Brother MFC 9600 Printer User Manual

OWNER’S MANUAL
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If You Need to Call Customer Service
Please complete the following information for future reference:
Model Number:
MFC 9600
Serial Number:*
______________________________________
Date of Purchase:
______________________________________
Place of Purchase:
______________________________________
* The serial number is on the back of the unit. Retain this manual with
your sales receipt as a permanent record of your purchase, in the
event of a theft, fire or warranty service.
Year 2000 Compliant
Brother is addressing the Year 2000 related issues for all Brother fax
machines and multi-function centers. Our focus is to ensure that our bundled
third-party software will continue to properly process date/time data after
January 1, 2000.
Brother fax machines and multi-function centers will function properly after
January 1, 2000, provided that all non-Brother hardware, software and
firmware used by our customers in connection or combination with Brother fax
machines, MFCs and bundled software, accurately exchange date data with
the Brother products.
Please continue to check our Web page for updates at
http://www.brother.com. All remedies will be provided to individual customers
via software patches through software download or from Brother Customer
Service.
© 1996–2000 Brother Industries, Ltd.
Brother Numbers
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can’t resolve a difficulty with your MFC using this manual, call our
fax-back system, and follow the voice prompts to receive faxed
instructions about using the system and an index of fax-back subjects.
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
The Brother fax-back system number (USA Only) has been
preprogrammed on One Touch key 01 .
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide
Web. From product specification sheets to Frequently Asked Questions
(FAQs), it is all there. Visit us at:
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
1-888-298-3616
From within Canada:
1-514-685-2040
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada:
1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal:
1-514-685-6464 (voice)
O R D E R I N G
A C C E S S O R I E S
A N D
S U P P L I E S
i
Ordering Accessories and Supplies
For best quality results use only genuine Brother accessories, available at most
Brother retailers. If you cannot find the accessory you need and you have a
Visa, MasterCard, Discover, or American Express credit card, you can order
accessories directly from Brother. (In the USA, you can visit us online for a
complete selection of Brother accessories and supplies available for purchase.)
USA: 1-888-879-3232 (voice)
1-800-947-1445 (fax)
http://www.brothermall.com
From within 1-800-668-2768 (voice)
Canada:
Description
Item
Laser Fax Toner
TN-430 (Able to print 3000 pages)
TN-460 (Able to print 6000 pages)
Laser Fax Drum
DR400
* 8 MB Expandable Memory Board
ME8000
* 16 MB Expandable Memory Board
ME16000
Telephone Line Cord
UG3565001
IEEE-1284 Bi-directional Cable
F2A046-10
Multi-purpose Paper Cassette #2
LT400
Power Protector for A/C Power and Phone
Line Surges and Voltage Spikes
QPD120
Multi-purpose Paper Cassette #2
LT400
Network (LAN) Board
NC8000
Quick Reference Card
LE1228001
Owner’s Manual
LE1226001
** Multi-Function Link® Pro software on
Floppy Disks includes MFL Pro and
ScanSoft ™ PaperPort® only
PCI4D31 (Floppy Disks, Windows® 3.1x)
PCI4D95 (Floppy Disks, Windows® 95/98)
* Before you install ME8000 or ME16000, be sure to read DISCLAIMER—USER
INSTALLATION OF MEMORY BOARD(S), page iii.
** Multi-Function Link® Pro Software is not available on Floppy Disks for
Windows NT ® Workstation Version 4.0.
ii
O R D E R I N G
A C C E S S O R I E S
A N D
S U P P L I E S
Notice – Disclaimer of Warranties
(For USA and Canada)
BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS,
EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S LICENSOR)
MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WITHOUT LIMITATION THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE,
REGARDING THE SOFTWARE. BROTHER’S LICENSOR(S) DOES NOT
WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS
REGARDING THE USE OR THE RESULTS OF THE USE OF THE
SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY,
RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS
TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS
ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS
NOT PERMITTED BY SOME STATES IN THE USA AND SOME
PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY
TO YOU.
IN NO EVENT WILL BROTHER’S LICENSOR(S) BE LIABLE TO YOU
FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES
(INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS
INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE)
ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE
EVEN IF BROTHER’S LICENSOR HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE
USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE
EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR
INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY
TO YOU. IN ANY EVENT BROTHER’S LICENSOR’S LIABILITY TO YOU
FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND
REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN
CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY
OR OTHERWISE), WILL BE LIMITED TO $50.
Disclaimer—User Installation of
Memory Board(s)
In some cases, product may be modified by adding and/or replacing the
memory board(s) with approved replacements. Any damage to the product, the
memory board(s) to be inserted therein or otherwise, caused as a result of
improper installation (including installation of other than approved memory
boards(s)) is not covered by the Limited Warranty. If you do not feel
comfortable with the installation of approved memory board(s), contact a
Brother Authorized Service Center to perform the installation of the memory
board(s) for you. If you elect to use a Brother Authorized Service Center, you
will be responsible for a moderate service charge. For the name and location of
a convenient Authorized Service Center, please call 1-800-521-2846.
N O T I C E
–
D I S C L A I M E R
O F
W A R R A N T I E S
iii
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
This warranty gives you certain rights and
you may also have other rights that may
vary from state to state.
This warranty is given only to the enduse purchaser of the accompanying
product (referred to in this warranty as
“this Product”).
What is covered: Brother warrants to
you for the Warranty Period that there
are no defects in the materials,
workmanship or Year 2000 compliance of
this Product. The “Warranty Period” is 1
year from the date you purchased this
product.
The “Warranty Period” for
consumable items, such as Toner, Drums,
etc. is 90 days from the date of
purchase, or the rated life of the
Consumable item, whichever is shorter.
What is NOT covered: This warranty is
VOID — that is, this Product has no
warranty — if: (1) you did not purchase
this Product from an authorized Brother
reseller within the United States, (2) this
Product has been serviced, modified or
tampered with by anyone other than an
Authorized Service Representative of
Brother, (3) the serial number has been
modified, defaced or removed from this
Product, (4) this Product has been
abused or damaged, (5) non Brother®brand or non Brother approved parts,
supplies, power supplies or other
accessories have been used with this
Product, or (6) this Product has been
transported without the proper preparation
and packaging.
What to do if you think your Product
is defective:
Call our Customer Service Hotline at
1-800-284-4329, or if you suspect a
defect in materials or workmanship in this
Product, you can report it to a Brother
Authorized Service Center. During the
Warranty Period, supply Brother’s
representative with a copy of your dated
bill of sale showing that this Product was
purchased within the United States.
iv
M F C
L I M I T E D
For the name of your Brother Authorized
Service Center, call 1-800-521-2846. After
contacting the Brother Authorized Service
Center, you may be required to deliver or
send the Product properly packaged,
freight prepaid, to the Authorized Service
Center together with a photocopy of your
bill of sale.
What Brother will do: Brother (or its
Authorized Service Center) will evaluate
your report of a possible defect to
determine whether a defect exists, and if
it does exist, Brother (or its Authorized
Service Center) will repair or (at Brother’s
option) replace the Product with a product
that performs the same functions and
performs as well as the original Product.
Brother reserves the right to supply
refurbished or remanufactured replacement
products provided that the replacement
products conform to the manufacturer’s
specifications for new products. The
repaired or replacement product will be
returned to you at no cost.
Exchange Service:
Exchange service will expedite, in most
instances by the next business day, the
exchange of your non working Product
with a refurbished or remanufactured
product
that
conforms
to
the
manufacturer’s specifications for new
products.
The
refurbished
or
remanufactured Product you receive will
be covered by the balance of the limited
warranty period remaining on the original
Product, plus an additional thirty (30)
days. You will keep the replacement
Product that is sent to you and must
return (or be billed up to the cost of a
new product) your original non working
product, which shall become the property
of Brother.
You must call Brother
Customer Service and if the representative
cannot correct the product’s malfunction
over the telephone and you elect the
exchange service, you must provide
information pertaining to this Product and
you must also provide a valid major
credit card number. Your credit card will
be charged up to the cost of a new
W A R R A N T Y
( U S A )
BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE
(For USA Only)
Product if: (i) you do not return your
original Product to Brother within five (5)
business days; (ii) the malfunctions of
your original Product are not covered by
the limited warranty; (iii) the proper
packaging instructions are not followed
and has caused damage to the product;
or (iv) the warranty period on your
original Product has expired or has not
been sufficiently validated with a copy of
the proof of purchase (bill of sale). The
Brother Customer Service Representative
will ship the exchange Product via next
business day delivery courier service, with
return instructions and prepaid return
airbill.
Follow the return instructions. You must
return the original Product in the same
shipping carton in which the exchanged
Product was received and include a copy
of proof of purchase (bill of sale). Retain
your original accessory items and a copy
of the return airbill, signed by the courier.
Limitations:
Repair or replacement as described above
is your sole and exclusive (that is, your
only) remedy if this Product is defective.
Brother is not responsible for damage to
or loss of any equipment, media,
programs or data related to the use of
this Product. Except for that repair or
replacement, Brother shall not be liable
for any direct, indirect, incidental or
consequential damages or specific relief.
Because some states do not allow the
exclusion or limitation of consequential or
incidental damages, the above limitation
may not apply to you.
THIS WARRANTY IS GIVEN IN LIEU
OF
ALL
OTHER
WARRANTIES,
WRITTEN
OR
ORAL,
WHETHER
EXPRESSED
BY
AFFIRMATION,
PROMISE, DESCRIPTION, DRAWING,
MODEL OR SAMPLE. ANY AND ALL
WARRANTIES OTHER THAN THIS ONE,
WHETHER EXPRESS OR IMPLIED,
INCLUDING IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR
A
PARTICULAR
PURPOSE,
ARE
HEREBY DISCLAIMED.
M F C
This Limited Warranty is the only warranty
that Brother is giving for this Product. It is
the final expression and the exclusive and
only statement of Brother’s obligations to
you. It replaces all other agreements and
understandings that you may have with
Brother or its representatives.
This Limited Warranty (and Brother’s
obligation to you) may not be changed in
any way unless you and Brother sign the
same piece of paper in which we (1) refer
to this Product and your bill of sale date,
(2) describe the change to this warranty
and (3) agree to make that change.
Product Support: Toll-free customer
service and technical support is available
for hardware operational assistance at
1-800-284-4329.
At any time, free
technical support in the form of
Frequently
Asked
Questions,
troubleshooting tips and service center
locator is available through our fax back
system at 1-800-521-2846 or Brother’s
Internet Web Site (www.brother.com).
Now
you
can
visit
us
on-line
(www.brothermall.com), your complete
source for genuine Brother Accessories
and Supplies.
BROTHER INTERNATIONAL CORPORATION
100 SOMERSET CORPORATE BLVD.
BRIDGEWATER, NEW JERSEY 08807-0911
Please record your model and serial
number and your date and location of
Purchase below for your records. Keep
this information with your proof of
purchase (bill of sale) in case your
Product is lost, stolen or requires service.
Model #
Serial #
Date of purchase:
Store where purchased:
Location of store:
Important: We recommend that you keep
all original packing materials, in the event
that you ship this product.
L I M I T E D
WA R R A N T Y
( U S A )
v
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE
LIMITED WARRANTY
(For Canada Only)
Pursuant to this limited warranty of 1 year from the date of purchase for labour
and parts, Brother International Corporation (Canada) Ltd. (“Brother”), or its
Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if
defective in material or workmanship. This Limited Warranty does not include
cleaning, consumables (including, without limitation, print cartridges, print head,
toner and drum) or damage caused by accident, neglect, misuse or improper
installation or operation, any damage caused from service, maintenance, modifications,
or tampering by anyone other than a Brother Authorized Service Representative, or
from the use of supplies or consumable items that are non-Brother products.
Operation of the MFC/Facsimile machine in excess of the specifications or with the
Serial Number or Rating Label removed shall be deemed abuse and all repairs
thereafter shall be the sole liability of the end-user/purchaser. In order to obtain
warranty service, the MFC/Facsimile machine must be delivered or shipped freight
prepaid by the end user/purchaser to a “Brother” Authorized Service Center, together
with your Proof of Purchase in the form of a Sales Receipt.
For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on
applicable models) during shipping will cause severe damage to the MFC/Facsimile
and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.)
For ink-jet products: Do not remove the ink cartridges during shipping. Damage to
your print head resulting from packing without the ink cartridges will VOID your
warranty. (Refer to your Operation Manual for proper packaging.)
BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED
INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO
THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE
VALIDLY WAIVED.
No oral or written information, advice or representation provided by Brother, its
Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create
another warranty or modify this warranty. This warranty states Brother’s entire liability
and your exclusive remedy against Brother for any failure of the MFC/Facsimile
machine to operate properly.
Neither Brother nor anyone else involved in the development, production, or delivery
of this MFC/Facsimile machine shall be liable for any indirect, incidental, special,
consequential, exemplary, or punitive damages, including lost profits, arising from the
use of or inability to use the product, even if advised by the end user/purchaser
of the possibility of such damages. Since some Provinces do not allow the above
limitation of liability, such limitation may not apply to you.
This Limited Warranty gives you specific legal rights and you may also have other
rights which vary from Providence to Providence.
Warranty Service is available at Brother Authorized Service Centers throughout
Canada. For Technical Support or for the name and location of your nearest
Authorized Service Center call 1-800-853-6660. Within Montreal, please call
685-6464. Internet support: support@brother.ca or browse Brother’s Web Site:
www.brother.com
We’re at your side.
Brother International Corporation (Canada) Ltd.
1 Rue Hôtel de Ville
®
Dollard-Des-Ormeaux, QC H9B 3H6
vi
L I M I T E D
W A R R A N T Y
( C A N A D A )
Table of Contents
1
Introduction ....................................................................................... 1-1
Using This Manual ............................................................................ 1-1
Finding Information .................................................................... 1-1
Test Sheet Procedures (For USA Only) ............................................ 1-1
MFC 9600 Control Panel Overview ................................................. 1-2
About Fax Machines .......................................................................... 1-4
Fax Tones and Handshake .......................................................... 1-4
ECM (Error Correction Mode) ................................................... 1-4
2
Assembly and Connections ............................................................... 2-1
Packing List ........................................................................................ 2-1
Make sure you have the following items: ............................. 2-1
Choosing a Location .......................................................................... 2-2
IMPORTANT SAFETY INSTRUCTIONS .......................... 2-3
Release the Scanner Lock ........................................................... 2-3
Assembly ............................................................................................. 2-4
Installing the Drum Unit Assembly
(with Toner Cartridge) ............................................................. 2-4
Paper ................................................................................................... 2-5
Acceptable Paper ........................................................................ 2-5
Paper Capacity of Paper Cassette ............................................... 2-5
Paper Specification for the Cassette ........................................... 2-6
Manual Feed Slot ........................................................................ 2-6
Loading Paper in Multi-purpose Paper Cassette ......................... 2-6
Manual Feed Slot ........................................................................ 2-7
Connecting the MFC ......................................................................... 2-8
Connections ........................................................................................ 2-9
Connecting an External Telephone ............................................. 2-9
Connecting an External TAD (Telephone Answering Device) ..... 2-9
Sequence ............................................................................... 2-9
Connections .......................................................................... 2-9
Recording Outgoing Message (OGM) ............................... 2-10
Special Line Considerations ..................................................... 2-11
Roll Over Phone Lines ....................................................... 2-11
Two-Line Phone System ..................................................... 2-11
Converting Telephone Wall Outlets .................................... 2-11
Installing MFC, External Two-Line TAD,
and Two-Line Telephone .................................................. 2-12
Multi-Line Connections (PBX) ................................................ 2-13
If you are installing the MFC to work with a PBX: ........... 2-13
Custom Features on a Single Line ............................................ 2-13
T A B L E
O F
C O N T E N T S
vii
3
On-Screen Programming .................................................................. 3-1
User-Friendly Programming ............................................................ 3-1
Function Mode ............................................................................ 3-1
Function Selection Table ............................................................. 3-2
4
Initial Setup ........................................................................................ 4-1
Getting Started ................................................................................... 4-1
Setting Dialing Mode (Tone/Pulse) ............................................ 4-1
Setting Date and Time ................................................................. 4-1
Setting Station ID ........................................................................ 4-2
Entering Text ........................................................................ 4-2
Setting Beeper Volume ............................................................... 4-3
Speaker Volume .......................................................................... 4-4
Ring Volume ............................................................................... 4-4
Memory Storage ......................................................................... 4-4
Sleep Mode ................................................................................. 4-4
Delayed Timer ............................................................................. 4-5
Turning On Automatic Daylight Savings Time .......................... 4-5
5
Setup Receive ..................................................................................... 5-1
Basic Receiving Operations .............................................................. 5-1
Setting or Changing the Answer Mode ....................................... 5-1
Setting Ring Delay ...................................................................... 5-2
Easy Receive ............................................................................... 5-2
Turning on Cassette #2 ............................................................... 5-2
Printing a Reduced Incoming Document .................................... 5-3
Recommended Reductions ................................................... 5-3
Setting Paper Size ....................................................................... 5-3
Setting Cassette Usage ................................................................ 5-4
Setting the Print Density ............................................................. 5-4
Toner Save .................................................................................. 5-4
Advanced Receiving Operations ...................................................... 5-5
Operation from Extension Telephones ........................................ 5-5
Changing the Fax Receive Code .......................................... 5-5
Printing a Fax in Memory ........................................................... 5-5
Polling ......................................................................................... 5-6
Setting Up Polling Receive ................................................... 5-6
Setting Up Sequential Polling Receive ................................. 5-6
Canceling a Scheduled Job ......................................................... 5-7
Telephone Services ............................................................................. 5-7
Distinctive Ring .......................................................................... 5-7
Registering your Distinctive Ring Pattern ............................ 5-8
Caller ID ..................................................................................... 5-9
Viewing Caller ID List.......................................................... 5-9
Printing Caller ID List .......................................................... 5-9
Clearing a Caller ID Stored in Memory ............................. 5-10
viii
T A B L E
O F
C O N T E N T S
6
Setup Send .......................................................................................... 6-1
Before You Begin ................................................................................ 6-1
Sending Faxes Using Multiple Settings ...................................... 6-1
Faxing from the ADF (Automatic Document Feeder) ................ 6-1
Faxing from the Scanner Glass ................................................... 6-3
Resolution ................................................................................... 6-4
Contrast ....................................................................................... 6-4
Automatic Transmission ............................................................. 6-4
Manual Transmission .................................................................. 6-5
Manual and Automatic Fax Redial ............................................. 6-5
Dual Access ................................................................................. 6-5
Real Time Transmission .............................................................. 6-6
Checking the Jobs Status ............................................................ 6-6
Canceling Jobs in Memory ......................................................... 6-7
Basic Sending Operations ................................................................. 6-7
Composing Electronic Cover Page ............................................. 6-7
Composing Your Own Comments ........................................ 6-8
Cover Page for Next Fax Only ............................................. 6-8
Always Send Cover Page ..................................................... 6-9
Using a Printed Cover Page .................................................. 6-9
Advanced Sending Operations ....................................................... 6-10
Overseas Mode ......................................................................... 6-10
Delayed Fax .............................................................................. 6-10
Delayed Batch Transmission .............................................. 6-11
Multiple Resolution Transmission ............................................ 6-11
Setting Up for Polling Transmit ................................................ 6-12
7
Auto Dial Numbers and Dialing Options ........................................ 7-1
Storing Numbers for Easy Dialing ................................................... 7-1
Storing One Touch Dial Numbers ............................................... 7-1
Storing Speed Dial Numbers ...................................................... 7-2
Changing One Touch and Speed Dial Numbers ......................... 7-2
Setting Up Groups for Broadcasting ........................................... 7-3
Dialing Options .................................................................................. 7-4
Searching Telephone Index ......................................................... 7-4
One Touch Dialing ...................................................................... 7-4
Speed Dialing .............................................................................. 7-4
Pause ........................................................................................... 7-4
Fax Redial ................................................................................... 7-4
Broadcasting ............................................................................... 7-5
Dialing Access Codes and Credit Card Numbers ....................... 7-6
T A B L E
O F
C O N T E N T S
ix
x
8
Remote Fax Options .......................................................................... 8-1
Paging and Fax Forwarding ............................................................. 8-1
Programming a Paging Number ................................................. 8-1
Programming a Fax Forwarding Number ................................... 8-2
Setting Fax Storage ............................................................................ 8-2
Remote Retrieval ............................................................................... 8-3
Changing Remote Retrieval Access Code .................................. 8-3
Using Remote Retrieval Access Code ........................................ 8-3
Remote Commands ..................................................................... 8-4
Retrieving Memory Status List ................................................... 8-5
Retrieving Fax Messages ............................................................ 8-5
Changing Fax Forwarding Number Remotely ............................ 8-6
9
Printing Reports ................................................................................ 9-1
MFC Settings and Activity ................................................................ 9-1
To Print a Report ......................................................................... 9-1
Transmission Verification (Xmit) Report ................................... 9-2
Activity Report Interval .............................................................. 9-2
10
Making Copies ................................................................................. 10-1
Basic Copy Operations .................................................................... 10-1
Copying One Page .................................................................... 10-1
Stacking Multiple Copies (Using the ADF) .............................. 10-1
Sorting Multiple Copies (Using the ADF) ................................ 10-1
Single or Multiple Copies (Using the Scanner Glass) .............. 10-2
Memory Full Message .............................................................. 10-3
Copy Options (Temporary Settings) .............................................. 10-3
Copy Contrast ........................................................................... 10-3
Document type .......................................................................... 10-4
Enlarged or Reduced Copies ..................................................... 10-4
Special Copy Options ............................................................... 10-4
4in1 ..................................................................................... 10-5
2in1 ..................................................................................... 10-5
Poster .................................................................................. 10-5
11
Walk-Up Video Printing .................................................................. 11-1
Getting Started ................................................................................. 11-1
Setting Up Video Print Mode .................................................... 11-2
Black and White Video Printing .................................................... 11-2
Changing Default Settings .............................................................. 11-3
Setting Video Printing Quality .................................................. 11-3
Setting Video Type .................................................................... 11-4
Setting Print Size ...................................................................... 11-4
Video Capture from the PC ............................................................ 11-4
T A B L E
O F
C O N T E N T S
12
Setting Up the Brother MFC and PC to
Work Together ............................................................................ 12-1
Using the Brother Machine with Your PC ..................................... 12-1
Before You Install Multi-Function Link® Pro ............................... 12-1
If You Don’t Have a CD-ROM Drive ....................................... 12-1
Computer Requirements ........................................................... 12-2
Using a USB Cable to Connect the MFC to the PC
(Using Windows® 98 Only) ......................................................... 12-2
Installing Brother Software Using a USB Cable ...................... 12-4
Using the Bundled Parallel Cable to Connect the
MFC to the PC .......................................................................... 12-10
Choosing the Software to Install .................................................. 12-11
Install Multi-Function Link® Pro ...................................... 12-11
Install Printer and Scanner Drivers Only .......................... 12-11
Install NetCentric™ FaxStorm ......................................... 12-11
Install Automatic E-Mail Printing .................................... 12-11
View Online Documentation ............................................ 12-11
View Product Support Information ................................... 12-11
Brother Web Link ............................................................. 12-11
Exit .................................................................................... 12-11
Installing the Brother Software (For Parallel Interface) ........... 12-12
Overview of Basic Steps ......................................................... 12-12
Helpful Hints for Windows® 3.1x or Windows® 95/98 ........... 12-14
Receiving Messages into the PC ................................................... 12-15
Multi-Function Link® Pro Mode ............................................. 12-15
13
For DOS Users ................................................................................. 13-1
How to Use Brother Machine with Your DOS Application
Software ................................................................................ 13-1
What Does the Remote Printer Console Do? ............................ 13-1
Remote Printer Console Main Program .............................. 13-1
Printer Status Monitor Program .......................................... 13-2
Installing the Remote Printer Console ...................................... 13-2
Using the Remote Printer Console Main Program ................... 13-3
Remote Printer Console ............................................................ 13-4
Current Printer Status Information ..................................... 13-4
Printer Setup Category .............................................................. 13-4
Print Setup Section ............................................................. 13-4
Page Setup Section ............................................................. 13-5
Font Configuration ............................................................. 13-5
Other Configuration ............................................................ 13-6
Console Configuration Category ........................................ 13-6
Using the Printer Status Monitor Program ............................... 13-7
T A B L E
O F
C O N T E N T S
xi
14
Using the Brother MFC as a Printer ............................................. 14-1
Special Printing Features ................................................................ 14-1
Windows® Printing .................................................................... 14-1
Popular Printer Emulation Support ........................................... 14-1
Remote Printer Console Program for DOS ............................... 14-1
Bi-directional Parallel Interface ................................................ 14-1
Enhanced Memory Management .............................................. 14-1
Printing From Your PC ................................................................... 14-2
Multi-purpose Paper Cassette ................................................... 14-2
Two-Sided Printing (Manual Duplexing) ................................. 14-2
Front Output Bin ....................................................................... 14-3
Manual Feed Slot ...................................................................... 14-3
Loading One Sheet of Paper ............................................... 14-4
Loading More than One Sheet of Paper ............................. 14-4
Printing on Thicker Paper and Card Stock ......................... 14-5
Simultaneous Printing/Faxing ........................................................ 14-6
Choosing Acceptable Paper ...................................................... 14-6
Printer Operation Keys ................................................................... 14-7
On/Off Line Key ....................................................................... 14-7
FF/Cont Key ............................................................................. 14-7
Print Priority Key ...................................................................... 14-7
Test/Reset Key .......................................................................... 14-7
Printing the Internal Font List ................................................... 14-8
Printing the Print Configuration List ........................................ 14-8
Restoring Factory Default Settings ........................................... 14-8
Printing PC Data in Hexadecimal ............................................. 14-8
15
Using the Windows® Based Brother Control Center
(For Windows® 95/98 and NT® 4.0 Only) ................................. 15-1
Brother Control Center ................................................................... 15-1
AutoLoad the Brother Control Center ...................................... 15-2
How to Turn Off AutoLoad ....................................................... 15-2
Brother Control Center Features ................................................... 15-3
Auto Configuration ................................................................... 15-3
Scanning Operations ................................................................. 15-3
Copy Operations ....................................................................... 15-4
PC Fax Operation ...................................................................... 15-4
Scanner Settings for Scan, Copy and PC Fax Buttons ............. 15-4
Global Settings .......................................................................... 15-5
Setting Up the Scanner Configurations .................................... 15-5
To access the Scanner Configurations screen: .......................... 15-5
Perform an Operation from the Control Center Screen ............ 15-6
Scan to File ....................................................................................... 15-6
Scanner Settings ........................................................................ 15-6
Destination Folder ..................................................................... 15-6
Send Scan to E-mail ......................................................................... 15-8
Scanner Settings ........................................................................ 15-8
Email Application ..................................................................... 15-8
xii
T A B L E
O F
C O N T E N T S
File Attachments ....................................................................... 15-9
Conversion Options .................................................................. 15-9
Show QuickSend Menu ............................................................ 15-9
QuickSend List ....................................................................... 15-10
Send Scan to Word Processor ....................................................... 15-11
Scanner Settings ...................................................................... 15-11
Word Processor ....................................................................... 15-11
User Defined Button ...................................................................... 15-13
Scanner Settings ...................................................................... 15-13
Target Application ................................................................... 15-13
Copy / Two on One Copy .............................................................. 15-14
Scanner Settings ...................................................................... 15-14
Copy Settings .......................................................................... 15-14
Send a Fax ...................................................................................... 15-15
Scanner Settings ...................................................................... 15-15
FAX Settings ........................................................................... 15-16
16
Using Multi-Function Link® Pro Software .................................... 16-1
Introduction ..................................................................................... 16-1
Brother Resource Manager ....................................................... 16-1
MFC Remote Setup ......................................................................... 16-2
Multi-Function Link® Pro Main Menu .......................................... 16-3
Sending a Fax from Your PC .......................................................... 16-3
Sending a Quick Fax ................................................................. 16-3
Sending a Fax from the Main Menu ......................................... 16-4
Sending a Fax from a Windows® Application .......................... 16-4
Receiving Faxes into the PC ........................................................... 16-5
Checklist for the MFC ........................................................ 16-5
Checklist for Your PC ......................................................... 16-5
Viewing Received Faxes ........................................................... 16-6
17
Using ScanSoft™ PaperPort® for Brother/TextBridge® ................ 17-1
Using the Scan Keys ........................................................................ 17-1
Using the Control Panel Keys (For Windows® 95/98 and
Windows NT® 4.0 Only) ............................................................. 17-1
Scan Image ................................................................................ 17-1
Scan/OCR ................................................................................. 17-2
Scan to E-mail ........................................................................... 17-2
Using ScanSoft™ PaperPort® and TextBridge® ......................... 17-3
Viewing Items in ScanSoft™ PaperPort® ................................... 17-4
Organizing Your Items in Folders ............................................. 17-4
Links to Many Other Applications ............................................ 17-5
Using ScanSoft™ TextBridge® OCR (Converting Image
Text to Text You Can Edit) .................................................... 17-5
Importing Items from Other Applications ................................ 17-6
Exporting Items in Other Formats ............................................ 17-6
Scanning a Document ...................................................................... 17-6
TWAIN COMPLIANT ....................................................... 17-6
T A B L E
O F
C O N T E N T S
xiii
Accessing the Scanner .............................................................. 17-7
Scanning a Document into the PC ............................................ 17-7
Settings in the Scanner Window ............................................... 17-8
Resolution: .......................................................................... 17-8
Color Type: ......................................................................... 17-8
Size: .................................................................................... 17-9
Custom: ............................................................................... 17-9
Adjust: ................................................................................ 17-9
Paper: .................................................................................. 17-9
Video Capture: .................................................................... 17-9
PreScanning an Image ............................................................ 17-10
How to use PreScan to adjust an image: ........................... 17-10
Video Capture from the PC .......................................................... 17-12
Connecting Your Video Equipment ........................................ 17-12
To connect your video equipment: ................................... 17-12
Capturing An Image ................................................................ 17-12
To capture a frame as an image: ....................................... 17-13
18
Using Internet Faxing with NetCentric™ FaxStorm ................... 18-1
Internet Faxing (For Windows® 3.1 / 95/98 /NT® 4.0 Only) ......... 18-1
To Look for Software Updates at www.brother.com .......... 18-2
To Access the On-Line Documentation .............................. 18-2
Customer Support ............................................................... 18-2
19
Using Automatic E-Mail Printing .................................................. 19-1
For Windows® 95/98 Only ............................................................... 19-1
Main Features ........................................................................... 19-1
To Look for Software Updates at www.brother.com .......... 19-2
To Access the On-Line Documentation .............................. 19-2
20
Optional Accessories ........................................................................ 20-1
Additional Memory for Faxing/Printing ....................................... 20-1
For the Printer ..................................................................... 20-1
For the Fax .......................................................................... 20-1
Paper Cassette #2 (Option) ............................................................. 20-2
Network (LAN) Board .................................................................... 20-2
xiv
T A B L E
O F
C O N T E N T S
21
Important Information ................................................................... 21-1
Standard Telephone and FCC Notices
(For 120V Models Only) ............................................................. 21-1
These notices are in effect on models sold and
used in the United States only. .............................................. 21-1
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only) ......................... 21-2
ENERGY STAR® Compliance Statement ...................................... 21-2
Important—About the Interface Cable ..................................... 21-3
Industry Canada Compliance Statement (For Canada Only) .... 21-3
Laser Safety (For 110-120V Models Only) .............................. 21-3
FDA Regulations ................................................................ 21-3
Manufacturing Information ................................................ 21-3
Important Safety Instructions ............................................. 21-4
Compilation and Publication Notice ......................................... 21-6
Trademarks ............................................................................... 21-6
22
Troubleshooting and Routine Maintenance .................................. 22-1
Troubleshooting ............................................................................... 22-1
Brother fax-back system ........................................................... 22-1
Frequently Asked Questions (FAQs) ........................................ 22-1
Brother Bulletin Board .............................................................. 22-1
Error Messages ......................................................................... 22-1
Document Jams and Paper Jams ................................................... 22-4
Document Jam in the Top of the ADF Unit .............................. 22-4
Document Jam Inside the ADF Unit ......................................... 22-5
Printer Jam ................................................................................ 22-5
Paper is jammed in the Multi-purpose Paper Cassette ....... 22-6
Paper is jammed near the Drum Unit ................................. 22-6
Paper is jammed in the Fuser Unit ...................................... 22-6
If You Are Having Difficulty with Your MFC .......................... 22-7
Packing and Shipping the MFC ................................................... 22-14
Look the Scanner Lock ........................................................... 22-14
Routine Maintenance .................................................................... 22-17
Cleaning the Scanner .............................................................. 22-17
Cleaning the Printer ................................................................ 22-18
Cleaning the Drum Unit .......................................................... 22-19
Replacing the Toner Cartridge ................................................ 22-19
Toner Empty Indicator ...................................................... 22-20
How to Replace the Toner Cartridge ...................................... 22-20
Replacing the Drum Unit ........................................................ 22-22
Checking the Drum Life ......................................................... 22-24
For Customer Service .................................................................... 22-24
T A B L E
O F
C O N T E N T S
xv
23
Using the Brother MFC with a New Power Macintosh® G3
or iMac™ ...................................................................................... 23-1
Connecting Your USB Equipped Apple Macintosh G3 or iMac
with Mac OS 8.5/8.6 .................................................................... 23-1
Installing the Brother Printer and Scanner Drivers ..................... 23-1
Using Brother TWAIN Scanner Driver with Your Apple
Macintosh G3 or iMac ................................................................ 23-2
Importing Images ...................................................................... 23-2
Exporting Images in Other Formats .......................................... 23-2
Accessing the Scanner .............................................................. 23-3
Scanning a Document into Your Macintosh G3 or iMac .......... 23-3
Settings in the Scanner Window ............................................... 23-4
Image .................................................................................. 23-4
Scanning Area ..................................................................... 23-5
Business Card Size ............................................................. 23-5
Miscellaneous ..................................................................... 23-6
Contrast ............................................................................... 23-6
PreScanning an Image .............................................................. 23-7
Glossary ............................................................................................. G-1
Specifications ...................................................................................... S-1
Product Description ........................................................................... S-1
Fax Specifications .............................................................................. S-1
Printer Specifications ........................................................................ S-2
Parallel Interface Specifications ................................................. S-3
USB (Universal Serial Bus) Interface Specifications ................. S-4
Resident Fonts ............................................................................. S-4
Symbol Sets/Character Sets .................................................. S-4
Index .................................................................................................... I-1
Remote Retrieval Access Card ........................................................ R-1
xvi
T A B L E
O F
C O N T E N T S
1 Introduction
Using This Manual
Thank you for purchasing a Brother Multi-Function Center (MFC). This
MFC has been designed to be simple to use, with LCD screen prompts to
guide you through functions. However, you can use your MFC to its
fullest potential by taking a few minutes to read this manual.
Additionally, your MFC has a Help Key. Press
operational steps and functions.
Help
to print a list of basic
Finding Information
All chapter headings and subheadings are listed in the Table of Contents.
You will be able to find information about a specific feature or function by
checking the Index in the back of this manual. Also, throughout this
manual, you’ll see special symbols alerting you to important information,
cautions to avoid damaging the machine, and warnings to avoid hurting
yourself. Illustrations of some screen displays also help you choose the
correct key-presses.
Test Sheet Procedures (For USA Only)
After programming your Station ID, please fill out the TEST SHEET
included with your MFC and fax it to Brother’s Automated Fax Response
System as your first transmission. This will verify that your MFC is
properly installed. (See Setting Station ID, pages 4-2 to 4-3.)
When this document is received, a confirmation sheet will be sent
back to your MFC. In order to receive a response, be sure to set up
your Station ID.
USA
1-908-685-9283 (fax)
I N T R O D U C T I O N
1-1
MFC 9600 Control Panel Overview
1
2
3
4
5
6
7
8 10
11
12
14
9
1
2
3
One Touch Keys
These 16 keys give you instant
access to previously stored phone
numbers.
13
9 Programming Keys:
Function
Lets you access the function and
programing mode
Help
Whenever the Date and Time are
displayed on the LCD, you can press
this key to print a quick reference
Help List. The Help List shows how
to program functions, register
information and how to get basic
information.
(Left Arrow)
(Right Arrow)
Moves the LCD cursor through
text and options.
Broadcast
Use this key when you want to
broadcast the same fax to many
different locations (maximum of 182
locations at once).
Clear
Deletes entered data or backs up
one step in function procedure.
4 ▼ Shift
To access memory locations 17
through 32 in the One Touch keys
hold down the Shift key.
5
LCD (Liquid Crystal Display)
LCD displays messages to help you
set up and operate your MFC.
6
Toner Empty Indicator
Blinks when toner cartridge is low
and stays lit when toner is empty.
7 Resolution Indicator Lights
These LEDs show the resolution
mode you selected.
8
Resolution
Sets the resolution when you send a
fax.
1-2
I N T R O D U C T I O N
Set
Stores a function setting in the
MFC.
10
Scanner Function Keys:
Scan Image
Press this key to scan a color
picture into your graphics
application for viewing and
editing.
Scan/OCR
Press this key to start scanning a
text document. ScanSoft™
TextBridge ® will convert it to
editable text and display it in your
word processor application for
further editing.
Scan to E-mail
Press this key to start scanning a
an original into your E-mail
application, setting it up
automatically as an attachment.
11
Printer Function Keys:
On/OffLine
Use this key to turn the printer
online (ready to receive PC data) and
offline (not ready to receive PC data)
alternately. When the printer is
online, the LCD displays ONLINE.
FF/Cont
When the LCD shows REMAINED
DATA, you can turn the machine
OFFLINE and then press this key to
print the data that is in the memory.
Also, it clears operation and
machine errors.
Print Priority
When this key is pressed, all faxes
will be received into memory
without first printing. They can be
printed later.
Test/Reset
This key is used to print a test
page. When it is pressed together
with Shift, it clears the data from
the printer memory and cancels an
error status.
12 Dial Pad
Dials phone and fax numbers, and
can be used as a keyboard for
entering information into the MFC.
13
Copy Function Keys:
(Temporary Settings)
Enlarge/Reduce
Use this key to select an
enlargement or reduction ratio:
93%, 87%, 75%, 50%, 25%, 100%,
120%, 125%, 141%, 150%, 200%,
400%, AUTO, ZOOM. For more
choices, select ZOOM and use the
dial pad to type any percentage
between 25% and 400%. Select
AUTO to automatically fit the
original on the selected paper size.
Contrast
Lets you make a copy that is
lighter or darker than the original.
Option
You can sort multiple copies using
the ADF—OR—change the layout of
copies on the print media:
4in1 — Save paper by copying four
pages onto one page.
2in1 — Save paper or create a
booklet by copying two pages onto
one page.
Poster — This option copies a
different portion of the original on
each of nine sheets of print media.
Tape the sheets together to get a copy
that is nine times the size of the
original.
Document type
Lets you choose either AUTO, TEXT
or PHOTO.
Copy
Makes a copy.
14 Facsimile Keys:
Tel-index
Lets you look up numbers stored in
the dialing memory.
Speed Dial
Lets you dial stored phone numbers
by pressing a two-digit number.
Redial / Pause
Redials the last number that was
called. Also inserts a pause in
autodial numbers.
Hook
Lets you dial fax numbers.
Stop
Stops a fax, cancels an operation, or
exits from function mode.
Start
Starts an operation, such as sending a
fax.
I N T R O D U C T I O N
1-3
About Fax Machines
If you’re a first-time fax machine user, fax operation might seem a little
mysterious. Soon, you’ll recognize the unusual fax tones on your phone
line, and be able to send and receive faxes easily.
Fax Tones and Handshake
When someone is sending a fax, the MFC sends fax calling tones, (CNG
tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them
when you dial and press Start , and they continue for about 40 seconds after
dialing. During that time, the sending machine must begin the
“handshake” with the receiving machine. Each time you use automatic
procedures to send a fax, you are sending CNG tones over the phone line.
You’ll soon learn to listen for these soft beeps each time you answer a
phone on your fax line, so you will know if you are receiving a fax
message.
The receiving fax responds with fax receiving tones—loud, chirping
sounds. A receiving fax chirps for about 40 seconds over the phone line,
and the screen displays RECEIVING. If your MFC is set to the FAX
mode, it will answer every call automatically with fax receiving tones.
Even if the other party hangs up, your MFC continues to send the “chirps”
for about 40 seconds, and the screen continues to display RECEIVING.
The fax “handshake” is the time in which the sending machine’s CNG
tones and the receiving machines “chirps” overlap. This must be for at
least 2 to 4 seconds, so the fax machines can understand how each is
sending and receiving the fax. The handshake cannot begin until the call is
answered, and the CNG tones last for only about 40 seconds after the
number is dialed. Therefore, it’s important for the receiving machine to
answer the call in as few rings as possible.
When you have an external telephone answering device (TAD) on your fax
line, your TAD will determine the number of rings before the call is
answered. Pay special attention to the directions in the Assembly and
Connections chapter for connecting a TAD to your MFC.
ECM (Error Correction Mode)
ECM is a way for the machine to check the integrity of a fax transmission
while it is in progress. ECM transmissions are possible only between
machines that both have the ECM feature. If they do, you may send and
receive fax messages that are continuously checked for their integrity.
Sufficient memory must be available in your machine for this feature to
work.
1-4
I N T R O D U C T I O N
2 Assembly and Connections
Packing List
Make sure you have the following items:
Telephone
Line Cord
CD-ROM
Drum Unit Assembly
(With free Standard
Toner Cartridge – up
to 3,000 pages)
Power Cord
Bi-directional
Parallel Cable
Paper Cassette
StartCard
Owner’s Manual
Quick Reference Card
If an item is missing, call Brother Customer Service at 1-800-284-4329
(USA), 1-800-853-6660 (from within Canada) or 1-514-685-6464
(from within Montreal). See Ordering Accessories and Supplies on page
ii for the correct item numbers.
Whenever you transport the MFC, use the packing materials that came
with your MFC. If you do not pack the MFC correctly, you may void
your warranty.
A S S E M B LY A N D
C O N N E C T I O N S
2-1
Choosing a Location
Place your MFC on a flat stable surface, such as a desk. Select a place that
is free of vibration and shocks. Place the MFC near a telephone jack and a
standard, grounded power outlet. Choose a location where the temperature
remains between 50°F and 95°F (10°–35°C).
Avoid placing your MFC in a high-traffic area. Do not place near heaters,
air conditioners, water, chemicals, or refrigerators. Do not expose the
MFC to direct sunlight, excessive heat, moisture, or dust. Do not connect
your MFC to electrical outlets controlled by wall switches or automatic
timers. Disruption of power can wipe out information in the MFC’s
memory. Do not connect your MFC to electrical outlets on the same
circuit as large appliances or other equipment that might disrupt the power
supply. Avoid interference sources, such as speakers or the base units of
cordless phones.
NO !
NO !
NO !
WARNING
■
Use caution when installing or modifying telephone lines. Never touch
telephone wires or terminals that are not insulated unless the telephone
line has been disconnected at the wall jack. Never install telephone wiring
during a lightning storm. Never install a telephone jack in a wet location
unless the jack is specifically designed for a wet location.
■
Lightning and power surges can damage this product! We recommend that
you use a quality surge protection device on the AC power line and on the
telephone line, or unplug the lines during a lightning storm.
■
For PLUGGABLE EQUIPMENT, the socket-outlet should be installed
near the equipment and should be easily accessible.
■
To reduce the risk of shock or fire, use only a No. 26 AWG or larger
telecommunication line cord.
2-2
A S S E M B LY A N D
C O N N E C T I O N S
IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should
always be followed to reduce the risk of fire, electric shock and injury to
persons, including the following:
1 Do not use this product near appliances that use water, in a wet basement
or near a swimming pool.
2 Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
Release the Scanner Lock
Push the blue Scanner
Lock Lever up to
unlock the scanner.
This lever is located
on the rear left
underside of the
scanner cover.
Scanner Lock Lever
Lock
Unlock
Caution
If the message “CHECK SCAN LOCK” appears on the display, unlock the
scanner immediately and press Stop .
Caution
If the message “MACHINE ERROR AF” or “MACHINE ERROR AE”
appears on the display, do not attempt to operate the machine. Call
Customer Service for assistance. Customer Service phone numbers can be
found on page i of your Owner’s Manual.
A S S E M B LY A N D
C O N N E C T I O N S
2-3
Assembly
Installing the Drum Unit Assembly
(with Toner Cartridge)
1 Unpack the drum unit assembly,
including the toner cartridge, and
gently rock it from side to side
five or six times to distribute the
toner evenly inside the cartridge.
To prevent damage to the drum, do not expose it to light for
longer than a few minutes.
2 Open the front cover of the
machine.
3 Insert the drum unit assembly
into the machine.
4 Close the front cover.
2-4
A S S E M B LY A N D
C O N N E C T I O N S
Paper
Acceptable Paper
Paper Type
Paper Size
Multi-purpose
cut sheet
Paper Cassette #1:
Letter, Legal, A4, A5, ISO B5, Executive, A6,
2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)
Manual Feed Slot: cut sheet
Letter, Legal, A4, A5, B5 (JIS/ISO), Executive,
A6
2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)
COM-10, Monarch, C5, DL
envelopes
post cards
organizer
labels and
transparencies
We Recommend:
Cut sheet:
Labels:
Transparencies:
2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)
Day-Timer® J, K, L
2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)
2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)
Xerox 4200
Avery laser label or equivalent
3M CG3300 for laser printers or equivalent
Paper Capacity of Paper Cassette
Multi-purpose
Paper Cassette #1:
Front Output Bin:
Max. paper height is 1.06 inches (27 mm)
(use the guides) or approx. 250 sheets of
20 lb. (75 g/m2) Letter/A4 paper,
10 transparencies.
Approx. 150 sheets of 20 lb. (75 g/m2)
Letter/A4 paper
A S S E M B LY A N D
C O N N E C T I O N S
2-5
Paper Specification for the Cassette
Cut Sheet
Basis Weight:
17 to 28 lb.
(64 to 105 g/m2)
Caliper:
0.003 to 0.005 inches.
(0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Manual Feed Slot
Cut Sheet
Envelopes
Basis Weight:
17 to 42 lb.
(64 to 158 g/m2)
20 to 24 lb.
(75 to 90 g/m2)
Caliper:
0.003 to 0.008 inches. 0.003 to 0.005 inches.
(0.08 to 0.2 mm)
(0.084 to 0.14 mm)
Moisture Content:
4% to 6% by weight
4% to 6% by weight
Fax messages can be received on Letter, Legal and A4 size paper.
If you use legal or A4, change the Paper Size setting:
( Function , 1 , 2 , 6 .)
Loading Paper in Multi-purpose Paper Cassette
1 Pull the paper cassette completely out of the machine.
2-6
A S S E M B LY A N D
C O N N E C T I O N S
2 Slide the paper width and length adjusters to the position for the paper
size you are using.
3 Fan the paper well. Load paper
Maximum
Paper
Height
Guide
in the paper cassette. Press
down on the paper to flatten
it in all four corners, keeping
the paper level below the
guide. The cassette can
hold up to 250 sheets of
20 lb (75g/m 2) paper.
4 Slide the paper cassette into the machine until it locks into place.
Manual Feed Slot
Use the manual feed slot to print or copy on envelopes, labels,
transparencies, card stock or thicker paper:
The manual feed slot is above the multi-purpose paper cassette. Load
paper or envelopes one at a time. You do not have to remove paper from
the paper cassette.
Manual
Feed
Slot
A S S E M B LY A N D
C O N N E C T I O N S
2-7
Connecting the MFC
1 Connect the power cord.
2 Connect the telephone line cord.
Connect one end of the telephone line cord to the line jack on the MFC
and the other end to a modular wall jack.
Power Cord
Telephone
Line Cord
WARNING
■
The MFC must be grounded using a 3-prong plug.
■
Since the MFC is grounded through the power outlet, protect yourself
from potentially hazardous electrical conditions on the telephone line by
keeping the power to your MFC on when you connect it to a telephone
line. When you want to move your MFC, protect yourself by
disconnecting the telephone line first, and then the power cord.
■
Lightning and power surges can damage this product! We recommend that
you use a quality surge protection device on the AC power line as well as
on the telephone line, or unplug the lines during a lightning storm.
■
Do not touch the rollers at the paper exit.
2-8
A S S E M B LY A N D
C O N N E C T I O N S
Connections
Connecting an External Telephone
Although your MFC does not have a handset, you can connect a separate
telephone (or telephone answering device) directly to your MFC.
Connect the modular plug on the telephone’s line cord to the jack labeled
EXT. on the left side of the MFC.
Whenever this phone (or TAD) is in use, the screen displays
TELEPHONE. To disconnect the call on the external phone and switch to
the MFC, press Hook .
Connecting an External TAD
(Telephone Answering Device)
Sequence
You might choose to connect an answering system. When you have an
external TAD on the same telephone line as the MFC, the TAD answers
all calls. The machine “listens” for fax calling (CNG) tones. If it hears
them, the MFC takes over the call and receives the fax. If it doesn’t hear
CNG tones, the MFC lets the TAD continue playing your outgoing
message so your caller can leave you a voice message.
The TAD must answer within four rings (the recommended setting is two
rings). The MFC cannot hear CNG tones until the TAD has answered the
call, and with four rings there are only 8–10 seconds of CNG tones left for
the fax “handshake.” Make sure you carefully follow the instructions in
this manual for recording your outgoing message. We do not recommend
using the toll saver feature on your external answering machine if it
exceeds 4 rings.
Connections
The external TAD must be plugged into the left side of the MFC in the
jack labeled EXT. Your MFC cannot work properly if you plug the TAD
into a wall jack.
If You Subscribe to your Telephone Company’s Distinctive Ring Service:
You may connect an external TAD to a separate wall jack only if you
subscribe to your telephone company’s Distinctive Ring service, have
registered the distinctive ring pattern on your machine, use that number as
a fax number and set your MFC’s Answer mode to MANUAL.
If You Do NOT Subscribe to Distinctive Ring Service:
You must plug your TAD into the EXT. jack of your MFC. If your TAD is
plugged into a wall jack, both your MFC and the TAD will try to control
the phone line. (See illustration on page 2-10.)
A S S E M B LY A N D
C O N N E C T I O N S
2-9
Do not connect a TAD elsewhere on the same phone line.
1 Plug the telephone line cord from the wall jack into the left side of the
MFC, in the jack labeled LINE.
2 Plug the telephone line cord from your TAD into the left side of the
MFC, in the jack labeled EXT. (Make sure this cord is connected to the
TAD at the TAD’s telephone line jack, and not its telephone set jack.)
3 Set your external TAD to four rings or less. (The MFC’s Ring Delay
setting does not apply).
4 Record the outgoing message. (See below.)
5 Set the Answer mode to EXT. TEL/TAD (Function
1
,
2
,
1
, page 5-1).
Recording Outgoing Message (OGM)
Timing is important in recording this message. The message sets up the
ways to handle both manual and automatic fax reception.
1 Record 5 seconds of silence at the beginning of your message.
(This allows your MFC time to listen for the fax CNG tones of automatic
transmissions before they stop.)
2 Limit your speaking to 20 seconds. (See Easy Receive, page 5-2.)
3 End your 20-second message by giving your Fax Receive Code for people
sending manual faxes. For example: “After the beep, leave a message or
send a fax by pressing
5 1 and Start.”
We recommend beginning your OGM with an initial 5-second silence
because the MFC cannot hear fax tones over a resonant or loud voice. You
may try omitting this pause, but if your MFC has trouble receiving, then
you must rerecord the OGM to include it.
2 - 10
A S S E M B LY A N D
C O N N E C T I O N S
Special Line Considerations
Roll Over Phone Lines
A roll over phone system is a group of two or more separate telephone
lines that pass incoming calls to each other if they are busy. The calls are
usually passed down or “rolled over” to the next available phone line in a
preset order.
Your MFC can work in a roll over system as long as it is the last number in
the sequence, so the call cannot roll away. Do not put the MFC on any of
the other numbers; when the other lines are busy and a second fax call is
received, the fax call would be transferred to a line that does not have a
fax machine. Your MFC will work best on a dedicated line.
Two-Line Phone System
A two-line phone system is nothing more than two separate phone
numbers on the same wall outlet. The two phone numbers can be on
separate jacks (RJ11) or combined into one jack (RJ14). Your MFC must
be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size
and appearance and both may contain four wires (black, red, green,
yellow). To test the type of jack, plug in a two-line phone and see if it can
access both lines. If it can, you must separate the line for your MFC.
Converting Telephone Wall Outlets
There are three ways to convert to an RJ11 receptacle. The first two ways
may require assistance from the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an
RJ11 wall outlet installed and slave or jump one of the phone numbers
to it.
The third way is the easiest: Buy a triplex adapter. You can plug a triplex
adapter into an RJ14 outlet. It separates the wires into two separate RJ11
jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your MFC
is on Line 1, plug the MFC into L1 of the triplex adapter. If your MFC is
on Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter
RJ14
RJ11
RJ14
A S S E M B LY A N D
C O N N E C T I O N S
2 - 11
Installing MFC, External Two-Line TAD,
and Two-Line Telephone
When you are installing an external two-line telephone answering device
(TAD) and a two-line telephone, your MFC must be isolated on one line at
both the wall jack and at the TAD. The most common connection is to put
the MFC on Line 2, which is our assumption in the following steps. The
back of the two-line TAD must have two telephone jacks: one labeled L1
or L1/L2, and the other labeled L2. You will need at least three telephone
line cords, the one that came with your MFC and two for your external
two-line TAD. You will need a fourth line cord if you add a two-line
telephone.
1 Place the two-line TAD and the two-line telephone next to your MFC.
2 Plug one end of the telephone line cord for your MFC into the L2 jack of
the triplex adapter. Plug the other end into the LINE jack on the left side
of the MFC.
3 Plug one end of the first telephone line cord for your TAD into the L1 jack
of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the
two-line TAD.
4 Plug one end of the second telephone line cord for your TAD into the L2
jack of the two-line TAD. Plug the other end into the EXT. jack on the left
side of the MFC.
Triplex Adapter
Two Line Phone
Two Line
External TAD
MFC
You can keep two-line telephones on other wall outlets as always. There
are two ways to add a two-line telephone to the MFC’s wall outlet. You
can plug the telephone line cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone
into the TEL jack of the two-line TAD.
2 - 12
A S S E M B LY A N D
C O N N E C T I O N S
Multi-Line Connections (PBX)
Most offices use a central telephone system. While it is often relatively
simple to connect the MFC to a key system or a PBX (Private Branch
Exchange), we suggest that you contact the company that installed your
telephone system and ask them to connect the MFC for you. It is advisable
to have a separate line for the MFC. You can then leave the MFC in FAX
mode to receive faxes any time of day or night.
If the MFC is to be connected to a multi-line system, ask your installer to
connect the unit to the last line on the system. This prevents the unit from
being activated each time a telephone call is received.
As with all fax units, this MFC must be connected to a two wire system.
If your line has more than two wires, proper connection of the MFC
cannot be made.
If you are installing the MFC to work with a PBX:
1 It is not guaranteed that the unit will operate correctly under all
circumstances with a PBX. Any cases of difficulty should be reported first
to the company that handles your PBX.
2 If all incoming calls will be answered by a switchboard operator, it is
recommended that the Answer mode be set to MANUAL. All incoming
calls should initially be regarded as telephone calls.
3 The MFC may be used with either pulse or tone dialing telephone service.
Custom Features on a Single Line
To learn how custom features may affect your faxing operations, please
see the Troubleshooting and Routine Maintenance chapter, page 22-1.
A S S E M B LY A N D
C O N N E C T I O N S
2 - 13
2 - 14
A S S E M B LY A N D
C O N N E C T I O N S
3 On-Screen Programming
User-Friendly Programming
We have designed your Multi-Function Center with on-screen
programming and a Help key. User-friendly programming helps you take
full advantage of all the functions your MFC has to offer.
Since your programming is done on the LCD, we created step-by-step
on-screen prompts to help you program your MFC. All you need to do is
follow the prompts as they guide you through the function menu
selections and programming options and settings.
Function Mode
You can access the Function Mode by pressing
Function .
The screen displays
1.FAX
2.PRINTER
3.VIDEO
Then press 1 for Fax Functions—OR—press
—OR—press 3 for Video Functions.
2
for Printer Functions
When you enter Function Mode, your MFC scrolls a list of main menu
options from which you can choose. These menu options appear one after
the other on the display. Select a menu by pressing Set when the option
appears on the LCD. The LCD will scroll the options within that menu.
You can scroll more quickly through options by pressing . Use
to
scroll backward if you passed your choice or to see options in the opposite
order. When the screen displays your selection, press Set .
When you finish a function, the screen displays ACCEPTED.
If you want to exit the Function Mode, press
O N - S C R E E N
Stop .
P R O G R A M M I N G
3-1
Function Selection Table
You can probably perform most of these programming settings without the
Owner’s Manuals. To help you understand the function selections, options
and settings that are found in the MFC programs, use the Function
Selection Table below.
1. Fax Functions
1. INITIAL SETUP
Function
Description
Factory Set
Page
1. TONE/PULSE
Selects dialing mode.
2. DATE/TIME
Enter date and time for
LCD display and heading
on transmissions.
TONE
4-1
—
4-1
3. STATION ID
Program name, fax
number and telephone
number to appear on
each transmitted page.
—
4-2
4. BEEPER
Adjust volume level
of beeper.
LOW
4-3
5. SLEEP MODE
Conserve power
00 MIN
4-4
6. DELAYED TIMER
Sets the time of day for
delayed faxes. You can
accept it or enter another
time when you scan each
fax into memory in
“Delayed Fax”
00:00
4-5
7. SPEAKER VOLUME
Adjust speaker volume.
LOW
4-4
8. RING VOLUME
Adjust volume of ringer.
LOW
4-4
9. AUTO DAYLIGHT
Changes for Daylight
Savings Time automatically.
OFF
3-2
O N - S C R E E N
P R O G R A M M I N G
4-5
1. Fax Functions (continued)
2. SETUP RECEIVE
Function
Description
Factory Set
Page
1. ANSWER MODE
Choose the mode that best
suits your needs: FAX,
EXT. TEL/TAD, MANUAL.
FAX
5-1
2. RING DELAY
Number of rings before
MFC answers.
RING DELAY: 04
5-2
3. EASY RECEIVE
Receive fax messages
without pressing the
Start key.
ON
5-2
4. REMOTE CODE
Enter code to activate the
MFC from a remote
location.
ON ( 51)
5-5
5. REDUCTION
6. PAPER
Reduces size of image.
AUTO
5-3
Selects size of paper for
receiving faxes.
LETTER
5-3
7. PRINT DENSITY
Prints faxes darker or
lighter.
—
5-4
8. POLLING RX
Sets up your MFC to poll
another fax machine.
OFF
5-6
9. TONER SAVE
Increases life of toner
cartridge.
OFF
5-4
0. MF LINK
Turn on if PC is connected
to MFC for PC receiving of
fax messages.
ON
12-15
O N - S C R E E N
P R O G R A M M I N G
3-3
1. Fax Functions (continued)
3. SETUP SEND
Function
Description
Factory Set
Page
1. COVERPG SETUP
Automatically sends a
cover page you program.
OFF
6-7–6-9
2. COVERPAGE MSG
Program customized
message for fax cover page.
—
6-8
3. CONTRAST
Change lightness or
darkness of a fax you are
sending.
AUTO
6-4
4. RESOLUTION
Allows you to change
resolutions page by page.
STANDARD
6-11
5. OVERSEAS MODE
Adjusts for sometimes
difficult overseas
transmissions.
OFF
6-10
6. DELAYED FAX
Send documents later.
—
6-10
7. POLLED TX
Sets up your MFC with a
document to be retrieved
by another fax machine.
OFF
6-12
8. REAL TIME TX
When memory is full, you
can send faxes in real time.
OFF
6-6
9. BATCH TX
Sends all delayed faxes that
are to the same fax number
and at the same time as one
transmission.
OFF
6-11
Factory Set
Page
4. REMAINING JOBS
Function
Description
Check which jobs are in
memory or cancel a
delayed fax or polling job.
5-7,
6-6–6-7
5. SET AUTO DIAL
Function
Description
Factory Set
Page
1. ONE-TOUCH DIAL
Dial numbers stored in
memory by pressing only
one key.
—
7-1
2. SPEED-DIAL
Dial numbers stored in
memory by pressing only
three keys.
—
7-2
3. SETUP GROUPS
Set up a Group number for
broadcasting.
—
7-3
3-4
O N - S C R E E N
P R O G R A M M I N G
1. Fax Functions (continued)
6. PRINT REPORTS
Function
Description
Factory Set
OFF
9-2
2. ACT. REPORT
Print lists and reports
INTERVAL: OFF
9-2
3. ALL DIAL
of activity.
—
9-1
4. TEL. INDEX
(Details in Chapter 9)
—
9-1
5. USER SETTINGS
—
9-1
6. MEMORY STATUS
—
9-1
Factory Set
Page
1. XMIT REPORT
Page
7. REMOTE FAX OPT
Function
Description
1. FAX FWD/PAGING
Set MFC to forward a
fax –OR– to call your pager.
OFF
8-1
2. FAX STORAGE
Store incoming fax in
memory for remote
retrieval.
OFF
8-2
3. REMOTE ACCESS
Set code for retrieving
faxes.
159
8-3
4. PRINT FAX
Print incoming faxes
stored in the memory.
—
5-5
Factory Set
Page
OFF
5-8
0. MISCELLANEOUS
Function
Description
1. DISTINCTIVE
Use with phone company’s
Distinctive Ring service
to register the ring pattern
with the MFC.
2. CALLER ID
View or print a list of the
last 30 Caller IDs stored
in memory.
—
5-9
3. DRUM LIFE
You can check the
percentage of drum life that
remains available.
—
22-24
4. CASSETTE #2
Turn CASSETTE #2 ON if
you purchased the optional
Cassette #2.
OFF
5-2
O N - S C R E E N
P R O G R A M M I N G
3-5
2. Printer Functions
1. PRINT OPTIONS
Function
Description
Factory Set
Page
1. INTERNAL FONT
You can print resident fonts
to check and confirm font
types.
—
14-8
2. CONFIGURATION
Printer settings and status
are listed here.
—
14-8
Factory Set
Page
2. RESET PRINTER
Function
Description
1. FACTORY SET
You can restore the printer
back to the factory default
settings.
—
14-8
2. HEX DUMP MODE
If you set HEX DUMP
MODE,all the PC data is
printed in hexadecimal.
—
14-8
Factory Set
Page
3. Video Functions
Function
Description
1. QUALITY
Select Normal or High
print.
HIGH
11-3
2. VIDEO TYPE
Select Moving or Still
video signal.
MOVING
11-4
3. PRINT SIZE
Select the size you want the
captured frame to print.
5.75"x4.25"
11-4
<4. LAN MENU FUNCTIONS>
This option appears only if the Network (LAN) Board accessory has been
installed. For details see the manual that is included with the accessory.
3-6
O N - S C R E E N
P R O G R A M M I N G
4 Initial Setup
Getting Started
Setting Dialing Mode (Tone/Pulse)
Your MFC comes set to accommodate tone (multi-frequency) dialing
service. If you have pulse (rotary) dialing service, you need to change the
dialing mode.
1 Press
Function , 1
,
1
,
1
.
2 Use
or
to select TONE or PULSE
dialing mode and press Set .
3 Press
Stop
DIALING:TONE?
SELECT
& SET
DIALING:PULSE?
SELECT
& SET
to exit.
Setting Date and Time
Your MFC displays the date and time, and prints it on every fax you send.
In the event of a power failure, you may have to reset the date and time.
All other settings remain unaffected.
1 Press
Function , 1
,
1
,
2
.
2 Enter the last two digits of the year and
press Set .
For example, enter 00 for the year 2000.
3 Enter two digits for the month and
press Set .
For example, enter 09 for September,
or 10 for October.
4 Enter two digits for the day and
press Set .
For example, 06
5 Enter the time in 24-hour format and
press Set .
For example, enter 15:25 for 3:25 PM.
YEAR:XX
ENTER & SET
MONTH:XX
ENTER & SET
DAY:XX
ENTER & SET
TIME:XX:XX
ENTER & SET
6 Press
Stop .
The screen now displays the date and time you set, and displays it
whenever the MFC is standing by.
I N I T I A L
S E T U P
4-1
Setting Station ID
You can store your name, fax number, and telephone number to be printed on
all fax pages you send. (See Composing Electronic Cover Page, page 6-7.)
1 Press
Function , 1
,
1
,
3
.
2 Enter your fax number (up to 20 digits)
and press Set .
(You must enter a fax number to proceed.)
3 Enter your telephone number (up to 20
digits)and press Set . If your telephone
number and fax number are the same,
enter the same number again.
(This number appears on Cover pages.)
4 Press Set .
5 Use the dial pad to enter your name
or your company name (up to 20
characters) and press Set .
(See Entering Text, below.)
6 Press
FAX:
ENTER & SET
TEL:
ENTER & SET
NAME:
ENTER & SET
Stop .
The screen returns to the date and time.
If your Station ID has already been programmed, the screen prompts “1”
to make a change, or “2” to exit without changing.
Entering Text
When you are setting certain functions, such as the Station ID, you may need
to enter text into the MFC. Most number keys have three or four letters
printed above them. The keys for 0, #, and don’t have printed letters
because they are used for special characters.
By pressing the appropriate number key the correct number of times, you can
access the character you want.
Key
once
twice
2
A
D
G
J
M
P
T
W
B
E
H
K
N
Q
U
X
3
4
5
6
7
8
9
4-2
I N I T I A L
S E T U P
three times
C
F
I
L
O
R
V
Y
four times
S
Z
Inserting spaces
If you want to enter a blank space, press
twice.
Making corrections
If you entered a letter incorrectly and want to change it, press
to move
the cursor after the last correct letter. Then press Clear ; all letters above and
to the right of the cursor are deleted. Re-enter the correct text and/or
digits. You can also back up and type over incorrect letters.
Repeating letters
If you need to enter a character assigned to the same key as the previous
character, press
to move the cursor to the right.
Special characters and symbols
Press
for
(space) ! “ # $ % & ’ ( )
Press # for
:;<=>?@[]^_
Press Ø for
ÉÀÈÊÎÇËÖ0
+,-./
NOTICE
The Telephone Consumer Protection Act of 1991 makes it unlawful
for any person to use a computer or electronic device to send any
message via a telephone MFC unless such messages clearly contain,
in a margin at the top or bottom of each transmitted page, or on the
first page of the transmission, the date and time it is sent and an
identification of the business or other entity or other individual
sending the message and the telephone number of the sending
machines or such business, other entity, or individual.
In order to program this information into your MFC, you should
complete the steps described on pages 4-1 and 4-2.
Setting Beeper Volume
You can set the beeper to LOW, HIGH or OFF. The default setting is
LOW. When the beeper is set to LOW or HIGH, the MFC beeps every
time you press a key or make an error, and at the end of fax sending or
receiving.
1 Press
Function , 1
2 Press
or
3 Press
Stop
,
1
,
4
.
to select your setting and press
Set .
to exit.
I N I T I A L
S E T U P
4-3
Speaker Volume
You can set the volume of the MFC speaker.
1 Press
Function , 1
,
1
,
7
.
2 Press
or
to select your volume setting (OFF, LOW, MED, or HIGH)
and press Set .
3 Press
Stop
to exit.
In the OFF setting the speaker defaults to LOW when you press
Hook .
Ring Volume
You can set the volume of the ring or turn it off.
1 Press
Function , 1
2 Press
or
3 Press
Stop
,
1
,
8
.
to select OFF, LOW, MED, or HIGH and press
Set .
to exit.
Memory Storage
In the event of a power failure, all settings in the functions are stored
permanently: INITIAL SETUP, SETUP RECEIVE, SET AUTO DIAL,
REMOTE FAX OPT plus the COVERPG SETUP and COVERPAGE MSG
(from SETUP SEND). You may have to reset the date and time.
Sleep Mode
Setting the Sleep Mode reduces power consumption while the machine is
idle. You can choose how long the machine is idle (from 00 to 99
minutes) before it drops into sleep mode. The timer automatically resets
when the machine receives a fax or PC data, or makes a copy. The default
setting is 0 minutes.
1 Press
Function , 1
, 1 ,
5
.
2 Use the Dial pad to enter the amount of time the machine is idle before it
drops into sleep mode (00 to 99 minutes) and press
3 Press
Stop
Set .
to exit.
If you make copies frequently, make the idle time long enough so you
won’t always be waiting for the machine to warm up.
4-4
I N I T I A L
S E T U P
Delayed Timer
You can set up the time of day that delayed faxes will be sent. This time
will be displayed for acceptance or override when you scan faxes into
memory in Delayed Fax, page 6-10.
1 Press
Function , 1
,
1
,
6
.
2 Enter the time (in 24-hour format) that
you want delayed faxes to be sent and
press Set .
3 Press
Stop
SET TIME:12:34
ENTER & SET
SET TIME:17:00
ENTER & SET
to exit.
Turning On Automatic Daylight Savings Time
You can set the machine to change automatically for Daylight Savings
Time by resetting itself forward one hour in the Spring and backward one
hour in the Fall.
1 Press
Function , 1
, 1 ,
9
.
9.AUTO DAYLIGHT
2 Press
or
to select ON (or OFF)
and press Set .
3 Press
Stop
to exit.
I N I T I A L
S E T U P
4-5
4-6
I N I T I A L
S E T U P
5 Setup Receive
Basic Receiving Operations
Mode
How it works
When to use it
Page
MANUAL
You control the phone line
and must answer every call
yourself.
Use this mode when you
are using a computer
modem on the same line
or if you are using the
Distinctive Ring subscriber
service.
5-8
FAX
The MFC automatically
answers every call as a fax.
For dedicated fax line.
You cannot receive a
voice call but you can
call out from an
external or extension
telephone.
1-4
EXT.TEL/TAD
If an external telephone is
Use this mode if you
connected to the EXT.
receive very few faxes.
jack you control the phone line
and must answer every call
yourself.
2-10
2-11
If an external TAD (telephone Use this mode if you have
answering device) is connected an answering machine on
to the EXT. jack, the TAD
your phone line.
automatically answers every
call. Voice messages are
Stored in external TAD. Fax
messages are printed.
Setting or Changing the Answer Mode
1 Press
Function , 1
,
2
,
1
.
1.ANSWER MODE
2 Press
or
to select MANUAL,
EXTERNAL TEL/TAD or FAX
mode and press Set .
FAX?
EXT.TEL/TAD?
MANUAL?
3 Press
Stop
to exit.
S E T U P
R E C E I V E
5-1
Setting Ring Delay
The Ring Delay setting determines the number of times the MFC rings
before it answers.
1 Press
Function , 1
,
2
,
2
.
2 Press
or
to select how many times the line rings before the MFC
answers (00–04) and press Set . If you select 00, the line doesn’t ring at all.
3 Press
to exit.
Stop
Easy Receive
When you use this feature, you don’t have to press Start when you answer a
fax call. Selecting ON allows the MFC to receive fax calls automatically,
even if you lift the handset of an extension or external phone. When you
see RECEIVING on the fax screen or when you hear “chirps” through the
handset of an extension phone connected to another wall jack, just replace
the handset, and your MFC does the rest. Selecting OFF means you’ll
have to activate the MFC yourself, by pressing Hook , then Start to receive.
(See Manual Transmission, page 6-5.)—OR—by pressing
5 1 if you are not at your MFC. (See Operation from Extension
Telephones, page 5-5.)
If Easy Receive is OFF and an original is in the ADF, press
then 2 to activate the MFC.
Hook ,
then
Start ,
If you’ve set the feature to ON, but your MFC doesn’t automatically
connect a fax call when you lift an external or extension phone handset,
5 1 .
press the Fax Receive code
If you send faxes from a computer on the same phone line and the MFC
intercepts them, set Easy Receive to OFF.
1 Press
2 Use
3 Press
Function , 1
or
Stop
,
2
,
3
.
to select ON or OFF and press
Set .
to exit.
Turning on Cassette #2
When CASSETTE #2 is set to ON, you can set paper size, reduction
setting and the cassette usage. (See Printing a Reduced Incoming
Document, page 5-3 and Setting Paper Size, page 5-3.)
1 Press
Function , 1
2 Press
or
3 Press
5-2
Stop
,
0
,
4
.
to select ON (or OFF) and press
to exit.
S E T U P
R E C E I V E
Set .
Printing a Reduced Incoming Document
You can always reduce the size of an incoming fax to a fixed percentage.
If you choose AUTO, your MFC chooses the level of reduction for you.
If you purchased and attached the optional Cassette #2 you can select the
reduction ratio for each cassette.
1 Press
Function , 1
,
2
,
5
.
2 If you have the optional Cassette #2 press
#1 or CASSETTE #2 and press
or
3 Use
or
to select the reduction ratio you
want (AUTO, 100%, 93%, 87% or 75%)
and press Set . Choose 100% if you don’t
want a reduction.
4 Press
Stop
to select CASSETTE
Set .
5.REDUCTION
to exit.
Recommended Reductions
If your paper is letter size (8.5" x 11"), and the incoming fax is
letter size, select 93%
A4, select 87%
legal size, select 75%
If your paper is legal size (8.5" x 14"), and the incoming fax is
letter size, select 100%
A4, select 100%
legal size, select 93%
Setting Paper Size
You can use three sizes of paper for printing your faxes — letter, legal,
and A4. When you change the paper in the MFC, you must change the
setting for paper size, so your MFC will know how to fit the incoming
faxes on the paper. You can also select a reduction ratio.
If you purchased and attached the optional Cassette #2 you can select the
paper size for each cassette.
1 Press
Function , 1
,
2
,
6
.
2 If you have the optional Cassette #2
press
or
to select CASSETTE #1
or CASSETTE #2 and press Set .
CASSETTE #2
SELECT <- -> & SET
S E T U P
R E C E I V E
5-3
3 Use
or
to select LETTER, LEGAL
or A4 and press Set .
4 Press
1 if you need to change the
reduction setting—OR—Press 2 and
go to Step 6.
6.PAPER
CHANGE REDUCTION
1.YES 2.NO
5 Use or to select AUTO, 100%, 93%, 87% or 75% and press
6 Press Stop to exit.
Set .
Setting Cassette Usage
The default setting of AUTO allows your machine to choose Cassette #2 if
paper is out in Cassette #1 or if incoming faxes will fit best on the paper in
Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY if you
want to keep special paper in the other cassette and control when it is
used.
1 Press
Function , 1
2 Press
or
,
2
,
6
.
to select CASSETTE USAGE and press
Set .
3 Press
or
to select AUTO, CASSETTE#1 ONLY or CASSETTE#2
ONLY and press Set .
4 Press
Stop
to exit.
Setting the Print Density
You can adjust print density, making your printed documents darker or
lighter.
1 Press
Function , 1
2 Press
3 Press
,
2
,
7
.
to make print lighter, or
Stop
to make print darker.
to exit.
Toner Save
You can conserve toner using this feature. When you set Toner Save to
ON, print appears somewhat lighter. The default setting is OFF.
1 Press
Function , 1
2 Press
or
3 Press
5-4
Stop
,
2
,
9
.
to turn ON (or OFF) and press
to exit.
S E T U P
R E C E I V E
Set .
Advanced Receiving Operations
Operation from Extension Telephones
If you answer a fax call on an extension phone (or on an external phone in
the EXT. jack), you can make your MFC take over by using the Fax
5 1 , the MFC
Receive Code. When you press the Fax Receive Code
starts to receive a fax. (See Easy Receive, page 5-2.)
If you answer a call at an extension or external phone, and no one is on the
line, assume you’re receiving a fax. At an extension phone, press
5 1 , wait for fax receiving tones (chirps), then hang up. At an
5 1 and wait for the phone to be disconnected
external phone, press
(the screen displays RECEIVING) before you hang up. (Your caller will
have to press Start to send the fax.)
Changing the Fax Receive Code
The preset Fax Receive Code (
telephone systems.
5
1
) may not work with some
If you are always disconnected when accessing your external TAD
5 1 to
remotely, try changing the Fax Receive Code from
1 Press
Function , 1
,
2
,
4
.
.
2 Press
or
to select ON (or OFF)
and press Set .
REMOTE ACT.:ON?
SELECT
& SET
3 If you want to, enter a new Fax Receive
FAX RECEIVE: * 51
ENTER & SET
Code and press
4 Press
Stop
Set .
to exit.
Printing a Fax in Memory
If you have Fax Storage ON for remote retrieval, you can still print a
fax from memory when you are at your MFC. (See Setting Fax Storage,
page 8-2.)
1 Press
Function , 1
2 Press
Start .
,
7
,
4
.
3 After printing is finished, press
Stop
to exit.
S E T U P
R E C E I V E
5-5
Polling
Polling is the process of retrieving faxes from another fax machine. You
can use your MFC to “poll” other machines, or you can have someone poll
your MFC.
All parties involved in polling must set up their fax machines to
accommodate polling. When someone polls your MFC to receive a fax,
they pay for the call; if you poll someone’s fax machine to receive a fax,
you pay for the call.
Some fax machines do not respond to the polling function.
Setting Up Polling Receive
Polling Receive is when you call another fax machine to receive a fax
from it.
1 Press
Function , 1
,
2
,
8
.
2 Press
or
to choose ON
and press Set .
3 Enter the fax number you’re polling.
POLLING RX:OFF?
SELECT <- -> & SET
ENTER FAX NO.
PRESS START KEY
4 Press
Start .
The screen displays DIALING.
Setting Up Sequential Polling Receive
Your MFC can request documents from several fax units in a single
operation. Afterward, a Sequential Polling Report will be printed.
1 Press
Function , 1
,
2
,
8
.
2 Press
or
to select Polling ON
and press Set .
3 Specify the destination fax machines
you wish to poll, using One Touch,
Speed Dial, Groups or the dial pad.
You must press Broadcast between each
location.
4 Press
Start .
S E T U P
ENTER FAX NO.
PRESS START KEY
ACCEPTED
ONLINE
Your MFC will poll each number or group
member in turn for a document.
5-6
POLLING RX:ON?
SELECT <- -> & SET
R E C E I V E
DIALING
ONLINE
Canceling a Scheduled Job
You can cancel tasks you’ve scheduled, such as Delayed Fax or Polling
Transmit. (See Checking Job Status, page 6-6.)
1 Press
Function , 1 , 4 .
Jobs waiting to be sent from memory
appear on the display. If there are no
jobs, the screen displays NO JOB
WAITING.
4.REMAINING JOBS
2 If you have more than two jobs waiting, press
you want to cancel and press
or
to select the job
Set .
3 Press
1 to cancel—OR—Press 2 to exit without canceling.
To cancel another job, return to Step 2.
4 Press
Stop
to exit.
Telephone Services
Distinctive Ring
This feature lets you use the Distinctive Ring subscriber service offered by
some telephone companies, which allows you to have several telephone
numbers on one phone line. Each phone number has its own Distinctive
Ring pattern, so you’ll know which phone number is ringing. This is one
way you can have a separate phone number for your MFC.
Your MFC has a Distinctive Ring function, allowing you to dedicate one
phone number just for receiving faxes. You’ll need to follow the directions
below to “register” the new Distinctive Ring pattern, that was assigned by
the Telephone Company, so your MFC can recognize its incoming calls.
You can change or cancel the Distinctive Ring pattern at any time. You can
switch it off temporarily, then turn it back on. When you get a new fax
number, be sure you reset this function.
You can register only one Distinctive Ring pattern with the MFC. Some
ring patterns cannot be registered.
■
The MFC will answer only calls to its registered number.
■
You will not hear the first two rings of all incoming calls on the MFC.
■
To have your external TAD answer only the main number, the MFC must
be in MANUAL Mode.
■
In FAX mode, the MFC will answer all numbers on the phone line.
S E T U P
R E C E I V E
5-7
Registering your Distinctive Ring Pattern
If you are not sure which ring pattern you have, call your telephone
company. Then assign that pattern in the steps below.
1 Set the machine to MANUAL mode.
2 Press
Function , 1 , 0 , 1 .
The screen displays the current setting of this feature.
3 Press
4 Press
or
Set
to select the SET Mode.
when the screen displays DISTINCTIVE:SET?
5 Press
or
to select the prestored ring pattern you want to assign and
press Set . (You will hear each pattern as you scroll through the four
patterns. Be sure to choose the pattern assigned by the Telephone
Company.)
Ring
Pattern
6 Press
Stop
Rings
1
long - long
2
short - long - short
3
short - short - long
4
very long (normal pattern)
to exit.
Once you’ve registered the Distinctive Ring pattern in your machine, you
can turn this feature on or off. To change the setting, follow Steps 1 to 5
above, selecting ON (or OFF).
5-8
S E T U P
R E C E I V E
Caller ID
The Caller ID feature lets you use the Caller ID subscriber service offered
by many local phone companies. Subscriber services send the name or
telephone number of your caller as the line rings.
When a call comes in, after a few rings, the MFC displays the telephone
number of your caller (or name, if available). Once the call is answered,
the Caller ID information disappears from the screen, but the call
information remains stored in the Caller ID memory.
■
You will see the first 16 characters of the number or name.
■
OUT OF AREA display means call originates outside your Caller ID
service area.
■
PRIVATE CALL display means the caller has intentionally blocked
transmission of information.
If both the name and number are received, the screen displays only the
name. You can print a list of received Caller ID information.
Caller ID service varies with different carriers. Call your local phone
company to determine the kind of service available in your area.
Viewing Caller ID List
Caller ID memory stores information for up to thirty calls; when the
thirty-first call comes in, the first call is erased. You can scroll through
Caller ID information to review those calls made to your MFC.
1 Press
Function , 1
,
0
,
2
.
2 Press
or
to select DISPLAY #? and press Set .
If the name was not received, it will not be displayed.
3 Press
or
to scroll through the Caller ID memory to select the
Caller ID you want to view and press Set .
The next screen shows the caller’s telephone number, date and time of the
call.
4 Press
or
to return to the Caller ID listing—OR—Press
Stop
to exit.
Printing Caller ID List
1 Press
Function , 1
2 Press
or
3 Press
,
0
,
2
.
to select PRINT REPORT? and press
Set .
Start .
S E T U P
R E C E I V E
5-9
Clearing a Caller ID Stored in Memory
For effective use of the memory, we recommend that you clear the
Caller ID information from memory, by pressing Clear when the display
shows the number or name.
5 - 10
S E T U P
R E C E I V E
6 Setup Send
Before You Begin
You can send a fax from the ADF (Automatic Document Feeder) or from
the scanner glass.
Sending Faxes Using Multiple Settings
When you send a fax you can choose any combination of the available
settings: add a cover page and select a comment; set the contrast or
resolution; send using overseas mode, or delayed fax timer, polling
transmission or real time transmission. After each function is accepted, the
display will ask if you want to enter other settings:
ACCEPTED
OTHER SETTINGS?
1.YES 2.NO
Press 1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings, and go to the next step.
Faxing from the ADF (Automatic Document Feeder)
The ADF can hold up to 50 pages, feeding each one individually through
the MFC. Use standard (20 lb/75g/m2) paper when using the ADF. Always
fan the pages well before placing them in the feeder.
Temperature:
Humidity:
Paper:
68°F – 86°F (20°C – 30°C)
50% – 70%
Xerox 4200 (20LB/LTR),
Xerox 4024 (24LB/LTR),
DO NOT use curled, wrinkled, folded, ripped paper, or paper with staples,
paper clips, paste or tape attached. DO NOT use cardboard, newspaper, or
fabric. (To fax this kind of document, see Faxing from the Scanner Glass,
page 6-3.)
■
Make sure documents written with ink are completely dry.
S E T U P
S E N D
6-1
■
Originals to be faxed
must be from 5.8 to 8.5
inches wide, and 5 to 14
inches long.
1 Insert originals face up,
top edge first.
2 Adjust the paper guides
to fit the width of your
original.
Originals are
Face Up
in the ADF
Document
Stopper
3 Stagger the pages. Then place them in the ADF, until you feel the first
page lightly touch the feed roller.
4 Pull up the document stopper.
6-2
S E T U P
S E N D
Faxing from the Scanner Glass
You can use the scanner glass to fax one page at a time or pages of a book.
Originals can be letter or A4 size (8.5 inches to 11.7 inches).
To use the scanner glass, the ADF must be empty.
Originals are
Face Down
on the Scanner
Glass
1 Lift the document cover.
2 Using the document guidelines on the left, center the original face down
on the scanner glass.
3 Close the document cover.
If the original is a book or is thick, do not slam the cover or press on it.
4 Dial the fax number, then press
Start .
The MFC starts scanning the first page.
5 To send a single page, go to Step 7—OR—
To send multiple pages, go to
Step 6.
MEMORY #01 100%
SET:NEXT PAGE
START:TO DIAL
6 Place the next page on the scanner
glass and press Set . The MFC starts scanning. (Repeat Step 6 for each
additional page.)
7 Press
Start
to begin dialing.
Press Stop to cancel. If the origianl was scanned into memory, press 1 to
CLEAR it—OR— 2 to EXIT.
If memory is full, and you are faxing a single page, it will be sent in real
time.
You cannot fax from the scanner glass when the MFC is sending,
receiving or printing a fax.
S E T U P
S E N D
6-3
Resolution
■
Press Resolution before you send the fax
to select the resolution for the original
you are sending. (See Multiple Resolution
Transmission, page 6-11.)
Standard—Suitable for most typed originals. (Fine and S. Fine lights
are off.)
Fine—Good for small print; transmits slower than standard resolution.
(Only the Fine light is on.)
Super Fine—Good for small print or artwork; transmits slower than
fine resolution. (Only the S. Fine light is on.)
Photo—Good for originals with varying shades of gray; slowest
transmission time. (Both Fine and S. Fine lights are on.)
Contrast
If your document is very light or very dark, you can set the contrast
accordingly. Use S.LIGHT to send a very light originals. Use S.DARK to
send a very dark original.
1 Insert the original in the ADF or on the scanner glass.
2 Press
3 Use
Function , 1
or
,
3
,
3
.
to select AUTO, S.LIGHT or S.DARK and press
Set .
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings, and go to Step 5.
5 Enter a fax number and press
Start
to send a fax.
Automatic Transmission
This is the easiest way to send a fax. IMPORTANT: Do not press
Hook .
1 Insert the original in the ADF or on the scanner glass.
2 Enter the fax number using One Touch, Speed Dial, Tel-index or the dial
pad. (See Speed Dialing, page 7-4.)
3 Press
6-4
Start .
S E T U P
S E N D
Manual Transmission
Manual transmission lets you hear the dial tone, ringing and fax receiving
tones before sending the fax.
1 Insert the original in the ADF or on the scanner glass.
2 Press
Hook
for a dial tone.
3 Enter the fax number you want to call (you can enter the digits using the
dial pad, or you can enter a One Touch or Speed Dial number or you can
call from the Tel-index). (See Auto Dial Numbers and Dialing Options,
page 7-1.)
4 When you hear the fax tone, press
Start —OR—If
you are using the scanner
glass, go to step 5.
5 Press
1
to begin sending.
1.SEND 2.RECEIVE
Manual and Automatic Fax Redial
If you’re sending a fax manually and the line is busy, press
retry the number.
Redial/Pause
to
If you’re sending a fax automatically and the line is busy, the MFC will
automatically redial up to three times at 5 minute intervals.
Dual Access
If the ADF is empty, you can place an original in the ADF and set
temporary settings, dial a number, and begin scanning the fax into
memory—even when the MFC is receiving a fax, sending a fax, or
printing a fax from memory. The screen displays the new job number and
available memory.
You cannot use fax from the scanner glass when the MFC is sending,
receiving or printing a fax.
If you get a MEMORY FULL message while scanning the first page of a
fax press Stop to cancel the scan. If you get a MEMORY FULL message
while scanning in a subsequent page, you’ll have the option to press Start to
transmit the pages scanned so far, or to press Stop to cancel the operation.
The number of pages you can scan into memory varies with the data they
contain.
S E T U P
S E N D
6-5
Real Time Transmission
When you have a MEMORY FULL message, the MFC cannot continue
scanning pages into memory before sending. However, you can turn on
REALTIME TX.
1 Insert the original in the feeder or on the scanner glass.
2 Press
Function , 1
,
3
,
8
.
8. REAL TIME TX
3 To change the default setting, press
REAL TIME:ON?
SELECT <- -> & SET
or
to select ON (or OFF) and
press Set . Go to Step 5—OR—For
the next fax transmission only,
press
or
to select NEXT FAX
ONLY and press Set .
4 For the next fax only, press
or
to select ON (or OFF) and press
Set .
5 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings and go to Step 6.
6 Enter fax number and press
Start .
Checking the Jobs Status
Check memory for unsent jobs. (If no memory is clear, the screen displays
NO JOB WAITING.) (See Canceling Jobs in Memory, page 6-7.)
1 If the machine is idle, press
Function , 1
,
4
.
—OR—
If the MFC is busy, press
Stop .
2 If you have multiple jobs waiting, use
3 Press
6-6
Stop
to exit.
S E T U P
S E N D
or
to scroll through the list.
Canceling Jobs in Memory
You can cancel tasks you’ve scheduled, such as Polling Transmit, as well
as all faxes waiting in Memory. If jobs are waiting, they appear on the
display; otherwise, the screen displays NO JOB WAITING.
1 Press
Function , 1
,
4
.
4.REMAINING JOBS
2 If you have more than two jobs waiting, use
want to cancel and press
or
to select the job you
Set .
—OR—
If you have only one job waiting, press
3 Press
1
4 Press
Stop
to cancel—OR—Press
2
Stop .
to exit without canceling.
to exit.
If the fax machine is busy, press
cancel a job.
Stop ,
then follow Steps 2 through 4 to
Basic Sending Operations
Composing Electronic Cover Page
The cover page is generated at the receiving party’s machine. Your cover
page includes the name stored in the One Touch or Speed Dial memory. If
you’re dialing manually, the name is left blank. (See One Touch Dialing
and Speed Dialing, page 7-4.)
The cover page indicates your Station ID, and the number of pages
you’re sending. If you have Coverpage Setup set to ON
( Function 1 3 1 ), the number of pages remains blank. (See Setting Station
ID, page 4-2.)
You can include a comment on your cover page.
1.COMMENT OFF
2.PLEASE CALL
3.URGENT
4.CONFIDENTIAL
S E T U P
S E N D
6-7
Instead of using one of the pre-programmed comments above, you can
enter one of two customized messages. (Up to 27 characters long) Use the
chart on page 4-2 to help enter characters. (See Composing Your Own
Comments, page 6-8.)
5.(USER DEFINED)
6.(USER DEFINED)
Most of the SETUP SEND functions are temporary settings that allow you
to make adjustments for each fax you send. However, you can set up your
cover page and cover page comments in advance. The Cover Page Setup
and Cover Page Message functions change the default settings.
Composing Your Own Comments
You can set up two custom comments.
1 Press
2 Press
press
Function , 1
or
,
3
,
2
.
to choose position 5 or 6 for your customized comment and
Set .
3 Use the dial pad to enter your customized comment and press
Set .
(See Entering Text, page 4-2.)
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 to exit.
Cover Page for Next Fax Only
Make sure the Station ID is set up. (See page 4-2.) This feature does not
work without the Station ID.
You can set the fax to send a cover page with a particular fax. This cover
page will include the number of pages in your original.
1 Insert the original in the ADF or on the scanner glass.
2 Press
Function , 1
,
3
,
1
.
3 When the screen displays NEXT FAX ONLY?, press
4 Press
5 Press
press
Set .
or
to select ON (or OFF) and press
Set .
or
to select one of the standard or custom comments and
Set .
6 Enter two digits to indicate the number of pages you are sending and
press Set .
(Enter 0 0 to leave the number of pages blank.) If you make a mistake,
press
to back up and reenter the number of pages.
6-8
S E T U P
S E N D
7 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings.
8 Enter the fax number you’re calling.
9 Press Start .
Always Send Cover Page
Make sure Station ID is set up. This feature does not work without the
Station ID. (See Setting Station ID, page 4-2.)
You can set the MFC to send a cover page whenever you send a fax. The
number of fax pages is not included when you use this setting.
1 Press
Function , 1
,
3
,
1
.
2 Press
or
to select
COVERPAGE: ON? and press
3 If you selected ON, press
comments and press
Set .
or
COVERPAGE:OFF?
SELECT <- -> & SET
COVERPAGE:ON?
SELECT <- -> & SET
to select one of the standard or custom
Set .
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 to exit if you are finished
choosing settings.
Using a Printed Cover Page
If you prefer using a printed cover page that you can write on, you can
print the sample page and attach it to your fax.
1 Press
Function , 1
2 Press
or
3 Press
Start .
,
3
,
1
.
to select PRINT SAMPLE? and press
Set .
Your machine prints a copy of your cover page.
-- -- -- COVER PAGE -- -- -TO:
FROM:
FAX:
TEL:
PAGE[S] TO FOLLOW
COMMENT:
S E T U P
S E N D
6-9
Advanced Sending Operations
Overseas Mode
After you send a fax using this feature, the feature turns itself off.
1 Insert original in the ADF or on the scanner glass.
2 Press
Function , 1
3 Press
or
,
3
,
5
.
to select ON (or OFF) and press
5.OVERSEAS MODE
Set .
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings.
5 Enter the fax number you’re calling.
6 Press Start .
Delayed Fax
During the day you can store up to 50 faxes in memory for delayed
sending. Transmission of these messages will begin at the time of day you
enter in Step 3. If you have set up a time of day in the Delayed Timer
function, page 4-5, you can accept it or enter another time for this fax.
1 Insert the original in the ADF, or on the scanner glass.
2 Press
Function , 1
,
3
,
6
.
6.DELAYED FAX
3 Accept the displayed time or enter another time for this fax and press
Set .
(For example, enter 19:45 for 7:45 PM.)
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings.
5 Enter the fax number.
6 Press Start .
The MFC starts scanning the document into memory. It will wait until the
time you have entered to send the fax.
The number of pages you can scan into memory varies with the data they
contain.
6 - 10
S E T U P
S E N D
Delayed Batch Transmission
Before sending the delayed faxes, your Brother machine will economize
by sorting all the messages in memory by destination and scheduled time.
All delayed faxes scheduled at the same time to the same fax number will
be sent as one transmission.
1 Press
Function , 1
2 Press
or
and press Set .
3 Press
Stop
, 3 , 9 .
to select ON (or OFF)
BATCH TX:ON?
SELECT <- -> & SET
to exit.
Multiple Resolution Transmission
Use this feature to select separate resolution settings for each page of the
fax you’re sending. This could be useful if you’re sending a fax with
photos and letters, or some pages with small print and others with normal
print. Resolution settings return to STANDARD after the fax is sent.
1 Insert original in the ADF or on the scanner glass.
2 Press
Function , 1
3 Press
or
,
3
,
4
.
to select resolution for page 1, and press
Set .
4 Repeat Step 3 for subsequent pages.
5 Press
6 Press
Stop
when you’re finished.
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings, and go to Step 7. The screen prompts you to enter the fax number
you want to call.
7 Enter the fax number you’re calling.
8 Press Start .
S E T U P
S E N D
6 - 11
Setting Up for Polling Transmit
Polling Transmit is when you set up your MFC to wait with an original in
the ADF so another fax machine can retrieve it.
1 Place original to be retrieved in the ADF.
2 Press
Function , 1
3 Press
or
,
3
,
7
.
to choose ON and press
POLLED TX:OFF?
SELECT <- -> & SET
Set .
4 Press
1 if you want to select additional settings. The display returns to
the SETUP SEND menu—OR—Press 2 if you are finished choosing
settings.
5 Press
6 - 12
Start
and wait for the fax to be polled.
S E T U P
S E N D
Auto Dial Numbers
and Dialing Options
7
Storing Numbers for Easy Dialing
You can set up your MFC to do three types of easy dialing: One Touch,
Speed Dial, and Groups for Broadcasting of faxes. You can store names
with these numbers for easy identification.
If you must wait for another dial tone at any point in the dialing sequence,
store a pause at that point in the number by pressing Redial/Pause . Each key
press adds a 3.5 second delay.
Storing One Touch Dial Numbers
You can store 32 fax/phone numbers that you can dial by pressing one key
(and Start ). To access numbers 17 to 32, hold down the Shift key. When you
press a One Touch dial location, the screen displays the name or number
as the call is dialed. (See One Touch Dialing, page 7-4.)
One Touch keys are not the dial pad keys. They are the 16 keys (numbers
01–32) located on the left side of the control panel.
1 Press
Function , 1
,
5
,
1
.
2 Press the One Touch key where you want to store a number.
(One Touch key 01 has been pre-programmed for the Brother fax-back
system (USA only). You can override it if you wish.) The screen displays
the location you selected.
3 Enter a number (up to 20 digits) and press
Set .
(See Changing One Touch and Speed Dial Numbers, page 7-2.)
If you want to enter a pause in the dialing sequence (for example, to
access an outside line), press Redial/Pause as you’re entering digits.
Each key press of Redial/Pause enters a 3.5 second pause when the number is
dialed, and a dash appears on the screen.
4 Use the dial pad to enter the name (up to
NAME:
ENTER & SET
15 characters) and press Set —OR—
Press Set to store the number without a name.
(See Entering Text, page 4-2.)
5 Press
or
FAX
TEL
FAX/TEL
to select the type of number and press
Set .
a fax number
a telephone (voice) number
both fax and telephone number
6 Return to Step 2 to store another number—OR—Press
Stop
to exit.
If you lose electrical power, numbers stored in memory will not be lost.
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
7-1
Storing Speed Dial Numbers
You can store Speed Dial numbers, so you can dial by pressing only three
keys (and Start ). There are 100 Speed Dial locations. (See Speed Dialing,
page 7-4.)
1 Press
Function , 1
,
5
,
2
.
2 Use the dial pad to enter a two-digit location
(00–99) and press
Set .
#05:
ENTER & SET
3 Enter the number (up to 20 digits) and
press
Set .
4 Use the dial pad to enter the name
NAME:
ENTER & SET
(up to 15 characters) and press Set .
You can use the chart on page 4-2 to help
you enter letters—OR—Press Set to store
the number without a name.
5 Press
or
FAX
TEL
FAX/TEL
SPEED-DIAL? #
ENTER & SET
to select the type of number and press
Set :
a fax number
a telephone (voice) number
both fax and telephone number
6 Return to Step 2 to store another Speed Dial number—OR—Press
Stop
to
exit.
Even if you lose electrical power, numbers stored in memory will not be
lost.
Changing One Touch and Speed Dial Numbers
If you try to store a One Touch or Speed Dial number in a location where a
number is already stored, the screen displays the current name stored
there, then prompts you to either
*01:BROTHER
1.CHANGE 2.EXIT
1 Press
1 to change the number, or press 2 to exit without changing it.
2 Enter a new number and press
Set .
■
If you want to erase the number, press
left of the digits.
■
If you want to change a digit, use
or
to position the cursor under
the digit you want to change, then type over it.
Clear
when the cursor is to the
3 Follow the directions from Step 4 for Storing One Touch Numbers or
Storing Speed Dial Numbers.
7-2
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
Setting Up Groups for Broadcasting
Groups allow you to send the same fax message to many fax numbers by
pressing only one One Touch Group key (and Start ). First, you’ll need to
store each fax number as a One Touch or Speed Dial number. Then, you can
combine them into a Group. Each Group uses up a One Touch key. Finally,
you can have up to six small Groups, or you can assign up to 131 numbers to
one large Group. (See Broadcasting, page 7-5.)
You can include up to 31 One Touch numbers, and up to 100 Speed Dial
numbers. If you broadcast to more than the maximum locations available,
you will be unable to set up transmissions using Dual Access and the Timer.
(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial
Numbers, page 7-2.)
1 Press
Function , 1
,
5
,
3
.
2 Select a One Touch key where you
SELECT ONE-TOUCH
wish to store the Group number.
For example, press One Touch
key 02 for Group 1.
3 Use the dial pad to enter the Group number
and press Set .
For example, press 1 for Group 1.
SETUP GROUP:GO
ENTER & SET
4 To include One Touch or Speed Dial
numbers in the Group, enter them as
if you were dialing. For example, for
One Touch key 05 , press One Touch
key 05 . For Speed Dial location 09,
press Speed Dial , then press 0 , 9 on the
dial pad. The display shows 05, #09.
G01:*O5#O9
ENTER & SET
5 When you’re finished adding numbers,
press
Set .
6 Use the dial pad and the chart on page 4-2
to enter a name for the group and press
For example, NEW CLIENTS
7 Press
Stop
Set .
NAME:
ENTER & SET
to exit.
You can print a list of all One Touch and Speed Dial numbers.
(See Chapter 9, Printing Reports.)
If you lose electrical power, numbers stored in memory will not be lost.
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
7-3
Dialing Options
When you dial an auto dial number, the screen displays the name you’ve
stored, or, if you haven’t stored a name, the fax number you’ve stored.
Searching Telephone Index
You can search for names you have stored in One Touch and Speed Dial
memories. Names are stored alphabetically. (See Storing One Touch Dial
Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)
1 Insert the original(s) in the ADF, or on the scanner glass.
2 Press
Tel-index ,
3 Press
then enter the first letter of the name you’re looking for.
or
to search the memory.
4 When the screen displays the name you want to call, press
Start
to begin
dialing.
One Touch Dialing
1 Insert the original(s) in the ADF, or on the scanner glass.
2 Press the One Touch key of the location you want to call.
3 Press
Start .
If you try to use a One Touch or Speed Dial location with no number
stored in it, you hear a warning sound, and screen displays NOT
REGISTERED. The display returns to normal after 2 seconds.
Speed Dialing
1 Insert the original(s) in the ADF, or on the scanner glass.
2 Press
Speed Dial ,
3 Press
Start .
then press the two-digit Speed Dial number.
Pause
Press Redial/Pause to insert a 3.5 second pause between numbers. If you are
dialing overseas, you can press Redial/Pause as many times as needed to
increase the length of the pause.
Fax Redial
If you’re sending a fax manually and the line is busy, press
retry the number.
Redial/Pause
to
If you’re sending a fax automatically and the line is busy, the machine will
redial automatically up to three times at 5 minute intervals.
7-4
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
Broadcasting
Broadcasting is automatically sending the same fax message to multiple
fax numbers. Using the Broadcast key, you can include Groups, One Touch
locations, Speed Dial locations and up to 50 manually dialed numbers.
If you did not use up any locations for Groups, access codes or credit card
numbers, you can “broadcast” faxes automatically to up to 182 locations.
However, available memory will vary with all types of jobs in memory
and numbers of locations used for broadcasting. If you broadcast to more
than the maximum locations available, you will not be able to set up
transmissions using dual access and the timer.
Although the easiest way to broadcast is to press Group keys, you can
include One Touch, Speed Dial, and manually dialed numbers in the same
broadcast. You must press Broadcast between each of these locations. Use the
Telephone Index to help you choose the numbers easily. (See Setting Up
Groups for Broadcasting, page 7-3.) After the broadcast is completed, a
Broadcast Report will be printed automatically to let you know the results.
■
To stop the broadcasting in progress, press Stop . The LCD display asks if
you want to cancel all locations or only the location that is being sent.
■
Enter the long dialing sequence numbers as you normally would, but keep
in mind that each key counts as one location, so the number of locations
you can call becomes limited.
■
If the line is busy while broadcasting, the MFC will redial the number
automatically.
■
If the memory is full, press Stop to abort the job or press Start to send the
portion that is in the memory (if more than one page has been scanned.)
1 Insert the original in the ADF or on the scanner glass.
2 Enter a number using One Touch, Speed Dial, Group number, Tel-index or
the dial pad.
(Example: Group number)
3 Press
Broadcast .
You will be prompted to press the next number.
4 Enter the fax number.
(Example: Speed Dial)
5 Press Broadcast .
6 Enter the fax number.
(Example: Manual dialing, using the dial pad.)
7 Press
Start .
Your MFC will read the originals into memory and then start sending
faxes to the numbers you entered.
Previously entered jobs still in memory will be sent first.
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
7-5
Dialing Access Codes and Credit Card Numbers
Sometimes you may want to choose from among several long distance
carriers when you make a call. Rates may vary depending upon the time
and destination. To take advantage of low rates, you can store the access
codes or long-distance carriers as One Touch and Speed Dial numbers. You
can store these long dialing sequences by dividing them and setting them up
separately in any combination. You can even include manual dialing using
the dial pad. The combined number will be dialed in the order you entered
it, as soon as you press Start . (See Storing One Touch Dial Numbers,
page 7-1.)
For example:
You store “555” on One Touch key 03 and “7000” on One Touch key 02 .
If you press One Touch 03 , 02 and Start you will dial “555-7000”. To
temporarily change a number, you can substitute part of the number with
manual dialing using the dial pad. For example, to change the number to
555-7001 you can press One Touch 03 and press 7 , 0 , 0 , 1 using the
dial pad.
Pause after dialing Speed Dial numbers for the name to be displayed
before you enter the next portion of the dialing sequence.
7-6
A U T O
D I A L N U M B E R S A N D
D I A L I N G
O P T I O N S
8 Remote Fax Options
Paging and Fax Forwarding
You cannot use Paging and Fax Forwarding at the same time.
To use Paging or Fax Forwarding you must set Fax Storage to ON.
Programming a Paging Number
When Paging is selected, your MFC dials the pager number you’ve
programmed, and dials your Personal Identification Number (PIN) when
connected, to activate your pager and let you know you have a fax
message in the memory.
1 Press
Function , 1
,
7
,
1
.
2 Press
or
until the screen displays
PAGING? and press Set .
PAGING?
SELECT <- -> & SET
3 Enter your pager phone number
PAG#:
ENTER & SET
(up to 20 digits) followed by
and
press Set . Do not include the area code
if it is the same as that of your MFC.
For example,
1 8 0 0 5 5 5 1 2 3 4
.
4 If your pager requires a PIN, enter the PIN, press
your MFC telephone number followed by
Redial/Pause 1 8
For example, 1 2 3 4 5
, press
and press
Redial/Pause
Set .
0 0 5 2 1 2 8 4 6
, enter
.
—OR—
If you do not need a PIN, press Redial/Pause , enter the fax number of your
MFC, then press
and press Set .
For example,
Redial/Pause 1 8 0 0 5 2 1 2 8 4 6
.
5 Press
Stop
to exit.
You cannot change a Paging number or PIN remotely.
Press
Redial/Pause
for each 3.5 second delay, as needed.
R E M O T E
F A X
O P T I O N S
8-1
Programming a Fax Forwarding Number
When Fax Forwarding is set to ON, your MFC stores the received fax in
memory, then dials the fax number you’ve programmed, and forwards the
fax message.
1 Press
Function , 1
,
7
,
1
.
2 Press
or
until the screen displays
FAX FORWARD? and press Set .
3 Enter the forwarding number
(up to 20 digits) and press
4 Press
Stop
Set .
FAX FORWARD?
SELECT <- -> & SET
FWD#:
ENTER & SET
to exit.
Setting Fax Storage
If you set Fax Storage to ON, you will be able to retrieve fax messages
from another location, using Fax Forwarding, Paging, or Remote Retrieval
functions. The screen will indicate when you have a fax stored in
memory. The memory can store up to 700 pages of faxes.
1 Press
Function , 1
,
7
,
2
.
2 Press
or
to select ON (or OFF)
and press Set .
3 Press
Stop
FAX STORAGE:OFF?
SELECT <- -> & SET
to exit.
If there are faxes in memory when you
turn Fax Storage OFF, you must choose
to delete them or exit without turning
Fax Storage on.
4 Press
1 , to erase faxes from memory
and to turn Fax Storage off
—OR—
Press 2 , to exit without deleting faxes
or changing this setting.
(See Printing a Fax in Memory, page 5-5.)
8-2
R E M O T E
F A X
O P T I O N S
ERASE ALL FAX?
1.YES 2.NO
Remote Retrieval
You can call your MFC from any fax machine using touch tone, then use
the Remote Retrieval Access Code and other button presses to retrieve fax
messages.
Changing Remote Retrieval Access Code
Enter your Remote Retrieval Access Code when the MFC picks up your
call, so you can access features remotely. The access code is preset to
1 5 9 , however, you can change your access code. (See Operation from
Extension Telephones, page 5-5.)
1 Press
Function , 1
,
7
,
3
.
2 Enter a three-digit number from 000 to 999 and press
Set .
The “ ” cannot be changed. Do not use the same digits that appear in
your Fax Receive Code or Telephone Answer Code.
3 Press
Stop
to exit.
Using Remote Retrieval Access Code
1 Dial your MFC phone number from a fax machine using touch tone.
2 When your MFC answers, immediately enter your Remote Retrieval
Access Code (1 5 9
).
3 The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No beeps — No messages
4 The MFC then prompts you with two short beeps to enter a command. If
you wait longer than 30 seconds to enter a command, the MFC hangs up.
If you enter an invalid command, the MFC beeps three times.
5 Press 9 0 to reset the MFC when you’re finished.
6 Hang up.
If your MFC is set to Manual mode, you can access it by waiting about 2
minutes, then entering the Remote Retrieval Access Code within 30
seconds.
R E M O T E
F A X
O P T I O N S
8-3
Remote Commands
Follow the commands below to access features remotely. When you call
the MFC and enter your Remote Retrieval Access Code (1 5 9 ), the
system will signal you with two short beeps to enter a remote command.
Operation Details
Remote Commands
95 Changing Fax Forwarding/
Paging setting
1
OFF
2
Fax Forwarding
3
Paging
4
FAX FWD No.
6
Fax Storage ON
7
Fax Storage OFF
If you hear one long beep, the change is
accepted. If you hear three short beeps, you
cannot change it because the conditions have
not been met. (Example: registering paging
number.) You can register your fax
forwarding number by using 4. FAX FWD
NO. (See page 8-6.) Once you have
registered the number, your MFC will change
automatically to FAX FWD:ON mode. Then
retrieve a Memory Status List by entering
961 (see page 8-5) to make sure that the Fax
Forwarding number you registered is correct
in the List.
You can turn FAX STORAGE to ON or OFF.
96 Retrieve a fax
1
Memory Status List
2
Retrieve all faxes
Enter the number of a remote fax machine to
receive the Memory Status List or stored fax
message(s). (See page 8-5.)
3
Erase fax from the
memory
If you hear one long beep, you can erase fax
message(s) from the memory.
97 Check the Receiving Status
1
Fax
You can check whether your MFC has
received any fax message(s). If yes, you will
hear one long beep. If no, you will hear three
short beeps.
98 Change Answer Mode
1
EXT. TEL/TAD
2
FAX
After a long beep, you can exit remote control.
90 Exit
8-4
R E M O T E
If you hear one long beep, you can change the
Answer Mode. If you hear three short beeps,
you cannot change it.
F A X
O P T I O N S
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see
if you have any fax messages.
1 Dial your fax number.
2 When your MFC answers, immediately enter your Remote Retrieval
Access Code (
1
5
9
).
3 When you hear two short beeps, use the dial pad to press
9
6
1
.
4 Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want the Memory Status List forwarded, and then
press
.
You cannot use
pause, press .
and
as dial numbers. However, if you want to store a
5 After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List.
Retrieving Fax Messages
1 Dial your fax number.
2 When your MFC answers, immediately enter your Remote Retrieval
Access Code (
1
5
9
).
3 As soon as you hear two short beeps, use the dial pad to
press
9
6
2
.
4 Using the dial pad, enter the number (up to 20 digits) of the remote fax
machine where you want your fax messages forwarded, and then press
.
You cannot use
and
a pause, press .
as dial numbers. However, if you want to store
5 After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints
your fax messages.
R E M O T E
F A X
O P T I O N S
8-5
Changing Fax Forwarding Number Remotely
You can change the default setting of your fax forwarding number from a
remote fax machine.
1 Dial your fax number.
2 When your MFC answers, immediately enter your Remote Retrieval
Access Code (
1
5
).
9
3 When you hear two short beeps, use the dial pad to press
9
5
4
.
4 Enter the new number of the remote fax machine where you want your fax
messages forwarded, and then press
You cannot use
and
a pause, press .
.
as dial numbers. However, if you want to store
5 To retrieve the Memory Status List, when you hear two short beeps, use
the dial pad to press
9
6
1
.
6 Use the dial pad to enter the number of the remote fax machine (up to 20
digits), and then press
.
7 After you hear your MFC beep, hang up and wait.
Your MFC calls the remote fax machine. The remote fax machine prints
the Memory Status List showing the new forwarding number.
8 Check the forwarding number.
If the forwarding number is incorrect, return to Step 1 to reset it.
8-6
R E M O T E
F A X
O P T I O N S
9 Printing Reports
MFC Settings and Activity
You can print the following lists and reports:
1.XMIT REPORT
Choose if you would like a Transmission
Verification Report printed after every fax
you send.
2.ACT.REPORT
Activity Report lists information about the
last 50 incoming and outgoing faxes.
TX means Transmit; RX means Receive.
3.ALL DIAL
Lists names and numbers stored in
One Touch and Speed Dial memory, in
numerical order.
4.TEL.INDEX
ALL DIAL list (above), alphabetically.
5.USER SETTINGS
Lists settings for INITIAL SETUP,
SETUP RECEIVE, SETUP SEND,
PRINT REPORTS, MISCELLANEOUS and
REMOTE FAX OPT.
6.MEMORY STATUS
Lists summary information and amount of
occupied memory.
To Print a Report
1 Press
Function , 1
,
6
.
2 Enter the number of the report you want to print. For example, press
4
to
print the TEL-INDEX.
For the Activity Report, also press
and press Set .
3 Press
Start .
4 Press
Stop
or
to select PRINT REPORT?
to exit.
P R I N T I N G
R E P O RT S
9-1
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax. This report lists
the name or fax number of the receiving party, the time and date of
transmission, and if the transmission was successful.
When the feature is OFF, the report is printed only if there’s an error
during transmission. If the report indicates NG, send the fax again.
When the feature is ON, the report is printed with every fax you send.
If you typically send multiple faxes to the same destinations, you may
need a reminder to identify each fax transmission. You can select
OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax
message on the report.
1 Press
Function , 1
2 Press
or
,
6
,
1
.
to select OFF, OFF+IMAGE, ON or ON+IMAGE and press
Set .
3 Press
Stop
to exit.
Activity Report Interval
You can set the MFC to print activity reports at a specific interval (6, 12,
24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the
report by following the steps in the previous section.
1 Press
Function , 1
,
6
,
2
.
2 Press
or
to display INTERVAL?
and press Set .
INTERVAL?
3 Press
or
to choose your setting and press Set .
(If you choose 7 days, the screen prompts you to choose a day on which to
begin the 7-day countdown.)
4 Enter the time to begin printing, in 24-hour format and press
(For example, enter 19:45 for 7:45 PM.)
5 Press
9-2
Stop
to exit.
P R I N T I N G
R E P O RT S
Set .
10 Making Copies
Basic Copy Operation
You can use your MFC as a copier,
making up to 99 copies at a time.
The MFC can stack the copies or
collate (sort) them.
Copying One Page
1 Place the original in the ADF, or on the scanner glass.
2 Press
Copy , then wait five seconds—OR—Press Copy again.
Do NOT pull on the paper while copying is in progress.
COPYING
P.01
To stop copying and eject the
original, press Stop .
Stacking Multiple Copies (Using the ADF)
Unless you select SORT, multiple copies will be stacked (all copies of
page 1, then all copies of page 2, etc.).
1 Insert the original face up in the ADF.
2 To stack the copies, press
Copy .
3 Using the dial pad, enter the number
of copies you want (up to 99).
4 Wait five seconds—OR—Press
Copy
again.
COPY:STACKING 01
C O P Y
O P E R AT I O N S
10 - 1
Sorting Multiple Copies (Using the ADF)
1 Insert the original face up in the ADF.
2 Press
Option , then press
or
select SORT, and press Set .
3 Press
to
Copy .
4 As needed, use the Copy keys to change the
Contrast , Document Type ,
and
Enlarge/Reduce
settings.
5 Using the dial pad, enter the number
of copies you want (up to 99).
6 Wait five seconds—OR—Press
Copy
again.
COPY:SORTING 01
Single or Multiple Copies
(Using the Scanner Glass)
For details about using the Copy keys in Step 5, please see Copy Options
(Temporary Settings), page 10-3. If you want to sort multiple copies, use
the ADF. (See Sorting Multiple Copies (Using the ADF), page 10-2.)
1 Lift the Document Cover.
White Film
Document
Cover
Scanner
Glass
2 Using the document guide on the left,
center the original face down on the
scanner glass and close the Document cover.
3 Press
Copy .
4 As needed, use the Copy keys to change
the
Contrast , Document Type ,
and
Enlarge/Reduce
settings.
5 Using the dial pad, enter the number
of copies you want (up to 99).
6 Wait five seconds—OR—Press
Copy
again.
COPY:STACKING 01
10 - 2
C O P Y
O P E R AT I O N S
Memory Full Message
If the memory becomes full while
you are making copies, the screen
displays a message:
MEMORY FULL
ONLINE
P.01
COPY TO COPY
STOP TO ABORT
If the MEMORY FULL message appears while you are scanning the first
page of your original, press Stop to cancel. You will need to clear some
faxes from memory before you can continue. If you were scanning
subsequent page(s), press Copy to print the scanned pages—OR—Press Stop
to cancel.
To gain extra memory, you can turn off Fax Storage (see page 8-2)
—OR—Print fax messages in memory (see page 5-5).
Copy Options (Temporary Settings)
You can improve your copies by
using the Copy keys:
Contrast , Document Type , Enlarge/Reduce , Option .
These setting are temporary, and
the MFC returns to its default
settings when you finish copying.
You can try different combinations
of settings for best results.
Copy Contrast
If an original is in the ADF or the scanner glass, you can adjust the copy
contrast to make copies darker or lighter. The default setting is normal.
1 Press
2
Contrast .
Press
to make a copy lighter,
or
to make a copy darker and
press Set .
3 Press
+
SELECT <- -> & SET
(Normal)
Copy .
4 Using the dial key pad, enter the number of copies.
5 Wait five seconds—OR—Press
Copy
again.
C O P Y
O P E R AT I O N S
10 - 3
Document Type
You can select the Copy resolution for your type of original. The default
setting is AUTO, which is used for documents that contain both text and
photographs. TEXT is used for documents containing only text. PHOTO is
used for copying photographs.
1 Insert the original in the ADF or on
the scanner glass.
2 Press
3 Press
4 Press
Document Type .
or
DOC TYPE:AUTO?
SELECT <- -> & SET
to choose document type and press
Set .
Copy .
5 Using the dial key pad, enter the number of copies.
6 Wait five seconds—OR—Press Copy again.
Enlarged or Reduced Copies
1 Place the original in the ADF or on the scanner glass.
2 Press
Enlarge/Reduce
.
3 Press
or
to choose an enlargement
or reduction ratio.
ELG/RDC:100% SELECT
& SET You can reduce to AUTO, 93%, 87%, 75%, 50%, or 25% of the original
size
—OR—
You can enlarge to 120%, 125%, 141%, 150%, 200%, or 400%
—OR—
For more choices select ZOOM and press Set . Use the dial pad to enter
any percentage between 25% and 400%.
For example, press 5 , 3 to enter 53%.
4 Press
Copy .
5 Using the dial pad, enter the number of copies.
6 Wait five seconds—OR—Press Copy again.
Select AUTO if you want the MFC automatically to reduce the original to
fit on the paper size you programmed (Function 1-2-6).
10 - 4
C O P Y
O P E R AT I O N S
Selecting Recommended Ratios
Original
size is…
Paper
size is…
Recommmended
reduction ratio is…
LETTER DOCUMENT
LETTER
LEGAL
100%
100%
A4 DOCUMENT
LETTER
87%
LEGAL DOCUMENT
LETTER
LEGAL
75%
100%
You cannot use Legal size paper on the scanner glass.
Special Copy Options
You can sort multiple pages, copy either two or four pages onto one page,
and create a poster size copy of a photograph.
4in1
2in1
C O P Y
O P E R AT I O N S
10 - 5
Poster
You can create a poster size copy of a photograph.
AUTO enlargement or reduction ratio cannot be used if you are copying
onto paper that is not the same size as the original. You must use a pre-set
ratio.
1 Insert the original in the ADF
or on the scanner glass.
2 Press
Option .
3 Press
or
4 Press
to select SORT, 2in1, 4in1 or POSTER and press
Copy .
5 Using the dial pad, enter the number of copies.
6 Wait five seconds—OR—Press Copy again.
10 - 6
C O P Y
OPTIONS:SORT?
SELECT <- -> & SET
O P E R AT I O N S
Set .
11 Walk-Up Video Printing
Getting Started
Walk-Up Video Printing lets you use your MFC, connected to your
camcorder, digital camera, video game, or VCR, to view a video on the
attached equipment. The video signal and the output you create are NTSC
(National Television System Committee). This is not compatible with any
other standard.
With no originals in the ADF, plug the cable from you video camera’s
Video Out jack into the MFC’s RCA pin jack. Play the video.
Some camcorders, digital cameras, video games or VCRs do not correctly
conform with NTSC standards. Then you would not be able to capture
video signals.
You can do video printing only on Letter, Legal and A4 size paper.
You can not copy in the scanner glass when you connect video equipment
to the machine.
W A L K - U P V I D E O
P R I N T I N G
11 - 1
Setting Up Video Print Mode
Whenever you connect video
equipment to the Brother machine
and turn on the video signal, the
machine’s Copy keys automatically
switch to video printing mode
and the screen displays
VIDEO:PRESS COPY
CAPTURE READY
As soon as you turn off the video equipment or disconnect it, the Copy
keys return to normal Copy mode. If you have too much in memory, you
cannot access video printing mode.
Black and White Video Printing
1 With no originals in the ADF, plug the cable from your video camera’s
Video Out jack into the Brother machine’s RCA pin jack.
2 Play the video. When the Brother machine begins receiving the video
signals, the machine’s screen displays
VIDEO:PRESS COPY
CAPTURE READY
3 Press Copy when you see the picture you want to capture and print.
4 If you want to print multiple pages, use the dial pad to enter the number of
copies (up to 99).
5 Wait five seconds —OR—Press Copy again.
6 The machine begins printing, and beeps when finished.
If the Brother machine is not receiving video signals, Copy will not work.
However, if there is an original in the ADF, the machine will print a copy.
11 - 2
W A L K - U P V I D E O
P R I N T I N G
Changing Default Settings
Press Function and 3 to change
default settings for video printing.
DEFAULT SETTINGS
1. Quality
2. Video Type
3. Print Size
HIGH
MOVING
5.75" x 4.25"
By pressing Function , 3 and a number, you can adjust video printing
settings as shown in the following chart. Press
or
to move through
the selection for each setting. Press Set to save your selection.
Press
Function
and
3
1.QUALITY
.
QUALITY:NORMAL
QUALITY:HIGH
2.VIDEO TYPE
VIDEO:MOVING
VIDEO:STILL
3.PRINT SIZE
SIZE:5.75"X4.25"
SIZE:4"X3"
is default
SIZE:4"X3"X6
Setting Video Printing Quality
1 Press
Function , 3
, 1 .
The screen displays 1. QUALITY.
2 Press
or
to select a quality
and press Set .
QUALITY:NORMAL
QUALITY:HIGH
3 Press
Stop
to exit.
W A L K - U P V I D E O
P R I N T I N G
11 - 3
Setting Video Type
Before you turn on the video signal, you must set the Brother machine to
receive either a moving or a still image. You can watch the video play on
the video camera and press Copy when you see the frame you want to print.
1 Press
Function , 3
,
2
.
2 Press
or
to select the
video type and press Set .
VIDEO:STILL
VIDEO:MOVING
3 Press
Stop
to exit.
You can press
Clear
in Step 2 to return to the previous step.
If you don’t have enough memory to process the selected video image, the
print quality may be poor even for a still frame.
Setting Print Size
1 Press
Function , 3
,
3
Printed Position
① 5.75" x 4.25"
➁ 4" x 3"
.
3"
4.25"
2 Press
or
to select
print size and press Set .
4"
5.75"
SIZE:5.75"X4.25"
➂ 4" x 3" x 6
SIZE:4"X3"
SIZE:4"X3"X6
3"
4"
3 Press
Stop
to exit.
Video Capture from the PC
Please see Video Capture from the PC, page 17-12 or the Multi-Function
Link® Pro On-Line Documentation (on CD-ROM 1) for instructions on
using your MFC and computer for video frame capture.
11 - 4
W A L K - U P V I D E O
P R I N T I N G
12
Setting Up the Brother MFC
and PC to Work Together
Using the Brother Machine with Your PC
Multi-Function Link® Pro software (MFL Pro) turns your Brother machine
into a multi-function center, by enabling you to use your fax machine as a
printer and a scanner and to use it to fax from Windows® applications in
your computer.
The MFC 9600 is a 6 in1 multi-function center. Install the
Multi-Function Link® Pro and other Brother software from the bundled
CD-ROM.
If you have previously installed Brother Multi-Function Link® Pro
software for another machine, uninstall it first.
Before you install the Multi-Function Link® Pro,
you must read the README.WRI file in the root
directory of the CD-ROM (or Floppy Disks) for
important last-minute installation information and
troubleshooting tips.
Before You Install Multi-Function Link® Pro
If you have a USB cable (For Windows ® 98 users only), see Using a USB
Cable to Connect the Brother Machine to the PC, page 12-2.
If you don’t have a USB cable, see Using the Bundled Parallel Cable to
Connect the MFC to the PC page 12-10.
If You Don’t Have a CD-ROM Drive
All software is supplied on CD-ROM. If you need a Floppy Disk
version for MFC 9600’s Multi-Function Link® Pro software (PCI4D31 or
PCI4D95), call Brother at
USA:
1-888-879-3232
From within Canada: 1-800-668-2768
From within Montreal: 1-514-685-6464
To order the appropriate set of disks, you must tell the Brother Representative
the version of Windows® you are using and your Brother model number.
Only Multi-Function Link® Pro and ScanSoft™ PaperPort® are available on
Floppy Disks. Multi-Function Link® Pro software is not available on
Floppy Disks for Windows NT® Workstation Version 4.0.
S E T U P
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12 - 1
Computer Requirements
The following are the minimum computer requirements you need to set up
and operate the MFC as a printer.
80486/66MHz or higher (Windows ® 3.1x or 95)
CPU
Pentium 75 or Higher (Windows® 98 or
Windows NT ® Workstation Version 4.0)
8MB or greater for Windows® 3.1x
8MB or greater for Windows® 95
(16MB recommended)
RAM
16MB or greater for Windows® 98 or Windows NT ®
Workstation Version 4.0 (32MB recommended)
Hard Disk Drive
50MB Available Disk Space
Operating System
Windows® 3.1x, 95/98 or NT® Workstation Version
4.0, DOS environment compatible with your
Windows® version
Use only a shield interface cable that is IEEE-1284 compliant, and that is
less than 6 feet long (1.8 meters), or a USB cable.
Using a USB Cable to Connect the MFC to
the PC (Using Windows® 98 Only)
Please find your Windows® 98 CD-ROM before you begin.
A USB cable is not included with your Brother machine. Before you can
set up the USB interface, you must purchase a standard USB cable. Or, if
you prefer to set up the bundled parallel cable, please see Using the
Bundled Parallel Cable to connect the MFC to the PC, page 12-10.
1 After you have set up the MFC and checked that it is working properly,
make sure your MFC is turned on and your PC is turned off.
12 - 2
S E T U P B R O T H E R
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2 Connect the USB cable to both the MFC and the PC.
3 Turn on your PC.
4 When the Add New
Hardware Wizard screen
appears, click Next.
5 Select (Recommended)
and click Next.
S E T U P
B R O T H E R
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12 - 3
Installing Brother Software Using a USB Cable
1 Insert the MFL Pro CD-ROM into your CD-ROM drive.
2 Select Specify a location
and remove the other check
marks, then click Browse to
locate the file.
3 Double-click on the CD icon and
click on the Win98usb folder,
then click OK.
.
4 Make sure Specify a location
is selected and click Next.
12 - 4
S E T U P B R O T H E R
M A C H I N E
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5 Select (Recommended)
and click Next.
6 Confirm the choice is
Brother MFC USB
Composite Device and
click Next.
If the Insert Disk Wizard
appears, remove the
MFL CD-ROM and
insert the Windows 98
CD-ROM (to get the
Windows ® standard
driver) and click OK.
7 (If you inserted the
Windows 98 CD-ROM,
remove the CD-ROM and
reinsert the MFL CD-ROM.)
Click Finish.
S E T U P
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12 - 5
8 After the MFC USB
Composite Device is
installed and the Add
New Hardware Wizard
reappears, click Next.
9 Select (Recommended)
and click Next.
10 Select Specify a location
and click Next.
12 - 6
S E T U P B R O T H E R
M A C H I N E
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11 Confirm the choice is
Brother MFC USB
Port(FaxModem) and
click Next.
12 When the Add New
Hardware Wizard displays
the message that
installation of the
FaxModem and its USB
driver is completed, click
Finish.
Repeat Steps 8-12 two more times
(for the Scanner Driver, then Printer Driver).
13 After the USB Composite
Device, Fax Modem,
Scanner and Printer
Driver have been
installed, select BRUSB:
USB Printer Port as the
printer port and click
Next.
S E T U P
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12 - 7
14 Type Brother MFL Pro
Printer II as the name
of Printer name and
click Next.
15 Select Yes
(Recommended) to print
a Test Page and click
Finish.
16 After test page has
printed, click Yes.
12 - 8
S E T U P B R O T H E R
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17 When the Add New
Hardware Wizard
displays the message
that the software
(drivers for FaxModem,
Scanner and Printer)
have been installed,
click Finish.
18 When the Main Menu
appears, you can install
the Multi-Function Link ®
Pro software, which
includes PaperPort ®,
TextBridge, True Type
Fonts and other applications.
(See Choosing the Software
to Install page 12-11.)
When installing the Multi-Function
Link ® Pro software, a Question
wizard appears, Click NO if you are
not going to use the MFC with a
Parallel Cable.
After you install the Multi-Function Link ® Pro Software and restart your
PC, the MFC Remote Setup dialog box will be displayed on your PC
screen. MFC Remote Setup allows you to quickly set up your MFC by
taking advantage of the ease and speed of programming on your PC. When
you access this application, the settings on the MFC will be displayed on
your PC so you can change them as needed and then download them to the
MFC.
True Type fonts are the fonts that are used in the Windows® operating
systems. If you install the Brother True Type fonts, more types of fonts
will be available for Windows ® applications.
S E T U P
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12 - 9
Using the Bundled Parallel Cable to Connect
the MFC to the PC
You must connect the Brother machine to your computer with the bundled
bi-directional IEEE-1284 compliant parallel cable.
1 Make sure to unplug the machine’s power cord from the electrical outlet
2
before connecting the parallel interface cable.
Also, make sure the computer is turned off and unplugged from the
electrical power before you connect the interface cable.
Connect the parallel interface cable to the parallel interface port of the
machine and secure the connection with the wire clips.
3 Connect the interface
cable to the printer port of
the computer and secure
with the two screws.
For the location of your
computer’s parallel printer
port, see the User’s Guide
for your computer.
4 Before plugging in your computer and turning it on, plug in the electrical
cord of the Brother machine.
If you are using Windows® 95, after you connect Brother machine to
Computer. you may see “New Hardware Found Brother MFC9600” during
startup.
You can select “Do not install a driver (Windows® will not prompt you
again).” and click OK, so Windows ® will not display this dialog box again
—OR—
If you see “Update Device Driver Wizard”, Click Next to bypass the
Windows ® Plug and Play Printer Driver screens, followed by Finish.
If you are using Windows® 98, you may see the “Add New Hardware
Wizard” during startup, follow the instructions from the installer, then
click Next. Click Finish when it appears on the screen.
12 - 10
S E T U P B R O T H E R
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Choosing the Software to Install
■
Install Multi-Function Link® Pro
If you want the MFL Pro set of software: Multi-Function Link ® Pro,
ScanSoft ™ PaperPort ®, including ScanSoft™ TextBridge®, and Brother
scanner driver, printer drivers and True Type Compatible fonts, install:
Install Multi-Function Link ® Pro
■
Install Printer and Scanner Drivers Only
If you only want to print and scan, you can install only the Brother MFC
drivers, install:
Install Printer and Scanner Drivers Only
■
Install NetCentric™ FaxStorm
If you want to be able to send Internet faxes from your computer anytime,
anywhere without using your Brother machine, install:
Install NetCentric™ FaxStorm
Install Automatic E-Mail Printing
If you want your e-mail messages automatically to be retrieved from your
POP3 server and printed on your Brother machine, install:
■ Automatic E-Mail Printing
View Online Documentation
All instructions are in the On-Line Documentation and Help files on the
CD-ROM.
■ View Online Documentation
View Product Support Information
■
This is a page of all Brother support numbers.
View Product Support Information
Brother Web Link
Brother Web Link visits the Internet Brother Home Page on the
World Wide Web. You can find more information about Brother products,
from product specification sheets to Frequently Asked Questions (FAQ’s).
You must have service with an Internet service provider.
Exit
Click Exit to exit the CD-ROM window, or click Return to return to the
previous window.
S E T U P
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12 - 11
Installing the Brother Software
(For Parallel Interface)
IMPORTANT
To install the software using Windows NT ® Workstation Version 4.0,
you must be logged on as the Administrator. After Multi-Function
Link® Pro is installed, restart Windows NT ® a second time and again
log in as the Administrator, so you can complete the Remote Setup
application. After you have completed Remote Setup, log in using
your normal User name.
Overview of Basic Steps
1. Insert the Brother CD-ROM into your CD-ROM drive.
2. Enter the command for your version of Windows ®, if needed.
3. Select the software option that suits your needs.
4. Follow the installation instructions.
1 Insert the Brother CD-ROM into your CD-ROM drive.
2 Enter the command for your version of Windows ®, if needed.
After you insert the Brother CD-ROM, you must type the appropriate
command for your version of Windows®:
■
If you are using Windows® 3.1x, from the Program Manager: Click File,
then Run, then type x:SETUP.EXE. (“x” is the drive letter for your
CD-ROM drive.) This will start the Software Installation program.
■
If you are using Windows® 95/98 or Windows NT ® Workstation Version
4.0, the Software Installation program appears automatically when you
insert the Brother CD-ROM.
■
For Windows ® 95/98 and Windows NT ® Workstation Version 4.0, you can
also click Start at the Desktop, select Run and then enter x:\SETUP.EXE.
(“x” is the drive letter for your CD-ROM drive.)
The Brother LOGO will be displayed on the screen.
12 - 12
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If you are using Windows NT ® 3.51 or earlier, the following error message
will appear on the screen:
You are running Windows NT® 3.51 or earlier. Brother MFL Pro does not
support this version of Windows NT ®. YOU MUST UPGRADE TO
WINDOWS NT 4.0 AND REINSTALL MFL Pro!!
If you are using Windows NT ® Workstation 4.0 and you are not logged-in
as the Administrator, an error message will appear explaining the problem.
A window appears listing the options:
For each application you install, click on that name in the Software
Installation window and follow the instructions on the screen. The last
step will be to restart Windows® and access the Software Installation
window again to install the next application.
3 Click on “Install Multi-Function Link® Pro Software” and follow the
prompts on the screen.
After you install the Multi-Function Link ® Pro Software and restart your
PC, the MFC Remote Setup dialog box will be displayed on your PC
screen. MFC Remote Setup allows you to quickly set up your MFC by
taking advantage of the ease and speed of programming on your PC. When
you access this application, the settings on the MFC will be displayed on
your PC so you can change them as needed and then download them to the
MFC.
4 After you finish installing the software, you can click on “On-Line
Documentation” to access on-line documentation for
Multi-Function Link ® Pro and ScanSoft™ PaperPort®.
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12 - 13
The On-Line Documentation window appears:
5 In the On-Line Documentation window, click on “Install Acrobat Reader”
and follow the prompts on the screen. You must install Acrobat Reader
before you can view on-line documentation.
Helpful Hints for Windows® 3.1 x or Windows® 95/98
■
For Windows® 3.1x Only: The installer automatically updates your
SYSTEM.INI Windows® file by adding DEVICE=bi-di.386 under the
[386Enh] section. If any bi-directional parallel communications device
driver has previously been installed, it will be deactivated by this new
driver. If you want to use the driver that was previously installed, you
should first install this driver, then reinstall your previous driver.
However, reinstalling the previous driver will make the Brother machine’s
driver inactive.
■
The installer makes the installed printer driver the Windows ® default.
■
The installer automatically sets the printer port to the parallel interface,
LPT1 (for Windows ® 3.1x) and BRMFC (for Windows® 95/98) and BMFC
(for Windows NT® Workstation 4.0).
■
During this installation, changes have been made to the SYSTEM.INI
file. It is necessary to restart Windows® so the changes become effective
and the installed bi-directional parallel communications device driver can
take effect.
IMPORTANT
Please see the README.WRI file in the root directory of the CD-ROM
(or floppy disk) for last-minute important installation and troubleshooting
information.
To uninstall Multi-Function Link® Pro, click the Uninstall icon in the
Brother MFL Pro Program group and follow the instructions on the screen.
12 - 14
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Receiving Messages into the PC
To receive faxes into your PC through the MFC: (See Connecting the
MFC to the Computer, page 12-3 or 12-10.)
1 Make sure the MFC is connected to the PC. The PC and the
Multi-Function Link ® Pro Main Menu must be running at all times.
2 Load the Multi-Function Link ® Pro software into your PC.
(See Installing Multi-Function Link® Pro Software (CD-ROM 1)
page 12-4 or 12-11.)
3 On your PC in the Multi-Function Link® Pro software:
A Select Setup from the Preferences... pull-down menu in the Main
Menu.
B Under Answer Mode select Fax only.
C Click the OK button.
4 Check that the Multi-Function Link® Pro mode is ON (see below).
Multi-Function Link® Pro Mode
You can switch Multi-Function Link® Pro Mode on and off as needed. If
you want your fax messages to go directly into your PC, make sure the MF
Link setting is ON. If you want faxes to print on your MFC when they
arrive, you can switch MF Link mode to OFF. (See On-Line
Documentation for Multi-Function Link ® Pro on the Brother CD-ROM
and Using the Multi-Function Link ® Pro Software Chapter 16.)
1 Press
Function , 1
2 Press
or
3 Press
Stop
,
2
,
0
.
to select ON (or OFF) and press
Set .
to exit.
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12 - 16
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13 For DOS Users
How to Use Brother Machine with Your DOS
Application Software
Before working with your application software that runs on DOS, check
that the Brother machine’s name appears in the printer selection of your
application software. If the machine is not listed, you must install the
printer driver that corresponds to HP LaserJet IIP’s emulations.
The following table shows combinations of printer drivers and emulation
mode. To get the most out of this machine, you should install an HP
printer driver in your application software.
Printer driver supported in
your application software
Emulation mode to be selected with
the remote printer console program
HP LaserJet IIP™
HP LaserJet II™
HP LaserJet IIP emulation mode
Auto emulation selection
■
The best or recommended printer driver is indicated in bold.
Be sure to choose the proper printer driver in your application software.
■ Be sure the printing resolution is set to 300 dpi in your DOS application
software.
■
What Does the Remote Printer Console Do?
The Remote Printer Console (RPC) is a utility program that can run in the
DOS environment and comprises the following two programs:
Remote Printer Console Main Program
This program allows you to change various printer settings such as
emulation, print quality, fonts, page setup etc., from your computer
screen. Since most DOS applications have a Printer Settings menu that
overrides the settings made by the RPC, you may not have to use this
utility program. This utility program is useful for application software
that does not control the printer’s settings and features.
F O R
D O S
U S E R S
13 - 1
Printer Status Monitor Program
This utility program can monitor your printer’s status using bi-directional
parallel communications. This utility program stays resident in your
computer memory (Terminate-and-Stay Resident program) and runs in the
background.
Installing the Remote Printer Console
Before you install the program, make sure you have the following
hardware and software to install the program:
DOS
Monitor
Option
Version 3.3 or later
EGA/VGA or compatible
Mouse; the mouse driver must be installed.
(You can also operate the program with the keyboard.)
Follow these steps to install the remote printer console program:
1 Make sure your Brother machine is connected to your computer and it is
set to Online.
2 Start your computer and go to the DOS prompt. If you are in Windows®,
exit and return to the DOS prompt.
3 Insert the Brother CD-ROM into your CD-ROM drive.
4 At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CDROM drive for “x”) and press Enter.
C:\>x:
5 Type CD DOS and press Enter.
x:\>CD DOS
6 Type RPCSETUP and press Enter.
x:\DOS>RPCSETUP
7 Follow the instructions from the installer.
13 - 2
F O R
D O S
U S E R S
Using the Remote Printer Console Main Program
Type C:\RPCX>RPCX and press the Enter key to start the Remote Printer
Console main program.
The Main Screen will appear on your computer screen as shown below.
Remote Printer Console
Direct_Access
Printer_Setup
Console_Config
Guide
Current Status
Status
Ready
Media Type
Regular
Paper feed
Paper Cassette
Emulation
Paper Size
Orientation
Laser Jet IIP
Letter
Portrait
Quality
Copies
Normal
1
Memory size
[↑/¬] Select
[Alt+Character] Menu
2138112 Byte
[Enter] Setting
[F1] Help
[ESC] Exit
If bi-directional communication is enabled between your computer and
MFC when it starts, the RPC gets the current settings information from
your MFC. Otherwise, RPC shows its default settings. If you want to
change settings, move the cursor to the item you want and select it using
the Enter and Cursor keys. Then, press the Enter key to make the
selected settings valid.
There are four sub menus. (See table below.) Select the sub menu you
want by clicking on it with the mouse, using the cursor keys and the
Enter key, or by pressing the hot key commands for that sub menu.
Menu
Press the keys
Functions
Direct
Access
Alt + D
You can directly control the Brother
machine, with Print Form, Reset Printer.
Printer
Setup
Alt + P
You can enter the setting mode to change
other printer settings, such as, margin
settings, continue mode, font and sleep
mode.
Console
Config
Alt + C
You can change the environment settings
for the RPC program: color, Status
Monitor configuration, etc.
Guide
Alt + G
You can go to the Guide mode.
Help
F1
You can get Online Help: If you press F1,
you can get information on a highlighted
item.
F O R
D O S
U S E R S
13 - 3
Remote Printer Console
Current Printer Status Information
Item
Default
What This Item Does
Media Type
Regular
Selects the media type “Regular,” “Thin
Paper,” “Thick Paper,” “Thicker Paper,”
“Bond Paper” or “Transparency.”
Paper Feed
Paper
Cassette
Selects the paper feed mode, either
“Paper Cassette” or “Manual.”
Emulation*1
Laser Jet IIP Selects “Laser Jet IIP.”
Paper Size*1 Letter
Selects the paper size, either “Letter,”
“Legal,” “A4,” “Executive,’’ “Monarch,”
“COM10,” “DL,” “C5,” “B5,” “A5,” “A6,”
“JIS B5” or “A4 LONG.”
Orientation*1 Portrait
Selects the paper direction, either
“Portrait” or “Landscape.”
Quality*1
Normal
Selects the print quality, either “Normal”
or “Economy.”
Copies*1
1
200 pages.
Sets the number of print copies from 1 to
*1
The items can be set in the current printer status information
dialog box.
Printer Setup Category
Print Setup Section
13 - 4
Item
Default
What This Item Does
Copies
1
Sets the number of print copies from 1 to
200 pages.
Quality
Normal
Selects the print quality to either
“Normal” and “Economy.”
Emulation
Laser Jet IIP Selects “Laser Jet IIP.”
F O R
D O S
U S E R S
Page Setup Section
Item
Default
What This Item Does
Left Margin
*2
Sets the Left Margin value (0-145)
columns.
Right Margin
*2
Sets the Right Margin value (0-155)
columns.
Top Margin
0.5" or 0.33" Sets the Top Margin 0", 0.33", 0.5", 1",
1.5” or 2".
Bottom Margin 0.5" or 0.33" Sets the Bottom Margin 0", 0.33", 0.5",
1", 1.5" or 2".
Line / Page
*2
Sets the lines/pages (5-128).
Xoffset
0
Sets the Xoffset (vertical) value from
-500 to 500 dots.
Yoffset
0
Sets the Yoffset (horizontal) value from
-500 to 500 dots.
*1 These values (except Yoffset and Xoffset) are overidden by settings
within your application software.
*2 These values depend on the paper size settings.
Font Configuration
Item
Default
What This Item Does
Font Source
Internal
“Internal”
Font name
Brogham10 Selects a font from any of the printer’s
internal fonts (Brougham 10, 12 and
Letter Gothic16.66).
Pitch
10
Selects the font size of the selected font.
If you selected the Brougham or
LetterGothic font, Pitch is shown in the
selection box.
Symbol Set
PC8
Selects the symbol set.
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13 - 5
Other Configuration
Item
Default
What This Item Does
Auto LF
Off
Selects Auto LF “On or Off”
Auto CR
Off
Selects Auto CR “On or Off”
Auto Wrap
Off
Selects Auto Wrap “On or Off”
Auto Skip
On
Selects Auto Skip “On or Off”
Console Configuration Category
File
Function
Environment
Sets the Buzzer on/off, Color for Remote
Print Console
Status Monitor
Sets the hot-key for waking-up the RPC.
For more information on RPC, see the Help Information within the
program.
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Using the Printer Status Monitor Program
Type C:\RPCX>STMX and press the Enter key to make the Printer
Status Monitor Program stay resident in your computer memory. If there
are any changes to the printer status, it displays a message on your
computer screen.
If the Printer Status Monitor program stays resident in your computer, you
can monitor the printer status on your computer screen immediately by
using the hot-key (Ctrl+Alt+R).
To remove the Printer Status Monitor program from your computer
memory, type C:\RPCX>STMX/R and press the Enter key.
The RPC works in the environment where your Brother machine is
directly connected to your computer. If you are using printer buffer
switches that do not support bi-directional communication between the
Brother machine and computer, the program works only in the PC to
machine direction and cannot receive Brother machine status information.
The program does NOT work with Brother machines on a network.
If the RPC conflicts with some application software, exit your application
software and then run the RPC.
The RPC may work in the DOS-compatible box screen mode of
Windows ®. However, it is recommended that you completely exit from
Windows ® to the DOS prompt before using the RPC.
The Printer Status Monitor and some other Terminate-and-Stay programs
cannot coexist in the computer’s memory. If they don’t work properly
together, use them one at a time. You can suspend the Printer Status
monitor with any of the following methods or commands.
Type C:\RPCX>STMX/R and press the Enter key. Hold the space bar
down while executing the AUTOEXEC.BAT file at DOS startup to
prevent the status monitor from being loaded as a TSR program.
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14
Using the Brother MFC
as a Printer
Special Printing Features
Windows® Printing
The dedicated printer driver and TrueType™ compatible fonts for
Microsoft® Windows ® 3.1x, 95/98 and Windows NT® Workstation Version
4.0 are available on the CD-ROM supplied with your machine. You can
install them easily into your Windows ® system using our installer
program. The driver supports our unique compression mode to enhance
printing speed in Windows® applications, and allows you to set various
printer settings, including economy printing mode and custom paper size.
Popular Printer Emulation Support
The machine supports HP LaserJet IIP printer emulation mode. If you use
DOS application software, or Windows ® 3.0 or earlier, you can use HP
LaserJet IIP emulation mode for printer operations. (Use the Remote
Printer Console program to set the printer emulation.)
Remote Printer Console Program for DOS
The MFL Pro CD-ROM supplied with your machine includes the utility
program Remote Printer Console (RPC). When you operate your
computer in the Disk Operating System (DOS) environment, RPC lets you
easily change the Brother machine’s default settings (such as fonts, page
setup, emulations, etc.).
RPC also provides a status monitor Terminate-and-Stay Resident (TSR)
program. It runs in the background and monitors the printer status as it
reports the current status or errors on your PC screen.
Bi-directional Parallel Interface
The Brother machine’s parallel interface enables it to send memory and
printer setup information to the computer.
Enhanced Memory Management
The Brother machine has its own Data Compression Technology, which
automatically compresses graphic data and downloads font data
efficiently into the machine’s memory. With the machine’s standard
memory, you can avoid memory errors and print most full-page, 600 dpi
graphic and text data, including larger fonts.
U S I N G
B R O T H E R
M A C H I N E
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Printing From Your PC
Multi-purpose Paper Cassette
The machine’s multi-purpose paper cassette can be adjusted to feed many
sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine
receives print data from your computer, it loads paper from the paper
cassette. Insert the sheet of paper with the side you wish to print on face
down in the paper cassette.
■
Select the print command from your PC.
Your PC sends a print command and data to the machine. The machine
displays the date and time and RECEIVING DATA. If there are more
pages, the machine begins to print the next page automatically. When
printing is finished, it returns to online status.
You may select the proper paper source, paper size, and page orientation
in your application software.
If your application software does not support your custom paper size,
select the next larger paper size. Then adjust the print area by changing
the right and left margins in your application software. (See Acceptable
Paper, page 2-5.)
Use the manual feed slot for envelopes, labels, transparencies, card stock
or thicker paper.
Two-Sided Printing (Manual Duplexing)
The supplied printer drivers for Windows ® 3.1x, 95/98 and Windows NT ®
Workstation Version 4.0 enable manual duplex printing. (For more
information, see the Help screen for the printer driver.)
Please select LPT1 on the
printer driver.
The machine prints all the
even-numbered pages on one
side of the paper first.
Then, the Windows® driver
instructs you (with a pop-up
message) to reinsert the paper.
Before reinserting the paper,
straighten it well, or you may
get a paper jam. Very thin or
very thick paper is not recommended.
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U S I N G
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Caution
When you use manual duplexing, it is possible that a paper jam may occur
or the print quality might not be satisfactory. (See Paper is Jammed in the
Multi-purpose Paper Cassette, page 22-6.)
Front Output Bin
The machine ejects paper with printed surfaces face down into the output
bin in the front of the machine. Unfold the output bin extension to support
the printed pages.
To prevent the possibility of
transparencies smudging as they
stack in the output bin, remove
each transparency after it exits.
Manual Feed Slot
Your machine has a manual feed
slot above the paper cassette.
You can load envelopes and
special print media one at a time
into this slot. You do not have to
remove paper from the paper cassette.
(For information about
Acceptable Paper, see page 2-5.)
Insert the sheet of paper with the side
you wish to print on face up in the
manual feed slot.
Use the manual feed slot to print
or copy on envelopes, labels,
card stock or thicker paper.
U S I N G
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Loading One Sheet of Paper
You do not have to choose Manual Feed in the Setup dialog box of your
printer driver. Insert the sheet of paper for Portrait (vertical) or
Landscape (horizontal), with the side you wish to print on face up in the
manual feed slot.
1 Align the paper at the center of the manual feed slot and insert it all the
way.
2 Adjust the paper guides
to the width of the paper.
Manual
Feed
Slot
Loading More than One Sheet of Paper
1 Open the Setup dialog box of the Windows® printer driver and select
Manual Feed in the Paper Source section. Follow Steps 1 and 2 above to
load the first page. The machine starts printing automatically.
2 After the first page is printed, the screen
MANUAL FEED
displays:
PRESS FF/CONT
Insert the next sheet of paper to resume printing.
3 Repeat Steps 1 and 2 until you have finished printing.
When you use manual feed slot, it is best to first press Print Priority . This
allows you to print PC data without interruption from incoming faxes.
(Incoming faxes will be stored in the machine’s memory.)
■
To stop or clear the manual feed, turn the machine offline by pressing the
On/Off Line key, then press Shift and Test/Reset —OR—Stop it with a PC
command.
If you do not select Manual Feed, and insert a page in the manual feed
slot, the machine will load the first page from the manual feed slot and
subsequent pages from the paper cassette.
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U S I N G
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Printing on Thicker Paper and Card Stock
When the rear cover is lifted up, the machine has a straight paper path
from the manual feed slot to the rear of the printer. Use this paper feed
and output method when you want to print on envelope, thicker paper or
card stock.
1 Select manual feed mode in the printer driver.
2 Send the print data as usual.
3 Lift up the rear cover at the rear of
the machine.
4 Adjust the manual feed paper guides to the width of the paper you are
using.
5 Insert a single sheet of paper into the manual feed slot until the front edge
touches the paper feed rollers. Let go of the paper as the machine pulls it
into position.
6 After the machine ejects the printed page, return to Step 5 to insert the
next sheet of paper. The machine will wait until you insert the next sheet
of paper. Repeat Steps 5 and 6 for each page to be printed.
7 When you have finished printing, close the rear cover of the machine.
To prevent the possibility of
transparencies smudging as they
stack in the output bin, remove
each transparency after it exits.
U S I N G
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Simultaneous Printing/Faxing
Your machine can print data from your computer while sending or
receiving a fax, or while scanning information into the computer.
However, when the machine is copying or receiving a fax on paper, it
pauses the PC printing operation, and resumes when copying or fax
receiving is complete. Fax sending and receiving continues during PC
printing/copying. (See Acceptable Paper, page 2-5.)
Choosing Acceptable Paper
We recommend that you test paper (especially special sizes and types of
paper) on the machine before purchasing large quantities.
■
Avoid feeding labels with carrier sheets exposed, or your machine will be
damaged.
■
Avoid using coated paper, such as vinyl coated paper.
■
Avoid using preprinted or highly textured paper.
For optimum printing, use a recommend type of paper, especially plain
paper and transparencies. For more information on paper specifications,
consult your nearest authorized sales representative or the place where
you purchased your machine.
■
Use label or transparencies that are designed for use in laser printers.
■
For the best print quality, we recommend using long-grained paper.
■
If you are using special paper, and the paper has problems feeding from
the paper cassette, try again using the manual feed slot.
■
You can use recycled paper in this machine.
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U S I N G
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Printer Operation Keys
On/Off Line Key
This key toggles the machine’s On Line and
Off Line print status, which appears on the
display. If you press this key while printing,
the machine stops printing and goes off line.
Press On/Off Line again to resume printing.
FF/Cont Key
This key sets the machine to Form Feed and Continue.
When the screen displays REMAINED DATA, press On/Off Line to turn
machine offline, then press FF/Cont . The machine prints any data remaining
in its memory.
If an error occurs, such as MEMORY FULL, press
and continue operation.
FF/Cont
to clear the error
If you press FF/Cont while the screen displays MANUAL FEED, the
machine stops feeding paper from the manual feed slot and starts feeding
paper from the paper cassette.
Print Priority Key
When you press Print Priority , the machine enters printer mode and will not
print faxes on paper. Instead, faxes are stored in memory until you press
Print Priority again or when printing is finished.
Test/Reset Key
You can print a test sample page. Press On/Off Line , then press Test/Reset (the
machine cannot print a test sample page if it is online). The machine prints
a test sample page.
You can also clear data from the memory and reset printer default settings.
Press On/Off Line press Shift and Test/Reset at the same time; all data is cleared
from the memory.
U S I N G
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Printing the Internal Font List
You can print a list of the machine’s internal (or resident) fonts to see how
each font looks before you select it.
1 Press
Function , 2
2 Press
Start .
3 Press
Stop
, 1 , 1 .
The machine prints the list.
to exit.
Printing the Print Configuration List
You can print a list of current printer settings.
1 Press
Function , 2
2 Press
Start .
3 Press
Stop
, 1 ,
2
.
The machine prints the settings.
to exit.
Restoring Factory Default Settings
You can return the machine to original factory settings. Permanent fonts
are restored, but macros are cleared. You can change user settings using
the Remote Printer Console program. (See page 14-1.)
1 Press
Function , 2
,
2
, 1 .
2 Press
1 to restore the factory settings
—OR—Press 2 to exit without making
a change.
3 Press
Stop
1.RESET 2.EXIT
to exit.
Printing PC Data in Hexadecimal
You can print data as hexadecimal values to check data errors and
problems. If you select HEX DUMP MODE, all PC data is printed
hexadecimal. To turn hexidecimal mode off, press On/Off Line then Shift and
Test/Reset at the same time.
1 Press
Function , 2
,
2
,
2
.
2 Press
1 to set PC to hexidecimal mode
—OR—Press 2 to exit without
making a change.
3 Press
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Stop
1.SET 2.EXIT
to exit.
U S I N G
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15
Using the Windows® Based
Brother Control Center
(For Windows® 95/98 and NT® 4.0 Only)
Brother Control Center
The Brother Control Center is a software utility that pops up on the PC
screen whenever paper is placed in the automatic document feeder. This
allows you to quite easily, with very few mouse clicks, access the most
frequently used scanning applications. Using the Control Center
eliminates the need to manually launch the specific applications.
The Brother Control Center provides three categories of functions:
1. Scan directly to a file, E-mail, word processor or graphic application of
choice
2. Enhanced copy functions, such as Two on One Copying
3. PC Faxing using the Brother MFL Pro PC Fax software
U S I N G
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AutoLoad the Brother Control Center
The Control Center is initially configured to automatically load each time
Windows ® is started. When the Control Center is loaded, the Control
Center
icon will appear in the task bar. If you don’t want the Control
Center to load automatically, you can turn off AutoLoad.
How to Turn Off AutoLoad
1 Left click the Control Center
icon and click Show.
2 When the Control Center icon appears, left click on the Smart Click
Control Center button. A dialogue box with a check box labeled
“AutoLoad Pop-up” will appear:
3 Uncheck the AutoLoad Pop-Up option.
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U S I N G
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Brother Control Center Features
Auto Configuration
During the installation process the Control Center checks your system to
determine the default applications for E-mail, word processing and
graphics viewer/editor. For example, if you are using Outlook as your
default E-mail application, the Control Center automatically will create a
link and a scanning application button for Outlook.
You can change a default application by right clicking on any of the scan
buttons in the Control Center and selecting a different application. For
example, you can change a scan button from MS Word
to MS Word Pad
by changing the
application that is listed for the Word Processor.
Scanning Operations
Scan to File—allows you to scan directly to a disk file with two mouse
clicks. You can change the file type, destination directory and file name,
as needed.
Scan to E-mail—enables you, with just two mouse clicks, to scan a picture
or text document directly into an E-mail application as a standard
attachment. You have the option of selecting the file type and resolution
for the attachment.
Scan to Word Processor—enables you to scan a text document, run
ScanSoft TextBridge OCR and insert the text original (not graphic image)
into a word processing file with just two mouse clicks. You have the
option of selecting the destination word processing program, such as Word
Pad, MS Word, Word Perfect, etc.
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Scan to Graphic Application—allows you to scan an image directly into
any graphic viewer/editor application. You can select the destination
application, such as MS Paint or Corel PhotoPaint.
Copy Operations
Copy—allows you to use the PC and any Windows® printer driver for
enhanced copy functions. You can scan the page on the Brother MFC and
print the copies using any of the features of the Brother MFC printer
driver—OR—you can direct the copy output to any standard Windows ®
printer driver installed on the PC.
Two on One Copy—allows you to use the Two on One page feature of the
Brother printer driver to copy two original pages onto a single output
page. This feature creates a thumbnail of each page and prints both images
on a single page.
PC Fax Operation
Send a Fax—allows you to scan a picture or text original and
automatically send the image as a fax from the PC using the Brother MFL
Pro fax software.
Scanner Settings for Scan, Copy and PC Fax
Buttons
When the Pop-Up screen is displayed, you can access the Scanner Settings
window.
Click the Smart Click
icon at the top right of the Brother Control
Center screen—OR—Click the Modify Settings… button on any of the
Configuration screens.
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U S I N G
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Global Settings
AutoLoad Pop-Up—Click this checkbox if you want Brother MFL Control
Center to load when you boot your computer.
Setting Up the Scanner Configurations
The Pop-Up application stores eight different scanning modes. Each time
you scan an original, you will choose the most appropriate scanning mode
from the following:
Faxing, Filing and Copying
Text for OCR
Photos
Photos (High Quality)
Photos (Quick Scan)
Custom
Draft Copy
Fine Copy
Each mode has its own set of stored settings. You can keep the factory
default settings or change them at any time:
Resolution—Select the scanning resolution you most frequently use.
Color Mode—From the pull-down list, select
Scan Size—From the pull-down list, select
Brightness—Slide the adjuster from 0% to 100%
Contrast—Slide the adjuster from 0% to 100%
Click OK to save your changes. If you make a mistake or later decide to
return to the original default setting, just click the Restore Defaults
button when the scanning mode is displayed.
To access the Scanner Configurations screen:
1 Place the original in the ADF.
2 Right-click the appropriate Control Center button to display
Configurations…, then click it. The configuration screen for that Control
Center button will appear.
3 To save your settings, press the OK button, or To return to the factory
default settings, press the Restore Defaults button.
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Perform an Operation from the Control Center
Screen
If you see this screen it means you left-clicked a button in the Control
Center window without first placing an original in the ADF.
Place the original in the Brother machine’s ADF, then click OK to return
to the Control Center screen.
Scan to File
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos;
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine
Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
Destination Folder
PaperPort Folder—Select this checkbox to scan the original into your
PaperPort folder.
Other Folder—Select this checkbox, to scan the original as another file
type and/or into another directory/folder.
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File—If you selected Other Folder, from the pull-down list select the type
of file:
PaperPort Files (*.MAX)
Self Viewing Files (*.EXE)
PaperPort 5.0 Files (*.MAX)
PaperPort 4.0 Files (*.MAX)
PaperPort 3.0 Files (*.MAX)
Windows Bitmap (*.BMP)
PC Paintbrush (*.PCX)
Multi-page PCX (*.DCX)
JPEG Image Files (*.JPG)
TIFF-Uncompressed (*.TIF)
TIFF Group 4 (*.TIF)
TIFF Class F (*.TIF)
Multi-Page TIFF-Uncompressed (*.TIF)
Multi-Page TIFF Group 4 (*.TIF)
Multi-Page TIFF Class F (*.TIF)
PDF Files (*.PDF)
Portable Network Graphics (*.PNG)
FlashPix (*.FPX)
HFX Fax Files (*.HFX)
To Search your system for the directory and folder you want, click the
Browse… button. Click OK to save your settings.
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Send Scan to E-mail
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos;
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine
Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
Email Application
Email Package—From the pull-down list, select your E-mail application.
Email Settings—Click the EMail Settings… button to set up links.
The Links Preferences window will appear:
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File Attachments
Do not convert files—Click this checkbox if you do not want to change
the file type of attachments. The Conversion Options will not be available
(grayed).
Convert MAX files only—Click this checkbox if you want to convert only
attachments that are PaperPort files.
Convert all files when possible—Click this checkbox if you want to
change the file type of all attachments.
Conversion Options
Format
Combine all files into one file when possible—Click this checkbox to
combine all files of the same type into one file.
(For Brother Color Models Only) Convert non-image files to color—Click
this checkbox to convert all files that have been processed through OCR to
color.
Show QuickSend Menu
Click this checkbox if you want the Select QuickSend Recipient window
to be displayed when you choose Scan to E-mail. This feature works only
with MAPI type E-mail applications, such as Microsoft Exchange,
Microsoft Outlook and Eudora.
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QuickSend List
You can create a list of Email names and addresses for quick selection.
Click the New button to add a name(s) to your QuickSend list. Your Email
phone book listing is displayed, so you can select stored names or create
new ones:
Highlight the name(s) you want to add to your list, click the User button,
then click OK to return to the Link Preference window.
From the Link Preference window, you can remove a name from the
QuickSend list, highlight the name and clicking the Delete button.
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Send Scan to Word Processor
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos;
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine
Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
Word Processor
Word Processor—From the pull-down list, select the word processor you
want to use.
Click the Link Settings… button to display a screen to set up a link to the
version of OCR and document format that you want to use:
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OCR Package—From the pull-down list, select TextBridge Classic OCR if
you want to use the OCR package that was installed with the Brother
software.
Click the OCR Settings… button to choose how the OCR application will
read the pages you scan into your word processor application.
The Preferences window will appear:
Select your setting and click OK.
• Auto Orientation—Check this checkbox if you want your word
processor application to read the page as it is set up.
• Decolumnized Output—Check this checkbox if you want your word
processor application to read across the entire page from left to right.
• Document Format—From the pull-down list, select the file format you
want to use for your word processor or text documents.
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User Defined Button
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos; Photos
(High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
Target Application
Application—From the pull-down list, select the application you want to
add to this Pop-Up screen.
Click the Custom Link Settings… button to set up links for your userdefined application.
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Copy / Two on One Copy
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos;
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine
Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
Copy Settings
Brother MFL Pro Printer II
Copies—Enter the number of copies you want to print.
To change the copy options, click the Copy Options… button.
Click the OK button to save your Copy settings.
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Send a Fax
Scanner Settings
From the pull-down list, select the scanning mode that is appropriate for
the type of file: Faxing, Filing and Copying; Text for OCR; Photos;
Photos (High Quality); Photos (Quick Scan); Custom; Draft Copy or Fine
Copy.
To change any of the settings for that mode, click the Modify Settings…
button.
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FAX Settings
Brother MFL Pro Fax
FAX Resolution—Click the pull-down arrow to choose the fax resolution
you want:
• Standard (200x100)
• Fine (200x200)
• SuperFine (200x400)
To change the fax options, click the FAX Options… button.
Click the OK button when you are ready to save your FAX settings.
The MFL Pro Fax on COM1 Properties screen appears:
Select the Paper Size, Orientation (Portrait or Landscape) and click OK.
To return to the factory default settings, click the Restore Defaults
button.
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U S I N G
B R O T H E R
C O N T R O L
C E N T E R
16
Using Multi-Function Link
Pro Software
®
Introduction
This chapter outlines the basics of the Brother software, so you can get
started using the Multi-Function Link® Pro software. Detailed installation
and setup instructions are in the On-Line Documentation section of the
Brother CD-ROM 1 that is included with your MFC.
Check the online README.WRI file in the root
directory of the CD-ROM 1 for last-minute
important information and troubleshooting tips
that were not included in the On-Line
Documentation.
Multi-Function Link® Pro software for your MFC includes PaperPort® for
Brother and ScanSoft™ TextBridge®. (See Chapter 17, Using ScanSoft™
PaperPort ® for Brother/ TextBridge ®.)
Software by:
Brother Resource Manager
The Brother Resource Manager application must be running for you to use
your MFC with your Windows ® computer. Multi-Function Link Pro
software and the MFL Pro Printer Driver automatically load the Resource
Manager, as needed. The Resource Manager allows the single bidirectional Parallel port on the MFC to simulate a Communications port
for faxing and scanning and to simulate a Parallel port for Windows® GDI
printing. The MFC also can use Epson LQ-510, LQ-850 and LQ-2550
printer emulation, which do not require the Resource Manager.
U S I N G
M U LT I - F U N C T I O N
L I N K
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P R O
S O F T WA R E
16 - 1
MFC Remote Setup
The MFC Remote Setup application allows you to quickly set up your
MFC by taking advantage of the ease and speed of programming on your
PC. When you access this application, the settings on your MFC will be
downloaded automatically to your PC and displayed on your computer
screen. If you change the settings, you can upload them directly to
the MFC.
Select the MFC Remote Setup icon from the Multi-Function Link ® Pro
program group. The Remote Setup screen will appear:
16 - 2
U S I N G
M U LT I - F U N C T I O N
L I N K
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P R O
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Multi-Function Link® Pro Main Menu
The Multi-Function Link® Pro Main Menu is the application used for all
fax sending and receiving operations. It also contains an electronic Phone
Book program and a Log Manager that maintains a record of all PC fax
transactions. The Main Menu can be accessed through the Brother
Multi-Function Link® Pro program group.
Sending a Fax from Your PC
Sending a Quick Fax
A QuickFax is a cover page only fax with a message. This option is very
useful when you want to fax a quick, short message from your PC.
1 From the Main Menu, select the QuickFax
button—OR—Select
QuickFax from the Start pull-down menu. The QuickFax screen will
appear.
2 Enter the Fax number, Name, and Company information in the appropriate
fields on the screen—OR—Select the Open Phone Book… button to
choose someone from your phone book.
3 Complete the Subject and QuickFax note fields.
4 Click the Send Fax button.
U S I N G
M U LT I - F U N C T I O N
L I N K
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16 - 3
Sending a Fax from the Main Menu
You can send a fax from the Main Menu and attach multiple files. The
“attachments” can be in different file formats.
1 From the Main Menu window, select the Send Fax
button—OR—
Select Send Fax from the Start pull-down menu. The Send Fax window
will appear:
2 Enter the Fax number, Name, and Company information in these fields
—OR—Select the Open Phone Book button to choose someone from your
phone book.
3 Complete the Subject and Cover page note fields.
4 Click on the Attachments… button to add any file(s) you want to fax with it.
5 Click the Send Fax button.
Sending a Fax from a Windows® Application
You can send a fax directly from any Windows ® application using the
following steps:
1 Create the document in a Windows ® application.
2 Select Brother MFL Pro Fax as your printer.
3 Select the Print command to begin the fax transmission. The Fax Sending
dialog box will appear :
4 Enter the name and fax number of the recipient—OR—Select the Open
Phone Book… button and choose a name. Select Close to return to the
Send Fax dialog box.
5 Select the Send cover page check box to include a cover page.
6 Select the Send Fax button.
16 - 4
U S I N G
M U LT I - F U N C T I O N
L I N K
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Receiving Faxes into the PC
To receive faxes into your PC through the MFC, first you must have
connected your MFC to your computer. Then, you can load the
Multi-Function Link® Pro software. (See Setting up the MFC and PC to
Work Together, page 12-1.)
Use the following checklists for the MFC and PC, to make sure you have
properly set up the MFC and PC to work together.
Checklist for the MFC
1 To make sure the MF Link mode is active, press
2 Use
3 Press
or
Function , 1
,
2
,
0
.
to select ON (not OFF).
Set .
Set MF Link mode to OFF only if you want all incoming faxes to be
printed at the MFC.
Checklist for Your PC
1 Make sure the MFC is connected to the PC.
2 In the Main Menu, select the Setup pull-down menu.
3 Select Preferences...
4 Under Answer Mode, select Fax only.
5 Click the OK button.
6 Keep the PC and the Multi-Function Link® Pro Main Menu running at all
times.
U S I N G
M U LT I - F U N C T I O N
L I N K
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16 - 5
Viewing Received Faxes
Faxes that are received into the PC will appear in the InBox of the
Log Manager. To access the Log Manager, from the Main Menu click the
Log Manager
select Mail/Log.
button—OR—From the Start pull-down menu,
1 In the Log Manager, select the Fax folder.
2 Then select the InBox folder. A listing of your incoming messages will
appear on the right side of the window.
3 Double-click on the fax you wish to view.
The ScanSoft ™ PaperPort ® Viewer will run automatically and the fax you
selected from the list will be displayed. (See Using ScanSoft ™ PaperPort
and ScanSoft™ TextBridge ®, page 17-1.)
16 - 6
U S I N G
M U LT I - F U N C T I O N
L I N K
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17
Using ScanSoft™ PaperPort®
for Brother/TextBridge®
Using the Scan Keys
You can use the Scan keys on the panel to
control scan originals to your word
processing, graphics or E-mail applications.
Using the Control Panel Keys (For Windows®
95/98 and Windows NT® 4.0 Only)
If you have connected a Macintosh G3 or iMac, the control panel keys will
not work with your PC. Please see Using Brother TWAIN Scanner Driver
with Your Apple® New Power Macintosh® G3 or iMac, page 23-2.
The control panel keys are not available for Windows ® 3.1x.
Before you can use the Scan keys on the control panel, you must have
connected the MFC to your Windows® based PC and loaded the
appropriate Brother Drivers for your version of Windows ®. When you are
ready to use the Scan keys, make sure the Brother Control Center
application is running on your PC. (For details about how to configure the
Brother Control Center buttons to launch the application of your choice
using the Scan keys, see Chapter 15, “Using the Windows ® Based Brother
Control Center.”)
Scan Image
You can scan a color picture into your graphics application for viewing
and editing.
1 Place your original in the ADF or
on the scanner glass.
2 Press
Scan Image
.
SCANNING:IMAGE
100%
The MFC will scan the original
and send a color image to your
graphics application.
U S I N G
P A P E R P O RT
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17 - 1
Scan/OCR
If your original is text, you can have it automatically converted by
ScanSoft™ TextBridge® to an editable text file and then displayed in your
word processing application for further editing.
1 Place your original in the ADF or
on the scanner glass.
2 Press
Scan/OCR .
3 The MFC will scan the original
perform OCR in ScanSoft™
TextBridge®, and then display
the result in your word processing
application for viewing and editing.
SCANNING:OCR
100%
Scan to E-mail
You can scan either a black and white or a color original into your E-mail
application as a file attachment. Although the Brother Control Center can
be configured to send only black and white or color file attachments at
one time, you can easily change this setting. (For details, see Chapter 15,
Using the Windows ® Based Brother Control Center.)
1 Place the original in the ADF or
on the scanner glass.
2 Press
Scan to E-mail .
3 The MFC will scan the original,
SCANNING:E-MAIL
create a file attachment, and launch
your E-mail application, displaying
the new message waiting to be
addressed.
17 - 2
U S I N G
P A P E R P O RT
®
A N D
100%
T E X T B R I D G E
Using ScanSoft™ PaperPort® and TextBridge®
ScanSoft™ PaperPort® for Brother is a document management application.
You will use PaperPort® to view incoming faxes and scanned documents.
PaperPort® has a sophisticated, yet easy-to-use, filing system that will
help you organize your graphics and text documents. It allows you to
combine or “stack” documents of different formats for printing, faxing or
filing. ScanSoft™ PaperPort ® can be accessed through the ScanSoft™
PaperPort® program group. See On-Line Documentation for MultiFunction Link® Pro on the CD-ROM.
The complete ScanSoft ™ PaperPort® Owner’s Manual, including
ScanSoft™ TextBridge® OCR, is in the On-Line Documentation on the
CD-ROM. This chapter is only an introduction to the basic operations.
U S I N G
P A P E R P O RT
®
A N D
T E X T B R I D G E
17 - 3
Viewing Items in ScanSoft™ PaperPort®
ScanSoft™ PaperPort® provides several ways to view items: Desktop
View displays a thumbnail, a small graphic that represents each item in a
Desktop or folder. Items in the selected folder appear on the PaperPort®
Desktop. You can see PaperPort ® items (MAX files) and non-PaperPort®
items (files created using other applications). Non-PaperPort® items
include an icon that indicates the application that was used to create the
item; a non-PaperPort ® item is represented by a small rectangular
thumbnail and not an actual image.
Page View displays a close-up of a single page and you can open a
PaperPort® item by double-clicking on it. As long as you have the
appropriate application on your computer to display it, you can also
double-click a non-PaperPort® item to open it.
Destop View displays items
as thumbnails
Page View displays each item
as a full page
Organizing Your Items in Folders
PaperPort® has an easy-to-use filing system for organizing your items. The
filing system consists of folders and items that you select to view in
Desktop View. An item can be a PaperPort® item or a non-PaperPort ®
item:
■
Folders are arranged in a “tree” structure in the Folder View. You use this
pane to select folders and view their items in Desktop View.
■
You can simply drag and drop an item onto a folder. When the folder is
highlighted, release the mouse button and the item is stored in that folder.
■
Folders can be “nested”—that is, stored in other folders.
■
When you double-click a folder, its items (both PaperPort ® MAX files and
other files) appear on the Desktop.
■
You can also use Windows® Explorer to manage the folders and items
shown in Desktop View.
17 - 4
U S I N G
P A P E R P O RT
®
A N D
T E X T B R I D G E
Links to Many Other Applications
ScanSoft™ PaperPort® automatically recognizes many other applications on
your computer and creates a “working link” to them. The Link Bar at the
bottom of Desktop view shows icons of those linked applications. To use a
link, drag an item onto one of the icons to start the application represented
by the icon. A typical use of the Link Bar is to select an item and then fax it.
This sample Link Bar shows several applications with links to PaperPort®.
If PaperPort ® does not automatically recognize one of the applications on
your computer, you can manually create a link using the Create New Link
command. (See PaperPort ® in the On-Line-Documentation on the CDROM for more information about creating new links.)
Using ScanSoft™ TextBridge ® OCR
(Converting Image Text to Text You Can Edit)
Software by:
ScanSoft™
ScanSoft™ TextBridge® OCR is automatically installed when you install
ScanSoft™ PaperPort® on your computer.
ScanSoft™ PaperPort® can quickly convert the text on a ScanSoft ™
PaperPort® item (which is really just a picture of the text) into text that
you can edit with a word processing application. PaperPor
®
uses the optical character recognition application ScanSoft™
TextBridge®, which comes with PaperPort ®—OR—PaperPort® uses your
application if it is already on your computer. You can convert the entire
item, or by using the Copy As Text command, you can select only a
portion of the text to convert.
Dragging an item onto a word-processing link icon starts PaperPort®’s
built-in OCR application, or you can use your own OCR application.
U S I N G
P A P E R P O RT
®
A N D
T E X T B R I D G E
17 - 5
Importing Items from Other Applications
In addition to scanning items, you can bring items into PaperPort® in a
variety of ways and convert them to PaperPort® (MAX) files in several
different ways:
■
Print to the Desktop View from another application, such as Microsoft
Excel.
■
Import files saved in other file formats, such as Windows® Bitmap (BMP)
or Tag Image File Format (TIFF).
Exporting Items in Other Formats
You can export or save PaperPort® items in several popular file formats,
such as BMP, JPEG, TIFF, or self-viewing. For example, to create a file
for an Internet Web site, export it as a JPEG file. Web pages often use
JPEG files for displaying images.
Scanning a Document
TWAIN COMPLIANT
The Brother Multi-Function Link® Pro software includes a TWAIN
compliant scanner driver. TWAIN drivers meet the standard universal
protocol for communicating between scanners and software applications.
This means that not only can you scan images directly into the PaperPort®
viewer that Brother included with your MFC, but you can also scan
images directly into hundreds of other software applications that support
TWAIN scanning. These applications include popular programs like
Adobe Photoshop, Adobe PageMaker, CorelDraw and many more.
To choose Brother Multi-Function Link® Pro as your scanner driver, select
it under the Select scanner—OR—Select source option in your software.
17 - 6
U S I N G
P A P E R P O RT
®
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T E X T B R I D G E
Accessing the Scanner
From the PaperPort® window, select the Scan or TWAIN button or from
the File drop-down menu choose Acquire. Multi-Function Link® Pro’s
TWAIN dialog box will appear:
Scanning a Document into the PC
1 Place the original in the ADF or on the scanner glass.
2 Adjust the following settings, if needed, in the Scanner window:
• Resolution
• Color Type (Black & White, Gray [Error Diffusion], True Gray, 256
Color, 24 bit color or 24 bit color [Fast])
• Size
3 Select the Start button from the scanner window.
When scanning is completed, press Cancel to return to the PaperPort®
window.
U S I N G
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17 - 7
Settings in the Scanner Window
Resolution:
Resolution: Select the scanning resolution from the Resolution drop down
list. Higher resolutions take more memory and transfer time, but can
achieve a finer scanned image. You can choose:
• 100 x 100 dpi
• 150 x 150 dpi
• 200 x 100 dpi (Black & White, Gray [Error Diffusion] only)
• 200 x 200 dpi
• 200 x 400 dpi (Black & White, Gray [Error Diffusion] only)
• 300 x 300 dpi
• 400 x 400 dpi
• 600 x 600 dpi
• 1200 x 1200 dpi (Black & white, Gray [Error Diffusion]. True Gray,
24 bit color and 24 bit color [Fast] only)
Color Type:
Black & White: Set the Color Type to Black & White for text or line art.
Gray Scale: For photographic images, set the Color Type to Gray (Error
Diffusion) or True Gray.
Colors: Choose either 256 Color, which scans up to 256 colors, 24 bit color
24 bit color [Fast], which scans up to 16.8 million colors. Although using 24
bit color or 24 bit color [Fast] creates an image with the most accurate colors,
the image file will be approximately nine times larger than a file created with
256 Color. You have a choice of faster scanning with 24 bit color [Fast] or
using the Brother Color Matching Technology with 24 bit color.
17 - 8
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Size:
Set the Size to one of the following:
• Letter (8 1/2 x 11 in.)
• A4 (210 x 297 mm.)
• Legal (8 1/2 x 14 in.)
• A5 (148 x 210 mm.)
• B5 (182 x 257 mm.)
• Executive (7 1/4 x 10 1/2 in.)
• Business Card (90 x 60 mm.)
• Custom (User adjustable from 0.35 x 0.35 in. to 8.5 x 14 in.)
After you select a custom size, you can adjust the scanning area further by
using the left mouse button to drag the dotted outline of the scanning area.
This is required when you want to crop an image when scanning.
To scan business cards, select the Business Card (90 x 60 mm.) size
setting and place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor
or other graphics application, you should try different settings for the
contrast, mode and resolution to see which settings best suit your needs.
Custom:
This section displays the size you selected. To adjust the scanning area size
to business card size automatically, check the Business Card Size box.
Adjust:
In the Adjust section, click the Image button. The Image screen will appear:
Use the cursor to drag the indicator buttons to the left or right to adjust the
Brightness and the Contrast, as needed.
Paper:
Check the Photo box if the image is a photograph.
Video Capture:
The Video Capture button displays the video frame grabber window.
(See Video Capture from the PC, page 17-12 for details.)
U S I N G
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17 - 9
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version of the image will appear in the Scanning Area. This is
only a preview of the image so you can see how it will look. The PreScan
button is used to preview an image for cropping any unwanted portions
from the image. When you are satisfied with the preview, select the Start
button from the scanner window to scan the image.
How to use PreScan to adjust an image:
1 Insert the original face down in the ADF of your MFC.
2 Select the PreScan button.
The entire original will be scanned into the PC and will appear in the
Scanning Area of the Scanner window.
3 To crop a portion of the original to be scanned, drag any side or corner of
the dotted outline in the Scanning Area with the left mouse button. Adjust
the dotted outline until it surrounds only the portion of the original you
wish to scan.
4 Place the original in the ADF or on the scanner glass again.
5 Adjust the settings for Resolution, Color Type and Size in the Scanner
window, as needed.
17 - 10
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6 Select the Start button.
This time only the selected area of the original will appear in the
PaperPort® window.
7 In the PaperPort® window, use the options available to refine the image.
(See PaperPort® for Brother Online Documentation on the CD-ROM for
details.)
U S I N G
P A P E R P O RT
®
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T E X T B R I D G E
17 - 11
Video Capture from the PC
Video Capture is the process of isolating a single frame (or picture) from
media played on video equipment (such as a video camera or VCR) and then
converting that frame into an image file on your PC. Once the frame is an
image file, it can be saved, printed, faxed, and inserted into other files.
Connecting Your Video Equipment
Before you can begin to capture a video frame, you must first connect
your video equipment to the MFC.
To connect your video equipment:
1 Connect your video cable to the jack on your video equipment labeled
VIDEO OUT.
2 Connect the RCA male plug on the other end of the video cable to the
RCA female jack on the front of the MFC.
Capturing An Image
You can access Multi-Function Link® Pro’s TWAIN dialog box from the
ScanSoft™ PaperPort® for Brother viewer or from any application that is
compatible with TWAIN scanning devices.
17 - 12
U S I N G
P A P E R P O RT
®
A N D
T E X T B R I D G E
To capture a frame as an image:
1 Connect your video equipment to the MFC.
2 From PaperPort®, select Acquire from the File menu, or click on the
Scan (TWAIN)
icon.
Multi-Function Link® Pro’s TWAIN dialog box will appear:
3 In the Multi-Function Link® Pro Setup (TWAIN) dialog box, click the
Video Capture button.
The Video Capture dialog box will appear.
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17 - 13
5 Select the Source of the video:
• Live Camera
• Tape/VCR
• Laser Disc®
• Digital Camera
6 Select the Type of video:
• Auto-is the most common choice, since the system will determine the
Type for you.
• Moving
• Still
• High Quality
• Pro Quality-is the highest quality.
7 Select the Preview type:
• B & W-Black and White displays approximately four frames per second.
• Color-displays approximately one frame every two seconds because
color images contain much more data.
8 Select the Size (dots per inch) of the image file to be created:
• 1280 x 960-is the best quality. The image file will be large and take more
space on your PC.
• 750 x 562
• 640 x 480-is suitable for most images.
• 320 x 240
9 Turn on your video equipment and start running the video.
10 When you see the frame you want to capture, click the Pause button.
The frame will be displayed in the viewer screen section of
Multi-Function Link ® Pro’s TWAIN dialog box.
11 If you wish to capture the displayed frame, click the OK button –OR–
If you are not satisfied with the frame that is displayed, resume running
the video by clicking the Pause button a second time.
The video will resume running.
12 Click the Quit button to exit the Video Capture dialog box.
13 Run PaperPort ®, where a thumbnail image of your frame will be
displayed. (See ScanSoft™ PaperPort ® Online Documentation on the CDROM for details).
17 - 14
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18
Using Internet Faxing with
NetCentric™ FaxStorm
Internet Faxing
(For Windows® 3.1 / 95/98 /NT® 4.0 Only)
Internet faxing (NetCentric FaxStorm) brings together the power of the
PC and the economy of the Internet. Outgoing faxes are relayed from your
desktop to a network provider’s fax server over an IP connection. From
the server, the fax job is transmitted across the Internet using
sophisticated least-cost-routing algorithms, then delivered to a fax
machine using local phone lines, or to another computer as an E-mail
attachment. Faxes can be sent to a single recipient or to multiple
recipients. NetCentric ™ FaxStorm tracks your faxes to their destinations,
and informs you of their status. When servers are down due to Internet
outages, NetCentric ™ FaxStorm re-routes your fax jobs and requests for
account status.
You can access incoming faxes from any web-connected desktop and even
forward them to others directly from the Inbox account.
Before You Use this Software
Please read “Using Internet Faxing with
NetCentric TM FaxStorm” in the On-Line
Documentation on the CD-ROM (and in the
Brother fax-back system) and check the online
README.WRI file in the root directory of the
CD-ROM for last-minute important information
and troubleshooting tips not included in the
On-Line Documentation.
For more detailed instructions about how to use
NetCentricTM FaxStorm, see the online HELP files
after you install NetCentric TM FaxStorm on your
computer. Use the Help pull-down menus to access
HELP.
FA X I N G
W I T H
N E T C E N T R I C
™
FA X S TO R M
18 - 1
To Look for Software Updates at www.brother.com
1 Select your country and click Go!!
2 Under Facsimile / Multi-Function / Phone System banner, click Software.
3 Click Windows 3.1 / 95 / 98 / NT 4.0.
4 Select the application or product category you want.
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and
operating system, click View On-Line Documentation for operation
instructions.
Customer Support
You can select Web Problem Reports from the Utilities menu of the
NetCentric™ FaxStorm window. Your web browser will open the problem
report page of NetCentric Corporation. Use this to send your problem
directly to Customer Support at NetCentric Corporation, or
Contact NetCentric Corporation at
28 Crosby Drive
Bedford, MA, USA 01730
1 (781) 685-5200 (voice)
9 a.m. to 6 p.m., EST,
Monday through Friday
1 (781) 685-5600 (fax)
E-mail: support@netcentric.com
18 - 2
FA X I N G
W I T H
24 hours a day
7 days a week
N E T C E N T R I C
™
FA X S T O R M
19
Using Automatic E-Mail
Printing
For Windows® 95/98 Only
Main Features
■
You can use Automatic E-Mail Printing with other E-mail software:
Brother Automatic E-Mail Printing has some extra functions that other Email software, such as Netscape NavigatorTM or MS Internet Mail, do not
support.
■
Automatic E-Mail Printing can be configured for a multiple user account:
In Brother Automatic E-Mail Printing you can set more than one e-mail
account on a single PC so you can print e-mail in each account
automatically.
■
Automatic access to your specifed POP3 server at the specifed time:
You can specify the time when the Brother Automatic E-Mail Printing
automatically accesses the server to check for new mail.
■
Provides an “In Memory” printer driver:
You can receive and print e-mail data at the same time, by searching for
a specified character string in the mail header. It allows you to see the
sender, subject and relevant part of the mail content.
Before You Use this Software
Please read “Using Automatic E-Mail Printing” in
the On-Line Documentation on the CD-ROM
(and in the Brother fax-back system) and check the
online README.WRI file in the root directory of
CD-ROM 1 for last-minute important information
and troubleshooting tips not included in the OnLine Documentation. Look for updates at
www.brother.com, which will be listed under your
model number. (See page 19-2)
U S I N G A U TO M AT I C
E - M A I L
P R I N T I N G
19 - 1
To Look for Software Updates at www.brother.com
1 Select your country and click Go!!
2 Under Facsimile / Multi-Function / Phone System banner, click Software.
3 Click Windows 3.1 / 95 / 98 / NT 4.0.
4 Select the application or product category you want.
To Access the On-Line Documentation
After you have installed the Brother driver(s) for your model and
operating system, click View On-Line Documentation for operation
instructions.
19 - 2
U S I N G A U TO M AT I C
E - M A I L P R I N T I N G
20 Optional Accessories
Additional Memory for Faxing/Printing
The memory board is installed on the main controller board inside the
Brother machine. When you add the optional memory board, it increases
the performance modes for both fax and printer operations.
The MFC has 8 MB of memory. All models can recognize 8 MB
(ME8000) or 16 MB (ME16000) of Optional Memory. Be careful to
purchase the appropriate memory board for your needs.
For the Printer
Additional memory is useful and may be necessary if you want to
download many different fonts or want to print a very complex document.
For the Fax
Additional memory is available and will expand the memory used for
sending and receiving faxes.
7 MB
(up to 700 pages)
Optional Memory
Total
8 MB
or
16 MB
15 MB
(up to 1500 pages)
or
23 MB
(up to 2300 pages)
Using Brother #1 Chart with JBIG coding and Standard Resolution.
O P T I O N A L
A C C E S S O R I E S
20 - 1
Paper Cassette #2 (Option)
You can purchase the Paper Cassette #2 accessory (LT400) to use as a
third paper source. Cassette #2 holds up to 250 sheets of 20 lb. (75 g/m2)
paper.
Multi-purpose
Paper Cassette #2:
Holds approx. 250 sheets of 20 lb. (75 g/m2) or
50 sheets of 42 lb. (158 g/m2) Letter/A4 paper,
10 transparencies
Basis Weight:
17 to 28 lb. (64 to 105 g/m2)
Caliper:
0.003 to 0.005 inches. (0.08 to 0.13 mm)
Moisture Content:
4% to 6% by weight
Smoothness:
100 to 250 (Sheffield)
We Recommend:
Cut sheet:
Label:
Transparency:
Xerox 4200
Avery laser label or equivalent
3M CG3300 for laser printers or equivalent
Network (LAN) Board
When you add the Network (LAN) Board (NC-8000), you can connect
your MFC into the network and use Internet FAX, FAX Gateway, Network
Scanner, Network Printer and Network Management functions.
20 - 2
O P T I O N A L
A C C E S S O R I E S
21 Important Information
Standard Telephone and
FCC Notices (For 120V Models Only)
These notices are in effect on models sold and
used in the United States only.
When programming emergency numbers and/or making test calls to
emergency numbers:
■
Remain on the line and briefly explain to the dispatcher the reason for the
call before hanging up.
■
Perform these activities in the off-peak hours, such as early morning or
late evening.
This equipment complies with Part 68 of FCC Rules. On the rear panel of
this equipment is a label that contains, among other information, the FCC
Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your
telephone company.
You may safely connect this equipment to the telephone line by means of
a standard modular jack, USOC RJ11C.
An FCC compliant telephone cord with a modular plug is provided with
this equipment. This equipment is designed to be connected to the
telephone line or premise’s wiring using a compatible modular jack that is
Part 68 compliant. See the Installation section of this manual for details.
The REN is useful in determining the quantity of devices you may
connect to your telephone line and still have those devices ring when your
telephone number is called. In most, but not all areas, the sum of the
RENs of all devices connected to one line should not exceed five (5).
To be certain of the number of devices you may connect to your line, as
determined by the REN, you should contact your local telephone company
to determine the maximum REN for your calling area. If your machine
damages the telephone line, the telephone company may discontinue your
service temporarily. If possible, they will notify you in advance. If
advanced notice is not practical, you will be notified as soon as possible.
You will be informed of your right to file a complaint with the FCC.
I M P O RTA N T
I N F O R M AT I O N
21 - 1
Your telephone company may make changes to its facilities, equipment,
operations or procedures that could affect the proper functioning of your
equipment. If they do, you will be notified in advance to give you an
opportunity to maintain uninterrupted telephone service.
If you experience trouble with your machine, please contact a Brother
Authorized Service Center for information on service or repair. The
telephone company may ask that you disconnect this equipment from the
line until the problem has been corrected or until you are sure that the
equipment is not malfunctioning.
If you are not able to solve a problem with your multi-function center,
contact Brother Customer Service at
USA:
1-800-284-4329
1-908-575-8790
From within Canada: 1-800-853-6660
1-514-685-4898
From within Montreal: 1-514-685-6464
(voice)
(fax)
(voice)
(fax)
(voice)
WARNING
To protect against risk of electrical shock, always disconnect all cables
from wall outlets before servicing, modifying or installing the equipment.
Use of controls, adjustments or performance of procedures other than
those specified in this manual may result in hazardous invisible radiation
exposure.
This equipment may not be used on coin service lines provided by the
telephone company or connected to party lines.
Federal Communications Commission (FCC)
Declaration of Conformity (For USA Only)
Responsible Party : Brother International Corporation
100 Somerset Corporate Boulevard
Bridgewater, NJ 08807-0911 USA
TEL : (908) 704-1700
declares, that the products
Product Name :
MFC 9600
comply with Part 15 of the FCC Rules. Operation is subject to the
following two conditions: (1) This device may not cause harmful
interference, and (2) this device must accept any interference received,
including interference that may cause undesired operation.
ENERGY STAR® Compliance Statement
As an ENERGY S TAR ® Partner, Brother Industries, Ltd.
has determined that this product meets the
E NERGY S TAR ® guidelines for energy efficiency.
21 - 2
I M P O RTA N T
I N F O R M AT I O N
Important—About the Interface Cable
A shielded interface cable which is included with your machine should be
used to ensure compliance with the limits for a Class B digital device.
Caution
Changes or modifications not expressly approved by Brother Industries,
Ltd. could void the user’s authority to operate the equipment.
Industry Canada Compliance Statement
(For Canada Only)
This Class B digital apparatus complies with Canadian ICES-003.
Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.
Laser Safety (For 110-120V Models Only)
This equipment is certified as a Class I laser product under the U.S.
Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and
Safety Act of 1968. This means that the equipment does not produce
hazardous laser radiation.
Since radiation emitted inside the equipment is completely confined
within protective housings and external covers, the laser beam cannot
escape from the machine during any phase of user operation.
FDA Regulations
U.S. Food and Drug Administration (FDA) has implemented regulations
for laser products manufactured on and after August 2, 1976. Compliance
is mandatory for products marketed in the United States. The following
label on the back of the machine indicates compliance with the FDA
regulations and must be attached to laser products marketed in the United
States.
Manufacturing Information
BROTHER CORP. (ASIA) LTD.
BROTHER BUJI NAN LING FACTORY
Gold Garden Industry, Nan Ling Village, Buji, Rong Gang, Shenzhen,
China.
This product complies with FDA radiation performance standards,
21 CFR Subchapter J.
I M P O RTA N T
I N F O R M AT I O N
21 - 3
Important Safety Instructions
1 Read all of these instructions.
2 Save them for later reference.
3 Follow all warnings and instructions marked on the product.
4 Unplug this product from the wall outlet before cleaning. Do not use
liquid or aerosol cleaners. Use a damp cloth for cleaning.
5 Do not place this product on an unstable cart, stand, or table. The product
may fall, causing serious damage to the product.
6 Slots and openings in the cabinet and the back or bottom are provided for
ventilation. To ensure reliable operation of the product and to protect it
from overheating, these openings must not be blocked or covered. The
openings should never be blocked by placing the product on a bed, sofa,
rug, or other similar surface; near or over a radiator or heater; or in a
built-in wall unit or cabinet without ventilation.
7 This product should be operated from the type of power source indicated
on the label. If you are not sure of the type of power available, consult
your dealer or local power company.
8 Use only the power cord supplied with this machine.
9 This product is equipped with a 3-wire grounding type plug, a plug having
a third (grounding) pin. This plug will fit into only a grounding-type
power outlet. This is a safety feature. If you are unable to insert the plug
into the outlet, contact your electrician to replace your obsolete outlet. Do
not defeat the purpose of the grounding-type plug, by using an adapter.
10 Do not allow anything to rest on the power cord. Do not place this product
where people can walk on the cord.
11 If an extension cord is used with this product, make sure that the total
ampere ratings on the products plugged into the extension cord do not
exceed the extension cord ampere rating. The total of all products plugged
into the wall outlet must not exceed 15 amperes (USA only).
12 Never push objects of any kind into this product through cabinet slots,
since they may touch dangerous voltage points or short out parts resulting
in the risk of fire or electric shock. Never spill liquid of any kind on the
product.
13 This product has no ON/OFF switch. In case the main power to the
machine must be disconnected quickly, it is very important that you have
easy access to the main plug and the main socket where the plug is
connected.
21 - 4
I M P O RTA N T
I N F O R M AT I O N
14 Unplug this product from the wall outlet and refer servicing to a Brother
Authorized Service Center under the following conditions:
A When the power cord is damaged or frayed.
B If liquid has been spilled into the product.
C If the product has been exposed to rain or water.
D If the product does not operate normally when the operating
instructions are followed. Adjust only those controls that are covered
by the operating instructions. Improper adjustment of other controls
may result in damage and will often require extensive work by a
qualified technician to restore the product to normal operation.
E If the product has been dropped or the cabinet has been damaged.
F If the product exhibits a distinct change in performance, indicating a
need for service.
15 Do not attempt to service this product yourself, as opening or removing
covers may expose you to dangerous voltage points and/or other risks, and
may void your warranty. Refer all servicing to a Brother Authorized Service
Center. A list of Brother Authorized Service Centers has been included for
your convenience, or you may contact the following Brother Customer
Service numbers for your nearest Brother Authorized Service Center:
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
1-800-521-2846 (fax-back system)
From within Canada:
1-800-853-6660 (voice)
1-514-685-4898 (fax)
1-800-681-9838 (fax-back system)
From within Montreal:
1-514-685-6464 (voice)
16 To protect your product against power surges, we recommend the use of a
power protection device (Surge Protector).
17 When using your telephone equipment, basic safety precautions should
always be followed to reduce the risk of fire, electric shock and injury to
persons, including the following:
• Do not use this product near appliances that use water, a swimming
pool or in a wet basement.
• Do not use the machine’s telephone during an electrical storm (there
is the remote possibility of an electrical shock) or to report a gas leak
in the vicinity of the leak.
• Use only the power cord indicated in this manual.
I M P O RTA N T
I N F O R M AT I O N
21 - 5
Compilation and Publication Notice
Under the supervision of Brother Industries Ltd., this manual has been
compiled and published, covering the latest product descriptions and
specifications.
The contents of this manual and the specifications of this product are
subject to change without notice.
Brother reserves the right to make changes without notice in the
specifications and materials contained herein and shall not be responsible
for any damages (including consequential) caused by reliance on the
materials presented, including but not limited to typographical and other
errors relating to the publication.
Trademarks
Brother is a registered trademark of Brother Industries, Ltd.
The brother logo is a registered trademark of Brother Industries, Ltd.
Multi-Function Link Pro is a registered trademark of Brother Industries,
Ltd.
© Copyright 1996–2000 Brother Industries, Ltd. All rights reserved.
© Copyright 1996–2000 Smith Micro Software, Inc. All rights reserved.
© Copyright 1996–2000 ScanSoft. All rights reserved.
TextBridge and PaperPort are registered trademarks of ScanSoft, Inc.
Windows, Microsoft, MS-DOS, Excel and Word are registered trademarks
of Microsoft in the U.S. and other countries.
NetCentric and FaxStorm are registered trademarks of NetCentric
Corporation.
TrueType is a trademark of Apple Computer, Inc.
Centronics is a trademark of Genicom Corporation.
Epson is a registered trademark and FX-80 and FX-850 are trademarks of
Seiko Epson Corporation.
Hewlett Packard is a registered trademark and HP LaserJet II, IIP, and IID
are trademarks of Hewlett-Packard Company.
IBM, IBM PC, and Proprinter are registered trademarks of International
Business Machines Corporation.
Hammermill copyplus white is a registered trademark of International
Paper.
All other terms and brand and product names mentioned in this
manual are registered trademarks of their respective companies.
21 - 6
I M P O RTA N T
I N F O R M AT I O N
22
Troubleshooting and
Routine Maintenance
Troubleshooting
Brother fax-back system
Brother Customer Service has installed an easy-to-use fax-back system, so
you can get instant answers to common technical questions and product
information for all Brother products. This system is available 24 hours a
day, 7 days a week. You can use the system to send faxes to any fax
machine, not just the one from which you are calling.
If you can’t resolve a difficulty with your machine using this manual, call
our fax-back system, and follow the voice prompts to receive faxed
instructions about using the system, and an index of fax-back subjects.
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
The Brother fax-back system number (USA only) has been
preprogrammed on One Touch key 01 .
Frequently Asked Questions (FAQs)
You can find more information about Brother products on the World Wide
Web, from product specification sheets to Frequently Asked Questions
(FAQs), it is all there. Visit us at:
http://www.brother.com
Brother Bulletin Board
Brother’s Bulletin Board Numbers are
USA:
1-888-298-3616
From within Canada:
1-514-685-2040
Error Messages
As with any sophisticated office product, errors may sometimes occur. If
this happens, your MFC often identifies the problem and displays an error
message. The table below explains the most common error messages.
You can correct most problems by yourself. If you need additional help,
call the Brother fax-back system.
USA:
1-800-521-2846
From within Canada:
1-800-681-9838
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 1
Error Messages
Error Message
Cause
Action
CHANGE DRUM
SOON
The drum unit is near the
end of its life.
Use the drum unit until
you have a print quality
problem; then replace the
drum unit with a new one.
The drum counter was not
reset.
1. Open the front cover
and press Clear .
2. Press 1 to reset.
CHECK PAPER
CHECK PAPER #1
CHECK PAPER #2
The machine is out of paper
or paper is not properly
loaded in the paper cassette.
Refill the paper or remove
the paper and load it
again.
CHECK CASSETTE
MFC cassette cover is open
or MFC cassette is not
installed properly.
Close cassette cover or install
cassette properly.
CHECK SCAN LOCK
The scanner lock is locked.
Release the scanner lock
lever and press Stop . If you
see MACHINE ERROR AF
(or AE), stop operation and
call Customer Service for
assistance:
USA:
1-800-284-4329
From within Canada:
1-800-853-6660
From within Montreal:
1-514-685-6464
COMM. ERROR
Poor phone line quality
caused communication error.
Try the call again. If problem
continues, call Telephone
Company to check your
phone line.
CONNECTION FAIL
You tried to poll a fax
machine that is not in
Polled Waiting mode.
Verify the other party’s
polling setup.
COOLING DOWN
The temperature of the drum You must wait 20 minutes for
unit or toner cartridge is too it to cool.
hot. The machine will pause
its current print job and go
into cooling down mode.
During the cooling down
mode, you will hear the
cooling fan running while the
display on the machine shows
COOLING DOWN.
COVER OPEN
The front cover was not
completely closed.
Close the front cover for
the drum unit.
DISCONNECTED
The other party or other
party’s fax machine
terminated the call.
Try to transmit or receive
again.
22 - 2
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Error Messages
Error Message
Cause
Action
DOCUMENT JAM
Documents were not inserted See “Document Jams and
or fed properly, or document Paper Jams”, page 22-4.
scanned from ADF was longer
than about 40 inches (90cm).
DOWNLOAD FULL
The download buffer is full.
Press FF/Cont . Printing will
resume (the downloading is
canceled).
MACHINE ERROR
XX
MFC has a mechanical
problem.
Call Brother Customer
Service.
USA: 1-800-284-4329
From within Canada:
1-800-853-6660
From within Montreal:
1-514-685-6464
MEMORY FULL
You can’t store data in the
memory.
See page 10-3.
NO RESPONSE/BUSY The number you dialed does
not answer or is busy.
Verify the number and try
again.
NOT REGISTERED
You tried to access a
One Touch or Speed Dial
number that is not
programmed.
Set up the One Touch or
Speed Dial number.
(See pages 7-1, 7-2.)
PLS CLEAN DRUM
The primary corona wire of
drum unit is dirty.
Clean the primary corona
wire of drum unit.
(See page 22-22.)
PLS OPEN COVER
A page, piece of paper or
paper clip, etc. may be
jammed inside the MFC.
Open the front cover.
If you see any jammed paper
or other item, gently pull it
out, then close the front
cover. If the error message
remains, open and close the
front cover again. If the MFC
cannot reset itself and return
to the date and time prompt,
it will display MACHINE
ERROR XX. Please call
Brother Customer Service
and tell them the Machine
Error number, at:
USA:
1-800-284-4329
From within Canada:
1-800-853-6660
From within Montreal:
1-514-685-6464
PRINTER JAM
The paper is jammed in the
MFC.
See page 22-5.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 3
Error Messages
Error Message
Cause
Action
TONER EMPTY
Toner cartridge is not
installed.
—OR—
Toner is used up and printing
is not possible.
Reinstall the toner cartridge.
—OR—
Replace the toner cartridge
with a new one.
(See page 22-19.)
TONER LOW
If the display shows TONER
LOW and the Toner Empty
LED on the control panel is
blinking, you can still print.
But the toner is depleted and
the machine is telling you
that the toner will soon run
out.
Order a new toner cartridge
now.
WARMING UP
The print head detects low
temperature.
Wait until the MFC warms
up.
Document Jams and Paper Jams
Based upon where the original document or printed sheet is jammed,
follow the appropriate set of instructions to remove it.
Document Jam in the Top of the ADF Unit
1 Remove any paper from the
ADF that is not jammed.
ADF Cover
2 Lift the ADF cover.
3 Pull the jammed document out
to the left.
4 Close the ADF cover.
5 Press
22 - 4
Stop .
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Document Jam Inside the ADF Unit
1 Open the document cover.
2 Remove any paper from the
ADF Unit
ADF that is not jammed.
3 Lift the ADF unit.
4 Pull the jammed original out
to the right.
5 Close the ADF unit.
6 Press Stop .
Printer Jam
Before you can clear a printer jam error, you must find out where the
paper is stuck. See the following three types of paper jams.
WARNING
Do not use force to pull the jammed paper from the paper tray because you
may damage the machine and cause toner to scatter on the next printed
pages.
After you use the machine, some internal parts are extremely HOT! When
you open the front, never touch the shaded parts shown in the following
diagram.
HOT!
Rear view
Front view
T R O U B L E S H O O T I N G A N D
HOT!
R O U T I N E
M A I N T E N A N C E
22 - 5
Paper is Jammed in the Multi-purpose Paper Cassette
1 Pull the paper cassette out of the
machine.
2 Remove any crinkled sheets.
3 Adjust the guides to fit.
4 Press down the paper to flatten it in the paper cassette.
5 Reinstall the paper cassette.
Paper is Jammed near the Drum Unit
1 Open the front cover.
2 Remove the drum unit but do not force it if it cannot be removed easily.
Instead, pull the edge of the jammed paper from the paper cassette.
3 Gently pull out the jammed paper.
4 Reinstall the drum unit.
5 Close the front cover.
Paper is Jammed in the Fuser Unit
1 Open the rear cover.
2 Pull out jammed paper. When you
have to pull paper out the back of
the machine, the fuser may get
dirty with toner powder causing the
next few printed page(s) to look
messy. Print a few copies of the
test page until the pages print clearly.
3 Close the rear cover.
22 - 6
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
If You Are Having Difficulty with Your MFC
If you think there is a problem with your MFC, make a copy first.
If the copy looks good, the problem is probably not your MFC.
Check the chart below and follow the troubleshooting tips.
Printing
or
Receiving
Faxes
Difficulty
Suggestions
Condensed Print and
Horizontal Streaks /
Top and Bottom of
Sentences Are Cut Off.
If your copy looks good, you probably had a bad
connection, with static or interference on the
phone line. If the copy looks bad, call Brother
Customer Service at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada)
or 1-514-685-6464 (from within Montreal).
Vertical Black Lines
When Receiving
Sometimes you may see vertical streaks/black
lines on the faxes you receive. Either your
machine’s primary corona wire for printing may
be dirty, or the sending party’s fax scanner may
be dirty. Clean your primary corona wire (see
page 22-19), or ask the sender to make a copy to
see if the problem is with the sending machine.
Try receiving from another fax machine.
If the problem continues, call Brother Customer
Service at 1-800-284-4329 (USA),
1-800-853-6660 (from within Canada) or
1-514-685-6464 (from within Montreal).
Phone Line MFC Does Not Answer Make sure the MFC is not in MANUAL mode.
When Called.
Check for dial tone. If possible, call your MFC
or
to hear it answer. If there is still no answer,
Connections
check the telephone line cord connection. If
there is no ringing when you call your MFC,
call your Telephone Company to check the line.
Sending
Faxes
Handling
Incoming
Calls
Poor Transmitting
Quality
Try changing your resolution to FINE or
SUPERFINE. Make a copy to verify
your MFC’s scanner operation.
Transmission
Verification Report
says “Result:NG”
There is probably temporary noise or static on
the line. Try sending the fax again. If the
problem continues, call the Telephone Company
to check your phone line.
Vertical Black Lines
When Sending
If the copy you made shows the same problem,
your scanner is dirty. (See Cleaning the Scanner
page 22-17.)
Transferring a Fax Call If you answered at an external or extension
to the MFC.
phone, press your Fax Receive Code (default
setting is 51). When your MFC answers, hang
up.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 7
Difficulty
Suggestions
Custom Features on a
Single Line
If you have Voice Mail, Distinctive Ring, an
alarm system or any other custom feature on a
single line with your MFC, it may create a
problem sending or receiving fax data.
For example: If you are sending or receiving a
fax message while a custom feature signal comes
through on the line, the signal can temporarily
interrupt or disrupt the fax data. Brother’s ECM
feature should help overcome this problem. This
condition is related to the telephone system
industry, and is common to all devices that send
and receive information on a single, shared line
with custom features. If avoiding a slight
interruption is crucial to your business, a
separate line with no custom features is
recommended.
Copy
Quality
Difficulties
Vertical streaks
appear in copies.
Sometimes you may see vertical streaks on
your copies. Either the scanner or the primary
corona wire for printing is dirty. Clean them
both. (See pages 22-17 and 22-19.)
General
Printing
Difficulties
The machine does not
print.
Check the following:
• The machine is plugged in. (See page 2-8.)
• The toner cartridge and drum unit are installed
properly. (See page 2-4.)
• The interface cable is securely connected
between the machine and computer.
(See page 12-2 to 12-3 or 12-10.)
• Check to see if LCD is showing an error
message. (See page 22-2.)
The machine prints
unexpectedely or it
prints garbage.
Reset the machine or unplug the electrical cord
and plug it back in. Check the primary settings
in your application software to make sure it is
set up to work with your machine.
The machine cannot
print full pages of a
document.
The machine received a very complex print job
and could not process part of the page. Thisprint.
may be solved in several ways. If you are using
Windows ® 3.1x, Windows ® 95/98 or
Windows NT ® Workstation Version 4.0 with the
supplied printer driver, see the “Windows ®
Setup Printing Problems” section. Try to
reduce the complexity of your document or
reduce print resolution.
The machine prints
Your computer is not recognizing the printer’s
first couple of pages
input buffer full signal. Please make sure to
correctly, then some
connect the printer cable correctly.
pages have text missing.
22 - 8
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Difficulty
Suggestions
The machine cannot
print full pages of
a document.
A MEMORY FULL
message occurs.
• Reduce the printer resolution. Reduce the
complexity of your document and try again.
Reduce the graphic quality or the number of
font sizes within your application software.
• Expand the printer memory by installing one
of the optional memory boards (ME8000 or
ME16000).
My headers or footers
appear when I view
my document on the
screen but do not
up when I print
them.
Most laser printers have a restricted area that
will not accept print. Usually these are the first
two lines and last two lines, leaves 62 printable
lines. Adjust the but do not show up when show
top and bottom margins in your document to
allow for this.
Scanning
Difficulties
TWAIN Errors appear
while scanning.
Make sure the Brother TWAIN Driver is
selected as the primary source. In PaperPort®,
click File | Select Source, highlight the Brother
TWAIN Driver and click Select.
Software
Difficulties
You see the “New
Hardware Found”
message on your PC
screen (although you
have already installed
the drivers in
Windows 95).
Click on ‘Do not install a driver. (Windows
will not prompt you again)’ and click ‘OK’.
(See page 12-10.)
You see the “Update
Follow the instructions from the installer,
Device Driver Wizard” then click Next. Click Finish when it appears
or “Add New Hardware on the screen. (See page 12-10.)
Wizard” message on
your PC screen
(although you have
already installed
the drivers in
Windows 95 or 98).
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 9
Difficulty
Software
“Unable to write to
Difficulties LPT1” or “LPT1
(Continued) already in use” Error
Message appears.
“MFC is Busy” or
“MFC Connect
Failure” Error
Message appears.
Suggestions
1. Make sure the MFC is on (plugged into the
AC outlet) and that it is connected directly
to the computer using the bundled
IEEE-1284 bi-directional parallel cable.
The cable must not go through another
peripheral device (such as a Zip Drive,
External CD-ROM Drive, or Switch box).
2. Make sure the MFC is not displaying an
error message on the LCD Display.
3. Make sure no other device drivers, which
also communicate through the parallel port,
are running automatically when you boot up
the computer (such as, drivers for Zip
Drives, External CD-ROM Drive, etc.)
Suggested areas to check: (Load=, Run=
command lines in the win.ini file or the
Statup Group)
4. Check with you computer manufacturer to
confirm that the computer’s parallel port
settings in the BIOS are set to support a
bi-directional machine; i.e. (Parallel Port
Mode – ECP)
Video
Capture
Difficulty
LCD does not show
“Video: Press Copy
Capture Ready.”
DOS Setup
Printing
Difficulties
I cannot print from my Check that the DOS application software
application software.
interface settings match those of your printer:
for example, if you are using a parallel printer
cable, you would probably set your DOS
software printer port to LPT1. Check for an
error message on the LCD.
The machine prints,
but it prints incorrect
information.
Sometimes
it prints a couple of
characters and then
ejects the pages, etc.
22 - 10
Check the video cable connection to the MFC’s
RCA pin jack. Check that the video equipment
is sending a signal (video equipment is turned
on and set to the correct setting).
This is an indication that your application
printer emulation Prints setting and the
machine’s printer emulation do not match.
Check your application software to make sure
you selected the correct printer driver. The
machine emulates HP LaserJet IIP. Try setting
the machine to HP emulation in Remote
Printer Console and then select the
HP LaserJet IIP printer in your application
software.
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Paper
Handling
Difficulties
Difficulty
Suggestions
The machine prints the
part of my document
but does not print the
last page (The LCD
shows REMAINED
DATA).
This is common problem first with database
software and part of spreadsheet software when
they are not correctly set up. The data has been
sent to the printer but the printer did not receive
the Page Eject command. Press FF/Cont to eject
the page. Then ask your software supplier how
to add a Page Eject (or Form Feed) command to
the end of your print job.
How can I change the
user settings or
default settings on the
machine?
Use the Remote Printer Console (RPC)
program.
The machine does not
load paper. The LCD
shows CHECK PAPER
or PRINTER JAM.
Check to see if the CHECK PAPER or
PRINTER JAM message appears on the LCD.
If so, the multi-purpose paper cassette may be
out of paper or not properly installed. If it is
empty, load a new stack of paper into the
feeder. If there is paper in the multi-purpose
paper cassette, make sure it is straight. If the
paper is curled, you should straighten it.
Sometimes it is helpful to remove the paper,
turn the stack over and put it back into the
multi-purpose paper cassette. Reduce the
amount of paper in the multi-purpose paper
cassette, then try again. Check the manual feed
mode is not selected in the printer driver.
The machine does not
feed paper from the
manual feed slot.
Reinsert the paper firmly, load one sheet at a
time. Make sure that manual feed mode is
selected in the printer driver.
How can I load
envelopes?
You can load envelopes from the manual feed
slot. Your application software must be set up
to print the envelope size you are using. This is
usually done in the Page Setup or Document
Setup menu of your software. Refer to your
software application manual.
What paper can I use?
You can use plain paper, envelopes,
transparencies, labels and organizer paper.
(For information on paper you can use, see
Acceptable Paper, on page 2-5.)
How can I clear paper
jams?
See Printer Jams, on page 22-5.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 11
Print
Quality
Difficulties
Difficulty
Suggestions
Printouts are too dark
or light.
Adjust the print conditions by setting the Print
Density function. It has been factory set to the
middle position. (See Setting the Print
Density, on page 5-4.)
Printed pages contain
white stripes.
You may fix this by wiping the scanner windows
with a clean soft cloth. (See Routine
Maintenance and Cleaning the Drum Unit,
on pages 22-17 and 22-19.) If you still see
white stripes or faint images and the display
shows CHANGE DRUM SOON, replace the
drum unit with a new one. Check the machine’s
environment. Conditions such as humidity, high
temperatures, etc. may cause this print defect to
occur.
White Stripes or
Faint lmages
Printed pages are
stained corona with
toner or have vertical
stripes.
Dark Stripes or
Toner Stains
Clean the machine’s interior and the primary
wire of the drum unit. (See Routine Maintenance
and Cleaning the Drum Unit, on pages 22-17
and 22-19.) Make sure that the tab of the corona
wire is at the home position.
If after cleaning, you still see dark stripes or
toner stains and the display shows CHANGE
DRUM SOON, replace the drum unit with a
new one.
Printed pages have
Make sure that you use paper that meets the
white spots in black
specifications. Rough surface or thick media can
text and graphic areas. cause the problem. If you still see white spots
and the display shows CHANGE DRUM
SOON, replace the drum unit with a new one.
Check the machine’s environment; conditions
such as high humidity may cause this situation
to occur.
White Spots
Toner scatters and
stains the printed
page.
Scattering Toner
The whole page is
printed black.
Black Page
22 - 12
Adjust the print conditions by setting the Print
Density function. Remove the drum unit and
clean the machine’s interior. (See Routine
Maintenance, Cleaning the Printer and
Cleaning the Drum Unit, on pages 22-17 and
22-19.) Make sure that you use paper that
meets specifications. (See page 2-6.) If you
still have scattered toner and the display shows
CHANGE DRUM SOON, replace the drum
unit with a new one. Check the machine’s
environment; high temperature and high
humidity may cause this condition to occur.
Clean the machine’s interior and the primary
corona wire of the drum unit. (See page 22-19.)
Also, do not use heat-sensitive paper as it will
cause this problem. After cleaning, if the printed
pages are still black or the display shows
CHANGE DRUM SOON, replace the drum unit
with a new one. The drum unit may be damaged.
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Print
Quality
Difficulties
(Cont.)
Difficulty
Suggestions
Nothing is printed on
the page.
Make sure that the toner cartridge is not empty.
Wipe electric terminals referring to Routine
Maintenance, Cleaning the Printer and
Cleaning the Drum Unit, on pages 22-18 and
22-19. Make sure that a torn piece of paper
does not remain on the scanner window.
White Page
Printed pages are
marked at regular
intervals.
Example of Regular
Marking
Printed pages are
blurred at the center
or at either edge.
Blurred Page
Ghost images appear
on printed page.
,,,,,,
,,,,,,
,,,,,,
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,,,,,,
,,,,,,
,,,,,,
,,,,,,
,,,,,,
,,,,,,
,,,,,,
,,,,,,
,,,,,,
Ghost Images
Markings may disappear by themselves. Try
copying multiple pages to clear this problem.
Markings may occur if the machine has not
been used for a long time. A possible cause is
that the surface of the drum is scratched. You
must then replace the drum unit with a new
one. If the markings do not disappear, it may
be that the drum was marked or damaged by
excessive exposure to light. In this case,
replace the drum unit with a new one.
Certain environmental conditions such as
humidity, high temperatures, etc. may cause
this condition to occur. Make sure the machine
is placed on a flat, horizontal surface. Remove
the drum unit with the toner cartridge installed.
Try rocking them from side to side. You may
clear a blurred page by wiping the scanner
windows with a clean soft cloth. (See Routine
Maintenance, Cleaning the Printer and
Cleaning the Drum Unit, on pages 22-18
and 22-19.) If a blurred page occurs after
cleaning and the display shows CHANGE
DRUM SOON, replace the drum unit with a
new one.
Adjust the print conditions by setting the Print
Density function. Make sure that you use paper
that meets the specifications. Rough surfaces
or thick media can cause a ghost image. Make
sure that you select the appropriate media type in
the printer driver.
The drum unit is a consumable item and it is necessary to replace it
periodically.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 13
Packing and Shipping the MFC
Whenever you transport the MFC, use the packing materials that came
with your MFC. If you do not pack the MFC correctly, you could void
your warranty.
1 Unplug the MFC from the telephone wall jack.
2 Unplug the MFC from the AC outlet.
WARNING
Do not unplug the MFC after a print job until you hear the final click.
Lock the Scanner Lock
Push the blue Scanner
Lock Lever up to
unlock the scanner.
This lever is located
on the rear left
underside of the
scanner cover.
Scanner Lock Lever
Lock
Unlock
Caution
If the message “CHECK SCAN LOCK” appears on the display, unlock the
scanner immediately and press Stop .
Caution
If the message “MACHINE ERROR AF” or “MACHINE ERROR AE”
appears on the display, do not attempt to operate the machine. Call
Customer Service for assistance. Customer Service phone numbers can be
found on page i of your Owner’s Manual.
WARNING
Damage caused to your MFC by failure to lock the scanner before moving
and shipping will void your warranty.
4 Open the front cover.
5 Remove the drum unit.
22 - 14
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Caution
Remove the drum unit and
toner cartridge assembly.
Leave the toner cartridge
installed in the drum unit.
6 Place the drum unit and toner
cartridge assembly into the
plastic bag and seal the bag.
7 Close the front cover. Fold down the
front output bin extension. Remove
the telephone line cord.
8 Wrap the machine in the plastic bag and
place it in the original carton box with
the original packing material.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 15
9 Place documents (manual and printed material) and the drum unit and
toner cartridge assembly into the original carton as shown below:
10 Close the carton and tape it shut.
22 - 16
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Routine Maintenance
Cleaning the Scanner
Unplug the MFC and lift the document cover. Clean the scanner glass and
the white film with isopropyl alcohol on a lint free cloth.
White Film
Document
Cover
Lift the ADF unit. Clean the white roller and the glass strip under the
roller with isopropyl alcohol on a lint-free cloth.
White Roller
Glass Strip
ADF Unit
If the screen still displays a scanner error, call Brother Customer Service
for assistance at 1-800-284-4329 (USA), 1-800-853-6660 (from within
Canada), or 1-514-685-6464 (from within Montreal).
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 17
Cleaning the Printer
Caution
■
Do not use isopropyl alcohol to remove dirt from the control panel. It may
crack the panel.
■
Do not use isopropyl alcohol to clean the scanner window or toner sensor.
■
Do not touch the scanner window with your finger.
■
The drum unit contains toner, so handle it carefully. If toner scatters and your
hands or clothes get dirty, immediately wipe or wash it off with cold water.
1 Open the front cover.
2 Remove the drum unit assembly.
WARNING
Just after you have used the machine, some internal parts of the machine
are extremely HOT! When you open the front cover of the machine,
never touch the shaded parts as shown in the diagram below.
HOT!
3 Gently clean the scanner window by wiping with a clean soft dry cloth.
Do not use isoproply alcohol.
Scanner Window
22 - 18
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Cleaning the Drum Unit
We recommend placing the drum unit on a drop cloth or large disposable
paper to avoid spilling and scattering toner.
1 Clean the primary corona wire inside the drum unit by gently sliding the
tab from right to left several times.
2 Return the tab and snap it into the home position (▼).
Corona Wire
Tab
Home Position (
)
Caution
If the tab is not at Home position, printed pages may have vertical stripes.
3 Reinstall the drum unit into the machine.
(See Replacing the Drum Unit on page 22-22.)
4 Close the front cover.
5 Plug in the power cord first, then the telephone cord.
Replacing the Toner Cartridge
The machine can print up to 6,000 pages using a high yield toner
cartridge. When the toner cartridge is running low, the display shows
TONER LOW. The machine is supplied with a standard toner cartridge
that must be replaced after approximately 3,000 pages. Actual page count
will vary depending on your average document type (i.e., standard letter,
detailed graphics).
It is a good idea to keep a new toner cartridge ready for use when you see
the toner low warning.
Discard the used toner cartridge according to local regulations. If you are
not sure of them, your local Sanitation Department. Be sure to seal the
toner cartridge tightly so toner powder does not spill out of the cartridge.
When discarding used toner cartridges, keep them separate from domestic
garbage.
We recommend that you clean the machine when you replace the toner
cartridge.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 19
Toner Empty Indicator
When the toner cartridge is running low, the display shows TONER LOW
and the Toner Empty icon on the control panel flashes on and off to
indicate the toner is low.
Toner Empty Icon
Display
When the toner cartridge is empty, the Toner Empty icon appears and the
display shows TONER EMPTY. Once this icon appears, your machine
will not resume printing until you install a new toner cartridge.
How to Replace the Toner Cartridge
WARNING
Just after you use the machine, some internal parts of the machine will be
extremely HOT! So, never touch the shaded parts shown in the
illustration.
HOT!
1 Open the front cover and pull out the drum unit.
22 - 20
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
Place the drum unit on a drop cloth or large piece of disposable paper to
avoid spilling and scattering the toner.
2 Hold down the lock lever on the right and pull the toner cartridge out of
the drum unit assembly.
Lock
Lever
Caution
Handle the toner cartridge carefully. If toner scatters on your hands or
clothes, immediately wipe it off or wash it with cold water.
3 Unpack the new toner cartridge. Place the used toner cartridge into the
aluminum bag and discard it according to local regulations.
Caution
■
Wait to unpack the toner cartridge until immediately before you install it
into the machine. If a toner cartridge is left unpacked for a long period of
time, the toner life is shortened.
■
You can use only a genuine Brother toner cartridge (TN-430 or TN-460),
which is specially formulated to ensure top print quality. Using another
brand of toner cartridge may void your machine’s warranty.
4 Gently rock the toner cartidge
from side to side five or six
times to distribute the toner
evenly inside the cartridge.
5 Remove the protective cover.
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 21
6 Install the new toner
Drum Unit
cartridge into the drum
unit until it clicks
into place.
Toner Cartridge
7 Clean the primary corona
Corona Wire
wire inside the drum unit by
gently sliding the blue tab
from right to left several
times. Return the blue tab
to the home position before
reinstalling the drum unit
assembly.
Tab
Home Position (
)
8 Reinstall the drum unit
and close the front cover.
Replacing the Drum Unit
The machine uses a drum unit to create print images on paper. If the
screen displays CHANGE DRUM SOON, the drum unit is near the end of
its life and it is time to purchase a new one.
Even if the display shows CHANGE DRUM SOON, you may be able to
continue printing without having to replace the drum unit for a while.
However, if there is a noticeable deterioration in the output print quality
(even before CHANGE DRUM SOON is shown), then the drum unit
should be replaced. You should clean the machine when you replace the
drum unit. (See page 22-18 to 22-19.)
Caution
When removing the drum unit, handle it carefully because it contains
toner. If toner scatters and your hands or clothes get dirty, immediately
wipe or wash with cold water.
22 - 22
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
The drum unit is a consumable item, and it is necessary to replace it
periodically. There are many factors that determine the actual drum life,
such as temperature, humidity, type of paper and how much toner you
use for the number of pages per print job, etc. The estimated drum life is
up to 20,000 pages. The actual number of pages your drum will print may
be significantly less than these estimates. Because we have no control
over the many factors that determine the actual drum life, we cannot
guarantee a minimum number of pages that will be printed by your drum.
WARNING
Just after you have used
the machine, some
internal parts of the
machine are extremely
HOT! So please be
careful.
HOT!
Follow these steps to replace the drum unit:
1 Open the front cover.
2 Remove the old drum unit.
Place the drum unit on a drop
cloth or disposable
paper to avoid scattering toner.
3 Hold down the lock lever on the
right and pull the toner cartridge
out of the drum unit assembly.
(See Replacing the Toner
Cartridge, page 22-19.)
Lock
Lever
Discard the used drum unit according to local regulations. If you are not
sure of them, call your local Sanitation Department. Be sure to seal the
drum unit tightly so toner powder does not spill out of the unit. When
discarding used drum units, keep them separate from domestic garbage.
4 Wait to unpack the new drum unit until immediately before installing it.
Place the old drum unit into the aluminium bag and discard it according to
local regulations.
5 Reinstall the toner cartridge into the new drum unit. (See Replacing the
Toner Cartridge, page 22-19.)
T R O U B L E S H O O T I N G A N D
R O U T I N E
M A I N T E N A N C E
22 - 23
6 Reinstall the new drum unit, keeping the front cover open.
7 Press
Clear .
8 Press
1 and when the display shows
ACCEPTED, and close the front cover.
REPLACE DRUM?
1.YES 2.NO
Caution
If toner scatters and your hands or clothes get dirty, immediately wipe off
or wash with cold water.
Checking the Drum Life
You can see the percentage of the drum’s life that remains available.
1 Press
Function , 1
,
0
,
3
.
2 For five seconds, the screen displays the
available percentage of drum life.
DRUM LIFE
REMAINING:70%
Even if the remaining drum life is 0%, you may continue to use the drum
unit until you have a print quality problem.
For Customer Service
USA:
1-800-284-4329 (voice)
1-908-575-8790 (fax)
From within Canada:
1-800-853-6660 (voice)
1-514-685-4898 (fax)
From within Montreal: 1-514-685-6464 (voice)
22 - 24
T R O U B L E S H O O T I N G
A N D
R O U T I N E
M A I N T E N A N C E
23
Using the Brother MFC with a
New Power Macintosh® G3 or
iMac™
Connecting Your USB Equipped Apple
Macintosh G3 or iMac with Mac OS 8.5/8.6
Connect your USB Equipped Apple Macintosh G3 or iMac with Mac OS
8.5/8.6 to your MFC:
1 Set up your MFC and make sure that it is working properly.
2 Unplug the MFC’s AC power cord and turn off the AC power to your
Macintosh G3 or iMac.
3 Connect a standard USB cable to both the MFC and the Macintosh G3 or
iMac.
Installing the Brother Printer and Scanner
Drivers
1 Turn on the power to your Macintosh G3 or iMac and Wait for the startup
process to be completed.
2 Plug in the MFC power cord to turn it on.
3 Insert the Brother CD-ROM into your CD-ROM drive.
The CD-ROM icon will appear on the desktop.
4 Double-click the Start Here icon in the CD-ROM’s folder.
The installer screen will appear:
5 Click Install MFC Printer Driver to begin the installation.
USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC
23 - 1
6 Click Install MFC Scanner Driver to begin the installation.
7 After you have installed the Drivers, click View On-Line Documentation
for operation instructions.
Restart your Macintosh G3 or iMac so it can recognize the new drivers.
Using Brother TWAIN Scanner Driver with
Your Apple Macintosh G3 or iMac
The Brother MFC software includes an Apple TWAIN Scanner driver for
Macintosh G3 or iMac. This Macintosh TWAIN Scanner driver can be
used with any application that supports the TWAIN specification.
Most image editing applications support the TWAIN specification. For
example, Kai’s Power Soap is standard software with iMac and it supports
a TWAIN driver, so Kai’s Power Soap can scan images from the Brother
machine.
Importing Images
Although Brother does not bundle OCR software for the Macintosh G3/
iMac, many editing and OCR software products are available for
Macintosh G3/iMac. Make sure your OCR application supports the
TWAIN specification. Then you can choose the Brother TWAIN Scanner
driver from that application.
Importing images is independent of the Brother MFC Macintosh G3/iMac
software. The file formats that are supported depend on the application
you are using.
To check the file formats that are supported, run your image editing
application and choose the Import option on the File or Edit menu.
Exporting Images in Other Formats
When you use an industry standard TWAIN driver (the Brother TWAIN
Driver) the exportable file formats depend on the software application you
are using. Typically, the more sophisticated or expensive the image editing
application, the more file formats that are supported.
To check the file formats that are supported, run your image editing
application and choose the Export option on the File or Edit menu.
23 - 2
U S I N G Y O U R B R O T H E R M A C H I N E W I T H Y O U R A P P L E M A C I N TO S H G 3 O R I M A C
Accessing the Scanner
Run your image editing application, such as Photoshop, Kai’s Photo Soap.
The first time you use the Brother TWAIN driver, set it as the default by
choosing the “Select TWAIN Source” menu option. Aferward, for each
original you scan choose “TWAIN Acquire” (for example:
File>Import>TWAIN>Acquire). The Scanner setup dialog box will
appear.
Scanning a Document into Your Macintosh G3 or
iMac
1 Insert the document(s) in the ADF of the MFC.
2 Adjust the following settings, if needed, in the scanner setup dialog box:
Resolution
Gray Scale (Black & White, Gray (Error Diffusion), True Gray)
Brightness
Contrast
Size
3 Click Start.
When the scanning is finished, the image will appear in your graphics
application.
USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC
23 - 3
Settings in the Scanner Window
Image
Resolution
Resolution—Choose the scanning resolution from the Resolution pop-up
menu. Higher resolutions take more memory and transfer time, but can
achieve a finer scanned image.
Color Type
Black & White—Set the image Type to Black&White for text or line art.
For photographic images, set the image type to Gray (Error diffusion) or
True Gray.
Gray (Error Diffusion)—is used for documents that contain photographic
images or graphics. (Error Diffusion is a method for creating simulated
gray images by placing black dots in a specific matrix instead of true gray
dots.)
True Gray—also is used for documents containing photographic images or
graphics. This mode is more exact because it uses up to 256 shades of
gray. It requires the most memory and longest transfer time.
23 - 4
U S I N G Y O U R B R O T H E R M A C H I N E W I T H Y O U R A P P L E M A C I N TO S H G 3 O R I M A C
Scanning Area
Set the Size to one of the following:
• Letter (8.5 x 11 inches)
• A4 (210 x 297 mm)
• Legal (8.5 x 14 inches)
• A5 (148 x 210 mm)
• B5 (182 x 257 mm)
• Executive (7.25 x 10.5 inches)
• Business Card (90 x 60 mm)
• Custom (User adjustable from 0.35 x 0.35 inches to 8.5 x 14 inches)
After you choose a custom size, you can adjust the scanning area. Click
and hold the mouse button as you drag the mouse to crop the image.
Width : Enter the width of the custom size.
Length : Enter the length of the custom size.
Business Card Size
To scan business cards, select the Business Card size setting (90 x 60 mm)
and place the business card at the top center of a carrier sheet.
Carrier sheets are available from your Dealer.
When scanning photographs or other images for use in a word processor
or other graphics application, it is a good idea to try different settings for
the contrast, mode and resolution to determine which settings look best.
USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC
23 - 5
Miscellaneous
Brightness
Brightness—Adjust the brightness settings to obtain the best image. The
Brother TWAIN Scanner driver offers 100 brightness settings (-50 to 50).
The default value is 0, representing an “average” setting.
You can set the brightness level by dragging the slidebar to the right to
lighten the image or to the left to darken the image. You can also type a
value in the box to set the setting. Click OK.
If the scanned image is too light, set a lower brightness value and scan the
document again.
If the image is too dark, set a higher brightness value and scan the
document again.
Contrast
The contrast setting is adjustable only when you have selected one of the
gray scale settings, but it is not available when Black & White is selected
as the Gray Scale.
Increasing the contrast level (by dragging the slidebar to the right)
emphasizes dark and light areas of the Image, while decreasing the
contrast level (by dragging the slidebar to the left) rereals more detail in
gray areas. Instead of using the slidebar, you can type a value in the box to
set the contrast. Click OK.
23 - 6
U S I N G Y O U R B R O T H E R M A C H I N E W I T H Y O U R A P P L E M A C I N TO S H G 3 O R I M A C
PreScanning an Image
PreScanning allows you to scan an image quickly at a low resolution. A
thumbnail version will appear in the Scanning Area. This is only a preview
of the image, so you can see how it will look. The PreScan button is used
to preview an image for cropping any unwanted portions from the image.
When you are satisfied with the preview, click Start to scan the image.
1 Insert original in ADF feeder of the Brother MFC.
2 Click PreScan.
The entire original will be scanned into your Macintosh G3 or iMac and
will appear in the Scanning Area of the Scanner dialog box:
3 To scan a portion of the prescanned image, click and drag the mouse to
crop it.
4 Insert original in the ADF of the Brother MFC again.
5 Adjust the settings for Resolution, Color Type (Gray Scale), Brightness,
Contrast, and Size in the Scanner Setup dialog box, as needed.
6 Click Start.
This time only the selected area of the original will appear in the Scanning
Area.
7 In your editing software application, refine the image as usual.
USING YOUR BROTHER MACHINE WITH YOUR APPLE MACINTOSH G3 OR IMAC
23 - 7
23 - 8
U S I N G Y O U R B R O T H E R M A C H I N E W I T H Y O U R A P P L E M A C I N TO S H G 3 O R I M A C
Glossary
Activity Report Lists information about the last 50 incoming and outgoing
faxes. TX means Transmit. RX means Receive.
ADF (Automatic Document Feeder) Originals can be placed in the ADF and
scanned one at a time automatically.
All Dial List A listing of names and numbers stored in One Touch and Speed
Dial memory, in numerical order.
Automatic E-Mail Printing Software application that automatically prints
incoming e-mail messages on the MFC (on CD-ROM 1).
automatic fax transmission Sending a fax without pressing
Hook .
Automatic Redial A feature that enables your MFC to redial the last fax
number if the original fax did not go through because the line was busy.
Backup Print Sets your MFC to print a copy of faxes that are received and
stored in memory.
batch transmission As a cost savings feature, all delayed faxes to the same
fax number will be sent as one transmission.
beeper The sound the keys make when they are pressed, an error occurs or a
document has been received or transmitted.
beeper volume Volume setting for the beep when you press a key or make an
error.
broadcasting The ability to send the same fax message to more than one
location.
Brother Control Center A window that enables you to click on a button to
choose the type of scanning operation you want to perform. If you set up the
Control Center window to load each time you boot your PC, this window
will appear each time you place a original in the ADF.
Caller ID A service purchased from the Telephone Company that lets you see
the number (or name) of the party calling you. Your MFC stores the latest
callers so you can print a Log, view caller information, register selected
callers as auto dial numbers.
Cancel Job Cancels a programmed job, like Delayed Fax or Polling.
CNG tones The special tones (beeps) sent by fax machines during automatic
transmission to tell the receiving machine that they are a from fax machine.
communication error (or Comm. Error) An error during fax sending or
receiving, usually caused by line noise or static.
Coding Method Method of coding the information contained in a document.
All fax machines must use a minimum standard of Modified Huffman (MH).
Your fax machine is capable of greater compression methods, Modified
Read (MR) Modified Modified Read (MMR) and Joint Bi-level Image
export working Group (JBIG) if the receiving machine has the same
capability.
G L O S S A R Y
G-1
Compatibility Group The ability of one fax unit to communicate with
another. Compatibilty is assured between ITU-T Groups.
Contrast Setting to compensate for dark or light documents, by lightening
dark documents or darkening light documents.
Cover Page Prints a page at the other party’s machine, that contains the
sender and recipient’s name and fax number, number of pages and
comment. You can generate an electronic cover page at the other end with
pre-programmed information from memory or you can print a sample
cover page to fax with your original.
Cover Page Message The comment that is on the Cover Page. This is a
programmable feature.
Delayed Fax Sends your fax at a later time that day.
Delayed Timer You can program a certain time each day that all delayed
faxes will be sent on a first come/first served basis.
Distinctive Ring A service purchased from your telephone company that
provides another phone number on an existing phone line. The Brother
MFC uses the new number to simulate a dedicated fax line.
Dual Access Your MFC can scan outgoing faxes or scheduled jobs into
memory at the same time it is sending a fax or receiving or printing an
incoming fax.
Easy Receive Enables your MFC to respond to CNG tones if you interrupt a
fax call by answering it.
ECM (Error Correction Mode) Detects errors during fax transmission and
automatically resends the page(s) of the original that had an error.
Electronic Cover Page A preprogrammed cover page that is transmitted
from the fax machine’s memory, eliminating the need for making up cover
pages manually.
E-Mail Printing Software application that automatically retrieves your
e-mail messages from your POP3 server and prints them on your MFC.
extension phone A telephone on the fax number that is plugged into a
separate wall jack.
external phone A TAD (telephone answering device) or telephone that is
plugged into the EXT jack of your MFC.
Fax Forwarding Sends a fax received in memory to another preprogrammed
fax number.
Fax Storage The MFC 9600 can save up to 700 fax pages in memory. You can
print stored faxes later, or retrieve them from another location using Fax
Forwarding, Paging, or Remote Retrieval functions.
fax tones The signals sent by sending and receiving fax machines while
communicating information.
Fine Mode Resolution is 196 x 203 dpi. It is used for small print and graphs.
G-2
G L O S S A R Y
Function Mode Programming mode for changing the settings of your MFC.
gray scale The shades of gray available for copying and faxing photographs.
group number A combination of One Touch and/or Speed Dial numbers that
are stored on a One Touch key for Broadcasting.
interval The preprogrammed time period between automatically printed
Activity Reports. You can print Activity Reports on demand without
interrupting this cycle.
LCD (liquid crystal display) The display screen on the MFC that shows
interactive messages during On-Screen Programming and defaults to the
date and time when the machine is idle.
manual fax When you press Hook so you can hear the receiving fax machine
answer before you press Start to begin transmission.
Memory Status Report Shows how much memory is being used, how much
is left, and the type of messages in memory.
memory usage Instructs the MFC how to allocate the memory.
Multi-Function Link ® Pro software Turns your MFC into a printer and a
scanner and enables PC faxing using the MFC.
NetCentric ™ FaxStorm Software application Brings together the power of
the Internet and the reliability of fax using Internet faxing from your
desktop.
OCR (optical character recognition) The bundled TextBridge ® software
application converts an image of text to text you can edit.
One Touch Keys on the MFC control panel where you can store numbers for
easy dialing. You must use a separate key for each number.
Out of Paper Reception Receives faxes into the MFC’s memory when the
machine is out of paper.
Overseas Mode Makes temporary changes to the fax tones to accommodate
noise and static on overseas phone lines.
Paging Feature enables your fax unit to call your pager when a fax message is
received into its memory.
ScanSoft ™ PaperPort ® for Brother Document management application
where you can view received faxes and scanned originals.
Pause Allows you to place a 3.5 second delay in the dialing sequence stored on
One Touch and Speed Dial numbers.
Photo Mode A resolution setting that uses varying shades of gray for the best
representation of photographs.
polling The process of a fax machine calling another fax machine to retrieve
waiting fax messages.
printer alarm Audible alarm when the printer is not able to print.
print reduction reduces the size of incoming faxes.
Pulse A form of dialing on a telephone line.
G L O S S A R Y
G-3
Real Time Transmission When memory is full, send documents in real time.
remote retrieval access The ability to access your MFC remotely from a
touch tone phone.
remaining jobs You can check which jobs are waiting in memory and cancel
jobs individually.
remote retrieval access code The four-digit code (159 ) that allows you
to call your MFC to retrieve fax messages or change fax storage settings.
remote activation allows you to transfer a fax call, answered at an external
or extension phone, to the MFC.
resolution The number of vertical and horizontal lines per inch. See:
Standard, Super Fine and Photo.
Ring Delay The number of rings before the MFC answers in FAX mode.
Ring Volume Volume setting for the MFC’s ring.
Rotary A form of dialing on a telephone line.
scanning The process of sending an electronic image of an original paper
document into your computer.
Speaker Volume You can set the volume of the
Hook
key.
speed dial A preprogrammed number for easy dialing. You must press the
Speed dial button and then two digit code to start the dialing process.
Standard resolution 98 x 203 dpi. It is used for regular size text and
quickest transmission.
Station ID The stored information that appears on the top of faxed pages. It
includes the sender’s name and fax number.
super fine resolution 392 x 203 dpi. Best for very small print and line art.
TAD (telephone answering device) You can connect an external TAD to
the EXT. jack for EXT. TEL/TAD mode.
Tel-index An electronic, alphabetical listing of stored One Touch, Speed Dial
and Group numbers.
temporary settings You can select certain options for each fax transmission
without changing the default settings.
Tone A form of dialing on the telephone line used for Touch Tone telephones.
transmission The process of sending documents over the phone lines from
your MFC to the receiving fax machine.
True Type fonts The fonts that are used in the Windows ® operating systems.
If you install the Brother True Type fonts, more types of fonts will be
available for Windows ® applications.
User Option List Printed report of your MFC’s current settings.
Xmit Report (Transmission Report) A listing of each transmission,
showing caller ID, date, time, and number of pages.
G-4
G L O S S A R Y
Specifications
Product Description
Six performance modes are available for the 6in1 model MFC 9600:
Fax, Printer, Copier, Scanner, PC Fax and Video Capture.
Fax Specifications
Compatibility
Coding System
Modem Speed
ITU-T Group 3
MH/MR/MMR/JBIG
14400/12000/9600/7200/4800/2400
Automatic Fallback
Document Size
ADF Width: 5.8" to 8.5" (148 mm to 216 mm)
ADF Length: 5.0" to 14.0" (127 mm to 356 mm)
Scanner Width: Max. 8.5" (216 mm)
Scanner Length: Max. 11.7" (297 mm)
Scanning/Printing Width 8.2 inches (208 mm)
Paper Cassette
250 Sheets (20 lbs.)
Gray Scale
64 levels
Display
LCD, 16 characters x 2
Polling Types
Standard, Sequential
Contrast Control
Automatic/Super Light/Super Dark
(manual setting)
Resolution
• Horizontal 203 dot/inch (8 dot/mm)
• Vertical
Standard—98 line/inch
(3.85 line/mm)
Fine, Photo—196 line/inch
(7.7 line/mm)
Superfine, Photo—392 line/inch
(15.4 line/mm)
Memory Capacity
8 MB (up to 750 pages)*
One Touch Dial
16 x 2
Speed Dial
100 stations
Automatic Redial
3 times at 5 minute intervals
Auto Answer
0, 1, 2, 3 or 4 rings
* Using Brother #1 chart, with JBIG coding and Standard Resolution
S P E C I F I C AT I O N S
S-1
Fax Specifications (Continued)
Communication Source
Temperature
Warm-Up
First Print
Power Source
Power Consumption
Noise
Humidity
Dimensions
Weight
Public switched telephone network.
(Allowable) 50 - 90.5° F (10 - 32.5° C)
(Storage) 32 - 104° F (0 - 40° C)
Max. 45 seconds at 73.4° F (23° C)
15 seconds (using Letter size paper in paper
cassette)
120V AC 50/60Hz (Canadian Version Only)
Average Operating (Copying): 330 W
Peak:
850 W (25° C)
Sleep:
14 W or less
Standby:
60 W or less
Operating: 50 dB A or less
Stand by: 39 dB A or less
Operating: 20 to 80% (without condensation)
Storage:
20 to 80% (without condensation)
19.4 x 18.0 x 16.8 inches/(492 x 456 x 429 mm)
35.2 lbs/(17 kg)
* “Pages” refers to the “Brother Standard Chart No. 1” (a typical
business letter, Standard resolution). Specifications and printed
materials are subject to change for improvement without prior notice.
Printer Specifications
Brother Printing System for Windows ® and emulation mode
of HP LaserJet IIP (PCL level 4)
Printer Driver
Windows ® 3.1x, Windows® 95/98 and Windows NT®
Workstation Version 4.0 driver supporting Brother Native
Compression mode and bi-directional capability
Interface
Bi-directional parallel (IEEE-1284);
USB (Universal Serial Bus)
Interface Using Windows® 98 Only:
Memory Capacity 8 MB
Print Method
Electrophotography by semiconductor laser beam scanning
Resolution
600 dots/inch
Print Quality
Normal printing mode
Economy printing mode (saves up to 50% of the normal
toner usage)
Print Speed
Up to 12 pages/minute (when loading letter size or
A4 paper from paper cassette)
Emulation
S-2
S P E C I F I C AT I O N S
Consumable Items Toner cartridge Life Expectancy:
Up to 6,000 pages/high yield toner cartridges
Up to 3,000 pages/standard toner cartridges
(when printing letter size or A4 paper at 5% print coverage)
Toner life expectancy will vary depending upon the type of average print job.
Drum Unit Life Expectancy: up to 20,000 pages
There are many factors that determine the actual drum life, such as
temperature, humidity, type of paper, toner you use, number of pages per
print job, etc.
True Type Fonts TrueType compatible soft-fonts for Windows® on the
on CD-ROM
bundled CD-ROM
Parallel Interface Specifications
Interface Connector
Printer Side:
Amphenol FCN-685J036-L/X or equivalent
A shielded cable should be used.
Pin Assignment
Pin No.
Signal
Direction
Pin No.
Signal
Direction
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
DATA STROBE
DATA 1
DTAT 2
DATA 3
DATA 4
DATA 5
DATA 6
DATA 7
DATA 8
ACKNLG
BUSY
PE
SLCT
AUTO FEED
N.C.
0V (S.G.)
0V (S.G.)
+5V
Input
Input
Input
Input
Input
Input
Input
Input
Input
Output
Output
Output
Output
Input
-
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
0V(S.G.)
INPUT PRIME
FAULT
N.C.
N.C.
N.C.
SLCT IN
Input
Output
Input
S P E C I F I C AT I O N S
S-3
USB (Universal Serial Bus) Interface Specifications
Pin Assignment
Pin No.
Signal
1
2
3
4
Vol (+5V)
- Data
+ Data
Ground
Serial Data Serial Data +
Resident Fonts
The following bitmapped fonts are resident in the machine.
Brougham 10 (12 point)
upright/normal
Brougham 12 (10 point)
upright/normal
Letter Gothic 16.66 (8.5 point)
upright/normal
(Portrait and Landscape are available for the above.)
Symbol Sets/Character Sets
*HP mode
• ISO14 JIS ASCII • Roman 8
• ISO57 Chinese
• ISO Latin 1
• ISO11 Swedish
(ECMA-94)
• HP Spanish
• ISO60 Norwegian 1
• ISO17 Spanish
• ISO61 Norwegian 2
• ISO10 Swedish
• ISO4 UK
• ISO16 Portuguese • ISO25 French
• ISO84 Portuguese • ISO69 French
• ISO85 Spanish
• HP German
• PC-8
• ISO21 German
• PC-8 D/N
• ISO15 Italian
• PC-8 Turkish
• ISO6 ASCII
• PC-850
• Legal
• PC-852
• ISO2 IRV
• PC-860
• PC-863
• PC-865
If you want to know which characters are in each symbol/character set,
print the CHARSETS.PRN file from “The Print Form” option in the Direct
Access Menu of the Remote Printer Console Program.
S-4
S P E C I F I C AT I O N S
The following table shows characters available only in the corresponding
character set. The numbers at the top of the table are code values with
which characters are to be replaced in the Roman 8 character set. For other
characters, see character set of Roman 8.
S P E C I F I C AT I O N S
S-5
S-6
S P E C I F I C AT I O N S
Index
A
access codes, storing 7-6
accessories and supplies ii
ADF (automatic document feeder) 6-1
answer mode
EXT. TEL/TAD 5-1
FAX 5-1
manual 5-1
answering machine. See TAD
(telephone answering device)
Apple® (iMac and Macintosh® 6-3)
connecting 23-1
installing drivers 23-1
scanning 23-2 to 23-7
assembly 2-4
drum unit assembly 2-4
loading paper 2-6
power cord 2-8
toner cartridge 2-4
assembly of MFC 2-8
grounded 3-prong plug 2-8
telephone line cord 2-8
automatic
dialing 7-4
fax receive 5-1
fax redial 6-5
transmission 6-4
B
beeper 4-3
bi-directional parallel cable 12-10
brightness. See video printing (walkup)
Broadcasting 7-5
setting up Groups for 7-3
Brother
accessories and supplies ii
Bulletin Board i
contact numbers i
Customer Service i
fax-back system i
Frequently Asked Questions
(FAQs) i
test sheet, sending 1-1
warranty
Canada vi
Notice-Disclaimer of
Warranties iii
USA iv
Brother Control Center 15-1
using and configurating 15-2 to 15-16
C
Caller ID 5-9
clearing from memory 5-10
printing list 5-9
viewing 5-9
canceling
fax forwarding 8-4
fax jobs in memory 5-7
jobs, awaiting redial 6-7
paging 8-4
print jobs 14-7
cartridge. See toner cartridge
cleaning
drum unit 22-19
printer 22-18
scanner 22-17
CNG tones 1-4
computer
requirements 12-2
contrast 6-4
Control Center. See Brother Control
Center
control panel 1-2
converting telephone wall outlets 2-11
copy(ies) 10-1
contrast 10-3
quality 22-8
reducing 10-4
single 10-1
using ADF 10-1
using scanner glass 10-2
I N D E X
I-1
cover page
composing 6-7
custom comments 6-8
for all faxes 6-9
for next fax only 6-8
printed form 6-9
credit card numbers, storing 7-6
custom telephone features 2-13, 22-8
Customer Service i
D
date and time setting 4-1
delayed fax 6-10
dialing
access codes 7-6
automatic fax redial 6-5
credit card numbers 7-6
Groups 7-5
manually 6-5
One Touch numbers 7-4
pulse (rotary) 4-1
Speed Dial numbers 7-4
telephone index 7-4
tone 4-1
difficulties with machine. See
troubleshooting
document jam 22-4
drivers
fax 16-4
installing
iMac™/Macintosh® G3 23-1
Windows® Parallel 12-12
Windows® USB 12-4
printing 14-1
TWAIN compliant 17-6
drum unit
cleaning 22-19
installing 2-4
life remaining 22-24
replacing 22-22
dual access 6-5
I-2
I N D E X
E
Easy Receive 5-2
ECM (Error Correction Mode) 1-4
emergency numbers 21-1
enlarging 10-4
entering text 4-2
envelopes
sizes 2-5
error messages on LCD 22-2 to 22-4
CHECK PAPER 22-2
COMM. ERROR 22-2
MEMORY FULL 10-3
NOT REGISTERED 22-3
extension telephones, using 5-5
external TAD. See TAD (telephone
answering device)
external telephone 2-9
F
fax codes
changing 5-5
Fax Receive Code 5-5
Remote Retrieval Access Code 8-3
troubleshooting 5-5
Fax Forwarding
changing remotely 8-4, 8-6
programming a number 8-2
setting up at MFC 8-2
Fax Receive Code 5-5
Fax Storage
printing from 5-5
setting 8-2
fax tones 1-4
fax(es) in PC. See Multi-Function
Link® Pro
fax(es), stand-alone
receiving 5-1
difficulties 22-7
erasing from memory 8-4
forwarding 8-2, 8-4
polling 5-6
printing from memory 5-5
reducing to fit on paper 5-3
retrieving from a remote site 8-5
sending 6-1
automatic fax redial 6-5
automatic transmission 6-4
broadcasting 7-5
canceling from memory 6-7
contrast 6-4
cover page. See cover page
delayed 6-10
from memory (dual access) 6-5
in real time 6-6
manual transmission 6-5
overseas 6-10
polling 6-12. See also polling
resolution 6-4
timer for delayed sending 4-5
using multiple settings 6-1
using scanner glass 6-3
fax-back system i
FCC notices 21-1 to 21-3
FF/Cont key 14-7
Fine. See resolution
fixed reduction 5-3
function(s)
mode 3-1
programming at-a-glance 3-2 to 3-6
G
gray scale 17-8, 23-4
Groups
dialing 7-5
setting up 7-3
H
Help List, printing 1-1
I
™
iMac . See Apple®
inserting space 4-3
installing Multi-Function Link®
Pro. See Chapter 12
J
jack(s)
converting wall jacks. See triplex
adapter
EXT. jack on MFC
external telephone 2-9
TAD (answering machine) 2-9
L
LCD (Liquid Crystal Display) 3-1
location for MFC, choosing 2-2
M
Macintosh® G3. See Apple®
maintenance, routine
cartridge. See cartridge
cleaning. See cleaning
manual
mode (receive) 5-1
transmission 6-5
manual feed slot 2-5, 2-7
memory, additional 20-1
memory full. See error messages on
LCD
Memory Status List 8-5
Multi-Function Link® Pro
installing 12-12. See also receiving
faxes. See Chapter 12
MF Link mode, turning on 12-15
phone book. See On-Line
Documentation
printing
driver 14-1
receiving faxes 16-5
If you are having difficulty 22-7
viewing faxes 16-6
scanning into PC
accessing 17-7
settings 17-8
TWAIN compliant driver 17-6
I N D E X
I-3
sending faxes
adding a cover page 16-4
attachment(s) 16-4
cover page only 16-3
If you are having difficulty 22-7
QuickFax 16-3
uninstall 12-14
multi-line connections (PBX) 2-13
multi-purpose sheet feeder
capacity 2-5
loading paper 2-6
N
NetCentric™ FaxStorm
customer support 18-2
NTSC 11-1
O
OCR 17-5
On-Line Documentation 12-13, 12-14
On-Screen Programming 3-1
One Touch numbers
accessing with Shift key 7-1
changing 7-2
dialing 7-4
listing 9-1
storing 7-1
optional accessories
memory 20-1
overseas, sending faxes 6-10
P
packing list 2-1
paging, programming a number 8-1
paper
loading 2-6
size 2-5
specifications S-1
paper jam 22-4 to 22-6
PaperPort® 17-3
exporting an image file 17-6
importing from other
applications 17-6
I-4
I N D E X
installing 12-11
prescanning an image 17-10
scanning into PC 17-7
accessing 17-7
settings 17-8
TWAIN compliant driver 17-6
video capture to PC 17-12
capturing an image 17-12
connecting video equipment
17-12
parallel interface cable 12-10
pause 7-4
PBX 2-13
phone line difficulties 22-7
Photo. See resolution
polling
receiving 5-6
sending 6-12
sequential receiving 5-6
power
cord 2-8
electrical outlet 2-8
failure 4-4
Print Priority key 14-7
printer, cleaning 22-18
printer drivers, installing
12-4, 12-11, 12-12
iMac USB 23-1
printer emulation 14-1
printer jam 22-4, 22-5
printing 14-1
density 5-4
difficulties 22-7 to 22-13
driver 14-1
envelopes. See envelopes
resolution S-2
speed S-2
two-sided (manual duplexing) 14-2
video capture. See PaperPort®
video printing. See video printing
(walk-up)
Windows® 14-1
Q
questions. See FAQs i
R
Real Time Transmission 6-6
receiving faxes. See fax(es), standalone and Multi-Function Link®Pro
redialing 6-5
reducing
copies 10-4
long faxes 5-3
remote printer console 14-1
remote retrieval 8-3
access code
changing 8-3
using 8-3
checking what’s in memory 8-5
commands 8-4
getting your faxes 8-5
Memory Status List 8-5
reports 9-1
how to print 9-1
list of last 50 faxes 9-2
list of your stored numbers 9-1
proof fax was sent 9-2
types of 9-1
Reset key (clear printer memory) 14-7
resolution
fax (Standard, Fine, Superfine,
Photo) 6-4, S-1
multiple 6-11
printing S-2
scanning
iMac™/Macintosh® G3 23-2
Windows® 17-8
setting for next fax 6-4
ring volume 4-4
roll over phone lines 2-11
S
safety instructions 21-4
scanner, cleaning 22-17
Scanner drivers. See drivers
Scanner Lock 2-3, 22-14
scanning into PC 17-1 to 17-3. See
PaperPort® and PaperPort® and
ScanSoft™ TextBridge
from Control Panel Keys 17-1
Scan Image 17-1
Scan to E-mail 17-2
Scan/OCR 17-2
sending faxes, 16-3 to 16-4. See also
fax(es), stand-alone
sending to Groups. See Broadcasting
setup
assembly. See assembly of MFC
date and time 4-1
Daylight Savings Time 4-5
station ID (fax header) 4-2
shipping the MFC 22-14
simultaneous printing/faxing 14-6
Sleep Mode 4-4
software. See also Multi-Function
Link® Pro
for DOS users 13-1
installing
iMac™/Macintosh® G3 23-1
Windows® Parallel 12-12
Windows® USB 12-4
using
Brother Control Center 15-1
Multi-Function Link® Pro 16-1
ScanSoft™ PaperPort® 17-3
speaker volume 4-4
specifications S-1
Speed Dial
changing 7-2
dialing 7-4
storing 7-2
Standard. See resolution
Station ID (fax header) 4-2
Federal regulation 4-3
suggestions. See troubleshooting
Superfine. See resolution
I N D E X
I-5
T
TAD (telephone answering device),
external
answer mode 5-1
connecting 2-9
recording outgoing message 2-10
telephone, external 2-9
telephone index (Tel-index) 7-4
test
faxing 1-1
text, entering 4-2
timer 4-5
toner cartridge
installing 2-4
replacing 22-19
toner save 5-4
Transmission Verification Report 9-2
transparencies 2-7
triplex adapter 2-11
troubleshooting 22-1
document jam 22-4
error messages on LCD 22-1
if you are having difficulty 22-7
DOS setup printing 22-10
incoming calls 22-7
paper handling 22-11
phone line connections 22-7
printer difficulties 22-8
printing or receiving faxes 22-7
scanning difficulties 22-9
sending faxes 22-7
software difficulties 22-9
video capture 22-10
paper jam 22-4 to 22-6
two-line phone system 2-11, 2-12
converting wall jacks 2-11
I-6
I N D E X
U
User Settings 9-1
V
video capture from PC
capturing an image 17-12
connecting to video equipment 17-12
difficulty 22-10
video printing (walk-up) 11-1
changing default settings 11-3
print quality, setting 11-3
print size 11-4
setting up video print mode 11-2
video type, setting 11-4
volume, setting
beeper 4-3
ring 4-4
speaker 4-4
W
warranties
Canada vi
Notice of Disclaimer iii
USA iv
Windows® 3.1x, 95/98, or NT® WS 4.0
(installing with your version)
12-4 to 12-15, 12-12 to 12-15
Y
Year 2000 Compliant. See inside of
front cover
Press 9
0
.
EXIT REMOTE OPERATION
Press 9 8
then for EXT.TEL/TAD, press 1 .
FAX, press 2 .
CHANGE ANSWER MODE
1 long beep — Fax message(s)
3 short beeps — No messages
Press 9 7 1
CHECK RECEIVING STATUS
4
Using Remote Retrieval Access Code
1 Dial your fax number from a fax machine using touch tone.
2 When your MFC answers and beeps, immediately enter
your Remote Retrieval Access Code (159 ).
3 The MFC signals the kinds of messages received:
1 long beep — Fax message(s)
No beeps — No messages.
4 After 2 short beeps, enter a command.
5 Press 9 0 to reset the MFC when you’re finished.
6 Hang up.
REMOTE RETRIEVAL ACCESS CARD
1
If you plan to receive fax messages while away
from your machine, carrying the Remote Retrieval
Access Card printed below will serve as a
convenient reminder of the retrieval procedures.
Simply cut out the card and fold it to fit your
wallet or organizer. Keeping it handy will help
you derive the full benefit of your machine’s
forwarding, paging and remote retrieval features.
Remote Retrieval Access Card
Fold
Fold
R-1
Stop
Changing Remote Retrieval Access Code
1 Press Function , 1 , 7 , 3 .
2 Enter a three-digit number from 000 to 999.
The cannot be changed.
Set
.
to exit.
3 Press
4 Press
Remote Commands
CHANGE PAGING/FAX FORWARDING SETTING
Press 9 5
then to Turn feature off, press 1 .
Select Fax Forwarding, press 2 .
Select Paging, press 3 .
2
3
Program Fax Forwarding Number press 4 . Enter the new
telephone number of the remote fax machine where you
want your fax message forwarded, and then press
.
To retrieve a Memory Status List to check the new number,
after two short beeps press 9 6 1 . Enter the number
of the remote fax machine, and press
.
Turn Fax Storage on, press 6 .
Turn Fax Storage off, press 7 .
6
RETRIEVE A FAX
Press 9
then to
Print a Memory Status List, press 1 ,
then enter the number of the remote fax machine, and
press
. After the beep, hang up and wait.
Retrieve all faxes, press 2 ,
then enter the number of the remote fax machine, and
press
. After the beep, hang up and wait.
Erase all fax messages, press 3 .
R-2
Fold
Fold
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807–0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, CANADA H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and CANADA only. We
cannot recommend using them overseas because it may violate the
Telecommunications Regulations of that country and the power requirements of
your Multi-Function Center may not be compatible with the power available in
foreign countries. Using USA or CANADA models overseas is at your own
risk and will void your warranty.
LE12260011
Printed in China