Athena Technologies AS-P300 Speaker User Manual

555-620-126
Issue 1
October 1992
MERLIN LEGEND 
Communications System
Release 2.0
Single-Line Telephones User’s Guide
Copyright © 1992 AT&T
All Rights Reserved
Printed in U.S.A.
AT&T 555-620-126
Issue 1
October 1992
Notice
Every effort was made to ensure that the information in this book was
complete and accurate at the time of printing. However, information is
subject to change.
Federal Communications Commission (FCC)
Electromagnetic Interference Information
This equipment has been tested and found to comply with the limits for a
Class A digital device, pursuant to Part 15 of the FCC Rules, These limits
are designed to provide reasonable protection against harmful
interference when the equipment is operated in a commercial
environment. This equipment generates, uses, and can radiate radio
frequency energy and, if not installed and used in accordance with the
instruction manual, may cause harmful interference to radio
communications. Operation of this equipment in a residential area is
likely to cause harmful interference, in which case the user will be
required to correct the interference at his own expense.
Canadian Department of Communications (DOC)
Interference I nformation
This digital apparatus does not exceed the Class A limits for radio noise
emissions set out in the radio interference regulations of the Canadian
Department of Communications.
Le Présent Appareil Numérique n’émet pas de bruits radioélectriques
dépassant Ies limites applicables aux appareils numériques de la class A
prescrites dans Ie Règlement sur Ie brouillage radioélectrique édicté par
Ie ministère des Communications du Canada.
Trademarks
MERLIN LEGEND is a trademark of AT&T in the U.S. and other countries.
Mirage, StarSet, Supra, and Supra NC are registered trademarks of
Plantronics, Inc.
Contents
About This Guide
Conventions
How to Comment on This Guide
1
Your Single-Line Telephone
7102 Telephone
2500YMGK Telephone
8102 Analog Telephone
8110 Analog Telephone
Headsets
Amplifiers
Buttons and Switchhook Flash
Caring for Your Telephone
1
2
3
1-1
1-2
1-3
1-4
1-6
1-9
1-10
1-11
1-12
Contents
i
Contents
2
Quick Start
Identifying Call Types
Making Calls
Answering Calls
Transferring Calls
Setting Up a Conference
3
Using Feature Codes
General Instructions
Customizing Your Telephone
4
ii
Feature Finder
Contents
2-1
2-1
2-5
2-6
2-7
2-8
3-1
3-2
3-4
4-1
Contents
5
Features
Account Code Entry
Callback
Call Waiting
Conference
Forward and Follow Me
Hold
Last Number Dial
Messaging
Paging
Park
Personal Speed Dial
Pickup
Privacy
Reminder Service
System Speed Dial
Transfer
5-1
5-2
5-5
5-8
5-10
5-12
5-16
5-17
5-18
5-21
5-23
5-26
5-28
5-29
5-30
5-31
5-32
Contents
iii
Contents
A
B
iv
Programming Special
Characters
A-1
Feature Codes
B-1
Contents
The exclamation point in an
equilateral triangle is intended to
alert the user to the presence of
important operating and
maintenance (servicing)
instructions in the literature
accompanying the product.
IMPORTANT SAFETY INSTRUCTIONS
Always follow these basic safety precautions when using your
telephone equipment. These precautions reduce the risk of
fire, electrical shock, and injury to you and damage to the
equipment.
Read and understand all instructions.
Follow all warnings and instructions marked on or
packed with the telephone.
Do not use the telephone near water, as in a wet
basement. The telephone can be hazardous if
immersed in water. To avoid the possibility of
electrical shock, do not use it when you are wet. If you
accidentally drop it into water, do not retrieve it until
you have first unplugged the line cord from the
modular wall jack. Do not plug the telephone back in
until it has dried thoroughly.
v
Do not use the telephone during electrical storms in
your immediate area. There is a remote risk of
electrical shock from lightning.
Unplug the telephone from the wall outlet before
cleaning. Use a damp cloth for cleaning. Do not use
liquid or aerosol cleaners on the telephone.
Never push objects of any kind into the telephone
through openings or slots. Never spill liquid of any
kind on the telephone.
Do not use the telephone near a gas leak. If you
suspect a gas leak, report it immediately, but use a
telephone away from the area in question. The
telephone’s electrical contacts could generate a tiny
spark. While unlikely, it is possible that the spark could
ignite heavy concentrations of gas.
To reduce the risk of electrical shock, do not
disassemble the telephone. There are no userserviceable parts inside. Opening or removing covers
may expose you to hazardous voltages, and incorrect
reassembly can cause electrical shock when the
telephone is used.
Call your sales representative or authorized dealer
when service or repair work is needed.
SAVE THESE INSTRUCTIONS
vi
About This Guide
This guide gives you the information you need to use your
single-line telephone with the MERLIN LEGEND™
Communications System. If you have any questions about
using your telephone’s features, contact your system
manager. He or she is a co-worker who is responsible for
managing the system.
About This Guide
1
About This Guide
Conventions
The following typographical conventions are used in this
guide:
Bold type is used for telephone buttons.
Press Drop to delete the current entry.
Italic type is used for emphasis and as a substitute for
information for which you must supply a specific value,
Dial feature code
Bold constant width type indicates digits that you
dial exactly as shown.
Dial #55.
A smaller italic font is used for additional information
provided after the step of a procedure:
The green light flashes.
2
Conventions
About This Guide
How to comment on This
Guide
We welcome your feedback on this guide. Please use the
feedback form on the next page, If the form is missing, send
your comments to A. Sherwood, AT&T, 99 Jefferson Road,
Rm. # 2A25, Parsippany, NJ 07054.
How to Comment on This Guide
3
Your Single-Line
Telephone
Your telephone is one of several single-line telephones that
can be used with your communications system. This chapter
describes some of these telephones. The buttons on the
phones are explained later in this chapter. Some single-line
telephones have factory-imprinted buttons (e.g., Recall,
Hold, and Flash) that activate telephone features different
from features of the system. To use system features, you may
be required to use the switchhook, instead of the Recall,
Hold, or Flash button.
Your Single-Line Telephone
1-1
Your Single-line Telephone
7102 Telephone
Desk Stand (not shown)
An adjustable support that can be removed
for wall mounting
Dialpad
The numbered buttons, along with ✱ and #,
that are used to dial telephone numbers and
feature codes
Feature card
An erasable card for recording telephone
numbers and feature codes
1-2
7102 Telephone
Handset
The hand-held part of the phone that you pick
up, talk into, and listen from
Message light
A light that goes on or blinks when you have
a voice-mail message, a fax, or a message
from the system operator
Recall button
A button used to activate features such as
Conference or Transfer
Your Single-line Telephone
2500 YMGK Telephone
Dialpad
The numbered buttons, along with ✱
and #, that are used to dial
telephone numbers and feature
codes
Handset
The hand-held part of the phone that
you pick up, talk into, and listen from
Message light
A light that goes on or blinks when
you have a voice mail message, a
fax, or a message from the system
operator
Recall button
A button used instead of the
switchhook to activate features such
as Conference or Transfer
Switchhook
Two buttons in the handset cradle
that are used to get a dial tone and
to activate some features
Volume control (not shown)
A sliding control that adjusts the
volume of the telephone’s ring
2500YMGK Telephone
1-3
Your Single-line Telephone
8102 Analog Telephone
1-4
8102 Analog Telephone
Your Single-line Telephone
NOTE:
Although the 8102 telephone can be connected to a
speakerphone, because it is a single-line telephone, it
cannot receive Group Page or voice-announced calls.
Adjunct (equipment) jack
Enables you to connect adjunct
equipment such as a speakerphone
or headset
Data jack
Enables you to connect a device
such as a modem
Program button*
Stores telephone numbers on the
programmable dialing buttons
Pause button*
Inserts a pause into a telephone
number stored on a programmable
dialing button or a dialing access
code
DialPad
The 12 buttons used to make and
receive calls
Hold light
The red light that goes on to remind
you that you have a call on hold
Hold button*
The button pressed to put a call on
hold
Redial button*
Allows you to redial the last number
you dialed from the dialpad
Message light
The red light that goes on when a
message has been left for you
Handset
The hand-held part of the phone that
you pick up, talk into, and listen from
Handset jack
To connect the handset to your
telephone
Flash button
Activates a switchhook flash and/or
automatically restores a dial tone
without hanging up
Programmable dialing buttons
Twelve buttons used for storing
phone numbers for one-touch speed
dialing*
Tone selector (not shown)
For selecting high or low ringer
frequencies and for selecting fast or
slow ringer modulation rates
Ringer volume control (not shown)
A 3-position switch to control the
volume for the tone ringer
* These buttons are features of the telephone. They do not access
the corresponding features of the communications system (extension programming, Hold, Last Number Dial, and Auto Dial).
8102 Analog Telephone
1-5
Your Single-line Telephone
8110 Analog Telephone
1-6
8110 Analog Telephone
Your Single-line Telephone
Auxiliary power jack
Enables you to improve the
performance of the built-in
speakerphone
Data jack
Enables you to connect a device
such as a modem
Program button*
Stores telephone numbers on the
programmable dialing buttons
Pause button*
Inserts a pause/delay into a
telephone number stored on a
programmable dialing button or a
dialing access code
Dialpad
The 12 buttons used to make and
receive calls. You can program any
unlabeled buttons for feature use
Hold light
The red light that goes on to remind
you that you have a call on hold
Hold button*
Used to put a call on hold
Redial button*
Allows you to redial the last number
you dialed from the dialpad
Mute button
Turns off the microphone associated
with the handset or the
speakerphone
Auto Answer button
This button does not work with the
communications system and should
already be disabled on your
telephone
Message light
The red light that goes on when a
message has been left for you
Handset
The hand-held part of the phone that
you pick up, talk into, and listen from
Handset jack
To connect the handset to your
telephone
Speaker button
Accesses the speakerphone and
microphone
Flash button
Activates a switch hook flash and/or
automatically restores a dial tone
without hanging up
Programmable dialing buttons
Twelve buttons used for storing
phone numbers for one-touch speed
dialing*
Tone selector (not shown)
For selecting high or low ringer
frequencies or for selecting fast or
slow ringer modulation rates
Ringer volume control (not shown)
A 3-position switch to control the
volume for the tone ringer
Speaker volume control (not
shown)
Raises or lowers the volume of the
speakerphone
* These buttons are features of the telephone. They do not access
the corresponding features of the communications system (extension programming, Hold, Last Number Dial, and Auto Dial).
8110 Analog Telephone
1-7
Your Single-line Telephone
NOTE:
Although the model 8110 has a built-in
speakerphone, because it is a single-line
telephone, it cannot receive Group Page or voiceannounced calls.
The Auto Answer button on the model 8110 must
be disabled for operation with the communications
system.
The Hold, Program, Redial, and programmable
dialing buttons on the 8100-series telephones are
features of the telephone only. They do not
access the corresponding features of the
communications system (extension programming,
Hold, Last Number Dial, and Auto Dial).
1-8
8110 Analog Telephone
Your Single-line Telephone
Headsets
For hands-free operation of the telephone, four headsets are
available:
The StarSet® Headset has a single ear tip and is worn
without a headband.
The Mirage® Headset has a single disk-shaped
receiver and is worn without a headband.
The Supra® Headset has a single disk-shaped
receiver and a headband.
The Supra NC® Headset has two disk-shaped
receivers and a headband.
Headsets
1-9
Your Single-line Telephone
Amplifiers
The headsets described in the previous Section will work with
any single-line telephone connected to the system when
combined with one of the following amplifiers:
Modular Amplifier — connects the StarSet, Mirage,
Supra, and Supra NC headsets to a telephone
equipped with a modular handset.
Plug Prong Amplifier
connects the StarSet, Mirage
Supra, and Supra NC headsets to a telephone
equipped with a headset adapter and to many
automatic call distributors.
Both amplifiers have volume and mute controls.
1-10
Amplifiers
Your Single-line Telephone
Buttons and Switchhook Flash
Your telephone may have a Recall button, which you press to
put a call on hold or to use a feature. If you have an 8102 or
8110 analog telephone, the Hold or Flash buttons can be
used to perform these functions.
NOTE:
Only the user of the 8100 series telephones can pick up a
call held with the Hold button. This button does not
access the system Hold feature.
If your telephone does not have a Recall, Flash, or Hold
button, you can use a switchhook flash instead. For a
switchhook flash, press and quickly release the switchhook to
put a call on hold, to begin a transfer or conference call, or to
enter a feature code.
After pressing and releasing the Recall or Flash button or the
switch hook, you hear several breaks in dial tone (stutter dial
tone), indicating that you can use a feature or dial a number
to make a transfer or a conference call, For more information
on tones, see Chapter 2.
NOTE:
Some telephones disconnect, instead of sending a flash,
when you press and release the switch hook. See your
system manager for information on how you can access
features that require a switchhook flash.
Buttons and Switchhook Flash
1-11
Your Single-line Telephone
Caring for Your Telephone
To clean your telephone, first unplug it from its wall jack, then
use a soft cloth lightly dampened with water or a mild soap
solution to clean the telephone.
CAUTION:
To prevent permanent damage, do not immerse the
telephone in water or any other liquid, or use liquid or
aerosol cleaners directly on the telephone.
1-12
Caring for Your Telephone
Quick Start
This chapter will help you get started using the basic features
of your telephone. To use features not described in this
chapter, see Chapter 5.
Identifying Call Types
Your telephone provides distinctive rings to identify ringing
calls. It also provides tones to help you use system features
and make calls.
Identifying Call Types
2-1
Quick Start
To Identify Ringing Calls
Your phone uses three distinctive ringing patterns to help you
identify different types of incoming calls.
Ring
Meaning
One ring
Two rings
An inside call
An outside call
Three short rings
(priority ring)
An outside call transferred to you, a
returning transferred call, or a returning
Callback call. See “Transfer” and
“Callback” in Chapter 5.
2-2
Identifying Call Types
Quick Start
To Identify Tones
When making a call or using a feature, you may hear a tone.
Each tone has a different meaning.
Tone
Meaning
Dial tone (steady tone)
Busy (slow repeating tone)
You can make a call.
The phone you are calling
is busy.
Stutter dial tone
(several breaks in
dial tone)
After a switchhook flash,
indicates that you can use
a feature or dial a number
for a transfer or conference
call. You also hear this
tone when you lift the
handset if you have a voice
mail message or a fax, or if
the system operator has a
message for you.
Fast busy (fast repeating
tone)
Alternating high and low
tones
No lines are available.
You dialed a number
incorrectly or misused a
feature.
Identifying Call Types
2-3
Quick Start
Tone
Meaning
Confirmation tone (three
breaks in dial tone, then
silence)
You used a feature properly.
(This tone may not be given
with all features.)
Callback tone (five short
beeps)
The outside line or the
extension is busy and your
phone is programmed for
Callback. See “Callback” in
Chapter 5.
You have an inside call (one
beep) or an outside call (two
beeps) waiting.
Call Waiting tone (one or
two beeps while you are
on another call)
2-4
Identifying Call Types
Quick Start
Making Calls
This section describes how to make inside and outside calls.
If, after you dial the extension number or the outside
telephone number, you receive a busy signal, you may be
able to use the Callback feature as described in Chapter 5. If
you hear a tone other than a busy signal, see “Identifying Call
Types" in this chapter for an explanation of the tone.
To Make Inside Calls
1. Lift the handset.
2. Listen for the dial tone.
3. Dial the extension number.
To Make Outside Calls
1. Lift the handset.
2. Listen for the dial tone.
3. Dial the appropriate dial-out code.
Depending on how your system is set up, the dial-out code could
be 9, 70, or another code of up to four digits. Some selected
telephones may not even need a dial-out code. For information
about dial-out codes, contact your system manager.
4. You hear a second dial tone.
5. Dial the telephone number.
Making Calls
2-5
Quick Start
Answering Calls
To identify the origin of a call before answering the call, see
“identifying call Types” in this chapter.
To Answer a Ringing Call
1. Lift the handset.
2-6
Answering Calls
Quick Start
Transferring Calls
You can transfer a call from your extension to another inside
extension or outside number. The following procedure
provides the basic steps for transferring a call. For more
information, see “Transfer” in Chapter 5.
To Transfer to an Inside Extension or
Outside Number
1.
Press and release the Recall or Flash button or
switchhook to put the call on hold.
2. Dial the extension or outside number (including dial-out
code).
3. Announce the call.
4. Hang up.
The call is transferred. If the telephone is busy or the call cannot be
accepted, press and release the Recall or Flash button or press and
release the switchhook once for an inside extension or twice for an
outside number to return to the held call.
Transferring Calls
2-7
Quick Start
Setting Up a Conference
Use conference to add a third participant to a call or for a
three-way conference you originate.
1. Press and release the Recall or Flash button or
switchhook.
2. Dial the extension or outside number.
3. Announce the conference.
4. After the person answers, press and release the Recall
or Flash button or switchhook.
The third participant is added to the conference.
To end the conference, hang up.
To drop the last participant added to the conference, press
and release the Recall or Flash button or switchhook.
2-8
Setting Up a Conference
Using Feature Codes
Most features are used by dialing a feature code — a 1-, 2-,
or 3-digit number preceded by #. Others — Hold, Transfer,
and Conference — are used by pressing Recall or Flash or a
switchhook flash and do not have a feature code. Feature
codes can be used only with touch-tone telephones. This
chapter provides general instructions for using features and
information on customizing your telephone. Detailed
instructions for using specific features are provided in
Chapter 5.
Using Feature Codes
3-1
Using Feature Codes
General Instructions
For those features that require you to dial a feature code, this
section provides general instructions.
In general, you dial # and a feature code to access a feature.
and # ✱ and the same feature code to cancel the feature.
Chapter 5 describes each feature and how to use it;
Appendix B provides a summary of features and feature
codes.
Note:
To use # to access features, you must not be on an
outside line — that is, you must be listening to the
system’s dial tone, not the telephone company’s dial tone.
Since rotary-dial telephones do not have the # or ✱ symbols,
rotary-dial telephone users can. use any features described in
this guide that do not require the use of these symbols,
including Callback (Automatic), Call Waiting, Conference,
Hold, Paging (on speakerphones), and Transfer. For more
information on using a rotary-dial telephone, contact your
system manager.
3-2
General Instructions
Using Feature Codes
If You Are Not on a Call
1. Lift the handset.
2. Dial # and the appropriate code for the feature you
want to use. (See Appendix B.)
You continue to hear dial tone while you dial the feature code.
3. Perform additional steps if needed for that feature.
4. When you are finished, hang up.
If You Are on a Call
1. Put the call on hold by pressing Recall or Flash or by
pressing and releasing the switchhook.
2. Listen for stutter dial tone (several breaks in dial tone).
If you do not hear it, repeat Step 1. If you still do not
hear it, you cannot use features at this time.
3. Dial # and the appropriate code for the feature you
want to use. (See Appendix B.)
You continue to hear dial tone while you dial the feature code.
4. Perform additional steps if needed for that feature.
5. Press Recall or Flash or press and release the
switchhook again to return to your call.
General Instructions
3-3
Using Feature Codes
Customizing Your Telephone
The system has been designed so that features can be
customized to fit your needs and the needs of your company.
Some of the features on your telephone are installed at the
factory and are permanent (for example, Hold); some are set
up by the installer or your system manager (for example,
System Speed Dial); and you can set up some yourself (for
example, Personal Speed Dial).
To get optimal use of your telephone’s features, it is
recommended that you do the following:
1. If you are not already familiar with all of the features,
see Chapter 5 and select those features that will be
most useful to you.
2. If your system manager has not already distributed
information about the specifics of your system, ask her
or him the following:
Which of the features are available on the
system?
Whether and how you can use a switchhook
flash on your telephone.
3. Program your own Personal Speed Dial codes as
described in Chapter 5.
3-4
Customizing Your Telephone
Feature Finder
This Feature Finder will help you identify and find features by
function instead of by name:
Calling Basics
Pickup, Forward and Follow Me
Messaging and Paging
Privacy
Timekeeping
Chapter 5 lists features alphabetically by name and provides
descriptions and step-by-step instructions.
Feature Finder
4-1
Feature Finder
Calling Basics
If You want to . . .
Use…
Put a call on hold without hanging up
Hold
Park
Put a call on hold so you can return to it
later, or so it can be picked up from any
extension
Know if someone is calling when you are on
a call
Include yourself and two others on the same
call
Transfer a call
Call Waiting
Conference
Transfer
Enter an account code before or during a
call
Account Code Entry
Program codes to quickly dial number you
call often
Personal Speed Dial
Quickly dial numbers programmed by your System Speed Dial
company
Automatically redial the last number you
called
Last Number Dial
Automatically connect to a busy extension or Callback
outside line when it’s free
4-2
Feature Finder
Feature Finder
Pickup, Forward and Follow Me
If you want to . . .
Use . . .
Answer a co-worker’s ringing telephone from Pickup
your telephone
Forward your calls to another telephone
Forward and Follow
Me
Messaging and Paging
If you want to…
Use . . .
Let a co-worker know you called or find out if
you have a fax or message
Messaging
Broadcast an announcement
Paging
Put a call on hold so you can page a coworker
Paging and Park
Feature Finder
4-3
Feature Finder
Privacy
If you want to . . .
Use. . .
Prevent co-workers from joining your calls
Privacy
Timekeeping
If you want to . . .
Use . . .
Use your telephone as an alarm clock to
Reminder Service
remind yourself of meetings or appointments
4-4
Feature Finder
Features
This chapter describes features alphabetically with
instructions for when and how to use them. Some features
depend on how your system was set up at the initial
installation or have subsequently been programmed by your
system manager. If you have any questions about a feature,
contact your system manager.
Features
5-1
Features
Account Code Entry
Account codes help your company track telephone use to bill
clients, and to forecast and budget costs. You can use
account codes for incoming as well as outgoing calls if your
system is programmed for both. If your system has this
feature, your choices are:
Required— You must enter an account code before
making an outside call. Entering an account code for
incoming calls is optional.
Optional— If you choose to use account codes, you
can enter them on both incoming and outgoing calls,
either before or during the call.
You can change a code you have entered (either required or
optional) by entering a new one, even after the call is
answered.
To obtain a list of account codes for your organization,
contact your system manager for information on who in your
company is responsible for generating the list.
5-2
Account Code Entry
Features
NOTE:
The Account Code Entry feature interacts with other
features as follows:
If your telephone is not set up for required account
code entry but is set up to use the Callback
feature, then if you dial the client’s telephone
number (without an account code) and you hear
an inside or outside busy signal, you cannot enter
an account code until after the Callback feature
has subsequently placed the call and the client
has answered, Callback is only invoked if all
trunks are busy, not the called number.
You cannot program an account code together
with a phone number in a Personal Speed Dial
code.
Entering an Account Code
Before Calling
1.
2.
3.
4.
Lift the handset.
When you hear the dial tone, dial #82.
Dial the account code followed by #.
Dial the dial-out code and telephone number.
Account Code Entry
5-3
Features
NOTE:
If you are going to use account codes for a conference
call, you must enter a separate code for each participant
before you dial his or her number. To enter account
codes for a conference call, follow Steps 1 through 4,
then put the first call on hold and get a new dial tone by
pressing and releasing the Recall or Flash button or the
switchhook. Repeat Steps 2 through 4 for the second
call, then press and release the Recall or Flash button or
the switchhook again.
Entering or Changing an Account Code
During a Non-Conference Call
1. Put the call on hold by pressing and releasing the
Recall or Flash button or the switchhook.
2. Dial #82.
3. Dial the account code followed by #.
4. Return to the call on hold by pressing and releasing the
Recall or Flash button or the switchhook again.
NOTE:
If you make an error when entering an account code,
whether required or optional, you can change the code
while the call is in progress by repeating Steps 1
through 4.
5-4
Account Code Entry
Features
Callback
When you reach a busy extension or outside lines are busy,
use Callback to automatically place the call when the
extension or a line is free.
You’ll hear a priority ring (three short rings) when the
extension or a line is free. The call is placed automatically
when you lift the handset. You can use Callback for only one
call at a time.
Callback for outside calls works when the outside line you
want to use is busy, as indicated by a fast busy signal.
Callback does not work when the outside telephone you call
is busy, as indicated by a normal busy signal.
Depending on how your telephone is set up, you can use
Callback either selectively or automatically:
You use Selective Callback by dialing the feature
code.
Automatic Callback is set up for your phone at
installation or by your system manager. Every time you
call a busy extension or try to get an outside line that is
busy, your call receives Callback treatment. (If
Automatic Callback has been set up for you, you
cannot turn it off.) When Automatic Callback is on, you
cannot use Selective Callback.
Callback 5 - 5
Features
Using Selective Callback for Busy
Extensions
1. When you reach a busy extension, dial #55.
2. When you hear five short beeps, hang up.
When the extension is free, the Callback feature is activated.
3. When you hear priority ring (three rings), lift the
handset.
You hear three short beeps and the call is dialed automatically.
Using Selective Callback for Busy
Outside Lines
1. When you hear a fast busy signal while dialing an
outside number, dial #55. (If, after dialing #55, you
hear a dial tone, finish dialing the number.)
2. When you hear five short beeps, hang up.
When the line is free, the Callback feature is activated.
3. When you hear priority ring (three rings), lift the
handset.
You hear three short beeps, a dial tone, and the call is dialed
automatically.
5-6
Callback
Features
Using Automatic Callback
1. When you reach a busy extension or outside line (that
is, you hear five short beeps), hang up.
When the extension or line is free, the Callback feature is activated.
2. When you hear the priority ring (three rings), lift the
handset.
You hear three short beeps, and the call is dialed automatically.
Canceling a Callback Request
1.
2.
Lift the handset.
Dial # ✱ 55.
You hear a confirmation tone (three breaks in the dial tone).
3.
Hang up.
The callback request is canceled.
Callback
5-7
Features
Call Waiting
When you are on the telephone and another
call comes in, a
.
Call Waiting tone informs you of the call. You hear one beep if
it is an inside call and two beeps if it is an outside call.
To answer the waiting call, complete the call you are on or put
it on hold and pick up the waiting call. If you have more than
one call waiting, calls are delivered in the order they arrived.
Callers hear a special Call Waiting ringback tone instead of a
busy signal.
Your telephone must be programmed by your company for
Call Waiting. You cannot use Call Waiting if your calls receive
Coverage.
Completing a Call and Answering a
Waiting Call
1. When you hear the Call Waiting tone, hang up the
handset.
The telephone rings.
2. Lift the handset.
You are connected to the waiting call
5-8
Call Waiting
Features
Putting a Call on Hold and Picking Up
a Waiting Call
1. When you hear the Call Waiting tone, put the current
call on hold by pressing and releasing the Recall or
Flash button or the switchhook.
2. Dial #87.
You are connected to the waiting call.
NOTE:
If you are using a rotary-dial telephone, hang up
instead of dialing the code. When the waiting call
rings, pick up the handset; you are now connected
to the waiting call and the original call is on hold.
When you have completed the waiting call, hang
up again; the call you had on hold will ring back
and you will have completed this procedure.
3. When you have completed the waiting call, return to
the call on hold by pressing and releasing the Recall
or Flash button or the switchhook again. Dial # ✱✱ to
be connected immediately. You can also hang up the
phone; the phone rings and the held caller is on the
line.
NOTE:
If you put a call on hold to pick up a second call and you
hang up without returning to the call on hold, the held call
will ring back at your telephone.
Call Waiting
5-9
Features
Conference
Use Conference to add a third person to a call by putting the
original call on hold while you add the third participant. You
can speak privately to each person before conferencing.
You can include either two outside participants or two inside
participants or one of each on a conference call you originate.
If you hang up while on a conference call you originated, all
participants will be disconnected.
While on a conference call you originated, you can drop the
most recently added participant by pressing and releasing
the Recall or Flash button or the switchhook once.
While on a conference call you did not originate, if you hang
up and remove yourself from the call, the rest of the
conference call is unchanged.
NOTE:
Conference calls to outside locations may vary in
transmission quality.
5-10
Conference
Features
To Set Up a Conference Call
1. Dial the first outside number or extension and
announce the conference.
2. Press and release the Recall or Flash button or the
switchhook to put the first participant on hold and get a
new dial tone.
3. Dial the next number or extension and announce the
call.
4. Press the Recall button or the switchhook.
All three people are now connected.
5. To end the conference, hang up.
To drop the last participant added, press and release
the Recall or Flash button or the switchhook.
NOTE:
If you reach a busy inside extension, press the
Recall or Flash button or the switchhook to drop
the call.
If you reach a busy outside number, press the
Recall or Flash button or the switchhook twice.
Conference
5-11
Features
Forward and Follow Me
Forward and Follow Me send your calls to another extension
or to an outside phone. This allows callers to reach you when
you are not working at your own desk, or allows you to send
your calls to another phone when you are too busy to answer
or want them screened. When your calls are being sent to
another phone, an arriving call makes both your phone and
the other phone ring until the call is answered.
Whether your calls are sent using Forward or using Follow Me
depends on where the feature is turned on:
You turn on Forward at your phone to send your calls
to another phone. Forward can be turned off either at
your phone or at an inside extension to which your
calls are forwarded. It cannot be turned off at an
outside phone to which your calls are forwarded.
You turn on Follow Me at another inside extension to
send your calls to that extension. Follow Me can be
turned off either at that phone or at your phone. It
cannot be turned on or off at an outside phone.
If several people are sending their calls to you, you can
cancel Forward and Follow Me from your phone either one
extension at a time or all extensions at once.
Callback calls and transferred calls returning to you are not
sent from your phone to another destination by Forward or
Follow Me.
5-12
Forward and Follow Me
Features
To Forward Calls to an Inside
Extension
1. Lift the handset.
2. Dial #33.
3. Dial the extension.
You hear a double break in dial tone. Your calls are now forwarded
to the extension.
To Forward Calls to an Outside
Number
Before you try to forward your calls to an outside number,
check with your system manager. Your communications
system may have restrictions on outside forwarding.
NOTE:
Calls forwarded to outside locations may vary in
transmission quality.
1. Lift the handset.
2. Dial #33.
3. Dial the dial-out code, the phone number, and #.
You hear a double break in dial tone. Your calls are now forwarded
to the outside number.
Forward and Follow Me
5-13
Features
To Turn On Follow Me at Another
Extension
1. Lift the handset.
2. Dial #34.
3. Dial your extension.
You hear a double break in dial tone. Your calls are now sent to the
extension where you turned on Follow Me.
To Turn Off Forward or Follow Me at
Your Phone
1. Lift the handset.
2. Dial #33.
3. Dial your extension.
(In effect, you are “forwarding” your calls to your own phone.) You
hear a double break in dial tone. Your call will now ring at your own
extension.
To Turn Off Forward and Follow Me
Calls Sent from Another Extension
1. At your phone, lift the handset.
2. Dial # ✱ 34.
3. Dial the extension whose calls are being sent to you.
You hear a double break in dial tone. The other extension’s calls are
no longer sent to your phone. If you hear a high and low tone, the
extension’s calls were not being sent to you.
5-14
Forward and Follow Me
Features
To Turn Off Forward and Follow Me
Calls Sent from All Extensions
1. At your phone, lift the handset.
2. Dial # ✱ 34.
3. Dial ✱ .
You hear a double break in dial tone. Calls for all extensions that
were being sent to your phone are no longer sent to you. If you hear
a high and low tone, no tails were being sent to you.
Forward and Follow Me
5-15
Features
Hold
Use Hold to leave a call temporarily and take a second call or
to use other features (for example, to set up a conference call
or start a transfer).
If you want to put a call on hold and hang up so you can pick
it u later, use Park instead of Hold. (See Park.)
Using Hold
1. To put a call on hold, press and release the Recall or
Flash button or the switchhook.
You hear a dial tone. You can now dial another call or use a feature.
2. To return to the call on hold, do one of the following:
Press and release the Recall or Flash button or
the switchhook again.
Hang up, then lift the handset again and dial
# ✱✱
If you do not return to the held call, it may ring back at your phone
after a length of time that depends on how your system is set up.
5-16
Hold
Features
Last Number Dial
Last Number Dial saves you from repeatedly looking up and
redialing a telephone number that is busy or does not answer.
When you dial the feature code for Last Number Dial, the last
inside or outside number you called is automatically redialed.
Using Last Number Dial
1. Lift the handset.
2. Dial #84.
The number is redialed automatically.
Last Number Dial
5-17
Features
Messaging
When you call a co-worker who has a display phone, you can
leave a message that you called on his or her display. You
can also get messages from the system operator, and
depending on how your system is set up, from a voice
messaging system or a fax machine.
Leaving Messages
When you call a co-worker with a display phone, and the
extension is busy or unanswered, you can leave a message
that you called by dialing a feature code. You can also leave
a message without calling first. The display phone displays
your name or extension and the time and date you called. If
you leave a second message before the first one is retrieved,
it replaces the first one.
To Leave a Message on
a Display Phone when Calling
1. When you reach a busy or unanswered extension,
dial #25.
You continue to hear a busy signal or ringing, but your co-worker’s
Message light goes on and the message is recorded. If the person
has a full message box or does not have a display phone, you hear a
high-low tone.
5-18 M e s s a g i n g
Features
To Leave a Message on a Display
Phone without Calling
1. Lift the handset.
2. Dial #53 and your co-worker’s extension.
Your co-worker’s Message light goes on and the message is
recorded. If your co-worker has a full message box or does not have
a display phone, you hear a high-low tone.
To Cancel a Message You Left on a
Display Phone
1. Lift the handset.
2. Dial # ✱ 53 and your co-worker’s extension.
Receiving Messages
When the system operator has a message for you, you hear
stutter dial tone (several breaks in dial tone) when you lift the
handset. This tone may also mean that you have a voice mail
message or a fax. In addition, if your phone has a Message
light, the light flashes when you have a message.
To get your messages, call the system operator or the voice
mail extension, or check your fax machine.
Messaging
5-19
Features
To Turn Off Your Message Light
1. Lift the handset.
2. Dial #54.
The Message light goes off, if you have a voice mail message,
deleting it also turns off the light
5-20
Messaging
Features
Paging
Paging is using your telephone to broadcast an
announcement to groups of people as follows:
Group Paging is heard only over telephones with
built-in speakerphones (except for single-line
telephones with speakerphones). Depending on how
your system is set up, you can make an announcement
on all speakerphones (Page All) or a to a selected
group such as a department or work area (Group
Paging). Your system manager can provide Page All
and Group Paging numbers, if they are available.
Loudspeaker Paging over an auxiliary loudspeaker
paging system is heard throughout the building or only
in a particular area (a Paging zone).
Using Speakerphone Paging
1. Lift the handset.
2. Dial the Group Page or Page All number provided by
system manager.
3. After you hear a beep, make your announcement and
hang up.
Paging
5-21
Features
Using Loudspeaker Paging
1. Lift the handset.
2. Dial #9 , then dial the Loudspeaker page line number
provided by your system manager.
If the loudspeaker system is set up for more than one zone, you will
hear a beep or dial tone after dialing the line number.
3. If necessary, dial the code for the zone you want to
page.
4. Make your announcement.
5-22
Paging
Features
Park
Use Park to put a call on hold so you can hang up and return
to it later, or so it can be picked up from any telephone in the
system. The call remains on hold until you or someone else
picks it up. If the call is not picked up, it may ring back at
your phone after a length of time that depends on how your
system is set up.
When you transfer a call and your co-worker does not answer,
use Park to hold the call while you page her or him. (See
Paging earlier in this chapter.) Your co-worker can pick up
the call by using Pickup and dialing the extension of the
phone you were at when you parked the call. (See Pickup
later in this chapter.)
You can park only one call at a time and you cannot transfer a
call if you have another call parked.
Parking a Call
1. Put the call on hold by pressing and releasing the
Recall or Flash button or the switchhook.
2. Dial the extension of the phone you are on.
You hear a busy signal.
3. Hang up.
The call is parked. If the call is not picked up, It may ring back at the
phone where you parked it.
Park
5-23
Features
Returning to a Call You Parked
1. Lift the handset.
2. Dial # ✱✱ .
You are connected to the call.
Picking Up a Parked Call
1. Lift the handset.
2. Dial #9 and the extension at which the call is parked.
Using Park and Paging
1. Put the call on hold by pressing and releasing the
Recall or Flash button or the switchhook.
2. Dial the extension of the phone you are on.
You hear a busy signal.
3. Hang up.
4. Lift the handset.
For speakerphone paging, dial the Group Page
or Page All number.
For loudspeaker paging, dial #9 followed by the
Loudspeaker Page line number.
If the loudspeaker system is set up for more than one zone, you will
hear a beep or dial tone after dialing the line number.
5-24
Park
Features
5. If necessary, dial the code for the zone you want to
page.
6. Announce the call and give the extension where you
parked the call.
If the call is not picked up, it may ring back at the phone where you
parked it.
NOTE:
You can pick up the parked call without waiting for it to
ring back by dialing # ✱✱ .
Park
5-25
Features
Personal Speed Dial
Use Personal Speed Dial to dial 2-digit codes for numbers
you use often. Personal Speed Dial can be used for longdistance access codes or area codes. You can program up
to 24 Personal Speed Dial numbers to be used only from your
telephone.
Programming Personal Speed Dial
Codes
NOTE:
If at any time during this procedure you hear a rapid
high-low tone, it means that you have dialed in error or the
system has encountered a problem with your entry. Hang
up and begin again at Step 1.
1.
2.
3.
4.
Lift the handset.
Dial #00.
Dial # and a 2-digit code from 01 to 24.
Dial ✱ 21.
Any previously programmed number for the code you dialed has
been cleared. You can simply hang up to remove this Personal
Speed Dial number. Otherwise, continue with the following steps to
program a new number.
5. Dial the telephone number, including dial-out code,
and any necessary numbers such as long-distance
carrier code, area code, and special characters.
5-26
Personal Speed Dial
Features
6. Repeat Steps 3 and 4 to program additional codes.
7. Hang up.
NOTE:
Special characters may be needed when
programming Personal Speed Dial codes. For
more information on special characters, see
Appendix A, “Programming Special Characters”.
Using Personal Speed Dial
1. Lift the handset.
2. Dial # and the appropriate 2-digit code.
The call is dialed automatically.
Personal Speed Dial
5-27
Features
Pickup
Pickup enables you to answer a ringing telephone from
another extension. If you are part of a pickup group, you can
answer calls for any member of the group by dialing a code.
You can also use Pickup to answer a parked call — a call put
on hold so it can be answered from any extension. (See Park
in this chapter.)
If you put a call on hold and use Pickup to answer a second
call, the two calls cannot be conference. Press Recall or
Flash or the switchhook to return to the first call when you are
finished with the call you picked up.
Using Pickup
1. Lift the handset.
2. Dial #9 and the extension or line number at which the
call is ringing or parked.
You are connected to the call.
Using Group Pickup
1. Lift the handset.
2. Dial #88.
You are connected to the call.
5-28
Pickup
Features
Privacy
Privacy prevents co-workers who share a line with you from
connecting to your calls. You can turn on Privacy before or
during a call, and it remains on (for all calls to and from your
extension) until you turn it off. If another person has already
joined your call, turning Privacy on does not drop the person
from the call. When you put a call on hold, it is no longer
protected by Privacy.
To Use Privacy when You Are Not On
a Call
1. Lift the handset.
2. Do one of the following:
To turn Privacy on, dial #31.
To turn Privacy off, dial # ✱ 31.
To Use Privacy when You Are On
a Call
1. Put the call on hold by pressing and releasing the
Recall or Flash button or the switchhook.
2. Do one of the following:
To turn Privacy on, dial #31.
To turn Privacy off, dial # ✱ 31.
3. Return to the call by pressing and releasing the Recall
or Flash button or the switchhook again.
Privacy
5-29
Features
Reminder Service
Use Reminder Service to set your phone to ring at a specific
time like an alarm clock. You can set only one reminder at a
time, and only for one day at a time.
Setting a Reminder
1. Lift the handset.
2. Dial #81.
3. Dial a 4-digit time from 0100 to 1259.
4. Dial one of the following:
■ 2 (A) for a.m.
■ 7 (P) for p.m.
5. Hang up.
The telephone rings at the time selected.
Canceling a Reminder
1. Lift the handset.
2. Dial # ✱ 81.
5-30
Reminder Service
Features
System Speed Dial
Use System Speed Dial to dial 3-digit codes instead of an
entire sequence for telephone numbers programmed by your
system manager. Ask your system manager for a list of
System Speed Dial codes.
Using System Speed Dial
1. Lift the handset.
2. Dial # and the appropriate three-digit speed dial code.
The call is dialed automatically
System Speed Dial
5-31
Features
Transfer
You can transfer inside or outside calls to inside extensions.
You can transfer only inside calls to outside numbers. When
a call you transferred to an extension goes unanswered, it
may ring back at your phone, Unanswered calls transferred
to outside numbers do not ring back at your phone.
You can transfer a call with or without consultation:
When transferring with consultation (to an inside
extension only), you speak to the person receiving the
call before completing the transfer.
When transferring without consultation (to an inside
extension or an outside number), you complete the
transfer without speaking to the person receiving the
call.
To Transfer a Call
Before you try to transfer a call to an outside number, check
with your system manager. Your communications system
may have restrictions on outside transfers.
5-32
Transfer
Features
NOTE:
Inside calls transferred to outside numbers may
vary in transmission quality.
You cannot transfer an outside call to an outside
number.
1. Put the call on hold by pressing and releasing the
Recall or Flash button or the switchhook.
2. Dial the extension or dial-out code and outside
number.
3. Do one of the following:
For a transfer without consultation, hang up.
The call is transferred. If the transfer is to an inside
extension and the person is busy or does not answer, the
call wilI ring back at your extension after a length of time that
depends on how your system is set up.
For a transfer with consultation (to an inside
extension only), announce the call and then
hang up.
If the telephone is busy or the call cannot be accepted,
press and release the Recall or Flash button or the
switchhook once for an inside extension or twice for an
outside number to return to the original call.
Transfer
5-33
Programming Special
Characters
When you program Personal Speed Dial codes, you are
storing a sequence of numbers to be dialed automatically.
Some dialing sequences need special characters. For
example, you would press and release either the Recall or
Flash button or the switchhook to insert a pause in a dialing
sequence after a dial-out code so the system is allowed to
seize an outside line before dialing the number.
The following table describes special characters. Ask your
system manager which special characters are needed and
when to use them.
Programming Special Characters
A-1
Programming Special Characters
Special Characters Table
Press...
Recall, Flash
or switchhook
Means...
Pause. Inserts 1.5 second pause in the dialing
sequence. Multiple consecutive pauses are
allowed.
#
End of Dialing. Used to signal the end of the
.
dialing sequence or to separate group digits,
e.g. , account code from number dialed.
A-2
Programming Special Characters
Feature Codes
Feature codes activate features on your single-line telephone.
To activate a feature, dial # feature code, replacing the feature
code with the appropriate code for the feature you want to
use. This is usually done right after picking up the handset or
pressing and releasing the Recall or Flash button or the
switchhook. Features codes for your single-line phone follow.
Feature Codes
B-1
Feature Codes
Feature
Code
Account Code Entry
Callback
Selective Callback
cancel Callback
Call Waiting
pick up
Forward/Follow Me
Forward to an inside extension
Forward to an outside number
follow me to another extension
cancel sending from all extensions
to you
cancel sending from one extension
to you
cancel sending from your telephone
Last Number Dial
Messaging
cancel message
leave message without calling
leave message
turn your Message light off
Paging
loudspeaker
#82 + Account Code + #
Park
return to a parked call
B-2
Feature Codes
#55
# ✱ 55
#87
#33 + extension
#33 + number + #
#34 + extension
# ✱ 34 ✱
# ✱ 34 + extension
#33 + your extension
#84
# ✱ 53 + extension
#53 + extension
#25
#54
##9 + line number +
(group code, if required)
# ✱✱
Feature Codes
Feature
Code
Personal Speed Dial
# + Personal Speed
Dial code (01-24)
Pickup
group pickup
inside call
outside call
Privacy
turn on
turn off
Reminder Service
set
cancel
System Speed Dial
#88
##9 + extension
#9 + line number
#31
# ✱ 31
#81 + time + A or P
# ✱ 81
# + System Speed
Dial code
Feature Codes
B-3
Index
2500YMGK telephone 1-3
7102 telephone 1-2
8102 analog telephone 1-4
8110 analog telephone 1-6
Conference 2-8, 3-2, 5-4,
5-10 -- 5-11
Confirmation tone 2-3
D
A
Account Code Entry 5-2 -5-4
Adjunct jack 1-5
Amplifiers 1-10
Auto Answer 1-8
Automatic Callback 5-5
Auxiliary power jack 1-7
C
Callback 3-2, 5-3, 5-5 -- 5-7
Automatic 5-5
Selective 5-5
tone 2-3
Call Waiting 3-2, 5-8 -- 5-9
Call Waiting, tone 2-3
Data jack 1-5, 1-7
Desk stand 1-2
Dialpad 1-2 -- 1-3, 1-5, 1-7
F
Feature codes 3-1, B-1
Flash button 1-5, 1-7, 1-11,
3-1
Follow Me 5-12, 5-14 -- 5-15
Forward 5-12 -- 5-15
G
Group Paging 1-8, 5-21
Group Pickup 5-28
Index
IN-1
Index
H
P
Handset jack 1-5, 1-7
Headsets 1-9
Hold 3-2, 5-16
button 1-5, 1-7, 1-11
light 1-5, 1-7
Page All 5-21
Paging 3-2, 5-21 -- 5-22
group 5-21
loudspeaker 5-21
zone 5-21 -- 5-22
Park 5-23 -- 5-25
Pause button 1-5, 1-7
Personal Speed Dial 5-3,
5-26 -- 5-27
Pickup 5-23, 5-28
Group 5-28
Plug Prong Amplifier 1-10
Privacy 5-29
Program button 1-5, 1-7
L
Last Number Dial 5-17
Loudspeaker paging 5-21
M
Message light 1-2 -- 1-3, 1-5,
1-7, 5-20
Messaging 5-18 -- 5-20
Modular Amplifier 1-10
Mute button 1-7
IN-2
Index
R
Recall button 1 -2 -- 1-3,
1-11, 3-1
Redial button 1-5, 1-7
Reminder Service 5-30
Ringer volume control 1-5,
1-7
Ringing 2-2
Index
Rotary-dial telephone 3-2,
5-9
Tone selector 1-5, 1-7
Tones 2-3
Transfer 2-7, 3-2, 5-32 -5-33
S
Selective Callback 5-5
Speaker
button 1-7
volume control 1-7
Special characters 5-27,
A-1
Stutter dial tone 2-3
Switchhook 1-3
Switchhook flash 1-11, 3-1
System Speed Dial 5-31
V
Volume control 1-3
T
Telephones
2500YMGK 1-3
7102 1-2
8102 Analog 1-4
8110 Analog 1-6
rotary-dial 3-2, 5-9
Timed disconnect 1-11
Index
IN-3