REQUEST FOR BID THIS IS NOT AN ORDER titled “

REQUEST FOR BID THIS IS NOT AN ORDER  titled “
RETURN TO: University of Wisconsin-Madison
Purchasing Services
21 N Park St, Suite 6101
Madison, WI 53715-1218
Refer to Section 1 titled “SUBMITTAL INSTRUCTIONS”.
REQUEST FOR BID
All correspondence must reference the bid number.
THIS IS NOT AN ORDER
Unless otherwise noted, public openings will be on the date
and time specified. Award(s), if any, will be made as soon
thereafter as possible.
The bid abstract will be on file and is open to public inspection
only after award determination has been made.
OFFICIAL SEALED
BID NUMBER: 10-0034
AGENT: Vint Quamme at (608) 262-1147
ISSUE DATE:
09/18/09
FAX NUMBER: (608) 262-4467
DUE DATE:
09/28/09
2:00 PM CDT
_________________________________________________
Bid prices and terms shall be firm for a minimum of sixty (60)
days from the date of bid opening, unless otherwise specified
in this Request for Bid or negotiated by the UW-Madison
Purchasing Services.
E MAIL: [email protected]
If NO BID (check here)
and return.
DESCRIPTION
10-0034 / AMENDMENT #1 / 2 AXIS CNC HORIZONTAL LATHE
Amendment #1 issued to: (1) correct department listed in Section 2.2 (Page 3); and (2) correct delivery
destination in Section 5.1 (Page 7) to Reynolds Transfer. Changes are highlighted. Replace Pages 3 and 7
of 26.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the
amendment.
All other terms and conditions remain the same. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the
UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that
we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in
restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that
this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has
not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is acc urate
under penalty of perjury.
COMPANY NAME: _________________________________________________________________________________________________
SIGNATURE: _____________________________________________________________________________DATE ____________________
TYPE OR PRINT NAME: _____________________________________________________________________________________________
TITLE: _______________________________________________________ TELEPHONE NUMBER: (_______) _____________________
FEIN NUMBER: _________________________________
FAX NUMBER:
(_______) _____________________
EMAIL ADDRESS: __________________________________________________________________________________________________
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #1
BID NO.: 10-0034
PAGE 3 OF 26
SECTION #2: GENERAL INFORMATION
2.1
Purpose:
The University of Wisconsin-Madison, hereinafter referred to as the "University", through its Purchasing
Services Department, hereinafter referred to as "Purchasing," requests bids for the purchase of 2 Axis
CNC Horizontal Lathe.
Scope:
The University anticipates purchasing one (1) Horizontal Lathe per this bid, item quantities identified on the
"ITEMIZED BID LIST" are for bid purposes only . The University does not guarantee to purchase any specific
quantity or dollar amount.
Conditions of bid which include the word “must” or “shall” describe a mandatory requirement. All specifications
are defined as mandatory minimum requirements unless otherwise stated. If no bidder is able to comply with a
given specification, condition of bid or provide a specific item/service on the Itemized Bid List, Purchasing
reserves the right to delete that specification, condition of bid or item without having to complete the bid process
again. FAILURE TO MEET A MANDATORY REQUIREMENT SHALL DISQUALIFY YOUR BID. This
contract bid document and the awarded bidder’s (Contractor’s) response information shall become the
Contract.
See SPECIFICATIONS and/or ITEMIZED BID LIST for the minimum acceptable specifications for items/services
desired. If you are bidding an alternate item, please provide complete specifications, documents and materials
showing performance features and details for the items/services you propose to furnish for the items being bid.
For alternate items being bid, the Bidder must clearly identify by manufacturer’s name, catalog and model
number. See “Standard Terms and Conditions,” items 1, 2, 3, and 5.1.
Revisions to this bid may be made only by an official written amendment issued by Purchasing.
2.2
Definitions:
The following definitions are used throughout the Special Conditions of Bid:
Agent means UW Madison Purchasing Services person responsible for this Request for Bid.
Bidder means a firm submitting a bid in response to this Request for Bid
Contractor means successful Bidder awarded the bid.
Department means UW-Madison Department of Engineering. Chemistry.
MBE means Minority Business Enterprise.
RFB means Request for Bid.
State means State of Wisconsin.
University means University of Wisconsin-Madison.
2.3
Affirmative Action:
As a State agency, the University requires contractors issued any purchase order exceeding $25,000.00 to
provide an Affirmative Action Plan. Failure to comply appropriately with these requirements may lead to your
company being banned from doing business with any agency of the State of Wisconsin. Additionally,
failure to comply with this requirement may result in termination of this contract and withholding of payment. On
the Bidder Response Sheet please provide the requested information.
For additional information see section 17.0 of the Standard Terms and Conditions
(http://www.bussvc.wisc.edu/purch/stdterms1.html). Some exceptions may apply. FAQ info is available at:
http://www.bussvc.wisc.edu/purch/VendorInfo/AffAction/AffirActionInfo.html. Instructions for completing a plan
are available upon request.
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #1
BID NO.: 10-0034
PAGE 7 OF 26
SECTION #5: PERFORMANCE AND CONTRACT REQUIREMENTS
5.1
F.O.B. Destination Freight Prepaid Included and Installed:
Items are to be installed at 1400 Engineering Drive, Madison, WI, F.O.B. DESTINATION FREIGHT PREPAID
INCLUDED AND INSTALLED. delivered to Reynolds Transfer, 725 E. Mifflin Street, Madison, WI 53703
with installation to occur later. Bid prices must include all packing, freight, insurance, set-up, instruction and
operation manual charges. Items must be set in place connected to utilities as applicable, installed in the area
designated by University personnel, demonstrated to be in operating condition, and approved by University
personnel. All debris must be removed from the University premises and properly disposed of by the
Contractor. Upon installation, all operating instructions and operating and maintenance manuals must be
furnished to University personnel as identified.
The Contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 22.0
Insurance” and Section 5.3 below.
Delivered Duty Unpaid (DDU). Bidders must include costs from bidders door to port of destination and local
delivery charges. The University will be responsible for all United States duty fees, port of entry documentation
fees, custom clearance, tax, etc., if applicable.
Please indicate on the Bidder Response Sheet the Country of Origin and Shipping Point.
NOTE: As necessary, awarded contractor must use the University’s contracted customs broker, identified
on the purchase order.
Failure to bid FOB Destination Freight Prepaid Included and Installed in price may disqualify your bid.
-AND5.1
On Site Service:
In carrying out the scope of this Contract, the Contractor shall be required to perform services on University
property. Bidders cost must include all transportation and insurance charges.
The contractor is required to maintain insurance in compliance with “Standard Terms and Conditions 22.0
Insurance” and Section 5.3 below.
5.2
Timeliness of Delivery:
Delivery is desired on or before October 15, 2009. Please state if this requirement can be met. If unable to
deliver by the stated date, please indicate on the Bidder Response Sheet the earliest delivery date possible.
Timeliness of delivery may be used in evaluation for bid award.
5.3
Insurance:
The Contractor shall maintain insurance levels as required in STANDARD TERMS AND CONDITIONS,
SECTION 22.0. A certificate of insurance must be provided upon request and provided on an annual basis.
If a certificate is required, the Contractor shall have added “The Board of Regents of the University of
Wisconsin System, its officers, employees and agents” as an additional insured under the commercial
general, automobile and Contractor’s liability policies on any insurance certificate provided.
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