University of Wisconsin - Madison REQUEST FOR BID
University of Wisconsin - Madison REQUEST FOR BID THIS IS NOT AN ORDER AGENT: Janet Bresnahan Questions regarding this bid – see Section 3.1 For Submittal of Bid Instructions – see Section #1. OFFICIAL SEALED CONTRACT NUMBER: ISSUE DATE: 11/10/14 DUE DATE: 11/20/14 15-5916 2:00 PM CST If NO BID (check here) and return. Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services. Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made. 15-5916 / AMENDMENT #2 / LABORATORY CONSUMABLES: REAGENTS, BIOLOGICALS, AND CHEMICALS Amendment #2 issued to EXTEND the DUE DATE to November 20, 2014 @ 2:00 PM CST. We have enclosed a new return label for your convenience. Please replace the following pages reflecting the new DUE DATE: Pages 2 and 6 of 34. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. Please revise and submit your bid accordingly. In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be the controlling document for any resulting contract. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid. By submitting a bid, the bidder certifies that no relationship exists between the bidder and the University that interferes with fair competition or is a Conflict of Interest, and no relationship exists between such bidder and another person or firm that constitutes a Conflict of Interest. Further, bidder certifies that no employee of the University whose duties relate to this request for bid assisted the bidder in preparing the bid in any way other than in his or her official capacity and scope of employment. The Bidder certifies by submission of the bid that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. COMPANY NAME: COMPANY STREET ADDRESS: COMPANY CITY, STATE & ZIP: SIGNATURE: DATE : TYPE OR PRINT NAME: TITLE: TELEPHONE NUMBER: ( ) FAX NUMBER: EMAIL ADDRESS: FEIN NUMBER: DUNS #: ( ) UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 AMENDMENT #2 CONTRACT NO.: 15-5916 PAGE 2 OF 34 VENDOR NOTE: FOR THE PURPOSES OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS YOU LISTED ON THE REQUEST FOR BID FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS LABEL. RETURN ADDRESS LABEL: Below is a label that can be taped to the outside of your sealed bid response. If returning your bid response by mail or in person, please fill out the information and tape to the outside of your bid package. OFFICIAL SEALED BID NUMBER: 15-5916 DUE DATE: 11/20/14 TIME: 2:00 PM CST SHIP FROM: VENDOR NAME HERE: ______________________________________ ADDRESS: ________________________________________________ ________________________________________________ ________________________________________________ SHIP TO: UNIVERSITY OF WISCONSIN-MADISON PURCHASING SERVICES 21 N PARK ST, SUITE 6101 MADISON, WI 53715-1218 1.1 BID RESPONSE REQUIREMENTS: In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid. 1. 2. 3. 4. 5. 6. Request for Bid Form (signed) Bidder Response Sheet (including attachments as requested on Bidder Response Sheet) (Attachment A) Specifications, descriptive brochure and detail for the item(s) bid (Section 6) Itemized Bid List (Attachment B) Vendor Information Sheet (Attachment C) Client Reference List (Attachment D) UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 AMENDMENT #2 CONTRACT NO.: 15-5916 PAGE 6 OF 34 SECTION #3: RFB PROCESS INSTRUCTIONS 3.1 Clarifications and/or Revisions through Designated Contact: All communications and/or questions in regard to this request should be in writing and must reference the bid number. Bidders are encouraged to e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the Agent. If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the address shown below of such error and request modification or clarification of the RFB document. All written questions will be responded to in writing and provided to all bidders. ADMINISTRATIVE: Janet Bresnahan UW Purchasing 21 N Park St, Suite 6101 Madison, WI 53715-1218 E-mail: [email protected] PHONE 608/262-6335 -- FAX 608/262-4467 If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov and provided to all recipients of this initial RFB. Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone other than the Designated Contact(s) above may disqualify your RFB. 3.2 3.3 Applicable Dates: Date Event October 23, 2014 Date of Issue of the RFB October 30, 2014 Written questions due November 20, 2014 -- 2:00 PM CST RFB Due Date (Local Madison Time) January 1, 2015 Contract Term Begins Term of Contract The initial term of this contract shall be January 1, 2015 (CONTRACT START DATE) or date of award, through December 31, 2017 (CONTRACT END DATE) This contract will be automatically renewed for two additional oneyear terms, unless Purchasing is notified, in writing, by the Contractor; or notifies the Contractor, in writing, 90 calendar days prior to expiration of the initial and/or succeeding Contract term(s). 3.4 Oral Presentations, Product Demonstrations and Site Visits (Pre Award) The University, at its sole discretion, may require oral presentations, product demonstrations and/or vendor location site visits to validate information submitted with the bids. Failure of a bidder to conduct a presentation or other event on the date scheduled or allow an on-site/vendor site visit may result in rejection of the bid. These events cannot be used as an opportunity to alter bids submitted.
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