Download Panasonic owners manual KX-F140 user guide

Download Panasonic owners manual KX-F140 user guide
Panasonic
Telephone Answering System
with Facsimile
Model No. KX-F1 40
Please read these Operating Instructions hetere using the product.
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FOR ASSISTANCE, CALL 1-800-HELP-FAX
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Thank you for purchasing the Panasonic Telephone Answering System with Facsimile.
Before using the unit, please read these Operating Instructions completely.
You can then easily install, configure and operate the unit properly.
This unit combines multiple functions of Facsimile, Answering Device and Telephone;
you can send and receive voice-messages and documents on a single line.
WARNING:
TO PREVENT FIRE OR SHOCK HAZARD, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE
OF MOISTURE.
7
GETTING HELP FROM YOUR UNIT:
HELP
If you press the HELP button
—while programming, the unit will print information
about the operation.
—in idle status, the unit will print information about how
to send documents, how to set up, etc.
Important information
if required by the telephone company, inform them
of the following.
FCC Registration No.: (found on the rear side of
the unit)
Ringer Equivalence: 0.5B
The particular telephone line to which the
equipment is connected.
This unit must not be connected to a coin operated
line. If you are on a party line, check with your local
telephone company.
Ringer Equivalence Number (REN):
This REN is useful in determining the quantity of
devices you may connect to your telephone line
and still have all of those devices ring when your
telephone number is called. In most but not all
areas, the sum of the REN's of all devices
connected to one line should not exceed five (5.0).
To be certain of the number of devices you may
connect to your line, as determined by the REN,
you should contact your local telephone company
to determine the maximum REN for your calling
area.
In the event that terminal equipment causes harm
to the telephone network, the telephone company
should notify the customer, if possible, that service
may be stopped. However, where prior notice is
impractical, the company may temporarily cease
service providing that they:
a) Promptly notify the customer.
b) Give the customer an opportunity to correct the
problem with their equipment,
c) Inform the customer of the right to bring a
complaint to the Federal Communication
Commission pursuant to procedures set out in
FCC Rules and Regulations Subpart E of
Part 68.
The Telephone Company may make changes in its
communications facilities, equipment operations, or
procedures where such action is reasonably
required in the operation of its business and is not
inconsistent with the rules and regulations in FCC
Part 68. If such changes can be reasonably
expected to render any customer terminal
equipment incompatible with telephone company
communications facilities, or require modification or
alteration of such terminal equipment, or otherwise
materially affect its use or performance, the
customer shall be given adequate notice in writing,
to allow the customer an opportunity to maintain
uninterrupted service.
CAUTION:
To assure continued compliance with FCC rules,
do not make any unauthorized modifications.
When programming emergency numbers and/or
making test calls to emergency numbers:
1. Remain on the line and briefly explain to the
dispatcher the reason for the call before
hanging up.
2. Perform such activities in the off-peak hours;
such as early morning or late evenings.
This telephone provides magnetic coupling to
hearing aids.
Note:
This equipment has been tested and found to
comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits
are designed to provide reasonable protection
against harmful interference in a residential
installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not
installed and used in accordance with the
instructions, may cause harmful interference to
radio communications. However, there is no
guarantee that interference will not occur in a
particular installation. If this equipment does cause
harmful interference to radio or television
reception, which can be determined by turning the
equipment off and on, the user is encouraged to try
to correct the interference by one or more of the
following measures:
—Reaorient or relocate the receiving antenna.
—increase the separation between the equipment
and receiver.
— Connect the equipment into an outlet on a circuit
different from that to which the receiver is
connected.
—Consult the dealer or an experienced radio/TV
technician for help.
CAUTION
The telephone Consumer Protection Act of 1991
makes it unlawful for any person to use a computer
or other electronic device to send any message via
a telephone facsimile machine unless such a
message clearly contains in a margin on the top or
bottom of at least the first sent page the following
information:
1) Date and time of transmission: and,
2) Identification of either business, business entity
or individual sending the message; and,
3) Telephone number of either the sending
machine, business, business entity or individual.
In order to program this information into your
facsimile machine, you must complete the steps on
pages 1-18 to 1-22 in these Operating Instructions.
Table of Contents
Introduction ee ee eee ea viii
Chapter 1 Installation and Initial Preparation
Location of Controls ............ —e20ereresreereesrr re 1-2
Front view ........__ _eeeeecexcraeerearerremaddrarevra raven 1-2
Rear vieW ..........—_emeeearerorerierneoavorerrerenrererrara 1-3
Side view ..............20c:6c202cP260cd22a2Qdrrrenvrarorarareacaram. 1-3
Buttons and Indicators ..........o——ee-eseverecerve rare een 6 1-4
installing Your Unit ................ iii 1-7
Precaution . 0 ee ee eae 1-7
AÄCCesSsSoreS vo ot to tet eee ee eee ee 1-8
Installation connections ....... к как н нк а вене неее 1-9
Installing the receiving tray and the diverter ....................... 1-10
Installing the microcassette tape ..................... cn 1-11
Installing те гесог@та рарег.......... 5...) кокненнкнкнкбе о 1-12
Setting selectors . . . «oe 1-14
Turning the POWER switchon . ............. oo vinci 1-15
Recording Your Greeting Message ............................. 1-16
Suggested message . ... ii A 1-16
Recording a greeting message .........._.._r_e—erevcerereervoree. 1-17
Checking your greeting message ........r.._e—eeeeremerereerar. 1-17
Programming Your Fax Document Identifiers . .................... 1-18
Setting date and time .......... i 1-18
Setting your logo ..........e_eeeereorererrrrrerrrrenrr re 1-20
Programming your facsimile telephone number .................... 1-22
Selecting the RECEIVE MODE ................. iin, 1-23
Setting Up Your FacsimileUnit ................................ 1-24
System setup features .......... cia eee eee 1-24
How to setup 1.000000 KHK RK e 1-26
Individual transmission reportsetting ............. oo ooo ER 1-27
Selecting the number of rings to answer in the ANS/FAX mode ........ 1-29
Selecting the number of rings to answer in the FAX mode ............ 1-31
Selecting the caller's recording time ............... coin 1-32
Setting the remote code (REMOTE ANS ID) for remote operation ...... 1-33
HELP Function —If you have lost your procedures— .............. 1-34
Usingthe HELP button . . ..... oe 1-34
Chapter 2 Basic Instructions
Facsimile and Copier
Before Transmitting Documents ................... nnn. 2-2
Acceptable documents . ........ iii 2-2
Documents you cannotsend ............... iii. 2-2
Resolutionand contrast ............... ii, 2-3
Loading documents ............. ieee 0 0 2-3
Transmitting Documents .. 4004404414 4 0 a 4 4 14 a a 4 0 2-4
Manual transmission .......2244 020014114121 A LL A 111 11111200 2-4
Adding extra pages ...................... PS 2-5
Receiving Documents and/or Voice Calls ........................ 2-6
Manual reception ...... ee ee, 2-6
Automatic reception ............ eee 2-7
Receiving in the ANS/FAX mode ............................. 2-7
Receiving inthe TEL/FAXmode ................. ............. 2-8
Receiving in the FAX mode ........... .... ... . . . ... . . .. .. ... 2-8
Making a Copy . .... ee, 2-9
Answering Device
ОрегаНпд а5 ап Апзмметтпдо Оем!се ............................. 2-10
Setup of voice message and document reception .................. 2-11
Listening to newly recorded messages ..... aaa aaa erere nro reroo 2-11
Listening to all the recorded messages .......................... 2-12
Recording after the messages you want to заме ................... 2-12
Monitoring incoming call$ . eroreca.. 2-13
Recording a memo meSSaAGE . LL Le 2 120 2-13
Recording a telephone conversation (2-way recording) .............. 2-14
Telephone
Making and Answering Voice Calls ............................. 2-15
Making voice calls ........... e. ..0reracoccerooaoee. 2-15
Redialing the last dialed number ................. 2.2.0... . 2-16
Answeringvoice calls ....... a 4 LL LL La ea a a ae 2-16
Chapter 3 Intermediate Instructions
Storing Phone Numbers for Automatic Dialing . ................... 3-2
Listing the directory card ............... .. 02. ercer, 3-2
Storing phone numbers for one touch dialing ...................... 3-3
Storing phone numbers for speed dialing ......................... 3-4
Storing secret phone numbers ..................eseeriarea.an e 3-5
Erasing a stored phone number .............. 2.22. LL LL 3-6
Facsimile
Transmitting Documents Using Automatic Dialer ................. 3-7
Telephone
Making Voice Calls Using Automatic Dialer ...................... 3-8
Chapter 4 Advanced Instructions
Facsimile and Copier
Polling ...... A 4-2
Polling anotherunitmanually ................... ............... 4-2
Polling another unit using automatic dialer ........................ 4-3
Setting the polling password . . ............ ee 4-4
Network Communication ..................................... 4-5
Using a passcode . ....... iii 4 A 4 вание. 4-6
Programming the mainpasscode .................. ..... 0 .... 4-7
Turning the TX passcodecheckon ............................. 4-8
Turning the RX passcode checkon ............................. 4-9
Remote Fax Receiving Using an Extension Phone ................. 4-10
Using an extension phone ........... iin. 4-10
Programming a remote fax activation code ....................... 4-11
Setting the Logo Print Position ................................ 4-12
Answering Device
Operating an Answering Device from a Remote Phone ............. 4-13
Summary of remote control functions .............—._._eeeeeecreeeeo. 4-13
Playing back newly recorded messages (Memory playback) .......... 4-14
Playingback allmessages ............... iii. 4-14
Back spaceand skip forward ............... i a 4-15
Recording a marker Message .................... 5..5. ........ 4-15
Resetting the tape for future messages .......................... 4-16
Room monitor... eee 20 4-17
Skipping the greeting message for incoming message
recording MOE . . . Lt eee 4-17
Re-recordinga greeting message .............................. 4-18
Call with Privacy Ring ........ i... 4-19
Calling withthe privacy ring .......... iii. 4-19
Programming the PRIVACY RINGID ........... ................. 4-20
Setting the Message Alert . . .......... eee ee 4-21
Telephone
Voice Contact . . ....... KR 4 ee 4 ee ea ea 00 4-22
Initiating voice contact ........20400 04444444 44 4 44 у кн a 1 1 a 11 220 4-22
Receiving a request for voice contact..............4204200 21202000 4-22
TONE, FLASH and PAUSE Button Usage ........................ 4-23
TONE button (Temporary tone dialing) .......................... 4-23
FLASH button . .... LA a 42 4 ARR 4 LA LL LL a aa a ae 4-23
PAUSE button ........... Le ee a 4 Ca 040 4-24
Combination dialing ............ iii 4-24
vi
Other Features ..............11111 11111 LL LL 111 4-25
Setting Day/Night Mode .............. a. 4-25
Setting the Silent Fax Recognition Ring .......................... 4-27
Resetting the setup features . ................. reco, 4-28
Chapter 5 Printing Reports and Lists
Activity Report (JOURNAL Report) ............................. 5-2
Setting the JOURNAL AUTO PRINT ......... i... 5-3
Printing a JOURNAL report manually ....................2. 5-4
List of Stored Phone Numbers (TELEPHONE NUMBER LIST) ........ 5-5
Printing a TELEPHONE NUMBER LIST ......................... 5-6
Basic Feature List ............ 2. aa a a La a a ea aa LL 5-7
Advanced Feature List ........ ........... LL a LL ALL Lan LL 5-8
Chapter 6 General Information
Troubleshooting .............. LL ae a La La a a aa 6-2
General corrective measures ............... LL LL 6-2
Clearing a document jam .............. 2.20. 6-5
Clearing a recording paper Jam ............. 00... ee 6-6
Maintenance . ............. eeiererene ana 6-8
Cleaning the microcassette compartment ........................ 6-8
Cleaning the document feeder unit . ............................. 6-9
Cleaning the thermal head ...................... .............. 6-9
Printingatestpattern ............... aaranaden 6-10
Accessory Order Information . ................................ . 6-11
Specifications ............ e aaeriaaceda 6-11
Index . aa a anenoooaraCoanaderecoaa 6-12
vil
Introduction
Multi-function system using
one telephone line
General
e Desktop type
e Automatic paper cutter
e Paper Curl Reduction Technology
e Automatic voice/facsimile switching
e Silent ring fax recognition system
e Copier function
e Help function
Facsimile
e 17-second transmission speed”
e Sends/receives 216 mm (81%”)x 600 mm (23%”)
pages at CCITT G3
e Automatic document feeder (up to 10 pages)
e One-touch sending buttons
e 16-level halftones
e Resolution: standard/fine/super fine/halftone
eNetwork passcode communication
e Polling function
“Transmission times apply to text data using
CCITT No. 1 test chart, between same machine
models at maximum modem speed. Transmission
times vary in actual usage.
Answering Device
e Recordable greeting message chip
e Auto-Logic operation for one-touch message
playback
The unit automatically plays back all recorded
messages or the new messages at the touch of
the ALL MESSAGES or the NEW MESSAGES
button and stops at the end of the last message,
then resets to answer and record the next call.
e Remote control from touch tone telephone
eMessage memo recording
e New message playback
Integrated Telephone System
e 12-station one-touch dialer
e 1O-station speed dialer
e One-touch redial
e Call monitor for on-hook dialing
viii
Four types of receiving modes
ANS/FAX mode:
When you wish to use the unit as a telephone
answering device and a tacsimile, or when your
machine is unattended, select this mode. When a
call is received during your absence, the unit
records a voice-message and/or receives a
document automatically depending on the caller's
choice. In this mode, you also are able to speak
with the other party and transmit/receive a
document manually when in your office.
The unit automatically distinguishes between voice
and fax calls.
a) if the unit detects a fax tone while playing the
greeting message, it will automatically activate
the fax function.
b) If the calling party presses the asterisk (¥) key
while playing the greeting message or incoming
message recording mode, it will automatically
activate the fax function.
c) If the caller's voice is heard within 5 seconds
after the beep of the end of the greeting
message, the unit will function as an answering
device. When the unit does not hear a voice
within 5 seconds, the fax function is activated.
TEL/FAX mode:
When in the office, you may select this mode.
The unit will automatically distinguish between a
telephone call and a fax call.
a) When the unit receives a fax call, it will
automatically activate the fax function and
initiate fax reception.
b) When the unit receives a telephone call, it will
ring several times until you pick up the handset.
If you do not pick up the handset, the unit will
switch automatically to the fax mode.
FAX mode:
When you wish to use the unit as a facsimile
machine only, select this mode.
If someone calls you when your unit is in the FAX
mode, a fax tone sounds and the person cannot
talk to you. Please inform your callers that this is a
fax only telephone number.
When in the FAX mode, you may still use the fax
telephone to place outgoing voice calls.
TEL (Telephone) mode:
When you wish to use the unit as a standard
telephone, select this mode. If you wish to receive
an incoming fax during a telephone conversation,
press the START button.
Chapter 1
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Installation and Initial Preparation
Table of contents
Location of Controls 1-2 Programming Your Fax Document
Front view 1-2 Identifiers 1-18
Rear view 1-3 Setting date and time 1-18
Side view 1-3 Setting your logo 1-20
Buttons and Indicators 1-4 Programming your facsimile
telephone number 1-22
Installing Your Unit 1-7
Precaution 1-7 Selecting the RECEIVE MODE 1-23
Accessories 1-8
Installation connections 1-9 Setting Up Your Facsimile Unit 1-24
Installing the receiving tray System setup features 1-24
and the diverter 1-10 How to set up 1-26
Installing the microcassette tape 1-11 Individual transmission report setting 1-27
Installing the recording paper 1-12 Selecting the number of rings to
Setting selectors 1-14 answer in the ANS/FAX mode 1-29
Turning the POWER switch on 1-15 Selecting the number of rings to
answer in the FAX mode 1-31
Recording Your Greeting Message 1-16 Selecting the caller's recording time 1-32
Suggested message 1-16 Setting the remote code (REMOTE ANS ID)
Recording a greeting message 1-17 for remote operation 1-33
Checking your greeting message 1-17
HELP Function
—If you have lost your procedures — 1-34
Using the HELP button 1-34
1-1
Location of Controls
Front view
Preparation
Receiving Tray
Installation and Initial
Diverter
Document Feeder Tray
BACK LID OPEN Lever
Answering Device Control Panel FRONT LID OPEN Lever
1-2
Rear view
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Side view
VOLUME Control
TO HANDSET Jack
RECEIVER VOLUME Selector
Cassette Compartment RINGER Volume Selector
DIALING MODE Selector
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© CALLS Indicator:
Page 2-10
© POLLING Button and indicator:
Page 4-2
© PAPER OUT Indicator:
Page 1-13
ALARM Indicator:
Page 1-15
© PAUSE Button:
Page 4-24
FLASH Button:
Page 4-23
REDIAL Button:
Page 2-16
© HELP Button:
Pages 1-26 and 1-34
© LIGHT ORIGINAL Button
and Indicator:
Page 2-3
@ RESOLUTION Button
and Indicators:
Page 2-3
© RECEIVE MODE Button
and Indicators:
Pages 1-23 and 2-7
© IN USE Indicator:
Page 2-10
D TONE Button:
Page 4-23
& MONITOR (VOICE STDBY)
Button and Indicator:
Pages 2-4, 2-15 and 4-22
® AUTO Button:
Pages 3-4 to 3-8
SET Button:
Page 1-26
PROGRAM Button and Indicator:
Page 1-26
The indicator flashes to show the number of incoming
messages recorded.
Used for polling function. The indicator lights when this
feature is on.
The indicator lights when the recording paper roll is
empty.
The indicator lights when any trouble occurs.
Used to insert a pause into a phone number during
programming.
Used to access some features of your host PBX.
Used to redial the last dialed number.
Used to print an easy guide of programming procedures.
Used to transmit or copy originals with faint writing. The
indicator lights when this feature is on.
Used to adjust scanning line density. The indicators light
to show which setting you are using.
Used to select the desired receiving mode. The
indicators light to show the mode in which the unit is set.
The indicator lights or flashes when the answering
device is in use.
Used to change the dialing mode from pulse to tone
during a dialing operation.
Used for on-hook dialing and voice contact features. The
indicator lights when these functions are on.
Used for speed dialing.
Used to store parameters during programming.
Used to start or end programming functions.
The indicator lights when this feature is on.
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Pages 1-26, 2-4 to 2-6
COPY Button:
Page 2-9
GO START Button and Indicator:
Pages 1-26 and 2-4
Direct Call Station Keys:
Pages 3-2, 3-3 and 3-7
O REC Button:
Page 1-17
(D CHECK Button:
Page 1-17
® FF (Fast Forward) Button:
Page 2-10
E) REW (Rewind) Button:
Pages 2-10 and 2-11
@ ALL MESSAGES Button:
Page 2-12
E ICM ERASE Button:
Page 2-10
E) MEMO/2WAY REC Button:
Pages 2-13 and 2-14
E) STOP Button:
Page 2-10
© NEW MESSAGES Button:
Page 2-11
Used to cancel transmission or copying operation. Also
used during programming to clear the previously entered
parameters.
Used to start copy functions.
Used to start transmission or print lists and reports. The
indicator lights when these functions are on.
Used for one touch dialing.
Used to start and stop recording of a greeting message.
Used to replay your greeting message.
Used to run the tape quickly forward to a desired point.
Used to run the tape quickly backward to a desired point.
Used to play back all the recorded messages.
Used to erase recorded incoming messages at high
speed.
Used to start and stop recording of a memo message or
a telephone conversation.
Used to stop operations of answering device.
Used to play back only new messages.
1-6
Installing Your Unit
3
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The unit and the cassette tape should not be The unit and the cassette tape should be kept free
exposed to direct sunlight. from dust, moisture, high temperature and vibration.
Do not use benzine, thinner, or the like, or any Do not place any covering over the unit while it is
abrasive powder to clean the cabinet. Wipe it with turned on.
a soft cloth.
1-7
Accessories
1. Carefully remove the unit from the packing carton.
2. Examine the unit for signs of shipping damage.
3. Check that all of the enclosures are included. If you are missing any item, consult your place of
purchase.
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Paper Roll Holders (Green) ............ 2
(For KX-A101 or the recording paper with
1 inch core)
Diverter
Installation connections
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NOTES:
e The unit wili not function during a power failure or when the power is turned off.
e Connection to integrated answering machines is not recommended.
* This unit is equipped with a 3-wire grounded type plug for safety. If you are unable to insert the
plug into your outlet, contact your electrician to replace your outlet.
e We recommend the use of an exclusive AC outlet to avoid interference from other equipment.
e Place the equipment close to the socket outlet so the socket is easily accessible.
if your unit is connected to the same line as other extensions, do not use other extensions
during fax transmission and reception. Image quality will be affected.
e For additional equipment protection we recommend the use of a surge protector such as
TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.), SPIKE BLOK MODEL SK6&-0 (TRIPPE
MFG. CO.), SUPER MAX (PANAMAX) or MP1 (ITW LINX).
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Installing the receiving tray and the diverter
To install the receiving tray:
To install the diverter:
Insert two fins of the tray into holders on the rear
side of the unit.
The diverter will hold the received documents straight and flat.
Insert two hooks of the diverter into holders on
the rear side of the unit.
Make sure that the diverter is placed in proper
direction.
Installing the microcassette tape
The microcassette tape is used to record incoming messages.
To install a microcassette tape:
1 ; 7 Pull up the cassette compartment cover.
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Insert the microcassette tape into the
compartment with the full reel to the left.
Make sure that there is no slack in the tape.
Remove any slack by using a pencil and rotating
the tape reel.
Push the microcassette tape down.
Then close the cassette compartment cover.
Lift the microcassette tape as shown, then take
it off.
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NOTES:
e For optimum sound quality and performance, use the opposite side (side B) after six months
and replace the tape with a new one every year, assuming that the unit answers about ten calls
a day.
* Never place a cassette tape near a magnetic source such as a magnet or a TV set. It may erase
or interfere with any messages on the tape.
® Should the cassette tape break or become worn, replace it with a new one. We recommend
using the Panasonic cassette tape MC-30 or MC-60.
1-11
Installing the recording paper
To install a new roll of recording paper:
Slide the BACK LID OPEN lever forward to
open the paper compartment cover.
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Place a recording paper roll into the paper
compartment.
Make sure that the shiny side of the paper is
facing up and that there is no slack in the paper
roll.
\ Insert the leading edge of recording paper
NAR=—Upper guide plate, X between the upper and the lower guide plates.
— =" ==
Pull the paper a few centimeters (one or two
inches) out of the unit.
NOTES:
Close the paper compartment cover carefully by
pressing down on both ends gently.
When the unit is on, the recording paper will
project itself slightly and be cut automatically.
® Use only the included roll or specified recording papers (Part No. KX-A101 and KX-A106) for
supplement or else the print quality may be affected or excessive thermal head wear may occur.
e To install the KX-A101 or a recording paper with 1% inch core, you should use the included
paper roll holders for paper curl reduction system as shown below.
Green
Paper roll
Fix the paper roll holders on both sides of the
recording paper roll.
Insert the left projection of the paper roll holder
into the left groove on the unit then the right
projection into the right groove, while pushing
the paper roll to the left.
Follow the procedures from steps 3 to 5 to finish
installing a KX-A101 or a recording paper with
12 inch core.
elf the recording paper is heavily curled, the paper curl reduction system may not function
properly.
e Replace the paper roll with a new one;
—when the red lines appear on both sides of the recording paper.
—when the PAPER OUT indicator lights.
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Setting selectors
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DIALING RECEIVER
MODE RINGER VOLUME
HIGH + » » OFF
LOW HIGH NORMAL
TONE PULSE
DIALING MODE Selector:
if your line has,
1. Touch tone service, set the selector to TONE.
2. Rotary pulse dial service, set the selector to PULSE.
RINGER Volume Selector:
HIGH: The ringing sound will be loud.
LOW: The ringing sound will be soft.
OFF: The unit will not ring.
RECEIVER VOLUME Selector:
Adjust the volume level of the handset receiver using the RECEIVER VOLUME selector.
The RECEIVER VOLUME selector can be moved to 3 positions. The center between HIGH and
NORMAL is the middle level of volume.
When the other party’s voice is hard to hear, slide the switch to the center or HIGH.
Turning the POWER switch on
Before turning the POWER switch on, confirm the following:
—All connections are completed.
—The cassette tape and the recording paper are installed properly.
—The handset is on the cradle.
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1. Turn the POWER switch to the “I” (ON) position.
NN DEANE ET]
2. When you turn on the unit for the first time, the ALARM indicator will light.
This shows that the greeting message is not recorded.
To record your greeting message, see pages 1-16 and 1-17.
If the greeting message is not recorded, you cannot use the unit properly as both an
answering device and a facsimile.
NOTES:
e|f the ALARM indicator still lights, confirm that the covers are closed firmly.
elf the PAPER OUT indicator lights, install the recording paper properly (see pages 1-12 and
1-13).
Recording Your Greeting Message
Record a greeting message before using your machine as an answering machine and facsimile.
The greeting message tells the caller that you are unable to answer, and allows him or her to
leave a voice-message or to send a fax message.
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CHECK Button
STOP Button
REC Button
MIC (Microphone)
VOLUME Control
Suggested message
Record your greeting message referring to the examples below.
—When the incoming message recording time is unlimited:
“This is (your name, business andlor telephone number). We are unable to answer right now.
To send a fax, start transmission. To leave a message, speak after the long beep. Thank you. “
—When the incoming message recording time is limited to 1 minute:
“This is (your name, business and/or telephone number). We are unable to answer right now.
To send a fax, start transmission. To leave a message, speak for up to 1 minute after the long
beep. Thank you.”
You can choose from two lengths of recording times for incoming messages. When the unit is in
the “VOX” position, the recording time is unlimited, and when in the "1 MIN” position, the
recording time is limited to 1 minute. The two examples above correspond to these two conditions.
The unit is preset to the “VOX” position. To change the recording time, see page 1-32.
Recording a greeting message
Recording time is limited to 16 seconds. Record your greeting message within 12 seconds for
optimum performance.
1 NN Open the ANSWERING CONTROL panel.
AS
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GREETING Press the REC button.
REC CHECK
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A beep is heard.
The IN USE indicator lights.
After the beep, speak immediately, clearly and loudly
toward the microphone from a distance of approximately
20 cm (8 inches).
MIC
GREETING When finished, press the REC button again or the STOP
4 REC CHECK button.
The unit plays back your greeting message so that you
can confirm it.
Adjust the VOLUME control to a suitable level.
NOTE:
H you make a mistake while recording, repeat from step 2.
Checking your greeting message
GREETING Press the CHECK button.
REC CHECK
The unit replays your greeting message. If you want to
change your message, perform the operation on this
Na page again. The previous message will be automatically
erased and a new message will be recorded.
Programming Your Fax Document Identifiers
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= S ! Your programmed logo and telephone number will be printed on the top of each page transmitted
cs from your unit, along with the date, time and page number.
ы a This gives the receiving party your name and fax telephone number if they wish to return a fax.
LS S Before using your unit as a facsimile, you should never fail to set this information.
se
= Q Sample pages sent by your unit
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0
£ YOUR TT YOUR TELEPHONE NUMBER DATE & TIME Number of page
FROM : ABC Company PHONE NO. : +123 4567 Jan. el 1993 03:65AM FOI
FAX CORRESPONDENCE
TO: DATE:
FROM: OUR TEL. NO.:
| E =
Setting date and time
The internal clock of the unit will print the date and time on the top line of all the documents you
transmit and the fax communication reports such as JOURNAL report and transmission report.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 OPROGRAM Press the PROGRAM button.
The PROGRAM indicator lights.
2 _—— Press #, then press 01 for SET DATE setting.
tf
The PROGRAM indicator flashes.
orer O The current setting is printed out automatically for
confirmation.
1
(continued)
3 | | | | Enter current month/day/year by using the dial keypad. =
1 ABC 2 DEF 3 LA)
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mala 5/(e) Example: Aug. 10 1993. bs
Press 08, 10 then press 1993. x =
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4 SET Press the SET button. =
The result of your setting is printed out automatically for —
confirmation.
If you wish to correct your programming, press the
STOP/CLEAR button then repeat from step 2.
Enter the current time by using the dial keypad.
(= 2) [= 3)
[on 4}{ x 5][ me 6) Example: 3:45 PM
Press 03 then press 45.
[ms 7 Jw 8 [wr 9] Press # to select PM mode.
To select AM mode, press x.
| Ден о) =) ‘ Р
6 SET Press the SET button to store the program into memory.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, repeat from
— step 2.
/ OPROGRAM Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
NOTE:
To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
Setting your logo
The logo is used to identify fax documents sent by your unit. It may consist of alphanumeric
letters and symbols.
Usually the logo is a company, division or personal name in an abbreviated form. Your
programmed logo will be printed on the top of each page transmitted from your unit.
Your printed logo can be up to 30 digits long. “Panasonic ANS/FAX" is stored as default.
To enter each character, select the correct code (2 digits) referring to the character code table
(see page 1-21), then program as follows.
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HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 OPROGRAM Press the PROGRAM button.
The PROGRAM indicator lights.
2 Press #, then press 02.
H x
The PROGRAM indicator flashes.
orer O To obtain the character codes, press the HELP button.
ABC 2
Enter your logo by using the dia! keypad.
E 2)(-3)
Example: If you want to program the logo as “ABC
PAS 7 || ru 8 | | + 9| 60 73 84”.
xem 0] =]
ТОНЕ
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The logo can be up to 30 characters long.
SET When finished, press the SET button to store the
program into memory.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
-— If you wish to correct your programming, try again from
step 2.
5 OPROGRAM Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
NOTE:
To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
1-20
Character Code Table E
input Code Input Code Input Code Input Code Input Code Y 3
(1) | 00 10 0 20 A 30 K | =
(Space) | 01 * 11 1 21 B 31 L 41 5 =
| 02 + 12 2 22 С 32 M 42 9 a
" 03 | 13 3 23 D 33 N 43 +
# 04 14 4 24 Е 34 O 44 2
$ 05 . 15 5 25 F 35 P 45
% 06 / 16 6 26 G 36 Q 46
& 07 ; 17 7 27 H 37 R 47
08 ; 18 8 28 | 38 S 48
( 09 < 19 9 29 J 39 T 49
Input Code Input Code input Code input Code Input Code
U 50 a 60 k 70 u 80 — 90
\ 51 b 61 | 71 v 81 91
W 52 с 62 m 72 W 82 { 92
X 53 d 63 n 73 X 83 | 93
Y 54 e 64 о 74 у 84 } 94
Z 55 f 65 p 75 2 85 — 95
= 56 g 66 q 76 [ 86 (*2) 96
> 57 h 67 r 77 ¥ 87
? 58 i 68 5 78 ] 88
@ 59 j 69 t 79 A 89
"1: Enter “00” to erase all of the characters that have been programmed {all clear).
*2: Enter “96” to delete the last character (back space).
B Check your logo and codes referring to the character code table before programming.
Example: If the logo is ABC Company, fill out the form as follows.
5 10 15
input | A B C C о т 0 a n y
Code | 30 | 31 | 32 | 01 | 32 | 74 | 72 | 75 | 60 | 73 | 84
Write your own logo and its code in the form below.
5 10 15
input
Code
Input
Code
1-21
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Programming your facsimile telephone number
Your facsimile telephone number can be programmed into your unit.
When you transmit a document, your programmed number will be printed on the top of each page
transmitted from your unit.
The unit can hold your phone number up to 20 digits long.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1 OPROGRAM
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ТОНЕ
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5 OPROGRAM
NOTE:
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 03.
The PROGRAM indicator flashes.
Enter your telephone number by using the dial keypad
up to 20 digits long.
Example: If the phone number is +123 4567, press x,
123, #, then press 4567.
When finished, press the SET button to store the
program into memory.
The PROGRAM indicator lights.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, try again from
step 2.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
The # button provides a space and the x button provides the mark “+”,
1-22
Selecting the RECEIVE MODE
3
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The unit has four types of receiving modes: a
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ANS/FAX mode —When you want to use as a telephone answering device and a facsimile. a >
TEL/FAX mode -—When you want to use telephone and facsimile. = 3
FAX mode —When you want to use facsimile only. 3 Q
TEL mode —When you want to use as a standard telephone only. 3.
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Press the RECEIVE MODE button to select the desired ha
RECEIVE MODE receiving mode.
[I ANS/FAX
CI TEL/FAX
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HELPFUL HINTS:
HB When you are out of the office—ANS/FAX mode:
The unit will automatically distinguish between a voice and a fax call.
If a fax tone is heard, the unit will automatically activate the fax function. If the caller's voice is
heard within 5 seconds of the beep at the end of the greeting message, the answering device
will receive messages.
You are also able to speak with the other party and transmit or receive documents when in this
mode.
E When you are in the office—TEL/FAX mode:.
The unit will automatically distinguish between a normal telephone call and a fax call.
When the unit receives an automatic fax transmission call, it will switch automatically to fax
function and initiate fax reception.
When the unit receives a voice or manual transmission call, it will ring several times until you
pick up the handset.
—If you do not pick up the handset, the unit will automatically activate the fax function.
—When you pick up the handset and nothing is heard, manual fax reception is required.
Press the START button and hang up to receive the fax.
H When you wish to use as a facsimile oniy—FAX mode:
In this mode you will only be able to receive fax calls. Incoming voice calls will hear the fax
tone. You are still able to make outgoing voice calls.
№ When you wish to use as a standard telephone—TEL mode:
This mode is for use as a standard telephone. You can aiso receive a fax during a telephone
conversation by pressing the START button.
In this mode, if you do not answer the call until the unit rings 15 times, the unit will automatically
switch to the ANS/FAX mode.
1-23
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Setting Up Your Facsimile Unit
System setup features
The unit has 9 Basic Features, as listed below, and 15 Advanced Features, as listed on page
1-25.
Basic Features are the settings that need to be programmed upon finishing the installation. Most
probable choices have been preselected for you, but some features, such as SET DATE, YOUR
LOGO and YOUR TELEPHONE NUMBER, must be programmed by the user.
Advanced Features shouid be temporarily programmed as the need arises.
Before using your unit as a facsimile, you should never fail to set the following features.
#01 SET DATE (Page 1-18, 1-19)
#02 YOUR LOGO (Page 1-20, 1-21)
#03 YOUR TELEPHONE NUMBER (Page 1-22)
BASIC FEATURE LIST
The bold-face indicates factory default settings.
FEATURE LIST
feature list
Code Functions Descriptions Selections Pages
#01 SET DATE Sets the current date (not stored) 1-18
and time 1-19
#02 YOUR LOGO Sets your company up to 30 digits 1-20
name or personal 1-21
name
#03 YOUR TELEPHONE Sets your facsimile up to 20 digits 1-22
NUMBER telephone number
#04 PRINT Individual ON/ERROR/OFF | 1-27
TRANSMISSION transmission report 1-28
REPORT setting
#05 ANS/FAX RING Selects the number of TOLL SAVER 1-29
COUNT rings to answer in the or 1 to 4 rings 1-30
ANS/FAX mode, or or RINGER OFF
sets RINGER to off
#06 FAX RING COUNT Selects the number of 1 to 4 rings 1-31
rings to answer in the
FAX mode
*07 RECORDING TIME Selects the recording VOX (unlimited) 1-32
FOR ANS time for incoming or
message 1MIN (1 minute)
#08 REMOTE ANS ID Sets the remote 3 digits 1-33
control code for (111)
remote ANS operation
#99 PRINT ADVANCED Prints the advanced 5-8
1-24
ADVANCED FEATURE LIST
The bold-face indicates factory default settings.
(#10 TO #22)
features
Code Functions Descriptions Selections Pages
#10 LOGO POSITION Sets the LOGO print OUT/IN/OFF 4-12
position on the
transmitted document
#11 JOURNAL AUTO Prints out the journal AUTO/MANUAL | 5-3
PRINT report automatically or
manually
#12 MAIN PASSCODE Sets the passcode for 4 digits 4-7
network communication (0000)
#13 TX PASSCODE Turns the transmission ON/OFF 4-8
CHECK passcode check mode
on
#14 RX PASSCODE Turns the reception ON/OFF 4-9
CHECK passcode check mode
on
#15 POLLING PASSWORD | Sets the password for 4 digits 4-4
polling (0000)
#17 PRIVACY RING ID Sets the PRIVACY 3 digits 4-20
| RING ID (333)
#18 DAY/NIGHT MODE Turns on the Day/Night ON/OFF 4-25
Mode 4-26
#19 SILENT FAX Sets the silent fax 3 to 8 rings 4-27
RECOGNITION RING recognition ring
#20 REMOTE FAX Sets the remote fax 2 to 4 digits 4-11
ACTIVATION CODE activation code (*x)
#22 MESSAGE ALERT Turns on the message ON/OFF 4-21
alert
#26 PRINT JOURNAL Prints a JOURNAL 5-4
report
#27 PRINT TEL LIST Prints a telephone 5-5
number list 5-6
#28 PRINTER TEST Prints a print test 6-10
pattern
#50 SET DEFAULT Resets the setup 4-28
1-25
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How to set up
To set up your unit, proceed as follows.
HELPFUL HINT:
If you press the HELP button
—while programming, the unit will print information about the operation.
—in idle status, the unit will print information about how to send documents, how to set up etc.
1. Press the PROGRAM button.
The PROGRAM indicator lights.
2. Press #, then enter the code number you wish to set using the dial keypad.
Refer to the lists on pages 1-24 and 1-25.
The PROGRAM indicator flashes.
3. Enter desired choice or data.
4. If you entered “#26”, “#27”, “#28”, “#50” and “#99”, press the START button.
Otherwise press the SET button to store your selection.
The PROGRAM indicator lights.
5. Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
NOTES: `
eWhen the code number is “#01”, “#02”, “#03” or “#18”, the result of your setting is printed out
automatically after you press the SET button in step 4.
eTo correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
e To cancel programming on the way, press the PROGRAM button.
SET Button
LIGHT ORIGINAL RESOLUTION
[J STANDARD [J ANS/FAX
mo EIPOLLING — CI PAPER CUT CI FINE C3 TEL/FAX
Panasonic = [CI SUPER FINE Fax
T
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г) С ] C — Г }
A
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IN USE == PAUSE -
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17 HYPHEN
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PRS 7 | | = 8 || WXY 9 | С]
STOP
U. STOR/CLEAR COPY = START
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VOICE STDBY “E... I -—
NEW MESSAGES
TONE
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STOP/CLEAR Button START Button
PROGRAM Button and Indicator
1-26
Individual transmission report setting
Each time a document is transmitted, this feature gives you a printed record of the transmission
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(XMT REPORT). 2 ~
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The following choices are available; X >
ON: The report is printed, indicating whether the transmission is successful or not. > |
ERROR: The report is printed only when transmission fails (default). 5 Q
OFF: The report is not printed. 3
8
Sample of the transmission report:
Print time: Hour/Minute AM/PM ——
Print date: Month/Day/Year
FAA AAAAICAAAAAAAAAÁAAORAA NAAA EA AT REPORT FAH ARC A AC EEE ARBRE RCE ROSE ke
* i Nr 1 *
+. Jan. 81 1993 11:30AM +
# +
* NO. OTHER FACSIMILE START TIME USAGE TIME MODE PAGES RESILT CODE +
* +
* al 1234567 Jan. 1 11:298M Q1'e8 TX 02 OK (an) +
+ L l | | +
+ M
x. +
ЖК НОВИК КОКО ОЙ ЖК НЯНЯ ACEO ASE ESA AO ok OA HCE EE Co echec
Diated number or Length of Number of pages Error code
other party's name communication: transmitted (for the service
Minutes/Seconds | successfully center only)
Communication Communication Transaction mode: Communication
number start time TX... Transmission result
Explanation of communication result
OK: Successful communication
PRESSED THE STOP KEY: The fax communication was interrupted since
the STOP/CLEAR button was pressed.
DOCUMENT JAMMED: A document jammed.
NO DOCUMENT: The document was not fed into the unit property.
PRINTER OVERHEATED: Printing head was overheated.
PAPER OUT: The unit is out of recording paper.
THE COVER WAS OPENED: The back lid was opened.
COMMUNICATION ERROR: Transmission or reception error.
PASSCODE FAILED: Passcode communication failed.
NO RESPONSE: Receiving unit is busy or out of recording paper.
PAPER JAMMED: The recording paper was jammed.
NOTE:
if the printed time and date on the report are not accurate, reprogram them by following the
instructions on pages 1-18 and 1-19.
1-27
To change the individual transmission report setting, proceed as follows.
8
*
= HELPFUL HINT:
В 2 When you lose your procedures while programming, press the HELP button.
= © You will be able to print information about how to set.
y
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=o Press the PROGRAM button.
= The PROGRAM indicator lights.
=
D Press #, then press 04.
H The PROGRAM indicator flashes.
oren Q
GHI 4
Press the number of the mode you desire.
Setting selections are:
| 4|| x 5 || mo 6 | 1: ON
[ms 7)| w 8). 9 2: ERROR
3: OFF
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Press the SET button to store your selection into
4 SET memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
1-28
Selecting the number of rings to answer in the ANS/FAX mode
When in the ANS/FAX mode, the unit will automatically answer on the first ring when receiving a
call.
If you wish to change the number of rings to answer a call, you can choose among the following:
Toll Saver (see page 1-30)
The unit answers on the first ring (default).
The unit answers on the second ring.
The unit answers on the third ring.
The unit answers on the fourth ring.
: The unit will not ring (RINGER OFF).
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HELPFUL HINTS:
eWhen you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
e |f you wish to have the opportunity to pick up the handset before the call is answered by the unit,
set the number of rings to “3” or “4”.
elf you find there is difficulty in fax receiving from machines that have an automatic transmission
feature, set the number of rings to “1”.
* To confirm from the remote phone whether a new incoming message has been recorded or not
(see pages 4-13 to 4-18), select the Toll Saver position. This will save you the toll charge for the
call.
Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
2 [ Press #, then press 05.
The PROGRAM indicator flashes.
OPER 0
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Press the number of the selection you desire.
3 | 1} [0 2] [0 3] y
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[me 7] [ow 8)[= 9) 1: onering
2: tworings
XxX orer O it .
| Tone I IL 3 3: three rings
4: four rings
x: Ringer Off
Press the SET button to store your selection into
SET memory.
The PROGRAM indicator lights.
—
(continued)
1-29
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Press the PROGRAM button to end the operation.
OPROGRAM
The PROGRAM indicator goes out.
Toll Saver:
When you call the unit from a remote location, the number of rings tells you if there are any new
voice-messages.
If the unit answers on the first ring, there is at least one new message recorded.
if the unit answers on the third ring, there are no new messages recorded.
Hang up immediately when you hear the second ring. The second ring indicates that there are no
new messages. This will save you the toll charge for the call.
NOTE:
If you set the RINGER OFF through the ANS/FAX RING COUNT function, the extension phone
connected to the unit will ring once when receiving a call.
1-30
Selecting the number of rings to answer in the FAX mode
When in the FAX mode, the unit will automatically answer on the first ring when receiving a call.
If you wish to change the number of rings to answer a call, you can choose the number among
“1” (one ring) through “4” (four rings).
HELPFUL HINTS:
e When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
elf you wish to have the opportunity to pick up the handset before the call is answered by the unit,
set the number of rings to “3” or “4”.
e |f you find there is difficulty in fax receiving from machines that have an automatic transmission
feature, set the number of rings to “1”,
3
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OPROGRAM
N The PROGRAM indicator lights.
Press #, then press 06.
a
The PROGRAM indicator flashes.
oper Q
MNO 6 |
Press the number of the selection you desire.
3 | 1 | [ane 2 || ver 3 |
| an à | mx 5 || wo 6 | Setting selections are:
1: one ring
E 7] Le 8 | = 9] 2: two rings
[ E [=| 3: three rings
1 Press the PROGRAM button.
4: four rings
Press the SET button to store your selection into
SET memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
OPROGRAM
The PROGRAM indicator goes out.
1-31
Selecting the caller’s recording time
You can choose from two lengths of recording times for incoming messages.
VOX: The unit records an incoming message as long as a caller speaks (default).
1 MIN: The unit records an incoming message up to 1 minute per message.
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To change the recording time, proceed as follows:
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
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Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
2 ZZ Press #, then press 07.
H o
The PROGRAM indicator flashes.
orer Q
PRS 7
3 Press 2 by using the dial keypad.
FO Setting selections are:
\ 1: VOX (unlimited)
À 2: 1 MIN (1 minute)
Press the SET button to store your selection into
SET memory.
N The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
a The PROGRAM indicator goes out.
1-32
Setting the remote code (REMOTE ANS ID) for remote
operation
The REMOTE ANS ID is used to access your answering device from a remote location with a
touch tone phone (see pages 4-13 to 4-18).
Using this code, you can retrieve incoming messages recorded on the microcassette tape from a
remote location.
The REMOTE ANS ID is preset to 111. H you wish to change the number, you can choose any
number from 111 to 999 except numbers including “0”.
For proper operation, make sure that the REMOTE ANS ID number is different from your
PRIVACY RING ID number (see page 4-20).
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
3
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3
[UAT ENTE
Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
Press #, then press 08.
rt
The PROGRAM indicator flashes.
| orer O
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Enter the desired REMOTE ANS ID using the dial
1 2) 3) keypad.
== a)l sil. 6) | |
To correct an error while programming, press the
[== 7) Lo 8 9 | STOP/CLEAR button then repeat from step 2.
[=]
Press the SET button to store your selection into
SET memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
OPROGRAM
The PROGRAM indicator goes out.
NOTE:
We recommend that you do not use seven (7) as a code number, since this number is used as
the greeting message re-recording command for remote operations.
1-33
HELP Function —If you have lost your procedures—
The HELP button is used to print information about how to send documents, how to set up your
unit and how to store phone numbers.
uy
2
a
N
a
2
Au
Using the HELP button
NM Press the HELP button when the unit is in the idle status.
The following is printed out.
ba.
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Sample of the Help Information
SECO A AACA Ao CHR A PARA RAA MAR JAN
REMEMBER TO SET THE DATE, TIME, YOUR LOGO AND
TELEPHONE NUMBER BEFORE USE,
PLEASE SEE INSTRUCTIONS BELOW,
E © ¥ + x
E x X x Xx
CAR AC IR ACHACAE A AH NARNIA RROR RRA ARORA AR ACH RK
<<HOW TO SET UP YOUR FAX>>
1. PRESS "PROGRAM".
2. PRESS "#" THEN THE NUMBER OF THE FEATURE YOU WISH TO SET USING
THE DIAL KEY-PAD. (SEE LIST OF FEATURES BELOW)
3. ENTER ——=
HERWISE PRESS "SET" TO STORE
2. PRESS "REC",
3, SPEAK INTO THE MICROPHONE. CUP TO 16 SEC)
4, WHEN FINISHED, PRESS "STOP" OR "REC" AGAIN.
<<XPRIOR TO LEAVINO>>
CONF IRM THAT THE ANS-FAX INDICATOR IS LIT.
<<HOW TO PLAYBACK ONLY MEW MESSAGES? >
PRESS "NEW MESSAGES".
Z<HOW TO PLAYBACK ALL THE RECORDED MESSAGES?>>
PRESS "ALL MESSAGES".
M Press the HELP button while programming each feature (#01 through #08, #10 and #11).
Example: When you wish to program the SET DATE (#01),
1. Press the PROGRAM button.
The PROGRAM indicator lights.
2. Press £, then press 01 for SET DATE setting. The PROGRAM indicator flashes.
3. When you wish to know how to continue programming, press the HELP button.
The following is printed out.
<<HOL) TÓ SET THE CLOCK>>
1. ENTER THE MONTH, DAY AND YEAR USING THE DIAL KEY-PAD.
2, PRESS "SET" TO STORE,
3, ENTER THE HOUR AND MINUTE USING THE DIAL KEY-PAD.
PRESS THE "x" KEY TO ENTER AM
AND PRESS THE "H" KEY TO ENTER PM.
A POOL eee —T =
4. Resume programming.
1-34
Chapter 2
Basic Instructions
Table of Contents
Facsimile and Copier
Before Transmitting Documents
Acceptable documents
Documents you cannot send
Resolution and contrast
Loading documents
Transmitting Documents
Manual transmission
Adding extra pages
Receiving Documents and/or Voice Calls
Manual reception
Automatic reception
Receiving in the ANS/FAX mode
Receiving in the TEL/FAX mode
Receiving in the FAX mode
Making a Copy
2-2
2-2
2-3
2-4
2-5
2-6
2-6
2-7
2-8
2-8
2-9
2-1
Answering Device
Operating as an Answering Device
Setup of voice message and document
reception
Listening to newly recorded messages
Listening to all the recorded messages
Recording after the messages you
want to save
Monitoring incoming calls
Recording a memo message
Recording a telephone conversation
(2-way recording)
Telephone
Making and Answering Voice Calls
Making voice calls
Redialing the last dialed number
Answering voice calls
2-15
2-15
2-16
2-16
on
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Before Transmitting Documents
Acceptable documents
The unit can transmit documents that meet the following conditions.
—Documents width should be from 128 mm (5”) to 216 mm (81#").
—Maximum document length should not exceed 600 mm (2358”).
— Effective scanning width can be up to 208 mm (8346").
— Number of pages that can be set in the document feeder tray can be up to 10 sheets.
— Document weight:
Single sheet: 45 g/m” to 90 g/m? (12 pound to 24 pound)
Multiple sheets: 60 g/m? to 75 g/m? (16 pound to 20 pound)
Minimum document size Maximum document size Effective scanning width
© ¡ ¡ 7
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KW ¥ E ——
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© 128 mm ee = с Effective scanning
a (5) —<- width 208 mm ——'
a (8%16")
L Paper width ——#À {|
216 mm (842")
Y
216 mm |
(812”)
NOTES:
e A document whose length exceeds 600 mm (23%”) cannot be transmitted. When you feed such
documents, the unit will stop transmitting and a long beep will be heard. If this happens, press
the STOP/CLEAR button and remove the document.
elf a document is electrostatically charged, the automatic document feeder may not function
properly.
Documents you cannot send
Do not use the following types of documents or they may jam. Make a copy of such documents
and feed the copy into the unit.
— Paper with a chemically treated surface such as carbon paper or carbonless duplicating paper
—Heavily curled, creased or torn paper
— Paper with a coated surface
—Small-sized paper such as a slip or voucher
— Thin paper less than 45 g/m? (12 pound)
— Thick paper over 90 g/m? (24 pound)
—Paper with faint contrast between the print and the background
— Paper with printing on the reverse side that can be seen through from the front
(e.g. newspaper)
2-2
Resolution and contrast
You can set the following functions depending on the quality of an original. Set the functions
before transmission or copying. If you set them during transmission, they will be effective from the
next sheet transmitted.
RESOLUTION:
RESOLUTION
CJ STANDARD
CO FINE
CI SUPER FINE
CJ HALF TONE
с)
LIGHT ORIGINAL:
LIGHT ORIGINAL
a
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Loading documents
Remove clips, staples or other similar objects from a document before feeding it into the unit.
Check that all ink, paste or connection fluid on the document is completely dry before feeding it
into the unit.
1
STANDARD is suitable for printed or typewritten
originals with normal-sized characters.
FINE is suitable for originals with small printing.
SUPER FINE doubles the resolution of FINE.
(SUPER FINE only works between other KX-F140s or
other Panasonic compatible machines.)
HALF TONE is useful when sending originals containing
photographs, shaded drawings, etc.
LIGHT ORIGINAL is useful when transmitting or copying
originals with faint writing.
This feature does not work in the HALF TONE resolution.
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Open the document feeder tray.
Insert the documents FACE DOWN into the document
feeder tray.
The unit can accept up to 10 sheets of paper at a time.
Adjust the document guides to the width of the
document.
Set the resolution or contrast setting if needed.
2-3
Transmitting Documents
Manual transmission
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
Press the MONITOR button or lift the handset.
o
VOICE
—
© Dial the phone number of the party to which you wish to
= L Ja 2)[ 3) send.
a
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o | + J Э e | И the other party answers, lift the handset and ask them
PE [res 7 ][ mv 8][ = 9 | to press their start or transmit button to start the fax
Ру reception.
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1 — START Press the START button when a fax tone is heard.
Place the handset on the cradie if using it.
The unit will feed and transmit the documents.
NOTES:
elf you do not replace the handset after pressing the START button, the unit will automatically call
the other party upon finishing the transmission. For further details, see “Voice Contact” on
page 4-22.
elf the line is busy, press the MONITOR button or hang up the handset if using it. Then try again
later by using the REDIAL button in step 3.
eTo interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
You can also access the other party's facsimile without using the handset or the MONITOR
button.
This feature enables you to transmit a document with less procedures.
[_x%]{omo]__#]
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NOTE:
Insert the documents FACE DOWN.
Enter the phone number of the party to which you wish
to send.
If you misdialed, press the STOP/CLEAR button then
enter the correct number.
Press the START button.
The unit will dial and transmit the documents.
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Automatic redialing feature:
If there is no answer or the line is busy, the unit will
automatically redial the number up to 6 times. To cancel
automatic redialing, press the STOP/CLEAR button.
To interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
Adding extra pages
If you want to send 11 or more sheets at a time, insert the first ten pages of the document and
add the extra pages, up to 10 sheets at a time, before the last page is fed into the unit.
Receiving Documents and/or Voice Calls
Manual reception
When in the TEL mode or during a telephone conversation, you can receive fax documents as
follows.
1 When the phone rings, lift the handset to answer the call.
3 START When a voice is heard and document reception is
required, press the START button.
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NOTES:
elf you do not replace the handset after pressing START button, the unit will automatically call the
other party. For further details, see “Voice Contact” on page 4-22.
e To interrupt reception, press the STOP/CLEAR button. The unit will stop receiving.
e Replace the paper roll with a new one;
— when the red lines appear on both sides of the recording paper.
—when the PAPER OUT indicator lights.
2-6
Automatic reception
Set the RECEIVE MODE to any of the following modes:
—ANS/FAX mode
—TEL/FAX mode
—FAX mode
When receiving a fax call, the unit will automatically activate the fax function, then initiate
reception.
Receiving in the ANS/FAX mode
RECEIVE MODE
CI) ANS/FAX
LJ) TEUFAX
C.J FAX
EJ TEL
1 Make sure that the unit is in the ANS/FAX mode.
A call comes in.
The unit answers the call after 1 to 4 rings or no rings,
depending on the number of rings after which the unit is
set to answer (see page 1-29).
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—When receiving a fax tone, the unit automatically
activates the fax function to receive document.
— When receiving a voice-call, the unit plays your
greeting message.
HELPFUL HINTS:
elf the other party wishes to leave you a message and transmit a document on the same call, let
them know the following procedure in advance.
When the other party's line has touch tone service:
1. After leaving a message, the other party presses their X button.
Your unit will switch to the FAX mode.
2. When a fax tone is heard, they start transmission by pressing their start or transmit button.
When the other party's line has rotary pulse service:
1. They start transmission by pressing their start or transmit button. Your unit starts reception.
2. They make a call reservation (e.g. ... lift the handset) during transmission of their document.
Your unit plays your greeting message.
3. They leave a message after the long beep following your greeting message.
e Begin by transmitting the FAX CORRESPONDENCE leaflet found on page 6-15 to several of
your associates. In this way you can confirm that your unit is functioning correctly and inform
them of the procedure for transmitting documents and/or recording voice-message on your unit.
NOTE:
If you set the RINGER OFF through the ANS/FAX RING COUNT function, the extension phone
connected to the unit will ring once when receiving a call. See page 1-29 for the RINGER OFF
setting.
2-7
Receiving in the TEL/FAX mode
1
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RECEIVE MODE
[CI ANS/FAX
CO TEL/FAX
C3 FAX
CI TEL
NOTES:
ФА telephone fee is charged to callers from the first ring.
e When receiving a fax tone, the extension phone connected to the unit will ring once and then the
Make sure that the unit is in the TEL/FAX mode.
A call comes in.
—When receiving a fax tone, the unit automatically
activates the fax function to receive documents.
OR
—When receiving a telephone call, the unit rings 3 to
8 times, depending on the setting of the silent fax
recognition ring (see page 4-27).
If a fax reception is required or nothing is heard, press
the START button and hang up to receive a fax.
If someone does not pick up the phone, the unit will
automatically activates the fax function to receive
documents.
unit automatically activates the fax function to receive documents.
Receiving in the FAX mode
4
RECEIVE MODE
[OI ANS/FAX
CJ TEL/FAX
[CC FAX
DJ TEL
Make sure that the unit is in the FAX mode.
A call comes in.
The unit answers the call after 1 to 4 rings, depending
on the number of rings after which the unit is set to
answer (see page 1-31).
The unit produces a fax tone, then starts receiving a
document when the other party presses their start or
transmit button.
Making a Copy
The unit can make a copy. Any transmissible documents can be copied.
Before sending a document, you can see how it will look to the receiving party in advance.
When copying, the unit automatically selects the FINE resolution, but you may use SUPER FINE
or HALF TONE resolution.
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
7 СОРУ Press the COPY button.
The unit starts making a copy.
NOTES:
elf you wish to copy 11 or more sheets at a time, insert the first ten pages of the document and
add the extra pages up to 10 sheets at a time, before the last page is fed into the unit.
e You can make or receive voice calls while making a copy.
e To stop making a copy on the way, press the STOP/CLEAR button. The unit stops copy
operation. Press the STOP/CLEAR button again to eject the document.
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Operating as an Answering Device
The unit also works as an automatic telephone answering and recording system.
GREETING
REC CHECK|ERASE
@—@— ©
FF MEMO/2WAY REC
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ALL NEW MESSAGES
MESSAGES
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(1) CALLS indicator:
The indicator flashes to show the number
of incoming messages recorded up to
15 times. Even if 16 or more calls are
recorded, the indicator will flash up to
15 times.
If the power supply has been interrupted,
the CALLS indicator flashes slowly when
the power is restored.
CIN USE indicator:
When the answering device is in use, the
indicator lights or flashes.
(3) Recording your greeting message:
See page 1-17.
(9) Checking your greeting message:
See page 1-17.
© Erasing recorded voice-messages:
After reviewing messages to you, press
the ICM ERASE button. The messages
are erased while the tape is rewinding.
The tape can be erased at high speed
even if the record-prevention (knock-out)
tabs have been removed.
© Advancing the tape quickly:
Press the FF (fast forward) button.
@ Rewinding (Resetting) the tape quickly:
Press the REW (rewind) button.
Playing back all recorded messages:
Press the ALL MESSAGES button.
See page 2-12.
(O) Recording a memo message:
See page 2-13.
Recording a telephone conversation:
See page 2-14.
Stopping operations of the answering
device:
Press the STOP button.
M Playing back newly recorded
voice-messages:
Press the NEW MESSAGES button.
See page 2-11.
Setup of voice message and document reception
Press the RECEIVE MODE button until the ANS/FAX
1 RECEIVE MODE indicator lights.
CI ANS/FAX
CI TEL/FAX
CI FAX
CJ TEL
Cc 9
Press the REW button to record messages from the
REW beginning of the tape.
When a call is received, the unit answers the call and
begins playback of your greeting message. The unit
automatically distinguishes between voice and fax calls,
and then functions as an answering device and/or a
facsimile,
NOTE:
The recording time for incoming messages can be set to VOX (unlimited) or 1 MIN (1 minute). It is
preset to VOX. To change the recording time, see page 1-32.
Listening to newly recorded messages
When new incoming messages have been recorded, the CALLS indicator flashes to show the
number of incoming messages.
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To play back only new messages:
Press the NEW MESSAGES button.
NEW MESSAGES
> The IN USE indicator lights and then the unit plays back
new messages.
At the end of the last message, 3 beeps sound and the
tape stops automatically.
NOTES:
* The unit is equipped with the message alert feature. When this feature is set to on, the unit lets
you know with a slow beep whether a calier's message has been recorded in the unit or not.
To set this feature, see page 4-21.
e To interrupt the playback halfway, press the STOP button.
To restart the playback, press the NEW MESSAGES button within one minute after pressing the
STOP button. Or the unit will record over any existing messages.
Listening to all the recorded messages
All the recorded messages will be played back from the beginning of the tape.
ALL Press the ALL MESSAGES button.
MESSAGES
The unit plays back all the recorded messages.
At the end of the last message, 3 beeps sound and the
tape stops automatically.
NOTES:
o To interrupt the playback halfway, press the STOP button.
eTo restart the playback, press the ALL MESSAGES button within one minute after pressing the
STOP button. Or the unit will record over any existing messages.
Recording after the messages you want to save
New incoming messages will be automatically stored after the last message. If you want to store
incoming messages after your saved messages, proceed as follows.
ALL Play back the messages.
MESSAGES
You may use the ALL MESSAGES, FF or REW button.
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Press the STOP button at the end of the messages you
STOP want to save.
The IN USE indicator goes out.
Press the STOP button again.
3 STOP or
Leave the unit for one minute.
Future calls will be recorded after the message(s) you
have saved.
2-12
Monitoring incoming calls
While an incoming message is being recorded, you can monitor the caller's voice through the
built-in speaker and answer it if you want.
Adjust the sound level using the VOLUME control.
To answer the call while monitoring, lift the handset. The unit stops recording automatically.
Recording a memo message
If you are going out and want to leave a private message for someone, you can record a voice
memo in the unit. This can then be played back either directly or remotely, exactly like any other
incoming message.
1 Press the MEMO/2WAY REC button.
MEMORWAY REC
À beep is heard. y
The IN USE indicator lights. o
A
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S
Speak toward the microphone from approximately 20 cm =
(8 inches) away. >
STOP To stop recording, press the STOP button or the
MEMO/2WAY REC button again.
a
Ss The IN USE indicator goes out.
OR
MEMO/2WAY REC
NR
2-13
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Recording a telephone conversation (2-way recording)
While speaking with someone on the telephone, you can record your conversation.
1 MEMO/2WAY REC
Z swe
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MEMO/2WAY REC
N
NOTE:
During your conversation, press the MEMO/2WAY REC
button.
A beep is heard.
The IN USE indicator lights.
Continue your conversation.
To stop recording, press the STOP button or the
MEMO/2WAY REC button again.
The IN USE indicator goes out.
Many states have imposed regulations on the manner in which 2-way telephone conversations
may be recorded. So you should inform the other party that the conversation is being recorded.
Consult your local telephone company for further information.
2-14
Making and Answering Voice Calls
Making voice calls
Using the handset
1. Lift the handset.
2. Dial the phone number.
Using on-hook dialing
Press the MONITOR button.
1 o
The MONITOR indicator lights.
VOICE
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Dial the phone number. Na
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When the other party answers your call, lift the handset
3 and talk with it,
2-15
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Redialing the last dialed number
If the line is busy or you wish to redial the last dialed number, you can redial by pressing the
REDIAL button.
REDIAL
Answering voice calls
Press the REDIAL button.
—When using the handset, the unit redials the last
dialed number once.
—When using on-hook dialing, the unit redials the last
dialed number up to 15 times within 10 minutes if the
line is busy (automatic redialing feature).
When the phone rings, lift the handset to answer the call.
2-16
Chapter 3
Intermediate Instructions
Table of contents
Storing Phone Numbers for
Automatic Dialing
Listing the directory card
Storing phone numbers for
one touch dialing
Storing phone numbers for
speed dialing
Storing secret phone numbers
Erasing a stored phone number
Facsimile
Transmitting Documents Using
Automatic Dialer
Telephone
Making Voice Calls Using
Automatic Dialer
3-1
3-2
3-2
3-4
3-6
3-7
3-8
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Storing Phone Numbers for Automatic Dialing
The unit's memory allows you to use both one touch dialing {up to 12 phone numbers) and speed
dialing (up to 10 phone numbers) for rapid access to your most frequently dialed numbers.
First make sure the DIALING MODE selector is set to TONE or PULSE {rotary} mode, since the
number will be stored in the mode that is set at the time of programming.
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
SET Button
AUTO Button SECRET Key
LIGHT ORIGINAL RESOLUTION
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MEMO/ZWAY REC GHI JKL MNO CC) 3 0 7 О 11 SECRET a
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Speed Dialing Station
Numbers (1 digit)
Listing the directory card
SON [+
=
PROGRAM Button
and Indicator
12 Direct Call Station Keys
STOP/CLEAR Button
HYPHEN Key
Remove the cover using an instrument with a pointed end, like a pen, as shown below.
Remove the directory card.
Write in the names associated with the direct cali station keys.
Re-install the directory card.
Storing phone numbers for one touch dialing
This unit is equipped with 12 direct call station keys including SECRET and HYPHEN keys, each
of which can store a telephone number. Each phone number can be programmed up to 30 digits
long.
1
NOTES:
e While storing, pressing the PAUSE or FLASH or TONE button once counts 1 digit.
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
OPROGRAM
EEE
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SET
OPROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press one of the direct call station keys where you want
to store the phone number.
The PROGRAM indicator flashes.
Enter the phone number by using the dial keypad.
If you want to insert a hyphen in the number, press the
HYPHEN key during programming.
HYPHEN is counted as 2 digits.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
To store in succession, repeat steps 2 to 4.
After programming all numbers, press the PROGRAM
button to end the operation.
The PROGRAM indicator goes out.
5
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® To cancel the programming halfway, press the PROGRAM button.
e To print out a list of the stored phone numbers, press the PROGRAM button, press #, then
press 27, then press the START button. For further details, see pages 5-5 and 5-6.
3-3
Storing phone numbers for speed dialing
The unit is equipped with 10 stations (0 through 9), each of which can store a phone number.
Each phone number can be programmed up to 30 digits long.
1
OPROGRAM
AUTO
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NOTES:
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Press the PROGRAM button.
The PROGRAM indicator lights.
Press the AUTO button.
Enter the 1-digit number (0 through 9) by using the dial
keypad.
The PROGRAM indicator flashes.
Enter the phone number by using the dial keypad.
To insert a hyphen in the number, press the HYPHEN
key during programming.
HYPHEN is counted as 2 digits.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
To store in succession, repeat steps 2 to 4.
After programming all the numbers, press the
PROGRAM button to end the operation.
The PROGRAM indicator goes out.
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
eTo cancel the programming halfway, press the PROGRAM button.
e To print out a list of the stored phone numbers, press the PROGRAM button, press #, then
press 27, then press the START button. For further details, see pages 5-5 and 5-6.
3-4
Storing secret phone numbers
This function is useful for keeping a whole phone number or a portion of a phone number secret.
When you print out a list of the stored numbers, secret numbers will not be printed.
Press the PROGRAM button.
1 OPROGRAM
The PROGRAM indicator lights.
2 Press one of the direct call station keys.
À OR
— Press the AUTO button.
OR Then enter the 1-digit number (0 through 9).
[= 2](= 3] The PROGRAM indicator flashes.
AUTO
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Press the SECRET key.
3 Then enter the phone number.
3 Then press the SECRET key again.
Lo 2)(= 3] Pressing the SECRET key once counts as 2 digits.
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Press the PROGRAM button to end the operation. Q
OPROGRAM S
The PROGRAM indicator goes out. 7
NOTES:
e To correct an error while programming, press the STOP/CLEAR button then repeat from step 2.
e To cancel the programming halfway, press the PROGRAM button.
3-5
Erasing a stored phone number
If you wish to erase a stored phone number, proceed as follows.
Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
Press one of the direct call station keys.
OR
Press the AUTO button.
OR Then enter the 1-digit number (0 through 9).
[oz] 3] The PROGRAM indicator flashes.
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3 SET Press the SET button to store the program into memory.
Now the stored phone number has been erased.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
OPROGRAM
The PROGRAM indicator goes out.
NOTE:
To cancel the programming halfway, press the PROGRAM button.
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Transmitting Documents Using Automatic Dialer
You can transmit documents automatically using one touch dialing and speed dialing. Before
using these features, make sure that the desired telephone numbers have been stored into
memory. For storing phone numbers, see pages 3-3 to 3-5.
1
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NOTE:
Insert the documents FACE DOWN.
The unit can accept up to 10 sheets of paper at a time.
Using one touch dialing:
Press the desired direct call station key.
The unit dials and transmits the documents
automatically.
OR
Using speed dialing:
Press the AUTO button.
Then enter the desired 1-digit number (0 through 9} by
using the dial keypad.
The unit dials and transmits the documents
automatically.
Automatic redialing feature:
If there is no answer or the line is busy, the unit will
automatically redial the number up to 6 times. To cancel
automatic redialing, press the STOP/CLEAR button.
To interrupt transmission, press the STOP/CLEAR button until a beep sounds. Press the
STOP/CLEAR button again to eject the document.
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[45]
Making Voice Calls Using Automatic Dialer
The unit's memory allows you to use both one touch dialing (up to 12 phone numbers) and speed
dialing (up to 10 phone numbers) for rapid access to your most frequently called numbers.
Before using these features, make sure that the desired telephone numbers have been stored in
memory (see pages 3-3 to 3-5).
Press the MONITOR button or lift the handset.
o
VOICE
Using one touch dialing:
Press the desired direct call station key.
OR OR
Using speed dialing:
AUTO Press the AUTO button.
O Then press the desired station number (0 through 9) by
using the dial keypad.
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When the other party answers your call, lift the handset
and talk with it.
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Chapter 4
Advanced Instructions
Table of contents
Facsimile and Copier
Polling
Polling another unit manually
Polling another unit using automatic dialer
Setting the polling password
Network Communication
Using a passcode
Programming the main passcode
Turning the TX passcode check on
Turning the RX passcode check on
Remote Fax Receiving Using an
Extension Phone
Using an extension phone
Programming a remote fax activation code
Setting the Logo Print Position
Answering Device
Operating an Answering Device from a
Remote Phone
Summary of remote contro! functions
Playing back newly recorded messages
(Memory playback)
Playing back all messages
Back space and skip forward
Recording a marker message
Resetting the tape for future messages
Room monitor
Skipping the greeting message for
Incoming message recording mode
Re-recording a greeting message
4-2
4-3
4-4
4-5
4-6
4-7
4-9
4-10
4-10
4-11
4-12
4-13
4-13
4-14
4-14
4-15
4-15
4-16
4-17
4-17
4-18
4-1
Call with Privacy Ring
Calling with the privacy ring
Programming the PRIVACY RING ID
Setting the Message Alert
Telephone
Voice Contact
Initiating voice contact
Receiving a request for voice contact
TONE, FLASH and PAUSE Button Usage
TONE button (Temporary tone dialing)
FLASH button
PAUSE button
Combination dialing
Other Features
Other Features
Setting Day/Night Mode
Setting Silent Fax Recognition Ring
Resetting the setup features
4-19
4-19
4-20
4-21
4-22
4-22
4-22
4-23
4-23
4-23
4-24
4-24
4-25
4-25
4-27
4-28
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Polling
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o Polling means that you call another facsimile machine (we call it “polled machine”) to retrieve a
La document. The other party must be prepared for your call with a document loaded on their
= machine.
% This unit can only receive polled documents; it cannot be “polled”.
= The unit initiating the call incurs any long distance charges.
E
J Polling another unit manually
©
q The following procedure lets you poll another station.
Make sure that no documents have been fed into the unit and that the polled machine is ready for
your call.
Press the MONITOR button or lift the handset.
1 о
VOICE
2 POLLING Press the POLLING button.
The POLLING indicator lights.
Enter the phone number of the unit you wish to poll.
3 | DEES
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4 == START Press the START button when a fax tone is heard.
The unit will start polling.
After reception, the POLLING indicator goes out.
NOTE:
Cancel polling before reception by pressing the STOP/CLEAR button.
4-2
Polling another unit using automatic dialer
Make sure that the desired telephone numbers have been stored into memory (see pages 3-3
through 3-5).
1 POLLING
OR
AUTO
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NOTES:
Press the POLLING button.
The POLLING indicator lights.
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Using one touch dialing:
Press the desired direct call station key.
The unit will dial and receive documents automatically.
When reception ends, the POLLING indicator goes out.
Using speed dialing:
Press the AUTO button.
Enter the desired 1-digit number (0 through 9) by using
the dial keypad.
The unit will dial and receive documents automatically.
When reception ends, the POLLING indicator goes out.
elf the polled station is busy or there is no answer, the unit will automatically redial the number up
to 6 times.
e Cancel polling before reception by pressing the STOP/CLEAR button.
4-3
Setting the polling password
o H the document to be retrieved is of a confidential nature and the password is set on the other
© machine to prevent unauthorized retrieving, you must set the same password on your unit.
© tf the passwords in the polling unit and polled unit do not match, no transmission will take place.
2
r NOTES:
£ ePolling using a password is effective between other Panasonic compatible facsimile machines
E (e.g. KX-F60, KX-F90, KX-F110, KX-F5000).
O elf the polling password is set to “0000”, the unit does not check the password sent by other
= facsimile machines.
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1 OPROGRAM
The PROGRAM indicator lights.
2 Press #, then press 15.
H The PROGRAM indicator flashes.
1
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Enter your polling password of 4 digits by using the dial
3 | 1 Ir Ar 3 | keypad.
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4 SET Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
5 OPROGRAM
The PROGRAM indicator goes out.
4-4
Network Communication
The main passcode network communication feature eliminates fax transmission to unauthorized
parties, and helps to prevent reception from an unauthorized station.
This feature is effective to prevent “Junk mail” faxes since only those units with the same
passcode can transmit to your unit.
When the network communication feature is used, the identical main passcode of 4 digits must be
programmed on both sides of the line. The unit checks the passcode before transmitting or
receiving a document.
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The unit provides two types of passcode check modes. They are TX (transmission) passcode
check mode and RX (reception) passcode check mode.
E TX Passcode Check:
Use this feature to restrict document transmission. If the passcode sent from the other
Panasonic compatible machines does not match with the one programmed in your unit,
transmission does not take place (see page 4-8 for TX passcode check setting).
E RX Passcode Check:
Use this feature to restrict document reception. If the passcode sent from the other Panasonic
compatible machines does not match with the one programmed in your unit, reception does not
take place (see page 4-9 for RX passcode check setting).
NOTES:
e These features are effective only between Panasonic compatible machines that have the same
passcode.
* The password for the polling feature is not related to this network communication feature. They
are independent features.
4-5
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Using a passcode
Before communication begins, check that your passcode and the other station's passcode are
identical.
E When you want to transmit a document to a designated station only:
Set TX PASSCODE CHECK to ON.
Other Panasonic
Function Your unit compatible machine
TX PASSCODE CHECK ON ON/OFF
RX PASSCODE CHECK OFF ON/OFF
Your unit transmits a document only when the correct passcode has been received.
B When you want to receive a document from a designated station only:
Set RX PASSCODE CHECK to ON.
Other Panasonic
Function Your unit . .
compatible machine
TX PASSCODE CHECK OFF ON/OFF
RX PASSCODE CHECK ON ON/OFF
Your unit receives a document onty when the correct passcode has been received.
E When you want to have facsimile communications within a designated group of people:
All the people in the group must set both TX PASSCODE CHECK and RX PASSCODE
CHECK to ON.
. Other Panasonic
Function Your unit compatible machine
TX PASSCODE CHECK ON ON
RX PASSCODE CHECK ON ON
Only units that share identical passcodes can transmit and receive documents with each other.
4-6
Programming the main passcode
To activate this feature, the identical main passcode must be preprogrammed both on your unit
and the other Panasonic compatible machine(s).
The main passcode may be any 4-digit number except 0000.
1 OPROGRAM
2 я
1
ABC 2
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4 SET
5 OPROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
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Press #, then press 12.
The PROGRAM indicator flashes.
Enter the desired passcode of 4 digits using the dial
keypad.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
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Turning the TX passcode check on
4
NOTE:
OPROGRAM
DEF 3
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SET
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OPROGRAM
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Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 13.
The PROGRAM indicator flashes.
Press 1 to activate this feature.
Setting selections are:
1: ON (activate this feature)
2. OFF (deactivate this feature)
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
If the network passcode is set to “0000”, this feature does not work properly.
4-8
Turning the RX passcode check on
1 Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
Press #, then press 14.
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The PROGRAM indicator flashes.
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3 Press 1 to activate this feature.
Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
PE:
Press the PROGRAM button to end the operation.
OPROGRAM
The PROGRAM indicator goes out.
A
NOTE:
If the network passcode is set to “0000”, this feature does not work properly.
Remote Fax Receiving Using an Extension Phone
If you connect an extension to the same line to which your facsimile unit is connected, it is
possible to receive a fax document into your facsimile unit by using the extension telephone near
you,
This saves you the trouble of going to the facsimile unit and pressing the START button.
NOTES:
e This feature is only effective when you receive a call.
e To activate this feature, use a touch tone telephone as an extension phone.
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Using an extension phone
4
A call comes in.
Lift the handset of the extension phone.
If a fax tone is heard, or the other party wishes to send
you a fax, press x and À on the extension phone.
Then replace the handset on the cradle.
The unit will switch to the FAX mode, then receive a
document.
4
NOTE:
Two ¥s can be changed to another 2 to 4-digit number. See page 4-11.
Programming a remote fax activation code
Your code can be from 2 to 4 digits long. The numbers 0 through 8 and characters # and x may
be used. (e.g. X*, 123, 1237)
4
OPROGRAM
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OPROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
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Press #, then press 20.
The PROGRAM indicator flashes.
Enter the new code number using the dial keypad.
Press the SET button to store your program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-11
Setting the Logo Print Position
Your logo, telephone number, date, time and page number will be printed on the transmitted
document from your unit in the following condition.
OUT: Outside of the transmitted document's paper size (default).
IN: Inside of the transmitted document's paper size.
OFF: Not printed.
To change the logo position:
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HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
Press the PROGRAM button.
OPROGRAM
The PROGRAM indicator lights.
2 Press #, then press 10.
H The PROGRAM indicator flashes.
1
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3 Г. Press the number of the selection you desire.
[ou 4][ = 5][ wo 6] Setting selections are:
1: OUT
Lew 7) Um 8] 9] 2: IN
3: OFF
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4 SET Press the SET button to store your selection.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
5 OPROGRAM
The PROGRAM indicator goes out.
4-12
Operating an Answering Device from a Remote
Phone
While you are out, you can listen to any recorded incoming messages or re-record your greeting
message using a touch tone telephone.
The following features are available on this unit:
— Playing back newly recorded messages
—Playing back all the recorded messages
—Back space and skip forward
— Recording a marker message
— Resetting the tape for future messages
— Room monitor
—Re-recording the greeting message
— Skipping the greeting message for incoming message recording mode
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Before using these features, you must program your unique remote code (REMOTE ANS ID) that
lets you access the answering device of your unit.
The REMOTE ANS ID is preset to “111” as a default.
If you wish to change the code, see page 1-33.
Summary of remote control functions
| Call your unit. = yy 29° Skip |
| Enter your REMOTE ANS ID while the
greeting message is playing.
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To play back messages: Use the following functions as needed:
New Messages Playback N Room monitor (page 4-17)
— (page 4-14)
Greeting Message
All Messages Playback Re-recording (page 4-18)
(page 4-14)
"Y Stop Greeting Message
1) Back Space —= _ Recording (page 4-18)
(page 4-15) | u J
Skip Forward
(page 4-15)
DEF Resetting Tape
_ (page 4-16) J
NOTE:
For your convenience, a quick reference card for remote operation is attached in these operating
instructions (see pages 6-19 and 6-20).
4-13
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NOTE:
—
REMOTE ANS ID
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Playing back newly recorded messages (Memory playback)
It is possible to skip over the recorded messages you have already heard and to play back only
new messages.
Call your unit.
Dial your REMOTE ANS ID while the greeting message
Is playing.
A long beep and a short beep(s) will sound.
Short beep(s) indicate(s) the number of recorded
message(s) up to 8 times. Even if 9 or more calls are
recorded, a short beep sounds 8 times.
Press 4 immediately after hearing the beeps that
indicate the number of recorded messages.
The unit plays back the new messages.
Even during the playback of previously heard messages, you can skip them by pressing 4.
Playing back all messages
You can listen to all the recorded messages from the beginning of the tape.
1
NOTE:
Call your unit then dial your REMOTE ANS ID while the
greeting message is playing.
Press § within 4 seconds after the short beeps.
The unit will rewind the tape and start to play back all
messages.
At the end of the last message, 3 beeps will sound.
After hanging up, all the recorded messages are saved
and the unit is ready to record further messages.
Even if you do not press 5 in step 2, playback of all messages starts automatically.
Back space and skip forward
While listening to the recorded messages, you can rewind or advance the tape. >
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To rewind; To rewind, press 3
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To advance: To advance, press 7
NOTE:
The maximum length of a message that can be rewound or advanced by one press is
approximately 15 seconds. You may have to press 1 or 2 several times to rewind or advance the
tape to the desired position.
Recording a marker message
After playing back the recorded messages, you can leave an additional message during the same
call.
When playback is finished, wait for 3 beeps indicating the end of the last message. Wait about
10 seconds for another 2 beeps indicating that the tape is ready for recording.
7
3 beeps 2 beeps
Last message Marker message (date, time, etc.)
10-sec. pause
N
Leave your message after the last 2 beeps.
Hang up when finished. The marker message is
[ BEE N recorded after the last message on the tape.
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Resetting the tape for future messages
After listening to the recorded messages, you can reset the tape to record future messages from
the beginning of the tape.
After all the messages have been played back or even while they are being played;
Press 3, then hang up.
The unit rewinds the tape to the beginning. Future
messages will be recorded and the previously recorded
messages are erased.
If you have used New Messages Playback;
1
If you have reset the tape by mistake;
ABC
pt
Press 3.
The unit rewinds the tape to the beginning of the newly
recorded messages, then beeps.
Press 3 again after hearing the beep.
The unit rewinds the tape to the beginning of the
previously recorded messages.
Press 2 after the tape has been reset.
One beep sounds.
The unit advances the tape to the end of the recorded
messages.
4-16
Room monitor
You can monitor the sound in the room where the unit is installed for about 30 seconds.
4
Call your unit, then dial your REMOTE ANS ID while the
greeting message is playing.
| REMOTE ANS D |
Press 6 after hearing the beeps that indicate the
MNO number of recorded messages.
NOTE:
To continue monitoring, press 6 again within 10 seconds after hearing one beep.
Skipping the greeting message for incoming message recording
mode |
Callers can leave a message on your unit without listening to your greeting message.
1 Call your unit.
2 Press 0 while the greeting message is playing.
After hearing a long beep, speak clearly and loudly to
=) W leave a message.
4-17
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Re-recording a greeting message
e You can change the content of your greeting message from a remote telephone.
2
© Call your unit, then dial your REMOTE ANS ID while the
E greeting message is playing.
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D Press 7 to start re-recording after hearing the beeps that
PRS indicate the number of recorded messages.
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After hearing a long beep, speak clearly and loudly for
up to 16 seconds.
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1 When finished, press 9.
The new greeting message is played to confirm the
change.
NOTE:
If you pause for over 2 seconds while recording, the unit beeps and stops the greeting message
recording. In this case, repeat from step 2 within 10 seconds.
4-18
Call with Privacy Ring
This feature eliminates interruptions caused by unwanted calls. Only callers with a passcode can
activate a distinctive tone during the playing of your greeting message to notify you of a priority
call.
Entering a unique 3-digit code activates this feature. Issue your code to those callers with priority
status. All other calls will be routed to the answering system unless you pick up the handset.
The unit provides PRIVACY RING ID “333” as default setting.
If you want to change the number, see page 4-20.
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NOTE:
This feature is effective only in the ANS/FAX mode.
Calling with the privacy ring
Instructions for caller:
1 Call the unit with a touch tone telephone.
Enter the PRIVACY RING ID during the greeting
message or the incoming message recording mode.
2
—"
| PRIVACY RING ID
NOTES:
e |f nobody answers, press O to turn on the incoming message recording mode.
* The unit rings with a distinctive tone for 30 seconds and goes to the incoming message
recording mode if nobody answers. To repeat this process, enter the PRIVACY RING ID code
again during the incoming message recording mode.
4-19
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Programming the PRIVACY RING ID
You can choose any number of 3 digits except numbers including “0”. You should also use a
number that is different from the REMOTE ANS ID (see page 1-33).
7 OPROGRAM
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3 | HS
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——
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NOTE:
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 17.
The PROGRAM indicator flashes.
Enter the 3-digit number as the new PRIVACY RING ID.
To correct an error, press the STOP/CLEAR button then
repeat from step 2.
Press the SET button to store the program into memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
If you set the code number to “000”, this feature becomes off.
4-20
Setting the Message Alert
i
When this feature is on, the unit will iet you know with an alert if a caller's message has been >
recorded or not. =
When a new message is recorded in the ANS/FAX mode, a slow beep will sound and the 0
indicator will blink. When you hear the beep sound, play back the message(s), the beep sound о
will stop and the indicator will stop blinking. 3
7
To set the message alert: 3
0
ho
Press the PROGRAM button. o
OPROGRAM 3
N The PROGRAM indicator lights.
2 Press #, then press 22.
|= The PROGRAM indicator flashes.
| asc 2
[oc 2.
Press 1 to activate this feature.
ABC
3 1 Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
SET
I
Press the SET button to store your selection into
memory.
™ The PROGRAM indicator lights.
Press the PROGR on.
5 OPROGRAM ress the PROGRAM button to end the operation
N The PROGRAM indicator goes out.
4-21
Voice Contact
7
ES Initiating voice contact
be
e
3 While transmitting or receiving a document, you may wish to speak to the other party. If the other
Irs party's unit is equipped with a voice contact feature, you can initiate voice contact and notify the
= other party that you wish to speak after the transmission/reception is completed. The other party's
E fax will emit a distinctive ring that indicates that a voice conversation is required. This saves the
2 extra expense and time of making a subsequent telephone call to discuss information sent over
8 the fax.
=
<I Press the MONITOR button or lift the handset while
«BMMONITOR transmitting or receiving the documents.
VOICE
When the other party answers, start speaking using the
handset.
—If you initiate voice contact while transmitting
documents, you can speak after all the documents
have been transmitted.
—If you initiate voice contact while receiving
documents, you can speak after receiving the current
page of the documents.
Receiving a request for voice contact
If the other party initiates voice contact during transmission or reception, your unit will emit a
distinctive ring after the fax is completed.
When the unit rings, lift the handset and start speaking.
NOTE:
If you do not answer within 10 seconds after hearing several rings indicating the request for voice
contact, one of the following occurs:
— When the unit is in the ANS/FAX mode, it plays back your greeting message and records the
voice-message on the tape.
—When the unit is in the TEL/FAX mode, the line is disconnected.
— When the unit is in the FAX mode, the line is disconnected.
—When the unit is in the TEL mode, the line is disconnected.
4-22
TONE, FLASH and PAUSE Button Usage
TONE button (Temporary tone dialing)
This function is only used when your line has a rotary pulse dial service. Pressing the TONE (-x)
button allows you to change from pulse to tone mode during a dialing operation and enter special
tones and codes to operate the answering device, electronic banking services, call processing
services and other special services.
Using the TONE button:
In
3
pu
3
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©
Q
3
д
an |
=
=
=
o
©
Press the TONE (>) button.
When you hang up, the unit automatically returns to
pulse mode.
NOTES:
eStore “TONE” in memory as explained on pages 3-2 to 3-5.
e Pressing the TONE button counts as 1 digit while programming.
FLASH button
The FLASH button is used to access some of the features of your host PABX (private automatic
branch exchange).
For further details, please contact your local telephone company for information about the
availability of these services in your area.
Using the FLASH button:
Press the FLASH button briefly when required.
FLASH
NOTES:
e Store “FLASH” in memory as explained on pages 3-2 to 3-5.
e Pressing the FLASH button counts as 1 digit while programming.
4-23
PAUSE button
The PAUSE button is used in a dial sequence to access an outside line. Pressing the PAUSE
button creates a dialing delay.
Using the PAUSE button:
Example: Line access number 9
9 PAUSE PHONE NUMBER
Le
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3
fy
aap
nn
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Line access number
NOTES:
eStore “PAUSE” in memory as explained on pages 3-2 to 3-5.
e Pressing the PAUSE button counts as 1 digit while programming.
Combination dialing
The following combination of dialing methods can be used.
—Manual dialing and automatic dialing
—Pulse and Tone dialing
— Plural memory stations
4-24
Other Features
Setting Day/Night Mode
You may wish to use the unit as a telephone and facsimile during the business hours and switch
to the answering device during off hours.
With this feature on, the unit automatically switches from TEL/FAX mode to ANS/FAX mode at a
preprogrammed time without the operator's assistance.
4
OPROGRAM
za el Jz A
| | |
|
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Les ajl 5][ 6]
Lm 7] в) | 9 |
EE #]
TOHE
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Press the PROGRAM button.
E
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=
=
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ng
c
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3
7
The PROGRAM indicator lights.
Press #, then press 18.
The PROGRAM indicator flashes.
Press 1 to turn on the Day/Night Mode.
Setting selections are:
1: ON (activate this feature)
2: OFF (deactivate this feature)
Press the SET button.
The current setting is printed out automatically for
confirmation.
Enter the time at which the TEL/FAX mode starts.
Example: The TEL/FAX mode start time is 8:00AM.
Press 08 and 00.
Press Xx to select AM mode.
(To select PM mode, press #.)
Press the SET button.
The result of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, press the
STOP/CLEAR button then correct input.
(continued)
4-25
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|
|
|
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EEES
TOME
SET
OPROGRAM
Enter the time at which the unit switches to the
ANS/FAX mode.
Example: The ANS/FAX mode start time is 5:00PM.
Press 05 and 00.
Press + to select PM mode.
(To select AM mode, press x.)
Press the SET button.
The PROGRAM indicator lights.
The resuit of your setting is printed out automatically for
confirmation.
If you wish to correct your programming, repeat from
step 2.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-26
Setting the Silent Fax Recognition Ring
When a voice call is received in the TEL/FAX mode, the unit will ring three times before it
switches automatically to the fax. When an automatic fax transmission is received in the TEL/FAX
mode, the unit will receive the fax without ringing (we call this “Silent Fax Recognition Ring”).
Change the number of rings choosing the number among “3" (three rings) through "8" (eight
rings).
The three rings is preset as default.
NOTES:
eThis feature is effective only in the TEL/FAX mode.
eTelephone fees are charged to the calling party from the first ring.
To change the ring count:
4
OPROGRAM
mada
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1
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TONE
SET
OPROGRAM
>
Sy
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=
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Q.
any
=
W
na
|
O
=
O
ny
tn
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 19.
The PROGRAM indicator flashes.
Enter the desired number from 4 to 8.
Press the SET button to store your selection into
memory.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
4-27
Resetting the setup features
© Use this operation to return the advanced features of #10 through #22 (see page 1-25) to their
o initial default settings.
©
= Press the PROGRAM button.
> OPROGRAM
= The PROGRAM indicator lights.
D
O
S
S
ke,
<I
2 Press #, then press 50.
H |
The PROGRAM indicator flashes.
эк. 5
orer О
3 E START Press the START button.
® The following message will be printed out.
USER PROGRAMMABLE FUNCTIONS PESET OK? YES: PRESS "START"
HO +: PRESS “STOP-CLEAR"
4 © START Press the START button to return to initial settings.
LR The following message will be printed out.
USER PROGRAMABLE FUNCTIONS FPESET COMPLETED!
OR
Press the STOP/CLEAR button to cancel.
The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
5 OPROGRAM
The PROGRAM indicator goes out.
4-28
Chapter 5
Printing Reports and Lists
Table of contents
Activity Report (JOURNAL Report)
Setting the JOURNAL AUTO PRINT
Printing a JOURNAL report manually
List of Stored Phone Numbers
(TELEPHONE NUMBER LIST)
Printing a TELEPHONE NUMBER LIST
Basic Feature List
Advanced Feature List
5-1
5-2
5-3
5-4
5-5
5-6
5-7
5-8
3
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7
Activity Report (JOURNAL Report)
You can obtain a record of the last 20 transactions (transmissions and receptions) automatically
or manually.
When the JOURNAL AUTO PRINT is set to AUTO, the report prints automatically after every
20 transactions. After each 20 transactions, the report clears and the list begins again. It may also
be printed on request.
When you set this feature to MANUAL, the JOURNAL report data is stored until the memory
becomes full. Once the memory is full, the oldest entry in the memory is deleted when a new
transaction takes place.
This feature has been preset to AUTO as the default.
These reports are useful for keeping records of telephone usage or verifying telephone long
distance charges.
Print time: Hour/Minute AM/PM
Print date: Month/Day/Year
AAA AAA AR AACA RAE AAA A dd dt TOURMAL 66.64 EE AE OI EC OS ON OO
x | *
+ Tan. 02 1993 10:560M *
* #
A * Ho. OTHER FACSIMILE START TIME = USAGE TIME ¡IDE PAGES RESULT CODE +
a * we
DN * @1 1234567 Jan. 1 11:2884 01°20 Tx 92 CK OB) +
~l + 02 9998765 Jan. 1 11:5241 00756 Tx 01 ok (ao) +
© * 03 << 63 3 Jar. 1 11:286M 00'32 Rs 01 ок (oo) +
< + 04 5556677 Jan, 1 12:19PM Q1'48 TA 03 ok (OB) +
М + @5 +987 1234 Jam. 1 12:35PM Q1'45 RN 95 OK (OB) +
2 * @ <SOI Jan, 1 1:143PtM QZ'40 TX 95 ок СО) +
o * 87 7776543 Jan, 1 1:27PM Q1'63 Tx Gi ок (08) +
- + 08 4445566 Jan. 1 2:46PM ONIS TX, 92 OK (09) +
© + B9 <AB> Jar. 1 3:17FM 0055 т 90 PRESSED THE STOP KEY (A2) +
© + 16 << 63 >> Jan. 1 E:19FH = Ol'21 Ру: 03 OK (ae) +
O + 11 661234 Jan. 1 3:33PH 2'25 Tx 04 OK (98) x
= + 12 <SO6> Jar. 1 4:2084 0102 Tx 0! OK
= + 13 e 04 OK
pes
a , Jan. 9:
Ж
SES Jan, ЗН
Fd Ta RD
|
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20 9996575 Jan.
10:55A11 00'588 TA cas +
‘ ль y +
rem Fetes ee
Dialed number or Length of Number of pages Error code:
other party's name communication: received or (for the service
Minutes/Seconds transmitted center only)
successfully
Communication Communication Transaction mode: Communication result
number (up to 20) start time TX... Transmission
AX... Reception
POL.RX...Polling
Explanation of communication result
OK: Successful! communication
PRESSED THE STOP KEY: The fax communication was interrupted since
the STOP/CLEAR button was pressed.
DOCUMENT JAMMED: A document jammed.
NO DOCUMENT: The document was not fed into the unit properly.
PRINTER OVERHEATED: Printing head was overheated.
PAPER OUT: The unit is out of recording paper.
THE COVER WAS OPENED: The front lid or back lid was opened.
COMMUNICATION ERROR: Transmission or reception error.
PASSCODE FAILED: Passcode communication failed.
NO RESPONSE: Receiving unit is busy or out of recording paper.
PAPER JAMMED: The recording paper was jammed.
NOTE:
If the printed time and date on the report are not accurate, reprogram them by following the
instructions on pages 1-18 and 1-19.
5-2
Setting the JOURNAL AUTO PRINT
HELPFUL HINT:
When you lose your procedures while programming, press the HELP button.
You will be able to print information about how to set.
1
OPROGRAM
H
1
1
1) {ee 2 [oer 3]
3
FC)
[me 7] {we 8] [ew 9)
TORE
EEE
я)
SET
5 OPROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 11.
The PROGRAM indicator flashes.
Press the number of the selection you desire.
Setting selections are:
1: AUTO (Prints a report every 20 transactions
automatically.)
2: MANUAL
Press the SET button to store your selection into
memory.
y
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3
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o
o
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7
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3
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The PROGRAM indicator lights.
Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
5-3
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Printing a JOURNAL report manually
You can print a report of the current JOURNAL upon request. This will not clear the report which
will continue until 20 transactions are completed.
1 OPROGRAM
2 я
asc 2
MNO 6
3 == START
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 26.
The PROGRAM indicator flashes.
Press the START button to obtain a report.
The unit will start printing.
If there have been no transactions, no JOURNAL is
printed.
When finished, the PROGRAM indicator goes out.
List of Stored Phone Numbers
(TELEPHONE NUMBER LIST)
You can print a list of the numbers programmed for one touch dialing and speed dialing. Use this
feature to confirm that you have correctly stored phone numbers.
Sample of TELEPHONE NUMBER LIST
ADRAC OO AO AIO REA Rok. TELEPHONE NUMBER LIST Ak biti dod hobble RAH A dab Rok sa obo oh a bo dob oh
M *,
x << STATION KEY LIST >> x
* PHOHE MUMBER PHONE NUMBER A
* 81 TO9-123-4567 07 RY9I9-1234 #.
* 02 TBE3RESS-1234 08 RI ] *
* 83 [email protected] a9 *
* B4 TB3P45&7 16 4
* 95 T987-6543 11 +
* 6 12 *
* +
* << AUTO KEY LIST >> *
* PHONE NUMBER PHONE NUMBER *
* @ T111-2233 5 1222-3344 +
* 1 R7EE-4321 6 TYIPAS:-555-6677 *
* 2 T345F6799 7 *
* 3 RB92[ ] 8 +
; 3 Secret phone number 3 ;
AAA AAA CHORE HCA ACE CA A CARA Rh ARR ACK AR RA A Sb A OAR AH ED AR Ao ht КО AR Ce,
Codes in each phone number:
T: Shows that you have entered the telephone number in the TONE dialing mode.
R: Shows that you have entered the telephone number in the PULSE (rotary) dialing mode.
P: Shows that you have entered PAUSE.
F: Shows that you have entered FLASH.
3
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Printing a TELEPHONE NUMBER LIST
1
OPROGRAM
Press the PROGRAM button.
The PROGRAM indicator lights.
Press #, then press 27.
The PROGRAM indicator flashes.
Press the START button.
The unit will start printing.
When finished, the PROGRAM indicator goes out.
5-6
Basic Feature List
Sample of Basic Feature List
AH EAA HK EAE AOE oh oka < BOSIC FEATURE LIST > E X€E€4A6 44006646 4065 do om ob od hsb deh be
*
* #01 SET DATE = Jan, O1 15533 12:00AM +
+ #02 YOUR LOGO (I.E. COMPANY GR INDIVIDUAL HAME) *
* = Panasonic ANS-FAX 4:
* HE YOUR TELEPHONE NUMBER = *
* 804 PRINT TRANSMISSION REPORT = ERROR E1=0N 2=EFROR З=ОРЕ ] *
* ROS ANS/FRA RING COUNT = 1 [1...4 @=TOLL SAVER *=RINGER OFF] *
+ BOE FAX RING COUNT = 1 [1...d] +
* На? RECORDING TIME FOR ANS = VOX [1=00X Z=1MIN} +
* 49 FEMOTE ANS ID = 111 +
* #39 PRINT ADVANCED FEATURE LIST, +
Ac #
++ vos RA AA ACR A EEE EE HE EE A M A ARE AAA EEE de IEEE CEE de
Code Functions Settings [selections]
To obtain a Basic Feature List:
1 OPROGRAM Press the PROGRAM button.
The PROGRAM indicator lights.
—
2 => START Press the START button.
The unit will start printing.
When finished, the PROGRAM indicator goes out.
y
=
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2
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3
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5-7
Advanced Feature List
Sample of Advanced Feature List
Code Functions Settings [selections]
Ak pk ooopooooeoiooonaok < ADJANCED FERTURE LIST > 1KKMOPIOROROROROROOEMORCROR OK AOR ROR MOR AOR KA AAR R.
+ *
* 418 LOGO POSITION = OUT [1=0UT 2=IN 3=0FF) *
* #11 JOURNAL AUTO PRINT = AUTO [1=AUTO 2=MANUAL ! *
* H12 MAIN PASSCODE = 0999 *
* #13 TX PRSSCODE CHECK = OFF [1=0N 2=0FF] *
* B14 RX PRSSCODE CHECK = OFF [1=0N 2=0FF} x
+ #15 POLLING PASSWORD: = 9889 *
* H17 PRIVACY RING ID = 333 x
+ #18 DAY/NIGHT MODE = OFF [1=0M 2=0FF) *
* DAY MODE START TIME = 12:88AM *
* NIGHT MODE START TIME = 12:00AM *
* H19 SILENT FAX RECOGNITION RING = 3 (3...81 *
* #28 REMOTE FRX ACTIVATION CODE = жж *
x H22 MESSAGE ALERT = OFF [1=0N 2=0FF] *
* #26 PRINT JOURNAL *
* #27 PRINT TEL LIST *
* #28 PRINTER TEST *
* H50 SET DEFAULT CH10 TO #22) *
* [H9000* CSERUICE DATA SET UP) | *
* +
HA AAA RRA A A HOR ORR ACA ORR A ocio AR OR A DER ACIDE ROAD AMI RICE A ENONCE
This code is only for a service center.
To obtain an Advanced Feature List:
2
2
mn]
Le,
&
su
Le
Lo
ba.
à.
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=
[ ч
a
Press the PROGRAM button.
1 OPROGRAM
The PROGRAM indicator lights.
2 Press #, then press 99.
ft
The PROGRAM indicator flashes.
wxy 9
wxy 9
3 == START Press the START button.
The unit will start printing.
When finished, the PROGRAM indicator goes out.
5-8
Chapter 6
General Information
Table of contents
Troubleshooting 6-2
General corrective measures 6-2
Clearing a document jam 6-5
Clearing a recording paper jam 6-6
Maintenance 6-8
Cleaning the microcassette compartment 6-8
Cleaning the document feeder unit 6-9
Cleaning the thermal head 6-9
Printing a test pattern 6-10
Accessory Order Information 6-11
Specifications 6-11
Index 6-12
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Troubleshooting
(General corrective measures
GENERAL
PROBLEM
CAUSE & REMEDY
| cannot transmit or receive a
document or cannot talk.
The line cords are connected incorrectly or not
connected.
— Confirm the connections (see page 1-9).
The unit does not operate properly.
— Turn the POWER switch off, then turn it on again
{see page 1-15).
The ALARM indicator lights.
The paper compartment cover of the unit is open.
—Close it firmly.
The unit does not ring.
The RINGER volume selector is set to the OFF
position.
—Set the RINGER volume selector to the HIGH or
LOW position (see page 1-14).
TRANSMISSION
PROBLEM
CAUSE & REMEDY
The ALARM indicator flashes after
transmission.
A transmission error has occurred.
—Try again (see page 2-4).
The ALARM indicator lights during
transmission.
A document more than 600 mm (23%”) is being
transmitted.
— Divide the document so that the length can be
shorter than 600 mm (2358") (see page 2-2}.
A document causes a jam.
—Remove it, then try again (see page 6-5).
The unit has been connected to a line that has
special telephone services, such as call waiting.
—Connect the unit to a line that does not have
such services.
The other party complains that
letters on the document are distorted.
If your line has special telephone services such as
call waiting, the service may have been activated
during the fax reception.
— Connect the unit to a line that does not have
such services.
Another telephone connected to the same line as
your unit is connected is hung off.
—Hang up and try again.
The other party complains that a
dirty pattern or black lines appear on
the received documents.
The glass and rollers inside the document feeder
unit are dirty.
—C Clean them (see page 6-9).
The unit does not feed the document
properly.
The rollers inside the unit are dirty.
— Clean them (see page 6-9).
RECEIVING
PROBLEM
CAUSE & REMEDY
The ALARM indicator lights during
copying or receiving.
The recording paper causes a jam.
— Remove it (see page 6-6).
Unable to receive documents.
The recording paper is not installed.
—Install the recording paper (see pages 1-12 and
1-13).
Unable to receive documents
automatically.
The receive mode of the unit is set to the TEL
mode.
— Operate the manual reception (see page 2-6) or
set the receive mode to ANS/FAX, TEL/FAX or
FAX mode (see pages 2-7 and 2-8).
Your greeting message may be too long.
— Shorten your greeting message (see pages 1-16
and 1-17) or ask the other party to press “XX”
(ASTERISK) then start to transmit a document.
—Set the number of rings to answer to “1” (see
pages 1-29 to 1-31).
Recording image is faint and | cannot
read it well.
The sender transmitted a faint document.
— Request the sender to transmit a clearer copy of
the document.
The START indicator flashes for
about 40 seconds after the unit
receives a call automatically, but
nothing is recorded.
— The caller hangs up during or immediately after
your greeting message plays.
This may occur if the disconnected signal is not
transmitted from the telephone company’s
central office.
Problems when receiving
international facsimiles.
Your greeting message may be too long.
— Shorten your greeting message to 10 seconds or
less (see pages 1-16 and 1-17).
The RX SPEED may need to be set to 4800 bps.
— Call your service center (see page 6-21).
Unable to retrieve a document using
the polling function.
Your polling password does not correspond to that
of the other unit.
—Program the correct password (see page 4-4).
— The other unit does not provide polled function.
Received or copied image is
distorted.
The thermal head is dirty.
—Clean it with a cloth moistened with denatured
alcohol (see page 6-9).
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ANSWERING DEVICE & TELEPHONE
PROBLEM
CAUSE & REMEDY
The CALLS indicator flashes
slowly.
There has been a power failure.
— Confirm whether voice-messages are recorded
on the tape or not (see pages 2-11 and 2-12).
The microcassette tape was not rewound when the
unit was turned on.
—Rewind the tape (see page 2-10).
The unit has been set to the
ANS/FAX mode, but no
voice-messages have been recorded.
The tape is not installed properly or it is broken
(cut, worn out or twisted).
—Install the tape properly or replace it with a new
one (see page 1-11).
When the tape is played, the sound
level is low or nothing can be heard.
The speaker volume is low.
— Raise the sound level using the VOLUME
control.
The head in the cassette deck compartment is dirty.
—C Clean it (see page 6-8).
| have played back all the recorded
messages, and | want to record the
next call after the last message.
— Leave the unit as it is after hearing the
messages.
| cannot retrieve recorded messages
from a remote phone.
— Маке sure that you use your REMOTE ANS ID
number correctly. When you use your REMOTE
ANS ID number, press the buttons firmly.
Some voice-messages have not been
fully recorded.
The calling party control (CPC) should be set to
“В”.
— Call your service center (see page 6-21).
When a caller hangs up after leaving
a message, the tape does not stop.
VOX TIME should be set to 4 seconds.
— Call your service center (see page 6-21).
Clearing a document jam
If an original document becomes jammed in the document feeder unit, the ALARM indicator lights
and a long beep is heard. Remove the jammed document by following steps below.
Slide the FRONT LID OPEN lever forward to
open the document feeder unit.
Remove the jammed document carefully.
Then close the document feeder unit carefully
by pushing down on both ends gently.
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General Information
Clearing a recording paper jam
When the unit does not eject a recording paper during receiving, the recording paper has
jammed. Remove the jammed paper by following the steps below.
1
Slide the BACK LID OPEN lever forward to
open the paper compartment cover.
Remove the jammed paper.
Cut off the wrinkled portion.
Replace the recording paper roll.
Make sure that the shiny side of the paper is
facing up and that there is no slack in the paper
roll.
Slack
6-6
T 1 Then insert its leading edge between the upper
"Al == s—Ñ. ._£ and lower guide plates and pull the paper a few
T MN . . .
| 2 NN centimeters (one or two inches) out of the unit.
CA T ==
= jo
x = A If the recording paper cannot be inserted;
, > 4 Close the recording paper compartment cover to
reset the paper cutter, then open it by sliding the
BACK LID OPEN lever and insert the paper
a again.
TS SS |
Close the paper compartment cover carefully by
pushing down on both ends gently.
NOTE:
When re-installing the KX-A101 or a recording paper with 12 inch core, remember to fix the paper
roll holders to the recording paper (see page 1-13).
©
-3
e
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3
Maintenance
Be sure that the AC plug is disconnected from the outlet before performing any maintenance.
( >
Cleaning the microcassette compartment
Dirt and residue from the tape may adhere to the head and capstan, causing distortion. Clean
these parts periodically in the manner described below for the best sound quality.
1. Open the cassette compartment cover.
2. Remove the microcassette tape.
3. Clean the head surfaces, pinch roller and capstan with a cotton swab.
И these surfaces are extremely dirty, wipe them with a cotton swab dampened with denatured
alcohol, then wipe them with a dry soft cloth.
( | | Heads D
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3 Cotton swab
O ;
E \ J
Г
y NOTES:
© e Do not bring magnetic or metal objects, such as a screwdriver, near the head assembly, as such
© objects could magnetize the heads.
e Do not oil any part of the unit.
6-8
Cleaning the document feeder unit
Clean the inside of the document feeder unit by following the steps below;
—when the unit does not feed the document properly.
—when a dirty pattern or black bands appear on a copied or transmitted document.
1. Turn the POWER switch to the “0” (OFF) position and open the document feeder unit.
2. Clean the rubber and the paper rollers rotating them with a cloth moistened with isopropy!
rubbing alcohol, then dry thoroughly to prevent paper jams.
3. Clean the glass and the white plate with a dry soft cloth.
4 N
Paper rollers
Rubber N
NS —
White plate
+— FRONT LID OPEN Lever
—
Glass — — —
5 J
4. Close the document feeder unit and turn the POWER switch to the “I” (ON) position.
Cleaning the thermal head
If a dirty pattern or black bands appear on a copied or received document, clean the thermal head
inside the recording paper unit by following the steps below.
1. Turn the POWER switch to the “0” (OFF) position and open the paper compartment cover.
2. Remove the recording paper from the unit.
3. Clean the thermal! head with a cloth moistened with isopropyl rubbing alcohol, then dry
thoroughly.
Thermal head
ep)
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5
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BACK LID OPEN Lever )
4. Close the paper compartment cover and turn the POWER switch to the “I” (ON) position.
NOTES:
eo To prevent malfunction due to static electricity, do not use a dry cloth and do not touch the
thermal head with your finger directly.
eo When finished, confirm the print quality by printing the test pattern (see page 6-10).
6-9
Printing a test pattern
You can check the print quality of your unit by printing the test pattern.
If the test pattern has any blurred points or lines or a dirty pattern, please clean the thermal head
following the instructions on page 6-9.
To obtain the test pattern, follow the steps below.
1 OPROGRAM Press the PROGRAM button.
The PROGRAM indicator lights.
2 Press #, then press 28.
H О
The PROGRAM indicator flashes.
ABC 2
TUV 8
3 — START Press the START button.
The unit prints the pattern as shown below.
The PROGRAM indicator lights.
4 OPROGRAM Press the PROGRAM button to end the operation.
The PROGRAM indicator goes out.
<
© Sample of test pattern:
J
3
2
с
К РОМЕО Е ТР LT “a | e e L La
5 ; |
©
= as | 06 Ob UE +
EN 4 € 44 4 3 % t % % % %,
6-10
Accessory Order Information
Replacement parts and accessories are available through your local authorized parts distributor.
For the authorized distributor in your area, call toll free: 1-800-332-5368.
Parts No. Picture
Description Comment
MC-30
MC-60
Microcassette Tape For replacement
KX-A106 VER — KX-A101: 12 inch core
Recording Paper
216 mm x30 m roll
(819 x98’ roll) For supplement
KX-A106: 1 inch core
Specifications
Type:
Applicable Lines:
Document Size:
Effective Scanning Width:
Printing Paper Size:
Effective Printing Width:
Transmission Time":
Scanning Density:
Scanner Type:
Printer Type:
Data Compression System:
Modem Speed:
Automatic Document Feeder:
Temperature Range:
Humidity Range:
Dimensions (HXWXD):
Weight:
Power Consumption:
Power Supply:
Desktop
Public Switched Telephone Network
Max. 216 mm (81%) in width,
Max. 600 mm (235%6”) in length
Max. 208 mm (8316
216 mm (letter) x30 m rol! (812 x 98' roll)
208 mm (8346
Approx. 30 sec/page (G3 Normal mode)
Approx. 17 sec/page (Original mode)
Horizontal 8 pels/mm (203 pels/inch)
Vertical 3.85 lines/mm (88 lines/inch) Standard
7.7 lines/mm (196 lines/inch) Fine/Halftone
15.4 lines/mm (392 lines/inch) Superfine
CCD image sensor
Thermal printing
Modified Huffman (MH)
9600/7200/4800/2400 bps; Automatic Fallback
Max. 10 sheets
5°—35°C (41°—95°F)
45%-85%
107 х 379X297 mm (41/4" xX 141516" Xx 1134")
5.6 kg (12.35 Ibs)
Approx. 50 W
| AC 120 V, 60 Hz
"Transmission Time: Transmission times apply to text data using CCITT No. 1 test chart,
between same machine models at maximum modem speed.
Transmission times vary in actual usage.
6-11
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3
2
3
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©
3
Index
A
AC Jack 1-3
AC Outlet 1-9
AC Power Cord 1-8
Accessories 1-8
Activity Report 5-2
Advanced Feature List 1-25, 5-
ALARM Indicator 1-5, 1-15
ALL MESSAGES Button 1-6, 2-10, 2-12
Answering device control panel 1-2
ANS/FAX mode 1-23
Receiving a document in 2-7
ANS/FAX RING COUNT 1-24
Selecting 1-29
AUTO Button 1-5, 3-2, 3-4
Automatic dialer 3-7
Making Voice Calls Using 3-8
Transmitting Documents Using 3-7
Automatic redialing feature 2-5, 3-7
8
BACK LID OPEN Lever
Back space
Basic Feature List
C
CALLS Indicator
Cassette Compartment
Character Code Table
CHECK Button
Cleaning
Document feeder unit
Microcassette compartment
Thermal head
Combination dialing
Copy
Making
COPY Button
D
DAY/NIGHT MODE
Setting
DIALING MODE Selector
Setting
Direct Call Station Keys
Diverter
Installing
Document
Acceptable
Clearing jam of
Loading
Receiving
Transmitting
You cannot send
Document Feeder Tray
1-2, 1-12, 6-6, 6-9
4-15
1-24, 5-7
1-5, 2-10
1-3
1-21
1-6, 1-16, 1-17, 2-10
6-9
6-8
6-9
4-24
2-9
1-6
1-25
4-25, 4-26
1-3, 1-14
1-14
1-6, 3-2
1-8
1-10
2-2
2-2
6-5
2-3
2-6, 2-7, 2-8
2-4, 3-7
2-2
1-2
F
FAX mode
Receiving a document in
FAX RING COUNT
Selecting
FF (Fast Forward) Button
FLASH Button
FRONT LID OPEN Lever
G
Greeting Message
Checking
Recording
Re-recording
Skipping for incoming message
recording mode
H
Handset
Handset cord
HELP Button
Using
HELP Function
HYPHEN Key
|
ICM ERASE Button
Incoming message
Playing back all messages
Playing back newly recorded
messages
Recording where you want to save
IN USE Indicator
J
JOURNAL AUTO PRINT
Setting
JOURNAL Report
Printing
L
LIGHT ORIGINAL
Button and Indicator
LINE Jack
Connect to
List of Stored Phone Numbers
Sample of
Listing directory card
LOGO POSITION
Setting
M
MAIN PASSCODE
Main Passcode
Programming
Maintenance
1-23
2-8
1-24
1-31
1-6, 2-10
1-5, 4-23
1-2, 6-9
1-16
1-17
1-17
4-18
4-17
1-6, 2-10
2-11
2-12, 4-14
2-11, 4-14
2-12
1-5
1-25
Memo message 2-13
Recording 2-13
Memory playback 4-14
MEMO/2WAY REC Button 1-6, 2-10, 2-13, 2-14
MESSAGE ALERT 1-25
Setting 4-21
MIC (Microphone) 1-16
Microcassette compartment 1-3
Cleaning 6-8
Microcassette tape 1-8
Installing 1-11
Taking off 1-11
MONITOR Button and Indicator 1-5
N
Network Communication 4-5
NEW MESSAGES Button 1-6, 2-10, 2-11
O
One touch dialing 3-3
Storing phone numbers for 3-3
P
PAPER OUT Indicator 1-5, 1-15
Paper roll holders 1-8,1-13
Paper rollers 6-9
PAUSE Button 1-5, 4-24
Pinch roller 6-8
Polling 4-2
Polling another unit 4-2, 4-3
POLLING Button and Indicator 1-5, 4-2, 4-3
POLLING PASSWORD 1-25
Setting 4-4
POWER Switch 1-3
Turning on 1-15
PRINT ADVANCED FEATURE LIST 1-24
PRINT TRANSMISSION REPORT 1-24
Changing 1-28
Sample of 1-27
PRINT JOURNAL 1-25
PRINT TEL LIST 1-25
PRINTER TEST 1-25
Printing 6-10
Printing a test pattern 6-10
Privacy Ring 4-19
Calling with 4-19
PRIVACY RING ID 1-25, 4-19, 4-20
Programming 4-20
PROGRAM Button and Indicator 1-5, 1-26, 3-2
R
REC Button 1-6, 1-16, 1-17, 2-10
RECEIVE MODE 1-23, 2-7
ANS/FAX mode 1-23, 2-7
FAX mode 1-23, 2-8
TEL mode 1-23
TEL/FAX mode 1-23, 2-8
RECEIVE MODE Button 1-5, 1-23
RECEIVER VOLUME Selector 1-3
Setting 1-14
Receiving Tray 1-2, 1-8
Installing 1-10
Reception
Automatic 2-7
Interrupting 2-6
Manual 2-6
Recording paper 1-8
Clearing jam of 6-6
Installing 1-12, 1-13
RECORDING TIME FOR ANS 1-24
Changing 1-32
REDIAL Button 1-5
Redialing 2-16
REMOTE ANS ID 1-24, 4-13, 4-14, 4-17, 4-18
Setting the code for 1-33
Remote control functions 4-13
Back space and skip forward 4-15
Playing back all messages 4-14
Playing back newly recorded messages 4-14
Recording a marker message 4-15
Re-recording a greeting message 4-18
Resetting tape for future messages 4-16
Room monitor 4-17
Skipping the greeting message 4-17
REMOTE FAX ACTIVATION CODE 1-25
Programming 4-11
Resetting system parameters 4-28
Resetting tape 4-16
RESOLUTION 2-3
Setting 2-3
RESOLUTION Button 1-5
REW (Rewind) Button 1-6, 2-10, 2-11
RINGER Volume Selector 1-3
Setting 1-14
Room monitor 4-17
Rotary pulse dia! service (PULSE) 1-14
RX PASSCODE CHECK 1-25, 4-5, 4-6
Turning on 4-9
$
SECRET Key 3-2, 3-5
Secret Phone Numbers 3-5
Storing 3-5
SET Button 1-5, 1-26, 3-2
SET DATE 1-24
SET DEFAULT 1-25
Setting date and time 1-18, 1-19
SILENT FAX RECOGNITION RING 1-25
Setting 4-27
Skip forward 4-15
Skipping the greeting message for incoming
message recording mode 4-17
Specifications 6-11
Speed dialing
Station numbers for 3-2
Storing phone numbers for 3-4
START Button and Indicator 1-6, 1-26
STOP Button 1-6, 1-16, 2-10
STOP/CLEAR Button
T
TEL mode
TEL/FAX mode
Receiving a document in
Telephone conversation
Recording
Telephone line cord
TELEPHONE NUMBER LIST
Printing
Temporary Tone dialing
Test pattern
Thermal head
Cleaning
TO HANDSET
Connect to
Toll Saver
TONE Button
Touch tone service (TONE)
Transmission
Interrupting
Manual
Using Automatic Dialer
Troubleshooting
TX PASSCODE CHECK
Turning on
Vv
Voice Contact
Initiating
Receiving a request for
VOLUME Control
VOX
Y
YOUR LOGO
Setting
YOUR TELEPHONE NUMBER
Programming
# Button
Xx Button
1-6, 1-26, 2-5, 3-2
1-23
1-23
2-8
2-14
2-14
1-8
5-5
5-6
4-23
6-10
6-9
6-9
1-9
1-9
1-29, 1-30
1-5, 4-23
1-14
2-5
2-4
3-7
6-2
1-25, 4-5, 4-6
4-8
4-22
4-22
4-22
1-3, 1-16
1-16, 1-32
1-24
1-20, 1-21
1-24
1-22
1-26
4-23
6-14
— — PE EE Er SR N DD DB О = | === — | === === | === === === EE к = = === =
— — —l —_— — o GS PUR o iE EE IEE нон | ро EE CEES EEE EEE EE o es er bier o wl CEE Seer EEE TEENS EE CO DE SE Sn a ни ir wile el НН DU UU | —
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FAX CORRESPONDENCE
TO: DATE:
FROM: OUR TEL. NO.:
We would like to take this opportunity to introduce you to our Panasonic
telephone answering device with facsimile. Our unit will work as a facsimile, an
answering device and a standard telephone, so you can send both documents
and voice-messages on the same call.
Transmitting a voice-message and a document
1. Dial our phone number. Our unit will play the greeting message.
2. Leave your message after the long beep.
3. Press "x" (asterisk) button of your phone after recording your incoming
message.
Our unit will switch to the facsimile mode and a fax tone sounds.
4. Start transmission to send a fax after hearing the fax tone.
Transmitting a document only
1. Dial our phone number. Our unit will play the greeting message.
2. Start transmission to send a fax while the greeting message is being
played.
e You may press "X (asterisk) button while the greeting message is being
played. Start transmission after hearing the fax tone.
If you call from a rotary (pulse) phone:
Transmitting a document only Transmitting a document and a
1. Dial our phone number. voice-message
Our unit will play the greeting 1. Dial our phone number.
message. Our unit will play the greeting
2. Start transmission to send a fax message.
while the greeting message is 2. Start transmission to send a fax.
being played. 3. Make a call reservation
(e.g. ...lift the handset) during
transmission of your document.
4. Leave your message after the
long beep following the greeting
message.
NOTE:
If our unit is in a fax mode, the greeting message is not played and a fax tone
sounds. You cannot talk to us, and fax reception only is available.
6-15
SPEED DIALER LIST
CODE — NAME
Transmitting a document using speed dialing:
Insert the documents FACE DOWN, then press the AUTO
button and the code number (0 through 9).
SPEED DIALER LIST
CODE NAME
Transmitting a document using speed dialing:
Insert the documents FACE DOWN, then press the AUTO
button and the code number (0 through 9).
6-18
6-19
|
|
|
)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
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анна === == — UE dd на == == EEE. === == EZ A = ›
a
New Message
Playback
TUV WXY
7 8 9
Greeting Message
Recordin
Greeting Message
Recording Stop
x) e el
Greeting
Message Skip
eTo set the ANS/FAX mode, call your
unit and wait for 15 rings. The unit will
answer, then hang up.
eTo send the document, press |.
The “beep” (fax tone) is heard. Then start
transmission.
Call your unit.
To skip greeting
message, press [i].
To monitor room
sound, press В.
Press remote
codeno.—
To re-record greeting message, |
press EA, and speak after a long
beep. To stop recording,
press El. у
N
eTo play back all messages, press EJ.
e To play back new messages, press EJ.
eFor back space, press KR.
eFor skip forward, press EJ.
e To reset the tape, press EJ.
e To record your own message, speak
q after 2 beeps after playback. |
When you press a button, press firmly.
6-20
Servicenter Directory
PRODUCT INFORMATION - OPERATION ASSISTANCE « LITERATURE
REQUESTS «DEALER LOCATIONS
DIAL TOLL FREE: 1-800-HELP-FAX
Customer Service Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters)
201-348-9090 (9:00am—8:00pm Monday-Friday, EST)
SLL [DUI Regional Customer Care Department
NORTHEAST
2221 Cabot Boulevard West
Suite A
Langhorne, PA 19047
215-741-0676
Covers:
CT, DE, ME, MD, MA,
NH, NJ, NY, PA, RI, VT,
VA, DC, WV, Eastern OH
MIDWEST
1703 North Randall Road
Elgin, IL 60123
708-468-5530
Covers:
IL, IN, tA, KS, KY, MI,
MN, MO, NE, ND, SD,
WI, Western OH
WESTERN
6550 Katella Avenue
Cypress, CA 90630
714-373-7440
Covers:
AK, AZ, CA, CO, ID,
MT, NV, NM, OR, UT,
WA, WY, HI
SOUTHERN
1854 Shackleford Court
Suite 4105
Norcross, GA 30093
404-717-6860
Covers:
AL, AR, FL, GA, LA,
MS, NC, OK, SC, TN, TX
PRODUCT SERVICE Factory Servicenters
CALIFORNIA
6550 Katella Avenue
Cypress, CA 90630
714-373-7425
«930 South Mt. Vernon
Avenue
Suite 200
Colton, CA 92324
714-825-3110
800 Dubuque Avenue
So. San Francisco,
CA 94080
415-871-6373
20201 Sherman Way
Suite 102
Canoga Park, CA 91306
818-709-1775
«3878 Rutfin Road
Suite A
San Diego, CA 92123
618-560-9200
COLORADO
1640 South Abilene Suite D
Aurora, CO 80012
303-752-2024
FLORIDA
3700 North 29th Avenue
Suite 102
Hollywood, FL 33020
305-925-2880
spick-up/drop-off only
4115 W, Kennedy Boulevard
Tampa, FL 33609
813-289-9726
GEORGIA
4245 International Boulevard
Suite C
Norcross, GA 30093
404-717-6880
HAWAII
99-859 Iwaiwa Street
Aiea, Hawaii 96701
808-488-1996
ILLINOIS
1703 North Randall Road
Elgin, IL 60123
708-468-5454
9401 W. Grand Avenue
Franklin Park, IL 60131
708-452-2580
MARYLAND
Sulphur Springs
Business Center
1638 Sulphur Springs Road
Baltimore, MD 21227
410-242-2607
MASSACHUSETTS
60 Glacier drive
Westwood, MA 02090
617-329-4280
MICHIGAN
37048 Van Dyke Avenue
Sterling Heights, MI 48312
313-939-2060
MINNESOTA
7850-12th Avenue South
Airport Business Center
Bloomington, MN 55425
612-854-8624
MISSOURI
11982 Dorsett Road
Maryland Heights, MO 63043
314-739-5301
OHIO
1196 W. Kemper Road
Cincinnati, OH 45240
513-851-4180
PENNSYLVANIA
2221 Cabot Boulevard West
Suite B
Langhorne, PA 19047
215-741-0661
Campbell's Run
Business Center
500 Business Center Drive
Pittsburgh, PA 15205
412-788-2174
TENNESSEE
919-8th Avenue South
Nashville, TN 37203
615-244-4434
TEXAS
7420 Harwin Drive
Houston, TX 77036
713-781-1528
4500 Amon Carter Boulevard
Fort Worth, TX 76155
817-685-1060
WASHINGTON
20425-84th Avenue South
Kent, WA 98032
206-872-7922
Service in Puerto Rico
Matsushita Electric
of Puerto Rico, inc.
Panasonic Sates Company/
Factory Servicenter
San Gabriel Industrial Park
6Sth Infantry Avenue KM 9.5
Carolina, Puerto Rico 00630
809-750-5135
AUTHORIZED SERVICENTERS « PARTS DISTRIBUTOR LOCATIONS
To locate an independent authorized servicenter or parts distributor in your area, within the USA dial toll free
1-800-545-2672, 24 hours a day, 7 days a week.
ACCESSORY PURCHASES
1-800-332-5368 (Consumer Orders Only)
Matsushita Services Company Box 01, 545 Tollgate Road Suite C, Elgin, IL 60123
(8:00am-7:30pm Monday-Thursday; 8:00am-5:00pm Friday; 9:00am—12:30pm Saturday; CST)
(Visa, Mastercard, Discover card, Check or Money Order)
6-21
PANASONIC ANSWERING SYSTEM WITH FACSIMILE
Limited Warranty
Panasonic Company, Panasonic Company (West) of America or Panasonic Sales Company
(collectively referred to as “PANASONIC"), will repair this product with new or rebuilt parts, free of
charge, in the U.S.A. or Puerto Rico for one (1) year from the date of original purchase in the event ofa
defect in materials or workmanship.
Batteries (when applicable)—New rechargeable batteries in exchange for defective rechargeable
batteries for ten (10) days from the date of original purchase. Non-rechargeable batteries are not
warranted.
Carry-in or mail-in service in the U.S.A. can be obtained during the warranty period from a Matsushita
Services Company (MSC) Factory Servicenter listed in the Servicenter Directory. Carry-in or mail-in
service in Puerto Rico can be obtained during the warranty period by calling the telephone numbers
listed in the Servicenter Directory.
This warranty is extended only to the original purchaser. À purchase receipt or other proof of date of
original purchase will be required before warranty performance is rendered.
This warranty only covers failures due to defects in materials or workmanship which occur during
normal use. It does not cover damage which occurs in shipment or failures which are caused by
products not supplied by PANASONIC or failures which result from accident, misuse, abuse, neglect,
mishandling, misapplication, alteration, faulty installation, modification, or service by anyone other than
a MSC Factory Servicenter or an authorized MSC Servicenter or damage that is attributable to Acts of
God, including, but not limited to, line surges.
LIMITS AND EXCLUSIONS
There are no express warranties except as listed above.
PANASONIC SHALL NOT BE LIABLE FOR SPECIAL, INCIDENTAL, CONSEQUENTIAL OR
PUNITIVE DAMAGES, INCLUDING, WITHOUT LIMITATION, LOSS OF GOODWILL, PROFITS OR
REVENUE, LOSS OF USE OF THIS PRODUCT OR ANY ASSOCIATED EQUIPMENT, COST OF
SUBSTITUTE EQUIPMENT, DOWNTIME COSTS, OR CLAIMS OF ANY PARTY DEALING WITH
BUYER FOR SUCH DAMAGES, RESULTING FROM THE USE OF THIS PRODUCT OR ARISING
FROM BREACH OF WARRANTY OR CONTRACT, NEGLIGENCE, OR ANY OTHER LEGAL
THEORY.
ALL EXPRESS AND IMPLIED WARRANTIES, INCLUDING THE WARRANTIES OF MERCHANTA-
BILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED TO THE APPLICABLE
WARRANTY PERIOD SET FORTH ABOVE.
Some states do not allow the exclusion or limitation of consequential damages, or limitations on how
long an implied warranty lasts, so the above exclusions or limitations may not apply to you.
This warranty gives you specific legal rights, and you may also have other rights which vary from
state to state.
If a problem with this ANSWERING SYSTEM WITH FACSIMILE develops during the warranty
period, you may contact your dealer or the MSC Factory Servicenter or authorized Panasonic Ser-
vice Dealer. If the problem is not handled to your satisfaction, write to the Panasonic Company Con-
sumer Affairs Division at the address indicated on the Servicenter Directory.
Panasonic Company,
Division of Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, New Jersey 07094
Panasonic Company (West) of America,
Division of Matsushita Electric Corporation of America
6550 Katella Avenue, Cypress, California 90630
Panasonic Sales Company (“PSC”),
Division of Matsushita Electric of Puerto Rico, Inc.
San Gabriel Industrial Park, 65th Infantry Avenue, KM 9.5, Carolina, Puerto Rico 00630
Printed in Japan PQQX10529ZA F0O393AO0 (M)
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