Brother MFC-5490CN Printer User Manual

USER’S GUIDE
MFC-5490CN
Version A
ARL/ASA/NZ
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-5490CN
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
„ may support an insurance claim by you in the event of product loss
covered by insurance.
© 2008 Brother Industries, Ltd.
Approval Information and Compilation and
Publication Notice
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was
originally purchased, and does not offer any warranty in the event that this product is used on
public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
Table of Contents
Section I
1
General
General Information
2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software and Network User’s Guide ..............................................2
Viewing Documentation...................................................................................3
Accessing Brother Support (For Windows®) .........................................................5
Control panel overview ..........................................................................................6
2
Loading paper and documents
8
Loading paper and other print media.....................................................................8
Loading envelopes and post cards ................................................................10
Removing small printouts from the machine .................................................11
Printable area ................................................................................................12
Acceptable paper and other print media..............................................................13
Recommended print media ...........................................................................13
Handling and using print media .....................................................................13
Choosing the right print media.......................................................................15
Loading documents .............................................................................................17
Using the ADF ...............................................................................................17
Using the scanner glass ................................................................................18
Scannable area .............................................................................................19
3
General setup
20
Power Save mode ...............................................................................................20
Putting your machine in Power Save mode...................................................20
Bringing your machine out of Power Save mode ..........................................20
Power Save setting........................................................................................20
Mode Timer..........................................................................................................21
Paper settings......................................................................................................21
Paper Type ....................................................................................................21
Paper Size .....................................................................................................21
Volume Settings...................................................................................................22
Ring Volume ..................................................................................................22
Beeper Volume ..............................................................................................22
Speaker Volume ............................................................................................22
Setting Daylight Savings Time.............................................................................23
LCD screen..........................................................................................................23
LCD Contrast .................................................................................................23
Sleep Mode..........................................................................................................23
ii
4
Security features
24
TX Lock ...............................................................................................................24
Setting and changing the TX Lock password ................................................ 24
Turning TX Lock on/off ..................................................................................25
Section II Fax
5
Sending a Fax
28
Entering Fax mode ..............................................................................................28
Faxing from the ADF ..................................................................................... 28
Faxing from the scanner glass ......................................................................28
Faxing Letter size documents from the scanner glass .................................. 29
Colour fax transmission .................................................................................29
Cancelling a fax in progress ..........................................................................29
Broadcasting (Monochrome only)........................................................................29
Cancelling a Broadcast in progress ...............................................................30
Additional sending operations..............................................................................30
Sending faxes using multiple settings ...........................................................30
Contrast .........................................................................................................31
Changing fax resolution.................................................................................31
Dual access (Monochrome only) ...................................................................32
Real time transmission ..................................................................................32
Overseas Mode .............................................................................................32
Delayed Faxing (Monochrome only).............................................................. 33
Delayed Batch Transmission (Monochrome only)......................................... 33
Checking and cancelling waiting jobs............................................................33
Sending a fax manually .................................................................................34
Out of Memory message ...............................................................................34
6
Receiving a Fax
35
Receive modes ....................................................................................................35
Choosing the correct Receive Mode .............................................................35
Using receive modes ...........................................................................................36
Fax only .........................................................................................................36
Fax/Tel...........................................................................................................36
Manual...........................................................................................................36
External TAD .................................................................................................36
Receive mode settings ........................................................................................37
Ring Delay .....................................................................................................37
F/T Ring Time (Fax/Tel mode only)...............................................................37
Fax Detect .....................................................................................................38
Additional receiving operations............................................................................38
Printing a reduced incoming fax ....................................................................38
Out of Paper Reception .................................................................................38
Printing a fax from the memory ..................................................................... 39
iii
7
Telephone and External devices
40
Voice Operations .................................................................................................40
Tone or pulse (Not Available for New Zealand).............................................40
Fax/Tel mode ................................................................................................40
Fax/Tel mode in Power Save condition .........................................................40
Telephone Service for Australia...........................................................................41
Telstra® FaxStream® Duet® (Distinctive Ring) ..............................................41
Caller ID.........................................................................................................43
How Does the Caller ID Work?......................................................................43
The Caller ID is Stored in Your Machine Memory .........................................43
Viewing Caller ID List ....................................................................................44
Telephone Service for New Zealand ...................................................................44
FaxAbility .......................................................................................................44
Caller ID.........................................................................................................45
How Does the Caller ID Work?......................................................................46
Viewing Caller ID List ....................................................................................46
Telephone Service for Some Countries...............................................................47
Distinctive Ring (For Singapore and Hong Kong)..........................................47
Caller ID (For Singapore and Hong Kong) ....................................................48
Viewing Caller ID List ....................................................................................48
Connecting an external TAD (telephone answering device)................................49
Connections...................................................................................................49
Recording an outgoing message (OGM) on an external TAD .......................50
Multi-line connections (PABX) .......................................................................50
External and extension telephones......................................................................50
Connecting an external or extension telephone ............................................50
Operation from extension telephones............................................................51
Using a cordless external telephone .............................................................51
Using remote codes.......................................................................................51
8
Dialling and storing numbers
53
How to Dial ..........................................................................................................53
Manual dialling...............................................................................................53
One Touch Dialling ........................................................................................53
Speed Dialling ...............................................................................................53
Search ...........................................................................................................53
Fax Redial .....................................................................................................54
Storing numbers ..................................................................................................54
Storing a pause .............................................................................................54
Storing One Touch Dial numbers ..................................................................54
Storing Speed Dial numbers..........................................................................55
Changing One Touch or Speed Dial names or numbers...............................55
Setting up groups for broadcasting................................................................56
Combining Quick Dial numbers .....................................................................57
iv
9
Remote fax options (Monochrome only)
58
Fax Forwarding....................................................................................................58
Fax Storage .........................................................................................................59
PC Fax Receive................................................................................................... 59
Changing the destination PC.........................................................................60
Turning off Remote Fax Options..........................................................................60
Changing Remote Fax Options ...........................................................................61
Remote Retrieval .................................................................................................61
Setting a Remote Access Code..................................................................... 61
Using your Remote Access Code..................................................................62
Remote Fax commands ................................................................................63
Retrieving fax messages ...............................................................................64
Changing your Fax Forwarding number ........................................................64
10
Printing Reports
65
Fax reports...........................................................................................................65
Transmission Verification Report...................................................................65
Fax Journal (activity report) ...........................................................................65
Reports ................................................................................................................66
How to print a report ......................................................................................66
11
Polling
67
Polling overview................................................................................................... 67
Polling receive .....................................................................................................67
Setup to receive polling .................................................................................67
Setup to receive polling with secure code .....................................................67
Setup to receive delayed polling....................................................................68
Sequential polling (Monochrome only) ..........................................................68
Polled transmit (Monochrome only) ..................................................................... 69
Setup for polled transmit................................................................................69
Setup for polled transmit with secure code....................................................69
Section III Copy
12
Making copies
72
How to copy .........................................................................................................72
Entering Copy mode......................................................................................72
Making a single copy ..................................................................................... 72
Making multiple copies ..................................................................................72
Stop copying..................................................................................................72
Copy keys ............................................................................................................73
Changing copy speed and quality .................................................................73
Enlarging or reducing the image copied ........................................................74
Copy options..................................................................................................75
Paper Options................................................................................................78
v
Section IV Direct Photo Printing
13
Printing photos from a memory card or USB
Flash memory drive
80
PhotoCapture Center™ Operations.....................................................................80
Printing from a memory card or USB Flash memory drive without a PC.......80
Scanning to a memory card or USB Flash memory drive without a PC ........80
Using PhotoCapture Center™ from your computer.......................................80
Using a memory card or USB Flash memory drive .......................................80
Memory cards or a USB Flash memory drive folder structure.......................81
Getting started .....................................................................................................82
How to print from a memory card or USB Flash memory drive ...........................83
Print Index (Thumbnails) ...............................................................................83
Printing Images..............................................................................................84
DPOF printing ................................................................................................85
PhotoCapture Center™ print settings..................................................................86
Print speed and quality ..................................................................................86
Paper Options................................................................................................86
Adjusting Colour Enhancement .....................................................................87
Cropping ........................................................................................................88
Borderless printing.........................................................................................88
Date Print.......................................................................................................88
Scan to a memory card or USB Flash memory drive ..........................................89
Changing the image quality ...........................................................................90
Changing the monochrome file format ..........................................................90
Changing the colour file format......................................................................90
Understanding the Error Messages .....................................................................90
14
Printing photos from a camera
91
Printing photos directly from a PictBridge camera...............................................91
PictBridge requirements ................................................................................91
Setting your digital camera ............................................................................91
Printing Images..............................................................................................92
DPOF printing ................................................................................................92
Printing photos directly from a digital camera (without PictBridge)......................93
Printing Images..............................................................................................93
Understanding the Error Messages .....................................................................94
Section V Software
15
vi
Software and Network features
96
Section VI Appendixes
A
Safety and Legal
98
Choosing a location .............................................................................................98
To use the machine safely...................................................................................99
IMPORTANT-For Your Safety .....................................................................102
LAN connection ...........................................................................................103
Radio interference .......................................................................................103
International ENERGY STAR® Compliance Statement ..............................103
Important Information for Australia ....................................................................104
Important safety instructions........................................................................104
Important Information for New Zealand .............................................................106
Important Safety Instructions.......................................................................106
Important Information for Some Countries.........................................................109
Important Safety Instructions.......................................................................109
Legal limitations for copying ..............................................................................111
Trademarks........................................................................................................ 112
B
Troubleshooting and Routine Maintenance
113
Troubleshooting ................................................................................................. 113
If you are having difficulty with your machine .............................................. 113
Dial Tone detection......................................................................................120
Telephone line interference .........................................................................120
Error and maintenance messages.....................................................................121
Transferring your faxes or Fax Journal report .............................................125
Document jam .............................................................................................126
Printer jam or paper jam ..............................................................................127
Routine maintenance.........................................................................................129
Replacing the ink cartridges ........................................................................129
Cleaning the outside of the machine ...........................................................132
Cleaning the scanner glass .........................................................................133
Cleaning the machine printer platen............................................................ 133
Cleaning the paper pick-up roller.................................................................134
Cleaning the print head ...............................................................................134
Checking the print quality ............................................................................135
Checking the print alignment .......................................................................136
Checking the ink volume .............................................................................136
Machine Information .......................................................................................... 136
Checking the serial number.........................................................................136
Packing and shipping the machine ....................................................................137
vii
C
Menu and Features
139
On-screen programming....................................................................................139
Menu table ...................................................................................................139
Memory storage...........................................................................................139
Menu keys .........................................................................................................139
Menu Table........................................................................................................141
Entering Text .....................................................................................................149
D
Specifications
150
General ..............................................................................................................150
Print media.........................................................................................................152
Fax.....................................................................................................................153
Copy ..................................................................................................................155
PhotoCapture Center™ .....................................................................................156
PictBridge ..........................................................................................................157
Scanner .............................................................................................................158
Printer ................................................................................................................159
Interfaces ...........................................................................................................160
Computer requirements .....................................................................................161
Consumable items .............................................................................................162
Network (LAN) ...................................................................................................163
E
Glossary
164
F
Index
168
viii
Section I
General
General Information
Loading paper and documents
General setup
Security features
I
2
8
20
24
1
General Information
Using the
documentation
1
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold typeface identifies specific
buttons on the machine’s
control panel or on the screen.
Italics
Italicized typeface emphasizes
an important point or refers you
to a related topic.
Courier
New
Text in Courier New font
identifies messages on the
LCD of the machine.
Warnings tell you what to do to
prevent possible personal injury.
Cautions specify procedures you
must follow or avoid to prevent
possible damage to the machine or
other objects.
Electrical Hazard icons alert you to
possible electrical shock.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the operation
works with other features.
Improper Setup icons alert you to
devices and operations that are not
compatible with the machine.
2
1
Accessing the
Software and Network
User’s Guide
This User’s Guide does not contain all the
information about the machine such as how
to use Printer, Scanner and PC Fax and
Network. When you are ready to learn
detailed information about these operations,
read the Software User’s Guide and
Network User’s Guide that are on the
CD-ROM.
1
1
General Information
Viewing Documentation
Viewing Documentation
(For Windows®)
To view the documentation, from the Start
menu, point to Brother, MFC-XXXX (where
XXXX is your model name) from the
programs group, and then choose
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a
Turn on your PC. Insert the Brother
CD-ROM into your CD-ROM drive.
b
If the model name screen appears, click
your model name.
c
If the language screen appears, click
your language. The CD-ROM Main
Menu will appear.
1
1
e
Click the documentation you want to
read.
1
„ HTML documents: Software
User’s Guide and Network User’s
Guide in HTML format.
This format is recommended for
viewing on your computer.
„ PDF documents: User’s Guide for
stand-alone operations, Software
User’s Guide and Network User’s
Guide in PDF format.
This format is recommended for
printing the manuals. Click to go to
the Brother Solution Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
How to find Scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning (For Windows® 2000
Professional/Windows® XP and Windows
Vista®)
„ ControlCenter3 (For Windows® 2000
Professional/Windows® XP and Windows
Vista®)
„ Network Scanning
ScanSoft™ PaperPort™ 11SE with OCR
How-to-Guides
Note
If this window does not appear, use
Windows® Explorer to run the start.exe
program from the root directory of the
Brother CD-ROM.
d
Click Documentation.
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
Presto!® PageManager® User’s
Guide(Hong Kong users only)
„ Instructions for scanning directly from
Presto!® PageManager®. The complete
Presto!® PageManager® User’s Guide
can be viewed from the Help selection in
the Presto!® PageManager® application.
3
Chapter 1
Viewing Documentation
(For Macintosh®)
a
How to find Scanning instructions
1
Turn on your Macintosh®. Insert the
Brother CD-ROM into your CD-ROM
drive. The following window will appear.
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User’s Guide
„ Scanning (For Mac OS® X 10.2.4 or
greater)
„ ControlCenter2 (For Mac OS® X 10.2.4 or
greater)
„ Network Scanning (For Mac OS® X 10.2.4
or greater)
Presto!® PageManager® User’s Guide
b
c
d
e
Double-click the Documentation icon.
Double-click your language folder.
Double-click top.html to view the
Software User’s Guide and Network
User’s Guide in HTML format.
Click the documentation you want to
read.
„ Software User’s Guide
„ Network User’s Guide
4
„ Instructions for scanning directly from
Presto!® PageManager®. The complete
Presto!® PageManager® User’s Guide
can be viewed from the Help selection in
the Presto!® PageManager® application.
1
General Information
Accessing Brother
Support
(For Windows®)
1
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
„ Click Brother Support on the main menu.
The following screen will appear:
„ To access our web site
(http://www.brother.com), click Brother
Home Page.
„ For the latest news and product support
information (http://solutions.brother.com),
click Brother Solutions Center.
„ To visit our web site for original Brother
supplies
(http://www.brother.com/original/), click
Supplies Information.
„ To access the Brother CreativeCenter
(http://www.brother.com/creativecenter/)
for FREE photo projects and printable
downloads, click Brother
CreativeCenter.
„ To return to the main page, click Back or
if you have finished, click Exit.
5
Chapter 1
Control panel overview
1
11
10
12/10 11:53
Res:Standard
1
1
2
2
Fax and telephone keys:
„ Redial/Pause
Redials one of the last number called. It
also inserts a pause when programming
quick dial numbers.
„ Hook
Press before dialing if you want to make
sure a fax machine will answer, and then
press Mono Start or Colour Start.
Also, press this key after picking up the
handset of an external telephone during the
F/T pseudo/double-ring.
„ Resolution
Lets you temporarily change the resolution
when sending a fax.
Copy keys (temporary settings):
„ Enlarge/Reduce
Lets you temporarily enlarge or reduce
copies depending on the ratio you choose.
„ Quality
Lets you temporarily change the quality
setting.
„ Options
Lets you temporarily change multiple copy
settings when in copy mode.
3
4
3
Dial Pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
The # key lets you temporarily switch the
dialling mode during a telephone call from
Pulse to Tone. (Not Available in New Zealand)
4
Mode keys:
„
Fax
Lets you access Fax mode.
„
Scan
Lets you access Scan mode.
„
Copy
Lets you access Copy mode.
„
Photo Capture
Lets you access PhotoCapture Center™
mode.
5
Menu keys:
„ Menu
Lets you access the main menu to program
the machine.
„ Phone Book key
Lets you store, look up, and dial numbers in
the memory.
6
General Information
10
9
8
1
7
12/10 11:53 Fax
Res:Standard
4
„ Volume keys
„
„
„
„
6
d c
When the machine is idle, you can press
these keys to adjust the ring volume.
d
Press to scroll backward to a menu
selection.
a or b
Press to scroll through the menus and
options.
Clear/Back
Press to delete characters or to go back to
the previous menu level.
OK
Lets you choose a setting.
Start keys:
„
Colour Start
Lets you start sending faxes or making
copies in full colour. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
„
Mono Start
Lets you start sending faxes or making
copies in monochrome. Also lets you start a
scanning operation (in colour or mono,
depending on the scanning setting in the
ControlCenter software).
5
6
7
Power Save
Lets you put the machine into Power Save
mode.
8
Stop/Exit
Stops an operation or exits from a menu.
9
Ink Management
Lets you clean the print head, print a test page
to check the print quality, and check the
available ink volume.
10 LCD (liquid crystal display)
Displays messages on the screen to help you
set up and use your machine.
11 One Touch keys
These three keys give you instant access to six
previously stored numbers.
Shift
Lets you access One Touch numbers 4 to 6
when held down.
7
2
Loading paper and documents
Loading paper and
other print media
a
If the paper support flap is open, close it,
and then close the paper support. Pull
the paper tray completely out of the
machine.
c
2
2
With both hands, gently press and slide
the paper side guides (1) and the paper
length guide (2) to fit the paper size.
Make sure that the triangular marks (3)
on the paper side guides (1) and paper
length guide (2) line up with the mark for
the paper size you are using.
1
3
b
Lift the output paper tray (1).
2
1
3
Note
When you use Legal size paper, press and
hold the universal guide release button (1)
as you slide out the front of the paper tray.
1
8
Loading paper and documents
d
Fan the stack of paper well to avoid
paper jams and misfeeds.
f
Gently adjust the paper side guides (1)
to the paper with both hands.
Make sure the paper side guides touch
the sides of the paper.
1
2
Note
Always make sure the paper is not curled.
e
Gently put the paper into the paper tray
print side down and top edge first.
Check that the paper is flat in the tray.
Note
Be careful that you do not push the paper
in too far; it may lift at the back of the tray
and cause feed problems.
g
Close the output paper tray.
Check that the paper is flat in the tray
and below the maximum paper
mark (1).
1
9
Chapter 2
h
Slowly push the paper tray completely
into the machine.
Loading envelopes and post
cards
About envelopes
2
„ Use envelopes that weigh from 80 to
95 gsm.
i
While holding the paper tray in place,
pull out the paper support (1) until it
clicks and unfold the paper support
flap (2).
„ Some envelopes need margin settings to
be set in the application. Make sure you
do a test print first before printing many
envelopes.
CAUTION
DO NOT use any of the following types of
envelopes, as they will cause paper feed
problems:
• That are of a baggy construction.
• That are embossed (have raised writing
on them).
2
1
Note
Do not use the paper support flap for
Legal paper.
• That have clasps or staples.
• That are pre-printed on the inside.
Glue
2
Double flap
2
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
10
2
Loading paper and documents
How to load envelopes and post cards
a
Before loading, press the corners and
sides of envelopes or post cards to
make them as flat as possible.
Note
If envelopes or post cards are
‘double-feeding’, put one envelope or post
card in the paper tray at a time.
b
2
If you have problems when printing on
envelopes, try the following suggestions:
a
Make sure the flap is either to the side of
the envelope or to the back edge of the
envelope when printing.
b
Adjust the size and margin in your
application.
2
2
Put envelopes or post cards into the
paper tray with the address side down
and the leading edge in first as shown in
the illustration. Press and slide the
paper side guides (1) and paper length
guide (2) to fit the size of the envelopes
or post cards.
1
2
Removing small printouts
from the machine
2
When the machine ejects small paper onto
the output paper tray you may not be able to
reach it. Make sure printing has finished, and
then pull the tray completely out of the
machine.
11
Chapter 2
Printable area
2
The printable area depends on the settings in the application you are using. The figures below
show the unprintable areas on cut sheet paper and envelopes. The machine can print in the
shaded areas of cut sheet paper when the Borderless print feature is available and turned on.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software User's Guide
on the CD-ROM.)
Cut Sheet Paper
1
Envelopes
3
4
3
4
1
2
2
Top (1)
Bottom (2)
Left (3)
Right (4)
Cut Sheet
3 mm
3 mm
3 mm
3 mm
Envelopes
12 mm
24 mm
3 mm
3 mm
Note
The Borderless feature is not available for envelopes.
12
Loading paper and documents
Acceptable paper and
other print media
The print quality can be affected by the type
of paper you are using in the machine.
To get the best print quality for the settings
you have chosen, always set the Paper Type
to match the type of paper you load.
You can use plain paper, inkjet paper (coated
paper), glossy paper, transparencies and
envelopes.
We recommend testing various paper types
before buying large quantities.
For best results, use Brother paper.
„ When you print on inkjet paper (coated
paper), transparencies and photo paper,
be sure to choose the correct print media
in the ‘Basic’ tab of the printer driver or in
the Paper Type setting of the menu. (See
Paper Type on page 21.)
„ When you print on Brother Photo paper,
load one extra sheet of the same photo
paper in the paper tray. An extra sheet has
been included in the paper package for
this purpose.
Recommended print media
2
2
To get the best print quality, we suggest using
Brother paper. (See table below.)
If Brother paper is not available in your
country, we recommend testing various
papers before purchasing large quantities.
2
We recommend using ‘3M Transparency
Film’ when you print on transparencies.
Brother paper
Paper Type
Item
A4 Plain
BP60PA
A4 Glossy Photo
BP71GA4
A4 Inkjet (Matte)
BP60MA
10 x 15 cm Glossy
Photo
BP71GP
Handling and using print
media
2
„ Store paper in its original packaging, and
keep it sealed. Keep the paper flat and
away from moisture, direct sunlight and
heat.
„ When you use transparencies or photo
paper, remove each sheet at once to
prevent smudging or paper jams.
„ Avoid touching the shiny (coated) side of
photo paper. Load photo paper with the
shiny side facing down.
„ Avoid touching the printed surface of the
paper immediately after printing; the
surface may not be completely dry and
may stain your fingers.
„ Avoid touching either side of
transparencies because they absorb
water and perspiration easily, and this
may cause decreased output quality.
Transparencies designed for laser
printers/copiers may stain your next
document. Use only transparencies
recommended for inkjet printing.
„ You can only print on both sides of the
paper with PC printing. (See Printing for
Windows® in the Software User's Guide
on the CD-ROM.)
13
Chapter 2
Improper Setup
DO NOT use the following kinds of paper:
• Damaged, curled, wrinkled, or
irregularly shaped paper
1
1
1
2 mm or greater
• Extremely shiny or highly textured paper
• Paper that cannot be arranged uniformly
when stacked
• Paper made with a short grain
Paper capacity of the output paper
tray
Up to 50 sheets of 80 gsm A4 or 20 lb Letter
paper.
„ Transparencies and photo paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
14
2
Loading paper and documents
Choosing the right print media
2
Paper type and size for each operation
Paper Type
Paper Size
2
Fax
Cut Sheet
Cards
Envelopes
2
Usage
Copy
Photo
Capture
Printer
Letter
215.9 × 279.4 mm (8 1/2 × 11 in.) Yes
Yes
Yes
Yes
A4
210 × 297 mm (8.3 × 11.7 in.)
Yes
Yes
Yes
Yes
Legal
215.9 × 355.6 mm (8 1/2 × 14 in.) Yes
Yes
–
Yes
Executive
184 × 267 mm (7 1/4 × 10 1/2 in.) –
–
–
Yes
JIS B5
182 × 257 mm (7.2 × 10.1 in.)
–
–
–
Yes
A5
148 × 210 mm (5.8 × 8.3 in.)
–
Yes
–
Yes
A6
105 × 148 mm (4.1 × 5.8 in.)
–
–
–
Yes
Photo
10 × 15 cm (4 × 6 in.)
–
Yes
Yes
Yes
Photo 2L
13 × 18 cm (5 × 7 in.)
–
–
Yes
Yes
Index Card
127 × 203 mm (5 × 8 in.)
–
–
–
Yes
Post Card 1
100 × 148 mm (3.9 × 5.8 in.)
–
–
–
Yes
Post Card 2
(Double)
148 × 200 mm (5.8 × 7.9 in.)
–
–
–
Yes
C5 Envelope 162 × 229 mm (6.4 × 9 in.)
–
–
–
Yes
DL Envelope 110 × 220 mm (4.3 × 8.7 in.)
–
–
–
Yes
COM-10
105 × 241 mm (4 1/8 × 9 1/2 in.) –
–
–
Yes
Monarch
98 × 191 mm (3 7/8 × 7 1/2 in.)
–
–
–
Yes
–
–
–
Yes
216 × 279 mm (8 1/2 × 11 in.)
–
Yes
–
Yes
210 × 297 mm (8.3 × 11.7 in.)
–
Yes
–
Yes
JE4 Envelope 105 × 235 mm (4.1 × 9.3 in.)
Transparencies Letter
A4
15
Chapter 2
Paper weight, thickness and capacity
2
Paper Type
Weight
Thickness
No. of
sheets
Cut
Sheet
Plain Paper
64 to 120 gsm
0.08 to 0.15 mm
150 1
Inkjet Paper
64 to 200 gsm
0.08 to 0.25 mm
20
Glossy Paper
Up to 220 gsm
Up to 0.25 mm
20 2
Photo Card
Up to 220 gsm
Up to 0.25 mm
20 2
Index Card
Up to 120 gsm
Up to 0.15 mm
30
Post Card
Up to 200 gsm
Up to 0.25 mm
30
Envelopes
75 to 95 gsm
Up to 0.52 mm
10
Transparencies
–
–
10
Cards
1
Up to 150 sheets of 80 gsm paper.
2
BP71 (260 gsm) paper is especially designed for Brother inkjet machines.
16
Loading paper and documents
Loading documents
How to load documents
CAUTION
You can send a fax, make copies, and scan
from the ADF (automatic document feeder)
and from the scanner glass.
Using the ADF
DO NOT pull on the document while it is
feeding.
2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard 80 gsm
paper and always fan the pages before
putting them in the ADF.
Recommended environment
Temperature:
20 to 30° C
Humidity:
50% to 70%
Paper:
80 gsm
Document Sizes Supported
Length:
148 to 355.6 mm
Width:
148 to 215.9 mm
Weight:
64 to 90 gsm
2
2
2
2
DO NOT use paper that is curled, wrinkled,
folded, ripped, stapled, paper clipped,
pasted or taped.
DO NOT use cardboard, newspaper or
fabric with the ADF. Instead use the
scanner glass.
„ Make sure documents written with ink are
completely dry.
a
2
Unfold the ADF Document Support (1)
and the ADF Document Output Support
Flap (2).
1
b
2
Fan the pages well.
17
Chapter 2
c
Make sure you place the documents
face up, top edge first in the ADF until
you feel them touch the feed roller.
Using the scanner glass
You can use the scanner glass to fax, copy or
scan pages of a book one page at a time.
Document Sizes Supported
Length:
Up to 297 mm
Width:
Up to 215.9 mm
Weight:
Up to 2 kg
How to load documents
Note
d
To use the scanner glass, the ADF must
be empty.
Adjust the paper guides (1) to fit the
width of your documents.
1
CAUTION
DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
18
2
a
b
Lift the document cover.
Using the document guidelines on the
left and top, place the document face
down in the upper left corner of the
scanner glass.
2
2
Loading paper and documents
c
Close the document cover.
CAUTION
If you are scanning a book or thick
document, DO NOT slam the cover or
press on it.
Scannable area
2
2
The scannable area depends on the settings
in the application you are using. The figures
below show the unscannable area.
1
3
4
2
Usage
Fax
Document
Size
Top (1)
Left (3)
Bottom (2)
Right (4)
Letter
3 mm
4 mm
A4
3 mm
(Scanner
Glass)
3 mm
(ADF)
1 mm
Copy
Any size of
paper
3 mm
3 mm
Scan
Any size of
paper
3 mm
3 mm
19
3
General setup
Power Save mode
3
3
Power Save setting
You can customize the machine's
Power Save key. The default mode is
Fax Receive:On. Your machine can
receive faxes or calls even when the machine
is in Power Save mode. If you do not want
your machine to receive faxes or calls, turn
this setting to Fax Receive:Off. (See
Power Save mode on page 20.)
To maintain print quality, prolong print head
life, and provide the best ink cartridge
economy, you should keep your machine
connected to the power at all times.
You can put the machine into Power Save
mode by pressing the Power Save key. You
can still receive telephone calls in Power
Save mode. For further information on
receiving faxes in the Power Save condition,
please see the table on page 20. If you want
to do other operations, you must take the
machine out of Power Save mode.
a
b
Press Menu, 1, 6.
c
Press Stop/Exit.
Note
If you have connected an external
telephone or TAD, it is always available.
Putting your machine in
Power Save mode
a
Press a or b to choose
Fax Receive:On, or
Fax Receive:Off.
Press OK.
On/Off
setting
Receive
mode
Available
operations
Fax Receive: Fax Only
On
3
1
External TAD
(factory setting)
Press and hold down the Power Save
key. The LCD will show
Shutting Down. The LCD will stay on
for a few seconds before going off.
Bringing your machine out of
Power Save mode
Fax Storage 3
PC Fax
Receive 3
Remote
Retrieval 3
3
Fax/Tel
Fax Receive: —
Off
Note
• Even if you have put the machine into
Power Save mode, it will periodically clean
the print head to preserve print quality.
20
Fax Detect
Fax Forward 3
Press the Power Save key.
• You can customize Power Save mode so
that, apart from automatic head cleaning,
no machine operations are available. (See
Power Save setting on page 20.)
Fax Receive
Delayed Fax 3
Fax Detect
Manual
a
3
2
Delayed Fax 3
No machine
operations will
be available
other than
cleaning the
print head.
1
You cannot receive a fax with Mono Start or
Colour Start.
2
You cannot receive a fax automatically even if you
have set the receive mode to Fax/Tel.
3
Set before you switch off the machine.
General setup
Mode Timer
The machine has four temporary mode keys
on the control panel: Fax, Scan, Copy and
Photo Capture. You can change the amount
of time the machine takes after the last Scan,
Copy or PhotoCapture operation before it
returns to Fax mode. If you choose Off, the
machine stays in the mode you used last by
default.
a
b
Press Menu, 1, 1.
c
Press Stop/Exit.
Press a or b to choose 0 Sec,
30 Secs, 1 Min, 2 Mins, 5 Mins or
Off.
Press OK.
3
Paper settings
3
Paper Type
3
To get the best print quality, set the machine
for the type of paper you are using.
a
b
Press Menu, 1, 2.
c
Press Stop/Exit.
3
Press a or b to choose Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
Note
The machine ejects paper with printed
surfaces face up onto the paper tray in
front of the machine. When you use
transparencies or glossy paper, remove
each sheet at once to prevent smudging
or paper jams.
Paper Size
3
You can use five sizes of paper for copying:
Letter, Legal, A4, A5, and 10 × 15 cm and
three sizes for printing faxes: Letter, Legal
and A4. When you change the size of paper
you load in the machine, you will need to
change the paper size setting at the same
time so your machine can fit an incoming fax
on the page.
a
b
c
Press Menu, 1, 3.
Press a or b to choose Letter, Legal,
A4, A5 or 10x15cm.
Press OK.
Press Stop/Exit.
21
Chapter 3
Volume Settings
Ring Volume
3
3
You can choose a range of ring volume
levels, from High to Off.
You can also change the volume through the
menu, by following the instructions below:
a
b
c
22
Press Menu, 1, 4, 1.
Press a or b to choose Low, Med, High
or Off.
Press OK.
Press Stop/Exit.
3
When the beeper is on, the machine will beep
when you press a key, make a mistake or
after you send or receive a fax.
You can choose a range of volume levels,
from High to Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
Setting the Ring Volume from the
menu
Beeper Volume
a
b
Press Menu, 1, 4, 2.
c
Press Stop/Exit.
Press a or b to choose Low, Med, High
or Off.
Press OK.
Speaker Volume
3
You can choose a range of speaker volume
levels, from High to Off.
a
b
Press Menu, 1, 4, 3.
c
Press Stop/Exit.
Press a or b to choose Low, Med, High
or Off.
Press OK.
3
General setup
Setting Daylight
Savings Time
Sleep Mode
3
You can set the machine to change for
daylight savings time. It will reset itself
forward one hour in the Spring and backward
one hour in the Autumn. Make sure you have
set the correct date and time in the
Date&Time setting.
a
b
c
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a
b
Press Menu, 1, 8.
c
Press Stop/Exit.
Press Menu, 1, 5.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
LCD screen
LCD Contrast
3
3
Press a or b to choose 1 Min, 2 Mins,
3 Mins, 5 Mins, 10 Mins, 30 Mins
or 60 Mins which is the length of time
the machine is idle before entering sleep
mode.
Press OK.
3
3
You can adjust the LCD contrast for a sharper
and more vivid display. If you are having
difficulty reading the LCD, try changing the
contrast setting.
a
b
Press Menu, 1, 7.
c
Press Stop/Exit.
Press a or b to choose Light or Dark.
Press OK.
23
4
Security features
TX Lock
4
TX Lock lets you prevent unauthorized
access to the machine.
While TX Lock is On, the following operations
are available:
Setting and changing the
TX Lock password
4
4
Note
If you have already set the password, you
will not need to set it again.
„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was
already On)
„ Remote retrieval (If Fax Storage was
already On)
„ PC Fax Receive (If PC Fax Receive was
already On)
While TX Lock is On, the following operations
are NOT available:
„ Sending faxes
„ Copying
„ PC printing
„ Scanning
„ PhotoCapture
Setting up the password
a
b
Press Menu, 2, 0, 1.
c
When the LCD shows Verify:,
re-enter the password.
Press OK.
d
Press Stop/Exit.
Note
If you forget the TX Lock password,
please call your Brother dealer for service.
24
Enter a 4-digit number for the password.
Press OK.
Changing the password
a
b
Press Menu, 2, 0, 1.
c
Enter a 4-digit number for the current
password.
Press OK.
d
Enter a 4-digit number for a new
password.
Press OK.
e
When the LCD shows Verify:,
re-enter the password.
Press OK.
f
Press Stop/Exit.
„ Operation from the Control panel
4
4
Press a or b to choose Set Password.
Press OK.
Security features
Turning TX Lock on/off
Turning TX Lock on
a
b
Press Menu, 2, 0, 1.
c
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
4
Press a or b to choose Set TX Lock.
Press OK.
Turning TX Lock off
a
b
4
4
4
Press Menu.
Enter the registered 4-digit password.
Press OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
25
Chapter 4
26
Section II
Fax
Sending a Fax
Receiving a Fax
Telephone and External devices
Dialling and storing numbers
Remote fax options (Monochrome only)
Printing Reports
Polling
II
28
35
40
53
58
65
67
5
Sending a Fax
Entering Fax mode
Press
5
Faxing from the scanner glass
You can use the scanner glass to fax pages
of a book one at a time. The documents can
be up to Letter or A4 size.
(Fax) to enter Fax mode.
Faxing from the ADF
5
a
Make sure you are in Fax mode
b
Place the document face up in the ADF.
(See Using the ADF on page 17.)
c
Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
d
5
You cannot send colour faxes with multiple
pages.
.
Press Mono Start or Colour Start.
The machine starts scanning the
document.
Note
• To cancel, press Stop/Exit.
Note
Since you can only scan one page at a
time, it is easier to use the ADF if you are
sending a multiple page document.
a
b
Make sure you are in Fax mode
c
Enter the fax number using the dial pad,
One Touch, Speed Dial or Search.
d
Press Mono Start or Colour Start.
.
Load your document on the scanner
glass.
„ If you press Mono Start, the
machine starts scanning the first
page. Go to step e.
• If you send a mono fax when the memory
is full it will be sent in real time.
„ If you press Colour Start, the
machine starts sending the
document.
e
Do one of the following:
„ To send a single page, press 2 to
choose No (or press Mono Start
again).
The machine starts sending the
document.
„ To send more than one page,
press 1 to choose Yes and go to
step f.
f
28
Place the next page on the scanner
glass.
Press OK.
The machine starts scanning the page.
(Repeat step e and step f for each
additional page.)
5
Sending a Fax
Faxing Letter size documents
from the scanner glass
5
When documents are Letter size, you need to
set scan size to Letter. If you do not, the side
portion of the faxes will be missing.
a
Make sure you are in Fax mode
b
c
Press Menu, 2, 2, 0.
d
After the broadcast is finished, a Broadcast
Report will be printed.
Press a or b to choose Letter.
Press OK.
Press Stop/Exit.
5
a
Make sure you are in Fax mode
b
c
Load your document.
d
Repeat c until you have entered all the
fax numbers to be included in the
broadcast.
e
Press Mono Start.
Your machine can send a colour fax to
machines that support this feature.
Colour faxes cannot be stored in the memory.
When you send a colour fax, the machine will
send it in real time (even if Real Time TX is
set to Off).
Cancelling a fax in progress
If you want to cancel a fax while the machine
is scanning, dialling or sending, press
Stop/Exit.
5
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers and up to 50 manually dialled
numbers in the same broadcast.
.
Colour fax transmission
Broadcasting
(Monochrome only)
.
Enter a number.
Press OK.
You can use either One Touch,
Speed Dial, a Group or a manually
entered number using the dial pad.
5
Note
• If you did not use up any of the numbers
for Groups, you can ‘broadcast’ faxes to
as many as 156 different numbers.
• The available memory will vary depending
on the types of jobs in the memory and the
number of locations used for
broadcasting. If you broadcast to the
maximum numbers available, you will not
be able to use dual access.
• If the memory is full, press Stop/Exit to
stop the job. If more than one page has
been scanned, press Mono Start to send
the portion that is in the memory.
29
5
Chapter 5
Cancelling a Broadcast in
progress
a
b
Press Menu, 2, 5.
Press a or b to choose the Broadcast job
number (for example,
Broadcast#001).
Press OK.
The LCD will show:
Broadcast#001
1.Clear 2.Exit
c
Press 1 to cancel the Broadcast (or 2 to
exit without cancelling).
d
Press Stop/Exit.
5
Additional sending
operations
Sending faxes using multiple
settings
When you send a fax you can choose any
combination of these settings: resolution,
contrast, overseas mode, delayed fax timer,
polling transmission, real time transmission
and scan size.
a
Make sure you are in Fax mode
b
c
Load your document.
d
Choose the option you want for the
setting.
Press OK.
e
Do one of the following:
„ Press 1 to change another setting.
„ Press 2 when you have finished
choosing your settings.
f
.
Choose a setting you want to change in
the Setup Send menu (Menu, 2, 2).
Press OK.
Next
1.Yes 2.No
30
5
Send the fax as normal.
5
Sending a Fax
Contrast
5
If your document is very light or very dark, you
may want to change the contrast. For most
documents the default setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Use Light when sending a light document.
Use Dark when sending a dark document.
a
Make sure you are in Fax mode
b
c
d
Load your document.
To change the default fax resolution
a
Make sure you are in Fax mode
b
c
Press Menu, 2, 2, 2.
.
Press a or b to choose the resolution
you want.
Press OK.
You can choose four different resolution
settings for monochrome faxes and two
for colour.
Monochrome
Press a or b to choose Auto, Light or
Dark.
Press OK.
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork
and transmits slower than Fine
resolution.
Photo
Use when the document has
varying shades of grey or is a
photograph. This has the
slowest transmission.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a colour fax.
• When you choose Photo as the Fax
Resolution.
Colour
Changing fax resolution
5
The quality of a fax can be improved by
changing the fax resolution. Resolution can
be changed for the next fax or for all faxes.
To change the fax resolution for the
next fax
Make sure you are in Fax mode
b
c
Load your document.
.
Note
Press Menu, 2, 2, 1.
a
5
5
.
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Colour Start key to send a fax,
the machine will send the fax using the
Fine setting.
Press Resolution then a or b to choose
the resolution.
Press OK.
31
5
Chapter 5
Dual access
(Monochrome only)
Sending in real time for all faxes
5
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can set
Real Time TX to On for all documents or
Next Fax Only for the next fax only.
Note
In Real Time Transmission, the automatic
redial feature does not work when using
the scanner glass.
32
Press Menu, 2, 2, 5.
.
Press a or b to choose On (or Off).
Press OK.
Sending in real time for the next fax
only
If the Out of Memory message appears
while scanning documents, press
Stop/Exit to cancel or Mono Start to send
the scanned pages.
If the memory is full and you are sending a
black & white fax from the ADF, the machine
will send the document in real time (even if
Real Time TX is set to Off).
b
c
Note
When you are sending a fax, the machine will
scan the documents into the memory before
sending. Then, as soon as the telephone line
is free, the machine will start dialling and
sending.
Make sure you are in Fax mode
Setup Send
5.Real Time TX
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
Real time transmission
a
5
a
Make sure you are in Fax mode
b
c
Press Menu, 2, 2, 5.
d
Press a or b to choose On (or Off).
Press OK.
5
.
Press a or b to choose
Next Fax Only. Press OK.
5
Overseas Mode
5
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a
Make sure you are in Fax mode
b
c
d
Load your document.
Press Menu, 2, 2, 7.
Press a or b to choose On (or Off).
Press OK.
.
Sending a Fax
Delayed Faxing
(Monochrome only)
5
During the day you can store up to 50 faxes
in the memory to be sent within 24-hours.
These faxes will be sent at the time of day you
enter in step d.
a
Make sure you are in Fax mode
b
c
Load your document.
.
Make sure you are in Fax mode
b
c
Press Menu, 2, 2, 4.
„ Press OK to accept the displayed
time.
d
Press Stop/Exit.
„ Enter the time you want the fax to be
sent (in 24-hour format).
Checking and cancelling
waiting jobs
Do one of the following:
(For example, enter 19:45 for
7:45 PM.)
Press OK.
Note
The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
5
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a
Press Menu, 2, 2, 3.
Setup Send
3.Delayed Fax
d
Delayed Batch Transmission
(Monochrome only)
.
5
Press a or b to choose On.
Press OK.
5
You can check which jobs are still waiting in
the memory to be sent and cancel a job. (If
there are no jobs, the LCD shows
No Jobs Waiting.)
a
Press Menu, 2, 5.
Any waiting jobs appear on the LCD.
b
Do one of the following:
„ Press a or b to scroll through the jobs
and choose the job you want to
cancel.
Press OK to choose a job, and then
press 1 to cancel it.
„ Press 2 to exit without cancelling.
c
When you have finished, press
Stop/Exit.
33
Chapter 5
Sending a fax manually
5
Manual transmission lets you hear the
dialling, ringing and fax-receiving tones while
sending a fax.
a
Make sure you are in Fax mode
b
c
Load your document.
d
e
Dial the fax number you want to call.
.
Pick up the handset of an external
telephone and listen for a dial tone.
When you hear the fax tone, press
Mono Start or Colour Start.
„ If you load the document on the
scanner glass, press 1 to send the
fax.
1.Send 2.Receive
f
Replace the handset.
Out of Memory message
If you get an Out of Memory message
while scanning the first page of a fax, press
Stop/Exit to cancel the fax.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Mono Start or
Colour Start to send the pages scanned so
far, or to press Stop/Exit to cancel the
operation.
Note
If you do not want to delete your stored
faxes to clear the memory, you can
change the setting to send the fax in real
time. (See Real time transmission
on page 32.)
34
5
6
Receiving a Fax
6
Receive modes
6
Choosing the correct Receive Mode
6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below
will help you choose the correct mode. For more detailed information on the receive modes see
Using receive modes on page 36 and Receive mode settings on page 37.
Do you want to use the telephone features of your machine (if available) or
an external telephone or external telephone answering device connected on the
same line as the machine?
Yes
No
6
Are you using the voice message function of
an external telephone answering device?
Fax Only
No
Do you want the machine to answer fax and
telephone calls automatically?
No
Yes
Yes
Manual
Fax/Tel
External TAD
To set a receive mode follow the instructions below:
a
b
Press Menu, 0, 1.
c
Press Stop/Exit.
The LCD will display the current receive mode.
Press a or b to choose Fax Only, Fax/Tel, External TAD or Manual.
Press OK.
1
12/10 11:53 Fax
Res:Standard
2
1
Current receive mode
Fax: Fax Only
2
Fax resolution
35
Chapter 6
Using receive modes
6
External TAD
External TAD mode lets an external
answering device manage your incoming
calls. Incoming calls will be dealt with in one
of the following ways:
Some receive modes answer automatically
(Fax Only and Fax/Tel). You may want to
change the ring delay before using these
modes. (See Ring Delay on page 37.)
„ Faxes will be automatically received.
Fax only
6
Fax only mode will automatically answer
every call. If the call is a fax your machine will
receive it.
Fax/Tel
(For more information see Connecting an
external TAD (telephone answering device)
on page 49.)
6
„ Faxes will be automatically received.
• Do not turn off Distinctive Ring if you are
subscribed to FaxStream® Duet®.
„ Voice calls will start the F/T ring to tell you
to pick up the line. The F/T ring is a fast
double ring made by your machine.
(Also see F/T Ring Time (Fax/Tel mode only)
on page 37 and Ring Delay on page 37.)
To receive a fax in manual mode lift the
handset of an external telephone. When you
hear fax tones (short repeating beeps), press
Mono Start or Colour Start, and choose
2.Receive. You can also use the Fax
Detect feature to receive faxes by lifting a
handset on the same line as the machine.
(Also see Fax Detect on page 38.)
36
Note
• When Changing your Receive Mode, if the
message appears DR Mode in Use
(Faxability On for New Zealand),
please go to on page 42 (page 45 for New
Zealand) to turn Distinctive Ring Off. Then
return to change your receive mode.
Fax/Tel mode helps you automatically
manage incoming calls, by recognising
whether they are fax or voice calls and
dealing with them in one of the following
ways:
Manual
„ Voice callers can record a message on the
external TAD.
6
6
Receiving a Fax
Receive mode settings
Ring Delay
The Ring Delay sets the number of times the
machine rings before it answers in Fax Only
or Fax/Tel mode. If you have external or
extension telephones on the same line as the
machine, choose the maximum number of
rings.
(See Operation from extension telephones
on page 51 and Fax Detect on page 38.)
a
b
c
Press Menu, 2, 1, 1.
Press a or b to choose how many times
the line rings before the machine
answers. (02-10 for Australia, 01-10 for
New Zealand, 00-10 for some
countries).
Press OK.
If you choose 00, the line will not ring at
all.
6
6
F/T Ring Time
(Fax/Tel mode only)
6
When somebody calls your machine, you and
your caller will hear the normal telephone ring
sound. The number of rings is set by the ring
delay setting.
If the call is a fax, then your machine will
receive it; however, if it is a voice call the
machine will sound the F/T ring (a fast
double-ring) for the time you have set in the
F/T ring time setting. If you hear the F/T ring
it means that you have a voice caller on the
line.
Because the F/T ring is made by the machine,
extension and external telephones will not
ring; however, you can still answer the call on
any telephone. (For more information see
Using remote codes on page 51.)
a
b
Press Menu, 2, 1, 2.
c
Press Stop/Exit.
Press Stop/Exit.
Press a or b to choose how long the
machine will ring to alert you that you
have a voice call (20, 30, 40 or
70 seconds for Australia and some
countries, 20, 30, 40 or 55 seconds for
New Zealand).
Press OK.
Note
Even if the caller hangs up during the
pseudo/double-ringing, the machine will
continue to ring for the set time.
37
6
Chapter 6
Fax Detect
If Fax Detect is On:
6
Printing a reduced incoming
fax
The machine receives a fax call
automatically, even if you answer the call.
When you see Receiving on the LCD or
when you hear ‘chirps’ through the handset
you are using, just replace the handset. Your
machine will do the rest.
If you are at the machine and answer a fax
call by lifting the handset, press Mono Start
or Colour Start, then press 2 to receive the
fax.
If you answered at an extension telephone,
press l 5 1 (l 9 1 for New Zealand). (See
Operation from extension telephones
on page 51.)
Note
• If this feature is set to On, but your
machine does not connect a fax call when
you lift an extension or external telephone
handset, press the Remote Activation
Code l 5 1 (l 9 1 for New Zealand). At the
machine, press Mono Start or
Colour Start.
• If you send faxes from a computer on the
same telephone line and the machine
intercepts them, set Fax Detect to Off.
a
b
Press Menu, 2, 1, 3.
c
Press Stop/Exit.
38
Press a or b to choose On (or Off).
Press OK.
6
6
Fax Detect is turned On as default.
If Fax Detect is Off:
Additional receiving
operations
6
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of A4, Letter or Legal size paper.
6
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting (Menu, 1, 3).
a
Make sure you are in Fax mode
b
Press Menu, 2, 1, 5.
.
Setup Receive
5.Auto Reduction
c
Press a or b to choose On or Off.
Press OK.
d
Press Stop/Exit.
Out of Paper Reception
As soon as the paper tray becomes empty
during fax reception, the screen will display
No Paper Fed, asking you to put paper in
the paper tray. (See Loading paper and other
print media on page 8.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored into
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
6
Receiving a Fax
Printing a fax from the
memory
6
If you have chosen Fax Storage, you can still
print a fax from the memory when you are at
your machine. (See Remote fax options
(Monochrome only) on page 58.)
a
Press Menu, 2, 4, 3.
Remote Fax Opt
3.Print Document
b
c
Press Mono Start.
Press Stop/Exit.
Note
6
When you print a fax from the memory, the
fax data will be erased.
39
7
Telephone and External devices
Voice Operations
Tone or pulse (Not Available
for New Zealand)
7
7
If you are using an external telephone and
have a pulse dialling service, but need to
send tone signals (for example, for telephone
banking), follow the instructions below.
a
Lift the handset of the external
telephone.
b
Press # on the control panel of your
machine. Any digits dialled after this will
send tone signals.
When you hang up, the machine will
return to the pulse dialling service.
Fax/Tel mode
When the machine is in Fax/Tel mode, it will
use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick
up a voice call.
If you are at an external telephone, lift the
handset of the external telephone, and then
press Hook to answer.
If you are at an extension telephone, you'll
need to lift the handset during the F/T Ring
Time and then press # 5 1 (# 9 1 for New
Zealand) between the pseudo/double-rings. If
no one is on the line, or if someone wants to
send you a fax, send the call back to the
machine by pressing l 5 1 (l 9 1 for New
Zealand).
40
Fax/Tel mode in Power Save
condition
When the machine is in Power Save
condition you can receive faxes if the Power
Save setting is Fax Receive:On. (See
Power Save setting on page 20.)
Fax/Tel mode does not work in power save
condition. The machine will not answer
telephone or fax calls and will keep ringing. If
you are at an external or extension
telephone, lift the handset and talk. If you
hear fax tones, hold the handset until Fax
Detect activates your machine. If the other
party says they want to send you a fax,
activate the machine by pressing l 5 1 (l 9 1
for New Zealand).
7
7
7
Telephone and External devices
Telephone Service for
Australia
Telstra® FaxStream® Duet®
(Distinctive Ring)
Telstra® FaxStream® Duet® is an enhanced
Public Switched Telephone Service (PSTS)
offered by Telstra® that allows you to have an
additional number on one phone line, with its
own distinctive ring pattern. Telstra®
FaxStream® Duet® is a call handling feature
that helps users distinguish voice and
facsimile calls. With FaxStream® Duet®,
incoming calls to a fax number are
announced by a different, distinctive ring
signal. Only one call can be answered (or
made) at any one time and while this call is in
progress, incoming calls to either number will
be presented with a busy tone.
What is the Advantage of using
Telstra® FaxStream® Duet® Function?
7
7
7
Using Telstra® FaxStream® Duet® is the
most efficient way to receive both fax and
telephone calls on the same line. When the
voice call comes in, all phones (extension
and external) and the fax machine will ring to
alert you to pick it up. If a fax call comes in,
the fax machine will answer automatically
without ringing, whereas the extension and
external phones will ring twice with a
distinctive ring pattern. It is also a more
efficient way of operating a Fax machine with
an extension phone as you do not have to use
the remote activation codes. It gives you two
independent numbers without the higher cost
of a second line.
7
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes.
Note
After you have set the Distinctive Ring
feature to On, the receive mode is set to
Manual automatically. Your Distinctive
Ring Number does not allow Voice
calls - only Faxes. You can not change the
receive mode from Manual mode while
the Distinctive Ring is set to on.
41
Chapter 7
How does Telstra® FaxStream® Duet®
Work?
Incoming calls to the voice number, will have
the standard ring pattern of long, long tone,
followed by a pause, repeated, while the new
fax number will have a different ring pattern of
three short bursts of ring, repeated at regular
intervals.
When FaxStream® Duet® is On and you
receive a voice call all extension and external
phones will ring with a standard ring pattern.
The fax machine will ring on the third ring with
a standard ring pattern. All external and the
extension phones will continue to ring, until
you or a telephone answering device can
answer the voice number.
When FaxStream® Duet® is On and you
receive a fax call on the Duet® number the
Fax machine will answer and automatically
receive the fax message without ringing. On
the other hand, all extension and external
phones will ring twice with a distinctive ring
pattern. Do not answer the phone as you are
receiving a fax message.
7
Registering the Distinctive Ring
pattern
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Your Distinctive Ring Number
does not allow Voice calls - only Faxes. You
cannot change the receive mode to another
mode while the Distinctive Ring is set to on.
a
Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b
Press a or b to choose On.
Press OK.
c
Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
a
Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b
Press a or b to choose Off.
Press OK.
c
Press Stop/Exit.
Flowchart Sequence of Incoming call
Incoming Call
(either Voice or Fax)
Note
All extension phones ring
twice, fax machine is silent.
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
You answer the call
at an external phone
or an extension
phone or at the
machine's handset.
42
Telephone Answering
Device (TAD)
answers the call.
7
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the correct
Receive Mode on page 35.)
7
Telephone and External devices
Caller ID
7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number or name as the telephone
rings. It is a fast way to screen your calls. You
can respond quickly to calls you missed,
because Caller IDs are received and stored in
your machine memory.
The Caller ID Appears on the Display
When Your Telephone Rings
To get the Caller ID Service: apply for the
Caller ID service at your local telephone
company, if available.
At Home
Residential customers can protect
themselves from unwanted calls.
7
Note
• If ID Unknown appears on the display, it
means that the call came from outside
your caller ID service area or a public
phone. 1
7
For Business
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
7
As your telephone rings, the display shows
you the caller’s phone number or name if the
name has stored in the One-Touch and
Speed-Dial. Once you answer the call, the
caller’s ID disappears. You will see up to the
first 16 characters of the number on the
display.
Note
Advantages of Caller ID
How Does the Caller ID Work?
7
• If ID Withheld appears on the display, it
means the caller intentionally blocked the
transmission of his/her ID. 1
1
Depends on network function.
The Caller ID is Stored in Your
Machine Memory
7
The machine can store a maximum of the last
30 incoming caller IDs in the memory, along
with the time and date of reception. The 31st
call will cause the oldest ID to be erased.
The Caller ID information stored in the
memory can be used for the following.
„ Printing the Caller ID List.
You can review calls you received by
checking the Caller IDs in memory. This
report will list the Date, Time, Phone
Number (Caller ID) name, and type of Call
(Comment) if available.
43
Chapter 7
Viewing Caller ID List
a
7
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b
Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c
Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
d
FaxAbility
How Will the Fax Machine Treat All
Other Numbers?
„ To finish viewing, press Stop/Exit.
What is the Advantage of Using the
FaxAbility Function?
7
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b
Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c
d
Press Mono Start or Colour Start.
44
When the printing has finished, press
Stop/Exit.
7
7
FaxAbility mode ensures that the machine
will answer calls to the FaxAbility (secondary)
number. When a call comes in to your main
number, all the phones will ring. You can set
an external answering device (TAD) to
answer calls on the other number(s). (See the
chart in the following page.)
„ To return to the Caller ID listing,
press a or b.
a
7
FaxAbility is a service offered by Telecom
that allows you to have an additional number
on one phone line, with its own distinctive ring
pattern. This way, when you get an incoming
call, you can identify the number being called
by its ring.
Do one of the following:
Printing Caller ID List
Telephone Service for
New Zealand
Using FaxAbility is the most efficient way to
receive both fax and telephone calls on the
same line. It is much easier for your callers
who dial manually. The fax machine will
answer with receiving tones so they will not
have to press an activation code. And the
people who call to talk on your main number
will not have to talk to your fax machine.
Basically, it gives you two independent
numbers without the higher cost of a second
line.
7
Telephone and External devices
How Does FaxAbility Work?
Your telephone number will have the standard
ring pattern of long, long tone, while the new
number will have a ring pattern of long, silence,
long, etc. When FaxAbility is On, you will not
hear the first ring of all incoming calls on the fax
machine. Extension phones will ring as usual. If
the fax machine recognizes the ring pattern, all
ringing will stop and the fax machine will answer
and automatically receive the fax message.
Otherwise, you will hear the extension phones
and the fax machine continue to ring. The fax
machine always listens to the ring pattern
before it answers, so do not pick up the phone
during that time. You will quickly learn to
recognize the ring pattern for faxes, so you will
not be tempted to answer that number. Either
you or a telephone answering device can
answer the main number(s).
7
How to Turn FaxAbility OFF or ON
The FaxAbility function is designed to
accommodate the FaxAbility service provided
by Telecom. To change the setting, repeat
steps a-c; Step b is where you can choose
either On or Off.
Call Waiting beeps caused by incoming calls
on your main number can affect fax
transmissions. If you have FaxAbility Service
but don’t have Call Waiting, you need do
nothing at this stage. If you do have Call
Waiting as well as FaxAbility, set the Call
Waiting menu option to On. See below.
a
b
Press a or b to set FaxAbility to On (or
Off).
If you have FaxAbility service, choose
On.
Press OK.
c
Press a or b to choose Call Waiting to On
(or Off).
If you have Call Waiting service, choose
On to avoid the trouble caused by Call
Waiting.
Press OK.
d
Press Stop/Exit.
Incoming Call
(either Voice or Fax)
Registered
Duet (Fax)
Number
Fax machine
automatically
receives and prints
fax message
without ringing.
Main number
(Voice Number)
Fax machine
begins ringing
on third ring.
You answer the call
at an external phone
or an extension
phone or at the
machine's handset.
Telephone Answering
Device (TAD)
answers the call.
Note
After you have set the FaxAbility feature to
On, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the FaxAbility
number, Manual mode means you must
answer all the call yourself. You can not
change the receive mode to the other
mode while the FaxAbility is set to On.
Press Menu, 2, 0, 3.
Miscellaneous
3.Faxability
Flowchart Sequence of Incoming call
All extension phones ring
twice, fax machine is silent.
7
Caller ID
7
7
Caller ID is a telephone service that allows
the subscriber to see a display of the caller’s
phone number and name if available as the
telephone rings. It is a fast way to screen your
calls. You can respond quickly to calls you
missed, because Caller IDs are received and
stored in your machine memory.
Note
To get the Caller ID Service, apply for the
Caller ID service at your local telephone
company, if available.
45
Chapter 7
Advantages of Caller ID
7
b
Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c
Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
d
Do one of the following:
For Business
All businesses profit from a quicker response
to customer calls. Businesses that provide
mail order services, money-lending services
or provide confidential information, can
protect themselves from false orders or
acceptance of false identification.
At Home
Residential customers can protect
themselves from unwanted calls.
How Does the Caller ID Work?
7
The Caller ID Appears on the Display
When Your Telephone Rings
„ To return to the Caller ID listing,
press a or b.
„ To finish viewing, press Stop/Exit.
7
As your telephone rings, the display shows
you the caller’s phone number or name if
available. Once you answer the call, the
caller’s ID disappears. You will see up to the
first 16 characters of the number and name if
available on the display.
Printing Caller ID List
a
b
Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c
d
Press Mono Start or Colour Start.
• If ID Unknown appears on the display, it
means that the call came from outside
your caller ID service area. 1
• If ID Withheld appears on the display, it
means the caller intentionally blocked the
transmission of his/her ID. 1
Depends on network function.
Viewing Caller ID List
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
46
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
Note
1
7
7
When the printing has finished, press
Stop/Exit.
Note
If you use the Caller ID for Dial back;
• Please be sure that you use
appropriate dialling procedures for
local and national call.
• Please be sure that you make sure of
the details of the exact number to be
called back, and the need to insert
prefix(es) for manual dialling.
• Please understand that your machine
may not display precisely the digits to
be called.
Telephone and External devices
Telephone Service for
Some Countries
Distinctive Ring (For
Singapore and Hong Kong)
This machine feature lets you use the
Distinctive Ring subscriber service offered by
some telephone companies, which allows
you to have several telephone numbers on
one phone line. Each phone number has its
own Distinctive Ring pattern, so you will know
which phone number is ringing. This is one
way you can have a separate phone number
for your machine.
Your machine has a Distinctive Ring function,
allowing you to dedicate one phone number
just for receiving faxes. You will need to set
Distinctive Ring to On.
Note
You can switch it off temporarily, then turn
it back on. When you get a new fax
number, make sure you reset this
function.
• The machine will answer only calls to
the Distinctive Ring number.
Registering the Distinctive Ring
pattern
7
7
7
Very Important!
After you have set the Distinctive Ring feature
to on, the receive mode is set to Manual
automatically. Unless you have a TAD or
Voice Mail set up on the Distinctive Ring
number, Manual mode means you must
answer all the calls yourself. You cannot
change the receive mode to another mode
while the Distinctive Ring is set to on.
a
Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b
Press a or b to choose On.
Press OK.
c
Press Stop/Exit.
Distinctive Ring is now set to on.
Turning off Distinctive Ring
a
7
7
Press Menu, 2, 0, 3.
Miscellaneous
3.Distinctive
b
Press a or b to choose Off.
Press OK.
c
Press Stop/Exit.
Note
If you turn off Distinctive Ring, the
machine will stay in Manual receive
mode. You will need to set the Receive
Mode again. (See Choosing the correct
Receive Mode on page 35.)
47
Chapter 7
Caller ID (For Singapore and
Hong Kong)
The Caller ID feature of this machine lets you
use the Caller ID subscriber service offered
by many local phone companies. Call your
telephone company for details. This service
provides you, by means of the screen display,
the telephone number (or name) of your
caller as the line rings. (See Printing Caller ID
List on page 48.)
After a few rings, the screen displays the
telephone number of your caller (or name, if
available). Once you answer the call, the
Caller ID information disappears from the
screen, but the call information remains
stored in the Caller ID memory.
„ You will see the first 16 characters of the
number or name.
Viewing Caller ID List
7
Your machine stores information for the last
thirty calls in the Caller ID list. You can view
or print this list. When the thirty-first call
comes in to the machine, it replaces
information about the first call.
a
b
Press a or b to choose Display#.
Press OK.
The Caller ID of the last call will appear
on the display. If no ID is stored, the
beeper will sound and No Caller ID
will appear on the display.
c
Press a or b to scroll through the Caller
ID memory to choose the Caller ID you
want to view.
Press OK.
The LCD shows the caller's number, the
date, and time of the call.
d
Do one of the following:
„ To return to the Caller ID listing,
press a or b.
Note
You can print a list of Caller ID information
received by your machine.
Caller ID service varies with different
carriers. Call your local phone company to
determine the kind of service available in
your area.
48
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
„ ID Unknown display means call
originates outside your Caller ID service
area.
„ ID Withheld display means the caller
has intentionally blocked transmission of
information.
7
„ To finish viewing, press Stop/Exit.
Printing Caller ID List
a
7
Press Menu, 2, 0, 4.
Miscellaneous
4.Caller ID
b
Press a or b to choose Print Report.
Press OK.
If no ID is stored, the beeper will sound
and No Caller ID will appear on the
LCD.
c
d
Press Mono Start or Colour Start.
When the printing has finished, press
Stop/Exit.
Telephone and External devices
Connecting an external
TAD (telephone
answering device)
You may choose to connect an external
answering device. However, when you have
an external TAD on the same telephone line
as the machine, the TAD answers all calls
and the machine ‘listens’ for fax calling (CNG)
tones. If it hears them, the machine takes
over the call and receives the fax. If it does
not hear CNG tones, the machine lets the
TAD continue playing your outgoing message
so your caller can leave you a voice
message.
The TAD must answer within two rings (the
recommended setting is two rings). The
machine cannot hear CNG tones until the
TAD has answered the call, and with four
rings there are only 8 to 10 seconds of CNG
tones left for the fax ‘handshake’. Make sure
you carefully follow the instructions in this
guide for recording your outgoing message.
We do not recommend using the toll saver
feature on your external answering machine if
it exceeds five rings.
Note
If you do not receive all your faxes, cut the
Ring Delay setting on your external TAD.
1
7
1
(Example for Australia)
1
TAD
When the TAD answers a call, the LCD
shows Telephone.
7
Improper Setup
DO NOT connect a TAD elsewhere on the
same telephone line.
Connections
7
The external TAD must be connected as
shown in the previous illustration.
a
Set your external TAD to one or two
rings. (The machine's Ring Delay setting
does not apply.)
b
Record the outgoing message on your
external TAD.
c
d
Set the TAD to answer calls.
Set the Receive Mode to
External TAD. (See Choosing the
correct Receive Mode on page 35.)
49
Chapter 7
Recording an outgoing
message (OGM) on an
external TAD
External and extension
telephones
Connecting an external or
extension telephone
Timing is important in recording this
message. The message sets up the ways to
handle both manual and automatic fax
reception.
a
b
1
Limit your speaking to 20 seconds.
2
Note
We recommend beginning your OGM with
an initial 5-second silence because the
machine cannot hear fax tones over a
resonant or loud voice. You may try
omitting this pause, but if your machine
has trouble receiving, then you must
re-record the OGM to include it.
(Example for Australia)
Most offices use a central telephone system.
Brother recommends that all our machines be
connected to a discreet (dedicated) line.
Although a particular PABX may appear to
work with a particular model of fax machine,
we cannot guarantee that the unit will operate
correctly.
While it is often relatively simple to connect a
fax machine to a PABX, (Private Automatic
Branch Exchange), we suggest that you
contact the company that installed your
telephone system and ask them to connect
the fax machine for you.
Brother does not recommend the use of a
PABX line. PABX limitations in general can
cause some functions of the fax machine not
to work correctly.
50
7
You can connect a separate telephone as
shown in the diagram below.
Record 5 seconds of silence at the
beginning of your message. (This allows
your machine time to listen for the fax
CNG tones of automatic transmissions
before they stop.)
Multi-line connections (PABX)
7
7
7
1
Extension telephone
2
External telephone
The LCD shows Telephone.
Telephone and External devices
Operation from extension
telephones
Using remote codes
7
Remote Activation Code
If you answer a fax call on an extension or an
external telephone plugged into the correct
socket on the machine, you can make your
machine take the call by using the Remote
Activation Code. When you press the Remote
Activation Code l 5 1 (l 9 1 for New
Zealand), the machine starts to receive the
fax.
7
If you answer a fax call on an extension
telephone, you can tell your machine to
receive it by dialling the Remote Activation
Code l 5 1 (l 9 1 for New Zealand). Wait for
the chirping sounds then replace the handset.
(See Fax Detect on page 38.)
If you answer a fax call at the external
telephone, you can make the machine
receive the fax by pressing Mono Start and
choosing 2.Receive.
If the machine answers a voice call and
pseudo/double-rings for you to take over, use
the Remote Deactivation Code # 5 1 (# 9 1 for
New Zealand) to take the call at an extension
telephone. (See F/T Ring Time (Fax/Tel
mode only) on page 37.)
If you answer a call and no one is on
the line:
7
Remote Deactivation Code
7
You should assume that you're receiving a
manual fax.
Press l 5 1 (l 9 1 for New Zealand) and wait
for the chirp or until the LCD shows
Receiving, and then hang up.
7
If you receive a voice call and the machine is
in F/T mode, it will start to sound the F/T
(double) ring after the initial ring delay. If you
pick up the call on an extension telephone
you can turn the F/T ring off by pressing # 5 1
(# 9 1 for New Zealand) (make sure you press
this between the rings).
If the machine answers a voice call and
pseudo/double-rings for you to take over, you
can take the call at the external telephone by
pressing Hook.
Note
You can also use the Fax Detect feature to
make your machine automatically take the
call. (See Fax Detect on page 38.)
Using a cordless external
telephone
7
Once the base unit of the cordless telephone
has been connected to the same telephone
line as the machine (see External and
extension telephones on page 50), it is easier
to answer calls during the Ring Delay if you
carry the cordless handset around with you.
If you let the machine answer first, you will
have to go to the machine so you can press
Hook to send the call to the cordless handset.
51
7
Chapter 7
Changing the remote codes
7
If you want to use Remote Activation, you
have to turn on the remote codes. The preset
Remote Activation Code is l 5 1 (l 9 1 for
New Zealand). The preset Remote
Deactivation Code is # 5 1 (# 9 1 for New
Zealand). If you want to, you can replace
them with your own codes.
a
Press Menu, 2, 1, 4.
Setup Receive
4.Remote Codes
b
Press a or b to choose On (or Off).
Press OK.
c
Enter the new Remote Activation Code.
Press OK.
d
Enter the new Remote Deactivation
Code.
Press OK.
e
Press Stop/Exit.
Note
• If you are always disconnected when
accessing your external TAD remotely, try
changing the Remote Activation Code and
Remote Deactivation Code to another
three-digit code using the numbers 0-9, l,
#.
• Remote Codes might not work with some
telephone systems.
52
8
Dialling and storing numbers
How to Dial
Manual dialling
8
8
Speed Dialling
8
a
Press
b
Press a or b to choose Search.
Press OK.
c
Press the # (hash) key, and then the two
digit Speed Dial number using the dial
pad.
8
(Phone Book).
Press all of the digits of the fax or telephone
number.
One Touch Dialling
Your machine has 3 One Touch keys where
you can store 6 fax or telephone numbers for
automatic dialling.
Note
8
If the LCD shows Not Registered
when you enter or search a One Touch or
Speed Dial number, a number has not
been stored at this location.
Search
Press the One Touch key that stores the
number you want to call. (See Storing
One Touch Dial numbers on page 54.) To
access numbers 4 to 6, hold down Shift as
you press the One Touch key.
8
8
You can search for names you have stored in
the One Touch and Speed Dial memory.
a
Press
b
Press a or b to choose Search.
Press OK.
c
Do one of the following:
(Phone Book).
„ To search numerically, press a or b
to choose the number, and then
press OK.
„ To search alphabetically, enter the
first letter of the name using the dial
pad, then press d or c to choose the
name, and then press OK.
53
Chapter 8
Fax Redial
If you are sending a fax manually and the line
is busy, press Redial/Pause, and then press
Mono Start or Colour Start to try again. If
you want to make a second call to the last
number dialled, you can save time by
pressing Redial/Pause and Mono Start or
Colour Start.
Redial/Pause only works if you dialled from
the control panel.
If you are sending a fax automatically and the
line is busy, the machine will automatically
redial up to three times at five minute
intervals.
Note
In Real Time Transmission the automatic
redial feature does not work when using
the scanner glass.
8
Storing numbers
You can set up your machine to do the
following types of easy dialling: One Touch,
Speed Dial and Groups for broadcasting
faxes. When you dial a Quick Dial number,
the LCD shows the name, if you stored it, or
the number.
Note
If you lose electrical power, the Quick Dial
numbers that are in the memory will not be
lost.
Storing a pause
8
Press Redial/Pause to put a 3.5-second
pause between numbers. If you are dialling
overseas, you can press Redial/Pause as
many times as needed to increase the length
of the pause.
Storing One Touch Dial
numbers
Your machine has 3 One Touch keys where you
can store 6 fax or telephone numbers for
automatic dialling. To access numbers 4 to 6 hold
down Shift as you press the One Touch key.
54
8
a
Press
b
Press a or b to choose
Set One Touch.
Press OK.
c
Press the One Touch key where you
want to store the number.
d
Enter the fax or telephone number (up to
20 digits).
Press OK.
(Phone Book).
8
Dialling and storing numbers
e
Changing One Touch or
Speed Dial names or numbers
Do one of the following:
„ Enter the name (up to 16 characters)
using the dial pad.
8
Press OK.
(To help you enter letters, see
Entering Text on page 149.)
You can change a One Touch or Speed Dial
name or number that has already been
stored.
„ To store the number without a name,
press OK.
f
Press Stop/Exit.
Storing Speed Dial numbers
You can store up to 100 2-digit Speed Dial
locations with a name. When you dial you will
only have to press a few keys (For example:
(Phone Book), OK, #, the two-digit
number, and Mono Start or Colour Start).
a
b
If you try to store a One Touch or Speed Dial
number where a number has already been
stored, the LCD will show the name or
number that has been stored there, and will
ask you to do one of the following:
Press
(Phone Book).
Press a or b to choose
Set Speed Dial.
Press OK.
c
Use the dial pad to enter a 2-digit
Speed Dial location number (00-99).
Press OK.
d
Enter the fax or telephone number (up to
20 digits).
Press OK.
e
Do one of the following:
8
#05:MIKE
1.Change
2.Exit
„ Press 1 to change the stored number.
„ Press 2 to exit without making a change.
If you chose 1, you will be able to change the
stored number and name, or enter a new one.
Follow the instructions below:
a
b
8
Enter a new number. Press OK.
Enter a new name. Press OK.
„ To change a character, use d or c to
position the cursor under the character
you want to change, then press
Clear/Back. Re-enter the character.
„ To finish the setting, press Stop/Exit.
„ Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text on page 149.)
„ To store the number without a name,
press OK.
f
Do one of the following:
„ To store another Speed Dial
number, go to step c.
„ To finish the setting, press
Stop/Exit.
55
Chapter 8
Setting up groups for
broadcasting
e
8
Groups, which can be stored in a One Touch
key or a Speed Dial location, allow you to
send the same fax message to many fax
numbers by entering a One Touch or Speed
Dial number and Mono Start.
First, you will need to store each fax number
in a One Touch key or Speed Dial location.
Then you can include them as numbers in the
Group. Each Group uses up a One Touch
key or Speed Dial location. You can have up
to six Groups, or you can assign up to
105 numbers in a large Group.
(See Storing Speed Dial numbers
on page 55 and Broadcasting (Monochrome
only) on page 29.)
a
Press
b
Press a or b to choose Setup Groups.
Press OK.
c
Choose an empty location where you
want to store the group in one of the
following ways:
(Phone Book).
„ Press a One Touch key.
„ Press
(Phone Book) and then
enter the 2-digit Speed Dial location.
Press OK.
d
Use the dial pad to enter a Group
number (1 to 6).
Press OK.
Setup Groups
Setup Group:G0_
56
To add One Touch or Speed Dial
numbers to the group, follow the
instructions below:
For example, for One Touch key 2,
press One Touch key 2. For Speed Dial
location 05 and 09, press
(Phone Book), 05,
(Phone Book), 09.
The LCD shows: l02#05#09.
f
Press OK when you have finished
adding numbers.
g
Do one of the following:
„ Use the dial pad to enter a name for
the Group.
Press OK.
„ To store the Group without name,
press OK.
Note
You can print a list of all the One Touch
and Speed Dial numbers. Group numbers
will be marked in the GROUP column.
(See Reports on page 66.)
Dialling and storing numbers
Combining Quick Dial
numbers
8
You can combine more than one Quick Dial
number when you dial. This feature may be
useful if you need to dial an access code for
a cheaper rate long distance carrier.
For example, you might have stored '555' on
Speed Dial #03 and '7000' on Speed Dial
#02. You can use them both to dial '555-7000'
if you press the following keys:
(Phone Book), OK, #03,
(Phone Book), #02, and Mono Start or
Colour Start.
Numbers can be added manually by entering
them on the dial pad:
(Phone Book), OK, #03, 7, 0, 0, 1 (on the
dial pad), and Mono Start or Colour Start.
This would dial '555-7001'. You can also add
a pause by pressing the Redial/Pause key.
8
57
9
Remote fax options
(Monochrome only)
You can only use one remote fax option at
a time:
„ Fax Forwarding
„ Fax Storage
„ PC Fax Receive
„ Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Remote Fax
Options, a question will appear on the LCD.
(See Changing Remote Fax Options
on page 61.)
Fax Forwarding
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a
Press Menu, 2, 4, 1.
Remote Fax Opt
1.Forward/Store
b
Press a or b to choose Fax Forward.
Press OK.
c
Enter the forwarding number (up
to 20 digits).
Press OK.
d
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Note
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is
the safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
e
58
Press Stop/Exit.
9
9
Remote fax options (Monochrome only)
Fax Storage
9
PC Fax Receive
9
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
Even if you have turned off your PC (at night
or at the weekend, for example), your
machine will receive and store your faxes in
its memory. The LCD will show the number of
received faxes that are stored in the memory,
for example: PC Fax Msg:001.
a
Press Menu, 2, 4, 1.
Remote Fax Opt
1.Forward/Store
b
Press a or b to choose Fax Storage.
Press OK.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
c
Press Stop/Exit.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide on the
CD-ROM.)
Note
Colour faxes cannot be stored in the
memory. When you receive a colour fax
your machine prints the colour fax at your
machine.
If you choose Backup Print:On the
machine will also print the fax.
a
9
Press Menu, 2, 4, 1.
Remote Fax Opt
1.Forward/Store
b
Press a or b to choose
PC Fax Receive.
Press OK.
c
Press a or b to choose <USB>, or the PC
you want to receive.
Press OK.
d
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
e
Press Stop/Exit.
59
Chapter 9
Turning off Remote Fax
Options
Note
• PC Fax Receive is not supported in the
Mac OS®.
a
• Before you can set up PC Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX Receiving in the Software
User’s Guide on the CD-ROM.)
Remote Fax Opt
1.Forward/Store
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see Error
and maintenance messages
on page 121.)
a
Press Menu, 2, 4, 1.
Remote Fax Opt
1.Forward/Store
b
Press a or b to choose
PC Fax Receive.
Press OK.
c
d
Press 1 to choose Change.
e
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
f
Press Stop/Exit.
60
Press a or b to choose <USB> or the PC
you want to receive.
Press OK.
b
Press a or b to choose Off.
Press OK.
c
Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in your
machine’s memory. (See Changing
Remote Fax Options on page 61.)
• When you receive a colour fax, your
machine prints the colour fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
Press Menu, 2, 4, 1.
9
9
Remote fax options (Monochrome only)
Changing Remote Fax
Options
Remote Retrieval
9
If received faxes are left in your machine's
memory when you change the Remote Fax
Options, the LCD will ask you one of the
following questions:
Erase All Doc?
1.Yes 2.No
Print All Fax?
1.Yes 2.No
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward or Fax Storage], press a or
b to choose the PC.
You can call your machine from any touch
tone telephone or fax machine, then use the
remote access code and remote commands
to retrieve fax messages.
Setting a Remote Access
Code
„ If you press 1, faxes in the memory will be
sent to your PC before the setting
changes. Faxes in the memory will be sent
to your PC when the PC Fax Receive icon
is active on your PC. (See PC-FAX
receiving in the Software User’s Guide on
the CD-ROM.)
„ If you press 2, faxes in the memory will not
be erased or transferred to your PC and
the setting will be unchanged.
9
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is inactive code (---l).
a
Press Menu, 2, 4, 2.
Remote Fax Opt
2.Remote Access
The LCD will ask you the following message:
Send Fax to PC?
1.Yes 2.No
9
b
Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset ‘l’ cannot be
changed.)
Note
Do not use the same code as your
Remote Activation Code (l 5 1 (l 9 1 for
New Zealand)) or Remote Deactivation
Code (# 5 1 (# 9 1 for New Zealand)). (See
Operation from extension telephones
on page 51.)
c
Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear/Back in
step b to restore the inactive setting (---l)
and press OK.
61
9
Chapter 9
Using your Remote Access
Code
a
Dial your fax number from a touch tone
telephone or another fax machine.
b
When your machine answers, enter
your remote access code (3 digits
followed by l) at once.
c
The machine signals if it has received
messages:
„ 1 long beep — Fax messages
„ No beeps — No messages
d
When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up.
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait about 2 minutes after it
starts ringing, and then enter the remote
access code within 30 seconds. This
function may not be available in some
countries e.g. Australia.
62
9
Remote fax options (Monochrome only)
Remote Fax commands
9
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by l), the system will give
two short beeps and you must enter a remote command.
Remote commands
95
Change the Fax Forwarding or Fax
Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear
three short beeps, the change was not accepted because
something has not been set up (for example, a Fax
Forwarding number has not been registered). You can
register your Fax Forwarding number by entering 4. (See
Changing your Fax Forwarding number on page 64.) Once
you have registered the number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 64.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
98
Operation details
9
You can check whether your machine has received any
faxes or voice messages. If yes, you will hear one long
beep. If no, you will hear three short beeps.
Change the Receive Mode
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
63
Chapter 9
Retrieving fax messages
9
You can call your machine from any touch
tone telephone and have your fax messages
sent to a machine. Before you use this
feature, you have to turn on Fax Storage.
a
b
Dial your fax number.
When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
Changing your Fax
Forwarding number
You can change the default setting of your fax
forwarding number from another touch tone
telephone or fax machine.
a
b
Dial your fax number.
When your machine answers, enter
your remote access code (3 digits
followed by l) at once. If you hear one
long beep, you have messages.
c
When you hear two short beeps,
press 9 6 2.
c
When you hear two short beeps, press
9 5 4.
d
Wait for the long beep, enter the number
(up to 20 digits) of the remote fax
machine you want your fax messages
sent to using the dial pad, then enter # #.
d
Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
64
Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
f
Press 9 0 when you have finished.
Hang up after you hear your machine
beep.
9
10
Printing Reports
Fax reports
10
You need to set up the Transmission
Verification Report and Journal Period using
the Menu key.
Transmission Verification
Report
10
You can use the Transmission Report as
proof that you sent a fax. This report lists the
time and date of transmission and whether
the transmission was successful (OK). If you
choose On or On+Image, the report will print
for every fax you send.
Fax Journal (activity report)
a
b
If you choose On+Image or Off+Image
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See Real
time transmission on page 32.)
c
Press a or b to choose an interval.
Press OK.
(If you choose 7 days, the LCD will ask
you to choose the first day for the 7-day
countdown.)
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory is filled with the
maximum 200 jobs before the time
you chose has passed, the machine
will print the Journal early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
Note
Press a or b to choose Off+Image, On,
On+Image or Off.
Press OK.
Press Menu, 2, 3, 2.
„ 6, 12, 24 hours, 2 or 7 days
When the Verification Report is turned Off or
Off+Image, the Report will only print if there
is a transmission error, with ERROR in the
RESULT column.
Press Menu, 2, 3, 1.
10
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 66. The default setting is
Every 50 Faxes.
If you send a lot of faxes to the same place,
you may need more than the job numbers to
know which faxes you must send again.
Choosing On+Image or Off+Image will print
a section of the fax's first page on the report
to help you remember.
a
b
10
„ Every 50 Faxes
The machine will print the Journal
when the machine has stored
50 jobs.
c
Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
d
Press Stop/Exit.
Press Stop/Exit.
65
10
Chapter 10
Reports
10
The following reports are available:
1.XMIT Verify
Prints a Transmission Verification Report for
your last transmission.
2.Help List
A help list showing how to program your
machine.
3.Quick Dial
Lists names and numbers stored in the
One Touch and Speed Dial memory, in
numerical order.
4.Fax Journal
Lists information about the last incoming and
outgoing faxes.
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
6.Network Config
Lists your Network settings.
How to print a report
a
b
10
Press Menu, 6.
Do one of the following:
„ Press a or b to choose the report you
want. Press OK.
„ Enter the number of the report you
want to print. For example, press 2 to
print the help list.
c
d
66
Press Mono Start.
Press Stop/Exit.
11
Polling
11
Polling overview
11
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
b
Press Menu, 2, 1, 6.
Setup Receive
6.Polling RX
c
Press a or b to choose Standard.
Press OK.
d
e
Enter the fax number you are polling.
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Secure Polling only works with Brother fax
machines. If you want to get a fax from a
secured Brother machine you have to enter
the secure code.
a
Make sure you are in Fax mode
b
Press Menu, 2, 1, 6.
.
Setup Receive
6.Polling RX
Setup to receive polling
Make sure you are in Fax mode
11
11
Polling receive lets you call another fax
machine to receive a fax.
a
Setup to receive polling with
secure code
11
.
c
Press a or b to choose Secure.
Press OK.
d
Enter a four-digit secure code.
This is the same as the security code of
the fax machine you are polling.
Press OK.
e
f
Enter the fax number you are polling.
Press Mono Start or Colour Start.
11
Press Mono Start or Colour Start.
67
Chapter 11
Setup to receive delayed
polling
11
Sequential polling
(Monochrome only)
11
Delayed polling lets you set the machine to
begin polling receive at a later time. You can
only set up one delayed polling operation.
Sequential polling lets you request
documents from several fax machines in one
operation.
a
Make sure you are in Fax mode
a
Make sure you are in Fax mode
b
Press Menu, 2, 1, 6.
b
Press Menu, 2, 1, 6.
.
Setup Receive
6.Polling RX
c
Press a or b to choose Timer.
Press OK.
d
Enter the time (in 24-hour format) you
want to start polling.
For example, enter 21:45 for 9:45 PM.
Press OK.
e
f
.
Setup Receive
6.Polling RX
c
Press a or b to choose Standard,
Secure or Timer.
Press OK.
d
Do one of the following:
„ If you chose Standard, go to
step e.
„ If you chose Secure, enter a fourdigit number, press OK, go to
step e.
Enter the fax number you are polling.
Press Mono Start or Colour Start.
The machine makes the polling call at
the time you entered.
„ If you chose Timer, enter the time
(24-hour format) you want to begin
polling and press OK, go to step e.
e
Specify the destination fax machines,
which you wish to poll by using Speed
Dial, One Touch, Search, a Group or the
dial pad. You must press OK between
each location.
f
Press Mono Start.
The machine polls each number or
group in turn for a document.
Press Stop/Exit while the machine is dialling
to cancel the polling process.
To cancel all sequential polling receive jobs,
see Checking and cancelling waiting jobs
on page 33.
68
Polling
Polled transmit
(Monochrome only)
Setup for polled transmit with
secure code
Secure Polling lets you restrict who can get
the documents you set up to be polled.
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
Secure Polling only works with Brother fax
machines. If another person wants to retrieve
a fax from your machine, they will have to
enter the secure code.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and cancelling waiting jobs on page 33.)
Setup for polled transmit
a
Make sure you are in Fax mode
b
c
Load your document.
11
.
Press Menu, 2, 2, 6.
Setup Send
6.Polled TX
d
e
Press a or b to choose Standard.
Press OK.
a
Make sure you are in Fax mode
b
c
Load your document.
.
Press Menu, 2, 2, 6.
Setup Send
6.Polled TX
d
Press a or b to choose Secure.
Press OK.
e
Enter a four-digit number.
Press OK.
f
The LCD shows:
Next
1.Yes 2.No
The LCD shows:
Next
1.Yes 2.No
f
g
11
11
g
Press 2 and press Mono Start.
11
Press 2 and press Mono Start.
If you are using the scanner glass, the
LCD will prompt you to choose one of
the following options.
„ Press 1 to send another page.
Go to h.
„ Press 2 or Mono Start to store the
document for sending.
h
Place the next page on the scanner
glass, press OK. Repeat g and h for
each additional page.Your machine will
automatically send the fax.
69
Chapter 11
70
Section III
Copy
Making copies
III
72
12
Making copies
How to copy
Entering Copy mode
Press
(Copy) to enter Copy mode. The
default setting is Fax. You can change the
number of seconds or minutes that the
machine stays in Copy mode. (See Mode
Timer on page 21.)
12
12
Making a single copy
12
a
Make sure you are in Copy mode
b
Load your document.
(See Loading documents on page 17.)
c
Press Mono Start for B&W copy or
Colour Start for colour copy.
12
.
Making multiple copies
12
You can make up to 99 copies in one print
run.
The LCD shows the default copy setting:
5
4
Plain
A4
100% Normal
1
1
Copy Ratio
2
Quality
3
No. of Copies
4
Paper Size
5
Paper Type
2
01
3
a
Make sure you are in Copy mode
b
Load your document.
(See Loading documents on page 17.)
c
Use the dial pad to enter the number of
copies (up to 99).
d
Press Mono Start for B&W copy or
Colour Start for colour copy.
Note
To sort your copies, press the Options
key. (See Sorting copies using the ADF
on page 76.)
Stop copying
To stop copying, press Stop/Exit.
72
.
12
Making copies
Copy keys
12
When you want to quickly change the copy
settings temporarily for the next copy, use the
Copy keys.
Changing copy speed and
quality
12
You can choose from a range of quality
settings. The default setting is Normal.
To temporarily change the quality setting,
follow the instructions below:
The machine returns to its default settings
1 minute after it finishes copying, or if the
mode timer returns the machine to Fax mode.
For more information see Mode Timer
on page 21.
Press
and a or b
Note
You can save some of the copy settings
you use most often by setting them as
default. You can find instructions on how
to do this in the section for each feature.
Normal Normal is the
recommended
mode for ordinary
print outs. This
produces good copy
quality with good
copy speed.
Fast
Fast copy speed
and lowest ink
consumption. Use to
save time printing
documents to be
proof-read, large
documents or many
copies.
Best
Use best mode to
copy precise images
such as
photographs. This
provides the highest
resolution and the
slowest speed.
a
Make sure you are in Copy mode
b
c
Load your document.
d
e
Press Quality.
f
Press Mono Start or Colour Start.
.
12
Use the dial pad to enter the number of
copies (up to 99).
Press a or b to choose Normal, Best or
Fast. Press OK.
73
Chapter 12
To change the default setting, follow the
instructions below:
To enlarge or reduce the next copy follow the
instructions below:
a
a
Make sure you are in Copy mode
b
c
Load your document.
d
e
Press Enlarge/Reduce.
Press Menu, 3, 1.
Copy
1.Quality
b
Press a or b to choose Normal, Best or
Fast. Press OK.
c
Press Stop/Exit.
Enlarging or reducing the
image copied
Do one of the following:
„ Press a or b to choose
Custom(25-400%). Press OK. Use
the dial pad to enter an enlargement
or reduction ratio from 25% to 400%.
(For example, press 5 3 to enter
53%.) Press OK.
Fit to Page
Custom(25-400%)
Use the dial pad to enter the number of
copies (up to 99).
„ Press a or b to choose the
enlargement or reduction ratio you
want. Press OK.
12
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set. If you use
Fit to Page, use the scanner glass.
Press
.
f
Press Mono Start or Colour Start.
198% 10x15cmiA4
186%10x15cmiLTR
and a or b
142% A5iA4
100%
97% LTRiA4
93% A4iLTR
83% LGLiA4
69% A4iA5
47% A4i10x15cm
Note
• Enlarge/Reduce is not available with
Page Layout.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available for a Legal
size document.
74
Making copies
Copy options
Press
Press
Menu
selection
12
Options
Paper Type Plain Paper
„ Make sure paper size is set to Letter
or A4.
Page
„ You cannot use the Enlarge/Reduce and
Stack/Sort settings with the N in 1 and
Poster features.
78
Inkjet Paper
„ If you are producing multiple colour
copies, N in 1 copy is not available.
Brother BP71
Other Glossy
and a or b
„ (P) means Portrait and (L) means
Landscape.
Transparency
Paper Size A4
78
„ You can only make one poster copy at a
time.
A5
10(W) x 15(H)cm
Letter
Legal
Brightness - nnonn +
77
Contrast - nnonn +
77
Stack/Sort Stack
76
Sort
Page Layout Off(1 in 1)
Important
a
Make sure you are in Copy mode
b
c
Load your document.
d
Press Options and a or b to choose
Page Layout.
Press OK.
e
Press a or b to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
Press OK.
f
Press Mono Start or Colour Start to
scan the document.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go
to step g.
75
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster(3 x 3)
No. of
Copies
No. of Copies:
01
(01 - 99)
Making N in 1 copies or a poster
(Page Layout)
12
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
g
.
Use the dial pad to enter the number of
copies (up to 99).
After the machine scans the page,
press 1 to scan the next page.
Next Page?
1.Yes 2.No
75
12
Chapter 12
h
Put the next page on the scanner glass.
Press OK.
Repeat g and h for each page of the
layout.
Set Next Page
Then Press OK
i
After all the pages have been scanned,
press 2 to finish.
„ 4 in 1 (L)
„ Poster (3x3)
You can make a poster size copy of a
photograph.
If you are copying from the ADF, insert the
document face up in the direction shown
below:
„ 2 in 1 (P)
„ 2 in 1 (L)
Sorting copies using the ADF
12
You can sort multiple copies. Pages will be
sorted in the order 321, 321, 321, and so on.
„ 4 in 1 (P)
a
Make sure you are in Copy mode
b
c
Load your document.
d
Press Options and a or b to choose
Stack/Sort.
Press OK.
e
Press a or b to choose Sort.
Press OK.
f
Press Mono Start or Colour Start.
„ 4 in 1 (L)
If you are copying from the scanner glass,
place your document face down in the
direction shown below:
„ 2 in 1 (P)
.
Use the dial pad to enter the number of
copies (up to 99).
Note
„ 2 in 1 (L)
„ 4 in 1 (P)
76
• Sort is not available with Page Layout
Options.
• Sort is not available with Fit to Page.
Making copies
Adjusting Brightness
12
Adjusting Contrast
12
To temporarily change the brightness setting,
follow the instructions below:
Adjust the contrast to help an image look
sharper and more vivid.
a
Make sure you are in Copy mode
To temporarily change the contrast setting,
follow the instructions below:
b
c
Load your document.
a
Make sure you are in Copy mode
Use the dial pad to enter the number of
copies (up to 99).
Load your document.
d
Press Options and a or b to choose
Brightness.
Press OK.
b
c
d
Press Options and a or b to choose
Contrast.
Press OK.
Brightness
-nnonn+
.
e
e
Press a or b to make a lighter or darker
copy. Press OK.
f
Press Mono Start or Colour Start.
To change the default setting follow the
instructions below:
a
b
c
.
Use the dial pad to enter the number of
copies (up to 99).
Contrast
-nnonn+
e
e
Press a or b to change the contrast.
Press OK.
f
Press Mono Start or Colour Start.
Press Menu, 3, 2.
To change the default setting follow the
instructions below:
Press a or b to make a lighter or darker
copy. Press OK.
a
Press Menu, 3, 3.
Copy
3.Contrast
Press Stop/Exit.
b
Press a or b to change the contrast.
Press OK.
c
Press Stop/Exit.
12
77
Chapter 12
Paper Options
12
Paper Type
12
If you are copying on special paper, set the
machine for the type of paper you are using to
get the best print quality.
Paper Size
12
If copying on paper other than A4 size, you
will need to change the paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo 10cm × 15cm paper.
a
Make sure you are in Copy mode
Load your document.
.
a
Make sure you are in Copy mode
b
c
Load your document.
b
c
Use the dial pad to enter the number of
copies (up to 99).
d
d
Press Options and a or b to choose
Paper Type.
Press OK.
Press Options and a or b to choose
Paper Size.
Press OK.
e
Press a or b to choose the size of paper
you are using Letter, Legal, A4, A5
or 10(W) x 15(H)cm.
Press OK.
f
Press Mono Start or Colour Start.
e
f
Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Other Glossy or Transparency.
Press OK.
Press Mono Start or Colour Start.
Note
To change the default paper type setting
see Paper Type on page 21.
78
.
Use the dial pad to enter the number of
copies (up to 99).
Note
To change the default paper size setting
see Paper Size on page 21.
Section IV
Direct Photo Printing
IV
Printing photos from a memory card or USB
Flash memory drive
Printing photos from a camera
80
91
13
Printing photos from a memory
card or USB Flash memory drive
PhotoCapture Center™
Operations
Using a memory card or USB
Flash memory drive
Printing from a memory card
or USB Flash memory drive
without a PC
Your Brother machine has media drives
(slots) for use with the following, popular
digital camera media: CompactFlash®,
Memory Stick®, Memory Stick Pro™, SD,
SDHC, xD-Picture Card™ and a USB Flash
memory drive.
13
13
13
13
Even if your machine is not connected to your
computer, you can print photos directly from
digital camera media or USB Flash Memory
drive. (See How to print from a memory card
or USB Flash memory drive on page 83.)
Scanning to a memory card or
USB Flash memory drive
without a PC
13
You can scan documents and save them
directly to a memory card or USB Flash
memory drive. (See Scan to a memory card
or USB Flash memory drive on page 89.)
Using PhotoCapture Center™
from your computer
Memory Stick ®
Memory Stick Pro™
SD, SDHC
xD-Picture Card™
22 mm or less
11 mm or less
13
You can access a memory card or USB Flash
memory drive that is inserted in the front of
the machine from your computer.
(See PhotoCapture Center™ for Windows®
or Remote Setup & PhotoCapture Center™
for Macintosh® in the Software User's Guide
on the CD-ROM.)
CompactFlash®
USB Flash memory
drive
„ miniSD™ can be used with a miniSD™
adapter.
„ microSD™ can be used with a microSD™
adapter.
„ Memory Stick Duo™ can be used with a
Memory Stick Duo™ adapter.
„ Memory Stick Pro Duo™ can be used with
a Memory Stick Pro Duo™ adapter.
„ Memory Stick Micro(M2) can be used with
a Memory Stick Micro(M2) adapter.
„ Adapters are not included with the
machine. Contact a third party supplier for
adapters.
The PhotoCapture Center™ feature lets you
print digital photos from your digital camera at
high resolution to get photo quality printing.
80
Printing photos from a memory card or USB Flash memory drive
Memory cards or a USB Flash
memory drive folder structure
Please be aware of the following:
13
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory drive;
however, please read the points below to
avoid errors:
„ The image file extension must be .JPG
(Other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
„ PhotoCapture Center™ printing must be
performed separately from PhotoCapture
Center™ operations using the PC.
(Simultaneous operation is not available.)
„ IBM Microdrive™ is not compatible with
the machine.
„ The machine can read up to 999 files on a
memory card or USB Flash memory drive.
„ CompactFlash® Type II is not supported.
„ This product supports xD-Picture Card™
Type M / Type M+ / Type H (Large
Capacity).
„ This product supports SDHC.
„ The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 85.)
„ When printing Print Index or Print Images,
the PhotoCapture Center™ will print all
the valid images, even if one or more
images have been corrupted. Corrupted
images will not be printed.
„ (memory card users)
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
„ (USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
13
81
Chapter 13
Getting started
The Photo Capture key indications
13
Firmly put a memory card or USB Flash
memory drive into the correct slot.
„ Photo Capture light is on, the memory
card or USB Flash memory drive is
correctly inserted.
1
2 3 4 5
1
USB Flash memory drive
2
CompactFlash®
3
SD, SDHC
4
Memory Stick®, Memory Stick Pro™
5
xD-Picture Card™
CAUTION
The USB direct interface supports only a
USB Flash memory drive, a PictBridge
compatible camera, or a digital camera that
uses the USB mass storage standard. Any
other USB devices are not supported.
„ Photo Capture light is off, the memory
card or USB Flash memory drive is not
correctly inserted.
„ Photo Capture light is blinking, the
memory card or USB Flash memory drive
is being read or written to.
CAUTION
DO NOT unplug the power cord or remove
the memory card or USB Flash memory
drive from the media drive (slot) or USB
direct interface while the machine is
reading or writing to the memory card or
USB Flash memory drive (the
Photo Capture key is blinking). You will
lose your data or damage the card.
The machine can only read one device at a
time so do not put more than one device in
the slots.
82
Printing photos from a memory card or USB Flash memory drive
How to print from a
memory card or USB
Flash memory drive
Print Index (Thumbnails)
13
13
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
Before printing a photo you must first print a
thumbnail index to choose the number of the
photo you want to print. Follow the
instructions below to start printing directly
from your memory card or USB Flash
memory drive:
a
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot. For example, the LCD will
show the following message:
The PhotoCapture Center™ uses these
numbers to identify each picture. You can
print a thumbnail page to show all the pictures
on the memory card or USB Flash memory
drive.
SD Card Active
Press PhotoCa...
b
Press Photo Capture. For DPOF
printing, see DPOF printing on page 85.
c
Press a or b to choose Print Index.
Press OK.
d
e
f
g
Press Colour Start to start printing the
index sheet. Make a note of the image
number you want to print. See Print
Index (Thumbnails) on page 83.
To print images press a or b to choose
Print Images in c and then press
OK. (See Printing Images on page 84.)
Enter the image number and press OK.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
Press
(Photo Capture).
b
Press a or b to choose Print Index.
Press OK.
c
Press a or b to choose
6 Images/Line or 5 Images/Line.
Press OK.
Press Colour Start to start printing.
13
5 Images/Line
6 Images/Line
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
83
Chapter 13
d
e
f
d
Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
Enter & OK Key
No.:
Press a or b to choose the paper size
you are using, Letter or A4.
Press OK.
Note
Press Colour Start to print.
Printing Images
13
Before you can print an individual image, you
have to know the image number.
a
b
Make sure you have put the memory
card or USB Flash memory drive in the
correct slot.
c
• Multiple numbers can be entered by using
the OK key to separate numbers. For
example 1, OK, 3, OK, 6 would print
images 1, 3 and 6.
The # key can be used to print a range of
numbers, for example 1, #, 5 would print
all images from 1 to 5.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
e
(Photo Capture).
Press a or b to choose Print Images.
Press OK.
Note
If your memory card contains valid
DPOF information, the LCD will show
DPOF Print:Yes. See DPOF printing
on page 85.
Do one of the following:
„ After you have chosen the images
you want to print, press OK to
choose your settings. Go to f.
Print the index first. (See Print Index
(Thumbnails) on page 83.)
Press
Enter the image number that you want to
print from the thumbnail index.
Press OK.
„ If you have already chosen your
settings, press Colour Start.
f
Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
g
Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
Press OK.
„ If you choose Letter or A4, go to h.
„ If you choose another size, go to i.
„ If you have finished choosing
settings, press Colour Start.
84
Printing photos from a memory card or USB Flash memory drive
h
i
Press a or b to choose the print size,
8 x 10cm, 9 x 13cm, 10 x 15cm,
13 x 18cm, 15 x 20cm or
Max. Size.
Press OK.
Do one of the following:
„ To choose the number of copies go
to j.
„ If you have finished choosing
settings, press Colour Start.
j
Enter the number of copies you want.
Press OK.
k
Press Colour Start to print.
The printing positions when using A4 are
shown below.
1
8 x 10cm
2
9 x 13cm
3
10 x 15cm
DPOF printing
13
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When the memory card (CompactFlash®,
Memory Stick®, Memory Stick Pro™, SD,
SDHC or xD-Picture Card™) with DPOF
information is put into your machine, you can
print the chosen image easily.
a
Firmly insert the memory cards into the
correct slot.
SD Card Active
Press PhotoCa...
Press
4
13 x 18cm
5
15 x 20cm
6
Max. Size
(Photo Capture).
b
Press a or b to choose Print Images.
Press OK.
c
If there is a DPOF file on the card, the
LCD will show:
Select ab & OK
DPOF Print:Yes e
The DPOF file on the memory card must
be in a valid DPOF format.
d
Press a or b to choose
DPOF Print:Yes. Press OK.
e
Press a or b to choose the type of paper
you are using, Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
85
13
Chapter 13
f
Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
Press OK.
PhotoCapture Center™
print settings
„ If you chose Letter or A4, go to g.
These settings will remain until you change
them again.
„ If you chose another size, go to h.
g
h
Press a or b to choose the print size,
8 x 10cm, 9 x 13cm, 10 x 15cm,
13 x 18cm, 15 x 20cm or
Max. Size.
Press OK.
Print speed and quality
a
b
Press Menu, 4, 1.
c
Press Stop/Exit.
Press Colour Start to print.
Note
An invalid DPOF file error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem.
For instructions on how to delete or
recreate the print order, refer to your
camera manufacturer’s support website or
accompanying documentation.
86
13
13
Press a or b to choose Normal or
Photo.
Press OK.
Paper Options
Paper Type
a
b
Press Menu, 4, 2.
c
Press Stop/Exit.
Press a or b to choose Plain Paper,
Inkjet Paper, Brother BP71 or
Other Glossy.
Press OK.
13
13
Printing photos from a memory card or USB Flash memory drive
Paper and print size
a
b
c
13
Press Menu, 4, 3.
Press a or b to choose the paper size
you are using, Letter, A4, 10x15cm or
13x18cm.
Press OK.
If you chose Letter or A4, press a or b to
choose the print size you are using,
8 x 10cm, 9 x 13cm, 10 x 15cm,
13 x 18cm , 15 x 20cm or
Max. Size.
Press OK.
Adjusting Colour
Enhancement
You can turn on the colour enhancement
feature to print more vivid images. Printing
time will be slower.
a
b
Press Menu, 4, 4.
c
Press a or b to choose 1.Brightness,
2.Contrast, 3.White Balance,
4.Sharpness or 5.Color Density.
Press OK.
d
Press a or b to adjust the degree of the
setting.
Press OK.
e
Press Stop/Exit.
Example: Printed Position for A4 paper
1
2
3
8 x 10cm
9 x 13cm
10 x 15cm
13
Press a or b to choose On or Off.
Press OK.
If you chose Off, then go to step e.
Note
4
5
6
13 x 18cm
15 x 20cm
Max. Size
d
Press Stop/Exit.
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other colour. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Colour Density
This setting adjusts the total amount of
colour in the image. You can increase or
decrease the amount of colour in an
image to improve a washed out or weak
picture.
87
13
Chapter 13
Cropping
13
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will be automatically cropped.
c
Press a or b to choose Off (or On).
Press OK.
Press Menu, 4, 7.
c
Press Stop/Exit.
Borderless printing
The DPOF setting on your camera must
be turned off to use Date Print feature.
13
13
13
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a
b
Press Menu, 4, 6.
c
Press Stop/Exit.
Press a or b to choose Off (or On).
Press OK.
Press a or b to choose On (or Off).
Press OK.
Note
Press Stop/Exit.
Cropping: Off
88
a
b
Press Menu, 4, 5.
Cropping: On
13
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
The default setting is On. If you want to print
the whole image, turn this setting to Off.
If you are also using the Borderless setting,
turn Borderless to Off. (See Borderless
printing on page 88.)
a
b
Date Print
Printing photos from a memory card or USB Flash memory drive
Scan to a memory card
or USB Flash memory
drive
d
Quality
Selectable File
Format
Color 150 dpi
JPEG / PDF
Color 300 dpi
JPEG / PDF
Color 600 dpi
JPEG / PDF
B/W 200x100 dpi
TIFF / PDF
B/W 200 dpi
TIFF / PDF
a
„ To change the quality press OK and
go to step e.
13
You can scan monochrome and colour
documents onto a memory card or USB Flash
memory drive. Monochrome documents will
be stored in PDF (*.PDF) or TIFF (*.TIF) file
formats. Colour documents may be stored in
PDF (*.PDF) or JPEG (*.JPG) file formats.
The default setting is Color 150 dpi and
the default file format is PDF. The machine
automatically creates file names based on
the current date. For example, the fifth image
scanned on July 1, 2009 would be named
01070905.PDF. You can change the colour
and quality.
Press a or b to choose
Scan to Media.
Do one of the following:
„ To start scanning press Mono Start
or Colour Start.
e
Press a or b to choose the quality, and
then press OK.
Do one of the following.
„ To change the file type, go to step f.
„ To start scanning press Mono Start
or Colour Start.
f
Press a or b to choose the file type,
choose one of the options below:
„ To change the file name press OK
and go to step g.
„ To start scanning press Mono Start
or Colour Start.
g
The file name is set automatically.
However, you can set a name of your
choice using the dial pad. You can only
change the first 6 digits. Press
Mono Start or Colour Start.
Insert a CompactFlash®, Memory
Stick®, Memory Stick Pro™, SD, SDHC,
xD-Picture Card™ or USB Flash
memory drive into your machine.
CAUTION
13
DO NOT take out the memory card or USB
Flash memory drive while Photo Capture
is blinking to avoid damaging the card, USB
Flash memory drive or data stored on the
card.
b
Load your document.
c
Press
(Scan).
89
Chapter 13
Changing the image quality
a
b
c
Press Menu, 4, 0, 1.
c
13
„ Hub is Unusable.
This message will appear if a Hub or USB
Flash memory drive with a Hub has been
put into the USB direct interface.
Press Stop/Exit.
„ Media Error
13
Press Menu, 4, 0, 2.
Press a or b to choose TIFF or PDF.
Press OK.
This message will appear if you put in a
memory card that is either bad or not
formatted, or when there is a problem with
the media drive. To clear this error, take
out the memory card.
„ No File
Press Stop/Exit.
Changing the colour file
format
Understanding the
Error Messages
Once you are familiar with the types of errors
that can occur while you are using
PhotoCapture Center™, you can easily
identify and troubleshoot any problems.
Press a or b to choose
B/W 200x100 dpi, B/W 200 dpi,
Color 150 dpi, Color 300 dpi or
Color 600 dpi.
Press OK.
Changing the monochrome
file format
a
b
13
This message will appear if you try to
access a memory card or USB Flash
memory drive in the drive (slot) that does
not contain a .JPG file.
13
„ Out of Memory
a
b
c
Press Menu, 4, 0, 3.
Press a or b to choose PDF or JPEG.
Press OK.
Press Stop/Exit.
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Media is Full.
This message will appear if you are trying
to save more than 999 files in a memory
card or USB Flash memory drive.
„ Unusable Device
This message will appear if a USB device
or USB Flash memory drive that is not
supported has been connected to the USB
direct interface. (For more information,
visit us at http://solutions.brother.com.)
This message will also appear if you
connect a broken device to the USB direct
interface.
90
14
Printing photos from a camera
Printing photos
directly from a
PictBridge camera
14
Setting your digital camera
14
14
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 93.)
PictBridge requirements
Paper Size
Letter, A4, 10×15cm,
Printer Settings (Default
setting) 2
Paper Type
Plain Paper,
Glossy Paper,
Inkjet Paper,
Printer Settings
Layout
Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2
14
„ The machine and the digital camera must
be connected using a suitable USB cable.
„ PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Options
(Default setting) 2
To avoid errors, remember the following
points:
„ The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
Camera Menu
Selections
DPOF setting 1
-
Print Quality
Normal, Fine,
Printer Settings
(Default setting) 2
Date Print
On, Off, Printer Settings
(Default setting) 2
1
See DPOF printing on page 92 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
14
91
Chapter 14
Settings
Options
Paper Size
10×15cm
Paper Type
Other Glossy
Layout
Borderless: On
Print Quality
Photo
Date Print
Off
b
Camera Connected
c
„ When your camera does not have any
menu selections, these settings are also
used.
„ The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images
Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
CAUTION
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
14
DPOF printing
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
Turn on the camera.
When the machine has recognized the
camera, the LCD shows the following
message:
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
14
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, Fuji Photo
Film Co. Ltd., Matsushita Electric Industrial
Co. Ltd. and Sony Corporation) created this
standard to make it easier to print images
from a digital camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
An invalid DPOF file error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem.
1
1
92
USB direct interface
For instructions on how to delete or
recreate the print order, refer to your
camera manufacturer’s support website or
accompanying documentation.
Printing photos from a camera
Printing photos
directly from a digital
camera (without
PictBridge)
Printing Images
14
Note
14
If your camera supports the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 91.)
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Note
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
1
1
b
c
USB direct interface
Turn on the camera.
Follow the steps in Printing Images
on page 84.
CAUTION
To prevent damage to your machine, do not
connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
93
14
Chapter 14
Understanding the
Error Messages
Once you are familiar with the types of errors
that can occur while you are printing from a
camera, you can easily identify and
troubleshoot any problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect a
camera which is not using the USB Mass
Storage standard. This message will also
appear if you connect a broken device to
the USB direct interface.
(For more detailed solutions see Error and
maintenance messages on page 121.)
94
14
Section V
Software
Software and Network features
V
96
15
Software and Network features
The CD-ROM includes the Software User’s
Guide for features available when connected
to a computer (for example, printing and
scanning). The guide has easy to use links
that, when clicked, will take you directly to a
particular section.
c
15
Click the heading you would like to read
from the list at the left of the window.
You can find information on these features:
„ Printing
„ Scanning
„ ControlCenter3 (for Windows®)
„
„
„
„
„
„
ControlCenter2 (for Macintosh®)
Remote Setup
Faxing from your computer
PhotoCapture Center™
Network Printing
Network Scanning
How to read the HTML User’s Guide
This is a quick reference to use the HTML
User’s Guide.
(For Windows®)
Note
If you have not installed the software, see
Viewing Documentation on page 3.
a
From the Start menu, point to Brother,
MFC-XXXX (where XXXX is your model
number) from the programs group, then
click User’s Guides in HTML format.
b
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) from the
top menu.
96
(For Macintosh®)
a
Make sure your Macintosh® is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b
c
Double-click the Documentation icon.
d
Click SOFTWARE USER’S GUIDE (or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
Double-click your language folder, and
then double-click top.html.
Section VI
Appendixes
Safety and Legal
Troubleshooting and Routine Maintenance
Menu and Features
Specifications
Glossary
VI
98
113
139
150
164
A
Safety and Legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a telephone socket and a standard grounded electrical socket. Choose a
location where the temperature remains between 10° C and 35° C.
WARNING
DO NOT put the machine near heaters, air conditioners, refrigerators, medical equipment,
chemicals or water.
DO NOT connect your machine to electrical sockets on the same circuit as large appliances or
other equipment that might disrupt the power supply.
CAUTION
• Avoid placing your machine in a high-traffic area.
• Avoid placing your machine on a carpet.
• DO NOT expose the machine to direct sunlight, excessive heat, moisture, or dust.
• DO NOT connect your machine to electrical sockets controlled by wall switches or automatic
timers.
• Disruption of power can wipe out information in the machine's memory.
• Avoid interference sources, such as other cordless telephone systems or speakers.
• DO NOT tip the machine, or place it on any tilted surface. Doing this may cause ink spillage
and internal damage to your machine.
98
A
A
Safety and Legal
To use the machine safely
A
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the telephone line cord first and then the power cord
from the electrical socket. Doing this will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
DO NOT pull on the middle of the AC power cord. Doing this might cause an electrical shock.
DO NOT put your hands on the edge of the machine under the document cover or the scanner
cover. Doing this may cause injury.
99
DO NOT put your hands on the edge of the paper tray under the paper tray cover. Doing this
may cause injury.
DO NOT touch the area shaded in the illustration. Doing this may cause injury.
When moving the machine you must lift it from the base, by placing a hand at each side of the
unit as shown in the illustration. DO NOT carry the machine by holding the scanner cover or the
Jam Clear Cover.
100
Safety and Legal
DO NOT use flammable substances, any type of spray, liquid or aerosol cleaners to clean the
inside or outside of the machine. Doing this may cause a fire or electrical shock.
If the machine becomes hot, releases smoke, or generates any strong smells, immediately
unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer
Service.
If metal objects, water or other liquids get inside the machine, immediately unplug the machine
from the electrical socket. Call your Brother dealer or Brother Customer Service.
Use caution when installing or modifying telephone lines. Never touch telephone wires or
terminals that are not insulated unless the telephone line has been unplugged at the wall socket.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in
a wet location.
This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must unplug the power cord from the electrical socket to shut off the power
completely.
This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact a
qualified electrician.
101
A
Always make sure the plug is fully inserted.
DO NOT use the machine if the power cord is frayed or damaged, doing so may cause a fire.
When using your telephone equipment, basic safety precautions should always be followed to
reduce the risk of fire, electric shock and injury to people, including the following:
1 DO NOT use this product near water, for example, near a bath tub, wash bowl, kitchen sink
or washing machine, in a wet basement or near a swimming pool.
2 Avoid using this product during an electrical storm. There may be a remote risk of electric
shock from lightning.
3 DO NOT attempt to operate the machine during an electrical storm or gas leak.
4 DO NOT dispose of batteries in a fire. They may explode. Check with local codes for possible
special disposal instructions.
IMPORTANT-For Your Safety
To ensure safe operation the two-pin plug or the three-pin plug supplied must be inserted only into
a standard two-pin power point or three-pin power point which is effectively grounded through the
normal household wiring.
Extension cords used with the equipment must be two-condoctor or three-conductor and be
correctly wired to provide connection to ground. Incorrectly wired extension cords are a major
cause of fatalities.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and
that the installation is completely safe. For your safety, if in any doubt about the effective
grounding of the power, consult a qualified electrician.
Disconnect device
This product must be installed near an electrical socket that is easily accessible. In case of
emergencies, you must disconnect the power cord from the electrical socket to shut off power
completely.
102
A
Safety and Legal
LAN connection
A
A
CAUTION
DO NOT connect this product to a LAN connection that is subject to over-voltages.
Radio interference
A
This product complies with EN55022 (CISPR Publication 22) /Class B. When connecting the
machine to a computer, ensure that you use a USB cable which does not exceed 2.0 m in length.
International ENERGY STAR® Compliance Statement
A
The purpose of the International ENERGY STAR® Program is to promote the development and
popularization of energy-efficient office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets
the ENERGY STAR® guidelines for energy efficiency.
103
Important Information for Australia
Important safety instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not use this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin.
This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to
insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat
the purpose of the grounded plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
12 Do not touch a document during printing.
13 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
14 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
15 Wait until pages have exited the machine before picking them up.
104
A
A
Safety and Legal
16 Unplug this product from the electrical socket and refer servicing to Authorized Service
Personnel under the following conditions:
A
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
17 Small metallic objects such as pins and staples may be attracted to the phone’s earpiece.
105
Important Information for New Zealand
Important Safety Instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a different make or model, nor does it imply that any
product is compatible with all of Telecom’s network services.
6 This equipment does not fully meet Telecom’s impedance requirements. Performance
limitations may occur when used in conjunction with some parts of the network. Telecom will
accept no responsibility should difficulties arise in such circumstances.
7 If a charge for local calls is acceptable, the “Dial Button” should not be used for local calls. Only
the 7-digits of the local number should be dialled from your telephone. Do not dial the area
code digit or the “0 ” prefix.
8 This equipment shall not be set to make automatic calls to the Telecom ‘111 ’ Emergency
Service.
9 This equipment should not be used under any circumstances which may constitute a nuisance
to other Telecom customers.
10 Not all telephones will respond to incoming ringing when connected to the extension socket.
11 The answer delay setting of this equipment shall not be set to less than the default setting as
this will destroy Caller ID information.
12 All persons using this device for recording telephone conversations shall comply with New
Zealand law. This requires that at least one party to the conversation is to be aware that it is
being recorded. In addition, the Principles enumerated in the Privacy Act 1993 shall be
complied with in respect to the nature of the personal information collected, the purpose for its
collection, how it is to be used and what it disclosed to any other party.
13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing
serious damage to the product.
14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should not be placed in a built-in installation unless proper ventilation
is provided.
106
A
A
Safety and Legal
15 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
16 This product is equipped with a 3-wire earthed plug. This plug will fit into only an earthed
socket. This is a safety feature. If you are unable to insert the plug into the outlet, contact your
electrician to replace your obsolete socket. Do not defeat the purpose of an earthed plug.
17 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
18 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
19 Do not touch a document during printing.
20 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in a risk of fire or electric shock. Never
spill liquid of any kind on the product.
21 Do not attempt to service this product yourself, because opening or removing covers may
expose you to dangerous voltage points and/or other risks. Refer all servicing to service
personnel.
22 Unplug this product from the mains power and telephone line sockets, and refer servicing to
qualified Service Personnel under the following conditions:
„ If the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
23 This unit will only work in conjunction with a tone signalling (DTMF) telephone, but some
telephones are not compatible. Since noise or speech from the telephone can upset dialling
from this unit, errors may result if the devices are used together in other than quiet conditions.
24 Where it is necessary to dial prefix digits, such as a Caller Display override code (“0196 ” or
“0197 ”), this unit will have to be used in conjunction with an associated tone signalling (DTMF)
telephone.
25 Note that some telephones are not compatible with this unit and dialling errors may result if the
two devices are used together in other than quiet conditions. The Telecom Faults Service is
not to be called should such problems arise. In such cases, it is recommended that the prefix
and wanted number are dialled manually.
26 This equipment may not provide for the effective hand-over of a call to another device
connected to the same line.
107
A
27 This equipment is not capable, under all operating conditions, of correct operation at the higher
speeds for which it is designed. Telecom will accept no responsibility should difficulties arise
in such circumstances. This condition typically applies to 56 kbit/s modems and facsimile
machines operating at >14.4 kbit/s.
28 When using the Caller Line Identification incorporated in this device, verify the integrity of the
recorded digits prior to dialling.
29 Some parameters required for compliance with Telecom’s Telepermit requirements are
dependent on the equipment (PC) associated with this device. The associated equipment shall
be set to operate within the following limits for compliance with Telecom’s Specifications:
„ There shall be no more than 10 call attempts to the same number within any 30 minute
period for any single manual call initiation.
„ The equipment shall go on-hook for a period of not less than 30 seconds between the end
of one attempt and the beginning of the next call attempt.
„ Automatic calls to different numbers are spaced such that there is not less than 5 seconds
between the end of one call attempt and the beginning of another.
„ Equipment shall be set to ensure that calls are answered within 3 and 30 seconds of the
receipt of ringing.
30 In the event of any problem with this device, it is to be disconnected, and a CPE item connected
to one of its terminal ports may be connected directly in its place.
The user should then arrange for the product to be repaired. Should the matter be reported to
Telecom as a wiring fault and the fault is proven to be due to this product, a call out charge will
be incurred by the customer.
31 The Caller ID telephone numbers that are displayed and stored in this equipment include the
caller’s area code but not the toll access “0” prefix. When calling back it is necessary to add a
“0” to the telephone number, or if the telephone number is a local number, omit the area code
digit. If the toll services of a service provider other than Telecom are being used then a toll
charge may be incurred if the “0” prefix toll access code and area code are used.
108
Safety and Legal
Important Information for Some Countries
A
A
Important Safety Instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning the outside of the machine and the
scanner glass. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product near water.
6 Do not place this product on an unstable cart, stand, or table. The product may drop, causing
serious damage to the product.
7 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or on a radiator
or heater. This product should never be placed in a built-in installation unless proper ventilation
is provided.
8 This product should be connected to an AC power source within the range indicated on the
rating label. Do NOT connect it to a DC power source. If you are not sure, contact a qualified
electrician.
9 This product is equipped with a 2-wire grounding type plug or a 3-wire grounding type plug
(Only for Singapore, Malaysia, Hong Kong and India), a plug having two or three pins. This
plug will only fit into only a grounding-type power outlet. This is a safety feature. If you are
unable to insert the plug into the outlet, contact your electrician to replace your obsolete outlet.
Do not defeat the purpose of the grounding-type plug.
10 Do not place anything on top of the power cord including this machine. Do not allow the power
cord to be stepped on.
11 If an extension cord is used with this product, make sure that the total ampere ratings on the
products plugged into the extension cord do not exceed the extension cord ampere rating.
12 Do not place anything in front of the machine that will block received faxes. Do not place
anything in the path of received faxes.
13 Do not touch a document during printing.
14 Never push objects of any kind into this product through cabinet slots, since they may touch
dangerous voltage points or short out parts resulting in the risk of fire or electric shock. Never
spill liquid of any kind on the product.
15 Do not attempt to service this product yourself, as opening or removing covers may expose
you to dangerous voltage points and/or other risks, and may void your warranty. Please refer
all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has
been included for your convenience, or you may contact the Brother Dealer for Service.
109
16 Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel
under the following conditions:
„ If the power cord is damaged or frayed.
„ If the product has been spilled by liquid.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Improper
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the cabinet has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
17 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
WARNING
For protection against the risk of electrical shock, always disconnect all cables from the wall
outlet before servicing, modifying or installing the equipment.
This equipment may not be used on coin service lines provided by the telephone company or
connected to party lines.
Brother cannot accept any financial or other responsibilities that may be the result of your use
of this information, including direct, special or consequential damages. There are no warranties
extended or granted by this document.
110
Safety and Legal
Legal limitations for copying
A
It is an offence to make reproductions of certain items or documents with the intent to commit
fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you
check with relevant legal authorities if in doubt about a particular item or document.
The following are examples of documents which may not be copied:
„ Money
„ Bonds or other certificates of debt
„ Certificates of Deposit
„ Armed Forces Service or Draft papers.
„ Passports
„ Postage Stamps (cancelled or uncancelled)
„ Immigration Papers
„ Welfare documents
„ Cheques or Drafts drawn by Governmental Agencies
„ Identification Documents, badges or insignias
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair
dealing’. Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
Licenses and Certificates of Title to motor vehicles may not be copied under certain
state/provincial laws.
111
A
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
© 2008 Brother Industries, Ltd. All rights reserved.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Microsoft, Windows and Windows Server are registered trademarks of Microsoft Corporation in
the United States and/or other countries.
Macintosh and TrueType are registered trademarks of Apple Inc.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Presto! PageManager is a registered trademark of NewSoft Technology Corporation.
Microdrive is a trademark of International Business Machines Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
xD-Picture Card is a trademark of Fujifilm Co. Ltd., Toshiba Corporation and Olympus Optical Co.
Ltd.
PictBridge is a trademark.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and MagicGate are trademarks of
Sony Corporation.
FaceFilter Studio is a trademark of Reallusion, Inc.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User's Guide are registered
trademarks of their respective companies.
112
A
B
Troubleshooting and Routine
Maintenance
B
Troubleshooting
B
B
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.
If you are having difficulty with your machine
B
Printing
Difficulty
Suggestions
No printout
Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
Make sure the machine is plugged in and not in Power Save mode.
Check to see if the LCD is showing an error message. (See Error and
maintenance messages on page 121.)
If the LCD says Cannot Print and Replace XX Ink (where XX is an
abbreviation of the empty colour), see Replacing the ink cartridges on page 129.
Check that the correct printer driver has been installed and chosen.
Make sure the machine is online. Click Start and then Printers and Faxes.
Choose ‘Brother MFC-XXXX (where XXXX is your model name)’, and make sure
that ‘Use Printer Offline’ is unchecked.
When you choose the Print Odd Pages and Print Even Pages settings, you may
see a printing error message on your computer, as the machine pauses during the
printing process. The error message will disappear after the machine re -starts
printing.
Poor print quality
Check the print quality. (See Checking the print quality on page 135.)
Make sure that the Printer Driver or Paper Type setting in the menu matches the
type of paper you are using. (See Printing in the Software User's Guide on the
CD-ROM and Paper Type on page 21.)
Make sure that your ink cartridges are fresh. The following may cause ink to clog:
„ The expiration date written on the cartridge package has passed. (Cartridges
stay usable for up to two years if kept in their original packaging.)
„ The ink cartridge was in your machine over six months.
„ The ink cartridge may not have been stored correctly before use.
Make sure you are using Brother Original Innobella™ ink.
Try using the recommended types of paper. (See Acceptable paper and other print
media on page 13.)
The recommended environment for your machine is between 20° C to 33° C.
113
Printing (continued)
Difficulty
Suggestions
White horizontal lines appear in text
or graphics.
Clean the print head. (See Cleaning the print head on page 134.)
Make sure you are using Brother Original Innobella™ ink.
Try using the recommended types of paper. (See Acceptable paper and other print
media on page 13.)
The machine prints blank pages.
Clean the print head. (See Cleaning the print head on page 134.)
Make sure you are using Brother Original Innobella™ ink.
Characters and lines are stacked.
Check the printing alignment. (See Checking the print alignment on page 136.)
Printed text or images are skewed.
Make sure the paper is loaded correctly in the paper tray and the paper side
guides are adjusted correctly. (See Loading paper and other print media
on page 8.)
Make sure the Jam Clear Cover is set properly.
Smudged stain at the top center of
the printed page.
Make sure the paper is not too thick or curled. (See Acceptable paper and other
print media on page 13.)
Make sure the paper is not curled when you print on the back side of the paper
with the Print Odd Pages and Print Even Pages settings.
Printing appears dirty or ink seems
to run.
Make sure you are using the recommended types of paper. (See Acceptable
paper and other print media on page 13.) Don't handle the paper until the ink is
dry.
Make sure you are using Brother Original Innobella™ ink.
If you are using photo paper, make sure that you have set the correct paper type.
If you are printing a photo from your PC, set the Media Type in the Basic tab of
the printer driver.
Stains appear on the reverse side
or at the bottom of the page.
Make sure the printer platen is not dirty with ink. (See Cleaning the machine printer
platen on page 133.)
Make sure you are using Brother Original Innobella™ ink.
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 8.)
The machine prints dense lines on
the page.
Check Reverse Order in the Basic tab of the printer driver.
The printouts are wrinkled.
In the printer driver Advanced tab, click Colour Settings, and uncheck
Bi-Directional Printing for Windows® or Bi-Directional Printing for Macintosh®.
Make sure you are using Brother Original Innobella™ ink.
Cannot perform ‘Page Layout’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
Print speed is too slow.
Try changing the printer driver setting. The highest resolution needs longer data
processing, sending and printing time. Try the other quality settings in the printer
driver Advanced tab. Also, click Colour Settings, and make sure you uncheck
Colour Enhancement.
Turn the borderless feature off. Borderless printing is slower than normal printing.
(See Printing for Windows® or Printing and Faxing for Macintosh® in the Software
User's Guide on the CD-ROM.)
114
Troubleshooting and Routine Maintenance
Printing (continued)
Difficulty
Suggestions
Photo paper does not feed
properly.
When you print on Brother photo paper, load the instruction sheet included with
the photo paper in the paper tray first, and then put the photo paper on top of the
instruction sheet.
Clean the paper pick-up roller. (See Cleaning the paper pick-up roller
on page 134.)
Machine feeds multiple pages
Make sure the paper is loaded correctly in the paper tray. (See Loading paper and
other print media on page 8.)
Check that more than two types of paper are not loaded in the paper tray at any
one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See Loading paper and other
print media on page 8.)
Machine does not print from Adobe
Illustrator.
Try to reduce the print resolution. (See Printing for Windows® or Printing and
Faxing for Macintosh® in the Software User's Guide on the CD-ROM.)
Printing Received Faxes
Difficulty
Suggestions
Condensed print and white streaks
across the page or the top and
bottom of sentences are cut off.
You probably had a bad connection, with static or interference on the telephone
line. Ask the other party to send the fax again.
Vertical black lines when receiving.
The sender's scanner may be dirty. Ask the sender to make a copy to see if the
problem is with the sending machine. Try receiving from another fax machine.
Received colour fax prints only in
black & white.
Replace any colour ink cartridges that are empty or nearly empty, and then ask
the other person to send the colour fax again. (See Replacing the ink cartridges
on page 129.)
Left and Right margins are cut off or
a single page is printed on two
pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax on page 38.)
Telephone Line or Connections
Difficulty
Suggestions
Dialling does not work. (No dial
tone)
Check that the machine is plugged in and switched on.
Check the line cord connection.
(Not available in New Zealand)
Change the Tone/Pulse setting. (See Quick Setup Guide.)
Lift the external telephone’s handset, (or the machine’s handset or cordless
handset if available), and then dial the number to send a manual fax. Wait to hear
fax receiving tones before pressing Mono Start or Colour Start.
The machine does not answer
when called.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 35.) Check for a dial tone. If possible, call your machine
to hear it answer. If there is still no answer, check the telephone line cord
connection. If there is no ringing when you call your machine, ask your telephone
company to check the line.
115
B
Receiving Faxes
Difficulty
Suggestions
Cannot receive a fax
Check the line cord connection.
Make sure the machine is in the correct receiving mode for your setup. (See
Receive modes on page 35.)
If you often have interference on the telephone line, try changing the menu setting
of Compatibility to Basic(for VoIP). (See Telephone line interference
on page 120.)
Sending Faxes
Difficulty
Suggestions
Cannot send a fax
Check the line cord connection.
Make sure that the Fax
key is illuminated. (See Entering Fax mode
on page 28.)
Ask the other party to check that the receiving machine has paper.
Print the Transmission Verification Report and check for an error. (See Reports
on page 66.)
Transmission Verification Report
says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the fax again.
If you send a PC FAX message and get ‘Result:ERROR’ on the Transmission
Verification Report, your machine may be out of memory. To gain extra memory,
you can turn off Fax Storage (see Turning off Remote Fax Options on page 60),
print fax messages in memory (see Printing a fax from the memory on page 39) or
cancel a Delayed Fax or Polling Job (see Checking and cancelling waiting jobs
on page 33). If the problem continues, ask the telephone company to check your
telephone line.
If you often get transmission errors due to possible interference on the telephone
line, try changing the menu setting of Compatibility to Basic(for VoIP). (See
Telephone line interference on page 120.)
Poor fax send quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check your
machine's scanner operation. If the copy quality is not good, clean the scanner.
(See Cleaning the scanner glass on page 133.)
Vertical black lines when sending.
If the copy you made shows the same problem, clean the scanner. (See Cleaning
the scanner glass on page 133.)
Handling Incoming Calls
Difficulty
Suggestions
The machine ‘Hears’ a voice as a
CNG Tone.
If Fax Detect is set to On, your machine is more sensitive to sounds. It may
mistakenly interpret certain voices or music on the line as a fax machine calling
and respond with fax receiving tones. Deactivate the machine by pressing
Stop/Exit. Try avoiding this problem by turning Fax Detect to Off. (See Fax Detect
on page 38.)
Sending a fax call to the machine.
If you answered at the machine, press Mono Start and hang up at once. If you
answered on an extension telephone, press your Remote Activation Code (default
setting is l51 (l91 for New Zealand)). If you answer on an external telephone
(connected to the EXT jack), press Start to receive the fax. When your machine
answers, hang up.
116
Troubleshooting and Routine Maintenance
Handling Incoming Calls (continued)
Difficulty
Suggestions
Custom features on a single line.
If you have Call Waiting, Call Waiting/Caller ID, an alarm system or any other
custom feature on a single telephone line with your machine, it may create a
problem sending or receiving faxes.
For example: If you subscribe to Call Waiting or some other custom service and
its signal comes through the line while your machine is sending or receiving a fax,
the signal can temporarily interrupt or disrupt the faxes. Brother's ECM (Error
Correction Mode) feature should help overcome this problem. This condition is
related to the telephone system industry and is common to all devices that send
and receive information on a single, shared line with custom features. If avoiding
a slight interruption is crucial to your business, a separate telephone line with no
custom features is recommended.
Menu Setting Difficulties
Difficulty
The machine beeps when you try to
access the Setup Send or Setup
Receive menu.
Suggestions
If the Fax
key is not illuminated, press it to turn on Fax mode. The Setup
Send or Setup Receive setting is available only when the machine is in Fax mode.
Copying Difficulties
Difficulty
Cannot make a copy
Suggestions
Make sure that the Copy
key is illuminated. (See Entering Copy mode
on page 72.)
Vertical streaks appear on copies
If you see vertical streaks on copies, clean the scanner. (See Cleaning the
scanner glass on page 133.)
Poor copy results when using the
ADF
Try using the scanner glass. (See Using the scanner glass on page 18.)
Vertical black line appears in
copies
Vertical black lines or streaks on copies are typically caused by dirt or correction
fluid on the glass strip. Clean the glass strip and scanner glass and the white bar
and white plastic above them. (See Cleaning the scanner glass on page 133.)
Fit to Page does not work properly.
Make sure that the document is not skewed on the scanner glass.
Scanning Difficulties
Difficulty
Suggestions
TWAIN/WIA errors appear when
starting to scan.
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
PaperPort™ 11SE with OCR, click File, Scan or Get Photo and click Select to
choose the Brother TWAIN/WIA driver.
(Hong Kong users only)
Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In
Presto!® PageManager® with OCR, click File, Select Source and choose the
Brother TWAIN/WIA driver.
OCR does not work.
Try increasing the scanner resolution.
Poor scanning results when using
the ADF.
Try using the scanner glass. (See Using the scanner glass on page 18.)
117
B
Software Difficulties
Difficulty
Suggestions
Cannot install software or print
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
Cannot print images from
FaceFilter Studio.
To use FaceFilter Studio, you must install the FaceFilter Studio application from
the CD-ROM supplied with your machine. To install FaceFilter Studio see the
Quick Setup Guide.
Also, before you start FaceFilter Studio for the first time, you must make sure your
Brother machine is turned on and connected to your computer. This will allow you
to access all the functions of FaceFilter Studio.
PhotoCapture Center™ Difficulties
Difficulty
Suggestions
Removable Disk does not work
correctly.
1
Have you installed the Windows® 2000 update? If not, do the following:
1) Unplug the USB cable.
2) Install the Windows® 2000 update using one of the following methods.
„ Install MFL-Pro Suite from the CD-ROM. (See the Quick Setup
Guide.)
„ Download the latest service pack from the Microsoft Web site.
3) Wait about 1 minute after you restart the PC, and then connect the USB
cable.
2
Take out the memory card or USB Flash memory drive and put it back in
again.
3
If you have tried ‘Eject’ from within Windows®, take out the memory card or
USB Flash memory drive before you continue.
4
If an error message appears when you try to eject the memory card or USB
Flash memory drive, it means the card is being accessed. Wait a while and
then try again.
5
If all of the above do not work, turn off your PC and machine, and then turn
them on again. (You will have to unplug the power cord of the machine to turn
it off.)
Cannot access Removable Disk
from Desktop icon.
Make sure that you have correctly inserted the memory card or USB Flash
memory drive.
Part of my photo is missing when
printed.
Make sure that Borderless printing and Cropping are turned off. (See Borderless
printing on page 88 and Cropping on page 88.)
118
Troubleshooting and Routine Maintenance
Network Difficulties
Difficulty
Suggestions
Cannot print over the Network.
Make sure that your machine is powered on and is online and in Ready mode.
Print a Network Configuration list (see Reports on page 66.) and check the current
Network settings printed in this list. Reconnect the LAN cable to the hub to verify
that the cabling and network connections are good. If possible, try connecting the
machine to a different port on your hub using a different cable. If the connections
are good, the machine shows LAN Active for 2 seconds.
(If you are having Network problems, see the Network User’s Guide for more
information.)
The network scanning feature does
not work.
The network PC-Fax Receive
feature does not work.
(For Windows® users only) Firewall settings on your PC may be rejecting the
necessary network connection. Follow the instructions below to configure the
Firewall. If you are using personal Firewall software, see the User’s Guide for your
software or contact the software manufacturer.
For Windows® XP SP2 and Windows Vista® users, see Firewall settings in the
Software User’s Guide on the CD-ROM.
For Windows® XP SP1 user’s, please visit the Brother Solutions Center.
(http://solutions.brother.com)
Your computer cannot find your
machine.
<Windows® users>
Firewall settings on you PC may be rejecting the necessary network connection.
For detail, see the instruction above.
<Macintosh® users>
Re-select your machine in the Device Selector application located in Macintosh
HD/Library/Printers/Brother/Utilities/DeviceSelector or from the model list in
ControlCenter2.
119
B
Dial Tone detection
When you send a fax automatically, by
default your machine will wait for a fixed
amount of time before it starts to dial the
number. By changing the Dial Tone setting to
Detection you can make your machine dial
as soon as it detects a dial tone. This setting
can save a small amount of time when
sending a fax to many different numbers. If
you change the setting and start having
problems with dialling you should change
back to the default No Detection setting.
a
Press Menu, 0, 5.
(Menu, 0, 4 for New Zealand.)
b
Press a or b to choose Detection or
No Detection.
Press OK.
c
Press Stop/Exit.
B
Telephone line interference
If you are having problems sending or
receiving a fax due to possible interference
on the telephone line, we recommend that
you adjust the Equalization for compatibility
to reduce the modem speed for fax
operations.
a
b
Press Menu, 2, 0, 2.
c
Press Stop/Exit.
Press a or b to choose High, Normal or
Basic(for VoIP).
„ Basic(for VoIP) cuts the
modem speed to 9600 bps. Unless
interference is a recurring problem
on your telephone line, you may
prefer to use it only when needed.
„ Normal sets the modem speed at
14400 bps.
„ High increases the modem speed to
33600 bps. (default)
Press OK.
Note
When you change the compatibility to
Basic(for VoIP), the ECM feature is
only available for colour fax sending.
120
B
Troubleshooting and Routine Maintenance
Error and maintenance messages
B
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error and shows an error message. The
most common error and maintenance messages are shown below.
You can correct most errors and routine maintenance messages by yourself. If you need more
help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
Error Message
Cause
Action
B&W Print Only
One or more of the colour ink
cartridges is empty.
Replace the empty ink cartridges. (See
Replacing the ink cartridges on page 129.)
While this message appears on the
LCD, each operation works in the
following way:
„ Printing
If you click Greyscale in the
Advanced tab of the printer
driver you can use the machine
as a monochrome printer for
approximately four weeks
depending on the number of
pages you print.
„ Copying
If the paper type is set to
Plain Paper or
Inkjet Paper you can make
copies in monochrome.
„ Faxing
If the paper type is set to
Plain Paper or
Inkjet Paper the machine
will receive and print faxes in
monochrome.
If a sending machine has a
colour fax, the machine’s
‘handshake’ will ask that the fax
be sent as monochrome.
If the paper type is set to
Other Glossy or
Brother BP71, the machine will
stop all print operations. If you
unplug the machine, or take out the
empty ink cartridge, you cannot use
the machine until you change to a
new ink cartridge.
121
B
Error Message
Cause
Action
Cannot Detect
You installed a new ink too quickly
and the machine did not detect it.
Take out the new ink cartridge and re-install it
slowly until it clicks.
If you are using non Brother ink the Replace the cartridge with a Brother original
machine may not detect the ink
Innobella™ ink cartridge. If the error message
cartridge.
remains, contact your Brother dealer.
An ink cartridge is not installed
properly.
Cannot Print
Take out the new ink cartridge and re-install it
slowly until it clicks.
One or more of the ink cartridges are Replace the empty ink cartridges. (See
empty. The machine will stop all
Replacing the ink cartridges on page 129.)
print operations. While memory is
available, black & white faxes will be
stored in the memory. If a sending
machine has a colour fax, the
machine's ‘handshake’ will ask that
the fax be sent as black & white. If
the sending machine has the ability
to convert it, the colour fax will be
stored in the memory as a black &
white fax.
Clean Unable XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 125 before disconnecting
the machine so you will not lose any important
messages.
Then, disconnect the machine from the power for
several minutes, then reconnect it.
Close Ink Cover The ink cartridge cover is not
completely closed.
Comm.Error
Firmly close the ink cartridge cover until it clicks.
Poor telephone line quality caused a Try sending the fax again or try connecting the
communication error.
machine to another telephone line. If the problem
continues, call the telephone company and ask
them to check your telephone line.
Connection Fail You tried to poll a fax machine that
is not in Polled Waiting mode.
Check the other fax machine's polling setup.
Cover is Open
The scanner cover is not closed
completely.
Lift the scanner cover and then close it again.
Data Remaining
Print data is left in the machine's
memory.
Press Stop/Exit. The machine will cancel the job
and clear it from the memory. Try to print again.
Disconnected
The other person or other person's
fax machine stopped the call.
Try to send or receive again.
Document Jam
The document was not inserted or See Using the ADF on page 17.
fed correctly, or the document
See Document jam on page 126.
scanned from the ADF was too long.
High Temperature The print head is too warm.
122
Allow the machine to cool down.
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Hub is Unusable. A Hub or USB Flash memory drive A Hub or USB Flash memory drive with Hub are
with Hub has been connected to the not supported. Unplug the device from the USB
USB direct interface.
direct interface.
Init Unable XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 125 before disconnecting
the machine so you will not lose any important
messages.
Then, disconnect the machine from the power for
several minutes, then reconnect it.
One or more ink cartridges are
Order a new ink cartridge. You can continue
running out of ink. If a sending
printing until the LCD shows Cannot Print.
Ink Low Yellow
machine has a colour fax to send,
(See Replacing the ink cartridges on page 129.)
Ink Low Cyan
your machine’s ‘handshake’ will ask
Ink Low Magenta that the fax is sent as black & white.
If the sending machine has the
ability to convert it, the colour fax will
be printed at your machine as a
black & white fax.
Ink Low Black
Low Temperature The print head is too cold.
Allow the machine to warm up.
Media Error
The memory card is either
corrupted, incorrectly formatted, or
there is a problem with the memory
card.
Media is Full.
The memory card or USB flash
Your machine can only save to your memory card
memory drive you are using already or USB flash memory drive if it contains less than
contains 999 files.
999 files. Try deleting unused files to free some
space and try again.
No Caller ID
There is no incoming call history.
You have not received any calls, you
have not activated the Caller ID
feature on your machine, or you
have not subscribed to the Caller ID
service from your telephone
company.
If you want to use the Caller ID feature call your
telephone company. (See Caller ID on page 43.)
(See Caller ID on page 45.) (See Caller ID (For
Singapore and Hong Kong) on page 48.)
No Cartridge
An ink cartridge is not installed
correctly.
Take out the new ink cartridge and re-install it
slowly until it clicks. (See Replacing the ink
cartridges on page 129.)
No File
The memory card or USB Flash
memory drive in the media drive
does not contain a .JPG file.
Put the correct memory card or USB Flash
memory drive into the slot again.
Put the card firmly into the slot again to make
sure it is in the correct position. If the error
remains, check the media drive (slot) of the
machine by putting in another memory card that
you know is working.
123
B
Error Message
Cause
Action
No Paper Fed
The machine is out of paper, paper Do one of the following:
is not correctly loaded in the paper
„ Refill the paper in the paper tray, and then
tray.
press Mono Start or Colour Start.
„ Remove the paper and load it again and then
press Mono Start or Colour Start (See
Loading paper and other print media
on page 8.)
The Jam Clear Cover is not closed
correctly.
Check that the Jam Clear Cover is closed evenly
at both ends. (See Printer jam or paper jam
on page 127.)
The paper is jammed in the
machine.
See Printer jam or paper jam on page 127.
No Response/Busy The number you dialled does not
answer or is busy.
Verify the number and try again.
Not Registered
You tried to access a One Touch or Set up the One Touch or Speed Dial number.
Speed Dial number that is not
(See Storing One Touch Dial numbers
programmed.
on page 54 or Storing Speed Dial numbers
on page 55.)
Out of Memory
The machine's memory is full.
Fax sending or copy operation in progress
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
The memory card or USB Flash
Delete unused files from your memory card or
memory drive you are using does
USB Flash memory drive to make some free
not have enough free space to scan space and then try again.
the documents.
Paper Jam
Paper is jammed in the machine.
Remove the jammed paper by following the steps
in Printer jam or paper jam on page 127.
Make sure the paper length guide fits to the paper
size.
Print Unable XX The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 125 before disconnecting
the machine so you will not lose any important
messages.
Then, disconnect the machine from the power for
several minutes, then reconnect it.
Scan Unable XX
The machine has a mechanical
problem.
—OR—
A foreign object such as a clip or
ripped paper is in the machine.
Open the scanner cover and remove any foreign
objects inside the machine. If the error message
continues, see Transferring your faxes or Fax
Journal report on page 125 before disconnecting
the machine so you will not lose any important
messages.
Then, disconnect the machine from the power for
several minutes, then reconnect it.
124
Troubleshooting and Routine Maintenance
Error Message
Cause
Action
Unusable Device A broken device has been
connected to the USB direct
interface.
Unusable Device
Please
Disconnect
USB Device.
Unplug the device from the USB direct interface,
then press Power Save to turn the machine off
and then on again.
A USB device or USB Flash memory Unplug the device from the USB direct interface.
drive that is not supported has been
connected to the USB direct
interface.
B
(For more information, visit us at
http://solutions.brother.com.)
Wrong Paper
Size
Check that the machine’s Paper Size setting
matches the size of paper in the tray. (See Paper
Size on page 21.)
Paper is not the correct size.
Transferring your faxes or Fax
Journal report
If the LCD shows:
Clean Unable XX
Init Unable XX
Print Unable XX
Scan Unable XX
We recommend transferring your faxes to
another fax machine. (See Transferring faxes
to another fax machine on page 125.)
Transferring faxes to another fax
machine
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Enter
personal information (station ID) in the Quick
Setup Guide.)
a
b
Press Menu, 9, 0, 1.
Do one of the following:
„ If the LCD shows No Data, there
are no faxes left in the machine's
memory.
You can also transfer the Fax Journal report
to see if there are any faxes you need to
transfer. (See Transferring the Fax Journal
report to another fax machine on page 125.)
Press Stop/Exit.
„ If the LCD shows Enter Fax No.,
enter the fax number to which faxes
will be forwarded.
Note
If there is an error message on the
machine's LCD, after the faxes have been
transferred, disconnect the machine from
the power source for several minutes, and
then reconnect it.
B
B
c
Press Mono Start.
Transferring the Fax Journal report to
another fax machine
B
If you have not set up your Station ID, you
cannot enter fax transfer mode. (See Enter
personal information (station ID) in the Quick
Setup Guide.)
a
b
Press Menu 9, 0, 2.
c
Press Mono Start.
Enter the fax number to which the Fax
Journal report will be forwarded.
125
Transferring faxes to your PC
You can transfer the faxes from your
machine's memory to your PC.
a
b
Make sure you have installed MFL-Pro
Suite on your PC, and then turn on PC
FAX Receiving on the PC. (For details
see PC- FAX receiving for Windows® in
the Software User’s Guide on the
CD-ROM.)
Make sure you have set PC Fax
Receive on the machine. (See PC Fax
Receive on page 59.)
If faxes are in the machine’s memory
when you set up PC Fax Receive, the
LCD will ask if you want to transfer the
faxes to your PC.
c
Do one of the following:
„ To transfer all faxes to your PC,
press 1. You will be asked if you want
a backup print.
„ To exit and leave the faxes in the
memory, press 2.
d
Press Stop/Exit.
B
Document jam
Documents can jam in the ADF unit if they are
not inserted or fed properly, or if they are too
long. Follow the steps below to clear a
document jam.
Document is jammed in the top of the
ADF unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
d
e
Close the ADF cover.
Pull the jammed document up and to the
right.
Press Stop/Exit.
Note
To avoid future document jams close the
ADF cover correctly by pushing it gently in
the middle.
126
B
B
Troubleshooting and Routine Maintenance
Document is jammed inside the ADF
unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
b
B
Pull out the jammed paper (1) and press
Stop/Exit.
B
Pull the jammed document out to the
right.
1
d
e
c
Reset the machine by lifting the scanner
cover from the front of the machine and
then close it.
„ If you cannot remove the jammed
paper from the front of the machine,
or the error message still appears on
the LCD after you have removed the
jammed paper, please go to the next
step.
d
Open the Jam Clear Cover (1) at the
back of the machine. Pull the jammed
paper out of the machine.
Close the document cover.
Press Stop/Exit.
Printer jam or paper jam
B
Take out the jammed paper depending on
where it is jammed in the machine.
a
Pull the paper tray (1) out of the
machine.
1
1
e
Close the Jam Clear Cover.
Make sure the cover is closed properly.
127
f
Lift the scanner cover (1) until it locks
securely into the open position.
Make sure that there is no jammed
paper left in the corners of the machine.
g
Lift the scanner cover to release the
lock (1). Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
1
1
2
3
CAUTION
Before you unplug the machine from the
power source, you can transfer your faxes
that are stored in the memory to your PC or
another fax machine so you will not lose
any important messages. (See Transferring
your faxes or Fax Journal report
on page 125.)
Note
• If the paper is jammed under the print
head, unplug the machine from the power
source, and then move the print head to
take out the paper.
• If the print head has stopped in the right
corner as shown in the illustration, you
cannot move the print head. Press
Stop/Exit until the print head moves to the
middle. Then unplug the machine from the
power source, and take out the paper.
• If ink gets onto your skin, immediately
wash with soap and plenty of water.
128
h
Push the paper tray firmly back into the
machine. While holding the paper tray in
place, pull out the paper support until it
clicks and unfold the paper support flap.
Note
Make sure you pull out the paper support
until it clicks.
Troubleshooting and Routine Maintenance
Routine maintenance
Replacing the ink cartridges
Your machine is equipped with an ink dot
counter. The ink dot counter automatically
monitors the level of ink in each of the
4 cartridges. When the machine detects an
ink cartridge is running out of ink, the machine
will tell you with a message on the LCD.
Note
For example, when one of the ink
cartridge is nearly empty, the LCD will
display Ink low (name of colour).
You should purchase a replacement
cartridge in preparation for when the
machine indicates the colour is completely
empty.
B
B
CAUTION
Brother multifunction machines are
designed to work with ink of a particular
specification and will work to a level of
optimum performance and reliability when
used with genuine Brother Branded ink
cartridges. Brother cannot guarantee this
optimum performance and reliability if ink or
ink cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other than
genuine Brother Branded cartridges or the
refilling of empty cartridges with ink from
other sources. If damage is caused to the
print head or other parts of this machine as
a result of using other brands of ink or ink
cartridges, any repairs required as a result
may not be covered by the warranty.
When one of the ink cartridge is empty,
the LCD will display Cannot Print or
B&W Print Only.
You should only replace the actual ink
cartridge when this message Cannot
Print or B&W Print Only appears on
the LCD.
The LCD will tell you which ink cartridge is low
or needs replacing. Be sure to follow the LCD
prompts to replace the ink cartridges in the
correct order.
Even though the machine tells you that an ink
cartridge is empty, there will be a small
amount of ink left in the ink cartridge. It is
necessary to keep some ink in the ink
cartridge to prevent air from drying out and
damaging the print head assembly.
129
B
a
Open the ink cartridge cover.
If one or more ink cartridges are empty,
the LCD shows Cannot Print.
b
Press the lock release lever as shown to
release the ink cartridge indicated on
the LCD. Remove the cartridge from the
machine.
d
Turn the green knob on the protective
yellow cap clockwise until it clicks to
release the vacuum seal, then remove
the cap (1).
1
e
c
130
Open the new ink cartridge bag for the
colour shown on the LCD, and then take
out the ink cartridge.
Each colour has its own correct position.
Insert the ink cartridge in the direction of
the arrow on the label.
Troubleshooting and Routine Maintenance
f
Gently push the ink cartridge until it
clicks, and then close the ink cartridge
cover.
CAUTION
DO NOT take out ink cartridges if you do
not need to replace them. If you do so, it
may reduce the ink quantity and the
machine will not know the quantity of ink left
in the cartridge.
DO NOT touch the cartridge insertion slots.
If you do so, the ink may stain your skin.
If ink stains your skin or clothing, wash with
soap or detergent at once.
g
The machine will automatically reset the
ink dot counter.
If you mix the colours by installing an ink
cartridge in the wrong position, clean the
print head several times after correcting the
cartridge installation.
Note
• If you replaced an ink cartridge, for
example Black, the LCD may ask you to
verify that it was a brand new one
(Did You Change Blck?).
For each new cartridge you installed,
press 1 (Yes) to automatically reset the
ink dot counter for that colour. If the ink
cartridge you installed is not a brand new
one, be sure to press 2 (No).
Once you open an ink cartridge, install it in
the machine and use it up within six months
of installation. Use unopened ink cartridges
by the expiration date written on the
cartridge package.
DO NOT dismantle or tamper with the ink
cartridge, this can cause the ink to leak out
of the cartridge.
• If the LCD shows No Cartridge or
Cannot Detect after you install the ink
cartridges, check that the ink cartridges
are installed correctly.
WARNING
If ink gets in your eyes, wash them out with
water at once and call a doctor if you are
concerned.
131
B
Cleaning the outside of the
machine
d
Wipe the inside and outside of the paper
tray with a soft cloth to remove dust.
e
Close the output paper tray and put the
paper tray firmly back in the machine.
B
CAUTION
Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
DO NOT use cleaning materials that
contain ammonia.
DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
a
Pull the paper tray (1) completely out of
the machine.
1
b
Wipe the outside of the machine with a
soft cloth to remove dust.
c
Lift the output paper tray and remove
anything that is stuck inside the paper
tray.
132
B
Troubleshooting and Routine Maintenance
Cleaning the scanner glass
a
Lift the document cover (1). Clean the
scanner glass (2) and the white
plastic (3) with a soft lint-free cloth
moistened with a non-flammable glass
cleaner.
B
Cleaning the machine printer
platen
B
WARNING
B
Unplug the machine from the electrical
socket before cleaning the printer platen.
1
3
a
Lift the scanner cover until it locks
securely into the open position.
b
Clean the machine‘s printer platen (1)
and the area around it, wiping off any
scattered ink with a soft, dry lint-free
cloth.
2
b
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a soft lint-free
cloth moistened with a non-flammable
glass cleaner.
1
2
1
Note
In addition to cleaning the glass strip with
a non-flammable glass cleaner, run your
finger tip over the glass strip to see if you
can feel anything on it. If you feel dirt or
debris, clean the glass strip again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning.
133
Cleaning the paper pick-up
roller
a
Pull the paper tray completely out of the
machine.
b
Unplug the machine from the electrical
socket and open the Jam Clear
Cover (1) at the back of the machine.
Cleaning the print head
B
To maintain good print quality, the machine
will automatically clean the print head. You
can start the cleaning process manually if
there is a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics or
blank text on your printed pages. You can
clean Black only, three colours at a time
(Yellow/Cyan/Magenta), or all four colours at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
CAUTION
1
c
Clean the Paper Pick-up Roller (1) with
isopropyl alcohol on a cotton swab.
1
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
a
b
Press Ink Management.
c
Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to standby mode
automatically.
Press a or b to choose Cleaning.
Press OK.
Note
d
e
Close the Jam Clear Cover.
f
Re-connect the power cord.
134
Put the paper tray firmly back in the
machine.
If you clean the print head at least five
times and the print has not improved, try
installing a new genuine Brother Branded
replacement cartridge for each problem
colour. Try cleaning the print head again
up to five more times. If the print has not
improved call your Brother dealer.
B
Troubleshooting and Routine Maintenance
Checking the print quality
B
h
If faded or streaked colours and text appear
on your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a
b
Press Ink Management.
c
Press a or b to choose
Print Quality.
Press OK.
Press Colour Start.
The machine begins printing the Print
Quality Check Sheet.
e
Check the quality of the four colour
blocks on the sheet.
Is Quality OK?
1.Yes 2.No
f
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine starts cleaning the print
head.
i
After cleaning is finished, press
Colour Start.
The machine starts printing the Print
Quality Check Sheet again and then
returns to step e.
j
Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
colour.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call your Brother dealer.
Press a or b to choose Test Print.
Press OK.
d
Do one of the following:
„ If all lines are clear and visible,
press 1 to choose Yes, and go to
step j.
„ If you can see missing short lines as
shown below, press 2 to choose No.
OK
The LCD asks you if you want to start
cleaning.
CAUTION
DO NOT touch the print head. Touching the
print head may cause permanent damage
and may void the print head's warranty.
Poor
Note
g
The LCD asks you if the print quality is
OK for black and three colours.
Black OK?
1.Yes 2.No
Press 1 (Yes) or 2 (No).
i
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
135
B
Checking the print alignment
You may need to adjust the print alignment
after transporting the machine, if your printed
text becomes blurred or images become
faded.
a
b
c
d
Press Ink Management.
Press a or b to choose Test Print.
Press OK.
Press a or b to choose Alignment.
Press OK.
Press Mono Start or Colour Start.
The machine starts printing the
Alignment Check Sheet.
Is Alignment OK?
1.Yes 2.No
e
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
„ If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check, and go to
step h.
„ If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
f
For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
600dpi Adjust
Select Best #5
g
For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
1200dpi Adjust
Select Best #5
h
136
Press Stop/Exit.
B
Checking the ink volume
B
You can check the ink that is left in the
cartridge.
a
b
Press Ink Management.
c
Press a or b to choose the colour you
want to check.
d
Press Stop/Exit.
Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh® in the
Software User's Guide on the CD-ROM.)
Machine Information
Checking the serial number
You can see the machine’s serial number on
the LCD.
a
Press Menu, 7, 1.
Serial No.
XXXXXXXXX
b
Press Stop/Exit.
B
B
Troubleshooting and Routine Maintenance
Packing and shipping
the machine
CAUTION
B
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, damage caused to your machine
during transit is not covered by your warranty.
Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
CAUTION
It is important to allow the machine to ‘park’
the print head after a print job. Listen
carefully to the machine before unplugging
it to make sure that all mechanical noise
has stopped. Not allowing the machine to
finish this parking process may lead to print
problems and possible damage to the print
head.
a
b
Open the ink cartridge cover.
c
Install the green protective part, and
then close the ink cartridge cover.
Press the lock release lever to release
the ink cartridge and take out all the ink
cartridges. (See Replacing the ink
cartridges on page 129.)
1
2
If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either the
green protective part or the ink cartridges in
position. Shipping without them will cause
damage to your machine and may void your
warranty.
When travelling with the ink cartridges still
in the machine please keep the machine
upright as this will protect the machine from
leakage.
d
Unplug the machine from the telephone
wall socket and take the telephone line
cord out of the machine.
e
Unplug the machine from the electrical
socket.
f
Lift the scanner cover until it locks
securely into the open position. Then
unplug the interface cable from the
machine, if it is connected.
137
B
g
Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
i
Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
j
Close the carton and tape it shut.
1
2
h
138
3
Wrap the machine in the bag.
C
Menu and Features
On-screen
programming
Menu keys
C
Access the menu.
Since your programming is done on the LCD,
we have created step-by-step on-screen
instructions to help you program your
machine. All you need to do is follow the
instructions as they guide you through the
menu selections and programming options.
Go to the next menu level.
Accept an option.
Go back to the previous menu
level.
C
Delete an incorrect letter when
you need to enter text into the
machine.
Scroll through the current menu
level.
You can program your machine by using the
Menu table that begins on page 139. These
pages list the menu selections and options.
Press Menu followed by the menu numbers
to program your machine.
Memory storage
C
C
Your machine is designed to be easy to
operate with LCD on-screen programming
using the menu keys. User-friendly
programming helps you take full advantage of
all the menu selections your machine has to
offer.
Menu table
C
Go back to the previous menu
level.
C
Exit the menu.
Even if there is a power failure, you will not
lose your menu settings because they are
stored permanently. Temporary settings
(such as Contrast, Overseas mode, and so
on) will be lost. You may have to reset the
date and time.
139
To access the menu mode:
a
b
Press Menu.
Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Fax menu.
„ Press 3 for Copy menu.
„ Press 0 for Initial Setup menu.
You can scroll more quickly through
each menu level by pressing a or b for
the direction you want.
c
Press OK when that option appears on
the LCD.
The LCD will then show the next menu
level.
d
Press a or b to scroll to your next menu
selection.
e
Press OK.
When you finish setting an option, the
LCD shows Accepted.
f
Press Stop/Exit.
140
Menu and Features
Menu Table
C
The menu table will help you understand the menu selections and options that are found in the
machine's programs. The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
C
Main Menu
Submenu
1.General Setup 1.Mode Timer
Menu Selections
Options
Descriptions
Page
—
0 Sec
Sets the time to return to
Fax mode.
21
Sets the type of paper in
the paper tray.
21
Sets the size of the paper
in the paper tray.
21
30 Secs
1 Min
2 Mins*
5 Mins
Off
2.Paper Type
—
Plain Paper*
Inkjet Paper
Brother BP71
Other Glossy
Transparency
3.Paper Size
—
A4*
A5
10x15cm
Letter
Legal
The factory settings are shown in Bold with an asterisk.
141
Main Menu
Submenu
1.General Setup 4.Volume
Menu Selections
Options
Descriptions
Page
1.Ring
Off
Adjusts the ring volume.
22
(Continued)
Low
Med*
High
2.Beeper
Off
Low*
Adjusts the volume level of 22
the beeper.
Med
High
3.Speaker
Off
Low
Adjusts the speaker
volume.
22
Changes for Daylight
Savings Time mannally.
23
Med*
High
5.Daylight Save
—
On*
Off
6.P.Save Setting —
Fax Receive:On*
Customizes the
Power Save key not to
Fax Receive:Off
receive faxes in power
save mode.
7.LCD Contrast —
Light*
Dark
8.Sleep Mode
—
1 Min
2 Mins
3 Mins
20
Adjusts the contrast of the 23
LCD.
You can choose how long
the machine will remain
idle before it goes into
sleep mode.
23
Sets the number of rings
before the machine
answers in Fax Only or
Fax/Tel mode.
37
5 Mins
10 Mins*
30 Mins
60 Mins
2.Fax
1.Setup Receive 1.Ring Delay
02-10 (02*)
(In Fax mode only)
(Example for
Australia.)
2.F/T Ring Time
20 Secs
30 Secs*
40 Secs
70 Secs
(For New Zealand)
20 Secs
30 Secs*
40 Secs
55 Secs
The factory settings are shown in Bold with an asterisk.
142
Sets the F/T
37
pseudo/double-ring time in
Fax/Tel mode.
Menu and Features
Main Menu
Submenu
2.Fax
(Continued)
Options
Descriptions
Page
1.Setup Receive 3.Fax Detect
On*
38
(In Fax mode only)
Off
Receives fax messages
without pressing Start.
(Continued)
Menu Selections
4.Remote Codes
On* (l51, #51)
(l91, #91 for New
Zealand)
Off
5.Auto Reduction On*
Off
6.Polling RX
Standard
Secure
Allows you to answer all
51
calls at an extension or
external telephone and use
codes to turn the machine
on or off. You can
personalize these codes.
Cuts the size of incoming
faxes.
38
Sets up your machine to
poll another fax machine.
67
Changes the lightness or
darkness of faxes you
send.
31
Timer
2.Setup Send
1.Contrast
(In Fax mode only)
Auto*
Light
Dark
2.Fax Resolution Standard*
Fine
Sets the default resolution 31
for outgoing faxes.
S.Fine
Photo
3.Delayed Fax
—
Sets the time of day in
33
24-hour format that the
delayed faxes will be sent.
4.Batch TX
On
Combines delayed faxes to 33
the same fax number at the
same time of day into one
transmission.
Off*
5.Real Time TX
Next Fax Only
On
Sends a fax without using
the memory.
32
Sets up the document on
your machine to be
retrieved by another fax
machine.
69
Off*
6.Polled TX
Standard
Secure
7.Overseas Mode
On
Off*
0.Glass ScanSize A4*
Letter
If you are having problems 32
sending faxes overseas,
set this to on.
Adjusts the scan area of
the scanner glass to the
size of the document.
29
The factory settings are shown in Bold with an asterisk.
143
C
Main Menu
Submenu
Menu Selections
2.Fax
3.Report Setting 1.Transmission
(Continued)
Options
Descriptions
Page
On
Sets initial setup for
Transmission Verification
Report and Fax Journal.
65
On+Image
Off*
Off+Image
65
2.Journal Period Off
Every 50 Faxes*
Every 6 Hours
Every 12 Hours
Every 24 Hours
Every 2 Days
Every 7 Days
4.Remote Fax Opt 1.Forward/Store
Off*
Fax Forward
Fax Storage
PC Fax Receive
Sets the machine to
58
forward fax messages, to
store incoming faxes in the
memory (so you can
retrieve them while you are
away from your machine),
or to send faxes to your
PC.
If you choose Fax Forward
or PC Fax Receive, you
can turn on the safety
feature Backup Print.
2.Remote Access
5.Remaining Jobs
---l
You must set your own
61
code for Remote Retrieval.
3.Print Document —
Prints incoming faxes
stored in the memory.
39
—
—
Checks which jobs are in
the memory and lets you
cancel chosen jobs.
30
—
Stops unauthorized users 24
from changing the
machine’s current settings.
High*
Adjusts the equalization for 120
transmission problems.
0.Miscellaneous 1.TX Lock
2.Compatibility
Normal
Basic(for VoIP)
3.Distinctive
On
(Not available in New Off*
Zealand)
The factory settings are shown in Bold with an asterisk.
144
Use with phone company 41
distincive ringing service
47
allows you to have a voice
number and fax number on
the one phone line.
Menu and Features
Main Menu
Submenu
Menu Selections
Options
Descriptions
2.Fax
0.Miscellaneous
3.Faxability
On
(Continued)
(Continued)
(For New Zealand
only)
Off*
If you have FaxAbility from 44
Telecom, you can use this
function to store the ringing
pattern of your fax number.
And if you set in to On, you
should use the registered
number only.
4.Caller ID
Display#
Print Report
3.Copy
1.Quality
—
Fast
Normal*
Page
View or print a list of the
43
last 30 Caller IDs stored in
45
the memory.
48
Chooses the Copy
resolution for your type of
document.
73
Adjusts the brightness for
copies.
77
Adjusts the contrast for
copies.
77
Choose the print quality.
86
Choose the paper type.
86
Best
2.Brightness
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
3.Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
4.PhotoCapture 1.Print Quality
—
Normal
Photo*
2.Paper Type
—
Plain Paper
Inkjet Paper
Brother BP71
Other Glossy*
3.Paper Size
—
10x15cm*
13x18cm
Choose the paper size and 87
the print size.
The print size appears
when A4 or Letter is
A4
chosen in the Paper Size
(When A4 or Letter is menu.
chosen)
Letter
8 x 10cm
9 x 13cm
10 x 15cm
13 x 18cm
15 x 20cm
Max. Size*
The factory settings are shown in Bold with an asterisk.
145
C
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
4.PhotoCapture 4.Color Enhance
On
1.Brightness
Adjusts the brightness.
87
(Continued)
Off*
-nnnno+
Adjusts the contrast.
87
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
2.Contrast
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
3.White Balance Adjusts the hue of the
white areas.
-nnnno+
87
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
4.Sharpness
-nnnno+
Enhances the detail of the
image.
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
5.Color Density Adjusts the total amount of
colour in the image.
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
5.Cropping
—
On*
Off
6.Borderless
—
On*
Off
7.Date Print
(Does not appear
when DPOF Print
is chosen.)
—
On
Off*
The factory settings are shown in Bold with an asterisk.
146
Crops the image around
88
the margin to fit the paper
size or print size. Turn this
feature off if you want to
print whole images or
prevent unwanted
cropping.
Expands the printable area 88
to fit the edges of the
paper.
Prints the date on your
photo.
88
Menu and Features
Main Menu
Submenu
4.PhotoCapture 0.Scan to Media
(Continued)
Menu Selections
Options
1.Quality
B/W 200x100 dpi Selects the Scan
resolution for your type of
B/W 200 dpi
document.
Color 150 dpi*
(When a memory
card or USB Flash
memory drive is
inserted)
Page
90
Color 300 dpi
Color 600 dpi
2.B/W File Type
TIFF*
PDF
3.ColorFile Type PDF*
JPEG
5.Network
Descriptions
1.Setup TCP/IP 1.BOOT Method
Auto*
Static
RARP
BOOTP
Selects the default file
format for black and white
scanning.
90
C
Selects the default file
90
format for colour scanning.
Chooses the BOOT
See
method that best suits your Network
needs.
User’s
Guide
DHCP
2.IP Address
[000-255].
Enter the IP address.
[000-255].
[000-255].
[000-255]
3.Subnet Mask
[000-255].
Enter the subnet mask.
[000-255].
[000-255].
[000-255]
4.Gateway
[000-255].
[000-255].
Enter the Gateway
address.
[000-255].
[000-255]
5.Node Name
BRNXXXXXXXXXXXX
Enter the Node name.
6.WINS Config
Auto*
You can choose the WINS
configuration mode.
Static
7.WINS Server
(Primary)
000.000.000.000
(Secondary)
Specifies the IP address of
the primary or secondary
server.
000.000.000.000
8.DNS Server
(Primary)
000.000.000.000
(Secondary)
Specifies the IP address of
the primary or secondary
server.
000.000.000.000
9.APIPA
On*
Off
0.IPv6
On
Off*
Automatically allocates the
IP address from the
link-local address range.
Enable or disable the IPv6
protocol. If you want to use
the IPv6 protocol, visit
http://solutions.brother.com
for more information.
The factory settings are shown in Bold with an asterisk.
147
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.Network
2.Setup Misc.
1.Ethernet
Auto*
Chooses Ethernet link
mode.
See
Network
User’s
Guide
100B-FD
(Continued)
100B-HD
10B-FD
10B-HD
—
Restore all network
settings to factory default.
—
—
Prints a Transmission
66
Verification Report for your
last transmission.
2.Help List
—
—
Prints the Help List so you
can see at-a-glance how to
quickly program your
machine.
3.Quick Dial
—
—
Lists name and numbers
stored in the One Touch
and Speed Dial memory, in
numerical order.
4.Fax Journal
—
—
Lists information about the
last incoming and outgoing
faxes. (TX means
Transmit.) (RX means
Receive.)
5.User Settings —
—
Lists your settings.
6.Network Config —
—
Lists your network settings.
—
—
Lets you check the serial
number of your machine.
Fax Only*
Choose the receive mode 35
that best suits your needs.
0.Factory Reset 1.Reset
2.Exit
6.Print Reports 1.XMIT Verify
7.Machine Info. 1.Serial No.
0.Initial Setup 1.Receive Mode —
Fax/Tel
136
External TAD
Manual
2.Date&Time
—
—
3.Station ID
—
Fax:
Name:
4.Tone/Pulse
(Not Available in
New Zealand)
—
5.Dial Tone
—
Detection
No Detection*
—
English*
Spanish
(Not Available In
Australia and New
Zealand)
The factory settings are shown in Bold with an asterisk.
148
Choose the dialling mode.
Pulse
(4.Dial Tone
for New Zealand)
0.Local
Language
Tone*
Puts the date and time on See
the LCD and in headings of Quick
faxes you send.
Setup
Guide
Set your name and fax
number to appear on each
page you fax.
Turns Dial Tone Detection 120
on or off.
Always you to change the
LCD language for your
country.
—
Menu and Features
Entering Text
C
When you are setting certain menu selections, such as the Station ID, you may need to enter text
into the machine. Most number keys have three or four letters printed on keys. The keys for 0, #
and l do not have printed letters because they are used for special characters.
By pressing the relevant number key repeatedly, you can access the character you want.
Press
Key
one
time
two
times
three
times
four
times
2
A
B
C
2
3
D
E
F
3
4
G
H
I
4
5
J
K
L
5
6
M
N
O
6
7
P
Q
R
S
8
T
U
V
8
9
W
X
Y
Z
C
Inserting spaces
To enter a space in a fax number, press c once between numbers. To enter a space in a name,
press c twice between characters.
Making corrections
If you entered an incorrect letter and want to change it, press d to move the cursor under the
incorrect character. Then press Clear/Back. Re-enter the correct character. You can also back
up and insert letters.
Repeating letters
If you need to enter a letter that is on the same key as the letter before, press c to move the cursor
to the right before you press the key again.
Special characters and symbols
Press l, # or 0, and then press d or c to move the cursor under the special character or symbol
you want. Then press OK to choose it.
Press l
for
(space) ! " # $ % & ' ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÄËÖÜÀÇÈÉ0
+,-./m
149
D
Specifications
General
D
Printer Type
Inkjet
Print Method
Mono:
Piezo with 94 × 1 nozzle
Colour:
Piezo with 94 × 3 nozzles
Memory Capacity
40 MB
LCD (liquid crystal display) 16 characters × 2lines
Power Source
AC 220 to 240V 50/60Hz
Power Consumption
Power Save
Mode:
Average 0.7 W
Sleep Mode:
Average 4 W
Standby:
Average 5.5 W
Operating:
Average 27 W
150
D
Specifications
Dimensions
451 mm
403 mm
440 mm
222 mm
D
400 mm
490 mm
Weight
9.6 kg
Noise
Operating:
50 dB or less 1
Temperature
Operating:
10 to 35° C
Best Print Quality:
20 to 33° C
Operating:
20 to 80% (without condensation)
Best Print Quality:
20 to 80% (without condensation)
Humidity
ADF (automatic
document feeder)
Up to 50 pages
Recommended Environment for Best Results:
Temperature: 20° C - 30° C
Humidity: 50% - 70%
Paper: [80 gsm] A4 or Letter size
Paper Tray
1
150 Sheets [80 gsm]
This depends on printing conditions.
151
Print media
Paper Input
D
Paper Tray
„ Paper type:
Plain paper, inkjet paper (coated paper), glossy paper 2,
transparencies 1 2 and envelopes
„ Paper size:
Letter, Legal, Executive, A4, A5, A6, JIS B5, envelopes
(commercial No.10, DL, C5, Monarch, JE4),
Photo card, Index card and Post card 3.
Width: 98 mm - 215.9 mm
Length: 148 mm - 355.6 mm
For more details, see Paper weight, thickness and
capacity on page 16.
„ Maximum paper tray capacity: Approx. 150 sheets of
80 gsm plain paper
Paper Output
Up to 50 sheets of A4 plain paper (face up print delivery to
the output paper tray) 2
1
Use only transparencies recommended for inkjet printing.
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately
after they exit the machine to avoid smudging.
3
See Paper type and size for each operation on page 15.
152
Specifications
Fax
D
Compatibility
ITU-T Super Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
33,600 bps
Document Size
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
D
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
ADF: 208 mm
Scanner Glass: 208 mm (Letter, Legal)
Scanner Glass: 204 mm (A4)
Printing Width
204 mm
Greyscale
256 levels
Polling Types
Standard, Secure, Timer, Sequential: (Monochrome only)
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
„ Horizontal 8 dot/mm
„ Vertical
Standard
3.85 line/mm (Mono)
7.7 line/mm (Colour)
Fine
7.7 line/mm (Mono/Colour)
Photo
7.7 line/mm (Mono)
Superfine
15.4 line/mm (Mono)
One Touch Dial
6 (3 × 2)
Speed Dial
100 stations
Groups
Up to 6
153
Broadcasting 1
156 stations
Automatic Redial
3 times at 5 minute intervals
Ring Delay
2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for Australia)
1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for New Zealand)
0, 1, 2, 3, 4, 5, 6, 7, 8, 9 or 10 rings (for some countries)
Communication Source
Public switched telephone network.
Memory Transmission
Up to 480 2/400 3 pages
Out of Paper Reception
Up to 480 2/400 3 pages
1
Monochrome only
2
‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
3
‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications
and printed materials are subject to change without prior notice.
154
Specifications
Copy
D
Colour/Monochrome
Yes/Yes
Document Size
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
Copy Speed
Monochrome: Up to 23 pages/minute (A4 paper)
Colour: Up to 20 pages/minute (A4 paper) 1
Multiple Copies
Stacks/Sorts up to 99 pages
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
1
D
„ Scans up to 1200×1200 dpi
„ Prints up to 1200×1200 dpi
1
Based on Brother standard pattern (Fast mode/Stack Copy). Copy speeds vary with the complexity of the document.
155
PhotoCapture Center™
Available Media 1
D
CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O cards such as Compact LAN card and
Compact Modem card are not supported.)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
Memory Stick Duo™ with adapter
Memory Stick Micro (M2) with adapter
SD 2
SDHC 3
miniSD™ with adapter
microSD with adapter
xD-Picture Card™ 4
USB flash memory drive 5
Resolution
Up to 1200×2400 dpi
File Extension
(Media Format)
DPOF, EXIF, DCF
(Image Format)
Photo Print: JPEG 6
Scan to Media: JPEG, PDF (Colour)
TIFF, PDF (Mono)
Number of Files
Up to 999 files
(The folder inside a memory card or USB Flash memory
drive is also counted.)
Folder
File must be in the 4th folder level of the memory card or USB
Flash memory drive.
Borderless
Letter, A4, Photo 10×15 cm, Photo 13×18 cm 7
1
Memory cards, Adapters and USB Flash memory drive are not included.
2
16MB to 2GB
3
4GB to 8GB
4
xD-Picture Card™
xD-Picture Card™
xD-Picture Card™
xD-Picture Card™
5
USB 2.0 standard
USB Mass Storage Class from 16 MB to 8 GB
Support format: FAT 12/FAT16/FAT32
6
Progressive JPEG format is not supported.
7
See Paper type and size for each operation on page 15.
156
Conventional Card from 16MB to 512MB
Type M from 256MB to 2GB
Type M+ 1GB and 2GB
Type H from 256MB to 2GB
Specifications
PictBridge
Compatibility
D
Supports the Camera & Imaging Products Association
PictBridge standard CIPA DC-001
Visit http://www.cipa.jp/pictbridge for more information
Interface
PictBridge (USB) Port
D
157
Scanner
D
Colour/Monochrome
Yes/Yes
TWAIN Compliant
Yes (Windows® 2000 Professional/XP/XP Professional x64
Edition/Windows Vista®)
Mac OS® X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP 1/Windows Vista®)
Colour Depth
48 bit colour Processing (Input)
24 bit colour Processing (Output)
(Actual Input: 30 bit colour/Actual Output: 24 bit colour)
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Up to 1200 × 2400 dpi (optical) (Scanner Glass)
Up to 1200 × 600 dpi (optical) (ADF)
Scanning Speed
Colour: up to 4.83 sec.
Mono: up to 3.44 sec.
(A4 size in 100 × 100 dpi)
Document Size
ADF Width: 148 mm to 215.9 mm
ADF Length: 148 mm to 355.6 mm
Scanner Glass Width: Max. 215.9 mm
Scanner Glass Length: Max. 297 mm
Scanning Width
Up to 210 mm
Greyscale
256 levels
1
Windows® XP in this User’s Guide includes Windows® XP Home Edition, Windows® XP Professional, and Windows®
XP Professional x64 Edition.
2
Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows® XP and Windows Vista® (resolution up
to 19200 × 19200 dpi can be chosen by using the Brother scanner utility)
158
Specifications
Printer
Printer Driver
D
Windows® 2000 Professional/XP/XP Professional x64
Edition/Windows Vista® driver supporting Brother Native
Compression mode
Mac OS® X 10.2.4 or greater: Brother Ink Driver
Resolution
Up to 1200 × 6000 dpi
1200 × 2400 dpi
D
1200 × 1200 dpi
600 × 1200 dpi
600 × 600 dpi
600 × 300 dpi
600 × 150 dpi (Colour)
450 × 150 dpi (Black & White)
Print Speed
Mono: Up to 35 pages/minute 1
Colour: Up to 28 pages/minute 1
Printing Width
204 mm (210 mm) 2 (A4 size)
Borderless
Letter, A4, A6, Photo Card, Index Card, Post Card 3
1
Based on Brother standard pattern.
A4 size in draft mode.
2
When you set the Borderless feature to On.
3
See Paper type and size for each operation on page 15.
159
Interfaces
D
USB 1 2
A USB 2.0 interface cable that is no longer than 2.0 m.
LAN cable 3
Ethernet UTP cable category 5 or greater.
1
Your machine has a high-speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
2
Third party USB ports are not supported for Macintosh®.
3
See the Network User's Guide for detailed network specifications.
160
Specifications
Computer requirements
D
SUPPORTED OPERATING SYSTEMS AND SOFTWARE FUNCTIONS
Computer Platform
& Operating System
Version
Windows® 2000
Operating Professional 5
System 1 XP
Home 2 5
XP
Professional 2 5
Required Hard
Supported
Processor
PC
PC
Minimum Recommended Disk Space
Minimum
Software Interface
RAM
RAM
For
For
Speed
Functions
Drivers Applications
Printing,
PC FAX 4
USB
Intel®
Ethernet Pentium® II
or
Scanning,
equivalent
Removable
Disk
64 MB
256 MB
110 MB 340 MB
D
128 MB
XP
Professional
x64 Edition 2
64-bit
(Intel® 64
or AMD64)
supported
CPU
256 MB
512 MB
Windows
Vista® 2
Intel® Pentium®
4 or equivalent
64-bit (Intel® 64
or AMD64)
supported CPU
512 MB
1 GB
600 MB 530 MB
PowerPC
G4/G5
128 MB
256 MB
80 MB 400 MB
512 MB
1 GB
Printing, PC USB 3
Macintosh® Mac OS® X
Operating
10.2.4 - 10.4.3 FAX Send 4
Ethernet
System 6
Scanning,
Removable Disk
Mac OS®
X 10.4.4
or greater
Printing, PC
FAX Send 4
Scanning,
Removable Disk
PowerPC
G3 350MHz
PowerPC
G4/G5,
Intel®
Core™
Processor
Conditions:
1
2
3
4
5
6
Microsoft® Internet Explorer 5.5 or greater.
For WIA, 1200 x 1200 resolution. Brother Scanner
Utility enables scanning up to 19200 x 19200 dpi.
Third party USB ports are not supported.
PC Fax supports black and white faxing only.
PaperPort™ 11SE supports Microsoft® SP4 or
higher for Windows® 2000 and SP2 or higher for XP.
Presto!® PageManager® on the CD-ROM supports
Mac OS X 10.3.9 or higher. For Mac OS X 10.2.410.3.8 Presto!® PageManager® is available as a
download from the Brother Solutions Center.
For the latest driver updates, visit
http://solutions.brother.com/.
All trademarks, brand and product names are
property of their respective companies.
161
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan and Magenta ink
cartridges that are separate from the print head assembly.
Service Life of Ink
Cartridge
The first time you install a set of ink cartridges the machine will use
an amount of ink to fill the ink delivery tubes for high quality print
outs. This process will only happen once. With all following ink
cartridges you can print the specified number of pages.
The cartridges provided with your machine have a lower yield than
standard cartridges (65%).
Replacement
Consumables
<Black> LC67BK, <Cyan> LC67C, <Magenta> LC67M,
<Yellow> LC67Y
Black - Approximately 450 pages 1
Yellow, Cyan and Magenta - Approximately 325 pages 1
1
Approx. cartridge yield is declared in accordance with ISO/IEC 24711.
For more information about the replacement consumables, visit us
at http://www.brother.com/pageyield.
What is Innobella™?
Innobella™ is a range of genuine consumables offered by Brother.
The name "Innobella™" derives from the words "Innovation" and
"Bella" (meaning "Beautiful" in Italian) and is a representation of the
"innovative" technology providing you with "beautiful" and "long
lasting" print results.
When you print photo images, Brother recommends Innobella™
glossy photo paper (BP71 series) for high quality. Brilliant prints are
made easier with Innobella™ Ink and paper.
162
D
Specifications
Network (LAN)
D
LAN
You can connect your machine to a network for Network Printing,
Network Scanning, PC Fax Send, PC Fax Receive (Windows® only)
and Remote Setup 1. Also included is Brother BRAdmin Light 2
Network Management software.
Support for
Windows® 2000 Professional/XP/XP Professional x64
Edition/Windows Vista®
D
Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation
Protocols
TCP/IP for IPv4
ARP, RARP, BOOTP, DHCP, APIPA (Auto
IP), NetBIOS/WINS, LPR/LPD,
Custom Raw Port/Port9100, DNS Resolver,
mDNS, FTP Server, TELNET, SNMPv1,
TFTP, Scanner Port, LLTD responder,
Web Services
TCP/IP for IPv6
(Turned off as default) NDP, RA, LPR/LPD,
Custom Raw Port/Port9100, mDNS,
FTP Server, TELNET, SNMPv1, TFTP,
Scanner Port, LLTD responder,
Web Services
1
See the Computer Requirements chart on page 161.
2
If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is
available as a download from http://solutions.brother.com.
163
E
Glossary
E
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic fax transmission
Sending a fax without picking up the
handset of an external telephone.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.This
is a safety feature so you will not lose
messages during a power failure.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
164
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall
socket.
External telephone
A TAD (telephone answering device) or
telephone that is connected to your
machine.
Glossary
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
FaxAbility
A subscriber service purchased from the
telephone company that provides another
phone number on an existing phone line.
The Brother fax machine uses the new
number to simulate a dedicated fax line.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
Fax Detect
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during
On-Screen Programming and shows the
date and time when the machine is idle.
Fax Journal
Lists information about the last
200 incoming and outgoing faxes. TX
means Transmit. RX means Receive.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the User's Guide
with you.
Manual fax
When you lift the handset of your external
telephone you can hear the receiving fax
machine answer before you press
Mono Start or Colour Start to begin
sending.
Menu mode
Programming mode for changing your
machine's settings.
OCR (optical character recognition)
The bundled ScanSoft™ PaperPort™
11SE with OCR or
Presto!® PageManager® software
application converts an image of text to
text you can edit.
One Touch
Keys on the machine’s control panel
where you can store numbers for easy
dialling. You can store a second number
on each key if you hold down Shift as you
press the One Touch key.
Out of Paper Reception
Receives faxes into the machine's
memory when the machine is out of paper.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
165
E
Pause
Allows you to place a 3.5 second delay in
the dialling sequence while you are
dialling using the dial pad or you are
storing One Touch and Speed Dial
numbers. Press Redial/Pause as many
times as needed for longer pauses.
Photo resolution (Mono only)
A resolution setting that uses varying
shades of grey for the best representation
of photographs.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Pulse (Not available in New Zealand)
A form of rotary dialling on a telephone
line.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
mode.
Ring Volume
Volume setting for the machine's ring.
Scan to Media
You can scan a monochrome or colour
document into a memory card or USB
Flash memory drive. Monochrome images
will be in TIFF or PDF file format and
colour images may be in PDF or JPEG file
format.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
Search
An electronic, numerical or alphabetical
listing of stored One Touch, Speed Dial
and Group numbers.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Speed Dial
A pre-programmed number for easy
dialling. You must
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
press
(Phone Book), #, and the two
digit code, and Mono Start or
Colour Start to start the dialling process.
Remote Activation Code
Press this code (l 5 1 (l 9 1 for New
Zealand)) when you answer a fax call on
an extension or external telephone.
Standard resolution
203 × 97 dpi. It is used for regular size text
and quickest transmission.
Remote Deactivation Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1 (# 9 1 for New Zealand)).
166
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (Mono only)
392 × 203 dpi. Best for very small print
and line art.
Glossary
TAD (telephone answering device)
You can connect an external TAD to your
machine.
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone (Not available in New Zealand)
A form of dialling on the telephone line
used for Touch Tone telephones.
Transmission
The process of sending faxes over the
telephone lines from your machine to the
receiving fax machine.
E
Transmission Verification Report
A listing for each fax sent, that shows its
date, time and number.
User Settings
A printed report that shows the current
settings of the machine.
167
F
Index
A
Access codes, storing and dialling ...........57
ADF (automatic document feeder) .... 17, 28
Answering machine (TAD) .......................49
connecting .............................................49
Apple® Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Automatic
fax receive .............................................35
Fax Detect ..........................................38
B
Broadcasting ............................................29
setting up Groups for ............................56
C
Cancelling
Fax Forwarding .....................................63
jobs awaiting redial ...............................33
Cleaning
paper pick-up roller .............................134
print head ............................................134
printer platen .......................................133
scanner ...............................................133
Connecting
external TAD .........................................49
external telephone ................................50
Consumable items .................................162
Control panel overview ..............................6
ControlCenter
See Software User's Guide on the
CD-ROM. ..................................................
Copy
brightness .............................................77
contrast .................................................77
enlarge/reduce ......................................74
enter Copy mode ..................................72
keys .......................................................73
multiple ..................................................72
N in 1 (page layout) ...............................75
options key
paper size ..........................................78
paper type ..........................................78
168
paper .................................................... 78
single .................................................... 72
sort ....................................................... 76
temporary settings ................................ 73
using ADF ............................................. 17
using scanner glass .............................. 18
Cordless telephone ................................. 51
Custom telephone features on a single
line ......................................................... 117
D
Dialling
a pause ................................................. 54
access codes and credit card
numbers ............................................... 55
Groups .................................................. 29
manual .................................................. 53
One Touch ............................................ 53
Speed Dial ............................................ 53
Direct printing
from a non-PictBridge camera .............. 93
from a PictBridge camera ..................... 91
Distinctive Ring
setting ring pattern .......................... 42, 47
turning off ....................................... 42, 47
Dual Access ............................................ 32
E
Envelopes ............................. 10, 11, 15, 16
Error messages on LCD ........................ 121
B&W Print Only .................................. 121
Cannot Detect .................................... 122
Cannot Print ....................................... 122
Clean Unable ...................................... 122
Comm. Error ....................................... 122
Init. Unable ......................................... 123
Ink Low ............................................... 123
No Cartridge ....................................... 123
No Paper Fed ..................................... 124
Not Registered ............................. 53, 124
Out of Memory ..............................32, 124
Print Unable ........................................ 124
Scan Unable ....................................... 124
Extension telephone, using ..................... 51
External telephone, connecting ............... 50
F
Fax codes
changing ........................................ 52, 61
Remote Access Code ...........................61
Remote Activation Code ................ 38, 51
Remote Deactivation Code ...................51
Fax Detect ................................................38
Fax Forwarding
changing remotely ......................... 63, 64
programming a number ........................58
Fax Storage .............................................59
printing from memory ............................39
turning off ..............................................60
turning on ..............................................59
Fax Stream® Duet ....................................41
Fax, from PC
See Software User's Guide on the
CD-ROM. ..................................................
Fax, stand-alone
receiving ...............................................35
at end of conversation .......................36
difficulties ................................ 113, 115
F/T Ring Time, setting .......................37
Fax Forwarding ..................................63
Fax Stream® Duet ..............................41
from extension telephone ..................51
into PC ...............................................59
printing from memory .........................39
Receive Mode, choosing ...................35
reducing to fit on paper ......................38
retrieving from a remote site ....... 63, 64
Ring Delay, setting .............................37
telephone line interference ..............120
sending .......................................... 28, 67
Broadcasting ......................................29
Cancelling from memory ....................33
contrast ..............................................31
delayed batch transmission ...............33
delayed fax ........................................33
enter Fax mode ..................................28
from ADF ...........................................28
from memory (Dual Access) ..............32
from scanner glass ............................28
manual ...............................................34
overseas ............................................32
Real Time Transmission ....................32
Resolution ..........................................31
telephone line interference ..............120
Fax/Tel mode
answering at extension telephones ...... 51
Fax Receive Code ................................ 51
Fax Stream® Duet ................................ 41
Ring Delay ............................................ 37
Telephone Answer Code ...................... 51
G
Greyscale ...................................... 153, 158
Groups for Broadcasting ......................... 56
H
Help
LCD messages ................................... 139
using menu keys ............................. 139
Menu Table ................................ 139, 141
Hook key, using ......................................... 6
I
Ink cartridges
checking ink volume ........................... 136
ink dot counter .................................... 129
replacing ............................................. 129
Innobella™ ............................................ 162
J
Jacks
EXT
external telephone ............................. 49
TAD (answering machine) ................. 49
Jams
document ........................................... 126
paper .................................................. 127
L
LCD (liquid crystal display) .................... 139
Contrast ................................................ 23
169
F
M
Macintosh®
See Software User's Guide on the
CD-ROM. ..................................................
Maintenance, routine .............................129
replacing ink cartridges .......................129
Manual
dialling ...................................................53
receive ..................................................35
transmission ..........................................34
Memory Storage ....................................139
Menu Table ............................................139
Mode, entering
Copy ......................................................72
Fax ........................................................28
PhotoCapture ..........................................6
Scan ........................................................6
Multi-line connections (PABX) .................50
N
Network
Printing
See Network User's Guide on the
CD-ROM. ...............................................
Scanning
See Software User's Guide on the
CD-ROM. ...............................................
O
One Touch Dial
changing ...............................................55
setting up ..............................................54
using .....................................................53
Out of Memory message ...........32, 34, 124
P
Packing the machine ..............................137
Paper .............................................. 13, 152
capacity .................................................16
document size .......................................28
loading ....................................................8
size ................................................. 15, 21
size of document ...................................17
type ................................................ 15, 21
170
PaperPort™ 11SE with OCR
See Software User's Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access
How-to-Guides. ........................................
PhotoCapture Center™
Date Print ............................................. 88
DPOF printing ....................................... 85
from PC
See Software User's Guide on the
CD-ROM. ..............................................
Memory Stick Pro™ ............................. 80
Memory Stick® ..................................... 80
Print settings
Colour enhancement ......................... 87
Paper type & size .............................. 86
Print speed & quality ......................... 86
Scan to Media ...................................... 89
SecureDigital ........................................ 80
specifications ...................................... 156
xD-Picture Card™ ................................ 80
PictBridge
DPOF Printing ...................................... 92
Power failure ......................................... 139
Print
area ...................................................... 12
difficulties ....................................113, 115
drivers ................................................. 159
fax from memory .................................. 39
images .................................................. 84
improving quality ........................134, 135
paper jams .......................................... 127
reports .................................................. 66
resolution ............................................ 159
specifications ...................................... 159
Printing
images .................................................. 84
on small paper ...................................... 11
See Software User’s Guide on the
CD-ROM. ..................................................
Programming your machine .................. 139
Q
S
Quick Dial .................................................54
Broadcasting .........................................29
using Groups .....................................29
Group dial
changing ............................................55
setting up Groups for
Broadcasting ......................................56
One Touch Dial
changing ............................................55
setting up ...........................................54
using ..................................................53
Search ..................................................53
Speed Dial
changing ............................................55
setting up ...........................................55
using ..................................................53
Safety Instructions ................................... 99
Scanner glass
cleaning .............................................. 133
using ..................................................... 18
Scanning
See Software User's Guide on the
CD-ROM. .................................................
Serial Number
how to find ...............See inside front cover
Shipping the machine ............................ 137
Sleep Mode ............................................. 23
Speed Dial
changing ............................................... 55
setting up .............................................. 55
using ..................................................... 53
R
Receive Mode ..........................................35
External TAD ........................................35
Fax Only ...............................................35
Fax/Tel ..................................................35
Manual ..................................................35
Redial/Pause ............................................54
Reducing
copies ...................................................74
incoming faxes ......................................38
Remote Retrieval .....................................61
access code ................................... 61, 62
commands ............................................63
getting your faxes .................................64
Reports ....................................................65
Fax Journal ...........................................66
Journal Period ....................................65
Help List ................................................66
how to print ...........................................66
Quick Dial List .......................................66
Transmission Verification ............... 65, 66
User Settings ........................................66
Resolution
copy ....................................................155
fax .......................................................153
print .....................................................159
scan ....................................................158
setting for next fax ................................31
Ring Delay, setting ...................................37
T
TAD (telephone answering device),
external .............................................. 35, 49
connecting ............................................ 49
receive mode ........................................ 35
recording OGM ..................................... 50
Telephone line
connections .......................................... 49
difficulties ........................................... 115
interference ........................................ 120
multi-line (PABX) .................................. 50
Temporary copy settings ......................... 73
Text, entering ........................................ 149
special characters .............................. 149
Transparencies ..........................13, 16, 152
171
F
Troubleshooting .....................................113
checking ink volume ............................136
document jam .....................................126
error messages on LCD ......................121
if you are having difficulty
copying .............................................117
incoming calls ..................................116
Network ............................................119
PhotoCapture Center™ ...................118
printing .............................................113
printing received faxes .....................115
receiving faxes .................................116
scanning ...........................................117
sending faxes ...................................116
software ...........................................118
telephone line or connections ..........115
paper jam ............................................127
print quality ................................. 134, 135
TX Lock
turning on/off .........................................25
V
Volume, setting
beeper ...................................................22
ring ........................................................22
speaker .................................................22
W
Windows®
See Software User's Guide on the
CD-ROM. ..................................................
172
For Australia Only:
Warranty & Repair - For details about warranty on your Brother Product, the details are listed on
the following link: www.brother.com.au under Warranty. For warranty service (repair) of your
Brother product you will need to retain a copy of your sales docket and contact the Support Centre
for location of the nearest Authorised Warranty Centre (AWC)
Support - For technical support for your Brother Product other than what you can resolve through
the User's Guide, please visit our website or our solutions website for FAQs/Troubleshooting,
Drivers & Software, or contact the Product Support Centre for any technical or customer
care/support enquiry.
Product Support Centre: Australia
Brother International (Aust) Pty Ltd
Phone:
02 8875 6000
Fax:
02 9870 7223
Email:
productsupport@brother.com.au
Web Site:
www.brother.com.au
Solutions Site: http://solutions.brother.com
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.