Brother IntelliFAX 3650 fax machine Manual
Below you will find brief information for IntelliFAX 3650. This Brother fax machine offers easy setup and basic fax sending/receiving. It includes features like one-touch and speed dialing, automatic document feeder, and copy functionality. Advanced features such as delayed transmission and broadcasting are also available. The manual guides you through setup, operation, troubleshooting, and maintenance.
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Le Es. ie ый Ан и A Lal Me к Shue = ве ев Ва Е, с 25 rl LE VEN EE A EAE Ch obese hy dr i Shipment of the Fax Machine if for any reason you must ship your Fax Machine, carefully package the Fax Machine to avoid any damage during transit. it is recommended that you save and use the original packaging. The Fax Machine should be adequately insured with the carrier. When shipping the Fax Machine, the DRUM UNIT assembly including the TONER CARTRIDGE must be removed from the Fax Machine and placed in the plastic bag. Failure to remove it and place it in the plastic bag during shipping, will cause severe damage to the Fax Machine and will VOID THE WARRANTY. 1. Remove the drum unit. | 2. Place the drum unit in the plastic bag and seal it completely. L How to Use This Owner’s Manual Thank you for purchasing a Brother fax machine, This fax machine has been designed to be simple to use, but you can utilize it to its fullest potential by taking some time to read this owner's manual. You will be ready to use the fax machine as soon as you read the rst four chapters. Then you can refer to topics in the remaining chapters, as needed. Structure of the Manual EM Chapters 1-4 How to set up the fax machine and what you have to know before you use it. E Chapters 5-7 | | Basic operations, how to send and receive faxes. E Chapter 8 - How to copy. M Chapters 9-11 Advanced operations. E Chapters 12-15 Important Information. Finding Information in the Owner's Manual e Usethe Table of Contents. This side of the manual is coded so you can find topics easily. a Ifthere is a key on the fax machine you are not familiar with, refer to Chapter 2. * To find information about a function, refer to the Function Selection Table in ~~ Chapter3. | e Ifyou have trouble, refer to Chapter 13, Troubleshooting and Regular Mainte- nance. * UsetheIndex. “Test Sheet Procedures (for U.S.A. only) After programming your Station ID, please fill out the TEST SHEET included with your fax machine and fax it to Brother's Automated Fax Response System as your first transmission. This will verify that your fax machine is properly installed. ‘When this document is received, a confirmation sheet will be sent back to your fax machine. In order to receive a response, be sure to set up your Station ID. USA: Fax 1-908-469-4547 CONTENTS . +» FOR YOUR INFORMATION SETUP & PREPARATION BEFORE USE Choosing a Suitable Place for Your Fax Machine ....................18eesteericeccerceee The Good Places... ........e... rieron arena ee erica reeencerereee rre es Andthe Bad Places... ....................eenieneiine en nero ner eecer eee re reroreeneernener ee Packing List... — Setting up Your Fax Machine .. eececoriececircerteroicee —* About the Recording Paper eee ites arisen ines ° Roll Over Phone Lines .. * Two Line Phone System … * Converting Telephone Wall Outlets . vo » Installing a Fax Machine, Two Line TAD and Two Line Telephone es * Connecting Your Machine to a Multi Line System (PBXs) ................... * Connecting to a Private Branch Exchange …….…………ereserirenesenennn « Custom Features on Your Phone LIN® ….….…....….………srrecsreressessrrsrerresannnseure , e a TO 17 5 1 101 : ее © © О ND ND СА Y Ia ee md |. | THE CONTROL PANEL KEYS \ ore 12 TELEPHONE AREA... E 13 LCD é USER SETUP AREA -..........e..ee2eeeneemeniecon irene 15 HOW TO USE ON- SCREEN PROGRAMMING (OSP) AND "HELP KEY ...... es renee 17 User-friendly Programming ... reveniiena ona nevera ner eecrteeninenercacecion re eareeees EY On-screen Programming (OSP) .. NN i. „ен 17 Using the Function Mode to Access On- screen Programming (OSP) ... … 17 Shortcut .. No пенек. 18 Alternating Displays for On-screen Programming (OSP) .. ee 18 Function Selection Table seen 18 Help Key .. E... O DZ How to Print a Help List … Lesrassrererenaaressanse mens a serre sea an ane s tem men esse cecrenes DA How to Enter Text in Function Mode... crsscasees Serie ZB How to Enter Special Characters, Symbols and Punctuation | Marks in Function Mode ................-.e.e0eie0eemee Z4 How to Set the Sleep Time... N FUNCTION SETTINGS ‘ 26 Setting the Dialing Mode (Tone/Pulse} ………………enennnnnns 26 Setting the Beeper Sound Level ……….….….…crreecennerennmnennnnnnnnmnn 26 Setting the Date and Time ..............e.0em0r ZT Setting the Station ID .. Creer rea tacna reee a riocr nee cereneeecarcecan reee 28 Storing One Touch Dial Numbers .. TOTO 29 « Types of Numbers. SC Storing Speed Dial Numbers. .. CN! * When You Wish to Change the Stored One Touch and Speed Dial Numbers .............eweeirena 32 * Memory Storage ..................eeeienn enero BD Setting Up Grotps ...................ieee 33 USING THE UNIT AS A TELEPHONE.......... es... IS Manual Dialing ... ereneerinanenenereo. bree ieee aan сене. ЭЭ One Touch Dialing ... eerste s . coria 33 Speed Dialing ... .. ... eb reese se 35 * Using Keys with the Telephone. revere eerie „ен 35 On Hook Dialing ... creer ………. 35 Dialing Access Codes and Credit Card Numbers pecorennerinar ee neteceer ..... 36 Searching the Telephone Index .................... penineonaionine creas 36 SENDING FAXES .... sroraconsessasencesaonsonses 37 A) DOCUMENT BASICS... eevee Kern FT The Size of Your Documents ………….……………… . meine. conan 37 How to Insert the Document .................... pinoneroecarireroren reee .... 37 The Auto Document Feeder (ADF)... .. crrrrerassesesacerrenasesen SO Getting Ready to Send a Fax .. penedes . . Genre DB Setting the Resolution (Temporary Setting) enenearineneraacan earn: O Setting the Contrast ES Seti) SA „ен 39 B) BASIC FAX TRANSMISSIONS .. cnaneroo edecanes eee AO * Sending a Fax .. eno. eee . „еее 40 » Talking to the Other Paty When 1 Sending: a ‚ Рах неее. 40 Sending a Fax Automatically .. enninerinene recen errenenenene nene een 40 Dual Access .............. erences меннее 41 « If You Get a MEMORY FULL Message ... nen... ..... H Sending a Fax in Real Time (lemporary Setting)... … ecivanaroner neon ÉD Sending a Fax Manually .... N) Automatic and Manual Redialing .. evra peninaniveceirta narco: 43 e Optional Settings When You Send ¢ a Fax x Manually . ceria … 43 * Printing Page Headers .. ... O ie „... 43 C) ADVANCED FAX TRANSMISSIONS. E Setting the Daily Timer tor Delayed Transmissions)... . encinar 43 Delayed Transmission ................. 200000. . зоне 44 Broadcasting... pierna ocirneneaonerres enero nareanenao .45 * Getting Familiar with the Broadcasting Function... .. меннее, 45 Interrupting the Timer and Polled Job .............eeemeree . . ..46 Checking Job Status ..................eeee ener enana earn ree 47 Canceling a Job ......................eieee nene een nee rre eee 1... 47 D) FAX TRANSMISSION OPTIONS .. eee Keen FO Setting the Overseas Mode (Temporary Setting) ... racarsare scene rene $9 Setting Your Fax Machine for Multiple Resolution Transmission (Temporary Setting) .. envios aoncai oo nerenaro nar tere enana nee a era ear. ‚ 50 Sending a Fax with an Electronic Cover Page Message ... ce D + Selecting a Comment for the Cover Page ner 51 Customizing Your Cover Page Comment .............. eee een DZ Printing a Sample Cover Page .............. ne... cnssrancees … 92 To Always Send a Cover PAGE …………………cresrsrerrenseanerener ree eee aaa 53 + Sending an Automatic Cover Page . … 53 Sending a Fax When the Cover Page IsON …. 54 Sending a Cover Page (Temporary Setting) ..................... Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission.)........ * Using the Call Reservation Function ...........=em=—ee een DS Printing the Call Back Message ....................... corres een DO ECM (Error Correction Mode) ar ... ... een DT Errot Retransmission ............=.e..==e.imeeniiecerr ee encrnoconinereenenene. еее 57 RECEIVING FAXES AND OTHER CALLS .... 58 A) BASIC SETUP TO RECEIVE FAXES ................. KELLER EG DB Selecting an Answer Mode ................e.eireeieere reee ee DB Manual Reception (Manual Mode) ... eerste scans ie sense ness tsesssts 9 Automatic Fax Reception (Fax Моде)... уненуанней sanvense . „ен. 29 Setting the Ring Delay ... a . retransmit ..... 39 The F/T Switch (Fax/Telephone N Mode) ... Lrocssceresenerse crane nee earn. 00 Setting the F/T Ring Time .. . a enn ee O1 Smoothing ... неее ennnacronos oninoeneionaroneerrenereceoroceo OT Setting the Size of the Paper .. OS 7 Printing a Reduced Copy of the Incoming Document . a 03 Auto Reduction .. EEEREEEEEEEERRELEKER EEE . a0 03 . Using Fixed Reduction Ratios . neienoninerarreece rre nanerereneeronerenaroenearereonereneees 03 * Selecting the Ratios of Fixed Reduction RT arian ……….. 04 * Reception into Memory (Out of Paper Reception) … er GA Setting the Print Densitÿ ……....…reereerersemecnssnnmnnes perreo „еее 65 Toner Save Function................ peciinanorenorenaavivarrecee reee een „неее 65 Speaker Volume ...................... peneicecnóes ene ponerconerenorenccrieen 66 Ring Volume .. .... crrassversancarsanentoensecessacecrrrsarrense accrue. 66 B) REMOTE ACTIVATION .. puariierneecione ce eneronone roer rene nece OT What is Remote Activation... NT * Connecting an External or Extension Telephone .. erneninos cerns 67 Using Remote Codes .................1-... me. мненнеенненнеененннеее 67 Using the Activation COdE& cernes enemies O Using the Deactivation Code ............... een een 68 Making the Remote Codes Easier to Use .... resrecestacesnens ses ……….. 68 Troubleshooting ... caverns cerns nene ocre 68 Changing and Registering Remote Codes. nono nacen ..... 09 C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) .. .. 70 How to Use an External TAD with the Fax .. .. 0e …. 70 « Connecting an External TAD to the Unit .. enerneniionerenoiine nine enero 70 Flowchart of External TAD Reception ..............2.2.....00000 71 Hookup... e... .. ON 71 Recording the TAD's Outgoing Message (OGM). - E 1 D) DISTINCTIVE RINGING Œ………crrcccscrrrssiesrrnersrrus suassamcosseresesersesa cannes Ue Distinctive Ringing .. etree nanan ERBE REKRELLKRERAEKR EEE KERN ен 72 What Is Distinctive Ringing? | EEE a LEHRE reacorivarinonarenes 72 What is the Advantage of Using the Distinctive Ringing Function? e 72 Can My Fax Machine Use Distinctive Ringing? ... corcrssmensesne leu 72 Can I Change the Setting Later? ............. pesirniniene neo 12 How Will the Fax Machine Treat All Other Numbers? . cuves 72 How Does the Distinctive Ringing Function Work? .... Flowchart of an Incoming Call ...................2e... 73 Which Phone Number Should TI Register? ............... e... 73 What Must Ê Do to Set up Distinctive Ringing? seen 73 Setting the Distinctive Ringing FUncCtiOn .…..…....…...….cecerereenenceneenenersan sen 74 How to Turn the Distinctive Ringing Function ON or OFF .......................... 73 E) CALLER ID ...............eiieerine cen ne icee ne eran cerco ner eer cenar neacecerrenertec tacon rrenerce_s 76 Whatis Caller ID? .................eme.erieceemenie care revenresarccensenrar era are verrrn cr re canevas 76 Advantages of Caller ID. senresessten ire ceranmass ere areeasrecana as eren entra anrecnenes PO How Does Caller ID Work? .. eninennaos „ее 76 The Caller ID Appears on the Display When Your Telephone Rings ..... 76 The Caller ID is Stored in Your Machine's Memory clone. 77 Scanning through the Caller IDs Stored in Memory ...................—..=reemieene 77 * Clearing a Caller ID Stored in Memory ........... KEKEREKERELELKARERARAKKKERKELERBKEREN 78 Printing the Caller ID List ....................menmeciere Der ce 78 HOW TO USE THE COPY FUNCTION sen... .. 80 Making Single and Multiple COPIES ...................ee.er000m000077menn e SO Making a Single COPY ………………rrererrenmneneænteæntennnnnennnnnmennnnnnmnnn 80 Making Multiple Copies …….….…….….….errerearsessirenencen nee Ganassense ss een eee nn ananas 81 Stacking and Sorting Multiple Copies ........................0.0. BJ] Reducing and Enlarging COPIES .……..ecersseonsssastensenten serres enrenaeanensesire sance 82 + What to Do When You Get a MEMORY FULL Message while Making COpIES ….………rrerrenersenmsercienmsenanennenn einen: SZ POLLING eononnno | cee .. 03 +. What Is Polling?.................eeeeienn ener ene enero 83 * How Does It Work? .................i.eeenen enero nene ener ere ne cree Der ees 83 » When to Use Polling ... ... perinennocaninenerenereorerrenericarinenerreen ies 63 Polling Another Fax Machine (Calling)... canacrsnerensresnece see cseca 84 Setting Up Polled Waiting (Being Called)... eee, enrineeos 84 Delayed Polling .........................er0ee. immer e ere e e rene reD re errianereretranerrretee 85 Sequential Polling .....................e....e..neeee eiinenariacaicariverenererenenreme rearme a 86 REMOTE FAX OPTIONS...... . escencoveneo .. 87 Setting Up Fax Storage ..........e... 20000 reee 87 Paging/Fax Forwarding ... N Setting Up Pagiuy (Registering die Paging Number) .. ... „ее. 89 Setting Up Fax Forwarding (Registering the Fax Forwarding Number) caren 90 What Is Remote Control ACCESS? …....………crrirecrirrermrenisenencentennen es eascesscanences 91 Setting the Remote Access Code nan anna era 91 How to Use Remote Access and Control COdES …….....errrreriensarensncencarse 92 Remote Retrieval .. rer nee rncaranarsen rester racer era ce sr ces neccee 92 * When to Press the Remote Access Code .. UHR DZ Remote Control Commands esse ee 33 Printing a Fax Message ........... es 93 Retrieving the Memory Status List and Fax Messages Remotely... „ее. 94 Changing the Fax Forwarding Number Remotely …………………e 94 PRINTING REPORTS AND LISTS 0.100 ŸS How to Print Reports and Lists ………..…..….……..….. Activity Report Interval ............. EEE Printing the All Dial List .. SE Transmission Verification (Xmit) Report... peeranoionenernecio e riraere rectores ЭВ. Memory Status List ....... o. erienirranenicenevecareanereracarerrtarcarirenroeervonrarcarneneeronor 99 REPLACING THE TONER CARTRIDGE AND DRUM UNIT ..ec..ee reco... .. 100 Toner Empty Indicator ..............—.-...i.eeecine sonara reinan enero inner. Replacing the Toner Cartridge .……....………serreseecenesneenensmennnÊnnnnunnünnnn(“, 100 Replacing the Drum Unit ec TROUBLESHOOTING AND REGULAR MAINTENANCE 107 A) TROUBLESHOOTING ............e..reneecimeenenecrne een 107 Fax-Back System ................ erinneitemivenerinenciensocentarareaenencecarenereneenes 107 Brother on the World Wide Web .. coassreures rirenaricorineneecensenacicoorenreceoo ene: 1077 Brother Bulletin Board ..................e-meimeien e 107 Error MEsSagEsS …………urerevereenmennneennntstsntnnnnsnnnnannennnennnnnnnnnÊabn[nnnunÜcs 108 Paper Jams .......... rencsineccarenireneriooreraneionocarrecirenertoncacererac no ener recarocer rarrecacereee 109 Fixing a Document Jana ..........—. eee ee 109 Fixing a Paper Jam ............e..... corer errs een 110 If you are Having Difficulty with Your Fax Machine .. EEE …112 Troubleshooting Tips …..….…..…cerirecrencensencenmestnssenessceresreeseseveneemreccre 114 B) REGULAR MAINTENANCE,..........e..emeeieeniiene eee nc 118 Cleaning the Fax Machine... EN Cleaning the Drum UTIt ...............-.eeemmermen.. eniivararioereoncarencnnenernaccas LÍO C) PACKING AND SHIPPING THE FAX MACHINE... Gen 120 D) OPTIONAL MEMORY BOARD m….uuurrrrcrrccccccrcevrrnr ne... „ен. 122 Installmg the Optional Memory Board .……vcrsrecreresecrsassenserserreccerrerceereuss 122 IMPORTANT INFORMATION ………… 7 124 Standard Telephone and FCC Notices (Applies only to 120V model) . Important Safety Instructions .....................=ee 126 SPECIFICATIONS INDEX ...... .. connonnes … 130 FOR CUSTOMER SERVICE. ....... exsessenercccse 132 ORDERING ACCESSORIES AND SUPPLIES .... 133 1. SETUP & PREPARATION BEFORE USE Choosing a Suitable Place for Your Fax Machine Use the following list as a guide to find a suitable place for your fax machine. The Good Places... Place your machine in a location where the temperature stays between 50-90.5°F(10-32.5°C), Place your fax machine on a flat, stable surface, such as a desk. Select a place that is free from vibration and shocks. Position the fax machine so you can easily reach the power switch on the left side of the machine. Please ensure that the socket outlet is installed near the equipment and is easily accessible. And the Bad Places... Avoid setting it up in a high-traffic area. Avoid setting 1p the machine near heaters, air ennditioners, water, chemicals, or refrigerators. Do not select a place that exposes your fax machine to direct sunlight, excessive heat, humidity moisture, or dust. Do not connect your fax machine to electrical outlets controlled by wall switches or automatic timers. This will cause a disruption of power and can wipe out information from the unit's memory, Do not connect your fax machine to electrical outlets on the same circuit as large appliances or other equipment that might disturb the power supply. Avoid placing the machine close to interference sources, such as speakers or the base units of cordless phones. Packing List Make sure vou have the following items: Wire Extension Telephone Line Cord Telephone Handset | Manual Feed Stot Multi-purpose Sheet Feeder Drum Unit Assembly {with free starter toner cartridge) / Dust Cover Handset Curied Cord Document Tray A Owner's Manual В Quick Reference Guide Remote Control Access Card Wire Extension Paper Tray NOTE: If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA) or 1-800-853-6660 (from within Canada). See Ordering Accessories and Supplies on page 134 for the correct item numbers. Whenever you transport the fax machine, use the packing materials that came with your fax machine. If vou do not pack the fax machine correctly, you may void your warranty. Never install telephone wiring during a lightning storm. - Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations. - Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. - Use caution when installing or modifying telephone lines. - Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. - Do not use the telephone to report a gas leak in the vicinity of the leak. - For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible. Setting up Your Fax Machine Follow these steps to set up your fax machine. STEP A. Attach the document and paper trays. Tn MN STEP B. Install the drum unit assembly (with toner cartridge). 1) Unpack the drum unit assembiy including the toner cartridge and gently rock it from side to side five or Six times. Unseal the tape on the toner cartridge lever. — WARNING Do uul expuse the drum unit to light for | longer than a few minutes, because it will damage the drum. WARNING = Do not remove the starter sheet. This sheet will be ejected while the machine is warming up after installing a new drum unit. (See page 7.) 1) Drum Unit Assembly 2) Open the top cover of the fax machine 2) until the latch clicks into place. 3) Holding thedrum unit by its handles, 3) insert it into the fax machine. Drum Unit Handles 4) Closc the top cover. | 4) (See page 101 for more information about replacement of toner cartridge). STEP C. Load paper into the fax machine. 1) Hook the wire extension into the multi- purpose sheet feeder. 2) To install the paper, fan the paper well and then tap the leading edge of the pages on a flat surface so they are even. 3) Open the multi-purpose sheet feeder cover. 4) Load paper into the multi-purpose sheet feeder. WARNING The feeder can hold up to 200 sheets of plain paper. Excessive sheets may cause paper jams. Make sure the paper is stacked below the A mark. 1) Wire — Extension Multi-purpose Sheet Feeder 3) Multi-purpose Sheet Feeder / — Multi-purpose Sheet Feeder Cover ES About the Recording Paper... Please use standard copier paper for the recording paper as below : Width : 216mm(8.5"¥210mm(8.3") Length : Letter/Legal/A4 Weight : 171b. to 241b. The feeder can accept letter, Ad, and legal sized paper. The default setting of the recording paper size is letter. If you insert A4 or legal paper, you have to change the Recording Paper Size setting, which is function 5-6. (See page 62.) 5) Move the paper guide to fit the paper 5) width. E un aper Quide —— WARNING Failure to set the paper guide to the paper width may cause paper to skew and jam. 6) Attach the dust cover to the multi- =~ 6) purpose sheet feeder cover. — NOTE * [tis essential to use the dust cover for your fax machine to prevent dust from entering the drum unit and causing damage. * Using the dust cover on your fax machine will prolong the drum unit life. 7) Close the multi-purpose sheet feeder 7) cover. STEP D. Connect the handset. STEP E. Connectthe power cord and turn on the power switch is located on the left side of your fax machine. | When vou connect the power cord and turn on the power switch, the fax machine’s display will show “01/01/1999 00:00”. While the fax machine is warming up, make sure it automatically gjects the starter sheet. 1. This fax machine must be grounded using the 3-prong plug. 2. Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone network by plugging in the power cord before you connect the machine to the telephone line. Similarly, you cant protect yourself when you want to move yuur fax machine, by disconnecting the telephone line first, and then the power cord. Telephone Line Cord * PC I/F jack is only for use with Missing Link option. It you have not purchased this option, then ignore this jack. SN LT SI ALT? \ SS \ Handset Curled Cord Roll Over Phone Lines À roil over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order. Your fax machine can work in a roll over system as long as it is the last number in the sequence so the call can not roll away. Do not put the fax machine on any of the other numbers. When the other lines are busy and a second fax call is received, the fax call is transferred to a line that does not have a fax machine. Two Line Phone System A two line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ 14). Your fax machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain 4 wires (black, red, green, yellow). To test the type of jack, plug in a two line phone and see if it can access both lines. If it can, you must separate the lines for your fax machine. | There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlet from one RJ14 jack to two RJ11 jacks. Or, you can have an R.I11 wall outlet installed and slave or jump one of the phone numbers to it. The third way is the easiest. Buy a triplex adapter. You can plug a triplex adapterinto an RJ14 wall outlet. It will separate the wires into two separate RJ11 jacks (line 1, line 2) and a third RJ14 jack (lines 1 and 2). Plug the fax machine into L2 of the triplex adapter. RJ14 Li LZ L1+L2 RIL RJIL RJ14 Triplex Adapter Installing a Fax Machine, Two Line TAD and Two Line Telephone When you are installing a two line telephone answering device (TAD) and a two line telephone, your fax machine must be isolated on one line at both the wall jack and atthe TAD. The most common connection is to put the fax machine online 2. The back of the two line TAD must have two telephone jacks: one labeled 1 or L.1 and 1.2 and the other labeled L2. You will need at least three telephone line cords: the one that came with your fax machine and two for your two line TAD. You will need a fourth line cord if you add a two line telephone, a | | Place the two line TAD and two line telephone beside your fax machine. Plug one end ofthe telephone line cord for your fax machine into the L2 jack of the triplex adapter; plug the other end into the LINE jack in the back of the fax machine. Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter; plug the other end into the L1 or L1 and L2 jack in the back of the two line TAD. Plug one end of the second telephone line cord for your TAD into the L2 jack in the back of the two line TAD; plug the other end into the EXT jack in the back of the fax machine. The two line TAD hookup is complete. It will answer both lines as usual. You can keep two line telephones on other wall outlets as always. There are two ways to add a two line telephone to the fax machine’s wall outlet. Plug the telephone line cord from the two line telephone into the L1+L2 jack of the triplex adapter. If you prefer, you can plug it into the TELE jack in the back of the two line TAD instead. Triplex Adapter LI L2 L1+L2 Two Line Phone Г Г} — - || L1/L2 pre ST TT" E1 L2 Ext Line Two Line TAD Fax Machine Connecting Your Machine to a Multi Line System (PBXs) Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (private branch exchange), we suggest you contact the company that installed your telephone system and ask them to connect the fax machine for you. It is advisable to have a separate line for the fax machine. You can then leave the machine in Fax Answer Mode to receive faxes at any time of the day or night. If the fax machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This will prevent the unit from being activatcd each time a telephone call is received. * Aswith all fax units this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the fax machine can not be made. Connecting to a Private Branch Exchange The following points should be kept in mind if you are installing the machine to work with a private branch exchange (PBX). 1) It is not guaranteed that the unit will operate correctly under all circumstances with PBXs. Any cases of difficulty should be reported first to the company that handles your PBX. 2) If allincoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to Manual. (See page 58.) All i incoming calls should initially be regarded as telephone calls. 3) The unit may be used with either pulse or tone dialing telephone types. Custom Features on Your Phone Line If you have Call Waiting, Ring Master, Voice Mail, an Answering Service, Alarm System or any other custom calling feature on your telephone line it may create a problem in the operation of your fax machine. DALY yono 20 6) D32.17 ouoydajar @ ñ y er DOO © | IAIII IA 9.273 | | ov € E æ ® Saa Ss | 02 El BL д al | ОсОО | MES 56 te ce ae LE | | | | Г a ( 3 ( 5 2, + | ZAXM SHOd о, ГРЭЫ | ID ae IÓ) © | CI 0 e 8 1 90 | | СМИ Tr THD PIO | > Sessa SOC | so LY 50 20 10 Л 434 ogy = | и | TT | At Сей ной oo § Md | I — J ] | C3 aarp dau 15e9peoig 8pOfW uonnjosey ——— 189/ uonoun4 19$ в f I # | PAELSAS Лех в Lao asso “== бт === == E HET с | | | - J =— V3 BJ O uy o cal | | 059€ XbNOIUT AO NY mn es I I WY We ES Tr Ga. a ити TEL TR rm an, шт UU о me e AO o и Day dnyag 1257 Y CITO 2. THE CONTROL PANEL KEYS 1. Dial Pad These twelve keys are used to dial phone and fax numbers (see page 35), and also can be used as an alphanumeric keyboard for entering information into the fax machine. (See pages 23-24.) 2. Hook This key lets you dial telephone and fax numbers without lifting the handset. (See page 35.) 3. Hold You can use this key to put a call on hold. (See page 35.) 4. Redial/Pause This key dials the last number called. (See page 43.) This key also inserts a pause in autodial numbers. (See pages 30, 35.) 5. Speed Dial This key lets you access previously stored speed dial phone numbers with a two-digit number, (See pages 31-32, 35.) 6. Tel-Index This key allows you to look up numbers stored in the dialing memory alphabetically. (See page 36.) 7. One Touch Dial Keys 8. Stop | These 20 keys give you instant access to previously stored phone numbers. (See pages 29-30, 35.) This key stops a fax, cancels an operation, or exits from fimetion mode. (See page 18.) 9. Copy Press this key to make a copy. (See pages 80-82.) 10. Shift This key is used to access the “21” through “40” One Touch keys. (See page 29) 11. Start Use this key to start an operation, such as sending a fax. (See page 40.) 12. -«1 (Left Arrow) This key moves the LCD cursor to the left. It also allows you to back up one step when you are in function mode (see page 17) or Telephone Index. 14. Liquid Crystal Display The LCD displays messages that will help you set up and operate your fax machine (On-Screen Programming). (See page 17.) 13. » (Right Arrow) This key moves the LCD cursor to the right, and it also lets you advance one step when you are in function mode (see page 17) or Telephone Index. 15. Toner Empty This LED will start flashing when the amount of toner drops to a low level, and when there is no toner, the LED will stay lit. (See page 100.) brother | IntelliFAX 3650 | Function Clear Ji 16. Set This key is used for storing a function setting into the fax machine. (See page 18.) 18. Function This key accesses the function and programming mode (OSP), so you can alter various settings. (See page 17.) 17. Clear This key deletes entered data or backs up one step in a function procedure. (See page 18.) 19. Mode This key is used to specify how the fax machine should handle incoming calls. (See page 58.) 21. Resolution This key is used to set the resolution requirements when sending a fax. (See page 38.) 20. Help Press this key whenever you want a quick reference Help List printed. This Help Lists will give you information on how to perform settings for a function, how to register information, or how to get basic information for sending or receiving faxes. (See page 23.) O Fine | Photo O SF O F/ Resojlio Mode Cf JL! 22. Broadcast Use this key when you want to send the same fax message automatically to many different locations (up to 190). (See pages 45-46.) Broadcast 23. Enlarge/ Reduce This Enlarge/Reduce key will reduce or enlarge copies depending on the ratio you select: 200%, 150%, 125%, 120%, 100%, 93%, 87%, 75% and 50%. You can also use the Auto Reduction function to have the machine automatically calculate the reduction ratio to fit to the size of your recording paper. (See page 82.) 3. HOW TO USE ON-SCREEN PROGRAMMING (OSP) AND HELP KEY User-friendly Programming We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your fax machine has to offer. On-screen Programming (OSP) Since your fax programming is done on the LCD, we created step-by-step on-screen prompt messages to help you program your fax machine. All you have to do is follow the prompt instructions as they guide you through the function menu selections and programming options and settings. Using the Function Mode to Access On-screen Programming (OSP) You can access the function mode by pressing Function found in the Function and User Setting Area of your fax Control Panel. (See page 15.) | When you enter function mode, your fax machine will display a list of Level One Functions to choose from (see pages 18 through 22 for these Level One Functions), as seen below. Press Function y | ( ENTER NO. & SET ) f — PO ( 1.TEMP.SETTINGS ) 4 { ( 2.REMAINING JOBS ) 4 y ( 3.PRINT REPORTS ) 4 Ÿ (4.SET AUTO DIAL ) Left arrow } } Right arrow or sequence ( 5.USER OPTIONS DD auto scroll à | sequence ( 6.TEL OPTIONS В 4 Y ( 7.SETUP SYSTEM |) À + (8. ВЕМОТЕ FAX OPT) | В | ((O.INTERRUPT B LÀ L | These function uplivns will appear one after the other on the display. You can then choose one of these options by pressing Set when the option you want appears on the LCD. You can also move through the function menu options at a faster rate by pressing m (right arrow). (See page 15 to locate this key on your Control Panel.) When you find the option you want, press Set. You can press the Level One Function number associated with each option (refer to pages 18 through 22). | If you want to exit function mode, press Stop. Also, if you select the wrong menu, and wish to return to the previous step, press Clear. Shortcut The functions in this manual list each step in detail, showing the LCD display prompts after you press each key: Function, Level One number, and Level Two number. Then you are in the function where you must either use the —æ (left arrow) or m= (right arrow) to select an option or enter the information using the dial pad. To bypass these LCD displays and go directly into the function without waiting, do not pause between the above three key strokes. For example, the shortcut to access the DATE/TIME function is: Press Function, 7, 1. Once you are comfortable with skipping these LCD displays, you can program most functions directly from the Function Selection Table (see pages 18-22). | Alternating Displays for On-screen Programming (OSP) When vou gee alternating digplays, the LCD will a SPEAKER: HIGH ) usually alternate between the currently selected ALTERNATE option, and a help message giving briefinstructions on how to proceed. The example shows the current ( SELECT € > 8 SET ) speaker volume is high and prompts you to use — (left arrow) and m= (right arrow) to change the setting, and then to press Set to store it. Function Selection Table If you have a basic understanding of how to program a fax machine, you can perform most of the programming settings without the Owner's Manual. To help you understand the function selections, options, and settings that are found in your fax programs, we have the following Function Selection Table, Read through this table to gain a basic understanding of what your new fax model can do, and then the next section will begin mstructing you how to use On-Screen Programming. | Level one | Level two . | Factor function function Explanation of Options setting Page Use TIMER to send your documents at a 1. TIMER later time. — 44-45 1. TEMP. | Polling is the process of retrieving £ 2. POLLING В ‘taxes (TEMPORARY) from another machine. ON/OFF OFF | 83-86 SETTINGS 2 CALL You can send a fax and then talk to the RESERVE recipient using the CALL RESERVE | OFF | 55-56 function. ON/OFF. | Level one function Level two function Explanation of Options Factory setting Page 1, TEMP. (TEMPORARY) SETTINGS 4. CONTRAST There are three types of contrast settings. Usually the AUTO setting is acceptable. But if you want to send or copy an especially light or dark document, you should change this setting. AUTO: Default setting is AUTO. Contrast setting always reverts to AUTO after one transmission, S. LIGHT: To send very light documents. S. DARK: To send very dark documents. AUTO 39 5. RESOLUTION If you need to send a set of originals at various resolutions, this funetion will allow you to set the required resolution page by page. (If all documents are the same resolution, use the Resolution key. See page 17 #21.) | STANDARD/FINE/S. FINE/PHOTO STAIN- DARD 50 6. OVERSEAS MODE If you have trouble when sending overseas, you may want to set OVERSEAS MODE to ON. ON/OFF OFF 49 7. COVERPAGE An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. ON/OFF OFF 51 8. REAL TIME TX You can temporarily send the documents in real time without using memory. ON/OFF OFF 42 2. REMAINING JOBS You can check or cancel jobs that are in the memory to be sent or polled 47-48 3. PRINT REPORTS See page 96 for a list of reports. You can print several different lists and reports, which are available under function item 3. PRINT REPORTS. 95-99 1. ONE-TOUCH DIAL If you register names and numbers on One Touch dial keys, you can dial a number automatically just by pressing a One Touch key. (Max. of 40 locations) 29-30 4. SET AUTO DIAL 2. SPEED-DIAL If you register names and numbers as Speed Dial numbers, you can dial a number automatically just by pressing the Speed Dial key and a two-digit number. (Max. of 100 locations) 31-32 3. SETUP GROUPS This is used for setting up a group number used for broadcasting. | 9-34 Level one function Level two function Explanation of Options Factory setting Page 5. USER OPTIONS 1. SMOOTHING Smoothing enhances the appearance of incoming faxes. If you set SMOOTHING to ON, you will receive messages with the smoothing enhancement. ON/OFF ON 61 2. BEEPER You can adjust the volume of the beeper with this function. OFF/LOW/HIGH LOW 26-27 3. COVERPG ON/OFF Ifyou set COVERPAGE to ON, you can send your documents with a Cover Page generated hy your fax machine. When the COVER - PAGE setting is ON, you can select a Cover Page comment. ON/OFF OFF ol 4. ERROR RE-TX If you set ERROR RE-TRANSMISSION to ON, the fax machine automatically sends the page again after an error occurs, ON/OFF OFF 57 5. REDUCTION You can avoid having your incoming data separated by printing a reduced copy of the incoming document. The reduction methods are AUTO or Fixed ratio: AUTO/100%/93%/87%/75% AUTO 63-64 6. RCD PAPER You can select one of 3 sizes of paper. The machine automatically will adjust the size of the incoming document or original document sothatitfits the paper size you have selected. LETTER/LEGAL/A4 LETTER 7. TONER SAVE You can extend the life of the toner by conserving its use. ON/OFF OFF 65 8. SLEEP MODE This mode reduces power consumption when the fax machine is idle. The time period before the fax machine drops into Sleep Mode is user selectable, 00-99 minutes OOMIN 20 9. PRINT DENSITY You can adjust Print Density with this function. 65 Level one function Level two function Explanation of Options Factory setting 6. TEL OPTIONS 1. TONE/PULSE There are two different dial types and you must select the type of signal suitable for your telephone line. TONE/PULSE TONE 26 2. RING DELAY This is the number of rings before the fax machine answers the call when in F/T or Fax Mode. 0/1/2/3/4 rings 59 3. SPEAKER VOLUME You can adjust the speaker volume with this function. OFF/LOW/HIGH LOW 66 4. F/T RING TIME F/T RING TIME sets the time for simulated ringing in F/T mode. 10/20/30/60 seconds 20 61 5. RING VOLUME The settings are OFF/LOW/HIGH. HIGH 66 6. DISTINCTIVE If you have distinctive ringing service from your phone company, you can use this function to register the ringing pattern of your fax number. And if vou set it to ON, you can use the registered number as a fax number only. OFF/ON/SET OFF 74-75 7. CALLER ID You can display the last 30 Caller IDs that are stored in the memory. 77 7. SETUP SYSTEM 1. DATE/TIME If you enter the date and time in 24-hour format, the LCD will display the date and time and they will be printed on outgoing faxes. 01/01/1999 00:00 27 2. DAILY TIMER If you frequently have delayed jobs, all for execution at same time each day, you can program that time. Once you register it, you do not need to enter that time, just set Timer Transmission in temporary settings. 00:00 43-44 3. INTERVAL You can select the time interval at which the activity report is printed. 6/12/24 hours, 2/4/7 days, OFF OFF 96-97 4. STATION ID You can enter your name or company name, fax number and telephone number in STATION ID. It is printed at the top of each page of every outgoing fax. It is also printed on the automatic Cover Page. 28-29 Level one function Level two function Explanation of Options Factory setting 7. SETUP SYSTEM 5. REMOTE CODE If you enter REMOTE CODE, you can activate or deactivate the fax machine from a remote telephone. ON/OFF ON *51 (ACT.) #51(DEACT.) 69 6. SET COVERPAGE You can register your own two custom comments on the Cover Page. 51-52 7. MISSING LINK (Only with Missing Link option) You can select the output device that will receive fax messages. This function is available when the optional Missing Link is connected. FAX RECEIVE ONLY/PC PRIMARY/PC RECEIVE ONLY PC PRIMARY See the Missing Link Manual 8. REMOTE FAX OPT 1. FAX STORAGE You can store incoming fax messages in the memory. Then you can use the convenient remote control functions. ON/OFF OFF 87 2. FAX FWD/ PAGING You can choose either PAGING, FAX FORWARDING or OFF. PAGING ON will cause the fax machine to page you when it receives a fax message, FAX FORWARDING ON will cause the fax machine to send any stored faxes that are received to another predetermined fax number. OFF/FAX FORWARD/PAGING OFF 88-91 3. REMOTE ACCESS You can register REMOTE ACCESS ID (3 digits) allowing you remotely operate the machine. (Example : Retrieving an incoming fax message) 159% 91 4. PRINT FAX You can print incoming faxes that were stored in the memory. 93 0. INTERRUPT You can send a fax without canceling the Timer or Polled waiting, even if there are documents in the feeder, by “interrupting” it. | 46-47 Help Key Press this key whenever you need a quick reference Help List printed. This Help List will give you information on how to perform settings for a function, how to register information, or how to get some basic information for sending or receiving faxes. How to Print a Help List Press Help to get a printout of the Help List, Use it when you need information about how to register or set one of the functions, or how to send or receive faxes. You can request a printout whenever the machine meets the following conditions: -While the LCD displays the date and time. -while the fax machine is timer waiting. -while the fax machine is polled/polling waiting. while the fax machine is at. level one or two of the function menu. -while you are using the phone. How to Enter Text in Function Mode Each dial pad key has three or four letters printed above them. The keys “0”, “#” and “x” have special characters, instead of letters. A m 5 5 DES IIS (©) el 0 =) EL) By pressing the appropriate dial pad key the correct number of times, you can access the character you want. When you are setting certain functions, such as the Station ID, you will have to enter text into your fax machine. Key once twice three times | four times | five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 Let's say that you want to enter the initials “BR”. Follow the example on the next page. (NAME: J+ «q ENTER & SET 97 1. Press 2 twice to enter the letter B. ( МАМЕ :B | ) 2. Press 7 three times to enter the ( NAME: BR —_) letter R. 3. Press Set. 1. If you want to enter a blank space, press m= (right arrow) twice. 2. If you entered a letter incorrectly and want to change it, you can use — (left arrow) to move the cursor back. When you reach the letter, you can enter a new one in it’s place. You can only overwrite letters, not insert them, so you may have to go back and overwrite a lot of letters if you forget to enter a letter. 3. Ifyou have to enter a character that is assigned to the same dial pad key as the previous character, press => (right arrow) to move the cursor to the right. How to Enter Special Characters, Symbols and Punctuation Marks in Function Mode O key -———————— AEOUACEÉO * key ———————— (space) !"#$%&'0*+,-./ # Кеу -----------——--- ;<=>?@[]^_ The “0” key contains all the accenled characters. The “¥” and the “#” key are used for punctuation marks and symbols. Let's say that you want to enter the Symbol “€”. Follow the example below. ( NAME:JAMES _ ] 1. Press * toshow a list of characters. — ((MARK-_!"#$%8°()x ) 2. Press x, *, *, *, *, * (6 times). ( МАВК- 1!1”H$%A' ()*) 3. Press => (right arrow). [ NAME:JAMES 4 ) How to Set the Sleep Time Sleep mode reduces power consumption when the machine is idle. The time period before the machine drops into sleep mode is user selectable. | The following settings are available for sleep mode: You can select the time period before the machine drops into sleep mode from 00 to 99 minutes by using the dial pad. The sleep timer is automatically reset when a fax is received, the machine starts to copy, or the machine is receiving PC data to print from Missing Link. The factory setting is 0 minute. Use the following sequence to set up sleep time. ( 01/01/1999 00:00 ) 1. Press Function. ( 1. TEMP.SETTINGS ) You will see scrolling options on the | display. Choose one. 2. Press 5. ( 5.USER OPTIONS |) 3. Press 8. ~~ ( 8.SLEEP MODE |) 4. Enter sleep time (00 to 99) using ( SLEEP TIME:QOMIN ) the dial pad. Example: 05. ( SLEEP TIME:05MIN | 5. Press Set. | [ 8.SLEEP MODE _) 6. Press Stop to exit. - Sleep Mode is activated when the heater stops. However, the cooling fan will continue to run until the fax machine has cooled down. The actual time before the fan stops will vary depending upon the operating conditions. - lt wili take approximately 12 to 30 seconds for the machine to warm up from sleep mode before you can start printing or copying. The LCD will show WARMING UP during this time. When the fax machine is ready it will automatically start the last Job you entered. NOTE: The cooling fan will continue to run until the temperature of the fax machine reaches a certain level, Even after the heater stops, the fax machine will have to warm up before copying and printing. 4. FUNCTION SETTINGS There are some settings, such as the date and time, you should set on your fax machine before you begin using it. Once entered, these settings will remain in the machine until you change them. You can begin customizing the settings by pressing Function on the control panel. This activates the function mode and On-Screen Programming prompts. You can complete a variety of settings in this mode. Setting the Dialing Mode (Tone/Pulse) Your fax machine supports both tone (multi-frequency) and pulse (rotary) dialing. It is initially set to TONE, so you do not have to change the setting if you use that kind of line. If you are using a pulse dial line, you can change the setting to PULSE by following the steps below: (01/01/1999 00:00 ) 1. Press Function. (1. TEMP.SETTINGS ) You will see scrolling options on the display. You can choose one. 2. Press 6. ( 6. TEL OPTIONS ) 3. Press 1. | (1. TONE/PULSE _) After two seconds you will be prompted to select pulse or tone. «a DIALING: TONE )> | ( SELECT € > 4 SET) 4. Press — (left arrow) or => (right ( DIALING : PULSE —) arrow) to find the dialing mode that matches your telephone line. Example: PULSE, 5. Press Set. | (_1.TONE/PULSE B 6. Press Stop to return to the date and time. Setting the Beeper Sound Level If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error, or at the end of sending or receiving a fax. | The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on, select OFF, and if you want it loud, select HIGH. 1. Press Function. 2. Press 5. 3. Press 2. 4. Press —a (left arrow) or => (right arrow) until you get the setting you want. Example: OFF. 5. Press Set. 6. Press Stop to return to the date and time. Setting the Date and Time ( 01/01/1999 00:00 ) C C1.TEMP.SETTINGS ) ( 5.USER OPTIONS ) ( 2.BEEPER ) ( BEEPER:LOW ) ( SELECT € > & SET ) ( BEEPER:OFF ) ( 2.BEEPER ) ) Your fax machine shows the date and time on the display and prints it on every fax page you send. You can set the date and time in function mode. 1. Press Function. 2. Press 7. 3. Press 1. 4. Enter the last two digits of the year. . Example: 98. 5. Enter two digits for the month. (JAN = 01, OCT = 10, etc.) Example: 09. 6. Enter two digits for the day. Example: 12. 7. Enter the time in 24-hour format. Example: 15:25 (3:25 P.M.). 8. Wait for two seconds. 9. Press Stop to exit and to view the new date and time. NECN CYC NC ONO NON NO NON NON 1.TEMP.SETTINGS ) 7.SETUP SYSTEM 1.DATE/TIME ENTER YEAR: XX ENTER YEAR:98 ENTER MONTH: XX ENTER MONTH:09 ENTER DAY:XX (7) JJ ENTER DAY:12 ENTER TIME:XX:XX ) ENTER TIME:15:25 ) 1.DATE/TIME ) 09/12/1998 15:25 ) 01/01/1999 00:00) Setting the Station ID The Station ID is for identification purposes. Here you can store your name, fax number, and telephone number. Your machine prints this information on the electronic Cover Page and every fax page you send. * The telephone number that you stored above is only used for the Call Back Message and the Cover Page features. о If you do not enter a fax number, no additional information can be entered. * When youwanttoenter a blank space, use => (right arrow). You can back upto change entries by using the — (left arrow). « Tfthe Station ID has been programmed, then after Step 3 the name will be displayed with the prompt “1” to change “2” to exit. Press “1” to change information. Press “2” to exit from the function. ( 09/12/1998 15:25 ) 1. Press Function. ( 1.TEMP.SETTINGS _) 2. Press 7. | [ 7.SETUP SYSTEM ) 3. Press 4. | | ((4.STATION ID ) You will be prompted to enter your fax | — — | number. - C ( FAX: — | В ( ENTER & SET ) 4. Enter your fax number (up to 20 [ FAX:4155554444 ) digits). | Example: 4155554444. 5. Press Set. | TEL: | CE => You will be prompted to enter your telephone number, | C ENTER & SET B 6. Enter your telephone number (up [ TEL:4155554445 ) to 20 digits). a If your telephone number and fax number share the same line, enter the same number again. Example: 4155554445. 7. Press Set. . - You will be prompted to enter your name С a NAME: - - — J or company’s name. @ ENTER & S ET _) 8. Enter your name using the dial pad ( NAME : BROTH Е В | ) (up to 20 characters). Example: BROTHER. Refer to the section “How to Enter Text in Function Mode” on pages 23-24, 9, Press Set to confirm the entry. ( 4.STATION ID ) 10. Press Stop to return to the date and time. NOTICE | The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity, or other individual sending the message and the telephone number of the sending machines or such business, other entity, or individual. To program this information into your fax machine, complete the steps on the previous page. | Storing One Touch Dial Numbers You can dial numbers automatically by storing telephone or fax numbers as One Touch dial numbers. You can also store names with the numbers so when you call, you can verify the destination by the name on the display. You can store a maximum of 10 phone numbers. To access numbers 21 to 40, hold down the Shift key. For example, One Touch location “21” is accessed by pressing Shift+One Touch key 01 simultaneously. Here is how to store a telephone number as a One Touch dial number (See page 14) : | (09/12/1998 15:25 ) 1. Press Function. (1. TEMP.SETTINGS ) 2. Press 4. | ( 4.SET AUTO DIAL ) 3. Press 1. (1.0NE-TOUCH DIAL ) ( SELECT ONE-TOUCH ) tou want to store ammo (05: A Example: One Touch 05. (ENTER & SET ) NOTE: The One Touch keys are not the keys on the dial pad. 5. Enter a number (up to 20 digits). ([ x05 : 1415555121? ) Example: 14155551212. = Helpful Hints . Press Set. | You will be prompted to enter the name or company associated with this number. . Enter the name using the dial pad keys (up to 15 characters). Example: NJ OFFICE. (See pages 23-24 for how to enter text. ) . Press Set. . Select the type of number (FAX, TEL, F/T) after using — (left arrow) or m= (right arrow) to display the type you want. (See For Your Information on page 31.) Example: FAX, 10. Press Set. 11. Return to Step 4 to enter another number, or press Stop to return to | the date and time. (NAME: > ( ENTER & SET ) (_ NAME:NJ OFFICE ) ( TYPE :FAX >, ( SELECT € > 4 SET ) [ TYPE: FAX ) ( SELECT ONE-TOUCH ) If you must wait for a dial tone to access an outside line or at any point in the dialing sequence, insert a pause by pressing the Redial/Pause key. When you press Redial/Pause, a dash “-” will appear on the display. By storing the numbers with a pause, you can create a delay of 3.5 seconds. Ifyouneed apause ‘that is longer than 3.5 seconds, call Brother Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within CANADA) for assistance. Types of Numbers When you store a number as a One Touch or as a Speed Dial number, you have a choice of choosing the type of number. There are 3 options: 1. FAX (A fax number). 2. TEL (A telephone number). 3. F/T (Both a fax number and a telephone number) No | A Storing Speed Dial Numbers When you store a phone or fax number as a Speed Dial number, you must enter a two-digit number, from 01 to 00 (00=100) using the dial pad keys, For example, you cannot enter 5, You must enter 05. You can store as many as 100 Speed Dial numbers. [ 09/12/1998 15:25 ) 1. Press Function. ( 1.TEMP.SETTINGS ) 2. Press 4. | (4.SET AUTO DIAL J 3. Press 2. ( 2.SPEED DIAL ) [ SPEED-DIAL? 4 |) ) ) ) ) ( SPEED-DIAL? #05 4. Use the dial pad to enter a two- ( #05 : digit number. | Co ENTER à SET > Example: 0%. 5. Enter the number (up to 20 digits). ( #05:5555151 Example: 5555151. _ 6. Press Set. ( NAME: | ) You will be prompted to enter the name C : > or company associated with this number. ( ENTER & SET ) 7. Use the dial pad to enter a name ( NAME : MANCHESTER ) (up to 15 characters) Example: MANCHESTER. (See pages 23-24 for entering text.) 8. Press Set. | | «a TYPE: FAX y ( SELECT € > 4 SET) 9. Select the type of number (FAX, ( TYPE:TEL ) TEL, F/T) using —« (left arrow) or | Mm (right arrow) to display the type you want. Example: TEL, 10. Press Set. | ( SPEED-DIAL? #_ ) 11.You are ready to enter another Speed Dial number. Or press Stop to return to the date and time. Helpful Hints 1. Print the All Dial List to make sure you have stored the correct numbers. (See pages 97-98.) This list will contain the type of number: FAX, TEL, or F/T. 2. Even if there is a loss of electrical power to your fax machine, the telephone and fax numbers you have stored will not be lost. SE When You Wish to Change the Stored One Touch and Speed Dial Numbers | When you access the function for a One Touch key or Speed Dial number, that is already in use, you will be asked if you wish to change it or to exit and select a different One Touch or Speed Dial number. This display does not appear if the One Touch key or Speed Dial number you chose is not assigned. 1. Press 1 to assign a new number to the One Touch key or Speed Dial number, or press 2 to choose a different One Touch key or Speed Dial number. C 405: NJ OFFICE J | ( 1.CHANGE 2.EXIT ] 2. Ifyou are replacing an existing number with a new one, the old number and name will appear in the display. Press Clear to erase the old number and name. ‘Then, enter the new number and name and press Set to store the entry. Memory Storage Your fax machine is equipped with an internal battery that will keep the date and time information for up to two hours after power has been cut off. After that time, the date and time will be lost and you will have to re-enter the information. All other settings in the SET AUTO DIAL, USER OPTIONS and SETUP SYSTEM functions (see pages 19-22) are stored permanently until you change them and will be retained even in the event of a power failure. However, the faxes stored in the memory during Out-of-Paper Reception and Memory Transmission will be lost when the power is disconnected. Helpful Hints If your fax machine is connected to a PBX, you may have to insert an additional number before each fax or telephone number to access an outside line. Setting Up Groups Number Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key. (This is called Broadcasting.) You must store each fax number first as a One Touch or Speed Dial number. Then you can combine the stored numbers into a Group. You can have up to 6 smaller Groups (each group uses up a One Touch key) or can assign up to 139 numbers to be in one Group. You can use the same stored number in several groups. Groups can have a name up to 15 characters long. (09/12/1998 15:25 ) 1. Press Function. (1.TEMP.SETTINGS ) 2. Press 4. ( 4.SET AUTO DIAL ) 3. Press 3. — £(3.SETUP GROUPS” ) ( SELECT ONE-TOUCH ) 4. Press the One Touch key where a SETUP GROUP:GO J) you wish tostore the groupnumber. Example: Press One Touch 01 for the CE NTER & SET ) group. 5. After two seconds, enter a number ( SETUP GROUP:G01 ) for the group, using the dial pad. Example: 1. | CE 601: Jy ( ENTER & SET ) 6. Enter the One Touch or Speed Dial ( GO1:#03#05%02_ |) numbers in this group. Example: #03, #05, *02. NOTE: Press the Speed Dial key and dial pad keys for Speed Dial numbers, and the One Touch keys for One Touch numbers. 7. Press Set. a NAME: CENTER 4 SET ) 8. Enler the group’s name. | ( NAME:BROTHER CO) Example: BROTHER. 9. Press Set. ( 3.SETUP GROUPS |) 10. Press Stop to return to the date and time. Helpful Hints See pages 45-46 for Broadcasting procedure. You can print a list of all One Touch numbers and Speed Dial numbers. Group numbers will be listed under One Touch and Speed Dial numbers. (See pages 97-98.) * : One Touch - 4: Speed Dial 5. USING THE UNIT AS A TELEPHONE Your fax machine can be used to make regular telephone calls. You can dial numbers manually, by pressing the dial pad, or by using One Touch or Speed Dialing. Manual Dialing 1. Pick up the handset, or press Hook. 2. When you hear a dial tone, you can begin dialing by pressing the dial pad keys. 3. If you used Hook, pick up the handset when the call is answered. One Touch Dialing 1. Pick up the handset, or press Hook. 2. When vou hear a dial tone, press the desired One Touch key. 3. If you used Hook, pick up the handset when the call is answered. If you try to use a One Touch number that has not been registered, you will hear a warning sound and the display will carry a message reading, NOT REGISTERED. The display will return to normal after 2 seconds. Speed Dialing 1. Pick up the handset or press Hook. 2. When you hear a dial tone, press Speed Dial and then the two-digit Speed Dial number. 3. If you used Hook, pick up the handset when the call is answered. Using Keys with the Telephone - Press Redial/Pause to insert a 3.5 second pause between numbers. - Press Hold to put a call on hold. You canreplace the handset without disconnecting the call. You must pick up the fax handset to release the call from Hold. - Press # to switch the dialing type from “pulse” to “tone” temporarily. This key also is used for push-button services, such as those offered by banks, credit card companies, or paging services. On Hook Dialing When you make a call using Hook, you can listen to the other end through the one- way speaker of the fax machine, but the other party can not hear you unless you pick up the handset. Álso, if you press Hook again before you pick up the handset, the call will be disconneeted. Dialing Access Codes and Credit Card Numbers You can store very long dialing sequences by dividing them and setting them up as One Touch and Speed Dial numbers. Then while dialing, you can combine two or more One Touch and/or Speed Dial numbers and even include manual dialing using the dial pad. You can use these numbers in any combination. The combined number will be dialed, in the order you entered it, as soon as you press Start. For example: You store "555" on One Touch 01 and "7000" on One Touch 02. If you press One Touch 01, 02 and Start, you can dial "555-7000". To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. So, if you press One Touch 01 and press 7001 using the dial pad, you can dial "555- 7001". Using access codes is easy. Sometimes you may want to choose from the among several long distance carriers when you make a call; rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as Une Touch and Speed Dial numbers. NOTE: You can set up phone credit card numbers the same way. However, when using combined dialing, do NOT send a cover page because your credit card number will be on it! Searching the Telephone Index Once you have stored a name and number as a One Touch number or as a Speed Dial number, you can search for that name alphabetically using the Telephone Index. You can dial a number directly from the Telephone Index. (09/12/1998 15:25 ) 1. Press Tel-index. | ([ TEL. INDEX —) 2. Use the dial pad to enter the first ( NJ OFFICE ) “Character of the stored name, and | press — (left arrow) or m= (right arrow) to find the name. 3. Pick up the handset, or press Hook. 4. Press Start to begin dialing. ( Nd OFFICE ) - Return the handset to its cradle or press Hook to cancel the call. 6. SENDING FAXES A) DOCUMENT BASICS The Size of Your Documents 148mm 216mm (8.5") N 216mm (8.5") | (5.8") | 4mm _| | 208mm (8.2") | | 4mm Y = | An нь 100mm < Minimum 1 e = £ EE „” <r = E > Ss Maximum 7 Е scanned 7] E = (printed) = area Е © <F Е = Y 8 5 у A The size of the documents you want to send by fax should not be larger (or smaller) than your fax machine can accommodate. The documents should each be between 5.8 and 8.5 inches (148 and 216 mm) wide and between 3.9 and 35.4 inches (100 and 900 mm) long. The maximum width of the scanned area, that can be printed on the recording paper of the recipients fax, is 8.2 inches (208 mm). How to Insert the Document To send a fax, first insert the document you wish to send, face down, in the | Al document feeder. The top edge of the document should go in first, or the fax will be received upside down. | To prevent the document from going crooked as it is fed, adjust the paper guides dOoL to fit the width of the document. | NOTICE | About the Documents You Send... Do not use documents that are curled, wrinkled, folded, ripped, or that contain staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric. Curled Folded Staples Tape Wrinkled Ripped Paper Clip The Auto Document Feeder (ADF) The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax machine, one at a time. The thickness and weight of the documents should fall into the following categories: Thickness: For one sheet: 2.8 x 10* to 4.7 х 10 inches (0.07 to 0.12 mm). For multiple sheets: 2.8 x 10%* to 3.9 x 10* inches (0.07 to 0.10 mm). Weight: For one sheet: 0.07 x 10% to 0.121 x 10* Ibs/inch* (52 to 85 g/m”). For multiple sheets: 0.07 x 103 to 0.114 x 10°? lbs/inch? (52 to 80 g/m?). Before inserting documents into the document feeder, fan the sheets of paper to make sure the documents are not stuck together. Then tap the leading edge on a flat surface so all the pages are even when placed in the feeder. Make sure you always place the documents in face down. Getting Ready to Send a Fax Setting the Resolution (Temporary Setting) You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any time before you press Start or Copy. You can choose a setting by pressing the Resolution key. (oO means light off. N "e means light on.) STANDARD O Fine The STANDARD resolution can be used for most typewritten Photo text. When the STANDARD setting is on, both lights are off. O S.Fine Transmission speed is normal. A, FINE © Fine The FINE resolution is an ideal setting to use if you want to send Photo documents that have small print. When the FINE setting | is On, O SFine the FINE light will be lit. Transmission speed is slower than STANDARD. SUPERFINE = O Fine The SUPERFINE resolution is a good setting to use for documents | Photo with very small print or artwork. When the SUPERFINE setting e S.Fine Ison, the S. FINE light will be lit. A ~ Transmission speed is slower than FINE. I, PHOTO e Fine The PHOTO resolution is ideal for sending documents that have Photo varying shades of gray, such as photographs. The PHOTO setting S Fine !$ on when both lights are lit. Transmission speed is slower than FINE. To set different resolutions for each page of a multipage document, refer to “Multiple Resolution Transmission” on page 50. Setting the Contrast (Temporary Setting) The fax machine has automatic contrast control, but if you are sending or copying a document Use SUPER LIGHT to send a very light document. Use SUPER DARK to send a very dark document. . Insert the documents face down into the feeder. 2. Press Function. 3. Press 1. 4, Press 4. The display will alternate messages. . Use — (left arrow) or => (right arrow) to select one of the settings, AUTO, S.LIGHT, or S. DARK. Example: S.LIGHT. | 6. Press Set. 7. Press Stop to exit. C С. C that is very light or very dark, you may want to set the contrast yourself, (09/12/1998 15:25 ) [ MEMORY 100% | [ FAX: NO. & START ) [ COPY: PRESS COPY ) [ 1. TEMP.SETTINGS ) [ 1. TEMP.SETTINGS ) ( 4.CONTRAST | ( CONTRAST : AUTO (SELECT € > & SET ) ( CONTRAST:S.LIGHT ) ( 4.CONTRAST ) ( FAX: NO. & START |) ( copy: PRESS COPY ) Then start the fax sending operation (see page 40) or copy (see page 80). ) > J Sending a Fax There are 4 basic ways to send a fax: 1) Manual transmission: You can talk or listen to the other party before you send a fax by picking up the handset and dialing the number. After the other party has finished talking and has pressed the Start button, you will be able to send your fax by pressing your Start key and placing the handset in its cradle. (If you call and all you hear is “the chirping sound of a fax machine, you can go ahead and press your Start key, and then replace the handset.) 2) Automatic transmission: You can send a fax without picking up the handset or without pressing | Hook by ~ dialing the fax number and then pressing Start. a. One Touch Dialing Press one of the One Touch keys. (The numbers must be stored beforehand. See pages 29-30.) Then press Start. b. Speed Dialing Press Speed Dial, then use the dial pad to enter a two-digit number. For example, press 05 for 5. (The numbers must be stored beforehand. See pages 31-32.) Then press Start. c. Telephone Index You can use the Tel-Index to make telephone or fax calls. (See page 36.) 3) Timer transmission: Itis possible to send documents at a later time by using the TIMER function. (See pages 43-45.) 4) Real time transmission You can send documents in real time without using memory. Talking to the Other Party When Sending a Fax When you are sending a fax manually and you hear the recipient’s voice instead of fax tones, you can use the handset to have a conversation. If you want to then send a fax, ask the person on the other line to press Start and when you hear fax tones you can press Start to hegin sending your fax. J N Sending a Fax Automatically (09/12/1998 15:25 ) 1. Insert the documents face down ( MEMORY 100% ) into the feeder. | «a FAX: NO. & START > ( COPY: PRESS COPY ) 2. Enter a fax number. ( NJ OFFICE ) Example: One Touch dialing. © Press Start. ( MEMORY #01 100% ) The fax machine starts scanning the docu- ment and the display indicates the job ( DIALING #01 ) numbers and how much memoryisavail- ( SENDING #01 P.O1 ) able. Then the fax machine will start dialing if it 1s not sending, receiving or — printing the other documents. Dual Access If the document feeder is empty, you can place a document in the feeder, set temporary settings except for Timer and Polling, dial a number, and begin scanning fax into memory, even when the fax machine is receiving a fax or sending a fax from memory. The screen displays the new job number and how much memory is available. NOTE: Your fax machine can store 13 messages, including the document that is being sent. If the memory is full or vou try to send the 14th message, the fax machine will dial and send the fax in real time (that is, dial, connect, scan and send without using the memory). If the fax machine is idle, it dials immediately. If the fax machine is busy sending or receiving, the display shows FAX RESERVED #XX and prompts you to enter the next reserved fax. The fax machine begins dialing as soon as the current job is finished. Memory usage is flexible and your fax machine allocates it in segments while you are receiving, the memory available for sending will be reduced. If You Get a MEMORY FULL Message If the memory becomes full when scanning page one, the display shows "PRESS STOP KEY", then press Stop to abort the job. If the memory becomes full on page 2 or more of a multi-page document, you will be prompted to press Start to send the portion already scanned, or Stop to abort the job. Sending a Fax in Real Time (Temporary Setting) Manual Transmission is real time transmission and does not use memory. You can send your documents in real time without using memory when you do not want to use memory orthe machine's memory is getting full. Âs soon as the phone line is free, the fax machine starts dialing and sending the fax. 1. Insert the documents face down into the feeder. 2. Press Function. 3. Press 1. 4, Press 8. 5. Press —« (left arrow) or => (right arrow) to switch to ON. 6. Press Set. 7. Press Stop to exit. 8. Enter fax number and press Start. The machine starts dialing. Sending a Fax Manually (09/12/1998 15:25 ) ( MEMORY 100% ) FAX: NO. 8 START y ( COPY: PRESS COPY ) (1.TEMP.SETTINGS ) [ 1. TEMP.SETTINGS ) (8.REAL TIME TX) ¢ (REAL TIME TX: ON J ( SELECT € + & SET ) (REAL TIME TX: ON) C8.REAL TIME TX ) CENTER FAX NO. J ( PRESS START KEY ) Manual Transmission is real time transmission and does not use memory. 1. Insert the documents face down into the feeder. 2. Pick up the handset or press Hook and listen for the dial tone. 3. Enter the fax number. You can use manual dialing, One Touch dialing, Speed Dialing, or Tel-Index. (09/12/1998 15:25) (MEMORY 100% ) FAX: NO. 8 START qa тор > (COPY: PRESS COPY ) (CENTER FAX NO. J (PRESS START KEY |) ( NJ OFFICE В 4. When you hear a fax tone, press (SENDING ) Start. Your fax machine will begin sending the documents. 5. Return the handset to its cradle, if you did not use Hook. Automatic and Manual Redialing If a number you have dialed is busy or your call did not go through for some other reason, you can redial that number. There are two ways to redial: “automatic” and “manual.” Automatic redialing can be used only for faxes that were sent using automatic transmission—not for telephone calls. The fax machine automatically will redial the number 3 times at 5 minute intervals before giving up. When you press the Redial/Pause key (manual redialing), the fax machine will redial the last number that was dialed. | Optional Settings When You Send a Fax Manually * Resolution (See pages 38, 51.) * Contrast (See page 39.) e Cover Page (See pages 51-55.) * Overseas Mode (See page 49.) * Call Reservation (See pages 55-56.) Printing Page Headers Your fax machine can print a page header on the top of every fax you send. It is printed on the receiving party’s fax paper. It contains the date and time of transmission, your fax number and name (Station ID), and page number. Of course you must register your Station ID beforehand for that information to be available. Transmission Date and Time Station ID ‚ Раде Number | | | | 09/12/1998 15:25 4155554444 BROTHER PAGE 91 C) ADVANCED FAX TRANSMISSIONS Setting the Daily Timer (for Delayed Transmissions) The Daily Timer function lets you send a fax at a preset time every day. This is handy for sending delayed jobs that must go out at the same time daily. Once you enter the time, you don’t have to enter it again. The selling will stay the same until you change it. So you can use it every day, or only on days when you need it. (09/12/1998 15:25 ) 1. Press Function. [ 1.TEMP.SETTINGS ) 2. Press 7. | ( 7.SETUP SYSTEM |) 3. Press 2. | ( 2.DAILY TIMER ) 4. Enter the time in 24-hour format ( ENTER TIME:00:00 ) Example: 19:45 (7:45 PAL) (ENTER TIME:19:45 ) 5. Wait for two seconds, press Stop to ( 2.DAILY TIMER CO) exit. Delayed Transmission You can use the timer to send documents at a later time (up to 24 hours later). When the preset time is displayed, accept it or enter a new time if needed. Your fax machine also will produce a report, the “Delayed Sending Report”, after the fax is sent. You can set up to 13 different documents for delayed transmission including une document for a delayed broadcast transmission, (If the fax machine has jobs in memory, the number of documents you can set up is reduced.) (09/12/1998 15:25 ) 1. Insert the documents into the ( MEMORY 10 0% ) feeder. a FAX: NO. 4 START), ( COPY: PRESS COPY ) 2. Press Function. = ((1.TEMP.SETTINGS ) 3. Press 1. | (1.TEMP.SETTINGS ) 4. Press 1. ( 1.TIMER | ) Y using de ía pad age CSET _TINE=00:00 Example: 19:45 (7:45 P.M.) (SET TIME=19:45 ) 6. Wait for two seconds. | ( 1.DOC 2.MEMORY ) 7. Press 1 or 2 to make your selection. ( 1.TIMER ) If you select 1. DOC, the fax machine starts scanning the document at the time it 1s sent. Tf you select 2 MEMORY, the fax machine starts scanning the document immediately, so you can retrieve your original now. 8. Press Stop. «a ENTER FAX NO. J ( PRESS START KEY |) 9. Enter the fax number. ( NJ OFFICE ) 10.Press Start. (09/12/1998 15:25) The fax machine will wait until the specified time to call. Broadcasting Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include up to 40 One Touch locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 190 locations if you do not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and number of locations used for broadcasting. If you broadeast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. However, the easiest way to broadcast is to first combine frequently used One Touch and Speed Dial numbers as a Group, which uses up a One Touch key. (Remember, you can have up to six Groups and auto dial numbers can be included in more than one Group.) Then by pressing Broadcast between each location, you can include One Touch, Speed Dial, Groups, and manual dialing using the dial pad in the same broadcast. Use the Telephone Index to help you choose the numbers easily. | After the Broadcast is completed, a Broadcast Report will be printed automatically to let you know the results. Getting Familiar with the Broadcasting Function * To stop the broadcast in progress, press Stop. The LCD display asks if you want to cancel all locations or only the location that is being sent. * Enter the long dialing sequence numbers as you normally would, keeping in mind that each key counts as one location, so the number of locations you can call becomes limited. * If the line is busy or for some other reason a connection could not be made while broadcasting, the fax machine will redial the number automatically. (See page 43.) | E. Ifthe memory is full, press Stop to abort the job or press Start to send the portion | that is in the memory (Gf more than one page has been scanned.) (See pase 41 ) * ( 09/12/1998 15:25 ) 1. Insert the documents into the ( MEMORY 100% ) feeder. (FAX: NO. & START), | (COPY: PRESS COPY J 2. Enter the One Touch, Speed Dial, ( BROTHER В dial pad keys, group number, or Tel-index. Example: Group number. 3. Press Broadcast. ( ENTER FAX NO. В You will be prompted to enter the | Co PRESS START KEY o fax number. | — - 4. Enter the next fax number. ( LONDON OFFICE ) Example: Speed Dial number. | 5. Press Broadcast. С ( ENTER FAX NO. J ( PRESS START KEY ) 6. Enter the next fax number. | [123456789 D Example: Manual dialing, using the dial | pad. 7. Press Start and the fax machine ( MEMORY #01 100% ) will read the documents into memory, and then start sending faxes to all the numbers you entered. ( DIALING #01 В NOTE: Previously entered jobs still in memory will be sent first. Interrupting the Timer and Polled Job Yuu can send a fax wilhwul canceling the Timer (see pages 43-40) or Polled Waiting with documents in the feeder (see pages 84-85) by “interrupting” it. When you interrupt the Timer to send a “new” set of documents, the fax machine does not automatically redial the number if it was busy. Also, you can not use the function mode if you have interrupted the Timer or Polled Waiting. Example: TIMER WAITING with a document in the feeder. ( TIMER WAITING | 1. Press Function. (1.TEMP.SETTINGS ) 2. Press 0. ( O.INTERRUPT ) 3. Wait for two seconds. ( REMOVE DOCUMENT ) 4. Remove documents from the fax [ INSERT DOCUMENT |) machine. 5. Place the “new” documents into the С { FAX OR COPY ) > feeder. ( FUNC 0 TO RESET ) 6. Enter the new fax number for the ( DIALING ) documents you are sending now, then press Start. | SENDING P.O1 ) 7. After the transmission is finished, ( INSERT DOCUMENT ) place the “old” documents back into the feeder. q OR COPY ) > (FUNC 0 TO RESET_) 8. Press Function and 0 to restore the ( O.INTERRUPT ) timer. ( TIMER WAITING ) Checking Job Status You can check which jobs are in the memory waiting to be sent by pressing Function and 2 in case the fax machine is idle. If you check any jobs while the fax machine is sending or receiving a fax, press Stop to check jobs in the memory. Then use —«1 (left arrow} or » (right arrow) to check two or more jobs. Canceling a Job 1) To cancel a job while the document is being scanned into memory, press Stop. The job is canceled. The fax machine ejects the document by pressing Stop again. 2) Ifthe fax machine is idle, you can cancel a job after the document is scanned into memory, by pressing Function and 2. If the machine has only that job, the screen displays 1. CLEAR 2. EXIT with the job number. Press 1 to cancel the job or press 2 to continue the job. If the fax machine has more than one job in the memory, the screen displays the job numbers. - Use —= (left arrow) or m= (right arrow) to select the job you want to remove. Press Set, then press 1. The selected job is cancelled. 3) Ifthe fax machine is busy, press Stop to cancel a job. Use —« (left arrow) or => (right arrow) to select the job you want to remove if there is more than one job in memory. Then press Set and press 1. If the machine has only one job, the screen displays 1. CLEAR 2. EXIT. Press 1 to cancel the job or press 2 to continue the job. Example: You press Function and 2 to cancel a job while the fax machine is idle. 1. Press Function. 2. Press 2. Any waiting jobs will appear in the dis- play. In the event that no jobs are wait- ing to be processed, a "NO JOB WAIT- ING" message will appear in the display. 3. Use — (left arrow) or => (right arrow) to select the job you want to cancel. 4. Press Set. 5. Press 1 to cancel the selected job, or 2 to exit without canceling. If 1 is selected, the job will be canceled and the next job will appear in the display. 6. Press Stop to exit. ( TIMER WAITING ) ( 1.TEMP.SETTINGS ) ( 2.REMAINING JOBS ) q 123456789 )-, ( SELECT € > 4 SET) ( #02 ABC OFFICE |) q ABC OFFICE > ( 1.CLEAR2. EXIT ) q NJ OFFICE y ( SELECT € > 4 SET) ( 2.REMAINING JOBS ) NOTE: If you want to cancel documents waiting for broadcasting and the fax machine already started sending the document to one of the locations, you have to cancel both the job that is now being sent and the remaining jobs to the other locations in the broadcast. D) FAX TRANSMISSION OPTIONS Setting the Overseas Mode (Temporary Setting) If you experience difficulty with sending faxes overseas, you may want to use the Overseas mode. Using the Overseas mode is an effective way to send faxes overseas. [ 09/12/1998 15:25 ) 1. Insert the documents into the ( MEMORY 100% ) feeder. a FAX: NO. & START) ( COPY: PRESS COPY ) 2. Press Function. ( 1.TEMP.SETTINGS ) 3. Press 1. | ( 1.TEMP.SETTINGS |) 4. Press 6. ( 6.0VERSEAS MODE |) ( (LOVERSEAS:OFF J ( SELECT € > 8 SET) 5. Press — (left arrow) or m= (right [ OVERSEAS:ON ) arrow) to switch to ON. 6. Press Set. | ( 6.0VERSEAS MODE ) 7. Press Stop to exit. | a ENTER FAX NO. J ( PRESS START KEY |) S. Then start the fax sending operation. (See page 40.) After sending your fax, the overseas mode will switch itself OFF. Setting Your Fax Machine for Multiple Resolution Transmission (Temporary Setting) | This is a temporary setting for the current transmission job only. You can set the resolution of the documents you send by pressing Resolution, Once you set the resolution, all the pages will be sent at the same resolution. However, there may be times when you want to send some pages at one resolution, such as “standard”, and other pages in another resolution, such as “Photo.” If you send all pages in Photo resolution, for instance, it would take a great deal of time. It is better to specify the resolution for each page to minimize transmission time. This is made possible by using the 1.TEMP. SETTINGS function. | | ( 09/12/1998 15:25 ) 1. Insert the documents into the ( MEMORY 10 0% ) feeder. qt NO. 8 START J ( COPY: PRESS COPY ) 2. Press Function. | ( 1.TEMP.SETTINGS ) 3. Press 1. | (1.TEMP.SETTINGS J 4. Press 5. (5.RESOLUTION ) ( PAGE O1:STANDARD )- (SELECT € > 4 SET) 5. Press —« (left arrow) or m= (right | ( PAGE O1:FINE В arrow) to find the resolution you want for the first page of your documents. Example: FINE, 6. Press Set. ( PAGE 072:FINE _) Return to Step 5 to set the resolution for Page 2 and the following pages. 7. When you finish setting the (FAX = NO. & START ) resolution for all your pages, press C > Stop. (COPY: PRESS COPY) 8. Enter the fax number. 9. Press Start. Theresolution will revert to STANDARD after the documents have been sent. Sending a Fax with an Electronic Cover Page Message An automatic Cover Page will allow you to send details of who the fax is going to, who it is from and when it was sent. This is what the Cover Page looks like: 09/12/1998 15:25 === COVER PAGE === TO: NJ OFFICE | (1) FAX:14155551212 FROM: BROTHER (2) FAX: 4155554444 TEL: 4155554445 03 PAGE[S] TO FOLLOW (3) COMMENT: PLEASE CALL (4) (1) The “TO” information comes from the One Touch or the Speed Dial memory. If you are dialing manually, the name of the destination will be left blank. (2) The “TROM” information comes from the Station ID. (3) The number of pages you are sending. When Cover Page is sent each time by using the automatic settings (see page 53), the number of pages will be left blank. If you have used the temporary Cover Page setting (see pages 54-55}, the number of pages you entered will be listed. (4) Your comments. You may customize the comments. Selecting a Comment for the Cover Page You can choose one comment from among 6 options. The first option is to send no comment at all. The next 3 are built-in comments, and the last two are ones you can enter yourself. (For more information see below “Customizing Your Cover Page Comment”.) 1. COMMENT OFF 2. PLEASE CALL 3. URGENT 4. CONFIDENTIAL 5. (Your own customized comment up to 27 characters.) 6. (Your own customized comment up to 27 characters.) Customizing Your Cover Page Comment You can customize the comment on your Cover Page as follows: 1. Press Function. 2. Press 7. 3. Press 6. 4. Press — (left arrow) or m= (right arrow) to select 5 or 6 where you wish to store a comment. Example: 5. 5. Press Set. 6. Enter your customized comment using the dial pad (up to 27 characters). (See pages 23-24 for more details.) Example: TOP SECRET. 7. Press Set. 8. Press Stop to exit. C ( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) ( 7.SETUP SYSTEM ) ( 6.SET COVERPAGE ) >. | ) ( SELECT € > 4 SET) (5. В (5._ ZZ) ( 5.TOP SECRET В ( 6.SET COVERPAGE ) > Printing a Sample Cover Page You can print a sample Cover Page to check the format. 1. Press Function. 2. Press 3. 3. Press 4. 4. Press Start. (09/12/1998 15:25 | ( 1.TEMP.SETTINGS ) (_ 3.PRINT REPORTS ) (4. СОМЕВРАСЕ ) ( PRESS START KEY ) (PRINTING ) To Always Send a Cover Page If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page to ON or OFF: (09/12/1998 15:25 ) 1. Press Function. ( 1.TEMP.SETTINGS ) 2. Press 5. ( 5.USER OPTIONS |) 3. Press 3. В (_ 3.COVERPG ON/OFF |} LCOVERPAGE: OFF J ( SELECT € > & SET ) 4, Press — (left arrow) or m= (right ( COVE RPAGE: ON ) arrow) to choose ON or OFF. | * Example: ON. | 5. Press Set. «a 1.COMMENT OFF > ( SELECT € > 4 SET) 6. If you selected ON, you must select ([ 2.PLEASE CALL ) a comment, by pressing —« (left - arrow) or => (right arrow). Example: 2.PLEASE CALL, (See page 51) | | 7. Press Set. | ( 3.COVERPG ON/OFF ) 8. Press Stop to exit. Sending an Automatic Cover Page If you have the Cover Page ON/OFT setting to ON, the total number of pages will not be printed on the Cover Page. Also, the comment you selected when you set it to ON will be printed on all the Cover Pages you send. Sending a Fax When the Cover Page Is ON 1. Insert the documents into the feeder. The display will say COVERPAGE ON for one second. 2. Enter the fax number. 3. Press Start. Your fax machine will begin transmitting the Cover Page and original document. Sending a Cover Page (Temporary Setting) 1. Insert the documents into the feeder. 2. Press Function. 3. Press 1. 4, Press 7. 5. Press — (left arrow) or m= (right arrow) to select ON or OFF. Example: ON. 6. Press Set. 7. Press — (left arrow) or m= (right arrow) to select the comment you want. Example: 2.PLEASE CALL. 8. Press Set. 9. Enter the number of pages you are sending. (Enter 00 to leave the number of pages blank.) (09/12/1998 15:25 ) ( COVERPAGE ON В ( MEMORY 100% ) a FAX: NO. & START J ( COPY: PRESS COPY ) ( Nd OFFICE ) ( SEND COVERPAGE |) (_ SENDING #01 P.01 ) ( 09/12/1998 15:25 ) ( MEMORY 100% ) CL FAX: NO. & START Jy ( COPY: PRESS COPY ) ((1.TEMP.SETTINGS ) ((1.TEMP.SETTINGS ) (_ 7.COVERPAGE — >) ( LCOVERPAGE: OFF J) [ SELECT € > 4 SET) ( COVERPAGE : ON В (CI COMMENT OFF J ( SELECT < > 4 SET) (2.PLEASE CALL || [ TOTAL PAGES? :00) (_ TOTAL PAGES? :02 ) 10. Wait for two seconds. | 7 .COVERPAGE | 11. Press Stop to exit. «a ENTER FAX NO. )> | ( PRESS START KEY ) 12. Enter the fax number. ( NJ OFFICE ) 13. Press Start. ([ SEND COVERPAGE ) ( SENDING #01 Р.01 ) Sending a Fax with Call Reservation (Talking to the receiving party after fax transmission.) You can send a fax and then talk to the recipient using the Call Reservation feature. After your fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can pick up your handset and start a conversation. If you have both Call Reservation and Call Back Message set to ON and the recipient does not pick up the handset when it rings, your fax machine will leave a fax message asking the recipient to call you. Using the Call Reservation Function * There are some fax machines that will not respond to this function. + When you use auto redialing, you cannot use the Call Reservation function, but if Call Back Message is ON, your fax machine will leave a Call Back Message asking ask the other party call you. * You can not use Call Reservation with the Delayed Transmission or with the Polling function. * You mustregister your Station ID number to turn the Call Back Message to ON. (See pages 28-29.) (09/12/1998 15:25 ) 1. Insert the documents into the [ MEMO RY 100% ) feeder. c FAX: NO. & START J (COPY: PRESS COPY ) 2. Press Function. ( 1.TEMP.SETTINGS ) 3. Press 1. ( 1.TEMP.SETTINGS ) 4. Press 3. ( 3.CALL RESERVE ) e CALL RESERVE:OFF a ( SELECT € > 4 SET) 5, Press —« (left arrow) or => (right [ CALL RESERVE:ON |) arrow) to select Call Reservation ON or OFF. Example: Call Reserve ON. 6. Press Set. с CALL BACK:OFF _) | [ SELECT € > 4 SET | 7. Press —— (left arrow) or => (right ( CALL ВАСК: ОМ ) arrow) to select Call Back Message ON or OFF. Example: Call Back Message ON. | 8. PressSet. [ 3.CALL RESERVE |) 9. Press Stop. | «a ENTER FAX NO. ) ( PRESS START KEY ) 10.Enter the fax number. ( NJ OFFICE ) 11.Press Start. ( DIALING #01 |) 12.Pick up your handset if it rings. 09/12/1998 15:25 ——— CALL BACK MESSAGE —— TO: NJ OFFICE FAX: 14155551212 FROM: BROTHER PLEASE CALL AT LTEL]I 4155554445 [FAX] 4155554444 Printing the Call Back Message > > You can print a Call Back Message to check the format. (09/12/1998 15:25 ) 1. Press Function. | [ 1. TEMP.SETTING |) 2. Press 3. ( 3.PRINT REPORTS |) 3. Press 5. | ((5.CALL BACK MSG |) ( PRESS START KEY ) 4. Press Start. | ( PRINTING |) ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature, If they do, you may send and receive fax messages that are continuously checked for their integrity. | Sufficient memory must he available in your machine for this feature to work. Error Retransmission Error Retransmission is helpful when the receiving machine does not have ECM. Even though your machine can not check the integrity of the message, it will send the affected page(s) again after occurrences of accidental noise have caused an error. This feature is available only for memory transmission (see pages 40-45). ( 09/12/1998 15:25 | 1. Press Function. Ш ( 1.TEMP.SETTINGS ) 2. Press 5. | | ( 5.USER OPTIONS |) 3. Press 4. ( 4.ERROR RE-TX >) _ERROR RE-TX:0FF J [ SELECT € > 4 SET) 4. Press — (left arrow) or » (right [ ERROR RE-TX:ON ) arrow) to choose either ON or OFF, Example: ON. 5. Fress Set. | ° (4. ЕВВОВ RE-TX ) 6. Press Stop to exit. 7. RECEIVING FAXES AND OTHER CALLS A) BASIC SETUP TO RECEIVE FAXES Selecting an Answer Mode There are four different answer modes for your fax machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the Auto and F/T lights to the setting you want to use. For more detailed information about a particular mode, please refer to the page number in the right column. NOTE: The lighted indicators mean © = not selected “g~ = is selected and lit Mode Light How it works When to use it Page # 1. Manual O Fax Youcontrol the phoneline | Use this mode when you | 59 (manual receive) TAD and must answer every | are using a computer call yourself, modem on the same line or O FT if you receive very few fax messages. You can also use this mode with Distinctive Ringing. 2. Fax Ne Fax The fax machine | For dedicated fax lines. | 59 (automatic - TAD automatically answers | You can not receive a voice receive) every call as a fax. call but you can call out. O FIT 3. F/T O Fax The fax machine | This mode is for when | 60 (Fax/Telephone) TAD controls the line and | you are not using an automatically answers | answering machine. @. F/T every call. Ifthecallisa | You ean not have an fax it will receive the | answering machine on fax. If the call is not a | the same line, even if it fax it will ring for you to | is on a separate jack on pick up the call. the same line. You can not use the telephone company’s Voice Mail in this mode, 4. TAD Y Fax The answering machine | You must have an external | 70 (External | TAD controls the phone line | answering machine Telephone and answers every call. | plugged into the fax Answering So FIT As soon as the TAD | machine for this mode to Device or answers, the fax machine | work properly. It will not machine) listens for fax tones. If it | work with the telephone hears them it will take | company’s Voice Mail over the call and receive | services. The TAD mode the fax message. can be set so you have time to answer calls before the TAD picks up. You do not have to change modes when you are in or out. | *NOTE: » In TAD mode the Ring Delay and F/T Ring Time settings on the fax machine do not apply! The number of rings is set on the external answering machine, which overrides the settings on the fax machine. * In F/T mode you must set the Ring Delay and F/T Ring Time. If you have extension phones on the line, set the Ring Delay to 4 rings. Manual Reception (Manual Mode) When you set the Answer Made to Manual, yon must answer each i incoming ¢ call yourself Here is what you should do when using Manual Mode: If You Get a... Then You Should... 1. Regular phone call Talk as you normally would. 2. Phone call and request Press Start when finished talking, and replace the handset. to send a fax NOTE: Sender must also press Start. | | 3. Fax tone... | | Press Start, and replace the handset. Automatic Fax Reception (Fax Mode) You can automatically receive all your faxes in Automatic Fax Reception mode (Fax light is ON). Select this mode by pressing Mode. Setting the Ring Delay You can set the number of rings before the fax machine will answer the line. (09/12/1998 15:25 ) 1. Press Function. 2. Press 6. 3. Press 2. . Press —« (left arrow) or m (right arrow) repeatedly until you find the number of rings you want. Example: 00. When you set 00, you can receive your incoming faxes with no rings. 5. Press Set. . Press Stop to exit. ( 1. TEMP.SETTINGS ) (6. TEL OPTIONS ) (2.RING DELAY ) RING DELAY:02 =, ( SELECT € > 4 SET) ( RING DELAY:00 ) ( 2.RING DELAY В The FIT Switch (Fax/Telephone Mode) When you share one line for your telephone and fax machine, in the F/T switch mode, the fax machine can determine whether an incoming call is a fax or a telephone call. (See Chart below.) | Incoming Call | The fax machine | You pick up any picks up after Ring extension within Ring The fax machine and all Delay elapses. extensions in the home Delay selection. Will ring for 0-4 rings (Ring Delay-see page 59). The fax machine picks up | You must manually the call and automatically determine if it is a detects whether it is a fax | | voice or fax call. I or voice call. : Automatic Voice call or Automatic or fax call manual fax call manual fax call Voice call Fax reception is Only the fax handset | | A) if you are at the Talk as automatically rings (double ring) fax machine, press normal. activated. | for you to pick up. | Start. | | The handset will ring B) If you are at an | for 10-60 seconds “extension phone, (F/T Ring Time-see you can transfer The fax message | | page 61). | the fax call to the fax {is received. unit by pressing your | Remote Activation Code (*51-see pages 67-69). y | y y The caller may The caller stays You pick up hang up, but on the line through the fax handset. the F/T ringing the entire 10-60 second will continue F/T Ring Time. | for 10-60 seconds. | Talk as normal, or press Start The fax mode key to receive a IS activated. manual fax. The caller may hang up. NOTE: The caller may hang up, but the F/T ringing will continue for 10-60 seconds. Setting the F/T Ring Time You can specify the maximum time you want the fax machine to ring (double ring) to notify you after it has answered a telephone call; there are four predefined settings: 10, 20, 30, or 60 seconds. During this time, only the fax machine will ring. No other phones on the same line will ring. 1. Press Function. 2. Press 6. 3. Press 4. 4. Press —« (left arrow) or m= (right arrow) repeatedly until you find the setting you want. Example: 10 SEC. 5. Press Set. 6. Press Stop to exit. Smoothing С. ( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS |] ( 6.TEL OPTIONS ) (4.F/T RING TIME ) ( RING TIME:20 SEC) (SELECT € > & SET ) ( RING TIME:10 SEC ) ( 4.F/T RING TIME | > The smoothing feature enhances the appearance of incoming faxes by making the lines smooth and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports you print. The initial setting is ON. 1. Press Function. 2. Press 5. 3. Press 1. 4. Press —« (left arrow) or => (right arrow) to choose ON or OF. Example: OFF. 5. Press Set, 6. Press Stop to exit. C (09/12/1998 15:25 ) (1.TEMP.SFTTINGS ) ( 5.USER OPTIONS - ((1.SMOOTHING = ( SMOOTHING: ON | ( SELECT € > & SET ) ( SMOOTHING:OFF 5 ( 1.SMOOTHING J > Setting the Size of the Paper There are three different settings for the size of the recording (printing) paper. The machine will automatically reduce and print the incoming data according to the size setting of the paper. 1. Press Function. 2. Press 5. 3. Press 6. 4, Press —«1 (left arrow) or => (right arrow) to select either LETTER, LEGAL or A4. Example : LEGAL 5. Press Set. See the REDUCTION setting in Function menu 5-5. (See page 63.) 6. Press 1 to change the reduction setting. If you press 2, the settings for the size of the recording paper remain unchanged. Example: Press 1. 7. Press — (left arrow) or => (right arrow)to select either AUTO, 100%, 93%, 87%, or 75%. Example: AUTO 8. Press Set. 9. Press Stop to exit. ( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) ( 5.USER OPTIONS | ( 6.RCD PAPER ) RED PAPER: LETTER J~ ( SELECT € > & SET ) ( RCD PAPER:LEGAL |) ( CHANGE REDUCT? CCT YES 2.N0 ) 5 [ REDUCTION:AUTO |) Ce SELECT € > 38 Se ( REDUCTION:AUTO |) ( 6.RCD PAPER ) Regardless of the actual size of the paper, the machine will calculate the reduction ratio by this setting. So when you change the paper, you must also change this selling to get the correct reduction. Your machine can be set to receive incoming fax documents on only letter, legal or A4 paper. Printing a Reduced Copy of the Incoming Document You can avoid separating data even ifthe document is longer than the paper by using this function to print a reduction of the document. There are two types of reduction: Auto Reduction and Fixed Reduction. | Auto Reduction Regardless of the original size of the incoming document, it will be reduced to fit on one page of paper. The machine will automatically calculate the reduction ratio by taking into account the size of the incoming document and the size of the paper you selected in Function menu 5-6. (See page 62.) Using Fixed Reduction Ratios You can choose to have incoming documents regardless of the size of the paper. The reduction ratios can be selected from among four choices: 100%, 93%, 87%, or 75%. ( 09/12/1998 15:25 ) 1. Press Function. ( 1.TEMP.SETTINGS ) 2. Press 5. | ( 5.USER OPTIONS ) 3. Press 5. (5. REDUCTION В ( REDUCTION: AUTO J ( SELECT € » & SFT ) 4. Press —=a (left arrow) or => (right ( REDUCTION: 93% В arrow) to select the reduction ratio you want: - If you want Auto Reduction, choose “AUTO”. - Clioose 93%, 87%, or 75% if you want Fixed Reduction. Example: 93% - Choose 100% if you want to record the same size. 5. Press Set. | ( 5.REDUCTION В 6. Press Stop to exit. | NOTICE * You can use Auto Reduction to reduce incoming dicuments to fit on one page of paper, only as long as the original document is no: longer than legal size. If the original is longer than legal size, the data will rot be reduced (see For Your Information below) and will carry over to print on a second page. * When you use Auto Reduction and you receive a1 incoming document that is smaller than your paper, no reduction will take place. * When selecting Fixed Reduction, you must consider the size of the paper as registered in Function menu 5-6. (See page 62.) Tf y »u selected letter size, you can choose a reduction of 93%, 87%, or 75%. If you sele ted A4 size, you can choose a reduction of only 93% or 87%. And if you selected l:gal size, you can choose only 93%. : Selecting the Ratios of Fixed Reduction Other party sends you a document the и Recommended Reduction Your paper size is: Do size of... | Ratio is: Letter document (8.5"x11") Letter 93% (mostly Domestic communications) Ad, Legal — 100% | Letter | 87% A4 document (8.21 1.6") Ad | 93% (mostly International communications) Legal | 100% Letter | 15% Legal document (8.5"x14") * ° | Legal 93% Reception into Memory (Out of Paper Reception) If the multi-purpose sheet feeder is empty, the L( D will display the message CHECK PAPER. Then please add more paper. (See [ ages 5-6.) Your fax machine will store incoming faxes in its memory automatically if it runs out of paper. The contents of the memory will be printed automatically when you replace the new paper. The memory will not be lost as long as you do not turn off the machine or disconnect the power. Setting the Print Density You can set print conditions with the following steps. Press —« (left arrow) to make the print lighter and m= (right arrow) to make the print darker . If the print is still too light or too dark, you can adjust it further by turning the Print Density Dial located in the right corner under the top cover. (Remove the drum unit to find the dial. See page 101 for more information.) 1. Press Function. 2. Press 5. 3. Press 9. The display will alternate messages. 4. Use — (left arrow) or => (right — arrow) to change the settings. 5. Press Set. 6. Press Stop to exit. Toner Save Function [ 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS |) ( 5.USER OPTIONS ) ( 9.PRINT DENSITY ) | MMEEEBACTIICICH ) © SELECT € > 4 SET) ( 9.PRINT DENSITY ) This function lets you extend the life of the toner by conserving its use. When the Toner Save is set to ON, the print appears somewhat lighter. This feature is also available when copying. The default setting is OFF. | 1, Press Function. DNS . Press 5. 3. Press 7. 4. Press — (left arrow) or => (right arrow) to select either ON or OFF. Example: ON. 5. Press Set. 6. Press Stop to exit. ( 09/12/1998 15:25) (1.TEMP.SETTINGS ) ( 5.USER OPTIONS |) (7. TONER SAVE ) ( (TONER SAVE:OFF >>, ( SELECT € > & SET ) ( TONER SAVE:ON В (7. TONER SAVE ) Speaker Volume There are three settings available for the Speaker Volume, OFF, LOW, or HIGH. This setting controls the loudness of the fax machine’s speaker, which is connected to the phone line. The initial setting is LOW, 1. Press Function. 2. Press 6. 3. Press 3. 4, Press —« (left arrow) or => (right arrow) to choose a setting either OFF, LOW, or HIGH. Example: HIGH. 5. Press Set. 6. Press Stop to exit. Ring Volume C (09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) (6.TEL OPTIONS — ( 3.SPEAKER VOLUME |} ( SPEAKER: LOW ) (SELECT < > & SET) ) ( SPEAKER:HIGH ( 3.SPEAKER VOLUME |} > You can set the Ring Volume to either OFF, LOW or HIGH. The initial setting is HIGH. Even if you select OFF, the Ring Volume is set LOW for F/T ringing, Call Reservation ringing and when the Distinctive Ringing mode is SET. 1. Press Function. 2. Press 6. 3. Press 5. 4. Press — (left arrow) or m= (right arrow) to choose either OFF, LOW, or HIGH. Example: LOW, 5. Press Set. 6. Press Stop to exit. С. (09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) ( 6.TEL OPTIONS ) ( 5.RING VOLUME —) (RING VOLUME:HIGH ) ( SELECT € > & SET ) ( RING VOLUME:LOW ) (5. RING VOLUME > B) REMOTE ACTIVATION What is Remote Activation If you answer a call that is a fax message, you can use the Remote Activation Code to make your fax machine take over the call. If your fax machine answers a telephone call that is for you, you can use the Remote Deactivation Code (#51) to pick up the call at an extension phone. (You do not need a code to take over a call at the fax machine.) You must use a touch tone phone. Connecting an External or Extension Telephone You may connect an external telephone to your fax machine, as shown below. Use the EXT > jack on your fax machine. Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device (TAD). An extension phone is a telephone that is plugged into a separate wall jack on the same line. wr External Extension Telephone Telephone If the external telephone is in use, the warning message EXT. TEL IN USE will be displayed on the fax LCD. When the handset on the fax machine is picked up, an alarm will sound. You can disconnect the external phone and switch to the fax machine’s handset by pressing Hook. ВЕ Using Remote Codes The Remote Activation Code (*51) is used in F/T and TAD modes. The Deactivation Code (#51) is used only in F/T mode. | Using the Activation Code When you are at the fax machine, you will probably answer incoming calls before your fax machine or answering machine is programmed to pick up. If you answer a call and no one seems to be on the line, assume it is a fax message. Do not hang up. You must activate your fax machine to take over the call first. (If you are holding the fax handset, just press the Start key and hang up.) If you are on an extension/external phone, press *51 and wait for your fax machine to respond before you hang up. After 3 seconds you will hear receiving tones (chirps) through the handset ofthe extension phone. Then hangup. You canrepeat the code as many times as needed. Your fax machine will take over the call and print the fax message. If your caller wants to talk before sending the fax, you can have a conversation first and then activate your fax machine with the code. a | | | The Remote Activation Code also can be used by your callers. When you are using a TAD, your outgoing message (OGM) should end with the statement “to send a fax, press *51”. (See the section on Connecting a Telephone Answering Device for more information.) Using the Deactivation Code When your fax machineis in F/T mode, sometimes it will answer a call that is not fax calling tones (a telephone call or manual fax). IL will respond with a double ring (short, short) to alert you to take over. Because it has already answered the call, only the fax machine will ring, extension phones are no longer connected to the call. Pick up any phone on the line, except an external phone connected to the fax machine. To take over the call at the fax machine: Pick up the handset of the tax machine and talk to the caller as usual. If no one is there or someone ig trying to send you a manual fax, press the Start key and replace the handset. Your fax machine will display RECEIVING and print the incoming fax message. To take over the call at an extension phone: Pick up the handset on another telephone and press #51 quickly during the silence between the double ring pattern. When the fax machine hears the code it will stop ringing and let you speak with the caller. If no one is on the line or someone is trying to send you a manual fax, send the call back to the fax machine (51). | Making the Remote Codes Easier to Use You can change the codes at any time. It may be easier for you and your callers to press the same key three times (Example: *** and 44). Although you can change the codes to any numbers you want, try to avoid using digits for the Activation Code. The Remote Activation Code can not match any number you dial. If you try to dial a phone number that includes the Activation Cade, your fax machine will go into receiving mode. | Troubleshooting Sometimes other equipment on your phone line reserves a key that is in the Activation or Deactivation code. (Some answering machines reserve the “*” key.) If the code you use to retrieve messages from your answering machinc causes the line to be disconnecled, try changing the Remote Codes. Change *51 to ### and #51 to 999. The Remote Activation and Deactivation Codes may not work with some telephone systems or telephone sets. NOTE: Ifyou accidentally pick up an extension phone when a fax message is being received, you may disrupt the transmission or render some portions unreadable. 4. 5. 6. 8. 9. Press Function. Press 7. Press 5. Press —« (left arrow) or => (right arrow) to choose ON or OFF. Example: ON. Press Set. Enter new remote code to activate. (Factory setting1s *51.) Then pres Set. - Enter new remote code to dcactivate. (Factory settingis #51.) Press Set. Press Stop to exit. (09/12/1998 15:25 ) [ 1.TEMP.SETTINGS ) ( 7.SETUP SYSTEM |) ( 5.REMOTE CODE ) [ REMOTE ACT.:0N |) «Q SELECT € > & SET ) ( REMOTE ACT. :O0N |) ( ACT.CODE:%51 ) ( DEACT.CODE:#51 | (5.REMOTE CODE —) > C) CONNECTING A TELEPHONE ANSWERING DEVICE (TAD) How to Use an External TAD with the Fax When you have a Telephone Answering Device on the fax phone line, the TAD will answer all the incoming calls. Your Brother fax machine will listen in on the line for fax CNG tones. If it hears them, it will take over the call and receive the fax message. If it does not hear fax tones, it will let the TAD continue playing the outgoing message so the caller can leave a voice message. The TAD must answer within 4 rings. The fax machine can not hear the CNG calling tones until the TAD answers the call. When the Ring Delay is set for 4 rings, only 8-10 seconds of CNG calling tones are left for the “handshake”. So you must strictly follow the instructions for recording your OGM. You must erase the incoming messages frequently on your TAD. When the TADs memory is full it will not answer any incoming calls (fax or voice). Set your fax machine's answer mode to TAD (Faz and P/T hghts on). Connecting an External TAD to the Unit You may connect an external TAD to your fax machine, as shown below. Use the “EXT.” jack on your fax machine. - Do not connect a TAD elsewhere on the same phone line. This will cause problems because your fax machine and TAD will both try to control the line. Flowchart of External TAD Reception | Incoming Call | y The call is picked up by the external TAD. (Maximum 4 rings.) | Fax reception is | —— | The calier must automatically Auto The external TAD Manual | Press your Remote activated by dialed outgoing message dialed Activation Code fax t . begins. to activate the fax tones fax call faxcall | {ax machine. ! | Voice call | | | В | The fax message is The fax message The caller leaves a ! received on paper. is received on voice message on the | —- paper. 1 — | external TAD. The cailer can also send a fax message. Hookup There is only one way you can hook up a Telephone Answering Device (TAD) on the fax phone line. The TAD must be plugged into the back of the fax machine in the jack labeled EXT, Your fax machine can not work properly if you plug the TAD into a wall jack. Follow these steps: 1. Plug the telephone line cord from the wall jack into the back of the fax machine in the jack labeled LINE. 2. Plug the telephone line cord from your TAD into the back of the fax machine in the jack labeled EXT. (Double check that the telephone line cord comes from the jack in the TAD for telephane line and not for telephone set.) 3. Put your fax machine in TAD mode by turning both the Fax and F/T lights on. 4. Set your TAD to 4 rings or less. (The fax machine’s Ring Delay setting does not apply). o. Turn the 'TAD's Answer mode to ON. 6. Record the OGM (outgoing message) on your TAD as explained below. Recording the TAD's Outgoing Message (OGM) The TAD's outgoing message is important because it must be set up to handle two kinds of fax receptions: automatic and manual. Timing is important. 1. Record 5 seconds of silence as the beginning of your message. (Your fax machine will be able to hear the fax calling tones, of automatic fax transmissions, before they stop.) 2. Limit your speaking to 20 seconds. 3. End your 20 second message by giving your Remote Activation Code for people sending manual faxes: “After the beep, leave a message or send a fax by pressing *51.” NOTE: Do not assume that most callers send faxes automatically. Many people do not realize they are not sending fax tones when they lift the handset or press Hook. Also, some machines may not send fax tones. D) DISTINCTIVE RINGING Distinctive Ringing What Is Distinctive Ringing? Distinctive ringing is a service offered by the telephone carriers that allows you to have several different numbers on one phone line, so you can have a separate number for your fax machine. Each number has its own distinctive ringing pattern. This way, when you get an incoming call, you can identify the number being called by its ring. Your local telephone company can provide more information about this service. The service is usually offered as a monthly charge to your normal telephone bill. a. What is the Advantage of Using the Distinctive Ringing Function? Using Dislinctive Ringing is the most efficient way to receive both fax and telephone calls on the same line. It is much easier for your callers who dial manually. The fax machine will answer with receiving tones so they will not have to press an activation code (TAD mode) or wait 30 seconds to hear fax tones (F/T mode). And the people who eall to talk on your main number, will not have to talk to your fax machine. Basically, it gives you two independent numbers without the higher cost of a second line. | Can My Fax Machine Use Distinctive Ringing? Yes, it has a distinctive ringing function that allows you to register the distinctive ringing pattern of an additional phone number on the line. The number you register must be the number you want to use as your dedicated fax number. Once you register the ringing pattern, the fax machine will be able to identify its own incoming calls and automatically receive faxes at that number. You can register only one ringing pattern. There are some ringing patterns that can not be registered. Can I Change the Setting Later? Yes, you can change or cancel the distinctive ringing setting at any time. You can switch it OFF temporarily and then turn it back ON. When you move or get a new fax number, change the distinctive ringing mode to SET so you can register the new number. How Will the Fax Machine Treat All Other Numbers? As long as the fax machine is set to Manual mode and you have registered its distinctive ringing number, the fax machine will answer only the registered number. When a call comes in to your main number (or additional distinctive ringing numbers), all the phones will ring until you or an answering machine pick up the call. (See the chart on page 73.) If you want the fax machine to allow a telephone answering device (TAD) to answer only the main number(s), you must leave the fax machine in Manual mode. You can plug the telephone answering device into either the EXT jack of the fax machine or into a separate phone jack. If the TAD is in the EXT jack, you will not hear the first two rings on the TAD. The TAD must be set to ifs maximum number of rings (at least 4 ring cycles). Otherwise, it will answer the registered distinctive ringing number before the fax machine has time to recognize the ringing pattern. Ifyou change the answer mode on the fax machine to Fax or F/T, that setting will override the Distinctive Ringing setup. In Fax or F/T modes, your fax machine will answer all the phone numbers (including its own ring pattern). How Does the Distinctive Ringing Function Work? Your telephone number will have the standard ring pattern of long long, while the new number could have a ring pattern of short short, long short, etc. When Distinctive Ringing is ON, you will not hear the first two rings of all incoming calls on the fax machine. Extension phones will ring as usual. If the fax machine recognizes the ring pattern, all ringing will stop and the fax machine will answer and automatically receive the fax message. Otherwise, you will hear the extension phones and the fax machine continue to ring. The fax machine always listens to at least two ring patterns before it answers, so do not pick up the phone during that time. You will quickly learn to recognize the ring pattern for faxes, so you will not be tempted to answer that number. Either you or a telephone answering device can answer the main number(s). Flowchart of an Incoming Call | Incoming Call Г All extension phones ring. fax machine is silent.” (The answer mode must | Registered | be Manual.) Distinctive Main number and other Ringing Number | | Distinctive Ringing Number(s). _ Y _ у | Fax machine automatically Fax machine begins receives and prints fax . ringing on third ring. message. T | | You answer the cal. | Telephone Answering Device (TAD) answers the call. “The fax machine always listens to at least two ring patterns before t answers, so do not pick up the phone during that time. Which Phone Number Should I Register? It is a good idea to keep your old number for its original purpose and to register the new number as your fax number. Remember to give the new fax number to your customers and colleagues. What Must I Do to Set up Distinctive Ringing? To use the Distinctive Ringing feature you must: 1. Get the distinctive ringing service from your telephone carrier. 2. When your distinetive ringing number is available, register it in the function called Setting the Distinctive Ringing Function. 3. Keep the fax machine in Manual answer mode (both Fax and F/T lights turned off.) Setting the Distinctive Ringing Function This function is a one-time procedure to register a distinctive ringing number with your fax machine. Your fax machine will answer the registered number automatically, simulating Fax answer mode on a dedicated fax line. You can register only one number. Do not try to set up this function if you do not have the distinctive ringing service. It may cause your fax machine to malfunction. This procedure is in two parts: First, you must put the fax machine in SET mode; D/R SET MODE will be on the display screen. Second, you must wait for a friend to call the distinctive ringing number so you can register the ringing pattern. When a call comes in, do not pick up the handset until the fax display says PICK UP TO SET. Then pick up the fax handset. Ifthe caller dialed your distinctive ringing number, press the Start key and check that the display says REGISTERED before you hang up. If the caller dialed the other number, » press the Stop key and hang up to try again. Before you begin this function: 1. Ifyour fax machine is connected to a telephone answering device or to the telephone company’s Voice Mail system, disconnect it before you begin this function. 2. Have a friend ready to call your distinctive ringing number. ( 09/12/1998 15:25 ) 1. Press Function. | (1.TEMP.SETTINGS ) 2. Press 6. ( 6.TEL OPTIONS ) 3. Press 6. (6.DISTINCTIVE >) «a DISTINCTIVE:OFF ) ( SELECT € > 4 SET) 4. Press — (left arrow) or => (right ( DISTINCTIVE:SET ) arrow) to find the SET mode. 5. Press Set. 6. Press Stop. ( 6.DISTINCTIVE ) NOTE: The display should say D/R SET MODE. Also, the (D/R SET MODE ) answer mode lights will | flash. You must now wait for somevne Lo call the distinctive ringing fax number. * If you want to exit this programming, press Stop. Settings remain unchanged. 7. When the phone rings, listen care- | : fully to check that the ringing pat- UP ICK UP TO SET ) tern is the one you want to register. If it is, wait until the display says PICK UP TO SET. Then pick up the fax handset. Check that the display says REGISTERED. ( STOP TO CANCEL (If the other number was called, ( REGISTERED —) press Stop to cancel.) 8. Press Start to set. ( (START TO SET J) _) 9. Hang up the handset. After you complete this one-time setup: 1. The Distinctive Ringing function automatically will be changed from SET to ON. Distinctive Ringing operates in Manual mode, so you must keep the Fax and F/T lights turned off. | 2. Be sure to have a friend call you on both numbers to test that everything is set up correctly. 3. If you do not complete this function by pressing the Start key to register a number, your machine will stay in D/R SET MODE. So, if you decide not to register a number, you must repeat Steps 1-6 and in Step 4 change the mode to OFF. How to Turn the Distinctive Ringing Function ON or OFF The distinctive ringing function is designed to accommodate the distinctive ringing service (a telephone service that provides you with multiple numbers, each with a distinctive ring pattern, on one line), You can change the distinctive ringing function setting to ON or OFF as needed after you have registered the distinctive ringing number in the function called Setting the Distinctive Ringing Function. To change the setting, repeat Steps 1-6; Step 4is where you can select either ON or OFF. | E) CALLER ID What is Caller ID? Caller ID is a telephone service that allows the subscriber to see a display of the caller's phone number (or name in certain states) as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine’s memory. Ve To get the Caller ID Service: apply for the Caller ID service at your local telephone company. The type of service varies from state to state and is determined by your telephone company. Your particular service may display only the caller's phone number or the callers number and/or name. | Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home Residential customers can protect themselves from unwanted calls. How Does Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the Display shows you the caller's phone number (or caller’s name in certain states). You will know who is calling before you pick up the handset or before your machine automatically receives the call. Once you pick up the handset, the caller’s ID disappears. If both the caller's phone number and name are received, only the name will appear on the Display. You will see the first 16 characters of the number or name. Helpful Hints + IF OUT OF AREA appears on the Display, it means that the call came from outside your caller ID service area. * If PRIVATE CALL appears on the Display, it means the caller intentionally blocked the transmission of his/her ID. | * IfnocallerID was transmitted to your fax machine, CALL PICKUP will remain on the display. NOTE: Please set the number of rings to more than 02 to use Caller TD. If you set the number of rings to 01, you can not receive the Caller ID. The Caller ID is Stored in Your Machine’s Memory The machine can store a maximum of the last 30 incoming caller [Ds in the memory, along with the time and date of reception. The 31st call will cause the oldest ID fo be erased. The Caller ID information stored in the memory can be scrolled through on the display. And you can also print the Caller ID list and review calls you received by checking the Caller IDs in memory. This report will list the Date, Time, Phone Number (Caller 1D), Name (in certain states), and type of call (Comment). (See pages 78-79.) Scanning through the Caller IDs Stored in Memory You can display the caller IDs that are stored in the memory as follows. (You can skip to Step 4 below by pressing the Shift and Tel-index keys simultaneously.) ( 09/12/1998 15:25 | 1. Press Function. ( 1.TEMP.SETTINGS |) 2. Press 6. | ( 6.TEL OPTIONS ) 3. Press 7. | [ 7.CALLER ID ) 4. Press Set. (30)1455551212 ) The Caller ID of the last call will appear on the display. - IfnoIDisstored, the beeper will sound and NO CALLER ID will appear on the display. 5. Press —« (left arrow) or => (right | ( DE )5555151 D arrow) key to scroll through the Caller IDs in the memory. In this example, press the —= key 5 times. - Pressing the — key will cycle backward through the stored caller IDs from the latest to the oldest. If you press the — key when the oldest 1D appears, the latest one will appear. The => key cycles forward. - After 2 seconds, the date and time the caller ID was received will appear. 6. Press Stop to exit. Clearing a Caller ID Stored in Memory For effective use ofthe memory, it is recommended that you clear the Caller ID stored in memory by pressing Clear when the display shows the number or name. Printing the Caller ID List You can print a listing of the Caller IDs for the last 30 calls received. Both telephone and fax calls will be listed. 1. Press Function. 2. Press 3. 3. Press 9. 4. Press Set or wait 2 seconds until you see the prompt at the right. 5. Press Start. Y Sample of Caller ID List ( 09/12/1998 15:25 ) [ 1. TEMP.SETTINGS ) ( 3.PRINT REPORTS | ( 9.CALLER ID ) ( PRESS START KEY |) ( PRINTING 2) ID LIST | TIME : 09/12/1998 14:05 NAME : BROTHER FAX : 908-469-4547 TEL : 908-356-8880 | DATE | TIME [CALLER 1D NAME | COMMENT 01 | 09/04 | 13:45 | 5551217 KOUJI TAKEYAMA | TEL RX 02 | 09/04 | 13:45 | 5551212 KOUJI TAKEYAMA | TEL 03 | 09/04 | 13:45 | 5551111 TEL RX 04 | 09/04 | 13:45 | 5551010 05 | 09/04 | 13:45 | 5552227 06 | 09/04 | 13:45 | 5552323 | 07 | 09/04 | 13:45 | 5550000 SMITH SHARON TEL RX 08 | 09/04 | 13:45 | 5551212 KOUJI TAKEYAMA TEL TX 09 | 09/04 | 13:45 | 5551234 RX 10 | 09/04 | 13:45 | 5551010 SMITH SHARON TX 11 | 09/04 | 13:45 | 5550101 JONES JENNIFER RX NOTE: “TX” means Transmit, “RX” means Receive. The name will be listed only when it is available. COMMENTS WILL INCLUDE: TX means your machine sent a fax message when it was polled or called. * RX means your machine received a fax message (except Polling or Call Reservation). * TEL means you answered a telephone call at your fax machine, external TAD or external phone. * BLANK means the call was not answered or you answered on an extension phone. 8. HOW TO USE THE COPY FUNCTION Making Single and Multiple Copies Use this function to make a single copy or multiple copies. When making copies, make sure the text or image on the original document is not too close to the edge. Your fax machine can not read anything closer than 1/8 inch (4 mm) from the edge of the paper. Original documents should be straight and not wrinkled or they may jam. Also, do not pull on the paper while copying is in progress. This may distort the image and damage your machine. Set the resolution to either PHOTO, FINE or S.FINE. If you select STANDARD, the resolution will change automatically to S.FINE. Make sure there is enough paper in the machine. And when making multiple copies, do not let the receiving tray become overstacked. Remove copied paper from the receiving tray frequently. Making a Single Copy Use this function to make a single copy. (09/12/1998 15:25 ) 1. Insert the documents face down ( MEMORY 100% ) into the feeder. a FAX: NO. 8 START J, ( COPY: PRESS COPY ) 2. Press Copy. (NO.OF COPIES:01 A | ( ENTER & COPY KEY ) 3. Press Copy or just wait for 5 | ( COPYING ) ds. | SECOS ( COPYING P.01 ) (_ COPYING P.02 ) Making Multiple Copies There are two ways to make multiple copies on your fax machine. The first is the stacking method, this will make "n" copies of page one, "n" copies of page two, and so on. These will all be stacked on top of each other. The second method is the sorting or collating method. This is when the fax machine scans the entire document and then makes 1 copy of page 1,2,3,4 in order. Then makes a second copy of 1,2,3,4 until a total of n copies has been made. (Stacking) 5 | (Sorting) Set the resolution to either PHOTO or FINE. If you select STANDARD or S FINE, the resolution may change automatically to FINE. Stacking and Sorting Multiple Copies 1. Insert the documents face down into the feeder. 2. Press Copy. 3. Enter two digits for the number of copies you want using the dial pad (Max. 99 copies). Example: 05 4. Press Copy or just wait for 5 seconds. 5. Press —a (left arrow) or => (right arrow) Lu select the stacking or sorting method. Example: SORT 6. Press Copy to begin copying. ( 09/12/1998 15:25 ) ( MEMORY 100% ) qu NO. 8 START >) ( COPY: PRESS COPY ) ¢ (NO.OF COPIES: 01 J ( ENTER & COPY KEY ) (NO.OF COPIES:05 ) ( (MULT COPY :STACK ) (SELECT <> & copy) = (MULTI COPY:SORT ) [ COPY SORT DD Reducing and Enlarging Copies Use this function to make reduced or enlarged copies of a document. Select Auto Reduction (AUTO) if you want to reduce the size of the original, regardless of its size, to the size of the recording paper. To enlarge or reduce a document, select one of the enlargement/reduction ratios: 200%, 150%, 125%, 120%, 93%, 87%, 75%, or 50%, Tf you want to reproduce the same size, select 100%. When enlarging, any portion that extends outside the edge of the recording paper will be cut off. 1. Insert the documents face down into the feeder. 2. Press Enlarge/Reduce. 3. Press —e (left arrow) or => (right arrow) to choose the setting. - If you want Auto Reduction, select AUTO or the reduction or enlargement ratio. 4. Press Copy. 5. Enter two digits for the number of copies you want, using the dial pad (Max. 99 copies). Example: 05 6. Press Copy or just wait for 5 seconds. 7. Press —« (left arrow) or => (right arrow) to select the stacking or sorting method. Example: SORT 8. Press Copy to begin copying. What to Do When You Get a MEMORY FULL Message while Making Copies. ( 09/12/1998 15:25 | ( MEMORY 100% ) С СЕАХ: NO. & START) = ( COPY: PRESS e «a ELG/RDC:AUTO —” ( SELECT «> & COPY ) ( ELG/RDC: 93% ) (NO.OF COPIES:01 > ( ENTER 4 COPY KEY ) ( NO.OF COPIES:05 ) MULTI COPY: STACK J ( SELECT €> 4 COPY) [ MULTI COPY:SORT ) (COPY SORT ) When you are making copies, if the memory becomes full and the display will show PRESS STOP KEY, then press the Stop key to abort the job. In this case, you can make only a single copy that is not reduced or enlarged. 9. POLLING What Is Polling? Polling is the process of retrieving faxes from another fax machine. You may use your machine to “poll” other machines, or you may ask someone to poll your machine. The party who polls pays for the cost of the call. How Does It Work? First all parties set up their fax machines so that they can accommodate polling. Then one party leaves documents in the fax machine so that the other party can call and have the documents sent to them. When to Use Polling Use polling to control the cost of who pays for sending a fax. 1. If you want to pay for the cost of the call: Send faxes to other parties as you normally would, and if another party has documents to send you, ask if you can poll for them. | 2. If vou want others to pay for the cost of the call: Ask them to poll vour fax machine for documents they want, and have them fax any documents that you want. * There are some fax machines that will not respond to the this function. x Helpful Hints Using Polling Effectively (Examples) Problem No. 1: You want another party to send you a long fax, but they do not want to pay for the call. Solution: Ask them to leave the document in their fax machine so you can poll for 1t. Problem No. 2: Sales representatives have difficulty sending faxes to the head office's fax machine because it is busy much of the time. Solution: Head office can poll the sales representatives” fax machines. ° Problem No. 3: Because of the time or location, it is cheaper for someone to call you than it is for you to make the call. Solution: Ask the other party to poll for the documents and offer to pay for the call at their lower rate. Polling Another Fax Machine (Calling) Once vou have set up polling, as described below, and the other party has set their fax machine to POLLED WAITING, you can receive their documents automatically. Make sure no documents are in the feeder. (09/12/1998 15:25 ) ( 1.TEMP.SETTINGS |] 1. Press Function. 2. Press 1. ((1.TEMP.SETTINGS ) 3. Press 2. (2.POLLING ) 4. Wait for two seconds. [ POLLING:OFF | J | (SELECT € > 8 SET) 5. Press — (left arrow) or == (right ( POLLING:ON DD arrow) to select Polling ON. | 6. Press Set. [ 2.POLLING —) 7. Press Stop. ( CENTER FAX NO. =) ( PRESS START KEY 8. Enter the fax number. ( NJ OFFICE ) Example: One Touch dialing. 9. Press Start. (DIALING #01 B (_RECEIVING Setting Up Polled Waiting (Being Called) P.01 ) Polled Waiting is when you place a document in your fax machine and set your machine to allow another fax machine to retrieve that document. Your fox machine will print a Polled Report after the transmission. | (09/12/1998 15:25 ) 1. Placethe documentsintothe feeder. ( MEMORY 100% ) (FAX NO. & START J ( COPY: PRESS COPY ) (1.TEMP.SETTINGS ) 2. Press Function. 3. Press 1. ((1.TEMP.SETTINGS ) 4, Press 2. ( 2.POLLING ) 5. Wait for two seconds. a POLLING:OFF J (SELECT € > 8 SET) . Press — (left arrow) or == (right arrow) to select Polling ON or OFF. 7. Press Set. 9. . Press 1 or 2. If you select 1.DOC, the fax machine will scan the docu- ment at the time it 1s polled. Mean- while, to send another document, you will have to interrupt by press- ing Function and 0. (See Interrupt- ing the Timer and Polled Job in “chapter 6). If you select 2. MEMORY, the fax - machine starts scanning the docu- ment immediately, so you can re- trieve your original now. Press Stop. 10. Press Start and wait for the polling call to come in. Delayed Polling ([ POLLING:ON ((1.DOC 2.MEMORY ( 2.POLLING ( PRESS START KEY You can set the time when you want polling to take place. After you select POLLING:ON, press Set, then press 1 and use the dial pad to enter the time when you want polling to take place. Ha 0 N = Make sure no documents are in the feeder. . Press Function. . Press 1. . Press 2. . Wait for two seconds. . Press — (left arrow) or m= (right arrow) to select Polling ON. 6. Press Set. 7. Press 1. . Enter the time. Example: 19:45 (7:45P.M.) C (09/12/1998 15:25 ) (1. TEMP.SETTINGS ) (1.TEMP.SETTINGS ) (| 2.POLLING _) [ POLLING:OFF J (SELECT « > & SET ) ( POLLING:ON = (2.POLLING | ( 1.TIMER J (_SET TIME=00:00 ) ( SET TIME=19:45 J ) 9. Wait for two seconds. (1.TIMER = 10. Press Stop. CE ENTER FAX NO. J (PRESS START KEY |) 11. Enter the fax number. [ NJ OFFICE Co) Example: One Touch dialing. 12.Press Start. — (09/12/1998 15:25 ) The fax machine will wait until the specified time to call. Sequential Polling This function is the reverse of Broadcasting, in which your machine sends a document to several destinations. In a sequential polling operation, your machine will request documents from several fax units in a single operation. After all the polling operations are finished, a Sequential Polling Report will be printed automatically. (09/12/1998 15:25 ) 1. Make sure there are no documents in the feeder. 2. Press Function. ( 1.TEMP.SETTINGS | 3. Press 1. a ( 1.TEMP.SETTINGS | 4. Press 2. ( 2.POLLING = | (POLLING: OFF J ( SELECT € > 4 SET) 5. Press —« (left arrow) or => (right ( POLLING:ON ) _ arrow) to select Polling ON. 6. Press Set. ( 2.POLLING 7. Press Stop. ( ENTER FAX NO. «Q PRESS START KEY > 8. Specify the destination fax ( BROTHER ) machines that you wish to poll by entering the One Touch key, Speed Dial, dial pad keys or group number. Then press Broadcast between each locations. (See page 45-46). Example: Group key. 9. Press Start. Your fax machine will ( DIALING #01 | |) poll each number or group member in turn for a document. 10. REMOTE FAX OPTIONS Since the machine can store incoming data as well as print it, vou can use the convenient FAX Forwarding, Paging and Remote Retrieval functions. Setting Up Fax Storage Set this function to “ON” if you want the incoming data to be stored in the memory as well as printed. When the data is stored in the memory, vou can use the Fax Forwarding, Paging, and Remote Retrieval functions. It is a good idea to set the Fax Storage function to “ON” when you go out. The initial setting is OFF. [ 09/12/1998 15:25 ) 1. Press Function. | | ( 1.TEMP.SETTINGS ) 2. Press 8. | ( 8.REMOTE FAX OPT) 3. Press 1. — (1.FAX STORAGE ) «a FAX STORAGE:OFF J ( SELECT € > & SET ) 4. Press —« (left arrow) or => (right (FAX STORAGE:ON ) arrow) to select ON or OFF. — Example: ON 5. Press Set. | (1.FAX STORAGE ) 6. Press Stop to exit. * When you have FAX STORAGE:ON, your incoming faxes will be stored in the memory and the LCD will show the number of incoming calls: (FAX IN MEMORY:01 ) * When you want to change the Fax Storage setting from ON to OFF and there is fax data stiii in the memory, you will get the following message after you select OFF: ERASE ALL FAX? = ( 1.YES 2.NO If you select 1 you will erase all the fax data in the memory and the function will be set to OFF. Ifyou press 2, the data will not be erased, and the setting will remain ON. Paging/Fax Forwarding Fax Storage mode provides the additional option of either Paging or Fax Forwarding after fax messages have been received into memory. (Function menu 8-1 to ON, see page 87.) How Paging works (Paging ON) | Incoming fax | How Fax Forwarding works (Fax Forwarding ON) | Incoming fax | The fax is stored in the memory. The fax is stored in the memory. y | Paging function is activated. Fax Forwarding function is activated. y y The fax will dial the registered pager telephone number. The registered fax forwarding number is dialed. y Y Once connected, the fax dials your registered PIN number (Personal 1D number). Once connected the machine sends the fax tone to another fax machine. y Y Your personal pager is activated. The machine sends stored fax from the memory to forwarding location. 1, You can activate either Paging or Fax Forwarding ; they are very similar features and can not be used simultaneously. 2. If Paging is ON, you will be paged every time a fax message is received into the memory. 1. Press Function. 2. Press 8. 3. Press 2. 4, Press —« (left arrow) and => (right arrow) to select PAGING. 5. Press Set. 6. Enter a paging number up to 20 digits (thisis the telephone number of your pager), followed by two # signs. Do not include the area code ifitis the same for your fax machine and pager. Example: 1800284432944. 7. Press Set. 8. Enter a PIN (Personal Identification Number), 4, press the Redial/ Pause key, your fax telephone number, and HH. Example: 12345#-19085551234##. - If you do not use a PIN, you must enter the telephone number of your fax machine. Press Redial/Pause before entering your fax number and add ##. Example: -19085551234##. 9. Press Set. 10. Press Stop to exit. ( 1.TEMP.SETTINGS | ( 8.REMOTE FAX OPT ) ( 2.FAX FWD/PAGING ) a OFF [ SELECT € > 4 SET) [ PAGING |) ( PAG#: ) с > ( ENTER 4 SET ( #:18002844329## ) «a PIN: J) (ENTER & SET — 7 ( 5#-19085551234## ) (2.FAX FWD/PAGING ) - Paging number and PIN number can not be changed remotely. - Redial/Pause appears as a hyphen on the display. The PIN (Personal Identification Number) you enter depends upon the type of paging company you use. There are generally two types of paging companies... 1) Satellite Pagers: In this case we recommend you enter your actual satellite PIN# plus your return fax telephone/fax number (or special alpha message). PIN# Return# PIN# Alpha Message For Example: 12345#190855512344## or 12345#329329329## topo они? FAXFAXFAX 2) Radio Pagers: Most* radio pagers do not require a PIN #, and in this case you should use the PIN # in only for the return number or special alpha message. Return# Alpha Message —" ¡p—] — For Example: 1908555123444 or 3293529529414 ——— —]]e;——— FAXFAXFAX * Tf your radio pager utilizes a PIN # then use satellite sequence above. The “44” symbols at the end of the special message (or return #) are used to signify the end the PIN #/Message. Setting Up Fax Forwarding (Registering the Fax Forwarding Number) 1. Press Function. 2. Press 8. 3. Press 2. 4. Press a (left arrow) and m (right arrow) to select FAX FORWARD. 5. Press Set. (09/12/1998 15:25 ) (1.TEMP.SETTINGS ) ((8.REMOTE FAX OPT | (2.FAX FWD/PAGING ) qu Js ( SELECT € > & SET ) ( FAX FORWARD В (_ FWD#: |) С > [ ENTER 8 SET 6. Enter a fax forwarding number up to 20 digits. Example: 18005551234. 7. Press Set. 8. Press Stop to exit. What Is Remote Control Access? ( WD#:18005551234_ ) ( 2.FAX FWD/PAGING ) When you leave your home or office, you will turn on your FAX STORAGE to receive fax messages. (See page 87.) But if vou would like to activate or deactivate this FAX STORAGE feature, vou can control and program your fax by remote control. You can call your fax from any touch tone phone, enter your remote access code, followed by programming commands. Setting the Remote Access Code The initial setting for the remote access code on your new fax is “159%”, When you use the Remote Access Code, you must press all four keys (three-digit number plus *). Change the remote control code and use it as a "secret password" to limit access to your REMOTE FAX OPTIONS. . Press Function. . Press 8. . Press 3. & 0 N = . Enter a three digit number 000 to 999. The last digit, an asterisk, can not be changed. Example: 160%. The three digit number must not be the same as the remote activation and deactivation codes. (See pages 68-69.) Example: When the remote access code is 160%, don’t use 160 or 60% for the activation and deactivation ende. 5. Wait for two seconds. 6. Press Stop to exit. (09/12/1998 15:25 ] C1.TEMP.SETTINGS ) ( 8.REMOTE FAX OPT ) (3. REMOTE ACCESS ) ( ACCESS CODE:159% | ( ACCESS CODE:160% ) (3. REMOTE ACCESS ) How to Use Remote Access and Control Codes . Pickup the handset of a touch tone phone. . Enter your fax machine’s number. . When your fax machine answers with a beep, immediately press your Remote Access Code 159% (factory setting). (See page 91.) . If you hear a long beep, it means your machine has received fax message(s). If you do not hear a long beep, it means your fax machine did not receive message(s). . As soon as you hear two short beeps, press a Remote Control Command. (See page 93.) Each time your fax machine completes an instruction, it gives vo (2) short beeps telling you to enter the next command; if you wait longer than 90 seconds Lo enter the command, your machine will disconnect the line. If you perform a wrong operation, you will hear three (3) short beeps. . When you are ready to exit remote control mode, press 90 to reset your machine. Remote Retrieval It you have set your FAX STORAGE: ON to store incoming fax messages, you have the ability to retrieve these fax messages from any remote group 3 facsimile machine. | Remote fax retrieval is accomplished via remote control access commands, which are described in the remainder of this chapter. When to Press the Remote Access Code Just after the line is connected, you should enter the remote access code from any touch tone phone. Make sure that you enter the remote access code while you do NOT hear any chirping sound of a fax machine. If the fax machine is set to MANUAL mode, it will answer the call after about 20 rings (about 100 seconds). You will have 30 seconds to press the remote access code or the line will be disconnected. Remote Control Commands You can control your fax machine with the following remote control commands. Remote control command Operation Detail 95 | Changing Fax Forwarding [Paging setting 1 OFF If you hear one long beep, the change is accepted. If you hear three 2 Fax Forwarding short beeps, you can not change it because the conditions (ex. | registering fax forwarding or paging number) have not been com- 3 Paging pleted. You can register your fax forwarding number by using 4. FAX FWD No. (see page 94). Once you have registered the number, 4 FAX FWD No. the machine automatically will turn to FAX FWD:ON mode. To 5 FWD No. Confirm — receive a Memory Status Last, enter 961 (see page 94). Check the List to make sure the Fax Forwarding number you registered is correct. Then enter the confirmation command 955. Now the machine will start Fax Forwarding. 6 Fax Storage ON You can set FAX STORAGE ON or OFF. 7 Fax Storage OFF 96 Retrieve FAX 1 Memory Status List You must call from a remote fax machine to receive the Memory 94. 2 00 Retrieve all FAXES Status List or stored fax message(s). (See page 94.) 2 “MSG No.” 00 Retrieve by MSG number { 3 Erase FAX in the If you hear one long beep, you can erase fax message(s) from the memory memory. | 97 Check the receiving status | You can check whether your fax machine has received any fax message(s). If yes, you will hear one long beep. If no, you will hear 1 FAX three short beeps. 98 Change Answer Mode If you hear one long beep, vou can change the Answer Mode. If you — hear three short beeps, you can not change it. 1 TAD | 2 F/T | 3 Fax 90 Exit - After a long beep, you can exit remote control. Printing a Fax Message You can print a fax message that is stored in ¿he memory. 1. Press Function. 2. Press 8. 3. Press 4. 4. Press Start. 5. Press Stop to exit. (FAX IN MEMORY:03 ) (1.TEMP.SETTINGS | (_ 8.REMOTE FAX OPT) (4.PRINT FAX |) (PRESS START KEY ) (PRINTING В C4.PRINT FAX ) 93 Retrieving the Memory Status List and Fax Messages Remotely From a remote fax machine, you can retrieve your Memory Status List to see if you have any stored fax messages in the memory. Then you can retrieve all or only specified fax messages that are on the list. | 1. Pick up the handset of a remote touch tone fax machine. 2. Dial your fax machine’s number. 3. When your fax machine answers with a beep, immediately press your Remote Access Code (159%), 4. As soon as you hear two (2) short beeps, press 961. 5. When you hear your fax machine through the handset responding with a fax tone, press Start and hold the handset if you want to retrieve fax messages also. (If you wish to retrieve only the Memory Status List, replace the handset.) 6. Your remote fax machine will print the Memory Status List. (See page 99.) 7. Look at the Memory Status List to see if there are any fax messages you want to retrieve. 8. Press 96 2 as soon as you hear two (2) short beeps. After 96 2, enter the two-digit message numbers from the Memory Status List (Example: 01) and end by pressing 00 . | Example: To receive NO.1 and NO.2 messages, press 96 2 01 02 00. If you want to retrieve all messages, simply press 00. Example: To retrieve all fax messages, press 96 2 00. 9. When you hear your fax machine through the handset responding with a fax tone, press Start. 10. Replace the handset. | 11. Your remote fax machine will print the fax messages. Changing the Fax Forwarding Number Remotely 1. Pick up the handset of a remote fax machine. 2. Dial your fax machine’s number. 3. When your fax machine answers with a beep, immediately press your Remote Access Code (159%). 4. As soon as you hear two (2) short beeps, press 954. 5. Enter your new Fax Forwarding number using the dial pad (up to 20 digits). You can not register * and # as dial numbers. Use * to create a pause between the dial numbers. 6. Press # after entering the new number. . As soon as you hear the next two (2) short beeps, press 961. 8. When you hear your fax machine through the handset responding with a fax tone, press Start and hold the handset. 9. Your remote fax machine will print the Memory Status List. Look at the list to make sure the new Fax Forwarding number you registered is correct. 10.1f the new number is correct, wait for the next two (2) short beeps, and press 955. a the new number is incorrect, press 954 and re-enter the number beginning at tep 5. | 11.Replace the handset. Your new Fax Forwarding number is activated = 94 11. PRINTING REPORTS AND LISTS You can print the following lists and rcports under function item 3. PRINT REPORTS. Level one Level two function function Content Page The Activity Report lets you know 1. ACT. REPORT whether transmissions and incoming 96-97 faxes were received. This report is a list of the names and numbers that are stored in One Touch and Speed Dial memory, printed in One Touch and Speed Dial number order. 2. ALL DIAL 97 08 This is the same report as the All Dial 3. TEL. INDEX list printed in alphabetical order. This report lets you to check the Cover Page format. 52 4. COVERPAGE This sample Call Back message allows you to see the format. 6 5. CALL BACK MSG 3. PRINT REPORTS The settings for Function 5 to 8 (USER OPTIONS, TEL OPTIONS, SETUP 6. USER OPTIONS | SYSTEM and REMOTE FAX OPT) are listed. You can choose whether the ‘Transmission Verification Report will be printed after all faxes you send. ON/OFF 7. XMIT REPORT 98-99 Summary information and the amount 8. MEMORY STATUS | of occupied memory for items stored in 99 the memory will be listed. | You can review calls you received by checking this list. 9. CALLER ID 78-79 NOTE: If the machine’s engine has entered the sleep mode (see page 25) and has started to cool down (the cooling fan may still be running), the machine will have to warm up before printing the above lists and reports. The LCD will show WARMING UP. Other Reports The following reports are printed automatically, for your information. Help List (By pressing Help on the control panel.) Polled Report Delayed Sending Report Broadcast Report Sequential Polling Report Transmission Verification Report How to Print Reports and Lists All the reports and lists may be printed as follows: 1. Press Function, . Press 3. 3. Press the number of the level two 4. function you wish to print. Example: 1. ACT.REPORT. Press Start. Activity Report Interval ( 3.PRINT REPORTS ( 09/12/1998 15:25 ( 1.TEMP.SETTINGS ( 1.ACT.REPORT ( PRESS START KEY NA E E E ( PRINTING An Activity Report can be printed at certain intervals that you specify. You can set the journal period to “OFF” , “6 hours”, “12 hours”, “24 hours”, “2 days”. “4 days” or “7 days”. The Activity Report will list all outgoing and incoming faxes (only the last 50) during that period. The factory default setting is OFF. After the Activity Report has printed at the preset interval, the information will be deleted and can not be recovered. However, at any time between these scheduled reports, you can manually print the Activity Report and the information will remain. NOTE: If your Activity Report is not listing all your transactions, select a shorter interval period. 1. Press Function. 2. Press 7. 3. Press 3. . Press —=a (left arrow) or m= (right arrow) to choose the setting. Example: 12 HOURS. If you select seven days, you will be prompted to choose the base day of the week. | . Press Set. . Enter the time to print in 24-hour format using the dial pad. Example: 19:45 (7:45P.M_). ( 09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) ( 7.SETUP SYSTEM |) ( 3.INTERVAL ) ( ACT.RPT.:0FF J ( SELECT € > 4 SET) ( EVERY 12 HOURS ) (START AT:00:00 ) ( START AT:19:45 |) 7. Wait for two seconds. (3 INTERVAL ) 8. Press Stop to exit. ACTIVITY REPORT | TIME : 09/12/1998 19:45 NAME : BROTHER FAX 4155554444 TEL 4155554445 NO. | DATE TIME FAX NO. /NAME DURATION PAGE(S) RESULT COMMENT #01 | 09/12 |10:00 | BROTHER BOSTON | 04:23 20 CV CA | OK TX | #02 109/12 {10:10 | NJ OFFICE 00 00 BUSY TX #03 ! 09/12 |14:53 | BROTHER BOSTON | 48 01 CV CA | OK TX BUSY: BUSY/NO RESPONSE NG : POOR LINE CONDITION CV: COVERPAGE CA : CALL BACK MSG POL : POLLING RET : RETRIEVAL NOTE: “TX” means Transmit, “RX” means Receive. Printing the All Dial List You can print a list of all One Touch numbers and Speed Dial numbers. ALL DIAL LIST | TIME : 09/12/1998 15:25 NAME : BROTHER FAX : 4155554444 TEL : 4155554445 ONE TOUCH DIAL NUMBER FAX/TEL NUMBER DESTINATION GROUP 01 | 61-2018285881 | FAX | AUSTRIAN OFFICE x02 | 234-5678 TEL | ABC COMPANY *03 334-5566 | FAX HEAD OFFICE *04 | A | *05 _| 14155551212 _— FAX | NJ OFFICE = DAA IN *40 ) À ALL DIAL LIST 09/12/1998 15:25 TIME NAME : BROTHER FAX 4155554444 TEL 4155554445 SPEED DIAL NUMBER | FAX/TEL NUMBER DESTINATION GROUP #01 5892786 F/T BROWNE M. #02 123456/ FAX W. COMPANY #03 03-256-1121 TOKYO OFFICE | > A AT AT NI NI: TT NT #00 5555151 TEL MANCHESTER TOUT 24 Transmission Verification (Xmit) Report The Transmission Verification Report can be used as proof that you sent a fax. It lists the name or fax number of the receiving party, the time and date of transmission, and whether the transmission was successful. The factory default setting 1s OFF. OFF: The report will be printed automatically anly if an error occurs during transmission. Ifthe report says “Result: NG” then send all the pages again. If the report says “Result: Check readability of transmitted page(s) 02, 05” then send only pages 2 and 5 again. ON: A report will be printed automatically. It is important to read the result of each report to check that the transmission was successful. | 1. Press Function. 2. Press 3. 3. Press 7. 4. Press — (left arrow) or m= (right arrow) to choose the setting. Example: ON. 5. Press Set. 6. Press Stop to exit. C (09/12/1998 15:25 ) ( 1.TEMP.SETTINGS ) (_ 3.PRINT REPORTS ) ( 7.XMIT REPORT _) (_ XMIT REPORT:0FF ) ( SELECT < > & SET) (XMIT REPORT:ON = ( 7.XMIT REPORT — ) TRANSMISSION VERIFICATION REPORT TIME : 09/12/1998 15:2 NAME : BROTHER | FAX : 4155554444 TEL : 4155554445 DATE, TIME 09/12 15:24 FAX NO./NAME NJ OFFICE DURATION | 00:00:45 PAGE(S) 01 | COVERPAGE RESULT 0K MODE STANDARD Memory Status List The MEMORY STATUS LIST will show you summary information and the amount of occupied “memory for items stored in the memory such as Delayed Transmissions and Polled Waiting. You will see the combined total of stored fax messages for retrieval. The available memory is expressed as percentage of remaining memory. | MEMORY STATUS LIST TIME: 09/12/1996 15:75 NAME: BROTHER FAX : 4155554444 TEL : 4155554445 STORED FAXES FOR RETRIEVAL DATE TIME RECEIVED FROM # OF PAGES You received two FAX MESSAGE MI + NIFIZI1GOR 12.00 ORZ7E7A2787 21 - messages: MESSAGE 02 : 09/12/1998 14:42 18002844329 03 (A) When the fax came in | т — 5 10% (B) Sending party’s number MEMORY USED FOR FAX FEATURES TIME | DESTINATION # OF PAGES This shows that you have TIMER #07) 23:45 (BROADCAST) 01 10% three items in the fax's REDIAL WAITING #05) BROTHER BOSTON 02 05% memory for timer, polling POLLING WAITING 02 12% and redial transmissions. FAX FORWARD NUMBER ©: 18005551234 ; <— This shows the Fax For- warding number. MEMORY AVAILABLE FREE 63% <— This shows the amount of available memory. 12. REPLACING THE TONER CARTRIDGE AND DRUM UNIT | Toner Empty Indicator When the toner cartridge is running low, the display will show CHANGE TONER and the Taner Empty LED on the control panel will flash on and off to indicate the toner is low. Display ‘Toner Empty LED brother | вне! ВАХ 3650 . i QO Fine © Fax | Зы” Photo TAD “о O S.Fine O FT E МР Ъ Enlarge / | Sat Functlan Clear E Tekindex Незой оп Mode Broadcast Не! Reduce ( "E Ti E E ] [ ] | Г } I 11 Ti ] IT Hook ABC DEF = | por | = | | 21 2 2 24 25 с ©) (1)(2)(3) lA Po The Toner Empty LED will light and the display will show CHANGE TONER and TONER EMPTY alternately to indicate that the toner is empty. Once this indication appears, you machine will not resume printing until you have installed a new toner cartridge. | Replacing the Toner Cartridge The machine can print approximately 2,200 pages with one toner cartridge. When the toner cartridge is running low, the display shows CHANGE TONER. The machine is supplied with a starter toner cartridge that must be replaced after 1,000 pages. NOTE: » Actual page count will vary depending on your average document type (i.e.: standard letter, detailed graphics, etc). It is recommended that you always keep a new toner cartridge ready for use for when you see the toner low warning. Discard the used toner cartridge according to local regulations. If you are not sure of them, consult with Brother Customer Service. Be sure to seal the toner cartridge tightly so toner powder does not spill out of the cartridge. When discarding used toner cartridges, keep them separate from domestic rubbish. It is recommended that you clean the machine when you replace the toner cartridge. Follow these steps tu replace the toner cartridge: 1) Turn offthe power switch and unplug the power cord. 2) Open the top cover. To remove the drum unit, hold each side of the drum by its handles and gently lift the drum forward toward you. | NOTE: * Make sure the top cover is completely open, by lifting il until the latch clicks into place. | * We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. WARNING Just after you have used the machine, some internal parts of the machine will be extremely HOT! So, never touch the shaded parts shown in the left illustration. 101 3) Drum Unit 4) 5) New Toner Cartridge Old Toner Cartridge 3) Gently turn the lever on the toner cartridge forward until it stops. The toner cartridge can not be removed unless the shutter is completely closed, by turning the lever fully to the front. 4) Remove the old toner cartridge from the drum unit by gently pulling it out. WARNING Handle the toner cartridge carefully. If toner scatters on your hands or clothes, immediately wipe it off or | wash it with cold water. 5) Unpack the new toner cartridge. Place the used toner cartridge into the aluminum bag and discard it according to local regulations. WARNING | * Wait to unpack the toner cartridge until immediately before you install it into the machine. If a toner cartridge is left unpacked for a long period of time, the toner life is shortened. | * You can use only a genuine Brother toner cartridge (TN- S00NPF series), which is specially formulated to ensure top print quality, Using another brand of toner cartridge may void your machine's warranty, 6) 7) Drum Unit 8) Toner Cartridge Drum Unit 9) Drum Unit 6) Gently rock the toner cartridge from side to side five or six times. 7) Slide the new toner cartridge into the opening on the right hand side of the drum unit. To ensure that the toner cartridge and drum unit fit together correctly, make sure the toner cartridge guide bar is exactly aligned with the guide slot in the drum unit. 8) Gently turn the lever on the toner cartridge backward until it stops. 9) Reinstallthe drum unitinto the machine and cluse the top cover. Then, turn on the power switch or plug in the power cord. 103 Replacing the Drum Unit The machine uses a drum unit to create the print images on paper. Ifthe display shows CHANGE DRUM, it indicates the drum unit is nearly at the end of its life. We recommend you prepare a new drum unit to replace the current one. Even if the display shows CHANGE DRUM, you may be able to continue to print without replacing the drum unit for a while. If there is a noticeable deterioration in the output print quality even before CHANGE DRUM is shown, then the drum unit should be replaced. * When removing the drum unit, handle carefully because it contains toner. * You should clean the machine when you replace the drum unit. See page 119. NOTE: The drum unit is a consumable, and it is necessary to replace it periodically. | The drum unit is rated at approximately 20,000 pages. There are many factors that determine the actual drum life, such as temperature, humidity, type of paper and toner that you use and the number of pages per print job, ete... The drum life is estimated at approximately 20,000 pages at 20 page per job and 8,000 pages at 1 page per job. The actual number of pages your drum will print may be significantly less than these ‘estimates. Because we have no control over the many factors that determine the actual drum life, we can not guarantee a minimum number of pages that will be printed by your drum, | For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequate ventilation. Follow these steps to replace the drum unit: 1) Turn off the power switch or unplug the power cord. 2) Open the top cover. 3) Remove the old drum unit. (See page 3) | 101.) Top Cover | WARNING Just after you have used the machine, some internal parts of the machine are extremely HOT! So plcase be careful. (See page 110.) 4) Drum Unit Toner Cartridge NOTE; e 4) Remove the toner cartridge fromthe drum unit and keep it in a safe place. For more information, see “Replacing the Toner Cartridge” on pages 101-103. Discard the used drum unit according to local regulations. If you are not sure of them, consult with Brother Customer Service. Be sure to seal the drum unit tightly so toner powder does not spill out of the unit. When discarding used drum units, keep them separated from domestic rubbish. * We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. 5) New Drum Unit 5) Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit into the aluminum bag and discard it according to local regulations. 105 6) Gently rock the new drum unit side to side five or six times. — WARNING * Do not remove the starter sheet. | * Waittounpack the drum unit until immediately before installing it into the machine. If an unpacked "drum unit is subjected to excessive direct sunlight or room light, the unit may be damaged. * Handle the toner cartridge and the drum unit carefully because it contains toner. If toner scatters and your hands or clothes get dirty, immediately wipe or wash it off with cold water. | 7) Reinstall the toner cartridge into the new drum unit. For more information, see “Replacing the Toner Cartridge” on pages 100-103. 8) Drum Unit HAHA | 9) 8) Holding the new drumunitbyitshandles, install it. Close the top cover. 9) Turn on the power switch or plug in the power cord. The fax machine auto- matically will eject the starter sheet. 13. TROUBLESHOOTING AND REGULAR MAINTENANCE | A) TROUBLESHOOTING Fax-Back System Brother Customer Service has installed an easy to use Fax-Back System, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any machine, not just the one from which you are calling. If you can't resolve difficulty with your fax machine using this manual, call our Fax-Back System, and follow the voice prompts to receive faxed instructions about using the system, and an index of Fax-Back subjects. | USA: 1-800-521-2846 From within CANADA: 1-800-681-9838 The Brother Fax-Back System number (USA only) is preprogrammed on the One Touch key 01. Brother on the World Wide Web You can find more information about Brother Products, from Product Specification Sheet to Frequently Asked Questions (FAQs), on the World Wide Web. Visit us at: | http:!hwww. brother.com Brother Bulletin Board Brother's Bulletin Board Numbers are: USA: 1-714-859-2610 From within CANADA: 1-514-685-2040 107 Error Messages Occasionally you may have difficulty with your fax machine or telephone line. If this happens, your fax machine often identifies the difficulty and displays an error message. When you see an error message on the display, refer to the following list: CHANGE DRUM | | You can clear a print quality problem by replacing the drum unit with a new one if the display shows CHANGE DRUM. The drum unit is at the end of its life. CHANGE TONER | | | | Ifthe display shows CHANGE TONER and at the same time, the toner empty LED on the control panel flashes on and off, you can still print. But the toner is depleted, it 1s telling you that the toner will soon run out within 100 pages. Order a new toner cartridge. CHANGE TONER and TONER EMPTY | The toner is used up and printing is not possible. Replace the toner cartridge with a new one. (See page 100) CHECK PAPER SIZE Your paper size setting may not be set corrcetly for the paper you arc using (scc page 62). When you sce this error, the reduction ratio automatically will be changed to AUTO if you have used a fixed reduction ratio (see pages 63-64). COMM. ERROR A poor quality phone line caused a communications error. Try the call again. CHECK PAPER : The machine is out of paper or the paper is not properly loaded in the multi-purpose sheet feeder. Refill the paper or remove the paper and load it again. CONNECTION FAIL | You requested the polling function even though the remote station does not have the polling feature. COOLING DOWN and PLEASE WAIT When the temperature of the drum unit or toner cartridge becomes too hot, the machine will pause its current print job and go into Cooling Down mode. During the Cooling Down mode you will hear the cooling fan running while the display on the machine shows COOLING DOWN and PLEASE WAIT. You must wait and allow the machine to resume printing when it is ready. COVER OPEN | The top cover or multi-purpose sheet feeder cover was not completely closed. Please check each of them. DISCONNECTED The telephone line was disconnected by the othor party during the communication. Try calling the uther party to see what happened. | DOCUMENT JAM | The documents were not inserted properly, or the documents were not fed properly, or the documents were too long. | | Open the control panel and remove the documents. (See pages 110-111.) Then close the control panel, press Stop and insert the documents again, adjusting the guides on either side of the document, and try sending the fax again. Original documents should be straight, non wrinkled, to be correctly fed. Otherwise the documents may occasionally jam. MACHINE ERROR XX and PRESS STOP KEY Turn off the power. Then call Brother Customer Service at 1-800-284-4329 (USA) or 1-800- 853- 6660 (from within CANADA). NO RESPONSE/BUSY The number you called does not answer or is busy. Or, you may have reached a number that is not connected to a fax machine. Check the number and try again. NOT REGISTERED The One Touch key or Speed Dial number you pressed has no number assigned toit. You will have to register a phone number. (See pages 29-32.) PRINTER JAM | The paper is stuck in the recording area. Remove the jammed paper, (See pages 110-111.) SET CARTRIDGE | Á toner cartridge is not installed. Reinstall the toner cartridge. Paper Jams Your fax machine will sound an alarm if the document jams while going through the feeder orif the recording paper becomes stuck. The display will show DOCUMENT Your fax machine will sound an alarm if the document jams while going through the feeder or if the recording paper becomes stuck. The display will show DOCUMENT JAM or PRINTER JAM. Fixing a Document Jam 1. Open the control panel. Remove the jammed documents. Close the control panel. ео © EN Press Stop. 109 Fixing a Paper Jam Before you can clear a paper jam error, you must find out where the paper is stuck. Use the diagram below to help locate the position of the paper. Top Cover VA и Рарег Multi-purpose Sheet Feeder Drum Unit ¢ Do not force the jammed paper from the paper tray because you may damage the machine and cause toner to scatter on the next printed page(s). * After you have used the machine, some internal parts of the machine are extremely HOT! When you open the top cover of the machine, never touch the shaded parts shown in the following diagram. | e IC a | | Ja Pire Te J HOT! Е = | © 105 > Elias s ¡ge oo J E ET he Se E RE ES E | ==) || _ A Inside the machine : р 110 1. Clearing a Paper Jam in the Multi-purpose Sheet Feeder. If a paper jam has occurred inside the multi-purpose sheet feeder, open the multi-purpose sheet feeder to pull the jammed paper upward out of the feeder; then close the multi-purpose sheet feeder. Also, open the top cover and check that a torn piece of paper does not remain inside the machine. Cover Multi-purpose Sheet Feeder 2. Clearing a Paper Jam near the Drum Unit. If a paper jam has occurred near the drum unit, open the top cover and remove the drum unit. Then, pull the jammed paper upward and out of the machine. Reinstall the drum unit and close the top cover. Top Cover Drum Unit 3. Clearing a Paper Jam in the Fuser Unit. If a paper jam has occurred in the fuser unit, open the top cover and remove the drum unit. Then, pull the jammed paper out of the fuser. Reinstall the drum unit and close the top cover. 111 If you are Having Difficulty with Your Fax Machine When the Receiving Party Says the Picture is Not Clear: | Sometimes the setting of the resolution mode is not appropriate. Send the fax again using the FINE or SUPERFINE mode. Also, your machine’s scanner may be dirty, so try cleaning it. (See page 119) When the Receiving Party Says Vertical Streaks Appear on the Faxes They Receive: Your machine's scanner may be dirty or the receiving party's printer head may be dirty. Clean your scanner, (See page 119) and make a copy to see if the problem was caused by your machine, Vertical Streaks Appear on the Faxes You Receive: Sometimes you may see vertical streaks on the faxes you receive. Either your machine’s primary corona wire for printing may be dirty, or the sending party’s fax scanner may be dirty. Clean your primary corona wire. (See page 119) Make a copy to see if the vertical streaks are still there. Vertical Streaks Appear in Copies: Sometimes you may see vertical streaks on your copies. Either the scanner or the primary corona wire for printing is dirty. Clean them both. (See page 119) * If the printed pages are still blurred at the center or either edge as below: * Make sure that the printer is placed on a flat, horizontal surface. * Remove the drum unit with the toner cartridge installed. Hold the unit horizontally with both hands and tap it firmly against a flat surface 3 or 4 times. Reinstall the drum unit with the toner cartridge and try printing again. If the print quality is acceptable, continue using this drum unit. If the print quality is not acceptable, please contact Brother Customer Service or your local Authorized Service Center for further assistance. | | Horizontal Streaks You may get a fax with horizontal streaks or with missing lines. Usually this is caused by a poor telephone connection. Ask the other party to send the fax again. Poor Printing Quality Ifthe printing quality is not at an acceptable level, please replace your drum unit with a new one. The Print is tuo Light or tuo Dark: The print density dial is located in the corner under the top cover. (Remove the drum unit.) You can use it to adjust print density by increasing or decreasing the Print Density function setting you choose. The print may become darker or lighter as conditions change (such as changing the toner cartridge and drum unit or if the machine has be- come overheated from heavy use). Use a straight blade screwdriver to turn the print density dial clockwise for darker print and counterclockwise for lighter print. The dial has been set to the middle position. Make five or six copies to bring the toner up to the level of the new setting. If the print is still too light, check to see if the Toner Save feature is ON (see page 65). Received Faxes Appear as Split or Blank Pages: Ifthe received data is divided and printed onto 2 pages or if you get an additional blank page your recording size may not be set correctly for the paper you are using (see page 62). If you are using the fixed reduction feature, check to see if the reduction ratio is suitable for the real paper (see page 63). | When Dialing Doesn't Work: You may have the wrong dialing mode. Change the TONE/PULSE setting. (See page 26) You should check all the telephone line connections (such as to the handset and to the wall jack). Check also that the power cord is connected. (See page 8.) Check by pressing Hook to see if you hear a dial tone. Also try dialing by first pressing Hook or lifting the handset. Wait until you hear the fax tones and then press Start. Fax Machine Does Not Answer When Called: Make sure the fax machine is in the correct receiving mode for your setup (either FAX, F/T or TAD). Check for dial tone. If possible, call your fax machine to hear it answer. If there is still no answer, check the telephone line cord connection. Connect a standard telephone handset to the fax machine telephone jack. If there is no ringing when you call your fax machine, call your Telephone Company to check the line. No Dial Tone on the Handset: Press Hook. If you hear no dial tone, check telephone line cord connections at the fax machine and wall jack. Check that the headset is connected to the fax machine's handset jack. Test the wall jack with another single line telephone. If no dial tone on the wall outlet, call your Telephone company. Double Ring in F/T Mode: | The fax machine knows the incoming call is not a fax soit is signaling you to answer the telephone call. Pick up the fax machine handset or answer from an extension phone and press your fax machine's Remote Deactivation Code (default setting is #51). 113 Troubleshooting Tips This section contains Troubleshooting Tips, if you are having difficulty using your fax machine: Setting Up the Fax Machine DIFFICULTY The fax machine does not | Check the following: print. * The machine is turned on, * The toner cartridge and drum unit are installed properly. * Check to see if the LCD is showing an error message. (see page 108.) Paper Handling Difficulties DIFFICULTY SUGGESTIONS The fax machine does not | * Check to see if the CHECK PAPER or PRINTER JAM load paper. message appears on the LCD. If so, the multi-purpose sheel The LCD shows CHECK feeder may be out of paper or not properly installed. If it is PAPER or PRINTER JAM. empty, load a new stack of paper into the feeder. e [fthereispaper inthe multi-purpose sheet feeder, make sure it is straight. If the paper is curled, you should straighten it. Sometimes it is helpful to remove the paper, turn the stack over and put it back into the paper tray. * Reduce the amount of paper in the multi-purpose sheet feeder, then try again. The fax machine does not | Re-insert the paper firmly, one sheet at a time. load paper fromthe manual feed stop. How can I clear paperjams? | See “Paper Jams” on page 111. Print Quality Difficulties If the display shows CHANGE DRUM, you can clear a print quality problem by replacing the drum unit with a new one. The old drum is at the end of its life. Printed pages are too dark | Adjusttheprint conditions by setting the Print Density function, or too light. or turn the print density dial counterclockwise for lighter images and clockwise for darker images. It has been factory set to the middle position. See “The Print is too Light or too Dark” on page 113. Printed pages contain white | You may fix this by wiping the scanner windows with a clean stripes. | soft cloth. (See “Regular Maintenance” and “Cleaning the Drum Unit” on pages 119-120.) | If you still see white stripes or faint images and the display shows CHANGE DRUM, replace the drum unit with a new one. || | White Stripes or Faint Images Printed pages are stained | * Clean the machine interior and the primary corona wire of with toner or have vertical the toner cartridge. See “Regular Maintenance” and “Cleaning stripes. the Drum Unit” on pages 119-120. | | * Make sure that the tab of the corona wire is at the home position. If you still see dark stripes or toner stains after cleaning and the display shows CHANGE DRUM, replace the drum unit with a new one. Dark Stripes or Toner Stains Printed pages have white | Make sure that you use paper that meets the specifications. spots in black text and Rough surface or thick media can cause the problem. graphics area. B White Spots If you still see white spots and the display shows CHANGE DRUM, replace the drum unit with a new one. 115 SUGGESTIONS DIFFICULTY Toner scatters and stains the printed page. Scattering Toner If toner scattered over the whole printing surface, adjust the print density dial inside the printer counterclockwise. See “The Print is too Light or too Dark” on page 113. Clean the printer interior. See “Regular Maintenance” and “Cleaning the Drum Unit” on pages 119-120. - Make sure that you use paper that meets specifications. See page 6. If vou still have scattered toner and the display shows CHANGE DRUM, replace the drum unit with a new one. The whole page is printed in black. Black Page Wipe the electric terminals referring to page 119. Also, do not use heat-sensitive paper as it will cause this problem. Ifthe printed pages are still black after cleaning and the display shows CHANGE DRUM, replace the drum unit with a new one. Nothing is printed on the page. White page Make sure that the toner cartridge is not empty. Wipe the electric terminals referring to “Regular Maintenance” and “Cleaning the Drum Unit” on pages 119- 120. | * Make sure that a torn piece of paper does not remain on the scanner window, Printed pages are marked at regular intervals. Example of Regular Marking Markings may disappear by themselves. Try copying multiple pages to clear this problem, since markings may occur if the machine has not been used for a long time. Á possible causeis that the surface of the drum is scratched. You must then replace the drum unit with a new one. If the markings do not disappear, it may be that the drum was marked or damaged by excessive exposure to light. In this case, replace the drum unit with a new one. DIFFICULTY | SUGGESTIONS Printed pages are blurred at the center or at either edge. || L Blurred Page Certain environmental conditions such as humidity, high temperatures, ete. may cause this condition to occur. + Make sure the machine is placed on a flat, horizontal surface. * Remove the drum unit with the toner cartridge installed. Try rocking them from side to side. e Youmay clear a blurred page by wiping the scanner windows with a clean soft cloth. (See “Regular Maintenance” and “Cleaning the Drum Unit” on pages 119-120.) If a blurred page occurs after cleaning and the display shows CHANGE DRUM, replace the drum unit with a new one. Ghost images appear on printed pages. Ghost Images * Turn the print density dial counterclockwise for lighter images. See “The Print is too Light or too Dark” on page 113, * Make sure that you use paper that meets the specifications. Rough surface or thick media can cause a ghost image. NOTE: The drum unit is a consumable item, and it is necessary to replace it periodically. B) REGULAR MAINTENANCE Cleaning the Fax Machine You can keep your fax machine in optimum condition by cleaning it on a regular basis. It is a good idea to replace the toner cartridge and the drum unit during this routine. Avoid using thinners or other organic solvents to clean the machine and do not use water. Follow the four steps below: 1. Unplug the telephone line and then the power cord. When you reconnect these lines later, make sure to connect the power cord first, then the telephone line. 2. Wipe dirt off the machine using a slightly damp clean cloth. 3. Clean the white bar and the glass cover: Moisten a small piece of clean soft, lint-free cloth with isopropyl alcohol and carefully remove dirt from the glass cover and the white bar of the scanner. * Do not use isopropyl alcohol to remove dirt from the control panel. It may cause a crack on the panel. 4. Wipe the gears (see page 119) and electric terminals with isopropyl alcohol on a cotton swab. Gently wipe the scanner window and toner sensor with a clean soft dry cloth. Control Panel Se | Open the Cantrol Panel. ———, ; y Glass Cover * Do not use isopropyl alcohol to clean the scanner window or the toner sensor. * Do not touch the scanner window with your finger. * Handle the drum unit carefully because it contains toner. If toner seatters and your hands or cloths get dirty, immediately wipe or wash it off with cold water. Toner Sensor Electric Terminal WARNING Just after you have used the fax machine, some internal parts of the machine are extremely HOT! When you open the top cover of the machine, never touch the shaded parts shown in the diagram to the left. A Inside the machine Cleaning the Drum Unit NOTE: We recommend you place the drum unit on a drop cloth or large piece of disposable paper to avoid spilling and scattering the toner. i. Turn the drum unit upside down slowly. Corona Wire 2. Clean the primary corona wire inside the drum unit by gently sliding the tab from right to left several times. 3. Return the tab to the home position (A mark position) before reinstalling the drum unit. 119 If you do not position the tab at the home position, printed pages may have vertical stripes. 4. Install the drum unit into the machine. See the section "REPLACING THE DRUM UNIT" on page 104. 5. Close the top cover. 6. Plug in the power cord and turn on the power switch. C) PACKING AND SHIPPING THE FAX MACHINE Whenever you transport the fax machine, use the packing materials that are provided with your machine. Follow the steps below to pack the fax machine or it may be damaged, which will void the fax machine’s warranty. | 1. Turn off the power switch and unplug the machine from the AC outlet. 2. Open the top cover. 3. Remove the drum unit assembly. To remove the drum unit, please refer to the previous section (See page 101.) NOTE: Remove the drum unit and toner cartridge. Leave the toner cartridge installed in the drum unit. Drum Unit Toner Cartridge 5. Close the top cover. Remove the wire extension, document tray, paper tray, dust cover and handset and pack them. | | 6. Wrap the machine in the plastic bag and place it in the original carton box with the original packing material. | 7. Placc any documents (manual and printed materials) and the drum unit and toner cartridge assembly into the carton box as shown below. 8. Close the carton box and tape it shut. 121 D) OPTIONAL MEMORY BOARD The FAX 3650 can recognize 1 MB (ME1000) or 2 MB (ME2000) of Optional Memory. Be careful to purchase the appropriate memory boards. (See page 133.) The memory board is installed on the main controller board inside the machine. You can add the optional memory board to increase the performance of fax and copy operations. <When faxing> Additional memory is available and useful to expand the memory for sending and receiving faxes. Model Name Optional Memory | Total FAX 3650 1 MB (up to 100 Pages) 2 MB (up to 200 Pages) 1 MB (up Lo 100 Pages) от or 2 MB (up to 200 Pages) 3 MB (up to 300 Pages) Brother chart, standard resolution, MMR coding method. Installing the Optional Memory Board 1. Unplug the power cord from the AC outlet and disconnect the interface cable. WARNING Unplug the power cord before installing (or removing) the memory | board | ! . Main Controller Board 7 Board NS NN SS > > 2. Unscrew the three screws securing the main controller board plate and pull out the board. WARNING Do not touch the surface of the main | controller board. 3. Toinstall the memory board onto the main controller board, use the attached spacer and plug it into the lower right corinectors of the main controller boards AS y SAAT) x Spacer {0 | - Main Controller Board NN г WARNING * Hold the edge of the memory board. Do not touch the surface of the board. * Make sure the memory board is securely seated in the main controller board. Ч 185 || / Мат Controlier Board 6. Reconnect the interface cable. 7. Plug the power cord into the AC outlet. 4, Reinstall the main controller board in the machine by sliding it into guide rails. 5. Secure the main controller board with the three screws. 14. IMPORTANT INFORMATION Standard Telephone and FCC Notices (Applies only to 120V model) These notices are in effect on models sold and used in the USA. This equipment is hearing aid compatible. When programming emergency numbers and/or making test calls to emergency numbers: | * Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up. e Perform such activities in the off-peak hours, such as early morning or late evening. This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipmentis a label that contains, among other information, the FCC Registration Number and Ringer equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company. : You may safely connect this equipment to the telephone line by means of a standard modular jack, USOC RJ11C. | | An FCC compliant telephone cord and modular plug is provided with this equipment. This equipmentis designed to be connected to the telephone line or premises wiring using a compatible modular jack which is Part 68 compliant. See pages 9-11 for details, The REN is useful to determine the quantity of devices you may connect to your telephone line and still have those devices ring when your telephone number is called. In most, but not all areas, the sum of the RENs ofall devices connected to one line shouid not exceed five (5). Ta be certain of the number of devices you may connect to your line, as determined by the REN, you should contact your local telephone company to determine the maximum REN for your calling area. Ifyour IntelliFAX 3650 damages the telephone line, the telephone company may discontinue your service temporarily. If possible, they will notify you in advance. But if advanced notice is not practical, you will be notified as soon as possible. You will be informed of your right to file a complaint with the FCC. Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the proper functioning of your equipment. If they do, you will be notified in advance to give you an opportunity to maintain uninterrupted telephone service. | If you experience trouble with the machine, please contact the manufacturer's authorized service agency for information on obtaining service or repair. The telephone company may ask that you disconnect this equipment from the line until the prohlem has been corrected or until you are sure that the equipment is not malfunctioning. | Ifyou are not able to solve a problem with your IntelliFAX 3650, contact Brother service personnel at | USA: 1-800-284-4329 (voice) 1-908-271-1937 (fax) From within Canada: 1-800-853-6660 (voice) 1-514-685-4898 (fax) From within Montreal: 1-514-685-6464 (voice) Warning For protection against the risk of electrical shock, always disconnect all cables from the wall outlet before servicing, modifying or installing the equipment. | This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: | * Reorient or relocate the receiving antenna. * Increase the separation between the fax equipment and the receiver. * Connect the fax equipment on a separate circuit. * Consult with the dealer or an experienced radio/TV technician for help. Laser Safety (For 110-120 Y Model Only) | This equipment is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the equipment does not produce hazardous laser radiation. | Since radiation emitted inside the equipment is completely confined within protective housings and external covers, the laser beam can not escape from the machine during any phase of user operation. FDA Regulations U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. One of the following labels on the back of the printer indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States. MANUFACTURED : BROTHER INDUSTRIES, LTD. 15-1 Naeshiro-cho Mizuho-ku Nagoya, 467 Japan This product complies with FDA radiation performance standards, 21 CFR Subchapter J. Caution Use of controls, adjustments or performance of procedures other than those specified in this manual may result in hazardous invisible radiation exposure. 125 International Energy Star Compliance Statement The purpose of the International Energy Star Program is to promote the development and popularization of energy-efficient office equipment, which includes computers, monitors, printers, facsimile receivers and copy machines world-wide. As an International Energy Star partner, Brother Industries, Ltd. has decided that this product meets the guideline of the program. Brother can not accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties extended or granted by this document. The serial number may be found on the label affixed to the back of the unit. For your convenience, note the number below and retain this Owner's Manual to serve as a permanent record of your purchase, in the event of a theft or fire, or for future reference. MODEL NO. IntelliFAX 3650 SERIAL NO. NAME OF DEALER DATE OF PURCHASE Important Safety Instructions Read all of these instructions Save them for later reference. Follow all warnings and instructions marked on the product. вое юн Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for eleaning. | Do not use this product near water. 6. Do not place this product on an unstable cart, stand, or table. The product may fall, causing serious damage to the product. 7. Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over aradiator or heater. This product should not be placed in a built-in installation unless proper ventilation is provided. 10. 11. 12. 13. 14. 15. This product chould be operated from the type of power sourec indicated on the label. If you are not sure of the type of power available, consult with your dealer or local power company. This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding) pin. This plug will fit only into a grounding-type power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounding-type plug. Do not allow anything to rest on the power cord. Do not locate this product where people can walk on the cord. | If an extension cord is used (see pages 9-11) with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating. Also, make sure that the total of all products plugged into the wall outlet does not exceed 15 amperes (USA only). Never push objects of any kind into this product through cabinet slots since they may touch dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never spill liquid of any kind on the product. Do not attempt to service this product yourself because opening or removing covers may expose you to dangerous voltage points and/or other risks and may void your warranty. Refer all servicing to an Authorized Service Personnel. A list of Authorized Service Centers has been included for your convenience, or you may contact the following Customer Service Numbers for your nearest Authorized Service Center: USA: | 1-800-284-4329 (voice) 1-908-271-1937 (fax) 1-800-521-2846 (Fax-Back System) From within Canada: 1-800-853-6660 (voice) 1-514-685-4898 (fax) 1-800-681-9838 (Fax-Back System) From within Montreal: 1-514-685-6464 (voice) Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following conditions: A. When the power cord or plug is damaged or frayed. If liquid has been spilled into the product. | If the product has been exposed to rain or water, Jos . Ifthe product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions since improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation. E. If the product has been dropped or the cabinet has been damaged. W. Tf the product exhibits a distinet change in performance, indicating a need for service. To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). 127 15. SPECIFICATIONS Type Compatibility Coding system Modem speed Document input width Scanning/Printing width Paper size Cassette capability Printer type Gray scale Display Polling types Contrast control Resolution One touch dial Speed dial Automatic redial Speaker type Auto answer Communication source Operating environment Power source | Power consumption Print Media Desktop facsimile transceiver ITU-TS Group 3 MH/MR/MMR 14400/12000/9600/7200/4800/2400; Automatic Fallback 148 mm to 216 mm (5.8 inches to 8.5 inches) 208 mm (8.2 inches) Letter/Legal/A4 200 sheets (20 Ibs) Laser Printer Laser Wavelength : 780nm Laser Output : 5nWmax 64 levels LCD, 16 characters Standard, Delay, Sequential Automatic/Super Light/Super Dark (manual setting) e Horizontal 8 dot/mm (203 dot/inch) e Vertical Standard 3.85 line/mm (98 line/inch) | Fine, Photo (copy) 7.7 line/mm (196 line/inch) Superfine, Photo 15.4 line/mm (392 line/inch) 40 stations 100 stations 3 times at 5 minute intervals | Monitor 0, 1, 2, 3 or 4 TINES Public switched telephone network 50 - 90.5°F (10-32.5°C) 120V AC 50/60Hz (U.S.A., Canadian Version Only) - Sleep Mode : under 9 watts Standby : under 30 watts (25°C) Operating (Copying) : under 160 watts (25°C) Toner cartridge: Life expectancy: 2,200 pages/new toner cartridge 1,000 pages/starter toner cartridge (when printing Ad or letter-size paper at 5% print coverage) NOTE: Toner life expectancy will vary depending on the type of average print job printed. Drum Unit: Life expectancy: 20,000 pages at 20 pages per job 8,000 pages at 1 page per job NOTE: There are many factors that determine the actual drum life, such as temperature, humid- ity, type of paper and toner that you use, the number of pages per joint job, etc. Dimensions 15.1 x 17.8 x 9.9 (inches)/383 x 452 x 251 (mm) Weight 18.8 1bs/8.5 kg Specifications are subject to change for improvement without prior notice. 129 INDEX A Access Codes (Dialing) ............. snsnanens 3é Activity Report ............... coenanrensasenents 96-97 ADF ..... rere rena ... 38 All Dial List ....... Cierra non nen enn nanDa o 95, 97 Answer Mode .................. anananareamenan 16, 58 Automatic Transmission ................—.... 40 B Battery (Sec Memory Storage) aasmiusu name 32 Be 0 T= memoria KEERER REM R ER RARE 26 Brogdcasting .............———.————.—.e .e....meeee.... 45 C Cali Back Message ........... . 55, 95 Call Reservation ........... e. 55 Caller ID ..............=.e===erazareemmee 76-79 Canceling ....... pneuenarananzarenernencanemena AZ Cleaning .............—.—. mee... ne 118 Connecting .......... eee... 67, 70, 92 Contrast... cere, 39 Control Panel Keys ............. e. « 12 COPY ..unverrnrarecentanensanineunenna nan an can 14, 80-82 Cover Page …….………….…....….……. errr errr. 51 Credit Card Numbers ...........eweeeenimee 36 Custom Features on Your Phone Line . 11 D D/R SET MODE ........... censrantnen sans aman en same 74 Daily Timer ………..…..….…..….…..….…ecraecrersensrenvareue 43 Date and Time ........... e... e... 27 Delayed Polling ......................e.en— 85-86 Delayed Transmission ...................w..... 43 Distinctive Ringing ...........*..—.w—-...... 72-75 Document... 37 Dual ACCESS erde 41 E ECM cree ere rans 57 Enlarging Copies ...................—.—..... nee: 82 Error Messages/Codes ....................... 108 Error Reftransmission ..................—......... 57 Extension TAD .............e.... mr eeenenees 70 F F/T Mode (Fax/Telephone) ........... 58, 68 F/T Ring 1 e 58 Fax FOrWGrdiNG see er ne 87, 88 Fax Mode .......... mem. envananenmenanzana mean 59 Fax Storage.................... peninianenen cane 87-94 FCC Notices...................e_—.enmmenenere 124 FINE cocci creer meer seem oan 38 Function ............... sarmou rente na nenem sante 15, 17 G GTOUP N) H Help .............. enaanameetADrnmamA NGEEHENAUBERLAKE 16, 17 Hold ade ee. rrr 14, 35 HOOK 8..…unccccrsenreranencnrarrnaanemanrensanemanen 14, 35 | Interrupting ...........——————— ren rman 46 J JACKS ...........ieeeninonineanenaracanen acen tara nene ene 67 JON Lee .nn eo on errs evra 109 L Load Paper ........... penanianeamenemeneno pameneneanrana 5 M Manual Dial ............. anaanan tanins cr REKEKGUHG 35 Manual Mode.................. pnrneninrnanenenen Tarna 59 Memory ............... SE. 32, 122 MEMORY FULL .......... Laranta same nan nn ce 0eme 41, 82 Memory Transmission ..................... 40-45 Multiple Copies … i „...... 80 Multiple Resolution Transmission неко... ‚ 20 № Next Reserved Fax... 41 On Hook Dial .......................— 35 One Touch Dial .................. 14, 29, 35, 40 Overseas Mode ............... 2... 49 Р Packing and Shipping Machine 120-121 Packing List .......cccc cermin 2 Paging ............. ee eemmener nana. 88, 89 Paper Size ............ 64 PAUSE ..........em. near 13, 30, 35 PBX ee ——— „нее. 33 PROto erstere 38, 80 PONG ........... cence een. 83-86 POWET cco ee 7, 128 Programming Your Fax (OSP) .............. 17 R Receive FdXes ................—...ee=exinearanraass 58 ROCIGI ...........…rcornrarrsconaarsmensencersses 13, 43 Reduction ............cccviivevicrimerenr ieee. 63, 82 Remote Access/Retrieval .................... 91 Remote Activation ...... ern 07-69 Remote Code ............. eee. 67 Remote Control Commands................ 93 Remote Deactivation ................. e... 67 Replacing Drum Unit ................... 104-106 Replacing Toner Cartarage ............... 100 Report ............. 95, 98 REPOMS ccc seers. 95-99 Resolution ........ ea 16, 38 Ring Delay ...........— mee. renra os DY RING TiM® …...…......…rcrserrrencrsrensrrerrrencenss 6] Ring Volume .….…..….…..…..…..…..………rerseccarsccnianns 66 S Safety Instructions e... ое 126 Sending Faxes ...........0........... a 37 Sequential Polling ...................—.—....—.. 86 Sefting ...................=.mrime een. SIT ae naar amen ren rama nen e nreneneaes 14, 29 ST eevee. 18 Sleep Mode 25 SMOoIhing............. 6] Speaker Volume ................. ms 66 Specifications ...............—........«...... 128-129 Speed Dial ........................ 13, 31, 35, 4D Standard... 38, 50 Station ID an 28-29, 51, 55 Super Dark ......... … A | Super Light …….....….….…....……sermeremmennnnm 39 Superfine .............w sn 38 T TAD Mode -..........—. e... ..e=emaernas 58, 67, 72 Telephone Answering Device Telephone Index oo... 36 Tone/Pulse ............. ===... 25 Toner Cartridge ..............—.. e 100 Toner Save ..........—— were 65 Troubleshocting Tips............——. 14 Two Line Phone System ...............m......... 9 FOR CUSTOMER SERVICE USA: | 1-800-284-4329 (voice) 1-908-271-1937 (fax) From within Canada: 1-800-853-6660 (voice) 1-514-685-4898 (fax) From within Montreal: 1-514-685-6464 (voice) 132 ORDERING ACCESSORIES AND SUPPLIES For the best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) From within Canada: 1-800-668-2768 (voice) DESCRIPTION Laser Fax Toner TN5000PF Laser Fax Drum | DR200 1 MB Expandable Memory Board ME1000 2 MB Expandable Memory Board ME2000 Telephone Line Cord UG1570001 Telephone Handset UF6400003 Handset Curled Cord UF7204009 Dust Cover — UL6955001 Wire Extension UF7201001 Paper Tray | UF7209001 Document Tray With Wire Extension UF7206001 Quick Reference Card UF7848001 Remote Control Card UF8297001 133 pr “ Fumi ¡e of om ms ¡ue = = su tual! : o Шо “т Tot E fou ¡mi gui stot Ч e “ques бла, EUA md yor Знала purty tite a ис М — © оне 1 PoR boas Lo Yi A H 5 if d 9 А, Y FY О a — ET ad e LE a ef A RE > 6 == 2 ag pt gr En LC < = © == < 4 3 | = € PF a fi fi С Г mn E a 3 ha fd = oy Cu #1; o a TN] a! и EL ! = Le ei, = ся <a > A und | бон J o A Вы dE 2 == © 7 ча фа? 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Key features
- Send and receive faxes
- Make copies
- Use as a telephone
- Store numbers for easy dialing
- Send faxes automatically at a later time
- Poll other fax machines to retrieve faxes automatically
- Fax with cover page
Frequently asked questions
Follow the steps in the Owner's Manual to set up your fax machine. You will need to connect the power cord, telephone line, and install the drum unit assembly.
To send a fax, insert the document into the fax machine, dial the number and press Start. You can also use One Touch dialing or Speed Dialing to send a fax quickly.
To receive a fax, make sure your fax machine is in Fax Mode. When a fax is sent to your machine, it will automatically answer the call and print the fax.
Fax Mode is used to automatically receive faxes. Manual Mode is used to receive telephone calls. You can choose which mode you want to use with the Mode key.