Brother 6890CDW All in One Printer User Manual

USER’S GUIDE
MFC-6890CDW
Version 0
ARL/ASA/NZ
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-6890CDW
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User's Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
„ may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
Table of Contents
Section I
1
General
General Information
2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing Documentation...................................................................................3
Accessing Brother Support (For Windows®) .........................................................5
Control panel overview ..........................................................................................6
LCD screen indications....................................................................................8
Basic Operations .............................................................................................9
2
Loading paper and documents
10
Loading paper and other print media...................................................................10
Loading paper in paper tray #1......................................................................10
Loading paper in paper tray #2......................................................................13
Loading envelopes and postcards .................................................................16
Removing small printouts from the machine .................................................18
Printable area ................................................................................................19
Acceptable paper and other print media..............................................................20
Recommended print media ...........................................................................20
Handling and using print media .....................................................................21
Choosing the right print media.......................................................................22
Loading documents .............................................................................................24
Using the ADF ...............................................................................................24
Using the scanner glass ................................................................................25
Scannable area .............................................................................................26
3
General setup
27
Power Save mode ...............................................................................................27
Putting your machine in Power Save mode...................................................27
Bringing your machine out of Power Save mode ..........................................27
Power Save setting........................................................................................27
Mode Timer..........................................................................................................28
Paper settings......................................................................................................29
Paper Size and Type .....................................................................................29
Tray use in Copy mode .................................................................................29
Tray use in Fax mode....................................................................................30
Secure Paper Feed mode for A3 size Short Grain Paper .............................30
Volume Settings...................................................................................................31
Ring Volume ..................................................................................................31
Beeper Volume ..............................................................................................31
Speaker Volume ............................................................................................31
Setting Daylight Savings Time.............................................................................32
Sleep Mode..........................................................................................................32
ii
LCD screen.......................................................................................................... 33
LCD Contrast.................................................................................................33
Setting the backlight brightness..................................................................... 33
Setting the Dim Timer for the backlight ........................................................33
4
Security features
34
Secure Function Lock ..........................................................................................34
Setting and changing the Administrator Password........................................34
Setting up and changing the Public user ....................................................... 35
Setting up and changing restricted users ......................................................36
Turning Secure Function Lock on/off.............................................................37
Switching users .............................................................................................38
Changing to the Public mode ........................................................................38
Reset all users...............................................................................................38
Section II Fax
5
Sending a Fax
40
Entering Fax mode ..............................................................................................40
Faxing from the ADF ....................................................................................40
Faxing from the scanner glass ......................................................................41
Setting the scanner glass size for faxing ....................................................... 41
Colour fax transmission .................................................................................42
How to preview an outgoing fax ....................................................................42
Cancelling a fax in progress ..........................................................................42
Broadcasting (Monochrome only)........................................................................43
Cancelling a Broadcast in progress ...............................................................44
Additional sending operations..............................................................................44
Sending faxes using multiple settings ...........................................................44
Contrast .........................................................................................................45
Changing fax resolution.................................................................................45
Dual access (Monochrome only) ...................................................................46
Real time transmission ..................................................................................46
Overseas Mode .............................................................................................46
Delayed Faxing (Monochrome only).............................................................. 46
Delayed Batch Transmission (Monochrome only)......................................... 47
Checking and cancelling waiting jobs............................................................47
Setting your changes as a new default..........................................................47
Restoring all fax settings to the factory settings ............................................48
Sending a fax manually .................................................................................48
Out of Memory message ...............................................................................48
iii
6
Receiving a Fax
49
Receive modes ....................................................................................................49
Choose the Receive Mode ..................................................................................49
Using receive modes ...........................................................................................50
Fax only .........................................................................................................50
Fax/Tel...........................................................................................................50
Manual...........................................................................................................50
External TAD .................................................................................................50
Receive mode settings ........................................................................................51
Ring Delay .....................................................................................................51
F/T Ring Time (Fax/Tel mode only) ...............................................................51
Fax Detect .....................................................................................................52
Additional receiving operations............................................................................52
Printing a reduced incoming fax ....................................................................52
Setting Receiving Priority ..............................................................................53
Printing a fax from the memory .....................................................................54
Out of Paper Reception .................................................................................54
Memory Receive (Monochrome only)..................................................................54
Fax Forwarding..............................................................................................55
Fax Storage ...................................................................................................55
PC Fax Receive.............................................................................................56
Changing the destination PC .........................................................................57
Turning off Memory Receive Operations .......................................................57
Changing Memory Receive Operations.........................................................58
Fax Preview (Monochrome only) .........................................................................58
How to preview a received fax.......................................................................58
Turning off Fax Preview.................................................................................60
Remote Retrieval .................................................................................................61
Setting a Remote Access Code.....................................................................61
Using your Remote Access Code..................................................................61
Remote Fax commands ................................................................................62
Retrieving fax messages ...............................................................................63
Changing your Fax Forwarding number ........................................................63
iv
7
Telephone and External devices
64
Voice operations ..................................................................................................64
Tone or Pulse (Not Available for New Zealand) ............................................64
Fax/Tel mode ................................................................................................64
Fax/Tel mode in Power Save condition .........................................................64
Telephone Service for Australia...........................................................................65
Telstra® FaxStream® Duet® (Distinctive Ring)..............................................65
Caller ID.........................................................................................................67
How Does the Caller ID Work?......................................................................67
The Caller ID is Stored in Your Machine Memory ......................................... 67
Telephone Service for New Zealand ...................................................................68
FaxAbility .......................................................................................................68
Caller ID.........................................................................................................69
How Does the Caller ID Work?......................................................................69
Telephone Service for Some Countries...............................................................70
Distinctive Ring (For Singapore and Hong Kong)..........................................70
Caller ID (For Singapore and Hong Kong) ....................................................71
Connecting an external TAD (telephone answering device)................................71
Connections................................................................................................... 72
Recording outgoing message (OGM) on an external TAD............................72
Multi-line connections (PABX) .......................................................................72
External and extension telephones......................................................................73
Connecting an external or extension telephone ............................................73
Operation from extension telephones............................................................73
Using a cordless external telephone .............................................................73
Using remote codes.......................................................................................74
8
Dialling and storing numbers
75
How to Dial .......................................................................................................... 75
Manual dialling...............................................................................................75
One Touch Dialling ........................................................................................75
Speed Dialling ...............................................................................................75
Fax Redial .....................................................................................................75
Outgoing Call history ..................................................................................... 76
Caller ID history .............................................................................................76
Storing numbers ..................................................................................................77
Storing a pause .............................................................................................77
Storing One Touch Dial numbers ..................................................................77
Storing One Touch numbers from Outgoing Calls......................................... 78
Storing One Touch numbers from the Caller ID history.................................78
Storing Speed Dial numbers..........................................................................79
Storing Speed Dial numbers from Outgoing Calls......................................... 80
Storing Speed Dial numbers from the Caller ID history.................................80
Changing or Deleting One Touch or Speed Dial names or numbers ............81
Setting up groups for broadcasting................................................................82
Combining Quick Dial numbers ..................................................................... 84
v
9
Printing Reports
85
Fax reports...........................................................................................................85
Transmission Verification Report...................................................................85
Fax Journal (activity report) ...........................................................................85
Reports ................................................................................................................86
How to print a report ......................................................................................86
10
Polling
87
Polling overview...................................................................................................87
Polling receive .....................................................................................................87
Setup to receive polling .................................................................................87
Setup to receive polling with secure code .....................................................87
Setup to receive delayed polling....................................................................88
Sequential polling (Monochrome only) ..........................................................88
Cancelling a Sequential Polling Job ..............................................................89
Polled transmit (Monochrome only) .....................................................................89
Setup for polled transmit................................................................................89
Setup for polled transmit with secure code....................................................90
Section III Copy
11
Making copies
92
How to copy .........................................................................................................92
Entering Copy mode......................................................................................92
Making a single copy .....................................................................................92
Making multiple copies ..................................................................................93
Stop copying..................................................................................................93
Copy settings .......................................................................................................93
Changing copy speed and quality .................................................................93
Enlarging or reducing the image copied ........................................................94
Making N in 1 copies or a poster (Page Layout) ..........................................95
Sorting copies using the ADF ........................................................................96
Adjusting Brightness and Contrast ................................................................97
Paper Options................................................................................................97
Skew Adjustment...........................................................................................98
Book Copy .....................................................................................................99
Watermark Copy............................................................................................99
Duplex (2-sided) copying (Tray #1 only)......................................................100
Setting your favourites .................................................................................102
‘Out of Memory’ message..................................................................................103
vi
Section IV Direct Photo Printing
12
Printing photos from a memory card or USB Flash
memory drive
106
PhotoCapture Center™ Operations................................................................... 106
Printing from a memory card or USB Flash memory drive without a PC.....106
Scanning to a memory card or USB Flash memory drive without a PC ......106
Using PhotoCapture Center™ from your computer.....................................106
Using a memory card or USB Flash memory drive .....................................106
Memory cards or USB Flash memory drive folder structure........................107
Getting started ...................................................................................................108
Entering PhotoCapture mode ......................................................................109
Print Images.......................................................................................................109
View Photos................................................................................................. 109
Print Index (Thumbnails) .............................................................................110
Printing Photos ............................................................................................111
Enhance Photos .......................................................................................... 111
DPOF printing..............................................................................................113
PhotoCapture Center™ print settings................................................................114
Print Speed and Quality...............................................................................115
Paper options ..............................................................................................115
Adjusting Brightness, Contrast and Colour..................................................116
Cropping ......................................................................................................118
Borderless printing.......................................................................................118
Date Print.....................................................................................................118
Setting your changes as a new default........................................................119
Restoring all settings to the factory settings ................................................119
Scan to a memory card or USB Flash memory drive ........................................119
Entering Scan mode ....................................................................................119
How to scan to a memory card or USB Flash memory drive.......................120
Glass Scan Size .......................................................................................... 121
How to change the file name .......................................................................121
How to set a new default .............................................................................121
How to reset to factory settings ................................................................... 121
Understanding the Error Messages ................................................................... 122
13
Printing photos from a camera
123
Printing photos directly from a PictBridge camera.............................................123
PictBridge requirements ..............................................................................123
Setting your digital camera ..........................................................................123
Printing Images............................................................................................124
DPOF printing..............................................................................................124
Printing photos directly from a digital camera (without PictBridge)....................125
Printing Images............................................................................................125
Understanding the Error Messages ................................................................... 126
vii
Section V Software
14
Software and Network features
128
Section VI Appendixes
A
Safety and Legal
130
Choosing a location ...........................................................................................130
To use the machine safely.................................................................................131
Important safety instructions........................................................................136
IMPORTANT-For Your Safety .....................................................................137
LAN connection ...........................................................................................137
Radio interference .......................................................................................137
International ENERGY STAR® Compliance Statement...............................137
Important Information for Australia ....................................................................138
Important safety instructions........................................................................138
Important Information for New Zealand .............................................................140
Important Safety Instructions .......................................................................140
Important Information for Some Countries.........................................................143
Important Safety Instructions .......................................................................143
Legal limitations for copying ..............................................................................145
Trademarks........................................................................................................146
B
Troubleshooting and Routine Maintenance
147
Troubleshooting .................................................................................................147
If you are having difficulty with your machine ..............................................147
Dial Tone detection......................................................................................154
Telephone line interference .........................................................................154
Error and Maintenance messages.....................................................................155
Error animations Display .............................................................................160
Transferring your faxes or Fax Journal report .............................................160
Document jam ............................................................................................161
Printer jam or paper jam ..............................................................................162
Routine maintenance.........................................................................................165
Replacing the ink cartridges ........................................................................165
Cleaning the outside of the machine ...........................................................168
Cleaning the scanner glass .........................................................................169
Cleaning the machine’s printer platen .........................................................170
Cleaning the paper feed roller .....................................................................170
Cleaning the paper pick-up roller.................................................................171
Cleaning the print head ...............................................................................172
Checking the print quality ............................................................................172
Checking the print alignment .......................................................................173
Checking the ink volume .............................................................................174
Machine Information ..........................................................................................174
Checking the serial number .........................................................................174
Packing and shipping the machine ....................................................................174
viii
C
Menu and Features
177
On-screen programming....................................................................................177
Menu table...................................................................................................177
Memory storage...........................................................................................177
Mode and menu keys ........................................................................................177
Menu table...................................................................................................178
Entering Text ...............................................................................................205
D
Specifications
206
General ..............................................................................................................206
Print media.........................................................................................................208
Fax.....................................................................................................................209
Copy ..................................................................................................................211
PhotoCapture Center™ .....................................................................................212
PictBridge ..........................................................................................................213
Scanner .............................................................................................................214
Printer ................................................................................................................215
Interfaces ...........................................................................................................216
Computer requirements .....................................................................................217
Consumable items .............................................................................................218
Network (LAN) ...................................................................................................219
Wireless one-push configuration .................................................................220
E
Glossary
221
F
Index
225
ix
x
Section I
General
General Information
Loading paper and documents
General setup
Security features
I
2
10
27
34
1
General Information
Using the
documentation
1
Cautions specify procedures you
must follow or avoid to prevent
possible minor or severe injuries.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
buttons on the machine’s
control panel, or on the
computer screen.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
2
Warnings tell you what to do to
prevent possible personal injury.
Electrical Hazard icons alert you to
possible electrical shock.
1
Importants specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
1
General Information
Accessing the
Software User’s Guide
and Network User’s
Guide
c
If the language screen appears, click
your language. The CD-ROM main
menu will appear.
1
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced features of the Printer,
Scanner, PC Fax and Network. When you are
ready to learn detailed information about
these operations, read the Software User’s
Guide and Network User’s Guide that are
on the CD-ROM.
Viewing Documentation
Viewing Documentation
(For Windows®)
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a
b
Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
If the model name screen appears, click
your model name.
Note
1
If this window does not appear, use
Windows® Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
1
d
e
Click Documentation.
Click the documentation you want to
read.
„ HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
„ PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
Chapter 1
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Viewing Documentation
(For Macintosh®)
a
Turn on your Macintosh®. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
b
c
d
Double-click the Documentation icon.
Software User’s Guide
„ Scanning
(For Windows® 2000 Professional/
Windows® XP and Windows Vista ®)
„ ControlCenter3
(For Windows® 2000 Professional/
Windows® XP and Windows Vista ®)
„ Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
Presto! PageManager User’s Guide
(Hong Kong users only)
„ Instructions for scanning directly from
Presto! PageManager. The complete
Presto! PageManager User’s Guide can
be viewed from the Help selection in the
Presto! PageManager application.
How to find Network setup
instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
4
1
Double-click your language folder.
Double-click top.html to view the
Software User's Guide and Network
User's Guide in HTML format.
1
e
Click the documentation you want to
read:
„ Software User’s Guide
„ Network User’s Guide
General Information
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
Accessing Brother
Support
(For Windows®)
1
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center) and on the Brother CD-ROM.
„ Scanning
(For Mac OS® X 10.2.4 or greater)
„ ControlCenter2
(For Mac OS® X 10.2.4 or greater)
„ Click Brother Support on the main menu.
The following screen will appear:
„ Network Scanning
(For Mac OS® X 10.2.4 or greater)
Presto!® PageManager® User’s Guide
„ The complete Presto!® PageManager®
User’s Guide can be viewed from the Help
selection in the Presto!® PageManager®
application.
How to find Network setup
instructions
Your machine can be connected to a wireless
or wired network. You can find basic setup
instructions in the Quick Setup Guide. If your
wireless access point supports
SecureEasySetup™, Wi-Fi Protected
Setup™ or AOSS™, follow the steps in the
Quick Setup Guide. For more information
about network setup please see the Network
User's Guide.
1
„ To access our website
(http://www.brother.com), click Brother
Home Page.
„ For the latest news and product support
information (http://solutions.brother.com),
click Brother Solutions Center.
„ To visit our website for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
„ To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
„ To return to the main page, click Back or
if you have finished, click Exit.
5
Chapter 1
Control panel overview
1
8
7
Mem.
27.01.2009
01.01.2009
06:11
New Fax Fa
01 Prev
History
1
1
2
6
Fax and telephone keys:
„ Duplex Copy
Press this key to copy on both sides of the
paper.
„ Hook
Press before dialing if you want to make
sure a fax machine will answer, and then
press Mono Start or Colour Start.
Also, press this key after picking up the
handset of an external telephone during the
F/T pseudo/double-ring.
„ Redial/Pause
Redials one of the last 30 numbers called.
It also inserts a pause when dialling.
Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
This function transfers to the touchscreen
during some operations.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone. (Not Available in New Zealand)
2
3
Mode keys:
Fax
„
Lets you access Fax mode.
Scan
„
Lets you access Scan mode.
Copy
„
Lets you access Copy mode.
Photo Capture
„
Lets you access PhotoCapture Center™
mode.
4
Start keys:
„
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
„
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono
depending on the scanning setting in the
ControlCenter software).
General Information
7
6
Mem.
01.01.20099
1
5
TAD
06:111
New Fax Fax
01 Preview
01
MENU
Phone Book
3
5
6
4
Power Save
Lets you put the machine into Power Save
mode.
Stop/Exit
Stops an operation or exits from a menu.
7
LCD (liquid crystal display)
This is a Touchscreen LCD. You can access
the menus and options by pressing buttons
displayed on the screen.
Also, you can adjust the angle of the display by
lifting it.
8
One Touch keys
These 3 keys give you instant access to
6 previously stored numbers.
Shift
To access One Touch numbers 4 to 6, hold
down Shift as you press the One Touch key.
Also, if no number is assigned to the key, you
can directly store a number by pressing the
empty key.
7
Chapter 1
LCD screen indications
1
The LCD shows the current machine status
when the machine is idle.
11
2 3
1
TAD
Mem.
27.01.2009
01.01.2009
06:11
New Fax Fax
01 Preview
History
10
1
4
MENU
01
Phone Book
9 87 6
5
Wireless Status
A four level indicator shows the current
wireless signal strength if you are using a
wireless connection.
0
Max
2
Memory Status
Lets you see the available memory in the
machine.
3
Current Receive Mode
Lets you see the current receive mode.
„ Fax (Fax only)
„ F/T (Fax/Tel)
„ TAD (External TAD)
„ Mnl (Manual)
4
Ink indicator
Lets you see the available ink volume.
Also, lets you access the Ink menu.
5
Phone Book
Lets you set up your phone book of One Touch
Dial, Speed Dial and Group numbers.
Also, you can search the phone book for the
number you want to dial.
6
MENU
Lets you access the main menu.
7
Faxes in memory
Shows how many received faxes are in the
memory.
8
Fax Preview
Lets you preview received fax.
8
9
New Fax(es)
When Fax Preview is set to On, you can see
how many new faxes you have received.
10 History
Lets you view a list of outgoing calls and the
caller ID history.
Also, lets you fax or call the number you have
chosen from the lists.
11 Warning icon
Appears when there is an error or maintenance
message; press the Warning icon to view it,
and then press
to return to the Ready
screen.
Note
If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
General Information
Basic Operations
1
1
To operate the Touchscreen use your finger
to press the MENU or option button directly on
the LCD screen. To access more menus or
options in a setting, press d c or a b to scroll
through them.
The following steps show how to change a
setting in the machine. In this example the
Sleep mode setting is changed from
10 Mins to 5 Mins.
a
b
Press MENU.
Press a or b to display
General Setup.
MENU
General Setup
Fax
Network
c
d
Press General Setup.
Press a or b to display Sleep Mode.
General Setup
Sleep Mode
10 Mins
A3 - Short Grain
On
Function Lock
e
f
Press Sleep Mode.
Press 5 Mins.
Sleep Mode
1 Min
2 Mins
3 Mins
5 Mins
10 Mins
g
Press Stop/Exit.
9
2
Loading paper and documents
Loading paper and
other print media
2
Note
2
Note
• When you are using A3, Legal or Ledger
size paper, press and hold the universal
guide release button (1) as you slide out
the front of the paper tray.
• For Tray #2, see Loading paper in paper
tray #2 on page 13.
• If the tray used for Fax mode is set to
Auto Select you should open and close
the scanner cover to reset the machine
after refilling paper tray #1.
• When you load a different size of paper in
Tray #1 or Tray #2, you will need to
change the paper size setting in the
machine at the same time. (See Paper
Size and Type on page 29.)
Loading paper in paper
tray #1
a
If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
11
2
• If you are using A5 or smaller size paper,
make sure that the paper tray is not
extended.
b
Open the paper tray cover (1).
1
10
Loading paper and documents
c
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
e
Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray.
2
1
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
3
2
d
f
Gently adjust the paper side guides to
the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
Fan the stack of paper well to avoid
paper jams and misfeeds.
IMPORTANT
Always make sure that the paper is not
curled.
11
Chapter 2
g
Close the paper tray cover.
Check that the paper is flat in the tray
and below the maximum paper mark (1).
1
h
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the paper into the tray.
Slowly push the paper tray completely
into the machine.
11
CAUTION
DO NOT push Tray #1 into the machine too
quickly. Doing this may cause injury to your
hand by trapping it between Tray #1 and
Tray #2. Please push Tray #1 slowly.
i
While holding the paper tray in place,
pull out the paper support (1) until it
clicks, and then unfold the paper
support flap (2).
2
1
12
2
Loading paper and documents
Loading paper in paper tray #2
2
c
Note
You can only use plain paper sizes A3,
A4, Ledger, Letter, Legal or Executive in
Tray #2.
a
With both hands, gently press and slide
the paper side guides (1) and then the
paper length guide (2) to fit the paper
size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
Pull the paper tray completely out of the
machine.
1
b
Take off the paper tray cover (1).
3
1
2
13
2
Chapter 2
e
Note
If you are using A3, Ledger or Legal size
paper, press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
Gently put the paper into the paper tray
print side down and top edge in first.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
1
1
f
d
Fan the stack of paper well to avoid
paper jams and misfeeds.
Gently adjust the paper side guides with
both hands to fit the paper stack.
Make sure the paper side guides touch
the sides of the paper.
IMPORTANT
Always make sure that the paper is not
curled.
IMPORTANT
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
14
Loading paper and documents
g
Put on the paper tray cover.
j
Pull tray #1 out of the machine.
Press and hold the universal guide
release button (1) as you slide out the
front of the paper tray.
2
h
Slowly push the paper tray back into the
machine.
11
i
Do one of the following:
„ If you are using Ledger, Legal or A3
size paper, go to step j.
k
Open the paper tray cover and adjust
the paper length guide (1) for the paper.
„ If you are using Letter size paper, go
to step l.
1
15
Chapter 2
l
Close the paper tray cover and slowly
push the paper tray into the machine.
Pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
Loading envelopes and
postcards
About envelopes
2
„ Use envelopes that weigh between 80 to
95 gsm.
2
1
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
IMPORTANT
Note
If you are finished using A3, Ledger or
Legal size paper and want to use a
smaller paper size, take the paper out of
the tray. Then shorten the tray by pressing
the universal guide release button (1).
Adjust the paper length guide (2) to fit the
paper size you are going to use. Then put
the smaller paper into the tray.
1
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised
writing on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
Double flap
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
2
16
2
Loading paper and documents
Loading envelopes and postcards in
tray #1
a
Before loading, press the corners and
sides of envelopes or postcards to make
them as flat as possible.
IMPORTANT
If envelopes or postcards are ‘doublefeeding’, put one envelope or postcard in
the paper tray at a time.
b
2
Put envelopes or postcards in the paper
tray with the address side down and the
leading edge (top of the envelopes) in
first. We recommend you load one extra
envelope or postcard. With both hands,
gently press and slide the paper side
guides (1) and paper length guide (2) to
fit the size of the envelopes or
postcards.
1
2
17
2
Chapter 2
If you have problems printing on
envelopes with the flap on the short edge,
try the following:
a
b
Open the envelope flap.
c
Adjust the size and margin in your
application.
Make sure the flap is to the back edge of
the envelope when printing.
Removing small printouts
from the machine
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
18
2
2
Loading paper and documents
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide
on the CD-ROM.)
Cut Sheet Paper
Envelopes
3
3
4
1
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
3 mm
3 mm
3 mm
3 mm
Envelopes
12 mm
24 mm
3 mm
3 mm
Note
The Borderless feature is not available for envelopes.
19
2
Chapter 2
Acceptable paper and
other print media
The print quality can be affected by the type
of paper you use in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Size and Type on page 29.)
„ When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
20
Recommended print media
2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type
Item
A3 Plain
BP60PA3
A3 Glossy Photo
BP71GA3
A3 Inkjet (Matte)
BP60MA3
A4 Plain
BP60PA
A4 Glossy Photo
BP71GA4
A4 Inkjet (Matte)
BP60MA
10 × 15 cm Glossy Photo BP71GP
2
Loading paper and documents
Handling and using print
media
Paper capacity of the output paper
tray
2
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
Up to 50 sheets of 80 gsm A4 paper.
„ Transparencies and photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
„ Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
„ You can only print on both sides of the
paper with PC printing. (See Printing for
Windows® in the Software User’s Guide
on the CD-ROM.)
IMPORTANT
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
2 mm or greater
• Extremely shiny or highly textured
paper
• Paper that cannot be arranged
uniformly when stacked
21
2
Chapter 2
Choosing the right print media
2
Paper type and size for each operation
Paper Type
Cut Sheet
Cards
Envelopes
Paper Size
Usage
Fax
Copy
Photo
Capture
Printer
Ledger
279.4 × 431.8 mm (11 × 17 in.)
Yes
Yes
Yes
Yes
A3
297 × 420 mm (11.7 × 16.5 in.)
Yes
Yes
Yes
Yes
Letter
215.9 × 279.4 mm (8 1/2 × 11 in.) Yes
Yes
Yes
Yes
A4
210 × 297 mm (8.3 × 11.7 in.)
Yes
Yes
Yes
Yes
Legal
215.9 × 355.6 mm (8 1/2 × 14 in.) Yes
Yes
–
Yes
Executive
184 × 267 mm (7 1/4 × 10 1/2 in.) –
–
–
Yes
JIS B4
257 × 364 mm (10.1 × 14.3 in.)
–
–
–
Yes
JIS B5
182 × 257 mm (7.2 × 10.1 in.)
–
–
–
Yes
A5
148 × 210 mm (5.8 × 8.3 in.)
–
Yes
–
Yes
A6
105 × 148 mm (4.1 × 5.8 in.)
–
–
–
Yes
Photo
10 × 15 cm (4 × 6 in.)
–
Yes
Yes
Yes
Photo L
89 × 127 mm (3 1/2 × 5 in.)
–
–
–
Yes
Photo 2L
13 × 18 cm (5 × 7 in.)
–
–
Yes
Yes
Index Card 127 × 203 mm (5 × 8 in.)
–
–
–
Yes
PostCard 1 100 × 148 mm (3.9 × 5.8 in.)
–
–
–
Yes
PostCard 2
(Double)
148 × 200 mm (5.8 × 7.9 in.)
–
–
–
Yes
C5
Envelope
162 × 229 mm (6.4 × 9 in.)
–
–
–
Yes
DL
Envelope
110 × 220 mm (4.3 × 8.7 in.)
–
–
–
Yes
COM-10
105 × 241 mm (4 1/8 × 9 1/2 in.)
–
–
–
Yes
Monarch
98 × 191 mm (3 7/8 × 7 1/2 in.)
–
–
–
Yes
JE4
Envelope
105 × 235 mm (4.1 × 9.3 in.)
–
–
–
Yes
215.9 × 279.4 mm (8 1/2 × 11 in.) –
Yes
–
Yes
A4
210 × 297 mm (8.3 × 11.7 in.)
–
Yes
–
Yes
Legal
215.9 × 355.6 mm (8 1/2 × 14 in.) –
Yes
–
Yes
A5
148 × 210 mm (5.8 × 8.3 in.)
Yes
–
Yes
Transparencies Letter
22
2
–
Loading paper and documents
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 gsm
0.08 to 0.15 mm
100 1
(Tray #2)
Plain Paper
64 to 105 gsm
0.08 to 0.15 mm
250 2
Inkjet Paper
64 to 200 gsm
0.08 to 0.25 mm
20
Glossy Paper
Up to 220 gsm
Up to 0.25 mm
20 3
Photo Card
Up to 220 gsm
Up to 0.25 mm
20 3
Index Card
Up to 120 gsm
Up to 0.15 mm
30
PostCard
Up to 200 gsm
Up to 0.25 mm
30
Envelopes
75 to 95 gsm
Up to 0.52 mm
10
Transparencies
–
–
10
Cards
1
Up to 100 sheets of 80 gsm paper.
2
Up to 250 sheets of 80 gsm paper.
3
BP71 260 gsm paper is especially designed for Brother inkjet machines.
2
23
Chapter 2
Loading documents
How to load documents
IMPORTANT
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF
• DO NOT pull on the document while it is
feeding.
2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard 80 gsm
paper and always fan the pages before
putting them in the ADF.
Recommended environment
Temperature:
20°C to 30°C
Humidity:
50% to 70%
Paper:
80 gsm
Document Sizes Supported
Length:
148 to 431.8 mm
Width:
148 to 297 mm
Weight:
64 to 90 gsm
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paper
clipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.
2
„ Make sure documents written with ink are
completely dry.
a
Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
1
2
b
c
2
Fan the pages well.
Adjust the paper guides (1) to fit the
width of your documents.
1
24
2
2
Loading paper and documents
d
How to load documents
Place your documents, face up, top
edge first in the ADF until you feel them
touch the feed roller.
2
Note
To use the scanner glass, the ADF must
be empty.
Note
Insert A4/Letter documents short-edge
first.
a
b
Lift the document cover.
c
Close the document cover.
Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
IMPORTANT
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
Using the scanner glass
2
You can use the scanner glass to fax, copy or
scan pages of a book one page at a time.
Document Sizes Supported
Length:
Up to 431.8 mm
Width:
Up to 297 mm
Weight:
Up to 2 kg
2
IMPORTANT
If you are scanning a book or thick
document, DO NOT slam the cover down
or press on it.
25
2
Chapter 2
Scannable area
2
The scannable area depends on the settings
in the application you are using. The figures
below show the unscannable area.
3
4
1
2
Usage
Document
Size
Top (1)
Left (3)
Bottom (2) Right (4)
Fax
Ledger
3 mm
3.7 mm
A3
3 mm
4.5 mm
Letter
3 mm
4 mm
A4
3 mm
(Scanner
Glass)
3 mm
(ADF)
1 mm
Legal
3 mm
4 mm
Copy
All paper
sizes
3 mm
3 mm
Scan
All paper
sizes
3 mm
3 mm
26
3
General setup
Power Save mode
3
To maintain print quality, prolong print head
life, and provide the best ink cartridge
economy, you should keep your machine
connected to the power at all times.
Press the Power Save key.
The LCD shows the date and time.
3
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 27.)
Power Save setting
If you have connected an external
telephone or TAD, it is always available.
Press and hold down the Power Save
key until the LCD shows
Shutting Down.
The LCD will stay on for a few seconds
before going off.
3
Note
Note
a
Bringing your machine out of
Power Save mode
a
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode. For further information on
receiving faxes in the Power Save condition,
please see the table on page 28. The delayed
faxes that have been set up will be sent. You
can even retrieve faxes using Remote
Retrieval if you are away from your machine.
If you want to do other operations, you must
take the machine out of Power Save mode.
Putting your machine in
Power Save mode
3
3
3
You can customize the machine's
Power Save key. The factory setting is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off.
a
b
Press MENU.
c
d
Press General Setup.
e
f
Press P.Save Setting.
Press a or b to display
General Setup.
Press a or b to display
P.Save Setting.
Press Fax Receive:Off (or
Fax Receive:On).
27
Chapter 3
g
On/Off
setting
Receive
mode
Fax Receive: Fax Only
On
Mode Timer
Press Stop/Exit.
1
(factory
setting)
External
TAD
Available
operations
Fax Receive
Fax Detect
Delayed Fax 3
Fax Forward 3
Fax Storage 3
Fax Preview 3
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last by
default.
PC Fax Receive 3
Remote
Retrieval 3
Manual
Fax/Tel 2
Fax Receive: —
Off
1
2
3
28
Fax Detect
Delayed Fax 3
No machine
operations will be
available other
than cleaning the
print head.
You cannot receive a fax with Mono Start or
Colour Start.
You cannot receive a fax automatically if you have
set the receive mode to Fax/Tel.
Set before you switch off the machine.
a
b
Press MENU.
c
d
e
f
Press General Setup.
g
Press Stop/Exit.
Press a or b to display
General Setup.
Press a or b to display Mode Timer.
Press Mode Timer.
Press 0 Sec, 30 Secs, 1 Min,
2 Mins, 5 Mins or Off.
3
General setup
Paper settings
Paper Size and Type
3
When you load a different size of paper in
Tray #1 or Tray #2, you will need to change
the paper size setting in the machine at the
same time.
To get the best print quality, set the machine
for the type of paper you are using.
You can use seven sizes of paper for printing
copies: A3, A4, A5, 10 × 15 cm (4 × 6 in.),
Ledger, Letter and Legal and five sizes for
printing faxes: A3, A4, Ledger, Letter and
Legal.
a
b
c
d
e
f
g
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Tray Setting.
Press Tray Setting.
Press Tray#1 or Tray#2.
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Tray use in Copy mode
Press the paper type:
Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy
or Transparency.
„ If you chose Tray#2, press A4, A3,
Letter, Legal or Ledger.
3
3
You can change the default tray the machine
will use for printing copies.
To change the default setting follow the
instructions below:
a
b
Press MENU.
c
d
e
f
Press General Setup.
g
h
i
Press Tray Use:Copy.
Do one of the following:
„ If you chose Tray#1, press d or c to
display the paper size options, and
press A4, A5, A3, 10x15cm,
Letter, Legal or Ledger.
h
IMPORTANT
3
Press a or b to display
General Setup.
Press a or b to display Tray Setting.
Press Tray Setting.
Press a or b to display
Tray Use:Copy.
Press Tray#1 or Tray#2.
Press Stop/Exit.
Note
You can change the paper size and tray
selection temporarily for the next copy.
(See Paper Options on page 97.)
Press Stop/Exit.
Note
You can only use plain paper and paper
sizes A3, A4, Ledger, Letter or Legal in
Tray #2.
29
Chapter 3
Tray use in Fax mode
3
You can change the default tray the machine
will use for printing received faxes.
Auto Select will allow your machine to
take paper from Tray #1 first, or from Tray #2
if:
„ Tray #1 is out of paper.
„ Tray #2 is set to a different paper size that
is more suitable for the received faxes.
„ Both trays are using the same size paper
and Tray #1 is not set to use plain paper.
a
b
c
d
e
f
g
h
i
30
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Tray Setting.
Press Tray Setting.
Press a or b to display Tray Use:Fax.
Press Tray Use:Fax.
Press Tray#1, Tray#2 or
Auto Select.
Press Stop/Exit.
Secure Paper Feed mode for
A3 size Short Grain Paper
If your printed pages have smudge problems
when using A3 paper, your paper may be
short grain paper. Choose
A3 - Short Grain and set it to On to
avoid this problem.
a
b
Press MENU.
c
d
Press General Setup.
e
f
g
Press A3 - Short Grain.
Press a or b to display
General Setup.
Press a or b to display
A3 - Short Grain.
Press On.
Press Stop/Exit.
Note
• If you are not sure about the type of paper
you are using, consult the paper
packaging or manufacturer for paper
specifications.
• Printing will be slower when using the
A3 - Short Grain setting.
3
General setup
Volume Settings
Ring Volume
3
3
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the
menu
a
b
c
d
e
f
g
h
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display Volume.
Press Volume.
Press Ring.
Press Low, Med, High or Off.
Press Stop/Exit.
Beeper Volume
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
a
b
Press MENU.
c
d
e
f
g
h
Press General Setup.
3
3
Press a or b to display
General Setup.
Press a or b to display Volume.
Press Volume.
Press Beeper.
Press Low, Med, High or Off.
Press Stop/Exit.
Speaker Volume
3
You can choose a range of speaker volume
levels, from High to Off.
a
b
Press MENU.
c
d
e
f
g
h
Press General Setup.
Press a or b to display
General Setup.
Press a or b to display Volume.
Press Volume.
Press Speaker.
Press Low, Med, High or Off.
Press Stop/Exit.
31
Chapter 3
Setting Daylight
Savings Time
You can set the machine to change for
daylight savings time. It will reset itself
forward one hour in the Spring and backward
one hour in the Autumn. Make sure you have
set the correct date and time in the
Date&Time setting.
a
b
c
d
e
f
g
32
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display
Daylight Save.
Sleep Mode
3
You can choose how long the machine will
remain idle (from 1 to 60 minutes) before it
goes into sleep mode. The timer will restart if
any operation is carried out on the machine.
a
b
Press MENU.
c
d
e
f
Press General Setup.
g
Press Stop/Exit.
Press Daylight Save.
Press Off (or On).
Press Stop/Exit.
Press a or b to display
General Setup.
Press a or b to display Sleep Mode.
Press Sleep Mode.
Press 1 Min, 2 Mins, 3 Mins,
5 Mins, 10 Mins, 30 Mins or
60 Mins, which is the length of time the
machine is idle before entering sleep
mode.
3
General setup
LCD screen
LCD Contrast
3
3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a
b
c
d
e
f
g
h
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display LCD Settings.
Press LCD Settings.
Press LCD Contrast.
Press Light, Med or Dark.
Setting the Dim Timer for the
backlight
3
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a
b
Press MENU.
c
d
e
f
g
Press General Setup.
h
Press Stop/Exit.
3
Press a or b to display
General Setup.
Press a or b to display LCD Settings.
Press LCD Settings.
Press Dim Timer.
Press 10 Secs, 20 Secs, 30 Secs or
Off.
Press Stop/Exit.
Setting the backlight
brightness
3
If you are having difficulty reading the LCD,
try changing the brightness setting.
a
b
c
d
e
f
g
h
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display LCD Settings.
Press LCD Settings.
Press Backlight.
Press Light, Med or Dark.
Press Stop/Exit.
33
4
Security features
Secure Function Lock
Secure Function Lock lets you restrict public
access to certain machine functions (Fax,
Copy, Scan, Print 1 and PCC).
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your restricted user
password. If you forget it, please call your
Brother dealer for service.
1
Print includes PC-Fax Send as well as all print jobs.
Note
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
(Fax Tx: Fax Transmit; Fax Rx: Fax
Receive)
• Polling Receive is enabled only when both
Fax Tx and Fax Rx are enabled.
34
4
Setting and changing the
Administrator Password
Setting the password
4
4
4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up and changing
restricted users on page 36 and Turning
Secure Function Lock on/off on page 37.)
Note
Make a careful note of the administrator
password. If you enter the wrong
password, the LCD will show
Wrong Password. Re-enter the correct
password. If you forget it, please call your
Brother dealer for service.
a
b
Press MENU.
c
d
Press General Setup.
e
f
Press Function Lock.
g
Re-enter the password when the LCD
shows Verify:.
Press OK.
h
Press Stop/Exit.
Press a or b to display
General Setup.
Press a or b to display
Function Lock.
Enter a four-digit number for the
password using the buttons on the LCD.
Press OK.
Security features
Changing the password
a
b
c
d
e
f
g
4
Enter the four-digit administrator
password using the buttons on the LCD.
Press OK.
h
i
j
Press a or b to display Public.
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display
Function Lock.
Press Function Lock.
Press Set Password.
Enter the registered four-digit password
using the buttons on the LCD.
Press OK.
Enter a four-digit number for the new
password using the buttons on the LCD.
Press OK.
i
When the LCD shows Verify:,
re-enter the new password using the
buttons on the LCD.
Press OK.
Do one of the following:
„ To change the Public user setting,
press a or b to display the setting you
want to change.
Press the setting and press Enable
or Disable.
Repeat this step until you finish
changing settings.
Note
If you disable PC Print and PhotoCapture
printing (PCC) for Public users it will also
disable those functions for all restricted
users.
Press Stop/Exit.
Setting up and changing the
Public user
Press Public.
„ To set up the Public user, press
Enable or Disable for each
operation, as follows:
Press Fax Tx. Then press Enable
or Disable. After you have set
Fax Tx, repeat these steps for
Fax Rx, Copy(Color),
Copy(B&W), Scan, Print and PCC.
h
j
g
4
k
Press Stop/Exit.
You can set up one Public user. Public users
do not need to enter a password.
a
b
c
d
e
f
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display
Function Lock.
Press Function Lock.
Press Setup User.
35
4
Chapter 4
Setting up and changing
restricted users
Setting up restricted users
n
Note
4
4
Press Stop/Exit.
You cannot use the same password as
another user’s password.
You can set up users with restrictions and a
password. You can set up to 20 restricted
users.
Changing user name, password or
settings for restricted users
a
b
a
b
Press MENU.
c
d
Press General Setup.
e
f
g
Press Function Lock.
h
Press a or b to display the existing
restricted user you want to change.
i
j
k
Press the user name.
c
d
Press MENU.
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display
Function Lock.
e
f
g
Press Function Lock.
h
i
j
Press a or b to display User01.
Press Setup User.
Enter the administrator password using
the buttons on the LCD.
Press OK.
Press User01.
Enter the user name using the buttons
on the LCD. (See Entering Text
on page 205.)
Press OK.
k
Enter a four-digit PIN using the buttons
on the LCD for the user.
Press OK.
l
To set up a restricted user, press
Enable or Disable for each operation,
as follows:
Press Fax Tx. Then press Enable or
Disable. After you have set Fax Tx,
repeat these steps for Fax Rx,
Copy(Color), Copy(B&W) and Scan.
m
36
Press
and repeat h to l for
entering each additional user and
password.
Press a or b to display
General Setup.
Press a or b to display
Function Lock.
Press Setup User.
Enter the administrator password using
the buttons on the LCD.
Press OK.
Press Change.
Do one of the following:
„ If you want to change the name
press
, and then enter the new
name using the buttons on the LCD.
(See Entering Text on page 205.)
Press OK.
„ To leave the name unchanged
Press OK.
l
Enter a new four-digit PIN using the
buttons on the LCD for this user.
Press OK.
4
Security features
m
n
o
To change the restrictions for this user,
press Enable or Disable for each
operation, as follows:
Press Fax Tx. Then press Enable or
Disable. After you have set Fax Tx,
repeat these steps for Fax Rx,
Copy(Color), Copy(B&W) and Scan.
Press
and repeat h to l if you
want to reset more users.
n
Press Stop/Exit.
Turning Secure Function
Lock on/off
Press
and repeat h to m if you
want to change more users and
settings.
4
Turning Secure Function Lock on
a
b
a
b
Press MENU.
c
d
Press General Setup.
e
f
g
Press Function Lock.
c
d
Press a or b to display
General Setup.
Press General Setup.
Press a or b to display
Function Lock.
e
f
g
Press Function Lock.
h
Press a or b to display the existing
restricted user you want to reset.
i
j
k
l
Press Setup User.
Enter the administrator password using
the buttons on the LCD.
Press OK.
Press the user you want to reset.
Press Reset.
Press Yes.
Do one of the following:
4
If you enter the wrong password, the LCD
will show Wrong Password. Re-enter
the correct password.
You can reset restricted users one by one.
Press MENU.
4
Note
Press Stop/Exit.
Reset existing restricted users
m
4
Press a or b to display
General Setup.
Press a or b to display
Function Lock.
Press Lock OffiOn.
Enter the administrator password using
the buttons on the LCD.
Press OK.
Turning Secure Function Lock off
a
b
c
4
Press User: Public.
Press Lock OniOff.
Enter the administrator password using
the buttons on the LCD.
Press OK.
„ Set a new restricted user. (See
Setting up restricted users
on page 36.)
„ If you do not want to set a new
restricted user, go to step n.
37
Chapter 4
Switching users
4
This setting allows a restricted user to log on
the machine when Secure Function Lock is
turned on.
a
b
c
d
b
a
b
Press MENU.
c
d
Press General Setup.
e
f
g
Press Function Lock.
h
Press Yes for 2 seconds to confirm to
delete all restricted users.
i
Press Stop/Exit.
Press a or b to display your user name.
Press your user name.
Enter your four-digit PIN using the
buttons on the LCD.
Press OK.
Press User: xxxxx (where xxxxx is
the user’s name).
Press Go to Public.
Note
After a restricted user has finished using
the machine, it will return to the Public
setting within the same time as the Mode
Timer setting. (See Mode Timer
on page 28.)
38
You can reset all settings and passwords for
the Public user and all restricted users.
On the machine’s control panel, hold
down Shift as you press l.
Or, on the LCD, press User: Public
or User: xxxxx (where xxxxx is the
user’s name).
Then press Change User.
Changing to the Public mode
a
Reset all users
4
Press a or b to display
General Setup.
Press a or b to display
Function Lock.
Press Reset All Users.
Enter the administrator password using
the buttons on the LCD.
Press OK.
4
Section II
Fax
Sending a Fax
Receiving a Fax
Telephone and External devices
Dialling and storing numbers
Printing Reports
Polling
II
40
49
64
75
85
87
5
Sending a Fax
Entering Fax mode
When you want to send a fax, or change fax
send or receive settings, press the
(Fax) key to illuminate it in blue.
5
5
Faxing from the ADF
a
Press
b
Place the document face up in the ADF.
(See Using the ADF on page 24.)
c
Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
(For details, see How to Dial
on page 75.)
The LCD shows:
FAX
Fax Resolution
Contrast
Glass ScanSize
Standard
Auto
A4
History
Phone Book
Press d or c to scroll through the Fax key
options. Some functions are only available
when sending monochrome faxes.
„ Fax Resolution (See page 45.)
„ Contrast (See page 45.)
„ Glass ScanSize (See page 41.)
„ Broadcasting (See page 43.)
„ Preview (See page 42.)
(Fax).
Note
• You can preview a fax message before
sending it by setting Preview to On.
(See How to preview an outgoing fax
on page 42.)
• If your network supports the LDAP
protocol you can search for fax numbers
and E-mail addresses on your server.
(See LDAP operation in the Network
User’s Guide on the CD-ROM.)
d
Press Mono Start or Colour Start.
Note
„ Delayed Fax (See page 46.)
• To cancel, press Stop/Exit.
„ Batch TX (See page 47.)
• If you send a mono fax when the memory
is full it will be sent in real time.
„ Real Time TX (See page 46.)
„ Polled TX (See page 89.)
„ Polling RX (See page 87.)
„ Overseas Mode (See page 46.)
„ Set New Default (See page 47.)
„ Factory Reset (See page 48.)
Press the option you want.
40
• You can send a colour fax that is A4 size
or a mono fax that is A3 size.
5
Sending a Fax
Faxing from the scanner glass
5
e
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to A3 size.
„ To send a single page, press No (or
press Mono Start again).
The machine starts sending the
document.
You cannot send colour faxes with multiple
pages.
„ To send more than one page, press
Yes and go to step f.
Note
• Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
f
• You can send colour faxes up to A4 in
size.
a
Press
b
Load your document face down on the
scanner glass. (See Using the scanner
glass on page 25.)
c
(Fax).
Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
Note
You can preview a fax message before
sending it by setting Preview. (See How
to preview an outgoing fax on page 42.)
d
Press Mono Start or Colour Start.
„ If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
When the LCD asks you Next Page?,
do one of the following:
Place the next page on the scanner
glass.
Press Mono Start or Colour Start.
The machine starts scanning the page.
(Repeat steps e and f for each
additional page.)
Setting the scanner glass size
for faxing
5
5
To fax a A3, Letter, Legal or Ledger size
document from the scanner glass, you need
to change the glass scan size setting.
a
Press
b
Press d or c to display
Glass ScanSize.
c
d
Press Glass ScanSize.
(Fax).
Press A4, A3, Letter, Legal or
Ledger.
Note
You can save the setting you use most
often by setting it as default. (See Setting
your changes as a new default
on page 47.)
„ If you press Colour Start, the
machine starts sending the
document.
41
Chapter 5
Colour fax transmission
5
g
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
How to preview an outgoing
fax
Button
Press
b
c
d
e
f
Press d or c to display Preview.
Reduce the fax.
5
Enter the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel. (For details, see How to Dial
on page 75.)
Scroll vertically.
or
Scroll horizontally.
d
Go back to the previous page.
c
Go to the next page.
Close the preview table.
Note
Press Preview.
Load the document.
or
Rotate the fax clockwise.
(Fax).
Press On.
Description
Enlarge the fax.
You can preview a fax message before you
send it. You must set the Real Time
Transmission and Polling RX to off before
you use this feature.
a
Press Mono Start.
The machine starts scanning the
document and the outgoing fax appears
on the LCD.
When the fax is displayed, press MENU.
The buttons will appear on the LCD and
perform the operations shown below.
To send a colour fax do not use Fax
Preview.
h
Press Mono Start.
Note
The fax message in the memory will be
sent and then erased when you press
Mono Start.
Cancelling a fax in progress
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
42
5
Sending a Fax
Broadcasting
(Monochrome only)
g
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups,
One Touch, Speed Dial numbers and up to
50 manually dialled numbers in the same
broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a
Press
b
c
d
e
Load your document.
(Fax).
Press d or c to display Broadcasting.
Press Mono Start.
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 256 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access and delayed
fax.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
Press Broadcasting.
You can add numbers to the broadcast
in the following ways:
„ Press Add Number and enter a
number using the buttons on the
LCD.
Press OK.
„ Press Phone Book.
Press
to search by
Alphabetical Order or
Numerical Order. Press the entries
that you want to add to the
broadcast.
Press OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
f
After you have entered all the fax
numbers by repeating step e, press OK.
43
5
Chapter 5
Cancelling a Broadcast in
progress
a
b
5
Press Stop/Exit.
Do one of the following:
„ To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
„ To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
„ To exit without cancelling, press
Stop/Exit.
c
d
When the LCD asks if you want to
cancel the entire broadcast, do one of
the following:
Additional sending
operations
Sending faxes using multiple
settings
When you send a fax you can choose any
combination of these settings: resolution,
contrast, glass scan size, overseas mode,
delayed fax timer, polling transmission and
real time transmission.
a
Press
(Fax).
The LCD shows:
FAX
Fax Resolution
Contrast
Glass ScanSize
„ Press Yes to confirm.
Standard
Auto
A4
„ To exit without cancelling, press No
or Stop/Exit.
History
Do one of the following:
b
Press d or c to display a setting you
want to change and press the setting,
then press the option you want.
c
Go back to b to change more settings.
„ To cancel the current job, press Yes.
„ To exit without cancelling, press No
or Stop/Exit.
Phone Book
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
a new default on page 47.)
44
5
5
Sending a Fax
Contrast
5
Changing fax resolution
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
The quality of a fax can be improved by
changing the fax resolution.
a
Press
b
c
d
Press d or c to display Contrast.
(Fax).
Press Contrast.
Press Auto, Light or Dark.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
a
Press
b
Press d or c to display
Fax Resolution.
c
d
Press Fax Resolution.
5
(Fax).
Press the resolution you want.
5
Note
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork
and transmits slower than Fine
resolution.
Photo
Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
• When you choose Photo as the Fax
Resolution.
Colour
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
45
Chapter 5
Dual access
(Monochrome only)
Overseas Mode
5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Note
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
Real time transmission
5
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
If the memory is full and you are sending a
black & white fax from the ADF, the machine
will send the document in real time (even if
Real Time TX is set to Off).
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can
turn on Real Time TX.
a
b
c
d
e
Press
(Fax).
Load your document.
Press d or c to display Real Time TX.
Press Real Time TX.
Press On.
Note
In real time transmission, the automatic
redial feature does not work when using
the scanner glass.
46
5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a
Press
b
c
Load your document.
d
e
Press Overseas Mode.
(Fax).
Press d or c to display
Overseas Mode.
Press On (or Off).
Delayed Faxing
(Monochrome only)
5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step f.
a
Press
b
c
d
e
f
Load your document.
(Fax).
Press d or c to display Delayed Fax.
Press Delayed Fax.
Press On.
Enter the time you want the fax to be
sent (in 24-hour format) using the
buttons on the LCD.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
Sending a Fax
Delayed Batch Transmission
(Monochrome only)
g
Press
b
c
d
Press d or c to display Batch TX.
If you want to cancel another job go
to step f.
h
5
a
Press
b
Press d or c to choose the setting you
want to change, and then press the new
option.
Repeat this step for each setting you
want to change.
c
After changing the last setting, press
d or c to display Set New Default.
d
e
f
Press Set New Default.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Remaining Jobs.
e
Press Remaining Jobs.
Any waiting jobs appear on the LCD.
f
Press a or b to scroll through the jobs
and press the job you want to cancel.
Press OK.
5
You can save the fax settings for
Fax Resolution, Contrast, Preview,
Glass ScanSize and Real Time TX you
use most often by setting them as default.
These settings will stay until you change
them again.
Press On.
Press MENU.
When you have finished, press
Stop/Exit.
Setting your changes as a
new default
Press Batch TX.
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a
b
c
d
„ To exit without cancelling, press No.
(Fax).
Checking and cancelling
waiting jobs
„ To cancel, press Yes.
5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a
Do one of the following:
(Fax).
Press Yes.
Press Stop/Exit.
47
5
Chapter 5
Restoring all fax settings to
the factory settings
Press
b
Press d or c to display
Factory Reset.
c
d
e
Press Factory Reset.
(Fax).
5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
Note
To send a multiple page fax, use the ADF.
Press
d
Dial the fax number using the dial pad.
You can also enter the fax number on
the LCD by pressing Phone Book and
Send a fax, or you can press a
One Touch key on the machine’s control
panel.
(Fax).
Load your document.
To listen for a dial tone pick up the
handset of an external telephone.
Note
If your network supports the LDAP
protocol you can search for fax numbers
and E-mail addresses on your server.
(See LDAP operation in the Network
User’s Guide on the CD-ROM.)
48
Replace the handset.
Out of Memory message
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Colour Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
Press Stop/Exit.
a
b
c
f
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
Press Yes.
Sending a fax manually
When you hear the fax tone, press
Mono Start or Colour Start.
Then press Send on the LCD.
5
You can restore all the fax settings you have
changed to the factory settings. These
settings will stay until you change them again.
a
e
Note
To free up extra memory, turn off Memory
Receive or print the faxes that are in the
memory. (See Memory Receive
(Monochrome only) on page 54 or
Printing a fax from the memory
on page 54.)
5
6
Receiving a Fax
6
Receive modes
6
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choose the Receive Mode
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 50.
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
6
No
Are you using the voice message function of
an external telephone answering device?
No
Do you want the machine to answer fax and
telephone calls automatically?
No
Yes
Yes
To set a receive mode follow the instructions below.
a
b
c
d
e
f
g
Press MENU.
Press a or b to display Initial Setup.
Press Initial Setup.
Press a or b to display Receive Mode.
Press Receive Mode.
Press Fax Only, Fax/Tel, External TAD or Manual.
Press Stop/Exit.
The LCD will display the current receive mode.
49
Chapter 6
Using receive modes
6
External TAD
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 51.)
„ Faxes will be automatically received.
Fax only
6
Fax only mode will automatically answer
every call as a fax call.
Fax/Tel
(For more information see Connecting an
external TAD (telephone answering device)
on page 71.)
6
Note
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Do not turn off Distinctive Ring if you are
subscribed to FaxStream® Duet®.
„ Faxes will be automatically received.
„ Voice calls will start the F/T Ring to tell you
to pick up the line. The F/T Ring is a fast
double ring made by your machine.
(See F/T Ring Time (Fax/Tel mode only)
on page 51 and Ring Delay on page 51.)
Manual
To receive a fax in manual mode lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start or Colour Start and choose
Receive. You can also use the Fax Detect
feature to receive faxes by lifting a handset on
the same line as the machine.
(See Fax Detect on page 52.)
50
„ Voice callers can record a message on the
external TAD.
6
6
Receiving a Fax
Receive mode settings
Ring Delay
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine choose the maximum number of
rings.
(See Operation from extension telephones
on page 73 and Fax Detect on page 52.)
a
b
c
d
e
f
g
h
i
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display Ring Delay.
Press Ring Delay.
Press the number of times the machine
will ring before it answers (2-10 for
Australia, 1-10 for New Zealand, 0-10
for some countries).
If you choose 0, the line will not ring at
all.
Press Stop/Exit.
6
6
F/T Ring Time
(Fax/Tel mode only)
6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T Ring (a fast
double-ring) for the time you have set in the
F/T Ring time setting. If you hear the F/T Ring
it means that you have a voice caller on the
line.
Because the F/T Ring is made by the
machine, extension and external telephones
will not ring; however, you can still answer the
call on any telephone. (For more information
see Using remote codes on page 74.)
a
b
c
d
Press MENU.
e
f
Press Setup Receive.
g
h
Press F/T Ring Time.
i
Press Stop/Exit.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display
F/T Ring Time.
Press how long the machine will ring to
alert you that you have a voice call (20,
30, 40 or 70 seconds for Australia and
some countries, 20, 30, 40 or
55 seconds for New Zealand).
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
51
6
Chapter 6
Fax Detect
If Fax Detect is On:
6
Printing a reduced incoming
fax
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear “chirps” through the handset
you are using, just replace the handset. Your
machine will do the rest.
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press Receive to
receive the fax.
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size and Type
on page 29.)
a
b
c
d
Press MENU.
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the remote activation code
l 5 1 (l 9 1 for New Zealand).
e
f
Press Setup Receive.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
g
h
i
Press Auto Reduction.
If you answered at an extension telephone,
press l 5 1 (l 9 1 for New Zealand). (See
Operation from extension telephones
on page 73.)
Note
a
b
c
d
Press MENU.
e
f
g
h
i
Press Setup Receive.
52
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display Fax Detect.
Press Fax Detect.
Press On (or Off).
Press Stop/Exit.
6
6
Fax Detect is turned On as default.
If Fax Detect is Off:
Additional receiving
operations
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display
Auto Reduction.
Press On (or Off).
Press Stop/Exit.
6
Receiving a Fax
Setting Receiving Priority
6
If a A3 Colour fax is sent to your machine, your machine will receive either a A3 Mono fax or a A4
Colour fax depending on the Receiving Priority setting. If you choose Mono(Max.A3), you will
receive a A3 Mono fax. If you choose Colour(Max.A4), you will receive a A4 Colour fax.
Note
The default setting is Mono(Max.A3), so the machine cannot receive A4 colour faxes by
default.
Memory Receive (On)
Receiving
Priority
Document
Sent
Document
Received
Fax Preview
Storage OFF
Fax Storage
Fax Forward
Colour
(Max. A4)
A4
Colour A3
A4
Mono
(Max. A3)
Colour A4
Colour A4 1
(Reduced)
Mono A4 1
(Reduced)
A4
Mono A4 1
A3
Mono A3 1
A4
Mono A4
A3
Mono A3
Mono
N/A
N/A
N/A
(Colour Printout)
(Colour Printout)
(Colour Printout) (Colour Printout)
Mono A4
Mono A3
Colour
Available
(Mono Printout)
1
These results may vary depending on the sending machine's ability.
2
A3 size faxes will be reduced to A4 size.
a
b
c
d
e
f
g
h
i
PC-FAX
Available
Available
(Up to A4
size) 2
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display Setup Receive.
Press Setup Receive.
Press a or b to display Mono/Colour.
Press Mono/Colour.
Press Mono(Max.A3) or Colour(Max.A4).
Press Stop/Exit.
53
6
Chapter 6
Printing a fax from the
memory
6
If you have chosen fax storage, you can still
print a fax from the memory when you are at
your machine. If you have chosen
Fax Preview, see Fax Preview
(Monochrome only) on page 58 and Memory
Receive (Monochrome only) on page 54.
a
b
c
d
e
f
g
You can only use one Memory Receive
operation at a time:
„ Fax Forwarding
„ Fax Storage
„ PC Fax Receive
Press MENU.
„ Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operations, a message will appear
on the LCD. (See Changing Memory Receive
Operations on page 58.)
Press a or b to display Fax.
Press Fax.
Press a or b to display
Print Document.
Press Print Document.
Note
When you receive a colour fax, the
machine will treat the data as a colour or
monochrome fax depending on the
Receive Priority setting. (See Setting
Receiving Priority on page 53.)
Press Mono Start.
Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
Out of Paper Reception
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other
print media on page 10.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
54
Memory Receive
(Monochrome only)
6
6
Receiving a Fax
Fax Forwarding
6
Fax Storage
6
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
a
b
c
d
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
e
f
g
h
i
j
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.
Press Fax Forward.
Enter the forwarding number (up to
20 digits) by using the buttons on the
LCD.
Press OK.
a
b
c
d
Press MENU.
e
f
Press Setup Receive.
g
h
i
Press Memory Receive.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
6
Press a or b to display
Memory Receive.
Press Fax Storage.
Press Stop/Exit.
Press Backup Print:On or
Backup Print:Off.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
Backup Print:On does not work when
Fax Preview is set to On.
• The machine can store faxes
approximately 24 hours if there is a power
failure.
k
Press Stop/Exit.
55
Chapter 6
PC Fax Receive
6
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear on
the LCD.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
If you choose Backup Print:On the
machine will also print the fax.
a
b
c
d
Press MENU.
e
f
Press Setup Receive.
g
h
i
Press Memory Receive.
j
k
Press OK.
l
Press Stop/Exit.
56
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display
Memory Receive.
Press PC Fax Receive.
Press <USB> or the PC you want to
receive faxes.
Press Backup Print:On or
Backup Print:Off.
Note
• PC Fax Receive is not supported in the
Mac OS®.
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide on the CD-ROM.)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
and Maintenance messages
on page 155.)
IMPORTANT
In the event of a power failure, the
machine will store your faxes in the
memory for approximately 24 hours.
However, if you choose
Backup Print:On the machine will print
the fax, so you will have a copy if there is
a power failure before it is sent to the PC.
Receiving a Fax
Changing the destination PC
a
b
c
d
e
f
g
h
i
6
Turning off Memory Receive
Operations
6
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
a
b
c
d
Press MENU.
e
f
Press Setup Receive.
g
h
i
Press Memory Receive.
Press Setup Receive.
Press a or b to display
Memory Receive.
Press Memory Receive.
Press PC Fax Receive.
Press <USB>, or the PC you want to
receive faxes.
j
k
Press OK.
l
Press Stop/Exit.
Press Backup Print:On or
Backup Print:Off.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display
Memory Receive.
6
Press Off.
Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Memory Receive Operations on page 58.)
57
Chapter 6
Changing Memory Receive
Operations
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
„ Erase All Doc?
„ Print All Fax?
• If you press Yes, faxes in the memory
will be erased or printed before the
setting changes. If a backup copy has
already been printed it will not be
printed again.
• If you press No, faxes in the memory
will not be erased or printed and the
setting will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following question:
„ Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print.
(For detail, see PC Fax Receive
on page 56.)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
6
Fax Preview
(Monochrome only)
How to preview a received fax
6
You can view received faxes on the LCD by
pressing the Fax Preview button on the
LCD. When the machine is in Ready mode, a
popup message will appear on the LCD to
alert you of new faxes.
Setting Fax Preview
a
b
c
d
Press MENU.
e
f
g
h
i
Press Setup Receive.
j
Press Stop/Exit.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Setup Receive.
Press a or b to display Fax Preview.
Press Fax Preview.
Press On (or Off).
The LCD will tell you that any future
faxes will not be printed as you receive
them.
Press Yes.
Note
• When you receive a colour fax, the
machine will treat the data as a colour fax
or a monochrome fax depend on your
setting for Receiving Priority. (See Setting
Receiving Priority on page 53.)
• When Fax Preview is turned On, a backup
copy of received faxes will not be printed,
even if you have set Backup Print On.
• (For Singapore and Hong Kong)
Fax Preview is not available when Fax
Forwarding is turned on.
58
6
6
Receiving a Fax
Using Fax Preview
When you receive a fax, you will see the popup message on the LCD. (For example:
New Fax: 02)
a
When the fax is displayed, press More.
The buttons will appear on the LCD and
perform the operations shown below.
6
Button
Press Fax Preview.
The LCD will display the new fax list.
Enlarge the fax.
Reduce the fax.
Note
• If you receive a fax containing multiple
paper sizes (for example, a page of A4
data and a page of A3 data), the machine
may create and store a file for each paper
size. The LCD may show that more than
one fax job has been received.
c
or
Scroll vertically.
or
Scroll horizontally.
Rotate the fax clockwise.
Delete the fax.
Press Yes to confirm.
• You can also see your old fax list by
pressing the Old Fax tab on the LCD.
Press the New Fax tab to go back to your
new fax list.
b
Description
6
Go back to the previous page.
Go to the next page.
Go back to the fax list.
Print the fax.
Press a or b to display the fax number of
the fax you want to see.
Do one of the following:
„ Press Print All Pages
to print the whole message.
Press the fax you want to see.
Note
„ Press
Print Current Only to
print only the displayed
page.
• If your fax is large there may be a delay
before it is displayed on the LCD.
• The LCD will show the current page
number and total pages of the fax
message. When your fax message is over
99 pages the total number of pages will be
shown as “XX“.
„ Press
Print From Current to
print from the displayed
page.
Close the preview table.
d
Press Stop/Exit.
59
Chapter 6
How to print a fax
a
b
c
d
6
Press Fax Preview.
a
b
c
d
e
Press the fax you want to view.
Press More.
Press
(Print).
„ If the fax is multiple pages, go to
step e.
„ If the fax is a single page it will start
printing. Go to step f.
e
Do one of the following:
„ To keep the fax in the memory, press
No.
Press Stop/Exit.
Press More.
Press Print All.
Press Stop/Exit.
Press Fax Preview.
d
Press Stop/Exit.
60
6
Press Fax Preview.
a
b
c
Press More.
Press Delete All.
Press Yes to confirm.
If there are faxes stored in the memory,
do one of the following:
Press Stop/Exit.
Do one of the following:
How to delete all faxes in the list
Press Yes to confirm.
„ If you do not wish to turn off Fax
Preview, press Cancel.
„ To delete the fax, press Yes.
a
b
c
d
Press Turn Off Fax Preview.
„ If you want to print all the stored
faxes, press Print all faxes.
„ Press Print From Current to
print the displayed page to the last
page.
How to print all faxes in the list
Press More.
Press Yes to confirm.
„ Press Print Current Only to
print the displayed page.
g
Press Fax Preview.
„ If you do not want to print the stored
faxes, press Continue.
The machine asks you to confirm the
deletion of the stored faxes.
„ Press Print All Pages to print
all pages of the fax.
f
Turning off Fax Preview
6
6
Receiving a Fax
Remote Retrieval
6
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (---l).
a
b
c
d
e
f
Dial your fax number from a touch tone
telephone or another fax machine.
b
When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c
The machine signals if it has received
messages:
6
„ 1 long beep — Fax messages
„ No beeps — No messages
d
When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Remote Access.
Press Remote Access.
Enter a three-digit code using numbers
0-9, l, or # by pressing the buttons on
the LCD.
Press OK.
(The preset ‘l’ cannot be changed.)
Do not use the same code as your
Remote Activation Code (l 5 1 (l 9 1 for
New Zealand)) or Remote Deactivation
Code (# 5 1 (# 9 1 for New Zealand)).
(See Operation from extension
telephones on page 73.)
6
a
Press MENU.
Note
g
Using your Remote Access
Code
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds. This
function may not be available in some
countries e.g. Australia.
Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear in step f
to restore the inactive setting (---l) and
press OK.
61
6
Chapter 6
Remote Fax commands
6
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95
Change the Fax Forwarding or Fax
Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear
three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 63.) Once
you have registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 63.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
98
Operation details
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
62
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
Receiving a Fax
Retrieving fax messages
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
6
Changing your Fax
Forwarding number
6
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a
Dial your fax number.
a
Dial your fax number.
b
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
b
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c
When you hear two short beeps,
press 9 6 2.
c
When you hear two short beeps,
press 9 5 4.
d
Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
d
Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
f
Press 9 0 when you have finished.
Hang up after you hear your machine
beep.
63
6
7
Telephone and External devices
Voice operations
7
Voice calls can be made either with an
extension or external telephone, by dialling
manually, or by using Quick Dial numbers.
Tone or Pulse (Not Available
for New Zealand)
When the machine is in Power Save mode
you can receive faxes if the Power Save
setting is Fax Receive:On. (See Power
Save setting on page 27.)
7
If you have a Pulse dialling service, but need
to send Tone signals (for example, for
telephone banking), follow the instructions
below:
a
Pick up the handset of the external
telephone.
b
Press # on the machine’s control panel.
Any digits dialled after this will send tone
signals.
When you hang up, the machine will return to
the Pulse dialling service.
Fax/Tel mode
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time (pseudo/doubleringing) to alert you to pick up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Hook to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press # 5 1 (# 9 1 for New
Zealand) between the pseudo/double rings. If
no one is on the line, or if someone wants to
send you a fax, send the call back to the
machine by pressing l 5 1 (l 9 1 for New
Zealand).
64
Fax/Tel mode in Power Save
condition
7
Fax/Tel mode does not work in the Power
Save condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 5 1 (l 9 1
for New Zealand).
7
7
Telephone and External devices
Telephone Service for
Australia
Telstra® FaxStream® Duet®
(Distinctive Ring)
Telstra® FaxStream® Duet® is an enhanced
Public Switched Telephone Service (PSTS)
offered by Telstra® that allows you to have an
additional number on one phone line, with its
own distinctive ring pattern. Telstra®
FaxStream® Duet® is a call handling feature
that helps users distinguish voice and
facsimile calls. With FaxStream® Duet®,
incoming calls to a fax number are
announced by a different, distinctive ring
signal. Only one call can be answered (or
made) at any one time and while this call is in
progress, incoming calls to either number will
be presented with a busy tone.
What is the Advantage of using
Telstra® FaxStream® Duet® Function?
7
7
7
Using Telstra® FaxStream® Duet® is the
most efficient way to receive both fax and
telephone calls on the same line. When the
voice call comes in, all phones (extension
and external) and the fax machine will ring to
alert you to pick it up. If a fax call comes in,
the fax machine will answer automatically
without ringing, whereas the extension and
external phones will ring twice with a
distinctive ring pattern. It is also a more
efficient way of operating a Fax machine with
an extension phone as you do not have to use
the remote activation codes. It gives you two
independent numbers without the higher cost
of a second line.
7
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. Your Distinctive
Ring Number does not allow Voice
calls - only Faxes. You can not change the
receive mode from Manual mode while
the Distinctive Ring is set to on.
65
Chapter 7
How does Telstra® FaxStream® Duet®
Work?
Incoming calls to the voice number, will have
the standard ring pattern of long, long tone,
followed by a pause, repeated, while the new
fax number will have a different ring pattern of
three short bursts of ring, repeated at regular
intervals.
When FaxStream® Duet® is On and you
receive a voice call all extension and external
phones will ring with a standard ring pattern.
The fax machine will ring on the third ring with
a standard ring pattern. All external and the
extension phones will continue to ring, until
you or a telephone answering device can
answer the voice number.
When FaxStream® Duet® is On and you
receive a fax call on the Duet® number the
Fax machine will answer and automatically
receive the fax message without ringing. On
the other hand, all extension and external
phones will ring twice with a distinctive ring
pattern. Do not answer the phone as you are
receiving a fax message.
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
All extension phones ring
twice, fax machine is silent.
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
You answer the call
at an external phone
or an extension
phone or at the
machine's handset.
66
Telephone Answering
Device (TAD)
answers the call.
7
Registering the Distinctive Ring
pattern
7
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Your Distinctive Ring Number
does not allow Voice calls - only Faxes. You
cannot change the receive mode to another
mode while the Distinctive Ring is set to on.
a
b
c
d
Press MENU.
e
f
g
h
Press Miscellaneous.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Distinctive.
Press On.
Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
a
b
c
d
Press MENU.
e
f
g
h
Press Miscellaneous.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Distinctive.
Press Off.
Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choose the Receive
Mode on page 49.)
7
Telephone and External devices
Caller ID
7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number or name as the telephone
rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed,
because Caller IDs are received and stored in
your machine memory.
The Caller ID Appears on the Display
When Your Telephone Rings
To get the Caller ID Service: apply for the
Caller ID service at your local telephone
company, if available.
At Home
Residential customers can protect
themselves from unwanted calls.
7
Note
• If ID Unknown appears on the display, it
means that the call came from outside
your caller ID service area or a public
phone. 1
7
For Business
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
7
As your telephone rings, the display shows
you the caller’s phone number or name if the
name has stored in the One Touch and
Speed Dial. Once you answer the call, the
caller’s ID disappears. You will see up to the
first 20 characters of the number on the
display.
Note
Advantages of Caller ID
How Does the Caller ID Work?
7
• If ID Withheld appears on the display, it
means the caller intentionally blocked the
transmission of his/her ID. 1
1
Depends on network function.
The Caller ID is Stored in Your
Machine Memory
7
The machine can store a maximum of the last
30 incoming caller IDs in the memory, along
with the time and date of reception. The 31st
call will cause the oldest ID to be erased.
The Caller ID information stored in the
memory can be used for the following.
„ Printing the Caller ID List.
You can review calls you received by
checking the Caller IDs in memory. This
report will list the Date, Time, Phone
Number (Caller ID) name, and type of Call
(Comment) if available. (See How to print
a report on page 86.)
67
Chapter 7
Telephone Service for
New Zealand
FaxAbility
How Does FaxAbility Work?
7
7
FaxAbility is a service offered by Telecom
that allows you to have an additional number
on one phone line, with its own distinctive ring
pattern. This way, when you get an incoming
call, you can identify the number being called
by its ring.
How Will the Fax Machine Treat All
Other Numbers?
7
FaxAbility mode ensures that the machine
will answer calls to the FaxAbility (secondary)
number. When a call comes in to your main
number, all the phones will ring. You can set
an external answering device (TAD) to
answer calls on the other number(s).
(See the chart in the following page.)
What is the Advantage of Using the
FaxAbility Function?
Using FaxAbility is the most efficient way to
receive both fax and telephone calls on the
same line. It is much easier for your callers
who dial manually. The fax machine will
answer with receiving tones so they will not
have to press an activation code. And the
people who call to talk on your main number
will not have to talk to your fax machine.
Basically, it gives you two independent
numbers without the higher cost of a second
line.
Your telephone number will have the standard
ring pattern of long, long tone, while the new
number will have a ring pattern of long, silence,
long, etc. When FaxAbility is On, you will not
hear the first ring of all incoming calls on the fax
machine. Extension phones will ring as usual. If
the fax machine recognizes the ring pattern, all
ringing will stop and the fax machine will answer
and automatically receive the fax message.
Otherwise, you will hear the extension phones
and the fax machine continue to ring. The fax
machine always listens to the ring pattern
before it answers, so do not pick up the phone
during that time. You will quickly learn to
recognize the ring pattern for faxes, so you will
not be tempted to answer that number. Either
you or a telephone answering device can
answer the main number(s).
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
All extension phones ring
twice, fax machine is silent.
7
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
You answer the call
at an external phone
or an extension
phone or at the
machine's handset.
Telephone Answering
Device (TAD)
answers the call.
Note
After you have set the FaxAbility feature to
On, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the FaxAbility
number, Manual mode means you must
answer all the call yourself. You can not
change the receive mode to the other
mode while the FaxAbility is set to on.
68
7
Telephone and External devices
How to Turn FaxAbility OFF or ON
7
The FaxAbility function is designed to
accommodate the FaxAbility service provided
by Telecom. To change the setting, repeat
steps a-k; Step h is where you can choose
either On or Off.
Call Waiting beeps caused by incoming calls
on your main number can affect fax
transmissions. If you have FaxAbility Service
but don’t have Call Waiting, you need do
nothing at this stage. If you do have Call
Waiting as well as FaxAbility, set the Call
Waiting menu option to On. See below.
a
b
c
d
Caller ID
7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number and name if available as the
telephone rings. It is a fast way to screen your
calls. You can respond quickly to calls you
missed, because Caller IDs are received and
stored in your machine memory.
Note
To get the Caller ID Service, apply for the
Caller ID service at your local telephone
company, if available.
Press MENU.
Press a or b to display Fax.
Press Fax.
Advantages of Caller ID
7
For Business
Press a or b to display Faxability.
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
At Home
Press Faxability.
Residential customers can protect
themselves from unwanted calls.
Press a or b to display
Miscellaneous.
e
f
g
h
Press Miscellaneous.
i
j
k
Press a or b to display Call Waiting.
l
Press Stop/Exit.
Press On (or Off) to set FaxAbility.
If you have FaxAbility service, press On.
Press Call Waiting.
Press On to set Call Waiting.
If you have Call Waiting service, press
On to avoid the trouble caused by Call
Waiting.
How Does the Caller ID Work?
The Caller ID Appears on the Display
When Your Telephone Rings
7
7
7
As your telephone rings, the display shows
you the caller’s phone number or name if
available. Once you answer the call, the
caller’s ID disappears. You will see up to the
first 20 characters of the number and name if
available on the display. (See How to print a
report on page 86.)
Note
• If ID Unknown appears on the display, it
means that the call came from outside
your caller ID service area. 1
• If ID Withheld appears on the display, it
means the caller intentionally blocked the
transmission of his/her ID. 1
1
Depends on network function.
69
Chapter 7
Telephone Service for
Some Countries
Distinctive Ring (For
Singapore and Hong Kong)
7
7
This machine feature lets you use the
Distinctive Ring subscriber service offered by
some telephone companies, which allows
you to have several telephone numbers on
one phone line. Each phone number has its
own Distinctive Ring pattern, so you will know
which phone number is ringing. This is one
way you can have a separate phone number
for your machine.
Note
You can switch it off temporarily, then turn
it back on. When you get a new fax
number, make sure you reset this
function.
• The machine will answer only calls to
the Distinctive Ring number.
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You cannot
change the receive mode to another mode
while the Distinctive Ring is set to on.
a
b
c
70
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
e
f
g
h
Press Miscellaneous.
Press Distinctive.
Press On.
Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes. You will need to set
Distinctive Ring to On.
Registering the Distinctive Ring
pattern
d
a
b
c
d
Press MENU.
e
f
g
h
Press Miscellaneous.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Distinctive.
Press Off.
Press Stop/Exit.
Note
7
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choose the Receive
Mode on page 49.)
7
Telephone and External devices
Caller ID (For Singapore and
Hong Kong)
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies. Call your
telephone company for details. This service
provides you, by means of the screen display,
the telephone number (or name) of your
caller as the line rings.
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you answer the call, the
Caller ID information disappears from the
screen, but the call information remains
stored in the Caller ID memory.
„ You will see the first 16 characters of the
number or name.
„ ID Unknown display means call
originates outside your Caller ID service
area.
„ ID Withheld display means the caller
has intentionally blocked transmission of
information.
7
Connecting an external
TAD (telephone
answering device)
7
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls and
the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes over
the call and receives the fax. If it does not hear
CNG tones, the machine lets the TAD
continue playing your outgoing message so
your caller can leave you a voice message.
The TAD must answer within two rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the TAD
has answered the call, and with four rings there
are only 8 to 10 seconds of CNG tones left for
the fax ‘handshake’. Make sure you carefully
follow the instructions in this guide for recording
your outgoing message. We do not recommend
using the toll saver feature on your external
answering machine if it exceeds five rings.
Note
Note
If you do not receive all your faxes,
shorten the Ring Delay setting on your
external TAD.
You can print a list of Caller ID information
received by your machine. (See How to
print a report on page 86.)
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
1
1
(Example for Australia)
1
TAD
When the TAD answers a call, the LCD
shows Telephone.
71
7
Chapter 7
Multi-line connections (PABX)
IMPORTANT
DO NOT connect a TAD elsewhere on the
same telephone line.
Connections
Most offices use a central telephone system.
7
The external TAD must be connected as
shown in the previous illustration.
a
Set your external TAD to one or
two rings. (The machine's Ring Delay
setting does not apply.)
b
Record the outgoing message on your
external TAD.
c
d
Set the TAD to answer calls.
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a
Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
b
Limit your speaking to 20 seconds.
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
72
Brother recommends that all our machines be
connected to a discreet (dedicated) line.
Although a particular PABX may appear to
work with a particular model of fax machine,
we cannot guarantee that the unit will operate
correctly.
While it is often relatively simple to connect a
fax machine to a PABX, (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
Set the Receive Mode to
External TAD. (See Choose the
Receive Mode on page 49.)
Recording outgoing message
(OGM) on an external TAD
7
7
Telephone and External devices
External and extension
telephones
Connecting an external or
extension telephone
Operation from extension
telephones
7
You can connect a separate telephone to
your machine as shown in the diagram below.
1
2
7
7
If you answer a fax call on an extension or an
external telephone, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 5 1 (l 9 1 for New
Zealand), the machine starts to receive the
fax.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code # 5 1 (# 9 1 for
New Zealand) to take the call at an extension
telephone. (See F/T Ring Time (Fax/Tel
mode only) on page 51.)
If you answer a call and no one is on
the line:
7
You should assume that you're receiving a
manual fax.
(Example for Australia)
1
Extension telephone
2
External telephone
When you are using an external or extension
telephone, the LCD shows Telephone.
If you answered at an extension telephone,
press l 5 1 (l 9 1 for New Zealand) and wait
for the chirp or until the LCD shows
Receiving, and then hang up.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 52.)
Using a cordless external
telephone
7
If your cordless telephone is connected to the
telephone line cord (See External and
extension telephones on page 73) and you
typically carry the cordless handset
elsewhere, it is easier to answer calls during
the Ring Delay.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to send the call to the cordless handset.
73
7
Chapter 7
Using remote codes
Remote Activation code
7
7
If you answer a fax call on an extension
telephone, you can tell your machine to
receive it by dialling the Remote Activation
Code l 5 1 (l 9 1 for New Zealand). Wait for
the chirping sounds then replace the handset.
(See Fax Detect on page 52.) Your caller will
have to press Start to send the fax.
d
Press a or b to display
Setup Receive.
e
f
g
h
i
Press Setup Receive.
a
b
c
74
Press MENU.
Press a or b to display Fax.
Press Fax.
Do one of the following.
„ If you do not want to change the
Remote Activation Code, press OK,
go to step j.
7
j
Do one of the following.
„ If you want to change the Remote
Deactivation Code, enter the new
code.
Press OK, go to step k.
„ If you do not want to change the
Remote Deactivation Code, press
OK, go to step k.
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Hook.
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 5 1 (l 9 1 for
New Zealand). The preset Remote
Deactivation Code is # 5 1 (# 9 1 for New
Zealand). If you want to, you can replace
them with your own codes.
Press On (or Off).
Press OK, go to step j.
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T Ring off by pressing
# 5 1 (# 9 1 for New Zealand) (make sure you
press this between the rings).
Changing the remote codes
Press Remote Codes.
„ If you want to change the Remote
Activation Code, enter the new code.
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Mono Start and
choose Receive.
Remote Deactivation code
Press a or b to display Remote Codes.
k
7
Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the
numbers 0-9, l, #.
• Remote Codes might not work with some
telephone systems.
8
Dialling and storing numbers
How to Dial
Manual dialling
8
8
Press all of the digits of the fax or telephone
number using the dial pad.
8
Fax Redial
8
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to a number
you recently dialled, you can press
Redial/Pause and choose one of the last
30 numbers from the Outgoing Call List.
Redial/Pause only works if you dialled from
the control panel. If you are sending a fax
automatically and the line is busy, the
machine will automatically redial up to three
times at five minute intervals.
One Touch Dialling
8
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling.
a
b
c
d
Press Redial/Pause.
Press the number you want to redial.
8
Press Send a fax.
Press Mono Start or Colour Start.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
Speed Dialling
a
Press Phone Book.
b
Press the two-digit number you want to
call. You can also display the numbers
in alphabetical order by pressing
on LCD.
8
Note
If the LCD shows Not Registered
when you enter a One Touch or
Speed Dial number, a number has not
been stored at this location.
75
Chapter 8
Outgoing Call history
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
One Touch or Speed Dial, or delete from the
history.
a
Press Redial/Pause.
You can also press History.
b
c
d
Press the Outgoing Call tab.
Press the number you want.
Do one of the following:
„ To send a fax, press Send a fax.
Press Mono Start or Colour Start.
„ If you want to store the number,
press More and then press
Add to Speed Dial or
Add to One Touch Dial.
(See Storing One Touch numbers
from Outgoing Calls on page 78 or
Storing Speed Dial numbers from
Outgoing Calls on page 80.)
8
Caller ID history
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID on page 67.) (See
Caller ID on page 69.) (See Caller ID (For
Singapore and Hong Kong) on page 71.)
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to One Touch or
Speed Dial, or delete from the history. When
the thirty-first call comes in to the machine, it
replaces information about the first call.
a
b
c
Press History.
d
Press the number or the name you want
to call.
e
Do one of the following:
Press a or b to display the number or the
name you want to call.
„ To send a fax, press Send a fax.
Press Mono Start or Colour Start.
„ If you want to delete the number from
the Outgoing Call history list, press
More and then press Delete.
„ If you want to store the number,
press More and then press
Add to Speed Dial or
Add to One Touch Dial.
Press Yes to confirm.
e
Press Caller ID hist.
Press Stop/Exit.
(See Storing One Touch numbers
from the Caller ID history on page 78
and Storing Speed Dial numbers
from the Caller ID history
on page 80.)
„ If you want to delete the number from
the Caller ID history list, press More
and then press Delete.
Press Yes to confirm.
f
Press Stop/Exit.
Note
You can print the Caller ID list.
(See How to print a report on page 86.)
76
8
Dialling and storing numbers
Storing numbers
b
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for broadcasting
faxes. When you dial a Quick Dial number,
the LCD shows the name, if you stored it, or
the number.
Press OK.
(To help you enter letters, see
Entering Text on page 205.)
„ To store the number without a name,
press OK.
Note
c
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause
Enter the fax or telephone number (up to
20 digits) using the buttons on the LCD.
Press OK.
Note
8
When you are storing One Touch or
Speed Dial numbers in the Phone Book, you
can insert one or more 3.5-second pauses by
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
server, press
and enter the E-mail
address and press OK. (See Entering Text
on page 205.)
pressing the Pause button on the LCD.
Storing One Touch Dial
numbers
Do one of the following:
8
8
d
When the LCD displays your settings,
press OK to confirm.
e
Press Stop/Exit.
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling. To access numbers 4 to 6
hold down Shift as you press the One Touch
key.
a
Press the One Touch key where you
want to store the number.
Press Yes.
Note
You can also store One Touch Dial
numbers pressing Phone Book.
Press More.
Press Set One Touch Dial.
Press a number using the buttons on the
LCD.
77
8
Chapter 8
Storing One Touch numbers
from Outgoing Calls
You can store One Touch numbers from the
Outgoing Call history.
a
Press Redial/Pause.
You can also choose by pressing
History.
b
c
Press Outgoing Call tab.
d
e
f
g
Press the number you want to store.
Press a or b to display the number you
want to store.
Press More.
Press Add to One Touch Dial.
To choose where the number will be
stored, do one of the following:
„ To accept the displayed next available
One Touch location, press OK.
„ To enter a different One Touch
location, press a number using the
buttons on the LCD.
Press OK.
Note
If the One Touch location you choose is
already taken, the OK button on the LCD
will not work. Choose a different location.
h
Do one of the following:
„ Enter the name using the buttons on
the LCD (up to 16 characters).
Press OK.
(To help you enter letters, see
Entering Text on page 205.)
„ To store the number without a name,
press OK.
i
78
Press OK to accept the displayed
telephone or fax number.
j
When the LCD displays your settings,
press OK to confirm.
k
Press Stop/Exit.
8
Storing One Touch numbers
from the Caller ID history
If you have the Caller ID subscriber service
from your telephone company you can also
store One Touch numbers from incoming
calls in the Caller ID History. (See Caller ID
on page 67.) (See Caller ID on page 69.)
(See Caller ID (For Singapore and Hong
Kong) on page 71.)
a
b
c
Press History.
d
e
f
g
Press the number you want to store.
Press the Caller ID hist. tab.
Press a or b to display the number you
want to store.
Press More.
Press Add to One Touch Dial.
To choose where the number will be
stored, do one of the following:
„ To accept the displayed next
available One Touch location, press
OK.
„ To enter a different One Touch
location, press a number using the
buttons on the LCD.
Press OK.
Note
If the One Touch location you choose is
already taken, the OK button on the LCD
will not work. Choose a different location.
8
Dialling and storing numbers
h
e
Do one of the following:
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
Note
(To help you enter letters, see
Entering Text on page 205.)
If you want to store an E-mail address to
use with Internet fax or Scan to E-mail
„ To store the number without a name,
press OK.
i
Press OK to confirm the fax or telephone
number.
j
When the LCD displays your settings,
press OK to confirm.
k
Press Stop/Exit.
Storing Speed Dial numbers
You can store up to 100 2-digit Speed Dial
locations with a name, and each name can
have two numbers. When you dial you will
only have to press a few keys (for example:
press Phone Book, the number you want to
call and Send a fax).
a
b
c
d
server, press
and enter the E-mail
address and press OK. (See Entering Text
on page 205.)
f
Press OK.
„ If you do not want to store a second
number, press OK.
8
g
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press Set Speed Dial.
Press OK.
Do one of the following:
(To help you enter letters, see
Entering Text on page 205.)
„ To store the number without a name,
press OK.
8
To choose where the number will be
stored, do one of the following:
„ To accept the displayed next
available Speed Dial location, press
OK.
Press More.
Press OK.
Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press Phone Book.
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
Enter the first fax or telephone number
(up to 20 digits) using the buttons on the
LCD.
Press OK.
Note
If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
h
When the LCD displays your settings,
press OK to confirm.
i
Do one of the following:
„ To store another Speed Dial
number, repeat steps b to h.
„ To finish storing numbers,
press Stop/Exit.
79
Chapter 8
Storing Speed Dial numbers
from Outgoing Calls
j
8
„ To accept the displayed next
available Speed Dial location, press
OK.
You can store Speed Dial numbers from the
Outgoing Call history.
a
To choose where the number will be
stored, do one of the following:
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press Redial/Pause.
You can also choose the number by
pressing History.
Press OK.
b
c
Press the Outgoing Call tab.
Press a or b to display the name or
number you want to store.
• Speed Dial numbers begin with # (for
example, # 0 2).
d
Press the name or number you want to
store.
e
f
g
Press More.
• If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
Press Add to Speed Dial.
k
When the LCD displays your settings,
press OK to confirm.
l
Press Stop/Exit.
Do one of the following:
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 205.)
„ To store the number without a name,
press OK.
h
Press OK to confirm the fax or telephone
number you want to store.
i
Do one of the following:
„ Enter the second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
Press OK.
„ If you do not want to store a second
number, press OK.
80
Note
Storing Speed Dial numbers
from the Caller ID history
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
on page 67.) (See Caller ID on page 69.)
(See Caller ID (For Singapore and Hong
Kong) on page 71.)
a
b
c
Press History.
d
e
f
Press the number you want to store.
Press the Caller ID hist. tab.
Press a or b to display the number you
want to store.
Press More.
Press Add to Speed Dial.
8
Dialling and storing numbers
g
Do one of the following:
„ Enter the name (up to 16 characters)
using the buttons on the LCD.
Press OK.
(To help you enter letters, see
Entering Text on page 205.)
„ To store the number without a name,
press OK.
h
Press OK to confirm the fax or telephone
number you want to store.
i
Do one of the following:
Changing or Deleting
One Touch or Speed Dial
names or numbers
You can change a One Touch or Speed Dial
name or number that has already been
stored.
a
b
c
„ If you do not want to store a second
number, press OK.
„ To accept the displayed next
available Speed Dial location, press
OK.
„ To enter a different Speed Dial
location, press a 2-digit number
using the buttons on the LCD.
Press OK.
Note
• Speed Dial numbers begin with # (for
example, # 0 2).
• If the 2-digit Speed Dial location you
choose is already taken, the OK button on
the LCD will not work. Choose a different
location.
k
When the LCD displays your settings,
press OK to confirm.
l
Press Stop/Exit.
Press More.
Do one of the following:
„ Press Delete to delete all
information in a Speed Dial or
One Touch location.
Press OK.
To choose where the number will be
stored, do one of the following:
Press Phone Book.
„ Press Change to edit the names or
numbers.
„ Enter a second fax or telephone
number (up to 20 digits) using the
buttons on the LCD.
j
8
Press the number you want to delete.
Press OK.
8
Go to step i.
d
Press a or b to display the number you
want to change.
e
Press the number you want to change.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
f
Press Name:, Fax/Tel1: or
Fax/Tel2:.
Note
For Speed Dial locations you can change
Fax/Tel1: and Fax/Tel2:.
81
Chapter 8
g
Do one of the following:
„ If you chose Name:, enter the name
(up to 16 characters) using the
buttons on the LCD. (See Entering
Text on page 205.)
The LCD will display your settings.
Press OK.
„ If you chose Fax/Tel1: or
Fax/Tel2:, enter the new number
(up to 20 digits) using the buttons on
the LCD.
The LCD will display your settings.
Press OK.
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.
h
Do one of the following:
„ Press OK to finish.
To change another One Touch or
Speed Dial location, repeat steps b
to g.
„ To change more details, go to g.
The LCD will display your settings.
i
82
Press Stop/Exit.
Setting up groups for
broadcasting
Groups, which can be stored in a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by pressing only a One Touch key
or Phone Book, the two-digit location,
Send a fax and Mono Start. First, you'll
need to store each fax number in a
One Touch key or Speed-Dial location. Then
you can include them as numbers in the
Group. Each Group uses up a One Touch
key or Speed Dial location. You can have up
to six Groups, or you can assign up to
205 numbers in a large Group.
(See Storing Speed Dial numbers
on page 79 and Broadcasting (Monochrome
only) on page 43.)
a
b
c
d
Press Phone Book.
e
To accept the next available One Touch
key number, press OK.
f
Enter the group name (up to
16 characters) using the buttons on the
LCD.
Press OK.
g
When the LCD displays the next
available Group number, press OK.
This Group number and name will
automatically be assigned to the next
available Speed Dial location.
Press More.
Press Setup Groups.
Press Set Speed Dial or
Set One Touch Dial.
If you choose Set Speed Dial, go to
step f.
8
Dialling and storing numbers
h
Add One Touch or Speed Dial numbers
to the Group by pressing them to display
a red checkmark. Press OK.
If you want to list the numbers by
alphabetical order, press
.
h
i
Note
a
b
c
d
Press Phone Book.
e
f
g
Press the Group Name.
When the LCD displays the Group
Name and numbers, press OK to
confirm.
j
Press Stop/Exit.
Note
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
(See Reports on page 86.)
Changing a Group name
a
b
c
d
e
f
g
Press Phone Book.
Press More.
Press Change.
Press a or b to display the Group you
want to change.
Press the Group.
Press Name:.
Enter the new name (up to
16 characters) using the buttons on
LCD.
Press OK.
(See Entering Text on page 205. For
example, type NEW CLIENTS.)
Note
How to change the stored name or
number:
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press
. Re-enter the character.
Press Stop/Exit.
Deleting a Group
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
i
Press OK.
8
Press More.
Press Delete.
Press a or b to display the Group you
want to delete.
Press OK.
Press Stop/Exit.
Deleting a number from a Group
8
8
8
a
b
c
d
Press Phone Book.
e
f
g
Press the Group.
h
Press the check box of the number you
want to delete to uncheck it.
Press OK to confirm.
i
j
Press OK.
Press More.
Press Change.
Press a or b to display the Group you
want to change.
Press Add/Delete.
Press a or b to display the number you
want to delete from the Group.
Press Stop/Exit.
83
Chapter 8
Combining Quick Dial
numbers
8
Sometimes you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
One Touch and Speed Dial numbers. You
can store these long dialling sequences by
dividing them and setting them up as
separate One Touch and Speed Dial
numbers in any combination. You can even
include manual dialling using the dial pad.
(See Storing Speed Dial numbers
on page 79.)
For example, you might have stored ‘555 ’ on
Speed Dial: 03 and ‘7000’ on One Touch: 02.
You can use them both to dial ‘555-7000’ if
you press the following keys:
a
b
Press Phone Book.
Press #03.
Note
Speed Dial numbers start with #.
One Touch numbers start with l.
c
d
e
f
g
84
Press Send a fax.
Press Phone Book.
Press l02.
Press Send a fax.
Press Mono Start or Colour Start.
You will dial ‘555-7000 ’.
To temporarily change a number, you can
substitute part of the number with manual
dialling using the dial pad. For example, to
change the number to 555-7001 you could
press Phone Book, press #03, press
Send a fax, and then press 7001 using the
dial pad.
Note
If you must wait for another dial tone or
signal at any point in the dialling
sequence, create a pause in the number
by pressing Redial/Pause. Each key
press adds a 3.5-second delay.
9
Printing Reports
Fax reports
9
You need to set up the Transmission
Verification Report and Journal Period using
the MENU keys.
Transmission Verification
Report
9
There are several settings available for the
Transmission Verification Report:
„ On: Prints a report after every fax you send.
„ On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
„ Off: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if the receiving
machine modifies the size of the
document you fax. Off is the default
setting.
„ Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
The report will also print if your fax is
successful, but the receiving machine
modifies the size of the document you fax.
A portion of the fax’s first page appears on
the report.
9
e
f
g
Press Report Setting.
h
Press Stop/Exit.
Press Transmission.
Press On, On+Image, Off,
Off+Image, Off2 or Off2+Image.
Fax Journal (activity report)
9
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 86. The factory setting is
Every 50 Faxes.
a
b
c
d
Press MENU.
e
f
Press Report Setting.
Press a or b to display Fax.
9
Press Fax.
Press a or b to display
Report Setting.
Press Journal Period.
„ Off2: Prints a report only if your fax is
unsuccessful due to a transmission error.
„ Off2+Image: Prints a report only if your
fax is unsuccessful due to a transmission
error. A portion of the fax’s first page
appears on the report.
a
b
c
d
Press MENU.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Report Setting.
85
Chapter 9
g
Press d or c to choose an interval.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
h
i
Reports
9
The following reports are available:
„ XMIT Verify
Prints a Transmission Verification Report
for your last transmission.
„ Help List
A help list showing how to program your
machine.
„ Quick Dial
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
alphabetical or numerical order.
„ Fax Journal
Lists information about the last incoming
and outgoing faxes. (TX: Transmit.)
(RX: Receive.)
„ User Settings
Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
„ Network Config
Press Stop/Exit.
„ Caller ID hist.
Lists your settings.
Lists your Network settings.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
How to print a report
86
a
b
Press MENU.
c
d
e
Press Print Reports.
f
g
Press Mono Start.
Press a or b to display
Print Reports.
Press the report you want.
(Quick Dial Only) Press
Alphabetical Order or
Numerical Order.
Press Stop/Exit.
9
10
Polling
Polling overview
10
10
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
a
Press
b
c
d
e
Press d or c to display Polling RX.
f
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a
Press
b
c
d
e
Press d or c to display Polling RX.
10
f
Enter the fax number you are polling
using One Touch, Phone Book or the
dial pad on the control panel.
g
Press Mono Start or Colour Start.
(Fax).
Press Polling RX.
Press Standard.
Enter the fax number you are polling
using One Touch, Phone Book or the
dial pad on the control panel.
10
(Fax).
10
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling
Setup to receive polling with
secure code
Press Polling RX.
Press Secure.
Enter a four-digit secure code using the
buttons on the LCD.
This is the same as the security code of
the fax machine you are polling.
Press OK.
Press Mono Start or Colour Start.
87
10
Chapter 10
Setup to receive delayed
polling
10
Sequential polling
(Monochrome only)
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
Sequential polling lets you request
documents from several fax machines in one
operation.
a
Press
a
Press
b
c
d
e
Press d or c to display Polling RX.
b
c
d
e
Press d or c to display Polling RX.
f
g
(Fax).
Press Polling RX.
Press Timer.
Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
(Fax).
Press Polling RX.
Press Standard, Secure or Timer.
Do one of the following:
„ If you chose Standard, go to
step f.
„ If you chose Secure, enter a fourdigit number, press OK, go to step f.
Enter the fax number you are polling
using One Touch, Phone Book or the
dial pad on the control panel.
Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
10
„ If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step f.
f
g
h
Press d or c to display Broadcasting.
Press Broadcasting.
Do one of the following:
„ Press Add Number and enter a
number using the buttons on the
LCD.
Press OK.
„ Press Phone Book. Press
to
choose Alphabetical Order or
Numerical Order. Press a or b to
select a number.
Press OK.
Note
One Touch Dial locations begin with l.
Speed Dial locations begin with #.
i
88
After you have entered all the fax numbers
by repeating steps h, press OK.
Polling
j
Polled transmit
(Monochrome only)
Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
Cancelling a Sequential
Polling Job
a
b
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
10
Press Stop/Exit.
Do one of the following:
„ To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
„ To cancel the current job, press the
button that displays the number
being dialled. Go to step d.
„ To exit without cancelling, press
Stop/Exit.
c
When the LCD asks if you want to
cancel the entire sequential polling job,
do one of the following:
„ Press Yes to confirm.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 47.)
Setup for polled transmit
a
Press
b
c
d
e
f
g
Load your document.
„ To exit without cancelling, press No
or Stop/Exit.
d
10
(Fax).
Press d or c to display Polled TX.
Press Polled TX.
Press Standard.
Press Mono Start.
If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
„ Press Yes to scan another page.
Go to step h.
Do one of the following:
„ To cancel the current job, press Yes.
„ To exit without cancelling, press No
or Stop/Exit.
10
„ Press No or Mono Start to send the
document.
h
Place the next page on the scanner
glass and press Mono Start. Repeat g
and h for each additional page.
Your machine will automatically send
the fax when it is polled.
89
10
Chapter 10
Setup for polled transmit with
secure code
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
a
Press
b
c
d
e
f
Load your document.
g
h
Press Mono Start.
(Fax).
Press d or c to display Polled TX.
Press Polled TX.
Press Secure.
Enter a four-digit number.
Press OK.
If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options:
„ Press Yes to scan another page.
Go to step i.
„ Press No or Mono Start to send the
document.
i
90
Place the next page on the scanner
glass and press Mono Start. Repeat h
and i for each additional page.
Your machine will automatically send
the fax.
10
Section III
Copy
Making copies
III
92
11
Making copies
How to copy
11
„ Skew Adjustment (See page 98.)
11
„ Book Copy (See page 99.)
Entering Copy mode
11
„ Watermark Copy (See page 99.)
„ Duplex Copy (See page 100.)
When you want to make a copy, press
(Copy) to illuminate it in blue.
„ Favorite Settings (See page 102.)
Press the option you want.
Note
• The default setting is Fax mode. You can
change the amount of time that the
machine stays in Copy mode after the last
copy operation. (See Mode Timer
on page 28.)
The LCD shows:
1
Favorite
COPY
Quality
Normal
1
Enlarge/
Reduce
100%
from Reallusion, Inc.
Tray Select
Tray#1
No. of Copies
Press the number box directly and enter the
number you want.
Also you can enter the number of copies by
pressing
or
on the screen (as shown
above).
Press d or c to scroll through the Copy key
options.
„ Quality (See page 93.)
„ Enlarge/Reduce (See page 94.)
„ Tray Select (See page 98.)
„ Paper Type (See page 97.)
„ Paper Size (See page 98.)
„ Brightness (See page 97.)
„ Contrast (See page 97.)
„ Stack/Sort (See page 96.)
„ Page Layout (See page 95.)
92
• Book Copy and Watermark Copy
features are supported by technology
Making a single copy
a
Press
b
Load your document.
(See Loading documents on page 24.)
c
Press Mono Start for B&W copy or
Colour Start for colour copy.
(Copy).
11
Making copies
Making multiple copies
11
Copy settings
11
You can make up to 99 copies in one print
run.
You can change the copy settings temporarily
for the next copy.
a
Press
b
Load your document.
(See Loading documents on page 24.)
The machine returns to its default settings
after 1 minute, or if the Mode Timer returns
the machine to Fax mode. (See Mode Timer
on page 28.)
c
d
(Copy).
Enter the number of copies you want.
If you have finished choosing settings, press
Mono Start or Colour Start.
Press Mono Start for B&W copy or
Colour Start for colour copy.
If you want to choose more settings, press
d or c.
Note
Note
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
favourites on page 102.)
To sort the copies, press d or c to choose
Stack/Sort. (See Sorting copies using
the ADF on page 96.)
Stop copying
To stop copying, press Stop/Exit.
11
Changing copy speed and
quality
11
You can choose from a range of quality. The
factory setting is Normal.
„ Fast
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
„ Normal
Normal is the recommended mode for
ordinary print outs. This produces good
copy quality with good copy speed.
„ Best
Use best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
a
Press
b
c
Load your document.
(Copy).
Enter the number of copies you want.
93
11
Chapter 11
d
e
f
g
Press d or c to display Quality.
100%
Press Quality.
198% 10x15cm i A4
186% 10x15cm i LTR
Press Fast, Normal or Best.
142% A4iA3, A5iA4
If you do not want to change additional
settings, press Mono Start or
Colour Start.
97% LTR i A4
93% A4 i LTR
83% LGL i A4
Enlarging or reducing the
image copied
69% A3iA4, A4iA5
47% A4 i 10x15cm
11
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
a
Press
b
c
d
Load your document.
e
f
Press Enlarge/Reduce.
g
Do one of the following:
(Copy).
Enter the number of copies you want.
Press d or c to display
Enlarge/Reduce.
Press 100%, Enlarge, Reduce,
Fit to Page or Custom(25-400%).
„ If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want.
„ If you chose Custom(25-400%),
enter an enlargement or reduction
ratio from 25% to 400%.
Press OK.
„ If you chose 100% or Fit to Page,
go to step h.
94
Fit to Page
Custom(25-400%)
h
If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
• Page Layout and Skew Adjustment
are not available with Enlarge/Reduce.
• Book Copy, Sort, Duplex Copy and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly if
the document on the scanner glass is
skewed by more than 3 degrees. Using
the document guidelines on the left and
top, place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available for a Legal
size document.
Making copies
Making N in 1 copies or a
poster (Page Layout)
f
11
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
If you chose 2in1 or
Poster (2 x 2)with A3 or Ledger,
go to step g to choose the paper size of
your document.
If you choose another setting, go to
step h.
The 1 to 2 feature copies one A3 or Ledger
size page onto two A4 or Letter size pages. If
you use this setting, use the scanner glass.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
g
„ If you chose Poster (2 x 2),
press LGRx1 i LGRx4,
LTRx1 i LGRx4, A3x1 i A3x4 or
A4x1 i A3x4.
• Make sure paper size is set to Letter,
Ledger, A4 or A3.
h
Press Mono Start or Colour Start to
scan the document if you do not want to
adjust any settings.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step i.
i
After the machine scans the page,
press Yes to scan the next page.
j
Place the next page on the scanner
glass. Press Mono Start or
Colour Start to scan the document if
you do not want to adjust any settings.
Repeat steps i and j for each page of
the layout.
k
After all the pages have been scanned,
press No to finish.
• If you are producing multiple colour
copies, N in 1 copy is not available.
• (P) means Portrait and (L) means
Landscape.
• You can only make one poster copy and
1 to 2 copy at a time.
Note
Watermark Copy, Book Copy, Sort,
Enlarge/Reduce, Duplex Copy and
Skew Adjustment are not available with
Page Layout.
a
Press
b
c
d
e
Load your document.
(Copy).
Do one of the following:
„ If you chose 2in1(P) or 2in1(L),
press LGRx2 i LGRx1,
LTRx2 i LGRx1, A3x2 i A3x1 or
A4x2 i A3x1.
IMPORTANT
• You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
Press d or c to display Off(1in1),
2in1(P), 2in1(L), 4in1(P),
4in1(L), 1 to 2, Poster (2 x 2)
or Poster (3 x 3).
Enter the number of copies you want.
Press d or c to display Page Layout.
Press Page Layout.
95
11
Chapter 11
If you are copying from the ADF, insert the
document face up in the direction shown
below:
„ Poster (2 x 2)
You can make a poster size copy of a
photograph.
„ 2 in 1 (P)
„ 2 in 1 (L)
„ 4 in 1 (P)
„ Poster (3 x 3)
You can make a poster size copy of a
photograph.
„ 4 in 1 (L)
If you are copying from the scanner glass,
place the document face down in the
direction shown below:
„ 2 in 1 (P)
„ 2 in 1 (L)
„ 1 to 2
„ 4 in 1 (P)
„ 4 in 1 (L)
Sorting copies using the ADF
You can sort multiple copies. Pages will be
sorted in the order 321, 321, 321, and so on.
a
Press
b
c
d
e
f
g
Load your document.
(Copy).
Enter the number of copies you want.
Press d or c to display Stack/Sort.
Press Stack/Sort.
Press Sort.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.
96
11
Making copies
Adjusting Brightness and
Contrast
Paper Options
11
11
Paper Type (Tray #1)
Brightness
11
You can adjust the copy brightness to make
copies darker or lighter.
a
Press
b
c
d
e
f
Load your document.
g
Press d or c to display Brightness.
Press Brightness.
Press d or c to make a darker or lighter
copy.
Press OK.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
11
a
Press
b
c
d
e
f
Load your document.
g
If you want to change the Paper Type for
Tray #2, see Paper Size and Type
on page 29.
Enter the number of copies you want.
You can adjust the copy contrast to help an
image look sharper and more vivid.
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
Note
(Copy).
Contrast
11
a
b
c
d
e
f
Press
g
If you do not want to change additional
settings, press Mono Start or
Colour Start.
(Copy).
Load your document.
Enter the number of copies you want.
Press d or c to display Paper Type.
Press Paper Type.
Press Plain Paper, Inkjet Paper,
Brother BP71, Other Glossy or
Transparency.
11
(Copy).
Enter the number of copies you want.
Press d or c to display Contrast.
Press Contrast.
Press d or c to change the contrast.
Press OK.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
97
Chapter 11
Paper Size (Tray #1)
11
If you are copying on paper other than A4
size, you will need to change the paper size
setting. You can copy only on Ledger, A3,
Letter, Legal, A4, A5 or Photo 10 cm × 15 cm
paper.
If you want to change the Paper Size for
Tray #2, see Paper Size and Type
on page 29.
Press
g
If you do not want to change additional
settings, press Mono Start or
Colour Start.
(Copy).
Load your document.
Enter the number of copies you want.
Press d or c to display Paper Size.
Press Paper Size.
Press A4, A5, 10x15cm, Letter,
Legal, A3 or Ledger.
Tray Select
a
b
c
d
e
f
g
98
a
Press
b
c
d
Load your document.
e
f
g
Press Skew Adjustment.
(Copy).
Enter the number of copies you want.
Press d or c to display
Skew Adjustment.
Press Auto (or Off).
If you do not want to change additional
settings, press Mono Start or
Colour Start.
Note
• Page Layout, Enlarge/Reduce,
Book Copy and Watermark Copy are
not available with Skew Adjustment.
11
You can change the tray that will be used for
the next copy. To change the default tray see
Tray use in Copy mode on page 29.
11
If your copy is scanned skewed, your
machine can correct the data automatically.
This setting is only available when using the
scanner glass and Enlarge/Reduce is set to
100% copy.
Note
a
b
c
d
e
f
Skew Adjustment
• You cannot use this setting with Ledger,
A3 or paper smaller than 64 mm × 91 mm.
• This setting is only available for paper that
is rectangular or square.
Load your document.
• Skew Adjustment is only available if the
document is skewed by less than
3 degrees.
Enter the number of copies you want.
• Skew Adjustment may not work
correctly if your document is too thick.
Press
(Copy).
Press d or c to display Tray Select.
Press Tray Select.
Press Tray#1 or Tray#2.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
Making copies
Book Copy
11
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
a
Press
b
c
d
e
f
Load your document.
Watermark Copy
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
(Copy).
Enter the number of copies you want.
Press d or c to display Book Copy.
Note
Fit to Page, Page Layout,
Skew Adjustment, Duplex Copy and
Book Copy are not available with
Watermark Copy.
Press Book Copy.
a
Press
Do one of the following:
b
Press d or c to display
Watermark Copy.
c
d
Press Watermark Copy.
„ If you want to correct the data
yourself, press On(Preview).
Press Mono Start or Colour Start
and go to step g.
„ If you want the machine to correct
the data automatically, press On and
go to step h.
g
Adjust the skewed data using
or
.
Remove the shadows by using d or c.
h
If you have finished making corrections,
press Mono Start or Colour Start.
Note
Page Layout, Sort, Fit to Page,
Skew Adjustment, Duplex Copy or
Watermark Copy are not available with
Book Copy.
11
(Copy).
Press Use Watermark.
Do one of the following:
„ If you want to use a template from
the machine, press
Edit Template and go to step e.
„ If you want to use your own data as a
watermark, press Use Image and
go to step f.
e
Press Text and choose the data you
want to use, CONFIDENTIAL, DRAFT or
COPY. Press OK.
Change other watermark settings from
the available options as needed.
Press OK.
Go to step g.
99
11
Chapter 11
„ If you want to use a document as the
watermark, press Scan.
Place the document that you want to
use for the watermark on the scanner
glass and press Mono Start or
Colour Start.
The scanned data will be shown on
the LCD.
If you want to adjust the degree of
Transparency for your scanned data,
press Transparency.
Press d or c to adjust the degree,
and then press OK.
If you do not want to adjust the
transparency or have finished
adjusting it, press OK and remove the
watermark document that you
scanned.
g
Press OK to confirm to use watermark.
Load your document.
h
i
Enter the number of copies you want.
If you do not want to change additional
settings, press Mono Start or
Colour Start.
Duplex (2-sided) copying
(Tray #1 only)
We recommend you load your document in
the ADF for duplex copying. For 2-sided
documents and books use the scanner glass.
(long edge flip)
Portrait
Go to step g.
„ If you want to use data from a media
card or USB Flash memory drive as
the watermark, insert the media card
or USB flash memory drive.
After Photo Capture stops blinking,
press Media.
1
1
2
Change other watermark settings
from the available options as
needed.
11
1
2
(short edge flip)
Portrait
1
Press OK.
Go to step g.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
Photo Capture is blinking to avoid
damaging the card, USB Flash memory
drive or data stored on the card.
100
2
Landscape
The image will be shown on the LCD.
Press the image you want to use for
the watermark.
11
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
1
2
Do one of the following:
2
f
2
Landscape
11
1
2
2
Making copies
Note
• Fit to Page, Page Layout,
Book Copy and Watermark Copy are
not available with Duplex Copy.
• You can only use plain paper sizes A4,
A5, A6 and Letter.
• Make sure to use Tray#1 to make Duplex
Copy. (See Tray use in Copy mode
on page 29.)
a
Press Duplex Copy on the machine’s
panel.
b
c
Press On to turn on the duplex setting.
d
e
f
g
h
i
Press Portrait Long edge flip,
Portrait Short edge flip,
Landscape Long edge flip or
Landscape Short edge flip.
DO NOT touch printed pages until they are
ejected the second time. The machine will
print and eject the first side, and then pull the
paper back in to print the second side.
Note
If your document causes paper jams try
using one of the special duplex copy
settings.
Press Advanced after step b.
Press DX1 or DX2.
DX1 helps avoid paper jams when copying
by allowing more time for the ink to dry.
DX2 allows more time for the ink to dry
while also using less ink.
You can also make Duplex copy from the
LCD.
a
Press
b
c
d
e
f
g
Load your document.
„ Place the next page on the scanner
glass.
Press Scan. Go to step i.
h
Read
How to place the document, and
then press
.
„ After all the pages have been
scanned, press Complete.
i
Press Mono Start or Colour Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go to
step j.
Read
How to place the document, and
then press
.
Enter the number of copies you want.
Load your document.
Press Mono Start or Colour Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go to
step h.
Do one of the following:
Press Mono Start or Colour Start.
The machine starts scanning and
printing the document.
(Copy).
Enter the number of copies you want.
Press d or c to display Duplex Copy.
Press Duplex Copy.
Press On to turn on the duplex setting.
Press Portrait Long edge flip,
Portrait Short edge flip,
Landscape Long edge flip or
Landscape Short edge flip.
101
11
Chapter 11
j
Do one of the following:
„ Place the next page on the scanner
glass.
Press Scan. Go to step k.
„ After all the pages have been
scanned, press Complete.
k
Press Mono Start or Colour Start.
The machine starts scanning and
printing the document.
DO NOT touch printed pages until they are
ejected the second time. The machine will
print and eject the first side, and then pull the
paper back in to print the second side.
Note
If your document causes paper jams try
using one of the special duplex copy
settings.
Press Advanced after step f.
Press DX1 or DX2.
DX1 helps avoid paper jams when copying
by allowing more time for the ink to dry.
DX2 allows more time for the ink to dry
while also using less ink.
Setting your favourites
You can store the copy settings that you use
most often by setting them as a favourite. You
can set up to three favourites.
a
Press
b
Choose the copy option and settings
you want to store.
c
Press d or c to display
Favorite Settings.
d
e
Press Favorite Settings.
(Copy).
Press Store.
Note
Set Watermark Copy to Off or
Template when storing
Favorite Settings.
f
Press the location where you want to
store your setting for Favorite:1,
Favorite:2 or Favorite:3.
g
Do one of the following:
„ If you want to rename your setting,
press
to delete characters. Then
enter the new name (up to
12 characters).
Press OK. (See Entering Text
on page 205.)
„ If you do not want to rename your
setting, press OK.
102
11
Making copies
Retrieving your favourite setting
11
When you are ready to use one of your
favourite set of settings, you can recall it.
a
Press
b
c
Press Favorite.
‘Out of Memory’
message
11
If you get an Out of Memory message
while scanning a multi-page document, you
will have the option to press Mono Start or
Colour Start to copy the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
(Copy).
Press the favourite setting you want to
retrieve.
To free up extra memory, do the following:
Rename your favourite setting
After you stored your favourite setting, you
can rename it.
a
Press
b
Press d or c to display
Favorite Settings.
c
d
e
Press Favorite Settings.
f
Enter the new name (up to
12 characters). (See Entering Text
on page 205.)
g
Press OK.
(Copy).
11
„ Turn off Memory Receive. (See Memory
Receive (Monochrome only) on page 54.)
„ Print the faxes that are in the memory.
(See Printing a fax from the memory
on page 54.)
When you get an Out of Memory
message, you may be able to make copies if
you first print incoming faxes in the memory to
restore the memory to 100%.
Press Rename.
Press the favourite setting you want to
rename.
11
103
Chapter 11
104
Section IV
Direct Photo Printing
IV
Printing photos from a memory card or
USB Flash memory drive
Printing photos from a camera
106
123
12
Printing photos from a memory
card or USB Flash memory drive
PhotoCapture Center™
Operations
Using a memory card or USB
Flash memory drive
Printing from a memory card
or USB Flash memory drive
without a PC
Your Brother machine has media drives
(slots) for use with the following popular
digital camera media: CompactFlash®,
Memory Stick™, Memory Stick PRO™, SD,
SDHC, xD-Picture Card™ and USB Flash
memory drives.
12
12
12
12
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or a USB Flash memory
drive. (See Print Images on page 109.)
Scanning to a memory card or
USB Flash memory drive
without a PC
(See PhotoCapture Center™ for
or Remote Setup & PhotoCapture Center™
for Macintosh® in the Software User's Guide
on the CD-ROM.)
SD, SDHC
xD-Picture Card™
22 mm or less
11 mm or less
12
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your computer.
Windows®
Memory Stick™
Memory Stick PRO™
12
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
or USB Flash memory drive on page 119.)
Using PhotoCapture Center™
from your computer
CompactFlash®
USB Flash memory
drive
„ miniSD™ can be used with a miniSD™
adapter.
„ microSD can be used with a microSD
adapter.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
„ Memory Stick PRO Duo™ can be used
with a Memory Stick PRO Duo™ adapter.
„ Memory Stick Micro™ (M2™) can be used
with a Memory Stick Micro™ (M2™)
adapter.
„ Adapters are not included with the machine.
Contact a third party supplier for adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
106
Printing photos from a memory card or USB Flash memory drive
Memory cards or USB Flash
memory drive folder structure
Please be aware of the following:
12
Your machine is designed to be compatible
with modern digital camera image files and
memory cards or USB Flash memory drive;
however, please read the points below to
avoid errors:
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
„ IBM Microdrive™ is not compatible with
the machine.
„ The machine can read up to 999 files on a
memory card or USB Flash memory drive.
„ CompactFlash® Type II is not supported.
„ This product supports xD-Picture Card™
Type M / Type M+ / Type H (Large Capacity).
„ The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 113.)
„ When printing an index or image,
PhotoCapture Center™ will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
„ (memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
„ (USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
12
107
Chapter 12
Getting started
Photo Capture key indications:
12
Firmly put a memory card or USB Flash
memory drive into the correct slot.
1
2 3 4 5
1
USB Flash memory drive
2
CompactFlash®
3
SD, SDHC
4
Memory Stick™, Memory Stick PRO™
5
xD-Picture Card™
IMPORTANT
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera
that uses the USB mass storage standard.
Any other USB devices are not supported.
„ Photo Capture light is on, the memory
card or USB Flash memory drive is
correctly inserted.
„ Photo Capture light is off, the memory
card or USB Flash memory drive is not
correctly inserted.
„ Photo Capture light is blinking, memory
card or USB Flash memory drive is being
read or written to.
IMPORTANT
DO NOT unplug the power cord or remove
the media from the media drive (slot) or
USB direct interface while the machine is
reading or writing to the media (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time.
108
Printing photos from a memory card or USB Flash memory drive
Entering PhotoCapture mode
12
After you insert the memory card or USB
Flash memory drive, press the
(Photo Capture) key to illuminate it
in blue and the LCD displays the
PhotoCapture options.
The LCD shows:
PhotoCapture
View
Photos
Enhance
Photos
Index
Print
Print Images
View Photos
a
Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press
(Photo Capture).
b
Press View Photos.
Do one of the following:
„ If you want to choose photos to print
or print more than one for an image,
go to step c.
„ Press Enhance Photos if you want to
add special effects to your photos. See
Enhance Photos on page 111.
„ If you want to print all photos,
press
„ Press Index Print if you want to print
an Index page (Thumbnails). You can also
print photos using the image numbers of
the Index page (Thumbnails). See Print
Index (Thumbnails) on page 110.
If your digital camera supports DPOF
printing, see DPOF printing on page 113.
Press the option you want to set.
12
You can preview your photos on the LCD
before you print them. If your photos are large
files there may be a delay before each photo
is displayed on the LCD.
„ Press View Photos if you want to
quickly view and print your photos. See
View Photos on page 109.
Note
12
.
Press Yes to confirm.
Go to step f.
Note
• Six thumbnails are displayed at a time with
the current page number and total number
of pages listed above the thumbnails.
• Press d or c repeatedly to select each
page of photos, or hold down to scroll
through all pages of photos.
• Press
12
to start Slide Show.
c
d
Press a photo from the thumbnail.
e
Repeat step c and d until you have
chosen all the photos that you want to
print.
Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Press OK.
109
Chapter 12
f
c
After you have chosen all the photos,
press OK. You now have the following
options:
Press Index Sheet and choose
6 Images/Line or 5 Images/Line.
„ To add the Auto Correct effect to
your chosen photos, press
.
(See page 111.)
„ If you want to change the print
settings, press Print Setting.
(See page 114.)
6 Images/Line
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
„ If you do not want to change any
settings, go to step g.
g
d
Press Colour Start to print.
Print Index (Thumbnails)
The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press
b
110
(Photo Capture).
Press Index Print.
Do one of the following:
„ Press Print Setting to change
the paper type or the paper size you
are using.
12
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
Note
5 Images/Line
„ If you do not want to change the
paper settings, go to g.
e
Press Paper Type.
Choose the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
f
Press Paper Size.
Choose the paper size you are using,
Letter or A4.
g
Press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive
Printing Photos
12
Before you can print an individual image, you
have to know the image number.
a
b
c
d
e
Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press
(Photo Capture).
Print the Index. (See Print Index
(Thumbnails) on page 110.)
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
g
Note
The Enhance Photos feature is supported
by technology from Reallusion, Inc.
a
Make sure you have put a memory card
or USB Flash memory drive in the
correct slot.
Press
(Photo Capture).
b
Press Enhance Photos.
Press Print Photos.
Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Note
• Six thumbnails are displayed at a time with
the current page number and total number
of pages listed above the thumbnails.
• Press d or c repeatedly to select each
page of photos, or hold down to scroll
through all pages of photos.
• Press
„ If you do not want to change any
settings, press Colour Start to print.
to start Slide Show.
c
d
Press a photo from the thumbnails.
e
Do one of the following:
Press Enhance or Trim. You can also
choose both together. Press OK.
12
„ If you chose Enhance, go to step f.
„ If you chose Trim, go to step g.
Do one of the following:
„ Press Print Setting to change
the print settings. (See page 114.)
12
You can edit and add effects to your photos
and view them on the LCD before printing.
Press Index Print.
Note
f
Enhance Photos
f
Press the effect you wish to add.
Press OK.
Go to step h.
111
Chapter 12
Note
• You have 7 ways to add effects to your
photo.
(Auto Correct)
• While the image is enlarged, you can
move around the image with up ( ),
down ( ), left ( )and right ( ).
• Press Cancel to return to the list of
effects.
g
The machine decides the suitable
effect for your photo.
(Enhance Skin)
Best used for adjusting portrait
photographs. It adjusts human skin
colour. Press d or c to adjust the level
of contrast.
„ Press + or - to enlarge or reduce the
frame size.
„ Press a, b, d or c to move the
position of the frame.
(Enhance Scenery)
„ Press
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
(Monochrome)
You can convert the colour of your
photo to monochrome.
(Sepia)
Note
If your photo is very small or of irregular
proportions you may not be able to trim
the photo. The LCD will display
Image Too Small. or
Image Too Long.
h
Enter the number of copies you want
either by pressing the number box
directly and enter the number you want
or pressing + or -.
Press OK.
i
Do one of the following.
Adds a sepia tone (shades of brown)
effect to your photo.
(Auto Correct
Remove Red-Eye)
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
• There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
• When the face is turning too far up,
down, left or right.
• After adding each effect, you can enlarge
the view of the image by pressing
. To
go back to the original size, press
112
.
to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.
(Remove Red-Eye)
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press the
Try Again button to re-detect.
Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
„ Press Print Setting and change
the print settings. (See page 114.)
„ If you do not want to change any
settings, press Colour Start to print.
Printing photos from a memory card or USB Flash memory drive
DPOF printing
12
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash®,
Memory Stick™, Memory Stick PRO™, SD,
SDHC or xD-Picture Card™) with DPOF
information is put into your machine, you can
print the chosen image easily.
a
Make sure you have put a memory card
in the correct slot.
The machine will ask you if you want to
use DPOF setting.
The DPOF file on the memory card must
be in a valid DPOF format.
b
c
Press Yes.
Do one of the following:
„ Press Print Setting to change
the print settings. (See page 114.)
„ If you do not want to change any
settings, press Colour Start to print.
12
Note
An DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
113
Chapter 12
PhotoCapture Center™ print settings
12
You can change the print settings temporarily for the next print.
The machine returns to its default settings after 3 minutes, or if the Mode Timer returns the
machine to Fax mode. (See Mode Timer on page 28.)
Note
You can save the print settings you use most often by setting them as the default. (See Setting
your changes as a new default on page 119.)
Print Setting
Print Quality
Photo
Paper Type
Other Glossy
Paper Size
10 x15 cm
Menu Selections
Options 1
Options 2
Page
Print Quality
Normal/Photo
—
115
Paper Type
Plain Paper/Inkjet Paper/
Brother BP71/Other Glossy
—
115
Paper Size
10x15cm/13x18cm/
A4/A3/Letter/Ledger
(When A4 or Letter is chosen)
116
(Does not appear for
DPOF printing)
Brightness
(Does not appear
when
Enhance Photos is
chosen.)
Dark
Light
114
—
116
—
116
0
Contrast
(Does not appear
when
Enhance Photos is
chosen.)
8x10cm/ 9x13cm/
10x15cm/13x18cm/
15x20cm/Max. Size
0
Printing photos from a memory card or USB Flash memory drive
Menu Selections
Options 1
Options 2
Page
Color Enhance
On/Off
—
117
(Does not appear
when
Enhance Photos is
chosen.)
White Balance
0
Sharpness
0
Color Density
0
Cropping
On/Off
—
118
Borderless
On/Off
—
118
Date Print
On/Off
—
118
Yes
—
119
—
119
(Does not appear
when DPOF print is
chosen)
Set New Default
No
Factory Reset
Yes
No
Print Speed and Quality
a
b
c
d
e
Press Print Setting.
Press a or b to display
Print Quality.
Press Print Quality.
Press Normal or Photo.
If you do not want to change additional
settings, press
.
Press Colour Start to print.
12
Paper options
12
Paper Type
12
a
b
c
d
Press Print Setting.
e
If you do not want to change additional
Press a or b to display Paper Type.
Press Paper Type.
Press the paper type you are using,
Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
settings, press
.
Press Colour Start to print.
115
12
Chapter 12
Paper and print size
a
b
c
d
12
Press Print Setting.
Press a or b to display Paper Size.
Press Paper Size.
Press the paper size you are using,
10x15cm, 13x18cm, A4, A3, Letter or
Ledger.
Do one of the following:
„ If you chose Letter or A4, go to
step e.
„ If you chose another size of paper,
go to step f.
e
Adjusting Brightness,
Contrast and Colour
Brightness
a
b
c
d
Press Print Setting.
e
If you do not want to change additional
Press the Print Size.
12
12
Press a or b to display Brightness.
Press Brightness.
Press d or c to make a darker or lighter
print.
Press OK.
settings, press
.
Press Colour Start to print.
Example: Printed Position for A4 paper
1
2
8x10cm
9x13cm
3
Contrast
10x15cm
You can choose the contrast setting. More
contrast will make an image look sharper and
more vivid.
4
5
6
13x18cm
15x20cm
Max. Size
f
Press Print Setting.
e
If you do not want to change additional
Press a or b to display Contrast.
Press Contrast.
Press d or c to change the contrast.
Press OK.
settings, press
.
Press Colour Start to print.
If you do not want to change additional
settings, press
to print.
Press Colour Start.
116
a
b
c
d
12
Printing photos from a memory card or USB Flash memory drive
Colour Enhancement
12
You can turn on the colour enhancement
feature to print more vivid images. Printing
time will be slower.
a
b
c
d
Press Print Setting.
Press a or b to display
Color Enhance.
Press Color Enhance.
Do one of the following:
„ If you want to customize the White
Balance, Sharpness or Colour
Density, press On, and then go to
step e.
„ If you do not want to customize,
press Off.
Go to step h.
e
Press White Balance, Sharpness or
Color Density.
f
Press d or c to adjust the degree of the
setting.
Press OK.
g
Do one of the following:
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out or weak
picture.
„ If you want to customize another
colour enhancement, repeat
steps e to f.
12
„ If you want to change other settings,
press
to display the print setting
menu and press the setting you want
to change. (See page 114.)
h
If you do not want to change additional
settings, press
.
Press Colour Start to print.
117
Chapter 12
Cropping
12
Borderless printing
12
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
Press Print Setting.
If you do not want to change additional
a
b
c
d
Press Print Setting.
a
b
c
d
Press a or b to display Cropping.
e
e
If you do not want to change additional
If you are also using the Borderless setting,
turn the Borderless to Off. (See Borderless
printing on page 118.)
Press Off (or On).
Press Off (or On).
Date Print
settings, press
.
Press Colour Start to print.
Cropping: Off
Press Borderless.
settings, press
.
Press Colour Start to print.
Press Cropping.
Cropping: On
Press a or b to display Borderless.
12
12
You can print the date which is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
a
b
c
d
Press Print Setting.
e
If you do not want to change additional
Press a or b to display Date Print.
Press Date Print.
Press On (or Off).
settings, press
.
Press Colour Start to print.
Note
The DPOF setting on your camera must
be turned off to use the Date Print.
118
12
Printing photos from a memory card or USB Flash memory drive
Setting your changes as a
new default
12
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
Scan to a memory card
or USB Flash memory
drive
Entering Scan mode
12
a
Press your new setting.
Repeat this step for each setting you
want to change.
When you want to scan to a memory card or
USB Flash memory drive, press
(Scan).
b
After changing the last setting, press
a or b to choose Set New Default.
The LCD shows:
c
d
e
Press Set New Default.
SCAN
Press Yes to confirm.
Press Stop/Exit.
Restoring all settings to the
factory settings
c
d
e
Press Print Setting.
Scan to
E-mail
Scan to
Image
Scan to
OCR
Scan to
File
Scan to
Media
Scan to
FTP
Press Scan to Media.
12
You can restore all the settings you have
changed to the factory settings. These
settings will stay until you change them again.
a
b
12
If you are not connected to your computer
only the Scan to Media selection is available
on the LCD.
(See Scanning for Windows® or Macintosh®
in the Software User’s Guide on the CD-ROM
for details about the other menu options.)
Press a or b to display
Factory Reset.
Press Factory Reset.
12
Press Yes to confirm.
Press Stop/Exit.
119
Chapter 12
How to scan to a memory card
or USB Flash memory drive
e
Quality
Selectable File
Format
Color 150 dpi
JPEG / PDF
Color 300 dpi
JPEG / PDF
Color 600 dpi
JPEG / PDF
B/W 200x100 dpi
TIFF / PDF
B/W 200 dpi
TIFF / PDF
a
„ To change the quality, press d or c to
display Quality.
Press Quality and choose
Color 150 dpi,
Color 300 dpi,
Color 600 dpi,
B/W 200x100 dpi or
B/W 200 dpi.
12
You can scan monochrome and colour
documents onto a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The factory setting is Color 150 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date. (For details, see the Quick
Setup Guide.) For example, the fifth image
scanned on July 1, 2009 would be named
01070905.PDF. You can change the colour
and quality.
„ To change the file type, press d or c
to display File Type.
Press File Type and choose PDF,
JPEG or TIFF.
Note
If you are using the scanner glass of the
machine you can change the glass scan
size.
Press d or c to display
Glass Scan Size and choose A4, A3,
Letter, Legal or Ledger.
„ If you want to change the file name,
press d or c to display File Name.
Press File Name and enter the file
name.
You can only change the first 6
characters.
Insert a CompactFlash®, Memory
Stick™, Memory Stick PRO™, SD,
SDHC, xD-Picture Card™ or USB Flash
memory drive into your machine.
Press OK.
„ Press Mono Start or Colour Start to
start scanning without changing
additional settings.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
Photo Capture is blinking to avoid
damaging the card, USB Flash memory
drive or data stored on the card.
b
Load your document.
c
Press
d
Press Scan to Media.
120
(Scan).
Do one of the following:
Note
• If you chose colour in the resolution
setting, you cannot choose TIFF.
• If you chose monochrome in the resolution
setting, you cannot choose JPEG.
f
Press Mono Start or Colour Start.
Printing photos from a memory card or USB Flash memory drive
Glass Scan Size
12
To scan a Letter, Legal, Ledger, or A3 size
document, you need to change the
Glass Scan Size setting. The default
setting is A4.
a
b
c
d
e
Press
How to set a new default
You can save the Scan to Media settings
(Quality, File Type, and
Glass ScanSize) you use most often by
setting them as the default settings. These
settings will stay until you change them again.
(Scan).
Press Scan to Media.
Press d or c to display
Glass Scan Size.
Press Glass Scan Size.
Press A4, A3, Letter, Legal or
Ledger.
Note
a
Press
b
c
Press Scan to Media.
d
e
f
Press Set New Default.
(Scan).
Pressd or c to display
Set New Default.
Press Yes to confirm.
Press Stop/Exit.
• You can save the setting you use most
often by setting it as the default. (See
Setting your changes as a new default
on page 119.)
How to reset to factory
settings
• This setting is only available for scanning
documents from the scanner glass.
You can restore the machine to factory
settings.
How to change the file name
You can change the file name.
a
Press
b
c
d
Press Scan to Media.
e
a
Press
b
c
Press Scan to Media.
d
e
f
Press Factory Reset.
Press File Name.
Press
to delete characters. Then
enter the new file name (up to
6 characters). (See Entering Text
on page 205.)
12
(Scan).
12
(Scan).
Pressd or c to display File Name.
12
Press d or c to choose
Factory Reset.
12
Press Yes to confirm.
Press Stop/Exit.
Press OK.
121
Chapter 12
Understanding the
Error Messages
12
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
„ Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
„ Media Error
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
„ No File
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory. This message will
also appear when a memory card or USB
Flash memory drive you are using does
not have enough space available for the
scanned document.
„ Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
„ Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. For more information, visit
us at http://solutions.brother.com. This
message will also appear if you connect a
broken device to the USB direct interface.
122
13
Printing photos from a camera
Printing photos
directly from a
PictBridge camera
13
Setting your digital camera
13
13
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Size
Ledger, A3, Letter, A4,
10×15cm, Printer Settings
Paper Type
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
(Default setting) 2
Layout
Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2
13
To avoid errors, remember the following
points:
DPOF setting 1
-
Print Quality
Normal, Fine,
Printer Settings
„ The machine and the digital camera must
be connected using a suitable USB cable.
(Default setting) 2
Color
Enhancement
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Options
(Default setting) 2
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 125.)
PictBridge requirements
Camera Menu
Selections
On, Off,
Printer Settings
(Default setting) 2
Date Print
On, Off,
Printer Settings
13
(Default setting) 2
1
See DPOF printing on page 124 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
123
Chapter 13
Settings
Options
Paper Size
10×15cm
Paper Type
Other Glossy
Layout
Borderless: On
Print Quality
Photo
Color Enhancement
Off
Date Print
Off
„ When your camera does not have any
menu selections, this setting is also used.
„ The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images
Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c
Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
DPOF printing
13
13
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
b
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
a USB cable.
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
1
1
124
USB direct interface
An DPOF File error can occur if the print
order that was created on the camera has
been corrupted. Delete and recreate the
print order using your camera to correct
this problem. For instructions on how to
delete or recreate the print order, refer to
your camera manufacturer's support
website or accompanying documentation.
Printing photos from a camera
Printing photos
directly from a digital
camera
(without PictBridge)
Printing Images
13
Note
13
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 123.)
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
1
b
c
USB direct interface
Turn on the camera.
Follow the steps in Print Images
on page 109.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
125
13
Chapter 13
Understanding the
Error Messages
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect a
camera which is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
(For more detailed solutions see Error and
Maintenance messages on page 155.)
126
13
Section V
Software
Software and Network features
V
128
14
Software and Network features
The CD-ROM includes the Software User’s
Guide and Network User’s Guide for features
available when connected to a computer (for
example, printing and scanning). These guides
have easy to use links that, when clicked, will
take you directly to a particular section.
c
14
Click the heading you would like to view
from the list at the left of the window.
You can find information on these features:
„ Printing
„ Scanning
„ ControlCenter3 (for Windows®)
„ ControlCenter2 (for Macintosh®)
„ Remote Setup
„ Faxing from your computer
„ PhotoCapture Center™
„ Network Printing
„ Network Scanning
„ Wired and Wireless Network
For Macintosh®
a
Make sure your Macintosh® is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b
c
Double-click the Documentation icon.
d
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
How to read HTML User’s Guide
This is a quick reference for using the HTML
User’s Guide.
For Windows®
Note
If you have not installed the software, see
Viewing Documentation on page 3.
a
From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
128
Double-click your language folder, and
then double-click top.html.
Section VI
Appendixes
Safety and Legal
Troubleshooting and Routine Maintenance
Menu and Features
Specifications
Glossary
VI
130
147
177
206
221
A
Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10°C and 35°C.
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage
and internal damage to your machine.
130
A
A
Safety and Legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
Note
If there are faxes in the machine's memory, you need to print them or save them before you
unplug the machine from the AC power outlet for more than 24 hours. (To print the faxes in
memory, see Printing a fax from the memory on page 54. To save the faxes in memory, see
Transferring faxes to another fax machine on page 160 or Transferring faxes to your PC
on page 160.)
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
131
A
DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the
inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall socket.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in
a wet location.
This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must unplug the power cord from the electrical socket to shut off the power
completely.
This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a
qualified electrician.
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Safety and Legal
Always make sure the plug is fully inserted.
DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT use this product to report a gas leak in the vicinity of the leak.
4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
CAUTION
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
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133
DO NOT put your hands in front of the machine under the scanner cover. Doing this may cause
injury.
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this
may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
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Safety and Legal
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the
Outer Rear Cover.
DO NOT touch the Touchscreen immediately after plugging in the power cord or turning the
machine on. Doing this may cause an error.
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135
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 DO NOT use this product near water.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the casing and the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
7 Use only the power cord supplied with this machine.
8 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. DO NOT
defeat the purpose of the grounded plug.
9 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
10 DO NOT place anything in front of the machine that will block received faxes. DO NOT place
anything in the path of received faxes.
11 Wait until pages have exited the machine before picking them up.
12 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed,
adjust only those controls that are covered by the operating instructions.
Incorrect adjustment of other controls may result in damage and will often require extensive
work by a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the casing has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
13 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
14 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool, or in a wet
basement.
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Safety and Legal
IMPORTANT-For Your Safety
A
To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into
a standard two-pin power point or three-pin power point which is effectively grounded through the
normal household wiring.
Extension cords used with the equipment must be two-condoctor or three-conductor and be
correctly wired to provide connection to ground. Incorrectly wired extension cords are a major
cause of fatalities.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Disconnect device
A
This product must be installed near an electrical socket that is easily accessible. In case of
emergencies, you must disconnect the power cord from the electrical socket to shut off power
completely.
LAN connection
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interference
A
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the
machine to a computer, ensure that you use a USB cable which does not exceed 2 m in length.
International ENERGY STAR® Compliance Statement
A
The purpose of the International ENERGY STAR® Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets
the ENERGY STAR® guidelines for energy efficiency.
A
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Important Information for Australia
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Do not touch a document during printing.
13 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
14 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
15 Wait until pages have exited the machine before picking them up.
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Safety and Legal
16 Unplug this product from the electrical socket and refer servicing to Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
17 Small metallic objects such as pins and staples may be attracted to the phone’s earpiece.
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139
Important Information for New Zealand
Important Safety Instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any
product is compatible with all of Telecom’s network services.
6 This equipment does not fully meet Telecom’s impedance requirements. Performance
limitations may occur when used in conjunction with some parts of the network. Telecom will
accept no responsibility should difficulties arise in such circumstances.
7 If a charge for local calls is acceptable, the “Dial Button” should not be used for local calls. Only
the 7-digits of the local number should be dialled from your telephone. Do not dial the area
code digit or the “0” prefix.
8 This equipment shall not be set to make automatic calls to the Telecom ‘111’ Emergency
Service.
9 This equipment should not be used under any circumstances which may constitute a nuisance
to other Telecom customers.
10 Not all telephones will respond to incoming ringing when connected to the extension socket.
11 The answer delay setting of this equipment shall not be set to less than the default setting as
this will destroy Caller ID information.
12 All persons using this device for recording telephone conversations shall comply with New
Zealand law. This requires that at least one party to the conversation is to be aware that it is
being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be
complied with in respect to the nature of the personal information collected, the purpose for its
collection, how it is to be used and what it disclosed to any other party.
13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing
serious damage to the product.
14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should not be placed in a built-in installation unless proper ventilation
is provided.
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Safety and Legal
15 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed
socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
17 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
18 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
19 Do not touch a document during printing.
20 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
21 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
22 Unplug this product from the mains power and telephone line sockets, and refer servicing to
qualified Service Personnel under the following conditions:
„ If the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
23 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some
telephones are not compatible. Since noise or speech from the telephone can upset dialling
from this unit, errors may result if the devices are used together in other than quiet conditions.
24 Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196 ” or
“0197 ”), this unit will have to be used in conjunction with an associated tone signalling (DTMF)
telephone.
25 Note that some telephones are not compatible with this unit and dialling errors may result if the
two devices are used together in other than quiet conditions. The Telecom Faults Service is
not to be called should such problems arise. In such cases, it is recommended that the prefix
and wanted number are dialled manually.
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26 This equipment may not provide for the effective hand-over of a call to another device
connected to the same line.
27 This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise
in such circumstances. This condition typically applies to 56 kbit/s modems and facsimile
machines operating at >14.4 kbit/s.
28 When using the Caller Line Identification incorporated in this device, verify the integrity of the
recorded digits prior to dialling.
29 Some parameters required for compliance with Telecom’s Telepermit requirements are
dependent on the equipment (PC) associated with this device. The associated equipment shall
be set to operate within the following limits for compliance with Telecom’s Specifications:
„ There shall be no more than 10 call attempts to the same number within any 30 minute
period for any single manual call initiation.
„ The equipment shall go on-hook for a period of not less than 30 seconds between the end
of one attempt and the beginning of the next call attempt.
„ Automatic calls to different numbers are spaced such that there is not less than 5 seconds
between the end of one call attempt and the beginning of another.
„ Equipment shall be set to ensure that calls are answered within 3 and 30 seconds of the
receipt of ringing.
30 In the event of any problem with this device, it is to be disconnected, and a CPE item connected
to one of its terminal ports may be connected directly in its place.
The user should then arrange for the product to be repaired. Should the matter be reported to
Telecom as a wiring fault and the fault is proven to be due to this product, a call out charge will
be incurred by the customer.
31 The Caller ID telephone numbers that are displayed and stored in this equipment include the
caller’s area code but not the toll access “0” prefix. When calling back it is necessary to add a
“0” to the telephone number, or if the telephone number is a local number, omit the area code
digit. If the toll services of a service provider other than Telecom are being used then a toll
charge may be incurred if the “0” prefix toll access code and area code are used.
142
Safety and Legal
Important Information for Some Countries
A
Important Safety Instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may drop, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or on a radiator
or heater. This product should never be placed in a built-in installation unless proper ventilation
is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug
(Only for Singapore, Malaysia, Hong Kong and India), a plug having two or three pins. This
plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Do not defeat the purpose of the grounding-type plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Do not touch a document during printing.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Please refer
all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has
been included for your convenience, or you may contact the Brother Dealer for Service.
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16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel
under the following conditions:
„ If the power cord is damaged or frayed.
„ If the product has been spilled by liquid.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
17 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
144
Safety and Legal
Legal limitations for copying
A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you
check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
„ Money
„ Bonds or other certificates of debt
„ Certificates of Deposit
„ Armed Forces Service or Draft papers.
„ Passports
„ Postage Stamps (cancelled or uncancelled)
„ Immigration Papers
„ Welfare documents
„ Cheques or Drafts drawn by Governmental Agencies
„ Identification Documents, badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
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Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2008 Brother Industries, Ltd. All rights reserved.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in
the United States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Adobe, Flash, Illustrator, PageMaker and Photoshop are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of FUJIFILM Corporation, Toshiba Corporation and Olympus
Optical Co. Ltd.
PictBridge is a trademark.
Memory Stick PRO, Memory Stick PRO Duo, Memory Stick Duo, MagicGate Memory Stick,
Memory Stick Micro and M2 are trademarks of Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered
trademarks of Broadcom Corporation in the United States and/or other countries.
AOSS is a trademark of Buffalo Inc.
Wi-Fi, WPA, WPA2 and Wi-Fi Protected Setup are eirher trademarks or registered trademarks of
Wi-Fi Alliance in the United States and/or other countries.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide are registered
trademarks of their respective companies.
146
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B
Troubleshooting and Routine
Maintenance
B
B
Troubleshooting
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable or wireless connection on both the machine and your
computer. (See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
Check to see if the LCD is showing an error message. (See Error and
Maintenance messages on page 155.)
If the LCD says Cannot Print and Replace Ink, see Replacing the ink
cartridges on page 165.
Check that the correct printer driver has been installed and chosen.
Make sure that the machine is online. Click Start and then Printers and Faxes.
Choose Brother MFC-XXXX (where XXXX is your model name), and make sure
that Use Printer Offline is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may
see a print error message on your computer, as the machine pauses during the
printing process. The error message will disappear after the machine re-starts
printing.
Poor print quality
Check the print quality. (See Checking the print quality on page 172.)
Make sure that the Media Type setting in the printer driver or the Paper Type
setting in the machine’s menu matches the type of paper you are using. (See
Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM and Paper Size and Type on page 29.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Brother
Original cartridges stay usable for up to two years if kept in their original
packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored correctly before use.
Make sure that you are using Brother Original Innobella™ ink.
Try using the recommended types of paper. (See Acceptable paper and other print
media on page 20.)
The recommended environment for your machine is between 20°C to 33°C.
147
Printing (continued)
Difficulty
Suggestions
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 172.)
Make sure that you are using Brother Original Innobella™ ink.
Try using the recommended types of paper. (See Acceptable paper and other print
media on page 20.)
If you are using A3 long grain paper, you may get horizontal lines appearing on
your prints. Try turning off A3 Secure Feed. (See Secure Paper Feed mode for A3
size Short Grain Paper on page 30.)
If you are printing from a computer, change the paper size to A3 (Long Grain) in
the driver. (See Printing for Windows® or Printing and Faxing for Macintosh® in the
Software User’s Guide on the CD-ROM.)
The machine prints blank pages.
Clean the print head. (See Cleaning the print head on page 172.)
Make sure that you are using Brother Original Innobella™ ink.
Characters and lines are stacked.
Check the printing alignment. (See Checking the print alignment on page 173.)
Printed text or images are skewed.
Make sure the paper is loaded correctly in the paper tray and the paper side
guides are adjusted correctly. (See Loading paper and other print media
on page 10.)
Make sure the Outer Rear Cover and Inner Rear Cover are closed correctly.
Smudged stain at the top centre of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
print media on page 20.)
Smudged stain at the right or left
corner of the printed page.
Make sure the paper is not curled when you print on the back side of the paper
with the Print Odd Pages and Print Even Pages settings.
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other print media on page 20.) Don't handle the paper until the ink is
dry.
Make sure that you are using Brother Original Innobella™ ink.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine’s
printer platen on page 170.)
Make sure that you are using Brother Original Innobella™ ink.
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 10.)
Wide black lines appear on the
pages.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller
on page 171.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.
In the printer driver Advanced tab, click Colour Settings, and uncheck
Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh®.
Make sure that you are using Brother Original Innobella™ ink.
Cannot perform ‘Page Layout’
printing.
148
Check that the paper size setting in the application and in the printer driver are the
same.
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
Suggestions
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Advanced tab. Also, click Colour Settings, and make sure you uncheck
Colour Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User’s Guide on the CD-ROM.)
Colour Enhancement is not
working correctly.
If the image data is not full colour in your application (such as 256 colour), Colour
Enhancement will not work. Use at least 24 bit colour data with the Colour
Enhancement feature.
Photo paper does not feed
properly.
When you print on Brother Photo paper, load one extra sheet of the same photo
paper in the paper tray. An extra sheet has been included in the paper package
for this purpose.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller
on page 171.)
Machine feeds multiple pages.
Make sure the paper is loaded correctly in the paper tray. (See Loading paper and
other print media on page 10.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
The paper jams when you use
duplex copy or duplex print.
Use one of the jam prevention settings, DX1 or DX2. For copying, see Duplex (2sided) copying (Tray #1 only) on page 100; for printing see Automatic Duplex
Printing (MFC-6890CDW only) in the Software User's Guide.
If paper jams often when using duplex copy or duplex print, the paper feed rollers
may be stained with ink. Clean the paper feed rollers. (See Cleaning the paper
feed roller on page 170.)
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 10.)
Machine does not print from
Try to reduce the print resolution. (See Printing for Windows® or Printing and
®
Adobe
Illustrator®.
Faxing for Macintosh® in the Software User’s Guide on the CD-ROM.)
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving.
The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black and white.
Replace the colour ink cartridges that have reached the end of their life, and then
ask the other person to send the colour fax again. (See Replacing the ink
cartridges on page 165.)
Check that the Receiving priority is set to Colour(Max.A4). (See Setting Receiving
Priority on page 53.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 52.)
149
B
Telephone Line or Connections
Difficulty
Suggestions
Dialling does not work. (No dial
tone)
Make sure the machine is plugged in and not in Power Save mode.
Check the line cord connections.
(Not available in New Zealand)
Change the Tone/Pulse setting. (See the Quick Setup Guide.)
Lift the external telephone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax. Wait to hear
fax receiving tones before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Choose the Receive Mode on page 49.) Check for a dial tone. If possible, call your
machine to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax.
Check all line cord connections.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive mode settings on page 51.)
If you often have interference on the telephone line, try changing the menu setting
of Compatibility to Basic(for VoIP). (See Telephone line interference
on page 154.)
Sending Faxes
Difficulty
Suggestions
Cannot send a fax.
Check all line cord connections.
Make sure that the Fax
on page 40.)
key is illuminated. (See Entering Fax mode
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports
on page 86.)
Transmission Verification Report
says ‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Memory Receive (see Turning off Memory Receive Operations
on page 57), print fax messages in memory (see Memory Receive (Monochrome
only) on page 54) or cancel a Delayed Fax or Polling Job (see Cancelling a fax in
progress on page 42 or Checking and cancelling waiting jobs on page 47). If the
problem continues, ask the telephone company to check your telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic(for VoIP). (See
Telephone line interference on page 154.)
Poor fax send quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner glass on page 169.)
Vertical black lines when sending.
Black vertical lines on faxes you send are typically caused by dirt or correction fluid
on the glass strip. Clean the glass strip. (See Cleaning the scanner glass
on page 169.)
150
Troubleshooting and Routine Maintenance
Handling Incoming Calls
B
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to on, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to off. (See Fax Detect
on page 52.)
Sending a fax call to the machine.
If you answered on an external or extension telephone, press your Remote
Activation Code (the factory setting is l 5 1 (l 9 1 for New Zealand)). When your
machine answers, hang up.
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or other custom
feature on a single telephone line with your machine, it may create a problem
sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error
Correction Mode) feature should help overcome this problem. This condition is
related to the telephone system industry and is common to all devices that send
and receive information on a single, shared line with custom features. If avoiding
a slight interruption is crucial to your business, a separate telephone line with no
custom features is recommended.
Copying Difficulties
Difficulty
Suggestions
Cannot make a copy.
Make sure that the Copy
on page 92.)
Poor copy results when using the
ADF.
Try using the scanner glass. (See Using the scanner glass on page 25.)
Vertical black lines or streaks
appear in copies.
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip. (See Cleaning the scanner glass
on page 169.)
Fit to Page does not work properly.
Make sure your source document is not skewed. Reposition the document and try
again.
key is illuminated. (See Entering Copy mode
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to
choose the Brother TWAIN/WIA driver.
(Hong Kong users only)
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
Presto!® PageManager® with OCR, click File, Select Source and choose the
Brother TWAIN/WIA driver.
Poor scanning results when using
the ADF.
Try using the scanner glass. (See Using the scanner glass on page 25.)
OCR does not work.
Try increasing the scanner resolution.
151
Software Difficulties
Difficulty
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned On, and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
PhotoCapture Center™ Difficulties
Difficulty
Suggestions
Removable Disk does not work
correctly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update using one of the following methods.
„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
„ Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
Take out the memory card or USB Flash memory drive and put it back in
again.
3
If you have tried ‘Eject’ from within Windows®, take out the memory card or
USB Flash memory drive before you continue.
4
If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
5
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Part of my photo is missing when
printed.
Make sure that Borderless Printing and Cropping are turned off. (See Borderless
printing on page 118 and Cropping on page 118.)
152
Troubleshooting and Routine Maintenance
Network Difficulties
B
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on, is online and in Ready mode. Print a
Network Configuration list (see Reports on page 86.) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Active for 2 seconds.
(If you are using wireless connection having Network problems, see the Network
User’s Guide for more information.)
The network scanning feature does
not work.
The network PC-Fax Receive
feature does not work.
(For Windows® users only) Firewall settings on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your
software or contact the software manufacturer.
For Windows® XP SP2 and Windows Vista® users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 users, please visit the Brother Solutions Center.
(http://solutions.brother.com)
Your computer cannot find your
machine.
<Windows® users>
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the Device Selector application located in
Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model
list in ControlCenter2.
Touchscreen Difficulties
Difficulty
Suggestions
The dial pad does not work when
entering numbers or characters.
Use the touchscreen buttons to enter information.
153
Dial Tone detection
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the factory No Detection setting.
a
b
c
d
e
f
g
Press MENU.
Press a or b to display
Initial Setup.
Press Initial Setup.
Press a or b to display Dial Tone.
B
Telephone line interference
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, you can change the
compatibility setting, which reduces the
modem speed to minimise errors.
a
b
c
d
Press MENU.
e
f
g
Press Miscellaneous.
Press Dial Tone.
Press a or b to display Fax.
Press Fax.
Press a or b to display
Miscellaneous.
Press Compatibility.
Press High, Normal or
Basic(for VoIP).
„ Basic(for VoIP) cuts the
modem speed to 9600 bps. Unless
interference is a recurring problem
on your telephone line, you may
prefer to use it only when needed.
Press Detection or No Detection.
Press Stop/Exit.
„ Normal sets the modem speed at
14400 bps.
„ High increases the modem speed to
33600 bps. (factory setting)
h
Press Stop/Exit.
Note
When you change the compatibility to
Basic(for VoIP), the ECM feature is
only available for colour fax sending.
154
B
Troubleshooting and Routine Maintenance
Error and Maintenance messages
B
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error and shows an error message. The
most common error and maintenance messages are shown below.
You can correct most errors and routine maintenance by yourself. If you need more help, the
Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
B&W Print Only
One or more of the colour ink
cartridges have reached the end
of their life.
Replace the ink cartridges. (See Replacing
the ink cartridges on page 165.)
While this message appears on
the LCD, each operation works in
the following way:
„ Printing
If you click Greyscale in the
Advanced tab of the printer
driver you can use the
machine as a monochrome
printer for approximately four
weeks depending on the
number of pages you print.
„ Copying
If the paper type is set to
Plain Paper or
Inkjet Paper you can
make copies in monochrome.
Duplex copy is not available
when this message appears.
„ Faxing
If the paper type is set to
Plain Paper or
Inkjet Paper the machine
will receive and print the faxes
in monochrome.
If a sending machine has a
colour fax, the machine’s
‘handshake’ will ask that the
fax be sent as monochrome.
If the paper type is set to
Other Glossy or
Brother BP71, the machine will
stop all print operations. If you
unplug the machine, or take out
the empty ink cartridge, you
cannot use the machine until you
change to a new ink cartridge.
155
B
Error Message
Cause
Action
Cannot Detect
You installed a new ink cartridge
too quickly and the machine did
not detect it.
Take out the new ink cartridge and
re-install it slowly until it clicks.
If you are using non Brother
Original ink the machine may not
detect the ink cartridge.
Replace the cartridge with a Brother
Original ink cartridge. If the error message
remains, contact your Brother dealer.
An ink cartridge is not installed
correctly.
Take out the new ink cartridge and
re-install it slowly until it clicks. (See
Replacing the ink cartridges on page 165.)
Cannot Print
One or more of the ink cartridges
have reached the end of their life.
The machine will stop all print
operations. While memory is
available, black and white faxes
will be stored in the memory. If a
sending machine has a colour fax,
the machine's ‘handshake’ will
ask that the fax be sent as
monochrome.
Replace the ink cartridges. (See Replacing
the ink cartridges on page 165.)
Comm.Error
Poor telephone line quality
caused a communication error.
If the problem continues, call the
telephone company and ask them to check
your telephone line.
Connection Fail
You tried to poll a fax machine
Check the other fax machine's polling
that is not in Polled Waiting mode. setup.
Cover is Open.
The scanner cover is not closed
completely.
Lift the scanner cover and then close it
again.
The ink cartridge cover is not
completely closed.
Firmly close the ink cartridge cover until it
clicks.
Data Remaining
Print data is left in the machine's
memory.
Press Stop/Exit. The machine will cancel
the job and clear it from the memory. Try to
print again.
Disconnected
The other person or other
person's fax machine stopped the
call.
Try to send or receive again.
Document Jam
The document was not inserted or
fed correctly, or the document
scanned from the ADF was too
long.
See Using the ADF on page 24.
See Document jam on page 161.
High Temperature
The print head is too warm.
Allow the machine to cool down.
Hub is Unusable.
A Hub or USB Flash memory
drive with Hub has been
connected to the USB direct
interface.
A Hub or USB Flash memory drive with
Hub are not supported. Unplug the device
from the USB direct interface.
Image Too Long.
The proportions of your photo are
irregular so effects could not be
added.
Choose a regularly proportioned image.
156
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Image Too Small.
The size of your photo is too small
to trim.
Choose a larger image.
Ink low
One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax to send,
your machine's ‘handshake’ will
ask that the fax be sent as black
and white. If the sending machine
has the ability to convert it, the
colour fax will be printed at your
machine as a black and white fax.
Order a new ink cartridge. You can
continue printing until the LCD shows
Cannot Print. (See Replacing the ink
cartridges on page 165.)
Low Temperature
The print head is too cold.
Allow the machine to warm up.
Media Error
The memory card is either
corrupted, incorrectly formatted,
or there is a problem with the
memory card.
Put the card firmly into the slot again to
make sure it is in the correct position. If the
error remains, check the media drive (slot)
of the machine by putting in another
memory card that you know is working.
Media is Full.
The memory card or USB flash
memory drive you are using
already contains 999 files.
Your machine can only save to your
memory card or USB flash memory drive if
it contains less than 999 files. Try deleting
unused files to free some space and try
again.
No Caller ID
There is no incoming call history.
You did not receive calls or you
have not subscribed to the Caller
ID service from your telephone
company.
If you want to use the Caller ID feature call
your telephone company.
(See Caller ID on page 67.)
(See Caller ID on page 69.)
(See Caller ID (For Singapore and Hong
Kong) on page 71.)
No Cartridge
An ink cartridge is not installed
correctly.
Take out the new ink cartridge and
re-install it slowly until it clicks. (See
Replacing the ink cartridges on page 165.)
No File
The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
B
157
Error Message
Cause
Action
No Paper Fed
The machine is out of paper or
paper is not properly loaded in the
paper tray.
Do one of the following:
„ Refill the paper in the paper tray, and
then press Mono Start or
Colour Start.
„ Remove the paper and load it again
and then press Mono Start or
Colour Start.
The paper is jammed in the
machine.
Remove the jammed paper by following
the steps in Printer jam or paper jam
on page 162.
If you see this error often when making a
duplex copy or duplex print, the paper feed
rollers may be stained with ink. Clean the
paper feed rollers. (See Cleaning the
paper feed roller on page 170.)
The outer rear cover or inner rear Open the outer rear cover and inner rear
cover may not be closed properly. cover. Then close the inner rear cover and
outer rear cover. Make sure they are
closed properly.
No Response/Busy
The number you dialled does not
answer or is busy.
Verify the number and try again.
Not Registered
You tried to access a One Touch
or Speed Dial number that is not
programmed.
Set up the One Touch or Speed Dial
number. (See Storing One Touch Dial
numbers on page 77 and Storing
Speed Dial numbers on page 79.)
Out of Memory
The machine's memory is full.
Fax sending or copy operation in
progress
Do one of the following:
„ Press Stop/Exit and wait until the other
operations in progress finish and then
try again.
„ Clear the data in the memory. To gain
extra memory, you can turn off Memory
Receive. (See Turning off Memory
Receive Operations on page 57.)
„ Print the faxes that are in the memory.
(See Printing a fax from the memory
on page 54.)
The memory card or USB flash
memory drive you are using does
not have enough free space to
scan the documents.
158
Delete unused files from your memory card
or USB Flash memory drive to make some
free space and then try again.
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Paper Jam
Paper is jammed in the machine.
Open the Outer Rear Cover and Inner
Rear Cover (at the back of the machine)
and remove the jammed paper. (See
Printer jam or paper jam on page 162.)
Make sure the paper length guide is
adjusted to the correct paper size. Do not
extend the paper tray when you load A5 or
smaller size paper.
Touchscreen initia
lization failed
The Touchscreen was pressed
before the power on initialization
was completed.
Make sure that nothing is touching or
resting on the Touchscreen.
Unable to Clean XX
The machine has a mechanical
problem.
Open the scanner cover and remove any
foreign objects inside the machine. If the
error message continues, disconnect the
machine from the power for several
minutes, then reconnect it. (The machine
can be turned off for approximately
24 hours without losing faxes stored in the
memory. See Transferring your faxes or
Fax Journal report on page 160.)
Unable to Init. XX
Unable to Print XX
Unable to Scan XX
Unusable Device
Disconnect device
from front connect
or & turn machine
off & then on
Unusable Device
Please Disconnect
USB Device.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
A broken device has been
connected to the USB direct
interface.
Unplug the device from the USB direct
interface, then press Power Save to turn
the machine off and then on again.
A USB device or USB Flash
memory drive that is not
supported has been connected to
the USB direct interface.
Unplug the device from the USB direct
interface.
(For more information, visit us at
http://solutions.brother.com.)
Wrong Paper Size
Paper is not the correct size.
1
Make sure the machine’s Paper Size
setting matches the size of paper in the
tray. (See Paper Size and Type
on page 29.)
2
Also, check that the machine is set to
use the tray with the paper size you
want. (See Tray use in Copy mode
on page 29 and Tray use in Fax mode
on page 30.)
3
Make sure you loaded the paper in a
Portrait position, as shown in the label
on the tray.
4
(Duplex copy) After you have checked
the above settings and the paper
position, press Mono Start or
Colour Start to continue printing.
159
B
Error animations Display
B
Error animations display step-by-step
instructions when paper gets jammed. You
can read the steps at your own pace by
pressing c to see the next step and d to go
back. If you do not press a key after 1 minute
the animation starts running automatically
again.
You can press d or c to pause the autoanimation and go back to step-by-step
mode.
If the LCD shows:
B
a
Press Stop/Exit to interrupt the error
temporarily.
b
c
d
e
f
g
Press MENU.
„ Unable to Init. XX
„ Unable to Print XX
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
160
Press Service.
Press Data Transfer.
Press Fax Transfer.
Do one of the following:
Press Stop/Exit.
„ Unable to Scan XX
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring Fax Journal report
to another fax machine on page 161.)
Press a or b to display Service.
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
„ Unable to Clean XX
We recommend transferring your faxes to
another fax machine or to your PC. (See
Transferring faxes to another fax machine
on page 160 or Transferring faxes to your PC
on page 160.)
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Enter
personal information (station ID) in the Quick
Setup Guide.)
Note
Transferring your faxes or Fax
Journal report
Transferring faxes to another fax
machine
„ Enter the fax number to which faxes
will be forwarded.
h
Press Mono Start.
Transferring faxes to your PC
You can transfer the faxes from your
machine's memory to your PC.
a
Press Stop/Exit to interrupt the error
temporarily.
b
Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
B
Troubleshooting and Routine Maintenance
c
d
Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 56.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
Document jam
Do one of the following:
Document is jammed in the top of the
ADF unit
„ To exit and leave the faxes in the
memory, press No.
Press Stop/Exit.
Transferring Fax Journal report to
another fax machine
B
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
„ To transfer all faxes to your PC,
press Yes. You will be asked if you
want a backup print.
e
B
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
d
e
Close the ADF cover.
B
Pull the jammed document out to the
right.
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Enter
personal information (station ID) in the Quick
Setup Guide.)
a
Press Stop/Exit to interrupt the error
temporarily.
b
c
d
e
f
g
Press MENU.
h
Press Mono Start.
Press a or b to display Service.
Press Service.
Press Data Transfer.
Press Report Trans.
Enter the fax number to which the Fax
Journal report will be forwarded.
Press Stop/Exit.
IMPORTANT
To avoid document jams close the ADF
cover correctly by pushing it gently in the
middle.
161
Document is jammed inside the ADF
unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
Printer jam or paper jam
B
B
Take out the jammed paper depending on
where it is jammed in the machine.
a
Pull the jammed document out to the
right.
Pull the paper trays (1) out of the
machine.
1
1
d
e
Close the document cover.
Press Stop/Exit.
b
162
Push the two green levers up on both
sides.
Troubleshooting and Routine Maintenance
c
Pull out the jammed paper (1) and press
Stop/Exit.
e
1
Reset the machine by lifting the scanner
cover from the front of the machine and
then close it.
„ If you cannot remove the jammed
paper from the front side, or the error
message still appears on the LCD
after you remove the jammed paper,
please go to the next step.
f
Open the Outer Rear Cover (1) from the
back of the machine. Pull the jammed
paper out of the machine.
1
1
d
Push the green duplex unit up.
163
B
g
Close the Inner Rear Cover (1) if it is
open as shown in the illustration.
IMPORTANT
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
1
• If the print head is at the right corner as
shown in the illustration, you cannot move
the print head. Hold down Stop/Exit until
the print head moves to the middle. Then
unplug the machine from the power
source, and take out the paper.
h
Close the Outer Rear Cover.
Make sure the cover is closed correctly.
• If ink gets onto your skin, immediately
wash with soap and plenty of water.
i
Using both hands, use the finger holds
on both sides of the machine to lift the
scanner cover (1) into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
1
164
Troubleshooting and Routine Maintenance
j
Gently close the scanner cover (1) using
the finger holds on both sides of it.
1
Routine maintenance
B
Replacing the ink cartridges
B
B
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the
4 cartridges. When the machine detects an
ink cartridge is running out of ink, the machine
will tell you with a message on the LCD.
Note
For example, when one of the ink
cartridge is nearly empty, the LCD will
display Ink low (name of colour).
CAUTION
Be careful not to trap your fingers under the
scanner cover.
Always use the finger holds provided on
both sides of the scanner cover when
opening and closing it.
k
Push paper tray #1 and paper tray #2
firmly back into the machine.
IMPORTANT
Make sure you pull out the paper support
until it clicks.
You should purchase a replacement
cartridge in preparation for when the
machine indicates the colour is completely
empty.
When one of the ink cartridge is empty,
the LCD will display Cannot Print or
B&W Print Only.
You should only replace the actual ink
cartridge when this message Cannot
Print or B&W Print Only appears on
the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you to replace
ink cartridge, there will be a small amount of
ink left in the ink cartridge. It is necessary to
keep some ink in the ink cartridge to prevent
air from drying out and damaging the print
head assembly.
165
IMPORTANT
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance and reliability when
used with genuine Brother Branded ink
cartridges. Brother cannot guarantee this
optimum performance and reliability if ink
or ink cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other
than genuine Brother Branded cartridges
or the refilling of used cartridges with ink
from other sources. If damage is caused
to the print head or other parts of this
machine as a result of using other brands
of ink or ink cartridges, any repairs
required as a result may not be covered by
the warranty.
166
a
Open the ink cartridge cover.
If one or more ink cartridges have
reached the end of their life, for example
Black, the LCD shows Cannot Print.
b
Press the lock release lever as shown to
release the ink cartridge indicated on
the LCD. Remove the cartridge from the
machine.
c
Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
Troubleshooting and Routine Maintenance
d
Turn the green knob on the protective
yellow cap clockwise until it clicks to
release the vacuum seal, then remove
the cap (1).
f
Gently push the ink cartridge until it
clicks, and then close the ink cartridge
cover.
1
g
The machine will automatically reset the
ink dot counter.
Note
e
Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
• If you replaced an ink cartridge, for
example Black, the LCD may ask you to
verify that it was a brand new one (for
example, Did You Change
Black).
For each new cartridge you installed,
press Yes to automatically reset the ink
dot counter for that colour. If the ink
cartridge you installed is not a brand new
one, be sure to press No.
• If the LCD shows No Cartridge or
Cannot Detect after you install the ink
cartridges, check that the ink cartridges
are installed correctly.
CAUTION
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
167
B
IMPORTANT
• DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink
left in the cartridge.
• DO NOT touch the cartridge insertion
slots. If you do so, the ink may stain your
skin.
• If ink gets on your skin or clothing
immediately wash it off with soap or
detergent.
• If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting
the cartridge installation.
Cleaning the outside of the
machine
Clean the Touchscreen as follows:
IMPORTANT
• To prevent activating the Touchscreen
while cleaning, put the machine into
Power Save mode first by pressing the
Power Save key.
• DO NOT use any type of liquid cleaners
(including ethanol).
a
Clean the Touchscreen with a dry soft
cloth.
• Once you open an ink cartridge, install it in
the machine and use it up within six
months of installation. Use unopened ink
cartridges by the expiration date written on
the cartridge package.
• DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
Clean the outside of the machine as
follows:
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
168
B
Troubleshooting and Routine Maintenance
a
Pull the paper trays (1) completely out of
the machine.
Cleaning the scanner glass
a
B
Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
1
1
3
1
b
2
Wipe the outside of the machine with a
soft cloth to remove dust.
b
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
1
c
Remove anything that is stuck inside the
paper tray.
d
Wipe the paper trays with a soft cloth to
remove dust.
2
Note
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
e
Put the paper trays firmly back in the
machine.
169
B
Cleaning the machine’s
printer platen
CAUTION
Be sure to unplug the machine from the
electrical socket before cleaning the printer
platen.
a
Using both hands, use the finger holds
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position.
b
Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a soft, dry, lint-free
cloth.
Cleaning the paper feed roller
B
If the paper feed rollers are stained with ink, it
may cause paper feed or duplex copy
problems.
a
Unplug the machine from the electrical
socket and if the paper support flap is
open, close it, and then close the paper
support. Pull the paper trays completely
out of the machine.
b
Push the two green levers up on both
sides.
c
Slightly moisten a soft, lint-free cloth
with water. Thoroughly wring the cloth
before using.
1
170
B
Troubleshooting and Routine Maintenance
d
Clean the paper feed rollers (1) with the
cloth, using a side-to-side motion.
Slowly turn the rollers so that the whole
surface is cleaned.
1
Cleaning the paper pick-up
roller
B
a
Pull the paper trays completely out of
the machine.
b
Unplug the machine from the electrical
socket and open the Outer Rear
Cover (1) and Inner Rear Cover (2) from
the back of the machine.
1
e
Push the green duplex unit up.
2
c
Slightly moisten a soft, lint-free cloth
with water. Thoroughly wring the cloth
before using.
d
Clean the paper pick up rollers (1) with
the cloth, using a side-to-side motion.
Slowly turn the rollers so that the whole
surface is cleaned.
1
f
Put the paper trays firmly back in the
machine.
g
Re-connect the power cord.
e
Use a dry, soft, lint free cloth to dry the
rollers, using a side-to-side motion.
Slowly turn the rollers so that the whole
surface is dried.
f
Close the Inner Rear Cover and the
Outer Rear Cover.
Make sure the cover is closed correctly.
Note
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
or duplex copy problems.
171
B
g
Put the paper trays firmly back in the
machine.
h
i
Re-connect the power cord.
Checking the print quality
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
Do not use the machine again until the
rollers are dry.
Cleaning the print head
To maintain print quality, the machine will
automatically clean the print head. You can
start the cleaning process manually if there is
a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line or blank text in the text or
graphics on your printed pages. You can
clean Black only, three colours at a time
(Cyan/Yellow/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
B
a
Press
b
c
d
Press Test Print.
e
Check the quality of the four colour
blocks on the sheet.
f
The LCD asks you if the print quality is
OK.
Do one of the following:
IMPORTANT
Press
b
c
Press Cleaning.
.
Press Black, Color or All.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready screen
automatically.
Press Print Quality.
Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
„ If all lines are clear and visible, press
Yes to finish the Print Quality check
and go to step j.
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
a
.
„ If you can see missing short lines as
shown below, press No.
<Black>
OK
Poor
<Colour>
OK
Poor
Note
If you clean the print head at least five
times and the print has not improved, try
installing a new genuine Brother Branded
replacement cartridge for each problem
colour. Try cleaning the print head again
up to five more times. If the print has not
improved call your Brother dealer.
172
g
The LCD asks you if the print quality is
OK for black and three colours.
Press Yes or No.
B
Troubleshooting and Routine Maintenance
h
i
j
The LCD asks you if you want to start
cleaning.
Press Colour Start.
The machine starts cleaning the print
head.
After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
return to step e.
Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
Checking the print alignment
You may need to adjust the print alignment
after transporting the machine, if your printed
text becomes blurred or images become
faded.
a
Press
b
c
d
Press Test Print.
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
Press Alignment.
Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
f
Do one of the following:
„ If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press Yes to finish
the Alignment Check and go to
step i.
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
i
.
e
IMPORTANT
Note
B
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press No to choose it.
g
For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
h
For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
i
Press Stop/Exit.
173
B
Checking the ink volume
B
Although an ink volume icon appears on the
LCD, you can use the ink menu to see a large
graph showing the ink that is left in each
cartridge.
a
Press
b
Press Ink Volume.
The LCD shows the ink volume.
c
Press Stop/Exit.
When you transport the machine, use the
packing materials that came with your
machine. Follow the instructions below to
properly pack your machine. Damage caused
to your machine during transit is not covered
by your warranty.
.
IMPORTANT
It is important to allow the machine to
‘park’ the print head after a print job. Listen
carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh® in the
Software User’s Guide on the CD-ROM.)
Machine Information
Checking the serial number
Packing and shipping
the machine
B
a
b
Open the ink cartridge cover.
c
Install the green protective part and then
close the ink cartridge cover.
B
You can see the machine’s serial number on
the LCD.
a
b
c
d
174
Press MENU.
Press a or b to display Machine Info.
Press Machine Info.
Press Stop/Exit.
Press the lock release lever to release
the ink cartridge and take out all the ink
cartridges. (See Replacing the ink
cartridges on page 165.)
B
Troubleshooting and Routine Maintenance
g
IMPORTANT
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
1
Gently close the scanner cover using
the finger holds on both sides of it as you
push down on the Scanner Cover
Support (1).
1
2
• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty. When
travelling with the ink cartridges still in the
machine please keep the machine upright
as this will protect the machine from
leakage.
d
Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e
Unplug the machine from the electrical
socket and from the machine.
f
Using both hands, use the finger holds
on both sides of the machine to lift the
scanner cover into the open position.
Then unplug the interface cable from the
machine, if it is connected.
CAUTION
Be careful not to trap your fingers under the
scanner cover.
Always use the finger holds provided on
both sides of the scanner cover when
opening and closing it.
h
Wrap the machine in the bag.
175
B
i
Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
j
Close the carton and tape it shut.
176
C
Menu and Features
On-screen
programming
Mode and menu keys
C
C
C
MENU
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu buttons on the Touchscreen.
User-friendly programming helps you take full
advantage of all the menu selections your
machine has to offer.
Access the main menu.
Access each mode and its
menu of temporary settings.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Menu table
C
Stop the current operation.
C
You can program your machine by using the
Menu table that begins on page 178. These
pages list the menu selections and options.
Memory storage
C
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the PhotoCapture, Fax and Copy
mode key menus if you have chosen
Set New Default. You may have to reset
the date and time.
IMPORTANT
During a power failure the machine will
retain messages that are in the memory
for approximately 24 hours.
177
Menu table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
MENU (
MENU
)
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Mode Timer
—
Off
Sets the time to return to
Fax mode.
28
Sets the size and type of
paper in paper tray #1.
29
0 Sec
30 Secs
1 Min
2 Mins*
5 Mins
Tray Setting
Tray#1
Paper Size
(Options)
A4*
A5
A3
10x15cm
Letter
Legal
Ledger
29
Paper Type
(Options)
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Tray#2
Paper Size
(Options)
A4*
A3
Letter
Legal
Ledger
The factory settings are shown in Bold with an asterisk.
178
Sets the size of the paper
in the paper tray #2.
29
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Tray Setting
Tray Use:Copy
Tray#1*
29
(Continued)
(Continued)
Choose the tray that will
be used for Copy mode.
Choose the tray that will
be used for Fax mode.
30
Adjusts the ring volume.
31
Adjusts the volume level
of the beeper.
31
Adjusts the volume level
of the speaker.
31
Changes for Daylight
Savings Time manually.
32
Customizes the
Power Save key not to
receive faxes in power
save mode.
27
Adjusts the contrast of the
LCD.
33
You can adjust the
brightness of the LCD
backlight.
33
You can set how long the
LCD backlight stays on for
after you go back to the
Ready screen.
33
Tray#2
Tray Use:Fax
Tray#1
Tray#2
C
Auto Select*
Volume
Ring
Off
Low
Med*
High
Beeper
Off
Low*
Med
High
Speaker
Off
Low
Med*
High
Daylight Save
—
On*
Off
P.Save Setting
—
Fax Receive:On*
Fax Receive:Off
LCD Settings
LCD Contrast
Light
Med*
Dark
Backlight
Light*
Med
Dark
Dim Timer
Off
10 Secs
20 Secs
30 Secs*
The factory settings are shown in Bold with an asterisk.
179
Level1
Level2
Level3
Options
Descriptions
Page
General Setup
Sleep Mode
—
1 Min
You can choose how long
the machine will remain
idle before it goes into
sleep mode.
32
Turn on this setting when
you use A3 short grain
paper.
30
—
You can restrict selected
machine operation for up
to 20 restricted users and
all other non-authorized
Public users.
34
2 - 10 (2*)
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
51
Sets the pseudo/doublering time in Fax/Tel mode.
51
Receives fax messages
automatically when you
answer a call and hear the
fax tone.
52
Allows you to answer all
calls at an extension or
external telephone and
use codes to turn the
machine on or off. You
can personalize these
codes.
74
(Continued)
2 Mins
3 Mins
5 Mins
10 Mins*
30 Mins
60 Mins
A3 - Short Grain
—
On
Off*
Function Lock
Set Password
Lock OffiOn
Setup User
Reset All Users
Fax
Setup Receive
Ring Delay
(Example for
Australia)
F/T Ring Time
20 Secs
30 Secs*
40 Secs
70 Secs
(For New Zealand)
20 Secs
30 Secs*
40 Secs
55 Secs
Fax Detect
On*
Off
Remote Codes
On* (l51, #51)
(l91, #91 for New
Zealand)
Off
The factory settings are shown in Bold with an asterisk.
180
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Setup Receive
Mono/Colour
Mono(Max.A3)*
53
(Continued)
(Continued)
Choose the receive
options for incoming
faxes.
Cuts the size of incoming
faxes.
52
You can set the machine
to either forward fax
messages, store incoming
faxes in the memory (so
you can retrieve them
while you are away from
your machine), or send
faxes to your PC.
54
Colour(Max.A4)
Auto Reduction
On*
Off
Memory Receive
Off*
Fax Forward
Fax Storage
PC Fax Receive
C
If you choose Fax Forward
or PC Fax Receive, you
can turn on the Backup
Print safety feature.
Fax Preview
On
You can preview faxes.
58
Initial setup for
Transmission Verification
Report and Fax Journal
Report.
85
Off*
Report Setting
Transmission
On
On+Image
Off*
Off+Image
Off2
Off2+Image
Journal Period
85
Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
Print Document
—
—
Prints incoming faxes
store from the memory.
54
Remote Access
—
---l
Set your own code for
Remote Retrieval.
61
Remaining Jobs
—
—
Check which jobs are in
the memory and lets you
cancel chosen jobs.
47
The factory settings are shown in Bold with an asterisk.
181
Level1
Level2
Level3
Options
Descriptions
Page
Fax
Miscellaneous
Compatibility
High*
Adjusts the modem speed
to help resolve
transmission problems.
154
Use with phone company
distincive ringing service
allows you to have a voice
number and fax number
on the one phone line.
65
If you have FaxAbility from
Telecom, you can use this
function to store the
ringing pattern of your fax
number.
And if you set in to On, you
should use the registered
number only.
68
If you have Call Waiting as
well as FaxAbility, set the
Call Waiting to On.
69
(Continued)
Normal
Basic(for VoIP)
Distinctive
On
(Not available in
New Zealand)
Off*
Faxability
On
(For New Zealand
only)
Off*
Call Waiting
On
(For New Zealand
only)
Off*
The factory settings are shown in Bold with an asterisk.
182
70
Menu and Features
Network menu
Level1
Level2
Level3
Level4
Options
Descriptions
Network
Wired LAN
TCP/IP
BOOT Method
Auto*
Chooses the
BOOT method
that best suits
your needs.
Static
RARP
BOOTP
DHCP
IP Address
[000-255].
[000-255].
Enter the IP
address.
[000-255].
[000-255]
Subnet Mask
[000-255].
[000-255].
Enter the Subnet
mask.
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the
Gateway
address.
[000-255].
[000-255]
Node Name
BRNXXXXXXXXXXXX
Enter the Node
name.
WINS Config
Auto*
Chooses the
WINS
configuration
mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
DNS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
APIPA
On*
Off
Specifies the IP
address of the
primary or
secondary
server.
Specifies the IP
address of the
primary or
secondary
server.
Automatically
allocates the IP
address from the
link-local address
range.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
183
C
Level1
Level2
Level3
Level4
Options
Descriptions
Network
Wired LAN
TCP/IP
IPv6
On
(Continued)
(Continued)
(Continued)
Enable or
Disable the IPv6
protocol. If you
want to use the
IPv6 protocol,
visit
http://solutions.
brother.com for
more information.
Ethernet
Off*
—
Auto*
100B-FD
Chooses the
Ethernet link
mode.
100B-HD
10B-FD
10B-HD
WLAN
TCP/IP
BOOT Method
Auto*
Static
RARP
Chooses the
BOOT method
that best suits
your needs.
BOOTP
DHCP
IP Address
[000-255].
[000-255].
Enter the IP
address.
[000-255].
[000-255]
Subnet Mask
[000-255].
[000-255].
Enter the Subnet
mask.
[000-255].
[000-255]
Gateway
[000-255].
[000-255].
Enter the
Gateway
address.
[000-255].
[000-255]
Node Name
BRWXXXXXXXXXXXX
Enter the Node
name.
WINS Config
Auto*
Chooses the
WINS
configuration
mode.
Static
WINS Server
(Primary)
000.000.000.000
(Secondary)
000.000.000.000
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
184
Specifies the IP
address of the
primary or
secondary
server.
Menu and Features
Level1
Level2
Level3
Level4
Options
Descriptions
Network
WLAN
TCP/IP
DNS Server
(Continued)
(Continued)
(Continued)
(Primary)
000.000.000.000
Specifies the IP
address of the
primary or
secondary
server.
(Secondary)
000.000.000.000
APIPA
On*
Off
IPv6
On
Off*
Automatically
allocates the IP
address from the
link-local address
range.
Sets the IPv6
protocol On.
Setup Wizard
—
—
You can
configure your
print server.
SES/WPS/AOSS
—
—
You can easily
configure your
wireless network
settings using the
one-button push
method.
WPS w/PIN Code
—
—
You can easily
configure your
wireless network
settings using
WPS with a PIN
code.
WLAN Status
Status
—
You can see the
current wireless
network status.
Signal
—
You can see the
current wireless
network signal
strength.
SSID
—
You can see the
current SSID.
Comm. Mode
—
You can see the
current
Communication
Mode.
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
185
C
Level1
Level2
Level3
Level4
Options
Descriptions
Network
E-mail/IFAX
Mail Address
Mail Address
—
Enter the mail
address. (Up to
60 characters)
Setup Server
SMTP Server
Name
(Up to
30 characters)
Enter the SMTP
server address.
(Continued)
IP Address
[000-255].
[000-255].
[000-255].
[000-255]
SMTP Port
[00001-65535]
Enter the SMTP
port number.
Auth. for SMTP
None*
Selects the
Security method
for E-mail
notification
SMTP-AUTH
POP bef. SMTP
POP3 Server
Name
(Up to
30 characters)
Enter the POP3
server address.
IP Address
[000-255].
[000-255].
[000-255].
[000-255]
POP3 Port
[00001-65535]
Enter the POP3
port number.
Mailbox Name
—
Enter the mail
box name. (Up to
20 characters)
Mailbox Pwd
—
Enter the
password to login
to the POP3
server. (Up to
20 characters)
APOP
On
Enables or
disables APOP.
Off*
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
186
Menu and Features
Level1
Level2
Level3
Level4
Options
Descriptions
Network
E-mail/IFAX
Setup Mail RX
Auto Polling
On*
(Continued)
(Continued)
Automatically
checks the POP3
server for new
messages.
Off
Poll Frequency
1 Min
(When
Auto Polling
is set to On.)
3 Mins
5 Mins
10 Mins*
Sets the interval
for checking for
new messages
on the POP3
server.
30 Mins
60 Mins
Header
All
Subject+From+
To
Selects the
contents of the
mail header to be
printed.
None*
Del Error Mail
On*
Off
Notification
On
MDN
Deletes error
mails
automatically.
Receives
notification
messages.
Off*
Setup Mail TX
Sender Subject
—
Displays the
subject that is
attached to the
Internet Fax data.
Size Limit
On
Limits the size of
E-mail
documents.
Off*
Notification
On
Off*
Setup Relay
Rly Broadcast
On
Off*
Sends
notification
messages.
Relays a
document to
another fax
machine over the
internet.
Relay Domain
—
Registers the
Domain name.
Relay Report
On
Prints the Relay
Broadcast
Report.
Off*
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
187
C
Level1
Level2
Level3
Level4
Options
Descriptions
Network
Scan to FTP
Passive Mode
On*
—
You can set
Passive Mode to
OFF or ON
depending on
your FTP server
and network
firewall
configuration.
(Continued)
Off
Port Number
—
—
You can change
the port number
used to access
the FTP server.
File Name1
—
—
File Name2
—
—
In addition to the
seven preset file
names, you can
store two user
defined file
names that can
be used for
creating an FTP
Server Profile.
Setup Profile
Not Registered
—
You can setup
your FTP Profile.
Time Zone
—
UTC+XX:XX
—
Sets the time
zone for your
country.
Network I/F
—
Wired LAN*
—
You can choose
the network
connection type.
—
Allows you to
search for
information such
as fax numbers
and E-mail
addresses on
your server.
—
Restores all
wired and
wireless network
settings to the
factory default.
WLAN
LDAP
—
On
Off*
Factory Reset
—
Yes
No
See Network User's Guide on the CD-ROM
The factory settings are shown in Bold with an asterisk.
188
Menu and Features
MENU (
MENU
) (continued)
Level1
Level2
Level3
Options
Descriptions
Page
Print Reports
XMIT Verify
—
—
85
Help List
—
—
Prints these lists and
reports.
Quick Dial
—
Alphabetical
Order
C
Numerical Order
Fax Journal
—
—
User Settings
—
—
Network Config
—
—
Caller ID hist.
—
—
Machine Info.
Serial No.
—
—
Lets you check the serial
number of your machine.
174
Initial Setup
Receive Mode
—
Fax Only*
Choose the receive mode
that best suits your needs.
49
See
Quick
Setup
Guide
Fax/Tel
External TAD
Manual
Date&Time
—
—
Puts the date and time on
the LCD and in headings
of faxes you send.
Station ID
—
Fax:
Set your name and fax
number to appear on each
page you fax.
Name:
Tone/Pulse
—
(Not available in
New Zealand)
Dial Tone
Tone*
Pulse
—
Detection
No Detection*
Local Language
(Not Available in
Australia and New
Zealand)
Choose the dialling mode.
—
English*
Spanish
Turns Dial Tone Detection
on or off.
154
Allows you to change the
LCD language for your
country.
—
The factory settings are shown in Bold with an asterisk.
189
Fax (
)
Level1
Level2
Level3
Options
Descriptions
Page
Fax Resolution
—
—
Standard*
Sets the resolution for
outgoing faxes.
45
Changes the lightness or
darkness of faxes you send.
45
Sets the glass scan size for
faxes.
41
Fine
S.Fine
Photo
Contrast
—
—
Auto*
Light
Dark
Glass ScanSize
—
—
A4*
A3
Letter
Legal
Ledger
Broadcasting
Add Number
—
—
You can send the same fax
message to more than one
fax number.
43
—
On
You can preview a fax
message before send it.
42
Sets the time of day in
24-hour format that the
delayed faxes will be sent.
46
Combines delayed faxes to
the same fax number at the
same time of day into one
transmission.
47
You can send a fax without
using the memory.
46
Sets up the document on
your machine to be retrieved
by another fax machine.
89
Sets up your machine to poll
another fax machine.
87
If you are having difficulty
sending faxes overseas, set
this to On.
46
You can save your fax
settings.
47
Phone Book
Preview
—
Off*
Delayed Fax
—
—
On (00:00)
Off*
Batch TX
—
—
On
Off*
Real Time TX
—
—
On
Off*
Polled TX
—
—
Standard
Secure
Off*
Polling RX
—
—
Standard
Secure
Timer
Off*
Overseas Mode
—
—
On
Off*
Set New Default
—
—
Yes
No
The factory settings are shown in Bold with an asterisk.
190
Menu and Features
Level1
Level2
Level3
Options
Descriptions
Page
Factory Reset
—
—
Yes
You can restore all settings
to the factory settings.
48
You can choose a number
from the Outgoing Call
history and then send a fax
to it, add it to Speed Dial,
add it to One Touch Dial, or
delete it.
76
You can choose a number
from the Caller ID history and
then send a fax to it, add it to
Speed Dial, add it to
One Touch Dial, or delete it.
76
No
History
Outgoing Call
Send a fax
—
More
Add to Speed
Dial
Add to One
Touch Dial
C
Delete
Caller ID hist.
Send a fax
—
More
Add to Speed
Dial
Add to One
Touch Dial
Delete
Phone Book
Send a fax
—
—
You can dial by pressing only
a few keys (and Start).
40
More
Set Speed Dial
—
You can set up dial by
pressing only a few keys.
79
Set One Touch
Dial
—
You can set up One Touch
numbers.
77
Setup Groups
—
You can set up Group
numbers for Broadcasting.
82
Change
—
You can change One Touch
and Speed Dial numbers.
79
Delete
—
You can delete One Touch
and Speed Dial numbers.
82
The factory settings are shown in Bold with an asterisk.
191
Scan (
)
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to E-mail
PC
—
—
You can scan a monochrome
or a colour document into
your E-mail application.
E-mail server
Quality
Color 150 dpi*
Chooses the file format to
send the scanned data via
E-mail server.
See
Software
User's
Guide
on the
CD-ROM
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
(If you chose
colour option in
Quality setting)
PDF*
JPEG
(If you chose
Mono option in
Quality setting)
TIFF
PDF*
Glass Scan Size
A4*
A3
Sets the glass scan size for
scans.
Letter
Legal
Ledger
Set New Default
Yes
No
Factory Reset
Yes
No
The factory settings are shown in Bold with an asterisk.
192
You can save your scan
settings.
You can restore all settings to
the factory settings.
Menu and Features
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to Image
—
—
—
You can scan a colour picture
into your graphics
application.
Scan to OCR
—
—
—
You can have your text
document converted to an
editable text file.
See
Software
User's
Guide
on the
CD-ROM
Scan to File
—
—
—
You can scan a monochrome
or a colour document into
your computer.
Scan to Media
(when a memory
card or USB
Flash memory
drive is inserted)
Quality
—
Color 150 dpi*
You can choose the scan
resolution and file format for
your document.
120
Sets the glass scan size for
scans.
121
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
—
(If you chose
colour option in
Quality setting)
PDF*
JPEG
(If you chose
Mono option in
Quality setting)
TIFF
PDF*
Glass Scan Size
—
A4*
A3
Letter
Legal
Ledger
File Name
—
—
You can rename the file.
121
Set New Default
—
Yes
You can save your scan
settings.
121
You can restore all settings to
the factory settings.
121
No
Factory Reset
—
Yes
No
The factory settings are shown in Bold with an asterisk.
193
C
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to FTP
Name
Quality
Color 150 dpi*
Chooses the file format to
send the scanned data via
FTP.
See
Software
User's
Guide
on the
CD-ROM
(Choose or enter
the name that you
want to use for the
profile of the FTP
server. This name
will be displayed on
the LCD screen.)
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
(If you chose
colour option in
Quality setting)
PDF*
JPEG
(If you chose
Mono option in
Quality setting)
TIFF
PDF*
Glass Scan Size
A4*
A3
Sets the glass scan size for
scans.
Letter
Legal
Ledger
File Name
—
You can rename the file.
Set New Default
Yes
You can save your scan
settings.
No
Factory Reset
Yes
No
The factory settings are shown in Bold with an asterisk.
194
You can restore all settings to
the factory settings.
Menu and Features
Level1
Option1
Option2
Option3
Descriptions
Page
Scan to FTP
IP Address
Quality
Color 150 dpi*
(Continued)
(Enter the
IP address of the
FTP server.)
Chooses the file format to
send the scanned data via
FTP.
See
Software
User's
Guide
on the
CD-ROM
Color 300 dpi
Color 600 dpi
B/W 200x100 dpi
B/W 200 dpi
File Type
(If you chose
colour option in
Quality setting)
PDF*
JPEG
(If you chose
Mono option in
Quality setting)
TIFF
PDF*
Glass Scan Size
A4*
A3
Sets the glass scan size for
scans.
Letter
Legal
Ledger
File Name
—
You can rename the file.
Set New Default
Yes
You can save your scan
settings.
No
Factory Reset
Yes
No
You can restore all settings to
the factory settings.
The factory settings are shown in Bold with an asterisk.
195
C
Copy (
)
Level1
Level2
Level3
Options
Descriptions
Page
Quality
—
—
Fast
Choose the Copy resolution
for the next copy.
93
Normal*
Best
Enlarge/Reduce
100%*
—
—
—
94
Enlarge
—
198% 10x15cm i A4
You can choose the
enlargement ratio for the
next copy.
94
You can choose the
reduction ratio for the next
copy.
94
186% 10x15cm i LTR
142% A4iA3, A5iA4
Reduce
—
97% LTR i A4
93% A4 i LTR
83% LGL i A4
69% A3iA4, A4iA5
47% A4 i 10x15cm
Tray Select
Fit to Page
—
—
Your machine will adjust
the size automatically to the
paper size you set.
94
Custom (25-400%)
—
—
You can choose the
enlargement or reduction
ratio for the next copy.
94
—
—
Tray#1*
Choose the tray that will be
used for Copy mode.
98
Choose the paper type that
matches the paper in the
tray.
97
Choose the paper size that
matches the paper in the
tray.
97
Tray#2
Paper Type
—
—
(Tray #1 only)
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
Paper Size
(Tray #1 only)
—
—
A4*
A5
A3
10x15cm
Letter
Legal
Ledger
The factory settings are shown in Bold with an asterisk.
196
Menu and Features
Level1
Level2
Level3
Brightness
—
—
Options
Dark
Light
Descriptions
Page
Adjusts the brightness of
copies.
97
-2
-1
C
0
+1
+2
Contrast
—
—
-2
Adjusts the contrast of
copies.
97
You can choose to stack or
sort multiple copies.
96
You can make N in 1,
1 to 2 or Poster copies.
95
If your scanned copy is
skewed, your machine can
correct the data
automatically.
98
Corrects dark borders and
skew when copying from
the scanner glass.
99
-1
0
+1
+2
Stack/Sort
—
—
Stack*
Sort
Page Layout
—
Off(1in1)*
2in1(P)
2in1(L)
4in1(P)
4in1(L)
1 to 2
Poster (2 x 2)
Poster (3 x 3)
If you choose A3
or Ledger.
(When 2 in 1 is
chosen)
LGRx2 i LGRx1
LTRx2 i LGRx1
A3x2 i A3x1
A4x2 i A3x1
(When poster 2x2
is chosen)
LGRx1 i LGRx4
LTRx1 i LGRx4
A3x1 i A3x4
A4x1 i A3x4
Skew Adjustment
—
—
Auto*
Off
Book Copy
On
—
—
On(Preview)
(Skew Adjustment)
—
Shadow Revise
Off*
—
—
The factory settings are shown in Bold with an asterisk.
197
Level1
Level2
Level3
Options
Descriptions
Page
Watermark Copy
Use Watermark
—
See the
watermark copy
settings in the
following table.
You can place a logo or text
into your document as a
Watermark.
99
—
Portrait Long
edge flip
Enables or disables duplex
printing. You can also
choose long edge or short
edge duplex printing.
100
You can save your
Favourite settings.
103
Edit Template
Use Image
Duplex Copy
On
Portrait Short
edge flip
Landscape Long
edge flip
Landscape Short
edge flip
Favorite
Settings
Off*
—
—
Store
—
Favorite:1
Rename
Favorite:2
Favorite:3
The factory settings are shown in Bold with an asterisk.
198
Menu and Features
Watermark Copy Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Edit Template
—
Text
CONFIDENTIAL*
Places a text into your
document as a Watermark
using a template.
99
DRAFT
C
COPY
—
Position
A
B
C
D
E*
F
G
H
I
Pattern
—
Size
Small
Medium*
Large
—
Angle
-90°
-45°*
0°
+45°
+90°
—
Transparency
-2
-1
0
+1
+2
—
Colour
Yellow
Green
Orange
Black*
Blue
Red
Purple
The factory settings are shown in Bold with an asterisk.
199
Option1
Option2
Option3
Use Image
Scan
Transparency
Option4
-2
(Set page and
press start)
-1
Descriptions
Page
Places a logo or text into
your document as a
Watermark using a
scanned image.
99
0
+1
+2
Media
Position
Places a logo or text into
your document as a
Watermark using an image
from removable media.
A
B
C
D
E*
F
G
H
I
Pattern
Size
Small
Medium*
Large
Angle
-90°
-45°*
0°
+45°
+90°
Transparency
-2
-1
0
+1
+2
The factory settings are shown in Bold with an asterisk.
200
Menu and Features
Photo Capture (
Level1
)
Level2
Level3
View Photos
(Print All Photos)
(Auto Correct)
Options
Descriptions
Page
See the print
settings in the
following table.
You can print all photos in
your memory card or USB
Flash memory drive.
109
The machine starts a Slide
Show of your photos.
(Slide Show)
Enhance Photos
Enhance
(Auto Correct)
C
See the print
settings in the
following table.
The machine decides the
suitable effect for your
photo.
111
You can adjust your photos
with these settings.
111
You can trim your photo
and print a part of the
image.
111
You can print a thumbnail
page.
110
You can print an individual
image.
111
(Enhance Skin)
(Enhance Scenery)
(Remove Red-Eye)
(Monochrome)
(Sepia)
(Auto Correct
Remove Red-Eye)
Index Print
Trim
—
Index Sheet
6 Images/Line*
5 Images/Line
Print Photos
See the print
settings in the
following table.
—
The factory settings are shown in Bold with an asterisk.
201
Print Settings
Option1
Option2
Option3
Option4
Descriptions
Page
Print Quality
Normal
—
—
Choose the print quality.
115
(Does not appear
for DPOF
printing)
Photo*
Paper Type
Plain Paper
—
—
Choose the paper type.
115
(When A4 or
Letter is chosen)
—
Choose the paper and print
size.
115
—
—
Adjusts the brightness.
116
—
—
Adjusts the contrast.
116
Inkjet Paper
Brother BP71
Other Glossy*
Paper Size
10x15cm*
13x18cm
8x10cm
A4
9x13cm
A3
10x15cm
Letter
13x18cm
Ledger
15x20cm
Max. Size*
Brightness
(Does not appear
when
Enhance Photos
is chosen.)
Dark
Light
-2
-1
0
+1
+2
Contrast
(Does not appear
when
Enhance Photos
is chosen.)
-2
-1
0
+1
+2
The factory settings are shown in Bold with an asterisk.
202
Menu and Features
Option1
Option2
Option3
Color Enhance
On
White Balance
(Does not appear
when
Enhance Photos
is chosen.)
Off*
Option4
-2
Descriptions
Page
Adjusts the hue of the white
areas.
116
-1
C
0
+1
+2
Sharpness
-2
Enhances the detail of the
image.
-1
0
+1
+2
Color Density
-2
Adjusts the total amount of
colour in the image.
-1
0
+1
+2
Cropping
On*
—
—
Crops the image around the
margin to fit the paper size
or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
118
—
—
Expands the printable area
to fit the edges of the paper.
118
—
—
Prints the date on your
photo.
118
—
—
You can save your print
settings.
119
—
—
You can restore all the
settings to factory settings.
121
Off
Borderless
On*
Off
Date Print
On
(Does not appear
when DPOF Print
is chosen.)
Off*
Set New Default
Yes
No
Factory Reset
Yes
No
The factory settings are shown in Bold with an asterisk.
203
Phone Book (
Phone Book
)
Level1
Level2
Level3
Options
Descriptions
Page
Phone Book
Send a fax
—
—
You can dial by pressing
only a few keys (and Start).
40
More
Set Speed Dial
—
You can set up dial entry by
pressing only a few keys.
79
Set One Touch
Dial
—
You can store your most
frequently called numbers
on the One Touch keys.
77
Setup Groups
—
You can set up Group
numbers for Broadcasting.
82
Change
—
You can change
One Touch Dial and
Speed Dial numbers.
81
Delete
—
You can delete One Touch
Dial and Speed Dial
numbers.
81
The factory settings are shown in Bold with an asterisk.
History (
History
)
Level1
Level2
Level3
Options
Descriptions
Page
History
Outgoing Call
Send a fax
—
76
More
Add to Speed
Dial
You can choose a number
from the Outgoing Call
history and then send a fax
to it, add it to Speed Dial,
add it to One Touch Dial, or
delete it.
You can choose a number
from the Caller ID history
and then send a fax to it,
add it to Speed Dial, add it
to One Touch Dial, or
delete it.
76
Add to One
Touch Dial
Delete
Caller ID hist.
Send a fax
—
More
Add to Speed
Dial
Add to One
Touch Dial
Delete
The factory settings are shown in Bold with an asterisk.
204
Menu and Features
Entering Text
C
When you are setting certain menu selections, you may need to enter text into the machine.
Press
to choose numbers, letters or special characters. Up to four letters are assigned to each
button on the LCD.
C
By pressing the correct button repeatedly, you can access the character you want.
Inserting spaces
To enter a space, press
C
to choose special characters, then press the space button
or
.
Note
The characters available may differ depending on your country.
Making corrections
C
If you entered an incorrect letter and want to change it, use the arrow buttons to move the cursor
under the incorrect character. Then press
. Re-enter the correct character. You can also insert
letters by moving the cursor and entering a character.
Repeating letters
C
If you need to enter a letter that is on the same button as the letter before it, press c to move the
cursor to the right before you press the same button again.
205
D
Specifications
D
General
D
Printer Type
Inkjet
Print Method
Mono:
Piezo with 94 × 2 nozzles
Colour:
Piezo with 94 × 3 nozzles
Memory Capacity
64 MB
LCD (liquid crystal display) Touchscreen 4.2 in. (106.7 mm) Colour LCD
Touchscreen active area 4.0 in. (100.3 mm)
Power Source
AC 220 to 240V 50/60Hz
Power Consumption
Power Save Mode: Average 0.9 W
Sleep Mode:
Average 4.5 W
Standby:
Average 6.5 W
Operating:
Average 29 W
Dimension
323 mm
206
540 mm
488 mm
574 mm
604 mm
Specifications
Weight
16.5 kg
Noise
Operating:
50 dB or less 1
Temperature
Operating:
10 - 35°C
Best Print Quality:
20 - 33°C
Operating:
20 - 80% (without condensation)
Best Print Quality:
20 - 80% (without condensation)
Humidity
ADF (automatic document
feeder)
D
Recommended environment for best results:
Up to 50 pages
Temperature: 20°C - 30°C
Humidity: 50% - 70%
Paper: 80 gsm
1
Paper Tray #1
100 Sheets 80 gsm
Paper Tray #2
250 Sheets 80 gsm
This depends on printing conditions.
207
Print media
Paper Input
D
Paper Tray #1
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and C5, Com-10, DL, Monarch and
JE4 envelopes
„ Paper size:
Ledger, A3, Letter, Legal, Executive, A4, A5, A6, JIS B4,
JIS B5, envelopes (commercial No.10, DL, C5, Monarch,
JE4), Photo 10×15cm, Photo L (89×127mm),
Photo 2L (13×18cm), Index card and Postcard 3.
Width: 89 mm - 297 mm
Length: 127 mm - 431.8 mm
For more details, see Paper weight, thickness and
capacity on page 23.
„ Maximum paper tray capacity:
Approx. 100 sheets of 80 gsm plain paper
Paper Tray #2
„ Paper type:
Plain paper
„ Paper size:
Ledger, A3, Letter, Legal, A4, JIS B5, JIS B4, EXE
Width: 182 mm - 297 mm
Length: 257 mm - 431.8 mm
For more details, see Paper weight, thickness and
capacity on page 23.
„ Maximum paper tray capacity:
Approx. 250 sheets of 80 gsm plain paper
Paper Output
Up to 50 sheets of A4 plain paper (face up print delivery to
the output paper tray) 2
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 22.
208
Specifications
Fax
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Compatibility
ITU-T Super Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
33600 bps
Document Size
D
ADF Width: 148 mm to 297 mm
ADF Length: 148 mm to 431.8 mm
Scanner Glass Width: Max. 297 mm
Scanner Glass Length: Max. 431.8 mm
Scanning Width
288 mm
Printing Width
291 mm
Greyscale
256 levels
Polling Types
Standard, Secure, Timer, Sequential: (Monochrome only)
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 8 dot/mm
„ Vertical
Standard
3.85 line/mm (Mono)
7.7 line/mm (Colour)
Fine
7.7 line/mm (Mono/Colour)
Photo
7.7 line/mm (Mono)
Superfine
15.4 line/mm (Mono)
One Touch Dial
6 (3 × 2)
Speed Dial
100 stations × 2 numbers
Groups
Up to 6
209
Broadcasting 1
256 stations
Automatic Redial
3 times at 5 minute intervals
Ring Delay
2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia)
1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand)
0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries)
Communication Source
Public switched telephone network.
Memory Transmission
Up to 480 2/400 3 pages
Out of Paper Reception
Up to 480 2/400 3 pages
1
Monochrome only
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
210
Specifications
Copy
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Colour/Monochrome
Yes/Yes
Document Size
ADF Width: 148 mm to 297 mm
ADF Length: 148 mm to 431.8 mm
Scanner Glass Width: Max. 297 mm
D
Scanner Glass Length: Max. 431.8 mm
Copy Width: Max. 291 mm
Copy Speed
Monochrome: Up to 23 pages/minute (A4 paper)
Colour: Up to 20 pages/minute (A4 paper) 1
Multiple Copies
Stacks/Sorts up to 99 pages
Resolution
1
„ Scans up to 1200×1200 dpi
„ Prints up to 1200×1200 dpi
Duplex
„ Paper type:
Plain paper
„ Paper size:
A4, A5, Letter
„ Paper Tray:
Paper Tray #1
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
211
PhotoCapture Center™
Compatible Media 1
D
CompactFlash® (4MB - 8GB)
(Type I only, Type 2 and Microdrive™ are not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick™
Memory Stick PRO™
Memory Stick Duo™ with adapter
Memory Stick Micro™ (M2™) with adapter
SD 2
SDHC 3
microSD with adapter
miniSD™ with adapter
xD-Picture Card™ 4
USB Flash memory drive 5
Resolution
Up to 1200 × 2400 dpi
File Extension
(Media Format)
DPOF, EXIF, DCF
(Image Format)
Photo Print: JPEG 6
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Mono)
Number of Files
Up to 999 files
(The folder inside memory cards or USB Flash memory drive
is also counted)
Folder
File must be stored in the 4th folder level of the memory card
or USB Flash memory drive.
Borderless
Ledger, A3, Letter, A4, Photo (10×15 cm),
Photo 2L (13×18 cm) 7
1
Memory cards, adapters and USB Flash memory drive are not included.
2
16MB to 2GB
3
4GB to 8GB
4
xD-Picture Card™ Conventional Card from 16MB to 512MB
xD-Picture Card™ Type M from 256MB to 2GB
xD-Picture Card™ Type M+ 1GB and 2GB
xD-Picture Card™ Type H from 256MB to 2GB
5
USB 2.0 Standard
USB Mass Storage standard from 16 MB to 8 GB
Support format: FAT12/FAT16/FAT32
6
Progressive JPEG format is not supported.
7
See Paper type and size for each operation on page 22.
212
Specifications
PictBridge
Compatibility
D
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001.
VIsit http://www.cipa.jp/pictbridge for more information.
Interface
USB direct interface
D
213
Scanner
D
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® 2000 Professional/Windows® XP/
Windows® XP Professional x64 Edition/Windows Vista®)
Mac OS® X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP 1/Windows Vista®)
Colour Depth
48 bit colour Processing (Input)
24 bit colour Processing (Output)
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Up to 1200 × 2400 dpi (optical) (Scanner Glass)
Up to 1200 × 600 dpi (optical) (ADF)
Scanning Speed
Monochrome: up to 3.39 sec.
Colour: up to 4.49 sec.
(A4 size at 100 × 100 dpi)
Document Size
ADF Width: 148 mm to 297 mm
ADF Length: 148 mm to 431.8 mm
Scanner Glass Width: Max. 297 mm
Scanner Glass Length: Max. 431.8 mm
Scanning Width
Up to 291 mm
Greyscale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista® (resolution up
to 19200 × 19200 dpi can be selected by using the Brother scanner utility)
214
Specifications
Printer
Printer Driver
D
Windows® 2000 Professional/Windows® XP/
Windows® XP Professional x64 Edition/
Windows Vista® driver supporting Brother Native
Compression mode
D
Mac OS® X 10.2.4 or greater: Brother Ink Driver
Resolution
Up to 1200 × 6000 dpi 1
1200 × 2400 dpi 1
1200 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi (Colour)
450 × 300 dpi (Mono) 1
Print Speed
Up to 35 pages/minute (Mono) 2
Up to 28 pages/minute (Colour) 2
Printing Width
291 mm (297 mm) 3 (A3 size)
Borderless
Ledger, A3, Letter, A4, A6, B4, Photo (10×15 cm),
Photo L (89×127 mm), Photo 2L (13×18 cm),
Index Card, Postcard 4
Duplex
„ Paper type:
Plain paper
„ Paper size:
A4, A5, A6, Letter, Executive, JIS B5
„ Paper Tray:
Paper Tray #1
1
Duplex print is not supported.
2
Based on Brother standard pattern.
A4 size in draft mode.
3
When you set the Borderless feature to On.
4
See Paper type and size for each operation on page 22.
215
Interfaces
D
USB 1 2
A USB 2.0 interface cable that is no longer than 2 m.
LAN cable 3
Ethernet UTP cable category 5 or greater.
Wireless LAN
Your machine supports IEEE 802.11b/g wireless communication
with your wireless LAN using Infrastructure mode or a wireless
Peer-to-Peer connection in Ad-hoc Mode.
1
Your machine has a Hi-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
Third party USB ports are not supported for Macintosh®.
3
See the Network User's Guide for detailed network specifications.
216
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Computer Platform & Supported
PC
Operating System PC Software
Interface
Version
Functions
Windows® Windows® 2000
Operating Professional 5
System 1
Windows® XP
Home 2 5
Windows® XP
Professional 2 5
Printing,
PC Fax 4,
Scanning,
Removable
Disk
USB,
10/100
BaseTx
(Ethernet),
Processor
Minimum
Speed
Minimum Recommended
RAM
RAM
Hard Disk Space to install
For
For
Drivers Applications
64 MB 256 MB 110 MB 340 MB
Intel®
Pentium® II
or equivalent 128 MB
110 MB 340 MB
Wireless
802.11b/g
Windows® XP
Professional
x64 Edition 2
Windows
Vista® 2
64-bit (Intel®64 256 MB 512 MB 110 MB 340 MB
or AMD64)
supported CPU
Intel® Pentium® 512 MB
4 or equivalent
1 GB
600 MB 530 MB
64-bit (Intel®64
or AMD64)
supported CPU
Printing, PC USB 3,
Macintosh® Mac OS® X
Operating 10.2.4 - 10.4.3 Fax Send 4,
10/100
Scanning,
System 6
BaseTx
Removable
(Ethernet),
Disk
®
Mac OS X
Wireless
10.4.4 or
802.11b/g
greater
PowerPC
G4/G5
128 MB 256 MB
80 MB
400 MB
PowerPC
G3 350MHz
PowerPC
G4/G5
512 MB
1 GB
Intel®
Core™
Processor
Conditions:
1
Microsoft® Internet Explorer® 5.5 or greater.
2
For WIA, 1200 x 1200 resolution. Brother Scanner
Utility enables to enhance up to 19200 x 19200 dpi.
Third party USB ports are not supported.
3
4
PC Fax supports black and white only, and does
not support Ledger/A3 size paper.
5
PaperPort™ 11SE supports Microsoft® SP4 or
higher for Windows® 2000 and SP2 or higher for
Windows® XP.
6
Presto! PageManager on the CD-ROM supports
Mac OS® X 10.3.9 or higher. For Mac OS® X
10.2.4-10.3.8 Presto! PageManager is available as
a download from the Brother Solutions Center.
For the latest driver updates, visit
http://solutions.brother.com/.
All trademarks, brand and product names are
property of their respective companies.
217
D
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
Replacement Ink Cartridges
The first time you install a set of ink cartridges the machine will use an
amount of ink to fill the ink delivery tubes for high quality printouts.
This process will only happen once. With all following ink cartridges
you can print the specified number of pages.
For more information about the replacement consumables, visit us at
www.brother.com/pageyield.
Replacement
Consumables
<Standard Black> LC67BK, <High Yield Black> LC67HY-BK
<Standard Cyan> LC67C, <High Yield Cyan> LC67HY-C
<Standard Magenta>LC67M, <High Yield Magenta> LC67HY-M
<Standard Yellow> LC67Y, <High Yield Yellow> LC67HY-Y
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
218
D
Specifications
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning, PC Fax Send, PC Fax Receive (Windows® only)
and Remote Setup 1. Also included is Brother BRAdmin Light 2
Network Management software.
Support for
Windows® 2000 Professional/Windows® XP/
Windows® XP Professional x64 Edition/Windows Vista®
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
IEEE 802.11 b/g (Wireless LAN)
Protocols
TCP/IP for IPv4:
ARP, RARP, BOOTP, DHCP,
APIPA (Auto IP), NetBIOS/WINS, LPR/LPD,
Custom Raw Port/Port9100, DNS Resolver,
mDNS, FTP Server, TELNET, SNMPv1,
TFTP, Scanner Port, LLTD responder,
Web Services, SMTP Client,
POP before SMTP, SMTP-AUTH, POP3,
APOP, FTP Client, LDAP
TCP/IP for IPv6:
(Turned off as default) NDP, RA, LPR/LPD,
Custom Raw Port/Port9100, mDNS,
FTP Server, TELNET, SNMPv1, TFTP,
Scanner Port, LLTD responder,
Web Services, SMTP Client,
POP before SMTP, SMTP-AUTH, POP3,
APOP, FTP Client, LDAP
Network Security
SSID/ESSID, 128 (104) / 64 (40) bit WEP,
WPA-PSK (TKIP/AES), WPA2-PSK (AES)
Setup Support Utility
SecureEasySetup™ Yes (simple setup with your
SecureEasySetup™-capable access
point/router)
AOSS™
Yes (simple setup with your AOSS™-capable
access point/router)
WPS
Yes (simple setup with your Wi-Fi Protected
Setup™-capable access point/router)
1
See the Computer Requirements chart on page 217.
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
available as a download from http://solutions.brother.com.
219
D
Wireless one-push configuration
If your wireless access point supports either SecureEasySetup™, Wi-Fi Protected Setup™
(PBC 1) or AOSS™, you can configure the machine easily without a computer. By pushing a
button on the wireless LAN router / access point and the machine, you can set up the wireless
network and security settings. See the users guide for your wireless LAN router / access point for
instructions on how to access one-push mode.
1
Push Button Configuration
Note
Routers or access points that support SecureEasySetup™, Wi-Fi Protected Setup™ or
AOSS™ have the symbols shown below.
220
D
E
Glossary
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black and white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Colour Enhancement
Adjusts the colour in the image for better
print quality by improving sharpness,
white balance and colour density.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
221
E
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
FaxAbility (New Zealand Only)
A subscriber service purchased from the
telephone company that provides another
phone number on an existing phone line.
The Brother fax machine uses the new
number to simulate a dedicated fax line.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Preview
If you choose Fax Preview you will be able
to view received faxes on the LCD by
pressing the Fax Preview button on the
LCD.
Fax Storage
You can store received faxes in memory.
222
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of One Touch and
Speed Dial numbers that are stored on a
One Touch key or in a Speed Dial location
for Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Glossary
Manual fax
When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Mono Start or Colour Start to begin
sending the fax.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft™ PaperPort™
11SE with OCR or Presto! PageManager
software application converts an image of
text to text you can edit.
One Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialling. You can store a second number
on each key if you hold down Shift as you
press the One Touch key.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Pause
Allows you to place a 3.5 second delay in
the dialling sequence while you are
dialling using the dial pad or while you are
storing One Touch and Speed Dial
numbers. Press the Redial/Pause key on
the control panel or the Pause button on
the LCD as many times as needed for
longer pauses.
Photo resolution (Mono only)
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Not available in New Zealand)
A form of rotary dialling on a telephone
line.
Quick Dial List
A listing of names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Activation Code
Press this code (l 5 1 (l 9 1 for New
Zealand)) when you answer a fax call on
an extension or external telephone.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1 (# 9 1 for New Zealand)).
Remote Retrieval Access
The ability to access your machine
remotely from a touch tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
223
E
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scan to Media
You can scan a monochrome or colour
document into a memory card or USB
Flash memory drive. Monochrome images
will be in TIFF or PDF file format and
colour images may be in PDF or JPEG file
format.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Search
An electronic, numerical or alphabetical
listing of stored One Touch, Speed Dial
and Group numbers.
Speed Dial
A pre-programmed number for easy
dialling. You must press Phone Book,
the two digit code, and Mono Start or
Colour Start to start the dialling process.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
392 × 203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
224
Tone (Not available in New Zealand)
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
User Settings
A printed report that shows the current
settings of the machine.
F
Index
A
Access codes, storing and dialling ...........84
ADF (automatic document feeder) .... 24, 40
Answering machine (TAD) .......................71
connecting ............................................72
Apple® Macintosh®
See Software User's Guide on the
CD-ROM.
Automatic
fax receive ............................................49
Fax Detect .........................................52
B
Broadcasting ............................................43
setting up Groups for ............................82
C
Caller ID
Caller ID history ....................................76
Caller ID History report .........................86
Cancelling
Fax Forwarding .....................................62
jobs awaiting redial ...............................47
Cleaning
paper feed roller ..................................170
paper pick-up roller .............................171
print head ............................................172
printer platen .......................................170
scanner ...............................................169
Connecting
external TAD
(answering machine) ..................... 71, 72
external telephone ................................73
Consumable items .................................218
Control panel overview ..............................6
ControlCenter
See Software User's Guide on the
CD-ROM.
Copy
book ..................................................... 99
brightness ............................................. 97
contrast ................................................ 97
duplex ................................................. 100
enlarge/reduce ..................................... 94
enter Copy mode .................................. 92
favourite settings ................................ 102
multiple ................................................. 93
out of memory .................................... 103
page layout (N in 1) .............................. 95
paper size ............................................. 98
paper type ............................................ 97
quality ........................................... 93, 100
set new default ................................... 102
single .................................................... 92
sort (ADF only) ..................................... 96
tray use ................................................ 29
using ADF ............................................ 96
using scanner glass ............................. 25
watermark ............................................ 99
Cordless telephone ................................. 73
Custom telephone features on a single
line ......................................................... 151
D
Dialling
a pause ................................................ 77
access codes and credit card
numbers ............................................... 81
Caller ID history .................................... 76
Groups ................................................. 43
manual ................................................. 75
One Touch ........................................... 75
Outgoing Call ....................................... 76
Speed Dial ............................................ 75
Direct printing
from a non-PictBridge camera ........... 125
from a PictBridge camera ................... 123
Distinctive Ring
setting ring pattern ......................... 66, 70
turning off ....................................... 66, 70
Document
loading ............................................ 24, 25
Dual Access ............................................ 46
225
F
E
Envelopes ............................ 16, 17, 22, 23
Error messages on LCD ........................155
B&W Print Only ...................................155
Cannot Detect .....................................156
Cannot Print ........................................156
Comm. Error .......................................156
Ink low .................................................157
No Cartridge ........................................157
No Paper Fed ......................................158
Not Registered ............................. 75, 158
Out of Memory ....................................158
while scanning a document ..............103
Unable to Clean ..................................159
Unable to Init. ......................................159
Unable to Print ....................................159
Unable to Scan ...................................159
External telephone, connecting ................73
F
Fax codes
changing ........................................ 61, 74
Remote Access Code ...........................61
Remote Activation Code ..........52, 73, 74
Remote Deactivation Code ............ 73, 74
using .....................................................74
Fax Detect ................................................52
Fax Forwarding
changing remotely .......................... 62, 63
programming a number .........................55
Fax Storage .............................................55
printing from memory ............................54
turning off ..............................................57
turning on ..............................................55
Fax Stream® Duet ....................................65
Fax, from PC
See Software User's Guide on the
CD-ROM.
Fax, stand-alone
receiving ................................................49
at end of conversation ........................50
difficulties ................................ 147, 149
F/T Ring Time, setting ........................51
Fax Detect ..........................................52
Fax Forwarding ..................................62
Fax Preview ................................ 58, 60
Fax Stream® Duet ..............................65
226
from extension telephone ............ 73, 74
from external telephone .................... 73
into PC .............................................. 56
printing from memory ........................ 54
reducing to fit on paper ..................... 52
retrieving from a remote site ........ 62, 63
Ring Delay, setting ............................ 51
telephone line interference .............. 154
tray use ............................................. 30
sending ........................................... 40, 87
Broadcasting ..................................... 43
cancelling from memory .................... 47
contrast ............................................. 45
delayed batch transmission ............... 47
delayed fax ........................................ 46
enter Fax mode ................................. 40
fax preview ........................................ 42
from ADF ........................................... 40
from memory (Dual Access) .............. 46
from scanner glass ............................ 41
manual .............................................. 48
overseas ............................................ 46
Real Time Transmission .................... 46
Resolution ......................................... 45
return to factory setting ..................... 48
set new default .................................. 47
telephone line interference .............. 154
Fax/Tel mode
answering at extension
telephones ...................................... 73, 74
Fax Stream® Duet ................................ 65
Remote Activation Code ................. 73, 74
Remote Deactivation Code ............ 73, 74
Ring Delay ............................................ 51
Function Lock .......................................... 34
G
Greyscale ......................................209, 214
Groups for Broadcasting ......................... 82
H
Help
LCD messages ................................... 177
using Mode and menu keys ............ 177
Menu Table ................................177, 178
Hook key, using ......................................... 6
I
N
Ink cartridges
checking ink volume ...........................174
ink dot counter ....................................165
replacing .............................................165
Innobella™ .............................................218
Network
Printing
See Network User's Guide on the
CD-ROM.
Scanning
See Software User's Guide on the
CD-ROM.
J
Jacks
EXT
external telephone .............................71
TAD (answering machine) .................71
Jams
document ............................................161
paper ...................................................161
L
LCD (liquid crystal display) ....................177
Brightness .............................................33
Contrast ................................................33
Dim Timer .............................................33
Help List ................................................86
Loading envelopes and postcards ...........16
Loading paper ..........................................10
M
Macintosh®
See Software User's Guide on the
CD-ROM.
Maintenance, routine
replacing ink cartridges .......................165
Manual
dialling ...................................................75
receive ..................................................49
transmission ..........................................48
Memory Security ......................................89
Memory Storage ....................................177
Menu Table ............................................177
Mode, entering
Copy .....................................................92
Fax ........................................................40
PhotoCapture ..........................................6
Scan ........................................................6
Multi-line connections (PABX) .................72
O
One touch
setting up .............................................. 77
P
Packing the machine ............................. 174
Paper .........................................16, 20, 208
capacity ................................................ 23
loading ......................................10, 13, 16
printable area ....................................... 19
size of document .................................. 24
type ................................................ 22, 29
PaperPort™ 11SE with OCR
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides.
PhotoCapture Center™
Borderless .......................................... 118
CompactFlash® .................................. 106
Cropping ............................................. 118
DPOF printing .................................... 113
Enhance Photos
Auto Correct .................................... 111
Enhance Scenery ............................ 111
Enhance Skin .................................. 111
Monochrome ................................... 111
Remove Red-Eye ............................ 111
Sepia ............................................... 111
Trim ................................................. 111
from PC
See Software User's Guide on the
CD-ROM.
Memory Stick PRO™ ......................... 106
Memory Stick™ .................................. 106
Preview photos ................................... 109
227
F
Print settings
Brightness ........................................116
Colour enhancement ........................117
Contrast ...........................................116
Paper type & size .................... 115, 116
Quality ..................................... 114, 115
Return to factory setting ...................119
Set new default ................................119
Printing
all photos ..........................................109
index ................................................110
photos ..............................................111
Scan to memory card ..........................119
Scan to USB flash memory .................119
SD .......................................................106
SDHC ..................................................106
Slide-Show ..........................................109
specifications ......................................212
xD-Picture Card™ ...............................106
PictBridge
DPOF Printing .....................................124
Power failure ..........................................177
Presto! PageManager
See Help in Presto! PageManager
application
Print
difficulties ................................... 147, 149
drivers .................................................215
fax from memory ...................................54
paper jams ..........................................162
printable area ........................................19
report .....................................................86
resolution ............................................215
specifications ......................................215
Printing
on small paper ......................................18
See Software User's Guide on the
CD-ROM.
Programming your machine ...................177
Q
Quick Dial .................................................77
Broadcasting .........................................43
using Groups ......................................43
Group dial
changing ...............................78, 80, 81
setting up Groups for Broadcasting ...82
228
One Touch Dial
custom scan profile ........................... 77
setting up ........................................... 77
Pause ................................................... 77
Speed Dial
changing ................................78, 80, 81
setting up by 2-digit location .............. 79
setting up from Caller ID
history .......................................... 78, 80
setting up from outgoing calls ..... 78, 80
using .................................................. 75
R
Receive Mode
External TAD ........................................ 49
Fax Only ............................................... 49
Fax/Tel ................................................. 49
Manual .................................................. 49
Redial/Pause ........................................... 75
Reducing
copies ................................................... 94
incoming faxes ..................................... 52
Remote Retrieval ..................................... 61
access code ......................................... 61
commands ............................................ 62
getting your faxes ................................. 63
Remote Setup
See Software User's Guide on the
CD-ROM.
Reports .................................................... 85
Caller ID History Report ....................... 86
Fax Journal ........................................... 86
Journal Period ................................... 85
Help List ............................................... 86
how to print ........................................... 86
Network Configuration .......................... 86
Quick Dial List ...................................... 86
Transmission Verification ............... 85, 86
User Settings ........................................ 86
Resolution
copy .................................................... 211
fax ....................................................... 209
print .................................................... 215
scan .................................................... 214
setting for next fax ................................ 45
Restricted users ...................................... 36
Ring Delay, setting .................................. 51
S
Safety Instructions ........................ 131, 136
Scannable area ........................................26
Scanning
See Software User's Guide on the
CD-ROM.
Security
Secure function lock
administrator password ......................34
Public user .........................................35
restricted users ..................................36
Serial Number
how to find............... See inside front cover
Shipping the machine ............................174
Sleep Mode ..............................................32
Speed Dial
changing .................................. 78, 80, 81
dialling ...................................................75
storing ...................................................79
if you are having difficulty
copying ............................................ 151
document jam .................................. 161
incoming calls .................................. 151
Network ........................................... 153
PhotoCapture Center™ ................... 152
printing ............................................ 147
printing received faxes .................... 149
receiving faxes ................................ 150
scanning .......................................... 151
software ........................................... 152
telephone line or connections ......... 150
paper jam ........................................... 162
F
V
Volume, setting
beeper .................................................. 31
ring ....................................................... 31
speaker ................................................ 31
T
W
TAD (telephone answering device),
external ............................................. 49, 71
connecting ..................................... 71, 72
receive mode ........................................49
recording OGM .....................................72
Telephone line
connections ...........................................72
difficulties ............................................150
interference .........................................154
multi-line (PABX) ..................................72
Text, entering .........................................205
special characters ...............................205
Transferring your faxes or Fax Journal
report ......................................................160
Transparencies ...................20, 21, 23, 208
Tray Select key ........................................98
Troubleshooting .....................................147
checking ink volume ...........................174
document jam .....................................161
error messages on LCD ......................155
Windows®
See Software User’s Guide on the
CD-ROM.
Wireless Network
See Quick Setup Guide and Network
User's Guide on the CD-ROM.
229
For Australia Only:
Warranty & Repair - For details about warranty on your Brother Product, the details are listed on
the following link: www.brother.com.au under Warranty. For warranty service (repair) of your
Brother product you will need to retain a copy of your sales docket and contact the Support Centre
for location of the nearest Authorised Warranty Centre (AWC)
Support - For technical support for your Brother Product other than what you can resolve through
the User's Guide, please visit our website or our solutions website for FAQs/Troubleshooting,
Drivers & Software, or contact the Product Support Centre for any technical or customer
care/support enquiry.
Product Support Centre: Australia
Brother International (Aust) Pty Ltd
Phone:
02 8875 6000
Fax:
02 9870 7223
Email:
productsupport@brother.com.au
Web Site:
www.brother.com.au
Solutions Site: http://solutions.brother.com
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.