Brother MFC8820D All in One Printer User Manual

USER’S GUIDE
DCP-8085DN
Version A
UK/IRE
If you need to call Customer Service
Please complete the following information for future
reference:
Model Number: DCP-8085DN
(Circle your model number)
Serial Number: 1
Date of Purchase:
Place of Purchase:
1
The serial number is on the back of the unit. Retain
this User’s Guide with your sales receipt as a
permanent record of your purchase, in the event of
theft, fire or warranty service.
Register your product on-line at
http://www.brother.com/registration/
By registering your product with Brother, you will be recorded as the
original owner of the product. Your registration with Brother:
„ may serve as confirmation of the purchase date of your product
should you lose your receipt; and
„ may support an insurance claim by you in the event of product loss
covered by insurance.
© 2009 Brother Industries, Ltd.
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been compiled and published,
covering the latest product descriptions and specifications.
The contents of this manual and the specifications of this product are subject to change without
notice.
Brother reserves the right to make changes without notice in the specifications and materials
contained herein and shall not be responsible for any damages (including consequential) caused
by reliance on the materials presented, including but not limited to typographical and other errors
relating to the publication.
i
Table of Contents
Section I
1
General
General information
2
Using the documentation .......................................................................................2
Symbols and conventions used in the documentation ....................................2
Accessing the Software User’s Guide and Network User’s Guide ........................3
Viewing documentation ...................................................................................3
Accessing Brother Support (For Windows®) ...................................................5
Control panel overview ..........................................................................................6
Status LED indications ....................................................................................8
2
Loading paper and documents
10
Loading paper and print media ............................................................................10
Loading paper in the standard paper tray......................................................10
Loading paper in the multi-purpose tray (MP tray) ........................................11
Unprintable area ............................................................................................13
Acceptable paper and other print media..............................................................14
Recommended paper and print media ..........................................................14
Type and size of paper ..................................................................................15
Handling and using special paper .................................................................17
Loading documents .............................................................................................20
Using the automatic document feeder (ADF) ................................................20
Using the scanner glass ................................................................................21
3
General Setup
22
Paper settings......................................................................................................22
Paper Type ....................................................................................................22
Paper Size .....................................................................................................22
Tray Use in copy mode..................................................................................23
Tray Use in print mode ..................................................................................23
Volume settings ...................................................................................................24
Beeper volume ..............................................................................................24
Automatic daylight savings time ..........................................................................24
Ecology features ..................................................................................................24
Toner Save ....................................................................................................24
Sleep Time ....................................................................................................25
Turning off the scanner lamp ...............................................................................25
LCD Contrast .......................................................................................................25
User Settings List.................................................................................................26
Network Configuration List...................................................................................26
ii
4
Security features
27
Secure Function Lock 2.0 .................................................................................... 27
Setting the password for the administrator ................................................... 27
Changing the password for the administrator................................................ 28
Setting up public user mode .......................................................................... 28
Setting up restricted users............................................................................. 29
Turning Secure Function Lock on/off............................................................. 29
Switching Users............................................................................................. 30
Section II Copy
5
Making copies
32
How to copy ......................................................................................................... 32
Entering copy mode....................................................................................... 32
Making a single copy ..................................................................................... 32
Making multiple copies .................................................................................. 32
Stop copying.................................................................................................. 32
Copy options (temporary settings)....................................................................... 33
Enlarging or reducing the image copied ........................................................ 33
Improving copy quality................................................................................... 34
Sorting copies using the ADF ........................................................................ 34
Changing text copy resolution ....................................................................... 34
Adjusting Contrast and Brightness ................................................................ 35
Making N in 1 copies (page layout) ............................................................... 36
Duplex (2-sided) copying .................................................................................... 37
Duplex Copy (long edge flip) ......................................................................... 37
Advanced Duplex Copy (short edge)............................................................ 38
Tray selection ...................................................................................................... 39
Out of memory message ..................................................................................... 39
Section III Direct printing
6
Printing data from a USB Flash memory drive or a digital
camera supporting mass storage
42
Supported file formats.......................................................................................... 42
Creating a PRN or PostScript® 3™ file for direct printing.................................... 42
Printing data directly from the USB Flash memory drive or a digital camera
supporting mass storage .................................................................................. 43
Understanding the error messages ..................................................................... 45
iii
Section IV Software
7
Software and Network features
48
How to read the HTML User’s Guide...................................................................48
Windows® ......................................................................................................48
Macintosh® ....................................................................................................49
Section V Appendixes
A
Safety and legal
52
Choosing a location .............................................................................................52
To use the machine safely...................................................................................53
Important safety instructions..........................................................................57
Libtiff Copyright and License ...............................................................................59
Trademarks..........................................................................................................60
B
Options
61
Optional paper tray (LT-5300) .............................................................................61
Memory board......................................................................................................61
Installing extra memory .................................................................................62
C
Troubleshooting and routine maintenance
63
Troubleshooting ...................................................................................................63
If you are having difficulty with your machine ................................................63
Improving the print quality .............................................................................68
Error and maintenance messages.......................................................................75
Document jams..............................................................................................79
Paper jams ....................................................................................................80
Routine maintenance...........................................................................................86
Cleaning the outside of the machine .............................................................87
Cleaning the scanner.....................................................................................87
Cleaning the laser scanner window ...............................................................88
Cleaning the corona wire ...............................................................................90
Cleaning the drum unit ..................................................................................91
Replacing the consumable items.........................................................................94
Replacing a toner cartridge ...........................................................................95
Replacing the drum unit.................................................................................98
Replacing periodic maintenance parts...............................................................100
Machine Information ..........................................................................................100
Checking the Serial Number........................................................................100
Checking the Page Counters.......................................................................100
Checking the remaining life of parts ............................................................101
Reset ...........................................................................................................101
How to reset ................................................................................................101
Packing and shipping the machine ....................................................................102
iv
D
Menu and features
104
On-screen programming.................................................................................... 104
Menu table................................................................................................... 104
Memory storage........................................................................................... 104
Menu keys ......................................................................................................... 104
How to access the menu mode ................................................................... 105
Menu table ......................................................................................................... 106
Entering text ...................................................................................................... 116
E
Specifications
118
General .............................................................................................................. 118
Print media......................................................................................................... 120
Copy .................................................................................................................. 122
Scan .................................................................................................................. 123
Print ................................................................................................................... 124
Interfaces ........................................................................................................... 125
Direct Print feature............................................................................................. 126
Computer requirements ..................................................................................... 127
Consumable items ............................................................................................. 129
Ethernet wired network ...................................................................................... 130
F
Glossary
132
G
Index
133
v
Section I
General
General information
Loading paper and documents
General Setup
Security features
I
2
10
22
27
1
General information
Using the
documentation
1
Warnings tell you what to do to prevent
possible personal injury.
Thank you for buying a Brother machine!
Reading the documentation will help you
make the most of your machine.
Symbols and conventions
used in the documentation
The following symbols and conventions are
used throughout the documentation.
Bold
Bold style identifies keys on the
machine control panel or
computer screen.
Italics
Italicized style emphasizes an
important point or refers you to
a related topic.
Courier
New
2
Courier New font identifies the
messages shown on the LCD
of the machine.
WARNING
CAUTION
Cautions specify procedures you must
follow or avoid to prevent possible minor or
severe injuries.
1
IMPORTANT
IMPORTANT describes procedures you
must follow or avoid to prevent possible
machine problems or damage to other
objects.
Electrical Hazard icons alert you to a
possible electrical shock.
Hot Surface icons warn you not to
touch machine parts that are hot.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
1
General information
Accessing the
Software User’s Guide
and Network User’s
Guide
b
If the language selection screen
appears, click your language.
c
If the model name screen appears, click
your model name. The CD-ROM main
menu will appear.
1
This User’s Guide does not contain all the
information about the machine such as how
to use the advanced Printer, Scanner and
Network features. When you are ready to
learn detailed information about these
operations, read the Software User’s Guide
and Network User’s Guide.
Viewing documentation
Viewing documentation (Windows®)
To view the documentation, from the Start
menu, point to Brother, DCP-XXXX (where
XXXX is your model name) from the program
group, and then click
User’s Guides in HTML format.
If you have not installed the software, you can
find the documentation by following the
instructions below:
a
Turn on your PC.
Insert the Brother CD-ROM labelled
Windows® into your CD-ROM drive.
1
If this window does not appear, use
Windows® Explorer to find and run the
start.exe program from the root directory
of the Brother CD-ROM.
1
d
e
Click Documentation.
Click the documentation you want to
read:
„ HTML documents (3 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide
and Network User’s Guide in
HTML format.
This format is recommended for
viewing on your computer.
„ PDF documents (4 manuals):
User’s Guide for stand-alone
operations, Software User’s Guide,
Network User’s Guide and
Quick Setup Guide.
This format is recommended for
printing the manuals. Click to go to
the Brother Solutions Center, where
you can view or download the PDF
documents. (Internet access and
PDF Reader software are required.)
3
1
Chapter 1
How to find scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
Viewing documentation (Macintosh®)
a
Turn on your Macintosh®.
Insert the Brother CD-ROM labelled
Macintosh® into your CD-ROM drive.
b
The following window will appear.
c
d
Double-click the Documentation icon.
e
Double-click the top page file to view the
User's Guide, Software User’s Guide
and Network User’s Guide in HTML
format.
f
Click the documentation you want to
read.
„ Scanning a document using the TWAIN
driver in Chapter 2
„ Scanning a document using the WIA
driver (Windows® XP/Windows Vista®) in
Chapter 2
„ Using ControlCenter3 in Chapter 3
„ Network Scanning in Chapter 4
ScanSoft™ PaperPort™ 11SE with
OCR How-to-Guides:
„ The complete ScanSoft™ PaperPort™
11SE with OCR How-to-Guides can be
viewed from the Help selection in the
ScanSoft™ PaperPort™ 11SE
application.
1
If the language selection screen
appears, double-click your language.
„ User’s Guide
„ Software User’s Guide
„ Network User’s Guide
Note
The documents are also available in PDF
format (4 manuals): User’s Guide for
stand-alone operations,
Software User’s Guide,
Network User’s Guide and
Quick Setup Guide. The PDF format is
recommended for printing the manuals.
Double-click Brother Solutions Center
icon to go to the Brother Solutions Center,
where you can view or download the PDF
documents. (Internet access and PDF
Reader software are required.)
4
1
General information
How to find scanning instructions
1
There are several ways you can scan
documents. You can find the instructions as
follows:
Software User's Guide:
1
Accessing Brother Support
(For Windows®)
1
1
You can find all the contacts you will need,
such as Web support (Brother Solutions
Center).
„ Click Brother Support on the main menu.
„ Scanning in Chapter 9
The following screen will appear:
„ Using ControlCenter2 in Chapter 10
„ Network Scanning in Chapter 11
Presto! PageManager User's Guide:
1
„ The complete Presto! PageManager
User’s Guide can be viewed from the Help
selection in the Presto! PageManager
application.
„ To access our web site
(http://www.brother.com), click
Brother Home Page.
„ For the latest news and product support
information (http://solutions.brother.com),
click Brother Solutions Center.
„ To visit our web site for original Brother
Supplies
(http://www.brother.com/original/), click
Supplies Information.
„ To return to the main page, click Back or
if you have finished, click Exit.
5
Chapter 1
Control panel overview
1
Status LED
The LED will flash and change colour
depending on the machine status.
2
LCD
Displays messages to help you set up and use
your machine.
3
Menu keys:
Menu
Lets you access the Menu to program your
settings in this machine.
Clear/Back
Deletes entered data or lets you cancel the
current setting.
OK
Lets you store your settings in the machine.
d or c
Press to scroll backwards or forwards through
menu selections.
a or b
Press to scroll through the menus and options.
4
Numeric keys
Use these keys to enter text.
5
Stop/Exit
Stops an operation or exits from a menu.
6
1
6
Start
Lets you start making copies or scanning.
7
Copy keys:
Duplex
You can choose Duplex to copy on both sides
of the paper.
Contrast/Quality
Lets you change the quality or contrast for the
next copy.
Enlarge/Reduce
Reduces or enlarges copies.
Tray Select
Lets you change which tray will be used for the
next copy.
Sort
Sorts multiple copies using the ADF.
N in 1
You can choose N in 1 to copy 2 or 4 pages
onto one page.
General information
1
8
Scan
Puts the machine in Scan mode.
(For details about scanning, see the Software
User’s Guide on the CD-ROM.)
9
Print keys:
Secure/Direct
This key has two functions.
„ Secure
You can print data saved in memory when
you enter your four-digit password. (For
details about using the Secure key, see the
Software User’s Guide on the CD-ROM.)
When using Secure Function Lock, you can
switch restricted users by holding down d
as you press Secure/Direct. (See Secure
Function Lock 2.0 on page 27.)
„ Direct
Lets you print data from a USB Flash
memory drive. The Direct key will be active
when a USB Flash memory drive is
connected to the machine’s USB direct
interface. (See Printing data directly from
the USB Flash memory drive or a digital
camera supporting mass storage
on page 43.)
Job Cancel
Cancels a programmed print job and clears it
from the machine’s memory.
To cancel multiple print jobs, hold down this
key until the LCD shows
Job Cancel (All).
7
Chapter 1
Status LED indications
The Status LED (light emitting diode) will flash and change colour depending on the machine’s
status.
LED
Machine Status
Description
Sleep Mode
The power switch is off or the machine is in Sleep mode.
Warming Up
The machine is warming up for printing.
Ready
The machine is ready to print.
Receiving Data
The machine is either receiving data from the computer,
processing data in memory, or printing data.
Data Remaining
in Memory
Print data remains in the machine memory.
Service error
Follow the steps below.
Green
(blinking)
Green
Yellow
(blinking)
Yellow
1. Turn off the power switch.
Red
(blinking)
2. Wait a few seconds, and then turn it back on and try to print
again.
If you cannot clear the error and you see the same service call
indication after turning the machine back on, please call your
Brother dealer for service.
8
1
General information
Red
Cover open
The front cover or fuser cover is open. Close the cover.
Toner Life End
Replace the toner cartridge with a new one.
Paper error
Put paper in the tray or clear the paper jam. Check the LCD
message.
Scan lock
Check that the scanner lock lever is released.
Others
Check the LCD message.
1
Note
When the power switch is off or the machine is in Sleep mode, the LED is off.
9
2
Loading paper and documents
Loading paper and
print media
The machine can feed paper from the
standard paper tray, optional lower tray or
multi-purpose tray.
When you put paper into the paper tray, note
the following:
Loading paper in the standard
paper tray
2
2
Printing on plain paper, thin paper,
recycled paper or transparencies from
the paper tray
a
Pull the paper tray completely out of the
machine.
b
While pressing the blue paper-guide
release lever (1), slide the paper guides
to fit the paper size you are loading in
the tray. Make sure that the guides are
firmly in the slots.
c
Fan the stack of paper well to avoid
paper jams and misfeeds.
„ If your application software supports
paper size selection on the print menu,
you can select it through the software. If
your application software does not
support it, you can set the paper size in
the printer driver or by using the control
panel buttons.
10
2
2
Loading paper and documents
d
Put paper in the tray, and make sure that
the paper is below the maximum paper
mark (1). The side to be printed on must
be face down.
1
Loading paper in the
multi-purpose tray (MP tray)
2
You can load up to 3 envelopes or special
print media in the MP tray or up to 50 sheets
of plain paper. Use this tray to print or copy on
thick paper, bond paper, envelopes, labels or
transparencies.
Printing on thick paper, bond paper,
envelopes, labels and transparencies
2
2
Before loading, press the corners and sides
of the envelopes to make them as flat as
possible.
IMPORTANT
Make sure the paper guides touch the
sides of the paper.
e
Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
f
Fold out the support flap (1) to prevent
paper from sliding off the face-down
output tray.
When the back output tray is pulled down, the
machine has a straight paper path from the
MP tray through to the back of the machine.
Use this paper feed and output method when
you want to print on thick paper, bond paper,
envelopes, labels or transparencies.
IMPORTANT
Remove each printed sheet or envelope
immediately to prevent a paper jam.
a
Open the back cover (back output tray).
1
11
Chapter 2
b
Open the MP tray and lower it gently.
c
Pull out the MP tray support (1) and
unfold the flap (2).
d
While pressing the paper side guide
release lever, slide the paper guides to
fit the width of the paper that you are
going to use.
IMPORTANT
Make sure the paper guides touch the
sides of the paper.
12
e
Put the envelopes (up to 3), thick paper,
labels or transparencies in the MP tray
with the top edge first and the print side
face up. Make sure that the paper stays
under the maximum paper mark (b).
Loading paper and documents
Unprintable area
2
Unprintable area for copies
2
The figures show unprintable areas.
2
2
2
1
Document
Size
Top (1)
Bottom (1)
Left (2)
Right (2)
Letter
3 mm
4 mm
A4
3 mm
2 mm
1
Note
This unprintable area shown above is for a single copy or a 1 in 1 copy using A4 size paper.
The unprintable area changes with the paper size.
Unprintable area when printing from a computer
2
When using the printer driver the printable area is smaller than the paper size, as shown below.
Portrait
Landscape
2
2
2
1
2
1
1
1
Windows® printer driver and
Macintosh® printer driver
BRScript Driver for Windows®
and Macintosh®
4.23 mm
4.23 mm
Portrait
1
2
6.35 mm
4.23 mm
Landscape
1
4.23 mm
4.23 mm
2
5.08 mm
4.23 mm
Note
The unprintable area shown above is for A4 size paper. The unprintable area changes with the
paper size.
13
Chapter 2
Acceptable paper and
other print media
Recommended paper and
print media
2
Print quality may vary according to the type of
paper you are using.
To get the best print quality, we suggest using
the following paper.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, transparencies,
labels or envelopes.
Paper Type
Item
Plain paper
Xerox Premier TCF 80 g/m2
For best results, follow the instructions below:
Recycled Paper
Xerox Business 80 g/m2
Xerox Recycled Supreme
80 g/m2
„ Use paper made for plain paper copying.
„ Use paper that is 60 to 105 g/m2.
Transparency
3M CG3300
„ Use labels and transparencies which are
designed for use in laser machines.
Labels
Avery laser label L7163
Envelope
Antalis River series (DL)
„ DO not put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
„ For correct printing, you must choose the
same paper size from your software
application as the paper in the tray.
„ Avoid touching the printed surface of the
paper immediately after printing.
„ When you use transparencies remove
each sheet immediately to prevent
smudging or paper jams.
„ Use long grain paper with a neutral Ph
value, and a moisture content of approx.
5%.
14
2
Loading paper and documents
Type and size of paper
2
The machine loads paper from the installed
standard paper tray, optional lower tray or
multi-purpose tray.
2
Standard paper tray
2
Since the standard paper tray is a universal
type, you can use any of the paper sizes (one
paper type and size at a time) listed in the
table in Paper capacity of the paper trays
on page 16. The standard paper tray can
hold up to 250 sheets of Letter/A4 size paper
(80 g/m2). Paper can be loaded up to the
maximum paper mark on the sliding paper
width guide.
Multi-purpose tray (MP tray)
2
The MP tray can hold up to 50 sheets of plain
paper (60 to 163 g/m2) or up to 3 envelopes.
Paper can be loaded up to the maximum
paper mark on the sliding paper width guide.
Optional lower tray (LT-5300)
2
The optional lower tray can hold up to 250
sheets of Letter/A4 size paper (80 g/m2).
Paper can be loaded up to the top line of the
maximum paper mark on the sliding paper
width guide.
The name for the paper trays in the
printer driver in this Guide are as
follows:
Tray and optional unit
Name
Standard paper tray
Tray 1
Optional lower tray
Tray 2
Multi-purpose tray
MP tray
2
15
Chapter 2
Paper capacity of the paper trays
Paper Tray
(Tray #1)
Multi-purpose tray
(MP tray)
Paper Tray
(Tray #2)
2
Paper size
Paper types
No. of sheets
A4, Letter, Executive,
A5, A5 (Long Edge), A6,
B5 and B6.
Plain paper, Thin paper
and Recycled paper
up to 250
[80 g/m2]
Transparency
up to 10
Width: 69.8 to 216 mm
Plain paper, Thin paper,
Thick paper, Bond
Length: 116 to 406.4 mm
paper, Recycled paper,
Envelopes and Labels.
A4, Letter, Executive,
A5, B5 and B6.
up to 10
Plain paper, Thin paper
and Recycled paper
up to 250
[80 g/m2]
The following paper specifications are suitable for this machine.
75-90 g/m2
Thickness
80-110 µm
Roughness
Higher than 20 sec.
Stiffness
90-150 cm3/100
Grain direction
Long grain
Volume resistivity
10e9-10e11 ohm
Surface resistivity
10e9-10e12 ohm-cm
Filler
CaCO3 (Neutral)
Ash content
Below 23 wt%
Brightness
Higher than 80%
Opacity
Higher than 85%
16
up to 3 (envelopes)
Transparency
Recommended paper specifications
Basis weight
up to 50 [80 g/m2]
2
Loading paper and documents
Handling and using special
paper
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Types of paper to avoid
IMPORTANT
2
Some types of paper may not perform well
or may cause damage to your machine.
„ Preprinted paper must use ink that can
withstand the temperature of the
machine's fusing process (200 degrees
centigrade).
„ If you use bond paper, paper having a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
2
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
Some important guidelines when selecting
paper are:
„ Do not use inkjet paper because it may
cause a paper jam or damage your
machine.
2
1
1
2mm
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs or staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage is not covered under any
Brother warranty or service agreement.
17
Chapter 2
Envelopes
2
Most envelopes will be suitable for your
machine. However, some envelopes may
have feed and print-quality problems
because of the way they have been made. A
suitable envelope should have edges with
straight, well-creased folds and the leading
edge should not be thicker than two sheets of
paper. The envelope should lie flat and not be
of baggy or flimsy construction. You should
buy quality envelopes from a supplier who
understands that you will be using the
envelopes in a laser machine.
Types of envelopes to avoid
IMPORTANT
DO NOT use envelopes:
• that are damaged, curled, wrinkled or
an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie
strings
• with self-adhesive closures
• that are of a baggy construction
Envelopes can only be fed from the MP tray.
Do not print envelopes using duplex printing.
We recommend that you print a test envelope
to make sure the print results are what you
want before you print or purchase a large
quantity of envelopes.
• that are not sharply creased
Check the following:
• that are pre-printed on the inside
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
„ Envelopes should have a lengthwise
sealing flap.
• that cannot be arranged neatly when
stacked
„ The sealing flaps should be folded crisply
and correctly (irregularly cut or folded
envelopes may cause paper jams).
• that are made of paper that weighs
more than the paper weight
specifications for the machine
„ Envelopes should consist of two layers of
paper in the area circled in figure below.
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on surface as shown in figure
below
1
1
1
Feeding direction
„ Envelope joints that are sealed by the
manufacturer should be secure.
„ We recommend that you do not print
within 15 mm of the edges of envelopes.
18
• with double flaps as shown in figure
below
2
Loading paper and documents
• with sealing flaps that have not been
folded at purchase
• with sealing flaps as shown in figure
below
• with each side folded as shown in
figure below
If you use any of the types of envelopes
listed above, they may damage your
machine. This damage is not covered
under any Brother warranty or service
agreement.
Occasionally you may experience paper
feed problems caused by the thickness,
size and flap shape of the envelopes you
are using.
Labels
2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
2
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Label sheets should not exceed the paper
weight specifications described in this User’s
Guide. Labels exceeding this specification
may not feed or print correctly and may cause
damage to your machine.
Labels can be fed from the MP Tray only.
Types of labels to avoid
2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
IMPORTANT
DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
19
Chapter 2
Loading documents
Using the automatic
document feeder (ADF)
a
2
Unfold the ADF document output
support flap (1) and the ADF support
flap (2).
2
2
The ADF can hold up to 50 pages and feeds
each sheet individually. Use standard
80 g/m2 paper and always fan the pages
before putting them in the ADF.
Recommended environment
Temperature: 20 to 30° C
Humidity: 50% - 70%
Paper: Xerox Premier TCF 80 g/m2 or Xerox
Business 80 g/m2
IMPORTANT
• DO NOT leave thick documents on the
scanner glass. If you do this, the ADF may
jam.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paperclipped, pasted or taped.
• DO NOT use cardboard, newspaper or
fabric.
• To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
Note
To scan non-standard documents see
Using the scanner glass on page 21.
„ Make sure documents written with ink are
completely dry.
20
1
2
b
c
Fan the pages well.
d
Adjust the paper guides (1) to fit the
width of your document.
Place your document face up, top edge
first in the ADF until you feel it touch the
feed roller.
1
Loading paper and documents
Using the scanner glass
You can use the scanner glass to copy or
scan pages of a book or one page at a time.
Documents can be up to 215.9 mm wide and
355.6 mm long.
2
c
Close the document cover.
IMPORTANT
If the document is a book or is thick do not
slam the cover or press on it.
2
Note
To use the scanner glass, the ADF must
be empty.
a
b
Lift the document cover.
Using the document guidelines on the
left, centre the document face down on
the scanner glass.
21
3
General Setup
Paper settings
3
Paper Type
3
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a
Do one of the following:
3
Paper Size
You can use ten sizes of paper for printing
copies: A4, Letter, Legal, Executive, A5,
A5 L, A6, B5, B6 and Folio.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document.
a
„ To set the paper type for the
MP Tray press Menu, 1, 1, 1, 1.
„ To set the paper size for the
MP Tray press Menu, 1, 1, 2, 1.
„ To set the paper type for Tray#1
press Menu, 1, 1, 1, 2.
„ To set the paper size for Tray#1
press Menu, 1, 1, 2, 2.
1
„ To set the paper type for Tray#2
press Menu, 1, 1, 1, 3 if you installed
the optional tray.
1
b
c
„ To set the paper size for Tray#2 1
press Menu, 1, 1, 2, 3 if you installed
the optional tray.
Tray#2 Only or T2 appears only if the
optional tray is installed.
Press a or b to choose Thin, Plain,
Thick, Thicker, Transparency or
Recycled Paper.
Press OK.
1
You can choose Transparency for
Tray #1 and the MP Tray.
Tray#2 Only or T2 appears only if the
optional tray is installed.
b
Press a or b to choose A4, Letter,
Legal, Executive, A5, A5 L, A6, B5,
B6, Folio or Any.
Press OK.
c
Press Stop/Exit.
Press Stop/Exit.
Note
Do one of the following:
Note
• Legal, Folio and Any size appears only
when you choose the MP tray.
• If you choose Any for the MP Tray Paper
Size: You must choose MP Only for the
Tray Use setting. You cannot use the Any
Paper Size selection for the MP tray when
making N in 1 copies. You must choose
one of the other available Paper Size
selections for the MP tray.
• A5 L and A6 size are not available for the
optional Tray#2.
22
3
General Setup
Tray Use in print mode
• If you chose Transparency for the
Paper Type you will only be able to
choose Letter, Legal, Folio or A4
size paper in step b.
Tray Use in copy mode
You can change the priority tray that the
machine will use for printing copies.
When you choose Tray#1 Only, MP Only
or Tray#2 Only 1, the machine pulls the
paper only from that tray. If the selected tray
is out of paper, No Paper will appear on the
LCD. Insert the paper in the empty tray.
You can change the default tray the machine
will use for printing from your computer.
3
a
b
c
c
Press Stop/Exit.
Tray#2 Only or T2 appears only if the
optional tray is installed.
Press Stop/Exit.
Note
• If the control panel is set to
Tray#1 Only, MP Only or
Tray#2 Only 1 and you choose
Auto Select in the printer driver, the
machine pulls the paper from that tray.
Press a or b to choose Tray#1 Only,
Tray#2 Only 1, MP Only,
MP>T1>T2 1 or T1>T2 1>MP.
Press OK.
Tray#2 Only or T2 appears only if the
optional tray is installed.
Press a or b to choose Tray#1 Only,
Tray#2 Only 1, MP Only,
MP>T1>T2 1 or T1>T2 1>MP.
Press OK.
• The setting in the printer driver will take
priority over the setting made on the
control panel.
Press Menu, 1, 4, 1.
1
Press Menu, 1, 4, 2.
1
To change the tray setting follow the
instructions below:
a
b
3
1
Tray#2 Only appears only if the optional tray is
installed.
Note
• When loading the documents in the ADF
and MP>T1>T2 or T1>T2>MP is chosen,
the machine looks for the tray with the
most suitable paper and pulls paper from
that tray. If no tray has suitable paper, the
machine pulls paper from the higher
priority tray.
• When using the scanner glass, your
document is copied from the higher
priority tray even if more suitable paper is
in another paper tray.
23
3
Chapter 3
Volume settings
Beeper volume
3
3
When the beeper is on, the machine will beep
when you press a key or make a mistake. You
can choose a range of volume levels, from
High to Off.
a
b
c
a
b
c
24
a
b
Press a or b to choose Off, Low, Med or
High.
Press OK.
c
Press Menu 6, 2.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
Press Menu, 1, 3, 1.
Press a or b to choose On or Off.
Press OK.
Press Stop/Exit.
Note
Press Stop/Exit.
You can set the machine to change
automatically for Daylight Savings Time. It
will set itself forward one hour in the Spring,
and back one hour in the Autumn.
Toner Save
You can save toner using this feature. When
you set Toner Save to On, prints appear
lighter. The default setting is Off.
Press Menu, 1, 2.
Automatic daylight
savings time
Ecology features
We do not recommend Toner Save for
printing Photo or Greyscale images.
3
3
3
General Setup
Sleep Time
The Sleep Time setting can reduce power
consumption by turning off the fuser while the
machine is idle.
You can choose how long the machine must
be idle before it goes into sleep mode. When
the machine receives computer data or
makes a copy, the timer will be reset. The
default setting is 005 minutes.
While the machine is in sleep mode the LCD
will display Sleep. When printing or copying
in sleep mode, there will be a short delay
while the fuser warms up.
a
b
c
Press Menu 1, 3, 2.
3
Turning off the scanner
lamp
The scanner lamp stays on for 16 hours
before automatically switching off to preserve
the life of the lamp and reduce power
consumption.
Note
Turning the lamp off regularly will reduce
the lamp’s life.
LCD Contrast
Press Stop/Exit.
You can change the contrast to make the
LCD look lighter or darker.
Note
3
To turn the scanner lamp off manually press
the d and c keys simultaneously. The scanner
lamp will remain turned off until the next time
you use the scanning feature.
Enter the length of time the machine is
idle before entering sleep mode.
Press OK.
To turn off sleep mode, press
Secure/Direct and Job Cancel at the
same time in step b. Press a or b to
choose Off. Press OK.
3
a
b
Press Menu, 1, 5.
c
Press Stop/Exit.
3
Press d to make the LCD lighter. Or,
press c to make the LCD darker.
Press OK.
25
Chapter 3
User Settings List
You can print a list of the settings you
programmed.
a
b
Press Menu, 6, 5.
3
Network Configuration
List
The Network Configuration List is a report
listing the current network configuration
including the network print server settings.
Press Start.
Note
Node name: Node name appears in the
Network Configuration List. The default
node name is “BRNXXXXXXXXXXXX”.
a
b
26
Press Menu, 6, 6.
Press Start.
3
4
Security features
Secure Function Lock 2.0
Secure Function Lock lets you restrict Public
access to the following machine functions:
„ PC Print
„ USB Direct Print
„ Copy
„ Scan
This feature also prevents users from
changing the Default settings of the machine
by limiting access to the Menu settings.
Before using the security features you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a user password
to use the machine.
Make a careful note of your password. If you
forget it you will have to reset the password
stored in the machine. For information about
how to reset the password call your Brother
dealer for service.
4
4
Setting the password for the
administrator
4
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 29 and Turning Secure Function
Lock on/off on page 29.)
a
b
Press Menu, 1, 6.
c
Re-enter the password when the LCD
shows Verify:.
Press OK.
d
Press Stop/Exit.
Enter a four-digit number for the
password using numbers 0-9.
Press OK.
Note
• Secure Function Lock can be set manually
at the control panel or by using Web
Based Management. We recommend
using Web Based Management to
configure this feature. For more
information, see the Network User’s
Guide on the CD-ROM.
• Only administrators can set limitations
and make changes for each user.
• When Print is disabled, PC print jobs will
be lost without notification.
27
4
Chapter 4
Changing the password for
the administrator
Setting up public user mode
4
Public user mode restricts the functions that
are available for public users. Public users do
not need to enter a password to access the
features made available through this setting.
You can set up one Public user.
a
b
Press Menu, 1, 6.
c
Enter the registered four-digit password.
Press OK.
a
b
Press Menu, 1, 6.
Enter a four-digit number for the new
password.
Press OK.
c
Enter the administrator password.
Press OK.
d
Press a or b to choose Public.
Press OK.
e
Press a or b to choose Enable or
Disable for Copy.
Press OK.
After you have set Copy, repeat this
step for Scan, USB Direct and
PC Print.
When you have finished changing
settings, press a or b to choose Exit
and press OK.
f
Press Stop/Exit.
d
Press a or b to choose Set Password.
Press OK.
e
If the LCD shows Verify: re-enter the
new password.
Press OK.
f
Press Stop/Exit.
28
Press a or b to choose Setup ID.
Press OK.
4
Security features
Setting up restricted users
You can set up users with restrictions and a
password for functions that are available to
them. You can set up more advanced
restrictions, such as by page count or PC
user login name, through Web Based
Management. (For more information, see the
Network User's Guide on the CD-ROM.) You
can set up to 25 restricted users with
restrictions and a password.
a
b
Press Menu, 1, 6.
c
Enter the administrator password.
Press OK.
d
Press a or b to choose User01.
Press OK.
e
Press a or b to choose Setup ID.
Press OK.
Use the numeric keys to enter the user
name. (See Entering text on page 116.)
Press OK.
f
Enter a four-digit password for the user.
Press OK.
g
Press a or b to choose Enable or
Disable for Copy.
Press OK.
After you have set Copy, repeat this
step for Scan, USB Direct and
PC Print.
When you have finished changing
settings, press a or b to choose Exit
and press OK.
h
Repeat steps d to g for entering each
additional user and password.
i
Press Stop/Exit.
4
Turning Secure Function
Lock on/off
4
If you enter the wrong password, the LCD will
show Wrong Password. Re-enter the
correct password.
Turning Secure Function Lock on
a
b
Press Menu, 1, 6.
c
Enter your four-digit administrator
password.
Press OK.
Press a or b to choose Lock OffiOn.
Press OK.
Turning Secure Function Lock off
a
b
c
Press Menu, 1, 6.
Press a or b to choose Lock OniOff.
Press OK.
Enter your four-digit administrator
password.
Press OK.
Note
You cannot use the same name as
another user’s name.
29
4
Chapter 4
Switching Users
This setting allows you to switch between
registered restricted users or Public mode
when Secure Function Lock is turned on.
Changing to the restricted user Mode
a
Hold down d as you press
Secure/Direct.
b
Press a or b to choose your name.
Press OK.
c
Enter your four-digit password.
Press OK.
Note
• If you press the Scan mode key when it is
restricted, Access Denied will appear
on the LCD and then the machine will ask
your name. If you are a restricted user with
access to Scan mode, press a or b to
choose your name and enter your
four-digit password.
• After a restricted user has finished using
the machine, it will return to the Public
mode within one minute.
30
4
Section II
Copy
Making copies
II
32
5
Making copies
How to copy
5
Entering copy mode
1
2
3
4
6
Contrast:+
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Press ab or Start
a
a
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Bright :+
Select
& OK
1
Contrast
2
Quality
3
Copy ratio
4
Tray selection
5
Number of copies
6
Brightness
32
5
5
Making a single copy
a
b
Load your document.
Press Start.
Making multiple copies
01
01
5
5
a
b
Load your document.
c
Press Start.
5
Use the dial pad to enter the number of
copies (up to 99).
Note
To sort your copies, see Sorting copies
using the ADF on page 34.
Stop copying
To stop copying, press Stop/Exit.
5
Making copies
Copy options
(temporary settings)
Custom(25-400%) allows you to enter a
ratio from 25% to 400%.
5
When you want to quickly change the copy
settings temporarily for the next copy, use the
temporary Copy keys. You can use different
combinations.
The machine returns to its default settings
one minute after copying.
Enlarging or reducing the
image copied
To enlarge or reduce the next copy follow the
instructions below:
a
b
Load your document.
c
Press Enlarge/Reduce.
Press c.
d
Do one of the following:
„ Press a or b to choose the
enlargement or reduction ratio you
want.
5
Press OK.
You can choose the following enlargement or
reduction ratios:
Press
Use the dial pad to enter the number of
copies (up to 99).
„ Press a or b to choose
Custom(25-400%).
Press OK.
100%*
Use the dial pad to enter an
enlargement or reduction ratio from
25% to 400%. (For example, press
5 3 to enter 53%.)
97% LTRiA4
94% A4iLTR
91% Full Page
Press OK.
85% LTRiEXE
83%
78%
70% A4iA5
50%
Custom(25-400%)
e
Press Start.
Note
Page Layout Options 2 in 1(P), 2 in 1(L), 4
in 1(P) or 4 in 1(L) are not available with
Enlarge/Reduce.
Auto
200%
141% A5iA4
104% EXEiLTR
* The factory setting is shown in Bold with an
asterisk.
When set to Auto, the machine calculates
the reduction ratio that best fits the paper size
the paper tray is set to. (See Paper Size
on page 22.)
Auto is only available when using the ADF.
33
5
Chapter 5
Improving copy quality
5
You can choose from a range of quality
settings. The default setting is Auto.
„ Auto
Auto is the recommended mode for
ordinary printouts. Suitable for documents
that contain both text and photographs.
Sorting copies using the ADF
You can sort multiple copies. Pages will be
stacked in the order 1 2 3, 1 2 3, 1 2 3, and so
on.
a
b
Load your document in the ADF.
c
d
Press Sort.
„ Text
Suitable for documents containing only
text.
„ Photo
Suitable for copying photographs.
To temporarily change the quality setting,
follow the steps below:
a
b
Load your document.
c
Press Contrast/Quality. Press a or b to
choose Quality.
Press OK.
d
Press d or c to choose Auto, Text or
Photo. Press OK.
e
Use the dial pad to enter the number of
copies (up to 99).
a
b
c
34
Press Menu, 2, 1.
Press a or b to choose the copy quality.
Press OK.
Press Stop/Exit.
Use the dial pad to enter the number of
copies (up to 99).
Press Start.
Changing text copy
resolution
You can change the text copy resolution to
1200x600dpi if you are using the scanner
glass and have chosen Text as the Copy
Quality and an enlargement or reduction ratio
of 100%. The default setting is 600dpi.
a
Put your document on the scanner
glass.
b
c
Press Menu, 2, 2.
d
Press Stop/Exit.
Press Start.
To change the default setting, follow the
steps below:
5
Press a or b to choose the text copy
resolution.
Press OK.
5
Making copies
Adjusting Contrast and
Brightness
Contrast
To temporarily change the contrast setting,
follow the steps below:
a
b
Load your document.
c
Press Contrast/Quality.
Press a or b to choose Contrast.
Press OK.
01
Press d or c to increase or decrease the
contrast.
Press OK.
Press Start.
To change the default setting follow the steps
below:
a
b
Press Menu, 2, 4.
c
Press Stop/Exit.
5
Adjust the copy brightness to make copies
darker or lighter.
To temporarily change the copy brightness
setting, follow the steps below:
a
b
Load your document.
c
Press a or b to choose Bright.
Use the dial pad to enter the number of
copies (up to 99).
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Bright :-nnonn+c
Select d c & OK
Use the dial pad to enter the number of
copies (up to 99).
Contrast:-nnonn+c
Quality :Auto
Enlg/Red:100%
Tray
:MP>T1
Select d c & OK
e
5
5
Adjust the contrast to help an image look
sharper and more vivid.
d
Brightness
5
01
d
Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
e
Press Start.
To change the default setting follow the steps
below:
a
b
c
Press Menu, 2, 3.
Press c to make a lighter copy or press
d to make a darker copy.
Press OK.
Press Stop/Exit.
Press d or c to increase or decrease the
contrast. Press OK.
35
Chapter 5
Making N in 1 copies
(page layout)
Repeat steps f and g for each page of
the layout.
5
You can reduce the amount of paper used
when copying by using the N in 1 copy
feature. This allows you to copy two or four
pages onto one page, which lets you save
paper.
IMPORTANT
h
After all the pages have been scanned,
press 2 in step f to finish.
If you are copying from the ADF:
5
Insert your document face up in the direction
shown below:
„ 2 in 1 (P)
• Please make sure the paper size is set to
Letter, A4, Legal 1 or Folio 1.
• (P) means Portrait and (L) means
Landscape.
„ 2 in 1 (L)
• You cannot use the Enlarge/Reduce
setting with the N in 1 feature.
1
You can choose Legal and Folio for MP Tray only.
a
b
Load your document.
c
d
Press N in 1.
e
f
Use the dial pad to enter the number of
copies (up to 99).
Press a or b to choose 2 in 1 (P),
2 in 1 (L), 4 in 1 (P),
4 in 1 (L) or Off(1 in 1).
Press OK.
Press Start to scan the page.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
If you are using the scanner glass, go
to step f.
36
„ 4 in 1 (L)
If you are copying from the scanner
glass:
Insert your document face down in the
direction shown below:
„ 2 in 1 (P)
„ 2 in 1 (L)
After the machine scans the page,
press 1 to scan the next page.
Flatbed Copy:
Next Page?
a 1.Yes
b 2.No
Select ab or OK
g
„ 4 in 1 (P)
Put the next page on the scanner glass.
Press OK.
„ 4 in 1 (P)
5
Making copies
„ 4 in 1 (L)
„ 2 sided i 1 sided
Portrait
1
Duplex (2-sided)
copying
1
2
5
Landscape
If you want to use the duplex copy feature,
load your document in the ADF.
11
1
If you get an Out of Memory message
while you are making duplex copies, try
installing extra memory. (See Out of memory
message on page 39.)
2
Duplex Copy
(long edge flip)
5
2
a
b
Load your document.
c
Press Duplex and a or b to choose
1sided i 2sided,
2sided i 2sided or
2sided i 1sided.
„ 1 sided i 2 sided
Portrait
1
2
5
Enter the number of copies (up to 99)
using the dial pad.
Duplex
a1sided i
2sided i
b2sided i
Select ab
1
2
2
2sided
2sided
1sided
or OK
Press OK.
Landscape
d
11
1
2
2
„ 2 sided i 2 sided
Press Start to copy the document.
Note
Duplex copy using a 2-sided legal size
document is not available.
Portrait
1
1
2
2
Landscape
11
11
2
2
37
Chapter 5
d
Advanced Duplex Copy
(short edge)
5
Duplex Advanced
a2sided i 1sided
b1sided i 2sided
„ Advanced 2 sided i 1 sided
Portrait
Select ab or OK
1
Press OK.
1
e
2
2
Landscape
Press Start to copy the document.
Note
Duplex copy using a 2-sided legal size
document is not available.
11
1
2
2
„ Advanced 1 sided i 2 sided
Portrait
1
1
2
2
Landscape
11
1
2
2
a
b
Load your document.
c
Press Duplex and a or b to choose
Advanced.
Enter the number of copies (up to 99)
using the dial pad.
Duplex
a1sided i
2sided i
b2sided i
Select ab
Press OK.
38
Press a or b to choose
2sided i 1sided or
1sided i 2sided.
2sided
2sided
1sided
or OK
Making copies
Tray selection
You can change the Tray Use only for the
next copy.
a
b
Load your document.
c
d
Press Tray Select.
e
Use the dial pad to enter the number of
copies (up to 99).
Press d or c to choose the MP>T1,
T1>MP, #1(XXX) 1 or MP(XXX) 1.
Press OK.
5
Out of memory
message
5
If the memory becomes full while you are
making copies, the LCD message will guide
you through the next step.
If you get an Out of Memory message
while scanning a subsequent page, you will
have the option to press Start to copy the
pages scanned so far, or to press Stop/Exit
to cancel the operation.
5
Press Start.
Press
MP>T1 or M>T1>T2
T1>MP or T1>T2>M
#1(XXX) 1
#2(XXX) 1
MP(XXX) 1
1
XXX is the paper size you set in Menu, 1, 1, 2.
Note
• T2 or #2 appears only if the optional paper
tray is installed.
• To change the default setting for Tray
Select, see Tray Use in copy mode
on page 23.
39
Chapter 5
40
Section III
Direct printing
Printing data from a USB Flash memory drive
or a digital camera supporting mass storage 42
III
6
Printing data from a USB Flash
memory drive or a digital camera
supporting mass storage
Creating a PRN or
PostScript® 3™ file for
direct printing
With the Direct Print feature, you do not need
a computer to print data. You can print by just
plugging your USB Flash memory drive into
the machine’s USB direct interface. You can
also connect and print directly from a camera
set to USB mass storage mode.
Note
Note
The screens in this section may vary
depending on your application and
operating system.
• Some USB Flash memory drives may not
work with the machine.
• If your camera is in PictBridge mode, you
cannot print data. Please refer to the
documentation supplied with your camera
to switch from PictBridge mode to mass
storage mode.
Supported file formats
a
From the menu bar of an application,
click File, then Print.
b
Choose Brother DCPXXXX Printer (1)
and check the Print to file box (2).
Click Print.
6
1
Direct Print supports the following file
formats:
2
„ PDF version 1.7 1
„ JPEG
„ Exif + JPEG
„ PRN (created by Brother driver)
„ TIFF (scanned by all MFC or DCP Brother
models)
„ PostScript® 3™ (created by the Brother
BRScript3 printer driver)
„ XPS version 1.0
1
42
PDF data including a JBIG2 image file, a JPEG2000
image file, or transparency files are not supported.
c
Choose the folder you want to save the
file to and enter the file name if you are
prompted to.
If you are prompted for a file name only,
you can also specify the folder you want
to save the file in by entering the
directory name. For example:
C:\Temp\FileName.prn
If you have a USB Flash memory drive
or digital camera connected to your
computer, you can save the file directly
to the USB Flash memory drive.
6
6
Printing data from a USB Flash memory drive or a digital camera supporting mass storage
Printing data directly
from the USB Flash
memory drive or a
digital camera
supporting mass
storage
a
Note
• If the Direct Print setting of Secure
Function Lock 2.0 is set to Disable for all
users (including Public mode settings),
Not Available will appear on the LCD
and then the machine will go back to the
Ready mode. You cannot access the
Direct Print function.
6
Connect your USB Flash memory drive
or digital camera to the USB direct
interface (1) on the front of the machine.
Your machine will enter Direct Print
mode automatically.
• If the current restricted user ID you are
using is restricted for the Direct Print
function from Secure Function Lock 2.0,
but other restricted users (including Public
mode settings) are allowed access,
Access Denied will appear on the LCD
and then the machine will ask your name.
If you are a restricted user with access to
Direct Print, press a or b to choose your
name and enter your four-digit password.
• If your administrator has set a page limit
for Direct Print and the machine has
already reached the maximum number of
pages, the LCD will show
Limit Exceeded when you insert a
USB flash memory drive or digital camera.
1
b
1
Press a or b to choose the folder name
or file name you want to print.
Direct Print
a1.FILE0_1.PDF
2.FILE0_2.PDF
b3.FILE0_3.PDF
Select ab or OK
Press OK.
If you have chosen the folder name,
press a or b to choose the file name you
want to print.
Press OK.
43
6
Chapter 6
Note
• Your digital camera must be switched
from PictBridge mode to mass storage
mode.
d
e
• If you want to print an index of the files,
choose Index Print, and then press
OK. Press Start to print the data.
• File names that are stored in your USB
Flash memory drive can be displayed
using the following characters on the LCD:
ABCDEFGHIJKLMNOPQRST
UVWXYZ0123456789$%’`-@
{}~!#()&_^
c
Do one of the following:
„ Press a or b to choose a setting you
need to change and press OK, and
then press a or b to choose an option
for the setting and press OK.
„ If you do not need to change the
current default settings, go to
step d.
Print File Set
aPaper Size
Media Type
bMultiple Page
Select ab or OK
Note
• You can choose the following settings:
Paper Size
Media Type
Multiple Page
Orientation
Duplex
Collate
Tray Use
Print Quality
PDF Option
• Depending on the file type, some of
these settings may not appear.
44
Press Start if you have finished.
Press the dial pad key to enter the
number of copies you want.
Press OK.
Direct Print
FILE0_1.PDF
No. of Copies:
Press Start
f
1
Press Start to print the data.
IMPORTANT
• To prevent damage to your machine, DO
NOT connect any device other than a
digital camera or USB Flash memory drive
to the USB direct interface.
• DO NOT remove the USB Flash memory
drive or digital camera from the USB direct
interface until the machine has finished
printing.
Note
• If you want to change the default setting
for the paper tray to feed paper from,
press Menu, 1, 4, 2 to change the paper
tray setting.
• You can change the default settings for
Direct Print by using the control panel
when the machine is not in the Direct Print
mode. Press Menu, 4 to enter the
USB Direct I/F menu. (See Menu
table on page 106.)
Printing data from a USB Flash memory drive or a digital camera supporting mass storage
Understanding the
error messages
6
Once you are familiar with the types of errors
that can occur while you print data from the
USB Flash memory drive with Direct Print,
you can easily identify and troubleshoot any
problems.
„ Out of Memory
This message will appear if you are
working with images that are too large for
the machine's memory.
„ Unusable Device
This message will appear if you connect
an incompatible or broken device to the
USB direct interface. To clear the error,
unplug the device from the USB direct
interface.
6
(See Error and maintenance messages
on page 75 for the detailed solution.)
45
Chapter 6
46
Section IV
Software
Software and Network features
IV
48
7
Software and Network features
The HTML User’s Guide on the CD-ROM
includes User's Guide,
Software User’s Guide and
Network User’s Guide for features available
when connected to a computer (for example,
printing and scanning). These guides have
easy to use links that, when clicked, will take
you directly to a particular section.
You can find information on these features:
How to read the HTML
User’s Guide
Windows®
Note
®
„ ControlCenter3 (Windows )
„ ControlCenter2 (Macintosh®)
„ Network Printing
If you have not installed the software, see
Viewing documentation (Windows®)
on page 3.
a
From the Start menu, point to Brother,
DCP-XXXX from the programs group,
then click
User’s Guides in HTML format.
b
Click on the manual you want
(USER'S GUIDE,
SOFTWARE USER’S GUIDE or
NETWORK USER’S GUIDE) from the
Top Menu.
c
Click the heading you would like to view
from the list at the left of the window.
„ Network Scanning
Note
See Accessing the Software User’s Guide
and Network User’s Guide on page 3.
48
7
This is a quick reference for using the HTML
User’s Guide.
„ Printing
„ Scanning
7
7
Software and Network features
Macintosh®
a
Make sure your Macintosh® is turned
on. Insert the Brother CD-ROM into your
CD-ROM drive.
b
c
Double-click the Documentation icon.
d
Click on the manual you want
(USER'S GUIDE,
SOFTWARE USER’S GUIDE or
NETWORK USER’S GUIDE) in the top
menu, and then click the heading you
would like to read from the list at the left
of the window.
7
Double-click your language folder, and
then double-click the top.html file.
7
49
Chapter 7
50
Section V
Appendixes
Safety and legal
Options
Troubleshooting and routine maintenance
Menu and features
Specifications
Glossary
V
52
61
63
104
118
132
A
Safety and legal
Choosing a location
Put your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put
the machine near a standard grounded electrical socket. Choose a location where the
temperature remains between 10°C and 32.5°C and the humidity is between 20% to 80% (without
condensation).
WARNING
DO NOT expose the machine to direct sunlight, excessive heat, open flames, salty or corrosive
gasses, moisture or dust.
DO NOT place the machine near heaters, air conditioners, refrigerators, water or chemicals.
CAUTION
Avoid placing your machine in a high-traffic area.
Avoid placing your machine on a carpet.
DO NOT connect your machine to electrical socket controlled by wall switches or automatic
timers, or to the same circuit as large appliances that might disrupt the power supply.
Disruption of power can wipe out information in the machine’s memory.
Make sure cables leading to the machine do not constitute a trip hazard.
52
A
A
Safety and legal
To use the machine safely
A
Please keep these instructions for later reference and read them before attempting any
maintenance.
WARNING
There are high voltage electrodes inside the machine. Before you clean the inside of the
machine, make sure you have unplugged the power cord from the electrical socket. Doing this
will prevent an electrical shock.
DO NOT handle the plug with wet hands. Doing this might cause an electrical shock.
A
Always make sure the plug is fully inserted.
This product must be installed near an electrical socket that is easily accessible. In case of an
emergency, you must unplug the power cord from the electrical socket to shut off the power
completely.
Plastic bags are used in the packing of your machine and drum unit. To avoid the danger of
suffocation, keep these bags away from babies and children.
53
DO NOT use flammable substances, any type of spray or any organic solvent/liquids contains
alcohol or ammonia to clean the inside or outside of the machine. Doing this may cause a fire
or electrical shock. See Routine maintenance on page 86 for how to clean the machine.
DO NOT use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner
dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the
toner dust with a dry, lint-free soft cloth and dispose of it according to local regulations.
54
Safety and legal
CAUTION
After you have just used the machine, some internal parts of the machine will be extremely hot.
When you open the front or back cover of the machine, DO NOT touch the shaded parts shown
in the illustration.
To prevent injuries, be careful not to put your hands on the edge of the machine under the
document cover as shown in the illustration.
A
To prevent injuries, be careful not to put your fingers in the areas shown in the illustrations.
55
When you move the machine, grasp the side hand holds that are under the scanner.
IMPORTANT
The fuser unit is marked with a Caution label. Please DO NOT remove or damage the label.
56
Safety and legal
Important safety instructions
A
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall socket before cleaning inside of the machine. DO NOT use
liquid or aerosol cleaners. Use a dry, lint-free soft cloth for cleaning.
5 DO NOT place this product on an unstable cart, stand, or table. The product may fall, causing
serious damage to the product.
6 Slots and openings in the casing at the back or bottom are provided for ventilation. To ensure
reliable operation of the product and to protect it from overheating, these openings must not
be blocked or covered. The openings should never be blocked by placing the product on a bed,
sofa, rug, or other similar surface. This product should never be placed near or over a radiator
or heater. This product should never be placed in a built-in installation unless adequate
ventilation is provided.
7 This product should be connected to an AC power source within the range indicated on the
rating label. DO NOT connect it to a DC power source or inverter. If you are not sure, contact
a qualified electrician.
8 This product is equipped with a 3-wire grounded plug. This plug will only fit into a grounded
power outlet. This is a safety feature. If you are unable to insert the plug into the outlet, call
your electrician to replace your obsolete outlet. DO NOT defeat the purpose of the grounded
plug.
9 Use only the power cord supplied with this machine.
10 DO NOT allow anything to rest on the power cord. DO NOT place this product where people
can walk on the cord.
11 Use the product in a well-ventilated area.
12 The power cord, including extensions, should be no longer than 5 metres.
DO NOT share the same power circuit with other high powered appliances, such as an air
conditioner, copier, shredder, and so on. If you cannot avoid using the printer with these
appliances, we recommend that you use a voltage transformer or a high-frequency noise filter.
Use a voltage regulator if the power source is not stable.
13 DO NOT place anything in front of the machine that will block printed pages. DO NOT place
anything in the path of printed pages.
14 Wait until pages have exited the machine before picking them up.
57
A
15 Unplug this product from the power socket and refer all servicing to Brother Authorized Service
Personnel under the following conditions:
„ When the power cord is damaged or frayed.
„ If liquid has been spilled into the product.
„ If the product has been exposed to rain or water.
„ If the product does not operate normally when the operating instructions are followed.
Adjust only those controls that are covered by the operating instructions. Incorrect
adjustment of other controls may result in damage and will often require extensive work by
a qualified technician to restore the product to normal operation.
„ If the product has been dropped or the casing has been damaged.
„ If the product exhibits a distinct change in performance, indicating a need for service.
16 To protect your product against power surges, we recommend the use of a power protection
device (Surge Protector).
17 To reduce the risk of fire, electric shock and injury to people, note the following:
„ DO NOT use this product near appliances that use water, a swimming pool or in a wet
basement.
„ DO NOT use the machine during an electrical storm. (There is the remote possibility of an
electrical shock.)
„ DO NOT use this product in the vicinity of a gas leak.
58
Safety and legal
Libtiff Copyright and License
A
Use and Copyright
Copyright© 1988-1997 Sam Leffler
Copyright© 1991-1997 Silicon Graphics, Inc.
Permission to use, copy, modify, distribute, and sell this software and its documentation for any
purpose is hereby granted without fee, provided that (i) the above copyright notices and this
permission notice appear in all copies of the software and related documentation, and (ii) the
names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating
to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.
THE SOFTWARE IS PROVIDED "AS-IS" AND WITHOUT WARRANTY OF ANY KIND,
EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY
OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL,
INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY
DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS,
WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY
OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE
OF THIS SOFTWARE.
A
59
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a registered trademark of Brother Industries, Ltd.
Multi-Function Link is a registered trademark of Brother International Corporation.
Microsoft, Windows, Windows Server and Internet Explorer are registered trademarks of Microsoft
Corporation in the United States and/or other countries.
Windows Vista is either a registered trademark or a trademark of Microsoft Corporation in the
United States and other countries.
Apple, Macintosh, Safari and TrueType are trademarks of Apple Inc., registered in the United
States and other countries.
Intel, and Pentium are trademarks of Intel Corporation in the U.S. and other countries.
AMD is a trademark of Advanced Micro Devices, Inc.
Adobe, Flash, Illustrator, PageMaker, Photoshop, PostScript and PostScript 3 are either
registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or
other countries.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of Seiko Epson
Corporation.
IBM and Proprinter are either registered trademarks or trademarks of International Business
Machines Corporation in the United States and/or other countries.
Nuance, the Nuance logo, PaperPort and ScanSoft are trademarks or registered trademarks of
Nuance Communications, Inc. or its affiliates in the United States and/or other countries.
Each company whose software title is mentioned in this manual has a Software License
Agreement specific to its proprietary programs.
All other trademarks are the property of their respective owners.
60
A
B
Options
Optional paper tray
(LT-5300)
An optional lower tray can be installed, and it
can hold up to 250 sheets of 80 g/m2 paper.
When an optional tray is installed, the
machine can hold up to 550 sheets of plain
paper. If you want to buy an optional lower
tray unit, contact your Brother dealer.
B
Memory board
B
B
DCP-8085DN has 64 MB of standard
memory and one slot for optional memory
expansion. You can expand the memory up
to 576 MB by installing small outline dual inline memory modules (SO-DIMMs). When
you add the optional memory, it increases the
performance for both copier and printer
operations.
In general, the SO-DIMMs with the following
specifications:
Type: 144 pin and 64 bit output
CAS latency: 2
Clock frequency: 100 MHz or more
Capacity: 64, 128, 256 or 512 MB
For setup, see the instructions that we have
supplied with the lower tray unit.
Height: 31.75 mm
Dram Type: SDRAM 2 Bank
For purchasing information and part numbers
visit the Buffalo Technology website:
http://www.buffalo-technology.com/
Note
• There might be some SO-DIMMs that will
not work with the machine.
• For more information, contact your
Brother dealer.
61
B
Installing extra memory
a
b
B
e
Turn off the machine’s power switch.
Disconnect the interface cable from the
machine, and then unplug the power
cord from the electrical socket.
Hold the SO-DIMM by the edges and
align the notches in the SO-DIMM with
the protrusions in the slot.
Insert the SO-DIMM diagonally (1), then
tilt it toward the interface board until it
clicks into place (2).
Note
Be sure to turn off the machine’s power
switch before you install or remove the
SO-DIMM.
c
Remove the SO-DIMM cover and
interface access cover.
1
2
f
Put the interface access cover and the
SO-DIMM cover back on.
g
Plug the machine’s power cord back into
the electrical socket first, and then
connect the interface cable.
h
Turn on the machine’s power switch.
Note
To make sure that you have installed the
SO-DIMM properly, you can print the user
settings page that shows the current
memory size. (See User Settings List
on page 26.)
d
Unpack the SO-DIMM and hold it by its
edges.
IMPORTANT
To prevent damage to the machine from
static electricity, DO NOT touch the
memory chips or the board surface.
62
C
Troubleshooting and routine
maintenance
C
Troubleshooting
C
If you think there is a problem with your machine, check the chart below and follow the
troubleshooting tips.
Most problems can be easily resolved by yourself. If you need additional help, the Brother
Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
http://solutions.brother.com.
If you are having difficulty with your machine
C
Check the chart below and follow the troubleshooting tips.
Copy difficulties
C
Difficulties
Suggestions
Cannot make a copy.
Contact your administrator to check your Secure Function Lock Settings.
Vertical black line appears in
copies.
Black vertical lines on copies are typically caused by dirt or correction fluid on the
glass strip, or the corona wire for printing is dirty. (See Cleaning the scanner
on page 87 and Cleaning the corona wire on page 90.)
Printing difficulties
Difficulties
No printout.
Suggestions
„ Check that the machine is plugged in and the power switch is turned on.
„ Check that the toner cartridge and drum unit are installed correctly. (See
Replacing the drum unit on page 98.)
„ Check the interface cable connection on both the machine and your computer.
(See the Quick Setup Guide.)
„ Check that the correct printer driver has been installed and chosen.
„ Check to see if the LCD is showing an error message. (See Error and
maintenance messages on page 75.)
„ Check the machine is online:
(Windows Vista®) Click the Start button, Control Panel,
Hardware and Sound, and then Printers. Right-click
Brother DCP-XXXX Printer. Make sure that Use Printer Offline is
unchecked.
(Windows® XP and Windows Server® 2003) Click the Start button and
choose Printers. Right-click Brother DCP-XXXX Printer. Make sure that
Use Printer Offline is unchecked.
(Windows® 2000) Click the Start button and choose Settings and then
Printers. Right-click Brother DCP-XXXX Printer. Make sure that
Use Printer Offline is unchecked.
„ Contact your administrator to check your Secure Function Lock settings.
The machine prints unexpectedly
or it prints garbage.
„ Pull out the paper tray and wait until the machine stops printing. Then turn off
the machine and disconnect from the power for several minutes.
„ Check the settings in your application to make sure it is set up to work with
your machine.
„ If you are using the parallel port connection, check that the port is BRMFC and
not LPT1.
63
C
Printing difficulties (continued)
Difficulties
Suggestions
The machine prints the first couple
of pages correctly, then some
pages have text missing.
„ Check the settings in your application to make sure that it is set up to work with
your machine.
The headers or footers appear
when the document displays on the
screen but they do not show up
when it is printed.
There is an unprintable area on the top and bottom of the page. Adjust the top and
bottom margins in your document to allow for this.
The machine does not print on both
sides of the paper even though the
printer driver setting is Duplex.
Check the paper size setting in the printer driver. You need to choose A4 size of
paper.
The machine is not printing or has
stopped printing and the machine’s
status LED is yellow.
Press Job Cancel. As the machine cancels the job and clears it from the memory
it may produce an incomplete printout.
„ Your computer is not recognising the machine’s input buffer’s full signal. Make
sure that you connected the interface cable correctly. (See the Quick Setup
Guide.)
Scanning difficulties
C
Difficulties
Suggestions
TWAIN errors appear while
scanning.
Make sure that the Brother TWAIN driver is chosen as the primary source. In
PaperPort™ 11SE, click File, Scan or Get Photo and choose the
Brother TWAIN driver.
OCR does not work.
Try increasing the scanning resolution.
Network scanning does not work.
See Network difficulties on page 65.
Software difficulties
C
Difficulties
Suggestions
Cannot install software or print.
Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair
and reinstall the software.
Cannot perform ‘2 in 1’ or ‘4 in 1’
printing.
Check that the paper size setting in the application and in the printer driver are the
same.
The machine does not print from
Try to reduce the print resolution. (See Advanced tab in the Software User’s Guide
on the CD-ROM.)
Adobe® Illustrator®.
Paper handling difficulties
Difficulties
Suggestions
The machine does not load paper.
„ If there is no paper, load a new stack of paper into the paper tray.
The LCD shows No Paper or a
Paper Jam message.
„ If there is paper in the paper tray, make sure it is straight. If the paper is curled,
you should straighten it. Sometimes it is helpful to remove the paper, turn the
stack over and put it back into the paper tray.
„ Reduce the amount of paper in the paper tray, and then try again.
„ Check that the MP tray mode is not chosen in the printer driver.
„ If the LCD shows Paper Jam message and you still have a problem, see
Paper jams on page 80.
The machine does not feed paper
from the MP tray.
64
„ Fan the paper well and put it back in the tray firmly.
„ Make sure that MP tray mode is chosen in the printer driver.
Troubleshooting and routine maintenance
Paper handling difficulties (continued)
Difficulties
Suggestions
How do I print on envelopes?
You can load envelopes from the MP tray. Your application must be set up to print
the envelope size you are using. This is usually done in the Page Setup or
Document Setup menu of your application. (See your application’s manual for
more information.)
What paper can I use?
You can use thin paper, plain paper, thick paper, bond paper, recycled paper,
envelopes, labels and transparencies that are made for laser machines. (For
details, see Acceptable paper and other print media on page 14.)
There is a paper jam.
(See Paper jams on page 80.)
Print quality difficulties
Difficulties
Printed pages are curled.
C
Suggestions
„ Low quality thin or thick paper or not printing on the recommended side of the
paper could cause this problem. Try turning over the stack of paper in the
paper tray.
„ Make sure that you choose the Paper Type that suits the print media type you
are using. (See Acceptable paper and other print media on page 14.)
Printed pages are smeared.
Printouts are too light.
The Paper Type setting may be incorrect for the type of print media you are using,
or the print media may be too thick or have a rough surface. (See Acceptable
paper and other print media on page 14 and Basic tab in the Software User’s
Guide on the CD-ROM.)
„ If this problem occurs when making copies, set Toner Save mode to Off in the
machine menu settings. (See Toner Save on page 24.)
„ Set Toner Save mode to Off in the Advanced tab in the printer driver. (See
Advanced tab in the Software User’s Guide on the CD-ROM.)
Network difficulties
Difficulties
Suggestions
Cannot print over a wired Network.
If you are having Network problems see the Network User's Guide on the
CD-ROM for more information.
C
Make sure your machine is powered on and is on-line and in the Ready mode.
Print the Network Configuration list to see your current Network settings. (See
Network Configuration List on page 26.) Reconnect the LAN cable to the hub to
verify that the cable and network connections are good. If possible, try
connecting the machine to a different port on your hub using a different cable. If
the connections are good, the lower LED of the back panel of the machine will be
green.
65
Network difficulties (continued)
Difficulties
Suggestions
The network scanning feature
does not work.
(Windows®) The firewall setting on your PC may be rejecting the necessary
The network printing feature does
not work.
network connection. Follow the instructions below to configure Windows®
Firewall. If you are using other personal firewall software, see the user’s guide for
your software or contact the software manufacturer.
(Windows® XP SP2)
a
Click the Start button, Control Panel,
Network and Internet Connections and then Windows Firewall. Make
sure that Windows Firewall on the General tab is set to On.
b
Click the Advanced tab and Settings... button of the
Network Connection Settings.
c
d
Click the Add button.
To add port 54925 for network scanning, enter the information below:
1. In Description of service: Enter any description, for example “Brother
Scanner”.
2. In Name or IP address (for example 192.168.0.12) of the computer
hosting this service on your network: Enter “Localhost”.
3. In External Port number for this service: Enter “54925”.
4. In Internal Port number for this service: Enter “54925”.
5. Make sure UDP is chosen.
6. Click OK.
e
f
g
Click the Add button.
If you still have trouble with your network connection, click the Add button.
To add port 137 for network scanning and network printing, enter the
information below:
1. In Description of service: - Enter any description, for example “Brother
network scanning”
2. In Name or IP address (for example 192.168.0.12) of the computer
hosting this service on your network: Enter “Localhost”.
3. In External Port number for this service: Enter “137”.
4. In Internal Port number for this service: Enter “137”.
5. Make sure UDP is chosen.
6. Click OK.
h
66
Make sure if the new setting is added and is checked, and then click OK.
Troubleshooting and routine maintenance
Network difficulties (continued)
Difficulties
Suggestions
The network scanning feature
does not work.
(Windows Vista®):
The network printing feature does
not work.
(continued)
a
Click the Start button, Control Panel, Network and Internet,
Windows Firewall and click Change settings.
b
When the User Account Control screen appears, do the following.
„ Users who have administrator rights: Click Continue.
„ For users who do not have administrator rights: Enter the
administrator password and click OK.
c
d
e
f
Make sure that Windows Firewall on the General tab is set to On.
Click the Exceptions tab.
Click the Add port... button.
To add port 54925 for network scanning, enter the information below:
1. In Name: Enter any description. (for example “Brother Scanner”)
2. In Port number: Enter “54925”.
3. Make sure UDP is chosen. Then click OK.
g
h
Click the Add port... button.
Make sure that the new setting is added and is checked, and then click
Apply.
i
If you still have trouble with your network connection such as network
C
scanning or printing, check File and Printer Sharing box in the
Exceptions tab and then click Apply.
Your computer cannot find your
machine.
(Windows®) The firewall setting on your PC may be rejecting the necessary
network connection. (For details, see the instructions above.)
(Macintosh®) Re-select your machine in the Device Selector application located
in Macintosh HD/Library/Printers/Brother/Utilities/DeviceSelector or from
the Model pop-up menu of ControlCenter2.
67
Improving the print quality
Examples of poor print
quality
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
White lines across the page
Recommendation
„ Make sure that you use paper that meets our specifications. A rough
surfaced paper or thick print media can cause the problem. (See
Acceptable paper and other print media on page 14.)
„ Make sure that you choose the appropriate media type in the printer
driver or in the machine’s Paper Type menu setting. (See Acceptable
paper and other print media on page 14 and Basic tab in the Software
User’s Guide on the CD-ROM.)
„ The problem may disappear by itself. Print multiple pages to clear this
problem, especially if the machine has not been used for a long time.
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ Wipe the laser scanner windows with a dry, lint-free soft cloth. (See
Cleaning the laser scanner window on page 88.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
White lines down the page
„ Make sure that a torn sheet of paper is not inside the machine
covering the scanner window.
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 95.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 14.)
„ Choose Thick paper mode in the printer driver, choose Thick in the
machine’s Paper Type menu setting or use thinner paper than you
are currently using. (See Paper Type on page 22 and Basic tab in the
Software User’s Guide on the CD-ROM.)
„ Check the machine’s environment. Conditions such as high humidity
can cause hollow print. (See Choosing a location on page 52.)
Hollow print
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 14.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Grey background
68
„ Check the machine’s environment. Conditions such as high
temperatures and high humidity can increase the amount of
background shading. (See Choosing a location on page 52.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 95.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
C
Troubleshooting and routine maintenance
Examples of poor print
quality
FGH
ABCDE ijk
h
fg
e
abcd
ABCD
abcde
01234
Page skewed
Recommendation
„ Make sure that the paper or other print media is loaded correctly in
the paper tray and that the guides are not too tight or too loose
against the paper stack.
„ Set the paper guides correctly. (See Loading paper in the standard
paper tray on page 10.)
„ If you are using the MP tray, see Loading paper in the multi-purpose
tray (MP tray) on page 11.
„ The paper tray may be too full.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 14.)
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper or thick paper may cause the problem. (See
Acceptable paper and other print media on page 14.)
„ Make sure that you choose the correct media type in the printer driver
or in the machine’s Paper Type menu setting. (See Acceptable paper
and other print media on page 14 and Basic tab in the Software
User’s Guide on the CD-ROM.)
Ghost
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
„ Check the paper type and quality. (See Acceptable paper and other
print media on page 14.)
B DEFGH
abc efghijk
A CD
bcde
1 34
„ Make sure that paper is loaded correctly. (See Loading paper in the
standard paper tray on page 10.)
„ Turn over the stack of paper in the tray or rotate the paper 180° in the
input tray.
Wrinkles or creases
69
C
EFGHIJKLMN
ABCDEFG
Examples of poor print
quality
Recommendation
a
Open the back cover.
b
Pull the blue lever until the mark (c) reaches beside the mark (
)
as shown below.
c
Resend the print job.
Envelope creases
Note
When you have finished printing, open the back cover and reset the
two blue levers back to their original position.
„ Check the paper type and quality. High temperatures and high
humidity will cause paper to curl.
„ If you do not use the machine often, the paper may have been in the
paper tray too long. Turn over the stack of paper in the paper tray.
Also, fan the paper stack and then rotate the paper 180° in the paper
tray.
Curled or wavy
70
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Turn the paper over in the paper tray, and print again. (Excluding
Letterhead paper) If the problem remains, switch the Anti-Curl Lever
as follows:
1
Open the back cover.
2
Lift the lever (1) and slide the lever (2) in the direction of the arrow.
Curled
1
2
C
„ Lift up the Output Tray Support Flap (1).
1
„ Choose Reduce Paper Curl mode in the printer driver. (See Other
Print Options (for Windows®) or Print Settings (for Macintosh®) in the
Software User’s Guide on the CD-ROM.)
71
Examples of poor print
quality
Recommendation
„ Make ten copies of a blank, white sheet of paper. (See Making
multiple copies on page 32.) If the problem is not solved, the drum
unit may have glue from a label stuck on the OPC drum surface.
Clean the drum unit. (See Cleaning the drum unit on page 91.)
„ The drum unit may be damaged. Put in a new drum. (See Replacing
the drum unit on page 98.)
White Spots on black text
and graphics at 94 mm
intervals
Black Spots at 94 mm
intervals
ABCDEFGH
CDEF
abcdefghijk
defg
ABCD
abcde
01234
Faint
„ Check the machine’s environment. Conditions such as humidity, high
temperatures, and so on, may cause this print fault. (See Choosing a
location on page 52.)
„ If the whole page is too light, Toner Save mode may be on. Turn off
Toner Save mode in the machine menu settings or Toner Save
mode in the printer Properties of the driver. (See Toner Save
on page 24 or Advanced tab in the Software User’s Guide on the CDROM.)
„ Clean the scanner window and the corona wire of the drum unit. (See
Cleaning the laser scanner window on page 88 and Cleaning the
corona wire on page 90.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 95.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Toner specks
72
„ Make sure that you use paper that meets our specifications. Roughsurfaced paper may cause the problem. (See Acceptable paper and
other print media on page 14.)
„ Clean the corona wire and the drum unit. (See Cleaning the corona
wire on page 90 and Cleaning the drum unit on page 91.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
Troubleshooting and routine maintenance
Examples of poor print
quality
Recommendation
„ Clean the corona wire inside the drum unit by sliding the blue tab. Be
sure to return the blue tab to the home position (a). (See Cleaning the
corona wire on page 90.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ The fuser unit may be contaminated. Call your Brother dealer for
service.
All black
„ Make sure that you use paper that meets our specifications. (See
Acceptable paper and other print media on page 14.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black toner marks across the
page
„ If you use label sheets for laser machines, the glue from the sheets
may sometimes stick to the OPC drum surface. Clean the drum unit.
(See Cleaning the drum unit on page 91.)
„ Do not use paper that has clips or staples because they will scratch
the surface of the drum.
„ If the unpacked drum unit is in direct sunlight or room light, the unit
may be damaged.
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 95.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
„ Clean the laser scanner window and the corona wire inside the drum
unit. (See Cleaning the laser scanner window on page 88 and
Cleaning the corona wire on page 90.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
Line across the page
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Black lines down the page
„ Clean the corona wire inside the drum unit by sliding the blue tab. Be
sure to return the blue tab to the home position (a). (See Cleaning the
corona wire on page 90.)
„ The toner cartridge may be damaged. Put in a new toner cartridge.
(See Replacing a toner cartridge on page 95.)
„ The drum unit may be damaged. Put in a new drum unit. (See
Replacing the drum unit on page 98.)
„ The fuser unit may be smudged. Call your Brother dealer for service.
Printed pages have toner
stains down the page
73
C
Examples of poor print
quality
Recommendation
„ Open the back cover and make sure that the two blue levers on the
left and right hand sides are in the up position.
ABCDEFGH
abcdefghijk
ABCD
abcde
01234
Poor fixing
„ Choose Improve Toner Fixing mode in the printer driver. (See Other
Print Options (for Windows®) or Print Settings (for Macintosh®) in the
Software User’s Guide on the CD-ROM.)
If this selection does not provide enough improvement, choose
Thicker Paper in Media Type settings.
74
Troubleshooting and routine maintenance
Error and maintenance messages
C
As with any sophisticated office product, errors may occur and consumable items may need to be
replaced. If this happens, your machine identifies the error or required routine maintenance and
shows the appropriate message. The most common error and maintenance messages are shown
below.
You can clear most errors and perform routine maintenance messages by yourself. If you need
more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
Visit us at http://solutions.brother.com/.
Error Message
Cause
Action
Access Error
The device is removed from the
USB direct interface while the
data is processing.
Press Stop/Exit. Reinsert the device and try
to print with Direct Print.
Cartridge Error
The toner cartridge is not installed
correctly.
Pull out the drum unit, take out the toner
cartridge that is indicated on the LCD, and
put it back into the drum unit again.
Cooling Down
Wait for a while
The temperature of the drum unit
or toner cartridge is too hot. The
machine will pause its current
print job and go into cooling down
mode. During the cooling down
mode, you will hear the cooling
fan running while the LCD shows
Cooling Down, and
Wait for a while.
Make sure that you can hear the fan in the
machine spinning and that the exhaust outlet
is not blocked by something.
Cover is Open
The front cover is not closed
completely.
Cover is Open
The fuser cover is not closed
completely or paper was jammed
in the back of the machine when
you turned on the power.
If the fan is spinning, remove any obstacles
that surround the exhaust outlet, and then
leave the machine turned on but do not use
it for several minutes.
If the fan is not spinning, disconnect the
machine from the power for several minutes,
then reconnect it.
Close the front cover of the machine.
„ Close the fuser cover of the machine.
„ Make sure paper is not jammed inside
the back of the machine, and then close
the fuser cover and press Start.
Document Jam
The document was not inserted
or fed correctly, or the document
scanned from the ADF was too
long.
See Document jams on page 79 or Using the
automatic document feeder (ADF)
on page 20.
Drum Error
The corona wire on the drum unit
needs to be cleaned.
Clean the corona wire on the drum unit. (See
Cleaning the corona wire on page 90.)
The drum unit has reached the
end of its life.
Replace the drum unit. (See Replacing the
drum unit on page 98.)
The duplex tray is not installed
properly.
Remove the duplex tray and install it again.
Duplex Disabled
75
C
Error Message
Cause
Fuser Error
The temperature of fuser unit
Turn the power switch off, wait a few
does not rise at a specified
seconds, and then turn it on again. Leave the
temperature within specified time. machine for 15 minutes with the power on.
Action
The fuser unit is too hot.
Jam Duplex
The paper is jammed in the
duplex tray.
(See Paper jams on page 80.)
Jam Rear
The paper is jammed in the back
of the machine.
(See Paper jams on page 80.)
Jam Inside
The paper is jammed inside the
machine.
(See Paper jams on page 80.)
Jam MP Tray
The paper is jammed in the MP
tray of the machine.
(See Paper jams on page 80.)
Jam Tray 1
The paper is jammed in the paper
tray of the machine.
(See Paper jams on page 80.)
The machine is out of paper or
paper is not correctly loaded in
the paper tray.
Do one of the following:
Jam Tray 2
No Paper
„ Refill the paper in the paper tray or MP
tray.
„ Remove the paper and load it again.
No Toner
The toner cartridge or the drum
unit and toner cartridge assembly
is not installed correctly.
Re-install the toner cartridge or the drum unit
and toner cartridge assembly.
No Tray
The paper tray is not completely
closed.
Close the paper tray properly.
Out of Memory
The machine’s memory is full.
Copy operation in progress
Do one of the following:
„ Press Start to copy the scanned pages.
„ Press Stop/Exit and wait until the other
operations in progress finish, and then try
again.
„ Clear the data from the memory. (See
Out of memory message on page 39.)
Print operation in process
Reduce print resolution. (See Advanced tab
in the Software User’s Guide on the CDROM.)
Print Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes, then reconnect it.
Protected Device
The protect switch of the USB
Flash memory drive is on.
Turn off the protect switch of the USB Flash
memory drive.
76
Troubleshooting and routine maintenance
Error Message
Cause
Replace Parts
The drum unit is the end of its life. Replace the drum unit.
(See Replacing the drum unit on page 98.)
Drum
The drum unit counter was not
reset when a new drum was
installed.
Replace Parts
Fuser Unit
Replace Parts
Laser Unit
Action
1
Open the front cover, and then press
Clear/Back.
2
Press 1 to reset.
It is time to replace the fuser unit. Call your Brother dealer to replace the fuser
unit.
It is time to replace the laser unit. Call your Brother dealer to replace the laser
unit.
It is time to replace the paper
feeding kit for the MP tray.
Call your Brother dealer to replace the
PF Kit MP.
It is time to replace the paper
feeding kit for Tray 1.
Call your Brother dealer to replace the
PF Kit 1.
It is time to replace the paper
feeding kit for Tray 2.
Call your Brother dealer to replace the
PF Kit 2.
Rename the File
There is already a file on the USB
Flash memory drive with the
same name as the file you are
trying to save.
Change the file name of the file on the USB
Flash memory drive or the file you are trying
to save.
Replace Toner
The toner cartridge is at the end
of its life and printing is not
possible.
Replace the toner cartridge with a new one.
(See Replacing a toner cartridge
on page 95.)
Scanner Locked
The scanner lock is locked.
Open the document cover, and then release
the scanner lock lever.
Replace Parts
PF kit MP
Replace Parts
PF kit 1
Replace Parts
PF kit 2
Press Stop/Exit.
Scan Unable XX
The machine has a mechanical
problem.
Disconnect the machine from the power for
several minutes, then reconnect it.
Document is too long for duplex
scanning.
Press Stop/Exit. Use the appropriate size of
paper for duplex scanning. (See Scan
on page 123.)
77
C
Error Message
Cause
Action
Toner Low
If the LCD shows Toner Low,
you can still print; however, the
machine is telling you that the
toner cartridge is near the end of
its life and the toner will soon
need replacing.
Order a new toner cartridge now.
Too Many Files
There are too many files stored
on the USB Flash memory drive.
Reduce the number of files stored on the
USB Flash memory drive.
Too Many Trays
More than one optional tray is
installed.
The maximum number of optional trays is
one. Remove any additional trays.
Unusable Device
An incompatible or broken device
has been connected to the USB
direct interface.
Remove the USB Flash memory drive from
the USB direct interface.
78
Troubleshooting and routine maintenance
Document jams
C
If the document is jammed, follow the steps
below.
IMPORTANT
After removing a jammed document,
check that no paper scraps are left in the
machine that could cause another jam.
Document is jammed in the top of the
ADF unit
a
Take out any paper from the ADF that is
not jammed.
b
c
Open the ADF cover.
Pull the jammed document out to the
left.
Document is jammed under the
document cover
C
a
Take out any paper from the ADF that is
not jammed.
b
c
Lift the document cover.
d
e
Close the document cover.
Pull the jammed document out to the
right.
C
Press Stop/Exit.
Document is jammed at the output
tray
d
e
C
a
Take out any paper from the ADF that is
not jammed.
b
Pull the jammed document out to the
right.
c
Press Stop/Exit.
Close the ADF cover.
Press Stop/Exit.
79
C
Document is jammed in the duplex
slot
a
Take out any paper from the ADF that is
not jammed.
b
Pull the jammed document out to the
right.
Paper jams
C
To clear paper jams, please follow the steps
in this section.
IMPORTANT
Please confirm that you have installed
both a toner cartridge and a drum unit in
the machine. If you have not installed a
drum unit or have installed the drum unit
incorrectly, then this may cause a paper
jam in your Brother machine.
Note
c
Press Stop/Exit.
If the error message remains, open and
close the front cover and fuser cover firmly
to reset the machine.
CAUTION
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration.
80
C
Troubleshooting and routine maintenance
IMPORTANT
d
Fan the paper stack, and then put it back
in the MP tray.
e
When loading paper in the MP tray,
make sure that the paper stays under
the maximum paper height guides on
both sides of the tray.
To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
Note
The LCD names for the paper trays are as
follows:
• Standard paper tray: Tray 1
• Optional lower tray: Tray 2
• Multi-purpose tray: MP Tray
Paper is jammed in the MP tray
If the LCD shows Jam MP Tray, follow
these steps:
a
b
Remove the paper from the MP tray.
c
Close the MP tray. Then open the front
cover and close it to reset the machine.
Open the MP tray again.
Remove any jammed paper from in and
around the MP tray.
Paper is jammed in Paper Tray 1 or
Tray 2
C
C
If the LCD shows Jam Tray 1 or
Jam Tray 2, follow these steps:
a
Pull the paper tray completely out of the
machine.
For Jam Tray 1:
81
C
For Jam Tray 2:
b
a
Pull the paper tray completely out of the
machine.
b
Use both hands to slowly pull out the
jammed paper.
c
Press the front cover release button and
open the front cover.
Use both hands to slowly pull out the
jammed paper.
c
Make sure the paper is below the
maximum paper mark (b) of the paper
tray. While pressing the blue paperguide release lever, slide the paper
guides to fit the paper size. Make sure
that the guides are firmly in the slots.
d
Put the paper tray firmly back in the
machine.
IMPORTANT
DO NOT take out the standard paper tray
while paper is feeding from a lower paper
tray as this will cause a paper jam.
82
Paper is jammed inside the machine
C
Troubleshooting and routine maintenance
d
Slowly take out the drum unit and toner
cartridge assembly. The jammed paper
may be pulled out with the toner
cartridge and drum unit assembly, or
this may release the paper so you can
pull it out of the paper tray opening.
e
Put the drum unit and toner cartridge
assembly back in the machine.
f
g
Close the front cover.
Put the paper tray firmly back in the
machine.
Paper is jammed inside the drum unit
and toner cartridge assembly
a
C
Press the front cover release button and
open the front cover.
C
IMPORTANT
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
b
Slowly take out the drum unit and toner
cartridge assembly.
To prevent damage to the machine from
static electricity, DO NOT touch the
electrodes shown in the illustration.
83
IMPORTANT
e
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put it in correctly, the blue lock
lever will lift automatically.
f
Put the drum unit and toner cartridge
assembly back in the machine.
g
Close the front cover.
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
c
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
Take out the jammed paper if there is
any inside the drum unit.
IMPORTANT
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
d
84
Clear the jammed paper if there is any
inside the drum unit.
Troubleshooting and routine maintenance
Paper is jammed at the back of the
machine
a
b
d
C
Press the front cover release button and
open the front cover.
1
e
Pull the jammed paper out of the fuser
unit.
f
Close the fuser cover and back cover
(back output tray).
g
Put the drum unit and toner cartridge
assembly back in the machine.
h
Close the front cover.
Slowly take out the drum unit and toner
cartridge assembly.
IMPORTANT
We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
c
Pull the tabs at the left and right hand
sides toward you to open the fuser
cover (1).
C
Open the back cover (back output tray).
85
Paper is jammed in the duplex tray
a
C
Pull the duplex tray completely out of the
machine.
Routine maintenance
WARNING
Use neutral detergents.
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. (For more
information, see Important safety
instructions on page 57.)
b
Pull the jammed paper out of the
machine or the duplex tray.
IMPORTANT
The drum unit contains toner, so handle it
carefully. If toner scatters on your hands
or clothes, wipe or wash it off with cold
water at once.
c
86
Put the duplex tray back in the machine.
C
Troubleshooting and routine maintenance
Cleaning the outside of the
machine
a
Turn off the machine. Disconnect all
cables, and then unplug the power cord
from the electrical socket.
b
Pull the paper tray completely out of the
machine.
e
Wipe the inside and the outside of the
paper tray with a dry, lint-free soft cloth
to remove dust.
f
Re-load the paper and put the paper tray
firmly back in the machine.
g
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine.
C
Cleaning the scanner
c
Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
C
a
Turn off the machine. Disconnect all
cables and then unplug the power cord
from the electrical socket.
b
Lift the document cover (1).
Clean the white plastic surface (2) and
scanner glass (3) underneath it with a
soft lint-free cloth moistened with water.
1
2
3
d
Remove any paper that is in the paper
tray.
87
C
c
In the ADF unit, clean the white bar (1)
and the scanner glass strip (2)
underneath it with a soft lint-free cloth
moistened with water.
Cleaning the laser scanner
window
WARNING
Use neutral detergents.
1
d
2
Plug the machine’s power cord back into
the electrical socket first, and reconnect
all cables. Turn on the machine.
DO NOT use any flammable substances,
spray or organic solvent/liquids containing
alcohol/ammonia to clean the inside or
outside of the machine. Doing this may
cause a fire or electrical shock. For more
information see Important safety
instructions on page 57.
Note
In addition to cleaning the scanner glass
and glass strip with a soft lint-free cloth
moistened with water, run your finger tip
over the glass to see if you can feel
anything on it. If you feel dirt or debris,
clean the glass again concentrating on
that area. You may need to repeat the
cleaning process three or four times. To
test, make a copy after each cleaning.
88
IMPORTANT
DO NOT touch the laser scanner window
with your fingers.
a
Before you clean the inside of the
machine, turn off the machine. Unplug
the power cord from the electrical
socket.
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
C
Troubleshooting and routine maintenance
CAUTION
c
Wipe the laser scanner window (1) by
wiping it with a dry, lint-free soft cloth.
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration.
1
d
IMPORTANT
Put the drum unit and toner cartridge
assembly back in the machine.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
C
• We recommend that you place the drum
unit on a clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
e
f
Close the front cover.
Plug the machine’s power cord back into
the electrical socket first.Turn on the
machine.
89
Cleaning the corona wire
C
c
If you have print quality problems, clean the
corona wire as follows:
a
Turn off the machine. Disconnect all
cables, and then unplug the power cord
from the electrical socket.
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
Clean the corona wire inside the drum
unit by gently sliding the blue tab from
right to left and left to right several times.
1
Note
Be sure to return the blue tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
d
Put the drum unit and toner cartridge
assembly back in the machine.
e
Close the front cover.
IMPORTANT
• We recommend that you place the drum
unit and toner cartridge assembly on a
clean, flat surface with a sheet of
disposable paper or cloth underneath it in
case you accidentally spill or scatter toner.
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
90
Troubleshooting and routine maintenance
f
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine.
IMPORTANT
To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
Cleaning the drum unit
C
If you have print quality problems, clean the
drum unit as follows.
a
Turn off the machine. Unplug the power
cord from the electrical socket.
b
Open the front cover and slowly take out
the drum unit and toner cartridge
assembly.
IMPORTANT
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
91
C
c
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
e
Turn the drum unit gear by hand while
looking at the surface of the OPC
drum (1).
1
IMPORTANT
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
f
When you have found the mark on the
drum that matches the print sample,
wipe the surface of the OPC drum with a
dry cotton swab until the dust or glue on
the surface comes off.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations below.
IMPORTANT
d
Put the print sample in front of the drum
unit, and find the exact position of the
poor print.
• The drum is photosensitive so DO NOT
touch it with your fingers.
• DO NOT clean the surface of the
photosensitive drum with a sharp object.
• DO NOT use excessive force when
cleaning the drum unit.
92
Troubleshooting and routine maintenance
g
Put the toner cartridge back into the
drum unit until you hear it lock into place.
If you put the cartridge in correctly, the
blue lock lever will lift automatically.
h
Put the drum unit and toner cartridge
assembly back in the machine.
i
j
Close the front cover.
C
Plug the machine’s power cord back into
the electrical socket first, and then
reconnect all cables. Turn on the
machine.
93
Replacing the consumable items
C
You will need to replace the consumable items when the machine indicates that the life of the
consumable is over.
Toner cartridge
Drum unit
Order No. TN-3230, TN-3280
Order No. DR-3200
IMPORTANT
• We recommend placing used consumable items on a sheet of paper to prevent accidentally
spilling or scattering the material inside.
• Be sure to reseal the consumable items tightly so that the material inside does not spill.
Note
• Discard used consumable items according to local regulations. (See Quick Setup Guide.) If
you choose not to return your used consumable, please discard the used consumable
according to local regulations, keeping it separate from domestic waste. If you have questions,
call your local waste disposal office.
• If you use paper that is not a direct equivalent for the recommended paper, the life of
consumable items and machine parts may be reduced.
94
Troubleshooting and routine maintenance
Replacing a toner cartridge
C
a
Press the front cover release button and
open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
The High Yield toner cartridges can print
approximately 8,000 pages 1 and the
Standard toner cartridges can print
approximately 3,000 pages 1. Actual page
count will vary depending on your average
type of document (i.e., standard letter,
detailed graphics). When a toner cartridge is
running low, the LCD shows Toner Low.
1
Approx. cartridge yield is declared in accordance
with ISO/IEC 19752.
Note
It is a good idea to keep a new toner
cartridge ready for use when you see the
Toner Low warning.
CAUTION
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration.
IMPORTANT
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
95
C
c
Push down the blue lock lever and take
the used toner cartridge out of the drum
unit.
than genuine Brother cartridges with this
machine, or the refilling of used cartridges
with toner from other sources. If damage
is caused to the drum unit or other part of
this machine as a result of the use of toner
or toner cartridges other than genuine
Brother products due to the incompatibility
or lack of suitability of those products with
this machine, any repairs required as a
result may not be covered by the warranty.
• Unpack the toner cartridges just before
you put it in the machine. If a toner
cartridge is left unpacked for a long time,
the toner life will be shortened.
WARNING
DO NOT put a toner cartridge into a fire. It
could explode, resulting in injuries.
• Be sure to seal up the used toner cartridge
tightly in a suitable bag so that toner
powder does not spill out of the cartridge.
d
Unpack the new toner cartridge. Gently
shake it from side to side several times
to distribute the toner evenly inside the
cartridge.
e
Pull off the protective cover.
IMPORTANT
• Handle the toner cartridge carefully. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
• Brother machines are designed to work
with toner of a particular specification and
will work to a level of optimum
performance when used with genuine
Brother toner cartridges (TN-3230/TN3280). Brother cannot guarantee this
optimum performance if toner or toner
cartridges of other specifications are
used. Brother does not therefore
recommend the use of cartridges other
96
Troubleshooting and routine maintenance
f
Put the new toner cartridge firmly into
the drum unit until you hear it lock into
place. If you put it in correctly, the lock
lever will lift automatically.
Note
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
g
h
Put the drum unit and toner cartridge
assembly back in the machine.
i
Close the front cover.
Note
DO NOT turn off the machine or open the
front cover until the LCD returns to the
standby state.
Clean the corona wire of the drum unit
by gently sliding the blue tab from right
to left and left to right several times.
1
C
Note
Be sure to return the blue tab to the home
position (a) (1). If you do not, printed
pages may have a vertical stripe.
97
Replacing the drum unit
CAUTION
C
The machine uses a drum unit to create print
images on paper. If the LCD shows
Replace Parts Drum, the drum unit is
near the end of its life and it is time to buy a
new one. Even if the LCD shows
Replace Parts Drum, you may be able to
continue printing without having to replace
the drum unit for a while. However, if there is
a noticeable deterioration in the output print
quality (even before Replace Parts Drum
appears), then the drum unit should be
replaced. You should clean the machine
when you replace the drum unit. (See
Cleaning the laser scanner window
on page 88.)
HOT SURFACE
After you have just used the machine, some
internal parts of the machine will be
extremely hot. To prevent injury, when you
open the front or back cover (back output
tray) of the machine DO NOT touch the
shaded parts shown in the illustration.
IMPORTANT
While removing the drum unit, handle it
carefully because it may contain toner. If
toner scatters on your hands or clothes,
wipe or wash it off with cold water at once.
a
Press the front cover release button and
open the front cover.
b
Slowly take out the drum unit and toner
cartridge assembly.
Note
The drum unit is a consumable item, and
it is necessary to replace it periodically.
There are many factors that determine the
actual drum life, such as temperature,
humidity, type of paper and how much
toner you use for the number of pages per
print job. The estimated drum life is
approximately 25,000 pages 1. The actual
number of pages your drum will print may
be significantly less than this estimate.
Because we have no control over the
many factors that determine the actual
drum life, we cannot guarantee a
minimum number of pages that will be
printed by your drum.
1
98
Drum yield is approximate, and may vary by type of
use.
Troubleshooting and routine maintenance
IMPORTANT
e
• We recommend that you put the drum unit
and toner cartridge assembly on a clean,
flat surface with a sheet of disposable
paper or cloth underneath it in case you
accidentally spill or scatter toner.
Put the toner cartridge firmly into the
new drum unit until you hear it lock into
place. If you put the cartridge in
correctly, the blue lock lever will lift
automatically.
• To prevent damage to the machine
caused by static electricity, DO NOT touch
the electrodes shown in the illustration.
Note
Make sure that you put in the toner
cartridge correctly or it may separate from
the drum unit.
c
Push down the blue lock lever and take
the toner cartridge out of the drum unit.
IMPORTANT
f
Put the new drum unit and toner
cartridge assembly in the machine.
Do not close the front cover.
g
Press Clear/Back.
• To avoid print quality problems, DO NOT
touch the shaded parts shown in the
illustrations.
Replace Drum?
a
1.Yes
b
2.No
Select ab or OK
C
To confirm you are installing a new
drum, press 1.
• Wait to unpack a new drum unit until
immediately before you put it in the
machine. Exposure to direct sunlight or
room light may damage the drum unit.
h
When the LCD shows Accepted, close
the front cover.
• Be sure to seal up the used drum unit
tightly in a bag so that toner powder does
not spill out of the unit.
d
Unpack the new drum unit.
99
Replacing periodic
maintenance parts
Machine Information
C
The periodic maintenance parts will need to
be replaced regularly to maintain the print
quality. The parts listed below will have to be
replaced after printing approximately 50,000
pages for PF Kit MP and 100,000 pages for
PF Kit1, PF Kit2, Fuser and Laser. Please call
your Brother dealer when the following
messages appear on the LCD.
Description
Replace Parts
PF kit MP
Replace paper feeding kit for
MP tray.
Replace Parts
PF kit 1
Replace paper feeding kit for
Tray 1.
Replace Parts
PF kit 2
Replace paper feeding kit for
Tray 2.
Replace Parts
Fuser Unit
Replace fuser unit.
Replace Parts
Laser Unit
Replace laser unit.
100
C
You can see the machine’s Serial Number on
the LCD.
a
b
C
LCD message
Checking the Serial Number
C
Press Menu, 6, 3.
Press Stop/Exit.
Checking the Page Counters
You can see the machine’s Page Counters
for copies, printed pages, reports and lists or
a summary total.
a
b
c
Press Menu, 6, 4.
Press a or b to see Total, List, Copy
or Print.
Press Stop/Exit.
C
Troubleshooting and routine maintenance
Checking the remaining life of
parts
You can see the remaining life of the
machine’s drum unit and periodic
maintenance parts on the LCD.
a
b
Press Menu, 6, 7.
Press a or b to choose 1.Drum,
2.Fuser, 3.Laser, 4.PF kit MP,
5.PF kit 1 or 6..PF Kit 2 1.
Press OK.
1
c
PF Kit 2 appears only when the optional
LT-5300 tray is installed.
Reset
C
C
The following reset functions are available:
1 Network
You can reset the print server back to its
default factory settings such as the
password and IP address information.
2 All Settings
You can reset all the machine settings
back to the settings that were set at the
factory.
Brother strongly recommends you use this
operation when you dispose of the
machine.
Press Stop/Exit.
Note
Unplug the interface cable when you reset
All Settings.
How to reset
a
b
C
Press Menu, 1, 8.
Press a or b to choose 1.Network or
2.All Settings.
Press OK.
c
Press a or b to choose 1.Reset or
2.Exit.
Press OK.
d
If you chose 1.Reset in step c, you
will be asked to reboot the machine.
Press a or b to choose 1.Yes or 2.No.
Press OK.
If you choose 1.Yes, the machine will
begin the Restart.
Note
You can also reset the Network settings
by pressing Menu, 5, 0.
101
C
Packing and shipping
the machine
CAUTION
Make sure that the machine has fully
cooled down by leaving it disconnected
from the power for at least 30 minutes
before packing.
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
correctly, you could void your warranty.
a
b
Turn off the machine.
c
Push the Scanner Lock Lever down to
lock the scanner. This lever is located on
the left of the scanner glass.
Unplug all the cables and AC power
cord from the machine.
IMPORTANT
Damage caused to your machine by
failure to lock the scanner before packing
and shipping may void your warranty.
d
Press the front cover release button and
open the front cover.
e
Take out the drum unit and toner
cartridge assembly. Leave the toner
cartridge installed in the drum unit.
102
f
Put the drum unit and toner cartridge
assembly into a plastic bag and seal the
bag.
g
h
Close the front cover.
C
Put the styrofoam piece marked
“FRONT” into the original carton (1).
Pack the drum unit and toner cartridge
assembly (2) and put it in as shown
below (3). Wrap the machine in the
plastic bag and put it in the original
carton (4). Put the printed material
behind the machine (5).
Troubleshooting and routine maintenance
i
Take the two styrofoam pieces and
match the front of the machine to the
“FRONT” mark on the one of the
styrofoam pieces, and the back of the
machine to the “REAR” mark on the
other styrofoam piece (6). Put the AC
power cord and printed materials in the
original carton as shown below (7).
j
Close the carton and tape it shut.
C
103
D
Menu and features
On-screen
programming
D
Menu keys
D
Your machine has been designed to be easy
to use. The LCD provides on-screen
programming using the menu keys.
We have created step by step on-screen
instructions to help you program your
machine. Simply follow the steps as they
guide you through the menu selections and
programming options.
Menu table
D
You can program your machine by using the
Menu table on page 106. These pages list
the menu selections and options.
Go to the next menu level.
Accept an option.
Press Menu followed by the menu numbers
to program your machine.
Exit the menu by pressing
repeatedly.
For example, to set Beeper volume to Low:
a
b
c
Go back to the previous
menu level.
Press Menu, 1, 2.
Scroll through the current
menu level.
Press a or b to choose Low.
Press OK.
Memory storage
Your menu settings are stored permanently,
and in the event of a power failure will not be
lost. Temporary settings (for example,
Contrast) will be lost.
104
Access the menu.
D
Go back to the previous
menu level or forward to the
next menu level.
Exit the menu.
D
Menu and features
How to access the menu
mode
a
b
D
Press Menu.
Choose an option.
„ Press 1 for General Setup menu.
„ Press 2 for Copy menu.
„ Press 3 for Printer menu.
„ Press 4 for USB Direct I/F menu.
„ Press 5 for Network menu.
„ Press 6 for Machine Info. menu.
You can also scroll through each menu
level by pressing a or b for the direction
you want.
c
Press OK when the option you want
appears on the LCD.
The LCD will then show the next menu
level.
d
Press a or b to scroll to your next menu
selection.
e
Press OK.
When you have finished setting an
option, the LCD will show Accepted.
f
Press Stop/Exit to exit Menu mode.
D
105
Menu table
D
The factory settings are shown in Bold with an asterisk.
Choose & OK
Choose & OK
to accept
to exit
Main Menu
Submenu
Menu Selections
Options
Descriptions
1.General Setup
1.Paper
1.Paper Type
Thin
Sets the type of
paper in the MP
tray.
22
Sets the type of
paper in the paper
tray.
22
Sets the type of
paper in the optional
paper tray #2.
22
1.MP Tray
Plain*
Page
Thick
Thicker
Transparency
Recycled Paper
2.Tray#1
Thin
Plain*
Thick
Thicker
Transparency
Recycled Paper
106
3.Tray#2
Thin
(This menu
only appears if
you have the
optional
tray #2.)
Plain*
Thick
Thicker
Recycled Paper
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
1.General Setup
1.Paper
2.Paper Size
A4*
22
(Continued)
(Continued)
Sets the size of the
paper in the MP
tray.
Sets the size of the
paper in the paper
tray.
22
Sets the size of the
paper in the optional
paper tray #2.
22
1.MP Tray
Letter
Page
Legal
Executive
A5
A5 L
A6
B5
B6
Folio
Any
2.Tray#1
A4*
Letter
Executive
A5
A5 L
A6
B5
B6
3.Tray#2
A4*
(This menu
only appears if
you have the
optional
tray #2.)
Letter
Executive
A5
D
B5
B6
107
Main Menu
Submenu
Menu Selections
Options
Descriptions
1.General Setup
2.Beeper
—
Off
Adjusts the volume
level of the beeper.
24
Increases the page
yield of the toner
cartridge.
24
Conserves power.
25
Selects the tray that
will be used for
Copy mode.
23
Selects the tray that
will be used for PC
print.
23
Adjusts the contrast
of the LCD.
25
Can restrict
selected machine
operation for up to
25 individual users
and all other
non-authorized
Public users.
27
(Continued)
Low
Page
Med*
High
3.Ecology
1.Toner Save
On
Off*
2.Sleep Time
Range varies
depending on
model.
005Min*
4.Tray Use
1.Copy
Tray#1 Only
Tray#2 Only
MP Only
MP>T1>T2*
T1>T2>MP
(Tray#2 or T2
appears only if
you installed the
optional paper
tray.)
2.Print
Tray#1 Only
Tray#2 Only
MP Only
MP>T1>T2*
T1>T2>MP
(Tray#2 or T2
appears only if
you installed the
optional paper
tray.)
5.LCD Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
6.Function Lock
108
—
—
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
1.General Setup
7.Document Scan
1.Glass ScanSize
A4*
Adjusts the scan
area of the scanner
glass to the size of
the document.
See the
Software
User’s
Guide
on the
CD-ROM
(Continued)
Letter
Legal/Folio
2.File size
1.Color
Small
Middle*
Large
2.Gray
You can set your
own default settings
of the data
compression rate.
Small
Middle*
Large
3.Duplex Scan
Long edge*
Short edge
8.Reset
1.Network
1.Reset
2.Exit
2.All Settings
1.Reset
2.Exit
0.Local Language
—
(Choose your
language.)
Chooses the duplex
scanning format.
Resets all network
and machine
settings to the
factory default
settings.
101
Allows you to
change the LCD
language for your
country.
See
Quick
Setup
Guide.
D
109
Main Menu
Submenu
Menu Selections
Options
Descriptions
2.Copy
1.Quality
—
Text
You can choose the Copy
resolution for your type of
document.
34
You can change to the
higher Copy resolution
when you make a text
copy with 100% ratio
using the scanner glass.
34
Adjust the brightness for
copies.
35
Adjust the contrast for
copies.
35
Chooses the emulation
mode.
See the
Software
User’s
Guide
on the
CD-ROM.
Photo
Page
Auto*
2.FB Txt Quality
—
1200x600dpi
600dpi*
3.Brightness
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
4.Contrast
—
-nnnno+
-nnnon+
-nnonn+*
-nonnn+
-onnnn+
3.Printer
1.Emulation
—
Auto(EPSON)*
Auto(IBM)
HP LaserJet
BR-Script 3
Epson FX-850
IBM Proprinter
2.Print Options
1.HP LaserJet
2.Configuration
—
Prints a list of the
machine’s printer settings.
3.Test Print
—
Prints a test page.
Off*
Enables or disables
duplex printing. You can
also choose long edge or
short edge duplex
printing.
2.BR-Script 3
3.Duplex
—
On(Long Edge)
On(Short Edge)
4.Reset Printer
—
1.Reset
2.Exit
110
Prints a list of the
machine’s internal fonts.
1.Internal Font
Restores the printer
settings to the original
factory default settings.
Menu and features
Main Menu
Submenu
4.USB Direct I/F
1.Direct Print 1.Paper Size
Menu Selections
Options
Descriptions
A4*
Sets the paper size when
printing directly from the
USB flash memory drive.
Letter
Legal
Executive
A5
Page
43
A5 L and A6 size are not
available for the optional
Tray #2.
A5 L
A6
B5
B6
Folio
2.Media Type
Thin
Plain*
Sets the media type when
printing directly from the
USB flash memory drive.
43
Sets the page style when
printing multiple pages
directly from the USB
Flash memory drive.
43
Thick
Thicker
Recycled Paper
3.Multiple Page
1in1*
2in1
4in1
9in1
16in1
25in1
1 in 2x2 pages
1 in 3x3 pages
1 in 4x4 pages
D
1 in 5x5 pages
4.Orientation
Portrait*
Landscape
5.Collate
On*
Off
6.Print Quality
Normal*
Fine
7.PDF Option
Document*
Document&Markup
Document&Stamps
Sets the page orientation
when printing directly from
the USB Flash memory
drive.
43
Enables or disables the
page collation when
printing directly from the
USB Flash memory drive.
43
Sets the print quality
option when printing
directly from the USB
Flash memory drive.
43
Sets the PDF option
whether to print
comments (Markup) or
stamps in the PDF file
along with the text.
43
111
Main Menu
Submenu
Menu Selections
Options
Descriptions
4.USB Direct I/F
1.Direct Print 8.Index Print
Simple*
(Continued)
(Continued)
Details
Sets the index print
option, simple format or
details.
2.Scan to USB
1.Resolution
Color 100 dpi*
Color 200 dpi
Sets the resolution to
send the scanned data to
USB Flash memory drive.
Color 300 dpi
Color 600 dpi
Gray 100 dpi
Gray 200 dpi
Gray 300 dpi
B&W 200 dpi
B&W 200x100 dpi
2.File Name
112
—
Enter the file name of the
scanned data.
Page
43
See the
Software
User’s
Guide
on the
CD-ROM.
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.Network
1.TCP/IP
1.Boot Method
Auto*
Chooses the BOOT
method that best
suits your needs.
See the
Network
User’s
Guide
on the
CD-ROM.
Static
RARP
BOOTP
DHCP
2.IP Address
[000-255]. [000-255].
[000-255]. [000-255]
Enter the IP
address.
3.Subnet Mask
[000-255]. [000-255].
[000-255]. [000-255]
Enter the Subnet
mask.
4.Gateway
[000-255]. [000-255].
[000-255]. [000-255]
Enter the Gateway
address.
5.Node Name
BRNXXXXXXXXXXXX
Enter the Node
name.
6.WINS Config
Auto*
Chooses the WINS
configuration mode.
Static
7.WINS Server
(Primary)
[000-255]. [000-255].
[000-255]. [000-255]
(Secondary)
Specifies the IP
address of the
primary or
secondary WINS
server.
[000-255]. [000-255].
[000-255]. [000-255]
8.DNS Server
(Primary)
[000-255]. [000-255].
[000-255]. [000-255]
(Secondary)
Specifies the IP
address of the
primary or
secondary DNS
server.
[000-255]. [000-255].
[000-255]. [000-255]
9.APIPA
On*
Off
0.IPv6
On
Off*
D
Automatically
allocates the IP
address from the
link-local address
range.
Enable or Disable
the IPv6 protocol. If
you want to use the
IPv6 protocol, visit
http://solutions.brother.com/
for more
information.
113
Main Menu
Submenu
Menu Selections
Options
Descriptions
Page
5.Network
2.Ethernet
—
Auto*
Chooses the
Ethernet link mode.
See the
Network
User’s
Guide
on the
CD-ROM.
(continued)
100B-FD
100B-HD
10B-FD
10B-HD
3.Scan To FTP
—
Color 100 dpi*
Color 200 dpi
Color 300 dpi
Chooses the file
format to send the
scanned data via
FTP.
Color 600 dpi
Gray 100 dpi
Gray 200 dpi
Gray 300 dpi
B&W 200 dpi
B&W 200x100 dpi
4.ScanTo Network
—
Color 100 dpi*
Color 200 dpi
Color 300 dpi
Color 600 dpi
Gray 100 dpi
You can scan a
black and white or
colour document
directly to a CIFS
server on your local
network or on the
internet.
Gray 200 dpi
Gray 300 dpi
B&W 200 dpi
B&W 200x100 dpi
5.Time Zone —
UTCXXX:XX
Sets the time zone
for your country.
0.Network Reset
1.Yes
Restore all network
settings to factory
default.
1.Reset
2.No
2.Exit
114
—
Menu and features
Main Menu
Submenu
Menu Selections
Options
Descriptions
6.Machine Info.
1.Date&Time
—
—
Allows the machine to
name files created when
using the Scan to USB
feature.
2.Auto Daylight
—
On*
Changes for Daylight
Savings Time
automatically.
24
—
You can check the serial
number of your machine.
100
Total
You can check the
number of total pages the
machine has printed
during its life.
100
Off
3.Serial No.
—
4.Page Counter —
List
Copy
Page
See
Quick
Setup
Guide.
Print
5.User Settings
—
—
Lists your current settings.
26
6.Network Config
—
—
Lists your network
settings.
26
7.Parts Life
1.Drum
—
You can check the
percentage of a machine
part’s life that remains
available.
101
2.Fuser
3.Laser
4.PF kit MP
5.PF kit 1
PF Kit 2 appears only
when the optional LT5300
tray is installed.
6.PF Kit 2
D
115
Entering text
D
When setting certain menu selections, you will need to type text characters. The dial pad keys
have letters printed on them. The keys: 0, # and l do not have printed letters because they are
used for special characters.
Press the appropriate dial pad key the number of times shown in this reference table to access
the character you want.
Press
Key
one
time
two
times
three
times
four
times
five
times
six
times
seven
times
eight
times
nine
times
1
@
.
/
1
@
.
/
1
@
2
a
b
c
A
B
C
2
a
b
3
d
e
f
D
E
F
3
d
e
4
g
h
i
G
H
I
4
g
h
5
j
k
l
J
K
L
5
j
k
6
m
n
o
M
N
O
6
m
n
7
p
q
r
s
P
Q
R
S
7
8
t
u
v
T
U
V
8
t
u
9
w
x
y
z
W
X
Y
Z
9
For menu selections that do not allow lower case character selection, please use this reference
table.
Press Key
one time
two times
three times
four times
five times
2
A
B
C
2
A
3
D
E
F
3
D
4
G
H
I
4
G
5
J
K
L
5
J
6
M
N
O
6
M
7
P
Q
R
S
7
8
T
U
V
8
T
9
W
X
Y
Z
9
Inserting spaces
To enter a space in a number, press c once between numbers. To enter a space in a name, press
c twice between characters.
Making corrections
If you entered a letter incorrectly and want to change it, press d to move the cursor to the incorrect
character, and then press Clear/Back.
Repeating letters
To enter a character on the same key as the previous character, press c to move the cursor right
before pressing the key again.
116
Menu and features
Special characters and symbols
Press l, # or 0, then press d or c to move the cursor to the symbol or character you want.
Press OK to choose it. The symbols and characters below will appear depending on your menu
selection.
Press l
for
(space) ! " # $ % & ' ( ) l + , - . / m
Press #
for
:;<=>?@[]^_\~‘|{}
Press 0
for
ÄËÖÜÀÇÈÉ0
D
117
E
Specifications
E
General
E
Printer Type
Laser
Print Method
Electrophotography by semiconductor laser beam scanning
Memory Capacity
64 MB
LCD (liquid crystal display) 22 characters × 5 lines
Power Source
220 - 240V 50/60Hz
Power Consumption
Peak:
1080 W
Copying:
Average 680 W 1
Sleep:
Average 16 W
Standby:
Average 85 W
1
When making a copy from one sheet
Dimensions
475 mm
451 mm
531 mm
Weight
With Drum/Toner Unit:
Noise level
Sound power
Operating (Copying) 1:
18.4 kg
LwAd = 6.54 Bell
Office equipment with LwAd > 6.30 Bell (A) is not suitable for use
in room where people do primarily intellectual work. Such
equipment should be placed in separate rooms because of the
noise emission.
Standby:
LwAd = 4.0 Bell
Sound pressure
1
Operating (Copying):
LPAm 56 dB (A)
Standby:
LPAm 30 dB (A)
Measured in accordance with ISO9296.
118
Specifications
Temperature
Humidity
ADF (automatic document
feeder)
Operating:
10 to 32.5°C
Storage:
5 to 35°C
Operating:
20 to 80% (without condensation)
Storage:
10 to 90% (without condensation)
Up to 50 pages (Staggered) [80 g/m2]
Recommended Environment for Best Results:
Temperature: 20 to 30°C
Humidity:
50% - 70%
Paper:
Xerox Premier TCF 80 g/m2 or Xerox Business
80 g/m2
Paper Tray
250 Sheets [80 g/m2]
Paper Tray 2 (option)
250 Sheets [80 g/m2]
E
119
Print media
Paper Input
E
Paper Tray
„ Paper Type:
Thin paper, Plain paper, Bond paper,
Transparencies 1 or Recycled paper
„ Paper Size:
Letter, A4, B5 (ISO), A5, A5 (Long Edge),
B6 (ISO), A6 and Executive
„ Paper Weight:
60 to 105 g/m2
„ Maximum Paper Tray
Capacity:
Up to 250 sheets of 80 g/m2 Plain paper
Multi-purpose tray (MP tray)
„ Paper Type:
Thin paper, Plain paper, Thick paper, Bond
paper, Transparencies, Recycled paper,
Envelopes or Labels 1
„ Paper Size:
Width: 69.8 to 216 mm
Length:116 to 406.4 mm
1
„ Paper Weight:
60 to 163 g/m2
„ Maximum Multi-purpose tray
Capacity:
Up to 50 sheets of 80 g/m2 Plain paper
Up to 3 envelopes
For transparencies or labels, we recommend removing printed pages from the output paper tray immediately after they
exit the machine to avoid the possibility of smudging.
Paper Tray 2 (option)
„ Paper Type:
Thin paper, Plain paper, Bond paper or
Recycled paper
„ Paper Size:
Letter, A4, B5 (ISO), A5, B6 (ISO),
Executive
„ Paper Weight:
60 to 105 g/m2
„ Maximum paper tray capacity: Up to 250 sheets of 80 g/m2 Plain paper
120
Specifications
Paper Output Output Tray
Back Output Tray
Duplex
Printing
Up to 150 sheets (face down print delivery
to the output paper tray)
One sheet (face-up print delivery to the
back output tray)
„ Paper Size
A4
„ Manual Duplex
Yes
„ Automatic Duplex
Yes
E
121
Copy
E
Colour/Monochrome
Monochrome
Single-sided Document Size
ADF Width:
148 to 215.9 mm
ADF Length:
148 to 355.6 mm
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length: Max. 355.6 mm
2-Sided (Duplex) Document
Size
ADF Width:
148 to 215.9 mm
ADF Length:
148 to 297.0 mm
Copy Width:
Max. 210 mm
Multiple Copies
Stacks or Sorts up to 99 pages
Reduce/Enlarge
25% to 400% (in increments of 1%)
Resolution
Max. 1200 × 600 dpi (print) 1
First Copy Out Time
Less than 10.5 seconds (from READY mode) 2
1
1200 x 600 dpi when copying with Text quality, 100% ratio and from scanner glass.
2
The first copy out time may vary depending on scanner lamp warm up time.
122
Specifications
Scan
E
Colour/Monochrome
Yes/Yes
Duplex Scanning
Yes
TWAIN Compliant
Yes (Windows® 2000 Professional/XP/
XP Professional x64 Edition/Windows Vista®)
Mac OS® X 10.3.9 or greater 1
WIA Compliant
Yes (Windows® XP/Windows Vista®)
Colour Depth
24 bit colour
Resolution
Up to 19200 × 19200 dpi (interpolated) 2
Up to 600 × 2400 dpi (optical) 2 (From Scanner Glass)
Up to 600 × 1200 dpi (optical) 2 (From ADF)
Single-Sided Document
Size
ADF Width:
148.0 to 215.9 mm
ADF Length:
148.0 to 355.6 mm
Scanner Glass Width:
Max. 215.9 mm
Scanner Glass Length:
Max. 355.6 mm
2-Sided (Duplex)
Document Size
ADF Width:
148.0 to 215.9 mm
ADF Length:
148.0 to 297.0 mm
Scanning Width
Max. 212 mm
Greyscale
8 bit levels
1
For the latest driver updates, visit http://solutions.brother.com/
2
Maximum 1200 × 1200 dpi scanning with the WIA driver in Windows® XP/Windows Vista® (resolution up to 19200 ×
19200 dpi can be chosen by using the Brother scanner utility)
E
123
Print
E
Emulations
PCL6, BR-Script3 (PostScript®3), IBM Pro-Printer XL, Epson FX-850
Printer Driver
Host-Based Driver for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®/
Windows Server® 2003 1/Windows Server® 2003 x64 Edition 1/
Windows Server® 2008 1
BR-Script3 (PPD file) for Windows® 2000 Professional/
XP/XP Professional x64 Edition/Windows Vista®/
Windows Server® 2003 1/Windows Server® 2003 x64 Edition 1/
Windows Server® 2008 1
Macintosh® Printer Driver for Mac OS® X 10.3.9 or greater 2
BR-Script3 (PPD file) for Mac OS® X 10.3.9 or greater 2
Resolution
1200 dpi, HQ1200 (2400 × 600 dpi), 600 dpi, 300 dpi
Print Speed for
Simplex
Up to 30 pages/minute (A4 size) 3
Print Speed for
Duplex Printing
Up to 13 sides/minute (A4 size)
First Print Out Time
Less than 8.5 seconds (from the READY state and standard tray)
1
Print only via network
2
For the latest driver updates, visit http://solutions.brother.com/
3
The print speed may change depending on the type of document you print.
124
Specifications
Interfaces
1
E
Parallel
A bi-directional shielded parallel cable that is IEEE 1284 compliant and
no longer than 2 m. 1
USB
Use a USB 2.0 interface cable (type A/B) that is no longer than 2 m. 2 3
LAN cable
Use an Ethernet UTP cable category 5 or greater.
Parallel cable is not supported for Window Vista®, Windows Server® 2003, Windows Server® 2003 x64 Edition and
Windows Server® 2008.
2
Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB
1.1 interface.
3
Third party USB ports are not supported for Macintosh®.
E
125
Direct Print feature
Compatibility
1
PDF version 1.7 1, JPEG, Exif + JPEG, PRN (created by Brother
printer driver), TIFF (scanned by all Brother MFC or DCP models),
PostScript®3™ (created by Brother BR-Script 3 printer driver), XPS
version 1.0.
PDF data including a JBIG2 image file, a JPEG2000 image file or transparency files are not supported.
126
E
Specifications
Computer requirements
E
Minimum System Requirements and Supported PC Software Functions
Computer Platform
& Operating System
Version
Processor
Minimum
Speed
Windows® Windows® Intel® Pentium® II
Operating 2000
or equivalent
System 1 Professional 4
Minimum Recommended
RAM
RAM
Hard Disk Space
to install
For
For
Drivers Applications
64 MB
Supported
PC
Software
Functions
256 MB 150 MB 310 MB Printing,
Scanning
Windows®
XP
Home® 2 4
Windows®
XP
Professional 2 4
128 MB
Windows® 64-bit (Intel®64
XP
or AMD64)
Professional supported CPU
x64
Edition 2
256 MB 512 MB
Windows
Vista® 2
Intel® Pentium® 4
or equivalent
64-bit (Intel®64
or AMD64)
supported CPU
512 MB 1 GB
Windows
Server®
2003
(print
only via
network)
Intel® Pentium® III
or equivalent
256 MB 512 MB 50MB
Windows
Server®
2003 x64
Edition
(print
only via
network)
64-bit (Intel®64
or AMD64)
supported CPU
Windows
Server®
2008
(print
only via
network)
Intel®
Pentium® 4 or
equivalant 64-bit
(Intel® 64 or
AMD64)
supported CPU
Supported
PC
Interface 3
USB
10/100
Base-Tx
(Ethernet)
Parallel
500 MB 500 MB
USB
10/100
Base-Tx
(Ethernet)
N/A
Printing
10/100
Base-Tx
(Ethernet)
E
512 MB 2 GB
127
Macintosh® Mac OS® X
Operating 10.3.9 System
10.4.3
PowerPC
G4/G5,
PowerPC G3
350MHz
128 MB 256 MB 80 MB
Mac OS® X
10.4.4 or
greater
PowerPC
G4/G5,
Intel® Core™
Processor
512 MB 1 GB
400 MB Printing,
Scanning
1
Internet Explorer® 5.5 or greater.
2
For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhance up to 19200 x 19200 dpi.
3
Third party USB/Pararell ports are not supported.
4
PaperPort™ 11SE supports Microsoft® SP4 or higher for Windows® 2000 and SP2 or higher for XP.
For the latest driver updates, visit http://solutions.brother.com
All trademarks, brand and product names are property of their respective companies.
128
USB
10/100
Base-Tx
(Ethernet)
Specifications
Consumable items
Toner Cartridge Life
E
Standard Toner Cartridge:
TN-3230:
Approx. 3,000 pages (A4) 1
High-Yield Toner Cartridge:
Drum Unit
TN-3280:
Approx. 8,000 pages (A4) 1
DR-3200:
Approx. 25,000 pages (A4) 2
1
Approx. cartridge yield is declared in accordance with ISO/IEC 19752.
2
Drum yield is approximate, and may vary by type of use.
E
129
Ethernet wired network
Network board
model name
NC-6800h type2
LAN
You can connect your machine to a network for Network Printing,
Network Scanning. 1
Support for
Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003 1, Windows Server® 2003 x64 Edition 1, Windows
Server® 2008 1
Mac OS® X 10.3.9 or greater 2
Protocols
Network type
130
IPv4:
ARP, RARP, BOOTP, DHCP, APIPA (Auto IP),
WINS/NetBIOS name resolution, DNS Resolver,
mDNS, LLMNR responder, LPR/LPD,
Custom Raw Port/Port9100, IPP/IPPS,
FTP Client and Server, TELNET Server,
HTTP/HTTPS Server, SSL/TLS,
TFTP Client and Server, SMTP Client, APOP,
POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,
ICMP, LLTD responder, Web Services Print,
CIFS Client, SNTP
IPv6:
(Turned off as default) NDP, RA, DNS resolver,
mDNS, LPR/LPD, Custom Raw Port/Port9100,
IPP/IPPS, LLMNR responder,
FTP Client and Server, TELNET Server,
HTTP/HTTPS server, SSL/TLS,
TFTP Client and Server, SMTP Client, APOP,
POP before SMTP, SMTP AUTH, SNMPv1/v2c/v3,
ICMPv6, LLTD responder,
Web Services Print, CIFS Client, SNTP
Ethernet 10/100 BASE-TX Auto Negotiation (Wired LAN)
E
Specifications
Management
utilities 3
BRAdmin Light for Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003, Windows Server® 2003 x64 Edition, Windows Server®
2008 and Mac OS® X 10.3.9 or greater
BRAdmin Professional for Windows® 2000 Professional, Windows®
XP, Windows® XP Professional x64 Edition, Windows Vista®,
Windows Server® 2003, Windows Server® 2003 x64 Edition and
Windows Server® 2008
Web BRAdmin for Windows® 2000 Professional, Windows® XP,
Windows® XP Professional x64 Edition, Windows Vista®, Windows
Server® 2003, Windows Server® 2003 x64 Edition and Windows
Server® 2008
Client computers with a web browser supporting Java.
1
Print only via network
2
Mac OS® X 10.3.9 or greater (mDNS)
3
BRAdmin Professional and Web BRAdmin are available as a download from http://solutions.brother.com/
E
131
F
Glossary
F
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
User Settings List
A printed report that shows the current
settings of the machine.
Cancel Job
Cancels a programmed print job and
clears the machine’s memory.
Contrast
Setting to compensate for dark or light
documents, by making copies of dark
documents lighter and light documents
darker.
Fine resolution
Resolution is 203 × 196 dpi. It is used for
small print and graphs.
Greyscale
The shades of grey available for copying
photographs.
LCD (liquid crystal display)
The display screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Menu mode
Programming mode for changing your
machine’s settings.
OCR (optical character recognition)
The bundled ScanSoft™
PaperPort™ 11SE with OCR or Presto!
PageManager software application
converts an image of text to text you can
edit.
Resolution
The number of vertical and horizontal lines
per inch.
132
G
Index
A
ADF (automatic document feeder)
using .....................................................20
Apple® Macintosh®
See Software User’s Guide on the
CD-ROM.
C
Cancelling
print jobs .................................................7
Cleaning
corona wire ...........................................90
drum unit ...............................................91
laser scanner window ...........................88
scanner glass ........................................87
Consumable items ...................................94
Control panel overview ..............................6
ControlCenter2 (for Macintosh®)
See Software User’s Guide on the
CD-ROM.
ControlCenter3 (for Windows®)
See Software User’s Guide on the
CD-ROM.
Copy
contrast .......................................... 32, 35
duplex ............................................ 37, 38
Enlarge/Reduce key .............................33
enter copy mode ...................................32
keys ................................................. 6, 33
multiple .................................................32
N in 1 (page layout) ..............................36
out of memory .......................................39
quality ...................................................34
single ....................................................32
sort (ADF only) ......................................34
temporary settings ................................33
tray selection .........................................39
using ADF .............................................34
using scanner glass ..............................36
D
Direct print ................................................42
Direct key ..............................................43
specification ........................................126
Document
how to load ..................................... 20, 21
jam ....................................................... 79
Drum unit
checking (remaining life) .................... 101
cleaning .......................................... 90, 91
replacing ............................................... 98
Duplex (2-sided)
copying ........................................... 37, 38
printing
from USB flash memory drive ........... 44
troubleshooting ..................................... 80
Duplex key (2-sided) ......................... 37, 38
E
Enlarge/Reduce key ................................ 33
Envelopes ....................................11, 14, 18
Error messages on LCD .......................... 75
No Paper .............................................. 76
Out of Memory ..................................... 76
Print Unable XX .................................... 76
Scan Unable XX ................................... 77
F
Folio ......................................................... 16
G
Greyscale .............................................. 123
H
HELP
LCD messages ................................... 104
Menu Table ................................ 104, 106
using menu keys ................................ 104
J
Jams
document ............................................. 79
paper .................................................... 80
Job Cancel key .......................................... 7
133
G
L
P
Labels .................................. 11, 14, 16, 19
LCD (liquid crystal display) ............... 6, 104
contrast .................................................25
Packing and shipping the machine ........ 102
Page layout (N in 1) ................................. 36
Paper ............................................... 14, 120
how to load ........................................... 10
jam ........................................................ 80
recommended ................................ 14, 16
size ................................................. 15, 22
size of document ........................ 122, 123
tray capacity ......................................... 16
type ................................................. 15, 22
PaperPort™ 11SE with OCR
See Software User’s Guide on the
CD-ROM and Help in the PaperPort™
11SE application to access How-to-Guides.
Power failure ......................................... 104
Print
difficulties .............................................. 63
drivers ................................................. 124
Job Cancel key ....................................... 7
keys ........................................................ 7
paper jams ............................................ 80
quality ............................................. 65, 68
resolution ............................................ 124
Secure key ............................................. 7
specifications ...................................... 124
Printing
See Software User’s Guide on the
CD-ROM.
Programming your machine .................. 104
M
Machine information
checking remaining life of drum unit
and periodic maintenance parts ..........101
page counts ........................................100
status LED ..............................................8
Macintosh®
See Software User’s Guide on the
CD-ROM.
Maintenance, routine ...............................86
checking the remaining life of drum unit
and periodic maintenance parts ..........101
replacing
drum unit ............................................98
toner cartridge ....................................95
Memory
adding SO-DIMM (option) .....................61
installing ................................................62
storage ................................................104
Menu Table ................................... 104, 106
using menu keys .................................104
Mode, entering
copy ......................................................32
N
N in 1 (page layout) ..................................36
Network
printing
See Network User’s Guide on the
CD-ROM.
scanning
See Software User’s Guide on the
CD-ROM.
O
Out of Memory message ............. 39, 45, 76
134
Q
Quality
copying ................................................. 34
printing ............................................ 65, 68
R
Reducing
copies ................................................... 33
Replacing
drum unit .............................................. 98
toner cartridge ...................................... 95
Resolution
copy ....................................................122
print .....................................................124
scan ....................................................123
Restricted users .......................................29
S
Safety instructions ....................................57
Scan ...........................................................7
Scanner glass
using .....................................................21
Scanning
See Software User’s Guide on the
CD-ROM.
Secure key .................................................7
Security
Secure function lock
administrator password ......................27
Public user .........................................28
restricted users ..................................29
Secure key ..............................................7
Serial number
how to find............... See inside front cover
Shipping the machine ............................102
Sleep time ................................................25
Sort ..........................................................34
Status LED .................................................8
Troubleshooting ....................................... 63
document jam ....................................... 79
error messages on LCD ....................... 75
if you are having difficulty
copy quality ....................................... 63
network .............................................. 65
paper handling .................................. 64
print quality .................................. 65, 68
printing .............................................. 63
scanning ............................................ 64
software ............................................. 64
maintenance messages on LCD .......... 75
paper jam ............................................. 80
V
Volume, setting
beeper .................................................. 24
W
Windows®
See Software User’s Guide on the
CD-ROM.
T
Temporary copy settings ..........................33
Text, entering .........................................116
Toner cartridge, replacing ........................95
Toner save ...............................................24
Transparency .............................. 10, 11, 14
Tray selection ...........................................39
Tray use, setting
copy ......................................................23
print .......................................................23
G
135
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.