Acer 5338 Laptop User Manual

MITEL
8620/8622
IP Phone User Guide
8620/8622 IP Phone Quick Reference Guide
This guide provides information for frequently used
features. For more information about these and other
features, refer to the user guide. For voice mail
information, refer to the voice mail user guide for your
system.
Feature Buttons
Commonly Used Feature Codes
Contact your system administrator for more information
about system features.
Feature
ACD Agent – Log In/Out
Code
328
Most of the following feature codes work when your IP
phone is idle. However, if you are on an active call or if
the IP phone is off-hook, you may need to press
(Special) to activate the feature before you enter
the feature code.
Automatic IC Call Access – On/Off
361
Automatic Trunk Call Access – On/Off
360
Background Music – On/Off
313
Call Forward – All Calls
355
If you make a mistake when entering numbers or
characters, you can press the MUTE button to move the
cursor to the left and delete the characters entered, or
you can press * to cancel the feature.
Call Logging
333
Conference
5
Button
Action
Default Station
394
Directory
307
Display Time And Date
300
Activates features while on active calls.
Do-Not-Disturb – On/Off
372
Provides volume control.
Scrolls through feature options.
Dynamic Extension Express – On/Off
364
Activates Handsfree Mode.
Turns speaker on and off.
Dynamic Extension Express Handoff
388
Handsfree – On/Off
319
Headset – On/Off
317
Hold – Individual
336
Hold – System
335
Places the current call on hold.
CALL
Selects an outside line or answers a
call.
IC
Answers an intercom (internal) call.
Hunt Group – Remove/Replace
324
Message – Cancel Left Message
366
Message – Delete Message
368
MUTE
Mutes the microphone. Left/backspace
when entering dialpad characters.
DND
Turns DND mode on or off.
Message – Leave Message
367
PAGE
Selects a page zone to place a page.
Message – Messages Menu
365
Views or accesses Station Speed-Dial
numbers.
Microphone Mute – On/Off
314
Page Receive – On/Off
325
SYS SPDL
Views or accesses System Speed-Dial
numbers.
Program Buttons
397
Program Station Password
392
REDIAL
Redials a telephone number.
Programmable Buttons – Default
395
CNF
Places a conference call.
Queue (Callback) Request
TRANSFER
Transfers the current call.
Record-A-Call
MSG
Connects to Inter-station and voice
messages. Toggles between Alpha
Mode and Numeric Mode.
Reverse Transfer (Call Pick-Up)
STN SPDL
FWD
ANSWER
OUTGOING
6
385
4
Ring Tone Selection
398
Station Speed Dial
382
Station Speed Dial – Programming
383
Switch Keymap
399
Answers calls.
System Forward – On/Off
354
Selects an outgoing line for external
calls.
System Speed Dial
381
View Button Assignments
396
Forwards the call to the specified
number. Right/forward when entering
dialpad characters.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering Calls
Lift the handset, or press (Speaker) to answer
a call while using a headset or to answer a call in
Handsfree Mode.
Placing Emergency Calls
Dial the emergency number (911 U.S. or
999/112 Europe). The system immediately places
the emergency call as soon as you dial the
number, even if you do not select an outside line.
Placing Internal (Intercom) Calls
With or without the handset lifted, dial the
extension number. If you enter incorrect digits,
you can press the MUTE button to move the
cursor backward, deleting the last digits entered.
If you are using Handsfree Mode, listen for the
double tone, and then begin to speak.
Placing External Calls
Press the OUTGOING button or enter the
Outgoing Call access code (the default code is
8), and then dial the number.
Redialing External Numbers
With or without the handset lifted, press the
REDIAL button. The system automatically
selects a line and dials the number.
Transferring Calls to Other Extensions
1. While on the call, press the TRANSFER button,
and then enter the extension number.
2. Do one of the following:
• Wait for an answer, announce the call, and
then hang up. If the extension is
unavailable, press the flashing IC or Call
button to return to the caller.
• Hang up to transfer the call and disconnect
the call from your IP phone.
Forwarding Calls
1. Press the FWD button, and then enter the
feature code, if applicable. ENTER FORWARD
DEST appears.
2. Enter the extension number, or press the
OUTGOING button (the default code is 8), and
then dial the telephone number.
Placing Conference Calls
1. While on the first call, press the CNF button to
place the call on hold. CALL NEXT PARTY TO
CNF appears.
2. Place a call to the next conference party. For
external calls, press the OUTGOING button or
enter the Outgoing Call access code (8 is the
default code), and then dial the number.
3. After the party answers, announce the
conference, and then press the CNF button to
place the call on hold. If necessary, repeat this
step to add the remaining conference party.
4. Press the CNF button again to start the
conference. CNF IN PROGRESS appears.
Viewing and Responding to Messages
1. With the handset on-hook, press the MSG
button. Messages are displayed as first in/first
out. If there is more than one message, you can
repeatedly press the MSG button to scroll
through the messages.
2. When the desired message is displayed, press #
or lift the handset for privacy, and then press # to
respond. (If your handset is off-hook and you
press the MSG button, you automatically place a
call to the party or message center who left the
message.)
Using Do-Not-Disturb
1. Press the DND button, and then do one of the
following:
• Press
(Up) or
(Down) to scroll
through the messages.
• Enter the two-digit number for the DND
message.
2. If applicable, enter the additional text for the
DND description.
3. Press (Speaker) or lift and replace the
handset.
Placing a Page Announcement
1. Press the PAGE button.
2. Enter the page-zone number (0 to 9).
3. After the tone, make your announcement, and
then hang up.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Notice
This guide is released by Mitel Networks Corporation and provides information necessary to use the
8620/8622 IP Phone. The guide contents, which reflect current Mitel standards, are subject to revision or change
without notice.
Some features or applications mentioned may require a future release and are not available in the initial release.
Future product features and applications are subject to availability and cost. Some features or applications may
require additional hardware, software, or system administrator assistance.
For sales, service, or technical support, contact your local authorized provider:
Enter provider information above.
If you do not know the contact information for your local provider, use the “Partners” link at the top of the Mitel home
page (www.mitel.com) to find a location near you.
If you have any questions or comments regarding this user guide or other technical documentation, contact the
Technical Publications Department (USA) at:
tech_pubs@mitel.com
Mitel® is a registered trademark of Mitel Networks Corporation.
All other trademarks mentioned in this document are the property of their respective owners, including Mitel Networks
Corporation. All rights reserved.
© 2003–2010 Mitel Networks Corporation
Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or
promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse
any copyrighted component of this work in other works must be obtained from Mitel.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page i
Important Safety Instructions and Precautions
Remember the following safety guidelines when using the IP phone.
Programming Emergency Numbers
Make sure to do the following when programming emergency numbers and/or making test calls to emergency
numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform tests during off-peak hours such as early morning or late evenings.
Safety Notices
The following notices may appear on the product or in the technical documentation.
Notice
Description
Caution indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injury and/or damage to the equipment or property.
Warning indicates a potentially hazardous situation which, if not avoided, could result in
death or serious injury.
Danger indicates an imminently hazardous situation which, if not avoided, will result in death
or serious injury.
The exclamation point within an equilateral triangle indicates that important operating and
maintenance (servicing) instructions are included in the literature accompanying the
product.
Maintenance and Repair
There are no user serviceable parts inside the IP phones. For repairs, return the IP phone to an authorized Mitel
provider.
NOTE
Changes or modifications not expressly approved by Mitel may void the user’s right to operate the
equipment.
Product Disposal Instructions
This symbol indicates that the product is classified as electrical or electronic equipment and should not be disposed of with
other commercial or household waste at the end of its working life. For appropriate disposal and recycling instructions,
contact your local Mitel provider.
The Waste of Electrical and Electronic Equipment (WEEE) Directive (2002/96/EC) was established by the European Union to
minimize negative impact on the environment, control hazardous substances, and curtail landfill expansion by using the best
available recovery and recycling techniques.
Page ii
Mitel® Model 8620/8622 IP Phone User Guide – Issue 14, June 2010
Power Requirements
CAUTION
Phone Damage Hazard. Make sure the IP phone is connected to the proper power supply before powering on.
Contact your system administrator for more information.
The phone requires any one of the following power supplies:
• Power Supply Unit, part number 806.1114 or 806.1117 (Europe)
• Red Hawk Single Port PowerSenseTM, Part Number 901.0407
• An industry-standard IEEE 802.3af Power over Ethernet (PoE) power supply unit
If your IP phone uses a centralized PoE power supply unit, do not use the 48-volt DC Ethernet power adaptor. If
necessary, contact your system administrator for assistance before connecting your IP phone to the centralized power
source.
Make sure the IP phone is plugged into an uninterruptible power supply (UPS). If your IP phone is plugged into the
UPS and the power fails, it should remain powered on for about 10 minutes. If the IP phone is not plugged into a UPS
and the power fails, the current call is dropped and you will not be able to use the IP phone until the power is
restored.
Software and Firmware Updates
The phone may require occasional software updates when new versions are available. The phone is configured to
download the updates automatically. Contact your system administrator for more information. During the download
process several messages are shown on the display that indicate the status of the download. The final display
message, FIRMWARE DOWNLOAD SUCCESS or BOOT DOWNLOAD SUCCESS indicates that the software or
firmware update was downloaded successfully.
Immediately following the download your IP phone will re-synchronize with the telephone system by performing a
reset. When the display returns to your extension number, your user name, the time of day, and the date, the reset is
complete and you can use your IP phone again. During a reset, your IP phone (and all connected devices) lose
connectivity with the network for approximately 10 -20 seconds.
CAUTION
Phone Damage Hazard. Do not use your IP phone or disconnect it from the power supply while it is updating
software. This ensures that the software or firmware update is downloaded successfully. Do not disconnect the IP
phone from the power supply during the download process. Disconnecting the IP phone’s power supply while the IP
phone is downloading an update may cause serious damage to the IP phone.
Software Compatibility
Depending upon which software version your telephone system is using, some of the features included in this guide
may not be available for your IP phone. Check with your system administrator to see which software version your
telephone system currently uses and if there are any feature restrictions for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page iii
Phone Usage
This equipment is not for connection to the telephone network or public coin phone service. It is only for use when
connected to Mitel systems.
WARNING
When using your IP phone equipment, basic safety precautions should always be followed to reduce the risk
of fire, electric shock and injury to persons, including the following:
• Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or laundry
tub, in a wet basement, or near a swimming pool.
• Avoid using a phone (other than a cordless type) during an electrical storm. There may be a remote risk
of electric shock from lightning.
• Do not use the IP phone to report a gas leak in the vicinity of a leak.
• Do not connect directly to the Public Switched Telephone Network (PSTN). Any connection of this
phone to an off premise application, an out of plant application, any other exposed plant application, or
to any equipment other than the intended application may result in a safety hazard, and/or defective
operation, and/or equipment damage. “Exposed plant” means where any portion of the circuit is subject
to accidental contact with electric lighting or power conductors operating at a voltage exceeding 300
volts between conductors or is subject to lightning strikes.
• The socket outlet, if used, shall be located near the equipment and shall be easily located by the user.
• Use only Mitel approved power adaptors.See “Power Requirements” on page iii.
• The handset supplied with the IP phone is not certified for use with any other phone. Use of the handset
with any other phone may have the potential to cause hearing loss in the event of a lighting strike on the
outside plant wiring.
Page iv
Mitel® Model 8620/8622 IP Phone User Guide – Issue 14, June 2010
Notice to Canadian Customers
The Class B digital apparatus complies with Canadian ICES-003.
Notice to U.S. Customers
This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of
the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio communications. However,
there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful
interference to radio or television reception, which can be determined by turning the equipment off and on, the user is
encouraged to try to correct the interference by one or more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Notice to European Customers
We, Mitel Networks LTD.
Of, Mitel Castlegate Business Park
Portskewett
Caldicot
NP26 5YR
UK
Declare that for the hereinafter mentioned product the presumption of
conformity with the applicable essential requirements of
DIRECTIVE 1999/5/EC OF THE EUROPEAN
PARLIAMENT (RTTE DIRECTIVE) AND OF THE COUNCIL is given.
Mitel IP Phone: 8620/8622
Any unauthorized modification of the product voids this Declaration.
For a copy of the original signed Declaration of Conformity (in full conformance with EN45014), please contact the Regulatory
Approvals Manager at the above address.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page v
Contents
Contents
Getting Started
1
Welcome . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
About Your IP Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Feature Descriptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Message Indicator Lamp . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Programmable Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialpad Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Speaker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Feature Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
3
3
3
4
4
4
4
5
Phone Connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
Phone Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Comfort and Safety Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Headset Instructions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Personalizing Your Phone
9
Adjusting the Viewing Angle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Changing Volume Levels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Changing the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Adjusting the Display Contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Listening to Background Music . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Changing the Language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Using the Dialpad Buttons to Enter Characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Using Programmable Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Default Access Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Outside Line Access Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Extension Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Default Feature Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Viewing Button Assignments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Resetting Programmable Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Resetting the IP Phone to the Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Switching Keymaps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Activating Door Relay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page vii
Contents
Answering and Placing Calls
19
Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Answering Waiting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Using Automatic Call Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Redirecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Using Automatic Trunk Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Placing Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Placing Emergency Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Placing Internal Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Requesting a Callback (Queuing the Phone) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Using Camp-on . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Placing External Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Redialing a Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Using Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Using System Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Using Station Speed Dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Storing Station Speed-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Dialing Station Speed-Dial Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting Station Speed-Dial Entries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assigning Speed-Dial Numbers to Programmable Buttons . . . . . . . . . . . . . . . . . . . . . . . .
24
24
25
25
26
Using the Directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Using Account Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Call Features
29
Using Handsfree Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
Using Ring Intercom Always . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Using Mute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Placing Calls On Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Entering a Hookflash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Transferring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Transferring Calls to Other Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Transferring Calls to External Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Using Reverse Transfer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Viewing Your System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Viewing Caller ID Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Forwarding Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Manual Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
System Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Page viii
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Contents
Using Dynamic Extension Express . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Placing Conference Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Adding a Conference Party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Transferring a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Dropping Out of a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
Ending a Conference and Placing all Parties on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using Record-A-Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using Group Listen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Using Call Logging . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Using Secondary Extension Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Using Configuration Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Changing Your Station Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Accessing Configuration Assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
Changing the Dynamic Extension Express Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Changing the DND Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
Changing the Manual Call Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
Using Remote Programming . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Changing the Dynamic Extension Express Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42
Changing the DND Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Changing the Manual Call Forwarding Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Changing Your Station Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44
Messages
45
Using Messages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Leaving Messages at Other Extensions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Viewing and Responding to Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Canceling Messages Left at Other Extensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Deleting Waiting Inter-Station Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Using Do-Not-Disturb (DND) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Using Reminder Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Paging Other System Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Placing a Page Announcement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Enabling or Disabling the Page Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page ix
Contents
Hunt Groups
51
Logging in to ACD Hunt Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Logging out of ACD Hunt Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Stopping the ACD Hunt Group Wrap-up Timer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Other Hunt Group Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Requesting Agent Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Diverting Hunt Group Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Hunt Group Supervisor Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Accepting or Rejecting Agent Help Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Monitoring Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Stealing Hunt Group Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Using Barge-In . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Troubleshooting
55
Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Error Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55
Troubleshooting Tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Index
Page x
59
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Getting Started
Getting Started
Welcome
The instructions in this guide are for using the 8620/8622 IP Phone on the Mitel 5000
Communications Platform (CP). The Quick Reference Guide located at the beginning of this
guide is an overview of frequently used features.
Your IP phone should be powered on and ready to use. If the display is blank, or if the display
name, extension number, or time or date are incorrect, contact your system administrator for
assistance.
The phone can operate in either Inter-Tel Protocol (ITP) mode or Session Initiation Mode (SIP)
mode. The operating mode determines which features and options are enabled on the IP
phone. This guide is for phones operating in ITP mode. If your IP phone is configured to operate
in SIP mode, request a copy of the 8600/8620/8622/8662 User Guide: Session Initiation
Protocol (SIP) Mode, part number, 550.8024, from your system administrator.
Because a variety of voice mail products work with the Mitel 5000 CP, this guide does not
include voice mail instructions. For voice mail instructions, refer to the voice mail user guide for
your system. For example, refer to the Enterprise Messaging, Basic Voice Mail, and Embedded
Voice Mail Card User Guide, part number 835.3205, or the Mitel NuPoint Unified Messaging
User Guide (on the Mitel Web site (http://edocs.mitel.com). Contact your system administrator
for more information about your voice mail system.
NOTE
Because many phone features can be programmed to perform various tasks,
some features may work differently than the descriptions in this guide. Contact
your system administrator for more information.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 1
Getting Started
About Your IP Phone
Your IP phone is equipped with a two-line display, a hearing aid-compatible handset, a Message
Indicator lamp, an internal speaker and microphone, and two basic types of buttons.
• Dialpad buttons: Allow you to enter numbers and letters.
• Feature buttons: Provide quick access to various phone and voice mail features.
This photo shows the external components of the IP phone. See “Feature Descriptions” on
page 3 for more information about the IP phone features.
2
3
11
4
5
8
7
Page 2
1 – Handset
5 – Programmable buttons
2 – Display
6 – Dialpad buttons
3 – Message Indicator lamp
7 – Feature buttons
4 – Hold button
8 – Speaker
6
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Getting Started
Feature Descriptions
The following sections describe default configurations. Your IP phone may be programmed
differently. Contact your system administrator for more information. See “About Your IP Phone”
on page 2 for phone feature locations.
Handset
The handset provided with this equipment is hearing aid compatible (HAC). If you are using a
headset or if you are in Handsfree Mode, you do not need to use the handset.
Display
The phone has a two-line display. When the IP phone is idle, the display shows your extension
number, your username, the time of day, and the date. At other times it might show reminder
messages, Do-Not-Disturb (DND) messages, number dialed, call sources, elapsed time of calls,
current call costs, error messages, and so on.
Following are the feature display abbreviations:
Abbreviation
Word or Phrase
ACCT CODE
Account Code
CNF
Conference
DEST
Destination
DIR
Directory
DND
Do-Not-Disturb
EXT
Extension
LOGS
Call Logging
MSG
Message
RCL
Recall
SPKR
Speaker
SPKRPHN
Speakerphone
STN SPD
Station Speed Dial
SYS SPD
System Speed Dial
TFR
Transfer
TG
Trunk Group (a group of outside lines)
TRNK
Trunk (an outside line)
MISSED (number)
Missed Calls
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 3
Getting Started
Message Indicator Lamp
The Message Indicator lamp flashes or stays lit to indicate call, message, and feature activity.
See “Using Messages” on page 45.
NOTE
By default, the Message Indicator lamp is lit when you receive new messages.
However, this lamp can be programmed for other functions. Contact your system
administrator for more information.
Message Indicator lamp signals are described in the following table.
Message Indicator Lamp Signal
Description
Rapidly flashing
You have an incoming call.
Slowly flashing
You have a waiting message or callback message.
On
You are on a call or using a feature.
Off
Your IP phone is idle.
Programmable Buttons
Most of the buttons on your IP phone are preprogrammed by the system administrator;
however, you can program some of the IP phone buttons for quick access to features or speeddial entries. See “Using Programmable Buttons” on page 13 for instructions.
Dialpad Buttons
Use the dialpad buttons to dial phone numbers, enter feature codes, and to enter characters
when using features that require text input.
Speaker
The speaker provides audio for handsfree calls and background music. See “Using Handsfree
Mode” on page 29 for information about handsfree calls. See “Listening to Background Music”
on page 10 for more information about background music.
Page 4
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Getting Started
Feature Buttons
Feature buttons provide quick access to commonly used features. See the following table for
descriptions.
Button
(Special)
(Up)
Action
Activates features while on active calls. Depending on how your system
is configured, you may need to press this button before you dial a
feature code.
(Down) Provides volume control for the ringer, handset, and speaker.
Scrolls through feature options.
(Speaker)
Activates Handsfree Mode (speakerphone). See “Using Handsfree
Mode” on page 29.
Activates features.
(Hold)
Places the current call on hold.
CALL
Selects an outside line or answers a call.
IC
Answers an intercom (internal) call.
MUTE
Mutes the microphone.
Left/backspace when entering dialpad characters. See “Using the
Dialpad Buttons to Enter Characters” on page 11.
DND
Turns DND mode on or off. See “Using Do-Not-Disturb (DND)” on
page 47.
PAGE
Selects a page zone to place a page.
STN SPDL
Views or accesses Station Speed-Dial numbers.
SYS SPDL
Views or accesses System Speed-Dial numbers.
REDIAL
Redials last external telephone number.
CNF
Places a conference call.
TRANSFER
Transfers the current call.
MSG
Connects to Inter-station and voice messages.
Toggles between Alpha Mode and Numeric Mode when entering dialpad
characters.
FWD
Forwards the call to the specified number.
Right/forward when entering dialpad characters. See “Using the Dialpad
Buttons to Enter Characters” on page 11.
ANSWER
Answers calls.
OUTGOING
Selects an outgoing line for external calls.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 5
Getting Started
Phone Connectors
The 8620/8622 IP Phone has dedicated ports located on the back of the IP phone that connect
both a handset and headset.
In addition to handset and headset ports, the 8620/8622 IP Phone has connectors that are
required for an IP phone. Two light-emitting diodes (LEDs) on the computer port (8622 IP
Phone only) and LAN/Power port indicate link status and the connection speed.
The phone connectors include:
• Handset port: Connects to a handset.
• Headset port: Connects to a headset.
• Personal computer (PC) port: Connects to a computer or another
10/100 Ethernet device.
• LAN/Power port: Connects to a power supply.
For more information about your IP phone’s connectors, power supply, and supported ethernet
devices, contact your system administrator.
Page 6
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Getting Started
Phone Signals
The phone has several audio and visual signals to indicate feature activity. The following are a
few helpful tips:
• Any buttons that are lit or blinking indicate call or feature activity.
• All phone button lamps illuminate at the same time for a few seconds when the IP phone
is reset or powered on.
• The following actions may cause an error tone:
o
Pressing an invalid button combination.
o
Selecting a restricted feature.
o
Dialing a restricted or invalid number.
o
Dialing too slowly between digits.
o
Waiting too long before performing the next step.
To correct, hang up and try again.
• Many features “time-out” if you wait too long before performing the next step. If this
happens, you must start over.
• “Off-hook” means the handset is in use. “On-hook” means the handset is idle.
Comfort and Safety Tips
Observe the following comfort and safety tips when using the IP phone:
• Do not cradle the handset: Prolonged use of the handset can lead to neck, shoulder, or
back discomfort, especially if you cradle the handset between your neck and shoulder. If
you frequently use the IP phone, you might find a headset more comfortable. See
“Headset Instructions” on page 8.
• Adjust the viewing angle: The built-in stand tilts to give you a better view of the buttons.
See “Adjusting the Viewing Angle” on page 9.
• Protect your hearing: Because prolonged exposure to loud sounds can contribute to
hearing loss, keep the volume at a moderate level. You can adjust the volume levels of the
handset receiver or headset. See “Changing Volume Levels” on page 9.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 7
Getting Started
Headset Instructions
When using a headset, press
(Speaker) to connect to or disconnect from calls.
If you have both a headset and a handset connected to your IP phone and you are using the
headset, you can quickly transfer audio to the handset by lifting the handset from the cradle.
Press (Speaker) to transfer the call back to the headset before replacing the handset in the
cradle.
The headset must be hearing aid compatible (HAC).
NOTES
If your headset has a power-saver mode, make sure the system administrator has
enabled the “Headset Connect Tone” feature. If this is not enabled, you may miss
the first few seconds of an incoming call.
To connect and activate the headset:
1. Insert the headset jack into the Headset port located on the back of the IP phone. See
“Phone Signals” on page 7.
2. Dial 317 to turn the headset on. HEADSET MODE ON appears.
To turn off Headset Mode and activate the handset and speakerphone:
Dial 317. HEADSET MODE OFF appears. The handset or speakerphone is now
activated.
Page 8
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Personalizing Your Phone
Personalizing Your Phone
This chapter describes features you can use to personalize your IP phone.
Adjusting the Viewing Angle
You can tilt the IP phone stand for a better view of the buttons and display.
To adjust the viewing angle:
1. Position the bottom of the IP phone base on a flat surface.
2. Tilt the IP phone to the desired angle.
3. Place the “feet” of the support mechanism in the holes on the base to secure the position
of the IP phone.
Changing Volume Levels
You can change the following volume levels:
• Ringer (alerting tone)
• Handset
• Headset
• Background music
• External speaker
You must be using the feature to change the volume level. For example, if you want to change
the handset volume level, you must be using the handset. However, you can adjust the ringer
(alerting tone) volume level when the IP phone is idle.
To change a volume level:
1. While using the feature, press
decrease the volume.
(Up) to increase the volume, or press
(Down) to
2. Press the center of the button to save the setting.
Changing the Ring Tone
You can select one of nine different ring tones.
To change the ring tone:
1. With the handset on-hook, dial 398.
2. Do one of the following to listen to (or turn off) ring tones:
• Press 0 to turn the ringer off.
• Press
3. Press
(Up) or
(Down) or 1 to 9 to listen to ring tones.
(Speaker), # or lift and replace the handset to select the ring tone.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 9
Personalizing Your Phone
Adjusting the Display Contrast
You can adjust the display Contrast setting.
To adjust the Contrast setting:
1. While the handset is on-hook, dial 303.
2. Do one of the following:
• Press
(Up) or
(Down) to adjust the contrast.
• Press a number on the dialpad (1 = lightest, 8 = darkest) that corresponds to your
desired contrast level.
3. To save the setting, press # or
(Speaker).
Listening to Background Music
If your system is equipped with a music source, you can listen to Background Music or system
audio (for example, organizational conference calls) through the external speaker.
To turn background music on or off:
Dial 313 to turn background music on. BACKGROUND MUSIC ON appears. Dial 313 to
turn background music off.
Changing the Language
Your system administrator can select two of the following languages as the primary and
secondary languages to display text:1
• American English
• British English
• Canadian French
• Mexican Spanish
• Japanese
You can change the language by selecting the secondary language. Contact your system
administrator for more information.
To change the language:
Dial 301 to select either the primary or secondary language. The display shows text in the
selected language.
1.
Page 10
This feature may or may not be enabled for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Personalizing Your Phone
Using the Dialpad Buttons to Enter Characters
You can use the dialpad buttons to enter text or numbers for features such as Do-Not-Disturb
(see page 61) and Station Speed Dial (see page 36).
The following are guidelines when entering dialpad characters:
• Press the MSG button to switch from Alpha Mode to Numeric Mode. The MSG button
stays lit in Alpha Mode. It is off in Numeric Mode.
• Press the MUTE button to move the cursor to the left and delete characters.
• Press the FWD button to move the cursor to the right.
• In Numeric Mode, press # for a hyphen (-).
• In Numeric Mode, press * for a colon (:).
• Press #,
(Speaker), or lift and replace the handset to save entries.
To use the dialpad to enter characters:
Press the dialpad buttons as shown in the following table.
Dialpad Characters — American English, British English, and Canadian French
Number of Times Dialpad Button is Pressed
Button
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
:
-
/
,
.
;
(
)
&
+
*
!
?
#
1
2
A
B
C
2
a
b
c
3
D
E
F
3
d
e
f
4
G
H
I
4
g
h
i
5
J
K
L
5
j
k
l
6
M
N
O
6
m
n
o
7
P
Q
R
S
7
p
q
r
s
8
T
U
V
8
t
u
v
9
W
X
Y
Z
9
w
x
y
z
0
0
For example, to enter May 31, you could use the following sequence:
1. In Alpha Mode (
[Message] button is lit), press 6 once to enter an “M.”
2. Press 2 five times to enter an “a.”
3. Press 9 eight times to enter a “y.”
4. Press
5. Press
(Transfer) to enter a space.
(Message) to switch to Numeric Mode.
6. Press 3.
7. Press 1.
8. Press
(Speaker), #, or lift the handset to save the entry.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 11
Personalizing Your Phone
The following tables show the dialpad characters for the Mexican Spanish and Japanese
languages.
Dialpad Characters — Mexican Spanish
Number of Times Dialpad Button is Pressed
Button
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
1
:
-
/
,
.
;
(
)
&
+
*
!
?
#
1
2
A
B
C
2
A
b
c
3
D
E
F
3
D
e
f
4
G
H
I
4
G
h
i
5
J
K
L
5
J
k
l
6
M
N
O
6
M
n
o
ñ
7
P
Q
R
S
7
p
q
r
s
8
T
U
V
8
T
u
v
9
W
X
Y
Z
9
w
x
y
z
0
0
Dialpad Characters — Japanese (Katakana)
Number of Times Dialpad Button is Pressed
Page 12
Button
1
2
3
4
5
6
7
1
A
I
U
E
O
a
1
2
KA
KI
KU
KE
KO
i
2
3
SA
SHI
SU
SE
SO
u
3
4
TA
CHI
TSU
TE
TO
e
4
5
NA
NI
NU
NE
NO
o
5
6
HA
HI
FU
HE
HO
tsu
6
7
MA
MI
MU
ME
MO
ya
7
8
YA
YU
YO
yu
8
9
RA
RI
RU
RE
RO
yo
9
0
WA
WO
N
pa
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Personalizing Your Phone
Using Programmable Buttons
For quick access, you can assign feature codes, extensions, speed-dial numbers, trunks, or
other resources to your programmable buttons. You can then press the programmed buttons to
activate features or place calls. See “Default Access Codes” and “Default Feature Codes” on
page 14 for code lists. You cannot reprogram the default button assignments. See
“Programmable Buttons” on page 4.
To program a button:
1.
With the handset on-hook, dial 397.
2.
Press the button that you want to program. If the button is:
• not programmed, UNDEFINED KEY appears.
• programmed, the feature or extension programmed for the button appears.
• not programmable, NON-PROGRAMMABLE KEY appears.
3.
Enter the feature code, extension number, station speed-dial number, or system speeddial number to be assigned to the button. To assign speed-dial numbers to
programmable buttons, see “Assigning Speed-Dial Numbers to Programmable Buttons”
on page 38
NOTE
Before or after assigning the speed-dial number to a programmable button,
make sure the speed-dial number has either a Station Speed Dial bin or
System Speed Dial location assigned to it. For System Speed Dial numbers,
numbers are pre-assigned to the System Speed Dial locations (000 to 999
or 0000 to 4999) by your system administrator. Therefore, you just need to
choose a System Speed Dial location that you want to use (see “Using
System Speed Dial” on page 24 for details). For Station Speed Dial
numbers, you must manually store numbers in the Station Speed Dial bins
(0 to 9). See “Storing Station Speed-Dial Numbers” on page 24.
After you program a button, you can:
• Press the button to place a call to the assigned extension.
• Press the button and then hang up to transfer a call to the assigned extension. If the call is
transferred to voice mail you hear repeating double tones.
• Visually monitor the call activity of the assigned extension if the button you assign has a
lamp.
The following table describes the lamp signals and the indicated call activity for a DSS/BLF key
(station speed-dials do not show status).
Lamp Signals
Description
Continuously Lit
The extension is busy or off-hook.
Slowly flashing
The extension is in Do-Not-Disturb (DND).
Quickly flashing
The extension has a call ringing in.
Continuously flashing
The extension is causing a “Station Off-Hook” system alarm.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 13
Personalizing Your Phone
Default Access Codes
The following are default system access codes. If your system uses different codes, record the
codes in the “New Code” column for reference.
Outside Line Access Codes
Code Type
Emergency Call
Code
New Code
911 (999/112 Europe)
Outgoing Call (Default)
8
Select Line Group 1 to 208
92001 to 92208
Automatic Route Selection
92000
Extension Numbers
Code Type
Attendant
Code
New Code
0
Phone Extensions
1000 to 1999
Hunt Groups
2000 to 2299
Default Feature Codes
The following table lists default feature codes.2 If your system administrator changes any of the
default codes, you can record the new codes in the “New Code” column for reference.
NOTE
Most of the following feature codes work when your IP phone is idle. However, if
you are on an active call or if the IP phone is off-hook, you may need to press
(Special) before you enter the feature code to activate the feature.
To delete the characters entered:
Press the MUTE button to move the cursor to the left and delete the characters entered.
To cancel the feature:
Press *.
Feature
Page
Code
Account Code – Follow Calls
28
391
Account Code – Optional
28
390
ACD Agent – Log In
51
326
ACD Agent – Log In/Out
51
328
ACD Agent – Log Out
51
327
ACD Agent – Wrap-up Terminate
52
329
Activate Door Relay
18
332
Agent Help – Reject
52
376
2.
Page 14
New Code
These features shown may or may not be enabled for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Personalizing Your Phone
Feature
Page
Code
Agent Help – Request
52
375
Answer Ringing Call
19
351
Automatic IC Call Access – On/Off
19
361
Automatic Trunk Call Access – On/Off
19
360
Automatic Trunk Answer
33
350
Background Music – On/Off
10
313
Barge-In
54
386
Call Forward – All Calls
33
355
Call Forward – If Busy
33
357
Call Forward – If No Answer
33
356
Call Forward – No Answer/Busy
33
358
Call Logging
38
333
Change Language
10
301
Conference
36
5
Default Station
17
394
Directory
27
307
Display Time And Date
32
300
Do-Not-Disturb
47
370
Do-Not-Disturb – Cancel
47
371
Do-Not-Disturb – On/Off
47
372
Do-Not-Disturb – Override
47
373
Dynamic Extension Express On
34
363
Dynamic Extension Express Off
34
362
Dynamic Extension Express On/Off
34
364
Dynamic Extension Express Handoff
34
388
Group Listen
37
312
Handsfree – On/Off
29
319
Headset – Off
8
316
Headset – On
8
315
Headset – On/Off
8
317
Hold – Individual
30
336
Hold – System
30
335
Hookflash (Recall in Europe)
30
330
Hunt Group – Remove
53
322
Hunt Group – Remove/Replace
53
324
Hunt Group – Replace
53
323
LCD Contrast Control
10
303
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
New Code
Page 15
Personalizing Your Phone
Feature
Page 16
Page
Code
Message – Cancel Left Message
46
366
Message – Delete Message
46
368
Message – Leave Message
45
367
Message – View or Send Message
46
365
Microphone Mute – On/Off
30
314
Page
49
7
Page Receive – On/Off
49
325
Program Buttons
13
397
Program Station Password
39
392
Programmable Buttons – Return to Default
17
395
Queue (Callback) Request
21
6
Record-A-Call
37
385
Redial
23
380
Redirect Call
20
331
Reminder Message
48
305
Reminder Message – Cancel
48
306
Remote Programming
39
359
Reverse Transfer (Call Pick-Up)
31
4
Ring Intercom Always – On/Off
30
377
Ring Tone Selection
9
398
Station Monitor
53
321
Station Speed Dial
24
382
Station Speed Dial – Programming
24
383
Steal Call
53
387
System Forward – Off
33
353
System Forward – On
33
352
System Forward – On/Off
33
354
System Speed Dial
24
381
Switch Keymap
17
399
Transfer To Hold
31
346
Transfer To Ring
31
345
View Programmable Button Assignments
17
396
New Code
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Personalizing Your Phone
Viewing Button Assignments
You can view programmable button (key) feature assignments.
To view button assignments:
1. With the handset on-hook, dial 396. PRESS THE KEY TO REVIEW appears.
2. Press any of the feature buttons to display the assignment.
3. Press # or
(Speaker) to exit.
Resetting Programmable Buttons
You can reset all buttons (keys) that you have programmed to the default assignments.
Resetting the programmable buttons does not reset button assignments programmed by the
system administrator.
To reset the feature buttons to the default values:
With the handset on-hook, dial 395. FEATURE KEYS DEFAULTED appears.
Resetting the IP Phone to the Default Settings
Resetting the IP phone to the default settings does the following:
• Returns all volume settings to the default levels. See “Changing Volume Levels” on
page 9.
• Cancels Background Music. See “Listening to Background Music” on page 10.
• Cancels Callback (queue) requests. See “Requesting a Callback (Queuing the Phone)” on
page 21.
• Restores Handsfree Mode. “Using Handsfree Mode” on page 29.
• Cancels Manual Call Forwarding. See “Manual Call Forwarding” on page 33.
• Cancels System Forwarding. See “System Forwarding” on page 33.
• Cancels Do-Not-Disturb (DND). See “Using Do-Not-Disturb (DND)” on page 47.
• Restores Page settings. See “Paging Other System Users” on page 49.
• Resets hunt group calls. See “Hunt Groups” on page 51.
To reset your IP phone to the default settings:
Dial 394. STATION DEFAULTED appears.
Switching Keymaps
Keymaps are the default button assignments on your IP phone. Your system administrator may
have programmed an alternate keymap, allowing you to switch between keymap assignments.
Contact your system administrator for more information.
To switch between keymaps when your IP phone is idle:
With the handset on-hook, dial 399. The display shows either ALTERNATE (or)
STANDARD KEYMAP IS ACTIVE.
To switch between keymaps during a call:
Press
(Special), and then dial 399.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 17
Personalizing Your Phone
Activating Door Relay
If the Activate Door Relay feature is enabled, you can unlock a door (i.e., “buzz” it open)
through your IP phone.
You can enter the Activate Door Relay feature code while idle or while on a call. This allows you
to activate the feature while talking to a communications device mounted at the door without
first having to hang up. When activated while on a call, the feature will not affect the call in
progress other than to show a short confirmation on the display.
You can add the Activate Door Relay feature to a phone keymap button, just like any other
station feature.
To unlock a door:
While idle or while on a call, dial 332. The door is unlocked.
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering and Placing Calls
Answering and Placing Calls
The following instructions describe how to answer and place internal and external calls and how
to use related features.
NOTE
By default, internal (intercom) calls are assigned to the IC button, and external
calls are assigned to the CALL buttons.
Answering Calls
Your IP phone may be preset to automatically answer incoming internal calls in Handsfree
Mode. To disable Handsfree Mode, see “Using Handsfree Mode” on page 29. After disabling
Handsfree Mode, you can use your handset or headset to answer incoming calls.
To answer a call:
Lift the handset, or press (Speaker) to answer a call while using a headset, or to
answer a call in Handsfree Mode. See “Using Handsfree Mode” on page 29.
If you are currently on a call, press the flashing IC or CALL button to answer a waiting
call. See “Answering Waiting Calls” below.
Answering Waiting Calls
If you receive a call while you are on another call, you hear a “call waiting” tone, the IC or CALL
button flashes, and the display shows the Caller ID information (if available).
To answer a waiting call:
Press the flashing IC or CALL button. This action hangs up on the connected call and
connects you to the waiting call. You can also place the first call on hold before you
answer the waiting call. See “Placing Calls On Hold” on page 30.
Using Automatic Call Access
Automatic Call Access connects you to incoming internal or external calls when you pick up the
handset or press (Speaker). When Automatic Call Access is turned off, you must press the
flashing IC or CALL button to answer incoming calls.
To use Automatic Call Access for incoming IC calls:
With the handset on-hook, dial 361 to turn on (or off). AUTO IC ACCESS ON (or OFF)
appears.
To use Automatic Call Access for incoming external (trunk) calls:
With the handset on-hook, dial 360 to turn on (or off). AUTO TRNK ACCESS ON (or
OFF) appears.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 19
Answering and Placing Calls
Redirecting Calls
You can redirect incoming calls to other extensions, external numbers, or send a DND message.
To redirect calls:
1. While a call is ringing, dial 331.
2. Do one of the following:
• Dial the extension number, or press the OUTGOING button or the Outgoing Call
access code (the default code is 8), and then dial the external number.
• Enter the DND code. See “Using Do-Not-Disturb (DND)” on page 47.
Using Automatic Trunk Answer
You can use Automatic Trunk Answer to answer incoming external calls for other internal parties
who are members of an “Answer Access” list.1 Your system administrator creates Answer
Access lists. Contact your system administrator for Answer Access list extensions.
Automatic Trunk Answer answers calls in the order they are received (that is, the first call
received by any extension in the Answer Access list is the first one answered).
To use Automatic Trunk Answer:
1. While an incoming external call is ringing at another Answer Access list extension, lift the
handset or press (Speaker).
2. Dial 350 or press the flashing Trunk <number> button.
1.
Page 20
This feature may or may not be enabled for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering and Placing Calls
Placing Calls
The following instructions describe how to place calls and related features.
Placing Emergency Calls
WARNING
Contact your system administrator and your local Mitel provider for important information about
dialing emergency services before using your IP phone.
When dialing an emergency number (911 U.S. or 999/112 Europe), you do not have to press
the Outgoing button or enter the Outgoing Call access code (8 is the default code). The system
automatically places emergency calls immediately after you dial the number, even if you do not
select an outside line.
Placing Internal Calls
Internal calls are calls placed to other extensions in the system. Internal calls are assigned to
the Intercom (IC) button on your IP phone. Contact your system administrator for a list of
extension numbers.
To place an internal call:
With or without the handset lifted, dial the extension number. If you enter incorrect digits,
you can press the MUTE button to move the cursor backward, deleting the last digits
entered.
If you are using Handsfree Mode, speak after you hear a double tone.
If there is no answer or if the extension is busy, you can do the following:
• Request a callback (queue). See ““Requesting a Callback (Queuing the Phone)” on
page 21”.
• Camp-on to the busy extension. See “Using Camp-on” on page 21.
• Leave a message. See “Leaving Messages at Other Extensions” on page 45.
Requesting a Callback (Queuing the Phone)
When you request a callback (queue the phone), the system calls you when the extension is
available and places a call to the IP phone.
To request a callback:
(Special) followed by 6, and
If there is no answer or if the extension is busy, press
then hang up. QUEUE REGISTERED FOR <name> appears. When the extension
becomes available, your extension rings.
To cancel the callback request:
Press 6. QUEUE REQUEST CANCELED appears.
Using Camp-on
Camp-on keeps you connected to the called extension until it becomes available. You cannot
use Camp-on if the called extension is in DND, or if the call is forwarded to voice mail. See
“Using Do-Not-Disturb (DND)” on page 47.
To use Camp-on:
Stay on the line and wait for the extension to become available. Do not hang up. If
Camp-on is enabled, you hear Music-on-Hold while you are waiting.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 21
Answering and Placing Calls
Placing External Calls
The following sections describe features used when placing external calls.
To place an external call:
1. Press the OUTGOING button, an unlit CALL button, or enter the Outgoing Call access
code (the default code is 8).
2. Dial the number.
NOTES
If you cannot place an external call because all outgoing lines are busy, you can
request a callback, which prompts the system to contact you when a line becomes
available. See “Requesting a Callback (Queuing the Phone)” on page 21.
If you are prompted for an account code (indicated by a single beep), you must
enter an account code before you can place your call. See “Using Account Codes”
on page 28.
Depending on system configuration, you may also be able to use one of the following methods
to select an outgoing line:
• Enter the Select Line Group feature code. The default codes are 92001 to 92208.
• Enter the Automatic Route Selection (ARS) feature code. The default code is 92000.
Contact your system administrator for more information about using Select Line Group or ARS
access codes.
Page 22
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering and Placing Calls
Redialing a Number
You can quickly redial the last external number dialed. Although most phones are programmed
to redial the last number dialed, your system administrator can program your IP phone to redial
the last number saved. You cannot redial extension numbers.
To use Redial, do one of the following:
• With or without the handset lifted, press REDIAL. The system automatically selects a line
and dials the number.
• With or without the handset lifted, press OUTGOING and then REDIAL. The number is
dialed.
To use the Last Number Saved feature:
• To save the last number dialed: While the IP phone is idle or while listening to the intercom
dial tone, press REDIAL. LAST OUTSIDE NUMBER SAVED appears.
• To redial the saved number: After selecting a line, press REDIAL. The number is redialed.
NOTE
If there is no redial number available, the display shows NO NUMBER
TO DIAL.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 23
Answering and Placing Calls
Using Speed Dial
You can use speed dial to quickly dial stored phone numbers. Speed-dial numbers are either
stored in the system (System Speed Dial) or in your IP phone (Station Speed Dial).
Using System Speed Dial
Your system administrator assigns System Speed Dial location numbers, which are available to
anyone in the system. Contact your system administrator for more information.
To view or dial System Speed-Dial numbers:
1. Dial 381. REVIEW SYS SPEED # <code range> appears.
2. Do one of the following:
• Press
(Up) or
(Down) to scroll through the speed-dial locations.
• Enter the speed-dial location (000 to 999 or 0000 to 4999).
3. Press # to dial the number.
Using Station Speed Dial
You can use Station Speed Dial to store phone numbers for your personal use. Other system
users do not have access to your Station Speed-Dial numbers.
Storing Station Speed-Dial Numbers
You can store up to 10 Station Speed-Dial numbers.
To store a Station Speed-Dial number:
1. With the handset on-hook, dial 383. PROGRAM STN SPD (0-9) OR SCROLL appears.
2. Do one of the following:
• Press
(Up) or
(Down) to scroll through the speed-dial bins.
• Enter the speed-dial bin (0 to 9).
3. Press # to select the bin.
4. Enter the name of the speed-dial contact (up to 16 characters). For dialpad character
descriptions, see “Using the Dialpad Buttons to Enter Characters” on page 11.
5. Press # to save the name.
6. Enter the extension number or external number. If you are storing an external number,
enter the Outgoing Call access code (the default code is 8) before you enter the number.
Do not use hyphens or colons in stored speed-dial numbers.
7. Press # to save the location. STN SPD BIN # <number> UPDATED appears.
Page 24
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering and Placing Calls
Dialing Station Speed-Dial Numbers
To dial a Station Speed-Dial number:
Do one of the following:
• Dial 382, and then enter the Station Speed Dial bin (0 to 9). The system dials the
number.
• Press
(Up) or
(Down) to scroll through the speed-dial bins, and then press #
to select the location and dial the number.
NOTE
You can also program buttons to dial Station Speed-Dial numbers. See
“Assigning Speed-Dial Numbers to Programmable Buttons” on
page 26.
Deleting Station Speed-Dial Entries
To delete a Station Speed-Dial entry:
1. With the handset on-hook, dial 383. PROGRAM STN SPD (0-9) OR SCROLL appears.
2. Do one of the following:
• Press
(Up) or
(Down) to scroll through the speed-dial bins.
• Enter the speed-dial bin (0 to 9).
Press # to select the bin.
3. Press the MUTE button repeatedly until the name is erased, and then press # to
continue.
4. Press the MUTE button repeatedly until the number is erased, and then press #. STN
SPD BIN # <number> UPDATED appears.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 25
Answering and Placing Calls
Assigning Speed-Dial Numbers to Programmable Buttons
You can assign Station or System Speed-Dial numbers to your programmable buttons.
NOTE
Before or after assigning the speed-dial number to a programmable button, make
sure the speed-dial number has either a Station Speed Dial bin or System Speed
Dial location assigned to it. For System Speed Dial numbers, numbers are preassigned to the System Speed Dial locations (000 to 999 or 0000 to 4999) by your
system administrator. Therefore, you just need to choose a System Speed Dial
location that you want to use (see “Using System Speed Dial” on page 24 for
details). For Station Speed Dial numbers, you must manually store numbers in the
Station Speed Dial bins (0 to 9). See “Storing Station Speed-Dial Numbers” on
page 24.
To program a Station Speed-Dial button:
1. With the handset on-hook, dial 397. PRESS THE BUTTON TO PROGRAM appears.
2. Press the feature button that you want to program as a speed-dial button.
3. Dial 382.
4. Do one of the following:
• Press
(Up) or
(Down) to scroll through the speed-dial bin.
• Enter the speed-dial bin (0 to 9).
To program a System Speed-Dial button:
1. With the handset on-hook, dial 397. PRESS THE BUTTON TO PROGRAM appears.
2. Press the feature button that you want to program as a speed-dial button.
3. Dial 381.
4. Do one of the following:
• Press
(Up) or
(Down) to scroll through the speed-dial location.
• Enter the speed-dial location (000 to 999 or 0000 to 4999).
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Answering and Placing Calls
Using the Directory
You can use the Directory to find internal or external contacts or find and activate system
features. The directory uses Intelligent Directory Search (IDS), which is similar to the “text on 9
keys” (T9) predictive search feature used for mobile phones. The Directory has the following
three subdirectories:
• Intercom: Find and dial internal numbers.
• Outside: Find and dial external numbers listed in the company directory.
• Feature: Find and activate system features.
When searching the directory, dialpad buttons can represent several characters, as shown in
the following table. As you enter characters, the entries that best match the characters entered
appear. The system connects the character sequence to possible directory matches. For
example, to find the name “Jones,” dial 56637.
Button
0
0
1
1
2
2ABCabcÇâäàåçÄÅá
3
3DEFdeféêëèÉ
4
4GHIghiïîìí
5
5JKLjkl
6
6MNOmnoôöòÖóñÑ
7
7QPRSqprs
8
8TUVtuvüûùÜú
9
9WXYZwxyzÿ
(Up)
(Down)
Scroll to next entry
Scroll to previous entry
*
Cancel search
#
Activate selection
MUTE
NOTE
Characters Represented
Move the cursor to the left, deleting existing characters
Previous versions of your system software may be programmed to use the Basic
Search feature. With this feature, you do not have predictive search capabilities,
therefore, you may have to enter the complete contact or feature name using the
dialpad characters shown on “Using the Dialpad Buttons to Enter Characters” on
page 11.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 27
Answering and Placing Calls
To search for a directory name or feature:
1. Dial 307, and then press one of the following:
• 1 for the IC directory.
• 2 for the Outside directory.
• 3 for the Feature directory.
2. Press the dialpad buttons to enter (up to 20) characters. See the previous table for
dialpad button character descriptions.
3. Press
NOTE
(Up) or
(Down) to scroll through the entries.
The IC directory may display two similar entries, one without an asterisk and
one with an asterisk. The entry without an asterisk is a primary extension.
The entry with an asterisk is a secondary extension. See “Using Secondary
Extension Buttons” on page 38 for more information about primary and
secondary extensions.
4. Press # while the display shows the entry to dial a number or activate a feature code.
Using Account Codes
Account codes record information for phone record reports. You may be required to enter
account codes when placing calls. Contact your system administrator for more information
about using account codes.
There are three types of account codes:
• Standard account codes: Automatically entered into the phone record report whenever
you place a call.
• Forced account codes: Entered before you can place an outside call.
• Optional account codes: Entered at any time during a call.
To enter an optional account code:
1. While off-hook, press
(Special), and then dial 390.
2. Enter the optional account code, and then press #.
To set an account code for all calls placed from your IP phone:
Dial 391 followed by the account code, and then press #. ACCOUNT CODE ACCEPTED
appears. This code is used for all calls made from your IP phone until it is disabled.
To disable the code:
Dial 391, and then press #. ACCOUNT CODE CLEARED appears.
Page 28
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Call Features
The following sections describe call-related features.
Using Handsfree Mode
You can use Handsfree Mode to activate the speakerphone.
NOTES
The Ring Intercom Always feature prevents calls from being answered in Handsfree
Mode (see the following section).
You cannot use Handsfree Mode if you are using a headset, or if you have more
than one phone assigned to an extension number.
To use Handsfree Mode:
With the handset on-hook, dial 319. HANDSFREE MODE ON appears. Dial 319 again to
turn Handsfree Mode off.
Using Ring Intercom Always
If another extension has Handsfree Mode enabled for incoming internal calls (see the previous
section), you can use Ring Intercom Always to override Handsfree Mode on the extension,
requiring the called party to pick up the handset to answer your call.
To override Handsfree Mode for the current call:
1. Before you enter the extension number, press #. RING EXTENSION NUMBER appears.
2. Dial the extension number.
To use Ring Intercom Always to always send non-handsfree calls:
With the handset on-hook, dial 377. RING IC ALWAYS ON appears. Dial 377 again to
turn Ring Intercom Always off.
Using Mute
You can use Mute to temporarily turn off your microphone, preventing the other party on the call
from hearing you.
To mute or unmute the microphone:
While on a call, the MUTE button. MICROPHONE MUTE ON appears. When the
microphone is muted, the Mute button lamp is lit. Press the MUTE button again to unmute
the microphone.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 29
Call Features
Placing Calls On Hold
You can place calls on either Individual Hold or System Hold.
• Individual Hold: Places an internal or external call on hold at your IP phone.
• System Hold: Places an external call on hold in the system. You can then pick up the call
from any phone that indicates a flashing Call button for the call, including the IP phone that
placed it on hold.
To place a call on Individual Hold:
1. Press
(Hold). ENTER EXTENSION NUMBER appears.
2. Hang up or place another call.
To place an outside call on System Hold:
(Special), and then dial 335. ENTER EXTENSION NUMBER appears.
1. Press
2. Hang up or place another call.
To place a call on hold and answer a waiting call:
Press
(Hold), and then press the flashing IC or Call button.
To return to a call that is on hold:
Press
(Hold), and then lift the handset or press
HOLDING appears.
(Speaker). <Caller> WAS
Entering a Hookflash
Some telephone companies require you to enter a hookflash (a quick hang up and release) for
feature access.
To enter a hookflash:
While off-hook, press
Page 30
(Special), and then dial 330.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Transferring Calls
You can transfer calls to other extensions or external numbers. You can also transfer
conference calls. See “Transferring a Conference” on page 36 for more information.
NOTE
If your system administrator has enabled Transfer-on-Connect for your IP phone,
you are automatically connected to calls transferred to your extension after the
transferring party hangs up. If this option is turned off, you must press a Call button
to answer calls transferred to your extension.
Transferring Calls to Other Extensions
To transfer a call to another extension:
1. While on the call, press the TRANSFER button, and then enter the extension number.
2. Do one of the following:
• Wait for an answer, announce the call, and then hang up. If the extension is
unavailable, press the flashing IC or CALL button to return to the caller.
• Hang up to transfer the call and disconnect the call from your IP phone.
Transferring Calls to External Numbers
To transfer a call to an external number:
1. While on the call, press the TRANSFER button.
2. Press OUTGOING or the Outgoing Call access code (the default code is 8) to select an
outside line.
3. Dial the phone number.
4. Do one of the following:
• Wait for an answer, announce the call, and then hang up. If the extension is
unavailable, press the flashing CALL button to return to the caller.
• Hang up to transfer the call and disconnect the call from your IP phone.
Using Reverse Transfer
You can use Reverse Transfer (Call Pick Up) to answer calls that are ringing or holding at other
extensions. For example, if you receive a call while you are away from your desk, you can pick
up the call from another extension.
To use Reverse Transfer:
1. Lift the handset, and then press 4. ENTER EXTENSION NUMBER appears.
2. Dial the extension or hunt group number or press a DSS/BLF key where the call is
ringing or holding. The call is transferred to the IP phone you are using and you are
connected to the caller.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 31
Call Features
Viewing Your System Information
If you are on a call, you can temporarily view your user information (your user name and your
extension number) and the date and time.
To display your user information and the date and time:
Press
(Special), and then dial 300.
Viewing Caller ID Information
If you are currently connected to an external caller with Caller ID, you can toggle between the
caller’s name and number. If the name is unavailable, CANNOT ACCESS FEATURE appears.
To show the outside party’s name/number:
Press
Page 32
(Special), and then dial 379.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Forwarding Calls
You can use Manual Call Forwarding or System Forwarding to forward calls.
Manual Call Forwarding
You can use Manual Call Forwarding to send incoming calls to another extension or external
number. The following table describes Manual Call Forwarding options.
Call Forward Feature
Description
Code
Call Forward All Calls
All incoming calls are forwarded.
355
Call Forward if no
Answer
All incoming calls are forwarded if not
answered. (The timer is set by the
system administrator.)
356
Call Forward If Busy
When your IP phone is busy, all incoming
calls are forwarded without ringing.
357
Call Forward If No
Answer/Busy
All incoming calls are forwarded if your IP
phone is busy or if you do not answer.
358
To use Manual Call Forwarding:
1. Press the FWD button, or dial the manual call forwarding feature code 355. ENTER
FORWARD DEST appears.
2. Enter the extension number, or press the OUTGOING button, and then dial the
telephone number. FWD ALL CALLS TO <number> appears.
To cancel a Manual Call Forwarding request:
Do one of the following:
Press the FWD button, and then press
(Speaker), or lift and replace the handset. ANY
CALL FORWARD CANCELED appears.
NOTE
If the Configuration Assistant feature is enabled for your system, you can access a
voice guided configuration portal that provides easy-to-use, remote access to the
Call Forwarding feature. See page 39 for details.
System Forwarding
You can use System Forwarding to route calls based on the type of call and the idle or busy
status of your IP phone. You cannot program the System Forward destination. You can only turn
it on or off. Contact your system administrator for more information.
To turn System Forwarding on or off:
Dial 354 to turn System Forwarding on. SYSTEM FORWARD ON appears. Dial 354
again to turn System Forwarding off.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 33
Call Features
Using Dynamic Extension Express
When you enable Dynamic Extension Express on your IP phone, your incoming calls are
automatically routed to one or more preprogrammed associated destinations according to the
routing steps programmed for you.
Typically, your desk phone is configured to be your main extension. You may be programmed
for up to five associated destinations including:
• softphone
• home IP phone
• voice mail
• mobile phone
• home phone
Your desk phone, softphone, home IP phone and voice mail extensions are already
programmed in the system, so your system administrator can easily include them in your routing
steps. To include your mobile and home phone numbers in your routing steps, you will need to
provide these numbers to your system administrator.
Dynamic Extension Express also includes the Handoff feature, which includes the following
functions:
• Push: The Handoff “push” function allows you to move an active call from your main
extension, typically your desk phone, to an associated destination without disconnecting
audio. The push function is useful if you are leaving the work area, but want to remain
connected to an active call. The push function rings all associated destinations (except
voice mail) and you select which device to use to answer the call. When you answer the
call, you are immediately connected to the other parties at the new destination. When the
call is switching over to the new destination, there may be a momentary break in audio,
which may be noticeable to the other parties on the call.
• Pull: The Handoff “pull” function allows you to pull a call that was previously routed to your
mobile or home phone back to the main extension. The pull function is useful if you
answer a call on your mobile phone and then return to your desk. After you pull a call back
to the main extension, the call is connected immediately and you can then access system
features such as conference, hold, and transfer.
NOTE
The Handoff feature is only supported on your main extension, typically your
desk phone. However, if you share a desk phone with one or more coworkers
and your main extension is a phantom extension, you cannot use the Handoff
feature.
Dynamic Extension Express includes the following feature codes:
• Dynamic Extension Express On: 363
• Dynamic Extension Express Off: 362
• Dynamic Extension Express On/Off: 364
• Dynamic Extension Express – Handoff (push and pull): 388
The following call types do not follow Dynamic Extension Express:
• Hunt group calls
• Hunt group announcement/overflow calls
• Transfer recalls, Hold recalls, Conference recalls, and Attendant recalls
NOTE
Page 34
A recall occurs when a feature cannot be completed or the feature times out,
and the call returns to the originating extension. For example, a holding call
will recall the extension where it was placed on hold when the hold timer
expires.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
When you enable Dynamic Extension Express, your incoming calls are routed as specified by
the routing type programmed for you by your system administrator. The table below provides
descriptions for the default routing types.
Routing Type
Description
Mobile Twinning
Calls simultaneously ring your desk phone and mobile phone, before
going to voice mail.
Delayed Mobile
Twinning
Calls ring your desk phone first, and then ring both your desk phone and
mobile phone, before going to voice mail.
Check with your system administrator to see which routing type has been programmed for you.
Your administrator can modify these routing types by adding or removing routing steps, adding
or removing destinations, and changing the ring timers, if required.
To ensure that calls are routed correctly to your mobile and home phones, inform your system
administrator if either of these phone numbers change.
To enable Dynamic Extension Express:
Dial 363 or 364. PERSONAL ROUTING ON appears on the display.
To disable Dynamic Extension Express:
Dial 362 or 364. PERSONAL ROUTING OFF appears on the display.
To answer a call routed to your mobile or home phone:
1. Answer the call when it rings your IP phone. After you speak, the Dynamic Extension
Express prompt is played.
2. Do one of the following:
• Press # to accept the call.
NOTE
You do not need to wait for the prompt to accept the call. You can
accept the call immediately by pressing the # button.
• Press * to send the call to the voice mailbox associated with your main extension
(not your mobile phone or home phone voice mailbox). If you do not have a voice
mailbox, the “Press *...” prompt is not played and the call is routed to your main
extension.
If you hang up, the call continues to follow your programmed routing steps.
To use the Dynamic Extension Express – Handoff “push” feature:
1. While on an active call at your IP phone, press
(Special), and then dial 388.
HANDOFF IN PROGRESS appears on the display and the call rings all of your
associated destinations (except voice mail).
2. Answer the call at one of your associated destinations. For mobile and home phones,
press # to accept the call.
To use the Dynamic Extension Express – Handoff “pull” feature:
While on an active call on an associated destination device, lift the IP phone handset and
dial 388. A confirmation tone is played and the call is pulled back to your IP phone.
NOTE
If you enter the handoff feature code (388) and the display shows NO CALL TO
HANDOFF, the call cannot be handed off (see page 57).
To cancel the Dynamic Extension Express – Handoff feature:
While the handoff is in-progress, press
(Special), and then dial 388. HANDOFF
CANCELLED appears on the display for your main extension.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 35
Call Features
Placing Conference Calls
You can place a conference call with up to three internal or external parties (for a total of four
parties, including yourself).
To place a conference call:
1. While on the first call, press the CNF button to place the call on hold. CALL NEXT
PARTY TO CNF appears.
2. Place a call to the next conference party. For external calls, press OUTGOING or the
Outgoing Call access code (the default code is 8), and then dial the number.
3. After the party answers, announce the conference, and then press the CNF button to
place the call on hold. If necessary, repeat this step to add the remaining conference
party.
4. Press the CNF button again to start the conference. CNF IN PROGRESS appears.
Adding a Conference Party
You can add a conference party during the conference.
To add a conference party:
1. Press the CNF button. This leaves the conference parties connected.
2. Place a call to the party to be added to the conference, and then announce the
conference. Press the CNF button twice to add the party and rejoin the conference.
Transferring a Conference
You can transfer an existing conference to another extension.
To transfer a conference:
1. During the conference, press the TRANSFER button, and then dial the extension
number.
2. Announce the conference (if desired), and then hang up. CONFERENCE TFR from
<name> appears on the called party’s display. The party must then press the flashing
CNF button to connect to the conference.
Dropping Out of a Conference
You can drop out of a conference and return to the conference later.
To drop out of a conference:
Press the CNF button or
(Hold), and then hang up. ENTER EXTENSION NUMBER
appears. This removes you from the conference but leaves the other parties connected.
To return to the conference:
Press the flashing CALL button. CONFERENCE WAS HOLDING appears, and you are
reconnected to the conference.
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Ending a Conference and Placing all Parties on Hold
You can end a conference and place all conference parties on Individual Hold, allowing you to
toggle between the held parties and speak to one party at a time.
To end a conference and place all parties on Individual Hold:
Press the CNF button, and then press
appears.
(Hold). CONFERENCE PARTIES ON HOLD
To toggle between the held callers:
Press
(Hold) twice for internal parties or the flashing CALL button for external parties.
Using Record-A-Call
You can use Record-A-Call to record an ongoing call as a mailbox message.1 You can then
retrieve the message from your voice mailbox. The Record-A-Call feature stays active after the
other party hangs up, so you can add to the recorded call with your own message.
NOTE
Record-A-Call is not supported on peer-to-peer (P2P) calls. Contact your system
administrator for more information.
To use Record-A-Call:
1. While on a call, press
(Special), and then dial 385 to turn Record-A-Call on.
REQUESTING RECORD-A-CALL appears.
2. Enter the voice mailbox number where you want the recording saved. RECORD-A-CALL
IN PROGRESS appears, and both you and the calling party hear a confirmation tone (if
enabled).
NOTE
If your system administrator assigns the Record-a-Call voice mailbox
destination, you do not need to enter the voice mailbox number.
To stop Record-A-Call:
Do one of the following:
• Press
(Special), and then dial 385.
• Hang up.
Using Group Listen
You can use Group Listen to activate the speaker while you use the handset or headset to
continue speaking. This allows other people to hear the other party on the call while the other
party can only hear you (through the handset microphone). You cannot use Group Listen in
Handsfree Mode.
NOTE
If are using the handset, the
(Speaker) button lamp is unlit, even though the
speaker is on. However, if you are using a headset, the
(Speaker) button lamp
is lit. If you press
(Speaker) while on either the handset or headset you
disconnect the call.
To use Group Listen:
While on a call, press
(Special), and then dial 312 to turn group listen on. GROUP
LISTEN ON appears, and you hear a confirmation tone. The other party does not hear
the confirmation tone. Dial 312 again to turn Group Listen off.
1.
This feature may or may not be enabled for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
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Call Features
Using Call Logging
Your call logs are records of your most recent missed, received, and dialed calls. A maximum of
20 entries are stored in each call log.2
You can use Call Logging to:
• View recent call activity.
• View caller ID information.
• Return or redial calls.
To use Call Logging:
1. Dial 333.
2. Select one of the following options:
• Press 1 (MISS) for missed calls
• Press 2 (RCV) for received calls.
• Press 3 (DL) for dialed calls.
• Press 4 (CLR) to clear all entries.
3. Press
(Up) or
(Down) to scroll through the entries.
The display shows the party’s name and the extension or outside number (if available)
and the date and time.
If no Caller ID information is available, UNKNOWN CALLER appears.
To return a call or redial a number listed in a call log:
Press # while the display shows the number.
To delete individual call log entries:
Press 0 to delete the displayed entry.
Using Secondary Extension Buttons
You can use programmable buttons as Secondary Extension buttons.3 Secondary Extension
buttons are assigned to other extensions in the system (primary extensions). Because
Secondary Extension buttons are programmed by the system administrator, you cannot change
the buttons (for example, assign features to the buttons).
When programmed, you can use Secondary Extension buttons to:
• Place an internal call to the primary extension.
• View the call activity at the primary extension.
• Transfer calls to the primary extension.
• Answer a call that is ringing or holding on any CALL button at the primary extension.
Unless internal calls are set up by the system administrator to use CALL buttons,
you cannot use Secondary Extension buttons to answer ringing or holding internal
calls received by the primary extension.
NOTES
You can use Secondary Extension buttons to notify you when a given number of
calls are waiting at the primary extension.
If a Secondary Extension button is flashing (the primary extension has an
incoming call), you can press # before pressing the flashing Secondary Extension
button to call the primary extension and not answer the incoming call.
Page 38
2.
This feature may or may not be enabled for your system.
3.
Secondary Extension buttons must be programmed by your system administrator.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Using Configuration Assistant
If Configuration Assistant is enabled for your system, you can access this voice guided
configuration portal that provides easy-to-use, remote access to the following phone
configuration options:
• Dynamic Extension Express (see below)
• DND (see page 40)
• Manual Call Forwarding (see page 41)
NOTE
You need a Configuration Assistant extension number to use this feature. Contact
your system administrator for more information.
Changing Your Station Password
Before using Configuration Assistant, Mitel recommends that you change your default Station
password to something more secure.
To change your Station password:
1. Dial 392. ENTER PASSWORD appears.
2. Enter your current password (the default password is your extension number), followed
by #. CHANGE PASSWORD TO appears.
3. Enter the new password followed by #. VERIFY PASSWORD appears.
4. Enter the new password again followed by #. DATABASE UPDATED appears.
To change the password from another phone, see “Changing Your Station Password” on
page 44.
Accessing Configuration Assistant
Follow the instructions below to access Configuration Assistant.
To access Configuration Assistant:
1.
Access the Configuration Assistant extension number from inside or outside the system
by:
• dialing it from any phone in the system.
• being transferred to it.
• dialing it from automated attendant, voice mail, or DISA.
2.
Do one of the following:
• If calling from your main desktop phone, proceed to step 3.
• If calling from someone else’s main desktop phone that is designated as a
Configuration Assistant user, press the Star button (*), and then enter your
extension number.
• If calling from a phone that is not designated as a Configuration Assistant user,
enter your extension number.
• If transferred to Configuration Assistant or if calling Configuration Assistant from
outside the system, enter your extension number.
3.
Enter your Station password, and then press #.
You may now change the settings for any of the following features:
• Dynamic Extension Express (see page 40)
• DND (see page 40)
• Manual Call Forwarding (see page 41)
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 39
Call Features
Changing the Dynamic Extension Express Settings
NOTE
This feature is available only if the authenticated extension is identified as a
Dynamic Extension Express (DEE) user. See “Using Dynamic Extension Express”
on page 34 for more information.
To change the DDE settings using Configuration Assistant:
1.
Access Configuration Assistant as described in “Accessing Configuration Assistant” on
page 39.
2.
Follow the voice prompts to change your DEE status (on or off) or program a mobile
phone number. When this option is selected, Configuration Assistant first states whether
DEE is currently enabled or not (for example, “Dynamic extension is enabled”), and then
offers the following DEE functions:
• Enable (only if DEE is disabled)
• Disable (only if DEE is enabled)
• Program mobile phone number [you do not have to enter the Outgoing feature
code (8)]
3.
Hang up, or press the Star button (*) to return to the main menu.
Changing the DND Settings
See “Using Do-Not-Disturb (DND)” on page 61 for more information about using DND.
To change the DND settings using Configuration Assistant:
1.
Access Configuration Assistant as described in “Accessing Configuration Assistant” on
page 39.
2.
Follow the voice prompts to change your DND status (on or off). There is no option to
provide a specific DND status message. When this option is selected, Configuration
Assistant first states whether DND is currently enabled or not (for example, “Do-NotDisturb is currently disabled”), and then offers the following DND functions:
3.
Page 40
o
Enable (only if DND is disabled)
o
Disable (only if DND is enabled)
Hang up, or press the Star button (*) to return to the main menu.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Changing the Manual Call Forwarding Settings
See “Manual Call Forwarding” on page 33 for more information about Manual Call Forwarding.
To change the Manual Call Forwarding settings using Configuration Assistant:
1.
Access Configuration Assistant as described in “Accessing Configuration Assistant” on
page 39.
2.
Follow the voice prompts to change your manual call forwarding status (on or off). There
is no option to provide a specific call forwarding condition, such as no answer or busy.
When this option is selected, Configuration Assistant first states whether call forwarding
is currently enabled or not (for example, “Call Forwarding is enabled”) and then offers
the following forwarding functions:
• Forward calls to voice mail
• Forward calls to an internal extension number
• Forward calls to an external phone number [you do not have to enter the Outgoing
feature code (8)]
• Disable (only if Call Forwarding is enabled)
3.
Hang up, or press the Star button (*) to return to the main menu.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 41
Call Features
Using Remote Programming
If the Configuration Assistant feature is enabled for your system, Mitel recommends that you
use Configuration Assistant instead of the Remote Programming feature described in this
section. Configuration Assistant offers an enhanced, voice guided configuration portal that
provides easy-to-use, remote access to the Call Forwarding, Dynamic Extension Express, and
DND features. See page 39 for using Configuration Assistant.
To use Remote Programming to access these features from another system phone or an
external phone, follow the instructions in this section. 4
NOTE
A Direct Inward System Access (DISA) number is required to use Remote
Programming from an external phone. Contact your system administrator for more
information.
Changing the Dynamic Extension Express Settings
See “Using Dynamic Extension Express” on page 34 for more information about Dynamic
Extension Express.
To enable Dynamic Extension Express using Remote Programming:
1. Do one of the following:
•
Call your DISA number (provided by the system administrator). If necessary, enter
your DISA password.
•
Use any phone on the system.
2. Dial 359.
3. Enter your extension number.
4. Enter your password followed by #. See page 39 for details on setting up a Station
password for your extension.
5. Dial 363 (Dynamic Extension Express On).
To disable Dynamic Extension Express using Remote Programming:
Follow steps 1. - 4. above, dial 362 (Dynamic Extension Express Off), and then hang up.
4.
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This feature may or may not be enabled for your system.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Call Features
Changing the DND Settings
See “Using Do-Not-Disturb (DND)” on page 47 for more information about using DND.
To turn on DND using Remote Programming:
1. Do one of the following:
• Call your DISA number (provided by your system administrator). If necessary, enter
your DISA password.
• Use any phone on the system.
2. Dial 359.
3. Enter your extension number.
4. Enter your password followed by #. See page 39 for details on setting up a Station
password for your extension.
5. Dial 370.
6. Enter the DND message number (01 to 20), and then enter the second-line message
text (if applicable).
To turn off DND using Remote Programming:
Follow previous steps 1 through 4, and then dial 371.
Changing the Manual Call Forwarding Settings
See “Manual Call Forwarding” on page 33 for more information about Manual Call Forwarding.
To turn on Manual Call Forwarding using Remote Programming:
1. Do one of the following:
• Call your DISA number (provided by your system administrator). If necessary, enter
your DISA password.
• Use any phone on the system.
2. Dial 359.
3. Enter your extension number.
4. Enter your password followed by #. See page 39 for details on setting up a Station
password for your extension.
5. Dial one of the following Call Forwarding feature codes:
• 355 (All)
• 356 (No answer)
• 357 (Busy)
• 358 (No Answer/Busy)
6. Enter either an extension number or 8 followed by a telephone number.
To turn off Call Forwarding using Remote Programming:
Dial 355, and then hang up.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 43
Call Features
Changing Your Station Password
You can use Remote Programming to change the station (phone) password. See page 39 for
details on setting up a Station password for your extension.
To change Your Station password using Remote Programming:
1. Do one of the following:
• Call your DISA number (provided by your system administrator). If necessary, enter
your DISA password.
• Use any phone on the system.
2. Dial 359.
3. Enter your extension number.
4. Enter your password followed by #.
5. Dial 392.
6. Enter the new password followed by #.
7. Enter the new password again followed by #.
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Messages
Messages
The following sections describe how to use system messaging features, including:
• Inter-station messages: Inter-station messages are alerts sent to your IP phone by other
internal parties, notifying you to contact the party who left the message. The Message
button and Message Indicator lamp notify you of the new message. You can then either
delete the message or reply to the message, which automatically places a call to the party
who left the message.
• Do-Not-Disturb (DND) messages: Messages that other internal parties see when your IP
phone is in DND. See “Using Do-Not-Disturb (DND)” on page 47.
• Reminder messages: Messages that you can use to notify yourself of upcoming
appointments, meetings, and so on. See “Using Reminder Messages” on page 48.
• Pages: Announcements sent over phone speakers or external speakers. See “Paging
Other System Users” on page 49.
• Voice mail messages: System voice mail messages.
NOTE
Because a variety of voice mail products work with the Mitel 5000 CP, this
guide does not include voice mail instructions. For voice mail instructions,
refer to the voice mail user guide for your system. For example, refer to the
Enterprise Messaging, Basic Voice Mail, and Embedded Voice Mail Card
User Guide, part number 835.3205, or the Mitel NuPoint Unified Messaging
User Guide (on the Mitel Web site (http://edocs.mitel.com). Contact your
system administrator for more information about your voice mail system.
Using Messages
Following are instructions on how to use system messaging features.
Leaving Messages at Other Extensions
You can leave inter-station or voice mail messages for other internal parties.
To leave an inter-station or voice message for a busy IC extension:
1. Press the MSG button. HANG UP OR WAIT FOR MSG CENTER appears.
2. Do one of the following:
• Hang up to leave an inter-station message. MESSAGE LEFT FOR <name>
appears.
• Stay on the line to connect to the message center (usually voice mail).
To leave an inter-station message without placing an internal call:
1. Dial 367 (Leave Message). LEAVE MESSAGE ON EXTENSION appears.
2. Enter the extension number. MESSAGE LEFT FOR <name> appears.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 45
Messages
Viewing and Responding to Messages
When you have waiting messages, the MSG button and Message Indicator lamp are lit. The
display shows the number of new messages.
The display shows new messages as follows:
• Inter-station messages sent by other internal parties are indicated by the party’s
programmed user name.
• Voice messages are indicated by FROM MBOX <your extension number>.
To view or respond to messages:
1. With the handset on-hook, press the MSG button. Messages are displayed as first in/first
out. If there is more than one message, you can repeatedly press the MSG button to
scroll through the messages.
2. When the desired message is displayed, press # or lift the handset for privacy, and then
press # to respond. (If your handset is off-hook and you press the MSG button, you
automatically place a call to the party or message center who left the message.)
Canceling Messages Left at Other Extensions
You can cancel messages left at other extensions.
To cancel a message left at another extension:
1. Dial 366. CANCEL MESSAGE ON EXT # appears.
2. Enter the extension number where you left the message. MESSAGE CANCELED FOR
<name> appears.
Deleting Waiting Inter-Station Messages
You can delete waiting inter-station messages.
NOTE
To delete waiting voice messages, you must connect to your voice mailbox.
To delete waiting inter-station messages:
1. Press MSG. MSG <message information> appears.
2. Press * to delete the displayed message.
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Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Messages
Using Do-Not-Disturb (DND)
You can use Do-Not-Disturb (DND) to stop calls and pages to your extension. When activated,
internal calling parties see your selected DND message. DND does not block queue callbacks,
recalls, and incoming external calls. The following table shows the 20 default DND messages. If
your system administrator changes your DND messages, you can record the new messages in
the “New Message” column for reference.
Code
Default Message
New Message
Code
Default Message
01
Do-Not-Disturb
11
Out of Town ‘Til
02
Leave a Message
12
Out of Office
03
In Meeting Until
13
Out Until
04
In Meeting
14
With a Client
05
On Vacation/
Holiday ’Til
15
With a Guest
06
On Vacation/
Holiday
16
Unavailable
07
Call Me At
17
In Conference
08
At the Doctor
18
Away from Desk
09
On a Trip
19
Gone Home
10
On Break
20
Out to Lunch
New Message
You can enter a second line of text (up to 20 characters) for DND messages. For example, if
you select IN MEETING UNTIL, you can enter “3:30” on the second line. When other internal
parties try to call you, their displays show “IN MEETING UNTIL 3:30.”
To turn DND on:
1. Press the DND button. SELECT DND MSG # (01-20) appears.
2. Do one of the following:
• Press
(Up) or
(Down) to scroll through the messages.
• Enter the two-digit number for the DND message from the table above.
3. If applicable, enter the additional text for the DND description. See “Using the Dialpad
Buttons to Enter Characters” on page 11 for dialpad character descriptions.
4. Press
(Speaker) or lift and replace the handset.
To turn DND off:
Press DND. DO-NOT-DISTURB OFF appears.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 47
Messages
Using Reminder Messages
You can use Reminder messages to alert you at a selected time, up to 24 hours in advance. At
the selected time, the Reminder message signals you with eight short tones and your display
shows the message, even if you are on a call. The following table shows the 20 default
Reminder messages. If your system administrator changes your Reminder messages, you can
record the new messages in the “New Message” column for reference.
Code
Default Message
New Message
Code
Default Message
01
Meeting
11
Call Engineering
02
Staff Meeting
12
Call Marketing
03
Sales Meeting
13
Call Accounting
04
Cancel Meeting
14
Cancel DND
05
Appointment
15
Cancel Call Fwd
06
Place Call
16
Take Medication
07
Call Client
17
Make Reservation
08
Call Customer
18
Review Schedule
09
Call Home
19
Lunch
10
Call Corporate
20
Reminder
New Message
To set a Reminder message:
1. With the handset on-hook, dial 305. SELECT REMINDER MESSAGE # (01-20) appears.
2. Do one of the following:
• Press
(Up) or
(Down) to scroll through the messages.
• Enter the two-digit number for the Reminder message from the previous table.
3. Press # to select the message.
4. Enter the time you wish to receive the message in hours and minutes (for example, 0900
or 900 for 9:00) and then press #. The display shows the Reminder message state.
If your system is set for 24-hour format, enter the applicable time (1400 = 2:00 P.M.).
If your system is set for 12-hour format, press 1 for A.M. or 2 for P.M.
To cancel all Reminder message requests:
With the handset on-hook, dial 306. REMINDER MSGS CANCELED appears.
To clear a received Reminder message:
With the handset on-hook, press *.
Page 48
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Messages
Paging Other System Users
You can place page announcements through phone speakers or external speakers (if
applicable). Your system may use page zones to prevent announcements from transmitting
through every phone in the system. Each page zone contains a different combination of
extensions and external paging equipment.
Contact your system administrator for page zone information. You can use the following table to
save the page zone information for future reference.
Page Zone Name
Number
Description
Placing a Page Announcement
The following instructions describe how to place a page announcement.
To place a page announcement:
1. Press the PAGE button.
2. Enter the page-zone number (0 to 9).
3. Wait for the tone, make your announcement, and then hang up.
Enabling or Disabling the Page Feature
You can enable or disable the Page feature for your extension. If your extension is assigned to
more than one page zone, the Page on/off feature code enables or disables your extension for
all pages zone (you cannot select individual zones).
To enable or disable paging for your IP phone:
Dial 325 to enable paging. PAGE RECEIVE ON appears. Dial 325 again to disable
paging.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 49
Hunt Groups
Hunt Groups
Hunt groups are groups of internal parties (agents) who share a common (hunt group)
extension number. Calls can either be placed to the hunt group (using the hunt group extension
number) or to a specific agent (using the agent’s extension number). Hunt groups are
programmed by the system administrator.
Hunt groups types are either “UCD” or “ACD.”
• UCD Hunt Groups: Uniform Call Distribution (UCD) agents do not log in to the hunt group
to receive calls.
• ACD Hunt Groups: Automatic Call Distribution (ACD) agents log in to the ACD hunt group
to receive calls. Calls are distributed by either Agent IDs or extensions:
o
Agent IDs: Each agent is assigned an Agent ID number for logging in to the hunt group
(see the next section). Hunt group calls are distributed to logged-in agents according to
their Agent ID number instead of their extension number. Agents can log in to any ACD
hunt group phone.
o
Extensions: Hunt group members do not use Agent IDs, and calls are distributed to
phones where the agents are logged in.
Logging in to ACD Hunt Groups
You must log in to an ACD hunt group to receive hunt group calls. To stop calls, you either log
out of the ACD hunt group or divert calls. See “Diverting Hunt Group Calls” on page 53.
Only one agent can be logged in to a phone.
NOTES
If the ACD Agent ID Automatic Connect option is enabled for your hunt group and
you are using a headset, you are automatically connected to waiting calls when you
log in. The first call you receive after you log in rings until you answer it; however,
you are automatically connected to subsequent calls.
To log in to or out of all ACD hunt groups in which you are a member:
Dial 328 to log in to ACD hunt groups followed by your Agent ID, if necessary. AGENT
LOGGED INTO ALL ACDS appears. Dial 328 again to log out of all ACD hunt groups.
To log in to one or more ACD hunt groups:
1. Dial 326. The display shows AGENT LOGIN ACD HG #.
2. Do one of the following:
• Enter the ACD hunt group number.
• Press # to log in to all of your ACD hunt groups.
The display shows AGENT LOGIN AGENT ID.
3. Enter your Agent ID (if applicable), or press # if you do not have an agent ID. The
display shows the log in status for one or all hunt groups.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 51
Hunt Groups
Logging out of ACD Hunt Groups
You can log out of all ACD hunt groups at once or log out of each hunt group one at a time.
To log out of one or more ACD hunt group:
Do one of the following:
• Dial 328 to log out of all of your ACD hunt groups. The display shows AGENT
LOGGED OUT OF ALL ACDS.
• Dial 327 to log out of one hunt group at a time.
If you were logged in to only one hunt group, the display shows AGENT LOGGED
OUT OF HUNT GROUP <number>.
If you were logged in to more than one hunt group, the display shows AGENT
LOGOUT HG #. Enter the extension number of the ACD hunt group.
Stopping the ACD Hunt Group Wrap-up Timer
Each time you end an ACD hunt group call, a wrap-up timer starts. The default wrap-up time is
15 seconds. Your system administrator can change the wrap-up timer settings.
Until this timer expires, you will not receive another hunt group call; however, you can stop the
wrap-up timer to allow calls to your extension.
To stop the wrap-up timer:
With the handset on-hook, dial 329. The display shows ACD WRAP-UP TERMINATED.
Other Hunt Group Features
The following features can be used by ACD or UCD hunt groups.
Requesting Agent Help
You can use Agent Help to request help from a designated “Agent Help Extension” (usually your
supervisor) during a call. When your request call rings at the Agent Help Extension, the
supervisor can join the call or reject the request.
NOTE
Agent Help is not supported on peer-to-peer (P2P) calls. Contact your system
administrator for more information.
To use Agent Help:
1. While you are on a hunt group call, press
(Special), and then dial 375.
If you hear repeating tones, one of the following has occurred:
• The feature is not available at your IP phone.
NOTE
• You already have four parties in your call.
• Not enough system circuits are currently available.
• The Agent Help Extension is in DND.
2. If not preprogrammed, dial the Agent Help extension number.
If the Agent Help Extension accepts the call, AGENT HELP IN PROGRESS appears.
If the Agent Help Extension rejects the call, AGENT HELP REJECTED appears.
Page 52
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Hunt Groups
Diverting Hunt Group Calls
You can temporarily divert hunt group calls, preventing hunt group calls to your extension.
To divert hunt group calls:
Dial 324 to divert calls. The display shows the feature state DIVERT HUNT GROUP
CALLS. Dial 324 again to program your IP phone to accept calls.
Hunt Group Supervisor Features
The following features can be used by hunt group supervisors only.
Accepting or Rejecting Agent Help Calls
Supervisors can accept or reject Agent Help calls.
To accept an Agent Help request:
Answer as usual. Your microphone is automatically muted.
To reject an Agent Help request:
Dial 376. AGENT HELP REJECTED appears.
Monitoring Calls
You can use Station Monitor to connect to a hunt-group call and hear both parties, but you
cannot be heard by either one. Station Monitor stops if the hunt group member terminates or
transfers the call. You can barge-in to or “steal” monitored calls, as described below. You can
also record the call. See “Using Record-A-Call” on page 37 for more information about
recording calls.
NOTE
Station Monitor is not supported on peer-to-peer (P2P) calls. Contact your system
administrator for more information.
To use Station Monitor:
Dial 321, and then enter the extension number. MONITORING EXT <number> appears.
Monitored hunt group members may hear an “activation tone” when the feature is
activated.
Stealing Hunt Group Calls
While monitoring a hunt group call, you can “steal” the call from the hunt group member, which
disconnects the call from the agent and transfers the call to your extension.
To steal a hunt group call:
Dial 387. CALL STOLEN FROM EXT <number> appears.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 53
Hunt Groups
Using Barge-In
While monitoring a hunt group call, you can use Barge-In to join the call.
To monitor and/or barge in on a call:
1.
To use the speakerphone: While on hook, dial 321. You hear a confirmation tone.
ENTER EXT TO MONITOR appears.
To use the handset: Lift the handset, and then dial 321. You hear a confirmation tone.
ENTER EXT TO MONITOR appears.
2.
Dial the extension number (or press the lit station speed-dial or DSS/BLF button) of the
station to be monitored. You are automatically connected to the call. MONITORING
(extension number) appears.
3.
While silent monitoring a call, you have the following options:
•
To barge in on a call, dial 386. BARGE-IN IN PROGRESS appears. While on a
call, you can monitor, record, or steal the call by entering the appropriate feature
code.
To return to silent monitoring of the call, dial 386 again.
To record the call, dial 385.
• To record a call, dial 385. MONITORING (extension number) appears. While on a
call, you can monitor or steal the call by entering the appropriate feature code.
To stop recording the call, dial 385 again.
•
To steal a call, dial 387. CALL STOLEN FROM (extension number) appears. The
hunt group member’s display shows CALL STOLEN BY (extension number). After
the supervisor steals the call, the call becomes a regular call. While on a call, you
can record the call by dialing 385.
•
To join and record a call, dial 386, and then dial 385. BARGE-IN IN PROGRESS
appears. While on a call, the supervisor can monitor, stop recording, or steal the
call by entering the appropriate feature code.
To stop recording the call, dial 385 again.
4.
Page 54
To terminate any of the features: If off hook, hang up or enter the specific feature code
of the feature you want to terminate. If on hook, press the Speaker button or enter the
specific feature code of the feature you want to terminate.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Troubleshooting
Troubleshooting
The following sections can help you solve problems that you may be experiencing with your IP
phone. Troubleshooting topics include:
• Contact Information: Information about system administrator contacts.
• Error Messages: Error messages and descriptions.
• Troubleshooting Tips: Possible problems and methods to solve them.
Contact Information
Your system administrator can help you with items such as changing your settings or modifying
phone features. System administrator duties include:
• Adding new user accounts.
• Setting the date and time.
• Programming System Speed-Dial numbers.
• Making database changes, such as changing user names and extension numbers.
Contact your system administrator with questions that are not covered in this user guide. If you
need further assistance, you can find provider information on the Mitel Web site at
www.mitel.com. All sales, service, and support are coordinated at the local level.
Error Messages
The following error messages may appear when using your IP phone.
Message
Reason
CANNOT ACCESS FEATURE
The feature is enabled but other feature-related
conditions were not met. Make sure that all featurerelated conditions are met and retry.
CANNOT ACCESS RESERVED
FEATURE
Your system does not support the feature. Contact your
system administrator for more information.
INVALID FEATURE CODE
The feature code entered does not exist. Retry using
the correct feature code (see page 14).
INVALID EXTENSION NUMBER
The extension number entered does not exist. Retry
using a valid extension number.
NO UPDATE PERFORMED
The feature was not completed or one or more feature
conditions were not met.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 55
Troubleshooting
Troubleshooting Tips
The following table includes troubleshooting tips for phone and system features.
NOTE
You can often correct problems that you may be experiencing by resetting the IP
phone to the default settings. See “Resetting the IP Phone to the Default Settings”
on page 17.
Problem
Possible Solution
The IP phone is not working properly. Contact your system administrator.
I cannot use one or more of the
features described in this guide.
The feature may not be enabled. Contact your system
administrator for more information.
I cannot program System Speed-Dial
numbers.
Your system administrator programs System Speed
Dial numbers.
I cannot change the time and date on
the phone display.
Your system administrator programs the time and date.
Contact your system administrator if you notice that the
date and time are incorrect.
I am experiencing audio problems on
my phone such as echo, distorted
sound, or choppiness.
Contact your system administrator if you are having
audio problems.
The name on the display is incorrect
Your system administrator assigns display names.
I cannot use the local telephone
company star codes (for example,
*82, *69) when I press the
OUTGOING button or use the
Outgoing Call access code (8 is the
default code) when calling an
external number.
Rather than pressing the OUTGOING button or 8 to
access an outside line, you must dial a Select Line
Group number before you can use the star codes. For
example, if your system is using the default Select Line
Group numbers, dial 92001 to access that line. After
you have dial tone, you can dial the star code and the
number.
I cannot use the Agent Help, Record- If your system uses Peer-to-Peer (P2P) audio, you
a-Call, or Station Monitor feature.
cannot use these features when you are on a P2P call.
Contact your system administrator for more
information.
I cannot program a Station Speed
Dial number to the button I want.
Page 56
Before assigning the speed-dial number to a
programmable button, you must store the number with
either a Station or System Speed Dial bin.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Troubleshooting
Problem
Possible Solution
When I try to use the Dynamic
Extension Express – Handoff feature
(388), the display shows NO CALL
TO HANDOFF.
The NO CALL TO HANDOFF display indicates that the
call cannot be handed off because one of the following
may have occurred:
• You tried to use the Handoff feature on a call that
has not been routed by Dynamic Extension
Express.
• You tried to use the Handoff feature on a call that
the system has not yet recognized as a valid call.
• You tried to use the Handoff feature on an
unsupported extension. The Handoff feature is
supported on your main extension only.
• You tried to use the Handoff feature on a
phantom extension. The Handoff feature is not
supported on phantom extensions.
• You entered the handoff feature code at the exact
time the other party on the call disconnected.
• The call was terminated for some reason.
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 57
Index
Index
A
Calls
answering 19
Abbreviations 3
camping-on to phone 21
About Your IP Phone 2
conference 36
placing 36
About Your Phone 2
emergency, placing 21
Account Codes, using 28
external 22
ACD Hunt Group Wrap-Up Timer, stopping 52
external, placing 22
ACD Hunt Groups
forwarding 33
logging in 51
internal 21
logging out 52
logs, using 38
Agent Help
monitoring 53
accepting or rejecting 53
muting the microphone 30
requesting 52
phone, queuing for 21
Agent Help Calls, accepting or rejecting 53
picking up (reverse transferring) 31
Agent Help, requesting 52
placing 21
Agent, ACD hunt group 51
Angle
adjusting 9
viewing 9
Audio Problems 56
Automatic
access, using 19
call access, using 19
trunk answer, using 20
Automatic Call Access 19
Automatic Trunk Answer 20
placing internal (IC) 21
recording 37
redirecting 20
stealing 53
transferring 31
waiting 19
Calls On Hold, placing 30
Calls to External Numbers, transferring 31
Calls to Other Extensions, transferring 31
Camp-On, using 21
Characters, entering dialpad 11
Codes
B
account 28
default system access 14
Background Music, listening 10
Barge-In, using 54
Button Assignments, viewing 17
Buttons 5
feature, default 14
Outgoing Call access 21, 22
Comfort and Safety Tips 7
Conference
dropping 36
transferring 36
C
Conference Calls
adding a party to 36
Call Forward
dropping out of 36
Manual 33
ending 37
System 33
placing 36
using 33
transferring 36
Call Logging 38
Conference Party, adding 36
Call Logs, using 38
Configuration Assistant, accessing 39
Callback, requesting (queuing the phone) 21
Caller ID Information
displaying 32
viewing 32
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 59
Index
Connectors
handset jack 6
Ending a Conference and Placing all Parties on Hold 37
Error
headset jack 6
messages 55
LAN/Power jack 6
tones, phone 7
Personal Computer (PC) port 6
Error Messages 55
phone 6
Extension Numbers 14
Contact Information 55
External Calls, placing 22
Contrast, changing 10
External Numbers, redialing 23
D
F
Default
Feature
access codes 14
buttons 5
feature codes 14
codes, using 14
programmable buttons, resetting to 17
settings, returning the phone to 17
system access codes 14
Default Access Codes 14
Default Feature Codes 14
Deleting Station Speed-Dial Entries 25
Deleting Waiting Inter-Station Messages 46
Dialing Station Speed-Dial Numbers 25
Dialpad
buttons 4
characters, entering 11
Dialpad Buttons 4
Dialpad Buttons to Enter Characters, using 11
descriptions 3
Feature Buttons 5
Feature Descriptions 3
Features to Programmable Buttons, assigning 13
G
Group Listen, using 37
H
Handset 3
jack 6
Directory, using 27
off-hook 7
Display 3
off-hook, on-hook 7
contrast, changing 10
name, changing 56
Display Contrast, adjusting 10
on-hook 7
Handsfree Mode 29
overriding 30
Diverting Hunt Group Calls 53
DND Settings, changing 40, 43
using 29
Headset
Do-Not-Disturb (DND) 47
instructions 8
Do-Not-Disturb, using 47
jack 6
Door Relay, activating 18
Dynamic Extension Express 34
enabling and disabling 35
handoff 35
Dynamic Extension Express Settings, changing 40, 42
E
using 8
Headset Instructions 8
Hold
Individual 30
System 30
Hookflash, entering 30
Hunt Group Calls
diverting 53
Emergency Calls, placing 21
Enabling or Disabling the Page Feature 49
stealing 53
Hunt Group Calls, stealing 53
Hunt Group Supervisor Features 53
Page 60
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Index
replying to 46
Hunt Groups
accepting or rejecting Agent Help 53
responding 46
Agent Help, requesting 52
using 45
agent IDs 51
viewing 46
Automatic Call Distribution (ACD) 51
voice, listening to 46
Barge-In, using 54
Messages at Other Extensions, leaving 45
calls
Messages Left at Other Extensions, canceling 46
diverting 53
monitoring 53
stealing 53
logging out of 52
Messages, veiwing and responding 46
Microphone, muting 30
Monitoring Calls 53
types 51
Music, listening to 10
Uniform Call Distribution (UCD) 51
Mute, using 30
wrap-up timer 52
I
N
Number, redialing 23
Individual Hold, using 30
Numbers
Internal Calls, placing 21
redialing 23
Inter-Station Messages, deleting 46
redialing external 23
K
O
Keymaps
Off-Hook 7
changing 17
On-Hook 7
switching 17
Other Hunt Group Features 52
Outgoing Call Access Code 21, 22
L
Outside Line Access Codes 14
LAN/Power Jack 6
P
Language, changing 10
LCD Contrast, changing 10
Page Announcement, placing 49
Logs, call 38
Page Feature, enabling or disabling 49
Paging
M
enabling or disabling 49
other system users 49
Manual Call Forwarding 33
Manual Call Forwarding Settings, changing 41, 43
Members, hunt group 51
Message Indicator Lamp 4
Messages 45
canceling 46
deleting 46
Do-Not-Disturb 47
error 55
leaving 45
pages 49
Reminder 48
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
using 49
Password, Remote Programming
changing 44
entering 39
Personal Computer (PC) port 6
Phone
blank display 1
changing volume levels 9
comfort and safety 7
connectors 6
default settings, returning to 17
error tones 7
Page 61
Index
features
dialpad buttons 4
feature buttons 5
Ring/Message Indicator 4
speaker 4
ring tone, selecting 9
signals 7
viewing angle, changing 9
Phone Connectors 6
Speed Dial 24
entries, deleting 25
Station, using 24
System, using 24
using 24
Speed Dial Numbers to Programmable Buttons, assigning 26
STAR Codes, telephone company 56
Station Messages
canceling 46
Phone Signals 7
deleting 46
Phone to the Default Settings, resetting 17
leaving 45
Programmable Buttons 4, 13
replying to 46
resetting 17
resetting to default values 17
using 13
viewing button assignments 17
viewing 46
Station Monitor, using 53
Station Password, changing 39, 44
Station Speed Dial 24
numbers
deleting 25
dialing 25
storing 24
R
Record-A-Call, using 37
using 24
Reminder Messages, using 48
Remote Programming 39, 42
change DND settings , using 40
Station Speed-Dial Numbers, storing 24
System
change DND settings, using 43
forwarding 33
change the password, using 44
hold 30
forward calls, using 40, 41, 43
information, displaying 32
password
changing 44
entering 39
time and date, setting 56
Reverse Transfer 31
System Forwarding 33
System Information, viewing 32
System Speed Dial, using 24
Reverse Transfer (Call Pickup), using 31
Ring Intercom Always, using 30
T
Ring Message Indicator 4
Ring Tone
changing 9
selecting 9
Telephone, programmable buttons 13
the Directory 27
Time and Date, system 56
Tips
S
comfort and safety 7
troubleshooting 56
Secondary Extension Buttons, using 38
Settings, returning to default 17
V
Signals, phone 7
Speaker 4
Voice Mail User Guides 1
Speaker, external 4
Voice Messages
Speakerphone
description 4
Group Listen, using 37
handsfree calls 29
Page 62
deleting 46
leaving 45
listening to 46
Volume Levels, changing 9
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Index
W
Waiting Calls, answering 19
Welcome 1
Wrap-Up Timer, stopping 52
Mitel® 8620/8622 IP Phone User Guide – Issue 14, June 2010
Page 63
Part No. 550.8119
Issue 14, June 2010
661/922: