User guide | BRK electronic 5919TH Smoke Alarm User Manual

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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
This product is intended to be connected to analogue
networks and private switching systems in the
United Kingdom.
This product has not been designed for making emergency
telephone calls when the power fails. Alternative arrangements
should be made for access to emergency services.
PaperJet 300
Multifunctional 6 in 1 Phone, Fax,
Copier, PC Scanner, PC Faxing and Colour Printer
1
User
Guide
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Please open this page for an ‘at a glance’
guide to your PaperJet 300
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Please open this page for a ‘further at
a glance’ guide to your PaperJet 300
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
At a glance
Plain paper tray
Document feeder tray
Holds documents to be
faxed or copied.
Document guides
Fax in Mem
ory
Alarm
Control panel
Mode
R/Access
t
Printer Rese
Redial/P
Monitor
Stop
Start
Copy
Document exit
For your original
documents.
Paper exit
For received faxes or copies.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
11
9
10
A4 8 1 2
19
Fax in Memory
Alarm
1
2
3
4
7
6
5
8
18
0
9
8
DELETE
ABC
DEF
7
Mode
Printer Reset
Redial/P
JKI.
MNO
TUV
WXYZ
Reso
lut
io
ter
Monitor
GHI
PORS
5
Start
Stop
6
Function
n
En
12
13
14
R/Access
15
Copy
16
17
1. Start/Copy
Press to start sending a fax or for manual fax reception.
Press to copy a document.
2. Resolution
Selects scanner resolution.
3. Enter
Press to confirm selections.
4. Function
Used when selecting programming functions.
5. Keypad
6.
Scroll through names and numbers stored in the directory and
Calls list. When entering names, switches between upper and
lower case letters and numbers.
7. Directory
Lets you search for an entry by initial letter or by scrolling.
8. One Touch Memory Buttons
For storing names and numbers to be dialled.
9. Fax in memory
Lights up when a fax is received into the memory.
10. LCD Display
Shows date, time and operation instructions.
3
2
1
3
4
11. Alarm
Lights up when an error occurs.
12. Printer Reset
Press to cancel a print error message.
13. Mode
Sets the reception mode.
14. R/Access
For use when connected to a switchboard and for some exchange
line features.
15. Redial/Pause
Press to redial the last number.
Inserts a pause when dialling or storing a number.
16. Stop
Stops sending or receiving a fax and copying.
Used to cancel programming operations.
17. Monitor
Lets you hear the progress of a call without lifting the handset.
18. Delete
Used to delete characters when entering/editing names
and numbers.
19. Memory buttons 5 and 6
Moves the cursor left and right when entering/editing names and
numbers. Also used to display calls data in the directory.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Left side view
Ringer volume
Off, Medium, High.
Handset cord socket
Monitor volume
Adjusts the speaker volume between
Low, Medium and High when
handsfree dialling or monitoring a call.
Back view
Parallel printer socket
Mains power cable
Telephone line cord socket
4
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Inner view
Ink cartridge cover
Paper sensor
Spare cartridge holder
Document feed roller 1
Green release lever
Document feed roller 2
5
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Key features
Plain paper fax, copier and phone
Send faxes to multiple destinations or set documents
to be sent at a later time to take advantage of lower
cost call charges. Quality ink jet printing of received
faxes onto plain paper.
As a plain paper photocopier, the PaperJet 300 lets
you make up to 99 copies of an original document up
to 20 pages long.
Connects to a PC for faxing and printing
Send faxes direct from your computer screen and
display received faxes on-screen with the option to
print if desired. Easy change cartridges let you print
from a PC in mono or colour.
One Touch buttons and Directory memory
Store your 10 most frequently used numbers for
dialling at the touch of a single button. The Directory
also holds up to 50 names and numbers making
dialling easier and quicker.
6
Automatic redial
If a fax fails to get through (e.g. the line is busy)
PaperJet 300 will make up to two automatic redial
attempts every three minutes.
Memory
If the paper or ink cartridge runs out, incoming faxes
can be received into the memory to be printed when
you add paper.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
In this guide
At a glance
2
Key features
6
Introduction
8
Unpacking your PaperJet 300
For your records
8
8
Safety information
9
Additional features
General
Environmental
Cleaning
Customer Helpline
9
9
9
9
Reports and lists
Printing activity reports
Delayed fax report
Broadcast fax report
Optional settings
Connecting to a switchboard
Setting up
10
Using your PaperJet 300
16
Entering names and numbers
One Touch memories
Directory
Sending faxes
Receiving faxes
Delayed faxing
Broadcast faxing
Polling reception
Voice request
Using the phone
Connecting an answering machine
Making copies
Caller Display
16
17
18
21
24
26
27
28
28
29
30
31
32
Connecting to a PC
PC software
Opening the printer driver
Fax software
Faxing and scanning
Switching between mono and
Colour cartridges
Help
Error codes
Document jam
Paper jam
Replacing the ink cartridge
Aligning the print cartridge
Wiping the print nozzles and contacts
Cleaning
General information
Guarantee
Helpline
Technical information
Memory capacity
Index
34
34
35
36
36
37
39
39
39
40
40
41
46
47
49
50
50
51
53
55
56
57
57
57
58
60
61
7
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Introduction
Unpacking your PaperJet 300
For your records
If anything is missing, please contact your place of
purchase immediately
Date of purchase:
PaperJet 300 fax
Place of purchase:
Serial number:
Handset
For guarantee purposes proof of purchase is
required so please keep your receipt
Plain paper tray
Black ink cartridge
PC cable
Telephone line cord
with piggy back socket
PC Fax and Print
software CD
8
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Safety information
General
Never put foreign bodies into the fax machine.
Their accidental contact with electrical parts may
cause a fire or electric shocks.
If you have a problem with the machine, do not try
to repair it yourself.
Environmental
Install your machine on a stable, smooth and flat
surface
Do not block or cover any of the openings on the
machine.
Avoid placing your PaperJet 300 in direct sunlight,
beside an air conditioner or where it is dusty or
damp.
Do not step on or place anything on the mains
power cable.
Do not submerge any part of your machine in water
and do not use it in damp or humid conditions such
as bathrooms.
Do not expose your fax machine to fire, explosive or
other hazardous conditions.
There is a slight chance that your fax machine could
be damaged by an electrical storm. We recommend
that you unplug the power and telephone line cord
for the duration of the storm.
Cleaning
Clean the cover of control panel with a damp, not
wet cloth. A mild detergent can be used. To clean the
document feed rollers, see page 56.
Customer Helpline
If you have any problems with your PaperJet 300 call
the BT Helpline on 0845 0500 950.
Do not stand your fax machine on carpets or other
surfaces which generate fibres, or place it in
locations preventing free flow of air over its surfaces.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Setting up
1 Plan the location of your
PaperJet 300
Place your PaperJet 300 on a stable, flat surface.
Make sure it is close enough to the telephone and
mains power sockets so that cables will reach.
3 Connect the handset
Handset connection
Remember to leave enough room at the front of the
machine for documents to come out. Allow a free
flow of air around the machine for ventilation.
2 Fit the plain paper tray into the two
slots on the PaperJet 300
Plug the handset cord into the socket marked
HANDSET at the side of the machine. Place the handset
in the cradle.
4 Connect the telephone line cord
Plug the telephone line cord into the socket marked
LINE at the back of the machine. Connect the other
end to the telephone wall socket.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Pull open the front of paper tray.
5 Connect the mains power
Fan the paper before loading.
Plug into the mains power and switch on.
Your PaperJet 300 displays:
ALARM
NO CARTRIDGE
FAX IN MEMORY
Align the paper with the right hand side of the paper
tray and slide in the paper until it stops. Do not force
the paper into the paper tray. Your PaperJet 300
prints on the side of the paper facing you.
8 Load paper
The plain paper sheet feeder can hold up to 50
sheets of 80gsm paper.
Pinch the tabs on the paper guide together and
move to the width of the loaded paper.
NOTE
Your PaperJet 300 is set to print on A4 paper. To
print exactly to fit US Letter (216 x 279mm) and
US Legal (216 x 356mm) you will need to adjust
the paper setting, see ‘Optional Settings’, page 41.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Open the cartridge cover.
Close the paper tray.
Printer Reset
6 Install the ink cartridge
Your PaperJet 300 is supplied with a black
cartridge. You can also install a colour
cartridge for colour printing from a PC.
The ink cartridge carrier should have
automatically moved to the centre position.
If it has not moved, press the Printer Reset
button.
Holding it by the finger grip, peel the
protective film from the print nozzles.
CAUTION
Do not touch the print head on the ink
cartridge. Do not rest the print head on any
surface. Do not shake the ink cartridge.
Avoid touching the nozzles and metal
electrical contacts.
Pull open the control panel.
NO!
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Insert the ink cartridge into the cartridge
carrier with the metal contacts facing away
from you.
Display shows:
ALARM
OLD CARTRIDGE
FAX IN MEMORY
Press Function to display NEW CARTRIDGE?
Press Enter.
Display shows ALIGN CARTRIDGE?
Push the ink cartridge towards the back of
the machine until it clicks into place.
7 Align the new cartridge
Press Enter. Display shows PRINTING.
The alignment chart is printed.
00-30 Enter the 2-digit number beneath the
straightest line, e.g 12. See page 53 for full
details.
Press Enter to confirm. Screen shows the
standby display with the date and time.
Close the cartridge cover and control panel
A full cartridge will print around 900
standard pages. See page 60.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
9 Set the date and time
10 Enter your name and fax number
Your name and number will be added to
every fax page you send. You can set up to
20 characters and up to 20 digits.
The current date and time will be included
with every fax page you send.
Press the Function button until the display
shows FAX SET UP?
Press the Function button until the display
shows 5: FAX SET UP?
Press Enter.
Display shows 1: SET CLOCK?
Press Enter.
Display shows 1: SET CLOCK?
Press Enter.
Display shows the current settings.
KEYPAD
Use the keypad to enter the day, month,
year and then the time using the 24 hour
clock. For example, to set 4 August 2001
2.15 pm, enter 04 08 01 14 15.
Press Function.
Display shows 2: SENDER ID?
Press Enter.
Display shows SENDER NAME?
KEYPAD
Press Enter to confirm.
You hear a confirmation beep.
Use the keypad to enter your name when
the cursor appears.
For example to enter the name JOHN:
JKI.
Stop
Press Stop to return to standby.
Press the 5 button until the display shows J
MNO
Press the 6 button until the display shows O
GHI
Press the 4 button until the display shows H
NOTE
MNO
Press the 6 button until the display shows N
If you make a mistake, move the cursor to the
position you want by pressing the and buttons,
then enter the correct number.
Press the or button to switch between
capitals, lower case, letters and numbers.
Press the button twice to enter a space
in a name.
6
NOTE
Press 1 to enter & ’ ( ) , - .
For connecting to a PC, see page 34.
Press the Stop button to cancel any
instructions.
Stop
6
5
0
8
DELETE
14
If you make a mistake entering a number or
name press the and buttons to move
the cursor then press the Delete button.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Press Enter to confirm.
Display shows SENDER NUMBER.
Enter your fax number.
NOTE
Using the menu.
There are two methods to access menu options.
When entering a number:
Press One Touch button 8 to insert a
hyphen.
KEYPAD
Press One Touch button 9 to insert a +
as the first digit.
Press Enter to confirm.
Display shows PBX MODE OFF.
Stop
Either: Press Stop to return to Standby.
Or: If connected to a switchboard set your
switchboard access code now see page 46.
NOTE
1. Press the Function button repeatedly to scroll to
the option you want then press Enter, e.g. to
begin entering the sender ID, press Function 5
times, then Enter, then Function, then Enter.
or
2. Press the Function button then enter the
number corresponding to the menu option you
want e.g. to begin entering the sender ID, press
Function, then 5, then Enter, then 2,
then Enter.
If you are accessing the SETTINGS menu, you
will notice that all options have 2 digit numbers
(see pages 41 to 44). To select, you must
always enter both digits. e.g., for TIMER
REDIAL enter 0 and 5.
Position of your fax header.
When you send a fax, your name, fax number, date
and time will be shown at the top of the page inside
the text area. To change this so that the header is
printed outside the text area or to switch it off, see
‘Optional Settings’, page 41.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Using your PaperJet 300
Entering names and numbers
To cancel, press Stop.
Stop
If you do not press any button for more
than a minute, the display returns to
standby.
You can store names and numbers in the One Touch
buttons and Directory.
How to use the keypad to enter a name
How to use the keypad to enter a number
Use the keypad enter a name:
Use the keypad to enter numbers:
For example to enter the name JOHN:
To enter a hyphen, press the One Touch 8
button
8
JKI.
Press the 5 button until the display shows J
MNO
Press the 6 button until the display shows O
6
5
GHI
Press the 4 button until the display shows H
0
8
DELETE
MNO
Press the 6 button until the display shows N
Press 1 to enter & ’ ( ) , - .
To move the cursor to the next space, press
the button
6
To switch between capital letters, lower
case letters and numbers, press the
or
button. The current setting is shown in
the right hand side of the display.
6
5
0
8
DELETE
If you make a mistake, press the buttons to move the cursor to the character
you want to change, then press Delete and
enter the correct letter.
Stop
Redial/P
R/Access
If you make a mistake, press the buttons to move the cursor to the digit you
want to change, then press Delete and
enter the correct number.
To cancel, press Stop.
To enter a 3 second pause in a number,
press the Redial/Pause button where
required. A P will be shown in the display.
If connected to a switchboard press
R/Access to enter your access code at the
start of the number. This means you won’t
have to press it every time you dial the
number.
NOTE
You will first need to program your access code,
see page 46.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
NOTE
To dial a One Touch entry
If you do not press any button for more than a
minute, the display returns to standby.
If sending a fax:
Load the document.
One Touch memories
You can store up to 10 of your most frequently used
numbers and dial them by pressing a single button.
Each one touch memory can store up to 16
characters and 32 digits.
Press the One Touch button you want.
Making a phone call:
Monitor
Lift handset (or press Monitor).
Press the One Touch button you want.
To store a One Touch entry
To edit a One Touch entry
Press Function.
Display shows 1: STORE MEMORY
Press Function.
Display shows 1: STORE MEMORY
Press Enter.
Display shows MEMORY = 1?
Press Enter.
Display shows MEMORY = 1?
Press the One Touch memory you want to
use. Display shows the memory number
KEYPAD
KEYPAD
Stop
Press Enter to confirm.
Press the One Touch button you want to
change.
Enter the name.
For details, see page 16.
Press Enter.
Display shows the name and :CHANGE.
Press Enter to confirm.
Press Enter and edit the name.
Enter the number you want.
For details, see page 16.
Press Enter to confirm and then edit the
displayed number.
Press Enter to confirm. You hear a
confirmation beep.
Press Enter to confirm.
You hear a confirmation beep.
Display shows the next One Touch button.
You can now add another entry.
You can now edit another entry by pressing
another One Touch memory button.
Press Stop to return to standby.
Stop
Press Stop to return to standby.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To delete a One Touch entry
Press Function.
Display shows 1: STORE MEMORY
Press Enter.
Display shows MEMORY = 1?
Press the One Touch button you want
to cancel.
Press Enter.
Display shows the name and :CHANGE.
Press Function.
Display shows the name and :DELETE.
Press Enter to confirm. You hear a
confirmation beep.
You can now delete another entry by
pressing another One Touch memory
button…
Stop
Press Stop to return to standby.
Directory
You can store up to 50 names and numbers in the
Directory.
The Directory will automatically keep a list of all
outgoing phone and fax calls you make (except
those already stored in the One Touch buttons), so
you can store a number already called and simply
add a name to it.
Unless you deliberately store a number, the
Directory only keeps a list of the latest numbers
dialled up to a total of 50 numbers.
If you dial the same number more than once, your
PaperJet 300 will only keep a record of the last time
it is dialled. Once 50 different number have been
listed, any new numbers will replace the oldest
previous number.
You can delete entries from the Directory list,
transfer them to One Touch buttons or store them
as permanent entries.
NOTE
The Caller Display memory shares the Directory
memory. So we recommend that you keep 5-10
entries free in order to allow a Caller Display to
give you an incoming calls list of 5-10 entries.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Making a phone call:
To store a Directory entry
Lift handset (or press Monitor).
Press
want.
You can store up to 50 names and numbers
in the Directory. These will remain there
until you delete them. Each entry can have
up to 16 characters and 32 digits.
or
to scroll to the entry you
Start
Press Start. The number is dialled.
Copy
Press Function until the display shows
To search for a Directory entry by name
2:SET DIRECTORY?
Press Enter. Display shows ENTER NUMBER
KEYPAD
Press Enter to confirm.
KEYPAD
Press Directory.
Enter the number. For full details see page 16.
KEYPAD
Enter the name. For full details, see page 16.
Press
to display the first name beginning
with that letter and to scroll down the list.
Press Enter to confirm.
Press Enter to confirm. You hear a
confirmation beep.
6
5
Display shows ENTER NUMBER.
You can now add another entry.
Stop
Use the keypad to enter the first letter of
the name.
Press or to display the rest of the
entry.
Press Stop to return to standby.
Stop
Press Stop to return to standby.
To view the Directory by scrolling
To dial a Directory number
If sending a fax:
Press
or
you want.
6
5
Load the document.
Stop
Press
want.
Start
Copy
or
to scroll to the entry you
to scroll to the entry
Press or to display the rest of the
entry.
Press Stop to return to standby.
Press Start. The document is scanned and
the number is dialled.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To edit a Directory entry
Press
want.
or
To transfer a Directory entry to a One
Touch button
to scroll to the entry you
Press
want.
If a name is displayed, press to display
the number.
Press the One Touch button you want.
Edit the number if required.
Press Enter to confirm. You hear a
confirmation beep.
Press Enter to confirm.
KEYPAD
You can now transfer another entry by
scrolling to a new phone or fax number.
Edit the name.
Press Enter to confirm.
Stop
The transferred entry is cleared from the
Directory.
Press Stop to return to standby.
Stop
Adding a name to a number in the
Calls list
Press
or
Press Stop to return to standby.
To delete a Directory entry
to display the number.
Press
or
you want.
Press Enter twice. Display shows ENTER
NAME. When cursor appears, enter the name.
0
8
DELETE
Press Enter. The name and number are
stored in the directory.
Stop
to scroll to the entry you
Press Function.
Display shows TRANSFER? then MEMORY?
Press Enter.
The cursor is set to the first digit.
KEYPAD
or
to scroll to the entry
Press Delete.
Press Enter to confirm. You hear a
confirmation beep.
Press Stop to return to standby.
You can now delete another entry by
scrolling to a new phone or fax number.
Stop
20
Press Stop to return to standby.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To view the Calls list
Your PaperJet 300 keeps a record of the
calls you have made – providing there is
spare capacity in the Directory.
Entries are listed in order of call frequency
– the most called numbers are listed first.
6
5
Paper sizes: Width
Length
Maximum:
216mm x 1.5m
Minimum:
184mm x 148mm
Paper weight
70gsm – 90gsm
Press
or . Display shows the most
frequently dialled entries first by name.
Do not use
Torn, crumpled and rolled paper.
Press or once to display the
phone/fax number.
Paper that is too thin.
Press again to display the number of times
dialled and the last date and time you called
the number.
Correction fluid.
For example, X 5 21 Dec 12:00 = Dialled 5
times, last called on 21st December at
midday.
Press
or
to display the next most
frequently dialled number.
Stop
Sending faxes
Press Stop to return to standby.
Wet or moist paper.
Carbon paper.
Make sure that any paperclips or staples have been
removed from documents.
Make sure any correction fluid is dry.
Inserting documents in the feeder
Gently insert documents to be faxed or copied face
down into the document feeder (up to 20 pages).
Adjust the paper feeder width guide to fit.
NOTE
If you have subscribed to your network’s Caller Display
service, your PaperJet will also display a list of
incoming calls. The length of the list depends on the
available Directory memory. If all 50 entries are full,
you will only see details of a current incoming call.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To set the resolution
To set the contrast
You can choose different resolution settings
to ensure the best quality when faxing or
copying a document.
When a document has been loaded, you can
switch between
NORMAL – for normal contrast documents.
The available settings are:
LIGHT – for very light documents which
need to be sent or copied darker.
STANDARD – for standard text documents.
This is also the fastest setting.
FINE
Your PaperJet 300 is pre-set to NORMAL
and you shouldn’t need to change it, but if
the original document is very light or faint
you can change the setting LIGHT.
– for documents with small
type and drawings.
SUPER FINE – for text with very small
Press Function until the display shows
characters and/or graphics.
PHOTO
5: FAX SET UP?
– for documents with varying
shades of grey, such as
photographs.
Press Enter.
Display shows 1: SET CLOCK?
Load the document to be faxed or copied.
The first page is pulled slightly into the
machine. Display shows STANDARD.
Press the Resolution button to display the
setting you want.
Press Function until the display shows
3: SETTINGS?
Press Enter.
Display shows (01) PAUSE TIME
KEYPAD
After each document, the setting automatically
returns to STANDARD which is the default
setting. You can change the default setting.
See ‘Optional Settings’, page 41.
Enter 28. Display shows CONTRAST
Press Enter. Display shows the current
setting NORMAL or LIGHT
Press the Function button to switch
between NORMAL and LIGHT.
Press Enter to confirm the setting.
Stop
Press Stop to return to standby.
The setting is fixed until you change it.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To redial the last number
To send a fax
If sending a fax:
Load the document face down.
Load the document.
Set the resolution and contrast if required.
Redial/P
Dial the number using the keypad.
Press Redial.
The document is scanned and sent.
Press Start. The document is scanned and
the number is dialled.
Making a phone call:
Dial manually:
KEYPAD
Start
Copy
One Touch number:
Redial/P
Press the One Touch memory button you
want. The document is scanned and the
number is dialled.
3
Directory number:
Press
want.
Start
Copy
or
to scroll to the entry you
Press Start. The document is scanned and
the number is dialled.
Lift handset (or press Monitor).
Press Redial. The number is dialled
Automatic fax redial
If the number is engaged when sending a fax, your
PaperJet 300 is set to redial two times, waiting
approximately 3 minutes between tries. If you have
set a delayed fax, it will redial three times.
To hear the progress of your call.
If you want to hear the dialling tones and fax
tones press the Monitor button before dialling
the number. If you use this method the document
will not be scanned into memory before sending.
To stop a fax being sent
Stop
Press Stop. The fax is cancelled.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Receiving faxes
Reception mode.
Your PaperJet 300 has three reception modes for
receiving faxes and telephone calls.
To set reception mode
Manual receive
When Manual mode is set, your PaperJet 300 rings
like a normal phone until you answer it yourself.
If a voice caller wants to send a fax.
If the caller wants to send a fax after your
conversation, press START on your PaperJet 300 and
replace the handset.
If you hear fax tones.
Mode
Press Mode to display the current setting.
Repeated presses will switch between the
options MANUAL RECEIVE, AUTO RECEIVE
and WITH ANS MACHINE. The mode
displayed is the one that is set.
Auto receive
Your PaperJet 300 answers each call after 5 rings
and receives faxes automatically. If the call is a voice
call, the phone will ring again for a further 5 rings
(secondary ringing) and you can answer the call by
picking up the handset. If you do not answer, the
machine will try to receive the call as a fax. During
secondary ringing the caller will hear a beep every
2 seconds to reassure them that the line is active.
You can adjust the number of rings your machine
gives. See ‘Optional Settings’, page 41.
If you are using your PaperJet 300 as a fax machine
only, we recommend that you switch the second set
of rings off. See ‘Optional Settings’, page 41.
If you accidentally answer a fax call.
If you pick up the handset and you hear fax tones,
simply press the Start button, replace the handset and
the fax will be received.
24
Press Start to begin reception and replace the
handset. The display shows RECEIVING.
With answer machine
Set this mode when you connect an answering
machine to your PaperJet 300. Your answering
machine will automatically take voice messages and
PaperJet 300 will take faxes.
When your PaperJet 300 rings it will wait for the
answering machine to take the call. If there are fax
tones or no incoming voice message it will
automatically try to receive a fax. Remember, it is
advisable to say in your outgoing message that the
caller can send a fax after the tone.
If the answering machine is switched off, your
PaperJet 300 will answer the call after 7 rings. Your
answering machine should be set to answer after
less than 7 rings, see Connecting an answering
machine, page 30.
Receiving faxes into the memory
If you run out of paper or the ink cartridge is empty,
your PaperJet 300 will automatically store incoming
faxes into the memory. The memory can store up to
20 pages of the standard letter, see page 60.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To print a fax stored in the memory
If you have received faxes into the memory
the Fax in memory light flashes and the
display shows the reason for the document
not being printed normally – PRINTER
ERROR!, CHECK PAPER! or INK OUT
Either add new paper, clear the jam or
replace the ink cartridge accordingly.
Printer Reset
Paper jam and out of ink warning:
If the plain paper jams or the ink cartridge
runs out during printing, the display shows
CHECK PAPER or OUT OF INK.
Clear the paper jam, see page 50.
Replace the ink cartridge, see page 51.
Printer Reset
Then press Printer Reset to print out
the document that has been stored in the
memory.
Press Printer Reset. The fax stored in the
memory will print out.
Clear a paper jam, see page 50.
Replace the ink cartridge, see page 51.
If the memory becomes full while there is
paper in the paper tray:
This happens if the fax is too large for the
PaperJet 300 to handle. Pages received
before the memory became full will be
printed but, you will need to ask the sender
to re-fax the pages you have not received.
Very detailed pages or photos may need to
be sent singly.
Power failure while a fax is stored in the
memory:
If the power fails and a document is stored
in the memory, the stored fax is lost. Your
PaperJet 300 informs you with a power
failure report giving details of any
documents lost from memory. When the
power is restored the display will show
MEMORY DATA LOST.
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Delayed faxing
To cancel a delayed fax
Store a document of up to 20 standard pages in the
memory for sending at a specific time within the
next 24 hours. This lets you take advantage of lower
call rates or coincide with time zone differences if
sending to another country.
Press Function until the display shows
3: TIMED SEND?
Press Enter. Display shows CANCEL?
Press Enter to confirm. You hear a
confirmation beep.
To send a delayed fax
Load the document face down.
Set the resolution and contrast if required.
Display shows CANCELLED!
To change the time and/or number of
a delayed fax
Press Function until the display shows
3: TIMED SEND?
Press Function until the display shows
Press Enter. Display shows START TIME:
KEYPAD
3: TIMED SEND?
Enter the time you want the fax to be sent
using the 24 hour clock, e.g. to start sending
at 7.30pm, enter 19 30.
Press Enter. Display shows CANCEL?
Press Function until the display shows
CHANGE?
Press Enter.
Display shows ENTER FAX NUMBER?
KEYPAD
Enter the fax number. You can also use
One Touch memory buttons and Directory
entries.
Press Enter. The document is scanned.
Display then shows TIMED SND and the
time you have set.
Press Enter. Display shows START TIME
and the time currently set.
KEYPAD
Press Enter.
Display shows the fax destination.
0
8
DELETE
KEYPAD
NOTE
If you have set the resolution to Photo and the
scanning memory becomes full, try resetting with
the resolution set to Standard, Fine or Superfine.
26
Enter the new time.
Press Delete to delete the number.
Enter the correct number. You can also use
One Touch buttons or a Directory entry.
Press Enter to confirm. You hear a
confirmation beep.
Display shows TIMED SND and the
time set.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Broadcast faxing
If sending later:
KEYPAD
You can store a document of up to 20 standard
pages in the memory for faxing to up to 20 different
numbers including One Touch and Directory entries.
Enter the time using the 24 hour clock, e.g
to send at 7.30pm, enter 19 30.
Press Enter.
Display shows ENTER FAX NO?
KEYPAD
To store a broadcast fax
Enter a number you want. You can dial the
number using the keypad or enter a One
Touch or Directory entry.
Press Enter.
Load the document face down.
KEYPAD
Set the resolution and contrast if required.
Press Function until the display shows
4: BROADCAST?
Start
Copy
Enter the next number. Then press Enter
and repeat up to a maximum of 20 numbers.
Press Start. Your PaperJet 300 scans the
document you have set. Display shows
B/CAST. and the time set for broadcasting.
Press Enter.
Display shows 0: NOW 1: LATER
Press 0 if sending now.
Display shows ENTER FAX NUMBER?
Or
Press 1 if you want to set a time for the fax
to be sent. Display shows START TIME:
NOTE
If you have set the resolution to Photo and the
scanning memory becomes full, try resetting with
the resolution set to Standard, Fine or Superfine.
If sending now:
KEYPAD
Enter a number you want. You can dial the
number using the keypad or enter a One
Touch or Directory entry.
Press Enter.
Display shows ENTER FAX NUMBER?
KEYPAD
Start
Copy
Enter the next number. Then press Enter
and repeat up to a maximum of 20 numbers.
Press Start. Your PaperJet 300 scans the
document and begins sending the fax to all
the numbers you have set.
To cancel a broadcast fax
Press Function until the display shows
4: BROADCAST?
Press Enter.
Display shows CANCEL?
Press Enter. Display shows CANCELLED!
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Polling reception
You can set your PaperJet 300 to call another fax
machine and receive a document from it. This is
often known as Faxback. You may need to know the
other machine’s password in order to retrieve the
document.
To poll a document
Press Function until the display shows
7: POLLING RX ?
Press Enter.
KEYPAD
Enter the number for the other machine.
Press Enter. The number is dialled and the
document is received. Display then returns
to standby.
Stop
28
You can start a phone conversation after sending or
receiving a fax.
To speak after sending or receiving a fax
While the fax is being sent:
Lift the handset. When the fax has finished,
the other machine will beep to let the other
person know you want to talk.
When the person at the other end responds,
you can talk.
If required, enter the other machine’s
password.
Press Enter.
Display shows ENTER FAX NUMBER?
KEYPAD
Voice request
To cancel polling, press Stop.
NOTE
If you lift the handset and replace it, the voice request
is cancelled.
If the other person does not pick up their handset
while the beeps are sounding – or if the other fax
does not have a voice request function - the line will
be disconnected.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To answer a voice request
To dial handsfree
Monitor
If the person wants to talk, your PaperJet
300 beeps while the fax is being sent or
received and the display shows PHONE
Press Monitor. You hear the dialling tone.
KEYPAD
CALLING.
Use the keypad to dial the number you
want.
Or
Lift the handset and wait for the caller to
respond.
Press the One Touch button you want, the
number is dialled.
Or
Using the phone
You can use your PaperJet 300 to make and
receive calls.
Press the
or
the Directory.
Start
button to scroll through
Press Start to dial.
Copy
When the call is answered, lift the handset
and talk.
To make a phone call
Lift the handset
KEYPAD
Use the keypad to dial the number you want.
To search and dial a Directory entry
by name
Or
Lift the handset.
Press the One Touch button you want, the
number is dialled.
Or
Press the
or
the Directory.
Press Directory button.
KEYPAD
button to scroll through
Start
Press Start to dial.
Copy
Start
Copy
Use the keypad to enter the first letter of
the name.
Press the
button to display the first name
beginning with that letter and to scroll down
the list.
Press Start to dial.
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To redial a number
Lift the handset.
Redial/P
Press Redial. The last number called is
redialled.
To receive a phone call
Connecting an answering machine
Your PaperJet 300 can work with an answering
machine so that you can take voice and fax
messages.
To ensure the two machines work together, the fax
machine must be in WITH ANS MACHINE mode
and the answering machine line cord must be
connected into the socket on the back of the
PaperJet 300’s line cord doubler plug (as shown
below).
When the phone rings.
Lift the handset and speak.
If you hear fax tones, replace the handset
after the display shows RECEIVING.
When set up like this, and a call comes in, your
answer machine will always answer the call first.
Your PaperJet 300 will monitor the call and take
control if it detects that it is a fax call. If the
answering machine fails to answer, PaperJet 300
will answer the call after 7 rings and prepare to
receive a fax.
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Making copies
To set the receive mode
Mode
Press Mode to display WITH ANS MACHINE.
You can make up to 99 copies of an original
document up to 20 pages long.
To make a single copy
To set up the answering machine
Load the document face down.
You can choose the number or rings before
your answering machine takes the call
(refer to your answering machine’s guide
for instructions), it is recommended that
you set the number of rings to between
2 and 4 and it must never be more than
6 rings.
For optimum performance, the outgoing
message on the answering machine should
be as short as possible and should not
exceed the times shown below: -
Set the resolution and contrast, if required.
Start
Copy
Press Copy.
Display shows NUM OF COPIES 01.
Start
Copy
Press Copy. Display shows SCAN LEFT: 19.
The original is scanned and the copy printed.
To make multiple copies
Load the document face down.
Set the resolution and contrast, if required.
No. of rings before
answer m/c answers
Max length of
outgoing message
Start
Press Copy. Display shows COPIES #01
Copy
KEYPAD
2
4
14 seconds
8 seconds
Start
Copy
Enter the number of copies you want.
Press Copy. The original is scanned and
the copy printed.
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To copy a highly detailed original
A highly detailed document may be too much
for the memory. By switching the ADF
COPY setting on, you can set your PaperJet
300 to scan and copy at the same time.
This shows you how to switch ADF on
and off.
Press Function until the display shows
5: FAX SET UP?
Press Enter.
NOTE
If there is not enough memory to scan all the
original document, copy it in stages.
Copies are reduced to 97% of the original to prevent
an original being copied onto two separate sheets.
Avoid using very smooth or slippery originals such
as fax roll paper or transparencies as these could
slip and the copy may run onto two pages.
On some types of paper the ink may take longer to
dry. Be careful to ensure it does not leave marks on
the original document.
Press Function until the display shows
3: SETTINGS.
Press Enter. Display shows (01) PAUSE TIME
KEYPAD
Press Function until display shows COPY
MODE (or enter 2, 2 to go straight there).
Press Enter. Display shows MEMORY COPY.
Press Function to switch between the two
options of ADF COPY and MEMORY COPY.
Press Enter to confirm.
Stop
Press Stop to return to standby.
Caller Display
Caller Display lets you know who’s calling before you
answer the telephone. Providing you have free space
in the Directory, your PaperJet 300 will also show
you a list of new and old calls you have received.
The number of calls in the list is limited by the
number of free spaces in the 50 number Directory.
With a Caller Display service, your PaperJet 300
receives caller information which is transmitted over
the telephone network.
To use this feature you will first have to subscribe to
your network’s Caller Display service. Ask your
network provider for more information.
With Caller Display, your PaperJet 300 stores the
caller’s number if available, call date and time.
If you have stored the incoming number in the
directory or one touch memory, the display will
show the stored name.
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IMPORTANT
The Caller Display memory shares the Directory
memory. So we recommend that you keep 5 -10
entries free in order to allow a Caller Display to
give you an incoming calls list of 5 -10 entries.
Caller information not available
If you have subscribed to BT’s Caller Display, you
may see a text message if the number of your caller
is not available.
The text message will be one of the following.
WITHHELD
The caller has stopped their number from being
sent.
To view and dial from the Calls list
Details of calls received will be stored
providing you have free space in the
Directory memory. When you have new
calls, the display shows NEW CALL(S).
Press
or
to scroll through the Calls
list. If you have new calls, these are shown
first.
6
If the name is displayed press button:
• to display the caller’s number
• the number of times the caller has rung
(X2 = 2 calls)
• the date and time of the most recent call.
Start
Press Start to dial the number displayed.
Copy
Or
Stop
INTERNATIONAL
The call received was from outside the UK.
UNAVAILABLE
The caller's exchange/network does not offer a
Caller Display Service.
OPERATOR
The call has come via the operator.
PAYPHONE
The caller is ringing from a payphone.
RINGBACK
The exchange is ringing to let you know that a
previously engaged number is free.
NO CALLER INFO
If your PaperJet 300 does not recognise the
information contained within the caller display
message, it will not show a number.
Press Stop to return to standby.
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Connecting to a PC
Your PaperJet 300 is supplied with software to
enable you to manage faxes from your PC, to scan
documents into your PC and to use it as a mono and
colour printer. It also contains a detailed user guide
for the faxing and scanning applications.
You are provided with a cable to enable you to
connect your PaperJet 300 to the PC parallel printer
port.
Loading the software
The procedures described here are written
for Windows 9x and Windows Me. If you
are running Windows 3.1x, there may be
some differences.
Switch off your PC and PaperJet 300.
System requirements
Windows 95, 98, Me
16MB RAM, 486 processor or higher, 20Mb free
space on the hard drive.
Connect the printer cable provided between
your PaperJet 300 printer socket and the PC
parallel printer port (LPT1)
Windows 3.1
8MB RAM, 486 processor or higher, 20Mb free
space on the hard drive.
Windows for Workgroups 3.11
10MB RAM (10Mb required by some applications),
486 processor or higher, 20Mb free space on the
hard drive.
Switch on your PC and PaperJet 300
As your PC starts up, if it detects the
PaperJet 300 (it will show as Colour MFP
on your PC) and opens the Add New
Hardware Wizard screen, you should click
on Cancel to close the wizard.
Insert the PC Fax Software CD into the CD
drive. The CD should auto run and present
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the PaperJet 300 Software Installer screen
with the options shown below.
If your CD doesn’t run automatically, select
Run from the Start menu, type in
x:\Setup.exe (where x is the letter of your
CD drive) and then click on OK.
To view the user guide, double click on
View Documentation. If you don’t already
have Adobe Acrobat Reader on your PC you
will need to install that first. It is included
on the CD, just double click on that option.
Status: shows details of cartridges, the
current print job and lets you print a test
page.
If you want to use your PaperJet 300 only as
a printer then you will need to install the
Printer Driver only.
Cartridges: shows the status of the
cartridges, lets you clean nozzles and align
the cartridge.
If you want to use the PC faxing and
scanning features, you will need to install
Unimessage Pro.
DOS Printing: lets you adjust the settings
for DOS printing.
Options: lets you set your preferences.
About: provides program details.
You can load either the Printer Driver or
Unimessage Pro or both.
To load the printer driver, double click on
the Printer Driver option. The installer will
load the driver and present the printer
control program window when it has
finished. This window enables you to adjust
the printer settings, clean nozzles and align
ink cartridges and print test pages.
You can make changes if you wish but you
don’t need to for most uses. When you are
ready, click on Close.
You are now presented with a window with
two option buttons: Exit to Windows and
Restart Windows.
If you are not going to load Unimessage
Pro, click on Restart Windows.
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If you want to load Unimessage Pro, click
on Exit to Windows and then close any
windows which are hiding the Install
screen.
To load Unimessage Pro, double click on
the Unimessage Pro option, the installer
will load. Follow the on-screen instructions,
changing the pre-set options if needed.
When loading has finished you are given
the option to re-start your PC or return to
Windows.
If you have finished loading the software
you must restart your PC. Select Restart
your PC and click OK.
After loading Unimessage Pro, when your
PC re-starts, Unimessage Pro will start up
automatically and you will need to enter
some information and choose some options
to complete the installation. Follow the onscreen instructions.
To print a document
Open the document on the PC.
36
NOTE
When printing from the PC, if you pause a print for
more than 3 minutes, your PaperJet 300 will “time
out” and you will have to cancel the print and start
again.
Faxing and scanning
You can fax documents from your PC via your
PaperJet 300. You can also scan documents into
your PC.
Sending a simple fax
Open Unimessage Pro to display the
Welcome screen.
Click on New Message to open the fax
dialogue box.
In the To box, enter the telephone number
of the recipient.
Type the message you want to send in the
main box.
Select Print from the file menu, when the
printer dialogue box opens, ensure Colour
MFP is the selected printer.
Select Properties/Options if you want to
adjust the printer settings.
Click OK to print.
Enter a brief description of the message in
the Subject box (optional).
The type of header sheet that will be sent is
shown in the footer. If you want to change
it, select Cover Sheet from the Insert menu
and choose a new one.
To send the fax, click on the Send icon
(envelope) or select Send from the File
menu.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Faxing a document
To switch between mono and colour
cartridges
Open Unimessage Pro to display the
Welcome screen. You can now minimise
the Welcome screen.
Pull open the control panel.
Open the document you want to send.
Select Print from the File menu and ensure
Unimessage Pro is the selected printer in
the print dialogue box.
Click OK. The fax dialogue box opens.
Open the cartridge cover.
In the To box, enter the telephone number
of the recipient.
Enter a brief description of the message in
the Subject box (optional).
If you want to add a message to the header
sheet, type it in the main box.
The type of header sheet that will be sent is
shown in the footer. If you want to change
it, select Cover Sheet from the Insert menu
and choose a new one.
Printer Reset
To send the fax, click on the Send icon
(envelope) or select Send from the File
menu.
The ink cartridge carrier should have
automatically moved to the centre position.
If it has not moved, press the Printer Reset
button.
Remove the current cartridge.
Insert the replacement cartridge holding it
by the finger grip.
Insert the cartridge with the electrical
contacts facing towards the back of the
machine.
Avoid touching the nozzles and metal
electrical contacts.
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Push the cartridge towards the back of the
machine until it clicks into place.
Close the cartridge cover and control panel.
Display shows OLD CARTRIDGE?. If you
have used the cartridge before press Enter.
Display returns to standby.
If it is a new cartridge, press Function to
display NEW CARTRIDGE?
Press Enter. The display shows ALIGN
CARTRIDGE?
Press Enter. The alignment page is printed.
When prompted, enter the number which
appears under the straightest line on the
print out.
NOTE
It is quicker and more economical to use a mono
cartridge for printing received faxes and copies.
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Additional features
Reports and lists
Reports give you details of faxes sent and received.
Lists show you the various settings and stored names
and numbers on your PaperJet 300.
Printing activity reports
Your PaperJet 300 has been set to print a report
automatically after every 20 faxes sent or received.
You can also set it to:
To print a list of stored names and
numbers
The list contains all One Touch and
Directory entries and received calls if you
subscribe to a Caller Display services.
Print immediately.
Once a day.
No print out ,see ‘Optional settings’, page 41.
The activity report may also include error codes to
help you diagnose any problems quickly and accurately.
See ‘Help’, page 47.
Press Function until the display shows
6: PRINT OUT?
Press Enter.
Display shows 1: PHONE BOOK?
Press Enter. The list is printed.
Display shows PHONE BOOK.
Stop
Press Stop to return to standby.
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To set to ‘no print out’ or ‘print same
time each day’
To print an activity report immediately
Press Function until the display shows
Press Function until the display shows
6: PRINT OUT?
5: FAX SET UP?
Press Enter.
Display shows 1: PHONE BOOK?
Press Enter. Display shows 1: SET CLOCK?
Press Function until the display shows
4: ACT. REPORT?
Press Function until the display shows
3: ACT. REPORT?
Press Enter. Display shows ACT. REPORT ON.
Press Enter. The report is printed.
Press Function to switch between ON
and OFF.
Either select OFF, press Enter to confirm
and then Stop to return to standby.
Stop
Or select ON.
Press Enter. Display shows PRINT TIME:
Enter the time at which you would like the
activity report printed each day.
Press Enter to confirm. You hear a
confirmation beep. If you press Enter
without entering a time your PaperJet 300
will print an activity report after every 20 fax
transactions.
Stop
Press Stop to return to standby.
NOTE
If you have not sent or received any faxes, an
activity report will not be printed, even if you have
set your PaperJet 300 to print one at the same time
every day.
40
Stop
Press Stop to return to standby.
Delayed fax report
Your PaperJet 300 can be set to print out a report
after a delayed fax has been sent. This is called a
“Timed Report”. The original setting is off. To switch
it on, See ‘Optional Settings’, page 41.
Broadcast fax report
Your PaperJet 300 can be set to print out a report
after a broadcast fax has been sent. The original
setting is off. To switch it on, See ‘Optional Settings’,
page 41.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To print out a list of current feature
settings
Optional settings
Your PaperJet 300 lets you change settings to suit
the way you work.
The print out lets you see a complete list
of the feature settings currently set on your
PaperJet 300.
To change the feature settings
Press Function until the display shows
6: PRINT OUT?
Stop
Press Enter.
The settings menu lets you adjust a wide
range of settings.
Press Function until the display shows
Press Function until the display shows
3: SETTINGS?
5: FAX SET UP?
Press Enter. The settings list is printed.
Press Enter.
Press Stop to return to standby.
Press Function until the display shows
3: SETTINGS?
Press Enter.
To print out the current function list
Enter the feature number you want
,see list on page 42 to 44.
Press Enter.
You can see a list of all the functions you
can set on your PaperJet 300.
Enter the code you want for the new setting
,see list page 42 to 44.
Press Function until the display shows
Press Enter to confirm. You can now enter
another Feature number in order to change
the next setting.
6: PRINT OUT?
Press Enter.
Press Function.
Display shows 2: FUNCTION LIST?
Stop
Press Stop to return to standby.
Press Enter. The function list is printed.
Stop
Press Stop to return to standby.
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Feature
Number
42
Name
Setting
codes
Options
Explanation
Original setting
01
PAUSE TIME
03
-12
3 seconds
--- seconds
12 seconds
Sets the length of a pause inserted
into a stored number.
3 seconds
05
TIMER REDIAL
00
01
02
03
OFF
once
2 times
3 times
The number of times the machine
will redial the number if the fax fails
(e.g. other machine is busy). This
setting applies to timed jobs only.
3 times
06
AUTO REDIAL.
00
01
02
03
OFF
once
2 times
3 times
The number of times the machine
will redial the number if the fax fails
(e.g. other machine is busy). This
setting applies to non-timed jobs only.
2 times
07
No. OF RINGS
01
02
03
and up to
11
once
2 times
3 times
and up to
11 times
Number of rings before your
machine answers a call when set to
RECEIVE MODE.
7 times
09
F/T SW. OVER
00
01
02
03
04
05
OFF
3 times
5 times
7 times
9 times
11 times
In AUTO mode, you can set the
number of times the unit will ring if
the incoming call is a voice call.
At the end of these rings the unit
prepares to receive a fax.
5 times
13
POWER SAVE
00
01
OFF
ON
17
KEY TONES
00
01
02
OFF
LOW
HIGH
20
FAX HEADER
00
01
02
OFF
ON (outside)
ON (inside)
21
FAX FOOTER
00
01
OFF
ON
If power save is set on the unit will
revert to an energy saving mode after
5 minutes of no use. This mode is
not recommended if you have a PC
connected.
Off
Lets you set the pitch of the beeps
you hear when you press a button.
Low
This switches the fax header, that is
sent with each document, on and off
and determines whether it is printed
inside or outside the image area.
Sets whether the caller’s details
are printed at the foot of received
documents.
ON (inside)
OFF
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Feature
Number
Name
Setting
codes
Options
22
COPY MODE
00
01
ADF COPY
MEMORY COPY
23
PAPER SIZE
00
01
02
A4
LETTER
LEGAL
24
ECM
00
01
27
RESOLUTION
28
Explanation
Sets whether or not the document is
scanned into memory before copying.
Use ADF for documents too large for
the memory.
Original setting
MEMORY COPY
Allows you to set the size of paper
you want to print on.
A4
OFF
ON
Allows you to switch error correction
mode on and off. Error correction
mode automatically rectifies errors
caused by bad lines, etc.
ON
00
01
02
03
STANDARD
FINE
SUPER
PHOTO
Sets the default scanning resolution
setting.
STANDARD
CONTRAST
00
01
NORMAL
LIGHT
Sets the default scanning contrast
setting.
NORMAL
31
SEND REPORT
00
01
02
OFF
ON: EACH SEND
ON: ERROR
Controls printing of automatic fax
transmission reports. Allows you to
switch send report printing on and
off. Will print for each fax sent or
only when an error occurs.
ON: ERROR
32
TIMED REPORT
(Delayed send
report)
00
01
02
OFF
ON:EACH SEND
ON:ERROR
Allows you to switch delayed send
report printing on and off. Will print
for each delayed fax sent or only
when an error occurs.
ON:ERROR
35
B/CST REPORT
00
01
OFF
ON
When set to On a report is printed
on completion of each broadcast fax.
OFF
36
PHOTO QUAL
00
01
STANDARD
HIGH
This sets the way the unit prints
halftones (greys).
47
INK SET
00
01
SETTING A
SETTING B
Controls the amount of ink applied
to the paper when printing faxes and
copies. Setting A applies more ink
than setting B. Reduces print
definition but may be useful to
overcome problems with ink
smudging.
HIGH
SETTING A
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Feature
Number
Name
Setting
codes
Options
Original setting
54
AUTO SEND
00
01
OFF
ON
This feature determines whether the
fax starts automatically when you
initiate a fax call using the handset.
When set to ON, if the unit hears fax
tones from the far end, it will
automatically start to send. When set
to OFF, you need to press START to
begin sending.
OFF
55
PRINT SIZE
00
01
02
90%
84%
70%
Allows you to set the vertical
reduction when printing received
faxes.The horizontal reduction is
constant at approx. 95% This setting
does not affect the printing of copies.
90%
57
REMOTE START
00
01
OFF
ON
Allows you to start up the fax from
another telephone by dialling #, 7.
ON
You can print a list of the current feature settings, see page 41.
44
Explanation
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Power Save mode
The power save feature reduces power consumption
from 6W to 2W while your PaperJet 300 is lying idle.
To reduce the printing area
If someone is trying to send you a fax that
is longer than the paper you are printing on,
your PaperJet 300 will try to receive it over
2 pages. You can reduce the printing area in
order to compress the fax onto a single page.
Power save is switched off when you receive your
machine.
You can switch power save on and off by changing
the feature setting 13, see list on page 42. The power
save setting will switch on about 5 minutes after the
last button has been pressed or the last call was
received. The display shows POWER SAVE.
All faxes are reduced. Your PaperJet 300
has been originally set to 90% of the original
size, but incoming faxes can be switched
between 90%, 84% or 70%. You must re-set
the reduction again to change it back.
Power save will automatically switch off again, when
a button is pressed, the handset is lifted or a new
call is received.
Press Function until the display shows
5: FAX SET UP?
Power save mode does not switch on if the display
shows NEW CALLS or if you have a colour cartridge
installed.
Press Enter.
Display shows 1: SET CLOCK?
Press Function until the display shows
IMPORTANT
If you have connected your PaperJet 300 to a
computer and it has gone into power save mode,
you will not be able to print until power save is
deactivated. You can only deactivate power save by
pressing a button on your PaperJet 300 or by lifting
the handset. Power save cannot be deactivated
through a command from your computer.
3: SETTINGS?
Press Enter.
KEYPAD
Press Function until display shows PRINT
SIZE (or enter 5, 5 to go straight there).
Press Enter.
KEYPAD
Set the ratio you want
00 = 90%
01 = 84%
02 = 70%
Press Enter to confirm.
Stop
Press Stop to return to standby.
ECM (Error Correction Mode)
ECM automatically reduces the possibility of
damaged data when sending or receiving faxes.
ECM is switched on and we recommend that you
do not change this setting.
45
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Connecting to a switchboard
To make a call
To set your switchboard access code
If sending a fax:
Load the document.
R/Access
Press the Function button until the display
shows 5:FAX SET UP?
Press Enter.
Display shows 1:SET CLOCK?
Press the R/Access button.
Enter the number you want.
Start
Copy
Press Start. The document is scanned
and sent.
Press Function.
Display shows 2:SENDER ID?
Making a phone call:
Press Enter.
Display shows SENDER NAME
Lift handset (or press Monitor).
R/Access
When the name you have entered
previously appears, press Enter.
Display shows SENDER NUMBER
When the number you have entered
previously appears, press Enter.
Display shows PBX MODE OFF
Press the Function button to display No. or
FLASH
Select No. if you use an access code (e.g. 9
) to get an outside line. Select FLASH if you
use a recall to get an outside line.
Press Enter to confirm your choice.
Stop
If you selected FLASH press Stop to return
to standby.
If you selected No. enter a code (this is the
prefix you normally use to get an outside
line) of up to 4 digits.
Press Enter to confirm your choice.
Stop
46
Press Stop to return to standby.
Press the R/Access button.
Enter the number you want.
NOTE
When storing numbers in a One Touch button or
the Directory you can use the R/Access button to
enter the access code as the first digit (it will
appear in the display as “R”). This means the
access code will automatically be dialled along
with the number.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Help
Try these solutions to the most common problems.
Machine does not work
Check that it is plugged in and switched on at the
mains.
Display shows CHECK PAPER!
Paper tray is empty.
Paper is not properly inserted in the plain paper tray.
If an error code is shown, check the error code list
on page 49. Then press Printer Reset and try
printing again.
Display shows CHANGE CARTRIDGE
The front cover is open. Press top corners firmly
to close.
Original document is not accepted
Paper may be too thick or too thin.
Paper may already be jammed inside. Open the
control panel and remove any jammed paper.
Display shows OUT OF INK
Install a new ink cartridge, page 51.
You can’t send a fax
Check that the document is inserted properly.
There may be a problem with the receiving machine.
You can’t receive a fax when the machine rings
Is your machine set to Manual receive? If so, lift the
handset and press Start.
Memory may be full and there is no paper in the
plain paper tray. Check that the machine is switched
on at the mains power supply.
Received fax is blank
Check that the sealing tape has been removed from
the ink cartridge print head. See ‘Replacing a print
cartridge’, page 51.
Document may have been place upside down on the
sending machine.
Can’t print a document stored in the memory
Check that there is ink in the cartridge. Check that
there is paper in the plain paper tray.
Printed document contains illegible or
distorted characters
Phone line quality may have been poor. Ask for the
document to be sent again.
Printed pages have white lines on them
Ink cartridge may not be installed properly.
Reinstall the cartridge, see page 51.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Probable cause
Solution
Smudged
or blurred.
Wrong type
of paper.
Try a different
paper
Fading.
Print head
is clogged or
cartridge is
out of ink.
Clean the print
head nozzles,
page 55, or
replace the print
cartridge page 51.
White streaks,
dots missing,
irregular dots.
Print head
is clogged.
Clean the print
head nozzles,
page 55.
If the paper tray contains different types of paper, try
loading just one type.
Straight lines are
printed jaggedly.
Print cartridge
is not aligned.
Align the cartridge,
page 53.
Paper is printed at an angle
Make sure the paper is held straight in the paper tray
by the paper guide.
No dial tone when you lift the handset
Check that the telephone line cord is properly
connected.
Speaker tones are too quiet
Monitor volume may be set to Low. Move the monitor
switch to Medium or High. See ‘At a glance’, page 3.
Cannot make a phone call
Check that your PaperJet 300 is not already sending
or receiving a fax.
When connected to a PC, the display shows
PRINTING and will not return to standby
Press Printer Reset until the display shows PRINT
CANCELLED. Then try printing again.
Error light comes on
Press Stop to turn of the light. Print an activity
report, page 39 and check the error code shown,
see page 49.
48
Several sheets of paper are drawn into the printer
at the same time
Pages may be sticking together. Remove and fan out
the paper before inserting again.
Results
Check that there are not too many sheets in the paper
tray. Remove some sheets if necessary.
Printed documents smudge easily
If you find that the ink smudges easily, there may be
a compatibility problem between the ink and the
paper you are using. It is recommended that you try
using a different brand of paper.
If this doesn’t resolve the problem, try changing the
INK SET setting to setting B (47 in the SETTINGS
menu). Note that the ink setting will affect copies
and faxes only (not PC prints).
CUSTOMER HELPLINE
If you cannot solve the problem or need further
advice, call the PaperJet Customer Helpline
0845 0500 950.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Error codes
The activity report may show error codes. The chart
shows you what they mean.
Code
Meaning
Action
10
No response from
the other machine.
Contact the other party
to make sure the machine
can receive.
12
No response.
19
The memory became
full when receive a fax.
20
Stop button pressed
while fax was being
sent or received.
21
Original document
jammed.
27
Delayed fax cancelled.
29
Power was turned off
while a fax was being
sent from the memory.
30s
Printing quality poor
due to bad telephone
line.
If this code appears
frequently contact
your network operator
help line (151 for BT
residential customers,
154 for BT business
customers)
40’s
Problem with other
fax machine.
Try resending the
fax later. Or ask them
to try sending you the
fax again.
50s
Fax stopped by
other machine.
Line disconnected.
Try resending the fax
later. Or ask them to try
sending you the fax again.
71
Other machine is
not compatible.
Contact the other party.
Check that the ink or
paper hasn’t run out.
Ask the other party to
send a fax in stages.
Remove and try
sending again.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To clear a document jam
To clear a plain paper jam
The display shows DOCUMENT JAM.
The display shows CHECK PAPER.
Open the control panel.
Open the plain paper tray cover and pull out
all the paper.
Press and hold down the Green Release
Lever while removing the jammed paper.
Replace the paper in the tray. Close
the cover.
Close the control panel.
.
Printer Reset
50
Press the Printer Reset button.
Your machine returns to standby.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To replace an empty ink cartridge
This is different to swapping cartridges.
If you want to swap between mono and
colour cartridges, see “Printing from a PC”
on page 36.
Remove the new print cartridge from its
packaging. Holding it by the finger grip,
peel the protective film from the print
nozzles.
Pull open the control panel.
Avoid touching the nozzles and metal
electrical contacts.
Open the cartridge cover.
NO!
Insert the new cartridge holding it by the
finger grip.
Insert the cartridge with the electrical
contacts facing towards the back of the
machine.
Printer Reset
The ink cartridge carrier should have
automatically moved to the centre position.
If it has not moved, press the Printer Reset
button.
Remove the old cartridge.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Push the cartridge towards the back of the
machine until it clicks into place.
Press Enter to confirm. You hear a
confirmation beep.
Stop
Press Stop to return to standby.
To store a spare ink cartridge
Close the cartridge cover and control panel.
Display shows OLD CARTRIDGE.
Press Function to display NEW CARTRIDGE.
Press Enter.
Display shows ALIGN CARTRIDGE.
Press Enter. The alignment page is printed.
Select the vertical line that is closest to
being a straight line.
Enter the number under the straightest
line, e.g. 12.
52
If swapping between mono and colour
cartridges you can store the spare one in
the compartment under the control panel.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Aligning the print cartridge
To align the cartridge at the machine
If the print quality should deteriorate at any time you
might want to check the cartridge alignment.
Aligning the cartridge ensures the best
print quality.
To align the cartridge from a PC
Press Function until the display shows
8: PRINTER?
Open the printer Control Program.
Enter the number under the straightest line
in the Alignment Cartridge box, e.g. 12.
Press Enter.
Display shows 1: CLEAN NOZZLES?
Click Cartridges tab.
Press Function. Display shows 2: ALIGN?
Click Align Cartridges. The Align
Cartridges box appears on screen. Your
PaperJet 300 prints the alignment page.
Select the vertical line that is closest to
being a straight line.
Press Enter. The alignment page is printed.
Select the vertical line that is closest to
being a straight line.
Click OK.
KEYPAD
Enter the number under the straightest
line, e.g. 12.
Press Enter to confirm. You hear a
confirmation beep.
Stop
Press Stop to return to standby.
Cleaning the print nozzles and contacts
If your documents are not being printed
completely, the ink cartridge nozzles may
be clogged. You can set your PaperJet 300
to clean them.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
To purge the print nozzles at the machine
To purge the print nozzles from a PC
Make sure there is paper in the plain
paper tray.
Make sure there is paper in the plain
paper tray.
Press Function until the display shows
Open the printer Control Program.
8: PRINTER?
Press Enter.
Display shows 1: CLEAN NOZZLES?
Press Enter. Display shows PRINTING and
the nozzle test pattern is printed. This shows
a test pattern of nozzles working correctly.
Click the Cartridges tab.
Click Clean Print Nozzles. Your PaperJet
300 starts the nozzle cleaning test.
Examine the test pattern as shown above in
‘Cleaning the print nozzles at the machine’.
Compare the diagonal line above the bars
to the diagonal line below the bars. If there
is a broken line, the nozzles are clogged.
If the bottom line has fewer breaks, or is of
better print quality than the top line, run
the test again.
Compare the diagonal line above the bars
to the diagonal line below the bars. If there
is a broken line, the nozzles are clogged.
If the bottom line has fewer breaks, or is of
better print quality than the top line, run
the test again.
If the print quality is not satisfactory after
running the test three times, remove the
cartridge and carefully wipe the nozzle
plate with a damp soft tissue. Reinstall the
cartridge and repeat the clean nozzle routine.
54
If the print quality is not satisfactory after
running the test three times, remove the
cartridge and carefully wipe the nozzle
plate with a damp soft tissue. Reinstall the
cartridge and repeat the clean nozzle routine.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Wiping the print nozzles and
contacts
If the print quality does not improve after purging
the nozzles, the contacts may be dirty or there may
be dried ink on the nozzles.
Wiping the contacts
Using a clean damp area of the cloth, gently
wipe the entire gold covered area, on the
back of the cartridge, from one side to the
other, as shown.
Wiping the print nozzles
Remove the print cartridge from the
machine, see "To replace an empty ink
cartridge" on page 51.
Dampen a clean cloth with water.
To dissolve any dried ink, hold a damp
cloth against the nozzles for about 3
seconds and wipe gently. To avoid mixing
colours, wipe from one side to the other,
in one direction as shown.
Gently wipe dry.
Ensure cartridge is dry before replacing in
the machine.
Allow the nozzles to dry.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Cleaning
Clean the document feeder rollers, then use a dry
cloth to dry them thoroughly.
To clean the casing
Gently wipe the case with a soft, clean cloth
dampened with a mild detergent. Do not use abrasive
cleaning agents.
To clean the document feeder rollers
If a streaky or dirty pattern appears on a copy or fax
you have sent, clean the two document feeder
rollers with a soft, clean cloth dampened with a mild
detergent.
Open the control panel.
Press the document sensor to rotate the feeder rollers.
56
Close the control panel.
PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
General information
Guarantee information
Subject to the terms listed below the guarantee will
provide for the repair of, or at BT’s or its agent’s
discretion the option to replace the PaperJet 300, or
any component thereof, which is identified as faulty
or below standard, or as a result of inferior
workmanship or materials. Products over 28 days
old from the date of purchase may be replaced with
a refurbished product.
The conditions of the guarantee are:
• The guarantee shall only apply to defects that
occur within 12 months from the date of purchase,
provided that the equipment is sent to the repair
address within this period.
• This guarantee does not cover any faults or
defects caused by accidents, misuse, fair wear and
tear, neglect, tampering with the equipment, or any
attempt at adjustment or repair other than through
approved agents.
• This guarantee does not affect your statutory
rights.
Helpline support and returns back
to point of sale
Within the 12 month guarantee period:
Prior to returning your product, first read the ‘Help
section’ beginning on page 47 or contact the Helpline
for assistance.
Helpline: 0845 0500 950. Lines open Monday to
Friday from 09:00 to 17:30 excluding bank holidays.
Outside the 12 month guarantee period:
If your product needs repair after the guarantee
period has ended, the repair must meet the approval
requirements for connection to the telephone
network. We recommend that you call the Helpline
and ask for details of our recommended repairers.
Returning the product:
If the Helpline is unable to remedy the problem they
will ask you to return your PaperJet 300. Remove the
ink cartridge from the machine and place it in a
black plastic bag. Where possible, pack it in its
original packaging. Please remember to include all
parts, including line cords and mains power plug.
(Please note we cannot take responsibility for products
damaged in transit.)
Please obtain and keep proof of posting or delivery.
A copy of the proof of purchase such as your receipt
must be returned with your product.
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Technical information
Paper handling: ........................................Automatic feed
Paper tray capacity: ..................................50 sheets max of 75gsm.
Maximum thickness of
stacked paper 10mm
Paper size:................................................A4 – 210 x 297mm
Letter – 8.5 x 11 inches
Legal – 8.5 x 14 inches
Paper weight:............................................64 to 90gsm
Paper type: ..............................................Plain paper. Transparency film.
PC Interface: ............................................Parallel port
Ink cartridge: ............................................Black: 1250 pages (5% coverage), Colour: 200 pages (15% coverage)
Document handling: ..................................20 page, auto document feed.
Document size: ........................................A4, letter, legal.
Document weight: ....................................70 to 90gsm
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Type: ......................................................Desk top type transceiver
Effective scanning width: ............................208mm
Effective recording width:............................203mm
Transmission speed: ..................................14400/12000/9600/7200/4800/2400/bps
Transmission time: ....................................8 sec, standard mode, ITU-T #1, Memory to Memory (MR codes)
Horizontal resolution: ................................8 pels/200 dpi.
Vertical resolution: ....................................Standard mode: 3.85lines/mm, Photo: 7.7 lines/mm with 64 grey scales
Fine mode: 7.7 lines/mm
Super fine mode: 15.4 lines/mm
Photo: ....................................................77 lines/mm, 64 grey scales.
Compression method: ................................MH/MR
Scanning method:......................................Flat-bed by Contact Image Sensor
Printing method: ......................................Ink jet
Power supply:............................................AC 230V, 50/60Hz
Power consumption: ..................................Stand-by: 6W,
Transmission: 18W
Stand-by (with Power save):2W,
Reception:23W,Copy:35W.
Overall dimensions:....................................366(W) x 279(D) x 179(H)mm (excluding trays)
366(W) x 322(D) x 261(H)mm (with trays)
Weight;....................................................Approx. 3.6kg (no accessories)
Ambient temperature: ................................5°C-35°C(41°F-95°F)
R&TTE
This product is intended to be connected to
analogue networks and private switching systems
in the United Kingdom.
PaperJet 300 Fax Machine
This equipment complies with the essential
requirements of the Radio Equipment and
Telecommunications Terminal Equipment
Directive, 1999/5/EC.
If you require a copy of the original manufacturer’s
Declaration of Conformance, then please contact the
BT PaperJet Helpline on 0845 0500 950.
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Memory capacity
The memory can store up to 20 pages of the
standard letter at A4 size.
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Index
Additional features
39
Activity report
39
Align ink cartridge
53
Answering machine
30
At a glance
Broadcast faxing
store
cancel
Caller display
2
27
27
27
32
33
33
Delayed faxing
send
cancel
change time
26
26
26
Delete
one touch numbers
directory numbers
18
20
Dialling
one touch numbers
directory numbers
faxes
phone calls
17
19
23
29
Directory
add name to number in calls list
delete
dial
edit
search
store
transfer entry to One Touch button
view directory
view outgoing calls
18
20
20
19
20
19
19
20
19
21
Document jam
50
caller information not available
calls list
Cartridge
align from a PC
align at the machine
clean nozzles
replace
store spare cartridge
swap colour and mono cartridges
Cleaning
machine and paper rollers
print nozzles
Contrast
Copying
single copies
multiple copies
detailed original
56
55
22
31
31
31
32
Error codes
49
Date set
14
Error correction mode (ECM)
45
53
53
53
51
52
37
Enter
a fax number
a name
14
14
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Fax
One Touch memories
broadcasting
delayed send
header
print from memory
receiving
redial
send
send via switchboard
stop
27
26
14
25
24
23
23
46
23
Features, list of
42
Guarantee
57
Handset-connect
10
Header, name and number
14
Help
47
Helpline
9
Ink cartridge
align
clean nozzles
replace
store
53
53
51
52
Optional settings
change features
features list
17
18
17
17
17
41
41
42
Paper
fit paper tray
jams
load
sizes
10
50
11
21
connecting
fax software
faxing and scanning
print documents
printer software
34
34
36
36
34
PC
Phone
make call
handsfree
receive a call
redial
search and dial
29
29
30
30
29
Polling reception
28
Power, connect to mains
11
Power save mode
45
41
41
39
Print area-reduce
45
Printer driver
34
Printer error codes
49
Memory capacity
60
Print from memory
25
Memory full
25
Receiving phone calls
30
Receiving faxes
24
Installation
PC software
fax software
34
34
Jams
50
Lists
current settings
functions
stored names and numbers
Monitor volume
62
delete
dial
edit
store
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PaperJet 300 user guide ~ Edition 3.2 ~ 25th july ’01 ~ 3693
Reception mode
24
Technical information
58
Redial phone call
23
Telephone line connect
10
Redial fax call
30
Time set
14
Replace ink cartridge
51
Unpacking
Reports and lists
activity
broadcast fax
delayed fax
no print out
39
39
40
40
Resolution
22
Returning the product
57
Ringer volume
3
Safety information
9
Setting up
10
Sending faxes
21
Voice request
Volume
loudspeaker
ringer
8
28
3
3
Windows
Open printer control panel in 95/98
Open printer control panel in 3.1/3.11
Open printer control panel in Me
34
34
34
Set
date
time
14
14
Stop
broadcast fax
delayed fax
fax
27
26
23
Speak
after sending a fax
before receiving a fax
28
28
Store
directory entry
entering a name & number
One Touch entry
19
14
17
Swap ink cartridge
37
Switchboard
make call
send fax
set access code
46
46
46
46
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Offices worldwide
The telecommunications services described in this publication
are subject to availability and may be modified from time to time.
Services and equipment are provided subject to British
Telecommunications plc’s respective standard conditions of contract.
Nothing in this publication forms any part of any contract.
TouchtoneTM is a registered trade mark of
British Telecommunications plc in the UK.
© British Telecommunications plc 2001.
Registered Office: 81 Newgate Street, London EC1A 7AJ.
Registered in England No. 1800000.
PaperJet 300 user guide (7/01) 3
Designed by The Art & Design Partnership Limited.
Printed in China.
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