Brother MFC 640CW multifunctional User’s Guide
Below you will find brief information for Multifunctional printer MFC 640CW. This document provides a detailed overview of the machine's functionalities, including faxing, copying, scanning, and printing. You'll learn how to set up the machine, dial numbers, send and receive faxes, make copies, and manage your documents. The guide also includes troubleshooting tips and instructions for routine maintenance.
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USER’S GUIDE
MFC-640CW
If you need to call Customer Service
Please complete the following information for future reference:
Model Number: MFC-640CW
Serial Number:*
Date of Purchase:
Place of Purchase:
* The serial number is on the back of the unit. Retain this
User’s Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service.
Register your product on-line at http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the original owner of the product.
©1996-2005 Brother Industries, Ltd.
THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE
FITTED WITH THE APPROPRIATE CONNECTOR.
APPROVAL INFORMATION
Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without notice.
Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication.
i
ii
Safety precautions
To use the machine safely
Please refer to these instructions for later reference and before attempting any maintenance.
WARNING
There are high voltage electrodes inside the machine.
Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
Do not handle the plug with wet hands. Doing this might cause an electrical shock.
To prevent injuries, be careful not to put your hands on the edge of the machine under the scanner cover.
To prevent injuries, be careful not to touch the area shaded in the illustration.
When moving the machine you must lift it from the base, by placing a hand at each side of the unit as shown in the illustration. Do not carry the machine by holding the handset tray or the scanner cover.
iii
WARNING
■
Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket.
Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
■
This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely.
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.
2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning.
3. Do not use this product to report a gas leak in the vicinity of the leak.
SAVE THESE INSTRUCTIONS
iv
Choosing a location
Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C.
Caution
■
Avoid placing your machine in a high-traffic area.
■
Avoid placing your machine on the carpet.
■
Do not place near heaters, air conditioners, water, chemicals, or refrigerators.
■
Do not expose the machine to direct sunlight, excessive heat, moisture, or dust.
■
Do not connect your machine to electrical sockets controlled by wall switches or automatic timers.
■
Disruption of power can wipe out information in the machine’s memory.
■
Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply.
■
Avoid interference sources, such as speakers or the base units of cordless phones.
v
Quick Reference Guide
Sending faxes
Automatic Transmission
1
If it is not illuminated in green, press (
Fax
).
2
Load your document.
3
Enter the fax number using
Speed-Dial, Search or the dial pad.
4
Press
Mono Start
or
Colour Start
.
Storing numbers
Storing Speed-Dial numbers
1
Press
Menu/Set
,
2
,
3
,
1
.
2
Using the dial pad, enter a two-digit Speed-Dial location number, and then press
Menu/Set
.
3
Enter a number (up to 20 digits), and then press
Menu/Set
.
4
Enter a name up to 15 characters (or leave it blank), and then press
Menu/Set
.
5
Press
Stop/Exit
.
vi
Dialling operations
Speed-Dialling
1
If it is not illuminated in green, press (
Fax
).
2
Load your document.
3
Press
Search/Speed Dial
, press
#
, and then press the two-digit Speed-Dial number.
4
Press
Mono Start
or
Colour Start
.
Using Search
1
If it is not illuminated in green, press (
Fax
).
2
Load your document.
3
Press
Search/Speed Dial
, and then enter the first letter of the name you’re looking for.
4
Press or to search the memory.
5
Press
Mono Start
or
Colour Start
.
Making copies
1
Press (
Copy
) to illuminate it in green.
2
Load your document.
3
Press
Mono Start
or
Colour Start
.
vii
How to access the complete User’s
Guide
This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax,
Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete
User’s Guide that is on the CD-ROM.
To view Documentation (For Windows
®
)
From the Start menu, select Brother, MFL Pro Suite MFC-640CW from the Programs Group, and then select User’s Guide.
—OR—
1
Turn on your PC. Insert the Brother CD-ROM labelled
Windows
®
into your CD-ROM drive.
2
If the model name screen appears, click your model name.
3
If the language screen appears, click your language.
The CD-ROM main menu will appear.
If this window does not appear, use Windows
®
Explorer to run the setup.exe program from the root directory of the Brother
CD-ROM.
4
Click Documentation.
viii
5
Click the documentation you want to read.
■
Quick Setup Guide: Setup and Software Installation
Instructions
■
User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s
Guide
■
PaperPort
®
User’s Guide: Document Management
Software
How to find Scanning instructions
There are several ways you can scan documents. You can find the instructions as follows:
Software User’s Guide:
■
Scanning on page 2-1
(For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
■
ControlCenter2 on page 3-1
(For Windows
®
98/98SE/Me/2000 Professional and
Windows
®
XP)
■
Network Scanning on page 4-1
PaperPort
®
User’s Guide
■
Instructions for scanning directly from ScanSoft
®
PaperPort
®
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You can find basic setup instructions in Quick Setup Guide. For more information, or if your access point supports SecureEasySetup
™
, please see the Network User’s Guide.
ix
To view Documentation (For Macintosh
®
)
1
Turn on your Macintosh
®
. Insert the Brother CD-ROM labelled
Macintosh
®
into your CD-ROM drive. The following window will appear.
(Mac OS
®
X)
2
Double-click the Documentation icon.
3
The select Language screen appears, double-click your language.
4
Click the documentation you want to read.
■
Quick Setup Guide: Setup and Software Installation
Instructions
■
User’s Guide (3 manuals): User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide
How to find Scanning instructions
There are several ways you can scan documents. You can find the instructions as follows:
Software User’s Guide:
■
Scanning on page 9-1
(For Mac OS
®
9.1-9.2/Mac OS
®
X 10.2.4 or greater)
■
ControlCenter2 (For Mac OS
®
X 10.2.4 or greater) on page 10-1
■
Network Scanning (For Mac OS
®
X 10.2.4 or greater) on page 11-1
Presto!
®
PageManager
®
User’s Guide
■
Instructions for scanning directly from Presto!
®
PageManager
®
How to find Network setup instructions
Your machine can be connected to a wireless or wired network. You can find basic setup instructions in Quick Setup Guide. For more information, or if your access point supports SecureEasySetup
™
, please see the Network User’s Guide.
x
Table of Contents
Introduction .......................................................................... 1-1
Using this Guide ............................................................... 1-1
Finding information ..................................................... 1-1
Symbols used in this Guide ........................................ 1-1
Control panel overview ..................................................... 1-2
Power Save mode ...................................................... 1-4
Receiving faxes in Power Save mode ........................ 1-5
Load documents ............................................................... 1-6
Using the automatic document feeder (ADF) ............. 1-6
Using the scanner glass ............................................. 1-8
About paper ...................................................................... 1-9
Recommended Paper................................................. 1-9
Handling and using special paper ............................ 1-10
Paper type and size for each operation................ 1-11
Paper weight, thickness and capacity .................. 1-12
Paper capacity of the output paper tray .............. 1-12
Printable area ....................................................... 1-13
How to load paper, envelopes and post cards ......... 1-14
To load paper or other media ............................... 1-14
To load envelopes ................................................ 1-16
To load post cards ................................................ 1-17
About fax machines ........................................................ 1-18
Custom features ....................................................... 1-18
Do you have BT’s Call Minder on the phone line? ..... 1-18
Why should there be problems?........................... 1-18
How can you avoid possible problems? ............... 1-18
Fax tones and handshake ........................................ 1-19
ECM (Error Correction Mode)................................... 1-20
Getting started ..................................................................... 2-1
Initial Setup ....................................................................... 2-1
Setting the Date and Time.......................................... 2-1
Setting Tone or Pulse dialling mode........................... 2-1
Setting the Station ID.................................................. 2-2
Setting the Phone Line Type ...................................... 2-3
PBX and TRANSFER ............................................. 2-3
General Setup .................................................................. 2-4
Setting the Mode Timer .............................................. 2-4
Setting the Paper Type............................................... 2-5
Setting the Paper Size................................................ 2-5
Setting the Ring Volume............................................. 2-6
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xii
Setting the Beeper Volume......................................... 2-6
Setting the Speaker Volume ....................................... 2-7
Turning on Automatic Daylight Savings Time............. 2-8
Setting the LCD Contrast............................................ 2-8
Setup Send ........................................................................... 3-1
How to enter Fax mode .................................................... 3-1
How to dial ........................................................................ 3-1
Manual dialling............................................................ 3-1
Speed-Dialling ............................................................ 3-2
Search ........................................................................ 3-2
Fax Redial................................................................... 3-2
How to Fax........................................................................ 3-3
Colour fax transmission .............................................. 3-3
Faxing from the ADF................................................... 3-3
Faxing from the scanner glass.................................... 3-4
Automatic transmission............................................... 3-5
Manual transmission................................................... 3-5
Sending a fax at the end of a conversation ................ 3-5
Basic sending operations.................................................. 3-6
Sending faxes using multiple settings......................... 3-6
Contrast ...................................................................... 3-6
Fax Resolution............................................................ 3-7
Dual Access (Monochrome only)................................ 3-8
Real Time Transmission ............................................. 3-9
Checking job status .................................................. 3-10
Cancelling a fax in progress ..................................... 3-10
Cancelling a waiting job ............................................ 3-10
Advanced sending operations ........................................ 3-11
Broadcasting (Monochrome only)............................. 3-11
Overseas Mode ........................................................ 3-12
Delayed Fax (Monochrome only).............................. 3-13
(Monochrome only)............................................... 3-13
Setup for Polled Transmit (Standard)
(Monochrome only)............................................... 3-14
Setup for Polled Transmit with Secure Code
(Monochrome only)............................................... 3-14
Memory Security....................................................... 3-15
Setting up the password ....................................... 3-16
Changing the Memory Security password ............ 3-16
Turning Memory Security on ................................ 3-16
Turning Memory Security off ................................ 3-17
Setup Receive ...................................................................... 4-1
Basic receiving operations................................................ 4-1
Choosing the Receive Mode ...................................... 4-1
To select or change your Receive Mode ................ 4-2
Setting the Ring Delay................................................ 4-3
Setting Toll Saver (TAD mode)................................... 4-4
Setting the F/T Ring Time (Fax/Tel mode only).......... 4-5
Setting the Fax/Tel Announcement ............................ 4-5
Fax Detect .................................................................. 4-6
Printing a reduced incoming fax
(Auto Reduction) .................................................... 4-7
Receiving a fax at the end of a conversation.............. 4-7
Printing a fax from the memory .................................. 4-8
(Monochrome only) ................................................ 4-8
Polling......................................................................... 4-9
Secure Polling ........................................................ 4-9
Setup for Polling Receive (Standard) ..................... 4-9
Setup for Polling Receive with Secure Code........ 4-10
Setup Delayed Polling Receive ............................ 4-10
Sequential Polling................................................. 4-11
Quick-Dial numbers and dialling options .......................... 5-1
Storing numbers for easy dialling ..................................... 5-1
Storing Speed-Dial numbers ...................................... 5-1
Changing Speed-Dial numbers .................................. 5-2
Setting up Groups for Broadcasting ........................... 5-3
Dialling options ................................................................. 5-5
Access codes and credit card numbers...................... 5-5
Pause ......................................................................... 5-6
Tone or Pulse ............................................................. 5-6
Telephone (voice) operation ............................................. 5-7
How to dial.................................................................. 5-7
Making a telephone call.............................................. 5-7
Answering calls with the Speaker Phone ................... 5-8
Mute............................................................................ 5-8
Remote Fax Options (Monochrome only) ......................... 6-1
Setting up Fax Forwarding ......................................... 6-1
Setting Fax Storage.................................................... 6-2
Setting PC Fax Receive ............................................. 6-2
Changing your PC .................................................. 6-3
Turning off Remote Fax Options ................................ 6-4
Changing Remote Fax Options .................................. 6-4
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xiv
Setting your Remote Access Code............................. 6-5
Remote Retrieval .............................................................. 6-6
Using your Remote Access Code............................... 6-6
Remote commands..................................................... 6-7
Retrieving fax messages ............................................ 6-9
Changing your Fax Forwarding number ..................... 6-9
TAD (Telephone Answering Device) .................................. 7-1
TAD mode......................................................................... 7-1
Setting up the TAD ..................................................... 7-1
Recording TAD Outgoing Message ........................... 7-2
Listening to Outgoing Message (OGM) .................. 7-2
Erasing Outgoing Message (OGM) ........................ 7-3
Activating TAD mode .................................................. 7-3
Message indicator....................................................... 7-3
Playing voice messages ............................................. 7-4
Printing a fax message ............................................... 7-4
Erasing incoming messages....................................... 7-5
To erase voice messages individually .................... 7-5
To erase messages all at once............................... 7-5
Setting Maximum Time for incoming messages ......... 7-6
Setting Toll Saver ....................................................... 7-6
ICM Recording Monitor............................................... 7-6
Recording a conversation ........................................... 7-7
Record Fax/Tel Outgoing Announcement
(F/T OGM) .............................................................. 7-7
Printing reports .................................................................... 8-1
Fax settings and activity ................................................... 8-1
Customizing the Transmission Verification Report ..... 8-1
Setting the Journal Period .......................................... 8-2
Printing reports ........................................................... 8-3
How to print a report ............................................... 8-3
Making copies ...................................................................... 9-1
Using the machine as a copier ......................................... 9-1
Enter Copy mode........................................................ 9-1
Making a single copy .................................................. 9-2
Making multiple copies ............................................... 9-2
Stop copying ............................................................... 9-2
Using the Copy Options key ............................................. 9-3
Changing the temporary copy settings ....................... 9-4
Increasing copy speed or quality ............................ 9-5
Enlarging or reducing the image copied ................. 9-6
Setting paper type .................................................. 9-7
Setting paper size................................................... 9-8
Adjusting brightness ............................................... 9-8
Sorting copies using the ADF ................................. 9-9
Making N in 1 copies or a poster (Page Layout) ........ 9-10
Changing the default copy settings ................................ 9-13
Increasing copy speed or quality .............................. 9-13
Adjusting brightness ................................................. 9-13
Adjusting contrast ..................................................... 9-13
Adjusting colour saturation ....................................... 9-14
Legal limitations .............................................................. 9-15
....................................... 10-1
Introduction ..................................................................... 10-1
requirements ................... 10-2
Getting started ................................................................ 10-3
Printing the Index (Thumbnails)...................................... 10-5
Printing images ............................................................... 10-6
DPOF printing........................................................... 10-8
Changing the default settings ................................... 10-9
Increasing print speed or quality .......................... 10-9
Setting the paper & size ....................................... 10-9
Adjusting brightness ............................................. 10-9
Adjusting contrast ............................................... 10-10
Colour enhancement .......................................... 10-10
Cropping ............................................................. 10-12
Borderless .......................................................... 10-12
Scan to Card................................................................. 10-13
Changing the default quality ................................... 10-14
Changing the default black & white file format ....... 10-14
Changing the default colour file format................... 10-14
Understanding the Error Messages .............................. 10-15
from your computer....... 10-15
Software and Network features ........................................ 11-1
Important information ....................................................... 12-1
For your safety.......................................................... 12-1
LAN connection ........................................................ 12-1
Compliance Statement ......................................... 12-1
EU Directive 2002/96/EC and EN50419................... 12-2
Important safety instructions..................................... 12-2
Trademarks .............................................................. 12-4
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xvi
Troubleshooting and routine maintenance ..................... 13-1
Troubleshooting .............................................................. 13-1
Error messages ........................................................ 13-1
Document jams......................................................... 13-5
Document is jammed in the top of the ADF unit ......... 13-5
Document is jammed inside the ADF unit ............ 13-5
Printer jam or paper jam ........................................... 13-6
Paper is jammed inside the paper tray ................. 13-6
Paper is jammed inside the machine.................... 13-7
If you are having difficulty with your machine ........... 13-9
Setting Dial Tone detection..................................... 13-14
Compatibility ........................................................... 13-14
How to improve print quality ......................................... 13-15
Cleaning the print head........................................... 13-15
Checking the print quality ....................................... 13-16
Checking the printing alignment ............................. 13-18
Checking the ink volume............................................... 13-19
Packing and shipping the machine ............................... 13-20
Routine maintenance .................................................... 13-23
Cleaning the scanner.............................................. 13-23
Cleaning the machine printer platen ....................... 13-24
Cleaning the Paper Pick-up Roller.......................... 13-25
Replacing the ink cartridges ................................... 13-26
Uninstalling the handset and handset cradle...... 13-30
Installing the handset and handset cradle .......... 13-31
Appendix A .......................................................................... A-1
Telephone services.......................................................... A-1
BT Call Sign (For U.K. Only)...................................... A-1
To enable the machine to work with BT Call Sign
(Only with your external phone)......................... A-1
Advanced receiving operations........................................ A-2
Operation from extension telephones........................ A-2
Fax/Tel mode in the power save condition ................ A-3
For Fax/Tel mode only............................................... A-3
Using a cordless external handset............................. A-4
Changing the remote codes....................................... A-4
Connecting an external device to your machine .............. A-5
Connecting an external telephone ............................. A-5
Connecting an external telephone answering device
(TAD) ..................................................................... A-6
Sequence ...............................................................A-6
Connections ...........................................................A-7
Recording outgoing message (OGM) on an external TAD ............................................A-8
Using extension telephones (For U.K. only) ...........A-9
Multi-line connections (PBX) ....................................A-11
If you are installing the machine to work with a
PBX ..................................................................A-11
Custom features on your phone line.........................A-11
Appendix B .......................................................................... B-1
On-screen programming...................................................B-1
Menu table..................................................................B-1
Memory storage..........................................................B-1
Navigation keys ................................................................B-2
Entering Text ............................................................B-14
Inserting spaces ...................................................B-14
Making corrections ...............................................B-14
Repeating letters ..................................................B-14
Special characters and symbols ..........................B-14
Glossary .............................................................................. G-1
Specifications ......................................................................S-1
Product description ...........................................................S-1
General .............................................................................S-1
Print media .......................................................................S-2
Copy .................................................................................S-3
....................................................S-4
Fax....................................................................................S-5
Scanner ............................................................................S-6
Printer ...............................................................................S-7
Interfaces ..........................................................................S-8
Computer requirements ....................................................S-9
Consumable items ..........................................................S-10
Network (LAN) ................................................................S-11
Index ...................................................................................... I-1
Remote Retrieval Access card .......................................... R-1
xvii
1
Introduction
Using this Guide
Thank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of your machine by reading through this Guide.
Finding information
All the chapter headings and subheadings are listed in the Table of
Contents. You will be able to find information about a specific feature or operation by checking the Index at the back of this Guide.
Symbols used in this Guide
Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. To make things clearer and to help you press the correct keys, we used special fonts and added some of the messages that will appear in the LCD.
Bold
Bold typeface identifies specific keys on the machine control panel.
Italics
Italicized typeface emphasizes an important point or refers you to a related topic.
Courier New
Courier New type face identifies the messages on the LCD of the machine.
Warnings inform you what to do to avoid possible personal injury.
Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects.
Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features.
Improper Setup alerts you to devices and operations that are not compatible with the machine.
1 - 1 INTRODUCTION
Control panel overview
1
TAD keys
On/Off
Lets you activate the TAD
(Telephone Answering Device) and will blink if you have new messages.
Play/Record
Lets you listen to voice messages stored in memory. Also, lets you record telephone calls.
Erase
Lets you delete voice messages, all fax messages or all messages.
2
Telephone keys
Microphone
Picks up your voice when you speak to another party using Speaker Phone.
Speaker Phone
Lets you speak to another party by using the machines microphone and monitor.
Redial/Pause
Redials the last number you called.
It also inserts a pause in quick dial numbers.
Mute/R
Lets you place calls on hold.
Also, use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PBX.
3
Ink Management
Lets you clean the print head, check the print quality, and check the available ink volume.
4
Dial Pad
Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.
The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone.
5
Mode keys:
PhotoCapture
Lets you access the PhotoCapture
Center
™
mode.
Copy
Lets you access Copy mode.
Fax
Lets you access Fax mode.
Scan
Lets you access Scan mode.
INTRODUCTION 1 - 2
6
Copy Options
You can quickly and easily select temporary settings for copying.
7
Fax Resolution
Adjusts the resolution when you send a fax.
8
Mono Start
Lets you start sending faxes or make copies in black and white.
Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).
9
Colour Start
Lets you start sending faxes or make copies in full colour.
Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter2 software).
0
Stop/Exit
Stops an operation or exits from the menu.
A
Power Save
Lets you put the machine into Power
Save mode.
B
Navigation keys:
Menu/Set
The same key is used for Menu and
Set operations.
Lets you access the Menu to program and store your settings in the machine.
You can press these keys to adjust the volume.
▲
Search/Speed Dial
Lets you look up numbers that are stored in the dialling memory. It also lets you dial stored numbers by pressing # and a two-digit number.
Press to scroll backward to a menu selection.
▲ or
▼
Press to scroll through the menus and options.
C
LCD (Liquid Crystal Display)
Displays messages on the screen to help you set up and use your machine.
When the machine is connected to a wireless network a four level indicator on the right of the LCD shows the wireless signal strength.
o Max
1 - 3 INTRODUCTION
Power Save mode
When the machine is idle, you can put the machine into Power Save by pressing the
Power Save
key. In Power Save mode, the machine will receive telephone calls as normal. For further information on receiving faxes in the power save condition, please
see the table on page 1-5. The delayed faxes that have been set up
will be sent. You can even retrieve faxes using Remote Retrieval if you are away from your machine. If you want to do other operations, you must turn the machine back on.
How to put the machine into Power Save condition
Press and hold down the
Power Save
key until the LCD shows:
Shutting Down
The LCD light will go off.
How to take the machine out of Power Save mode
Press and hold down the
Power Save
key until the LCD shows:
Please Wait
The LCD will show the date and time (Fax mode).
Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality.
If you unplug the AC power cord, no machine operations will be available.
You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available.
(See Receiving faxes in Power Save mode on page 1-5.)
The external telephone is always available.
INTRODUCTION 1 - 4
Receiving faxes in Power Save mode
You can customize the machine’s
Power Save
key. The default mode is Fax Receive:On, so your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to
Fax Receive:Off
. (See Power Save mode on page 1-4.)
1
Press
Menu/Set
,
1
,
6
.
2
Press
▲
or
▼
to select Fax Receive:Off (or Fax Receive:On).
3
Press
Menu/Set
.
4
Press
Stop/Exit
.
On/Off Setting
Fax Receive:On
(default)
Receive Mode Available Operations
Fax Only
Fax Receive (automatically), Fax
Detect, Delayed Fax
1
, Remote Fax
Options
1
, Remote Retrieval
1
■
You can answer calls by lifting the handset.
TAD:Msg Mgr
Fax Receive (automatically), Recording of incoming messages, Fax Detect,
Delayed Fax
1
, Remote Fax Options
1
,
Remote Retrieval
1
■
You can answer calls by lifting the handset.
Manual
Fax/Tel
Delayed Fax
1
, Fax Detect:
■
You can answer calls by lifting the handset.
Fax Receive:Off
— No machine operations will be available.
1
Should be set before you switch off the machine.
The external telephone is always available.
1 - 5 INTRODUCTION
Load documents
You can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.
Using the automatic document feeder (ADF)
The ADF can hold up to 10 pages and feeds each sheet individually.
Use standard (80 g/m
2
) paper and always fan the pages before putting them in the ADF.
DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped.
DO NOT use cardboard, newspaper or fabric. (To fax, copy or
scan this kind of document, see Using the scanner glass on page 1-8.)
■
Make sure documents written with ink are completely dry.
■
Documents to be faxed must be from 147 to 216 mm wide and
147 to 356 mm long.
INTRODUCTION 1 - 6
1
Fan the pages well. Make sure you put the documents face
down, top edge first in the ADF until you feel them touch the feed roller.
2
Adjust the paper guides to fit the width of your documents.
3
Unfold the ADF Document Output Support Flap.
ADF Document
Output Support Flap
DO NOT pull on the document while it is feeding.
DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam.
1 - 7 INTRODUCTION
Using the scanner glass
You can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 216 mm wide and 297 mm long.
To use the scanner glass, the ADF must be empty.
1
Lift the document cover.
Place documents face down on the Scanner Glass
2
Using the document guidelines on the left, center the document face down on the scanner glass.
3
Close the document cover.
If the document is a book or is thick, do not slam the cover or press on it.
INTRODUCTION 1 - 8
About paper
The print quality can be affected by the type of paper you use in the machine.
To get the best print quality for the settings you’ve chosen, always set the Paper Type to match the type of paper you load.
You can use plain paper, inkjet paper (coated paper), glossy paper, transparencies and envelopes.
We recommend testing various paper types before purchasing large quantities.
For best results, use the recommended paper.
■
When you print on inkjet paper (coated paper), transparencies and glossy paper, be sure to select the proper media in the “Basic” tab of the printer driver or in the
Paper Type setting of the menu (
Menu/Set
,
1
,
2
).
■
When you print on Brother glossy paper, load the instruction sheet included with the glossy paper in the paper tray first, and then place the glossy paper on the instruction sheet.
■
When you use transparencies or glossy paper, remove each printed sheet immediately to prevent smudging or paper jams.
■
Avoid touching the printed surface of the paper immediately after printing. The surface may not be completely dry and may stain your fingers.
Recommended Paper
To get the best print quality, we suggest using Brother paper.
(See table below.)
If Brother Paper is not available in your country, we recommend testing various papers before purchasing large quantities.
We recommend using “3M Transparency Film” when you print on transparencies.
Brother Paper
Paper Type
A4 Plain
A4 Glossy
A4 Inkjet (Photo Matte)
10 x 15 cm Glossy
BP60PA
BP60GLA
BP60MA
BP60GLP
Item
1 - 9 INTRODUCTION
Handling and using special paper
■
Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat.
■
The coated side of glossy paper is shiny. Avoid touching the shiny (coated) side. Load glossy paper with the shiny side facing down.
■
Avoid touching either side of transparencies because they absorb water and perspiration easily and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing.
Do not use paper:
■ that is damaged, curled, wrinkled, or irregularly shaped
2 mm or longer
2 mm or longer
■ that is extremely shiny or highly textured
■ that was previously printed by a printer
■ that cannot be arranged uniformly when stacked
■ that is made with a short grain
INTRODUCTION 1 - 10
1 - 11 INTRODUCTION
Paper weight, thickness and capacity
Paper Type
Cut Paper
Cards
Envelopes
Weight
Plain Paper
Inkjet Paper
64 to 120 g/m
2
(17 to 32 lb)
64 to 200 g/m
2
(17 to 53 lb)
Glossy Paper Up to 220 g/m
2
(Up to 58 lb)
Photo Card Up to 240 g/m
2
(Up to 64 lb)
Index Card
Post Card
Up to 120 g/m
2
(Up to 32 lb)
Up to 200 g/m
2
(Up to 53 lb)
75 to 95 g/m
2
(20 to 25 lb)
Transparencies -
Thickness
0.08 to 0.15 mm
(0.003" to 0.006")
0.08 to 0.25 mm
(0.003" to 0.01")
Up to 0.25 mm
(Up to 0.01")
Up to 0.28 mm
(Up to 0.01")
Up to 0.15 mm
(Up to 0.006")
Up to 0.23 mm
(Up to 0.01")
-
Up to 0.52 mm
(Up to 0.02")
No. of sheets
100
*
30
10
10
20
30
20
20
* Up to 50 sheets for Legal size paper (80 g/m
2
).
* Up to 100 sheets of 80 g/m
2
.
Paper capacity of the output paper tray
Output Paper
Tray
Up to 25 sheets of 80 g/m
2
(A4)
■
Transparencies or glossy paper must be picked up from the output paper tray one page at a time to avoid smudging.
■
Legal paper cannot be stacked on the output paper tray.
INTRODUCTION 1 - 12
Printable area
The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes.
Cut Sheet Paper
3 4
3
Envelopes
4
1
1
2
■
unprintable area
2
Cut Sheet
1
Top
3 mm
(0 mm)*
1
12 mm
2
Bottom
3 mm
(0 mm)*
1
24 mm
3
Left
3 mm
(0 mm)*
1
3 mm
4
Right
3 mm
(0 mm)*
1
3 mm Envelopes
*1 When you set the Borderless feature to On.
Printable area depends on the Printer driver settings.
The figures above are approximate and the printable area may vary depending on the type of cut sheet paper you are using.
1 - 13 INTRODUCTION
How to load paper, envelopes and post cards
To load paper or other media
1
Pull the paper tray completely out of the machine and remove the output paper tray.
Output Paper Tray
2
Press and slide the paper side guide to fit the paper width.
Paper Side Guide
3
Pull out the paper support and unfold the paper support flap.
Paper Support
Paper Support Flap
Use the paper support flap for Letter, Legal and A4.
INTRODUCTION 1 - 14
4
Fan the stack of paper well to avoid paper jams and mis-feeds.
5
Gently insert the paper into the paper tray print side down and the leading edge (top of the paper) in first.
Check that the paper is flat in the tray and below the maximum paper mark.
Maximum Paper Mark
■
Make sure the paper side guides touch the sides of the paper.
■
Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems.
6
Put the output paper tray back on and push the paper tray firmly back into the machine.
1 - 15 INTRODUCTION
To load envelopes
■
Use envelopes that weigh from 75 - 95 g/m
2
.
■
Some envelopes require margin settings in the application. Make sure you do a test print first.
To prevent possible damage to the feeding mechanism, do not use the types of envelopes shown below.
DO NOT USE ENVELOPES:
■ that are of a baggy construction
■ that are embossed (have raised writing on them)
■ that have clasps on them
■ that are not sharply creased
■ that are preprinted on the inside
■
Glue
■
Rounded flap
■
Double flap
■
Triangular flap
How to load envelopes
1
Before loading, press the corners and sides of the envelopes to make them as flat as possible.
If the envelopes are ‘double-feeding,’ put one envelope in the paper tray at a time.
INTRODUCTION 1 - 16
2
Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guide to fit the width of the envelopes.
If you have problems when printing on envelopes, try the following suggestions:
1
Open the envelope flap.
2
Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing.
3
Adjust the size and margin in your application.
To load post cards
1
Raise the paper stop and insert the post cards into the paper tray. Slide the paper side guide to fit the width of the post cards.
1 - 17 INTRODUCTION
About fax machines
Custom features
Do you have BT’s Call Minder on the phone line?
If you have Call Minder on the phone line where you will install your new machine, there is a strong possibility that Call Minder and the
machine may conflict with each other while receiving incoming calls.
Why should there be problems?
Since both the machine and Call Minder will pick up the call, after the number of rings you have set, each of them has the ability to keep the other from receiving calls.
For example, if your Call Minder is set to answer after two rings and your machine is set to answer after four, Call Minder will stop your machine from receiving faxes.
If you set Call Minder and the Brother machine to answer after the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Call Minder nor the machine can pass the call back to the other after the call has been answered.
How can you avoid possible problems?
A very good way to avoid problems like the one mentioned, is to get
a second phone number on your present phone line.
Many people with Call Minder choose an alternative service, which
is called “BT Call Sign”, and they are very satisfied with it. (See BT
Call Sign (For U.K. Only) on page A-1.)
Another way to avoid possible problems is to replace Call Minder with an answering machine. Your Brother machine is designed to work with an answering machine or TAD (telephone answering device).
(See Connecting an external telephone answering device (TAD) on page A-6.)
INTRODUCTION 1 - 18
Fax tones and handshake
When someone is sending a fax, the machine sends fax calling tones
(CNG tones). These are quiet, intermittent beeps every 4-seconds.
You’ll hear them after you dial and press
Mono Start
or
Colour Start
and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the
“handshake”, or connection, with the receiving machine.
Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You will soon learn to listen for these quiet beeps each time you answer a phone on your fax line, so you will know if you are receiving a fax message.
The receiving fax responds with fax receiving tones, which are loud, chirping sounds. A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows Receiving.
If your machine is set to the Fax Only mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, your machine will continue to send the “chirps” for about 40 seconds, and the LCD continues to show Receiving. To cancel receiving, press
Stop/Exit
.
The fax ‘handshake’ is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so both machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialled. So it is important for the receiving machine to answer the call in as few rings as possible.
When you have an external Telephone Answering Device (TAD) on your fax line, your TAD will decide the number of rings before the call is answered.
1 - 19 INTRODUCTION
ECM (Error Correction Mode)
The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in progress. If the machine detects errors during fax transmission, it resends the pages of the fax that had an error. ECM transmissions are only possible between fax machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine.Your machine must have enough memory for this feature to work.
INTRODUCTION 1 - 20
2
Getting started
Initial Setup
Setting the Date and Time
When the machine is not in use it will display the date and time. If you set up the Station ID the date and time displayed by your machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time. No other settings will be affected.
1
Press
Menu/Set
,
0
,
2
.
2
Enter the last two digits of the year.
Press
Menu/Set
.
3
Enter two digits for the month.
Press
Menu/Set
.
(For example, enter 09 for September, or 10 for October.)
4
Enter two digits for the day.
Press
Menu/Set
. (For example, enter 06 for 6th.)
5
Enter the time in 24-Hour format.
Press
Menu/Set
. (For example, enter 15:25 for 3:25 P.M.)
6
Press
Stop/Exit
.
The LCD now shows the date and time whenever the machine is in Fax mode.
Setting Tone or Pulse dialling mode
Your machine comes set for Tone dialling service (Multi-frequency).
If you have Pulse dialling service (rotary), you need to change the dialling mode.
1
Press
Menu/Set
,
0
,
4
.
2
Press ▲ or ▼ to select Pulse (or Tone).
Press
Menu/Set
.
3
Press
Stop/Exit
.
2 - 1 GETTING STARTED
Setting the Station ID
You should store your name or company name and fax number so they print on all fax pages you send.
It is important that you enter the fax number in the internationally standardized format, i.e. in accordance with the following strict sequence:
■
The “+” (plus) character (by pressing key)
■
Your Country Code (e.g. “44” for the United Kingdom, “41” for
Switzerland)
■
Your local area code minus any leading “0” (“9” in Spain)
■
A space
■
Your number on the local exchange, using spaces to aid readability as appropriate.
As an example, if the machine is installed in the United Kingdom and the same line is to be used for both fax and voice calls, and your national telephone number is 0161 444 5555, then you must set the fax and telephone number parts of your station ID as:
+44 161 444 5555.
1
Press
Menu/Set
,
0
,
3
.
2
Enter your fax number (up to 20 digits).
Press
Menu/Set
.
You cannot enter a hyphen in the fax number. To enter a space press once between numbers.
3
Use the dial pad to enter your name (up to 20 characters).
(See Entering Text on page B-14.)
Press
Menu/Set
.
4
Press
Stop/Exit
.
If the Station ID has already been programmed, the LCD will ask you to press
1
to make a change or
2
to exit without changing.
GETTING STARTED 2 - 2
Setting the Phone Line Type
If you are connecting the machine to a line that features a PBX or
ISDN to send and receive faxes, it is also necessary to change the
Phone Line Type accordingly by completing the following steps.
1
Press
Menu/Set
,
0
,
6
.
2
Press
▲
or
▼
to select PBX, ISDN (or Normal).
Press
Menu/Set
.
3
Press
Stop/Exit
.
PBX and TRANSFER
The machine is initially set to be connected with PSTN (Public
Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange.
Your machine can be connected to most types of PBX. The machine’s recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when the
Mute/R
key is pressed.
You can program a
Mute/R
key press as part of a number stored in a Speed-Dial location. When programming the
Speed-Dial number (
Menu/Set
,
2
,
3
,
1
) press
Mute/R
first (the screen displays ”!”), then enter the telephone number. If you do this, you do not need to press
Mute/R
each time before you dial
using a Speed-Dial location. (See Storing numbers for easy
dialling on page 5-1.) If you have not set the Phone Line Type
setting to PBX you cannot use any Speed-Dial numbers that have a
Mute/R
key press as part of the number.
2 - 3 GETTING STARTED
General Setup
Setting the Mode Timer
The machine has four temporary mode keys on the control panel:
PhotoCapture, Copy, Fax and Scan. You can change the number of seconds or minutes the machine takes after the last Copy, Scan or
PhotoCapture operation before it returns to Fax mode. If you select
Off
, the machine stays in the mode you used last.
1
Press
Menu/Set
,
1
,
1
.
2
Press
▲
or
▼
to select 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off.
Press
Menu/Set
.
3
Press
Stop/Exit
.
GETTING STARTED 2 - 4
Setting the Paper Type
To get the best print quality, set the machine for the type of paper you are using.
1
Press
Menu/Set
,
1
,
2
.
2
Press ▲ or ▼ to select Plain, Inkjet, Glossy or
Transparency
.
Press
Menu/Set
.
3
Press
Stop/Exit
.
The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet immediately to prevent smudging or paper jams.
Setting the Paper Size
You can use five sizes of paper for printing copies: Letter, Legal, A4,
A5, and 10 x 15 cm and three sizes for printing faxes: Letter, Legal and A4. When you change the type of paper you load in the machine, you will need to change the setting for Paper Size at the same time so your machine can fit an incoming fax on the page.
1
Press
Menu/Set
,
1
,
3
.
2
Press ▲ or ▼ to select Letter, Legal, A4, A5 or 10x15cm.
Press
Menu/Set
.
3
Press
Stop/Exit
.
2 - 5 GETTING STARTED
Setting the Ring Volume
You can turn the ring Off or you can select the ring volume level.
1
Press
Menu/Set
,
1
,
4
,
1
.
2
Press
▲
or
▼
to select Low, Med, High or Off.
Press
Menu/Set
.
3
Press
Stop/Exit
.
—OR—
You can adjust the ring volume when your machine is idle (not being used). In Fax mode , press or to adjust the volume level. Every time you press these keys, the machine will ring so you can hear the active setting as the LCD shows it. The volume changes with each key press. The new setting will stay until you change it again.
Setting the Beeper Volume
You can change the beeper volume. The default (factory) setting is
Low
. When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax.
1
Press
Menu/Set
,
1
,
4
,
2
.
2
Press
▲
or
▼ to select your option.
(Low, Med, High or Off)
Press
Menu/Set
.
3
Press
Stop/Exit
.
GETTING STARTED 2 - 6
Setting the Speaker Volume
You can adjust the speaker volume.
1
Press
Menu/Set
,
1
,
4
,
3
.
2
Press
▲
or
▼
to select Low, Med, High or Off.
Press
Menu/Set
.
3
Press
Stop/Exit
.
—OR—
In Fax mode , you can adjust the speaker volume by pressing
Speaker Phone
, and then selecting a speaker volume level.
Press or to adjust the volume level. The LCD shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.
■
You can adjust the speaker volume while you are listening to your OGM (Outgoing Message) and ICMs (Incoming
Messages).
■
If you turn Incoming Recording Monitor to OFF (
Menu/Set
,
2
,
7
,
3
) the Speaker for screening calls will be disabled and you won’t hear callers leaving messages. The volume for other operations can still be controlled using or .
2 - 7 GETTING STARTED
Turning on Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight
Savings Time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct day and time in the Date/Time setting.
1
Press
Menu/Set
,
1
,
5
.
2
Press ▲ or ▼ to select On (or Off).
Press
Menu/Set
.
3
Press
Stop/Exit
.
Setting the LCD Contrast
You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD from your position, try changing the contrast setting for improved viewing.
1
Press
Menu/Set
,
1
,
7
.
2
Press
▲
or
▼
to select Light or Dark.
Press
Menu/Set
.
3
Press
Stop/Exit
.
GETTING STARTED 2 - 8
3
Setup Send
How to enter Fax mode
Before sending faxes, make sure green. If not, press setting is Fax.
(
Fax
) is illuminated in
(
Fax
) to enter Fax mode. The default
How to dial
You can dial in any of the following ways.
Manual dialling
Press all of the digits of the phone or fax number.
3 - 1 SETUP SEND
Speed-Dialling
Press
Search/Speed Dial
,
#
, and then the two digit Speed-Dial
number. (See Storing Speed-Dial numbers on page 5-1.)
two-digit number
If the LCD shows Not Registered when you enter the
Speed-Dial number, a number has not been stored for it.
Search
You can search for names you have stored in the Speed-Dial memory. Press
Search/Speed Dial
and the navigation keys to
search. (See Storing Speed-Dial numbers on page 5-1.)
To search numerically or
To search alphabetically*
* To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.
Fax Redial
If you are sending a fax manually and the line is busy, press
Redial/Pause
, and then press
Mono Start
or
Colour Start
to try again. If you want to make a second call to the last number dialled, you can save time by pressing
Redial/Pause
and
Mono Start
or
Colour Start
.
Redial/Pause
only works if you dialled from the control panel.
If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals.
SETUP SEND 3 - 2
How to Fax
Colour fax transmission
Your machine can send a colour fax to machines that support this feature.
However, colour faxes cannot be stored in the memory. When you send a colour fax, the machine will send it in real time (even if Real
Time TX
is set to Off).
Delayed fax and Polling Transmit features are not available in colour.
Faxing from the ADF
Put the document face down in the ADF.
1
If it is not illuminated in green, press
2
Load your document.
3
Dial the fax number.
4
Press
Mono Start
or
Colour Start
.
The machine starts scanning the document.
(
Fax
).
To cancel, press Stop/Exit
.
If the memory is full, it will be sent in real time.
3 - 3 SETUP SEND
Faxing from the scanner glass
You can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to A4 size.
1
If it is not illuminated in green, press
2
Load your document on the scanner glass.
3
Dial the fax number.
(
Fax
).
Press
Mono Start
or
Colour Start
.
■
If you press
Mono Start
, the machine starts scanning the first page.
■
If you press
Colour Start
, the machine starts sending.
4
To send a single page, press
2
(or
Next Page?
press
Mono Start
again).
1.Yes 2.No(Dial)
The machine starts sending the document.
—OR—
To send more than one page, press
1
and go to Step 5.
5
Place the next page on the scanner glass.
Set Next Page
Then Press Set
Press
Menu/Set
.
The machine starts scanning. (Repeat Steps 4 and 5 for each additional page.)
To cancel, press Stop/Exit
.
■
If the memory is full and you are faxing a single page, it will be sent in real time.
■
You cannot send multiple pages for colour faxes.
SETUP SEND 3 - 4
Automatic transmission
This is the easiest way to send a fax.
1
If it is not illuminated in green, press
2
Load your document.
(
Fax
).
3
Dial the fax number you want to call. (See How to dial on page
4
Press
Mono Start
or
Colour Start
.
Manual transmission
Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax.
1
If it is not illuminated in green, press
2
Load your document.
(
Fax
).
3
Pick up the handset of the machine and listen for a dial tone.
—OR—
Press
Speaker Phone
and listen for a dial tone.
4
Dial the fax number you want to call.
5
When you hear the fax tone, press
Mono Start
or
Colour Start
.
6
If you picked up the handset, replace it.
Sending a fax at the end of a conversation
At the end of a conversation you can send a fax to the other party before you both hang up.
1
Ask the other party to wait for fax tones (beeps) and then to press Start or Send key before hanging up.
2
If it is not illuminated in green, press
3
Load your document.
4
Press
Mono Start
or
Colour Start
.
(
Fax
).
3 - 5 SETUP SEND
Basic sending operations
Sending faxes using multiple settings
When you send a fax you can choose any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission or real time transmission.
1
If it is not illuminated in green, press (
Fax
).
After each setting is accepted, the LCD will ask if you want to enter more settings:
2
Press
1
to select more settings. The
LCD will return to the Setup Send menu.
Next
1.Yes 2.No
—OR—
Press
2
if you have finished choosing settings and go to the next step.
Contrast
If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document.
Use Light to send a light document.
Use Dark to send a dark document.
1
If it is not illuminated in green, press
2
Load your document.
(
Fax
).
3
Press
Menu/Set
,
2
,
2
,
1
.
4
Press ▲ or ▼ to select Auto, Light or Dark.
Press
Menu/Set
.
SETUP SEND 3 - 6
Fax Resolution
You can use the
Fax Resolution
key to change the setting temporarily (for this fax only). In Fax mode , press
Fax Resolution
and ▲ or ▼ to select the setting you want, and then press
Menu/Set
.
—OR—
You can change the default setting:
1
If it is not illuminated in green, press
2
Load your document.
(
Fax
).
3
Press
Menu/Set
,
2
,
2
,
2
.
4
Press ▲ or ▼ to select the resolution you want.
Press
Menu/Set
.
You can choose four different resolution settings for monochrome faxes and two levels for colour.
Monochrome
Standard
Suitable for most typed documents.
Fine
Good for small print and transmits a little slower than
Standard resolution.
S.Fine
Photo
Good for small print or artwork and transmits slower than Fine resolution.
Use when the document has varying shades of grey or is a photograph. This has the slowest transmission time.
Colour
Standard
Suitable for most typed documents.
Fine
Use when the document is a photograph. The transmission time is slower than Standard resolution.
If you select S. Fine or Photo and then use the colour start key to send a fax, the machine will send the fax using the Fine setting.
3 - 7 SETUP SEND
Dual Access (Monochrome only)
You can dial a number, and begin scanning the fax into memory— even when the machine is sending from memory or receiving faxes.
The LCD shows the new job number and available memory.
Your machine normally uses Dual Access. However, to send a colour fax, the machine will send the document in real time
(even if Real Time TX is Off).
The number of pages you can scan into the memory will vary depending on the data that is printed on them.
If you get an Out of Memory message while scanning the first page of a fax, press
Stop/Exit
to cancel scanning. If you get an
Out of Memory
message while scanning a subsequent page, you can press
Mono Start
to send the pages scanned so far, or press
Stop/Exit
to cancel the operation.
SETUP SEND 3 - 8
Real Time Transmission
When you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon as the phone line is free, the machine will start dialling and sending.
If the memory becomes full, the machine will send the document in real time (even if Real Time TX is set to Off).
Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set
Real Time TX
to On for all documents or for the next fax only.
If you want to fax multiple pages from the scanner glass, Real Time
Transmission should be set to Off.
Sending in real time for all faxes
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
5
.
4
Press
▲ or ▼ to select On (or Off).
Press
Menu/Set
.
(
Fax
).
\
Sending in real time for the next fax only
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
5
.
4
Press
▲ or ▼ to select Next Fax Only.
Press
Menu/Set
.
5
Press
▲ or ▼ to select On (or Off).
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
(
Fax
).
■
In Real Time Transmission, the automatic redial feature does not work when using the scanner glass.
■
If you are sending a colour fax, the machine will send it in real time (even if Real Time TX is set to Off)
3 - 9 SETUP SEND
Checking job status
Check which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waiting.)
1
Press
Menu/Set
,
2
,
6
.
2
If you have more than one job waiting, press ▲ or ▼ to scroll through the list.
3
Press
Stop/Exit
.
Cancelling a fax in progress
If you want to cancel a fax, while the machine is scanning, dialling or sending it, press
Stop/Exit
.
Cancelling a waiting job
You can cancel a fax job that is stored and waiting in the memory.
1
Press
Menu/Set
,
2
,
6
.
Any jobs that are waiting will appear on the LCD.
2
If you have more than one job waiting, press ▲ or ▼ to select the job you want to cancel.
Press
Menu/Set
.
—OR—
If you only have one job waiting, go to Step 3.
3
Press
1
to cancel.
To cancel another job go to Step 2.
—OR—
Press
2
to exit without cancelling.
4
Press
Stop/Exit
.
SETUP SEND 3 - 10
Advanced sending operations
Broadcasting (Monochrome only)
Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialled numbers in the same broadcast.
Press
Menu/Set
between each of the numbers. Use
Search/Speed Dial
to help you choose the numbers easily. (To set
up Group dial numbers, see Setting up Groups for Broadcasting on page 5-3.)
After the broadcast is finished, a Broadcast Report will be printed to let you know the results.
1
If it is not illuminated in green, press
2
Load your document.
(
Fax
).
3
Enter a number using Speed-Dial, a Group number, Search or manual dialling using the dial pad.
(Example: Group number)
4
When the LCD displays the fax number or name of the other party, press
Menu/Set
.
You will be asked to enter the next number.
5
Enter the next number.
(Example: Speed-Dial number)
6
When the LCD displays the fax number or name of the other party, press
Menu/Set
.
7
After you have entered all the fax numbers, go to Step 8 to start the broadcast.
8
Press
Mono Start
.
3 - 11 SETUP SEND
■
If you did not use up any of the numbers for Groups, access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 130 different numbers.
■
The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use Dual Access and
Delayed fax.
■
Enter the long dialling sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited.
■
If the memory is full, press
Stop/Exit
to stop the job or if more than one page has been scanned, press
Mono Start
to send the portion that is in the memory.
To Stop a Broadcast In Progress
1
Press
Menu/Set
,
2
,
6
.
The LCD will display the fax number being dialled.
2
Press
Menu/Set
.
XXXXXXXX
The LCD will display:
3
Press
1
to Clear.
1.Clear 2.Exit
The LCD will then display the Broadcast job number and
1.Clear 2. Exit
.
4
To cancel the Broadcast, press
1
.
5
Press
Stop/Exit
.
Overseas Mode
If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the
Overseas Mode. After you send a fax using this feature, the feature will turn itself off.
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
7
.
4
Press
▲
or
▼
to select On (or Off).
Press
Menu/Set
.
(
Fax
).
SETUP SEND 3 - 12
Delayed Fax (Monochrome only)
During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the time of day you enter in Step 4.
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
3
.
4
Press
Menu/Set
to accept the displayed time.
(
Fax
).
Setup Send
3.Delayed Fax
—OR—
Enter the time you want the fax to be sent (in 24-hour format).
Press
Menu/Set
.
(For example, enter 19:45 for 7:45 PM.)
The number of pages you can scan into the memory depends on the amount of data that is printed on each page.
Delayed Batch Transmission
(Monochrome only)
Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
2
,
4
.
3
Press
▲
or
▼
to select On (or Off).
Press
Menu/Set
.
4
Press
Stop/Exit
.
(
Fax
).
Setup Send
4.Batch TX
3 - 13 SETUP SEND
Setup for Polled Transmit (Standard)
(Monochrome only)
Polled Transmit is when you set up the machine to wait with a document so another fax machine can retrieve it.
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
6
.
4
Press ▲ or ▼ to select Standard.
Press
Menu/Set
.
(
Fax
).
Setup for Polled Transmit with Secure Code
(Monochrome only)
When you choose Polled TX:Secure, anyone who polls the machine must enter the polling secure code.
1
If it is not illuminated in green, press
2
Load your document.
3
Press
Menu/Set
,
2
,
2
,
6
.
4
Press ▲ or ▼ to select Secure.
Press
Menu/Set
.
5
Enter a four-digit number.
Press
Menu/Set
.
(
Fax
).
The document will be stored in the machine’s memory and can be retrieved from any other fax machine until you delete the fax in memory by using the Cancelling a job menu setting.
(See Cancelling a waiting job on page 3-10.)
You can use Secure Polling only with another Brother fax machine.
SETUP SEND 3 - 14
Memory Security
Memory Security lets you prevent unauthorized access to the machine. While Memory Security is On the following operations are available:
■
Receiving faxes into memory (limited by memory capacity)
■
Fax Forwarding (If Fax Forwarding was already On)
■
Remote Retrieval (If Fax Storage was already On)
■
Recording incoming messages (if TAD mode was already On)
While Memory Security is On the following operations are NOT available:
■
Telephone (voice) operation with Speaker Phone
■
Sending faxes
■
Printing received faxes
■
Copying
■
PC printing
■
Scanning
■
PhotoCapture
You will not be able to continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled Delayed Faxes will be sent when you turn Memory Security On, so they won’t be lost.
If you have selected Fax Forwarding or Fax Storage
(
Menu/Set
,
2
,
5
,
1
) before you turn Memory Securit y On, then
Fax Forwarding and Remote Retrieval will continue to work.
To print the faxes in memory, turn Memory Security Off.
You cannot turn on Memory Security if PC-Fax Receive is on.
(See Turning off Remote Fax Options on page 6-4.)
3 - 15 SETUP SEND
Setting up the password
■
If you have already set the password, you will not need to set it again.
■
If you forget the password, please contact your Brother dealer or Brother for assistance.
1
Press
Menu/Set
,
2
,
0
,
1
.
2
Enter a 4-digit number for the password.
Press
Menu/Set
.
3
If the LCD shows Verify:, re-enter the password.
Press
Menu/Set
.
4
Press
Stop/Exit
.
Changing the Memory Security password
1
Press
Menu/Set
,
2
,
0
,
1
.
2
Press ▲ or ▼ to select Set Password.
Press
Menu/Set
.
3
Enter a 4-digit number for the current password.
Press
Menu/Set
.
4
Enter a 4-digit number for a new password.
Press
Menu/Set
.
5
If the LCD shows Verify:, re-enter the password.
Press
Menu/Set
.
6
Press
Stop/Exit
.
Turning Memory Security on
1
Press
Menu/Set
,
2
,
0
,
1
.
2
Press
▲
or
▼
to select Set Security.
Press
Menu/Set
.
3
Enter the registered 4-digit password.
Press
Menu/Set
.
The machine goes offline and the LCD shows Secure Mode.
SETUP SEND 3 - 16
Turning Memory Security off
1
Press
Menu/Set
.
2
Enter the registered 4-digit password.
Press
Menu/Set
.
Memory Security is automatically turned off.
If you enter the wrong Password, the LCD shows Wrong
Password
and stays offline. The machine will stay in Secure
Mode until the registered password is entered.
Faxing letter size documents from the scanner glass
When documents are letter size, you need to set Scan Glass Size to letter, if you do not, the side portion of the faxes will be missing.
1
Press
Menu/Set
,
2
,
2
,
0
.
2
Press
▲
or
▼
to select Letter (or A4).
Press
Menu/Set
.
3
Press
Stop/Exit
.
3 - 17 SETUP SEND
4
Setup Receive
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your machine. You can
LCD
Fax Only
(automatic receive)
Fax/Tel
(fax and telephone)
Manual
(manual receive)
(with BT Call Sign)
TAD:Msg Mgr
How it works
The machine automatically answers every call as a fax.
The machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring
(pseudo/double ring) for you to pick up the call.
You control the phone line and must answer every call yourself.
The built-in digital TAD answers voice calls and automatically receives faxes.
When to use it
For dedicated fax lines.
Use this mode if you expect to receive lots of fax messages and few telephone calls. You cannot have an answering machine on the same line, even if it is on a separate socket/phone socket on the same line. You cannot use the telephone company’s Voice Mail in this mode.
Use this mode if you do not receive many fax messages, have an external TAD connected to the machine, use BT Call Sign, or if you are using a computer modem on the same phone line.
If you answer and hear fax tones, wait until the machine takes over the call, then hang up.
Use this mode to record voice messages in the
machine’s memory. (For details, see TAD mode on page 7-1.)
ON
SETUP RECEIVE 4 - 1
To select or change your Receive Mode
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
0
,
1
.
3
Press ▲ or ▼ to select Fax Only,
Fax/Tel
, or Manual.
Press
Menu/Set
.
4
Press
Stop/Exit
.
(
Fax
).
Initial Setup
1.Receive Mode
Current Receive Mode
Fax
: Fax Only
F/T
: Fax/Tel
Mnl
: Manual
TAD
: Msg Mgr
Press and hold until it lights.
If the TAD Mode is On, it overrides your Receive Mode setting. The screen shows TAD:Msg Mgr
OFF
If the TAD Mode is Off, the Receive
Mode returns to your own setting.
4 - 2 SETUP RECEIVE
Setting the Ring Delay
The Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Msg Mgr modes. If you have extension phones on the same line as the machine or subscribe to the telephone company’s BT Call Sign service, keep the Ring
Delay setting of 4.
(See Fax Detect on page 4-6 and Operation from extension
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
1
.
3
Press ▲ or ▼ to select Ring Delay.
(
Fax
).
Press
Menu/Set
.
4
Press ▲ or ▼ to select how many
Ring Delay
Ring Delay times the line rings before the machine answers (00-04 UK only)
(01-04 Ireland only).
Press
Menu/Set
.
(If you select 00, the line won’t ring at all.)
5
Press
Stop/Exit
.
Toll Saver must be Off to use the Ring Delay setting.
(See Setting Toll Saver (TAD mode) on page 4-4.)
SETUP RECEIVE 4 - 3
Setting Toll Saver (TAD mode)
When you set the toll saver feature, the machine answers after four rings if you do not have voice or fax messages and after two rings if you do have voice or fax messages. This way, when you call the machine for remote retrieval and let it ring three times, you know you have no messages and can hang up to avoid a toll charge.
■
When Toll Saver is On, it overrides your Ring Delay setting.
(See Setting the Ring Delay on page 4-3.)
■
The Toll Saver feature is available only when the TAD is set to On.
■
If you are using BT Call Sign, do NOT use the Toll Saver feature.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
1
.
3
Press ▲ or ▼ to select Toll Saver.
Press
Menu/Set
.
4
Press ▲ or ▼ to select On (or Off).
Press
Menu/Set
.
5
Press
Stop/Exit
.
(
Fax
).
Ring Delay
Toll Saver
4 - 4 SETUP RECEIVE
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the machine prints the fax.)
This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the
machine. (See For Fax/Tel mode only on page A-3.)
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
2
.
(
Fax
).
3
Press ▲ or ▼ to select how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds).
Press
Menu/Set
.
4
Press
Stop/Exit
.
Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
Setting the Fax/Tel Announcement
For the Fax/Tel receive mode, you can set up the machine to play an outgoing announcement for callers when no one is there to answer
calls. (See Record Fax/Tel Outgoing Announcement (F/T OGM) on page 7-7.)
SETUP RECEIVE 4 - 5
Fax Detect
When you use this feature, you don’t have to press
Mono Start
or
Colour Start
, or the Fax Receive Code
51
when you answer a fax call. Selecting On allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear
‘chirps’ through the handset of an extension phone connected to another phone socket, just replace the handset and your machine will do the rest. Selecting Semi lets the machine receive the fax only if you’ve answered it at the machine.
■
If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the Fax Receive Code
51
.
■
If you send faxes from a computer on the same phone line and the machine intercepts them, set Fax Detect to Off.
■
Selecting Off means you’ll have to activate the machine yourself by pressing
Mono Start
or
Colour Start
on the machine
—OR—
Press
51
on the external or extension phone if you are not
at your machine. (See Operation from extension telephones on page A-2.)
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
3
.
3
Use
▲
or
▼
to select On, Semi or Off.
Press
Menu/Set
.
4
Press
Stop/Exit
.
(
Fax
).
4 - 6 SETUP RECEIVE
Printing a reduced incoming fax
(Auto Reduction)
If you choose On, the machine automatically reduces an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the document and your Paper Size setting (
Menu/Set
,
1
,
3
).
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
5
.
3
Use
▲
or
▼
to select On (or Off).
Press
Menu/Set
.
4
Press
Stop/Exit
.
(
Fax
).
Setup Receive
5.Auto Reduction
■
Turn on this setting if you receive faxes that are split onto two pages. However, if the document is too long the machine may still print it on two pages.
■
If left and right margins are cut off, turn on this setting.
Receiving a fax at the end of a conversation
At the end of a conversation you can ask the other party to fax you information before you both hang up.
1
Ask the other party to place the document in their machine and to press Start or Send key.
2
When you hear the other machine’s CNG tones (beeps), press
Mono Start
or
Colour Start
.
3
If you picked up the handset, replace it.
SETUP RECEIVE 4 - 7
Printing a fax from the memory
If you have selected Fax Storage (
Menu/Set
,
2
,
5
,
1
), you can still
print a fax from the memory when you are at your machine. (See
Setting Fax Storage on page 6-2.)
1
Press
Menu/Set
,
2
,
5
,
3
.
2
Press
Mono Start
.
Reception into memory
(Monochrome only)
As soon as the paper tray becomes empty during fax reception, the screen will display No Paper Fed; please put some paper in the
paper tray. (See How to load paper, envelopes and post cards on page 1-14.)
If the Memory Receive is On at this time...
The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming faxes will also be stored into memory until the memory is full, following this no further incoming fax calls will be automatically answered. To print all data put fresh paper in the paper tray and press
Mono Start
or
Colour Start
.
If the Memory Receive is Off at this time...
The current fax reception will continue, with the remaining page(s) being stored in memory, subject to available memory. Subsequent incoming fax calls will not be automatically answered until fresh paper is put in the paper tray. To print the last fax received, put paper in the paper tray and press
Mono Start
or
Colour Start
.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
6
.
3
Use ▲ or ▼ to select On (or Off).
Press
Menu/Set
.
4
Press
Stop/Exit
.
(
Fax
).
4 - 8 SETUP RECEIVE
Polling
Polling is the process of retrieving faxes from another fax machine.
You can use your machine to ‘poll’ other machines, or you can have someone poll your machine.
Everyone who is involved in Polling needs to set up their fax machines for Polling. When someone polls your machine to receive a fax, they pay for the call. If you poll someone’s fax machine to receive a fax, you pay for the call.
Some fax machines do not respond to the Polling feature.
Secure Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling.
You can use Secure Polling only with another Brother fax machine.
Anyone who polls to receive a fax must enter the polling secure code.
Setup for Polling Receive (Standard)
Polling Receive is when you call another fax machine to receive a fax from it.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
7
.
3
Press ▲ or ▼ to select Standard.
Press
Menu/Set
.
4
Enter the fax number you are polling.
Press
Mono Start
or
Colour Start
.
(
Fax
).
SETUP RECEIVE 4 - 9
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the other party.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
7
.
3
Press
▲
or
▼
to select Secure.
Press
Menu/Set
.
4
Enter a four-digit secure code.
(
Fax
).
This is the same as the security code of the fax machine you are polling.
Press
Menu/Set
.
5
Enter the fax number you are polling.
6
Press
Mono Start
or
Colour Start
.
Setup Delayed Polling Receive
You can set the machine to begin Polling Receive at a later time.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
7
.
3
Press
▲
or
▼
to select Timer.
(
Fax
).
Press
Menu/Set
.
4
Enter the time (in 24-hour format) you want to begin polling.
For example, enter 21:45 for 9:45 PM.
Press
Menu/Set
.
5
Enter the fax number you are polling.
Press
Mono Start
or
Colour Start
.
The machine makes the polling call at the time you entered.
You can set up only one Delayed Polling.
4 - 10 SETUP RECEIVE
Sequential Polling
The machine can request documents from several fax machine in a single operation. You just specify several destinations in Step 5.
Afterwards, a Sequential Polling Report will be printed.
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
7
.
(
Fax
).
3
Press ▲ or ▼ to choose Standard, Secure or Timer.
Press
Menu/Set
when the screen displays the setting you want.
4
If you selected Standard, go to Step 5.
■
If you selected Secure, enter a four-digit number and press
Menu/Set
, and then go to Step 5.
■
If you selected Timer, enter the time (in 24-hour format) you want to begin polling and press
Menu/Set
, and then go to
Step 5.
5
Specify the destination fax machines, which you wish to poll by
Speed-Dial, Search, a Group (see Setting up Groups for
Broadcasting on page 5-3) or the dial pad. You must press
Menu/Set
between each location.
6
Press
Mono Start
or
Colour Start
.
The machine polls each number or group in turn for a document.
Press
Stop/Exit
while the machine is dialling to cancel the polling process.
To cancel all sequential polling receive jobs, press
Menu/Set
,
2
,
6
. (See Cancelling a waiting job on page 3-10.)
SETUP RECEIVE 4 - 11
5
Quick-Dial numbers and dialling options
Storing numbers for easy dialling
You can set up your machine to do following types of easy dialling:
Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.
If you lose electrical power, the quick-dial numbers that are in the memory will not be lost.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (
Search/Speed Dial
,
#
, the two-digit number, and
Mono Start
or
Colour Start
). The machine can store
80 Speed-Dial numbers.
1
Press
Menu/Set
,
2
,
3
,
1
.
2
Use the dial pad to enter a two-digit Speed-Dial location number
(01-80).
(For example, press
05
.)
Press
Menu/Set
.
3
Enter the phone or fax number (up to 20 digits).
Press
Menu/Set
.
4
Use the dial pad to enter the name (up to 15 characters).
Press
Menu/Set
.
(You can use the
chart on page B-14 to help you enter letters.)
—OR—
Press
Menu/Set
to store the number without a name.
5
Go to Step 2 to store another Speed-Dial number.
—OR—
Press
Stop/Exit
.
5 - 1 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name that has been stored there
(or number) and will ask you to do one of the following:
1
Press
1
to change the stored number.
05:Mike
1.Change 2.Exit
—OR—
Press
2
to exit without making a change.
How to change the stored number or name:
■
If you want to change a character, use or to position the cursor under the character you want to change, and then type over it.
■
If you want to erase the whole number or whole name, press
Stop/Exit
when the cursor is under the first digit or letter.
The characters above and to the right of the cursor will be deleted.
2
Enter a new number.
Press
Menu/Set
.
3
Follow the directions beginning at Step 4 in Storing Speed-Dial
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 2
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by pressing only a few keys (
Search/Speed Dial
,
#
, the two-digit number, and
Mono Start
). First, you’ll need to store each fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a
Speed-Dial number. You can have up to six Groups, or you can assign up to 79 numbers to one large Group.
(See Storing Speed-Dial numbers on page 5-1 and Broadcasting
(Monochrome only) on page 3-11.)
1
Press
Menu/Set
,
2
,
3
,
2
.
Set Quick-Dial
2.Setup Groups
2
Use the dial pad to enter the two-digit Speed-Dial number where you want to store the Group.
Setup Groups
Speed-Dial? #
Press
Menu/Set
.
(For example, press
07
and
Menu/Set
.)
3
Use the dial pad to enter the Group
Setup Groups number (1 to 6).
Setup Group:G01
Press
Menu/Set
.
(For example, press
1
for Group 1.)
The Group number must be between 1 and 6.
4
To include Speed-Dial numbers in the Group, press them as follows:
Setup Groups
G01:#05#09
For example, for Speed-Dial numbers 05 and 09. Press
Search/Speed Dial
,
05
,
Search/Speed Dial
,
09
. The LCD shows: #05#09.
5
Press
Menu/Set
to accept the Speed-Dial numbers for this
Group.
5 - 3 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
6
Use the dial pad and the chart on page B-14 to enter a name for
the Group.
Press
Menu/Set
.
(For example, type NEW CLIENTS).
7
Press
Stop/Exit
.
You can print a list of all the Speed-Dial numbers. Group numbers will be marked in the GROUP column.
(See Printing reports on page 8-3.)
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 4
Dialling options
For information on how to dial, see How to dial on page 3-1.
Access codes and credit card numbers
Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers and credit card numbers as
Speed-Dial numbers. You can store these long dialling sequences by dividing them and setting them up as separate Speed-Dial numbers in any combination. You can even include manual dialling using the dial
pad. (See Storing Speed-Dial numbers on page 5-1.)
For example, perhaps you have stored ‘555’ on Speed-Dial #03 and
‘7000’ on Speed-Dial #02. If you press
Search/Speed Dial
,
#03
,
Search/Speed Dial
,
#02
, and
Mono Start
or
Colour Start
, you will dial ‘555-7000’.
To temporarily change a number, you can substitute part of the number with manual dialling using the dial pad.
For example, to change the number to 555-7001 you could press
Search/Speed Dial
,
#03
and then press
7001
using the dialling pad.
If you must wait for another dial tone or signal at any point in the dialling sequence, store a pause in the number by pressing
Redial/Pause
. Each key press adds a 3.5-second delay.
5 - 5 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Pause
Press
Redial/Pause
to insert a 3.5-second pause between numbers. If you are dialling overseas, you can press
Redial/Pause
as many times as needed to increase the length of the pause.
Tone or Pulse
If you have a Pulse dialling service, but need to send Tone signals
(for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals.
1
Lift the handset.
2
Press
#
on the machine’s control panel. Any digits dialled after this will send tone signals.
When you hang up, the machine will return to the Pulse dialling service.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 6
Telephone (voice) operation
You can use the machine to make voice telephone calls by dialling manually or by using Search or Speed-Dial memory. You can use the handset or
Speaker Phone
to make and receive calls.
When you dial a Quick-Dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve stored.
How to dial
Making a telephone call
1
Pick up the handset.
—OR—
Press
Speaker Phone
.
2
When you hear a dial tone, dial the number using the dial pad,
Speed-Dial and Search.
3
If you pressed
Speaker Phone
, speak clearly toward the microphone .
4
To hang up, replace the handset.
—OR—
Press
Speaker Phone
.
5 - 7 QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Answering calls with the Speaker Phone
When the machine rings, instead of lifting the handset, press
Speaker Phone
. Speak clearly, toward the microphone . To end the call, press
Speaker Phone
.
If you have a bad telephone line connection, the other party might hear your voice echoed during the call. Hang up and try the call again—OR—Pick up the handset.
Mute
1
Press
Mute/R
to put a call on Hold.
2
You can replace the handset without disconnecting the call.
Pick up the machine handset or press
Speaker Phone
to release the call from Hold. Picking up an extension handset will not release the call from Hold.
QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 8
6
Remote Fax Options
(Monochrome only)
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you’ve programmed and forward the fax message.
1
Press
Menu/Set
,
2
,
5
,
1
.
2
Press ▲ or ▼ to select Fax Forward.
Press
Menu/Set
.
The LCD will ask you to enter the fax number to which faxes will be forwarded.
3
Enter the forwarding number (up to 20 digits).
Press
Menu/Set
.
4
Press
▲ or
▼ to select Backup
Print:On
or Backup Print:Off.
Fax Forward
Backup Print:On
Press
Menu/Set
.
■
If you select Backup Print:On, the machine will also print the fax at your machine so you will have a copy. This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. The machine can store faxes up to 24 hours if there is a power failure.
■
If Fax forwarding is turned on your machine can not receive a colour fax unless the sending machine converts it to monochrome.
5
Press
Stop/Exit
.
6 - 1 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands.
1
Press
Menu/Set
,
2
,
5
,
1
.
2
Press
▲
or
▼
to select Fax Storage.
Press
Menu/Set
.
3
Press
Stop/Exit
.
■
If you have set Fax Storage, a backup copy of the received fax will automatically be printed at the machine.
■
If Fax Storage is turned on your machine can not receive a colour fax unless the sending machine converts it to monochrome.
Setting PC Fax Receive
If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes.
Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in its memory. The
LCD will show the number of stored faxes received, for example:
PC-FAX Msg:001
When you start your PC and the PC-FAX Receiving software runs, your machine transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you must have the PC-FAX
Receiving software running on your PC. (For details, see PC-FAX receiving in the Software User’s Guide on the CD-ROM.)
If you select
Backup Print:On the machine will also print the fax.
1
Press
Menu/Set
,
2
,
5
,
1
.
2
Press ▲ or ▼ to select PC Fax Receive.
Press
Menu/Set
.
3
Press ▲ or ▼ to select your PC you want to receive to.
Press
Menu/Set
.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 2
4
Press
▲
or
▼ to select Backup
Print:On or Backup Print:Off
PC Fax Receive
Backup Print:On
Press
Menu/Set
.
5
Press
Stop/Exit
.
■
PC Fax Receive is not supported in the Mac OS
®
.
■
In the event of a power failure, the machine will store your faxes in the memory for up to 24 hours. However, if you select Backup Print:On, the machine will print the fax, so you will have a copy if there is a power failure before it is sent to the PC.
■
Before you can set up PC Fax Receive you must install the
MFL-Pro Suite software on your PC. Make sure your PC is connected and turned on. (For details, see Brother PC-FAX
software on page 6-1 in Software User’s Guide on the
CD-ROM.)
■
If you get an error message and the machine cannot print the faxes in memory, you can use this setting to transfer your
faxes to your PC. (For details, see Error messages on page
■
When PC Fax Receive is turned on only monochrome faxes can be received into the memory and sent to the PC. Colour faxes will be received in real time and printed in colour.
Changing your PC
1
Press
Menu/Set
,
2
,
5
,
1
.
2
Press
▲
or
▼
to select PC Fax Receive.
Press
Menu/Set
.
3
To change your PC, press
1
.
4
Press
▲
or
▼
to select your PC you want to receive.
xxxxxx
1.Change 2.Exit
Press
Menu/Set
.
5
Press ▲ or ▼ to select Backup
Print:On or Backup Print:Off
Press
Menu/Set
.
6
Press
Stop/Exit
.
PC Fax Receive
Backup Print:On
Make sure that you run PC Fax Receiving. (See Running
PC-Fax receiving software on your PC in the Software User’s
Guide.)
6 - 3 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Turning off Remote Fax Options
1
Press
Menu/Set
,
2
,
5
,
1
.
2
Press ▲ or ▼ to select Off.
Press
Menu/Set
.
If you set the remote fax options to Off and received faxes are left in your machine’s memory, further LCD messages appear after Step 3.
(See Changing Remote Fax Options)
3
Press
Stop/Exit
.
Changing Remote Fax Options
If received faxes are left in your machine’s memory when you change from
PC Fax Receive to another remote fax option (Fax Forward or Fax
Storage)
, the LCD will ask you the following message:
Erase All Doc?
1.Yes 2.No
—OR—
Print All Fax?
1.Yes 2.No
■
If you press
1
, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again.
■
If you press
2
, faxes in the memory will not be erased or printed and the setting will be unchanged.
If received faxes are left in the machine’s memory when you change to PC
Fax Receive from another remote fax option (Fax Forward or Fax
Storage
), the LCD will ask you the following message:
Send Fax to PC?
1.Yes 2.No
■
If you press 1, faxes in the memory will be sent to your PC before the setting changes.
■
If you press
2
, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 4
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval features when you are away from your machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (--).
1
Press
Menu/Set
,
2
,
5
,
2
.
2
Enter a three-digit code using numbers
0
-
9, #
.
Press
Menu/Set
. (The preset ‘ ’ cannot be changed.)
(
Do not use the same code used for your Fax Receive Code
51
) or Telephone Answer Code (
# 51
).
(See Operation from extension telephones on page A-2.)
3
Press
Stop/Exit
.
You can change your code at any time by entering a new one.
If you want to make your code inactive, press
Stop/Exit
in Step
2 to restore the inactive setting (--).
6 - 5 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Remote Retrieval
You can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages.
Using your Remote Access Code
1
Dial your fax number from a telephone or another fax machine using touch tone.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ).
3
The machine signals if it has received messages:
1 long beep
—
Fax messages
2 long beeps
—
Voice messages
3 long beeps
—
Fax & Voice messages
No beeps
—
No messages
4
The machine gives two short beeps to tell you to enter a command. The machine will hang up if you wait longer than 30 seconds to enter a command. The machine will beep three times, if you enter an invalid command.
5
Press
9 0
to reset the machine when you’ve finished.
6
Hang up.
If your machine is set to Manual mode and you want to use the remote retrieval features, you can access your machine by waiting about 2 minutes after it starts ringing, and then entering the Remote Access Code within 30 seconds.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 6
Remote commands
Follow the commands below to access features when you are away from the machine. When you call the machine and enter your
Remote Access Code (3 digits followed by ), the system will give two short beeps and you must enter a remote command.
Remote commands
91
93
Playing Voice Messages
1 Repeat or
Skip Backward
2 Skip Forward
9 STOP Playing
Erase all ICM
Operation details
After one long beep, the machine plays the
ICM.
Press 1 while listening to an ICM to repeat it.
If you press 1 before a message, you will hear the previous message.
While playing the ICM, you can skip to the next message.
Stop playing the ICM.
If you hear one long beep, the erase is accepted. If you hear three short beeps, you cannot erase because all voice messages have not been played, or there are no voice message to erase.
* This code erases all recorded messages, not one at a time.
94 Play and Record OGM in
Memory
1 Play 1 TAD Message
2 F/T Message
The machine plays the selected OGM. You can stop playing OGMs by pressing 9.
2 Record 1 TAD Message After one long beep, you can record the
2 F/T Message selected OGM. You will hear the message played once. You can stop recording the message by pressing 9.
6 - 7 REMOTE FAX OPTIONS (MONOCHROME ONLY)
Remote commands
95 Change the Fax Forwarding or Fax Storage settings
1 OFF
2 Fax Forwarding
4 Fax Forwarding number
6 Fax Storage
Operation details
You can select Off after you have retrieved or erased all your messages.
If you hear one long beep, the change has been accepted. If you hear three short beeps, you cannot change it because the conditions have not been met (for example, registering a
Fax Forwarding number). You can register your Fax Forwarding number by entering 4.
(See Changing your Fax Forwarding number on page 6-9.) Once you have registered the
number, Fax Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes
3 Erase faxes from the memory
Enter the number of a remote fax machine to receive stored fax message(s). (See page
If you hear one long beep, fax messages have been erased from the memory.
97
Check the receiving status You can check whether your machine has
1 Document
2 Voice received any fax or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps.
98 Change the Receive Mode
If you hear one long beep, your change has
1 TAD been accepted.
2 Fax/Tel
3 Fax Only
90 Exit
Pressing 9 0 will allow you to exit Remote
Retrieval. Wait for the long beep, then replace the handset.
REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 8
Retrieving fax messages
You can call your machine from any touch tone phone and have your fax messages sent to a machine.
1
Dial your machine.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long beep, you have messages.
3
As soon as you hear two short beeps, use the dial pad to press
9 6 2
.
4
Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want your fax messages sent to followed by
##
(up to 20 digits).
You cannot use and
#
as dial numbers. However, press
#
if you want to store a pause.
5
Hang up after you hear your machine beep. Your machine will call the other machine, which will then print your fax messages.
Changing your Fax Forwarding number
You can change the default setting of your fax forwarding number from another telephone or fax machine using touch tone.
1
Dial your fax number.
2
When your machine answers, immediately enter your Remote
Access Code (3 digits followed by ). If you hear one long beep, you have messages.
3
When you hear two short beeps, use the dial pad to press
9 5 4
.
4
Wait for the long beep, and then use the dial pad to enter the new number of the remote fax machine where you want your fax messages forwarded followed by
##
(up to 20 digits).
You cannot use and
#
as dial numbers. However, press
#
if you want to store a pause.
5
Hang up after you hear your machine beep.
6 - 9 REMOTE FAX OPTIONS (MONOCHROME ONLY)
7
TAD (Telephone Answering
Device)
TAD mode
TAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, the maximum number of messages the machine can store depends on how long each message is. The machine has a total of 29 minutes recording memory available, meaning that the shorter each message is, the more messages it can store. You can pre-set how much recording
memory each message uses (see Setting Maximum Time for
incoming messages on page 7-6).
Setting up the TAD
You must set up the TAD in the following order:
1
Record TAD Outgoing Message (Msg Ctr OGM).
(See Recording TAD Outgoing Message on page 7-2.)
2
Press and hold until it lights to activate the TAD mode.
(See Activating TAD mode on page 7-3 and Message indicator on page 7-3.)
TAD (TELEPHONE ANSWERING DEVICE) 7 - 1
Recording TAD Outgoing Message
Recording the TAD Outgoing Message (TAD Message) is the first step you need to follow before you can turn on the TAD. Make sure your OGM is less than 20 seconds long.
1
Press
Menu/Set
,
2
,
7
,
1
.
The LCD prompts you to choose an OGM.
2
Press
▲
or
▼
to select TAD Message (or F/T Message).
Press
Menu/Set
.
This is the only setting you can select if you want to turn on the TAD.
3
Press ▲ or ▼ to select Record MSG.
Press
Menu/Set
.
4
Pick up the handset to record a message.
For example: Hello. We are unable to take your call at this time.
Please leave a message after the signal.
5
Replace the handset.
The TAD will play your OGM.
6
Press
Stop/Exit
.
Listening to Outgoing Message (OGM)
1
Press
Menu/Set
,
2
,
7
,
1
.
2
Press ▲ or ▼ to select TAD Message (or F/T Message).
Press
Menu/Set
.
3
Press ▲ or ▼ to select Play MSG.
Press
Menu/Set
.
Adjust the volume by pressing Volume or .
4
Press
Stop/Exit
.
7 - 2 TAD (TELEPHONE ANSWERING DEVICE)
Erasing Outgoing Message (OGM)
1
Press
Menu/Set
,
2
,
7
,
1
.
2
Press ▲ or ▼ to select TAD Message (or F/T Message).
Press
Menu/Set
.
3
Press ▲ or ▼ to select Erase MSG.
Press
Menu/Set
.
4
Press
1
to erase the OGM.
—OR—
Press
2
to exit without erasing.
5
Press
Stop/Exit
.
Activating TAD mode
Press and hold until it lights and the
LCD shows. When light is out, the
TAD is OFF.
(See Setting up the TAD on page 7-1.)
Message indicator
TAD:Msg Mgr
The light flashes when you have new voice messages waiting for your review.
The LCD displays the total number of voice and fax messages stored in the
TAD memory.
Voice:03 Fax:00
Fax messages will be stored only when Fax Storage is turned on (
Menu/Set
,
2
,
5
,
1
).
TAD (TELEPHONE ANSWERING DEVICE) 7 - 3
Playing voice messages
Follow the steps below to listen to voice messages:
1
Press
Play/Record
.
Adjust the Volume by pressing or .
All messages are played in the order they were recorded. The
LCD shows the number of the current message, and the total number of messages.
During playback, the LCD shows the time and date the message was recorded.
2
Press (RWD) at the end of the message to repeat a message. Press
#
(FWD) to skip to the next message. You can
#
repeatedly until you reach the message you want to play.
3
Press
Stop/Exit
.
Printing a fax message
Once you print a new fax message stored in memory, it is erased from the memory automatically.
1
Press
Play/Record
.
After two seconds, the fax machine begins to play voice messages.
2
If the Fax Storage is on and there are fax messages in memory, the LCD shows:
3
To print the faxes, press
1
.
Print Fax?
1.Yes 2.No
—OR—
Press
2
to exit without printing.
7 - 4 TAD (TELEPHONE ANSWERING DEVICE)
Erasing incoming messages
You can erase voice messages individually, or all at once.
To erase voice messages individually
1
Press
Play/Record
.
The machine sounds a two-second beep and begins message playback. Each message is preceded by one long beep, and followed by two short beeps.
2
To erase a specific message, press
Erase
immediately after the two short beeps, or while the message is
Erase this Msg.?
1.Yes 2.No
playing.
3
Press
1
to erase the message.
—OR—
Press
2
to cancel.
4
Press
Stop/Exit
.
To erase messages all at once
1
Press
Erase
.
2
Press
▲
or
▼
to select erasing all voice messages (Erase All
Select
▲▼
& Set
Erase All Voice?
Voice?
), all document messages (Erase All Doc?), or all voice and fax messages (Erase All Msg.?).
Press
Menu/Set
.
3
Press
1
to erase.
—OR—
Press
2
to cancel.
4
Press
Stop/Exit
.
TAD (TELEPHONE ANSWERING DEVICE) 7 - 5
Setting Maximum Time for incoming messages
Your machine comes set to receive voice messages up to 30 seconds long. You can change this setting to 60, 120 or 180 seconds.
1
Press
Menu/Set
,
2
,
7
,
2
.
2
Press
▲
or
▼
to select the maximum time setting for incoming messages (30, 60, 120 or 180 seconds).
Press
Menu/Set
.
3
Press
Stop/Exit
.
Setting Toll Saver
See Setting Toll Saver (TAD mode) on page 4-4.
ICM Recording Monitor
This feature lets you turn the speaker volume for voice messages On or Off. When you turn the monitor Off, you will not hear messages as they come in.
1
Press
Menu/Set
,
2
,
7
,
3
.
2
Use
▲
or
▼
to select Off (or On).
Press
Menu/Set
.
3
Press
Stop/Exit
.
7 - 6 TAD (TELEPHONE ANSWERING DEVICE)
Recording a conversation
If you are using the handset, you can record a telephone conversation by pressing
Play/Record
during the conversation.
Your recording can be as long as the Incoming Message Maximum
Time. The other party will hear an intermittent beep while recording.
To stop recording, press
Stop/Exit
.
Record Fax/Tel Outgoing Announcement
(F/T OGM)
This is the announcement played by your Brother machine (not an external TAD) when someone calls and your machine is set to
Fax/Tel receive mode. Although callers hear your announcement,
they cannot leave a message. By choosing F/T Message (not TAD
Message
) you can record the announcement using the same steps
as for the TAD outgoing message. (See Recording TAD Outgoing
Message on page 7-2.) You can also listen to and erase the F/T
Message the same way, by choosing F/T Message (not TAD
Message
). (See Listening to Outgoing Message (OGM) on page 7-2
and Erasing Outgoing Message (OGM) on page 7-3.)
If you need to review the steps for setting up the Fax/Tel receive mode, see Chapter 4.
TAD (TELEPHONE ANSWERING DEVICE) 7 - 7
8
Printing reports
Fax settings and activity
You need to set up the Transmission Verification Report and Journal
Period in the menu table.
Press
Menu/Set
,
2
,
4
,
1
.
—OR—
Press
Menu/Set
,
2
,
4
,
2
.
Customizing the Transmission Verification
Report
You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select On or
On+Image
, the report will print for every fax you send.
If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Selecting
On+Image
or Off+Image will print a section of the fax’s first page on the report to help you remember.
When the Verification Report is turned Off or Off+Image, the
Report will only print if there is a transmission error, with NG in the RESULT column.
1
Press
Menu/Set
,
2
,
4
,
1
.
2
Press
▲
or
▼
to select Off+Image, On, On+Image or Off.
Press
Menu/Set
.
3
Press
Stop/Exit
.
8 - 1 PRINTING REPORTS
Setting the Journal Period
You can set the machine to print a journal at specific intervals (every
50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can print the report by following the steps on the next page.
The default setting is Every 50 Faxes.
1
Press
Menu/Set
,
2
,
4
,
2
.
2
Press
▲
or
▼
to choose an interval.
Press
Menu/Set
.
Report Setting
2.Journal Period
(If you choose 7 days, the LCD will ask you to choose a day on which to begin the 7-day countdown.)
3
Enter the time to begin printing in 24-hour format.
Press
Menu/Set
.
(For example: enter 19:45 for 7:45 PM.)
4
Press
Stop/Exit
.
If you select 6, 12, 24 hours, 2 or 7 days, the machine will print the report at the selected time and then erase all jobs from its memory. If the machine’s memory becomes full with 200 jobs before the time you selected has passed, the machine will print the Journal early and then erase all jobs from memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from memory.
If you select Every 50 Faxes, the machine will print the
Journal when the machine has stored 50 jobs.
PRINTING REPORTS 8 - 2
Printing reports
Following reports are available:
1.XMIT Verify
2.Help List
3.Quick-Dial
4.Fax Journal
5.User Settings
6.Network Config
Prints a Transmission Verification Report for your last transmission.
Prints the Help List so you can see at-a-glance how to quickly program your machine.
Lists names and numbers stored in the
Speed-Dial memory, in numerical order.
Lists information about the last incoming and outgoing faxes.
(TX means Transmit.) (RX means Receive.)
Lists your settings.
Lists your Network settings.
How to print a report
1
Press
Menu/Set
,
6
.
2
Press ▲ or ▼ to select the report you want.
Press
Menu/Set
.
—OR—
Enter the number of the report you want to print.
For example, press
2
to print the Help List.
3
Press
Mono Start
.
8 - 3 PRINTING REPORTS
9
Making copies
Using the machine as a copier
You can use your machine as a copier, making up to 99 copies at a time.
Enter Copy mode
Before making copies, make sure that (
Copy
) is illuminated in green. If it is not, press (
Copy
) to enter Copy mode. The default setting is Fax. You can change the number of seconds or
minutes that the machine stays in Copy mode. (See Setting the
The LCD shows the default copy setting
Copy Ratio Quality No of Copies
MAKING COPIES 9 - 1
Making a single copy
1
Press ) to illuminate it in green.
2
Load your document.
(See Load documents on page 1-6.)
3
Press
Mono Start
or
Colour Start
.
To stop copying, press
Stop/Exit
.
Making multiple copies
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Mono Start
or
Colour Start
.
To sort the copies, press the
Copy Options
the Copy Options key on page 9-3.)
Stop copying
To stop copying, press
Stop/Exit
.
9 - 2 MAKING COPIES
Using the Copy Options key
When you want to quickly change the copy settings temporarily for the next copy, use the
Copy Options
key. You can use different combinations.
Copy Options key
The machine returns to its default settings after 60 seconds, or
if the Mode Timer returns the machine to Fax mode. (See
Setting the Mode Timer on page 2-4.)
You can save the copy settings you use most often by setting
them as default. (See Changing the default copy settings on page 9-13.)
MAKING COPIES 9 - 3
Changing the temporary copy settings
Use the
Copy Options
key to quickly set the following copy settings temporarily for the next copy.
Options
Setting
select
Quality
Enlarge/Reduce
Paper Type
Paper Size
Brightness
Stack/Sort
Page Layout
No. of Copies select
Fast
/Normal/Best
50%
/69%/78%/83%/
93%
/97%/100%/
104%
/142%/186%/
198%
/200%/
Custom(25-400%)
Plain
/Inkjet/
Glossy
/
Transparency
Letter
/Legal/
A4
/A5/
10(W) x 15(H)cm
Normal
100%
Plain
A4
Stack/Sort
Off(1 in 1)
/
2 in 1 (P)
/
2 in 1 (L)
/
4 in 1 (P)
/
4 in 1 (L)
/
Poster(3 x 3)
No. of Copies:01
(01-99)
-
Stack
Off
(1 in 1)
01
After you choose your settings by pressing
Menu/Set
, the LCD shows Set temporarily.
Press
Mono Start
or
Colour Start
if you
’ re finished choosing settings.
—OR—
Press
▲
or
▼
to select more settings.
9 - 4 MAKING COPIES
Increasing copy speed or quality
You can select the copy quality. The default setting is Normal.
Normal
Fast
Best
Recommended mode for ordinary printouts. Good copy quality with adequate copy speed.
Fast copy speed and lowest ink consumption. Use
FAST to save time (document to be proof-read, large documents or many copies).
Use this mode to copy precise images such as photographs. BEST uses the highest resolution and slowest speed.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and ▲ or ▼ to select Quality.
5
Press ▲ or ▼ to choose the copy quality (Fast, Normal or
Best
).
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
MAKING COPIES 9 - 5
Enlarging or reducing the image copied
You can select the following enlargement or reduction ratios.
Custom(25-400%)
allows you to enter a ratio from 25% to 400%.
Press
Copy Options
and or
Enlarge/Reduce
to select
Custom(25-400%)
200%
198% 10x15cm
→
A4
186%10x15cm
→
LTR
142% A5
→
A4
104% EXE
→
LTR
100%
97% LTR
→
A4
93% A4
→
LTR
83% LGL
→
A4
78% LGL
→
LTR
69% A4
→
A5
50%
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and
▲
or
▼
to select Enlarge/Reduce.
Press
Menu/Set
.
5
Press
▲
or
▼
to select the enlargement or reduction ratio you want.
Press
Menu/Set
.
—OR—
You can select Custom(25-400%) and press
Menu/Set
.
Use the dial pad to enter an enlargement or reduction ratio from
25%
to 400%.
Press
Menu/Set
.
(For example, press
5 3
to enter 53%.)
6
Press
Mono Start
or
Colour Start
.
Page layout options are not available with Enlarge/Reduce.
9 - 6 MAKING COPIES
Setting paper type
If you are copying on special paper, be sure to select the type of paper you are using so you will get the best print quality.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and ▲ or ▼ to select Paper Type.
Press
Menu/Set
.
5
Press ▲ or ▼ to select the type of paper you are using (Plain,
Inkjet
, Glossy or Transparency).
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
You can change the default Paper Type setting at any time.
(See Setting the Paper Type on page 2-5.)
MAKING COPIES 9 - 7
Setting paper size
If copying on paper other than A4 size, you will need to change the paper size setting.
You can copy on Letter, Legal, A4, A5 or
Photo Card (10(W) cm x 15(H) cm) paper.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and
▲
or
▼
to select Paper Size.
Press
Menu/Set
.
5
Press
▲
or
▼
to select the size of paper you are using
(Letter, Legal, A4, A5 or 10(W) x 15(H)cm).
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
Adjusting brightness
You can adjust the copy brightness to make copies darker or lighter.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and ▲ or ▼ to select Brightness.
Press
Menu/Set
.
5
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
9 - 8 MAKING COPIES
Sorting copies using the ADF
You can sort multiple copies. Pages will be sorted in the order 321,
321, 321, and so on.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and ▲ or ▼ to select Stack/Sort.
Press
Menu/Set
.
5
Press ▲ or ▼ to select Sort.
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
.
MAKING COPIES 9 - 9
Making N in 1 copies or a poster (Page Layout)
You can reduce the number of pages for copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. It is also possible to create a poster. When you use the Poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass.
■
Please make sure Paper Size is set to A4 or Letter.
■
You can use N in 1 copy feature with 100% copy size only.
■
(P) means Portrait and (L) means Landscape.
1
Press ) to illuminate it in green.
2
Load your document.
3
Use the dial pad to enter the number of copies you want
(up to 99).
4
Press
Copy Options
and
▲
or
▼
to select Page Layout.
Press
Menu/Set
.
5
Press
▲
or
▼
to select 2 in 1 (P), 2 in 1 (L),
4 in 1 (P)
, 4 in 1 (L)or Poster(3 x 3).
Press
Menu/Set
.
6
Press
Mono Start
or
Colour Start
to scan the document.
7
If you are making a poster or placed the document in the ADF, the machine scans the page and starts printing.
9 - 10 MAKING COPIES
If you are using the scanner glass:
8
After the machine scans the page, the LCD shows:
Press
1
to scan the next page.
9
Put the next document on the scanner glass.
Press
Menu/Set
.
Next Page?
1.Yes 2.No
Set Next Page
Then Press Set
Repeat Steps 8 and 9 for each page of the layout.
10
After all the pages of the document have been scanned, press
2
to end.
If Glossy has been selected in the Paper Type setting for N in
1 copies, the machine will print the images as if Plain paper had been selected.
■
If you are producing multiple colour copies, N in 1 copies are not available.
■
For Poster copies, you cannot make more than one copy.
MAKING COPIES 9 - 11
Place each page face down in the direction and sequence shown below.
2 in 1 (P)
2 in 1 (L)
4 in 1 (P)
4 in 1 (L)
Poster (3X3)
You can make a poster size copy of a photograph.
9 - 12 MAKING COPIES
Changing the default copy settings
You can save the copy settings you use most often by setting them as default. These settings will remain until you change them again.
Increasing copy speed or quality
1
Press
Menu/Set
,
3
,
1
.
2
Press
▲
or
▼
to select Normal, Best or Fast.
Press
Menu/Set
.
3
Press
Stop/Exit
.
Adjusting brightness
1
Press
Menu/Set
,
3
,
2
.
2
Press ▲ to make a lighter copy.
—OR—
Press ▼ to make a darker copy.
Press
Menu/Set
.
3
Press
Stop/Exit
.
Adjusting contrast
You can change the contrast to help an image look sharper and more vivid.
1
Press
Menu/Set
,
3
,
3
.
2
Press
▲
to increase the contrast.
—OR—
Press ▼ to decrease the contrast.
Press
Menu/Set
.
3
Press
Stop/Exit
.
MAKING COPIES 9 - 13
Adjusting colour saturation
Colour saturation can only be changed through the default settings.
1
Press
Menu/Set
,
3
,
4
.
2
Press
▲
or
▼
to select Red, Green or Blue.
Press
Menu/Set
.
3
Press
▲
to increase the colour saturation.
—OR—
Press
▼
to decrease the colour saturation.
Press
Menu/Set
.
4
Return to Step 2 to select the next colour.
—OR—
Press
Stop/Exit
.
9 - 14 MAKING COPIES
Legal limitations
Colour reproductions of certain documents are illegal and may result in either criminal or civil liability. This memorandum is intended to be a guide rather than a complete listing of every possible prohibition. In case of doubt, we suggest that you check with relevant authorities as to any particular questionable documents.
The following are examples of documents which should not be copied:
■
Money
■
Bonds or other certificates of indebtedness
■
Certificates of Deposit
■
Armed Forces Service or Draft papers
■
Passports
■
Postage Stamps (cancelled or uncancelled)
■
Immigration Papers
■
Welfare documents
■
Cheques or Drafts drawn by Governmental Agencies
■
Identification Documents, badges or insignias
■
Licences and Certificates of Title to motor vehicles
Copyrighted works cannot be copied. Sections of a copyrighted work can be copied for ‘fair use.’ Multiple copies would indicate improper use.
Works of art should be considered the equivalent of copyrighted works.
MAKING COPIES 9 - 15
10
Walk-Up PhotoCapture
Center
™
Introduction
Even if your machine is not connected to your computer, you can print photos directly from your digital camera media. Your Brother machine includes five media drives (slots) for use with popular digital camera media: CompactFlash
®
, SmartMedia
®
, Memory Stick
®
,
Memory Stick Pro
™
, SecureDigital
™
(SD Card), MultiMediaCard
™ and xD-Picture Card
™
.
CompactFlash
®
(Type I only)
SmartMedia
®
Memory Stick
®
Memory Stick Pro
™
SecureDigital
™
MultiMediaCard
™ xD-Picture Card
™
The PhotoCapture Center
™
feature lets you print digital photos from your digital camera at high resolution to get photo quality printing.
■ miniSD
™
can be used with miniSD
™
adapter.
■
Memory Stick Duo
™
can be used with Memory Stick Duo
™ adapter.
■
Memory Stick Pro Duo
™
can be used with Memory Stick Pro
Duo
™
adapter.
■
Adapters are not included with the machine. Contact a third party supplier for adapters.
10 - 1 WALK-UP PHOTOCAPTURE CENTER
™
PhotoCapture Center
™
requirements
Your machine is designed to be compatible with modem digital camera image files and media cards; however, please read the points below to avoid errors:
■
The DPOF file on the media card must be in a valid format.
(See DPOF printing on page 10-8.)
■
The image file extension must be .JPG (Other image file extensions .JPEG, .TIF, .GIF and so on will not be recognized).
■
Walk-up PhotoCapture Center
™
printing must be performed separately from PhotoCapture Center
™
operations using the PC.
(Simultaneous operation is not available.)
■
IBM Microdrive
™
is not compatible with the machine.
■
The machine can read up to 999 files in a media card.
■
Use only Smart media cards with a 3.3v voltage rating.
■
CompactFlash
®
Type II is not supported.
■ xD-Picture Card
™
Type M (Large Capacity) is supported.
When printing the INDEX or IMAGE, the PhotoCapture Center
™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed.
Your machine is designed to read media cards that have been formatted by a digital camera.
When a digital camera formats a media card it creates a special folder into which it copies image data. If you need to modify the image data stored on a media card with your PC, we recommend that you do not modify the folder structure created by the digital camera. When saving new or modified image files to the media card we also recommend you use the same folder your digital camera uses. If the data is not saved to the same folder the machine may not be able to read the file or print the image.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 2
Getting started
Firmly insert the card into the appropriate slot.
SecureDigital
™
MultiMediaCard
™
Memory Stick
®
Memory Stick Pro
™
SmartMedia
®
CompactFlash xD-Picture Card
™
®
PhotoCapture
key indications:
■
PhotoCapture
light is ON, the media card is inserted properly.
■
PhotoCapture
light is OFF, the media card is not properly inserted.
■
PhotoCapture
light is BLINKING, the media card is being read or written to.
Do NOT unplug the power cord or remove the media card from the media drive (slot) while the machine is reading or writing to the card (the
PhotoCapture
key is blinking). You will lose
your data or damage the card.
The machine can only read one media card at a time so do not insert more than one card.
10 - 3 WALK-UP PHOTOCAPTURE CENTER
™
The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapter for more detailed instructions.
1
Insert the media card firmly into the media drive (slot).
When you insert your media card into the proper slot, the LCD shows for example:
C.Flash Active
Press PhotoCapture key...
The media active message will be shown for 60 seconds and then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing
PhotoCapture
.
2
Press ).
If your digital camera supports DPOF printing, see DPOF
3
Print the index that shows thumbnails views of images stored on your media card. Your machine will assign an image number to each thumbnail.
Press
▲
or
▼
to select Print Index and then press
Menu/Set
.
Press
Colour Start
to start printing the index sheet.
(See Printing the Index (Thumbnails) on page 10-5.)
4
To print images, press ▲ or ▼ to select Print Images and then press
Menu/Set
.
Enter the image number and press
Menu/Set
.
Press
Colour Start
to start printing.
(See Printing images on page 10-6.)
You can change the settings for printing images, such as the
Paper Type & Paper Size, Print Size and number of copies.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 4
Printing the Index (Thumbnails)
The PhotoCapture Center
™
assigns numbers for images (such as
No.1, No.2, No.3, and so on).
It does not recognize any other numbers or file names that your digital camera or PC have used to identify the pictures. You can print a thumbnail page (Index page with 6 or 5 images per line). This will show all the pictures on the media card.
1
Make sure you have inserted the media card.
PhotoCapture
2
Press ▲ or ▼ to select Print Index.
Press
Menu/Set
.
3
Press
▲
or
▼
to select 6 Images/Line or 5 Images/Line.
Press
Menu/Set
.
Index Index
5 Images/Line 6 Images/Line
4
Press
Colour Start
to start printing.
Print time for 5 Images/Line will be slower than 6 Images/Line,
but the quality is better. To print an image, see Printing images on page 10-6.
10 - 5 WALK-UP PHOTOCAPTURE CENTER
™
Printing images
Before you can print an individual image, you have to know the image number.
1
Print the Index first.
(See Printing the Index (Thumbnails) on page 10-5.)
2
Make sure you have inserted the media card.
PhotoCapture
).
3
Press
▲
or
▼
to choose Print Images.
Press
Menu/Set
.
If your media card contains valid DPOF information, the LCD
shows DPOF Print:Yes, please go to DPOF printing on page
4
Use the dial pad to enter the image number that you want to print from the Index page (Thumbnails).
Enter Image No.
No.:1,3
Press
Menu/Set
.
Repeat this step until you have entered all the image numbers that you want to print.
You can enter all the numbers at one time by using the key for a comma or the
#
key for hyphen.
(For example, Enter
1 3 6
- to print images No.1, No.3 and
No.6. Enter
1#5
to print images No.1 to No.5).
5
After you have selected all the image numbers, press
Menu/Set
again, and go to Step 6.
—OR—
If you have finished choosing settings, press
Colour Start
.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 6
Paper Type & Paper Size
6
Press ▲ or ▼ to select the type of paper you are using,
Letter Glossy
, 10x15cm Glossy, 13x18cm Glossy,
A4 Glossy
, Letter Plain, A4 Plain, Letter Inkjet,
A4 Inkjet
or 10x15cm Inkjet.
Press
Menu/Set
.
If you selected Letter or A4, go to Step 7.
If you selected another size, go to Step 8.
—OR—
If you have finished choosing settings, press
Colour Start
.
Print Size
7
If you selected Letter or A4, press
▲
or
▼
to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm or Max. Size).
Press
Menu/Set
, and go to Step 8.
—OR—
If you have finished choosing settings, press
Colour Start
.
Printed Position for A4 paper
1
10 x 8cm
2
13 x 9cm
3
15 x 10cm
4
18 x 13cm
5
20 x 15cm
6
Max. Size
Number of Copies
8
Use the dial pad to enter the number of copies you want.
Press
Menu/Set
.
9
Press
Colour Start
to print.
The settings that you want to use with the card will be kept until you take out the media card from the drive (slot), print images, press
Stop/Exit
or until the Mode Timer returns the machine to
Fax mode.
10 - 7 WALK-UP PHOTOCAPTURE CENTER
™
DPOF printing
DPOF stands for Digital Print Order Format.
Major Digital Camera manufacturers (Canon Inc., Eastman Kodak
Company, Fuji Photo Film Co. Ltd., Matsushita Electric Industrial Co.
Ltd. and Sony Corporation.) created this standard to make it easier to print images from a digital camera.
If your digital camera supports DPOF printing, you will be able to select on the Digital Camera display the images and number of copies you want to print.
When the memory card (CompactFlash
®
, SmartMedia
®
,
Memory Stick
®
, Memory Stick Pro
™
, SecureDigital
™
, MultiMediaCard
™ and xD-Picture Card
™
) containing DPOF information is put into your machine, you can print the selected image easily.
1
Insert your media card into the proper drive (slot).
C.Flash Active
Press PhotoCapture key...
The media active message will be shown for 60 seconds and then disappear. Even in that case, you can enter the
PhotoCapture mode by pressing
PhotoCapture
.
2
Press ).
3
Press ▲ or ▼ to select Print Images.
Press
Menu/Set
.
4
If there is a DPOF file on the card, the LCD shows:
5
Press
▲
or
▼
to select
DPOF Print:Yes
.
Select
▲▼
& Set
DPOF Print:Yes
Press
Menu/Set
.
6
Press ▲ or ▼ to select Letter Glossy, 10x15cm Glossy,
13x18cm Glossy
, A4 Glossy, Letter Plain, A4 Plain,
Letter Inkjet
, A4 Inkjet or 10x15cm Inkjet.
Press
Menu/Set
.
If you selected Letter or A4, press
▲
or
▼
to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm or Max. Size).
Press
Menu/Set
.
7
Press
Colour Start
to print.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 8
Changing the default settings
You can save the PhotoCapture Center
™
settings you use most often by setting them as default. These settings will remain until you change them again.
Increasing print speed or quality
1
Press
Menu/Set
,
4
,
1
.
2
Press
▲
or
▼
to select Normal or Photo.
Press
Menu/Set
.
3
Press
Stop/Exit
.
Setting the paper & size
1
Press
Menu/Set
,
4
,
2
.
2
Press ▲ or ▼ to select Letter Glossy, 10x15cm Glossy,
13x18cm Glossy
, A4 Glossy, Letter Plain, A4 Plain,
Letter Inkjet
, A4 Inkjet or 10x15cm Inkjet.
Press
Menu/Set
.
If you selected Letter or A4, press ▲ or ▼ to select the print size
(10 x 8cm, 13 x 9cm, 15 x 10cm, 18 x 13cm, 20 x 15cm or Max. Size).
Press
Menu/Set
.
3
Press
Stop/Exit
.
Adjusting brightness
1
Press
Menu/Set
,
4
,
3
.
2
Press
▲
to make a lighter print.
—OR—
Press
▼
to make a darker print.
Press
Menu/Set
.
3
Press
Stop/Exit
.
10 - 9 WALK-UP PHOTOCAPTURE CENTER
™
Adjusting contrast
You can choose the contrast setting. More contrast will make an image look sharper and more vivid.
1
Press
Menu/Set
,
4
,
4
.
2
Press
▲
to increase the contrast.
—OR—
Press
▼
to decrease the contrast.
Press
Menu/Set
.
3
Press
Stop/Exit
.
Colour enhancement
You can turn on the colour enhancement feature to print more vivid images. Printing time will be slower.
1
Press
Menu/Set
,
4
,
5
.
2
Press
▲
or
▼
to select On.
Press
Menu/Set
.
—OR—
Select Off and press
Menu/Set
, then go to Step 5.
If you select On, you can customize the White Balance,
Sharpness or Colour Density.
3
Press ▲ or ▼ to select 1. White Balance, 2. Sharpness or
3.
Color Density.
Press
Menu/Set
.
4
Press
▲
or
▼
to adjust the degree of the setting.
Press
Menu/Set
.
5
Press
Stop/Exit
.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 10
■
White Balance
This setting adjusts the hue of the white areas of an image.
Lighting, camera settings and other influences will effect the appearance of white. The white areas of a picture may be slightly pink, yellow or some other colour. By using this adjustment you can correct this effect and bring the white areas back to pure white.
■
Sharpness
This setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera. If the image is not in true focus and you cannot see the fine details of the picture, then adjust the sharpness.
■
Colour Density
This setting adjusts the total amount of colour in the image. You can increase or decrease the amount of colour in an image to improve a washed out or weak picture.
10 - 11 WALK-UP PHOTOCAPTURE CENTER
™
Cropping
If your photo is too long or wide to fit the available space on your selected layout, part of the image will be automatically cropped.
The default setting is On. If you want to print the whole image, turn this setting to Off.
1
Press
Menu/Set
,
4
,
6
.
2
Press ▲ or ▼ to select Off (or On).
Press
Menu/Set
.
3
Press
Stop/Exit
.
Cropping:On
Cropping:Off
Borderless
This feature expands the printable area to the edges of the paper.
Printing time will be slightly slower.
1
Press
Menu/Set
,
4
,
7
.
2
Press
▲
or
▼
to select Off (or On).
Press
Menu/Set
.
3
Press
Stop/Exit
.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 12
Scan to Card
You can scan black and white and colour documents into a media card. Black and white documents will be stored in PDF (*.PDF) or
TIFF file formats (*.TIF). Colour documents may be stored in PDF
(*.PDF) or JPEG (*.JPG) file formats. The default setting is Color
150 dpi
and the default file format is PDF. The machine automatically creates file names based on the current date. For example, the fifth image scanned on July 1, 2005 would be named
01070505.PDF. You can change the colour, quality and file name as you want.
Quality
B/W 200x100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
Selectable File Format Default File Format
TIFF / PDF TIFF
TIFF / PDF
JPEG / PDF
TIFF
JPEG / PDF
JPEG / PDF
You can choose the default file format for Black & White or
colour files. (See Changing the default colour file format on page
10-14 and Changing the default black & white file format on page 10-14.)
1
Insert a SmartMedia
®
, CompactFlash
®
, Memory Stick
®
,
Memory Stick Pro
™
, SecureDigital
™
, MultiMediaCard
™
or xD-Picture Card
™
into your machine.
Do not take out the media card while
PhotoCapture
is blinking to avoid damaging the card or data stored on the card.
2
Load your document.
3
Press (
Scan
).
4
Press ▲ or ▼ to select Scan to Card.
To change quality, press
Menu/Set
and go to Step 5.
—OR— press
Mono Start
or
Colour Start
to start scanning without changing any settings.
10 - 13 WALK-UP PHOTOCAPTURE CENTER
™
5
Press
▲
or
▼
to select the quality you want.
To change the file type, press
Menu/Set
and go to Step 6.
—OR—
To start scanning, press
Mono Start
or
Colour Start
.
6
Press
▲
or
▼
to select the file type you want.
To change the file name, press
Menu/Set
and go to Step 7.
—OR—
To start scanning, press
Mono Start
or
Colour Start
.
7
The file name is set automatically however, you can set a name of your choice using the dial pad. You can only change the first
6 digits.
Press
Mono Start
or
Colour Start
to start scanning.
Changing the default quality
1
Press
Menu/Set
,
4
,
8
,
1
.
2
Press
▲
or
▼
to select B/W 200x100 dpi, B/W 200 dpi,
Color 150 dpi
, Color 300 dpi or Color 600 dpi.
Press
Menu/Set.
3
Press
Stop/Exit.
Changing the default black & white file format
1
Press
Menu/Set
,
4
,
8
,
2
.
2
Press ▲ or ▼ to select TIFF or PDF.
Press
Menu/Set.
3
Press
Stop/Exit.
Changing the default colour file format
1
Press
Menu/Set
,
4
,
8
,
3
.
2
Press
▲
or
▼
to select PDF or JPEG.
Press
Menu/Set.
3
Press
Stop/Exit.
WALK-UP PHOTOCAPTURE CENTER
™
10 - 14
Understanding the Error Messages
Once you are familiar with the types of errors that can occur while you’re using the PhotoCapture Center
™
, you can easily identify and troubleshoot any difficulties.
When an error message appears on the LCD, the machine will beep to get your attention.
Media Error —
This message will appear if you insert a media card that is either bad or not formatted, or when there is a problem with the media drive. To clear this error, take out the media card.
No File —
This message will appear if you try to access a media card in the drive (slot) that does not contain a .JPG file.
Out of Memory —
This message will appear if you are working with images that are too large for the machine’s memory.
Using PhotoCapture Center
™
from your computer
You can access the media card that is in the media drive (slot) of the machine from your computer.
(For Windows
®
users, see PhotoCapture Center
™
on page 7-1 in
Software User’s Guide on the CD-ROM or for Macintosh
®
users, see
PhotoCapture Center
™
on page 12-2 in the Software User’s Guide on the CD-ROM.)
10 - 15 WALK-UP PHOTOCAPTURE CENTER
™
11
Software and Network features
The User’s Guide on the CD-ROM includes the Software User’s
Guide and Network User’s Guide for features available when connected to a computer (for example, Printing and Scanning).
■
Printing
(For Windows
®
, see Chapter 1 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 8 in the Software User’s Guide on the CD-ROM.)
■
Scanning
(For Windows
®
, see Chapter 2 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 9 in the Software User’s Guide on the CD-ROM.)
■
ControlCenter2
(For Windows
®
, see Chapter 3 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 10 in the Software User’s Guide on the CD-ROM.)
■
Network Scanning
(For Windows
®
, see Chapter 4 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 11 in the Software User’s Guide on the CD-ROM.)
■
Remote Setup
(For Windows
®
, see Chapter 5 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 12 in the Software User’s Guide on the CD-ROM.)
■
Faxing from your computer
(For Windows
®
, see Chapter 6 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 8 in the Software User’s Guide on the CD-ROM.)
SOFTWARE AND NETWORK FEATURES 11 - 1
■
PhotoCapture Center
™
(For Windows
®
, see Chapter 7 in the Software User’s Guide on the CD-ROM.)
(For Macintosh
®
, see Chapter 12 in the Software User’s Guide on the CD-ROM.)
■
Network Printing
(For Windows
®
, see the Network User’s Guide on the CD-ROM.)
(For Macintosh
®
, see the Network User’s Guide on the
CD-ROM.)
See How to access the complete User’s Guide on page viii.
11 - 2 SOFTWARE AND NETWORK FEATURES
12
Important information
For your safety
To ensure safe operation the supplied three-pin plug must be inserted only into a standard three-pin electrical socket that is effectively grounded through the normal household wiring.
The fact that the equipment operates satisfactorily does not imply that the power is grounded and that the installation is completely safe. For your safety, if in any doubt about the effective grounding of the power, consult a qualified electrician.
LAN connection
Caution
Do not connect this product to a LAN connection that is subject to over-voltages.
International E
NERGY
S
TAR
®
Compliance Statement
The purpose of the International E
NERGY
S
TAR
®
Program is to promote the development and popularization of energy-efficient office equipment.
As an E
NERGY
S
TAR
®
Partner, Brother Industries, Ltd. has determined that this product meets the E
NERGY
S
TAR
®
guidelines for energy efficiency.
IMPORTANT INFORMATION 12 - 1
EU Directive 2002/96/EC and EN50419
(European Union Only)
This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream. This will benefit the environment for all. (European Union only)
Important safety instructions
1
Read all of these instructions.
2
Save them for later reference.
3
Follow all warnings and instructions marked on the product.
4
Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.
5
Do not use this product near water.
6
Do not place this product on an unstable cart, stand, or table.
The product may fall, causing serious damage to the product.
7
Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered. The openings should never be blocked by placing the product on a bed, sofa, rug, or other similar surface. This product should never be placed near or over a radiator or heater. This product should never be placed in a built-in installation unless proper ventilation is provided.
12 - 2 IMPORTANT INFORMATION
8
This product should be operated from the type of power source indicated on the label. If you are not sure of the type of power available, call your dealer or local power company.
Use only the power cord supplied with this machine.
9
This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit into a grounded power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call your electrician to replace your obsolete outlet. Do not defeat the purpose of the grounded plug.
10
Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.
11
Do not place anything in front of the machine that will block received faxes. Do not place anything in the path of received faxes.
12
Wait until pages have exited the machine before picking them up.
13
Unplug this product from the power socket and refer servicing to
Authorized Service Personnel under the following conditions:
■
When the power cord is damaged or frayed.
■
If liquid has been spilled into the product.
■
If the product has been exposed to rain or water.
■
If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
■
If the product has been dropped or the cabinet has been damaged.
■
If the product exhibits a distinct change in performance, indicating a need for service.
14
To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).
IMPORTANT INFORMATION 12 - 3
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International
Corporation.
© 2005 Brother Industries, Ltd. All rights reserved.
Windows and Microsoft are registered trademarks of Microsoft in the
U.S. and other countries.
Macintosh and TrueType are registered trademarks of Apple
Computer, Inc.
PaperPort and OmniPage OCR are registered trademarks of
ScanSoft, Inc.
Presto! PageManager is a registered trademark of NewSoft
Technology Corporation.
Microdrive is a trademark of International Business Machine
Corporation.
SmartMedia is a registered trademark of Toshiba Corporation.
CompactFlash is a registered trademark of SanDisk Corporation.
Memory Stick is a registered trademark of Sony Corporation.
SecureDigital is a trademark of Matsushita Electric Industrial Co.Ltd.,
SanDisk Corporation and Toshiba Corporation.
SanDisk is a licensee of the SD and miniSD trademarks.
MultiMediaCard is a trademark of Infineon Technologies and licensed to the MultiMediaCard Association.
xD-Picture Card is a trademark of Fujifilm Co.Ltd., Toshiba
Corporation and Olympus Optical Co. Ltd.
Memory Stick Pro, Memory Stick Pro Duo, Memory Stick Duo and
MagicGate are trademarks of Sony Corporation.
BROADCOM, SecureEasySetup and the SecureEasySetup logo are trademarks or registered trademarks of Broadcom Corporation in the
United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific to its proprietary programs.
All other brand and product names mentioned in this User’s
Guide, the Software User’s Guide, and the Network User’s
Guide are registered trademarks of their respective companies.
12 - 4 IMPORTANT INFORMATION
13
Troubleshooting and routine maintenance
Troubleshooting
Error messages
As with any sophisticated office product, errors may occur. If this happens, your machine identifies the problem and displays an error message. The most common error messages are shown below.
You can correct most problems by yourself. If you need additional help, the Brother Solutions Center offers latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
BT Call Sign
On
The machine is set BT Call Sign to
ON. You cannot change the
Receive Mode from Manual to another mode.
Comm.Error
Poor phone line quality caused a communication error.
ACTION
Set BT Call Sign to OFF. (See BT Call Sign (For
Connection
Fail
Data
Remaining
You tried to poll a fax machine that is not in Polled Waiting mode.
Cover is Open
The scanner cover is not closed completely.
Print data remains in the machine’s memory.
Disconnected
Print data remains in the machine’s memory. The USB cable was unplugged while the computer was sending the data to the machine.
The other person or other person’s fax machine stopped the call.
Try the call again. If the problem continues, call the telephone company and ask them to check your phone line.
Check the other fax machine’s polling setup.
Lift the scanner cover and then close it again.
Re-start printing from your computer.
Press Stop/Exit. The machine will cancel the job and eject the page that is being printed.
Try to send or receive again.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 1
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
Document Jam Document was not inserted or fed properly, or the document fed from
ADF was too long.
The document is jammed in the machine.
High
Temperature
The print head is too warm.
Ink Empty
Low
Temperature
One or more of the ink cartridges is empty. The machine will stop all print operations. While memory is available, black and white faxes will be received into memory. If a sending machine has a colour fax, the machine’s ‘handshake’ will request that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be received into memory as a black and white fax.
The print head is too cold.
Media Error
Near Empty
No Cartridge
The media card is either corrupted, improperly formatted, or there is a problem with the media drive.
One or more of the ink cartridges are running out of ink. If a sending machine has a colour fax, the machine’s ‘handshake’ will request that the fax be sent as black and white. If the sending machine has the ability to convert it, the colour fax will be received into memory as a black and white fax.
An ink cartridge is not properly installed.
No File
ACTION
See Using the automatic document feeder
See Document jams on page 13-5.
Allow the machine to cool down.
Replace the ink cartridges.
(See Replacing the ink cartridges on page
Allow the machine to warm up.
Re-insert the card firmly into the slot to make sure it is in the correct position. If the error remains, check the media drive by inserting another media card that you know is working.
Order a new ink cartridge.
The media card in the media drive does not contain a .JPG file.
Take out the ink cartridge and put it in again seating it properly.
(See Replacing the ink cartridges on page
Reinsert the correct media card.
13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCE
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
No Paper Fed The machine is out of paper.
Wrong Paper
Size
ACTION
The paper is jammed in the machine.
No
Response/Busy
Not
Registered
The number you dialled does not answer or is busy.
You tried to access a Speed-Dial number that is not programmed.
Out of Memory
The machine’s memory is full.
Add paper, and then press Mono Start or
Colour Start.
See Paper is jammed inside the paper tray on
page 13-6 or Paper is jammed inside the
Verify the number and try again.
Paper Jam
Paper is jammed in the machine.
Paper is not the correct size.
Set up the Speed-Dial number. (See Storing
Speed-Dial numbers on page 5-1.)
(Fax sending or copy operation in process)
Press Stop/Exit and wait until the other operations in progress finish and then try again.
—OR—
Clear the data in the memory. To gain extra memory, you can turn off Fax Storage.
(See Setting Fax Storage on page 6-2.)
—OR—
Print the faxes that are in the memory.
(See Printing a fax from the memory on page
(Printing operation in process)
Reduce print resolution.
See Paper is jammed inside the paper tray on
page 13-6 or Paper is jammed inside the
Reload the correct size of paper (Letter, Legal or A4), and then press Mono Start or
Colour Start.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3
ERROR MESSAGES
ERROR
MESSAGE
CAUSE
Unable to
Change
Unable to
Clean
The machine has a mechanical problem.
—OR—
A foreign obstacle, such as a clip or ripped paper, is in the machine.
Unable to
Init.
Unable to
Unable to
Scan
ACTION
Open the scanner cover and remove any foreign obstacles from inside the machine. If the error message continues, disconnect the machine from the power for several minutes then reconnect it. The machine’s memory will hold faxes for 24 hours, so you will not lose any important messages. If the error message continues after the machine was disconnected, please follow the procedure below to transfer the faxes to another fax machine.
Check whether the machine has faxes in memory
1. Press Menu/Set, 9, 0, 1.
2. If the machine has no faxes, the LCD shows
No Data
.
—OR—
If faxes are present, you can transfer them to another fax machine. Go to Step 3.
—OR—
You can forward the remaining faxes to your
PC. Please see Transfer faxes to your PC.
Transfer faxes to another fax machine
If you have not set up your Station ID, you cannot enter fax transfer mode.
3. Enter the fax number to which faxes will be forwarded.
4. Press Mono Start.
You can transfer the Fax Journal report to another fax machine by pressing Menu/Set, 9,
0, 2 in Step1.
Transfer faxes to your PC
You can move the faxes from your machine’s memory to your PC.
5. Press Menu/Set, 2, 5, 1.
6. Using
▲
or
▼
, select 1.PC Fax Receive, and then press Menu/Set.
The LCD will ask if you want to transfer a fax to your PC.
7. To transfer all faxes to your PC, press 1.
—OR—
To keep all faxes in the machine’s memory, press 2.
(For Windows
®
, see Chapter 6 in the Software
User’s Guide on the CD-ROM.)
13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Document jams
If the document is jammed, follow the steps below.
Document is jammed in the top of the ADF unit
1
Take out any paper from the ADF that is not jammed.
2
Open the ADF cover.
3
Pull the jammed document out to the right or left.
4
Close the ADF cover.
Press Stop/Exit.
To avoid future document jams close the ADF cover properly by pushing it gently in the center.
Document is jammed inside the ADF unit
1
Take out any paper from the ADF that is not jammed.
2
Lift the document cover.
3
Pull the jammed document out to the left.
4
Close the document cover.
Press
Stop/Exit
.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5
Printer jam or paper jam
Remove the jammed paper depending on where it is jammed in the machine. Open and close the scanner cover to clear the error.
Paper is jammed inside the paper tray
1
Pull the paper tray out of the machine.
Paper Tray
2
Pull out the jammed paper to remove it.
Jammed paper
13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Paper is jammed inside the machine
1
Remove the Jam Clear Cover. Pull the jammed paper out of the machine.
Jam Clear Cover
2
Re-insert the Jam Clear Cover.
3
If you can not pull out the jammed paper, lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
4
Remove the jammed paper.
Scanner Cover
If the paper is jammed underneath the print head, disconnect the machine from the power source so you can move the print head to take out the paper.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7
5
Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scanner cover.
13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE
If you are having difficulty with your machine
If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips.
The Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com.
DIFFICULTY
Printing
No printout
The machine prints blank pages.
Characters and lines are stacked.
Printed text or images are skewed.
SUGGESTIONS
Poor quality print.
White horizontal lines appear in text or graphics.
Check the interface cable or wireless connection on both the machine and your computer.
Make sure the machine is plugged in and not in the Power Save condition.
One or more ink cartridges are empty. (See Replacing the ink cartridges on page 13-26.)
Check to see if the LCD is showing an error message. (See Error
Check the print quality. (See Checking the print quality on page 13-16.)
Make sure the Printer Driver or Paper Type setting in the menu matches the type of paper you are using. (For Windows
®
, see MediaType on page 1-5 in Software User’s Guide or for Macintosh
®
, Media Type on page 8-3 in Software User’s Guide on the CD-ROM.)
Make sure your ink cartridges are fresh. Cartridges remain fresh for up to two years if kept in their original packaging, after that the ink may become clogged. Cartridge expiration dates are printed on the package.
Try using the recommended types of paper. (See About paper on page
The recommended environment for your machine is between 20°C to
33°C.
Clean the print head. (See Cleaning the print head on page 13-15.)
Try using the recommended types of paper. (See About paper on page
If horizontal bands appear when using plain paper, use the ‘Enhanced
Normal Printing’ mode to help avoid banding on some types of plain paper. In the printer driver ‘Basic’ tab, click ‘Settings,’ and check
‘Enhanced Normal Printing.’
If you continue to have horizontal bands, change the Media Type selection to ‘Slow Drying Paper’ in the printer driver ‘Basic’ tab to help enhance the print quality.
Clean the print head. (See Cleaning the print head on page 13-15.)
Check the printing alignment. (See Checking the printing alignment on page 13-18.)
Make sure the paper is loaded properly in the paper tray and the paper
side guide is adjusted correctly. (See How to load paper, envelopes and
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9
DIFFICULTY
Printing (Continued)
Smudged stain at the top center of the printed page.
Printing appears dirty or ink seems to run.
Stains appear on the reverse side or at the bottom of the page.
There are some dense lines.
The printouts are wrinkled.
The machine cannot perform
‘2 in 1 or 4 in 1’ printing.
Print speed is too slow.
Colour Enhancement is not working properly.
The machine feeds multiple pages
Printed pages are not stacked neatly.
The machine does not print from Paint Brush.
The machine does not print from Adobe Illustrator.
Printing Received Faxes
Condensed print and white streaks across the page or the top and bottom of sentences are cut off.
Vertical black lines when receiving.
Received colour fax prints only in black and white.
SUGGESTIONS
Make sure the paper is not too thick or not curled. (See About paper on page 1-9.)
Make sure the Printer Platen is not dirty with ink. (See Cleaning the
machine printer platen on page 13-24.)
Make sure you are using the paper support flap. (See How to load
paper, envelopes and post cards on page 1-14.)
Check ‘Reverse Order’ in the Basic tab of the printer driver.
In the printer driver ‘Basic’ tab, click the ‘Settings’, and uncheck the
‘Bi-Directional Printing’.
Check that the paper size setting in the application and in the printer driver are the same.
Changing the printer driver setting may improve the print speed.
Highest resolution needs longer data processing, transfer and printing time. Try the other settings of quality in the printer driver ‘Basic’ tab.
Also, click the ‘Settings’ tab, and make sure you uncheck the Colour
Enhancement.
Borderless printing is slower than normal printing. If you want to print more quickly, set the Borderless feature off. (For Windows
®
tab on page 1-5 in Software User’s Guide or for Machintosh
, see Basic
®
, page
Setup on page 8-7 in Software User’s Guide on the CD-ROM.)
If the image data is not full colour in your application (such as 256 colour), Colour Enhancement will not work. Please use at least 24 bit colour data with the Colour Enhancement feature.
Make sure the paper is loaded properly in the paper tray. (See How to
load paper, envelopes and post cards on page 1-14.)
Check that more than two types of paper are not loaded in the paper tray at any one time.
Make sure you are using the paper support flap. (See How to load
paper, envelopes and post cards on page 1-14.)
Try setting the Display setting to ‘256 colours.’
Try to reduce the print resolution.
This can be caused by static or interference on the telephone line. You can make a copy using the Mono Start key to see if the same problem occurs. If the copy looks good then the problem is probably the phone line and not your machine.
The sender’s scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine.
Replace the colour ink cartridges that are empty or nearly empty, and
then ask the other person to send the colour fax again. (See Replacing
the ink cartridges on page 13-26.) Since the machine cannot store
colour faxes in memory, make sure that Fax Storage is not turned on.
(See Setting Fax Storage on page 6-2.)
13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY SUGGESTIONS
Printing Received Faxes (Continued)
Left and Right margins are cut off or a single page is printed on two pages.
Phone Line or Connections
Turn on Auto Reduction. (See Printing a reduced incoming fax (Auto
Dialling does not work.
(No dial tone)
Check that the machine is plugged in and not in Power Save mode.
Check for a dial tone. If possible, call your machine to hear it answer. If there is still no answer, check the telephone line cord connection and make sure all telephone connections are secured. If there is no ringing when you call your machine, ask your telephone company to check the line.
Change Tone/Pulse setting. (See Setting the Phone Line Type on page
Receiving Faxes
The machine cannot receive a fax.
Make sure the machine is in the correct receiving mode for your setup.
(See Basic receiving operations on page 4-1.)
If you frequently encounter interference on the phone line, try changing the
menu setting of Compatibility to Basic. (See Compatibility on page 13-14.)
If you connect your machine to PBX or ISDN, set the menu setting of
Phone Line Type to your phone type. (See Setting the Phone Line Type on page 2-3.)
Sending Faxes
The machine cannot send a fax.
Make sure that the Fax
key is illuminated. (See How to enter Fax
Ask the other party to check that receiving machine has paper.
Print the Transmission Verification Report and check for an error.
(See Printing reports on page 8-3.)
Make sure that Real Time Transmission is set to Off. (See Real Time
The machine cannot send multiple pages from the scanner glass.
Transmission Verification
Report says ‘Result:NG’ or
‘Result:ERROR’.
Poor sending quality.
There is probably temporary noise or static on the line. Try sending the fax again. If you send a PC FAX message and get ‘Result:NG’ on the
Transmission Verification Report, your machine may be out of memory.
To gain extra memory, you can turn off Remote Fax Options (see Turning
off Remote Fax Options on page 6-4), print fax messages in memory (see
Printing a fax from the memory on page 4-8) or cancel a Delayed Fax or
Polling Job (see Cancelling a waiting job on page 3-10). If the problem
continues, ask the telephone company to check your phone line.
If you frequently get transmission error with possible interference on the phone line, try to change the menu setting of Compatibility to Basic.
(See Compatibility on page 13-14.)
If you connect your machine to PBX or ISDN, set the menu setting of
Phone Line Type to your phone type. (See Setting the Phone Line Type on page 2-3.)
Try changing your resolution to Fine or S.Fine. Make a copy to check your machine’s scanner operation.
If the copy you made shows the same problem, your scanner is dirty.
(See Cleaning the scanner on page 13-23.)
Vertical black lines when sending.
Handling Incoming Calls
The machine ‘Hears’ Voice as
CNG Tone.
If your machine is set to Fax Detect ON, it is more sensitive to sounds.
Your machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones.
Deactivate the fax by pressing Stop/Exit. Try avoiding this problem by
turning Fax Detect to Off. (See on page 4-6.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11
DIFFICULTY SUGGESTIONS
Handling Incoming Calls (Continued)
Transferring a Fax Call to the machine.
Custom features on a single line.
If you answered at the machine, press Mono Start and hang up immediately. If you answered on an external or extension phone, press your Fax Receive Code (default setting is ( 51). When your machine answers, hang up.
If you have Call Waiting, Call Waiting/Caller ID, Ring Master, BT’s Call
Minder, an alarm system or any other custom feature on a single phone line with your machine, it may create a problem sending or receiving faxes.
For example: If you are sending or receiving a fax message while a custom feature signal comes through on the line, the signal can temporarily interrupt or disrupt the faxes. Brother’s ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive data on a single, shared line with custom features. If avoiding a slight interruption is crucial to your business, we recommend a separate phone line with no custom features.
Copying Difficulties
The machine cannot make a copy
Vertical streaks appear in copies
Poor copy results when using the ADF
Scanning Difficulties
TWAIN/WIA errors appear while scanning.
Make sure that the Copy
key is illuminated. (See Enter Copy mode on page 9-1.)
Sometimes you may see vertical streaks on copies. Clean the scanner.
(See Cleaning the scanner on page 13-23.)
Try using the scanner glass. (See Using the scanner glass on page 1-8.)
Make sure the Brother TWAIN/WIA driver is selected as the primary source. In PaperPort
®
, click Scan in the File menu and select the
Brother TWAIN/WIA driver.
Try using the scanner glass. (See Using the scanner glass on page 1-8.)
Poor scanning results when using the ADF
Software Difficulties
The machine cannot install software or print
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software.
‘Device Busy’ Make sure the machine is not showing an error message on the LCD.
PhotoCapture Center
™
Difficulties
Removable Disk does not work properly.
a) Have you installed the Windows
®
If not, do the following:
2000 update?
1. Disconnect the USB cable.
2. Install the Windows
®
2000 update. Please see the Quick Setup
Guide. After the installation the PC will be automatically restarted.
3. Wait about 1 minute after you reboot the PC, and then connect the
USB cable.
b) Take out the media card and put it back in again.
c) If you have tried "Eject" from within Windows
®
, you must take out the media card before you continue.
d) If an error message appears when you try to eject the media card, it means the card is being accessed.
Wait a while and then try again.
e) If all of the above do not work, please turn off your PC and machine, and then turn them on again.
(You will have to unplug the power cord of the machine to turn it off.)
The machine cannot access
Removable Disk from Desktop icon.
Make sure you have inserted the media card into the media slot.
13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCE
DIFFICULTY
Network Difficulties
SUGGESTIONS
I cannot print over the Network Make sure your machine is powered on and is on-line and in Ready mode. Print the Network Configuration list to see your current Network
settings. (See Printing reports on page 8-1.)
Reconnect the LAN cable to the hub to verify that the cabling and network connections are good. If possible, try connecting the machine to a different port on your hub using a different cable. If the connections are good, the machine will show LAN Active for 2 seconds.
The network scanning feature does not work.
The network PC-Fax Receive feature does not work.
Your computer cannot find your machine.
(If you are using a wireless connection or are having Network problems see the Network User’s Guide on the CD-ROM for more information.)
(For Windows
®
users only) Firewall setting on your PC may be rejecting the necessary network connection. Follow the instructions below to configure the Firewall. If you are using a personal Firewall software, see the User’s Guide for your software or contact the software manufacturer.
<Windows
®
XP SP2 users.>
1. Click the ‘Start’ button, ‘Settings’, ‘Control Panel’ and then
‘Windows Firewall’. Make sure that Windows Firewall on the ‘Basic’ tab is set to On.
2. Click the ‘Exceptions’ tab and ‘Add port’ button.
3. Enter any name, port number (54295 for network scanning and
54926 for Network PC-Fax receiving), select ‘UDP’ and click ‘OK’.
4. Make sure if the new setting is added and is checked, and then click
‘OK’.
For Windows
®
XP SP1 users, please visit the Brother Solutions Center.
<For Windows
®
user>
Firewall setting on your PC may be rejecting the necessary network connection. For detail, see the instruction above.
<For Macintosh
® users>
Re-select your machine in the DeviceSelector application located in
Macintosh HD/Library/Printers/Brother/Utilities or from the mode l of
ControlCenter2.
Other Difficulties
I cannot see the LCD clearly
Change the contrast settings. (See Setting the LCD Contrast on page 2-8.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13
Setting Dial Tone detection
When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number. By changing the Dial Tone setting to Detection you can make your machine dial as soon as it detects a dial tone. This setting can save a small amount of time when sending a fax to many different numbers.
If you change the setting and start having problems with dialling you should change back to the default No Detection setting.
1
Press
Menu/Set
,
0
,
5
.
2
Press ▲ or ▼ to select Detection (or No Detection).
Press
Menu/Set
.
3
Press
Stop/Exit
.
Compatibility
If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you adjust the
Equalization for compatibility. The machine adjusts the modem speed for fax operations.
1
Press
Menu/Set
,
2
,
0
,
2
.
2
Press ▲ or ▼ to select Normal, (or
Basic
).
Miscellaneous
2.Compatibility
Press
Menu/Set
.
3
Press
Stop/Exit
.
■
Basic
reduces the modem speed to 9600 bps. Unless there is a lot of interference on your phone line, you may prefer to use it only when needed.
■
Normal
sets the modem speed at 14400 bps. (Default)
13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCE
How to improve print quality
Cleaning the print head
To ensure good print quality, the machine will regularly clean the print head. You can start the cleaning process manually if needed.
Clean the print head and ink cartridges if you get a horizontal line in the text or graphics on your printed pages. You can clean Black only or three colours at a time (Cyan/Yellow/Magenta), or all four colours at once.
Cleaning the print head consumes ink. Cleaning too often uses ink unnecessarily.
Caution
Do NOT touch the print head. Touching the print head may cause permanent damage and may void the print head’s warranty.
1
Press
Ink Management
.
2
Press
▲
or
▼
to select Cleaning.
Press
Menu/Set
.
3
Press
▲
or
▼
to select Black, Color or All.
Press
Menu/Set
.
The machine will clean the print head. When cleaning is finished, the machine will go back to standby mode automatically.
If you clean the print head at least five times and the print has not improved, call your Brother dealer for service.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15
Checking the print quality
If faded or streaked colours and text appears on your output, some of the nozzles may be clogged. You can check this by printing the
Print Quality Check Sheet and looking at the nozzle check pattern.
1
Press
Ink Management
.
2
Press
▲
or
▼
to select Test Print.
Press
Menu/Set
.
3
Press
▲
or
▼
to select Print Quality.
Press
Menu/Set
.
4
Press
Colour Start
.
The machine begins printing the Print Quality Check Sheet.
5
Follow the instructions given on the sheet to see if the quality is
OK.
Colour block quality check
The LCD shows:
Is Quality OK?
1.Yes 2.No
6
Check the quality of the four colour blocks on the sheet.
(BK/Colour).
7
If all lines are clear and visible, press
1
(Yes), and then press
Stop/Exit
.
—OR—
If you can see missing short lines as shown below, press
2
(No).
OK Poor
The LCD will ask you if the print quality is OK for black and three colours.
Black OK?
1.Yes 2.No
13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCE
8
Press
2
(No) for Black or three colours with a problem.
The LCD shows:
Press
1
(Yes).
Start Cleaning?
1.Yes 2.No
The machine will start cleaning the print head.
9
After cleaning is finished, press
Colour Start
. The machine will start printing the Print Quality Check Sheet again and then return to Step 5.
10
Press
Stop/Exit
.
If you still see missing ink in this Print Quality Check Sheet, repeat the cleaning and test print procedures at least five times. If ink is still missing after the fifth cleaning and test print, replace the ink cartridge for the clogged colour. (Perhaps the ink cartridge was in your machine over six months or the expiration date written on the cartridge package has passed. Or, the ink may not have been stored properly before use.)
After replacing the ink cartridge, check it by printing another Print
Quality Check Sheet. If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge.
If ink is still missing, call your Brother dealer.
Caution
Do NOT touch the print head. Touching the print head may cause permanent damage and may void the print head’s warranty.
When a print head nozzle is clogged the printed sample looks like this.
After the print head nozzle is cleaned, the horizontal lines are gone.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 17
Checking the printing alignment
You should rarely need to adjust the printing alignment; however, if after transporting the machine your printed text becomes blurred or images become faded then adjustment may need to be made.
1
Press
Ink Management
.
2
Press
▲
or
▼
to select Test Print.
Press
Menu/Set
.
3
Press
▲
or
▼
to select Alignment.
Press
Menu/Set
.
4
Press
Mono Start
or
Colour Start
.
The machine begins printing the Alignment Check Sheet.
The LCD shows:
Is Alignment OK?
1.Yes 2.No
5
Check the 600 dpi and 1200 dpi test prints to see if number 5 most closely matches number 0. If the number 5 sample of both the 600 dpi and 1200 dpi are the best matches, press
1
(Yes) to finish Alignment Check, and go to Step 8.
—OR—
If another test print number is a better match for either 600 dpi or 1200 dpi, press
2
(No) to select it.
6
For 600 dpi, press the number of the test print that most closely matches
600dpi Adjust
Select Best # 5 the number 0 sample (1-8).
7
For 1200 dpi, press the number of the test print that most closely matches the number 0 sample (1-8).
8
Press
Stop/Exit
.
1200dpi Adjust
Select Best # 5
13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Checking the ink volume
You can check the ink that is left in the cartridge.
1
Press
Ink Management
.
2
Press ▲ or ▼ to select Ink Volume.
Press
Menu/Set
.
3
Press ▲ or ▼ to select the colour you want to check.
The LCD shows the ink volume.
4
Press
Stop/Exit
.
Ink Volume
Bk:+
You can check the ink volume from your computer. (For
Windows
®
users, see Status Monitor on page 1-3 in Software
User’s Guide on the CD-ROM or for Macintosh
®
users, see
Status Monitor on page 8-2 in Software User’s Guide on the
CD-ROM.)
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19
Packing and shipping the machine
Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you could void your warranty.
Caution
It is important to allow the machine to ‘park’ the print head after a print job. Listen carefully to the machine before disconnecting if from the power source to ensure that all mechanical noise has stopped.
Not allowing the machine to complete this parking process may lead to print problems and possible damage to the print head.
1
Lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
2
Remove all the ink cartridges and attach the yellow protective
parts. (See Replacing the ink cartridges on page 13-26.)
When attaching the yellow protective parts, make sure they clip into place as shown in the diagram.
Caution
If you are not able to find the yellow protective parts, do NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with the yellow protective parts or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCE
3
Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover.
4
Unplug the machine from the telephone wall socket and remove the telephone line cord from the machine.
5
Unplug the machine from the electrical socket.
6
Unplug the interface cable from the machine, if it is connected.
7
If your machine has a handset, remove it and the handset curled cord.
8
Wrap the machine in the bag and place it in the original carton with the original packing material.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 21
9
Pack the printed materials in the original carton as shown below.
Do not pack the used ink cartridges in the carton.
10
Close the carton.
13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Routine maintenance
Cleaning the scanner
Lift the document cover. Clean the scanner glass with isopropyl alcohol on a soft lint-free cloth.
Document Cover
Clean the white bar and the glass strip under the film with isopropyl alcohol on a lint-free cloth.
White Bar
Glass Strip
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23
Cleaning the machine printer platen
■
Be careful not to touch the paper feed star wheels or encoder film.
■
Be sure to unplug the machine from the electrical socket before cleaning the printer platen.
■
If ink is scattered on or around the printer platen be sure to wipe it off with a soft, dry, lint-free cloth.
Encoder Film
Do NOT Touch!
Printer Platen
Clean Here
Paper Feed Star Wheel
Do NOT Touch!
13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Cleaning the Paper Pick-up Roller
1
Unplug the machine from the electrical socket and remove the
Jam Clear Cover.
2
Clean the Paper Pick-up Roller with isopropyl alcohol on a cotton swab.
3
Re-insert the Jam Clear Cover.
4
Reconnect the power cord.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25
Replacing the ink cartridges
Your machine is equipped with an ink dot counter. The ink dot counter automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will notify you with a message on the LCD.
The LCD will inform you which ink cartridge is low or needs replacing.
Be sure to follow the LCD prompts to replace the ink cartridges in the correct order.
Even though the machine informs you that an ink cartridge is empty, there will be a small amount of ink remaining in the ink cartridge. It is necessary to keep some ink in the ink cartridge to prevent air from drying out and damaging the print head assembly.
1
Lift the scanner cover from the right-hand side of the machine until it locks securely into the open position.
If one or more ink cartridges are empty, for example Black, the
LCD shows Ink Empty Black and Replace Ink.
2
Pull the ink cartridge hook toward you and remove the ink cartridge for the colour shown on the LCD.
Ink Cartridge Hook
3
Open the new ink cartridge bag for the colour shown on the
LCD, and then take out the ink cartridge.
13 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE
4
Remove the protective yellow cap.
Protective Yellow Cap
DO NOT TOUCH
Do not touch the area shown in the illustration above.
If the protective yellow cap comes off when you open the bag the cartridge will not be damaged.
5
Each colour has its own correct position. Keep the ink cartridge in an upright position when you insert it into the slot. Press down firmly on the ink cartridge until the hook snaps over it.
New Ink Cartridge
Ink Cartridge Hook
6
Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the scanner cover.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 27
7
If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to verify that it was a brand new one. Example: Did You Change Black? 1.Yes
2.No
. For each new cartridge you installed, press
1
on the dial pad to automatically reset the ink dot counter for that colour. If the ink cartridge you installed is not a brand new one, please be sure to select
2
.
If you wait until Ink Empty message is displayed on the LCD, the machine will automatically reset the ink dot counter.
If the Install message is on the display after you have installed ink cartridges, check that the ink cartridges are installed properly.
WARNING
If ink gets in your eyes, irrigate them with water immediately and call a doctor if you are concerned.
13 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Caution
■
Do not remove ink cartridges if you do not need to replace them.
If you do so, it may reduce the ink quantity and the machine will not know the quantity of ink left in the cartridge.
■
Do not touch the cartridge insertion slots. If you do so, the ink may stain your skin.
■
If ink stains your skin or clothing, wash with soap or detergent immediately.
■
If you install an ink cartridge in the wrong colour position, you must clean the print head several times before you start printing
(after correcting the cartridge installation) because the colours were mixed.
■
Once you open an ink cartridge, install it in the machine and use it up within six months of installation. Use unopened ink cartridges by the expiration date written on the cartridge package.
■
Do not dismantle or tamper with the ink cartridge, this can cause the ink to leak out of the cartridge.
■
Brother multifunction machines are designed to work with ink of a particular specification and will work to a level of optimum performance when used with genuine Brother branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother branded cartridges or the refilling of empty cartridges with this machine or the refilling of empty cartridges with ink from other sources. If damage is caused to the print head or other parts of this machine as a result of using incompatible products with this machine, any repairs required as a result may not be covered by the warranty.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 29
Uninstalling or installing the handset and handset cradle
If you do not use the handset and the handset cradle, you can remove them.
Uninstalling the handset and handset cradle
1
Unplug the curled handset cord from the machine.
2
Pull the tab outwards and hold it in position as you push the cradle to the back of the machine.
Tab
3
Attach the side cover.
13 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Installing the handset and handset cradle
1
Remove the side cover.
If you cannot open the cover with your hand, use a coin to open.
2
Align the recessed arrows on the cradle with those on the machine, and then slide the cradle toward the front of the machine until it clicks into place.
3
Connect the curled handset cord to the machine.
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 31
A
Appendix A
Telephone services
BT Call Sign (For U.K. Only)
This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. This is one way you can have a separate phone number for your machine.
Your machine has a BT Call Sign compatible distinctive ringing function, allowing you to dedicate a second phone number (on the same phone line) just for receiving faxes.
You can switch BT Call Sign off temporarily, then turn it back on.
When you get a new fax number, make sure you reset this function. This machine will automatically answer incoming calls that use your new fax number.
When you set the BT Call Sign feature to ON, the receive mode is set to Manual automatically. Manual mode will not respond to incoming telephone calls, since the number you use for telephone calls will use the normal ring pattern.
To enable the machine to work with BT Call Sign
(Only with your external phone)
1
Press
Menu/Set
,
2
,
0
,
3
.
The screen displays the current setting of this feature.
2
Press
▲
or
▼
to select On (or Off).
Press
Menu/Set
.
3
Press
Stop/Exit
.
If you turn off BT Call Sign, receive mode stays Manual. You need to set receive mode again.
A - 1 APPENDIX A
Advanced receiving operations
Operation from extension telephones
If you answer a fax call on an extension telephone, or an external telephone that is correctly connected to the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code
51
, the machine starts to receive the fax.
If the machine answers a voice call and pseudo/double-rings for you to take over, use the Telephone Answer Code
#51
to take the call at
an extension phone. (See Setting the F/T Ring Time (Fax/Tel mode
■
If you want to use Remote Activation, you have to turn on the
remote codes. (See Changing the remote codes on page A-4.)
51
and wait for the chirp or until the machine’s LCD displays Receiving, and then hang up.
You can also use the Fax Detect feature to make your machine
automatically take the call. (See Fax Detect on page 4-6.)
APPENDIX A A - 2
Fax/Tel mode in the power save condition
When the machine is in Fax/Tel mode and pseudo/double-rings to alert you to pick up a voice call, you can only answer by picking up the machine’s handset.
If you answer before the machine answers with pseudo/double-ringing, you can pick up the call at an external or extension phone.
For Fax/Tel mode only
When the machine is in Fax/Tel mode, it will use the F/T Ring Time
(pseudo/double-ringing) to alert you to pick up a voice call.
If you’re at the machine, you can lift the handset or press
Speaker
Phone
to answer.
If you lift the external telephone’s handset, press
Speaker Phone
twice to answer.
If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and then press
#51
between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing
51
.
A - 3 APPENDIX A
Using a cordless external handset
If the base unit of cordless telephone is connected (see page A-5)
and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay.
Changing the remote codes
Remote activation lets you send commands to your machine from an extension or external phone. To use Remote Activation, you must turn on the remote codes. The preset Fax Receive Code is
51
.
The preset Telephone Answer Code is
#51
.
If you are always disconnected when accessing your external
TAD remotely, try changing the Fax Receive Code and
Telephone Answer Code to another three-digit code (such as
###
and
998
).
1
If it is not illuminated in green, press
2
Press
Menu/Set
,
2
,
1
,
4
.
3
Press
▲
or
▼
to select On (or Off).
Press
Menu/Set
.
4
Enter the new Fax Receive Code.
Press
Menu/Set
.
5
Enter the new Telephone Answer Code.
Press
Menu/Set
.
6
Press
Stop/Exit
.
(
Fax
).
Remote Codes might not work with some telephone systems.
APPENDIX A A - 4
Connecting an external device to your machine
Connecting an external telephone
You can connect a separate telephone as shown in the diagram below.
Extension
Telephone
External
Telephone
When you are using an external or an extension telephone, the LCD shows Ext. Tel in Use.
A - 5 APPENDIX A
Connecting an external telephone answering device (TAD)
Sequence
You may choose to connect an additional answering device.
However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine
“listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings.
If you do not receive all your faxes, reduce the Ring Delay setting on your external TAD.
APPENDIX A A - 6
Do not connect a TAD elsewhere on the same phone line.
TAD
TAD
When you are using a TAD, the LCD shows Ext. Tel in Use.
Connections
The external TAD must be connected as shown above.
1
Set your external TAD to one or two rings. (The machine’s Ring
Delay setting does not apply.)
2
Record the outgoing message on your external TAD.
3
Set the TAD to answer calls.
4
Set the Receive Mode to Manual.
(See Choosing the Receive Mode on page 4-1.)
A - 7 APPENDIX A
Recording outgoing message (OGM) on an external TAD
Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.
1
Record 5 seconds of silence at the beginning of your message.
(This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)
2
Limit your speaking to 20 seconds.
We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it.
APPENDIX A A - 8
Using extension telephones (For U.K. only)
It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, Fax receive code may not operate reliably in such a simple configuration.
This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset.
Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine, in a master/slave configuration (see fig. 2 on next page). In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.”
The inadvisable configuration is shown in figure 1 on the next page, and the recommended master/slave configuration is shown in figure
2.
This new connection configuration can be arranged by contacting
BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white “T”-shaped connector provided as part of the line cord assembly.
A - 9 APPENDIX A
EXTENSION
SOCKET
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
INADVISABLE CONNECTION OF EXTENSION SOCKETS
Fig. 1.
EXTENSION
SOCKET
DISCONNECT
EXTENSION
SOCKET
MASTER
SOCKET
INCOMING
LINE
FAX
FAX MACHINE MUST BE PLUGGED
INTO MASTER SOCKET
RECOMMENDED CONNECTION OF EXTENSION SOCKETS
Fig. 2.
These phones are now connected as external devices as per
page A-5, because they are connected to the fax machine via
the T-connector.
APPENDIX A A - 10
Multi-line connections (PBX)
Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX
(Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine.
If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.
If you are installing the machine to work with a PBX
1
It is not guaranteed that the unit will operate properly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.
2
If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to Manual. All incoming calls should initially be regarded as telephone calls.
3
Make sure the Phone Line Type is set to PBX. (See Setting the
Custom features on your phone line
If you have Voice Mail, Call Waiting, Call Waiting/Caller ID,
RingMaster, an answering service, an alarm system or other custom feature on one phone line it may create a problem with the operation
of your machine. (See Custom features on a single line. on page
A - 11 APPENDIX A
B
Appendix B
On-screen programming
Your machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer.
Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine. All you need to do is follow the instructions as they guide you through the menu selections and programming options.
Menu table
You can probably program your machine without the User’s Guide if
you use the Menu table that begins on page B-3. These pages will
help you understand the menu selections and options that are found in the machine’s programs.
You can program your machine by pressing
Menu/Set
, followed by the menu numbers.
For example to set Fax Resolution to Fine:
Press
Menu/Set
,
2
,
2
,
2
and
▲
or
▼
to select Fine.
Press
Menu/Set
.
Memory storage
If there is a power failure, you will not lose your menu settings because they are stored permanently. Temporary settings (such as
Contrast, Overseas Mode, and so on) will be lost. You may also have to reset the date and time.
APPENDIX B B - 1
Navigation keys
Access the menu
Go to the next menu level
Accept an option
Scroll through the current menu level
Go back to the previous menu level
Exit the menu
You can access the menu mode by pressing
Menu/Set
.
When you enter the menu, the LCD scrolls.
Press
1
for General Setup menu
—OR—
Press
2
for Fax menu
Select
▲▼
& Set
1.General Setup
Select
▲▼
& Set
2.Fax
—OR—
Press
3
for Copy menu
Select
▲▼
& Set
3.Copy
Press
0
for Initial Setup
Select
▲▼
& Set
0.Initial Setup
You can scroll more quickly through each menu level by pressing the arrow for the direction you want:
▲
or
▼
.
Select an option by pressing
Menu/Set
when that option appears on the LCD.
The LCD will then show the next menu level.
Press
▲
or
▼
to scroll to your next menu selection.
Press
Menu/Set
.
When you finish setting an option, the LCD shows Accepted.
B - 2 APPENDIX B
Select & Set Select & Set to accept to exit
Main Menu
1
.General
Setup
Submenu Menu
Selections
1
.Mode Timer —
Options Descriptions Page
2
.Paper Type —
3
.Paper Size —
4
.Volume
5
.Auto
Daylight
6
.P.Save
Setting
7
.LCD
Contrast
1
.Ring
2
.Beeper
3
.Speaker
—
—
—
High
Med
Low
Off
High
Med
Low
Off
5 Mins
2 Mins
1 Min
30 Secs
0 Sec
Off
Plain
Inkjet
Glossy
Transparency
Letter
Legal
A4
A5
10x15cm
High
Med
Low
Off
On
Off
Fax
Receive:On
Fax
Receive:Off
Light
Dark
The factory settings are shown in Bold.
Sets the time to return to Fax mode.
Sets the type of paper in the paper tray.
Sets the size of the paper in the paper tray.
Adjusts the ring volume.
Adjusts the volume level of the beeper.
Adjusts the speaker volume.
Changes for Daylight
Savings Time automatically.
Customizes the
Power Save key not to receive fax in power save condition.
Adjust the contrast of the LCD.
APPENDIX B B - 3
Main Menu
2
.Fax
Submenu
1
.Setup
Receive
(In Fax mode only)
Menu
Selections
Options
1
.Ring Delay
Ring Delay
2
.F/T Ring
Time
00-04(02)
(01-04, Ireland only)
Toll Saver
On
Off
70 Sec
40 Sec
30 Sec
20 Sec
3
.Fax Detect
On
Semi
Off
Descriptions
Sets the number of rings before the machine answers in
Fax Only, Fax/Tel or
TAD mode.
Cost saving feature: the machine rings 2 times if there are messages and 4 times if there are no messages, so you can hang up and not pay for the call.
Sets the pseudo/double-ring time in Fax/Tel mode.
4
Code
5
Reduction
6
.Remote
.Auto
.Memory
Receive
On
( 51, #51)
Off
On
Off
On
Off
7
.Polling RX
Standard
Secure
Timer
The factory settings are shown in Bold.
Receives fax messages without pressing the Mono
Start or Colour Start key.
You can answer all calls at an extension or external phone and use codes to turn the machine on or off.
You can personalize these codes.
Reduces the size of incoming faxes.
Automatically stores any incoming faxes in its memory if it runs out of paper.
Sets up your machine to poll another fax machine.
Page
B - 4 APPENDIX B
Main Menu
2
.Fax
(Continued)
Submenu Menu
Selections
1
.Contrast
Options Descriptions Page
2
.Setup Send
(In Fax mode only)
2
.Fax
Resolution
3
.Delayed
Fax
4
.Batch TX
5
.Real Time
TX
6
.Polled TX
7
.Overseas
Mode
0
.Scan Size
Auto
Light
Dark
Standard
Fine
S.Fine
Photo
—
Changes the lightness or darkness of faxes you send.
Sets the default resolution for outgoing faxes.
On
Off
Set the time of day in
24 hour format that the delayed faxes will be sent.
Combines delayed faxes to the same fax number at the same time of day into one transmission.
You can send a fax without using the memory.
Off
On
Next Fax Only
Standard
Secure
On
Off
Letter
A4
Sets up the document on your machine to be retrieved by another fax machine.
If you are having difficulty sending faxes overseas, set this to On.
Adjust the scan area of the scanner glass to the size of the document.
The factory settings are shown in Bold.
APPENDIX B B - 5
Main Menu
2
.Fax
(Continued)
Submenu
3
Quick-Dial
4
.Set
.Report
Setting
5
.Remote Fax
Opt
Menu
Selections
Options
1
.Speed-Dial —
2
Groups
1
Report
2
Period
1
.Setup
.Journal
.Forward/
Store
2
Access
3
.XMIT
.Remote
Document
Descriptions Page
—
On
On+Image
Off
Off+Image
Every 7 Days
Every 2 Days
Every 24 Hours
Every 12 Hours
Every 6 Hours
Every 50 Faxes
Off
Off
Fax Forward
Fax Storage
PC Fax Receive
Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and
Start).
Sets up a Group number for
Broadcasting.
Initial setup for
Transmission
Verification Report and Journal Report.
---
—
Sets the machine to forward fax messages, to store incoming faxes in the memory (so you can retrieve them while you are away from your machine), or to send faxes to your
PC.
You must set your own code for Remote
Retrieval.
Prints incoming faxes stored in the memory.
The factory settings are shown in Bold.
B - 6 APPENDIX B
Main Menu
2
.Fax
(Continued)
3
.Copy
Submenu
6
.Remaining
Jobs
7
0
1
2
.Setup TAD
.Miscellaneous
.Quality
.Brightness
Menu
Selections
—
1
2
.OGM
.ICM
Max.Time
3
.ICM
Rec.Monitr
1
.Mem
Security
2
3
.Compatibility
.BT Call
Sign
(U.K. Only)
—
—
Options
Best
Normal
Fast
- +
Descriptions Page
—
TAD Message
F/T Message
180 Sec
120 Sec
60 Sec
30 Sec
On
Off
Checks which jobs are in the memory and lets you cancel selected jobs.
Play/Record or erase the outgoing message.
Select the maximum length of incoming messages.
—
Normal
Basic
On
Off
Allows you to turn the speaker volume for voice messages as they come in On or
Off.
Prohibits most functions except receiving faxes into memory.
Adjust the
Equalization for transmission problems.
Use with BT Call
Sign.
Selects the Copy resolution for your type of document.
Adjusts the brightness.
- +
3
.Contrast — -
-
+
+
Adjusts the contrast for copies.
The factory settings are shown in Bold.
APPENDIX B B - 7
Main Menu
3
.Copy
(Continued)
4
.PhotoCapture
Submenu
4
.Color
Adjust
1
2
3
Quality
.Paper &
Size
.Brightness
Menu
Selections
1
.Red
2
3
.Green
.Blue
—
—
—
Options Descriptions Page
R:
- Adjusts the amount
R:
- of Red in copies.
R:
- +
R:
-
R:
-
G:
- Adjusts the amount
G:
- of Green in copies.
G:
- +
G:
-
G:
-
B:
- Adjusts the amount
B:
- of Blue in copies.
B:
- +
B:
-
B:
-
Normal
Photo
Selects the print quality.
Selects the paper and print size.
Letter Glossy
10x15cm Glossy
13x18cm Glossy
A4 Glossy
Letter Plain
A4 Plain
Letter Inkjet
A4 Inkjet
10x15cm Inkjet
- + Adjusts the brightness.
- +
4
.Contrast — -
-
+
+
Adjusts the contrast.
The factory settings are shown in Bold.
B - 8 APPENDIX B
Main Menu Submenu
4
.PhotoCapture
(Continued)
5
.Color
Enhance
Menu
Selections
On
Off
Options
1
.White
Balance
Descriptions Page
Adjusts the hue of the white areas.
- +
2
.Sharpness
Enhances the detail of the image.
- +
3
.Color
Density
Adjusts the total amount of colour in the image.
- +
6
.Cropping —
7
.Borderless —
8
.Scan to
Card
1
.Quality
2
.B/W File
Type
3
.ColorFile
Type
On
Off
On
Off
Crops the image around the margin to fit the paper size or print size. Turn this feature Off if you want to print whole images or prevent unwanted cropping.
Expands the printable area to fit the edges of the paper
Selects the Scan resolution for your type of document.
B/W 200x100 dpi
B/W 200 dpi
Color 150 dpi
Color 300 dpi
Color 600 dpi
TIFF
JPEG
Selects the default file format for black and white scanning.
Selects the default file format for colour scanning.
The factory settings are shown in Bold.
APPENDIX B B - 9
Main Menu
5
.LAN
Submenu
1
.TCP/IP
(Wired)
Menu
Selections
1
.BOOT
Method
Options
Auto
Static
RARP
BOOTP
DHCP
2
.IP Address [000-255].
[000-255].
[000-255].
[000-255]
3
.Subnet
Mask
[000-255].
[000-255].
[000-255].
[000-255]
4
.Gateway [000-255].
[000-255].
[000-255].
[000-255]
5.Node Name
BRN_XXXXXX
Descriptions
You can choose the
BOOT method that best suits you needs.
Enter the IP address.
Enter the Subnet mask.
Enter the Gateway address.
6
.WINS
Config
Auto
Static
7
.WINS
Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
8
.DNS Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
9
.APIPA
On
Off
Enter the Node name.
You can choose the
WINS configuration mode.
Specifies the IP address of the primary or secondary server.
Specifies the IP address of the primary or secondary server.
Automatically allocates the IP address from the link-local address range.
Page
See
Network
User’s
Guide on the
CD-ROM
The factory settings are shown in Bold.
B - 10 APPENDIX B
Main Menu
5
.LAN
(Continued)
Submenu
2
.TCP/IP
(WLAN)
Menu
Selections
1
.BOOT
Method
Options
Auto
Static
RARP
BOOTP
DHCP
2
.IP Address [000-255].
[000-255].
[000-255].
[000-255]
3
.Subnet
Mask
[000-255].
[000-255].
[000-255].
[000-255]
4
.Gateway [000-255].
[000-255].
[000-255].
[000-255]
5
.Node Name
6
.WINS
Config
BRW_XXXXXX
Auto
Static
Descriptions
You can choose the
BOOT method that best suits you needs.
Enter the IP address
Enter the Subnet mask.
Enter the Gateway address.
7
.WINS
Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
8
.DNS Server
(Primary)
[000-255].
[000-255].
[000-255].
[000-255]
(Secondary)
[000-255].
[000-255].
[000-255].
[000-255]
9
.APIPA
On
Off
Enter the Node name.
You can choose the
WINS configuration mode.
Specifies the IP address of the primary or secondary server.
Specifies the IP address of the primary or secondary server.
Automatically allocates the IP address from the link-local address range.
Page
See
Network
User’s
Guide on the
CD-ROM
The factory settings are shown in Bold.
APPENDIX B B - 11
Main Menu
5
.LAN
(Continued)
6
Reports
Submenu Menu
Selections
3
.Setup WLAN
1
.Setup
Wizard
4
.WLAN
Status
2.SecurEasySetup
—
1
2
3.SSID
—
4.Comm.Mode
—
5
.Status
.Signal
.Security
Mode
Options
—
—
—
—
5.Setup
Misc.
1
.Wired LAN
2
.Time Zone
Auto
100B-FD
100B-HD
10B-FD
10B-HD
GMT+0:00
6.Network
I/F
0
.Factory
Reset
—
1
.Reset
2
.Exit
Wired LAN
WLAN
—
—
Descriptions Page
You can configure your print server.
You can configure the wireless network easily.
You can see the current wireless network status.
You can see the current wireless network signal strength.
You can see the current SSID.
You can see the current
Communication Mode.
You can see the current wireless network security settings.
Selects Ethernet link mode.
See
Network
User’s
Guide on the
CD-ROM
Sets the time zone for your country.
You can choose the network connection type.
Restores all wired and wireless network settings to the factory default.
You can print these lists and reports.
1
.XMIT
Verify
2
.Help List
—
—
3
.Quick-Dial —
4
.Fax
Journal
—
—
—
—
—
5
.User
Settings
6
.Network
Config
—
—
—
—
The factory settings are shown in Bold.
B - 12 APPENDIX B
Main Menu
0
.Initial
Setup
Submenu Menu
Selections
—
Options Descriptions Page
1
.Receive
Mode
2
.Date/Time —
3
.Station ID —
Fax Only
Fax/Tel
Manual
—
Fax:
Name:
4
.Tone/Pulse —
Tone
Pulse
5
.Dial Tone —
6
.Phone Line
Set
—
Detection
No Detection
Normal
PBX
ISDN
The factory settings are shown in Bold.
You can choose the receive mode that best suits your needs.
Puts the date and time on the LCD and in headings of faxes you send.
Program your name and fax number to appear on each page you fax.
Selects the dialling mode.
Turns Dial Tone
Detection on or off.
Select the phone line type.
APPENDIX B B - 13
Entering Text
When you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most number keys have three or four letters printed above them. The keys for
0
,
#
and do not have printed letters because they are used for special characters.
By pressing the appropriate number key repeatedly, you can access the character you want.
Press Key
4
5
2
3
8
9
6
7 one time
A
D
G
J
M
P
T
W
two times
B
E
H
K
N
Q
U
X
three times
I
L
C
F
O
R
V
Y
four times
4
5
2
3
8
Z
6
S
Inserting spaces
To enter a space in the fax number, press
▲
once between numbers.
To enter a space in the name, press
▲
twice between characters.
Making corrections
▲
If you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect character. Then press
Stop/Exit
. All letters above and to the right of the cursor will be deleted. Re-enter the correct character. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character that is on the same key as the previous character, press
▲
to move the cursor to the right before you press the key again.
Special characters and symbols
#
or
0
, and then press or to move the cursor under the special character or symbol you want. Then press
Menu/Set
to select it.
Press
Press
#
Press
0
for for for
(space) ! " # $ % & ’ ( ) + , - . /
: ; < = > ? @ [ ] ^ _
Ä Ë Ö Ü À Ç È É 0
B - 14 APPENDIX B
G
Glossary
ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
Auto Reduction Reduces the size of incoming faxes.
Automatic fax transmission Sending a fax without picking up the handset of the machine or pressing
Speaker Phone
.
Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.
Backup Print Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure.
Batch Transmission (Monochrome faxes only) As a cost saving feature, all delayed faxes to the same fax number will be sent as one transmission.
Beeper Volume Volume setting for the beep when you press a key or make an error.
Brightness Changing the Brightness makes the whole image lighter or darker.
Broadcasting The ability to send the same fax message to more than one location.
Cancel Job Cancels a programmed job, like Delayed Fax or
Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling.
Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of
Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified
Read (MMR) and JPEG, if the receiving machine has the same capability.
GLOSSARY G - 1
Communication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.
Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker.
Colour Enhancement Adjusts the colour in the image for better print quality by improving sharpness, white balance and colour density.
Delayed Fax Sends your fax at a specified later time that day.
Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax or receiving or printing an incoming fax.
ECM (Error Correction Mode) Detects errors during fax transmission and resends the pages of the fax that had an error.
Extension phone A telephone on the fax number that is plugged into a separate wall socket.
External phone A TAD (telephone answering device) or telephone that is connected to your machine.
F/T Ring Time The length of time that the Brother machine rings
(when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.
Fax Forwarding Sends a fax received into the memory to another pre-programmed fax number.
Fax Receive Code Press this code (
5 1
) when you answer a fax call on an extension or external phone.
Fax Storage You can store faxes in memory.
Fax tones The signals sent by sending and receiving fax machines while communicating information.
Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).
G - 2 GLOSSARY
Fine resolution Resolution is 203 x 196 dpi. It is used for small print and graphs.
Gray scale The shades of gray available for copying and faxing photographs.
Group number A combination of Speed-Dial numbers that are stored in a Speed-Dial location for Broadcasting.
Help list A printout of the complete Menu table that you can use to program your machine when you do not have the User’s Guide with you.
Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.
Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax
Journal on demand without interrupting the cycle.
LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle.
Manual fax When you lift the handset of the machine or press
Speaker Phone
so you can hear the receiving fax machine answer before you press
Mono Start
or
Colour Start
to begin transmission.
Menu mode Programming mode for changing your machine’s settings.
OCR (optical character recognition) The bundled ScanSoft
®
OmniPage
®
software application converts an image of text to text you can edit.
Out of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines.
Pause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press
Redial/Pause
as many times as needed for longer pauses.
PhotoCapture Center
™
Allows you to print digital photos from your digital camera at high resolution for photo quality printing or to scan documents to a media card.
GLOSSARY G - 3
Photo resolution A resolution setting that uses varying shades of gray for the best representation of photographs.
Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages.
Pulse A form of rotary dialling on a telephone line.
Quick Dial List A listing of names and numbers stored in
Speed-Dial memory, in numerical order.
Real Time Transmission When memory is full, you can send faxes in real time.
Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually.
Remote Access Code Your own four-digit code (--) that allows you to call and access your machine from a remote location.
Remote Retrieval Access The ability to access your machine remotely from a touch tone phone.
Resolution The number of vertical and horizontal lines per inch.
See: Standard, Fine, Super Fine and Photo.
Ring Delay The number of rings before the machine answers in
Fax Only
, Fax/Tel and TAD:Msg Mgr mode.
Ring Volume Volume setting for the machine’s ring.
Scanning The process of sending an electronic image of a paper document into your computer.
Scan to Card You can scan a black and white or colour document into a Media Card. Black and white images will be in TIFF or PDF file format and colour images may be in PDF or JPEG file format.
Search An electronic, alphabetical listing of stored Speed-Dial and
Group numbers.
Speed-Dial A pre-programmed number for easy dialling. You must press the
Search/Speed Dial
,
#
, and the two digit code and
Mono Start
or
Colour Start
to start the dialling process.
Standard resolution 203 x 97 dpi. It is used for regular size text and quickest transmission.
G - 4 GLOSSARY
Station ID The stored information that appears on the top of faxed pages. It includes the sender’s name and fax number.
Super Fine resolution 392 x 203 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external
TAD to your machine.
Temporary settings You can select certain options for each fax transmission and copy without changing the default settings.
Tone A form of dialling on the telephone line used for Touch Tone telephones.
Transmission The process of sending faxes over the phone lines from your machine to the receiving fax machine.
User Settings A printed report that shows the current settings of the machine.
Xmit Report (Transmission Verification Report) A listing for each transmission, that shows its date, time and number.
GLOSSARY G - 5
S
Specifications
Product description
General
Memory Capacity
Automatic Document
Feeder (ADF)
Paper Tray
Printer Type
Print Method
LCD (Liquid Crystal
Display)
Power Source
Power Consumption
Dimensions
16 MB
Up to 10 pages
100 Sheets (80 g/m
2
)
Ink Jet
Piezo with 74
× 5 nozzles
16 characters
× 2 lines, Back light
220 - 240V 50/60Hz
Power Save Mode:
Standby:
Operating:
375 mm
Average 4 W
Average 9 W
Average 25 W
165 mm
174 mm
361 mm
373 mm
438 mm
402 mm
347 mm
322 mm
345 mm
455 mm
S - 1 SPECIFICATIONS
Weight
Noise
Temperature
Humidity
6.1 kg
Operating: 42.5 to 51 dB*
* It depends on printing conditions
10 - 35°C Operating:
Best Print Quality:
Operating:
Best Print Quality:
20 - 33°C
20 to 80% (without condensation)
20 to 80% (without condensation)
Print media
Paper Input
Paper Output
Paper Tray
■
Paper type:
Plain paper, inkjet paper (coated paper), glossy paper*
2
, transparencies*
1
*
2
and envelopes
■
Paper size:
Letter, Legal*
3
, Executive, A4, A5, A6, JIS_B5, envelopes (commercial No.10, DL, C5,
Monarch, JE4), Photo card, Index card and
Post card.
For more details, see Paper weight, thickness
■
Maximum paper tray capacity: Approx. 100 sheets of 80 g/m
2
plain paper
Up to 25 sheets of A4 plain paper (Face up print delivery to the output paper tray)*
2
*
1
Use only transparencies recommended for inkjet printing.
*
2
For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging.
*
3
Legal paper cannot be stacked on the output paper tray.
SPECIFICATIONS S - 2
Copy
Colour/Black
Document Size
Scanning Width
Copy Speed
Multiple Copies
Enlarge/Reduce
Resolution
Colour/Black
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
210 mm
Black
Up to 17 pages/minute (A4 paper)*
Colour
Up to 11 pages/minute (A4 paper)*
* Does not include the time it takes to feed the paper.
Based on Brother standard pattern. (Fast mode/Stack Copy)
Copy speeds vary with the complexity of the document.
Stacks/Sorts up to 99 pages
25% to 400% (in increments of 1%)
Plain, inkjet or glossy paper:
Scans up to 600×600 dpi
Prints up to 1200×1200 dpi (Monochrome)
Prints up to 600×1200 dpi (Colour)
OHP/transparency:
Scans up to 600×600 dpi
Prints up to 1200×1200 dpi
S - 3 SPECIFICATIONS
PhotoCapture Center
™
Available Media
CompactFlash
®
(Type I only)
(Microdrive
™
is not compatible)
(Compact I/O card such as Compact LAN card and Compact Modem card are not supported.)
SmartMedia
®
(3.3V)
(Not available for use with ID)
Memory Stick
®
Memory Stick Pro
™
(Not available for music data with MagicGate
™
)
SecureDigital
™
MultiMediaCard
™ xD-Picture Card
™
*
* xD-Picture Card
™
Conventional Card 16 MB - 512 MB
* xD-Picture Card
™
Type M 512 MB - 1GB
File Extension
(Media Format)
(Image Format)
Number of Files
Folder
Borderless
DPOF, EXIF, DCF
Photo Print: JPEG*
Scan to Card: JPEG, PDF (Colour)
TIFF, PDF (Black)
* Progressive JPEG format is not supported.
Up to 999 files in the media card
File must be in the 3rd folder level of the Media
Card.
Letter, A4, Photo Card
SPECIFICATIONS S - 4
Fax
Compatibility
Coding System
Modem Speed
Document Size
Scanning Width
Printing Width
Gray Scale
Polling Types
Contrast Control
Resolution
Speed-Dial
Broadcasting
Automatic Redial
Auto Answer
Communication Source
Memory Transmission
Out of Paper Reception
ITU-T Group 3
MH/MR/MMR/JPEG
Automatic Fallback
14400 bps
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
208 mm
204 mm
256 levels
Standard, Secure, Timer, Sequential:
(Monochrome only)
Automatic/Light/Dark
(manual setting)
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical Standard -
3.85 line/mm (Black)
7.7 line/mm (Colour)
Fine - 7.7 line/mm (Black/Colour)
Photo - 7.7 line/mm (Black)
Superfine - 15.4 line/mm (Black)
80 stations
130 stations
3 times at 5 minute intervals
0, 1, 2, 3 or 4 rings
Public switched telephone network and PBX
Up to 480*
1
/400*
2
pages
Up to 480*
1
/400*
2
pages
*1
*2
“Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution,
MMR code). Specifications and printed materials are subject to change without prior notice.
”Pages” refers to the ”ITU-T Test Chart #1” (a typical business letter, Standard resolution, MMR code).
Specifications and printed materials are subject to change without prior notice.
S - 5 SPECIFICATIONS
Scanner
Colour/Black
TWAIN Compliant
WIA Compliant
Colour Depth
Resolution
Scanning Speed
Document Size
Scanning Width
Gray Scale
Colour/Black
Yes (Windows
®
98/98SE/Me/2000 Professional/XP)
Mac OS
®
9.1-9.2/Mac OS
®
X 10.2.4 or greater
Yes (Windows
®
XP)
36 bit colour processing (Input)
24 bit colour processing (Output)
Up to 19200
× 19200 dpi (interpolated)
Up to 600
× 2400 dpi (optical)
Colour: up to 5.93 sec.
Black: up to 3.76 sec.
(A4 size in 100
× 100 dpi)
ADF Width: 147 mm to 216 mm
ADF Height: 147 mm to 356 mm
Scanner Glass Width: Max. 216 mm
Scanner Glass Height: Max. 297 mm
210 mm
256 levels
SPECIFICATIONS S - 6
Printer
Printer Driver
Resolution
Print Speed
Printing Width
Disk-Based Fonts
Borderless
Windows
®
98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-directional capability
Brother Ink Driver
For Mac OS
®
9.1-9.2/Mac OS
®
X 10.2.4 or greater
Up to 1200 x 6000 dots per inch (dpi)*
1200 x 1200 dots per inch (dpi)
600 x 600 dots per inch (dpi)
600 x 150 dots per inch (dpi)
* Output image quality varies based upon many factors including but not limited to input image resolution and quality and print media.
up to 20 pages/minute (Black)* up to 15 pages/minute (Colour)*
* Based on Brother standard pattern.
A4 size in draft mode.
Does not include the time it takes to feed the paper.
204 mm (216 mm)*
* When you set the Borderless feature to ON.
35 TrueType
Letter, A4, A6, Photo Card, Index Card, Post Card,
Envelope
S - 7 SPECIFICATIONS
Interfaces
USB
LAN cable
Wireless LAN
A Full-Speed USB 2.0 cable that is no longer than
2.0 m.*
Ethernet UTP cable category 5 or greater.
Your machine supports IEEE 802.11 b/g wireless communication with your wireless LAN using infrastructure mode or a wireless Peer-to-Peer connection in Ad-Hoc mode.
* Your machine has a Full-Speed USB 2.0 interface. This interface is compatible with Hi-Speed USB 2.0; however, the maximum data transfer rate will be 12 Mbits/s. The machine can also be connected to a computer that has a USB 1.1 interface.
SPECIFICATIONS S - 8
S - 9 SPECIFICATIONS
Consumable items
Ink
Service Life of Ink
Cartridge
Replacement
Consumables
The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly.
Black - Approximately 500 pages at 5% coverage
Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage
• The above figures assume continuous printing at a resolution of 600 x 600 dpi in normal mode after installing new ink cartridge.
• The number of pages a cartridge will print may change depending on how often you use the machine and how many pages you print with each use.
• The machine will automatically and periodically clean the print head assembly, a process that uses a small amount of ink.
• The first time you install a set of ink cartridges the machine will use a small amount of ink to fill and prime the ink delivery tubes. This process will only happen once.
• When the machine identifies a cartridge as empty there may be a small amount of ink left in it. This is necessary to prevent air from drying out and damaging the print head assembly.
<Standard Black> LC900BK
<Cyan> LC900C
<Magenta> LC900M
<Yellow> LC900Y
SPECIFICATIONS S - 10
Network (LAN)
LAN
Support for
Protocols
You can connect your machine to a network for
Network Printing, Network Scanning, PC Fax Send and PC-Fax Receive (Windows
®
only). Also included is Brother BRAdmin Professional Network
Management software.
Windows
®
98/98SE/Me/2000/XP
Mac OS
®
9.1 - 9.2, Mac OS
®
X 10.2.4 or greater
Ethernet 10/100 BASE-TX Auto Negotiation (Wired
LAN)
IEEE 802.11 b/g (Wireless LAN)
TCP/IP
ARP, RARP, BOOTP, DHCP, APIPA, NetBIOS,
WINS, LPR/LPD, Port9100, mDNS, FTP, TELNET,
SNMP, TFTP, Scanner port
Included Utilities:
BRAdmin Professional (Windows
®
)
■
Wireless LAN is not available for Mac OS
®
9.1-9.2.
■
BRAdmin Professional is not supported in Mac
OS
®
.
■
BRAdmin Light is available for Mac OS
®
X
10.2.4 or greater users.
For more information, please visit the Brother
Solutions Center. (http://solutions.brother.com)
■
Network Scanning and Remote Setup are available for Mac OS
®
X 10.2.4 or greater.
S - 11 SPECIFICATIONS
Index
A
Access codes, storing and dialling ............................... 5-5
ADF (automatic document feeder) ........................1-6, 3-3
ADF cover ......................... 13-5
Answering machine (TAD) ....A-6
connecting ........................A-7
Automatic
fax receive ........................ 4-1
Fax Detect ..................... 4-6
fax redial ........................... 3-2
transmission ..................... 3-5
B
Broadcasting ..................... 3-11
setting up Groups for ........ 5-3
C
Cancelling
Fax Forwarding .........6-1, 6-7
fax jobs in memory ......... 3-10 jobs awaiting redial ......... 3-10
Paging .............................. 6-7
Cleaning
Paper Pick-up Roller .... 13-25
print head ..................... 13-15
printer platen ................ 13-24
scanner ........................ 13-23
CNG tones ........................ 1-19
Computer requirements ......S-9
Connecting
external TAD ....................A-6
external telephone ............A-5
Consumable items ............S-10
Control panel overview ....... 1-2
Copy
brightness .........................9-8
colour adjustment ...........9-14
contrast ...........................9-13 default settings ...............9-13
Enlarge/Reduce ........ 9-4, 9-6
enter Copy mode ..............9-1
keys ..................................9-3
multiple .............................9-2
Page Layout ...................9-10
paper ................................9-7
Quality key ........................9-5
quality setting ..................9-13
single copy ........................9-2
Sort (ADF only) .................9-9
temporary settings ............9-3
using ADF .........................9-2
Copy Options key (copying)
Brightness .........................9-8
Paper Size ........................9-8
Paper Type .......................9-7
Cordless phone .................. A-4
Credit card numbers ............5-5
on a single line .... 13-12, A-11
D
Date and Time .....................2-1
Transmission ...................3-13
Dialling
a pause .............................5-6
access codes and credit card numbers ..................5-5
automatic fax redial ..........3-2
automatic transmission .....3-5
Groups ............................3-11
INDEX I - 1
manual ............................. 3-1
Speed-Dial ....................... 3-2
Dual Access ....................... 3-8
E
Mode) ............................. 1-20
Envelopes ......................... 1-13
Equalization .................... 13-14
Error messages on LCD .....13-1
Comm. Error .................. 13-1
Ink Empty ....................... 13-2
Near Empty .................... 13-2
No Paper Fed ................ 13-3
Not Registered ........ 3-2, 13-3
Out of Memory ............... 13-3
Unable to Change .......... 13-4
Unable to Clean ............. 13-4
Unable to Init. ................ 13-4
Unable to Print ............... 13-4
Unable to Scan .............. 13-4
using ......................... A-2, A-9
External telephone, connecting ........................ A-5
F
Fax codes
changing ................... 6-5, A-4
Fax Receive Code ........... A-2
Fax Forwarding
changing remotely .... 6-7, 6-9
Fax Storage ........................ 6-2
printing from memory ....... 4-8
turning on ......................... 6-2
Fax, stand-alone
receiving .......................... 4-1
I - 2 INDEX
at end of conversation .... 4-7
compatibility .............. 13-14
difficulties .................. 13-10
Fax Forwarding ...... 6-1, 6-7
reducing to fit on paper .... 4-7
retrieving from a remote site ............................... 6-9
Ring Delay, setting ........ 4-3
sending ............................ 3-1
at end of conversation ..... 3-5 automatic ....................... 3-5
Broadcasting ............... 3-11
cancelling from memory ..................... 3-10
colour fax ....................... 3-3
compatibility .............. 13-14
contrast ......................... 3-6
enter Fax mode ............. 3-1
(Dual Access) .............. 3-8
from scanner glass ........ 3-4
manual .......................... 3-5
overseas ...................... 3-12
Transmission ............... 3-9
resolution ....................... 3-7
Fax/Tel mode ...................... 4-1
Announcement ................. 7-2
answering at extension phones ...........................A-2
(voice calls) .................... 4-5
F/T Ring Time .................. 4-5
Fax Receive Code ...........A-2
receiving faxes .................A-3
Ring Delay ....................... 4-3
Code ...............................A-2
G
Gray scale ................... S-5, S-6
Groups for Broadcasting ..... 5-3
H
HELP
LCD messages .................B-1
using navigation keys ..... B-2
Menu Table .............. B-1, B-3
Hold ..................................... 5-8
I
Ink cartridges
checking ink volume ..... 13-19
replacing ....................... 13-26
Ink Dot Counter ............... 13-26
J
Jams
document ....................... 13-5 paper .............................. 13-5
L
display) ...................... B-1, B-2
contrast ............................ 2-8
Help List ........................... 8-3
M
Maintenance, routine ...... 13-23
Manual
dialling .......................3-1, 5-7
receive .............................. 4-1
transmission ..................... 3-5
Memory Security ............... 3-15
Memory Storage .................B-1
Menu Selection Table .........B-1
Message Center mode ........ 7-1
erasing messages ............ 7-5
playing voice messages ..... 7-4 printing faxes from memory ...........................7-4
recording a conversation .... 7-7 recording Fax/Tel announcement
(F/T OGM) ......................7-7
(Msg Ctr OGM) ...............7-2
setting up .................. 7-1, 7-3
Mode, entering
Copy .................................9-1
Fax ....................................3-1
Scan .................................1-2
(PBX) .............................. A-11
O
(Msg Ctr OGM) ..................7-2
P
Paging
programming your pager number ...........................6-1
Paper ........................... 1-9, S-2
document size ................. S-3
Size ...................................2-5
size of document ..............1-6
Type ..................................2-5
Phone line
connections ..................... A-7
difficulties ......................13-11
multi-line (PBX) .............. A-11
Type ..................................2-3
PhotoCapture Center
™
Borderless ....................10-12
Cropping .......................10-12
Default Settings ..............10-9
INDEX I - 3
DPOF printing ................ 10-8
paper & size ................... 10-7
Printing images .............. 10-6
Printing Index ................. 10-5
specifications ................... S-4
Power failure ...................... B-1
area ............................... 1-13
difficulties ............ 13-9, 13-10
drivers .............................. S-7
fax from memory .............. 4-8
improving quality .......... 13-15
paper jams ..................... 13-6
report ............................... 8-3
resolution ......................... S-7 specifications ................... S-7
machine .................... B-1, B-2
Q
Quality key (copying) .......... 9-3
Quick-Dial
Access codes and credit card numbers
setting up ...................... 5-5
Broadcasting .................. 3-11 using Groups .............. 3-11
Group dial
changing ....................... 5-2
Broadcasting ............... 5-3
Search ............................. 3-2
Speed-Dial
changing ....................... 5-2
setting up ...................... 5-1
using .............................. 3-2
R
Receive Mode
Fax/Tel ............................. 4-1
TAD Msg. Mgr .................. 4-1
Redial/Pause ...................... 3-2
Reducing
copies ........................ 9-4, 9-6
incoming faxes ................. 4-7
Remote Retrieval ................ 6-6
access code .............. 6-5, 6-6
commands ....................... 6-7
getting your faxes ............. 6-9
Reports ............................... 8-1
Fax Journal ...................... 8-2
Journal Period ............... 8-2
Help List ........................... 8-3 how to print ...................... 8-3
Network Configuration ..... 8-3
Quick-Dial List .................. 8-3
Verification ..................... 8-1
User Settings ................... 8-3
XMIT Verify ...................... 8-3
Resolution
copy .................................S-3
SuperFine, Photo) ..........S-5
print ..................................S-7
scan .................................S-6
setting for next fax ............ 3-7
Ring Delay, setting .............. 4-3
S
Safety Instructions ........iii, 12-2
Setup
Date and Time ................. 2-1
Station ID (fax header)
entering text .................. 2-2
I - 4 INDEX
Shipping the machine ..... 13-20
Speed-Dial
changing ........................... 5-2
dialling .............................. 3-2
storing .............................. 5-1
T
TAD (telephone answering device), external ........ 4-1, A-6
connecting ................ A-6, A-7
receive mode .................... 4-1
recording OGM .................A-8
Temporary copy settings ..... 9-3
Text, entering ....................B-14 special characters ..........B-14
Troubleshooting ................ 13-1
checking ink volume ..... 13-19
document jam ................. 13-5
LCD .............................. 13-1
if you are having difficulty
copying ...................... 13-12
incoming calls ............ 13-11
Network ..................... 13-13
phone line .................. 13-14
phone line difficulties ... 13-11
printing ......................... 13-9
printing or receiving faxes ........................ 13-10
Faxes ....................... 13-10
receiving faxes .......... 13-11
scanning .................... 13-12
sending faxes ............ 13-11
software ..................... 13-12
paper jam ....................... 13-6
print quality ................... 13-15
V
speaker .............................2-7
W
Wireless Network
See Quick Setup Guide and
Network User’s Guide on the
CD-ROM.
INDEX I - 5
Remote Retrieval Access card
If you plan to retrieve voice or fax messages while away from your machine, carrying the Remote Retrieval Access Card printed below will serve as a convenient reminder of the retrieval procedures.
Simply cut out the card and fold it to fit in your wallet or organizer.
Keeping it handy will help you derive the full benefit of your machine’s Fax Forwarding, and Remote Retrieval features.
R - 1 REMOTE RETRIEVAL ACCESS CARD
R - 2
Visit us on the World Wide Web http://www.brother.com
This machine is approved for use in the country of purchase only. Local
Brother companies or their dealers will only support machines purchased in their own countries.
UK/IRE/GEN
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Key features
- Home & office Inkjet Colour printing
- 6000 x 1200 DPI
- A4 20 ppm
- Colour scanning Colour faxing
- Ethernet LAN
- Internal memory: 16 MB