University of Wisconsin - Madison REQUEST FOR BID

University of Wisconsin - Madison REQUEST FOR BID
University of Wisconsin - Madison
REQUEST FOR BID
THIS IS NOT AN ORDER
AGENT: Janet Bresnahan
Questions regarding this bid – see Section 3.1
For Submittal of Bid Instructions – see Section #1.
OFFICIAL SEALED
CONTRACT NUMBER:
ISSUE DATE:
11/10/14
DUE DATE:
11/20/14
15-5916
2:00 PM CST
If NO BID (check here)
and return.
Bid prices and terms shall be firm for sixty (60) days
from the date of bid opening, unless otherwise specified
in this Request for Bid by the UW-Madison Purchasing
Services.
Unless otherwise noted, public openings will be on the
date and time specified. Award(s), if any, will be made
as soon thereafter as possible.
The bid abstract will be on file and is open to public
inspection only after award determination has been
made.
15-5916 / AMENDMENT #2 / LABORATORY CONSUMABLES: REAGENTS, BIOLOGICALS, AND CHEMICALS
Amendment #2 issued to EXTEND the DUE DATE to November 20, 2014 @ 2:00 PM CST. We have enclosed a new
return label for your convenience. Please replace the following pages reflecting the new DUE DATE: Pages 2 and 6 of
34.
If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment.
All other terms and conditions remain the same. Please revise and submit your bid accordingly.
In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services
bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or
participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or
not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been
knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the
information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid.
By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest,
and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the
University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of
employment.
The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participation in this transaction by any federal department or agency.
COMPANY NAME:
COMPANY STREET ADDRESS:
COMPANY CITY, STATE & ZIP:
SIGNATURE:
DATE :
TYPE OR PRINT NAME:
TITLE:
TELEPHONE NUMBER: (
)
FAX NUMBER:
EMAIL ADDRESS:
FEIN NUMBER:
DUNS #:
(
)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #2
CONTRACT NO.: 15-5916
PAGE 2 OF 34
VENDOR NOTE: FOR THE PURPOSES OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS
YOU LISTED ON THE REQUEST FOR BID FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS
LABEL.
RETURN ADDRESS LABEL:
Below is a label that can be taped to the outside of your sealed bid response. If returning your bid response by
mail or in person, please fill out the information and tape to the outside of your bid package.
OFFICIAL SEALED BID
NUMBER: 15-5916
DUE DATE: 11/20/14
TIME: 2:00 PM CST
SHIP FROM:
VENDOR NAME HERE: ______________________________________
ADDRESS: ________________________________________________
________________________________________________
________________________________________________
SHIP TO:
UNIVERSITY OF WISCONSIN-MADISON
PURCHASING SERVICES
21 N PARK ST, SUITE 6101
MADISON, WI 53715-1218
1.1
BID RESPONSE REQUIREMENTS:
In order for your bid to be considered, the following forms/information must be completed and submitted as
part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify
your bid.
1.
2.
3.
4.
5.
6.
Request for Bid Form (signed)
Bidder Response Sheet (including attachments as requested on Bidder Response Sheet) (Attachment A)
Specifications, descriptive brochure and detail for the item(s) bid (Section 6)
Itemized Bid List (Attachment B)
Vendor Information Sheet (Attachment C)
Client Reference List (Attachment D)
UNIVERSITY OF WISCONSIN
MADISON, WISCONSIN 53715-1218
AMENDMENT #2
CONTRACT NO.: 15-5916
PAGE 6 OF 34
SECTION #3: RFB PROCESS INSTRUCTIONS
3.1
Clarifications and/or Revisions through Designated Contact:
All communications and/or questions in regard to this request should be in writing and must reference the bid
number. Bidders are encouraged to e-mail written questions to the Agent. Verbal questions, when permitted,
must be directed to the Agent.
If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this
RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the
address shown below of such error and request modification or clarification of the RFB document. All written
questions will be responded to in writing and provided to all bidders.
ADMINISTRATIVE:
Janet Bresnahan
UW Purchasing
21 N Park St, Suite 6101
Madison, WI 53715-1218
E-mail: [email protected]
PHONE 608/262-6335 -- FAX 608/262-4467
If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or
which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the
Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation
time by reason of the error or its later correction.
In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of
this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov and
provided to all recipients of this initial RFB.
Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB
manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone
other than the Designated Contact(s) above may disqualify your RFB.
3.2
3.3
Applicable Dates:
Date
Event
October 23, 2014
Date of Issue of the RFB
October 30, 2014
Written questions due
November 20, 2014 -- 2:00 PM CST
RFB Due Date (Local Madison Time)
January 1, 2015
Contract Term Begins
Term of Contract
The initial term of this contract shall be January 1, 2015 (CONTRACT START DATE) or date of award, through
December 31, 2017 (CONTRACT END DATE) This contract will be automatically renewed for two additional oneyear terms, unless Purchasing is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 90
calendar days prior to expiration of the initial and/or succeeding Contract term(s).
3.4
Oral Presentations, Product Demonstrations and Site Visits (Pre Award)
The University, at its sole discretion, may require oral presentations, product demonstrations and/or vendor
location site visits to validate information submitted with the bids. Failure of a bidder to conduct a presentation or
other event on the date scheduled or allow an on-site/vendor site visit may result in rejection of the bid. These
events cannot be used as an opportunity to alter bids submitted.
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