REQUEST FOR BID THIS IS NOT AN ORDER titled “
RETURN TO: University of Wisconsin-Madison Purchasing Services 21 N Park St, Suite 6101 Madison, WI 53715-1218 Refer to Section 1 titled “SUBMITTAL INSTRUCTIONS”. REQUEST FOR BID All correspondence must reference the bid number. THIS IS NOT AN ORDER Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made. OFFICIAL SEALED BID NUMBER: 10-0034 AGENT: Vint Quamme at (608) 262-1147 ISSUE DATE: 09/18/09 FAX NUMBER: (608) 262-4467 DUE DATE: 09/28/09 2:00 PM CDT _________________________________________________ Bid prices and terms shall be firm for a minimum of sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid or negotiated by the UW-Madison Purchasing Services. E MAIL: [email protected] If NO BID (check here) and return. DESCRIPTION 10-0034 / AMENDMENT #1 / 2 AXIS CNC HORIZONTAL LATHE Amendment #1 issued to: (1) correct department listed in Section 2.2 (Page 3); and (2) correct delivery destination in Section 5.1 (Page 7) to Reynolds Transfer. Changes are highlighted. Replace Pages 3 and 7 of 26. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is acc urate under penalty of perjury. COMPANY NAME: _________________________________________________________________________________________________ SIGNATURE: _____________________________________________________________________________DATE ____________________ TYPE OR PRINT NAME: _____________________________________________________________________________________________ TITLE: _______________________________________________________ TELEPHONE NUMBER: (_______) _____________________ FEIN NUMBER: _________________________________ FAX NUMBER: (_______) _____________________ EMAIL ADDRESS: __________________________________________________________________________________________________ UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 AMENDMENT #1 BID NO.: 10-0034 PAGE 3 OF 26 SECTION #2: GENERAL INFORMATION 2.1 Purpose: The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing Services Department, hereinafter referred to as "Purchasing," requests bids for the purchase of 2 Axis CNC Horizontal Lathe. Scope: The University anticipates purchasing one (1) Horizontal Lathe per this bid, item quantities identified on the "ITEMIZED BID LIST" are for bid purposes only . The University does not guarantee to purchase any specific quantity or dollar amount. Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a given specification, condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing reserves the right to delete that specification, condition of bid or item without having to complete the bid process again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This contract bid document and the awarded bidder’s (Contractor’s) response information shall become the Contract. See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services desired. If you are bidding an alternate item, please provide complete specifications, documents and materials showing performance features and details for the items/services you propose to furnish for the items being bid. For alternate items being bid, the Bidder must clearly identify by manufacturer’s name, catalog and model number. See “Standard Terms and Conditions,” items 1, 2, 3, and 5.1. Revisions to this bid may be made only by an official written amendment issued by Purchasing. 2.2 Definitions: The following definitions are used throughout the Special Conditions of Bid: Agent means UW Madison Purchasing Services person responsible for this Request for Bid. Bidder means a firm submitting a bid in response to this Request for Bid Contractor means successful Bidder awarded the bid. Department means UW-Madison Department of Engineering. Chemistry. MBE means Minority Business Enterprise. RFB means Request for Bid. State means State of Wisconsin. University means University of Wisconsin-Madison. 2.3 Affirmative Action: As a State agency, the University requires contractors issued any purchase order exceeding $25,000.00 to provide an Affirmative Action Plan. Failure to comply appropriately with these requirements may lead to your company being banned from doing business with any agency of the State of Wisconsin. Additionally, failure to comply with this requirement may result in termination of this contract and withholding of payment. On the Bidder Response Sheet please provide the requested information. For additional information see section 17.0 of the Standard Terms and Conditions (http://www.bussvc.wisc.edu/purch/stdterms1.html). Some exceptions may apply. FAQ info is available at: http://www.bussvc.wisc.edu/purch/VendorInfo/AffAction/AffirActionInfo.html. Instructions for completing a plan are available upon request. UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 AMENDMENT #1 BID NO.: 10-0034 PAGE 7 OF 26 SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS 5.1 F.O.B. Destination Freight Prepaid Included and Installed: Items are to be installed at 1400 Engineering Drive, Madison, WI, F.O.B. DESTINATION FREIGHT PREPAID INCLUDED AND INSTALLED. delivered to Reynolds Transfer, 725 E. Mifflin Street, Madison, WI 53703 with installation to occur later. Bid prices must include all packing, freight, insurance, set-up, instruction and operation manual charges. Items must be set in place connected to utilities as applicable, installed in the area designated by University personnel, demonstrated to be in operating condition, and approved by University personnel. All debris must be removed from the University premises and properly disposed of by the Contractor. Upon installation, all operating instructions and operating and maintenance manuals must be furnished to University personnel as identified. The Contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 22.0 Insurance” and Section 5.3 below. Delivered Duty Unpaid (DDU). Bidders must include costs from bidders door to port of destination and local delivery charges. The University will be responsible for all United States duty fees, port of entry documentation fees, custom clearance, tax, etc., if applicable. Please indicate on the Bidder Response Sheet the Country of Origin and Shipping Point. NOTE: As necessary, awarded contractor must use the University’s contracted customs broker, identified on the purchase order. Failure to bid FOB Destination Freight Prepaid Included and Installed in price may disqualify your bid. -AND5.1 On Site Service: In carrying out the scope of this Contract, the Contractor shall be required to perform services on University property. Bidders cost must include all transportation and insurance charges. The contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 22.0 Insurance” and Section 5.3 below. 5.2 Timeliness of Delivery: Delivery is desired on or before October 15, 2009. Please state if this requirement can be met. If unable to deliver by the stated date, please indicate on the Bidder Response Sheet the earliest delivery date possible. Timeliness of delivery may be used in evaluation for bid award. 5.3 Insurance: The Contractor shall maintain insurance levels as required in STANDARD TERMS AND CONDITIONS, SECTION 22.0. A certificate of insurance must be provided upon request and provided on an annual basis. If a certificate is required, the Contractor shall have added “The Board of Regents of the University of Wisconsin System, its officers, employees and agents” as an additional insured under the commercial general, automobile and Contractor’s liability policies on any insurance certificate provided.
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