User manual | University of Wisconsin - Madison REQUEST FOR BID

University of Wisconsin - Madison
REQUEST FOR BID
AGENT: Charlie Simonson
Questions regarding this bid – see Section 3.1
THIS IS NOT AN ORDER
For Submittal of Bid Instructions – see Section #1.
OFFICIAL SEALED
CONTRACT NUMBER: 12-5616
ISSUE DATE: 11/18/11
DUE DATE: 11/28/11
If NO BID (check here)
2:00 PM CST
and return.
Bid prices and terms shall be firm for sixty (60) days
from the date of bid opening, unless otherwise specified
in this Request for Bid by the UW-Madison Purchasing
Services.
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made
as soon thereafter as possible.
The bid abstract will be on file and is open to public
inspection only after award determination has been
made.
DESCRIPTION
12-5616 / AMENDMENT #1 / Mini Blinds, Aluminum, Horizontal 1” (Delivered Only, No Installation)
Amendment #1 issued to: Provide answers to questions that were submitted by the due date of November 17, 2011.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. If needed, please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge
that the UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly
or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free
competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has
been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not
been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate
under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false,
misleading or missing information may disqualify the bid.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
MADISON, WI 53715-1218
CONTRACT NO.: 12-5616
QUESTIONS & ANSWERS
Amendment # 1
Q1:
“I have a question for you regarding bid 12-5616 horizontal aluminum blinds. Could you give me a
ballpark of number of units & number of orders in past 2-4 years? For example 2010 was 200 units
ordered in a total of 10 orders for a total of $ 15,000
Depending on the past will help determine how would answer some of the questions asked on bid
form. Bali blinds are priced based on quantities ordered (more or less than 15 units in a single
order) or total square footage (more or less than 300 sq ft. in a single order), I will put details in the
bid form. Also, on the bid form it asks about web pricing & ordering options the answers you
provide will help us determine if web options can be made available. I realize any information you
provide is past information and no guarantee on future orders but any information you would be
able to provide would be helpful in filling out the Bidder Response Sheet.”
Estimated Annual
Total Dollars
Estimated Annual
Total Square Footage
Estimated Average # Blinds
per Order/Release
Estimated Annual
# Units Purchased
Estimated Annual
# Orders/Releases
Following is the estimated usage for the three most recent years that fall within the current
contract. These estimates relate only to UW Madison Facilities Planning & Management, and do
not take into account orders that may have been placed by other UW Madison departments, UW
System Campuses, State of Wisconsin Agencies or Wisconsin Municipalities.
Time Span
A1:
2010 - 2011
53
336
6
8,099
$21,000.00
2009 - 2010
63
531
8
10,519
$27,000.00
2008 - 2009
71
283
4
6,015
$15,000.00
187
1,150
6
24,633
$63,000.00
Estimated
Totals Over Three years
As a reminder, there shall be no minimum order quantities, or your bid shall be rejected. (See
Section 4.6). Per Section 5.4, “The Contractor must forward all department orders to the
manufacturer within two business days of Department issuance of a purchase order, or a “release”
against a blanket purchase order. The contractor may be required to provide evidence to the
Department that this requirement for order placement has been met, by providing an order
acknowledgement from the manufacturer.”
Therefore, orders may not be held by Contractor until you have 15 units or 300 square feet.
UNIVERSITY OF WISCONSIN
MADISON, WI 53715-1218
CONTRACT NO.: 12-5616
QUESTIONS & ANSWERS
Amendment # 1
Q2:
I was confused if alternate brands are allowed or just Bali?
A2:
Please reference Section 3.8 Method of Award (3.8.1). “…award will be made on the specified
manufacturer’s products to match existing products for repair and remodel work in campus buildings.
Alternate products to be used for new installations, if deemed equivalent by the University, may be awarded
as additional product groupings.”.
Q3:
Also 5.6 on returning items ordered in error. If it is your error and not mine are you
expecting to return them no charge?
A3:
Per section 5.6, “Bidder should indicate in detail on the Bidder Response Sheet their company’s
return policy.”

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