Brother IntelliFAX 900, 950M, 980M fax machine Owner's manual

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How to Use This Owner’s Manual
Thank you for purchasing a Brother fax machine. This fax machine has been designed to
be simple to use, but you can utilize it to its fullest potential by taking some time to read
this owners manual. You will be ready to use the fax machine as soon as you read the first
four chapters. Then you can refer to topics in the remaining chapters, as needed.
Structure of the Manual
HB Chapters 1-4
How to set up the fax machine and what you need to know before you use it.
M Chapters 5-7
Basic operations, how to send and receive faxes.
NM Chapters 8-11
Advanced operations.
Finding Information in the Owners Manual
* Use the table of contents. This side of the manual is coded so you can find topics
easily.
* Tf there is a key on the fax machine you are not familiar with, refer to chapter 2.
* To find outinformation about a function, refer to the “Function Selection Chart” in
chapter 3.
* Tf you have trouble, refer to chapter 12 on how to troubleshoot.
* Use the chapter 14 index.
Test Sheet Procedure
Please fill out the TEST SHEET and fax it to 1-908-469-4547 as your first transmission.
This will verify that your fax machine is properly installed.
When this document is received at Brother Diagnostic Center, a confirmation sheet will be
sent back to your machine from Brother Automatic Fax Back Response System. Be sure to
set up your “Station ID”. (See page 4-3.)
FAX NO. : 1-908-469-4547 (Fax Transmission Only)
TEL NO. : 1-800-284-4FAX (Voice Phone Only)
и
CONTENTS
% SETUP & PREPARATION BEFORE USE, 1-1
Choosing a Suitable Place to Put Your Fax Machine , 1-1 -
The Good Places... , 1-1
And the Bad Places... , 1-1
Packing List, 1-2
Setting Up Your Fax Machine , 1-2
F.Y.I Jacks, 1-6
F.Y.I. Multi Line Connections (PBXs), 1-6
F.Y I. Connecting to a Private Branch Exchange , 1-6
+ THE CONTROL PANEL KEYS, 2-1
ONE-TOUCH AREA, 2-2
TELEPHONE AREA , 2-3
USER SETTING AREA , 2-4
USER SETTING AREA , 2-5
< HOW TO USE ON-SCREEN PROGRAMMING (OSP), 3-1
What Is On-Screen Programming , 3-1
Function Selection Chart , 3-1
Current Setting Chart , 3-3
Using the Function Mode to Access OSP , 3-4
Displays for OSP , 3-5
How to Enter Text in the Function Mode, 3-5
How to Enter Special Characters, Symbols and Punctuation Marks in the Function
Mode , 3-6
“* TELEPHONE FUNCTION SETTINGS , 4-1
Setting the Dialing Mode (Tone/Pulse) , 4-1
Setting the Beeper Sound Level , 4-1
Setting the Date and Time , 4-2
Setting the Station ID , 4-3
Storing One-Touch Dial Numbers , 4-4
F.Y.I, Types of Numbers , 4-6
F.Y .I. Chain Dialing , 4-6
Storing Speed-Dial Numbers , 4-7
F.Y.1 When You Wish to Change to the Store One-Touch and Speed Dial
Numbers (During Step 5 on Page 4-3, 7) , 4-8
F. Y .I, Memory Storage , 4-8
“* USING THE UNIT AS A TELEPHONE, 5-1
Manual Dialing , 5-1
One-Touch Dialing , 5-1
Speed Dialing , 5-1
F.Y I. Using Keys with the Telephone , 5-1
F.Y.IL. On Hook Dialing , 5-1
Telephone Index , 3-2
% SENDING FAXES, 6-1
A) BASIC FAX TRANSMISSIONS , 6-1
The Size of Your Documents , 6-1
How to Set the Document , 6-1
The Auto Document Feeder (ADF) , 6-2
Getting Ready to Send Faxes , 6-2
DT Sending a Fax Automatically , 6-3
TAI Sending a Fax Manually , 6-4
E F.Y I. Dialing a Number , 6-4
F.Y.L Talking to the Other Party When Sending a Fax , 6-4
Automatic and Manual Re-dialing , 6-5
Setting the Auto Re-dial , 6-5
F.Y.L Possible Settings When You Send a Fax Manually , 6-5
F.Ÿ.1. Printing Page Headers , 6-6
Delayed Transmission , 6-6
Setting the Daily Timer (for Delayed Transmissions) , 6-7
Interrupting the Timer and Polled Job , 6-7
Canceling the Job , 6-8
B) FAX TRANSMISSION OPTIONS , 6-9
Setting the Overseas Mode , 6-9
Setting Your Fax Machine for Multiple Resolution Transmission , 6-10
Gray Scale , 6-11
F.Y 1. About Resolutions... , 6-11
Sending a Fax with a Cover Page , 6-12
F.Y.I. The Comments Section on the Cover Page , 6-12
Setting Cover Page ON/OFF , 6-13
F.Y I. Sending an Automatic Cover Page , 6-14
Customizing Your Cover Page Comment , 6-14
Sending a Fax with Call Reservation , 6-15
F.Y.I. Using the Call Reservation Function , 6-16
*+ RECEIVING FAXES AND OTHER CALLS, 7-1
Selecting an Answer Mode , 7-1 |
Manual Reception (MANUAL mode) , 7-2
Automatic Fax Reception (AUTO mode) , 7-2
Setting the Ring Delay , 7-2
The F/T Switch (F/T Mode) , 7-3
Setting the F/T Ring Time , 7-4
Remote Activation , 7-4
Connecting an External or Extension Telephone to the Unit , 7-5
Using Remote Codes , 7-3 |
SET: F.Y.I. Limitation of Using External (or Extension) Phones , 7-5
TR ES Registering Remote Codes , 7-6
oe 0 The TAD Mode , 7-6
Connecting an External TAD to the Unit, 7-7
Smoothing , 7-9
Speaker Volume , 7-9
Ring Volume , 7-10
+
ne
Print Reduction , 7-11
Printer Alerm , 7-12
Receive into the Memory (Only for FAX-950M/980M) , 7-13
HOW TO USE COPY FUNCTIONS , 8-1
Making a Copy , 8-1 |
POLLING , 9-1
F.Y.I. What Is Polling? , 9-1
F.Y.1. How Does It Work? , 9-1
F.Y.I. When to Use Polling? , 9-1
Polling Another Fax Machine , 9-2
Setting up for Polled Waiting , 9-2
Secure Polling , 9-3
Polling Another Fax Machine with Secure Code , 9-3
Setting up tor Polled Waiting with Secure Polling , 9-4
Delayed Polling , 9-4
PASSWORD, 10-1
F.Y.l. What is Password 7, 10-1
F.Y I. How does it work 7, 10-1
EY 1 What is Passwors Plus ? | 10-1
Sending Fax with Password , 10-2
Receive Pasword , 10-3
PRINTING OUT REPORTS AND LISTS, 11-1
Printing the ALL DIAL List, 11-2
Activity Report Interval , 11-3
Transmission Verification (Xmit) Report , [1-4
REGULAR MAINTENANCE AND TROUBLESHOOTING , 12-1
Regular Maintenance , 12-1
Paper Jams , 12-2
Fixing a Document Jam, 12-2
Fixing a Recording Paper Jam. , 12-2
Troubleshooting , 12-4
Error Messages , 12-4
Other Problems , 12-5
IMPORTANT INFORMATION, 13-1
Standard Telephone and FCC Notices (Only applies to 120V model), 13-1
Important Safety Instructions , 13-3
+ INDEX, 14-1
+ SPECIFICATIONS, 15-1
F.Y.L FOR YOURINFORMATION
1. SETUP & PREPARATION BEFORE USE
Choosing a Suitable Place to Put Your Fax Machine
Use the following list as a guide to find a suitable place for your fax machine.
The Good Places...
Place your fax machine on a flat, stable surface, such as a desk.
Select a place that is free of vibration and shocks.
Locate it near a telephone jack and a standard, grounded power outlet.
And the Bad Places...
Avoid setting it up in a high-traffic area.
Avoid setting up the machine near heaters, air conditioners, water, chemicals, or refrigerators.
Do not select a place that exposes your fax machine to direct sunlight, excessive heat, moisture,
or dust.
Do not connect your fax machine to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the unit's memory. |
Do not connect your fax machine to electrical outlets on the same circuit as large appliances or
other equipment that might disturb the power supply.
Avoid interference sources, such as speakers or the base units of cordless phones.
Packing List
Please check to see that you have the following items:
Telephone line cord :
/ Telephone
No, handset Document
/ wire extension A
Handset curled cord
Document wire ex
tension B
-Owner's manual
Cassette
Setting Up Your Fax Machine
Follow these steps to set up your fax machine:
1. Attach the wire extensions.
Document 4
wire extension À /
~~ “Document wire extension B
2, Install the printing car-
tridge. Top co
1) Open the top cover.
2) Press the blue button.
The printer head will pop
up.
3) If the used cartridge is re-
maining in the machine,
take it out .
4) Tighten Ribbon in Cartridge
carefully.
5) Carefully install new car-
tridge with mark goes in first
side.
Make sure that the cartridge
gear rest in the white gear
holders.
6) Push down the printer head
slowly and completely.
7) Close the top cover.
3. Install the Cassette.
The paper cassette can hold about 200 sheets paper (201b).
1) Raise the paper cassette
slightly and pull it toward A $ Paper plate
you to remove. ых
2) Take off the cover.
3) Push the paper plate down
until it locks into position.
4} Adjust the paper setting to
letter or legal position.
Paper setting
5) Fan up to 200 sheets plain
paper.
6) Place the paper. [Maximum
Make sure the front right height line Recording paper
and left corners of the paper |
are under the edge tabs.
Do not place paper above
the maximum height line,
or paper may misfeed.
7) Close the cover on the
cassette.
8) Slide the paper casette into
the fax machine untill it
locks into place.
A 0 CR
About the Recording Paper...
Recording paper
Please use standard copier paper for the recording paper as below :
Width : 216mm (8.5")
Length: Letter/ Legal size
Weight: 171bto 24 1b
About the Cassette...
When you pull the paper cassete, it is necessary to push down the paper plate until
the cassete “clicks” into position before you re-install the cassete to the fax machine.
Otherwise the “REFILL PAPER CASSETTE” will remain on the LCD display. Also,
please do not pull out or re-insert the cassette during the fax machine is doing a job
(for example, copying, transmitting or receiving), or paper jam may occur.
4. Connect the handset.
5. Connect the power code.
When you connect the power, your fax machine will automatically printout a power failer
report, and the display will show “01/01/1994 00:00”.
NOTICE
1. This fax machine must be grounded using a 3-prong plug.
2. Since the machine is grounded through the power outlet, you can protect yourself
from potentially hazardous electrical conditions on the telephone network by
keeping the power to your fax machine on before you connectit to a telephone line.
— A
6. Connect the telephone line.
Telephone line cord =u
Jacks
If you have the older 4-prong telephone wall jack, you must use a modular 4-prong
adapter(USOC RJA1X). Plug the adapter into the wall jack and then plug the
telephone line cord into the adapter, as shown in the illustration below.
»
7
ho)
Multi Line Connections (PBXs)
Most offices use a central telephone system. While it is often relatively simple to
connect the machine to a key system or a PBX (private branch exchange), we suggest
that you contact the company which installed your telephone system and ask them
to connect the fax machine for you.
It is advisable to have a separate line for the fax machine. You can then leave the
machine in AUTO Answer Mode to receive faxes at any time of the day or night.
If the fax machines is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This will prevent the unit from being
activated each time a telephone call is received. But proper connection can not be
made. |
* As with all fax units this machine must be connected to a two wire system. If your
line has more than two wires proper connection of the fax machine can not be
made. |
If you have call waiting, ring master, or any other custom calling feature on your
telephone line, it may create a problem in operation of your fax unit.
Connecting to a Private Branch Exchange
The following points should be keptin mindif you are installing the machine to work
with a private branch exchange(PBX).
1} It 1s not guaranteed that the unit will operate correctly under all circumstances
with PBXs. Any cases of difficulty should be reported first to the company that
handles your PBX.
2) If all incoming calls will be answered by a switchboard operator, it is recom-
mended that the Answer Mode be set tobe MANUAL. (See page 7-2.) All incoming
calls should initially be regarded as telephone calls.
3) The unit may be used with either the pulse or tone dialing telephone types.
2. THE CONTROL PANEL KEYS
FAX-900
O One- Touch Area
@ User Setting Area
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® ONE-TOUCH AREA
1. Liquid Crystal Display
The LCD displays messages that will
help you set up and operate your fax
machine. (On-Screen Programming)
{See page 3-1.)
2. HOOK
This key lets you dial telephone and
fax numbers without lifting the
handset. (See page 5-1.)
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3. HOLD
You can use this key to put a call on
hold. (See page 5-1.)
4. PAUSE/REDIAL
This key re-dials the last number
called. (See page 6-5.) This key is also
used to insert a pause in autodial
numbers. (See page 5-1.)
5. SPD. DIAL
This key lets you access
previously stored speed
dial phone numbers with
a two digit number. (See
page 4-7, 5-1.)
/
1
A
6. SHIFT (Only for 950M / 980M)
This key is used to access the “31” through
“60” One-Touch keys. (See page 4-4.)
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7. One-Touch Dial Keys
These keys give you instant access to
previously stored phone numbers.
(See page 4-4, 5-1.)
O TELEPHONE AREA
8. +— (Left Arrow)
This key moves the LCD cursor
to the left. It also allows you to
back up one step when you arein
function mode (see page 3-4) or
Telephone Index.
9. TEL-INDEX
This key allows you to alpha-
betically look up numbers stored
in the dialing memory. (See page
5-2.)
TEL-NDEX ~~ —»
11. COPY
Use this key to indicale your fax
machine to make a copy. (See
page 8-1.)
12, STOP
This key stops a fax, cancels an
operation, or exits from func-
tion mode. (See page 3-4.)
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10. Number Keys
These twelve keys are used to
dial phone and fax numbers (see
page 5-1), and can also be used
as an alphanumeric keyboard
for enteringinformation into the
fax machine (see page 3-5).
13. START
Use this key to start an operation,
such as sending a fax. (See page 6-3.)
14. —» (Right Arrow)
This key moves the LCD cursor to the
right, and it also lets you advance one step
when you are in a function mode (see page
3-4) or Telephone Index.
O USER SETTING AREA
* When the cover is closed.
15. PRINTING
CARTRIDGE
The LED will flash lighting when
the Printing Cartridge needs to be
replaced.
PHOTO
SANE COCA CZ COVERPA
18. COVERPAGE
This key is used to send an au-
tomatic Cover Page as the first
page of a fax transmission. (See
page 6-12.)
19. TIMER
This key is used to set a delayed
transmission. (See page 6-6.)
IntelliFAX 950
PLAIN PAPER FAX
16. CALL \
This key is used to activate a
call reservation and call back
message. (See page 6-15.)
17. Resolution
This key is used to set the reso-
lution requirements when
sending a fax. (See page 6-2.)
20. CURRENT
SETTING
This key is used to set contrast,
multiple resolution setting, over
seas mode, password, etc. (See
page 6-3, 6-9, 6-10, 10-1.)
21. PUSH
Push at this point and open the
cover to access. “User Setting
Area D.”
24. CLEAR
—— 0 USER SETTING AREA
* When the cover 1s open.
22, FUNCTION
This key accesses the function and
programming mode (OSP), where |
you can alter various settings. (See
!
!
f
This key deletes entered data or
backs up one step in a function
mode procedure. (See page 3-4.)
page 3-1.)
| |
!
| 25. POLLING
!
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! This key accesses the polling
feature. (See page 9-1.)
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23. INTERRUPT/SET — / 26. Answer Mode
This key is used to temporarily inter-
rupt the job. (See page 6-7.)
This key is used for storing a function
setting into the fax machine. (See
page 3-4.)
This key is used to specify how
the fax machine should handle
incoming calls. (See page 7-1.)
3. HOW TO USE ON-SCREEN PROGRAMMING (OSP)
What Is On-Screen Programming
Since your fax programming is done on our LCD display, we created step by step On-Screen
prompt messages to help you program your fax. All you need to do is follow the prompt
instructions asit guides you through the function menu selections and programming options and
settings.
If you have a basic understanding of the options and settings that are found in the programming
function, you could perform most of the programming settings without the owners manual.
To help you understand what function selections, options, and settings are found in your fax
program, we have the following Function Selection Chart and Current Setting Chart.
Read through this Chart to gain a basic understanding of what your new fax model can do, and
then the next section will begin instructing vou How to Use On-Screen Programming.
Function Selection Chart
Factory Р age
Level one | Level two Explanation of Options
function function | setting -
1. CANCEL | If you wish to cancel a job that has been set |
JOB with the timer, a polled job etc., use this 6-8
function.
2 PRINT You can print several different lists and re- |
REPORTS | | ports, which are available under function ; ; 11-1
| item 2. PRINT REPORTS, и
If you register names and numbers to One-
| Touch dial keys, you can dial a number auto-
1. eh: DA. matically just by pressing a One-Touch key. | ———
' (60 locations for FAX-950M/980M, 20 loca-
3. SET AUTO tions for FAX-900)
DIAL
2 SETUP Dial numbers, you can dial a number auto-
SPEED-DIAL matically just by pressing SPD. DIAL anda | —
"two digit number. (100 locations for FAX-
| 950M/980M, 40 locations for FAX-900)
4-7
Smoothing enhances the appearance of in- |
| coming faxes.
1. SMOOTHING | If you set SMOOTHING to ON, you can | ON
4. USER | receive messages with smoothing.
OPTIONS ON/OFF
7-9
You can adjust the volume of the beeper with
2. BEEPER this function. LOW
OFF/LOW/HIGH
If you register names and numbers as Speed-
Level one Level two ; . Factor
function function Explanation of Options setting Page
If you set COVERPAGE to ON, you can send
your documents with a Cover Page generated
by your machine. When the COVERPAGE
3. COVERPAGE setting is ON, you can select a Cover Page OFF : 613
comment.
ON/OFF
4, USER You can select a GRAY SCALE level.
OPTIONS | 4 GRAYSCALE 16/32 level 32 | 6-11
5. PRINT ; You can set up the printing reduction. 93% 711
REDUCTION | OFF/93%/87%/73%/ MANUAL ) a
6. PRINTER You can set up the printing alarm condition. ONCE | 7.12
ALARM ONCE/3 TIMES/CONTINUE a
1. SET There are two different dial types and you
must select the type of signal suitable for your -
DE PULSE telephone. TONE 4-1
TONE/PULSE
. The number of rings that will occur before F/
2. SET RING T or AUTO Answer Mode selections are acti- 9 79
DELAY vated. |
0/1/2/3/4 rings
If you set AUTO REDIAL to ON, your ma-
5. TELEPHONE chine will automatically re-dial the last
OPTIONS 3. AUTOREDIAL | number called in the event the number was ON 6-5
busy or the call failed for some other reason.
ON/OFF
4, SPEAKER You can set the speaker volume.
VOLUME OFF/LOW/HIGH LOW | 79
5 SET ET F/T RING TIME sets the time for simulated
RING TIME - ringing in F/T mode. 20 7-4
10/20/30/60 seconds
| 6. SETRING You can set the ring volume.
VOLUME OFF/LOW/HIGH HIGH | 7-10
If you enter the date and time in 24-hour
1. SET DATE format, the LCD will display the date and | 01/01/1994 | 4-2
AND TIME time and will also be printed on outgoing | 00:00 = °
6. SETUP faxes. |
SYSTEM If you frequently have delayed jobs, all for
2. SET DAILY execution at a certain time, you can program 00:00 6-7
JOB TIMER that time. Once you register it, you do not -
| need to enter that time, just press TIMER.
Level one Level two ‚ , Factory |
function function Explanation of Options setting Page
You can select the interval at which the
3 Nal al activity report is printed out. OFF 11-3
6/12/24 hours, 2/4/7 days, OFF
You can enter your name or company name,
fax number and telephone number in STA-
A. SET TION ID. _ 43
STATION ID lt is printed at the top of each page of every )
outgoing fax. It is also printed on the auto-
matic Cover Page.
6. SETUP
SYSTEM If you enter REMOTE CODE, you can acti-
. ON
5, РАХ ВЕМОТЕ vate or deactivate the fax machine from a ЖЕ TG
CODE remote telephone. AAC) | fe
ON /OFF #51 (DEACT.)
6. SET You can register your own two programma- 6-14
COVERPAGE ble comments on the Cover Page. |
You can setup the password for the receiving
7. SET RECEIVE documents. OFF 10-3
| ON/OFF/PLUS
Current Setting Chart
Level one Level two . . Factory
function function Explanation of Options setting Page
There are three types of contrast settings.
Usually the AUTO setting is acceptable. But
if you want to send an especiaaly light or |
dark document, please change the setting. |
1. CONTRAST AUTO: Default setting is AUTO. Contrast | AUTO : 6-3
setting always reverts to AUTO after one
transmission.
"8. LIGHT: To send very light documents.
: 5. DARK: To send very dark documents.
If you need to send a set of originals at
CURRENT various resolutions, this function will allow
you to send your required resolution by page. | STAN-
SETTING 2. RESOLUTION (If all documents are the same resolution, | DARD 6-10
use the Resolution key. See page 2-4 417.)
STANDARD/FINE/S. FINE/PHOTO
H you have trouble when sending overseas,
3. OVERSEAS you may want to use set OVERSEAS MODE OFF 6-9
MODE to ON. -
ON/OFF
4, PASS WORD но
TRASMISSION — You can send a fax with four digits password. NT 10-2
Using the Function Mode to Access OSP
You can access the function mode by pressing FUNCTION found in the User Setting Area of your
fax Control Panel. (See page 2-5.)
When you enter the function made, your fax machine will display a list of Level One Functions
to choose from (see pages 3-1 through 3-3 for these Level One Functions), as seen below.
| After 2 sec.
Right arrow or
auto scroli
sequence
Left arrow
sequence
L |
* a number of upper low will be blink.
These function options will appear two at a time on the display. You can then choose one of these
options by pressing SET when your desired option appears on upper low of the LCD and blink
it’s number.
You can also move through the function menu options at a faster rate by pressing —» (right arrow).
(See page 2-3 to locate this key on your Control Panel.) When you find the option you want on
upper low, press SET.
You can simply press the Level One Function number associated with each option (again refer
to page 3-1 through 3-3).
Helpful Hints If you want to exit the function mode, simply press STOP. Also, if you select the
wrong menu, and to return to the previous step, press CLEAR.
Displays for OSP
to store it.
How to Enter Text in the Function Mode
When you see the LCD displays, the upper low of LCD will
show the currently selected option, and lower low will
show a help message that gives you brief instruetions on
how to proceed. The example shows the current speaker
volume is high and prompts you to use «+= (left arrow) and
— (right arrow) to alter the setting, and then to press SET
Each number key has two or three letters printed on the upside of it. The “1” key and the “#” key
and the “*” key have no printed letters because they have special characters.
By pressing the appropriate number key the correct number of times, you can get the
character you want. When you are making certain settings, such as the station ID settings, you
ABC DEF
E 1 | 21 3]
GHI. JKL MNO
[4 | 5] e |
PRS TUV WXY
718 119 |
QZ
% J 0 |[ #
need to enter text inte your fax machine.
Key once twice | three times | four times
2 A B С 2
3 D E Е 3
4 G H I 4
5 J K L 5
6 M N O 6
7 P R S 7
8 T U V 8
9 | Ww X Y 9
0 | Q Z 0 Q
Let's say that you want to enter the initials “BR”. Follow the example of next page.
1. Press 2 twice to enter the letter B.
2. Press 7 twice to enter the letter R.
3. Press SET.
1. If you want to enter a blank space, press — (right arrow) twice.
2. Ifyouenteredaletterincorrectly and wantto change it, youcan use +— (left arrow)
to move the cursor back to where it is. When you reach the letter, you can enter
a new one in it's place. You can only overwrite letters, not insert them, s0 you may
have to go back and overwrite a lot of letters 1f you forget to enter a letter.
3. If you enter a character which is assigned in the same number, press —» (right
arrow) to move the cursor to the right. |)
How to Enter Special Characters, Symbols and Punctuation
Marks in the Function Mode
1 key —————————— AEOUACEE1
* key ————— (space) ?4$%8(E+,-/
# key -——-—------- 1<=>7@[M_
The “1” key contains all the accented characters. The “*” and the “4” key are used for punctuation
marks and symbols. Let's say that you want to enter the Symbol “8”. Follow the example below.
1. Press * to show a list of characters.
2. Press *, *E, *, Xk, X, * (6 times).
3. Press — (right arrow).
4. TELEPHONE FUNCTION SETTINGS
There are some settings, such as the date and time, you should make to your fax machine before
you begin usingit. Once entered, these settings will remain in the machine until you change them.
You can begin customizing the settings by pressing FUNCTION on the control panel. This ac-
tivates the function mode and On - Screen Programming prompts. You can complete a variety of
settings in this mode.
Setting the Dialing Mode (Tone/Pulse)
Your fax machine supports both tone (or multi-frequency) and pulse (or rotary) dialing. It is
initially set to TONE, so you do not need to change the setting if you use that kind of line. If you
are using a pulse dial line, you can change the setting to PULSE by following the steps below:
1. Press PUSH and open the cover.
2. Press FUNCTION.
You will see scrolling options on the display.
You can choose one.
3. Press 5.
4. Press 1.
After two seconds you will be automatically
prompted to select pulse or tone.
5. Press + (left arrow) or — (right
arrow) to find the dialing mode that
matches your telephone line.
Example: PULSE.
6. Press SET.
7. Press STOP to return to date and time.
Setting the Beeper Sound Level
If the beeper setting is LOW or HIGH, it will “beep” every time you press a key, make an error,
or at the end of sending or receiving a fax.
The initial setting on your fax machine for the beeper is LOW. If you do not want the beeper on,
select OFF, and if you want it loud, select HIGH.
2. Press FUNCTION.
3. Press 4.
4. Press 2.
5. Press «— (left arrow) or — (right
arrow) until you get the setting you
want.
Example: OFF.
6. Press SET.
7, Press STOP toreturn to date and time.
Setting the Date and Time
Your fax machine shows the date and time on the display and prints the date and time on every
fax pages you send. You can set the date and time in function mode.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
À. Press 1.
5. Enter the last two digits of the year.
Example: 93.
6. Enter two digits for the month. (JAN.
= 01, OCT.= 10, etc.)
Example: 09.
7. Enter two digits for the day.
Example: 12.
8. Enter the time in 24-hour format.
Example: 15:25 (3:25 P.M).
9. Wait for two seconds.
10.Press STOP to exit and view the new
date and time.
Setting the Station ID
The Station ID is for identification purposes. Here you can store your name, fax number, and
telephone number. Your machine then prints this information on the electronic Cover Page and
cvery fax page you send. |
1, Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4, Press 4.
You will then be prompted to enter your fax
number.
5. Enter your fax number (up to 20 dig-
its).
Example: 4155554444.
6. Press SET.
You will now be prompted to enter your
telephone number.
7. Enter your telephone number (up to
20 digits).
If your telephone number and fax number
share the same line, enter the same number
again, |
Example: 4155554445.
8. Press SET.
You will be prompted to enter name or
company’s name.
9. Enter the name by using the number
keys (up to 20 characters).
Example: BROTHER.
Refer to the section “How to Enter Text in
the Function Mode” on the page 3-5, 6.
10.Press SET to confirm the entry.
11. Press STOP to return to date and time.
Helpful Hints 1. The telephone number which you stored above is only used for the Call Back
Message and the Cover Page features,
2. If you do not enter a fax number, no additional information can be entered.
3. When you enter a space, use — (right arrow) . Then it will be registered as a
wo»
| NOTICE В a
The Telephone Consumer Protection Act. of 1991 makes it unlawful for any person
to use a computer or electronic device to send any message via a telephone fax
machine unless such massage clearly contains in a margin at the top or bottom of
each transmitted page or on the first page of the transmission, the date and time ıt
is sent and an identification of the business or other entity, or other individual
sending the message and the telephone number of the sending machines or such
business, other entity, or individual,
blank space,
In order program this information into your fax machine, you should complete the
steps of the previous page.
N 7
Storing One-Touch Dial Numbers
You can dial numbers automatically by storing telephone or fax numbers as One-Touch dial
numbers. You can also store names with the numbers so that when you call, you can verify the
destination on the display. You can store a maximum of 20 phone numbers for FAX-900 (01-20)
and 60 phone numbers for FAX-950M/980M (01-60). To use 31 to 60 One - Touch number locations
(FAX-950M/980M), you need to press SHIFT. For example, One - Touch location “317 is accessed
by pressing SHIFT + One-Touch “01” simultaneously. Here is how to store a telephone number
as a One-Touch dial number:
. Press PUSH and open the cover.
. Press FUNCTION.
. Press 3.
. Press 1.
. Press one of the One-Touch keys, you
want to use to store a number.
Example: One-Touch 05.
. Enter the number (up to 20 digits).
Example: 4155551212.
. Press SET.
You then will be prompt to enter the name
or company associated with this number.
. Enter the name by using the number
keys (up to 17 characters).
Example: NJ OFFICE.
(See pages 3-5 and 3-6 for how to enter text.)
. Press SET,
10.Select the type of number (FAX, TEL,
F/T or CHAIN) by using + (left
arrow) or —> (right arrow) to display
the type you want.
(See For Your Information of next page.)
Exanple: FAX.
11.Press SET,
12.Return to step 5 to enter another
Helpful Hints
number, or press STOP to return to
date and time,
a delay of 3.5 seconds.
If you have to wait for a dial tone when you get access to the outside line, you
should use PAUSE/REDIAL. When you press PAUSE/REDIAL, a dash “-”
will appear on the display. By storing the numbers with a pause, you can create
Types of Numbers
When you store a number as a One-Touch or as a Speed-Dial number, you have a
choice of choosing what type of number it is. There are 4 options:
1. FAX (A fax number).
2. TEL (A telephone number).
3. F/T (Both a fax number and a telephone number)
4. CHAIN (A number, usually an access code, for chain dialing).
Chain Dialing
Sometimes you may want to choose from among several long-distance carriers when
you make a call. This is because rates may vary depending on the time and
destination. T'o take advantage of low rates, you can register the access code of a long-
distance carrier as a One-Touch or a Speed-Dial number for chain dialing. To de this,
you store the access code as you would a regular number and register it as a “chain”
number, (See the step 10 of page 4-5.) Then, when you want to make a call, you use
this number in combination with the regular number, which also may be a One-
Touch or a Speed-Dial number.
You can start a chain dialing call by pressing a One-Touch key or SPD. DIAL and
the two digits that has an access code. Next you press another One-Touch key or
SPD. DIAL and the two digits which has the regular phone number or press the
number manually, and then press START to begin calling.
Storing Speed-Dial Numbers
When you store a phone or fax number as a Speed-Dial number, you need to enter two digits
number, from 01 to 40 for FAX-900 and from 01 to 00 for FAX-950M/980M using the number
keys. For example, you cannot enter “5”. You need to enter “0”, “5”. You can store as many as 40
numbers (FAX-900) or 100 numbers (FAX-950M/980M) as Speed-Dial numbers.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 3.
4. Press 2.
5. Use the number keys to enter two
digits number.
Example: 05.
6. Enter the number (up to 20 digits).
Example: 5555151.
7. Press SET. |
You then will be prompted to enter the name
or company associated with this number.
8. Use the number keys to enter a name
(up to 15 characters).
Example: MANCHESTER.
(See pages 3-5 and 3-6 for how to enter text.)
9. Press SET.
10.Select the type of number (FAX, TEL,
F/T or CHAIN) by using + (left ar-
row) or —» (right arrow) to display the
type you want.
Example: TEL.
11. Press SET.
12. You are ready to enter another Speed-
Dial number, or press STOP to return
to date and time.
Helpful Hints 1. Print out the All Dial List to make sure you have stored the correct numbers.
| (See page 11-2.) This list will contain the type of number: FAX, TEL, or F/T.
2. Even if there should be a loss of electrical power to your fax machine, the
telephone and fax numbers you have stored will not be lost.
When You Wish to Change to the Store One-Touch and Speed Dial
Numbers (During Step 5 on Page 4-5, 7)
When you press the One-Touch key or Speed-Dial number, if it is already in use, you
will be asked if you wish to change it or exit and select a different One-Touch or
Speed-Dial number. This display does not appear if the One-Touch key or Speed-Djial
you chose is not assigned.
1. Press 1 to assign a new number to the One-Touch key or Speed-Dial, or press 2 to
choose a different One-Touch key or Speed-Dial.
2. If you are replacing an existing number with a new one, the old number and name
will appear in the display. Press CLEAR to erase the old number and name. Then,
enter the new number and name and press SET to store the entry.
Memory Storage
Your fax machine is equipped with an internal battery that will keep it working for
up to two hours after power has been cut off. After that time, the date and time will
be lost and you will have to re-enter the information. All other settings in the USERS
OPTIONS and SETUP SYSTEM functions are stored permanently and will be
retained even in the event of a power failure.
Helpful Hints 1. If your fax machine is connected to a PBX, you may need to insert an additional
number before each fax or telephone number to get access to the outside line.
5. USING THE UNIT AS A TELEPHONE
Your fax machine can be used to make regular telephone calls. You can dial numbers manually,
by pressing the number keys, or by using One-Touch or Speed-Dialing.
Manual Dialing
1. Pick up the handset, or press HOOK.
2. When you hear the dial tone, you can begin dialing by pressing the number keys.
3. If you used HOOK, pick up the handset when the call is answered.
One-Touch Dialing
1. Pick up the handset, or press HOOK.
2. When you hear the dial tone, press the desired One-Touch key.
3. If you used HOOK, pick up the handset when the call is answered.
If you try to use a One-T ouch number that has not been registered, you will hear a warning sound
and the display will carry a message reading, “NOT REGISTERED”. The display will return to
normal after 2 seconds. |
Speed Dialing
1. Pick up the handset or press HOOK.
2. When you hear the dial tone, press SPD. DIAL and then the two digit Speed-Dial number.
3. If you used HOOK, pick up the handset when the call is answered.
Using Keys with the Telephone
- Use PAUSE / REDIAL for putting a pause between numbers. |
- Use HOLD to put a call on hold. You can put down the handset without
disconnecting the cali
- Use # to switch the dialing type to “tone” from “pulse”. This key is also used for push-
button services, such as those offered by banks, credit card companies, or paging
Services.
On Hook Dialing
When you make a call using HOOK, you can listen to the other end of the line, but
they can’t hear you unless you pick up the handset. Also, if you press HOOK a second
time, the call will be disconnected.
Telephone Index
Once you have registered a name and number as a One-Touch number or as a Speed Dial number,
you can alphabetically find where things are with the Telephone Index. You can also dial a
number directly from the Telephone Index.
1. Press TEL.INDEX.
2. Press «+= (left arrow) or — (right
arrow) or use the number keys to
input the first character of the stored
name, to find the name.
Example: input the first character “N”.
3. Pick up the handset, or press HOOK.
4. Press START to begin dialing. Return
the handset to its cradle or press
HOOK to cancel the call.
6. SENDING FAXES
A) BASIC FAX TRANSMISSIONS
The Size of Your Documents
148mm В 216mm (8.5"} N
|, 216mm(8.5") | | (5.87) 4mm | | 208mm (8.2) | | 4mm
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nn 100mm >
Minimum | (3.9") Á ñ =
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Maximum 900mm 21° E =
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Re area =
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The size ofthe documents you want to send by fax should not be larger (or smaller) than what your
fax machine can accommodate. The documents should each be between 148 and 216 mm (5.8 and
8.5 inches) wide and between 100 and 900 mm (3.9 and 35.4 inches) long.
The maximum width of the scanned area is 208 mm (8.2 inch).
How to Set the Document
To send a fax, first insert the document you wish to send, face down, in the
document feeder. The top edge of the document should goin first, or the fax will
be received up side-down. |
To prevent the document from skewing at it is fed, adjust the paper guides to dOL
fit the width of the document.
NOTICE
About the Documents You Send...
Do not use documents that are curled, wrinkled, folded, ripped, or that contain
staples, paper clips, paste, or tape. Also, do not use cardboard, newspaper, or fabric.
curled folded staples tape
wrinkled ripped paper clip fabric
The Auto Document Feeder (ADF)
The Auto Document Feeder (ADF) automatically feeds documents (up to 30 pages) into the fax
machine, one at a time. The thickness and weight of the documents should fall into the following
categories:
Thickness: For one sheet: 0.07 to 0.12 mm (2.8 x 10° to 4.7 x 10% inches).
Weight:
For multiple sheets: 0.07 to 0.10 mm (2.8 x 10° to 3.9 x 10° inches).
For one sheet: 52 to 85 g/m“ (0.07 x 10° to 0.121 x 10? lbs/inch?).
For multiple sheets: 52 to 80 g/m° (0.07 x 10 to 0.114 x 107 Ibs/inch?).
Âs a reference, please note that the paper on which this is printed has the following thickness and
weight:
Thickness: 0.10mm (3.9 x 102 inches) |
Weight: 80g/m°(0.114 x 107 1bs/inch*)
Beforc inserting documents into the document feeder, make sure the documents are not stuck to
each other, and fan the sheets of paper before you put them in. Make sure you always put the
documents in face down.
Getting Ready to Send Faxes
Resolution
You can choose a setting (STANDARD, FINE, SUPERFINE, or PHOTO) for the resolution any
time before you press START or COPY. You can choose a setting by pressing the Resolution key.
( СЭ means light off. af means light on.)
STANDARD
FINE
SUPERFINE
PHOTO
[7] FINE
|— PHOTO
[1 SFINE
E
E
NE FINE
H PHOTO
LD) SANE
С
C7 FINE
PHOTO
el S.FINE
“VE
HN FINE
|— PHOTO
BEN S.ANE
„” oY
The STAN DARD resolution can be used for most typewritten
text. When the STANDARD setting is on, both lights are off.
Transmission speed is normal.
The FINE resolution is an ideal setting to use if you want to send
documents that have small print. When the FINE setting 1s on,
the FINE light will be lit.
Transmission speed is slower than STANDARD.
The SUPERFINE resolution is a good setting to use for documents
with very small print or artwork. When the SUPERFINE setting
is on, the S. FINE light will be lit.
Transmission speed is slower than FINE.
The PHOTO resolution is ideal for sending documents that have
varying shades of gray, such as photographs. The PHOTO setting
is on when both lights are lit.
Transmission speed is slower than FINE.
To set resolution par page, refer to Multiple Resolution Transmission on page 6-10.
Contrast |
The fax machine has automatic contrast control, but if you need to send a document that is very
light or very dark, you may want to set the contrast yourself.
Use SUPER LIGHT to send a very light document.
Use SUPER DARK to send a very dark document.
1. Insert the documents face downin the
feeder.
2. Press CURRENT SETTING.
3. Press 1.
4. Use 4— (left arrow) or =» (right ar-
row) to select one of the settings,
AUTO, S.LIGHT, or S. DARK.
Example: S, LIGHT,
5. Press PUSH and open the cover.
6. Press SET.
7. Press STOP to exit.
Then start fax sending operation below or copy (page 8-1).
Sending a Fax Automatically
1. Insert the documents face down in the
feeder.
2. Enter the fax number.
Example: One-Touch dialing.
3. Press START.
Sending a Fax Manually
1. Insert the documents face down in the
feeder.
2. Pick up the handset or press HOOK
and listen for the dial tone.
3. Dial the fax number.
You can use manual dialing, One-Touch
dialing, or Speed-Dialing, or Tel-Index.
4. When you hear a fax tone, press
START.
Your fax machine will begin sending the
documents.
5. Return the handset to its cradle, if
you did not use HOOK.
Dialing a Number
There are several ways to dial a number. When you dial, you can check the display
to see who you are calling. Choose one of the following dialing methods:
1} Manual Dialing |
Dial the fax number by pressing the number keys, then press START.
2) One-Touch Dialmg |
Press one of the One-Touch keys. (The numbers must be stored beforehand. See
page 4-4.) Then press START.
3) Speed-Dialing
Press SPD. DIAL, then use the number keys to enter a two digit code.
For example, press “0”, “5” for 05. (The numbers must be stored beforehand. See
page 4-7.) Then press START.
4) Telephon Index
You can use the Tel-Index to make telephone or fax calls. (See page 5-2.)
Talking to the Other Party When Sending a Fax
When you are sending a fax manually and you hear recipient's voice instead of fax
tones, you can use the handset to have a conversation. When or if you want to then
send a fax, ask the person on the other line to press START on his/her fax machine
and when you hear fax tones you can press START to begin sending your fax.
Automatic and Manual Re-dialing
If a number you have dialed is busy or your call did not go through for some other reason, you can
re-dial that number. There are two ways for re-dialing, “automatic” and “manual.” Automatic re-
dialing can only be used for faxes that were sent using automatic transrnission — not for tel-
ephone calls. The factory setting is “auto re-dial on”, but you can change it to “auto re-dial off”,
if needed. If the re-dial function is set on “auto re-dial on”, it will automatically re-dial the number
3 times at 5 minute intervals before giving up. Whether the setting is on or off, the fax machine
will re-dial the number when you press PAUSE/REDIAL (manual re-dialing).
Setting the Auto Re-dial
1, Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 5.
4. Press 3.
5. Use <— (left arrow) or — (right ar-
row) to turn the auto re-dial function
ON or OFF.
Example: OFF.
6. Press SET.
7. Press STOP to exit.
Possible Settings When You Send a Fax Manually
# Resolution (See page 6-2, 6-10.) * Contrast (See page 6-3.)
* Cover Page (See page 6-12.) * Overseas Mode (See page 6-9.)
* Call Reservation (See page 6-15.)
Printing Page Headers
Your fax machine can print a page header on top of every document you send. It is
printed on the receiving party's fax paper. It contains the date and time of
transmission, your fax number and name (Station ID), and page number. Of course
you need to register your Station ID beforehand for that information to be available.
Transmission Date and Time Station ID Page Number
| | ! | |
09/12/1993 15:25 4155554444 BROTHER PAGE 01
Ne ”
Delayed Transmission
You can set the timer to send documents at a later time (up to 24 hours later). Your fax machine
will also produce a report the “Delayed Sending Report”, after the fax is sent.
1. Insert the documents into the feeder.
2. Press TIMER.
3. Enter the time in 24-hour format us-
ing the number keys.
Example: 19:45 (7:45 P.M.)
4. Enter the fax number.
5. Press START.
The fax machine waits until the specified
time to call.
Setting the Daily Timer (for Delayed Transmissions)
The Daily Timer function lets you send a fax at a set time every day. This is handy for sending
delayed jobs that must go out at the same time daily. Once you make this setting, you don’t have
to enter the time everyday. You just press TIMER, the number and SET if you want to send.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4. Press 2.
5. Enter the time in 24-hour format us-
ing the number keys.
Example: 19:45 (7:45 P.M.).
6. Wait for two seconds.
7. Press STOP to exit.
Interrupting the Timer and Polled Job
You can send a fax without canceling the timer (see page 6-8) or polled waiting {see page 3-2) with
document in the feeder by “interrupting” it. When you interrupt the timer to send a “new” set of
documents, the fax machine does not automatically re-dial the number if it is busy. Also, you
cannot use the function mode when you are interrupting the timer.
Example: TIMER WAITING with document in the feeder.
1. Press PUSH and open the cover.
2. Press INTERRUPT.
3. Remove documents from the fax ma-
chine.
4. Place “new” documents into the feeder.
5. Enter the new number to send the
documents then press START.
6. After the transmission is finished,
place the “old” documents back into
the feeder.
7. Press INTERRUPT to restore the
timer.
Canceling the Job
Use the cancel job function to permanently remove scheduled tasks such as polling or polled job
(see page 9-1) and timer job (see page 6-6) from your fax machine.
For example: TIMER WATING.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 1.
Any waiting jobs that have been setup will
appear in the display.
4. Use +— (left arrow) or — (right ar-
row) to select the job you wish to
cancel.
5. Press SET.
6. Press 1 to cancel the selected job, or 2
to exit without canceling.
If 1 is selected, the job will be canceled and
the next job in the queue will appear in the
display.
7. To cancel the next job, press 1 again.
To exit, simply press 2.
In the event that no jobs are waiting to be
processed, a “NO JOB WAITING” message
will appear in the display.
8. Press STOP to exit.
B) FAX TRANSMISSION OPTIONS
Setting the Overseas Mode
Using the Overseas mode is an efficient way to send faxes overseas. If you experience difficulty
with sending faxes overseas, you may want to use the overseas mode.
1. Insert the documents into the feeder.
2. Press CURRENT SETTING.
3. Press 3,
À, Press +— (left arrow) or —» (right
arrow) to switch to ON.
5. Press PUSH and open the cover.
6. Press SET.
7. Press STOP to exit.
8. Then start the fax sending operation.
(See page 6-3.)
After sending your fax,the machine will
revert to OFF.
Setting Your Fax Machine for Multiple Resolution Transmission
You can set the resolution of the documents you send by pressing the Resolution key. Once you
set the resolution, all the pages will be sent with the same resolution. However, there may be
times when you want to send some pages with one type of resolution, such as “standard”, and other
pagesin another resolution, such as “photo”. If you send all pages in photo resolution, for instance,
it would take a great deal of time. It would be nice if you could specify what pages are to be sent
with what resolution to minimize transmission time. You are in luck because you can make such
a setting using the CURRENT. SETTINGS function.
1. Insert the documents into the feeder.
2. Press CURRENT SETTING.
3. Press 2.
4. Press «+= (left arrow) or — (right
arrow) to find the resolution you want
for the page in your documents.
Example: FINE.
5. Press PUSH and open the cover.
6. Press SET.
Return to step 4 for setting the resolution for
page 2 and the following pages.
7. When you finished setting the resolu-
tion for all your pages, press STOP. _
8. Enter the fax number.
9, Press START.
The resolution will revert to STANDARD
after the documents have been sent.
Gray Scale
You can set initial gray scale level either 16 or 32. The initial setting is 32. This is effective to
sending photographs. Even if you want to send a document with 32 level photo mode, if the
receiving machine does not have super fine mode, the machine will fall back to 16 level
automatically.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 4.
4, Press 4.
5. Press «<— (left arrow) or — (right
arrow) to choose either 16 or 32.
Example: 16.
0. Press SET.
7. Press STOP to exit.
About Resolutions...
Your fax machine can see only in black and white, so when you send a color
photograph, even with photo resolution, different colors may appear as the same
shade of gray on the receiving fax.
Sending a Fax with a Cover Page
An automatic Cover Page will allow you to send details of who the fax is going to, who it is from
and when if it was sent. This is what the Cover Page looks like:
09/12/1993 15:25 |
=== COVER PAGE ===
TO: NJ OFFICE
FAX: 4155551212
FROM: BROTHER
FAX: 4155554444
TEL: 4155554445
02 PAGELS] TO FOLLOW
COMMENT: PLEASE CALL
(1) The “TO” information comes from the One-Touch or the Speed-Dial memory.
dialing manually, the name of the destination will be left blank.
{2) The “FROM” information comes from the Station ID.
(3) The number of pages you are sending.
(4) Your comments. You may customize comments.
The Comments Section on the Cover Page
You can choose from among 6 options. The first option is to send no comment
The next 3 are built-in comments, and the last two are ones you can set yoursel
more information see page 6-14.)
. COMMENT OFF
. PLEASE CALL
. URGENT
. CONFIDENTIAL
. {Your own customized comment).
. (Your own customized comment).
Cy OF d= Co bo E
(1)
(2)
(3)
(4)
at all.
f. (For
If you are
1. Insert the documents into the feeder,
2. Press COVERPAGE.
3. Use 4— (left arrow) or — (right ar-
row) to select the comment you want.
Example: 2.PLESE CALL.
4, Press PUSH and open the cover.
5. Press SET.
6. Enter the number of pages you are
sending. (Enter “0”,0” to leave the
number of pages blank.)
The Cover Page light should come on.
7. Enter the fax number and press
START.
Setting Cover Page ON/OFF
If you often send an automatic Cover Page, you can set it to ON to avoid having to set up the details
of the Cover Page each time. Here is how you can switch the setting for the automatic Cover Page
to ON or OFF:
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 4.
4, Press 3.
5. Press + (left arrow) or —> (right
arrow) to choose ÓN or OFF.
Example: ON.
6. Press SET.
7. If you selected ON, you need to select
a comment, by pressing — (left ar-
row) or — (right arrow).
Example: 2.PLEASE CALL.
8. Press SET.
The Cover Page light should come on.
9. Press STOP to exit.
Sending an Automatic Cover Page
If you have the Cover Page ON/OFF setting to ON, the total number of pages will not
be printed on the Cover Page. Also, the comment you selected when you set it to ON
will be printed on all the Cover Pages you send. |
N
Helpful Hints Even if the Cover Page ON/OFF setting is ON, you can avoid sending an
electrical Cover Page by pressing COVERPAGE once.
You can turn off the Cover Page light by pressing COVERPAGE.
Customizing Your Cover Page Comment
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4. Press 6.
5. Press «== (left arrow) or — (right
arrow) to select 5 or 6 where you wish
to store a comment.
Example: 5.
6. Press SET.
6-14
7. Enter your customized comment by
using the number keys (up to 27 char-
acters).
(See page 3-5 for more details.)
Example: TOP SECRET.
8. Press SET.
9. Press STOP to exit.
Sending a Fax with Call Reservation
You can send a fax and then talk to the recipient using the Call Reservation feature. When your
fax has been printed on the receiving end, the receiving fax machine will ring as if it were receiving
a telephone call. If the recipient picks up the handset, your fax machine will ring. Then you can
pick up your handset and start a conversation. If the recipient does not pick up the handset when
the Call Reservation function is ON, your fax machine will leave a fax message to have them call
you back if you have the CALL BACK MESSAGE set to ON.
1. Insert the documents into the feeder.
2. Press CALL.
3. Use <— (left arrow) or — (right ar-
row) to select Call Back Message ON
or OFF.
Example: Call Back Message ON.
4. Press PUSH and open the cover.
5. Press SET.
The call light should come on.
6. Enter the fax number, then press
START.
7. Pick up your handset if it rings.
09/12/1993 15:25 |
=== CALL BACK MESSAGE ===
TO: NJ OFFICE
FAX: 4155551212
FROM: BROTHER
PLEASE CALL AT [TEL] 4155554445
| [FAX] 4155554444
Using the Call Reservation Function
1. There are some fax machines that will not respond to this function.
à. When 1t is auto re-dialing, you cannot use the Call Reservation function, but if
Call Back Message is ON, your fax machine will leave a Call Back Message to have
the other party call you back.
3. You cannot use Call Reservation with the timer or with the polling function.
7. RECEIVING FAXES AND OTHER CALLS
Selecting an Answer Mode
There are 4 answer modes for your fax machine. You can choose one by pressing the Answer Mode
key repeatedly until you find the mode you want. Choose one that suits your needs. If you need
more information about a particular mode, refer to the page number given.
(m means light off. a means light on.)
Answer Mode For See Page
1. MANUAL [1 Avro Answers each call manually. 7-2
5 oe Mainly use for telephone.
If you want to answer each incoming call, choose MANUAL mode.
xi
2. AUTO Ш лото — Dedicated fax use. Telephone hne and fax 7-2
[— 7AD line are separate.
Cd эт
If you use your telephone line exclusively for sending and receiving faxes, you may want to use
AUTO mode. In this mode, you can receive all your incoming faxes automatically.
3. F/T [1 Auto Both fax and telephone use. When you 7-3
| - ТАО share one line for your telephone and
ля i fax machine.
If you want to use your telephone line for both fax and telephone, you may want to choose F/
T mode. In F/T mode, your fax machine will answer incoming faxes automatically,
\/
4, TAD | Yo Use with external TAD (Telephone 7-6
— TAD Answering Device). When you are not at
Ш F7 h
ZEN ome.
When vou want to use your fax machine together with your telephone answering machine,
choose TAD mode.
Manual Reception (MANUAL mode)
When you set the Answer Mode to manual, you can answer each incoming call yourself. Here is
what you should do when using MANUAL Mode:
If You Get a...
Then You Should...
1. Regular phone call
2. Phone call and request
to send a fax
3. Fax tone...
Talk as you normally would.
Press START after finishing talking, and replace the handset.
Note : Sender must also press START.
Press START, and replace the handset.
Automatic Fax Reception (AUTO mode)
You can automatically receive all your faxes in Automatic Fax Reception mode (AUTO mode).
Select this mode by pressing the Answer Mode key.
Setting the Ring Delay
You can set up the number of rings before the fax machine will receive automatically in AUTO
mode and F/T mode.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 5.
4. Press 2.
5. Press «<= (left arrow) or — (right
arrow) repeatedly until you find the
number of rings you want.
Example: 00.
When you set 00, you can receive your
incoming faxes without any ring delays.
6. Press SET.
7. Press STOP to exit.
The F/T Switch (F/T Mode)
When you share one line for your telephone and fax machine, in F/T switch answer mode, you can
receive faxes automatically, and if you get a voice call, your fax machine will ring. The F/T switch
can determine whether an incoming call is a fax or a telephone call.
| Incoming Call |
The fax machine | |
picks up after ring ; 7
time elapses. All extensions in the home
will ring for 0-4 rings (user
| selectable).
The fax machine picks up
the call and automatically
detects whether a voice
You pick up any
extension within ring
time selection.
|
You must manually
determined if it is
a voice or fax call.
Voice call
or fax call.
Fax call | Voice call Fax call
Fax reception is Only the fax handset A} If you are at the fax
automatically rings, thus signaling machine, press
activated. you to pick up. START.
The handset will ring B) If you are at an exte-
| between 10-60 seconds nsion phone, you
( user selectable ). can transfer the fax
call to the fax unit
The fax message | by pressing your
is received. remote activation
code (three digits).
y
Talk as
normal.
| y
The caller may The caller stays on the You pick up
hang up. line through the entire the fax handset.
10-60 second ring delay.
|
| Talk as normal. |
The fax mode
is activated.
|
| The caller may hang up. |
Setting the F/T Ring Time
You can specify the maximum time you want the fax machine to ring in case of telephone. There
are four predefined settings; 10, 20, 30 or 60 seconds.
1. Press PUSH and open the cover.
à. Press FUNCTION.
3. Press 5.
4, Press 5,
5. Press +— (left arrow) or — (right
arrow) repeatedly until you find the
setting you want.
Example: 10 SEC.
6. Press SET.
7. Press STOP to exit.
Remote Activation
If you are using a touch tone phone, you can remotely activate or deactivate your fax machine from
an external phone (a phone connected to your fax machine) or from an extension phone (a phone
connected to the same line as your fax machine).
Connecting an External or Extension Telephone to the Unit
You may connect an external or extension telephone to your fax machine, as shown below. Use
the “EXT.” jack on your fax machine. |
Alternatively, you may wish to use this “EXT.” jack to connect a telephone answering device
(TAD).
ww
External Extension
Telephone Telephone
When the external telephone is in use the warning message “EXTERNAL TEL IN USE” will be
displayed.
Then the handset on the fax machine is picked up, an alarm will sound. You can disconnect the
external phone and switch to fax machine by pressing HOOK.
Using Remote Codes
If you are on an external phone (or extension phone), and you get an incoming fax call, you can
transfer the call back to your fax machine by entering a remote activation code. In the same
situation, if you get a telephone call from someone who requests that you switch on your fax, you
can transfer the call back to your fax machine with this code. Also, you can deactivate the fax
machine with another remote code during the F/T ringing from extension phone. In essence you
have one remote code to activate your fax machine and one remote code to deactivate it. The remote
code to activate is “*¥51”, and the remote code to deactivate is “#51”. If you want to set your
own code, see the following section, “Registering Remote Codes”.
Limitation of Using External (or Extension) Phones
1. If you accidentally pick up an extension phone when a fax is coming in, you may
disrupt the transmission or render some portions unreadable.
2. The remote activation and deactivation code may not work with some telephone
systems or telephone sets.
Registering Remote Codes
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 6.
4. Press 5.
5. Press + (left arrow) or — (right
arrow) to choose ON or OFF.
Example: ON.
6. Press SET.
7. Enter new remote code to activate.
(Factory setting is “*51”.)
8. Enter new remote code to deactivate.
(Factory setting is “#51”.)
9. Press STOP to exit.
The TAD Mode
When you leave your fax machine set in TAD mode, phone calls will be forwarded to the externally
connected telephone answering device, and your fax calls will be received automatically.
Connecting an External TAD to the Unit
You may connect an external TAD to your fax machine, as shown below. Use the “EXT.” jack on
your fax machine.
wr
Helpful Hints When You Use TAD Mode
1.
You can inform callers beforehand that if they call manually and get your
telephone answering device when they want to send a fax, all they have to do
is press your remote code to activate (*51 unless you have changed it) your fax
machine.
. Another alternative is to record a TAD message that says, for example, “This
answering machine is connected to a fax unit. If you may leave a voice message,
please speak after beep. If you may send a fax message, please press (your
remote activation code) after beep. Thank you.”
. You need to erase the incoming messages on your external telephone answer-
ing device when it’s full, or TAD mode will not answer any calls, faxes or
otherwise.
Fax reception is
automatically
activated by the
CNG Fax Tone.
The fax message
is received on
paper.
1. Set the telephone answering device so that itis ready to record incoming telephone calls.
| incoming Call |
The call is picked up
by the external TAD,
(Recommended short
ring delay such as 1
ring or 2 rings.)
|
«———— | The external TAD
Auto dial | outgoing message
fax call begins {recommended
length of less than
20 seconds).
Voice call |
The caller leaves a
voice message on the
external TAD.
Ei
Manual
fax call
— — === —= ===
The caller must
press your remote
code to activate
the fax machine.
-——
The fax message is
received on paper.
The caller
can also
send a fax message.
Telephone Answering Device
2. Set the number of TAD rings to one or two.
3. Try to record the shortest possible message on your telephone answering device (up to
q 20 seconds).
”
Please note that some faxes that are sent manually cannot be received automatically because
some fax machines do not send a fax tone in manual mode.
So you must indicate a remote activation code for the caller to enter. (See page 7-5.)
Smoothing
The smoothing feature enhances the appearance of incoming faxes by making the lines smooth
and takes no additional time. This function does not apply to outgoing faxes, or to lists or reports
you print. The initial setting is ON.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 4,
4. Press 1.
5. Press +— (left arrow) or — (right
arrow) to choose ON or OFF.
Example:OFF.
6. Press SET.
7. Press STOP to exit.
Speaker Volume
There are three settings available for the speaker volume, OFF, LOW or HIGH. This setting
controls the loudness of the fax machine’s speaker, which is connected to the phone line. The
initial setting is LOW.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 5.
4. Press 4.
5. Press «+ (left arrow) or — (right
arrow) to choose a setting cither OFF,
LOW or HIGH.
Example: HIGH,
6. Press SET.
7. Press STOP to exit,
Ring Volume
You can set the ring volume to either OFF, LOW or HIGH. The initial setting is HIGH.
1, Press PUSH and open the cover,
2. Press FUNCTION.
3, Press 5.
4, Press 6.
5. Press + (left arrow) or —> (right
arrow) to choose either OFF, LOW or
HIGH.
Example: LOW.
6. Press SET.
7. Press STOP to exit.
Helpful Hints Even if you select OFF, the ring volume during F/T ringing and Call Reserva-
tion ringing is LOW.
7-10
Print Reduction
You can set the printing reduction ratio to either “OFF”, “93%”, “87%”, “73%”, and “MANUAL (50-
99%)”.
When receiving a fax even if the other party sends letter sized document(8.5X11 inch), you should
receive the document with reduction to be printed on a letter sized paper because actual data is
longer than letter size by adding “Header Information”. (See page 8-6.) Threfore it is very
important to choose reduction ratio previously.
4mm 4mm
dded = m
header — Ц - * 5mm
document Need Reduction
size
ны mm
<Sending Side> <Receiving Side>
You are recommended to choose following reduction ratio;
Other party sends Your receiving | Recommended
you the size of... paper size | Reduction Ratio
Letter document (8.5"x11") (mostly — Letter 93%
do mestic communication) Legal OFF
Ad document (8.2"x11.6") (mostly | Letter | 87%
international Communication) Legal OFF
Legal document Letter 73%
(8.5"x14") Legal 93%
If legal sent to letter (and setting reduction is over 73%) then the reception will be split over 2
pages.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 4.
4. Press 5.
. Press — (left arrow) or —» (right
arrow) to choose either OFF, 93%,
87%, 73%, MANUAL.
Example : 87%,
. Press SET.
If you choose MANUAL, enter reduction
ratio (50 - 99%) and then press SET.
. Press + (left arrow) or — (right
arrow) to choose either ON or OFF.
In copy mode, there is no header informa-
tion so that you may not choose “ON” when
you want to copy a document to a same size
of paper. |
Example: OFF.
8. Press SET.
9. Press STOP to exit.
Printer Alarm
You can set number of printer alarm either “ONCE”, “3 TIMES”, and “CONTINUE”. This alerm
inform you that the machine can not print because of out of printing cartridge, out of paper and
so on. If you want to alarm “OFF”, please set “Beeper (see page 4-1) to OFF”. So this setting is
effective in case that beeper setting is “LOW” or “HIGH”. |
EZ ‘ |
A PRINTING
CARTRIDG
. Press PUSH and open the cover.
. Press FUNCTION.
. Press 4,
. Press 6.
. Press + (left arrow) or — (right
arrow) to choose either ONCE, 3
TIMES or CONTINUE.
Example : 3 TIMES.
. Press SET.
Press STOP to exit
Receive into the Memory (Only for FAX-950M | 980M)
If the machine can not print received documet, such the case of out of paper or out of printing
cartridge and so on, it will automatically store into the memory.
When you recover the machine in accordance with LCD display’s instruction, the machine will
print out them automatically.
8. HOW TO USE COPY FUNCTIONS
Making a Copy
These are the steps for making one copy each of your original documents:
1. Place the documents face down into
the feeder. |
2. Press COPY.
Helpful Hints 1. When you want to make a copy, make sure the text or image on the original
document is not too close to the edge. Your fax machine cannot read anything
closer than 4 mm (1/8 inch) from the edge.
2. Change the resolution to one vou like. If you do not set the resolution, the
fax machine automatically makes a copy in the SUPERFINE setting. For
example, if your original is a photo, you may select the PHOTO resolution.
(To get the PHOTO resolution, press the Resolution key repeatedly until
both lights are lit.) You can also set the resolution page by page using the
CURRENT SETTINGS function. (See page 6-10.)
3. Do not pull on the paper while copying is in progress. This may ruin the
copied image.
9. POLLING
What Is Polling?
Polling is the process of retrieving faxes from another fax machine. You may use
your machine to “poll” other machines, or you may ask someone to poll your machine.
The party who polls pays for the cost of the call.
How Does It Work?
First two parties set up their fax machines so that they can accommodate polling.
Then one party leaves documents in the fax machine so that the other party can call
up and have the documents sent.
Polling Side
À
When to Use Polling?
Use polling to control the cost of sending a fax.
1. If you want to pay for the cost of the call: Send out faxes to other parties as you
normally would, and if another party has documents to send you, ask them if you
can poll for it.
2. If you want others to pay for the cost of the call: Ask them to poll your fax machine
for documents they want, and if they want to send you documents, tell them you
do not wish to poll their machine for it, (if they ask).
* There are some fax machine that will not respond to this function,
N 7
Helpful Hints Using Polling Effectively (Examples)
Problem No. 1: You want another party to send you a long fax, but they do not
want to pay for the call.
Solution: Ask them to leave the document in their fax machine so you can
poll for it.
Problem No. 2: Sales representatives have difficulty sending in faxes to the
head office’s fax machine because it is busy so much of the time.
Solution: Head office can poll the sales representatives’ fax machine.
Problem No. 3: Because of the time or location, it is cheaper for someone else to
call you than it is for you to make the call.
Solution: Ask the other party to poll for the documents and offer to pay for
the call at their lower rate.
Polling Another Fax Machine
Once you have set up polling, as described below, and the other party has set their fax machine
to “POLLED WAITING”, you can automatically receive their documents.
Make sure no documents in the feeder.
1. Press PUSH and open the cover.
2. Press POLLING.
3. Press SET.
4. Enter the fax number.
5. Press START.
Setting up for Polled Waiting
When a call comes in to retrieve documents you have placed in the fax machine for polled waiting,
and your machine starts to send the documents. Your fax machine prints out a polled report when
the transmission is completed.
1. Place the documents into the feeder.
2. Press PUSH and open the cover. Press
POLLING.
3. Press SET.
4. Press START and wait for the polling
call to come in.
Secure Polling
Secure Polling is a way to keep your documents and others’ from falling into the wrong hands
while the fax machines are set up for polling. You can use Secure Polling only with another
Brother fax machine. With the other party, you should use the same four digit ID number.
Polling Another Fax Machine with Secure Code
You can poll another fax machine that has Secure Polling by following the steps below:
You need to make sure you are using the same ID number as the other party.
Make sure no documents in the feeder.
1. Press POLLING.
2. Press <— (left arrow) or — (right
arrow) to find the POLLING SECURE
setting.
3. Press PUSH and open the cover.
4. Press SET.
5. Enter a four digit code.
- Example: 1234.
6. Enter the fax number.
7. Press START.
Setting up for Polled Waiting with Secure Polling
When someone polls for your documents, you can secure them by using the Secure Polling feature.
1. Place the documents into the feeder.
2. Press POLLING.
3, Press <— (left arrow) or — (right
arrow) to find the POLLING SECURE
setting.
4, Press PUSH and open the cover.
5. Press SET.
6. Enter a four digit code.
Example: 1234.
7. Press START and wait for the polling
call to come in.
Delayed Polling
After you select STANDARD or SECURE, press SET, then press TIMER and use the number
keys to enter the time at which you want polling to take place.
10. PASSWORD
1
What is Password ?
The password is provided for use in a closed network of fax machines. It can also be
used to prevent reception of “junk faxes” that can interfere with your daily opera-
tions. It can also help you avoid the transmission of faxes to the wrong parties.
How does it work ?
First receiving party set up “RECEIVE PASSWORD” to “ON” and then enter four
digit of password.
When you send a fax message, you should add the same four digit password. In case
this four digit password of both sending and receiving party maches is same, you can
send/receive message. Also, both side’s machine should be Brother (or compatible)
machine.
What is Passwords Plus ?
H you have activated the password function, only people who have set the correct
password code on their Brother fax machine can exchnge faxes with your machine.
To help avoid difficulties, you can use the Password Plus feature. It is most effective
to prevent reception of “junk faxes”. In case you choose “Password Plus” in “RE-
— CEIVE PASSWORD”, the machine will accept to receive the document not only
sended by the party with correct password, but also sended by the party who is listed
in your One-Touch dial numbers. (The machine detects the last four digit number
and whether it maches last four digit number in previously registered in One-Touch
dials. In this case, the sending machine must not be Brother fax machine.)
Sending Fax with Password
Before set up, you should make sure the password code of the other party.
1. Place the documents face down in the
feeder.
2. Press CURRENT SETTING.
3. Press 4.
4. Enter a four digit code.
Example: 1234.
5, Enter the fax number.
6. Press START,
—10-2
Receive Password
You can set receive password status either “ON”, “OFF”, or “PLUS”.
1. Press PUSH and open the cover.
2. Press FUNCTION,
3. Press 6.
4, Press 7.
5. Press «+ (left arrow) or —> (right
arrow) to choose either “ON”, “OFF”
or PLUS”.
Example: PLUS.
6. Press SET.
7. Enter four digit password cord.
8. Press SET.
If you choose ON, you should enter four digit
password code.
9. Press STOP to exit.
10-3
11. PRINTING OUT REPORTS AND LISTS |
You can print out the following lists and reports under function item 2. PRINT REPORTS.
Level one
function
Level two
function
Explanation of Options
Page
2. PRINT REPORTS
1. ACTIVITY REPORT
The Activity Report lets you know
whether transmissions and incoming :
faxes were received,
11-3
2. ALL DIAL LIST
| This is a list of the names and numbers ‘
which are stored in One-Touch and
Speed-Dial memory. Printed in One-
Touch and Speed-Dial number order.
11-2
3. TELEPHONE
| INDEX
4. COVERPAGE
FORMAT
The same as the All Dial list but printed
in alphabetical order.
This allows you to check the Cover Page
format.
| 5. CALL BACK MSG.
FORMAT
Used to check the Call Back Message
format.
6. USER OPTION
LIST
The settings for FUNCTION 2-7and4to
6 (Cover Page, Tone/Pulse, Ring Delay,
etc.) are printed here.
7. TRANSMIT
REPORT
You can set up whether the transmis-
| sion verification report will be printed
| after all sending fax, or not.
ON/OFF
11-4
Other Reports
The following reports are printed out automatically, for your information.
Power Failure Report
Polled Report
Delayed Sending Report
All of reports and lists can printout as below.
1. Press PUSH and open the cover.
2. Press FUNCTION.
3. Press 2.
4. Press the number of the level two
function you wish to print.
Example: 1.ACTIVITY REPORT.
5. Press START.
Printing the ALL DIAL List
You can print out a list of all One-Touch numbers and Speed-Dial numbers.
ALL DIAL LIST
ALL DIAL LIST |
ONE-TOUCH DIAL
TIME:
NAME:
FAX
TEL
09/12/1993 15:25
BROTHER
4155554444
4155554445
NUMBER FAX/ TEL NUMBER DESTINATION
01 61-2018285881 FAX AUSTRALIA OFFICE
Жо? 234-5678 TEL ABC COMPANY
*03 334-5566 FAX HEAD OFFICE
*04
*05 4155551212 FAX NJ OFFICE
VA NA NI YT “A NAT NN ATN
A ANA A NA NA NAT NAT
SPEED-DIAL
NUMBER FAX/TEL NUMBER DESTINATION
#01 58927386 F/T PTWHMJG M.
#02 @ 1234567 W. COMPANY
#03 03-256-1121 FAX OSAKA OFFICE
#04 |
#05 9555151 TEL | MANCHESTER |
E EEE E E E E E E E E
ADALAT“ AT IATA NA A
#97
#98
#99
#00
@ : CHAIN
Activity Report Interval
An activity report can be printed at certain intervals that you specify. You have a choice of setting
the journal interval period to “OFF”, “6 hours”, “12 hours”, “24 hours”, “2 days”, “4 days”, or “7
days”. The activity report will provide a list of all outgoing and incoming faxes (up to 30} during
the period. The initial setting is “OFF”,
If you wish to print out the activity report manually, please take the same way as others. (See page
11-2.)
. Press PUSH and open the cover.
. Press FUNCTION.
. Press 6.
. Press 3.
. Press + (left arrow) or — (right
arrow) to choose the setting.
Example: 12 HOURS.
If you select seven days, you should choose
the base day of the week.
. Press SET.
. Enter the time to print out in 24-hour
format using the number keys.
Example: 19:45 (7:45 Р.М.)
. Wait for two seconds.
. Press STOP to exit.
ACTIVITY REPORT
TIME: 09/12/1993 15:25
NAME: BROTHER
FAX : 4155554444
TEL : 4155554445
DATE | TIME | FAX NO./NAME DURATION | PAGE(S) | RESULT | COMMENT
09/12! 10:00 | BROTHER BOSTON 04:23 | 20 CV CA | OK TY
09/121 10:10 | № OFFICE 00 | 00 BUSY TX
09/12| 14:53 | BROTHER BOSTON 48 | 01 CV CA| OK TX
CV: COVERPAGE
CA : CALL BACK MSG
POL : POLLING
Transmission Verification (Xmit) Report
Set the Transmission Verification Report to ON or OFF. The initial setting is OFF.
OFF: Report will be printed if the errors occur.
ON: Report will be printed every time a fax sent completely or an error occurs.
1. Press FUNCTION.
2. Press 2.
3. Press 7.
À. Press + (left arrow) or — (right
arrow) to choose the setting.
Example: ON.
5. Press SET.
6. Press STOP to exit.
11-4
12. REGULAR MAINTENANCE AND TROUBLESHOOTING
Regular Maintenance
You can keep your fax machine in optimum condition by cleaning it on a regular basis. Avoid using
thinners or other organic solvents to clean the machine and do not any water.
Follow the four steps below:
1. Unplug the telephone line and then the power cord.
When you reconnect these lines later, make sure to connect the power cord first, then the
telephone line.
2. Wipe any dirt off the machine using a slightly damp cloth.
3. Clean the scanner.
Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and carefully remove any
dirt from the glass cover and from the white bar of the scanner.
Scanner
Y
Wh ite bar
4. Clean the printer.
Moisten a small piece of soft, lint-free cloth with Isopropyl alcohol and keep wiping the edge
of the print head until all dirt is removed.
Helpful Hints If the scanner and the printer are dirty, the quality of the transmission or
reception image, and copy becomes degraded. Use the avobe procedure,
therefore, to clean these parts frequently.
Paper Jams
Your fax machine will sound an alarm if the document jam while going through the feeder or if
the recording paper becomes stuck.The display will show “DOCUMENT JAM” or “RECORDING
PAPER JAM”.
Fixing a Document Jam
1. Open the control panel.
2. Remove the jammed documents.
3, Close the control panel.
4, Press STOP.
Fixing a Recording Paper Jam
1. Open the top cover.
2. Press the blue button to open the printer head. —
3. Take out the printing cartridge.
4. Remove the paper cassete.
Cassette
5. Remove the misfeed paper.
- Pull the misfeed paper.
Recording paper
Recording paper Recording paper
- Turn @ gear to backward to feed the paper and remove it.
Recording paper © gear
6. Install the cassete. |
Be sure to push the paper plate down until it locks in position.(See Pagel-2.)
7. Install the cartridge.
8. Push down the printer head until you hear a “click”.
9. Close the top cover.
Troublshooting
Error Messages
CHECK RECORDING COVER
The top cover or printer head is not completely closed. Push it down until you hear a “click.”
CHANGE PRINTING CARTRIDGE
The printing cartridge has run out. Replace the used cartridge to new one. (See page 1-2.)
COMM.ERROR and PRESS STOP KEY
You encountered a communications error that resulted from a poor quality phone line. Try the
call again.
CONNECTION FAIL and PRESS STOP KEY
You may request Polling function to other party even if remote station does not have polled
walting.
DOCUMENT JAM |
The documents were not inserted properly. Open the control panel and remove the documents.
Close the control panel and re-insert the documents and adjust the guides on either side of the
document, and try sending the fax again. (See page 12-3.)
ID MISMATCH and PRESS STOP KEY
You may have the wrong ID for secure polling function. Try calling the other party to meet the
ID.
LINE DISCONNECTED and PRESS STOP KEY
The telephone line was disconnected by other party during the communication. Try calling the
other party to see what happened.
MACHINE ERROR XX and PRESS STOP KEY
Contact 1-800-284-4P AX for service center.
NO RESPONSE OR BUSY and PRESS STOP KEY
The number you called does not answer or is busy. You may also have reached a number that is
not connected to a fax. Check the number and dial manually by pressing HOOK key.
NOT REGISTERED |
The One-Touch key or Speed-Dial number has no number assigned to it. You need to register a
phone number. (See page 4-4, 6.)
PRINTER FAULT
The recording head has overheated. Then unplug the power cord and wait for 30 minutes.
RECORDING PAPER JAM
The recording paper is jammed. Remove the jammed paper. (See page 12-2, 3.)
REFILL PAPER CASSETTE and PRESS STOP KEY
The recording paper is empty. You need to place the paper in the cassette. (See page 1-3.) The
cassette is not setting corectly. Try re-set it. (See page 1-3.)
SCANNER ERROR
The scanner is dirty. (See page 12-1.)
Other Problems
When Dialing Doesn’t Work...
You may have the wrong dialing mode. Change the TONE/PULSE setting. (See page 4-1.) You
may also want to check all the telephone line connections, such as to the handset and to the wall
jack. Check also that the power cord is connected. Check by pressing HOOK to see if dial tone is
heard.
Poor Copy Quality
Someone may complain that fax as they have received from you are faded. Your resolution setting
may be inappropriate. Try the FINE or SUPERFINE settings and try to call again. Also, it is
possible that your scanner is dirty. So, you should clean it. (See page 11-1.)
Vertical Streaks
You may get faxes with vertical streaks. Make a copy on your machine to see. If you get the same
results, the recording head on your machine may be dirty, or the sender’s scanner may be dirty.
Try cleaning the recording head. {See page 11-1.)
Horizontal Streaks
You may get a fax with horizontal streaks or with missing lines. This normally results from a poor
telephone connection. Ask the other party to send the fax again.
12-5
13. IMPORTANT INFORMATION
Standard Telephone and FCC Notices (Only applies to 120V model)
These notices are in effect on models sold and used in U.S.A.
This equipment is hearing-aid compatible.
When programming emergency numbers and/or making test calls to emergency numbers:
* Remain on the line and briefly explain to the dispatcher the reason for the call before hanging
up.
* Perform such activities in the off-peak hours, such as early morning or late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of this equipment is a label
that contains, among other information, the FCC Registration Number and Ringer equivalence
Number (REN) for this equipment. You must, upon request, provide this information to your
telephone company. |
You may safely connect this equipment to the telephone network by means of standard modular
jack, USOC RJ11C. |
The REN is useful to determine the quantity of devices you may connect to your telephone line
and still have those devices ring when your telephone number 1s called. In most, but not all areas,
the sum of the RENs of all devices connected to one line should not exceed five(5). To be certain
of the number of devices you may connect to your line, as determined by the REN, you should
contact your local telephone company to determine the maximum REN for your calling area,
If your IntelliFAX900/950M/980M causes harm to the telephone network, the telephone
company may discontinue your service temporarily. If possible, they will notify you in advance.
But in advanced notice is not practical, you will be notified as soon as possible. You will be
informed of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations or procedures
that could affect the proper functioning of your cquipment. If they do, you will be notified in
advance to give you an opportunity to maintain uninterrupted telephone service.
If you experience trouble with this InteliFAX900/950M/380M, please contact the manufacture's
authorized service agency for information on obtaining service or repair. The telephone company
may ask that you disconnect this equipment from the network until the problem has been
corrected or until you are sure that the equipment is not malfunctioning.
If you are not able to solve a problem with your fax machine, contact Brother service personnel
at 1-800-284-4FAX(U.S.A, Only).
Warning
For protection against the risk of electrical shock, always disconnect all cables from the wall outlet
before servicing, modifying or installing the equipment.
This equipment may not be used on coin service provided by the telephone company nor connected
to party lines.
13-1
This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation. This equipment generates, uses, and
can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause harmful interference to radio communications. However, there is no
guarantee that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be determined by turning
the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
* Re-orient or relocate the receiving antenna.
* Increase the separation between the equipment and receiver.
* Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
* Consult the dealer or an experienced radio/TV technician for help.
Brother cannot accept any financial or other responsibilities that may be the result of
your use of this information, including direct, special or consequential damages.
There are no warranties extended or granted by this document.
This serial number may be found on the label affixed to the back of the unit. For your convenience,
note the number below and retain this owner’s manual to serve as a permanent record of your
purchase, in the event of a theft or fire, or for future reference.
MODEL NO. InteliiFAX900/950M/980M SERIAL NO.
NAME OF DEALER
DATE OF PURCHASE
13-2
Important Safety Instructions
К © юн
ый
10.
11.
12.
13.
14.
Read all of these instructions
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall outlet before cleaning. Do not use liquid or aerosol cleaners.
Use a damp cloth for cleaning,
Do not use this product near water.
Do not place this product on an unsuitable cart, stand, or table. The product may fall, causing
serious damage to the product.
Slots and openings inthe cabinet and the back or bottom are provided of ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over aradiator
or heat register. This product should not be placed in a built-in installation unless proper
ventilation is provided.
This products should be operated from the type of power source indicated on the marking
label. If you are not sure of the type of power available, consult your dealer or local power
company.
This product is equipped with a 3-wire grounding type plug, a plug having a third (grounding)
pin, This plug will only fit into a grounding-type power outlet. This is a safety feature. If you
are unable to insert the plug into the outlet, contact your electrician to replace your obsolete
outlet. Do not defeat the purpose of the grounding-type plug.
Do not allow anything to rest on the power cord. Do not locate this product where persons will
walk on the cord.
If an extension cord is use with this product, make sure that the total of the ampere ratings
on the products plugged into the extension cord do not exceed the extension cord ampere
rating. Also, make sure that the total of all products plugged into the wall outlet does not
exceed 15 amperes (U.S.A. only).
Never push objects of any kind into this product through cabinet slots as they may touch
dangerous voltage points or short out parts that could result in a risk of fire or electric shock.
Never spill liquid of any kind on the product.
Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points or other risks. Refers all servicing to service personal at 1-
800-284-4F AX.
Unplug this product from the wall outlet and refer servicing to qualified service personnel
under the following conditions:
When the power cord or plug is damaged or frayed.
. If liquid has been spilled into the product.
. If the product has been exposed to rain or water.
. If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions since improper
adjustment of other controls may result in damage and will often require extensive work
by a qualified technician to restore the product to normal operation.
If the product has been dropped or the cabinet has been damaged.
If the product exhibits a distinct change in performance, indicating a need for service.
бояр
=
1 3. - 2
14. INDEX
A
Activity Report... 11-1, 11-3
ADF nee. 6-2
All Dial List ......................... reee ee ener. 11-1, 11-2
Answer Mode ........................eeeiineei ie. 2-5, 7-1
AUTO MOE... reee reana ena 7-1, 7-2
B
Beeper................. creer eee eee 3-1, 4-1
e
Call Back Message 2... 2-4, 6-15, 11-1
Call Reservation ................. ee... 2-4, 6-15
Canceling ..................... ——— 6-8
Cartridge ..................eceeeennieeeeereeeeeee 1-2, 1-3, 2-4, 7-12
Cassette ................._....=. ee enana ene. 1-2, 1-3, 1-4
Chain Dialling... ccna reece ene 4-6
С1еси!па SR 12-1
Connecting .................erre=eieeaaeeninean arcanos 1-5, 7-5, 7-7
Contrast ..............—. e. e_area annie ener aneae enana 6-2, 6-3
Control Panel Keys ...................nm=e===neereeeneeeia 2-1~2-5
COPY ........enncienannanceneconeinannanannannacanaraaueraaeaanmnnmnea 2-3, 8-1
Cover Page ...................——..—. 2-4, 6-12, 6-13, 6-14, 11-1
Current Setting ..................... 2-4, 6-3, 6-9, 6-10, 10-2
D
Daily Timer ........... re —..—...rsemmieneiriaerenenen eee e 6-7
Date and Time ...............e.....—....==cenanneerr nee ere 4-2
Delay rae 6-6, 6-7, 7-2
DOCUMENT... eer errs meee eas 6-1, 6-2
E
Error Message ....................ee=eesrimeieerenetecen nee 12-4
External ............ . e e.eereeanenaa rena 7-5, 7-7
DT re rr 7-5
F
O TT 6-2
F/T Mode ............e.e....eesnmeiesneveceraanrsenanea acia neneaeeem 7-1,7-3
14-1
{=e [Le | a 2-2, 6-5
Reduction .................e.n nene recen errar 3-2, 7-11
Remote Activation 7-4, 7-5, 7-6
Remote Code emma. 7-4, 7-5, 7-6
Remote Deactivation 7-4, 7-5, 7-6
RED are ess 11-1-11-4
Resolution .....................—..e.ereeeo. 2-4, 6-2, 6-10, 6-11
Ring Delay ......................e...meenien erre neana rene reneeneneeaenas 7-2
Ring Volume................. escanea ico ceneneeaees 7-10
S
Secure Polling.............. ieee eer acess 9-3, 9-4
SONG UP …….…..……rccrerecrenncessenrancensanuensennens 0er 1-2~1-6
SHIFT oe rrr, 2-2, 4-4
SMOONING correc Re eee. 7-9
Speaker Volume ………..….…..…..…..…..….....….……csrerecnecraranenecenaane 7-9
Speed Didl..................... 2-2, 4-6, 4-7, 4-8, 5-1, 5-2, 6-4
Station ID ...................….rersocsraneanmaneanens sens 4-3, 6-6, 6-12
Standard Mode... eee 6-2
SUPE DANK... eerie reer ree rea 6-3
Superfine Mode ....................e.eesxvrecarenn in eee ere 6-2
Super Light... eee 6-3
T
TAD MOE coercive cee eer meen 7-1,7-6,7-7,7-8
Telephone Index ...........e=—.em 2-3, 5-2, 6-4, 11-1
TIMER arte RR KERKKEREEKEKARRERKRRRELKGERERG 2-4, 6-7, 9-4
Transmission Verification Report .................. 11-1, 11-4
Tone/Pulse ...................cnim=nmzsrrreariear rana. 4-1, 5-1
15. SPECIFICATIONS |
Type
Compatibility
Coding System
Modem Speed
Document input width
Scanning/Printing width
Paper size
Cassette capability
Printer type
Gray scale
Display
Polling types
Contrast control
Resolution
One-Touch dial
Speed-Dial
Memory
Automatic redial
Speaker type
Auto answer
Communication source
Operating environment
Power source
Power consumption
Dimensions
Weight
Desktop facsimile transceiver
CCITT Group 3
Modified Huffman (MH)
9600/7200/4800/2400; Automatic Fallback
148mm to 216mm (5.8 inches to 8.5 inches)
208mm (8.2 inches)
Letter/Legal
200 sheets (201b)
Line thermal with Ribbon
32/16 level
LCD, 24 characters x 2 line
Standard, Secure, Delay
Automatic/Super Light/Super Dark (manual setting)
* Horizontal 8pels/mm (203 pels/inch)
* Vertical Standard 3.85 lines/mm (98 lines/inch)
* Fine/Photo (16 level) 7.7 lines/mm (196 lines/inch)
* Superfine/Photo (32 level)
15.4 lines/mm (392 lines/inch)
20 stations (FAX-900), 60 stations (FAX-950M/980M)
40 stations (FAX-900), 100 stations (FAX-950M/280M)
10 pages for out-of-paper Reception
(only for FAX-950M/980M)
3 times at 5 minute intervals
Monitor
0, 1, 2, 3 or 4 rings
Public switched telephone network
41 - 95°F
120V AC 50/60Hz (U.S.A., Canadian Version Only)
Standby: under 15 watts
Peak: under 170 watts
449 x 424 x 216 (mm) (17.7 x 16.7 x 8.5 (inch))
8.0 kg/17.5 1b
Specifications are subject to change for improvement without prior notice.
15-1
UF3532001(7)
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