Brother MFC 8600 All in One Printer User Manual

SOFTWARE
USER’S GUIDE
DCP-8085DN
MFC-8480DN
MFC-8880DN
MFC-8890DW
Not all models are available in all
countries.
Version 0
UK
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the United States
and other countries.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Apple, Macintosh, Safari and True Type are registered trademarks of Apple Inc. registered in the United
States and other countries.
Adobe, Flash, PageMaker, Photoshop, PostScript and PostScript 3 are either registered trademarks or
trademarks of Adobe Systems Incorporated in the United States and/or other countries.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson Corporation.
IBM and Proprinter are either registered trademarks of International Business Machines Corporation in the
United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of Nuance
Communications, Inc. or its affiliates in the United States and/or other countries.
CorelDRAW, WordPerfect and Paint Shop Pro are trademarks or registered trademarks of Corel Corporation
and/or its subsidiaries in Canada, the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
All other trademarks are property of their respective companies.
i
Table of Contents
Section I
1
Printing
Windows®
2
Using the Brother printer driver..................................................................................................................2
Printing a document...................................................................................................................................3
Duplex printing...........................................................................................................................................4
Guidelines for printing on both sides of the paper ...............................................................................4
Automatic duplex printing ....................................................................................................................4
Manual duplex printing ........................................................................................................................4
Simultaneous scanning, printing and faxing ..............................................................................................4
Printer operation keys................................................................................................................................5
Job Cancel...........................................................................................................................................5
Secure Key ..........................................................................................................................................5
Printer Emulation Support ...................................................................................................................6
Printing the Internal Font List...............................................................................................................7
Printing the Print Configuration List .....................................................................................................7
Test Print .............................................................................................................................................7
Duplex .................................................................................................................................................8
Restoring default printer settings.........................................................................................................8
Status Monitor............................................................................................................................................9
Monitoring the machine’s status ..........................................................................................................9
Printer driver settings...............................................................................................................................10
Features in the Windows® printer driver..................................................................................................11
Basic tab ..................................................................................................................................................11
Paper Size .........................................................................................................................................12
Orientation .........................................................................................................................................12
Copies ...............................................................................................................................................12
Media Type........................................................................................................................................12
Resolution..........................................................................................................................................13
Print Settings .....................................................................................................................................13
Multiple Page.....................................................................................................................................13
Duplex / Booklet ................................................................................................................................14
Paper Source.....................................................................................................................................16
Advanced tab...........................................................................................................................................17
Use Watermark..................................................................................................................................19
Watermark Settings ...........................................................................................................................19
Header-Footer Print...........................................................................................................................21
Toner Save Mode ..............................................................................................................................21
Secure Print.......................................................................................................................................21
Administrator .....................................................................................................................................22
User Authentication ...........................................................................................................................22
Other Print Options............................................................................................................................23
Accessories tab .......................................................................................................................................24
Support ....................................................................................................................................................26
Features in the BR-Script (PostScript® 3™ language emulation) printer driver ......................................28
Printing Preferences ..........................................................................................................................28
Advanced options ..............................................................................................................................30
Ports tab ...........................................................................................................................................32
ii
2
Scanning
33
Scanning a document using the TWAIN driver........................................................................................33
Scanning a document into the PC .....................................................................................................33
Pre-Scanning to crop a portion you want to scan..............................................................................35
Settings in the Scanner Setup dialog box..........................................................................................36
Scanning a document using the WIA driver (Windows® XP/Windows Vista®) ........................................40
WIA compliant ...................................................................................................................................40
Scanning a document into the PC .....................................................................................................40
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................42
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan) ........................................................................45
Scanning a document into the PC .....................................................................................................45
Pre-Scanning to crop a portion you want to scan using the scanner glass .......................................46
Using the Scan key (For USB or Parallel cable users) ............................................................................48
Scan to USB ......................................................................................................................................49
Scan to E-mail ...................................................................................................................................52
Scan to Image ...................................................................................................................................52
Scan to OCR .....................................................................................................................................53
Scan to File........................................................................................................................................54
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™.............................................................55
Viewing items ....................................................................................................................................56
Organizing your items in folders ........................................................................................................57
Quick links to other applications ........................................................................................................57
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit............57
Importing items from other applications.............................................................................................58
Exporting items into other formats.....................................................................................................58
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR......................................................................58
3
ControlCenter3
59
Using ControlCenter3 ..............................................................................................................................59
Switching the user interface ..............................................................................................................61
Turning the Auto Load feature off......................................................................................................61
SCAN.......................................................................................................................................................62
File type .............................................................................................................................................63
Image (example: Microsoft® Paint)....................................................................................................63
OCR (Word Processing program) .....................................................................................................65
E-mail ................................................................................................................................................66
File.....................................................................................................................................................67
CUSTOM SCAN ......................................................................................................................................68
File type .............................................................................................................................................69
Customizing a user-defined button....................................................................................................70
COPY ......................................................................................................................................................75
PC-FAX (MFC models only) ....................................................................................................................77
Send ..................................................................................................................................................78
Receive/View Received.....................................................................................................................78
Address Book ....................................................................................................................................79
Setup .................................................................................................................................................79
DEVICE SETTING...................................................................................................................................80
Remote Setup (MFC models only) ....................................................................................................81
Quick-Dial (MFC models only)...........................................................................................................82
Status Monitor ..................................................................................................................................82
User’s Guide......................................................................................................................................83
iii
4
Network Scanning (For models with built-in network)
84
Before using Network Scanning ..............................................................................................................84
Network licence .................................................................................................................................84
Configuring Network Scanning ..........................................................................................................85
Using the Scan key..................................................................................................................................88
Scan to E-mail (PC)...........................................................................................................................88
Scan to E-mail (E-mail Server) (MFC-8880DN and MFC-8890DW) .................................................89
Scan to Image ...................................................................................................................................91
Scan to OCR .....................................................................................................................................92
Scan to File........................................................................................................................................93
Scan to FTP.......................................................................................................................................94
Scan to Network ................................................................................................................................97
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network) ...................................100
How to set a new default for the Duplex Scan mode
(For Scan to E-mail (E-mail server) only) ....................................................................................100
5
Remote Setup (MFC models only)
101
Remote Setup........................................................................................................................................101
6
Brother PC-FAX Software (MFC models only)
103
PC-FAX sending ...................................................................................................................................103
Setting up user information..............................................................................................................103
Sending setup..................................................................................................................................104
Setting up a cover page...................................................................................................................105
Entering cover page information......................................................................................................106
Sending a file as a PC-FAX using the Facsimile style user interface..............................................106
Sending a file as a PC-FAX using the Simple style user interface ..................................................107
Address Book ........................................................................................................................................109
Brother Address Book .....................................................................................................................110
Setting up a member in the Address Book ......................................................................................110
Speed Dial setup .............................................................................................................................111
Setting up a group for broadcasting ................................................................................................112
Editing member information.............................................................................................................112
Deleting a member or group............................................................................................................112
Exporting the Address Book ............................................................................................................113
Importing to the Address Book ........................................................................................................114
PC-FAX receiving ..................................................................................................................................116
Enabling PC-FAX Receiving software on your machine .................................................................117
Running the PC-FAX Receiving software on your PC.....................................................................117
Setting up your PC ..........................................................................................................................118
Configuring the Network PC-FAX Receiving Settings .....................................................................119
Viewing new PC-FAX messages.....................................................................................................120
7
Firewall settings (For Network users)
121
Before using the Brother software .........................................................................................................121
Windows® XP SP2 ..........................................................................................................................121
Windows Vista® ...............................................................................................................................123
iv
Section II Apple® Macintosh®
8
Printing and Faxing
127
Printer operation key..............................................................................................................................127
Job Cancel.......................................................................................................................................127
Secure Key ......................................................................................................................................127
Printer Emulation Support ...............................................................................................................128
Printing the Internal Font List...........................................................................................................129
Printing the Print Configuration List .................................................................................................129
Test Print .........................................................................................................................................129
Duplex .............................................................................................................................................130
Restoring default printer settings.....................................................................................................130
Status Monitor........................................................................................................................................131
Updating the machine’s status ........................................................................................................131
Hiding or showing the window .........................................................................................................131
Quitting the window .........................................................................................................................132
Web Based Management (Network Connection Only)....................................................................132
Features in the printer driver (Macintosh®)............................................................................................133
Choosing page setup options ..........................................................................................................133
Choosing printing options ................................................................................................................134
Cover Page (Mac OS® X 10.4.x or greater) ....................................................................................135
Paper Feed......................................................................................................................................135
Layout..............................................................................................................................................136
Secure Print.....................................................................................................................................137
Print Settings ...................................................................................................................................138
Removing the Printer driver for Macintosh® ..........................................................................................142
Using the BR-Script3 Driver
(Post Script® 3™ language emulation printer driver)..........................................................................143
Features in the BR-Script (PostScript® 3™ language emulation) printer driver ....................................149
Page Setup......................................................................................................................................149
Choosing page setup options ..........................................................................................................149
Cover Page (Mac OS® X 10.4.x or greater) ....................................................................................151
Layout..............................................................................................................................................151
Secure Print (Mac OS® X 10.5.x only) ............................................................................................153
Printer Features...............................................................................................................................154
Sending a fax (MFC models only) .........................................................................................................158
Macintosh® ......................................................................................................................................158
Drag a vCard from the Mac OS® X Address Book application
(Mac OS® X 10.3.9 to 10.4.x)......................................................................................................161
Using Mac OS® X 10.5.x Addresses panel .....................................................................................162
9
Scanning
164
Scanning from a Macintosh® .................................................................................................................164
Scanning an image into your Macintosh® .......................................................................................164
Scanning a duplex document .........................................................................................................165
Pre-Scanning an image ...................................................................................................................166
Settings in the Scanner window ......................................................................................................167
v
Using the Scan key (For USB cable users) ...........................................................................................171
Scan to USB ....................................................................................................................................172
Scan to E-mail .................................................................................................................................175
Scan to Image .................................................................................................................................175
Scan to OCR ...................................................................................................................................176
Scan to File......................................................................................................................................177
Using Presto! PageManager..................................................................................................................178
Features ..........................................................................................................................................178
System requirements for Presto! PageManager .............................................................................178
NewSoft Technical Support .............................................................................................................178
10
ControlCenter2
181
Using ControlCenter2 ............................................................................................................................181
Turning the AutoLoad feature off.....................................................................................................181
SCAN.....................................................................................................................................................183
File types .........................................................................................................................................184
Image
(example: Apple® Preview) .........................................................................................................184
OCR
(word processing application)......................................................................................................186
E-mail ..............................................................................................................................................187
File...................................................................................................................................................188
CUSTOM SCAN ....................................................................................................................................189
File types .........................................................................................................................................190
User-defined button .........................................................................................................................190
Scan to Image .................................................................................................................................191
Scan to OCR ...................................................................................................................................192
Scan to E-mail .................................................................................................................................193
Scan to File......................................................................................................................................194
COPY / PC-FAX (PC-FAX is on MFC models only) ..............................................................................195
DEVICE SETTINGS ..............................................................................................................................197
Remote Setup (MFC models only) ..................................................................................................197
Quick-Dial (MFC models only).........................................................................................................198
Status Monitor .................................................................................................................................198
11
Network Scanning
199
Before using Network Scanning ............................................................................................................199
Configuring network scanning .........................................................................................................199
Using the Scan key................................................................................................................................201
Scan to E-mail (PC).........................................................................................................................201
Scan to E-mail (E-mail server, MFC-8880DN and MFC-8890DW) .................................................202
Scan to Image .................................................................................................................................204
Scan to OCR ...................................................................................................................................205
Scan to File......................................................................................................................................206
Scan to FTP.....................................................................................................................................207
Scan to Network ..............................................................................................................................211
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network) ...................................214
How to set a new default for the Duplex Scan mode
(For Scan to E-mail (E-mail server) only) ....................................................................................214
vi
12
Remote Setup
215
Remote Setup (MFC models only) ........................................................................................................215
A
Index
217
vii
Section I
Windows
®
Printing
Scanning
ControlCenter3
Network Scanning (For models with built-in network)
Remote Setup (MFC models only)
Brother PC-FAX Software (MFC models only)
Firewall settings (For Network users)
I
2
33
59
84
101
103
121
1
Printing
1
1
Note
• The screens in this section are from Windows® XP. Screens on your PC may vary depending on your
operating system.
• If your PC is protected by a firewall, and is unable to print, you may need to configure the firewall settings
to allow communication through port number 137. (See Firewall settings (For Network users)
on page 121.)
Using the Brother printer driver
1
A printer driver is software that translates data from the format used by a PC into the format needed by a
particular printer, using a printer command language or page description language.
The printer drivers are on the CD-ROM we have supplied. Install the drivers by following the Quick Setup
Guide. The latest printer driver can also be downloaded from the Brother Solutions Center at:
http://solutions.brother.com
Windows® Printing
The dedicated printer drivers for Microsoft® Windows® 2000 Professional/XP/XP Professional x64 Edition/
Windows Vista®/Windows Server® 2003 1 /Windows Server® 2008 1 are available on the CD-ROM supplied
with your Brother device. You can install them easily into your Windows® system using our installer program.
The drivers support our unique compression mode to enhance printing speed in Windows® applications, and
allows you to set various printer settings, including economy printing mode and custom paper size.
1
Windows Server® 2003 and Windows Server® 2008 are available for network printing only.
2
Printing
Printing a document
1
When the machine receives data from your computer, it begins printing by picking up paper from the paper
tray. The paper tray can feed many types of paper and envelopes. (See the User’s Guide for information
about the Paper Tray and Recommended paper.)
a
From your application, choose the Print command.
If any other printer drivers are installed on your computer, choose Brother MFC-XXXX or DCP-XXXX
Printer* as your printer driver from the Print or Print Settings menu in your software application, and then
click OK to begin printing.
*(Where XXXX is your model name. If you are using a LAN cable or a parallel cable to connect your
machine then LAN or LPT will be in the printer driver name.)
Note
• Parallel interface is not supported for Windows Vista®.
• (Macintosh®) See Features in the printer driver (Macintosh®) on page 133.
b
c
Your computer sends the data to the machine.
When the machine finishes printing all the data, the LCD shows the machine status.
Note
You can choose the paper size and orientation in your application software.
If your application software does not support your custom paper size, choose the next largest paper size.
Then adjust the print area by changing the right and left margins in your application software.
3
1
Printing
Duplex printing
1
1
The supplied printer driver supports duplex printing.
Guidelines for printing on both sides of the paper
1
„ If the paper is thin, it may wrinkle.
„ If paper is curled, turn over the stack, straighten it and then put it back in the paper tray or the Manual Feed
Slot.
„ If the paper is not feeding properly, it may be curled. Remove the paper, straighten it and turn over the
stack.
„ When you use the manual duplex function, it is possible that there may be paper jams or poor print quality.
If there is a paper jam, see Paper jams in the User’s Guide. If you have a print quality problem, see
Improving the print quality in the User’s Guide.
Automatic duplex printing
1
„ Use A4, Letter, Legal or Folio size paper when you use the automatic duplex printing function.
„ Make sure that the back cover is closed.
„ Make sure that the duplex tray is installed correctly in the printer.
„ If paper is curled, straighten it and then put it back in the paper tray.
„ Use regular paper or thin paper. DO NOT use bond paper.
Manual duplex printing
1
The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver
instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well,
or you may get a paper jam. Very thin or thick paper is not recommended.
Simultaneous scanning, printing and faxing
1
Your machine can print from your computer while sending or receiving a fax in memory, or while scanning a
document into the computer. Fax sending will not be stopped during PC printing. However, when the machine
is copying or receiving a fax on paper, it pauses the PC printing operation, and then continues printing when
copying or fax receiving has finished.
4
Printing
Printer operation keys
1
1
Job Cancel
1
To cancel the current print job, press Job Cancel. You can clear the data that is left in the printer memory by
pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All).
Secure Key
1
Secured data is password protected. Only those people who know the password will be able to print the
secured data. The machine will not print secure data until the password is entered. After the document is
printed, the data will be cleared from the memory. To use this function, you need to set your password in the
printer driver dialog box. If you turn the power switch Off, the secured data saved in memory will be cleared.
a
Press Secure/Direct.
Note
If the LCD displays No Data Stored, there is no secured data in the memory.
b
c
d
e
Press a or b to choose the user name. Press OK. The LCD displays the secured jobs list for that name.
Press a or b to choose the job. Press OK.
Enter your four-digit password and press OK.
To print the data, press a or b to choose Print, press OK and then enter the number of copies you want.
Press OK.
The machine prints the data.
To delete the secured data, press a or b to choose Delete. Press OK.
Note
Make sure there are no USB Flash memory drive inserted.
5
Printing
Printer Emulation Support
1
1
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
„ HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
„ BR-Script 3 Mode
BR-Script is an original Brother page description language and a PostScript® language emulation
interpreter. This printer supports PostScript®3™. The BR-Script interpreter of this printer allows you to
control text and graphics on the page.
For technical information about PostScript® commands, see the following manuals:
• Adobe Systems Incorporated. PostScript® Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript® Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
• Adobe Systems Incorporated. PostScript® Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
„ EPSON FX-850 and IBM Proprinter XL Mode
The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to
meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer
emulations. Use these emulation modes so your printer will work well when printing from those types of
applications.
Setting the Emulation mode
a
For MFC models, press Menu, 4, 1.
For DCP models, press Menu, 3, 1.
b
Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet, BR-Script 3, Epson FX-850
or IBM Proprinter. Press OK.
c
Press Stop/Exit.
1
Note
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
6
Printing
Printing the Internal Font List
1
1
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.
a
For MFC models, press Menu, 4, 2, 1.
For DCP models, press Menu, 3, 2, 1.
b
c
d
Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
Press Start. The machine prints the list.
Press Stop/Exit.
Printing the Print Configuration List
1
You can print a list of current printer settings.
a
For MFC models, press Menu, 4, 2, 2.
For DCP models, press Menu, 3, 2, 2.
b
c
Press Start. The machine prints the settings.
Press Stop/Exit.
Test Print
1
If you are having problems with print quality, you can do a test print.
a
For MFC models, press Menu, 4, 2, 3.
For DCP models, press Menu, 3, 2, 3.
b
c
Press Start.
Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
7
Printing
Duplex
1
1
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a
For MFC models, press Menu, 4, 3.
For DCP models, press Menu, 3, 3.
b
c
Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
Press Stop/Exit.
Restoring default printer settings
1
You can return the machine’s printer settings to the factory settings. Fonts loaded to the machine’s memory
will be cleared.
a
For MFC models, press Menu, 4, 4.
For DCP-8085DN, press Menu, 3, 4.
b
To restore the default settings, press a or b to choose 1.Reset. Press OK.
To exit without making a change, press a or b to choose 2.Exit. Press OK.
c
Press Stop/Exit.
8
Printing
Status Monitor
1
1
The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices,
allowing you to get immediate notification of error messages such as paper empty or paper jam.
You can check the device status at anytime by double-clicking the icon in the tasktray or by choosing
Status Monitor located in Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your PC.
There is also a link to the Brother Original Supplies website. Click Visit the Original Supplies website
button for more information on Brother original supplies.
Note
For more information about using the Status Monitor software, right-click the Status Monitor icon and
choose Help.
Monitoring the machine’s status
1
The Status Monitor icon will change colour depending on the machine status.
„ A green icon indicates the normal stand-by condition.
„ A yellow icon indicates a warning.
„ A red icon indicates a printing error has occurred.
There are two locations where you can display the Status Monitor on your PC - in the tasktray or on the
desktop.
Note
• You can check the device status at anytime by double-clicking the icon in the tasktray or selecting the
Status Monitor located in the Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) on your
computer.
• For more information about using the Status Monitor software, right click the Status Monitor icon and
choose Help.
9
Printing
Printer driver settings
1
1
Note
(Macintosh®) See Printing and Faxing on page 127.
You can change the following printer settings when you print from your computer.
„ Paper Size
„ Orientation
„ Copies
„ Media Type
„ Resolution
„ Print Settings
„ Multiple Page
„ Duplex / Booklet
„ Paper Source
„ Scaling 1
„ Reverse Print
„ Use Watermark 1
„ Header-Footer Print 1
„ Toner Save Mode
„ Secure Print 1
„ Administrator 1
„ User Authentication 1
„ Macro 1
„ Density Adjustment
„ Improve Print Output
1
These settings are not available with the BR-script printer driver for Windows®.
10
Printing
Features in the Windows® printer driver
1
1
For more information, see the Help text in the printer driver.
Note
• The screens in this section are from Windows® XP. The screens on your PC will vary depending on your
operating system.
• You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Printer Properties dialog box.
Basic tab
1
You can also change settings by clicking the illustration on the left side of the Basic tab.
1
2
a
b
c
d
Choose the Paper Size, Orientation, Copies, Media Type, Resolution and Print Settings (1).
Choose the Multiple Page and Duplex / Booklet setting (2).
Choose the Paper Source (3).
Click OK to apply your chosen settings.
To return to the default settings, click Default, then OK.
11
Printing
Paper Size
1
1
From the drop-down menu choose the Paper Size you are using.
Orientation
1
Orientation selects the position of how your document will be printed (Portrait or Landscape).
Portrait (Vertical)
Landscape (Horizontal)
Copies
1
The copies selection sets the number of copies that will be printed.
„ Collate
With the Collate check box selected, one complete copy of your document will be printed and then
repeated for the number of copies you selected. If the Collate check box is not selected, then each page
will be printed for all the copies selected before the next page of the document is printed.
Media Type
1
You can use the following types of media in your machine. For the best print quality, select the type of media
that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Envelopes
Env. Thick
Env. Thin
Recycled Paper
Bond Paper
Transparencies
Note
• When using ordinary plain paper choose Plain Paper. When using heavier weight paper, envelopes or
rough paper choose Thick Paper or Thicker Paper. For bond paper, choose Bond Paper.
• When you use envelopes, choose Envelopes. If the toner is not fixed to the envelope correctly when
Envelopes has been selected, choose Env. Thick. If the envelope is crumpled when Envelopes has
been selected, choose Env.Thin. (See the User’s Guide for information about printing on envelopes.)
12
Printing
Resolution
1
1
You can change the resolution as follows:
„ 300 dpi
„ 600 dpi
„ HQ 1200
„ 1200 dpi
Note
If you use the high quality 1200 dpi setting (1200 x 1200 dpi) the print speed will be slower.
Print Settings
1
You can manually change the print setting.
„ General
This is a printing mode for general printing of documents.
„ Graphics
This is the best mode for printing documents that contain graphics.
„ Office Document
This is the best mode for printing office documents that include both tables and text.
„ Text
This is the best mode for printing text documents.
„ Manual
You can change the settings manually by choosing Manual and clicking the Manual Settings... button.
You can set brightness, contrast and other settings.
Multiple Page
1
The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on
one sheet of paper or enlarge the image size for printing one page on multiple sheets of paper.
„ Page Order
When N in 1 option is selected, the page order can be selected from the drop-down list.
„ Border Line
When printing multiple pages on one sheet with the Multiple Page feature you can choose to have a solid
border, dash border or no border around each page on the sheet.
13
Printing
Duplex / Booklet
a
b
1
1
Put paper in the paper tray or MP tray.
(Windows printer driver)
1
Open the Properties dialog box in the printer driver.
2
From the General tab, click the Printing Preferences icon.
3
From the Duplex/Booklet dropdown list in the Basic tab, choose Duplex.
4
Click Duplex Settings....
5
Make sure that Use Duplex Unit has been chosen.
6
Click OK. The printer will print on both sides of the paper automatically.
(BR-Script printer driver)
1
Open the Properties dialog box in the printer driver.
2
From the General tab, click the Printing Preferences icon.
3
From the Layout tab, choose Orientation, Print on Both Sides and Page Order.
4
Click OK. The printer will print on both sides of the paper automatically.
„ None
Disable duplex printing.
14
Printing
„ Duplex
When you want to do duplex printing, use this function.
1
If you choose Duplex and click Duplex Settings... button, you can set the following settings.
• Duplex Mode
• Use Duplex Unit
In this mode, the printer prints on both sides of the paper automatically.
• Manual Duplex
In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and
show the instructions required to re-install the paper. When you click OK the odd numbered pages
will be printed.
• Duplex Type
There are six types of duplex binding directions available for each orientation.
Flip on Left Edge
Flip on Right Edge
Flip on Top Edge
Flip on Bottom Edge
Flip on Top Edge (No Reverse)
Flip on Bottom Edge (No
Reverse)
• Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or
millimeters.
15
Printing
„ Booklet
When you want to do print a booklet, use this function. To make a booklet, fold the printed pages down in
the middle.
1
If you choose Booklet and click Duplex Settings... button, you can set the following settings.
• Duplex Mode
• Use Duplex Unit
In this mode, the printer prints on both sides of the paper automatically.
• Manual Duplex
In this mode, the printer prints all the even numbered pages first. Then the printer driver will stop and
show the instructions required to re-install the paper. When you click OK the odd numbered pages
will be printed.
• Duplex Type
There are two types of duplex binding directions available for each orientation.
Flip on Left Edge
Flip on Right Edge
• Binding Offset
If you check the Binding Offset option, you can also specify the offset for binding in inches or
millimeters.
Paper Source
1
You can choose Auto Select, Tray1, Tray2 1, MP Tray or Manual and specify separate trays for printing the
first page and for printing from the second page onwards.
1
Available if the optional tray is installed.
16
Printing
Advanced tab
1
1
Change the tab settings by clicking one of the appropriate icons:
„ Scaling (1)
„ Reverse Print (2)
„ Use Watermark (3)
„ Header-Footer Print (4)
„ Toner Save Mode (5)
„ Secure Print (6)
„ Administrator (7)
„ User Authentication (8)
„ Other Print Options (9)
„ Default (10)
a
Choose the Scaling setting (1).
„ Check Off if you want to print the document as it appears on your screen.
„ Check Fit to Paper Size if you want to enlarge or reduce the document to fit the paper size.
„ Check Free if you want to change the size.
b
Check Reverse Print to reverse the data from up to down (2).
17
Printing
c
You can print a logo or text onto your document as a Watermark (3). You can choose one of the preset
Watermarks, or you can use a bitmap or text file that you have created.
d
You can print the date and time on your document from your computer's system clock. You can choose
to restrict printing by PC login user name or ID number and name (4) (see Secure Function Lock 2.0 in
the Network Users Guide).
e
f
g
You can save running costs by reducing the print density (5).
h
You can enter your ID and PIN number when you are restricted from PC print by the Secure Function
Lock feature (8).
i
j
Click Other Print Options to set more printer functions (9).
You can protect your document using a password (6).
You can limit access to functions such as scaling and watermark (7). To use this function, you need to
have administrator privileges.
If you want to return the settings to the default, click Default (10).
18
1
Printing
Use Watermark
1
1
You can put a logo or text into your document as a watermark. You can choose one of the preset Watermarks,
or you can use a bitmap file that you have created. Check Use Watermark and then click the Settings...
button.
Watermark Settings
1
19
Printing
Transparent
1
Check Transparent to print the watermarked image in the background of your document. If this feature is not
checked then the watermark will be printed on top of your document.
In Outline Text
1
1
Check In Outline Text if you only want to print an outline of the watermark. It is available when you choose
a text watermark.
Print Watermark
1
You can print the watermark in any of the following ways.
„ On All Pages
„ On first page only
„ From second page
„ Custom
Click the Edit button to change the watermark settings.
You can change the watermark’s size and position on the page by selecting the watermark, and clicking the
Edit button. If you want to add a new watermark, click the Add button, and then choose Use Text or
Use Bitmap File in the Watermark Style.
„ Title
Enter a title you like in the field.
„ Text
Enter your Watermark Text into the Text box, and then choose the Font, Style, Size and Darkness.
„ Bitmap
Enter the file name and location of your bitmap image in the File box, or click Browse to search for the
file. You can also set the scaling size of the image.
„ Position
Use this setting if you want to control the position of the watermark on the page.
20
Printing
Header-Footer Print
1
1
When this feature is enabled, it will print the date and time on your document from your computer’s system
clock and the PC login user name or the text you entered. By clicking Settings..., you can customize the
information.
„ ID Print
If you select Login User Name, your PC login user name will be printed. If you select Custom and enter
the text in the Custom edit box, the text you entered will be printed.
Toner Save Mode
1
You can save running costs by turning on the Toner Save Mode, which reduces the print density (your prints
appear lighter).
Note
• We do not recommend Toner Save Mode for printing photo or greyscale images.
• Toner Save Mode is not available for HQ 1200 and 1200 dpi resolution.
Secure Print
1
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
To send a secured document:
a
b
c
Click Settings... of the Secure Print and check Secure Print.
Enter your password and click OK.
To print the secured documents, you must enter your password from the control panel of the machine.
(See Secure Key on page 5.)
Note
Printing multiple copies is not available when Secure Print is set to on.
To delete a secured document:
You need to use the control panel of the machine to delete a secured document. (See Secure Key on page 5.)
21
Printing
Administrator
1
1
Administrators have the authority to limit access to functions such as scaling and watermark.
„ Password
Enter the password into this box.
„ Set Password
Click here to change the password.
„ Copies Lock
Set the copy pages selection to one to prevent multiple copy printing.
„ Multiple Page & Scaling Lock
Lock the scaling and multiple page setting to prevent changes being made.
„ Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.
„ Header-Footer Print Lock
Lock the current settings of the Header-Footer Print option to prevent changes being made.
User Authentication
1
If you are restricted from PC Print by the Secure Function Lock feature, you need to set your ID and PIN
number in the User Authentication dialog box.
Click Settings... of the User Authentication and enter your ID and PIN number. If your PC login name is
registered to Secure Function Lock, you can check the Use PC Login Name box instead of entering your ID
and PIN number.
Note
• If you want to see information about your ID such as the status of the restricted features and the number
of remaining pages you are allowed to print, click Verify. The Authentication result dialog box will
appear.
• If you want to make the Verify dialog box appear each time you print,
check Show print status before printing.
• If you want to enter your ID and PIN number each time you print,
check Enter ID Name/PIN for each print job.
22
Printing
Other Print Options
1
1
You can set the following in Printer Function:
„ Macro
„ Density Adjustment
„ Improve Print Output
Macro
1
You can save a page of a document as a macro to printer memory. You can also execute the saved macro
(you can use the saved macro as an overlay on any document). This will save time and increase printing
speed for often used information such as forms, company logos, letterhead formats or invoices.
Density Adjustment
1
Increase or decrease the print density.
Note
The Density Adjustment is not available when you set the resolution to HQ1200.
Improve Print Output
1
This feature allows you to improve a print quality problem.
„ Reduce Paper Curl
If you choose this setting, the paper curl may be reduced. If you are printing only a few pages, you do not
need to choose this setting. We recommend that you change the printer driver setting in Media Type to a
thin setting. (For more information about reducing paper curl, see Improving the print quality in the User’s
Guide.)
„ Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve
the situation enough, select Thicker paper in the Media type settings.
23
Printing
Accessories tab
1
1
Note
From the Start menu, select Control Panel and then Printers and Faxes 1. Right-click the
Brother MFC-XXXX Printer (Brother DCP-XXXX Printer) icon and select Properties to access the
Accessories tab.
1
Printers for Windows® 2000 users.
When you install optional accessories, you can add and choose their settings in the Accessories tab as
follows.
„ Available Options (1)
You can manually add and remove the options that are installed on the printer. Tray settings will match
the installed options.
„ Paper Source Setting (2)
This feature shows the current paper size for each paper tray.
„ Serial No. (3)
By clicking Auto Detect, the printer driver will query the printer and display its serial number. If it fails to
receive the information, the screen will display "---------".
24
Printing
„ Auto Detect (4)
The Auto Detect function finds the currently installed optional devices and shows the available settings in
the printer driver. When you click Auto Detect, options that are installed on the printer will be listed in
Available Options (1). You can manually add or remove the options by choosing an optional device you
want to add or remove, and then clicking Add or Remove.
Note
The Auto Detect function is not available under the following printer conditions:
• The printer power switch is off.
• The printer is in an error state.
• The printer is in a network shared environment.
• The cable is not connected to the printer correctly.
25
1
Printing
Support
1
1
Click Support... in the Print Preferences dialog box.
1
2
3
4
5
6
„ Brother Solutions Center (1)
The Brother Solutions Center (http://solutions.brother.com) is a web site offering information about your
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for
using your printer.
„ Original Supplies website... (2)
You can visit our web site for original/genuine Brother supplies by clicking this button.
26
Printing
„ Print Settings (3)
This will print pages showing the configuration of the printer’s internal settings.
1
„ Print Fonts (4)
This will print pages showing all the internal fonts of the printer.
„ Check Setting...(5)
You can check the current driver settings.
„ About... (6)
This will show the list of the printer driver files and version information.
27
Printing
Features in the BR-Script (PostScript® 3™ language
emulation) printer driver
1
For more information, see the Help text in the printer driver.
Note
The screens in this section are from Windows® XP. The screens on your PC may vary depending on your
operating system.
Printing Preferences
1
Note
You can access the Printing Preferences dialog box by clicking Printing Preferences... in the General
tab of the Brother MFC-XXXX BR-Script3 Properties (or Brother DCP-XXXX BR-Script3 Properties)
dialog box.
„ Layout tab
You can change the layout setting by choosing the settings for Orientation, Print on Both Sides
(Duplex), Page Order and Pages Per Sheet.
• Orientation
Orientation selects the position of how your document will be printed.
(Portrait, Landscape or Rotated Landscape)
• Print on Both Sides
If you want to do duplex printing, choose Flip on Short Edge or Flip on Long Edge.
28
1
Printing
• Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the
document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on
the bottom of the stack.
• Pages Per Sheet
Choose how many pages will appear on each side of the paper.
„ Paper/Quality tab
Choose the Paper Source.
• Paper Source
You can choose Automatically Select, Auto Select, Tray1, Tray2 1, MP Tray or Manual Feed.
1
Available if the optional tray is installed.
Automatically Select
This setting will automatically pull paper from any paper source (tray or manual feed slot) that has a
paper size defined in the printer driver that matches your document.
Auto Select
This setting will automatically pull paper from any paper source (tray or manual feed slot) that has a
paper size defined in the machine that matches your document.
Tray1
This setting will pull paper from Tray1.
Tray2
This setting will pull paper from Tray2. (Available if the optional tray is installed.)
MP Tray
This setting will pull paper from the MP Tray. The paper size needs to match the defined paper size.
Manual Feed
This setting will pull any size of paper from the MP Tray.
29
1
Printing
Advanced options
1
1
You can access the Advanced options by clicking the Advanced... button on the Layout tab or
Paper/Quality tab.
a
Choose the Paper Size and Copy Count (1).
„ Paper Size
From the drop-down box choose the Paper Size you are using.
„ Copy Count
The copy selection sets the number of copies that will be printed.
b
Set the Scaling and TrueType Font settings (2).
„ Scaling
Specifies whether to reduce or enlarge documents, and by what percentage.
„ TrueType Font
Specifies the TrueType font options. Click Substitute with Device Font (the default) to use
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster
printing; however, you might lose special characters not supported by the printer font. Click
Download as Softfont to download TrueType fonts for printing instead of using printer fonts.
30
Printing
c
You can change settings by choosing the setting in the Printer Features list (3):
1
„ Print Quality
Specifies the print resolution.
„ Media Type
You can use the following types of media in your machine. For the best print quality, select the type
of media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
Envelopes
Env. Thick
Env. Thin
Recycled Paper
„ Secure Print
Secure Print allows you to secure documents that are password protected when they are sent to the
machine. Only the people who know the password will be able to print them. Since the documents are
secured at the machine, you must enter the password using the control panel of the machine. The
secured document must have a Password and Job Name. The default setting is Off.
„ Password
Choose the password for your secured document that you send to the machine from the drop-down
box.
„ Job Name
Choose the Job name from the drop-down list for your secured document that you sent to the
machine.
„ Toner Save
You can conserve toner using this feature. When you set Toner Save to On, your prints appear
lighter. The default setting is Off.
Note
We do not recommend Toner Save to On for printing photo or greyscale images.
31
Printing
„ Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is on.
1
„ High Quality Image Printing
You can increase the quality of image printing. If you set High Quality Image Printing to On, the
printing speed will be slower.
„ Improve Print Output
This feature allows you to improve a print quality problem.
• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. Change the printer
driver setting in Media Type to a thin setting. (For more information about reducing paper curl, see
Improving the print quality in the User’s Guide.)
• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not
improve the situation enough, select Thicker paper in Media type settings.
„ Density Adjustment
Increase or decrease the print density.
Note
The Density Adjustment is not available when you set the Print Quality to HQ 1200.
Ports tab
1
If you want to change the port where your printer is connected or the path to the network printer you are using,
choose or add the port you want to use.
32
2
Scanning
2
The scanning operations and drivers will be different depending on your operating system. The machine uses
a TWAIN compliant driver for scanning documents from your applications.
2
„ (Windows® XP/ Windows Vista®)
Two scanner drivers are installed. A TWAIN compliant scanner driver (See Scanning a document using
the TWAIN driver on page 33.) and a Windows® Imaging Acquisition (WIA) driver. (See Scanning a
document using the WIA driver (Windows® XP/Windows Vista®) on page 40.)
Note
• For ScanSoft™ PaperPort™ 11SE, see Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™
on page 55.
• If your PC is protected by a firewall, and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. (See Firewall settings (For Network
users) on page 121.)
Scanning a document using the TWAIN driver
2
The Brother MFL-Pro Suite software includes a TWAIN compliant scanner driver. TWAIN drivers meet the
standard universal protocol for communicating between scanners and applications. This means that you can
not only scan images directly into the PaperPort™ 11SE viewer that Brother included with your machine, but
you can also scan images directly into hundreds of other software applications that support TWAIN scanning.
These applications include popular programs like Adobe® Photoshop®, Adobe® PageMaker®, CorelDRAW®
and many more.
Scanning a document into the PC
2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
a
b
Load your document.
Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation
to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.
c
Click File, then Scan or Get Photo.... You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
d
Click the Select button.
33
Scanning
e
Choose the scanner you are using from the Available Scanners list.
Note
Choose TWAIN:TW-Brother MFC-XXXX (TWAIN:TW-Brother DCP-XXXX),
TWAIN:TW-Brother MFC-XXXX LPT (TWAIN:TW-Brother DCP-XXXX LPT) or
TWAIN:TW-Brother MFC-XXXX LAN (TWAIN:TW-Brother DCP-XXXX LAN).
f
g
h
2
Check the Display scanner dialog box on the Scan or Get Photo panel.
Click Scan.
The Scanner Setup dialog box appears.
Adjust the following settings, if needed, in the Scanner Setup dialog box:
„ Scan (Image Type) (1)
„ Resolution (2)
„ Scan Type (3)
„ Reduce Noise (4)
„ Brightness (5)
„ Contrast (6)
„ Document Size (7)
„ Duplex(two-sided) Scanning (8)
(Not available for the MFC-8480DN)
34
Scanning
i
Click Start.
When scanning is finished, click Cancel to return to the PaperPort™ 11SE window.
Note
• After you select a document size, you can adjust the scanning area further by clicking the left mouse button
and dragging it. This is required when you want to crop an image when scanning. (See Pre-Scanning to
crop a portion you want to scan on page 35.)
2
• For models that support duplex scanning
You cannot adjust the scanning area.
You cannot use legal size paper for duplex scanning.
You cannot use the PreScan button to preview an image.
Pre-Scanning to crop a portion you want to scan
2
You can preview your image and crop unwanted portions before scanning by using the PreScan button.
When you are satisfied with the preview, click the Start button in the Scanner Setup dialog box to scan the
image.
a
b
Follow the steps from a to g of Scanning a document into the PC on page 33.
Choose the settings for Scan (Image Type), Resolution, Scan Type, Brightness, Contrast and
Document Size, as needed.
Note
Pre-Scanning is not available if you choose Duplex(two-sided) Scanning.
c
Click PreScan.
The whole image is scanned into the PC and appears in the Scanning Area (1) of the Scanner Setup
dialog box.
1
35
Scanning
d
Press and hold down the left mouse button and drag it over the portion you want to scan.
2
1
1 Scanning area
Note
You can enlarge the image using the
icon, and then use the
icon to restore the image to its
original size.
e
Load your document again.
Note
Skip this step if you loaded the document on the scanner glass in step a.
f
Click Start.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
g
In the PaperPort™ 11SE window, use the options available to refine the image.
Settings in the Scanner Setup dialog box
2
Image Type
2
Choose the output image type from Photo, Web or Text. Resolution and Scan Type will be altered for each
default setting.
The default settings are listed in the table below:
Image Type
Resolution
Scan Type
Photo
Use for scanning photo images.
300 × 300 dpi
24-bit colour
Web
Use for attaching the scanned image to web pages. 100 × 100 dpi
24-bit colour
Text
Use for scanning text documents.
200 × 200 dpi
Black & White
36
Scanning
Resolution
2
You can choose a scanning resolution from the Resolution drop-down list. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colours.
Resolution
Black & White/
Grey (Error Diffusion)
256 Colour
True Grey/24bit Colour
100 × 100 dpi
Yes
Yes
Yes
150 × 150 dpi
Yes
Yes
Yes
200 × 200 dpi
Yes
Yes
Yes
300 × 300 dpi
Yes
Yes
Yes
400 × 400 dpi
Yes
Yes
Yes
600 × 600 dpi
Yes
Yes
Yes
1200 × 1200 dpi
Yes
No
Yes
2400 × 2400 dpi
Yes
No
Yes
4800 × 4800 dpi
Yes
No
Yes
9600 × 9600 dpi
Yes
No
Yes
19200 × 19200 dpi
Yes
No
Yes
2
Scan Type
2
„ Black & White
Use for text or line art.
„ Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give the appearance of grey.)
„ True Grey
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of
grey.
„ 256 Colour
Uses up to 256 colours to scan the image.
„ 24bit Colour
Uses up to 16.8 million colours to scan the image.
Although using 24bit Colour creates an image with the most accurate colour, the image file will be about
three times larger than a file created with 256 Colour. It requires the most memory and has the longest
transfer time.
Reduce Noise
2
You can reduce noise of scanned images. When noise appears in scanned images or prints of the scanned
image, this setting can reduce the noise.
37
Scanning
Note
The Reduce noise setting is only available when 24bit Colour is chosen and the Resolution is set to 300
× 300 dpi, 400 × 400 dpi or 600 × 600 dpi.
2
Brightness
2
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again. If the image is
too dark, set a higher Brightness level and scan the document again.
Note
The Brightness setting is only available when Black & White, Grey or True Grey is chosen.
Contrast
2
You can increase or decrease the Contrast level by moving the slide bar to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You can
also enter a value in the box to set the Contrast.
Note
The Contrast setting is only available when Grey or True Grey is chosen.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the contrast and resolution to see which setting best suits your needs.
Document Size
2
Choose one of the following sizes:
„ A4 210 × 297 mm
„ JIS B5 182 × 257 mm
„ Letter 215.9 x 279.4 mm
„ Legal 215.9 x 355.6 mm
„ A5 148 x 210 mm
„ Executive 184.1 x 266.7 mm
„ Business Card 90 x 60 mm
To scan business cards, choose the Business Card size, and then place the business card face down in
the center of the left hand side of the scanner glass, as indicated by the document guidelines.
„ Photo 10 x 15 cm
„ Index Card 127 x 203.2 mm
„ Photo L 89 x 127 mm
„ Photo 2L 13 x 18 cm
38
Scanning
„ Postcard 1 100 x 148 mm
„ Postcard 2 (Double) 148 x 200 mm
„ Custom
If you choose Custom as the size, the Custom Document Size dialog box appears.
2
Enter the Name, Width and Height for the document.
You can choose ‘mm’ or ‘inch’ as the unit for Width and Height.
Note
• You can see the actual paper size you chose on the screen.
• Width: shows the width of scanning area
• Height: shows the height of scanning area
• Data Size: shows the rough data size in Bitmap format. The size will be different for other file formats
such as JPEG.
• User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm
39
Scanning
Scanning a document using the WIA driver
(Windows® XP/Windows Vista®)
2
WIA compliant
2
For Windows® XP/Windows Vista® you can choose Windows® Image Acquisition (WIA) for scanning images
from the machine. You can scan images directly into the PaperPort™ 11SE viewer that Brother included with
your machine or you can scan images directly into any other application that supports WIA or TWAIN
scanning.
Note
• Windows® 2000/XP do not support Duplex Scan in the WIA driver.
• Duplex Scan is not available for legal size paper.
Scanning a document into the PC
2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 42.)
a
b
Load your document.
Start the ScanSoft™ PaperPort™ 11SE software that was installed during the MFL-Pro Suite installation
to scan a document.
Note
The instructions for scanning in this Guide are for when you use ScanSoft™ PaperPort™ 11SE. The
scanning steps may vary when using other software applications.
c
Click File, then Scan or Get Photo.... You can also click the Scan or Get Photo button.
The Scan or Get Photo panel appears on the left side of the screen.
d
e
Click Select button.
Choose the scanner you are using from the Available Scanners list.
Note
Choose WIA:Brother MFC-XXXX (WIA:Brother DCP-XXXX), WIA:Brother MFC-XXXX LPT
(WIA:Brother DCP-XXXX LPT) or WIA:Brother MFC-XXXX LAN (WIA:Brother DCP-XXXX LAN).
f
g
Check the Display scanner dialog box on the Scan or Get Photo panel.
Click Scan.
The Scanner Setup dialog box appears.
40
2
Scanning
h
Adjust the following settings, if needed, in the Scanner Setup dialog box:
2
1
2
3
4
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Page size
i
j
k
l
Choose Document Feeder from the Paper source drop-down list (1).
Choose the picture type (2).
Choose the Page size from the drop-down list (4).
If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you
choose a setting.
41
Scanning
Note
The scanner resolution can be set as high as 1200 dpi.
For resolutions greater than 1200 dpi, use the Scanner Utility. (See Scanner Utility on page 43.)
m
2
Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
Pre-Scanning to crop a portion you want to scan using the scanner glass
2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a
b
Follow the steps from a to g of Scanning a document into the PC on page 40.
Choose Flatbed in the Paper source drop-down list (1).
1
4
2
3
1 Paper source
2 Picture type
3 Adjust the quality of the scanned picture
4 Scanning area
c
d
Choose the picture type (2).
Click Preview.
The whole image is scanned into the PC and appears in the scanning area (4).
42
Scanning
e
Press and hold down the left mouse button and drag it over the portion you want to scan.
2
f
If you need advanced settings, click Adjust the quality of the scanned picture (3). You can choose
Brightness, Contrast, Resolution and Picture Type from Advanced Properties. Click OK after you
choose a setting.
g
Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in the PaperPort™ 11SE window (or your
application window).
Scanner Utility
2
The Scanner Utility is used for configuring the WIA scanner driver for resolutions greater than 1200 dpi and
for changing the paper size. If you want to set Legal size as the default size, use this utility to change the
setting. You must restart your PC for the new settings to take effect.
43
Scanning
„ Running the utility
You can run the utility by choosing the Scanner Utility located in the
Start/All Programs/Brother/MFC-XXXX (or DCP-XXXX) (where XXXX is your model name)/
Scanner Settings/Scanner Utility.
2
Note
If you scan the document at a resolution greater than 1200 dpi, the file size may be very large. Make sure
that you have enough memory and hard disk space for the size of the file you are trying to scan. If you do
not have enough memory or hard disk space then your PC may freeze and you could lose your file.
Note
(Windows Vista®) The User Account Control screen appears, do the following.
• For users who have administrator rights: Click Allow.
• For users who do not have administrator rights: Enter the administrator password and click OK.
44
Scanning
Scanning a document using the WIA driver
(Windows Photo Gallery and Windows Fax and Scan)
2
Scanning a document into the PC
2
There are two ways in which you can scan a whole page. You can either use the ADF (automatic document
feeder) or the scanner glass.
If you want to scan and then crop a portion of a page after pre-scanning the document, you need to use the
scanner glass. (See Pre-Scanning to crop a portion you want to scan using the scanner glass on page 46.)
Note
• Duplex Scan is not supported by the MFC-8480DN.
• Duplex Scan is not available for legal size paper.
a
b
c
Load your document.
Open your software application to scan the document.
Do one of the following:
„ (Windows Photo Gallery)
Click File, then Import from Camera or Scanner....
„ (Windows Fax and Scan)
Click File, New, then Scan....
d
e
Choose the scanner you want to use.
Click Import.
The Scan dialog box appears.
45
2
Scanning
f
Adjust the following settings, if needed, in the Scanner dialog box.
1
2
3
2
4
5
6
7
8
1 Profile
2 Source
3 Page size
4 Color format
5 File type
6 Resolution
7 Brightness
8 Contrast
Note
The scanner resolution can be set as high as 1200 dpi.
For resolutions greater than 1200 dpi, use the Scanner Utility.
g
Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
Pre-Scanning to crop a portion you want to scan using the scanner glass
2
The Preview button is used to preview an image for cropping any unwanted portions from the image. When
you are satisfied with the preview, click the Scan button in the Scan dialog box to scan the image.
a
b
Follow the steps from a to e of Scanning a document into the PC on page 45.
Put the document face down on the scanner glass.
46
Scanning
c
Choose Flatbed in the Source drop-down list. Adjust the following settings, if needed, in the Scanner
dialog box.
2
1
2
3
4
5
8
6
7
1 Profile
2 Source
3 Color format
4 File type
5 Resolution
6 Brightness
7 Contrast
8 Scanning Area
d
Click Preview.
The whole image is scanned into the PC and appears in the scanning area (8).
e
Press and hold down the left mouse button and drag it over the portion you want to scan.
f
Click the Scan button in the Scan dialog box.
The machine starts scanning the document.
This time only the chosen area of the document appears in your application window.
47
Scanning
Using the Scan key (For USB or Parallel cable users)
2
Note
• Parallel interface is not supported for Windows Vista®.
• If you use the Scan key when connected to a network, see Network Scanning (For models with built-in
network) on page 84.
2
You can use
(Scan) on the control panel to scan documents into your word processing, graphics or
E-mail applications or a folder on your PC.
Before you can use
(Scan) on the control panel, you have to install the Brother MFL-Pro suite and
connect the machine to your PC. If you installed the MFL-Pro Suite from the included CD-ROM then the
correct drivers and ControlCenter3 are installed. Scanning by
(Scan) follows the configuration on
Device Button tab of ControlCenter3. (See SCAN on page 62.) For details about how to configure the scan
settings of the ControlCenter3 buttons and to launch the application of your choice using
Using ControlCenter3 on page 59.
(Scan), see
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
• Choose your document layout from following table:
Portrait
Front
Landscape
Back
Front
LCD Message
Back
(L)edge
(Long edge)
Front
Back
Front
Back
(S)edge
(Short edge)
Document Layout Table
• Duplex scan is not supported by the MFC-8480DN.
• Duplex scan is available from the ADF only.
• Duplex scan is not available for legal size paper.
• The XPS file format is available for Windows Vista® or when using applications which support XML Paper
Specification files.
48
Scanning
Scan to USB
2
You can scan black and white and colour documents directly to a USB Flash memory drive. Black and white
documents will be stored in the TIFF (*.TIF), PDF (*.PDF) or Secure PDF (*.PDF) file formats. Colour
documents may be stored in JPEG (*.JPG), PDF (*.PDF), Secure PDF (*.PDF) or XPS (*.XPS) file formats.
The default File names are based on the current date. You can change the colour, quality and file name.
Resolution
File Format Options
Color 100 dpi
JPEG / PDF / Secure PDF / XPS
Color 200 dpi
JPEG / PDF / Secure PDF / XPS
Color 300 dpi
JPEG / PDF / Secure PDF / XPS
Color 600 dpi
JPEG / PDF / Secure PDF / XPS
Gray 100 dpi
JPEG / PDF / Secure PDF / XPS
Gray 200 dpi
JPEG / PDF / Secure PDF / XPS
Gray 300 dpi
JPEG / PDF / Secure PDF / XPS
B&W 200 dpi
TIFF / PDF / Secure PDF
B&W 200x100 dpi
TIFF / PDF / Secure PDF
a
b
Put a USB Flash memory drive into your machine.
c
Press
d
Press a or b to choose Scan to USB.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Choose one of the options below.
Load your document.
(Scan).
„ To change the setting, choose Change Setting. Press OK and go to step g.
„ To start scanning with the settings you set in the Function Menu (For MFC models, Menu, 5, 2 and
For DCP models, Menu, 4, 2), choose Start Scan. Press OK and go to step j.
g
Press a or b to choose the quality you want.
Press OK.
49
2
Scanning
h
Press a or b to choose the file type you want.
Press OK.
Note
• If you choose colour in the resolution setting, you cannot choose TIFF.
2
• If you choose monochrome in the resolution setting, you cannot choose JPEG.
• If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name.
Press OK.
Note
Press Clear/Back to delete the letters you entered.
j
Press Start to start scanning.
CAUTION
The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB
Flash memory drive from the machine while it is reading the data. You could lose your data or damage the
USB Flash memory drive.
Changing the default file size
2
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For
a smaller file size, choose the small file size.
a
b
c
d
e
f
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose File Size. Press OK.
Press a or b to choose 1.Color or 2.Gray. Press OK.
Press a or b to choose Small, Middle or Large. Press OK.
Press Stop/Exit.
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents
will be stored in the TIFF file format and the data will not be compressed.
50
Scanning
Changing the default resolution and file type
a
For MFC models, press Menu, 5, 2, 1.
For DCP models, press Menu, 4, 2, 1.
b
Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi or Color 600 dpi,
Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Press OK.
c
Do one of the following:
2
2
„ For black and white file format:
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK.
„ For Colour or Grey file format:
Press a or b to choose PDF, Secure PDF, JPEG or XPS.
Press OK.
d
Press Stop/Exit.
Changing the default file name
a
For MFC models, press Menu, 5, 2, 2.
For DCP models, press Menu, 4, 2, 2.
b
Enter the file name (up to 6 characters.)
Press OK.
2
Note
You cannot use a space for the first character.
c
Press Stop/Exit.
Understanding the Error Messages
2
Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can
easily identify and troubleshoot any problems.
„ Protected Device
This message will appear if the protect switch of the USB Flash memory drive is on.
„ Rename the File
This message will appear if there is already a file on the USB Flash memory drive with the same name as
the file you are trying to save.
„ Too Many Files
This message will appear if there are too many files stored on the USB Flash memory drive.
„ Unusable Device
This message will appear if your USB Flash memory drive is not supported by your Brother machine.
51
Scanning
Scan to E-mail
2
You can scan either a black and white or colour document into your E-mail application as a file attachment.
You can change the scan configuration. (See E-mail on page 66.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose E-mail.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.
2
(Scan).
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by
moving the scroll bar on the Device Button tab of the ControlCenter3 configuration.
Scan to Image
2
You can scan either a black and white or colour document into your graphics application for viewing and
editing. You can change the scan configuration. (See Image (example: Microsoft® Paint) on page 63.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose Image.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
(Scan).
52
Scanning
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
2
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by
moving the scroll bar on the Device Button tab of the ControlCenter3 configuration.
Scan to OCR
2
If your document is text, you can have it converted by ScanSoft™ PaperPort™ 11SE OCR to an editable text
file and then have the result displayed in your word processing application for viewing and editing. You can
change the
(Scan) configuration. (See OCR (Word Processing program) on page 65.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose OCR.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
(Scan).
Note
If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
53
Scanning
Scan to File
2
You can scan a black and white or a colour document into your PC and save it as a file in a folder of your
choice. The file type and specific folder are based on the settings you have chosen in the Scan to File screen
of ControlCenter3. (See File on page 67.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose File.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
(Scan).
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you would like to display the folder window after scanning the document, select Show Folder on the
Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you would like to change the file name of scanned documents, enter the file name in File Name section
on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key
settings, right-click the each ControlCenter buttons, click ControlCenter Configuration and click the
Device Button tab.
• If you want to change the default file size for JPEG, PDF or Secure PDF, choose your preferred rate by
moving the scroll bar on the Device Button tab of the ControlCenter3 configuration.
54
2
Scanning
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™
2
Note
ScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP
Professional x64 Edition and Windows Vista® only.
2
ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™
11SE to view scanned documents.
PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics
and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.
This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™
Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 11SE Getting Started Guide,
choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro
Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™
PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in
Start/All Programs/ScanSoft PaperPort 11 on your PC.
55
Scanning
Viewing items
2
ScanSoft™ PaperPort™ 11SE gives several ways to view items:
Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item
in a desktop or folder) or an icon.
You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using
other applications).
All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that
indicates the application that the specific file type is associated or created with. Non-graphical files are
indicated by a small rectangular thumbnail and are not displayed as actual images.
Page Thumbnails displays a close-up of a single page. You can open a PaperPort™ 11SE item by doubleclicking its icon or the thumbnail in Desktop View.
As long as you have the appropriate application on your PC to display it, you can also open a nonPaperPort™ SE item by double-clicking it.
56
2
Scanning
Organizing your items in folders
2
PaperPort™ 11SE has an easy-to-use filing system for organizing your items. The filing system consists of
folders and items that you choose to view in Desktop View. An item can be a PaperPort™ 11SE item or a
non-PaperPort™ 11SE item:
2
„ Folders are arranged in a ‘tree’ structure in the Folder View. You use this section to choose folders and
view their items in Desktop View.
„ You can simply drag and drop an item onto a folder. When the folder is highlighted, release the mouse
button and the item is stored in that folder.
„ Folders can be ‘nested’-that is, stored in other folders.
„ When you double-click a folder, its contents (both PaperPort™ 11SE MAX files and non PaperPort™
11SE files) appear on the Desktop.
„ You can also use Windows® Explorer to manage the folders and items shown in Desktop View.
Quick links to other applications
2
ScanSoft™ PaperPort™ 11SE automatically recognizes many other applications on your PC and creates a
‘working link’ to them.
The bar at the bottom of the PaperPort™ 11SE desktop shows which programs you can use with PaperPort™
11SE.
To send an item from PaperPort™ 11SE to another program, simply drag and drop the item from the
PaperPort™ 11SE desktop to the program icon on the Send To bar. PaperPort™ 11SE automatically
converts the item to the preferred format.
If PaperPort™ 11SE does not automatically recognize one of the applications on your PC, you can manually
create a link using the New Program Link command.
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text
you can edit
2
ScanSoft™ PaperPort™ 11SE can quickly convert a text document image into text that you can edit with a
word processing application.
PaperPort™ 11SE uses the optical character recognition software (OCR), which comes with PaperPort™
11SE. PaperPort™ 11SE can use your preferred OCR application if it is already on your PC. You can convert
the entire item, or by using the Copy Text command, you can choose only a portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort™ 11SE’s built-in OCR application, or you
can use your own OCR application.
57
Scanning
Importing items from other applications
2
As well as scanning items, you can bring items into PaperPort™ 11SE in a variety of ways and convert them
to PaperPort™ 11SE (MAX) files in several different ways:
„ Print to the Desktop View from another application, such as Microsoft® Excel.
2
„ Import files saved in other file formats, such as Windows® Bitmap (BMP) or Tagged Image File Format
(TIFF).
Exporting items into other formats
2
You can export or save PaperPort™ 11SE items in several popular file formats, such as BMP, JPEG, TIFF
or PDF.
Exporting an image file
a
Click File, then Save As in the PaperPort™ 11SE window.
The Save ‘XXXXX’ as dialog box is displayed.
b
c
d
Choose the drive and folder where you want to store the file.
Enter the new file name and choose the file type.
Click Save to save your file, or Cancel to return to PaperPort™ 11SE without saving it.
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR
(Windows® 2000 Professional)
a
b
2
2
Click the Start button, Settings, Control Panel, then Add/Remove Programs.
Choose ScanSoft PaperPort 11 from the list and click Change or Remove.
(Windows® XP)
a
Click the Start button, Control Panel, Add or Remove Programs, and click the
Change or Remove Programs icon.
b
Choose ScanSoft PaperPort 11 from the list and click Change or Remove.
(Windows Vista®)
a
b
2
2
2
Click the Start button, Control Panel, Programs and Programs and Features.
Choose ScanSoft PaperPort 11 from the list and click Uninstall.
58
3
ControlCenter3
3
Note
• The features available to you in ControlCenter3 may vary depending on the model number of your
machine.
• Duplex Scan is not supported by the MFC-8480DN.
3
• Duplex Scan is not available for legal size paper.
Using ControlCenter3
3
ControlCenter3 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter3 eliminates the need to manually launch specific applications. ControlCenter3 has the
following operations:
a
b
Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)
c
d
e
f
g
Access the Copy features available via your PC. (3)
Access to the Custom Scan settings. Custom Scan buttons let you configure a button to meet your own
application needs. (2)
Access the ‘PC-FAX’ applications available for your device. (4)
Access the settings available to configure your device. (5)
You can choose which machine ControlCenter3 will connect with from the Model drop-down list. (6)
You can also open the configuration window for each function and a link to the
Brother Solutions Center by clicking the Configuration button. (7)
59
ControlCenter3
Modern
3
3
Classic
3
Note
• To be able to choose another connected model from the Model drop-down list, you must have the
MFL-Pro Suite Software installed on your PC for that model.
• For the Modern user interface, you need to install Adobe® Flash® Player 8 or greater. If you do not have
Flash Player 8 or greater, you will be prompted so you can download the latest Flash Player.
60
ControlCenter3
Switching the user interface
3
You can choose the Modern or Classic user interface for ControlCenter3.
a
b
To switch the user interface, click Configuration button and select SETUP then SKIN SELECT.
From the SKIN SELECT dialog, you can choose your preferred user interface.
3
Turning the Auto Load feature off
3
Once you start ControlCenter3 from the Start menu, the icon will appear on the tasktray. You can open the
ControlCenter3 window by double-clicking the
icon.
If you do not want ControlCenter3 to run automatically each time you start your PC:
a
Right-click the ControlCenter3 icon in the task tray
The ControlCenter3 preference window appears.
b
c
Uncheck Start ControlCenter on computer startup.
, and choose Preferences.
Click OK to close the window.
61
ControlCenter3
SCAN
3
There are four scan options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
„ Image (Default: Microsoft® Paint)
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination
application, such as Microsoft® Paint, Corel® Paint Shop Pro®, Adobe® Photoshop®, or any kind of image
editing application on your PC.
„ OCR (Default: Microsoft® Notepad)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic
image) into a word processing application. You can choose the target word processing application, such
as Microsoft® Notepad, Microsoft® Word, Corel® WordPerfect® or any word processing application on
your PC.
„ E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can
choose the file type and resolution for the attachment.
„ File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter3 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter3 Software button for each scan feature. To configure the hardware Scan key on your machine
choose the Device Button tab (right-click each ControlCenter button and click
ControlCenter Configuration) in the configuration menu for each of the SCAN buttons. To configure the
Software button in ControlCenter3 choose the Software Button tab (right-click each ControlCenter button
and click ControlCenter Configuration) in the configuration menu for each of the SCAN buttons.
62
3
ControlCenter3
File type
3
You can choose from the following list of file types when saving to a folder.
„ Windows Bitmap (*.bmp)
„ JPEG (*.jpg)
„ TIFF (*.tif)
3
„ TIFF Multi-Page (*.tif)
„ Portable Network Graphics (*.png)
„ PDF (*.pdf)
„ Secure PDF (*.pdf)
„ XML Paper Specification (*.xps)
Note
• The XML Paper Specification is available for Windows Vista® or when using applications which support
XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
Image (example: Microsoft® Paint)
3
The Scan to Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, right-click the Image button, click ControlCenter Configuration and click the
Software Button tab.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Change the other settings, if needed.
63
ControlCenter3
To change the destination application, choose the correct application from the Target Application dropdown list. You can add an application to the list by clicking the Add button.
3
Enter the Application Name (up to 30 characters) and the Application Location. You can also find the
application location by clicking the
icon. Choose File Type from the drop-down list.
You can delete an application that you have added by clicking the Delete button in the Software Button tab.
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on
the function.
If you choose Secure PDF from the File Type list, click the
icon to open the Set PDF Password dialog
box. Enter your password in the Password and Re-type Password box and then click OK. After the
password is saved it will automatically be saved with your document the next time you scan to a Secure PDF.
If you want to change it, click the
icon and set the new password.
Note
Secure PDF is also available for Scan to E-mail and Scan to File.
64
ControlCenter3
OCR (Word Processing program)
3
Scan to OCR scans a document and converts it into text. This text can be edited using your favorite word
processing software.
To configure Scan to OCR, right-click the OCR button, click ControlCenter Configuration and click the
Software Button tab.
3
To change the word processing application, choose the destination word processing application from the
Target Application drop-down list. You can add an application to the list by clicking the Add button. To
delete an application, click the Delete button in the Software Button tab.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
You can also configure the other settings for Scan to OCR.
65
ControlCenter3
E-mail
3
Scan to E-mail lets you scan a document to your default E-mail application, so you can send the scanned
job as an attachment. To change the default E-mail application or attachment file type, right-click the E-mail
button, click ControlCenter Configuration and click the Software Button tab.
3
To change the E-mail application, choose your preferred E-mail application from the E-mail Application
drop-down list. You can add an application to the list by clicking the Add button 1. To delete an application,
click the Delete button.
1
When you first start ControlCenter3 a default list of compatible E-mail applications will appear in the drop-down list. If you are having trouble using
a custom application with ControlCenter3 you should choose an application from the list.
You can also change the other settings used to create the file attachments.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
66
ControlCenter3
File
3
The Scan to File button lets you scan an image to a folder on your hard disk in one of the file types shown
in the file attachment list. To configure the file type, folder and file name, right-click the File button, click
ControlCenter Configuration and click the Software Button tab.
3
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters)
in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type drop-down list. You can save the file to the default
folder shown in the Destination Folder, or choose your preferred folder by clicking the
icon.
To display where the scanned image is saved when scanning is finished, check the Show Folder box. To let
you specify the destination of the scanned image every time you scan, check the Show Save As window
box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
67
ControlCenter3
CUSTOM SCAN
3
The Custom Scan option lets you create your own scan options.
For Modern interface users, place the mouse pointer over the d and click Custom.
To customize a button, right-click the appropriate button and click ControlCenter Configuration. There are
four options: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
3
„ Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor
application on your PC.
„ Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the
editable text.
„ Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and
create a quick send list of E-mail addresses chosen from your E-mail address book.
„ Scan to File
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file
type to be used.
68
ControlCenter3
Modern
3
3
Classic
3
File type
3
You can choose from the following list of file types when saving to a folder.
„ Windows Bitmap (*.bmp)
„ JPEG (*.jpg)
„ TIFF (*.tif)
„ TIFF Multi-Page (*.tif)
„ Portable Network Graphics (*.png)
„ PDF (*.pdf)
„ Secure PDF (*.pdf)
„ XML Paper Specification (*.xps)
Note
• The XML Paper Specification is available for Windows Vista® or when using applications which support
XML Paper Specification files.
• If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
69
ControlCenter3
Customizing a user-defined button
3
To customize a button, right-click the button, then click the ControlCenter Configuration button to see the
configuration window.
Scan to Image
3
„ General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
„ Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size,
Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast
settings.
70
3
ControlCenter3
If you choose Secure PDF from the File Type list, click the
icon to open the Set PDF Password dialog
box. Enter your password in the Password and Re-type Password box and then click OK. After the
password is saved it will automatically be saved with your document the next time you scan to a Secure PDF.
If you want to change it, click the
icon and set the new password.
3
Note
Secure PDF is also available for Scan to E-mail and Scan to File.
71
ControlCenter3
Scan to OCR
3
„ General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
„ Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings.
72
ControlCenter3
Scan to E-mail
3
„ General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
„ Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,
Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings.
73
ControlCenter3
Scan to File
3
„ General tab
To create the button name, enter a name in the Please enter a name for the Custom Button text field
(up to 30 characters).
Choose the type of scan from the Scan Action field.
3
„ Settings tab
Choose the file format from the File Type drop-down list. Save the file to the default folder which is shown
in the Destination Folder box or choose your preferred folder by clicking the
icon. Check
Show Folder to show where the scanned image is saved after scanning. Check Show Save As window
to specify the destination of the scanned image after every scan.
Choose the Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary),
Brightness and Contrast settings and enter the file name if you want to change.
74
ControlCenter3
COPY
3
Lets you use the PC and any printer driver for enhanced copy operations. You can scan a page on the
machine and print copies using any of the features of the machine’s printer driver, or you can direct the copy
output to any standard printer driver installed on the PC including network printers.
You can configure your preferred settings on up to four buttons.
The Copy1 to Copy4 buttons can be customized to let you use advanced copy functions such as N in 1
printing.
3
To use the Copy buttons, configure the printer driver by right-clicking the button and choosing the
ControlCenter Configuration.
Enter a name in Please enter a name for the Copy Button text field (up to 30 characters) and choose
Copy Ratio.
Choose the Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary),
Show Scanner Interface, Brightness and Contrast settings to be used.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Before finishing the Copy button configuration, choose the Printer Name. To display the printer driver
settings, click the Print Options... button and then Properties... button.
In the printer driver settings dialog box, you can choose advanced settings for printing.
75
ControlCenter3
3
Note
You must configure each of the copy buttons before they can be used.
76
ControlCenter3
PC-FAX (MFC models only)
3
The PC-FAX option lets you send and receive faxes. You can also configure the address book and change
some general machine settings.
These buttons are for sending or receiving faxes using the Brother PC-FAX application.
„ Send
3
Lets you scan a page or document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 103.)
„ Receive
By clicking this button, the PC-FAX receive software is activated and your PC starts receiving fax data from
your Brother machine. After activating the PC-FAX option, the icon name changes to View Received
which when clicked will open an application and display the received faxes. Before using the PC-FAX
Receive option, you must select the PC-FAX Receive option from the control panel menu of the Brother
machine. (See PC-FAX receiving on page 116.)
„ Address Book
Lets you open the Brother PC-FAX address book. (See Brother Address Book on page 110.)
„ Setup
Lets you configure the PC-FAX sending settings. (See Sending setup on page 104.)
Note
PC-FAX supports Black and white faxing only.
77
ControlCenter3
Send
3
The Send button lets you scan a document and automatically send the image as a fax from the PC using the
Brother PC-FAX software. (See PC-FAX sending on page 103.)
To change the Send settings, right-click the Send button and click ControlCenter Configuration. You can
change the Resolution, Scan Type, Document Size, Show Scanner Interface, Brightness and Contrast
settings.
3
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Receive/View Received
3
The Brother PC-FAX Receiving software option lets you view and store your faxes on your PC. It is
automatically installed when you install the MFL-Pro Suite.
By clicking the Receive button, the PC-FAX Receive function is activated and starts to receive fax data from
your Brother machine. Before you use the PC-FAX Receive function, you must select the PC-FAX Receive
option from the control panel menu of the Brother machine. (See Enabling PC-FAX Receiving software on
your machine on page 117.)
To configure the PC-FAX Receive software, see Setting up your PC on page 118.
78
ControlCenter3
When the PC-FAX receiving software is running, you can open the viewer application with the
View Received button. (PaperPort™ 11SE)
3
Note
You can also activate the PC-FAX receiving software from the start menu. (See Running the PC-FAX
Receiving software on your PC on page 117.)
Address Book
3
The Address Book button lets you add, amend or delete contacts from your address book. To edit this
address book, click the Address Book button to open the dialog box. (See Brother Address Book
on page 110.)
Setup
3
By clicking the Setup button, you can configure the user settings of the PC-FAX application.
(See Setting up user information on page 103.)
79
ControlCenter3
DEVICE SETTING
3
You can configure or check the machine settings.
„ Remote Setup (MFC models only)
Lets you open the Remote Setup Program. (See Remote Setup on page 101.)
„ Quick-Dial (MFC models only)
3
Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 101.)
„ Status Monitor
Allows you to open the Status Monitor Utility. (See Status Monitor on page 9.)
„ User's Guide
Lets you view the User’s Guide, the Software User’s Guide and the Network User’s Guide.
80
ControlCenter3
Remote Setup
(MFC models only)
3
The Remote Setup button lets you open the Remote Setup Program window to configure most machine and
network setting menus.
Note
For details, see Remote Setup on page 101.
3
81
ControlCenter3
Quick-Dial
(MFC models only)
3
The Quick-Dial button lets you open the Address Book window in the Remote Setup Program. You can then
easily register or change the Quick-Dial numbers from your PC.
3
Status Monitor
3
The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as paper empty or paper jam. (See Status Monitor on page 9.)
82
ControlCenter3
User’s Guide
3
The User's Guide button lets you view the Software User’s Guide and the Network User’s Guide in HTML
format.
3
83
4
Network Scanning
(For models with built-in network)
4
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can
set or change the address settings from the control panel (See Control Panel Setup in the Network User’s
Guide) or by using the BRAdmin Professional software. If you installed the machine following the instructions
for a network user in the Quick Setup Guide then the machine should already be configured for your network.
Note
• For network scanning, a maximum of 25 clients can be connected to one machine on a network. For
example, if 30 clients try to connect at a time, 5 of those clients will not be shown on the LCD.
4
• If your PC is protected by a firewall and is unable to network scan, you may need to configure the firewall
settings to allow communication through port number 54925 and 137. (See Before using the Brother
software on page 121.)
Before using Network Scanning
4
Network licence
4
This product includes a PC licence for up to 5 Users.
This licence supports the installation of the MFL-Pro Software Suite including ScanSoft™ PaperPort™ 11SE
on up to 5 PCs on the network.
If you want to use more than 5 PCs with ScanSoft™ PaperPort™ 11SE installed, please buy the Brother NL-5
pack which is a multiple PC licence agreement pack for up to 5 additional users. To buy the NL-5 pack,
contact your Brother dealer.
84
Network Scanning (For models with built-in network)
Configuring Network Scanning
4
If you are using a different machine than the one that was originally registered to your PC during the
installation of MFL-Pro Suite software (see the Quick Setup Guide), follow the steps below.
a
b
(Windows® 2000) Click the Start button, Settings, Control Panel, then Scanners and Cameras.
(Windows® XP) Click the Start button, Control Panel, Printers and Other Hardware, then
Scanners and Cameras (or Control Panel, Scanners and Cameras).
(Windows Vista®) Click the Start button, Control Panel, Hardware and Sound, then
Scanner and Cameras.
4
Do one of the following:
„ (Windows® 2000) Select your Brother machine from the list and click Properties.
„ (Windows® XP) Right-click the Scanner Device icon and choose Properties.
The Network Scanner Properties dialog box appears.
„ (Windows Vista®) Click the Properties button.
85
Network Scanning (For models with built-in network)
Note
(Windows Vista®) When the User Account Control screen appears, do the following.
• For users who have administrator rights: Click Continue.
4
• For users who do not have administrator rights: Enter the administrator password and click OK.
c
Click the Network Setting tab and choose the appropriate connection method.
Specify your machine by address
Enter the IP address of the machine in IP Address, and then click Apply.
86
Network Scanning (For models with built-in network)
Specify your machine by name
4
1
Enter the machine node name in Node Name, or click Browse and choose the device you want to
use.
2
Click OK.
4
d
Click the Scan To Button tab and enter your PC name in the Display Name field. The machine’s LCD
displays the name you enter. The default setting is your PC name. You can enter any name that you like
(Max. 15 characters).
e
If you want to avoid receiving unwanted documents, enter a 4-digit PIN number in the Pin number and
Retype Pin number field. To send data to a PC protected by a PIN number, the LCD prompts you to
enter the PIN number before the document can be scanned and sent to the PC. (See Using the Scan
key on page 88.)
87
Network Scanning (For models with built-in network)
Using the Scan key
4
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
• Choose your document layout from following table:
Portrait
Front
Landscape
Back
Front
LCD Message
4
Back
(L)edge
(Long edge)
Front
Back
Front
Back
(S)edge
(Short edge)
Document Layout Table
• Duplex scan is not supported by the MFC-8480DN.
• Duplex scan is available from the ADF only.
• Duplex scan is not available for legal size paper.
• The XPS file format is available for Windows Vista® or when using applications which support XML Paper
Specification files.
Scan to E-mail (PC)
4
When you choose Scan to E-mail (PC) your document will be scanned and sent directly to the PC you
designated on your network. ControlCenter3 will activate the default E-mail application on the designated PC.
You can scan and send a black and white or colour document from the PC as an attachment.
You can change the scan configuration. (See E-mail on page 66.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
(Scan).
88
Network Scanning (For models with built-in network)
d
Press a or b to choose E-mail.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination PC you want to use for E-mailing your document.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.
g
4
Press Start
The machine starts the scanning process.
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Button tab of the ControlCenter3 configuration.
Scan to E-mail (E-mail Server) (MFC-8880DN and MFC-8890DW)
4
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or colour document and
send it directly to an E-mail address from the machine. You can choose PDF, Secure PDF or TIFF for Black
and White and PDF, Secure PDF or JPEG for colour or grey.
Note
Scan to E-mail (E-mail Server) requires SMTP/POP3 mail server support. (See the Network User’s Guide
on the CD-ROM.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to E-mail.
Press OK.
d
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
e
Press a or b to choose Change Setting.
Press OK.
If you don’t have to change the quality, press a or b to choose Enter Address.
Press OK and then go to step i.
(Scan).
89
Network Scanning (For models with built-in network)
f
Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Press OK.
If you choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi, go to step g.
If you choose B&W 200 dpi or B&W 200x100 dpi, go to step h.
g
Press a or b to choose PDF, Secure PDF, JPEG or XPS.
Press OK and go to step i.
h
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK and go to step i.
4
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use
the One-Touch key or Speed Dial number.
Press Start.
The machine will start the scanner process.
Note
• You can store the scan resolution (Scan Profile) for each stored E-mail address in a One-Touch or SpeedDial number. (See Dialing & Storing numbers in Chapter 8 of the User’s Guide.)
• If your network supports the LDAP protocol you can search for E-mail addresses on your server. (See
Chapter 12 in the Network User’s Guide.)
Using One-Touch or Speed-Dial number
4
You can also scan a document directly to an address you registered in a One-Touch or Speed-Dial number.
When you scan the document, the settings you registered with the One-Touch or Speed-Dial will be used for
the quality and the file type. Only One-Touch or Speed Dials with an E-mail address registered can be used
when you scan data using One-Touch or Speed-Dial. (I-Fax addresses are not available for use.)
a
Load your document.
b
Press
c
Choose One-Touch or Speed-Dial number.
If your machine supports Duplex Scan and you want to scan both sides of your document, press Duplex.
d
Press Start. The machine starts the scanning process.
(Scan).
Note
You can store the scan resolution (Scan Profile) for each stored E-mail address in a One-Touch or SpeedDial number. (See Dialling and storing numbers in Chapter 8 of the User’s Guide.)
90
Network Scanning (For models with built-in network)
Scan to Image
4
When you choose Scan to Image, your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter3 will activate the default graphics application on the designated PC. You can
change the Scan configuration. (See Image (example: Microsoft® Paint) on page 63.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose Image.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
4
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Button tab of the ControlCenter3 configuration.
91
Network Scanning (For models with built-in network)
Scan to OCR
4
When you choose Scan to OCR, your document will be scanned and sent directly to the PC you designated
on your network. ControlCenter3 will activate ScanSoft™ PaperPort™ 11SE OCR and convert your
document into text for viewing and editing from a word processing application on the designated PC. You can
change the Scan configuration. (See OCR (Word Processing program) on page 65.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose OCR.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
4
Note
If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
92
Network Scanning (For models with built-in network)
Scan to File
4
When you choose Scan to File, you can scan a black and white or colour document and send it directly to a
PC you designate on your network. The file will be saved in the folder and file format that you have configured
in ControlCenter3. You can change the Scan configuration. (See File on page 67.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose File.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination PC you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination PC on
the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
4
Note
• If you want the scanned data in colour, choose colour in scan type on the Device Button tab of the
ControlCenter3 configuration. If you want the scanned data in black and white, choose black and white in
scan type on the Device Button tab of the ControlCenter3 configuration. (See SCAN on page 62.)
• If you would like to change the file name of scanned documents, enter the file name in the File Name
section on the Device Button tab of the ControlCenter3 configuration. To change the machine’s Scan key
settings, right-click each ControlCenter button, click ControlCenter Configuration and click the
Device Button tab.
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Button tab of the ControlCenter3 configuration.
93
Network Scanning (For models with built-in network)
Scan to FTP
4
When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server
on your local network or on the internet.
The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure
and store the details in an FTP Profile.
Note
Scan to FTP is available when FTP profiles are configured by using Web Based Management.
To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of
your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile in Administrator Settings. You can configure up to ten FTP server profiles and
you can choose what profile numbers (1 to 10) to use for Scan to FTP settings in
FTP/Network Scan Settings.
Note
If you want to find the IP address of your machine, press Menu and choose Print Reports,
Network Config, and then press Start to print the network settings report.
In addition to the seven preset file names you can store two user defined file names that can be used for
creating an FTP Server Profile.
Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name,
enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be
entered in each of the user defined name fields.
94
4
Network Scanning (For models with built-in network)
Configuring the FTP Default Settings
4
4
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
By default this setting is OFF. You can also change the port number used to access the FTP server. The
default for this setting is port 21. In most cases these two settings can remain as default.
a
Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
b
The Host Address is the domain name of the FTP server. Enter the Host Address (for example
ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
c
d
e
Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
f
Choose the file name you want to use for the scanned document. You can choose from seven preset
and two user defined File Names. The file name that will be used for your document will be the file name
you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For
example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
g
Choose the scan quality from the drop-down list. You can choose Color 100, Color 200, Color 300,
Color 600, Gray 100, Gray 200, Gray 300, B&W 200 or B&W 200x100.
h
Choose the file type for the document from the drop-down list. You can choose PDF, Secure PDF, XPS
or JPEG for colour or greyscale documents and PDF, Secure PDF or TIFF for B/W documents.
Enter the Password for access to the FTP server (up to 32 characters).
Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
95
Network Scanning (For models with built-in network)
Scan to FTP using FTP Server Profiles
a
Load your document.
b
Press
c
Press a or b to choose Scan to FTP. Press OK.
If your machine does not support Duplex Scan, go to step e.
If your machine supports Duplex Scan, go to step d.
d
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
e
Press a or b to choose one of the FTP server profiles listed. Press OK.
4
(Scan).
4
„ If the Scan to FTP profile is complete, you will automatically go to step i.
„ If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will
be prompted to enter any missing information in the following steps.
f
Choose one of the options below:
„ Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi. Press OK and go to step g.
„ Press a or b to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to step h.
g
Press a or b to choose PDF, Secure PDF, JPEG or XPS.
Press OK, and go to step i.
h
Press a or b to choose PDF, Secure PDF or TIFF. Press OK.
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
Do one of the following:
„ If you want to start scanning, press Start and go to step l.
„ If you want to change the file name, go to step j.
j
Press a or b to choose a file name you want to use and press OK. Press Start and go to step l.
Note
If you want to change the file name manually, go to step k.
k
Press a or b to choose <Manual>. Press OK.
Enter the file name you want to use (up to 32 characters) and press OK.
Press Start.
l
The LCD shows Connecting. When the connection to the FTP server is successful the machine starts
the scanning process.
96
Network Scanning (For models with built-in network)
Scan to Network
4
When you choose Scan to Network, you can scan a black and white or colour document directly to a CIFS
server on your local network or on the internet. (For more information about CIFS severs, see the Network
User’s Guide.)
The details required to use Scan to Network can be entered by using Web Based Management to preconfigure and store the details in a Scan to Network profile. A Scan to Network profile stores user information
and configuration settings for use on a network, or the internet.
Note
Scan to Network is available when Scan to Network profiles are configured by using Web Based
Management.
4
To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of
your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile in Administrator Settings. You can configure up to ten Scan to Network profiles
and you can choose what profile numbers (1 to 10) to use for Scan to Network settings in
FTP/Network Scan Settings.
In addition to the seven preset file names you can store two user defined file names that can be used for
creating a Scan to Network profile.
Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name,
enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be
entered in each of the user defined name fields.
97
Network Scanning (For models with built-in network)
Configuring the Scan to Network Default Settings
4
4
a
Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
b
The Host Address is the domain name of the CIFS server. Enter the Host Address (for example
ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
c
Enter the destination folder where your document will be stored on the CIFS server (for example
/brother/abc/) (up to 60 characters).
d
Choose the file name you want to use for the scanned document. You can choose from seven preset
and two user defined File Names. The file name that will be used for your document will be the file name
you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For
example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
e
Choose the scan quality from the drop-down list. You can choose Color 100, Color 200, Color 300,
Color 600, Gray 100, Gray 200, Gray 300, B&W 200 or B&W 200x100.
f
Choose the file type for the document from the drop-down list. You can choose PDF, Secure PDF, XPS
or JPEG for colour or grey scale documents and PDF, Secure PDF or TIFF for B/W document.
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
g
If you want to protect the profile, check Use PIN for authentication and enter a 4-digit PIN number in
PIN Code.
98
Network Scanning (For models with built-in network)
h
Choose the authentication method. You can choose Auto, Kerberos or NTLMv2.
If you choose Auto the authentication method will be detected automatically.
i
j
k
Enter the Username that has been registered with the CIFS server for the machine (up to 32 characters).
Enter the Password for access to the CIFS server (up to 32 characters).
If you want to set Kerberos Server Address manually, enter the Kerberos Server Address (for example
/brother/abc/) (up to 60 characters).
Scan to Network using Scan to Network Profiles
a
Load your document.
b
Press
c
d
Press a or b to choose Scan to Network. Press OK.
e
f
4
(Scan).
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
Press a or b to choose one of the profiles listed. Press OK.
If you check Use PIN for authentication in FTP/Network Scan Profile of Web Based Management,
the LCD will prompts you to enter a PIN number. Enter the 4-digit PIN number and then press OK.
„ If the profile is complete, you will automatically go to step j.
„ If the profile is not complete, for instance, the quality or file type are not chosen, you will be prompted
to enter any missing information in the following steps.
g
Choose one of the options below:
„ Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi. Press OK and go to step h.
„ Press a or b to choose B&W 200 dpi or B&W 200x100 dpi. Press OK and go to step i.
h
Press a or b to choose PDF, Secure PDF, JPEG or XPS.
Press OK, and go to step j.
i
Press a or b to choose PDF, Secure PDF or TIFF. Press OK.
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
j
Do one of the following:
„ If you want to start scanning, press Start.
„ If you want to change the file name, go to step k.
99
4
Network Scanning (For models with built-in network)
k
Press a or b to choose a file name you want to use and press OK. Press Start.
Note
If you want to change the file name manually, go to step l.
l
Press a or b to choose <Manual>. Press OK.
Enter the file name you want to use (up to 32 characters) and press OK.
Press Start.
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network)
4
4
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For
a smaller file size, choose the small file size.
a
b
c
d
e
f
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose File Size. Press OK.
Press a or b to choose 1.Color or 2.Gray. Press OK.
Press a or b to choose Small, Middle or Large. Press OK.
Press Stop/Exit.
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents
will be stored in the TIFF file format and the data will not be compressed.
How to set a new default for the Duplex Scan mode
(For Scan to E-mail (E-mail server) only)
4
You can set your own default setting for the Duplex Scan mode. You can choose from two types of layout,
long edge or short edge.
a
b
c
d
e
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose Duplex Scan. Press OK.
Press a or b to choose Long edge or Short edge. Press OK.
Press Stop/Exit.
100
5
Remote Setup (MFC models only)
5
Remote Setup
5
The Remote Setup program lets you configure many machine and network settings from a Windows®
application. When you start this application, the settings on your machine will be downloaded automatically
to your PC and displayed on your PC screen. If you change the settings, you can upload them directly to the
machine.
Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN/MFC-XXXX LPT) and
Remote Setup.
5
Note
• If your machine is connected via a Network, you have to enter your password.
• The default password is "access". You can use BRAdmin Light or Web Based Management to change this
password (See the Network Users Guide for details).
„ OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message
is displayed, enter the correct data again and then click OK.
„ Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
„ Apply
Lets you upload data to the machine without exiting the Remote Setup application.
101
Remote Setup (MFC models only)
„ Print
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the
machine. Click Apply to upload the new data to the machine and then click Print.
„ Export
Lets you save the current configuration settings to a file.
„ Import
Lets you read the settings from a file.
Note
• You can use the Export button to save Quick Dial or all your settings for your machine.
• If your PC is protected by a firewall, and is unable to use Remote Setup, you may need to configure the
firewall settings to allow communication through port number 137. (See Firewall settings (For Network
users) on page 121.)
• If the Secure Function Lock is set to on, you cannot use Remote Setup.
102
5
6
Brother PC-FAX Software
(MFC models only)
6
PC-FAX sending
6
The Brother PC-FAX feature lets you to use your PC to send a document from an application as a standard
fax. You can even attach a cover page. All you have to do is set up the receiving parties as members or
groups in your PC-FAX Address Book or simply enter the destination address or fax number into the user
interface. You can use the Address Book Search feature to quickly find members to send to.
For the latest information and updates on the Brother PC-FAX feature, visit http://solutions.brother.com.
Note
• If you are using Windows® 2000 Professional, Windows® XP and Windows Vista® you must log on with
Administrator rights.
6
• The PC-FAX software can only send Black & White fax documents.
Setting up user information
6
Note
You can access User Information from the FAX Sending dialog box by clicking the
icon.
(See Sending a file as a PC-FAX using the Facsimile style user interface on page 106.)
a
Click the Start button, All Programs, Brother, MFC-XXXX (or MFC-XXXX LAN/MFC-XXXX LPT),
PC-FAX Sending, then PC-FAX Setup.
The Brother PC-FAX Setup dialog box appears:
b
Enter this information to create the fax header and cover page.
Note
You must enter Name and Fax Number information to meet the Telephone Consumer Protection Act of
1991 requirements.
103
Brother PC-FAX Software (MFC models only)
c
Click OK to save the User Information.
Note
You can set up the User Information separately for each Windows® account.
Sending setup
6
From the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.
6
„ Outside line access
Enter a number to access an outside line here. This is sometimes required by local PBX telephone
systems (for example, dialling 9 to get an outside line in your office). For PC-Fax send, this number will be
applied and Dial Prefix set in the function menu will be ignored.
„ Include header
To add the header information you entered in the User Information tab to the top of your sent faxes, check
the Include header box. (See Setting up user information on page 103.)
„ User interface
Choose the user interface from two choices: Simple style or Facsimile style.
104
Brother PC-FAX Software (MFC models only)
Simple style
Facsimile style
6
6
6
Setting up a cover page
From the PC-FAX dialog box, click the
6
icon to access the PC-Fax Cover Page setup screen.
The Brother PC-FAX Cover Page Setup dialog box appears:
105
Brother PC-FAX Software (MFC models only)
Entering cover page information
6
Note
If you are sending a fax to more than one recipient, the recipient information will not be printed on the cover
page.
„ To
Choose the recipient information you want to add to the cover page.
„ From
Choose the sender information you want to add to the cover page.
„ Comment
Enter the comment you want to add to the cover page.
6
„ Form
Choose the cover page format you want to use.
„ Cover page title
If you choose Custom, you can put a bitmap file, such as your company logo, on the cover page.
Use the browse button to choose the BMP file, and then choose the alignment style.
„ Count cover page
Check Count cover page to include the cover page in the page numbering.
Sending a file as a PC-FAX using the Facsimile style user interface
a
b
6
Create a file in any application on your PC.
Click File, then Print.
The Print dialog box appears:
106
Brother PC-FAX Software (MFC models only)
c
Choose Brother PC-FAX v.2 as your printer, and then click Print.
The Facsimile style user interface appears:
Note
If the Simple style user interface appears, change the user interface selection setting. (See Sending setup
on page 104.)
d
6
Enter a fax number using any of the following methods:
„ Use the dial pad to enter the number.
„ Click any of the 10 Speed Dial buttons.
„ Click the Address Book button, and then choose a member or group from the Address Book.
If you make a mistake, click Clear to delete all the entries.
e
To include a cover page, click
Cover Page On.
Note
You can also click the cover page
f
icon to create or edit a cover page.
Click Start to send the fax.
Note
• If you want to cancel the fax, click Stop.
• If you want to redial a number, click Redial to scroll through the last five fax numbers, choose a number,
and then click Start.
Sending a file as a PC-FAX using the Simple style user interface
a
b
6
Create a file in any application on your PC.
Click File, then Print.
The Print dialog box appears:
107
Brother PC-FAX Software (MFC models only)
c
Choose Brother PC-FAX v.2 as your printer, and then click Print.
The Simple style user interface appears:
6
Note
If the Facsimile style user interface appears, change the user interface selection setting. (See Sending
setup on page 104.)
d
Enter the fax number using any of the following methods:
„ Enter the fax number in the To: field.
„ Click the To: button, and then choose destination fax numbers from the Address Book.
If you make a mistake, click Clear to delete all the entries.
e
To send a cover page and note, check Cover page On.
Note
You can also click the
f
Click the send
icon to create or edit a cover page.
icon.
Note
If you want to cancel the fax, click the cancel
icon.
108
Brother PC-FAX Software (MFC models only)
Address Book
6
If Outlook or Outlook Express is installed on your PC, you can choose in the Address Book tab which
address book to use for PC-FAX sending. There are four types: Brother Address Book, Outlook, Outlook
Express or Windows Mail Address.
For the address book file, you must enter the path and file name of the database file which contains the
address book information.
Click the Browse button to choose the database file.
6
If you choose Outlook or Outlook Express, you can use the Outlook, Outlook Express Address Book
(Windows® 2000/XP) or Windows Mail Address (Windows Vista®) by clicking the Address Book button in
the FAX Sending dialog box.
Outlook Express Address Book
6
Note
To use your Outlook Address Book, you must select Microsoft® Outlook 2000, 2002, 2003 or 2007 as your
default E-mail application.
109
Brother PC-FAX Software (MFC models only)
Brother Address Book
a
6
Click the Start button, All Programs, Brother, MFC-XXXX or MFC-XXXX LAN/LPT (where XXXX is
your model name), PC-FAX sending, then PC-FAX Address Book.
The Brother Address Book dialog box appears:
6
Setting up a member in the Address Book
6
In the Brother Address Book dialog box you can add, edit and delete members and groups.
a
In the Address Book dialog box, click the
icon to add a member.
The Brother Address Book Member Setup dialog box appears:
b
In the Member Setup dialog box, enter the member’s information. Name is a required field. Click OK to
save the information.
110
Brother PC-FAX Software (MFC models only)
Speed Dial setup
6
From the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature, you must choose
the Facsimile style user interface.)
6
You can register a member or group on each of the ten Speed Dial buttons.
Registering an address in a Speed Dial button
a
b
c
Click the Speed Dial button you want to program.
Click the member or group you want to store on the Speed Dial button.
Click Add >>.
Clearing a Speed Dial button
a
b
6
6
Click the Speed Dial button you want to clear.
Click Clear.
Note
You can select a speed dial from the PC-FAX interface to make sending a document easier & faster.
#1 Joe Smith XXX-XXX-XXXX
111
Brother PC-FAX Software (MFC models only)
Setting up a group for broadcasting
6
You can create a group to send the same PC-FAX to several recipients at one time.
a
In the Brother Address Book dialog box, click the
icon to create a Group.
The Brother Address Book Group Setup dialog box appears:
6
b
c
d
Enter the name of the new group in the Group Name field.
In the Available Names box, choose each member to be included in the group, and then click Add >>.
Members added to the group appear in the Group Members box.
After all the members you want have been added, click OK.
Note
You can have up to 50 members in a group.
Editing member information
a
Choose the member or group you want to edit.
b
Click the edit
c
d
Change the member or group information.
6
icon.
Click OK.
Deleting a member or group
a
Choose the member or group you want to delete.
b
Click the delete
c
When the confirmation dialog box appears, click OK.
6
icon.
112
Brother PC-FAX Software (MFC models only)
Exporting the Address Book
6
You can export the whole Address Book to an ASCII text file (*.csv). You can also create a vCard for an
address book member that can be attached to an outgoing E-mail (a vCard is an electronic business card
that contains the sender’s contact information.) You can also export the Address Book as Remote Setup Dial
Data that can be used by the Remote Setup application of your machine. (See Remote Setup on page 101.)
If you are creating a vCard, you must first click on the address book member you want to create the vCard for.
Exporting Address Book entries
6
Note
• If you are creating a vCard, you must first choose the member.
• If you choose vCard in step a, Save as type: will be vCard (*.vcf).
a
6
Do one of the following:
„ From the Address Book, click File, Export, then Text.
„ From the Address Book, click File, Export, then vCard and go to step e.
„ From the Address Book, click File, Export, then Remote Setup Dial Data and go to step e.
b
From the Available Items column, choose the data fields you want to export and then click Add >>.
Note
Choose the items in the order you want them listed.
c
If you are exporting to an ASCII file, choose Tab or Comma from Divide Character. This chooses Tab
or Comma to separate the data fields.
d
Click OK to save the data.
113
Brother PC-FAX Software (MFC models only)
e
Enter the name of the file, and then click Save.
Importing to the Address Book
6
6
You can import ASCII text files (*.csv), vCards (electronic business cards) or Remote Setup Dial Data into
your Address Book.
Importing an ASCII text file
a
6
Do one of the following:
„ From the Address Book, click File, Import, then Text.
„ From the Address Book, click File, Import, then vCard and go to step e.
„ From the Address Book, click File, Import, then Remote Setup Dial Data and go to step e.
b
From the Available Items column, choose the data fields you want to import, and click Add >>.
Note
From the Available Items list choose the fields in the same order they are listed in the import text file.
c
d
Choose Tab or Comma based on the file format you are importing from Divide Character.
Click OK to import the data.
114
Brother PC-FAX Software (MFC models only)
e
Enter the name of the file, and then click Open.
Note
If you chose a text file in step a, Files of type: will be Text file (*.txt, *.csv).
6
115
Brother PC-FAX Software (MFC models only)
PC-FAX receiving
6
Note
• The PC-FAX software can only receive Black & White fax documents.
• If your PC is protected by a firewall and is unable to use PC-FAX receive, you may need to configure the
firewall settings to allow communication through port number 54926 and 137. (See Before using the
Brother software on page 121.)
Depending on the operating system you are using, you may get a Security Alert message when you start
the PC-FAX receiving feature. To enable PC-FAX receiving, you must unblock the program.
6
The Brother PC-FAX Receive Software lets you view and store faxes on your PC. It is automatically installed
when you install the MFL-Pro Suite and works on locally or network connected machines.
When enabled, your machine will receive faxes in its memory. Once it has received the fax, it will
automatically be sent to your PC.
If you turn your PC off, your machine will continue to receive and store your faxes in its memory. The machine
LCD will display the number of stored faxes received, for example:
PC Fax Msg:001
When you switch your PC on, the PC-FAX Receive Software automatically transfers your faxes to your PC.
To enable the PC-FAX Receive Software, do the following:
„ Before you use the PC-FAX Receive function, you must choose PC-FAX Receive from the menu on the
machine.
„ Run the Brother PC-FAX Receive software on your PC. (We recommend you select the Add to Startup
folder check box, so that the software automatically runs and can transfer any faxes on PC startup.)
116
Brother PC-FAX Software (MFC models only)
Enabling PC-FAX Receiving software on your machine
6
You can optionally enable the Backup Print option. When enabled, the machine will print a copy of the fax
before the fax is sent to the PC or the PC is switched off.
a
b
Press Menu, 2, 5, 1.
c
Press a or b to choose <USB>, <Parallel> or your PC name if connected on a network.
Press OK.
d
Press a or b to choose Backup Print:On or Backup Print:Off.
Press OK.
e
Press Stop/Exit.
Press a or b to choose PC Fax Receive.
Press OK.
6
Note
• Parallel interface is not supported for Windows Vista®.
• If you choose Backup Print:On, the machine will print the fax, so you will have a copy if there is a power
failure before it is sent to the PC. The fax messages are automatically erased from your machine’s memory
when they have been successfully printed and sent to your PC. When Backup Print is off, your fax
messages are automatically erased from your machine’s memory when they have been successfully sent
to your PC.
Running the PC-FAX Receiving software on your PC
6
Click the Start button, All Programs, Brother, MFC-XXXX/MFC-XXXX LPT/MFC-XXXX LAN,
PC-FAX Receiving and Receive.
The PC-FAX icon appears in your PC tasktray.
117
Brother PC-FAX Software (MFC models only)
Setting up your PC
a
6
Right-click the PC-FAX
icon on your PC tasktray, and then click PC-Fax Rx Setup.
The PC-Fax RX Setup dialog box appears:
6
b
c
d
In Save file to, click the Browse button if you want to change the path where PC-FAX files are saved.
e
To automatically start the PC-FAX receiving software when you start Windows®, check
Add to Startup folder.
f
If you want to use the PC-FAX Receiving software, see Configuring the Network PC-FAX Receiving
Settings on page 119.
In File Format, choose .tif or .max as the received document format. The default format is .tif.
To play wave files (.wav sound files) when receiving a fax, check Play wave file when receiving FAX,
and enter the path of the wave file.
118
Brother PC-FAX Software (MFC models only)
Configuring the Network PC-FAX Receiving Settings
6
The settings to send received faxes to your computer were automatically configured during the installation of
MFL-Pro Suite (See the Quick Setup Guide).
If you are using a different machine than the one that was registered to your PC during the installation of the
MFL-Pro Suite software, follow the steps below.
a
In the PC-Fax RX Setup dialogue box, click the Network Settings button. The Network Settings
dialog box appears.
b
You must specify the IP address or Node name of your machine.
6
Specify your machine by address
Enter the IP address of the machine in IP Address.
Specify your machine by name
Enter the machine node name in Node Name, or click the Browse button and choose the correct Brother
machine you want to use from the list.
Specify your PC name
You can specify the PC name that will appear on the display of the machine. To change the name, enter
the new name in Display Your PC Name.
119
Brother PC-FAX Software (MFC models only)
Viewing new PC-FAX messages
6
Each time your PC is receiving a PC-FAX, the icon will alternate between
and
been received, the icon will change to
once the received fax has
. The
icon will change to
. Once the fax has
been viewed.
a
Double-click
b
c
Open the Fax Received folder.
to run PaperPort™.
Double-click any new faxes to open and view them.
Note
The subject of your unread PC message will be based on the date and time that the messages were
received until you assign a file name. For example ‘Fax 2-20-2006 16;40;21.tif’.
6
120
7
Firewall settings (For Network users)
7
Before using the Brother software
7
Firewall settings on your PC may reject the necessary network connection for network printing, network
scanning and PC Fax. If you are using the Windows® Firewall and you installed MFL-Pro Suite from the
CD-ROM, the necessary Firewall settings have already been made. If you did not install from the CD-ROM
follow the instructions below to configure your Windows Firewall. If you are using any other personal Firewall
software, see the User’s Guide for your software or contact the software manufacturer.
UDP Port number information for Firewall configuration
1
UDP Port
Network Scanning
Network PC-Fax
Network Scanning and
Network PC-Fax 1
External Port number
54925
54926
137
Internal Port number
54925
54926
137
7
Add Port number 137 if you still have trouble with your network connection after you added port 54925 and 54926. Port number 137 also supports
printing and Remote Setup over the network.
Windows® XP SP2
7
a
Click the Start button, Control Panel, Network and Internet Connection and then Windows Firewall.
Make sure that Windows Firewall on the General tab is set to On.
b
Click the Advanced tab and Settings... button of Network Connection Settings.
c
d
Click the Add button.
Add port 54925 for network scanning by entering the information below:
1 In Description of service: Enter any description, for example "Brother Scanner".
2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your
network: Enter "Localhost".
121
Firewall settings (For Network users)
3 In External Port number for this service: Enter "54925".
4 In Internal Port number for this service: Enter "54925".
5 Make sure UDP is selected.
6 Click OK.
7
e
f
Click the Add button.
Add port 54926 for Network PC-Fax by entering the information below:
1 In Description of service: Enter any description, for example "Brother PC-Fax".
2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your
network: - Enter "Localhost".
3 In External Port Number for this service: Enter "54926".
4 In Internal Port number for this service: Enter "54926".
5 Make sure UDP is selected.
6 Click OK.
g
h
If you still have trouble with your network connection, click the Add button.
Add port 137 for network scanning, network printing and Network PC-Fax receiving by entering the
information below:
1 In Description of service: Enter any description, for example "Brother Network Print".
2 In Name or IP address (for example 192.168.0.12) of the computer hosting this service on your
network: Enter "Localhost".
3 In External Port Number for this service: Enter "137".
4 In Internal Port number for this service: Enter "137".
5 Make sure UDP is selected.
6 Click OK.
i
Make sure that the new setting is added and is checked, and then click OK.
122
Firewall settings (For Network users)
Windows Vista®
a
Click the Start button, Control Panel, Network and Internet, Windows Firewall and click
Change settings.
b
When the User Account Control screen appears, do the following.
7
„ For users who have administrator rights: Click Continue.
7
„ For users who do not have administrator rights: Enter the administrator password and click OK.
c
Make sure that Windows Firewall on the General tab is set to On.
123
Firewall settings (For Network users)
d
Click the Exceptions tab.
e
f
Click the Add port... button.
7
To add port 54925 for network scanning, enter the information below:
1 In Name: Enter any description, for example “Brother Scanner”.
2 In Port number: Enter “54925”.
3 Make sure UDP is selected.
Then, click OK.
g
h
Click the Add port... button.
To add port 54926 for Network PC-Fax, enter the information below:
1 In Name: Enter any description, for example “Brother PC-Fax“.
2 In Port number: Enter “54926”.
3 Make sure UDP is selected.
Then, click OK.
124
Firewall settings (For Network users)
i
j
Make sure that the new setting is added and is checked, and then click OK.
If you still have trouble with your network connection such as Network Scanning or Printing, check
File and Printer Sharing box in the Exceptions tab and then click OK.
7
125
Section II
®
Apple Macintosh
Printing and Faxing
Scanning
ControlCenter2
Network Scanning
Remote Setup
®
II
127
164
181
199
215
8
Printing and Faxing
8
Note
The screens are from Mac OS® X 10.4.x. Screens on your Macintosh® may vary depending on your
operating system.
Printer operation key
8
Job Cancel
8
To cancel the current print job, press Job Cancel. You can clear the data that is left in the memory by
pressing Job Cancel. To cancel multiple print jobs, hold down this key until the LCD shows
Job Cancel (All).
8
Secure Key
8
Secured data is password protected. Only those people who know the password will be able to print the data.
The machine will not print secure data until the password is entered. After the document is printed, the data
will be cleared from the memory. To use this function, you need to set your password in the printer driver
dialog box.
a
Press Secure/Direct.
Note
If the LCD displays No Data Stored, there is no secured data in the memory.
b
Press a or b to choose the user name. Press OK.
The LCD displays the secured jobs list for that name.
c
d
e
Press a or b to choose the job. Press OK.
Enter your password using the control panel. Press OK.
To print the Data, press a or b to choose Print, press OK and then enter the number of copies you
want. Press OK.
The machine prints the data. To delete the secured data, press a or b to choose Delete. Press OK.
Note
Make sure there are no USB Flash memory drive inserted.
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Printing and Faxing
Printer Emulation Support
8
Your machine will receive print commands in a printer job language or emulation. Different operating systems
and applications will send the print commands in different languages. Your machine can receive print
commands in a variety of emulations and has an automatic emulation selection feature. When the machine
receives data from the computer, it automatically chooses the emulation mode. The default setting is Auto.
Your machine has the following emulation modes. You can change the setting by using the control panel or
a web browser.
„ HP LaserJet Mode
The HP LaserJet mode (or HP mode) is the emulation mode in which this printer supports the PCL6
language of a Hewlett-Packard LaserJet laser printer. Many applications support this type of laser printer.
Using this mode will allow your printer to run at its best with those applications.
„ BR-Script 3 Mode
BR-Script is an original Brother page description language and a PostScript® language emulation
interpreter. This printer supports PostScript®3™. The BR-Script interpreter of this printer allows you to
control text and graphics on the page.
For technical information about PostScript® commands, see the following manuals:
8
• Adobe Systems Incorporated. PostScript® Language Reference, 3rd edition. Addison-Wesley
Professional, 1999. ISBN: 0-201-37922-8
• Adobe Systems Incorporated. PostScript® Language Program Design. Addison-Wesley Professional,
1988. ISBN: 0-201-14396-8
• Adobe Systems Incorporated. PostScript® Language Tutorial and Cookbook. Addison-Wesley
Professional, 1985. ISBN: 0-201-10179-3
„ EPSON FX-850 and IBM Proprinter XL Mode
The EPSON FX-850 and IBM Proprinter XL modes are the emulation modes that this printer supports to
meet the industry-standard for dot matrix printers. Some applications support these dot matrix printer
emulations. Use these emulation modes so your printer will work well when printing from those types of
applications.
Setting the Emulation mode
8
a
For MFC models, press Menu, 4, 1.
For DCP models, press Menu, 3, 1.
b
Press a or b to choose Auto(EPSON), Auto(IBM), HP LaserJet or BR-Script 3, Epson FX-850
or IBM Proprinter. Press OK.
c
Press Stop/Exit.
Note
We recommend that you set the emulation setting with your application software or network server. If the
setting does not work properly, choose the required emulation mode manually using the control panel
buttons of the machine.
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Printing and Faxing
Printing the Internal Font List
8
You can print a list of the machine’s internal (or resident) fonts to see how each font looks before you choose
it.
a
For MFC models, press Menu, 4, 2, 1.
For DCP models, press Menu, 3, 2, 1.
b
c
d
Press a or b to choose 1.HP LaserJet or 2.BR-Script 3. Press OK.
Press Start. The machine prints the list.
Press Stop/Exit.
Printing the Print Configuration List
8
You can print a list of current printer settings.
a
For MFC models, press Menu, 4, 2, 2.
For DCP models, press Menu, 3, 2, 2.
b
c
Press Start. The machine prints the settings.
8
Press Stop/Exit.
Test Print
8
If you are having problems with print quality, you can do a test print.
a
For MFC models, press Menu, 4, 2, 3.
For DCP models, press Menu, 3, 2, 3.
b
c
Press Start.
Press Stop/Exit.
Note
If the problem appears on the printout, see Improving the print quality in the User’s Guide.
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Printing and Faxing
Duplex
8
You can choose whether you want to automatically print on both sides of the paper. The setting in the printer
driver will take priority over the setting made on the control panel.
a
For MFC models, press Menu, 4, 3.
For DCP models, press Menu, 3, 3.
b
c
Press a or b to choose Off, On(Long Edge) or On(Short Edge). Press OK.
Press Stop/Exit.
Restoring default printer settings
8
You can return the machine’s printer settings to the default settings. Fonts loaded to the machine’s memory
will be cleared.
a
For MFC models, press Menu, 4, 4.
For DCP-8085DN, press Menu, 3, 4.
b
To restore the default settings, press a or b to choose 1.Reset. Press OK.
To exit without making a change, press a or b to choose 2.Exit. Press OK.
c
Press Stop/Exit.
8
130
Printing and Faxing
Status Monitor
8
The Status Monitor utility is a configurable software tool for monitoring the status of the machine, letting you
see error messages such as paper empty or paper jam at pre-set update intervals. You can also access the
web based management. Before you can use the tool you must choose your machine in the Model pop-up
menu in ControlCenter2.You can check the device status by clicking the Status Monitor icon in the
DeviceSettings tab of ControlCenter2 or by choosing Brother Status Monitor located in
Macintosh HD/Library/Printers/Brother/Utilities.
Updating the machine’s status
If you want the latest machine status while the Status Monitor window is open, click the
8
icon. You
can set what interval the software will update the machine status information. Go to the menu bar,
Brother Status Monitor and choose Preferences.
8
Hiding or showing the window
8
After starting the Status Monitor, you can hide or show the window. To hide the window, go to the menu bar,
Brother Status Monitor and choose Hide Brother Status Monitor. To show the window, click the
Status Monitor icon in the dock or click the Status Monitor in the DeviceSettings tab of ControlCenter2.
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Printing and Faxing
Quitting the window
8
Go to the menu bar and choose Quit Brother Status Monitor.
Web Based Management (Network Connection Only)
8
You can access the Web Based Management System by clicking the machine icon on the Status Monitor
screen. A standard Web Browser can be used to manage your machine using HTTP (Hyper Text Transfer
Protocol). For more information on the Web Based Management System, see Web Based Management in
the Network User’s Guide.
8
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Printing and Faxing
Features in the printer driver (Macintosh®)
8
This printer supports Mac OS® X 10.3.9 or greater.
Note
The screens in this section are from Mac OS® X 10.5. The screens on your Macintosh® will vary depending
on your operating system version.
Choosing page setup options
8
You can set the Paper Size, Orientation and Scale.
a
From an application such as Apple® TextEdit, click File, then Page Setup. Make sure MFC-XXXX (or
DCP-XXXX) (where XXXX is your model name.) is chosen in the Format for pop-up menu. You can
change the settings for Paper Size, Orientation and Scale, then click OK.
8
b
From an application such as Apple® TextEdit, click File, then Print to start printing.
„ (Mac OS® X 10.3.9 to 10.4.x)
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Printing and Faxing
„ (Mac OS® X 10.5.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
8
Choosing printing options
8
To control special printing features, choose Print Settings from the Print dialog box.
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Printing and Faxing
Cover Page (Mac OS® X 10.4.x or greater)
8
You can make the following cover page settings:
„ Print Cover Page
8
If you want to add a cover page to your document, use this function.
„ Cover Page Type
Choose a template for the cover page.
„ Billing Info
If you want to add the billing information to the cover page, enter text in the Billing Info box.
Paper Feed
8
You can choose Auto Select, Tray1, Tray2 1, MP Tray or Manual, and specify separate trays for printing the
first page and for printing from the second page onwards.
1
Available if the optional tray is installed.
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Printing and Faxing
Layout
8
„ Pages per Sheet
8
Choose how many pages will appear on each side of the paper.
„ Layout Direction
When you specify the pages per sheet, you can also specify the direction of the layout.
„ Border
If you want to add a border, use this function.
„ Two-Sided
See Duplex Printing on page 140.
„ Reverse Page Orientation (Mac OS® X 10.5.x)
Check Reverse Page Orientation to reverse the data from up to down.
136
Printing and Faxing
Secure Print
8
„ Secure Print:
Secure documents are documents that are password protected when they are sent to the machine. Only
the people who know the password will be able to print them. Since the documents are secured at the
machine, you must enter the password using the control panel of the machine to print them.
To send a secured document:
a
b
c
Check Secure Print.
Enter your password, user name and job name and click Print.
You must print the secured document from the control panel of the machine. (See Secure Key
on page 127.)
To delete a secured document: You need to use the control panel of the machine to delete a secured
document. (See Secure Key on page 127.)
137
8
Printing and Faxing
Print Settings
8
You can change settings by choosing a setting in the Print Settings list:
Basic tab
„ Media Type
8
You can change the media type to one of the following:
• Plain Paper
• Thin Paper
• Thick Paper
• Thicker Paper
• Bond Paper
• Transparencies
• Envelopes
• Env. Thick
• Env. Thin
• Recycled Paper
„ Resolution
You can change the resolution as follows:
• 300 dpi
• 600 dpi
• HQ 1200
• 1200 dpi
„ Toner Save Mode
You can conserve toner using this feature. When you set Toner Save Mode to On, your prints appear
lighter. The default setting is Off.
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Printing and Faxing
Note
• We do not recommend Toner Save Mode for printing photo or greyscale images.
• Toner Save Mode is not available for 1200 dpi or HQ 1200 resolution.
„ Reverse Print (Mac OS® X 10.3.9 to 10.4.x)
Check Reverse Print to reverse the data from up to down.
„ Support
You can visit the Brother Solutions Center (http://solutions.brother.com) and our web site for
original/genuine Brother supplies by clicking the Support button.
The Brother Solutions Center is a web site offering information about your Brother product including FAQs
(Frequently Asked Questions), User’s Guides, driver updates and tips for using your printer.
Advanced tab
8
„ Graphics Quality
You can change the print quality as follows:
• Photo
This is a photograph mode (gradation priority). Choose this setting for printing photographs that have
continuous gradation. You can represent soft contrasts between various shades of gray.
• Graphics
This is a graphics mode (contrast priority). Choose this setting for printing text and figures, such as
business and presentation documents. You can represent sharp contrasts between shaded areas.
• Chart/Graph
This is the best dither pattern for business documents such as presentations, that include words,
graphs or charts. It is particularly suitable for solid colours.
• Text
This is the best mode for printing text documents.
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Printing and Faxing
„ Improve Print Output
This feature allows you to improve a print quality problem.
• Reduce Paper Curl
If you choose this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. Change the printer driver
setting in Media Type to a thin setting.
• Improve Toner Fixing
If you choose this setting, the toner fixing on paper may be improved. If this selection does not improve
the situation enough, select Thicker Paper in Media Type settings.
Duplex Printing
8
„ Use duplex unit
Select Layout.
Choose Long-edge binding or Short-edge binding in Two-sided.
8
140
Printing and Faxing
„ Manual duplex
Select Paper Handling.
• (Mac OS® X 10.3.9 to 10.4.x)
Choose Even numbered pages and print, and then choose Odd numbered pages and print.
• (Mac OS® X 10.5.x)
Choose Even Only and print, and then choose Odd Only and print.
8
Status Monitor
8
This reports the printer status (any errors that may happen with the printer) when printing. If you would like to
turn the status monitor on, run the Status Monitor (from the Macintosh HD (Startup Disk), choose Library,
Printers, Brother, Utilities).
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Printing and Faxing
Removing the Printer driver for Macintosh®
8
(Mac OS® X 10.3.9 to 10.4.x)
a
(USB cable users) If you are using a USB cable, disconnect it from your machine.
(Network users) Go to step b.
b
c
d
Restart the Macintosh®.
e
Restart the Macintosh®.
8
Log on as an ‘Administrator’.
Run the Printer Setup Utility (from the Go menu, choose Applications, Utilities), then choose the
printer you want to remove and remove it by clicking the Delete button.
(Mac OS® X 10.5.x)
a
(USB cable users) If you are using a USB cable, disconnect it from your machine.
(Network users) Go to step b
b
c
d
e
f
Restart the Macintosh®.
g
h
8
8
Log on as an ‘Administrator’.
Choose System Preference from the Apple menu.
Click the Print & Fax icon.
Choose the printer you want to remove and click - button which is located below the Printers section.
When the confirmation dialog appears, click OK.
Choose Quit System Preferences from the System Preferences menu.
Restart the Macintosh®.
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Printing and Faxing
Using the BR-Script3 Driver
(Post Script® 3™ language emulation printer driver)
8
Note
• To use the BR-Script3 printer driver, you need to set the Emulation to BR-Script 3 by using the
control panel before connecting the interface cable. (See Printer Emulation Support on page 128.)
• The BR-Script3 printer driver does not support the PC-Fax Sending.
• For network users, see the Network User’s Guide for installation steps.
You need to install the BR-Script3 printer driver using the following instructions.
Note
If you use a USB cable and Mac OS®, only one printer driver for a machine can be registered in the
Printer Setup Utility (Mac OS® X 10.3.9 to 10.4.x) or Print & Fax in System Preferences (Mac OS® X
10.5.x). If a Brother Laser driver is already listed in the Printer list, you will need to remove it and then install
the BR-Script3 printer driver. For the information about removing the printer driver, see Removing the
Printer driver for Macintosh® on page 142
„ (Mac OS® X 10.3.9 to 10.4.x)
a
Choose Applications from the Go menu.
b
Open the Utilities folder.
143
8
Printing and Faxing
c
Open the Printer Setup Utility icon.
d
Click Add.
8
(Mac OS® X 10.3.9) Go to step e.
(Mac OS® X 10.4.x) Go to step f.
e
Choose USB.
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Printing and Faxing
f
Choose the model name and make sure that Brother in Printer Model (Print Using) and the model
name which shows BR-Script in Model Name (Model) are selected, and then click Add.
(Mac OS® X 10.3.9)
(Mac OS® X 10.4.x)
8
g
Choose Quit Printer Setup Utility from the Printer Setup Utility menu.
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Printing and Faxing
„ (Mac OS® X 10.5.x)
a
Choose System Preferences from the Apple menu.
b
Click the Print & Fax icon.
8
c
Click the + button which is located below the Printers section.
146
Printing and Faxing
d
Click the Default icon which is located at the top of the dialog box.
e
Choose your machine from the Printer Name list and Select a driver to use... in Print Using.
8
f
Choose the model name which shows BR-Script in Print Using, and then click Add.
147
Printing and Faxing
g
Choose Quit System Preferences from the System Preferences menu.
8
148
Printing and Faxing
Features in the BR-Script (PostScript® 3™ language
emulation) printer driver
Page Setup
8
8
You can set the Paper Size, Orientation and Scale.
Choosing page setup options
8
From an application such as Apple® TextEdit, click File, then Print to start printing.
„ (Mac OS® X 10.3.9 to 10.4.x)
149
8
Printing and Faxing
„ (Mac OS® X 10.5.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
8
Note
To control special printing features, choose Printer Features from the Print dialog box.
150
Printing and Faxing
Cover Page (Mac OS® X 10.4.x or greater)
8
You can make the following cover page settings:
„ Print Cover Page
If you want to add a cover page to your document, use this function.
„ Cover Page Type
Choose a template for the cover page.
8
„ Billing Info
If you want to add the billing information to the cover page, enter text in the Billing Info box.
Layout
8
„ Pages per Sheet
Choose how many pages will appear on each side of the paper.
„ Layout Direction
When you specify the pages per sheet, you can also specify the direction of the layout.
151
Printing and Faxing
„ Border
If you want to add a border, use this function.
„ Two-Sided
See Duplex Printing on page 140.
„ Reverse Page Orientation (Mac OS® X 10.5.x)
Check Reverse Page Orientation to reverse the data from up to down.
Duplex Printing
8
„ Use duplex unit
Select Layout.
Choose Long-edge binding or Short-edge binding in Two-sided.
8
„ Manual duplex
Select Paper Handling.
• (Mac OS® X 10.3.9 to 10.4.x)
Choose Even numbered pages and print, and then choose Odd numbered pages and print.
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Printing and Faxing
• (Mac OS® X 10.5.x)
Choose Even Only and print, and then choose Odd Only and print.
Secure Print (Mac OS® X 10.5.x only)
8
Secure documents are documents that are password protected when they are sent to the machine. Only the
people who know the password will be able to print them. Since the documents are secured at the machine,
you must enter the password using the control panel of the machine to print them.
If you want to create a secure print job, click Settings... and check the Secure Print box. Enter a password
in the Password box and click Print.
(For more information about Secure Print, see Secure Key on page 127.)
153
8
Printing and Faxing
Printer Features
8
(Mac OS® X 10.3.9 to 10.4.x)
Feature Sets: Set 1
„ Print Quality
You can change the resolution as follows:
8
• 300 dpi
• 600 dpi
• HQ 1200
• 1200 dpi
„ Media Type
You can use the following types of media in your machine. For the best print quality, select the type of
media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
Envelopes
Env. Thick
Env. Thin
Recycled Paper
„ Secure Print
Secure Print allows you to secure documents that are password protected when they are sent to the
machine. Only the people who know the password will be able to print them. Since the documents are
secured at the machine, you must enter the password using the control panel of the machine. The secured
document must have a Password and Job Name.
„ Password
Choose the password for your secured document that you send to the machine from the drop-down box.
„ Job Name
Choose the Job name for your secured document that you sent to the machine, from the drop-down list.
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Printing and Faxing
„ Toner Save
You can conserve toner using this feature. When you check Toner Save Mode, your prints appear lighter.
The default setting is Off.
Note
We do not recommend Toner Save for printing photo or greyscale images.
Feature Sets: Set 2
8
„ Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is on.
„ High Quality Image Printing
You can increase the quality of image printing. If you set High Quality Image Printing to On, the printing
speed will be slower.
„ Improve Print Output
• Reduce Paper Curl
If you check this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. Change the printer driver
setting in Media Type to a thin setting.
• Improve Toner Fixing
If you check this setting, the toner fixing on paper may be improved. If this selection does not improve
the situation enough, select Thicker paper in Media type settings.
„ Density Adjustment
Increase or decrease the print density.
Note
The Density Adjustment is not available when you set the Print Quality to HQ 1200.
155
Printing and Faxing
(Mac OS® X 10.5.x)
Feature Sets: General 1
„ Print Quality
You can change the resolution as follows:
8
• 300 dpi
• 600 dpi
• HQ 1200
• 1200 dpi
„ Media Type
You can use the following types of media in your machine. For the best print quality, select the type of
media that you wish to use.
Plain Paper
Thin Paper
Thick Paper
Thicker Paper
Bond Paper
Transparencies
Envelopes
Env. Thick
Env. Thin
Recycled Paper
„ Toner Save
You can conserve toner using this feature. When you check Toner Save Mode, your prints appear lighter.
The default setting is Off.
Note
We do not recommend Toner Save for printing photo or greyscale images.
„ Halftone Screen Lock
Stops other applications from modifying the Halftone settings. The default setting is on.
„ High Quality Image Printing
You can increase the quality of image printing. If you set High Quality Image Printing to On, the printing
speed will be slower.
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Printing and Faxing
„ Improve Print Output
• Reduce Paper Curl
If you check this setting, the paper curl may be reduced.
If you are printing only a few pages, you do not need to choose this setting. Change the printer driver
setting in Media Type to a thin setting.
• Improve Toner Fixing
If you check this setting, the toner fixing on paper may be improved. If this selection does not improve
the situation enough, select Thicker paper in Media type settings.
Feature Sets: General 2
8
„ Density Adjustment
Increase or decrease the print density.
Note
The Density Adjustment is not available when you set the Print Quality to HQ 1200.
157
Printing and Faxing
Sending a fax (MFC models only)
Macintosh®
8
8
You can send a fax directly from a Macintosh® application.
Note
Fax documents will be sent in Black and White only.
a
b
Create a document in a Macintosh® application.
From an application such as Apple® TextEdit, click File, then Print.
„ (Mac OS® X 10.3.9 to 10.4.x)
8
158
Printing and Faxing
„ (Mac OS® X 10.5.x)
For more page setup options, click the disclosure triangle beside the Printer pop-up menu.
8
c
Choose Send Fax from the pop-up menu.
159
Printing and Faxing
d
Choose Facsimile from the Output pop-up menu.
e
Enter a fax number in the Input Fax Number box, and then click Print to send the fax.
Note
If you want to send a fax to more than one number, click Add after entering the first fax number. The
destination fax numbers will be listed in the dialog box.
8
160
Printing and Faxing
Drag a vCard from the Mac OS® X Address Book application
(Mac OS® X 10.3.9 to 10.4.x)
8
You can address a fax number using a vCard (an electronic business card) from the Mac OS® X
Address Book application.
a
b
Click Address Book.
Drag a vCard from the Mac OS® X Address Book application to the Destination Fax Numbers field.
8
Note
If both work and home fax numbers are stored in the Mac OS® X Address Book, choose work fax or
home fax from the Stored Fax Numbers pop-up menu, and then drag a vCard.
161
Printing and Faxing
c
When you are finished addressing your fax, click Print.
Note
The vCard used must contain a work fax or home fax number.
Using Mac OS® X 10.5.x Addresses panel
8
You can address a fax number using Addresses button.
a
Click Addresses.
162
8
Printing and Faxing
b
Choose the fax number from Addresses panel and then click To:.
c
When you are finished addressing your fax, click Print.
8
163
9
Scanning
9
Scanning from a Macintosh®
9
The Brother machine software includes a TWAIN Scanner driver for Macintosh®. You can use this
Macintosh® TWAIN Scanner driver with any applications that support TWAIN specifications.
Note
• If you want to scan from a machine on a network, choose the networked machine in the Device Selector
application located in Macintosh HD/Library/Printers/Brother/Utilities/Device Selector or from the
Model pop-up menu of ControlCenter2.
• Duplex Scan is not available for legal size paper.
Run your Macintosh® TWAIN-compliant application. The first time you use the Brother TWAIN driver, set it
as the default driver by choosing Select Source. For each document you scan after this, choose
Acquire Image Data or Start. The menu option that lets you choose the Scanner driver may vary depending
on your application.
9
Note
The method of choosing the default driver or scanning a document may vary depending on the application
you are using.
Scanning an image into your Macintosh®
9
You can scan a whole page, or scan a portion after pre-scanning the document.
Scanning a whole page
a
b
9
Load your document.
Adjust the following settings, if needed, in the Scanner Setup dialog box:
„ Resolution
„ Scan Type
„ Document Size
164
Scanning
„ Adjust Image
• Brightness
• Contrast
c
Click Start.
When scanning has finished, the image appears in your graphics application.
Scanning a duplex document
a
b
9
Load your document.
Check Duplex(two-sided) Scanning and choose Long-edge binding or Short-edge binding.
9
c
Adjust the following settings, if needed, in the Scanner Setup dialog box:
„ Resolution
„ Scan Type
„ Document Size
„ Adjust Image
• Brightness
• Contrast
d
Click Start.
Note
• You cannot adjust the scanning area.
• Duplex scan is not supported by the MFC-8480DN.
• Duplex scan is not available for legal size paper.
• Duplex scan is available from the ADF only.
165
Scanning
Pre-Scanning an image
9
The PreScan button is used to preview and also lets you crop any unwanted areas from the image. When
you are satisfied you are scanning the correct area, click the Start button in the Scanner Setup dialog box to
scan the image.
a
b
Load your document.
Click PreScan.
The whole image is scanned into your Macintosh® and appears in the Scanning Area.
c
Drag the mouse pointer over the portion you want to scan.
d
Put the document in the ADF again.
9
Note
If you put the document on the scanner glass in step a, skip this step.
e
Adjust the settings for Resolution, Scan Type, Brightness and Contrast in the Scanner Setup dialog
box as needed.
f
Click Start.
This time only the chosen area of the document appears in the application window.
g
You can refine the image in your editing software.
166
Scanning
Settings in the Scanner window
9
Resolution
9
You can change the scanning resolution from the Resolution pop-up menu. Higher resolutions take more
memory and transfer time, but produce a finer scanned image. The following table shows the resolutions you
can choose and the available colours.
Resolution
Black & White/
Grey (Error Diffusion)
8 Bit Colour
True Grey/24 Bit Colour
100 × 100 dpi
Yes
Yes
Yes
150 × 150 dpi
Yes
Yes
Yes
200 × 200 dpi
Yes
Yes
Yes
300 × 300 dpi
Yes
Yes
Yes
400 × 400 dpi
Yes
Yes
Yes
600 × 600 dpi
Yes
Yes
Yes
1200 × 1200 dpi
Yes
No
Yes
2400 × 2400 dpi
Yes
No
Yes
4800 × 4800 dpi
Yes
No
Yes
9600 × 9600 dpi
Yes
No
Yes
19200 × 19200 dpi
Yes
No
Yes
9
Scan Type
9
„ Black & White
Use for text or line art images.
„ Grey (Error Diffusion)
Use for photographic images or graphics. (Error Diffusion is a method for creating simulated grey images
without using true grey dots. Black dots are put in a specific pattern to give the grey appearance.)
„ True Grey
Use for photographic images or graphics. This mode is more exact because it uses up to 256 shades of
grey.
„ 8 Bit Colour
Uses up to 256 colours to scan the image.
167
Scanning
„ 24 Bit Colour
Uses up to 16.8 million colours to scan the image.
Although using 24 Bit Colour creates an image with the most accurate colours reproduction, the image
file size will be about three times larger than a file created using the 8 Bit Colour option. It requires the
most memory and has the longest transfer time.
Document size
9
Choose one of the following document sizes:
„ A4
9
„ JIS B5
„ Letter
„ Legal
„ A5
„ Executive
„ Business Card
To scan business cards, choose the Business Card size, and then place the business card face down in
the center of the left hand side of the scanner glass, as indicated by the document guidelines.
„ Photo
„ Index Card
„ Photo L
„ Photo 2L
„ Postcard 1
„ Postcard 2 (Double)
„ Custom (User adjustable from 8.9 × 8.9 mm to 215.9 × 355.6 mm.)
After you choose a custom size, you can adjust the scanning area. Click and hold the mouse button as
you drag the mouse to crop the image.
Width: Enter the width of the custom size.
Height: Enter the height of the custom size.
168
Scanning
Note
User adjustable from 8.9 x 8.9 mm to 215.9 x 355.6 mm
Adjusting the Image
9
„ Brightness
Adjust the setting (-50 to 50) to get the best image. The default value is 0, representing an average, and
is usually suitable for most images.
You can set the Brightness level by dragging the slide bar to the right or left to lighten or darken the image.
You can also enter a value in the box to set the level.
If the scanned image is too light, set a lower Brightness level and scan the document again.
9
If the image is too dark, set a higher Brightness level and scan the document again.
Note
The Brightness setting is only available if you have set Scan Type to Black & White, Grey or True Grey.
„ Contrast
You can increase or decrease the contrast level by moving the slide bar to the left or right. An increase
emphasizes dark and light areas of the image, while a decrease reveals more detail in grey areas. You
can also enter a value in the box to set the Contrast.
Note
The Contrast setting is only available if you have set Scan Type to Grey or True Grey.
169
Scanning
„ Reduce Noise
You can reduce noise of scanned image. When noise appears in scanned image or print image of the
scanned image, this setting can reduce the noise.
Note
The Reduce noise setting is only available when 24 bit color is chosen and the Resolution is set to 300 ×
300 dpi, 400 × 400 dpi or 600 × 600 dpi.
When scanning photographs or other images for use in a word processor or other graphics application, try
different settings for the Resolution, Scan Type, Brightness and Contrast to see which setting best suits
your needs.
9
170
Scanning
Using the Scan key (For USB cable users)
9
Note
If you use Scan on a network, see Using the Scan key on page 201.
You can use
(Scan) on the control panel to scan documents directly into your word processing,
graphics or E-mail applications or to a folder on your Macintosh®.
Before you can use
(Scan) on the control panel, you have to install the Brother MFL-Pro Software Suite
and connect the machine to your Macintosh®. If you installed the MFL-Pro Suite from the included CD-ROM,
then the correct drivers and ControlCenter2 are installed. Scanning by
(Scan) follows the
configuration on the Device Button tab. (See SCAN on page 183.) For details about how to configure the
ControlCenter2 buttons to launch the application of your choice using
ControlCenter2 on page 181.
(Scan), see Using
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
• Choose your document layout from the following table:
Portrait
Front
Landscape
Back
Front
LCD Message
Back
(L)edge
(Long edge)
Front
Back
Front
Back
(S)edge
(Short edge)
Document Layout Table
• Duplex scan is not supported by the MFC-8480DN.
• Duplex scan is available from the ADF only.
• Duplex scan is not available for legal size paper.
• The XPS file format is available for Windows Vista® or when using applications which support XML Paper
Specification files.
171
9
Scanning
Scan to USB
9
You can scan black and white and colour documents directly to a USB Flash memory drive. Black and white
documents will be stored in the PDF (*.PDF) or Secure PDF (*.PDF) or TIFF (*.TIF) file formats. Colour
documents may be stored in PDF (*.PDF), Secure PDF(*.PDF), XPS(*.XPS) or JPEG (*.JPG) file formats.
The default File names are based on the current date. You can change the colour, quality and file name.
Resolution
File Format Options
Color 100 dpi
JPEG / PDF / Secure PDF / XPS
Color 200 dpi
JPEG / PDF / Secure PDF / XPS
Color 300 dpi
JPEG / PDF / Secure PDF / XPS
Color 600 dpi
JPEG / PDF / Secure PDF / XPS
Gray 100 dpi
JPEG / PDF / Secure PDF / XPS
Gray 200 dpi
JPEG / PDF / Secure PDF / XPS
Gray 300 dpi
JPEG / PDF / Secure PDF / XPS
B&W 200 dpi
TIFF / PDF / Secure PDF
B&W 200x100 dpi
TIFF / PDF / Secure PDF
a
b
Put a USB Flash memory drive into your machine.
c
Press
d
Press a or b to choose Scan to USB.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Choose one of the options below.
Load your document in the ADF or on the scanner glass.
9
(Scan).
„ To change the setting, choose Change Setting. Press OK and go to step g.
„ To start scanning with the settings you set in the Function Menu (For MFC models, Menu, 5, 2 and
For DCP models, Menu, 4, 2), choose Start Scan. Press OK and go to step j.
g
Press a or b to choose the quality you want.
Press OK.
172
Scanning
h
Press a or b to choose the file type you want.
Press OK.
Note
• If you choose colour in the resolution setting, you cannot choose TIFF.
• If you choose monochrome in the resolution setting, you cannot choose JPEG.
• If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
The file name is set automatically. However, you can create a name of your choice using the dial pad.
You can only change the first 6 digits of the file name.
Press OK.
Note
Press Clear/Back to delete the letters you entered.
j
Press Start to start scanning.
CAUTION
The LCD shows Scanning while reading the data. DO NOT unplug the power cord or remove the USB
Flash memory drive from the machine while it is reading the data. You could lose your data or damage the
USB Flash memory drive.
Changing the default file size
9
9
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For
a smaller file size, choose the small file size.
a
b
c
d
e
f
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose File Size. Press OK.
Press a or b to choose 1.Color or 2.Gray. Press OK.
Press a or b to choose Small, Middle or Large. Press OK.
Press Stop/Exit.
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents
will be stored in the TIFF file format and the data will not be compressed.
173
Scanning
Changing the default resolution and file type
a
For MFC models, press Menu, 5, 2, 1.
For DCP models, press Menu, 4, 2, 1.
b
Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Press OK.
c
Do one of the following:
9
„ For black and white file format:
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK.
„ For Colour or Grey file format:
Press a or b to choose PDF, Secure PDF, JPEG or XPS.
Press OK.
d
Press Stop/Exit.
Changing the default file name
a
For MFC models, press Menu, 5, 2, 2.
For DCP models, press Menu, 4, 2, 2.
b
Enter the file name (up to 6 characters.)
Press OK.
9
9
Note
You cannot use a space for the first character.
c
Press Stop/Exit.
Understanding the Error Messages
9
Once you are familiar with the types of errors that can occur while you are using the Scan to USB, you can
easily identify and troubleshoot any problems.
„ Protected Device
This message will appear if the protect switch of the USB Flash memory drive is on.
„ Rename the File
This message will appear if there is already a file on the USB Flash memory drive with the same name as
the file you are trying to save.
„ Too Many Files
This message will appear if there are too many files stored on the USB Flash memory drive.
„ Unusable Device
This message will appear if your USB Flash memory drive is not supported by your Brother machine.
174
Scanning
Scan to E-mail
9
You can scan either a black and white or colour document into your E-mail application as a file attachment.
You can change Scan configuration. (See E-mail on page 187.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose E-mail.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts scanning the document, creates a file attachment, and launches your E-mail
application, displaying the new message waiting to be addressed.
(Scan).
9
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See E-mail on page 187.)
• If you want to change the default file size, choose your preferred rate by moving the slide bar on the
Device Button tab of the ControlCenter2 configuration.
Scan to Image
9
You can scan either a black and white or colour document into your graphics application for viewing and
editing. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 184.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose Image.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
(Scan).
175
Scanning
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See Image (example:
Apple® Preview) on page 184.)
• If you want to change the default file size, choose your preferred rate by moving the slide bar on the
Device Button tab of the ControlCenter2 configuration.
Scan to OCR
9
If your document is text, you can have it converted by Presto! PageManager to an editable text file and then
have the result displayed in your word processing application for viewing and editing. You can change the
Scan configuration. (See OCR (word processing application) on page 186.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose OCR.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
9
(Scan).
Note
• You must have Presto! PageManager installed on your Macintosh® for the OCR feature to work from Scan
or ControlCenter2. (See Using Presto! PageManager on page 178.)
• The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese and Chinese.
176
Scanning
Scan to File
9
You can scan a black and white or a colour document into your Macintosh® and save it as a file in the folder
you choose. The file type and specific folder are based on the settings you have chosen in the Scan to File
screen of the ControlCenter2. (See File on page 188.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose File.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press Start.
The machine starts the scanning process.
(Scan).
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See File on page 188.)
• If you would like to change the file name of scanned documents, enter the file name in the File Name
section on the Device Button tab of the ControlCenter2 configuration.
• If you want to change the default file size, choose your preferred rate by moving the slide bar on the
Device Button tab of the ControlCenter2 configuration.
177
9
Scanning
Using Presto! PageManager
9
Presto! PageManager is an application for managing the documents in your Macintosh®. Since it is
compatible with most image editors and word processing programs, Presto! PageManager gives you
unmatched control over your Macintosh® files. You can easily manage your documents, edit your E-mail and
files and read documents with the OCR software built into Presto! PageManager.
If you use the machine as a scanner, we recommend that you install Presto! PageManager. To install Presto!
PageManager, see the Quick Setup Guide.
Note
The complete NewSoft Presto! PageManager 7 User’s Guide can be viewed from the Help icon in
NewSoft Presto! PageManager 7.
Features
9
„ OCR: In one step you can scan an image, recognize the text, and edit it with a word processor.
„ Image Editing: Enhance, crop and rotate images, or open them with an image-editing program of your
choice.
„ Annotation: Add removable notes, stamps and drawings to images.
„ Treeview Window: View and arrange your folder hierarchy for easy access.
9
„ Thumbnail Window: View files as thumbnails for easy identification.
System requirements for Presto! PageManager
9
„ Mac OS® X 10.3.9 or greater
„ CD-ROM drive
„ Hard disk drive with at least 400 MB of free disk space for installation
NewSoft Technical Support
For USA
9
9
Company name:
NewSoft America Inc.
Postal Address:
500 Yosemite Drive Suite 100 Milpitas CA 95035, U.S.A.
Telephone:
408 503-1212
Fax:
408 503-1201
E-mail Address:
contactus@newsoftinc.com
URL:
http://www.newsoftinc.com
178
Scanning
For Canada
E-mail Address:
9
contactus@newsoftinc.com (English)
Germany
9
Company name:
SoftBay GmbH
Postal Address:
Carlstraße 50, D-52531, Übach-Palenberg
Telephone:
0900 1 409640
(For callers from within Germany, this is not a toll-free call, Callers will be
charged at Euro 0.59 per minute)
E-mail Address:
de.nsc@newsoft.eu.com
URL:
http://de.newsoft.eu.com
UK
9
Company name:
Avanquest UK
Postal Address:
The Software Centre East Way, Lee Mill Industrial Estate Plymouth Devon.
PL21 9GE
Telephone:
44-01752-201148
Fax:
44-01752-894833
E-mail Address:
uk.nsc@newsoft.eu.com
URL:
http://uk.newsoft.eu.com
9
France
9
Company name:
5CA
Postal Address:
Not Open
Telephone:
089-965-01-09
(For callers from within France, this is not a toll-free call, Callers will be
charged at m 1.35 + m 0.34 per minute)
E-mail Address:
fr.nsc@newsoft.eu.com
URL:
http://fr.newsoft.eu.com
Italy
9
Company name:
5CA
Postal Address:
Not Open
Telephone:
0899399878
(For callers from within Italy, this is not a toll-free call, Callers will be charged
at Euro 0.80 per minute)
E-mail Address:
it.nsc@newsoft.eu.com
URL:
http://it.newsoft.eu.com
179
Scanning
Spain
9
Company name:
5CA
Postal Address:
Not Open
Telephone:
0807505598
(For callers from within Spain only, this is not a toll-free call, Callers will be
charged at Euro 0.94 per minute)
E-mail Address:
sp.nsc@newsoft.eu.com
Other countries
E-mail Address:
9
tech@newsoft.eu.com (English)
9
180
10
ControlCenter2
10
Note
• The features available to you in ControlCenter2 may vary depending on the model number of your
machine.
• Duplex Scan is not supported by the MFC-8480DN.
Using ControlCenter2
10
ControlCenter2 is a software utility that lets you quickly and easily access your often used applications. Using
ControlCenter2 eliminates the need to manually launch specific applications. The icon will appear on the
menu bar. To open the ControlCenter2 window, click the
icon and choose Open. ControlCenter2 has
the following operations:
a
b
c
d
e
Scan directly to a file, E-mail, word processor or graphics application of your choice. (1)
f
You can also open the configuration window for each function by clicking the Configuration button. (6)
Custom Scan buttons let you configure a button to meet your own application needs. (2)
Access the Copy features available via your Macintosh®. (3)
Access the settings available to configure your device. (4)
You can choose which machine ControlCenter2 will connect with from the Model pop-up menu. (5)
You can also open the Device Selector window by choosing Other... from the Model pop-up menu.
Turning the AutoLoad feature off
10
10
If you do not want ControlCenter2 to run automatically each time you start your Macintosh®, do the following.
a
Click the ControlCenter2 icon in the menu bar and choose Preferences.
The ControlCenter2 preference window appears.
b
Uncheck Start ControlCenter on computer startup.
181
ControlCenter2
c
Click OK to close the window.
Note
The ControlCenter2 application icon is in
Macintosh HD/Library/Printers/Brother/Utilities/ControlCenter.
10
182
ControlCenter2
SCAN
10
There are four scan buttons for the Scan To Image, Scan To OCR, Scan To E-mail and Scan To File
applications.
„ Image (Default: Apple® Preview)
Lets you scan a page directly into any graphic viewer/editor application. You can choose the destination
application, such as Adobe® Photoshop® or any kind of image editing application on your Macintosh®.
„ OCR (Default: Apple® TextEdit)
Lets you scan a page or document, automatically run the OCR application and put text (not a graphic
image) into a word processing application. You can choose the target word processing application, such
as Microsoft® Word or any word processing application on your Macintosh®. You must have Presto!
PageManager installed on your Macintosh®.
„ E-mail (Default: your default E-mail software)
Lets you scan a page or document directly into an E-mail application as a standard attachment. You can
choose the file type and resolution for the attachment.
„ File
Lets you scan directly to a disk file. You can change the file type and destination folder, as needed.
ControlCenter2 gives you the ability to configure the hardware Scan key on your machine and the
ControlCenter2 Software button for each scan feature. To configure the hardware Scan key on your machine
choose the Device Button (click each of the ControlCenter buttons while holding down the Ctrl key and
choose Device Button) in the configuration menu for each of the SCAN buttons. To configure the Software
button in ControlCenter2, choose the Software Button tab (click each of the ControlCenter buttons while
holding down the Ctrl key and choose Software Button) in the configuration menu for each of the SCAN
buttons.
183
10
ControlCenter2
File types
10
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
„ Windows Bitmap (*.bmp)
„ JPEG (*.jpg)
„ TIFF (*.tif)
„ TIFF Multi-Page (*.tif)
„ Portable Network Graphics (*.png)
„ PDF (*.pdf)
„ Secure PDF (*.pdf)
Note
If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
Image
(example: Apple® Preview)
10
The Scan To Image feature lets you scan an image directly into your graphics application for image editing.
To change the default settings, click the button while holding down the Ctrl key and choose Software Button.
10
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Change the other settings, if needed.
184
ControlCenter2
To change the destination application, choose the destination application from the Target Application popup menu. You can add an application to the lists by clicking the Add button.
Enter the Application Name (up to 30 characters) and choose your preferred application by clicking the
Browse button. Also choose the File Type from the pop-up menu.
You can delete an application that you have added. Just choose the Application Name and click the Delete
button.
10
Note
This function is also available for Scan to E-mail and Scan to OCR. The window may vary depending on
the function.
If you choose Secure PDF from the File Type list, the Set PDF Password dialog box appears. Enter your
password in the Password and Re-type Password box and then click OK.
Note
Secure PDF is also available for Scan to E-mail and Scan to File.
185
ControlCenter2
OCR
(word processing application)
10
Scan To OCR converts the graphic page image data into text which can be edited by any word processing
application. You can change the default word processing application.
To configure Scan To OCR, click the button while holding down the Ctrl key and choose Software Button.
To change the word processing application, choose the destination word processing application from the
Target Application pop-up menu. You can add an application to the list by clicking the Add button. To delete
an application, click the Delete button.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Note
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese and Chinese.
186
10
ControlCenter2
E-mail
10
The Scan To E-mail feature lets you scan a document to your default E-mail application, so you can send
the scanned job as an attachment. To change the default E-mail application or attachment file type, click the
button while holding down the Ctrl key and choose Software Button.
To change the E-mail application, choose your preferred E-mail application from the E-mail Application
pop-up menu. You can add an application to the lists by clicking the Add button 1. To delete an application,
click the Delete button.
1
When you first start ControlCenter2 a default list of compatible E-mail applications will appear in the pop-up menu. If you are having trouble using
a custom application with ControlCenter2 you should choose an application from the list.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
187
10
ControlCenter2
File
10
The Scan To File button lets you scan an image to a folder on your hard disk in any file format. This lets you
easily archive your paper documents. To configure the file type and folder, click the button while holding down
the Ctrl key and choose Software Button.
You can change the File Name. Enter the file name you want to use for the document (up to 100 characters)
in the File Name box. File name will be the file name you registered, current date and sequential number.
Choose the file type for the saved image from the File Type pop-up menu. You can save the file to the default
folder, or choose your preferred folder by clicking the Browse button.
To show where the scanned image is saved when scanning is finished, check Show Folder box. To specify
the destination of the scanned image everytime, check Show Save As window box.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
If you want to scan a duplex document, check Duplex(two-sided) Scanning and choose
Long-edge binding or Short-edge binding. (Not available for the MFC-8480DN)
Note
For supported file types, see File types on page 184.
188
10
ControlCenter2
CUSTOM SCAN
10
There are four buttons which you can configure to fit your scanning needs.
To customize a button, click the button while holding down the Ctrl key, and the configuration window
appears. There are four scan functions: Scan to Image, Scan to OCR, Scan to E-mail and Scan to File.
„ Scan to Image
Lets you scan a page directly into any image viewer/editor software. You can choose any image editor
application on your Macintosh® as a destination.
„ Scan to OCR
Converts scanned documents into editable text files. You can choose the destination application for the
editable text. You must install Presto! PageManager for this feature.
„ Scan to E-mail
Attaches the scanned images to an E-mail message. You can also choose the file attachment type and
create a quick send list of E-mail addresses chosen from your E-mail address book.
„ Scan to File
Lets you save a scanned image to any folder on a local or network hard disk. You can also choose the file
type to be used.
10
189
ControlCenter2
File types
10
You can choose from the following list of file types for attachments or for saving to a folder.
Choose from the pop-up menu the type of file you want the scanned images to be saved in.
„ Windows Bitmap (*.bmp)
„ JPEG (*.jpg)
„ TIFF (*.tif)
„ TIFF Multi-Page (*.tif)
„ Portable Network Graphics (*.png)
„ PDF (*.pdf)
„ Secure PDF (*.pdf)
Note
If you set the file type to TIFF or TIFF Multi-Page, you can choose “Uncompressed” or “Compressed”.
User-defined button
10
To customize a button, click the button while holding down the Ctrl key, and the configuration window
appears. Follow these guidelines for button configuration.
10
190
ControlCenter2
Scan to Image
10
„ General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
10
„ Settings tab
Choose the Target Application, File Type, Resolution, Scan Type, Document Size,
Duplex(two-sided) Scanning (if necessary), Brightness and Contrast settings.
191
ControlCenter2
Scan to OCR
10
„ General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
„ Settings tab
Choose the Target Application, File Type, OCR Software, OCR Language, Resolution, Scan Type,
Document Size, Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness
and Contrast settings.
Note
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese and Chinese.
192
10
ControlCenter2
Scan to E-mail
10
„ General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
10
„ Settings tab
Choose the E-mail Application, File Type, Resolution, Scan Type, Document Size,
Duplex(two-sided) Scanning (if necessary), Show Scanner Interface, Brightness and Contrast
settings.
193
ControlCenter2
Scan to File
10
„ General tab
Enter a name in Name for Custom (up to 30 characters) to create the button name.
Choose the type of scan from the Scan Action field.
„ Settings tab
Choose the file format from the File Type pop-up menu. Save the file to the default folder or choose your
preferred folder by clicking the Browse button.
Choose the Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if necessary),
Show Scanner Interface, Brightness and Contrast settings and enter the file name if you want to
change it.
If you want to specify the destination of the scanned image, check Show Save As Window.
If you want to scan and then crop a portion of a page after pre-scanning the document, check the
Show Scanner Interface box.
194
10
ControlCenter2
COPY / PC-FAX (PC-FAX is on MFC models only)
10
COPY - Lets you use your Macintosh® and any printer driver for enhanced copy operations. You can scan a
page on the machine and print the copies using any of the features of the machine’s printer driver, or you can
direct the copy output to any standard printer driver installed on your Macintosh® including network printers.
PC-FAX - Lets you scan a page or document and automatically send the image as a fax from the Macintosh®.
(MFC models only)
You can configure your preferred settings on up to four buttons.
The Copy1-Copy4 buttons can be customized to let you use advanced copy and fax functions such as N in
1 printing.
To use the Copy buttons, configure the printer driver by clicking the button while holding down the Ctrl key.
10
Enter a name in Name for Copy (up to 30 characters).
Choose the Copy Ratio, Resolution, Scan Type, Document Size, Duplex(two-sided) Scanning (if
necessary), Show Scanner Interface, Brightness and Contrast settings to be used.
Before finishing the Copy button configuration, set the Printer. Then choose your print settings from the
Presets pop-up menu, then click OK to close the dialog box. By clicking the configured copy button, the print
dialog box opens.
195
ControlCenter2
(Mac OS® X 10.3.9 to 10.4.x)
To copy, choose Copies & Pages from the pop-up menu.
To fax, choose Send Fax from the pop-up menu. (See Sending a fax (MFC models only) on page 158.)
(Mac OS® X 10.5.x)
For more options click the triangle beside the Printer pop-up menu.
To copy, click the Print button.
To fax, click the disclosure triangle beside the Printer pop-up menu and then choose Send Fax from the popup menu. (See Sending a fax (MFC models only) on page 158.)
10
196
ControlCenter2
DEVICE SETTINGS
10
You can configure or check the machine settings.
„ Remote Setup (MFC models only)
Lets you open the Remote Setup Program. (See Remote Setup on page 215.)
„ Quick-Dial (MFC models only)
Lets you open the Set Quick-Dial window of Remote Setup. (See Remote Setup on page 215.)
„ Status Monitor
Allows you to open the Status Monitor Utility.
Remote Setup (MFC models only)
10
10
The Remote Setup button lets you open the Remote Setup Program window to configure the machine
setting menus.
Note
For details, see Remote Setup on page 215.
197
ControlCenter2
Quick-Dial (MFC models only)
10
The Quick-Dial button lets you open the Address Book window in the Remote Setup Program, so you can
easily register or change the Quick-Dial numbers on your Macintosh®.
10
Status Monitor
10
The Status Monitor button allows you to monitor the status of one or more devices, allowing you to get
immediate notification of errors such as a paper jam. (See Status Monitor on page 131.)
198
11
Network Scanning
11
If you want to scan from the machine on a network, you must choose the networked machine in the
Device Selector application located in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or
from the Model pop-up menu in the main screen of ControlCenter2. If you already installed the MFL-Pro Suite
Software following the network installation steps in the Quick Setup Guide then this selection should already
be made.
To use the machine as a network scanner, the machine must be configured with a TCP/IP address. You can
set or change the address settings from the control panel. (See Control Panel Setup in the Network User’s
Guide.)
Note
For network scanning, a maximum 25 of clients can be connected to one machine on a network. For
example, if 30 clients try to connect at a time, 5 clients will not be shown on the LCD.
Before using Network Scanning
11
Configuring network scanning
11
a
From Library, choose Printers, Brother, Utilities and DeviceSelector, and then double-click
Device Selector.
The Device Selector window appears. This window can also be opened from ControlCenter2.
For more information, see Using ControlCenter2 on page 181.
b
Specify your machine by IP address or mDNS service Name. To change the IP address, enter the new
IP address. You can also choose a machine from the list of the available machines. Click Browse to
show the list.
c
Click OK.
199
11
Network Scanning
Note
• To use ‘Scan To’ button features on the machine, click the check box for
Register your computer with the “Scan To” functions at the machine. Then enter the name you
want to be displayed on the machines LCD for your Macintosh®. You can use up to 15 characters.
• You can avoid receiving unwanted documents by setting a 4-digit PIN number. Enter your PIN number in
the PIN number and Retype PIN number field. To send data to a computer protected by a PIN number,
the LCD prompts you to enter the PIN number before the document can be scanned and sent to the
machine. (See Using the Scan key on page 201.)
11
200
Network Scanning
Using the Scan key
11
Note
• If you want to scan a document using the duplex scanning feature, you need to put the document in the
ADF and then choose 2sided (L)edge or 2sided (S)edge depending on your document layout.
• Choose your document layout from following table:
Portrait
Front
Landscape
Back
Front
LCD Message
Back
(L)edge
(Long edge)
Front
Back
Front
Back
(S)edge
(Short edge)
Document Layout Table
• Duplex scan is not supported by the MFC-8480DN.
11
• Duplex scan is available from the ADF only.
• Duplex scan is not available for legal size paper.
• The XPS file format is available for Windows Vista® or when using applications which support XML Paper
Specification files.
Scan to E-mail (PC)
11
When you choose Scan to E-mail (Macintosh®), your document will be scanned and sent directly to the
Macintosh® you designated on your network. ControlCenter2 will activate the default E-mail application on
the designated Macintosh® for addressing to the recipient. You can scan a black and white or colour
document and it will be sent with the E-mail from the Macintosh® as an attachment.
You can change the scan configuration. (See E-mail on page 187.)
a
Load your document.
b
Press
(Scan).
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Network Scanning
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose E-mail.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination Macintosh® you want to use for E-mailing your document.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh® on the control panel.
Press OK.
g
Press Start.
The machine will start the scanning process.
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See File on page 188.)
• If you want to change the default file size, choose your preferred rate by moving the scroll bar on the
Device Button tab of the ControlCenter2 configuration.
Scan to E-mail (E-mail server, MFC-8880DN and MFC-8890DW)
11
When you choose Scan to E-mail (E-mail Server) you can scan a black and white or colour document and
send it directly on an E-mail address from the machine. You can choose PDF, Secure PDF or TIFF for Black
and White and PDF, Secure PDF or JPEG for colour or grey.
Note
Scan to E-mail (E-mail server) requires SMTP/POP3 mail server support. (See the Network User’s Guide
on the CD-ROM.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to E-mail.
Press OK.
d
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
e
Press a or b to choose Change Setting.
Press OK.
If you do not have to change the quality, press a or b to choose Enter Address.
Press OK and then go to step i.
(Scan).
202
11
Network Scanning
f
Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi, Gray 300 dpi, B&W 200 dpi or B&W 200x100 dpi.
Press OK.
If you choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi, go to step g.
If you choose B&W 200 dpi or B&W 200x100 dpi, go to step h.
g
Press a or b to choose PDF, Secure PDF or JPEG.
Press OK and go to step i.
h
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK and go to step i.
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
The LCD prompts you to enter an address. Enter the destination E-mail address from the dial pad or use
the One-Touch key or Speed-Dial number.
Press Start.
The machine will start the scanning process.
Note
• If your network supports the LDAP protocol you can search for E-mail addresses on your server. (See
Chapter 12 in the Network User’s Guide.)
• You can store the scan resolution (Scan Profile) for each stored E-mail address if you store the E-mail
address in a One-Touch or Speed-Dial number. (See Dialing & Storing numbers in Chapter 8 of the User’s
Guide.)
11
Using One-Touch or Speed-Dial number
11
You can also scan a document directly to an address you registered in a One-Touch or Speed-Dial number.
When you scan the document, the settings you registered with the One-Touch or Speed-Dial will be used for
the quality and the file type. Only One-Touch or Speed Dials with an E-mail address registered can be used
when you scan data using One-Touch or Speed-Dial. (I-Fax addresses are not available for use.)
a
Load your document.
b
Press
c
Choose One-Touch or Speed-Dial number.
If your machine supports Duplex Scan and you want to scan both sides of your document, press Duplex.
d
Press Start. The machine starts the scanning process.
(Scan).
Note
You can store the scan resolution (Scan Profile) for each stored E-mail address in a One-Touch or SpeedDial number. (See Dialling and storing numbers in Chapter 8 of the User’s Guide.)
203
Network Scanning
Scan to Image
11
When you choose Scan to Image, your document will be scanned and sent directly to the Macintosh® you
designated on your network. ControlCenter2 will activate the default graphics application on the designated
Macintosh®. You can change the Scan configuration. (See Image (example: Apple® Preview) on page 184.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose Image.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination Macintosh® you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh® on the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
11
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See Image (example:
Apple® Preview) on page 184.)
• If you want to change the default file size, choose your preferred rate by moving the slide bar on the
Device Button tab of the ControlCenter2 configuration.
204
Network Scanning
Scan to OCR
11
When you choose Scan to OCR, your document will be scanned and sent directly to the Macintosh® you
designated on your network. ControlCenter2 will activate Presto! PageManager and convert your document
into text for viewing and editing from a word processing application on the designated PC. You can change
the Scan configuration. (See OCR (word processing application) on page 186.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose OCR.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination Macintosh® you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh® on the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
11
Note
The Scan to OCR function is available for English, French, German, Dutch, Italian, Spanish, Portuguese,
Danish, Swedish, Japanese and Chinese.
205
Network Scanning
Scan to File
11
When you choose Scan to File, you can scan a black and white or colour document and send it directly to a
Macintosh® you designate on your network. The file will be saved in the folder and file format that you have
configured in ControlCenter2 on the designated Macintosh®. You can change the Scan configuration. (See
File on page 188.)
a
Load your document.
b
Press
c
Press a or b to choose Scan to PC.
Press OK.
d
Press a or b to choose File.
Press OK.
If your machine does not support Duplex Scan, go to step f.
If your machine supports Duplex Scan, go to step e.
e
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
f
Press a or b to choose the destination Macintosh® you want to send to.
Press OK.
If the LCD prompts you to enter a PIN number, enter the 4-digit PIN number for the destination
Macintosh® on the control panel.
Press OK.
g
Press Start.
The machine starts the scanning process.
(Scan).
11
Note
• If you want the scanned data in colour, choose colour in the scan type on the Device Button tab of the
ControlCenter2 configuration. If you want the scanned data in black and white, choose black and white in
the scan type on the Device Button tab of the ControlCenter2 configuration. (See File on page 188.)
• If you would like to change the file name of scanned documents, enter the file name in the File Name
section on the Device Button tab of the ControlCenter2 configuration.
• If you want to change the default file size, choose your preferred rate by moving the slide bar on the
Device Button tab of the ControlCenter2 configuration.
206
Network Scanning
Scan to FTP
11
When you choose Scan to FTP, you can scan a black and white or colour document directly to an FTP server
located locally on your network or on the internet.
The details required to use Scan to FTP can be entered by using Web Based Management to pre-configure
and store the details in an FTP Profile.
Note
Scan to FTP is available when FTP profiles are configured by using Web Based Management.
To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of
your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile in Administrator Settings. You can configure up to ten FTP server profiles and
you can choose what profile numbers (1 to 10) to use for Scan to FTP settings in
FTP/Network Scan Settings.
Note
If you want to find the IP address of your machine, press Menu and choose Print Reports,
Network Config, and then press Start to print the network settings report.
In addition to the seven preset file names you can store two user defined file names that can be used for
creating an FTP Server Profile.
Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name,
enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be
entered in each of the user defined name fields.
11
207
Network Scanning
Configuring the FTP Default Settings
11
You can set Passive Mode to OFF or ON depending on your FTP server and network firewall configuration.
By default this setting is OFF. You can also change the port number used to access the FTP server. The
default for this setting is port 21. In most cases these two settings can remain as default.
a
Enter the name that you want to use for the profile of the FTP server. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
b
The Host Address is the domain name of the FTP server. Enter the Host Address (for example
ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
c
d
Enter the Username that has been registered with the FTP server for the machine (up to 32 characters).
e
Enter the destination folder where your document will be stored on the FTP server (for example
/brother/abc/) (up to 60 characters).
f
Choose the file name you want to use for the scanned document. You can choose from seven preset
and two user defined File Names. The file name that will be used for your document will be the file name
you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For
example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
g
Choose the quality that the document will be scanned at from the pull-down list. You can choose
Color 100, Color 200, Color 300, Color 600, Gray 100, Gray 200, Gray 300, B&W 200 or
B&W 200x100.
h
Choose the file type for the document from the pull-down list. You can choose PDF, Secure PDF or
JPEG for colour or greyscale documents and PDF, Secure PDF or TIFF for B/W documents.
Enter the Password for access to the FTP server for the Username that was registered (up to 32
characters).
208
11
Network Scanning
Scan to FTP using FTP Server Profiles
a
Load your document.
b
Press
c
Press a or b to choose Scan to FTP.
Press OK.
If your machine does not support Duplex Scan, go to step e.
If your machine supports Duplex Scan, go to step d.
d
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
e
Press a or b to choose one of the FTP server profiles listed.
Press OK.
11
(Scan).
„ If the Scan to FTP profile is complete, you will automatically go to step i.
„ If the Scan to FTP profile is not complete, for instance, the quality or file type are not chosen, you will
be prompted to enter any missing information in the following steps.
f
Choose one of the options below:
„ Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi.
Press OK and go to step g.
„ Press a or b to choose B&W 200 dpi or B&W 200x100 dpi.
Press OK and go to step h.
g
Press a or b to choose PDF, Secure PDF or JPEG.
Press OK and go to step i.
h
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK.
11
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
i
Do one of the following:
„ If you want to start scanning, press Start and go to step l.
„ If you want to change the file name, go to step j.
j
Press a or b to choose a file name you want to use and press OK.
Press Start and go to step l.
Note
If you want to change the file name manually, go to step k.
209
Network Scanning
k
Press a or b to choose <Manual>.
Press OK.
Enter the file name you want to use (up to 32 characters) and press OK.
Press Start.
l
The LCD shows Connecting. When the connection to the FTP server is successful the machine starts
the scanning process.
11
210
Network Scanning
Scan to Network
11
When you choose Scan to Network, you can scan a black and white or colour document directly to a CIFS
server on your local network or on the internet. (For more information about CIFS severs, see the Network
User’s Guide.)
The details required to use Scan to Network can be entered by using Web Based Management to preconfigure and store the details in a Scan to Network profile. A Scan to Network profile stores user information
and configuration settings for use on a network, or the internet.
Note
Scan to Network is available when Scan to Network profiles are configured by using Web Based
Management.
To use Web Based Management, type http://xxx.xxx.xxx.xxx (where xxx.xxx.xxx.xxx is the IP address of
your machine) into your browser, and then you can configure or change the settings in
FTP/Network Scan Profile in Administrator Settings. You can configure up to ten Scan to Network profiles
and you can choose what profile numbers (1 to 10) to use for Scan to Network settings in
FTP/Network Scan Settings.
In addition to the seven preset file names you can store two user defined file names that can be used for
creating a Scan to Network profile.
Choose FTP/Network Scan Settings in Web Based Management. In Create a User Defined File Name,
enter a file name in one of the two user defined fields and click Submit. A maximum of 15 characters can be
entered in each of the user defined name fields.
11
211
Network Scanning
Configuring the Scan to Network Default Settings
11
a
Enter the name that you want to use for the Scan to Network profile. This name will be displayed on the
LCD of the machine and can be up to 15 characters.
b
The Host Address is the domain name of the CIFS server. Enter the Host Address (for example
ftp.example.com) (up to 60 characters) or the IP address (for example 192.23.56.189).
c
Enter the destination folder where your document will be stored on the CIFS server (for example
/brother/abc/) (up to 60 characters).
d
Choose the file name you want to use for the scanned document. You can choose from seven preset
and two user defined File Names. The file name that will be used for your document will be the file name
you selected plus the last 6 digits of the flatbed/ADF scanner counter plus the file extension (For
example, Estimate098765.pdf). You can also manually enter a File Name up to 15 characters.
e
Choose the scan quality from the drop-down list. You can choose Color 100, Color 200, Color 300,
Color 600, Gray 100, Gray 200, Gray 300, B&W 200 or B&W 200x100.
f
Choose the file type for the document from the drop-down list. You can choose PDF, Secure PDF or
JPEG for colour or grey scale documents and PDF, Secure PDF or TIFF for B/W document.
11
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
g
If you want to protect the profile, check Use PIN for authentication and enter a 4-digit PIN number in
PIN Code.
212
Network Scanning
h
Choose the authentication method. You can choose Auto, Kerberos or NTLMv2.
If you choose Auto the authentication method will be detected automatically.
i
j
k
Enter the Username that has been registered with the CIFS server for the machine (up to 32 characters).
Enter the Password for access to the CIFS server (up to 32 characters).
If you want to set Kerberos Server Address manually, enter the Kerberos Server Address (for example
/brother/abc/) (up to 60 characters).
Scan to Network using Scan to Network Profiles
a
Load your document.
b
Press
c
Press a or b to choose Scan to Network.
Press OK.
d
Press a or b to choose 1sided, 2sided (L)edge or 2sided (S)edge.
Press OK.
e
Press a or b to choose one of the profiles listed.
Press OK.
f
The LCD will prompts you to enter a PIN number. Enter the 4-digit PIN number and then press OK.
11
(Scan).
„ If the profile is complete, you will automatically go to step j.
„ If the profile is not complete, for instance, the quality or file type are not chosen, you will be prompted
to enter any missing information in the following steps.
g
Choose one of the options below:
„ Press a or b to choose Color 100 dpi, Color 200 dpi, Color 300 dpi, Color 600 dpi,
Gray 100 dpi, Gray 200 dpi or Gray 300 dpi.
Press OK and go to step h.
„ Press a or b to choose B&W 200 dpi or B&W 200x100 dpi.
Press OK and go to step i.
h
Press a or b to choose PDF, Secure PDF or JPEG.
Press OK, and go to step j.
i
Press a or b to choose PDF, Secure PDF or TIFF.
Press OK.
Note
If you choose Secure PDF, the machine will ask you to enter the password before it starts scanning.
j
Do one of the following:
„ If you want to start scanning, press Start.
„ If you want to change the file name, go to step k.
213
11
Network Scanning
k
Press a or b to choose a file name you want to use and press OK.
Press Start.
Note
If you want to change the file name manually, go to step l.
l
Press a or b to choose <Manual>.
Press OK.
Enter the file name you want to use (up to 32 characters) and press OK.
Press Start.
How to set a new default for the file size
(For Scan to E-mail (E-mail server), Scan to FTP and Scan to Network)
11
You can set your own default setting for the file size. For a higher quality scan, choose the large file size. For
a smaller file size, choose the small file size.
a
b
c
d
e
f
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose File Size. Press OK.
Press a or b to choose 1.Color or 2.Gray. Press OK.
Press a or b to choose Small, Middle or Large. Press OK.
Press Stop/Exit.
11
Note
You cannot choose the file size when you scan a document in black and white. Black and white documents
will be stored in the TIFF file format and the data will not be compressed.
How to set a new default for the Duplex Scan mode
(For Scan to E-mail (E-mail server) only)
11
You can set your own default setting for the Duplex Scan mode. You can choose from two types of layout,
long edge or short edge.
a
b
c
d
e
Press Menu, 1.
Press a or b to choose Document Scan. Press OK.
Press a or b to choose Duplex Scan. Press OK.
Press a or b to choose Long edge or Short edge. Press OK.
Press Stop/Exit.
214
12
Remote Setup
12
Remote Setup (MFC models only)
12
The Remote Setup application lets you configure many machine and network settings from a Macintosh®
application. When you access this application, the settings on your machine will be downloaded automatically
to your Macintosh® and displayed on your Macintosh® screen. If you change the settings, you can upload
them directly to the machine.
Note
The Remote Setup application icon is in Macintosh HD/Library/Printers/Brother/Utilities.
12
„ OK
Lets you start uploading data to the machine and exit the Remote Setup application. If an error message
is displayed, enter the correct data again and then click OK.
„ Cancel
Lets you exit the Remote Setup application without uploading data to the machine.
„ Apply
Lets you upload data to the machine without exiting the Remote Setup application.
„ Print
Lets you print the chosen items on the machine. You cannot print the data until it is uploaded to the
machine. Click Apply to upload the new data to the machine and then click Print.
„ Export
Lets you save the current configuration setting to a file.
215
Remote Setup
„ Import
Lets you read the setting from a file.
Note
• You can use the Export and Import buttons to save Quick Dial or all your settings for your machine.
• If you need to change the machine that was registered to your Macintosh® during the installation of
MFL-Pro Suite (see the Quick Setup Guide), or if the network environment was changed, you need to
specify the new machine. Open the Device Selector and choose the new machine. (For network users
only)
• If the Secure Function Lock is set to on, you cannot use Remote Setup.
12
216
A
Index
B
R
BR-Script 3 mode ................................................6, 128
Remote Setup
Macintosh® .......................................................... 215
Windows® ............................................................ 101
C
ControlCenter2
Macintosh® .......................................................... 181
ControlCenter3
Windows® .............................................................. 59
D
Device Selector ...................................... 164, 199, 216
DeviceSelector ................................................164, 199
Drivers
Macintosh®
TWAIN .............................................................. 164
Windows®
printer .................................................................... 2
TWAIN ................................................................ 33
WIA ..................................................................... 40
F
S
Scan
Macintosh®
into Macintosh® ................................................. 164
Network ............................................................. 199
OCR .................................................................. 178
Presto! PageManager ...............................176, 178
Resolution ......................................................... 167
Scan key ........................................................... 171
Windows®
Network ............................................................... 84
Resolution ........................................................... 37
Scan key .......................................................48, 88
ScanSoft™ PaperPort™ ..................................... 55
WIA Compliant .................................................... 40
Scan to FTP
Macintosh® .......................................................... 207
Windows® .............................................................. 94
FAX (PC-FAX)
Macintosh®
sending ............................................................. 158
Windows®
address book .................................................... 110
cover page ........................................................ 105
facsimile style ................................................... 106
group ................................................................. 112
receiving ........................................................... 116
sending ............................................................. 104
simple style ....................................................... 107
A
N
Network PC FAX
Macintosh® (Send only) ....................................... 158
Windows® ............................................................ 103
P
PaperPort™ (Windows®)
importing ................................................................ 58
OCR ....................................................................... 57
Presto! PageManager (Macintosh®) ...............176, 178
Printer driver ............................................................. 28
PS printer driver ........................................................ 28
217
Visit us on the World Wide Web
http://www.brother.com
This product is approved for use in the country of purchase only. Local Brother companies or their dealers
will only support machines purchased in their own countries.
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