State of Wisconsin Wis. Statutes s.16.75 DOA-3070 (R08/2003) BIDS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS: Remove from bidder list for this commodity/service. (Return this page only.) Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid # RH-1035. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award. UNIVERSITY OF WISCONSIN OSHKOSH CAMPUS SERVICES CENTER PLANNING & CONSTRUCTION ATTENTION: RAMONA HOLDREN 650 WITZEL AVENUE OSHKOSH, WI 54902 REQUEST FOR BID Bids MUST be in this office no later than THIS IS NOT AN ORDER BIDDER (Name and Address) Monday, April 18, 2011, 2:00 pm Name (Contact for further information) Ramona Holdren Phone Date 920-424-2006 April 4, 2011 Quote Price and Delivery FOB FOB DESTINATION FREIGHT PREPAID AND INSTALLED Fax bids are accepted Item No. 1 Quantity and Unit 1 LOT Fax bids are not accepted Price Per Unit Description Total FURNISH AND INSTALL TWO WALK-IN FREEZERS AND THREE WALK-IN COOLERS FOR UNIVERSITY DINING SERVICES AT THE UNIVERSITY OF WISCONSIN OSHKOSH PER SPECIFICATIONS, CONDITIONS OF BID, PRICE SHEET AND ATTACHED DRAWINGS AMENDED W/CEILING HEIGHT EQUIPMENT TOTAL COST DELIVERY DATE: _____________________________ MANUFACTURER’S AUTHORIZED SERVICE DEALER & LOCATION: ___________________________________ BIDDING MODEL:_______________________________ BIDDING MANUFACTURER:______________________ (INCLUDE SPECS AND BROCHURES) Payment Terms Delivery Time / Installation Date We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids. We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605. Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid. Name of Authorized Company Representative (Type or Print) Title Signature of Above Date Phone ( ) Fax ( ) e-mail. This form can be made available in accessible formats upon request to qualified individuals with disabilities UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 GENERAL INFORMATION: The University of Wisconsin Oshkosh is accepting bids for the purchase and installation of two walk-in freezers and three walk-in coolers. Equipment shall be furnished in accordance with the specifications and provisions as stated in this Request for Bid. The specific products listed are found to meet our requirements for function, quality and durability. The University of Wisconsin Oshkosh will be solely responsible for determining equivalency of alternate products. PROJECT SCOPE: General: Products: Furnish and install walk-in freezers and walk-in coolers for the University Dining Services in Blackhawk Commons. See Specifications for equipment. Specific manufacturer and model numbers are provided to establish the design, type of construction, quality, functional capability and performance level desired. Delivery: See Special Conditions of Bid for installation information. Start-Up: Bidder shall be a factory authorized dealer upon installation of equipment. Training: Bidder shall provide complete training on the use and maintenance of the equipment they are bidding. Training date shall be scheduled at time of award. All costs associated with training to be included in the bid. For the 1st year, the bidder must provide follow up training, if requested, at no additional charge Manuals: Bidder is to provide, free of charge, a minimum of 3 complete operators, parts and service manuals along with instructional and repair manuals for the equipment. Manuals are to be provided to the University at least 1 week prior to training. Service: All service must be provided by a manufacturer’s authorized service dealer and all replacement parts installed under warranty to be original equipment products. Bidder must have a manufacturer’s authorized service dealer within 200 miles of Oshkosh, WI. All warranty service calls are to be responded to, on-site, within 24 hours. On-site service is to include transportation and insurance costs. Warranty: Bidder must provide, at a minimum 1 year, or the manufacturer’s standard warranty, whichever is longer, on items purchased under this contract. Warranty must include all costs for parts, labor, travel expenses, etc. associated with warranty work. Warranty on all foamed-in-place panels shall be 10 years. Provide one extra 12 month warranty immediately following the standard warranty. Warranty must include equipment to be free from defects in quality and workmanship for at least one year from date of start-up. Telephone support from the factory shall be free for the life of the equipment using on –board diagnostics and simple-to-operate systems for troubleshooting and repair. Indicate the warranty term on the attached Equipment Price and Warranty Bid Sheet and enclose standard warranty documents with your bid. Warranty for all labor and travel for service shall be covered under the manufacture’s standard warranty. All service during the standard warranty will be performed at the University at no expense to the University. BIDS MUST INCLUDE WARRANTY INFORMATION ON ALL PARTS OF EQUIPMENT. Wisconsin Department of Administration Chs. 16, 19, 51 DOA-3054 (R10/2005) Page 1 of 4 Standard Terms And Conditions (Request for Bids / Proposals) 1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal. 2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable. 3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin. 4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs. 5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified. 6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts. 6.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration. 6.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industry wide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements. 6.3 In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30). 7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act. 8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin. Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office. 9.0 METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified. 10.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized. 11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. A good faith dispute creates an exception to prompt payment. 12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials. 13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs. 14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. 15.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations whi ch are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts. 16.0 ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract. 17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin. 18.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. 19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. 19.1 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency. 19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law. 19.3 Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment. 20.0 PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit. 21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards. 22.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standar d warranty shall apply as a minimum and must be honored by the contractor. 23.0 INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall: 23.1 Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work. 23.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage. 23.3 The state reserves the right to require higher or lower limits where warranted. 24.0 CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract. 25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin. 26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. 27.0 28.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation. 27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin. 27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential. DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats. 29.0 RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications. 30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s). 31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency. 32.0 HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received b y any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement. 33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577. 34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses. 35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party. UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 SPECIAL CONDITIONS OF BID DELIVERY: Delivery and installation of the walk-ins shall occur between July 5th June 27th and July 21st of 2011 and must be completed no later than July 21, 2011. Please state if this requirement can be met. Bidders must indicate a firm installation date on the Request for Bid form. If unable to install by the above dates, please indicate the earliest installation date possible. Timeliness of installation may be used in award of bid. Final installation date must be acceptable to Dining Services. At the time of award, the successful bidder will be notified of project delivery and installation dates. SEE SPECIFICATION SHEET FOR ADDITIONAL DELIVERY INFORMATION. F.O.B. DESTINATION INSTALLED: FREIGHT PREPAID AND ALLOWED (vendor responsible for freight costs.) Equipment is to be shipped, assembled and installed in the Dining Services area at the University of Wisconsin Oshkosh, Blackhawk Commons, 725 Algoma Boulevard, Oshkosh, WI 54901. Bid prices are to include all packing, insurance, transportation, loading and unloading, start-up and training. Walk-in freezers and coolers to be installed at Blackhawk Commons shall be set in place, assembled and operating. Bidder must dispose of all packing materials off-site. Bid prices must include three operating and parts manuals furnished to UW Oshkosh. METHOD OF BID: Bidders shall submit a unit price per line item with a net cost total as designated on the Equipment Price and Warranty Bid Sheet. Complete and return the following along with brochures and specifications: 1. Request for Bid Form 2. Equipment Price and Warranty Bid Sheet 3. Bidder Reference Sheet 4. Vendor Information Sheet 5. Vendor Agreement Sheet 6. Affidavit METHOD OF AWARD: Award shall be made to the lowest qualified bidder on the basis of the lowest grand total cost of equipment that is judged to be in the best interest of the University of Wisconsin Oshkosh. Other factors in the selection of a bidder shall include life cycle costs, timeliness of delivery, warranties, service capabilities and references. Winning vendor must show proof that service technicians have been factory trained before the date of installation. ADDITIONAL INFORMATION: Direct all questions regarding this bid to Kevin Shumann at (920) 424-0220. Technical questions should be directed to Marty Strand at (920) 424-2392. UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 SPECIAL CONDITIONS OF BID CONTINUED SPECIFICATIONS: Specific manufacturers and model numbers are provided to establish the design, type of construction, quality, functional capability and performance level desired. Any alternate product(s) bid must be clearly identified by manufacturer and catalog, model or stock number. Adequate detailed specifications of the product offered must be included with your bid to establish equivalency. A sample and demonstration of alternate low models bid will be required. The State of Wisconsin shall be the sole judge of equivalency. BIDDER QUALIFICATIONS: To avoid disqualification of your bid, bidder must be qualified and able to provide the following: Bidder must be an original manufacturer, authorized distributor for the specified product(s) and in the business for a minimum of 3 years. Bidder must submit a list of three contracts similar to this contract served within the calendar year 2010 or are in the process of serving as of January 1, 2011. Provide agency name, address, contact name and telephone number, and dollar volume of said contracts. SEE BIDDER REFERENCE SHEET ATTACHED. Bidder must be able to provide on-site installation. MANDATORY SITE VISIT: An on-site visit is required prior to submitting a bid. SEE SCHEDULED SITE VISIT DATE AND TIME BELOW. The purpose of this visit is to assure bidders and the University that all requirements of the project are fully understood. A site visit is scheduled by Marty Strand, Assistant Director for Dining Operations, at (920) 424-2392. UW Oshkosh is not responsible for costs incurred to attend the mandatory meeting. The bidder representative at the site visit must be an employee of bidding company. This same bidder representative’s company must do all required set up and installation. Other representatives and subcontractors do not meet qualifications for site visit and are not required to attend. The Contractor is responsible for making all field measurements necessary for establishing exact locations and relationships necessary for the correct installation of equipment. SITE VISIT DATE, TIME AND LOCATION: DATE: THURSDAY, APRIL 7, 2011 TIME: 1:30 PM – 3:00 PM UNIVERSITY OF WISCONSIN OSHKOSH BLACKHAWK COMMONS DINING SERVICES LOWER LEVEL ROOM 008 725 ALGOMA BOULEVARD OSHKOSH, WI 54901 PLEASE STOP AT THE INFORMATION BOOTH IN PARKING LOT 15 ON ALGOMA BOULEVARD AND IDENTIFY YOURSELF AS A VISITOR FOR THE WALK-IN FREEZERS AND COOLERS ON-SITE VISIT. THE ATTENDANT WILL ISSUE YOU A FREE PARKING PERMIT FOR THE AFTERNOON. PLEASE ENTER BLACKHAWK COMMONS, NEAR PARKING LOT 15, BY THE 3 GLASS DOORS ON ALGOMA BOULEVARD AND GO DOWN THE STEPS TO THE LOWER LEVEL TO ROOM 008. UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 SPECIAL CONDITIONS OF BID CONTINUED FAXED BIDS: All faxed bid responses must have a facsimile transmission cover letter. This letter must include: a. Bid Due Date and Request for Bid # RH-1034 b. Current Date c. Agency fax number (920) 424-0259 d. Agency name e. Agency contact person and telephone number f. Bidder fax number (if available) g. Bidder name h. Bidder contact person and telephone number i. Number of pages (including cover) being transmitted. Faxed replies to bid requests must be signed. Each page must be initialed and numbered “Page 1 of 5, page 2 of 5”, etc. Faxed bids will be rejected if they do not arrive on time, i.e., the last page of the fax transmission must be completed prior to the bid opening due date and time. It is the responsibility of the bidder to verify that the faxed bid has been received and delivered to the proper purchasing office location by the bid date and time. MAILED BIDS: Mail bids, specifications and brochures to the following: University of Wisconsin Oshkosh Attention: Ramona Holdren Campus Services Planning & Construction 650 Witzel Avenue Oshkosh, WI 54902 Bid envelope must be sealed and plainly marked in lower corner with bidder name and address, due date and Request for Bid # RH-1035. Mailed bids will be rejected if they do not arrive on time. UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 . SPECIFICATIONS: The specifications shown for the walk-in freezers and walk-in coolers are the minimum acceptable specifications of the equipment desired. If not bidding on all particulars as specified, the bidder may offer that equipment he believes to be an “or equal” alternate. Any alternates bid must be clearly identified by manufacturer and model or stock number with adequate detailed product information to establish equivalency. Failure to provide product information may result in disqualification of your bid. The University of Wisconsin Oshkosh will be the sole judge of equivalency and acceptability. The walk-in requirements on this Request for Bid are based on Refrigerated Warehouse Model by Kolpak. THE FOLLOWING SERVICES SHALL BE PROVIDED BY THE UNIVERSITY OF WISCONSIN OSHKOSH: Disconnect existing walk-ins from electric service prior to work by Refrigeration Contractor. Provide all building modifications necessary to accommodate new walk-ins. Provide final electrical service connections to new walk-ins. FOOD SERVICE DEALER MUST PROVIDE THE FOLLOWING SERVICES: (Factory authorized personnel must be provided for all freezer and cooler walk-ins installation work): Disassemble and remove existing walk-ins and remove from premises. Provide factory authorized personnel to set in place and assemble walk-ins. Perform start up and initial performance check of walk-ins. Provide on-site training for operating and maintenance personnel. Clean area and remove from UWO premises, all debris from walk-in installation. MODEL: - Custom per plan & specification with 1 ½” screeds. FEATURES: - All exposed surfaces shall be diamond patterned stainless steel or equal to minimize the appearance of fingerprints and smudges. - Unexposed panels shall be stucco-embossed galvalume. - Interior shall be stucco-embossed aluminum. - Trim strips and closure panels to match panels – installing contractor shall verify size. - Panels shall be fastened with cam-locking devices. - Panel insulation shall be 4” thick foamed-in-place polyurethane Class 1 UL, flame spread 25 and certified to meet NSF and FM standards. DOORS: - Doors, frames and door panels shall be stainless steel, front and back. - Hinges shall be cam-lift; chrome plated; three (3) hinges per door with swing as shown on plan. - Provide 1/8” thick aluminum diamond tread plate on both sides of doors from jamb to jamb and bottom of door to bottom of latch. - Provide a view window in each door, heated at low temp applications. - Provide fiberglass reinforced plastic door jambs with low wattage anti-condensate perimeter heater. - Provide padlocks to fit door latching handles. Locking bars are not acceptable. - Provide clear thermal curtain for each door. - Provide digital thermometer mounted on exterior panel adjacent to door. - Provide stainless steel threshold for all freezer doors. - All doors shall be 48” x 78” in size. UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 OTHER FEATURES: - Provide manufacturer’s standard LED lighting. Conduit runs inside the walk-ins are not acceptable. - All penetrations through walls and ceiling panels shall be sealed with foam and caulked. - Ceiling shall be supported from exterior of walk-in. Supports within walk-ins are not acceptable. - Contractor shall assemble walk-in units where shown on plans. - Contractor shall caulk bottom only of all floor screeds with DOW brand RTV-37 caulk. MECHANICAL EQUIPMENT: - Existing condensing units on roof shall be reused – not part of this bid. - Compressors and evaporator coils shall be furnished as part of separate bid – not part of this bid. COMPARABLE MODEL: REFRIGERATED WAREHOUSE MODEL BY KOLPAK UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 EQUIPMENT PRICE AND WARRANTY BID SHEET ITEM MODEL 1 2 DESCRIPTION STANDARD WARRANTY TERM WALK-IN FREEZERS QUANTITY UNIT PRICE TOTAL 2 WALK-IN COOLERS 3 *** GRAND TOTAL COST *** EQUIPMENT BID WILL BE AWARDED BASED ON LOWEST GRAND TOTAL COST BIDDER SHALL PROVIDE ONE EXTRA 12 MONTH WARRANTY PERIOD IMMEDIATELY FOLLOWING STANDARD MANUFACTURER’S WARRANTY. INCLUDED IN COST ________ _______ YES NO __________________________________________ Company Name __________________________________________ __________________________________________ Company Representative Name and Title (Printed) Company Representative Name (Signature) _________________________ _________________________ ______________ __________________ Company Address City State Zip Code ______________________ _________________________ ______________ Phone Fax Date UNIVERSITY OF WISCONSIN OSHKOSH WALK-IN FREEZERS AND WALK-IN COOLERS SEALED BID RH-1035 BIDDER REFERENCES __________________________________________ BIDDER COMPANY NAME BIDDER REFERENCES: 1. __________________________________________ __________________________________________ Company Name Contact Person _________________________________________ __________________________________________ Address City State Zip Code __________________________________________ Dollar Volume of Contract Year 2. __________________________________________ __________________________________________ Company Name Contact Person _________________________________________ __________________________________________ Address City State Zip Code __________________________________________ Dollar Volume of Contract Year 3. __________________________________________ __________________________________________ Company Name Contac t Person _________________________________________ __________________________________________ Address City __________________________________________ Dollar Volume of Contract Year State Zip Code STATE OF WISCONSIN Bid / Proposal # RH-1035 DOA-3477 (R05/98) Commodity / Service VENDOR INFORMATION 1. BIDDING / PROPOSING COMPANY NAME FEIN Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 2. State Zip + 4 Name the person to contact for questions concerning this bid / proposal. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 3. State Zip + 4 Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 4. State Zip + 4 Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( Address City 5. CEO / President Name State Zip + 4 ) Division of State Agency Services State Bureau of Procurement State of Wisconsin Department of Administration DOA-3333 (R03/2004) Vendor Agreement Wisconsin’s Cooperative Purchasing Service Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts. Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats. Interested municipalities: will contact the contractor directly to place orders referencing the state agency contract number; and are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly to the contractor. The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases. The State of Wisconsin will determine the contractor’s participation by checking a box below. MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. Vendors should note any special conditions below. OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract. A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal changes for municipalities. Vendor: please check one of the following boxes in response. I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special conditions noted below. I Do Not Agree to furnish the commodities or services to Wisconsin municipalities. Special Conditions (if applicable): Signature Date (mm/dd/ccyy) Name (Type or Print) Title Company Telephone ( Address (Street) Commodity/Service City ) State ZIP + 4 Request for Bid/Proposal Number RH-1035 This form can be made available in accessible formats upon request to qualified individuals with disabilities Bid / Proposal # State of Wisconsin Department of Administration RH-1035 DOA-3476 (R01/2000) S. 16.75(3m) Wis. Stats.; s. 16.752 Wis. Stats. Affidavit This completed affidavit must be submitted with the bid/proposal. Proposer Preference: Please indicate below if claiming a proposer preference. Minority Business Preference (s. 16.75(3m), Wis. Stats.) - Must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 8th Floor, 123 W. Washington Ave., P.O. Box 7970, Madison, Wisconsin 53707-7970, (608) 267-9550. Work Center Preference (s 16.752, Wis Stats.) - Must be certified by the State of Wisconsin Use Board. If you have questions concerning the certification process, contact the Wisconsin State Use Board, 101 East Wilson Street, 6th Floor, PO Box 7867, Madison, Wisconsin 53707-7867 or 608/266-2553. American-Made Materials: The materials covered in our proposal were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown Non-Collusion: In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free trade; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer competitor or potential competitor; that this proposal has not been knowingly disclosed prior to opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this Announcement of Bid/Proposal and the terms of our bid/proposal. Authorized Representative Title Type or Print Authorized Representative Date (mm/dd/ccyy) Signature Company Name Telephone ( ) This document can be made available in accessible formats to qualified individuals with disabilities.
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