:OFF 2:ON 3:INC or
COMM. JOURNAL=INC
1:OFF 2:ON 3:INC
4
NOTE
1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12.
Sending Documents
General Description
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document(s) to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of Dual Operation design.
• You want to take advantage of Batch Transmission.
Use Direct Transmission if:
• The memory is full.
• You want to send the document(s) immediately.
Use Voice Mode Transmission if:
• You want to send the document(s) after talking with the other party first.
• You want to send the document(s) after listening to a voice prompting.
Memory Transmission
Your machine quickly stores the document(s) into the machine's memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
1
Store document in memory
2
Transmit
Destination A
3
Receive
A
A
Destination B
A
NOTE
1. While storing the File Number of the document being stored is shown at the upper right corner of the display while storing the document. It is also printed on the Communication Journal
(COMM. JOURNAL), Transaction Journal and File List. The percentage of memory used is shown on the lower right corner of the display after each page is stored.
* STORE * NO.003
PAGES=002 10%
* STORE * COMPLETED
TOTAL PAGES=005 30%
37
38
Sending Documents
Memory Transmission
2. If memory overflow occurs while storing documents, your machine operation will be stopped at the time and the current and remaining document on the ADF will be left. The machine will show "OUT OF MEMORY" on the display and prompt you whether to transmit the successfully stored documents or to cancel the transmission. Press
1
to cancel or press
2
to transmit.
OUT OF MEMORY
INFO. CODE=870
If Fax Parameter No. 082 (Quick Memory XMT) is set to "Invalid", the machine stores all the documents into memory first before transmitting.
After storing each document, the machine checks the available memory to prevent memory overflow and stops storing additional document(s) if the stored data approaches a certain percentage* (around 80%).
15 PAGES COMPLETED
DELETE? 1:YES 2:NO
Then the machine dials and sends the memory stored documents first and continues the transmission of the remaining document(s) from the ADF during the same phone call.
If transmitting to multiple stations or if memory overflows while storing a document, the machine prompts you whether to transmit the successfully stored documents or to cancel the transmission. Press
1
to cancel or press
2
to transmit.
See the Specifications on page 144 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
* The percentage varies and its dependent on the type of documents you are storing, machine settings or whether an optional memory card is installed.
3. An Information Code will be displayed if the transmission has failed or no answer at the receiving side after the last automatic redial.
INCOMPLETE
INFO. CODE=XXX
The document stored for this transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM.
JOURNAL).
If you need to retain the incomplete documents even after the last redial, change Fax
Parameter No. 031 (INC. FILE SAVE) to "Valid" in advance (See page 30). To retry the
incomplete documents, refer to page 91.
4. To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The document you stored will be erased automatically.
If you do not want to erase the documents, change the setting of Fax Parameter No. 31 (INC.
FILE SAVE) to "Valid" in advance. (See page 30)
Then the following display will appear and you can select whether to save the file as an incomplete file for editing and retry, or delete the file manually.
SAVE AS INCOMP.FILE?
1:YES 2:NO
5 If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a transmission, press
1
when the display shows:
PRINT COMM. JOURNAL?
1:YES 2:NO
Memory Transmission
Manual Number Dialing
To dial the telephone number manually, follow the steps below.
Sending Documents
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
Place original(s) face up on the ADF.
or
1b
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
ENTER STATION(S)
THEN PRESS START 00%
3
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
TEL. NO.
5551234
❚
39
Sending Documents
Memory Transmission
4
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 3)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
5551234
40
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
One-Touch Dialing
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
to set "On".
If not, press
M2/MEM XMT
3
Press a One-Touch key.
Ex:
01
4
<01>(Station name)
5551234
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
(Station name)
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
41
Sending Documents
Memory Transmission
Abbreviated Dialing
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press to set "On".
M2/MEM XMT
3
Press
ABBR
then enter a 3-digit code.
.
[10] Station name
5551234
Ex:
4
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
(Station name)
42
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
Directory Search Dialing
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
Place original(s) face up on the ADF.
or
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
3
or
Enter the full station name or part of a station name by
using the Character keys. (See page 17)
Ex:
P A N A
SET
ENTER LETTER(S)
❚
<001>PANAFAX
9-555 1234
4
[010] PANASONIC
5551234
or repeatedly until the display shows the station name you want to send to.
43
Sending Documents
Memory Transmission
5
* STORE * NO.002
PAGES=001 05%
The document(s) begin to store into memory with a file number.
Then starts dialing the telephone number immediately after storing the first page. (See Note 1)
The remaining page(s) continue to store into memory.
* DIALING * NO.002
PANASONIC
44
NOTE
1. This feature is called "
Quick Memory Transmission
". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 082 (QUICK MEMORY
XMT) to " Invalid". (See page 31)
Sending Documents
Memory Transmission
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
Place original(s) face up on the ADF.
or
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press
M2/MEM XMT
to set "On".
3
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
.
If you want to confirm the number of stations you have entered, press
SET
.
[10] Station name
5551234
2 STN(S) ARE SET
ADD MORE OR START
45
Sending Documents
Memory Transmission
4
All document(s) are stored into memory with a file number. (See Note 2)
Then starts dialing the telephone numbers in sequence.
* STORE * NO.001
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
* DIALING * NO.001
(Station name)
46
NOTE
1. You can review the stations you entered in Step 3 before storing your document(s) into memory by pressing or . Press
CLEAR
to clear an entered station or group shown on the display if needed.
2. The "
Quick Memory Transmission
" is disabled if multiple stations are set.
Sending Documents
Direct Transmission
If your machine's memory is full or you wish to send the document(s) immediately, use Direct Transmission.
Manual Number Dialing (Direct Transmission)
To dial the telephone number manually, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Enter a telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
4
ENTER STATION
THEN PRESS START 00%
TEL. NO.
5551234
❚
* DIALING *
5551234
Your machine starts dialing the telephone number.
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3 To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
47
48
Sending Documents
Direct Transmission
One-Touch Dialing (Direct Transmission)
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the One-
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Press a One-Touch key.
Ex:
01
The display will show the One-Touch number and station name. The full number will then be dialed.
ENTER STATION
THEN PRESS START 00%
<01>(Station name)
5551234
* DIALING *
(Station name)
Sending Documents
Direct Transmission
Abbreviated Dialing (Direct Transmission)
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 3-digit abbreviated code. To program an abbreviated
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
M2/ MEM XMT
Make sure that the lamp goes off.
3
Press
ABBR
then enter a 3-digit code.
.
ENTER STATION
[10] Station name
5551234
00%
The display will show the ABBR number and station name.
The full number will then be dialed.
* DIALING *
(Station name)
49
50
Sending Documents
Direct Transmission
Directory Search Dialing (Direct Transmission)
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
2
3
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
M2/ MEM XMT
Make sure that the lamp goes off.
ENTER STATION
THEN PRESS START 00%
or
Enter the full station name or part of a station name by
using the Character keys. (See page 17)
Ex:
P A N A
SET
ENTER LETTER(S)
❚
<001>PANAFAX
9-555 1234
4
[010] PANASONIC
5551234
or repeatedly until the display shows the station name you want to send to.
5
* DIALING *
PANASONIC
The full number will be dialed.
Sending Documents
Rotated Transmission
Letter or A4 Original(s) are placed in the Portrait ( then transmitted in Landscape (
) direction, the document(s) will be rotated 90º and
) direction. The document(s) will be printed the same size as the transmitted originals at the Receiving Station.
Rotation XMT Fax Parameter set to:
•
Invalid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
70% reduction
•
Valid
Letter or A4 Original
Receiving Station:
Letter or A4 Paper
Sends with
Rotated Transmission
Setting Rotation Transmission
Make sure that the FAX lamp is ON. If not, press
1
2
3
4
5
to select the "FAX MODE".
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
78 ROTATION XMT
1:INVALID
78 ROTATION XMT
2:VALID
NOTE
1. Rotation XMT requires the use of Memory Transmission.
51
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.
Off-Hook Dialing
For Off-Hook Dialing, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
Lift the fax handset or the external telephone and dial the telephone number from the keypad.
* PHONE OFF HOOK *
Ex:
5 5 5 1 2 3 4
* DIALING *
5551234
❚
3
When you hear the voice of the other party, tell the other party to prepare to receive a document.
Then, when you hear a beep,
ON LINE * XMT * and hang up the handset.
52
NOTE
1 To stop the transmission, press
The display shows:
STOP
.
COMMUNICATION STOP?
1:YES 2:NO
Press
1
to stop the transmission. The Communication Journal will not print out regardless of the printout mode setting of the Communication Journal.
Sending Documents
Voice Mode Transmission
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1a
to select the "FAX/EMAIL MODE".
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
You will hear dial tone through the monitor speaker.
3
Dial the telephone number from the keypad.
Ex:
5 5 5 1 2 3 4
4
When you hear a beep,
* MONITOR *
❚
* DIALING *
5551234
❚
ON LINE * XMT *
NOTE
1. If you need a special access number to get an outside line, dial it first then press
PAUSE
to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
TONE
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
53
54
Sending Documents
Transmission Reservation
You can do the following while sending a document(s) from memory or receiving a document(s).
• Reserve the next transmission into memory. (Up to 50 different files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-Tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure.
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
2a
ENTER STATION(S)
THEN PRESS START 00%
2b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
3
M2/ MEM XMT
Make sure that the MEMORY lamp is on.
If not, press to set "On".
M2/MEM XMT
4
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
Transmission Reservation
5
Your machine will store the document(s) into memory.
Sending Documents
* STORE * NO.005
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGE=005 25%
NOTE
1. To cancel the memory transmission reservation, see page 82.
2. If the same station has been reserved with different files, the files will be executed in a single
transmission (Batch Transmission). (See page 65)
55
56
Sending Documents
Transmission Reservation
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished.
Note that you cannot send document(s) to multiple stations.
To reserve your machine for sending the urgent documents
1
Your machine is on-line, the ON LINE lamp is blinking or printing received documents.
ON LINE * MEM.XMT *
ID:(Identification)
ON LINE * RCV *
ID:(Identification)
ON LINE
PC MODE
* PRINTING *
MEMORY RCV’D DOC
2a
ENTER STATION(S)
THEN PRESS START 00%
2b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
3
M2/ MEM XMT
Make sure that the lamp goes off.
4
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing and press
START
• Directory Search Dialing and press
(For details, see pages 39 to 43.)
Ex:
01
START
You can make reservation to send an urgent document to a single station only.
A message “DIRECT XMT RESERVED” will be shown on the display.
ENTER STATION
THEN PRESS START 00%
<01>(Station name)
5551234
DIRECT XMT RESERVED
<01>(Station name)
Transmission Reservation
To cancel the direct transmission reservation
1
Make sure the document is on the ADF.
2
3
.
and then remove the document from ADF.
Sending Documents
DIRECT XMT RESERVED
<01>(Station name)
CANCEL XMT RESERVE ?
1:YES 2:NO
57
Sending Documents
Redialing
Automatic Redialing
If a busy line is detected, the machine will redial the number up to 5 times at 3 minutes interval. However, if a busy line is not detected, the machine will redial only one time. During that time, a message will appear as shown to the right.
A file number is shown in the upper right hand corner of the display if it is a memory transmission file.
WAIT TO DIAL NO.001
(Telephone number)
Manual Redialing
You can also redial the last dialed number manually by pressing
REDIAL
key.
To redial the last dialed number through memory
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
3
TEL. NO.
5551234
* STORE * NO.002
PAGES=001 01%
The document is stored into memory with a file number.
Then dials the last dialed number.
* DIALING * NO.002
5551234
58
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press immediately.
REDIAL
to start redialing
Sending Documents
Redialing
To redial the last dialed number through ADF
1a
ENTER STATION(S)
THEN PRESS START 00%
2
3
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
M2/ MEM XMT
Make sure that the lamp goes off.
ENTER STATION
THEN PRESS START 00%
TEL. NO.
5551234
Your machine starts to dial the last dialed number.
* DIALING *
5551234
NOTE
1. While the unit is displaying "WAIT TO DIAL", you can press immediately.
REDIAL
to start redialing
59
Receiving Documents
General Description
Your machine is provided with both automatic and manual reception modes. The selection of either reception mode is made with Fax Parameter No. 017 (RECEIVE MODE).
Automatic Reception
Your machine will receive documents automatically if the Fax Parameter No. 017 (RECEIVE MODE) is set
Manual Reception
You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.
NOV-12-2000 15:00
MANUAL RCV 00%
To receive documents manually
1
When the telephone rings, lift the handset. (See Note 1)
If you hear a beep, the sound tells you that someone wants to send a document.
2
Remove any documents from the ADF.
3
* PHONE OFF HOOK *
ON LINE * RCV *
Your machine starts receiving the document.
4
Hang up the telephone.
60
NOTE
1. Your machine requires an optional fax handset or an external telephone connected to the TEL jack on the left rear cover of the machine.
2. If you receive a document with Super Fine resolution (406 pels/inch x 391 lines/inch), it might be divided into multiple pages with no reduction.
Receiving Documents
Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below.
1.
Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire document on a single page. If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages and print without reduction.
2.
Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below. (See page 30)
1. To set Automatic Reduction mode.
a) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
a) No. 24 Print Reduction set to “Fixed”.
b) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
Ex:
A4 to A4 - 96%
A4 to Letter
Letter to Letter
Legal to Letter
- 90%
- 96%
- 75%
NOTE
1. If the sending side is set to print the header on the outside of the copy area, more reduction ratio will be required.
61
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 13 mm (0.5 in.) of the first page will be overlapped on top of the next page.
Transmitted Document Received Document
Overlap print.
0.5 in. (13 mm)
The receiving document is divided into two sheets with overlap printing.
62
NOTE
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out with no reduction when printing out separate pages. If the reduction method is set to Fixed
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.
Receiving Documents
Substitute Memory Reception
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner bottle. (See Note 1 and 2)
1
When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.
ADD PAPER
TONER IS RUNNING LOW
TEL #### ###### U13
2
Install the recording paper or replace the toner bottle .
The machine will automatically start printing the document stored in the memory.
* PRINTING *
MEMORY RCV’D DOC
NOTE
1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter
No. 22 to "Invalid". (See page 30)
63
64 memo
Advanced Features
Batch Transmission
General Description
To reduce transmission time and cost, this feature allows your machine to accumulate different documents for the same destination(s) to be transmitted in a single phone call.
Real-Time Batch Transmission
During memory transmission, your machine searches its memory for reserved files (up to 5 files) to transmit to the same destination, automatically batching and transmitting them in a single phone call.
The following is an example of Real-time Batch Transmission. (See Note 1)
Delayed Batch Transmission
Assign a time for batch transmission to a Program Key in advance. All transmission(s) using the Program
Key are batched and transmitted at the reserved time.
The following is an example of Delayed Batch Transmission.
NOTE
1. The machine can not Batch to a file(s) that is/are waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.
65
66
Timer Controlled Communications
General Description
You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.
Deferred Transmission
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
Place original(s) face up on the ADF.
or
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
.
3
.
4
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex:
2 3 3 0
(11:30 p.m.) and
DEFERRED COMM. (1-3)
ENTER NO. OR
∨ ∧
DEFERRED XMT
START TIME
❚
:
ENTER STATION(S)
THEN PRESS START
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
Timer Controlled Communications
Deferred Transmission
6
* STORE * NO.002
PAGES=001 05%
To store document(s) into the memory.
* STORE * COMPLETED
TOTAL PAGES=005 30%
NOTE
1. If you enter a wrong number in Step 4, press
CLEAR
then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 80 and 82.
67
Timer Controlled Communications
Deferred Polling
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
.
2
3
Enter the start time from the keypad.
(Use a 4-digit, 24-hour clock)
Ex:
0 3 3 0
(3:30 a.m.) and
SET
4
Enter a 4-digit polling password.
Ex:
and
9 8 7 6
SET
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press station is entered
(Up to 30 stations)
SET
• Directory Search Dialing, press station is entered
(For details, see page 39 to 43.)
Ex:
01
SET
after each
6
to select the "FAX/EMAIL MODE".
DEFERRED COMM. (1-3)
ENTER NO. OR
∨ ∧
DEFERRED POLLING
START TIME
❚
:
DEFERRED POLLING
PASSWORD=
❚❚❚❚
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
* STORE * NO.001
68
NOTE
1. If you enter a wrong number in Step 3, press
CLEAR
, then re-enter the right number.
2. To change or cancel the Deferred Communication settings, see page 80 and 82.
Polling
General Description
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused automatically.
To set the polling password, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
4
Enter a 4-digit polling password.
Ex:
1 2 3 4
5
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
26 POLLING PASSWORD
❚❚❚❚
26 POLLING PASSWORD
1234
NOTE
1. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important document(s).
2. If a password is not set in the polled station, you may poll the other station even though your machine has a password.
69
Polling
Preparing to be Polled
In order to let other stations poll your machine, you must prepare your machine with a document stored in memory. Be sure to set the polling password before storing the document into memory. After being polled, the documents stored in the memory will be erased automatically. To retain the documents in memory so that they can be polled repeatedly change Fax Parameter No. 27 (POLLED FILE SAVE) to "Valid".
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
3
4
Enter a 4-digit polling password. (See Note 3)
Ex:
4 3 2
1
5
POLLING NO.=
❚
1:POLLING 2:POLLED
POLLED
PASSWORD=1234
POLLED
PASSWORD=4321
* STORE * NO.015
PAGES=001 01%
* STORE * COMPLETED
TOTAL PAGES=005 24%
The document(s) will be stored into memory.
70
NOTE
1. You can still send or receive documents even when set to be polled.
2. Only 1 polled file can be stored in memory. If you need to add document(s) into the same
3. If you have set the polling password in Fax Parameter No. 26, the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.
Polling
To Poll Documents from Another Station
The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling
password before polling. (See page 69)
1
POLLING NO.=
❚
1:POLLING 2:POLLED
2
POLLING
.
PASSWORD=1234
3
Enter a 4-digit polling password. (See Note 2)
Ex:
1 1 1 1
4
5
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
POLLING
PASSWORD=1111
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
6
* STORE * NO.001
NOTE
1. You can review the entered stations in step 5 by pressing or key, press
CLEAR
to erase the displayed station or group as needed.
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the
You can still change the password temporarily by overwriting it with a new one.
71
72
Program Keys
General Description
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.
Setting for Group Dialing
To set a Program Key for Group Dialing
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
.
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex: PROG. A and press
SET
5
Enter the station numbers by using One-Touch Key or
and 3-digit code.
ABBR
to select the "FAX/EMAIL MODE".
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
ENTER NAME
ENTER STATION(S)
THEN PRESS START
NAME
.
Ex:
01
and
You may use the or keys to review the entered station(s) before going to next step. If you find an error, press
CLEAR
to erase the displayed station.
<01>(Station name)
5551234
[010](Station name)
5551234
6
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
Program Keys
Setting for Deferred Transmission
To set a Program Key for deferred transmission
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex: PROG. A and press
SET
5
.
.
6
Enter the starting time using 4 digits.
Ex:
(11:30 p.m.) and press
2 3 3 0
SET
7
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
8
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
DEFERRED XMT
START TIME
❚
:
ENTER STATION(S)
THEN PRESS START
NAME
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
73
74
Program Keys
Setting for Deferred Polling
To set a Program Key for deferred polling
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex:
PROG. A and press
SET
5
.
6
Enter the starting time.
Ex:
(10:00 p.m.) and
2 2 0 0
SET
7
Enter a 4-digit polling password.
Ex:
and press
1 1 1 1 SET
The polling password appears if it has been previously set.
8
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
9
to select the "FAX/EMAIL MODE".
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
DEFERRED POLLING
START TIME
❚
:
DEFERRED POLLING
PASSWORD=
❚❚❚❚
ENTER STATION(S)
THEN PRESS START
NAME
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
Program Keys
Setting for Normal Polling
To set a Program Key for normal polling
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex:
PROG.A and
SET
5
6
Enter a 4-digit polling password.
Ex:
and press
1 1 1 1 SET
The polling password appears if it has been previously set.
7
Enter the station by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Directory Search Dialing, press station is entered
(For details, see page 39 to 43.)
Ex:
01
SET
after each
8
to select the "FAX/EMAIL MODE".
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
ENTER NAME
PROGRAM[P1]
PRESS FUNCTION KEY
POLLING
PASSWORD=
❚❚❚❚
ENTER STATION(S)
THEN PRESS START
NAME
<01>(Station name)
5551234
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
75
76
Program Keys
Setting for One-Touch Key
To set a Program Key for One-Touch Key
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
Ex:
P1
4
Enter the station name (up to 15 characters) by using the
Ex:
PROG. A and press
SET
5
Enter a telephone number (up to 36 digits including pauses and spaces).
Ex:
9 PAUSE 5 5 5
MONITOR
1 2 3 4
6
to select the "FAX/EMAIL MODE".
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
ENTER NAME
[P1] PROG.A
ENTER TEL. NO.
[P1] PROG.A
9-555 1234
❚
NAME
PROGRAM[P ]
PRESS PROGRAM KEY
You can now set other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
STOP
.
Program Keys
Changing or Erasing the Program Key Settings
• Start time or station(s) for deferred transmission
• Station(s) for polling
• Start time or station(s) for deferred polling
• Station(s) for group dialing
• Telephone number and station name for One-Touch key
To erase the settings in a Program Key
1
2
3
Press the Program Key you want to erase.
Ex:
01
4
.
PROGRAM
ENTER NO. OR
(1-4)
∨ ∧
PROGRAM[P ]
PRESS PROGRAM KEY
PROGRAM[P1]
DELETE? 1:YES 2:NO
* DELETING *
PROGRAM[P1]
5
You can now erase other Program Keys by repeating the procedures from Step 3, or return to standby by pressing
.
STOP
PROGRAM[P ]
PRESS PROGRAM KEY
77
78
Edit File Mode
General Description
Your machine has a document image memory which enables you to reserve memory transmission, memory deferred transmission, memory polling and so on.
After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory. This section describes how to use the file editing features.
Printing a File List
The contents of the communication settings may have to be modified or deleted. To verify the contents, follow the steps below to print out a file list.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
.
3
4
.
to select the "FAX/EMAIL MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
1:FILE LIST?
PRESS SET TO SELECT
FILE LIST
1:PRINT 2:VIEW
* PRINTING *
FILE LIST
Sample File List
*************** -FILE LIST- *********************** DATE MAR-15-2002 ***** TIME 15:00 ********
(1)
No.
(2)
FILE COMM. TYPE
(3) (4) (5) (6)
CREATED TIME START TIME PAGES DESTINATION(S)
001
002
DEFERRED XMT MAR-15 13:20 20:30
MEM. DEF. XMT MAR-15 13:20 22:30 003
[001]
[011] [012] [013] [016] [017]
-PANASONIC
- ***** -
-
201 555 1212- ********* ************************************ -HEAD OFFICE
Explanation of Contents
(1) File number
(2) Communication type
(3) Stored date/time
(4) Executing time
If the file is now being executed, a "*" is indicated on the left of the file number.
Date/time that these files were stored.
If the file is a Timer Controlled Communication, the start time is printed in this column.
If the file is an incomplete file, "INCOMP" is printed in this column.
(5) Number of stored page(s)
(6) Destination ABBR. No./One-Touch No./Manual Dialing No.
Edit File Mode
Viewing the Contents of a File List
To view the contents of a file list on the display without printing it, follow the steps below.
1
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
1:FILE LIST?
.
PRESS SET TO SELECT
3
4
FILE LIST
1:PRINT 2:VIEW
USE THE
∨ ∧
KEYS TO
SCROLL EACH FILE
5
or repeatedly unitl the display shows a file you want to edit.
Sample display
Type of File
XMT:
POLL:
Transmission
Polling
POLLED:
Polled
RCV TO MEM:
Receive to Memory
PC JOB:
PC Interface Job
Status nn:nn:
Start time
IN PRG:
In progress
REDIAL:
Waiting to redial
INCOMP:
Incomplete file
File Number
001 XMT 10:00 P010
<01>(Station name)
Entered station Number of pages
6
79
80
Edit File Mode
Changing the Start Time or the Station of a File
To change the start time and/or stations in a communication file, follow the steps below.
1
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
2
3
Enter the file number or use that you want to change.
or to select the file
Ex:
0 0
1
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
4
(See Note 2)
5
Enter a new start time.
Ex:
(6:00 a.m.)
0 6 0 0
(If you do not have to change the time, skip to step 6.)
6
DEFERRED XMT
START TIME 22:30
DEFERRED XMT
START TIME 06:00
TEL. NO.
5551234
7
To delete the station(s), press or key until the station you want to delete appears. Then press
CLEAR
.
or
Enter the station(s) you want to add.
.
Ex:
01
ENTER STATION(S)
THEN PRESS START
1 STN(S) ARE SET
ADD MORE OR START
Edit File Mode
Changing the Start Time or the Station of a File
8
NOTE
1. Your machine cannot change the start time and/or stations in the file while it is being sent or waiting to redial.
2. If the file is not a Deferred Communication File, the following message is shown on the display.
SET DEFERRED COMM.?
1:YES 2:NO
Press
1
to change the type of the file for deferred communication file.
3. If you edit the file that is saved as an incomplete file, after pressing machine will prompt you whether to execute the file immediately.
The display shows:
START
in step 8, your
RETRY INCOMP. FILE?
1:YES 2:NO
Press
1
to execute the file immediately.
81
Edit File Mode
Deleting a File
To delete the file in memory, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
Enter the file number or use that you want to delete.
or to select the file
Ex:
(See Note 2)
0 0
1
4
5
.
Enter the next file number you want to delete or press
STOP
to return to standby.
to select the "FAX/EMAIL MODE".
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
DELETE FILE NO.001?
1:YES 2:NO
* DELETING *
FILE NO.=001
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
82
NOTE
1. Your machine cannot delete the file while it is being sent.
2. Enter as the file number and press progress).
The following message is shown on the display.
SET
to delete all files (except the file in
DELETE ALL FILES?
1:YES 2:NO
Press
1
to delete all files.
Edit File Mode
Printing Out a File
To print the contents of the communication file, follow the steps bellow.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Enter the file number or use that you want to print.
or to select the file
Ex:
0 0 1
4
Your machine will print the file. The document(s) will remain in memory even after printing the file.
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
* PRINTING *
PAGE=001/003
NOTE
1. Your machine cannot print the file while it is being sent.
83
Edit File Mode
Adding Documents into a File
To add documents into the file, follow the steps bellow.
Make sure that the FAX/EMAIL lamp is ON. If not, press
1a
to select the "FAX/EMAIL MODE".
ENTER STATION(S)
THEN PRESS START 00%
2
3
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
Enter the file number or use or to select the file that you want to add.
Ex:
0 0 1
4
Your machine will start storing the document(s) into a file.
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
* STORE * NO.001
PAGES=002 10%
84
NOTE
1. Your machine cannot add the document into the file while it is being sent or waiting to redial.
Edit File Mode
Retry an Incomplete File
If a memory communication has been unsuccessful due to a busy line or no answer, the document you stored is automatically erased from memory after the last redial.
If you need to retain the document even if the communication failed, change the setting of Fax Parameter
No. 31 (INC. FILE SAVE) to Valid in advance. (See page 30)
To retry the incomplete file, print a File List first to verify the file number. (See page 78)
Then, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Enter the file number or use that you want to retry.
or to select the file
Ex:
0 0 1
4
Your machine will retry the file and start dialing immediately.
EDIT FILE MODE (1-6)
ENTER NO. OR
∨ ∧
ENTER FILE NO.OR
FILE NO.=
❚❚❚
∨ ∧
ENTER FILE NO.OR
∨ ∧
FILE NO.=001
* STORE * NO.001
* DIALING * NO.001
(Station name)
NOTE
1. To confirm or change the entered telephone number for the file, see page 78 and 80.
2. If you set Fax Parameter No. 31 to Valid, all incomplete files will remain in the memory. To avoid memory overflow, please check the memory content frequently. We recommend that optional flash memory card is installed when this function is used. See the Operating
Instructions (For Copier) page 51.
85
Access Code
General Description
The Access Code prevents an unauthorized user from operating the Fax functions of the machine.
Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code.
Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again. Registering the Access Code does not affect the use of the machine in any other way.
Setting the Access Code
1
2
3
4
Enter a 4-digit Access Code.
Ex:
1
2 3 4
5
6
Select Restriction Level.
.
for All operations or
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
38 ACCESS CODE
❚❚❚❚
38 ACCESS CODE
1234
38 ACCESS CODE
1:ALL 1234
38 ACCESS CODE
2:FAX PARA.
1234
7
Ex:
2
for Setting and Printing the Fax Parameters only.
86
NOTE
1. To erase the Access Code, enter the Access Code and press
START
and follow the procedure above to Step 3, then press
CLEAR
SET
and
STOP
.
Access Code
Operating Your Machine with the Access Code (Restrict All Operations)
1
Enter the Access Code.
Ex:
1
2 3 4
MMM-dd-yyyy 15:00
ACCESS CODE=
❚
MMM-dd-yyyy 15:00
ACCESS CODE=
❚❚❚❚
2
MMM-dd-yyyy 15:00
00%
Now you can operate the machine normally.
Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only)
The machine can restrict the operation of setting and printing the Fax Parameters only.
Ex:
When setting the Fax Parameter.
1
SET MODE
ENTER NO. OR
2
3
Enter a 4-digit Access Code.
Ex:
1
2 3 4
(1-4)
∨ ∧
ENTER ACCESS CODE
❚❚❚❚
ENTER ACCESS CODE
1234
4
FAX PARAMETER(1-99)
NO.=
❚
Now you can operate the machine normally.
87
88
Receive To Memory
General Description
This feature is used to secure all received documents by storing them into the memory. To print out the document from memory, the authorized operator must enter the correct password.
Setting the RCV To Memory Password
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
4
Enter a 4-digit RCV to Memory Password.
Ex:
1
2 3 4
5
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
37 RCV TO MEMORY
❚❚❚❚
37 RCV TO MEMORY
1234
Receive To Memory
Setting RCV To Memory
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
4
to select the "FAX/EMAIL MODE".
SELECT MODE
ENTER NO. OR
(1-5)
∨ ∧
RCV TO MEMORY=OFF
1:OFF 2:ON 3:PRINT
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
MMM-dd-yyyy 15:00
< RCV TO MEMORY >
NOTE
1. When the memory overflows, the machine will stop receiving and release the line. The machine will not answer the next incoming call until there is space available in the memory.
2. We recommend that optional flash memory card is installed when this function is used. See the
Operating Instructions (For Copier) page 51.
89
Receive To Memory
Printing Out Documents
After receiving a document with the Receive To Memory feature, the following message will appear on the display.
MESSAGE IN MEMORY
< RCV TO MEMORY >
To print the document, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
SELECT MODE
ENTER NO. OR
(1-5)
∨ ∧
2
3
RCV TO MEMORY=ON
1:OFF 2:ON 3:PRINT
RCV TO MEMORY=PRINT
1:OFF 2:ON 3:PRINT
4
5
Enter the password to print the documents.
(See Note 1)
Ex:
1
2 3 4
6
Machine will start to print the documents.
INPUT PASSWORD
❚❚❚❚
INPUT PASSWORD
* PRINTING *
MEMORY RCV’D DOC
1234
90
NOTE
1. If the password has not been set, your machine will not prompt you to enter the password.
The documents will be printed immediately after pressing
SET
in step 4.
2. Once the RCV TO MEMORY feature is set to "On", the password cannot be changed (Fax
Parameter No. 37 will not be shown on the LCD display). If you wish to change the password,
set RCV TO MEMORY feature to “Off” first. Then change the password. (See page 88)
Distinctive Ring Detector (DRD)
General Description
Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line.
Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the
corresponding ring pattern for your fax number, refer to the Fax Parameter Table on page 30.
The following table shows a typical example with 4 telephone numbers on a single phone line
Telephone No.
555-1111
555-2222
555-3333
555-4444
Usage
Business
Fax
Personal
Teenager
Distinctive Ring Sound Ring Pattern
Riiing...............................Riiing................................
Ring...Ring.......................Ring...Ring........................
Type A, Standard Ring
Type B, Double Ring
Ring...Ring...Riiing............Ring...Ring...Riiing.............
Type C,Triple Ring
(Short-Short-Long)
Ring...Riiing...Ring............Ring...Riiing...Ring.............
Type D,Triple Ring
(All other than type C)
The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring pattern.
At Your Location with
Distinctive Ring Service
Ring..Ring.............Ring..Ring
A person recognizes the call is for the fax machine by the double ring pattern sound.
Dialing "555-2222"
Ring..Ring.............Ring..Ring
The fax machine distinguishes the call is for the fax by the double ring pattern and answers automatically.
Fax No. "555-2222"
Ring..Ring.............Ring..Ring
A person recognizes the call is for the fax machine by the double ring pattern sound.
NOTE
1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.
91
Distinctive Ring Detector (DRD)
Setting the Ring Pattern (DRD)
If you have an optional "Distinctive Ring Service" provided by your Local Telephone Company, your machine can be programmed to respond to 1 of the 4 distinctive ring patterns associated with each of the telephone numbers assigned to your fax machine. To select the appropriate ring pattern for your fax number, follow the steps below.
1
FAX PARAMETER(1-99)
NO.=
❚
2
36 RING PATTERN(DRD)
1:INVALID
3
4
Press
1
for Standard Ring Pattern (Type A).
Press
2
for Double Ring Pattern (Type B).
36 RING PATTERN(DRD)
1:A (SINGLE)
Press
3
for Triple Ring Pattern (Type C, Short-Short-
Long).
Press
4
for the all other Triple Ring Pattern except the
Type C above.
36 RING PATTERN(DRD)
2:B (DOUBLE)
Ex:
2
for Double Ring Pattern (Type B).
5
92
NOTE
1. This feature may not be available in some countries. It depends on the country's specifications or regulations. If it is not available, the LCD will not display this feature.
PIN Code Access
General Description
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialing.
Selecting the Access Method (Prefix or Suffix)
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
4
for suffix code.
or
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
39 PIN CODE ACCESS
1:NONE
39 PIN CODE ACCESS
2:SUFFIX
39 PIN CODE ACCESS
3:PREFIX
for prefix code.
5
93
PIN Code Access
Dialing with a PIN Code
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press
SET station is entered (up to 30 stations)
after each
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
3
ENTER PIN CODE
❚
4
Ex:
9 8 7 6
(up to 36 digits)
5
Your machine stores the document and starts dialing the
PIN code and telephone number as you specified.
ENTER PIN CODE
9876
❚
* STORE * NO.001
PAGES=002 10%
* DIALING *
(Station name)
94
NOTE
1. The PIN code is shown as " " on the display when dialing the number.
2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct
Dialing mode.
Department Code
General Description
This operation requires the user to input a preset 4-digit Department Code before transmission. The
Department Name of the selected Department Code is printed on the Header of each page sent, Cover
Sheet, COMM. Journal and Individual Transmission Journal.
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number
(01 - 50) when it is printed.
If you wish to prevent unauthorized persons from setting, changing or erasing the Department Code
settings, you should set the Access Code to restrict these settings. (See page 86)
Setting the Department Code
Make sure that the FAX/EMAIL lamp is ON. If not, press
3
4
1
2
5
6
Enter Department Code number.
Ex:
(01 to 50)
1
2
7
Enter your Department Name (max. 25 characters and
digits) by using Character keys. (See page 17)
Ex:
P A N A S O N I C
MONITOR
S A L E S
(See Note1)
8
9
Enter a 4-digit Department Code.
Ex:
1
2 3 4
to select the "FAX/EMAIL MODE".
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
77 DEPARTMENT CODE
1:INVALID
77 DEPARTMENT CODE
2:VALID
DEPT. CODE (01-50)
ENTER NO. OR
∨ ∧
INPUT DEPT. NAME
12
❚
INPUT DEPT. NAME
12 PANASONIC SALES
❚
INPUT DEPT. CODE
❚❚❚❚
INPUT DEPT. CODE
1234
95
Department Code
Setting the Department Code
10
To record another Department Code, repeat steps 6 to 10.
To return to standby, press
STOP
.
INPUT DEPT. NAME
13
❚
96
NOTE
1. If you make a mistake, use or to move the cursor beyond the incorrect character, press
CLEAR
then re-enter the correct Department Name.
2. When enabling the Dept. Code feature for the first time, it is important to Print the Journal by pressing contents.
FUNCTION
,
6
,
1
,
SET
and
1
in order to erase the previous journal
Department Code
Changing or Erasing the Department Code
If you have to change or erase any of the Department Codes, follow the steps below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
8
9
1
2
3
If you set the Access Code to restrict the Fax Parameters settings, the unit prompts you to Input the Access Code.
Input the Access Code and press
SET
.
4
5
6
Enter the Department Code number you wish to change or erase.
Ex:
1
2
(01 to 50)
7
then enter a new NAME. (See Note 1)
Ex:
P A N A F A X
MONITOR S A L E S or just go to step 10 to erase the Department Code.
Then enter a new Department Code.
Ex:
5 6 7 8
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
ENTER ACCESS CODE
❚❚❚❚
FAX PARAMETER(1-99)
NO.=
❚
77 DEPARTMENT CODE
2:VALID
DEPT. CODE (01-50)
ENTER NO. OR
∨ ∧
INPUT DEPT. NAME
12 PANASONIC SALES
INPUT DEPT. NAME
12
❚
INPUT DEPT. NAME
12 PANAFAX SALES
❚
INPUT DEPT. CODE
1234
INPUT DEPT. CODE
❚❚❚❚
INPUT DEPT. CODE
5678
97
Department Code
Changing or Erasing the Department Code
10
INPUT DEPT. CODE
13
❚
To change or erase another Department Code, repeat steps 6 to 10.
To return to standby, press
STOP
.
98
NOTE
1. If you make a mistake, use or to move the cursor beyond the incorrect character, press
CLEAR
then re-enter the correct Department Name.
Department Code
Sending a Document with Department Code
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press
SET station is entered (up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see pages 39 to 43.)
Ex:
01
SET
after each
<01>(Station name)
5551234
3
INPUT DEPT. CODE
❚❚❚❚
4
Enter a 4-digit Department Code.
Ex:
1
2 3 4
5
INPUT DEPT. CODE
1234
The document is sent with the header of the selected
Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
99
100
Department Code
Sending a Document with Department Code (Voice Mode Transmission)
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
Lift the optional handset or the external telephone or
Ex:
MONITOR
3
Enter a 4-digit Department Code.
Ex:
1
2 3 4
INPUT DEPT. CODE
❚❚❚❚
INPUT DEPT. CODE
1234
4
* MONITOR *
❚
5
Dial the telephone number from the keypad.
Ex:
5 5 5
1
2 3 4
6
When you hear a beep,
* DIALING *
5551234
❚
ON LINE * XMT *
The document is sent with the header of the selected
Department Name. The selected Department Name is printed on the COMM. Journal, Individual Transmission
Journal and Cover Sheet.
Department Code
Printing a Department Code List
The Department Code List will be printed following the Fax Parameter List.
1
2
Sample Department Code List (Prints following the Fax Parameter List
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
* PRINTING *
FAX PARAMETER LIST
*************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02
DEPARTMENT CODE LIST
(1)
NUMBER
01
02
03
(2)
DEPARTMENT NAME
Panafax Sales
Panafax Service
Panafax Accounting
(3)
DEPARTMENT CODE
0001
0002
0003
50 Panafax Engineering 0050
-PANASONIC
************************************ -HEAD OFFICE - ********* -
Explanation of Contents
(1) Department Code Number
(2) Department Name
(3) Department Code
01-50
Up to 25 characters
4 digits
-
201 555 1212 - ********
101
102
Department Code
Printing a Department Code Journal
When the Department Code is set, the Transaction Journal will be sorted by the Department Code number when it is printed. All contents of the Journal will be erased automatically after being printed.
1
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
2
JOURNAL
.
1:PRINT 2:VIEW
3
* PRINTING *
.
JOURNAL
Sample Department Code Journal / Originated Calls
*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.01
ORIGINATED CALLS
MMM-dd TO MMM-dd
(1)
(2)
TOTAL PAGES = 000038
(3)
TOTAL TIME = 00:23:56
(4) (5)
01: Panafax Sales
--------------------------------
NO.
COMM. PAGES FILE DURATION X/R
01
21
IDENTIFICATION
OK
OK
005 00:05:13 XMT
021/021 019 00:10:15 FWD
(6)
TOTAL PAGES = 000026
(7)
☎
5551234
FAX FORWARD
TOTAL TIME = 00:15:28
DATE TIME
MMM-dd 15:10
MMM-dd 18:10
DIAGNOSTIC
C0044903C0000
C0044903C0000
02: Panafax Service
--------------------------------
NO.
COMM. PAGES FILE DURATION X/R
19
30
OK
OK
001/001
011/011
017
045
00:00:13
00:08:15
XMT
XMT
IDENTIFICATION
☎
5551234
SERVICE DEPT.
TOTAL PAGES = 000012 TOTAL TIME = 00:08:28
DATE
-PANASONIC
************************************ -HEAD OFFICE - ********* -
TIME DIAGNOSTIC
MMM-dd 10:10
MMM-dd 13:10
C0044903C0000
C0044903C0000
-
201 555 1212 - ********
Department Code
Printing a Department Code Journal
Sample Department Code Journal / Received Calls
*************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *** P.02
RECEIVED CALLS
MMM-dd TO MMM-dd
(1)
(2)
TOTAL PAGES = 000011
(3)
TOTAL TIME = 00:13:41
NO.
COMM. PAGES
55
56
OK
OK
005
FILE DURATION X/R
00:05:13 RCV
005/005 020 00:08:15 PLD
IDENTIFICATION
4445678
111 222 333
DATE TIME
MMM-dd 12:10
MMM-dd 19:15
DIAGNOSTIC
C0044903C0000
C0044903C0000
70 OK 001 017 00:00:13 RCV 44567345 MMM-dd 10:10 C0044903C0000
-PANASONIC
************************************ -HEAD OFFICE - ********* -
Explanation of Contents
(1) Period date of this journal
(2) Number of total pages transmitted/received for this machine.
(3) Total transmitted/received time for this machine.
(4) Department Code Number
(5) Department Name
(6) Number of total pages transmitted/received for this department.
(7) Total transmitted/received time for this department.
01-50
-
201 555 1212 - ********
103
104 memo
Network Features
Password Communications
General Description
Password Communications, including Password Transmission and Password Reception will prevent your machine from sending a fax to a wrong station or receiving a fax from an unauthorized stations. You can set
Password Transmission and Password Reception independently, or both together.
To use Password Transmission, you must set a 4-digit transmission password in advance. The password must be shared with other compatible Panasonic machine(s). If the transmission password in your machine does not match the transmission password in the other compatible Panasonic machine(s), the transmission will fail. You can select password transmission by setting Function 8-4 (PASSWORD-XMT) to "
ON
" when you send a document.
To use Password Reception, you must set a 4-digit receiving password in advance. The password must be shared with the other compatible Panasonic machine(s). If the password in your machine does not match the receiving password in the other compatible Panasonic machine(s), the reception will fail. Once you set password reception and set the parameter to “
ON
”, it stays until you change the setting to “
OFF
”.
Compatibility with Other Machines
You can only use password transmission and reception with another Panasonic compatible machine(s) listed below.
• DF-1100
• DF-1810F
• DP-2000
• DP-2500
• DP-3000
• DP-3510
• DP-4510
• DP-6010
• DX-600
• DX-800
• FP-D250F
• FP-D350F
• UF-160
• UF-160M
• UF-170
• UF-260
• UF-270
• UF-270M
• UF-280M
• UF-300
• UF-312
• UF-322
• UF-550
• UF-560
• UF-585
• UF-590
• UF-595
• UF-650
• UF-733
• UF-744
• UF-745
• UF-750
• UF-750D
• UF-755
• UF-755e
• UF-766
• UF-770
• UF-788
• UF-790
• UF-880
• UF-885
• UF-890
• UF-895
• UF-990
• UF-M500
NOTE
1. Special settings are required. Please refer to the individual Operating Instructions of each model.
105
Password Communications
Setting Password Transmission
To set the transmission password and parameter,
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
3
4
Enter a 4-digit Transmission Password.
Ex:
and press
1
2 3 4
SET
5
.
for “OFF” (password is not checked) or
to select the "FAX/EMAIL MODE".
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
43 PASSWORD-XMT
❚❚❚❚
43 PASSWORD-XMT
1:OFF 1234
43 PASSWORD-XMT
1:OFF 1234 or
43 PASSWORD-XMT
2:ON 1234
for “ON” (password is checked)
6
106
NOTE
1. You can change the setting temporarily by using FUNCTION 8-4 (PASSWORD-XMT) for each
transmission. See page 108 for details.
2. To change the password, press
CLEAR
in step 4. Then re-enter a new one.
Password Communications
Setting Password Reception
To set receiving password and parameter,
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
4
Enter a 4-digit Transmission Password.
Ex:
and press
1
2 3 4
SET
5
.
for “OFF” (password is not checked) or
SET MODE
ENTER NO. OR
(1-4)
∨ ∧
FAX PARAMETER(1-99)
NO.=
❚
44 PASSWORD-RCV
❚❚❚❚
44 PASSWORD-RCV
1:OFF 1234
44 PASSWORD-RCV
1:OFF 1234 or
44 PASSWORD-RCV
2:ON 1234
for “ON” (password is checked)
6
NOTE
1. Once you set the parameter, you cannot select the parameter, “
OFF
” or “
ON
”, for each reception. It is always “
OFF
” or “
ON
” until you change the setting.
2. To change the password, press
CLEAR
in step 4. Then re-enter a new one.
107
108
Password Communications
Using Password Transmission
To use Password Transmission, you can select PASSWORD-XMT “OFF” or “ON” for each Transmission by following the procedure below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
2
3
4
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
or
.
for “OFF” (password is not checked)
SELECT MODE
ENTER NO. OR
(1-5)
∨ ∧
PASSWD-XMT=OFF
1:OFF 2:ON
PASSWD-XMT=OFF
1:OFF 2:ON or
PASSWD-XMT=ON
1:OFF 2:ON
for “ON” (password is checked)
5
6
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
after each • Manual Number Dialing, press station is entered
(Up to 30 stations)
• Directory Search Dialing, press station is entered
(For details, see page 39 to 43.)
Ex:
01
SET
SET
after each
ENTER STATION(S)
THEN PRESS START
<01>(Station name)
5551234
Password Communications
Using Password Transmission
7
If your machine's Transmission Password coincides with the other station's Transmission Password, your machine starts sending the document.
When transmission is completed, PASSWORD-XMT returns to standard setting (“
OFF
” or “
ON
”).
Using Password Reception
There is no additional operation required once you set the parameter by following the procedure on page
OFF
” or “
ON
”, cannot be selected for each reception. It is always “
OFF
” or “
ON
” until you change the setting.
109
Confidential Mailbox
General Description
Your machine is equipped with two Confidential Communication features which ensure that the Confidential information you send is received only by the person with the correct confidential code.
Confidential Mailbox
The confidential mailbox feature can be used as a mailbox to communicate with other compatible models using a 4-digit confidential code. The Confidential Mailbox feature receives document(s) with a confidential code into memory. These documents can only be printed by the person who has the correct confidential code.
Compatible
Panasonic
Model
Compatible
Panasonic
Model
Send with
A
Conf.Code
1000
Send with
B
Conf.Code
2000
Compatible Panasonic Model
(Note 5)
MAILBOX
Document "A" and "B" are stored into memory.
110
Compatible
Panasonic
Model
B
Polling
A with
Conf.Code
1000
Compatibility with Other Machines
(Note 5)
Print out with
Conf.Code
2000
Table 1 shows a list of compatible Panasonic models which have the Confidential Mailbox feature. Unless noted otherwise, special settings are not required.
Confidential Mailbox Requirement
Compatible Panasonic Models
DF-1100 DP-1810F DP-2000 DP-2500 DP-3000 DP-3510 DP-4510 DP-6010 DX-600
DX-800
UF-560
UF-770
UF-280M
UF-585
UF-788
UF-312
UF-595
UF-790
UF-322
UF-733
UF-880
UF-332
UF-744
UF-885
UF-333
UF-745
UF-890
UF-342
UF-755
UF-895
UF-344
UF-755e
UF-990
UF-550
UF-766
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using
20 different confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. We recommend that optional flash memory card be installed when this function is used. See the Operating Instructions (For Copier) page 51.
5. If confidential faxes were received in the mailbox of UF-733, you cannot poll those documents.
The UF-733 is designed to print out the received confidential document locally only.
Confidential Mailbox
Sending a Confidential Document to a Remote Station's Mailbox
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
3
.
4
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
5
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
CONFIDENTIAL XMT
CONF. CODE=
❚❚❚❚
CONFIDENTIAL XMT
CONF. CODE=2233
ENTER STATION
THEN PRESS START
6
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
01
<01>(Station name)
5551234
7
If necessary, inform the receiving person and tell them the
Confidential Code.
111
112
Confidential Mailbox
Polling a Confidential Document from a Remote Station's Mailbox
After you have been informed that someone has transmitted a confidential document to a remote station's mailbox, you can poll the confidential document from the remote station by following the procedure below.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
4
5
Dial by any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing
• Directory Search Dialing
Ex:
01
6
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
CONFIDENTIAL POLL
CONF. CODE=
❚❚❚❚
CONFIDENTIAL POLL
CONF. CODE=2233
ENTER STATION
THEN PRESS START
<01>(Station name)
5551234
Confidential Mailbox
Receiving a Confidential Document to Your Machine's Mailbox
No special setting is required, your machine comes with this feature ready to use. Your machine receives a confidential fax the same way it receives a normal fax message. When receiving the confidential fax, the display shows the following message (CONF. RCV REPORT) and prints out the Confidential Receive
Report.
MESSAGE IN MAIL BOX
Sample CONF. RCV Report
*************** -CONF. RCV REPORT- **************** DATE MMM-dd-yyyy ***** TIME 15:00 ********
** NOTICE OF CONFIDENTIAL DOCUMENT HELD **
(1)
FILE NO.
040
(2)
RECEIVED FROM
PANAFAX
(3)
PAGES
001
************************************ -HEAD OFFICE
(4)
TIME RECEIVED
MMM-dd 15:00
-PANASONIC
- ***** -
-
201 555 1212- *********
Explanation of Contents
(1) File number
(2) Received remote station's ID
(3) Number of pages received
(4) Received date and time
: 001 to 999
: Character ID or Numeric ID
NOTE
1. If your machine receives two confidential faxes with same confidential code, both documents are stored together in the same confidential mailbox.
2. Up to 20 Mailbox files can be stored in memory. So, you can receive the confidential fax using
20 different confidential codes.
3. If the memory overflows, the machine will stop receiving and release the line.
4. You can verify whether the unit has received a confidential fax by printing out the File List.
113
Confidential Mailbox
Storing a Confidential Document in Your Machine's Mailbox
Use the following procedure to store a document in a confidential mailbox in your machine. Once the confidential document is stored in your machine, it can be polled by another machine.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
Press
ORIGINAL SIZE
to select the original size.
2
2
3
4
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
5
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
CONFIDENTIAL POLLED
CONF. CODE=
❚❚❚❚
CONFIDENTIAL POLLED
CONF. CODE=2233
* STORE * NO.002
PAGES=001 01%
The document(s) will be stored into memory.
If necessary, inform the receiving party of the confidential document and tell them the confidential code needed to poll the document.
114
NOTE
1. The confidential file will be erased automatically after being polled.
If you wish to retain the confidential file even after being polled, change the setting of Fax
Parameter No. 42 (CONF. POLLED FILE SAVE) to "Valid".
Confidential Mailbox
Printing Out a Confidential Document from Your Machine's Mailbox
After you have been notified that someone has transmitted a confidential document to your machine's mailbox, use the following procedure to print out the confidential document.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Enter the Confidential Code of the document you want to print out.
Ex:
2 2 3 3
4
The machine will print out the confidential documents.
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
PRINT CONF. FILE
CONF. CODE=
❚❚❚❚
PRINT CONF. FILE
CONF. CODE=2233
* PRINTING *
PAGE=001/001
NOTE
1. The confidential file will be erased automatically after being printed out even if the setting of
Fax Parameter No. 42 (CONF. POLLED FILE SAVE) is changed to "Valid".
115
116
Confidential Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
If your memory becomes full, or you just want to clean out your confidential documents, you may delete one or more confidential faxes stored in your machine by using the following procedure.
There are two types of confidential file deletions, one is to delete the file individually by its Confidential
Code, and the other is to delete all confidential files in memory.
To delete a file using Confidential Code
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
3
Enter a 4-digit Confidential Code.
Ex:
2 2 3 3
4
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
DELETE CONF. FILE
CONF. CODE=
❚❚❚❚
DELETE CONF. FILE
CONF. CODE=2233
* DELETING *
CONF. CODE=2233
Confidential Mailbox
Deleting a Confidential Document Stored in Your Machine's Mailbox
To delete all confidential files in memory
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
CONF. COMM.
ENTER NO. OR
(1-5)
∨ ∧
2
3
4
.
DELETE CONF. FILE
CONF. CODE=
❚❚❚❚
DELETE ALL CONF.
FILES? 1:YES 2:NO
* DELETING *
ALL CONF. FILES
117
Sub-Addressing
118
General Description
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the desired recipient(s) when used in combination with the Networking version of HydraFax/LaserFAX software.
This function conforms to the ITU-T recommendation for T. Routing-Facsimile Routing utilizing the Sub-
Address.
Example of a Network
Document with SUB e.g.
Dial : 2013331234
SUB=004 aaa
Extension Network
PBX
Tel No.
-
-
201-333-1234
RJ11C
PSTN
Network
Ext. No.
1000
1001
1002 aaa bbb
Document with SUB e.g.
Dial: 2013331234
SUB=003
LaserFax G3 fax G3 fax
LAN Network
Automatic Routing Table of LaserFax
SUB
001
002
003
004
005
006
Destination
John
Dave
Bob
1000
1001
9-2126667777
Bob
Dave John bbb
Compatibility with Other Machines
• Sub-Addressing Transmission:
• Sub-Addressing Reception:
DF-1100/DP-135FP/150FP/150FX/DP-1810F/2000/2500/3000/3510/4510/6010/
DX-600/800/1000/2000/FP-D250F/D350F/UF-332/333/342/344/490/550/560/585/
595/770/788/790/880/885/890/895/990 (see Note 2)
DX-600/800/1000/2000 and DF-1100/UF-342/344/550/560/585/595/770/788/880 with PC Interface using the Networking version of HydraFax/LaserFAX software.
Sub-Addressing Transmission Methods
You can send a document with Sub-Address information to the desired recipient by the following methods.
• By registering the Sub-Address information into One-Touch/ABBR. Dialing Numbers.
• By specifying the Sub-Address information in the Manual Number Dialing Mode.
Setting of Routing, Forwarding or Relaying
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched
Telephone Network) or PBX Extension with HydraFax/LaserFAX Routing Table (please refer to the HydraFax/LaserFAX
User Manual).
NOTE
1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
Sub-Addressing
To set the Sub-address into a One-Touch/ABBR. Dialing Numbers
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1
2
.
to select “One-Touch”.
or
1:ONE-TOUCH
2:ABBR NO.
ONE-TOUCH< >
PRESS ONE-TCH OR
∨ ∧
Ex:
3
Ex:
01
1
to select “ABBR.NO.”.
4
Enter the telephone number, press the Sub-address. (Up to 20 digits)
FLASH
then enter
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-address)
Ex:
Telephone number = 5551234, Sub-address =2762
Enter as:
5 5 5
1
2 3 4
FLASH
2 7 6 2
5
Enter the station name. (See page 23)
6
<01>
ENTER TEL. NO.
<01>
5551234s2762
❚
<01> SALES DEPT
❚
5551234s2762
NOTE
1.
FLASH
separates the Sub-address from the Telephone number and is indicated by an "s" in the display.
119
120
Sub-Addressing
To send a Document with Sub-address
Using One-Touch/ABBR. Number Dialing
The operation is the same as for normal dialing
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Ex:
2
Press
01
ORIGINAL SIZE
to select the original size.
3
<01>(Station name)
5551234s2762
* STORE * NO.001
PAGES=001 01%
The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
To send a Document with Sub-address
Using Manual Number Dialing
Sub-Addressing
Use
FLASH
to separate the Telephone number and the Sub-address.
to select the "FAX/EMAIL MODE".
Make sure that the FAX/EMAIL lamp is ON. If not, press
1a
ENTER STATION(S)
THEN PRESS START 00%
1b
or
Place original(s) face up on the ADF.
1
Place a book or an original face down on the Platen Glass.
2
Press
ORIGINAL SIZE
to select the original size.
2
Enter the telephone number, press the Sub-address (up to 20 digits).
FLASH
then enter
(Up to 36 digits including telephone number, pauses, spaces, FLASH and Sub-address)
Ex:
Telephone number = 5551234, Sub-address =2762
Enter as:
5 5 5
1
2 3 4
TEL. NO.
5551234s2762
❚
FLASH
2 7 6 2
3
* STORE * NO.001
PAGES=001 01%
The document is stored into memory and your machine starts to dial the number of the station and sends the document(s) with Sub-addressing information.
NOTE
1.
FLASH
separates the Sub-address from the Telephone number and is indicated by an "s" in the display.
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-addressing Transmission.
3. The Sub-address is not transmitted during Manual Redial Mode.
121
122 memo
Printout Journals and Lists
Journals and Lists
General Description
To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your machine is equipped to print the following journals and lists: Transaction Journal, Individual
Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program
List, Fax Parameter List, Directory Sheet and File List.
Transaction Journal
The "Journal" is a record of the last 100 transactions (a transaction is recorded each time you send or receive a document). It is printed out automatically after every 100 transactions (See Note 1) or you can print or view it manually by using the following procedure:
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
2
.
3a
.
for printing a Journal
3b
for viewing a Journal
4
Select the viewing mode.
to view transmission transactions only
1
to view all transactions
2
Ex:
2
You can view the transactions in the journal by pressing
or . Press
STOP
to return to standby.
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
JOURNAL
1:PRINT 2:VIEW
* PRINTING *
JOURNAL
JOURNAL VIEW
1:XMT ONLY 2:ALL
USE THE
∨ ∧
KEYS TO
SCROLL EACH RECORD
123
Journals and Lists
Transaction Journal
Sample Transaction Journal
Date & Time
12/12 10:00 OK P01
XMT
☎
5551234
Type of Communication
XMT : Transmission
RCV : Reception
POL : Polling
PLD : Polled
FWD : Fax Foward
RMT : Remote Diagnostic
Received ID,
Recorded name or
the dialed
telephone number
Communication Result
OK
P-OK
: Communication was successful.
: Reserved transmission was successful
under memory full condition.
B-OK
BUSY
: Batch Trnasmission.
: Line busy
STOP : STOP was pressed.
3-digit Info Code : Communication has failed
(Refer to page 139 for details.)
Number of pages successfully transmitted or received.
Scroll Marker
: Latest transaction
: Oldest transaction
: Only 1 transaction
124
NOTE
1. If you wish to disable the automatic print out of the Transaction Journal, change the setting of
Fax Parameter No. 13 to "Invalid". (See page 29)
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
An Individual Transmission Journal contains the information on the latest transmission.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
2
6:IND. XMT JOURNAL?
PRESS SET TO PRINT
3
* PRINTING *
IND. XMT JOURNAL
125
126
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
Sample Transaction Journal
(1) (2)
***************** -JOURNAL- ************************* DATE MMM-dd-yyyy ***** TIME 15:00 *********
(3) (4) (5)
NO.
COMM. PAGES
(6)
FILE
(7)
DURATION
01
02
03
04
OK
OK
OK
630
005/005
002/002 001
00:00:22
003/003 002
003 003 00:01:17
001 004 00:00:31
000/005 005 00:00:00
05 STOP
06 OK
07
000
408 *003
006 00:00:34
001/001 007 00:00:20
008 00:02:14
(8)
X/R
XMT
RCV
XMT
XMT
XMT
XMT
XMT
(9)
IDENTIFICATION
SERVICE DEPT.
111 222 333
(10)
DATE
(11)
TIME
MMM-dd 17:35
MMM-dd 17:41
ACCOUNTING DEPT.
MMM-dd 17:50
☎
342345676
☎
12324567
☎
44567345
☎
2345678
MMM-dd 17:57
MMM-dd 18:35
MMM-dd 18:44
MMM-dd 18:55
(12)
DIAGNOSTIC
C0044903C0000
C0044903C0000
C0044903C0000
0800420000000
0210260200000
C8044B03C0000
0040440A30080
48
49
OK
OK
002/002 049 00:00:31
003/003 050 00:01:32
XMT
XMT
☎
0245674533
☎
0353678980
************************************ -HEAD OFFICE
MMM-dd 08:35
MMM-dd 08:57
(13)
-PANASONIC
- ***** -
C8044B03C1000
C8044B03C1000
-
201 555 1212- *********
(15) (14)
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
Sample Individual Transmission Journal (IND. XMT JOURNAL)
(1) (2)
************** -IND. XMT JOURNAL**************** DATE MMM-dd-yyyy ***** TIME 15:00 *********
(10)(11)
(3)
DATE/TIME
JOURNAL No.
= MMM-dd-yyyy 09:00
= 21
(4)
(5)
(6)
(7)
COMM. RESULT = OK
PAGE(S)
FILE No.
DURATION
= 001
= 010
= 00:00:16
(16)
(17)
(18)
(19)
MODE = MEMORY/TRANSMISSION
DESTINATION = [001] / 555 1234 /ABCDEFG
RECEIVED ID =
RESOLUTION = STD
******************************-HEAD OFFICE
(15)
(13)
-PANASONIC
-*******201 555 1212- *****************
(14)
-
127
128
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
Explanation of Contents
(1) Printout date
(2) Printout time
(3) Journal number
(4) Communication result
(5) Number of pages transmitted or received
(6) File number
"OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that
STOP
was pressed during communication.
"B-OK" indicates that the Batch Transmission was successful.
(All batched files are listed below the batched transaction.)
"M-OK" indicates that the substitute reception message in memory was not printed out.
"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.
"3-digit Info Code (See page 139) indicates that the communication has failed.
The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted. The second 3-digit number represents the total number of pages that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
001 to 999 (If the communication is stored into memory, a file number is assigned for each communication.)
(7) Duration of communication
(8) Type of communication
(9) Remote station identification
"XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"PLD" means Polled
"FWD" means Fax Forward
"RMT" means Remote Diagnostic
Name : Recorded name in One-Touch or ABBR. Numbers or remote station's
Character ID.
☎ number : Dialed telephone number.
Number : Remote station's ID number.
(10) Communication date
(11) Communication Start time
(12) Diagnostic
(13) Own LOGO
(14) Own ID number
(15) Own Character ID
(16) Type of communication
(17) Destination
(18) Received remote station's ID
(19) Resolution
For service personnel only
Up to 25 characters
Up to 20 digits
Up to 16 characters
Transmission or memory transmission
If a One-Touch or ABBR was used for the transmission:
One-Touch or ABBR. No./Telephone Number/Recorded Name
If not : Telephone number
Character ID or ID number
"STD" means standard resolution
"FINE" means fine resolution
"S-FINE" means super fine resolution
Journals and Lists
Communication Journal (COMM. JOURNAL)
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. only) in Function 8-1 or Fax Parameter
No. 12.
Sample COMM. JOURNAL
************** - COMM. JOURNAL - ***************** DATE MMM-dd-yyyy **** TIME 15:00 ********
(1)
MODE = MEMORY TRANSMISSION
FILE NO.= 050
(4)
(2)
START=MAR-15 14:50
(3)
END=MAR-15 15:00
(5)
STN
NO.
001
002
003
004
(6) (7)
COMM.
ONE-TOUCH/
OK
OK
407
BUSY
ABBR NO.
<01>
<02>
<03>
☎
(8)
STATION NAME/EMAIL ADDRESS/TELEPHONE
NO.
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT.
021 111 1234
************************************* - HEAD OFFICE
(9)
PAGES
001/001
001/001
000/001
000/001
(10)
DURATION
00:01:30
00:01:25
00:01:45
00:00:00
- PANASONIC -
- ****** - 201 555 1212 - *******
129
130
Journals and Lists
Communication Journal (COMM. JOURNAL)
Explanation of Contents
(1) Indication of communication mode
(2) Start time of communication
(3) End time of communication
(4) File number
(5)
(6)
Station number
Communication result
001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.)
Sequential number of the Stations.
"OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that
STOP
was pressed during communication.
"B-OK" indicates that the Batch Transmission was successful.
"M-OK" indicates that the substitute reception message in memory was not printed out.
"P-OK" indicates that memory overflow or document misfeeding occurred while storing the documents into memory for transmission but successfully stored document(s) was sent.
"R-OK" indicates that the Relayed XMT or Confidential Communication was successful.
"3-digit Info Code" (See page 139) indicates that the communication has
failed. In this case, the machine will print the attached report with first page of your document as shown on the previous page.
☎
mark indicates dialed by direct number dial.
(7) Abbreviated number or
☎
mark
(8) Recorded name in One-Touch,
ABBR. or direct dialing number
(9) Number of pages transmitted or received
The 3-digit number is the number of pages successfully transmitted or received.
When the documents are stored into memory, two 3-digit numbers will appear.
The first 3-digit number represents the number of pages successfully transmitted.
The second 3-digit number represents the total number of pages that were attempted to be transmitted.
(10) Duration of Communication
Journals and Lists
One-Touch/Abbreviated and Directory Search List
To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
2
2:ONE-TCH/ABBR LIST?
PRESS SET TO PRINT
3
4
.
1:ONE-TOUCH/ABBR NO.
2:DIR. SEARCH
for One-Touch/ABBR. Number List
* PRINTING *
ONE-TOUCH/ABBR LIST
* PRINTING *
DIR. SEARCH LIST
for Directory Search List
131
132
Journals and Lists
One-Touch/Abbreviated and Directory Search List
Sample One-Touch List
*************** -ONE-TOUCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 ***********
(1)
ONE-TOUCH
(2)
STATION NAME
(3)
TELEPHONE NO.
<01>
<02>
<03>
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT
NO. OF STATIONS = 03
(4)
121 555 1234
222 666 2345
313 333 3456
*************************************** -HEAD OFFICE
-PANASONIC
- ***** -
-
201 555 1212- *********
Sample ABBR. Number List
*************** -ABBR. NO. LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 ***********
(1)
ABBR. NO.
(2)
STATION NAME
(3)
TELEPHONE NO.
[001]
[002]
[003]
ENG. DEPT.
PURCHASE DEPT.
REGULATION DEPT
NO. OF STATIONS = 03
(4)
888 555 1234
999 666 2345
777 333 3456
*************************************** -HEAD OFFICE
-PANASONIC
- ***** -
-
201 555 1212- *********
Journals and Lists
One-Touch/Abbreviated and Directory Search List
Sample Directory Search List
*************** -DIR. SEARCH LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 *********
(11) (2)
STATION NAME
(1)
ABBR NO.
(3)
TELEPHONE NO.
[A] ACCOUNTING DEPT
[E] ENG. DEPT.
[P] PURCHASE DEPT
[R] REGULATION DEPT
<03>
[001]
[002]
[003]
313 333 3456
888 555 1234
555 666 2345
777 333 3456
[S] SALES DEPT.
SERVICE DEPT
NO. OF STATIONS = 03
(4)
<01>
<02>
121 555 1234
222 666 2345
-PANASONIC
- ***** -
-
201 555 1212- ********* *************************************** -HEAD OFFICE
Explanation of Contents
(1) One-Touch number or Abbreviated number
(2) Station name recorded in the machine
(3) Telephone number recorded in the machine
(4) Number of recorded One-Touch and ABBR. numbers
<nn>= One-Touch number, [nnn] = Abbreviated number
Up to 15 characters
Up to 36 digits
133
134
Journals and Lists
Program List
To print a Program List of the Dialing Patterns that you have previously entered into the Program Keys.
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
2
3:PROGRAM LIST?
PRESS SET TO PRINT
3
* PRINTING *
PROGRAM LIST
Sample Program List
*************** -PROGRAM LIST- ****************** DATE MMM-dd-yyyy ***** TIME 15:00 **********
(1)
PROGRAM
(2)
PROGRAM NAME
(3)
TYPE
(4)
TIMER
(5)
ABBR NOS.
[P1]
[P2]
[P3]
[P8]
TIMER XMT
TIMER POLL
PROG. A
PROG. B
XMT
POLL
POLL
ABBR/GRP
12:00
19:00
-----
-----
************************************ -HEAD OFFICE
[001]
[002]
[001] [002]
[001] [002] [003]
-PANASONIC
- ***** -
-
201 555 1212- *********
Explanation of Contents
(1) Program key
(2)
(3)
Program name
Type of communication
Up to 15 characters
"XMT" indicates transmission.
"POLL" indicates polling.
"ABBR/GRP" indicates that the Program key is programmed as a group key.
"ONE-TOUCH" indicates that the Program key is programmed as a One-
Touch key.
(4) Timer Indicates the starting time.
"---- " indicates that the Program key contains "non-deferred" program.
(5) Numbers recorded in the program One-Touch/ABBR. numbers
Journals and Lists
FAX Parameter List
To Print a FAX Parameter List:
Make sure that the FAX/EMAIL lamp is ON. If not, press to select the "FAX/EMAIL MODE".
1
PRINT OUT
ENTER NO. OR
(1-7)
∨ ∧
2
4:FAX PARA. LIST?
PRESS SET TO PRINT
3
* PRINTING *
FAX PARAMETER LIST
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE MMM-dd-yyyy ***** TIME 15:00 ********
(1)
PARAMETER
NUMBER
(2)
DESCRIPTION
(3)
SELECTION
(4)
CURRENT
SETTING
(5)
STANDARD
SETTING
(7)
001
* 002
003
CONTRAST
ORIGINAL
(HOME)
RESOLUTION (HOME)
(HOME)
(1:Lightest - 3:Normal -
(1:Standard
(1:Text
2:Fine
5:Darkest)
3:S-Fine)
2:Text/Photo 3:Photo)
3
2
1
3
1
1
099 MEMORY SIZE (FLASH) (2MB + 4MB)
(6)
-PANASONIC
- ***** -
-
201 555 1212- ********* ************************************ -HEAD OFFICE
Explanation of Contents
(1) Parameter number
(2) Description
(3) Selection
"(HOME)" means home position setting.
(4) Current setting "----" indicates code or password is not set. When the code or password is set, it is shown in parenthesis.
(5) Standard setting Factory preset standard setting
(6) Memory size (Base memory + option memory)
(7) Changed setting "*" indicates that the Factory preset setting was changed.
135
136 memo
Problem Solving
Troubleshooting
If You Have Any of These Problems
Mode
During Transmission
Transmission Copy
Quality
Symptom
Document doesn't feed/multiple feed
Cause / Action Page
1. Check that your document is free of staples and paper clips, and that it is not greasy or torn.
2. Check that your document is the right type to send through an ADF by consulting the list on "Originals You Cannot
Send". If your document has the characteristics listed, use the Platen instead.
3. Check that the document is loaded properly.
Does not stamp Check Fax parameter No. 04 and No. 28 settings.
Stamp too light
: Add Paper
Replace stamp or refill ink.
Vertical lines on the transmitted document
Check own copy quality. If copy is OK, your machine has no problem, report to the receiving party that they have a problem. If copy is NG, clean the Document Scanning Area.
Transmitted document is blank
---
Replenish the recording paper.
---
During Reception
Recording paper misfeed
Remove the misfed paper.
(See Operating Instructions (for Copier) page 41)
---
Recording paper doesn't advance into machine
Make sure that there is paper in the Paper Cassette. Follow the instructions for loading paper.
---
Recording paper doesn't eject after printing
Check to see if the recording paper is jammed inside of the machine.
---
Document auto reduction doesn't work
Check Print Reduction settings.
: Add Toner
Replace the Toner Bottle.
---
: No Waste Toner
Box
Install the Toner Waste Container.
---
137
138
Troubleshooting
Mode
Communication
No Unit Operation
Symptom
No dial tone
No auto answer
Cannot transmit or receive
No unit operation
Cause / Action
1. Check the telephone line connection.
2. Check the telephone line.
Page
1. Check the telephone line connection.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 013 (AUTO JOURNAL PRINT) is set to "Valid" (default setting) and the machine is printing the received document(s) from memory, which also happens to be the 100th transaction, the machine will not auto answer until the Transaction Journal completes printing.
An information code will be shown on the display. Refer to the information code table to find the trouble.
To reset the machine, turn-off the Power Switch for a few seconds then turn it on again.
Troubleshooting
Information Codes
When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem.
Info.
Code
Meaning Action
030 Document is misfeeding.
031 Document paper is too long or jammed.
Document length exceeds 78.8 inches (2 meters).
061 ADF Door (Document Return Guide) is open.
1. Reload the document properly.
2. Remove the document jam.
3. Adjust ADF.
1. Reload the document properly.
2. Remove the document jam.
Close the ADF Door.
400 During initial handshake, receiving station did not respond or communication error occurred.
1. Check with the other party.
2. Reload the document and send again.
401 Remote station required a Receiving Password to receive the document.
Remote station does not have Confidential Mailbox.
Check the remote station.
402 During initial handshake, communication error occurred.
Reload the document and send again.
403 No polling capability at the remote side.
406 Transmission Password does not match.
Receiving Password does not match.
Received from an unauthorized station in Selective
Reception mode.
Ask remote side to set "POLLED=ON".
404/405 During initial handshake, communication error occurred.
Reload the document and send again.
Check the password or the telephone number in One-Touch or Abbreviated station.
407 No confirmation from the receiving station for the previous page sent.
Wait a few minutes and send again.
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
410 Communication aborted by the transmitting side.
Check with the other party.
411 Polling password does not match.
412 No data from the transmitting side.
414 Polling password does not match.
415 Polling transmission error.
Check the polling password.
Check with the other party.
Check the polling password.
Check the polling password.
416/
417/418/
419
Received data has too many errors.
Check with the other party.
420/421 Machine goes to receiving mode, but receives no command from the transmitting side.
1. Remote side misdial.
2. Check with the other party.
422/427 Interface is incompatible.
430/434 Communication error occurred while receiving.
436/490 Received data has too many errors.
Check with the other party.
Check with the other party.
Check with the other party.
Page
--
--
--
--
--
--
--
--
--
--
--
--
--
--
--
139
Troubleshooting
Information Codes
Info.
Code
Meaning Action
456 • Unit received a confidential document or was requested to be polled of a confidential document under any of following conditions.
1. Not enough space in memory to receive the confidential document.
2. Confidential Mailbox is full.
3. While printing received document.
• Unit was requested to relay a document.
1. Print a File List and check the contents.
2. Wait until unit finishes printing.
Check with the other party.
492/493/
494
Communication error occurred while receiving.
495 Telephone line disconnected.
Check with the other party.
501/502 Communication error occurred using the internal V.34
Modem.
Check with the other party.
540/541/
542/543/
544
550
552/
553/554/
555
Communication error occurred while transmitting.
Telephone line disconnected.
Communication error occurred while receiving.
1. Reload the document and send again.
2. Check with the other party.
Check with the other party.
Check with the other party.
580
581
Sub-address transmission to a unit that has no Subaddress function.
Check the remote station.
Sub-address Password transmission to a unit that has no Password Sub-address function.
Check the remote station.
630
631
634
Redial was not successful due to a busy line.
During dialing, STOP was pressed.
Reload the document and send again.
Reload the document and send again.
Redial was not successful due to no response from the called station or wrong number dialed.
Check the telephone number and send again.
Page
--
--
--
--
--
--
--
--
--
638
870
Note: If busy tone was not detected, the machine will only redial once.
Power failure occurred during the communication.
Check the power cord and plug.
Memory overflow occurred while storing documents into memory for transmission.
1. Transmit documents without storing them into memory.
2. Install Optional Memory Card.
--
140
NOTE
1. After identifying the problem and verifying the recommended action, if the information Codes keep reoccuring or for help on Information Codes that appear on your machine but are not listed above, please contact your local Panasonic Authorized Dealer.
(For mechanical failures, see the Troubleshooting section in the Operating Instructions (For
Copier) page 46)
2
3
Troubleshooting
Verification Stamp
1
The Verification Stamp contains ink. When the stamp mark appears faded or hard to see, the stamp should be replaced or refilled with ink.
To remove the stamp
Open the ADF unit.
4
Peel down the Scanning Pad slighty from the left side to expose the Stamp Assembly as illustrated.
1. Remove by pulling the Stamp Assembly upward.
2. Remove the Stamp. Replace the stamp with a new one or refill the stamp with a few drops of the specified ink into the back of the stamp.
Reinstall the Stamp Assembly.
NOTE
1. Please contact your local Authorized Panasonic Dealer to purchase a new stamp. See page 51 of the Operating Instructions (For Copier) for order number.
2. Stamp ink refills can be purchased from a stationary store. Use blue Shachihata" X" Stamp ink
(No. 22113) or its equivalent.
141
142
Troubleshooting
Checking the Telephone Line
1
If you do not hear a dial tone when the your machine (No automatic receive).
MONITOR
key is pressed or the incoming call does not ring on
Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company.
2
Plug a different regular telephone into the same telephone jack.
3
Check for dial tone through the handset. If there is still no dial tone, report it to your local telephone company.
or
Call from another telephone to this number. If the telephone does not ring, report it to your local telephone company.
Appendix
Specifications
Compatibility
Coding Scheme
Modem Type
Modem Speed
ITU-T Group 3
JBIG, MH, MR, MMR (Conforms to ITU-T Recommendations)
ITU-T V.34, V.17, V.33, V.29, V.27 ter and V.21
33.6 - 2.4 kbps
Document Size
Ledger/Legal/Letter/Letter-R/Invoice/Invoice-R
Max : Platen Glass : 11 x 17" (Ledger)
ADF : 11.7" (Original's Width)
Min : Platen No
ADF : 5.5 x 8.5" (Invoice)
13 - 29 lb (0.0027 - 0.0059")
Document Thickness
ADF Capacity
(Automatic Document Feeder)
Up to 50 sheets (Letter, Invoice)
Up to 30 sheets (Ledger, Legal)
Scanning Method
Effective Scanning Width
Scanner Resolution
Sheet Feeding with CCD type image sensor
11.5" (292 mm)
Horizontal
:203 pels/inch (8 pels/mm)
:406 pels/inch (16 pels/mm)
Vertical
:98 lines/inch (3.85 lines/mm)
:Standard and Fine Resolution
:Super Fine Resolution
:Standard Resolution
:196 lines/inch (7.7 lines/mm) :Fine Resolution
:391 lines/inch (15.4 lines/mm) :Super Fine Resolution
Print Margin
0.16 in.
(4 mm)
0.16 in.
(4 mm)
0.16 in.
(4 mm)
0.16 in.
(4 mm)
143
144
Specifications
One-Touch/Abbreviated Dialing
Memory Capacity
160 stations
(including 52 One-Touch keys and 8 Program keys)
Each station can register up to 36 digits for each telephone number (including pauses and spaces) and up to 15 characters for each station name
Image Memory Capacity Base Memory with 2 MB Flash Memory Card with 4 MB Flash Memory Card
: 120 pages
: 280 pages
: 440 pages
with 8 MB Flash Memory Card
: 760 pages
(Based on ITU-T Image No.1 using Standard Resolution)
Power Consumption
FCC Registration Number
Ringer Equivalence
Normal Operation Mode
Energy-Saver Mode
Sleep Mode
Maximum
: Approx. 92 Wh
: Approx. 40 Wh
: Approx. 1.5 Wh
: Less than 1.2 kW
US:BTLFA34BMGCS01-03
3.4B
Options and Supplies
The DP-1810F is a digital photocopier which can produce images with great clarity. Furthermore, its copying functionality can also be greatly enhanced by the addition of the following options and specially selected options and supplies.
For a list of additional options and supplies, see the Operating Instructions (For Copier) page 52.
■
For Fax
Part Name
10/100 Ethernet Interface/Internet Fax Kit
Handset Kit
Expansion Flash Memory Card
Verification Stamp
Part No.
DA-NE200
UE-403167
UE-403117
UE-410046
UE-410047
UE-410048
DZHT000027
DZHT000004
Remarks
Internet Fax Communication
Telephone Handset Kit (For USA and Canada)
Telephone Handset Kit (For other countries)
2 MB Flash Memory Card
4 MB Flash Memory Card
8 MB Flash Memory Card
X-Stamp (For USA and Canada)
X-Stamp (For other countries)
145
146
FCC Notice for Users in USA
!
WARNING
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the
Operating Guide, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his/her own expense.
Any unauthorized changes or modifications to this equipment would void the users authority to operate this device.
Warning
: To assure continued compliance, use only shielded interface cable when connecting your machine's parallel interface port to the host computer. Also, any changes or modifications not expressly approved by the party responsible for compliance could void the user's authority to operate this equipment.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation.
Responsible Party:
Technical Support:
Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, NJ 07094
Panasonic Document Imaging Company/Technical Support Department
Two Panasonic Way, Secaucus, NJ 07094
1-800-225-5329
Email: [email protected]
Ask your telephone company or installer to install the jack suitable for your device if such is not available.
A FCC Compliant telephone cord and modular plug is provided with this equipment. This equipment is designed to be connected to the telephone network or premises wring using a compatible modular jack that is Part 68 compliant.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still have all of those devices ring when your telephone number is called. In most, but not all areas, the sum of the REN 's of all devices connected to one line should not exceed five (5.0). To be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area.
FCC Notice for Users in USA
If your telephone equipment causes harm to the telephone network, the Telephone Company may discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn't practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with
FCC.
Your telephone company may make changes in it's facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this telephone equipment, please contact the manufacturer's authorized service agency for information on obtaining service or repairs. The telephone company may ask that you disconnect this equipment from the network until the problem has been corrected or until you are sure that the equipment is not malfunctioning.
This equipment is hearing aid compatible.
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected to party lines. Connection to party line service is subject to state tariffs. (Contact the state public utility commission, public service commission or corporation commission for information.)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device to send any message via telephone facsimile machine unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the following information:
1. Date and Time of transmission; and,
2. Identification of either business, business entity or individual sending the message: and,
3. Telephone number of either the sending machine, business, business entity or individual.
Operating Instructions to complete the steps.
Example of Header Format (LOGO, ID Number setting)
MMM-dd-yyyy 09:00 PANASONIC 201 348 7000 P.01/05
1) Date and Time 2) LOGO 3) ID Number
147
FCC Notice for Users in USA
As an
E
NERGY
S
TAR
®
Partner, Panasonic has determined that this product meets the
E
NERGY
S
TAR
®
guidelines for energy efficiency.
This voluntary program specifies certain energy consumption and usage standards. This product will automatically "power down" after a specified period of non-use. The use of this
E
NERGY
S
TAR
®
compliant product will reduce energy consumption and ultimately benefit the environment.
The default functions can be adjusted depending on your office requirements.
Please ask your authorized Panasonic dealer for more details.
148
NOTE
1. This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is a label that contains, among other information, the FCC Registration Number and Ringer
Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.
Notice to Users in Canada
NOTICE
This equipment meets telecommunications network protective, operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document(s). This is confirmed by marking the equipment with the Industry Canada certification number. The Department does not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.
!
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric inspection authority, or electrician, as appropriate.
NOTICE
The ringer equivalence number (REN) assigned to each terminal device provides an indication of the maximum number of terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the ringer equivalence numbers of all the devices does not exceed 5.
149
150
Notice to Users in Canada
Avis
L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de l'utilisateur.
Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant une méthode acceptée de raccordement. L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions
énoncées ci-dessus n'empêche pas la dégradation du service dans certaines situations.
Les réparations de matériel homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur. La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement.
Pour sa propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé ensemble. Cette précaution est particulièrement importante dans les régions rurales.
!
Avertissement
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service d'inspection des installations électriques, ou à un électricien, selon le cas.
Avis
L'indice d'équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal de terminaux qui peuvent être raccordés à une interface. La terminaison d'une interface téléphonique peut consister en une combinaison de quelques dispositifs, à la seule condition que la somme d'indices d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.
Glossary
ADF
(Automatic Document
Feeder)
Automatic Reception
The mechanism that delivers a stack of document pages to the scanner one page at a time.
The mode that allows you to receive fax documents without user intervention.
Auto Print Reduction
Batch Transmission
The method of automatically reducing a received document so that it can be printed onto a standard size piece of plain paper. For example, your machine will reduce an incoming legal size page to 75% of its original size so it could fit on a letter size page.
The ability to accumulate different document files for the same destination(s) to be transmitted in a single phone call.
BPS (Bits Per Second)
The amount of data that is transmitted over the phone line. Your machine can start at each
Max. Modem speed and automatically steps down to suitable speed depending on the phone line condition and the receiving machines capabilities.
(Max. Modem Speed is 33.6 kbps)
C.C.I.T.T.
Character ID
Consultative Committee on International Telegraph and Telephone. This organization has presently developed four groups of industry standards that insure facsimile compatibility.
A programmed proprietary code name that allows up to 16 alphanumeric characters identifying your facsimile machine.
Coding Scheme
COMM. JOURNAL
Confidential RCV Report
The report that gives you information about a confidential document(s) that is held in your machine's memory.
CONTRAST
Signifies the scanning sensitivity in terms of lightness and darkness of your original transmitting pages.
Cover Sheet
The data compression method used by facsimile machines. Your machine utilizes Modified
Huffman (MH), Modified Read (MR) and Modified Modified Read (MMR) coding schemes.
Refers to either the Communication Journal, Relay Transmission Report, or the Confidential
XMT Report.
A Fax Cover Sheet can be attached to your transmit document(s) that shows the recipient's name, originator's name and number of pages attached.
A telephone service that allows unassisted dialing, no operator assistance is required.
DDD
(Direct Distance Dialing)
Deferred Polling
The ability to retrieve documents from other stations at a later time.
Deferred Transmission
The ability to send documents to other stations at a later time.
Department Code
This operation require the user to input a preset 4-digit Department Code before transmission. The Department Name of selected Department Code is printed on the Header of each page sent, Cover Sheet, Comm. Journal and Individual Transmission Journal.
Direct Dialing
DTMF (Dual Tone Multi-
Frequency)
Duplex Scan
ECM (Error Correction
Mode)
The method of dialing where you enter the entire telephone number through the keypad.
Dialing method that sends a different set of frequencies for each digit of the telephone keypad. Commonly refers to touch tone dialing.
The ability to scan both sides of 2-sided original(s) for transmission.
The ability to correct transmission errors as detected during the transmitting phone call.
End Receiving Station
In a relay network, the final station designated to receive the document.
FAX Parameter List
The list that contains the home FAX parameters settings that you have programmed into your machine.
F.C.C.
Federal Communications Commission. The U.S. Government organization that regulates communications originating or terminating in the United States.
151
Glossary
152
File
Fixed Print Reduction
FUNCTION
G3 Mode (Group 3)
Group Dialing
Handshaking
Header
ITU-T
ITU-T Image No.1
A task that has been stored into the memory of your unit. Examples are deferred transactions.
The method that allows you to determine one reduction rate, such as 75%, for all incoming documents.
The control panel key that will be utilized to begin an operation or configuration of a feature.
Refers to the standards and transmission capabilities of the current generation of facsimile machines.
The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke.
The exchange of a group of control signals that communicate between the transmitter and receiver. These signals determine the condition at which communication can occur.
A row of information that is transmitted by the sending machine and printed on the top of each page by the receiving unit. This identifies the transmitting unit and information about the transmission, such as time and date.
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.
An industry standard document that allows comparisons of the transmission speeds and capabilities of facsimile machines.
ID
A programmable address of up to 20 digits identifying your machine.
Image Memory Capacity
This signifies the amount of memory available in your unit capable of storing pages of documents. All page units of measure are based on the ITU-T Image No.1.
Individual Transmission
Journal
A report that is printed by the transmitting unit stating information regarding the last document transaction.
Industry Canada (D.O.C)
Department of Communications. The Canadian Government organization that regulates communications originating or terminating in Canada.
Information Code
A code that is internally generated by your Fax stating a specific operational error or machine failure.
Initial Sending Station
In a relay network, the station that is originating the document transmission.
Journal
Keypad
LCD
Manual Reception
A report that is printed by your unit listing the last 100 transactions.
A group of numeric keys located on your control panel.
Liquid Crystal Display. The display area of your machine.
A mode that requires operator intervention to receive an incoming document.
Memory Transmission
The documents are scanned into memory before actual connection to the phone line for transmission.
Modem
A device that converts signals from your fax machine into signals that can be transmitted over telephone lines.
The ability to broadcast the same set of documents to a programmed number of locations.
Multi-station
Transmission
Off-hook Dialing
On-hook Dialing
One-touch Dialing
Overlap Printing
Panasonic Super
Smoothing
Photo
The direct dialing of a telephone number with the handset out of the cradle or "off the hook."
The direct dialing of a telephone number with the handset in the cradle or "on the hook."
The ability to dial an entire telephone number by pressing one key.
Documents too long to be reduced are automatically printed on two pages with approximately
10 mm overlap.
An electronic image enhancement (Panasonic Super Smoothing) that will create a particular pattern for the improvement of copy quality.
A scanning technique to distinguish levels of gray from black and white. Your machine can detect up to 256 levels of gray in photo mode.
Glossary
Polling
The ability to retrieve a document from another facsimile machine.
Polling Password
A 4-digit programmed code that enables the security of a document being polled.
Print Reduction Modes
The methods used to determine how an incoming document will be reduced to print onto the paper loaded in your machine.
Program Keys
Keys that are defined for storing a sequence of stations to be dialed or polled.
Protocol
PSTN
A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol.
Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities.
A 4-digit password that is checked before a document is received.
Receiving Password
Relay Transmission
Report
Rotation XMT
A report that contains information regarding the last document transmission to a relay station.
The document is set as ( ), the image is rotated by 90º and then transmitted as ( ) .
Selective Reception
Station Name
Stored Originals
Sub-address
Sub-address Password
ITU-T recommendation for additional security that corresponds to the Sub-address.
Substitute Memory
Reception
Your machine's ability to store an incoming document into its memory, when it runs out of recording paper or toner.
Transmission
Reservation
The ability to preset a telephone number so that you may reserve a transmission while your unit is performing another function.
Transmission Password
A 4-digit password that is checked when a document is transmitted.
User Parameter
Documents that have been scanned and now are stored in your machine's memory.
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.
Verification Stamp
Programmed parameters that provide information to other stations. Examples are logo, character ID, date and time.
A user selectable transmission verification stamp can be placed on scanned documents that are successfully transmitted or stored in memory.
View Mode - File List
View Mode - Journal
A function that can be set so that your unit will receive from only those machines programmed into your dialer.
Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated dialing number.
Allows you to view the brief contents of the memory files through the LCD display without having to print the Memory File List.
Allows you to view the brief contents of the journal through the LCD display without having to print the journal.
153
154
ITU-T Image No. 1
All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
A
ABBR Number List ............................................ 132
Abbreviated Dialing Numbers ............................. 23
Access Code ....................................................... 86
ADF Capacity .................................................... 143
Automatic Document Feeder .............................. 33
Automatic Reception ........................................... 60
Automatic Reduction ........................................... 61
B
Batch Transmission............................................. 65
C
Character ID........................................................ 20
Communication Journal
(COMM. JOURNAL).................................... 36
,
Confidential Mailbox.......................................... 110
Contrast............................................................... 34
Control Panel ...................................................... 12
D
Date and Time..................................................... 18
Deferred Polling .................................................. 68
Deferred Transmission........................................ 66
Department Code.......................................... 31
Diagnostic Password........................................... 31
Dialing Method (Tone or Pulse) .................... 14
Direct Transmission ............................................ 47
Directory Labels .................................................. 27
Directory Search Dialing ............................... 43
Distinctive Ring Detector (DRD).......................... 91
Document Size.................................................. 143
Document Thickness......................................... 143
E
Edit File Mode ..................................................... 78
F
FAX Parameter List........................................... 135
Fax Parameter Table .......................................... 29
File List................................................................ 78
Fixed Reduction .................................................. 61
Flatbed Scanning ................................................ 33
Function Key List................................................. 10
G
Group Dialing ...................................................... 72
H
Header Format .................................................... 29
Header Print ........................................................ 29
Index
I
ID Number............................................................21
Image Memory Capacity ....................................144
Incomplete File Save ...........................................30
IND. XMT JOURNAL .........................................125
ITU-T Image No. 1 .............................................154
J
Journal ...............................................................123
K
Key/Buzzer Volume .............................................29
L
Loading Documents .............................................33
Logo.....................................................................19
M
Manual Reception................................................60
Memory Transmission..........................................37
Monitor Volume....................................................15
O
Off-Hook Dialing...................................................52
One-Touch Keys ..................................................23
One-Touch list....................................................132
One-Touch/Abbreviated Dialing Numbers ...........23
On-Hook Dialing...................................................53
Original (Text/Photo)............................................35
Overlap Printing ...................................................62
P
Password Transmission.....................................105
Pause...................................................................12
Polling ..................................................................69
Polling Password .................................................69
Print Margin........................................................143
Print Reduction Ratio ...........................................61
Printing a Department Code Journal..................102
Printing a Department Code List........................101
Program Keys ......................................................72
Program List.......................................................134
Q
Quick Memory XMT .............................................31
155
156
Index
R
Receive To Memory.............................................88
Received Time Print.............................................29
Receiving Password ..........................................107
Redialing ..............................................................58
Reduction Ratio ...................................................30
Resolution ............................................................34
Retry an Incomplete File ......................................85
Rotated Transmission ..........................................51
Rotation XMT .......................................................31
S
Scanner Resolution............................................143
Sending a Document with Department Code.......99
Sending a Document with Department Code
(Voice Mode Transmission) ...............................100
Sending Non-Standard Size Documents .............33
Setting Rotation Transmission .............................51
Special Tray .........................................................31
Sub-Address Password .......................................31
Sub-Addressing .................................................118
Substitute Memory Reception..............................63
T
Transmission Password.....................................106
Transmission Reservation ...................................54
U
User Parameters..................................................17
V
Verification Stamp....................................... 35
Viewing Mode File List .........................................79
Facsimile Telephone Number Directory
Name Telephone Number
U.S.A. Only
WARRANTY
PANASONIC DOCUMENT IMAGING COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO THE CUSTOMER WITH RESPECT TO THIS
PANASONIC MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DOCUMENT IMAGING COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,
SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY
THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC
MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.
For Service, Call:
Panasonic Document Imaging Company
A Business Unit of Matsushita Electric Corporation of America
Two Panasonic Way
Secaucus, New Jersey 07094
Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, Ontario L4W 2T3
T0202-0
DZSD001676-0
March 2002
Printed in Japan
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Table of contents
- 3 TABLE OF CONTENTS
- 7 GETTING TO KNOW YOUR MACHINE
- 7 SAFETY INFORMATION
- 10 FUNCTION KEY
- 11 EXTERNAL VIEW
- 12 CONTROL PANEL
- 14 INSTALLING YOUR MACHINE
- 14 SETTING THE DIALING METHOD (TONE OR PULSE)
- 15 ADJUSTING THE VOLUME
- 17 USER PARAMETERS
- 23 PROGRAMMING YOUR MACHINE
- 23 ONE-TOUCH/ABBREVIATED DIALING NUMBERS
- 28 CUSTOMIZING YOUR MACHINE
- 33 BASIC OPERATIONS
- 33 LOADING DOCUMENTS
- 34 BASIC TRANSMISSION SETTINGS
- 37 SENDING DOCUMENTS
- 60 RECEIVING DOCUMENTS
- 65 ADVANCED FEATURES
- 65 BATCH TRANSMISSION
- 66 TIMER CONTROLLED COMMUNICATIONS
- 69 POLLING
- 72 PROGRAM KEYS
- 78 EDIT FILE MODE
- 86 ACCESS CODE
- 88 RECEIVE TO MEMORY
- 91 DISTINCTIVE RING DETECTOR (DRD)
- 93 PIN CODE ACCESS
- 95 DEPARTMENT CODE
- 105 NETWORK FEATURES
- 105 PASSWORD COMMUNICATIONS
- 110 CONFIDENTIAL MAILBOX
- 118 SUB-ADDRESSING
- 123 PRINTOUT JOURNALS AND LISTS
- 123 JOURNALS AND LISTS
- 137 PROBLEM SOLVING
- 137 TROUBLESHOOTING
- 143 APPENDIX
- 143 SPECIFICATIONS
- 145 OPTIONS AND SUPPLIES
- 146 FCC NOTICE FOR USERS IN USA
- 149 NOTICE TO USERS IN CANADA
- 151 GLOSSARY
- 154 ITU-T IMAGE NO.1
- 155 INDEX