UF-490 Operating Instructions (For Facsimile) Facsimile

UF-490 Operating Instructions (For Facsimile) Facsimile
Getting to Know
Your Machine
Programming
Your Machine
Operating Instructions (For Facsimile)
Installing Your
Machine
Facsimile
UF-490
Basic Operations
Options
Before operating this equipment, please read
these instructions completely and keep these
operating instructions for future reference.
English
Appendix
Problem Solving
Printout Journals
and Lists
Network Features Advanced
Features
UE-403167
IMPORTANT INFORMATION
When requesting information, supplies or service always refer to the model and serial number of your
machine. The model and serial number plate (Main Name Plate) is located on the machine as shown below.
For your convenience, space is provided below to record information you may need in the future.
Model No.
Serial No.
Date of Purchase
Dealer
Address
Telephone Number
(
)
–
Supplies Telephone Number
(
)
–
Service Telephone Number
(
)
–
Model and Serial Number
Copyright © 2001 by Matsushita Graphic Communication Systems, Inc.
All rights reserved. Unauthorized copying and distribution is a violation of law. Printed in Japan.
The contents of this Operating Instructions are subject to change without notice.
Table of Contents
Getting to Know Your Machine
Safety Information.......................................................................................................... 6
Function Key................................................................................................................... 9
External View .................................................................................................................. 10
Control Panel .................................................................................................................. 11
Installing Your Machine
Main Unit and Accessories............................................................................................
Installing the Accessories .............................................................................................
Installing the Drum Unit/Toner Cartridge Assembly ...................................................
Loading the Recording Paper .......................................................................................
13
14
15
17
Connecting the Telephone Line Cable and Power Cord.............................................
Setting the Dialing Method (Tone or Pulse) .................................................................
Adjusting the Volume ....................................................................................................
User Parameters.............................................................................................................
18
20
21
22
Paper Specifications.......................................................................................
General Description........................................................................................
Setting the Date and Time..............................................................................
Setting Your LOGO (NAME/COMPANY) .......................................................
Setting Your Character ID ..............................................................................
Setting Your ID Number (Fax Telephone Number) ........................................
17
22
22
23
24
25
Entering Characters ....................................................................................................... 26
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers ................................................................... 27
Entering One-Touch/Abbreviated Dialing Numbers .......................................
Editing One-Touch/Abbreviated Dialing Numbers..........................................
Printing Out a Directory Sheet........................................................................
27
29
31
General Description........................................................................................
Setting the Fax Parameters............................................................................
Fax Parameter Table......................................................................................
32
32
33
Customizing Your Machine ........................................................................................... 32
Basic Operations
Loading Documents ....................................................................................................... 36
Documents You Can Send.............................................................................
Documents You Cannot Send........................................................................
How to Load Documents ................................................................................
36
36
37
General Description........................................................................................
Contrast..........................................................................................................
Resolution ......................................................................................................
Communication Journal (COMM. JOURNAL) ...............................................
38
38
38
39
Basic Transmission Settings ........................................................................................ 38
3
Table of Contents
Sending Documents....................................................................................................... 40
General Description .......................................................................................
Memory Transmission....................................................................................
Direct Transmission .......................................................................................
Voice Mode Transmission..............................................................................
Transmission Reservation .............................................................................
Redialing ........................................................................................................
40
41
46
50
52
54
Reception Modes ...........................................................................................
Telephone Mode ............................................................................................
Fax / Tel Auto Switching Mode ......................................................................
Fax Mode .......................................................................................................
TAM (Telephone Answering Machine) Interface Mode..................................
Print Reduction ..............................................................................................
Receiving Oversize Documents .....................................................................
Substitute Memory Reception ........................................................................
Print Collation Mode.......................................................................................
56
57
58
59
59
61
62
63
63
Receiving Documents.................................................................................................... 56
Making Copies ................................................................................................................ 64
Advanced Features
Timer Controlled Communications .............................................................................. 65
General Description .......................................................................................
Deferred Transmission...................................................................................
65
65
General Description .......................................................................................
Setting the Polling Password .........................................................................
To Poll Documents from Another Station.......................................................
66
66
67
General Description .......................................................................................
Setting for Group Dialing................................................................................
Setting for Deferred Transmission .................................................................
Setting for Polling ...........................................................................................
Setting for One-Touch Key ............................................................................
Changing or Erasing the Program Key Settings ............................................
68
68
69
70
71
72
Polling ............................................................................................................................. 66
Program Keys ................................................................................................................. 68
Access Code................................................................................................................... 73
General Description .......................................................................................
Setting the Access Code................................................................................
Operating Your Machine with the Access Code (Restrict All Operations) ....
Operating Your Machine with the Access Code
(Restrict Access of Fax Parameters Only) ....................................................
73
73
74
74
Distinctive Ring Detector (DRD) ................................................................................... 75
General Description .......................................................................................
75
General Description .......................................................................................
Selecting the Access Method (Prefix or Suffix) ..............................................
Dialing with a PIN Code .................................................................................
76
76
77
Setting Fax Forward.......................................................................................
78
PIN Code Access............................................................................................................ 76
Fax Forward .................................................................................................................... 78
4
Table of Contents
Network Features
Sub-Addressing.............................................................................................................. 79
General Description........................................................................................
Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers ............
Sending a Fax with Sub-Address ...................................................................
79
80
81
Printout Journals and Lists
Journals and Lists.......................................................................................................... 82
General Description........................................................................................
Transaction Journal........................................................................................
Individual Transmission Journal (IND. XMT JOURNAL) ................................
Communication Journal (COMM. JOURNAL) ................................................
One-Touch/Abbreviated and Directory Search List........................................
Program List ...................................................................................................
FAX Parameter List ........................................................................................
Toner Cartridge and Drum Unit Supply Order Forms.....................................
Power Failure Report .....................................................................................
82
82
83
86
88
91
92
93
94
Problem Solving
Troubleshooting ............................................................................................................. 95
Information Codes ..........................................................................................
Clearing a Recording Paper Jam ...................................................................
Clearing a Document Jam..............................................................................
Cleaning the Document Scanning Area .........................................................
Cleaning the Printer Roller .............................................................................
Adjusting the Automatic Document Feeder (ADF) .........................................
Checking the Telephone Line.........................................................................
99
101
102
103
104
105
106
Appendix
Specifications ................................................................................................................. 107
Recording Paper Specifications ................................................................................... 109
Options and Supplies .................................................................................................... 110
FCC Notice for User in USA .......................................................................................... 111
Notice to User in Canada ............................................................................................... 113
Glossary .......................................................................................................................... 115
ITU-T Image No. 1 ........................................................................................................... 118
Index ................................................................................................................................ 119
5
Getting to Know Your Machine
Safety Information
!
WARNING
denotes a potential hazard that could result in serious injury or death.
• TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF
MOISTURE.
• TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY
GROUNDED.
• THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO
SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
CAUTION-USE OF CONTROLS OR ADJUSTMENTS OR PERFORMANCE OF PROCEDURES OTHER
THAN THOSE SPECIFIED HEREIN MAY RESULT IN HAZARDOUS RADIATION EXPOSURE.
• THE MAIN PLUG ON THIS EQUIPMENT MUST BE USED TO DISCONNECT THE MAIN POWER.
PLEASE ENSURE THAT THE SOCKET OUTLET IS INSTALLED NEAR THE EQUIPMENT AND SHALL
BE EASILY ACCESSIBLE.
• MAKE SURE THAT THE MACHINE IS INSTALLED IN A SPACIOUS OR WELL VENTILATED ROOM SO
AS NOT TO INCREASE THE AMOUNT OF OZONE IN THE AIR. SINCE OZONE IS HEAVIER THAN AIR,
IT IS RECOMMENDED THAT AIR AT FLOOR LEVEL BE VENTILATED.
Product complies with DHHS Rules 21
CFR Subchapter J in effect at date
of manufacture.
Manufacturer's name and address Factory ID
6
Getting to Know
Your Machine
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
• TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE
CABLE.
• DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE
COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
!
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL,
KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
• AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM.
THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
• DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
• USE ONLY THE POWER CORD INDICATED IN THIS MANUAL.
7
Safety Information
!
CAUTION
denotes hazards that could result in minor injury or damage to the machine.
Do not install the machine near heating or an air conditioning unit.
Avoid exposure to direct sunlight.
Install the machine on a flat surface, leave at least 4 inches (10 cm) of space
between the machine and other objects.
Do not block the ventilation openings.
Do not place heavy objects or spill liquids on the machine.
8
Getting to Know
Your Machine
Function Key
Any function can be started by first pressing
pressing
NOTE
or
FUNCTION and then enter the function number, or by
scroll keys repeatedly until the desired function appears on the display.
1
Deferred Communication
1 = XMT
3
Polling
1 = Polling
6
Print List
1 = Journal (Print/View)
2 = Speed Dial List
3 = Program List
4 = Fax Parameter List
5 = Not Used
6 = Individual XMT Journal
7 = Directory Sheet
7
Set Mode
1 = User Parameters
• Date & Time
• Company / Name
• Character ID
• ID Number (Fax Telephone Number)
2 = Speed Dial Numbers
3 = Program Keys
4 = Fax Parameters
5 - 7 = Not Used
8 = Maintenance
• Cleaning Printer Roller
• Drum Unit
• Supply Forms
• Firmware Update (See Note 1)
8
Select Mode
1 = Communication Journal = OFF/ON/INC
2 - 8 = Not Used
9 = Memory XMT = OFF/ON
1. Refer to Firmware Update Utility’s Operating Instructions on the software CD for additional
details.
9
External View
Paper Tray Cover
Paper Tray
Document Sub Tray
Control Panel
Document Return Tray
Handset
(Available as an option,
See page 110)
Recording Paper Tray
10
Getting to Know
Your Machine
Control Panel
- Used to switch the machine into energy saving mode. (See page 34)
- Used to set Normal, Lighter or Darker. (See page 38)
- Used to set Standard, Fine, Super-Fine or Halftone. (See page 38)
- Use this button when resetting all the previously set functions.
One-Touch Keys (01-16)
- Used for One-Touch Dialing.
(See pages 43 and 47)
Program Keys (P1-P2)
- Used to record long dialing
procedures or Group Dialing
Number keys.
(See pages 68 to 72)
UPPER/LOWER Key
- Used to switch between upper
and lower key.
- Used to enter a pause when recording or dialing a telephone
number, or to redial the last dialed number.
- Used to start Abbreviated Dialing and insert a space while
entering LOGO, character ID and station name.
(See pages 43 and 48)
- Used to separate the Sub-Address from the telephone
number
- Used to start On-Hook Dialing. (See page 51)
11
Control Panel
LCD Display
Indicates date and time, or the current status can
be confirmed by one of the following colors.
Green : Machine is activated for communication,
printing data or scanning a document.
Orange: Document(s) are set on ADF.
The machine is ready to Accept or
Perform a task.
Red : An error has occurred or the machine
needs immediate attention.
Keypad
- Used for manual number dialing,
recording phone numbers, and
numerical entries.
Tone Key
- Used to temporarily change the
dialing mode to Tone when Pulse
mode is set.
12
- Press this button when you want to stop
telecommunication, registration operation,
or audible tone.
- Used to make copies and set
operations. (See page 64)
- Used to select either IN
mode or OUT mode.
(See page 56)
Used for the following:
- Start or select the function.
- Search for a station name. (See pages 44 and 49)
- Adjust the monitor and ringer volume. (See page 21)
- Move the cursor while entering numbers and characters.
- Search the station name for Directory Search Dialing.
- Confirm the entered station for multi-station communication.
- Confirm the current communication modes (e.g. Page number, ID,
Dialed Telephone number, File number) when the unit is ON LINE.
Installing Your Machine
Installing Your
Machine
Main Unit and Accessories
Unpack the carton and check that you have all the accessories illustrated.
Machine
Drum Unit
Starter Toner Cartridge
(See Note 1)
Paper Tray
Paper Tray Cover
Document Sub Tray
Document Return Tray
Telephone Line Cable
Power Cord
CD-ROM
Handset Cradle Stopper
Operating Instructions
NOTE
1. The Starter Toner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No.
1 Chart)
13
Installing the Accessories
8 1/2
A4
Final Installed View
Paper Tray
Hook the projections into the
holes on the machine and
push the Tray down until
it locks in place.
Paper Tray Cover
Document Sub Tray
Handset Cradle
Stopper
Hook the projections into the
holes on the machine.
Handset
[Available as an Option]
Document Return Tray
Handset Cord
Hook the projections into the
holes on the machine.
[Available as an Option]
Handset Cradle [Available as an Option]
Hook the projections into the square holes on the machine.
Connect the cable into the TEL/HANDSET jack on the machine.
14
1
Unpack the Toner Cartridge and rock it back
and forth as shown for 5 or 6 times to even the
toner inside.
2
Remove the protective seal.
3
Slide the Toner Cartridge all the way into the
Note: Pull on the seal slowly and straight
out.
Drum Unit and rotate the green lever upwards
to lock the Toner Cartridge in place.
Continued on the next page...
15
Installing Your
Machine
Installing the Drum Unit/Toner Cartridge Assembly
Installing the Drum Unit/Toner Cartridge Assembly
4
Open the ADF Door and Printer Cover.
5
Align the projections on both sides of the
Drum Unit/Toner Cartridge Assembly with the
grooves in the machine as shown and insert
the Drum Unit/Toner Cartridge Assembly into
the machine.
6
(1) Push the Drum Unit/Toner Cartridge
Assembly down into the machine,
snapping it in place.
(2) Close the ADF Door and Printer Cover
NOTE
1. If you are replacing the Drum Unit or Toner Cartridge, it is recommended to clean the Printer
Roller to maintain good printing quality. To clean the Printer Roller, follow the procedure on
page 104.
2. When replacing the Drum Unit, press FUNCTION
1 to reset the notification message.
16
7
8
SET
2
SET
1
Loading the Recording Paper
In general, most bond papers will produce excellent results. Most photocopy papers will also work very well.
There are many "name" and "generic" brands of paper available. We recommend that you test various
papers until you obtain the results you are looking for. For detailed recommended paper specifications.
(See page 109)
How to Load the Recording Paper
1
2
Remove the Paper Tray Cover.
(1) Load the paper into the Paper Tray while
Paper Width Guide
pushing the Blue Paper Width Guide to the
left.
(2) Verify that the papers are fitted squarely
and firmly between the Paper Width Guide
and the right side of tray. If it does not, the
paper may feed into the printer incorrectly
resulting in a paper jam.
Clip
Caution:
Max. Paper
Capacity Mark
3
Make sure that the paper is set
under the Clips and that it does
not exceed the Maximum Paper
Capacity Mark. You can load
about 150 sheets (20 lb weight).
Re-install the Paper Tray Cover.
The Recording Paper Size setting of the Fax
Parameter No. 23 must match the paper
loaded in the cassette. If you change the
Recording Paper Size, please change the
setting accordingly. (See page 34)
17
Installing Your
Machine
Paper Specifications
Connecting the Telephone Line Cable and Power Cord
Power Cord
Plug one end of the power cord into an ordinary 3 prong AC outlet and the other end into the receptacle on
the rear of the machine.
Warning: This apparatus must be properly grounded through an ordinary 3 prong AC outlet.
Do not break off the earth (ground) prong to fit a 2 prong outlet.
Power Cord (Included)
Telephone Line Cable
Plug one end of the telephone line cable into the "RJ-11C" telephone jack supplied by the telephone
company and the other end into the LINE jack on the Rear of the machine.
RJ-11C Telephone Jack
Telephone Line Cable (Included)
NOTE
18
1. Your machine uses little power and you should keep it ON at all times. If the power is turned
OFF for too long (Over 30 minutes), the clock contents may be lost.
Installing Your
Machine
Connecting the Telephone Line Cable and Power Cord
External Telephone (Optional)
You can connect an additional standard
single line telephone to the machine.
19
Setting the Dialing Method (Tone or Pulse)
Your machine can operate with either of two dialing methods (Tone or Pulse), depending on the type of
telephone line you are connected to. If you need to change the dialing method to Tone or Pulse, follow the
procedure below.
1
SET MODE
(1-8)
7
2
NO.=❚
(01-99)
4
3
DIALING METHOD?
0
6
4
TONE<>
5
PULSE<>
1
or
for “PULSE“.
TONE<>
or
2
for “TONE“.
6
NOTE
20
1. For some countries, this feature is not available depending on the country’s regulation. The
display may not show this feature.
You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the
dial tone, dialing signals, and busy tone. The ringer sounds when your machine receives a call.
Setting the Monitor Volume
1
ENTER TEL NO.
You will hear the dial tone through the speaker.
L [❚ ❚ ❚ ❚ ❚ ❚ ❚ ❚] H
2
repeatedly to raise the volume.
or
L [❚
] H
repeatedly to lower the volume.
3
Setting the Ringer Volume
1
2
Standby
OCT-12 15:00 00%
☎))
FAX
☎
FAX
((
repeatedly to raise the volume.
or
repeatedly to lower the volume.
3
NOTE
1. You can also adjust the volume of the key touch tone and the volume of the buzzer in the Fax
Parameter No. 10 (KEY/BUZZER VOLUME). (See page 33)
21
Installing Your
Machine
Adjusting the Volume
User Parameters
General Description
Your facsimile machine has several basic settings (User Parameters) to help you keep records of the
documents you send or receive. For example, the built-in clock keeps the current date and time, and your
LOGO and ID Number help to identify you when you send or receive documents.
Setting the Date and Time
At standby the display will show the date and time. Once the standby display is set, it will automatically be
updated.
1
2
SET MODE
(1-8)
7
USER PARAMETERS?
1
3
DATE & TIME?
4
01-01-2001 15:00
5
Enter the new date and time.
Ex: 1 0
10-12-2001 15:00
Month : October
1 2
Date
: 12th
2 0 0 1
Year
: 2001
Time
: 3:00 PM
1 5 0 0
If you make a mistake, use
or
to move the cursor
over the incorrect number, then overwrite it with a correct
one.
6
NOTE
22
1. The clock of your machine is equipped with D.S.T. (Daylight Saving Time) system. So, your
clock will automatically set the time forward from 2:00 AM to 3:00 AM on the first Sunday of
April and set the time back from 2:00 AM to 1:00 AM on the last Sunday of October.
If your state does not use the D.S.T. system, change the Fax Parameter No. 35 (DAYLIGHT
TIME) to "Invalid" . (See page 34)
2. The current Date & Time must be set because it is required by the Telephone Consumer Act of
1991. (For details, see FCC NOTICE at the end of this Operating Instructions)
User Parameters
Installing Your
Machine
Setting Your LOGO (NAME/COMPANY)
When you send a document, your LOGO appears on the top of the copy printed out at the other station.
The LOGO helps to identify you to someone who receives your transmission.
1
2
3
SET MODE
7
USER PARAMETERS?
1
COMPANY/NAME?
2
4
5
(1-8)
NAME:❚
Enter your LOGO (max. 25 characters and digits) by using
the Keypad.
NAME:PANASONIC❚
Ex: P A N A S O N I C
If you make a mistake, use
or
to move the cursor
one space beyond the incorrect character, press CLEAR
then re-enter the new character.
If more than 11 characters are entered, the left side
characters will scroll off the display.
6
NOTE
1. Your Company Name or your name must be set as your LOGO because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating
Instructions)
23
User Parameters
Setting Your Character ID
If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID
will appear on the remote machine’s display and the remote machine’s Character ID will appear on your
display.
1
2
3
SET MODE
7
USER PARAMETERS?
1
CHARACTER ID?
3
4
5
(1-8)
ID:❚
Enter your Character ID (max. 16 characters and digits)
by using the Keypad.
ID:HEAD OFFICE
Ex: H E A D SPACE O F F I C E
If you make a mistake, use
or
to move the cursor
beyond the incorrect character, press CLEAR then reenter the new character.
6
NOTE
24
1. The special characters of Å, Ä, Ö, Ü, Æ, È, É and Ñ cannot be used for Character ID.
User Parameters
If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving,
your ID Number will appear on the remote machine’s display and their ID Number will appear on your
display.
We suggest you use your facsimile telephone number as your ID number. (Max. 20 digits)
1
2
3
SET MODE
7
USER PARAMETERS?
1
FAX TEL NO.?
4
4
5
(1-8)
TEL:❚
Enter your ID (max. 20 digits) by using the keypad and
TEL:01 555 1212❚
SPACE key to enter a space between numbers.
Ex: 2 0 1 SPACE 5 5 5 SPACE 1 2 1 2
If you make a mistake, use
or
to move the cursor
one space beyond the incorrect number, press CLEAR
then re-enter the new number.
6
NOTE
1. You may use
to enter a "+" character at the beginning of the ID number to indicate the
following digit(s) for your country code.
Ex :+1 201 555 1212 +1 for U.S.A. country code.
+81 3 111 2345
+81 for Japan country code.
2. Your Fax Telephone Number must be set as your ID Number because it is required by the
Telephone Consumer Act of 1991. (For details, see FCC NOTICE at the end of this Operating
Instructions)
25
Installing Your
Machine
Setting Your ID Number (Fax Telephone Number)
Entering Characters
The Keypad also serves as character and symbol input key when recording LOGO, Character ID and
station name. Select the desired characters according to the following table
Keys
Character Table
Number of times key is pressed
ABC
DEF
GHI
JKL
MNO
R
PQ S
TUV
XYZ
W
1
2
3
4
5
6
7
8
9
Å
Ä
Ö
Ü
È
É
Æ
Ñ
1
A
B
C
a
b
c
2
D
E
F
d
e
f
3
G
H
I
g
h
i
4
J
K
L
j
k
l
5
M
N
O
m
n
o
6
P
Q
R
S
p
q
r
s
7
T
U
V
t
u
v
8
W
X
Y
Z
w
x
y
z
9
-
/
(
)
.
,
’
:
;
*
#
Keys
Special Usage
Enters a SPACE.
Moves the cursor to the right and left.
Deletes a character.
26
10
11
12
13
&
+
=
0
Programming Your Machine
One-Touch/Abbreviated Dialing Numbers
Entering One-Touch/Abbreviated Dialing Numbers
One-Touch and Abbreviated Dialing are two fast ways of dialing full telephone numbers. To use these
dialing methods, you must first store the telephone number using the following procedure.
To enter a One-Touch key, follow the steps below
1
3
4
5
7
1:ONE-TCH 2:ABBR
2
PRESS ONE-TOUCH
1
Ex:
(See Note 1)
<01>ENTER TEL.#
Enter the telephone number
(up to 36 digits including pauses and spaces).
<01>9-555 1234❚
Ex: 9 PAUSE 5 5 5 SPACE 1 2 3 4
6
7
(1-8)
Programming
Your Machine
2
SET MODE
<01>ENTER NAME
Enter the station name using the Keypad
(up to 15 characters).
<01>SALES DEPT
Ex: S A L E S SPACE D E P T
8
PRESS ONE-TOUCH
To record another number, repeat Steps 4 to 8.
To return to standby, press
NOTE
STOP .
1. Use UPPER/LOWER to select either an upper or lower One-Touch key.
27
One-Touch/Abbreviated Dialing Numbers
Entering One-Touch/Abbreviated Dialing Numbers
To set an Abbreviated Dialing Number, follow the steps below
1
2
3
4
5
6
7
8
SET MODE
(1-8)
7
1:ONE-TCH 2:ABBR
2
ABBR. NO.=❚
2
Ex: 2 2 (01 to 82)
[22]ENTER TEL.#
Enter the telephone number
(up to 36 digits including pauses and spaces).
[22]9-555 2345❚
Ex: 9 PAUSE 5 5 5 SPACE 2 3 4 5
[22]ENTER NAME
Enter the station name using the Keypad
(up to 15 characters).
[22]ACCOUNTING
Ex: A C C O U N T I N G
ABBR. NO.=❚
To record another number, repeat Steps 4 to 8.
To return to standby, press
NOTE
STOP .
1. If you require a special access number to get an outside line, enter it first and then press
PAUSE . A hyphen "-" is displayed for pause.
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press TONE (represented by a"/"). The dialing method will be changed from Pulse to Tone
after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. You can search for an unused One-Touch key or ABBR. number by pressing
Steps 3 or 4.
28
or
in
One-Touch/Abbreviated Dialing Numbers
Editing One-Touch/Abbreviated Dialing Numbers
If you have to change or erase any of the One-Touch/Abbreviated dialing numbers, follow the steps below.
To change the settings of a One-Touch/ABBR dialing number
1
3
4
(1-8)
7
Programming
Your Machine
2
SET MODE
1:ONE-TCH 2:ABBR
2
Press 1 for One-Touch Dialing Number.
Press 2 for ABBR. Dialing Number.
Ex: 1
PRESS ONE-TOUCH
Enter the station you wish to change.
Ex:
<01>9-555 1234
5
<01>ENTER TEL.#
then enter a new telephone number. (See Note 1)
<01>9-555 3456❚
Ex: 9 PAUSE 5 5 5 SPACE 3 4 5 6
6
<01>SALES DEPT
7
<01>ENTER NAME
<01>PLANNING
then enter a new station name. (See Note 1)
Ex: P L A N N I N G
8
PRESS ONE-TOUCH
To return to standby, press
NOTE
STOP .
1. If you make a mistake, use
or
to move the cursor one space beyond the incorrect
number, press CLEAR then re-enter the new number.
29
One-Touch/Abbreviated Dialing Numbers
Editing One-Touch/Abbreviated Dialing Numbers
To erase the settings of a One-Touch/ABBR dialing number
1
2
3
4
SET MODE
7
1:ONE-TCH 2:ABBR
2
Press 1 for One-Touch Dialing Number.
Press 2 for ABBR. Dialing Number.
Ex: 1
PRESS ONE-TOUCH
Enter the station you wish to erase.
Ex:
<01>9-555 1234
5
6
<01>ENTER TEL.#
PRESS ONE-TOUCH
To return to standby, press
NOTE
STOP .
1. If you make a mistake, use
or
to move the cursor one space beyond the incorrect
number, press CLEAR then re-enter the new number.
30
(1-8)
One-Touch/Abbreviated Dialing Numbers
Printing Out a Directory Sheet
After programming a one-touch dialing number, you can print out the directory sheet which includes the first
12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under
the Directory Sheet Cover. To print out a directory sheet, follow the steps below.
1
6
Programming
Your Machine
2
PRINT LIST (1-7)
* PRINTING *
7
Your machine prints out the directory sheet.
******************* -DIRECTORY SHEET- ****************** DATE
OCT-12-2001 ***** TIME 15:00 *****
201 555 1234
SALES DEPT
ACCOUNTING
dotted line
********************************************* -HEAD OFFICE
PANASONIC
- ****** 201 555 1212- *******
Directory Sheet Cover
31
Customizing Your Machine
General Description
Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the
Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read
the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily
changed by simple key operation just before a transmission is made. When the transmission ends,
however, these parameters return to their preset values (Home position). Other parameters can only be
changed by the procedure described below.
Setting the Fax Parameters
1
2
SET MODE
7
Enter Fax Parameter number from the Parameter Table.
(01-99)
NO.=01
(01-99)
5
6
Enter the new setting value or press
Ex: 0 1 for CONTRAST
NORMAL<>
LIGHTER<>
.
Ex: 2 for LIGHTER
RESOLUTION?
To set another parameter, press CLEAR to return to
Step 3 or press
32
NO.=❚
4
3
4
NOTE
(1-8)
STOP to return to standby.
1. To scroll the Fax Parameters in Step 2, press
2. To print out a Fax Parameter List, see page 92.
or
.
Customizing Your Machine
Fax Parameter Table
Parameter
Setting
Number
Setting
01
CONTRAST
*1
Normal
2
Lighter
3
Darker
*1
Standard
2
Fine
3
S-Fine
4
Halftone
1
Off
*2
On
1
Pulse
*2
Tone
*1
Inside
2
Outside
3
No print
02
05
06
07
08
09
10
12
13
15
16
18
19
20
RESOLUTION
MEMORY
DIALING METHOD
HEADER PRINT
HEADER FORMAT
RCV’D TIME PRINT
KEY/BUZZER
VOLUME
COMM. JOURNAL
AUTO JOURNAL
PRINT
IN MODE
OUT MODE
OPERATOR CALL
TIMER
OGM LENGTH
(TAM I/F)
SILENT DETECTION
(TAM I/F)
Continued on the next page...
*1
Comments
Setting the home position for the CONTRAST.
Setting the home position for the RESOLUTION.
Programming
Your Machine
No.
Selecting the memory transmission mode.
Selecting the dialing method.
Selecting the printing position of the header.
Inside
: Inside TX copy area.
Outside : Outside TX copy area.
No print : Header is not printed.
Logo, ID No. Selecting the header format.
2
From To
*1
Invalid
2
Valid
1
Off
*2
Soft
3
Loud
1
Off
2
Always
*3
Inc. only
1
Invalid
*2
Valid
*1
Tel
2
Fax/Tel SW
*1
Fax
2
TAM / Fax
*1
20 sec.
2
30 sec.
3
40 sec.
4
50 sec.
1
1 sec.
---
---
60
60 sec.
Setting for the OGM length of your TAM from 1 to 60
seconds. The machine will not start to detect SILENCE
until the time setting has lapsed.
(Default = 20 sec.)
1
Invalid
Selecting the Silent Detection Mode.
*2
Valid
Selecting whether the machine prints the received date &
time, remote ID, percentage of reduction and page number
on the bottom of each received document.
Selecting the volume of the Key/Buzzer tone.
Selecting the home position of printout mode for COMM.
Journal Off/Always/Inc. only.
Off
: Does not print
Always : Always prints
Inc. only : Prints only when communication has failed.
Selecting whether the machine prints
automatically after every 32 transactions.
the
journal
Selecting IN (attended) mode as either Telephone Mode or
Fax/Tel Auto Switching Mode.
Selecting OUT (unattended) mode as either Fax Mode or
TAM Interface Mode.
Selecting the length of time that your machine signals
(rings) for an incoming voice call in Fax/Tel Auto Switching
Mode. (See page 58)
33
Customizing Your Machine
Fax Parameter Table
No.
Parameter
Setting
Number
Setting
Comments
22
SUBSTITUTE RCV
1
Invalid
*2
Valid
Selecting whether the machine receives to memory when
the recording paper runs out, toner runs out or the
recording paper is jammed.
1
A4
*2
Letter
3
Legal
1
Fixed
*2
Auto
70
70%
----
----
100
100%
23
24
25
PRINT REDUCTION
REDUCTION RATIO
26
POLLING PASSWORD
32
COPY REDUCTION
34
35
36
34
RECORDING PAPER
SIZE
ENERGY SAVER
MODE
DAYLIGHT TIME
RING PATTERN
DETECT (DRD)
(See Note 2)
Setting the recording paper size installed in your machine.
Selecting print reduction mode.
Fixed :Reduce received document according to setting of
Parameter No. 25.
Auto : Reduce received document according to the length
of received documents.
Selecting the fixed print reduction ratio from 70% to 100%.
This parameter functions only when the fixed print
reduction is selected on Fax Parameter No. 24.
(----)
Setting a 4-digit password for secured polling. (See page
66)
1
Manual
*2
Auto
Selecting whether the machine performs the copy
reduction ratio automatically or manually.
Manual : The machine will prompt you for the Zoom ratio
(100% to 70%) when making copies.
Auto
: The machine will automatically determine the
reduction ratio according to the length of the
original document.
1
Off
2
EnergySaver
*3
Sleep
1
Invalid
*2
Valid
*1
Invalid
2
Valid
To reduce the power consumption in standby, select either
Energy-Saver or Sleep mode and specify the Delay Time
(1 to 120 minutes) for the machine to enter into the
selected mode.
The Delay Timer setting is only available in the EnergySaver or Sleep Modes.
Off
: The unit will remain in standby
mode and consume more energy
than when in Energy-Saver or
Sleep modes.
Energy-Saver Mode : Saves energy by consuming less
power than when in standby mode
by turning off the fuser unit after the
specified time.
Sleep Mode
: This is the lowest power state that
the machine enters after the
specified time without actually
turning off.
Selecting whether the clock adjusts for Daylight Saving
Time automatically. The built-in clock will advance 1 hour
at 2:00 am on the first Sunday in April and fallback 1 hour
at 2:00 am on the last Sunday in October.
All ring patterns.
Select a ring pattern for automatic answering.
1: A Standard ring pattern.
2: B Double ring pattern.
3: C Triple ring pattern (Short-Short-Long).
4: D All other triple ring patterns, except the
type C described above.
Customizing Your Machine
No.
Parameter
38
ACCESS CODE
39
PIN CODE ACCESS
47
51
REMOTE RECEPTION
REMOTE
DIAGNOSTIC
Setting
Number
Setting
Comments
(----)
Enter a 4-digit Access Code to secure the machine from
unauthorized use. (See page 73)
*1
None
2
Suffix
Selecting the access method (Prefix or Suffix) to dial a
number with PIN Code. (See page 76)
3
Prefix
1
Invalid
*2
Valid
1
Invalid
*2
Valid
Selecting whether or not the machine accepts the remote
reception command. (See page 57)
Selecting whether or not the machine accepts to update
the firmware or Remote Diagnostics from the remote
station. Please ask your Panasonic Authorized Dealer for
details.
52
DIAGNOSTIC
PASSWORD
(----)
Setting the password for Remote Diagnostic Mode. Please
ask your Panasonic Authorized Dealer for details.
53
SUB-ADDRESS
PASSWORD
(----)
Setting a 20-digit password for secured sub-address
communication.
54
FAX FORWARD
58
63
65
LANGUAGE
PC-FAX RCV MODE
PRINT COLLATION
80
SELF MAINTENANCE
TIME
99
MEMORY SIZE
NOTE
*1
Invalid
2
Valid
*1
A-English
2
C-French
3
Spanish
*1
Print
2
Upload &
Print
3
Upload
1
Invalid
*2
Valid
00:00 - 23:00
(*12:00)
-
-
Selecting whether the machine performs Fax Forwarding
to the specified destination. (See page 78)
Selecting the language to be shown on the display and
reports.
Selecting how the machine will execute the received Fax
document(s).
Print
: Print the received document(s).
Upload & Print : Print the received document(s) and
upload it’s file.
Upload
: Upload the received document file.
Selecting whether the machine prints out documents in
sequence. (See page 63)
Setting the hour to activate the Scanning Roller
Maintenance. The Scanning Roller will be rotated for a few
seconds at the set hour. This is to keep smooth contact
between the Scanning Roller and the Scanning Glass.
Displays the memory size.
1. Setting number marked with an asterisk (*) indicates the factory standard setting.
2. This parameter supports an optional telephone service "Distinctive Ring Service" provided by
your local telephone company. It allows up to 4 different telephone numbers to be assigned on
a single telephone line with a distinctive ring for each telephone number. By selecting the
appropriate ring pattern associated with the telephone number assigned for your fax machine.
It can differentiate and answer the incoming call on the fax number. All other calls on the other
telephone numbers will not be answered. This optional service from your local phone company
is also called Custom Ringing, Distinctive Ringing, Ident-a-call, Ident-a-ring, Personalized
Ringing, RingMaster, RingMate, Selective Ringing, Smart Ring or something similar. Check
with your local telephone company on the availability of this service in your area.
35
Programming
Your Machine
Fax Parameter Table
Basic Operations
Loading Documents
Documents You Can Send
In general, your machine will send any document printed on A4, Letter or Legal size paper.
Document Size
Maximum Size
10.1 in (257 mm)
(See Note)
Document Thickness
Minimum Size
Single sheet:
0.0024 in (0.06 mm) to
0.0060 in (0.15 mm)
5.8 in (148 mm)
5.0 in (128 mm)
Multiple sheets:
0.0024 in (0.06 mm) to
0.0039 in (0.10 mm)
78.7 in (2000 mm)
Direction
Direction
Note: The maximum document width that can be sent through the machine is 10.1 in (257mm). However,
the effective scanning width is 8.3 in (212mm)
Documents You Cannot Send
You must never try to send documents that are:
Wet
Covered with wet ink or paste
ABC
Too thin (e.g., onionskin, airmail
paper, pages from some
magazines, etc.)
Wrinkled, curled or folded
Coated (e.g., glossy paper, etc.)
abcdef
ghijklm
nopqrs
abcdef
tuvwx
ghijklm
yzabcd
abcdef
ef
ghijklm nopqrstuvwx
yzabcd
nopqrs
abcdef
efg
ghijklm
tuvwx
yzabcd
nopqrs
abcdef
efg
tuvwx
ghijklm
yzabcd
nopqrs
abcdef
efg
ghijklm
tuvwx
yza
nopqrs
tuvwxyza bcdefg
bcdefg
abcd
ab
abcdef
abcdef
g
ghijkl
abcdef
mnopq
abcdef
ghi
rstuvw
ghijkl
xyzabc
mnopq
abcdef
rstuvw
def
ghijkl
mnopq
xyzabc
abcdef
rstuvw
def
ghijkl
xyzabc
mnopq
abcdef
defg
rstuvw
ghijkl
xyzabc
mnopq
rstuvw
defg
xyzabc
defg
Chemically
processed
(e.g.,
pressure-sensitive paper, carboncoated paper, etc.) or made of cloth
or metal
To transmit these kinds of documents, make a photocopy first and then transmit the copy instead.
36
Loading Documents
How to Load Documents
1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign
objects.
2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge
placed into the machine stops.
If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up
to 20 PAGES on the ADF at one time. If you have more than 20 pages, wait until transmission or storing
in memory starts as pages feed through, place any remaining pages on top of the last page in the feeder.
3. Adjust the Document Guides to center the document on the ADF.
Basic Operations
Document Guides
CORRECT
INCORRECT
When you set a document on the ADF, the display message will change from date and time (standby) to the
following message. You can now change basic transmission settings, or begin the dialing procedure.
DOCUMENT SET
NOTE
1. Transmitting documents longer than 14 in (356 mm) requires user’s assistance.
37
Basic Transmission Settings
General Description
You can temporarily change the transmission settings either before or after you place the document on the
ADF.
These settings are as follows
• Contrast
• Resolution
• Communication Journal
After your document(s) have been sent, your machine will automatically return to the preset settings.
Contrast
Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the
setting to Lighter. If you wish to send a document with darker contrast, change the setting to Darker.
Press CONTRAST to:
NORMAL
CONTRAST = Normal
DARKER
LIGHTER
CONTRAST = Lighter
CONTRAST = Darker
Resolution
Your machine is preset to Standard resolution, which is suitable for most documents.
If you want to send it with more detail, change the setting to Fine, Super Fine or Halftone.
Press RESOLUTION to:
STANDARD
RESOLUTION = Standard
NOTE
38
FINE
RESOLUTION = Fine
S-FINE
RESOLUTION = Super Fine
HALFTONE
RESOLUTION = Halftone
1. To change the preset Contrast position, change the setting of Fax Parameter No. 01.
(See page 33)
2. To change the preset Resolution position, change the setting of Fax Parameter No. 02.
(See page 33)
Basic Transmission Settings
Communication Journal (COMM. JOURNAL)
A Communication Journal lets you verify if the transmission was successful. You can select the condition to
print out the Communication Journal as follows.
When COMM. JOURNAL = OFF
:
a Communication Journal will not print.
When COMM. JOURNAL = ON
:
a Communication Journal will print automatically after every
communication.
When COMM. JOURNAL = INC.
:
a Communication Journal will print only if the communication has
failed.
1
COMM.JOURNAL?
1
2
3
Basic Operations
8
INC<>
OFF<>
1
for “OFF”.
or
2
ON<>
for “ON” (Always prints).
or
3
INC<>
for “INCOMPLETE” only.
4
NOTE
1. To change the preset Comm. Journal condition, change the setting of Fax Parameter No. 12.
(See page 33)
39
Sending Documents
General Description
You can choose either Memory or Direct Transmission.
Use Memory Transmission if:
• You want to send the document(s) to multiple stations.
• You have to retrieve the document immediately.
• You want to take advantage of Dual the Operation design.
Use Direct Transmission if:
• The memory is full.
• You want to send the document(s) immediately.
Use Voice Mode Transmission if:
• You want to send the document(s) after talking with the other party first.
• You want to send the document(s) after listening to a voice prompting.
40
Sending Documents
Memory Transmission
Your machine quickly stores the document(s) into the machine’s memory.
Then, starts to dial the telephone number.
If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically.
2
1
Store document(s)
in memory
3
Transmit
Destination A
Receive
A
Basic Operations
A
Destination B
A
NOTE
1. If memory overflow occurs while storing document(s), the remaining document(s) on the ADF
will be ejected. The machine prompts you whether to transmit the successfully stored
document(s) or to cancel the transmission. Press 1 to cancel or press 2 to transmit.
COMPLETED=XXX PG
See the Specifications on page 108 for the image memory capacity.
If no action is taken within 10 seconds, the machine will start transmitting the stored
document(s).
2. To stop the transmission, press
The display shows:
STOP .
COMM. STOP?
Press
SET and 1 to stop the transmission. The document(s) you stored will be erased
automatically.
3. If you would like to print a Communication Journal (COMM. JOURNAL) after stopping a
transmission, the display shows:
PRINT COMM.JRNL?
Press
SET and 1 to print a Communication Journal.
4. If the file memory capacity reaches 5 files and you try to store another file, the following display
appears and the machine will not accept additional files until a file is completed and becomes
available.
FILE FULL
41
Sending Documents
Memory Transmission
Manual Number Dialing
To dial the telephone number manually, follow the steps below.
1
DOCUMENT SET
Set document(s) face down.
2
Enter a telephone number from the Keypad.
(Up to 36 digits)
You can also designate more that one destination.
5551234❚
Ex: 5 5 5 1 2 3 4
3
* STORE *
05%
The document(s) begin to store into memory.
Then starts dialing the telephone number.
NOTE
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press TONE (represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
42
Sending Documents
Memory Transmission
One-Touch Dialing
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27.
1
DOCUMENT SET
Set document(s) face down.
Press a One-Touch key (01 - 16).
Ex:
3
<01> Station name
* STORE *
Basic Operations
2
05%
The document(s) begin to store into memory.
Then starts dialing the telephone number.
Abbreviated Dialing
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the
telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated
dialing number, see page 28.
1
DOCUMENT SET
Set document(s) face down.
2
Press
ABBR
then enter a 2-digit code.
[10] Station name
Ex:
1
0
3
* STORE *
05%
The document(s) begin to store into memory.
Then starts dialing the telephone number.
43
Sending Documents
Memory Transmission
Directory Search Dialing
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
1
DOCUMENT SET
Set document(s) face down.
2
3
ENTER LETTER(S)
Enter the full station name or part of a station name by
using the Keypad.
SA
Ex: S A for searching SALES DEPT
4
[10]SALES DEPT
or
repeatedly until the display shows the station name you
want to send to.
5
* STORE *
The document(s) begin to store into memory.
Then starts dialing the telephone number.
44
05%
Sending Documents
Memory Transmission
Multi-Station Transmission (Broadcasting)
If you have to send the same document(s) to multiple stations, you can save time in feeding the
document(s) by using memory transmission. That is, you can store the document(s) into memory and then
send it to the station(s) automatically.
1
DOCUMENT SET
Set document(s) face down.
• Manual Number Dialing, press
SET
station is entered (up to 7 stations)
after each
SET
after each
• Directory Search Dialing, press
station is entered
(For details, see pages 42 to 44.)
Ex:
Basic Operations
2
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
<01> Station name
1
0
[10] Station name
If you want to confirm the number of stations you have
entered, press
SET
002 STN(S) SET
.
3
* STORE *
05%
The document(s) begin to store into memory.
Then starts dialing the telephone numbers in sequence.
NOTE
1. You can review the stations you entered in Step 3 before storing your document(s) into
memory by pressing
or
. Press CLEAR to clear an entered station or group shown
on the display if needed.
45
Sending Documents
Direct Transmission
If your machine’s memory is full or you wish to send the document(s) immediately, use Direct Transmission.
Manual Number Dialing (Direct Transmission)
To dial the telephone number manually, follow the steps below.
1
DOCUMENT SET
Set document(s) face down.
2
MEMORY XMT?
3
4
5
9
8
DOCUMENT SET
1
Enter a telephone number from the Keypad.
5551234❚
Ex: 5 5 5 1 2 3 4
Your machine starts dialing the telephone number.
NOTE
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press TONE (represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
3. To stop the transmission, press
The display shows:
STOP .
COMM. STOP?
Press
46
SET
and 1 to stop the transmission.
Sending Documents
Direct Transmission
One-Touch Dialing (Direct Transmission)
One-Touch Dialing allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27.
1
DOCUMENT SET
Set document(s) face down.
2
4
8
9
Basic Operations
3
MEMORY XMT?
DOCUMENT SET
1
Press a One-Touch key (01 - 16).
Ex:
<01> Station name
The display will show the One-Touch number and station
name. The full number will then be dialed.
47
Sending Documents
Direct Transmission
Abbreviated Dialing (Direct Transmission)
Abbreviated dialing is a speedy way to dial a frequently dialed telephone number by preprogramming the
telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated
dialing number, see page 27.
1
DOCUMENT SET
Set document(s) face down.
2
MEMORY XMT?
3
4
9
8
DOCUMENT SET
1
Press
ABBR
then enter a 2-digit code.
Ex:
1
0
The display will show the ABBR number and station
name.
The full number will then be dialed.
48
[10] Station name
Sending Documents
Direct Transmission
Directory Search Dialing (Direct Transmission)
Directory Search dialing allows you to dial a full telephone number by searching the station name entered in
One-Touch keys or Abbreviated dialing numbers.
1
DOCUMENT SET
Set document(s) face down.
2
8
9
DOCUMENT SET
1
4
5
Basic Operations
3
MEMORY XMT?
ENTER LETTER(S)
Enter the full station name or part of a station name by
using the Keypad.
SA
Ex: S A for searching SALES DEPT
6
[10]SALES DEPT
or
repeatedly until the display shows the station name you
want to send to.
7
The full number will be dialed.
49
Sending Documents
Voice Mode Transmission
If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine
requires an optional fax handset or an external telephone.
Off-Hook Dialing
For Off-Hook Dialing, follow the steps below.
1
DOCUMENT SET
Set document(s) face down.
2
Lift the fax handset or the external telephone and dial the
telephone number from the Keypad.
3
When you hear the voice of the other party, tell the other
party to prepare to receive a document.
Ex: 5 5 5 1 2 3 4
Then, when you hear a beep,
and hang up the handset or the external telephone.
NOTE
1. To stop the transmission, press
The display shows:
STOP .
COMM. STOP?
Press
50
SET
and 1 to stop the transmission.
*PHONE OFF HOOK*
Sending Documents
Voice Mode Transmission
On-Hook Dialing
For On-Hook Dialing, follow the steps below.
1
DOCUMENT SET
Set document(s) face down.
2
ENTER TEL NO.
You will hear dial tone through the monitor speaker.
NOTE
5551234❚
Basic Operations
3
4
Dial the telephone number from the Keypad.
Ex: 5 5 5 1 2 3 4
When you hear a beep,
1. If you need a special access number to get an outside line, dial it first then press PAUSE to
enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing,
press TONE (represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/".
Ex: 9 PAUSE TONE 5551234
51
Sending Documents
Transmission Reservation
You can do the following while sending a document(s) from memory or receiving a document(s).
• Reserve the next transmission into memory. (Up to 5 different files)
• Reserve a priority transmission.
Memory Transmission Reservation (Multi-Tasking)
If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can
reserve a transmission by the following procedure.
1
Your machine is on-line.
ON LINE * XMT *
ON LINE * RCV *
* PC MODE *
* PRINTING *
2
DOCUMENT SET
Set document(s) face down.
3
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press
SET
station is entered (up to 7 stations)
after each
SET
after each
• Directory Search Dialing, press
station is entered
(For details, see pages 42 to 44.)
Ex:
<01> Station name
1
0
[10] Station name
If you want to confirm the number of stations you have
entered, press
SET
.
4
* STORE *
Your machine will store the document(s) into memory.
52
002 STN(S) SET
05%
Sending Documents
Transmission Reservation
Direct Transmission Reservation (Priority Transmission Reservation)
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct
Transmission Reservation to send the urgent document. The urgent document will be sent immediately after
the current communication is finished.
Note that you cannot send document(s) to multiple stations.
To reserve your machine for sending the urgent documents
1
Your machine is on-line.
ON LINE * XMT *
ON LINE * RCV *
Basic Operations
* PC MODE *
* PRINTING *
2
DOCUMENT SET
Set document(s) face down.
3
MEMORY XMT?
8
4
5
9
DOCUMENT SET
1
Dial by using any one of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
<01> Station name
• Manual Number Dialing and press START
• Directory Search Dialing and press START
(For details, see pages 46 to 49.)
Ex:
01
You can make reservation to send an urgent
document to a single station only.
53
Sending Documents
Redialing
Automatic Redialing
If a busy line is detected, the machine will redial the number up to 5 times
at 3 minutes interval. However, if a busy line is not detected, the machine
will redial only one time. During that time, a message will appear as shown
to the right.
WAITING TO DIAL
Manual Redialing
You can also redial the last dialed number manually by pressing REDIAL key.
To redial the last dialed number through memory
1
DOCUMENT SET
Set document(s) face down.
2
5551234❚
3
* STORE *
The document is stored into memory. Then the machine
dials the last dialed number.
54
05%
Sending Documents
Redialing
To redial the last dialed number through ADF
1
DOCUMENT SET
Set document(s) face down.
2
8
9
DOCUMENT SET
1
4
Basic Operations
3
MEMORY XMT?
5551234
Your machine starts to dial the last dialed number.
NOTE
1. While the unit is displaying "WAITING TO DIAL", you can press REDIAL to start redialing
immediately.
55
Receiving Documents
Reception Modes
You can select one of the four modes as shown below.
Conditions
Suggested Reception Mode
You normally receive Telephone Mode
only voice calls.
(IN Mode)
You can answer the incoming call via an External
Telephone (Optional). If you receive a fax calling
signal, simply press START to receive manually.
Settings
1. Fax Parameter No. 15 set to
1: Tel
2. Press the IN/OUT button to
turn the lamp OFF.
RCV MODE=TEL
(See page 57)
You receive both voice Fax / Tel Auto Switching Mode
and fax calls.
(IN Mode)
Unit will answer the incoming call then
distinguishes whether it is voice or fax call. If it is a
fax call, the unit will receive automatically. If it is a
voice call, the unit will signal (ring) through the
speaker for your attention. (See page 58)
You normally receive Fax Mode
fax calls only.
(OUT Mode)
Unit will receive the document(s) automatically. All
incoming calls (including a voice call) are
answered by the fax machine. (See page 59)
You receive both voice
and fax calls and a
Telephone Answering
Machine (TAM) is
connected.
NOTE
56
TAM Interface Mode
(OUT Mode)
The TAM answers the incoming call. During that
time, the unit also monitors whether it is a voice
call, the TAM continues to operate. If it is a fax call,
the unit will automatically switch the line to the Fax
and begin receiving the document(s). (See page 60)
1. Fax Parameter No. 15 set to
2: Fax / Tel SW.
2. Press the IN/OUT button to
turn the lamp OFF.
RCV MODE=FAX/TEL
1. Fax Parameter No. 16 set to
1: Fax
2. Press the IN/OUT button to
turn the lamp ON.
RCV MODE=FAX
1. Fax Parameter No. 16 set to
2: TAM / Fax
2. Press the IN/OUT button to
turn the lamp ON.
RCV MODE=TAM/FAX
1. Depending on the model of the Telephone Answering Machine (TAM) that is connected, some
of the features may not be compatible with your fax machine operating in the TAM Interface
mode.
2. If you are using the "Distinctive Ring Service" provided by your local telephone company,
please note that the ring pattern for your fax number must match with the setting of Fax
Parameter No. 36 (RING PATTERN DETECT). (See page 34)
If the setting does not match with the ring pattern, your machine will not receive a document
automatically and the telephone will continue to ring.
Furthermore, if your TAM does not support the "Distinctive Ring Detector" service, it may not
function properly in TAM Interface.
Receiving Documents
Telephone Mode
When your machine is set to this mode, your machine will not receive documents automatically. If you
receive a fax call, follow the procedure below to receive documents manually.
Setting the Telephone Mode
1
2
Change Fax Parameter No. 15 (IN MODE) to 1: Tel.
(See page 33)
RCV MODE=TEL
Basic Operations
Make sure that the lamp goes off.
Operation of Telephone Mode
1
When your telephone rings, lift the handset of the External
Telephone.
If you hear a beep from the phone, it means someone
wants to send a fax. Or, if the caller answers and says he/
she wants to send a fax, then...
2
3a
Remove any document from the ADF.
3b
If you answered the call on an Extension phone,
If you answered the call using the External Telephone,
or
within 1 second on your Extension phone. (See Note 1)
Your machine will be activated remotely.
4
NOTE
Hang up the phone.
1. This procedure is called "REMOTE RCV" and will only work on a touch tone phone. If your
extension phone is not a touch tone phone, press START
machine.
on the control panel of your fax
57
Receiving Documents
Fax / Tel Auto Switching Mode
When your machine is set to this mode, your machine will switch to document reception or voice
communication automatically.
Setting the Fax / Tel Auto Switching Mode
1
2
Change Fax Parameter No. 15 (IN MODE) to 2: Fax / Tel SW.
(See page 33)
RCV MODE=FAX/TEL
Make sure that the lamp goes off.
Operation of Fax / Tel Auto Switching Mode
If it is a Fax call,
1
2
Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.
Your machine begins to receive the documents.
If it is a Voice call,
1
2
3
4
NOTE
58
Your machine will answer the call when a call is received,
then distinguish whether it is a voice or fax call.
Your machine begins to signal (ringing) through the
machine’s speaker for your attention. (See Note 1)
Lift the handset of the External Telephone and press
STOP .
Begin the conversation.
1. The length of time the machine signals can be changed by Fax Parameter No.18 (OP CALL
TIMER). (See page 33)
2. To adjust the Ringer Volume, refer to page 21.
Receiving Documents
Fax Mode
When your machine is set to this mode, it will immediately begin to receive documents automatically when a
call is received.
Setting the Fax Mode
1
2
Change Fax Parameter No. 16 (OUT MODE) to 1: Fax.
(See page 33)
RCV MODE=FAX
Basic Operations
Make sure that the lamp goes on.
Operation of Fax Mode
Your machine will begin receiving automatically when a fax call is received.
TAM (Telephone Answering Machine) Interface Mode
Your machine is equipped with a unique feature called TAM Interface which enables it to automatically
switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your
machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible
with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not
compatible with this feature. For the operation of your TAM, please refer to the Operating Instructions of the
TAM.
Installing your TAM
1
1. Remove the telephone line cable of your
TAM from the wall jack.
2. Plug the telephone line cable of your
TAM into the TEL jack on the rear of the
fax machine as shown.
59
Receiving Documents
TAM (Telephone Answering Machine) Interface Mode
Setting the TAM Interface Mode
1
2
Change Fax Parameter No. 16 (OUT MODE) to 2: TAM / Fax
(See page 33)
RCV MODE=TAM/FAX
Make sure that the lamp goes on.
Operation of TAM Interface Mode
If it is a Fax call,
1
When your TAM and Fax receives an incoming call, the
TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorded in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.
2
Your machine will switch the line to the fax and then begin
to receive the documents immediately from the calling
station.
If it is a Voice call,
1
When your TAM and Fax receives an incoming call, the
TAM always answers the call first and then the TAM plays
the OGM (Outgoing Message) recorded in your TAM to
the calling station. During the time the TAM is answering
the call, your fax machine will be monitoring the line to
distinguish whether it is a voice or fax call.
2
Your TAM continues to record the incoming message
(ICM) after playing the OGM.
Sample of OGM
Hello, this is Smith. Sorry I am unable to take your call. Please leave your message after the beep or if
you are calling to send a fax, press the asterisk button twice on your touch tone phone now and start
your machine. Thank you for calling.
Silent Detection Mode
Enables your Fax machine to switch to the Fax Mode when receiving from units that do not send fax
signal (short beep) and prevents your TAM from recording blank (long silence) incoming message.
To activate this feature,
1. Change Fax Parameter No. 20 (SILENT DET.) to 2: Valid. (See page 33)
2. Set the time length of the OGM recorded in your TAM with the Fax Parameter No. 19 (OGM
LENGTH). (See page 33)
[We recommend to set the time length 5 or 6 seconds longer than the actual time length of the OGM.]
60
Receiving Documents
Print Reduction
This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents
sent to you by the other parties cannot be printed within a single page. When this occurs, the document will
be divided into separate pages.
This machine is equipped with a Print Reduction function to solve this problem. You may select the most
appropriate setting from the selections described below.
2. Fixed Reduction
You can pre-determine the reduction ratio from 70% to 100% in 1% steps. The document(s) you receive
will be reduced to the fixed ratio regardless of size.
Selecting the Print Reduction Mode
Set Fax Parameters as shown below.
1. To set Automatic Reduction mode.
a) No. 24 Print Reduction set to “Auto”.
2. To set Fixed Reduction mode.
a) No. 24 Print Reduction set to “Fixed”.
b) No. 25 Reduction Ratio set to any number between 70% through 100%. (See Note 1)
Ex: A4 to A4
96%
A4 to Letter
90%
Letter to Letter 96%
Legal to Letter 75%
NOTE
1. If the sending side is set to print the header on the outside of the copy area, more reduction
ratio will be required.
61
Basic Operations
1. Automatic Reduction
Each page of a received document is first stored in memory. Based on the document length, your
machine will automatically calculate the suitable reduction ratio (70% to 100%) to print the entire
document on a single page. If the received document is extremely long (over 39% longer than the
recording paper), the document will be divided into separate pages and print without reduction.
Receiving Documents
Receiving Oversize Documents
If the received document is extremely long (over 39% longer than the recording paper), the document will be
divided into separate pages. When printing on separate pages, the bottom 0.4 in (10 mm) of the first page
will be overlapped on top of the next page.
Transmitted Document
Received Document
Overlap print.
0.4 in (10 mm)
The receiving document is divided
into two sheets with overlap printing.
NOTE
62
1. If the reduction method is set to the Automatic Reduction mode, the document is printed out
with no reduction when printing out separate pages. If the reduction method is set to Fixed
Reduction mode, the document is printed out by the ratio you set in Fax Parameter No. 25.
Receiving Documents
Substitute Memory Reception
If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically
starts receiving documents into its image data memory. Stored documents are printed automatically after
replacing the recording paper or the toner cartridge. (See Notes 1 and 2)
2
Install the recording paper (see page 17) or replace the
toner cartridge (see page 15).
The machine will automatically start printing the document
stored in the memory.
NO REC.PAPER 010
OUT OF TONER 041
* PRINTING *
Print Collation Mode
The printing mechanism of the UF-490 is a Reverse Order Stacking construction. The UF-490 has a Print
Collation Mode that stacks received documents in the correct order. When the Print Collation Mode is
enabled, all received documents are stored into memory first, then printed out in Correct Order Stacking.
The requirements for the Print Collation Mode to be active are; 1) Fax Parameter No. 65 PRINT
COLLATION set to “Valid”, and 2) enough remaining memory.
The unit will print in Reverse Order Stacking (Non-Collation Mode) whenever one of the above requirements
is not met.
Sending Document Order
Stacking Document Order
Correct Order Stacking
(Collation Mode)
1
1
2
NOTE
3
2
3
Reverse Order Stacking
(Non-Collation Mode)
2
3
1
1. If the memory overflows, the machine will stop receiving and release the communication line.
The document(s) stored in the memory up to that moment will be printed out.
2. If you wish to turn off the substitute reception function, change the setting of Fax Parameter
No. 22 to "Invalid". (See page 34)
63
Basic Operations
1
When the machine finishes the memory reception and
there is no recording paper or toner, an Information Code
appears on the display.
Making Copies
Your machine has a copy function which can make single or multiple copies.
1
DOCUMENT SET
Set document(s) face down.
2
3
4
NO. OF COPY=1
Enter the number of copies.
NO. OF COPY=10
Ex: 1 0
* STORE *
05%
The machine stores the document, then prints the copies.
NOTE
1. The copy will be reduced automatically depending on the length of the original document. If
you wish to be prompted for the reduction ratio when making copies, change the setting of Fax
Parameter No. 32 (COPY REDUCTION) to "Manual". (See page 33)
2. If you make a copy with Super Fine resolution, it will be reduced slightly even if the reduction
ratio is set to 100% in order to fit the data on one page.
3. Standard Resolution is not available in Copy Mode.
4. If you experience a memory overflow error while making copies, you may turn "Off" the
Memory XMT feature temporarily by pressing
However, the printed copies will not be collated.
64
FUNCTION
8
9
SET
1 .
Advanced Features
Timer Controlled Communications
General Description
You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5
built-in timers can be set for deferred communication.
Deferred Transmission
1
DOCUMENT SET
Set document(s) face down.
START TIME ❚ :
2
1
Ex: 2 3 3 0 (11:30 p.m.) and
4
SET
Enter the start time from the keypad and press
(Use a 4-digit, 24-hour clock)
.
ENTER STN(S)
SET
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press
SET
station is entered (up to 7 stations)
after each
SET
after each
• Directory Search Dialing, press
station is entered
(For details, see pages 42 to 44.)
Ex:
Advanced
Features
3
1
<01> Station name
1
0
[10] Station name
If you want to confirm the number of stations you have
entered, press
SET
002 STN(S) SET
.
5
* STORE *
05%
To store document(s) into the memory.
NOTE
1. If you enter a wrong number in Step 4, press CLEAR then re-enter the right number.
2. To cancel the file in memory, press FUNCTION
select the file that you want to cancel, then press
1
SET
SET
2 and use
or
to
START .
65
Polling
General Description
Polling means calling other station(s) to retrieve document(s). The other station must know in advance that
you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a
polling password, shared by the other station, to ensure security.
Setting the Polling Password
If the polling password does not match with the polled station, your polling request will be refused
automatically.
To set the polling password, follow the steps below.
1
2
3
4
5
NOTE
66
SET MODE
(1-8)
7
NO.=❚
(01-99)
4
POLLING PWD?
2
Press
6
SET
and enter a 4-digit polling password.
1234
Ex: 1 2 3 4
1. Polling might not function with all fax machines. We suggest you attempt a trial polling before
you actually poll important document(s).
2. If a password is not set in the polled station, you may poll the other station even though your
machine has a password.
Polling
To Poll Documents from Another Station
The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling
password before polling. (See page 66)
1
PASSWORD=1234
3
2
3
Enter a 4-digit polling password. (See Note 2)
4
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
PASSWORD=1111
Ex: 1 1 1 1
• Manual Number Dialing, press
SET
station is entered (up to 7 stations)
after each
SET
after each
• Directory Search Dialing, press
station is entered
(For details, see pages 42 to 44.)
Ex:
Advanced
Features
ENTER STN(S)
<01> Station name
1
0
[10] Station name
If you want to confirm the number of stations you have
entered, press
5
NOTE
SET
002 STN(S) SET
.
* STORE *
1. You can review the entered stations in Step 4 by pressing
or
key, press CLEAR to
erase the displayed station or group as needed.
2. If you have set the polling password in Fax Parameter No. 26, the password will appear on the
display.
You can still change the password temporarily by overwriting it with a new one.
67
Program Keys
General Description
Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll
the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations
to be polled, a deferred transmission sequence or an additional One-Touch key.
Setting for Group Dialing
To set a Program Key for Group Dialing
1
GROUP DIAL?
7
1
3
Ex:
2
PRESS P-KEY
3
4
Ex:
5
Enter the station numbers by using One-Touch Key or
[P1]ENTER NAME
Enter the Group Name (up to 15 characters) by using the
Keypad. (See page 26)
Ex: GROUP A and press
ABBR
ENTER STN(S)
SET
and 2-digit code.
<01> Station name
Ex:
and
1
0
[10] Station name
You may use the
or
keys to review the entered
station(s) before going to next step. If you find an error,
press CLEAR to erase the displayed station.
6
PRESS P-KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
68
Program Keys
Setting for Deferred Transmission
To set a Program Key for deferred transmission
1
PROGRAM DIAL?
7
3
2
2
Ex:
[P1]ENTER NAME
Enter the Key Name (up to 15 characters) by using the
Keypad. (See page 26)
Ex: PROG. A and press
PRESS FUNCTION
SET
5
6
7
START TIME ❚ :
Advanced
Features
3
4
PRESS P-KEY
Enter the starting time using 4 digits.
Ex: 2 3 3 0 (11:30 p.m.) and press
SET
ENTER STN(S)
Enter the station numbers by using One-Touch Key or
ABBR
and 2-digit code.
<01> Station name
Ex:
and
1
0
[10] Station name
You may use the
or
keys to review the entered
station(s) before going to next step. If you find an error,
press CLEAR to erase the displayed station.
8
PRESS P-KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
69
Program Keys
Setting for Polling
To set a Program Key for polling
1
PROGRAM DIAL?
7
3
2
2
3
4
PRESS P-KEY
Ex:
[P1]ENTER NAME
Enter the Key Name (up to 15 characters) by using the
Keypad. (See page 26)
Ex: PROG. A and press
5
6
7
PRESS FUNCTION
SET
3
PASSWORD=1234
Enter a 4-digit polling password.
Ex: 1 1 1 1 and press
ENTER STN(S)
SET
Enter the station numbers by using One-Touch Key or
ABBR
and 2-digit code.
<01> Station name
Ex:
and
1
0
[10] Station name
You may use the
or
keys to review the entered
station(s) before going to next step. If you find an error,
press CLEAR to erase the displayed station.
8
PRESS P-KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
70
Program Keys
Setting for One-Touch Key
To set a Program Key for One-Touch Key
1
ONE-TOUCH DIAL?
7
3
3
2
PRESS P-KEY
3
4
Ex:
5
Enter a telephone number (up to 36 digits including
pauses and spaces).
[P1]ENTER NAME
Enter the station name (up to 15 characters) by using the
Keypad. (See page 26)
SET
Ex: 9 PAUSE 5 5 5 SPACE 1 2 3 4
6
[P1]ENTER TEL.#
[P1]9-555 1234❚
Advanced
Features
Ex: PROG. A and press
PRESS P-KEY
You can now set other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
71
Program Keys
Changing or Erasing the Program Key Settings
To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 68 to 71.
• Start time or station(s) for deferred transmission
• Station(s) for polling
• Station(s) for group dialing
• Telephone number and station name for One-Touch key
To erase the settings in a Program Key
1
DELETE PROGRAM?
7
3
4
2
3
PRESS P-KEY
Press the Program Key you want to erase.
Ex:
4
5
72
[P1]DELETE?
* DELETING *
1
You can now erase other Program Keys by repeating the
procedures from Step 3, or return to standby by pressing
STOP .
PRESS P-KEY
Access Code
General Description
The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code
is registered, no one can operate the machine without entering the correct access code.
Automatic Receiving, however, is always available. After you complete any operation, such as mode setting
or transmission, and the display returns to standby, you have to re-enter the access code in order to use the
machine again. Registering the Access Code does not affect the use of the machine in any other way.
Setting the Access Code
1
3
(1-8)
7
NO.=❚
(01-99)
4
❚❚❚❚
3
8
4
5
Enter a 4-digit Access Code.
6
Select Restriction Level.
Advanced
Features
2
SET MODE
1234
Ex: 1 2 3 4
ALL<>
1 for All operations
or
2 for Setting and Printing the Fax Parameters only.
Ex: 2
PARAMETERS<>
7
NOTE
1. To erase the Access Code, enter the Access Code and press
procedure above to Step 3, then press CLEAR
SET
and
START
and follow the
STOP .
73
Access Code
Operating Your Machine with the Access Code (Restrict All Operations)
1
Enter the Access Code.
Ex: 1 2 3 4
ACCESS CODE=❚
ACCESS CODE=****
2
OCT-12 15:00 00%
Now you can operate the machine normally.
Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only)
The machine can restrict the operation of setting and printing the Fax Parameters only.
Ex: When setting the Fax Parameter.
1
2
3
4
SET MODE
7
NO.=❚
(01-99)
4
Enter a 4-digit Access Code.
ACCESS CODE=****
Ex: 1 2 3 4
NO.=❚
Now you can operate the machine normally.
74
(1-8)
(01-99)
Distinctive Ring Detector (DRD)
General Description
Your machine has a special feature in conjunction with an optional service provided by many local
telephone companies. It can distinguish up to 4 telephone numbers with a corresponding ring pattern
identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or
personal use with only one single phone line.
Please check with your local telephone company on the availability of this service in your area.
Your machine can be programmed to respond to only 1 of the 4 distinctive ring patterns. To select the
corresponding ring pattern for your fax number, refer to the Fax Parameter Table on page 34.
The following table shows a typical example with 4 telephone numbers on a single phone line
Telephone No.
Usage
Distinctive Ring Sound
Ring Pattern
555-1111
Business
Riiing...............................Riiing................................
Type A, Standard Ring
555-2222
Fax
Ring...Ring.......................Ring...Ring........................
Type B, Double Ring
555-3333
Personal
Ring...Ring...Riiing............Ring...Ring...Riiing.............
Type C,Triple Ring
(Short-Short-Long)
555-4444
Teenager
Ring...Riiing...Ring............Ring...Riiing...Ring.............
Type D,Triple Ring
(All other than type C)
The following illustration shows a typical set up, with your machine set to detect Type B (double ring) ring
pattern.
Advanced
Features
At Your Location with
Distinctive Ring Service
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
Ring..Ring.............Ring..Ring
The fax machine distinguishes
the call is for the fax by the
double ring pattern and answers
automatically.
Fax No. "555-2222"
Dialing "555-2222"
Ring..Ring.............Ring..Ring
A person recognizes the call
is for the fax machine by the
double ring pattern sound.
NOTE
1. "Riiing" means a long ringing sound and "Ring" means a short ringing sound.
75
PIN Code Access
General Description
If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can
be set to prompt the user to enter a PIN code before any dialing.
Selecting the Access Method (Prefix or Suffix)
1
2
3
4
SET MODE
(1-8)
7
NO.=❚
(01-99)
4
NONE<>
3
9
SUFFIX<>
2
for suffix code.
or
PREFIX<>
3
for prefix code.
5
76
PIN Code Access
Dialing with a PIN Code
1
DOCUMENT SET
Set document(s) face down.
2
Dial by any combination of the following methods:
• One-Touch Dialing
• Abbreviated Dialing
• Manual Number Dialing, press
SET
station is entered (up to 7 stations)
after each
SET
after each
• Directory Search Dialing, press
station is entered
(For details, see pages 42 to 44.)
Ex:
<01> Station name
0
[10] Station name
If you want to confirm the number of stations you have
entered, press
SET
.
3
4
5
002 STN(S) SET
Advanced
Features
1
ENTER PIN CODE
Ex: 9 8 7 6 (up to 36 digits)
9876❚
* STORE *
05%
Your machine stores the document and starts dialing the
PIN code and telephone number as you specified.
NOTE
1. The PIN code is shown as " " on the display when dialing the number.
2. This feature is not available when dialing a number by using Off-Hook or On-Hook Direct
Dialing mode.
77
Fax Forward
Setting Fax Forward
This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or
abbreviated dialing number. Once the faxes are received in the memory, the machine will forward the
received document(s) to the telephone number registered in the one-touch or abbreviated dialing number.
This function is convenient when you would like to receive faxes in another place (i. e. your home) at night
or during a holiday.
1
2
3
4
SET MODE
7
NO.=❚
(01-99)
4
INVALID<>
5
4
VALID<>
2
5
6
(1-8)
ENTER STATION
Enter the station to forward the received faxes to, by
assigning a One-Touch key or an Abbreviated dialing
number.
Ex:
<01> Station name
7
NOTE
78
1. When the Fax Forward feature is set, the One-Touch or the Abbreviated dialing number is
restricted from editing. Please change this function to “Invalid” when you would like to edit the
telephone number.
2. It is not possible to receive a document if the memory of your machine overflows or is about
95% used.
Network Features
Sub-Addressing
General Description
The Sub-Addressing function allows you further routing, forwarding or relaying of document(s) to the
desired recipient(s) when used in combination with Panasonic Internet Fax capable models and/or the
Networking version of HydraFax/LaserFAX software. This function conforms to the ITU-T recommendation
for T. Routing-Facsimile Routing utilizing the Sub-Address.
Example of a Network
Dial to:
555 1234
Sub-address: 0001
TSI:
555 9999
bbb
aaa
Fax1
aaa
PC1
PC2
aaa
Panasonic Internet Fax
capable models
bbb
Dial to:
555 1234
Sub-address: None
TSI:
555 6789
Compatibility with Other Machines
• Sub-Addressing Transmission:
• Sub-Addressing Reception:
DF-1100/DP-135FP/150FP/150FX/DP-2000/2500/3000/DX-1000/2000/FP-D250F/
D350F/UF-332/333/342/344/490/550/560/585/595/770/788/880/885/895
(see Note 2)
DX-1000/2000/DP-2000/2500/3000 with I-FAX Option and DF-1100/UF-342/344/
550/560/585/595/770/788/880 with PC Interface using the Networking version of
HydraFax/LaserFAX software.
Sub-Addressing Transmission Methods
You can send a document with Sub-Address information to the desired recipient by the following methods.
• By registering the Sub-Address information into One-Touch/ABBR. Dialing Numbers.
• By specifying the Sub-Address information in the Manual Number Dialing Mode.
Setting of Routing, Forwarding or Relaying
You can customize the Automatic Routing to any combination of LAN (Local Area Network), PSTN (Public Switched
Telephone Network) or PBX Extension with Panasonic Internet Fax capable models and/or HydraFax/LaserFAX Routing
Table (Please refer to the operating instructions of the applicable Panasonic models and/or the HydraFax/LaserFAX
User Manual).
NOTE
1. HydraFax and LaserFAX are trademarks of Wordcraft International Ltd.
2. UF-788 with PC Interface Option or the Option ROM installed.
79
Network Features
Automatic Routing Table of Panasonic Internet Fax capable models
(Own Tel. # : 555 1234)
Direction
TSI
One-Touch #
Sub-address
-PC1
0001
<01>
PC2
-<02>
0002
555 6789
Fax1
0003
<03>
Sub-Addressing
Setting the Sub-Address into a One-Touch/ABBR. Dialing Numbers
1
2
3
SET MODE
(1-8)
7
1:ONE-TCH 2:ABBR
2
Press 1 to select “One-Touch”
or
Press 2 to select “ABBR. NO.”.
PRESS ONE-TOUCH
Ex: 1
4
5
Press a One-Touch key (01 - 16).
Ex:
<01>ENTER TEL.#
Enter the telephone number, press FLASH then enter the
Sub-Address (up to 20 digits).
(Up to 36 digits including telephone number, pauses, spaces,
FLASH and Sub-Address)
Ex: Telephone number = 5551234, Sub-Address =2762
<01>551234s2762❚
Enter as: 5 5 5 1 2 3 4
FLASH
6
2 7 6 2
<01>SALES DEPT❚
And then continue to enter the station name.
(See page 27)
7
NOTE
80
1.
FLASH separates the Sub-Address from the Telephone number and is indicated by an "s"
in the display.
Sub-Addressing
Sending a Fax with Sub-Address
Use
FLASH to separate the Telephone number and the Sub-Address.
1
DOCUMENT SET
Set document(s) face down.
2
Enter the telephone number, press FLASH then enter the
Sub-Address (up to 20 digits).
(Up to 36 digits including telephone number, pauses, spaces,
FLASH and Sub-Address)
Ex: Telephone number = 5551234, Sub-Address =2762
Enter as: 5 5 5 1 2 3 4
FLASH
5551234s2762❚
2 7 6 2
3
* STORE *
05%
Network Features
The document is stored into memory and your machine starts
to dial the number of the station and sends the document(s)
with Sub-Addressing information.
NOTE
FLASH separates the Sub-Address from the Telephone number and is indicated by an "s"
in the display.
2. Manual Off-Hook or On-Hook Dialing cannot be used with the Sub-Addressing Transmission.
3. The Sub-Address is not transmitted during Manual Redial Mode.
1.
81
Printout Journals and Lists
Journals and Lists
General Description
To help you maintain records of the documents you sent and received, as well as lists of the numbers you
record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal,
Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No.
List, Program List, Fax Parameter List and Directory Sheet.
Transaction Journal
The "Journal" is a record of the last 32 transactions (a transaction is recorded each time you send or receive
a document). It prints automatically after every 32 transactions (see Note 1) or you can print or view it
manually by using the following procedure:
1
JOURNAL?
6
1
2
3a
3b
4
1:PRINT 2:VIEW
1 To print a Journal
* PRINTING *
2 To view a Journal
1:XMT ONLY 2:ALL
Select the viewing mode.
1 To view transmission transactions only
2 To view all transactions
Ex: 2
You can view the transactions in the journal by pressing
or
Use
. Press
or
STOP to return to standby.
to switch the display.
Communication Result
OK
P-OK
: Communication was successful.
: Reserved transmission was successful
under memory full condition.
BUSY
: Line busy
STOP
: STOP was pressed.
3-digit Info. Code : Communication has failed
Type of Communication
XMT :
RCV :
POL :
FWD :
RMT :
Transmission
Reception
Polling
Fax Foward
Remote Diagnostic/
Firmware Update
(Refer to pages 98-99 for details.)
OK
Received ID,
Recorded name or
the dialed
telephone number
NOTE
82
☎5551234
10/12 10:00 XMT
Scroll Marker
: Latest transaction
: Oldest transaction
: Only 1 transaction
Date & Time
1. If you wish to disable the automatic printing of the Transaction Journal, change the setting of
Fax Parameter No. 13 to "Invalid". (See page 33)
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
An Individual Transmission Journal contains the information on the latest transmission.
2
6
6
* PRINTING *
Printout Journals
and Lists
1
IND. JOURNAL?
83
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
Sample Transaction Journal
(1)
(2)
***************** -JOURNAL- ************************* DATE OCT-12-2001 ***** TIME 15:00 *********
(3)
NO.
(4)
(5)
COMM. PAGES
(6)
FILE
(7)
DURATION
(8)
X/R
(9)
IDENTIFICATION
(10)
DATE
(11)
TIME
(12)
DIAGNOSTIC
01
02
03
04
05
06
07
OK
OK
OK
630
STOP
OK
408
005/005
003
001
000/005
000
001/001
*003
001
002
003
004
005
006
007
00:00:22
00:01:17
00:00:31
00:00:00
00:00:34
00:00:20
00:02:14
XMT
RCV
XMT
XMT
XMT
XMT
XMT
SERVICE DEPT.
111 222 333
ACCOUNTING DEPT.
☎ 342345676
☎ 12324567
☎ 44567345
☎ 2345678
OCT-11
OCT-11
OCT-11
OCT-11
OCT-11
OCT-11
OCT-11
17:35
17:41
17:50
17:57
18:35
18:44
18:55
C0044903C0000
C0044903C0000
C0044903C0000
0800420000000
0210260200000
C8044B03C0000
0040440A30080
31
32
OK
OK
002/002
003/003
050
051
00:00:31
00:01:32
XMT
XMT
☎ 0245674533
☎ 0353678980
OCT-12
OCT-12
08:35
08:57
C8044B03C1000
C8044B03C1000
(13)
-PANASONIC
- ***** -
************************************ -HEAD OFFICE
(15)
201 555 1212- *********
(14)
Sample Individual Transmission Journal (IND. XMT JOURNAL)
************** -IND. XMT JOURNAL-
(1)
(2)
**************** DATE OCT-12-2001 ***** TIME 15:00 *********
DATE/TIME
= OCT-12-2001 09:00
(3)
JOURNAL No.
= 21
(4)
COMM. RESULT = OK
(5)
PAGE(S)
= 001
(7)
DURATION
= 00:00:16
(6)
FILE No.
= 010
(16)
MODE
= TRANSMISSION
(17)
DESTINATION
= [01] / 555 1234 /ABCDEFG
(18)
RECEIVED ID
=
(19)
RESOLUTION
= STD
(10)(11)
(13)
-PANASONIC
******************************-HEAD OFFICE
(15)
84
-*******-
201 555 1212- *****************
(14)
Journals and Lists
Individual Transmission Journal (IND. XMT JOURNAL)
Explanation of Contents
(1)
Printout date
(2)
Printout time
(3)
Journal number
(4)
Communication result
(5)
Number of pages transmitted or : The 3-digit number is the number of pages successfully transmitted or
received
received.
When the documents are stored into memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted. The second 3-digit number represents the total number of
pages that were attempted to be transmitted.
Asterisk "*" indicates that the quality of some received copies was poor.
(6)
File number
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy
line.
"STOP" indicates that STOP was pressed during communication.
"M-OK" indicates that the substitute reception message in memory was
not printed.
"P-OK" indicates that memory overflow or document misfeeding occurred
while storing the documents into memory for transmission but
successfully stored document(s) was sent.
"3-digit Info Code” (see page 99) indicates that the communication has
failed.
: 001 to 999 (If the communication is stored into memory, a file number is
assigned for each communication.)
(7)
Duration of communication
(8)
Type of communication
: "XMT" means Transmission
"RCV" means Reception
"POL" means Polling
"FWD" means Fax Forward
"RMT" means Remote Diagnostic/Firmware Update
(9)
Remote station identification
: Name : Recorded name in One-Touch or ABBR. Numbers or remote
station's Character ID.
☎ number : Dialed telephone number (PIN Code will not be shown)
Number : Remote station's ID number.
(10) Communication date
Communication start time
(12) Diagnostic
: For service personnel only
(13) Own LOGO
: Up to 25 characters
(14) Own ID number
: Up to 20 digits
(15) Own Character ID
: Up to 16 characters
(16) Type of communication
: Transmission or memory transmission
(17) Destination
: If a One-Touch or ABBR was used for the transmission:
One-Touch or ABBR. No./Telephone Number/Recorded Name
If not : Telephone number
(18) Received remote station's ID
: Character ID or ID number
(19) Resolution
: "STD" means Standard resolution
"FINE" means Fine resolution
"S-FINE" means Super Fine resolution
Printout Journals
and Lists
(11)
85
Journals and Lists
Communication Journal (COMM. JOURNAL)
The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was
successful. You may select the printout condition (Off/Always/Inc. Only) in Function 8-1 or Fax Parameter
No. 12.
Sample COMM. JOURNAL
************** - COMM. JOURNAL - ***************** DATE OCT-12-2001 **** TIME 15:00 ********
(1)
MODE = MEMORY TRANSMISSION
(2)
START=OCT-12 14:50
(3)
END=OCT-12 15:00
FILE NO.= 050 (4)
(5)
STN NO.
001
002
003
004
(6)
COMM.
(7)
ABBR NO.
(8)
STATION NAME/TEL NO.
(9)
PAGES
(10)
DURATION
OK
OK
407
BUSY
<01>
<02>
<03>
☎
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT.
021 111 1234
001/001
001/001
000/001
000/001
00:01:30
00:01:25
00:01:45
00:00:00
************************************* - HEAD OFFICE
86
- PANASONIC - ****** - 201 555 1212 - *******
Journals and Lists
Communication Journal (COMM. JOURNAL)
Explanation of Contents
(1)
Indication of communication mode
(2)
Start time of communication
(3)
End time of communication
(4)
File number
: 001 to 999 (When the communication is stored into memory, a file
number is assigned for each communication.)
(5)
Station number
: Sequential number of the Stations.
(6)
Communication result
: "OK" indicates that the communication was successful.
"BUSY" indicates that the communication has failed because of busy line.
"STOP" indicates that STOP was pressed during communication.
"M-OK" indicates that the substitute reception message in memory was
not printed.
"P-OK" indicates that memory overflow or document misfeeding occurred
while storing the documents into memory for transmission but
successfully stored document(s) was sent.
"3-digit Info Code" (see page 99) Information Codes indicates that the
communication has failed. In this case, the machine will print out the
attached report with first page of your document as shown on the
previous page.
(7)
Abbreviated number or ☎ mark
: ☎ mark indicates dialed by direct number dial.
(8)
Recorded name in One-Touch,
ABBR. or direct dialing number
(9)
Number of pages transmitted or : The 3-digit number is the number of pages successfully transmitted or
received
received.
When the documents are stored into memory, two 3-digit numbers will
appear.
The first 3-digit number represents the number of pages successfully
transmitted.
The second 3-digit number represents the total number of pages that
were attempted to be transmitted.
Printout Journals
and Lists
(10) Duration of communication
87
Journals and Lists
One-Touch/Abbreviated and Directory Search List
To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you
have stored
1
SPEED DIAL LIST?
6
2
2
3
1:ONE/ABBR 2:DIR
To print a One-Touch/ABBR. Number List
1
To print a Directory Search List
2
88
* PRINTING *
Journals and Lists
One-Touch/Abbreviated and Directory Search List
Sample One-Touch List
*************** -ONE-TOUCH LIST- ****************** DATE OCT-12-2001 ***** TIME 15:00 *******
(1)
ONE-TOUCH
(2)
STATION NAME
(3)
TELEPHONE NO.
<01>
<02>
<03>
SERVICE DEPT.
SALES DEPT.
ACCOUNTING DEPT
121 555 1234
222 666 2345
313 333 3456
NO. OF STATIONS = 03 (4)
-PANASONIC
************************************** -HEAD OFFICE
- ***** -
201 555 1212- *********
Sample ABBR. Number List
*************** -ABBR NO. LIST- ****************** DATE OCT-12-2001 ***** TIME 15:00 *******
(1)
ABBR NO.
[01]
[02]
[03]
(2)
STATION NAME
(3)
TELEPHONE NO.
ENG. DEPT.
PURCHASE DEPT.
REGULATION DEPT
888 555 1234
999 666 2345
777 333 3456
NO. OF STATIONS = 03 (4)
*************************************** -HEAD OFFICE
- ***** -
201 555 1212- *********
Printout Journals
and Lists
-PANASONIC
89
Journals and Lists
One-Touch/Abbreviated and Directory Search List
Sample Directory Search List
*************** -DIR. SEARCH LIST- ***************** DATE OCT-12-2001 ***** TIME 15:00 *******
(5)
[A]
(2)
(1)
STATION NAME
ABBR NO.
ACCOUNTING DEPT <03>
(3)
TELEPHONE NO.
313 333 3456
[E]
ENG. DEPT.
[01]
888 555 1234
[P]
PURCHASE DEPT
[02]
555 666 2345
[R]
REGULATION DEPT [03]
777 333 3456
[S]
SALES DEPT.
SERVICE DEPT
121 555 1234
222 666 2345T
<01>
<02>
NO. OF STATIONS = 06
(4)
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212 - *********
Explanation of Contents
(1) One-Touch number or Abbreviated number
: <nn>= One-Touch number, [nn] = Abbreviated number
(2) Station name recorded in the machine
: Up to 15 characters
(3) Telephone number recorded in the machine
: Up to 36 digits
(4) Number of recorded One-Touch and ABBR. numbers
(5) The first letter of station name recorded in your
machine
90
Journals and Lists
Program List
To print a Program List of the Dialing Patterns that you have previously entered into the Program
Keys
1
PROGRAM LIST?
6
3
2
* PRINTING *
Sample Program List
*************** -PROGRAM
(1)
PROGRAM
[P1]
[P2]
LIST- ******************** DATE OCT-12-2001 ***** TIME 15:00 *******
(2)
PROGRAM NAME
(3)
TYPE
(4)
TIMER
(5)
ABBR NOS.
TIMER XMT
TIMER POLL
XMT
POLL
12:00
19:00
[01]
[02]
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of Contents
(1) Program key
: Up to 15 characters
(3) Type of communication
: "XMT" indicates transmission.
"POLL" indicates polling.
"ABBR/GRP" indicates that the Program key is programmed as a group
key.
"ONE-TOUCH" indicates that the Program key is programmed as a OneTouch key.
(4) Timer
: Indicates the starting time.
"---- " indicates that the Program key contains "non-deferred" program.
(5) Numbers recorded in the program
: One-Touch/ABBR. numbers
Printout Journals
and Lists
(2) Program name
91
Journals and Lists
FAX Parameter List
To print a Fax Parameter List
1
FAX PARAM. LIST?
6
4
2
* PRINTING *
Sample FAX Parameter List
*************** -FAX PARAMETER LIST- ************** DATE OCT-12-2001 ***** TIME 15:00 ********
(1)
PARAMETER
NUMBER
(7)01
* 02
99
(2)
DESCRIPTION
CONTRAST
(HOME)
RESOLUTION (HOME)
(3)
SELECTION
(1:Normal
(1:Standard
(4)
CURRENT
SETTING
(5)
STANDARD
SETTING
2:Lighter
3:Darker)
1
2:Fine 3:S-Fine 4:Halftone) 2
MEMORY SIZE
(1MB) (6)
-PANASONIC
************************************ -HEAD OFFICE
1
1
- ***** -
201 555 1212- *********
Explanation of Contents
(1) Parameter number
(2) Description
: "(HOME)" means home position setting.
(3) Selection
(4) Current setting
: "----" indicates code or password is not set. When the code or password is set, it is shown
in parenthesis.
(5) Standard setting
: Factory preset standard setting
(6) Memory size
(7) Changed setting
92
: "*" indicates that the Factory preset setting was changed.
Journals and Lists
Toner Cartridge and Drum Unit Supply Order Forms
To print the Supply Order Forms
1
2
3
MAINTENANCE(1-9)
7
8
1:TONER 2:DRUM
3
To print a Toner Cartridge Order Form
* PRINTING *
1
To print a Drum Unit Order Form
2
Sample Supply Order Forms
***************************
> DRUM UNIT ORDER FORM
<
***************************
**** It is time to replace the drum Unit ****
To order a replacement Drum Unit from your Authorized Dealer
Printout Journals
and Lists
**********************************
>
TONER CARTRIDGE ORDER FORM
<
**********************************
**** The toner supply in your machine is running low ****
To order a replacement Cartridge from your Authorized Dealer
_________________________________________
Print your name and title
/
/
_________________________________________
Signature & Date
93
Journals and Lists
Power Failure Report
If a power failure occurs, the document information stored in machine’s memory will be lost. In this case, a
Power Failure Report will be printed automatically after the power is re-stored. This report is not printed if no
file(s) are stored in memory. Please print the Transaction Journal to confirm the file(s) that have been sent.
Sample Power Failure Report
*************** -POWER FAILURE REPORT- ************* DATE OCT-12-2001 ***** TIME 15:00 *******
POWER FAILURE OCCURRED !
FROM *** OCT-12-2001 14:50 *** (1)
TO *** OCT-12-2001 15:00 *** (2)
FOLLOWING FILE(S) HAS BEEN LOST.
PLEASE CHECK THE JOURNAL
(3)
FILE
No.
001
(4)
COMM. TYPE
(5)
CREATED TIME
(6)
START TIME
(7)
PAGES
(8)
DESTINATION(S)
MEM. DEF. XMT
OCT-12 12:00
23:00
001
<03>
-PANASONIC
************************************ -HEAD OFFICE
- ***** -
201 555 1212- *********
Explanation of Contents
94
(1)
Power failure date and time
(2)
Power return date and time
(3)
File number
(4)
Communication type
(5)
Stored date/time
: Date/time that these files were stored.
(6)
Executing time
: If the file is a Timer Controlled Communication, the start time is printed in this
column.
(7)
Number of stored page(s)
(8)
Destination
: One-Touch No./ABBR. No./Manual Dialing No.
Problem Solving
Troubleshooting
If You Have Any of These Problems
Mode
Symptom
Cause / Action
page
During Standby
The display is blinking
The battery is completely discharged. This may happen at first
installation. After setting the clock, the blinking will stop.
--
1. Check that your document is free of staples and paper
clips, and that it is not greasy or torn.
2. Check that your document is the right type to send through
an ADF by consulting the list on "Documents You Cannot
Send". If your document has the characteristics listed,
make a photocopy of your document and send the copy
instead.
3. Check that the document is loaded properly.
4. Adjust the ADF Pressure.
36
Transmission Copy
Quality
During Reception
Print Copy Quality
37
105
Document jam
The information code 031 will appear on the display if the
document becomes jammed.
102
Vertical lines on the
transmitted document
Check own copy quality. If copy is OK, your machine has no
problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.
103
Transmitted document
is blank
1. Make sure the document is set face down.
2. Check own copy quality. If copy is OK, your machine has
no problem, report to the receiving party that they have a
problem. If copy is NG, clean the Scanning Area.
No recording paper
The information code 010 will appear on the display if the
paper runs out.
17
Recording paper jam
The information code 001 or 007 will appear on the display if
the paper gets jammed.
101
Recording paper
doesn’t advance into
machine
Make sure that there is paper in the Paper Tray. Follow the
instructions for loading paper.
17
Recording paper
doesn’t eject after
printing
Check to see if the recording paper is jammed inside of the
machine.
101
Document auto
reduction doesn’t work
Check Print Reduction settings.
61
Out of toner
The information code 041 will appear on the display if the
Toner Cartridge runs out of toner.
15
Vertical lines printing
on the received
document
Print out a Journal report (e.g. FUNCTION, 6, 1 , SET and 1)
and check quality to make sure whether your machine has
trouble.
• If Journal report quality is OK, your machine has no problem,
report to the sending party that they have a problem.
• If copy is NG, replace the Drum Unit.
82
15
Fuzzy print
1. Make sure you are using the correct paper for the best
possible print quality.
2. Try reversing the recording paper to the other side.
109
Missing dots or lines/
inconsistent darkness
within print
1. Make sure you are using the correct paper for the best
possible print quality.
2. Replace the Drum Unit.
109
Fading print
Your Toner Cartridge may be running out of toner. Replace the
Toner Cartridge.
15
Faint print
You may need to choose a different paper for the best
possible print quality.
109
103
15
95
Problem Solving
During Transmission Document doesn’t
feed/multiple feeds
Troubleshooting
Mode
Communication
No Unit Operation
96
Symptom
Cause / Action
page
No dial tone
1. Check the connection of the telephone line.
2. Check the telephone line.
106
No auto answer
1. Check the connection of the telephone line.
2. Check the Reception mode setting.
3. If the Fax Parameter No. 13 (AUTO JOURNAL PRINT) is
set to "Valid" (default setting) and the machine is printing
the received document(s) from memory, which also
happens to be the 32nd transaction, the machine will not
auto answer until the Transaction Journal completes
printing.
106
56
Cannot transmit or
receive
An information code will be shown on the display. Refer to the
information code table to find out the trouble.
99
No unit operation
To reset the machine, unplug the Power Cord for a few
seconds then plug it in again.
18
Troubleshooting
Symptom
Cause / Action
page
This feature is not compatible. The fax machine is designed to
answer after 8 rings if the TAM does not answer.
--
TAM that gives outgoing announcement only is not
compatible. The fax machine will work with a TAM that will
record incoming message (ICM).
--
A beep...beep sound is Speak a little slower between each word while recording an
recorded on the
outgoing message (OGM).
telephone answering
machine.
--
Fax machine starts up
in the middle of the
outgoing message
even though the caller
wants to leave a voice
message.
Make sure the outgoing message (OGM) does not have a
silent pause longer than 5 seconds.
--
Cannot record any
Set Fax Parameter No. 20 (Silent Detection) to "Invalid".And,
incoming message
instruct the calling party to press
twice on their touch-tone
(ICM). The fax machine
phone during the OGM to start up your fax machine remotely.
always starts up at the
end of the OGM and
before the tape
advances to the end of
last ICM. (Your TAM
only uses a single
cassette tape to give
OGM and record ICM.)
33
Cannot receive from a
machine that does not
send CNG signal (a
short beep tone every
3 seconds) after
dialing.
Set Fax Parameter No. 20 (Silent Detection) to "Valid".Or,
33
Cannot retrieve
message from the
answering machine
remotely, the fax
machine always starts
up after the command
code is entered.
Set Fax Parameter No. 20 (Silent Detection) to "Invalid".
TAM Interface Trouble Cannot utilize the
in Unattended TAM I/F remote turn-on feature
Mode (OUT Mode)
of the telephone
answering machine
(TAM). The fax
machine always
answers after the 8th
ring.
Fax machine will not
start up when the
telephone answering
machine is set to give
only an outgoing
message (OGM).
instruct the calling party to press
twice on their touch-tone
phone during the OGM to start up your fax machine remotely.
Cannot receive a fax
Check your outgoing message, if it is too long, the calling fax
message, but can
machine may have timed out. Try to shorten your outgoing
record voice message. message to less than 15 seconds, or ask the calling party to
program your telephone number in their fax machine with 3
pauses and a "#" at the end. (ex. 5551212 PAUSE PAUSE
PAUSE #)
33
Problem Solving
Mode
--
97
Troubleshooting
Mode
Symptom
Cause / Action
TAM Interface Trouble Fax machine will not
Increase the ring count for detection on the telephone
In Unattended Fax
start to receive with the answering machine.
Mode (OUT Mode)
telephone answering
machine in the autoanswer mode.
98
page
--
Troubleshooting
Information Codes
When something unusual occurs, the display may show one of the Information Codes listed below. These
will help you to identify and correct the problem.
Info.
Code
Meaning
Action
page
001
Recording paper jammed when feeding from the Remove the jammed paper.
Paper Tray.
101
007
Recording paper did not completely exit out of Remove the Drum Unit/Toner Cartridge
machine.
Assembly Cartridge and remove the jammed
paper.
101
010
No recording paper.
Load the recording paper.
17
030
Document is misfeeding.
1. Reload the document properly.
2. Remove the document jam.
3. Adjust ADF.
37
102
105
031
Document paper is too long or jammed.
Document length exceeds 78.8 inches (2 meters).
1. Reload the document properly.
2. Remove the document jam.
37
102
041
Out of toner.
Replace the Toner Cartridge.
15
043
Toner is getting low.
044
The Life Expectancy of the Drum Unit has been Replace the Drum Unit.
reached.
15
045
Drum Unit/Toner Cartridge Assembly is not installed.
Install the Drum Unit/Toner Cartridge Assembly.
15
061
ADF Door is open.
Close the ADF Door.
--
400
During initial handshake, receiving station did not 1. Check with the other party.
respond or communication error occurred.
2. Reload the document(s) and send again.
--
402
During initial
occurred.
--
403
No polling capability at the remote side.
404/405 During initial
occurred.
407
handshake,
handshake,
communication
communication
error Reload the document(s) and send again.
Ask remote side to set "POLLED=ON".
error Reload the document(s) and send again.
---
No confirmation from the receiving station for the Wait a few minutes and send again.
previous page sent.
--
408/409 Remote side confirmation of previous page is illegible. Wait a few minutes and send again.
--
Communication aborted on the transmitting side.
Check with the other party.
--
411
Polling password does not match.
Check the polling password.
66
412
No data from the transmitting side.
Check with the other party.
--
414
Polling password does not match.
Check the polling password.
66
Check with the other party.
--
416/417 Received data has too many errors.
418
420/421 Machine goes to receiving mode, but receives no 1. Remote side misdial.
command from the transmitting side.
2. Check with the other party.
--
422/427 Interface is incompatible.
Check with the other party.
--
433/434 Communication error occurred while receiving.
459
Check with the other party.
--
436/490 Received data has too many errors.
Check with the other party.
--
Problem Solving
410
99
Troubleshooting
Information Codes
Info.
Code
456
Meaning
•
•
Unit received a confidential document or was 1. Print a File List and check the contents.
requested to be polled of a confidential document 2. Wait until unit finishes printing.
under any of following conditions.
1. Not enough space in memory to receive the
confidential document.
2. Confidential Mailbox is full.
3. While printing received document(s).
Unit was requested to relay a document.
page
--
494
Communication error occurred while receiving.
Check with the other party.
--
495
Telephone line disconnected.
Check with the other party.
--
501/502 Communication error occurred using the internal V.34 Check with the other party.
Modem.
--
540/541 Communication error occurred while transmitting.
542
543/544
1. Reload the document(s) and send again.
2. Check with the other party.
--
Check with the other party.
--
Check with the other party.
--
550
Telephone line disconnected.
554/555 Communication error occurred while receiving.
570
A Remote Diagnostic or Firmware Update command Check the settings of the Fax Parameters No.
was received, while the Remote Diagnostic 51 and 52.
parameters are not set.
35
580
Sub-Address transmission to a unit that has no Sub- Check the remote station.
Address function.
--
581
Sub-Address Password transmission to a unit that has Check the remote station.
no Password Sub-Address function.
--
601
ADF Door was opened during ADF transmission.
Close the ADF Door and send again.
623
No document loaded on the ADF.
Reload the document(s) and send again.
--
630
Redial was not successful due to a busy line.
Reload the document(s) and send again.
--
631
During dialing, STOP was pressed.
Reload the document(s) and send again.
--
634
Redial was not successful due to no response from Check the telephone number and send again.
the called station or wrong number dialed.
Note: If busy tone was not detected, the machine
will only redial once.
--
638
Power failure occurred during the communication.
18
870
Memory overflow occurred while storing document(s) Transmit document(s) without storing into
into memory for transmission.
memory.
46
887
Power failure occurred.
94
NOTE
100
Action
Check the power cord and plug.
102
1. After identifying the problem and verifying the recommended action, if the information Codes
keep reoccurring or for help on Information Codes that appear on your machine but are not
listed above, please contact your local Panasonic Authorized Dealer.
Troubleshooting
Clearing a Recording Paper Jam
If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or
007.
To clear the jam, Info. Code 001
1
(1) Remove the Paper Tray Cover.
(1)
(2) Remove the jammed or wrinkled paper.
(2)
To clear the jam, Info. Code 007
1
(1) Open the ADF Door and Printer Cover.
(2) Remove the Drum Unit/Toner Cartridge
Assembly and Document Return Tray.
(1)
(3) Remove the jammed paper.
(2)
Problem Solving
(3)
NOTE
1. The Recording Paper Jam message display is reset only by opening and closing of the Printer
Cover.
101
Troubleshooting
Clearing a Document Jam
If a document becomes jammed in the machine, the display will show the Information Code 030 or 031.
To clear the jam
1
(1) Open the ADF Door.
(2) Remove the jammed document.
(1)
(2)
102
Troubleshooting
Cleaning the Document Scanning Area
If the receiving party reports that the received documents were black, or contained black lines, try making a
copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably
dirty and must be cleaned.
To clean the Scanning Area
1
(1) Open the ADF Door.
(2) Release the Scanning Guide Levers on
(1)
both sides.
(2)
Wipe the Scanning Area and Roller gently
with a soft cloth gauze saturated with ethyl
alcohol. Be sure to use a clean cloth, the
scanning area can be easily scratched.
Problem Solving
2
103
Troubleshooting
Cleaning the Printer Roller
If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty.
To clean the rollers
1
2
MAINTENANCE(1-9)
7
8
* PRINTING *
1
1
The machine will print out 3 Cleaning Charts.
Then, return to standby.
<PRINTER ROLLER CLEANING CHART>
HOW TO LOAD THE CLEANING CHARTS
1.REMOVE THE PAPER TRAY COVER
2.SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN
3.RE-INSTALL THE PAPER TRAY COVER
4.PRESS [FUNCTION][7][8][SET][1][SET][2]
TO START CLEANING
5.DISPOSE OF THE CLEANING CHARTS
*** SET THIS END TOWARDS THE BOTTOM OF PAPER TRAY, FACE DOWN ***
3
4
5
Load the Cleaning Charts into the Paper Tray face down.
MAINTENANCE(1-9)
7
8
* CLEANING *
1
2
The Machine will feed out the charts and clean the printer
roller.
104
Troubleshooting
Adjusting the Automatic Document Feeder (ADF)
If document misfeeding occurs frequently, we suggest you adjust the ADF.
To adjust the ADF
1
Slide the Pressure Adjusting Lever to the
desired position depending on the condition.
Position
2
3
To prevent no feed trouble
Standard position
To prevent multiple feed trouble
Problem Solving
1
Condition
105
Troubleshooting
Checking the Telephone Line
If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on
your machine (no automatic receive).
1
Unplug the Telephone Line Cable from the
telephone jack that was supplied by the
telephone company.
2
Plug a different regular telephone into the
3
Check for dial tone through the handset. If
same telephone jack.
there is still no dial tone, report it to your local
telephone company.
or
Call from another telephone to this number. If
the telephone does not ring, report it to your
local telephone company.
106
Appendix
Specifications
Compatibility
ITU-T Group 3
Coding Scheme
MH, MR, MMR (Conforms to ITU-T Recommendations)
Modem Type
ITU-T V.34, V.17, V.29, V.27 ter and V.21
Modem Speed
33600 - 2400 bps
Document Size
Max. : 10.1 x 78.7 in (257 x 2000 mm)
(with operator’s assistance)
Min. : 5.8 x 5.0 in (148 x 128 mm)
Document Thickness
Single page
Multiple pages
ADF Capacity
(Automatic Document Feeder)
Built-in, up to 20 Sheets
Scanning Method
Sheet Feeding with CIS type image sensor
Effective Scanning Width
8.3 in (212 mm)
: 0.0024 - 0.0060 in (0.06 - 0.15 mm)
: 0.0024 - 0.0039 in (0.06 - 0.10 mm)
Scanner Resolution
Horizontal
203 pels/inch
(8 pels/mm)
203 pels/inch
(8 pels/mm)
203 pels/inch
(8 pels/mm)
Standard
Fine
Super Fine
Recording Method
Laser printer
Recording Paper
Plain Paper
Recording Paper Size
Letter, A4 or Legal
Printer Resolution
Fax/Copy Mode
Printer Mode
Effective Recording Size
Letter
A4
Legal
x
x
x
x
x
x
Vertical
98 lines/inch
(3.85 lines/mm)
196 lines/inch
(7.7 lines/mm)
391 lines/inch
(15.4 lines/mm)
: 406 x 391 dpi
: 600 x 600 dpi
: 8.2 x 10.7 in (208 x 271 mm)
: 8.0 x 11.4 in (202 x 289 mm)
: 8.2 x 13.7 in (208 x 348 mm)
Print Margin
0.16 in
(4 mm)
0.16 in
(4 mm)
0.16 in
(4 mm)
107
Appendix
0.16 in
(4 mm)
Specifications
108
Recording Paper Capacity
Approx. 150 sheets (using 20 lbs paper)
One-Touch/Abbreviated Dialing
Memory Capacity
100 stations
(including 16 One-Touch keys and 2 Program keys)
Each station can register up to 36 digits for each telephone number (including
pauses and spaces) and up to 15 characters for each station name
Image Memory Capacity
60 pages
(Based on ITU-T Image No.1 chart using Standard Resolution)
Power Supply
108-132 VAC, 47-63 Hz, Single Phase
Power Consumption
Standby (Sleep Mode : On)
Standby (Energy-Saver : On)
Standby (Energy-Saver : Off)
[Room temperature : 77°F (25°C)]
Transmission
Reception
Copy
Maximum
Less than 0.7 Wh
Approx. 5.5 Wh
Approx. 17 Wh
Approx.
Approx.
Approx.
Approx.
Dimensions
14.0 (W) x 14.3 (D) x 8.7(H) in
(355 x 364 x 220 mm)
(excluding Projections and optional Paper Tray)
Weight
Approx. 16.1 lbs (Approx. 7.3 kg)
(excluding consumable supplies and options)
Operating Environment
Temperature
: 50 to 95°F (10 to 35°C)
Relative Humidity : 15 to 70%
FCC Registration Number
BTLMUL-44605-FA-E
Ringer Equivalence
3.3B
17 W
450 W
450 W
470 W
Recording Paper Specifications
In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of
paper available. We recommend that you test various papers until you obtain the results you are looking for.
The following table summarizes the major specifications to consider when selecting white or colored paper.
16 to 24 lb (60 to 90 g/m2)
Cut Edge Conditions
Cut with sharp blades, no visible frayed edges
Grain
Long grain
Moisture Content
3.7% to 5.3% by weight
Opacity
88% minimum
Packing
Polylaminated moisture-proof ream wrap
Sizes
Letter
A4
Legal
Type
Cut sheet
: 8.5 x 11 in (216 mm x 279 mm)
: 8.3 x 11.7 in (210 mm x 297 mm)
: 8.5 x 14 in (216 mm x 356 mm)
1. It is possible that the paper could meet all of the specifications listed above and still not print
well because of the variations in paper manufacturing. Therefore, we recommend that you test
the paper thoroughly before purchasing large quantities.
109
Appendix
NOTE
Basic Weight
Options and Supplies
Please contact your local Panasonic dealer for availability.
A. Options:
Order No.
Picture
UE-403167
Description
Handset Kit
B. Supplies:
Order No.
110
Picture
Description
UG-3220
Drum Unit
UG-3221
Toner Cartridge
FCC Notice for User in USA
!
WARNING
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to
Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful
interference in a residential installation. This equipment generates, uses and can radiate radio frequency
energy and, if not installed and used in accordance with the instructions, may cause harmful interference to
radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be
determined by turning the equipment off and on, the user is encouraged to try to correct the interference by
one of the following measures:
1. Reorient or relocate the receiving antenna.
2. Relocate fax machine with respect to receiver or other equipment.
3. Connect fax machine into outlet on a circuit different from that to which the receiver is connected.
4. Consult the dealer or an experienced radio/TV technician for help.
Warning: To assure continued compliance, use only shielded interface cable when connecting the facsimile
machine parallel interface port to host computer. Also, any changes or modifications not expressly approved
by the party responsible for compliance could void the user’s authority to operate this equipment.
This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1)
This device may not cause harmful interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
Responsible Party:
Matsushita Electric Corporation of America
One Panasonic Way, Secaucus, NJ 07094
Technical Support:
Panasonic Document Imaging Company/Technical Support Department
Two Panasonic Way, Secaucus, NJ 07094
1-800-225-5329
Email: [email protected]
Ask your telephone company or installer to install the jack suitable for your device if such is not available.
A FCC Compliant telephone cord and modular plug is provided with this equipment. This equipment is
designed to be connected to the telephone network or premises wring using a compatible modular jack that
is Part 68 compliant.
The REN is useful to determine the quantity of devices you may connect to your telephone line and still
have all of those devices ring when your telephone number is called. In most, but not all areas, the sum of
the REN ’s of all devices connected to one line should not exceed five (5.0). To be certain of the number of
devices you may connect to your line, as determined by the REN, you should contact your local telephone
company to determine the maximum REN for your calling area.
If your telephone equipment causes harm to the telephone network, the Telephone Company may
discontinue your service temporarily. If possible, they will notify you in advance. But if advance notice isn’t
practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with
FCC.
Your telephone company may make changes in it’s facilities, equipment, operations or procedures that
could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you
an opportunity to maintain uninterrupted telephone service.
111
Appendix
If you experience trouble with this telephone equipment, please contact the manufacturer’s authorized
service agency for information on obtaining service or repairs. The telephone company may ask that you
disconnect this equipment from the network until the problem has been corrected or until you are sure that
the equipment is not malfunctioning.
FCC Notice for User in USA
This equipment is hearing aid compatible.
For protection against the risk of electric shock, always disconnect all cables from the wall outlet before
servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected to party
lines. Connection to party line service is subject to state tariffs. (Contact the state public utility commission,
public service commission or corporation commission for information.)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or
other electronic device to send any message via telephone facsimile machine unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of transmission the
following information:
1. Date and Time of transmission; and,
2. Identification of either business, business entity or individual sending the message: and,
3. Telephone number of either the sending machine, business, business entity or individual.
In order to program this information into your facsimile machine, you should refer to page number 22 and 25
in this Operating Instructions to complete the steps.
Example of Header Format (LOGO, ID Number setting)
OCT-12-2001 09:00
1) Date and Time
PANASONIC
2) LOGO
201 348 7000
P.01/05
3) ID Number
®
As an ENERGY STAR Partner, Panasonic has determined that this product
®
meets the ENERGY STAR guidelines for energy efficiency.
This voluntary program specifies certain energy consumption and usage
standards. This product will automatically "power down" after a specified
®
period of non-use. The use of this ENERGY STAR compliant product will
reduce energy consumption and ultimately benefit the environment.
The default functions can be adjusted depending on your office requirements.
Please see your authorized Panasonic dealer for more details.
NOTE
112
1. This equipment complies with Part 68 of the FCC Rules. On the rear panel of this equipment is
a label that contains, among other information, the FCC Registration Number and Ringer
Equivalence Number (REN) for this equipment. You must, upon request, provide this
information to your telephone company.
Notice to User in Canada
NOTICE
This equipment meets telecommunications network protective, operational and safety requirements as
prescribed in the appropriate Terminal Equipment Technical Requirements document(s). This is confirmed
by marking the equipment with the Industry Canada certification number. The Department does not
guarantee the equipment will operate to the user’s satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of
the local telecommunications company. The equipment must also be installed using an acceptable method
of connection. The customer should be aware that compliance with the above conditions may not prevent
degradation of service in some situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may
give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
!
CAUTION
Users should not attempt to make such connections themselves, but should contact the appropriate electric
inspection authority, or electrician, as appropriate.
NOTICE
113
Appendix
The ringer equivalence number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on an
interface may consist of any combination of devices subject only to the requirement that the sum of the
ringer equivalence numbers of all the devices does not exceed 5.
Notice to User in Canada
Avis
L'étiquette de Industrie Canada identifie le matériel homologué. Cette étiquette certifie que le matériel est
conforme à certaines normes de protection, d'exploitation et de sécurité des réseaux de
télécommunications. Le Ministère n'assure toutefois pas que le matériel fonctionnera à la satisfaction de
l'utilisateur. Avant d'installer ce matériel, l'utilisateur doit s'assurer qu'il est permis de le raccorder aux
installations de l'entreprise locale de télécommunication. Le matériel doit également être installé en suivant
une méthode acceptée de raccordement.
L'abonné ne doit pas oublier qu'il est possible que la conformité aux conditions énoncées ci-dessus
n'empêche pas la dégradation du service dans certaines situations. Les réparations de matériel
homologué doivent être effectuées par un centre d'entretien canadien autorisé désigné par le fournisseur.
La compagnie de télécommunications peut demander à l'utilisateur de débrancher un appareil à la suite de
réparations ou de modifications effectuées par l'utilisateur ou à cause de mauvais fonctionnement. Pour sa
propre protection, l'utilisateur doit s'assurer que tous les fils de mise à la terre de la source d'énergie
électrique, des lignes téléphoniques et des canalisations d'eau métalliques, s'il y en a, sont raccordé
ensemble. Cette précaution est particulièrement importante dans les régions rurales.
!
Avertissement
L'utilisateur ne doit pas tenter de faire ces raccordements lui-même; il doit avoir recours à un service
d'inspection des installations électriques, ou à un électricien, selon le cas.
Avis
L'indice d'équivalence de la sonnerie (IES) assigné à chaque dispositif terminal indique le nombre maximal
de terminaux qui peuvent être raccordés à une interface. La terminaison d'une interface téléphonique peut
consister en une combinaison de quelques dispositifs, à la seule condition que la somme d'indices
d'équivalence de la sonnerie de tous les dispositifs n'excède pas 5.
114
Glossary
ABBR. No.
(Abbreviated Number)
The ability to store full phone numbers into the dialer and then utilizing a short series of
keystrokes to speed dial that number in the future.
Access Code
A 4-digit programmable access code that prevents unauthorized operation of your Fax.
ADF
(Automatic Document
Feeder)
The mechanism that delivers a stack of document pages to the scanner one page at a time.
Automatic Reception
The mode that allows you to receive fax documents without user intervention.
Auto Print Reduction
The method of automatically reducing a received document so that it can be printed onto a
standard size piece of plain paper. For example, your machine will reduce an incoming Legal
size page to 75% of its original size so it could fit on a Letter size page.
BPS (Bits Per Second)
The amount of data that is transmitted over the phone line. Your machine can start at each
Max. Modem speed and automatically steps down to suitable speed depending on the phone
line condition and the receiving machines capabilities.
(Max. Modem Speed: 33,600 BPS)
C.C.I.T.T.
Consultative Committee on International Telegraph and Telephone. This organization has
presently developed four groups of industry standards that insure facsimile compatibility.
Character ID
A programmed proprietary code name that allows up to 16 alphanumeric characters
identifying your facsimile machine.
Character Keys
The keys that are used to enter letters and symbols for various programming functions.
Coding Scheme
The data compression method used by facsimile machines. Your machine utilizes Modified
Huffman (MH), Modified Read (MR) and Modified Modified Read (MMR) coding schemes.
COMM. JOURNAL
Refers to either the Communication Journal, Relay Transmission Report, or the Confidential
XMT Report.
Contrast
Signifies the scanning sensitivity in terms of lightness and darkness of your original
transmitting pages.
DDD
A telephone service that allows unassisted dialing, no operator assistance is required.
(Direct Distance Dialing)
Deferred Transmission
The ability to send documents to other stations at a later time.
Direct Dialing
The method of dialing where you enter the entire telephone number through the keypad.
Directory Search Dialing Allows you to dial a full telephone number by searching the station’s name entered in the
One-Touch keys or Abbreviated dialing numbers.
Directory Sheet
The list that contains the station names that are programmed into your unit.
DTMF (Dual Tone Multi- Dialing method that sends a different set of frequencies for each digit of the telephone
Frequency)
keypad. Commonly refers to touch tone dialing.
ECM (Error Correction The ability to correct transmission errors as detected during the transmitting phone call.
Mode)
Energy-Saver Mode
Saves energy by consuming less power than when in standby mode by turning off the fuser
unit after the specified time.
FAX Forward
The ability to forward all incoming faxes to the registered station in the specified ABBR No.
FAX Parameter List
The list that contains the home FAX parameters settings that you have programmed into your
machine.
F.C.C.
Federal Communications Commission. The U.S. Government organization that regulates
communications originating or terminating in the United States.
File
A task that has been stored into the memory of your unit. Examples are deferred
transactions.
Fixed Print Reduction
The method that allows you to determine one reduction rate, such as 75%, for all incoming
documents.
115
Appendix
FAX/TEL Auto Switching The ability to share a single telephone line for both fax and voice usage.
Glossary
Function
The control panel key that will be utilized to begin an operation or configuration of a feature.
G3 Mode (Group 3)
Refers to the standards and transmission capabilities of the current generation of facsimile
machines.
Group Dialing
The ability to program many telephone numbers into a single station so that many locations
can be dialed in sequence utilizing a single keystroke.
Halftone
A scanning technique to distinguish levels of gray from black and white. Your machine can
detect up to 64 levels of gray in halftone mode.
Handshaking
The exchange of a group of control signals that communicate between the transmitter and
receiver. These signals determine the condition at which communication can occur.
Header
A row of information that is transmitted by the sending machine and printed on the top of
each page by the receiving unit. This identifies the transmitting unit and information about the
transmission, such as time and date.
IN/OUT Mode
IN (Attended reception) and OUT (Unattended reception) mode can be easily changed by
just pressing the OUT button. When IN or OUT mode is selected, the reception mode will be
set according to the setting in the Fax Parameter 15 and 16.
IN Mode
: TEL (Fax manual reception)
: FAX/TEL Auto Switch
OUT Mode : FAX (Fax automatic reception)
: TAM I/F
ITU-T
International Telecommunication Union - Telecommunication, formerly known as C.C.I.T.T.
ITU-T Image No.1
An industry standard document that allows comparisons of the transmission speeds and
capabilities of facsimile machines.
ID
A programmable address of up to 20 digits identifying your machine.
Image Memory Capacity This signifies the amount of memory available in your unit capable of storing pages of
documents. All page units of measure are based on the ITU-T Image No.1.
Individual Transmission A report that is printed by the transmitting unit stating information regarding the last document
Journal
transaction.
116
Industry Canada
(D.O.C.)
Department of Communications. The Canadian Government organization that regulates
communications originating or terminating in Canada.
Information Code
A code that is internally generated by your Fax machine stating a specific operational error or
machine failure.
Journal
A report that is printed by your unit listing the last 32 transactions.
Keypad
A group of numeric keys located on your control panel.
LCD
Liquid Crystal Display. The display area of your machine.
Logo
Your programmed company name or identification up to 25 alphanumeric characters.
Manual Reception
A mode that requires operator intervention to receive an incoming document.
Memory Transmission
The documents are scanned into memory before actual connection to the phone line for
transmission.
Modem
A device that converts signals from your fax machine into signals that can be transmitted
over telephone lines.
Multi-Station
Transmission
The ability to broadcast the same set of documents to a programmed number of locations.
Off-Hook Dialing
The direct dialing of a telephone number with the handset out of the cradle or "off the hook."
On-Hook Dialing
The direct dialing of a telephone number with the handset in the cradle or "on the hook."
One-Touch Dialing
The ability to dial an entire telephone number by pressing one key.
Overlap Printing
Documents too long to be reduced are automatically printed on two pages with approximately
10 mm overlap.
Panasonic Super
Smoothing
An electronic image enhancement (Panasonic Super Smoothing) that will create a particular
pattern for the improvement of copy quality.
Glossary
Polling
The ability to retrieve a document(s) from another facsimile machine.
Polling Password
A 4-digit programmed code that enables the security of a document(s) being polled.
Power Saver Mode
To reduce the power consumption of the machine in standby, select the time period to turn
OFF the high temperature fuser unit when the printer is idle.
Print Reduction Modes
The methods used to determine how an incoming document will be reduced to print onto the
paper loaded in your machine.
Program Keys
Keys that are defined for storing a sequence of stations to be dialed or polled.
Protocol
A protocol is the special set of rules for communicating that the end points in a
telecommunication connection use when they send signals back and forth. Both end points
must recognize and observe the protocol.
PSTN
Public Switched Telephone Network. Network of interconnected switching equipment and
transmission facilities.
Resolution
Relates to the number of dots scanned or printed per certain square. The quality of the image
increases as the number of dots per certain square increases.
Sleep Mode
The lowest power state that the machine enters after the specified time without actually
turning off.
Station Name
Alphanumeric ID which can be programmed for each One-Touch dialing and Abbreviated
dialing number.
Stored Documents
Documents that have been scanned and now are stored in your machine’s memory.
Sub-Address
ITU-T recommendation for further routing, forwarding or relaying of incoming faxes.
Sub-Address Password
ITU-T recommendation for additional security that corresponds to the Sub-Address.
Substitute Memory
Reception
Your machine’s ability to store an incoming document into its memory, when it runs out of
recording paper or toner.
Transmission
Reservation
The ability to preset a telephone number so that you may reserve a transmission while your
unit is performing another function.
TAM Interface
A capability of your unit to be connected and operate with a Telephone Answering Machine
(TAM).
User Parameter
Programmed parameters that provide information to other stations. Examples are logo,
character ID, date and time.
View Mode - File List
Allows you to view the brief contents of the memory files through the LCD display without
having to print the Memory File List.
View Mode - Journal
Allows you to view the brief contents of the journal through the LCD display without having to
print the journal.
117
Appendix
Transmission Password A 4-digit password that is checked when a document is transmitted.
ITU-T Image No. 1
All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
118
Index
A
ABBR Number List ........................................ 88, 89
Abbreviated Dialing Numbers ............................. 27
Access Code ....................................................... 73
ADF Capacity .................................................... 107
Automatic Document Feeder .............................. 37
Automatic Reduction ........................................... 61
C
Character ID........................................................ 24
Communication Journal (COMM. Journal) .... 39, 86
Contrast............................................................... 38
Control Panel ...................................................... 11
Copy.................................................................... 64
D
Date and Time..................................................... 22
Deferred Transmission........................................ 65
Diagnostic Password........................................... 35
Dialing Method (Tone or Pulse) .................... 20, 33
Direct Transmission ............................................ 46
Directory Search Dialing ..................................... 49
Directory Sheet ................................................... 31
Distinctive Ring Detector (DRD).......................... 75
Document Jam .................................................. 102
Document Misfeeding ....................................... 105
Document Size.................................................. 107
Document Thickness......................................... 107
Drum Unit ............................................................ 15
F
Fax / Tel Auto Switching Mode ........................... 58
Fax Forward ........................................................ 78
FAX Parameter List ............................................. 92
Fax Parameter Table .......................................... 33
Firmware Update................................................... 9
Fixed Reduction .................................................. 61
Function Key List................................................... 9
G
Group Dialing ...................................................... 68
H
Header Format .................................................... 33
Header Print ........................................................ 33
I
ID Number........................................................... 25
Image Memory Capacity ................................... 108
IND. XMT Journal................................................ 83
ITU-T Image No. 1 ............................................ 118
L
Loading Documents .............................................36
LOGO...................................................................23
M
Memory Transmission..........................................41
Monitor Volume....................................................21
O
Off-Hook Dialing...................................................50
One-Touch Keys ..................................................27
One-Touch List ....................................................89
One-Touch/Abbreviated Dialing Numbers ...........27
On-Hook Dialing...................................................51
Operating Environment ......................................108
Overlap Printing ...................................................62
P
Paper Specifications ..........................................109
Pause...................................................................11
Polling ..................................................................66
Polling Password .................................................66
Power Consumption...........................................108
Pressure Adjusting Lever...................................105
Print Collation.......................................................63
Print Margin........................................................107
Print Reduction Ratio ...........................................61
Program Keys ......................................................68
Program List.........................................................91
R
Received Time Print.............................................33
Recording Paper Jam ........................................101
Redialing ..............................................................54
Reduction Ratio ...................................................34
Resolution ............................................................38
Ringer Volume .....................................................21
S
Scanner Resolution............................................107
Sub-Address Password .......................................35
Sub-Addressing ...................................................79
Substitute Memory Reception..............................63
T
TAM Interface Mode ............................................59
Toner Cartridge....................................................15
Transmission Reservation ...................................52
U
User Parameters..................................................22
J
Journal ................................................................ 82
K
Key/Buzzer Volume............................................. 33
119
U.S.A. Only
WARRANTY
PANASONIC DOCUMENT IMAGING COMPANY MAKES NO WARRANTIES, GUARANTEES OR
REPRESENTATIONS, EXPRESSED OR IMPLIED, TO CUSTOMER WITH RESPECT TO THIS
PANASONIC FACSIMILE MACHINE, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTY
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
PANASONIC DOCUMENT IMAGING COMPANY ASSUMES NO RISK AND SHALL NOT BE SUBJECT
TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT,
SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY
THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC
FACSIMILE MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.
For Service, Call:
Panasonic Document Imaging Company
A Business Unit of Matsushita Electric Corporation of America
Two Panasonic Way
Secaucus, New Jersey 07094
Panasonic Canada Inc.
5770 Ambler Drive
Mississauga, Ontario L4W 2T3
M0601-0
DZSD001463-0
August 2001
Printed in Japan
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