User`s guide | Brother MFC-J4510DW All in One Printer User Manual

Advanced User’s Guide
MFC-J4510DW
Version 0
USA/CAN
User's Guides and where do I find them?
Which Guide?
i
Where is it?
Product Safety Guide
Read this Guide first. Please read the Safety
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Printed / In the box
Quick Setup Guide
Follow the instructions for setting up your machine
and installing the drivers and software for the
operating system and connection type you are
using.
Printed / In the box
Basic User’s Guide
Learn the basic Fax, Copy, Scan and PhotoCapture
Center™ operations and how to replace
consumables. See troubleshooting tips.
Printed / In the box
Advanced User’s Guide
Learn more advanced operations: Fax, Copy,
security features, printing reports and performing
routine maintenance.
PDF file / CD-ROM
Software User’s Guide
Follow these instructions for Printing, Scanning,
Network Scanning, PhotoCapture Center™,
Remote Setup, PC-Fax, Web Services (Scan), and
using the Brother ControlCenter utility.
PDF file / CD-ROM
Network User’s Guide
This Guide provides useful information about wired
and wireless network settings and security settings
using the Brother machine. You can also find
supported protocol information for your machine and
detailed troubleshooting tips.
PDF file / CD-ROM
Web Connect Guide
This Guide provides useful information about
accessing Internet services from the Brother
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
PDF file / Brother
Google Cloud Print Guide
This Guide provides details on how to configure your
Brother machine to a Google account and use
Google Cloud Print™ services for printing over the
Internet.
PDF file / Brother
Solutions Center 1
Wi-Fi Direct™ Guide
This Guide provides details on how to configure and
use your Brother machine for wireless printing
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
PDF file / Brother
This Guide provides useful information about
printing from your mobile device and scanning from
your Brother machine to your mobile device when
connected to a Wi-Fi network.
PDF file / Brother
Mobile Print/Scan Guide
for Brother iPrint&Scan
1
What's in it?
Visit us at http://solutions.brother.com/.
Solutions Center 1
Solutions Center 1
Solutions Center 1
Table of Contents
1
General setup
1
Memory Storage ....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................5
Setting up or changing the prefix number........................................................5
2
Security features
6
Secure Function Lock 2.0 ......................................................................................6
Before you begin to use Secure Function Lock 2.0.........................................6
Setting and changing the Administrator Password..........................................7
Setting up restricted users...............................................................................7
Turning Secure Function Lock on/off...............................................................8
Switching users ...............................................................................................9
Changing to Public mode ................................................................................9
Restricting dialing ..................................................................................................9
Dial pad restriction...........................................................................................9
Address Book restriction................................................................................ 10
Shortcut restriction......................................................................................... 10
LDAP Server restriction .................................................................................10
ii
3
Sending a fax
11
Additional sending options...................................................................................11
Sending faxes using multiple settings ...........................................................11
Stop faxing.....................................................................................................11
Contrast .........................................................................................................12
Changing fax resolution.................................................................................12
Setting your changes as the new default.......................................................13
Restoring fax options to the factory settings..................................................14
Saving fax options as a Shortcut ...................................................................14
Additional sending operations..............................................................................15
Sending a fax manually .................................................................................15
Sending a fax at the end of a conversation ...................................................15
Dual Access (Black & White only) .................................................................15
Broadcasting (Black & White only) ................................................................16
Real Time Transmission................................................................................17
Overseas Mode .............................................................................................18
Delayed Faxing (Black & White only) ............................................................18
Delayed Batch Transmission (Black & White only) .......................................19
Checking and canceling waiting jobs.............................................................19
Polling overview...................................................................................................20
Polled Transmit (Black & White only) ............................................................20
4
Receiving a fax
21
Memory Receive (Black & White only) ................................................................21
Fax Forwarding..............................................................................................21
Paging ...........................................................................................................21
Fax Storage ...................................................................................................22
Printing a fax from the memory .....................................................................23
PC-Fax Receive (Windows® only).................................................................23
Turning off Memory Receive operations........................................................24
Changing Memory Receive operations .........................................................25
Remote Retrieval .................................................................................................26
Setting a Remote Access Code.....................................................................26
Using your Remote Access Code..................................................................26
Remote Fax commands ................................................................................27
Retrieving fax messages ...............................................................................28
Changing your Fax Forwarding number ........................................................28
Additional receiving operations............................................................................29
Receiving faxes into memory when paper tray is empty ...............................29
Printing a reduced incoming fax ....................................................................29
Receiving a fax at the end of a conversation.................................................29
Fax recovery printing .....................................................................................30
Polling overview...................................................................................................31
Polling receive ...............................................................................................31
iii
5
Dialing and storing numbers
33
Voice operations .................................................................................................. 33
Tone or Pulse (Canada only)......................................................................... 33
Fax/Tel mode.................................................................................................33
Caller ID......................................................................................................... 33
Special line considerations ............................................................................34
Additional dialing operations................................................................................ 36
Outgoing Call.................................................................................................36
Caller ID history .............................................................................................36
Dialing access codes and credit card numbers ............................................. 37
Additional ways to store numbers........................................................................38
Storing Address Book numbers from Outgoing Calls .................................... 38
Storing Address Book numbers from the Caller ID history ............................ 38
Setting up Groups for Broadcasting .............................................................. 39
6
Printing reports
41
Fax reports...........................................................................................................41
Transmission Verification Report...................................................................41
Fax Journal (activity report) ........................................................................... 41
Reports ................................................................................................................ 42
How to print a report ......................................................................................42
7
Making copies
43
Copy options........................................................................................................43
Stop copying.................................................................................................. 43
Changing copy quality ...................................................................................43
Enlarging or reducing the copied image ........................................................ 44
Making N in 1 copies or a poster (Page Layout) ........................................... 45
2 in 1 ID Copy (Page Layout) ........................................................................46
Sorting copies using the ADF ........................................................................47
Adjusting Density........................................................................................... 47
Ink Save Mode...............................................................................................48
Thin Paper Copy............................................................................................ 48
Book Copy ..................................................................................................... 49
Watermark Copy............................................................................................ 49
Remove Background Color ........................................................................... 50
2-sided copying .............................................................................................51
Saving copy options as a Shortcut ................................................................ 52
Ledger Copy Shortcuts ........................................................................................53
Ledger Copy Shortcut.................................................................................... 53
iv
8
PhotoCapture Center™: Printing photos from a memory card or
USB Flash memory drive
55
PhotoCapture Center™ operations .....................................................................55
Memory cards, USB Flash memory drive and folder structures ....................55
Movie printing ................................................................................................56
Print Images.........................................................................................................56
Print Index (Thumbnails) ...............................................................................56
Printing Photos ..............................................................................................57
Enhance Photos ............................................................................................57
Slide Show.....................................................................................................59
DPOF printing ................................................................................................60
PhotoCapture Center™ print settings..................................................................61
Print Quality ...................................................................................................61
Paper options ................................................................................................61
Adjusting Brightness, Contrast and Color......................................................63
Cropping ........................................................................................................65
Borderless printing.........................................................................................65
Print Date.......................................................................................................66
Setting your changes as the new default.......................................................66
Restoring all settings to the factory settings ..................................................67
Scan to a memory card or USB Flash memory drive ..........................................67
Auto Crop ......................................................................................................67
How to set a new default ...............................................................................69
How to reset to the factory settings ...............................................................69
Saving scan options as a Shortcut ................................................................70
9
Printing photos from a camera
71
Printing photos directly from a PictBridge camera ...............................................71
PictBridge requirements ................................................................................71
Setting your digital camera ............................................................................71
Printing Images..............................................................................................72
DPOF printing ................................................................................................73
Printing photos directly from a digital camera (without PictBridge)......................73
Printing Images..............................................................................................74
A
Routine maintenance
75
Cleaning and checking the machine ....................................................................75
Cleaning the outside of the machine .............................................................75
Cleaning the machine’s printer platen ...........................................................76
Cleaning the paper feed rollers .....................................................................77
Cleaning the paper pick-up rollers .................................................................78
Checking the ink volume ...............................................................................79
Packing and shipping the machine ......................................................................79
v
B
Glossary
82
C
Index
86
1
General setup
Memory Storage
Your menu settings are stored permanently,
and, in the event of a power failure, will not be
lost. Temporary settings (for example,
Overseas Mode) will be lost. If you have
chosen Set New Default for your Fax,
Scan and Photo preferred settings, those
settings will not be lost. Also, during a power
failure, the machine will retain the date and
time and programmed fax timer jobs (for
example, Delayed Fax) for approximately
24 hours.
1
1
Volume Settings
Ring Volume
1
1
1
You can choose a range of ring volume
levels, from High to Off. The machine will
keep your new default setting until you
change it.
Setting the Ring Volume from the
menu
a
Press
b
c
Press All Settings.
d
e
Press General Setup.
f
g
h
Press Volume.
i
Press
1
.
Swipe up or down, or press a or b to
display General Setup.
Swipe up or down, or press a or b to
display Volume.
Press Ring.
Press Low, Med, High or Off.
.
1
Chapter 1
Beeper Volume
When the beeper is on, the machine will
make a sound when you press the
Touchscreen or Touchpanel, make a
mistake, or after you send or receive a fax.
You can choose a range of sound volume
levels, from High to Off.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
Swipe up or down, or press a or b to
display Volume.
1
Speaker Volume
1
You can choose a range of speaker volume
levels, from High to Off.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
Swipe up or down, or press a or b to
display Volume.
f
g
h
Press Volume.
i
Press
Press Speaker.
Press Low, Med, High or Off.
f
g
h
Press Volume.
Press Low, Med, High or Off.
You can also adjust the speaker volume by
pressing Hook.
i
Press
a
Press Beep.
.
.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
Press Hook.
c
Press
d
Press
.
or
on the
Touchscreen.
Each press changes the volume to the
next setting.
e
2
Press Hook.
General setup
Automatic Daylight
Saving Time
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date & Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
a
Press
.
b
Press
c
Swipe up or down, or press a or b to
display Auto Daylight.
Sleep Mode
1
You can choose how long the machine must
be idle (up to 60 minutes) before it goes into
Sleep Mode. The timer will restart if any
operation is carried out on the machine.
a
Press
b
c
Press All Settings.
d
e
Press General Setup.
f
g
Press Sleep Mode.
.
d
e
Press Auto Daylight.
f
Press
1
Press On (or Off).
.
h
.
Swipe up or down, or press a or b to
display General Setup.
Swipe up or down, or press a or b to
display Sleep Mode.
Swipe up or down, or press a or b to
display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Mins or 60Mins to choose
the length of time the machine must be
idle before entering Sleep Mode. Press
the option you want to set.
Press
.
3
1
Chapter 1
Touchscreen LCD
Setting the backlight
brightness
You can adjust the brightness of the
Touchscreen LCD backlight. If you are having
difficulty reading the LCD, try changing the
brightness setting.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
Swipe up or down, or press a or b to
display LCD Settings.
f
g
h
Press LCD Settings.
i
Press
4
Press Backlight.
Press Light, Med or Dark.
.
1
1
Setting the Dim Timer for the
backlight
You can set how long the LCD backlight stays
on after the last finger press.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
Swipe up or down, or press a or b to
display LCD Settings.
f
g
h
Press LCD Settings.
i
Press
Press Dim Timer.
Press 10Secs, 20Secs, 30Secs or
Off.
.
1
General setup
Dial Prefix
1
1
The Dial Prefix setting will automatically dial a
predefined number before every fax number
you dial. For example, if your telephone
system requires a 9 to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the
prefix number
a
Press
b
c
Press All Settings.
d
e
Press Initial Setup.
f
g
h
i
Press Dial Prefix.
j
Press OK.
1
.
Swipe up or down, or press a or b to
display Initial Setup.
Swipe up or down, or press a or b to
display Dial Prefix.
Press On (or Off).
Press Dial Prefix.
Enter the prefix number (up to 5 digits)
using the keyboard on the Touchscreen.
NOTE
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
k
Press
.
5
2
Security features
Secure Function Lock
2.0
Secure Function Lock lets you restrict public
access to certain machine functions:
 Fax Tx (Fax Transmit)
 Fax Rx (Fax Receive)
 Copy
 Scan
Before you begin to use
Secure Function Lock 2.0
2
You can configure Secure Function Lock 2.0
settings using a Web browser. Before
configuration, the following preparations are
needed.
a
b
 PCC (PhotoCapture Center™)
 PC Print
Start your Web browser.
Type “vmachine’s IP address/” into
your browser’s address bar (where
“machine’s IP address” is the Brother
machine’s IP address).
 For example:
 Color Print
x192.168.1.2/
 Page Limit
 Web Upload
 Web Download
This feature also prevents users from
changing the default settings of the machine
by limiting access to the menu settings.
Before using the security features, you must
first enter an administrator password.
Access to restricted operations can be
enabled by creating a restricted user.
Restricted users must enter a password to
use the machine.
Make a careful note of your password. If you
forget it, please call Brother Customer
Service.
NOTE
• Only administrators can set limitations
and make changes for each user.
• If Fax Tx is disabled, you cannot use any
functions in the Fax menu.
• Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
Rx are enabled.
6
2
NOTE
You can find the machine's IP address in
the Network Configuration List.
(See Network User’s Guide: Printing the
Network Configuration Report.)
c
Enter a password in the Login box.
(This is a password to log into the
machine's Web page, not the
administrator password for Secure
Function Lock.) Click
.
2
Security features
d
If you are using a Web browser to
configure the machine's settings for the
first time, set a password.
Re-enter the password in the
Retype Password box.
e
Click Submit.
1
Changing the administrator password
NOTE
Click
Please configure the password.
2
Enter a password you want to use
(up to 32 characters).
3
Re-enter the password in the
Confirm New Password box.
4
Click Submit.
Setting and changing the
Administrator Password
2
You can configure these settings using a
Web browser. To set up the Web page, see
Before you begin to use Secure Function
Lock 2.0 on page 6. Then follow the
instructions below.
Setting the administrator password
The password you set in these steps is for the
administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 7 and Turning Secure Function Lock
on/off on page 8.)
a
b
c
Click Administrator.
Click Secure Function Lock.
Enter a four-digit number for the
password in the New Password box.
a
b
c
Click Administrator.
d
Re-enter the new password in the
Retype Password box.
e
Click Submit.
2
Click Secure Function Lock.
Enter a four-digit number for the new
password in the New Password box.
Setting up restricted users
2
You can set up users with restrictions and a
password. You can set up to 10 restricted
users.
2
You can configure these settings using a
Web browser.
To set up the Web page, see Before you
begin to use Secure Function Lock 2.0
on page 6. Then follow the instructions
below.
a
b
c
Click Administrator.
Click Secure Function Lock.
Enter an alphanumeric Group name or
User name (up to 15 characters) in the
ID Number/Name box and then enter a
four-digit password in the PIN box.
7
2
Chapter 2
d
h
Uncheck the functions that you want to
restrict in the Print Activities boxes and
the Others boxes. If you want to
configure the maximum page count,
check the On box in Page Limit, and
then enter the number in the Max. box.
Then click Submit.
Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
NOTE
The Secure Function Lock icon is
prominently displayed in Home screen.
NOTE
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Network User’s
Guide.
Turning Secure Function
Lock on/off
2
NOTE
a
Make a careful note of the administrator
password. If you enter the wrong
password, the Touchscreen will show
Wrong Password. Enter the correct
password. If you forget it, please call
Brother Customer Service.
Turning Secure Function Lock on
a
Press
b
c
Press All Settings.
d
e
f
g
8
.
Swipe up or down, or press a or b to
display General Setup.
Press General Setup.
Swipe up or down, or press a or b to
display Function Lock.
Press Function Lock.
Press Lock OffiOn.
Turning Secure Function Lock off
Press
or
Public
XXXXX
(where xxxxx is
the user’s name).
b
c
2
Press Lock OniOff.
Enter your four-digit administrator
password using the keyboard on the
Touchscreen.
Press OK.
2
Security features
Switching users
2
This setting allows a restricted user to log on
to the machine when Secure Function Lock is
turned on.
a
d
e
On the Touchscreen, press
Public
or
If you choose Off, the machine does not
restrict the dialing method.
XXXXX
(where xxxxx is
If you choose Enter # Twice, the machine
will prompt you to re-enter the number, and
then if you re-enter the same number
correctly, the machine will start dialing. If you
re-enter the wrong number, the Touchscreen
will show an error message.
Press Change User.
Swipe up or down, or press a or b to
display your user name.
Press your user name.
If you choose On, the machine will restrict all
fax sending and outbound calls for that
dialing method.
Enter your four-digit user password
using the keyboard on the Touchscreen.
Press OK.
Dial pad restriction
Changing to Public mode
a
Press
XXXXX
xxxxx is the user’s name).
b
2
This feature is to prevent users from sending
a fax or call to a wrong number by mistake.
You can set the machine to restrict dialing
when you use the dial pad, Address Book,
Shortcut and LDAP search.
the user’s name).
b
c
Restricting dialing
Press Go to Public.
(where
2
a
Press
b
c
Press All Settings.
d
e
Press Fax.
f
g
h
Press Dial Restriction.
i
Press
2
2
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Dial Restriction.
Press Dial Pad.
Press Enter # Twice, On or Off.
.
9
Chapter 2
Address Book restriction
2
LDAP Server restriction
a
Press
.
a
Press
b
c
Press All Settings.
b
c
Press All Settings.
d
e
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Dial Restriction.
f
g
h
Press Dial Restriction.
i
Press Fax.
Swipe up or down, or press a or b to
display Dial Restriction.
Press Dial Restriction.
Press Enter # Twice, On or Off.
Press
i
Press
Press Address Book.
.
a
Press
b
c
Press All Settings.
.
Swipe up or down, or press a or b to
display Fax.
Press Fax.
Swipe up or down, or press a or b to
display Dial Restriction.
f
g
h
Press Dial Restriction.
i
Press
10
Swipe up or down, or press a or b to
display Fax.
f
g
h
Shortcut restriction
d
e
d
e
Press Fax.
.
Press Shortcuts.
Press Enter # Twice, On or Off.
.
Press LDAP Server.
Press Enter # Twice, On or Off.
.
NOTE
2
The Enter # Twice setting will not work
if you use an external phone or press
Hook before entering the number. You will
not be asked to re-enter the number.
2
3
Sending a fax
Additional sending
options
Sending faxes using multiple
settings
When you send a fax, you can choose a
combination of settings, such as
Fax Resolution, Contrast,
Glass Scan Size, and Real Time TX.
You can also choose: Call History,
Address Book, Broadcasting, Preview,
Color Setting, Delayed Fax,
Batch TX, Polled TX, Polling RX,
Overseas Mode, Set New Default, and
Factory Reset.
Some settings are only available when
sending black & white faxes.
a
b
Load your document.
Do one of the following:
3
3
3
f
Repeat steps d and e to change more
settings.
g
Press OK when you are finished
changing settings.
h
i
Enter the fax number.
3
Press Fax Start.
NOTE
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as the
default settings. These settings will stay
until you change them again. (See Setting
your changes as the new default
on page 13.)
• You can also save some of the settings
you use most often by setting them as a
Shortcut. (See Saving fax options as a
Shortcut on page 14.)
 When Fax Preview is set to off, press
Fax.
Stop faxing
 When Fax Preview is set to on, press
Fax and Sending Faxes.
To stop faxing, press
3
.
The Touchscreen shows:
c
d
Press Options.
e
Press the option you want to set.
Swipe up or down, or press a or b to
display the setting you want to change.
When the setting is displayed, press it.
11
Chapter 3
Contrast
If your document is very light or very dark, you
may want to change the contrast. For most
documents, the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a
b
Do one of the following:
 When Fax Preview is set to on, press
Fax and Sending Faxes.
e
f
g
h
i
Press Options.
Swipe up or down, or press a or b to
display Contrast.
Press Contrast.
Press Auto, Light or Dark.
Press OK.
Enter the fax number.
Press Fax Start.
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
12
Changing fax resolution
The quality of a fax can be improved by
changing the fax resolution.
a
b
Load your document.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
Load your document.
 When Fax Preview is set to off, press
Fax.
c
d
3
c
d
Press Options.
Swipe up or down, or press a or b to
display Fax Resolution.
e
f
Press Fax Resolution.
g
h
i
Press OK.
Press Standard, Fine, S.Fine or
Photo.
Enter the fax number.
Press Fax Start.
3
Sending a fax
NOTE
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Black & White
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Photo
Setting your changes as the
new default
You can store the fax options you use
frequently for Fax Resolution,
Contrast, Glass Scan Size, Preview,
Real Time TX and Color Setting by
saving them as the default settings. These
settings will stay until you change them again.
a
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
c
Color
Standard
Fine
Suitable for most typed
documents.
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
send a color fax (choosing Color in
Color Setting), the machine will send
the fax using the Fine setting.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
Good for small print or artwork
and transmits slower than Fine
resolution.
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
3
Press Options.
Swipe up or down, or press a or b to
choose the setting you want to change,
and then press your new option.
Repeat this step for each setting you
want to change.
d
After changing the last setting to your
preferred option, swipe up or down, or
press a or b to display
Set New Default.
e
f
Press Set New Default.
g
Press
The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
.
13
3
Chapter 3
Restoring fax options to the
factory settings
3
You can restore all the fax options you have
changed back to the factory settings. These
settings will stay until you change them again.
a
Saving fax options as a
Shortcut
You can store all the new fax options you use
frequently by saving them as a Shortcut.
a
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
c
Press Options.
Swipe up or down, or press a or b to
display Factory Reset.
d
e
Press Factory Reset.
f
Press
14
Do one of the following:
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
c
d
The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
.
Enter the fax number.
Press Options.
Swipe up or down, or press a or b to
display Fax Resolution, Contrast,
Preview, Color Setting,
Real Time TX, Overseas Mode or
Glass Scan Size, and then press the
setting you want to change. Then press
the new option you want to set.
Repeat this step for each setting you
want to change.
e
When you are finished choosing new
options, press OK.
f
g
Press Save as Shortcut.
h
Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
i
Press OK to save your Shortcut.
Confirm the displayed list of options you
have chosen for the Shortcut, and then
press OK.
3
Sending a fax
Additional sending
operations
Sending a fax manually
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
NOTE
To send a multi-page fax, use the ADF.
a
b
Load your document.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
To listen for a dial tone, press Hook.
Dial the fax number.
When you hear the fax tones, press
Fax Start.
If you are using the scanner glass, press
Send on the Touchscreen to send the
fax.
3
3
3
At the end of a conversation, you can send a
fax to the other party before you both hang
up.
a
Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
b
c
Load your document.
3
Press Fax Start.
 If you are using the scanner glass,
press Send to send the fax.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
c
d
e
Sending a fax at the end of a
conversation
d
Replace the handset of the external
phone.
Dual Access
(Black & White only)
3
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The Touchscreen shows
the new job number.
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
NOTE
If the Out of Memory message
appears, press
to cancel or Send Now
to send the pages scanned so far.
15
Chapter 3
Broadcasting
(Black & White only)
g
3
 Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Address
Book numbers, and up to 50 manually dialed
numbers in the same broadcast.
Press OK.
NOTE
If you downloaded Internet Fax:
After the broadcast is finished, a Broadcast
Report will be printed.
Before you begin the broadcast
If you want to broadcast using an E-mail
address, press
address, and press OK. (See Basic User’s
Guide: Entering Text.)
 Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
Group numbers must also be stored in the
machine's memory before they can be used
in a broadcast. Group numbers include many
stored Address Book numbers for easier
dialing. (See Setting up Groups for
Broadcasting on page 39.)
a
b
 Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
3
Load your document.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
c
d
e
f
16
Press Options.
Swipe up or down, or press a or b to
display Broadcasting.
Press Broadcasting.
Press Add Number.
, enter the E-mail
3
Address Book numbers must be stored in the
machine's memory before they can be used
in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
How to broadcast a fax
You can add numbers to the broadcast
in the following ways:
h
After you have entered all the fax
numbers by repeating steps f and g,
press OK.
Sending a fax
i
Press Fax Start.
NOTE
Broadcasting is not available when you
select Color in Color Setting.
Canceling a Broadcast in progress
a
b
 The machine starts scanning and
sending the document.
 To exit without canceling, press
c
The machine starts sending the
document.
 To send more than one page, press
Yes and place the next page on the
scanner glass.
Do one of the following:
3
 To cancel the current job, press the
number being dialed on the
Touchscreen. Go to step d.
Faxing from the scanner glass
 To send a single page, press No.
.
 To cancel the entire broadcast, press
Entire Broadcast. Go to step c.
Faxing from the ADF
When the Touchscreen asks you
Next page?, do one of the following:
Press
3
.
When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:
 Press Yes to confirm.
 To exit without canceling, press No.
d
Do one of the following:
Press OK.
 To cancel the current job, press Yes.
The machine starts scanning the
page. (Repeat this step for each
additional page.)
 To exit without canceling, press No.
NOTE
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the numbers used for
broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press
to cancel or Send Now
to send the pages scanned so far.
Real Time Transmission
3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a
b
Load your document.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
c
d
Press Options.
Swipe up or down, or press a or b to
display Real Time TX.
17
Chapter 3
e
f
g
h
i
Press Real Time TX.
i
Press On (or Off).
Delayed Faxing
(Black & White only)
Press OK.
Enter the fax number.
NOTE
a
b
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
a
b
Load your document.
c
d
3
e
f
g
h
i
 When Fax Preview is set to off, press
Fax.
c
d
e
f
g
h
18
Press Options.
Swipe up or down, or press a or b to
display Overseas Mode.
Press Overseas Mode.
Press On (or Off).
Press OK.
Enter the fax number.
Do one of the following:
 When Fax Preview is set to on, press
Fax and Sending Faxes.
Do one of the following:
 When Fax Preview is set to on, press
Fax and Sending Faxes.
Load your document.
 When Fax Preview is set to off, press
Fax.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on Overseas Mode. After you send a fax
using this feature, the feature will turn itself
off.
3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step i.
Press Fax Start.
Overseas Mode
Press Fax Start.
Press Options.
Swipe up or down, or press a or b to
display Delayed Fax.
Press Delayed Fax.
Press Delayed Fax.
Press On (or Off).
Press Set Time.
Enter the time you want the fax to be
sent (in 24-hour format) using the
keyboard on the Touchscreen.
(For example, enter 19:45 for 7:45 PM.)
Press OK.
NOTE
• When you set 12h Clock in the
Date & Time setting, enter the time in
12-hour format.
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
j
k
l
Press OK.
Enter the fax number.
Press Fax Start.
Sending a fax
Checking and canceling
waiting jobs
NOTE
Delayed Fax is not available when you
select Color in Color Setting.
Delayed Batch Transmission
(Black & White only)
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
c
Press Options.
d
e
Press Batch TX.
f
Press
Swipe up or down, or press a or b to
display Batch TX.
Press On (or Off).
3
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
3
a
Press
b
c
Press All Settings.
d
e
Press Fax.
f
Press Remaining Jobs.
Any waiting jobs appear on the
Touchscreen.
g
Swipe up or down, or press a or b to
scroll through the jobs and press the job
you want to cancel.
Press Cancel.
h
Do one of the following:
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Remaining Jobs.
 To cancel, press Yes.
.
If you want to cancel another job, go
to step g.
 To exit without canceling, press No.
i
When you are finished, press
.
19
Chapter 3
Polling overview
h
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 19.)
Setup for polled transmit
a
b
Load your document.
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
c
d
e
f
g
20
Press Options.
Swipe up or down, or press a or b to
display Polled TX.
Press Polled TX.
Press On (or Off).
Press Fax Start.
 Press Yes to scan another page.
Go to step i.
 Press No to store the document in
the memory. Other fax machines can
now call your machine and retrieve
the document.
i
3
3
If you are using the scanner glass, the
Touchscreen will prompt you to choose
one of the following options:
Place the next page on the scanner
glass and press OK. Repeat steps h
and i for each additional page.
The document will be stored in the
memory and wait to be polled.
4
Receiving a fax
Memory Receive
(Black & White only)
4
You can only use one Memory Receive
operation at a time:
i
Swipe up or down, or press a or b to
display Fax Forward.
j
k
Press Fax Forward.
 Fax Forwarding
 Paging
l
 Fax Storage
 PC-Fax Receive
 Off
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
a
Press
b
c
Press All Settings.
d
e
Press Fax.
f
g
Press Setup Receive.
h
Press Memory Receive.
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Setup Receive.
Swipe up or down, or press a or b to
display Memory Receive.
Enter the forwarding number (up to
20 digits) using the keyboard on the
Touchscreen.
Press OK.
4
If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
IMPORTANT
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a message will appear on
the Touchscreen. (See Changing Memory
Receive operations on page 25.)
Fax Forwarding
4
• If you choose Backup Print: On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
4
• When you receive a color fax, your
machine prints the color fax but does not
forward the fax to the fax forwarding
number you programmed.
m
Press
.
Paging
4
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
a
Press
b
c
Press All Settings.
.
Swipe up or down, or press a or b to
display Fax.
21
Chapter 4
d
e
f
g
h
i
j
k
l
Press Fax.
Swipe up or down, or press a or b to
display Setup Receive.
Press Setup Receive.
Swipe up or down, or press a or b to
display Memory Receive.
Press Memory Receive.
Swipe up or down, or press a or b to
display Paging.
Press Paging.
Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #.
Do one of the following:
 If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
 If your pager needs a PIN, enter the
PIN, press #, press Pause, and then
enter your fax number followed by
# #.
Press OK.
For example, press:
1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8
9##
Fax Storage
If you choose Fax Storage, your machine
stores received faxes in the memory. You will
be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have turned on Fax Storage, a backup
copy will automatically be printed at the
machine.
a
Press
b
c
Press All Settings.
d
e
f
g
h
i
.
Swipe up or down, or press a or b to
display Fax.
Press Fax.
Swipe up or down, or press a or b to
display Setup Receive.
Press Setup Receive.
Swipe up or down, or press a or b to
display Memory Receive.
Press Memory Receive.
Swipe up or down, or press a or b to
display Fax Storage.
Press Fax Storage.
Pause, and then enter your fax
number followed by # #. Press OK.
k
Press
For example, press:
NOTE
Pause 1 8 0 0 5 5 5 6 7 8 9 # #
22
You cannot change a pager number or
PIN remotely.
j
 If you do not need a PIN, press:
m
NOTE
Press
.
.
Color faxes cannot be stored in the
memory. When you receive a color fax,
your machine prints it.
4
Receiving a fax
Printing a fax from the
memory
4
PC-Fax Receive
(Windows® only)
4
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 21.)
If you turn on the PC-Fax Receive feature,
your machine will store received faxes in the
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
a
Press
b
c
Press All Settings.
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory.
d
e
Press Fax.
f
g
Press Print Fax.
Press OK.
If you choose Backup Print: On, the
machine will also print the fax.
h
Press
a
Press
b
c
Press All Settings.
d
e
Press Fax.
f
g
Press Setup Receive.
h
i
Press Memory Receive.
j
Press PC Fax Receive.
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Print Fax.
.
NOTE
When you print a fax from the memory, the
fax data will be erased.
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (See Software User’s
Guide: PC-FAX receiving.)
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Setup Receive.
Swipe up or down, or press a or b to
display Memory Receive.
Swipe up or down, or press a or b to
display PC Fax Receive.
23
4
Chapter 4
k
l
m
n
Turning off Memory Receive
operations
The Touchscreen shows the message
Run PC-Fax on your computer.
Press OK.
Press <USB> or the name of the PC you
want to receive faxes if you are on a
network.
Press OK.
If Fax Preview is set to Off, press
Backup Print: On or
Backup Print: Off.
Press
a
Press
b
c
Press All Settings.
d
e
.
NOTE
f
g
• PC-Fax Receive is not supported by the
Mac OS.
• Before you can set up PC-Fax Receive,
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on.
(See Software User’s Guide: PC-FAX
receiving.)
• If you get an error message and the
machine cannot print the faxes in the
memory, you can use this setting to
transfer your faxes to your PC. (See Basic
User’s Guide: Transferring your faxes or
Fax Journal report.)
To change the destination PC, see PC-Fax
Receive (Windows® only) on page 23 and
repeat steps a to n.
24
Swipe up or down, or press a or b to
display Fax.
Press Fax.
Swipe up or down, or press a or b to
display Setup Receive.
Press Setup Receive.
Swipe up or down, or press a or b to
display Memory Receive.
h
i
Press Memory Receive.
j
Press
Press Off.
.
NOTE
The Touchscreen will show you more
options if there are received faxes still in
the machine’s memory. (See Changing
Memory Receive operations on page 25.)
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
.
4
4
Receiving a fax
Changing Memory Receive
operations
If unprinted faxes are in the memory
4
 Print all faxes?
If received faxes are in your machine’s
memory when you change the Memory
Receive operations, the Touchscreen will ask
you one of the following questions:
• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
If all the received faxes have already
been printed
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
 Erase all faxes?
• If you press Yes, faxes in the memory
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
4
4
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press <USB> or the name of the PC if you are
on a network.
Press OK.
The Touchscreen will ask you the following
question:
 Send Fax to PC?
• If you press Yes, faxes in the memory
will be sent to your PC before the
setting changes. You will be asked if
you want to turn on Backup Print. (For
details, see PC-Fax Receive
(Windows® only) on page 23.)
• If you press No, faxes in the memory
will not be erased or transferred to your
PC and the setting will be unchanged.
25
4
Chapter 4
Remote Retrieval
4
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press and hold
in
step g to restore the inactive setting (---l)
and press OK.
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
Setting a Remote Access
Code
The Remote Access Code lets you access
the remote retrieval features when you are
away from your machine. Before you can use
the remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
a
Press
b
c
Press All Settings.
d
e
f
g
.
Swipe up or down, or press a or b to
display Fax.
Press Fax.
Using your Remote Access
Code
a
Dial your fax number from a touch-tone
telephone or another fax machine.
b
When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c
The machine signals if it has received
messages:
 1 long beep — Fax messages
 No beeps — No messages
d
When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up.
Press Remote Access.
Enter a three-digit code using numbers
0 to 9, l, or # using the keyboard on the
Touchscreen.
Press OK.
(The preset ‘l’ cannot be changed.)
NOTE
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Basic User’s
Guide: Using external and extension
telephones.)
26
4
Swipe up or down, or press a or b to
display Remote Access.
NOTE
h
NOTE
Press
.
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
4
Receiving a fax
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95
Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by entering
4. (See Changing your Fax Forwarding number
on page 28.) Once you have registered the number, Fax
Forwarding will work.
3 Paging
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 28.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
98
Operation details
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
27
4
Chapter 4
Retrieving fax messages
You can call your machine from any
touch-tone telephone and have your fax
messages sent to another machine. Before
you use this feature, you have to turn on Fax
Storage or Fax Preview. (See Fax Storage
on page 22 or see Basic User’s Guide: Fax
Preview (Black & White only).)
a
b
Dial your fax number.
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
c
When you hear two short beeps,
press 9 6 2.
d
Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
NOTE
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
28
Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
4
Changing your Fax
Forwarding number
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a
b
Dial your fax number.
c
When you hear two short beeps,
press 9 5 4.
d
Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
NOTE
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up after you hear your machine
beep.
4
Receiving a fax
Additional receiving
operations
Receiving faxes into memory
when paper tray is empty
4
4
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading
paper and other print media.)
(See Basic User’s Guide: Paper Size.)
a
Press
b
c
Press All Settings.
d
e
Press Fax.
f
Press Setup Receive.
h
i
Press Auto Reduction.
j
Press
Press On (or Off).
.
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
When the memory is full, the machine will
stop automatically answering calls. To print
the faxes, put fresh paper in the tray.
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one sheet of Letter or A4 size paper. The
machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting.
Swipe up or down, or press a or b to
display Auto Reduction.
Receiving a fax at the end of a
conversation
If you don't put paper in the paper tray, the
machine will carry on receiving the fax, with
the remaining pages being stored in the
memory, if enough memory is available.
Printing a reduced incoming
fax
g
4
a
Ask the other party to place the
document in their machine and to press
the Start or Send key.
b
When you hear the other machine's
CNG tones (slowly repeating beeps),
press Fax Start.
NOTE
If the Touchscreen is dark for Sleep mode,
touch it to display Fax Start.
c
d
Press Receive to receive the fax.
Replace the handset of the external
telephone.
.
Swipe up or down, or press a or b to
display Fax.
Swipe up or down, or press a or b to
display Setup Receive.
29
4
Chapter 4
Fax recovery printing
4
When you set Fax Preview and Memory
Receive to Off, the machine temporarily
stores a fax data in the memory for about ten
days.
You can print it again within this period.
NOTE
• The machine temporarily stores up to five
faxes.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display Initial Setup.
Press Initial Setup.
Swipe up or down, or press a or b to
display Miscellaneous.
f
g
h
i
Press Miscellaneous.
j
Press
30
Press Temporary Fax Backup.
Press Backup.
Press On (or Off).
.
a
Press
b
c
Press All Settings.
d
e
• Color faxes cannot be stored in the
memory.
Setting fax recovery printing
Printing fax recovery data
4
.
Swipe up or down, or press a or b to
display Initial Setup.
Press Initial Setup.
Swipe up or down, or press a or b to
display Miscellaneous.
f
g
h
i
Press Miscellaneous.
j
Press
Press Temporary Fax Backup.
Press Reprint.
Press OK to confirm.
.
Deleting fax recovery data
a
Press
b
c
Press All Settings.
d
e
4
.
Swipe up or down, or press a or b to
display Initial Setup.
Press Initial Setup.
Swipe up or down, or press a or b to
display Miscellaneous.
f
g
h
i
Press Miscellaneous.
j
Press
Press Temporary Fax Backup.
Press Delete.
Press Yes to confirm.
.
4
Receiving a fax
Polling overview
4
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
a
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
b
c
Press Options.
d
e
f
Press Polling RX.
g
Press Fax Start.
The Touchscreen shows Dialing.
Swipe up or down, or press a or b to
display Polling RX.
4
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a
Do one of the following:
 When Fax Preview is set to off, press
Fax.
 When Fax Preview is set to on, press
Fax and Sending Faxes.
4
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling
Sequential polling
(Black & White only)
b
c
Press Options.
d
e
f
Press Polling RX.
g
h
Press Broadcasting.
Swipe up or down, or press a or b to
display Polling RX.
Press On (or Off).
Press Options. Swipe up or down, or
press a or b to display Broadcasting.
Press Add Number.
Press On (or Off).
Enter the fax number you are polling
using Address Book or the dial pad on
the Touchpanel.
31
4
Chapter 4
i
You can add numbers to the broadcast
in the following ways:
 Press Add Number and enter a
number using the keyboard on the
Touchscreen.
Press OK.
Canceling a Sequential Polling Job
a
Press
b
Do one of the following:
If you downloaded Internet Fax:
 To cancel the current job, press the
number being dialed on the
Touchscreen. Go to step d.
If you want to broadcast using an E-mail
, enter the E-mail
address, and press OK. (See Basic User’s
Guide: Entering Text.)
 Press Add from Address book.
Swipe up or down, or press a or b to
display the number you want to add
to the broadcast.
Press the check boxes of the
numbers you want to add to the
broadcast.
After you have checked all the
numbers you want, press OK.
 Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
j
After you have entered all the fax
numbers by repeating steps h and i,
press OK.
k
Press Fax Start.
The machine polls each number or
Group number in turn for a document.
Press
while the machine is dialing to
cancel the polling process.
To cancel all sequential polling receive jobs,
see Canceling a Sequential Polling Job
on page 32.
32
.
 To cancel the entire sequential
polling job, press
Entire Seq. Poll. Go to step c.
NOTE
address, press
4
 To exit without canceling, press
c
.
When the Touchscreen asks if you want
to cancel the entire sequential polling
job, do one of the following:
 Press Yes to confirm.
 To exit without canceling, press No.
d
Do one of the following:
 To cancel the current job, press Yes.
 To exit without canceling, press No.
5
Dialing and storing numbers
Voice operations
5
You can use your external telephone to dial
voice calls.
Tone or Pulse (Canada only)
5
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
a
Do one of the following:
 The # Unavailable message means
the call originated outside your Caller ID
service area.
Press # on the machine’s Touchpanel.
Any digits dialed after this will send tone
signals.
 The Private Call message means the
caller has intentionally blocked
transmission of Caller ID information.
When you are finished with the call, the
machine will return to the Pulse dialing
service.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by pressing
l 5 1.
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. This service shows the
telephone number, or name if it is available,
of your caller as the line rings. Call your
telephone company for details.
 You can see the number (or name).
Press Hook.
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
5
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
on page 36.)
 When Fax Preview is set to on, press
Fax and Sending Faxes.
Fax/Tel mode
Caller ID
Once you answer a call, the Caller ID
information disappears from the
Touchscreen, but the call information stays
stored in the Caller ID memory.
 When Fax Preview is set to off, press
Fax.
b
c
5
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 42.)
5
NOTE
• This feature may not be available in
certain areas of the USA and Canada.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
If you are at the machine, lift the external
telephone’s handset, and then press Pickup
to answer.
33
5
Chapter 5
Setting up your area code (USA only)
When returning calls from the Caller ID
history, your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code, enter your
area code in this setting. With the area code
setting, calls returned from the Caller ID
history to numbers within your area code will
be dialed using 10 digits (area code + 7-digit
number). If your dialing plan does not follow
the standard 1 + area code + 7-digit number
dialing system for calling outside your area
code, you may experience problems
returning calls automatically from the Caller
ID history. If this is not the procedure followed
by your dialing plan, you will not be able to
return calls automatically.
a
Press
b
c
Press All Settings.
d
e
.
Swipe up or down, or press a or b to
display Fax.
Press Fax.
Swipe up or down, or press a or b to
display Miscellaneous.
f
g
h
Press Miscellaneous.
i
Press
34
Press Area Code.
Enter your Area Code (3-digit number),
and press OK.
.
5
Special line considerations
Roll-over telephone lines
5
5
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
Your machine can work in a roll-over system
as long as it is the last number in the
sequence so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
Two-line telephone system
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green and yellow). To test the type of jack,
plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
the line for your machine.
5
Dialing and storing numbers
Converting telephone wall outlets
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or, you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter
b
Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack inside the machine.
c
Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
d
Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack inside the machine.
1
2
5
RJ14
3
1
Triplex Adapter
RJ11
2
Two Line Telephone
RJ14
3
External Two Line TAD
4
Machine
Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
a
4
5
Your additional two-line telephones on other
wall outlets do not require adapters. There
are two ways to add a two-line telephone to
the machine's wall outlet. You can plug the
telephone line cord from the two-line
telephone into the L1+L2 jack of the triplex
adapter. Or, you can plug the two-line
telephone into the TEL jack of the two-line
TAD.
Put the two-line TAD and the two-line
telephone next to your machine.
35
5
Chapter 5
Additional dialing
operations
Outgoing Call
The last 30 numbers you sent a fax to will be
stored in the Outgoing Call history. You can
choose one of these numbers to fax to, add to
Address Book, or delete from the history.
a
b
c
d
e
Press Fax.
Press Call History.
Press Outgoing Call.
Press the number you want.
Do one of the following:
 To send a fax, press Apply.
Press Fax Start.
 If you want to store the number,
press Edit and then press
Add to Address Book.
(See Storing Address Book numbers
from Outgoing Calls on page 38.)
 If you want to delete the number from
the Outgoing Call history list, press
Edit and then press Delete.
Press Yes to confirm.
Press
.
Caller ID history
5
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID on page 33.)
5
The numbers, or names if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. When the thirty-first
call comes into the machine, it replaces
information about the first call.
NOTE
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
a
b
c
d
e
Press Fax.
Press Call History.
Press Caller ID history.
Press the number or the name you want.
Do one of the following:
 To send a fax, press Apply.
Press Fax Start.
 If you want to store the number,
press Edit and then press
Add to Address Book.
(See Storing Address Book numbers
from the Caller ID history
on page 38.)
 If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press Yes to confirm.
Press
36
5
.
Dialing and storing numbers
i
j
NOTE
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
(See Setting up your area code (USA
only) on page 34.)
Press Fax Start.
You will dial ‘555-7000’.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001, you could
enter the number (Brother 1: 555) using
Address Book, press Apply and then
press 7001 using the dial pad.
• You can print the Caller ID history List.
(See How to print a report on page 42.)
Dialing access codes and
credit card numbers
Press Apply.
5
Sometimes, you may want to choose from
several long-distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Address Book numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Address Book
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Basic User’s Guide: Storing Address
Book numbers.)
NOTE
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Pause. Each key press adds a
3.5-second delay. You can press Pause
as many times as needed to increase the
length of the pause.
For example, you might have stored ‘555’ on
Address Book: Brother 1 and ‘7000’ on
Address Book: Brother 2. You can use them
both to dial ‘555-7000’ as shown in the
following example:
a
b
c
Press Fax.
d
e
f
g
Press the number.
h
Press the number.
Press Address Book.
Swipe up or down, or press a or b to
display the number of Brother 1.
Press Apply.
Press Address Book.
Swipe up or down, or press a or b to
display the number of Brother 2.
37
5
Chapter 5
Additional ways to
store numbers
Storing Address Book
numbers from Outgoing Calls
5
Storing Address Book
numbers from the Caller ID
history
You can also store Address Book numbers
from the Outgoing Call history.
If you have the Caller ID subscriber service
from your telephone company, you can also
store Address Book numbers from incoming
calls in the Caller ID history. (See Caller ID
on page 33.)
a
b
c
d
a
b
c
d
Press Fax.
Press Call History.
Press Outgoing Call.
Swipe up or down, or press a or b to
display the name or number you want to
store.
e
Press the name or number you want to
store.
f
g
h
i
Press Edit.
j
Press Add to Address Book.
Press Name.
Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(To help you enter letters, see Basic
User’s Guide: Entering Text.)
If you want to store the second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k
Press OK to confirm the fax or telephone
number you want to store.
l
Press
38
5
.
5
Press Fax.
Press Call History.
Press Caller ID history.
Swipe up or down, or press a or b to
display the number you want to store.
e
f
g
h
i
Press the number you want to store.
j
If you want to store the second fax or
telephone number, press Address 2.
Enter the second fax or telephone
number using the keyboard on the
Touchscreen (up to 20 digits).
Press OK.
k
Press OK to confirm the fax or telephone
number you want to store.
l
Press
Press Edit.
Press Add to Address Book.
Press Name.
Enter the name (up to 16 characters)
using the keyboard on the Touchscreen.
Press OK.
(To help you enter letters, see Basic
User’s Guide: Entering Text.)
.
Dialing and storing numbers
Setting up Groups for
Broadcasting
A Group, which can be stored on Address
Book, allows you to send the same fax
message to many fax numbers by pressing
Fax, Address Book, Apply and
Fax Start.
First, you'll need to store each fax number in
Address Book. (See Basic User’s Guide:
Storing Address Book numbers.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large
Group.
(See Broadcasting (Black & White only)
on page 16.)
NOTE
5
You can print a list of all the Address Book
numbers. (See Reports on page 42.)
Changing a Group name
a
b
c
d
e
Press Fax.
f
g
h
Press the Group.
5
Press Address Book.
Press Edit.
Press Change.
Swipe up or down, or press a or b to
display the Group you want to change.
Press Name.
a
b
c
d
e
f
Press Fax.
Enter the Group name (up to 16
characters) using the keyboard on the
Touchscreen.
Press OK.
If you want to change a character, press
d or c to position the cursor to highlight the
character you want to change, and then
press
. Enter the new character.
g
h
Press Add/Delete.
(See Basic User’s Guide: Entering Text.)
Press Address Book.
Press Edit.
Press Setup Groups.
Enter the new name (up to
16 characters) using the keyboard on
the Touchscreen.
Press OK.
(For example, type NEW CLIENTS.)
NOTE
Press Name.
How to change the stored name:
Add Address Book numbers to the
Group by pressing them to display a red
checkmark. Press OK.
i
Read and confirm the displayed list of
names and numbers you have chosen,
and then press OK to save your Group.
j
Do one of the following:
i
Press OK.
j
Press
.
 To store another Group for
broadcasting, repeat steps c to i.
 To finish storing Groups for
broadcasting, press
.
39
5
Chapter 5
Deleting a Group
a
b
c
d
e
f
g
h
Press Fax.
Press Address Book.
Press Edit.
Press Delete.
Swipe up or down, or press a or b to
display the Group you want to delete.
Press the Group name.
Press OK.
Press Yes to confirm.
Press
.
5
Adding or Deleting a number in a
Group
a
b
c
d
e
f
g
h
i
j
Press Fax.
Press Address Book.
Press Edit.
Press Change.
Swipe up or down, or press a or b to
display the Group you want to change.
Press the Group.
Swipe up or down, or press a or b to
display Add/Delete.
Press Add/Delete.
Swipe up or down, or press a or b to
display the number you want to add or
delete.
Do the following for each number you
want to change:
 To add a number to the Group, press
the check box of the number to add a
check mark.
 To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OK to confirm all your changes.
40
k
Press OK.
l
Press
.
5
6
Printing reports
Fax reports
Press
6
i
6
on the Touchscreen to set up the
 6, 12, 24 hours, 2 or 7 days
Transmission Verification Report and the
Journal Period.
Transmission Verification
Report
Swipe up or down, or press a or b to
choose an interval.
If you choose Every 50 Faxes, go to
step m.
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Fax Journal report early and then
erase all jobs from the memory. If
you want an extra report before it is
due to print, you can print it without
erasing the jobs from the memory.
6
You can use the Transmission Verification
Report as proof that you sent a fax.
(See Basic User’s Guide: Transmission
Verification Report.)
Fax Journal (activity report)
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 42. The factory setting is
Every 50 Faxes.
 Every 50 Faxes
6
The machine will print the Fax
Journal report when the machine has
stored 50 jobs.
j
Press Time, and then enter the time to
start printing (in 24-hour format) using
the keyboard on the Touchscreen.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
a
Press
b
c
Press All Settings.
d
e
Press Fax.
k
If you chose Every 7 Days, press
Day.
Swipe up or down, or press a or b to
display Report Setting.
l
f
g
h
Press Report Setting.
Swipe up or down, or press a or b to
display Every Monday,
Every Tuesday, Every Wednesday,
Every Thursday, Every Friday,
Every Saturday or Every Sunday,
and then press the first day for the 7-day
countdown.
m
Press
.
NOTE
Swipe up or down, or press a or b to
display Fax.
When you set 12h Clock in the
Date & Time setting, enter the time in
12-hour format.
Press Journal Period.
Press Journal Period.
.
41
6
Chapter 6
Reports
6
The following reports are available:
 Transmission
Prints a Transmission Verification Report
for your last transmission.
 Address Book
Prints a list of names and numbers stored
in the Address Book memory, in
alphabetical order.
 Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
 User Settings
Prints a list of your settings.
 Network Configuration
Prints a list of your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID history
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
How to print a report
a
Press
b
c
Press All Settings.
.
Swipe up or down, or press a or b to
display Print Reports.
d
e
f
Press Print Reports.
g
Press
42
Press the report you want to print.
Press OK.
.
6
7
Making copies
Copy options
7
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
Press Copy and then press Options. Swipe
up or down, or press a or b to scroll through
the copy settings. When the setting you want
is displayed, press it and choose your
preferred option. When you finished changing
the options, press OK and then press
Black Start or Color Start.
NOTE
If you choose Normal, you can only
choose Plain Paper in Paper Type.
 Best
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
NOTE
• You can save some of the options you use
most often by setting them as a Shortcut.
(See Saving copy options as a Shortcut
on page 52.)
• The Ink Save Mode,
Thin Paper Copy, Book Copy and
Watermark Copy features are
supported by technology from Reallusion,
Inc.
7
.
7
 Normal
These settings are temporary. The machine
returns to its default settings 1 minute after
copying.
To stop copying, press
Changing copy quality
You can choose the copy quality. The factory
setting is Normal.
You can change the copy settings for the next
copy.
Stop copying
7
a
b
c
d
e
Load your document.
f
g
h
i
Press Quality.
7
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Quality.
Press Normal or Best.
Press OK.
If you do not want to change additional
settings, press Black Start or
Color Start.
43
Chapter 7
Enlarging or reducing the
copied image
198% 4"x6" i A4
7
186% 4"x6" i Letter
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
130% Letter i Ledger
a
b
c
d
e
93% A4 i Letter
f
g
h
Load your document.
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Enlarge/Reduce.
Press Enlarge/Reduce.
Swipe up or down, or press a or b to
display the available options, and then
press the option you want to change.
Do one of the following:
 If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want to use.
 If you chose Custom(25-400%),
press
to erase the displayed
percentage, or press d to move the
cursor, and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
 If you chose 100% or Fit to Page,
go to step i.
104% EXE i Letter
100%
97% Letter i A4
85% Letter i EXE
83% Legal i A4
78% Legal i Letter
46% Letter i 4"x6"
Fit to Page
Custom(25-400%)
i
Read and confirm the displayed list of
options you have chosen, and then
press OK.
j
If you do not want to change additional
settings, press Black Start or
Color Start.
NOTE
• Page Layout is not available with
Enlarge/Reduce.
• Page Layout, 2-sided Copy,
Book Copy, Sort, Thin Paper Copy,
Watermark Copy and
Remove Background Color are not
available with Fit to Page.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper-left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available when
using the ADF.
• Fit to Page is not available for Legal
size documents.
44
Making copies
Making N in 1 copies or a
poster (Page Layout)
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
h
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i
If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
7
You can also produce a poster. When you
use the poster feature, your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
NOTE
• Book Copy, Sort, Thin Paper Copy,
Ink Save Mode, Enlarge/Reduce,
Watermark Copy and
Remove Background Color are not
available with Page Layout.
• 2-sided Copy is not available with
Poster copy.
a
b
c
Load your document.
Press Copy.
Enter the number of copies you want. 1
1
d
e
f
g
You can only make one copy at a time when
you are using Poster layout.
Press Options.
Swipe up or down, or press a or b to
display Page Layout.
Press Page Layout.
Swipe up or down, or press a or b to
display Off(1in1),
2in1(Portrait),
2in1(Landscape), 2in1(ID) 1,
4in1(Portrait),
4in1(Landscape), Poster(2x1),
Poster(2x2) or Poster(3x3).
Press the option you want to set.
1
If you are using the scanner glass, go
to step j.
j
After the machine has scanned the
page, press Yes to scan the next page.
k
Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps j and k for each page of
the layout.
l
After all the pages have been scanned,
press No to finish.
NOTE
• Make sure the paper size is set to Letter,
Ledger, A4, A3 or Executive.
• Poster copy is not available for Executive
size paper.
• You can only make one color copy at a
time.
• You can only make one Poster copy at a
time.
• Poster copy is not available when using
transparencies.
• 2in1(ID), 4in1(Portrait),
4in1(Landscape), Poster(2x1) and
Poster(3x3) are not available when
using Ledger or A3 size paper.
For details about 2 in 1 (ID), see 2 in 1 ID Copy
(Page Layout) on page 46.
45
7
Chapter 7
Place the document face down in the
direction shown below:
 Poster(3x3)
 2in1(Portrait)
 2in1(Landscape)
 4in1(Portrait)
 4in1(Landscape)
2 in 1 ID Copy (Page Layout)
You can copy both sides of your identification
card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
NOTE
 Poster(2x1)
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
limitations for copying.)
a
Place your identification card face down
near the left corner of the scanner glass
as shown below.
1
 Poster(2x2)
1
b
c
d
46
0.12 in. (3 mm) or greater (top, left)
Press Copy.
Enter the number of copies you want.
Press Options.
7
Making copies
e
f
g
h
i
j
k
Swipe up or down, or press a or b to
display Page Layout.
g
h
Press Sort.
i
If you do not want to change additional
settings, press Black Start or
Color Start.
Press Page Layout.
Swipe up or down, or press a or b to
display 2in1(ID).
Press 2in1(ID).
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
NOTE
Fit to Page, Page Layout and
Book Copy are not available with Sort.
Press Black Start or Color Start.
The machine starts scanning one side of
the identification card.
NOTE
• Book Copy, Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode,
Enlarge/Reduce, Watermark Copy
and Remove Background Color are
not available with 2in1(ID).
• You can only make one color copy at a
time.
Load your document.
f
Press Stack/Sort.
Press Copy.
Enter the number of copies you want.
7
7
a
b
c
d
e
Load your document.
f
g
Press Density.
h
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
i
If you do not want to change additional
settings, press Black Start or
Color Start.
7
You can sort multiple copies. Pages will be
stacked in the order 123, 123, 123, and so on.
a
b
c
d
e
Adjusting Density
You can adjust the copy density to make
copies darker or lighter.
After the machine has scanned one
side, press Yes. Turn over the
identification card and press OK to scan
the other side.
Sorting copies using the ADF
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Density.
Press the level of density you want, from
Light to Dark.
Press Options.
Swipe up or down, or press a or b to
display Stack/Sort.
47
Chapter 7
Ink Save Mode
7
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
The amount of ink saved will vary depending
on the document.
Ink Save Mode: Off
g
h
Press Ink Save Mode.
i
If you do not want to change any
additional settings, press
Black Start or Color Start.
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
7
NOTE
• Book Copy, Thin Paper Copy,
Page Layout, Watermark Copy and
Remove Background Color are not
available with Ink Save Mode.
• Ink Save Mode may make your
printouts look different from your original
document.
Thin Paper Copy
Ink Save Mode: On
(The above screens are used in ISO/IEC
24712.)
a
b
c
d
e
f
48
Load your document.
Press Copy.
Enter the number of copies you want.
Press Options.
7
If your document is a 2-sided Copy on thin
paper, choose Thin Paper Copy so the
print on the other side does not bleed
through.
a
b
c
d
e
f
g
Load your document.
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Advanced Settings.
Press Advanced Settings.
Swipe up or down, or press a or b to
display Thin Paper Copy.
h
i
Press Thin Paper Copy.
j
Press Black Start or Color Start.
Swipe up or down, or press a or b to
display Advanced Settings.
Press Advanced Settings.
7
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
Making copies
Watermark Copy
NOTE
Fit to Page, Page Layout,
Ink Save Mode, Book Copy,
Watermark Copy and
Remove Background Color are not
available with Thin Paper Copy.
Book Copy
Book Copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically.
a
b
c
d
e
f
g
h
i
j
Load your document.
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Advanced Settings.
You can place text into your document as a
Watermark. You can select one of the
template watermarks.
NOTE
7
Fit to Page, Page Layout,
Thin Paper Copy, Ink Save Mode,
Book Copy and
Remove Background Color are not
available with Watermark Copy.
Using a template
a
b
c
d
e
Load your document.
f
g
Press Advanced Settings.
h
i
Press Watermark Copy.
Press Advanced Settings.
Swipe up or down, or press a or b to
display Book Copy.
Press Book Copy.
Read and confirm the displayed list of
settings you have chosen, and then
press OK.
If you do not want to change additional
settings, press Black Start or
Color Start.
NOTE
Page Layout, Sort, 2-sided Copy,
Ink Save Mode, Fit to Page,
Thin Paper Copy, Watermark Copy
and Remove Background Color are
not available with Book Copy.
7
7
Press Copy.
7
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Advanced Settings.
Swipe up or down, or press a or b to
display Watermark Copy.
Change the watermark settings by
pressing the options displayed on the
Touchscreen as needed. (For details,
see Watermark Copy Settings
on page 50.)
Press OK.
j
Press OK to confirm to use the
watermark.
k
Press Black Start or Color Start.
49
Chapter 7
Watermark Copy Settings
Option1
Option2
Option3
Watermark
Copy
Text
CONFIDENTIAL*
DRAFT
COPY
IMPORTANT
URGENT
Position
A
B
C
D
E*
F
G
H
I
Pattern
Size
Small
7
Remove Background Color
Remove Background Color removes the
background color of the document when
copying. That can help you read the copy
document clearly. Also, that can help you
save some ink.
NOTE
This function is for use only when making
color copies. The background color is
automatically removed for all black &
white copies.
a
b
c
d
e
Medium*
Large
Angle
-90
-45*
0
45
90
Transparency
-2
-1
0*
+1
+2
Color
Black*
Green
Blue
Purple
Red
Orange
Yellow
The factory settings are shown in Bold with an asterisk.
50
f
g
h
i
j
k
Load your document.
Press Copy.
Enter the number of copies you want.
Press Options.
Swipe up or down, or press a or b to
display Advanced Settings.
Press Advanced Settings.
Swipe up or down, or press a or b to
display Remove Background Color.
Press Remove Background Color.
Press Low, Medium or High.
Press OK.
Press Color Start.
NOTE
Fit to Page, Page Layout,
Ink Save Mode, Thin Paper Copy,
Book Copy and Watermark Copy are
not available with
Remove Background Color.
7
Making copies
2-sided copying
7
You can reduce the amount of paper used for
copies by copying on both sides of the paper.
We recommend you load single-sided
documents in the ADF for 2-sided copying.
For 2-sided documents and books, use the
scanner glass.
(Long edge flip)
Portrait
1
1
2
2
Landscape
11
1
2
2
(Short edge flip)
Portrait
NOTE
• 2in1(ID), Poster, Book Copy and
Fit to Page are not available with
2-sided Copy.
• You can use only Letter, A4, A5 or
Executive size plain paper.
a
b
c
d
e
Load your document.
f
g
h
Press Stack/Sort.
i
j
Press 2-sided Copy.
k
Read and review the message on the
Touchscreen, and then press OK.
l
Review your settings on the
Touchscreen, and then press OK.
m
Press Black Start or Color Start.
If you placed the document in the ADF,
the machine scans the pages and starts
printing.
1
1
2
2
Landscape
11
1
2
2
Press Copy.
Enter the number of copies you want.
Press Options.
If you want to sort multiple copies, swipe
up or down, or press a or b to display
Stack/Sort.
7
Press Sort.
Swipe up or down, or press a or b to
display 2-sided Copy.
Swipe up or down, or press a or b to
display the 2-sided copy type you want,
and press
Portrait Long Edge Flip,
Landscape Long Edge Flip,
Portrait Short Edge Flip,
Landscape Short Edge Flip
(or Off).
If you are using the scanner glass, go
to step n.
51
Chapter 7
n
The Touchscreen shows:
Turn over the document
(or Flip the book), then
press [Scan]. When you
finish, press [Complete].
Place the next page on the scanner
glass and press Scan.
Press OK.
The machine starts printing.
o
Saving copy options as a
Shortcut
You can store the copy options you use
frequently by saving them as a Shortcut.
a
b
c
If you pressed Sort for multiple copies,
repeat step n for each additional page.
After all the pages have been scanned,
press Complete.
The machine starts printing.
DO NOT touch the printed page until it is
ejected the second time. The machine will
print the first side and eject the paper, and
then pull the paper in to print the second side.
52
Press Options.
Swipe up or down, or press a or b to
display Quality, Paper Type,
Paper Size, Enlarge/Reduce,
Density, Stack/Sort,
Page Layout, 2-sided Copy or
Advanced Settings, and then press
the setting you want to change. Then
press the new option you want.
Repeat this step for each setting you
want to change.
d
When you are finished choosing new
options, press Save as Shortcut.
e
Read and confirm the displayed list of
options you have chosen for the
Shortcut, and then press OK.
f
Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
g
Press OK to save your Shortcut.
NOTE
If you get a paper jam, press Advanced
after step i, and then press one of the
jam prevention settings: 2-sided 1 or
2-sided 2.
2-sided 1 uses a longer print time for
the ink to dry.
2-sided 2 uses a longer print time and
will also print in lighter colors.
Press Copy.
7
Making copies
Ledger Copy Shortcuts
 Letter Center
Ledger Copy Shortcut
You can copy your document in Ledger or A3
size paper with a format such as Note style.
Also you can make 2 in 1 and enlarged
copies.
1
7
1
7
 Letter i Ledger
1
2
1
1 2
1
 Ledger 2in1
NOTE
 Letter + Note(L)
1
• You can use only Ledger or A3 size plain
paper.
1
• If you are producing multiple color copies,
Ledger 2in1, Letter + Note(L),
Letter + Note(P), Letter + Grid
and Letter + Blank are not available.
• (P) means Portrait and (L) means
Landscape.
 Letter + Note(P)
1
1
• You can enlarge a copy only when using
Letter i Ledger.
a
b
Load your document.
c
d
Press LGR Copy Shortcuts.
 Letter + Grid
1
1
 Letter + Blank
1
If the displayed screen is either Home or
Shortcut, swipe left or right, or press d or
c to display the More screen.
If information appears on the
Touchscreen, read it and then press OK
to confirm it.
Load Ledger or A3 size paper according
to the on-screen instructions.
1
53
7
Chapter 7
e
Swipe left or right to display
Ledger 2in1, Letter i Ledger,
Letter + Note(L),
Letter + Note(P),
Letter + Grid, Letter + Blank
or Letter Center, and then press the
option you want.
Press OK.
f
g
Enter the number of copies you want.
Do one of the following:
 If you want to change more settings,
go to step h.
 If you do not want to change more
settings, go to step l.
h
i
j
Press Options.
Press the setting you want to change.
Press your new option.
Repeat steps i and j to change other
settings as needed.
k
Press OK when you are finished
changing the options.
l
Press Black Start or Color Start.
If you are using the scanner glass
when choosing Ledger 2in1, go to
step m.
m
After the machine has scanned the
page, press Yes to scan the next page.
n
Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps m and n for each page of
the layout.
o
After all the pages have been scanned,
press No to finish.
54
8
PhotoCapture Center™: Printing
photos from a memory card or
USB Flash memory drive
PhotoCapture Center™
operations
Memory cards,
USB Flash memory drive and
folder structures
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory
drives; however, please read the points
below to avoid errors:
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
 Direct PhotoCapture Center™ printing
must be performed separately from
PhotoCapture Center™ operations using
the PC. (Simultaneous operation is not
available.)
 The machine can read up to 999 files 1 on
a memory card or USB Flash memory
drive.
1
The folder inside memory cards or USB Flash
memory drive is also counted.
8
Please be aware of the following:
8
 When printing an index or image, the
PhotoCapture Center™ will print all the
valid images, even if one or more images
have been corrupted. Corrupted images
will not be printed.
 (memory card users)
8
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card, it creates a special folder into which
it copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card,
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
 (USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
 The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 60.)
55
8
Chapter 8
Movie printing
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
8
Print Images
Print Index (Thumbnails)
The PhotoCapture Center™ assigns
numbers for images (such as No.1, No.2,
No.3, and so on).
NOTE
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a
MOV file size is 2 GB or more (the
shooting time is about 60 minutes), these
files cannot be printed.
• If the data for a divided scene is corrupted,
the part for that scene will be blank.
The PhotoCapture Center™ does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
NOTE
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
56
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press Index Print.
Press OK.
f
Press Print Index Sheet.
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
Index Print.
8
8
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
g
Do one of the following:
NOTE
 Press Print Settings to change
the paper type or the paper size you
are using.
Go to step h.
• You can enter multiple numbers at one
time by using a comma or a hyphen. For
example, Enter 1,3,6 to print images No.1,
No.3 and No.6. Enter 1-5 to print images
No.1 to No.5.
 If you do not want to change the
paper settings, press Start.
• You can enter up to 12 characters
(including commas and hyphens) for the
image numbers you want to print.
h
i
Press Paper Type.
j
k
l
m
Press Paper Size.
 Press Print Settings to change
the print settings. (See page 61.)
Press Letter or A4.
 If you do not want to change any
settings, press Start to print.
Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
i
Press OK.
Enhance Photos
Press Start to print.
Printing Photos
8
Before you can print an individual image, you
have to know the image number.
a
b
Open the media slot cover.
c
d
Press Photo.
e
f
Do one of the following:
Put the memory card or USB Flash
memory drive in the correct slot.
You can edit and add effects to your photos
and view them on the Touchscreen before
printing.
NOTE
The Enhance Photos feature is
supported by technology from Reallusion,
Inc.
a
b
Open the media slot cover.
Swipe left or right to display
Index Print.
c
d
Press Photo.
Press Index Print.
Press OK.
e
Press Enhance Photos.
Press OK.
Print the Index. (See Print Index
(Thumbnails) on page 56.)
g
Press
Print Photos Using Index No.
h
Enter the image number that you want to
print from the Index page (Thumbnails).
After you have chosen the image
numbers, press OK.
8
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
Enhance Photos.
57
8
Chapter 8
NOTE
(Remove Red-Eye)
• Eight thumbnails are displayed at a time
with the current page number and total
number of pages listed above the
thumbnails.
The machine will attempt to remove
red-eye from your photo. If red-eye
detection fails, you can press
Try Again to re-detect.
• Swipe left or right, or press d or c
repeatedly to scroll through all photos.
Hold down d or c to fast-forward and
fast-rewind through the thumbnail pages.
(Night Scene)
Night Scene is best used for adjusting
night view photographs to make them
more vivid. Press d or c to adjust the
level of contrast.
f
g
Press a photo from the thumbnails.
(Fill Light)
Press Enhance, Crop or
Enhance and Crop.
Fill Light is best used for adjusting
photographs against the light. Press d
or c to adjust the level of contrast.
h
Do one of the following:
 If you chose Enhance or
Enhance and Crop, go to step i.
 If you chose Crop, go to step j.
i
Press the effect you wish to add.
Press OK.
Do one of the following:
 If you chose Enhance in step h, go
to step k.
 If you chose Enhance and Crop in
step h, go to step j.
NOTE
• You have 10 ways to add effects to your
photo.
(Auto Correct)
Whiteboard is best used for adjusting
photographs. It detects letters on a
whiteboard in your photo and makes
them more legible.
(Monochrome)
You can convert your photo to
black & white.
(Sepia)
You can convert the color of your
photo to sepia.
(Auto Correct & Remove Red-Eye)
The machine decides the suitable
effects for your photo. Also, it will
attempt to remove red-eye from your
photo.
• There are some cases when red-eye may
not be removed.
The machine decides the suitable
effect for your photo.
• When the face is too small in the
image.
(Enhance Skin)
• When the face is turning too far up,
down, left or right.
Best used for adjusting portrait
photographs. It adjusts human skin
color. Press d or c to adjust the level of
contrast.
(Enhance Scenery)
Best used for adjusting landscape
photographs. It highlights green and
blue areas in your photo. Press d or c
to adjust the level of contrast.
58
(Whiteboard)
• Press Cancel to return to the list of
effects.
• If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance the photo. The Touchscreen
will display Image Too Small or
Image Too Long.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
j
Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
 Press + or - to enlarge or reduce the
frame size.
 Press a, b, d or c to move the
position of the frame.
 Press
to rotate the frame.
Press OK when you have finished
adjusting the frame setting.
Press OK to confirm.
NOTE
If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance the photo. The Touchscreen
will display Image Too Small or
Image Too Long.
k
Enter the number of copies you want,
either by pressing + or - or using the dial
pad on the Touchpanel.
Press OK.
l
Do one of the following.
Slide Show
8
You can view all your photos on the
Touchscreen using Slide Show. You can
also choose a photo during the operation.
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press Slide Show.
Press OK.
f
Do one of the following:
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
Slide Show.
 If you want to change the time to
show each photo, press
Show Each Photo for.
Swipe up or down, or press a or b to
display 3Secs, 10Secs, 30Secs,
1Min or 5Mins, and then press the
option you want to set.
 If you want to change the effect,
press Effect.
Press Slide In, Fade In,
Zoom In or Off.
 Press Print Settings to change
the print settings. (See page 61.)
 If you do not want to change any
settings, press Start to print.
 If you do not want to change the
settings, press Start.
g
Press
to finish Slide Show.
59
8
Chapter 8
Printing a photo during a Slide Show
a
8
Enter the number of copies you want
using the dial pad on the Touchpanel.
c
Do one of the following:
 If you do not want to change any
settings, press Start to print.
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
 Press Print Settings to change
the print settings.
(See PhotoCapture Center™ print
settings on page 61.)
 If you do not want to change any
settings, press Start to print.
DPOF printing
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to use the display of
the digital camera to choose the images and
number of copies you want to print.
When a memory card (Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card or MultiMedia Card plus)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
a
b
Open the media slot cover.
c
Press DPOF.
60
Put the memory card or USB Flash
memory drive in the correct slot.
Do one of the following:
 Press Print Settings to change
the print settings. (See page 61.)
To print an image during a slide show,
press the image when it appears on the
Touchscreen.
b
d
8
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
PhotoCapture Center™
print settings
8
You can change the print settings for the next
print job.
These settings are temporary, and the
machine returns to its default settings
1 minute after printing.
i
Swipe up or down, or press a or b to
display Print Quality.
j
k
Press Print Quality.
l
If you do not want to change additional
Press Normal or Photo.
settings, press
or OK.
Press Start to print.
NOTE
NOTE
You can save the print settings you use
most often by setting them as the default
settings. (See Setting your changes as the
new default on page 66.)
If you choose Inkjet Paper in
Paper Type, you can only choose
Photo.
Paper options
8
Paper Type
Print Quality
8
a
b
Open the media slot cover.
c
d
Press Photo.
8
8
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
a
b
Open the media slot cover.
Put the memory card or USB Flash
memory drive in the correct slot.
e
Press View Photos.
Press OK.
c
d
Press Photo.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
e
Press View Photos.
Press OK.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
j
k
Press Paper Type.
g
h
Swipe left or right to display
View Photos.
Press OK.
Press Print Settings.
Press Print Settings.
Swipe up or down, or press a or b to
display Paper Type.
Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy.
61
Chapter 8
l
k
If you do not want to change additional
settings, press
or OK.
Press Start to print.
Paper Size and Print Size
a
b
 If you chose 4"x6" or 5"x7", go to
step m.
Put the memory card or USB Flash
memory drive in the correct slot.
Press Photo.
e
Press View Photos.
Press OK.
 If you chose Ledger or A3, the
Touchscreen will prompt you to put
the paper in manual feed slot. Read
the information on the Touchscreen,
and then confirm it by pressing OK.
(See Basic User’s Guide: Loading
paper in the manual feed slot.)
Swipe left or right to display
View Photos.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Press OK.
j
 If you chose Letter or A4, go to
step l.
8
Open the media slot cover.
c
d
Press Print Settings.
Swipe up or down, or press a or b to
display Paper Size.
Swipe up or down, or press a or b to
display 4"x6", 5"x7", Letter,
Ledger, A4 or A3. Press the option you
want to set.
Do one of the following:
Go to step m.
l
Press Print Size.
Swipe up or down, or press a or b to
display the options in the following table,
and then press the option you want to
set.
Example: Printed position for Letter size paper
1
2
3"x4"
3.5"x5"
4
5
6
5"x7"
6"x8"
Max. Size
4"x6"
Press Paper Size.
m
If you do not want to change additional
settings, press
or OK.
Press Start to print.
62
3
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Adjusting Brightness,
Contrast and Color
Brightness
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press View Photos.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
Press OK.
Press Print Settings.
Swipe up or down, or press a or b to
display Brightness.
j
k
Press Brightness.
l
If you do not want to change additional
Adjust the level of brightness by
pressing it on the Touchscreen.
settings, press
or OK.
Press Start to print.
Contrast
8
8
8
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press View Photos.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Press OK.
j
k
Press Contrast.
l
If you do not want to change additional
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
8
Press Print Settings.
Swipe up or down, or press a or b to
display Contrast.
Adjust the level of contrast by pressing it
on the Touchscreen.
settings, press
or OK.
Press Start to print.
63
Chapter 8
Color Enhancement (True2Life™)
You can turn on the color enhancement
(True2Life™) feature to print more vivid
images. Printing time will be slower.
a
b
e
Press View Photos.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
Press OK.
Press Print Settings.
Swipe up or down, or press a or b to
display Color Enhance.
Press Color Enhance.
Do one of the following:
 If you do not want to customize,
press Color Enhance and then
press Off.
Press
.
Go to step o.
64
n
Do one of the following:
 If you want to customize another
color enhancement, repeat steps l
and m.
Press
Press White Balance, Sharpness or
Color Density.
.
 If you want to change other settings,
press
to display the print setting
menu and press the setting you want
to change. (See page 61.)
Swipe left or right to display
View Photos.
 If you want to customize the
White Balance, Sharpness or
Color Density, press
Color Enhance and then press
On.
Go to step l.
l
Press d or c to adjust the degree of the
setting.
Press OK.
Put the memory card or USB Flash
memory drive in the correct slot.
Press Photo.
j
k
m
Open the media slot cover.
c
d
g
h
i
8
o
If you do not want to change additional
settings, press
or OK.
Press Start to print.
NOTE
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
Cropping
Cropping: On
8
8
If your photo is too long or too wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
The factory setting is On. If you want to print
the whole image, change this setting to Off.
If you set Cropping to Off, also set
Borderless to Off. (See Borderless
printing on page 65.)
a
b
Open the media slot cover.
c
d
Press Photo.
e
f
Cropping: Off
8
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
Press View Photos.
Press OK.
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
Borderless printing
8
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a
b
Open the media slot cover.
c
d
Press Photo.
Put the memory card or USB Flash
memory drive in the correct slot.
g
h
i
Press OK.
Swipe up or down, or press a or b to
display Cropping.
e
Press View Photos.
Press OK.
j
k
Press Cropping.
f
l
If you do not want to change additional
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Press OK.
j
k
Press Borderless.
Press Print Settings.
Press Off (or On).
settings, press
or OK.
Press Start to print.
Swipe left or right to display
View Photos.
Press Print Settings.
Swipe up or down, or press a or b to
display Borderless.
Press Off (or On).
65
8
Chapter 8
l
Setting your changes as the
new default
If you do not want to change additional
settings, press
or OK.
Press Start to print.
Print Date
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower-right corner. If the data doesn’t
have the date information, you cannot use
this function.
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press View Photos.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Press OK.
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
Press Print Settings.
Swipe up or down, or press a or b to
display Print Date.
j
k
Press Print Date.
l
If you do not want to change additional
8
You can save the print settings you use most
often by setting them as the default settings,
such as Print Quality, Paper Type,
Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date. These settings will stay
until you change them again.
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press View Photos.
Press OK.
f
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
g
h
i
Press OK.
j
After changing the last setting, swipe up
or down, or press a or b to display
Set New Default.
k
l
Press Set New Default.
m
Press
Press On (or Off).
settings, press
or OK.
Press Start to print.
NOTE
The DPOF setting on your camera must
be turned off to use the Print Date
feature.
66
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
Press Print Settings.
Press your new setting.
Repeat this step for each setting you
want to change.
The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
.
8
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
You can restore the PhotoCapture settings
that you have changed, to the factory
settings, such as Print Quality,
Paper Type, Paper Size, Print Size,
Auto Correct, Brightness, Contrast,
Color Enhance, Cropping, Borderless
and Print Date.
a
b
Open the media slot cover.
c
d
Press Photo.
e
Press View Photos.
Press OK.
f
Put the memory card or USB Flash
memory drive in the correct slot.
Swipe left or right to display
View Photos.
8
Scan to a memory card
or USB Flash memory
drive
Auto Crop
8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the Touchscreen before
you save it. When you choose Auto Crop,
the machine will scan each document and
create separate files. For example, if you
place three documents on the scanner glass,
the machine will scan and create three
separate files. If you want to create a threepage file, choose PDF or TIFF for
File Type.
(If you choose JPEG, the three documents
are created as three separate files.)
8
Swipe left or right, or press d or c to
display each photo. When the photo you
want is displayed, press it and then
press OK.
1
A4
A4
g
h
i
Press OK.
j
k
Press Factory Reset.
l
1
Press Print Settings.
Swipe up or down, or press a or b to
display Factory Reset.
The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
Press
.
8
3
2
2
4
1
4 3 2 1
Restoring all settings to the
factory settings
1
0.4 in. (10 mm) or greater (top, left, right)
2
0.8 in. (20 mm) or greater (bottom)
NOTE
Auto Crop is supported by technology
from Reallusion, Inc.
a
Open the media slot cover.
67
Chapter 8
b
c
d
e
f
g
h
i
j
k
l
m
Put the memory card or USB Flash
memory drive in the correct slot.
Press Scan to Media.
Load your document.
Press Options.
Swipe up or down, or press a or b to
display Auto Crop.
Press Auto Crop.
Press On.
Press OK.
If you do not want to change additional
settings, press Start to start scanning.
The number of the scanned documents
appears on the Touchscreen.
Press OK to confirm.
Press d or c to preview the data for each
document.
Press Save All to save the data.
NOTE
• Auto Crop is available for paper with
right angles of 90 degrees at all four
corners. If one of the angles is not square,
Auto Crop cannot detect the document.
• If your document is too long or wide, this
setting does not work properly. The
document has to meet the following
specification: up to 7.7  10.6 in.
(195  270 mm).
If the ratio between the height and width of
the document is more than 1 to 8, this
setting does not work correctly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.
• The ADF must be empty to use the
Auto Crop.
• The Auto Crop feature is available for up
to a maximum of 16 documents
depending on the size of your documents.
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while the
machine is reading or writing to the
memory card or USB Flash memory drive
to avoid damaging the card, USB Flash
memory drive, or the data stored on them.
68
PhotoCapture Center™: Printing photos from a memory card or USB Flash memory drive
How to set a new default
You can save the Scan to Media settings
(Scan Type, Resolution, File Type,
Auto Crop and
Remove Background Color) you use
most often by setting them as the default
settings. These settings will stay until you
change them again.
a
b
Open the media slot cover.
c
d
e
Press Scan to Media.
Put the memory card or USB Flash
memory drive in the correct slot.
Press Options.
Swipe up or down, or press a or b to
display Scan Type, Resolution,
File Type, Auto Crop or
Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
Repeat this step for each setting you
want to change.
f
After you are finished choosing your
preferred settings, swipe up or down, or
press a or b to display
Set New Default.
g
h
Press Set New Default.
i
Press
8
How to reset to the factory
settings
8
You can restore all the Scan to Media settings
(Scan Type, Resolution, File Type,
Auto Crop and
Remove Background Color), that you
have changed, to the factory settings.
a
b
Open the media slot cover.
c
d
e
Press Scan to Media.
f
g
Press Factory Reset.
h
Press
Put the memory card or USB Flash
memory drive in the correct slot.
Press Options.
Swipe up or down, or press a or b to
display Factory Reset.
The Touchscreen asks you to confirm to
change back to the factory settings.
Press Yes to confirm.
.
The Touchscreen asks you to confirm
the change to the new default settings.
Press Yes to confirm.
.
69
8
Chapter 8
Saving scan options as a
Shortcut
You can store the scan options you use
frequently by saving them as a Shortcut. This
section introduces how to add a Shortcut for
Scan to Media.
a
b
Open the media slot cover.
c
d
e
Press Scan to Media.
Put the memory card or USB Flash
memory drive in the correct slot.
Press Options.
Swipe up or down, or press a or b to
display Scan Type, Resolution,
File Type, File Name, Auto Crop
or Remove Background Color, and
then press the setting you want to
change. Then press the option you want
to set.
Repeat this step for each setting you
want to change.
f
When you are finished choosing new
options, press OK.
g
h
Press Save as Shortcut.
i
Enter a name for the Shortcut using the
keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
j
Press OK to save your Shortcut.
70
Confirm the displayed list of settings you
have chosen for the Shortcut, and then
press OK.
8
9
Printing photos from a camera
Printing photos
directly from a
PictBridge camera
9
Setting your digital camera
9
9
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera, some of these
settings may not be available.
Camera Menu
Selections
Options
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Paper Size
Ledger, Letter, A3, A4,
4"  6",
Printer Settings
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 73.)
Paper Type
PictBridge requirements
(Default setting) 2
(Default setting) 2
Layout
Borderless: On,
Borderless: Off,
Printer Settings
9
(Default setting) 2
9
To avoid errors, remember the following
points:
DPOF Setting 1
-
Print Quality
Normal, Fine,
Printer Settings
(Default setting) 2
 The machine and the digital camera must
be connected using a suitable USB cable.
Color
Enhancement
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
 PhotoCapture Center™ operations are
not available when using the PictBridge
feature.
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
On, Off,
Printer Settings
(Default setting) 2
Print Date
On, Off,
Printer Settings
(Default setting) 2
1
See DPOF printing on page 73 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
71
Chapter 9
Settings
Options
Paper Size
4"  6"
Paper Type
Glossy Paper
Layout
Borderless: On
Print Quality
Fine
Color Enhancement
Off
Print Date
Off
 When your camera does not have any
menu selections, these settings are also
used.
Printing Images
NOTE
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
b
 The name and availability of each setting
depends on the specification of your
camera.
Open the media slot cover.
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
1
1
USB direct interface
c
Turn on the camera.
When the machine has recognized the
camera, the Touchscreen shows
Camera is connected.
d
Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the Touchscreen will show
Printing.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
72
9
Printing photos from a camera
DPOF printing
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to use the display of
the digital camera to choose the images and
number of copies you want to print.
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
9
Printing photos
directly from a digital
camera
(without PictBridge)
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 71.)
NOTE
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
9
73
Chapter 9
Printing Images
NOTE
Remove any memory card or USB Flash
memory drive from the machine before
connecting a digital camera.
a
b
Open the media slot cover.
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1
1
c
d
USB direct interface
Turn on the camera.
Follow the steps in Print Images
on page 56.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
74
9
A
Routine maintenance
Cleaning and checking
the machine
Cleaning the outside of the
machine
Clean the Touchscreen as follows:
IMPORTANT
• Press and hold down
to turn the
machine off. The Touchscreen will show
Shutting Down for a few seconds
before the power goes off.
Clean the outside of the machine as
follows:
A
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
a
• DO NOT use any type of liquid cleaners
(including ethanol).
a
A
Clean the Touchscreen with a dry, soft
lint-free cloth.
Pull the paper tray (1) completely out of
the machine.
1
A
b
Wipe the outside of the machine with a
dry, soft lint-free cloth to remove dust.
75
c
d
Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
Cleaning the machine’s
printer platen
Wipe the inside and outside of the paper
tray with a dry, soft lint-free cloth to
remove dust.
A
WARNING
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid an electrical shock.
e
Close the output paper tray cover and
put the paper tray firmly back in the
machine.
a
Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
b
Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
1
76
c
Lift the scanner cover to release the
lock. Gently push the scanner cover
support down and close the scanner
cover using both hands.
d
Re-connect the power cord.
Routine maintenance
c
Cleaning the paper feed
rollers
A
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a
Unplug the machine from the AC power
outlet. Pull the paper tray (1) completely
out of the machine.
Lift the Jam Clear Flap (2), and then
clean the back side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
1
1
2
NOTE
If the paper support flap is open, close it,
and then close the paper support.
b
Clean the front side of the Paper Feed
Rollers (1) with a soft lint-free cloth
moistened with water, using a
side-to-side motion.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
d
Put the paper tray firmly back in the
machine.
e
Re-connect the power cord.
A
NOTE
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
1
77
Cleaning the paper pick-up
rollers
a
Unplug the machine from the AC power
outlet.
b
Pull the paper tray completely out of the
machine.
c
A
Clean the Paper Pick-up Rollers (1) with
a soft lint-free cloth moistened with
water.
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a
dry, soft lint-free cloth to remove all
moisture.
NOTE
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth
moistened with water.
1
After cleaning, wipe the pad with a dry,
soft lint-free cloth to remove all moisture.
1
78
d
Put the paper tray firmly back in the
machine.
e
Re-connect the power cord.
Routine maintenance
Checking the ink volume
A
Although an ink volume icon appears on the
Touchscreen, you can use the ink menu to
see a large graph showing the ink that is left
in each cartridge.
a
Press
.
Packing and shipping
the machine
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
The machine should be adequately insured
with the carrier.
NOTE
You can also press
and Ink.
b
Press Ink Volume.
The Touchscreen shows the ink volume.
c
Press
.
NOTE
You can check the ink volume from your
computer.
(See Software User’s Guide: Printing
(Windows®).)
(See Software User’s Guide: Printing and
Faxing (Macintosh).)
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
a
Unplug the machine from the AC power
outlet.
b
Using both hands, use the finger holds
on each side of the machine to lift the
scanner cover into the open position.
Then unplug the machine from the
telephone wall jack and take the
telephone line cord out of the machine.
c
Unplug the interface cable from the
machine, if it is connected.
79
A
d
Lift the scanner cover (1) to release the
lock. Gently push the scanner cover
support down (2) and close the scanner
cover (3) using both hands.
IMPORTANT
• Make sure the plastic tab on the left side
of the orange protective part (1) clicks
securely into place (2).
1
3
1
2
2
e
f
Open the ink cartridge cover.
g
Install the orange protective part and
then close the ink cartridge cover.
80
Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Basic User’s Guide:
Replacing the ink cartridges.)
• If you are not able to find the orange
protective part, ship the machine without
it. DO NOT install the ink cartridges as an
alternative before shipping.
h
Wrap the machine in the bag.
Routine maintenance
i
Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below.
NOTE
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
3
1
1
2
A
j
Close the carton and tape it shut.
81
B
Glossary
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
3.7" Touchscreen LCD and Touchpanel
The Touchscreen LCD (Liquid Crystal
Display) on the machine shows interactive
messages and prompts for using the
machine. You can operate the
Touchscreen by pressing or swiping on
the screen.
The Touchpanel, on the right side of the
Touchscreen LCD, illuminates its LEDs
when they are available for the current
operation.
Address Book
Names and numbers you have stored for
easy dialing.
Address Book List
A listing of names and numbers stored in
the Address Book memory, in alphabetical
order.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in its memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black & white faxes only) As a
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
82
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Glossary
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Density
Changing the Density makes the whole
image lighter or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into the memory at the
same time it is sending a fax from memory
or receiving or printing an incoming fax.
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT. jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Fine resolution
Resolution is 203  196 dpi. It is used for
small print and graphs.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Address Book numbers
that are stored in Address Book for
Broadcasting.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results, Brother recommends
Innobella™ ink and paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal reports. You can print the Fax
Journal report on demand without
interrupting the cycle.
Manual fax
You can press Hook to hear the receiving
fax machine answer before you press
Fax Start to begin sending.
83
B
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
Real Time Transmission
When the memory is full, you can send
faxes in real time.
OCR (optical character recognition)
Nuance™ PaperPort™ 12SE or Presto!
PageManager software application
converts an image of text to text you can
edit.
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Paging
This feature enables your machine to call
your cell phone or pager when a fax is
received into its memory.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Address Book numbers. Press Pause on
the Touchscreen as many times as
needed for longer pauses.
PhotoCapture Center™
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
84
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document to your
computer.
Scan to Media
You can scan a black & white or color
document on to a memory card or USB
Flash memory drive. Black & white images
can be in the TIFF or PDF file format and
color images can be in the PDF or JPEG
file format.
Search
An alphabetical electronic listing of stored
Address Book and Group numbers.
Settings Tables
At-a-glance instructions that show all the
settings and options that are available for
setting up your machine.
Glossary
Standard resolution
203  98 dpi (black & white).
203  196 dpi (color). It is used for regular
sized text and the quickest transmission.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203  392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
B
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life™
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
User Settings
A printed report that shows the current
settings of the machine.
85
C
Index
Numerics
2 in 1 ID Copy ..........................................46
2-sided
copy ......................................................51
A
Access codes, storing and dialing ............37
Address Book
Access codes and credit card
numbers ................................................37
Broadcasting .........................................16
deleting Groups ..................................40
using Groups ......................................16
Group dial
changing ............................................39
setting up Groups for Broadcasting ...39
setting up from Caller ID history ............38
setting up from outgoing calls ...............38
Apple Macintosh
See Software User's Guide.
B
Broadcasting ............................................16
setting up Groups for ............................39
C
Caller ID ...................................................33
Caller ID history ....................................36
Add to Address Book .........................36
Delete .................................................36
Send a fax ..........................................36
Caller ID History report .........................42
Setting up your area code .....................34
Canceling
Fax Forwarding .............................. 24, 27
Fax Storage ..........................................24
jobs awaiting redial ...............................19
Paging ............................................ 24, 27
Cleaning
paper feed rollers ..................................77
paper pick-up rollers .............................78
printer platen .........................................76
86
Connecting
two-line external TAD or telephone ...... 35
ControlCenter
See Software User's Guide.
Copy
2 in 1 ID ................................................ 46
2-sided .................................................. 51
book ...................................................... 49
density .................................................. 47
enlarge/reduce ..................................... 44
ink save mode ...................................... 48
Ledger shortcut .................................... 53
page layout (N in 1) .............................. 45
poster ................................................... 45
quality ................................................... 43
remove background color ..................... 50
sort (ADF only) ..................................... 47
thin paper ............................................. 48
using ADF ............................................. 47
Watermark ............................................ 49
using a template ................................ 49
D
Dialing
access codes and credit card
numbers ............................................... 37
Caller ID history .................................... 36
dial prefix ................................................ 5
Groups (Broadcasting) ......................... 16
Outgoing Call ........................................ 36
restricting dialing .................................... 9
Direct printing
from a non-PictBridge camera .............. 73
from a PictBridge camera ..................... 71
Dual Access ............................................ 15
F
I
Fax codes
changing ...............................................26
Remote Access Code ...........................26
Fax Forwarding
changing remotely ......................... 27, 28
programming a number ........................21
Fax Storage .............................................22
printing from memory ............................23
turning off ..............................................24
turning on ..............................................22
Fax, from PC
See Software User's Guide.
Fax, stand-alone
receiving
at end of conversation .......................29
Fax Forwarding ..................................27
into PC ...............................................23
into the memory .................................29
out of paper reception ........................29
Paging ................................................21
printing from memory .........................23
recovery printing ................................30
reducing to fit on paper ......................29
retrieving from a remote site ....... 27, 28
sending .................................................11
at end of conversation .......................15
Broadcasting ......................................16
canceling from memory .....................19
contrast ..............................................12
delayed batch transmission ...............19
delayed fax ........................................18
from memory (Dual Access) ..............15
manual ...............................................15
overseas ............................................18
Real Time Transmission ....................17
Resolution ..........................................12
return to factory setting ......................14
set new default ...................................13
Function Lock .............................................6
ID Copy ................................................... 46
Ink cartridges
checking ink volume ............................. 79
G
J
Jacks
Convert to RJ11 jack triplex adapter .... 35
EXT
TAD ................................................... 35
L
LCD (Liquid Crystal Display)
Brightness .............................................. 4
M
Macintosh
See Software User's Guide.
Manual
transmission ......................................... 15
Memory Storage ........................................ 1
Movie printing .......................................... 56
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
Nuance™ PaperPort™ 12SE
See Software User's Guide. Also see Help
in the PaperPort™ 12SE application.
O
Outgoing Call
Add to Address Book ........................... 36
Delete ................................................... 36
Send a fax ............................................ 36
Groups for Broadcasting ..........................39
87
C
P
Packing and shipping the machine ..........79
Paging ......................................................21
PhotoCapture Center™
Adding Effect .........................................57
DPOF printing .......................................60
from PC
See Software User's Guide.
Photo Effects
Auto Correct ................................ 57, 58
Crop ...................................... 57, 58, 59
Enhance Scenery ........................ 57, 58
Enhance Skin .............................. 57, 58
Fill Light ....................................... 57, 58
Monochrome ............................... 57, 58
Night Scene ................................ 57, 58
Remove Red-Eye ........................ 57, 58
Sepia ........................................... 57, 58
Whiteboard .................................. 57, 58
Print settings
Borderless ..........................................65
Brightness ..........................................63
Color Enhancement (True2Life™) .....64
Contrast .............................................63
Cropping ............................................65
Paper type & size ...............................61
Print Date ...........................................66
Quality ................................................61
Return to factory setting .....................67
rotate ..................................................59
Set new default ..................................66
Printing
index ..................................................56
photos ................................................57
Scan to Media
auto crop ............................................67
memory card ......................................67
USB Flash memory ............................67
Slide-Show ............................................59
PictBridge .................................................71
DPOF Printing .......................................73
Power failure ..............................................1
Presto! PageManager
See Software User's Guide. Also see Help
in the Presto! PageManager application.
Print
fax from memory ...................................23
report .....................................................42
88
Printing
See Software User's Guide.
R
Reducing
copies ................................................... 44
incoming faxes ..................................... 29
Remote Retrieval ..................................... 26
commands ............................................ 27
getting your faxes ................................. 28
remote access code ............................. 26
Remote Setup
See Software User's Guide.
Reports .................................................... 41
Address Book ....................................... 42
Caller ID History Report ....................... 42
Fax Journal ........................................... 42
Journal Period ................................... 41
how to print ........................................... 42
Network Configuration .......................... 42
Transmission Verification ............... 41, 42
User Settings ........................................ 42
WLAN Report ....................................... 42
Resolution
setting for next fax ................................ 12
Restricted users ........................................ 7
S
Scanning
See Software User's Guide.
Security
Secure function lock
administrator password ....................... 7
restricted users .................................... 7
Shipping the machine .............................. 79
Sleep Mode ............................................... 3
T
TAD (telephone answering device),
external .................................................... 35
with two-line jack .................................. 35
Telephone line
roll over lines ........................................ 34
two-line telephone system .................... 34
Troubleshooting
checking ink volume ............................. 79
Two-line telephone system ...................... 34
V
Volume, setting
beeper .....................................................2
ring ..........................................................1
speaker ...................................................2
W
Warranties are in the box
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
C
89
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
www.brotherearth.com
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