University of Wisconsin - Madison REQUEST FOR BID
University of Wisconsin - Madison REQUEST FOR BID AGENT: Sarah Martin Questions regarding this bid – see Section 3.1 THIS IS NOT AN ORDER For Submittal of Bid Instructions – see Section 1 OFFICIAL SEALED CONTRACT NUMBER: 16-5297 ISSUE DATE: 1/26/16 DUE DATE: 2/3/16 2:00 PM CST If NO BID (check here) and return. Bid prices and terms shall be firm for sixty (60) days from the date of bid opening, unless otherwise specified in this Request for Bid by the UW-Madison Purchasing Services. Unless otherwise noted, public openings will be on the date and time specified. Award(s), if any, will be made as soon thereafter as possible. The bid abstract will be on file and is open to public inspection only after award determination has been made. DESCRIPTION 16-5297 / AMENDMENT #1 / Seed Potato Soil Sampling and Processing Amendment #1 issued to: answer a clarifying question and extend the bid due date to February 3, 2016. If this amendment is not returned, it shall be assumed your original bid meets all conditions of the amendment. All other terms and conditions remain the same. If needed, please revise and submit your bid accordingly. The DUE DATE has been EXTENDED to: February 3, 2016 2:00 PM CST. We have enclosed a new return label for your convenience. Please replace the following pages reflecting the new DUE DATE: Pages 2 and 6 of 29. In signing this bid, we have read and fully understand and agree to all terms, conditions and specifications and acknowledge that the UW-Madison Purchasing Services bid document on file shall be controlling. We certify that we have not, either directly or indirectly, entered into any contract or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a bid; that this bid has been independently arrived at without collusion with any other bidder, competitor or potential competitor; that this bid has not been knowingly disclosed prior to the opening of bids to any other bidder or competitor; that the stated statement is accurate under penalty of perjury. I certify that the information I have provided in this bid is true and I understand that any false, misleading or missing information may disqualify the bid. COMPANY NAME: COMPANY STREET ADDRESS: COMPANY CITY, STATE & ZIP: SIGNATURE: DATE : TYPE OR PRINT NAME: TITLE: TELEPHONE NUMBER: ( ) FAX NUMBER: EMAIL ADDRESS: FEIN NUMBER: DUNS #: ( ) UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 Amendment #1 CONTRACT NO.: 16-5297 PAGE 2 OF 29 VENDOR NOTE: FOR THE PURPOSES OF THE RETURN ADDRESS LABEL, IF THE ADDRESS IS THE SAME AS YOU LISTED ON THE REQUEST FOR BID FORM – YOU DO NOT NEED TO FILL OUT THE RETURN ADDRESS LABEL. RETURN ADDRESS LABEL: Below is a label that can be taped to the outside of your sealed bid response. If returning your bid response by mail or in person, please fill out the information and tape to the outside of your bid package. OFFICIAL SEALED BID NUMBER: 16-5297 DUE DATE: 2/3/16 TIME: 2:00 PM CST SHIP FROM: VENDOR NAME HERE: ______________________________________ ADDRESS: ________________________________________________ ________________________________________________ ________________________________________________ SHIP TO: UNIVERSITY OF WISCONSIN-MADISON PURCHASING SERVICES 21 N PARK ST, SUITE 6101 MADISON, WI 53715-1218 1.1 BID RESPONSE REQUIREMENTS: In order for your bid to be considered, the following forms/information must be completed and submitted as part of your bid response. Failure to provide these forms/information with your bid submittal may disqualify your bid. 1. 2. 3. 4. 5. 6. Request for Bid Form (signed) Bidder Response Sheet (including attachments as requested on Bidder Response Sheet) (Attachment A) Specifications, descriptive brochure and detail for the item(s) bid (Section 6) (Attachment B) Itemized Bid List (Attachment C) Vendor Information Sheet (Attachment D) Client Reference List (Attachment E) UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 Amendment #1 CONTRACT NO.: 16-5297 PAGE 6 OF 29 SECTION #3: RFB PROCESS INSTRUCTIONS 3.1 Clarifications and/or Revisions through Designated Contact: All communications and/or questions in regard to this request must be in writing and must reference the bid number. Bidders are encouraged to FAX or e-mail written questions to the Agent. Verbal questions, when permitted, must be directed to the Agent. If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission or other deficiency in this RFB, they have five (5) business days after the bid issue date and time to notify, in writing, the Agent at the (email preferred) address shown below of such error and request modification or clarification of the RFB document. ADMINISTRATIVE: Sarah Martin UW Purchasing 21 N Park St, Suite 6101 Madison, WI 53715-1218 E-mail: [email protected] If a Bidder fails to notify the Purchasing Office of an error in the RFB document which is known to the Bidder, or which should have reasonably been known to the Bidder, then the Bidder shall submit a bid response at the Bidder’s risk and if awarded a contract, shall not be entitled to additional compensation or delivery or installation time by reason of the error or its later correction. In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be posted on http://vendornet.state.wi.us) and publicnotices.wi.gov . Any contact with University employees concerning this RFB are prohibited, except as authorized by the RFB manager during the period from date of release of the RFB until the notice of award is released. Contacting anyone other than the Designated Contact(s) above may disqualify your RFB. 3.2 3.3 Applicable Dates: Date Event January 8, 2016 Date of Issue of the RFB January 19, 2016 Written questions due January 29 February 3, 2016 -- 2:00 PM CST RFB Due Date (Local Madison Time) March 1, 2016 Contract Term Begins Term of Contract The initial term of this contract shall be March 1, 2016 through February 28, 2019, This contract will be automatically renewed for two additional one-year terms, unless Purchasing is notified, in writing, by the Contractor with 90 calendar day notice; or purchasing notifies the Contractor, in writing, (30) calendar days prior to expiration of the initial and/or succeeding Contract term(s). Such renewal will be by mutual agreement of University and the Contractor(s). 3.4 Proprietary Information: Any information contained in the Bidder’s response that is proprietary must be detailed separately on form DOA3027. Marking of the entire response as proprietary will neither be accepted nor honored. The University cannot guarantee that all such material noted remains confidential, particularly if it becomes a significant consideration in contract award. Information will only be kept confidential to the extent allowed by State of Wisconsin Public Disclosure Law (refer to Standard Terms and Conditions, Section 27.0). A copy of the form needed to designate portions of your submission as proprietary can be found at: http://vendornet.state.wi.us/vendornet/doaforms/doa3027.doc UNIVERSITY OF WISCONSIN MADISON, WISCONSIN 53715-1218 CONTRACT NO.: 16-5297 QUESTION & ANSWER AMENDMENT #1 QUESTION AND ANSWER FOR 16-5297 (SEED POTATO SOIL SAMPLING AND PROCESSING) Question 1: Attachment B: Specifications - 4 says "One hundred sixty samples must be taken per acre... 160 cores is considered 1 sample." If I understand this at face value, it is saying that we must pull 160 cores 160 times per acre. 160x160=25,600 cores per acre. Surely this is a typo, and only one sample is required per acre, but I want to be certain. Can you please confirm the number of cores and corresponding number of samples required per acre? Answer 1: We are utilizing Sampling Method B: on page 13 of 19 found in the "Guidelines on Surveillance and Phytosanitary Actions for the Potato Cyst Nematodes Globodera rostochiensis and Globodera pallida (7 May 2014)” https://www.aphis.usda.gov/plant_health/plant_pest_info/nematode/downloads/potato_guidelines.pdf From page 13: 1. Method B: o Sample the entire field in a fixed grid pattern. o Minimum of 5,000 cc soil/ha (5 lb or 2,000 cc soil/acre). o Minimum of 400 sampling points/ha (160points/acre). 2 2 o Maximum grid cell size of approximately 30m (36yd ). o For hand sampling,the length of a grid cell should not be greater than 2.5 times the width. o For rectangular-shaped gridcells,the longest dimension should be parallel to the direction of cultivation.
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