Brother MFC-640CW All in One Printer User Manual

USER’S GUIDE
MFC-640CW
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: MFC-640CW
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent
record of your purchase, in the event of theft, fire or
warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded
as the original owner of the product.
©1996-2005 Brother Industries, Ltd.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a
country other than where it was originally purchased, and does not
offer any warranty in the event that this product is used on public
telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has
been compiled and published, covering the latest product
descriptions and specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be
responsible for any damages (including consequential) caused by
reliance on the materials presented, including but not limited to
typographical and other errors relating to the publication.
i
ii
Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before
attempting any maintenance.
WARNING
There are high voltage
electrodes inside the machine.
Before you clean the machine,
make sure you have
unplugged the telephone line
cord first and then the power
cord from the electrical socket.
Do not handle the plug with wet
hands. Doing this might cause
an electrical shock.
To prevent injuries, be careful
not to put your hands on the
edge of the machine under the
scanner cover.
To prevent injuries, be careful
not to touch the area shaded in
the illustration.
When moving the machine you
must lift it from the base, by
placing a hand at each side of
the unit as shown in the
illustration. Do not carry the
machine by holding the handset
tray or the scanner cover.
iii
WARNING
■ Use caution when installing or modifying telephone lines. Never
touch telephone wires or terminals that are not insulated unless
the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never
install a telephone wall socket in a wet location.
■ This product must be installed near an electrical socket that is
easily accessible. In case of emergencies, you must disconnect
the power cord from the electrical socket in order to shut off
power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety
precautions should always be followed to reduce the risk of
fire, electric shock and injury to persons, including the
following:
1. Do not use this product near water, for example, near a
bath tub, wash bowl, kitchen sink or washing machine, in a
wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There
may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity
of the leak.
SAVE THESE INSTRUCTIONS
iv
Choosing a location
Place your machine on a flat, stable surface that is free of vibration
and shocks, such as a desk. Put the machine near a telephone
socket and a standard, grounded electrical socket. Choose a
location where the temperature remains between 10° and 35°C.
Caution
■ Avoid placing your machine in a high-traffic area.
■ Avoid placing your machine on the carpet.
■ Do not place near heaters, air conditioners, water, chemicals, or
refrigerators.
■ Do not expose the machine to direct sunlight, excessive heat,
moisture, or dust.
■ Do not connect your machine to electrical sockets controlled by
wall switches or automatic timers.
■ Disruption of power can wipe out information in the machine’s
memory.
■ Do not connect your machine to electrical sockets on the same
circuit as large appliances or other equipment that might disrupt
the power supply.
■ Avoid interference sources, such as speakers or the base units
of cordless phones.
v
Quick Reference Guide
Sending faxes
Automatic Transmission
1 If it is not illuminated in
green, press
(Fax).
2 Load your document.
3 Enter the fax number using
Speed-Dial, Search or the
dial pad.
4 Press Mono Start or
Colour Start.
Storing numbers
Storing Speed-Dial numbers
1 Press Menu/Set, 2, 3, 1.
2 Using the dial pad, enter a
two-digit Speed-Dial
location number, and then
press Menu/Set.
3 Enter a number (up to 20
digits), and then press
Menu/Set.
4 Enter a name up to 15
characters (or leave it
blank), and then press
Menu/Set.
5 Press Stop/Exit.
vi
Dialling operations
Speed-Dialling
1 If it is not illuminated in
green, press
(Fax).
2 Load your document.
3 Press Search/Speed Dial,
press #, and then press the
two-digit Speed-Dial
number.
4 Press Mono Start or
Colour Start.
Making copies
1
2
3
Press
(Copy) to
illuminate it in green.
Load your document.
Press Mono Start or
Colour Start.
Using Search
2
3
5
▲
4
If it is not illuminated in
green, press
(Fax).
Load your document.
Press Search/Speed Dial,
and then enter the first letter
of the name you’re looking
for.
Press
or
to search the
memory.
Press Mono Start or
Colour Start.
▲
1
vii
How to access the complete User’s
Guide
This User’s Guide does not contain all the information about the
machine such as how to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When you are ready to learn
detailed information about these operations, read the complete
User’s Guide that is on the CD-ROM.
To view Documentation (For Windows®)
From the Start menu, select Brother, MFL Pro Suite MFC-640CW
from the Programs Group, and then select User’s Guide.
—OR—
1 Turn on your PC. Insert the Brother CD-ROM labelled
Windows® into your CD-ROM drive.
2 If the model name screen appears, click your model name.
3 If the language screen appears, click your language.
The CD-ROM main menu will appear.
If this window does not appear, use Windows® Explorer to run
the setup.exe program from the root directory of the Brother
CD-ROM.
4
viii
Click Documentation.
5
Click the documentation you want to read.
■ Quick Setup Guide: Setup and Software Installation
Instructions
■ User’s Guide (3 manuals): User’s Guide for stand-alone
operations, Software User’s Guide and Network User’s
Guide
■ PaperPort® User’s Guide: Document Management
Software
How to find Scanning instructions
There are several ways you can scan documents. You can find the
instructions as follows:
Software User’s Guide:
■ Scanning on page 2-1
(For Windows® 98/98SE/Me/2000 Professional and
Windows® XP)
■ ControlCenter2 on page 3-1
(For Windows® 98/98SE/Me/2000 Professional and
Windows® XP)
■ Network Scanning on page 4-1
PaperPort® User’s Guide
■ Instructions for scanning directly from ScanSoft® PaperPort®
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You
can find basic setup instructions in Quick Setup Guide. For more
information, or if your access point supports SecureEasySetup™,
please see the Network User’s Guide.
ix
To view Documentation (For Macintosh®)
1
Turn on your Macintosh®. Insert the Brother CD-ROM labelled
Macintosh® into your CD-ROM drive. The following window will
appear.
(Mac OS® X)
2
3
4
Double-click the Documentation icon.
The select Language screen appears, double-click your language.
Click the documentation you want to read.
■ Quick Setup Guide: Setup and Software Installation
Instructions
■ User’s Guide (3 manuals): User’s Guide for stand-alone
operations, Software User’s Guide and Network User’s Guide
How to find Scanning instructions
There are several ways you can scan documents. You can find the
instructions as follows:
Software User’s Guide:
■ Scanning on page 9-1
(For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater)
■ ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1
■ Network Scanning (For Mac OS® X 10.2.4 or greater) on page 11-1
Presto!® PageManager® User’s Guide
■ Instructions for scanning directly from Presto!® PageManager®
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You
can find basic setup instructions in Quick Setup Guide. For more
information, or if your access point supports SecureEasySetup™,
please see the Network User’s Guide.
x
Table of Contents
1
2
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information ..................................................... 1-1
Symbols used in this Guide ........................................ 1-1
Control panel overview ..................................................... 1-2
Power Save mode ...................................................... 1-4
Receiving faxes in Power Save mode ........................ 1-5
Load documents ............................................................... 1-6
Using the automatic document feeder (ADF) ............. 1-6
Using the scanner glass ............................................. 1-8
About paper ...................................................................... 1-9
Recommended Paper................................................. 1-9
Handling and using special paper ............................ 1-10
Paper type and size for each operation................ 1-11
Paper weight, thickness and capacity .................. 1-12
Paper capacity of the output paper tray .............. 1-12
Printable area ....................................................... 1-13
How to load paper, envelopes and post cards ......... 1-14
To load paper or other media ............................... 1-14
To load envelopes ................................................ 1-16
To load post cards ................................................ 1-17
About fax machines ........................................................ 1-18
Custom features ....................................................... 1-18
Do you have BT’s Call Minder on the phone line? ..... 1-18
Why should there be problems?........................... 1-18
How can you avoid possible problems? ............... 1-18
Fax tones and handshake ........................................ 1-19
ECM (Error Correction Mode)................................... 1-20
Getting started ..................................................................... 2-1
Initial Setup....................................................................... 2-1
Setting the Date and Time.......................................... 2-1
Setting Tone or Pulse dialling mode........................... 2-1
Setting the Station ID.................................................. 2-2
Setting the Phone Line Type ...................................... 2-3
PBX and TRANSFER ............................................. 2-3
General Setup .................................................................. 2-4
Setting the Mode Timer .............................................. 2-4
Setting the Paper Type............................................... 2-5
Setting the Paper Size................................................ 2-5
Setting the Ring Volume............................................. 2-6
xi
Setting the Beeper Volume......................................... 2-6
Setting the Speaker Volume ....................................... 2-7
Turning on Automatic Daylight Savings Time............. 2-8
Setting the LCD Contrast............................................ 2-8
3
xii
Setup Send ...........................................................................3-1
How to enter Fax mode .................................................... 3-1
How to dial ........................................................................ 3-1
Manual dialling............................................................ 3-1
Speed-Dialling ............................................................ 3-2
Search ........................................................................ 3-2
Fax Redial................................................................... 3-2
How to Fax........................................................................ 3-3
Colour fax transmission .............................................. 3-3
Faxing from the ADF................................................... 3-3
Faxing from the scanner glass.................................... 3-4
Automatic transmission............................................... 3-5
Manual transmission................................................... 3-5
Sending a fax at the end of a conversation ................ 3-5
Basic sending operations..................................................3-6
Sending faxes using multiple settings......................... 3-6
Contrast ...................................................................... 3-6
Fax Resolution............................................................ 3-7
Dual Access (Monochrome only)................................ 3-8
Real Time Transmission ............................................. 3-9
Checking job status .................................................. 3-10
Cancelling a fax in progress ..................................... 3-10
Cancelling a waiting job ............................................ 3-10
Advanced sending operations ........................................ 3-11
Broadcasting (Monochrome only)............................. 3-11
Overseas Mode ........................................................ 3-12
Delayed Fax (Monochrome only).............................. 3-13
Delayed Batch Transmission
(Monochrome only)............................................... 3-13
Setup for Polled Transmit (Standard)
(Monochrome only)............................................... 3-14
Setup for Polled Transmit with Secure Code
(Monochrome only)............................................... 3-14
Memory Security....................................................... 3-15
Setting up the password ....................................... 3-16
Changing the Memory Security password............ 3-16
Turning Memory Security on ................................ 3-16
Turning Memory Security off ................................ 3-17
Faxing letter size documents from the scanner
glass ..................................................................... 3-17
4
5
6
Setup Receive ...................................................................... 4-1
Basic receiving operations................................................ 4-1
Choosing the Receive Mode ...................................... 4-1
To select or change your Receive Mode ................ 4-2
Setting the Ring Delay................................................ 4-3
Setting Toll Saver (TAD mode)................................... 4-4
Setting the F/T Ring Time (Fax/Tel mode only).......... 4-5
Setting the Fax/Tel Announcement ............................ 4-5
Fax Detect .................................................................. 4-6
Printing a reduced incoming fax
(Auto Reduction) .................................................... 4-7
Receiving a fax at the end of a conversation.............. 4-7
Printing a fax from the memory .................................. 4-8
Reception into memory
(Monochrome only) ................................................ 4-8
Polling......................................................................... 4-9
Secure Polling ........................................................ 4-9
Setup for Polling Receive (Standard) ..................... 4-9
Setup for Polling Receive with Secure Code........ 4-10
Setup Delayed Polling Receive ............................ 4-10
Sequential Polling................................................. 4-11
Quick-Dial numbers and dialling options .......................... 5-1
Storing numbers for easy dialling ..................................... 5-1
Storing Speed-Dial numbers ...................................... 5-1
Changing Speed-Dial numbers .................................. 5-2
Setting up Groups for Broadcasting ........................... 5-3
Dialling options ................................................................. 5-5
Access codes and credit card numbers...................... 5-5
Pause ......................................................................... 5-6
Tone or Pulse ............................................................. 5-6
Telephone (voice) operation ............................................. 5-7
How to dial.................................................................. 5-7
Making a telephone call.............................................. 5-7
Answering calls with the Speaker Phone ................... 5-8
Mute............................................................................ 5-8
Remote Fax Options (Monochrome only) ......................... 6-1
Setting up Fax Forwarding ......................................... 6-1
Setting Fax Storage.................................................... 6-2
Setting PC Fax Receive ............................................. 6-2
Changing your PC .................................................. 6-3
Turning off Remote Fax Options ................................ 6-4
Changing Remote Fax Options .................................. 6-4
xiii
Setting your Remote Access Code............................. 6-5
Remote Retrieval .............................................................. 6-6
Using your Remote Access Code............................... 6-6
Remote commands..................................................... 6-7
Retrieving fax messages ............................................ 6-9
Changing your Fax Forwarding number ..................... 6-9
7
8
9
xiv
TAD (Telephone Answering Device) .................................. 7-1
TAD mode......................................................................... 7-1
Setting up the TAD ..................................................... 7-1
Recording TAD Outgoing Message ........................... 7-2
Listening to Outgoing Message (OGM) .................. 7-2
Erasing Outgoing Message (OGM) ........................7-3
Activating TAD mode ..................................................7-3
Message indicator....................................................... 7-3
Playing voice messages ............................................. 7-4
Printing a fax message ............................................... 7-4
Erasing incoming messages....................................... 7-5
To erase voice messages individually .................... 7-5
To erase messages all at once............................... 7-5
Setting Maximum Time for incoming messages ......... 7-6
Setting Toll Saver ....................................................... 7-6
ICM Recording Monitor............................................... 7-6
Recording a conversation ...........................................7-7
Record Fax/Tel Outgoing Announcement
(F/T OGM) .............................................................. 7-7
Printing reports .................................................................... 8-1
Fax settings and activity ................................................... 8-1
Customizing the Transmission Verification Report ..... 8-1
Setting the Journal Period .......................................... 8-2
Printing reports ........................................................... 8-3
How to print a report ............................................... 8-3
Making copies ...................................................................... 9-1
Using the machine as a copier ......................................... 9-1
Enter Copy mode........................................................9-1
Making a single copy ..................................................9-2
Making multiple copies ............................................... 9-2
Stop copying ............................................................... 9-2
Using the Copy Options key ............................................. 9-3
Changing the temporary copy settings ....................... 9-4
Increasing copy speed or quality ............................ 9-5
Enlarging or reducing the image copied .................9-6
Setting paper type .................................................. 9-7
Setting paper size................................................... 9-8
Adjusting brightness ............................................... 9-8
Sorting copies using the ADF................................. 9-9
Making N in 1 copies or a poster (Page Layout) ........ 9-10
Changing the default copy settings ................................ 9-13
Increasing copy speed or quality .............................. 9-13
Adjusting brightness ................................................. 9-13
Adjusting contrast ..................................................... 9-13
Adjusting colour saturation ....................................... 9-14
Legal limitations .............................................................. 9-15
10
11
12
Walk-Up PhotoCapture Center™ ....................................... 10-1
Introduction..................................................................... 10-1
PhotoCapture Center™ requirements ................... 10-2
Getting started ................................................................ 10-3
Printing the Index (Thumbnails)...................................... 10-5
Printing images ............................................................... 10-6
DPOF printing........................................................... 10-8
Changing the default settings ................................... 10-9
Increasing print speed or quality .......................... 10-9
Setting the paper & size ....................................... 10-9
Adjusting brightness ............................................. 10-9
Adjusting contrast ............................................... 10-10
Colour enhancement .......................................... 10-10
Cropping............................................................. 10-12
Borderless .......................................................... 10-12
Scan to Card................................................................. 10-13
Changing the default quality ................................... 10-14
Changing the default black & white file format ....... 10-14
Changing the default colour file format................... 10-14
Understanding the Error Messages .............................. 10-15
Using PhotoCapture Center™ from your computer....... 10-15
Software and Network features ........................................ 11-1
Important information ....................................................... 12-1
For your safety.......................................................... 12-1
LAN connection ........................................................ 12-1
International ENERGY STAR®
Compliance Statement ......................................... 12-1
EU Directive 2002/96/EC and EN50419................... 12-2
Important safety instructions..................................... 12-2
Trademarks .............................................................. 12-4
xv
13
A
xvi
Troubleshooting and routine maintenance ..................... 13-1
Troubleshooting .............................................................. 13-1
Error messages ........................................................ 13-1
Document jams......................................................... 13-5
Document is jammed in the top of the ADF unit......... 13-5
Document is jammed inside the ADF unit ............ 13-5
Printer jam or paper jam ........................................... 13-6
Paper is jammed inside the paper tray ................. 13-6
Paper is jammed inside the machine.................... 13-7
If you are having difficulty with your machine ........... 13-9
Setting Dial Tone detection..................................... 13-14
Compatibility ........................................................... 13-14
How to improve print quality ......................................... 13-15
Cleaning the print head........................................... 13-15
Checking the print quality ....................................... 13-16
Checking the printing alignment ............................. 13-18
Checking the ink volume............................................... 13-19
Packing and shipping the machine ............................... 13-20
Routine maintenance.................................................... 13-23
Cleaning the scanner.............................................. 13-23
Cleaning the machine printer platen ....................... 13-24
Cleaning the Paper Pick-up Roller.......................... 13-25
Replacing the ink cartridges ................................... 13-26
Uninstalling or installing the handset and handset
cradle.................................................................. 13-30
Uninstalling the handset and handset cradle...... 13-30
Installing the handset and handset cradle .......... 13-31
Appendix A .......................................................................... A-1
Telephone services.......................................................... A-1
BT Call Sign (For U.K. Only)...................................... A-1
To enable the machine to work with BT Call Sign
(Only with your external phone)......................... A-1
Advanced receiving operations........................................ A-2
Operation from extension telephones........................ A-2
Fax/Tel mode in the power save condition ................ A-3
For Fax/Tel mode only............................................... A-3
Using a cordless external handset............................. A-4
Changing the remote codes....................................... A-4
Connecting an external device to your machine.............. A-5
Connecting an external telephone ............................. A-5
Connecting an external telephone answering device
(TAD) ..................................................................... A-6
Sequence ...............................................................A-6
Connections ...........................................................A-7
Recording outgoing message (OGM)
on an external TAD ............................................A-8
Using extension telephones (For U.K. only) ...........A-9
Multi-line connections (PBX) ....................................A-11
If you are installing the machine to work with a
PBX ..................................................................A-11
Custom features on your phone line.........................A-11
B
G
S
14
15
Appendix B .......................................................................... B-1
On-screen programming...................................................B-1
Menu table..................................................................B-1
Memory storage..........................................................B-1
Navigation keys ................................................................B-2
Entering Text ............................................................B-14
Inserting spaces ...................................................B-14
Making corrections ...............................................B-14
Repeating letters ..................................................B-14
Special characters and symbols ..........................B-14
Glossary .............................................................................. G-1
Specifications ......................................................................S-1
Product description ...........................................................S-1
General .............................................................................S-1
Print media .......................................................................S-2
Copy .................................................................................S-3
PhotoCapture Center™ ....................................................S-4
Fax....................................................................................S-5
Scanner ............................................................................S-6
Printer ...............................................................................S-7
Interfaces ..........................................................................S-8
Computer requirements ....................................................S-9
Consumable items ..........................................................S-10
Network (LAN) ................................................................S-11
Index ...................................................................................... I-1
Remote Retrieval Access card .......................................... R-1
xvii
1
Introduction
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC). Your
machine is simple to use, with LCD screen instructions to guide you
through programming it. You can make the most of your machine by
reading through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature
or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to
important warnings, notes and actions. To make things clearer and
to help you press the correct keys, we used special fonts and added
some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the
machine control panel.
Italics
Italicized typeface emphasizes an important point
or refers you to a related topic.
Courier New Courier New type face identifies the messages on
the LCD of the machine.
Warnings inform you what to do to avoid possible personal
injury.
Cautions specify procedures you must follow or avoid to
prevent possible damage to the machine or other objects.
Notes tell you how you should respond to a situation that may
arise or give tips about how the current operation works with
other features.
Improper Setup alerts you to devices and operations that are not
compatible with the machine.
1 - 1 INTRODUCTION
Control panel overview
1 TAD keys
On/Off
Lets you activate the TAD
(Telephone Answering Device) and
will blink if you have new messages.
Play/Record
Lets you listen to voice messages
stored in memory. Also, lets you
record telephone calls.
Erase
Lets you delete voice messages, all
fax messages or all messages.
2 Telephone keys
Microphone
Picks up your voice when you speak to
another party using Speaker Phone.
Speaker Phone
Lets you speak to another party by
using the machines microphone
and monitor.
Redial/Pause
Redials the last number you called.
It also inserts a pause in quick dial
numbers.
3 Ink Management
Lets you clean the print head, check
the print quality, and check the
available ink volume.
4 Dial Pad
Use these keys to dial telephone and
fax numbers and as a keyboard for
entering information into the machine.
The # key lets you temporarily
switch the dialling mode during a
telephone call from Pulse to Tone.
5 Mode keys:
PhotoCapture
Lets you access the PhotoCapture
Center™ mode.
Copy
Lets you access Copy mode.
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
Mute/R
Lets you place calls on hold.
Also, use this key to gain access to an
outside line and/or to recall the operator
or transfer a call to another extension
when it is connected to a PBX.
INTRODUCTION 1 - 2
You can quickly and easily select
temporary settings for copying.
7 Fax Resolution
Adjusts the resolution when you
send a fax.
8
9
0
Mono Start
Lets you start sending faxes or
make copies in black and white.
Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
in the ControlCenter2 software).
Colour Start
Lets you start sending faxes or
make copies in full colour.
Also lets you start a scanning
operation (in colour or mono,
depending on the scanning setting
in the ControlCenter2 software).
Stop/Exit
Stops an operation or exits from the
menu.
A Power Save
Lets you put the machine into Power
Save mode.
B Navigation keys:
Menu/Set
The same key is used for Menu and
Set operations.
Lets you access the Menu to program
and store your settings in the machine.
You can press these keys to adjust
the volume.
▲ Search/Speed Dial
Lets you look up numbers that are
stored in the dialling memory. It also
lets you dial stored numbers by
pressing # and a two-digit number.
▲
6 Copy Options
Press to scroll backward to a menu
selection.
▲ or ▼
Press to scroll through the menus
and options.
C LCD (Liquid Crystal Display)
Displays messages on the screen to
help you set up and use your machine.
When the machine is connected to a
wireless network a four level
indicator on the right of the LCD
shows the wireless signal strength.
o
1 - 3 INTRODUCTION
Max
Power Save mode
When the machine is idle, you can put the machine into Power Save
by pressing the Power Save key. In Power Save mode, the
machine will receive telephone calls as normal. For further
information on receiving faxes in the power save condition, please
see the table on page 1-5. The delayed faxes that have been set up
will be sent. You can even retrieve faxes using Remote Retrieval if
you are away from your machine. If you want to do other operations,
you must turn the machine back on.
How to put the machine into Power Save condition
Press and hold down the Power Save
Shutting Down
key until the LCD shows:
The LCD light will go off.
How to take the machine out of Power Save mode
Press and hold down the Power Save
Please Wait
key until the LCD shows:
The LCD will show the date and time (Fax
mode).
Even if you have put the machine into Power Save mode, it will
periodically clean the print head to preserve print quality.
If you unplug the AC power cord, no machine operations will be
available.
You can customize Power Save mode so that, apart from
automatic head cleaning, no machine operations are available.
(See Receiving faxes in Power Save mode on page 1-5.)
The external telephone is always available.
INTRODUCTION 1 - 4
Receiving faxes in Power Save mode
You can customize the machine’s Power Save key. The default
mode is Fax Receive:On, so your machine can receive faxes or
calls even when the machine is in Power Save mode. If you do not
want your machine to receive faxes or calls, turn this setting to
Fax Receive:Off. (See Power Save mode on page 1-4.)
1
2
3
4
Press Menu/Set, 1, 6.
Press ▲ or ▼ to select Fax Receive:Off (or Fax Receive:On).
Press Menu/Set.
Press Stop/Exit.
On/Off Setting
Receive Mode
Available Operations
Fax Receive:On
(default)
Fax Only
Fax Receive (automatically), Fax
Detect, Delayed Fax1, Remote Fax
Options1, Remote Retrieval1
■ You can answer calls by lifting the
handset.
TAD:Msg Mgr
Fax Receive (automatically), Recording
of incoming messages, Fax Detect,
Delayed Fax1, Remote Fax Options1,
Remote Retrieval1
■ You can answer calls by lifting the
handset.
Manual
Fax/Tel
Delayed Fax1, Fax Detect:
■ You can answer calls by lifting the
handset.
—
No machine operations will be
available.
Fax Receive:Off
1
Should be set before you switch off the machine.
The external telephone is always available.
1 - 5 INTRODUCTION
Load documents
You can send a fax, make copies, and scan from the ADF (automatic
document feeder) or from the scanner glass.
Using the automatic document feeder (ADF)
The ADF can hold up to 10 pages and feeds each sheet individually.
Use standard (80 g/m2) paper and always fan the pages before
putting them in the ADF.
DO NOT use paper that is curled, wrinkled, folded, ripped,
stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax, copy or
scan this kind of document, see Using the scanner glass on
page 1-8.)
■ Make sure documents written with ink are completely dry.
■ Documents to be faxed must be from 147 to 216 mm wide and
147 to 356 mm long.
INTRODUCTION 1 - 6
1
2
3
Fan the pages well. Make sure you put the documents face
down, top edge first in the ADF until you feel them touch the
feed roller.
Adjust the paper guides to fit the width of your documents.
Unfold the ADF Document Output Support Flap.
ADF Document
Output Support Flap
DO NOT pull on the document while it is feeding.
DO NOT leave thick documents on the scanner glass. If you do
this, the ADF may jam.
1 - 7 INTRODUCTION
Using the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. Documents can be up to 216 mm wide and 297 mm long.
To use the scanner glass, the ADF must be empty.
1
Lift the document cover.
Place documents face down
on the Scanner Glass
2
3
Using the document guidelines on the left, center the document
face down on the scanner glass.
Close the document cover.
If the document is a book or is thick, do not slam the cover or
press on it.
INTRODUCTION 1 - 8
About paper
The print quality can be affected by the type of paper you use in the
machine.
To get the best print quality for the settings you’ve chosen, always
set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper,
transparencies and envelopes.
We recommend testing various paper types before purchasing large
quantities.
For best results, use the recommended paper.
■ When you print on inkjet paper (coated paper),
transparencies and glossy paper, be sure to select the
proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (Menu/Set, 1, 2).
■ When you print on Brother glossy paper, load the instruction
sheet included with the glossy paper in the paper tray first,
and then place the glossy paper on the instruction sheet.
■ When you use transparencies or glossy paper, remove each
printed sheet immediately to prevent smudging or paper jams.
■ Avoid touching the printed surface of the paper immediately
after printing. The surface may not be completely dry and
may stain your fingers.
Recommended Paper
To get the best print quality, we suggest using Brother paper.
(See table below.)
If Brother Paper is not available in your country, we recommend
testing various papers before purchasing large quantities.
We recommend using “3M Transparency Film” when you print on
transparencies.
Brother Paper
Paper Type
Item
A4 Plain
BP60PA
A4 Glossy
BP60GLA
A4 Inkjet (Photo Matte)
BP60MA
10 x 15 cm Glossy
BP60GLP
1 - 9 INTRODUCTION
Handling and using special paper
■ Store paper in its original packaging, and keep it sealed. Keep the
paper flat and away from moisture, direct sunlight and heat.
■ The coated side of glossy paper is shiny. Avoid touching the
shiny (coated) side. Load glossy paper with the shiny side facing
down.
■ Avoid touching either side of transparencies because they
absorb water and perspiration easily and this may cause
decreased output quality. Transparencies designed for laser
printers/copiers may stain your next document. Use only
transparencies recommended for inkjet printing.
Do not use paper:
■ that is damaged, curled, wrinkled, or irregularly shaped
2 mm or
longer
2 mm or
longer
■
■
■
■
that is extremely shiny or highly textured
that was previously printed by a printer
that cannot be arranged uniformly when stacked
that is made with a short grain
INTRODUCTION 1 - 10
1 - 11 INTRODUCTION
148 x 210 mm (5.8" x 8.3")
105 x 148 mm (4.1" x 5.8")
JIS B5
A5
A6
Transparencies
Envelopes
210 x 297 mm (8.3" x 11.7")
105 x 235 mm (4.1" x 9.3")
JE4 Envelope
A4
98 x 191 mm (3 7/8" x 7 1/2")
Monarch
216 x 279 mm (8 1/2" x 11")
105 x 241 mm (4 1/8" x 9 1/2")
COM-10
Letter
110 x 220 mm (4.3" x 8.7")
Post Card 2
(Double)
162 x 229 mm (6.4" x 9")
148 x 200 mm (5.8" x 7.9")
Post Card 1
DL Envelope
100 x 148 mm (3.9" x 5.8")
Index Card
C5 Envelope
127 x 178 mm (5" x 7")
127 x 203 mm (5" x 8")
Photo 2L
89 x 127 mm (3 1/2" x 5")
182 x 257 mm (7.2" x 10.1")
Executive
Photo L
184 x 267 mm (7 1/4" x 10 1/2")
Legal
102 x 152 mm (4" x 6")
216 x 356 mm (8 1/2" x 14")
A4
Photo
210 x 297 mm (8.3" x 11.7")
Letter
Cut Paper
Cards
216 x 279 mm (8 1/2" x 11")
Paper Size
Paper Type
Paper type and size for each operation
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Yes
Yes
Yes
Fax
Yes
Yes
-
-
-
-
-
-
-
-
-
-
Yes
-
Yes
-
-
Yes
Yes
Yes
Copy
-
-
-
-
-
-
-
-
-
-
Yes
-
Yes
-
-
-
-
-
Yes
Yes
PhotoCapture
Usage
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Printer
Paper weight, thickness and capacity
Paper Type
Cut Paper
Weight
2
Thickness
No. of sheets
0.08 to 0.15 mm
(0.003" to 0.006")
100*
Plain Paper
64 to 120 g/m
(17 to 32 lb)
Inkjet Paper
64 to 200 g/m2
(17 to 53 lb)
0.08 to 0.25 mm
(0.003" to 0.01")
20
Glossy Paper
Up to 220 g/m2
(Up to 58 lb)
Up to 0.25 mm
(Up to 0.01")
20
Photo Card
Up to 240 g/m2
(Up to 64 lb)
Up to 0.28 mm
(Up to 0.01")
20
Index Card
Up to 120 g/m2
(Up to 32 lb)
Up to 0.15 mm
(Up to 0.006")
30
Post Card
Up to 200 g/m2
(Up to 53 lb)
Up to 0.23 mm
(Up to 0.01")
30
Envelopes
75 to 95 g/m2
(20 to 25 lb)
Up to 0.52 mm
(Up to 0.02")
10
Transparencies
-
-
10
Cards
* Up to 50 sheets for Legal size paper (80 g/m2).
* Up to 100 sheets of 80 g/m2.
Paper capacity of the output paper tray
Output Paper
Tray
Up to 25 sheets of 80 g/m2 (A4)
■ Transparencies or glossy paper must be
picked up from the output paper tray one
page at a time to avoid smudging.
■ Legal paper cannot be stacked on the output
paper tray.
INTRODUCTION 1 - 12
Printable area
The printable area depends on the settings in the application you are
using. The figures below show the unprintable areas on cut sheet
paper and envelopes.
Cut Sheet Paper
3
Envelopes
3
4
1
4
1
2
2
■ unprintable area
1Top
2Bottom
3Left
4Right
Cut Sheet
3 mm
(0 mm)*1
3 mm
(0 mm)*1
3 mm
(0 mm)*1
3 mm
(0 mm)*1
Envelopes
12 mm
24 mm
3 mm
3 mm
*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may
vary depending on the type of cut sheet paper you are using.
1 - 13 INTRODUCTION
How to load paper, envelopes and post cards
To load paper or other media
1
Pull the paper tray completely out of the machine and remove
the output paper tray.
Output Paper Tray
2
Press and slide the paper side guide to fit the paper width.
Paper Side Guide
3
Pull out the paper support and unfold the paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal and A4.
INTRODUCTION 1 - 14
4
Fan the stack of paper well to avoid paper jams and mis-feeds.
5
Gently insert the paper into the paper tray print side down and
the leading edge (top of the paper) in first.
Check that the paper is flat in the tray and below the maximum
paper mark.
Maximum Paper Mark
■ Make sure the paper side guides touch the sides of the
paper.
■ Be careful that you do not push the paper in too far; it may
lift at the back of the tray and cause feed problems.
6
Put the output paper tray back on and push the paper tray firmly
back into the machine.
1 - 15 INTRODUCTION
To load envelopes
■ Use envelopes that weigh from 75 - 95 g/m2.
■ Some envelopes require margin settings in the application. Make
sure you do a test print first.
To prevent possible damage to the feeding mechanism, do not
use the types of envelopes shown below.
DO NOT USE ENVELOPES:
■
■
■
■
■
that are of a baggy construction
that are embossed (have raised writing on them)
that have clasps on them
that are not sharply creased
that are preprinted on the inside
■ Glue
■ Rounded
flap
■ Double flap ■ Triangular
flap
How to load envelopes
1 Before loading, press the corners and sides of the envelopes to
make them as flat as possible.
If the envelopes are ‘double-feeding,’ put one envelope in the
paper tray at a time.
INTRODUCTION 1 - 16
2
Insert the envelopes into the paper tray with the address side
down and the leading edge (top of the envelopes) in first. Slide
the paper side guide to fit the width of the envelopes.
If you have problems when printing on envelopes, try the
following suggestions:
1 Open the envelope flap.
2 Make sure the open flap is either to the side of the envelope or
to the back edge of the envelope when printing.
3 Adjust the size and margin in your application.
To load post cards
1
Raise the paper stop and insert the post cards into the paper
tray. Slide the paper side guide to fit the width of the post cards.
1 - 17 INTRODUCTION
About fax machines
Custom features
Do you have BT’s Call Minder on the phone line?
If you have Call Minder on the phone line where you will install your
new machine, there is a strong possibility that Call Minder and the
machine may conflict with each other while receiving incoming calls.
Why should there be problems?
Since both the machine and Call Minder will pick up the call, after the
number of rings you have set, each of them has the ability to keep
the other from receiving calls.
For example, if your Call Minder is set to answer after two rings and
your machine is set to answer after four, Call Minder will stop your
machine from receiving faxes.
If you set Call Minder and the Brother machine to answer after the
same number of rings, there is no way of knowing which one will
answer first. It is important to remember that neither Call Minder nor
the machine can pass the call back to the other after the call has
been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.
Many people with Call Minder choose an alternative service, which
is called “BT Call Sign”, and they are very satisfied with it. (See BT
Call Sign (For U.K. Only) on page A-1.)
Another way to avoid possible problems is to replace Call Minder
with an answering machine. Your Brother machine is designed to
work with an answering machine or TAD (telephone answering
device).
(See Connecting an external telephone answering device (TAD) on
page A-6.)
INTRODUCTION 1 - 18
Fax tones and handshake
When someone is sending a fax, the machine sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press Mono Start or
Colour Start and they will continue for about 60 seconds after
dialling. During that time, the sending machine must begin the
“handshake”, or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are
sending CNG tones over the phone line. You will soon learn to listen
for these quiet beeps each time you answer a phone on your fax line,
so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud,
chirping sounds. A receiving fax chirps for about 40 seconds over the
phone line, and the LCD shows Receiving.
If your machine is set to the Fax Only mode, it will answer every call
automatically with fax receiving tones. If the other person hangs up,
your machine will continue to send the “chirps” for about 40 seconds,
and the LCD continues to show Receiving. To cancel receiving,
press Stop/Exit.
The fax ‘handshake’ is the time in which the sending machine’s CNG
tones and the receiving machine’s “chirps” overlap. This must be for
at least 2 to 4 seconds, so both machines can understand how each
is sending and receiving the fax. The handshake cannot begin until
the call is answered, and the CNG tones only last for about 60
seconds after the number is dialled. So it is important for the
receiving machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD)
on your fax line, your TAD will decide the number of rings before
the call is answered.
1 - 19 INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check
a fax transmission while it is in progress. If the machine detects
errors during fax transmission, it resends the pages of the fax that
had an error. ECM transmissions are only possible between fax
machines that both have this feature. If they do, you may send and
receive fax messages that are continuously being checked by the
machine.Your machine must have enough memory for this feature to
work.
INTRODUCTION 1 - 20
2
Getting started
Initial Setup
Setting the Date and Time
When the machine is not in use it will display the date and time. If you
set up the Station ID the date and time displayed by your machine
will be printed on every fax you send. If there is a power failure, you
may have to reset the date and time. No other settings will be
affected.
1
2
3
4
5
6
Press Menu/Set, 0, 2.
Enter the last two digits of the year.
Press Menu/Set.
Enter two digits for the month.
Press Menu/Set.
(For example, enter 09 for September, or 10 for October.)
Enter two digits for the day.
Press Menu/Set. (For example, enter 06 for 6th.)
Enter the time in 24-Hour format.
Press Menu/Set. (For example, enter 15:25 for 3:25 P.M.)
Press Stop/Exit.
The LCD now shows the date and time whenever the machine
is in Fax mode.
Setting Tone or Pulse dialling mode
Your machine comes set for Tone dialling service (Multi-frequency).
If you have Pulse dialling service (rotary), you need to change the
dialling mode.
1
2
3
Press Menu/Set, 0, 4.
Press ▲ or ▼ to select Pulse (or Tone).
Press Menu/Set.
Press Stop/Exit.
2 - 1 GETTING STARTED
Setting the Station ID
You should store your name or company name and fax number so
they print on all fax pages you send.
It is important that you enter the fax number in the internationally
standardized format, i.e. in accordance with the following strict
sequence:
■ The “+” (plus) character (by pressing
key)
■ Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■ Your local area code minus any leading “0” (“9” in Spain)
■ A space
■ Your number on the local exchange, using spaces to aid
readability as appropriate.
As an example, if the machine is installed in the United Kingdom and
the same line is to be used for both fax and voice calls, and your
national telephone number is 0161 444 5555, then you must set the
fax and telephone number parts of your station ID as:
+44 161 444 5555.
1
2
Press Menu/Set, 0, 3.
Enter your fax number (up to 20 digits).
Press Menu/Set.
▲
You cannot enter a hyphen in the fax number. To enter a space
press
once between numbers.
3
4
Use the dial pad to enter your name (up to 20 characters).
(See Entering Text on page B-14.)
Press Menu/Set.
Press Stop/Exit.
If the Station ID has already been programmed, the LCD will ask
you to press 1 to make a change or 2 to exit without changing.
GETTING STARTED 2 - 2
Setting the Phone Line Type
If you are connecting the machine to a line that features a PBX or
ISDN to send and receive faxes, it is also necessary to change the
Phone Line Type accordingly by completing the following steps.
1
2
3
Press Menu/Set, 0, 6.
Press ▲ or ▼ to select PBX, ISDN (or Normal).
Press Menu/Set.
Press Stop/Exit.
PBX and TRANSFER
The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a
central telephone system or Private Automatic Branch Exchange.
Your machine can be connected to most types of PBX. The
machine’s recall feature supports timed break recall only (TBR). TBR
will work with most PBX systems allowing you to gain access to an
outside line, or transfer calls to another extension. The feature works
when the Mute/R key is pressed.
You can program a Mute/R key press as part of a number
stored in a Speed-Dial location. When programming the
Speed-Dial number (Menu/Set, 2, 3, 1) press Mute/R first (the
screen displays ”!”), then enter the telephone number. If you do
this, you do not need to press Mute/R each time before you dial
using a Speed-Dial location. (See Storing numbers for easy
dialling on page 5-1.) If you have not set the Phone Line Type
setting to PBX you cannot use any Speed-Dial numbers that
have a Mute/R key press as part of the number.
2 - 3 GETTING STARTED
General Setup
Setting the Mode Timer
The machine has four temporary mode keys on the control panel:
PhotoCapture, Copy, Fax and Scan. You can change the number of
seconds or minutes the machine takes after the last Copy, Scan or
PhotoCapture operation before it returns to Fax mode. If you select
Off, the machine stays in the mode you used last.
1
2
3
Press Menu/Set, 1, 1.
Press ▲ or ▼ to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins
or Off.
Press Menu/Set.
Press Stop/Exit.
GETTING STARTED 2 - 4
Setting the Paper Type
To get the best print quality, set the machine for the type of paper you
are using.
1
2
3
Press Menu/Set, 1, 2.
Press ▲ or ▼ to select Plain, Inkjet, Glossy or
Transparency.
Press Menu/Set.
Press Stop/Exit.
The machine ejects paper with printed surfaces face up onto the
paper tray in the front of the machine. When you use
transparencies or glossy paper, remove each sheet immediately
to prevent smudging or paper jams.
Setting the Paper Size
You can use five sizes of paper for printing copies: Letter, Legal, A4,
A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal
and A4. When you change the type of paper you load in the machine,
you will need to change the setting for Paper Size at the same time
so your machine can fit an incoming fax on the page.
1
2
3
Press Menu/Set, 1, 3.
Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm.
Press Menu/Set.
Press Stop/Exit.
2 - 5 GETTING STARTED
Setting the Ring Volume
You can turn the ring Off or you can select the ring volume level.
1
2
Press Menu/Set, 1, 4, 1.
Press ▲ or ▼ to select Low, Med, High or Off.
Press Menu/Set.
3 Press Stop/Exit.
—OR—
You can adjust the ring volume when your machine is idle (not being
used). In Fax mode
, press
or
to adjust the volume
level. Every time you press these keys, the machine will ring so you
can hear the active setting as the LCD shows it. The volume changes
with each key press. The new setting will stay until you change it
again.
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Low. When the beeper is on, the machine will beep when you press
a key, make a mistake or after you send or receive a fax.
1
2
3
Press Menu/Set, 1, 4, 2.
Press ▲ or ▼ to select your option.
(Low, Med, High or Off)
Press Menu/Set.
Press Stop/Exit.
GETTING STARTED 2 - 6
Setting the Speaker Volume
You can adjust the speaker volume.
1
2
Press Menu/Set, 1, 4, 3.
Press ▲ or ▼ to select Low, Med, High or Off.
Press Menu/Set.
3 Press Stop/Exit.
—OR—
In Fax mode
, you can adjust the speaker volume by pressing
Speaker Phone, and then selecting a speaker volume level.
Press
or
to adjust the volume level. The LCD shows the
setting you are choosing. Each key press changes the volume to the
next setting. The new setting will remain until you change it again.
■ You can adjust the speaker volume while you are listening to
your OGM (Outgoing Message) and ICMs (Incoming
Messages).
■ If you turn Incoming Recording Monitor to OFF (Menu/Set,
2, 7, 3) the Speaker for screening calls will be disabled and
you won’t hear callers leaving messages. The volume for
other operations can still be controlled using
or
.
2 - 7 GETTING STARTED
Turning on Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight
Savings Time. It will reset itself forward one hour in the Spring and
backward one hour in the Autumn. Make sure you have set the
correct day and time in the Date/Time setting.
1
2
3
Press Menu/Set, 1, 5.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
Setting the LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid
display. If you are having difficulty reading the LCD from your
position, try changing the contrast setting for improved viewing.
1
2
3
Press Menu/Set, 1, 7.
Press ▲ or ▼ to select Light or Dark.
Press Menu/Set.
Press Stop/Exit.
GETTING STARTED 2 - 8
3
Setup Send
How to enter Fax mode
Before sending faxes, make sure
green. If not, press
(Fax) is illuminated in
(Fax) to enter Fax mode. The default
setting is Fax.
How to dial
You can dial in any of the following ways.
Manual dialling
Press all of the digits of the phone or fax number.
3 - 1 SETUP SEND
Speed-Dialling
Press Search/Speed Dial, #, and then the two digit Speed-Dial
number. (See Storing Speed-Dial numbers on page 5-1.)
two-digit number
If the LCD shows Not Registered when you enter the
Speed-Dial number, a number has not been stored for it.
Search
You can search for names you have stored in the Speed-Dial
memory. Press Search/Speed Dial and the navigation keys to
search. (See Storing Speed-Dial numbers on page 5-1.)
To search numerically
or
To search alphabetically*
* To search alphabetically, you can use the dial pad to enter the first
letter of the name you are looking for.
Fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause, and then press Mono Start or Colour Start to try
again. If you want to make a second call to the last number dialled,
you can save time by pressing Redial/Pause and Mono Start or
Colour Start.
Redial/Pause only works if you dialled from the control panel.
If you are sending a fax automatically and the line is busy, the
machine will automatically redial up to three times at five minute
intervals.
SETUP SEND 3 - 2
How to Fax
Colour fax transmission
Your machine can send a colour fax to machines that support this
feature.
However, colour faxes cannot be stored in the memory. When you
send a colour fax, the machine will send it in real time (even if Real
Time TX is set to Off).
Delayed fax and Polling Transmit features are not available in
colour.
Faxing from the ADF
Put the document face down in the ADF.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your document.
Dial the fax number.
Press Mono Start or Colour Start.
The machine starts scanning the document.
To cancel, press Stop/Exit.
If the memory is full, it will be sent in real time.
3 - 3 SETUP SEND
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page
at a time. The documents can be up to A4 size.
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Load your document on the scanner glass.
Dial the fax number.
Press Mono Start or Colour Start.
■ If you press Mono Start, the machine starts scanning the
first page.
■ If you press Colour Start, the machine starts sending.
To send a single page, press 2 (or
Next Page?
1.Yes 2.No(Dial)
press Mono Start again).
The machine starts sending the
document.
—OR—
To send more than one page, press 1 and go to Step 5.
Place the next page on the scanner
Set Next Page
Then Press Set
glass.
Press Menu/Set.
The machine starts scanning. (Repeat Steps 4 and 5 for each
additional page.)
To cancel, press Stop/Exit.
■ If the memory is full and you are faxing a single page, it will
be sent in real time.
■ You cannot send multiple pages for colour faxes.
SETUP SEND 3 - 4
Automatic transmission
This is the easiest way to send a fax.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your document.
Dial the fax number you want to call. (See How to dial on page
3-1.)
Press Mono Start or Colour Start.
Manual transmission
Manual transmission lets you hear the dialling, ringing and
fax-receiving tones while sending a fax.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Load your document.
Pick up the handset of the machine and listen for a dial tone.
—OR—
Press Speaker Phone and listen for a dial tone.
Dial the fax number you want to call.
When you hear the fax tone, press Mono Start or
Colour Start.
If you picked up the handset, replace it.
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party
before you both hang up.
1
2
3
4
Ask the other party to wait for fax tones (beeps) and then to
press Start or Send key before hanging up.
If it is not illuminated in green, press
(Fax).
Load your document.
Press Mono Start or Colour Start.
3 - 5 SETUP SEND
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these
settings: contrast, resolution, overseas mode, delayed fax timer,
polling transmission or real time transmission.
1
2
If it is not illuminated in green, press
(Fax).
After each setting is accepted, the LCD will ask if you want to
enter more settings:
Press 1 to select more settings. The
Next
1.Yes 2.No
LCD will return to the Setup Send
menu.
—OR—
Press 2 if you have finished choosing settings and go to the next
step.
Contrast
If your document is very light or very dark, you may want to change
the contrast. For most documents the default setting Auto can be
used. It automatically chooses the suitable contrast for your
document.
Use Light to send a light document.
Use Dark to send a dark document.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your document.
Press Menu/Set, 2, 2, 1.
Press ▲ or ▼ to select Auto, Light or Dark.
Press Menu/Set.
SETUP SEND 3 - 6
Fax Resolution
You can use the Fax Resolution key to change the setting
temporarily (for this fax only). In Fax mode
, press
Fax Resolution and ▲ or ▼ to select the setting you want, and then
press Menu/Set.
—OR—
You can change the default setting:
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your document.
Press Menu/Set, 2, 2, 2.
Press ▲ or ▼ to select the resolution you want.
Press Menu/Set.
You can choose four different resolution settings for
monochrome faxes and two levels for colour.
Monochrome
Standard
Suitable for most typed documents.
Fine
Good for small print and transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork and transmits slower
than Fine resolution.
Photo
Use when the document has varying shades of grey
or is a photograph. This has the slowest transmission
time.
Colour
Standard
Suitable for most typed documents.
Fine
Use when the document is a photograph. The
transmission time is slower than Standard resolution.
If you select S. Fine or Photo and then use the colour start key to
send a fax, the machine will send the fax using the Fine setting.
3 - 7 SETUP SEND
Dual Access (Monochrome only)
You can dial a number, and begin scanning the fax into memory—
even when the machine is sending from memory or receiving faxes.
The LCD shows the new job number and available memory.
Your machine normally uses Dual Access. However, to send a
colour fax, the machine will send the document in real time
(even if Real Time TX is Off).
The number of pages you can scan into the memory will vary
depending on the data that is printed on them.
If you get an Out of Memory message while scanning the first
page of a fax, press Stop/Exit to cancel scanning. If you get an
Out of Memory message while scanning a subsequent page,
you can press Mono Start to send the pages scanned so far,
or press Stop/Exit to cancel the operation.
SETUP SEND 3 - 8
Real Time Transmission
When you are sending a fax, the machine will scan the document into
the memory before sending. Then, as soon as the phone line is free,
the machine will start dialling and sending.
If the memory becomes full, the machine will send the document in
real time (even if Real Time TX is set to Off).
Sometimes, you may want to send an important document
immediately, without waiting for memory transmission. You can set
Real Time TX to On for all documents or for the next fax only.
If you want to fax multiple pages from the scanner glass, Real Time
Transmission should be set to Off.
Sending in real time for all faxes
1
2
3
4
If it is not illuminated in green, press
Load your document.
Press Menu/Set, 2, 2, 5.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
(Fax).
Sending in real time for the next fax only
1
2
3
4
5
6
If it is not illuminated in green, press
Load your document.
Press Menu/Set, 2, 2, 5.
Press ▲ or ▼ to select Next Fax Only.
Press Menu/Set.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Mono Start or Colour Start.
(Fax).
■ In Real Time Transmission, the automatic redial feature
does not work when using the scanner glass.
■ If you are sending a colour fax, the machine will send it in
real time (even if Real Time TX is set to Off)
\
3 - 9 SETUP SEND
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there
are no jobs, the LCD shows No Jobs Waiting.)
1
2
3
Press Menu/Set, 2, 6.
If you have more than one job waiting, press ▲ or ▼ to scroll
through the list.
Press Stop/Exit.
Cancelling a fax in progress
If you want to cancel a fax, while the machine is scanning, dialling or
sending it, press Stop/Exit.
Cancelling a waiting job
You can cancel a fax job that is stored and waiting in the memory.
1
2
3
4
Press Menu/Set, 2, 6.
Any jobs that are waiting will appear on the LCD.
If you have more than one job waiting, press ▲ or ▼ to select the
job you want to cancel.
Press Menu/Set.
—OR—
If you only have one job waiting, go to Step 3.
Press 1 to cancel.
To cancel another job go to Step 2.
—OR—
Press 2 to exit without cancelling.
Press Stop/Exit.
SETUP SEND 3 - 10
Advanced sending operations
Broadcasting (Monochrome only)
Broadcasting is when the same fax message is automatically sent to
more than one fax number. You can include Groups, Speed-Dial
numbers and up to 50 manually dialled numbers in the same
broadcast.
Press Menu/Set between each of the numbers. Use
Search/Speed Dial to help you choose the numbers easily. (To set
up Group dial numbers, see Setting up Groups for Broadcasting on
page 5-3.)
After the broadcast is finished, a Broadcast Report will be printed to
let you know the results.
1
2
3
4
5
6
7
8
If it is not illuminated in green, press
(Fax).
Load your document.
Enter a number using Speed-Dial, a Group number, Search or
manual dialling using the dial pad.
(Example: Group number)
When the LCD displays the fax number or name of the other
party, press Menu/Set.
You will be asked to enter the next number.
Enter the next number.
(Example: Speed-Dial number)
When the LCD displays the fax number or name of the other
party, press Menu/Set.
After you have entered all the fax numbers, go to Step 8 to start
the broadcast.
Press Mono Start.
3 - 11 SETUP SEND
■ If you did not use up any of the numbers for Groups, access
codes or credit card numbers, you can ‘broadcast’ faxes to
as many as 130 different numbers.
■ The available memory will vary depending on the types of
jobs in the memory and the number of locations used for
broadcasting. If you broadcast to the maximum numbers
available, you will not be able to use Dual Access and
Delayed fax.
■ Enter the long dialling sequence numbers as you would
normally, but remember that each Speed-Dial number
counts as one number, so the number of locations you can
store becomes limited.
■ If the memory is full, press Stop/Exit to stop the job or if
more than one page has been scanned, press Mono Start
to send the portion that is in the memory.
To Stop a Broadcast In Progress
1
2
3
4
5
Press Menu/Set, 2, 6.
The LCD will display the fax number being dialled.
Press Menu/Set.
XXXXXXXX
1.Clear 2.Exit
The LCD will display:
Press 1 to Clear.
The LCD will then display the Broadcast job number and
1.Clear 2. Exit.
To cancel the Broadcast, press 1.
Press Stop/Exit.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible
interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature
will turn itself off.
1
2
3
4
If it is not illuminated in green, press
Load your document.
Press Menu/Set, 2, 2, 7.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
(Fax).
SETUP SEND 3 - 12
Delayed Fax (Monochrome only)
During the day you can store up to 50 faxes in the memory to be sent
within 24 hours. These faxes will be sent at the time of day you enter
in Step 4.
1
2
3
4
If it is not illuminated in green, press
(Fax).
Load your document.
Press Menu/Set, 2, 2, 3.
Setup Send
3.Delayed Fax
Press Menu/Set to accept the
displayed time.
—OR—
Enter the time you want the fax to be sent (in 24-hour format).
Press Menu/Set.
(For example, enter 19:45 for 7:45 PM.)
The number of pages you can scan into the memory depends
on the amount of data that is printed on each page.
Delayed Batch Transmission
(Monochrome only)
Before sending the delayed faxes, your machine will help you
economize by sorting all the faxes in the memory by destination and
scheduled time. All delayed faxes that are scheduled to be sent at
the same time to the same fax number will be sent as one fax to save
transmission time.
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 2, 4.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
3 - 13 SETUP SEND
(Fax).
Setup Send
4.Batch TX
Setup for Polled Transmit (Standard)
(Monochrome only)
Polled Transmit is when you set up the machine to wait with a
document so another fax machine can retrieve it.
1
2
3
4
If it is not illuminated in green, press
Load your document.
Press Menu/Set, 2, 2, 6.
Press ▲ or ▼ to select Standard.
Press Menu/Set.
(Fax).
Setup for Polled Transmit with Secure Code
(Monochrome only)
When you choose Polled TX:Secure, anyone who polls the
machine must enter the polling secure code.
1
2
3
4
5
If it is not illuminated in green, press
Load your document.
Press Menu/Set, 2, 2, 6.
Press ▲ or ▼ to select Secure.
Press Menu/Set.
Enter a four-digit number.
Press Menu/Set.
(Fax).
The document will be stored in the machine’s memory and can
be retrieved from any other fax machine until you delete the fax
in memory by using the Cancelling a job menu setting.
(See Cancelling a waiting job on page 3-10.)
You can use Secure Polling only with another Brother fax
machine.
SETUP SEND 3 - 14
Memory Security
Memory Security lets you prevent unauthorized access to the
machine. While Memory Security is On the following operations are
available:
■ Receiving faxes into memory (limited by memory capacity)
■ Fax Forwarding (If Fax Forwarding was already On)
■ Remote Retrieval (If Fax Storage was already On)
■ Recording incoming messages (if TAD mode was already On)
While Memory Security is On the following operations are NOT
available:
■ Telephone (voice) operation with Speaker Phone
■ Sending faxes
■ Printing received faxes
■ Copying
■ PC printing
■ Scanning
■ PhotoCapture
You will not be able to continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled Delayed Faxes will be
sent when you turn Memory Security On, so they won’t be lost.
If you have selected Fax Forwarding or Fax Storage
(Menu/Set, 2, 5, 1) before you turn Memory Security On, then
Fax Forwarding and Remote Retrieval will continue to work.
To print the faxes in memory, turn Memory Security Off.
You cannot turn on Memory Security if PC-Fax Receive is on.
(See Turning off Remote Fax Options on page 6-4.)
3 - 15 SETUP SEND
Setting up the password
■ If you have already set the password, you will not need to set
it again.
■ If you forget the password, please contact your Brother
dealer or Brother for assistance.
1
2
3
4
Press Menu/Set, 2, 0, 1.
Enter a 4-digit number for the password.
Press Menu/Set.
If the LCD shows Verify:, re-enter the password.
Press Menu/Set.
Press Stop/Exit.
Changing the Memory Security password
1
2
3
4
5
6
Press Menu/Set, 2, 0, 1.
Press ▲ or ▼ to select Set Password.
Press Menu/Set.
Enter a 4-digit number for the current password.
Press Menu/Set.
Enter a 4-digit number for a new password.
Press Menu/Set.
If the LCD shows Verify:, re-enter the password.
Press Menu/Set.
Press Stop/Exit.
Turning Memory Security on
1
2
3
Press Menu/Set, 2, 0, 1.
Press ▲ or ▼ to select Set Security.
Press Menu/Set.
Enter the registered 4-digit password.
Press Menu/Set.
The machine goes offline and the LCD shows Secure Mode.
SETUP SEND 3 - 16
Turning Memory Security off
1
2
Press Menu/Set.
Enter the registered 4-digit password.
Press Menu/Set.
Memory Security is automatically turned off.
If you enter the wrong Password, the LCD shows Wrong
Password and stays offline. The machine will stay in Secure
Mode until the registered password is entered.
Faxing letter size documents from the scanner
glass
When documents are letter size, you need to set Scan Glass Size to
letter, if you do not, the side portion of the faxes will be missing.
1
2
3
Press Menu/Set, 2, 2, 0.
Press ▲ or ▼ to select Letter (or A4).
Press Menu/Set.
Press Stop/Exit.
3 - 17 SETUP SEND
4
Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your machine. You can
choose the mode that best suits your needs. (See TAD mode on
page 7-1 to set up the TAD:Msg Mgr mode.)
LCD
How it works
When to use it
Fax Only
(automatic receive)
The machine
automatically answers
every call as a fax.
For dedicated fax lines.
Fax/Tel
(fax and telephone)
The machine controls the
line and automatically
answers every call. If the
call is a fax it will receive
the fax. If the call is not a
fax it will ring
(pseudo/double ring) for
you to pick up the call.
Use this mode if you expect to receive lots of fax
messages and few telephone calls. You cannot
have an answering machine on the same line, even
if it is on a separate socket/phone socket on the
same line. You cannot use the telephone
company’s Voice Mail in this mode.
Manual
(manual receive)
You control the phone
line and must answer
every call yourself.
Use this mode if you do not receive many fax
messages, have an external TAD connected to the
machine, use BT Call Sign, or if you are using a
computer modem on the same phone line.
If you answer and hear fax tones, wait until the
machine takes over the call, then hang up.
(See Fax Detect on page 4-6.)
The built-in digital TAD
answers voice calls and
automatically receives
faxes.
Use this mode to record voice messages in the
machine’s memory. (For details, see TAD mode on
page 7-1.)
(with BT Call Sign)
TAD:Msg Mgr
ON
SETUP RECEIVE 4 - 1
To select or change your Receive Mode
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 0, 1.
Press ▲ or ▼ to select Fax Only,
Fax/Tel, or Manual.
Press Menu/Set.
Press Stop/Exit.
(Fax).
Initial Setup
1.Receive Mode
Current Receive Mode
Fax
F/T
Mnl
TAD
: Fax Only
: Fax/Tel
: Manual
: Msg Mgr
If the TAD Mode is On, it overrides
your Receive Mode setting. The
screen shows TAD:Msg Mgr
Press and hold until it
lights.
OFF
4 - 2 SETUP RECEIVE
If the TAD Mode is Off, the Receive
Mode returns to your own setting.
(See TAD (Telephone Answering
Device) on page 7-1.)
Setting the Ring Delay
The Ring Delay sets the number of times the machine rings before it
answers in Fax Only, Fax/Tel and TAD:Msg Mgr modes. If you
have extension phones on the same line as the machine or subscribe
to the telephone company’s BT Call Sign service, keep the Ring
Delay setting of 4.
(See Fax Detect on page 4-6 and Operation from extension
telephones on page A-2.)
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 1.
Press ▲ or ▼ to select Ring Delay.
Ring Delay
Ring Delay
Press Menu/Set.
Press ▲ or ▼ to select how many
times the line rings before the machine answers (00-04 UK only)
(01-04 Ireland only).
Press Menu/Set.
(If you select 00, the line won’t ring at all.)
Press Stop/Exit.
Toll Saver must be Off to use the Ring Delay setting.
(See Setting Toll Saver (TAD mode) on page 4-4.)
SETUP RECEIVE 4 - 3
Setting Toll Saver (TAD mode)
When you set the toll saver feature, the machine answers after four
rings if you do not have voice or fax messages and after two rings if
you do have voice or fax messages. This way, when you call the
machine for remote retrieval and let it ring three times, you know you
have no messages and can hang up to avoid a toll charge.
■ When Toll Saver is On, it overrides your Ring Delay setting.
(See Setting the Ring Delay on page 4-3.)
■ The Toll Saver feature is available only when the TAD is set
to On.
■ If you are using BT Call Sign, do NOT use the Toll Saver
feature.
1
2
3
4
5
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 1.
Press ▲ or ▼ to select Toll Saver.
Press Menu/Set.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
4 - 4 SETUP RECEIVE
(Fax).
Ring Delay
Toll Saver
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how
long the machine will signal you with its special pseudo/double-ring
when you have a voice call. (If it’s a fax call, the machine prints the
fax.)
This pseudo/double-ring happens after the initial ringing from the
phone company. Only the machine rings and no other phones on the
same line will ring with the special pseudo/double-ring. However, you
can still answer the call on any telephone on the same line as the
machine. (See For Fax/Tel mode only on page A-3.)
1
2
3
4
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 2.
Press ▲ or ▼ to select how long the machine will ring to alert you
that you have a voice call (20, 30, 40 or 70 seconds).
Press Menu/Set.
Press Stop/Exit.
Even if the caller hangs up during the pseudo/double-ringing,
the machine will continue to ring for the set time.
Setting the Fax/Tel Announcement
For the Fax/Tel receive mode, you can set up the machine to play an
outgoing announcement for callers when no one is there to answer
calls. (See Record Fax/Tel Outgoing Announcement (F/T OGM) on
page 7-7.)
SETUP RECEIVE 4 - 5
Fax Detect
When you use this feature, you don’t have to press Mono Start or
Colour Start, or the Fax Receive Code 51 when you answer a
fax call. Selecting On allows the machine to receive fax calls
automatically, even if you lift the handset of an extension or external
phone. When you see Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension phone connected to
another phone socket, just replace the handset and your machine
will do the rest. Selecting Semi lets the machine receive the fax only
if you’ve answered it at the machine.
■ If this feature is set to On, but your machine does not connect
a fax call when you lift an extension or external phone
handset, press the Fax Receive Code 51.
■ If you send faxes from a computer on the same phone line
and the machine intercepts them, set Fax Detect to Off.
■ Selecting Off means you’ll have to activate the machine
yourself by pressing Mono Start or Colour Start on the
machine
—OR—
Press 51 on the external or extension phone if you are not
at your machine. (See Operation from extension telephones
on page A-2.)
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 3.
Use ▲ or ▼ to select On, Semi or Off.
Press Menu/Set.
Press Stop/Exit.
4 - 6 SETUP RECEIVE
(Fax).
Printing a reduced incoming fax
(Auto Reduction)
If you choose On, the machine automatically reduces an incoming
fax to fit on one page of A4, Letter or Legal size paper. The machine
calculates the reduction ratio by using the page size of the document
and your Paper Size setting (Menu/Set, 1, 3).
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 5.
Use ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
(Fax).
Setup Receive
5.Auto Reduction
■ Turn on this setting if you receive faxes that are split onto two
pages. However, if the document is too long the machine
may still print it on two pages.
■ If left and right margins are cut off, turn on this setting.
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you
information before you both hang up.
1
2
3
Ask the other party to place the document in their machine and
to press Start or Send key.
When you hear the other machine’s CNG tones (beeps), press
Mono Start or Colour Start.
If you picked up the handset, replace it.
SETUP RECEIVE 4 - 7
Printing a fax from the memory
If you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still
print a fax from the memory when you are at your machine. (See
Setting Fax Storage on page 6-2.)
1
2
Press Menu/Set, 2, 5, 3.
Press Mono Start.
Reception into memory
(Monochrome only)
As soon as the paper tray becomes empty during fax reception, the
screen will display No Paper Fed; please put some paper in the
paper tray. (See How to load paper, envelopes and post cards on
page 1-14.)
If the Memory Receive is On at this time...
The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming faxes will also be stored into memory until the memory is
full, following this no further incoming fax calls will be automatically
answered. To print all data put fresh paper in the paper tray and
press Mono Start or Colour Start.
If the Memory Receive is Off at this time...
The current fax reception will continue, with the remaining page(s)
being stored in memory, subject to available memory. Subsequent
incoming fax calls will not be automatically answered until fresh
paper is put in the paper tray. To print the last fax received, put paper
in the paper tray and press Mono Start or Colour Start.
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 6.
Use ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
4 - 8 SETUP RECEIVE
(Fax).
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use your machine to ‘poll’ other machines, or you can have
someone poll your machine.
Everyone who is involved in Polling needs to set up their fax
machines for Polling. When someone polls your machine to receive
a fax, they pay for the call. If you poll someone’s fax machine to
receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from
falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.
Setup for Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a fax
from it.
1
2
3
4
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Standard.
Press Menu/Set.
Enter the fax number you are polling.
Press Mono Start or Colour Start.
(Fax).
SETUP RECEIVE 4 - 9
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the
other party.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Secure.
Press Menu/Set.
Enter a four-digit secure code.
This is the same as the security code of the fax machine you are
polling.
Press Menu/Set.
Enter the fax number you are polling.
Press Mono Start or Colour Start.
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1
2
3
4
5
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to select Timer.
Press Menu/Set.
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press Menu/Set.
Enter the fax number you are polling.
Press Mono Start or Colour Start.
The machine makes the polling call at the time you entered.
You can set up only one Delayed Polling.
4 - 10 SETUP RECEIVE
Sequential Polling
The machine can request documents from several fax machine in a
single operation. You just specify several destinations in Step 5.
Afterwards, a Sequential Polling Report will be printed.
1
2
3
4
5
6
If it is not illuminated in green, press
(Fax).
Press Menu/Set, 2, 1, 7.
Press ▲ or ▼ to choose Standard, Secure or Timer.
Press Menu/Set when the screen displays the setting you
want.
If you selected Standard, go to Step 5.
■ If you selected Secure, enter a four-digit number and press
Menu/Set, and then go to Step 5.
■ If you selected Timer, enter the time (in 24-hour format) you
want to begin polling and press Menu/Set, and then go to
Step 5.
Specify the destination fax machines, which you wish to poll by
Speed-Dial, Search, a Group (see Setting up Groups for
Broadcasting on page 5-3) or the dial pad. You must press
Menu/Set between each location.
Press Mono Start or Colour Start.
The machine polls each number or group in turn for a document.
Press Stop/Exit while the machine is dialling to cancel the
polling process.
To cancel all sequential polling receive jobs, press Menu/Set,
2, 6. (See Cancelling a waiting job on page 3-10.)
SETUP RECEIVE 4 - 11
5
Quick-Dial numbers and
dialling options
Storing numbers for easy dialling
You can set up your machine to do following types of easy dialling:
Speed-Dial and Groups for Broadcasting faxes. When you dial a
quick-dial number, the LCD shows the name, if you stored it, or the
number.
If you lose electrical power, the quick-dial numbers that are in
the memory will not be lost.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will
only have to press a few keys (Search/Speed Dial, #, the two-digit
number, and Mono Start or Colour Start). The machine can store
80 Speed-Dial numbers.
1
2
3
4
5
Press Menu/Set, 2, 3, 1.
Use the dial pad to enter a two-digit Speed-Dial location number
(01-80).
(For example, press 05.)
Press Menu/Set.
Enter the phone or fax number (up to 20 digits).
Press Menu/Set.
Use the dial pad to enter the name (up to 15 characters).
Press Menu/Set.
(You can use the chart on page B-14 to help you enter letters.)
—OR—
Press Menu/Set to store the number without a name.
Go to Step 2 to store another Speed-Dial number.
—OR—
Press Stop/Exit.
5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already
been stored, the LCD will show the name that has been stored there
(or number) and will ask you to do one of the following:
1
▲
▲
Press 1 to change the stored
05:Mike
1.Change 2.Exit
number.
—OR—
Press 2 to exit without making a change.
How to change the stored number or name:
■ If you want to change a character, use
or
to position
the cursor under the character you want to change, and then
type over it.
■ If you want to erase the whole number or whole name, press
Stop/Exit when the cursor is under the first digit or letter.
The characters above and to the right of the cursor will be
deleted.
2 Enter a new number.
Press Menu/Set.
3 Follow the directions beginning at Step 4 in Storing Speed-Dial
numbers. (See page 5-1.)
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax
numbers by pressing only a few keys (Search/Speed Dial, #, the
two-digit number, and Mono Start). First, you’ll need to store each
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a
Speed-Dial number. You can have up to six Groups, or you can
assign up to 79 numbers to one large Group.
(See Storing Speed-Dial numbers on page 5-1 and Broadcasting
(Monochrome only) on page 3-11.)
1
Press Menu/Set, 2, 3, 2.
2
Use the dial pad to enter the
Setup Groups
Speed-Dial? #
two-digit Speed-Dial number where
you want to store the Group.
Press Menu/Set.
(For example, press 07 and Menu/Set.)
Use the dial pad to enter the Group
Setup Groups
Setup Group:G01
number (1 to 6).
Press Menu/Set.
(For example, press 1 for Group 1.)
3
Set Quick-Dial
2.Setup Groups
The Group number must be between 1 and 6.
4
5
To include Speed-Dial numbers in
Setup Groups
G01:#05#09
the Group, press them as follows:
For example, for Speed-Dial
numbers 05 and 09. Press Search/Speed Dial, 05,
Search/Speed Dial, 09. The LCD shows: #05#09.
Press Menu/Set to accept the Speed-Dial numbers for this
Group.
5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
6
7
Use the dial pad and the chart on page B-14 to enter a name for
the Group.
Press Menu/Set.
(For example, type NEW CLIENTS).
Press Stop/Exit.
You can print a list of all the Speed-Dial numbers. Group
numbers will be marked in the GROUP column.
(See Printing reports on page 8-3.)
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4
Dialling options
For information on how to dial, see How to dial on page 3-1.
Access codes and credit card numbers
Sometimes you may want to choose from several long distance
carriers when you make a call. Rates may vary depending on the time
and destination. To take advantage of low rates, you can store the
access codes or long-distance carriers and credit card numbers as
Speed-Dial numbers. You can store these long dialling sequences by
dividing them and setting them up as separate Speed-Dial numbers in
any combination. You can even include manual dialling using the dial
pad. (See Storing Speed-Dial numbers on page 5-1.)
For example, perhaps you have stored ‘555’ on Speed-Dial #03 and
‘7000’ on Speed-Dial #02. If you press Search/Speed Dial, #03,
Search/Speed Dial, #02, and Mono Start or Colour Start, you
will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the
number with manual dialling using the dial pad.
For example, to change the number to 555-7001 you could press
Search/Speed Dial, #03 and then press 7001 using the dialling
pad.
If you must wait for another dial tone or signal at any point in the
dialling sequence, store a pause in the number by pressing
Redial/Pause. Each key press adds a 3.5-second delay.
5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Pause
Press Redial/Pause to insert a 3.5-second pause between
numbers. If you are dialling overseas, you can press Redial/Pause
as many times as needed to increase the length of the pause.
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If
you have Touch Tone service, you will not need this feature to send
tone signals.
1
2
Lift the handset.
Press # on the machine’s control panel. Any digits dialled after
this will send tone signals.
When you hang up, the machine will return to the Pulse dialling
service.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6
Telephone (voice) operation
You can use the machine to make voice telephone calls by dialling
manually or by using Search or Speed-Dial memory. You can use the
handset or Speaker Phone to make and receive calls.
When you dial a Quick-Dial number, the LCD shows the name you’ve
stored, or if you haven’t stored a name, the fax number you’ve
stored.
How to dial
See How to dial on page 3-1.
Making a telephone call
1
2
3
4
Pick up the handset.
—OR—
Press Speaker Phone.
When you hear a dial tone, dial the number using the dial pad,
Speed-Dial and Search.
If you pressed Speaker Phone, speak clearly toward the
microphone
.
To hang up, replace the handset.
—OR—
Press Speaker Phone.
5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Answering calls with the Speaker Phone
When the machine rings, instead of lifting the handset, press
Speaker Phone. Speak clearly, toward the microphone . To end
the call, press Speaker Phone.
If you have a bad telephone line connection, the other party might
hear your voice echoed during the call. Hang up and try the call
again—OR—Pick up the handset.
Mute
1
2
Press Mute/R to put a call on Hold.
You can replace the handset without disconnecting the call.
Pick up the machine handset or press Speaker Phone to
release the call from Hold. Picking up an extension handset will
not release the call from Hold.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8
6
Remote Fax Options
(Monochrome only)
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax
in the memory. The machine will then dial the fax number you’ve
programmed and forward the fax message.
1
2
3
4
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select Fax Forward.
Press Menu/Set.
The LCD will ask you to enter the fax number to which faxes will
be forwarded.
Enter the forwarding number (up to 20 digits).
Press Menu/Set.
Press ▲ or ▼ to select Backup
Fax Forward
Backup Print:On
Print:On or Backup Print:Off.
Press Menu/Set.
■ If you select Backup Print:On, the machine will also print
the fax at your machine so you will have a copy. This is a
safety feature in case there is a power failure before the fax
is forwarded or a problem at the receiving machine. The
machine can store faxes up to 24 hours if there is a power
failure.
■ If Fax forwarding is turned on your machine can not receive
a colour fax unless the sending machine converts it to
monochrome.
5
Press Stop/Exit.
6 - 1 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the
memory. You will be able to retrieve fax messages from another
location using the Remote Retrieval commands.
1
2
3
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select Fax Storage.
Press Menu/Set.
Press Stop/Exit.
■ If you have set Fax Storage, a backup copy of the received
fax will automatically be printed at the machine.
■ If Fax Storage is turned on your machine can not receive a
colour fax unless the sending machine converts it to
monochrome.
Setting PC Fax Receive
If you turn on the PC-Fax Receive feature your machine will store received
faxes in memory and send them to your PC automatically. You can then use
your PC to view and store these faxes.
Even if you have turned off your PC (at night or at the weekend, for
example), your machine will receive and store your faxes in its memory. The
LCD will show the number of stored faxes received, for example:
PC-FAX Msg:001
When you start your PC and the PC-FAX Receiving software runs, your
machine transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you must have the PC-FAX
Receiving software running on your PC. (For details, see PC-FAX receiving
in the Software User’s Guide on the CD-ROM.)
If you select Backup Print:On the machine will also print the fax.
1
2
3
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select PC Fax Receive.
Press Menu/Set.
Press ▲ or ▼ to select your PC you want to receive to.
Press Menu/Set.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 2
4
5
Press ▲ or ▼ to select Backup
Print:On or Backup Print:Off
Press Menu/Set.
Press Stop/Exit.
PC Fax Receive
Backup Print:On
■ PC Fax Receive is not supported in the Mac OS®.
■ In the event of a power failure, the machine will store your
faxes in the memory for up to 24 hours. However, if you
select Backup Print:On, the machine will print the fax, so
you will have a copy if there is a power failure before it is sent
to the PC.
■ Before you can set up PC Fax Receive you must install the
MFL-Pro Suite software on your PC. Make sure your PC is
connected and turned on. (For details, see Brother PC-FAX
software on page 6-1 in Software User’s Guide on the
CD-ROM.)
■ If you get an error message and the machine cannot print the
faxes in memory, you can use this setting to transfer your
faxes to your PC. (For details, see Error messages on page
13-1.)
■ When PC Fax Receive is turned on only monochrome faxes
can be received into the memory and sent to the PC. Colour
faxes will be received in real time and printed in colour.
Changing your PC
1
2
3
4
5
6
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select PC Fax Receive.
Press Menu/Set.
To change your PC, press 1.
xxxxxx
1.Change 2.Exit
Press ▲ or ▼ to select your PC you
want to receive.
Press Menu/Set.
Press ▲ or ▼ to select Backup
PC Fax Receive
Backup Print:On
Print:On or Backup Print:Off
Press Menu/Set.
Press Stop/Exit.
Make sure that you run PC Fax Receiving. (See Running
PC-Fax receiving software on your PC in the Software User’s
Guide.)
6 - 3 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Turning off Remote Fax Options
1
2
Press Menu/Set, 2, 5, 1.
Press ▲ or ▼ to select Off.
Press Menu/Set.
If you set the remote fax options to Off and received faxes are left in
your machine’s memory, further LCD messages appear after Step 3.
(See Changing Remote Fax Options)
3
Press Stop/Exit.
Changing Remote Fax Options
If received faxes are left in your machine’s memory when you change from
PC Fax Receive to another remote fax option (Fax Forward or Fax
Storage), the LCD will ask you the following message:
Erase All Doc?
1.Yes 2.No
—OR—
Print All Fax?
1.Yes 2.No
■ If you press 1, faxes in the memory will be erased or printed
before the setting changes. If a backup copy has already been
printed it will not be printed again.
■ If you press 2, faxes in the memory will not be erased or printed
and the setting will be unchanged.
If received faxes are left in the machine’s memory when you change to PC
Fax Receive from another remote fax option (Fax Forward or Fax
Storage), the LCD will ask you the following message:
Send Fax to PC?
1.Yes 2.No
■ If you press 1, faxes in the memory will be sent to your PC before
the setting changes.
■ If you press 2, faxes in the memory will not be erased or
transferred to your PC and the setting will be unchanged.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 4
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval
features when you are away from your machine. Before you use the
remote access and retrieval features, you have to set up your own
code. The default code is inactive code (--- ).
1
2
Press Menu/Set, 2, 5, 2.
Enter a three-digit code using numbers 0-9,
or # .
Press Menu/Set. (The preset ‘ ’ cannot be changed.)
Do not use the same code used for your Fax Receive Code
( 51) or Telephone Answer Code (#51).
(See Operation from extension telephones on page A-2.)
3
Press Stop/Exit.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press Stop/Exit in Step
2 to restore the inactive setting (--- ).
6 - 5 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Remote Retrieval
You can call your machine from any touch tone telephone or fax
machine, then use the Remote Access Code and remote commands
to retrieve fax messages.
Using your Remote Access Code
1
2
3
4
5
6
Dial your fax number from a telephone or another fax machine
using touch tone.
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ).
The machine signals if it has received messages:
1 long beep — Fax messages
2 long beeps — Voice messages
3 long beeps — Fax & Voice messages
No beeps — No messages
The machine gives two short beeps to tell you to enter a
command. The machine will hang up if you wait longer than 30
seconds to enter a command. The machine will beep three
times, if you enter an invalid command.
Press 9 0 to reset the machine when you’ve finished.
Hang up.
If your machine is set to Manual mode and you want to use the
remote retrieval features, you can access your machine by
waiting about 2 minutes after it starts ringing, and then entering
the Remote Access Code within 30 seconds.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 6
Remote commands
Follow the commands below to access features when you are away
from the machine. When you call the machine and enter your
Remote Access Code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
Operation details
91
Playing Voice Messages
After one long beep, the machine plays the
ICM.
1 Repeat
or
Skip Backward
Press 1 while listening to an ICM to repeat it.
If you press 1 before a message, you will hear
the previous message.
2 Skip Forward
While playing the ICM, you can skip to the
next message.
9 STOP Playing
Stop playing the ICM.
93
Erase all ICM
If you hear one long beep, the erase is
accepted. If you hear three short beeps, you
cannot erase because all voice messages
have not been played, or there are no voice
message to erase.
* This code erases all recorded messages,
not one at a time.
94
Play and Record OGM in
Memory
1 Play
1 TAD Message
2 F/T Message
2 Record 1 TAD Message
2 F/T Message
The machine plays the selected OGM. You
can stop playing OGMs by pressing 9.
After one long beep, you can record the
selected OGM. You will hear the message
played once. You can stop recording the
message by pressing 9.
6 - 7 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Remote commands
95
Operation details
Change the Fax Forwarding
or Fax Storage settings
1 OFF
You can select Off after you have retrieved
or erased all your messages.
2 Fax Forwarding
If you hear one long beep, the change has
been accepted. If you hear three short beeps,
you cannot change it because the conditions
have not been met (for example, registering a
Fax Forwarding number). You can register
your Fax Forwarding number by entering 4.
(See Changing your Fax Forwarding number
on page 6-9.) Once you have registered the
number, Fax Forwarding will work.
4 Fax Forwarding number
6 Fax Storage
96
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to
receive stored fax message(s). (See page
6-9.)
3 Erase faxes from the
memory
If you hear one long beep, fax messages
have been erased from the memory.
97
Check the receiving status You can check whether your machine has
received any fax or voice messages. If yes,
1 Document
you will hear one long beep. If no, you will
2 Voice
hear three short beeps.
98
Change the Receive Mode
1 TAD
If you hear one long beep, your change has
been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Pressing 9 0 will allow you to exit Remote
Retrieval. Wait for the long beep, then replace
the handset.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 8
Retrieving fax messages
You can call your machine from any touch tone phone and have your
fax messages sent to a machine.
1 Dial your machine.
2 When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
3 As soon as you hear two short beeps, use the dial pad to press
9 6 2.
4 Wait for the long beep, and then use the dial pad to enter the
number of the remote fax machine where you want your fax
messages sent to followed by ## (up to 20 digits).
You cannot use
and # as dial numbers. However, press # if
you want to store a pause.
5
Hang up after you hear your machine beep. Your machine will
call the other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number
from another telephone or fax machine using touch tone.
1
2
3
4
Dial your fax number.
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long
beep, you have messages.
When you hear two short beeps, use the dial pad to press 9 5 4.
Wait for the long beep, and then use the dial pad to enter the
new number of the remote fax machine where you want your fax
messages forwarded followed by ## (up to 20 digits).
You cannot use
and # as dial numbers. However, press # if
you want to store a pause.
5
Hang up after you hear your machine beep.
6 - 9 REMOTE FAX OPTIONS (MONOCHROME ONLY)
7
TAD (Telephone Answering
Device)
TAD mode
TAD mode lets you store incoming voice messages. The machine
can store up to 99 messages; however, the maximum number of
messages the machine can store depends on how long each
message is. The machine has a total of 29 minutes recording
memory available, meaning that the shorter each message is, the
more messages it can store. You can pre-set how much recording
memory each message uses (see Setting Maximum Time for
incoming messages on page 7-6).
Setting up the TAD
You must set up the TAD in the following order:
1
2
Record TAD Outgoing Message (Msg Ctr OGM).
(See Recording TAD Outgoing Message on page 7-2.)
Press and hold
until it lights to activate the TAD mode.
(See Activating TAD mode on page 7-3 and Message indicator
on page 7-3.)
TAD (TELEPHONE ANSWERING DEVICE) 7 - 1
Recording TAD Outgoing Message
Recording the TAD Outgoing Message (TAD Message) is the first
step you need to follow before you can turn on the TAD. Make sure
your OGM is less than 20 seconds long.
1
2
Press Menu/Set, 2, 7, 1.
The LCD prompts you to choose an OGM.
Press ▲ or ▼ to select TAD Message (or F/T Message).
Press Menu/Set.
This is the only setting you can select if you want to turn on
the TAD.
3
4
5
6
Press ▲ or ▼ to select Record MSG.
Press Menu/Set.
Pick up the handset to record a message.
For example: Hello. We are unable to take your call at this time.
Please leave a message after the signal.
Replace the handset.
The TAD will play your OGM.
Press Stop/Exit.
Listening to Outgoing Message (OGM)
1
2
3
4
Press Menu/Set, 2, 7, 1.
Press ▲ or ▼ to select TAD Message (or F/T Message).
Press Menu/Set.
Press ▲ or ▼ to select Play MSG.
Press Menu/Set.
Adjust the volume by pressing Volume
or
.
Press Stop/Exit.
7 - 2 TAD (TELEPHONE ANSWERING DEVICE)
Erasing Outgoing Message (OGM)
1
2
3
4
5
Press Menu/Set, 2, 7, 1.
Press ▲ or ▼ to select TAD Message (or F/T Message).
Press Menu/Set.
Press ▲ or ▼ to select Erase MSG.
Press Menu/Set.
Press 1 to erase the OGM.
—OR—
Press 2 to exit without erasing.
Press Stop/Exit.
Activating TAD mode
Press and hold
until it lights and the
LCD shows. When
light is out, the
TAD is OFF.
(See Setting up the TAD on page 7-1.)
TAD:Msg Mgr
Message indicator
The
light flashes when you have new voice messages waiting for
your review.
The LCD displays the total number of
Voice:03 Fax:00
voice and fax messages stored in the
TAD memory.
Fax messages will be stored only when Fax Storage is turned
on (Menu/Set, 2, 5, 1).
TAD (TELEPHONE ANSWERING DEVICE) 7 - 3
Playing voice messages
Follow the steps below to listen to voice messages:
1
2
3
Press Play/Record.
Adjust the Volume by pressing
or
.
All messages are played in the order they were recorded. The
LCD shows the number of the current message, and the total
number of messages.
During playback, the LCD shows the time and date the message
was recorded.
Press
(RWD) at the end of the message to repeat a
message. Press # (FWD) to skip to the next message. You can
press
and # repeatedly until you reach the message you
want to play.
Press Stop/Exit.
Printing a fax message
Once you print a new fax message stored in memory, it is erased
from the memory automatically.
1
2
3
Press Play/Record.
After two seconds, the fax machine begins to play voice
messages.
If the Fax Storage is on and there are fax messages in memory,
the LCD shows:
To print the faxes, press 1.
Print Fax?
1.Yes 2.No
—OR—
Press 2 to exit without printing.
7 - 4 TAD (TELEPHONE ANSWERING DEVICE)
Erasing incoming messages
You can erase voice messages individually, or all at once.
To erase voice messages individually
1
2
3
4
Press Play/Record.
The machine sounds a two-second beep and begins message
playback. Each message is preceded by one long beep, and
followed by two short beeps.
To erase a specific message, press
Erase this Msg.?
1.Yes 2.No
Erase immediately after the two
short beeps, or while the message is
playing.
Press 1 to erase the message.
—OR—
Press 2 to cancel.
Press Stop/Exit.
To erase messages all at once
1
2
3
4
Press Erase.
Select ▲▼ & Set
Erase All Voice?
Press ▲ or ▼ to select erasing all
voice messages (Erase All
Voice?), all document messages (Erase All Doc?), or all
voice and fax messages (Erase All Msg.?).
Press Menu/Set.
Press 1 to erase.
—OR—
Press 2 to cancel.
Press Stop/Exit.
TAD (TELEPHONE ANSWERING DEVICE) 7 - 5
Setting Maximum Time for incoming messages
Your machine comes set to receive voice messages up to 30
seconds long. You can change this setting to 60, 120 or 180
seconds.
1
2
3
Press Menu/Set, 2, 7, 2.
Press ▲ or ▼ to select the maximum time setting for incoming
messages (30, 60, 120 or 180 seconds).
Press Menu/Set.
Press Stop/Exit.
Setting Toll Saver
See Setting Toll Saver (TAD mode) on page 4-4.
ICM Recording Monitor
This feature lets you turn the speaker volume for voice messages On
or Off. When you turn the monitor Off, you will not hear messages
as they come in.
1
2
3
Press Menu/Set, 2, 7, 3.
Use ▲ or ▼ to select Off (or On).
Press Menu/Set.
Press Stop/Exit.
7 - 6 TAD (TELEPHONE ANSWERING DEVICE)
Recording a conversation
If you are using the handset, you can record a telephone
conversation by pressing Play/Record during the conversation.
Your recording can be as long as the Incoming Message Maximum
Time. The other party will hear an intermittent beep while recording.
To stop recording, press Stop/Exit.
Record Fax/Tel Outgoing Announcement
(F/T OGM)
This is the announcement played by your Brother machine (not an
external TAD) when someone calls and your machine is set to
Fax/Tel receive mode. Although callers hear your announcement,
they cannot leave a message. By choosing F/T Message (not TAD
Message) you can record the announcement using the same steps
as for the TAD outgoing message. (See Recording TAD Outgoing
Message on page 7-2.) You can also listen to and erase the F/T
Message the same way, by choosing F/T Message (not TAD
Message). (See Listening to Outgoing Message (OGM) on page 7-2
and Erasing Outgoing Message (OGM) on page 7-3.)
If you need to review the steps for setting up the Fax/Tel receive
mode, see Chapter 4.
TAD (TELEPHONE ANSWERING DEVICE) 7 - 7
8
Printing reports
Fax settings and activity
You need to set up the Transmission Verification Report and Journal
Period in the menu table.
Press Menu/Set, 2, 4, 1.
—OR—
Press Menu/Set, 2, 4, 2.
Customizing the Transmission Verification
Report
You can use the Transmission Verification Report as proof that you
sent a fax. This report lists the time and date of transmission and
whether the transmission was successful (OK). If you select On or
On+Image, the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than
the job numbers to know which faxes you must send again. Selecting
On+Image or Off+Image will print a section of the fax’s first page
on the report to help you remember.
When the Verification Report is turned Off or Off+Image, the
Report will only print if there is a transmission error, with NG in
the RESULT column.
1
2
3
Press Menu/Set, 2, 4, 1.
Press ▲ or ▼ to select Off+Image, On, On+Image or Off.
Press Menu/Set.
Press Stop/Exit.
8 - 1 PRINTING REPORTS
Setting the Journal Period
You can set the machine to print a journal at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off,
you can print the report by following the steps on the next page.
The default setting is Every 50 Faxes.
1
2
3
4
Press Menu/Set, 2, 4, 2.
Report Setting
2.Journal Period
Press ▲ or ▼ to choose an interval.
Press Menu/Set.
(If you choose 7 days, the LCD will ask you to choose a day on
which to begin the 7-day countdown.)
Enter the time to begin printing in 24-hour format.
Press Menu/Set.
(For example: enter 19:45 for 7:45 PM.)
Press Stop/Exit.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print
the report at the selected time and then erase all jobs from its
memory. If the machine’s memory becomes full with 200 jobs
before the time you selected has passed, the machine will print
the Journal early and then erase all jobs from memory. If you
want an extra report before it is due to print, you can print it
without erasing the jobs from memory.
If you select Every 50 Faxes, the machine will print the
Journal when the machine has stored 50 jobs.
PRINTING REPORTS 8 - 2
Printing reports
Following reports are available:
1.XMIT Verify
Prints a Transmission Verification Report for your
last transmission.
2.Help List
Prints the Help List so you can see at-a-glance
how to quickly program your machine.
3.Quick-Dial
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and
outgoing faxes.
(TX means Transmit.) (RX means Receive.)
5.User Settings
Lists your settings.
6.Network Config
Lists your Network settings.
How to print a report
1
2
3
Press Menu/Set, 6.
Press ▲ or ▼ to select the report you want.
Press Menu/Set.
—OR—
Enter the number of the report you want to print.
For example, press 2 to print the Help List.
Press Mono Start.
8 - 3 PRINTING REPORTS
9
Making copies
Using the machine as a copier
You can use your machine as a copier, making up to 99 copies at a
time.
Enter Copy mode
(Copy) is illuminated
Before making copies, make sure that
in green. If it is not, press
(Copy) to enter Copy mode. The
default setting is Fax. You can change the number of seconds or
minutes that the machine stays in Copy mode. (See Setting the
Mode Timer on page 2-4.)
The LCD shows the default copy setting
Copy Ratio
Quality
No of Copies
MAKING COPIES 9 - 1
Making a single copy
1
2
3
Press
(Copy) to illuminate it in green.
Load your document.
(See Load documents on page 1-6.)
Press Mono Start or Colour Start.
To stop copying, press Stop/Exit.
Making multiple copies
1
2
3
4
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Mono Start or Colour Start.
To sort the copies, press the Copy Options key. (See Using
the Copy Options key on page 9-3.)
Stop copying
To stop copying, press Stop/Exit.
9 - 2 MAKING COPIES
Using the Copy Options key
When you want to quickly change the copy settings temporarily for
the next copy, use the Copy Options key. You can use different
combinations.
Copy Options key
The machine returns to its default settings after 60 seconds, or
if the Mode Timer returns the machine to Fax mode. (See
Setting the Mode Timer on page 2-4.)
You can save the copy settings you use most often by setting
them as default. (See Changing the default copy settings on
page 9-13.)
MAKING COPIES 9 - 3
Changing the temporary copy settings
Use the Copy Options key to quickly set the following copy
settings temporarily for the next copy.
Press
Menu Selections
Options
select
Factory
Setting
Page
select
Quality
Fast/Normal/Best
Normal
9-5
Enlarge/Reduce
50%/69%/78%/83%/
93%/97%/100%/
104%/142%/186%/
198%/200%/
Custom(25-400%)
100%
9-6
Paper Type
Plain/Inkjet/
Glossy/
Transparency
Plain
9-7
Paper Size
Letter/Legal/
A4/A5/
10(W) x 15(H)cm
A4
9-8
Brightness
-
-
Stack/Sort
Stack/Sort
Stack
Page Layout
Off(1 in 1)/
2 in 1 (P)/
2 in 1 (L)/
4 in 1 (P)/
4 in 1 (L)/
Poster(3 x 3)
Off
9-10
(1 in 1)
No. of Copies
No. of Copies:01
(01-99)
01
+
+
9-8
9-9
After you choose your settings by pressing Menu/Set, the LCD
shows Set temporarily.
Press Mono Start or Colour Start if you’re finished choosing
settings.
—OR—
Press ▲ or ▼ to select more settings.
9 - 4 MAKING COPIES
Increasing copy speed or quality
You can select the copy quality. The default setting is Normal.
Normal
Recommended mode for ordinary printouts. Good
copy quality with adequate copy speed.
Fast
Fast copy speed and lowest ink consumption. Use
FAST to save time (document to be proof-read, large
documents or many copies).
Best
Use this mode to copy precise images such as
photographs. BEST uses the highest resolution and
slowest speed.
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Quality.
Press ▲ or ▼ to choose the copy quality (Fast, Normal or
Best).
Press Menu/Set.
Press Mono Start or Colour Start.
MAKING COPIES 9 - 5
Enlarging or reducing the image copied
You can select the following enlargement or reduction ratios.
Custom(25-400%) allows you to enter a ratio from 25% to 400%.
Press Copy Options
Custom(25-400%)
200%
198% 10x15cm→A4
186%10x15cm→LTR
and
or
to select
Enlarge/Reduce
142% A5→A4
104% EXE→LTR
100%
97% LTR→A4
93% A4→LTR
83% LGL→A4
78% LGL→LTR
69% A4→A5
50%
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Enlarge/Reduce.
Press Menu/Set.
Press ▲ or ▼ to select the enlargement or reduction ratio you want.
Press Menu/Set.
—OR—
You can select Custom(25-400%) and press Menu/Set.
Use the dial pad to enter an enlargement or reduction ratio from
25% to 400%.
Press Menu/Set.
(For example, press 5 3 to enter 53%.)
Press Mono Start or Colour Start.
Page layout options are not available with Enlarge/Reduce.
9 - 6 MAKING COPIES
Setting paper type
If you are copying on special paper, be sure to select the type of
paper you are using so you will get the best print quality.
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Paper Type.
Press Menu/Set.
Press ▲ or ▼ to select the type of paper you are using (Plain,
Inkjet, Glossy or Transparency).
Press Menu/Set.
Press Mono Start or Colour Start.
You can change the default Paper Type setting at any time.
(See Setting the Paper Type on page 2-5.)
MAKING COPIES 9 - 7
Setting paper size
If copying on paper other than A4 size, you will need to change the
paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo Card (10(W) cm x 15(H) cm) paper.
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Paper Size.
Press Menu/Set.
Press ▲ or ▼ to select the size of paper you are using
(Letter, Legal, A4, A5 or 10(W) x 15(H)cm).
Press Menu/Set.
Press Mono Start or Colour Start.
Adjusting brightness
You can adjust the copy brightness to make copies darker or lighter.
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Brightness.
Press Menu/Set.
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press Menu/Set.
Press Mono Start or Colour Start.
9 - 8 MAKING COPIES
Sorting copies using the ADF
You can sort multiple copies. Pages will be sorted in the order 321,
321, 321, and so on.
1
2
3
4
5
6
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Stack/Sort.
Press Menu/Set.
Press ▲ or ▼ to select Sort.
Press Menu/Set.
Press Mono Start or Colour Start.
MAKING COPIES 9 - 9
Making N in 1 copies or a poster (Page Layout)
You can reduce the number of pages for copies by using the N in 1
copy feature. This allows you to copy two or four pages onto one
page, allowing you to save paper. It is also possible to create a
poster. When you use the Poster feature your machine divides your
document into sections, then enlarges the sections so you can
assemble them into a poster. If you want to print a poster, use the
scanner glass.
■ Please make sure Paper Size is set to A4 or Letter.
■ You can use N in 1 copy feature with 100% copy size only.
■ (P) means Portrait and (L) means Landscape.
1
2
3
4
5
6
7
Press
(Copy) to illuminate it in green.
Load your document.
Use the dial pad to enter the number of copies you want
(up to 99).
Press Copy Options and ▲ or ▼ to select Page Layout.
Press Menu/Set.
Press ▲ or ▼ to select 2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L)or Poster(3 x 3).
Press Menu/Set.
Press Mono Start or Colour Start to scan the document.
If you are making a poster or placed the document in the ADF,
the machine scans the page and starts printing.
9 - 10 MAKING COPIES
If you are using the scanner glass:
8
9
10
After the machine scans the page,
Next Page?
1.Yes 2.No
the LCD shows:
Press 1 to scan the next page.
Put the next document on the
Set Next Page
Then Press Set
scanner glass.
Press Menu/Set.
Repeat Steps 8 and 9 for each page of the layout.
After all the pages of the document have been scanned,
press 2 to end.
If Glossy has been selected in the Paper Type setting for N in
1 copies, the machine will print the images as if Plain paper had
been selected.
■ If you are producing multiple colour copies, N in 1 copies are
not available.
■ For Poster copies, you cannot make more than one copy.
MAKING COPIES 9 - 11
Place each page face down in the direction and sequence
shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3X3)
You can make a poster
size copy of a
photograph.
9 - 12 MAKING COPIES
Changing the default copy settings
You can save the copy settings you use most often by setting them
as default. These settings will remain until you change them again.
Increasing copy speed or quality
1
2
3
Press Menu/Set, 3, 1.
Press ▲ or ▼ to select Normal, Best or Fast.
Press Menu/Set.
Press Stop/Exit.
Adjusting brightness
1
2
3
Press Menu/Set, 3, 2.
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press Menu/Set.
Press Stop/Exit.
Adjusting contrast
You can change the contrast to help an image look sharper and more
vivid.
1
2
3
Press Menu/Set, 3, 3.
Press ▲ to increase the contrast.
—OR—
Press ▼ to decrease the contrast.
Press Menu/Set.
Press Stop/Exit.
MAKING COPIES 9 - 13
Adjusting colour saturation
Colour saturation can only be changed through the default settings.
1
2
3
4
Press Menu/Set, 3, 4.
Press ▲ or ▼ to select Red, Green or Blue.
Press Menu/Set.
Press ▲ to increase the colour saturation.
—OR—
Press ▼ to decrease the colour saturation.
Press Menu/Set.
Return to Step 2 to select the next colour.
—OR—
Press Stop/Exit.
9 - 14 MAKING COPIES
Legal limitations
Colour reproductions of certain documents are illegal and may result
in either criminal or civil liability. This memorandum is intended to be
a guide rather than a complete listing of every possible prohibition. In
case of doubt, we suggest that you check with relevant authorities as
to any particular questionable documents.
The following are examples of documents which should not be
copied:
■ Money
■ Bonds or other certificates of indebtedness
■ Certificates of Deposit
■ Armed Forces Service or Draft papers
■ Passports
■ Postage Stamps (cancelled or uncancelled)
■ Immigration Papers
■ Welfare documents
■ Cheques or Drafts drawn by Governmental Agencies
■ Identification Documents, badges or insignias
■ Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work
can be copied for ‘fair use.’ Multiple copies would indicate improper
use.
Works of art should be considered the equivalent of copyrighted
works.
MAKING COPIES 9 - 15
PhotoCapture
10 Walk-Up
Center
™
Introduction
Even if your machine is not connected to your computer, you can
print photos directly from your digital camera media. Your Brother
machine includes five media drives (slots) for use with popular digital
camera media: CompactFlash®, SmartMedia®, Memory Stick®,
Memory Stick Pro™, SecureDigital™ (SD Card), MultiMediaCard™
and xD-Picture Card™.
CompactFlash®
(Type I only)
SmartMedia®
SecureDigital™
MultiMediaCard™
xD-Picture Card™
Memory Stick®
Memory Stick Pro™
The PhotoCapture Center™ feature lets you print digital photos from
your digital camera at high resolution to get photo quality printing.
■ miniSD™ can be used with miniSD™ adapter.
■ Memory Stick Duo™ can be used with Memory Stick Duo™
adapter.
■ Memory Stick Pro Duo™ can be used with Memory Stick Pro
Duo™ adapter.
■ Adapters are not included with the machine. Contact a third
party supplier for adapters.
10 - 1 WALK-UP PHOTOCAPTURE CENTER™
PhotoCapture Center™ requirements
Your machine is designed to be compatible with modem digital
camera image files and media cards; however, please read the
points below to avoid errors:
■ The DPOF file on the media card must be in a valid format.
(See DPOF printing on page 10-8.)
■ The image file extension must be .JPG (Other image file
extensions .JPEG, .TIF, .GIF and so on will not be recognized).
■ Walk-up PhotoCapture Center™ printing must be performed
separately from PhotoCapture Center™ operations using the PC.
(Simultaneous operation is not available.)
■ IBM Microdrive™ is not compatible with the machine.
■ The machine can read up to 999 files in a media card.
■ Use only Smart media cards with a 3.3v voltage rating.
■ CompactFlash® Type II is not supported.
■ xD-Picture Card™ Type M (Large Capacity) is supported.
When printing the INDEX or IMAGE, the PhotoCapture Center™
will print all the valid images, even if one or more images have
been corrupted. A portion of the corrupted image may be
printed.
Your machine is designed to read media cards that have been
formatted by a digital camera.
When a digital camera formats a media card it creates a special
folder into which it copies image data. If you need to modify the
image data stored on a media card with your PC, we
recommend that you do not modify the folder structure created
by the digital camera. When saving new or modified image files
to the media card we also recommend you use the same folder
your digital camera uses. If the data is not saved to the same
folder the machine may not be able to read the file or print the
image.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 2
Getting started
Firmly insert the card into the appropriate slot.
SecureDigital™
MultiMediaCard™
Memory Stick®
Memory Stick Pro™
CompactFlash®
xD-Picture Card™
SmartMedia®
PhotoCapture key indications:
■ PhotoCapture light is ON, the media
card is inserted properly.
■ PhotoCapture light is OFF, the media
card is not properly inserted.
■ PhotoCapture light is BLINKING, the
media card is being read or written to.
Do NOT unplug the power cord or remove the media card from
the media drive (slot) while the machine is reading or writing to
the card (the PhotoCapture key is blinking). You will lose
your data or damage the card.
The machine can only read one media card at a time so do not insert
more than one card.
10 - 3 WALK-UP PHOTOCAPTURE CENTER™
The steps below give a brief outline of the Direct Printing
feature. Please see the remaining pages of this chapter for more
detailed instructions.
1
Insert the media card firmly into the media drive (slot).
When you insert your media card
C.Flash Active
Press PhotoCapture key...
into the proper slot, the LCD shows
for example:
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
2
3
4
Press
(PhotoCapture).
If your digital camera supports DPOF printing, see DPOF
printing on page 10-8.
Print the index that shows thumbnails views of images stored on
your media card. Your machine will assign an image number to
each thumbnail.
Press ▲ or ▼ to select Print Index and then press
Menu/Set.
Press Colour Start to start printing the index sheet.
(See Printing the Index (Thumbnails) on page 10-5.)
To print images, press ▲ or ▼ to select Print Images and then
press Menu/Set.
Enter the image number and press Menu/Set.
Press Colour Start to start printing.
(See Printing images on page 10-6.)
You can change the settings for printing images, such as the
Paper Type & Paper Size, Print Size and number of copies.
(See Printing images on page 10-6.)
WALK-UP PHOTOCAPTURE CENTER™ 10 - 4
Printing the Index (Thumbnails)
The PhotoCapture Center™ assigns numbers for images (such as
No.1, No.2, No.3, and so on).
It does not recognize any other numbers or file names that your
digital camera or PC have used to identify the pictures. You can print
a thumbnail page (Index page with 6 or 5 images per line). This will
show all the pictures on the media card.
1
2
3
4
Make sure you have inserted the media card.
Press
(PhotoCapture). (See page 10-3.)
Press ▲ or ▼ to select Print Index.
Press Menu/Set.
Press ▲ or ▼ to select 6 Images/Line or 5 Images/Line.
Press Menu/Set.
Index
Index
5 Images/Line
6 Images/Line
Press Colour Start to start printing.
Print time for 5 Images/Line will be slower than 6 Images/Line,
but the quality is better. To print an image, see Printing images
on page 10-6.
10 - 5 WALK-UP PHOTOCAPTURE CENTER™
Printing images
Before you can print an individual image, you have to know the
image number.
1
2
3
Print the Index first.
(See Printing the Index (Thumbnails) on page 10-5.)
Make sure you have inserted the media card.
Press
(PhotoCapture).
Press ▲ or ▼ to choose Print Images.
Press Menu/Set.
If your media card contains valid DPOF information, the LCD
shows DPOF Print:Yes, please go to DPOF printing on page
10-8.
4
Use the dial pad to enter the image
Enter Image No.
No.:1,3
number that you want to print from
the Index page (Thumbnails).
Press Menu/Set.
Repeat this step until you have entered all the image numbers
that you want to print.
You can enter all the numbers at one time by using the
key for
a comma or the # key for hyphen.
(For example, Enter 1 3 6 - to print images No.1, No.3 and
No.6. Enter 1#5 to print images No.1 to No.5).
5
After you have selected all the image numbers, press
Menu/Set again, and go to Step 6.
—OR—
If you have finished choosing settings, press Colour Start.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 6
Paper Type & Paper Size
6
Press ▲ or ▼ to select the type of paper you are using,
Letter Glossy, 10x15cm Glossy, 13x18cm Glossy,
A4 Glossy, Letter Plain, A4 Plain, Letter Inkjet,
A4 Inkjet or 10x15cm Inkjet.
Press Menu/Set.
If you selected Letter or A4, go to Step 7.
If you selected another size, go to Step 8.
—OR—
If you have finished choosing settings, press Colour Start.
Print Size
7
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm
or Max. Size).
Press Menu/Set, and go to Step 8.
—OR—
If you have finished choosing settings, press Colour Start.
Printed Position for A4 paper
1
2
3
4
5
6
10 x 8cm 13 x 9cm 15 x 10cm 18 x 13cm 20 x 15cm Max. Size
Number of Copies
8 Use the dial pad to enter the number of copies you want.
Press Menu/Set.
9 Press Colour Start to print.
The settings that you want to use with the card will be kept until
you take out the media card from the drive (slot), print images,
press Stop/Exit or until the Mode Timer returns the machine to
Fax mode.
10 - 7 WALK-UP PHOTOCAPTURE CENTER™
DPOF printing
DPOF stands for Digital Print Order Format.
Major Digital Camera manufacturers (Canon Inc., Eastman Kodak
Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co.
Ltd. and Sony Corporation.) created this standard to make it easier
to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to
select on the Digital Camera display the images and number of
copies you want to print.
When the memory card (CompactFlash®, SmartMedia®,
Memory Stick®, Memory Stick Pro™, SecureDigital™, MultiMediaCard™
and xD-Picture Card™) containing DPOF information is put into your
machine, you can print the selected image easily.
1
Insert your media card into the
proper drive (slot).
C.Flash Active
Press PhotoCapture key...
The media active message will be shown for 60 seconds and
then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing PhotoCapture.
2
3
4
5
6
7
Press
(PhotoCapture).
Press ▲ or ▼ to select Print Images.
Press Menu/Set.
If there is a DPOF file on the card,
Select ▲▼ & Set
DPOF Print:Yes
the LCD shows:
Press ▲ or ▼ to select
DPOF Print:Yes.
Press Menu/Set.
Press ▲ or ▼ to select Letter Glossy, 10x15cm Glossy,
13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain,
Letter Inkjet, A4 Inkjet or 10x15cm Inkjet.
Press Menu/Set.
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm
or Max. Size).
Press Menu/Set.
Press Colour Start to print.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 8
Changing the default settings
You can save the PhotoCapture Center™ settings you use most often
by setting them as default. These settings will remain until you
change them again.
Increasing print speed or quality
1
2
3
Press Menu/Set, 4, 1.
Press ▲ or ▼ to select Normal or Photo.
Press Menu/Set.
Press Stop/Exit.
Setting the paper & size
1
2
3
Press Menu/Set, 4, 2.
Press ▲ or ▼ to select Letter Glossy, 10x15cm Glossy,
13x18cm Glossy, A4 Glossy, Letter Plain, A4 Plain,
Letter Inkjet, A4 Inkjet or 10x15cm Inkjet.
Press Menu/Set.
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm
or Max. Size).
Press Menu/Set.
Press Stop/Exit.
Adjusting brightness
1
2
3
Press Menu/Set, 4, 3.
Press ▲ to make a lighter print.
—OR—
Press ▼ to make a darker print.
Press Menu/Set.
Press Stop/Exit.
10 - 9 WALK-UP PHOTOCAPTURE CENTER™
Adjusting contrast
You can choose the contrast setting. More contrast will make an
image look sharper and more vivid.
1
2
3
Press Menu/Set, 4, 4.
Press ▲ to increase the contrast.
—OR—
Press ▼ to decrease the contrast.
Press Menu/Set.
Press Stop/Exit.
Colour enhancement
You can turn on the colour enhancement feature to print more vivid
images. Printing time will be slower.
1
2
Press Menu/Set, 4, 5.
Press ▲ or ▼ to select On.
Press Menu/Set.
—OR—
Select Off and press Menu/Set, then go to Step 5.
If you select On, you can customize the White Balance,
Sharpness or Colour Density.
3
4
5
Press ▲ or ▼ to select 1. White Balance, 2. Sharpness or
3. Color Density.
Press Menu/Set.
Press ▲ or ▼ to adjust the degree of the setting.
Press Menu/Set.
Press Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 10
■ White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the
appearance of white. The white areas of a picture may be slightly
pink, yellow or some other colour. By using this adjustment you
can correct this effect and bring the white areas back to pure
white.
■ Sharpness
This setting enhances the detail of an image. It is similar to
adjusting the fine focus on a camera. If the image is not in true
focus and you cannot see the fine details of the picture, then
adjust the sharpness.
■ Colour Density
This setting adjusts the total amount of colour in the image. You
can increase or decrease the amount of colour in an image to
improve a washed out or weak picture.
10 - 11 WALK-UP PHOTOCAPTURE CENTER™
Cropping
If your photo is too long or wide to fit the available space on your
selected layout, part of the image will be automatically cropped.
The default setting is On. If you want to print the whole image, turn
this setting to Off.
1
2
3
Press Menu/Set, 4, 6.
Press ▲ or ▼ to select Off (or On).
Press Menu/Set.
Press Stop/Exit.
Cropping:On
Cropping:Off
Borderless
This feature expands the printable area to the edges of the paper.
Printing time will be slightly slower.
1
2
3
Press Menu/Set, 4, 7.
Press ▲ or ▼ to select Off (or On).
Press Menu/Set.
Press Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 12
Scan to Card
You can scan black and white and colour documents into a media
card. Black and white documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Colour documents may be stored in PDF
(*.PDF) or JPEG (*.JPG) file formats. The default setting is Color
150 dpi and the default file format is PDF. The machine
automatically creates file names based on the current date. For
example, the fifth image scanned on July 1, 2005 would be named
01070505.PDF. You can change the colour, quality and file name as
you want.
Quality
Selectable File Format
Default File Format
B/W 200x100 dpi
TIFF / PDF
TIFF
B/W 200 dpi
TIFF / PDF
TIFF
Color 150 dpi
JPEG / PDF
PDF
Color 300 dpi
JPEG / PDF
PDF
Color 600 dpi
JPEG / PDF
PDF
You can choose the default file format for Black & White or
colour files. (See Changing the default colour file format on page
10-14 and Changing the default black & white file format on
page 10-14.)
1
Insert a SmartMedia®, CompactFlash®, Memory Stick®,
Memory Stick Pro™, SecureDigital™, MultiMediaCard™ or
xD-Picture Card™ into your machine.
Do not take out the media card while PhotoCapture is blinking
to avoid damaging the card or data stored on the card.
2
3
4
Load your document.
Press
(Scan).
Press ▲ or ▼ to select Scan to Card.
To change quality, press Menu/Set and go to Step 5.
—OR—
press Mono Start or Colour Start to start scanning without
changing any settings.
10 - 13 WALK-UP PHOTOCAPTURE CENTER™
5
6
7
Press ▲ or ▼ to select the quality you want.
To change the file type, press Menu/Set and go to Step 6.
—OR—
To start scanning, press Mono Start or Colour Start.
Press ▲ or ▼ to select the file type you want.
To change the file name, press Menu/Set and go to Step 7.
—OR—
To start scanning, press Mono Start or Colour Start.
The file name is set automatically however, you can set a name
of your choice using the dial pad. You can only change the first
6 digits.
Press Mono Start or Colour Start to start scanning.
Changing the default quality
1
2
3
Press Menu/Set, 4, 8,1.
Press ▲ or ▼ to select B/W 200x100 dpi, B/W 200 dpi,
Color 150 dpi, Color 300 dpi or Color 600 dpi.
Press Menu/Set.
Press Stop/Exit.
Changing the default black & white file format
1
2
3
Press Menu/Set, 4, 8, 2.
Press ▲ or ▼ to select TIFF or PDF.
Press Menu/Set.
Press Stop/Exit.
Changing the default colour file format
1
2
3
Press Menu/Set, 4, 8, 3.
Press ▲ or ▼ to select PDF or JPEG.
Press Menu/Set.
Press Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 14
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while
you’re using the PhotoCapture Center™, you can easily identify and
troubleshoot any difficulties.
When an error message appears on the LCD, the machine will beep
to get your attention.
Media Error—This message will appear if you insert a media card
that is either bad or not formatted, or when there is a problem with
the media drive. To clear this error, take out the media card.
No File—This message will appear if you try to access a media
card in the drive (slot) that does not contain a .JPG file.
Out of Memory—This message will appear if you are working with
images that are too large for the machine’s memory.
Using PhotoCapture Center™ from
your computer
You can access the media card that is in the media drive (slot) of the
machine from your computer.
(For Windows® users, see PhotoCapture Center™ on page 7-1 in
Software User’s Guide on the CD-ROM or for Macintosh® users, see
PhotoCapture Center™ on page 12-2 in the Software User’s Guide
on the CD-ROM.)
10 - 15 WALK-UP PHOTOCAPTURE CENTER™
11 Software and Network features
The User’s Guide on the CD-ROM includes the Software User’s
Guide and Network User’s Guide for features available when
connected to a computer (for example, Printing and Scanning).
■ Printing
(For Windows®, see Chapter 1 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 8 in the Software User’s Guide on
the CD-ROM.)
■ Scanning
(For Windows®, see Chapter 2 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 9 in the Software User’s Guide on
the CD-ROM.)
■ ControlCenter2
(For Windows®, see Chapter 3 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 10 in the Software User’s Guide on
the CD-ROM.)
■ Network Scanning
(For Windows®, see Chapter 4 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 11 in the Software User’s Guide on
the CD-ROM.)
■ Remote Setup
(For Windows®, see Chapter 5 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 12 in the Software User’s Guide on
the CD-ROM.)
■ Faxing from your computer
(For Windows®, see Chapter 6 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 8 in the Software User’s Guide on
the CD-ROM.)
SOFTWARE AND NETWORK FEATURES 11 - 1
■ PhotoCapture Center™
(For Windows®, see Chapter 7 in the Software User’s Guide on
the CD-ROM.)
(For Macintosh®, see Chapter 12 in the Software User’s Guide on
the CD-ROM.)
■ Network Printing
(For Windows®, see the Network User’s Guide on the CD-ROM.)
(For Macintosh®, see the Network User’s Guide on the
CD-ROM.)
See How to access the complete User’s Guide on page viii.
11 - 2 SOFTWARE AND NETWORK FEATURES
12 Important information
For your safety
To ensure safe operation the supplied three-pin plug must be
inserted only into a standard three-pin electrical socket that is
effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply
that the power is grounded and that the installation is completely
safe. For your safety, if in any doubt about the effective grounding of
the power, consult a qualified electrician.
LAN connection
Caution
Do not connect this product to a LAN connection that is subject to
over-voltages.
International ENERGY STAR® Compliance Statement
The purpose of the International ENERGY STAR® Program is to
promote the development and popularization of energy-efficient
office equipment.
As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined
that this product meets the ENERGY STAR® guidelines for energy
efficiency.
IMPORTANT INFORMATION 12 - 1
EU Directive 2002/96/EC and EN50419
(European Union Only)
This equipment is marked with the above recycling symbol. It means
that at the end of the life of the equipment you must dispose of it
separately at an appropriate collection point and not place it in the
normal domestic unsorted waste stream. This will benefit the
environment for all. (European Union only)
Important safety instructions
1
2
3
4
5
6
7
Read all of these instructions.
Save them for later reference.
Follow all warnings and instructions marked on the product.
Unplug this product from the wall socket before cleaning. Do not
use liquid or aerosol cleaners. Use a damp cloth for cleaning.
Do not use this product near water.
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
Slots and openings in the cabinet and the back or bottom are
provided for ventilation; to ensure reliable operation of the
product and to protect it from overheating, these openings must
not be blocked or covered. The openings should never be
blocked by placing the product on a bed, sofa, rug, or other
similar surface. This product should never be placed near or
over a radiator or heater. This product should never be placed
in a built-in installation unless proper ventilation is provided.
12 - 2 IMPORTANT INFORMATION
8
9
10
11
12
13
14
This product should be operated from the type of power source
indicated on the label. If you are not sure of the type of power
available, call your dealer or local power company.
Use only the power cord supplied with this machine.
This product is equipped with a 3-wire grounded plug, a plug
having a third (grounded) pin. This plug will only fit into a
grounded power outlet. This is a safety feature. If you are unable
to insert the plug into the outlet, call your electrician to replace
your obsolete outlet. Do not defeat the purpose of the grounded
plug.
Do not allow anything to rest on the power cord. Do not place
this product where people can walk on the cord.
Do not place anything in front of the machine that will block
received faxes. Do not place anything in the path of received
faxes.
Wait until pages have exited the machine before picking them
up.
Unplug this product from the power socket and refer servicing to
Authorized Service Personnel under the following conditions:
■ When the power cord is damaged or frayed.
■ If liquid has been spilled into the product.
■ If the product has been exposed to rain or water.
■ If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are
covered by the operating instructions. Improper adjustment
of other controls may result in damage and will often require
extensive work by a qualified technician to restore the
product to normal operation.
■ If the product has been dropped or the cabinet has been
damaged.
■ If the product exhibits a distinct change in performance,
indicating a need for service.
To protect your product against power surges, we recommend
the use of a power protection device (Surge Protector).
IMPORTANT INFORMATION 12 - 3
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International
Corporation.
© 2005 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the
U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple
Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of
ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft
Technology Corporation.
Microdrive is a trademark of International Business Machine
Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co.Ltd.,
SanDisk Corporation and Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and
licensed to the MultiMediaCard Association.
xD-Picture Card is a trademark of Fujifilm Co.Ltd., Toshiba
Corporation and Olympus Optical Co. Ltd.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and
MagicGate are trademarks of Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are
trademarks or registered trademarks of Broadcom Corporation in the
United States and/or other countries.
Each company whose software title is mentioned in this manual has
a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s
Guide, the Software User’s Guide, and the Network User’s
Guide are registered trademarks of their respective companies.
12 - 4 IMPORTANT INFORMATION
and routine
13 Troubleshooting
maintenance
Troubleshooting
Error messages
As with any sophisticated office product, errors may occur. If this
happens, your machine identifies the problem and displays an error
message. The most common error messages are shown below.
You can correct most problems by yourself. If you need additional
help, the Brother Solutions Center offers latest FAQs and
troubleshooting tips.
Visit us at http://solutions.brother.com.
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
BT Call Sign
On
The machine is set BT Call Sign to
ON. You cannot change the
Receive Mode from Manual to
another mode.
Set BT Call Sign to OFF. (See BT Call Sign (For
U.K. Only) on page A-1.)
Comm.Error
Poor phone line quality caused a
communication error.
Try the call again. If the problem continues, call
the telephone company and ask them to check
your phone line.
Connection
Fail
You tried to poll a fax machine that
is not in Polled Waiting mode.
Check the other fax machine’s polling setup.
Cover is Open
The scanner cover is not closed
completely.
Lift the scanner cover and then close it again.
Data
Remaining
Print data remains in the
machine’s memory.
Re-start printing from your computer.
Print data remains in the
machine’s memory. The USB
cable was unplugged while the
computer was sending the data to
the machine.
Press Stop/Exit. The machine will cancel the
job and eject the page that is being printed.
The other person or other person’s
fax machine stopped the call.
Try to send or receive again.
Disconnected
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
Document Jam
Document was not inserted or fed
properly, or the document fed from
ADF was too long.
See Using the automatic document feeder
(ADF) on page 1-6.
The document is jammed in the
machine.
See Document jams on page 13-5.
High
Temperature
The print head is too warm.
Allow the machine to cool down.
Ink Empty
One or more of the ink cartridges
is empty. The machine will stop all
print operations. While memory is
available, black and white faxes
will be received into memory. If a
sending machine has a colour fax,
the machine’s ‘handshake’ will
request that the fax be sent as
black and white. If the sending
machine has the ability to convert
it, the colour fax will be received
into memory as a black and white
fax.
Replace the ink cartridges.
(See Replacing the ink cartridges on page
13-26.)
Low
Temperature
The print head is too cold.
Allow the machine to warm up.
Media Error
The media card is either
corrupted, improperly formatted,
or there is a problem with the
media drive.
Re-insert the card firmly into the slot to make
sure it is in the correct position. If the error
remains, check the media drive by inserting
another media card that you know is working.
Near Empty
One or more of the ink cartridges
are running out of ink. If a sending
machine has a colour fax, the
machine’s ‘handshake’ will
request that the fax be sent as
black and white. If the sending
machine has the ability to convert
it, the colour fax will be received
into memory as a black and white
fax.
Order a new ink cartridge.
No Cartridge
An ink cartridge is not properly
installed.
Take out the ink cartridge and put it in again
seating it properly.
(See Replacing the ink cartridges on page
13-26.)
No File
The media card in the media drive
does not contain a .JPG file.
Reinsert the correct media card.
13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
No Paper Fed
The machine is out of paper.
Add paper, and then press Mono Start or
Colour Start.
The paper is jammed in the
machine.
See Paper is jammed inside the paper tray on
page 13-6 or Paper is jammed inside the
machine on page 13-7.
No
Response/Busy
The number you dialled does not
answer or is busy.
Verify the number and try again.
Not
Registered
You tried to access a Speed-Dial
number that is not programmed.
Set up the Speed-Dial number. (See Storing
Speed-Dial numbers on page 5-1.)
Out of Memory
The machine’s memory is full.
(Fax sending or copy operation in process)
Press Stop/Exit and wait until the other
operations in progress finish and then try again.
—OR—
Clear the data in the memory. To gain extra
memory, you can turn off Fax Storage.
(See Setting Fax Storage on page 6-2.)
—OR—
Print the faxes that are in the memory.
(See Printing a fax from the memory on page
4-8.)
(Printing operation in process)
Reduce print resolution.
Paper Jam
Paper is jammed in the machine.
See Paper is jammed inside the paper tray on
page 13-6 or Paper is jammed inside the
machine on page 13-7.
Wrong Paper
Size
Paper is not the correct size.
Reload the correct size of paper (Letter, Legal
or A4), and then press Mono Start or
Colour Start.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
ACTION
Unable to
Change
The machine has a mechanical
problem.
—OR—
A foreign obstacle, such as a clip
or ripped paper, is in the machine.
Open the scanner cover and remove any
foreign obstacles from inside the machine. If
the error message continues, disconnect the
machine from the power for several minutes
then reconnect it. The machine’s memory will
hold faxes for 24 hours, so you will not lose any
important messages. If the error message
continues after the machine was disconnected,
please follow the procedure below to transfer
the faxes to another fax machine.
Check whether the machine has faxes in
memory
1. Press Menu/Set, 9, 0, 1.
2. If the machine has no faxes, the LCD shows
No Data.
—OR—
If faxes are present, you can transfer them to
another fax machine. Go to Step 3.
—OR—
You can forward the remaining faxes to your
PC. Please see Transfer faxes to your PC.
Unable to
Clean
Unable to
Init.
Unable to
Print
Unable to
Scan
Transfer faxes to another fax machine
If you have not set up your Station ID, you
cannot enter fax transfer mode.
3. Enter the fax number to which faxes will be
forwarded.
4. Press Mono Start.
You can transfer the Fax Journal report to
another fax machine by pressing Menu/Set, 9,
0, 2 in Step1.
Transfer faxes to your PC
You can move the faxes from your machine’s
memory to your PC.
5. Press Menu/Set, 2, 5, 1.
6. Using ▲ or ▼, select 1.PC Fax Receive,
and then press Menu/Set.
The LCD will ask if you want to transfer a fax
to your PC.
7. To transfer all faxes to your PC, press 1.
—OR—
To keep all faxes in the machine’s memory,
press 2.
(For Windows®, see Chapter 6 in the Software
User’s Guide on the CD-ROM.)
13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Document jams
If the document is jammed, follow the steps below.
Document is jammed in the top of the ADF unit
1
2
3
Take out any paper from the ADF that is not jammed.
Open the ADF cover.
Pull the jammed document out to the right or left.
4
Close the ADF cover.
Press Stop/Exit.
To avoid future document jams close the ADF cover properly by
pushing it gently in the center.
Document is jammed inside the ADF unit
1
2
3
Take out any paper from the ADF that is not jammed.
Lift the document cover.
Pull the jammed document out to the left.
4
Close the document cover.
Press Stop/Exit.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5
Printer jam or paper jam
Remove the jammed paper depending on where it is jammed in the
machine. Open and close the scanner cover to clear the error.
Paper is jammed inside the paper tray
1
Pull the paper tray out of the machine.
Paper Tray
2
Pull out the jammed paper to remove it.
Jammed paper
13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper is jammed inside the machine
1
Remove the Jam Clear Cover. Pull the jammed paper out of the
machine.
Jam Clear Cover
2
3
4
Re-insert the Jam Clear Cover.
If you can not pull out the jammed paper, lift the scanner cover
from the right-hand side of the machine until it locks securely
into the open position.
Remove the jammed paper.
Scanner Cover
If the paper is jammed underneath the print head, disconnect
the machine from the power source so you can move the print
head to take out the paper.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7
5
Lift the scanner cover to release the lock. Gently push the
scanner cover support and close the scanner cover.
13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE
If you are having difficulty with your machine
If you think there is a problem with your machine, check the chart
below and follow the troubleshooting tips.
The Brother Solutions Center offers the latest FAQs and
troubleshooting tips.
Visit us at http://solutions.brother.com.
DIFFICULTY
SUGGESTIONS
Printing
No printout
Check the interface cable or wireless connection on both the machine
and your computer.
Make sure the machine is plugged in and not in the Power Save
condition.
One or more ink cartridges are empty. (See Replacing the ink cartridges
on page 13-26.)
Check to see if the LCD is showing an error message. (See Error
messages on page 13-1.)
Poor quality print.
Check the print quality. (See Checking the print quality on page 13-16.)
Make sure the Printer Driver or Paper Type setting in the menu matches
the type of paper you are using. (For Windows®, see MediaType on
page 1-5 in Software User’s Guide or for Macintosh®, Media Type on
page 8-3 in Software User’s Guide on the CD-ROM.)
Make sure your ink cartridges are fresh. Cartridges remain fresh for up
to two years if kept in their original packaging, after that the ink may
become clogged. Cartridge expiration dates are printed on the package.
Try using the recommended types of paper. (See About paper on page
1-9.)
The recommended environment for your machine is between 20°C to
33°C.
White horizontal lines appear
in text or graphics.
Clean the print head. (See Cleaning the print head on page 13-15.)
Try using the recommended types of paper. (See About paper on page
1-9.)
If horizontal bands appear when using plain paper, use the ‘Enhanced
Normal Printing’ mode to help avoid banding on some types of plain
paper. In the printer driver ‘Basic’ tab, click ‘Settings,’ and check
‘Enhanced Normal Printing.’
If you continue to have horizontal bands, change the Media Type
selection to ‘Slow Drying Paper’ in the printer driver ‘Basic’ tab to help
enhance the print quality.
The machine prints blank
pages.
Clean the print head. (See Cleaning the print head on page 13-15.)
Characters and lines are
stacked.
Check the printing alignment. (See Checking the printing alignment on
page 13-18.)
Printed text or images are
skewed.
Make sure the paper is loaded properly in the paper tray and the paper
side guide is adjusted correctly. (See How to load paper, envelopes and
post cards on page 1-14.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9
DIFFICULTY
SUGGESTIONS
Printing (Continued)
Smudged stain at the top
center of the printed page.
Make sure the paper is not too thick or not curled. (See About paper on
page 1-9.)
Printing appears dirty or ink
seems to run.
Make sure you are using the proper types of paper. (See About paper
on page 1-9.) Don’t handle the paper until the ink is dry.
Stains appear on the reverse
side or at the bottom of the
page.
Make sure the Printer Platen is not dirty with ink. (See Cleaning the
machine printer platen on page 13-24.)
Make sure you are using the paper support flap. (See How to load
paper, envelopes and post cards on page 1-14.)
There are some dense lines.
Check ‘Reverse Order’ in the Basic tab of the printer driver.
The printouts are wrinkled.
In the printer driver ‘Basic’ tab, click the ‘Settings’, and uncheck the
‘Bi-Directional Printing’.
The machine cannot perform
‘2 in 1 or 4 in 1’ printing.
Check that the paper size setting in the application and in the printer
driver are the same.
Print speed is too slow.
Changing the printer driver setting may improve the print speed.
Highest resolution needs longer data processing, transfer and printing
time. Try the other settings of quality in the printer driver ‘Basic’ tab.
Also, click the ‘Settings’ tab, and make sure you uncheck the Colour
Enhancement.
Borderless printing is slower than normal printing. If you want to print
more quickly, set the Borderless feature off. (For Windows®, see Basic
tab on page 1-5 in Software User’s Guide or for Machintosh®, page
Setup on page 8-7 in Software User’s Guide on the CD-ROM.)
Colour Enhancement is not
working properly.
If the image data is not full colour in your application (such as 256
colour), Colour Enhancement will not work. Please use at least 24 bit
colour data with the Colour Enhancement feature.
The machine feeds multiple
pages
Make sure the paper is loaded properly in the paper tray. (See How to
load paper, envelopes and post cards on page 1-14.)
Check that more than two types of paper are not loaded in the paper tray
at any one time.
Printed pages are not stacked
neatly.
Make sure you are using the paper support flap. (See How to load
paper, envelopes and post cards on page 1-14.)
The machine does not print
from Paint Brush.
Try setting the Display setting to ‘256 colours.’
The machine does not print
from Adobe Illustrator.
Try to reduce the print resolution.
Printing Received Faxes
Condensed print and white
streaks across the page or the
top and bottom of sentences
are cut off.
This can be caused by static or interference on the telephone line. You
can make a copy using the Mono Start key to see if the same problem
occurs. If the copy looks good then the problem is probably the phone
line and not your machine.
Vertical black lines when
receiving.
The sender’s scanner may be dirty. Ask the sender to make a copy to
see if the problem is with the sending machine. Try receiving from
another fax machine.
Received colour fax prints only
in black and white.
Replace the colour ink cartridges that are empty or nearly empty, and
then ask the other person to send the colour fax again. (See Replacing
the ink cartridges on page 13-26.) Since the machine cannot store
colour faxes in memory, make sure that Fax Storage is not turned on.
(See Setting Fax Storage on page 6-2.)
13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Printing Received Faxes (Continued)
Left and Right margins are cut
off or a single page is printed
on two pages.
Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto
Reduction) on page 4-7.)
Phone Line or Connections
Dialling does not work.
(No dial tone)
Check that the machine is plugged in and not in Power Save mode.
Check for a dial tone. If possible, call your machine to hear it answer. If
there is still no answer, check the telephone line cord connection and make
sure all telephone connections are secured. If there is no ringing when you
call your machine, ask your telephone company to check the line.
Change Tone/Pulse setting. (See Setting the Phone Line Type on page
2-3.)
Receiving Faxes
The machine cannot receive a
fax.
Make sure the machine is in the correct receiving mode for your setup.
(See Basic receiving operations on page 4-1.)
If you frequently encounter interference on the phone line, try changing the
menu setting of Compatibility to Basic. (See Compatibility on page 13-14.)
If you connect your machine to PBX or ISDN, set the menu setting of
Phone Line Type to your phone type. (See Setting the Phone Line Type
on page 2-3.)
Sending Faxes
The machine cannot send a
fax.
Make sure that the Fax
mode on page 3-1.)
key is illuminated. (See How to enter Fax
Ask the other party to check that receiving machine has paper.
Print the Transmission Verification Report and check for an error.
(See Printing reports on page 8-3.)
The machine cannot send
multiple pages from the
scanner glass.
Make sure that Real Time Transmission is set to Off. (See Real Time
Transmission on page 3-9.)
Transmission Verification
Report says ‘Result:NG’ or
‘Result:ERROR’.
There is probably temporary noise or static on the line. Try sending the
fax again. If you send a PC FAX message and get ‘Result:NG’ on the
Transmission Verification Report, your machine may be out of memory.
To gain extra memory, you can turn off Remote Fax Options (see Turning
off Remote Fax Options on page 6-4), print fax messages in memory (see
Printing a fax from the memory on page 4-8) or cancel a Delayed Fax or
Polling Job (see Cancelling a waiting job on page 3-10). If the problem
continues, ask the telephone company to check your phone line.
If you frequently get transmission error with possible interference on the
phone line, try to change the menu setting of Compatibility to Basic.
(See Compatibility on page 13-14.)
If you connect your machine to PBX or ISDN, set the menu setting of
Phone Line Type to your phone type. (See Setting the Phone Line Type
on page 2-3.)
Poor sending quality.
Try changing your resolution to Fine or S.Fine. Make a copy to check
your machine’s scanner operation.
Vertical black lines when
sending.
If the copy you made shows the same problem, your scanner is dirty.
(See Cleaning the scanner on page 13-23.)
Handling Incoming Calls
The machine ‘Hears’ Voice as
CNG Tone.
If your machine is set to Fax Detect ON, it is more sensitive to sounds.
Your machine may mistakenly interpret certain voices or music on the
line as a calling fax machine and respond with fax receiving tones.
Deactivate the fax by pressing Stop/Exit. Try avoiding this problem by
turning Fax Detect to Off. (See on page 4-6.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11
DIFFICULTY
SUGGESTIONS
Handling Incoming Calls (Continued)
Transferring a Fax Call to the
machine.
If you answered at the machine, press Mono Start and hang up
immediately. If you answered on an external or extension phone, press
your Fax Receive Code (default setting is ( 51). When your machine
answers, hang up.
Custom features on a single
line.
If you have Call Waiting, Call Waiting/Caller ID, Ring Master, BT’s Call
Minder, an alarm system or any other custom feature on a single phone
line with your machine, it may create a problem sending or receiving
faxes.
For example: If you are sending or receiving a fax message while a
custom feature signal comes through on the line, the signal can
temporarily interrupt or disrupt the faxes. Brother’s ECM feature should
help overcome this problem. This condition is related to the telephone
system industry and is common to all devices that send and receive data
on a single, shared line with custom features. If avoiding a slight
interruption is crucial to your business, we recommend a separate
phone line with no custom features.
Copying Difficulties
The machine cannot make a
copy
Make sure that the Copy
on page 9-1.)
key is illuminated. (See Enter Copy mode
Vertical streaks appear in
copies
Sometimes you may see vertical streaks on copies. Clean the scanner.
(See Cleaning the scanner on page 13-23.)
Poor copy results when using
the ADF
Try using the scanner glass. (See Using the scanner glass on page 1-8.)
Scanning Difficulties
TWAIN/WIA errors appear
while scanning.
Make sure the Brother TWAIN/WIA driver is selected as the primary
source. In PaperPort®, click Scan in the File menu and select the
Brother TWAIN/WIA driver.
Poor scanning results when
using the ADF
Try using the scanner glass. (See Using the scanner glass on page 1-8.)
Software Difficulties
The machine cannot install
software or print
Run the Repair MFL-Pro Suite program on the CD-ROM. This program
will repair and reinstall the software.
‘Device Busy’
Make sure the machine is not showing an error message on the LCD.
PhotoCapture Center™ Difficulties
Removable Disk does not
work properly.
a) Have you installed the Windows® 2000 update?
If not, do the following:
1. Disconnect the USB cable.
2. Install the Windows® 2000 update. Please see the Quick Setup
Guide. After the installation the PC will be automatically restarted.
3. Wait about 1 minute after you reboot the PC, and then connect the
USB cable.
b) Take out the media card and put it back in again.
c) If you have tried "Eject" from within Windows®, you must take out the
media card before you continue.
d) If an error message appears when you try to eject the media card, it
means the card is being accessed.
Wait a while and then try again.
e) If all of the above do not work, please turn off your PC and machine,
and then turn them on again.
(You will have to unplug the power cord of the machine to turn it off.)
The machine cannot access
Removable Disk from Desktop
icon.
Make sure you have inserted the media card into the media slot.
13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
SUGGESTIONS
Network Difficulties
I cannot print over the Network
Make sure your machine is powered on and is on-line and in Ready
mode. Print the Network Configuration list to see your current Network
settings. (See Printing reports on page 8-1.)
Reconnect the LAN cable to the hub to verify that the cabling and
network connections are good. If possible, try connecting the machine
to a different port on your hub using a different cable. If the connections
are good, the machine will show LAN Active for 2 seconds.
(If you are using a wireless connection or are having Network problems
see the Network User’s Guide on the CD-ROM for more information.)
The network scanning feature
does not work.
The network PC-Fax Receive
feature does not work.
Your computer cannot find
your machine.
(For Windows® users only) Firewall setting on your PC may be rejecting
the necessary network connection. Follow the instructions below to
configure the Firewall. If you are using a personal Firewall software, see
the User’s Guide for your software or contact the software
manufacturer.
<Windows® XP SP2 users.>
1. Click the ‘Start’ button, ‘Settings’, ‘Control Panel’ and then
‘Windows Firewall’. Make sure that Windows Firewall on the ‘Basic’
tab is set to On.
2. Click the ‘Exceptions’ tab and ‘Add port’ button.
3. Enter any name, port number (54295 for network scanning and
54926 for Network PC-Fax receiving), select ‘UDP’ and click ‘OK’.
4. Make sure if the new setting is added and is checked, and then click
‘OK’.
For Windows® XP SP1 users, please visit the Brother Solutions Center.
<For Windows® user>
Firewall setting on your PC may be rejecting the necessary network
connection. For detail, see the instruction above.
<For Macintosh® users>
Re-select your machine in the DeviceSelector application located in
Macintosh HD/Library/Printers/Brother/Utilities or from the mode l of
ControlCenter2.
Other Difficulties
I cannot see the LCD clearly
Change the contrast settings. (See Setting the LCD Contrast on page 2-8.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13
Setting Dial Tone detection
When you send a fax automatically, by default your machine will wait
for a fixed amount of time before it starts to dial the number. By
changing the Dial Tone setting to Detection you can make your
machine dial as soon as it detects a dial tone. This setting can save a
small amount of time when sending a fax to many different numbers.
If you change the setting and start having problems with dialling you
should change back to the default No Detection setting.
1 Press Menu/Set, 0, 5.
2 Press ▲ or ▼ to select Detection (or No Detection).
Press Menu/Set.
3 Press Stop/Exit.
Compatibility
If you are having difficulty sending or receiving a fax due to possible
interference on the phone line, we recommend that you adjust the
Equalization for compatibility. The machine adjusts the modem
speed for fax operations.
1
2
3
Press Menu/Set, 2, 0, 2.
Press ▲ or ▼ to select Normal, (or
Basic).
Press Menu/Set.
Press Stop/Exit.
Miscellaneous
2.Compatibility
■ Basic reduces the modem speed to 9600 bps. Unless there
is a lot of interference on your phone line, you may prefer to
use it only when needed.
■ Normal sets the modem speed at 14400 bps. (Default)
13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to improve print quality
Cleaning the print head
To ensure good print quality, the machine will regularly clean the
print head. You can start the cleaning process manually if needed.
Clean the print head and ink cartridges if you get a horizontal line in
the text or graphics on your printed pages. You can clean Black only
or three colours at a time (Cyan/Yellow/Magenta), or all four colours
at once.
Cleaning the print head consumes ink. Cleaning too often uses ink
unnecessarily.
Caution
Do NOT touch the print head. Touching the print head may cause
permanent damage and may void the print head’s warranty.
1
2
3
Press Ink Management.
Press ▲ or ▼ to select Cleaning.
Press Menu/Set.
Press ▲ or ▼ to select Black, Color or All.
Press Menu/Set.
The machine will clean the print head. When cleaning is
finished, the machine will go back to standby mode
automatically.
If you clean the print head at least five times and the print has
not improved, call your Brother dealer for service.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15
Checking the print quality
If faded or streaked colours and text appears on your output, some
of the nozzles may be clogged. You can check this by printing the
Print Quality Check Sheet and looking at the nozzle check pattern.
1
2
3
4
5
Press Ink Management.
Press ▲ or ▼ to select Test Print.
Press Menu/Set.
Press ▲ or ▼ to select Print Quality.
Press Menu/Set.
Press Colour Start.
The machine begins printing the Print Quality Check Sheet.
Follow the instructions given on the sheet to see if the quality is
OK.
Colour block quality check
The LCD shows:
6
7
Is Quality OK?
1.Yes 2.No
Check the quality of the four colour blocks on the sheet.
(BK/Colour).
If all lines are clear and visible, press 1 (Yes), and then press
Stop/Exit.
—OR—
If you can see missing short lines as shown below, press 2 (No).
OK
Poor
The LCD will ask you if the print
quality is OK for black and three
colours.
Black OK?
1.Yes 2.No
13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE
8
9
10
Press 2 (No) for Black or three
colours with a problem.
The LCD shows:
Start Cleaning?
1.Yes 2.No
Press 1 (Yes).
The machine will start cleaning the
print head.
After cleaning is finished, press Colour Start. The machine will
start printing the Print Quality Check Sheet again and then
return to Step 5.
Press Stop/Exit.
If you still see missing ink in this Print Quality Check Sheet, repeat
the cleaning and test print procedures at least five times. If ink is still
missing after the fifth cleaning and test print, replace the ink cartridge
for the clogged colour. (Perhaps the ink cartridge was in your
machine over six months or the expiration date written on the
cartridge package has passed. Or, the ink may not have been stored
properly before use.)
After replacing the ink cartridge, check it by printing another Print
Quality Check Sheet. If the problem still exists, repeat the cleaning
and test print procedures at least five times for the new ink cartridge.
If ink is still missing, call your Brother dealer.
Caution
Do NOT touch the print head. Touching the print head may cause
permanent damage and may void the print head’s warranty.
When a print head nozzle is
clogged the printed sample
looks like this.
After the print head nozzle is
cleaned, the horizontal lines
are gone.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 17
Checking the printing alignment
You should rarely need to adjust the printing alignment; however, if
after transporting the machine your printed text becomes blurred or
images become faded then adjustment may need to be made.
1
2
3
4
Press Ink Management.
Press ▲ or ▼ to select Test Print.
Press Menu/Set.
Press ▲ or ▼ to select Alignment.
Press Menu/Set.
Press Mono Start or Colour Start.
The machine begins printing the Alignment Check Sheet.
The LCD shows:
5
6
7
8
Is Alignment OK?
1.Yes 2.No
Check the 600 dpi and 1200 dpi test prints to see if number 5
most closely matches number 0. If the number 5 sample of both
the 600 dpi and 1200 dpi are the best matches, press 1 (Yes) to
finish Alignment Check, and go to Step 8.
—OR—
If another test print number is a better match for either 600 dpi
or 1200 dpi, press 2 (No) to select it.
For 600 dpi, press the number of the
600dpi Adjust
Select Best # 5
test print that most closely matches
the number 0 sample (1-8).
For 1200 dpi, press the number of
1200dpi Adjust
Select Best # 5
the test print that most closely
matches the number 0 sample (1-8).
Press Stop/Exit.
13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Checking the ink volume
You can check the ink that is left in the cartridge.
1
2
3
4
Press Ink Management.
Press ▲ or ▼ to select Ink Volume.
Press Menu/Set.
Press ▲ or ▼ to select the colour you
want to check.
The LCD shows the ink volume.
Press Stop/Exit.
Ink Volume
Bk:-
+
You can check the ink volume from your computer. (For
Windows® users, see Status Monitor on page 1-3 in Software
User’s Guide on the CD-ROM or for Macintosh® users, see
Status Monitor on page 8-2 in Software User’s Guide on the
CD-ROM.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19
Packing and shipping the machine
Whenever you transport the machine, use the packing materials that
came with your machine. If you do not pack the machine properly,
you could void your warranty.
Caution
It is important to allow the machine to ‘park’ the print head after a
print job. Listen carefully to the machine before disconnecting if from
the power source to ensure that all mechanical noise has stopped.
Not allowing the machine to complete this parking process may lead
to print problems and possible damage to the print head.
1
2
Lift the scanner cover from the right-hand side of the machine
until it locks securely into the open position.
Remove all the ink cartridges and attach the yellow protective
parts. (See Replacing the ink cartridges on page 13-26.)
When attaching the yellow protective parts,
make sure they clip into place as shown in the
diagram.
Caution
If you are not able to find the yellow protective parts, do NOT remove
the ink cartridges before shipping. It is essential that the machine be
shipped with the yellow protective parts or the ink cartridges in
position. Shipping without them will cause damage to your machine
and may void your warranty.
13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE
3
Lift the scanner cover to release the lock. Gently push the
scanner cover support down and close the scanner cover.
4
Unplug the machine from the telephone wall socket and remove
the telephone line cord from the machine.
Unplug the machine from the electrical socket.
Unplug the interface cable from the machine, if it is connected.
If your machine has a handset, remove it and the handset curled
cord.
Wrap the machine in the bag and place it in the original carton
with the original packing material.
5
6
7
8
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21
9
10
Pack the printed materials in the original carton as shown below.
Do not pack the used ink cartridges in the carton.
Close the carton.
13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Routine maintenance
Cleaning the scanner
Lift the document cover. Clean the scanner glass with isopropyl
alcohol on a soft lint-free cloth.
Document Cover
Clean the white bar and the glass strip under the film with isopropyl
alcohol on a lint-free cloth.
White Bar
Glass Strip
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23
Cleaning the machine printer platen
■ Be careful not to touch the paper feed star wheels or encoder
film.
■ Be sure to unplug the machine from the electrical socket before
cleaning the printer platen.
■ If ink is scattered on or around the printer platen be sure to wipe
it off with a soft, dry, lint-free cloth.
Encoder Film
Do NOT Touch!
Printer Platen
Clean Here
Paper Feed Star Wheel
Do NOT Touch!
13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the Paper Pick-up Roller
1
Unplug the machine from the electrical socket and remove the
Jam Clear Cover.
2
Clean the Paper Pick-up Roller with isopropyl alcohol on a
cotton swab.
3
4
Re-insert the Jam Clear Cover.
Reconnect the power cord.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25
Replacing the ink cartridges
Your machine is equipped with an ink dot counter. The ink dot
counter automatically monitors the level of ink in each of the 4
cartridges. When the machine detects an ink cartridge is running out
of ink, the machine will notify you with a message on the LCD.
The LCD will inform you which ink cartridge is low or needs replacing.
Be sure to follow the LCD prompts to replace the ink cartridges in the
correct order.
Even though the machine informs you that an ink cartridge is empty,
there will be a small amount of ink remaining in the ink cartridge. It is
necessary to keep some ink in the ink cartridge to prevent air from
drying out and damaging the print head assembly.
1
2
Lift the scanner cover from the right-hand side of the machine
until it locks securely into the open position.
If one or more ink cartridges are empty, for example Black, the
LCD shows Ink Empty Black and Replace Ink.
Pull the ink cartridge hook toward you and remove the ink
cartridge for the colour shown on the LCD.
Ink Cartridge Hook
3
Open the new ink cartridge bag for the colour shown on the
LCD, and then take out the ink cartridge.
13 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE
4
Remove the protective yellow cap.
Protective Yellow Cap
DO NOT TOUCH
Do not touch the area shown in the illustration above.
If the protective yellow cap comes off when you open the bag
the cartridge will not be damaged.
5
Each colour has its own correct position. Keep the ink cartridge
in an upright position when you insert it into the slot. Press down
firmly on the ink cartridge until the hook snaps over it.
New Ink Cartridge
Ink Cartridge Hook
6
Lift the scanner cover to release the lock. Gently push the
scanner cover support down and close the scanner cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 27
7
If you replaced an ink cartridge while Near Empty was
displayed on the LCD, the LCD may ask you to verify that it was
a brand new one. Example: Did You Change Black? 1.Yes
2.No. For each new cartridge you installed, press 1 on the dial
pad to automatically reset the ink dot counter for that colour. If
the ink cartridge you installed is not a brand new one, please be
sure to select 2.
If you wait until Ink Empty message is displayed on the LCD,
the machine will automatically reset the ink dot counter.
If the Install message is on the display after you have
installed ink cartridges, check that the ink cartridges are
installed properly.
WARNING
If ink gets in your eyes, irrigate them with water immediately and call
a doctor if you are concerned.
13 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
■ Do not remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink quantity and the machine will
not know the quantity of ink left in the cartridge.
■ Do not touch the cartridge insertion slots. If you do so, the ink
may stain your skin.
■ If ink stains your skin or clothing, wash with soap or detergent
immediately.
■ If you install an ink cartridge in the wrong colour position, you
must clean the print head several times before you start printing
(after correcting the cartridge installation) because the colours
were mixed.
■ Once you open an ink cartridge, install it in the machine and use
it up within six months of installation. Use unopened ink
cartridges by the expiration date written on the cartridge
package.
■ Do not dismantle or tamper with the ink cartridge, this can cause
the ink to leak out of the cartridge.
■ Brother multifunction machines are designed to work with ink of
a particular specification and will work to a level of optimum
performance when used with genuine Brother branded ink
cartridges. Brother cannot guarantee this optimum performance
if ink or ink cartridges of other specifications are used. Brother
does not therefore recommend the use of cartridges other than
genuine Brother branded cartridges or the refilling of empty
cartridges with this machine or the refilling of empty cartridges
with ink from other sources. If damage is caused to the print head
or other parts of this machine as a result of using incompatible
products with this machine, any repairs required as a result may
not be covered by the warranty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 29
Uninstalling or installing the handset and handset
cradle
If you do not use the handset and the handset cradle, you can
remove them.
Uninstalling the handset and handset cradle
1
Unplug the curled handset cord from the machine.
2
Pull the tab outwards and hold it in position as you push the
cradle to the back of the machine.
Tab
3
Attach the side cover.
13 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Installing the handset and handset cradle
1
Remove the side cover.
If you cannot open the cover with your hand, use a coin to open.
2
Align the recessed arrows on the cradle with those on the
machine, and then slide the cradle toward the front of the
machine until it clicks into place.
3
Connect the curled handset cord to the machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 31
A Appendix A
Telephone services
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber
service which allows you to have at least two separate telephone
numbers on one phone line. Each phone number has its own
distinctive ringing pattern, so you know which phone number is
ringing. This is one way you can have a separate phone number for
your machine.
Your machine has a BT Call Sign compatible distinctive ringing
function, allowing you to dedicate a second phone number (on the
same phone line) just for receiving faxes.
You can switch BT Call Sign off temporarily, then turn it back on.
When you get a new fax number, make sure you reset this
function. This machine will automatically answer incoming calls
that use your new fax number.
When you set the BT Call Sign feature to ON, the receive mode
is set to Manual automatically. Manual mode will not respond
to incoming telephone calls, since the number you use for
telephone calls will use the normal ring pattern.
To enable the machine to work with BT Call Sign
(Only with your external phone)
1
2
3
Press Menu/Set, 2, 0, 3.
The screen displays the current setting of this feature.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Press Stop/Exit.
If you turn off BT Call Sign, receive mode stays Manual. You
need to set receive mode again.
A - 1 APPENDIX A
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external
telephone that is correctly connected to the machine, you can make
your machine take the call by using the Fax Receive Code. When
you press the Fax Receive Code
51, the machine starts to
receive the fax.
If the machine answers a voice call and pseudo/double-rings for you
to take over, use the Telephone Answer Code #51 to take the call at
an extension phone. (See Setting the F/T Ring Time (Fax/Tel mode
only) on page 4-5.)
■ If you want to use Remote Activation, you have to turn on the
remote codes. (See Changing the remote codes on page A-4.)
Press
51 and wait for the chirp or until the machine’s LCD
displays Receiving, and then hang up.
You can also use the Fax Detect feature to make your machine
automatically take the call. (See Fax Detect on page 4-6.)
APPENDIX A A - 2
Fax/Tel mode in the power save condition
When the machine is in Fax/Tel mode and pseudo/double-rings to
alert you to pick up a voice call, you can only answer by picking up
the machine’s handset.
If you answer before the machine answers with
pseudo/double-ringing, you can pick up the call at an external or
extension phone.
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick up a voice call.
If you’re at the machine, you can lift the handset or press Speaker
Phone to answer.
If you lift the external telephone’s handset, press Speaker Phone
twice to answer.
If you’re at an extension phone, you’ll need to lift the handset during
the F/T Ring Time and then press #51 between the pseudo/double
rings. If no one is on the line, or if someone wants to send you a fax,
send the call back to the machine by pressing 51.
A - 3 APPENDIX A
Using a cordless external handset
If the base unit of cordless telephone is connected (see page A-5)
and you typically carry the cordless handset elsewhere, it is easier to
answer calls during the Ring Delay.
Changing the remote codes
Remote activation lets you send commands to your machine from an
extension or external phone. To use Remote Activation, you must
turn on the remote codes. The preset Fax Receive Code is 51.
The preset Telephone Answer Code is #51.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code and
Telephone Answer Code to another three-digit code (such as
### and 998).
1
2
3
4
5
6
If it is not illuminated in green, press
Press Menu/Set, 2, 1, 4.
Press ▲ or ▼ to select On (or Off).
Press Menu/Set.
Enter the new Fax Receive Code.
Press Menu/Set.
Enter the new Telephone Answer Code.
Press Menu/Set.
Press Stop/Exit.
(Fax).
Remote Codes might not work with some telephone systems.
APPENDIX A A - 4
Connecting an external device to your
machine
Connecting an external telephone
You can connect a separate telephone as shown in the diagram
below.
Extension
Telephone
External
Telephone
When you are using an external or an extension telephone, the LCD
shows Ext. Tel in Use.
A - 5 APPENDIX A
Connecting an external telephone answering
device (TAD)
Sequence
You may choose to connect an additional answering device.
However, when you have an external TAD on the same telephone
line as the machine, the TAD answers all calls and the machine
“listens” for fax calling (CNG) tones. If it hears them, the machine
takes over the call and receives the fax. If it does not hear CNG
tones, the machine lets the TAD continue playing your outgoing
message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is
two rings). The machine cannot hear CNG tones until the TAD has
answered the call, and with four rings there are only 8 to 10 seconds
of CNG tones left for the fax “handshake”. Make sure you carefully
follow the instructions in this guide for recording your outgoing
message. We do not recommend using the toll saver feature on your
external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay
setting on your external TAD.
APPENDIX A A - 6
Do not connect a TAD elsewhere on the same phone line.
TAD
TAD
When you are using a TAD, the LCD shows Ext. Tel in Use.
Connections
The external TAD must be connected as shown above.
1
2
3
4
Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)
Record the outgoing message on your external TAD.
Set the TAD to answer calls.
Set the Receive Mode to Manual.
(See Choosing the Receive Mode on page 4-1.)
A - 7 APPENDIX A
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up
the ways to handle both manual and automatic fax reception.
1
2
Record 5 seconds of silence at the beginning of your message.
(This allows your machine time to listen for the fax CNG tones
of automatic transmissions before they stop.)
Limit your speaking to 20 seconds.
We recommend beginning your OGM with an initial 5-second
silence because the machine cannot hear fax tones over a
resonant or loud voice. You may try omitting this pause, but if your
machine has trouble receiving, then you must re-record the OGM
to include it.
APPENDIX A A - 8
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension
telephones, or you intend to add extension telephones to your line,
in addition to your machine. While the simplest arrangement is
straightforward parallel connection, there are some reasons as to
why this arrangement will cause unsatisfactory service, the most
obvious of which is inadvertent interruption of a facsimile
transmission by someone picking up an extension telephone in order
to make an outgoing call. Additionally, Fax receive code may not
operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a
transmission at a pre-set time). This pre-set job may coincide with
someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange
modification of your extension wiring circuit, such that extension
devices are connected “downstream” of your machine, in a
master/slave configuration (see fig. 2 on next page). In such a
configuration, this machine can always detect whether a telephone
is in use, thus it will not attempt to seize the line during that time. This
is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 on the next page,
and the recommended master/slave configuration is shown in figure
2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer
or a qualified telephone installation company as appropriate. Simply
explained, the extension telephone circuit should be terminated on a
normal modular plug (BT 431A style), which in turn should be
inserted into the modular socket of the white “T”-shaped connector
provided as part of the line cord assembly.
A - 9 APPENDIX A
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
DISCONNECT
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
These phones are now connected as external devices as per
page A-5, because they are connected to the fax machine via
the T-connector.
APPENDIX A A - 10
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often
relatively simple to connect the machine to a key system or a PBX
(Private Branch Exchange), we suggest that you contact the
company that installed your telephone system and ask them to
connect the machine for you. It is advisable to have a separate line
for the machine.
If the machine is to be connected to a multi-line system, ask your
installer to connect the unit to the last line on the system. This
prevents the unit from being activated each time a telephone call is
received.
If you are installing the machine to work with a PBX
1
2
3
It is not guaranteed that the unit will operate properly under all
circumstances with a PBX. Any cases of difficulty should be
reported first to the company that handles your PBX.
If all incoming calls will be answered by a switchboard operator,
it is recommended that the Receive Mode be set to Manual. All
incoming calls should initially be regarded as telephone calls.
Make sure the Phone Line Type is set to PBX. (See Setting the
Phone Line Type on page 2-3.)
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom
feature on one phone line it may create a problem with the operation
of your machine. (See Custom features on a single line. on page
13-12.)
A - 11 APPENDIX A
B Appendix B
On-screen programming
Your machine is designed to be easy to use with LCD on-screen
programming using the navigation keys. User-friendly programming
helps you take full advantage of all the menu selections your
machine has to offer.
Since your programming is done on the LCD, we have created
step-by-step on-screen instructions to help you program your
machine. All you need to do is follow the instructions as they guide
you through the menu selections and programming options.
Menu table
You can probably program your machine without the User’s Guide if
you use the Menu table that begins on page B-3. These pages will
help you understand the menu selections and options that are found
in the machine’s programs.
You can program your machine by pressing Menu/Set,
followed by the menu numbers.
For example to set Fax Resolution to Fine:
Press Menu/Set, 2, 2, 2 and ▲ or ▼ to select Fine.
Press Menu/Set.
Memory storage
If there is a power failure, you will not lose your menu settings
because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have
to reset the date and time.
APPENDIX B B - 1
Navigation keys
Access the menu
Go to the next menu level
Accept an option
Scroll through the current
menu level
Go back to the previous
menu level
Exit the menu
....
You can access the menu mode by pressing Menu/Set.
When you enter the menu, the LCD scrolls.
Press 1 for General Setup menu
Select ▲▼ & Set
1.General Setup
—OR—
Press 2 for Fax menu
Select ▲▼ & Set
2.Fax
—OR—
Press 3 for Copy menu
Select ▲▼ & Set
Press 0 for Initial Setup
3.Copy
Select ▲▼ & Set
0.Initial Setup
You can scroll more quickly through each menu level by pressing the
arrow for the direction you want: ▲ or ▼.
Select an option by pressing Menu/Set when that option appears on
the LCD.
The LCD will then show the next menu level.
Press ▲ or ▼ to scroll to your next menu selection.
Press Menu/Set.
When you finish setting an option, the LCD shows Accepted.
B - 2 APPENDIX B
Select & Set
to
accept
Select & Set
to
exit
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
1.General
Setup
1.Mode Timer
—
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
Off
Sets the time to
return to Fax mode.
2-4
2.Paper Type
—
Plain
Inkjet
Glossy
Transparency
Sets the type of
paper in the paper
tray.
2-5
3.Paper Size
—
Letter
Legal
A4
A5
10x15cm
Sets the size of the
paper in the paper
tray.
2-5
4.Volume
1.Ring
High
Med
Low
Off
Adjusts the ring
volume.
2-6
2.Beeper
High
Med
Low
Off
Adjusts the volume
level of the beeper.
2-6
3.Speaker
High
Med
Low
Off
Adjusts the speaker
volume.
2-7
5.Auto
Daylight
—
On
Off
Changes for Daylight
Savings Time
automatically.
2-8
6.P.Save
Setting
—
Fax
Receive:On
Fax
Receive:Off
Customizes the
Power Save key not
to receive fax in
power save
condition.
1-5
7.LCD
Contrast
—
Light
Dark
Adjust the contrast of
the LCD.
2-8
The factory settings are shown in Bold.
APPENDIX B B - 3
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
1.Setup
Receive
(In Fax mode
only)
1.Ring Delay
Ring Delay
Sets the number of
rings before the
machine answers in
Fax Only, Fax/Tel or
TAD mode.
4-3
Toll Saver
On
Off
Cost saving feature:
the machine rings 2
times if there are
messages and 4
times if there are no
messages, so you
can hang up and not
pay for the call.
4-4
2.F/T Ring
Time
70
40
30
20
Sets the
pseudo/double-ring
time in Fax/Tel
mode.
4-5
3.Fax Detect
On
Semi
Off
Receives fax
messages without
pressing the Mono
Start or Colour Start
key.
4-6
4.Remote
Code
On
( 51, #51)
Off
You can answer all
calls at an extension
or external phone
and use codes to turn
the machine on or off.
You can personalize
these codes.
A-4
5.Auto
Reduction
On
Off
Reduces the size of
incoming faxes.
4-7
6.Memory
Receive
On
Off
Automatically stores
any incoming faxes
in its memory if it runs
out of paper.
4-8
7.Polling RX
Standard
Secure
Timer
Sets up your
machine to poll
another fax machine.
4-9
00-04(02)
(01-04, Ireland
only)
Sec
Sec
Sec
Sec
The factory settings are shown in Bold.
B - 4 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
2.Setup Send
(In Fax mode
only)
1.Contrast
Auto
Light
Dark
Changes the
lightness or darkness
of faxes you send.
3-6
2.Fax
Resolution
Standard
Fine
S.Fine
Photo
Sets the default
resolution for
outgoing faxes.
3-7
3.Delayed
Fax
—
Set the time of day in
24 hour format that
the delayed faxes will
be sent.
3-13
4.Batch TX
On
Off
Combines delayed
faxes to the same fax
number at the same
time of day into one
transmission.
3-13
5.Real Time
TX
Off
On
Next Fax Only
You can send a fax
without using the
memory.
3-9
6.Polled TX
Standard
Secure
Sets up the
document on your
machine to be
retrieved by another
fax machine.
3-14
7.Overseas
Mode
On
Off
If you are having
difficulty sending
faxes overseas, set
this to On.
3-12
0.Scan Size
Letter
A4
Adjust the scan area
of the scanner glass
to the size of the
document.
3-17
The factory settings are shown in Bold.
APPENDIX B B - 5
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
3.Set
Quick-Dial
1.Speed-Dial
—
Stores Speed-Dial
numbers, so you can
dial by pressing only
a few keys (and
Start).
5-1
2.Setup
Groups
—
Sets up a Group
number for
Broadcasting.
5-3
1.XMIT
Report
On
On+Image
Off
Off+Image
Initial setup for
Transmission
Verification Report
and Journal Report.
8-1
2.Journal
Period
Every 7 Days
Every 2 Days
Every 24 Hours
Every 12 Hours
Every 6 Hours
Every 50 Faxes
Off
1.Forward/
Store
Off
Fax Forward
Fax Storage
PC Fax Receive
Sets the machine to
forward fax
messages, to store
incoming faxes in the
memory (so you can
retrieve them while
you are away from
your machine), or to
send faxes to your
PC.
6-2
2.Remote
Access
---
You must set your
own code for Remote
Retrieval.
6-5
3.Print
Document
—
Prints incoming faxes
stored in the
memory.
4-8
4.Report
Setting
5.Remote Fax
Opt
The factory settings are shown in Bold.
B - 6 APPENDIX B
8-2
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
2.Fax
(Continued)
6.Remaining
Jobs
—
—
Checks which jobs
are in the memory
and lets you cancel
selected jobs.
3-10
7.Setup TAD
1.OGM
TAD Message
F/T Message
Play/Record or erase
the outgoing
message.
7-2
2.ICM
Max.Time
180 Sec
120 Sec
60 Sec
30 Sec
Select the maximum
length of incoming
messages.
7-6
3.ICM
Rec.Monitr
On
Off
Allows you to turn the
speaker volume for
voice messages as
they come in On or
Off.
7-6
1.Mem
Security
—
Prohibits most
functions except
receiving faxes into
memory.
3-15
2.Compatibility
Normal
Basic
Adjust the
Equalization for
transmission
problems.
13-14
3.BT Call
Sign
(U.K. Only)
On
Off
Use with BT Call
Sign.
A-1
1.Quality
—
Best
Normal
Fast
Selects the Copy
resolution for your
type of document.
9-13
2.Brightness
—
-
+
+
+
+
+
Adjusts the
brightness.
9-13
3.Contrast
—
-
+
+
+
+
+
Adjusts the contrast
for copies.
9-13
0.Miscellaneous
3.Copy
The factory settings are shown in Bold.
APPENDIX B B - 7
Main Menu
Submenu
Menu
Selections
Options
3.Copy
(Continued)
4.Color
Adjust
1.Red
R:R:R:R:R:-
2.Green
4.PhotoCapture
Descriptions
Page
+
+
+
+
+
Adjusts the amount
of Red in copies.
9-14
G:G:G:G:G:-
+
+
+
+
+
Adjusts the amount
of Green in copies.
3.Blue
B:B:B:B:B:-
+
+
+
+
+
Adjusts the amount
of Blue in copies.
1.Print
Quality
—
Normal
Photo
Selects the print
quality.
10-9
2.Paper &
Size
—
Letter Glossy
10x15cm Glossy
13x18cm Glossy
A4 Glossy
Letter Plain
A4 Plain
Letter Inkjet
A4 Inkjet
10x15cm Inkjet
Selects the paper
and print size.
10-9
3.Brightness
—
-
+
+
+
+
+
Adjusts the
brightness.
10-9
4.Contrast
—
-
+
+
+
+
+
Adjusts the contrast.
10-10
The factory settings are shown in Bold.
B - 8 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
4.PhotoCapture
(Continued)
5.Color
Enhance
On
Off
1.White
Balance
+
+
+
+
+
Adjusts the hue of the
white areas.
10-10
2.Sharpness
+
+
+
+
+
Enhances the detail
of the image.
3.Color
Density
+
+
+
+
+
Adjusts the total
amount of colour in
the image.
6.Cropping
—
On
Off
Crops the image
around the margin to
fit the paper size or
print size. Turn this
feature Off if you
want to print whole
images or prevent
unwanted cropping.
10-12
7.Borderless
—
On
Off
Expands the
printable area to fit
the edges of the
paper
10-12
8.Scan to
Card
1.Quality
B/W 200x100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
Selects the Scan
resolution for your
type of document.
10-14
2.B/W File
Type
TIFF
PDF
Selects the default
file format for black
and white scanning.
10-14
3.ColorFile
Type
PDF
JPEG
Selects the default
file format for colour
scanning.
10-14
The factory settings are shown in Bold.
APPENDIX B B - 9
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.LAN
1.TCP/IP
(Wired)
1.BOOT
Method
Auto
Static
RARP
BOOTP
DHCP
You can choose the
BOOT method that
best suits you needs.
See
Network
User’s
Guide
on the
CD-ROM
2.IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address.
3.Subnet
Mask
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
5.Node Name
BRN_XXXXXX
Enter the Node
name.
6.WINS
Config
Auto
Static
You can choose the
WINS configuration
mode.
7.WINS
Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
Specifies the IP
address of the
primary or secondary
server.
8.DNS Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
Specifies the IP
address of the
primary or secondary
server.
9.APIPA
On
Off
Automatically
allocates the IP
address from the
link-local address
range.
The factory settings are shown in Bold.
B - 10 APPENDIX B
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.LAN
(Continued)
2.TCP/IP
(WLAN)
1.BOOT
Method
Auto
Static
RARP
BOOTP
DHCP
You can choose the
BOOT method that
best suits you needs.
See
Network
User’s
Guide
on the
CD-ROM
2.IP Address
[000-255].
[000-255].
[000-255].
[000-255]
Enter the IP address
3.Subnet
Mask
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Subnet
mask.
4.Gateway
[000-255].
[000-255].
[000-255].
[000-255]
Enter the Gateway
address.
5.Node Name
BRW_XXXXXX
Enter the Node name.
6.WINS
Config
Auto
Static
You can choose the
WINS configuration
mode.
7.WINS
Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
Specifies the IP
address of the primary
or secondary server.
8.DNS Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
Specifies the IP
address of the primary
or secondary server.
9.APIPA
On
Off
Automatically
allocates the IP
address from the
link-local address
range.
The factory settings are shown in Bold.
APPENDIX B B - 11
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
5.LAN
(Continued)
3.Setup WLAN
1.Setup
Wizard
—
You can configure
your print server.
2.SecurEasySetup
—
You can configure
the wireless network
easily.
See
Network
User’s
Guide
on the
CD-ROM
1.Status
—
You can see the
current wireless
network status.
2.Signal
—
You can see the
current wireless
network signal
strength.
3.SSID
—
You can see the
current SSID.
4.Comm.Mode
—
You can see the
current
Communication Mode.
5.Security
Mode
—
You can see the current
wireless network
security settings.
1.Wired LAN
Auto
100B-FD
100B-HD
10B-FD
10B-HD
Selects Ethernet link
mode.
2.Time Zone
GMT+0:00
Sets the time zone
for your country.
6.Network
I/F
—
Wired LAN
WLAN
You can choose the
network connection
type.
0.Factory
Reset
1.Reset
—
2.Exit
—
Restores all wired
and wireless network
settings to the factory
default.
1.XMIT
Verify
—
—
2.Help List
—
—
3.Quick-Dial
—
—
4.Fax
Journal
—
—
5.User
Settings
—
—
6.Network
Config
—
—
4.WLAN
Status
5.Setup
Misc.
6.Print
Reports
The factory settings are shown in Bold.
B - 12 APPENDIX B
You can print these
lists and reports.
8-3
Main Menu
Submenu
Menu
Selections
Options
Descriptions
Page
0.Initial
Setup
1.Receive
Mode
—
Fax Only
Fax/Tel
Manual
You can choose the
receive mode that
best suits your
needs.
4-1
2.Date/Time
—
—
Puts the date and
time on the LCD and
in headings of faxes
you send.
2-1
3.Station ID
—
Fax:
Name:
Program your name
and fax number to
appear on each page
you fax.
2-2
4.Tone/Pulse
—
Tone
Pulse
Selects the dialling
mode.
2-1
5.Dial Tone
—
Detection
No Detection
Turns Dial Tone
Detection on or off.
13-14
6.Phone Line
Set
—
Normal
PBX
ISDN
Select the phone line
type.
2-3
The factory settings are shown in Bold.
APPENDIX B B - 13
Entering Text
When you are setting certain menu selections, such as the Station ID,
you may need to type text into the machine. Most number keys have
three or four letters printed above them. The keys for 0, # and
do
not have printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access
the character you want.
Press Key
2
one time
A
two times
B
three times
C
four times
2
3
4
D
G
E
H
F
I
3
4
5
6
J
M
K
N
L
O
5
6
7
8
P
T
Q
U
R
V
S
8
9
W
X
Y
Z
Inserting spaces
To enter a space in the fax number, press ▲ once between numbers.
To enter a space in the name, press ▲ twice between characters.
Making corrections
▲
If you entered a letter incorrectly and want to change it, press to move
the cursor under the incorrect character. Then press Stop/Exit. All
letters above and to the right of the cursor will be deleted. Re-enter the
correct character. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the
previous character, press ▲ to move the cursor to the right before
you press the key again.
▲
▲
Special characters and symbols
Press , # or 0, and then press
or
to move the cursor under the
special character or symbol you want. Then press Menu/Set to select it.
Press
for
(space) ! " # $ % & ’ ( )
Press #
for
:;<=>?@[]^_
Press 0
for
ÄËÖÜÀÇÈÉ0
B - 14 APPENDIX B
+,-./
G Glossary
ADF (automatic document feeder) The document can be placed
in the ADF and scanned one page at a time automatically.
Auto Reduction Reduces the size of incoming faxes.
Automatic fax transmission Sending a fax without picking up the
handset of the machine or pressing Speaker Phone.
Automatic Redial A feature that enables your machine to redial the
last fax number after five minutes if the fax did not go through
because the line was busy.
Backup Print Your machine prints a copy of every fax that is
received and stored in memory.This is a safety feature so you will
not lose messages during a power failure.
Batch Transmission (Monochrome faxes only) As a cost saving
feature, all delayed faxes to the same fax number will be sent as
one transmission.
Beeper Volume Volume setting for the beep when you press a key
or make an error.
Brightness Changing the Brightness makes the whole image
lighter or darker.
Broadcasting The ability to send the same fax message to more
than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines during
automatic transmission to tell the receiving machine that a fax
machine is calling.
Coding method Method of coding the information contained in the
document. All fax machines must use a minimum standard of
Modified Huffman (MH). Your machine is capable of greater
compression methods, Modified Read (MR), Modified Modified
Read (MMR) and JPEG, if the receiving machine has the same
capability.
GLOSSARY G - 1
Communication error (or Comm. Error) An error during fax
sending or receiving, usually caused by line noise or static.
Compatibility group The ability of one fax unit to communicate
with another. Compatibility is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by
making faxes or copies of dark documents lighter and light
documents darker.
Colour Enhancement Adjusts the colour in the image for better
print quality by improving sharpness, white balance and colour
density.
Delayed Fax Sends your fax at a specified later time that day.
Dual Access Your machine can scan outgoing faxes or scheduled
jobs into memory at the same time it is sending a fax or receiving
or printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax
transmission and resends the pages of the fax that had an error.
Extension phone A telephone on the fax number that is plugged
into a separate wall socket.
External phone A TAD (telephone answering device) or telephone
that is connected to your machine.
F/T Ring Time The length of time that the Brother machine rings
(when the Receive Mode setting is Fax/Tel) to notify you to pick
up a voice call that it answered.
Fax Detect Enables your machine to respond to CNG tones if you
interrupt a fax call by answering it.
Fax Forwarding Sends a fax received into the memory to another
pre-programmed fax number.
Fax Receive Code Press this code ( 5 1) when you answer a fax
call on an extension or external phone.
Fax Storage You can store faxes in memory.
Fax tones The signals sent by sending and receiving fax machines
while communicating information.
Fax/Tel You can receive faxes and telephone calls. Do not use this
mode if you are using a telephone answering device (TAD).
G - 2 GLOSSARY
Fine resolution Resolution is 203 x 196 dpi. It is used for small print
and graphs.
Gray scale The shades of gray available for copying and faxing
photographs.
Group number A combination of Speed-Dial numbers that are
stored in a Speed-Dial location for Broadcasting.
Help list A printout of the complete Menu table that you can use to
program your machine when you do not have the User’s Guide
with you.
Fax Journal Lists information about the last 200 incoming and
outgoing faxes. TX means Transmit. RX means Receive.
Journal Period The pre-programmed time period between
automatically printed Fax Journal Reports. You can print the Fax
Journal on demand without interrupting the cycle.
LCD (liquid crystal display) The display screen on the machine
that shows interactive messages during On-Screen Programming
and shows the date and time when the machine is idle.
Manual fax When you lift the handset of the machine or press
Speaker Phone so you can hear the receiving fax machine
answer before you press Mono Start or Colour Start to begin
transmission.
Menu mode Programming mode for changing your machine’s
settings.
OCR (optical character recognition) The bundled ScanSoft®
OmniPage® software application converts an image of text to text
you can edit.
Out of Paper Reception Receives faxes into the machine’s
memory when the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to
accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling
sequence stored on Speed-Dial numbers. Press Redial/Pause
as many times as needed for longer pauses.
PhotoCapture Center™ Allows you to print digital photos from your
digital camera at high resolution for photo quality printing or to
scan documents to a media card.
GLOSSARY G - 3
Photo resolution A resolution setting that uses varying shades of
gray for the best representation of photographs.
Polling The process of a fax machine calling another fax machine
to retrieve waiting fax messages.
Pulse A form of rotary dialling on a telephone line.
Quick Dial List A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission When memory is full, you can send faxes
in real time.
Remaining jobs You can check which jobs are waiting in memory
and cancel jobs individually.
Remote Access Code Your own four-digit code (--- ) that allows
you to call and access your machine from a remote location.
Remote Retrieval Access The ability to access your machine
remotely from a touch tone phone.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the machine answers in
Fax Only, Fax/Tel and TAD:Msg Mgr mode.
Ring Volume Volume setting for the machine’s ring.
Scanning The process of sending an electronic image of a paper
document into your computer.
Scan to Card You can scan a black and white or colour document
into a Media Card. Black and white images will be in TIFF or PDF
file format and colour images may be in PDF or JPEG file format.
Search An electronic, alphabetical listing of stored Speed-Dial and
Group numbers.
Speed-Dial A pre-programmed number for easy dialling. You must
press the Search/Speed Dial, #, and the two digit code and
Mono Start or Colour Start to start the dialling process.
Standard resolution 203 x 97 dpi. It is used for regular size text
and quickest transmission.
G - 4 GLOSSARY
Station ID The stored information that appears on the top of faxed
pages. It includes the sender’s name and fax number.
Super Fine resolution 392 x 203 dpi. Best for very small print and
line art.
TAD (telephone answering device) You can connect an external
TAD to your machine.
Temporary settings You can select certain options for each fax
transmission and copy without changing the default settings.
Tone A form of dialling on the telephone line used for Touch Tone
telephones.
Transmission The process of sending faxes over the phone lines
from your machine to the receiving fax machine.
User Settings A printed report that shows the current settings of the
machine.
Xmit Report (Transmission Verification Report) A listing for
each transmission, that shows its date, time and number.
GLOSSARY G - 5
S
Specifications
Product description
General
Memory Capacity
16 MB
Automatic Document
Feeder (ADF)
Up to 10 pages
Paper Tray
100 Sheets (80 g/m2)
Printer Type
Ink Jet
Print Method
Piezo with 74 × 5 nozzles
LCD (Liquid Crystal
Display)
16 characters × 2 lines, Back light
Power Source
220 - 240V 50/60Hz
Power Consumption
Power Save Mode:
Standby:
Operating:
Dimensions
Average 4 W
Average 9 W
Average 25 W
375 mm
165 mm
174 mm
361 mm
373 mm
438 mm
402 mm
347 mm
322 mm
345 mm
455 mm
S - 1 SPECIFICATIONS
Weight
6.1 kg
Noise
Operating:
42.5 to 51 dB*
* It depends on printing conditions
Temperature
Operating:
Best Print Quality:
10 - 35°C
20 - 33°C
Humidity
Operating:
Best Print Quality:
20 to 80% (without condensation)
20 to 80% (without condensation)
Print media
Paper Input
Paper Tray
■ Paper type:
Plain paper, inkjet paper (coated paper), glossy
paper*2, transparencies*1*2 and envelopes
■ Paper size:
Letter, Legal*3, Executive, A4, A5, A6, JIS_B5,
envelopes (commercial No.10, DL, C5,
Monarch, JE4), Photo card, Index card and
Post card.
For more details, see Paper weight, thickness
and capacity on page 1-12.
■ Maximum paper tray capacity: Approx. 100
sheets of 80 g/m2 plain paper
Paper Output
Up to 25 sheets of A4 plain paper (Face up print
delivery to the output paper tray)*2
*1 Use only transparencies recommended for inkjet printing.
*2 For glossy paper or transparencies, we recommend removing
printed pages from the output paper tray immediately after they
exit the machine to avoid smudging.
*3 Legal paper cannot be stacked on the output paper tray.
SPECIFICATIONS S - 2
Copy
Colour/Black
Colour/Black
Document Size
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
210 mm
Copy Speed
Black
Up to 17 pages/minute (A4 paper)*
Colour
Up to 11 pages/minute (A4 paper)*
* Does not include the time it takes to feed the paper.
Based on Brother standard pattern. (Fast mode/Stack Copy)
Copy speeds vary with the complexity of the document.
Multiple Copies
Stacks/Sorts up to 99 pages
Enlarge/Reduce
25% to 400% (in increments of 1%)
Resolution
Plain, inkjet or glossy paper:
Scans up to 600×600 dpi
Prints up to 1200×1200 dpi (Monochrome)
Prints up to 600×1200 dpi (Colour)
OHP/transparency:
Scans up to 600×600 dpi
Prints up to 1200×1200 dpi
S - 3 SPECIFICATIONS
PhotoCapture Center™
Available Media
CompactFlash®
(Type I only)
(Microdrive™ is not compatible)
(Compact I/O card such as Compact LAN card
and Compact Modem card are not supported.)
SmartMedia® (3.3V)
(Not available for use with ID)
Memory Stick®
Memory Stick Pro™
(Not available for music data with MagicGate™)
SecureDigital™
MultiMediaCard™
xD-Picture Card™*
* xD-Picture Card™ Conventional Card 16 MB - 512 MB
* xD-Picture Card™ Type M 512 MB - 1GB
File Extension
(Media Format)
(Image Format)
DPOF, EXIF, DCF
Photo Print:
JPEG*
Scan to Card:
JPEG, PDF (Colour)
TIFF, PDF (Black)
* Progressive JPEG format is not supported.
Number of Files
Up to 999 files in the media card
Folder
File must be in the 3rd folder level of the Media
Card.
Borderless
Letter, A4, Photo Card
SPECIFICATIONS S - 4
Fax
Compatibility
ITU-T Group 3
Coding System
MH/MR/MMR/JPEG
Modem Speed
Automatic Fallback
14400 bps
Document Size
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
208 mm
Printing Width
204 mm
Gray Scale
256 levels
Polling Types
Standard, Secure, Timer, Sequential:
(Monochrome only)
Contrast Control
Automatic/Light/Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical Standard 3.85 line/mm (Black)
7.7 line/mm (Colour)
Fine - 7.7 line/mm (Black/Colour)
Photo - 7.7 line/mm (Black)
Superfine - 15.4 line/mm (Black)
Speed-Dial
80 stations
Broadcasting
130 stations
Automatic Redial
3 times at 5 minute intervals
Auto Answer
0, 1, 2, 3 or 4 rings
Communication Source
Public switched telephone network and PBX
Memory Transmission
Up to 480*1/400*2 pages
Out of Paper Reception
Up to 480*1/400*2 pages
*1
“Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution,
MMR code). Specifications and printed materials are subject to change without prior notice.
*2
”Pages” refers to the ”ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
S - 5 SPECIFICATIONS
Scanner
Colour/Black
Colour/Black
TWAIN Compliant
Yes (Windows® 98/98SE/Me/2000 Professional/XP)
Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater
WIA Compliant
Yes (Windows® XP)
Colour Depth
36 bit colour processing (Input)
24 bit colour processing (Output)
Resolution
Up to 19200 × 19200 dpi (interpolated)
Up to 600 × 2400 dpi (optical)
Scanning Speed
Colour: up to 5.93 sec.
Black: up to 3.76 sec.
(A4 size in 100 × 100 dpi)
Document Size
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
Scanning Width
210 mm
Gray Scale
256 levels
SPECIFICATIONS S - 6
Printer
Printer Driver
Windows® 98/98SE/Me/2000 Professional and XP
driver supporting Brother Native Compression
mode and bi-directional capability
Brother Ink Driver
For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater
Resolution
Up to 1200 x 6000 dots per inch (dpi)*
1200 x 1200 dots per inch (dpi)
600 x 600 dots per inch (dpi)
600 x 150 dots per inch (dpi)
* Output image quality varies based upon many factors including
but not limited to input image resolution and quality and print
media.
Print Speed
up to 20 pages/minute (Black)*
up to 15 pages/minute (Colour)*
* Based on Brother standard pattern.
A4 size in draft mode.
Does not include the time it takes to feed the paper.
Printing Width
204 mm (216 mm)*
* When you set the Borderless feature to ON.
Disk-Based Fonts
35 TrueType
Borderless
Letter, A4, A6, Photo Card, Index Card, Post Card,
Envelope
S - 7 SPECIFICATIONS
Interfaces
USB
A Full-Speed USB 2.0 cable that is no longer than
2.0 m.*
LAN cable
Ethernet UTP cable category 5 or greater.
Wireless LAN
Your machine supports IEEE 802.11 b/g wireless
communication with your wireless LAN using
infrastructure mode or a wireless Peer-to-Peer
connection in Ad-Hoc mode.
* Your machine has a Full-Speed USB 2.0 interface. This
interface is compatible with Hi-Speed USB 2.0; however, the
maximum data transfer rate will be 12 Mbits/s. The machine can
also be connected to a computer that has a USB 1.1 interface.
SPECIFICATIONS S - 8
S - 9 SPECIFICATIONS
Computer requirements
Consumable items
Ink
The machine uses individual Black, Yellow, Cyan
and Magenta ink cartridges that are separate from
the print head assembly.
Service Life of Ink
Cartridge
Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400
pages at 5% coverage
• The above figures assume continuous printing at
a resolution of 600 x 600 dpi in normal mode after
installing new ink cartridge.
• The number of pages a cartridge will print may
change depending on how often you use the
machine and how many pages you print with each
use.
• The machine will automatically and periodically
clean the print head assembly, a process that
uses a small amount of ink.
• The first time you install a set of ink cartridges the
machine will use a small amount of ink to fill and
prime the ink delivery tubes. This process will only
happen once.
• When the machine identifies a cartridge as empty
there may be a small amount of ink left in it. This
is necessary to prevent air from drying out and
damaging the print head assembly.
Replacement
Consumables
<Standard Black> LC900BK
<Cyan> LC900C
<Magenta> LC900M
<Yellow> LC900Y
SPECIFICATIONS S - 10
Network (LAN)
LAN
You can connect your machine to a network for
Network Printing, Network Scanning, PC Fax Send
and PC-Fax Receive (Windows® only). Also
included is Brother BRAdmin Professional Network
Management software.
Support for
Windows® 98/98SE/Me/2000/XP
Mac OS® 9.1 - 9.2, Mac OS® X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired
LAN)
IEEE 802.11 b/g (Wireless LAN)
Protocols
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA, NetBIOS,
WINS, LPR/LPD, Port9100, mDNS, FTP, TELNET,
SNMP, TFTP, Scanner port
Included Utilities:
BRAdmin Professional (Windows®)
■
■
■
■
S - 11 SPECIFICATIONS
Wireless LAN is not available for Mac OS®
9.1-9.2.
BRAdmin Professional is not supported in Mac
OS®.
BRAdmin Light is available for Mac OS® X
10.2.4 or greater users.
For more information, please visit the Brother
Solutions Center. (http://solutions.brother.com)
Network Scanning and Remote Setup are
available for Mac OS® X 10.2.4 or greater.
Index
A
Access codes, storing and
dialling ............................... 5-5
ADF (automatic document
feeder) ........................1-6, 3-3
ADF cover ......................... 13-5
Answering machine (TAD) ....A-6
connecting ........................A-7
Automatic
fax receive ........................ 4-1
Fax Detect ..................... 4-6
fax redial ........................... 3-2
transmission ..................... 3-5
B
Broadcasting ..................... 3-11
setting up Groups for ........ 5-3
C
Cancelling
Fax Forwarding .........6-1, 6-7
fax jobs in memory ......... 3-10
jobs awaiting redial ......... 3-10
Paging .............................. 6-7
Cleaning
Paper Pick-up Roller .... 13-25
print head ..................... 13-15
printer platen ................ 13-24
scanner ........................ 13-23
CNG tones ........................ 1-19
Computer requirements ......S-9
Connecting
external TAD ....................A-6
external telephone ............A-5
Consumable items ............S-10
Control panel overview ....... 1-2
Copy
brightness .........................9-8
colour adjustment ...........9-14
contrast ...........................9-13
default settings ...............9-13
Enlarge/Reduce ........ 9-4, 9-6
enter Copy mode ..............9-1
keys ..................................9-3
multiple .............................9-2
Page Layout ...................9-10
paper ................................9-7
Quality key ........................9-5
quality setting ..................9-13
single copy ........................9-2
Sort (ADF only) .................9-9
temporary settings ............9-3
using ADF .........................9-2
Copy Options key (copying)
Brightness .........................9-8
Paper Size ........................9-8
Paper Type .......................9-7
Cordless phone .................. A-4
Credit card numbers ............5-5
Custom telephone features
on a single line .... 13-12, A-11
D
Date and Time .....................2-1
Delayed Batch
Transmission ...................3-13
Dialling
a pause .............................5-6
access codes and credit
card numbers ..................5-5
automatic fax redial ..........3-2
automatic transmission .....3-5
Groups ............................3-11
INDEX I - 1
manual ............................. 3-1
Speed-Dial ....................... 3-2
Dual Access ....................... 3-8
E
ECM (Error Correction
Mode) ............................. 1-20
Envelopes ......................... 1-13
Equalization .................... 13-14
Error messages on LCD .....13-1
Comm. Error .................. 13-1
Ink Empty ....................... 13-2
Near Empty .................... 13-2
No Paper Fed ................ 13-3
Not Registered ........ 3-2, 13-3
Out of Memory ............... 13-3
Unable to Change .......... 13-4
Unable to Clean ............. 13-4
Unable to Init. ................ 13-4
Unable to Print ............... 13-4
Unable to Scan .............. 13-4
Extension telephone,
using ......................... A-2, A-9
External telephone,
connecting ........................ A-5
F
Fax codes
changing ................... 6-5, A-4
Fax Receive Code ........... A-2
Remote Access Code ...... 6-5
Telephone Answer Code ....A-2
Fax Forwarding
changing remotely .... 6-7, 6-9
programming a number .....6-1
Fax Storage ........................ 6-2
printing from memory ....... 4-8
turning on ......................... 6-2
Fax, stand-alone
receiving .......................... 4-1
I - 2 INDEX
at end of conversation .... 4-7
compatibility .............. 13-14
difficulties .................. 13-10
Fax Forwarding ...... 6-1, 6-7
from extension phone ....A-2
reducing to fit on paper .... 4-7
retrieving from a remote
site ............................... 6-9
Ring Delay, setting ........ 4-3
sending ............................ 3-1
at end of conversation ..... 3-5
automatic ....................... 3-5
Broadcasting ............... 3-11
cancelling from
memory ..................... 3-10
colour fax ....................... 3-3
compatibility .............. 13-14
contrast ......................... 3-6
enter Fax mode ............. 3-1
from memory
(Dual Access) .............. 3-8
from scanner glass ........ 3-4
manual .......................... 3-5
overseas ...................... 3-12
Real Time
Transmission ............... 3-9
resolution ....................... 3-7
Fax/Tel mode ...................... 4-1
Announcement ................. 7-2
answering at extension
phones ...........................A-2
double-ringing
(voice calls) .................... 4-5
F/T Ring Time .................. 4-5
Fax Receive Code ...........A-2
receiving faxes .................A-3
Ring Delay ....................... 4-3
Telephone Answer
Code ...............................A-2
G
Gray scale ................... S-5, S-6
Groups for Broadcasting ..... 5-3
H
HELP
LCD messages .................B-1
using navigation keys ..... B-2
Menu Table .............. B-1, B-3
Hold ..................................... 5-8
I
Ink cartridges
checking ink volume ..... 13-19
replacing ....................... 13-26
Ink Dot Counter ............... 13-26
J
Jams
document ....................... 13-5
paper .............................. 13-5
L
LCD (liquid crystal
display) ...................... B-1, B-2
contrast ............................ 2-8
Help List ........................... 8-3
M
Maintenance, routine ...... 13-23
Manual
dialling .......................3-1, 5-7
receive .............................. 4-1
transmission ..................... 3-5
Memory Security ............... 3-15
Memory Storage .................B-1
Menu Selection Table .........B-1
Message Center mode ........ 7-1
erasing messages ............ 7-5
playing voice messages ..... 7-4
printing faxes from
memory ...........................7-4
recording a conversation .... 7-7
recording Fax/Tel
announcement
(F/T OGM) ......................7-7
recording outgoing message
(Msg Ctr OGM) ...............7-2
setting up .................. 7-1, 7-3
Mode, entering
Copy .................................9-1
Fax ....................................3-1
Scan .................................1-2
Multi-line connections
(PBX) .............................. A-11
O
Outgoing Message
(Msg Ctr OGM) ..................7-2
P
Paging
programming your pager
number ...........................6-1
Paper ........................... 1-9, S-2
document size ................. S-3
Size ...................................2-5
size of document ..............1-6
Type ..................................2-5
Phone line
connections ..................... A-7
difficulties ......................13-11
multi-line (PBX) .............. A-11
Type ..................................2-3
PhotoCapture Center™
Borderless ....................10-12
Colour Enhancement .... 10-10
CompactFlash® ..............10-1
Cropping .......................10-12
Default Settings ..............10-9
INDEX I - 3
DPOF printing ................ 10-8
Memory Stick® ............... 10-1
MultiMediaCard™ ........... 10-1
paper & size ................... 10-7
Printing images .............. 10-6
Printing Index ................. 10-5
SecureDigital™ ............... 10-1
SmartMedia® ................. 10-1
specifications ................... S-4
xD-Picture Card™ .......... 10-1
Power failure ...................... B-1
Print
area ............................... 1-13
difficulties ............ 13-9, 13-10
drivers .............................. S-7
fax from memory .............. 4-8
improving quality .......... 13-15
paper jams ..................... 13-6
report ............................... 8-3
resolution ......................... S-7
specifications ................... S-7
Programming your
machine .................... B-1, B-2
Q
Quality key (copying) .......... 9-3
Quick-Dial
Access codes and credit
card numbers
setting up ...................... 5-5
Broadcasting .................. 3-11
using Groups .............. 3-11
Group dial
changing ....................... 5-2
setting up Groups for
Broadcasting ............... 5-3
Search ............................. 3-2
Speed-Dial
changing ....................... 5-2
setting up ...................... 5-1
I - 4 INDEX
using .............................. 3-2
R
Receive Mode
Fax/Tel ............................. 4-1
TAD Msg. Mgr .................. 4-1
Redial/Pause ...................... 3-2
Reducing
copies ........................ 9-4, 9-6
incoming faxes ................. 4-7
Remote Retrieval ................ 6-6
access code .............. 6-5, 6-6
commands ....................... 6-7
getting your faxes ............. 6-9
Reports ............................... 8-1
Fax Journal ...................... 8-2
Journal Period ............... 8-2
Help List ........................... 8-3
how to print ...................... 8-3
Network Configuration ..... 8-3
Quick-Dial List .................. 8-3
Transmission
Verification ..................... 8-1
User Settings ................... 8-3
XMIT Verify ...................... 8-3
Resolution
copy .................................S-3
fax (Standard, Fine,
SuperFine, Photo) ..........S-5
print ..................................S-7
scan .................................S-6
setting for next fax ............ 3-7
Ring Delay, setting .............. 4-3
S
Safety Instructions ........iii, 12-2
Setup
Date and Time ................. 2-1
Station ID (fax header)
entering text .................. 2-2
V
Shipping the machine ..... 13-20
Speed-Dial
changing ........................... 5-2
dialling .............................. 3-2
storing .............................. 5-1
Volume, setting ....................2-6
beeper ..............................2-6
ring ....................................2-6
speaker .............................2-7
T
W
TAD (telephone answering
device), external ........ 4-1, A-6
connecting ................ A-6, A-7
receive mode .................... 4-1
recording OGM .................A-8
Temporary copy settings ..... 9-3
Text, entering ....................B-14
special characters ..........B-14
Troubleshooting ................ 13-1
checking ink volume ..... 13-19
document jam ................. 13-5
error messages on
LCD .............................. 13-1
if you are having difficulty
copying ...................... 13-12
incoming calls ............ 13-11
Network ..................... 13-13
phone line .................. 13-14
phone line difficulties ... 13-11
PhotoCapture
Center™ ................... 13-12
printing ......................... 13-9
printing or receiving
faxes ........................ 13-10
Printing Received
Faxes ....................... 13-10
receiving faxes .......... 13-11
scanning .................... 13-12
sending faxes ............ 13-11
software ..................... 13-12
paper jam ....................... 13-6
print quality ................... 13-15
Wireless Network
See Quick Setup Guide and
Network User’s Guide on the
CD-ROM.
INDEX I - 5
R - 1 REMOTE RETRIEVAL ACCESS CARD
Press 9 1
then to Repeat a message, press 1.
Skip to next messages, press 2.
Stop playing the messages, press 9.
Listen to Voice Messages
Remote Commands
1 Press Menu/Set, 2, 5, 2.
2 Enter a three-digit number from 000 to
998. The cannot be changed.
3 Press Menu/Set.
4 Press Stop/Exit.
Changing Remote Access
Code
2
Press 9 4
then to Play TAD Message, press 1 1.
Play F/T Message, press 1 2.
Record new TAD Message,
press 2 1, then speak after the beep.
Press 9 to stop.
Record new F/T Message, press 2 2,
and then speak after the beep.
Press 9 to stop.
3
Play/Record Outgoing Message
Press 9 3. If you hear three beeps, all messages
have not yet been played and the system will not
erase them.
Erase All Voice Messages
Press 9 6
then to Retrieve all faxes, press 2, then
enter the number of the remote fax
machine followed by # #. After
the beep, hang up and wait.
Erase all fax messages, press 3.
Retrieve a Fax
Press 9 5
then to Turn feature OFF, press 1.
Enter Fax Forwarding Number,
press 2.
Program Fax Forward Number,
press 4. Enter the new number of
the remote fax machine where you
want your fax messages forwarded
followed by # #.
Select Fax Storage, press 6.
Change Fax Forwarding Setting
4
Remote Retrieval Access card
If you plan to retrieve voice or fax messages while away from your
machine, carrying the Remote Retrieval Access Card printed below
will serve as a convenient reminder of the retrieval procedures.
Simply cut out the card and fold it to fit in your wallet or organizer.
Keeping it handy will help you derive the full benefit of your
machine’s Fax Forwarding, and Remote Retrieval features.
TAD (Telephone Answering Device)
1 Dial your fax number from a telephone or
fax machine using touch tone.
2 When your machine answers,
immediately enter your Remote
Access Code (3 digits followed by ).
3 Your fax machine signals the kinds of
messages it received:
1 long beep — Fax messages
2 long beeps — Voice messages
3 long beeps — Voice and Fax messages
No beeps — No messages
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset the fax machine when
you finish.
6 Hang up.
1
REMOTE RETRIEVAL ACCESS CARD
Check Receiving Status
Using Remote Access Code
Press 9 0.
Exit Remote Retrieval
Press 9 8
then for TAD, press 1.
Fax/Tel, press 2.
Fax Only, press 3.
Change Receive Mode
Press 9 7
then for Fax messages, press 1.
Voice messages, press 2.
1 long beep — Received message
3 short beeps — No messages
5
R-2
Visit us on the World Wide Web
http://www.brother.com
This machine is approved for use in the country of purchase only. Local
Brother companies or their dealers will only support machines purchased in
their own countries.
UK/IRE/GEN