State of Wisconsin Wis. Statutes s.16.75 DOA-3070 (R08/2003) BIDS MUST BE SEALED AND ADDRESSED TO: AGENCY ADDRESS: Remove from bidder list for this commodity/service. (Return this page only.) Bid envelope must be sealed and plainly marked in lower corner with due date and Request for Bid # RH-1040. Late bids will be rejected. Bids MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid is due. Bids dated and time stamped in another office will be rejected. Receipt of a bid by the mail system does not constitute receipt of a bid by the purchasing office. Any bid which is inadvertently opened as a result of not being properly and clearly marked is subject to rejection. Bids must be submitted separately, i.e., not included with sample packages or other bids. Bid openings are public unless otherwise specified. Records will be available for public inspection after issuance of the notice of intent to award or the award of the contract. Bidder should contact person named below for an appointment to view the bid record. Bids shall be firm for acceptance for sixty (60) days from date of bid opening, unless otherwise noted. The attached terms and conditions apply to any subsequent award. UNIVERSITY OF WISCONSIN OSHKOSH CAMPUS SERVICES CENTER PLANNING & CONSTRUCTION ATTENTION: RAMONA HOLDREN 650 WITZEL AVENUE OSHKOSH, WI 54902 REQUEST FOR BID Bids MUST be in this office no later than THIS IS NOT AN ORDER BIDDER (Name and Address) Wednesday, May 10, 2012, 2:00 pm Name (Contact for further information) Ramona Holdren Phone Date 920-424-2006 April 27, 2012 Quote Price and Delivery FOB FOB DESTINATION FREIGHT PREPAID AND INSTALLED Fax bids are accepted Item No. 1 Quantity and Unit 1 LOT Fax bids are not accepted Price Per Unit Description Total FURNISH AND INSTALL AN AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM AT REEVE UNION ROOM 227 BALLROOM AND ROOM 307 THEATRE AT THE UNIVERSITY OF WISCONSIN OSHKOSH PER SPECIFICATIONS, CONDITIONS OF BID, PRICE SHEETS, DRAWINGS AND PICTURES ATTACHED. TOTAL COST INSTALL DATE: BEGIN JULY 23, 2012 COMPLETE BY AUGUST 2, 2012 MANUFACTURER’S AUTHORIZED SERVICE DEALER & LOCATION: ___________________________________ (INCLUDE SPECS AND BROCHURES) Payment Terms Delivery Time / Installation Date We claim minority bidder preference [Wis. Stats. s. 16.75(3m)]. Under Wisconsin Statutes, a 5% preference may be granted to CERTIFIED Minority Business Enterprises. Bidder must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 5th Floor, 201 W. Washington Ave., Madison, Wisconsin 53702, (608) 267-9550. Does Not Apply to Printing Bids. We are a work center certified under Wis. Stats. s. 16.752 employing persons with severe disabilities. Questions concerning the certification process should be addressed to the Work Center Program, State Bureau of Procurement, 6th Floor, 101 E. Wilson St., Madison, Wisconsin 53702, (608) 266-2605. Wis. Stats. s. 16.754 directs the state to purchase materials which are manufactured to the greatest extent in the United States when all other factors are substantially equal. Materials covered in our bid were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown In signing this bid we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions and specifications required by the state in this Request for Bid and all terms of our bid. Name of Authorized Company Representative (Type or Print) Title Signature of Above Date Phone ( ) Fax ( ) e-mail. This form can be made available in accessible formats upon request to qualified individuals with disabilities UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 GENERAL INFORMATION: The University of Wisconsin Oshkosh is accepting bids for the purchase and installation of an audio frequency inductive loop system at Reeve Union Room 227 Ballroom and Room 307 theatre. Equipment shall be furnished in accordance with the specifications and provisions as stated in this Request for Bid. The specific products listed are found to meet our requirements for function, quality and durability. The University of Wisconsin Oshkosh will be solely responsible for determining equivalency of alternate products. PROJECT SCOPE: General: Products: Furnish and install an audio frequency inductive loop system at Reeve Union. See Specifications for equipment. Specific manufacturer and model numbers are provided to establish the design, type of construction, quality, functional capability and performance level desired. Delivery: See Special Conditions of Bid for installation information. Start-Up: Bidder shall be a factory authorized dealer upon installation of equipment. Training: Bidder shall provide complete training on the use and maintenance of the equipment they are bidding. Training date shall be scheduled at time of award. All costs associated with training to be included in the bid. For the 1st year, the bidder must provide follow up training, if requested, at no additional charge. Manuals: Bidder is to provide, free of charge, a minimum of 3 complete operators, parts and service manuals along with instructional and repair manuals for the equipment. Manuals are to be provided to the University at least 1 week prior to training. Service: All service must be provided by a manufacturer’s authorized service dealer and all replacement parts installed under warranty to be original equipment products. Bidder must have a manufacturer’s authorized service dealer within 200 miles of Oshkosh, WI. All warranty service calls are to be responded to, on-site, within 24 hours. On-site service is to include transportation and insurance costs. Warranty: Bidder must provide, at a minimum 1 year, or the manufacturer’s standard warranty, whichever is longer, on items purchased under this contract. Warranty must include all costs for parts, labor, travel expenses, etc. associated with warranty work. Warranty for all labor and travel for service shall be covered under the manufacture’s standard warranty. All service during the standard warranty will be performed at the University at no expense to the University. BIDS MUST INCLUDE WARRANTY INFORMATION ON ALL PARTS OF EQUIPMENT. Wisconsin Department of Administration Chs. 16, 19, 51 DOA-3054 (R10/2005) Page 1 of 4 Standard Terms And Conditions (Request for Bids / Proposals) 1.0 SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The State of Wisconsin shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates to the specifications which may result in rejection of their bid/proposal. 2.0 DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidders/proposers shall be held liable. 3.0 QUALITY: Unless otherwise indicated in the request, all material shall be first quality. Items which are used, demonstrators, obsolete, seconds, or which have been discontinued are unacceptable without prior written approval by the State of Wisconsin. 4.0 QUANTITIES: The quantities shown on this request are based on estimated needs. The state reserves the right to increase or decrease quantities to meet actual needs. 5.0 DELIVERY: Deliveries shall be F.O.B. destination freight prepaid and included unless otherwise specified. 6.0 PRICING AND DISCOUNT: The State of Wisconsin qualifies for governmental discounts and its educational institutions also qualify for educational discounts. Unit prices shall reflect these discounts. 6.1 Unit prices shown on the bid/proposal or contract shall be the price per unit of sale (e.g., gal., cs., doz., ea.) as stated on the request or contract. For any given item, the quantity multiplied by the unit price shall establish the extended price, the unit price shall govern in the bid/proposal evaluation and contract administration. 6.2 Prices established in continuing agreements and term contracts may be lowered due to general market conditions, but prices shall not be subject to increase for ninety (90) calendar days from the date of award. Any increase proposed shall be submitted to the contracting agency thirty (30) calendar days before the proposed effective date of the price increase, and shall be limited to fully documented cost increases to the contractor which are demonstrated to be industry wide. The conditions under which price increases may be granted shall be expressed in bid/proposal documents and contracts or agreements. 6.3 In determination of award, discounts for early payment will only be considered when all other conditions are equal and when payment terms allow at least fifteen (15) days, providing the discount terms are deemed favorable. All payment terms must allow the option of net thirty (30). 7.0 UNFAIR SALES ACT: Prices quoted to the State of Wisconsin are not governed by the Unfair Sales Act. 8.0 ACCEPTANCE-REJECTION: The State of Wisconsin reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interests of the State of Wisconsin. Bids/proposals MUST be date and time stamped by the soliciting purchasing office on or before the date and time that the bid/proposal is due. Bids/proposals date and time stamped in another office will be rejected. Receipt of a bid/proposal by the mail system does not constitute receipt of a bid/proposal by the purchasing office. 9.0 METHOD OF AWARD: Award shall be made to the lowest responsible, responsive bidder unless otherwise specified. 10.0 ORDERING: Purchase orders or releases via purchasing cards shall be placed directly to the contractor by an authorized agency. No other purchase orders are authorized. 11.0 PAYMENT TERMS AND INVOICING: The State of Wisconsin normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, installed (if required), and accepted as specified. Invoices presented for payment must be submitted in accordance with instructions contained on the purchase order including reference to purchase order number and submittal to the correct address for processing. A good faith dispute creates an exception to prompt payment. 12.0 TAXES: The State of Wisconsin and its agencies are exempt from payment of all federal tax and Wisconsin state and local taxes on its purchases except Wisconsin excise taxes as described below. The State of Wisconsin, including all its agencies, is required to pay the Wisconsin excise or occupation tax on its purchase of beer, liquor, wine, cigarettes, tobacco products, motor vehicle fuel and general aviation fuel. However, it is exempt from payment of Wisconsin sales or use tax on its purchases. The State of Wisconsin may be subject to other states' taxes on its purchases in that state depending on the laws of that state. Contractors performing construction activities are required to pay state use tax on the cost of materials. 13.0 GUARANTEED DELIVERY: Failure of the contractor to adhere to delivery schedules as specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price when alternate procurement is necessary. Excess costs shall include the administrative costs. 14.0 ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the contracting authority. 15.0 APPLICABLE LAW AND COMPLIANCE: This contract shall be governed under the laws of the State of Wisconsin. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations whi ch are in effect during the period of this contract and which in any manner affect the work or its conduct. The State of Wisconsin reserves the right to cancel this contract if the contractor fails to follow the requirements of s. 77.66, Wis. Stats., and related statutes regarding certification for collection of sales and use tax. The State of Wisconsin also reserves the right to cancel this contract with any federally debarred contractor or a contractor that is presently identified on the list of parties excluded from federal procurement and non-procurement contracts. 16.0 ANTITRUST ASSIGNMENT: The contractor and the State of Wisconsin recognize that in actual economic practice, overcharges resulting from antitrust violations are in fact usually borne by the State of Wisconsin (purchaser). Therefore, the contractor hereby assigns to the State of Wisconsin any and all claims for such overcharges as to goods, materials or services purchased in connection with this contract. 17.0 ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the State of Wisconsin. 18.0 WORK CENTER CRITERIA: A work center must be certified under s. 16.752, Wis. Stats., and must ensure that when engaged in the production of materials, supplies or equipment or the performance of contractual services, not less than seventy-five percent (75%) of the total hours of direct labor are performed by severely handicapped individuals. 19.0 NONDISCRIMINATION / AFFIRMATIVE ACTION: In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in s. 51.01(5), Wis. Stats., sexual orientation as defined in s. 111.32(13m), Wis. Stats., or national origin. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. 19.1 Contracts estimated to be over twenty-five thousand dollars ($25,000) require the submission of a written affirmative action plan by the contractor. An exemption occurs from this requirement if the contractor has a workforce of less than twenty-five (25) employees. Within fifteen (15) working days after the contract is awarded, the contractor must submit the plan to the contracting state agency for approval. Instructions on preparing the plan and technical assistance regarding this clause are available from the contracting state agency. 19.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Wisconsin's nondiscrimination law. 19.3 Failure to comply with the conditions of this clause may result in the contractor's becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment. 20.0 PATENT INFRINGEMENT: The contractor selling to the State of Wisconsin the articles described herein guarantees the articles were manufactured or produced in accordance with applicable federal labor laws. Further, that the sale or use of the articles described herein will not infringe any United States patent. The contractor covenants that it will at its own expense defend every suit which shall be brought against the State of Wisconsin (provided that such contractor is promptly notified of such suit, and all papers therein are delivered to it) for any alleged infringement of any patent by reason of the sale or use of such articles, and agrees that it will pay all costs, damages, and profits recoverable in any such suit. 21.0 SAFETY REQUIREMENTS: All materials, equipment, and supplies provided to the State of Wisconsin must comply fully with all safety requirements as set forth by the Wisconsin Administrative Code and all applicable OSHA Standards. 22.0 WARRANTY: Unless otherwise specifically stated by the bidder/proposer, equipment purchased as a result of this request shall be warranted against defects by the bidder/proposer for one (1) year from date of receipt. The equipment manufacturer's standar d warranty shall apply as a minimum and must be honored by the contractor. 23.0 INSURANCE RESPONSIBILITY: The contractor performing services for the State of Wisconsin shall: 23.1 Maintain worker's compensation insurance as required by Wisconsin Statutes, for all employees engaged in the work. 23.2 Maintain commercial liability, bodily injury and property damage insurance against any claim(s) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non-owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage. 23.3 The state reserves the right to require higher or lower limits where warranted. 24.0 CANCELLATION: The State of Wisconsin reserves the right to cancel any contract in whole or in part without penalty due to nonappropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract. 25.0 VENDOR TAX DELINQUENCY: Vendors who have a delinquent Wisconsin tax liability may have their payments offset by the State of Wisconsin. 26.0 PUBLIC RECORDS ACCESS: It is the intention of the state to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. 27.0 28.0 PROPRIETARY INFORMATION: Any restrictions on the use of data contained within a request, must be clearly stated in the bid/proposal itself. Proprietary information submitted in response to a request will be handled in accordance with applicable State of Wisconsin procurement regulations and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the vendor's responsibility to defend the determination in the event of an appeal or litigation. 27.1 Data contained in a bid/proposal, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of the State of Wisconsin. 27.2 Any material submitted by the vendor in response to this request that the vendor considers confidential and proprietary information and which qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats., or material which can be kept confidential under the Wisconsin public records law, must be identified on a Designation of Confidential and Proprietary Information form (DOA-3027). Bidders/proposers may request the form if it is not part of the Request for Bid/Request for Proposal package. Bid/proposal prices cannot be held confidential. DISCLOSURE: If a state public official (s. 19.42, Wis. Stats.), a member of a state public official's immediate family, or any organization in which a state public official or a member of the official's immediate family owns or controls a ten percent ( 10%) interest, is a party to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to s. 19.45(6), Wis. Stats., before signing the contract. Disclosure must be made to the State of Wisconsin Ethics Board, 44 East Mifflin Street, Suite 601, Madison, Wisconsin 53703 (Telephone 608-266-8123). State classified and former employees and certain University of Wisconsin faculty/staff are subject to separate disclosure requirements, s. 16.417, Wis. Stats. 29.0 RECYCLED MATERIALS: The State of Wisconsin is required to purchase products incorporating recycled materials whenever technically and economically feasible. Bidders are encouraged to bid products with recycled content which meet specifications. 30.0 MATERIAL SAFETY DATA SHEET: If any item(s) on an order(s) resulting from this award(s) is a hazardous chemical, as defined under 29CFR 1910.1200, provide one (1) copy of a Material Safety Data Sheet for each item with the shipped container(s) and one (1) copy with the invoice(s). 31.0 PROMOTIONAL ADVERTISING / NEWS RELEASES: Reference to or use of the State of Wisconsin, any of its departments, agencies or other subunits, or any state official or employee for commercial promotion is prohibited. News releases pertaining to this procurement shall not be made without prior approval of the State of Wisconsin. Release of broadcast e-mails pertaining to this procurement shall not be made without prior written authorization of the contracting agency. 32.0 HOLD HARMLESS: The contractor will indemnify and save harmless the State of Wisconsin and all of its officers, agents and employees from all suits, actions, or claims of any character brought for or on account of any injuries or damages received by any persons or property resulting from the operations of the contractor, or of any of its contractors, in prosecuting work under this agreement. 33.0 FOREIGN CORPORATION: A foreign corporation (any corporation other than a Wisconsin corporation) which becomes a party to this Agreement is required to conform to all the requirements of Chapter 180, Wis. Stats., relating to a foreign corporation and must possess a certificate of authority from the Wisconsin Department of Financial Institutions, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. Any foreign corporation which desires to apply for a certificate of authority should contact the Department of Financial Institutions, Division of Corporation, P. O. Box 7846, Madison, WI 53707-7846; telephone (608) 261-7577. 34.0 WORK CENTER PROGRAM: The successful bidder/proposer shall agree to implement processes that allow the State agencies, including the University of Wisconsin System, to satisfy the State's obligation to purchase goods and services produced by work centers certified under the State Use Law, s.16.752, Wis. Stat. This shall result in requiring the successful bidder/proposer to include products provided by work centers in its catalog for State agencies and campuses or to block the sale of comparable items to State agencies and campuses. 35.0 FORCE MAJEURE: Neither party shall be in default by reason of any failure in performance of this Agreement in accordance with reasonable control and without fault or negligence on their part. Such causes may include, but are not restricted to, acts of nature or the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes and unusually severe weather, but in every case the failure to perform such must be beyond the reasonable control and without the fault or negligence of the party. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 SPECIAL CONDITIONS OF BID DELIVERY: Delivery and installation of the loop system must begin on July 23, 2012, and it must be completed by August, 2, 2012. Please state if this requirement can be met. Bidders must indicate a firm installation date on the Request for Bid form. If unable to install by the above dates, please indicate the earliest installation date possible. Timeliness of installation may be used in award of bid. Final installation date must be acceptable to the University. At the time of award, the successful bidder will be notified of project delivery and installation dates. F.O.B. DESTINATION INSTALLED: FREIGHT PREPAID AND ALLOWED (vendor responsible for freight costs.) Equipment is to be installed in Room 227 Ballroom and Room 307 Theatre at the University of Wisconsin Oshkosh, Reeve Union 748 Algoma Boulevard, Oshkosh, WI 54901. Bid prices are to include all packing, insurance, transportation, loading and unloading, start-up and training. The audio frequency inductive loop system shall be installed at Reeve Union and shall be set in place, assembled and operating. Bidder must dispose of all packing materials off-site. Bid prices must include three operating and parts manuals furnished to UW Oshkosh. METHOD OF BID: Bidders shall submit a unit price per line item with a net cost total as designated on the Equipment Price and Warranty Bid Sheet. Complete and return the following along with brochures and specifications: 1. Request for Bid Form 2. Equipment Price and Warranty Bid Sheets (2) 3. Bidder Reference Sheet 4. Vendor Information Sheet 5. Vendor Agreement Sheet 6. Affidavit METHOD OF AWARD: Award shall be made to the lowest qualified bidder on the basis of the lowest grand total cost of equipment and installation that is judged to be in the best interest of the University of Wisconsin Oshkosh. Other factors in the selection of a bidder shall include life cycle costs, timeliness of delivery, warranties, service capabilities and references. Winning vendor must show proof that service technicians have been factory trained before the date of installation. ADDITIONAL INFORMATION: Direct all questions regarding this bid to Ramona Holdren at (920) 424-2006. Technical questions should be directed to Brandon Heise at (920) 424-1472. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 SPECIAL CONDITIONS OF BID CONTINUED SPECIFICATIONS: Specific manufacturers and model numbers are provided to establish the design, type of construction, quality, functional capability and performance level desired. Any alternate product(s) bid must be clearly identified by manufacturer and catalog, model or stock number. Adequate detailed specifications of the product offered must be included with your bid to establish equivalency. A sample and demonstration of alternate low models bid will be required. The State of Wisconsin shall be the sole judge of equivalency. BIDDER QUALIFICATIONS AND REQUIREMENTS: Requirements in this section are mandatory. To avoid disqualification of your bid, bidder must be qualified and able to provide the following: Bidder must be an original manufacturer, authorized distributor for the specified product(s) and in the business for a minimum of 3 years. Bidder must be in the business of providing hearing loops and must have done so for the last three years. Bidder must submit a list of three contracts similar to this contract served within the calendar year 2011 or are in the process of serving as of January 1, 2012. Provide agency name, address, contact name and telephone number, and dollar volume of said contracts. SEE BIDDER REFERENCE SHEET ATTACHED. Bidder must furnish standard manufacturer’s warranty with invoice. Reference to a manufacturer’s trade name or number establishes a standard. No compromise in quality level is acceptable. Bidder must be able to provide on-site installation. Bidder must provide an insurance certificate showing coverage provided from a company licensed to do business in Wisconsin. The certificate must include worker’s compensation. MANDATORY SITE VISIT: An on-site visit is required prior to submitting a bid. SEE SCHEDULED SITE VISIT DATE AND TIME BELOW. The purpose of this visit is to assure bidders and the University that all requirements of the project are fully understood. A site visit is scheduled by Brandon Heise at (920) 424-1472. UW Oshkosh is not responsible for costs incurred to attend the mandatory meeting. The bidder representative at the site visit must be an employee of bidding company. This same bidder representative’s company must do all required set up and installation. Other representatives and subcontractors do not meet qualifications for site visit and are not required to attend. The Contractor is responsible for making all field measurements necessary for establishing exact locations and relationships necessary for the correct installation of equipment. SITE VISIT DATE, TIME AND LOCATION: DATE: MONDAY, MAY 7, 2012 TIME: 10:00 AM - 12:00 PM UNIVERSITY OF WISCONSIN OSHKOSH REEVE UNION ROOM 227 BALLROOM 748 ALGOMA BOULEVARD OSHKOSH, WI 54901 UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 SPECIAL CONDITIONS OF BID CONTINUED MANDATORY SITE VISIT CONTINUED: PLEASE STOP AT THE INFORMATION BOOTH IN PARKING LOT 15 ON ALGOMA BOULEVARD AND IDENTIFY YOURSELF AS A VISITOR FOR THE HEARING LOOP ON SITE VISIT. THE ATTENDANT WILL ISSUE YOU A FREE PARKING PERMIT FOR THE MORNING. PLEASE ENTER BLACKHAWK COMMONS, NEAR PARKING LOT 15, BY THE 3 GLASS DOORS ON ALGOMA BOULEVARD AND GO DOWN THE STEPS TO THE LOWER LEVEL TO ROOM 008. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 SPECIAL CONDITIONS OF BID CONTINUED FAXED BIDS: All faxed bid responses must have a facsimile transmission cover letter. This letter must include: a. Bid Due Date and Request for Bid # RH-1040 b. Current Date c. Agency fax number (920) 424-0259 d. Agency name e. Agency contact person and telephone number f. Bidder fax number (if available) g. Bidder name h. Bidder contact person and telephone number i. Number of pages (including cover) being transmitted. Faxed replies to bid requests must be signed. Each page must be initialed and numbered “Page 1 of 5, page 2 of 5”, etc. Faxed bids will be rejected if they do not arrive on time, i.e., the last page of the fax transmission must be completed prior to the bid opening due date and time. It is the responsibility of the bidder to verify that the faxed bid has been received and delivered to the proper purchasing office location by the bid date and time. MAILED BIDS: Mail bids, specifications and brochures to the following: University of Wisconsin Oshkosh Attention: Ramona Holdren Campus Services Planning & Construction 650 Witzel Avenue Oshkosh, WI 54902 Bid envelope must be sealed and plainly marked in lower corner with bidder name and address, due date and Request for Bid # RH-1040. Mailed bids will be rejected if they do not arrive on time. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 1GENERAL 1.1 RELATED DOCUMENTS: A. Some information contained in this specification is also found on the associated drawings. Work shown on either is deemed to be in both. B. The drawings and general provisions of the Contract, including General and Supplementary Conditions apply to this Specification. C. If a discrepancy in quantity exists between this specification and the associated drawings, the Contractor shall furnish the greater quantity or value unless otherwise directed by the consultant. 1.2 SUMMARY OF WORK A. Audio Frequency Inductive Loop System (AFILS): Two (2) high quality inductive loop sound systems are to be installed one (1) in the Room 307, the Theater, and (1) in Room 227, the Multipurpose Room, to provide sound reinforcement for individuals with hearing impairments. Systems shall include, but not be limited to, amplifiers, processing, microphones, wiring, electronics, floor cutting, and anything else necessary to provide a complete and functioning system to the owner. B. There are existing audio systems to which the AFILS will be integrated for the program source. C. All contractors are required to attend a site walkthrough meeting prior to submitting a bid for the project. The Contractor Preview meeting is scheduled for Wednesday April 11, 2012 from 10:00 A.M. to 12:00 P.M. Project questions are due by Wednesday April 18, 2012. Bids due by May 2, 2012. Please see attached bid form. D. Project installation must be completed during the two week period beginning Monday July 23, 2012 and ending Thursday August 2, 2012. Consultant field verification must be completed on or before Thursday August 2, 2102. User training is to be conducted on Friday August 3, 2012 at a time arranged with the owner. E. Installing contractor is responsible for obtaining the required permits from the city of Oshkosh related to this AFILS installation. Theater Room 307 1. The AFILS in the Theater will consist of at least two (2) overlapping phased loops of wires to be installed into the floor of the facility. See the associated drawing for loop location, dimensions, and magnetic field orientation. 2. The amplifier for the AFILS will be located in the audio equipment rack in the projection booth. See the attached photos and audio system drawings for rack and amplifier location. 3. Source signal for the AFILS will come from the Theater sound system. The loop source audio signal will be a mixed signal derived from the front left, center and right channel amplifier input signals after processing through the Digital Signal Processor. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 Theater Room 307 Continued 4. Prior to installation of the AFILS the Installing Contractor will visit the site and setup a test loop to verify the site conditions will allow the specified system to work according to the specifications. The Installing Contractor will supply the hardware and wiring and will configure a loop at the size and dimensions shown in the design. Verify system functionality as outlined in part 3 of this specification. Report any problems or concerns to the project engineer and consultant. 5. Any necessary cutting of the concrete, removal/reinstallation of carpet and/or furniture to facilitate the system installation as designed is to be included as part of the bid. 6. See drawings for locations of all equipment to be installed. Multipurpose Room 227 A/B1/B2/C 1. The AFILS in the Multipurpose Room will consist of at least eight (8) loops of wire to be installed using flat wire under the existing commercial carpet squares in the facility. See the associated drawing for loop location, dimensions, and magnetic field orientation. 2. The amplifiers for the AFILS will be located in the audio equipment racks in the storage area adjacent to the audio system amplifiers. See the attached photos and audio system drawings for rack and amplifier location. 3. Source signals for the AFILS will come from the Multipurpose Room sound system amplifier input signals after processing through the Digital Signal Processor. 4. Prior to installation of the AFILS the Installing Contractor will visit the site and set up a test loop to verify the site conditions will allow the specified system to work according to the specifications. The Installing Contractor will supply the hardware and wiring and will configure a loop at the size and dimensions shown in the design. Verify system functionality as outlined in part 3 of this specification. Report any problems or concerns to the project consultant. 5. Any necessary cutting of the concrete, removal/reinstallation of carpet and/or furniture to facilitate the system installation as designed is to be included as part of the bid. 6. See drawings for locations of all equipment to be installed. 1.3 DEFINITIONS AND TERMS A. The following definitions shall be used. 1. Install – Deliver to the owner and place in appropriate location. Attach all wires and secure equipment. 2. Furnish – Deliver to the owner in new packaging. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 3. Supply – Furnish to the owner unpackaged and ready for installation by owner or other contractor. 4. OFE – Owner Furnished Equipment (existing equipment to be reused in the system). 5. AFILS – Audio Frequency Inductive Loop System B. The following terms shall be used to refer to the division of labor and define various entities associated with the project. 1. Owner – Organization or person who has undertaken to construct the space. 2. Construction Manager – General Contractor as hired by the owner. 3. Installing Contractor – The successful bidder of this section as awarded by the construction manager. 4. Electrical Contractor – The successful bidder for the electrical portions of the contract, typically, but not limited to, division 16. 5. Subcontractor – Company or organization contracted by the Installing Contractor to perform or supply any portion of this specification. 6. Consultant – Individual or company hired by the architect or owner to design the systems, write the specification, and detail schematic drawings. 7. Architect – Company or individual hired by the owner to provide the design of the space. 8. AHJ – Authority Having Jurisdiction, the organization, office, or individual responsible for approving equipment, materials, an installation, or a procedure. 9. EIA – Electronic Industries Alliance 10. ECA - Electronic Components Association 11. GEIA - Government Electronics and Information Technology Association 12. TIA - Telecommunications Industry Association 1.3 SUBMITTALS A. Submittal sheets are required to be submitted for all specified equipment. All submittals and shop drawings shall be submitted and approved by the Consultant prior to the beginning of installation. These submittals shall be provided not more than 6 weeks following award of contract UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 1. Submittal sheets are required for all equipment to be installed as specified. Installing Contractor shall furnish (6) sets of submittal sheets for any equipment request that is not the specified product. Any submittal sets are to be bound on the left side and printed on 8.5x11 inch paper. 2. Installing Contractor shall furnish (4) sets of shop drawings detailing a complete installation plan. Shop drawings are expected to expand upon the construction documents and shall show all components and wires, complete with individual wire numbers, proposed rack layouts, riser diagrams and schematics for individual subsystems, calculations, and details of proposed rigging. Schematics shall show a separate designation for each device and labeling shall correspond to that of the rack layouts. Installing Contractor shall convey that that the system is ready to install as shown in the shop drawings, and that details not explicitly defined by this specification or on the drawings have been addressed by the Contractor. Shop drawings are to be bound on the left side and printed on B-size (11x17) paper or submitted electronically as DWG or PDF files . 3. Scanned or copied versions of the construction documents will not be accepted and shall be automatically rejected. All drawings are to be done in a clear and professional manner. 4. Failure to furnish all information as noted above shall result in the rejection of submittals. Questions regarding submittal information should be directed to the Consultant prior to drawing submissions. 5. The Consultant’s ACAD 2012 drawings shall be available for floor plans, conduit & wire pull layouts, and some detail drawings. Earlier versions of drawings can be supplied for an additional charge of $20 per drawing. It shall be the responsibility of the Contractor to implement any drawings furnished by the Consultant. Any time expended by the Consultant at the request of the Installing Contractor to interface drawings to other third party software shall be billed to the Installing Contractor at the Consultant’s standard hourly rate. B. See section 3 for additional post-installation submittal requirements. 1.4 DIVISION OF LABOR A. Installing Contractor shall furnish and install all conduit and boxes associated with the AFILS as specified, as shown on the drawings, and as required by the Installing Contractor. B. Installing Contractor shall supply a pull string in all conduits for the AFILS. C. All AFILS loop wiring shall be supplied and installed by the AFILS contractor. D. Any necessary saw cutting of the floor shall be performed by the AFILS contractor or direct subcontractor. AFILS contractor shall be responsible for all carpet cutting, removal, reinstallation and patching. AFILS contractor shall also be responsible to protect all room finishes from dust, water, and any other damage resulting from the cutting of the floor. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 E. Installing Contractor shall be responsible for the removal and re-installation of any fixed furniture or seating as required, to accommodate the installation of the AFILS loops. F. All electrical connections carrying line voltage (above 100 volts) shall be connected and terminated by a licensed Electrical Contractor. All line voltage wire and cable for the AFILS shall be provided by an Electrical Contractor as a part of the installing contractors bid. G. All electrical connections carrying low voltage (below 100 volts) shall be connected and terminated by the Installing Contractor. All low voltage wire and cable for the audio and video systems shall be provided by the Installing Contractor. 1.5 QUALITY ASSURANCE A. All electrical installation shall be in compliance with the N.E.C., and shall be inspected by the appropriate Local/State Electrical Inspection Authority. All installation shall be subject to inspection by the Local Authority Having Jurisdiction. All installation shall be in accordance with the AHJ. Any installation methods found to not be in compliance with the AHJ shall be rectified by the AFILS contractor without claim for additional payment. B. Bidders for this section are expected to be an authorized dealer and factory trained for installation and services on all major pieces of equipment. Documentation of dealer status may be requested from bidders. Failure to provide adequate documentation may be grounds for disqualification from the bidding process. 1.6 STANDARDS A. All equipment and installation practices, where applicable standards have been established, shall be built and installed to the standards of the following institutions: 1. Underwriters Laboratories, Inc. (UL): Comply with requirements of UL-50 2. NFPA 70, National Electric Code (NEC) 3. IEC 60118-4 Electroacoustics – Hearing Aids – Part 4 4. TIA/EIA-607 Telecommunications Grounding 5. BICSI Telecommunications Distribution Methods Manual (Ninth Edition) 6. Federal Communications Commission Part 15 7. Audio Engineering Society (AES) 1.7 DELIVERY, STORAGE, AND HANDLING A. Include delivery, storage, and handling of all products and materials to be delivered and installed. B. Installing contractor shall be responsible for providing on-site storage if necessary. Installing Contractor may negotiate a storage facility with the Construction Manager/Owner, but shall still be responsible for his own materials. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 1.8 PROJECT CONDITIONS A. Installing Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is supplied to the Owner. B. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment. C. Installing Contractor shall stay aware of all project time schedules and shall coordinate with all other trades for all aspects of the work. D. During the installation, and up to the date of final acceptance, the Contractor shall be under obligation to protect his/her work against damage and loss. Such damage shall be replaced or repaired at no cost to the Owner. E. Installing Contractor shall include provisions in the bid to make at least one visit to the site prior to beginning of site work to verify site conditions, coordinate with other trades, meet with representatives of the Owner, or deal with other issues that may arise in the course of building construction. Any additional visits to the site shall be performed as needed without claim for additional payment. 1.9 WARRANTY A. The Installing Contractor shall provide timely maintenance of any malfunctions of the installed systems, at no additional cost to the owner, for a period of twelve (12) months from the date of acceptance by the owner unless damage or failure of the system is caused by misuse, abuse, neglect, or accident. B. The Installing Contractor shall guarantee availability of local service by factory-trained personnel from an authorized distributor of the equipment manufacturer. The distributor shall have available a stock of the manufacturer's standard parts. 2 PRODUCTS 2.1 EQUIPMENT AND MATERIALS—GENERAL A. All equipment and components shall be new and the manufacturer's current model. B. All components and the system as a whole shall meet or exceed the minimum standards issued by the EIA. C. All work and materials in conjunction with this installation shall meet or exceed the provisions of the National Electrical Code and other applicable codes. D. The materials, appliances, equipment and devices shall be tested and listed by Underwriters' Laboratories, Inc. or other similar testing agency. The system shall be listed by U.L. or other testing agency, and each major component shall bear the manufacturer's name, catalog number, and U.L. or other testing agency label. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 E. The Installing Contractor shall be responsible for providing a complete and fully functional system, including all necessary components, whether included in this specification or not. F. Pricing for Alternates shall be provided on the same document as the base bid, under a separate line item for each Alternate. All costs associated with each Alternate shall be included in the price for each. 2.2 MANUFACTURERS A. Listing of approved manufacturers for each component follows component description below. B. The base bid shall be based on the specified equipment or approved equivalent equipment. Alternate equipment must be so noted on a separate bid form with an ADD or DEDUCT to the base bid. C. All approved equivalent equipment must meet or exceed the specified equipment in every aspect of performance, form, and function. 2.3 REQUESTS FOR ALTERNATE EQUIPMENT A. Requests for equipment to be considered as alternates shall be considered only when the following have been submitted to the Consultant: 1. A list of such alternate equipment and materials for consideration as equal 2. A demo piece of the proposed equipment to be substituted may, at the discretion of the consultant, be requested for testing and review. If such a request is made by the consultant, the Installing Contractor shall provide a demo piece (or pieces if applicable) of the proposed equipment or arrange a demonstration of the proposed equipment in a similar environment. B. A fully working mock-up of the AFILS using the alternate proposed equipment shall be set up in a similar environment to the designed space for testing by the Consultant. C. If a request for alternate equipment is refused, the Installing Contractor shall provide the equipment as specified. 2.4 COMPONENTS A. The following approved manufacturers, quantities, and model numbers shall form the basis of the system. These are minimum requirements. Installing Contractor shall verify all quantities prior to ordering and installation. Quantities are provided for reference only. Installing Contractor is still responsible to provide a complete and working system without claim for additional payment. All equivalents and alternates must be approved by the Consultant and owner prior to system installation. B. The Installing Contractor shall furnish all equipment and work as noted or implied on the drawings or specifications. In case of a conflict between the drawings and specification, furnish the equipment and work with the greatest cost impact. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 C. Audio Frequency Inductive Loop System Equipment: Theater Room 307 1. Equipment Rack is existing. See attached photos and AV drawings for rack location and layout. 2. Loop Amplifier – UniVox SLS-300 or equivalent (qty 1): Double rack space, dual induction loop amplifier with integrated phase shift. Unit shall have at least 1 microphone input, 1 line level input and adjustable current drive. Front panel indicators shall show status of input signal, loop integrity, and power status. 3. Digital Signal processor – Extron DMP-64 or equivalent (qty1): Six input, four output processor for AGC, EQ and Compressor/Limiter control of the AFILS audio source 4. Loop Receiver (qty 4): Loop receiver with headphones for use by individuals not having a T-coil hearing aid. a. Contacta ET-LR or equivalent 5. Flat Cable (qty as needed): Flat copper cable roll. a. Contacta ETCF-328 or equivalent 6. Direct Burial Loop Wire (qty as needed): 14 or 12 AWG stranded direct burial loop wire for installation in concrete floors or surface raceway. a. Belden 9438 or equivalent b. Contacta ET-12-CON-100 or equivalent 7. PVC feeder wire (qty as needed): 12 AWG twisted pair wire with overall jacket. a. West Penn 227 or equivalent b. Belden New Generation 5000UE or equivalent c. Gepco 1200 or equivalent 8. Prices shall include all costs for concrete cutting as may be required. 9. Prices shall include all costs for carpet cutting, removal and re-installation as may be required. 10. Price shall include the setup of a test loop in the space where the loop is to be installed, at the size and dimensions specified prior to actual loop installation. AFILS contractor shall verify that the site conditions will allow the specified system to work. Immediately report any noted problems or issues to the project engineer and consultant. Multipurpose Rooms 227 A/B1/B2/C 1. Equipment Racks are existing. Signal routing for the room combining is already in place as part of the existing audio system. See attached photos and AV drawings for rack location and layout. 2. Loop Amplifier – UniVox SLS-300 or equivalent (qty 2): Double rack space, dual induction loop amplifier with integrated phase shift. Unit shall have at least 1 microphone input, 1 line level input and adjustable current drive. Front panel indicators shall show status of input signal, loop integrity, and power status. For driving the AFILS loops in rooms A and C. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 3. Loop Amplifier – UniVox SLS-100 or equivalent (qty 2): Double rack space, dual induction loop amplifier with integrated phase shift. Unit shall have at least 1 microphone input, 1 line level input and adjustable current drive. Front panel indicators shall show status of input signal, loop integrity, and power status. For driving the AFILS loops in rooms B1 and B2. 4. Digital Signal processor – Extron DMP-64 or equivalent (qty1): Six input, four output processor for AGC, EQ and Compressor/Limiter control of the AFILS audio source 5. Loop Receiver (qty 4): Loop receiver with headphones for use by individuals not having a T-coil hearing aid. a. Contacta ET-LR or equivalent 6. Flat Cable (qty as needed): Flat copper cable roll. a. Contacta ETCF-328 or equivalent 7. Direct Burial Loop Wire (qty as needed): 14 or 12 AWG stranded direct burial loop wire for installation in concrete floors or surface raceway. a. Belden 9438 or equivalent b. Contacta ET-12-CON-100 or equivalent 8. PVC feeder wire (qty as needed): 12 AWG twisted pair wire with overall jacket. a. West Penn 227 or equivalent b.Belden New Generation 5000UE or equivalent b. c. Gepco 1200 or equivalent 9. Prices shall include all costs for concrete cutting as may be required. 10. Prices shall include all costs for carpet cutting, removal and re-installation as may be required. 11. Price shall include the setup of a test loop in the space where the loop is to be installed, at the size and dimensions specified prior to actual loop installation. AFILS contractor shall verify that the site conditions will allow the specified system to work. Immediately report any noted problems or issues to the project engineer and consultant. 3 EXECUTION 3.1 GENERAL INSTALLATION (MATERIAL AND WORKMANSHIP) A. Non-compliance with any of the following so viewed by Owner’s sole discretion shall be cause for rejection of Work by the Owner, and replacement by Installing Contractor to Owner’s satisfaction, and at no added cost to the Owner. B. Material, workmanship, wire, and wiring methods shall be performed as specified. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 C. If, in the opinion of the Installing Contractor, an installation practice is desired or required, which is contrary to these specifications or drawings, a written request for modification shall be made to the Owner and Consultant. Modifications shall not be implemented without the written approval from the Owner and Consultant. D. All materials and labor shall be furnished, whether specifically mentioned or not, to form a complete system operational as per the intentions and description set forth in Part 1. Include the delivery, unloading, placement, fastening to walls, floors, ceiling, or counters, other structures where required, interconnecting wiring of the systems components, equipment alignment, and all other work whether it is necessary to result in complete operational systems. E. All installation activities shall be in accordance with accepted broadcast and audio engineering practices. All efforts shall be invoked to ensure the owner’s desire that the system have extended life. F. It shall be the responsibility of the Installing Contractor to cooperate at all times, and to the fullest extent, with all trades and contractors doing work in the building, to the end that lost time, work stoppages, interference, and inefficiencies do not occur. Communicate installation scheduling with the Electrical Contractor, and coordinate with other trades as necessary. G. Installing Contractor bears the responsibility to verify all site conditions and coordinate with the Electrical Contractor to ensure a complete and functional system is provided to the Owner. H. Verify dimensions of major components to check for entry through doors, ceiling height clearance, and column interference prior to the installation of the equipment. I. During the installation, and up to the date of final acceptance, the Installing Contractor shall be under obligation to protect his/her finished and unfinished work against damage and loss; such work shall be replaced or repaired at no cost to the Owner. J. All work is to be completed in a manner that will little to no aesthetic impact to the existing wall and flooring finishing’s of the rooms. Installing contractor will follow the installation method laid provided in attached detail drawings/pictures outlining floor to wall wire transitions, conduit, junction box, and wall/floor box location(s). 3.2 SUBCONTRACT A. The Installing Contractor shall be responsible for the complete and unconditional implementation of the system, even though he may have subcontracted a portion of the installation or had certain manufacturers install their own equipment. B. Any delay in system commissioning caused by a Subcontractor shall be the responsibility of the Installing Contractor. If such delays cause significant disruption to the successful completion and usage of the project, the Installing Contractor shall be liable for reasonable compensation to the owner. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 3.3 PHYSICAL INSTALLATION A. All equipment not specifically portable shall be held firmly in place and supported by fastenings, brackets, etc., capable of supporting the load with a minimum safety factor of 5 or as approved by the consultant and owner. B. Boxes, equipment, cabling, rack, etc. shall be installed and secured plumb and square with building lines. C. Any cables installed in the open ceiling areas shall be color matched to the ceiling where exposed to view from the floor. All cabling above the ceiling will be installed in the appropriate manner to ensure cables are suspended above the ceiling grid in accordance with building code. (J-Hooks, D-Rings, Cable Tray, etc.) D. At all times during the installation the Installing Contractor shall consider not only the operational efficiency of equipment but also the aesthetics of the space. Questions or conflicts between operation and aesthetics should be directed to the Owner’s Representative. 3.4 CONDUIT AND CABLE ROUTING A. Installing Contractor shall furnish and install all conduit and boxes associated with the AFILS system as shown on the drawings or as required by the Installing Contractor including those conduits or boxes required for A.C. power. B. Installing Contractor shall provide all junction boxes for the audio and video systems with appropriate covers. C. All conduits not specifically identified shall be 3/4". D. All conduits below grade shall be PVC or as required by code. All conduits above grade shall be EMT or as required by code. Refer to conduit specification for details. E. There shall be no more than three (3) 90-degree bends in conduit between pull points. If a conduit run requires more than two bends or if the conduit run is in excess of 150' in total length, insert a pull box. If it is not practical to install a pull box in the run due to field conditions, the conduit size shall be increased to the next trade size for each additional 90degree bend. Offsets shall be considered as equivalent to a 90-degree bend. F. All conduits to be labeled at the source box with the destination box in a clear and logical manner. G. Ends of all conduits are to be deburred and bushed. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 H. All conduits terminating inside of an audio/video enclosure (e.g. rack) or not terminating in a junction/pull box shall be provided with plastic insulated bushings. I. Electrical Contractor shall provide a poly pull-line in each conduit. II. J. Line voltage conduits shall maintain a minimum of 24" separation from audio or video signal conduits except to cross at 90-degree angles when necessary. K. The main audio racks, any auxiliary audio rack, and any other audio panel containing electronic audio system devices, must be isolated or insulated from any metallic conduits. The final connection to these audio racks or panels shall be with PVC, nonmetallic flex or any other nonmetallic conduit. Or, where shown the cables can enter the rack or panel in a bundle through a bushed opening. L. Junction boxes and pull boxes in the conduit system do not have to be isolated, only racks or panels with electrical power and electronic audio devices. M. All cables shall be laced or tied securely to assure no malfunctions resulting from interference of other trades or routine future maintenance. 3.5 CABLE INSTALLATION A. All wires and cables shall be marked at every termination and connection point with permanent clear wrap-around number or letter cable markers. There shall be no unmarked cables in the systems. Any unmarked cables found at Contractor Checkout shall be immediately labeled. Failure to label wires can be cause for rejection of work by the Owner and shall be corrected at no additional cost to the owner. Marking codes used on cables shall correspond to codes shown on drawings or be approved by the Owner and Consultant. B. Cables utilizing molded plastic or solderless insulation displacement connectors shall be unacceptable. C. All cable installed in ducts, plenums, and other spaces used for environmental air shall be Type CMP (refer to NEC Article 800.53) or be installed in metallic conduit (in compliance with NEC Article 300.22). D. There shall be no wire splices in conduit. E. Do not mix signal cables and electrical power cables in the same conduit. F. Do not tie-wrap or bundle signal cables to an electrical power cable. G. Power cables, control cables, and high level cables shall be run on the left side of an equipment rack, as viewed from the rear. All other cables shall be run on the right side of the equipment rack, as viewed from the rear. H. All inter-rack cabling shall be neatly strapped, dressed, and supported as approved by the Owner or Consultant. Cabling within racks shall be contained in Panduit finger tray and secured to lacer bars when appropriate. Such cables shall remain separated as indicated herein. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 I. All cables routed outside of racks and conduit shall be contained in a suitable harness or wireway to maintain a neat, clean, and finished product. J. All cables shall be cut to the length dictated by the run. All equipment installed in racks shall have a service loop of appropriate length. 1. For equipment mounted in drawers or slides, the interconnecting cables shall be provided with a service loop of appropriate length to allow for full travel of drawer or slide and enough slack to service and remove any necessary items. 2. For equipment mounted in racks accessible from both front and back, provide a service loop length sufficient to plug and unplug cable from the unit to allow for trouble-shooting and service of equipment. K. For equipment mounted in racks accessible from the front only, provide a service loop length sufficient to remove the unit from the rack and easily plug and unplug all connectors. 3.6 IDENTIFICATION A. Except where otherwise specified, label all connectors on plates or panels, switches, controls, and receptacles. Labeling material to have white lettering and to be engraved black plastic laminate or engraved black anodized aluminum plates. Minimum plate thickness shall be .125”. All labels are to be relatively permanent and shall be done in a professional and orderly manner. Any labels found to be unacceptable upon project inspection shall be remedied by the Installing Contractor without claim for additional payment. All labels shall correspond to the drawings. B. Identify all wires and cables at every termination and connection point with permanent type printed markers. Hand written wire labels are not acceptable. C. Every piece of rack-mounted equipment shall have an engraved label indicating function and schematic label. Provide and install on front panel engraved labels for each item of rackmounted equipment. Designate function and input and output line(s) or loudspeaker(s) served by labeled equipment. Key all designations to system functional and patch panel diagrams. 3.7 SYSTEM PERFORMANCE, TESTS AND ADJUSTMENTS A. Before Acceptance Tests are scheduled, the Installing Contractor shall perform his own systems checkout. Installing Contractor shall furnish all required test equipment and shall perform all work necessary to determine and/or modify performance of the system to meet the requirements of these specifications and drawings. B. Testing Personnel: The Installing Contractor shall have at least one person knowledgeable as to the systems as installed available for testing and adjustment with the Consultant. 1. All costs to the Installing Contractor for testing personnel shall be included in the bid. 2. Installing Contractor shall allow for up to (8) eight hours of testing and adjustments with the Consultant. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 3. Failure of the Installing Contractor to provide adequate personnel or testing equipment causing lost time to the Consultant shall result in the Installing Contractor paying the Consultant’s standard hourly rate for additional time and expenses as necessary. C. Test Equipment: 1. All equipment for testing and adjustments to the sound system shall be furnished by the Installing Contractor. Test equipment shall include: 2. Handheld or computer based field strength meter 3. Handheld or computer based frequency response meter 4. High Quality Multi-meter: Fluke or Similar 5. Sweepable Tone Generator 6. The Consultant may choose to bring and use some of his own test equipment. 7. Furnish make, model, and serial number of all test equipment to be used to the Consultant prior to performing any test and adjustments to the system. D. Field Strength: 1. Installed system shall be capable of at least 400mA/m RMS with a 1000 Hz sine wave input. 2. Field strength shall not vary more than +/- 3 dB over the loop area. E. Frequency Response: 1. Frequency response of the system shall be less than +/- 3 dB from 100 Hz to 5 kHz over the loop area. Apply metal loss correction as needed to maintain adequate frequency response. F. Background Noise: 1. A-weighted background noise shall be at least 40 dB below the signal source when played at the specified field strength. 3.8 PURCHASER TRAINING A. The AFILS Contractor shall provide a minimum of eight (8) hours of training and instruction for the installed systems for Owner-designated personnel, instructing them in the operation and maintenance of the systems. The training session shall take place after the systems are operational, at a time prearranged with the Owner. The training time is to be part of the total of the installation and shall be included in the installation charges. B. Furnish and turn over to the owner three sets of operating/maintenance manuals consisting of: 1. A numerical index with equipment items listed 2. Equipment Brochures/Data Sheets 3. Operating Instructions UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 4. Service information and schematic diagrams 5. System as-built drawings and wiring diagrams 3.9 FINAL ACCEPTANCE TESTING AND INSPECTION OF COMPLETED INSTALLATION A. Upon approval of the Contractor Test Report, the Installing Contractor shall demonstrate operation of each major component in the presence of the Consultant and the Owner’s Representative, using each microphone and loudspeaker furnished, all required microphone and loudspeaker positions, and all input, control and amplification equipment. Testing of each video and computer input of the system shall also be performed to verify proper function. B. After demonstration, assist as required in acceptance tests by representatives of the Owner. C. A factory-trained representative of the manufacturer of the major equipment shall demonstrate that the systems function properly in every respect. The demonstration shall be made in the presence of the Owner. D. The Consultant and the Owner’s Representative will both verify that all of the above items have been completed to satisfaction and that all installation details have been completed before a recommendation of final payment shall be made. E. The Installing Contractor, at the Installing Contractor’s expense, shall rectify any components not found to function in a satisfactory manner as defined by this specification. UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 EQUIPMENT PRICE AND WARRANTY BID SHEET (SHEET 1 OF 2 - THEATRE) Room Item Model Description Warranty Quantity THEATRE 307 1 UniVox SLS-300 Loop Amplifier Digital Signal Processor 1 307 2 Extron DMP-64 307 3 Contacta ET-LR 4 Belden 9438 or Contacta 5 ET-12-CON-100 Loop Receiver Flat Copper Cable, for installation under carpet 12-14 AWG direct burial, stranded loop wire for installation in concrete floor and surface raceway 307 4 Contacta ETCF-328 307 West Penn 227, Belden New Generation 6 5000UE, Gepco 1200 12 AWG twisted pair wire with overall jacket 307 CONTINUED ON EQUIPMENT PRICE AND WARRANTY BID SHEET 2 1 as needed as needed as needed Base Bid Total UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 EQUIPMENT PRICE AND WARRANTY BID SHEET (SHEET 2 OF 2 BALLROOM) Base Bid Total Room Item Model Description Warranty Quantity BALLROOM 227 7 UniVox SLS-300 Loop Amplifier 2 227 8 UniVox SLS-100 2 227 9 Extron DMP-64 Loop Amplifier Digital Signal Processor 227 10 Contacta ET-LR 1 227 11 Contacta ETCF-328 Loop Receiver Flat Copper Cable, for installation under carpet 12-14 AWG direct burial, stranded loop wire for installation in concrete floor and surface raceway 12 AWG twisted pair wire with overall jacket 227 227 Belden 9438 or Contacta 12 ET-12-CON-100 West Penn 227, Belden New Generation 13 5000UE, Gepco 1200 EQUIPMENT SHEETS 1 & 2 1 1 1 1 *** GRAND TOTAL *** HEARING LOOP BID WILL BE AWARDED BASED ON LOWEST GRAND TOTAL COST _________________________________________ Company Name __________________________________________ __________________________________________ Company Representative Name and Title (Printed) Company Representative Name (Signature) _________________________ _________________________ ______________ __________________ Company Address City State Zip Code ______________________ _________________________ ______________ Phone Fax Date UNIVERSITY OF WISCONSIN OSHKOSH AUDIO FREQUENCY INDUCTIVE LOOP SYSTEM SEALED BID RH-1040 BIDDER REFERENCES __________________________________________ BIDDER COMPANY NAME BIDDER REFERENCES: 1. __________________________________________ __________________________________________ Company Name Contact Person _________________________________________ __________________________________________ Address City State Zip Code __________________________________________ Dollar Volume of Contract Year 2. __________________________________________ __________________________________________ Company Name Contact Person _________________________________________ __________________________________________ Address City State Zip Code __________________________________________ Dollar Volume of Contract Year 3. __________________________________________ __________________________________________ Company Name Contac t Person _________________________________________ __________________________________________ Address City __________________________________________ Dollar Volume of Contract Year State Zip Code STATE OF WISCONSIN Bid / Proposal # RH-1040 DOA-3477 (R05/98) Commodity / Service VENDOR INFORMATION 1. BIDDING / PROPOSING COMPANY NAME FEIN Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 2. State Zip + 4 Name the person to contact for questions concerning this bid / proposal. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 3. State Zip + 4 Any vendor awarded over $25,000 on this contract must submit affirmative action information to the department. Please name the Personnel / Human Resource and Development or other person responsible for affirmative action in the company to contact about this plan. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( ) Address City 4. State Zip + 4 Mailing address to which state purchase orders are mailed and person the department may contact concerning orders and billings. Name Title Phone ( ) Toll Free Phone FAX ( ) E-Mail Address ( Address City 5. CEO / President Name State Zip + 4 ) Division of State Agency Services State Bureau of Procurement State of Wisconsin Department of Administration DOA-3333 (R03/2004) Vendor Agreement Wisconsin’s Cooperative Purchasing Service Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts. Participating in the service gives vendors opportunities for additional sales without additional bidding. Municipalities use the service to expedite purchases. A "municipality" is defined as any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (s. 16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under ss. 66.0301(1) and (2), Wis.Stats. Interested municipalities: will contact the contractor directly to place orders referencing the state agency contract number; and are responsible for receipt, acceptance, inspection of commodities directly from the contractor, and making payment directly to the contractor. The State of Wisconsin is not a party to these purchases or any dispute arising from these purchases and is not liable for delivery or payment of any of these purchases. The State of Wisconsin will determine the contractor’s participation by checking a box below. MANDATORY: Bidders/Proposers must agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. Vendors should note any special conditions below. OPTIONAL: Bidders/Proposers may or may not agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities. A vendor’s decision on participating in this service has no effect on awarding this contract. A vendor in the service may specify minimum order sizes by volume or dollar amount, additional charges beyond normal delivery areas, or other minimal changes for municipalities. Vendor: please check one of the following boxes in response. I Agree to furnish the commodities or services of this bid/proposal to Wisconsin municipalities with any special conditions noted below. I Do Not Agree to furnish the commodities or services to Wisconsin municipalities. Special Conditions (if applicable): Signature Date (mm/dd/ccyy) Name (Type or Print) Title Company Telephone ( Address (Street) Commodity/Service City ) State ZIP + 4 Request for Bid/Proposal Number RH-1040 This form can be made available in accessible formats upon request to qualified individuals with disabilities Bid / Proposal # State of Wisconsin Department of Administration RH-1040 DOA-3476 (R01/2000) S. 16.75(3m) Wis. Stats.; s. 16.752 Wis. Stats. Affidavit This completed affidavit must be submitted with the bid/proposal. Proposer Preference: Please indicate below if claiming a proposer preference. Minority Business Preference (s. 16.75(3m), Wis. Stats.) - Must be certified by the Wisconsin Department of Commerce. If you have questions concerning the certification process, contact the Wisconsin Department of Commerce, 8th Floor, 123 W. Washington Ave., P.O. Box 7970, Madison, Wisconsin 53707-7970, (608) 267-9550. Work Center Preference (s 16.752, Wis Stats.) - Must be certified by the State of Wisconsin Use Board. If you have questions concerning the certification process, contact the Wisconsin State Use Board, 101 East Wilson Street, 6th Floor, PO Box 7867, Madison, Wisconsin 53707-7867 or 608/266-2553. American-Made Materials: The materials covered in our proposal were manufactured in whole or in substantial part within the United States, or the majority of the component parts thereof were manufactured in whole or in substantial part in the United States. Yes No Unknown Non-Collusion: In signing this proposal we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free trade; that no attempt has been made to induce any other person or firm to submit or not to submit a proposal; that this proposal has been independently arrived at without collusion with any other proposer competitor or potential competitor; that this proposal has not been knowingly disclosed prior to opening of proposals to any other proposer or competitor; that the above statement is accurate under penalty of perjury. We will comply with all terms, conditions, and specifications required by the State of Wisconsin in this Announcement of Bid/Proposal and the terms of our bid/proposal. Authorized Representative Title Type or Print Authorized Representative Date (mm/dd/ccyy) Signature Company Name Telephone ( ) This document can be made available in accessible formats to qualified individuals with disabilities.