Brother 1810 Network Card User Manual

MFC-9660
OWNER’S MANUAL
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on public
telecommunication lines in another country.
i
ii
Using This Manual
Thank you for purchasing a Brother machine.
This machine has been designed to be simple to use, with LCD screen prompts to guide you through
functions. However, you can use the machine to its fullest potential by taking a few minutes to read
this manual.
Additionally, the machine has a Reports key. Press Reports and 1 to print a help
list of basic operational steps and functions.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You will also be able to
find information about a specific feature or function by checking the Index at the back of this manual.
Also, throughout this manual, you will see special symbols alerting you to important information,
cross-references, and warnings. Illustrations of some screen displays also help you choose the
correct key-presses.
Symbols Used In This Manual
Note or additional information.
The machine may be damaged or may not work correctly if this is not
observed.
Warnings detail precautions you must take to avoid possible personal
injury.
iii
User-Friendly Programming
We have designed the machine with on-screen programming. User-friendly programming helps you
take full advantage of all the functions the machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen prompts to
help you program the machine. All you need to do is follow the prompts as they guide you through
the function menu selections, programming options and settings. Additionally, you can program
settings more quickly by pressing Menu and the menu number using the dial pad.
For complete list of the function selections, options, and settings, see Menu Selection Table, page 10.
iv
Table of Contents
Using This Manual
User-Friendly Programming
Table of Contents.................................................................................v
PREPARATION AND SIMPLE USE
Preparation and Simple Use Guide
Advice for Preparation and Simple Use Guide....................................3
MFC-9660 Control Panel Overview....................................................8
Menu Mode........................................................................................10
Menu Selection Table ........................................................................10
BASIC FAX USE
Chapter 1
Setup
Initial Settings ....................................................................................14
Custom Settings .................................................................................15
Storing Numbers for Easy Dialling....................................................19
Chapter 2
Sending a Fax
Scanning Adjustment .........................................................................21
Dialling a Number..............................................................................22
Sending Operation .............................................................................23
Chapter 3
Receiving a Fax
Receive Mode Settings ......................................................................25
Receiving a Fax..................................................................................28
Chapter 4
Telephone (Voice) Operation
Making Voice Calls with an External Telephone..............................30
Chapter 5
Printing Reports
Transmission Report and Journal Setting ..........................................33
Using the Reports Key .......................................................................34
ADVANCED FAX USE
Chapter 6
Advanced Sending
Advanced Operations.........................................................................35
Chapter 7
Advanced Receiving
Operation from an External or
Extension Telephone..........................................................................43
Telephone Services ............................................................................44
v
Chapter 8
Polling
Polling Receive.................................................................................. 45
Polling Transmit ................................................................................ 47
Chapter 9
Remote Fax Options
Setting Fax Storage............................................................................ 48
Fax Forwarding ................................................................................. 48
Remote Retrieval ............................................................................... 49
COPIER
Chapter 10
Making Copies
Basic Copy Operations ...................................................................... 52
Temporary Copy Setting ................................................................... 53
Copy Quality – Default Settings........................................................ 57
PRINTER/SCANNER
Chapter 11
Using the machine as a Printer
Special Printing Features................................................................... 58
Printing From Your PC ..................................................................... 58
Simultaneous Printing/Faxing ........................................................... 62
Printer Menu Functions ..................................................................... 63
Acceptable Paper ............................................................................... 64
Chapter 12
Printer Driver Settings (For Windows® Only)
Using the Brother MFC-9660 Printer Driver .................................... 65
Basic Tab ........................................................................................... 65
Advanced Tab.................................................................................... 68
Accessories Tab................................................................................. 74
Support Tab ....................................................................................... 76
General Tab ....................................................................................... 77
Layout Tab......................................................................................... 77
Paper/Quality Tab.............................................................................. 78
Advanced Options ............................................................................. 79
Device Settings Tab........................................................................... 80
vi
Chapter 13
Using the Windows®-Based Brother Control Centre
(For Windows® Only)
Brother Control Centre ......................................................................81
Using the Scan Keys with Windows PC............................................82
Using the Control Panel Keys............................................................83
Brother Control Centre Features........................................................84
Scan to File ........................................................................................87
Scan to E-mail....................................................................................88
Scan to Word Processor .....................................................................90
User Defined Button ..........................................................................91
Copy...................................................................................................92
Send a Fax..........................................................................................93
Chapter 14
Using ScanSoft™ PaperPort® for Brother and
ScanSoft™ TextBridge®
Chapter 15
Setting Up and Using PC-FAX (For Windows® Only)
Introduction......................................................................................100
MFC Remote Setup .........................................................................100
PC-FAX Sending (For Windows® Only) ........................................101
PC-FAX Receiving ..........................................................................111
Chapter 16
Using the Brother MFC with a New Power
Macintosh® G3, G4 or iMac™/iBook™
Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™
with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1..........................................113
Using Brother Printer Driver with your Apple® Macintosh® .........113
Sending a Fax from your Macintosh Application............................115
Using Brother TWAIN Scanner Driver with Your Apple®
Macintosh® ......................................................................................119
Chapter 17
For DOS User
MAINTENANCE
Chapter 18
Troubleshooting and Maintenance
Error Messages.................................................................................125
Document Jams and Paper jams ......................................................128
Packing and Shipping the Machine..................................................136
Regular Maintenance .......................................................................139
vii
IMPORTANT INFORMATION
Chapter 19
Important Safety Information
Important Safety Instructions .......................................................... 149
OPTIONAL ACCESSORIES
Chapter 20
Optional Accessories
Memory Board................................................................................. 152
Optional Paper Tray ........................................................................ 155
Network (LAN) Board .................................................................... 155
APPENDIX
Chapter 21
Specifications
Fax Specifications ........................................................................... 156
Printer Specifications....................................................................... 157
Computer Requirement ................................................................... 158
Electrical and Environment ............................................................. 158
Compilation and Publication Notice ............................................... 159
Trademarks ...................................................................................... 159
Entering Text ................................................................................... 160
About Fax Machines........................................................................ 161
Glossary ........................................................................................... 162
Index ................................................................................................ 165
viii
Preparation and Simple Use Guide
PREPARATION
AND SIMPLE USE
Steps to prepare and use the machine simply
Follow the steps below to prepare and use the machine simply.
However, before you perform these steps, see Important Safety Information (page 149) and
Advice for Preparation and Simple Use Guide. (page 3)
If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE.
1
Read the Quick Setup Guide
Follow the instructions on the Brother Quick Setup Guide to set up the machine.
2
Setting the Document
■ Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine
can only scan an image 20.7 cm wide, regardless of how wide the document is.
■ Make sure you insert documents face down, top edge first.
■ Adjust the paper guides to fit the width of your document.
Paper Guides
■ The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually
through the machine. Use standard (64 g/m2~90 g/m2) paper when using the ADF; if you’re
using heavier paper, feed each sheet individually to prevent paper jams.
Paper Guides
Approx. 1.3 cm
•DO NOT use curled, wrinkled, folded, or ripped document, or document
with staples, paper clips, paste, liquid paper or tape attached. DO NOT
use cardboard, newspaper, or fabric.
•Make sure documents written with ink are completely dry.
Preparation and Simple Use Guide
1
3
1
Insert the document face down in the ADF.
2
Enter the fax number you want to call.
3
Press Fax Start.
4
Making a single copy
1
Insert the document face down in the ADF.
3
Press Copy.
3
To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document.
(See Making Copies, page 52.)
5
2
Sending a fax
Multiple Copies
1
Insert the document face down in the ADF.
2
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3, 8 for 38 copies.
3
Press Copy.
Choosing a Location
Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and
shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket,
grounded power outlet.
Avoid placing the machine where it may be knocked. Do not place near
heaters, air conditioners, water, chemicals or refrigerators. Do not expose
the machine to direct sunlight, excessive heat, moisture or dust. Do not
connect the machine to electrical outlets controlled by wall switches or
automatic timers as disruption of power can wipe out information in the
unit’s memory. Do not connect the machine to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones. Ensure the airflow from the fan on the right hand side of
the machine is not impeded.
•
•
•
Never touch telephone wires or terminals that are not insulated unless the
telephone line has been disconnected at the network interface.
Avoid using a telephone (other than a cordless type) during an electrical
storm. There may be a remote risk of electric shock from lightning.
Do not use the telephone to report a gas leak in the vicinity of the leak.
Connecting the Power Cord
•
•
This machine must be fitted with an earthed plug.
Since the machine is earthed via the mains plug, you can protect yourself
from potentially hazardous electrical conditions on the telephone network
by keeping the power to the machine on when you connect it to a
telephone line. Similarly, you can protect yourself when you want to move
the machine, by disconnecting the telephone line first, and then the power
cord.
Preparation and Simple Use Guide
3
PREPARATION
AND SIMPLE USE
Advice for Preparation and Simple Use
Guide
IMPORTANT:
If you need to remove the moulded mains plug in order to fit an appropriate
type, you must discard the moulded plug immediately having cut it off, in
order that it is not inadvertently inserted into a live socket, thus presenting
a shock hazard. The wires in the mains lead of this appliance are coloured
in accordance with the following code.
• Green-and-yellow : Earth
• Blue
: Neutral
• Brown
: Live
As the wires in the mains lead of this apparatus may not correspond with the
coloured markings identifying the terminals in your plug, proceed as
follows:
The wire which is coloured green-and-yellow must be connected to the
terminal in the plug which is marked by the letter “E” or by the safety earth
symbol
or coloured green or green-and-yellow.
The wire which is coloured blue must be connected to the terminal which is
marked with the letter “N” or coloured black.
The wire which is coloured brown must be connected to the terminal which
is marked with the letter “L” or coloured red.
Memory Storage
In the event of a power failure, all settings in the menus are stored permanently except for the settings
that are valid for the next fax only (e.g. conraast, overseas mode).
Multi-Line Connections (PABXs)
Most offices use a central telephone system, or PABX. The machine will work with most PABX or
key systems that allow a two-wire analogue connection. However, we recommend that you have a
separate telephone line for the machine. You can then leave the machine in Fax Only Mode to
receive faxes any time of day or night.
If you are installing the machine to work with a PABX:
1
It is not guaranteed that the unit will operate correctly under all circumstances with a PABX.
Any cases of difficulty should be reported first to the company that handles your PABX.
2
If all incoming calls will be answered by a switchboard operator, it is recommended that the
Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone
calls.
3
The unit may be used with either pulse or tone dialling.
4
Using Extension Telephones
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
Preparation and Simple Use Guide
5
PREPARATION
AND SIMPLE USE
It may be that your premises are already wired with parallel extension telephones, or you intend to
add extension telephones to your line, in addition to the machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to why this arrangement will cause
unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order to make an outgoing call.
Additionally, remote activation may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time).
This pre-set job may coincide with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange modification of your extension
wiring circuit, such that extension devices are connected “downstream” of the machine, in a
master/slave configuration. In such a configuration, this machine can always detect whether a
telephone is in use, thus it will not attempt to seize the line during that time. This is known as
“telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 below, and the recommended master/slave
configuration is shown in figure 2.
This new connection configuration can be arranged by your contacting BT, Kingston upon Hull
Telecommunications, your PABX maintainer or a qualified telephone installation company as
appropriate. Simply explained, the extension telephone circuit should be terminated on a normal
modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white
“T”-shaped connector provided as part of the line cord assembly.
Connecting an External Telephone Answering Device (TAD)
Sequence
You might choose to connect an additional answering machine. When you have an external TAD
on the same telephone line as the machine, the TAD answers all calls. The machine “listens” for fax
calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it
doesn’t hear the CNG tones, the machine will not answer the call, and messages can be left on the
TAD by callers in the normal way.
The TAD must answer within a maximum of four rings. However, we recommend two rings as the
TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with
four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you
carefully follow instructions in this manual for recording your outgoing message. Do not use a “tollsaver” ring setting on the TAD.
It is important that the TAD is connected via the EXT socket on the machine
or on the line jack unit. Do not use a line doubler on the line jack as this can
cause answering problems.
Connections
1
You may connect an external TAD to the machine, as shown below.
TAD
(Example
for the U.K.)
2
3
4
5
6
Set your external TAD to two rings or less.
Record the outgoing message (see next page).
Set the TAD to answer calls.
Set the Receive Mode to TAD:ANSWER MACH. by pressing Mode.
TAD
Outgoing Message (OGM) of External TAD
1
2
We recommend the outgoing message (OGM) is no longer than 20 seconds.
Allow 5 seconds of silence at the beginning of your message.
(This allows the fax to detect the calling tone prior to OGM, so reception can be faster.)
3
We recommend that you end your OGM by giving your Remote Activation Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax manually by pressing 51 and Start”
Please note that some faxes that are sent manually cannot be received automatically because some
fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform
callers that they must enter the remote activation code to send a fax.
Connecting an External or Extension Telephone
You can connect a separate telephone to the machine, as shown below.
(Example
for the U.K.)
External
Telephone
Extension
Telephone
Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE.
Preparation and Simple Use Guide
7
PREPARATION
AND SIMPLE USE
Timing is important in recording this message. The message sets up the ways to handle both manual
and automatic fax reception.
MFC-9660 Control Panel Overview
1
2
3
4
5
1
2
3
4
5
6
8
9
7
6
0
7
8
12
10
9
1 Liquid Crystal Display
Displays messages to help you set up and
operate the machine.
2 Toner Empty LED
The Toner Indicator flashes on and off
when toner is low, so you will know to
order another toner cartridge. You will
still be able to print until the Indicator
stays on.
3 Scan Keys:
Scan to E-mail
Press this key to start scanning an
original into your E-mail application,
setting it up automatically as an
attachment.
Scan to Image
Press this key to scan a picture into your
graphics application for viewing and
editing.
Scan to OCR
Press this key to start scanning a text
document. ScanSoft™ TextBridge® will
convert it to editable text and display it in
your word processor application for
further editing.
8
13
14 15
16
17
11
4 Fax Keys/LEDs:
Resolution Indicator Lights
These LEDs show the resolution mode
you selected.
Receive Mode Indicator Lights
These LEDs show how the machine will
handle incoming calls.
Broadcast
Use this key when you want to send a fax
to several different locations (maximum
182 locations at once).
Resolution
Sets the resolution when you send a fax.
Mode
Select how the machine will handle
incoming calls.
Reports
Accesses the Reports menu so you can
select a report to print: Help, Quick Dial,
Journal, Xmit Verify, System Setup List
and Order Form.
5 Print Key:
Reset
Clears data from the printer memory.
6 Copy Keys:
7 One Touch Dial Keys
These 16 keys give you access to 32
previously stored phone numbers.
8 Shift
This key is used to access the “17”
through “32” One Touch keys.
9 Tel (Telephone)
This key is used to have a telephone
conversation having picked up the
external handset in F/T pseudo-ringing
etc.
0 R (Recall)
Use this key to gain access to an outside
line and/or to recall the operator or
transfer a call to another extension when
it is connected to a PABX.
A Search/Speed Dial
Lets you look up numbers stored in the
dialling memory. Also, lets you dial
stored phone numbers by pressing # and
two-digit number.
C Dial Pad
Dials phone and fax numbers and can be
used as a keyboard for entering
information into the machine.
# key lets you switch the dialling type
during a telephone call from “PULSE”
to “TONE”.
D Volume High / Low
Lets you adjust speaker and ring volume.
E Programming Keys:
Menu
Lets you access the function and
programming mode.
(Left Arrow)
Moves the LCD cursor to the left and
displays the previous menu
option/function.
Also, you can use this key to do an
alphabetical search for the names of
stored numbers.
Set
Stores a function setting into the
machine.
(Right Arrow)
Moves the LCD cursor to the right and
displays the next menu option/function.
Also, you can use this key to do an
alphabetical search for the names of
stored numbers.
Clear
Deletes entered data or moves back one
step in function menu.
F Stop/Exit
Stops a fax, cancels an operation or exits
from function mode.
G Fax Start
Starts an operation (such as Sending a
fax).
B Redial/Pause
Re-dials the last number called. Also
inserts a pause in autodial numbers.
Preparation and Simple Use Guide
9
PREPARATION
AND SIMPLE USE
Enlarge/Reduce
Lets you select an enlargement or
reduction ratio: 50%, 71%, 100%, 141%,
150%, 200%, For more choices, select
MANUAL and use dial pad to type any
percentage between 50% and 200%.
Options
You can quickly and easily select
temporary settings (for the next copy
only).
Contrast
Press this key to temporarily change the
contrast.
Copy Mode
Select the copy resolution for your type
of original document.
Copy
Makes a copy.
Menu Mode
After pressing Menu key the following options are available.
Then press 1 for General Setup Menu—OR—Press 2 for Fax Menu—OR—Press 3 for Copy Menu
—OR—Press 4 for Printer Menu.
When you enter the Menu Mode, the machine displays a list of Level One Menus from which you
can choose. These menu options appear one after the other on the display. Select an option by
pressing Set when the option appears on the LCD.
You can “scroll” more quickly through options by pressing
. When the screen displays your
selection, press Set. (Use
to scroll backward if you passed your choice or to save key strokes.
Both arrow keys show all options, in the opposite order.)
When you finish selection, the screen displays ACCEPTED.
If you want to exit the Menu Mode, press Stop/Exit.
Menu Selection Table
If you have a basic understanding of how to program your MFC, you can perform most of the
programming settings without the Owner’s Manual. To help you understand the function selections,
options, and settings that are available, use the Menu Selection Table below.To access the menu,
Selection Table below.
Main Menu
1. GENERAL
SETUP
Submenu
Menu
Selections
Options
Descriptions
Page
—
—
Enter date and time for
LCD display and to print
on transmissions.
14
—
—
Program the name and
fax number to appear on
each transmitted page.
14
1. DATE/TIME
2. STATION ID
3. VOLUME
1. RING
2. BEEPER
3. SPEAKER
4. PBX
—
HIGH
MED
LOW
OFF
Adjusts ring volume.
HIGH
LOW
OFF
Adjusts beeper volume.
HIGH
MED
LOW
OFF
Adjusts speaker volume.
ON
OFF
Turn on if this function if
the machine is connected
to PABX (private
automatic Branch
Exchange.)
15
15
16
16
* The factory setting (option) is shown in bold.
10
Main Menu
5. CLOCK
CHANGE
6. TONER SAVE
7. POWER SAVE
Menu
Selections
Options
—
—
2. FAX
1. SETUP
RECEIVE
17
17
ON
OFF
Increase life of toner
cartridge.
—
ON
OFF
Power save mode.
—
—
Set the time before the
machine drops into sleep
mode.
—
TONE
PULSE
Page
Adjust the machine’s
clock by one hour for
summer/winter time.
—
8. SLEEP MODE
9. TONE/PULSE
Descriptions
Select the dialling mode.
17
17
18
1. RING DELAY 04
03
02
01
Number of rings before
the machine answers in
Fax/Tel (F/T) or Fax
Mode.
2. F/T RING TIME 70
40
30
20
Sets the time for “F/T
pseudo-ring” in Fax/Tel
(F/T) Mode.
3. FAX DETECT ON
OFF
Receive fax messages
without pressing the
Fax Start key.
27
4. REMOTE
CODE
Activate or deactivate the
machine from a remote
location. You can also
personalize these codes.
44
ON
( 51, #51)
OFF
26
26
5. AUTO
ON
REDUCTION OFF
Reduces size of image.
6. MEM.
RECEIVE
ON
OFF
Automatically stores any
incoming faxes in its
memory if it runs out of
paper.
29
7. PRINT
DENSITY
-
Adjusts printing to be
lighter or darker.
28
You call another fax
machine to receive a fax
from it.
45
+
8. POLLING RX STANDARD
SECURE
TIMER
PREPARATION
AND SIMPLE USE
1. GENERAL
SETUP
(Continued)
Submenu
28
* The factory setting (option) is shown in bold.
Preparation and Simple Use Guide
11
Main Menu
2. FAX
(Continued)
Submenu
Menu
Selections
2. SETUP SEND 1. CONTRAST
Options
AUTO
LIGHT
DARK
Page
Change the lightness or
darkness of a fax you are
sending.
21
STANDARD
2. FAX
RESOLUTION FINE
S.FINE
PHOTO
Changes the default
setting of fax resolution.
3. TIMER
Set the machine to send
your documents later.
37
Sends all delayed faxes
that are to the same fax
number and at the same
time as one transmission.
37
5. REAL TIME TX NEXT FAX ONLY When memory is full, you
ON
can send faxes in real
OFF
time.
24
4. BATCH TX
6. POLLED TX
7. COVERPG
SETUP
—
ON
OFF
9. OVERSEAS
MODE
3. SET
1. ONE-TOUCH
QUICK-DIAL
DIAL
Set Polled Transmission
for someone to poll the
machine to receive a fax
from you.
47
NEXT FAX ONLY
ON
OFF
PRINT SAMPLE
Automatically sends a
programmable cover page
or prints a sample
coverpage.
35
Program a customized
message for fax cover
page.
36
Special setting for
international
transmissions.
37
—
Stores dial numbers in
memory so as to dial them
by pressing only one key.
19
—
Stores dial numbers in
memory so as to dial them
by pressing only four
keys.
19
—
Set up a Group for
broadcasting.
39
Initial setup for
Transmission
Verification Report and
Journal period.
33
—
ON
OFF
2. SPEED-DIAL
3. SETUP
GROUPS
1. XMIT VERIFY ON
ON+IMAGE
OFF
OFF+IMAGE
2. JOURNAL
PERIOD
21
STANDARD
SECURE
8. COVERPAGE
NOTE
4. REPORT
SETTING
Descriptions
2/4/7 Days
1/3/6/12/24 Hours
OFF
33
* The factory setting (option) is shown in bold.
12
Main Menu
5. REMOTE
FAX OPT
6. REMAINING
JOBS
Menu
Selections
Options
ON
OFF
Set the machine to
forward faxes.
48
2. FAX
STORAGE
ON
OFF
Store incoming faxes in
memory for fax
forwarding and remote
retrieval.
48
3. REMOTE
ACCESS
159
Set code for retrieving
faxes.
49
4. PRINT
DOCUMENT
—
Print incoming faxes
stored in the memory.
29
—
—
Check which jobs are in
memory or cancel a
delayed fax (timer) or
polling job.
40
—
Prohibits most functions
except receiving faxes
into memory.
41
Turn ON if you use the
optional paper tray, and
chose which tray you
want to use for receiving
faxes or copying.
18
You can check the
remaining drum life on
the screen.
146
2. LOWER TRAY ON
(with option
OFF
cassette only)
3. DRUM LIFE
—
4. BT CALL
SIGN
1. COPY
MODE
2. CONTRAST
4. PRINTER
1. PRINT
OPTIONS
Page
1. FAX FWD
0. MISCELLANEOUS 1. MEM
SECURITY
3. COPY
Descriptions
PREPARATION
AND SIMPLE USE
2. FAX
(Continued)
Submenu
ON
OFF
Use with BT Call Sign.
—
AUTO
TEXT
PHOTO
Selects the Copy
resolution for your type
of document.
57
—
-
1. INTERNAL
FONT
2. CONFIGURATION
+
Adjusts the contrast.
57
—
You can print resident
fonts to check and
confirm font types.
63
—
Printer settings and status
are listed here.
63
—
You can restore factory
default settings and
temporary settings for
the printer back to
factory default settings.
63
2. RESET
PRINTER
—
44
* The factory setting (option) is shown in bold.
Preparation and Simple Use Guide
13
1
Setup
Initial Settings
Setting the Date and Time
The machine displays the date and time, and prints it on every fax you send.
In the event of a power failure, the machine maintains date and time information for several hours.
All other settings remain unaffected.
1
2
3
4
5
6
Press Menu, 1, 1.
Enter the two digits of the year, and press Set. “02” is registered as 2002 in the machine.
Enter two digits for the month and press Set.
Enter two digits for the day and press Set.
Enter the time in 24 hour format and press Set.
Press Stop/Exit.
Setting the Station ID
You can store your name, fax number and telephone number in this setting. The name and fax
number will be printed on the fax cover pages and all fax pages that you send. (The telephone
number will be printed only on your cover pages.) (See Electronic Cover Page, page 35.)
It is important that you enter the fax and telephone numbers in the internationally standardized
format, i.e. in accordance with the following strict sequence:
- The “+” (plus) character (press
key)
- Your Country Code (e.g. “44” for the United Kingdom, “41” for Switzerland)
- Your local area code minus any leading “0” (“9” in Spain)
- A space
- Your number on the local exchange, using spaces to aid readability as appropriate.
As an example, the machine is installed in the United Kingdom, is to be used for both fax and voice
calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone
number parts of your station ID as: +44 161-444 5555
1
2
3
4
Press Menu, 1, 2.
5
6
Press Set.
14
Enter your fax number (up to 20 digits) and press Set.
Enter your telephone number (up to 20 digits) and press Set.
Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press
twice.
Press Stop/Exit.
Chapter 1
■
■
■
■
When you enter your name, see Entering Text, page 160.
The telephone number you enter is used only for the Cover Page features.
If you do not enter a fax number, no additional information can be entered.
To enter a space, press
once between numbers and twice between
characters.
■ If your Station ID has already been programmed, the screen prompts “1” to
make a change, or “2” to exit without changing.
BASIC FAX USE
Custom Settings
Volume Settings
Ring Volume
You can select how loud, the machine rings. The ring volume can be turned off for silent reception
if required.
1
2
3
4
Press Menu, 1, 3, 1.
Press
or
to select OFF, LOW, MED, or HIGH.
Press Set when the screen displays your selection.
Press Stop/Exit.
—OR—
You can adjust the ring volume when the machine is idle. You can turn the ring OFF.
Press High or Low to adjust the volume level. With each key press, the machine rings so you can
hear the current setting and the display shows the setting you are choosing. Each key press changes
the volume to the next setting.
The new setting will remain until you change it again.
Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The machine comes with this volume set to LOW.
When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make
an error, and at the end of sending or receiving a fax.
1
2
3
4
Press Menu, 1, 3, 2.
Press
or
to select your setting.
When the screen displays the setting you want, press Set.
Press Stop/Exit.
Setup
15
Speaker Volume
You can set the volume of the machine speaker.
1
2
3
4
Press Menu, 1, 3, 3.
Press
or
to select your volume setting (OFF, LOW, MED, or HIGH).
Press Set when the screen displays your selection.
Press Stop/Exit.
—OR—
You can adjust the speaker volume when the machine has dialled with no document in the ADF and
the line is connected. You can turn the volume OFF or you can select a volume level.
Press High or Low to adjust the volume level. The display shows the setting you are choosing.
Each key press changes the volume to the next setting. The new setting will remain until you change
it again. Press Tel to disconnect the line.
PABX and TRANSFER
The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines.
However, many offices use a central telephone system or Private Automatic Branch Exchange
(PABX). Your fax can be connected to most types of PABX. The recall facility on the machine
supports timed break recall only (TBR), PBXS normally can work with this for gaining access to an
outside line, or for transferring a call to another extension: The feature works when the R key is
pressed.
Setting PABX
If the machine is connected to a PABX system, set PBX:ON. If not, set OFF.
1
2
3
4
Press Menu, 1, 4.
Press
or
to select ON (or OFF).
Press Set when the screen displays your selection.
Press Stop/Exit.
You can program an R key press as part of a number stored in a One Touch or
Speed Dial location. When programming the One Touch or Speed Dial number
(Function menu 2-3-1 or 2-3-2) press R first (the screen displays “!”), then enter
the telephone number. If you do this, you do not need to press R each time before
you dial using a One Touch or Speed Dial location. (See Storing Numbers for Easy
Dialling, page 19.)
However, if PBX is set to OFF, you can’t use the One Touch or Speed Dial number
that the R keypress is programmed into.
16
Chapter 1
Setting the Clock Change
You can easily let the machine’s clock gain or lose one hour by using this feature.
1
2
Press Menu, 1, 5. The screen displays
3
Press 1 to change to Winter Time or Summer Time—OR—Press 2 to exit without changing.
Press
or
to select Summer Time to gain an hour
or Winter time to lose an hour, and press Set.
TO SUMMER TIME ?
SELECT { } & SET
You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat
lighter. The default setting is OFF.
1
2
3
4
Press Menu, 1, 6.
Press
or
to select ON (or OFF).
Press Set.
Press Stop/Exit.
Power Save
Setting Power Save Mode more reduces power consumption by turning off the CPU inside the
machine. If Power Save Mode is switched ON, when the machine is idle, it drops into power save
mode automatically. In the Power Save Mode, you cannot use fax detect function or remote
activation.
The machine will not display the date and time in this condition.
1
2
3
4
Press Menu, 1, 7.
Press
or
to select ON (or OFF).
Press Set when the screen displays your selection.
Press Stop/Exit.
Sleep Mode
Setting the Sleep Mode reduces power consumption by turning off the fuser inside the machine,
while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes)
before it drops into sleep mode. The timer automatically resets when the machine receives a Fax or
PC data, or makes a copy. The factory setting is 05 minutes. While the machine is in sleep mode,
you will see SLEEP in the LCD. When you try to print or copy in sleep mode, there will be a short
delay whilst the fuser warms up to working temperature.
1
2
Press Menu, 1, 8.
3
4
Press Set.
Use the dial pad to enter the amount of time the machine is idle before it drops into sleep mode
(00 to 99).
Press Stop/Exit.
Setup
17
BASIC FAX USE
Toner Save
Setting the Dialling Mode (Tone/Pulse)
The machine is initially set to TONE. If you are using a PULSE dial line, you can change the setting
to PULSE by following the steps below.
1
2
3
4
Press Menu, 1, 9. The screen prompts you to select PULSE (or TONE).
Use
or
to select the dialling mode.
Press Set when the screen displays the dialling mode you want.
Press Stop/Exit.
Lower Tray (With Optional Paper Tray Only)
You can set the machine to recognize the optional lower tray. When Lower Tray is set to ON, you can
set which tray you want to use for faxes or for copies. For printer setting, see Paper Source, page 67.
1
2
3
After setting up the optional paper tray, press Menu, 2, 0, 2.
4
To set tray usage for faxes, press
—OR—
To set tray usage for copies, press
Press
or
to turn ON (or OFF).
Press Set.
When the optional LOWER TRAY is set to ON, you can set the tray usage.
The default setting of AUTO allows the machine to choose the lower tray if paper is out in the upper
tray. Choose UPPER or LOWER if you want to keep special paper in the other tray and control
when it is used.
5
6
18
Press
or
or
to select FOR FAX, and then press Set.
to select FOR COPY, and then press Set.
to select AUTO, UPPER or LOWER and press Set.
Press Stop/Exit.
Chapter 1
or
Storing Numbers for Easy Dialling
You can set up the machine to do three types of easy dialling: One Touch, Speed Dial and Groups
for Broadcasting of faxes. (See Broadcasting, page 38.)
Even if you lose electrical power, numbers stored in memory will not be lost.
Storing One Touch Dial Numbers
One Touch Dial keys are not the dial pad keys. They are the 16 keys (numbers
1-32). One Touch Dial Numbers 17-32 are accessed by holding down Shift while
you press the appropriate One Touch Dial key.
1
2
Press Menu, 2, 3, 1.
3
Enter a number (up to 20 digits), and press Set. The screen prompts you to enter a name for this
number.
4
Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 160.)—OR—
Go to Step 5 to store the number without a name.
Press the One Touch Dial key where you want to store a number. The screen displays the
location you selected.
5 Press Set. Return to Step 2 to store another One Touch dial number—OR—Press Stop/Exit.
When you dial a One Touch dial number, the screen displays the name you have stored or if you have
not stored a name, the number you have stored.
Storing Speed Dial Numbers
You can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed
Dial locations. (See Speed Dialling, page 31.)
1
Press Menu, 2, 3, 2.
The screen prompts you to enter a location.
2
Use the dial pad to enter a two-digit location (00-99), and press Set. The screen displays your
entry, then prompts you to enter the number you’re storing.
3
Enter the number (up to 20 digits), and press Set.
The screen now prompts you to store a name with this number.
4
Use the dial pad to enter the name (up to 15 characters). (See Entering Text, page 160.)—OR—
Go to Step 5 to store the number without a name.
5
Press Set. Return to Step 2 to store another Speed Dial number—OR—Press Stop/Exit.
When you dial a Speed dial number, the screen displays the name you have stored or if you have not
stored a name, the number you have stored.
Setup
19
BASIC FAX USE
You can store 32 fax/phone numbers that you can dial by pressing one key. You can also store names
with these numbers. When you press a One Touch key, the screen displays the name or number as
the call is dialled. (See One Touch Dialling, page 22.)
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a number is already stored,
the screen displays the current name stored there, then prompts you to either change it or exit.
1
Press Menu, 2, 3, 1 and press the One Touch Dial key where you want to change the number.
—OR—
Press Menu, 2, 3, 2 and use the dial pad to enter a two-digit location (00-99), and press Set.
2
3
Press 1 to change the number stored, or press 2 to exit without making a change.
4
Follow the directions in Storing One Touch Dial or Speed Dial Numbers.
Enter a new number.
◆ If you want to erase the number, press Clear when the cursor is to the far left of the digits.
◆ If you want to change a digit, use
or
to position the cursor under the digit you want
to change, then enter the new digit—OR—Press Clear to delete all characters above and to
the right of the cursor.
You can print a list of all stored numbers. (See Using the Reports Key, page 34.)
20
Chapter 1
2
Sending a Fax
Scanning Adjustment
Contrast
If your document is very light or very dark, you might want to set the contrast accordingly. Use
LIGHT to send a light document. Use DARK to send a dark document. After sending the document
the contrast setting is set to AUTO (suitable for most documents) automatically.
Insert the document face down in the ADF.
6
Enter a fax number and press Fax Start.
BASIC FAX USE
1
2
3
4
5
Press Menu, 2, 2, 1.
Use
or
to select AUTO, LIGHT, or DARK.
When the screen displays your selection, press Set.
Press 2 if you are finished choosing settings, and go to Step 6—OR—Press 1 if you want to
select additional settings. The display returns to Setup Send menu.
Fax Resolution
When you have a document in the ADF, you can use the Resolution key to temporarily change the
setting. Press Resolution repeatedly until the LEDs show the setting you want.
—OR—
You can change the default setting.
1
2
3
Press Menu, 2, 2, 2.
Press
or
to select the resolution you want, and then press Set.
Press Stop/Exit.
STANDARD: Suitable for most typed documents.
FINE:
Good for small print; transmits a little slower than Standard resolution.
S.FINE:
Good for small print or artwork; transmits slower than Fine resolution.
PHOTO:
Use when document has varying shades of grey; slow transmission time.
Sending a Fax
21
Dialling a Number
One Touch Dialling
1
2
3
Insert the document face down in the ADF.
Press the One Touch key of the location you want to call.
Press Fax Start.
If you try to use a One Touch or Speed Dial location with no number stored in it,
you hear a warning sound, and screen displays NOT ASSIGNED. The display
returns to normal after 2 seconds.
Speed Dialling
1
2
3
Insert the document face down in the ADF.
Press Search/Speed Dial, then press # and the two-digit Speed Dial number.
Press Fax Start.
Search
You can search for names you have stored in One Touch and Speed Dial memories. (See Storing
One Touch Dial Numbers, page 19 and Storing Speed Dial Numbers, page 19.)
1
2
3
Insert the document face down in the ADF.
4
When the screen displays the name you want to call, press Fax Start.
Press Search/Speed Dial.
To search for numbers alphabetically by name, enter the first letter of the name by using the dial
pad, and then press
or
.
Chain Dialling
You can store very long dialling sequences by dividing them and setting them up as One Touch and
Speed Dial numbers. Then while dialling, you can combine two or more One Touch and/or Speed
Dial numbers and even include manual dialling using the dial pad. You can use these numbers in any
combination. The combined number will be dialled, in the order you entered it, as soon as you press
Fax Start.
For example:
You can store “555” on One Touch Dial key 01 and “7000” on One Touch Dial key 02. If you press
One Touch 01, 02 and Fax Start, you can dial “555 7000”. To temporarily change a number, you
can substitute part of the number with manual dialling using the dial pad. So, if you press One Touch
01 and press 7001 using the dial pad, you can dial “555 7001”.
Using access codes is easy. Sometimes you may want to choose from the among several long
distance carriers when you make a call; rates may vary depending upon the time and destination. To
take advantage of low rates, you can store the access codes or long-distance carriers as One Touch
and Speed Dial numbers.
22
Chapter 2
Manual and Automatic Fax Redial
If you’re sending a fax manually (with external telephone) and the line is busy, press Redial/Pause
and Fax Start to try again. Anytime you want to make a second call to the last number dialled, press
Redial/Pause and Fax Start to save time.
If you’re sending a fax automatically and the line is busy, the machine will automatically redial up
to 4 times at 2 minute intervals.
Pause
If the machine is connected to a PABX, you may need to insert an additional
number prefix (e.g. “9”) and a “pause” before each fax or telephone number to gain
access to the outside line. When you press Redial/Pause, a dash “-” will appear
on the display. By storing a pause, you can create a delay of 3.5 seconds.
Sending Operation
Automatic Transmission
This is the easiest way to send a fax.
IMPORTANT: Do not pick up the external telephone’s handset.
1
2
3
Insert the document face down in the ADF.
Enter the fax number using One Touch, Speed Dial, Search or the dial pad.
Press Fax Start.
Manual Transmission (With an External Telephone)
Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending a fax.
1
2
3
Insert the document face down in the ADF.
4
5
When you hear the fax tone, press Fax Start.
Pick up the handset of the external telephone and listen for a dial tone.
Enter the fax number you want to call. (You can dial the number by using One Touch, Speed
Dial, Search or dial pad.) (See Dialling a Number, page 22.)
Return the handset of the external telephone to its cradle.
Sending a Fax
23
BASIC FAX USE
Press Redial/Pause to insert a pause between digits to be dialled.
Dual Access
You can scan up to 50 messages into the fax memory, even while the machine is receiving or sending
another fax (from the memory) or prints PC data. You can set temporary settings for each fax you’re
scanning, except Timer and Polling.
If you get an OUT OF MEMORY message while scanning the first page of a fax, press Stop/Exit
to cancel the scan. If you get an OUT OF MEMORY message while scanning in a subsequent page,
you will have the option to press Fax Start to transmit the pages scanned so far, or to press
Stop/Exit to cancel the operation.
1
2
3
Insert the document face down in the ADF.
Enter the fax number.
Press Fax Start. The machine starts scanning the document and the screen displays the job
number (#XXX) of the fax, and how much memory is available. When the machine starts
dialling you can immediately repeat Steps 1 through 3 for the next fax.
Real Time Transmission
When you are sending a fax, the machine will scan documents into memory before sending. Then, as
soon as the phone line is frec, the machine will start dialling and sending the fax. If memory becomes
full, the machine will send the document in real time (even if REAL TIME TX is set to OFF).
Sometimes you may want to send an important document immediately, without waiting for memory
transmission. You can set REAL TIME TX to ON.
1
2
3
4
5
6
7
24
Insert the document face down in the ADF.
Press Menu, 2, 2, 5.
To change the default setting, press
or
to select ON (or OFF) and press Set. Go to Step
6—OR—For the next fax transmission only, press
or
to select NEXT FAX ONLY.
Press Set.
For the next fax only, press
or
to select ON (or OFF) and press Set.
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 if you have finished choosing settings and go to Step 7.
If you switched ON Real Time Transmission for the next fax only, enter the fax number and
press Fax Start.
Chapter 2
3
Receiving a Fax
Receive Mode Settings
Select Receive Mode
Receive Mode
(
means light off.
1. FAX
2. FAX/TEL (F/T)
(with an External
Telephone)
3. TAD
(with an External
Answering
Machine)
For
means light on.)
Use this function if you want to receive fax messages only (no
telephone calls). The machine should be connected on its own
TAD line. The machine automatically answers every call as a fax
call. You cannot receive a voice call, but, if you have
F/T connected an External telephone, you can still dial out and
make voice calls. (This setting is recommended if the machine
is on its own dedicated line.)
Fax
Use this function if you expect to receive many fax messages
and few phone calls. The machine automatically answers
TAD every call. If the call is a fax, it prints the fax. If the call is not
a fax, it signals you with an F/T pseudo-ring, different from the
F/T
phone company ringing, to alert you to pick up the call. Lift the
external telephone’s handset, and then press Tel to answer. If
you select this setting, you will need to set the Ring Delay and
F/T Ring Time features (on the following pages).
Fax
This is the only setting in which you can use an external
answering machine. Your telephone answering device
TAD answers every call. Once the external telephone answering
device (TAD) answers, the machine listens for fax tones. If it
F/T detects fax tones, fax messages are printed.
Fax
The TAD setting works only with an external telephone answering device (TAD). Ring Delay
and F/T Ring Time do not work in this setting.
4. MANUAL
(with an External
Telephone)
Fax
TAD
F/T
Use this function if you receive many telephone calls and few
fax messages. You must answer all calls yourself. If you hear
fax tones, wait until the machine takes over the call
automatically, then hang up (see Fax Detect function).
Receiving a Fax
25
BASIC FAX USE
There are four different receive modes for the machine. You may choose the mode
that best suits your needs by pressing the Mode button repeatedly until you have
changed the Fax and F/T lights to the setting you want to use.
You will need to connect an external telephone to select Fax/Tel (F/T) or Manual
Mode or an external TAD to select TAD Mode.
Manual Reception (Manual Mode)
When you set the Receive Mode to manual (the Fax and F/T lights are both off), you must answer
each incoming call yourself with an external telephone. Select this mode by pressing Mode key.
Here is what you should do when using Manual Mode:
If You Get a...
Then You Should...
1. Regular phone call
Talk as you normally would.
2. Phone call and request to
send a fax
Press Fax Start when finished talking, and replace the
external telephone’s handset.
NOTE: Sender must also press Start.
3. Fax tone...
Wait until the fax machine takes over the call or press
Fax Start.
Automatic Fax Only Reception (Fax Only Mode)
You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is on).
Select this mode by pressing Mode.
Setting the Ring Delay
The Ring Delay setting determines the number of times the machine rings before it answers in FAX
ONLY or FAX/TEL mode. (See Operation from an External or Extension Telephone, page 43. Also
see For Fax/Tel Mode Only, page 43.)
1
2
3
4
Press Menu, 2, 1, 1.
Press
or
to select how many times the line rings before the machine answers (01-04).
Press Set when the screen displays your selection.
Press Stop/Exit.
Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only)
You need to determine how long the machine will notify you with its special F/T pseudo-ring when
you have a voice call. This ringing happens after the initial ringing from the phone company. Only
the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special
F/T pseudo-ring. However, you can answer the call on any extension phone (in a separate wall
socket) on the same line as the machine. (See Operation from an External or Extension Telephone,
page 43.)
1
2
Press Menu, 2, 1, 2.
3
Press Stop/Exit.
26
Press
or
to select how long the machine will ring to alert you that you have a voice call,
and then press Set.
Chapter 3
Now, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will
ring the number of times you selected in Ring Delay.
You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine
prints the fax. If it’s a voice call, the machine signals you with an F/T pseudo-ring for the length of
time you selected in F/T Ring Time. Lift the external telephone’s handset, and then press Tel to
answer.
Fax Detect (with an External or Extension Telephone)
When you use this feature, you don’t have to press Fax Start or 5 1 when you answer a fax call
with an external or extension telephone and hear calling beeps. Just hold the handset of an external
or extension telephone and wait for several seconds. When you see RECEIVING on the fax screen
or when you hear “chirps” through the handset of an extension phone connected to another wall
socket, just replace the handset, and the machine does the rest. Selecting ON allows the machine to
receive fax calls automatically, even if you lift the handset of an external or extension phone.
Selecting OFF means you will have to activate the machine yourself, by pressing Fax Start or
5 1 at the external or extension telephone. (You have to set Remote Activation to ON in Menu,
2, 1, 4 to use
5 1.) (See Operation from an External or Extension Telephone, page 43.)
In case Fax Detect does not work, because of a poor phone line connection, just press the Activation
Code
5 1 at the external or extension telephone.
1
2
3
Press Menu, 2, 1, 3.
Use
or
to select ON or OFF and press Set.
Press Stop/Exit.
Receiving a Fax
27
BASIC FAX USE
Even if the caller hangs up during the F/T pseudo-ringing, the machine continues
the F/T pseudo-ringing for the set time.
Receiving a Fax
Printing a Reduced Incoming Document (Auto Reduction)
If you choose ON, the machine reduces an incoming document automatically, so that it fits on one
page of A4 recording paper, regardless of the size of the original document.
After you connect the optional lower tray, you can turn on Automatic Reduction for each tray.
Lower Tray can be purchased.
1
2
3
4
Press Menu, 2, 1, 5. The screen displays
Use
or
5.AUTO REDUCTION
to select ON (or OFF).
Press Set when the screen displays your selection.
Press Stop/Exit.
If you receive faxes that are split on two pages, change this setting to ON.
■ When you use Auto Reduction to reduce incoming documents to fit on one page
of recording paper, you can do so only as long as the original document is not
longer than 35 cm. If the original is longer than 35 cm, the data will not be
reduced and will carry over to print on a second page.
■ When you use Auto Reduction and you receive an incoming document that is
smaller than your recording paper, no reduction will take place, and you will get
the same size recorded as the original.
Setting the Print Density
If the machine is printing too light or too dark, you can adjust the print density level. The new setting
will remain until you change it again. This setting also adjusts that of copy function.
1
2
Press Menu, 2, 1, 7.
3
4
When the screen shows the setting you want, press Set.
28
Press
setting.
or
to select your setting. Each key press changes the print density to the next
Press Stop/Exit.
Chapter 3
Reception into Memory
1
2
3
Press Menu, 2, 1, 6.
Use
or
to select ON (or OFF), and press Set when the screen displays your selection.
Press Stop/Exit.
Printing a Fax from Memory
If you have fax storage ON for remote retrieval or fax forwarding, you can still print a fax from the
machine’s memory when you are at the machine: (See Setting Fax Storage, page 48.)
1
2
3
Press Menu, 2, 5, 4.
Press Fax Start.
After all the data saved in the memory is printed out, press Stop/Exit.
Receiving a Fax
29
BASIC FAX USE
As soon as the paper tray becomes empty during fax reception, the screen will display “CHECK
PAPER”; please put some paper in the paper tray.
If the MEMORY RECEPTION switch is ON at this time…
The current fax reception will continue, with the remaining page(s) being stored in memory, subject
to available memory. Subsequent incoming faxes will also be stored into memory until the memory
is full, following with no further incoming fax calls will be automatically answered. To print all data,
put fresh paper in the paper tray.
If the MEMORY RECEPTION switch is OFF at this time…
The current fax reception will continue, with the remaining page(s) being stored in memory, subject
to available memory. Subsequent incoming fax calls will not be automatically answered until fresh
paper is put in the paper tray. To print the last fax received, put paper in the paper tray.
4
Telephone (Voice) Operation
Making Voice Calls with an External
Telephone
If you connect an external telephone to the machine, the machine can be used to make normal
telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function
or using the dial pad.
You can also use Chain Dialling or Pause function. (See Chain Dialling, page 22
and Pause, page 23.)
Manual Dialling with an External Telephone
Manual dialling is simply pressing all of the digits of the phone number.
1
2
3
Pick up the external telephone’s handset.
When you hear a dial tone, dial the number, using the dial pad.
To hang up, replace the external telephone’s handset.
Search
You can search for names you have stored in One Touch and Speed Dial memories. (See Storing
One Touch Dial Numbers, page 19 and Storing Speed Dial Numbers, page 19.)
1
2
3
4
5
30
Pick up the external telephone’s handset.
Press Search/Speed Dial, then enter the first letter of the name you’re looking for by using
the dial pad.
Press
or
to search the names that are displayed alphabetically.
When the screen displays the name you want to call, press Fax Start to begin dialling.
When the call is over, hang up.
Chapter 4
One Touch Dialling
1
2
Pick up the external telephone’s handset.
3
To hang up, replace the external telephone’s handset.
When you hear a dial tone, press the One Touch Dial key of the location you want to call. To
use One Touch dial numbers 17-32, hold down Shift and press the appropriate One Touch Dial
key.
BASIC FAX USE
If you try to use a One Touch location with no number stored in it, you hear a
warning sound, and screen displays NOT ASSIGNED. The display returns to
normal after 2 seconds.
Speed Dialling
1
2
3
Pick up the external telephone’s handset.
When you hear a dial tone, press Search/Speed Dial, then press # and the two-digit Speed
Dial number. (See Storing Speed Dial Numbers, page 19.)
To hang up, replace the external telephone’s handset.
On Hook Dialling
1
2
Dial the number by using One Touch, Speed Dial, Search or dial pad.
3
4
Press Fax Start.
The number you are dialling, or the name you have stored for One Touch or Speed Dial is
displayed on the LCD.
Pick up the external telephone’s handset and press Tel when you hear the caller at other end
from the monitor speaker.
When you make a call by pressing Fax Start after dialling, you can listen to the
other end of the line from the monitor speaker, but they can’t hear you unless you
pick up the external telephone’s handset.
If you accidentally press Tel before lifting the external telephone’s handset, the call will be
disconnected.
Telephone (Voice) Operation
31
Tone/Pulse
If you have pulse dialling service, but need to send tone signals (for telephone banking, for example),
follow the directions below. If you have touch tone service, you do not need this feature to send tone
signals.
1
2
Lift the external telephone’s handset and dial the number.
3
When you hang up, the machine returns to pulse dialling service.
When you are asked to enter any number, press # on the control panel of the machine. Any digits
dialled after this sends tone signals.
Fax/Tel (F/T) Mode
When you share one line for your telephone and fax machine, in the Fax/Tel (F/T) Mode, the
machine can determine whether an incoming call is a fax or a telephone call. (See Select Receive
Mode, page 25.)
Tel Key
This key is used to enter into a telephone conversation having picked up the handset of an external
telephone in F/T pseudo-ringing.
Also, if you press Tel when you are talking lifting the external telephone’s handset with the other
end, you can hear the other end from machine’s monitor speaker, but the other end cannot hear you.
32
Chapter 4
5
Printing Reports
Transmission Report and Journal Setting
Customizing the Transmission Verification (Xmit) Report
You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax
number of the receiving party, the time and date of transmission, and if the transmission was
successful.
When the feature is OFF, the report is printed automatically only if an error occurred during
transmission. If the report indicates ERROR, send the document again. If the report indicates you
should check the readability of certain pages, resend those pages.
If you typically send multiple faxes to the same destinations, you may need a reminder to identify
each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first
page of the fax message on the report.
1
2
3
4
Press Menu, 2, 4, 1.
Press
or
to select OFF, OFF+IMAGE, ON and ON+IMAGE.
Press Set.
Press Stop/Exit.
Setting the Journal Period
You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7
days). If you set the interval to OFF, you can print the report by following the steps in the next section.
1
2
3
Press Menu, 2, 4, 2.
4
Enter the time to begin printing, in 24-hour format (for example, enter 19:45 for 7:45 PM), and
press Set.
5
Press Stop/Exit.
Press
or
to choose your setting, and then press Set.
If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day
countdown. Press
or
to choose your setting and press Set.
Printing Reports
33
BASIC FAX USE
Two reports require initial setup in the Menu table: Transmission Verification Report and Journal
Period. For initial setup:
Press Menu, 2, 4, 1.
1.XMIT REPORT
—OR—
Press Menu, 2, 4, 2.
2.JOURNAL PERIOD
Using the Reports Key
Six lists are available.
1.HELP
Lists basic operational steps and functions.
2.QUICK-DIAL
Lists names and numbers stored in One Touch Dial or Speed
Dial memory, in numerical order.
3.JOURNAL
Journal lists information about the last 200 incoming and
outgoing faxes. TX means Transmit; RX means Receive.
4.XMIT VERIFY
Prints a Transmission Verification Report for your last
transmission.
5.SYSTEM SETUP
Lists settings for GENERAL SETUP, SETUP RECEIVE,
SETUP SEND, REPORT SETTING, REMOTE FAX
OPT and MISCELLANEOUS.
6.ORDER FORM
You can print an accessories order form to your Brother
dealer for service.
To Print a Report
1
2
34
Press Reports.
Press
or
to select the report you want, and then press Set.
—OR—
Enter the number of the report you want to print. For example, press 1 to print the Help List.
Chapter 5
6
Advanced Sending
Advanced Operations
Electronic Cover Page
3.URGENT
4.CONFIDENTIAL
Cover Page for Next Fax Only
Make sure Station ID is set up. (See Setting the Station ID, page 14.) This feature does not work
without the Station ID.
You can set the machine to send a cover page with a particular document. This cover page will
include the number of pages in your document.
1
2
3
4
5
6
7
Insert the document face down in the ADF.
8
9
Press Set. The screen prompts you to continue.
Press Menu, 2, 2, 7.
Press Set when the screen displays NEXT FAX ONLY.
Press
or
to select ON (or OFF), and press Set.
Press
or
to view the comment selections.
Press Set when the screen displays your selection.
Enter two digits to indicate the number of pages you are sending. (Enter 00 to leave the number
of pages blank.) If you make a mistake, press
to back up and re-enter the number of pages.
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 if you are finished choosing settings, and go to Step 10.
10 Enter the fax number and then press Fax Start.
Advanced Sending
35
ADVANCED FAX USE
The cover page is sent to the receiving party’s machine. Your cover page includes the name stored
in the One Touch or Speed Dial memory, if you have used this feature to start the call.
The cover page indicates the fax is from your Station ID, and the number of pages you’re sending.
If you have COVERPG SETUP set to ON (Function menu 2-2-7), the number of pages on the cover
page remains blank.
You can select a comment to include on your cover page, or
1.NOTE OFF
you can select 1.NOTE OFF if you do not wish to include
a comment.
As well as using one of the comments shown on the right,
2.PLEASE CALL
you can also enter up to two customized messages, each 27
characters long. (See Composing Your Own Comments,
page 36.)
Always Send Cover Page
Make sure Station ID is set up. (See Setting the Station ID, page 14.) This feature does not work
without the Station ID.
You can set the machine to send a cover page whenever you send a fax. The number of pages in your
fax is not included when you use this setting.
1
2
3
4
Press Menu, 2, 2, 7.
5
6
Press Set when the screen displays your selection. The screen prompts you to continue.
Press
or
to select COVERPAGE:ON or (OFF).
Press Set. (If you select ON, a coverpage is always sent when you send a fax.)
If you selected ON, the screen displays the cover page comment options. Press
view comment selections.
or
to
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 to exit if you are finished choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the sample page and
attach it to your fax.
1
2
Press Menu, 2, 2, 7.
3
4
Press Fax Start. The machine prints a copy of your cover page.
Press
or
selection.
to select PRINT SAMPLE, and press Set when the screen displays your
Press Stop/Exit.
Composing Your Own Comments
1
2
3
Press Menu, 2, 2, 8. The screen displays: COVERPAGE NOTE.
4
5
Press Set. The screen prompts you to continue.
36
Use
or
to choose position 5 or 6 for your customized comment, and press Set.
Use the dial pad to enter your customized comment (up to 27 characters.) (See Entering Text,
page 160.)
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 to exit.
Chapter 6
Overseas Mode
Sometimes, when sending a fax to overseas numbers, problems can be experienced. This mode
makes the machine work better for such calls.
After you send a fax using this feature, the feature turns itself off.
1
2
3
4
5
Insert the document face down in the ADF.
Press Menu, 2, 2, 9.
Press
or
to select ON (or OFF), and press Set when the screen displays your selection.
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 if you are finished choosing settings and go to Step 5.
Enter the fax number you’re calling, and press Fax Start.
Delayed Transmission (Timer)
1
2
3
Insert the document face down in the ADF.
4
Press 1 to select DOC—OR—Press 2 to select MEMORY. If you select 1.DOC, the machine
will not start scanning the document until the preset time. The document must be left in the ADF.
5
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 if you are finished choosing settings and go to Step 6. The screen prompts
you to enter the fax number.
6
Enter the fax number, and press Fax Start. The machine will wait until the time you have
entered to send the fax.
Press Menu, 2, 2, 3.
Enter the time you want the fax to be sent, in 24-hour format (for example, enter 19:45 for 7:45
PM), and press Set.
Delayed Batch Transmission
Before sending the delayed faxes, your Brother machine will economize by sorting all the documents
in memory by destination and scheduled time. If you set Batch Transmission to ON, all delayed
faxes scheduled at the same time to the same fax number will be sent as one transmission.
1
2
3
Press Menu, 2, 2, 4.
Press
or
to select ON (or OFF) and press Set.
Press Stop/Exit.
Advanced Sending
37
ADVANCED FAX USE
You can use this function to send a fax up to 24 hours later.
Broadcasting
Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the
Broadcast key, you can include up to 32 One Touch locations, up to 100 Speed Dial locations, and
up to 50 manually dialled numbers (maximum of 182 locations if you did not use up any locations
for Groups, access codes or credit card numbers). However, available memory will vary with the
types of jobs in memory and numbers of locations used for broadcasting. If you broadcast to more
than the maximum locations available, you will not be able to setup transmissions using dual access
and the timer.
The easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers
as a Group, which uses up a One Touch key or a Speed Dial #. (Remember, you can have up to six
Groups and Quick Dial numbers can be included in more than one Group). Then by pressing
Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual
dialling (using the dial pad) in the same broadcast. Use Search/Speed Dial to help you choose the
numbers easily.
After the broadcast is completed, a Broadcast Report will be printed automatically to let you know
the results.
1
2
Insert the document face down in the ADF.
3
4
Press Broadcast. You will be prompted to enter the next number.
5
6
Press Broadcast.
Enter a number using One Touch, Speed Dial, Search, Group number or the dial pad.
Example: Group number
Enter the next number.
Example: Speed Dial
Enter the next fax number.
Example: Manual dialling, using the dial pad.
7 Press Fax Start.
The machine will read the documents into memory and then start sending faxes to all the numbers
you entered.
■ To stop the broadcasting in progress, press Stop/Exit. The display asks if you
want to cancel all locations or just the location that is being sent to.
■ Enter the long dialling sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call becomes limited.
■ If the line is busy or a connection could not be made for some other reasons
while broadcasting, the machine will redial the number automatically.
■ If the memory is full, press Stop/Exit to abort the job or press Fax Start to send
the portion that is in the memory (if more than one page has been scanned).
38
Chapter 6
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing only one One
Touch key. (This is called Broadcasting.) First, you will need to store each fax number as a One
Touch or Speed Dial number. (See Storing One Touch Dial Numbers, page 19. Also see Storing
Speed Dial Numbers, page 19.) Then, you can combine them into a Group. Each Group uses up a
One Touch key. Finally, you can have up to 6 small Groups, or you can assign up to 131 numbers to
one large Group.
Press Menu, 2, 3, 3.
PRESS SPEED-DIAL
OR ONE-TOUCH KEY
2
Select a One Touch or Speed Dial key where you wish
to store the number. (For example, press One Touch
key 02 to use as a Group.)
SETUP GROUP:GO
ENTER & SET KEY
3
Use the dial pad to enter the Group number, and then press Set.
(For example, press 1 for Group 1.)
4
To include One Touch or Speed Dial numbers in the
G01:*05#09_
Group, enter them as if you were dialling. For example,
ENTER & SET KEY
for One Touch Dial key 05, press One Touch Dial key
05. For Speed Dial location 09, press Search/Speed Dial,
then press 0, 9 on the dial pad. The LCD shows 05, #09.
5
6
Press Set. The screen prompts you to enter a name.
7
ADVANCED FAX USE
1
Use the dial pad to enter a name for the group (for example, NEW CLIENTS) and press Set.
(See Entering Text, page 160.)
Press Stop/Exit.
You can print a list of all One Touch and Speed Dial numbers. Group numbers will
be marked in the column of “GROUP”. (See Printing Reports, page 33.)
Advanced Sending
39
Cancelling a Job While Scanning the Document
You can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the
document by pressing Stop/Exit again.
Checking and Cancelling a Scheduled Job in Memory
You can check or cancel a job that is waiting in memory.
If the machine is idle,
1
Press Menu, 2, 6.
Any waiting jobs appear on the display. If nothing is waiting, the screen displays
NO JOB WAITING.
2
If you have more than one job waiting, use
or
to select the job you want to cancel. Press
Set when the screen displays your selection—OR—If you have only one job waiting, go to Step 3.
3
Press 1 to cancel—OR—Press 2 to exit without cancelling.
To cancel another job, return to Step 2.
4
Press Stop/Exit.
You can check which jobs are remaining in memory by following Steps 1 and 2
above.
Memory Security
This feature allows you to prevent unauthorised access to the machine. When switched ON, Memory
Security prohibits most functions. The following functions listed are available while Memory
Security is switched ON.
■ Receiving faxes into memory [limited by Memory Capacity].
■ Scheduled Delayed Transmission*
■ Polling*
■ Fax Forwarding*
■ Remote Retrieval
* Provided it was set before Memory Security was switched ON.
40
Chapter 6
Using Memory Security
You need use a password to switch Memory Security ON and OFF.
Setting Up Memory Security for the First Time
1
2
3
Press Menu, 2, 0, 1.
4
5
6
Re-enter the password and press Set.
Enter a 4-digit number as a password.
Press Set.
The screen prompts you to re-enter the password.
Press
or
NEW PASSWD:XXXX
ENTER & SET KEY
VERIFY:XXXX
ENTER & SET KEY
to choose SET SECURITY.
Press Set.
The screen prompts you to enter the password.
If the password you enter at Step 7 is incorrect, the screen would display WRONG
PASSWORD. After 2 seconds the display will then return to normal (displaying the
date & time). You must then switch ON Memory Security again. (See Switching
Memory Security ON, page 42).
Changing the Memory Security Password
1
2
3
Press Menu, 2, 0, 1.
4
5
6
7
Enter the current password.
8
9
Enter the new password again and press Set.
Press
or
to choose SET PASSWORD.
Press Set.
The screen prompts you to enter the old password.
Press Set.
Enter a 4-digit number as a new password.
Press Set.
The screen prompts you to re-enter the new password.
OLD PASSWD:XXXX
ENTER & SET KEY
NEW PASSWD:XXXX
ENTER & SET KEY
VERIFY:XXXX
ENTER & SET KEY
Press Stop/Exit.
Advanced Sending
41
ADVANCED FAX USE
PASSWORD:XXXX
ENTER & SET KEY
Enter a 4-digit password, followed by Set.
This is the same as the security password of the
machine already stored.
The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security
is now switched ON.
7
Switching Memory Security ON
1
2
3
Press Menu, 2, 0, 1.
Press
or
to choose SET SECURITY.
Press Set.
The screen prompts you to enter the password.
PASSWORD:XXXX
ENTER & SET KEY
Enter a 4-digit password, followed by Set.
This is the same as the security password of the
machine already stored.
The screen displays ACCEPTED for 2 seconds, followed by SECURE MODE - Memory Security
is now switched ON.
4
If the password you enter at Step 4 is incorrect, the screen would display WRONG
PASSWORD. After 2 seconds the display will then return to normal (displaying the
date & time). You must then start from Step 1 to set Memory Security.
Switching OFF Memory Security
1
2
When Memory Security is switched ON, press Menu.
PASSWORD:XXXX
ENTER & SET KEY
Enter a 4-digit password and press Set.
The screen displays ACCEPTED, then after 2 seconds the
display reverts to normal. Memory Security is now switched OFF. Then all the data saved in the
memory will be printed out.
If the password you enter at Step 2 is incorrect, the screen would display WRONG
PASSWORD. After 2 seconds the display will then return to displaying SECURE
MODE. You must then start from Step 1 to switch OFF Memory Security.
If you forget the Memory Security password, please contact your Brother dealer for service or the
help number given with the warranty documentation.
42
Chapter 6
7
Advanced Receiving
Operation from an External or
Extension Telephone
If you accidentally pick up an extension phone when a fax message is being
received, you may disrupt the transmission or render some portions unreadable.
The Remote Activation Code can also be used by your callers. When you are using an external TAD,
your outgoing message (OGM) should end with the statement “to send a fax, press
5 1”. (See
Outgoing Message (OGM) of External TAD, page 7.)
◆
5 1—From an extension phone, or an external phone,
5 1 will set the machine in
receive mode.
◆ # 5 1—From an extension phone, # 5 1 can stop the machine receiving. This is effective in
F/T and Fax Detect modes.
For Fax/Tel Mode Only
When the machine is in Fax/Tel (F/T) Mode, it will use the F/T Ring Time (F/T pseudo-ringing) to
alert you to a voice call. If you’re at the machine, you can lift the external telephone’s handset and
press Tel to answer.
If you’re at an extension phone, you will need to lift the handset during the F/T Ring Time and press
# 5 1 between the F/T pseudo-rings. If no one is on the line, or if someone wants to send you a fax,
send the call back to the machine by pressing
5 1.
Advanced Receiving
43
ADVANCED FAX USE
An external phone is a telephone that is plugged into the machine (either into the machine’s EXT
socket or into the back of the connector that plugs into the telephone wall socket).
An extension phone is another phone on the same phone number as the machine, but plugged into a
different telephone wall socket. For example, the machine may be connected to a phone line in your
study, and you may have another phone on the same line (and same phone number) in your kitchen.
This feature enables you to answer the phone in the kitchen if it rings while you are making a coffee,
knowing that you can transfer the call to the machine if the incoming call is a fax.
If you answer a fax call on an external or extension phone, you can make the machine take over by
using the Activation Code. When you press the Activation Code 5 1, the machine starts to receive
a fax. If you set FAX DETECT to ON, you don’t have to press
5 1, just hold the handset and
wait for several seconds. (See Fax Detect (with an External or Extension Telephone), page 27.)
If the machine answers a voice call and F/T pseudo-rings for you to take over, use the Deactivation
Code # 5 1 to take the call at an extension phone. (You have to set Remote Activation to ON in
Menu, 2, 1, 4 to use
5 1 or # 5 1.)
If you answer a call, and no one is on the line, assume you’re receiving a fax. At an extension phone,
press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press
51
and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up.
(Your caller will have to press Start to send the fax.)
Switching ON Remote Activation and Changing Remote Codes
Remote Codes might not work with some telephone systems. The preset Activation Code is
The preset Deactivation Code is # 5 1.
5 1.
If you are always disconnected when accessing your external TAD remotely, try
changing the Activation Code from 5 1 to # # # and the Deactivation Code from
# 5 1 to 1 1 1. You cannot use the same number for the Activation Code, the
Deactivation Code and the Remoto Access Code.
To switch Remote Activation ON and change Remote Codes
1
2
3
4
5
Press Menu, 2, 1, 4.
Press
want.
to select ON (or OFF), and press Set when the screen displays the setting you
or
If you want to, enter a new Remote Activation Code, then press Set.
If you want to, enter a new Remote Deactivation Code, then press Set.
Press Stop/Exit.
Telephone Services
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber service which allows you to have at
least two separate telephone numbers on one phone line. Each phone number has its own distinctive
ringing pattern, so you know which phone number is ringing. This is one way you can have a
separate phone number for the machine.
The machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a
second phone number (on the same phone line) just for receiving faxes.
You can switch it off temporarily, then turn it back on. When you get a new fax
number, make sure you reset this function.
•
•
To have your external TAD answer only the main number, the machine
must be in Manual Mode.
In FAX/TEL (F/T) or FAX ONLY mode, the machine will answer all numbers
on the phone line.
To enable the machine to work with BT Call Sign
1
2
3
4
5
44
Set the machine to MANUAL mode by pressing Mode.
Press Menu, 2, 0, 4. The screen displays the current setting of this feature.
Press
or
to select ON (or OFF).
Press Set.
Press Stop/Exit.
Chapter 7
8
Polling
Polling is the process of retrieving faxes from another machine. You can use the
machine to “poll” other machines, or you can have someone poll the machine.
All parties involved in polling need to set up their machines to accommodate polling. When someone
polls the machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive
a fax, you pay for the call. (See Polling Transmit, page 47.)
Some machines do not respond to the polling function.
Secure Polling is a way to keep your documents and others’ from falling into the wrong hands while
the fax machines are set up for polling. You can use Secure Polling only with another Brother fax
machine. Anyone who polls to receive a fax must enter the polling secure code.
Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
Setup for Polling Receive (Standard)
1
2
3
Press Menu, 2, 1, 8.
Press
or
to choose STANDARD, and press Set.
Enter the fax number you are polling, and press
Fax Start.
The screen displays DIALING #XXX.
ENTER FAX NO.
PRESS FAX START
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the other party.
1
2
3
Press Menu, 2, 1, 8.
4
5
6
Press Set.
Press
or
to choose SECURE, and press Set.
Enter a four-digit secure code.
This is the same as the security code of the fax machine you are polling.
Enter the fax number you are polling.
Press Fax Start.
ENTER FAX NO.
PRESS FAX START
Polling
45
ADVANCED FAX USE
Secure Polling
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1
2
3
4
Press Menu, 2, 1, 8.
5
6
Press Set. The screen prompts you to enter the fax number you are polling.
Press
or
to choose TIMER, and press Set.
The screen prompts you to enter the time you want to begin polling.
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
Enter the fax number, and press Fax Start.
The machine makes the polling call at the time you
entered.
ENTER FAX NO.
PRESS FAX START
You can set up only one Delayed Polling.
Sequential Polling
The machine can request documents from several fax units in a single operation. You just specify
several destinations in Step 4. Afterward, a Sequential Polling Report will be printed.
1
2
Press Menu, 2, 1, 8.
Press
or
to choose STANDARD, SECURE or TIMER, and press Set when the screen
displays the setting you want.
3
If you selected STANDARD, go to Step 4.
• If you selected SECURE, enter a four-digit number and press Set, and then go to Step 4.
• If you selected TIMER, enter the time (in 24-hour format) you want to begin polling and
press Set, and then go to Step 4.
4
Specify the destination fax machines (up to 182), which you wish to poll by using One Touch,
Speed Dial, Search, a Group or the dial pad. You must press Broadcast between each location.
5
Press Fax Start.
The machine polls each number or group number in turn for a document.
46
Chapter 8
Polling Transmit
Polling Transmit is when you set up the machine to wait with a document so another fax machine
can retrieve it.
The document will be stored and can be retrieved from any other fax machine until
you delete the fax in memory by using the Cancelling a Job function. (See
Checking and Cancelling a Scheduled Job in Memory, page 40.)
Setup for Polling Transmit (Standard)
1
2
3
Insert the document face down in the ADF.
4
Press 1 to select DOC if you want the machine to scan the printed document at the time it is
polled—OR—Press 2 to select MEMORY.
5
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 to exit if you are finished choosing settings.
6
Press Fax Start and wait for the fax to be polled.
Press Menu, 2, 2, 6.
1.DOC 2.MEMORY
Setup for Polling Transmit with Secure Code
When you choose POLLING:SECURE, anyone who polls the machine must enter the polling
secure code.
1
2
3
4
Insert the document face down in the ADF.
5
Press 1 to select DOC if you want the machine to scan
the printed document at the time it is polled—OR—Press 2 to select MEMORY.
6
Press 1 if you want to select additional settings. The display returns to the SETUP SEND
menu—OR—Press 2 to exit if you are finished choosing settings.
7
Press Fax Start and wait for the fax to be polled.
Press Menu, 2, 2, 6.
Press
or
to choose SECURE, and then press Set.
Enter a four-digit number, and press Set.
The screen displays
1.DOC 2.MEMORY
You can use Secure Polling only with another Brother fax machine.
Polling
47
ADVANCED FAX USE
Press
or
to choose STANDARD, and press
Set. The screen displays
9
Remote Fax Options
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from another location, using
Fax Forwarding or Remote Retrieval functions. The screen will indicate when you have a fax stored
in memory.
1
2
3
Press Menu, 2, 5, 2.
Press
or
to select ON (or OFF), and press Set when the screen displays your selection.
Press Stop/Exit.
If there are faxes in memory when you turn the Fax Storage OFF, the screen
prompts you to erase any faxes in memory.
If you press 1, all fax data is erased and Fax Storage is turned OFF. If the fax data
in memory has not been printed before, it will be printed first, and then erased. If
you press 2, data is not erased, and Fax Storage remains ON.
Backup Print
If you’ve set FAX STORAGE to ON, the machine automatically prints fax messages as they are
received into memory. This is a safety feature in case the power goes out for several days so you
won’t lose the messages.
Fax Forwarding
You cannot use Fax Forwarding when “Fax Storage” is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding and Fax Storage are set to ON, the machine stores the received fax in
memory, then dials the fax machine phone number you’ve programmed, and forwards the fax
message. You can change a Fax Forwarding number remotely. (See Changing the Fax Forwarding
Number, page 51.)
1
2
3
4
Press Menu, 2, 5, 1.
Press
or
to select ON (or OFF), and press Set.
The screen prompts you to enter the number of the fax machine where faxes will be forwarded.
Enter the forwarding number (up to 20 digits), and press Set.
Press Stop/Exit.
You can also dial into the machine from a remote location to switch this feature on,
or to change the number you want your faxes forwarding to.
48
Chapter 9
Changing the Remote Access Code
Enter your Remote Access Code when the machine picks up your call, so you can access features
remotely. The access code is preset to 1 5 9 , but you can change this.
1
2
Press Menu, 2, 5, 3.
3
Press Stop/Exit.
Enter a three-digit number from 000 to 998, and press Set.
The cannot be changed. Do not use the same digits that appear in your Remote Activation or
Deactivation Code.
Remote Retrieval
Using Your Remote Access Code
1
2
Dial your fax number from a touch tone phone.
3
The machine signals the kinds of messages received:
1 long beep — Fax message(s)
No long beep — No messages
4
The machine prompts you with two short beeps to enter a command. If you wait longer than 30
seconds to enter a command, the machine hangs up. If you enter an invalid command, the
machine beeps three times.
5
6
Press 9 0 to reset the machine when you finish.
When the machine answers and beeps, immediately enter your Remote Access Code
(the factory setting is 1 5 9 ).
Hang up.
Remote Fax Options
49
ADVANCED FAX USE
To receive faxes at your location, you must call from a fax machine using touch tone. For
convenience, you can retrieve faxes from a touch tone phone by having them sent to a fax machine.
For example, if your hotel room does not have a fax machine, you can enter the number of the fax
machine at the hotel’s Front Desk.
Remote Commands
Follow the commands below to access features remotely. When you call the machine and enter your
Remote Access Code (the factory setting is 1 5 9 ), the system will signal you with two short beeps
to enter a remote control command.
Change Fax Forwarding Setting
Press 9 5
then to
Turn Fax Forwarding OFF—Press 1.
Turn Fax Forwarding ON—Press 2.
Program Fax Forward Number—Press 4. Automatically turns Fax Forwarding ON.
Turn Fax Storage ON—Press 6.
Turn Fax Storage OFF—Press 7. (This is only possible if there are no faxes stored in the memory,
or if all faxes have been erased using Remote Control 9 6 3).
Retrieve or Erase a Fax
Press 9 6
then to
Retrieve all faxes—Press 2, then enter the number of remote fax machine and then press # #. After
the beep, hang up and wait.
Erase all fax messages—Press 3. If the data stored in the memory has not been printed before, it
will be printed first and then erased.
Check the Receiving Status
Press 9 7
then Press 1.
1 long beep—Received fax messages.
3 short beeps—No messages.
Change Receive Mode
Press 9 8
then for
TAD—Press 1.
F/T (FAX/TEL)—Press 2.
FAX—Press 3.
Exit Remote Operation
Press 9 0
50
Chapter 9
Retrieving Fax Messages
1
2
Dial the machine’s number.
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
When you hear the beep, immediately enter your Remote Access Code
(the factory setting is 1 5 9 ).
Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want
your fax messages forwarded, and then press # #.
You cannot use
press #.
5
and # as dial numbers. However, if you want to store a pause,
ADVANCED FAX USE
After you hear the machine beep, hang up and wait.
The machine calls the remote fax machine and sends the stored documents. The remote fax
machine prints your fax messages.
Changing the Fax Forwarding Number
You can change the default setting of your fax forwarding number from a remote telephone/fax
machine using touch tone.
1
2
Dial the machine’s number.
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.
When you hear the beep, immediately enter your Remote Access Code
(the factory setting is 1 5 9 ).
Enter the new number of the remote fax machine where you want your fax messages forwarded,
and then press # #.
You cannot use and # as dial numbers. However, if you want to store a pause,
press #. Also, if the machine is connected to a PABX, you can press # first before
the fax machine’s number. The # works as well as R key.
5
After you hear the machine beep, hang up.
Remote Fax Options
51
10 Making Copies
Basic Copy Operations
Using The Machine as a Copier
You can use the machine as a copy machine, making
up to 99 copies at a time.
Do NOT pull on the paper while copying is in progress. To cancel, press
Stop/Exit. Press Stop/Exit again to release the original document.
The scannable area of the machine begins at
approximately 4 mm from the edge of the paper.
(4 mm)
Non-scannable
area
(4 mm)
Making a Single Copy
1
2
Insert the document face down in the ADF.
Press Copy.
To stop, press Stop/Exit. To release the original document, press Stop/Exit
again.
Making Multiple Copies
1
2
Insert the document face down in the ADF.
3
Press Copy.
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3, 8 for 38 copies.
To sort the copies, use Options key. (See Sorting Multiple Copies, page 55.)
52
Chapter 10
Out of Memory Message
If the memory becomes full while you’re making copies, the screen displays
OUT OF MEMORY
QUIT:PRESS STOP
If you were scanning the first page to be copied, press Stop/Exit to cancel the operation and restart
to make a single copy. If you were scanning a subsequent page, you will have the option to press
Copy to copy the pages scanned so far—OR—Press Stop/Exit to cancel.
You will need to clear some fax messages to make some additional memory available before you
can continue.
To gain extra memory, you can turn off Fax Storage—OR—Print fax messages in
memory. (See Setting Fax Storage, page 48.)
Temporary Copy Setting
You can quickly enlarge or reduce copies or improve
the copy quality by using the Enlarge/Reduce,
Contrast, Copy Mode and Options keys. These
settings are temporary, and the machine returns to its
default settings when you finish copying.
COPIER
Copying Using Multiple Settings
You can try different combinations of settings for the best results.
After you finish settings using the Enlarge/Reduce,
PRESS COPY OR
Contrast, Copy Mode or Options keys the LCD shows:
{} FOR NEXT OPT.
■ Press
or
if you want to select additional settings.
—OR—
Press Copy if you are finished choosing settings.
Making Copies
53
Making Enlarged or Reduced Copies
1
2
3
4
5
6
Insert the document face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
Press Enlarge/Reduce.
Press
or
to choose an enlargement or reduction ratio.
You can reduce to 71% or 50% of the original size by pressing
key.
—OR—
You can enlarge to 141%, 150%, 200% by pressing
key.
—OR—
You can press
or
to select MANUAL and use the dial pad to enter an enlargement or
reduction ratio between 50% and 200%. For example, press 5, 3 to enter 53%.
Press Set.
Press Copy—OR—Press
or
for additional settings.
Special Copy Options (2 in 1 or 4 in 1 copy) are not available with
Enlarge/Reduce.
Using the Contrast Key
You can choose the brightness setting before making a copy.
1
2
3
4
Insert the document face down in the ADF.
5
6
Press Set.
54
Using the dial pad, enter the number of copies you want (up to 99).
Press Contrast.
–
SELECT
Press
to make a lighter copy.
—OR—
Press
to make a darker copy.
Press Copy—OR—Press
Chapter 10
or
for additional settings.
+
& SET
Using the Copy Mode Key
You can select the Copy resolution for your type of the original document (TEXT, AUTO or
PHOTO). Select the right kind of image you’re copying.
1
2
3
Insert the document face down in the ADF.
4
5
Press
Using the dial pad, enter the number of copies you want (up to 99).
Press Copy Mode.
TEXT (text only)
AUTO (line art, graphs, or any combination including photograph)
PHOTO (photograph only)
or
to select the right kind of image you’re copying, and press Set.
Press Copy—OR—Press
or
for additional settings.
Using the Options Key
The Options key changes the settings for number of copies, stack/sort and special copy options for
the next copy only. See the explanation below the table.
Press Options.
Press Options
Menu Selections
Options
Factory Setting
NO. OF COPIES:XX
01
STACK/SORT
STACK/SORT
STACK
SPECIAL
2 IN 1/4 IN 1/OFF
OFF
COPIER
NO. OF COPIES
Sorting Multiple Copies
Sorting uses more memory than Stacking, as the whole document is scanned into memory to start
with.
1
2
3
4
5
Insert the document face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
Press Options and
Press
or
or
to select STACK/SORT, and then press Set.
to select SORT, and then press Set.
Press Copy—OR—Press
or
for additional settings.
Making Copies
55
Special Copy Options
You can save paper by copying either two or four pages onto one page.
1
2
3
4
5
Insert the document face down in the ADF.
Using the dial pad, enter the number of copies you want (up to 99).
Press Options and
Press
or
or
to select SPECIAL, and then press Set.
to select 2 IN 1, 4 IN 1 or OFF, and then press Set.
Press Copy—OR—Press
or
for additional settings.
2 in 1
1
2
1 2
4 in 1
1
23
1 2
3 4
4
Special Copy Options (2in1 or 4in1 Copy) are not available with Enlarge/Reduce.
56
Chapter 10
Copy Quality – Default Settings
Changing Default Settings
Press Menu, 3 to change default settings for Copy mode. These settings will remain until you
change them again by pressing Menu. Adjust the Copy Mode and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the following chart. Press
or
to move through the selections for each setting. Press Set to save your selection. Press Stop/Exit
—OR—Press
to select the next setting you want to change.
Press Menu, and 3.
1.COPY MODE
AUTO
TEXT
PHOTO
–
2.CONTRAST
+
is default
Copy Mode (Type of Original)
1
2
3
Press Menu, 3, 1.
Press
or
to choose the type of original (AUTO, TEXT or PHOTO), and then press Set.
Press Stop/Exit—OR—Press
for additional settings.
Copy Contrast
You can adjust copy contrast to make copies darker or lighter.
1
2
3
Press Menu, 3, 2.
Press
to make a copy lighter—OR—Press
Press Stop/Exit—OR—Press
to make a copy darker, and then press Set.
for additional settings.
Making Copies
57
COPIER
You can select the Copy resolution for your type of original. The default setting is AUTO, which is
used for originals that contain both text and photographs. TEXT is used for originals containing only
text. PHOTO is used for copying photographs.
11 Using the machine as a Printer
Special Printing Features
Windows® Printing
The dedicated printer driver for Microsoft® Windows® 95, 98, 98SE, Me, 2000 Professional and
Windows NT® Workstation Version 4.0 are available on the CD-ROM supplied with the MFC. You
can easily install them into your Windows® system using our installer program (see Quick Setup
Guide). The driver supports our unique compression mode to enhance printing speed in Windows ®
applications, and allows you to set various printer settings including economy printing mode and
custom paper size.
Enhanced Memory Management
The machine has its own Data Compression Technology, which automatically compresses graphic
data and downloads font data efficiently into the MFC’s memory. You can avoid memory errors and
print most full-page, 600 dpi graphic and text data, including larger fonts, with the machine’s
standard memory.
Printing From Your PC
Paper Tray
The machine’s paper tray can feed plain paper and transparencies. When the machine receives data
from your computer, it begins the print process by loading paper from the paper tray.
■ Select the print command from your PC.
Your PC sends a print command and data to the machine. The screen displays the date and time, and
RECEIVING DATA. If there are more pages, the machine begins to print the next page
automatically.
You may select the proper paper source, paper size, and orientation in your
application software.
If your application software does not support your custom paper size, select the next larger paper
size. Then adjust the print area by changing the right and left margins in your application software.
(See Acceptable Paper, page 64.)
When you use labels, envelopes, organizer paper, card stock or thicker
paper, be sure to use the manual feed slot.
58
Chapter 11
Two-Sided Printing (Manual Duplexing)
The supplied printer driver for Windows® 95, 98, 98SE, Me, and for Windows NT® Workstation
Version 4.0 enables manual duplex printing. (For more information, see the Help screen for the
printer driver.)
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows ®
driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper,
straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.
When you use the manual duplex function, it is possible that a paper jam
may occur or the printer quality might not be satisfactory.
Manual Feed Slot
If you use labels and envelopes, they must be of a type suitable for use with a laser
printer. If you use incorrect types it is possible to damage or contaminate the drum
surface and cause printing problems.
Using the machine as a Printer
59
PRINTER/SCANNER
The machine has a manual feed slot above the paper tray. You can load envelopes and special print
media one at a time into this slot. You do not have to remove paper from the paper tray. (See
Acceptable Paper, page 64.)
Use the manual feed slot to print or copy on labels, envelopes, organizer paper, card stock or thicker
paper. (See Printing on Thicker Paper and Card Stock, page 61.)
Loading One Sheet of Paper
You do not have to choose manual feed in the Setup dialog box of your printer driver. Insert the sheet
of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up
in the manual feed slot.
1
Align the paper at the centre of the manual feed slot, and be sure to insert the paper into the
manual feed slot until the front edge of the paper touches the paper feed roller.
2
Adjust the paper guide of the manual feed slot to the width of the paper you’re using.
Manual
Feed
Slot
Loading more than One Sheet of Paper
1
Open the Setup dialog box of the Windows® printer driver and select Manual Feed in the Paper
Source section. Follow Steps 1 and 2 above to load the first page. The machine starts printing
automatically.
2
After the first page is printed, the screen displays:
Insert the next sheet of paper to resume printing.
3
Repeat Steps 1 and 2 until you have finished printing.
MANUAL FEED
INSERT PAPER
If you do not select manual paper feed, and insert a page in the manual feed slot,
the machine will load the first page from the manual feed slot and subsequent
pages from the paper tray.
60
Chapter 11
Printing on Thicker Paper and Card Stock
When the rear cover is lifted up, the machine has a straight paper path from the manual feed slot to
the rear of the printer. Use this paper feed and output method when you want to print on envelopes,
thicker paper or card stock.
1
2
3
Select manual feed mode in the printer driver.
4
5
Adjust the manual feed paper guides to the width of the paper you are using.
6
After the machine ejects the printed page, return to Step 5 to insert the next sheet of paper. The
machine will wait until you insert the next sheet of paper. Repeat Steps 5 and 6 for each page to
be printed.
7
When you have finished printing, close the rear cover of the machine.
Send the print data as usual.
Lift up the rear cover of the machine.
Insert a single sheet of paper into the manual feed slot until the front edge touches the paper feed
rollers. Let go of the paper as the machine pulls it into position.
Using the machine as a Printer
61
PRINTER/SCANNER
To prevent the possibility of transparencies smudging as they stack in the output
bin, remove each transparency after it exits.
Face Down Output Bin
The machine ejects paper with printed surfaces face down into the output bin in the front of the
machine. Unfold the output bin extension to support the printed pages.
To prevent the possibility of transparencies smudging as they stack in the output
bin, remove each transparency after it exits.
Reset Key
Press this key to clear data from the memory.
Simultaneous Printing/Faxing
The machine can print data from your computer while sending or receiving a fax in the memory, or
while scanning information into the computer. However, when the machine is copying or receiving
a fax on paper, it pauses the PC printing operation, and resumes when copying or fax receiving is
complete. Fax sending continues during PC printing.
62
Chapter 11
Printer Menu Functions
Printing the Internal Font List
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before
you select it.
1
2
3
Press Menu, 4, 1, 1.
Press Fax Start. The machine prints the list.
Press Stop/Exit.
Printing the Print Configuration List
You can print a list of current settings for the printer.
1
2
3
Press Menu, 4, 1, 2.
Press Fax Start. The machine prints the settings.
Press Stop/Exit.
Restoring Factory Default Settings
You can return the machine to original factory settings. Permanent fonts are restored, macros in the
temporary settings are cleared. You can change user settings using the Remote Printer Console
program.
1
Press Menu, 4, 2. The screen displays
2
3
Please choose 1 to restore the factory setting—OR—Press 2 to exit without making a change.
1.RESET 2.QUIT
PRINTER/SCANNER
Press Stop/Exit.
Using the machine as a Printer
63
Acceptable Paper
To achieve high quality printing using the machine, it’s very important to select the right kind of
paper.
Paper Type
Paper Size
Paper Tray #1 & #2:
Cut sheet
A4, Letter, Legal, B5 (ISO), A5, A6 (for tray #1 Only),
Executive
Manual Feed Slot:
Cut sheet
A4, Letter, Legal, B5 (ISO), A5, A6, Executive,
Custom size
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Envelopes
DL, C5, COM-10, Monarch
Post Card
70-216 x 116-356 mm (2.75-8.5 x 4.57-14 inches)
Labels and
Transparencies
70-216 x 127-356 mm (2.75-8.5 x 5-14 inches)
Paper Capacity of Paper Tray
Paper Tray:
Up to 27 mm (1.06 inches) in height (up to the mark) Approx.
250 sheets of 75g/m2 (20 lb), or 10 transparencies
Output Tray:
Approx. 150 sheets of 75 g/m2 (20 lb) A4/Letter paper
Paper Specification for the Tray
Cut Sheet
Basis Weight
16 to 28 lb (60 to 105 g/m2)
Caliper
0.08 to 0.13 mm (0.003 to 0.005 inches)
Moisture Content
4% to 6% by weight
Smoothness
100 to 250 (Sheffield)
Manual Feed Slot:
Cut Sheet
Envelope
Basis Weight
16 to 43 lb
(60 to 161 g/m2)
20 to 24 lb
(75 to 90 g/m2)
Caliper
0.08 to 0.2 mm
(0.003 to 0.008 inches)
0.084 to 0.14 mm
0.003 to 0.005 inches)
Moisture Content
4% to 6% by weight
4% to 6% by weight
Smoothness
100 to 250 (Sheffield)
100 to 250 (Sheffield)
Recommended paper types:
Plain Paper:
Xerox Premire 80
Transparency:
3M CG3300 for laser printers or equivalent
Label:
Avery laser label L7163
64
Chapter 11
12 Printer Driver Settings
(For Windows® Only)
Using the Brother MFC-9660 Printer Driver
A Printer Driver is software that translates data from the format used by a computer into the format
required by a particular printer, using a printer command language or page description language.
The printer drivers are on the supplied CD-ROM. The latest printer driver can also be downloaded
from the Brother Solutions Centre at http://solutions.brother.com
Features in the Printer Driver (For Windows® 95/98/Me and
Windows® NT 4.0 Users)
The screens shown in this section are from Windows ® 98. The screens on your
PC may vary depending on your Windows ® Operating System.
For more detailed information, please see the on-line Help in the printer driver.
You can also change settings by clicking the illustration on the left side of the tab screen.
Basic Tab
1
PRINTER/SCANNER
2
3
1. Select the Paper Size, Multiple Page and Orientation.
2. Select number of Copies and Media Type.
3. Select Paper Source, First Page and Other Pages.
Printer Driver Settings (For Windows® Only)
65
Paper Size
From the drop-down box select the Paper Size you are using.
Multiple Page
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be
printed on one sheet of paper or enlarging the image size for printing on page on multiple sheets of
paper.
Ex. 4 in 1
Ex. 1 in 2x2 pages
Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can select to have a
solid border, dash border or no border around each page on the sheet.
Orientation
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Landscape
Portrait
Copies
The Copies selection sets the number of copies that will be printed.
Collate
The collate selection is active if more than one copy is selected. With the collate check box selected,
one complete copy of your document will be printed and then repeated for the number of copies you
selected. If the collate check box is not selected then each page will be printed for all the copies
selected before the next page in the document is printed.
Collate box checked
66
Chapter 12
Collate box not checked
Media Type
You can use the following types of media in your printer. For the best print quality, select the type
of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
When using ordinary plain paper, select Plain Paper. When using heavier weight paper, envelopes
or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper and for OHP
transparencies, select Transparencies.
Paper Source
First Page
The First Page selection sets the source of where the 1st page of your document will feed paper.
Auto Select
Will feed the 1st page from the first tray available that has the paper
size set to match your document setting.
Tray1
Feeds the 1st page from Tray1.
Tray2 (Option)
Feeds the 1st page from the optional Tray2.
Manual
Feeds the 1st page from the Manual Feed Slot.
If you choose Tray1, Tray2 or Manual the tray you select will be highlighted on the driver screen.
PRINTER/SCANNER
Other Pages
Feeds the remaining pages of your document from the selected source.
Same as First page
Tray1
Tray2 (Option)
Manual
Printer Driver Settings (For Windows® Only)
67
Advanced Tab
1
2
3
4
5
Change the tab settings by selecting one of the following icons:
1. Print Quality
2. Duplex Printing
3. Watermark
4. Page Setting
5. Device Option
68
Chapter 12
Print Quality
Resolution
You can change the resolution as follows:
◆ 300 dpi
◆ 600 dpi
Toner Save
You can save running costs by turning on the Toner Save Mode, which reduces the print density.
Print Setting (For Windows® 95/98/98SE/Me Users Only)
Print Setting is used for optimizing your print quality for the type of document being printed (Photos,
Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically
prints with the most suitable print settings.
With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics
Quality options manually.
Duplex Printing
Choosing the Duplex Printing icon displays the Manual Duplex features available.
PRINTER/SCANNER
Manual Duplex
Check the Manual Duplex box and there are six types of duplex directions available for each
orientation. In this mode, the machine prints all the even numbered pages first. Then the printer
driver stops and shows the instructions required to re-install the paper. When you click OK the odd
numbered pages are printed.
Binding Offset
Check the Binding Offset option, you can specify the offset value of the binding side in inches or
millimetres (0 – 8 inches) [0 – 203.2 mm].
Printer Driver Settings (For Windows® Only)
69
Watermark
You can place a logo or text into your document as a Watermark by using a bitmap file as your source
file or select one of the preset Watermarks.
Print Watermark
The Print Watermark feature offers printing choices of:
On all pages
On first page only
From second page
Custom
In background
With the In background feature checked the Watermark will print behind your document on the
page. If this feature is not checked then the Watermark will print on top of your document.
You can change the size and the position of the Watermark on the page by selecting the Watermark
and clicking the Edit button. If you want to add a new Watermark, click the New button and select
Text or Bitmap from the Watermark Style.
Watermark Text
Enter your Watermark Text into the Text Box and select the Font, Size, Darkness and Style.
70
Chapter 12
Watermark Bitmap
Enter the file name and location of your bitmap image in the File box or Browse for the file location.
You can also set the scaling size of the image.
Position
The position settings offer controls on where the Watermark can be positioned on the page.
Page Setting
You can change the print size of your document with the Scaling feature.
PRINTER/SCANNER
1. Check Off if you want to print the document as it appears on your screen.
2. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard
size paper.
3. Check the Free box if you want to reduce or enlarge the output.
You can also use the Mirror Print or Reverse Print feature for your page setting.
Printer Driver Settings (For Windows® Only)
71
Device Options
Set one of the following Printer Functions:
• Quick Print Setup
• Administrator (For Windows® 95/98/98SE/Me Users Only)
• Print Date & Time
Quick Print Setup
The Quick Print Setup feature allows you to quickly select driver settings. To view settings, simply
click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device
Options section.
72
Chapter 12
Administrator (For Windows® 95/98/98SE/Me Users Only)
The administrator selection permits the Copy, Scaling and Watermark features to be locked and
Password protected.
Record your password and keep it in a safe place for future reference. If you forget
your password these settings can not be accessed.
PRINTER/SCANNER
Printer Driver Settings (For Windows® Only)
73
Print Date & Time
When enabled the Print Date and Time feature will automatically print the date and time on your
document from your computers system clock.
Click the Setting button to change the Date and Time Format, Position and Font. To include a
background with the Date and Time select Opaque. When Opaque is selected you can set the
Darkness of the Date and Time background by changing the percentage.
The Date and Time indicated in the selection box represents the format that will
be printed. The actual Date and Time printed on your document is automatically
retrieved from the settings of your computer.
Accessories Tab
The Accessories Tab includes the settings for configuring the printer driver for what size paper is
being used for each paper source. This tab also installs any additional options into the driver settings.
Paper Source Setting
To configure the paper size for each paper source, highlight the source from the Paper Source
Setting list. Select the Paper Size from the pull-down box and click Update. (The Paper Source
Setting is used when selecting Auto Select in the Basic Tab.)
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Chapter 12
Default Source
The Default Source allows you to choose which paper source will be used when the paper size of
the document being sent does not match the Paper Source Settings.
Available Options
In order to access the optional 2nd paper tray the option must be installed in the driver. Highlight the
model number from the Available Options list and click Add. The optional tray will then be listed
in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray.
PRINTER/SCANNER
Printer Driver Settings (For Windows® Only)
75
Support Tab
The Support Tab provides driver version information and setting information. In addition there are
links to the Brother Solution Center and Driver Update Web sites.
Brother Solutions Center
The Brother Solutions Center is a Web site offering information about your Brother product
including FAQ’s, User Guides, Driver updates and Tips for using the machine.
Web Update
Web Update checks the brother web site for updated drivers and automatically downloads and
updates the driver on your computer.
Check Setting
The Check Setting selection displays a list of your current drivers settings.
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Chapter 12
Features in the Printer Driver (For Windows® 2000)
The Windows® 2000 printer driver utilizes Microsoft’s uni-driver architecture. The following
section describes the driver features and selections available for Windows ® 2000.
General Tab
Printing Preferences
In the General tab, click the Printing Preferences... button to access the Layout tab.
Layout Tab
PRINTER/SCANNER
Orientation
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait
Landscape
Printer Driver Settings (For Windows® Only)
77
Pages Per Sheet
You can select 1, 2, 4, 6, 9 or 16 pages to be printed on one sheet of paper. The image of each page
will be reduced as needed to fit on the paper.
2 in 1
4 in 1
Paper/Quality Tab
Tray Selection
Paper Source
Possible paper sources are: Automatically Select, Auto, Upper Paper Tray, Lower Paper Tray
(optional paper tray) and Manual Feed Slot.
■ When Automatically Select is chosen the machine automatically will choose the tray with the
appropriate size of paper.
The paper size for each paper source must be set in the Device Settings tab for
the Automatically Select feature to work properly.
■ The Auto option is for machines that can automatically detect the size of paper that is loaded in
the paper source; Auto is not active for the machine.
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Chapter 12
Media
For the best print quality, select the type of media you are using:
■ Regular
■ Thick Paper
■ Thicker Paper
■ Transparency
When using ordinary plain paper, select Regular. When using heavier weight paper, envelopes, or
rough paper, select Thick Paper or Thicker Paper. For OHP transparencies, select Transparency.
Advanced Options
Click the Advanced... button in the Paper/Quality tab to access the screen below:
Paper/Output
Graphic
Print Quality—You can change the resolution as follows:
600 x 600 dots per inch
300 x 300 dots per inch
Document Options
Advanced Printing Features—You can Enable or Disable Advanced Printing Features from this
selection. If you disable it, Page Order, Pages Per Sheet, Copy and Collate will be disabled.
Halftoning—This selection is for changing the dither pattern to achieve the best print results when
printing graphics. The choices are as follows:
Auto Select
Super Cell
Dither 6 x 6
Dither 8 x 8
Printer Driver Settings (For Windows® Only)
79
PRINTER/SCANNER
Paper Size—Select the paper size of the document you are printing. This size should be the same as
the paper size that is set in your application software.
Copy Count—Type the number of copies you want.
Device Settings Tab
Form To Tray Assignment
This selection assigns the paper size to each paper source. For auto paper selection (Automatically
Select) to work properly, the paper size set for each source must match the actual size of paper
loaded.
The available options are:
A4
A5
B5 (JIS)
Executive
Legal
Letter
Installable Options
Printer Memory—If you installed optional memory into the machine, you must select the correct
size of total memory in the machine for the driver to access the additional memory.
Lower Paper Tray—If an optional lower tray is installed, this selection must be set to ON to enable
access to the lower tray.
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Chapter 12
13 Using the Windows -Based Brother Control Centre
®
(For Windows® Only)
Brother Control Centre
The Brother Control Centre is a software utility that pops up on the PC screen whenever paper is
placed in the ADF. This allows you to access the most frequently used scanning applications only
with a few mouse clicks. Using the Control Centre eliminates the need to manually launch the
specific applications.
The Brother Control Centre provides three categories of functions:
1. Scan directly to a file, E-mail, word processor or graphic application of choice
2. Copy functions.
3. PC-Faxing using the Brother PC-FAX Software.
PRINTER/SCANNER
AutoLoad the Brother Control Centre
The Control Centre is initially configured to automatically load each time Windows ® is started.
When the Control Centre is loaded, the Control Centre
icon will appear in the task bar. If you
don’t want the Control Centre to load automatically, you can turn off AutoLoad.
If the Control Centre
icon does not appear in your taskbar, you will have to
launch this software. From the Start menu, select Programs, PaperPort, and
then double-click Brother SmartUI PopUp.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
81
How to Turn Off AutoLoad
1
2
3
Left click the Control Centre
icon and click Show.
When the Control Centre main screen appears, left click on the Configuration
Control Centre button. A dialog box with a check box labelled “AutoLoad Pop-up” will
appear:
Uncheck the AutoLoad Pop-Up option.
Using the Scan Keys with Windows PC
If you have connected a Macintosh, the Scan keys will not work with your
computer. (See Using the Brother MFC with a New Power Macintosh® G3, G4 or
iMac™/iBook™, page 113.)
You can use the Scan keys on the control panel to
scan documents into your word processing, graphics
or E-mail applications. The advantage of using the
Scan keys is that you avoid the mouse clicks
required to scan from your PC.
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Chapter 13
Using the Control Panel Keys
Before you can use the Scan keys on the control panel, you must have connected the machine to your
Windows® based PC and loaded the appropriate Brother Drivers for your version of Windows ®.
When you are ready to use the Scan keys, make sure the Brother Control Centre application is
running on your PC.
Scan to E-mail
You can scan documents into your E-mail application as a file attachment. Although the Brother
Control Centre can be configured to send only black and white file attachments at one time, you can
easily change this setting. (See Scan to E-mail, page 88.)
1
2
3
Insert the document face down in the ADF.
Press Scan to E-mail.
The machine will scan the document, create a file attachment, and launch your E-mail
application, displaying the new message waiting to be addressed.
Scan to Image
You can scan a picture into your graphics application for viewing and editing.
1
2
3
Insert the document face down in the ADF.
Press Scan to Image.
The machine will scan the document and send a image to your graphics application.
Scan to OCR
If your document is text, you can have it automatically converted by ScanSoft ™ TextBridge® to an
editable text file and then displayed in your word processing application for further editing.
Insert the document face down in the ADF.
Press Scan to OCR.
The machine will scan the document perform OCR in ScanSoft ™ TextBridge®, and then display
the result in your word processing application for viewing and editing.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
83
PRINTER/SCANNER
1
2
3
Brother Control Centre Features
Auto Configuration
During the installation process the Control Centre checks your system to determine the default
applications for E-mail, word processing and graphics viewer/editor. For example, if you are using
Outlook as your default E-mail application, the Control Centre automatically will create a link and
a scanning application button for Outlook.
You can change a default application by right clicking on any of the scan buttons in the Control
Centre and selecting a different application. For example, you can change a scan button from MS
Word
to MS Word Pad
by changing the application that is listed
for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks. You can change the
file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or text document directly
into an E-mail application as a standard attachment. You have the option of selecting the file type
and resolution for the attachment.
Scan to Word Processor—enables you to scan a text document, run ScanSoft TextBridge OCR and
insert the text original (not graphic image) into a word processing file with just two mouse clicks.
You have the option of selecting the destination word processing program, such as Word Pad, MS
Word, Word Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any graphic viewer/editor
application. You can select the destination application, such as MS Paint or Corel PhotoPaint.
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Chapter 13
Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced copy functions. You
can scan the page on the Brother MFC and print the copies using any of the features of the Brother
MFC printer driver—OR—You can direct the copy output to any standard Windows® printer driver
installed on the PC.
PC-FAX Operation
Send a Fax—allows you to scan a picture or text original and automatically send the image as a fax
from the PC using the Brother PC-FAX software.
Scanner Settings
When the Pop-Up screen is displayed, you can access the Scanner Settings window.
Click the Configuration
icon at the top right of the Brother Control Centre screen—OR—
Click the Modify Settings… button on any of the Configuration screens.
AutoLoad Pop-Up—Click this checkbox if you want Brother Control Centre to load when you boot
your computer.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
85
PRINTER/SCANNER
Global Settings
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you scan an original, you
will choose the most appropriate scanning mode from the following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default settings or change
them at any time:
Resolution—Select the scanning resolution you most frequently use.
Colour Mode—From the pull-down list.
Scan Size—From the pull-down list.
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return to the original default
setting, just click the Restore Defaults button when the scanning mode is displayed.
To access the Scanner Configurations screen:
1
2
3
Insert the document face down in the ADF.
Right-click the appropriate Control Centre button to display Configurations, then click it. The
configuration screen for that Control Centre button will appear.
To save your settings, press the OK button—OR—To return to the factory default settings,
press the Restore Defaults button.
Perform an Operation from the Brother Control Centre Screen
If you see this screen it means you left-clicked a button in the Brother Control Centre screen
without first placing an document in the ADF.
Place the document in the Brother machine’s ADF, then click OK to return to the Brother Control
Centre screen.
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Chapter 13
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Destination Folder
Using the Windows®-Based Brother Control Centre (For Windows® Only)
87
PRINTER/SCANNER
PaperPort Folder—Select this checkbox to scan the document into your PaperPort folder.
Other Folder—Select this checkbox, to scan the document as another file type and/or into another
directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the Browse… button. Click OK
to save your settings.
Scan to E-mail
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
E-mail Application
EMail Application—From the pull-down list, select your E-mail application.
E-mail Settings—Click the E-mail Settings… button to set up links.
The Link Preferences window will appear:
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Chapter 13
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file type of attachments.
The Conversion Options will not be available (greyed).
Convert MAX files only—Click this checkbox if you want to convert only attachments that are
PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the file type of all
attachments.
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine all files of the same
type into one file.
(For Brother Models with colour scanner Only) Convert non-image files to colour—Click this
checkbox to convert all files that have been processed through OCR to colour.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be displayed when you
choose Scan to E-mail. This feature works only with MAPI type E-mail applications, such as
Microsoft Exchange, Microsoft Outlook and Eudora.
QuickSend List
You can create a list of E-mail names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list. Your E-mail phone book listing is
displayed, so you can select stored names or create new ones:
PRINTER/SCANNER
Highlight the name(s) you want to add to your list, click the User button, then click OK to return to
the Link Preferences window.
From the Link Preferences window, you can remove a name from the QuickSend list, by
highlighting the name and clicking the Delete button.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
89
Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Word Processor
Word Processor—From the pull-down list, select the word processor you want to use.
Click the Link Settings… button to display a screen to set up a link to the version of OCR and
document format that you want to use:
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Chapter 13
OCR Package—From the pull-down list, select TextBridge Classic OCR if you want to use the
OCR package that was installed with the Brother MFC Software Suite.
Click the OCR Settings… button to choose how the OCR application will read the pages you scan
into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
◆ Auto Orientation—Check this checkbox if you want your word processor application to
read the page as it is set up.
◆ Decolumnized Output—Check this checkbox if you want your word processor application
to read across the entire page from left to right.
Document Format—From the pull-down list, select the file format you want to use for your word
processor or text documents.
User Defined Button
PRINTER/SCANNER
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Target Application
Application—From the pull-down list, select the application you want to add to this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined application.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
91
Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC-9660
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options… button.
Click the OK button to save your Copy settings.
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Chapter 13
Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing,
Filing and Copying; Text for OCR; Photos; Photos (High Quality); Photos (Quick Scan); Custom;
Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
FAX Settings
Brother PC-FAX
FAX Resolution—Fine (200 x 200)
To change the fax options, click the FAX Options… button.
The Brother PC-FAX Properties screen appears:
2
Select the Paper Size and Orientation (Portrait or Landscape) and click OK.
PRINTER/SCANNER
1
To return to the factory default settings, click the Restore Defaults button.
Using the Windows®-Based Brother Control Centre (For Windows® Only)
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14 Using ScanSoft PaperPort for Brother and ScanSoft TextBridge
™
®
™
ScanSoft™ Paper Port® for Brother is a document management application. You will use PaperPort ®
to view scanned documents. PaperPort® has a sophisticated, yet easy-to-use, filing system that will
help you organize your documents. It allows you to combine or “stack” documents of different
formats for printing or filing. PaperPort® can be accessed through the PaperPort® program group.
The complete ScanSoft™ PaperPort® User’s Guide, including ScanSoft™ TextBridge® OCR, is in
the Manuals section on the CD-ROM. This chapter is only an introduction to the basic operations.
When you install MFC Software Suite, ScanSoft™ PaperPort® for Brother and ScanSoft™
TextBridge® OCR are installed with it automatically.
To Uninstall PaperPort® and ScanSoft™ TextBridge®
Select Start, Settings, Control Panel, Add/Remove Programs and the
Install/Uninstall tab. Select PaperPort® from the list and click the Add/Remove
button.
Viewing Items in ScanSoft™ PaperPort® for Brother
PaperPort® provides several ways to view items: Desktop View displays a thumbnail, a small
graphic that represents each item in a Desktop or folder. Items in the selected folder appear on the
PaperPort® Desktop. You can see PaperPort® items (MAX files) and non-PaperPort® items (files
created using other applications).
Non-PaperPort® items include an icon that indicates the application that was used to create the item;
a non-PaperPort® item is represented by a small rectangular thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a PaperPort ® item by doubleclicking on it. As long as you have the appropriate application on your computer to display it, you
can also double-click a non-PaperPort® item to open it.
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Chapter 14
®
Desktop View displays items
as thumbnails
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you select to view in Desktop View. An item can be a PaperPort® item or a
non-PaperPort® item:
■ Folders are arranged in a “tree” structure in the Folder View. You use this pane to select folders
and view their items in Desktop View.
■ You can simply drag and drop an item onto a folder. When the folder is highlighted, release the
mouse button and the item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® MAX files and other files) appear
on the Desktop.
■ You can also use Windows® Explorer to manage the folders and items shown in Desktop View.
PaperPort® automatically recognizes many other applications on your computer and creates a
“working link” to them. The Link Bar at the bottom of Desktop view shows icons of those linked
applications. To use a link, drag an item onto one of the icons to start the application represented by
the icon. This sample Link Bar shows several applications with links to PaperPort ®.
If PaperPort® does not automatically recognize one of the applications on your computer, you can
manually create a link using the Create New Link command. (See PaperPort® Help for more
information about creating new links.)
Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®
95
PRINTER/SCANNER
Links to Many Other Applications
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit)
Software by:
ScanSoft™
ScanSoft™ TextBridge® OCR is automatically installed when you install PaperPort® on your
computer.
PaperPort® can quickly convert the text on a PaperPort® item (which is really just a picture of the
text) into text that you can edit with a word processing application. PaperPort ® uses the optical
character recognition application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can convert the entire item,
or by using the Copy As Text command, you can select only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort ®’s built-in OCR application, or
you can use your own OCR application.
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort ® in a variety of ways and convert
them to PaperPort® (MAX) files in several different ways:
■ Print to the Desktop View from another application, such as Microsoft Excel.
■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tag Image File
Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats. You can export formats
BMP, PCX, DCX, JPG, TIF, PDF, PNG, FPX, HFX, or self-viewing. For example, you could create
a file for an Internet Web site and export it as a JPEG file. Web pages often use JPEG files for
displaying images.
Exporting an Image File
1
Select the Export command from the File pull-down menu in the PaperPort® window. The
Export ‘XXXXX’ As dialog box will be displayed.
2
3
Select the drive and directory where you want to store the file.
4
Select the OK button to save your file, or Cancel to return to the PaperPort® without saving it.
96
Enter the new file name and choose the file type or select a name from the File Name text box.
(You can scroll through the Directories and File Name listing for prompting.)
Chapter 14
Accessing the Scanner
To choose TWAIN_32 Brother MFL Pro Scanner as your scanner driver, select it under the
“Select scanner”—OR—“Select source” option in your software.
From the PaperPort® window, select Acquire from the File drop-down menu or select the TWAIN
or Scan button. The Scanner Setup dialog box will appear:
Scanning a Document into your PC
1
2
Insert the document face down in the ADF.
3 Select the Start button from the Scanner window.
When scanning is completed, close the scanner window. The PaperPort ® screen will appear showing
the image you scanned highlighted in red.
Settings in the Scanner Window
Image
Resolution
Select the scanning resolution from the Resolution drop down list. Higher resolutions take more
memory and transfer time, but can achieve a finer scanned image.
Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®
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PRINTER/SCANNER
Adjust the following settings, if needed, in the Scanner Setup window:
◆ Resolution
◆ Scan Type (Black & White, Gray [Error Diffusion], True Gray)
◆ Brightness
◆ Contrast
◆ Size
Scan Type
Set the image Type to Black & White for text or line art. For photographic images, set the image type
to Gray (Error Diffusion) or True Gray.
Gray (Error Diffusion) is used for documents that contain photographic images or graphics. (Error
Diffusion is a method for creating simulated gray images by placing black dots in a specific matrix
instead of true gray dots.)
True Gray mode is used for documents containing photographic images or graphics. This mode
requires the most memory and longest transfer time.
Brightness
Adjusting the brightness settings to obtain the best image. The MFC Software Suite offers 100
brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten the image or to the
left to darken the image. You can also type a value in the box to set the settings.
If the scanned image is too light, set a lower brightness value and scan the document again.
If the image is too dark, set a higher brightness value and scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the Scan Type settings, but it
is not available when Black & White is selected as the Scan Type.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas
of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more
detail in gray areas. Instead of using the slidebar, you can type a value in the box to set the contrast.
Custom
Size
Set the Size to one of the following:
◆ Letter (8 1/2 x 11 inches)
◆ A4 (210 x 297 mm)
◆ Legal (8 1/2 x 14 inches)
◆ A5 (148 x 210 mm)
◆ B5 (182 x 257 mm)
◆ Executive (7 1/4 x 10 1/2 inches)
◆ Business Card (60 x 90 mm)
◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you select a custom size, you can adjust the scanning area further by using the left mouse
button to drag the dotted outline of the scanning area. This is required when you want to crop an
image when scanning.
Business Card Size
To scan business cards, select the Business Card (60 x 90 mm) size setting and place the business
card at the top centre of a carrier sheet.
When scanning photographs or other images for use in a word processor or other graphics
application, you should try different settings for the contrast, mode and resolution to see which
settings best suit your needs.
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Chapter 14
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version of the
image will appear in the Scanning Area. This is only a preview of the image so you can see how it
will look. The PreScan button is used to preview an image for cropping any unwanted portions from
the image. When you are satisfied with the preview, select the Start button to scan the image.
1
2
Insert the document face down in the ADF.
Select the PreScan button:
The entire document will be scanned into the PC and will appear in the Scanning Area of the
Scanner window.
You can crop
the prescanned
image
To crop a portion of the document to be scanned, drag any side or corner of the dotted outline in
the Scanning Area with the left mouse button. Adjust the dotted outline until it surrounds only
the portion of the document you wish to scan.
4
5
Insert the document face down in the ADF, again.
Adjust the settings for Resolution, Scan Type, Brightness, Contrast, and Size in the Scanner
Setup window, as needed.
6
Select the Start button.
This time only the selected area of the document will appear in the PaperPort ® window.
7
In the PaperPort® window, use the options available in the Markups pull-down menu and the
Crop option in the Options pull-down menu to refine the image.
Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®
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PRINTER/SCANNER
3
15 Setting Up and Using PC-FAX
(For Windows® Only)
Introduction
This chapter outlines the basics of the Brother software, so you can get started using the MFC
Software Suite.
MFC Software Suite for the machine includes ScanSoft™ PaperPort® for Brother and ScanSoft™
TextBridge®. (See Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®, page 94.)
Brother Resource Manager
The Brother Resource Manager application must be running for you to use the machine with your
Windows® computer. MFC Software Suite and the Printer Driver automatically load the Resource
Manager, as needed. The Resource Manager allows the single bi-directional Parallel port on the
machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port
for Windows® GDI printing.
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up the machine by taking advantage
of the ease and speed of programming on your PC. When you access this application, the settings on
the machine will be downloaded automatically to your PC and displayed on your computer screen.
If you change the settings, you can upload them directly to the machine.
OK
This starts the process of uploading the data to the machine and exiting the remote setup program. If
an error message is displayed enter the correct data again, then click OK.
Cancel
This exits the remote setup application without uploading the data to the machine.
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Chapter 15
Apply
This uploads the data to the machine, but does not exit the remote setup application.
Print
This command prints the selected items on the machine. You can not print the data until it is
uploaded to the machine. Click Apply to upload the new data to the machine and click Print.
Export
This command saves the current configuration settings to a file.
Import
This command reads the settings from a file.
PC-FAX Sending (For Windows® Only)
The Brother PC-FAX feature allows you to use your PC to send a file. You can create a file in any
application on your PC, and then send it as a PC-FAX. You can even attach a cover page. All you
have to do is set up the receiving parties as Members or Groups in your PC-FAX Address Book.
Then you can use the Address Book Search feature to quickly find them to address your fax.
Setting Up User Information
1
From the Start menu, select Programs, Brother, MFC Software Suite, and then select PCFAX Setting.
You can also access the Brother PC-FAX Setup dialog box from the FAX Sending
dialog box by clicking
. (See User interface, page 102.)
The Brother PC-FAX Setup dialog box will appear:
PRINTER/SCANNER
2
Enter the required User information. This information is required to create the Fax Header and
Cover Page.
3
To save the User Information, click OK.
Setting Up and Using PC-FAX (For Windows® Only)
101
Setting Up Sending
To access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab.
Outside line access
Enter the number needed to access an outside line. This is sometimes required by the local PBX
telephone system.
Include header
To add header information to the top of the fax pages being sent, check the Header box.
Addressbook file
You can select different database files for use with the address book. You must enter the path and
file name of the database file or use the Browse button to view the file system to select the file.
Network PC-FAX
You can use the Network PC-FAX if you have the optional NC-8100h network board. When you
use it, check the Enable box. (See Chapter 14 in NC-8100h User’s Guide .)
User interface
To select User Interface for the sending dialog box. You have a choice of the Simple Style or the
Facsimile Style.
Simple Style
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Chapter 15
Facsimile Style
Setting Up Speed Dial
Access the Speed Dial tab from the Brother PC-FAX Setup dialog box by clicking the Speed Dial
tab. (To use the feature you must select the Facsimile Style user interface.)
You can register any address or group on one of the ten Speed Dial buttons.
To register an address on a Speed Dial location:
1
2
3
Click the Speed Dial location you want to program.
Click the address or group you wish to assign to the Speed Dial location.
Click the Add>> button to program the Speed Dial location.
To clear a Speed Dial location:
Click the Speed Dial location you want to clear.
PRINTER/SCANNER
1
2
Click the Clear button.
Setting Up and Using PC-FAX (For Windows® Only)
103
The Address Book
From the Start menu, select Programs, Brother, MFC Software Suite, and then click Address Book.
The Brother Address Book dialog box will appear:
Setting Up a Member in the Address Book
In the Brother Address Book dialog box you can add, edit and delete stored information for
members and groups.
1
In the Address Book dialog box, click the
icon to add a member.
The Brother Address Book Member Setup dialog box will appear:
2
In the Brother Address Book Member Setup dialog box, type the member’s information.
Name and Fax are required fields. Click the OK button to save the member’s information.
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Chapter 15
Setting Up a Group for Broadcasting
If you repeatedly send the same PC-FAX to multiple recipients, you can combine members into a
Group.
1
In the Brother Address Book dialog box, click the
icon to create a group.
The Brother Address Book Group Setup dialog box appears:
2
3
Type the name of the new group in the Group Name field.
4
After all the members have been added, click OK.
In the Available Names box, select each member to be included in the Group, and then click
Add>>.
Members you add to the group will be listed in the Group Members box.
Editing Member Information
PRINTER/SCANNER
To edit a Member or Group:
1
2
3
4
Select the Member or Group you want to edit.
Click the
icon.
Edit the Member or Group information.
Click OK to save your changes.
Deleting a Member or Group
To delete a Member or Group:
1
2
3
Select the Member of Group you want to delete.
Click the
icon.
Click OK when the Delete OK? dialog appears.
Setting Up and Using PC-FAX (For Windows® Only)
105
Exporting the Address Book
You can export the address book to an ASCII text file (*.csv).
To export the current telephone book:
If you are creating a Vcard, you must first select the member.
1
From the Address Book select File, point to Export, and then click Text—OR—Click Vcard
and go to Step 5.
2
Select the data fields you wish to Export from the Available Items column, and then click
Add>>.
Select items in the order you want them listed.
3
If you are exporting to an ASCII file (Text), select Divide Character - Tab or Comma. This
selection inserts a Tab or Comma between each data field when it is exported.
4
Select the OK button to save the data.
5
Type in the name of the file, and then select Save.
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Chapter 15
Importing to the Address Book
You can import ASCII text files (*.csv) or Vcards into your Address Book.
To import an ASCII text file:
1
From the Address Book select File, point to Import, and then click Text—OR—Click Vcard
and go to Step 5.
2
Select the data fields you wish to Import from the Available Items column and click Add>>.
Select the fields from the Available Items list in the same order they are listed in
the Import text file.
Select Divide Character - Tab or Comma based on what file format you are importing.
PRINTER/SCANNER
3
4
5
Select the OK button to import the data.
Type the name of the file and select Open.
Setting Up and Using PC-FAX (For Windows® Only)
107
Setting Up Cover Page
Access the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking
(See User interface, page 102.)
The Brother PC-FAX Cover Page Setup dialog box will appear:
To
You can enter information in each box.
If you are sending a fax to multiple recipients, the recipient information will not be
printed on the Cover Page.
From
You can enter information in each box.
Comment
Type the comment you want to add to the cover page.
Select Cover Page Form
Select the cover page form you want.
108
Chapter 15
.
Import BMP file
You can insert a bitmap file, such as your company logo, in the cover page.
Select the BMP file by using the Browse button, and then select the alignment style.
Count Cover Page
When this box is checked, the Cover Page will be included in the page numbering. When this box is
not checked, the Cover Page will not be included.
Sending a File as a PC-FAX Using the Simple Style
1
2
Create a file in Word, Excel, Paint, Draw, or any other application on your PC.
3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
4
In the To: field, type the fax number of the receiving party. You can also use the Address Book
to select destination fax numbers by clicking To: button. If you made a mistake entering a
number, click the Clear button to clear all entries.
5
To send a Cover Page and note, check the Cover page On check box. You can also click the
From the File menu, select Print.
The Print dialog box will appear:
PRINTER/SCANNER
to create or edit an existing cover page.
6
7
When you are ready to send your fax, click the
If you wish to cancel the fax, click the
icon.
icon.
Setting Up and Using PC-FAX (For Windows® Only)
109
Sending a File as a PC-FAX using the Facsimile Style
1
2
Create a file in Word, Excel, Paint, Draw, or any other application on your PC.
3
Select Brother PC-FAX as your printer, and then click OK.
The FAX Sending dialog box will appear:
4
Enter a telephone number by using any of the following methods:
A. Enter the number using the numeric keypad.
B. Click any of the 10 Speed Dial buttons.
C. Click the Adress Book button, and then select a Member or Group from the Address Book.
5
6
If you make a mistake you can use the Clear button to clear all the entries.
7
8
Click Start to send the fax.
From the File menu, select Print.
The Print dialog box will appear:
To include a cover page, click the
or edit an existing cover page.
Cover Page On. You can also click the
icon to create
If you wish to cancel the fax, click Stop.
Redial:
If you wish to redial a number, press Redial to scroll through the last five fax numbers.
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Chapter 15
PC-FAX Receiving
You can receive incoming faxes into your PC.
Running PC-FAX Receiving
Form the Start menu, select Program File, Brother, MFC Software Suite and then select “PCFAX Receiving”.
The PC-FAX
session.
icon will appear on your PC Task tray for this Windows®
Setting Up Your PC
1
Right-click the PC-FAX
PC-Fax RX Setup.
2
The PC-Fax RX Setup dialog box will appear:
3
4
In Ring Delay, select the number of rings before your PC answers incoming calls.
5
6
Make sure File Format is checked for .max (Default Required to use with PaperPort).
In Save file to, use the Browse button if you want to change the path where PC-FAX files will
be saved.
If you want to, you can check the Play wave file when receiving FAX check box, and then enter
the path.
To load PC-FAX receiving automatically when you statup Windows ®, select the Add to
Startup folder check box.
Setting Up and Using PC-FAX (For Windows® Only)
111
PRINTER/SCANNER
7
icon on your PC Task Bar, and then click
Viewing New PC-FAX Messages
Each time you start to receive a PC-FAX, the Blue and Red
Bar. The Red icon will remain.
1
2
3
Run PaperPort.
Open the Fax Received folder.
Double-click any of the new faxes to open and view them.
The title example of your unread PC message.
“Fax 2-20-2002 16:40:21 max”
112
Chapter 15
icons will blink on the PC Task
16 Using the Brother MFC with a New Power Macintosh G3, G4 or iMac /iBook
®
™
™
Set up Your USB Equipped Apple®
Macintosh® G3,G4 or iMac™ with
Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1
Before you can connect the machine to your Macintosh ®, you must purchase a
USB cable that is no longer than 6 feet (1.8 meters).
To work with the machine, your USB-Equipped Apple® Macintosh® must be set up with Mac OS
8.5/8.5.1/8.6/9.0/9.0.4/9.1. (The Brother Scanner Driver works only with Mac OS 8.6/9.0/9.0.4/9.1.)
Using Brother Printer Driver with your
Apple® Macintosh®
To select the Printer:
From the Apple menu, open the Chooser.
2
Click the HL-1200/MFL Pro icon. On the right side of the Chooser, click the printer to which
you want to print. Close the Chooser.
PRINTER/SCANNER
1
Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
113
To print the document:
3
From your Macintosh application software such as Simple Text, click File menu and select Page
Setup. You can change the settings for Paper Size, Orientation and Scaling, then click OK.
4
From your Macintosh application software such as Simple Text, click File menu and select
Print. Click Print to start printing.
If you want to change Copies, Pages, Resolution, Paper Source and Media
Type, select your settings before clicking Print.
Option Setup allows you to change Duplex.
114
Chapter 16
Sending a Fax from your Macintosh
Application
You can send a fax directly from your Macintosh application using the following steps:
1
2
Create a document in a Macintosh application.
To begin the fax transmission, select Print from the File menu.
The Printer dialog box appears:
When Printer is selected, the top button shows Print and the Address button is greyed.
3
From the Output pull-down menu, select Facsimile.
To select and send only certain pages of the document, enter the page numbers
in the From: and To: boxes in the Facsimile dialog box.
Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
115
PRINTER/SCANNER
When Facsimile is selected, the top button shows Send Fax and the Address button is available.
4
Click Send Fax.
The Send Fax dialog box appears:
The Send Fax dialog box has two list boxes. The left box shows all the previously Stored Fax
Numbers; the right box will show the Destination Fax Numbers as you select them.
5
To address the fax, type a fax number in the Input Fax Number box.
—OR—
Select a name/number from the Stored Fax Numbers box, and then click >>. Your recipient
will appear in the Destination Fax Numbers box.
You can select several stored numbers at once by using the Shift and Ctrl keys.
6
If you want to, you can add your new recipients to the Stored Fax Numbers at this time by
clicking New. (See Adding a New Member, page 117.)
—OR—
You can add a new group by clicking Group. (See Adding a New Group, page 118.)
7
If you are finished addressing your fax, click Send Fax.
If you click Send Fax without addressing your fax, the following error message
appears:
Click OK to return to the Send Fax dialog box.
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Chapter 16
Setting Up Your Address Book
You can add new members and groups to your Address Book, even while you are addressing a fax.
Adding a New Member
To add a new member to the Address Book, in the Facsimile dialog box click Address.
The Address Book dialog box appears:
2
Click New.
The following dialog box appears:
3
4
5
Type the name and fax number.
PRINTER/SCANNER
1
If you want to, you can store a comment in the Memo field (up to 15 characters).
Click OK to return to the Address Book dialog box.
Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
117
Adding a New Group
You can set up a group of multiple recipients.
1
Click Group.
The Group Setting dialog box appears:
2
3
In the Group Name field, type a name for your Group.
4
Click OK.
The Address Book dialog box reappears:
5
Click OK.
The Print/Facsimile dialog box reappears:
6
If you are ready to send your fax, click Send Fax.
(Follow the steps on page 115 for sending a fax.)
From the Stored Fax Numbers box select the recipients for your Group, and then click >>.
Your selection will appear in the box under the Group Name field.
118
Chapter 16
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother MFC Software Suite includes a TWAIN Scanner driver for Macintosh ®. This
Macintosh® TWAIN Scanner driver can be used with applications that support the TWAIN
specification.
Accessing the Scanner
Run your Macintosh TWAIN-compliant application software. The first time you use the Brother
Twain driver, set it as default by choosing the Select Source Afterwards, for each document you
scan choose Acquire Image or select Scan. The scanner setup dialog box will appear.
PRINTER/SCANNER
Scanning a Document into Your Macintosh G3, G4 or iMac
1
2
Insert the document face down in the ADF.
Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Colour Type
Brightness
Contrast
Scanning Area
3
Click Start.
When scanning is finished, the image will appear in your graphics application.
Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
119
Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher resolutions take more
memory and transfer time, but can achieve a finer scanned image.
Colour Type
Black & White—Set the image Type to Black & White for text or line art. For photographic images,
set the image type to Grey (Error diffusion) or True Grey.
Grey (Error Diffusion)—is used for documents that contain photographic images or graphics. (Error
Diffusion is a method for creating simulated grey images by placing black dots in a specific matrix
instead of true grey dots.)
True Grey—also is used for documents containing photographic images or graphics. This mode is
more exact because it uses up to 256 shades of grey. It requires the most memory and longest transfer
time.
120
Chapter 16
Scanning Area
Set the Size to one of the following:
◆ Letter (8.5 x 11 inches)
◆ A4 (210 x 297 mm)
◆ Legal (8.5 x 14 inches)
◆ A5 (148 x 210 mm)
◆ B5 (182 x 257 mm)
◆ Executive (7.25 x 10.5 inches)
◆ Business Card (90 x 60 mm)
◆ Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button
as you drag the mouse to crop the image.
Width:
Enter the width of the custom size.
Length:
Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size setting (90 x 60 mm), and then place the
business card at the top center of a carrier sheet.
When scanning photographs or other images for use in a word processor or other graphics
application, it is a good idea to try different settings for the Contrast, Mode and Resolution to
determine which settings look best.
Adjust Image
Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™
121
PRINTER/SCANNER
Brightness
Adjust the brightness settings to obtain the best image. The Brother TWAIN Scanner driver offers
100 brightness settings (-50 to 50). The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten the image or to the
left to darken the image. You can also type a value in the box to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the document again.
If the image is too dark, set a higher
brightness value and scan the document
again.
Contrast
The contrast setting is adjustable only when you have selected one of the grey scale settings, but it
is not available when Black & White is selected as the grey scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes dark and light areas
of the Image, while decreasing the contrast level (by dragging the slidebar to the left) reveals more
detail in grey areas. Instead of using the slidebar, you can type a value in the box to set the contrast.
Click OK.
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A thumbnail version will
appear in the Scanning Area. This is only a preview of the image, so you can see how it will look.
The PreScan button is used to preview an image for cropping any unwanted portions from the
image. When you are satisfied with the preview, click Start to scan the image.
1
2
Insert the document face down in the ADF.
Click PreScan.
The entire document will be scanned into your Macintosh will appear in the Scanning Area of
the Scanner dialog box:
3
To scan a portion of the prescanned
image, click and drag the mouse to crop
it.
4
5
Insert document face down in the ADF, again.
Adjust the settings for Resolution, Colour Type (Grey Scale), Brightness, Contrast, and Size
in the Scanner Setup dialog box, as needed.
6 Click Start.
This time only the selected area of the document will appear in the Scanning Area.
7
Use your application, software for editing and refining the image as usual.
122
Chapter 16
17 For DOS User
How to Use the machine with Your DOS Application Software
Before working with your application software that runs on DOS, check that the machine’s name
appears in the printer selection of your application software. If the machine is not listed, you must
install the printer driver that corresponds to HP LaserJet’s emulations.
The following table shows the combination of printer drivers and emulation mode. To get the most
out of this machine, you should install an HP printer driver in your application software.
Printer driver supported in your application
software
Emulation mode to be selected with the remote
printer console program
HP LaserJet™
HP LaserJet emulation mode
•
•
Be sure to choose the proper printer driver in your application software.
Be sure the printing resolution is set to 600 dpi in your DOS application software.
What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in the DOS environment.
This program allows you to change various printer settings such as emulation, print quality, fonts,
page setup etc., from your computer screen. Since most DOS applications have a Printer Settings
menu that overrides the settings made by the RPC, you may not have to use this utility program. This
utility program is useful for application software that does not control the printer’s settings and
features.
Installing the Remote Printer Console
Before you install the program, make sure you have the following hardware and software to install
the program:
Version 3.3 or later
Monitor
EGA/VGA or compatible
Option
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
PRINTER/SCANNER
DOS
Follow these steps to install the remote printer console program:
1
2
Make sure the machine is connected to your computer.
Start your computer and go to the DOS prompt. If you are in Windows ®, exit and return to the
DOS prompt.
3
Insert the Brother CD-ROM into your CD-ROM drive (substitute your appropriate drive letter
for “X”).
4
At the DOS prompt (C:\>) type X: (X is the letter of your CD-ROM drive) and press Enter.
C:\>X:
5
Type CD RPCX and press Enter.
X:\>CD RPCX
For DOS User
123
6
Type RPCSETUP and press Enter.
X:\RPCX>RPCSETUP
7
Follow the instructions from the installer.
Running the Remote Printer Console Main Program
Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer Console main program.
The Main Screen will appear on your computer screen.
■ Do not use this program from a DOS window running under Windows.
124
Chapter 17
18 Troubleshooting and Maintenance
Error Messages
You may occasionally encounter a difficulty with the machine or telephone line. If this happens, the
machine often identifies the problem and displays an error message. The list below explains the most
common error messages, in alphabetical order.
ERROR MESSAGE
CAUSE
ACTION
CHANGE DRUM SOON The drum unit is near the end of its
life.
The drum counter was not reset.
CHANGE TONER
If you have a print quality
problem, replace the drum unit
with a new one.
1. Open the front cover and press
Clear.
2. Press 1 to reset.
If the display shows CHANGE
Order a new toner cartridge now.
TONER and at the same time the
Toner Empty LED on the control
panel flashes on and off, you can still
print. But the toner is depleted and
the machine is telling you that the
toner will soon run out.
CHECK DOCUMENT Documents were not inserted or fed
properly or document was too long.
Do not pull paper out until you see
Document Jam, page 128.
CHECK PAPER
The machine is out of paper or paper Refill the paper or remove the
CHECK PAPER #1* is not properly loaded in the paper
paper and load it again.
CHECK PAPER #2* tray.
*With optional paper
tray
CHECK PAPER SIZE Paper Size is improper for fax
receiving.
Load A4 paper in tray.
COMM.ERROR
Try the call again.
A poor quality phone line caused
communications error.
COOLING DOWN
The temperature of the drum unit or You must wait and allow the
toner cartridge is too hot. The
machine to resume printing when
machine will pause its current print it is ready.
job and go into cooling down mode.
During the cooling down mode, you
will hear the cooling fan running
while the display on the machine
shows COOLING DOWN.
Troubleshooting and Maintenance
125
MAINTENANCE
CONNECTION FAIL You tried to poll a fax machine that is Verify the other party’s polling
not in Polled Waiting mode.
setup.
ERROR MESSAGE
CAUSE
ACTION
COVER OPEN
The front cover was not completely
closed.
Open, then close the front cover.
DISCONNECTED
The other party or other party’s fax
machine terminated the call.
Try to re-transmit or call the other
party to see what happened.
MACHINE ERROR XX Machine has a mechanical problem. Unplug the machine.
Then contact your Brother dealer
for service.
NO RESPONSE/BUSY The number you called does not
Check the number and try again.
answer or is busy. Or, you may have
reached a number that is not
connected to a fax machine.
NOT ASSIGNED
You tried to access a One Touch or
Speed Dial number that is not
programmed.
Set up the One Touch or Speed
Dial number. (See Storing One
Touch Dial Numbers, page 19 and
Storing Speed Dial Numbers, page
19.)
OUT OF MEMORY
(May occur when the
machine is used as a
printer.)
The machine memory capacity has
been exceeded.
- Press Reset to delete data
remaining in the memory of
the machine.
- If you have installed the
Windows® driver, try again
after setting the True Type
mode to “Print as Graphics” in
the PRINT menu of your
application software.
- Reduce the print resolution or
reduce the complexity of your
document.
- Expand the printer memory
with the optional memory
board.
OUT OF MEMORY
(When the machine is
used as a copier.)
The machine memory capacity has
been exceeded.
See Out of Memory Message, page
53.
126
Chapter 18
ERROR MESSAGE
CAUSE
ACTION
PAPER JAM
The recording paper is jammed in the See Paper Jam, page 128.
machine.
PLS CLEAN DRUM
The primary corona wire of drum unit Clean the primary corona wire of
is dirty.
drum unit. (See Cleaning the
Drum Unit, page 141.)
PLS OPEN COVER
A page, piece of paper or paper clip, Open the front cover. If you see
any jammed paper or other item,
etc. may be jammed inside the
machine.
gently pull it out, then close the
front cover. If the error message
remains, open and close the front
cover again.
If the machine cannot reset itself
and return to the date and time
prompt, it will display MACHINE
ERROR XX. Please call your
Brother dealer for service.
TONER EMPTY
Toner is used up and printing is not
possible, or toner cartridge is not
installed into the drum unit.
Replace the toner cartridge with a
new one, or install the toner
cartridge into the drum unit. (See
Replacing the Toner Cartridge,
page 142.)
MAINTENANCE
Troubleshooting and Maintenance
127
Document Jams and Paper jams
Based upon where the original document or printed sheet is jammed, follow the appropriate set of
instructions to remove it.
Document Jam
The documents were not inserted or fed properly, or were too long.
1
2
Open the control panel.
3
Close the control panel and
press Stop/Exit.
Carefully pull the document
toward the front of the
machine.
Paper Jam
Before you can clear a paper jam error, you must find out where the paper is stuck. Use the diagram
below to help locate the position of the paper.
Do not force the jammed paper from the paper tray because you may
damage the machine and cause toner to scatter.
After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the front or the rear cover of the machine,
never touch the shaded parts shown in the following diagram.
HOT!
HOT!
Front view
128
Chapter 18
Rear view
Paper is Jammed in the Paper Tray
1
2
Pull the paper tray out of the machine.
3
4
5
Adjust the guides to fit.
Remove any crinkled sheets.
Press down the paper to flatten it in the paper tray.
Reinstall the paper tray.
Paper is Jammed near the Drum Unit
1
2
Open the front cover.
3
4
5
Gently pull out the jammed paper.
Remove the drum unit but do not force it if it cannot be removed easily. Instead, pull the edge
of the jammed paper from the paper tray.
MAINTENANCE
Reinstall the drum unit.
Close the front cover.
Troubleshooting and Maintenance
129
Paper is Jammed in the Fuser Unit
1
2
Open the rear cover.
3
Close the rear cover.
Carefully pull out jammed paper. When you have to pull paper out the back of the machine, the
fuser may get dirty with toner powder causing the next few printed page(s) to look messy. Print
a few copies of the test page until the pages print clearly.
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Chapter 18
Difficulty with Operation
If you think there is a problem with the machine, make a copy first. If the copy looks good, the
problem is probably not the machine. Check the table below and follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing and Receiving Faxes
Condensed print and
horizontal streaks/top and
bottom of sentences are cut
off.
This can be caused by static or interference on the telephone line.
You can make a copy using the Copy function and see if the same
problem occurs. If the copy is also bad, call your Brother dealer for
service.
Vertical streaks/black lines
Sometimes you may see vertical streaks/black lines on the faxes you
appear on the fax you receive receive. Either the machine’s primary corona wire for printing may
be dirty, or the sending party’s fax scanner may be dirty. Clean your
primary corona wire, or ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another
fax machine. If the problem continues, call Brother dealer for
service.
Machine “hears” voice as
CNG tone
If the machine is set to Fax Detect (with an External Telephone)
ON, it is more sensitive to sounds. The machine may mistakenly
interpret certain voices or music on the line as a calling fax machine
and respond with fax receiving tones. Deactivate the fax by pressing
Stop/Exit.
Try avoiding this problem by turning Fax Detect (with an External
Telephone) to OFF. (See Fax Detect (with an External or Extension
Telephone), page 27.)
Phone Line or Connections
Dialling does not work
Check for a dial tone. Change TONE/PULSE setting. (See Setting
the Dialling Mode (Tone/Pulse), page 18.) Check all line cord
connections. Check power cord connection. Send a manual fax by
lifting the external telephone’s handset, and dialling the number.
Wait to hear fax receiving tones before pressing Fax Start.
No dial tone on the external
telephone’s handset
Lifting the external phone’s handset. If you hear no dial tone, check
telephone line cord connections at the machine and wall socket.
Check that the external telephone is connected to the machine
correctly. Test the wall socket with another single line telephone. If
no dial tone on the wall outlet, call your Telephone Company.
Troubleshooting and Maintenance
131
MAINTENANCE
The machine does not answer Make sure the machine is in the correct receiving mode for your
when called
setup (either Fax, Fax/Tel (F/T) or TAD). Check for dial tone. If
possible, call the machine to hear it answer. If there is still no
answer, check the telephone line cord connection. If there is no
ringing when you call the machine, call your Telephone Company
to check the line.
DIFFICULTY
SUGGESTIONS
Sending Faxes
Poor transmitting quality
Try changing your resolution to FINE or SUPERFINE. (See Fax
Resolution, page 21.) Make a copy to verify the machine’s scanner
operation.
Transmission verification
prints “Results:NG”
There is probably temporary noise or static on the phone line. Try
sending the fax again. If the problem continues, call the Telephone
Company to check your phone line.
When the receiving party says Sometimes the resolution mode you chose when you sent your fax
the picture is not clear
may not have been appropriate. Send the fax again, but try using the
FINE or S.FINE mode. Also, the machine’s scanner may be dirty,
so try cleaning it.
When the receiving party says The machine’s scanner may be dirty or the receiving party’s print
vertical streaks appear on the head may be dirty. Clean your scanner and make a copy to check if
faxes they receive
the problem was caused by the machine.
Handling Incoming Calls (with external telephone)
F/T pseudo-ring in Fax/Tel
(F/T) Mode.
The machine knows the incoming call is not a fax so it is signalling
you to answer the telephone call. Pick up the external telephone’s
handset and press Tel or answer from an extension phone and press
the machine’s Deactivation Code (default setting is #51).
Transferring a fax call to the If you answered at the machine, press Fax Start and hang up
machine.
immediately. If you answered at an extension phone, press your
Remote Activation Code (default setting is 51). When the
machine answers, hang up.
General Printing Difficulties
The machine does not print.
Make sure the machine is plugged in. The toner cartridge and drum
unit are installed properly. The interface cable is securely connected
between the machine and computer. Check to see if LCD is showing
an error message.
The machine prints
unexpectedly or it prints
garbage.
Unplug the machine. Make sure your application software is
correctly set up to use the machine by checking the primary settings
in your application software.
The machine prints the first
couple of pages correctly,
then some pages have text
missing.
Your computer is not recognizing the printer’s “input buffer full”
signal. Please make sure you connect the printer cable correctly.
The machine cannot print full
pages of a document. A
OUT OF MEMORY error
message occurs.
Reduce the printer resolution. Reduce the complexity of your
document and try again. Reduce the graphic quality or the number
of font sizes within your application software. Expand the printer
memory by installing one of the optional memory boards.
My headers or footers appear
when I view my document on
the screen but do not show up
when I print them.
Most laser printers have a restricted area that will not accept print.
Usually these are the first two lines and last two lines, leaves 62
printable lines. Adjust the top and bottom margins in your document
to allow for this.
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Chapter 18
DIFFICULTY
SUGGESTIONS
®
Windows Setup Printing Difficulties
I cannot print from my
application software.
Make sure the Windows® printer driver is installed and you select it
in your application software.
Software Difficulties
“MFC Connect Failure”
If the machine is not connected to your PC and you have loaded the
Brother software, the PC will show “MFC Connect Failure” each
time you restart Windows®. You can ignore this message or you can
turn it off by deselect the AutoLoad PopUp check box in the Brother
Control Centre chapter. (See How to Turn Off AutoLoad, page 82.)
Paper Handling Difficulties
The machine does not load
paper. The LCD shows
CHECK PAPER or
PRINTER JAM
Check to see if the CHECK PAPER or PRINTER JAM message
appears on the LCD. If so, the paper tray may be out of paper. If it
is empty, load a new stack of paper into the tray. If there is paper in
the paper tray, make sure it is straight. If the paper is curled, you
should straighten it. Sometimes it is helpful to remove the paper,
turn the stack over and put it back into the paper tray. Reduce the
amount of paper in the paper tray, then try again. Check the manual
feed mode is not selected in the printer driver.
How can I clear paper jams? See Paper Jam, page 128.
Copy Quality Difficulties
Vertical streaks appear in
copies
Sometimes you may see vertical streaks on your copies. Either the
scanner or the primary corona wire for printing is dirty. Clean them
both.
Print Quality Difficulties
Printouts are too dark or light Adjust the print conditions by setting the Print Density function, It
has been factory set to the middle position. (See Setting the Print
Density, page 28.)
Printed pages contain white
stripes.
White Stripes or Faint Images
Troubleshooting and Maintenance
133
MAINTENANCE
You may fix this by wiping the scanner windows with a clean soft
cloth. (See Regular Maintenance, page 139 and Cleaning the
Printer, page 140.) If you still see white stripes or faint images and
the display shows CHANGE DRUM SOON, replace the drum unit
with a new one.
DIFFICULTY
SUGGESTIONS
Printed pages are stained with Clean the machine’s interior and the primary corona wire of drum
toner or have vertical stripes. unit. (See Regular Maintenance, page 139 and Cleaning the Drum
Unit, page 141.) Make sure that the tab of the corona wire is at the
home position. If after cleaning, you still see dark stripes or toner
stains and the display shows CHANGE DRUM SOON, replace the
Dark Stripes or Toner Stains drum unit with a new one.
Printed pages have white
spots in black text and
graphic areas.
Make sure that you use paper that meets the specifications. (See
Acceptable Paper, page 64.) Rough surface or thick media can
cause the problem. If you still see white spots and the display shows
CHANGE DRUM SOON, replace the drum unit with a new one.
White Spots
Toner scatters and stains the
printed page.
Scattering Toner
The whole page is printed
black.
Black Page
Nothing is printed on the
page.
Adjust the print conditions by setting the Print Density function.
(See Setting the Print Density, page 28.) Clean the machine’s
interior. (See Regular Maintenance, page 139 and Cleaning the
Drum Unit, page 141.) Make sure that you use paper that meets
specifications. (See Acceptable Paper, page 64.) If you still have
scattered toner and the display shows CHANGE DRUM SOON,
replace the drum unit with a new one.
Clean the machine’s interior and the primary corona wire of the
drum unit. (See Regular Maintenance, page 139 and Cleaning the
Drum Unit, page 141.) Also, do not use heat-sensitive paper as it
will cause this problem. After cleaning, if the printed pages are still
black or the display shows CHANGE DRUM SOON, replace the
drum unit with a new one. The drum unit may be damaged.
Make sure that the toner cartridge is not empty. If the toner cartridge
is empty, replace the toner cartridge. (See Replacing the Toner
Cartridge, page 142.)
White page
Printed pages are marked
regular intervals.
Example of Regular Marking
134
Chapter 18
Markings may disappear by themselves. Try copying at multiple
pages to clear this problem. Markings may occur if the machine has
not been used for a long time. A possible cause is that the surface of
the drum is marked or damaged by excessive exposure to light. In
this case, replace the drum unit with a new one.
DIFFICULTY
Printed pages are blurred at
the centre or at either edge.
Blurred Page
Ghost images appear on
printed page.
SUGGESTIONS
Certain environmental conditions such as humidity, high
temperatures, etc. may cause this condition to occur. Make sure the
machine is placed on a flat, horizontal surface. Remove the drum
unit with the toner cartridge installed. Try rocking them from side
to side. You may clear a blurred page by wiping the scanner window
with a clean soft cloth. (See Regular Maintenance, page 139.) If a
blurred page occurs after cleaning and the display shows CHANGE
DRUM SOON, replace the drum unit with a new one.
Adjust the print conditions by setting the Print Density function.
(See Setting the Print Density, page 28.) Make sure that you use
paper that meets the specifications. (See Acceptable Paper, page
64.) Rough surfaces or thick media can cause a ghost image.
Ghost Images
The drum unit is a consumable and it is necessary to replace it periodically.
MAINTENANCE
Troubleshooting and Maintenance
135
Packing and Shipping the Machine
Whenever you transport the machine, use the packing materials that came with the machine. If you
do not pack the machine correctly, you could void your warranty.
1
2
3
Remove the telephone line cord, the printer cable and the power cord and pack them.
Open the front cover.
Remove the drum unit assembly.
Remove the drum unit and toner cartridge assembly. Leave the toner
cartridge installed in the drum unit.
Drum Unit
Front Cover
4
Place the drum unit and toner cartridge assembly into the plastic bag and seal the bag
completely.
Plastic
Bag
Drum
Unit
Toner
Cartridge
5
Close the front cover. Fold down the front output bin extension. Remove the document tray and
document support, and pack them.
136
Chapter 18
6
If optional Lower Tray is
connected, unplug the
modular cable from the
modular jack of the Brother
machine.
7
Carefully pick up the machine and remove Lower Tray to pack it separately in the original
carton with the original packing material.
Lower Tray
MAINTENANCE
Troubleshooting and Maintenance
137
8
Wrap the machine in the plastic bag and place it in the original carton with the original packing
material.
9
Place documents (manual, printed material and CD-ROM), document tray, and document
support, drum unit and toner cartridge assembly, the telephone line cord, power cord and printer
cable into the carton as shown below.
10 Close the carton and tape it shut.
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Chapter 18
Regular Maintenance
You can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea
to clean the drum unit during this routine. Avoid using thinners or other organic solvents to clean the
machine and do not use water.
Cleaning the Scanner
1
Unplug the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord first, then the
telephone line.
2
3
Lift the control panel cover.
Clean the white bar and the glass cover.
Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove
dirt from the glass cover and the white bar of the scanner.
White Bar
Control Panel Cover
Glass Cover
4
Close the control panel cover.
MAINTENANCE
Troubleshooting and Maintenance
139
Cleaning the Printer
•
•
•
•
1
2
Do not use isopropyl alcohol to remove dirt from the control panel. It may
cause a crack on the panel.
Do not use isopropyl alcohol to clean the scanner window or the toner
sensor.
Do not touch the scanner window with your finger.
Handle the drum unit carefully as it contains toner. If toner scatters and
your hands or clothes get dirty, immediately wipe or wash it off with cold
water.
Open the front cover.
Remove the drum unit assembly.
After you have used the machine, some internal parts of the machine are
extremely HOT! When you open the front cover of the machine, never touch
the shaded parts shown in the diagram below.
HOT!
3
Gently clean the scanner window with a clean soft dry cloth. Do not use isopropyl alcohol.
Scanner Window
140
Chapter 18
Cleaning the Drum Unit
We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid
spilling and scattering toner.
1
Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left
several times.
2
Return the tab to the home position (▼ mark position) before reinstalling the drum unit.
Corona Wire
Tab
Home Position (
)
If you do not position the tab at the home position, printed pages may have
vertical stripes.
3
4
Install the drum unit into the machine. (See Replacing the Drum Unit, page 146.)
Close the front cover.
MAINTENANCE
Troubleshooting and Maintenance
141
Replacing the Toner Cartridge
The machine can print up to 6,000 pages using a high yield toner cartridge (TN-6600). When the
toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with
a standard toner cartridge (TN-6300) that must be replaced after approximately 3,000 pages. Actual
page count will vary depending on your average document type.
It is a good idea to keep a new toner cartridge ready for use when you see the toner low warning.
Discard the used toner cartridge according to local regulations. If you are not sure of them, consult
with Brother dealer for service. Be sure to seal the toner cartridge tightly so toner powder does not
spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic
garbage.
It is recommended that you clean the machine when you replace the toner.
Toner Empty Indicator
When the toner cartridge is running low, the display shows CHANGE TONER and the Toner
Empty LED on the control panel flashes on and off to indicate the toner is low.
Display
Toner Empty LED
The Toner Empty LED light stays on and the display shows TONER EMPTY to indicate that the
toner is empty. Once this indication appears, the machine will not resume printing until you have
installed a new toner cartridge.
Steps for Replacing Toner Cartridge
After you have just used the machine, some internal parts of the machine
will be extremely HOT! So, never touch the shaded parts shown in the
illustration below.
HOT!
142
Chapter 18
1
Open the front cover and pull out the drum unit.
Place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and
scattering the toner.
2
Hold down the lock lever on the right and pull the toner cartridge out of the drum unit assembly.
Lock
Lever
3
Remove the old toner cartridge from the drum unit by gently pulling it out.
Handle the toner cartridge carefully. If toner scatters on your hands or
clothes, immediately wipe it off or wash them with cold water.
4
Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and
discard it according to local regulations.
•
Troubleshooting and Maintenance
143
MAINTENANCE
•
Wait to unpack the toner cartridge until immediately before you install it
into the machine. If a toner cartridge is left unpacked for a long period of
time, the toner life is shortened.
You can use only a genuine Brother toner cartridge (TN-6300 or TN-6600),
which is specially formulated to ensure top print quality. Using another
brand of toner cartridge may void your machine’s warranty.
5
Gently rock the toner cartridge from side to side five or six times.
Toner
Cartridge
6
Remove the protective cover.
7
Install the new toner cartridge into the drum unit until it clicks into place.
Drum Unit
Toner Cartridge
144
Chapter 18
8
Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to
left several times. Return the blue tab to the home position before reinstalling the drum unit
assembly.
Corona Wire
Tab
Home Position (
9
)
Reinstall the drum unit into the machine and close the front cover.
MAINTENANCE
Troubleshooting and Maintenance
145
Drum Life Considerations for Your Brother Fax Machine
Your Brother fax machine uses a drum and toner assembly for document printing. The toner life is
directly dependent upon the amount of black printing on the printed pages. The estimated drum life
is up to 20,000 A4 sized pages. Maintaining quality print during this period will depend on factors
such as the number of pages printed per day, time between print jobs (and/or fax receptions), the
quality of the printing paper and the environment in which the machine is used.
The drum unit (DR-6000) is a consumable and to maintain an acceptable printing quality it should
be replaced at the end of it’s 20,000 A4 page life. Printing quality is a subjective issue and the drum
should be replaced at a time when the printing quality becomes unacceptable to the user in relation
to the documents being printed. The print quality will deteriorate over time and replacing the drum
will return the printing quality to its optimum level. In order to maintain optimum print quality, we
also recommend that the drum is replaced after 18 months service.
To assist you, the machine will advise when approximately 5-15% of the drum life remains by
showing the message CHANGE DRUM SOON on the display.
This indication takes the number of pages printed and the total printing time into consideration.
When the message appears we advise that a new drum be obtained for replacement at a convenient
future time.
1
2
Press Menu, 2, 0, 3.
3
Press Stop/Exit to exit.
The following indication appears on the LCD for 5 sec,
and the display returns automatically to
MISCELLANEOUS menu.
DRUM LIFE
REMAINING:###%
We emphasise that even if the drum life remaining indicates 0%, you only need to
replace the drum if the print quality is unacceptable. By using a drum past the 0%
indication no damage will be caused to the machine and whilst the print quality
remains acceptable then the drum may be used beyond its designed life.
Replacing the Drum Unit
The machine uses a drum unit to create the print images on paper. If the screen displays CHANGE
DRUM SOON, the drum unit is nearly at the end of its life. Prepare a new drum unit to replace the
current one. You may need to order one from your Brother dealer.
Even if the display shows CHANGE DRUM SOON, you may be able to continue to print without
replacing the drum unit for a while. However, if there is a noticeable deterioration in the output print
quality even before CHANGE DRUM SOON is shown, then the drum unit should be replaced. You
should clean the machine when you replace the drum unit.
When removing the drum unit, handle carefully because it contains toner.
When you replace the drum unit, you should clean the machine.
The actual number of pages your drum will print may be significantly less than
these estimates. Because we have no control over the many factors that
determine the actual drum life, we cannot guarantee a minimum number of pages
that will be printed by your drum.
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Chapter 18
For best performance, use only genuine Brother toner, and the product should be used only in a clean,
dust-free environment with adequate ventilation.
After you have just used the machine, some internal parts of the machine
will be extremely HOT! So please be careful.
HOT!
Follow these steps to replace the drum unit:
1
2
Open the front cover.
Remove the old drum unit. Place the drum unit on an old cloth or large piece of disposable paper
to avoid spilling and scattering the toner.
MAINTENANCE
Troubleshooting and Maintenance
147
3
Pull the toner cartridge out of the drum unit assembly while holding down the lock lever with
your right hand. (See Replacing the Toner Cartridge, page 142.)
Lock
Lever
Discard the used drum unit according to local regulations. Be sure to seal the drum
unit tightly so toner powder does not spill out of the unit. When discarding used
drum units, keep them separate from domestic rubbish.
4
Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit
into the aluminium bag and discard it according to local regulations.
•
•
•
If an unpacked drum unit is subjected to excessive direct sunlight or room
light, the unit may be damaged.
Handle the toner cartridge and the drum unit carefully because they
contain toner. If toner scatters and your hands or clothes get dirty,
immediately wipe or wash with cold water.
Do not touch the scanner window with your finger.
5
Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page
142.)
6
7
8
Reinstall the new drum unit, keeping the front cover open.
Press Clear to reset the drum life counter.
Press 1 and when the display shows ACCEPTED, and
close the front cover.
148
Chapter 18
REPLACE DRUM?
1.YES 2.NO
19 Important Safety Information
Important Safety Instructions
1
2
3
4
Read all of these instructions.
5
6
Do not place this product on an unstable surface.
7
This product should be operated from the type of power source indicated on the label. If you are
not sure of the type of power available, consult with your dealer or local power company.
8
This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed
socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
9
Do not allow anything to rest on the power cord. Do not locate this product where people can
walk on the cord.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the telephone and AC sockets (in this order) before cleaning. Do not
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Slots and openings in the case and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not be
blocked or covered. The openings should never be blocked by placing the product on a bed, sofa,
rug, or other similar soft surface. This product should never be placed near or over a radiator or
heater. This product should not be placed in a built-in installation unless proper ventilation is
provided.
10 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
11 Do not touch a document during printing.
12 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill
liquid of any kind on the product.
13 Do not attempt to service this product yourself, because opening or removing covers may expose
you to dangerous voltage points and/or other risks. Refer all servicing to service personnel.
14 This product has no mains ON/OFF switch. It is therefore highly important that access to the
mains plug and the mains socket to which the plug is connected, is never obstructed, in case for
some reason the mains power to the machine must be quickly disconnected.
IMPORTANT
INFORMATION
Important Safety Information
149
15 Unplug this product from the mains power and telephone line sockets, and refer servicing to
qualified service personnel under the following conditions:
◆ When the power cord is damaged or frayed.
◆ If liquid has been spilled into the product.
◆ If the product has been exposed to rain or water.
◆ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
◆ If the product has been dropped or the cabinet has been damaged.
◆ If the product exhibits a distinct change in performance, indicating a need for service.
16 We do not advise the use of an extension lead.
IEC 60825 Specification
This machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown
below is attached in countries where required.
CLASS 1 LASER PRODUCT
APPAREIL À LASER DE CLASSE 1
LASER KLASSE 1 PRODUKT
This machine has a Class 3B Laser Diode which emits invisible laser radiation in the Scanner Unit.
The Scanner Unit should not be opened under any circumstances.
Laser Diode
Wave length:
760 - 810 nm
Output:
5 mW max.
Laser Class:
Class 3B
150
Chapter 19
Caution
Use of controls, adjustments or performance of procedures other than those specified in this manual
may result in hazardous radiation exposure.
The following caution label is attached near the scanner unit.
CAUTION
ADVARSEL
VARNING
VARO!
INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCK OEFEATED.
AVOID DIRECT EXPOSURE TO BEAM. CLASS 3B LASER PRODUCT.
ADVARSEL
ATTENTION
VORSICHT
USYNLIG LASERSTRÅLING, UNNGÅ DIREKTE KONTAKT MED LASERENHETEN
NÅR TOPPDEKSELET ER ÅPENT. KLASSE 3B LASERPRODUKT.
ATENCIÓN
RADIACIÓN LASER INVISIBLE CUANDO SE ABRE
LA TAPA Y EL INTERRUPTOR INTERNO ESTÁ
ATASCADO. EVITE LA EXPOSICIÓN DIRECTA
DE LOS OJOS. PRODUCTO LASER CLASE 3B.
USYNLIG LASER STRÅLING NÅR KABINETLÅGET STÅR ÅBENT.
UNGDÅ DIREKTE UDSÆTTELSE FOR STRÅLING. KLASSE 3B LASER.
OSYNLIG LASERSTRÅLNING NÄR DEN HÄR DELEN ÄR ÖPPNAD OCH SPÄRRAR
ÄR URKOPPLADE. STRÅLEN ÄR FARLIG. KLASS 3B LASER APPARAT.
AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA
NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN. LUOKAN
3B LASERLAITE.
RADIATIONS LASER INVISIBLES OUAND OUVERT ET VERROUILLAGE ENLEVE.
EVITER EXPOSITIONS DIRECTES AU FAISCEAU. PRODUIT LASER CLASSE 3B.
UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG
GEÖFFNET UND SICHERHEITSVERRIEGELUNG
ÜBERBRÜCKT. NICHT DEM STRAHL AUSSETZEN.
SICHERHEITSKLASSE 3B.
For Your Safety
To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin
power point which is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective grounding
of the power, consult a qualified electrician.
Disconnect device
This product must be installed near a socket outlet that is easily accessible. In case of emergencies,
you must disconnect the power cord from the socket outlet in order to shut off power completely.
IMPORTANT
INFORMATION
Important Safety Information
151
20 Optional Accessories
Memory Board
The memory board is installed on the main controller board inside the machine. When you add the
optional memory board, it increases the performance for both fax and printer operations.
Model Name
Optional Memory (recommended)
MFC-9660 with Standard Memory: 8MB
16 MB BUFFARO TECHNOLOGY 12323-0001
32 MB BUFFARO TECHNOLOGY 12324-0001
In general, the DIMM must have the following specifications:
Type:
100 pin and 32 bit output
CAS Lantency:
2 or 3
Clock Frequency:
66 MHz or more
Capacity:
16 or 32 MB
Height:
46 mm (1.8 inches) or less
Parity:
NONE
DRAM Type:
SDRAM 4 Bank
Some DIMMs may not work with the machine. For more information, consult the dealer where you
purchased the machine. For the latest information from Brother visit: http://solutions.brother.com
Installing the Optional Memory Board
1
Disconnect the telephone line cord, unplug the machine power cord from the AC mains outlet,
and then disconnect the interface cable.
•
•
152
Chapter 20
Unplug the power cord before installing (or removing) the memory board.
Do NOT touch the surface of the main board within 15 minutes after
unpluging the power cord.
2
Remove the screws securing the rear cover and remove the cover.
OPTIONAL
ACCESSORIES
Back Up
Battery
3
Remove the screws securing the access plate and remove the plate.
Back Up Battery
4
Disconnect the connector of the back up battery.
Optional Accessories
153
5
6
7
8
To install the memory board, align it with the memory socket on the main controller board and
push firmly into place, as shown below.
•
Hold the memory board by its edges. Do not touch the surface of the
board.
•
Make sure the memory board is securely seated in the main controller
board.
Reconnect the connector of the back up battery.
Reinstall Refit the access plate and the rear cover, using the removed screws.
Reconnect the interface cable, and then plug the power cord into the AC mains outlet.
154
Chapter 20
Optional Paper Tray
Network (LAN) Board
When you add the NC-8100h Print/Fax Server you can connect the machine into your network
(LAN) and use the machine for Internet Fax, Network PC-Fax, Network Scanner, Network Printer.
To manage these network features Brother supplies Network Management tools in the form of
BRAdmin software and an embedded web server.
Optional Accessories
155
OPTIONAL
ACCESSORIES
You can purchase the Paper Tray accessory (LT400) to use as a third paper source. The paper tray
holds up to 250 sheets of 20 lb (75 m/g2) paper.
21 Specifications
Fax Specifications
Compatibility
ITU-T Group 3
Coding system
MH/MR/MMR/JBIG
Modem speed
33600 - 2400 bps; Automatic Fallback
Document input width
148 mm to 216 mm
Document input length
100 mm to 360 mm
Scanning width
207 mm
Printing width
208 mm
Automatic Document
Feeder (ADF)
Up to 30 sheets (75 g/m2)
Paper tray
250 sheets (75 g/m2)
Printer type
Laser Printer
Grey scale
64 levels (Error Diffusion)
Display
LCD, 16 characters x2
Polling types
Standard, Secure, Delayed, Sequential
Contrast control
Automatic/Light/Dark (manual setting)
Resolution
• Horizontal 8 dots/mm
• Vertical Standard––3.85 lines/mm
Fine, Photo––7.7 lines/mm
Superfine, Photo (copy)––15.4 lines/mm
Out of paper Reception
Up to 500 pages* in memory
One Touch Dial
32 stations
Speed Dial
100 stations
Automatic redial
4 times at 2 minute intervals
Speaker type
Monitor
Auto answer
1, 2, 3 or 4 rings
Communication source
Public switched telephone network (PSTN)
*“Pages” refers to the “ITU-T No.1 Chart” with JBIG cording and standard resolution.
156
Chapter 21
Printer Specifications
Emulation
Brother Printing System for Windows®, emulation mode of HP
LaserJet (PCL level 5e)
Printer Driver
Windows® 95, 98, 98SE, Me, 2000 professional and Windows NT®
Workstation Version 4.0 driver supporting Brother Native
Compression mode and bi-directional capability
Apple® Macintosh® Quick Draw® Driver for OS
8.5/8.5.1/8.6/9.0/9.0.4/9.1
APPENDIX
Interface
Bi-directional parallel (IEEE-1284)
USB (Universal Serial Bus) Interface
Memory
8 MB
Printer Method
Electrophotography by semiconductor laser beam scanning
Resolution
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode
Print Speed
Up to 14 pages/minute (when loading A4 paper from the paper tray)
Print Media
Toner cartridge:
Life Expectancy:
Up to 6,000 pages/high yield toner cartridges (TN-6600)
Up to 3,000 pages/standard toner cartridges (TN-6300)
(when printing A4 paper at 5% print coverage)
Toner life expectancy will vary depending on the type of average
print job.
Drum Unit:
Life Expectancy: Up to 20,000 pages
There are many factors that determine the actual drum life, such as
temperature, humidity, type of paper and toner that you use, the
number of pages per print job, etc.
TrueType Fonts on CD-ROM TrueType-compatible soft-fonts for Windows® on the supplied CDROM
Specifications
157
Computer Requirement
For Windows®
Operating System
95, 98, 98SE
CPU
(Pentium)
75 MHz
RAM
24 MB (32 MB recommended)
NT Workstation4.0
75 MHz
32 MB (64 MB recommended)
2000 Professional
133 MHz
64 MB (128 MB recommended)
Me
150 MHz
32 MB (64 MB recommended)
Hard Disk
Space
50 MB
For Macintosh®
Operating System
CPU
RAM
Apple®
All base models meet minimum requirements.
Macintosh®
QuickDraw®
G3, G4, iMac or iBook
with OS 8.5/8.5.1
(Only Printer)
OS 8.6/9.0/9.0.4/9.1
(Printer & Scanner)
Electrical and Environment
Temperature
(Allowable) 10 - 32.5°C
(Storage) 0 - 40°C
Warm-up
Approx. 25 seconds at 23° C
Power source
220 ~ 240V AC 50/60Hz
Power consumption
Operating (Copying): 350 W or less (25°C)
Peak:
940 W
Sleep Mode: 10 W or less
Stand by: 70 W or less (25°C)
Noise
Operating: 53 dB A or less
Stand by: 30 dB A or less
Humidity
Operating: 20 to 80% (without condensation)
Storage:
20 to 80% (without condensation)
Dimensions (W x D x H)
376 x 374 x 240 mm
Weight
9.7 kg (25.1 lbs)
Specifications are subject to change for improvement without prior notice.
158
Chapter 21
Hard Disk
Space
50 MB
Compilation and Publication Notice
Trademarks
Multi-Function Link Pro is registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
The brother logo is a registered trademark of Brother Industries, Ltd.
Windows, Windows NT, Microsoft, MS-DOS, Excel, Word, Paint and Draw are registered
trademark of Microsoft in the U.S. and other countries.
NT is a trademark of Northern Telecom Limited.
Macintosh is a registered trademark, and iMac is a trademark of Apple Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Each company whose software title is mentioned in this manual has a Software License Agreement
specific to its proprietary programs.
IBM and IBM PC are registered trademarks of International Business Machines Corporation.
Hewlett Packard is a registered trademark and HP LaserJet is trademark of Hewlett-Packard
Company.
All other brand and product names mentioned in this User’s Guide are registered trademarks of their
respective companies.
Ordering Accessories and Supplies
For the best quality results use only genuine Brother accessories. These are available from most
Brother dealers or alternatively you can contact our mail order department on telephone number
0161 931 2258 or fax number 0161 931 2218. (For UK only)
Model Name
Description
Laser Fax Toner
TN-6300 (Able to print up to 3,000 pages)
TN-6600 (Able to print up to 6,000 pages)
Laser Fax Drum
DR-6000
Specifications
159
APPENDIX
Under the supervision of Brother Industries Ltd., this manual has been complied and published,
covering the latest product’s descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
Entering Text
When you are setting certain functions, such as the Station ID, you may need to enter text into the
machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, #,
and
don’t have printed letters because they are used for special characters.
By pressing the appropriate number on the dial pad the correct number of times, you can access the
character you want.
Press Key
one time
two times
three times
four times
five times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Inserting spaces
If you want to enter a blank space, press
twice.
Making corrections
If you entered a letter incorrectly and want to change it, press
to move the cursor after the last
correct letter. Then press Clear; all letters above and to the right of the cursor are deleted. Re-enter
the correct text and/or digits. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous character, press
the cursor to the right.
to move
Special characters and symbols
Press the , #, or 0 key repeatedly or press
symbol you want. Then press Set to select it.
0 key
key
# key
160
to move the cursor under the special character or
ÄËÖÜÀÇÈÉ0
(space) ! ” # $ % & ’ ( )
:;<=>?@[]^_
Chapter 21
+,-./ C
About Fax Machines
If you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon
get used to the unusual fax tones on your phone line, and be able to send and receive faxes easily.
Fax Tones and Handshake
When you have an external telephone answering device (TAD) on your fax line,
your TAD will determine the number of rings before the call is answered. Pay
special attention to the directions in the Installation chapter for connecting a TAD
(or answering machine) to the machine.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the fax machine to check the integrity of a fax
transmission while it is in progress. ECM transmissions are possible only between machines that
both have the ECM feature. If they do, you may send and receive fax messages that are continuously
checked for their integrity.
Sufficient memory must be available in the machine for this feature to work.
Specifications
161
APPENDIX
When someone is sending a fax, the fax machine sends fax calling tones, (CNG tones)—soft,
intermittent beeps at 4-second intervals. You will hear them when you dial and press Fax Start, and
they continue for about 60 seconds after dialling. During that time, the sending machine must begin
the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax,
you are sending CNG tones over the phone line. You will soon learn to listen for these soft beeps
each time you answer a phone on your fax line, so you can know if you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A receiving fax chirps
for about 60 seconds over the phone line, and the screen displays RECEIVING. If the machine is
set to the Fax Only Mode, it will answer every call automatically with fax receiving tones. Even if
the other party hangs up, the machine continues to send the “chirps” for about 60 seconds, and the
screen continues to display RECEIVING. To cancel the receiving mode, press Stop/Exit.
When the machine is in Fax/Tel (F/T) Mode, it answers with a short beep. After this beep, the fax
machine listens for CNG tones, and then responds with receiving tones.
The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving
machines “chirps” overlap. This must be for at least 2 to 4 seconds, so the fax machines can
understand how each is sending and receiving the fax. The handshake cannot begin until the call is
answered, and the CNG tones only last for about 60 seconds after the number is dialled. Therefore,
it’s important for the receiving machine to answer the call in as few rings as possible.
Glossary
ADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed
in the document feeder and fed one at a time automatically.
Automatic Fax Transmission Sending a fax without picking up the handset of an external
telephone.
Automatic Redial A feature that enables the machine to redial the last fax number if the original
fax did not go through because the line was busy or there was no answer.
Backup Print Sets the machine to print a copy of faxes that are received and stored in memory.
Beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
Beeper Volume Volume setting for the beep when you press a key or make an error.
Broadcasting The ability to send the same fax message to more than one location.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the
receiving machine that they are from a fax machine.
COMM. ERROR (Communication error) An error during fax sending or receiving, usually
caused by line noise or static.
Coding Method Method of coding the information contained in a document. All fax machines must
use a minimum standard of Modified Huffman (MH). The machine is capable of greater
compression method, Modified Read (MR) and Modified Modified Read (MMR), JBIG if the
receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with another. Compatibility is
assured between ITU-T Group.
Contrast Setting to compensate for dark or light documents, by lightening dark documents or
darkening light documents.
Cover Page Prints a page at the other party’s machine, that contains the sender and recipient’s name
and fax number, number of pages and comment. You can generate an electronic cover page at
the other end with pre-programmed information from memory or you can print a sample cover
page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a programmable feature.
Delayed Transmission Sends your fax at a later time that day.
Drum unit A printing device for the machine.
Dual Access The machine can scan outgoing faxes or scheduled jobs into memory at the same time
it is sending a fax or receiving or printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the parts of
the document that had errors.
Electronic Cover Page A preprogrammed cover page that is transmitted from the fax machine’s
memory, eliminating the need for making up cover pages manually.
Extension Phone A telephone on the fax number that is plugged into a separate wall jack.
External Phone A TAD (telephone answering device) or telephone that is plugged into the Ext.
socket of the machine.
162
F/T Ring Time The length of time the machine rings (when the receive mode setting is Fax/Tel) to
notify you to pick up a voice call that has been automatically answered.
Fax/Tel mode You can receive faxes and telephone calls. Do not use Fax/Tel if you are using an
external answering machine. (With external telephone only)
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Fax Storage You can store faxes in memory for remote retrieval.
Fax tones The signals sent by sending and receiving fax machines while communicating
information.
Grey scale The shades of grey available for copying and faxing photographs.
Group number A combination of One Touch and/or Speed Dial numbers that are stored on a One
Touch Dial key or Speed Dial # for Broadcasting.
Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX
means Receive.
Journal Period The preprogrammed time period between automatically printed Journal Reports.
You can print Journal on demand without interrupting this cycle.
LCD (Liquid crystal display) The display screen on the machine that shows interactive messages
during On-Screen Programming and defaults to the date and time when the machine is idle.
Manual fax When you lift the external telephone’s handset so you can hear the receiving fax
machine answer before you press Fax Start to begin transmission.
Menu Mode The programming mode for changing the setting of the machine.
One Touch Dial Keys on the machine control panel where you can store numbers for easy dialling.
You must use a separate key for each number.
Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of
paper.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on
overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling sequence stored.
Photo Mode A resolution setting that uses varying shades of grey for the best representation of
photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.
Pulse A form of dialling on a telephone line.
Print reduction Reduces the size of incoming faxes.
Quick-Dial List A listing of names and numbers stored in One Touch and Speed Dial memory, in
numerical order.
Real Time transmission When memory is full, you can send documents in real time.
Remaining Jobs You can check which jobs are waiting in memory and cancel jobs individually.
Remote access The ability to access the machine remotely from a touch tone phone.
Remote activation allows you to transfer a fax call, answered at an extension phone, to the
machine.
163
APPENDIX
Fine Mode Resolution is 203 x 196 dpi. It is used for small print and graphs.
Remote access code The four-digit code that allows you to call and access the machine from a
remote location.
Resolution The number of horizontal and vertical lines per inch.
Ring Delay The number of telephone rings before the machine answers a call in Fax/Tel (F/T) or
Fax Only Mode.
Ring Volume Volume setting for the fax machine’s ring.
Scanning The process of sending an electronic image of an original paper document into your
computer.
Search You can search for names you have stored in One Touch and Speed Dial memories.
Speaker Volume You can set the volume of the machine speaker.
Speed dial A preprogrammed number for easy dialling. You must press the Search/Speed Dial
key and #, then two digit code to start the dialling process.
Standard resolution 203 x 98 dpi. It is used for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the sender’s
name and fax number.
Super fine resolution 203 x 391 dpi. Best for very small print and line art.
System Setup List A printed report that shows the current setting of the machine.
Temporary Setting You can select certain options for each fax transmission or copy without
changing the default settings.
Timer A feature that lets you program a fax to go out at a certain time, such as Delayed Fax or
Delayed Polling Receive.
Tone A form of dialling on the telephone line used for Touch Tone telephones.
Toner cartridge An accessory that holds toner for the drum unit on Brother laser models.
Toner Save A process that causes less toner to be affixed to the page to extend the life of the toner
assembly. This will make the receiving document significantly lighter.
Transmission The process of sending documents over the phone lines from the machine to the
receiving fax machine.
Xmit Report (Transmission Report) A listing of each transmission, showing date, time, and
number of pages.
164
Index
A
Copy Mode .............................................57
Copy Operations ....................................52
Activation Code .................................... 43
Copy Quality ....................................53, 57
Administrator ........................................ 73
Corrections ...........................................160
Answering Machine ................................ 6
COVER OPEN .....................................126
Auto Reduction ..................................... 28
Cover Page Message ..............................36
Automatic Document Feeder (ADF) ....... 1
Automatic Transmission ................... 2, 23
D
Date and Time ........................................14
B
Deactivation Code ..................................43
Beeper Volume ...................................... 15
Delayed Batch Transmission ..................37
Broadcasting .......................................... 38
Device Options .......................................72
Brother Control Centre ..................... 81-82
Dialling a Number ..................................22
BT Call Sign .......................................... 44
Dialling Mode (Tone/Pulse) ...................18
Difficulty ..............................................131
C
Document (Size) .......................................1
Chain Dialling ....................................... 22
Document Jam ......................................128
CHANGE DRUM SOON ........... 125, 146
DOS ......................................................123
CHANGE TONER ...................... 125, 142
Drum Unit (Replacing) ........................146
CHECK PAPER .................................. 125
Dual Access ............................................24
CHECK PAPER SIZE ........................ 125
Duplex Printing ......................................69
Cleaning (Drum Unit) ......................... 141
Cleaning (Printer) ................................ 140
E
Cleaning (Scanner) .............................. 139
ECM (Error Correction Mode) .............161
Clock Change ........................................ 17
Entering Text ........................................160
COMM.ERROR .................................. 125
Error Messages .....................................125
Connect (External Telephone
Answering Machine) ........................... 6
Extension Telephone ..............................43
Connect (External Telephone) ................ 7
External Telephone ............................7, 43
Contrast ................................................. 21
External Telephone Answering Device
(TAD) ...................................................6
Control Panel Overview .......................... 8
Extension Telephones ..............................5
COOLING DOWN ............................. 125
Copy (2in1/4in1) ................................... 56
F
Copy (Enlarging/Reducing) .................. 54
F/T (Fax/Tel) Ring Time ........................26
Copy (Sort) ............................................ 55
F/T Ring Time ........................................43
Copy Contrast ........................................ 57
Fax Detect ..............................................27
165
APPENDIX
Accessories .......................................... 159
Fax Forwarding ......................................48
MFC Software Suite ............................100
Fax Storage ............................................48
Multi-Line Connections ...........................4
Fax Tones and Handshake ...................161
Fine (Resolution) ....................................21
Function Selection Table .......................10
N
NO RESPONSE/BUSY .......................126
NOT ASSIGNED .................................126
G
Glossary ...............................................162
Grey Scale ............................................156
O
One Touch Dial (Changing) ...................20
One Touch Dial (Storing) ......................19
H
Help .................................................. iii, 34
One Touch Dialling ................................22
On-Screen Programming ........................iv
Options .....................................................9
I
Options Key ...........................................55
iMac .....................................................113
ORDER FORM ......................................34
Important Safety Instructions ...............149
Order Form .............................................34
Importing ................................................96
OUT OF MEMORY ..............................53
Inserting Spaces ...................................160
Outgoing Message of external TAD ........7
International Calls ..................................37
Overseas Mode .......................................37
J
P
Job Cancel ..............................................40
PABX .................................................4, 16
JOURNAL .............................................34
Packing and Shipping ..........................136
JOURNAL PERIOD ..............................33
Page Setting ...........................................71
Journal Period ........................................33
Paper ......................................................64
PAPER JAM ........................................127
L
Lower Tray .............................................18
Paper Jam .............................................128
Paper Tray ..............................................58
Paper Type .............................................64
M
PaperPort® .............................................94
Macintosh® G3, G4 or iMac™ .............113
Pause ......................................................23
Maintenance .........................................125
PC-FAX ...............................................101
Manual Dialling .....................................30
PC-FAX (Sending) ...............................109
Memory Security ....................................40
PC-FAX (Setting) ................................101
Memory Storage .......................................4
PC-FAX Sending (For Macintosh) ......115
Menu Mode ............................................10
Photo (Resolution) .................................21
Menu Selection Table ............................10
PLS OPEN COVER .............................127
166
Scan to Word Processor .........................90
Polling (Transmit) ................................. 47
Scan/OCR ...............................................83
Power Cord .............................................. 3
Scanning into PC ....................................97
Power Save ............................................ 17
ScanSoft™ PaperPort® ...........................94
Print a Report ........................................ 34
Scroll ......................................................10
Print Date & Time ................................. 74
Search ...............................................22, 30
Print Density .......................................... 28
Simultaneous Printing/Faxing ................62
Printer Driver Settings ........................... 65
Sleep Mode ............................................17
Product Description ............................. 156
Speaker Volume .....................................16
Special Characters ................................160
Q
Specifications .......................................156
QUICK DIAL ........................................ 34
Speed Dial ..............................................19
Quick Print Setup .................................. 72
Speed Dial (Changing) ...........................20
QUICK-DIAL (list) ............................... 34
Speed Dialling ........................................22
Standard (Resolution) .............................21
R
Station ID ...............................................14
Real Time Transmission ........................ 24
Storing Telephone number .....................19
Receive Mode ........................................ 25
SYSTEM SETUP ...................................34
Reception into Memory ......................... 29
Reduction (Printing) .............................. 28
T
Remote Access Code ............................. 49
To change Remote Codes .......................44
Remote Code (Changing) ...................... 44
Tone/Pulse ..............................................18
Remote Commands ............................... 50
Toner Cartridge (Replacing) ................142
Remote Retrieval ................................... 49
TONER EMPTY ..................................127
Remote Setup ...................................... 100
Toner Save .............................................17
Reports .............................................. 8, 33
Trademarks ...........................................159
Reset Key .............................................. 62
Troubleshooting ...................................125
Resolution ............................................. 21
Ring Delay ............................................ 26
Ring Volume ......................................... 15
W
Watermark ..............................................70
Word Processor ......................................90
S
Safety Instructions ............................... 149
X
Scan Image ............................................ 83
XMIT REPORT .....................................33
Scan Keys .............................................. 82
XMIT VERIFY ......................................34
Scan to E-mail ....................................... 83
Scan to File ............................................ 87
167
APPENDIX
Polling (Receive) ................................... 45
APPENDIX
REMOTE ACCESS CARD
Change Receive Mode
Press 9 8
then for TAD, press 1.
Fax/Tel (F/T), press 2.
Fax, press 3.
Using Remote Access Code
1 Dial the machine phone number from a touch
tone phone.
Exit Remote Operation
Press 9 0.
2 Enter your Remote Access Code (159 ) after
Change Remote Access Code
1 Press Menu, 2, 5, 3.
2 Enter the 3-digit number. The cannot be
received:
1 long beep — Fax message(s)
No beeps — no messages
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset the machine when you
finish.
6 Hang up.
the beep.
3 The machine signals the kinds of messages
changed.
3 Press Set.
4 Press Stop/Exit.
4
1
168
Retrieve Fax
Press 9 6
then to Retrieve all faxes press 2, then enter
the number of remote fax machine,
and then # #. After the beep, hang
up and wait.
Erase all fax messages press 3.
Remote Commands
Change Fax Forwarding Setting
Press 9 5
then to Turn Fax Forwarding off press 1.
Turn Fax Forwarding on press 2.
Program Fax Forward Number
press 4. Enter the new number of
the remote fax machine where you
want your fax message forwarded
and then press # #.
Turn Fax Storage on press 6.
Turn Fax Storage off press 7.
Check the Receiving Status
Press 9 7 1.
1 long beep - Fax message(s)
3 short beeps - no messages
2
169
3
This machine is approved for use in the country of purchase only, local
Brother companies or their dealers will only support machines purchased in
their own countries.
UK
Version A