Owner`s manual | Brother 885-X16 Sewing Machine User Manual

OWNER’S MANUAL
MFC 9200C
®
If You Need to Call Customer Service
Please complete the following information for future
reference:
Model Number: MFC 9200C
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain
this Owner’s Manual with your sales receipt as a
permanent record of your purchase, in the event of a
theft, fire or warranty service.
Year 2000 Compliant
Brother is addressing the Year 2000 related issues for all
Brother fax machines and multi-function centers. Our
focus is to ensure that our bundled third party software
will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will
function properly after January 1, 2000, provided that all
non-Brother hardware, software and firmware used by our
customers in connection or combination with Brother fax
machines, MFCs and bundled software, accurately
exchange date data with the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided to
individual customers via software patches through
software download or from Brother Customer Service.
©1996-2000 Brother Industries, Ltd.
Brother Numbers
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve difficulty with your MFC machine using this manual, call
our fax-back system, and follow the voice prompts to receive faxed instructions
about using the system, and an index of fax-back subjects.
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
The Brother fax-back system number (USA only) has been preprogrammed on
One Touch key 1.
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide Web.
From product specification sheets to Frequently Asked Questions (FAQs), it is
all there. Visit us at:
http://www.brother.com
You can check here for Brother driver updates.
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
1-888-298-3616
From within Canada:
1-514-685-2040
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada:
1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal: 1-514-685-6464 (voice)
BROTHER NUMBERS
i
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a Visa,
MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
USA: 1-888-879-3232 (voice)
From within 1-800-668-2768 (voice)
1-800-947-1445 (fax)
Canada:
http://www.brothermall.com
Description
Item
Ink Cartridge <black>
LC04BK
Ink Cartridge <cyan>(blue)
LC04C
Ink Cartridge <magenta>(red)
LC04M
Ink Cartridge <yellow>
LC04Y
720 dpi High Quality Coated Paper
BP72CL
Glossy Paper
BPGLL
Transparancies
BPTRL
Power Protector
QPD120
Telephone Line Cord
UG3565001
Paper Cassette Assembly
(Includes paper output tray)
LE2228001
Owner’s Manual
LE3385001 (For USA)
LE3490001 (French For Canada)
Note
Software on Floppy Disks are NOT available.
Brother Coated Paper is Ink Jet Paper.
ii
ORDERING ACCESSORIES AND SUPPLIES
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL
OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT
APPLY TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY
TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER,
AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT
LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled
and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to
change without notice.
Brother reserves the right to make changes without notice in the specifications
and materials contained herein and shall not be responsible for any damages
(including consequential) caused by reliance on the materials presented,
including but not limited to typographical and other errors relating to the
publication.
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights
and you may also have other rights that
may vary from state to state.
This warranty is given only to the first
end-use
purchaser
of
the
accompanying product (referred to in
this warranty as “this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects in the materials,
workmanship or Year 2000 compliance
of this Product. The “Warranty Period”
is 1 year from the date you purchased
this product. The “Warranty Period” for
consumable items, such as Ink
Cartridges, Print Heads, etc. is 90 days
from the date of purchase, or the rated
life of the Consumable item, whichever
is shorter.
What is NOT covered: This warranty is
VOID -- that is, this Product has no
warranty -- if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused or damaged, (5) non Brother®brand or non Brother approved parts,
supplies, power supplies or other
accessories have been used with this
Product, or (6) this Product has been
transported
without
the
proper
preparation and packaging.
What to do if you think your Product
is defective:
Call our Customer Service Hotline at 1800-284-4329, or if you suspect a
defect in materials or workmanship in
this Product, you can report it to a
Brother Authorized Service Center.
During the Warranty Period, supply
Brother’s representative with a copy of
your dated bill of sale showing that this
Product was purchased within the
United States. For the name of your
Brother Authorized Service Center, call
1-800-521-2846. After contacting the
Brother Authorized Service Center, you
may be required to deliver or send the
iv
Product properly packaged, freight
prepaid, to the Authorized Service
Center together with a photocopy of
your bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will
evaluate your report of a possible
defect to determine whether a defect
exists, and if it does exist, Brother (or its
Authorized Service Center) will repair or
(at Brother’s option) replace the
Product with a product that performs
the same functions and performs as
well as the original Product. Brother
reserves the right to supply refurbished
or remanufactured replacement parts
provided that the replacement parts
conform
to
the
manufacturer’s
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
Exchange Service:
When an exchange is authorized,
Brother will exchange your non-working
product with a refurbished or
remanufactured product that conforms
to the manufacturer’s specifications for
new products.
The refurbished or
remanufactured Product you receive
will be covered by the balance of the
limited warranty period remaining on
the original Product, plus an additional
thirty (30) days. You will keep the
replacement Product that is sent to you
and must return (or be billed up to the
cost of a new product) your original
non- working product, which shall
become the property of Brother. You
must call Brother Customer Service and
if the representative cannot correct the
product’s
malfunction
over
the
telephone and you elect the exchange
service, you must provide information
pertaining to this Product and you must
also provide a valid major credit card
number.
Your credit card will be
charged up to the cost of a new Product
if: (i) you do not return your original
Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty; (iii) the proper
packaging instructions are not followed
and has caused damage to the product;
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy
of the proof of purchase (bill of sale).
The
Brother
Customer
Service
Representative will ship the exchange
Product via next business day delivery
courier service, with return instructions
and prepaid return air bill. Follow the
return instructions. You must return the
original Product in the same shipping
carton in which the exchanged Product
was received and include a copy of
proof of purchase (bill of sale). Retain
your original accessory items and a
copy of the return air bill, signed by the
courier.
Limitations:
Repair or replacement as described
above is your sole and exclusive (that
is, your only) remedy if this Product is
defective. Brother is not responsible for
damage to or loss of any equipment,
media, programs or data related to the
use of this Product. Except for that
repair or replacement, Brother shall not
be liable for any direct, indirect,
incidental or consequential damages or
specific relief. Because some states do
not allow the exclusion or limitation of
consequential or incidental damages,
the above limitation may not apply to
you.
THIS WARRANTY IS GIVEN IN LIEU
OF ALL OTHER WARRANTIES,
WRITTEN OR ORAL, WHETHER
EXPRESSED BY AFFIRMATION,
PROMISE,
DESCRIPTION,
DRAWING, MODEL OR SAMPLE.
ANY AND ALL WARRANTIES OTHER
THAN
THIS
ONE,
WHETHER
EXPRESS OR IMPLIED, INCLUDING
IMPLIED
WARRANTIES
OF
MERCHANTABILITY AND FITNESS
FOR A PARTICULAR PURPOSE, ARE
HEREBY DISCLAIMED.
This Limited Warranty is the only
warranty that Brother is giving for this
Product. It is the final expression and
the exclusive and only statement of
Brother’s obligations to you. It replaces
all other agreements and understandings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed
in any way unless you and Brother sign
the same piece of paper in which we (1)
refer to this Product and your bill of sale
date, (2) describe the change to this
warranty and (3) agree to make that
change.
Product Support: Toll-free customer
service and technical support is
available for hardware operational
assistance at 1-800-284-4329. At any
time, free technical support in the form
of Frequently Asked Questions,
troubleshooting tips and service center
locator is available through our fax-back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now you can visit us on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
numbers and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires
service.
Model # _______________________
Serial #________________________
Date of purchase: _______________
Store where purchased:___________
Location of store: ________________
Important: We recommend that you
keep all original packing materials, in
the event that you ship this product.
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts,
Brother International Corporation (Canada) Ltd. (“Brother”), or its Authorized Service
Centers, will repair this MFC/Facsimile machine free of charge if defective in material or
workmanship. This Limited Warranty does not include cleaning, consumables
(including, without limitation, print cartridges, print head, toner and drum) or damage
caused by accident, neglect, misuse or improper installation or operation, any damage
caused from service, maintenance, modifications, or tampering by anyone other than a
Brother Authorized Service Representative, or from the use of supplies or consumable
items that are non-Brother products. Operation of the MFC/Facsimile machine in excess
of the specifications or with the Serial Number or Rating Label removed shall be
deemed abuse and all repairs thereafter shall be the sole liability of the end-user/
purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be
delivered or shipped freight prepaid by the end user/purchaser to a “Brother” Authorized
Service Center, together with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile and
will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your
print head resulting from packing without the ink cartridges will VOID your warranty.
(Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY
WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery of
this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser of the
possibility of such damages. Since some Provinces do not allow the above limitation of
liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other rights
which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call 685-6464.
Internet support: support@brother.ca or browse
Brother’s Web Site: www.brother.com
We’re at your side.
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
Dollard-Des-Ormeaux, QC H9B 3H6
®
vi
Quick Reference Guide
Sending Faxes
Automatic Transmission
1
Place the original face up in the
ADF, or face down on the scanner
glass.
2
Enter the fax number using One
Touch, Speed Dial, Search or the
dial pad.
3
Real Time Transmission
You can send faxes in real time.
1
Place the original face up in the
ADF, or face down on the scanner
glass.
2
3
Press Function, 1, 3, 8.
Press Start.
Sending a Cover Page
1
Place the original face up in the
ADF, or face down on the scanner
glass.
2
3
Press Function, 3, 1, 1.
4
Press
or
to select ON (or
OFF) and press Set.
5
Press
or
to select a
comment and press Set.
6
Enter two digits to indicate the
number of pages being sent
and press Set.
7
Press 1 to select additional settings
—OR—Press 2 if you are ready to
fax.
8
9
Enter the fax number.
When NEXT FAX ONLY?
appears, press Set.
Press
or
to select ON (or
OFF) and press Set—OR—For
the next transmission only, press
or
to select NEXT FAX
ONLY and press Set.
4
For the next fax only, press
or
to select ON (or OFF) and
press Set.
5
Press 1 to select additional settings
—OR—Press 2 to fax.
6
7
Enter the fax number.
Press Start.
Receiving Faxes
Select Receive Mode
Press Receive Mode to select
FAX, EXT.TEL/TAD or
MANUAL.
Press Start.
Brother fax-back system :
1-800-521-2846
Brother Accessories & Supplies
USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
Brother Web Site :
http://www.brother.com
From within Canada:
1-800-668-2768 (voice)
vii
Storing Numbers
Storing One Touch Dial
Numbers
Search/Speed Dial
1
Place the original face up in the
ADF, or face down on the scanner
glass.
2
Press Search/Speed Dial, then
enter the first letter of the name
you’re looking for.
1
2
Press Function, 1, 5, 1.
3
Enter a number (up to 20 digits)
and press Set.
3
Press
or
memory.
4
Enter a name (or leave it blank)
and press Set.
4
Press Start, when the screen
displays the name you want to call.
5
Press
or
to select FAX,
TEL, or FAX/TEL and press Set.
6
Press Stop.
Press the One Touch key where
you want to store the number.
Storing Speed Dial Numbers
1
2
Press Function, 1, 5, 2.
3
Enter a number (up to 20 digits)
and press Set.
4
Enter a name (or leave it blank)
and press Set.
Enter a two-digit Speed Dial
number and press Set.
5
Press
or
to select FAX,
TEL, or FAX/TEL and press Set.
6
Press Stop.
1
Making Copies
1
2
3
Making a Single Copy
Place the original face up in the
ADF, or face down on the scanner
glass.
Press Mono Copy or Color
Copy.
Press Mono Copy or Color
Copy again. (Make sure it’s the
same key you pressed before.)
Sorting Multiple Copies
(Using the ADF)
After you choose Mono Copy or
Color Copy in Step 2, you must
press the same key in following
steps.
Place the original face up in the
ADF.
Dialing Operations
1
One Touch Dialing /
Speed Dialing
2
3
4
Press Mono Copy or Color Copy.
5
Press
or
and press Set.
6
7
Press Mono Copy or Color Copy.
8
Press Mono Copy or Color Copy.
Place the original face up in the
ADF, or face down on the scanner
glass.
2
Press Search/Speed Dial, press
#, then press the two-digit Speed
Dial number.
3
Press Start.
viii
to search the
Press Options.
Press
or
to select
COPY:OPTIONS and press Set.
to select SORT
Use the dial pad to enter the number
of copies you want. (up to 99)
Table of Contents
1
2
Introduction ..................................................................................... 1-1
Using This Manual ................................................................... 1-1
Finding Information............................................................. 1-1
Conventions Used in this Manual........................................ 1-1
Test Sheet Procedures (For USA Only).................................. 1-2
MFC 9200C Control Panel Overview..................................... 1-3
About Fax Machines ................................................................ 1-5
Fax Tones and Handshake................................................... 1-5
ECM (Error Correction Mode)............................................ 1-5
Assembly and Connections............................................................. 2-1
Packing List .............................................................................. 2-1
Choosing a Location................................................................. 2-2
IMPORTANT SAFETY INSTRUCTIONS ................... 2-3
Release the Scanner Lock.................................................... 2-3
Paper.......................................................................................... 2-4
About Brother Paper............................................................ 2-4
Paper Specifications for Paper Cassette and Manual
Feed Slot..................................................................... 2-5
Print Area............................................................................. 2-6
Loading Paper in the Multi-Purpose Paper Cassette ........... 2-7
Connecting the MFC................................................................ 2-8
Installing the Ink Cartridges................................................... 2-9
Important....................................................................... 2-10
Connections............................................................................. 2-12
Connecting an External Telephone ................................... 2-12
Connecting an External Telephone
Answering Device (TAD)............................................. 2-12
Sequence ....................................................................... 2-12
Connections................................................................... 2-13
Recording Outgoing Message (OGM).......................... 2-13
Special Line Considerations .............................................. 2-14
Roll Over Phone Lines.................................................. 2-14
Two-Line Phone System............................................... 2-14
Converting Telephone Wall Outlets ............................. 2-14
Installing MFC, External Two-Line TAD, and
Two-Line Telephone ................................................ 2-15
Multi-Line Connections (PBX) ......................................... 2-16
ix
If you are installing the MFC to work with a PBX:...... 2-16
Custom Features on a Single Line..................................... 2-16
3
4
5
x
On-Screen Programming................................................................ 3-1
User-Friendly Programming ................................................... 3-1
Function Mode..................................................................... 3-1
Alternating Displays ............................................................ 3-2
Function Selection Table ..................................................... 3-2
1. Fax Functions.............................................................. 3-2
2. Printer Functions ......................................................... 3-5
3. Copy Functions ........................................................... 3-5
4. Video Functions .......................................................... 3-5
5. PhotoCapture Center™ Functions ............................... 3-6
Initial Setup...................................................................................... 4-1
Getting Started ......................................................................... 4-1
Setting Date and Time ......................................................... 4-1
Setting Station ID ................................................................ 4-1
Entering Text................................................................... 4-2
Inserting spaces ............................................................... 4-2
Making corrections ......................................................... 4-2
Repeating letters.............................................................. 4-2
Special characters and symbols....................................... 4-3
Setting Tone/Pulse Dialing Mode (For Canada only) ......... 4-3
Setting Beeper Volume........................................................ 4-3
Speaker Volume .................................................................. 4-4
Ring Volume ....................................................................... 4-4
Memory Storage .................................................................. 4-4
Turning On Automatic Daylight Savings Time .................. 4-4
Setup Receive................................................................................... 5-1
Basic Receiving Operations ..................................................... 5-1
Select Receive Mode ........................................................... 5-1
To select or change your Receive Mode......................... 5-1
Setting Ring Delay .............................................................. 5-2
Easy Receive ....................................................................... 5-2
Printing a Reduced Incoming Document ............................ 5-3
Recommended Reductions.............................................. 5-3
Setting Paper Size................................................................ 5-3
Advanced Receiving Operations ............................................. 5-4
Operation from Extension Telephone.................................. 5-4
Changing the Fax Receive Code..................................... 5-4
Printing a Fax in Memory.................................................... 5-4
Polling.................................................................................. 5-5
Setting Up Polling Receive............................................. 5-5
Setting Up Sequential Polling Receive ........................... 5-5
Canceling a Scheduled Job.................................................. 5-6
6
7
Setup Send ....................................................................................... 6-1
Before You Begin...................................................................... 6-1
Sending Faxes Using Multiple Settings .............................. 6-1
Faxing from the ADF (Automatic Document Feeder) ........ 6-1
Faxing from the Scanner Glass............................................ 6-2
Fax Resolution..................................................................... 6-3
Contrast................................................................................ 6-3
Manual Transmission (With an External Telephone) ......... 6-4
Automatic Transmission...................................................... 6-4
Color Fax transmission........................................................ 6-4
Manual and Automatic Fax Redial...................................... 6-4
Dual Access (Not Available for Color Fax) ........................ 6-5
Real Time Transmission...................................................... 6-6
Checking the Job Status....................................................... 6-6
Canceling a Job in Memory................................................. 6-7
Basic Sending Operations........................................................ 6-7
Composing Electronic Cover Page...................................... 6-7
Composing Your Own Comments.................................. 6-8
Cover Page For Next Fax Only....................................... 6-8
Always Send Cover Page................................................ 6-8
Using a Printed Cover Page ............................................ 6-9
Advanced Sending Operations................................................ 6-9
Overseas Mode .................................................................... 6-9
Delayed Fax (Not Available for Color Fax)...................... 6-10
Delayed Batch Transmission
(Not Available for Color Fax)....................................... 6-10
Multiple Resolution Transmission
(Not Available for Color Fax)....................................... 6-11
Setting Up Polled Transmit
(Not Available for Color Fax)....................................... 6-11
Auto Dial Numbers and Dialing Options...................................... 7-1
Storing Numbers for Easy Dialing.......................................... 7-1
Storing One Touch Dial Numbers....................................... 7-1
xi
Storing Speed Dial Numbers ............................................... 7-2
Changing One Touch and Speed Dial Numbers.................. 7-2
Setting Up Groups for Broadcasting ................................... 7-3
Dialing Options ......................................................................... 7-4
One Touch Dialing .............................................................. 7-4
Speed Dialing ...................................................................... 7-4
Broadcasting (Not Available for Color Fax) ....................... 7-4
Access Codes and Credit Card Numbers............................. 7-5
Search .................................................................................. 7-6
Pause.................................................................................... 7-6
Fax Redial............................................................................ 7-6
Tone/Pulse (For Canada only)............................................. 7-6
8
9
10
xii
Remote Fax Options (Not Available for Color Fax) .................... 8-1
Fax Forwarding/Paging ........................................................... 8-1
Programming a Fax Forwarding Number............................ 8-1
Programming Paging Number ............................................. 8-1
Setting Fax Storage .................................................................. 8-2
Changing Remote Retrieval Access Code .............................. 8-2
Remote Retrieval ...................................................................... 8-3
Using Remote Retrieval Access Code................................. 8-3
Remote Commands ............................................................. 8-4
Retrieving Memory Status List ........................................... 8-4
Retrieving Fax Messages..................................................... 8-5
Changing Fax Forwarding Number..................................... 8-5
Printing Reports .............................................................................. 9-1
MFC Settings and Activity ...................................................... 9-1
To Print a Report ................................................................. 9-1
Transmission Verification (Xmit) Report............................ 9-2
Activity Report Interval....................................................... 9-2
Making Copies............................................................................... 10-1
Basic Copy Operations........................................................... 10-1
Making a Single Copy ....................................................... 10-1
Multiple Copies (Using the ADF) ..................................... 10-1
Memory Full Message ....................................................... 10-2
Multiple Copies (Using the Scanner Glass) ...................... 10-2
Temporary Copy Settings...................................................... 10-3
Using the Enlarge/Reduce Key ......................................... 10-3
Using the Options Key ...................................................... 10-4
2in1 ............................................................................... 10-6
4in1 .............................................................................. 10-6
Poster............................................................................. 10-6
Choosing the Quality......................................................... 10-7
Changing Default Copy Settings........................................... 10-8
Paper Type......................................................................... 10-9
Copy Quality ..................................................................... 10-9
Color Adjustment .............................................................. 10-9
Copy Contrast.................................................................. 10-10
Single Color (One Color) ................................................ 10-10
Legal Limitations.................................................................. 10-11
11
12
Walk-Up Video Printing............................................................... 11-1
Getting Started ....................................................................... 11-1
Auto Switch ....................................................................... 11-1
Color Video Printing.............................................................. 11-2
Black & White Video Printing .............................................. 11-2
Temporary Video Print Setting ............................................ 11-3
Using the Options Key ...................................................... 11-3
Changing Default Settings ..................................................... 11-5
Paper Type......................................................................... 11-6
Video Printing Quality ...................................................... 11-6
Video Type ........................................................................ 11-6
Print Size ........................................................................... 11-7
Video Printing Color Adjustment...................................... 11-7
Video Printing Contrast..................................................... 11-8
Video Capture to PC .............................................................. 11-8
Walk-Up PhotoCapture Center™ ................................................ 12-1
Introduction ............................................................................ 12-1
Getting Started ....................................................................... 12-1
DPOF Printing ................................................................... 12-2
Printing the Index (Thumbnails) ....................................... 12-3
Printing Images.................................................................. 12-3
Using the Options Key ...................................................... 12-4
Changing Default Settings ..................................................... 12-6
Paper Type......................................................................... 12-7
PhotoCapture Center™ Quality.......................................... 12-7
Photo Brightness................................................................ 12-7
xiii
Photo Contrast ................................................................... 12-7
Color Adjustment .............................................................. 12-8
Color Enhancement ........................................................... 12-8
Understand Error Messages............................................... 12-8
PhotoCaputure Center™ Requirements ......................... 12-9
Using PhotoCapture Center™ from your PC
(For Windows® Only) ......................................................... 12-9
13
xiv
Setting Up the MFC and PC to Work Together......................... 13-1
Using the Brother Machine with Your PC........................... 13-1
Before You Install Multi-Function Link® Pro..................... 13-1
Computer Requirements .................................................... 13-2
Using a Bi-directional IEEE-1284 Compliant Parallel
Cable to Connect the MFC to the PC (Using Windows®
95, 98, 98SE, ME, Windows NT® Workstation
Version 4.0 and Windows® 2000 Professional) ................ 13-2
Notice to PC User .............................................................. 13-2
How to Attach the Filter Core to a Bi-directional
Parallel Cable: ............................................................... 13-3
Using Windows® 95, 98, 98SE and ME............................ 13-4
Using Windows® 2000 Professional ................................. 13-8
Using Windows NT® Workstation Version 4.0 .............. 13-12
Using a USB Cable to Connect the MFC to the PC
(Using Windows® 98, 98SE, ME and Windows® 2000
Professional Only)............................................................. 13-17
Using Windows® 98, 98SE and ME................................ 13-18
Using Windows® 2000 Professional ............................... 13-24
Installing the Brother Software........................................... 13-27
To install Multi-Function Link® Pro (Main
Application): ............................................................... 13-27
To Install Automatic E-mail Printing
(Optional Application): .......................................... 13-28
To Register Your MFC 9200C On-Line
(For USA only):...................................................... 13-29
To view On-Line Documentation: .............................. 13-29
To Install PhotoPrinter Pro : ....................................... 13-30
To View Brother Support Information: ...................... 13-30
Helpful Hints for Windows® 95/98/98SE/ME/
2000 Professional or Windows NT® 4.0..................... 13-31
Receiving Faxes into the PC ................................................ 13-32
14
15
Using the MFC as a Printer ........................................................ 14-1
Features ................................................................................... 14-1
Printer Driver ......................................................................... 14-1
Choosing the Right Kind of Paper........................................ 14-2
Multi-purpose Paper Cassette............................................... 14-2
Loading Paper in Multi-purpose Paper Cassette ............... 14-2
Adjusting for Thick Paper and Envelopes .................... 14-2
Manual Feed Slot............................................................... 14-3
Setup for Envelopes........................................................... 14-4
Simultaneous Printing/Fax .................................................... 14-4
Printer Operation Keys ......................................................... 14-4
Reset Key........................................................................... 14-4
Ink Management Key ........................................................ 14-5
Turning Off Bi-directional Printing................................... 14-5
Printer Driver Settings ................................................................. 15-1
Using the Brother MFC9200C Series Printer Driver ......... 15-1
The Paper Tab ........................................................................ 15-1
Paper Size .......................................................................... 15-2
User Defined Paper Size.................................................... 15-2
Orientation......................................................................... 15-3
Copies ................................................................................ 15-3
Collate ........................................................................... 15-3
Reverse Order ............................................................... 15-3
Paper Thickness................................................................. 15-4
Scaling ............................................................................... 15-4
2 in 1 ............................................................................. 15-4
Paper Source...................................................................... 15-4
Multi-purpose Paper Cassette ....................................... 15-4
Manual Feed.................................................................. 15-4
The Quality/Color Tab........................................................... 15-5
Quality ............................................................................... 15-6
Media................................................................................. 15-6
Document .......................................................................... 15-7
Color/Mono ....................................................................... 15-7
Color ............................................................................. 15-7
Mono ............................................................................. 15-7
Color Matching ............................................................. 15-7
Custom Setting .................................................................. 15-8
Halftone Pattern ............................................................ 15-8
True2Life ...................................................................... 15-8
xv
Printing from your PC ........................................................... 15-9
16
xvi
Using the Windows®-Based Brother Control Center ................ 16-1
Brother Control Center ......................................................... 16-1
AutoLoad the Brother Control Center ............................... 16-2
How to Turn Off AutoLoad............................................... 16-2
Using the Scan Keys ............................................................... 16-2
Using the Control Panel Keys................................................ 16-3
Scan Image ........................................................................ 16-3
Scan/OCR .......................................................................... 16-3
Scan to E-mail ................................................................... 16-3
Brother Control Center Features ......................................... 16-4
Auto Configuration............................................................ 16-4
Scanning Operations.......................................................... 16-4
Copy Operations ................................................................ 16-5
PC Fax Operation .............................................................. 16-5
Scanner Settings for Scan, Copy and PC Fax Buttons ...... 16-5
Global Settings .................................................................. 16-6
Setting Up the Scanner Configurations ............................. 16-6
To access the Scanner Configurations screen: .................. 16-6
Perform an Operation from the Control Center Screen..... 16-7
Scan to File .............................................................................. 16-7
Scanner Settings ................................................................ 16-7
Destination Folder ............................................................. 16-8
Send Scan to E-mail ............................................................... 16-8
Scanner Settings ................................................................ 16-9
Email Application.............................................................. 16-9
File Attachments................................................................ 16-9
Conversion Options ......................................................... 16-10
Show QuickSend Menu ................................................... 16-10
QuickSend List ................................................................ 16-10
Send Scan to Word Processor ............................................. 16-11
Scanner Settings .............................................................. 16-11
Word Processor ............................................................... 16-11
User Defined Button............................................................. 16-12
Scanner Settings .............................................................. 16-12
Target Application........................................................... 16-13
Copy/Two on One Copy....................................................... 16-13
Scanner Settings .............................................................. 16-13
Copy Settings................................................................... 16-13
Send a Fax ............................................................................ 16-14
Scanner Settings .............................................................. 16-14
FAX Settings ................................................................... 16-15
17
Using ScanSoft™ PaperPort® for Brother/TextBridge® ............ 17-1
Using ScanSoft™ PaperPort® and TextBridge® .................. 17-1
Viewing Items in ScanSoft™ PaperPort® .......................... 17-2
Organizing Your Items in Folders..................................... 17-2
Links to Many Other Applications .................................... 17-3
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit) ........... 17-3
Importing Items from Other Applications......................... 17-4
Exporting Items in Other Formats..................................... 17-4
Scanning a Document............................................................. 17-4
TWAIN COMPLIANT ..................................................... 17-4
Accessing the Scanner....................................................... 17-5
Scanning a Document into the PC..................................... 17-5
Settings in the Scanner Window........................................ 17-6
Resolution: .................................................................... 17-6
Color Type: ................................................................... 17-6
Size:............................................................................... 17-7
Custom: ......................................................................... 17-7
Adjust:........................................................................... 17-7
Paper: ............................................................................ 17-8
Video Capture: .............................................................. 17-8
PreScanning an Image ....................................................... 17-8
How to use PreScan to adjust an image:....................... 17-8
Video Capture from the PC................................................. 17-10
Connecting Your Video Equipment ................................ 17-10
To connect your video equipment: ............................. 17-10
Capturing An Image ........................................................ 17-10
To capture a frame as an image: ................................. 17-11
18
Using Multi-Function Link® Pro Software................................. 18-1
Introduction ............................................................................ 18-1
Brother Resource Manager................................................ 18-1
MFC Remote Setup................................................................ 18-2
Multi-Function Link® Pro Main Menu.............................. 18-3
Sending a Fax from Your PC ................................................ 18-3
Sending a Fax from the Main Menu.................................. 18-4
Sending a Fax from a Windows® Application .................. 18-5
xvii
Receiving Faxes into the PC .................................................. 18-5
Checklist for Your PC ....................................................... 18-5
Viewing Received Faxes ................................................... 18-6
19
20
21
xviii
Using the PhotoCapture Center™ from Your PC
(For Windows® Only).................................................................... 19-1
Introduction ............................................................................ 19-1
PhotoPrinter 2000 Pro ....................................................... 19-2
Overview of Basic Steps ......................................................... 19-2
Using Automatic E-Mail Printing................................................ 20-1
For Windows® 95/98/98SE, ME only.................................... 20-1
Main Features .................................................................... 20-1
To Access the On-Line Documentation........................ 20-1
Using the Brother MFC with a New Power Macintosh®
G3, G4 or iMac™/iBook ................................................................ 21-1
Set up Your USB Equipped Apple® Macintosh®
G3,G4 or iMac™ with Mac OS 8.5/8.51/8.6/9.0 ................ 21-1
Installing the Brother Printer and Scanner Drivers ........... 21-1
Installing PaperPort® ......................................................... 21-2
Using the Brother Printer Driver with your Apple®
Macintosh® .......................................................................... 21-2
Using Brother TWAIN Scanner Driver with Your
Apple® Macintosh® ............................................................. 21-4
Accessing the Scanner ....................................................... 21-5
Scanning a Document into Your Macintosh G3, G4
or iMac .......................................................................... 21-5
Settings in the Scanner Window........................................ 21-6
Image............................................................................. 21-6
Resolution ..................................................................... 21-6
Color Type .................................................................... 21-6
Scanning Area ............................................................... 21-7
Business Card Size........................................................ 21-7
Miscellaneous................................................................ 21-8
Brightness...................................................................... 21-8
Contrast ......................................................................... 21-8
Color Sync Dialog......................................................... 21-8
Scanner Profile.............................................................. 21-9
PreScanning an Image ..................................................... 21-10
22
23
24
Important Information ................................................................. 22-1
Standard Telephone and FCC Notices ................................. 22-1
These notices are in effect on models sold and used in
the United States only. .................................................. 22-1
Federal Communications Commission (FCC)
Declaration of Conformity (For USA only).................. 22-2
Industry Canada Compliance Statement
(For Canada only)..................................................... 22-3
ENERGY STAR® Compliance Statement.................... 22-3
Important Safety Instructions........................................ 22-3
Trademarks ........................................................................ 22-5
Troubleshooting and Routine Maintenance ............................... 23-1
Troubleshooting...................................................................... 23-1
Brother fax-back system.................................................... 23-1
Frequently Asked Questions (FAQs) ................................ 23-1
Brother Bulletin Board ...................................................... 23-1
Error Messages .................................................................. 23-2
Document Jams and Paper Jams.......................................... 23-4
Original is Jammed in the Top of the ADF Unit ............... 23-4
Original is Jammed Inside the ADF Unit .......................... 23-4
Paper is Jammed Inside the MFC...................................... 23-5
If You Are Having Difficulty with Your MFC ................. 23-6
How to Improve Print Quality .............................................. 23-9
Test Print ........................................................................... 23-9
Cleaning the Print Head..................................................... 23-9
Aligning Ink Cartridges................................................... 23-10
Turning Off Bi-directional Printing................................. 23-11
Packing and Shipping the MFC.......................................... 23-11
Routine Maintenance ........................................................... 23-14
Cleaning the Scanner....................................................... 23-14
Cleaning the MFC Printer Platen .................................... 23-15
Cleaning the Pick-up Roller ............................................ 23-15
Replacing the Ink Cartridges ........................................... 23-16
For Customer Service .......................................................... 23-18
Specifications ................................................................................... S-1
Product Description ................................................................. S-1
Fax ............................................................................................. S-1
Fax (Continued)........................................................................ S-2
xix
Printer........................................................................................ S-2
Printing ................................................................................ S-2
Controller............................................................................. S-2
Print Media .......................................................................... S-3
Consumable Items ............................................................... S-3
25
26
27
xx
Glossary........................................................................................... G-1
Index .................................................................................................. I-1
Remote Retrieval Access Card.......................................................R-1
xxi
1
Introduction
1
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This MFC
has been designed to be simple to use, with LCD screen prompts to guide you
through functions. However, you can use your MFC to its fullest potential by
taking a few minutes to read this manual.
Finding Information
All chapter headings and subheadings are listed in the Table of Contents. You
will be able to find information about a specific feature or function by checking
the Index in the back of this manual.
Conventions Used in this Manual
Throughout this manual you’ll see special symbols alerting you to important
information, warnings, and actions to perform. For clarification, and to help you
choose the correct key presses, we’ve added illustrations showing some of the
LCD messages.
boldface
Bold typeface identifies a specific key on the FAX/MFC control
panel.
italics
Italics typeface emphasize an important point, or refer you to
related topic.
bubble dot Bubble Dot typeface identifies the messages on the LCD of the
FAX/MFC.
Warnings detail precautions you must take to avoid possible
personal injury.
Cautions specify procedures you must follow or avoid to prevent
possible damage to the MFC.
Note
Notes tell you the proper response for a situation that may
occur.
FYI tips provide details about how the current operation
interacts with other features.
Improper Setup alerts you to devices and procedures that are
not compatible with the MFC.
1-1
INTRODUCTION
Test Sheet Procedures (For USA Only)
After programming your Station ID, please fill out the TEST SHEET included
with your MFC and fax it to Brother’s Automated Fax Response System as your
first transmission. This will verify that your MFC is properly installed.
(See Setting Station ID, page 4-1.)
When this document is received, a confirmation sheet will be sent back to your
MFC. In order to receive a response, be sure to set up your Station ID.
USA
1-877-268-9575 (fax)
INTRODUCTION
1-2
1
2
3
4
5
6
7
8
9
10
11
12
13
MFC 9200C Control Panel Overview
1-3
INTRODUCTION
1 One Touch Keys
These 4 keys give you instant access to
previously stored phone numbers.
2 Shift
To access memory locations
5 through 8 in the One Touch keys hold
down the Shift key.
3 Receive and Dialing Keys:
Receive Mode
Use to select how the MFC will handle
incoming calls.
Redial/Pause
Redials the last number called. Also
inserts a pause in auto-dial numbers.
Search/Speed Dial
Search lets you look up numbers stored
in the dialing memory.
Speed Dial lets you dial stored phone
numbers by pressing a # and a twodigit number.
4 Dial Pad
Dials phone and fax numbers, and can
be used as a keyboard for entering
information into the MFC. (Only for
Canada: # key lets you switch the
dialing type during a telephone call
from “PULSE” to “TONE”.
5 Stop
Stops a fax, cancels an operation, or
exits from Function mode.
6 Start
Starts an operation, such as sending a
fax or printing a report.
7 Resolution Indicator Lights
These LEDs show the resolution mode
you selected.
8 Fax Resolution
Sets the resolution when you send a fax.
9 LCD (Liquid Crystal Display)
LCD displays messages to help you set
and operate your MFC.
10 Programming Keys:
Function
Lets you access the Function and
Programming modes.
(Left Arrow)
(Right Arrow)
Set
Stores a function setting in the MFC.
Also, use this key whenever you want
to broadcast faxes to many different
locations, maximum of 158 locations
at once.
11 Color Printer Keys:
Reset
Clears settings from the printer
memory, and restores factory default
settings.
Ink Management
Cleans the ink print heads. Resets the
ink dot counter after replacing an ink
cartridge.
12 Color Scanner Keys:
Scan Image
Press this key to scan a color picture
into your graphics application for
viewing and editing.
Scan/OCR
Press this key to start scanning a text
document. ScanSoft™ TextBridge® will
convert it to editable text and display it
in your word processor application for
further editing.
Scan to E-mail
Press this key to start scanning an
original into your E-mail application,
setting it up automatically as an
attachment.
13 Color Copy Keys:
Enlarge/Reduce
Lets you enlarge or reduce copies,
depending on the ratio you select.
Options
You can change the settings for Copy,
Video Printing and PhotoCapture
Center™.
Mono Copy
Makes a black-and-white or singlecolor copy.
Color Copy
Makes a full-color copy.
INTRODUCTION
1-4
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone line,
and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when
you dial and press Start, and they continue for about 40 seconds after dialing.
During that time, the sending machine must begin the “handshake” with the
receiving machine. Each time you use automatic procedures to send a fax, you
are sending CNG tones over the phone line. You’ll soon learn to listen for these
soft beeps each time you answer a phone on your MFC line, so you can know if
you are receiving a fax message.
The receiving fax responds with fax receiving tones—loud, chirping sounds. A
receiving fax chirps for about 40 seconds over the phone line, and the LCD
shows RECEIVE. If your MFC is set to the FAX mode, it will answer every call
automatically with fax receiving tones. Even if the other party hangs up, your
MFC continues to send the “chirps” for about 40 seconds, and the LCD
continues to shows RECEIVE.
The fax “handshake” is the time in which the sending machine’s CNG tones and
the receiving machines “chirps” overlap. This must be for at least 2 to 4 seconds,
so the fax machines can understand how each is sending and receiving the fax.
The handshake cannot begin until the call is answered, and the CNG tones only
last for about 40 seconds after the number is dialed. Therefore, it’s important for
the receiving machine to answer the call in as few rings as possible.
Note
When you have an external telephone answering device (TAD) on your MFC
line, your TAD will determine the number of rings before the call is answered.
Pay special attention to the directions in the Installation chapter for connecting
a TAD to your MFC.
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the MFC to check the integrity
of a fax transmission while it is in progress. ECM transmissions are possible
only between machines that both have the ECM feature. If they do, you may
send and receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your MFC for this feature to work.
1-5
INTRODUCTION
2
Assembly and Connections
2
Packing List
Make sure you have the following items:
Cable Tie
Ink Cartridges
For Bi-directional
IEEE 1284 Compliant
Parallel Cable
Telephone
Line Cord
Test Sheet
Paper Cassette
StartCard
Reference
Guide improving
Print Quality
Owner’s Manual
Brother Color
Suite CD-ROM
Caution
Do NOT throw away the filter cores and cable ties by accident. You will need
them to meet FCC Emission Requirements when you connect the MFC to your
computer using bi-directional IEEE-1284 compliant parallel cable.
Note
If an item is missing, call Brother Customer Service at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada) or 1-514-685-6464 (from within
Montreal). See Ordering Accessories and Supplies on page ii for the correct item
numbers.
Caution
Whenever you transport the MFC, use the packing materials that came with your
MFC. If you do not pack the MFC correctly, you may void your warranty.
ASSEMBLY AND CONNECTIONS
2-1
Choosing a Location
Place your MFC on a flat, stable surface, such as a desk. Select a place that is
free of vibration and shocks. Locate the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50°F and 95°F (10°–35°C).
Avoid placing your MFC in a high-traffic area. Do not place near heaters, air
conditioners, water, chemicals, or refrigerators. Do not expose the MFC to
direct sunlight, excessive heat, moisture, or dust. Do not connect your MFC to
electrical outlets controlled by wall switches or automatic timers. Disruption of
power can wipe out information in the MFC’s memory. Do not connect your
MFC to electrical outlets on the same circuit as large appliances or other
equipment that might disrupt the power supply. Avoid interference sources,
such as speakers or the base units of cordless phones.
NO !
NO !
NO !
WARNING
■ Use caution when installing or modifying telephone lines. Never touch telephone
wires or terminals that are not insulated unless the telephone line has been
disconnected at the wall jack. Never install telephone wiring during a lightning storm.
Never install a telephone jack in a wet location unless the jack is specifically designed
for a wet location.
■ Lightning and power surges can damage this product! We recommend that you use a
quality surge protection device on the AC power line and on the telephone line, or
unplug the lines during a lightning storm.
■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the
equipment and should be easily accessible.
■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunication line cord.
2-2
ASSEMBLY AND CONNECTIONS
IMPORTANT SAFETY INSTRUCTIONS
1
Do not use this product near appliances that use water, in a wet basement or near
a swimming pool.
2
Avoid using a telephone during an electrical storm. There may be a remote risk
of electric shock from lightning.
Release the Scanner Lock
1
Press the blue Scanner
Cover Release Button on
the right side of the MFC
and lift the scanner cover
until it locks in the open
position.
Scanner
Cover
Scanner Cover
Release Button
2
The blue Scanner Lock
Lever is on the back left
underside of the scanner
cover. Pull the lever
toward you to unlock
the scanner.
k
Loc
ock
Unl
Scanner Lock Lever
Caution
If the message “CHECK SCAN LOCK” appears on the LCD, unlock the
scanner immediately and press Stop.
Caution
If the message “MACHINE ERROR AF” or “MACHINE ERROR AE” appears
on the LCD, do not attempt to operate the machine. Call Customer Service for
assistance. (See Brother Numbers, page i.)
ASSEMBLY AND CONNECTIONS
2-3
Paper
The quality of your document can be affected by the kind of paper you use in
the MFC. You can use plain paper, coated paper, transparencies, glossy paper,
organizer paper, and envelopes. We recommend testing various paper types
before purchasing large quantities. For best results, use genuine Brother special
coated paper, glossy paper, and transparencies. (See page ii for information
about ordering Brother accessories.)
Note
When you print on coated paper, transparencies, and glossy paper, be sure to
select the correct media in the “Quality/Color” tab in the printer driver. When
using coated paper, transparencies or glossy paper, avoid stacking by removing
each page after it exits the machine.
About Brother Paper
Brother paper is manufactured specifically for this MFC, to provide optimum
print quality:
High Quality Coated Paper for Color Ink Jet printing
—super fine mode (BP72CL for letter)
Color Ink Jet Transparencies—fine mode (BPTRL for letter)
Color Ink Jet Glossy Paper—superfine mode (BPGLL for letter)
■ Brother coated (ink jet) paper is coated only on one side. Make sure this whiter
(coated) side is face down when loading in the paper cassette, or manual feed
slot.
■ The coated side of glossy paper is shiny. Do not touch the shiny side. Load
glossy paper in the paper cassette with the shiny side facing down.
■ Do not touch either side of transparencies, because perspiration is absorbed
easily and may decrease output quality.
■ For optimum output quality, use paper that is appropriate for your resolution
setting.
■ Store paper in the original bag, and keep it sealed. Keep paper flat and away
from moisture, direct sunlight and heat.
■ Transparencies designed for laser printers/copiers may stain your next
document. Use only recommended transparencies.
Curled or damaged paper may cause paper jams and misfeeds. If the paper is
curled, straighten it as much as possible by rolling it in the opposite direction
of the curl.
2-4
ASSEMBLY AND CONNECTIONS
Do not use the following types of paper and envelopes:
■
■
■
■
■
■
■
■
■
Damaged, curled, wrinkled, or irregularly shaped paper and envelopes
Extremely shiny or highly textured paper and envelopes
Envelopes with clasps
Envelopes of baggy construction
Envelopes not sharply creased
Embossed envelopes
Paper and envelopes already printed with a laser printer
Envelopes preprinted on the inside
Paper and envelopes that cannot be arranged uniformly when stacked
Paper Specifications for Paper Cassette and Manual Feed Slot
Paper Type
Paper Size
Cassette Capacity
Letter, Executive, A4
250 Sheets of 20 lb (75 g/m2)
Legal
100 Sheets of 20 lb (75 g/m2)
Coated Paper
Letter
100 Sheets
Transparencies
Letter
50
Glossy Paper
Letter
20
Envelopes
DL, COM-10, C5, B5,
Monarch
10
Organizer
K, L
10
Photo
4" x 6"
10
Postcard
5" x 7"
30
Cut Sheet
Paper Capacity of Paper Cassette:
Cut Sheet Paper Weight 17 to 32 lb (64 to 120 g/m2)
Paper Cassette: Up to 1.06 inches (27mm) / Approximately 250 sheets
of 20 lb (75 g/m2)
Output Stacker: Approximately 75 Sheets of 20 lb (75 g/m2)
Retrieve transparencies and glossies as they exit the machine so they
don’t stack and smear.
Note
When you use glossy paper in the paper cassette, place a sheet of plain paper in
the cassette first, then stack the glossy paper on top of it.
ASSEMBLY AND CONNECTIONS
2-5
Print Area
The Print Area depends on the settings in the application you are using. The
figures below show the unprintable areas on cut sheet and envelopes.
Cut Sheet
3
Envelopes
3
4
4
1
1
2
2
unprintable area
(inch)
Paper Type
1
Paper Size
2
3
Fax
Letter, Legal
Mono Copy
Color Copy
0.16
0.12
0.43
0.16
Printer
Cut Sheet
A4
Color Copy
0.12
0.43
Printer
0.13
0.13
0.13
0.13
0.13
0.13
Executive
Printer
0.12
0.43
0.13
0.13
Organizer
K, L
Printer
0.12
0.43
0.13
0.13
Envelopes
DL, C5, CM10,
Monarch
Printer
0.39
0.79
0.13
0.13
*Printer depends on the Printer driver.
2-6
0.16
0.34
Fax
Mono Copy
4
ASSEMBLY AND CONNECTIONS
Loading Paper in the Multi-Purpose
Paper Cassette
1
2
3
Before you install paper, please read Paper, pages 2-4 to 2-6.
The paper cassette can hold up to 250 sheets of 20 lb. paper.
Remove the paper cassette (lift up
and pull out).
Remove the cassette cover.
Adjust the cassette to the letter (A4/LTR) or legal position for the size of paper
you are using. To adjust the cassette to legal size, press the button on the left and
pull out the front part of the cassette.
Legal
Position
Button
4
5
Stack up to 250 sheets of
paper face down in the cassette
and slide the width and length
paper adjusters to fit around
it. Do not place paper above
the maximum paper height
line, or paper may jam.
Replace the cassette cover.
Letter
Position
Maximum
Height Line
Paper
Adjusters
The cassette cover serves as the paper output tray.
ASSEMBLY AND CONNECTIONS
2-7
6
Slide the paper cassette into
the MFC until it locks into
place.
7
Pull out the paper output tray
extension.
Paper Output Tray Extension
Connecting the MFC
Telephone
Line Cord
Power Cord
1
2
Connect the power cord.
There is no ON/OFF switch. When you
plug in the power cord, the power goes
on and the LCD alternately shows:
SET CARTRIDGES
PLS OPEN COVER
Connect the telephone line cord.
Connect one end of the telephone line cord to the jack on the MFC and the other
end to a modular wall jack.
WARNING
■ The MFC must be grounded using a 3-prong plug.
■ Since the MFC is grounded through the power outlet, protect yourself from potentially
hazardous electrical conditions on the telephone line by keeping the MFC’s power
turned on when you connect it to a telephone line. When you want to move your MFC,
protect yourself by disconnecting the telephone line first, and then the power cord.
Caution
Operating the MFC before you install the ink cartridges will permanently
damage the print head.
2-8
ASSEMBLY AND CONNECTIONS
Installing the Ink Cartridges
1
Check that you turned on the power (by
plugging in the power cord) and that the
paper cassette is loaded with paper and
installed in the MFC. The LCD
alternately shows;
SET CARTRIDGES
PLS OPEN COVER
Caution
Close the document cover before you open the Scanner Cover.
2
3
Press the blue Scanner
Cover Release Button on
the right side of the MFC
and lift the scanner cover.
After a few seconds, the
print head will move left to
its replacement position.
2
Print Head
Remove the yellow
shipping cover by pulling
it toward you and lifting it
up and out.
1
Caution
■ The bottom of the yellow
shipping cover is wet with
ink that will cause stains, so
wipe it clean before you
place it down. Keep the
yellow shipping cover in a
safe place.
Yellow Shipping Cover
We recommend that you install the ink cartridges from left to right in this order:
Black, Yellow, Cyan, Magenta.
4
5
Open the Black ink cartridge bag and remove the ink cartridge.
Carefully remove the sealing tape from the bottom of the ink cartridge. Be sure
to peel the tape in the direction away from you.
ASSEMBLY AND CONNECTIONS
2-9
Important
To prevent spilling ink and staining your hands and clothing, peel the sealing
tape gently and slowly. Do not touch the ink opening on the cartridge or the
removed tape.
Opening
Peel in the direction
away from you!
6
Each color has its own
correct position. Match
the markings of the color
indicators on the
cartridge holder as a
guide. Then, gently
insert the Black ink
cartridge by tilting it
toward you and then
pressing it backward
until it clicks into place.
7
8
Repeat Steps 4–6 to install each color ink cartridge.
After installing all ink cartridges, close the scanner cover. Your MFC enters a
“head cleaning” cycle for approximately 6 minutes. The MFC goes online to set
the ink dot counter for each color, so the MFC can warn you with an error
message when ink is running low.
Caution
Make sure the paper is loaded in the multi-purpose paper cassette.
2 - 10
ASSEMBLY AND CONNECTIONS
The LCD shows CLEANING BLACK. After the cleaning cycle is finished, the
LCD shows PRESS START KEY.
9
Press Start within one minute. The MFC
starts printing the Test Sheet. Only
during initial ink cartridge installation,
the LCD shows:
PRINT OK?
1.YES 2.NO
10
Check the print quality of the test sheet. If it is not good, clean the print head
again by pressing 2. The LCD will ask you if the print quality is OK for each
color. Press 2 for any color with a problem. You can choose several colors. After
cleaning is finished, press Start.
The MFC starts printing Test Sheet No. 2.
11
Adjust the Vertical Alignment by following the instructions printed on the Test
Print page.
WARNING
If ink gets in your eyes, irrigate them with water immediately and if irritation
occurs, consult a doctor.
Caution
■ DO NOT remove ink cartridges if you do not need to replace them. If you do so, it may
reduce the ink quantity and the MFC will not know the quantity of ink left in the
cartridge.
■ DO NOT shake the ink cartridges. If you do so, the ink may spill when you take off
the sealing tape. If ink stains your body or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong color position, you must clean the print
head several times after correcting the cartridge installation and before you start
printing because the colors were mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up within six months
of installation. Use unopened ink cartridges by the expiration date written on the
cartridge package.
■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may cause
damage to the print head and will void your warranty.
Note
If the INK EMPTY error message is on the screen display after you have
installed the ink cartridges, check and make sure that the ink cartridges are
installed correctly.
ASSEMBLY AND CONNECTIONS
2 - 11
Connections
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled EXT.
on the left side of the MFC.
Whenever this phone (or TAD) is in use, the LCD shows TELEPHONE.
Connecting an External Telephone
Answering Device (TAD)
Sequence
You may choose to connect an answering system. However, when you have an
external TAD on the same telephone line as the MFC, the TAD answers all
calls and the MFC “listens” for fax calling (CNG) tones. If it hears them, the
MFC takes over the call and receives the fax. If it doesn’t hear CNG tones, the
MFC lets the TAD continue playing your outgoing message so your caller can
leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings).
The MFC cannot hear CNG tones until the TAD has answered the call, and with
four rings there are only 8–10 seconds of CNG tones left for the fax
“handshake”. Make sure you carefully follow the instructions in this manual for
recording your outgoing message. We do not recommend using the toll saver
feature on your external answering machine if it exceeds 4 rings.
2 - 12
ASSEMBLY AND CONNECTIONS
Connections
Do not connect a TAD elsewhere on the same phone line.
1
Plug the telephone line cord from the wall jack into the left side of the MFC, in
the jack labeled LINE.
2
Plug the telephone line cord from your TAD into the left side of the MFC, in the
jack labeled EXT. (Make sure this cord is connected to the TAD at the TAD’s
telephone line jack, and not its telephone set jack.)
3
Set your external TAD to four rings or less. Two rings are recommended.
(The MFC’s Ring Delay setting does not apply.)
4
5
Record the outgoing message. (See below.)
Set the Receive Mode to EXT. TEL/TAD. (See Select Receive Mode, page 5-1.)
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the ways to
handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message. (This allows your
MFC time to listen for the fax CNG tones of automatic transmissions before
they stop.)
2
3
Limit your speaking to 20 seconds.
Note
End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example:
“After the beep, leave a message or send a fax by pressing 51 and Start.”
We recommend beginning your OGM with an initial 5-second silence because
the MFC cannot hear fax tones over a resonant or loud voice. You may try
omitting this pause, but if your MFC has trouble receiving, then you must
rerecord the OGM to include it.
ASSEMBLY AND CONNECTIONS
2 - 13
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone lines that
pass incoming calls to each other if they are busy. The calls are usually passed
down or “rolled over” to the next available phone line in a preset order.
Your MFC can work in a roll over system as long as it is the last number in the
sequence, so the call cannot roll away. Do not put the MFC on any of the other
numbers; when the other lines are busy and a second fax call is received, the fax
call would be transferred to a line that does not have a fax machine. Your MFC
will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone numbers on
the same wall outlet. The two phone numbers can be on separate jacks (RJ11)
or combined into one jack (RJ14). Your MFC must be plugged into an RJ11
jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may
contain four wires (black, red, green, yellow). To test the type of jack, plug in a
two-line phone and see if it can access both lines. If it can, you must separate
the line for your MFC. (See Easy Receive, page 5-2.)
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways may
require assistance from the telephone company. You can change the wall outlets
from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the phone numbers to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter
into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1,
Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC is on Line 1, plug
the MFC into L1 of the triplex adapter. If your MFC is on Line 2, plug it into L2
of the triple adapter.
Triplex Adapter
RJ14
RJ11
RJ14
2 - 14
ASSEMBLY AND CONNECTIONS
Installing MFC, External Two-Line TAD, and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at both
the wall jack and at the TAD. The most common connection is to put the MFC
on Line 2, which is explained in the following steps. The back of the two-line
TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three telephone line cords, the one that came
with your MFC and two for your external two-line TAD. You will need a fourth
line cord if you add a two-line telephone.
1
2
Place the two-line TAD and the two-line telephone next to your MFC.
3
Plug one end of the first telephone line cord for your TAD into the L1 jack of
the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line
TAD.
4
Plug one end of the second telephone line cord for your TAD into the L2 jack
of the two-line TAD. Plug the other end into the EXT. jack on the left side of
the MFC.
Plug one end of the telephone line cord for your MFC into the L2 jack of the
triplex adapter. Plug the other end into the LINE jack on the left side of the
MFC.
Triplex Adapter
Two Line Phone
External Two Line TAD
Fax Machine
You can keep two-line telephones on other wall outlets as always. There are two
ways to add a two-line telephone to the MFC’s wall outlet. You can plug the
telephone line cord from the two-line telephone into the L1+L2 jack of the
triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the
two-line TAD.
ASSEMBLY AND CONNECTIONS
2 - 15
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively simple
to connect the machine to a key system or a PBX (Private Branch Exchange),
we suggest that you contact the company that installed your telephone system
and ask them to connect the MFC for you. It is advisable to have a separate line
for the MFC. You can then leave the MFC in FAX mode to receive faxes any
time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from being
activated each time a telephone call is received.
As with all fax units, this machine must be connected to a two wire system. If
your line has more than two wires, proper connection of the MFC cannot be
made.
If you are installing the MFC to work with a PBX:
1
It is not guaranteed that the unit will operate correctly under all circumstances
with a PBX. Any cases of difficulty should be reported first to the company that
handles your PBX.
2
If all incoming calls will be answered by a switchboard operator, it is
recommended that the Receive Mode be set to MANUAL. All incoming calls
should initially be regarded as telephone calls.
3
The MFC may be used with either pulse or tone dialing telephone service
(For Canada only).
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, see Chapter 23,
Troubleshooting and Routine Maintenance.
2 - 16
ASSEMBLY AND CONNECTIONS
3
On-Screen Programming
3
User-Friendly Programming
We have designed your Multi-Function Center with on-screen programming.
User-friendly programming helps you take full advantage of all the functions
your MFC has to offer. (See Using This Manual, page 1-1.)
Since your programming is done on the LCD, we created step-by-step on-screen
prompts to help you program your MFC. All you need to do is follow the
prompts as they guide you through the function menu selections and
programming options and settings.
Function Mode
You can access the Function Mode by
pressing Function. The LCD shows:
Then
Press 1 for Fax Functions—OR—
Press 2 for Printer Functions—OR—
Press 3 for Copy Functions—OR—
Press 4 for Video Functions—OR—
Press 5 for PhotoCapture Center™ Functions.
1.FAX
2.PRINTER
3.COPY
4.VIDEO
5.PHOTOCAPTURE
When you enter the Function Mode, your MFC displays a list of Level One
Functions from which you can choose. These function options appear one after
the other on the display. Select an option by pressing Set when the option
appears on the LCD.
You can “scroll” more quickly through options by pressing
. When the
screen displays your selection, press Set. Use
to scroll backward if you
passed your choice or to save key strokes. Both arrow keys show all options, in
the opposite order. When you finish a function, the LCD shows ACCEPTED.
Note
If you want to exit the Function Mode, press Stop.
ON-SCREEN PROGRAMMING
3-1
Alternating Displays
When you see alternating displays, the LCD sometimes alternates between the
currently selected option, and a help message giving brief instructions about
how to proceed. The display you’ll probably see most often is shown below. It
appears when you place an original in the ADF to tell you that you can dial a
number and send a fax, or you can make a copy.
FAX: NO. & START
COPY: PRESS COPY
Function Selection Table
You can probably perform most of these programming settings without the
Owner’s Manual. To help you understand the function selections, options and
settings that are found in the MFC programs, use the Function Selection Table
below:
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Setting
Page
1. DATE/TIME
Enter date and time for the
LCD display and heading on
fax transmissions.
2001 1/1 00:00
4-1
2. STATION ID
Program your name, fax
number and telephone
number to appear on each
transmitted page.
—
4-1
3. BEEPER
Adjusts volume level of
beeper.
LOW
4-3
4. SPEAKER
VOLUME
Adjusts the volume of the
one-way speaker.
LOW
4-4
5. RING VOLUME
Adjusts volume of ringer.
LOW
4-4
6. AUTO DAYLIGHT
Changes for Daylight
Savings Time automatically.
OFF
4-4
7. TONE/PULSE
(For Canada only)
Selects dialing mode.
TONE
4-3
8. LOCAL
LANGUAGE
(For Canada only)
Allows you to change the
LCD Language to French.
ENGLISH
See
French
Manual
3-2
ON-SCREEN PROGRAMMING
2. SETUP RECEIVE
Function
Description
1. RING DELAY
Number of rings before MFC
answers.
2. EASY RECEIVE
Factory Setting
Page
RING DELAY:
04
5-2
Receives fax messages
without pressing the Start
key.
ON
5-2
3. REMOTE CODE
Enter code to activate the
MFC from an extension
phone.
ON ( 51)
5-4
4. REDUCTION
Reduces size of image.
AUTO
5-3
5. PAPER
Selects size of paper for
receiving faxes.
LETTER
5-3
6. POLLING RX
Sets up your MFC to poll
another fax machine.
OFF
5-5
Factory Setting
Page
3. SETUP SEND
Function
Description
1. COVERPG SETUP
Automatically sends a cover
page that you program.
OFF
6-7
2. COVERPAGE MSG
Programs a customized
message for fax cover page.
—
6-8
3. CONTRAST
Changes lightness or darkness
of a fax you are sending.
AUTO
6-3
4. RESOLUTION
Allows you to change
resolutions page by page.
STANDARD
6-11
5. OVERSEAS MODE
Adjusts for sometimes
difficult overseas
transmissions.
OFF
6-9
6. DELAYED FAX
Sends documents later.
—
6-10
7. POLLED TX
Sets up your MFC with a
document to be retrieved by
another fax machine.
OFF
6-11
8. REAL TIME TX
You can send a fax without
using memory.
OFF
6-6
9. BATCH TX
Sends all delayed faxes that
are scheduled for the same
fax number and same time as
one transmission.
OFF
6-10
ON-SCREEN PROGRAMMING
3-3
4. REMAINING JOBS
Function
Description
Factory Setting
You can check which jobs are
in memory, or cancel a
delayed fax or polling job.
Page
5-6, 6-6
5. SET AUTO DIAL
Factory Setting
Page
Dials numbers stored in memory
by pressing only one key.
—
7-1
2. SPEED-DIAL
Dials numbers stored in memory
by pressing only four keys.
—
7-2
3. SETUP GROUPS
You can set up a Group
number for broadcasting.
—
7-3
Function
Description
1. ONE-TOUCH DIAL
6. PRINT REPORTS
Factory Setting
Page
1. XMIT REPORT
OFF
9-1
2. ACT. REPORT
INTERVAL: OFF
9-2
—
9-1
—
9-1
—
9-1
6. USER SETTINGS
—
9-1
7. MEMORY STATUS
—
9-1
8. ORDER FORM
—
9-1
Factory Setting
Page
Function
Description
3. AUTO DIAL
4. TEL. INDEX
5. HELP
You can print lists and
reports of activity.
(Details in Chapter 9)
7. REMOTE FAX OPT
Function
Description
1. FAX FWD/PAGING
Set up MFC to forward fax
messages—OR—to call your
pager.
OFF
8-1
2. FAX STORAGE
Stores incoming faxes in
memory for remote retrieval.
OFF
8-2
3. REMOTE ACCESS
Personalizes the code for
retrieving faxes.
159
8-2
4. PRINT FAX
Prints incoming faxes stored
in the memory.
—
5-4
3-4
ON-SCREEN PROGRAMMING
2. Printer Functions
Function
1. TEST PRINT
2. VERTICAL ALIGN
3. BI-DIR PRINT
Description
Use these functions when
you need to adjust the print
quality.
Factory Setting
Page
—
23-9
—
23-10
ON
14-5
Factory Setting
Page
3. Copy Functions
Function
Description
1. PAPER TYPE
Identifies the type of paper in
the cassette.
PLAIN
10-9
2. QUALITY
Selects Draft, Normal, High
or Photo copy quality.
NORMAL
10-9
3. COLOR ADJUST
Adjusts the amount of Red,
Green, or Blue in copies.
—
10-9
4. CONTRAST
Adjusts the contrast.
—
10-10
5. ONE COLOR
Selects a single color to use,
instead of Black, when you
use the Mono Copy key.
OFF=Black
10-10
Factory Setting
Page
4. Video Functions
Function
Description
1. PAPER TYPE
Identifies the type of paper in
the cassette.
PLAIN
11-6
2. QUALITY
Selects Normal or High print.
NORMAL
11-6
3. VIDEO TYPE
Selects Moving or Still video
signal.
MOVING
11-6
4. PRINT SIZE
Selects the size you want the
captured frame to print.
4" x 3"
11-7
5. COLOR ADJUST
Adjusts the amount of Red,
Green, or Blue in video
printing.
—
11-7
6. CONTRAST
Adjusts the contrast.
—
11-8
ON-SCREEN PROGRAMMING
3-5
5. PhotoCapture Center™ Functions
Function
Description
1. PAPER TYPE
Factory Setting
Page
Identifies the type of paper in
the cassette.
PLAIN
12-7
2. QUALITY
Selects Normal, High or
Draft print.
NORMAL
12-7
3. BRIGHTNESS
Adjusts the brightness.
—
—
4. CONTRAST
Adjusts the contrast.
—
—
5. COLOR ADJUST
Adjusts the amount of Red,
Green or Blue in color
printing.
—
12-8
6. TRUE2LIFE
Adjusts the white balance,
sharpness and color density.
—
12-8
3-6
ON-SCREEN PROGRAMMING
4
Initial Setup
4
Getting Started
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time. All other
settings remain unaffected.
1
2
Press Function, 1, 1, 1.
YEAR:XX
Enter the last two digits of the year
and press Set.
MONTH:XX
3
Enter two digits for the month
and press Set.
(For example, enter 09 for September, or
10 for October.)
DAY:XX
4
Enter two digits for the day
and press Set.
(For example, 06.)
TIME:XX:XX
5
Enter the time in 24-hour format and press Set.
(For example, enter 15:25 for 3:25 PM.)
6
Press Stop.
The LCD now shows the date and time you set, and displays it whenever the
MFC is in Standby mode.
Setting Station ID
You can store your name, fax number, and telephone number to be printed on
all fax pages that you send. (See Composing Electronic Cover Page, page 6-7.)
1
2
Press Function, 1, 1, 2.
Enter your fax number (up to 20 digits)
and press Set. (You must enter a fax
number to proceed.)
FAX:
TEL:
3
Enter your telephone number (up to 20 digits) and press Set.
If your telephone number and fax number are the same, enter the same number
again. (This number appears on Cover pages.)
4
Use the dial pad to enter your name (up
to 20 characters), and press Set.
(See Entering Text, next page.)
5
Press Stop. The LCD returns to the date and time.
NAME:
INITIAL SETUP
4-1
If your Station ID has already been programmed, the screen prompts “1” to
make a change or “2” to exit without changing.
Entering Text
When you are setting certain functions, such as the Station ID, you may need to
enter text into the MFC. Most number keys have three or four letters printed
above them. The keys for 0, #, and don’t have printed letters because they are
used for special characters.
By pressing the appropriate number key the correct number of times, you can
access the character you want.
Press Key
one time
two times
three times
2
A
B
C
3
D
E
F
4
G
H
I
5
J
K
L
6
M
N
O
7
P
Q
R
8
T
U
V
9
W
X
Y
four times
S
Z
Inserting spaces
If you want to enter a blank space, press
between characters.
once between numbers and twice
Making corrections
If you entered a letter incorrectly and want to change it, press
to move the
cursor after the last correct letter. Then press Stop; all letters above and to the
right of the cursor are deleted. Re-enter the correct text and/or digits. You can
also back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
4-2
INITIAL SETUP
Special characters and symbols
Press , # or 0 repeatedly to move the cursor under the special character or
symbol you want, then press
to select it.
Press
(space) ! “ # $ % & ’ ( ) * + , - . /
Press #
:;<=>?@[]^_
Press 0
ÉÀÈÊÎÇËÖ0
N OT I C E
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone fax machine unless such messages clearly
contain, in a margin at the top or bottom of each transmitted page,
or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity or other
individual sending the message and the telephone number of the
sending machines or such business, other entity or individual.
In order to program this information into your fax machine,
complete the steps described on page 4-1.
Setting Tone/Pulse Dialing Mode (For Canada only)
Your fax machine comes set to accommodate tone (multi-frequency) dialing
service.
If you have pulse (rotary) dialing service, you must change the dialing mode.
1
2
Press Function, 1, 1, 7.
3
Press Stop to exit.
Press
or
to select TONE or
PULSE and press Set.
DIALING:TONE?
DIALING:PULSE?
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is LOW.
When the beeper is set to LOW or HIGH, the MFC beeps every time you press
a key or make an error, and at the end of fax sending or receiving.
1
2
3
Press Function, 1, 1, 3.
Press
or
to select the volume you want and press Set.
Press Stop to exit.
INITIAL SETUP
4-3
Speaker Volume
You can set the volume of the MFC one-way speaker.
1
2
Press Function, 1, 1, 4.
3
Press Stop to exit.
Press
or
and press Set.
to select your volume setting (OFF, LOW, MED, or HIGH)
Ring Volume
You can set the volume of the ring or turn it off.
1
2
3
Press Function, 1, 1, 5.
Press
or
to select OFF, LOW, MED, or HIGH and press Set.
Press Stop to exit.
Memory Storage
In the event of a power failure, all settings in the INITIAL SETUP, SETUP
RECEIVE, SET AUTO DIAL, REMOTE FAX OPT, plus the COVERPG
SETUP and COVERPAGE MSG functions (from SETUP SEND) are stored
permanently. You may have to reset the date and time.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings Time by
resetting itself forward one hour in the Spring and backward one hour in the
Fall.
1
2
Press Function, 1, 1, 6.
3
Press Stop to exit.
4-4
Press
or
and press Set.
to select ON (or OFF)
INITIAL SETUP
6.AUTO DAYLIGHT
5
Setup Receive
5
Basic Receiving Operations
Select Receive Mode
There are three different receive modes for your MFC. You may choose the
mode that best suits your needs by pressing Receive Mode repeatedly until the
screen displays the setting you want to use.
LCD
How it works
FAX
(automatic receive)
The MFC automatically
For dedicated fax lines.
answers every call as a fax.
EXT.TEL/TAD
(External telephone/
External Telephone
Answering Device)
If an external telephone is Use this mode if you
connected to the EXT. jack, receive very few faxes.
you control the phone line
and must answer every call
yourself.
MANUAL
(manual receive)
When to use it
If an external TAD
(telephone answering
device) is connected to the
EXT. jack, the TAD
automatically answers
every call. Voice messages
are stored in the external
TAD. Fax messages are
printed.
Use this mode if you have
an external answering
machine on your phone
line.
You control the phone line
and must answer every call
yourself.
Use this mode when you are
using a computer modem on
the same line or if you receive
very few fax messages.
To select or change your Receive Mode
1
Press Receive Mode. The LCD shows your current selection.
FAX ONLY
EXT.TEL/TAD
MANUAL
2
Continue to press Receive Mode until your new selection appears. After two
seconds, the LCD returns to the date and time display, along with your new
Receive Mode setting.
SETUP RECEIVE
5-1
If you are changing the Receive Mode while in another operation, the LCD
returns to that operation.
09/06 15:25
FAX
FAX : FAX ONLY
EXT : EXTERNAL TEL / TAD
MNL : MANUAL
Current Receive Mode
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings before it
answers. If you have extension phones on the same line as the MFC, keep the
Ring Delay default setting of 4. (See Easy Receive, below and Operation from
Extension Telephone, page 5-4.)
1
2
Press Function, 1, 2, 1.
3
Press Stop to exit.
Press
or
to select how many times the line rings before the MFC
answers (00–04) and press Set. If you select 00, the line doesn’t ring at all.
Easy Receive
When you use this feature, you don’t have to press Start when you answer a fax
call. Selecting ON allows the MFC to receive fax calls automatically, even if
you lift the handset of an extension or external phone. When you see RECEIVE
on the LCD or when you hear “chirps” through the handset of an extension
phone connected to another wall jack, just replace the handset, and your MFC
does the rest. Selecting OFF means you’ll have to activate the MFC yourself,
by lifting the handset of an external or extension phone, then pressing Start on
the MFC—OR—by pressing 5 1 if you are not at your MFC. (See Operation
from Extension Telephone, page 5-4.)
Note
Note
Note
1
2
3
5-2
If Easy Receive is OFF and an original is in the ADF, lift the handset of an
external or extension phone, press Start, then 2 to activate the MFC.
If you’ve set the feature to ON, but your MFC doesn’t automatically connect a
fax call when you lift an external or extension phone handset, press the Fax
Receive code 5 1.
If you send faxes from a computer on the same phone line and the MFC
intercepts them, set Easy Receive to OFF.
Press Function, 1, 2, 2.
Use
or
to select ON or OFF and press Set.
Press Stop to exit.
SETUP RECEIVE
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage,
regardless of the size of the paper (up to legal) in your MFC. If you choose
AUTO, your MFC chooses the level of reduction for you.
1
2
3
Press Function, 1, 2, 4.
4.REDUCTION
Use
or
to select the reduction
ratio you want—AUTO, 100%, 88%,
83% or 70% and press Set. Choose
100% if you don’t want a reduction.
Press Stop to exit.
Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 88%
A4, select 83%
legal size, select 70%
If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 88%
If your paper is A4 (8.2" x 11.6"), and the incoming fax is
letter size, select 100%
A4 size, select 88%
legal size, select 70%
Setting Paper Size
You can use three sizes of paper for printing your faxes — letter, legal and A4.
When you change the kind of paper you have loaded in the MFC, you will need
to change the setting for paper size, so your MFC will know how to fit the
incoming fax on the page. You can also select the level of page reduction to fit
on the paper in your MFC.
1
2
Press Function, 1, 2, 5.
3
Press 1 to change the reduction setting
—OR—Press 2 to go to Step 5.
4
Press
or
to select AUTO, 100%,
88%, 83% or 70% and press Set.
5
Press Stop to exit.
5.PAPER
Press
or
to select LETTER,
LEGAL or A4, and press Set.
CHANGE REDUCTION
1.YES 2.NO
SETUP RECEIVE
5-3
Advanced Receiving Operations
Operation from Extension Telephone
If you answer a fax call on an extension phone or on an external phone in the
EXT. jack, you can make your MFC take over by using the Fax Receive Code.
When you press the Fax Receive Code 5 1, the MFC starts to receive a fax.
(See Easy Receive, page 5-2.)
If you answer a call at an extension or external phone, and no one is on the line,
assume you’re receiving a fax. At an extension phone, press 5 1, wait for fax
receiving tones (chirps), then hang up. At an external phone, press 5 1 and
wait for the phone to be disconnected (the LCD shows RECEIVE) before you
hang up. (Your caller will have to press Start to send the fax.)
Changing the Fax Receive Code
The preset Fax Receive Code (
systems.
Note
5 1) might not work with some telephone
If you are always disconnected when accessing your external TAD remotely,
try changing the Fax Receive Code from 5 1 to # # #.
1
2
Press Function, 1, 2, 3.
Press
or
to select ON (or OFF)
and press Set.
REMOTE ACT.:ON?
3
If you want to, enter a new Fax Receive
Code, then press Set.
FAX RECEIVE: * 51
4
Press Stop to exit.
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a fax in the
memory when you are at your MFC. (See Setting Fax Storage, page 8-2.)
1
2
3
5-4
Press Function, 1, 7, 4.
Press Start.
After printing is finished, press Stop to exit.
SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another fax machine. You can
use your MFC to “poll” other machines, or you can have someone poll your
MFC.
All parties involved in polling must set up their fax machines to accommodate
polling. When someone polls your MFC to receive a fax, they pay for the call;
if you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax from it.
1
Press Function, 1, 2, 6.
2
Press
or
to choose ON
and press Set.
3
4
Enter the fax number you are polling.
Press Start.
The LCD shows DIALING.
POLLING RX:OFF?
SELECT <- -> & SET
ENTER FAX NO.
PRESS
START KEY
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single operation.
Afterward, a Sequential Polling Report will be printed.
1
Press Function, 1, 2, 6.
2
Press
or
to select Polling ON
and press Set.
3
Specify the destination fax machines you
wish to poll, using One Touch, Speed
Dial, a Group or the dial pad. You must
press Set between each location.
ENTER FAX NO.
P RESS START KEY
4
Press Start.
ACCEPTED
Your MFC will poll each number or
group member in turn for a document.
DIALING
POLLING RX:OFF?
SELECT <- -> & SET
POLLING RX:ON?
SETUP RECEIVE
5-5
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit. (See Checking the Job Status, page 6-6.)
1
Press Function, 1, 4. Jobs waiting to be
4.REMAINING JOBS
sent from memory appear on the LCD. If
there are no jobs, the LCD shows “NO JOB WAITING”.
2
If you have more than two jobs waiting, press
want to cancel and press Set.
3
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4
Press Stop to exit.
5-6
SETUP RECEIVE
or
to select the job you
6
Setup Send
6
Before You Begin
You can send a fax from the ADF (Automatic Document Feeder) or from the
scanner glass.
Sending Faxes Using Multiple Settings
When you send a fax you can choose any
ACCEPTED
combination of the available settings:
OTHER
SETTINGS?
add a cover page and select a comment;
set the contrast or resolution; send using
1.YES 2.NO
overseas mode, or delayed fax timer,
polling transmission or real time transmission. After each function is accepted,
the LCD will ask if you want to enter other settings:
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and go to the
next step.
Faxing from the ADF (Automatic Document Feeder)
The ADF can hold up to 50 pages, feeding each one individually through the
MFC. Use standard (20 lb/75g/m2) paper when using the ADF and always fan
the pages well first.
Temperature:
68°F – 86°F (20°C – 30°C)
Humidity:
50% – 70%
Paper:
Xerox 4200 (20LB/LTR),
Xerox 4024 (24LB/LTR),
DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples, paper
clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric. (To
fax this kind of original, See Faxing from the Scanner Glass, page 6-2.)
■ Make sure documents written with ink are completely dry.
■ Originals to be faxed must be from 5.8 to 8.5 inches wide, and 5 to 14 inches
long.
SETUP SEND
6-1
1
Place the originals face up,
top edge first.
2
Adjust the paper guides to
fit the width of your
original.
3
4
Stagger the pages. Then
place them in the ADF,
until you feel the first page
lightly touch the feed roller.
Originals are
Face Up
in the ADF
Document
Stopper
Pull up the document stopper.
Faxing from the Scanner Glass
You can use the scanner glass to fax one page at a time or pages of a book.
Originals can be letter or A4 size (8.5 inches to 11.7 inches).
To use the scanner glass, the ADF must be empty.
1
2
Lift the document cover.
3
Close the document cover.
Using the document
guidelines on the left,
center the original face
down on the scanner glass.
Original is
Face Down
on the Scanner
Glass
If the original is a book or is thick, do not slam the cover or press on it.
6-2
SETUP SEND
4
5
Dial the fax number, then press Start. The MFC starts scanning the first page.
6
Place the next page on the scanner
glass and press Set. The MFC starts scanning. (Repeat Step 6 for each
additional page.)
7
Press Start to begin dialing.
Note
To send a single page, go to Step 7
—OR—
To send multiple pages, go to Step 6.
MEMORY #01 100%
SET:NEXT PAGE
START:TO DIAL
Press Stop to cancel. If the original was scanned into memory, press 1 to
CLEAR it—OR—2 to EXIT.
If memory is full, and you are faxing a single page, it will be sent in real time.
You can fax a single color page from the scanner glass.
You cannot fax from the scanner glass when the MFC is sending, receiving or
printing a fax.
Fax Resolution
Before sending each original, press Fax Resolution repeatedly until the LED
for the resolution you want is lit. For standard, turn Fine & Photo lights off. (See
Multiple Resolution Transmissions, page 6-11.)
Standard—For most typed documents. (No lights)
Fine—Good for small print; transmits slower than standard resolution.
Photo—Use when document has varying shades of gray; slowest transmission
time.
Color fax—Use to send the original in color.
You can also change the fax resolution to S.Fine. Please see Multiple Resolution
Transmission, page 6-11.
Contrast
If your original is very light or very dark, you might want to set the contrast
accordingly. Use S.LIGHT to send a very light original. Use S.DARK to send a
very dark original.
1
2
3
4
5
6
Place the original face up in the ADF, or face down on the scanner glass.
Press Function, 1, 3, 3.
Press
or
to select AUTO, S.LIGHT or S.DARK and press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings and go to step
5.
Enter the fax number.
Press Start to send a fax.
SETUP SEND
6-3
Manual Transmission (With an External Telephone)
Manual transmission lets you hear the dial tone, ringing and fax receiving tones
before sending the fax.
1
2
3
Place the original face up in the ADF, or face down on the scanner glass.
4
5
When you hear the fax tone, press Start.
Pick up the handset of the external phone and listen for a dial tone.
Enter the fax number you want to call. (You can enter the digits using the dial
pad, One Touch, Speed Dial or Search). (See One Touch Dialing, page 7-4.)
Replace the handset of the external phone.
Automatic Transmission
This is the easiest way to send a fax.
1
2
Place the original face up in the ADF, or face down on the scanner glass.
3
Press Start.
Enter the fax number using the dial pad, One Touch, Speed Dial or Search.
(See Speed Dialing, page 7-4.)
Color Fax transmission
Your Multi-Function Center allows you to transmit a color fax.
1
2
3
4
Place the original face up in the ADF, or face down on the scanner glass.
Press Fax Resolution to select the Color Fax.
Enter the fax number using the dial pad, One Touch, Speed Dial or Search.
Press Start.
When you send a color fax, the MFC starts sending the fax without scanning
the original into memory.
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
redial the number.
1
2
Press Redial/Pause.
Press Start.
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial up to three times at 5 minute intervals.
6-4
SETUP SEND
Dual Access (Not Available for Color Fax)
You can place an original in the ADF and set temporary settings, dial a number,
and begin scanning the fax into memory—even when the MFC is receiving a
fax, sending a fax, or printing a fax from memory. The LCD shows the new job
number and available memory.
Note
1
2
3
Note
If you get a MEMORY FULL message while scanning the first page of a fax,
press Stop to cancel scanning. If you get a MEMORY FULL message while
scanning in a subsequent page, you’ll have the option to press Start to transmit
the pages scanned so far, or to press Stop to cancel the operation.
Place the original face up in the ADF.
Enter the fax number.
Press Start. The MFC starts scanning the original and the LCD shows the job
number (#XX) of the fax and how much memory is available. Then the machine
starts dialing. For the next fax, you can repeat steps 1 through 4 immediately.
Your MFC normally operates in Dual Access mode. However, to send a color
fax, you must override Dual Access and use Real Time Transmission.
The number of pages you can scan into memory varies with the data they
contain.
SETUP SEND
6-5
Real Time Transmission
When you are sending a fax, the MFC will scan originals into memory before sending.
Then, as soon as the phone line is free, the MFC will start dialing and sending the fax.
If memory becomes full, the MFC will send the document in real time, even if REAL
TIME TX is set to OFF.
Sometimes you may want to send an important document immediately, without
waiting for memory transmission. You can set REAL TIME TX to ON.
1
2
3
4
5
6
Place the original face up in the ADF, or face down on the scanner glass.
Press Function, 1, 3, 8.
8.REAL TIME TX
To change the default setting, press
or
REALTIME TX:ON?
to select ON (or OFF) and press Set.
Go to Step 5—OR—
For the next fax transmission only, press
or
to select NEXT FAX ONLY
and press Set.
For the next fax only, press
or
to select ON (or OFF) and press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings and go to
Step 6.
Enter fax number and press Start.
Color faxes will be sent in real time even if REALTIME TX is set to OFF.
Checking the Job Status
Check which jobs are still waiting in memory to be sent. (If no jobs are waiting,
the LCD shows NO JOB WAITING.)
(See Canceling a job in Memory below.)
1
2
3
6-6
Press Function, 1, 4.
If you have multiple jobs waiting, press
Press Stop to exit.
SETUP SEND
or
to scroll through the list.
Canceling a Job in Memory
You can cancel tasks you’ve scheduled, such as a Polled Transmit job or faxes
waiting to be sent from memory. (See Checking the Job Status, page 6-6.)
1
Press Function, 1, 4. Any waiting jobs
appear on the display. If no jobs are
waiting, the LCD shows NO JOB
WAITING.
4.REMAINING JOBS
2
If you have more than two jobs waiting, press
want to cancel and press Set.
—OR—
If you have only one job waiting, go to step 3.
3
Press 1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4
Press Stop to exit.
or
to select the job you
Basic Sending Operations
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover page
includes the name stored in the One Touch or Speed Dial memory. If you’re
dialing manually, the name is left blank. (See One Touch Dialing and Speed
Dialing, page 7-4.)
The cover page shows your Station ID, and the number of pages you’re sending.
If you have Cover page Setup set to ON, the number of pages remains blank.
(Function, 1, 3, 1.) (See Setting Station ID, page 4-1.)
You can select a comment to include on your cover page:
1.COMMENT OFF
2.PLEASE
CALL
3.URGENT
4.CONFIDENTIAL
Instead of using one of the comments above, you can enter up to two customized
messages, each 27 characters long:
5.(USER DEFIND)
6.(USER
DEFIND)
Note
Use the chart on page 4-2 to help enter characters. (See Composing Your Own
Comments, page 6-8.)
Most of the SETUP SEND functions are temporary settings that allow you to
make adjustments for each fax you send. However, the Cover Page Setup and
Cover Page Message functions are set up in advance and will change the default
settings.
SETUP SEND
6-7
Composing Your Own Comments
You can set up two custom comments.
1
2
Press Function, 1, 3, 2.
3
Use the dial pad to enter your customized comment and press Set.
(See Entering Text, page 4-2.)
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit.
Press
or
to choose position 5 or 6 for your customized comment
and press Set.
Cover Page For Next Fax Only
Note
Make sure the Station ID is set up. (See page 4-1.) This feature does not work
without the Station ID.
You can set the fax to send a cover page with a particular fax. This cover page
will include the number of pages in your original.
1
2
3
4
5
Place the original face up in the ADF, or face down on the scanner glass.
6
Enter two digits to indicate the number of pages you are sending, and press Set.
(Enter 0 0 to leave the number of pages blank.) If you make a mistake, press
to back up and re-enter the number of pages.
7
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and go to
Step 8.
8
9
Enter the fax number you’re calling.
Press Function, 1, 3, 1.
When the screen displays NEXT FAX ONLY?, press Set.
Press
or
to select ON (or OFF) and press Set.
Press
or
to select one of the standard or custom comments
and press Set.
Press Start.
Always Send Cover Page
Make sure Station ID is set up. (See page 4-1.) This feature does not work
without the Station ID.
You can set the MFC to send a cover page whenever you send a fax. The number
of pages in your fax is not included when you use this setting.
1
2
6-8
Press Function, 1, 3, 1.
Press
or
to select COVERPAGE:ON? and press Set.
SETUP SEND
3
If you selected ON, press
comments and press Set.
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 to exit if you are finished choosing settings.
to select one of the standard or custom
or
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can print the
sample page and attach it to your fax.
1
2
3
Press Function, 1, 3, 1.
Press
or
to select PRINT SAMPLE? and press Set.
Press Start. Your MFC prints a copy of your cover page:
-- -- -- COVER PAGE -- -- -TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1
2
3
Place the original face up in the ADF, or face down on the scanner glass.
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings and go to Step 5.
5
6
Enter the fax number you’re calling.
Press Function, 1, 3, 5.
5.OVERSEAS MODE
Press
or
to select ON (or OFF)
and press Set.
Press Start.
SETUP SEND
6-9
Delayed Fax (Not Available for Color Fax)
During the day you can store up to 50 faxes in memory for delayed sending.
Transmission of these messages will begin at the time of day you enter in
Step 3. In Step 3 the LCD will display the time you entered last. Press Set to
accept it, or enter another time for this fax.
1
2
Place the original face up in the ADF, or face down on the scanner glass.
3
Accept the displayed time or enter another time for this fax and press Set.
(For example, enter 19:45 for 7:45 PM.)
4
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings and go to
Step 6.
5
6
Enter the fax number.
Press Function, 1, 3, 6.
6.DELAYED FAX
Press Start.
The MFC starts scanning the document into memory. It will wait until the time
you have entered to send the fax.
The number of pages you can scan into memory varies with the data they
contain.
Delayed Batch Transmission
(Not Available for Color Fax)
Before sending the delayed faxes, your MFC will economize by sorting all the
documents in memory by destination and scheduled time. All delayed faxes
scheduled at the same time to the same fax number will be sent as one
transmission.
1
2
Press Function, 1, 3, 9.
3
Press Stop to exit.
6 - 10
Press
or
to select ON (or OFF)
and press Set.
SETUP SEND
BATCH TX:ON?
SELECT <- -> & SET
Multiple Resolution Transmission
(Not Available for Color Fax)
Use this feature to select separate resolution settings for each page of the fax
you’re sending. This could be useful if you’re sending a fax with photos and
letters, or some pages with small print and others with normal print. Resolution
settings return to STANDARD after the fax is sent.
1
2
3
4
5
6
7
8
Place the original face up in the ADF, or face down on the scanner glass.
Press Function, 1, 3, 4.
Press
or
to select resolution for page 1, then press Set.
Repeat Step 3 for subsequent pages.
Press Stop when you’re finished.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings, and go to
Step 7.
Enter the fax number you’re calling.
Press Start.
STANDARD—For most typed documents.
FINE—Good for small print; transmits slower than standard resolution.
S.FINE—Good for small print or art work; transmits slower than fine
resolution.
PHOTO—Use when original has varying shades of gray and for photographs;
slowest transmission time.
Setting Up Polled Transmit
(Not Available for Color Fax)
Polled Transmit is when you set up your MFC to wait with an original in the
ADF so another fax machine can retrieve it.
1
2
Place the original to be retrieved face up in the ADF.
3
4
Press
5
Press Start and wait for the fax to be polled.
Press Function, 1, 3, 7.
or
POLLED TX:OFF?
SELECT <- -> & SET
to choose ON and press Set.
Press 1 if you want to select additional settings. The LCD returns to the SETUP
SEND menu—OR—Press 2 if you are finished choosing settings.
SETUP SEND
6 - 11
7
Auto Dial Numbers and
Dialing Options
7
Storing Numbers for Easy Dialing
You can set up your MFC to do three types of easy dialing: One Touch, Speed
Dial and Groups for Broadcasting faxes.
If you loose electrical power, auto dial numbers in memory will NOT be lost.
Storing One Touch Dial Numbers
You can store 8 fax/phone numbers that you can dial by pressing one key (and
Start). You also can store names with these numbers. When you press a One
Touch dial location, the LCD shows the name or number as the call is dialed.
(See One Touch Dialing, page 7-4.)
One Touch keys are not the dial pad keys. They are the 4 keys (numbers 1–4)
located on the left side of the control panel.
Numbers 5-8 are accessed by holding down Shift while you press the
appropriate One Touch key.
1
2
Press Function, 1, 5, 1.
3
Enter a number (up to 20 digits) and press Set. If you want to enter a pause in
the dialing sequence (for example, to wait for an “outside line”), press
Redial/Pause as you’re entering the digits. Pressing Redial/Pause enters a
3.5 second pause when the number is dialed, and a dash appears on the LCD.
4
Use the dial pad to enter the name (up to
NAME:
15 characters) and press Set. You can
use the chart on page 4-2 to help you
enter letters—OR—To store the number without a name, press Set.
5
Press
Press the One Touch key where you want to store a number. To store a number
in locations 5–8, press Shift, then press a key.
(One-Touch key 1 is pre-programmed for Brother fax-back system, USA only.
You can override it if you wish.) The LCD shows the location you selected.
or
to select the type of number and press Set.
FAX
a fax only number
TEL
a telephone (voice) number
FAX/TEL both a fax and telephone (voice) number
6
Return to Step 2 to store another One Touch number—OR—Press Stop to exit.
When you dial an AUTO DIAL number, the LCD shows the name you’ve
stored, or, if you haven’t stored a name, the number you’ve stored.
7-1
AUTO DIAL NUMBERS AND DIALING OPTIONS
Note
If you need to store a pause longer than 3.5 seconds, press Redial/Pause two
or more times.
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only four keys
(and Start). The MFC has 100 Speed Dial locations.
1
2
Press Function, 1, 5, 2.
SPEED-DIAL? #
Use the dial pad to enter a two-digit
location (00-99) and press Set.
#05:
ENTER & SET
3
Enter the number (up to 20 digits)
and press Set.
4
Use the dial pad to enter the name (up to
NAME:
15 characters) and press Set. You can
use the chart on page 4-2 to help you
enter letters—OR—Press Set and go to Step 6 to store the number without a
name.
5
Press
or
to select the type of number and press Set.
FAX
A fax number
TEL
A telephone (voice) number
FAX/TEL Both a fax and telephone number
6
Return to Step 2 to store another Speed Dial number—OR—Press Stop to exit.
Even if you lose electrical power, numbers stored in memory will not be lost.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the LCD shows the current name stored there, then
prompts you to either
1. CHANGE—OR—2. EXIT.
1
2
Press 1 to change the number stored, or press 2 to exit without making a change.
Enter a new number and press Set.
• If you want to erase the whole number, press Stop when the cursor is to
the left of the digits. The letters above and to the right of the cursor will
be deleted.
or
to position the cursor under
• If you want to change a digit, use
the digit you want to change, then type over it.
3
Follow the directions beginning at Step 4 in Storing One Touch Numbers and
Storing Speed Dial Numbers.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-2
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Group key (and Start). First, you’ll need to store
each fax number as a One Touch or Speed Dial number. Then, you can combine
them into a Group. Each Group uses up a One Touch key. Finally, you can have
up to six small Groups, or you can assign up to 107 numbers to one large Group.
(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers,
page 7-2 and Broadcasting, page 7-4.)
1
Press Function, 1, 5, 3.
SELECT ONE-TOUCH
2
Select a One Touch key where you wish
to store the Group number. (For example,
press One Touch key 2.)
SETUP GROUP:GO
ENTER & SET
3
Use the dial pad to enter the Group number and press Set.
(For example, press 1 for Group 1.)
4
To include One Touch or Speed Dial
G01:*O5#O9
numbers in the Group, enter them as if
you were dialing. For example, for One
Touch number 5, press One Touch key 5. For Speed Dial location 09, press the
Search/Speed Dial button, then press 0, 9 on the dial pad. The LCD shows
05, #09.
5
Press Set to accept the numbers for this
group.
6
Use the dial pad and the chart on page
4-2 to enter a name for the group and press Set.
(For example, NEW CLIENTS.)
7
Press Stop to exit.
NAME:
ENTER & SET
You can print a list of all One Touch and Speed Dial numbers.
(See Printing Reports, Chapter 9.)
7-3
AUTO DIAL NUMBERS AND DIALING OPTIONS
Dialing Options
When you dial using an auto dial number, the LCD displays the name you’ve
stored, or, if you haven’t stored a name, the fax number you’ve stored.
One Touch Dialing
1
2
Place the original face up in the ADF, or face down on the scanner glass.
3
Press Start.
Press the One Touch key of the location you want to call.
(See Storing One Touch Dial Numbers, page 7-1.)
If you try to use a One Touch location with no number stored in it, you will hear
a warning sound, and the LCD shows NOT REGISTERED. The display returns
to normal after 2 seconds.
Speed Dialing
1
2
3
Place the original face up in the ADF, or face down on the scanner glass.
Press Search/Speed Dial, press #, then press the two-digit Speed Dial
location. (See Storing Speed Dial Numbers, page 7-2.)
Press Start.
Broadcasting (Not Available for Color Fax)
Broadcasting is automatically sending the same fax message to multiple fax
numbers. Using the Set key, you can include Groups, One Touch locations,
Speed Dial locations and up to 50 manually dialed numbers. If you did not use
up any locations for Groups, access codes or credit card numbers, you can
“broadcast” faxes automatically to up to 158 different locations from the MFC.
However, available memory will vary with the types of jobs in memory and the
numbers of locations used for broadcasting. If you broadcast to more than the
maximum locations available, you will not be able to set up transmissions using
dual access and the timer.
Although the easiest way to broadcast is to press Group keys, you can include
One Touch, Speed Dial, and manually dialed numbers in the same broadcast.
You must press Set between each of these locations. Use Search to help you
choose the numbers easily. (See Setting Up Groups for Broadcasting, page 7-3.)
This feature is NOT available for faxing images in color.
After the broadcast is finished, a Broadcast Report will be printed to let you
know the results.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-4
■ To stop the broadcasting in progress, press Stop. The LCD asks if you want to
cancel all locations or only the location that is being sent.
■ Enter the long dialing sequence numbers as you normally would, but keep in
mind that each key counts as one location, so the number of locations you can
call becomes limited.
■ If the line is busy or for some other reasons a connection could not be made
while broadcasting, the MFC will redial the number automatically.
■ If the memory is full, press Stop to abort the job or press Start to send the
portion that is in the memory (if more than one page has been scanned).
1
2
Place the original face up in the ADF, or face down on the scanner glass.
3
4
Press Set. You will be prompted to press the next number.
5
6
Press Set.
7
Press Start.
Enter a number using One Touch, Speed Dial, a Group number or Search.
Example: Group number
Enter the next number.
Example: Speed Dial
Enter the fax number.
Example: Manual dialing, using the dial pad.
Your MFC will read the original into memory and then start sending faxes to the
numbers you entered.
Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance carriers
when you make a call. Rates may vary depending upon the time and destination.
To take advantage of low rates, you can store access codes or long-distance
carriers as One Touch or Speed Dial numbers. You can store these long dialing
sequences by dividing them and setting them up on separate keys in any
combination. You can even include manual dialing using the dial pad. The
combined number will be dialed in the order you entered it, as soon as you press
Start. (See Storing One Touch Dial Numbers, page 7-1.)
For example:
You can store “555” on One Touch key 3 and “7000” on One Touch key 2. If
you press One Touch 3, 2, and Start, you can dial “555-7000”. To temporarily
change a number, you can substitute part of the number with manual dialing
using the dial pad. For example, to change the number to 555-7001 you could
press One Touch 3 and press 7, 0, 0, 1 using the dial pad.
Note
7-5
If you must wait for another dial tone at any point in the dialing sequence, store
a pause at that point in the number by pressing Redial/Pause. Each key press
adds a 3.5 second delay.
AUTO DIAL NUMBERS AND DIALING OPTIONS
Search
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically. (See Storing One Touch Dial
Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1
2
Place the original face up in the ADF, or face down on the scanner glass.
3
4
Press
Press Search/Speed Dial, then enter the first letter of the name you’re
looking for.
or
to search the memory.
Press Start, when the LCD shows the name you want to call.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Fax Redial
If you’re sending a fax manually and the line is busy, press Redial/Pause to
retry the number.
1
2
Press Redial/Pause.
Press Start.
If you’re sending a fax automatically and the line is busy, the MFC will redial
automatically up to three times, at 5 minute intervals.
Tone/Pulse (For Canada only)
If you have Pulse dialing service, but need to send tone signals (for example, for
telephone banking), follow the directions below. If you have Touch Tone
service, you will not need this feature to send tone signals.
1
2
3
Lift the handset of an external phone.
Press #. Any digits dialed after this send tone signals.
When you hang up, the MFC returns to pulse dialing service.
AUTO DIAL NUMBERS AND DIALING OPTIONS
7-6
8
Remote Fax Options
8
(Not Available for Color Fax)
Fax Forwarding/Paging
You cannot use Paging and Fax Forwarding at the same time.
You cannot use Paging and Fax Forwarding when Fax Storage is set to OFF.
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory, then dials the fax number you’ve programmed, and forwards the fax
message.
1
2
Press Function, 1, 7, 1.
Press
or
until the LCD shows
FAX FORWARD? and press Set.
FAX FORWARD?
3
The LCD prompts you to enter the
number of the fax machine where faxes
will be forwarded. Enter the forwarding
number (up to 20 digits) and press Set.
FWD#:
ENTER & SET
4
Press Stop to exit.
Programming Paging Number
When Paging is selected, your MFC dials the pager number you’ve programmed,
and dials your Personal Identification Number (PIN) when connected, to activate
your pager and let you know you have a fax message in the memory.
1
2
Press Function, 1, 7, 1.
Press
or
until the LCD shows
PAGING? and press Set.
PAGING?
3
Enter your pager phone number (up to 20
digits) followed by # # and press Set.
Do not include the area code if it is the
same as that of your MFC.
For example, 1 8 0 0 5 5 5 1 2 3 4 # #.
PAG#:
ENTER & SET
4
If your pager requires a PIN, enter the PIN, press #, press Redial/Pause, enter
your MFC telephone number, press # #, then press Set.
For example, 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
—OR—
If you do not need a PIN, press Redial/Pause, enter the fax number of your
MFC, then press # # and press Set.
For example, Redial/Pause 1 8 0 0 5 2 1 2 8 4 6 # #
8-1
REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)
Note
5
Press Redial/Pause for each 3.5 second delay, as needed.
Press Stop to exit.
You cannot change a Paging number or PIN remotely.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages from
another location, using Fax Forwarding, Paging, or Remote Retrieval functions.
The LCD will indicate when you have a fax stored in memory.
1
Press Function, 1, 7, 2. The LCD
prompts you to choose a fax LCD.
2
Press
or
to select ON (or OFF)
and press Set.
3
Press Stop to exit.
FAX STORAGE:OFF?
SELECT
& SET
If there are faxes in memory when you
ERASE ALL FAX?
turn the Fax Storage OFF, the LCD
1.YES 2.NO
prompts you to erase any faxes in
memory.
If you press 1, all fax data is erased and Fax Storage is turned off. If you press
2, data is not erased, and Fax Storage remains on.
(See Printing a Fax in Memory, page 5-4.)
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the MFC picks up your call, so
you can access features remotely. The access code is preset to 1 5 9 , but you
can change this. (See Operation from Extension Telephone, page 5-4.)
1
2
Press Function, 1, 7, 3.
3
Press Stop to exit.
Enter a three-digit number from 000 to 999 and press Set. The “ ” cannot be
changed. (Do not use the same digits that appear in your Fax Receive Code.)
REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)
8-2
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use the
Remote Retrieval Access Code and other button presses to retrieve fax
messages. Cut out the Remote Retrieval Access Card on the last page of this
manual and keep it in your wallet as an aid.
Using Remote Retrieval Access Code
1
2
Dial your fax number from a fax machine using touch tone.
3
The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No long beeps — No messages
4
The MFC then prompts you with two short beeps to enter a command. If you
wait longer than 30 seconds to enter a command, the MFC will hang up. If you
enter an invalid command, the MFC will beep three times.
5
6
Press 9 0 to reset the MFC when you’re finished.
Note
8-3
When your MFC answers, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
Hang up.
If your MFC is set to Manual mode, you can access it by waiting about 2
minutes, then entering the Remote Retrieval Access Code within 30 seconds.
REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)
Remote Commands
Follow the commands below to access features remotely. When you call the
MFC and enter your Remote Retrieval Access Code (1 5 9 ), the system will
signal you with two short beeps to enter a remote command.
Remote Commands
95
Operation Details
Changing Fax Forwarding
/Paging setting
1 OFF
2 Fax Forwarding
3 Paging
4 FAX FWD No.
6 Fax Storage ON
If you hear one long beep, the change is accepted. If you hear three
short beeps, you cannot change it because the conditions have not
been met (Example: registering paging number). You can register
your fax forwarding number by using 4. FAX FWD NO. (see page
8-5). Once you have registered the number, the MFC will change
automatically to FAXFWD:ON mode. Then retrieve a Memory
Status List by entering 961 (see page 8-4) to make sure that the
Fax Forwarding number you registered is correct in the List.
You can turn FAX STORAGE to ON or OFF.
7 Fax Storage OFF
96
Retrieve a fax
1 Memory Status List
2 Retrieve all faxes
3 Erase fax from the memory
97
You can check whether your MFC has received any faxes. If yes,
you will hear one long beep. If no, you will hear three short beeps.
Change Receive Mode
1 EXT. TEL/TAD
2 FAX
90
If you hear one long beep, you can erase fax message(s) from the
memory.
Check the Receiving Status
1 FAX
98
Enter the number of a remote fax machine to receive the Memory
Status List or stored fax message(s). (See page 8-5.)
Exit
If you hear one long beep, you can change the Receive Mode.
If you hear three short beeps, you cannot change it.
After a long beep, you can exit remote retrieval.
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if
you have any fax messages.
1
2
Dial your fax number.
3
4
When you hear two short beeps, use the dial pad to press 9 6 1.
Note
5
When you hear the beep, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
Using the dial pad, enter the number of the remote fax machine where you want
the Memory Status List forwarded (up to 20 digits), and then press # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
After you hear your MFC beep, hang up and wait.
Your MFC will call the remote fax machine. The remote fax machine will print
the Memory Status List.
REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)
8-4
Retrieving Fax Messages
1
2
Dial your fax number.
3
4
As soon as you hear two short beeps, use the dial pad to press 9 6 2.
Note
5
When you hear the beep, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
Using the dial pad, enter the number of the remote fax machine where you want
your fax messages forwarded (up to 20 digits), and then press # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
After you hear your MFC beep, hang up and wait.
Your MFC will call the remote fax machine. The remote fax machine will print
your fax messages.
Changing Fax Forwarding Number
You can change the default setting of your fax forwarding number from a
remote fax machine.
1
2
Dial your fax number.
3
4
When you hear two short beeps, use the dial pad to press 9 5 4.
Note
When you hear the beep, immediately enter your Remote Retrieval Access
Code (1 5 9 ).
Enter the new number of the remote fax machine where you want your fax
messages forwarded (up to 20 digits), then press # #.
You cannot use
pause, press #.
and # as dial numbers. However, if you want to store a
5
To retrieve the Memory Status List, when you hear two short beeps, use the dial
pad to press 9 6 1.
6
Use the dial pad to enter the number of the remote fax machine (up to 20 digits),
and then press # #.
7
After you hear your MFC beep, hang up and wait.
Your MFC will call the remote fax machine. The remote fax machine will print
the Memory Status List showing the new forwarding number.
8
Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 to reset it.
8-5
REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAX)
9
Printing Reports
9
MFC Settings and Activity
You can print the following lists and reports:
1.XMIT REPORT
Choose if you would like a Transmission
Verification Report printed after each fax
you send.
2.ACT.REPORT
Activity Report lists information about the
last 50 incoming and outgoing faxes. TX
means Transmit; RX means Receive.
3.AUTO DIAL
Lists names and numbers stored in One
Touch and Speed Dial memory, in
numerical order.
4.TEL.INDEX
Auto Dial List (above), alphabetically.
5.HELP
Help list for quick reference.
6.USER SETTINGS
Lists settings for INITIAL SETUP, SETUP
RECEIVE, SETUP SEND and PRINT
REPORTS. The settings for REMOTE
FAX OPT are included.
7.MEMORY STATUS
Lists summary information and amount of
occupied memory.
8.ORDER FORM
Prints an Accessories and Supplies Order
Form for ordering directly from Brother.
To Print a Report
1
2
Note
3
4
Press Function, 1, 6. (See Printing Reports, page 9-1.)
Enter the number of the report you want to print. For example, press 4 to print
the Telephone Index List.
For the Activity Report, also press
and press Set.
or
to select PRINT REPORT?
Press Start.
Press Stop to exit.
PRINTING REPORTS
9-1
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report lists the
name or fax number of the receiving party, the time and date of transmission,
and whether the transmission was successful.
Note
When the feature is OFF, the report prints automatically only if there’s an error
during transmission. If the report indicates NG, send the fax again.
When the feature is ON, the report is printed with every fax you send.
If you typically send multiple faxes to the same destinations, you may need a
reminder to identify each fax transmission, especially those you will have to
resend. You can select OFF+IMAGE (or ON+IMAGE) to print a portion of the
first page of the fax message on the report.
1
2
Press Function, 1, 6, 1.
3
Press Stop to exit.
Press
or
to select OFF, OFF+IMAGE, ON or ON+IMAGE
and press Set.
Activity Report Interval
You can set the MFC to print activity reports at a specific interval (6, 12, 24
hours, 2, 4 or 7 days). If you’ve set the interval to OFF, you can print the report
manually by following the steps in To Print a Report, page 9-1.
1
2
Press Function, 1, 6, 2.
3
Press
or
to choose your setting and press Set.
(If you choose 7 days, the LCD prompts you to choose the day at which to begin
the 7-day countdown.)
4
Enter the time to begin printing in 24-hour format and press Set.
(For example, enter 19:45 for 7:45 PM).
5
Press Stop to exit.
9-2
Press
or
to display:
INTERVAL? and press Set.
PRINTING REPORTS
INTERVAL?
10 Making Copies
10
Basic Copy Operations
Your Multi-Function Center allows you to make high-quality photocopies and
transparencies. Copies can be in black and white, one color, or full color.
Always make sure you have paper in the cassette before making copies. Do not
pull on the paper while copying is in progress.
Copy Keys
Making a Single Copy
1
2
3
4
Note
Place the original face up in the ADF, or face down on the scanner glass.
Press Mono Copy or Color Copy.
As needed, use Options and Enlarge/Reduce keys to change the settings.
Press Mono Copy or Color Copy
again. (Make sure it’s the same key that
you pressed in Step 2.)
COPYING
P.01
To stop the copy process and release the original, press Stop.
Multiple Copies (Using the ADF)
You can make multiple copies using the ADF. Unless you select SORT,
multiple copies will be STACKED (all copies of page 1, then all copies of pages
etc.). Use the Options key to select SORT (collated).
1
2
3
4
Place the original face up in the ADF.
Press Mono Copy or Color Copy.
As needed, use Options and Enlarge/Reduce to change the settings.
Using the dial pad, enter the number of copies you want.
For example, press 3, 8 for 38 copies.
To sort the copies, use the Options key.
(See Using the Options Key, page 10-4.)
MAKING COPIES
10 - 1
5
Note
Press Mono Copy or Color Copy again.
You must press the same button you pressed in Step 2.
Memory Full Message
If the memory becomes full while you
are making copies, the screen displays a
message:
MEMORY FULL P.01
COPY TO COPY
STOP TO ABORT
If the MEMORY FULL message appears while you are scanning the first page
of your original, press Stop to cancel. You will need to clear some faxes from
memory before you can continue. If you were scanning subsequent page(s),
press Mono Copy or Color Copy to print the scanned pages—OR—Press
Stop to cancel.
To gain extra memory, you can turn off Fax Storage (see page 8-2.)
—OR—Print fax messages in memory (see page 5-4.).
Multiple Copies (Using the Scanner Glass)
Use the Options key to choose additional settings: paper type, brightness, copy
quality, sort, and special copy options. For details about using the Options key,
please see Using the Options Key, page 10-4.
1
Lift the Document Cover.
White Film
Document
Cover
Scanner
Glass
2
Using the document guidelines on the left, center the original face down on the
scanner glass.
3
4
Press Mono Copy or Color Copy.
Using the dial pad, enter the number of copies you want (up to 99) and press
Set. For example, press 3, 8 for 38 copies. The MFC starts scanning the
original.
To sort the copies, use the Options key. (See Using the Options Key, page 10-4)
10 - 2
MAKING COPIES
If you get a MEMORY FULL message, you may be able to make multiple
copies if you first print incoming faxes in memory and restore the memory to
100%.
5
Place the next page to be copied on the
scanner glass and press Set.
6
Press Mono Copy or Color Copy again.
(You must press the same key that you pressed in Step 3.)
SET:NEXT SCAN
COPY:TO END
Temporary Copy Settings
You can improve your copies by using the Copy keys: Enlarge/Reduce and
Options. These setting are temporary, and the MFC returns to its default
settings when you finish copying. You can try different combinations of settings
for best results.
Using the Enlarge/Reduce Key
1
2
3
4
5
Place the original face up in the ADF, or face down on the scanner glass.
Press Enlarge/Reduce.
ELG/RDC:100%
THEN COPY OR SET
Press
or
to choose an
enlargement or reduction ratio and press
Set.
You can reduce to 93%, 87%, 75%, 50% or 25% of the original size
—OR—
You can enlarge to 120%, 125%, 150%, 200% or 400%
—OR—
You can select ZOOM and press Set, then use the dial pad to enter an
enlargement or reduction ratio between 25% and 400% and press Set. For
example, press 5, 3 to enter 53%.
Press Mono Copy or Color Copy.
Using the dial pad, enter the number of copies and press Set.
—OR—
To accept the default (01), press Set.
MAKING COPIES
10 - 3
■ When selecting a reduction ratio, you will need to know the size of the paper
you registered in Function 1-2-5.
Note
If you want to make a copy the same size as the original, you should choose a
reduction of 93%. (For example, if you make a copy from letter to letter, you
should choose a reduction of 93%.)
Selecting a Fixed Reduction Ratio:
Original
the size of…
Paper
size is…
Recommended reduction
ratio is…
LETTER DOCUMENT
LETTER
93%
LEGAL
100%
LETTER
87%
A4 DOCUMENT
LEGAL DOCUMENT
LETTER
75%
LEGAL
93%
You can copy on Letter, Legal and A4 size paper only.
Using the Options Key
The Options key changes the settings for paper type, brightness, quality and
special copy options for the next fax only. These options will be displayed in
the order of the chart below.
Press Options:
COPY:PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
COPY:BRIGHTNESS
–
COPY:QUALITY
QUALITY:DRAFT
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:PHOTO
COPY:OPTIONS
OPTIONS:STACK
COLOR:OFF
OPTIONS:SORT
COLOR:OFF
OPTIONS:2 IN 1
OPTIONS:4 IN 1
OPTIONS:POSTER
10 - 4
MAKING COPIES
+
1
2
3
Place the original face up in the ADF, or face down on the scanner glass.
Press Options.
Press
or
to select COPY:PAPER TYPE, COPY:BRIGHTNESS,
COPY:QUALITY or COPY:OPTIONS, and press Set.
If you selected the COPY:PAPER TYPE:
If you use premium paper, the copy quality will be improved. For best results,
we recommend using Brother special paper.
4
Press
or
to select the type of paper you are using (PLAIN, INK JET,
GLOSSY, PHOTO or TRNSPRNCY), and press Set.
Brother coated paper is ink jet paper.
Note
If you are using non-Brother ink jet paper or Brother coated paper, select
INK JET.
If you selected INK JET:
5
Press
or
to select BROTHER (BP72CL) or OTHER (non-Brother ink jet)
paper type, and press Set.
To select COPY:BRIGHTNESS:
6
7
Repeat Step 3.
Press
to make a lighter copy—OR—press
and press Set.
to make a darker copy,
To select COPY:QUALITY:
8
9
Note
Repeat Step 3.
Press
or
to select DRAFT, NORMAL, HIGH or PHOTO,
and press Set.
See Choosing the Quality, page 10-7.
To select special COPY:OPTIONS:
10
11
Repeat Step 3.
Press
or
to select STACK, SORT, 2 IN 1, 4 IN 1, or POSTER,
and press Set.
MAKING COPIES
10 - 5
2in1
4in1
Poster
You can create a poster size copy of a photograph.
Poster size copy can be made only by using scanner glass.
12
13
Press Mono Copy or Color Copy.
14
Press Mono Copy or Color Copy.
10 - 6
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3, 8 for 38 copies.
MAKING COPIES
Choosing the Quality
The copy quality can be NORMAL, HIGH, PHOTO, or DRAFT:
DRAFT:
Fast copy speed and lowest ink consumption. Use DRAFT
to save time (documents to be proof-read, large documents,
or many copies).
NORMAL:
Recommended mode for ordinary printouts. Good copy
quality with adequate copy speed.
HIGH:
Better copy quality than normal and faster copy speed than
PHOTO.
PHOTO:
Use this mode to copy precise images such as photographs.
PHOTO uses the highest resolution and slowest speed.
MAKING COPIES
10 - 7
Changing Default Copy Settings
Press Function, 3 to change default settings for Copy mode. These settings
will remain until you change them again by pressing Function. Adjust the
colors using the Color Adjustment, Brightness, and Contrast settings.
By pressing a number, you can adjust copy settings as shown in the following
chart. Press
or
to scroll through the options for each setting. Press Set
to save your selection. Press Stop to exit—OR—Press
to select the next
setting you want to change.
Press Function and 3:
1.PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
2.QUALITY
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:PHOTO
QUALITY:DRAFT
3.COLOR ADJUST
COLOR:RED
R: –
+
COLOR:GREEN
G: –
+
COLOR:BLUE
B: –
+
4.CONTRAST
–
5.ONE COLOR
COLOR:OFF
+
COLOR:CYAN
COLOR:MAGENTA
COLOR:YELLOW
10 - 8
MAKING COPIES
is default
Paper Type
1
Press Function, 3, 1.
1.PAPER TYPE
2
Press
or
to select the type of
paper and press Set.
PAPER:PLAIN
• If you use Brother coated paper for 720
dpi (BP72CL), select INK JET, then
select BROTHER.
• If you use non-Brother ink jet paper,
select INK JET, then select OTHER.
3
When the LCD shows the type of
INK JET paper, press Set. If you did
not select INK JET, skip to Step 4.
4
Press Stop to exit.
Note
PAPER:INK JET
PAPER:GLOSSY
PAPER:PHOTO
PAPER:TRNSPRNCY
The MFC ejects paper with printed surfaces face up onto the paper tray in the
front of the MFC. When you use transparencies, remove each sheet
immediately, to prevent a paper jam or curled sheets.
Copy Quality
1
Press Function, 3, 2.
2.QUALITY
2
Press
or
to select the copy
quality and press Set.
QUALITY:NORMAL
3
Press Stop to exit.
QUALITY:HIGH
QUALITY:PHOTO
QUALITY:DRAFT
Color Adjustment
1
2
Press Function, 3, 3.
3
Press
or
to adjust the degree of
color and press Set.
Light
R: –
+
Return to Step 2 to select the next color
—OR—Press Stop to exit.
G: –
+
B: –
+
4
3.COLOR ADJUST
Press
or
to select RED,
GREEN, or BLUE and press Set.
MAKING COPIES
Dark
10 - 9
Copy Contrast
You can change the contrast to make the image sharper and more vivid.
1
2
Press Function, 3, 4.
3
Press Stop to exit.
Press
to decrease contrast—OR—Press
and press Set.
to increase contrast
Single Color (One Color)
For black and white originals, you can select a single color (instead of black) as
the default to be used when you press Mono Copy. OFF is the setting for
Black.
1
Press Function, 3, 5.
5.ONE COLOR
2
Press
or
to select a copy color
and press Set.
COLOR:OFF
3
Press Stop to exit.
COLOR:CYAN
COLOR:MAGENTA
COLOR:YELLOW
10 - 10
MAKING COPIES
Legal Limitations
Color reproductions of certain documents are illegal and may result in either
criminal or civil liability. This memorandum is intended to be a guide rather
than a complete listing of every possible prohibition. In case of doubt, we
suggest that you check with counsel as to any particular questionable
documents.
The following documents issued by the United States/Canadian Government or
any of its Agencies may not be copied:
• Paper money
• Bonds or other certificates of indebtedness
• Certificates of Deposit
• Internal Revenue Stamps (canceled or uncanceled)
• Selective Service or draft papers
• Passports
• United States/Canadian Postage Stamps (canceled or uncanceled)
• Food Stamps
• Immigration Papers
• Checks or drafts drawn by Governmental agencies
• Identifying badges or insignias
Copyrighted works cannot be copied; however, sections of a copyrighted work
can be copied for “fair use.” Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under
certain state/provincial laws.
MAKING COPIES
10 - 11
11 Walk-Up Video Printing
11
Getting Started
Walk-Up Video Printing lets you use
your MFC, connected to your
camcorder, digital camera, video
game, or VCR, to view a video on the
attached equipment. The video signal
and the output you create are NTSC
(National Television System
Committee). This is not compatible
with any other standard.
With no documents in the feeder,
plug the cable from your video
camera’s Video Out jack into the
MFC’s RCA pin jack. Play the video.
Some camcorders, digital cameras, video games or VCRs do not correctly
conform with NTSC standards. Then you would not be able to capture video
signals.
You can do video printing on only Letter, Legal and A4 size paper.
Auto Switch
Whenever you connect video equipment to the MFC and turn the video signal
on, the MFC’s Copy keys automatically switch to video printing mode.
Video Keys
The LCD will show:
VIDEO:PRESS COPY
CAPTURE READY
As soon as you turn off the video equipment or disconnect it, the Copy Keys
return to normal copy mode.
You cannot access video printing mode if you have too much in memory.
11 - 1
WALK-UP VIDEO PRINTING
Color Video Printing
1
With no originals in the ADF, plug the cable from your video camera’s Video
Out jack into the MFC’s RCA pin jack.
2
Play the video. When the MFC begins
receiving the video signals, the MFC’s
LCD shows:
3
Press Color Copy when you see the picture you want to capture and print. The
MFC begins printing, and beeps when printing is complete.
VIDEO:PRESS COPY
CAPTURE READY
If the MFC is not receiving video signals, Color Copy will not work.
However, if there is an original in the ADF, the MFC will print a color copy of
it.
Black & White Video Printing
For Black and white video printing, follow the steps for Color Video Printing,
using Mono Copy instead of Color Copy.
WALK-UP VIDEO PRINTING
11 - 2
Temporary Video Print Setting
You can quickly improve the copy quality of video printouts by using the
Options key.
These settings are temporary, and the MFC returnd to its default settings when
you finish printing. You might want to try different combinations of settings to
see which best suits you needs.
Using the Options Key
The Options key changes the settings for paper type, video type, print size,
quality and brightness for the next video printing only. These options will be
displayed in the order of the chart below.
Press Options:
VIDEO:PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
VIDEO:VIDEO TYPE
VIDEO:MOVING
COLOR:OFF
VIDEO:STILL
VIDEO:PRINT SIZE
SIZE:4"X3"
SIZE:4"X3"X6
SIZE:5.75"X4.25"
VIDEO:BRIGHTNESS
–
VIDEO:QUALITY
QUALITY:NORMAL
COLOR:OFF
+
QUALITY:HIGH
is default
1
Make sure the ADF is empty. Plug the cable from your video camera’s Out jack
into the MFC’s RCA pin jack.
2
3
Press Options.
11 - 3
Press
or
to select VIDEO:PAPER TYPE, VIDEO:VIDEO TYPE,
VIDEO:PRINT SIZE, VIDEO:BRIGHTNESS and VIDEO:QUALITY
and press Set.
WALK-UP VIDEO PRINTING
If you selected the VIDEO:PAPER TYPE:
If you use premium paper, the copy quality will be improved. For best results,
we recommend using Brother special paper.
4
Press
or
to select the type of paper you are using (PLAIN, INK JET,
GLOSSY, PHOTO or TRNSPRNCY), and press Set.
Brother coated paper is ink jet paper.
Note
If you are using non-Brother ink jet paper or Brother coated paper, select
INK JET.
If you selected INK JET:
5
Press
or
to select BROTHER (BP72CL) or OTHER (non-Brother ink jet)
paper type, and press Set.
To select VIDEO:VIDEO TYPE:
6
7
Repeat Step 3.
Press
or
to select MOVING or STILL, and press Set.
To select VIDEO:PRINT SIZE:
8
9
Repeat Step 3.
Press
or
to to select 5.75" x 4.25", 4" x 3" or 4" x 3" x 6, and press Set.
To select VIDEO:BRIGHTNESS:
10
11
Repeat Step 3.
Press
to make a lighter copy—OR— press
press Set.
to make a darker copy, and
To select VIDEO:QUALITY:
12
13
Note
Repeat Step 3.
Press
or
to select NORMAL or HIGH and press Set.
See Choosing the Quality, page 10-7.
14
15
Press Mono Copy or Color Copy.
16
Press Mono Copy or Color Copy.
Using the dial pad, enter the number of copies you want (up to 99).
For example, press 3,8 for 38 copies.
WALK-UP VIDEO PRINTING
11 - 4
Changing Default Settings
Press Function and 4 to change default settings for video printing.
By pressing Function, 4 and a number, you can adjust video printing settings
as shown in the following chart. Press
or
to move through the selection
for each setting. Press Set to save your selection.
Press Function and 4:
1.PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
2.QUALITY
QUALITY:NORMAL
QUALITY:HIGH
3.VIDEO TYPE
VIDEO:MOVING
VIDEO:STILL
4.PRINT SIZE
SIZE:5.75"X4.25"
SIZE:4"X3"
SIZE:4"X3"X6
5.COLOR ADJUST
6.CONTRAST
COLOR:RED
R: –
+
COLOR:GREEN
G: –
+
COLOR:BLUE
B: –
+
–
+
is default
11 - 5
WALK-UP VIDEO PRINTING
Paper Type
1
2
Press Function, 4, 1.
1.PAPER TYPE
Press
or
to select the type of
paper and press Set.
PAPER:PLAIN
• If you are using Brother coated paper,
select INK JET, then select
BROTHER (in Step 3).
• If you are using non-Brother ink jet
paper, select OTHER (in Step 3).
PAPER:INK JET
PAPER:GLOSSY
PAPER:PHOTO
PAPER:TRNSPRNCY
• If you did not select INK JET, go to
Step 4.
3
4
When the LCD shows the type of INK JET paper, press Set.
Press Stop to exit.
Video Printing Quality
1
Press Function, 4, 2.
2.QUALITY
2
Press
or
to select the quality
and press Set.
QUALITY:NORMAL
3
Press Stop to exit.
QUALITY:HIGH
Video Type
Before you turn on the video signal, you must set the MFC to receive either a
moving or a still image. You can watch the video play on the video camera and
press Mono Copy or Color Copy when you see the frame you want to print.
1
2
Press Function, 4, 3.
3
Press Stop to exit.
Press
or
to select the type of
video and press Set.
3.VIDEO TYPE
VIDEO:STILL
VIDEO:MOVING
If you don’t have enough memory to process the selected video image, the print
quality may be poor even for a still frame.
WALK-UP VIDEO PRINTING
11 - 6
Print Size
1
2
Press Function, 4, 4.
4.PRINT SIZE
Press
or
to select the print size
you want and press Set.
SIZE:5.75"X4.25"
SIZE:4"X3"
3
SIZE:4"X3"X6
Press Stop to exit.
Printed Position
① 5.75" x 4.25"
➁ 4" x 3"
➂ 4" x 3" x 6
3"
4.25"
4"
5.75"
3"
4"
Video Printing Color Adjustment
1
2
Press Function, 4, 5.
5.COLOR ADJUST
Press
or
to select RED, GREEN,
or BLUE and press Set.
Light
3
Press
or
to adjust the degree of
color and press Set.
4
Return to Step 2 to select the next color to
adjust—OR—Press Stop to exit.
11 - 7
WALK-UP VIDEO PRINTING
Dark
R: –
+
G: –
+
B: –
+
Video Printing Contrast
You can change the Contrast to help an image look sharper and more vivid.
1
2
3
4
Press Function, 4, 6.
6.CONTRAST
Press
to decrease contrast.
—OR—
Press
to increase contrast.
Press Set.
–
+
Press Stop to exit.
Video Capture to PC
For instructions on using your MFC and computer for video frame capture,
please see Video Capture from the PC, page 17-10 or the
Multi-Function Link Pro® On-Line Documentation on the CD-ROM.
WALK-UP VIDEO PRINTING
11 - 8
12
Walk-Up PhotoCapture
Center™
12
Introduction
Your Brother MFC includes two media drives for use with popular digital
camera media: Compact Flash™ and SmartMedia™. The PhotoCapture Center™
feature of your MFC enables you to print digital photos from your digital
camera at high resolution for photo quality printing.You can also print color
video frames from a VCR, camcorder or digital camera using a standard NTSC
video port connection.
This unique feature of your Brother MFC allows you to capture video frames to
be stored on your PC, as well as to print, fax, save or integrate images into other
files quickly and easily.
Getting Started
1
Note
Insert the media card into the media drive (PhotoCapture Center™).
Please note that there are two slots on your MFC, one is for a
CompactFlash™ card, and the other is for a SmartMedia™ card.
Please note to use the media cards for 3.3 voltage only.
The top slot is for a CompactFlash™ Card, the bottom is for a SmartMedia™
Card. Insert the card by positioning the top of the card pointing to the left.
Firmly insert the card into the appropriate slot.
For CompactFlash™ Card
For SmartMedia™ Card
Media Card Indicator Lights:
■ LED light is on when the media card is inserted properly.
■ If LED is not on, the media card is not properly inserted.
■ If LED is blinking, the media card is being read or written.
12 - 1
WALK-UP PHOTOCAPTURE CENTER™
Caution
Do NOT unplug the power cord or remove the SmartMedia™ or
CompactFlash™ card from the PhotoCapture Center™ while the MFC is reading
the card (LED is flashing); you can loose your data or damage the card.
If both media cards are inserted at the same time, the PhotoCapture Center™
will only read the card that was installed first.
Note
To have access to the other card, you must first remove both cards, then insert
only the media card.
User settings are kept until the media card is removed.
DPOF Printing
DPOF stands for Digital Print Order Format. Major Digital Camera
manufacturers (Cannon Inc, Eastman Kodak Company, Fuji Photo Film Co.,
Ltd. and Matsushita Electric Industrial Co., Ltd.) created this standard to make
it easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to select on the
Digital Camera display the images and number of copies you wish to print.
When the memory card (CompactFlash™ or SmartMedia™) with DPOF
information is inserted into your Brother MFC, the images you selected will be
printed automatically.
1
Insert your media card into the appropriate slot.
The LCD shows:
S MEDIA ACTIVE
PRESS COLOR COPY
If there is a DPOF file on the card, the
LCD shows:
DPOR PRINT:YES?
SELECT <- -> & SET
If you want to change the settings for paper type, quality, print size and color
enhancement (True2Life), press Options. (See Using the Options Key, page 12-4.)
2
Press
or
to select DPOF
PRINT:YES? and press Set.
The LCD shows:
—OR—
If you want to print an Index
(thumbnails) or choose the images and
their print options now, select DPOF
PRINT:NO? and press Set. (For
details, see Printing the Index
(Thumbnails) the next page and Printing
Images, page 12-3.)
PRINTING
WALK-UP PHOTOCAPTURE CENTER™
12 - 2
Printing the Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (ie, 001, 002, 003, etc.).
It does not recognize any other numbers or files names that your digital camera
or PC have used to identify the pictures. You can print a thumbnail page (Index)
that shows all the pictures on the media card. Or, you can select only the images
you want to print and use the Options key to select paper type, quality, print size
and color enhancement.
The LCD shows:
S MEDIA ACTIVE
PRESS COLOR COPY
1
Press Color Copy.
The LCD shows:
1.INDEX 2.IMAGE
2
Press 1 to print the Index (thumbnails)
of all the images on your media card.
Printing Images
The LCD shows:
S MEDIA ACTIVE
PRESS COLOR COPY
1
Press Color Copy to select whether you
want to print a thumbnail page, or the
images from your media card.
1.INDEX 2.IMAGE
2
3
Press 2 to select individual images.
IMG:
ENTER & SET
Enter the image number. You can select
more than one image at the same time:
Press
for comma, (1 3 6 - meaning image 1, 3 and 6),
Press # to print in sequence (1#5 - meaning images 1 through 5).
4
If you want to change the paper type,
quality, print size or color enhancement
(True2Life), press Options.
(See Using the Options Key, page 12-4.)
—OR—
If you are ready to print, press
Color Copy.
PAPER TYPE
SELECT <- -> SET
5
Enter the number of copies you want,
then press Color Copy again.
NO.OF COPIES:01
ENTER & COPY KEY
12 - 3
WALK-UP PHOTOCAPTURE CENTER™
Using the Options Key
The Options key changes the settings for paper type, print size and color
enhancement. These options will be displayed in the order of the chart below.
Press Options:
PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
QUALITY
QUALITY:NORMAL
QUALITY:HIGH
QUALITY:PHOTO
PRINT SIZE
SIZE:5.75" X 4.25"
SIZE:4" X 3"
SIZE:4" X 3" X 6
SIZE:8" X 6"
COLOR ENHANCE
TRUE2LIFE:OFF
TRUE2LIFE:ON
1
2
is default.
Press Options.
Press
or
to select PAPER TYPE, PRINT SIZE or COLOR
ENHANCE, and press Set.
If you selected the PAPER TYPE:
If you use premium paper, the copy quality will be improved. For best results,
we recommend using Brother special paper.
3
Press
or
to select the type of paper you are using (PLAIN, INK JET,
GLOSSY, PHOTO or TRNSPRNCY), and press Set.
Brother coated paper is ink jet paper.
Note
If you are using non-Brother ink jet paper or Brother coated paper select
INK JET.
WALK-UP PHOTOCAPTURE CENTER™
12 - 4
If you selected INK JET:
4
Press
or
to select BROTHER (BP72CL) or OTHER (non-Brother ink jet)
paper type, and press Set.
To select QUALITY:
5
6
Note
Repeat Step 3.
Press
or
to select NORMAL, HIGH or PHOTO, and press Set.
See Choosing the Quality, page 10-7.
To select PRINT SIZE:
7
8
Repeat Step 3.
Press
or
to select 5.75" x 4.25", 4" x 3", 4" x 3" x 6 or 8" x 6"
and press Set.
To select COLOR ENHANCE:
9
10
Repeat Step 3.
Press
or
to select TRUE2LIFE:ON or TRUE2LIFE:OFF
and press Set.
If you want to turn on the color enhancement feature for the whole session, use the
Function key to select TRUE2LIFE:ON. (See Color Enhancement, page 12-8.)
11
Press Color Copy when you are ready
to enter the number of copies:
NO.OF COPIES:01
Select the number of copies and press Color Copy.
The PhotoCapture Center™ prints only in color. Black & White printing is not
available when using this feature.
Enlargement or reduction is not available while using the PhotoCapture Center™.
User settings are kept until a media card is inserted. The PhotoCapture Center™
automatically returns to its default setting when the media card is removed.
12 - 5
WALK-UP PHOTOCAPTURE CENTER™
Changing Default Settings
By pressing Function, 5 and a number, you can adjust the PhotoCapture
Center™ settings as shown in the following chart. Press the arrow keys
(
or
) to move through the option for each setting. Press Set to save your
selection.
Press Function 5:
1.PAPER TYPE
PAPER:PLAIN
PAPER:INK JET
INK JET:BROTHER
PAPER:GLOSSY
INK JET:OTHER
PAPER:PHOTO
PAPER:TRNSPRNCY
2.QUALITY
QUALITY:HIGH
QUALITY:PHOTO
QUALITY:NORMAL
3.BRIGHTNESS
-
+
4.CONTRAST
-
+
5.COLOR ADJUST
COLOR:RED
COLOR:GREEN
COLOR:BLUE
6.TRUE2LIFE
WHITE BALANCE
SHARPNESS
COLOR DENSITY
is default setting.
WALK-UP PHOTOCAPTURE CENTER™
12 - 6
Paper Type
1
2
Press Function, 5, 1.
1.PAPER TYPE
The LCD shows:
PAPER:PLAIN
Press
or
to select a paper type
and press Set.
PAPER:INK JET
• If you are using Brother coated paper,
select INKJET, then select
BROTHER (in Step 4).
• If you are using non-Brother ink jet
paper, select OTHER.
PAPER:GLOSSY
PAPER:PHOTO
PAPER:TRNSPRNCY
• If you did not select INK JET go to Step 4.
3
4
When the LCD shows the type of INK JET paper, press Set.
Press Stop to exit.
PhotoCapture Center™ Quality
1
Press Function, 5, 2.
The LCD shows:
2
Press
or
to select a quality
and press Set.
3
Press Stop to exit.
2.QUALITY
QUALITY:HIGH
QUALITY:PHOTO
QUALITY:NORMAL
Photo Brightness
You can adjust the brightness setting before making a copy.
1
2
3
Press Function, 5, 3.
Press
Press
to make a darker copy and press Set—OR—
to make a lighter copy and press Set.
Press Stop to exit.
Photo Contrast
You can choose the contrast setting for a copy. Greater contrast can help an
image look sharper and more vivid.
1
2
3
12 - 7
Press Function, 5, 4.
Press
Press
to decrease contrast and press Set—OR—
to increase contrast and press Set.
Press Stop to exit.
WALK-UP PHOTOCAPTURE CENTER™
Color Adjustment
1
2
Press Function, 5, 5.
Press
or
to select RED,
GREEN or BLUE and press Set.
3
Press
or
to adjust the degree of
color and press Set.
4
Return to Step 2 to select the next
color—OR—Press Stop to exit.
Light
Dark
R: –
+
G: –
+
B: –
+
Color Enhancement
1
2
Press Function, 5, 6.
Press
or
to select WHITE BALANCE and press Set.
To skip White Balance, press
3
4
Press
or
to select SHARPNESS or COLOR DENSITY.
to adjust the degree of White Balance and press Set.
Repeat Step 2 and Step 3 to adjust the degree of Sharpness and Color Density
—OR—Press Stop to exit.
■ White Balance
This setting adjusts the hue of the white sections of an image. Lighting, camera
settings and other influences will effect the appearance of white. The white
parts of a picture may appear to be slightly pink, yellow or some other color. By
using this adjustment you can correct this effect and bring the white sections
back to pure white.
■ Sharpness
This setting enhances the detail of an image. It is similar to adjusting the fine
focus on a camera. If the focus is off a small amount, you can not clearly see
the fine details of an image.
■ Color Density
This setting adjusts the total amount of color in the image. You can increase or
decrease the amount of color in an image to improve a picture that may appear
washed out or weak.
Understand Error Messages
Once you are familiar with the types of errors that might occur while you’re
using the PhotoCapture Center™, you can easily identify and troubleshoot
difficulties. When an error message appears on the LCD, the MFC will beep to
get your attention.
MEDIA ERROR—This message appears when you insert a media card that is
either bad or not formatted, or if there is a problem with the media drive. To
clear this error, remove the media card.
WALK-UP PHOTOCAPTURE CENTER™
12 - 8
NO FILE—After you press the Color Copy key, this message will appear if the
media card in the media drive does not contain a .JPG file, or if the DPOF print
file on the media card selects a .JPG image that is not on the card.
MEMORY FULL—This message appears when you are working with images
that are too large for the MFC’s memory.
PhotoCaputure Center™ Requirements
To avoid error conditions, please remember:
• The DPOF file on the media card must be in a valid format.
• The image file extension must be .JPG (JPEG, TIF and other image file
extensions will not be recognized).
• Walk-up PhotoCaputure Center™ printing must be performed separately from
PhotoCapture Center™ operations using the PC. (Simultaneous operation is not
available.)
When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all
the valid images, even if one or more images has been corrupted. Depending on
where the bad data occurs, a portion of a corrupted image may be printed.
Using PhotoCapture Center™ from your PC
(For Windows® Only)
Please see Using PhotoCapture Center™ from your PC (For Windows® Only),
Chapter 19.
For the complete manual of the PhotoCapture Center™ application,
see the On-Line Documentation on the CD-ROM.
12 - 9
WALK-UP PHOTOCAPTURE CENTER™
13
Setting Up the MFC and PC
to Work Together
13
Using the Brother Machine with Your PC
Multi-Function Link® Pro software (MFL Pro) turns your Brother machine into
a multi-function center, by enabling you to use your fax machine as a printer and
a scanner and to use it from Windows® applications in your computer.
MFC 9200 is a 6 in1 multi-function center. This machine has PC FAX, which
is faxing from Windows® on your PC. Install the Multi-Function Link® Pro and
other Brother software from the bundled CD-ROM.
Before you start the installation process, if you have previously installed
Brother Multi-Function Link® Pro software for another machine, uninstall it
first.
Before you install the Multi-Function Link® Pro, you must read
the README.WRI file in the root directory of the CD-ROM
for important last-minute installation information and
troubleshooting tips.
Before You Install Multi-Function Link® Pro
If you have a USB cable (For Windows® 98SE, 98, Windows® 2000 Professional and
Windows® ME users only), see Using a USB Cable to Connect the MFC to the PC,
page 13-17.
If you have a bi-directional IEEE-1284 compliant parallel cable, see Using a
bi-directional IEEE-1284 compliant to Connect the MFC to the PC, page 13-2.
Caution
It is important that you hook up your MFC to your computer before you install
the software.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 1
Computer Requirements
The following are the minimum computer requirements you need to set up and
operate the MFC drivers.
COMPUTER REQUIREMENTS
®
Windows
Operating
System
Speed
(or Higher)
RAM
HD
Space
CD-ROM
Speed
95, 98, 98SE
Pentium 75MHz
24MB (32MB rec.)
50MB
2X
NT 4.0
Workstation
Pentium 75MHz
32MB (64MB rec.)
50MB
2X
2000
Professional
Pentium 133MHz
64MB (128MB rec.)
50MB
2X
ME
Pentium 150MHz
32MB (64MB rec.)
50MB
2X
Use only a shielded parallel interface cable that is IEEE-1284 compliant
and/or a USB cable that is no longer than 6 feet long (1.8 meters).
Using a Bi-directional IEEE-1284 Compliant
Parallel Cable to Connect the MFC to the PC
(Using Windows® 95, 98, 98SE, ME,
Windows NT® Workstation Version 4.0 and
Windows® 2000 Professional)
IMPORTANT
To install the software using Windows NT® Workstation Version 4.0 or
Windows® 2000 Professional, you must be logged on as the Administrator.
Note
Note
Before you can connect the MFC to your computer, you must purchase a
bi-directional IEEE-1284 compliant parallel cable that is no longer than 6 feet
(1.8 meters).
If you are using USB cable, see Using a USB cable to Connect the MFC to the
PC on page 13-17.
Notice to PC User
A small filter core and cable tie are enclosed in the vinyl bag with your MFC.
PLEASE SAVE THESE PARTS. You will need them in the future if you
connect the MFC to a Personal Computer. For optimal performance, use a
bi-directional parallel cable with the enclosed Filter Core and Cable Tie.
13 - 2
SETTING UP THE MFC AND PC TO WORK TOGETHER
When you use a Personal Computer with your MFC, please attach the enclosed
Filter Core to a Bi-directional Parallel Cable.
How to Attach the Filter Core to a Bi-directional
Parallel Cable:
1
Attach the Cable Tie 2 inches or less from the Parallel Interface connector.
Cable Tie
Bi-directional
Parallel Cable
Cable Tie
Bi-directional
Parallel Cable
es
2 inch
to MFC
Parallel Interface
Connector
2
Attach the Filter Core between the Parallel Interface Connector and the Cable
Tie, pressing until you hear a click.
Filter Core
Cable Tie
Filter Core
to MFC
Bi-directional
Parallel Cable
3
Unplug the MFC power cord from the electrical outlet before connecting the
parallel interface cable.
4
Make sure the computer is turned off and unplugged from the electrical power
before you connect the interface cable.
5
Connect the parallel interface cable to the parallel interface port of the MFC and
secure the wire clips.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 3
6
Connect the interface
cable to the printer
port of the computer
and secure it with the
two screws.
For the location of
your computer’s
parallel printer port,
see the User’s Guide
for your computer.
7
Before plugging in your
computer and turning it
on, plug in the electrical
cord of the Brother
machine, then turn on
your PC.
Note
Note
Please follow the instructions for the operating system you are using.
Now insert the MFL Pro CD-ROM into your CD-ROM drive and begin the
installation of the Brother Drivers:
■ If you are using Windows® 2000 Professional, go to page 13-8.
■ If you are using Windows NT ® Workstation Version 4.0, go to page 13-12.
Using Windows® 95, 98, 98SE and ME
For Windows® 95 OSR2, 98, 98SE Users:
8
Note
13 - 4
When the Add New
Hardware Wizard
screen appears, click
Next.
Each operating system has different dialog box. Some text may be different
depending on the operating system you are using.
SETTING UP THE MFC AND PC TO WORK TOGETHER
For Windows® 95 Users:
9
Select “Driver from disk
provided by hardware
manufacturer” and click
OK.
—OR—
For Windows® ME Users:
9
Note
Select “Specify the location of
the driver (Advanced)” and
click Next.
The dialog boxes in Steps 10
to 18 are for Windows® 98SE.
10
Select (Recommended)
and click Next.
11
Insert the MFL Pro CD-ROM into your CD-ROM drive.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 5
12
Select Specify a
location and remove
the other check marks,
then click Browse to
locate the file.
13
Double-click the CD
icon and click the
“x:\w9x\para” folder.
(X:is the drive letter
for your CD-ROM
drive), then click OK.
14
Make sure Specify a
location is selected
and click Next.
13 - 6
SETTING UP THE MFC AND PC TO WORK TOGETHER
15
Make sure your printer
driver name is
displayed and click
Next.
16
You can type a name
for this printer, or you
can use the name
supplied on screen.
When you have
finished, click Finish.
17
When the Add New
Hardware Wizard
appears, click Finish.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 7
When the Setup
window appears, and
the status bar reaches
100%, the remaining
drivers will be copied.
18
Click OK.
All the drivers have been installed. Now you can print and scan.
Note
If you want to install PaperPort® or Multi-Function Link® Pro, go to the CD
section. (See Installing the Brother Software on page 13-27.)
Using Windows® 2000 Professional
8
13 - 8
When the Found New
Hardware Wizard
screen appears, click
Next.
SETTING UP THE MFC AND PC TO WORK TOGETHER
9
Select (Recommended)
and click Next.
10
11
Insert the MFL Pro CD-ROM into your CD-ROM drive.
12
Click Browse to
locate the file.
Select Specify a
location and remove
the other check marks,
then click Next.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 9
13
Double-click the CD
icon and click the
“x:\w2k\para” (x:is
the drive letter for
your CD-ROM drive.)
folder, then click OK.
14
Make sure Specify a
location is selected
and click Next.
15
Click Finish.
13 - 10
SETTING UP THE MFC AND PC TO WORK TOGETHER
16
Note
17
Repeat Steps 8-15 to
install the Printer and
Scanner drivers.
You might see the
“Digital Signature
Not Found” dialog
box during
installation. If you see
it, click Yes to install
the driver.
Click Finish.
When the Setup
window appears, and
the status bar reaches
100%, the remaining
drivers will be copied.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 11
18
Click OK.
All the drivers have been installed. Now you can print and scan.
Note
If you want to install PaperPort® or Multi-Function Link® Pro, go to the CD
section. (See Installing the Brother Software, page 13-27.)
Using Windows NT® Workstation Version 4.0
Note
Windows NT® Workstation 4.0 does not have Plug & Play, so you’ll have to
install the drivers manually:
8
Click the Start button
in the Task bar and
select Setting, then
Printer. Then doubleclick Add Printer.
9
Select My Computer
and click Next.
13 - 12
SETTING UP THE MFC AND PC TO WORK TOGETHER
10
Select LPT1: and
click Next.
11
Insert the MFL Pro
CD-ROM into your
CD-ROM drive, then
click Have Disk.
12
Click Browse to
locate the file.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 13
13
Double-click the CD
icon and click the
“x:\nt40”
(x: is the drive letter
for your CD-ROM
drive) folder, then
click Open.
14
Make sure Specify a
location is selected
and click OK.
15
Select your printer
model, then click
Next. (This dialog box
may not be displayed
for some MFC
models.)
13 - 14
SETTING UP THE MFC AND PC TO WORK TOGETHER
16
Click Next.
17
Select Not Shared,
then click Next.
18
Select Yes
(Recommended) to
Print a Test Page, then
click Finish.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 15
19
After the test page has
been printed, click
Yes.
Now the printer
driver has been
installed, and you
can see the driver
in the Printer list.
The rest of the Brother drivers will have to be installed manually.
20
Click the Start button in
the task bar, then select
Run. Enter
x:\nt40\setup\setup.exe
and click OK.
21
When the Setup
Window appears, and
the status bar reaches
100%, the remaining
drivers will be copied.
13 - 16
SETTING UP THE MFC AND PC TO WORK TOGETHER
22
Click OK.
All the drivers have been installed. Now you can print and scan.
Note
If you want to install PaperPort®, MFL Pro, go to the CD section.
(See Installing the Brother Software, page 13-27.)
Using a USB Cable to Connect the MFC to the
PC (Using Windows® 98, 98SE, ME and
Windows® 2000 Professional Only)
IMPORTANT
To install the software using Windows® 2000 Professional, you must be
logged on as the Administrator.
Note
Note
Before you can connect the MFC to your computer, you must purchase a USB
cable that is no longer than 6 feet (1.8 meters).
If you are using a bi-directional IEEE-1284 compliant parallel cable, see Using
a bi-directional IEEE-1284 compliant parallel cable to Connect the MFC to
the PC, page 13-2.
1
After you have set up the MFC and checked that it is working properly, make
sure that your PC is turned off.
2
Connect the USB
cable to both the MFC
and the PC.
3
Turn on your PC.
Note
Please follow the instructions for the operating system you are using.
Note
Now begin the installation of the Brother Drivers:
■ If you are using Windows® 98, 98SE, ME, go to Step 4.
■ If you are using Windows® 2000 Professional, go to page 13-24.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 17
Using Windows® 98, 98SE and ME
For Windows® 98, 98SE Users:
4
Note
When the Add New Hardware
Wizard screen appears, click
Next.
Each operating system has
different dialog.
Each driver may be installed in a different order depending on the operating
system you are using.
For Windows® ME Users:
Select Specify the location of
the driver (Advanced), then
click Next.
Note
The dialog boxes in Steps 5 to
22 are for Windows® 98SE.
5
Select (Recommended)
and click Next.
6
Insert the MFL Pro CD-ROM into your CD-ROM drive.
13 - 18
SETTING UP THE MFC AND PC TO WORK TOGETHER
7
Select Specify a
location and remove
the other check marks,
then click Browse to
locate the file.
8
Double-click the CD
icon.
For Windows® 98,
98SE users, click the
“x:\W98\usb” folder
—OR—
For Windows® ME
users, click the
“x:\WME\usb”
folder.
Then click OK.
9
Make sure Specify a
location is selected and
click Next.
Note
Windows® 98/98SE and
ME use two different
directories.
Make sure the location
is “x:\w98\usb” for
Windows® 98/98SE, or
“x:\WME\usb” for
Windows® ME.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 19
10
Note
11
Click Next.
If the Insert Disk Wizard appears, remove the MFL Pro CD-ROM and insert the
Windows® 98/98SE/ME CD-ROM (to get the Windows® standard driver) and click
OK.
Click Finish.
(If you inserted the
Windows® 98/98SE/
ME CD-ROM,
remove the CD-ROM
and reinsert the MFL
Pro CD-ROM.)
12
After the Composite
USB Device is
installed and the Add
New Hardware
Wizard reappears,
click Next.
13 - 20
SETTING UP THE MFC AND PC TO WORK TOGETHER
13
Select (Recommended)
and click Next.
14
Select Specify a
location and click
Next.
15
Click Next.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 21
16
When the Add New
Hardware Wizard
displays the message
that installation is
completed, click
Finish.
17
18
To install all the drivers, repeat Steps 4 to 10.
19
Enter a name for the
printer, or you can use
the displayed name.
When you have
finished, click Next.
After the USB
Composite Device,
PhotoCapture Center™
Fax Modem, Scanner
and Printer Drivers
have been installed,
select BRUSB: USB
Printer Port as the
printer port and click
Next.
13 - 22
SETTING UP THE MFC AND PC TO WORK TOGETHER
20
Select Yes
(Recommended) to
print a Test Page and
click Finish.
21
After the test page has
been printed, click
Yes.
22
When the Add New
Hardware Wizard
displays the message
that the software has
been installed, click
Finish.
All the drivers have been installed. Now you can print and scan.
Note
If you want to install PaperPort®, Multi-Function Link® Pro, go to the CD
section. (See Installing the Brother Software, page 13-27.)
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 23
Using Windows® 2000 Professional
4
When the Found New
Hardware Wizard
screen appears, click
Next.
5
Select (Recommended)
and click Next.
6
Insert the MFL Pro
CD-ROM into your CD-ROM drive.
7
Select Specify a
location and remove
the other check marks,
then click Next.
13 - 24
SETTING UP THE MFC AND PC TO WORK TOGETHER
8
Click Browse to
locate the file.
9
Double-click the CD
icon and click the
“x:\W2K\usb”
folder, then click OK.
(x: is the driver letter
for your CD-ROM
drive)
10
Make sure Specify a
location is displayed.
11
Click Next.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 25
12
Click Finish.
13
To install the other drivers, repeat Steps 4 to 12.
Note
You might see
“Digital Signature
Not Found” dialog
during installation. If
you see it, click Yes
to install the driver.
All the drivers have been installed. Now you can print and scan.
Note
If you want to install PaperPort®, or MFL Pro, go to the CD section.
(See Installing the Brother Software, page 13-27.)
13 - 26
SETTING UP THE MFC AND PC TO WORK TOGETHER
Installing the Brother Software
IMPORTANT
You must install the Printer and Scanner drivers before you can install the
MFL Pro software. (See the beginning of this Chapter.)
1
Insert MFL Pro CD-ROM into your CD-ROM drive.
A window appears listing the following options:
(If this window does not appear, please use Windows Explorer
to run the setup.exe program from the root directory of the Brother CD.)
Please note that the software will automatically detect the operating system you
are using and will display it at the bottom of the screen.
Note
If you are using Windows® 2000 Professional or NT®4.0, you must be logged
on as the Administrator before you can install the software.
To install Multi-Function Link® Pro (Main Application):
2
Click on the first button “Install MFL-Pro”.
The following screen appears:
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 27
3
Follow the instructions on the screen. ScanSoft™ PaperPort® will be installed
first, then MFL Pro will be installed. After the installation, you must restart your
PC.
Clicking Install MFL Pro, will install the Multi-Function Link® Pro,
ScanSoft™ PaperPort®‚ and ScanSoft™ TextBridge® OCR applications.
Muti-Function Link® Pro includes Smith Micro PC FAX software, Remote
Setup and True Type fonts. PaperPort® is a document management application
for viewing incoming faxes and scanned documents. ScanSoft™ TextBridge®
is an OCR application that converts an image into text and integrates it into
PaperPort®.
To Install Automatic E-mail Printing (Optional Application):
2
Click on “Install E-mail Print” from the main CD-ROM screen.
This is optional software and will not be required for printing, faxing and
scanning operations.
The “Automatic E-mail Print” option is NOT available for Windows NT ® 4.0
and Windows® 2000 Professional.
The following window appears:
3
Click “Install E-mail Print” to install this feature.
13 - 28
SETTING UP THE MFC AND PC TO WORK TOGETHER
To Register Your MFC 9200C On-Line (For USA only):
2
Click “On-Line Registration” to go online to register your product from the
main menu.
(On-Line Registration is only available for users in the USA.)
You can also mail in the “Warranty Registration Card” which is included in the
carton.
To view On-Line Documentation:
2
When you click “On-Line Documentation” on the main menu, the following
screen appears:
To view documentation, click on the appropriate button.
Note
Please note that you can install Adobe Acrobat Reader at this time, if you do
not have it on your system already.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 29
To Install PhotoPrinter Pro :
2
Note
3
Click “Install PhotoPrinter Pro” from the main menu and the following screen
appears:
PhotoPrint Pro only works with Windows® 98/98SE, Windows® 2000
Professional, Windows® ME, when you are using a USB cable to connect your
MFC to the PC.
Click “Install PhotoPrinter Pro” to install program.
To View Brother Support Information:
2
Click “Brother Support” from the main menu to get all the contact infomation
you need if you have to get in touch with our Customer Service, or Brother
Authorized Service Center.
The following screen appears:
13 - 30
SETTING UP THE MFC AND PC TO WORK TOGETHER
■ If you click on “Brother Home Page”, you will go to our web site
www.brother.com.
■ If you click on “Support Information”, you will open up a text document listing
all the contact phone numbers, should you have to get in touch with our
Customer Service. (For USA and Canada only)
■ If you click on “Brother Mall.com”, (www.brothermall.com) you’ll be taken to
our on-line shopping mall, where you can get additional information about
Brother products and services. (For USA only)
3
Click “Back” to return to the main page, or click “Exit” if you are finished with
your setup.
Helpful Hints for Windows® 95/98/98SE/ME/
2000 Professional or Windows NT® 4.0
The installer automatically sets the printer port to the parallel interface, BRMFC
(for Windows® 95/98/98SE/ME) and BMFC (for Windows NT® Workstation
4.0 and Windows® 2000 Professional).
IMPORTANT
Please see the README.WRI file in the root directory of the CD-ROM for
last-minute important installation and troubleshooting information.
To uninstall Multi-Function Link® Pro, click the Uninstall icon in the Brother MFL
Pro Program group and follow the instructions on the screen.
SETTING UP THE MFC AND PC TO WORK TOGETHER
13 - 31
Receiving Faxes into the PC
To receive faxes into your PC through the MFC:
1
Make sure the MFC is connected to the PC. The PC and the Multi-Function Link®
Pro Main Menu must be running at all times. (See Installing the Brother Software,
page 13-27.)
2
Load the Multi-Function Link® Pro software into your PC. (See
Installing the Brother Software, page 13-27.)
3
On your PC in the Multi-Function Link® Pro software:
A Select Setup from the Preferences pull-down menu in the Main Menu.
B Under Answer Mode select Fax only.
C Click the OK button.
13 - 32
SETTING UP THE MFC AND PC TO WORK TOGETHER
14
14
Using the MFC as a Printer
Features
The Multi-Function Center offers you many features you’ll find in a high quality
ink jet printer.
Fast Printing Speed—Using Draft mode, you can print 10 pages per minute in
full color.
Brilliant 4-Color Output at 300 dpi—Printing at 300 dpi resolution gives you
normal resolution output.
Brilliant 4-Color Output at 600 dpi—Printing at 600 dpi resolution on special
coated paper or glossy paper gives you high resolution output.
Brilliant 4-Color Output at 1200 dpi—Printing at 1200 dpi resolution on
special coated paper or glossy paper gives you highest resolution output.
Low Running Cost—Whenever you run out of a particular color ink, you’ll
replace only the cartridge that’s empty.
Bi-directional Parallel Interface—The parallel interface allows bi-directional
(IEEE 1284 compliant) communication with your computer.
USB—Universal Serial Bus Interface allows for fast comunication with your
computer.
Printer Driver
You can change the following printer settings when you print from your
computer:
■ Quality (Speed) /Media
■ Color Matching
■ Halftone/TRUE2LIFE
USING THE MFC AS A PRINTER
14 - 1
Choosing the Right Kind of Paper
To achieve high quality printing using your MFC, it’s very important to select
the right kind of paper. Be sure to read About Brother Paper, on page 2-4 before
selecting and purchasing paper for the MFC.
Multi-purpose Paper Cassette
You can use plain paper, coated paper, transparencies, glossy paper, envelopes
and organizer (K, L) in the multi-purpose paper cassette. (See Paper, page 2-4
and Loading Paper in the Multi-Purpose Paper Cassette, page 2-7 for more
information about paper.)
Loading Paper in Multi-purpose Paper Cassette
1
2
Remove the paper cassette (lift and pull out).
3
Close the paper cassette cover and reinstall the cassette.
Remove any paper from the paper cassette, and fan the stack of paper before
loading. Load the paper stack with the print (coated) side face down. Slide the
paper guide. Make sure the paper is stacked below the maximum paper height
line. You can load up to 250 sheets of 20 lb (75g/m2) plain paper.
Adjusting for Thick Paper and Envelopes
If the paper is thicker than 20 lb (75 g/m2), you must adjust the paper thickness
lever.
1
Press the Scanner Cover
Release Button and lift up
the scanner cover.
Scanner
Cover
Scanner Cover
Release Button
14 - 2
USING THE MFC AS A PRINTER
2
Move the purple paper
thickness adjustment
lever down. (When
you print on regular
paper, keep the lever
up.)
UP
(For regular paper)
Paper
Adjustment
Lever
DOWN
(For thick paper)
3
Note
Close the scanner cover.
If you see ink smudges on the top center of printed pages, press the purple
thickness adjustment lever down.
Manual Feed Slot
You can feed one sheet at a time into the Manual Feed Slot. Paper loaded in the
Manual Feed Slot is printed first, even when there is paper in the multi-purpose
paper cassette.
If you want to print more than one page using the Manual Feed Slot, on your PC,
in the printer driver Properties Paper tab, select “manual feed”.
1
2
Place the paper on top of the paper cassette with the print side face down.
Align the paper against the
right paper guide and slide
it into the manual feed slot.
Manual
Feed Slot
Right Paper Guide
If you forget to insert paper in the manual feed slot, the MFC will print from
the cassette.
USING THE MFC AS A PRINTER
14 - 3
Setup for Envelopes
You can use the manual feed slot to print one envelope at a time.
1
Select the paper size setting in the printer driver Properties window.
(See The Paper Tab, page 15-1.)
2
3
4
5
Press the Scanner Cover Release Button, then lift the scanner cover.
6
Align the envelope against
the right paper guide and
slide it into the manual
feed slot.
7
Move the purple paper thickness adjustment lever down.
Close the scanner cover.
Place an envelope on top
of the paper cassette, with
the print side face down.
From your PC application,
tell the MFC to begin
printing. On completion,
you can place another
envelope in the manual
feed slot.
Manual
Feed Slot
Right Paper Guide
Simultaneous Printing/Fax
Your MFC can print data from your computer while sending or receiving a fax,
or while scanning information into the computer. However, when the MFC is
copying or receiving a fax on paper, it pauses the PC printing operation, and
resumes when copying or fax receiving is complete. Fax sending will continue
during PC printing.
Printer Operation Keys
Print Keys
Reset Key
If the screen displays REMAINED DATA, you can clear data remaining in the
printer memory by pressing Reset.
14 - 4
USING THE MFC AS A PRINTER
Ink Management Key
When you press Ink Management, the
screen displays;
1.CLEANING
2.REPLACE INK
If you are having trouble with one of the
ink colors, you may need to clean the
print head. (See How to Improve Print Quality, page 23-9.)
If you get an error message NEAR EMPTY or INK EMPTY, you will need to
replace the ink cartridge for the appropriate color. (See Troubleshooting and
Routine Maintenance, Chapter 23.)
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional printing and
setting the MFC to print in one direction only. However, this will reduce print
speed by one half.
1
2
Press Function, 2, 3.
3.BI-DIR PRINT
Press 2 to select OFF (or 1 to select ON).
USING THE MFC AS A PRINTER
14 - 5
15 Printer Driver Settings
15
Using the Brother MFC9200C Series Printer
Driver
The Brother MFC9200C Series printer driver enables you to change settings
and override defaults as you change your paper, document type, and colors for
printing. In the Brother MFC9200C Series on BRMFC: Properties dialog box
there are two tabs: Paper and Quality/Color, so you can change print properties
as needed.
The Paper Tab
The paper tab screen allows you to set up the Paper Size, Paper Source,
Orientation, Scaling, and Copies.
To access the Brother printer driver, select Print from the File menu. In the
Print dialog box, select Brother MFC9200C Series from the Name drop down
list. Click the Properties button. The Brother MFC9200C Series on BRMFC:
Properties dialog box will appear:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
15 - 1
PRINTER DRIVER SETTINGS
Paper Size
You can select from the following sizes of paper and envelopes:
Letter (US)
8 1/2 x 11 inches (215.9 x 279.4 mm)
Legal (US)
8 1/2 x 14 inches (215.9 x 355.6 mm)
Executive (US)
7 1/4 x 10 1/2 inches (184.2 x 266.7 mm)
A4 (International)
210 x 297 mm
A5 (International)
5.8 x 8.3 inches (148 x 210 mm)
Post Card (US)
5 x 7 inches (127 x 177.8 mm)
Photo Card (US)
4 x 6 inches (101.6 x 152.4 mm)
Envelopes
B5 (International envelope)
6.9 x 9.8 inches (176 x 250 mm)
C5 (International envelope)
6.4 x 9 inches (162 x 229 mm)
COM-10
4 1/8 x 9 1/2 inches (104.8 x 241 mm)
DL (International envelope)
4.3 x 8.7 inches (110 x 220 mm)
Monarch (US envelope)
3 7/8 x 7 1/2 inches (98.4 x 190.5 mm)
Organizer K
3 3/4 x 6 3/4 inches (95.3 x 171.5 mm)
Organizer L
5 1/2 x 8 1/2 inches (139.7 x 215.9 mm)
User Defined Paper Size
The printer can handle any paper size within the following range;
Minimum
3.75 x 5.85 inches
(95.3 x 148.6 mm)
Maximum
8.5 x 14 inches
(216 x 355.6 mm)
In this option, you can specify a custom paper size and save it by following this
procedure:
1
2
3
4
5
6
Note
Measure the paper size you want to use.
Select User Defined... in the paper size option.
Enter a unique name for your paper in the Custom Paper Size Name box.
Select either inch or mm for the unit of measure.
Type in the length and width.
Click the Save button to store the size. If necessary, you can delete a preset size
by choosing the Delete button.
Your Windows application software may override this setting. Make sure you
have set the proper paper size in your application software. In addition, check
the margin settings when you select the smallest paper size. If they are too
large, it may result in nothing being printed.
PRINTER DRIVER SETTINGS
15 - 2
Orientation
Print orientation may be Portrait or Landscape. Portrait orientation means that
the page is taller than it is wide when you view the printed text upright.
Landscape orientation means that the page is wider than it is tall when you view
the printed text upright.
Copies
The Copies selection tells Windows how many copies you want to print from a
software application.
Note
This setting is independent of the “copies selection” that may be available
within the print menus of your software application. Do not use the two
selections simultaneously!
Collate
In multiple page jobs that are uncollated, several copies of Page 1 are printed
followed by several copies of Page 2, followed by several copies of Page 3, etc.
For example, for 2 copies of a 3 page document, the MFC prints Page 1, Page 1,
Page 2, Page 2, Page 3, and Page 3 in order.
In multiple page jobs that are collated, a complete set of pages in a job are
printed followed by another complete set of pages. For example, printing 2
copies of a 3 page document, the MFC prints Page 1, Page 2, Page 3, then Page
1, Page 2, and Page 3 in order. In this case, the MFC starts printing after
processing all the print data so that it takes a longer time for collated printing
than uncollated printing.
Reverse Order
The MFC normally prints Page 1 and ejects it face-up so that the following
pages are stacked on top of previous pages. (Page 5, Page 4, Page 3 ..... Page 1)
When you want to get correct-ordered printouts, use this function. The MFC
spools the job in your computer and sends the data starting from the last page to
the printer. Since the MFC prints from the last page forward, the printouts are
stacked Page 1, 2, 3, ...Page 5. Please note that this function takes more time.
15 - 3
PRINTER DRIVER SETTINGS
Paper Thickness
To insure that the paper moves through the MFC without slipping (thin paper)
or jamming (thick paper), be sure to select the appropriate paper thickness
setting.
Regular —Select for ordinary plain paper.
Thin
—Select when the paper is thinner than plain paper.
(for example organizer)
Thick
—Select for thick paper. (for example Postcard)
Thicker —Select for thicker paper. (for example envelopes)
Scaling
Use this function to reduce or enlarge your document, from 50% to 200%.
2 in 1
Two pages are printed on one sheet at a reduced size. If you checked the “2 in 1
box”, you cannot specify the scaling percentage manually.
Note
If your application software contains a similar function, both settings will be
effective. Do not use the two selections simultaneously!
Paper Source
Multi-purpose Paper Cassette
The multi-purpose paper cassette is primarily used for printing on standardsize paper.
Manual Feed
If your paper has difficulty feeding from the paper cassette, we recommend
using the Manual paper feed method. You will have to load paper sheet by sheet.
The MFC stops before printing and the Printer Driver shows “Load one
sheet…” message. Insert a sheet into the manual feed slot and click “OK” to
resume printing.
PRINTER DRIVER SETTINGS
15 - 4
The Quality/Color Tab
The Quality/Color tab enables you to select the print quality, media, colors
(matched to PC monitor, custom colors, or mono), and document type.
Click the Quality/Color tab to display this screen:
Select the Apply button to apply your selected settings.
To return to the default settings, click the Default button, then click the Apply
button.
15 - 5
PRINTER DRIVER SETTINGS
Quality
Select the print quality. The print quality and speed are related. Higher quality
takes a longer time to print.
Draft:
300 x 150 dpi. The fastest print mode (approximately two to
four times faster than normal mode) and gives lower ink
consumption. Use this mode to print large volume documents
or a document for proofing.
Normal:
300 x 300 dpi. Recommended mode for ordinary printouts.
Good print quality with typical print speed.
Fine:
600 x 600 dpi. Better print quality than Normal and faster print
speed than Super Fine.
Super Fine:
1200 x 1200 dpi. Use this mode to print precise images such
as photographs. Since the print data is much larger than
Normal mode, processing time, data transfer time, and
printing time will be longer.
Media
Select the media (type of paper). The MFC changes the way it places dots
depending on the selected media type. To get the best print output, make sure to
select the correct media type.
Selecting media type changes the print quality selection to the most suitable one
as listed below. We recommend that you print with the preset quality for best
printing result.
Note
Paper Type
Suitable print quality
Plain Paper
Normal
Ink Jet Paper (Coated Paper)
Fine
Glossy Paper
Super Fine
Transparency
Normal
Transparency (mirror)
Normal
Use only genuine Brother Coated Paper (Ink Jet), Glossy Paper, or
Transparencies to get the best print quality. Non-Brother special paper may not
produce the best quality.
PRINTER DRIVER SETTINGS
15 - 6
Document
The printer driver will select the most suitable color matching method for your
document type. Generally, text and business graphics are printed vividly and
photographic images are printed softly.
■ Auto
The printer driver automatically selects the document type. In most cases, we
recommend using the Auto setting.
■ Photo
Select this mode for Photographic images.
■ Graphics
Select this mode for documents that contain text or business graphics (charts or
clip art).
■ Custom
If you want to select the color matching method and halftone method manually,
select this mode and press the Custom Setting button to access further settings.
Color/Mono
Color
When your document contains color and you want to print it in color, select this
mode. Only generic colors will appear on the printout (unless you also select
color matching).
Mono
Select this mode if your document has only black and gray scale text and/or
objects. Mono mode makes the print processing speed faster than color mode. If
your document contains color, selecting Mono mode prints it in 256 levels of
gray scale.
Color Matching
You can select the color matching method manually. Select the best one for your
document.
■ Match Monitor
Suitable for photographic images. Color is adjusted to get the closest color
match to the PC monitor.
■ Vivid Color
Suitable for business graphics such as charts, graphs, and text. The color is
adjusted to give more vivid color.
15 - 7
PRINTER DRIVER SETTINGS
Custom Setting
You can customize your settings by selecting the type of Halftone or True2Life.
Halftone Pattern
The MFC can use several methods to arrange where to place dots to express
halftones. There are some predefined patterns used to place dots and you can
select which one is used for your document. Select the appropriate method.
■ Photo
This method creates smooth halftones so that this is suitable for photographic
images. It takes more time to process data, but this can express more levels of
halftones and creates more natural images.
■ Cluster
This is suitable for business graphics such as charts, graphs and drawings, since
this creates more sharp printouts. Moreover, the processing time is shorter.
True2Life
■ TRUE2LIFE: ON
Adjusts the color in the image for better print quality. Print time will be longer
with True2Life set to ON.
■ Sharpness
This setting enhances the detail of an image. This is similar to adjusting the fine
focus on a camera. If the focus is off a little you will not be able to clearly see
the fine details of an image.
■ Color Density
This adjusts the total amount of color in the image. You can increase or decrease
the amount of color in an image to improve a picture which may appear washed
out or weak.
■ White Balance
This adjusts the hue of the white sections of an image. Lighting, camera settings
and other influences will effect the appearance of white. The white parts of a
picture may appear to be slightly pink, yellow or some other color. By using
this adjustment you can correct this effect and bring the white sections back to
pure white.
■ Brightness
Change the brightness of the whole image lighter or darker. Moving the scroll
bar to the left makes your image darker and moving the scroll bar to the right
makes your image lighter.
PRINTER DRIVER SETTINGS
15 - 8
■ Contrast
Change the contrast of an image. Darker sections will be more dark and lighter
sections will be more light as you increase the contrast. Increase the contrast
when you want an image to be clearer. Decrease the contrast when you want an
image to be more subdued.
■ Red
Increase the intensity of the Red color to add more red to the whole image.
■ Green
Increase the intensity of the Green color to add more green to the whole image.
■ Blue
Increase the intensity of the Blue color to add more blue to the whole image.
Printing from your PC
When you select the print command from your PC, it sends a print command and
data to the MFC. The LCD shows the date and time, and RECEIVING DATA.
If there are more pages, the MFC begins to print the next page automatically.
When the MFC finishes printing all data, it returns to online status.
15 - 9
PRINTER DRIVER SETTINGS
16
Using the Windows®-Based
Brother Control Center
16
Brother Control Center
The Brother Control Center is a software utility that pops up on the PC screen
whenever paper is placed in the ADF. This allows you to access the most
frequently used scanning applications only with a few mouse clicks. Using the
Control Center eliminates the need to manually launch the specific applications.
The Brother Control Center provides three categories of functions:
1
2
3
Scan directly to a file, E-mail, word processor or graphic application of choice
Enhanced copy functions, such as Two on One Copying
PC Faxing using the Brother MFL Pro PC Fax software
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 1
AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows® is started. When the Control Center is loaded, the Control
Center
icon will appear in the task bar. If you don’t want the Control Center
to load automatically, you can turn off AutoLoad.
How to Turn Off AutoLoad
1
2
Left click the Control Center
3
Uncheck the AutoLoad Pop-Up option.
icon and click Show.
When the Control Center icon appears, left click on the Smart Click
Control Center button. A dialogue box with a check box labeled “AutoLoad
Pop-up” will appear:
Using the Scan Keys
You can use the Scan keys on the control panel to scan originals to your word
processing, graphics or E-mail applications.
Scan Keys
16 - 2
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Using the Control Panel Keys
If you have connected a Macintosh, the control panel keys will not work with
your computer. Please see page 21-1.
Before you can use the Scan keys on the control panel, you must have connected
the MFC to your Windows® based PC and loaded the appropriate Brother
Drivers for your version of Windows®. When you are ready to use the Scan
keys, make sure the Brother Control Center application is running on your PC.
(For details about how to configure the Brother Control Center buttons to launch
the application of your choice using the Scan keys, see Brother Control Center
Features, pages 16-4 to 16-7.)
Scan Image
You can scan a color picture into your graphics application for viewing and
editing.
1
2
Place your original face up in the ADF, or face down on the scanner glass.
Press Scan Image.
SCANNING:IMAGE
The MFC will scan the original and send
a color image to your graphics application.
Scan/OCR
If your original is text, you can have it automatically converted by ScanSoft™
TextBridge® to an editable text file and then displayed in your word processing
application for further editing.
1
2
3
Place the original face up in the ADF, or face down on the scanner glass.
Press Scan/OCR.
The MFC will scan the original perform
SCANNING:OCR
OCR in ScanSoft™ TextBridge®, and
then display the result in your word
processing application for viewing and editing.
Scan to E-mail
You can scan either a black and white or a color original into your E-mail
application as a file attachment. Although the Brother Control Center can be
configured to send only black and white or color file attachments at one time,
you can easily change this setting. (For details see Send Scan to E-mail, pages
16-8 to 16-10.)
1
2
Place the original face up in the ADF or face down on the scanner glass.
Press Scan to E-mail.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 3
3
The MFC will scan the original, create a
file attachment, and launch your E-mail
application, displaying the new message
waiting to be addressed.
SCANNING:E-MAIL
Brother Control Center Features
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and graphics
viewer/editor. For example, if you are using Outlook as your default E-mail
application, the Control Center automatically will create a link and a scanning
application button for Outlook.
You can change a default application by right clicking on any of the scan buttons
in the Control Center and selecting a different application. For example, you can
change a scan button from MS Word
to MS Word Pad
by changing the application that is listed for the Word
Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse clicks.
You can change the file type, destination directory and file name, as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture or
text document directly into an E-mail application as a standard attachment. You
have the option of selecting the file type and resolution for the attachment.
16 - 4
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Scan to Word Processor—enables you to scan a text document, run ScanSoft
TextBridge OCR and insert the text original (not graphic image) into a word
processing file with just two mouse clicks. You have the option of selecting the
destination word processing program, such as Word Pad, MS Word, Word
Perfect, etc.
Scan to Graphic Application—allows you to scan an image directly into any
graphic viewer/editor application. You can select the destination application,
such as MS Paint or Corel PhotoPaint.
Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for enhanced
copy functions. You can scan the page on the Brother MFC and print the copies
using any of the features of the Brother MFC printer driver—OR—you can
direct the copy output to any standard Windows® printer driver installed on the
PC.
Two on One Copy—allows you to use the Two on One page feature of the
Brother printer driver to copy two original pages onto a single output page. This
feature creates a thumbnail of each page and prints both images on a single page.
PC Fax Operation
Send a Fax—allows you to scan a picture or text original and automatically send
the image as a fax from the PC using the Brother MFL Pro fax software.
Scanner Settings for Scan, Copy and PC Fax Buttons
When the Pop-Up screen is displayed, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click the Modify Settings… button on any of the
Configuration screens.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 5
Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time you
scan an original, you will choose the most appropriate scanning mode from the
following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory default
settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—Select from the pull-down list.
Scan Size—Select from the pull-down list.
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to return
to the original default setting, just click the Restore Defaults button when the
scanning mode is displayed.
To access the Scanner Configurations screen:
1
2
3
16 - 6
Place the original in the ADF.
Right-click the appropriate Control Center button to display Configurations…,
then click it. The configuration screen for that Control Center button will
appear.
To save your settings, press the OK button—OR—to return to the factory
default settings, press the Restore Defaults button.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Perform an Operation from the Control Center Screen
If you see this screen it means you left-clicked a button in the Control Center
window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, then click OK to return to the
Control Center screen.
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 7
Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file type
and/or into another directory/folder.
File—If you selected Other Folder, from the pull-down list select the type of
file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse… button. Click OK to save your settings.
Send Scan to E-mail
16 - 8
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Email Application
Email Package—From the pull-down list, select your E-mail application.
Email Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
File Attachments
Do not convert files—Click this checkbox if you do not want to change the file
type of attachments. The Conversion Options will not be available (grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to change the
file type of all attachments.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 9
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to combine
all files of the same type into one file.
(For Brother Color Models Only) Convert non-image files to color—Click this
checkbox to convert all files that have been processed through OCR to color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window to be
displayed when you choose Scan to E-mail. This feature works only with MAPI
type E-mail applications, such as Microsoft Exchange, Microsoft Outlook and
Eudora.
QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list. Your Email
phone book listing is displayed, so you can select stored names or create new
ones:
Highlight the name(s) you want to add to your list, click the User button, then
click OK to return to the Link Preference window.
From the Link Preference window, you can remove a name from the QuickSend
list, by highlighting the name and clicking the Delete button.
16 - 10
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Send Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Word Processor
Word Processor—From the pull-down list, select the word processor you want
to use.
Click the Link Settings… button to display a screen to set up a link to the
version of OCR and document format that you want to use:
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 11
OCR Package—From the pull-down list, select TextBridge Classic OCR if you
want to use the OCR package that was installed with the Brother software.
Click the OCR Settings… button to choose how the OCR application will read
the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
• Auto Orientation—Check this checkbox if you want your word processor
application to read the page as it is set up.
• Decolumnized Output—Check this checkbox if you want your word
processor application to read across the entire page from left to right.
• Document Format—From the pull-down list, select the file format you
want to use for your word processor or text documents.
User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
16 - 12
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
Target Application
Application—From the pull-down list, select the application you want to add to
this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your user-defined
application.
Copy/Two on One Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
Copy Settings
Brother MFC9200C
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options… button.
Click the OK button to save your Copy settings.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 13
Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for the type
of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos (High
Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings… button.
16 - 14
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
FAX Settings
Brother MFL Pro Fax
FAX Resolution—From the pull-down list, select the fax resolution you want:
• Standard (200x100)
• Fine (200x200)
• SuperFine (200x400)
To change the fax options, click the FAX Options… button.
Click the OK button when you are ready to save your FAX settings.
The MFL Pro Fax on COM1 Properties screen appears:
Select the Paper Size and Orientation (Portrait or Landscape) and click OK.
To return to the factory default settings, click the Restore Defaults button.
U S I N G T H E W I N D O W S ®- B A S E D B R O T H E R C O N T R O L C E N T E R
16 - 15
17
Using ScanSoft™
PaperPort® for Brother/
TextBridge®
17
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ PaperPort® for Brother is a document management application. You
will use PaperPort® to view incoming faxes and scanned documents.
PaperPort® has a sophisticated, yet easy-to-use, filing system that will help you
organize your graphics and text documents. It allows you to combine or “stack”
documents of different formats for printing, faxing or filing. ScanSoft™
PaperPort® can be accessed through the ScanSoft™ PaperPort® program group.
(See On-Line Documentation for Multi-Function Link® Pro on the CD-ROM.)
The complete ScanSoft™ PaperPort® Owner’s Manual, including ScanSoft™
TextBridge® OCR, is in the On-Line Documentation on the CD-ROM. This
chapter is only an introduction to the basic operations.
17 - 1
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
Viewing Items in ScanSoft™ PaperPort®
ScanSoft™ PaperPort® provides
several ways to view items:
Desktop View displays a
thumbnail, a small graphic that
represents each item in a Desktop or
folder. Items in the selected folder
appear on the PaperPort® Desktop.
You can see PaperPort® items
(MAX files) and non-PaperPort®
items (files created using other
applications). Non-PaperPort® items
include an icon that indicates the
application that was used to create
the item; a non-PaperPort® item is
represented by a small rectangular
thumbnail and not an actual image.
Desktop View displays items
as thumbnails
Page View displays a close-up of a
single page and you can open a
PaperPort® item by double-clicking
on it. As long as you have the
appropriate application on your
computer to display it, you can also
double-click a non-PaperPort® item
to open it.
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in Desktop
View. An item can be a PaperPort® item or a non-PaperPort® item:
■ Folders are arranged in a “tree” structure in the Folder View. You use this pane
to select folders and view their items in Desktop View.
■ You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
■ Folders can be “nested”—that is, stored in other folders.
■ When you double-click a folder, its items (both PaperPort® MAX files and other
files) appear on the Desktop.
■ You can also use Windows® Explorer to manage the folders and items shown in
Desktop View.
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 2
Links to Many Other Applications
ScanSoft™ PaperPort® automatically recognizes many other applications on
your computer and creates a “working link” to them. The Link Bar at the bottom
of Desktop view shows icons of those linked applications. To use a link, drag an
item onto one of the icons to start the application represented by the icon. A
typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort® does not automatically recognize one of the applications on your
computer, you can manually create a link using the Create New Link
command. (See PaperPort® in the On-Line-Documentation on the CD-ROM
for more information about creating new links.)
Using ScanSoft™ TextBridge® OCR
(Converting Image Text to Text You Can Edit)
ScanSoft™
Software by:
ScanSoft™ TextBridge® OCR is automatically installed when you install
ScanSoft™ PaperPort® on your computer.
ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft™ PaperPort®
item (which is really just a picture of the text) into text that you can edit with a
word processing application. PaperPort® uses the optical character recognition
application ScanSoft™ TextBridge®, which comes with PaperPort®—OR—
PaperPort® uses your application if it is already on your computer. You can
convert the entire item, or by using the Copy As Text command, you can select
only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s built-in
OCR application, or you can use your own OCR application.
17 - 3
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a variety
of ways and convert them to PaperPort® (MAX) files.
■ Print to the Desktop View from another application, such as Microsoft Excel.
■ Import files saved in other file formats, such as Windows® Bitmap (BMP) or
Tag Image File Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats, such as
BMP, JPEG, TIFF, or self-viewing. For example, to create a file for an Internet
Web site, export it as a JPEG file. Web pages often use JPEG files for displaying
images.
Scanning a Document
TWAIN COMPLIANT
The Brother Multi-Function Link® Pro software includes a TWAIN compliant
scanner driver. TWAIN drivers meet the standard universal protocol for
communicating between scanners and software applications. This means that
not only can you scan images directly into the PaperPort® viewer that Brother
included with your MFC, but you can also scan images directly into hundreds
of other software applications that support TWAIN scanning. These
applications include popular programs like Adobe Photoshop, Adobe
PageMaker, CorelDraw and many more.
To choose Brother Multi-Function Link® Pro as your scanner driver, select it
under the Select scanner—OR—Select source option in your software.
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 4
Accessing the Scanner
From the PaperPort® window, select the Scan or TWAIN button or from the
File drop-down menu choose Acquire. Multi-Function Link® Pro’s TWAIN
dialog box will appear:
Scanning a Document into the PC
1
2
Place your original face up in the ADF or face down on the scanner glass.
Adjust the following settings, if needed, in the Scanner window:
• Resolution
• Color Type (Black & White, Gray [Error Diffusion], True Gray, 256 Color
or 24-bit color)
• Size
3
Select the Start button from the scanner window.
When scanning is completed, press Cancel to return to the PaperPort® window.
17 - 5
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
Settings in the Scanner Window
Resolution:
Resolution: Select the scanning resolution from the Resolution drop-down list.
Higher resolutions take more memory and transfer time, but can achieve a finer
scanned image. You can choose:
• 100 x 100 dpi
• 150 x 150 dpi
• 200 x 100 dpi (Black & White, Gray [Error Diffusion] only)
• 200 x 200 dpi
• 200 x 400 dpi (Black & White, Gray [Error Diffusion] only)
• 300 x 300 dpi
• 400 x 400 dpi
• 600 x 600 dpi
• 1200 x 1200 dpi (Black & White, Gray [Error Diffusion]. True Gray and
24-bit color only)
• 2400 x 2400 dpi (Black & White, Gray [Error Diffusion]. True Gray and
24-bit color only)
• 4800 x 4800 dpi (Black & White, Gray [Error Diffusion]. True Gray and
24-bit color only)
• 9600 x 9600 dpi (Black & White, Gray [Error Diffusion]. True Gray and
24-bit color only)
Color Type:
Black & White: Set the Color Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Color Type to Gray (Error
Diffusion) or True Gray.
Colors: Choose either 256 Color, which scans up to 256 colors, 24-bit color,
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 6
Size:
Set the Size to one of the following:
• Letter (8 1/2 x 11 in.)
• A4 (210 x 297 mm.)
• Legal (8 1/2 x 14 in.)
• A5 (148 x 210 mm.)
• B5 (182 x 257 mm.)
• Executive (7 1/4 x 10 1/2 in.)
• Business Card (90 x 60 mm.)
• Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in.)
After you select a custom size, you can adjust the scanning area further by using
the left mouse button to drag the dotted outline of the scanning area. This is
required when you want to crop an image when scanning.
To scan business cards, select the Business Card (90 x 60 mm.) size setting and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, you should try different settings for the contrast, mode and
resolution to see which settings best suit your needs.
Custom:
This section displays the size you selected. To adjust the scanning area size to
business card size automatically, check the Business Card Size box.
Adjust:
In the Adjust section, click the Image button. The Image screen will appear:
Use the cursor to drag the indicator buttons to the left or right to adjust the
Brightness and the Contrast, as needed.
17 - 7
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
Paper:
Check the Photo box if the image is a photograph.
Video Capture:
The Video Capture button displays the video frame grabber window.
(See Video Capture from the PC, page 17-10 for details.)
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is only
a preview of the image so you can see how it will look. The PreScan button is
used to preview an image for cropping any unwanted portions from the image.
When you are satisfied with the preview, select the Start button from the
scanner window to scan the image.
How to use PreScan to adjust an image:
1
2
Place the original face up in the ADF, or face down on the scanner glass.
Select the PreScan button.
The entire original will be scanned into the PC and will appear in the Scanning
Area of the Scanner window.
3
To crop a portion of the original to be scanned, drag any side or corner of the
dotted outline in the Scanning Area with the left mouse button. Adjust the dotted
outline until it surrounds only the portion of the original you wish to scan.
4
5
Place the original face up in the ADF or face down on the scanner glass.
Adjust the settings for Resolution, Color Type and Size in the Scanner window,
as needed.
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 8
6
Select the Start button.
This time only the selected
area of the original will
appear in the PaperPort®
window.
7
In the PaperPort® window, use the options available to refine the image.
(See PaperPort® for Brother Online Documentation on the CD-ROM for
details.)
17 - 9
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
Video Capture from the PC
Video Capture is the process of isolating a single frame (or picture) from media
played on video equipment (such as a video camera or VCR) and then
converting that frame into an image file on your PC. Once the frame is an image
file, it can be saved, printed, faxed, and inserted into other files.
Connecting Your Video Equipment
Before you can begin to capture a video frame, you must first connect your
video equipment to the MFC.
To connect your video equipment:
1
Connect your video cable to the jack on your video equipment labeled
VIDEO OUT.
2
Connect the RCA male plug on the
other end of the video cable to the
RCA female jack on the front of the
MFC.
Capturing An Image
You can access Multi-Function Link® Pro’s TWAIN dialog box from the
ScanSoft™ PaperPort® for Brother viewer or from any application that is
compatible with TWAIN scanning devices.
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 10
To capture a frame as an image:
1
2
Connect your video equipment to the MFC.
From PaperPort®, select Acquire from the File menu, or click on the
Scan (TWAIN)
icon.
Multi-Function Link® Pro’s TWAIN dialog box will appear:
3
In the Multi-Function Link® Pro Setup (TWAIN) dialog box, click the Video
Capture button.
The Video Capture dialog box will appear:
17 - 11
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
4
Select the Source of the video:
• Live Camera
• Tape/VCR
• Laser Disc®
• Digital Camera
5
Select the Type of video:
• Auto-is the most common choice, since the system will determine the
Type for you.
• Moving
• Still
• High Quality
• Pro Quality-is the highest quality.
6
Select the Preview type:
• B & W-Black and White displays approximately four frames per second.
• Color-displays approximately one frame every two seconds because color
images contain much more data.
7
Select the Size (dots per inch) of the image file to be created:
• 1280 x 960-is the best quality. The image file will be large and take more
space on your PC.
• 750 x 562
• 640 x 480-is suitable for most images.
• 320 x 240
8
9
10
Turn on your video equipment and start running the video.
When you see the frame you want to capture, click the Pause button. The frame
will be displayed in the viewer screen section of Multi-Function Link® Pro’s
TWAIN dialog box.
If you wish to capture the displayed frame, click the OK button—OR—
If you are not satisfied with the frame that is displayed, resume running the
video by clicking the Pause button a second time.
The video will resume running.
11
12
Click the Quit button to exit the Video Capture dialog box.
Run PaperPort®, where a thumbnail image of your frame will be displayed.
(See ScanSoft™ PaperPort® Online Documentation on the CD-ROM for
details).
USING SCANSOFT
™
PAPERPORT
®
FOR BROTHER/TEXTBRIDGE
®
17 - 12
18
Using Multi-Function Link®
Pro Software
18
Introduction
This chapter outlines the basics of the Brother software, so you can get started
using the Multi-Function Link® Pro software. Detailed installation and setup
instructions are in the On-Line Documentation section of the Brother CD-ROM
that is included with your MFC.
Check the online README.WRI file in the root directory of the
CD-ROM for last-minute important information and
troubleshooting tips that were not included in the On-Line
Documentation.
Multi-Function Link® Pro software for your MFC includes ScanSoft™
PaperPort® for Brother and ScanSoft™ TextBridge®. (See Chapter 17, Using
ScanSoft™ PaperPort® for Brother/TextBridge®.)
Software by:
Brother Resource Manager
The Brother Resource Manager application must be running for you to use your
MFC with your Windows® computer. Multi-Function Link® Pro software and
the MFL Pro Printer Driver automatically load the Resource Manager, as
needed. The Resource Manager allows the single bi-directional Parallel port on
the MFC to simulate a Communications port for faxing and scanning and to
simulate a Parallel port for Windows® GDI printing.
18 - 1
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up your MFC by
taking advantage of the ease and speed of programming on your PC. When you
access this application, the settings on your MFC will be downloaded
automatically to your PC and displayed on your computer screen. If you change
the settings, you can upload them directly to the MFC.
OK
This starts the process of uploading the data to the MFC and exiting the Remote
Setup program. If an error message is displayed enter the correct data again,
then click OK.
CANCEL
This exits the Remote Setup application without uploading the data to the MFC.
APPLY
This uploads the data to the MFC, but does not exit the Remote Setup
application.
PRINT
This command prints the selected items on the MFC. You can not print the data
until it is uploaded to the MFC. Click APPLY to upload the new data to the
MFC and click PRINT.
EXPORT
This command saves the current configuration settings to a file.
IMPORT
This command reads the settings from a file.
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
18 - 2
Multi-Function Link® Pro Main Menu
The Multi-Function Link® Pro Main Menu is the application used for all fax
sending and receiving operations. It also contains an electronic Phone Book
program and a Log Manager that maintains a record of all PC fax transactions.
The Main Menu can be accessed through the Brother.
Multi-Function Link® Pro program group.
Sending a Fax from Your PC
Sending a Quick Fax
A QuickFax is a cover page only fax with a message. This option is very useful
when you want to fax a quick, short message from your PC.
1
From the Main Menu, select the QuickFax
button—OR—Select
QuickFax from the Start pull-down menu. The QuickFax screen will appear.
2
Enter the Fax number, Name, and Company information in the appropriate
fields on the screen—OR—Select the Open Phone Book… button to choose
someone from your phone book.
3
4
Complete the Subject and QuickFax note fields.
18 - 3
Click the Send Fax button.
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
Sending a Fax from the Main Menu
You can send a fax from the Main Menu and attach multiple files. The
“attachments” can be in different file formats.
1
From the Main Menu window, select the Send Fax
button—OR—Select
Send Fax from the Start pull-down menu. The Send Fax window will appear:
2
Enter the Fax number, Name, and Company information in these fields
—OR—Select the Open Phone Book button to choose someone from your
phone book.
3
4
5
Complete the Subject and Cover page note fields.
Click on the Attachments… button to add any file(s) you want to fax with it.
Click the Send Fax button.
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
18 - 4
Sending a Fax from a Windows® Application
You can send a fax directly from any Windows® application using the following
steps:
1
2
3
Create the document in a Windows® application.
4
Enter the name and fax number of the recipient—OR—Select the Open Phone
Book… button and choose a name. Select Close to return to the Send Fax dialog
box.
5
6
Select the Send cover page check box to include a cover page.
Select Brother MFL Pro Fax as your printer.
Select the Print command to begin the fax transmission. The Fax Sending dialog
box will appear:
Select the Send Fax button.
Receiving Faxes into the PC
To receive faxes into your PC through the MFC, first you must have connected
your MFC to your computer. Then, you can load the Multi-Function Link® Pro
software. (See Setting Up the MFC and PC to Work Together, page 13-1.)
Use the following checklists for the MFC and PC, to make sure you have
properly set up the MFC and PC to work together.
Checklist for Your PC
1
2
3
4
5
6
18 - 5
Make sure the MFC is connected to the PC.
In the Main Menu, select the Setup pull-down menu.
Select Preferences...
Under Answer Mode, select Fax only.
Click the OK button.
Keep the PC and the Multi-Function Link® Pro Main Menu running at all times.
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
Viewing Received Faxes
Faxes that are received into the PC will appear in the InBox of the Log Manager.
To access the Log Manager, from the Main Menu click the Log Manager
button—OR—From the Start pull-down menu, select Mail/Log.
1
2
In the Log Manager, select the Fax folder.
3
Double-click on the fax you wish to view.
The ScanSoft™ PaperPort® Viewer will run automatically and the fax you
selected from the list will be displayed. (See page 18-2.)
Then select the InBox folder. A listing of your incoming messages will appear
on the right side of the window.
USING MULTI-FUNCTION LINK
®
PRO SOFTWARE
18 - 6
19
Using the PhotoCapture
Center™ from Your PC
19
(For Windows® Only)
Introduction
The PhotoCapture Center™ feature requires a USB cable connection to your PC
and will work only with Window® 98/98SE, ME and 2000 Professional.
1
2
Insert a SmartMedia™ or CompactFlash™ card into your MFC.
In Windows® Explorer on your PC, double-click the Removable Disk icon. The
files and folders that are on the media card will be displayed on your PC screen.
If both media cards are inserted at the same time, the PhotoCapture Center™
will read only the card that was installed first. To have access to the other card,
you must first remove both cards, then insert the media card you wish to access.
Note
Caution
Do not unplug the power cord, USB cable or remove a SmartMedia™ or
CompactFlash™ card from the MFC while the MFC is reading the card (LED is
flashing). You can loose data or damage the card.
Note
19 - 1
While the MFC is printing from the PhotoCapture Center™ function, the PC
cannot access the PhotoCapture Center™ for another operation.
USING THE PHOTOCAPTURE CENTER™ FROM YOUR PC (FOR WINDOWS® ONLY)
PhotoPrinter 2000 Pro
PhotoPrinter 2000 Pro program is a versatile printing utility that lets you quickly
print multiple copies of an image or several different images on a single sheet
of paper.
The program automatically pops up when inserting the media card in the
PhotoCapture Center™. You can then create thumbnails, copy pictures and print
the images from the media card.
Overview of Basic Steps
1
Insert the memory card (CompactFlash™ or SmartMedia™ Card) into the
appropriate slot on your MFC.
2
The Brother PhotoCapture Manager will launch the PhotoPrinter software once
it detected the insertion of the memory card.
3
PhotoPrinter automatically starts up in the “Get Photo/Album” user interface
with a custom designed Brother “PhotoCapture Center™” Add Photo dialog box
showing the contents of the PhotoCapture Center™ drive.
Note
This PhotoCapture Center™ “custom add photo” dialog box enables the user to
create an album using the contents of the drive. You can copy photos from the
PhotoCapture Center™ to your computer.
Custom Add Photo Screen: PhotoCapture Center™:
4
Click removable drive. You are going to be prompted to enter a New Album,
or select an existing album name.
5
6
7
Click Open to generate thumbnails for all images in all directories.
Click on the individual images to create thumbnails for only the selected images.
Click Automatically Create album and do not show this selection menu to
add all contents of the removable media drive to the specified album every time
the media card is inserted.
USING THE PHOTOCAPTURE CENTER™ FROM YOUR PC (FOR WINDOWS® ONLY)
19 - 2
Note
Click Get Photo for manually opening the “PhotoCapture Add” dialog.
Selecting this button will automatically launch the PhotoCapture Center™
dialog.
Settings in the PhotoCapture Center™ Dialog box:
Specify MFC Drive—Defaults to the last drive/root directory and displays only
“removable drives”, not a full drive list.
File Name—Displays the selected file as in the standard “Add photo” dialog
box.
Files of Type—Defaults to “All Image files” and functions as per the standard
“Add Photo” dialog.
Album Name—Defaults to “New Album”. Provides a pull-down menu of
existing albums to select. If the user does not enter an album name, the software
will automatically create an “untitled-1” as per normal “Get Photo” function.
The user can also type in a new album name.
Automatically Create album do not show this selection menu—When box is
checked, this screen is automatically bypassed when the next media is inserted
and PhotoPrinter is launched by the PhotoCapture Manager run. The creation
of thumbnails and the optional copy of files will run as specified in the default
setting.
Search all Subdirectories—When checked, it should search all subdirectories
on the selected drive and retrieve all selected image file types.
Copy Files—When checked, all selected files are automatically copied to the
PhotoPrinter Pro 2000/photos directory.
Set as Default—Will save settings automatically to use the same settings each
time the PhotoCapture Manager launches PhotoPrinter.
19 - 3
USING THE PHOTOCAPTURE CENTER™ FROM YOUR PC (FOR WINDOWS® ONLY)
20
Using Automatic E-Mail
Printing
20
For Windows® 95/98/98SE, ME only
Main Features
■ You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other E-mail
software, such as Netscape Navigator™ or MS Internet Mail, does not support.
■ Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set up more than one e-mail
account on a single PC so you can print e-mail in each account automatically.
■ Automatic access to your specifed POP3 server at the specified time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
■ Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time, by searching for a
specified character string in the mail header. It allows you to see the sender,
subject and relevant part of the mail content.
Before You Use this Software
Please read
in the On-Line
Documentation on the CD-ROM. Check the online
README.WRI file in the root directory of the CD-ROM for
last minute important information and troubleshooting tips not
included in the On-Line Documentation. Look for updates at
www.brother.com under your model number.
Note
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and operating
system, click View On-Line Documentation for operating instructions.
USING AUTOMATIC E-MAIL PRINTING
20 - 1
21
Using the Brother MFC with
a New Power Macintosh®
G3, G4 or iMac™/iBook
21
Set up Your USB Equipped Apple® Macintosh®
G3,G4 or iMac™ with
Mac OS 8.5/8.51/8.6/9.0
Note
Before you can connect the MFC to your Macintosh®, you must purchase a
USB cable that is no longer than 6 feet (1.8 meters).
To work with your MFC, your USB-Equipped Apple® Macintosh® must be set
up with Mac OS 8.5/8.51/8.6/9.0. (The Brother Scanner Driver works only with
Mac OS 8.6/9.0)
Installing the Brother Printer
and Scanner Drivers
1
Turn on the power to your Macintosh® and wait for the startup process to be
completed.
2
Insert the Brother CD-ROM into your CD-ROM drive. The window below will
appear automatically.
3
To install the Printer and
Scanner Drivers, click
MFL Pro Driver
Installer.
4
After installation is
completed, connect a
standard USB cable to
both the MFC and the
Macintosh®.
Note
21 - 1
Restart your Macintosh® so it can recognize the new drivers.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
Installing PaperPort®
PaperPort® is a document management application that is used for viewing
scanned originals.
1.
2.
3.
Insert the Brother CD-ROM.
Click the PaperPort® 5.5 Installer.
Follow the instructions.
Using the Brother Printer Driver
with your Apple® Macintosh®
To select the Printer:
1
From the Apple menu, open the Chooser.
2
Highlight the printer driver you installed. On the right side of the Chooser, click
the printer to which you want to print. Close the Chooser.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
21 - 2
To print the document:
3
From application software such as PaperPort®, click File menu and select
Page Setup. You can change the settings for Paper, Paper Thickness, Paper
Source, Orientation, and Scale, then click OK.
4
From application software such as PaperPort®, click File menu and select Print.
Click Print to start printing.
Note
21 - 3
If you want to change Copies, Pages, Quality, Media Type and Color/Mono,
select your settings before clicking Print.
The Option Setup dialog box allows you to change Document and Printing
Options.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
Using Brother TWAIN Scanner Driver with
Your Apple® Macintosh®
The Brother MFC software includes a TWAIN Scanner driver for Macintosh®.
This Macintosh® TWAIN Scanner driver can be used with application that
supports the TWAIN specification. You can use PaperPort® for scanning.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
21 - 4
Accessing the Scanner
Run your PaperPort® software. You will see the PaperPort® icon in the upper
right hand corner of your screen. The first time you use the Brother TWAIN
driver, set it as the default by choosing the Select Source, then click the
PaperPort® icon. Afterward, for each original, you scan choose Acquire
Image by clicking the PaperPort® icon. The Scanner setup dialog box will
appear.
Scanning a Document into Your Macintosh G3, G4 or
iMac
1
2
Place the original in the ADF.
3
Click Start.
Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Color Type
Brightness
Contrast
Scanning Area
When scanning is finished, the image will appear in your graphics application.
21 - 5
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
Settings in the Scanner Window
Image
Resolution
Choose the scanning resolution from the Resolution pop-up menu. Higher
resolution takes more memory and transfer time, but can achieve a finer scanned
image. (Each model has different resolutions. See Specification.)
Color Type
Black & White—Set the image Type to Black&White for text or line art. For
photographic images, set the image type to Gray (Error diffusion) or True Gray.
Gray (Error Diffusion)—is used for documents that contain photographic
images or graphics. (Error Diffusion is a method for creating simulated gray
images by placing black dots in a specific matrix instead of true gray dots.)
True Gray— is used for documents containing photographic images or
graphics. This mode is more exact because it uses up to 256 shades of gray. It
requires the most memory and longest transfer time.
Colors—Choose either 256 Color, which scans up to 256 colors or 24-bit color
which scans up to 16.8 million colors. Although using 24-bit color creates an
image with the most accurate colors, the image file will be approximately three
times larger than a file created with 256 Color.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
21 - 6
Scanning Area
Set the Size to one of the following:
• Letter (8.5 x 11 inches)
• A4 (210 x 297 mm)
• Legal (8.5 x 14 inches)
• A5 (148 x 210 mm)
• B5 (182 x 257 mm)
• Executive (7.25 x 10.5 inches)
• Business Card (90 x 60 mm)
• Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you choose a custom size, you can adjust the scanning area. Click and hold
the mouse button as you drag the mouse to crop the image.
Width:
Enter the width of the custom size.
Length: Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size setting (90 x 60 mm) and
place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor or other
graphics application, it is a good idea to try different settings for the contrast,
mode and resolution to determine which settings look best.
21 - 7
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
Miscellaneous
Brightness
Adjust the brightness setting to obtain the best image. The Brother TWAIN
Scanner driver offers 100 brightness settings (-50 to 50). The default value is 0,
representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to lighten
the image or to the left to darken the image. You can also type a value in the box
to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a
higher brightness value and
scan the document again.
Contrast
The contrast setting is adjustable only when you have selected one of the gray
scale settings, but it is not available when Black & White is selected as the Gray
Scale.
Increasing the contrast level (by dragging the slidebar to the right) emphasizes
dark and light areas of the Image, while decreasing the contrast level (by
dragging the slidebar to the left) reveals more detail in gray areas. Instead of
using the slidebar, you can type a value in the box to set the contrast. Click OK.
Color Sync Dialog
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
21 - 8
Perceptual Matching—All the colors of a given gamut are scaled proportionally
to fit within another gamut. This intent pretty much maintain the balance
between the colors in the image. This intent is the best choice for realistic
images, such as scanned photographs.
Saturation Matching—The relative saturation of colors is maintained from
gamut to gamut. So basically the colors are shifted to the edge of the gamut to
get the most saturated color possible. Rendering the image using this intent
gives the strongest colors and is the best choice for bar graphs and pie charts, in
which the actual color displayed is less important than its vividness.
Relative Colorimetric Matching—The colors that fall within the gamuts of both
devices are left unchanged. Some colors in both images will be exactly the same,
a useful outcome when colors must match quantitatively. What that means is
that if the color is inside the gamut, it will stay the same color. However, if the
color is outside the gamut, it will be mapped to the edge of the gamut. This intent
is best suited for logos or “spot colors” where color must match.
Absolute Colorimetric Matching—A close appearance match may be achieved
over most of the tonal range, but if the minimum density of the idealized image
is different from that of the output image, the areas of the image that are left
blank will be different. Colors that fall within the gamuts of both devices are left
unchanged.
Scanner Profile
Select your Brother MFC.
21 - 9
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview of
the image, so you can see how it will look. The PreScan button is used to
preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click Start to scan the image.
1
2
Insert the original face down in the ADF.
Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and will
appear in the Scanning Area of the Scanner dialog box:
3
To scan a portion of the
prescanned image, click and
drag the mouse to crop it.
4
5
Insert original in the ADF of the Brother MFC again.
6
Click Start.
Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
This time only the selected area of the original will appear in the Scanning Area.
7
In your editing software application, refine the image as usual.
U S I N G T H E B R O T H E R M F C W I T H A N E W P O W E R M A C I N T O S H ® G 3 , G 4 O R i M A C ™/ i B O O K
21 - 10
22 Important Information
22
Standard Telephone and FCC Notices
These notices are in effect on models sold and used in
the United States only.
This equipment is hearing aid compatible.
When programming emergency numbers and/or making test calls to
emergency numbers:
■ Remain on the line and briefly explain to the dispatcher the reason for the call
before hanging up.
■ Perform these activities in the off-peak hours, such as early morning or late
evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone
company.
You may safely connect this equipment to the telephone line by means of a
standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with this
equipment. This equipment is designed to be connected to the telephone line or
premises wiring using a compatible modular jack that is Part 68 compliant. See
the Installation section of this manual for details.
The REN is useful to determine the quantity of devices you may connect to your
telephone line and still have those devices ring when your telephone number is
called. In most, but not all areas, the sum of the RENs of all devices connected
to one line should not exceed five (5). To be certain of the number of devices
you may connect to your line, as determined by the REN, you should contact
your local telephone company to determine the maximum REN for your calling
area. If your MFC 9200C damages the telephone line, the telephone company
may discontinue your service temporarily. If possible, they will notify you in
advance. But if advanced notice is not practical, you will be notified as soon as
possible. You will be informed of your right to file a complaint with the FCC.
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an opportunity
to maintain uninterrupted telephone service.
22 - 1
IMPORTANT INFORMATION
If you experience trouble with your MFC 9200C, please contact a Brother
Authorized Service Center for information on obtaining service or repair. The
telephone company may ask that you disconnect this equipment from the line
until the problem has been corrected or until you are sure that the equipment is
not malfunctioning.
If you are not able to solve a problem with your MFC, contact Brother Customer
Service (See Brother Numbers, page i).
WARNING
For protection against the risk of electrical shock, always disconnect all cables
from the wall outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the
result of your use of this information, including direct, special or consequential
damages. There are no warranties extended or granted by this document.
WARNING
Important—About the Interface Cable
This machine has been certified to comply with FCC standards, which are
applied to the USA only. The shielded interface cable should be used according
to FCC 15.27 (C). In addition, a grounded plug should be plugged into a
grounded AC outlet after checking the rating of the local power supply for the
printer to operate properly and safely.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA only)
Responsible
Party:
Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL: (908) 704-1700
declares, that the products
Product Name: MFC 9200C
comply with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference, and (2) this
device must accept any interference received, including interference that may
cause undesirable operation.
IMPORTANT INFORMATION
22 - 2
Industry Canada Compliance Statement
(For Canada only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du
Canada.
ENERGY STAR® Compliance Statement
As an ENERGY STAR® Partner, Brother Industries,
Ltd. has determined that product meets the
ENERGY STAR® guidelines for energy efficiency.
1
2
3
4
5
6
Important Safety Instructions
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or
aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table. The product may
fall, causing serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are provided for
ventilation; to ensure reliable operation of the product and to protect it from
overheating, these openings must not be blocked or covered. The openings
should never be blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or over a radiator or
heater. This product should never be placed in a built-in installation unless
proper ventilation is provided.
8
This product should be operated from the type of power source indicated on the
label. If you are not sure of the type of power available, consult your dealer or
local power company.
9
This product is equipped with a 3-wire grounding type plug, a plug having a
third (grounding) pin. This plug will fit into only a grounding-type power outlet.
This is a safety feature. If you are unable to insert the plug into the outlet, contact
your electrician to replace your obsolete outlet. Do not defeat the purpose of the
grounding-type plug.
10
Do not allow anything to rest on the power cord. Do not place this product where
people can walk on the cord.
11
If an extension cord is used with this product, make sure that the total ampere
ratings on the products plugged into the extension cord do not exceed the
extension cord ampere rating. Also, make sure that the total of all products
plugged into the wall outlet does not exceed 15 amperes (USA only).
22 - 3
IMPORTANT INFORMATION
12
Do not place anything in front of the machine that will block received faxes. Do
not place anything in the path of received faxes.
13
14
Wait until pages have exited the machine before picking them up.
15
Do not attempt to service this product yourself, as opening or removing covers
may expose you to dangerous voltage points and/or other risks, and may void
your warranty. Refer all servicing to Authorized Service Personnel. A list of
Authorized Service Centers has been included for your convenience, or you may
contact Customer Service for your nearest Brother Authorized Service Center.
(See Brother Numbers, page i.)
16
This product does not have an ON/OFF switch. Therefore, it is very important
that you have easy access to the main plug and the main socket to which the plug
is connected, in case the main power to the MFC must be disconnected quickly.
17
Unplug this product from the wall outlet and refer servicing to Brother
Authorized Service Personnel under the following conditions:
Never push objects of any kind into this product through cabinet slots, since they
may touch dangerous voltage points or short out parts resulting in the risk of fire
or electric shock. Never spill liquid of any kind on the product.
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating instructions
are followed. Adjust only those controls that are covered by the operating
instructions. Improper adjustment of other controls may result in damage
and will often require extensive work by a qualified technician to restore
the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a need
for service.
18
To protect your product against power surges, we recommend the use of a power
protection device (Surge Protector).
IMPORTANT INFORMATION
22 - 4
Trademarks
The brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link and PhotoCapture Center are registered trademarks of
Brother Industries, Ltd.
© Copyright 2000 Brother Industries, Ltd. All rights reserved.
© Copyright 2000 Smith Micro Software, Inc. All rights reserved.
© Copyright 2000 Visioneer, Inc. All rights reserved.
PhotoPrinter Pro is a registered trademark of Arcsoft.
Windows and Windows NT are registered trademarks of Microsoft in the U.S.
and other countries.
Microsoft is registered trademarks of Microsoft in the U.S. and other
companies.
Macintosh is a registered trademark, and iMac is a trademark of Apple
Computer, Inc.
PaperPort and TextBridge are registered trademarks of ScanSoft, Inc.
Excel and Word are trademarks of Microsoft Corp.
Each company whose software title is mentioned in this manual has a Software
License Agreement specific to its proprietary programs.
IBM, IBM PC and Proprinter are registered trademarks of International
Business Machines Corporation.
SmartMedia is a trademark of Toshiba Corporation.
Hammermill copyplus white is a registered trademark of International Paper.
All other brand and product names mentioned in this manual are
registered trademarks of their respective companies.
22 - 5
IMPORTANT INFORMATION
23
Troubleshooting and
Routine Maintenance
23
Troubleshooting
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so you
can get instant answers to common technical questions and product information
for all Brother products. This system is available 24 hours a day, 7 days a week.
You can use the system to send faxes to any fax machine, not just the one from
which you are calling.
If you can’t resolve a difficulty with your MFC using this manual, call our
fax-back system and follow the voice prompts to receive faxed instructions
about using the system, and an index of fax-back subjects:
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
The Brother USA fax-back system number has been preprogrammed on One
Touch key 1.
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide Web.
From product specification sheets to Frequently Asked Questions (FAQs), it is
all there. Visit us at:
http://www.brother.com
You can check here for Brother Printer Driver updates.
Brother Bulletin Board
Brother’s Bulletin Board Numbers are :
USA:
1-888-298-3616
From within Canada:
1-514-685-2040
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 1
Error Messages
As with any sophisticated office product, errors may sometimes occur. If this
happens, your MFC often identifies the problem and displays an error message.
The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help, call the
Brother Fax-Back System.
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
CHECK CASSETTE
MFC cassette cover is open or MFC
cassette is not installed properly.
Close cassette cover or install cassette
properly.
CHECK PAPER
MFC is out of paper.
Add paper.
CHECK SCAN LOCK
The scanner lock is locked.
Release the scanner lock lever and press
Stop. If you see MACHINE ERROR AF
(or AE), stop operation and call Customer
Service for assistance:
USA:
1-800-284-4329
From within Canada: 1-800-853-6660
From within Montreal: 1-514-685-6464
COMM. ERROR
Poor phone line quality caused
communication error.
Try the call again. If problem continues,
call Telephone Company to check your
phone line.
CONNECTION FAIL
You tried to poll a fax machine that is not in
Polled Waiting mode.
Verify the other party’s polling setup.
COVER OPEN
Scanner cover is not closed completely.
Press the Scanner Cover Release Button
and lift the scanner cover, then close it.
DISCONNECTED
The other party or other party’s fax
machine terminated the call.
Try to transmit or receive again.
DOCUMENT JAM
Documents were not inserted or fed
properly, or document scanned from ADF
was longer than about 40 inches (90cm).
See page 23-4.
INK EMPTY
One or more of the ink cartridges is out of
ink.
Replace the ink cartridges. See p. 23-16.
MACHINE ERROR
XX
MFC has a mechanical problem.
Call Brother Customer Service.
USA:
1-800-284-4329
From within Canada: 1-800-853-6660
From within Montreal: 1-514-685-6464
MEDIA ERROR
You inserted a media card that is either bad
or not formatted, or there is a problem with
the media drive.
Remove the media card. See page 12-9.
MEMORY FULL
The data is too large for the MFC’s
memory.
See page 10-2, 12-8.
NEAR EMPTY
One or more of the ink cartridges is running
out of ink.
Order a new ink cartridge. See p. ii.
NO RESPONSE/
BUSY
The number you dialed does not answer or
is busy.
Verify the number and try again.
23 - 2
TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR MESSAGE
CAUSE
ACTION
NOT REGISTERED
You tried to access a One Touch or Speed
Dial number that is not programmed.
Set up the One Touch or Speed Dial
number.
See page 7-1.
NO FILE
The media card in the media drive does not
contain a .JPG file, or the DPOF print file
on the media card selects a .JPG image that
is not on the card.
See PhotoCapture Center™ Requirements,
page 12-9.
PLS OPEN COVER
A page, piece of paper or paper clip, etc.
may be jammed inside the MFC.
Press the Scanner Cover Release Button
and lift the scanner cover. If you see any
jammed paper or other item, gently pull it
out, then close the scanner cover. If the
error message remains, open and close the
scanner cover again. If the MFC cannot
reset itself and return to the date and time
prompt, it will display MACHINE ERROR
XX. Please call Brother Customer Service
and tell them the Machine Error number, at:
USA:
1-800-284-4329
From within Canada: 1-800-853-6660
From within Montreal: 1-514-685-6464
PRINTER JAM
The paper is jammed in the MFC.
See page 23-4.
SET CARTRIDGES
An ink cartridge is not installed properly.
Re-install the ink, seating it properly. See
page 23-16.
WARMING UP
The print head detects low temperature.
Wait until the MFC warms up.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 3
Document Jams and Paper Jams
Based upon where the original or printed sheet is jammed, follow the
appropriate set of instructions to remove it.
Original is Jammed in the Top of the ADF Unit
1
Remove any paper from
the ADF that is not
jammed.
ADF Cover
2
3
Lift the ADF cover.
4
5
Close the ADF cover.
Pull the jammed original
out to the left.
Press Stop.
Original is Jammed Inside the ADF Unit
1
2
Open the document cover.
Remove any paper from the
ADF that is not jammed.
ADF Unit
Document
Cover
3
4
Lift the ADF unit.
5
6
Close the ADF unit.
23 - 4
Pull the jammed document
out to the right.
Press Stop.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper is Jammed Inside the MFC
1
Remove the paper cassette.
2
Press the blue release button and
pull the jammed paper out toward you.
3
Slide the paper cassette into the MFC
until it locks into place.
Blue Release
Button
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 5
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first. If the copy
looks good, the problem is probably not your MFC. Check the chart below and
follow the troubleshooting tips.
DIFFICULTY
SUGGESTIONS
Printing or Receiving Faxes
Condensed Print and Horizontal
Streaks / Top and Bottom of
Sentences Are Cut Off
If your copy looks good, you probably had a bad connection, with static or
interference on the phone line. If the copy looks bad, call Brother Customer
Service at 1-800-284-4329 (USA), 1-800-853-6660 (from within
Canada) or 1-514-685-6464 (from within Montreal).
Poor Quality Print
Make sure the Printer Driver matches the type of paper you are using (see
15-6). If you are using plain paper, try using recommended special paper
(see Chapter 2). Don’t handle the paper until the ink is dry. Adjust the
Vertical Alignment (see page 23-10).
Smudged stain on the top center of the
printed page
Press the purple paper thickness adjustment lever down. (See Adjusting
for Thick Paper and Envelopes, page 14-2.)
Printing Too Dark or Too Light
Make sure your ink cartridges are fresh. Cartridges are good up to two
years, after that the ink may become clogged. Cartridge expiration dates are
printed on the package. Make sure the Printer Driver matches the type of
paper you are using (see page 15-6.). Try using recommended special paper
(see Chapter 2). The recommended environment for your MFC is between
50°F to 95°F.
Printing Appears Dirty or Ink Seems
to Run
Make sure you are using the recommended paper (see Chapter 2). Don’t
handle the paper until the ink is dry.
The recommended environment for your MFC is between 50°F to 95°F.
White Lines in Text or Graphics
Clean the print head (see Cleaning the Print Head, page 23-9).
Stains Appear on the Reverse Side or
at the Bottom of the Page
Make sure the Printer Platen and Pick Up Roller are not dirty with ink mist.
(See page 23-15).
Vertical Black Lines When Receiving
Received color fax prints only in B &
W.
Replace the color ink cartridges that
are empty or nearly empty. (See
Replacing the Ink Cartridges,
page 23-16.)
The sender’s scanner may be dirty. Ask the sender to make a copy to see if
the problem is with the sending machine. Try receiving from another fax
machine.
If the problem continues, call Brother Customer Service at 1-800-284-4329
(USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464 (from
within Montreal).
Phone Line or Connections
MFC Does Not Answer When Called
Make sure the MFC is not in MANUAL mode. Check for dial tone. If
possible, call your MFC to hear it answer. If there is still no answer, check
the telephone line cord connection. If there is no ringing when you call your
MFC, call your Telephone Company to check the line.
Sending Faxes
Poor Transmitting Quality
Try changing your resolution to FINE or SUPERFINE. Make a copy to
verify your MFC’s scanner operation.
Transmission Verification Report
says “Result:NG”
There is probably temporary noise or static on the line. Try sending the fax
again. If the problem continues, call the Telephone Company to check your
phone line.
Vertical Black Lines When Sending
If the copy you made shows the same problem, your scanner is dirty (see
Cleaning the Scanner, page 23-14).
23 - 6
TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls
Transferring a Fax Call to the MFC
If you answered at an external or extension phone, press your Fax Receive
Code (default setting is 51). When your MFC answers, hang up.
Custom Features on a Single Line
If you have Call Waiting, Caller ID, Call Waiting/Caller ID, Ring Master,
Voice Mail, alarm system or any other custom feature on a single phone
line with your MFC, it may create a problem sending or receiving fax data.
For example: If you are sending or receiving a fax message while a custom
feature signal comes through on the line, the signal can temporarily
interrupt or disrupt the fax data. Brother’s ECM feature should help
overcome this problem. This condition is related to the telephone system
industry, and is common to all devices that send and receive information on
a single, shared line with custom features. If avoiding a slight interruption
is crucial to your business, a separate line with no custom features is
recommended.
Printer Difficulties
Horizontal lines appear in Text or
Graphics.
An image from the PhotoCapture
Center™ can be printed only partially
or not at all.
Make sure the image is not corrupted
and that it has a .JPG extension that is
compliant with Exif version 2.
(See PhotoCapture Center™
Requirements, page 12-9.)
Clean the print head (see Cleaning the Print Head, page 23-9). If you clean
the print heads five times and the print has not improved, call Brother
Customer Service at 1-800-284-4329 (USA), 1-800-853-6660 (from
within Canada) or 1-514-685-6464 (from within Montreal).
Scanning Difficulties
TWAIN Errors appear while
scanning.
Make sure the Brother TWAIN Driver is selected as the primary source. In
PaperPort®, click File, Select Source, highlight the Brother TWAIN Driver
and click Select.
Software Difficulties
Cannot perform ‘2 in 1’ printing.
Check that the paper size setting in the application and in the printer driver
are the same.
Cannot print when using Paint Brush.
Try setting the Display setting to ‘256 colors’.
Cannot print when using Adobe
Illustrator.
Try to reduce the printing resolution.
Thick line and thin line appear
alternately. (banding)
Turn OFF ‘Bi-Directional Printing’ from the ‘Quality/Color’ tab in the
printer driver.
There are some dense lines.
Turn ON ‘Reverse Order’ from the ‘Paper’ tab in the printer driver.
When using ATM fonts, some
characters are missing or some
characters are printed in the same
place.
If you are using Windows 95 or 98, select ‘Printer Settings’ from the ‘Start’
menu. Open ‘Brother MFC-9200’ properties. Click ‘Spool Setting’ on the
‘Details’ tab. Select ‘RAW’ from ‘Spool Data Format’. Do NOT clean the
print head by touching it with your hand or a cloth (see page 23-9).
When using Power Point or Excel,
hatch pattern is not what you are
expecting.
Open the ‘Quality/Color’ tab in the printer driver, and change the
‘Document Type’ to ‘Photo’.
Printing is slow.
In the ‘Quality/Color’ tab of the Print dialog box, select Auto in the
Document section.
True2Life is not working correctly.
If the image data is not full color (such as 256 color) in your application,
True2Life does not function. Please use at least 24 bit color data with the
True2Life feature.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 7
DIFFICULTY
SUGGESTIONS
“Unable to write to LPT1” or “LPT1
already in use” Error Message
appears.
1. Make sure the MFC is on (plugged into the AC outlet) and that it is
connected directly to the computer using the IEEE-1284 bi-directional
parallel cable. The cable must not go through another peripheral device
(such as a Zip Drive, Extemal CD-ROM Drive, or Swich box).
2. Make sure the MFC is not displaying an error message on the LCD
Display.
3. Make sure no other device drivers, which also communicate through
the parallel port, are running automatically when you boot up the
computer (such as, drivers for Zip Drives, External CD-ROM Drive,
etc.). Suggested areas to check: (Load=, Run=command lines in the
win.ini file or the Statup Group).
4. Check with you compnter manufacturer to confirm that the computer’s
parallel port settings in the BIOS are set to support a bi-directional
machine, i.e., Parallel Port Mode-ECP
“MFC is Busy” or “MFC Connect
Failure” Error Message appears.
Video Capture
LCD does not show VIDEO: PRESS
COPY CAPTURE READY
23 - 8
Check the video cable connection to the MFC’s RCA pin jack. Check that
the video equipment is sending a signal (video equipment is turned on and
set to the correct setting).
TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to Improve Print Quality
Test Print
If the quality is not satisfactory, first print a test page to help you identify
settings you may want to change.
1
2
3
Press Function, 2, 1.
1.TEST PRINT
Press Start. The MFC begins printing.
Press Stop to exit.
Cleaning the Print Head
Clean the print head if you get a horizontal line in the text or graphics on your
printed documents. You can clean the four color (black, cyan, yellow, magenta)
print heads (or a single color) by using Ink Management.
Caution
Do NOT clean the print head by touching it with your hand or a cloth.
1
2
3
Press Ink Management.
Press 1 to choose 1.CLEANING.
Press
or
to choose the color you want to clean and press Set.
The MFC will clean the print head.When cleaning is finished, the MFC will go
back online.
Note
If you clean the print head at least five times and the print has not improved,
call Brother Customer Service for assistance at 1-800-284-4329 (USA), 1-800853-6660 (from within Canada), or 1-514-685-6464 (from within
Montreal).
WARNING
Do NOT touch the print head. Touching the print head may cause permanent
damage and may void the print head’s warranty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 9
Aligning Ink Cartridges
This feature allows you to check and align the ink cartridges to assure best print
quality. Make sure there is paper in the cassette before you start the alignment
procedure.
1
Press Function, 2, 2.
2
Press Start. The MFC prints a sample page.
2.VERTICAL ALIGN
Study the alignment page and decide which sample numbers show the most
evenly printed ink lines for 300 and 600 dpi.
300DPI ADJUST
ENTER NO.(1-9)
3
Using the dial pad, enter the level of adjustment needed for 300 dpi (1 to 9).
600DPI ADJUST
ENTER NO.(1-9)
4
5
6
Using the dial pad, enter the level of adjustment needed for 600 dpi (1 to 9).
Print another sample Test Print and check it (see page 23-9).
Press Stop to exit.
23 - 10
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Turning Off Bi-directional Printing
You can further improve print quality by turning off bi-directional printing and
setting the MFC to print in one direction only. However, this will reduce print
speed by one half.
1
2
Press Function, 2, 3.
Press
or
3.BI-DIR PRINT
to select OFF.
Don’t handle the paper until the ink is dry.
Special ink jet, glossy and transparency paper will take longer to dry than plain
paper, so do not touch the printed copy until the ink has dried.
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came with your
MFC. If you do not pack the MFC correctly, you could void your warranty.
Caution
Do NOT unplug the MFC after a print job until you hear the final click.
1
Lock the Scanner Lock Lever.
Scanner
Cover
A Press the blue Scanner
Cover Release Button on
the right side of the MFC
and lift the scanner cover
until it locks in the open
position.
Scanner Cover
Release Button
B The blue Scanner
Lock Lever is on
the back left
underside of the
scanner cover.
Press it backward
to lock it.
ock
nl
k U
Loc
Scanner Lock Lever
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 11
Caution
Damage caused to your MFC by failure to lock the scanner before moving and
shipping will void your warranty.
2
3
4
5
6
Close the scanner cover.
7
Remove the ink cartridges
and replace them with the
yellow shipping cover that
was part of the original
packing materials.
8
Wrap the MFC in the
plastic bag.
9
Place the MFC and paper
cassette in the original
carton with the original
packing material.
Wait until the LCD returns to the date and time display.
Unplug the MFC from the telephone wall socket.
Unplug the MFC from the AC outlet.
Remove the paper cassette and telephone line cord and, and place them in
original packing materials or protective wrapping.
23 - 12
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
If you are unable to locate
the shipping cover, do not
remove the ink cartridges
before shipping. It is
essential that either the
yellow shipping cover or
the ink cartridges be in
position during shipment.
Otherwise, the print head
will be damaged, voiding
your warranty.
10
Note
11
Pack additional parts
(cord, paper cassette,
printed materials) into the
carton.
If you are returning the MFC to Brother as part of the Swap Program, pack only
the MFC. Keep all separate parts to use with your “Swap” machine.
Close the carton.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 13
Routine Maintenance
Cleaning the Scanner
Unplug the MFC and lift the document cover. Clean the scanner glass and the
white film with isopropyl alcohol on a lint free cloth.
White Film
Document
Cover
Lift the ADF unit. Clean the white roller and the glass strip under the roller with
isopropyl alcohol on a lint-free cloth.
White Roller
Glass Strip
ADF Unit
23 - 14
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the MFC Printer Platen
To clean your MFC printer platen, wipe it with a lint free cloth that is dry or
lightly moistened with isopropyl alcohol.
Printer Platen
Flat Cable
Paper Feed Star Wheel
WARNING
Be careful not to touch the paper feed star wheels and flat cable.
Cleaning the Pick-up Roller
1
2
Remove the paper cassette from the MFC.
Wipe the pick-up rollers with a cloth moistened with isopropyl alcohol.
Pick-up Rollers
3
Slide the paper cassette into the MFC until it locks into place.
WARNING
Be sure to unplug the MFC from the main power outlet before cleaning the
printer platen and pick-up rollers.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 15
Replacing the Ink Cartridges
Your MFC is equipped with an ink dot counter that automatically monitors the
ink level in each color cartridge. When the counter detects an ink cartridge is
running out of ink, the MFC will notify you with a message on the LCD.
The display shows you which color cartridges are low or empty. Be sure to
follow the display prompts so you replace the color cartridges in the appropriate
order.
When the ink cartridges are running low, you must use Ink Management
to begin the cartridge replacement (Steps 1–3). If the ink is empty, skip to
Step 3.
1
2
Press Ink Management.
Press
or
to choose 2. REPLACE INK and press Set.
If one or more ink cartridges are empty, for example Black, the screen displays
INK EMPTY BLACK and PLS OPEN COVER.
3
4
Press the scanner cover release button and lift the scanner cover.
5
Open the new ink
cartridge bag for the color
on the display and remove
the ink cartridge.
6
Hold the new ink cartridge
as shown in the
illustration, and peel the
sealing tape from the side
of the ink cartridge.
Carefully peel the tape in
the direction away from
you.
Note
Remove the ink cartridge
by pulling it toward you
and lifting it up and out of
the print head.
opening
Peel in the direction
away from you!
To prevent spilling ink and staining your hands and clothing, remove the
sealing tape gently.
23 - 16
TROUBLESHOOTING AND ROUTINE MAINTENANCE
7
Each color has its own correct position. Insert each new ink cartridge into the
carriage using the color indicator on the print head as a guide.
8
After installing the ink cartridges, close the scanner cover. Your MFC prepares
for a “head cleaning” and goes online. The display screen prompts you to verify
a new ink cartridge was inserted for each color you removed. Example: DID
YOU CHANGE BLCK? 1. YES 2. NO.
If the ink cartridge you installed is not a brand new one, please make sure to
select 2.
9
For each new cartridge, Press 1 on the dial pad to reset the ink dot counter for
that color automatically. (The ink dot counter enables the MFC to notify you
when a color is running low.)
The MFC will enter a cleaning cycle for approximately three minutes for each
replaced cartridge. The display screen alternately shows CLEANING and
PLEASE WAIT.
When the MFC completes the cleaning cycle, the display returns to Standby
mode (date and time).
WARNING
If ink gets in your eyes, irrigate them with water immediately. If irritation
persists, consult your physician.
Caution
■ DO NOT remove ink cartridges if you do not need to replace them. If you do
so, it may reduce the ink quantity and the printer will not know the quantity of
ink left in the cartridge.
■ DO NOT shake the ink cartridges, because the ink may spill when you take off
the sealing tape.
■ If ink stains your body or clothing, wash with soap or detergent immediately.
■ If you install an ink cartridge in the wrong color position, you must clean the
print head several times before you start printing, after correcting the cartridge
installation, because the colors were mixed.
■ Once you open an ink cartridge, install it in the MFC and use it up within six
months of installation. Use unopened ink cartridges by the expiration date
written on the cartridge package.
■ DO NOT refill the ink cartridges. Attempting to use refilled cartridges may
cause damage to the print head and will void your warranty.
Note
If the INK EMPTY error message is on the display after you have installed ink
cartridges, check that the ink cartridges are installed correctly.
TROUBLESHOOTING AND ROUTINE MAINTENANCE
23 - 17
For Customer Service
If you still cannot solve a problem with your MFC, call Brother Customer
Service (see Brother Numbers, page i).
23 - 18
TROUBLESHOOTING AND ROUTINE MAINTENANCE
Specifications
Product Description
The MFC 9200C is a 6 in 1 Multi-Function Center: Color Printer, Color Copier
(multiple copies), Color Scanner, Plain Paper Fax, Color PC Fax (via your PC),
and Video Capture, PhotoCapture Center™.
Fax
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JBIG /JPEG
14400/12000/9600/7200/4800/2400
Automatic Fallback
Document Size
ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Length: 5.0" to 14.0" (127 mm to 356 mm)
Scanner Width: Max. 8.5" (216 mm)
Scanner Length: Max. 11.7" (297 mm)
Scanning/Printing Width 8.2 inches (208 mm)
Paper Cassette
250 Sheets (20 lbs.)
Printer Type
Ink Jet
Gray Scale
256 levels (Error Diffusion)
Display
LCD, 16 characters
Polling Types
Standard, Sequential
Contrast Control
Automatic/Super Light/Super Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical
Standard—98 line/inch
(3.85 line/mm)
Fine, Photo—196 line/inch
(7.7 line/mm)
Superfine, Photo—392 line/inch
(15.4 line/mm)
Memory Capacity
8 MB (up to 550 pages*)
One Touch Dial
4x2
Speed Dial
100 stations
Automatic Redial
3 times at 5 minute intervals
* Using Brother #1 chart, with JBIG coding and Standard Resolution.
SPECIFICATIONS
S-1
Fax (Continued)
Auto Answer
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network
Operating Environment
50–95° F (10–35° C)
Best Print Quality
68–91° F (20–33° C)
Power Source
120V AC 50/60Hz
(USA, Canadian Version Only)
Power Consumption
Standby: under 13 watts
Operating: under 50 watts
Dimensions
19.4 x 18.9 x 14.6 (inches)
492 x 481 x 372 (mm)
Weight
37.51b/17kg
* “Pages” refers to the “Brother Standard Chart No. 1” (a typical business
letter, Standard resolution). Specifications and printed materials are subject
to change for improvement without prior notice.
Printer
Printing
Print Method
Piezo with 107 x 4 nozzles
Resolution
1200 x 1200 dots per inch (DPI)
600 x 600 dots per inch (DPI)
300 x 300 dots per inch (DPI)
300 x 150 dots per inch (DPI)
Print Speed
up to 14 pages/minute (Mono)
up to 12 pages/minute (Color)
Print Width
8 inches (203.2 mm)
Disk-Based Fonts
35
Controller
S-2
Parallel Interface
A bi-directional shielded parallel that is
IEEE 1284 compliant and no longer than 6 feet
(1.8m)
USB Interface
A Standard Universal Serial Bus cable that is no
longer than 6feet (1.8m).
SPECIFICATIONS
Note
To meet FCC emission requirements for the MFC, you must attach the included
filter core and cable tie to the Parallel cable.
Print Media
Paper Input
Automatic loading from the Multi-Purpose
Paper Cassette or manual loading from the
Manual Feed Slot
■ Paper type:
Plain paper, coated paper, glossy paper,
transparencies, organizer paper (K, L) and
envelopes
■ Paper size:
Letter, Legal, A4, A5, B5, Executive,
envelopes (commercial No. 10, DL, C5)
organizer (K, L), Postcard, Photo.
Width
3.75–8.5" (95.3–216 mm)
Length 5.85–14" (148.6–356 mm)
Weight 17–32 lb (64–120 g/m2)
■ Maximum feeder capacity: Approx. 250
sheets of 20 lb (75 g/m2) plain paper.
Paper Output
Approximately 75 sheets of plain paper
(Face up print delivery to the paper output tray)
To prevent smearing the ink, we recommend
removing printed pages from the paper output
tray immediately after they exit the machine.
Consumable Items
Ink
Black and 3 individual color ink cartridges
separate from the print head
Service Life of Ink
Cartridge
Approximately 850 page/Black cartridge at
10% coverage
Approximately 410 page/Color cartridge at
10% coverage
SPECIFICATIONS
S-3
Glossary
Activity Report Lists information about the last 50 incoming and outgoing faxes. TX means
Transmit. RX means Receive.
ADF (Automatic Document Feed) Refers to the number of pages that can be placed in the
document feeder and fed one at a time automatically.
Auto Dial List A listing of names and numbers stored in One Touch and Speed Dial memory,
in numerical order.
Automatic E-Mail Printing Software application that automatically prints incoming e-mail
messages on the MFC (on the CD-ROM).
automatic fax transmission Sending a fax without picking up the handset of an external or
extention phone.
Automatic Redial A feature that enables your MFC to redial the last fax number if the original
fax did not go through because the line was busy.
Backup Print Sets your MFC to print a copy of faxes that are received and stored in memory.
beeper The sound the keys make when they are pressed, an error occurs or a document has been
received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an error.
Brightness Changing the Brightness makes the whole image lighter or darker.
broadcasting The ability to send the same fax message to more than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to
tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or receiving, usually
caused by line noise or static.
Coding Method Method of coding the information contained in a document. All fax machines
must use a minimum standard of Modified Huffman (MH). Your fax machine is capable of
greater compression methods, Modified Read (MR) and Modified Modified Read (MMR), if
the receiving machine has the same capability.
Compatibility Group The ability of one fax unit to communicate with another. Compatibility
is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening dark documents or
darkening light documents.
Cover Page Prints a page at the other party’s machine, that contains the sender and recipient’s
name and fax number, number of pages and comment. You can generate an electronic cover
page at the other end with pre-programmed information from memory or you can print a
sample cover page to fax with your document.
Cover Page Message The comment that is on the Cover Page. This is a programmable
feature.
Delayed Fax Sends your fax at a later time that day.
G-1
GLOSSARY
Dual Access Your MFC can scan outgoing faxes or scheduled jobs into memory at the same
time it is sending a fax or receiving or printing an incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the
page(s) of the document that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted from the fax
machine’s memory, eliminating the need for making up cover pages manually.
E-Mail Printing Software application that automatically retrieves your e-mail messages from
your POP3 server and prints them on your MFC.
extension phone A telephone on the fax number that is plugged into a separate wall jack.
external phone A TAD (telephone answering device) or telephone that is plugged into the
EXT jack of your MFC.
Fax Forwarding Sends a fax received in memory to another preprogrammed fax number.
Fax Storage You can print stored faxes later, or retrieve them from another location using Fax
Forwarding, Paging, or Remote Retrieval functions.
fax tones The signals sent by sending and receiving fax machines while communicating
information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs.
Function Mode The programming mode for changing the settings of your MFC.
gray scale The shades of gray available for copying and faxing photographs.
group number A combination of One Touch and/or Speed Dial numbers that are stored on a
One Touch key for Broadcasting.
Ink Management button Cleans the print head and/or resets the ink dot counter after
replacing an ink cartridge.
interval The preprogrammed time period between automatically printed Activity Reports. You
can print Activity Reports on demand without interrupting this cycle.
LCD (liquid crystal display) The display screen on the MFC that shows interactive messages
during On-Screen Programming and defaults to the date and time when the machine is idle.
manual fax When you lift the handset of your external or extention phone so you can hear the
receiving fax machine answer before you press Start to begin transmission.
Memory Status Report Shows how much memory is being used, how much is left, and the
type of messages in memory.
Multi-Function Link Pro® Software application Turns your MFC into a printer and a
scanner and enables PC faxing using the MFC.
OCR (optical character recognition) The bundled ScanSoft™ TextBridge® software
application converts an image of text to text you can edit.
One Touch Keys on the MFC control panel where you can store numbers for easy dialing. You
must use a separate key for each number.
Out of Paper Reception Receives faxes into the MFC’s memory when the machine is out of
paper.
GLOSSARY
G-2
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static
on overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax is received into its memory.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on One Touch and
Speed Dial numbers.
Photo Mode A resolution setting that uses varying shades of gray for the best representation of
photographs.
polling The process of a fax machine calling another fax machine to retrieve waiting fax
messages.
printer alarm Audible alarm when the printer is not able to print.
Pulse (For Canada Only) A form of rotary dialing on a telephone line.
Real Time Transmission When memory is full, you can send documents in real time.
reduction reduces the size of incoming faxes.
remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
remote retrieval access The ability to access your MFC remotely from a touch tone phone.
remote activation allows you to transfer a fax call, answered at an external or extension
phone, to the MFC.
remote retrieval access code The four-digit code (159 ) that allows you to call and access
your MFC from a remote location.
resolution The number of vertical and horizontal lines per inch. See: Standard, Super Fine and
Photo.
Ring Delay The number of rings before the MFC answers in FAX mode.
Ring Volume Volume setting for the MFC’s ring.
scanning The process of sending an electronic image of an original paper document into your
computer.
ScanSoft™ PaperPort® for Brother Document management application where you can
view received faxes and scanned image.
speed dial A preprogrammed number for easy dialing. You must press the
Search/Speed Dial button and then #, two digit code to start the dialing process.
Standard resolution 98 x 203 dpi. It is used for regular size text and quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It includes the
sender’s name and fax number.
super fine resolution 392 x 203 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external TAD to the EXT. jack of
the MFC for EXT. TEL/TAD mode.
Tel-index An electronic, alphabetical listing of stored One Touch, Speed Dial and Group
numbers.
Temporary Setting You can select certain options for each fax transmission without changing
the default settings.
G-3
GLOSSARY
transmission The process of sending documents over the phone lines from your MFC to the
receiving fax machine.
User Setting List A printed report that shows the current settings of your MFC.
Xmit Report (Transmission Report) A listing of each transmission, date, time, and number
of pages.
GLOSSARY
G-4
Index
A
access codes, storing 7-5
accessories and supplies ii
Activity Report 9-1, 9-2
ADF (Automatic Document Feeder) 6-1
ADF cover 23-4
All Dial List 9-1
alternating displays 3-2
assembly
grounded 3-prong plug 2-8
loading paper 2-7
telephone line code 2-8
Auto Switch 11-1
automatic
dialing 7-4
fax receive 5-1
transmission 6-4
Automatic Transmission 6-4
B
beeper 4-3
Beeper Volume 4-3
beeps 8-3
BI-DIR PRINT 3-5, 14-5
Bi-directional Parallel Cable 13-2, 13-3
brightness 1-3, 1-4
Broadcasting
setting up groups for 7-3
Brother
accessories and supplies ii
Bulletin Board i
contact numbers i
Customer Service i
fax-back system i
Frequently Asked Questions (FAQs) i
Home Page i
test sheet, sending 1-2
Brother paper 2-4
C
canceling
a scheduled job 5-6
I-1
fax forwarding 8-4
fax jobs in memory 5-6
jobs awaiting redial 6-7
paging 8-4
cleaning 23-9
cycle 2-11
Printer Platen 23-15
Scanner 23-14
clear 1-3, 1-4
CNG tones 1-5
Color Adjustment 10-9
Computer Requirements 13-2
connecting 2-1
contrast 6-3
control panel 1-3
convert to an RJ11 jack 2-14
converting telephone wall outlets 2-14
copy
color copy 10-1
contrast 10-10
keys 10-3
mono copy 10-1
multiple 10-1
quality 10-9
resolution 1-3, 1-4
corrections 4-2
cover page 6-7, 6-8, 6-9
composing 6-7
custom comments 6-8
for all faxes 6-8
for next fax only 6-8
printed form 6-9
credit card numbers 7-5
custom telephone features 2-16, 23-7
Customer Service i
D
dark original 6-3
Date and Time setting 4-1
Default Copy Settings 10-8
Delayed Batch Transmission 6-10
Delayed Fax 6-10
dialing
automatic fax redial 6-4
One Touch numbers 7-4
search 7-6
Speed Dial numbers 7-4
document jam 23-4
document size and resolution 6-1, 6-3
Drivers
installing
iMac™/Macintosh® G3, G4 21-1
Windows® Parallel 13-2
Windows® USB 13-17
Dual Access 6-5
E
Easy Receive 5-2
ECM (Error Correction Mode) 1-5
emergency numbers 22-1
Enlarge/Reduce 1-3, 1-4
Enlarge/Reduce Key 10-3
entering text 4-2
envelopes 2-5, 2-6
error message on LCD 23-2
BLCK? 1. YES 2. NO 23-17
CHECK PAPER 23-2
CLEANING 23-17
CLEANING BLACK 2-11
COMM. ERROR 23-2
DID YOU CHANGE 23-17
INK EMPTY 2-11
MEMORY FULL 23-2
while scanning a document 6-5, 10-2
NOT REGISTERED 23-3
PLEASE WAIT 2-11, 23-17
extension telephone, using 5-4
external telephone 2-12
external telephone answering device
(TAD) 1-5
external two-line TAD 2-15
F
fax codes
Fax Receive Code 5-4
Remote Retrieval Access Code 8-2
troubleshooting 5-4
Fax Forwarding 8-1
changing remotely 8-4, 8-5
programming a number 8-1
FAX mode 1-5
Fax Receive Code 5-2, 5-4
fax receiving tones 1-5
fax redial 6-4
fax storage 8-2
printing from 5-4
setting 8-2
fax, stand-alone 6-9
receiving 5-1
difficulty 23-6
erasing from memory 8-2
erasing from the memory 8-4
forwarding 8-1, 8-4
polling 5-5
reducing to fit on paper 5-3
retrieving from a remote site 8-5
sending
automatic fax redial 6-1
automatic transmission 6-4
canceling from memory 6-7
color fax 6-4
delayed 6-10
from memory (dual access) 6-5
in real time 6-6
manual transmission 6-4
FCC notices 22-1
Filter Core 13-3
fine resolution 6-3
fixed reduction 5-3
Function
programming at-a-glance 3-2
G
gray scale S-1
Groups
setting up 7-3
Groups for Broadcasting 7-3
H
hearing aid compatible 22-1
HELP, printing List 9-1
I
iMac 21-1
improving print quality
maintenance, routine 23-14
ink cartridges 2-1, 2-9, 2-10, 2-11
I-2
aligning 23-10
installing 2-9
replacing 23-16
ink dot counter 2-10
INK EMPTY 23-2
Ink Management 1-3, 1-4, 23-9
inserting spaces 4-2
Installing Brother Software
helpful hints for Windows® 13-31
Multi-Function Link® Pro 13-27
J
jack 2-14
EXT.jack
external telephone 2-12
TAD (answering machine) 2-13
jam 23-5
L
LCD (Liquid Crystal Display) 1-3, 1-4,
3-1
light original 6-3
M
Manual
mode 5-1
transmission 6-4
manual transmission 6-4
memory 2-2, 9-1
MEMORY FULL 6-5
Memory Status List 9-1
memory storage 4-4
mode 1-3, 1-4
Mono Copy 1-3, 1-4
Multi-Function Link Pro®
receiving faxes 13-32
Multi-Function Link® Pro
Install MFL-Pro 13-27
Multi-Line Connections (PBX) 2-16
Multiple Resolution 6-11
Multi-Purpose Paper Cassette 2-1
loading paper 2-7
O
On/OffLine key 1-3, 1-4
I-3
One Color 3-5
One Touch dialing 7-5
One Touch List 9-1
One Touch numbers
accessing with shift key 7-1
changing 7-2
dialing 7-4
listing 9-1
storing 7-1
On-Screen Programming 3-1
Options Key 10-4, 12-4
brightness 10-4
paper type 10-4, 12-4
special copy options 10-4
original 6-1
original Jam 23-4
Overseas Mode 6-9
sending faxes 6-9
P
packing list 2-1
paging 8-1, 8-2
programming a number 8-1
Paper 2-4
Ink Jet
Coated Paper 2-4
Glossy Paper 2-4
Transparencies 2-4
Pause 7-6
PBX 2-16
phone Line difficulties 23-6
PhotoCapture Center™
Compact Flash™ 12-1
DPOF Printing 12-2
Printing Thumbnails 12-3
SmartMedia™ 12-1
polling 5-5, 6-11
receiving 5-5
sequential receiving 5-5
power 2-2, 2-8
cord 2-8
electrical outlet 2-8
failure 4-4
power cord 2-1
print area 2-6
print head 23-9
print size 3-5
printing 5-4, 6-9, 9-1
difficulty 23-6
resolution S-2
specifications S-2
Printing speed S-2
Priority Key 1-3, 1-4
Q
Quality 3-5
R
Real Time Transmission 6-6
receive mode 5-1
FAX 5-1
MANUAL 5-1
TAD, external 2-12, 5-1
Redial/Pause 1-3, 1-4, 6-4
redialing 6-4, 7-6
reducing
copies 10-3
long faxes 5-3
Remote Fax Options 8-1
Remote Retrieval 8-3
access code
changing 8-2
using 8-3
checking what’s in memory
Memory Status List 8-4
commands 8-4
getting your faxes 8-5
Memory Status 8-4
reports 9-1
Help list 9-1
how to print 9-1
list of last 50 faxes 9-1
list of your stored numbers 9-1
Order Form 9-1
proof fax was sent 9-2
types of 9-1
resolution 1-3, 1-4, 6-11
fax (standard, Fine, SuperFine, Photo)
S-1
ring delay 3-3
ring volume 4-4
rings, setting number of 5-2
RJ11 Jack 2-14
roll over phone lines 2-14
S
safety instructions 22-3
Scanner Cover 2-9
Scanner Cover Release Button 2-9
scanner, cleaning 23-14
Scroll 3-1
Search 7-6
setup
date and time 4-1
station ID (fax header) 4-1
Shift 1-3, 1-4
shipping the machine 23-11
Single Color (One Color) 10-10
sizes 2-6, 5-3
software
installing
iMac™/Macintosh 21-1
Windows®Parallel 13-2
Windows®USB 13-17
Speaker Low/High 1-3, 1-4
Speaker Phone 1-3, 1-4
Speaker Volume 4-4
Special Characters 4-3
specifications 2-5
Speed Dial 1-3, 1-4, 7-2, 7-3
changing 7-2
dialing 7-4
storing 7-2
Speed Dialing 7-4
Standard Resolution 6-3
Start 1-3, 1-4
Station ID 1-2, 4-2
Station ID (fax header) 4-1
Federal regulation 4-3
Stop 1-3, 1-4
storing
dialing 7-5
T
TAD (Telephone Answering Device) 1-5,
2-13, 2-15, 5-1
TAD (Telephone Answering Device),
external
connecting 2-12
receive mode 5-1
telephone index (Tel-index) 1-3, 1-4
Temporary Copy Settings 10-3
I-4
Temporary Cover Page 6-8
Test Print 2-11, 3-5, 23-9
text entering 4-2
the Bi-directional
Windows® 95, 98, 98SE and ME 13-4
Tone Signals on Pulse Line 7-6
Transmission Verification 9-2
Transmission Verification (Xmit)
Report 9-1, 9-2
tray 2-1
triplex adapter 2-14
troubleshooting 23-1
error messages on LCD 23-2
if you are having difficulty 23-6
incoming Calls 23-7
Phone line difficulty 23-6
printer difficulties 23-7
printing or receiving faxes 23-6
sending faxes 23-6
machine 23-1
two-line phone system 2-14, 2-15
converting wall jacks 2-14
type 1-3, 1-4, 3-5, 10-9
U
USB Cable 13-17
Windows® 98, 98SE, ME 13-18
USB cable
Windows® 2000 Professional 13-24
User Setting 9-1
V
vertical alignment 2-11
VIDEO
Auto Switch 11-1
Video
Printing 11-1
Volume setting
beeper 4-3
ring 4-4
speaker 4-4
I-5
W
warranties and disclaimer iv- vi
Windows® 2000 Professional 13-8
Windows® 95,98,98SE,ME,2000 ProFessional or NT® WS 4.0 13-2
World Wide Web i, 23-1
Y
Yellow Shipping Cover 2-9
Press 9 0.
EXIT REMOTE OPERATION
Press 9 8
then for EXT. TEL/TAD, press 1.
FAX, press 2.
CHANGE ANSWER MODE
1 long beep — Fax message(s)
3 short beeps — No messages
Press 9 7 1
CHECK RECEIVING STATUS
4
Using Remote Retrieval Access Code
1 Dial your fax number from a fax machine using touch tone.
2 When your MFC answers, immediately enter your
Remote Retrieval Access Code (159 ).
3 Your MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No beeps — No messages.
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset your MFC when you finish.
6 Hang up.
REMOTE RETRIEVAL ACCESS CARD
1
Remote Retrieval Access Card
If you plan to receive fax messages while away from your machine, carrying the
Remote Retrieval Access Card printed below will serve as a convenient reminder of
the retrieval procedures. Simply cut out the card and fold it to fit your wallet or
organizer. Keeping it handy will help you derive the full benefit of your machine’s
forwarding, paging and remote retrieval features.
Fold
Fold
REMOTE RETRIEVAL ACCESS CARD
R-1
Changing Remote Retrieval Access Code
The
cannot be changed.
1 Press Function, 1, 7, 3.
2 Enter a three-digit number from 000 to 999.
3 Press Set.
4 Press Stop to exit.
Remote Commands
CHANGE PAGING/FAX FORWARDING SETTING
Press 9 5.
then to Turn feature off, press 1.
Select Fax Forwarding, press 2.
Select Paging, press 3.
2
Program Fax Forwarding Number, press 4. Enter the new
fax number where you want your fax messages forwarded,
and press
. To retrieve a Memory Status List
to check the new number, after two short beeps,
press 9 6 1. Enter the number of the remote fax
machine, and press
.
Turn Fax Storage on, press 6.
Turn Fax Storage off, press 7.
RETRIEVE A FAX
Press 9 6
then to
Print a Memory Status List, press 1.
then enter the number of remote fax machine, and press
. After the beep, hang up and wait.
Retrieve all faxes, press 2,
then enter the number of remote fax machine, and press
. After the beep, hang up and wait.
Erase all fax messages, press 3.
3
REMOTE RETRIEVAL ACCESS CARD
R-2
Fold
Fold
EQUIPMENT ATTACHMENT LIMITATIONS
(For Canada Only)
NOTICE:
The industry Canada label identifies certified equipment. This certification
means that the equipment meets telecommunications network protective,
operational and safety requirements as prescribed in the
appropriate Terminal Equipment Technical Requirements document(s). The
Department does not guarantee the equipment will operate to the user’s
satisfaction.
Before installing this equipment, users should ensure that it is permissible to
be connected to the facilities of the local telecommunications company.
The equipment must also be installed using an acceptable method of
connection. The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative
designated by the supplier. Any repairs or alterations made by the user to
this equipment, or equipment malfunctions, may give the telecommunications
company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground
connections of the power utility, telephone lines and internal metallic water
pipe system, if present, are connected together.
This precaution may be particularly important in rural areas.
Caution:
Users should not attempt to make such connections themselves,
but should contact the appropriate electric inspection authority, or electrician,
as appropriate.
NOTICE:
The Ringer Equivalence Number (REN) assigned to each terminal device
provides an indication of the maximum number of terminals allowed
to be connected to a telephone interface. The termination on an interface
may consist of any combination of devices subject only to the requirement
that the sum of the Ringer Equivalence Numbers of all the devices does not
exceed 5 REN=0.2B
®
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We cannot recommend
using them overseas because it may violate the Telecommunications Regulations of that
country and the power requirements of your Multi-Function Center may not be compatible
with the power available in foreign countries. Using USA or CANADA models overseas
is at your own risk and will void your warranty.
LE3385001
Printed in Malaysia
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