Brady label maker Printer User Manual

Copyright
This manual is copyrighted with all rights reserved. No portion of this manual may be copied or
reproduced by any means without the prior consent of Brady Worldwide, Inc.
While every precaution has been taken in preparation of this document, Brady assumes no
liability to any party for any loss or damage caused by errors or omissions or by statements
resulting from negligence, accident, or any other cause. Brady further assumes no liability arising
out of the application or use of any product or system described, herein; nor any liability for
incidental or consequential damages arising from the use of this document. Brady disclaims all
warranties of merchantability or fitness for a particular purpose.
Brady reserves the right to make changes without further notice to any product or system herein
to improve reliability, function, or design.
Reproduction of this material, in part or whole, is strictly prohibited without the written
permission of Brady Worldwide, Inc. For more information, contact: Brady Worldwide, Inc.
Signmark® Division, 2221 W. Camden Road, Milwaukee, WI 53209.
Disclaimer
Every effort has been made to make this guide as accurate and complete as possible. Brady
Worldwide, Inc. is not responsible for labeling inaccuracies and omissions occurring during the use
of this guide.
This manual is proprietary to Brady Worldwide, Inc. and may be revised from time to time without
notice. Brady Worldwide, Inc. disclaims any understanding to provide you with revisions, if any.
ActiveSync and Windows CE are trademarks of the Microsoft Corporation.
Adobe Illustrator is a trademark of the Adobe Corporation.
All brand or product names referenced in this manual are trademarks or registered trademarks of
their respective companies or organizations.
MarkWare and GalaRio are registered trademarks of Brady Worldwide, Inc.
©
2002 Brady Worldwide, Inc. All rights reserved.
www.bradycorp.com
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iii
End User License Agreement for
Microsoft Windows CE
You have acquired a device that includes software licensed by Brady Worldwide, Inc. from Microsoft
Licensing or its affiliates (“MS”). Those installed software products of Microsoft origin, as well as
associated media, printed materials, and “online” or electronic documentation (“SOFTWARE”) are
protected by international intellectual property laws and treaties. The SOFTWARE is licensed, not
sold. All rights reserved.
IF YOU DO NOT AGREE TO THIS END USER LICENSE AGREEMENT, DO NOT USE THE
DEVICE OR COPY THE SOFTWARE. INSTEAD, PROMPTLY CONTACT BRADY WORLDWIDE,
INC. FOR INSTRUCTIONS ON RETURN OF THE UNUSED DEVICE FOR A REFUND. ANY
USE OF THE SOFTWARE, INCLUDING BUT NOT LIMITED TO USE ON THE DEVICE,
WILL CONSTITUTE YOUR AGREEMENT TO THIS END USER LICENSE AGREEMENT
(OR RATIFICATION OF ANY PREVIOUS CONSENT).
GRANT OF SOFTWARE LICENSE: This End User License Agreement grants you the following
license:
You may use the SOFTWARE only on the DEVICE.
NOT FAULT TOLERANT. THE SOFTWARE IS NOT FAULT TOLERANT. BRADY
WORLDWIDE, INC. HAS INDEPENDENTLY DETERMINED HOW TO USE THE SOFTWARE IN
THE DEVICE, AND MS HAS RELIED UPON BRADY WORLDWIDE, INC. TO CONDUCT
SUFFICIENT TESTING TO DETERMINE THAT THE SOFTWARE IS SUITABLE FOR SUCH
USE.
NO WARRANTIES FOR THE SOFTWARE. The SOFTWARE is provided “as is” and with all
faults. THE ENTIRE RISH AS TO SATISFACTORY QUALITY, PERFORMANCE,
ACCURACY, AND EFFORT (INCLUDING LACK OF NEGLIGENCE) IS WITH YOU. ALSO,
THERE IS NO WARRANTY AGAINST INTERFERENCE WITH YOUR ENJOYMENT OF
THE SOFTWARE OR AGAINST INFRINGEMENT. IF YOU HAVE RECEIVED ANY
WARRANTIES REGARDING THE DEVICE OR THE SOFTWARE, THOSE WARRANTIES DO
NOT ORIGINATE FROM, AND ARE NOT BINDING ON, MS.
Note on Java support. The SOFTWARE may contain support for programs written in Java. Java
technology is not fault tolerant and is not designed, manufactured, or intended for use or resale as
online control equipment in hazardous environments requiring fail-safe performances, such as in
the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control,
direct life support machines, or weapons systems, in which the failure of Java technology could lead
directly to death, personal injury, or severe physical or environmental damage. Sun Microsystems,
Inc. has contractually obligated MS to make this disclaimer.
No Liability for Certain Damages. EXCEPT AS PROHIBITED BY LAW, MS SHALL HAVE NO
LIAGNILITY FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL
DAMAGES ARISING FROM OR IN CONNECTION WITH THE USE OR PERFORMANCE
OF THE SOFTWARE. THIS LIMITATION SHALL APPLY EVEN IF ANY REMEDY FAILS
OF ITS ESSENTIAL PURPOSE. IN NO EVENT SHALL MS BE LIABLE FOR ANY
AMOUNT IN EXCESS OF U.S. TWO HUNDRED FIFTY DOLLARS (U.S.$250.00).
Limitations on Reverse Engineering, Decompilation, and Disassembly. You may not reverse
engineer, decompile, or disassemble the SOFTWARE, except and only to the extent that such
activity is expressly permitted by applicable law not withstanding this limitation.
iv
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SOFTWARE TRANSFER ALLOWED BUT WITH RESTRICTIONS. You may permanently
transfer rights under this End User License Agreement only as part of a permanent sale or transfer
of the Device, and only if the recipient agrees to this End User License Agreement. If the
SOFTWARE is an upgrade, any transfer must also include all prior versions of the SOFTWARE.
EXPORT RESTRICTIONS. You acknowledge that SOFTWARE is of US-origin. You agree to
comply with all applicable international and national laws that apply to the SOFTWARE, including
the U.S. Export Administration Regulations, as well as end-user, end-use, and country destination
restrictions issued by U.S. and other governments. For additional information on exporting the
SOFTWARE, see http://www.microsoft.com/exporting/.
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v
System Warranty
Please refer to the warranty card included with your system. for warranty details.
This warranty applies to the original purchaser only. This warranty is void if the system has been
tampered with in any way without the express written consent of Brady Worldwide, Inc.
If the machine requires repair during the warranty period, call 1-800-368-3362 to receive a return
authorization number, then ship the machine back to us in the original container along with a copy
of the sales invoice to Brady Worldwide, Inc. Signmark® Division, 2221 W. Camden Road,
Milwaukee, WI 53209, Attention: Repair. The machine will be returned to you after repair, freight
prepaid by Brady Worldwide, Inc.
IN CANADA call 1-800-263-6179 to receive a return authorization number, then ship the machine
to us in the original container along with a copy of the sales invoice to W. H. Brady, Inc. Signmark®
Division, 56 Leek Cr., Richmond Hill, ON L4B 1H1, Attention: Repair. The machine will be returned
to you after repair, freight prepaid by W. H. Brady, Inc.
Brady Warranty
Our products are sold with the understanding that the buyer will test them in actual use and
determine for him or herself their adaptability to his/her intended uses. Brady warrants to the
buyer that its products are free from defects in material and workmanship, but limits its obligation
under this warranty to replacement of the product shown to Brady’s satisfaction to have been
defective at the time Brady sold it. This warranty does not extend to any persons obtaining the
product from the buyer.
THIS WARRANTY IS IN LIEU OF ANY OTHER WARRANTY, EXPRESS OR IMPLIED,
INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE, AND OF ANY OTHER OBLIGATIONS OR
LIABILITY ON BRADY’S PART. UNDER NO CIRCUMSTANCES WILL BRADY BE LIABLE FOR
ANY LOSS, DAMAGE, EXPENSE OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING IN
CONNECTION WITH THE USE, OR INABILITY TO USE, BRADY’S PRODUCTS.
vi
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FCC Notice - US Only
Warning: This equipment generates, uses and can radiate radio
frequency energy. If not installed and used in accordance with the
manufacturer’s instructions, it may cause interference to radio
communications. It has been tested and found to comply with the limits
for a Class A computing device pursuant to Subpart B of Part 15 of the
FCC rules, which are designed to provide reasonable protection against
interference when operating in a commercial environment. Operation of
this equipment in a residential area is likely to cause interference, in
which case required corrective measures will be at the owner’s expense.
The user is cautioned that any changes or modifications not expressly
approved by Brady Worldwide, Inc. could void the user’s authority to
use the equipment.
Canada
This Class A digital apparatus meets all requirements of the Canadian
Interference-Causing Equipment Regulations.
Cet appareil numerique de la classe A respecte toutes les exigences du
Reglement sur le material broilleur du Canada.
Europe
This is a Class A product. In a domestic environment this product may
cause radio interference, in which case the user may be required to take
adequate measures.
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vii
International Power Cords
Users in countries outside of North America may be required to supply their own power cord for
connecting the system to an AC electrical outlet. Choose an AC power cord and plug that is suitable
for the country in which the equipment is to be installed. The AC power cord and plug must meet all
national regulations and requirements for that intended country.
The table below shows the specifications for the power cord to be used in various countries:
In this country:
Use this power cord:
6ZHGHQ'HQPDUN1RUZD\)LQODQG+ROODQG
6ZLW]HUODQG$XVWULD*HUPDQ\,WDO\%HOJLXP
)UDQFH6SDLQ3RUWXJDO+XQJDU\
6SHFLILFDWLRQV
SOXJ
FRQQHFWRU
FRQGXFWRUVL]H
GHVFULSWLRQ
W\SVWUDQGLQJ
FXUUHQWUDWLQJ
YROWDJHUDWLQJ
PD[LPXPOHQJWK
8QLWHG.LQJGRP,UHODQG6RXWK$IULFD
6SHFLILFDWLRQV
SOXJ
FRQQHFWRU
FRQGXFWRUVL]H
GHVFULSWLRQ
W\SVWUDQGLQJ
FXUUHQWUDWLQJ
YROWDJHUDWLQJ
PD[LPXPOHQJWK
$XVWUDOLD1HZ=HDODQG
6SHFLILFDWLRQV
SOXJ
FRQQHFWRU
FRQGXFWRUVL]H
GHVFULSWLRQ
W\SVWUDQGLQJ
FXUUHQWUDWLQJ
YROWDJHUDWLQJ
PD[LPXPOHQJWK
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Specifications
Physical characteristics
Size: Height 10” Width 16” Depth 11”
Weight: approximately 30 pounds
Environmental characteristics
Operational requirements
Ambient operating temperature: 50° F to 105° F (10° C to 41° C)
Relative humidity: 20% to 80% (non-condensing)
Storage requirements
Ambient storage temperature: 0° F to 140° F (-18° C to 60° C)
Relative humidity: 10 to 95% (non-condensing)
Electrical characteristics
Input current: 2.0 Amps
Input voltages: 100-240 VAC
Input frequency: 50 to 60 Hz
¡
ix
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Table of Contents
CHAPTER 1 Welcome
About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Features and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
The three printer systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Specialty applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contacting Technical Support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1-2
1-2
1-3
1-4
1-5
CHAPTER 2 Setting Up
Connecting Peripherals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opening the printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing a ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the ribbon cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing a tape cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the printer tape receptacle . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Inserting the tape cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Advancing the tape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Closing the printer cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing a flash card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cleaning your system . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
¡
2-2
2-3
2-4
2-5
2-6
2-7
2-7
2-8
2-9
2-10
2-12
2-13
Contents-1
CHAPTER 3 Starting Up
Launching Your System . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
The Main Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2
Keyboard Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
The standard keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
System function keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-5
Alphabetic and command keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Arrow and navigation keypads . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-12
Numeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-14
Shortcut keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-16
Mouse Basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
Using a mouse on labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-17
Checking System Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-18
Accessing Online Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-19
CHAPTER 4 Basic Procedures
Working in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-2
Inside the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
The preview area . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
The Editor window toolbar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-3
Scrolling functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-5
Ruler functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-6
The status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Editing procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Selecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7
Selecting multiple objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Deselecting in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Undoing in the Editor window . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Working in Entry Screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-9
Navigating in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10
Tabbed entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-10
Entering information in entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11
Typing uppercase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11
Typing special characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-11
Choosing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12
Using entry fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-12
Using option buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-13
Using option lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14
Using scroll lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14
Using checkboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-14
Using radio buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4-15
Contents-2
¡
Using size adjustment buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
Exiting entry screens . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-15
CHAPTER 5 Setting Preferences
Accessing System Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Localization Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Hardware Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Naming supply colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Other Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Displaying the screen grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Text Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting On Line Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
5-2
5-4
5-5
5-7
5-8
5-10
5-11
5-12
5-14
CHAPTER 6 Working with Labels
Creating Custom Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating QuickText Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
QuickText toolbar functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
QuickText key functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating Template Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Pipe Marker and Right-to-Know exceptions . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Choosing a label application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Choosing a category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Selecting a template . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Following prompt sequences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to text prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to pick list prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to graphics prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to Pipe Marker prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Responding to Right-to-Know prompts . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Creating Sets of Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding labels to a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adding template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Moving between labels in a label set. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing Custom labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Clearing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Saving label sets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
¡
6-2
6-5
6-7
6-9
6-10
6-11
6-11
6-12
6-14
6-16
6-17
6-18
6-19
6-19
6-20
6-21
6-22
6-22
6-22
6-23
6-23
6-23
6-24
6-24
6-24
6-25
Contents-3
Changing the size of template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-25
Editing template labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-27
Changing Label Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-28
Changing label size and orientation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-29
Adding a label frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-32
Setting frame length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-34
Setting Application Preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-35
Accessing Application Preferences screens . . . . . . . . . . . . . . . . . . . . . . . . .6-35
Setting Print tab preferences. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37
Setting Other tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37
Setting Text tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37
Setting On Line tab preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37
Setting Pipe Marker preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-37
Setting Right-to-Know preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6-38
CHAPTER 7 Working with Objects
About Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-2
Adding Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-3
Adding and formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Adding a text object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-5
Formatting text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-7
Adding special characters to text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7-9
Adding variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-11
Choosing a data source. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-12
Creating sequential labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-13
Creating text list labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-16
Adding bar code objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-18
Setting bar code content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-19
Setting bar code dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-20
Editing bar codes 21
Adding graphics objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-21
Adding HotShapes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-23
Selecting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-24
Selecting a layered object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-25
Moving Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-26
Sizing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27
Using Increase Size and Decrease Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-27
Using the Scale function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-28
Scaling text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-29
Scaling bar codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30
Copying and Pasting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7-30
Contents-4
¡
Changing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opening and editing an object . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing object properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the General tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Size and Location tab . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Font tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Placement tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Options tab. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Content tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting options on the Dimensions tab . . . . . . . . . . . . . . . . . . . . . . . . . . . .
7-31
7-31
7-32
7-34
7-36
7-38
7-39
7-41
7-43
7-43
CHAPTER 8 Applying Color
About Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Ribbon color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Tape color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Applying Color to Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
About the Object Color screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Choosing color on the Monocolor system. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Choosing color on the Multicolor and Color & Cut systems . . . . . . . . . . . . . . . .
With a continuous color ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . .
With a paneled ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
With a CYMK ribbon installed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
8-2
8-2
8-4
8-5
8-5
8-6
8-7
8-7
8-8
8-9
8-10
CHAPTER 9 Working with Files
About Files and File Groups. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Saving Labels as Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Opening saved label files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Editing files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Deleting files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Using My Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessing template files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Changing My Template label size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
¡
9-2
9-3
9-7
9-7
9-10
9-11
9-12
9-12
9-12
9-13
9-14
Contents-5
CHAPTER 10 Working with Cut-outs
About Cutting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-2
Creating Cut Out Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Adding cut out objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-4
Cutting out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Weeding cut out text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-6
Cutting out variable text objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-7
Cutting out graphic objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8
Cutting out HotShape objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-8
Cutting Around Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-9
Cutting Around Label Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-10
Calibrating the Cutter . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12
Setting cutter calibration values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-12
Restoring default cutter calibration settings . . . . . . . . . . . . . . . . . . . . . . . . . . . .10-14
CHAPTER 11 Printing
Printing Labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
About pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Single label on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-2
Multiple labels on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-3
Printing a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-4
Printing multiple copies of a single label . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-5
Printing labels in a label set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-6
Printing labels in a file group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11-7
Checking Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11
Checking Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-11
Checking Length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-12
Minimum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13
Maximum length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-13
When the printer truncates labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-14
Non-truncating conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15
Cut out label length. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-15
Checking Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16
Ribbon and color choices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-16
Ribbon color needed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-18
Tape color needed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19
Checking for cut out labels . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-19
Printing Tab Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20
Accessing the Printing tab options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-20
Supply saver option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-22
Overprint option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11-24
Contents-6
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CHAPTER 12 Connecting to a PC
Working with a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting Up Your System as a Hardware Device . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Placing Your System On Line. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting On Line options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Connecting your system and a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Printing from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Transferring Files from a PC . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Installing ActiveSync. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting up a partnership . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Managing files and folders on a PC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Storage locations for transferring files 12
Copying graphic files 13
Copying text list files 13
Upgrading the Operating System. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
12-2
12-2
12-3
12-3
12-5
12-6
12-7
12-8
12-8
12-9
12-10
12-13
Appendix A Special Characters
Appendix B Cutter Maintenance
About the Cutting Mechanism . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Removing the Stylus Holder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Adjusting the Cut Depth. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Replacing the Stylus Blade. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cleaning the Stylus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
¡
B-2
B-3
B-4
B-7
B-10
Contents-7
Contents-8
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CHAPTER 1
Welcome
Thank you for purchasing our label maker, which you use to create and
print professional-looking labels and signs for use just about anywhere.
All you have to do is:
z Drop in a ribbon cartridge, choosing from a wide range of single-color
ribbons, paneled ribbons, and CYMK ribbons for blended colors.
z Drop in a tape cartridge, choosing tape in widths that range from 1/2
inch to 4 inches, and come in many colors, in many different styles,
and in a wide range of materials.
z Type your text and plug in objects or symbols of your choice, or
choose a pre-formatted layout design to use.
This chapter introduces you to your printing system. Topics include:
‰ How to use this book
‰ Introduction to features and functions
‰ How to get Technical Support
¡
1-1
About This Book
This manual documents the basic Monocolor printing system, all of
whose features are common to all three systems (described in The
three printer systems on page 1-3).
You’ll also find complete information about the Multicolor system and
the Color & Cut system features and special applications in speciallydesignated sections and chapters. This book also provides an appendix
listing all special characters you can use on your labels, and instructions
for those of you with the Color & Cut system about how to maintain your
system’s cutter mechanisms.
Features and Functions
Listed below are just some of the features that make this system so easy
to use and ready to meet your label-making requirements:
z Small, lightweight (approximately 30 pounds), ready for your
desktop.
z Touch screen LCD display, plus keyboard input for ease of use, with
optional mouse capabilities provided.
z Pre-designed layouts for many standard-use labels included.
z Hundreds of graphics provided for inclusion on your labels.
z QuickText special application for speedy print of text-only labels.
z HotShapes feature for printing non-standard labels of various
shapes. Cut-out capability comes with Color & Cut system.
z Single color job printing at 300 DPI up to 100 mm wide, up to 100
inches (2540 mm).
z Color job printing at 300 DPI, 2 inches (51 mm) to 38 inches (965
mm).
z Tape supplies from .5 (13mm) to 4 (102) inches, in vinyl, polyester,
phosphorescent, reflective, polypropylene, tamper evident, tag stock,
brushed metallic polyester tapes, custom-color vinyl offered.
z Wide variety of monochrome ribbons, panel ribbons in panel lengths
of 6 to 16 inches (152 to 406 mm), and CYMK ribbons that blend to
make many colors.
z File or graphic transfer from PC available.
1-2
¡
About This Book
The three printer systems
All three label-printing systems use Microsoft Windows CE as the
basis for the operating system and application. As the user, most of the
Windows CE operating system will be invisible to you. You don’t need to
use your computer skills to operate this printing system.
Hint! You do have the option to connect to a desktop computer to use
the system as a peripheral printer or to manage and store files.
See CHAPTER 12: Connecting to a PC, beginning on page
12-1, for information.
The three systems are:
Monocolor system
The base system, which produces monochrome labels only.
Hint! The definition of monochrome in this context is not necessarily
black, white, and shades of gray as you may see on a black-andwhite television screen. In this system, monochrome means a
single color, plus shades of that color, plus white. In the
Monocolor system, the single color is determined by the color of
the ribbon you have installed.
The Monocolor system automatically shears labels to the correct
length after printing, but does not have the ability to produce cutouts and cut-arounds.
The system is designed to run as a standalone system without
support from a PC, but you can attach a PC to access special file
management features. The Monocolor system LCD screen displays in
grayscale only, like a black and white television.
Multicolor system
The base system, plus color printing capability. The Multicolor
system is provided with a color LCD display, and can take full
advantage of spot and process color printing supplies available. See
CHAPTER 8: Applying Color, beginning on page 8-1, for
information about using color.
Welcome
¡
1 -3
Color & Cut system
The base system, plus color printing capability and a color LCD
display, plus cut-out capability, which means the system can not only
print your labels, but can cut labels into shapes. See CHAPTER 10:
Working with Cut-outs, beginning on page 10-1, for information
about using the cutter.
Specialty applications
Your system provides these specialty label applications:
z Custom, for creating labels you design yourself.
z QuickText, for creating text-only labels quickly and easily
z Pipe Marker, with pre-designed layouts for creating standard, rollform, or symbol and arrow labels for marking pipes.
z Tags, with pre-designed layouts for creating hazard prevention,
maintenance, production, and quality labels you can print on tag
label stock.
z Right to Know, with pre-designed layouts for creating U.S.
Occupational Safety and Health OSHA-compliant chemical warning
labels, including the entire OSHA database of chemical names and
hazard information, with all relevant safety data.
z Safety, with pre-designed layouts for creating Caution, Notice,
Danger, and other warning labels.
z Equipment, with pre-designed layouts for creating equipment
placards, panel and switch labels, bin and shelf labels, and property
or asset identification labels.
z Warehouse, with pre-designed layouts for creating warehouse
facility labels such as shelf, rack, and bin labels, or production
quality control labels.
z WHMIS, with pre-designed layouts for creating Workplace
Hazardous Materials Information System-compliant chemical
warning labels, which communicate safe-handling procedures for
hazardous products in the workplace.
Note: WHMIS is available only in North American markets.
1-4
¡
Features and Functions
Contacting Technical Support
Please contact Brady Worldwide, Inc., with your questions or concerns.
The contact support numbers for each region are listed below.
E-mail
Address
Region
Phone Number
Fax Number
United States
and other C/S
countries
800-368-3362
414-228-5799
technical_support
@bradycorp.com
Canada
888-262-7576
905-764-5557
techsuppcanada
@bradycorp.com
Mexico
(01) (800) 368-3362
525-527-5586
bradymexico@
bradycorp.com
Brazil
55 11 3686-4720
55 11 3686-4720
Unavailable
Benelux and
other European
countries
+32 52 457 396 (Dutch)
+32 52 457 393 (French)
+32 52 457 394 (English)
+32 52 457 390 (German)
+32 52 457 882 (Dutch)
+32 52 457 882 (French)
+32 52 457 882 (English)
+32 52 457 882 (German)
tsbelgium@
bradycorp.com
United Kingdom
0800 1698 420
+32 52 457 882
tsbelgium@
bradycorp.com
France
33 (0) 4 37 24 52 34
+33 (0)4 72 74 02 06
tsbelgium@
bradycorp.com
Germany
0800 1861 065
+32 52 457 390
+49 61 03 75 98 49
+32 52 457 882
tsbelgium@
bradycorp.com
Switzerland
0800 835 438
+32 52 457 390
+32 52 457 882
tsbelgium@
bradycorp.com
Austria
0800 293 698
+32 52 457 390
0800 29 59 87
+32 52 457 882
tsbelgium@
bradycorp.com
New Zealand
0800 446 269
0800 446 271
brady_aust@
bradycorp.com
Australia
1800 644 834
1800 805 076
brady_aust@
bradycorp.com
Welcome
¡
1 -5
1-6
¡
Contacting Technical Support
CHAPTER 2
Setting Up
This chapter tells you how to set up and maintain your label printing
system. Topics are:
‰ Connecting peripherals
‰ Installing supplies
‰ Installing a flash card
‰ Cleaning and maintaining your printer
If you plan to connect your printer to a desktop computer, be sure to see
Connecting to a PC on page 12-1.
Note: Users in countries outside of North America may need to supply
their own power cord to meet the specifications required in
individual countries. For information on power cord
requirements, refer to International Power Cords on
page viii in this guide.
¡2--1
Connecting Peripherals
This section describes how to get your system connected and powered
up. You should have already unpacked your printer, using the
instruction sheet included in the shipping box.
You connect your keyboard and your mouse, if you have one, and then
the power cord, to begin setting up your system. (The USB connection is
discussed in Placing Your System On Line on page 12-3.)
Display
screen
Compact
memory
flashcard port
ON/OFF
switch
USB port
Serial port
Power cord
connector
Mouse connector
Keyboard connector
Figure 2-1. The label printer, side view.
Step 1:
Plug the keyboard cable into the keyboard connector, shown in Figure 22.
Step 2:
If you have a mouse, plug the mouse cable into the mouse connector, as
shown inFigure 2-1
Step 3:
Plug the power cord into the printer as shown in Figure 2-1. Plug the
other end of the cord into an AC power outlet.
Important!
2-2
¡
Connecting Peripherals
Be sure the AC power outlet is located near the printer
and is easily accessible.
Users in countries outside North America may need to supply their own
power cord to meet the specifications required in individual countries.
For information on power cord requirements, refer to International
Power Cords on page viii in this guide.
Installing supplies
The next step in setting up your printer is installing a ribbon cartridge
and a tape cartridge. Your system reads information stored in the
memory cell flag located on each ribbon and tape cartridge, and uses
that information when you compose a label and when you print a label.
Hint! Before composing a label, install the supplies you want to use for
printing the label. You may change supplies during the label
composition process, but you then may have to make length or
color adjustments to your label before you can print it.
The system reads the memory cells on the cartridges every time you
open and close the printer, whether you install new supplies or not, and
when you print a label.
Setting Up
¡
2 -3
Opening the printer
Step 1:
To open the printer, squeeze the release bar.
Step 2:
Raise the printer cover up and away to the right.
The cover
release bar
Figure 2-2. Opening the printer.
Make sure all internal packing materials have been removed before you
proceed.
2-4
¡
Installing supplies
Installing a ribbon cartridge
The ribbon cartridge tab
Figure 2-3. Installing a ribbon cartridge.
Step 1:
Hold the ribbon cartridge with the open part of the tab on top and facing
you.
Step 2:
Place the lower cylinder of the cartridge (with the unused ribbon), in the
lower slot in the cover, as shown.
Step 3:
Position the upper cylinder of the cartridge in the upper slot and push
gently until the tab clicks in place.
Your ribbon is now installed.
Setting Up
¡
2 -5
Adjusting the ribbon cartridge
If a ribbon cartridge has been stored outside the printer, the ribbon
between the take-up spool and the wiper may have been exposed to dust.
The dust on the ribbon may transfer to the print head causing streaks or
scratches on your labels.
When a ribbon cartridge has been stored outside the printer, before
installing it, you should first advance the ribbon approximately 2 inches
(or 250 millimeters) counterclockwise, as shown in Figure 2-4.
Figure 2-4. Adjusting the ribbon cartridge.
This will prevent any dust that may have accumulated on the ribbon
from transferring to the print head and affecting how your labels print.
2-6
¡
Installing supplies
Installing a tape cartridge
There are three simple steps to installing a tape cartridge: adjusting the
tape cartridge receptacle to accommodate the width of the tape,
dropping in the cartridge, and feeding the tape through the advance
rollers.
Adjusting the printer tape receptacle
Since the printer accepts tape widths from .5 inches (25 mm) to 4 inches
(102 mm), you must adjust the tape cartridge receptacle inside the
printer for the cartridge you are installing.
Figure 2-5 shows the tape width guide inside the printer, and Figure 2-6
shows you where that guide is located inside your printer.
Size-adjusting
lever. Grasp
between thumb
and finger.
Move arrow to
width code.
Match these width
codes to the code
on the tape
cartridge.
Figure 2-5. Tape width guide
Step 1:
Note the width code shown on the tape cartridge to be installed.
Step 2:
Grasp the size-adjusting lever between thumb and finger and move the
arrow to the appropriate width code on the tape width guide.
Setting Up
¡
2 -7
Inserting the tape cartridge
The tape width
guide. See
close-up in
Figure 2-5.
Figure 2-6. Installing a tape cartridge
2-8
Step 3:
Hold the tape cartridge by the handle with the feet pointed downward
and parallel with the surface the printer is sitting on, as shown in
Figure 2-6. Make sure the tape extends through the slot in the cartridge.
Step 4:
Slowly lower the tape cartridge until the tape roller cylinder ends nest
in the circular slots.
¡
Installing supplies
Advancing the tape
Step 5:
Advance the tape over the first roller with your hand as shown in Figure
2-7:
Figure 2-7. Advancing the tape.
Step 6:
Place the end of the tape between the tape guides as shown above in
Figure 2-7.
Setting Up
¡
2 -9
Step 7:
Advance the tape only halfway through the guides, as shown in the
close-up in Figure 2-8 below:
Figure 2-8. Advancing tape into guides.
Your tape is now installed.
Closing the printer cover
Close the printer cover when you are finished installing the supplies.
When the cover closes, your printer reads the memory cells in the ribbon
and tape cartridges, and updates the supply attributes - the color
choices available, the size parameters and label lengths allowed - that
will be applied to the labels you compose.
2-10
¡
Installing supplies
You’re ready to print!
Figure 2-9. The complete label printing system, with optional mouse.
Setting Up
¡ 2-11
Installing a compact flash memory card
Your label printing system has a card slot you can use to attach a
compact flash memory card to your system.
Memory cards provide additional storage besides your printing system’s
internal storage. You can save labels as files in folders to this external
memory, then open them and edit or print them, and save them again.
The compact flash memory card slot is shown here:
Insert flash card
in slot
Figure 2-10. Compact flash memory card slot.
Hold the card so that the edge with the two rows of small holes is facing
the card slot (with the card logo facing the front of the printer), and
gently insert the card into the slot.
2-12
¡
Installing a compact flash memory card
Cleaning your system
Over time the print head of your printer may need to be cleaned. If you
notice streaks or scratches in your labels, it may be time to clean the
print head.
You can purchase a cleaning kit, which includes:
z A plastic bottle (to contain Isopropyl alcohol, minimum 90% alcohol,
You must purchase the alcohol separately.)
z Two cotton-tip swabs
To clean the print head:
Step 1:
Turn the printer power off.
Step 2:
Remove the ribbon cartridge.
Step 1:
Pour Isopropyl alcohol into the plastic squeeze bottle provided in the
cleaning kit.
Step 2:
Apply the Isopropyl alcohol to one of the swabs.
Step 3:
Clean the print head with the wet swab, using a swiping motion across
the print head. The print head is behind the ribbon cartridge,
identifiable by the green horizontal line. The area to clean is the upper
edge of the print head (above the green line).
Step 4:
Repeat with a clean swab to ensure that the print head is clean.
Note: Only use a swab once per cleaning. To keep new swabs free of
dust, store them in the plastic bag provided. Replacement
cleaning kits are available.
If you have the Color & Cut system, you may occasionally want to clean
the cutter stylus as well. For instructions for cleaning the stylus and for
replacing it as well, see Appendix B: Cutter Maintenance.
Setting Up
¡ 2-13
2-14
¡
Cleaning your system
CHAPTER 3
Starting Up
This chapter provides basic reference information about your system
components, how to use those components, and how to set your
preferences for the system. Topics include:
‰ How your system launches
‰ What’s on the Main Menu screen
‰ Learning to use the keyboard
‰ Using a mouse along with the keyboard
‰ Checking system status
‰ Accessing help information
¡
3-1
Launching Your System
When you turn on the power for your system, a decorative screen (also
called a “splash screen”) displays briefly while your system powers up.
When the system is ready to use, the Main Menu screen displays,
providing you with a choice of buttons you use to access system
functions, files you may have created, sets of pre-designed template
labels, and applications designed for producing specialty labels.
The Main Menu
This is a sample Main Menu screen:
Figure 3-1. The Main Menu screen.
Your Main Menu screen may not contain all choices this one shows, or
it may contain additional choices not shown in Figure 3-1, depending on
the applications that have been installed in your system:
Custom, for creating and designing your own labels
without using pre-designed layouts or templates.(See
Creating Custom Labels on page 6-2 for more
information.)
3-2
¡
Launching Your System
Saved Files, for accessing stored label files you
previously saved. (See CHAPTER 9: Working with
Files, beginning on page 9-1, for more information.).
QuickText, for creating text-only labels quickly and
easily. (See Creating QuickText Labels on page 6-5
for more information.)
Pipe Marker, with pre-designed layouts for creating
standard, roll-form, or symbol and arrow labels for
marking pipes.(See Creating Template Labels on
page 6-10 for more information.)
Tags, with pre-designed layouts for creating hazard
prevention, maintenance, production, and quality labels
you can print on tag stock or adhesive-backed stock.
(See Creating Template Labels on page 6-10 for more
information.)
Right to Know, with pre-designed layouts for creating
U.S. Occupational Safety and Health Administration
(OSHA)-compliant chemical warning labels.(See
Creating Template Labels on page 6-10 for more
information.)
Safety, with pre-designed layouts for creating Caution,
Notice, Danger, and other warning labels. (See
Creating Template Labels on page 6-10 for more
information.)
Equipment, with pre-designed layouts for creating
equipment placards, panel and switch labels, bin and
shelf labels, and property or asset identification labels.
(See Creating Template Labels on page 6-10 for more
information.)
Warehouse, with pre-designed layouts for creating
warehouse facility labels such as shelf, rack, and bin
labels, or production quality control labels. (See
Creating Template Labels on page 6-10 for more
information.)
Starting Up
¡
3 -3
WHMIS, with pre-designed layouts for creating
Workplace Hazardous Materials Information Systemcompliant chemical warning labels, with safe-handling
procedures for hazardous products in the
workplace.(See Creating Template Labels on page 610 for more information.)
Note: WHMIS is available on North American systems only.
My Templates, where templates that have been
downloaded, copied, or moved to a folder using
ActiveSync are stored. This option appears only if you
have downloaded templates new to your system. (See
Using My Templates on page 9-12 for more
information.)
The buttons at the bottom of the screen access system features:
On Line, which you choose to connect your printer to a
PC.(See CHAPTER 12: Connecting to a PC,
beginning on page 12-1, for instructions.)
Setup, which you choose to set your system
preferences. (See CHAPTER 5: Setting Preferences,
beginning on page 5-1, for instructions.)
Keyboard Basics
You use your printing system’s keyboard to enter text characters on
labels you create or change, and to access certain system functions
available only with special function keys.
You’ll find descriptions of all keyboard keys and common keyboard
functions, including the familiar PC functions, the special print system
functions, and common operations you perform using the keyboard, in
the sections that follow.
3-4
¡
Keyboard Basics
The standard keyboard
The standard PC keyboard provided with your system is divided into
four sections for purposes of description in this manual:
z
z
z
z
System function keys unique to this printing system, page 3-5
Alphabetic keys and functions, page 3-9
Arrow and command keypads, page 3-12
Numeric keypad and functions, page 3-14
System function keys
The function keys (or F keys) along the top row of the keyboard perform
specific operations. The label above the F key row shows the functions
available for each key. Each key has one or two functions:
‰ Primary function keys are used most often, so they require a
single key press to access the function.
‰ Secondary function keys are used less often, so they require that
you hold down the Alt key along with the appropriate F key to
access the function.
Primary
functions
Print
Secondary
functions
F1
File
Opt
Label
Prop
Add
Label
Next
Label
Edit
Object
Adv &
Sheer
Clear
Edit
Data
Prev
Label
Object
Prop
F2
F3
F4
F5
F6
Insert
Object
Scale
Copy
Object
Color
F7
F8
F9
Paste
Undo
Menu
Help
Status
Pref
F10
F11
F12
Figure 3-2. The system function keys
Table 3-1 lists definitions of the system function keys.
Starting Up
¡
3 -5
.
TABLE 3-1. System function keys and definitions
3-6
¡
Function
Key(s)
Description
Print
F1
Displays the Print screen.
File Options F2
Displays the File Options screen, which
provides options you use to save, retrieve,
or delete files.
Label
Properties
F3
Displays the Label Properties screen,
which provides options you use to change
default properties settings for your labels.
Add Label
F4
Creates a new label or begins the prompt
sequence for creating a new label.
Next Label
F5
Displays the next label in the set. If there is
no label beyond the current one, the system
beeps.
Edit Object
F6
Opens the selected object for editing,
displaying the screen used to create the
object (text prompt, graphic selection, bar
code attributes, and so on). If you have not
selected an object, the system beeps.
Insert
Object
F7
Displays the Insert Object screen, which
you use to select the type of object to insert:
text, variable text, bar code, graphic,
HotShape, and so on.
Scale
F8
Displays the Scale screen, allowing you to
specify a scale percentage for the select
object. If no object is selected, the system
beeps.
Keyboard Basics
TABLE 3-1. System function keys and definitions (Continued)
Copy
F9
Copies the selected object and makes it
available for pasting into a new location,
leaving the original in its current location
(the standard Microsoft Windows “Copy”
function). If no object is selected, the
system beeps.
Paste
F10
Pastes the object in memory into a new
location on the label (the standard
Microsoft Windows “Paste” function). If
nothing has been copied into memory
previously, the system beeps.
Undo
F11
Reverses the previous action. Undo affects
the most recent set of editing changes to an
object. If the previous action cannot be
undone, the system beeps. Undoing the last
several actions is possible in some cases,
depending on system memory. Redoing
actions is not supported.
Menu
F12
Closes the current application and displays
the system’s Main Menu screen, allowing
the user to select a different application
without restarting the system.
Advance &
Shear
Alt+F2
Advances the supply such that any printing
currently under the print head clears the
cutter and shears it from the tape. “Shear”
should not be confused with the cut
operation performed by the plotter cutter
(cutting out shapes, label borders, etc.).
Clear
Alt+F3
Displays the Clear screen, providing
options for the user to clear the current
label or all labels in the current set.
Starting Up
¡
3 -7
TABLE 3-1. System function keys and definitions (Continued)
Edit Data
Alt+F4
Active in the Pipe Marker and Right-toKnow specialty applications only. Provides
access to the prompt screens so you can edit
objects.
Note: Substitutes for the <Edit Object>
key, which is unavailable in Pipe
Marker and Right-to-Know.
Previous
Label
Alt+F5
Displays the previous label in the file. If
there is no label prior to the current one,
the system beeps.
Object
Properties
Alt+F6
Displays the property screen for the
selected object. Use the Properties screens
to set attributes, such as absolute position,
rotation, special text attributes, and so on.
If no object is selected, the system beeps.
Object
Color
Alt+F8
Displays the Object Color screen (same
effect as selecting the Color toolbar button).
If no object is selected, the system beeps.
Help
Alt+F10
Displays the online help screen for the
system.
Status
Alt+F11
Displays information about the current
machine status, such as the OS version
number and the installed supply width.
Preferences Alt+F12
3-8
¡
Keyboard Basics
Displays the preferences screen for the
application you are using when you press
the <Preferences> key.
Alphabetic and command keys
The standard key section of the PC keyboard provided with your
printing system has both alphabetic character keys and command keys.
Note: Blank keys in Figure 3-3 are not operational in this system.
Grayed out keys are system function keys, described in System
function keys on page 3-5.
Figure 3-3. Alphabetic character and command keys
TABLE 3-2. Keyboard keys definitions.
Key
Description
Alphabetic
characters
Enters lowercase character text for labels and to enter
information in entry screens. Press alphabetic
character keys in combination with the <Shift> key to
produce uppercase characters.
Numeric
characters
Enters numbers. Press numeric character keys in
combination with the <Shift> key to produce symbols
shown on the key face. (Alternatively, you can type
numbers by pressing <Num Lock> on the numeric
keypad and use the numeric keypad numbers. See
Numeric keypad on page 3-14 for information.)
Note: This procedure may differ outside North America.
Starting Up
¡
3 -9
TABLE 3-2. Keyboard keys definitions. (Continued)
Esc
Same as choosing Cancel on a system screen.
Tab
z Advances to the next option on a screen.
z In the Enter Text screen, adds a tab indent in the
text entry area.
z Cycles through multiple objects layered on the
display screen.
Caps Lock
Locks on the uppercase for each alphabetic key. This
function is a toggle. If <Caps Lock> is off, pressing the
<Caps Lock> key turns caps lock on. Pressing it again
turns it off. The Caps Lock LED indicates the current
caps lock status.If <Caps Lock> is on, pressing
<Shift> and an alphabetic key prints a lower case
letter, just like on a computer keyboard.
Shift
Makes the next key pressed uppercase when <Shift>
key is held down. With <Caps Lock> is on, <Shift>
makes the next key pressed lowercase.
When an object is selected, press <Shift> and an arrow
key to move the object by greater increments than if you
use the arrow keys alone.
In text entry fields, press <Shift> in combination with
the arrow keys to select characters.
Ctrl
Used in combination with specific alphanumeric keys,
provides keyboard “shortcuts” to certain standard
Windows functions, such as copying and pasting. See
Shortcut keys on page 3-16 for specific details
Disabled.
Disabled
Alt
3-10
¡
Keyboard Basics
Used in combination with the system function keys to
access secondary functions.
TABLE 3-2. Keyboard keys definitions. (Continued)
Space
Also called Spacebar. Enters a space character or
blank space the size of a single character in text entry
fields. Also, with a radio button or checkbox, you can
use the <Space> key as a toggle: if the radio button is
active or the checkbox is checked, pressing <Space>
inactivates the button or removes the check, and viceversa.
‹
Deletes the character to the left of the cursor. When the
cursor is at the beginning of a line other than the first
line of a text entry or edit field on a dialog, pressing
<Backspace> removes the line break.
(Backspace)
↵Enter
Indicates the end of a line when entering text in a
multi-line text field. Moves the cursor down to the
beginning of the next line.
On screens with entry fields, in most cases <Enter> is
the same as selecting Next or OK, indicating that you
have completed entries on the screen.
Starting Up
¡ 3-11
Arrow and navigation keypads
Use the arrow and navigation keypads to move around on the screen or
to delete an item.
Note: Keys shown grayed out are inactive in this system.
Figure 3-4. Arrow and navigation keypads.
TABLE 3-3. Keypad keys descriptions
3-12
¡
Key
Description
Home
Used within a text entry field to return the cursor to the left
of the first character
Delete
Within an edit field on a dialog box, deletes the character at
the cursor position. If the cursor is positioned at the end of a
line in a multi-line text entry field, pressing the <Delete>
key removes the line break
End
Used within a text entry field to return the cursor to the
end of the text (that is, in a multi-line text entry field, the
cursor is placed to the right of the last character, not at the
end of a line.
Keyboard Basics
TABLE 3-3. Keypad keys descriptions (Continued)
Moves the cursor up one line at a time in the Enter Text
screen. In the Editor window, use to move selected objects
one character space at a time in the direction indicated by
the arrow, or use with <Shift> held down to move selected
objects at a greater increment.
Moves the cursor down one line at a time. In the Editor
window and in text entry fields, use to move selected objects
one character space at a time in the direction indicated by
the arrow, or use with <Shift> held down to move selected
objects at a greater increment.
Moves the cursor to the left one character at a time. If the
cursor is at the beginning of a line, moves it to the end of
the line above. In the Editor window and in text entry
fields, use to move selected objects one character space at a
time in the direction indicated by the arrow, or use with
<Shift> held down to move selected objects at a greater
increment.
Moves the cursor to the right one character at a time. If the
cursor is at the end of a line, moves it to the beginning of
the line below. In the Editor window and in text entry
fields, use to move selected objects one character space at a
time in the direction indicated by the arrow, or use with
<Shift> held down to move selected objects at a greater
increment.
Starting Up
¡ 3-13
Numeric keypad
Use the numeric keypad as an alternate way to enter numbers and to
perform several other commands as well. The LED displays above the
numeric keypad light up to indicate the status of the functions named.
LED lights (ON
and OFF)
indicators
Figure 3-5. The numeric keypad and LED indicators.
TABLE 3-4. Numeric keypad keys definitions
3-14
¡
Key or LED
Description
Num Lock
LED
The Num Lock LED indicates the current Num Lock
status. When the light is ON, the number keys are
active. When the light is OFF, the command and arrow
functions are active.
Caps Lock
LED
When lit, indicates <Caps Lock> (on the keyboard) is
ON, which lets you type in all uppercase (or capital)
characters. When OFF, alphabetic characters are in
normal, lowercase form.
Num Lock
Toggles (or turns on and off) the ability to type numbers
using the numeric keypad. (Numbers on the top row of
the alphabetic keyboard are always accessible.) When
ON, press any key to type that number. When OFF,
pressing a key results in the secondary function of that
key.
Keyboard Basics
TABLE 3-4. Numeric keypad keys definitions (Continued)
/ (slash)
Types slash character. <Num Lock> does not affect
this key.
* (asterisk)
Types asterisk character. <Num Lock> does not affect
this key.
- (hyphen
or minus
sign)
Types hyphen or minus sign character. <Num Lock>
does not affect this key.
Home
With <Num Lock> OFF, when entering text in an
entry field, returns the cursor to the beginning of the
field, left of the first character. With <Num Lock> ON,
types the number 7.
End
With <Num Lock> OFF, when entering text in an
entry field, moves the cursor to right of the last
character entered. With <Num Lock> ON, types the
number 1.
Del
With <Num Lock> OFF, deletes the character at the
cursor position. If the cursor is at the end of a line,
deletes the line break. With <Num Lock> ON, types
the period character.
+ (plus
sign)
Types plus sign character. <Num Lock> does not affect
this key.
Enter
Indicates the end of a line when entering text in a
multi-line text field. Moves the cursor down to the
beginning of the next line. Also, on screens with entry
fields, <Enter> is the same as selecting Next or OK,
indicating that you have completed entries on the
screen. <Num Lock> does not affect this key.
Moves the cursor up one line at a time in the Enter
Text screen. In the Editor window, use to move
selected objects one character space at a time in the
direction indicated by the arrow, or use with <Shift>
held down to move selected objects at a greater
increment.
Starting Up
¡ 3-15
TABLE 3-4. Numeric keypad keys definitions (Continued)
Moves the cursor down one line at a time. In the Editor
window and in text entry fields, use to move selected
objects one character space at a time in the direction
indicated by the arrow, or use with <Shift> held down
to move selected objects at a greater increment.
Moves the cursor to the left one character at a time. If
the cursor is at the beginning of a line, moves it to the
end of the line above. In the Editor window and in text
entry fields, use to move selected objects one character
space at a time in the direction indicated by the arrow,
or use with <Shift> held down to move selected objects
at a greater increment.
Moves the cursor to the right one character at a time. If
the cursor is at the end of a line, moves it to the
beginning of the line below. In the Editor window and
in text entry fields, use to move selected objects one
character space at a time in the direction indicated by
the arrow, or use with <Shift> held down to move
selected objects at a greater increment.
Shortcut keys
In addition to the key functions listed above, the system provides some
shortcut key combinations for frequently-used system function keys or
key combinations. You may prefer to use these shortcut keys instead of
the system function keys, especially if you are an experienced Microsoft
Windows user.
Table 3-5 lists the shortcut keys and their definitions:
3-16
¡
Keyboard Basics
:
TABLE 3-5. Shortcut keys definitions.
Ctrl + C
The standard Windows “Copy” function, which copies
the selected text or object so you can paste it in another
location.
Ctrl + V
The standard Windows “Paste” function, which pastes
the previously copied text or object.
Ctrl + X
The standard Windows “Cut” function, which deletes the
the selected object.
Ctrl + Z
Undoes the previous action (when possible).
Shift +
Arrow
Used to select text in a text entry field. Use also to
reduce or add to the text already selected.
Mouse Basics
Attaching a mouse is not necessary for using this printer, but if your
system is equipped with a mouse, you can use it to select items on
labels, to move items on labels, to click buttons on screens, and to
navigate on screens.
Using a mouse on labels
You can use any of several methods to select a text object or graphic on a
label you are previewing in the Editor window, depending on your
preference and the equipment your system offers.
To select an item on a label
Use the mouse to move the cursor to the item and click the left mouse
button. The item is highlighted with selection markers to indicate that
it is selected.
Starting Up
¡ 3-17
To select multiple items on a label
Hold down the <Shift> key, then click on the first item, continue to hold
<Shift>, then click on the second item, and so on.
To move items on a label
Move the mouse cursor to the item, click on it to select it, and hold the
left mouse button down.
The mouse cursor changes to a four-way movement cursor, which
indicates that you can “drag” or move the selected object in any
direction.
Release the button when finished.
Checking System Status
To check how much tape or ribbon you have left, or the color of the
ribbon installed in your system, press the Status key. The system
Status screen, shown here, also tells you your system’s version number.
Figure 3-6. The Status screen.
3-18
¡
Checking System Status
Accessing Online Help
You can get help on tasks using either of two methods:
z Press the <Help> key (Alt+F10) on your keyboard at any time to
display a brief description of the editing tools.
z Watch the Status bar at the bottom of the Editor window. It displays
information about the task you are currently performing.
Starting Up
¡ 3-19
3-20
¡
Accessing Online Help
CHAPTER 4
Basic Procedures
This chapter describes the basic functions of your system and how to use
them. Your familiarity with these concepts and processes will simplify
your work when you create labels.
Topics include:
‰ Working in the Editor window, including using the toolbar, using
the rulers, scrolling, and editing procedures like selecting and
undoing.
‰ Working in entry screens, including entering information,
navigating in screens, using buttons, option lists, checkboxes, and
more.
¡
4-1
Working in the Editor window
The Editor window is displayed at the beginning of the label creation
process for some labels, during the process and at the end of the process
for all labels, and it is displayed again when you open a saved label file
for editing. You might think of it as the palette upon which your labels
are created and displayed.
Toolbar
Scroll buttons
Preview
area
Rulers
Status bar
Figure 4-1. The Editor window with label
When you create a label, you build it by creating or adding objects to it.
The system displays the objects in the Editor window in the Preview
area. When objects are displayed in the Preview area, you can move
them around and make changes to them. Objects can be text, graphics
bar codes, and a variety of supplied designs called HotShape.
In this manual, when we describe basic processes, we’ll refer to
alphabetic and numeric characters as text, and to all other objects as
graphics. When we discuss processes designed for specific objects, we’ll
specifically name those objects: for instance, Adding bar code
objects on page 7-18, or Formatting text objects on page 7-7.
The sections that follow describe the elements of the Editor window,
how to navigate inside it, and how to use its tools to perform basic
editing procedures.
4-2
¡
Working in the Editor window
Inside the Editor window
Use these editing and navigation tools within the Editor window,
shown in Figure 4-1, to create and to edit labels:
z
z
z
z
z
The preview area
The toolbar
The rulers
The scroll buttons
The status bar
The preview area
When you create a label, you build it by adding objects to it. You view
the objects on the Editor window in the Preview area. The system
displays the objects in the Preview area, shown in Figure 4-1, as you
work. The Preview area also reflects the size of the tape supply you have
installed, and color (if you have a color display) of the tape you have in
the machine.
After you add an object or change an object, the system returns you to
the Editor window.
The Editor window toolbar
Figure 4-2. The standard Editor window toolbar
The standard Editor window toolbar appears at the top of the Editor
window (shown in Figure 4-1) and contains icons (or”buttons”) that
represent the tools you use to view, format, and print labels. You
activate a tool using one of these methods:
z Touch it on the screen.
z Move the cursor with the mouse, then click the left mouse button.
Some tools are active at all times, such as Zoom In and Zoom Out, and
others have no effect unless you have selected an object (such as
Increase Size or Decrease Size) or unless you have already performed
some action (such as Undo).
Basic Procedures
¡
4 -3
Hint! When a toolbar button is inactive, it is grayed out, or appears on
the screen as dimmer than the others.
The Editor window is used for all types of labels you create, but the
Editor toolbars vary according to which tools are appropriate for the
type of label you are working with.
This is a complete list of Editor window tools:
Print. Follow the instructions on the Print screen to print your
label. See Printing on page 11-1 for details.
Zoom In. Increases the magnification, making the objects on the
label look larger. Does not change the actual size of the printed
label, but is used as a viewing aid. See Zooming in and
zooming out on page 4-6 for details.
Zoom Out. Decreases the magnification, making the objects on
the label look smaller. Does not change the actual size of the
printed label, but is used as a viewing aid. See Zooming in and
zooming out on page 4-6 for details.
Undo. Reverses the last action you performed, when possible.
When actions may not be undone, the Undo button is grayed out.
See Undoing in the Editor window on page 4-9 for details.
Insert Object. Allows you to select the type of object you want
to insert in the label, such as text, graphic, bar code, and so on.
See Adding Objects on page 7-3 for details.
Edit Object. Allows you to edit the object selected, depending
on the type of object. For example, for text, you’ll see the text
editing screen. For graphics, you’ll see the graphics selection
prompt. See Opening and editing an object on page 7-31 for
details.
Increase Size. Increases the size of the selected text or graphic.
The text or graphic remains in its original proportions, but
displays and will print 10% larger for each time you press the
Increase Size button. See Using Increase Size and Decrease
Size on page 7-27 for details.
4-4
¡
Working in the Editor window
Decrease Size. Decreases the size of the selected text or
graphic. The text or graphic remains in its original proportions,
but displays and will print 10% smaller for each time you press
the Increase Size button. See Using Increase Size and
Decrease Size on page 7-27 for details.
Color. Lets you choose color for the selected object or change the
default color the system uses for drawing new objects. See See
CHAPTER 8: Applying Color, beginning on page 8-1 for
details.
Object Properties. Lists information about the object selected,
which can be either text or graphic, including height, width,
rotation, and so on. This button is valid only when a single object
is selected. See Changing object properties on page 7-32 for
details.
Scrolling functions
Use the scroll buttons (shown in Figure 4-1) to move the view shown
on the screen to the left or right, and up or down.
If the entire label is already visible in the viewing area of your screen,
scrolling has no effect. But if you have chosen a zoom level that results
in your label exceeding the size of the preview window, you’ll find the
scroll buttons useful.
Press the left scroll button to shift the view toward the right
edge of the label.
Press the right scroll button to shift the view toward the left
edge of the label.
Press the down scroll button to shift the view toward the
bottom edge of the label.
Press the up scroll button to shift the view toward the top edge
of the label.
To continue scrolling in the direction indicated
z Press and hold the scroll button.
z With the mouse, click on the appropriate scroll button, and hold
down the left mouse button to continue to scroll.
Basic Procedures
¡
4 -5
Ruler functions
The horizontal and vertical rulers in the Editor window preview area
(shown in Figure 4-1) use the same scale. This means that each
increment on the horizontal ruler equals the same increment on the
vertical ruler.
Zooming in and zooming out
Magnification changes by 25% each time you use a Zoom tool. As you
use the Zoom In or Zoom Out tools to change the view of your label in
the preview area, the numeric values shown on the rulers are increased
or decreased accordingly.
Note: Zooming does not change the actual size of your label or the size
of your label objects. It only affects your view.
As the view zooms in, the magnification level increases,
which means that less of the label is visible, and the tick marks
on the rulers appear to be farther apart:
123456
Hint! Zoom in to make your label display appear less cluttered and
easier to work with.
4-6
¡
Working in the Editor window
As the view zooms out, the magnification level decreases,
which means that more of the label is visible, and the tick
marks on the rulers appear closer together:
123456
Hint! Here’s a quick way to zoom in or out by 100%:
Hold down <Shift>, then press Zoom in or Zoom out.
The status bar
The status bar displays a system message related to the task you are
performing. Sometimes the messages are instructive, as in Figure 4-1,
which tells you how to proceed to create your label. In some instances,
such as when you are working with sequence labels, the number of the
label displayed is shown: for instance, Label 1 of 3, Label 2 of 3, and so
on.
Editing procedures
Selecting in the Editor window
Before you can use many of the tools and features shown on the Editor
window to format a label, you must select the part of the label shown in
the preview area of the Editor window that you want to work on.
When you select an object, small squares or selection markers appear
at the corners and midpoints of the sides of a dotted-line box around the
Basic Procedures
¡
4 -7
object. The dotted lines disappear, but the markers always indicate that
you have successfully selected the object, as shown here:
Increase
Size tool
Selected
object
Selection
markers
Figure 4-3. The Editor window with a graphic selected.
For instance, if you want to enlarge the coffee cup graphic in the
label in Figure 4-3, you first select the graphic on the label using one
of the methods described below, then choose the Increase Size tool.
You can use either of the methods below to select an object in the
Preview area on the Editor window, depending on your preference and
the equipment your system offers:
z Touch the object you want to select. Selection markers appear
around the object, indicating that it is selected.
z Using the mouse, move the cursor to the object and click the left
mouse button. The object is highlighted to indicate that it is selected.
The changes you make will apply only to the object you have selected.
Hint! When your label contains multiple objects, if any object is
selected, you can press <Tab> to cycle through the objects on
the screen.
4-8
¡
Working in the Editor window
Selecting multiple objects
To select multiple objects on a label, hold down the Shift key, then use
either of the methods described above.
Deselecting in the Editor window
You can deselect an object after you perform an action on a selected
object, or if you change your mind before you make changes to the
selected item.
To remove the selection markers, touch any non-highlighted area of the
screen. If you are using a mouse, move the cursor to a non-highlighted
area and click the left mouse button to deselect.
Undoing in the Editor window
You can use this tool to reverse or undo your most recent action in the
Editor window:
The Undo icon is not valid at all times, however, as some formatting
actions cannot be undone. When Undo is not possible, this icon will be
grayed out (or appear to be dimmer) on the toolbar.
Working in Entry Screens
Entry screens are screens upon which you enter the parts that make up
your label and in which you enter information about the design of your
label. You enter label text and information about your label by using:
z
z
z
z
z
z
Text entry areas
Entry fields
Buttons
Checkboxes
Radio buttons
Size adjustment buttons
Screens usually contain one or more of these information entry devices,
as shown in Figure 4-6 on page 4-12 and Figure 4-7 on page 4-13.
Basic Procedures
¡
4 -9
Some screens may show options or areas as dimmed, or grayed out. This
indicates that particular option is disabled, or not available on your
system or in the context in which you are operating.
Navigating in entry screens
You can move around inside entry screens by touch, keyboard, or mouse:
By touch: Simply touch the part of the screen you want to activate.
By keyboard: Press Tab to move between options or fields.
By mouse: Use the mouse to move the cursor to an option or field. Click
the left mouse button to choose the option or field.
Tabbed entry screens
Some entry screens contain additional tabbed screens with related
options. Select the tab to get to its options. Touch the scroll arrows to
scroll to any additional tab screens.
Scroll arrows
Tabs
Figure 4-4. The Text Properties screen with tabs.
4-10
¡
Working in Entry Screens
Entering information in entry screens
You construct your label text in a text entry area on the Enter Text
screen, as shown here:
Cursor
(blinking)
Scroll
button
Refresh Screen
button. Use when
entered text
exceeds the text
entry area.
Text
entry
area
Scroll
button
Size
adjustment
buttons
Figure 4-5. The Enter Text screen.
You can get to the Enter Text screen by pressing <Insert Object> on
the keyboard, then selecting Text from the Insert Object screen. (See
Adding Objects on page 7-3.)
To enter text in a text entry area, type the characters on your keyboard.
To start a new line, press <Enter>.
Typing uppercase
To type text in UPPERCASE (or capital) letters, press the <Caps
Lock> key. To turn off uppercase, press <Cap Locks> again.
To capitalize a single character, hold down <Shift> and press the key.
Typing special characters
You can insert accented characters, subscripts, and other special
characters that do not appear on your keyboard on your labels by
choosing the Special button on the Enter Text screen. The Special
Characters screen lets you enter codes that automatically place the
special character at the insertion point in your text entry area. See
Basic Procedures
¡ 4-11
Adding special characters to text on page 7-9 for detailed
information.
Choosing options
You enter your option choices on entry screens via entry fields, option
buttons, checkboxes, and other devices, described below.
Using entry fields
You type information directly into entry fields. Some entry fields are
ready for your entry as soon as you navigate to them, while others are
associated with other screen elements.
The File name field on the Save File screen is an example of an
entry field ready to accept your typed text:
Entry field
Scroll list
Scroll
buttons
Figure 4-6. The Save File entry screen.
An example of another type of entry field is the Labels from field in
Figure 4-7 on page 4-13. In this field, you enter the beginning and
end number for the range of labels you want to print. This type of
entry field is activated only when you choose the attached radio
4-12
¡
Working in Entry Screens
button. (See Using radio buttons on page 4-15 for more
information.)
Checkbox
Option
Buttons
Radio
buttons
Entry
fields
Figure 4-7. The Advanced print entry screen.
Using option buttons
Touch an option button to implement the command or function listed on
the button. For instance, in Figure 4-7, the File Group button is
disabled, but when it is active it takes you to the File Group screen,
where you choose a File Group to print. The Cancel button cancels any
entries you made on the Advanced Print screen, and returns you to a
previous screen.
Basic Procedures
¡ 4-13
Using option lists
Some fields provide lists of options from which you can choose, such as
the Density fields on the screen shown here:
Closes the
screen without
saving your
entries.
To see an
option list,
choose the
down arrow
next to the
field.
Option list
Figure 4-8. The Bar Code screen, Dimensions Tab.
To select from an option list, touch the down arrow next to the
field to see the list of options. Then select an item on the list.
Using scroll lists
Figure 4-6 on page 4-12 shows an example of a scroll list. Scroll lists
contain lists of items for you to choose from. To make your choice, you
can move up and down the list using the scroll buttons, which are also
shown in Figure 4-6. When you find the item you want, touch or select it
to choose it.
Hint! The scroll buttons duplicate the function of the up and down
arrow keys.
Using checkboxes
Checkboxes with checkmarks inside indicate that an option is enabled.
Empty checkboxes indicate the option is not enabled. Figure 4-7 shows
an example of a checkbox.
4-14
¡
Working in Entry Screens
To indicate your choice in a checkbox, touch the checkbox or click on it
with the mouse.
For example, in Figure 4-7, check the Print Files in Group option
checkbox to indicate that you want to print a group of files all at
once. Leaving it unchecked indicates that you accept the default
status, which is printing a single file.
Using radio buttons
Radio buttons are empty circles when not in use, and circles with dots
inside when activated. Figure 4-7 shows examples of radio buttons.
If there are one or more radio button options on a screen, you can
activate only one option at a time.
To choose a radio button option, touch the circle or move the cursor to it
and press Enter, or use the mouse to move the cursor to it and click the
left mouse button.
Using size adjustment buttons
These adjustment devices appear in various places in
the system (for example, on the Font screen shown in
Figure 7-4 on page 7-8), where you need to increase or
decrease dimension or magnitude.
Touch + to increase the dimension or magnitude.
Touch
- to decrease the dimension or magnitude.
Exiting entry screens
You can always choose to save or to cancel your entries on an entry
screen.
To exit an entry screen and save your entries
Press or choose OK or Next.
z The OK button may be at the top right of the entry screen, as shown
in Figure 4-8, or it may be a full-sized button near the bottom of the
screen, as shown in Figure 4-7.
z Next takes you to the next screen you need to complete in the
process.
Basic Procedures
¡ 4-15
To exit an entry screen without saving your entries
Use one of these methods:
z Press or choose the X button, as shown in Figure 4-8.
z Press or choose Cancel, as shown in Figure 4-7.
z Press <Esc>.
You can also use the Back button when present to return to the
previous screen. Back does not save your information.
4-16
¡
Working in Entry Screens
CHAPTER 5
Setting Preferences
Your label printing system ships with pre-set settings called default
system settings. You can customize your system settings to reflect your
own preferences.
This chapter tells you how to change system settings. Topics include:
‰ The way your system prints.
‰ The language your system uses
‰ The unit of measure your system applies
‰ The grid display and behavior, and line width settings
‰ The default font, type size, and justification layout for your labels
‰ The volume of your system sounds
‰ The calibration values for the cutter (if you have the Color & Cut
system)
‰ The settings for connecting to a PC
¡
5 -1
Accessing System Setup
When you change the pre-set system settings your system shipped with,
you change the default values your system uses to determine how your
printer works. The changes you make in the System Setup screens apply
to your entire system.
Note: Be cautious about changing system settings. Remember that
changes you make will apply to your entire printing system.
To cancel changes and return to the default settings, touch or
click the Cancel button, shown at the left, while displaying any
of the system preference option tabs. Or press <Cancel> on your
keyboard.
To access the System Setup settings options
1. Choose the Setup button on the Main Menu screen (shown in
Figure 3-1 on page 3-2).
You’ll see the System Setup screen, shown here:
Use Tab
arrows to see
additional
tabs, unless
grayed out.
Figure 5-1. The System Setup screen.
The System Setup screen has as many as six tabs with options. Five
tabs are visible at one time on the screen. You may see fewer tabs at
times, depending on where you are in the system.
5-2
¡
Accessing System Setup
The System Setup tabs are:
• Printing
• Localization
• Hardware
• Other
• Text
• On Line
The Tab arrows indicate the presence or absence of additional tabs.
In Figure 5-1, for instance, the Tab arrows indicate that there are
additional tabs to be seen when you choose the right Tab arrow, but
not if you select the left Tab arrow.
2. Choose a tab to set those options.
You’ll find information about setting the tab options in the sections
that follow.
3. Use the two buttons at the top right corner of the screen to:
Save the changes you made.
Return to the Main Menu screen or to the Editor window
in some cases, without saving changes.
Setting Preferences
¡
5 -3
Setting Printing Tab Options
The Printing options tab is shown in Figure 5-1. You specify your
system’s print job defaults on this tab. The options are:
Supply saver
Turns basic multiple-up printing ON or OFF.
The default setting is OFF. The Supply saver
printing feature saves supplies by arranging
labels of the same size together in the print
queue.This saves tape because it stacks labels
that are smaller than the full width of the tape so
that the full width of the tape is used, and it saves
ribbon because it groups labels to print within a
set of ribbon panels. (The sample in Figure 11-11
on page 11-23 illustrates a print job with five
separate labels that have been stacked by supply
saver.)
In addition, if you have the Color & Cut system,
when Supply saver is ON, your system cuts out
each label individually. See Checking
Supplies on page 11-11.
Overprint
Turns overprinting ON and OFF. OFF is the
default. Overprint controls the order in which
colors are printed on the label so that black prints
last.
• With Overprint ON, black prints over (on top
of) any previously printed colors. This ensures
that there will be no gaps between colors and
black print areas. However, with Overprint
ON, printing may be slower, because the
system must analyze the colors in the print job
and order them accordingly. You may have to
swap ribbons more often as well.
• With Overprint OFF, areas of colors that will
print behind black are removed before black is
printed. However, you may see a slight gap
between the color areas and the black areas.
For more information about printing options, see Printing Tab
Options on page 11-20.
5-4
¡
Setting Printing Tab Options
Setting Localization Tab Options
Use the options on the Localization tab to set your system’s text
language, keyboard language, and the unit of measure used in
determining the size of your labels:
Figure 5-2. The System Setup Localization tab.
Note: You must restart your system before Localization preferences
that you set take effect. After you make Localization option
changes, choose OK, then when the Main Menu screen displays
again, turn your printer OFF and ON again.
Setting Preferences
¡
5 -5
The options are:
Language
Sets the language the system uses for the
screens, prompts, and messages. Language
options available depend on your system:
• North American: English (default),
French, Spanish
• Europe I: English (default), German,
French, Dutch
• Europe II: Spanish (default), Italian,
Portuguese, English
• Europe III: Danish (default), Finnish,
Norwegian, Swedish
Unit of
measure
Sets the unit of measure used in the system
for displaying label length, label width, and
so on. Options are:
• Inches
• Millimeters
The default unit of measure varies by
country.
Keyboard
language
Sets the language for your system keyboard.
Available languages are:
• English - United Kingdom
• English - United States
• French
• German
• Spanish
• Italian
• Norwegian
The default language varies by country.
5-6
¡
Setting Localization Tab Options
Setting Hardware Tab Options
Use the Hardware options tab for settings that affect your system’s
hardware.
Unavailable on
the Monocolor
system.
Cutter Calibration
options appear
only on Color &
Cut system
Figure 5-3. The System Setup Hardware tab.
The options are:
Speaker
volume (0-5)
Controls the volume of your system sounds.
Enter a value from 0-5, where 0 turns your
sound off completely.
Check Supply
Colors
When enabled, tells your system to read the
current supply cell. If there are any missing
color names, the system prompts you to
supply them. See Naming supply colors on
page 5-8 for instructions.
Setting Preferences
¡
5 -7
Cutter
Calibration:
Horizontal (x)
Vertical (y)
Color & Cut system only. Re-sets the
factory-set calibration values for the plotter
cutter in your system. Enter positive or
negative whole numbers to adjust the
horizontal or vertical values by one/one
thousandth of an inch for each increment.
Note: Use caution when calibrating your
plotter cutter. To return to the factoryset values, see the calibration label
placed inside your printer at the
factory, and reinstate the values
shown on that label.
See Calibrating the Cutter on page 10-12
for more information.
Naming supply colors
When new tape or ribbon supplies become available after your print
system is shipped to you, your system will not have internal information
about those new supplies. The Check Supply Colors button lets you
supply the names of new supplies and store them in your system.
To supply names for new ribbons or tapes
1. Install the new tape or ribbon in your system.
2. Choose the Check Supply Colors button on the Hardware options
tab.
5-8
¡
Setting Hardware Tab Options
The Check Supply Colors screen displays:
Sample of
color to be
named is
shown in the
Multicolor and
Color & Cut
systems only.
Figure 5-4. The Check Supply Colors screen.
3. Enter a name for the color, up to 32 characters in length. Be sure the
name is not already in use in your system.
4. If you change your mind or make a mistake, press Cancel. To save
the name you typed, choose OK
5. If the system detects additional missing color names, it prompts you
again with the Check Supply Color screen, and repeats the process
until you have supplied names for all new colors.
When all colors are named, the system displays a message.
Setting Preferences
¡
5 -9
Setting Other Tab Options
Set default grid preferences and line width using the Other tab, shown
here:
Sample
display of
the Line
Width you
choose
Figure 5-5. The System Setup Other tab.
The Other tab options are:
Snap to grid
Check this option to make new objects or
objects that you are re-positioning
automatically move to vertical and
horizontal alignment on the grid. This option
is OFF by default.
Hint! Snap to grid helps you align objects
precisely.
Display grid
Check this to turn the grid lines ON in your
display screen. This option is OFF by default.
See Displaying the screen grid on page 511 for more information.
Hint! Display the grid to help position
objects precisely on your labels.
5-10
¡
Setting Other Tab Options
Line Width
Specifies the default line width value for
HotShape objects and label frames. Higher
numbers indicate wider lines. The sample
line next to this field displays the line width
as you set it.
Displaying the screen grid
The screen grid is the pattern or structure that underlies your labels. It
consists of invisible horizontal and vertical lines of dots, arranged like a
graph paper pattern. The grid is not visible to you by default, but you
can choose to display it.
Hint! Displaying the grid can help you set objects in precise locations
on your labels, such as when you want to line up several objects,
or when you must place an object in an exact location on your
label.
This is a sample screen with the Display grid option turned on:
Figure 5-6. The Editor window with grid enabled.
Setting Preferences
¡ 5-11
Setting Text Tab Options
Set the default text preferences for your system by using the options on
the Text tab.
Figure 5-7. The System Setup screen Text tab.
Note: Text tab option changes affect only new text objects you create.
These settings do not affect objects provided by templates or
QuickText labels.
The options are:
Units
Sets the unit of measure used for the type on
your labels as:
• Points
• Inches
• mm (Millimeters)
The default setting varies by country.
5-12
¡
Setting Text Tab Options
Font
Sets the default font style. Pull down the list
and select a font style. The factory-installed
fonts are:
• Arial 65 for BRC
• Arial for BRC (default)
• Brush Script for BRC
• Tahoma
• Times New Roman for BRC
Your system may offer additional fonts
installed by your organization.
Type Size
Sets the default type size. Enter the size you
want to use as the default. Note that the
system default size of 24 points is based on
the largest type size that will fit on the
smallest tape width (.5 inch).
Hint! If you are working exclusively with a
certain tape supply, you may find it
useful to set the Type Size default
setting to one appropriate for that
tape width.
Justification
Sets the alignment that will be the default
for labels with a single line or with multiple
lines within a single text object.
• Left aligns the text so that each line starts
on the left side of the text object.
• Center aligns the text so that each line is
centered on the text object (default).
• Right aligns the text so that each line
ends against the right side of the text
object.
Setting Preferences
¡ 5-13
Setting On Line Tab Options
Set the default PC connection type settings for your system by using the
On Line tab options:
Figure 5-8. The System Setup screen On Line tab
The options are:
5-14
¡
Connection
Type
Sets the port type to be used when
connecting to a PC. Choose USB or Serial.
Purpose
Indicates your reasons for putting your
system on line.
Choose To print to use the system as a
peripheral printer for your PC.
Choose To transfer files to use the
connection for transferring files, or to update
your printing system using the PC upgrade
utility.
See CHAPTER 12: Connecting to a PC,
beginning on page 12-1, for complete
information.
Setting On Line Tab Options
CHAPTER 6
Working with Labels
Working with labels is what your printing system and this manual is
really all about. This chapter describes the most important part of that
process: how to create labels.
You’ll learn how to use the applications this system offers on the Main
Menu to create all kinds of labels. You’ll also learn how to change the
physical properties of your labels, and how to create and use sets of
multiple labels to your advantage.
The topics in this chapter are:
‰ How to create custom labels that you design.
‰ How to use the QuickText application to create text-only labels
quickly.
‰ How to create labels using pre-designed layouts (called templates)
supplied with this system.
‰ How to create sets of labels and how to use label sets.
‰ How to set preferences for application and custom labels.
‰ How to change label size or add a label frame.
¡
6-1
Creating Custom Labels
This procedure shows you how to use the Custom application to create
labels that you design, without using pre-designed layouts.
You will find information about using pre-designed layouts, called
templates, in Creating Template Labels on page 6-10.
To create a Custom label
1. From the Main Menu screen, as shown here, choose Custom.
Figure 6-1. The Main Menu screen
6-2
¡
Creating Custom Labels
2. On the Custom screen, shown here, choose Create New Label:
Figure 6-2. The Custom screen.
You’ll see the Editor window:
Toolbar
Preview
area, which
displays your
work as you
create a
label.
Status bar
Figure 6-3. The Editor window.
The Editor window is ready to display the label as you create it.
Hint! The most typical next step in creating a label would be to add an
object. See Working with Objects on page 7-1 for instructions.
Working with Labels
¡
6 -3
At this point, the system operates with these defaults:
z The blank label displayed reflects the size and color of the tape
installed. If no supply is installed when you launch Custom, the
system assumes you are using a white, 4-inch (102 mm) wide tape.
z The ribbon installed in your printer determines your color choices for
the objects you insert on your labels. If no ribbon is installed, the
system assumes a black continuous ribbon. See About Color on
page 8-2 for more information.
Hint! For best print results and greatest ease-of-use, before you create
a label, install the supplies you want to use to print it. The
system then automatically adjusts label length and offers you
the appropriate color choices.
z The blank label displays with landscape print orientation assumed.
z The magnification (or zoom level) is set to display 12 inches of label
length, but this does not reflect the actual printable length of the
label. The objects you add to the label determine the final length of
the label, or, if you have a paneled ribbon installed, the length of the
panel determines the maximum length of the label. See Checking
Length on page 11-12 for more information.
Hint! To control the length of your label, set the length before adding
objects. Use the Set Length option on the Size tab of the Label
Properties screen.
From inside the Editor window, you can:
z Add text, graphics, HotShapes, or bar codes to your label. See
Working with Objects on page 7-1 for instructions.
z Edit or change the properties of the objects you added to your label.
See Changing Objects on page 7-31 for instructions.
z Print your completed label. See Printing on page 11-1.
z Save your label as a file so you can access it later. See Working with
Files on page 9-1 for instructions.
Hint! Be sure to browse through the standardized label designs, called
templates, on your system. You may find a pre-designed label
that meets your needs. See Creating Template Labels on
page 6-10 for information about these easy-to-create labels.
6-4
¡
Creating Custom Labels
Also see Inside the Editor window on page 4-3 for more information
about working in the Editor window.
Creating QuickText Labels
QuickText helps you create plain text labels very quickly. When you
choose QuickText on the Main Menu screen (Figure 6-1), all you have
to do to create a label is enter your text.
QuickText supports only a single text object on a single label. The
system automatically creates the text object when you type the text.
The system automatically:
z Sizes the printable area equal to the tape you have installed.
z Determines the text color by the installed ribbon. You may not use
the Reverse text color option (described in Setting options on the
Options tab on page 7-41).
z Sizes the text you type to fit the width of the label.
z Determines the label length based on the text you enter. You may not
change the length.
z Assumes the print orientation.
z Displays the entire label for you to print or edit.
z Sets the label for printing only. If you have the Color & Cut system,
you may not use the Cut feature with a QuickText label.
z If no tape or ribbon is installed, assumes you are using the default
supplies: a white four-inch tape and a black ribbon.
See About Objects on page 7-2 for definitions and descriptions of
objects.
Note: QuickText is designed for printing simple labels only, and does
not support some of the features this printing system offers. If
you anticipate adding objects like graphics or HotShapes to your
label, build it using the Custom application, as described in
Creating Custom Labels on page 6-2.
Working with Labels
¡
6 -5
To create a QuickText label
1. Choose QuickText from the Main Menu screen(Figure 6-1 on
page 6-2).
You’ll see the Enter Text screen:
Option disabled
because QuickText
automatically
calculates type size
Figure 6-4. The QuickText Enter Text screen.
2. Follow the on-screen instructions and type your text. You can change
the font or add special characters at any time on this screen, but you
cannot change the Type size on this screen. This is because after
you type your text, the system automatically calculates a type size
for you, based on the number of lines you typed and the width of the
installed tape.
3. When the text is complete, select OK. (If you select Cancel at this
point, the text you entered is erased and you’ll be returned to the
Main Menu screen.)
6-6
¡
Creating QuickText Labels
QuickText formats your label and displays it on the QuickText
version of the Editor window:[
QuickText
toolbar
Figure 6-5. The QuickText Editor window.
Once the label shows in the Editor window, you can either print it as is,
or edit the text. (See Opening and editing an object on page 7-31 for
instructions for editing text objects.)
Note: You may not use <Object Properties> to change the text object
in QuickText labels.
You can save QuickText labels as files, and you can retrieve them, just
as you save and retrieve other labels in this system. See Saving Labels
as Files on page 9-3 for more information.
QuickText toolbar functions
QuickText offers a subset of the tools you normally see on the Editor
window toolbar (shown in Figure 6-5). Use the QuickText tools to
perform these functions:
Print. Prints the label. Choose and then follow the instructions
on the Print screen. Advanced functions are not available in
QuickText. See Printing on page 11-1 for details.
Working with Labels
¡
6 -7
Zoom In. Increases the magnification, making the objects on the
label look larger. Does not change the actual size of the printed
label, but is used as a viewing aid. See Zooming in and
zooming out on page 4-6 for details.
Zoom Out. Decreases the magnification, making the objects on
the label look smaller. Does not change the actual size of the
printed label, but is used as a viewing aid. See Zooming in and
zooming out on page 4-6 for details.
Edit Object. Allows you to make changes to the text object. See
Opening and editing an object on page 7-31 for details.
Color. Lets you choose color for the text. See Applying
Color on page 8-1 for details.
Decrease type size. Makes type smaller by a percentage. The
text remains in its original proportions, but displays and prints
10% smaller for each time you choose Decrease Size. This is
useful when you don’t know the precise type size, but want to
make the type size smaller.
Increase type size. Makes type larger by a percentage. The
text remains in its original proportions, but displays and will
print 10% larger for each time you choose Increase type size.
This is useful when you don’t know the precise type size, but you
want to make the type larger.
Hint! Press <Shift> along with Decrease type size or Increase
type size to change the type size in larger increments.
6-8
¡
Creating QuickText Labels
QuickText key functions
Not all system function keys are operative in the QuickText application,
either because the functions are irrelevant, or because of limitations on
the design and functions of QuickText labels.
Available key functions are:
z
z
z
z
z
z
z
z
z
z
z
Advance & Shear
Edit Data (edits text object)
Help
Status
Clear
Undo
Edit Object (edits text object)
Object Color
Menu
File Options
Print (not including Advanced features)
See System function keys on page 3-5 for more information about the
key functions.
Working with Labels
¡
6 -9
Creating Template Labels
Your label printing system provides many templates you’ll find useful
for creating standardized labels. Templates are pre-designed specialty
layouts you use to set up and format a standard label.
Creating labels using these layouts is particularly easy. Once you have
chosen a label group, which is called an application, (shown in
Choosing a label application on page 6-11) and the template
category (shown in Choosing a category on page 6-12) for the label
you want to create, you simply respond to the on-screen prompts the
system displays as it takes you through choosing graphics, adding text,
setting dimensions, or a combination of all of these processes.
The basic process for creating labels using templates is very similar for
all applications and templates:
Step 1:
You choose a label application.
Step 2:
You choose a category.
Step 3:
You choose a template from the category.
Step 4:
You respond to prompts that add text or graphic objects to the label as
the template requires. The prompts are numbered so you can track your
progress as you go through the process.
Step 5:
You print or save your label.
Some label types require more steps and involve more prompt screens
than others, but the general process is comparable.
The following sections take you through a generic example, to give you a
basic understanding of the process.
Note: You’ll be able to edit some of the objects on some of the
templates to meet your own label requirements. Some objects
and some templates are designed to meet established stock or
regulatory requirements, however, and may not be edited.
6-10
¡
Creating Template Labels
Pipe Marker and Right-to-Know exceptions
The Pipe Marker and Right-to-Know applications contain highly
specialized templates created for special situations. Most of you who use
these applications are already familiar with the standards and
requirements for these types of labels.
When you create Pipe Marker and Right-to-Know labels, you follow the
general steps listed above, but you will encounter more exceptions to the
generic examples with these applications than with other applications.
For the most part, you will be able to create Pipe Marker and Right-toKnow labels easily by simply following the prompts on the display
screen. When the exceptions to this process are significant, we’ll provide
special instructions. Watch for this designation:
Exception: This note contains special information about the Pipe
Marker or Right-to-Know applications.
Choosing a label application
The templates are organized in groups of similar designs, called
applications, which are listed on the system’s Main Menu screen (as
seen in Figure 6-1 on page 6-2). With the exception of the Custom
application and the QuickText application, each application contains
one or more categories of pre-designed templates, and are referred to as
template-based applications.
All template-based applications use pre-designed layouts supplied with
your system. (See The Main Menu on page 3-2 for full descriptions of
all applications.)
Hint! You can set default application preferences (similar to system
settings) for each application, though the settings you may
change vary according to the application. See Setting
Application Preferences on page 6-35.
Working with Labels
¡ 6-11
To choose an application
1. On the Main Menu screen (Figure 6-1), select the application for the
label you want to create.
You’ll see a version of the Create or Open screen, such as the Safety
application version shown here:
Figure 6-6. The Create or Open screen, Safety application.
You’ll encounter a version of this screen every time you start an
application. The screen title varies according to the application
chosen, but the options are the same each time you create a new
label.
2. Choose Create New Label. Next, you’ll be prompted to choose a
template category.
Choosing a category
Each application offers a choice of categories as the first step in creating
a label. The categories listed on the template categories screens each
offer a group of related templates.
6-12
¡
Creating Template Labels
The Template Categories screen is very similar for most applications,
but the list of categories varies:.
Figure 6-7. The Template Categories screen, Tags application.
Exception: Pipe Marker next lists styles on the Pipe Marker Style
screen. Right-to-Know next lists formats on the Right-ToKnow Format screen.
Both Pipe Marker and Right-to-Know also provide the
Preferences option on these screens. See Setting
Application Preferences on page 6-35 for information.
To choose a template category
1. On the Template Categories (or similar) screen, choose a category
from the list.
2. Choose Next to proceed to the next prompt screen.
For most applications, next you’ll see the Select Template screen.
Working with Labels
¡ 6-13
Selecting a template
Exception: In Pipe Marker and Right-to-Know skip this step and
proceed directly to prompting you for setting label
dimensions. You select a template on a previous screen.
Each template listed on the Select Template screen represents a predesigned layout.
Label size
shows the
output size of
the label with
default
settings
Disabled for
fixed-size
templates
Thumbnail
representation
of the selected
template
List of
templates
Figure 6-8. The Select Template screen
The content of the Select Template screen depends on the type of label
you are creating.
z The Category field reflects the category chosen in the previous
screen.
z The Label size field displays the default size for the template
currently highlighted. This reflects the total output size of the final
label, with no changes applied. The label size is determined by the
template you select, however. For instance, for a scalable-label
template, the Label size field is determined in part by the installed
tape size -- the template sets the label to be sized as large as will fit
on the installed tape. Some templates call for preset-size labels, and
some templates produce a fixed-size label only. In both cases, you
may not change the label size. In those cases, the Change Size
button is grayed out on the Select Template screen.
6-14
¡
Creating Template Labels
Hint! Some preset labels may also be set to turn on the Supply saver
option for printing. See Supply saver option on page 11-22 for
information.
z The Change Size button may or may not be enabled, according to
the template chosen.
z The list of templates provides a miniature graphic representation
(called a “thumbnail”) for the highlighted template. This feature may
help you choose the appropriate template for your purpose. In the
template shown in Figure 6-8, for instance, you’ll be prompted to add
a graphic sign header (or signal word) to the top part of the label, and
a text object to the bottom part. Using the template shown in Figure
6-8 above, you could create a label that looks like this:
Figure 6-9. Sample Signal Word label.
To select a template
1. Choose a template from the template list by highlighting it.
2. Next, you have two choices:
• Click Next for the next prompt in the sequence, and go to the
Following prompt sequences section below for further
instructions.
or
Working with Labels
¡ 6-15
• Choose Change Size to change the label size, as described in the
Changing Labels on page 6-25.
Following prompt sequences
Each label type that uses pre-designed layouts has prompt sequences
unique to its type. These prompts are designed specifically to help you
create the content of your label.
Depending on the application and template you are using and the label
you are creating, you may be prompted for one or more of the items
listed below. You may even be prompted for multiple instances of the
same one of these items:
z
z
z
z
Text entries
Text list entries
Graphic objects
Bar codes
Exception: See Responding to Pipe Marker prompts on page 6-19
and Responding to Right-to-Know prompts on page 620 for other prompt screens you may encounter when
working with the Pipe Marker and Right-to-Know
applications.
During the prompt sequence, you may have these options:
z Back to go back to the previous screen
z Back to Launcher to return to the Main Menu screen.
z Cancel to interrupt the prompt sequence. You’ll see the label in the
Editor window. None of your prompt responses are saved.
z Next to proceed to the next prompt.
z Finish on the final prompt screen in the sequence. When you choose
Finish, the label you created is displayed in its final form in the
Editor window.
Hint! If you want to go back and rerun an entire prompt sequence to
edit the data you entered, use the <Edit Data> key. See
Changing Labels on page 6-25 for complete information.
Since you will be prompted for information each step of the way, we’re
confident that you’ll find each process simple and straightforward. To
6-16
¡
Creating Template Labels
help accustom you to the process, however, the sections that follow take
you through some generic prompt sequences.
Responding to text prompts
Figure 6-10 shows a generic version of a text prompt screen:
Refresh Screen
button. Use if the
size of the text
entered exceeds
the text entry
window.
Figure 6-10. A text prompt screen.
You’ll see a similar text entry prompt screen when you are working with
a template that requires you to enter your own text. (You see a similar
text entry screen when you create a text object using the Custom
application and when you create a QuickText label.)
Some templates require that you enter specific text: for example, the
prompt may instruct you to “Enter product identifier” or to “Enter risk
phrases.”
Note: Space limitations make us unable to document all possible
responses to these prompts. If you are using templates with this
kind of specialized request, we assume you understand the
requirements.
Complete this screen as you would any text entry area, by typing in the
appropriate text. (See Adding and formatting text objects on page 75 for complete instructions.)
Working with Labels
¡ 6-17
Responding to pick list prompts
When the template you are using calls for a certain type of word or
phrase, you may see a pick list prompt screen from which you can choose
the appropriate word or phrase:
Figure 6-11. A pick list prompt screen.
You can choose text and you can also go on to create your own word or
phrase from this screen. When you choose Next, you have the option to
enter your own text phrases.
6-18
¡
Creating Template Labels
Responding to graphics prompts
Figure 6-12 shows a graphics prompt. For this template sequence, you
are being prompted to choose a HazMat graphic:
Figure 6-12. A graphics prompt screen.
Complete this screen by choosing a graphic from the thumbnails
displayed. You can also:
z Use the scroll arrow keys to view additional thumbnails.
z Use the Change Category option to go to the Graphic Categories
screen (for an example, see Figure 7-12 on page 7-22), where you can
open another category and see more graphics.
Responding to Pipe Marker prompts
A typical Pipe Marker application template prompt sequence includes
some or all of these prompt screens:
z Pipe Marker Style, where you choose the type of Pipe Marker you
want to create: standard, rollform, or symbol or arrow tape
z Dimensions, where you select width, length, and height for your
Pipe Marker label
z Pipe Contents, where you choose the contents that describe the
pipe you are marking
z Legend, where you enter legend lines and supplemental data for
Pipe Marker labels
Working with Labels
¡ 6-19
z Graphics, where you choose one or more graphics from various
categories to apply to your Pipe Marker labels
z Arrows, where you may specify arrow directions for Pipe Marker
labels. This feature differs for North American and European
standards.
z Symbol Type, where you choose symbols for Pipe Marker labels
Responding to Right-to-Know prompts
A typical Right-to-Know application template prompt sequence includes
some or all of these prompt screens:
z Right-to-Know Format, where you choose the type of Right-toKnow label you want to create
z Label Size, where you select from label sizes available for the
format you chose
z Chemical Name, where you enter information about the chemical
you are labelling
z Health Hazards, where you select a health hazard rating if
applicable
z Signal Word, where you select an OSHA- signal word for the label if
applicable
z Fire Hazard, where you select a fire hazard rating if applicable
z Reactivity, where you select a reactivity rating if applicable
z Specific Hazard, where you select a hazard rating if applicable
z Physical and Health Hazards, where you choose the appropriate
hazards for the chemical you are labelling if applicable
z Temperature, when a temperature must be indicated on the label
z Target Organs, which lists the available target organs for the
chemical, where you select appropriate target organs
z Statement of Hazards, where you type text stating hazards when
applicable
z Precautionary Statements, where you type text specifying
precautions when applicable
z Effects of Overexposure, where you type text describing the
condition when applicable
z First Aid Procedures, where you type text providing first aid
information when applicable
z Color Bar and NFPA Manufacturer, where you designate
protective equipment codes and manufacturers.
z Comments, where you can add relevant comments to your label
6-20
¡
Creating Template Labels
Creating Sets of Labels
When you know in advance that you want to print a group of labels all
at the same time, you can create the labels as a set. Sets of labels can
save you time, such as when you don’t want to supervise a long print job,
or when you need to print a number of labels with similar
characteristics that won’t require changing supplies.
Hint! For best results, before you compose the labels in the set, install
the supplies you plan to use to print the label set.
As you add labels to the set, the system records the number of each label
in sequence, calculates the total number of labels in the set, and notes it
all in the status bar at the bottom of the display screen. You can view
all the labels in the set by using the Next Label and Previous Label
keys.
For best results, before you create a set of labels, make sure the labels
meet these assumptions and requirements. When you create a set of
labels, the system:
z Assumes you intend to print all labels in the set at the same time.
z Assumes you intend to create all labels in the set using the same
method and color settings.
z Prompts you at print time for ribbon changes, if you changed colors
during the label creation process.
Note: You may not create sets of labels with labels containing
variable text objects. (For more information, see Adding
variable text objects on page 7-11).
Working with Labels
¡ 6-21
Adding labels to a label set
You create labels individually when you are making a set, but after the
initial label, you use the Add Label function to create the next label.
The system then assumes you are making a set of labels and adjusts the
process accordingly, with some differences for custom-created labels and
those you create using pre-designed templates.
Adding custom labels
To create a set of custom labels
1. Create the first label in the set.
2. When it is complete and displayed in the Editor window, press
<Add Label>. You do not have to close the initial label first or do
anything to save it. The system automatically stores it in a
temporary location.
Note: The label is saved only temporarily. If you don’t save it as a file
at the end of the editing session, it will be discarded when you
close the Editor window.
You’ll see a new blank label in the Editor window, and the status
bar displays the message:
Label 2 of 2.
3. Repeat the process for as many labels as you need in the set.
4. When the set is complete, choose Print. See Printing labels in a
label set on page 11-6 for further instructions.
Adding template labels
To create a set of standardized template labels
1. Create the first label in the set.
2. When it is complete and displayed in the Editor window, press
<Add Label>.
3. You’ll see the Template Categories screen, where you can begin the
process again by selecting a template again. Select the same
template or a different on.
6-22
¡
Creating Sets of Labels
4. From this point, you’ll be prompted for the same kind of information
the system prompted you for with the original label. The status bar
displays the message:
Label 2 of 2.
5. Repeat the process for as many labels as you need in the set.
6. When the set is complete, choose Print. See Printing labels in a
label set on page 11-6 for further instructions.
Moving between labels in a label set
You can view all labels in a label set sequentially. To move between
labels in a set, press the <Next Label> or <Previous Label> keys.
Each label is displayed in turn in the preview area of the Editor
window. The status bar updates with the label’s number in the sequence
and the total number of labels in the group.
Editing labels in a label set
You can edit a label that is part of a set when it is displayed in the
Editor window. Any editing changes you make will affect the current
label only.
Clearing labels in a label set
To clear or remove a single label or all labels in the current label set,
press the <Clear> key. You’ll see the Clear screen, which provides
these options:
Working with Labels
¡ 6-23
Clear
Current
Label
The system removes the current label in the set, and
updates the data in the status bar. The labels in the
set are renumbered, and the next label in the set
displays (with its new number).
Clear All
Labels
The system removes all labels in the set.
Cancel
The last label constructed displays in the Editor
window.
Clearing Custom labels
When you clear a Custom label, the next label in the set appears. If the
label you cleared is the last one in the set, when you are returned to the
Editor window, a blank label displays.
Clearing template labels
When you clear template labels, the next label in the set appears. If the
label you cleared is the last one in the set, the system displays the
Template Categories screen. Then you can either re-start the label
creation process, or select Back to return to the Main menu screen.
Saving label sets
When you save labels you created as a set, the set is saved as a single
file. You are prompted to name that file.
The system then prompts you to save the file in a file group. File
groups can contain one or many label files. It’s important to remember
at print time that each label file can contain a single or multiple labels.
To save a label set
Follow the instructions in Saving Labels as Files on page 9-3.
6-24
¡
Creating Sets of Labels
Changing Labels
With most applications, you can change the size of a label you create,
and you can edit the objects placed on that label. There are various
methods for making changes, and each method affects different parts of
your label.
‰ You can change the size of a label from the Select Template screen
during a prompt sequence.
‰ You can edit template labels either by editing an object or by reentering the prompt sequence.
‰ You can change label properties for a single label that include size,
orientation, and framing.
‰ You can set preferences that apply to all labels or, with some
application attributes, for labels are created with a specific
application. See Setting Application Preferences on page 6-35
for information.
Exception: Some Pipe Marker and Right-to-Know application
templates do not allow you to make some changes to labels
you create (though sometimes you can make changes using
the <Edit Data> function, which reruns the prompt
sequence).
Changing the size of template labels
When the Change Size button is enabled on the Select Template
screen (as shown in Figure 6-8), you may change the size of the label you
are creating, even though it uses a pre-designed template. If the button
is disabled, the template you chose does not allow size changes.
Working with Labels
¡ 6-25
To change the size of a label
1. Choose Change Size. You’ll see the Custom Label Size screen:
Figure 6-13. The Custom Label Size screen.
The value shown in the Set width field matches the currently
installed tape. That is the maximum size label you can create for the
tape currently installed, but you can set lesser width values, or you
can set length values on this screen as well.
2. Choose Match tape size or Use custom size.
With Match tape size enabled, the system calculates the correct
label margins for the tape currently installed, and updates the Set
width and Set length fields to contain those values
You may not make changes in those fields with Match tape size
selected.
6-26
¡
Changing Labels
• With Use custom size enabled, you can:
Set a custom width. When you choose Set width, the Set
length field becomes unavailable (grayed out).
or
Set the label length. If you choose Set length, the Set width
field is unavailable (grayed out).
3. Once you make changes, choose:
• OK. Note the changed label size.
• Cancel to restore the default label size.
In both cases, you’ll go back to the Select Template screen (Figure
6-8).
4. When you have completed the Select Template screen, choose
Next. Even if you pick a different template than the one selected
when you changed size, you still set a new size.
Editing template labels
Most templates allow you to make changes to the objects placed on a
label by the template. Those templates that do not allow changes will
not allow you to perform the following procedure.
You can edit an object on a template label, or, when you want to make
multiple changes, you can go back through the prompt sequence used to
create the label.
To edit an object on a template label
1. After the prompt sequence for creating the label is complete and the
label is displayed in the Editor window, select the object you want to
change.
Hint! If the object may not be changed, the system will not allow you
to select the object.
2. Press the <Edit Object> key or choose the Edit Object tool:
The appropriate Graphics screen, Enter Text screen, or
whichever screen is appropriate to the type of object selected
appears.
Working with Labels
¡ 6-27
3. Make your changes, and choose OK.
Exception: <Edit Object> is not available in the Pipe Marker and
Right-to-Know applications. Use <Edit Data>, which is
described below, instead.
For detailed information about editing objects, see Changing
Objects on page 7-31.
You can also make some changes to some template labels using <Label
Properties>. See Changing Label Properties on page 6-28.
To re-enter the application prompt sequence
With the label you want to change displayed in the Editor window,
press <Edit Data>. You’ll see the first prompt screen in the prompt
sequence you followed to create the label. Follow the prompts and make
the required changes.
Changing Label Properties
The Label Properties screens describe the size, orientation, and
framing status of your current label. You can also use the Label
Properties options to:
z Change the size of a label
z Change the print orientation of a label
z Add a frame to a label
To change label properties
1. Display the label you want to change on the Editor window.
2. Access the Label Properties screen by pressing <Label
Properties> on the keyboard.
6-28
¡
Changing Labels
3. Choose the appropriate tab screen for the settings you want to
change. The Label Properties screen has two tabs:
• Size, for controlling the dimensions of your labels (Figure 6-14)
• Frame, for adding frames to your labels (Figure 6-16)
Changing label size and orientation
Use the options on the Size tab, shown in Figure 6-14, to change the
size of a label and to set print orientation.:
Figure 6-14. The Label Properties screen, Size tab.
The options are:
Match tape
width
Check to set the label size to the maximum
that can be printed on the currently installed
tape. When this option is checked, the Set
custom width field is unavailable (grayed
out).
Working with Labels
¡ 6-29
Set custom
width
Check this option to set a custom label
width. Enter the new width in the entry
field. The value entered must be less than
the maximum printable width appropriate
for the installed tape, because unlike the
default width, this value indicates the total
output width, with no margins applied. This
means that the printable area will equal the
amount you specify here. (See Checking
Size on page 11-11 for more discussion on
this topic.)
With the Monocolor and the Multicolor
systems, the label prints with dashed lines
that indicate the label’s dimensions.
With the Color & Cut system, the label is cut
around its outside dimensions.
Note: Objects previously placed on the
label keep their original size when
you resize a label using this feature.
You must manually resize any
objects that no longer fit within the
new label size. For information on
resizing objects, see Sizing
Objects on page 7-27.
This option is not available when Match
tape width is enabled. When Match tape
width is enabled, the value in this field
shows the current width of the label for
display only.
6-30
¡
Changing Labels
Auto
calculate
length
Check this option to accept the length the
system automatically sets, based on the
contents of the label. If you have a paneled
ribbon installed, the maximum label length
is set to the panel length.
Hint! When this option is enabled, your
label automatically prints with the
objects centered on the length
dimension of the label. The system
achieves this by calculating the space
between the leading edge of the label
and the first object on the label, then
adding that same amount of space
after the last object on the label.
When this option is selected, the Set length
option is unavailable (grayed out).
Set length
Choose to set your own length for a label,
and to enter the new length in the entry
field.
Note: The minimum length label you should
print is 2 inches or 51 mm. If you set a
shorter label length, the printer still
delivers a two-inch long label, unless
you are printing in Supply Saver
mode. See Minimum length on
page 11-13 for more information.
When Set Length is selected, the Auto
calculate length option is unavailable
(grayed out).
If you have a paneled ribbon installed, you
can set the label length to less than the panel
length, but you may not increase the label
length to beyond the limits of the panel. If
you do, the label length defaults to the panel
length.
Working with Labels
¡ 6-31
Landscape
Sets the label to print in Landscape mode,
where the height of the label is the width of
the tape supply. This is the default.
Portrait
Sets the label to print in Portrait mode,
where the width of the label is the width of
the tape supply.
Choose OK when your settings are complete. If your label width is
larger than the printable area of your tape supply, the system displays a
message that provides the maximum size you can use.
Choose Cancel to return to the Editor window without making
changes to the label.
Adding a label frame
You can add a frame around the edge of a label in the shape of a
rectangle or a rectangle with rounded corners. This is a sample label
with a rounded rectangle frame added:
Figure 6-15. A sample label with a frame.
You can make the frame line thick or thin, and if you have the
Multicolor or Color & Cut system, you can set a color for the line. If you
have the Color & Cut system, you can also cut out the label around the
frame boundaries. See Cutting Around Label Frames on page 10-10
for instructions.
6-32
¡
Changing Labels
Hint! For best results, create and finish your label before applying a
frame.
Use the options on the Label Properties Frame tab to frame a label:
Graphic
representation
of the line
width you set
Visible only on
the Color &
Cut system.
Other systems
automatically
Print
Figure 6-16. The Label Properties screen, Frame tab.
The Frame tab options are:
Frame shape
Set to select the shape of the label frame.
Choices are:
z Rectangle (default)
z Rounded rectangle
Cut out frame
If you have the Color & Cut system, check
this option to cut the label along the frame
boundary. This option is not available on the
other systems.
Working with Labels
¡ 6-33
Print frame
Choose to print the label frame. If you have
the Color & Cut system, you can check both
Cut out frame and Print frame to have
the system automatically size your label to
fit within the cut out boundary.
This option is not available on the Monocolor
and Multicolor systems, where Print frame is
the only choice.
Line width
Use to set a width for the line that composes
the frame. The default is 0, which means no
line appears on the label.
If Cut out frame is enabled, the system
ignores the Line width value.
Line color
Use to access the Object Color screen,
which lets you set a line color appropriate for
the installed ribbon. See Applying Color to
Objects on page 8-5.
OK
Choose to signal that your settings are
complete. The completed label displays in
the Editor window. If you have set a Line
width value greater than 0, a frame of the
shape you selected appears around the outer
edge of the label.
Cancel
Choose to return to the Editor window,
where the label displays unchanged.
Setting frame length
The system uses the length of the label you set in the Label Properties
Size screen to set the length of a frame.
When you do not set a length, leaving it to be automatically calculated
by the system, it sets the frame length according to the data it finds.
6-34
¡
Changing Labels
If you add or remove objects from the label, the system does not
automatically resize a frame. To resize the frame, you must remove the
existing frame and add a new one.
Setting Application Preferences
Application Preferences settings are very similar to System Setup
settings (described in CHAPTER 5: Setting Preferences, beginning
on page 5-1). In some applications, the Application Preferences
screens allow you to set application-specific preferences that apply to
the application only. In most cases, however, the Application
Preferences tabs provide system-wide settings. In fact, several
Application Preferences tabs are identical to those that appear on
the System Setup screen.
Important!
When you make a change to Application Preferences
or System Setup options, that change is in effect for all
labels you create from that point on, until you change
the settings again.
Some templates, particularly those in the Pipe Marker and Right-toKnow applications, contain instructions telling them to override
preferences you may try to set. This is to maintain the integrity of the
templates, some of which are designed to comply with federal
regulations.
Accessing Application Preferences screens
Press the <Preference> key while inside a label you are creating or one
you have previously created. You’ll see the Application Preferences
screen appropriate for the application in which you are working. This
Working with Labels
¡ 6-35
screen can have many tabs, but the most common configuration is
shown here:
Figure 6-17. The Application Preferences screen.
Exception: The Pipe Marker Preference screen offers two tabs:
Printing and Color Norm. The options on the Printing tab
apply system-wide. The options on the Color Norm tab
apply only to Pipe Marker labels. See Setting Pipe
Marker preferences on page 6-37.
The Right to Know Preference screen offers five tabs:
Printing, Format, Size, Hazards List, and Organs list. The
options on the Printing tab apply system-wide. The
options on the other tabs apply only to Right-to-Know
labels. See Setting Right-to-Know preferences on
page 6-38.
Note that the Application Preferences screen Printing, Other,
Text, and On Line tabs offer the same options as the System Setup
screen tabs of the same names. These are provided from within
applications as well for your convenience, so that you can change the
settings without having to close the application and return to the Main
Menu to access Setup.
6-36
¡
Setting Application Preferences
Hint! The options on the Printing, Other, Text, and On Line tabs
work exactly the same whether you choose them from
Application Preferences or from System Setup. The settings
apply system-wide and remain until you change them again.
Setting Print tab preferences
The Print tab Preference options are fully described in Printing Tab
Options on page 11-20.
Setting Other tab preferences
The Other tab Preference options are fully described in Setting Other
Tab Options on page 5-10.
Setting Text tab preferences
The Text tab Preference options are fully described in Setting Text
Tab Options on page 5-12.
Setting On Line tab preferences
The On Line tab Preference options are fully described in Setting
Other Tab Options on page 5-10. Also see Placing Your System On
Line on page 12-3 for instructions for using these options.
Setting Pipe Marker preferences
The Pipe Marker Preference tabs are:
Printing, which contains the same options as described in Printing
Tab Options on page 11-20.
Color Norm, where you choose the appropriate color norm setting for
your country and language. Your choices vary according to your location
and your organization. For example, your choices in North America are:
z ANSI/ASME (USA)
z CAN/CGSB (CANADA)
z AS1345-1995 (Australia/NZ)
Working with Labels
¡ 6-37
Setting Right-to-Know preferences
The Right-to-Know Preference tabs are:
Printing, which contains the same options as described in Printing
Tab Options on page 11-20.
Format, where you set the default format for subsequent Right-toKnow label files you create.
Size, where you select the default size for the default format chosen.
Hazards List, which lists possible physical and health hazards. You
add hazards or delete them from the list. The resulting list displays on
the Physical and Health Hazards screen for all subsequent Right-toKnow labels.
Organs List, which lists possible target organs.You add organs or
delete them from the list. The resulting list displays on the Target
Organs screen for all subsequent Right-to-Know labels.
Note: In the Hazards List tab and in the Organs List tab, changes
you make in one language do not affect the listed hazards when
viewed in a different language. You must edit these lists in each
language you intend to use on your Right-to-Know labels.
6-38
¡
Setting Application Preferences
CHAPTER 7
Working with Objects
When you create a label, you build it by adding objects to it. Objects
can include text, variable text, graphics, bar codes, and HotShapes.
This chapter describes how to add objects to your labels and how to
format them. Topics in this chapter include:
‰ Inserting objects
‰ Selecting objects
‰ Moving objects
‰ Sizing objects
‰ Copying and pasting objects
‰ Changing objects
¡
7-1
About Objects
Before you begin this chapter, it’s important to understand the term
objects.
When you create a label, you build it by creating or adding objects to it.
The objects can be made either for printing or for cutting out (if you have
the Color & Cut system).
It may be useful to think of objects as “containers” that can hold various
types of content or data. You decide where to put an object and what to
put in the container when you create your labels. Once you have “filled”
an object, it is named for its contents, so it is called a text object, a
graphic object, a bar code object, and so on.
The object types you can add to labels in this system are:
z
z
z
z
z
Text objects
Variable text objects
Graphic objects
Bar code objects
HotShape objects
A single label can include multiple objects, such as graphics and
variable text, or text and bar codes. (For an example of a label that
contains multiple objects, see Figure 4-1 on page 4-2. The label pictured
contains a graphic and a block of text.)
The system displays the objects on the Editor window, within the
preview area. The Editor window is ready to display the label as you
create it. At this point, the system operates with these defaults:
z The blank label displayed reflects the size and color of the tape
installed.
z The blank label displays with landscape print orientation assumed.
z The magnification or zoom level is set to display 12 inches of label
length, but this does not reflect the actual printable length of the
label. The objects you insert determine the final length of the label,
or, if you have a paneled ribbon installed, the length of the panel
determines the maximum length of the label. See Checking Length
on page 11-12 for more information.
7-2
¡
About Objects
Hint! You can set the length of your label before adding objects. Use
the Set Length option on the Size tab of the Label Properties
screen.
z The color of the objects you insert is determined by the ribbon you
have installed. If no ribbon is installed, the system assumes a black
continuous ribbon. See About Color on page 8-2 for more
information.
After you have added an object to a label, you can move it around and
make changes to it. After the label is complete, you can print it, or if you
have the Color & Cut system, you can cut out some object types.
Adding Objects
You can create objects for a label, such as when you write your own text
for a label, and you can insert existing objects on a label, such as when
you choose a graphic from the graphics categories to put on your label.
In either case, you are adding an object to the label.
To add an object to a label
1. Create a new label as described in Creating Custom Labels on
page 6-2.
Working with Objects
¡
7-3
The Editor window is displayed with a blank label in the preview area:
Toolbar
Preview
area,
which
displays
your work
as you
create a
label.
Status bar
Figure 7-1. The Editor window.
2. Choose the Insert Object button in the tool bar on the Editor
window, or press <Insert Object> on the keyboard.
The Insert Object screen displays:
These options
available only
on the Color &
Cut system.
Other systems
default to Print
object.
Figure 7-2. The Insert Object screen.
Note that the Insert Object options vary according to your system’s
features. The Monocolor and Multicolor systems do not offer the Cut
7-4
¡
Adding Objects
out object option, so Print object is assumed and does not appear on
the Insert Object screen.
You select options on this screen to choose the kind of label you are
going to make, and to indicate what type of object you want to add. Each
type is described in the sections that follow.
3. If you have the Color & Cut system, choose Print object. All other
systems assume the object is a Print object.
Note: The sections that follow describe Print objects only. To use the
Cut out object option on the Insert Object screen, you must
have the Color & Cut system. See CHAPTER 10: Working
with Cut-outs, for instructions.
Adding and formatting text objects
It’s important to understand that when you add a text object, you are
not simply typing text on your label. You create a text object, you type
text into the text object, and you add that text object to your label. This
concept is especially useful to understand for later, when you want to
change or edit the objects on your labels.
Adding a text object
This procedure creates and adds a text object to your label.
To add a text object to a label
1. Choose Text from the Insert Object screen.
Working with Objects
¡
7-5
You’ll see the Enter Text screen.
Cursor
(blinking)
Background
reflects color of
tape installed.
(Text color
reflects current
drawing color.)
Refresh Screen
button. Use
when entered
text exceeds
the text entry
area.
Type size
selection
buttons
Figure 7-3. The Enter Text screen.
2. Enter text in the text entry area by typing the characters on your
keyboard. To start a new line, press <Enter>. Note that the size of
the text you type as shown in the Enter Text screen is not the actual
size it will be on your label, but is displayed at a size you can easily
edit.
Hint! You can change the type size or font style of the text, or add
special characters to the text, at any point after you open the
Enter Text screen, even before you type any characters. See
Formatting text objects on page 7-7 for instructions.
3. When you are finished, choose OK. You’ll see the Editor window
with your new text object displayed in the preview area.
7-6
¡
Adding Objects
Formatting text objects
The Enter Text screen provides these options for formatting your text
object:
Font
Lets you choose the style of the characters.
See To select a font below.
Type size
buttons
Lets you change the size of the characters.
See To change the type size on page 7-9.
Special
Lets you insert special characters, like
accented characters, foreign currency
symbols, mathematical symbols, subscripts
and superscripts, and more. See Adding
special characters to text on page 7-9.
OK
Saves your settings and displays the label in
the Editor window.
Cancel
Returns you to the Editor window with a
text object containing no text displayed.
To select a font
You can choose from among several font styles, depending on which
fonts are provided with your system. The font is the style and shape of
the characters.
You can also use text formatting options to change the style of the fonts
to bold, italic, and underline, or any combination of the three. You can
change the color of your text as well, depending again on how your
system is equipped and the supplies you have installed.
Note: When you apply the text formatting options, the system places
invisible markers to indicate where to apply format changes.
Normally you will not be aware of these markers, but if you
inadvertently place the cursor before a marker, the <Delete>
key will not function.
Working with Objects
¡
7-7
1. With the text you want to change displayed on the Enter Text
screen, select the part of the text (or all of it) that you want to format.
2. Press Font on the Enter Text screen, shown in Figure 7-3 on
page 7-6.
You’ll see the Font screen:
Font list
varies
according
to system
Displays
a preview
of the
selected
font
Text
formatting
options
Figure 7-4. The Font screen.
The options are:
7-8
¡
Adding Objects
Font
Lists the fonts installed on your system. As
you select a font, a preview displays in the
Font Preview box.
B
Bolds the selected text. If no text is selected,
Bold is applied to the next text you type.
I
Italicizes the selected text. If no text is
selected, Italic is applied to the next text you
type.
U
Underlines the selected text. If no text is
selected, Underline is applied to the next
text you type.
Color
Takes you to the Color screen appropriate
for your system. See CHAPTER 8:
Applying Color, for complete information
about color.
To change the type size
Changing the type size makes the characters larger or smaller, not just
as you see them on the screen, but on the printed label as well.
1. On the Enter Text screen, select the text you want to change.
2. Use the + or - button to increase or decrease the size of the text. The
text changes size on the Enter Text screen.
Note: The unit of measurement (e.g., points, inches, millimeters) used
here is determined by the defaults set in the System Setup
screen. See Setting Text Tab Options on page 5-12 for details.
3. When you are satisfied with the type size, press OK. The system
takes you back to the Editor window, where you will see changes
you made to the label displayed in the preview area.
Hint! On some types of labels, the system automatically sizes the font.
See Creating QuickText Labels on page 6-5 for information.
Adding special characters to text
You can insert accented characters, subscript numerals, some
superscript numerals and characters, characters in other languages,
and other special characters that do not appear on your keyboard on
your labels. For a complete list of special characters you can add, see
Appendix A: Special Characters.
You can also customize your system with Special Characters buttons
that display the special characters you use most frequently. The first
time you use the Special Characters screen, the Special Character
buttons are blank. You personalize the buttons on this screen with your
own choice of frequently-used special characters, so you can access them
easily in the future.
Working with Objects
¡
7-9
This example shows some Special Character buttons already
personalized.
Special
Character
buttons
Figure 7-5. The Special Character screen, customized.
To personalize Special Characters buttons
1. On the Enter Text screen(Figure 7-3), choose Special.
You’ll see the Special Characters screen.
2. Type a code in the Enter code field. The codes available to you
depend on the currently active font. See Appendix A: Special
Characters for a list of characters and codes.
3. Choose Add. The system displays the special character whose code
you entered on the face of the first available blank special character
button.
4. Repeat for as many special characters as you want to assign to
buttons.
5. Choose OK when complete.
To delete Special Character buttons assignments
1. Select one or more Special Character buttons for which you
previously assigned special characters. Touch each button you want
to delete. The system allows you to delete more than one special
character assignment at one time.
7-10
¡
Adding Objects
2. Press Delete. The special characters previously assigned to those
buttons are removed. Remaining special character buttons are
reordered to the top of the group.
To add a special character to label text
1. On the Enter Text screen, position the cursor where you want to
insert a special character.
2. Choose Special.
You’ll see the Special Character screen.
3. Select a character from the Special Character buttons you previously
customized. Or, if the buttons are still blank, enter the code of the
character you want in the Enter code field.
4. Choose OK.
Hint! You do not have to personalize a Special Characters button to
use a special character. Just enter the code and press OK.
To add multiple special characters to label text
1. On the Enter Text screen, position the cursor where you want to
insert a special character.
2. Choose Special.
You’ll see the Special Character screen.
3. Select multiple special character buttons before you choose OK.
4. Choose OK. You’ll see the Text Entry screen displayed with all
characters you selected added at the cursor position. The characters
are added in the order you selected them.
Adding variable text objects
You can design labels that automatically generate multiple labels from
a single label layout. For instance:
z You can make a set of labels that look the same but are numbered
sequentially, or a group of labels formatted the same, but with
different names on them.
Working with Objects
¡
7-11
z You can create a set of labels to number packing boxes when you
move, or a set of alphabetic labels you can use to organize file folders.
z You can create a set of name labels for the members of your group.
The object that varies with each group of labels is called a variable text
object. Variable text can consist of either Sequence (numerical or
alphabetical characters sequentially added to a group of labels) or a
Text list (such as names of items) data.
The first step in creating labels with variable text is to choose a data
source for the labels.
Choosing a data source
From the Insert Object screen (Figure 7-2), select the Variable Text
button. The Data Source screen displays.
Figure 7-6. The Data Source screen.
The options are:
7-12
¡
Adding Objects
Sequence
Data consisting of increasing or decreasing
numbers or alphabetic letters
Text list
Data consisting of a list of items you create
Creating sequential labels
To create sequential labels, choose Sequence on the Data Source
screen.
Use the options on the Sequence screen to define a Sequence
variable text object for your labels.
Figure 7-7. The Sequence screen.
For example, the screen shown above defines a set of ten labels that user
Jean Martin plans to use to identify packing boxes. The labels are set to
be numbered from 1 to 10, with the text “#” before the sequence, and the
text, “Jean Martin” after the sequence.
With the information entered as shown in Figure 7-7, the system would
produce ten labels similar to this one, numbered 1 through 10
consecutively:
Figure 7-8. A sample Sequence label
Working with Objects
¡
7-13
Hint! Make sure the text object you define is large enough to
accommodate all possibilities in your sequence.
For instance, in the example above, if Jean Martin creates 100
numbered labels, when the system prints the label with the
number 100, the text area may no longer be large enough for the
entire text string. The text will be cut off on the printed label.
The Sequence options are:
Starting value
Enter the starting value for the sequence in
this field. You can enter any number, or a
single letter of the alphabet, but you may not
mix both letters and numbers in a single
sequence. (You may, however, enter
alphabetic or symbol characters if the first
character entered is a number: for example,
1A, 2%, 3*.) The default value is 1.
Change by
Enter the amount by which you want the
sequence to change on each label. A positive
number increases the number or letter of the
alphabet on the label; a negative number
decreases the number or letter of the
alphabet on the label. The default value is 1,
but you can use larger increments with
numeric sequences.
Note: When you use the letters of the
alphabet as the sequence, the only
valid values for this field are 1 and
-1.
7-14
¡
Adding Objects
Ending value
Enter the ending value for the sequence.
Using the Starting value, the Change by
value, and the Ending value, the system
calculates the total number of labels to be
generated for the sequence, and enters it in
the Total number field. The default value
is 1.
Hint! You can leave this field blank and
instead enter the Total number of
labels you want to produce, and the
system automatically calculates the
Ending value for you.
Total number
Enter the total number of labels you want to
produce in this field. The default value is 1.
Hint! You can leave this field blank and
instead enter the Ending value for
labels you want to produce, and the
system automatically calculates the
Total number for you.
Before sequence
Enter text that you want to print on all
labels in the sequence before the sequence
number or letter. Note that text you enter
here will be exactly the same on each label.
After sequence
Enter text that you want to print on all
labels in the sequence after the sequence
number or letter. Note that text you enter
here will be exactly the same on each label.
OK
Press when you are ready to save your
entries and create the sequence object. Your
new variable text object appears on the
Editor window.
Cancel
Choose to return to the Editor window
without saving entries you made.
Working with Objects
¡
7-15
Creating text list labels
A classic example of variable text labels is name tags for attendees of a
convention. A sample label might look like this one;
Hello! My name is
Jean Martin
Global Industries, Ltd.
The top line and the bottom line are the same for all labels. By listing
the members’ names on a Text list, every label produced will contain a
different name. The next label will print with the next name on your
Text list, and so on.
Hint! Make sure the text object you define is large enough to
accommodate all possibilities in your sequence. For instance, in
the example above, make sure the object is large enough to
accommodate the longest name on your list.
To create a Text list
1. Choose Text List on the Data Source screen (Figure 7-6).
7-16
¡
Adding Objects
You’ll see the Text List screen, which you use to enter the list of
words you want to use on your labels:
Figure 7-9. Text List screen with example.
2. Type the first item you want to appear on a label.
3. Press Enter.
4. Repeat Steps 2 and 3 for each label you want to print.
5. You can choose to save text lists you create for future use, or you can
just use the list once:
• To use the list once, then discard it, press OK.
• To save your list, press Save List when the list is complete. You’ll
see the Save Text List screen. Name your new list in the Enter
list name field, then press OK.
The Editor window displays, with the first item on your Text list shown
on the label.
To use saved Text lists
You can use a Text list you saved previously to create a new set of labels
with the same variable text. For instance, if you have a list of club
members saved, you can use that same list to create name tag labels,
mailing labels, and so on.
Working with Objects
¡
7-17
Hint! If your system is connected to a PC, you can also download list
files from files stored on the PC. See CHAPTER 12:
Connecting to a PC, beginning on page 12-1, for instructions.
1. Choose Text List on the Data Source screen (Figure 7-6 on page 712).
You’ll see the Text List screen (Figure 7-9 on page 7-17).
2. Choose Open List. The Select Text List screen displays.
3. Select a list from the Select list box, and press OK.
The Text List box appears, with the entries from the list you
previously saved displayed.
4. Choose OK to return to the Editor window.
Adding bar code objects
Select Bar Code on the Insert Object screen (Figure 7-2 on page 7-4)
to add bar code objects to your labels. You’ll see the Bar Code screen,
with the Content tab options displayed.
Figure 7-10. The Bar Code screen, Content Tab.
7-18
¡
Adding Objects
The Bar Code screen has five tabs. When you add a bar code, you’ll use
the Content and Dimension tabs. The remaining tabs -- General, Size
and Location, and Font -- are mainly used to change default settings for
bar codes (see Editing bar codes on page 7-21).
Setting bar code content
Use the Content tab to set these options:
Symbology
Select a symbology code from this list box.
Symbologies are universal bar code formats.
This system supports these symbologies:
• Code 128 Auto
• Code 39
• Interleaved 2-of-5
Data value
Specify a data value for the bar code here.
The symbology codes limit the data to a
specific number of characters:
Symbology
Code 128 Auto
Code 39
Interleaved 2-of-5
Max. # Characters
2-50
2-50
2-50
• If you enter an incorrect number of
characters in the Data value field, a
message prompts you for a corrected
value.
• If you enter invalid characters in the Data
value field, you’ll see a message telling
you so.
Human-readable
text
Select the placement of the text that people
can read (as opposed to machine-readable
code). You can choose:
• No text
• Text above bar code
• Text below bar code (the default)
Working with Objects
¡
7-19
Setting bar code dimensions
Choose the Dimension tab on the Bar Code screen to set bar code
measurements:
Figure 7-11. The Bar Code screen, Dimensions tab.
Use the Dimension tab to set these bar code options:
Height
Set the bar code height (in the unit of
measure specified on the System Setup
screen Localization tab) by entering a
height or choosing from the options list.
Hint! If you want to make a bar code taller,
setting the height here is preferable
to using the Height option on the
Bar Code Size and Location tab.
Density
Set the density in mils by choosing from this
list. The density is the thickness of the bars
and how far apart they are.
Hint! This setting determines the width of
the bar code.
7-20
¡
Adding Objects
Ratio
Set the width ratio by choosing from this list.
Ratio determines the relative width of the
wide bars to the narrow bars in the bar code.
Include check
character
Check this box if you want to print a check
character on the label.
Print readable
check character
Check this box if you want to print a check
character on the label in a format people can
read. This option is unavailable (and
therefore grayed out on your screen) unless
you have already checked Include check
character.
Print readable
start/stop (*)
Check this box to indicate whether the start
and stop characters (which are asterisks)
should appear in human-readable text.
Editing bar codes
Of the remaining tabs, General, Size and Location, and Font, only
Location has options that apply to bar codes. The options on the
remaining tabs correspond to the options on the same tabs in the Bar
Code Properties screen. See Changing object properties on page 732 for information about these options.
Adding graphics objects
You choose graphics from groups of pre-defined graphics supplied with
your printing system. The graphics are organized in categories, with the
name of the category shown. After you select a graphic category, you’ll
see small versions of the graphics on your screen. You can look at all
graphics offered in a category, and you can change categories.
Working with Objects
¡
7-21
To add a graphic object
1. Select Graphic on the Insert Object screen (Figure 7-2 on page 74). You’ll see the Graphic Categories screen:
Figure 7-12. The Graphic Categories screen.
2. Choose a category of graphics from the list. Use the arrow scroll
buttons to move up and down the list.
3. Choose OK. The Graphics screen displays:
Figure 7-13. The Graphics screen.
7-22
¡
Adding Objects
Use the arrow buttons to step through thumbnail versions of the
graphics offered in the category shown. Each time you press a scroll
button, you’ll see six (or fewer, depending on how many graphics are
available in the category) new thumbnail graphics.
4. Select the thumbnail button that displays the graphic you want to
add to your label.
5. Click OK. The system adds the graphic object to your label.
To change graphics categories
1. Choose Change Category on the Graphics screen. You’ll see the
Graphic Categories screen (Figure 7-12 on page 7-22) again, which
lists all categories offered in your system.
2. Choose a category from the list and press OK. The Graphics screen
displays again, this time displaying thumbnail versions of graphics
from the new category you selected.
Adding HotShapes
HotShapes are pre-defined designs you can print on your label. If you
have the Color & Cut system, your printer can automatically cut out
these shapes. See CHAPTER 10: Working with Cut-outs, for more
information.
Working with Objects
¡
7-23
To add HotShape objects to your label, select the HotShape option on
the Insert Object screen (Figure 7-2 on page 7-4). The HotShape
screen displays.
Figure 7-14. The Hot Shapes screen.
Choose a HotShape by selecting one of the HotShape buttons. The
HotShape object is automatically added to your label on the Editor
window.
Hint! You can change the size, color, rotation, and location of a
HotShape object just like any other type of object, but you may
not open and edit a HotShape.
To cancel adding a HotShape and return to the Editor window, choose
Cancel.
Selecting Objects
You must select an object in the Editor window before you can move,
resize, copy, or edit it. (See Selecting in the Editor window on
page 4-7 for detailed information about selecting text objects using the
touch screen, the keyboard, or the mouse.)
7-24
¡
Selecting Objects
In brief:
To:
Do this:
Select an object
Touch the object
Select a different object
Touch another object. The new object
is selected.
Select multiple objects
Touch each object while holding
down the <Shift> key.
Select no objects or
deselect the object
selected
Touch the label background where
there are no objects. All objects will
be deselected.
You can tell an object is selected when a bounding box, which is a gray
rectangle that encloses the object, appears on the screen. The bounding
box has small squares, called selection markers, at the corners and
midpoints of the sides.
Note: Depending on the resolution of your machine and the features it
contains, the sides of the bounding box may be dim or may not
be visible at all. But the selection markers will always display to
indicate that an object has been selected.
If you select more than one object, the bounding box expands to enclose
all the objects. See Figure 4-3 on page 4-8 for an example that shows a
bounding box.
Hint! The ‘click’ you hear when you touch the screen indicates only
that you have touched the screen with enough force for the
system to recognize the touch. The click does not necessarily
indicate that you have successfully selected an object on the
screen.
Selecting a layered object
When you have multiple layered objects on a label, it can be difficult to
see and select the object of your choice. In some cases, you may be able
to move the objects aside temporarily to find the object you want, but
this alternative is not always practical on a crowded display screen.
Working with Objects
¡
7-25
To find and select a layered object
1. First, make sure you have an object, any object, selected on the
screen.
2. Press <Tab> to cycle through all the objects on the screen one by one.
Hint! To help identify the object selected, press <Object Properties>
and review the object’s characteristics.
Moving Objects
You can reposition objects on the Editor window by moving them by
touch, or with the arrow keys.
Hint! You can also assign a precise location for objects using the
options on the Size and Location tab of the object Properties
screens. See Setting options on the Size and Location
tab on page 7-36 for more information.
To move an object using the touch screen
1. Touch the object to select it.
2. Move your finger on the screen to take the object to its new location.
To move an object by keyboard
1. Select the object.
2. Press an arrow key on the keyboard.
3. Repeat pressing the arrow key or hold it down until the object is
where you want it.
Each key press moves the object by one-tenth of an inch, so the
procedure above works well for moving objects a small amount. If you
hold down the arrow key, the moving process goes a little faster. But to
move objects by a greater amount, there is a speedier process:
7-26
¡
Moving Objects
To move objects faster and farther
1. Select the object.
2. Hold down <Shift>.
3. Hold down the arrow key.
Sizing Objects
You have several options for sizing objects on the Editor window:
z Use the Increase Size or Decrease Size tools. This method is good
for small changes. See the Using Increase Size and Decrease
Size section below for instructions.
z Use the <Scale> key on the keyboard. Use this method for size
changes of 25% and greater. See Using the Scale function on
page 7-28 for instructions.
z Use the Object Properties tool or press the <Object Properties>
key to set the absolute size of an object. To learn about this process,
see the Changing object properties on page 7-32
Using Increase Size and Decrease Size
The Editor window toolbar provides these two size tools, which increase
or decrease the size of the selected object proportionally by 10% of its
original size each time you select the tool.
z When you select Increase Size, your selected object becomes 10%
larger than its original size. If you repeat Increase Size, your
selected object becomes 10% larger than its new size.
z When you select Decrease Size, your selected object becomes 10%
smaller than its original size. If you repeat Decrease Size, your
selected object becomes 10% smaller than its new size.
Use the Increase/Decrease Size tools when you want to make a small
size change, or when you need to make the change in 10% increments.
Working with Objects
¡
7-27
Hint! Increase/Decrease Size changes are always proportional,
which means that you change the width and height of the object
at the exact same rate of change. The shape of the object
remains the same, though the size changes.
To resize an object using the Size tools
1. Select the object.
2. Select Increase Size or Decrease Size.
The object remains selected, and the size changes by 10%.
3. Repeat Step 2 to continue changing the size by 10% of the original
size.
Using the Scale function
Use <Scale> on the keyboard when you want to resize an object by 25%
or more and still maintain its original proportions. When you use the
Scale function, you choose a percentage that will reduce or increase the
current size of the selected object by that amount. For example:
z When you choose 25%, the object is reduced to 25% of its current size.
If you repeat the process, the object is reduced to 25% of its new size.
z When you choose 150%, the object is enlarged to 150% of its current
size. If you repeat the process, the object is enlarged to 150% of its
new size.
Hint! Scaling is always proportional, which means that it changes the
width and height of the object at the exact same rate of change.
The shape of the object remains the same, though the size
changes.
To resize an object using <Scale>
1. Select the object
2. Press the <Scale> key on the keyboard.
7-28
¡
Sizing Objects
The Scale screen displays.
Figure 7-15. The Scale screen.
3. Choose one of the percent buttons.
or
Enter a percentage in the Percent field.
• Percent field minimum = 10%
• Percent field maximum = 500%
Hint! Use the Percent field for percentage amounts not provided on
the percent buttons.
If you enter a percentage outside the range, a system message directs
you to re-enter a valid value.
Scaling text objects
Using <Scale> on text objects is not recommended, as it may result in
the text wrapping to more or fewer lines on the label. (Resizing using
the Increase/Decrease Size tools may have the same result.) If the
Auto Size Font option on the Options tab of the Text Properties
screen is turned on, the text size changes as the object is scaled. See
Adding and formatting text objects on page 7-5 for information on
Text objects.
Working with Objects
¡
7-29
Scaling bar codes
The size of the human-readable text does not change when you use
<Scale> to resize a bar code. See Adding bar code objects on page 718 for information.
Copying and Pasting Objects
When you copy an object, the system leaves the object in its original
location, and places a copy of the object in the system’s internal memory.
This lets you paste the object into another location.
To copy an object
1. Select the object using any of the methods described in Selecting
Objects on page 7-24.
2. Press the <Copy> key, or use the Ctrl+C key combination.
A copy of the object is placed in the system’s internal memory. The
original stays where it is.
Hint! You can delete the original object while it is still selected by
pressing Delete or Ctrl+X.
To paste an object
1. Copy the object you want to paste.
2. Press <Paste>, or use the Ctrl+V key combination.
The object is pasted in the center of display screen. You can move it
to any location on the screen. Use the methods described in Moving
Objects on page 7-26.
Hint! You can paste multiple instances of an object by repeating
Paste or Ctrl+V.
7-30
¡
Copying and Pasting Objects
Changing Objects
You make changes to an object by opening and editing it, or by changing
its object properties.
Opening and editing an object
You must open an object for editing before you can make changes to it.
To open an object
1. With your label displayed in the Editor window, select the object to
be edited. Use any of the methods described in Selecting Objects on
page 7-24.
2. Choose Edit Object on the toolbar, or press <Edit Object> on the
keyboard. Depending on the type of object selected, you’ll see one
these screens:
Text object
Enter Text screen, described in Adding
and formatting text objects on page 7-5.
Variable text
object
Sequence screen, described in Creating
sequential labels on page 7-13, or Text
List screen, described in Creating text list
labels on page 7-16, depending on the type
of variable text.
Bar code object
Bar Code screen, described in Setting bar
code dimensions on page 7-20
Graphic object
Graphics screen, described in Adding
graphics objects on page 7-21.
To edit an object
Use the fields and options on the screen that displays after opening the
object, as shown in the table above, to make changes.
Working with Objects
¡
7-31
Changing object properties
Instead of manipulating the object you want to change within the
Editor window as described in the preceding sections, you can use the
options on the Properties screens to reset the properties of the objects.
The Properties option let you control the physical properties of your
objects, such as height, width, location, and color.
Important!
The object Properties screens, tabs, and options vary
according to the features your system offers and the
properties of the type of object you have selected.
All objects that you can place on a label have common properties, such
as height and width, location, and color. Some objects have properties
unique to their type, such as text alignment (text objects), or bar code
symbology (bar code objects). So while all the Properties screens have
many options in common, they have different titles and also offer
different options for each type of object.
The Properties screens and tabs displayed for each type of object are:
7-32
¡
Text objects
Text Properties screen, with tabs:
General
Size and Location
Font
Placement
Options
Variable text
objects
Text Properties screen, with tabs:
General
Size and Location
Font
Placement
Options
Bar Code objects
Bar Code Properties screen, with tabs:
General
Size and Location
Font
Placement
Options
Changing Objects
Graphic objects
Graphic Properties screen, with tabs:
General
Size and Location
Hot Shape objects
HotShape Properties screen, labelled
according to the HotShape selected, with
tabs:
General
Size and Location
The type of system you have also determines the options offered on each
tab. For instance, the Cut out object option does not appear at all on
the Properties screens of the Monocolor or Multicolor systems. Only
Color & Cut systems contain the Cut out object option. Also, some
options may be shown on the screen, but appear to be grayed out, which
means they are unavailable for your system or for that object type.
Hint! For text objects and HotShape objects, you can change a print
object to a cut out object and vice-versa. Go to the General tab
on the object’s Properties screen and choose the appropriate
option.
Remember, however, that no object can be both a print object
and a cut out object at the same time, so if you change a print
object to a cut out, you need to change it back again before you
can print it again. See CHAPTER 10: Working with Cutouts, for more information.
To change object properties
1. With your label displayed in the Editor window, select the object you
want to change, using any of the methods described in Selecting
Objects on page 7-24.
2. Choose Object Properties from the toolbar, or press <Object
Properties>.
Working with Objects
¡
7-33
You’ll see the a Properties screen with tabs and options appropriate
to the object selected. This is a sample Text Properties screen:
Print object is
assumed on
Monocolor
and Multicolor
systems
Available on
all systems,
for all objects.
For bar
codes, limited
to 0 and 90.
Available on
Color & Cut
system only
Available on
all systems,
for all objects
Available on all
systems, for all
objects
Figure 7-16. A generic Properties General tab.
The values shown on the screen are the current values of the selected
text object.
Note: Object Properties screens are not accessible from the Pipe
Marker or Right-To-Know applications. You must use the
<Preferences> key to change properties for those specialty
applications.
Setting options on the General tab
The General tab appears on the Properties screens for every type of
object. Use the options on the General tab to set the rotation, the fill,
the cut options, the line width, and to begin the select color process
Note: As noted below, options offered on the General tab vary
according to your system features.
7-34
¡
Changing Objects
The General tab options are:
Rotation
For all systems. Use the scroll arrows to
choose from the list of rotation angles. For
example, to rotate an object 45 degrees,
choose 45.
Note: For bar code objects, the only valid
values are 0 and 90 degrees.
After rotating an object, you may not set an
absolute size for that object. You may,
however, use the Increase Size and
Decrease Size tools to change the size. (See
Using Increase Size and Decrease
Size on page 7-27)
No fill/Solid fill
These options appear on the HotShape
Properties General tab only. Select to set the
default fill for the HotShape object. The fill
is the background pattern inside the object.
Choose:
• No fill to leave objects transparent.
• Solid fill to make the background inside
the object a solid color.
Print/Cut out
For the Color & Cut system only. Set to
indicate that the object is for printing or to
be cut out. In the Monocolor and Multicolor
systems, print object is the only option. See
Creating Cut Out Objects on page 10-4 for
complete information.
Cut bounding
box
For the Color & Cut system only. Use to
apply a bounding box to a print object, so the
object can be cut out. See Cutting Around
Objects on page 10-9.
Weeding
For the Color & Cut system only. Use to
apply a cut around the outside of a cut text
object. You can then strip the waste from
around the text. See Weeding cut out text
objects on page 10-6.
Working with Objects
¡
7-35
Line width field
For all systems. Use to set and to view a line
width for a frame for a text object. The
default is 0, which indicates that the object is
not framed. A sample of the line width you
select is shown next to the field. See
Figure 7-16 on page 7-34.
Select color
button
For all systems. Select to change colors for
the object. See Applying Color to
Objects on page 8-5.
Note: You may not change the colors of a
multi-color graphic object supplied by
the system. You may, however, change
the entire color of a single-color
graphic.
Setting options on the Size and Location tab
The Size and Location tab appears on Properties screens of all object
types. Use its options to set the height, width, and location of an object.
The following is an example of a (HotShape) Circle Properties Size
and Location tab screen:
Figure 7-17. The Circle Properties Size and Location tab.
7-36
¡
Changing Objects
To set the size of an object
You can set the absolute size of most objects by setting the height and
width on the Size and Location tab. When you set an absolute size for
an object, that object remains the same size regardless of other
operations you perform.
Note: If you previously rotated an object, the Size options are not
available on the Size and Location tab.
1. Select an object.
2. Press <Object Properties> to get to the object’s Properties screen.
3. Choose the Size and Location tab.
Note: To set height and width for bar code objects, we recommend that
you use the options on the Bar Code screen Dimensions tab
instead of the Size and Location tab. See Adding bar code
objects on page 7-18 for more information.
4. Enter a height in inches or millimeters in the Height field.
5. Enter a width in inches or millimeters in the Width field.
6. When you complete all settings changes on the Size and Location
tab, click OK. The size you set becomes the default size for the object.
To set the location of an object
The advantage to using the options on the Size and Location tab to set
the location for an object is that you can choose a precise location. This is
useful for laying out complex labels, or when you want to line up
multiple objects on a label.
To set location, think of the screen as a grid with the origin of 0,0 at the
upper left corner of the printable area of the label.
For example, if you set the Left field to two inches and the Top field
to one inch, the object prints two inches from the left of the label and
one inch from the top of the label.
Note: If you previously rotated an object, the Location options are not
available.
Working with Objects
¡
7-37
1. Press <Object Properties> to get to the object’s Properties screen.
2. Choose the Size and Location tab.
3. In the Left field, enter the number of inches or millimeters from the
left side of the printable area where you want to locate the object.
4. In the Top field, enter the number of inches or millimeters from the
top of the printable area where you want to locate the object.
5. If you have completed all settings changes, click OK. The location
you set becomes the default location for the object.
Setting options on the Font tab
Use the Font tab to change the font options for the selected text
object. The Font tab is included on the Text Properties screen and
on the Bar Code Properties screen.
Note: Changes you make using the Font tab options apply to the
entire text object, and may override formatting changes you
previously made to the text characters.
Figure 7-18. The Text Properties Font tab.
7-38
¡
Changing Objects
The options are:
Font
Lists the fonts installed on your system. As
you select a font, a preview displays in the
Font Preview box.
B
Bolds all the text in the entire object.
I
Italicizes the text in the object.
U
Underlines the text in the object.
Size (+ or -)
Determines the size of the characters.
Setting the type size here makes the
characters larger or smaller both on the
screen and on the printed label as well.
Setting options on the Placement tab
Use the options on the Placement tab to set justification and position
for text objects.
Figure 7-19. The Text Properties Placement tab.
Working with Objects
¡
7-39
Justification determines the horizontal alignment for a text object in
your label. Choose:
• Left for traditional left-to-right justification, with text positioned
against the left side of the text object
• Center to position the text in the horizontal center of the text
object
• Right to position the text against the right side of the text object
Position determines the vertical alignment of a text object in the label.
Choose:
• Top to position the text at the top of the text object
• Middle to position the text in the middle of the text object
• Bottom to position the text at the bottom of the text object
This sample label demonstrates both justification and position.
Left-justified text, top position
Centered text, middle position
Right-justified text, bottom position
7-40
¡
Changing Objects
Setting options on the Options tab
Use the options on the object Text Properties screen’s Options tab to
set various text object properties:
Figure 7-20. The Text Properties Option tab.
The options are:
Free form text
object
Choose to indicate that the selected text is a
free form text object, which means that the
object size is based on the amount and the
size of the text inside. If you change the
amount of text inside, the object size changes
too. This type of text object is the opposite of
a text object with boundaries.
Text object with
boundaries
Choose to indicate that the text object has
set boundaries. This type of text object is the
opposite of a free form text object.
Working with Objects
¡
7-41
Auto size font
Available only when a text object with
boundaries is selected. Choose to tell the
application to automatically set the point
size of the text to fit within the text object.
The appropriate point size is implemented
for your text.
The limiting dimension is determined by the
width or height of the text. When the text
meets either the horizontal or vertical
boundary, the sizing stops.
In variable text objects, the text object size
will be the same for each label generated, but
the size of the font may vary, depending on
the amount of text needed to fill the text
object. For example, if “fox” and “elephant”
are items in a text list, “fox” prints in a
larger font size than “elephant.
If you change the font size yourself, for
instance by using the Size option on the
Font tab, the system disables the Auto size
font option.
Note: This option is disabled for free form
text objects.
Reverse text
colors
Choose to reverse the text and background
colors on your label. The text assumes the
background color, and the background
assumes the text color.
• Reverse text colors option OFF:
• Reverse text colors option ON:
7-42
¡
Changing Objects
Vertical text
A
B
C
D
E
Choose to format the text vertically
instead of horizontally on your label.
The system automatically centerjustifies vertical text, so the
characters are aligned down the
center of the text box, as shown here
Hint!Free form text works best with
this option, but you are not restricted
from applying it to text with
boundaries.
Setting options on the Content tab
Please refer to Adding bar code objects on page 7-18 for information
about the Content tab.
Setting options on the Dimensions tab
Please refer to Adding bar code objects on page 7-18 for information
about the Dimensions tab.
Working with Objects
¡
7-43
7-44
¡
Changing Objects
CHAPTER 8
Applying Color
You apply color to your labels in several ways, depending on your
system and the supplies you have installed.
The topics that follow in this chapter tell you how to compose color
labels:
‰ Using color ribbon and tape supplies
‰ Applying color to objects
¡
8 -1
About Color
You determine the color choices for your labels by the supplies you
install.
When you compose a label, the system uses the ribbon supply installed
in your printer to determine which colors you can select for print colors,
and the tape supply to determine the background color. The information
your system needs is stored in the memory cell flag located on each
ribbon and tape cartridge. The system reads that information each time
you:
z
z
z
z
Turn on the system
Retrieve a file stored in memory
Change the tape or ribbon
Print any label
When you print a label, the system checks the contents and size of the
label against what it knows about the ribbon that is installed. If the job
requires that you install different or additional ribbons or tapes, the
system prompts you to do so at the appropriate time in the print process.
The system also checks the label background color against the installed
tape color, and may display a warning message if there is a discrepancy.
Hint! Be sure to see the Checking Supplies section in the Printing
chapter, beginning on page 11-11, for important information
about how your ribbon and tape choices affect the way your label
prints.
Ribbon color
The ribbon you install determines the color choices you have for the
objects you place in your labels. Depending on your system, you can use
several types of ribbon:
‰ Continuous single color ribbon, which contains one color
throughout the length of the entire ribbon. All three systems can use
this type ribbon. This type ribbon is sometimes referred to as
“monochrome,” because it contains a single color.
‰ Paneled ribbon, which has two or four colors and always includes
black. The panels are arranged sequentially in 8 inch (203 mm) or
8-2
¡
About Color
16 inch (406 mm) lengths on each ribbon. The printer makes
multiple passes over the tape to print those colors on the label. Only
the Multicolor and the Color & Cut systems can use paneled
ribbons.
‰ CYMK paneled ribbon, which has cyan, yellow, magenta, and
black panels of 8 inches (203 mm) or 16 inches (406 mm). The
printer uses all four color panels to produce 23 blended colors on
your labels. Only the Multicolor and the Color & Cut systems can
use CYMK ribbons.
‰ Continuous process color ribbon, which contains cyan, yellow,
magenta, and black in a continuous ribbon and produces blended
colors. Only the Multicolor and the Color & Cut systems can use
Continuous process color ribbons.
Depending on the ribbon installed, you can produce several types of
color on your printed labels:
‰ Single color uses a continuous single color ribbon or one of the
colors in a paneled ribbon:
• With the Monocolor system, the system prints the entire label
with the installed monochrome ribbon.
• With the Multicolor and Color & Cut systems, the system prompts
you for the correct color ribbons, if you applied multiple colors
when composing your label.
Note: If all objects on the label are the same color, the system prints
with the installed monocolor ribbon, even if the color of the
ribbon does not match the color of the objects.
‰ Spot color uses solid color ribbons, either paneled ribbons or
continuous single color ribbons that you must swap in when
required. Spot colors print without blending with other colors to
achieve the desired output color.
‰ Blended color uses the cyan, magenta, yellow, and black CYMK
ribbons, either paneled or continuous, that print in combination
with each other to achieve 23 pre-defined blended colors, including
black. This is sometimes referred to as full color printing.
Applying Color
¡
8 -3
In summary, your system and the installed ribbon together determine
what kind of color you can apply to objects when composing a label:
System:
Produces:
Monocolor model
z single color, using continuous color
ribbons or one of the colors in a paneled
ribbon
Multicolor model
z single color, using continuous color
ribbons or one of the colors in a paneled
ribbon
z multiple spot colors, using paneled or
continuous single color ribbons
z blended color, using CYMK paneled
ribbons or continuous process color
ribbons
Color & Cut model
z single color, using continuous color
ribbons or one of the colors in a paneled
ribbon
z multiple spot colors, using paneled or
continuous single color ribbons
z blended color, using CYMK paneled
ribbons or continuous process color
ribbons
Tape color
The tape you have installed in your system determines the background
color of your labels. The system assumes that the tape color you install
is the background color you want to use on your label.
Some template-driven applications may require specific background
colors for the template you choose. If you have the wrong color tape
installed for that template, at print time the system prompts you to
install the correct color tape.
8-4
¡
About Color
Applying Color to Objects
Your color choices and how you can use color for objects in your labels
depend on your system and the ribbon you have installed.
z With the Monocolor system, you can change the color of an object
from the print color to the background color, and vice-versa. This
means, for example, that if you have a red ribbon with a white tape
supply, you can:
Print the label with the object in red with a white background
or
Print the label with the object in white with a red background.
Hint! You can also inadvertently make an object disappear, if you
make it the same color as the background.
z With the Multicolor system, you can print monochrome, spot
color, and full color.
z With the Color & Cut system, you can print monochrome, spot
color, and full color.
With all systems, to apply color to an object, you select the object and
use whichever of these three methods is available:
z Press <Object Color> on the keyboard.
z Choose Object Color on the toolbar, shown here:
z Select the Color option, which appears on the Font screen that is
displayed when you press the Font button on the Enter Text
screen.
In all three cases, you’ll see Object Color screen.
About the Object Color screen
When you compose a label, the drawing color defaults to black
regardless of the color or type of ribbon you currently have installed.
You can select a color for the object on the Object Color screen, which
provides different options depending on your system and the ribbon
supplies you have installed.
Applying Color
¡
8 -5
Note: You may not change the colors of a multi-color graphic object
supplied by the system. You may, however, change the entire
color of a single-color graphic.
The Object Color screen differs according to your system and the
ribbon you have installed.
Choosing color on the Monocolor system
When you have the Monocolor system, if you select an object and choose
the Color option, the Object Color screen displays, similar to the one
shown here:
Color boxes
Figure 8-1. The Object Color screen for the Monocolor system.
In Figure 8-1, the installed ribbon is a continuous color ribbon, and the
installed tape is white.
When you click on one of the color boxes, the Current color field
displays a sample of that color, and tells you what part of your label will
print in that color.
8-6
¡
Applying Color to Objects
Choosing color on the Multicolor and Color & Cut
systems
If you have the Multicolor or the Color & Cut system, the options offered
on the Object Color screen also depend on the type of ribbon installed
at the time you choose the Color option.
If you swap in a different ribbon during construction of the label or
while editing it, the Object Color screen changes according to the
characteristics of the new ribbon, as described in the following sections.
With a continuous color ribbon installed
The Object Color screen looks similar to Figure 8-2 when you have a
continuous color ribbon installed on your Multicolor or Color & Cut
system:
The color boxes
show the colors
available in
continuous color
ribbons.
This box shows
the background
color (the tape
installed).
Figure 8-2. Object Color screen, continuous color ribbon on the Color & Cut system.
Hint! Use this screen to set object colors at composition time without
having to swap in each ribbon. You won’t have to swap in the
different ribbons until you print the label.
The color boxes show the continuous color ribbons available (including
the currently installed ribbon). The Current color field shows the color
Applying Color
¡
8 -7
of the currently selected object, or if there is no object selected, the
current print color.
Important!
If you are using a new supply color that you have not yet
named, it will not show on this screen. See Naming
supply colors on page 5-8 for instructions on how to
make your system recognize new colors.
The final box in the series in Figure 8-2 shows the background color.
When you choose that box, the Current Color text changes to
“Background.”
See Ribbon and color choices on page 11-16 for more information.
With a paneled ribbon installed
The Object Color screen looks similar to this when you have a paneled
ribbon installed:
The background
color (the color
of the installed
tape)
The color boxes
show the panel
colors of the
installed paneled
ribbon.
Figure 8-3. The Object Color screen with paneled ribbon on the Color & Cut systems.
This screen shows you the colors available on the paneled ribbon you
have installed. Choose a box to select a color for the object you have
selected. The Current color field shows the color of the currently
selected object, or if no object is selected, the print color.
8-8
¡
Applying Color to Objects
The final box in the series shows the color of the currently installed
tape. If you choose that box, the Current Color text changes to
“Background.”
The panel length of the currently installed ribbon is shown at the top of
the screen in the Installed Ribbon field. See Checking Length on
page 11-12 for information about how panel length affects your label
length.
With a CYMK ribbon installed
The Object Color screen looks like this when you have a CYMK ribbon
installed:
The
background
color
The 23 color
boxes show the
blended colors
this ribbon can
produce.
The current
media (tape)
color
Figure 8-4. The Object Color screen with CYMK ribbon on the Color & Cut systems.
You can choose any of the colors on this screen for your selected object,
except the final box in the series, which is the background (or tape
supply) color. The Current color: field shows you the color and the
name of the color you select, unless you choose the background color. In
that case, the text indicates “Background.” The Installed ribbon field
shows the panel length for the ribbon installed your machine.
See Checking Length on page 11-12 for information about how panel
length affects your label length.
Applying Color
¡
8 -9
Printing Color
See CHAPTER 11: Printing, beginning on page 11-1, for complete
information on printing your labels.
8-10
¡
Printing Color
CHAPTER 9
Working with Files
This chapter explains how to store labels you create on your system so
you can access them another time. You store them as files, and you
organize the files in file groups. Topics in this chapter include:
‰ About files and file groups
‰ How to create files
‰ How to save files and how to open saved files
‰ How to delete files
‰ How to use the My Templates option
Working with Files
¡
9 -1
About Files and File Groups
When you store a label, you name it and save it, and it becomes a file
on which you can then perform several operations. (You can also save
multiple labels in a single file, such as when you create a label set or
when you create labels with variable text. Refer to Creating Sets of
Labels on page 6-21 for information on label sets, and to Adding
variable text objects on page 7-11 for information on variable text
labels.)
When you save a file, the system prompts you to put it into a file group.
Ideally, your file groups contain labels with similar characteristics, such
as subject, orientation, or size, but you can group any files together in a
file group.
Hint! If you plan to print all the files in the file group in the same
print job, it’s best if the files are set in the same orientation and
use the same supplies. See Printing labels in a file group on
page 11-7 for more specific information.
The system saves the files in file groups in an internal storage area or
on a memory card attached to your system. (You can also save file
groups to a PC. See CHAPTER 12: Connecting to a PC, beginning on
page 12-1, for more information.)
Once you save a label as a file in a file group, you can:
z
z
z
z
z
9-2
¡
Open it
Add objects to it or remove objects from it
Print it by itself or print its entire file group at the same time
Create a new file of the same type
Delete it
About Files and File Groups
Saving Labels as Files
Every time you create a Custom label or a pre-designed template label,
you have the option to save it as a file and to put it in a file group, so you
can access it later.
Your label file is like a paper document you put in your file cabinet, and
file groups are like the file folders in which you put your papers. You can
organize similar label files into file groups in the same way as you
organize similar paper files into file folders.
When you have an open, unsaved label displayed in the Editor window,
there are two ways to save labels as files:
z By using the <Menu> key and following the prompts
z By using the <File Option> key and following the prompts.
There are two places you can save files as well:
z In your system’s internal memory
z On a compact flash memory card attached to your system. (See
Installing a compact flash memory card on page 2-12 for
information.)
Hint! You can also save files to a PC if you are connected to one. See
See CHAPTER 12: Connecting to a PC, beginning on page
12-1, for instructions.
Working with Files
¡
9 -3
To save a label as a file in internal memory
1. With the unsaved label displayed in the Editor window, press <File
Options>. You’ll see the File Options screen:
Figure 9-1. The File Options screen.
1. Choose Save File. You’ll see the Save in Group screen:
Disabled unless
memory card is
attached to
your system.
Figure 9-2. The Save in Group screen.
9-4
¡
Saving Labels as Files
2. The default group displayed in the New file group field is the name
of the application you used to create the file. You have several choices
for the New file group field:
• Accept the default as the name for the group
• Enter a new name.
• Choose a name from the list of existing groups.
Hint! If your label doesn’t fit into any particular category, you may
find it useful to create a general group like “My Saved Files.”
3. Select Next when you have completed the Save in Group screen. (If
you choose Cancel, the Save process is interrupted and you are
returned to the Editor window.)
You’ll see the Save File screen:.
The preview area
displays thumbnails of the
group’s saved
files as you scroll
through the Saved
files list.
Figure 9-3. The Save File screen.
If you have previously saved files in that File group, you’ll see them
listed in the Saved files box.
The system displays a thumbnail view of the label highlighted on the
Saved files list.
4. Type a name for your new file in the File name field.
Hint! You can select a name for your new file from the Saved files list
instead of typing a new name, but be careful not to overwrite an
Working with Files
¡
9 -5
existing label you want to keep. If you respond Yes when the
system asks you if you really want to replace the old file, the
system discards the old saved label and puts the new saved label
in its place. You cannot recover the discarded file.
5. Choose OK when you have named your file. The system saves the
new file and filename.
• If you choose Cancel, no file is created and you’ll see the unsaved
file on the Editor window.
• If you choose Back, you’ll see the Save in Group screen again,
where you can change the Group name or choose a different
group.
To save a file to a memory card
If your system has a compact flash memory card installed, you can save
the file and its file group to the memory card. (See Installing a
compact flash memory card on page 2-12 for information about
memory cards.)
1. With the unsaved label displayed in the Editor window, press <File
Options>. You’ll see the File Options screen (Figure 9-1).
2. Choose Save File. You’ll see the Save in Group screen:
Enabled when
memory card is
attached to your
system.
Figure 9-4. The Save in Group screen with memory card.
9-6
¡
Saving Labels as Files
3. Enable the Save group on card option. When you complete the file
saving procedure, the system will save the entire file group to the
memory card.
Note that existing file groups you previously saved on memory cards
are designated with (card) after their names.
4. Choose OK. You’ll see the Save File screen (Figure 9-3).
5. Enter a name for the file in the File name field.
6. Choose OK. The system saves the file and the file group to the
memory card.
Managing Files
You can open, edit, delete, or save the files you create to new groups.
Hint! You can also print all or some of the files in a file group at the
same time. See Printing labels in a file group on page 11-7
Opening saved label files
You can open files from the Main Menu screen or from within the
Editor window. Once the file is open and the label is displayed in the
Editor window, you can edit it, print it, add new labels, and do
anything else you can do to a newly-created file.
Working with Files
¡
9 -7
Note: When you open a saved file, you should be aware that the label
in the file may not match the size and color of currently installed
tape. When that is the case, the system displays the label with
the characteristics of the current tape. You may still proceed to
make changes, print, or perform any operations you can perform
in the Editor window.
To open a file from the Main Menu screen
1. Choose the Saved Files option. You’ll see the File Groups screen,
which lists all file groups you have previously saved:
Groups saved
on attached
memory card
Figure 9-5. The File Groups screen with memory card.
If you have a memory card attached, the File Groups screen lists
the file groups saved on the card also. Those groups are listed with
(card) shown after the group name.
If you have no files saved yet, the Group name list is blank, and the
Next button is disabled.
2. Choose the group in which you stored your file.
3. Press Next. (If you change your mind, press Cancel to return to the
Main Menu screen.)
9-8
¡
Managing Files
4. You’ll see the Open File screen:
Figure 9-6. The Open File screen.
5. Select the file you want to open on the Select file list.
6. Press OK to open the file. You’ll see the label (or the first label if the
file contains a series of labels) from the file you opened displayed in
the Editor window.
Alternatively, you can:
• Choose Cancel to cancel the operation and return to the Main
Menu screen.
• Chose Back to return to the previous screen.
To open a file from the Editor window
1. While in the Editor window, press the <File Options> key. You’ll
see the File Options screen shown in Figure 9-1 on page 9-4.
Working with Files
¡
9 -9
2. Choose Open Saved File. If you have an unsaved label currently
displayed, the system prompts you to save it or to discard it:
Figure 9-7. The Save Changes prompt.
(If you choose Yes, you’ll be prompted for File Group and File Name,
as described in Saving Labels as Files on page 9-3.)
3. After you deal with any unsaved labels, you’ll see the File Groups
screen, shown in Figure 9-5 on page 9-8.
4. Choose the File Group in which the label file is stored, then choose
OK. You’ll see the Open File screen, shown in Figure 9-6 on page 99.
5. Choose the file you want to open, and press OK. You’ll see the label
from the file you opened displayed in the Editor window.
Hint! You can also open a saved file from the Create New Label
screen that displays when you launch an option from the Main
Menu screen. For an example, see Figure 6-2 on page 6-3.
Editing files
Open the saved label file as described in Opening saved label files on
page 9-7. Once the label is displayed in the Editor window, you can
make changes, then print it or re-save it.
See Opening and editing an object on page 7-31 and Changing
Label Properties on page 6-28 for information about editing labels.
9-10
¡
Managing Files
Deleting files
When you delete a label file, the system deletes the file either from the
internal storage area or from the memory card, if you have one installed.
Note: Use caution when deleting files. Once you delete a file, you
cannot recover it.
To delete a label file
1. Press <File Options> on the keyboard.
2. On the File Options screen (shown in Figure 9-1 on page 9-4),
choose Delete File. You’ll see the File Groups screen (Figure 9-5 on
page 9-8).
3. From the Group name list, select the File group that contains the
file you want to delete.
4. Choose Next. You’ll see the Delete File screen:
Figure 9-8. The Delete File screen.
5. Select a file from the Saved files list, then choose OK. The system
deletes the file you selected, then returns you to the Editor window.
Working with Files
¡ 9-11
Printing Files
You can print a single file or you can print an entire file group. For
instructions, see Printing a single label on page 11-4, Printing
labels in a label set on page 11-6, and Printing labels in a file
group on page 11-7.
Transferring Files
You can transfer templates and other kinds of files from a PC to your
standalone system. This is useful in instances where you need to be able
to use a file that normally resides on your PC on your printer when it is
not connected to a PC.
Important!
We recommend that only experienced PC users attempt
file transfers from a PC to the standalone printer. The
underlying file structures are complex and you risk
losing data if your attempt is unsuccessful.
See Transferring Files from a PC on page 12-8 for information.
Using My Templates
The My Templates option on the Main Menu screen appears only if
you or someone in your organization has previously downloaded, copied,
or moved a file to your system using Microsoft ActiveSync. (ActiveSync
is software your system uses to communicate with your PC, when you
have one connected.) Otherwise, you will not see it on the Main Menu.
See CHAPTER 12: Connecting to a PC, beginning on page 12-1 for
information about ActiveSync.
9-12
¡
Printing Files
Accessing template files
You can access template files you created, or that you or someone in
your organization has downloaded to your system, through My
Templates. You may not access the template files supplied with the
applications on your system.
Note: When you download template files to your system for the first
time, you must re-start your system before you can use the My
Templates feature. See Managing files and folders on a
PC on page 12-10 for instructions.
To access My Template files
1. Choose My Templates from the Main Menu screen.The Select
Template screen displays:
Enabled only
if template is
scalable
The preview
area displays
thumb-nails of
the templates
as you scroll
through the
list.
Figure 9-9. The Select Template screen.
2. Choose a template from the list of template files. Note that the
preview area displays thumbnails of the selected file.
3. Choose Next to begin the template prompt sequence. Complete the
prompts as instructed to make the label.
Working with Files
¡ 9-13
Changing My Template label size
Use the Change Size button on the Select Template screen (Figure 99) to customize the size of the label you are creating.
Note: This option is applicable only if the template is scalable.
Follow the instructions in the section Changing Labels on page 6-25.
9-14
¡
Using My Templates
CHAPTER 10
Working with Cut-outs
If you have the Color & Cut system, read this chapter for
information about the cut out functions.
(If you have the Monocolor system or the Multicolor system, the
information in this chapter is not applicable to your system.)
This chapter defines and describes the capabilities of the plotter cutter
included in your system. Topics include:
‰ About cutting
‰ Creating cut out objects
‰ Cutting print objects
‰ Cutting frames
‰ Calibrating the cutter
Important!
See Appendix B: Cutter Maintenance for
information about adjusting and replacing the plotter
cutter stylus, and for cleaning the plotter cutter stylus.
¡
10-1
About Cutting
The term “cut” is used in multiple ways in the Color & Cut system. To
help you avoid confusion, the terms as used are defined here:
10-2
¡
Cut
The standard Microsoft Windows “Cut” command, which
means removing an object from its current location and
temporarily storing it for later retrieval. (This term is
not used in this chapter.)
Cut out
The action of cutting out objects or text using the plotter
cutter inside your printer. The cutter follows the shape
of the object or text. An object that is cut out cannot be
printed.
Cut out
frame
The action of cutting out a label that has been framed.
You apply a frame to a label using the Label Properties
options (See Adding a label frame on page 6-32). The
plotter cutter cuts around the outside edge of the frame
line.
Also, when you apply the Supply Saver option or are
printing multiple copies, the system performs this action
automatically. (See Supply saver option on page 11-22
for more information.)
Cut
bounding
box
The action of cutting around an object that is enclosed by
a cut bounding box. The plotter cutter cuts the box
shape, not the shape of the object inside it.
Print
To produce or to output the contents of the current file.
For the Color & Cut system, the labels in a file may
include both printed objects and cut out objects, even
though print objects may only be printed and cut out
objects may only be cut out.
Shear
A straight cut through the tape and liner that separates
the output label from the remaining tape supply.
Weeding
A cut around the outside of a cut text object.
About Cutting
The Color & Cut system is equipped with a plotter cutter, which means
the system can:
z Cut out objects that you have designated as a Cut out Object on the
Insert Object screen. The cutter cuts out the actual shape of the
object.
Important!
Objects cannot be both print objects and cut out objects
at the same time. See Adding cut out objects on
page 10-4 for details.
z Cut out around a cut bounding box you can create for some print
objects. A cut bounding box is a border you can set around objects
that you want to print AND cut. See To apply a cut bounding box
to an object on page 10-9 for instructions.
z Cut out around a frame you add to a label. See To cut around a
label frame on page 10-10 for instructions.
z Perform weeding on cut out objects. See To perform text
weeding on page 10-6.
Table 10-1 shows your cutting options, listed by item:
TABLE 10-1. Cut
options.
Item
Can be cut out (not
printed)
Can be printed and
cut around
Text object
Yes
Yes
Yes
Yes
No
Yes
Bar code object
No
Yes
HotShape object
Yes
Yes
Label frame
No
Yes
Graphic object
• Most Adobe

Illustrator vector
graphics
• Bitmap and vector
graphics
(For additional information about these object types, see About
Objects on page 7-2.)
Working with Cut-outs
¡
10-3
Creating Cut Out Objects
You create cut out objects by adding them to a label, the same way you
create and add print objects. Once you choose the Cut out object
option, your other choices are limited, however, to objects that may be
cut out. See Table 10-1 for a list of those objects
Also, not all tape supplies are appropriate for cutting. If the cutter
cannot use the tape installed in your printer, the Cut out option on the
Insert Object screen will be grayed out.
Adding cut out objects
When you add objects to your label, the Insert Object screen gives you
the choice to insert a Print object or a Cut out object, as shown here:
Figure 10-1. The Insert Object screen on the Color & Cut system.
z If you choose Print object, you may only print the object, although
in some cases, the object may be cut around. See Cutting Around
Objects on page 10-9 to learn how to cut around a print object.
z If you choose Cut out object, the object may only be cut out, and not
printed.
10-4
¡
Creating Cut Out Objects
Hint! You can change some existing print objects to cut out objects and
vice-versa, by going to the General tab on the object’s
Properties screen and choosing the appropriate option. See
Changing object properties on page 7-32 for instructions.
To create a cut out object
1. From the Editor window (shown in A sample Editor window
with cut bounding box displayed. on page 10-10), choose Insert
Object.
2. On the Insert Object screen (Figure 10-1), choose Cut out object.
3. Select the type of object you want to cut out. The type you choose
determines the screen you will see next:
If you choose:
You’ll see:
Text object
The Enter Text screen (Figure 7-3 on
page 7-6). You can choose from these
fonts for cut out text objects:
• Arial 65 for BRC
• Arial for BRC
• Times New Roman for BRC.
Only normal text is supported. Cut out
text may not be bolded, italicized, or
underlined.
Variable Text object
The Data Source screen, shown in
Figure 7-6 on page 7-12 and described
in Choosing a data source on page 712.
Graphic object
The Graphics screen, shown in
Figure 7-13 on page 7-22, with special
options for cut out graphics listed.
HotShape object
The HotShapes screen, shown in
Figure 7-14 on page 7-24,
Working with Cut-outs
¡
10-5
Cutting out text objects
The cutter cuts out each individual character in a Text cut out object.
Hint! See Weeding cut out text objects on page 10-6 to learn how to
make an additional cut around the cut out text, for ease of use
when removing the cut out characters.
To cut out text objects
1. After selecting the Cut out object option on the Insert Objects
screen, choose Text.
2. On the Enter Text screen (shown in Figure 7-3 on page 7-6), enter
the characters you want to cut out.
3. Press OK when you’re finished. You’ll see the cut out new text object
on the Editor window.
4. Choose Print to cut out the object.
Weeding cut out text objects
Your Color & Cut system can perform weeding on cut out text objects.
Weeding makes it easier for you to strip out waste from around cut text
characters.
In the weeding process, the cutter cuts a border around a cut out text
object. In a text object with multiple lines of text, each line gets its own
cut out border.
To perform text weeding
1. Create a cut out text object as described in the Cutting out text
objects section above.
2. With the cut out text object displayed in the Editor window, select
the object.
3. Press <Object Properties> or select the Object Properties tool.
10-6
¡
Creating Cut Out Objects
4. You’ll see the Text Properties screen, General tab:
Figure 10-2. The Text Properties screen for a cut out object
5. Check the Cut bounding box option.
6. Check the Weeding option.
7. Choose OK.
8. Choose Print to cut out your label.
Cutting out variable text objects
You might use variable text cut out objects to create and cut out the
labels you create for names in a list of names, or to cut out a series of
numbers you want to use for marking items. (See Adding variable
text objects on page 7-11 for more information.)
To cut out variable text objects
1. After selecting the Cut out object option on the Insert Objects
screen, choose Variable text.
2. You’ll see the Data Source screen (shown in Figure 7-6 on page 712). Choose:
Working with Cut-outs
¡
10-7
• Sequence to create Sequential labels, with variable text objects
consisting of increasing or decreasing numbers or alphabetic
letters. Refer to Creating sequential labels on page 7-13.
• Text list to create Text list labels, with variable text objects
consisting of a list of items you create. Refer to Creating text list
labels on page 7-16.
3. When the creation sequence is complete and you are back in the
Editor window, choose Print to process the labels and cut out the
variable text objects.
Cutting out graphic objects
Not all graphic objects may be specified as cut out objects. The system
offers only graphics suitable for cutting out when you choose the
Graphics button on the Insert Object screen, and does not allow you
to specify a graphic object as a cut out object if it is not suitable for
cutting out.
To cut out graphic objects
1. After selecting the Cut out object option on the Insert Objects
screen, choose Graphic.
2. You’ll see the Graphics Categories screen (shown in Figure 7-12 on
page 7-22). Select a category and choose OK.
3. You’ll see the Graphics screen (shown in Figure 7-13 on page 7-22.)
Select a graphic and choose OK.
4. When the creation sequence is complete, choose <Print>, which
processes the labels and cuts out the graphic objects.
Cutting out HotShape objects
HotShapes are especially suited for cutting out. You can cut out stars,
circles, arrows, and other shapes. See Adding HotShapes on page 7-23
for information about the HotShapes available on your system.
To cut out HotShapes
1. After selecting the Cut out object option on the Insert Objects
screen (Figure 10-1 on page 10-4), choose HotShapes.
2. You’ll see the HotShapes screen. Select the HotShape object you
want to add as a cut out.
10-8
¡
Creating Cut Out Objects
3. Your HotShape displays on the Editor window. Choose Print to
process the label and cut out the HotShape.
Cutting Around Objects
While objects may not be both print and cut out objects at the same
time, there is a way to cut around some print objects. You can apply a
cut bounding box to a print object, which is like adding an invisible
border around the object. The system then cuts around the cut bounding
box that encloses your print object. You can apply cut bounding boxes to
all types of print objects: text, graphics, HotShapes, and even bar codes.
Hint! You can also apply cut bounding boxes to cut out objects, to
make it easier to strip the waste material from around the cut
out object.
To apply a cut bounding box to an object
1. Create your label in the normal way, adding objects as described in
Adding Objects on page 7-3.
2. With your label displayed on the Editor window, select the object to
which you want to apply a cut bounding box. If you have many
layered objects on the screen, use <Tab> to cycle through the objects
to find the one you want to use. (For more information, see Selecting
a layered object on page 7-25.)
3. Select the Object Properties tool or press the <Object
Properties> key.
You’ll see the Properties screen appropriate for the type of object
you selected. The values in the fields on the Properties screen
reflect the current properties of the object selected.
Working with Cut-outs
¡
10-9
Check the Cut bounding box option on the General tab, and choose
OK. Your label displays again in the Editor window, with the cut
bounding box indicated around the chosen object.
Figure 10-3. A sample Editor window with cut bounding box
displayed.
When you print your label, the cutter cuts around the borders of the cut
boundary box.
Cutting Around Label Frames
You can add a frame around the edge of a label in the shape of a
rectangle or a rectangle with rounded corners. If you have the Color &
Cut system, you can also choose to cut the label around the frame
boundaries.
To cut around a label frame
1. After you have created your label and it is displayed in the Editor
window, press the Label Properties key. You’ll see the Label
Properties screen, which has a Size tab and a Frame tab.
10-10
¡
Cutting Around Label Frames
2. Choose the Frame tab:
The Line
width and the
Line Color
options are
not available
if Cut out
frame is
enabled.
Figure 10-4. The Label Properties screen, Frame tab., on the
Color & Cut system.
3. Select a Frame shape option: Rectangle or Rounded rectangle.
4. Check the Cut out frame option.
5. When you finish setting Label Properties options, click OK. See
Adding a label frame on page 6-32 for detailed information about
the Label Properties options.
Working with Cut-outs
¡ 10-11
Calibrating the Cutter
If your cuts are not aligned correctly, you can adjust the plotter cutter
calibration values previously set at the factory. You begin by using the
Setup option on the Main Menu screen to calibrate the cutter.
Setting cutter calibration values
When you enter values in the Cutter Calibration fields, the values must
be positive or negative whole numbers. Each increment of the number
adjusts the cut made by .001 inch. For instance:
1 sets a positive change of .001 inch (.0025 mm)
-1 sets a negative change of .001 inch (.0025 mm)
2 sets a positive change of .002 inch (.005 mm)
-2 sets a negative change of .002 inches (.005 mm)
Where the change occurs depends upon the field you set:
In the Horizontal(x) field:
• Positive values adjust the cutter toward the machine.
• Negative values adjust the cutter toward the leading edge of the
tape.
In the Vertical(y) field:
• Positive values adjust the cutter toward the bottom edge of the
tape.
• Negative values adjust the cutter toward the top edge of the tape.
10-12
¡
Calibrating the Cutter
Figure 10-5 may help show how your calibrations affect your labels. The
intersection of the x,y axes represents the center point of your label:
Top edge
Leading edge
Machine
Bottom edge
Figure 10-5. Cutter calibration axes
To calibrate the cutter
1. On the Main Menu screen, select Setup.
2. On the System Setup screen, choose the Hardware tab:
Figure 10-6. The System Setup Hardware tab
Hint! Write down the values (which were individually set at the
factory) before you change them, in case you want to restore the
defaults.
Working with Cut-outs
¡ 10-13
3. Enter a value in the Horizontal (x) field. The value must be a
positive or negative whole number.
4. Enter a value in the Vertical (y) field. The value must be a positive
or negative whole number.
5. Choose OK.
Note: You must close down and restart your printer for new settings to
take effect.
Restoring default cutter calibration settings
To restore factory set calibration settings, you must re-enter the original
values on the Hardware tab. Your system ships with a label inside the
printer applied at the factory that lists those values.
To restore default calibration settings
1. Locate the factory-installed label on your machine.
2. On the Main Menu screen, select Setup.
3. On the System Setup screen, choose the Hardware tab.
4. Enter the original value in the Horizontal (x) field.
5. Enter the original value in the Vertical (y) field.
6. Choose OK.
10-14
¡
Calibrating the Cutter
CHAPTER 11
Printing
This chapter tells you how to print the labels you create. Topics include:
‰ Printing labels and sets of labels
‰ Printing label file groups
‰ Checking supplies at print time
‰ Setting default print options
‰ How to save supplies
‰ Using overprinting
¡
11-1
Printing Labels
Most of the time, printing a label is a very simple process. When you
finish creating a label or have opened a saved label, with the label
displayed in the Editor window, you press the <Print> key or choose
the Print tool (shown here at the left).
You may print a single label or multiple copies of a single label, or all
labels in a label set, including variable text labels. You can also use
Advanced print features to print partial label sets or file groups.
The processes described here assume that the supplies installed in your
printer match the label you want to print. See Checking Supplies on
page 11-11 for information about how the system prompts for supplies
when it processes jobs, and what you do to meet the requirements.
About pages
You’ll see references to pages in the print discussions that follow. It’s
helpful to understand that a page is not the same as a label, especially if
you print multiple small labels or entire file groups. Information about
both those cases follow in the sections in this chapter. (For the majority
of print jobs, one page contains one label.)
A page is the area between the leading edge of the tape (where
the label starts), and the shear cut. A page can contain one or more
than one label, and the minimum size for a page is two inches or 51 mm.
See Figure 11-1 and Figure 11-2 for illustrations of pages.
Hint! The shear cut is the straight cut your system makes through
the tape and liner. This cut separates the output label from the
remaining tape supply.
Single label on a page
For most print jobs, one page contains one label. A label may or may not
use up an entire page. For example, if the label you create is shorter
11-2
¡
Printing Labels
than the two inch (51mm) minimum page length, the label and page
print like this:
Your actual
label length
System
shears here
A single page
Figure 11-1. Sample short label.
Note: The label length and shear lines in Figure 11-1 are shown to
illustrate the concepts discussed here. Those lines will not
display on your screen.
Since two inches (51 mm) is the minimum supply length the system
permits for reliable delivery of a label, the shear cut is at two inches,
although your label is only one inch long. (You will need to trim the
excess supply by hand.) See Checking Length on page 11-12 for more
information.
Multiple labels on a page
You may print multiple labels on a single page when the Supply saver
option on the Printing tab of either the System Setup screen or the
Preferences screen is enabled. (See Supply saver option on page 1122 for more information.)
Printing
¡
11-3
For example, if you submitted a print job for five copies of this label, and
the Supply saver option is ON, the output looks like this:
First page of print job
Final page of print job
Figure 11-2. Sample labels with Supply saver option enabled.
Printing a single label
Printing a single label is a simple two-step process.
1. With the label you want to print displayed in the Editor window,
press <Print> or choose the Print tool on the toolbar. You’ll see the
Print screen:
Figure 11-3. The Print screen.
11-4
¡
Printing Labels
2. Choose OK. You’ll see the Preparing to Print screen while the
printer processes your label.
Figure 11-4. The Preparing to Print screen.
The printer prints, shears, and delivers your label.
Printing multiple copies of a single label
This process requires a single additional step:
1. With the label you want to print displayed in the Editor window,
press <Print>. You’ll see the Print screen (Figure 11-3).
2. Enter the number of copies of the label you want to print in the
Copies field.
3. Choose OK. You’ll see the Preparing to Print screen (Figure 11-4),
which tracks the system’s progress as it processes each of the copies.
Note: If the Supply saver option is set to ON in the Printing tab
screen, the total number of labels shown in the Label field may
look incorrect. This is because the printer is counting the total
number of pages in the job instead of the number of labels, and it
may be possible to fit more than one label on a page. See About
pages on page 11-2 and Supply saver option on page 11-22
for more information.
Printing
¡
11-5
Printing labels in a label set
When you know in advance that you want to print a group of labels all
at the same time, you can create a label set. The section Creating Sets
of Labels on page 6-21 tells you how to create label sets. (Be sure to
note the guidelines to follow when creating the set to assure the print
job will go smoothly.)
The following procedures describe how to print a set of labels or part of a
set of labels.
To print a label set
1. When the label set is complete (see Creating Sets of Labels on
page 6-21), choose <Print>. The Print screen displays, as shown in
Figure 11-3.
The default setting of 1 in the Copies field means that the printer
will print one copy of each label in the set. You can make multiple
copies of each label in the set by changing this number.
2. Choose OK on the Print screen to start the print job. You’ll see the
Preparing to Print screen (Figure 11-4), which tracks the system’s
progress as it processes each of the labels in the set.
To print a subset of a label set
Use this procedure when you do not want to print all labels in a label
set.
1. When the label set is complete (see Creating Sets of Labels on
page 6-21), or you have opened a file containing a label set, choose
<Print>. The Print screen displays, as shown in Figure 11-3.
11-6
¡
Printing Labels
2. Choose the Advanced button. You’ll see the Advanced Print
screen:
Figure 11-5. The Advanced Print screen for label sets.
3. In the Labels from field, enter the number of the first label in the
set you want to print. In the to: field, enter the number of the final
label you want to print.
4. Choose OK. You’ll see the Print screen (Figure 11-3) again.
5. Choose OK on the Print screen to start the print job. You’ll see the
Preparing to Print screen (Figure 11-4), which tracks the system’s
progress as it processes the labels in the set you chose to print.
Printing labels in a file group
When you save labels as files, the system automatically prompts you to
classify them into file groups. One of the advantages of saving similar
files into the same file group is that you can save time by printing all
label files in the group at the same time. You print file groups using the
Advanced features available from the Print screen.
Hint! If you plan to print all the files in a file group in the same print
job, for best results, set the labels in the files in the same
orientation, and use the same ribbon and tape supplies.
Printing
¡
11-7
Note that some restrictions apply when you print file groups:
z You may not choose a range of files to print when printing a file
group. You must print all files in a file group, or only a single file
from the group.
z Do not mix label application types within file groups. Labels created
using the QuickText, Pipe Marker, and Right-to-Know applications
will not print with the file group if labels from other applications are
included in that group. You may still print those labels individually,
of course.
z For best results, do not plan to swap paneled and continuous color
ribbons within the same print job.
To print labels in a file group
1. With any file from the group you want to print open in the Editor
window, press <Print>. You’ll see the Print screen (Figure 11-3).
2. On the Print screen, enter the number of copies you want for each
label in the file group.
Hint! The printer assumes the number of copies you enter applies to
every label in the file group, including any files in the group that
generate multiple labels.
11-8
¡
Printing Labels
3. Choose Advanced. You’ll see the Advanced Print screen, with
your current File group shown named on the screen:
Figure 11-6. The Advanced Print screen with open file group.
4. Choose the Print files in file group option. (Note that the Special
Print options are now grayed out, and the File Group button
becomes available.)
5. Choose OK. You’ll see the Print screen (Figure 11-3).
6. Choose OK on the Print screen. You’ll see the Preparing to Print
screen (Figure 11-4), where you can track the printer’s progress
while it processes and prints the labels and pages in the file group.
To print a different file group
You can actually print any file group when you have any label displayed
in the Editor window. It just requires a couple more steps:
1. Follow steps 1-4 in the To print a file group procedure above.
Printing
¡
11-9
2. Choose the File Group button. You’ll see the File Groups screen:
Figure 11-7. The File Groups screen.
3. Choose the file group that contains the files you want to print, then
OK. The Advanced Print screen displays again, now with the name
of the file group you selected displayed on the screen.
File Group name
you selected
Figure 11-8. The Advanced Print screen for File Group printing.
11-10
¡
Printing Labels
4. Choose OK. You are returned to the Print screen (Figure 11-3).
5. Choose OK on the Print screen to start the print job. You’ll see the
Preparing to Print screen (Figure 11-4), which tracks the system’s
progress as it processes and prints each file in the file group.
Checking Supplies
When you choose OK to start a print job, the system checks the current
label for size, length, and color against the supplies installed. The
information your system needs is stored in the memory cell flag located
on each ribbon and tape cartridge. The system reads that information
every time you print any label.
If the installed supplies are not adequate or appropriate for the print
job, in most cases you’ll see a system message describing the problem,
and prompts for the required supplies. But keep in mind that it’s always
a good idea to install the supplies you want to print with before you
compose a label.
Checking Size
First, the system checks the size of the printable area of the label in the
print job against the tape you have installed. The printable area is what
is left after the margins are taken into account. Margins vary according
to the size of the tape supply.
Hint! The view of your label on the display screen is a good
representation of how it will print. Correct any size
discrepancies before printing to avoid wasting supplies.
When an object on a label size extends beyond the printable
area of the installed tape, there are two possible results:
z If the label is one you just created, the system prints the label
anyway. Objects or portions of objects beyond the printable area of
the tape can be truncated.
Printing
¡
11-11
z If the label is a saved label you have opened to print, the system
displays a message prompting you to change the tape supply.
When the label size is smaller than the printable area of the tape,
the system proceeds to print your label without displaying messages,
but how it prints varies according to how many labels the job contains
and the system settings:
z If the job has just a single label, the system prints the label as is.
z If the job contains multiple labels, the system checks the Supply
saver system setting.
With Supply saver ON, the system saves tape and ribbon by
arranging labels of the same size together in the print queue. With
the Monocolor system and the Multicolor system, the printer adds
dashed lines to show you where to cut the labels apart. On the
Color& Cut system, the printer cuts the labels apart for you.
With Supply saver OFF, the system prints the labels in the normal
way: one per panel, one at a time.
See Supply saver option on page 11-22 for information and examples.
Checking Length
The system uses the ribbon supply installed in your printer to
determine the maximum printable length for a label. When you start a
print job, the system checks the length of your label page and compares
it against the information it records from your ribbon’s memory cell flag.
Important!
11-12
¡
Checking Length
The view of your label on the display screen is usually a
reliable representation of how it will print. You should
correct any size discrepancies before printing to avoid
wasting supplies.
Minimum length
Two inches (51 mm) is the minimum supply length the system permits
for reliable delivery of a label. If your label is shorter, the system
automatically lengthens the page to meet the required minimum. The
content and size of your label on the page remains the same. You can
trim off the excess tape by hand.
Hint! If you turn the Supply Saver option on, you may be able to
print multiple copies of a short label that fill up the two inch
minimum page length. For instance, if you printed two copies of
the label shown in Figure 11-1 on page 11-3, Supply saver
would stack them vertically, using up the minimum page area.
See Supply saver option on page 11-22 for instructions.
Maximum length
The page length the system supports is determined by the installed
ribbon. The maximum supported lengths are:
z For single-color label printing using continuous color (monochrome)
ribbons, 100 inches or 2540 mm.
z For multi-color label printing using continuous color (monochrome)
ribbons, 38 inches or 965 mm.
z For printing using paneled ribbons (both spot-color paneled ribbons
and CYMK paneled ribbons), the panel length. Panels are 8 inches
(203 mm) or 16 inches (406 mm).
When you create a label with the supply installed that you intend to
print with, if the label length is longer than the supported print length
of the installed ribbon, you’ll be able to see it on your display screen, as
shown in Figure 11-9.
Hint! Keep in mind that other changes besides color can affect the
length of the label. For example, changing the font size or
adding an object may increase the length of the text.
Also keep in mind that in some cases, the printer shows your label as
truncated on the screen (as in Figure 11-9) and when you choose Print,
it prints the label truncated as shown.
Printing
¡
11-13
In other cases, the printer displays your label at the length you set it or
as set by the template you used to create the label, but when you choose
Print, displays a message and does NOT print the label until you correct
the length condition.
For example, if you open a file with a label with a set length, the label is
displayed with the correct length on the screen. If the label is too long to
print on the current supply, you’ll see a message telling you so, and
you’ll be returned to the Editor window. You won’t see the label length
truncated on the screen, as shown in Sample of label too long for
installed ribbon. on page 11-14. You then have the option to:
z Install a longer panel ribbon
z Install a continuous color ribbon
z Shorten the label length
In this case, you must make one of these changes, or you will not be able
to print this label.
When the printer truncates labels
Figure 11-9 is an example of a label with an object placed beyond the
label length acceptable to the installed ribbon, where the printer will
truncate the label when you print it:
Maximum label
length
RED
BLUE
GREEN
RE
This object
extends beyond
the length limit,
so will be
truncated as
shown.
Figure 11-9. Sample of label too long for installed ribbon.
For the label shown in Figure 11-9, the installed ribbon is a continuous
color monochrome ribbon, and the circles shown are to be printed in
various colors, as labeled. This combination carries a maximum
11-14
¡
Checking Length
supported length restriction of 38”. The label shown on the screen is
over 38” long. Note that the display indicates the cutoff point at 38”.
If you attempt to print this label as it is, the printer truncates the job at
the maximum length of 38”, without displaying a warning message. The
part of the circle that extends beyond 38” does not print, just as shown
on the display screen.
Non-truncating conditions
You see the actual set label length on your display screen, and the
system will not automatically truncate a label that exceeds the
maximum length allowed for the supplies installed, under these
conditions:
z When you create a label with continuous color ribbon installed, with
single color objects, unless the objects you added to the label extend
beyond the 100” maximum length for this type print job.
z When the length is set for the label, either by you when you create
the label, or by the template you used to create the label.
z When you save your label, then retrieve it again with a panel ribbon
installed, you will see the actual set label length indicated on the
screen.
In these cases, when you attempt to print the label, the system displays
a Label Too Long message, and you must correct the label before
proceeding.
Cut out label length
The maximum length for cut out labels is 38” or 965 mm. See
CHAPTER 10: Working with Cut-outs, beginning on page 10-1, for
more information about cut out labels.
Printing
¡
11-15
Checking Color
When you compose a label, the system uses the ribbon supply installed
in your printer to determine which colors you can select. (See
CHAPTER 8: Applying Color, beginning on page 8-1for more
information.)
When you print the label, after completing the length check described in
the preceding section, the system checks your label against what it
knows about the ribbon that is installed. If the job requires that you
install different or additional ribbons, the system prompts you to do so
at the appropriate time in the print process.
Note: For best results, we recommend that you do not plan to swap
paneled and continuous color ribbons within the same print job.
The system also checks the label background color against the installed
tape color, and displays a warning message if there is a discrepancy.
Ribbon and color choices
Depending on your system, you can use several types of ribbon:
‰ Continuous single color ribbon, which is one color throughout
the length of the entire ribbon. All three systems can use this type
ribbon.
‰ Paneled ribbon for spot color, which has two, three, or four colors
in panels of 8 inches (203 mm) or 16 inches (406 mm) long on each
ribbon. The printer makes multiple passes over the ribbon to print
those colors on the label. Both the Multicolor and the Color & Cut
systems use paneled ribbons.
‰ CYMK ribbon, which has cyan, yellow, magenta, and black panels
of 8 inches (203 mm) or 16 inches (406 mm). The printer uses all
four color panels to produce a range of blended colors on your labels.
The Multicolor and the Color & Cut systems can use CYMK ribbons.
11-16
¡
Checking Color
Depending on the ribbon installed, you can produce several types of
color on your printed labels:
‰ Single color uses a continuous single color ribbon or one of the
colors in a paneled ribbon. If you apply multiple colors when
composing your label:
• With the Monocolor system, the system prints the entire label
with the installed monochrome ribbon.
• With the Multicolor and Color & Cut systems, the system prompts
you for the correct color ribbons.
Note: If all objects on the label are the same color, the system prints
with the installed ribbon, even if the color of the ribbon does not
match the color of the objects.
‰ Spot color uses solid color ribbons, either paneled ribbons or
continuous single color ribbons that you swap in when required.
Spot colors print without blending with other colors to achieve the
desired output color.
‰ Blended color uses the cyan, magenta, yellow, and black CYMK
ribbons, either paneled or continuous, that print in combination
with each other to achieve pre-defined blended colors. This is
sometimes referred to as full color printing.
Hint! When a CYMK ribbon is installed, the system assumes that you
want to print in blended color, even if all the objects on your
label are the same color. For more efficient use of supplies, you
may want to install a continuous color ribbon when you are
printing a single color.
Printing
¡
11-17
In summary, your system and the installed ribbon together determine
what kind of color you can produce:
System:
Produces:
Monocolor model
z single color
Multicolor model
z single color
z multiple spot colors using paneled or
continuous single color ribbons
z blended color, using CYMK ribbons,
paneled ribbons, or continuous single
color ribbons
Color & Cut model
z single color
z multiple spot colors using paneled or
continuous single color ribbons
z blended color, using CYMK ribbons,
paneled ribbons, or continuous single
color ribbons
Ribbon color needed
When the system needs a different color ribbon installed to complete
your print job, it prompts you with a Color Needed message that asks
you to install the required ribbon, close the printer cover, and click OK
to continue the print job. This process is sometimes called swapping
ribbons.
Note: For best printing results, we recommend that you avoid printing
entire file groups that contain labels that require ribbon
swapping. When printing file groups, the printer takes its
information from the first label in the group. The system may
not be able to process new ribbon information you add during
the print job in time to affect the appropriate label(s).
11-18
¡
Checking Color
Tape color needed
The system response to tape color differs depending on the kind of label
you are printing:
z When you are printing a template label and the system needs a
different color tape installed to complete the print job, it prompts you
with a Color Needed message. Install the required tape, close the
printer cover, and click OK to continue the print job.
Hint! The system does not re-check the memory cell flag at this point
to see if you installed the correct tape, but continues the print
job with whatever tape is now installed. You may find this
useful at times when you want to override the color choice
dictated by the template or indicated on the label.
z When you are printing a custom label, the system always assumes
you want to print using the installed tape, and does not check tape
color.
z When you are printing groups of labels, for best results, make sure
all labels in a group have the same tape supply requirements,
including the color requirement. You should address this issue before
print time, when creating the label group. See About Files and File
Groups on page 9-2 for more information.
Checking for cut out labels
Only 4” (102 mm) wide tapes are appropriate for use with the plotter
cutter feature in the Color & Cut system.
z If the cut out extends beyond the maximum allowed length or the
width of the tape supply, the printer ignores the cut out area of your
label. Your display screen shows a reliable representation of the cut
out on your label, so you should correct the size problems before
proceeding.
z If the cut out is narrower than the tape supply, the printer proceeds
with the job.
Note: Not all 4” (102mm) tape supplies are appropriate for cut outs: for
instance, magnetic tape may not be cut. Check with your
supplier for more information.
Printing
¡
11-19
Printing Tab Options
The Printing tab provides two additional print options:
z Supply saver, which saves tape and ribbon by arranging labels on
pages
z Overprinting, which eliminates the possibility of gaps between
colors in some types of print jobs
Accessing the Printing tab options
You can set the Supply saver option and the Overprint option from
the Main Menu or, for convenience, from within most applications.
z Use the System Setup screen to set the defaults for your entire
system. These settings you choose on the tab screens apply to every
label you compose (with the exception of Pipe Marker and Right-toKnow labels). See CHAPTER 5: Setting Preferences, beginning
on page 5-1, for more information.
z Use the Application Preferences screen to set the defaults for the
system from within most applications. This saves you having to close
an application to go back to the Main Menu. See Setting
Application Preferences on page 6-35 for more information.
Note: You can set Printing options for Pipe Marker and Right-to-Know
only from within those applications.
QuickText does not allow you to set preferences from within the
application.
11-20
¡
Printing Tab Options
To set print options from the Main Menu
1. On the Main Menu screen (Figure 3-1 on page 3-2), choose Setup.
You’ll see the System Setup screen, with the Printing tab
displayed:
Figure 11-10. The System Setup screen, Printing tab.
2. Set the options as described in the sections that follow.
To set print options from within an application
From within the Editor window of any application other than
QuickText, press the <Preferences> key.
Exception: Access the Pipe Marker Preference screen also from the
Pipe Marker Style screen. See Setting Pipe Marker
preferences on page 6-37.
Access the Right-to-Know Preferences screen also from
the Right-to-Know Format screen. See Setting Rightto-Know preferences on page 6-38.
Printing
¡
11-21
Supply saver option
Supply saver printing, which is sometimes called multiple up printing,
saves tape and ribbon by arranging labels together in the print queue
and printing multiple labels on the same page.
This option saves tape because it vertically stacks labels that are
smaller than the full width of the tape, so that the full width of the tape
is used (see Figure 11-11). It also saves ribbon because it groups labels
to print within a set of ribbon panels.
On the Monocolor and Multicolor systems, the printer adds dashed lines
to show you where to cut the labels apart. On the Color & Cut system,
the system cuts out the individual labels.
Supply saver applies only when:
z You are printing multiple labels. (They do not have to be multiple
copies of the same label, as long as they meet the size criteria.)
and
z The labels are smaller than one-half of the printable area (to stack
vertically)
or
The labels are shorter than one-half of the length of the panel (to
group within a panel length), when you have paneled ribbon
installed.
(See Checking Length on page 11-12 for information about paneled
ribbon restrictions.)
11-22
¡
Printing Tab Options
Figure 11-11 and Figure 11-12 below illustrate how you can save tape
with Supply saver enabled.
Figure 11-11 shows your output with Supply saver enabled and an 8”
paneled ribbon installed. In this job, you want to print three copies of a
single label. The system first checks to see if the labels meet the size
criteria. If they do, the system stacks the labels and prints this output:
System
shears here
8 inches
Figure 11-11. Sample output with Supply saver ON.
Printing
¡
11-23
Figure 11-12 shows that same print job with the Supply saver option
disabled. The system prints three consecutive 8” long labels:
Figure 11-12. Sample output with Supply saver OFF.
Overprint option
Overprinting eliminates possible gaps between the color areas and the
black areas on your label.
Hint! Try your print jobs with Overprint disabled first. If you are
unhappy with the results, enable the Overprint option.
11-24
¡
Printing Tab Options
z With Overprint enabled, the system arranges the order in which
the colors on your label print so that black prints last and prints over
any previously printed colors on objects that overlap.
z With Overprint disabled, areas where black is to be applied are
left blank until black prints. You may see a slight gap between the
color areas and the black areas.
Important!
If you are printing using spot color and your label has
colored layers over black background objects, be sure to
turn Overprint OFF. Otherwise, black will obscure the
colored layers.
Many users leave Overprint enabled at all times. The main
disadvantage to using Overprint as the default setting is that printing
may be slower, because the system takes the time to analyze the colors
in the print job and orders them accordingly. You may have to swap
ribbons more frequently as well.
Printing
¡
11-25
11-26
¡
Printing Tab Options
Appendix A
Special Characters
The tables that follow provide the symbol, the unicode value, and the
decimal value for special characters you can use with your label printing
system.
Table 1 on page A-2 lists special characters you can insert when using
these fonts:
z Arial 65 for BRC
z Arial for BRC
z Times New Roman for BRC
Table 2 on page A-6 lists special characters you can insert when using:
z Brush Script for BRC
See Adding special characters to text on page 7-9 for information
about inserting symbols and other special characters on your labels.
¡
A-1
TABLE 1. Special
Characters for Arial 65 for BRC, Arial for BRC, and Times New Roman
for BRC fonts, listing symbol, unicode value, and decimal value for each.T
A-2
¡
Special Characters
TABLE
1, CONTINUED
Special Characters
¡ A-3
TABLE
A-4
¡
1, CONTINUED
Special Characters
TABLE
1, CONTINUED
Special Characters
¡ A-5
TABLE 2. Special
Characters for Brush Script for BRC font, listing the symbol, unicode
value, and decimal value for each
A-6
¡
Special Characters
TABLE
2, CONTINUED
Special Characters
¡ A-7
TABLE
A-8
¡
2, CONTINUED
Special Characters
TABLE
2, CONTINUED
Special Characters
¡ A-9
A-10
¡
Special Characters
Appendix B
Cutter Maintenance
If you have the Color & Cut system, you may need this information.
The instructions in this appendix tell you:
z How to remove and replace your printer’s cutting blade.
z How to adjust the depth of the cuts on your labels.
z How to clean the cutting blade.
¡
B-1
About the Cutting Mechanism
Your plotter cutter consists of a stylus blade in a holder, mounted on a
track in your printer. The stylus is moved mechanically across the tape
in the design you designate.
The stylus consists of the cutting blade and the apparatus that holds the
blade in place. It is contained in a holder that fits into the tracking
mechanism in your printer. Figure B-2 on page B-4 provides a close-up
view of the stylus holder.
To produce a cut out, the printer moves the stylus using the tracking
mechanism across the tape, cutting the tape in the design you specified.
The printer delivers the cut out label with the backing in place. All you
have to do is strip the cut out from the backing.
You may need to adjust the depth of the blade within the stylus from
time to time, and you may need to replace or clean the stylus holder as
well. The sections that follow describe these procedures.
B-2
¡
About the Cutting Mechanism
Removing the Stylus Holder
Follow these instructions to remove the stylus for adjusting, cleaning, or
replacing.
Step 1:
Turn the power off, then open the printer.
Step 2:
Move the stylus holder mechanism to the center of the track, to make it
easier to work with.
Step 3:
To disengage the stylus holder, turn it one-half turn (180°) clockwise, as
shown in Figure B-1. The tab that engages the holder in the mechanism
becomes visible when the holder is disengaged.
Stylus
holder
Tracking mechanism
Figure B-1. Removing the stylus holder.
Step 4:
Pull straight up to remove the stylus holder from the tracking
mechanism.
Cutter Maintenance
¡ B-3
Adjusting the Cut Depth
You may need to adjust the stylus blade on your cutter when:
z The cuts on your cut out labels are either too deep or too shallow.
z You install tape supplies of varying thickness.
The stylus holder has an adjustment dial you use to change the depth at
which the stylus blade cuts the tape.
Step 1:
Turn the power off, and open the printer. Follow the instructions in the
Removing the Stylus Holder section above to remove the stylus
holder, shown here:
Stylus (cutter blade)
Stylus nose
Depth adjustment dial
Figure B-2. The stylus holder.
The stylus blade protrudes very slightly from the nylon nose. The nose
glides across the tape when cutting your label.
B-4
¡
Adjusting the Cut Depth
Step 2:
Hold the stylus holder as shown here to make the adjustment:
Figure B-3. Adjusting the stylus depth.
Step 3:
Note the dots beneath the adjustment dial. Each dot represents an
adjustment of approximately .001 inch (.0025 mm).
Start by turning the adjustment dial past one dot.
z Turn the dial clockwise to increase the cutting depth.
z Turn the dial counter-clockwise to decrease the cutting depth.
Step 4:
Test the stylus before re-installing it:
1. Take a sample piece of the installed tape, and place it flat on a hard
surface.
Cutter Maintenance
¡ B-5
2. Holding the stylus holder perpendicular to the surface, glide the
stylus nose lightly across the tape:
Figure B-4. Testing cutting depth.
Note: Do not apply pressure. Make sure the stylus holder is positioned
straight vertically.
3. Check the tape to see if the cut is correct. The cut should go through
the tape, but leave the backing paper unscored.
Step 5:
Make any adjustments required to the stylus depth, then test again.
Step 6:
Re-install the stylus holder. Seat it in the mechanism, then turn it
counter-clockwise. You’ll feel the holder click into place when it is in
position.
Note: If you pass the click, you can reverse direction back to it without
harming the mechanism.
B-6
¡
Adjusting the Cut Depth
Replacing the Stylus Blade
At some point, especially after prolonged use with specialty tapes, you
may have to replace the stylus blade.
Step 1:
Turn the power off, and open the printer. Follow the instructions in
Removing the Stylus Holder on page B-3.
Step 2:
Holding the stylus holder in both hands as shown below, keep the nose
end of the mechanism stable and turn the other end counter-clockwise,
loosening it until the two parts separate.
Figure B-5. Detaching the stylus.
Cutter Maintenance
¡ B-7
Step 3:
Carefully pull on the blade to remove it, as shown here:
Figure B-6. Removing the blade.
CAUTION:
Be careful to grasp the blade on the shank, and not on the
cutting edge.
If the blade does not remove easily, you may need to remove the screw
that holds the blade stylus in place, as shown here:
Use screw
driver to
remove screw
to release
stylus blade (if
necessary)
Figure B-7. Stylus screw adjustment
If the blade still does not remove easily, insert the screwdriver or other
appropriate implement into the screw hole and push the blade out
Step 4:
B-8
¡
Insert the new blade. If you removed the screw, tighten it or replace it.
Replacing the Stylus Blade
Step 5:
Reconnect the the two parts of the stylus holder:
Push the blade holder as far down as possible, then turn it clockwise,
until you feel the threads engage. Turn until the stylus protrudes from
the opening, as shown in Figure B-2 on page B-4.
Step 6:
Adjust the blade depth. Follow the instructions in Adjusting the Cut
Depth on page B-4.
Step 7:
Re-install the stylus holder. Seat it in the mechanism, then turn it
counter-clockwise. You’ll feel the holder click into place when it is in
position.
Cutter Maintenance
¡ B-9
Cleaning the Stylus
Clean the stylus with Isopropyl alcohol and a cotton-tip swab. These are
the same materials you use to clean the print head on your printer,
described in Cleaning your system on page 2-13. (You may already
have purchased a cleaning kit with your printer.)
Step 1:
Turn the power off, and open the printer. Remove the stylus as
described in Steps 1 & 2 in Removing the Stylus Holder on page B-3.
Step 2:
Apply alcohol to the cotton swab, and wipe the stylus blade as shown
here:
Figure B-8. Cleaning the stylus blade.
Step 3:
B-10
¡
Reconnect the the two parts of the stylus holder:
Cleaning the Stylus
Push the blade holder as far down as possible, then turn it clockwise,
until you feel the threads engage. Turn until the stylus protrudes from
the opening, as shown in Figure B-2 on page B-4
Step 4:
Adjust the blade depth. Follow the instructions in Adjusting the Cut
Depth on page B-4.
Step 5:
Re-install the stylus holder. Seat it in the mechanism, then turn it
counter-clockwise. You’ll feel the holder click into place when it is in
position.
Cutter Maintenance
¡B-11
B-12
¡
Cleaning the Stylus
Index
A
absolute size 7-37
setting 7-27
ActiveSync
Explore tool 12-10
Guest connection to 12-10
installing 12-8
setting up partnership 12-9
adding new supply colors 5-8
adding objects to labels 7-3
Advanced Print screen 11-7, 11-9, 11-10
application
choosing 6-11
Application Preferences
accessing 6-35
setting 6-35
Application Preferences screen 6-35
Auto size font option 7-42
B
background color 8-4
bar code objects
editing 7-21
setting content 7-19
setting dimensions 7-20
setting size 7-37
bolding text 7-8
C
calibrating the plotter cutter 5-8
categories
changing graphic 7-23
choosing 6-12
graphic 7-22
changing
template label size 9-14
type size 7-9
Check Supply Colors option 5-7
checkboxes, using 4-14
checking supplies 11-11
cleaning
cutter stylus blade B-10
cleaning system 2-13
color 11-18
background 8-4
changing object 7-36
choices by system 11-18
for Color & Cut model 11-18
for Monocolor model 11-18
for Multicolor model 11-18
naming 5-8
reverse text option 7-42
Color & Cut system 1-4
color availability 8-5
color choices for 11-18
¡Index-1
Color Needed message 11-18
Color option 7-9
Color tool 4-5
compact flash memory card
saving file to 9-6
connecting
keyboard to printer 2-2
mouse to printer 2-2
power cord 2-2
Connection Type option 5-14
Content tab 7-18, 7-43
continuous color ribbon
Object Color screen for (Monocolor) 8-6
Object Color screen for (Multicolor and
Color & Cut) 8-7
continuous process color ribbon 8-3
continuous single color ribbon 8-2, 11-16
copying objects 7-30
creating
bar code labels 7-18
Custom labels 6-2
files 9-3
label files 9-3
QuickText labels 6-5
sequential labels 7-13
template labels 6-10
Custom application
creating labels 6-2
printing labels 11-19
cut bounding box 10-9
Cut bounding box option 7-35, 10-10
cut depth
adjusting B-4
Cut out object option 7-4
cut out supplies 11-19
cutter
about B-2
adjusting cut depth B-4
cleaning stylus B-10
removing stylus holder B-3
replacing stylus blade B-7
Cutter Calibration options 5-8
cutter calibration settings 10-14
cutting around
label frames 10-10
Index-2
¡
objects 10-9
cutting out
graphic objects 10-8
HotShape objects 10-8
text objects 10-6
variable text objects 10-7
CYMK ribbon 8-3, 11-16, 11-17
continuous process 8-3
Object Color screen for 8-9
D
Data value option 7-19
Decrease Size tool 4-5, 7-27
default supply 6-5
defaults, changing system 5-2
Density option 7-20
deselecting 4-9
Dimensions tab 7-20, 7-43
Display grid option 5-10
E
Edit Object tool 4-4
editing
objects 7-31
selecting 4-7
undoing 4-9
Editor window 4-2, 4-3
default view 7-2
deselecting in 4-9
magnification in 4-6
rulers in 4-6
selecting in 4-7
selecting objects in 4-8
toolbar in 4-3
undoing an action in 4-9
zooming in or out in 4-6
entering text 7-6
entry fields 4-12
entry screens 4-9
entering data in 4-11
navigating in 4-10
tab screens in 4-10
exiting
discarding entries 4-16
saving entries 4-15
external memory card 12-11
F
F keys 3-5
FCC Notice i-vii
file extensions on PC 12-12
file groups 9-4, 9-5, 9-6
printing 11-7
File Groups screen 11-10
files
about 9-2
copying graphic on PC 12-13
copying text list on PC 12-13
deleting 9-11
directory structure on PC 12-10
editing 9-10
managing on the PC 12-10
opening 9-7
saving labels as 9-3
storage location on PC 12-12
template 9-13
transferring 9-12
transferring from a PC 12-8
fill pattern 7-35
flash card
installing 2-12
folders on the PC 12-10
Font option 7-7, 7-8, 7-39
Font tab 7-38
formatting text 7-5, 7-7
frame
adding to label 6-32
cutting around 10-10
resizing 6-34
setting length 6-34
Frame tab options 6-33
Free form text object option 7-41
function keys 3-5
definitions 3-6
G
General tab 7-35
graphic categories 7-22
changing 7-23
graphic objects
cutting out 10-8
inserting 7-21
graphics prompts 6-19
grid 5-10
H
hardware device
system as 12-2
Hardware tab 5-7
Height option 7-20
HotShape objects 7-23
cutting out 10-8
Human-readable text option 7-19
I
Include check character option 7-21
Increase Size tool 4-4, 7-27
Insert Object tool 4-4
inserting objects 7-4
Installed Ribbon field 8-9
italicizing text 7-8
J
justification options 7-40
K
keyboard
alphabetic 3-9
basics 3-4
connector 2-2
function keys 3-5
Keyboard language option 5-6
keypad
arrow 3-12
navigation 3-12
numeric 3-14
L
label group
printing 11-19
label length
checking at print time 11-12
cut out maximum 11-15
maximum 11-13
supported minimum 11-13
¡Index-3
label properties
changing 6-28
changing size 6-29
label set 6-21
adding custom labels 6-22
adding labels to 6-22
adding template labels 6-22
clearing labels in 6-23
editing labels in 6-23
moving between 6-23
saving 6-24
label size
changing template 9-14
labels
background color 8-4
changing 6-25
changing size 6-25
creating Custom 6-2
creating QuickText 6-5
creating sets of 6-21
creating template 6-10
editing template 6-27
length checking 11-13
object color 8-5
selecting template 6-14
short, sample of 11-3
Landscape option 6-32
Language option 5-6
launching the system 3-2
Line width option 7-36
Localization tab 5-5
location, setting object 7-37
M
Main menu 3-2
MarkWare application 12-12
memory card 9-6
installing 2-12
saving file to 9-6
memory cell flag 2-3, 8-2, 11-11
Microsoft Windows CE 1-3
monochrome 1-3
Monocolor system 1-3
color availability 8-5
color choices for 11-18
Index-4
¡
mouse
basic instructions 3-17
dragging objects 3-18
moving objects 7-26
multi-color graphic object 7-36
Multicolor system 1-3
color availability 8-5
color choices for 11-18
multiple up printing 5-4, 11-3, 11-22
My Templates option 9-12
N
Naming new supply colors 5-8
No fill/Solid fill option 7-35
O
Object Properties tool 4-5
object properties, changing 7-32
objects
about 7-2
applying color to 8-5
bar code 7-18
changing object properties 7-31
copying 7-30
cutting around 10-9
editing 7-31
graphics 7-21
inserting 7-4
moving 7-26
opening for editing 7-31
pasting 7-30
resizing 7-28
rotating 7-35
setting absolute size of 7-37
setting location of 7-37
sizing 7-27
text 7-5
types of 7-2
variable text 7-11
On Line options, setting 12-3
On Line tab 5-14, 12-3
on line, placing system 12-5
operating system
upgrading using PC 12-13
option buttons 4-13
option lists 4-14
Options tab 7-41
options, choosing 4-12
orientation, changing label 6-29
Other tab 5-10
overprint option 5-4
overprinting 11-24
P
pages 11-2
paneled ribbon 8-2, 11-16
Object Color screen for 8-8
PC 12-2
connecting to 12-5
printing from 12-6
setting up 12-2
transferring files from 12-8
pick list prompts 6-18
Pipe Marker application
exceptions 6-11
prompts 6-19
setting preferences for 6-36
Placement tab 7-39
Portrait option 6-32
position alignment options 7-40
power cord 2-2
outside of North America 2-1, 2-3
power cords, international
requirements i-viii
preferences
setting On Line tab 6-37
setting Other tab 6-37
setting Pipe Marker 6-37
setting Print tab 6-37
setting Right-to-Know 6-38
setting Text tab 6-37
Preparing to Print screen 11-5
preview in Editor window 4-2
Print object option 7-5
print orientation
landscape 6-32
portrait 6-32
Print readable check character option 721
Print readable start/stop option 7-21
Print screen 11-4
Print Setup options 11-20
Print tool 4-4
Print/Cut out option 7-35
printable area 6-30, 11-11
printer
cleaning and maintaining 2-13
driver 12-2
installing supplies 2-3
opening 2-4
setting up 2-1
USB driver for 12-3
printing 11-2
and tape color 11-19
file groups 11-7
label sets 11-6
multiple copies of label 11-5
multiple labels 11-3
multiple up 5-4, 11-3, 11-22
orientation options 6-32
pages 11-2
range of labels in a set 11-6
single color 8-3
single label 11-4
spot color 8-3
supply saver 5-4
with blended color ribbon 8-3
with CYMK ribbon 8-3
with Overprint option 5-4, 11-24
with Supply saver option 11-3, 11-22
Printing tab 5-4
accessing 11-20
System Setup 11-21
prompt sequences 6-16
Properties screens 7-32
Purpose option 5-14
Q
QuickText application
creating labels 6-5
key functions 6-9
toolbar functions 6-7
R
radio buttons, using 4-15
¡Index-5
Ratio option 7-21
repositioning objects 7-26
resizing objects
using Scale key 7-28
using Size tools 7-28
ribbon cartridge
adjusting 2-6
installing 2-5
ribbons
color 8-2
color needed message 11-18
memory cell flag 2-3, 8-2, 11-11
naming new colors 5-8
on Color & Cut system 8-4, 11-18
on Monocolor system 8-4, 11-18
on Multicolor system 8-4, 11-18
types of 8-2
Right-to-Know application
exceptions 6-11
prompts 6-20
setting preferences 6-36
rotating objects 7-35
Rotation option 7-35
rulers 4-6
S
saving
files 9-3
labels 9-3
labels as files 9-3
scalable-label template 6-14
Scale function 7-27, 7-28
scaling
bar codes 7-30
objects 7-28
text objects 7-29
scroll lists 4-14
scrolling 4-5
Select color button 7-36
selecting
an object 4-8
deselecting 4-9
in the Editor window 4-7
multiple items 3-18
selection markers 4-7
Index-6
¡
sequence list 7-12
Sequence option 7-12
setting
bar code content 7-19
object absolute size 7-27, 7-37
object location 7-37
system preferences 5-2
Setting up printer 2-1
shear cut 11-2
single color printing 8-3
size
checking at print time 11-11
size adjustment button 4-15
Size and Location tab 7-36
sizing objects 7-27
Snap to grid option 5-10
Speaker volume option 5-7
special characters
inserting 4-11, 7-9
list of A-1
Special characters option 7-7
Specifications i-ix
status bar 4-2, 4-7
Status key 3-18
stripping cut out waste 10-6
stylus blade
adjusting cut depth B-4
cleaning B-10
removing B-3
replacing B-7
stylus holder B-4
supplies
checking at print time 11-11
installing 2-3
Supply saver option 5-4, 11-3
example when enabled 11-4
printing 11-22
sample OFF 11-24
sample ON 11-23
swapping ribbons 11-18
Symbology option 7-19
system
function keys 3-5
function keys, table of 3-6
setting as hardware device 12-2
status 3-18
System Setup screen 5-2
T
Tab key 3-10
and selecting layered objects 7-26
tape
color 8-4
color needed 11-19
for cut out labels 11-19
naming new colors 5-8
tape cartridge
installing 2-7
tape width guide 2-7
Technical support 1-5
Template Categories screen 6-13
template labels
creating 6-10
following prompts 6-16
printing 11-19
templates
choosing categories 6-13
My Templates option 9-12
selecting 6-14
text list 7-12
creating on PC 12-13
Text list option 7-12
text object 7-5
cutting out 10-6
vertical aligning 7-40
with boundaries 7-42
Text object with boundaries option 7-41
text prompts 6-17
text size 7-9
thumbnail 6-15
toolbar 4-3
transferring files 9-12
Type size buttons 7-7
USB connection 2-2, 12-3
driver for 12-3
USB Driver for BRC Printer 12-3
V
variable text objects
cutting out 10-7
sequence 7-12
setting font size 7-42
text list 7-12
vertical alignment of text objects 7-40
Vertical text option 7-43
W
warranties i-vi
waste-stripping 10-6
weeding 10-6
Weeding option 7-35
Z
Zoom In tool 4-4, 4-6
Zoom Out tool 4-6
U
underlining text 7-8
Undo tool 4-4, 4-9
Unit of measure option 5-6
upgrading the operating system 12-13
uppercase, typing 4-11
¡Index-7
CHAPTER 12
Connecting to a PC
This chapter provides instructions and tells you how connecting to a PC
can be useful.
Topics include:
‰ Setting up your label printing system as a hardware device
‰ Placing your label printing system on line
‰ Printing from a PC
‰ Transferring files from a PC
‰ Upgrading your label printing system
¡ 12-1
Working with a PC
If you have a PC that meets the system requirements and has the
appropriate software installed, you can connect it to your label printing
system. When you connect your label printing system to a PC:
z You can use your label printing system as a peripheral printer for the
PC. This means you can us the MarkWare application running on
your PC running on your PC to make labels and then print them on
your label printer.
z You can use Microsoft ActiveSync to transfer files between your
label printing system and the PC. For example, you can transfer
graphic files such as a logo to your label printing system. The files
you transfer can then be used to create labels when your label
printing system is not connected to a PC.
z You can run a program on your PC to upgrade your label printing
operating system when a new version is issued.
Note: If the PC does not support USB, you can use a serial cable to
connect your label printing system to a PC. See your PC’s
documentation on serial port connections.
Setting Up Your System as a Hardware
Device
Before you can use a PC to print to your label printing system or to
transfer files, your label printing system must be set up as a new
hardware device.
To set up your label printing system as a hardware device
1. Before turning on the power for either your label printing system or
your PC, connect one end of the USB cable to the printer and the
other end to a USB port on the PC. See Figure 2-1 on page 2-2 for
an illustration.
2. Turn on your label printing system.
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Working with a PC
3. When you see the Main Menu screen, turn on the PC.
4. The operating system on the PC automatically detects your label
printing system. Follow the PC prompts and instructions for setting
up your printer as a new hardware device.
Note: If your PC is not “Plug & Play,” and does not automatically
detect the label printing system, try adding the printer through
the PC Control Panel. On the Control Panel, choose Add/Remove
Hardware, and follow the PC prompts for “Add a New Device.”
5. When the PC procedure prompts you for the location of the device
driver files, insert the disk labeled USB Driver for BRC Printer in
the floppy drive of the PC, and enter the address for the floppy drive
when prompted.
6. Follow the prompts on your PC. The PC reads and installs the correct
drivers.
Note: You may need to restart both systems after installation is
complete.
Your PC is now set up to communicate with your label printing system.
Placing Your System On Line
Before you place your label printing system on line, you must reset some
system settings.
Setting On Line options
Use the System Setup screen On Line tab options to:
z Set up the type of connection you want to use: USB or serial.
z Specify the purpose for putting the system on line: for printing or for
transferring files.
Connecting to a PC
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12-3
To set On line options
1. On the Main Menu screen, choose Setup:
Figure 12-1. The Main Menu screen.
You’ll see the System Setup screen (Figure 5-1 on page 5-2).
2. Choose the On Line tab, shown here:
Figure 12-2. The On Line tab screen.
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Placing Your System On Line
3. Choose a connection type. If your PC does not have a USB connector,
choose serial.
4. Choose a purpose option to indicate the reason you are putting the
system on line. You can change this option when and if you want to
use the connection for the other purpose.
Note: You’ll also use the Transfer files option to upgrade the
operating system for your printer. See Transferring Files
from a PC on page 12-8 for instructions.
5. Choose OK. You’ll be returned to the Main Menu screen.
Connecting your system and a PC
In this procedure, you make the actual connection between the PC and
your printer.
To place your label printing system on line
1. Connect one end of the cable to your label printing system and the
other to a PC. The cable you use, USB or serial, should be same as
you used in the procedure described in Setting Up Your System as
a Hardware Device on page 12-2.
2. Turn on your printing system.
3. Choose the On Line button on the Main Menu screen (Figure 12-1).
Connecting to a PC
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12-5
You’ll see the On Line Status screen, which displays the connection
type, the current purpose, and displays a progress box that indicates
you are receiving print data from the PC:
Image
refreshes to
indicate
transmission
of print data
from PC
Figure 12-3. The On Line Status screen.
You can now print to your label printing system from MarkWare or
transfer files using Microsoft ActiveSync.
Printing from a PC
Before you can use your label printing system as a peripheral printer,
you must perform these tasks:
1. Set up your label printing system as a hardware device. Follow the
instructions in Setting Up Your System as a Hardware
Device on page 12-2.
2. Install the MarkWare application. Follow the installation
instructions found in the MarkWare User’s Guide.
3. Install the appropriate printer driver for your printer. Follow the
instructions included with the driver.
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Printing from a PC
Hint! Connect your label printer to the PC and place it on line before
running the MarkWare and driver installation on the PC. The
print driver install function includes a utility that will help you
if you are using a serial port for your printer.
Troubleshooting
If you have ActiveSync installed, and you experience problems printing
to your label printing system from your PC using MarkWare or
GalaRio, try this procedure:
1. Open ActiveSync. You can choose the icon in the Windows tray, or
open the Start Menu, choose Programs, then choose Microsoft
ActiveSync.
2. Choose the Connection Settings option from the File menu.
3. Uncheck the “Allow USB connection with this desktop computer”
option.
4. Choose OK to close the Connection Settings screen.
5. Close ActiveSync.
Note: Before you can transfer files or upgrade your label system, you
must repeat the steps 1 & 2 above, then re-enable the
ActiveSync “Allow USB connection with this desktop computer”
option, and complete the procedure.
Connecting to a PC
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12-7
Transferring Files from a PC
Before you can transfer files to your label printing system, you must
install Microsoft ActiveSync.
Installing ActiveSync
1. Place the ActiveSync CD in the CD-ROM drive of the PC.
2. Follow the instructions and prompts that display on your PC screen
for copying the driver files to your PC.
3. After ActiveSync copies the driver files to the hard drive of your PC,
the installation program prompts you to connect the device (the
“device” in this case is your label printing system) to the PC. Connect
the USB cable between your PC and your label printing system.
Important!
For ActiveSync to automatically detect your label
printer, you must have the PC and the printer connected
by USB cable.
4. Put your system on line by following the instructions in Placing
Your System On Line on page 12-3.
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Transferring Files from a PC
Setting up a partnership
When ActiveSync detects your label printing system, your PC will
display a screen similar to this:
Figure 12-4. The Set Up a Partnership screen.
This prompt screen asks if you want to set up a partnership between
your printing system and the PC, for the purpose of synchronizing
information between the two systems.
Always choose No. Only a guest connection is required for your label
printing system purposes. The guest connection allows you to copy or
move files between the PC where ActiveSync is installed and your label
printing system.
Important!
Every time you place your system on line for
transferring files using ActiveSync to connect the PC to
your label printing system, you will be asked if you want
to set up a partnership between your label printing
system and the PC. Each time, choose No, so that you
set up your printing system only as a guest.
Connecting to a PC
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12-9
Press Next. The Guest connection to ActiveSync is established, and
you’ll see the ActiveSync screen on your PC showing that you are
connected:
Figure 12-5. The Microsoft ActiveSync window.
Managing files and folders on a PC
Once you have connected your printer to your PC using ActiveSync, you
can use ActiveSync’s Explore feature to explore the directory structure
on the your label making system. The Explore tool on the ActiveSync
toolbar is shown in Figure 12-5 above.
Hint! If you are an experienced PC user, you will see that using
ActiveSync to explore the directory structure on the standalone
system is similar to using the Windows Explorer application for
basic file management.
When you have a memory card attached to your label printing system,
you can use the ActiveSync Explore tool to see its contents in a folder
named External. (The directory structure under the External folder is
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Transferring Files from a PC
the same as the directory structure under the \Internal folder shown in
Figure 12-5.)
When an external memory card is attached to your label printing
system, you’ll see the directory structure shown in Figure 12-6.
The directory structure (with sample downloaded files) is shown here:
\Mobile Device
\My Computer
\External
\Applications
\My Templates
\Templates
\Default category name
my_downloaded_template.tpl
my_downloaded_label.lbl
\Graphics
\My Graphics
my_graphic_file1.bmp
Some
my_graphic_file2.bmp
sample
\Cut Out Graphics
downloaded
\My Cut Out Graphics
files:
my_cut_out_graphic_file1.bmp
my_xxx.xxx
my_cut_out_graphic_file2.bmp
\Text Lists
my_text_list1.txt
my_text_list2.txt
\Internal
\Applications
\My Templates
\Templates
\Default category name
my_downloaded_template.tpl
my_downloaded_label.lbl
\Graphics
\My Graphics
my_graphic_file1.bmp
my_graphic_file2.bmp
\Cut Out Graphics
\My Cut Out Graphics
my_cut_out_graphic_file1.bmp
my_cut_out_graphic_file2.bmp
\Text Lists
my_text_list1.txt
my_text_list2.txt
Hint! You can change
the names of the
“default category
name” folders, plus
you can create other
folders at this level as
well, to organize the
templates and files
you copy to your label
printing system.
Figure 12-6. Directory structure for label printing system files on the PC
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12-11
Storage locations for transferring files
The MarkWare application provides an export feature that prepares
document and template files for use on your label printing system. See
the MarkWare User’s Guide for more information.
It’s a good idea to use a centralized area in the MarkWare directory
structure to store the files you want to transfer to your label printing
system. For convenience, we suggest you use the \Download directory,
which is part of the main \MarkWare directory, at the same directory
level as the \Program directory.
Table 12-1 below provides locations for files on both your PC and your
printing system, and assumes you are using the \Download directory on
the PC to organize the files you want to transfer to your label printing
system.
Important!
Your label printing system recognizes only files with the
file extensions shown in Table 12-1, which are also
located in the folders shown in Figure 12-6 on page 1211.
TABLE 12-1. File
extensions and locations for downloading files
File Type
Transfer From:
Transfer To:
(PC Location)
(Printing System)
Template files
\Download
\Templates
\My Templates
\Templates
\Default category name
Document files
\Download
\Documents
\My Templates
\Templates
\Default category name
Graphic files
(*.bmp or *.wmf)
\Download
\Graphics
\Graphics
\My Graphics
Cut Out Graphics
(*.cog)
\Download
\Cut Out Graphics
\Graphics
\My Cut Out Graphics
Text lists
(*.txt)
\Download
\Text Lists
\Text Lists
The MarkWare application places files in the \Download\Templates
directory when you export template files, and in the
\Download\Documents directory when you export document files.
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Transferring Files from a PC
Copying graphic files
You can copy graphic files to their respective directories within the
MarkWare \Download folder, or you can copy them from any other
location on the PC to your standalone label printing system. Use the
Copy function in the ActiveSync Explore window. See the ActiveSync
Help topic, “Copying and Moving Files” for instructions.
Note: If a graphic file contains colors that your label printing system
does not recognize, the label printing system displays and prints
the graphic using the colors it determines are the closest match.
Copying text list files
You can copy text list files to their respective directories within the
MarkWare \Download folder, or you can copy them from any other
location on the PC to your standalone label printing system. Use the
Copy function in the ActiveSync Explore window.See the ActiveSync
Help topic, “Copying and Moving Files” for instructions.
To create a text list on the PC
Create a standard PC text (ASCII) file. Each separate entry in the text
list should be on a different line in the file. Save and name the file, and
store it in the MarkWare \Text lists folder.
Upgrading the Operating System
When new operating systems for your label printing system are
available, it’s a simple operation to upgrade when you can connect to a
PC.
Note: If you do not have access to a PC, instructions for upgrading will
be shipped to you with your upgrade card.
To upgrade the operating system of your label printing system
1. Place your system on line for transferring files. See Placing Your
System On Line on page 12-3 for instructions.
Connecting to a PC
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12-13
2. After a guest connection between your label printing system and the
PC is established, start the upgrade utility program on the PC.
3. After the upgrade program is done, you will need to restart your label
printing system.
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Upgrading the Operating System