BIDS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS:

BIDS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS:
State of Wisconsin
Wis. Statutes s.16.75
DOA-3070 (R08/2003)
BIDS MUST BE SEALED AND ADDRESSED TO:
AGENCY ADDRESS:
Department of Administration
Consolidated Agency Purchasing Services
101 E Wilson Street, 6h Floor
Madison WI 53703
If using PO Box, P.O. Box 7867, 53707-7867
REQUEST FOR BID #EC1150387
Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid
number. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting
purchasing office on or before the date and time that the bid is due. Bids dated and time stamped
in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of
a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being
properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not
included with sample packages or other bids. Bid openings are public unless otherwise specified.
Records will be available for public inspection after issuance of the notice of intent to award or the
award of the contract. Bidder should contact person named below for an appointment to view the
bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless
otherwise noted. The attached terms and conditions apply to any subsequent award.
Bids MUST be date and time stamped no later than:
THIS IS NOT AN ORDER
BIDDER (Name and Address)
April 11, 2011
Bidder fill in name and address here
Name (Contact for further information)
2:00 PM CT
Brenda Derge
Phone
Date
608-266-8613
March 11, 2011
Quote Price and Delivery FOB
Destination, Freight Prepaid and Allowed
Fax bids are not accepted
Description
REQUEST FOR BID
Educational Communications Board (ECB)
Alarm and Control System
FAXED BIDS OR EMAIL BIDS NOT ACCEPTED
Include the bidder name and address at upper left of this form.
We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids.
We claim certified disabled veteran-owned business preference. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED disabled veteran-owned business. Bidder must be
certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington
Ave., Madison, Wisconsin 53702,
We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center
Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605.
Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in
our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United
States.
Yes
No
Unknown
In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder,
competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of
perjury.
We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid.
Name of Authorized Company Representative (Type or Print)
Title
Signature of Above
Date
Phone
(
)
Fax
(
)
E-mail
This form can be made available in accessible formats upon request to qualified individuals with disabilities.
STATE OF WISCONSIN
REQUEST FOR BID (RFB) #EC1150387
Educational Communications Board (ECB)
Alarm and Control System
TABLE OF CONTENTS
1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
INTRODUCTION AND PURPOSE
BIDDER QUALIFICATIONS
BID PROCESS, PROCEDURES AND INSTRUCTIONS
BID REVIEW, ACCEPTANCE AND AWARD
GENERAL AND TECHNICAL SPECIFICATION REQUIREMENTS
PERFORMANCE AND SUPPORT REQUIREMENTS
COST INFORMATION
COST SHEET – Attachment A
REQUIRED FORMS
TERMS AND CONDITIONS
- SPECIAL, STANDARD AND SUPPLEMENTAL TERMS AND CONDITIONS
Attachments to RFB Document:
Request for Bid Form (DOA-3070), completed and signed
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Designation of Confidential & Proprietary Information (DOA-3027)
Attachment A: Cost Sheet
Attachment B: Bidder Qualification Sheet
1.0
INTRODUCTION AND PURPOSE
1.1
DESCRIPTION AND PURPOSE OF THE REQUEST FOR BIDS
The State of Wisconsin, Consolidated Agency Purchasing Services (CAPS) on behalf of the Wisconsin
Educational Communications Board (ECB), request bids for the purchase of equipment for a statewide alarm and
control system and intends to use the results of this process to award a contract. The State does not guarantee to
purchase any specific quantity or dollar amount. Bids that require a minimum number of commodities to be
ordered will be rejected.
The purpose of this bid is to purchase equipment to replace the existing statewide alarm and control system
currently in service. The alarm and control system monitors and controls equipment and facilities associated
with Wisconsin Public Radio and Wisconsin Public Television. This bid includes depot repair, telephone
support, and software upgrades. This bid does not require any installation services.
The resulting bid contract will be available for use by other State Agencies. When purchasing off this contract,
ECB will utilize the Division of State Facilities project #10G1M or other funding sources. No other State
Agency will use the Division of State Facilities project #10G1M.
1.2
BACKGROUND
The ECB is a state agency committed to ensuring that public radio and television programs and services are
made available throughout Wisconsin, and that these programs and services reflect and respond to the
educational and cultural needs of the state's residents.
The ECB plans, develops, constructs and operates statewide public radio, public television, and educational
telecommunication systems. Wisconsin Public Radio and Wisconsin Public Television are services of the ECB
and the University of Wisconsin-Extension.
1.3
CURRENT OPERATIONS DESCRIPTION
ECB currently operates an alarm and control system to monitor and control its Radio and Television transmitters,
the associated equipment, and tower lights. The alarm and control system also does facility monitoring of items
such as building temperature and power systems. The current system is based on a combination of industrial
computers at smaller sites and uses servers at larger sites and at the Network Operations Center located in
Madison, Wisconsin. The current system uses a mix of a Wide Area Network and dial-up point-to-point protocol
for its internal communications, and utilizes Modbus components for status, metering, and control interfaces.
The alarm and control system controls six television transmitters, 30 radio transmitters, and six television
translators. ECB operates the networks in a Central Casting model. Central Casting, in this bid, means Television
origination for all stations is from one Master Control Facility in Madison, Wisconsin. Radio origination is
primarily from Madison, Wisconsin studio facilities, with occasional programming origination from statewide
bureau locations.
ECB desires to replace the existing system due to hardware obsolescence, poor reliability, and to reduce the
ongoing staff efforts required to keep the system operational. ECB is seeking a replacement system that can be
cost-effectively deployed by midsummer 2011.
1.4
CONTRACT TERM AND RENEWAL
This RFB document, the awarded bidder’s response, and the purchase order shall become the contract unless a
separate contract is executed. The contract will be awarded for one year with the option to renew
60 calendar days prior to the end of the contract for two additional one-year terms by mutual written agreement
between ECB and the Contractor.
1.5
DEFINITIONS AND ACRONYMS
“Agency” means Wisconsin Educational Communications Board
“Bidder” means a vendor submitting a response to this Request for Bid
“CST” means Central Standard Time
“Contractor” means Successful bidder awarded the contract
“Department” means Wisconsin Educational Communications Board
“Depot Repair” means the Contractor facilitates repair on the Contractor’s premises
“DTMF” means Dual Tone Multi Frequency
“DVB” means Disabled Veteran-Owned Business
“DOA” means Department of Administration
“EAS” means Emergency Alert System
“ECB” means Wisconsin Educational Communications Board
“EIA” means Electronic Industries Alliance
“FCC” means Federal Communications Commission
“FOB” means Free on Board
“GPI” means General Purpose ground closure Interface
“IEC” means International Electrotechnical Commission
“kV” means kilovolts
“Macros” means a set of instructions that is represented in an abbreviated format. It is complex control
functions.
“Market-based” means a localized status overview display and the software provides a drill down capacity to
look at a site contained within a market
“MBE” means Minority Business Enterprise
“MHz” means Megahertz
“Modbus” means Modbus over TCP/IP protocol. It is the Internet common transport protocol and is a set of
layered protocols, providing a data transport mechanism between machines utilizing the Modbus.
Combining the versatile and scaleable physical network (Ethernet) with a universal networking standard
(TCP/IP) and using open Modbus gives an open, accessible network for exchange of process data.
“OEM” means Original Equipment Manufacturer
“POTS” means Plain Old Telephone Service
“RF” means Radio Frequency
“RFB” means Request for Bid
“SMS” means Short Message Service text communications
“SNMP” means simple network management protocol
“State” means State of Wisconsin
“State Agency” means State of Wisconsin Agencies or any of the University of Wisconsin Campuses
“TCP/IP” means Transmission Control Protocol / Internet Protocol
“USPS” means United States Postal Services
“Vendor” means a company that is providing a response to the solicitation
“VDC” means Voltage Direct Current
2.0
BIDDER QUALIFICATIONS
To be eligible for an award, bidder must be qualified and able to provide the following as required at the time of bid or the
bid response will not be considered. Bidder response shall be documented on Attachment B and Bidder must provide
required supporting documentation.
2.1
2.2
2.3
2.4
2.5
2.6
2.7
Bidder must be in the business of providing the commodities in this bid and must have done so for the past
5 years.
Bidder must be an authorized distributor or dealer of the original equipment manufacturer with service and repair
capabilities for the equipment. Provide documentation to show the authorization.
Online product documentation and manuals must be available via the internet through the duration of this
contract including any renewals. The link to this documentation must be provided at the time of the bid.
The Bidder must have a proven record of providing equipment used to monitor tower light performance in
accordance with FCC regulations.
Bidder must not have had a similar contract terminated in the last 5 years for reasons such as notice to stop
performance due to the vendor’s non-performance or poor performance and the issue of performance was either
(a) not litigated due to inaction on the part of the vendor, or (b) litigated, and such litigation determined that the
vendor was in default.
Bidder must include the following documented test results:
 Documentation of IEC 61000-4-2 (12kV impulse) compliance for all equipment to be installed at Radio
and / or Television transmitter sites.
 Documentation of IEC 61000-4-3 (RF immunity) compliance for all equipment to be installed at Radio
and / or Television transmitter sites.
Bidder shall indicate if any of the equipment requires proprietary tools for installation.
Before the award of any Contract, the procurement specialist and the agency shall be satisfied that the bidder has
sufficient qualified resources available for performing the work described in this bid. It is the bidder’s responsibility to
acquaint the procurement specialist with these qualifications by submitting appropriate documentation or through the
references.
3.0
BID PROCESS, PROCEDURES AND INSTRUCTIONS
3.1
VENDORNET REGISTRATION
Only vendors registered with the State of Wisconsin’s VendorNet will receive future official notice for this
service/commodity. The State of Wisconsin’s purchasing information and vendor notification service is
available to all businesses and organizations that want to sell to the state. Anyone may access VendorNet on the
Internet at http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and
services that the state buys, and tips on selling to the state.
3.2
CORRESPONDENCE, CLARIFICATIONS AND QUESTIONS
Bidders are expected to raise any questions, exceptions, or additions they have concerning the RFB document by
March 22, 2011, 2:00 PM CT. If a vendor discovers any significant ambiguity, error, conflict, discrepancy,
omission, or other deficiency in this RFB, the vendor should immediately notify the below named individual of
such error and request modification or clarification of the RFB document.
Send all communications to [email protected] .
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part
of this RFB, supplements or revisions will be posted on VendorNet.
Any contact with State employees or administrative appointees concerning this RFB is prohibited, except as
authorized by the procurement specialist during the period from date of release of the RFB until the notice to
contract is released.
3.3
CALENDAR OF EVENTS
DATE
March 11, 2011
March 22, 2011, 2:00 PM CT
March 24, 2011
April 11, 2011, 2:00 PM CT
EVENT
Date of Issue of the RFB
Date Questions Due
Estimated Date for responses to questions posted on VendorNet
Bids Due from Bidders
Office hours are 8:00 am – 4:00 pm, Monday through Friday except when the building is closed on State
Holidays.
3.4
REASONABLE ACCOMMODATIONS
The State will provide reasonable accommodations, including the provision of informational material in an
alternative format, for qualified individuals with disabilities upon request. If the vendor needs accommodations
at a bid opening, contact Brenda Derge at (608) 266-8613 (voice).
3.5
SUBMITTING A BID
Bidders must submit one (1) clearly labeled original and one (1) copy identical copy, of all materials required
for acceptance of their bid by the deadline shown on the Request for Bid (DOA-3070) form. These materials
must be delivered to:
POSTAL ADDRESS
COMMON CARRIER ADDRESS
Brenda Derge, Procurement Specialist
Department of Administration
State Bureau of Procurement
PO Box 7867
Madison WI 53707-7867
Brenda Derge, Procurement Specialist
Department of Administration
State Bureau of Procurement
101 East Wilson Street, 6th Floor
Madison WI 53703
Bid must be received in the above office and time-stamped by the State Purchasing Office indicated in the RFB
prior to the stated opening time. Bids not so stamped will be considered late. Receipt of a bid by the State mail
system does not constitute receipt of a bid by the State Purchasing Office, for purposes of this Request for Bid.
All bids must be packaged and sealed in a box or envelope. Each bid shall show the following information on
the outside of the package:
Bidder’s Name
Bidder’s Address
Educational Communications Board (ECB) Alarm and Control System
RFB #EC1150387
Bid Due Date and Time
Attention: Brenda Derge
Bidders who do not follow all instructions contained in this document will have their bid rejected.
3.6
FAXED BID
Faxed bids will not be accepted.
3.7
E-MAILED BID
E-mailed bids will not be accepted.
3.8
FORMAT OF BID
Bidders responding to this RFB must comply with the following format requirements:
Bids should be typed and submitted on 8.5 by 11 inch paper bound securely. Bids should be organized using the
example provided below. The bid sections should be clearly marked with a tab noting the contents.
Tab
Signed Request for Bid Sheet (Form DOA-3070)
Include the signed Request for Bid sheet with the bid required for submittal of a bid. Bids submitted in
response to this RFB must be signed by the person in the vendor's organization who is responsible for
the decision as to the prices being offered in the bid or by a person who has been authorized in writing
to act as agent for the person responsible for the decision on prices.
Tab
State of Wisconsin Terms and Conditions (Form DOA-3054)
These standard and supplemental terms and conditions shall govern this bid and subsequent award.
Bidders must accept these terms and conditions or submit point-by-point exceptions along with
proposed alternative or additional language for each point, including any vendor contracts. Submission
of any standard vendor contracts as a substitute for language in the terms and conditions is not a
sufficient response to this requirement and may result in a rejection of the vendor’s bid. The State
reserves the right to negotiate contractual terms and conditions other than those in the State of
Wisconsin Contract when it is in the best interest of the State to do so.
Tab
Attachment A: Cost Sheet
Provide the completed and signed cost information on the Cost Sheet (Attachment A). All costs for
furnishing the product(s) and/or service(s) included in the bid in accordance with the terms and
conditions in this RFB must be included.
Provide the list of the make/model numbers and the ordering/optioning codes for all equipment bid.
4.0
Tab
Attachment B: Bidder Qualifications Sheet
Provide the completed and signed Attachment B. Include any required documentation for Attachment
B in this section.
Tab
Required Forms and Additional Information
 Bidder shall provide a copy of the warranty or warranties.
 Vendor Information (DOA-3477)
 Designation of Confidential & Proprietary Information (DOA-3027)
 Vendor Reference (DOA-3478)
Bidder must include in its bid response a completed Vendor Reference Form, which is
attached, listing at least three (3) bidders with whom the bidder has done business similar to
that required by this solicitation within the last three (3) years. For each client/customer/buyer/
organization listed, the bidder must include the company name, address, contact person and
telephone number along with a brief description of the product/service, which was the basis for
the business relationship. The ECB will determine which, if any references to contact to assess
the quality of the product/service.
 Include all additional information that will be essential to an understanding of the bid. This
might include diagrams, excerpts from manuals, or other explanatory documentation that
would clarify and/or substantiate the bid document.
3.9
MULTIPLE BIDS
Multiple bids from a vendor will be permissible; however each bid must conform fully to the requirements for
bid submission. Each such bid must be separately submitted and labeled as Bid #1, Bid #2, etc. on each page
included in the response.
3.10
INCURRING COSTS
The State of Wisconsin is not liable for any cost incurred by a vendor in the process of responding to this RFB.
3.11
NEWS RELEASES
News releases pertaining to the RFB or to the acceptance, rejection, or evaluation of bids shall not be made
without the prior written approval of the State.
BID REVIEW, ACCEPTANCE AND AWARD
4.1
METHOD OF BID
Bidder must complete the Cost Sheet on Attachment A. All costs for furnishing the product are included in the
bid in accordance with the terms and conditions in this RFB. Bidders shall list of the make/model numbers and
the ordering/optioning codes for all equipment bid. Within the list, clearly note which equipment is bid for each
line on Attachment A.
Section 2 on Attachment A must be completed, but will not be used in the bid award.
4.2
METHOD OF AWARD
Award shall be made on the basis of the lowest responsive and responsible bidder submitting the lowest total
cost on Attachment A, column C, line 6. The State reserves the right to make no award. Responses received
without pricing will be rejected. In the event of bidder error in calculation, unit price shall prevail.
Bids that require that the State shall guarantee a specific quantity or dollar amount will be disqualified.
4.3
BID OPENING
Bids will be opened on April 11, 2011, 2:00 PM CT at 101 E. Wilson St., 6th Floor. Names of the bidders may
be read aloud at that time.
4.4
BID REVIEW AND ACCEPTANCE
Bids will be reviewed to verify that bidders meet all specified requirements in this RFB. Bidders that are unable
to comply with specifications contained in this RFB will be rejected by the State. The State shall be the sole
judge as to compliance with the instructions contained in this RFB.
4.5
MINORITY PREFERENCE
The State of Wisconsin is committed to the promotion of minority business in the State’s purchasing program
and a goal of placing 5% of its total purchasing dollars with certified minority businesses. Authority for this
program is found in ss. 15.10(2), 16.75(4), 16.75(5) and 560.03(2), Wisconsin Statutes. The contracting agency
is committed to the promotion of minority business in the State’s purchasing program.
Bids from certified Minority Business Enterprises may have points weighted by a factor of 1.05 to provide a five
percent (5%) preference to these businesses.
5.0
4.6
CERTIFIED DISABLED VETERAN-OWNED BUSINESSES
The State Bureau of Procurement and all agencies may make awards to the certified disabled veteran-owned
business submitting the lowest qualified bid when that qualified bid is not more than 5% higher than the apparent
low bid. Awards will be made to the certified disabled veteran-owned business submitting lowest qualified bid.
The State Bureau of Procurement DVB Program manager will review and approve in writing any decision not to
award to the lowest qualified bid.
4.7
NOTIFICATION OF AWARD
All bidders who respond to this RFB with a bid shall be notified in writing of the State's contract award as a
result of this RFB.
GENERAL AND TECHNICAL SPECIFICATION REQUIREMENTS
Conditions of bid that include the word “must”, “shall”, or “will” describe a mandatory requirement. Failure to meet a
mandatory requirement shall disqualify the bid. If no bidder is able to comply with a given specification or condition of
bid, the State reserves the right to delete that specification or condition of bid.
5.1
Hardware Configuration Equipment
The equipment bid:
A. Must be built upon a dedicated task-specific hardware platform.
B. Must not have a fan.
C. Must include all hardware to facilitate rack-mounting in EIA standard 19” relay racks.
D. Must not have a hard drive.
E. Must provide native support of Modbus protocol over Ethernet.
F. Must provide automatic internal clock setting to an external time reference over POTS modem connection.
G. Must provide internal clock with a stability of at least +- 10 seconds per month on medium and large sized
units.
5.2
Operating Environment
The equipment bid:
A. Must operate in a temperature range from 32°F to 115°F.
B. Must operate in up to 100% humidity (non-condensing).
C. Must operate in a dusty environment.
D. Must be IEC 61000-4-2 (12kV impulse) compliance.
E. Must be IEC 61000-4-3 (RF immunity) compliance.
F. Must use readily available connectors for all inputs /outputs.
5.3
Operating System
A. The Macros / logic
1. Must be programmable, with the capability to perform complex control functions (macros) upon
predetermined conditions, including metering setpoints and status/command states and changes.
2. Must have a graphical interface for macro creation and editing.
3. Must not require knowledge of Java or XML to utilize the full capabilities of the unit.
4. Must have ability to edit macros remotely over TCP/IP.
5. Must have ability to store macros to USB storage device.
6.
If macro editing requires the software application to be installed on a personal computer, that software
must be compatible with Microsoft XP and Microsoft Windows 7.
B. Status
1. All inputs must be programmable to monitor both contact closure and logic level equipment status.
2. All inputs must be programmable to use either logic 1 or 0 as a status condition. All inputs must be
programmable to use either ground closure or open circuit as a status condition.
3. Status point inputs must be able to be derived on-board and via Modbus attachment.
4. Status point inputs must be opto-coupled.
5. Must provide programmable alarm delay actions and reporting.
6. Must provide programmable alarm severity levels.
7. Must provide programmable call lists for each alarm.
8. Must provide programmable call lists for each level of alarm severity.
9. Must be able to mute alarm notification based on logic with input from control activation. As an
example, if a transmitter is shut down for sign off at the end of the broadcast day, the subsequent alarms
must not activate callout notification.
10. Must provide user-programmable means to mute alarm notification based on accurately-timed events
derived from an integral clock.
C. The Control Interface
1. Must be able to interface with external equipment via contact closure and open collector-type
activation.
2. Control outputs must be programmable via graphical user interface to take automated actions based
upon predetermined status, control, metering, and timed parameters.
3. All control output activity must be logged internally to the alarm and control system.
4. The log of control activity must be searchable with software tools internal to the system.
5. Must provide user-programmable means to activate control channels based on accurately-timed events
derived from an integral clock.
D. The Metering Inputs
1. Must be able to monitor voltages up to +/-40 VDC.
2. Must be able to scale voltage to power.
3. Must have graphical interface for metering calibration.
4. Must be able to derive multiple alarm points and alarm severity from metering thresholds.
5. Must be able to operate metering points as audio metering.
6. Must be able to operate metering inputs as audio silence detectors.
7. Must provide user-programmable means to mute alarm notification based on accurately-timed events
derived from an integral clock.
E. The Audio Monitoring
1. Must have ability to provide audio monitoring to technical staff accessing the unit using a dial-up
telephone circuit.
2. Must have ability for user to switch between different audio sources being monitored via DTMF control
over a dial up connection.
3. Must have ability to stream audio over Ethernet for remote monitoring.
F.
The EAS Interface
1. The equipment must be delivered with a pre-programmed serial interface for attachment to existing
installed SAGE EAS equipment.
2. The equipment must be easily set up to deliver EAS log reports via e-mail distribution. This feature
must be a part of the base software and be fully integrated prior to delivery
G. Site equipment
1. Small Site (Quantity of 16 small sites total)
The sizes listed below are minimum acceptable configurations.
a. 8 status inputs for each site
b. 8 control contact closure points for each site
c. 8 metering inputs for each site
d. 1 audio inputs for each site
e. Capable of adding up to 256 user configurable modbus status inputs using non-OEM hardware
f. Capable of adding up to 72 additional modbus relay output contacts using non-OEM hardware
g. Capable of adding up to 128 additional modbus analog metering inputs using non-OEM hardware
2.
Medium Site (Quantity of 16 medium sites total)
The sizes listed below are minimum acceptable configurations.
a. 16 status inputs for each site
b. 16 control contact closure points for each site
c. 8 metering inputs for each site
d. 4 audio inputs for each site
e. Capable of adding up to 256 user configurable modbus status inputs using non-OEM hardware
f. Capable of adding up to 72 additional modbus relay output contacts using non-OEM hardware
g. Capable of adding up to 128 additional modbus analog metering inputs using non-OEM hardware
h. Must provide capacity to connect to equipment utilizing SNMP over Ethernet
3.
Large Site (Quantity of 10 large sites total)
The sizes listed below are minimum acceptable configurations.
a. 32 status inputs for each site
b. 32 control contact closure points for each site
c. 16 metering inputs for each site
d. 8 audio inputs for each site
e. Capable of adding up to 256 user configurable modbus status inputs using non-OEM hardware
f. Capable of adding up to 72 additional modbus relay output contacts using non-OEM hardware
g. Capable of adding up to 128 additional modbus analog metering inputs using non-OEM hardware
h. Must provide capacity to connect to equipment utilizing SNMP over Ethernet
H. The Network Management Software
1. Must provide statewide system and localized (market-based) status overview displays.
2. Must provide market-based contact closure for major alarms at ECB’s network operations center. The
method of display will be by taking a contact closure from the alarm system and attaching it to tally
inputs on ECB’s monitor wall processor.
3. Must provide a means for gang sign-on and sign-off control of television transmitters at six locations.
This control function must also be made available for connection to program playout automation
through a GPI interface.
4. Must present new alarm information as the alarm occurs while a user is in any mode, including while in
a configuration session.
5. Must provide for operator manual inhibit function of individual alarms.
6. Shall not require enrollment in a software services contract for full technical support.
7. Shall not require enrollment in a software services contract for future software upgrades.
8. Must have an integrated search tool for post-event cause-and-effect analysis of alarm and control
actions.
9. Must use commonly available maps.
10. If this product is dependent on a database back-end, the database software must be common off-theshelf product.
11. Must support Ethernet wide area connectivity to sites.
12. Must support data over POTS connectivity to sites.
13. Must indicate loss of Ethernet connectivity to a site.
14. Must indicate loss of POTS connectivity to a site by the system automatically performing tests calls to
POTS connected locations a minimum of twice daily and generating alarm notification as defined in
RFB Sections 5.3.J.4, 5.3.J.5, 5.3.J.6 and 5.3.J.7.
15. Bidder to provide minimum specifications for the computer platform required for hosting the network
management software. ECB shall purchase the computer via existing state contracts.
I.
The User Interface
1. Must present new alarm information as the alarm occurs while a user is in any attached mode via
computer interface. This includes while in a configuration session.
2. Must be equipped to deliver alarm notification as a voice telephone call.
3. Must be equipped to be controlled and interrogated with DTMF over a voice telephone call.
4. Must be equipped to deliver alarm notification via SMS messaging.
5. Must be equipped to deliver alarm notification via e-mail.
6. Must be equipped to deliver alarm notification to a network management center application.
7. Must be able to use mixed communications protocols within a call list that includes voice, SMS and
e-mail.
8. Must support a minimum of ten (10) different call lists.
9. The user must be able to configure the call lists by recipient, communications protocol, and alarm
groupings.
10. Must be equipped to be controlled over a TCP/IP connection.
11. Must be equipped to be controlled by a network management application.
12. Must use login and password authentication for all access.
13. Must include at least three levels of user authority: Administrator, Technical staff, and Network
Operations staff.
14. Must have front panel, positive “lock- out” control that mutes alarms and stops all automated control
process.
15. Must have high level remote user capacity for lock out reset.
16. Must utilize https for web access.
17. Must not use Java or Flash for web access.
18. Must have ability for users to select different audio sources for monitoring over POTS circuits using
DTMF control.
19. Must have method to switch different sources for Ethernet audio as part of any of the available
computer interfaces.
20. Must have provisions for creating custom logs of specific events, such as tower light alarm reports and
transmitter on / off times.
21. Custom log reports must be deliverable via email from medium and large site equipment.
22. Custom log reports at small sites are to be viewable remotely over a POTS modem connection
5.4
Delivery for ECB
A. Delivery to: Wisconsin Educational Communications Board, 3319 W. Beltline Highway, Madison, WI
53714
B. The local ECB Site Engineer name will be provided to the contractor at the time of award.
C. The equipment shall be considered in the care and custody of the Contractor until inspected and accepted by
the site engineer.
D. Shippers, carriers, or other delivery operatives shall be considered agents of the Contractor. The contractor
shall assume full liability for loss, damage or theft of the equipment or materials during shipment. Claims
for loss, damage or theft of any equipment supplied by the Contractor during shipment shall be made and
satisfied by the Contractor.
E. Failure to bid FOB Destination, Freight Prepaid and Allowed in bid price will disqualify the bid.
F.
5.5
When ECB is ordering the equipment, ECB will install the alarm and control system. No Contractor
installation is required.
Delivery for Other State Agencies
A. Delivery information will be provided by the ordering State Agency.
B. Any delivery restrictions will be provided by the ordering State Agency.
5.6
Service Bulletins
A. Contractor shall provide an email notification to ECB or State Agency of service bulletin release.
B. The Contractor shall provide online access to service bulletins of modifications and improvements to the
equipment software during the term of this contract.
B. A list of recently issued bulletins shall be provided upon request at no additional cost.
5.7
6.0
Software Releases
A. Contractor shall provide email notification to ECB or State Agency of service software patches, bug fixes,
and new software releases.
PERFORMANCE AND SUPPORT REQUIREMENTS
Conditions of bid that include the word “must”, “shall”, or “will” describe a mandatory requirement. Failure to meet a
mandatory requirement shall disqualify the bid. If no bidder is able to comply with a given specification or condition of
bid, the State reserves the right to delete that specification or condition of bid.
6.1
Hardware
A. The parts necessary to repair any of the equipment provided as a result of this contract shall be OEM
replacement parts available for at least two years after the warranty expiration or for what is required by the
law, whichever is shortest.
6.2
B.
Contractor shall maintain a supply of replacement parts to ensure minimum shutdown for repairs. The
replacement parts will be stored by the Contractor. Replacement parts are an exact duplicate or a new
version of the same part which performs the same function and is replaceable with the part being replaced.
C.
If the equipment bid requires proprietary tools for installation, the proprietary tools must be itemized and
included in the bid cost on Attachment A.
Warranty
A. The State Agency will issue a Certificate of Substantial Completion when the system as specified is
successfully implemented and operating satisfactorily. The date of the Certificate shall start the 3-year
initial warranty.
B.
The Contractor’s bid price shall include a service and maintenance contract for the initial 3 years of system
operation. The Contractor shall warrant the hardware components, modules, and devices of the Alarm and
Control System to be free from defects in material and workmanship under normal use and service from
the date of issuance of the Certification of Substantial Completion and for the term of the service contract.
The obligation under the warranties shall include the replacement of defective components and the prepaid
shipping of replacement parts FOB-Destination, to the purchaser’s specific site. Wherever possible, cross
shipping shall be used to minimize the downtime of any system components.
6.3
C.
The manufacturer shall warranty all included software and firmware for the initial 3-year term of the
service/maintenance contract. This warranty shall include no-cost bug fixes, patches and version
upgrades. Manufacturer shall provide the latest software releases at the time of installation. There shall be
no recurring costs for software or firmware licensing, bug fixes, patches, and repairs for the term of this
contract.
D.
The initial service and maintenance contract shall include 24 hour by 7 day access to a Contractor customer
service representative qualified to diagnose problems and suggest remedies.
E.
Contractor shall commit to a call back to ECB within two hours of receiving ECB’s call for assistance.
F.
Manufacturer shall warrant all the equipment to be free from defects in material and workmanship under
normal use and service for a period of three (3) years from date of substantial completion. Warranty shall
be provided to the State Agency in writing and include an explanation for filing claims. Standard
published warranties shall apply to items not identified with the Manufacturer’s trademark or trade name.
G.
A copy of the warranty is provided with the bid submission.
Service
A. During this contract term and any renewals, the Contractor shall have a service department that is staffed
24 hours a day, 365 days a year to receive service calls from Contracting Agency and dispatch those calls
to their staff to enable telephone support within two hours after receipt of service request. For example, the
State is able to call Sunday at 3:00 AM CST and within two hours, talk to a person qualified to service and
repair the proposed System.
B.
All service must be provided in English.
C.
The Contractor must provide a staff of full-time customer service representatives fully qualified to answer
questions in all operational and technical areas of the manufacturer’s products and services.
D.
Through the duration of this contract and all renewals, all parts necessary to repair the alarm and control
system shall be in stock and ship on the next business day after receiving a call from ECB or the ordering
State Agency.
E.
At the time of Award, the Contractor must provide to the ordering State Agency a toll-free phone number
and e-mail address that the State may use for requesting service, inquiring about invoices, conducing
contract business and general inquiries.
F.
7.0
8.0
The Contractor shall provide telephone service support for the alarm and control systems supplied.
Additional support may be purchased on an annual basis by the State after the contract and any renewals
have expired.
COST INFORMATION
7.1
Bidders must fully complete Attachment A, cost sheet. Make sure the math is correct. In the event of bidder
error in calculation, unit price shall prevail.
7.2
Prices submitted must be in U.S. dollars.
7.3
Bidders must include all costs for materials and delivery. Bid prices must include all handling, packing, freight,
and insurance charges.
7.4
As a mandatory attachment to Attachment A, bidders shall provide a list of the make/model numbers and the
ordering/optioning codes for all equipment bid. On the attached list, clearly note which equipment is bid for
each line on Attachment A.
7.5
Alternate cost sheet formats will not be accepted.
7.6
Pricing must remain firm for the contract period, including a possible renewal.
REQUIRED FORMS
The following forms must be completed and submitted with the bid in accordance with the instructions given in Section
3.7, Submitting a Bid. Blank forms are attached.
Request for Bid Form (DOA-3070), completed and signed
Vendor Information (DOA-3477)
Vendor Reference (DOA-3478)
Designation of Confidential & Proprietary Information (DOA-3027)
Attachment A, Cost Sheet
Attachment B, Bidder Qualification Sheet
9.0
TERMS AND CONDITIONS
The State of Wisconsin reserves the right to incorporate standard State contract provisions into any contract negotiated
with any proposal submitted responding to this RFB (Standard Terms and Conditions (DOA-3054) and Supplemental
Standard Terms and Conditions for Procurements for Services (DOA-3681)). Failure of the successful proposer to accept
these obligations in a contractual agreement may result in cancellation of the award.
SPECIAL TERMS AND CONDITIONS
9.1
PRIME CONTRACTOR AND MINORITY BUSINESS SUBCONTRACTORS
The prime Contractor will be responsible for Contract performance when subcontractors are used. However,
when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are
to be used, the bidder must clearly explain their participation.
The State of Wisconsin’s policy provides that minority owned business enterprises certified by the Wisconsin
Department of Commerce, Bureau of Minority Development should have the maximum opportunity to
participate in the performance of its contracts. The Contractor is strongly urged to use due diligence to further
this policy by awarding subcontracts to minority owned business enterprises, or by using such enterprises to
provide goods and services incidental to this requested service or contract, with a goal of awarding at least 5% of
the award amount of this request for bid to such enterprises.
A listing of certified minority businesses, as well as the services and commodities they provide, is available from
the Department of Administration, Office of Minority Business Program, (608) 267-3293. The list is published
on the Internet at: http://vendornet.state.wi.us
9.2
CANCELLATION AND TERMINATION
The State reserves the right to cancel the Contract for any reason, by giving written notice to Contractor of such
cancellation and specifying the effective date thereof, at least ten (10) days before the effective date of such
cancellation. Contractor shall, in the event of such cancellation, be entitled to receive compensation for any
work accepted hereunder in accordance with the State's order(s). Contractor may also be compensated for
partially completed work in the event of such cancellation. The compensation for such partially completed work
shall be no more than the percentage of completion of each work effort, as determined in the sole discretion of
the State, times the corresponding payment for completion of such work as set forth in the State's order(s).
In addition, the State reserves the right to terminate the Contract for reasons of breach of contract, by giving
written notice to Contractor of such termination and specifying the effective date thereof, at least ten (10) days
before the effective date of such termination. Contractor shall, in the event of such termination, be entitled to
receive compensation for any work accepted hereunder in accordance with the State's order(s). Contractor shall
also be compensated for partially completed work in the event of such termination. The compensation for such
partially completed work shall be no more than the percentage of completion of each work effort, as determined
in the sole discretion of the State, times the corresponding payment for completion of such work as set forth in
the State's order(s).
Failure to maintain the required Certificates of Insurance shall be cause for Contract termination. If the
Contractor fails to maintain and keep in force the insurance as provided in the State of Wisconsin Standard
Terms and Conditions, the State has the right to cancel and terminate the Contract without notice.
Upon cancellation, termination or other expiration of the Contract, each party shall forthwith return to the other
all papers, materials, and other properties of the other held by each for purposes of execution of the Contract. In
addition, each party will assist the other party in the orderly termination of this Contract and the transfer of all
aspects hereof, tangible or intangible, as may be necessary for the orderly, non-disruptive business continuation
of each party.
9.3
MODIFICATIONS OF CONTRACT
Any alterations made to the Contract must be rendered in writing and signed by both responsible parties; no
changes without such signed documentation shall be valid. No alterations outside of the general scope and intent
of the original Request for Bid or in excess of allowable and accepted price changes shall be made.
9.4
TAX EXEMPTIONS AND CERTIFICATION OF COLLECTION OF SALES AND USE TAX
The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any existing
contract, if the vendor or contractor has not met or complied with the requirements of s.77.66 Wis. Stats., and
related statutes regarding certification for collection of sales and use tax.
The State of Wisconsin is exempt from payment of all federal tax and Wisconsin state and local taxes on its
purchase except Wisconsin excise taxes as defined in the Standard Terms and Conditions.
ECB is considered an IRC 501(c) organization.
9.5
LIQUIDATED DAMAGES
The contractor acknowledges that damages will be incurred by the agency for every day past the scheduled
delivery date. The contractor agrees that the agency shall have the right to liquidate such damages, through
deduction from the contractor's invoices, in the amount equal to the damages incurred, or by direct billing to the
contractor.
9.6
PANDEMIC/DISASTER PLANNING
Contractor will be expected to respond, upon request, with its plans for continuation of contracted services in
the event of wide-spread contagious illness affecting providers of services or major disaster. This plan is not
required with bids, but if requested, may be required from awarded Contractor(s). See Section 35.0 of the
Standard Terms and Conditions titled “Force Majeure”.
9.7
SHIPMENTS, DUPLICATES AND OVERSHIPMENTS
Upon written notification by the State of a duplicate or over-shipment, item must be removed at the contractor’s
expense. If such goods are not removed within 30 days of written notification, the State reserves the right to
dispose of them as its own property and shall not be held liable for the cost.
9.8
ORDER OF PRECEDENCE
In the event of a contract award, the contents of this RFB (including all attachments), RFB addenda and
revisions, the bid response from the successful bidder, and additional terms agreed to, in writing, by the
Department and contractor shall become part of the contract. Failure of the successful bidder to accept these as a
contractual agreement may result in a cancellation of award.
The following priority for contract documents will be used if there are conflicts or disputes:
1.
The Final Signed Contract with clarifications or amendments included.
2.
Official Purchase Order
3.
Bid response as accepted by the State of Wisconsin
4.
State’s Request for Bid
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