User`s guide | Brother MFC-J630W Printer User Manual

ADVANCED
USER’S GUIDE
MFC-J615W
MFC-J630W
Version 0
USA/CAN
User's Guides and where do I find it?
Which manual?
What's in it?
Where is it?
Safety and Legal
Please read the Safety Instructions before you
set up your machine.
Printed / In the box
Quick Setup Guide
Read this Guide first. Follow the instructions for
setting up your machine and installing the
drivers and software for the operating system
and connection type you are using.
Printed / In the box
Basic User's Guide
Learn the basic Fax, Copy, Scan and
Printed / In the box
®
PhotoCapture Center operations and how to
replace consumables. See troubleshooting tips.
Advanced User's Guide
Learn more advanced operations: Fax, Copy,
security features, and printing reports. Perform
routine maintenance.
PDF file /
Documentation
CD-ROM
Software User's Guide
Follow these instructions for Printing, Scanning,
PDF file /
Documentation
CD-ROM
®
Network Scanning, PhotoCapture Center ,
Remote Setup, PC-Fax, and using the Brother
ControlCenter utility.
Network User's Guide
i
This Guide provides more advanced
information for configuring the Ethernet and
Wireless network connections. In addition, find
information about network utilities, network
printing, troubleshooting tips and supported
network specifications.
PDF file /
Documentation
CD-ROM
Table of Contents
1
General setup
1
Memory storage.....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beeper Volume................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
LCD screen............................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Setting the Wallpaper ......................................................................................4
Mode Timer............................................................................................................5
2
Security features
6
TX Lock .................................................................................................................6
Setting and changing the TX Lock password ..................................................6
Turning TX Lock on/off ....................................................................................7
3
Sending a fax
8
Additional sending options.....................................................................................8
Sending faxes using multiple settings .............................................................8
Contrast ...........................................................................................................8
Changing fax resolution...................................................................................9
Setting your changes as the new default.........................................................9
Restoring fax settings to the factory settings...................................................9
Additional sending operations.............................................................................. 10
Sending a fax manually .................................................................................10
Sending a fax at the end of a conversation ...................................................10
Dual Access (Black & White only) .................................................................10
Broadcasting (Black & White only) ................................................................ 10
Real Time Transmission................................................................................ 12
Overseas Mode .............................................................................................12
Delayed Faxing (Black & White only) ............................................................12
Delayed Batch Transmission (Black & White only) .......................................13
Checking and canceling waiting jobs............................................................. 13
Polling overview................................................................................................... 14
Polled Transmit (Black & White only) ............................................................14
ii
4
Receiving a fax
15
Memory Receive (Black & White only) ................................................................15
Receiving faxes into memory when paper tray is empty ...............................15
Fax Forwarding..............................................................................................15
Paging ...........................................................................................................16
Fax Storage ...................................................................................................16
Printing a fax from the memory .....................................................................17
PC-Fax Receive (Windows® only).................................................................17
Turning off Memory Receive operations........................................................19
Changing Memory Receive operations .........................................................19
Remote Retrieval .................................................................................................20
Setting a Remote Access Code.....................................................................20
Using your Remote Access Code..................................................................20
Remote Fax commands ................................................................................21
Retrieving fax messages ...............................................................................22
Changing your Fax Forwarding number ........................................................22
Additional receiving operations............................................................................23
Printing a reduced incoming fax ....................................................................23
Receiving a fax at the end of a conversation.................................................23
Polling overview...................................................................................................24
Polling receive ...............................................................................................24
5
Dialing and storing numbers
25
Voice operations ..................................................................................................25
Tone or Pulse (Canada only).........................................................................25
Fax/Tel mode.................................................................................................25
Caller ID.........................................................................................................25
Special line considerations ............................................................................26
Additional dialing operations................................................................................28
Outgoing Call ................................................................................................28
Caller ID history .............................................................................................28
Dialing access codes and credit card numbers .............................................29
Additional ways to store numbers ........................................................................30
Storing Speed Dial numbers from Outgoing Calls.........................................30
Storing Speed Dial numbers from the Caller ID history .................................30
Setting up groups for broadcasting................................................................31
6
Printing reports
33
Fax reports...........................................................................................................33
Transmission Verification Report...................................................................33
Fax Journal (activity report) ...........................................................................33
Reports ................................................................................................................34
How to print a report ......................................................................................34
iii
7
Making copies
35
Copy settings ....................................................................................................... 35
Stop copying.................................................................................................. 35
Changing copy quality ...................................................................................35
Enlarging or reducing the copied image ........................................................ 35
Making N in 1 copies or a poster (Page Layout) ........................................... 37
Sorting copies using the ADF ........................................................................38
Adjusting Density........................................................................................... 38
Ink Save Mode...............................................................................................38
Book Copy ..................................................................................................... 39
Watermark Copy............................................................................................ 40
Setting your changes as the new default....................................................... 41
Restoring all settings to the factory settings .................................................. 41
8
PhotoCapture Center®: Printing photos from a memory card or
USB Flash memory drive
42
PhotoCapture Center® operations....................................................................... 42
Memory cards, USB Flash memory drive and folder structures .................... 42
Movie printing ................................................................................................ 43
Print Images......................................................................................................... 43
Print Index (Thumbnails) ...............................................................................43
Printing Photos .............................................................................................. 44
Print All Photos .............................................................................................. 45
Enhance Photos ............................................................................................ 45
Search by Date.............................................................................................. 48
Slide Show..................................................................................................... 48
Trimming........................................................................................................49
DPOF printing................................................................................................ 49
PhotoCapture Center® print settings ...................................................................50
Print Quality ................................................................................................... 50
Paper options ................................................................................................ 50
Adjusting Brightness, Contrast and Color...................................................... 51
Cropping ........................................................................................................52
Borderless printing......................................................................................... 52
Print Date....................................................................................................... 52
Setting your changes as the new default....................................................... 52
Restoring all settings to the factory settings .................................................. 53
Scan to a memory card or USB Flash memory drive .......................................... 53
Auto Crop ......................................................................................................53
How to set a new default ...............................................................................54
How to reset to the factory settings ............................................................... 54
iv
9
Printing photos from a camera
55
Printing photos directly from a PictBridge camera ...............................................55
PictBridge requirements ................................................................................55
Setting your digital camera ............................................................................55
Printing Images..............................................................................................56
DPOF printing ................................................................................................56
Printing photos directly from a digital camera (without PictBridge)......................57
Printing Images..............................................................................................57
A
Routine maintenance
58
Cleaning and checking the machine ....................................................................58
Cleaning the outside of the machine .............................................................58
Cleaning the scanner.....................................................................................59
Cleaning the machine’s printer platen ...........................................................59
Cleaning the paper pick-up rollers .................................................................60
Cleaning the print head .................................................................................60
Checking the print quality ..............................................................................61
Checking the print alignment .........................................................................62
Checking the ink volume ...............................................................................62
Packing and shipping the machine ......................................................................63
v
B
Glossary
66
C
Index
70
1
General setup
Memory storage
Even if there is a power failure, you will not
lose the settings you have chosen using the
Menu key because they are stored
permanently. Also, you will not lose your
settings in the FAX, COPY and
PHOTO CAPTURE mode key menus if you
have chosen Set New Default. You may
have to reset the date and time.
1
1
1
Volume Settings
1
Ring Volume
1
You can choose a range of ring volume
levels, from High to Off.
While the machine is idle, press d or c
to adjust the volume level. The LCD shows
the current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the volume through the
menu, by following the instructions below:
Setting the Ring Volume from the
menu
a
b
Press Menu.
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Volume.
Press OK.
d
e
Press a or b to choose Ring.
f
1
Press d or c to choose Low, Med, High
or Off.
Press OK.
Press Stop/Exit.
1
Chapter 1
Beeper Volume
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax.
You can choose a range of beeper volume
levels, from High to Off.
a
b
c
d
e
f
2
1
Speaker Volume
You can choose a range of speaker volume
levels, from High to Off.
a
b
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Volume.
Press OK.
Press Stop/Exit.
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose Volume.
Press OK.
d
e
Press a or b to choose Speaker.
Press a or b to choose Beeper.
Press d or c to choose Low, Med, High
or Off.
Press OK.
Press Menu.
f
Press d or c to choose Low, Med, High
or Off.
Press OK.
Press Stop/Exit.
You can also adjust the speaker volume by
pressing Hook.
a
b
Press Hook.
c
Press d or c to choose Low, Med, High
or Off.
d
Press Hook.
Press a or b to choose Speaker.
Press OK.
1
General setup
Automatic Daylight
Saving Time
You can set the machine to change
automatically for daylight saving time. It will
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the
Date&Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as
follows.
a
b
Press Menu.
Sleep Mode
1
You can choose how long the machine must
be idle (from 1 to 60 minutes) before it goes
into sleep mode. The timer will restart if any
operation is carried out on the machine.
a
b
c
d
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose
Auto Daylight.
d
Press d or c to choose On (or Off).
Press OK.
e
Press Stop/Exit.
1
e
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Sleep Mode.
Press d or c to choose 1Min, 2Mins,
3Mins, 5Mins, 10Mins, 30Mins or
60Mins.
Press OK.
Press Stop/Exit.
3
1
Chapter 1
LCD screen
Setting the backlight
brightness
1
1
Press Menu.
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
e
Press a or b to choose Backlight.
f
Press d or c to choose Light, Med or
Dark.
Press OK.
Press Stop/Exit.
Setting the Dim Timer for the
backlight
1
You can set how long the LCD backlight stays
on after you go back to the Ready screen.
a
b
Press Menu.
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
e
Press a or b to choose Dim Timer.
f
Press Stop/Exit.
4
Press d or c to choose 10Secs,
20Secs, 30Secs or Off.
Press OK.
1
You can change the wallpaper.
You can adjust the brightness of the LCD
backlight. If you are having difficulty reading
the LCD, try changing the brightness setting.
a
b
Setting the Wallpaper
a
b
Press Menu.
Press a or b to choose
General Setup.
Press OK.
c
Press a or b to choose LCD Settings.
Press OK.
d
Press a or b to choose Wallpaper.
Press OK.
e
Press a or b to choose your wallpaper
from the four available designs.
Press OK.
f
Press Stop/Exit.
General setup
Mode Timer
1
1
The machine has four temporary mode keys
on the control panel: FAX, SCAN, COPY and
PHOTO CAPTURE. You can change the
amount of time the machine takes after the
last Scan, Copy or PhotoCapture operation
before it returns to Fax mode. If you choose
Off, the machine stays in the mode you used
last.
a
b
c
d
e
Press Menu.
Press a or b to choose
General Setup.
Press OK.
Press a or b to choose Mode Timer.
Press d or c to choose 0Sec, 30Secs,
1Min, 2Mins, 5Mins or Off.
Press OK.
Press Stop/Exit.
5
2
Security features
TX Lock
TX Lock lets you prevent unauthorized
access to the machine. You will not be able to
continue to schedule Delayed Faxes or
Polling jobs. However, any pre-scheduled
Delayed Faxes will be sent even if you turn on
TX Lock, so they will not be lost.
While TX Lock is On, the following operations
are available:
 Receiving faxes
 Fax Forwarding
(If Fax Forwarding was already On)
 Paging
(If Paging was already On)
 Remote retrieval
(If Fax Storage was already On)
 PC-Fax Receive
(If PC-Fax Receive was already On)
While TX Lock is On, the following operations
are NOT available:
 Sending faxes
2
Setting and changing the
TX Lock password
If you have already set the password, you
will not need to set it again.
Setting the password
 Operation from the Control panel
Note
If you forget the TX Lock password,
please call Brother Customer Service.
(See Brother numbers on page i in the
Basic User’s Guide.)
6
2
a
b
Press Menu.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
e
Enter a 4-digit number for the password.
Press OK.
f
When the LCD shows Verify:,
re-enter the password.
Press OK.
g
Press Stop/Exit.
 PC printing
 PhotoCapture
2
Note
 Copying
 Scanning
2
Press a or b to choose Fax.
Press OK.
Security features
Changing the password
a
b
2
Turning TX Lock on/off
2
Press Menu.
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
e
Turning TX Lock on
a
b
2
2
Press Menu.
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Miscellaneous.
Press OK.
Press a or b to choose Set Password.
Press OK.
d
Press a or b to choose TX Lock.
Press OK.
f
Enter a 4-digit number for the current
password.
Press OK.
e
Press a or b to choose Set TX Lock.
Press OK.
g
Enter a 4-digit number for a new
password.
Press OK.
f
Enter the registered 4-digit password.
Press OK.
The machine goes offline and the LCD
shows TX Lock Mode.
h
When the LCD shows Verify:,
re-enter the password.
Press OK.
i
Press Stop/Exit.
Turning TX Lock off
a
b
2
Press Menu.
Enter the registered 4-digit password.
Press OK.
TX Lock is automatically turned off.
Note
If you enter the wrong password, the LCD
shows Wrong Password and stays
offline. The machine will stay in TX Lock
mode until the registered password is
entered.
7
3
Sending a fax
Additional sending
options
Sending faxes using multiple
settings
When you send a fax you can choose any
combination of these settings: resolution,
contrast, scan size, etc.
a
Press
(FAX).
The LCD shows:
Fax
FAX
Press Start
Enter Number
Fax Resolution
Contrast
Speed Dial
b
Standard
Auto
Press a or b to choose a setting you
want to change.
c
Press d or c to choose an option.
Press OK.
d
Repeat steps b to c to change more
settings.
Note
• Most settings are temporary and the
machine returns to its default settings after
you send a fax.
• You can save some of the settings you
use most often by setting them as default.
These settings will stay until you change
them again. (See Setting your changes as
the new default on page 9.)
8
3
Contrast
3
3
3
If your document is very light or very dark, you
may want to change the contrast. For most
documents the factory setting Auto can be
used. It automatically chooses the suitable
contrast for your document.
Choose Light when sending a light
document. Choose Dark when sending a
dark document.
a
Press
b
c
Press a or b to choose Contrast.
(FAX).
Press d or c to choose Auto, Light or
Dark.
Press OK.
Note
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in any of the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
Sending a fax
Changing fax resolution
The quality of a fax can be improved by
changing the fax resolution.
a
Press
b
Press a or b to choose
Fax Resolution.
c
Press d or c to choose the resolution
you want.
Press OK.
(FAX).
3
Setting your changes as the
new default
You can save the fax settings for
Fax Resolution, Contrast,
Real Time TX and Glass ScanSize you
use most often by setting them as default.
These settings will stay until you change
them again.
a
Press
b
Press a or b to choose the setting you
want to change, and then press d or c to
choose your new option.
Press OK.
Note
You can choose four different resolution
settings for black & white faxes and two for
color faxes.
Black & White
Standard
Suitable for most typed
documents.
Fine
Good for small print and
transmits a little slower than
Standard resolution.
S.Fine
Good for small print or artwork
and transmits slower than Fine
resolution.
Photo
Use when the document has
varying shades of gray or is a
photograph. Photo has the
slowest transmission.
Color
Standard
Suitable for most typed
documents.
Fine
Use when the document is a
photograph. The transmission
time is slower than Standard
resolution.
If you choose S.Fine or Photo and then
use the Color Start key to send a fax, the
machine will send the fax using the Fine
setting.
3
3
(FAX).
Repeat this step for each setting you
want to change.
c
After changing the last setting, press
a or b to choose Set New Default.
Press OK.
d
e
Press 1 to choose Yes.
Press Stop/Exit.
Restoring fax settings to the
factory settings
3
You can restore the fax settings
Fax Resolution, Contrast,
Real Time TX, and Glass ScanSize,
that you have changed, to the factory
settings.
a
Press
b
Press a or b to choose
Factory Reset.
Press OK.
c
d
Press 1 to choose Yes.
(FAX).
Press Stop/Exit.
9
Chapter 3
Additional sending
operations
Sending a fax manually
d
e
3
To send a multiple page fax, use the ADF.
Press
b
c
Load your document.
d
e
f
(FAX).
a
Broadcasting
(Black & White only)
If you picked up the handset of the
external telephone, replace it.
b
Press
c
Load your document.
10
If the Out of Memory message appears
while scanning a document, press
Stop/Exit to cancel or Black Start to send
the scanned pages.
When you hear the fax tone, press
Black Start or Color Start.
If you are using the scanner glass
press 1 on the machine to send a fax.
Ask the other party to wait for fax tones
(beeps) and then to press the Start or
Send key before hanging up.
(FAX).
You can dial a number and start scanning the
fax into memory—even when the machine is
sending from memory, receiving faxes or
printing PC data. The LCD shows the new job
number and available memory.
Note
Dial the fax number.
At the end of a conversation you can send a
fax to the other party before you both hang
up.
3
The number of pages you can scan into the
memory will vary depending on the data that
is printed on them.
To listen for a dial tone press Hook or
pick up the handset of the external
telephone.
Sending a fax at the end of a
conversation
Replace the handset of the external
phone.
Dual Access
(Black & White only)
Note
a
 If you are using the scanner glass,
press 1 to send a fax.
3
Manual transmission lets you hear the
dialing, ringing and fax-receiving tones while
sending a fax.
Press Black Start or Color Start.
3
3
Broadcasting is when the same fax message
is automatically sent to more than one fax
number. You can include Groups, Speed Dial
numbers, and up to 50 manually dialed
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
Report will be printed.
a
Press
b
c
Load your document.
(FAX).
Press a or b to choose Broadcasting.
Press OK.
Sending a fax
d
You can add numbers to the broadcast
in the following ways:
 Press a or b to choose Add Number
and enter a number using the dial
pad.
Press OK.
 Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetic Order or
Numeric Order and OK.
Press a or b to select a number and
OK.
e
After you have entered all the fax
numbers by repeating step d, press
a or b to choose Complete.
Press OK.
f
Press Black Start.
Canceling a Broadcast in progress
a
b
Press Menu.
c
Press a or b to choose
Remaining Jobs.
Press OK.
The LCD will show the fax number being
dialed and the Broadcast job number.
• The machine’s available memory will vary
depending on the types of jobs in the
memory and the number of locations used
for broadcasting. If you broadcast to the
maximum number available, you will not
be able to use dual access and delayed
fax.
• If the Out of Memory message
appears, press Stop/Exit to stop the job.
If more than one page has been scanned,
press Black Start to send the portion that
is in the machine’s memory.
Press a or b to choose Fax.
Press OK.
d
Press OK.
The LCD will ask you the following
question:
Cancel Job?
Yes i Press 1
No
i Press 2
e
Press 1 to cancel the fax number being
dialed.
The LCD will then show the Broadcast
job number.
f
Press OK.
The LCD will ask you the following
question:
Cancel Job?
Yes i Press 1
No
i Press 2
g
h
To cancel the Broadcast, press 1.
Note
• If you did not use up any of the numbers
for Groups, you can broadcast faxes to as
many as 250 different numbers.
3
Press Stop/Exit.
11
3
Chapter 3
Real Time Transmission
3
When you are sending a fax, the machine will
scan the document into the memory before
sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
sending.
Sometimes, you may want to send an
important document immediately, without
waiting for memory transmission. You can do
this by turning on Real Time TX.
a
Press
b
c
Press a or b to choose Real Time TX.
(FAX).
Press d or c to choose On (or Off).
Press OK.
Note
• If the memory is full and you are sending a
black & white fax from the ADF, the
machine will send the document in real
time (even if Real Time TX is set to
Off). Faxes from the scanner glass
cannot be sent until you clear some of the
memory.
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
Overseas Mode
If you are having difficulty sending a fax
overseas due to possible interference on the
telephone line, we recommend that you turn
on the Overseas mode. After you send a fax
using this feature, the feature will turn itself
off.
a
Press
b
c
Load your document.
d
(FAX).
Press a or b to choose
Overseas Mode.
Press d or c to choose On (or Off).
Press OK.
Delayed Faxing
(Black & White only)
3
You can store up to 50 faxes in the memory
to be sent within 24 hours. These faxes will
be sent at the time of day you enter in step e.
a
Press
b
c
d
Load your document.
e
Enter the time you want the fax to be
sent (in 24-hour format).
(For example, enter 19:45 for 7:45 PM.)
Press OK.
(FAX).
Press a or b to choose Delayed Fax.
Press d or c to choose On.
Press OK.
Note
• When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
• The number of pages you can scan into
the memory depends on the amount of
data that is printed on each page.
12
3
Sending a fax
Delayed Batch Transmission
(Black & White only)
e
Press
b
c
Press a or b to choose Batch TX.
d
 To cancel, press 1 to choose Yes.
3
If you want to cancel another job go
to step d.
Before sending the delayed faxes, your
machine will help you economize by sorting
all the faxes in the memory by destination and
scheduled time. All delayed faxes that are
scheduled to be sent at the same time to the
same fax number will be sent as one fax to
save transmission time.
a
Do one of the following:
 To exit without canceling, press 2 to
choose No.
(FAX).
f
Repeat steps d and e for each job you
want to cancel.
g
When you are finished, press Stop/Exit.
Press d or c to choose On.
Press OK.
Press Stop/Exit.
Checking and canceling
waiting jobs
3
You can check which jobs are still waiting in
the memory to be sent and cancel a job.
(If there are no jobs, the LCD shows
No Jobs Waiting.)
a
b
Press Menu.
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Remaining Jobs.
Press OK.
Any waiting jobs appear on the LCD.
d
Press a or b to scroll through the jobs
and choose the job you want to cancel.
Press OK.
13
3
Chapter 3
Polling overview
h
3
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polled Transmit
(Black & White only)
3
Polled transmit lets you set up your machine
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 13.)
Setup for polled transmit
a
Press
b
c
d
Load your document.
e
Press a or b to choose any settings you
want to change.
Press OK.
After each setting is accepted, you can
continue to change more settings.
f
g
Press Black Start.
(FAX).
Press a or b to choose Polled TX.
Press d or c to choose On (or Off).
Press OK.
If you are using the scanner glass, the
LCD will prompt you to choose one of
the options.
 Press 1 to send another page.
Go to step h.
 Press 2 or Black Start to send the
document.
14
3
Place the next page on the scanner
glass.
Press OK.
Repeat steps g and h for each
additional page.
Your machine will automatically send
the fax.
4
Receiving a fax
Memory Receive
(Black & White only)
Fax Forwarding
4
You can only use one Memory Receive
operation at a time:
 Fax Forwarding
 Paging
 Fax Storage
 PC-Fax Receive
 Off
You can change your selection at any time. If
received faxes are still in the machine’s
memory when you change the Memory
Receive operation, a question will appear on
the LCD. (See Changing Memory Receive
operations on page 19.)
Receiving faxes into memory
when paper tray is empty
As soon as the paper tray becomes empty
during fax reception, the LCD shows
No Paper Fed. Put some paper in the
paper tray. (See Loading paper and other
print media in chapter 2 in the Basic User’s
Guide.)
The machine will carry on receiving the fax,
with the remaining pages being stored in
memory, if enough memory is available.
Further incoming faxes will also be stored in
memory until the memory is full. When the
memory is full the machine will stop
automatically answering calls. To print the
faxes, put fresh paper in the tray.
4
4
4
When you choose Fax Forward, your
machine stores the received fax in the
memory. The machine will then dial the fax
number you have programmed and forward
the fax message.
4
a
b
Press Menu.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Fax Forward.
Press OK.
f
Enter the forwarding number (up to
20 digits).
Press OK.
g
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
Press a or b to choose Fax.
Press OK.
IMPORTANT
• If you choose Backup Print:On, the
machine will also print the fax at your
machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
problem at the receiving machine.
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to the
fax forwarding number you programmed.
h
Press Stop/Exit.
15
Chapter 4
Paging
4
g
 If you are programming your cell
phone number and do not need to
enter a PIN, press OK.
When you choose Paging, your machine
dials the cell phone or pager number you
have programmed. This activates your cell
phone or pager so you will know that you
have a fax message in the memory.
 If your pager needs a PIN, enter the
PIN, press #, press Redial/Pause,
and then enter your fax number
followed by # #.
If you have set Paging, a backup copy of the
received fax will automatically be printed at
the machine.
a
b
Press OK.
For example, press:
Press Menu.
1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5
56789##
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Paging.
Press OK.
f
Enter your cell phone or pager number
followed by # # (up to 20 digits).
Press OK.
Do not include the area code if it is the
same as that of your machine.
For example, press:
18005551234##
Do one of the following:
 If your pager does not need a PIN,
press:
Redial/Pause, and then enter your
fax number followed by # #.
Press OK.
For example, press:
Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # #
h
Press Stop/Exit.
Note
You cannot change a paging number or
PIN remotely.
Fax Storage
If you choose Fax Storage, your machine
stores the received fax in the memory. You
will be able to retrieve fax messages from
another location using the remote retrieval
commands.
If you have set Fax Storage, a backup copy
will automatically be printed at the machine.
a
b
16
Press Menu.
Press a or b to choose Fax.
Press OK.
4
Receiving a fax
c
Press a or b to choose
Setup Receive.
Press OK.
PC-Fax Receive
(Windows® only)
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Fax Storage.
Press OK.
If you turn on the PC-Fax Receive feature
your machine will store received faxes in
memory and send them to your PC
automatically. You can then use your PC to
view and store these faxes.
f
Even if you have turned off your PC (at night
or on the weekend, for example), your
machine will receive and store your faxes in
its memory. The number of received faxes
that are stored in the memory will appear at
the bottom left side of the LCD.
Press Stop/Exit.
Note
Color faxes cannot be stored in the
memory. When you receive a color fax
your machine prints the color fax at your
machine.
Printing a fax from the
memory
If you have chosen Paging or Fax Storage,
you can still print a fax from the memory when
you are at your machine. (See Memory
Receive (Black & White only) on page 15.)
a
b
4
When you start your PC and the PC-FAX
Receiving software runs, your machine
transfers your faxes to your PC automatically.
4
To transfer the received faxes to your PC you
must have the PC-FAX Receiving software
running on your PC. (For details, see PC-FAX
receiving in the Software User’s Guide.)
If you choose Backup Print:On the
machine will also print the fax.
Press Menu.
Press Menu.
a
b
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose
PC Fax Receive.
Press OK.
f
The LCD shows the message
Run PC-Fax on your computer.
Press OK.
g
Press a or b to choose <USB> or the PC
you want to receive faxes.
Press OK.
c
Press a or b to choose Print Fax.
Press OK.
d
e
Press Black Start.
Press Stop/Exit.
Note
When you print a fax from the memory, the
fax data will be erased.
Press a or b to choose Fax.
Press OK.
17
4
Chapter 4
h
i
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
f
The LCD shows the message
Run PC-Fax on your computer.
Press OK.
g
Press a or b to choose Change.
Press OK.
h
Press a or b to choose <USB>, or the PC
you want to receive faxes.
Press OK.
i
Press a or b to choose
Backup Print:On or
Backup Print:Off.
Press OK.
j
Press Stop/Exit.
Press Stop/Exit.
Note
• PC-Fax Receive is not supported in the
Mac OS.
• Before you can set up PC-Fax Receive
you must install the MFL-Pro Suite
software on your PC. Make sure your PC
is connected and turned on. (For details
see PC-FAX receiving in the Software
User’s Guide.)
• If you get an error message and the
machine cannot print the faxes in memory,
you can use this setting to transfer your
faxes to your PC. (For details, see
Transferring your faxes or Fax Journal
report in appendix B in the Basic User’s
Guide.)
• When you receive a color fax, your
machine prints the color fax at your
machine but does not send the fax to your
PC.
Changing the destination PC
a
b
Press Menu.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose
PC Fax Receive.
Press OK.
18
Press a or b to choose Fax.
Press OK.
4
Receiving a fax
Turning off Memory Receive
operations
a
b
c
d
4
Press Menu.
Press a or b to choose Fax.
Press OK.
Press a or b to choose
Setup Receive.
Press OK.
Press a or b to choose
Memory Receive.
Press OK.
e
Press a or b to choose Off.
Press OK.
f
Press Stop/Exit.
Note
The LCD will give you more options if
there are received faxes still in the
machine’s memory. (See Changing
Memory Receive operations on page 19.)
Changing Memory Receive
operations
4
If received faxes remain in your machine’s
memory when you change the Memory
Receive Operations, the LCD will ask you
one of the following questions:
 Erase All Fax?
Yes
i Press 1
No
i Press 2
4
 Print All Fax?
Yes
i Press 1
No
i Press 2
• If you press 1, faxes in the memory will
be erased or printed before the setting
changes. If a backup copy has already
been printed it will not be printed again.
• If you press 2, faxes in the memory will
not be erased or printed and the setting
will be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press a or b to choose the PC.
The LCD will ask you the following question:
 Send Fax to PC?
Yes
i Press 1
No
i Press 2
• If you press 1, faxes in the memory will
be sent to your PC before the setting
changes. You will be asked if you want
to turn on Backup Print. (For details,
see PC-Fax Receive (Windows® only)
on page 17.)
• If you press 2, faxes in the memory will
not be erased or transferred to your PC
and the setting will be unchanged.
19
Chapter 4
Remote Retrieval
4
You can call your machine from any
touch-tone telephone or fax machine and
then use the remote access code and remote
commands to retrieve fax messages.
Setting a Remote Access
Code
The remote access code lets you access the
remote retrieval features when you are away
from your machine. Before you can use the
remote access and retrieval features, you
have to set up your own code. The factory
default code is the inactive code (--- ).
a
b
Press Menu.
c
Press a or b to choose
Remote Access.
d
Enter a three-digit code using numbers
0-9, l, or #.
Press OK. (The preset “ ” cannot be
changed.)
Do not use the same code as your Fax
Receive Code (l 5 1) or Telephone
Answer Code (# 5 1). (See Using external
and extension telephones in chapter 6 in
the Basic User’s Guide.)
Press Stop/Exit.
Note
You can change your code at any time by
entering a new one. If you want to make
your code inactive, press Clear in step d
to restore the inactive setting (--- ) and
press OK.
20
a
Dial your fax number from a touch-tone
telephone or another fax machine.
b
When your machine answers, enter
your remote access code (3 digits
followed by ) at once.
c
The machine signals if it has received
messages:
4
 1 long beep — Fax messages
 No beeps — No messages
d
When the machine gives two short
beeps, enter a command.
The machine will hang up if you wait
longer than 30 seconds to enter a
command.
The machine will beep three times if you
enter an invalid command.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up.
Press a or b to choose Fax.
Press OK.
Note
e
Using your Remote Access
Code
Note
If your machine is set to Manual mode
and you want to use the remote retrieval
features, wait for about 100 seconds after
it starts ringing, and then enter the remote
access code within 30 seconds.
4
Receiving a fax
Remote Fax commands
4
Follow the commands below to access features when you are away from the machine. When you
call the machine and enter your remote access code (3 digits followed by ), the system will give
two short beeps and you must enter a remote command.
Remote commands
95
Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF
You can choose Off after you have retrieved or erased all
your messages.
2 Fax Forwarding
One long beep means the change is accepted. If you hear
three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
Forwarding or Paging number has not been registered).
You can register your Fax Forwarding number by
entering 4. (See Changing your Fax Forwarding number
on page 22.) Once you have registered the number, Fax
Forwarding will work.
3 Paging
4 Fax Forwarding number
6 Fax Storage
96
97
Retrieve a fax
2 Retrieve all faxes
Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 22.)
3 Erase faxes from the memory
If you hear one long beep, fax messages have been erased
from the memory.
Check the receiving status
1 Fax
98
Operation details
You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
Change the Receive Mode
1 External TAD
If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90
Exit
Pressing 9 0 allows you to exit remote retrieval. Wait for the
long beep, then replace the handset.
21
4
Chapter 4
Retrieving fax messages
4
You can call your machine from any
touch-tone telephone and have your fax
messages sent to a machine. Before you use
this feature, you have to turn on Fax Storage.
a
b
Dial your fax number.
c
d
Changing your Fax
Forwarding number
You can change the default setting of your fax
forwarding number from another touch-tone
telephone or fax machine.
a
b
Dial your fax number.
When you hear two short beeps,
press 9 6 2.
c
When you hear two short beeps,
press 9 5 4.
Wait for a long beep, and then use the
dial pad to enter the number of the
remote fax machine where you want
your fax messages sent, followed by # #
(up to 20 digits).
d
Wait for the long beep, enter the new
number (up to 20 digits) of the remote
fax machine you want your fax
messages forwarded to using the dial
pad, then enter # #.
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
22
Hang up after you hear your machine
beep. Your machine will call the other
fax machine, which will then print your
fax messages.
When your machine answers, enter
your remote access code (3 digits
followed by ) at once. If you hear one
long beep, you have messages.
Note
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e
Press 9 0 to stop Remote Access when
you have finished.
f
Hang up after you hear your machine
beep.
4
Receiving a fax
Additional receiving
operations
Printing a reduced incoming
fax
If you choose On, the machine automatically
reduces each page of an incoming fax to fit on
one page of Letter, Legal or A4 size paper.
The machine calculates the reduction ratio by
using the page size of the fax and your Paper
Size setting. (See Paper Size in chapter 2 in
the Basic User’s Guide.)
a
b
Press Menu.
Press a or b to choose Fax.
Press OK.
c
Press a or b to choose
Setup Receive.
Press OK.
d
Press a or b to choose
Auto Reduction.
e
Press d or c to choose On (or Off).
Press OK.
f
Press Stop/Exit.
Receiving a fax at the end of a
conversation
4
4
At the end of a conversation, you can ask the
other party to fax you information before you
both hang up.
4
a
Ask the other party to place the
document in their machine and to press
the Start or Send key.
b
When you hear the other machine's
CNG tones (slowly repeating beeps),
press Black Start or Color Start.
c
d
Press 2 to receive the fax.
4
Replace the handset of the external
telephone.
23
Chapter 4
Polling overview
e
 Press a or b to choose Add Number
and enter the number using a dial
pad.
Polling lets you set up your machine so other
people can receive faxes from you, but they
pay for the call. It also lets you call somebody
else’s fax machine and receive a fax from it,
so you pay for the call. The polling feature
needs to be set up on both machines for this
to work. Not all fax machines support polling.
Polling receive
Press OK.
 Press a or b to choose Speed Dial
and OK. Press a or b to choose
Alphabetic Order or
Numeric Order and OK. Press
a or b to select a number and OK.
4
Polling receive lets you call another fax
machine to receive a fax.
Setup to receive polling
Do one of the following:
4
4
f
After you have entered all the fax
numbers by repeating step e, press
a or b to choose Complete.
Press OK.
g
Press Black Start.
The machine polls each number or
Group number in turn for a document.
a
Press
b
c
Press a or b to choose Polling RX.
Press Stop/Exit while the machine is dialing
to cancel the polling process.
Press d or c to choose On (or Off).
Press OK.
d
e
Enter the fax number you are polling.
To cancel all sequential polling receive jobs,
see Checking and canceling waiting jobs
on page 13.
(FAX).
Press Black Start or Color Start.
The LCD shows Dialing.
Sequential polling
(Black & White only)
4
Sequential polling lets you request
documents from several fax machines in one
operation. Afterwards, a Sequential Polling
Report will be printed.
a
Press
b
c
Press a or b to choose Polling RX.
d
Press a or b to choose Broadcasting.
Press OK.
24
(FAX).
Press d or c to choose On (or Off).
Press OK.
5
Dialing and storing numbers
Voice operations
5
Voice calls can be made either with an
external telephone, by dialing manually, or by
using Quick Dial numbers.
Tone or Pulse (Canada only)
5
b
Pick up the handset of an external
telephone or press Hook.
5
The Caller ID feature lets you use the Caller
ID subscriber service offered by many local
telephone companies. Call your telephone
company for details. This service shows the
telephone number, or name if it is available,
of your caller as the line rings.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial, or
delete from the history. (See Caller ID history
on page 28.)
Press # on the machine’s control panel.
Any digits dialed after this will send tone
signals.
 You can see the first 18 characters of the
number (or name).
When you hang up, the machine will return to
the Pulse dialing service.
Fax/Tel mode
Caller ID
After a few rings, the LCD shows the
telephone number of your caller (and name, if
available). Once you answer a call, the Caller
ID information disappears from the LCD, but
the call information stays stored in the Caller
ID memory.
If you have a Pulse dialing service, but need
to send tone signals (for example, for
telephone banking), follow the instructions
below:
a
5
5
 The # Unavailable message means
the call originated outside your Caller ID
service area.
When the machine is in Fax/Tel mode, it will
use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
 The Private Call message means the
caller has intentionally blocked
transmission of information.
If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
and then press # 5 1 between the
pseudo/double-rings. If no one is on the line,
or if someone wants to send you a fax, send
the call back to the machine by
pressing l 5 1.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 34.)
If you are at the machine, lift the external
telephone’s handset, and then press Hook to
answer.
• The Caller ID service varies with different
carriers. Call your local telephone
company to find out about the kind of
service available in your area.
Note
• This feature may not be available in
certain areas of the USA and Canada.
25
5
Chapter 5
Setting up your area code (USA only)
5
When returning calls from the Caller ID
history your machine will automatically dial
“1” plus the area code for all calls. If your local
dialing plan requires that the “1” not be used
for calls within your area code enter your area
code in this setting. With the area code
setting, calls returned from the Caller ID
history to your area code will be dialed using
10 digits (area code + 7-digit number). If your
dialing plan does not follow the standard 1 +
area code + 7-digit number dialing system for
calling outside your area code, you may
experience problems returning calls
automatically from the Caller ID history. If this
is not the procedure followed by your dialing
plan, you will not be able to return calls
automatically.
a
b
Press Menu.
c
Press a or b to choose
Miscellaneous.
Press OK.
Two-line telephone system
Converting telephone wall outlets
d
Press a or b to choose Caller ID.
Press OK.
e
Use the dial pad to enter your area code.
Press OK.
f
Press Stop/Exit.
Roll-over telephone lines
A roll-over telephone system is a group of two
or more separate telephone lines that pass
incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
preset order.
26
5
A two-line telephone system is nothing more
than two separate telephone numbers on the
same wall outlet. The two telephone numbers
can be on separate jacks (RJ11) or mixed into
one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
and both may contain four wires (black, red,
green, yellow). To test the type of jack, plug in
a two-line telephone and see if it can access
both lines. If it can, you must separate the line
for your machine. (See Easy Receive in
chapter 5 in the Basic User’s Guide.)
Press a or b to choose Fax.
Press OK.
Special line considerations
Your machine can work in a roll-over system
as long as it is the last number in the
sequence, so the call cannot roll away. Do not
put the machine on any of the other numbers;
when the other lines are busy and a second
fax call is received, the fax call will be sent to
a line that does not have a fax machine. Your
machine will work best on a dedicated
line.
5
5
There are three ways to convert to an RJ11
jack. The first two ways may require help from
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11
jacks. Or you can have an RJ11 wall outlet
installed and slave or jump one of the
telephone numbers to it.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into
an RJ14 outlet. It separates the wires into two
separate RJ11 jacks (Line 1, Line 2) and a
third RJ14 jack (Lines 1 and 2). If your
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on
Line 2, plug it into L2 of the triple adapter.
5
Dialing and storing numbers
Triplex Adapter
5
RJ14
d
Plug one end of the second telephone
line cord for your TAD into the L2 jack of
the two-line TAD. Plug the other end into
the EXT. jack on the left side of the
machine.
1
RJ11
2
RJ14
Installing machine, external two-line
TAD and two-line telephone
When you are installing an external two-line
telephone answering device (TAD) and a
two-line telephone, your machine must be
isolated on one line at both the wall jack and
at the TAD. The most common connection is
to put the machine on Line 2, which is
explained in the following steps. The back of
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords, the one that came with
your machine and two for your external twoline TAD. You will need a fourth line cord if
you add a two-line telephone.
a
Put the two-line TAD and the two-line
telephone next to your machine.
b
Plug one end of the telephone line cord
for your machine into the L2 jack of the
triplex adapter. Plug the other end into
the LINE jack on the back of the
machine.
c
Plug one end of the first telephone line
cord for your TAD into the L1 jack of the
triplex adapter. Plug the other end into
the L1 or L1/L2 jack of the two-line TAD.
5
3
4
1
Triplex Adapter
2
Two Line Telephone
3
External Two Line TAD
4
Machine
5
You can keep two-line telephones on other
wall outlets as always. There are two ways to
add a two-line telephone to the machine's
wall outlet. You can plug the telephone line
cord from the two-line telephone into the
L1+L2 jack of the triplex adapter. Or you can
plug the two-line telephone into the TEL jack
of the two-line TAD.
27
Chapter 5
Additional dialing
operations
Outgoing Call
The last 30 numbers you sent a fax to will be
stored in the outgoing call history. You can
choose one of these numbers to fax to, add to
Speed Dial, or delete from the history.
a
Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(FAX).
b
Press a or b to choose the number you
want.
Press OK.
c
Do one of the following:
 To send a fax, press a or b to choose
Send a fax.
Caller ID history
5
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID on page 25.)
5
The number, or name if available, from the
last 30 faxes and telephone calls you
received will be stored in the Caller ID history.
You can view the list or choose one of these
numbers to fax to, add to Speed Dial or delete
from the history. When the thirty-first call
comes into the machine, it replaces
information about the first call.
Note
If you are not a Caller ID subscriber, Caller
ID history only allows you to view and
delete the dates of calls.
a
Press Redial/Pause and press l.
You can also choose
Caller ID hist. by pressing
(FAX).
b
Press a or b to choose the number you
want.
Press OK.
c
Do one of the following:
Press OK.
Press Black Start or Color Start.
 If you want to store the number,
press a or b to choose
Add SpeedDial.
Press OK.
 To send a fax, press a or b to choose
Send a fax.
Press OK.
Press Black Start or Color Start.
(See Storing Speed Dial numbers
from Outgoing Calls on page 30.)
 Press a or b to choose Delete.
 If you want to store the number,
press a or b to choose
Add SpeedDial.
Press OK.
(See Storing Speed Dial numbers
from Outgoing Calls on page 30.)
Press OK.
Press 1 to confirm.
d
Press Stop/Exit.
 Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
d
28
Press Stop/Exit.
5
Dialing and storing numbers
Note
• (USA only) If you redial from the Caller ID
history outside your area code, you must
set up your AREA CODE in advance.
(See Setting up your area code (USA
only) on page 26.)
Press a or b to choose Search.
Press OK.
f
g
Enter 02.
Press Black Start or Color Start.
You will dial “555-7000”.
To temporarily change a number, you can
substitute part of the number with manual
dialing using the dial pad. For example, to
change the number to 555-7001 you could
• You can print the Caller ID List.
(See How to print a report on page 34.)
Dialing access codes and
credit card numbers
e
5
Sometimes, you may want to choose from
several long distance carriers when you send
a fax. Rates may vary depending on the time
and destination. To take advantage of low
rates, you can store the access codes of longdistance carriers and credit card numbers as
Speed Dial numbers. You can store these
long dialing sequences by dividing them and
setting them up as separate Speed Dial
numbers in any combination. You can even
include manual dialing using the dial pad.
(See Storing Speed Dial numbers in
chapter 7 in the Basic User’s Guide.)
press
(Speed Dial), choose Search,
press 03 and then press 7001 using the dial
pad.
Note
If you must wait for another dial tone or
signal at any point in the dialing sequence,
create a pause in the number by pressing
Redial/Pause. Each key press adds a
3.5-second delay.
For example, you might have stored “555” on
Speed Dial: 03 and “7000” on Speed Dial: 02.
You can use them both to dial “555-7000” if
you press the following keys:
a
Press
b
Press a or b to choose Search.
Press OK.
c
d
Enter 03.
(Speed Dial).
Press a or b to choose Speed Dial.
Press OK.
Note
If you stored 2 numbers in one Speed Dial
location, you will be asked which number
you want to send to.
29
5
Chapter 5
Additional ways to
store numbers
Storing Speed Dial numbers
from Outgoing Calls
You can also store Speed Dial numbers from
the Outgoing Call history.
a
Press Redial/Pause.
You can also choose Outgoing Call
by pressing
(FAX).
b
Press a or b to choose the name or
number you want to store.
Press OK.
c
Press a or b to choose
Add SpeedDial.
Press OK.
d
Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
e
Do one of the following:
5
5
h
Press a or b to choose Complete.
Press OK.
i
Press Stop/Exit.
Storing Speed Dial numbers
from the Caller ID history
If you have the Caller ID subscriber service
from your telephone company you can also
store Speed Dial numbers from incoming
calls in the Caller ID History. (See Caller ID
on page 25.)
a
Press Redial/Pause and press l.
You can also choose
Caller ID hist. by pressing
(FAX).
b
Press a or b to choose the number you
want to store.
Press OK.
c
Press a or b to choose
Add SpeedDial.
Press OK.
d
Press a or b to choose the 2-digit
Speed Dial location where you want to
store the number.
Press OK.
e
Do one of the following:
 Enter the name (up to 16 characters)
using the dial pad.
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
 If you want to store the displayed
name, press OK.
 Enter the name (up to 16 characters)
using the dial pad.
 To store the number without a name,
press OK.
f
Press OK to confirm the fax or
telephone number.
g
Do one of the following:
Press OK.
(To help you enter letters, see
Entering Text in appendix C in the
Basic User’s Guide.)
 To store the number without a name,
press OK.
 Enter a second fax or telephone
number (up to 20 digits).
Press OK.
 If you do not want to store a second
number, press OK.
30
f
Press OK to confirm the fax or
telephone number.
5
Dialing and storing numbers
g
Do one of the following:
e
If you want to change the Group name,
press a or b to choose
Change Group Name and press OK.
Then enter the new Group name and
press OK.
f
Press a or b to choose Add Number.
Press OK.
g
To add numbers to the group, press
a or b to choose Alphabetic Order
or Numeric Order and OK. Press
a or b to select a number and OK.
h
Do one of the following:
 Enter a second fax or telephone
number (up to 20 digits).
Press OK.
 If you do not want to store a second
number, press OK.
h
Press a or b to choose Complete.
Press OK.
i
Press Stop/Exit.
Setting up groups for
broadcasting
Groups, which can be stored in a Speed Dial
location, allow you to send the same fax
message to many fax numbers by pressing
 If you are finished adding numbers to
the group, press a or b to choose
Complete.
only
(Speed Dial), Search, OK,
the two-digit location and Black Start.
First, you'll need to store each fax number in
a Speed Dial location. Then you can include
them as numbers in the Group. Each Group
uses up a Speed Dial location. You can have
up to six Groups, or you can assign up to
198 numbers in a large Group.
(See Broadcasting (Black & White only)
on page 10 and Storing Speed Dial numbers
in chapter 7 in the Basic User’s Guide.)
a
Press
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose GROUP1,
GROUP2, GROUP3, GROUP4, GROUP5 or
GROUP6 for the Group name where you
will store the fax numbers.
Press OK.
d
Press a or b to choose the 2-digit
Speed Dial location where you want to
store the Group.
Press OK.
(Speed Dial).
5
 To add another number to the group,
repeat steps f to g.
5
Press OK.
i
Do one of the following:
 To store another Group for
broadcasting, repeat steps c to h.
 To finish storing Groups for
broadcasting, press Stop/Exit.
Note
You can print a list of all the Speed Dial
numbers. Group numbers will be marked
in the GROUP column. (See Reports
on page 34.)
31
Chapter 5
Changing a Group name
a
b
Press
5
Deleting a number from a Group
5
a
Press
Press a or b to choose Setup Groups.
Press OK.
b
Press a or b to choose Setup Groups.
Press OK.
c
Press a or b to choose the Group name
you want to change.
Press OK.
c
Press a or b to choose the Group you
want to change.
Press OK.
d
Press a or b to choose
Change Group Name.
Press OK.
d
Press a or b to choose the number you
want to delete.
Press OK.
Press 1 to confirm.
How to change the stored name or
number:
e
Press a or b to choose Complete.
Press OK.
If you want to change a character, press
d or c to position the cursor under the
character you want to change, and then
press Clear. Re-enter the character.
f
Press Stop/Exit.
(Speed Dial).
Note
e
Enter the new name (up to
16 characters) using the dial pad.
Press OK.
(See Entering Text in appendix C in the
Basic User’s Guide. For example, type
NEW CLIENTS.)
f
Press a or b to choose Complete.
Press OK.
g
Press Stop/Exit.
Deleting a Group
a
b
Press
c
Press a or b to choose the Group you
want to delete.
Press OK.
d
Press a or b to choose Delete.
Press OK.
Press 1 to confirm.
e
Press Stop/Exit.
32
5
(Speed Dial).
Press a or b to choose Setup Groups.
Press OK.
(Speed Dial).
6
Printing reports
Fax reports
6
e
6
You need to set up the Transmission
Verification Report and Journal Period using
the Menu keys.
Transmission Verification
Report
 6, 12, 24 hours, 2 or 7 days
The machine will print the report at
the chosen time and then erase all
jobs from its memory. If the
machine's memory becomes full with
200 jobs before the time you chose
has passed, the machine will print
the Journal early and then erase all
jobs from the memory. If you want an
extra report before it is due to print,
you can print it without erasing the
jobs from the memory.
6
You can use the Transmission Verification
Report as proof that you sent a fax. (For
details about how to set up the type of report
you want, see Transmission Verification
Report in chapter 4 in the Basic User's
Guide.)
Fax Journal (activity report)
You can set the machine to print a journal at
specific intervals (every 50 faxes, 6, 12 or
24 hours, 2 or 7 days). If you set the interval
to Off, you can still print the report by
following the steps in How to print a report
on page 34. The factory setting is
Every 50 Faxes.
a
b
 Every 50 Faxes
6
The machine will print the Journal
when the machine has stored
50 jobs.
f
Enter the time to start printing in 24-hour
format.
Press OK.
(For example: enter 19:45 for 7:45 PM.)
Note
Press Menu.
Press a or b to choose Fax.
Press OK.
Press d or c to choose an interval.
Press OK.
If you choose Every 50 Faxes, go to
step h.
When you set 12h Clock in the
Date&Time setting, enter the time in
12-hour format.
c
Press a or b to choose
Report Setting.
Press OK.
g
If you choose Every 7 Days, the LCD
will ask you to choose the first day for
the 7-day countdown.
d
Press a or b to choose
Journal Period.
h
Press Stop/Exit.
33
6
Chapter 6
Reports
The following reports are available:
 Transmission
Prints a Transmission Verification Report
for your last transmission.
 Help List
A help list showing how to program your
machine.
 Quick Dial
Lists names and numbers stored in the
Speed Dial memory, in alphabetical or
numerical order.
 Fax Journal
Lists information about the last incoming
and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
 User Settings
Lists your settings.
 Network Config
Lists your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID hist.
Lists the available Caller ID information
about the last 30 received faxes and
telephone calls.
34
6
How to print a report
a
b
Press Menu.
Press a or b to choose
Print Reports.
Press OK.
c
Press a or b to choose the report you
want.
Press OK.
d
(Quick Dial only) Press a or b to choose
Alphabetic Order or
Numeric Order.
Press OK.
e
f
Press Black Start.
Press Stop/Exit.
6
7
Making copies
Copy settings
7
7
Changing copy quality
You can choose from a range of quality. The
factory setting is Normal.
You can change the copy settings temporarily
for the next copy.
These settings are temporary, and the
machine returns to its default settings
1 minute after copying, unless you have set
the Mode Timer to 30 seconds or less. (See
Mode Timer on page 5.)
 Fast
To change a setting, press COPY and then
press a or b to scroll through the copy
settings. When the setting you want is
highlighted, press OK.
 Normal
Fast copy speed and lowest amount of ink
used. Use to save time printing
documents to be proof-read, large
documents or many copies.
Normal is the recommended mode for
ordinary printouts. This produces good
copy quality with good copy speed.
When you are finished choosing settings,
press Black Start or Color Start.
 Best
You can save some of the settings that
you use most often by setting them as
default. These settings will stay until you
change them again. (See Setting your
changes as the new default on page 41.)
To stop copying, press Stop/Exit.
7
Use Best mode to copy precise images
such as photographs. This provides the
highest resolution and slowest speed.
Note
Stop copying
7
7
a
Press
b
c
d
e
Load your document.
f
(COPY).
Enter the number of copies you want.
Press a or b to choose Quality.
Press d or c to choose Fast, Normal or
Best.
Press OK.
If you do not want to change additional
settings, press Black Start or
Color Start.
Enlarging or reducing the
copied image
7
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your
machine will adjust the size automatically to
the paper size you set.
35
Chapter 7
g
a
Press
b
c
d
Load your document.
If you do not want to change additional
settings, press Black Start or
Color Start.
Enter the number of copies you want.
Note
e
f
(COPY).
Press a or b to choose
Enlarge/Reduce.
Press d or c to choose 100%, Enlarge,
Reduce, Fit to Page or
Custom(25-400%).
Do one of the following:
 If you chose Enlarge or Reduce,
press OK and press d or c to choose
the enlargement or reduction ratio
you want.
Press OK.
 If you chose Custom(25-400%),
press OK and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
 If you chose 100% or Fit to Page,
go to step g.
198% 4"x6"iA4
186% 4"x6"iLTR
104% EXEiLTR
100%
97% LTRiA4
93% A4iLTR
85% LTRiEXE
83% LGLiA4
78% LGLiLTR
46% LTRi4"x6"
Fit to Page
Custom(25-400%)
36
• Page Layout is not available with
Enlarge/Reduce.
• Page Layout, Book Copy, Sort and
Watermark Copy are not available with
Fit to Page.
• Fit to Page does not work properly
when the document on the scanner glass
is skewed more than 3 degrees. Using the
document guidelines on the left and top,
place your document in the upper left
hand corner, with the document face down
on the scanner glass.
• Fit to Page is not available when
using the ADF.
Making copies
Making N in 1 copies or a
poster (Page Layout)
e
Press d or c to choose Off(1 in 1),
2 in 1 (P), 2 in 1 (L),
4 in 1 (P), 4 in 1 (L) or
Poster(3 x 3).
Press OK.
f
If you do not want to change additional
settings, press Black Start or
Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
7
The N in 1 copy feature can help you save
paper by letting you copy two or four pages
onto one printed page.
You can also produce a poster. When you
use the poster feature your machine divides
your document into sections, then enlarges
the sections so you can assemble them into a
poster. If you want to print a poster, use the
scanner glass.
If you are using the scanner glass, go
to step g.
IMPORTANT
• Make sure the paper size is set to
Letter, A4 or Executive.
g
After the machine scans the page,
press 1 to scan the next page.
• Poster copy is not available for Executive
size paper.
h
Place the next page on the scanner
glass.
Press OK.
i
Repeat steps g and h for each page of
the layout.
j
After all the pages have been scanned,
press 2 to finish.
• You cannot use the Enlarge/Reduce
setting with the N in 1 and Poster features.
• If you are producing multiple color copies,
N in 1 copy is not available.
• (P) means Portrait and (L) means
Landscape.
• You can only make one poster copy at a
time.
Note
Watermark Copy, Book Copy, Sort,
Ink Save Mode and Enlarge/Reduce
are not available with Page Layout.
7
Note
If you have chosen photo paper as the
Paper Type for N in 1 copies, the machine
will print the images as if plain paper had
been chosen.
Place the document face down in the
direction shown below:
 2 in 1 (P)
a
Press
b
c
d
Load your document.
(COPY).
Enter the number of copies you want.
 2 in 1 (L)
Press a or b to choose Page Layout.
37
Chapter 7
Adjusting Density
 4 in 1 (P)
7
You can adjust the copy density to make
copies darker or lighter.
 4 in 1 (L)
 Poster(3 x 3)
You can make a poster size copy of a
photograph.
a
Press
b
c
d
e
Load your document.
f
If you do not want to change additional
settings, press Black Start or
Color Start.
(COPY).
Enter the number of copies you want.
Press a or b to choose Density.
Press c to make the copy darker or d to
make the copy lighter.
Press OK.
Ink Save Mode
Sorting copies using the ADF
7
You can sort multiple copies. Pages will be
stacked in the order 321, 321, 321, and so on.
Press
b
c
d
e
Load your document.
f
If you do not want to change additional
settings, press Black Start or
Color Start.
(COPY).
Enter the number of copies you want.
Press a or b to choose Stack/Sort.
Press d or c to choose Sort.
Press OK.
Note
Fit to Page, Page Layout and
Book Copy are not available with Sort.
38
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image
and prints the outline of the image.
The amount of ink saved will vary depending
on the document.
Ink Save Mode: Off
a
7
7
Making copies
Ink Save Mode: On
7
Book Copy
7
Book copy corrects dark borders and skew
when copying from the scanner glass. Your
machine can correct the data automatically or
you can make specific corrections.
a
Press
b
c
d
Load your document.
(COPY).
a
Press
b
c
d
e
Load your document.
(COPY).
Enter the number of copies you want.
Press a or b to choose Book Copy.
Do one of the following:
 If you want to correct the data
yourself, press d or c to choose
On(Preview).
Enter the number of copies you want.
Press a or b to choose
Ink Save Mode.
7
Press Black Start or Color Start
and go to step f.
e
Press d or c to choose On (or Off).
Press OK.
f
If you do not want to change any
additional settings, press Black Start or
Color Start.
f
Adjust the skewed data by using # or l.
Remove the shadows by using a or b.
Note
g
If you are finished making corrections,
press Black Start or Color Start.
• Watermark Copy, Book Copy and
Page Layout are not available with
Ink Save Mode.
• Ink Save Mode may make your
printouts look different from your original
document.
• The Ink Save Mode feature is
supported by technology from Reallusion,
 If you want the machine to correct
the data automatically, press d or c
to choose On and go to step g.
Note
• Page Layout, Sort, Ink Save Mode,
Fit to Page and Watermark Copy
are not available with Book Copy.
• The Book Copy feature is supported by
technology from Reallusion, Inc.
Inc.
39
Chapter 7
Watermark Copy
7
You can place a logo or text into your
document as a Watermark. You can select
one of the template watermarks, data from
your media cards or USB Flash memory
drive, or scanned data.
Note
• Fit to Page, Page Layout,
Ink Save Mode and Book Copy are
not available with Watermark Copy.
Inc.
a
Press
b
c
d
Load your document.
e
f
Press
b
c
d
Load your document.
7
Press d or c to choose On.
Press a or b to choose
Current Setting.
Press OK.
Press a or b to choose Template.
Press OK.
h
Change the settings from the options
displayed on the LCD if required.
i
If you do not want to change additional
settings, press Black Start or
Color Start.
Enter the number of copies you want.
Press a or b to choose
Watermark Copy.
Press OK.
Press d or c to choose On.
Press a or b to choose
Current Setting.
Press OK.
Insert a media card or USB Flash
memory drive. Press a or b to choose
Media.
h
Press OK and then press d or c to
choose the data you want to use for the
watermark.
i
Press OK and change any additional
settings from the options shown on the
LCD.
j
If you do not want to change additional
settings, press Black Start or
Color Start.
Enter the number of copies you want.
Press a or b to choose
Watermark Copy.
Press OK.
(COPY).
g
(COPY).
g
40
a
e
f
• The Watermark Copy feature is
supported by technology from Reallusion,
Using a template
Using media card or a USB Flash
memory drive
IMPORTANT
DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive, or the data stored on them.
7
Making copies
Using a scanned paper document as
your watermark
a
Press
b
c
Enter the number of copies you want.
d
e
f
g
h
i
j
(COPY).
Press a or b to choose
Watermark Copy.
Press OK.
7
Setting your changes as the
new default
7
You can save the copy settings for Quality,
Enlarge/Reduce, Density,
Ink Save Mode and Page Layout that
you use most often by setting them as the
default settings. These settings will stay until
you change them again.
a
Press
b
Press a or b and d or c to choose your
new setting.
Press OK.
Repeat this step for each setting you
want to change.
c
After changing the last setting, press
a or b to choose Set New Default.
Press OK.
Take out the watermark document you
scanned and load the document you
want to copy.
d
e
Press 1 to choose Yes.
Press d or c to change the
Transparency of the watermark.
Press OK.
Restoring all settings to the
factory settings
If you do not want to change any
additional settings, press Black Start or
Color Start.
You can restore the copy settings
Press d or c to choose On.
Press a or b to choose
Current Setting.
Press OK.
Press a or b to choose Scan. Press OK,
and place the page that you want to use
as a watermark on the scanner glass.
Press Black Start or Color Start.
Note
You cannot enlarge or reduce the
scanned watermark.
(COPY).
7
Press Stop/Exit.
7
Quality, Enlarge/Reduce, Density,
Ink Save Mode, and Page Layout, that
you have changed, to the factory settings.
a
Press
b
Press a or b to choose
Factory Reset.
Press OK.
c
d
Press 1 to choose Yes.
(COPY).
Press Stop/Exit.
41
8
PhotoCapture Center®: Printing
photos from a memory card or
USB Flash memory drive
PhotoCapture Center®
operations
Memory cards,
USB Flash memory drive and
folder structures
Please be aware of the following:
8
 (memory card users)
8
Your machine is designed to be compatible
with modern digital camera image files,
memory cards and USB Flash memory drive;
however, please read the points below to
avoid errors:
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
 Direct PhotoCapture Center® printing
must be performed separately from
PhotoCapture Center® operations using
the PC. (Simultaneous operation is not
available.)
 The machine can read up to 999 files on a
memory card or USB Flash memory drive.
 The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 49.)
42
 When printing an index or image, the
PhotoCapture Center® will print all valid
images, even if one or more images have
been corrupted. Corrupted images will not
be printed.
Your machine is designed to read memory
cards that have been formatted by a digital
camera.
When a digital camera formats a memory
card it creates a special folder into which it
copies image data. If you need to modify
the image data stored on a memory card
with your PC, we recommend that you do
not modify the folder structure created by
the digital camera. When saving new or
modified image files to the memory card
we also recommend you use the same
folder your digital camera uses. If the data
is not saved to the same folder, the
machine may not be able to read the file or
print the image.
 (USB Flash memory drive users)
This machine supports USB Flash
memory drives that have been formatted
by Windows®.
8
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Movie printing
8
You can print images from movie files that are
stored on a memory card or USB Flash
memory drive.
A movie file is automatically divided into
9 parts by movie recording times and is
placed in 3 lines, then you can see and print
the scenes that have been automatically
divided.
Print Images
8
Print Index (Thumbnails)
8
The PhotoCapture Center® assigns numbers
for images (such as No.1, No.2, No.3, and so
on).
Note
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats. However, if an AVI file size is
1 GB or more (the shooting time is about
30 minutes) or a MOV file size is 2 GB or
more (the shooting time is about
60 minutes), these files cannot be printed.
The PhotoCapture Center® does not
recognize any other numbers or file names
that your digital camera or computer has
used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
on the memory card or USB Flash memory
drive.
Note
Only file names that are 8 characters or
less will be printed correctly on the index
sheet.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
b
(PHOTO CAPTURE).
Press a or b to choose Print Index.
Press OK.
43
8
Chapter 8
c
Press a or b to choose
Layout Format. Press d or c to
choose 6 Images/Line or
5 Images/Line.
Press OK.
6 Images/Line
Do one of the following:
Press OK.
 Press a or b to choose Paper Size
and press d or c to choose the paper
size you are using, Letter or A4.
Press OK.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b
Print the Index. (See Print Index
(Thumbnails) on page 43.)
44
e
Repeat step d until you have entered
all the image numbers that you want to
print.
• You can enter up to 12 characters
(including commas) for the image
numbers you want to print.
f
After you have chosen all the image
numbers, press OK again.
g
Enter the number of copies you want
using the dial pad.
h
Do one of the following:
 If you do not want to change any
settings, press Color Start to print.
Press Color Start to print.
Before you can print an individual image, you
have to know the image number.
Enter the image number that you want to
print from the Index page (Thumbnails).
Press OK.
 Change the print settings. (See
PhotoCapture Center® print settings
on page 50.)
 If you do not want to change the
paper settings, go to step e.
Printing Photos
d
• You can enter multiple numbers at one
time by using the l key for a comma or the
# key for a hyphen. For example, Enter 1,
l, 3, l, 6 to print images No.1, No.3 and
No.6. Enter 1, #, 5 to print images No.1 to
No.5.
 Press a or b to choose
Paper Type, and press d or c to
choose the type of paper you are
using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
e
Press a or b to choose Print Photos.
Press OK.
Note
5 Images/Line
Print time for 5 Images/Line will be
slower than 6 Images/Line, but the
quality is better.
d
c
8
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Print All Photos
8
Auto Correct
8
You can print all the photos on your memory
card or USB Flash memory drive.
Auto Correct is available for most photos. The
machine decides the suitable effect for your
photo.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b
Press a or b to choose
Print All Photos.
Press OK.
b
Press a or b to choose
Enhance Photos.
Press OK.
c
Enter the number of copies you want
using the dial pad.
c
d
Do one of the following:
Press d or c to choose your photo or
picture.
Press OK.
d
Press a or b to choose Auto Correct.
Press OK.
 Change the print settings. (See
PhotoCapture Center® print settings
on page 50.)
Note
 If you do not want to change any
settings, press Color Start to print.
Enhance Photos
You can edit and add effects to your photos
and view them on the LCD before printing.
Note
• After adding each effect, you can enlarge
the view of the image by pressing l. To go
back to the original size, press l again.
• The Enhance Photos feature is
supported by technology from Reallusion,
If Remove Red-Eye appears on the LCD,
press # to attempt to remove red-eye from
your photo.
8
e
Press OK and enter the number of
copies you want using the dial pad.
f
Do one of the following:
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
 If you do not want to change any
settings, press Color Start to print.
Inc.
45
8
Chapter 8
Enhance Skin-Tone
8
Enhance Skin-Tone is best used for adjusting
portrait photographs. It detects human skin
color in your photos and adjusts the image.
a
b
c
d
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press a or b to choose
Enhance Photos.
Press OK.
b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo or
picture.
Press OK.
d
Press a or b to choose
Enhance Scenery.
Press OK.
Note
You can also adjust the effect level
manually, by pressing a or b.
Press d or c to choose your photo or
picture.
Press OK.
e
Press OK and enter the number of
copies you want using the dial pad.
Press a or b to choose Enhance Skin.
Press OK.
f
Do one of the following:
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
Note
You can also adjust the effect level
manually, by pressing a or b.
e
f
 If you do not want to change any
settings, press Color Start to print.
Press OK and enter the number of
copies you want using the dial pad.
Remove Red-Eye
Do one of the following:
The machine detects eyes in your photos and
will attempt to remove red-eye from your
photo.
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
Note
 If you do not want to change any
settings, press Color Start to print.
Enhance Scenery
Enhance Scenery is best used for adjusting
landscape photographs. It highlights green
and blue areas in your photo, so that the
landscape looks more sharp and vivid.
a
46
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
There are some cases when red-eye may
not be removed.
• When the face is too small in the
image.
8
• When the face is turning too far up,
down, left or right.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
8
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo or
picture.
Press OK.
c
Press d or c to choose your photo or
picture.
Press OK.
d
Press a or b to choose Monochrome.
Press OK.
e
Press OK and enter the number of
copies you want using the dial pad.
f
Do one of the following:
d
Press a or b to choose
Remove Red-Eye.
Press OK.
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
 When Remove Red-Eye is
successful, the photo with the effect
is shown. The adjusted part is shown
in a red frame.
 If you do not want to change any
settings, press Color Start to print.
 When Remove Red-Eye is
unsuccessful,
Unable to Detect. is shown.
Sepia
Press OK.
You can convert the color of your photo to
sepia.
Note
a
Press # to try Remove Red-Eye once
again.
e
Press OK and enter the number of
copies you want using the dial pad.
f
Do one of the following:
 If you do not want to change any
settings, press Color Start to print.
b
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press a or b to choose
Enhance Photos.
Press OK.
(PHOTO CAPTURE).
b
Press a or b to choose
Enhance Photos.
Press OK.
c
Press d or c to choose your photo or
picture.
Press OK.
d
Press a or b to choose Sepia.
Press OK.
e
Press OK. Then enter the number of
copies you want using the dial pad.
f
Do one of the following:
8
You can convert your photo to black & white.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
Monochrome
8
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
 If you do not want to change any
settings, press Color Start to print.
47
8
Chapter 8
Search by Date
You can find your photos based on date.
a
b
c
d
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
Press a or b to choose
Search by Date.
Press OK.
Press a or b to choose the date that you
want to search from.
Press OK.
Press d or c to choose your photo or
picture.
Note
You can view photos with other dates by
pressing d or c continuously. Press d to
view an older photo and c to view a more
recent photo.
8
Slide Show
You can view all your photos on the LCD
using Slide Show. You can also choose a
photo during the operation.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b
Press a or b to choose Slide Show.
Press OK.
c
Press Stop/Exit to finish Slide Show.
Printing a photo during a Slide Show
a
Press OK to stop at one image while
Slide Show is operating.
b
Enter the number of copies you want
using the dial pad.
c
Do one of the following:
e
Enter the number of copies you want
using the dial pad.
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
f
Repeat steps d and e until you have
chosen all your photos.
 If you do not want to change any
settings, press Color Start to print.
g
After you have chosen all your photos,
do one of the following:
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
 If you do not want to change any
settings, press Color Start to print.
48
8
8
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Trimming
8
You can trim your photo and print a part of the
image.
Note
If your photo is very small or an irregular
shape you may not be able to trim the
photo. The LCD will show
Image Too Small. or
Image Too Long.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
Press
(PHOTO CAPTURE).
b
Press a or b to choose Trimming.
Press OK.
c
Press d or c to choose your photo or
picture.
Press OK.
d
Adjust the red frame around your photo.
The part inside of the red frame will be
printed.
 Press l or # to enlarge or reduce the
frame size.
 Press each arrow key to move the
position of the frame.
e
f
DPOF printing
8
DPOF stands for Digital Print Order Format.
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
When a memory card (Memory Stick™,
Memory Stick PRO™, Memory Stick Duo™,
Memory Stick PRO Duo™ SD or SDHC)
containing DPOF information is put into your
machine, you can print the chosen image
easily.
a
Make sure you have put the memory
card in the proper slot.
Press
(PHOTO CAPTURE). The
machine will ask you if you want to use
DPOF settings.
b
c
Press 1 to choose Yes.
Do one of the following:
 Press 0 to rotate the frame.
 Change the print settings. (See
PhotoCapture Center® print settings
on page 50.)
 Press OK when you have finished
adjusting the frame setting.
 If you do not want to change any
settings, press Color Start to print.
Enter the number of copies you want
using the dial pad.
Do one of the following:
 Press OK and change the print
settings. (See PhotoCapture
Center® print settings on page 50.)
 If you do not want to change any
settings, press Color Start to print.
Note
• An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support Web site or accompanying
documentation.
• You cannot print a movie file using DPOF.
49
8
Chapter 8
PhotoCapture Center®
print settings
Paper options
8
Paper Type
You can change the print settings temporarily
for the next printing.
a
b
These settings are temporary, and the
machine returns to its default settings
3 minutes after printing, unless you have set
the Mode Timer to 2 minutes or less. (See
Mode Timer on page 5.)
Note
c
You can save the print settings you use
most often by setting them as the default.
(See Setting your changes as the new
default on page 52.)
Print Setting
1
8
Press a or b to choose Paper Type.
Press d or c to choose the paper type
you are using, Plain Paper,
Inkjet Paper, Brother BP71,
Brother BP61 or Other Glossy.
Press OK.
If you do not want to change additional
settings, press Color Start to print.
Paper and print size
a
b
Press Start
0001
Print Quality
Paper Type
Paper Size
1
Print
8
Photo
Other Glossy
4"x 6"
c
No. of prints
(For View Photo(s), Search by Date, Slide
Show)
You can see the total number of photos that will
be printed.
8
Press a or b to choose Paper Size.
Press d or c to choose the paper size
you are using, 4"x 6", 5"x 7",
Letter or A4.
Press OK.
If you chose Letter or A4, press b.
Then press d or c to choose the Print
Size.
Press OK.
Example: Printed Position for Letter paper
1
(For Print All Photos, Print Photos, Enhance
Photos, Trimming)
You can see the number of copies of each
photo that will be printed.
2
3"x 4"
3
3.5"x 5"
4"x 6"
(For DPOF printing)
This does not appear.
Print Quality
a
Press a or b to choose
Print Quality.
b
Press d or c to choose Normal or
Photo.
Press OK.
c
If you do not want to change additional
settings, press Color Start to print.
50
4
8
5
5"x 7"
d
6
6"x 8"
Max. Size
If you do not want to change additional
settings, press Color Start to print.
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Adjusting Brightness,
Contrast and Color
Brightness
a
b
c
c
Press a or b to choose
White Balance, Sharpness or
Color Density.
d
Press d or c to adjust the degree of the
setting.
Press OK.
e
Do one of the following:
8
8
Press a or b to choose Brightness.
Press d to make a darker print or press
c to make a lighter print.
Press OK.
 If you want to customize another
color enhancement, press a or b to
choose another option.
If you do not want to change additional
settings, press Color Start to print.
Contrast
 If you want to change other settings,
press a or b to choose Exit, and
then press OK.
8
You can choose the contrast setting.
Increasing the contrast will make an image
look sharper and more vivid.
a
b
Press a or b to choose Contrast.
c
If you do not want to change additional
settings, press Color Start to print.
You can turn on the color enhancement
(True2Life®) feature to print more vivid
images. Printing time will be slower.
a
Press a or b to choose True2Life.
Press OK.
b
Do one of the following:
 If you want to customize the
White Balance, Sharpness or
Color Density, press d or c to
choose On, and then go to step c.
If you do not want to change additional
settings, press Color Start to print.
Note
• White Balance
This setting adjusts the hue of the white
areas of an image. Lighting, camera
settings and other influences will affect the
appearance of white. The white areas of a
picture may be slightly pink, yellow or
some other color. By using this setting,
you can correct that effect and bring the
white areas back to pure white.
Press c to increase the contrast or press
d to decrease the contrast.
Press OK.
Color Enhancement (True2Life®)
f
8
• Sharpness
This setting enhances the detail of an
image, similar to adjusting the fine focus
on a camera. If the image is not in true
focus and you cannot see the fine details
of the picture, then adjust the sharpness.
• Color Density
This setting adjusts the total amount of
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed out or weak picture.
 If you do not want to customize,
press d or c to choose Off.
Press OK and then go to step f.
51
8
Chapter 8
Cropping
8
If your photo is too long or wide to fit the
available space on your chosen layout, part
of the image will automatically be cropped.
c
Press a or b to choose Cropping.
Press d or c to choose Off (or On).
Press OK.
a
b
Press a or b to choose Print Date.
c
If you do not want to change additional
settings, press Color Start to print.
Press d or c to choose On (or Off).
Press OK.
Note
If you do not want to change additional
settings, press Color Start to print.
Cropping: On
8
You can print the date if it is already in the
data on your photo. The date will be printed
on the lower right corner. If the data doesn’t
have the date information, you cannot use
this function.
The factory setting is On. If you want to print
the whole image, turn this setting to Off.
When you set Cropping to Off, also set
Borderless to Off. (See Borderless
printing on page 52.)
a
b
Print Date
8
• The DPOF setting on your camera must
be turned off to use the Print Date
feature.
• This function is not available for AVI or
MOV movie file formats.
Setting your changes as the
new default
Cropping: Off
Borderless printing
This feature expands the printable area to the
edges of the paper. Printing time will be
slightly slower.
a
b
c
52
Press a or b to choose Borderless.
Press d or c to choose Off (or On).
Press OK.
If you do not want to change additional
settings, press Color Start to print.
8
You can save the print settings you use most
often by setting them as the default settings.
These settings will stay until you change
them again.
a
Press a or b and d or c to choose your
new setting.
Press OK.
Repeat this step for each setting you
want to change.
b
After changing the last setting, press
a or b to choose Set New Default.
Press OK.
c
d
Press 1 to choose Yes.
8
Press Stop/Exit.
8
PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive
Restoring all settings to the
factory settings
You can restore the PhotoCapture settings
Print Quality, Paper Type,
Paper Size, Brightness, Contrast,
Cropping, Borderless, and
Print Date, that you have changed, to the
factory settings.
a
Press a or b to choose
Factory Reset.
Press OK.
b
c
Press 1 to choose Yes.
Press Stop/Exit.
8
Scan to a memory card
or USB Flash memory
drive
Auto Crop
8
8
You can scan multiple documents placed on
the scanner glass. An individual document
can be previewed on the LCD before you
save it. When you choose Auto Crop, the
machine will scan each document and create
separate files. For example, if you place three
documents on the scanner glass, the
machine will scan and create three separate
files. If you want to create a three page file,
choose PDF or TIFF for File Type.
(If you choose JPEG, each document is
created to three separate files.)
8
1
1
3
2
1
2
3
2
1
0.4 in. (10 mm) or greater (top, left, right)
2
0.8 in. (20 mm) or greater (bottom)
Note
Auto Crop is supported by technology
from Reallusion, Inc.
a
Make sure you have put the memory
card or USB Flash memory drive in the
proper slot.
b
Load your document.
53
Chapter 8
c
Press
d
Press a or b to choose
Scan to Media.
Press OK.
e
f
Press a or b to choose Auto Crop.
g
(SCAN).
Press d or c to choose On.
Press OK.
If you do not want to change additional
settings, press Black Start or
Color Start to start scanning.
h
The number of the scanned documents
appears on the LCD.
Press OK.
i
Press d or c to preview each document
data.
j
DO NOT take out the memory card or
USB Flash memory drive while
PHOTO CAPTURE is blinking to avoid
damaging the card, USB Flash memory
drive or the data stored on them.
How to set a new default
• Auto Crop is available for paper that has
all four corners with right angles of 90
degrees. If one of the angles is not square,
Auto Crop cannot detect the document.
• If your document is too long or wide, this
setting does not work properly.
• You must place the documents away from
the edges of the scanner glass as shown
in the illustration.
• You must place the documents at least
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the
document on the scanner glass, but if your
document is skewed more than
10 degrees, this setting will not work.
• The ADF must be empty to use the
Auto Crop.
• The Auto Crop feature is available for up
to a maximum of 16 documents
depending on size of your documents.
8
You can save the Scan to Media settings
(Quality, File Type and Auto Crop)
you use most often by setting them as the
default settings. These settings will stay until
you change them again.
a
Press
b
Press a or b to choose
Scan to Media.
Press OK.
c
Press a or b to choose
Set New Default. Press OK and 1 to
choose Yes.
d
Press Stop/Exit.
Press OK to save the data.
Note
54
IMPORTANT
(SCAN).
How to reset to the factory
settings
You can restore all the Scan to Media settings
(Quality, File Type and Auto Crop),
that you have changed, to the factory
settings.
a
Press
b
Press a or b to choose
Scan to Media.
Press OK.
c
Press a or b to choose
Factory Reset. Press OK and 1 to
choose Yes.
d
Press Stop/Exit.
(SCAN).
8
9
Printing photos from a camera
Printing photos
directly from a
PictBridge camera
9
Setting your digital camera
9
9
Make sure your camera is in PictBridge
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera some of these
settings may not be available.
Your Brother machine supports the
PictBridge standard, allowing you to connect
to and print photos directly from any
PictBridge compatible digital camera.
Options
Paper Size
Letter, A4, 4"  6",
Printer Settings
(Default setting) 2
Paper Type
If your camera is using the USB Mass
Storage standard, you can also print photos
from a digital camera without PictBridge.
(See Printing photos directly from a digital
camera (without PictBridge) on page 57.)
PictBridge requirements
Camera Menu
Selections
(Default setting) 2
Layout
DPOF setting 1
-
Print Quality
Normal, Fine,
Printer Settings
(Default setting) 2
Color
Enhancement
On, Off,
Printer Settings
9
9
 The machine and the digital camera must
be connected using a suitable USB cable.
(Default setting) 2
 The image file extension must be .JPG
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be
recognized).
 The movie printing function is not
available for PictBridge.
Borderless: On,
Borderless: Off,
Printer Settings
(Default setting) 2
To avoid errors, remember the following
points:
 PhotoCapture Center® operations are not
available when using the PictBridge
feature.
Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Print Date
On, Off,
Printer Settings
(Default setting) 2
1
See DPOF printing on page 56 for more details.
2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
Settings
Options
Paper Size
4"  6"
Paper Type
Glossy Paper
Layout
Borderless: On
Print Quality
Fine
Color Enhancement
Off
Print Date
Off
55
Chapter 9
 When your camera does not have any
menu selections, these settings are also
used.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
 The names and availability of each setting
depends on the specification of your
camera.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
Printing Images
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
a
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
DPOF printing
DPOF stands for Digital Print Order Format.
9
Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to choose on the
digital camera display the images and
number of copies you want to print.
Note
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support web site or accompanying
documentation.
1
1
USB direct interface
b
Turn on the camera.
When the machine has recognized the
camera, the LCD shows
Camera Connected.
c
Choose the photo you want to print
following the instructions from your
camera.
When the machine starts printing a
photo, the LCD will show Printing.
56
9
Printing photos from a camera
Printing photos
directly from a digital
camera
(without PictBridge)
a
Make sure that your camera is turned
off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
9
If your camera is using the USB Mass
Storage standard, you can connect your
camera in storage mode. This enables you to
print photos from your camera.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
PictBridge camera on page 55.)
Note
1
The name, availability and operation differ
among digital cameras. Please refer to the
documentation supplied with your camera
for detailed information, such as how to
switch from PictBridge mode to USB mass
storage mode.
Printing Images
Note
Remove any memory cards or USB Flash
memory drive from the machine before
connecting a digital camera.
1
b
c
9
USB direct interface
Turn on the camera.
Follow the steps in Print Images
on page 43.
9
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash memory drive to the
USB direct interface.
57
A
Routine maintenance
Cleaning and checking
the machine
Cleaning the outside of the
machine
b
Wipe the outside of the machine with a
dry, lint-free soft cloth to remove dust.
c
Lift the output paper tray cover and
remove anything that is stuck inside the
paper tray.
d
Wipe the inside and outside of the paper
tray with a dry, lint-free soft cloth to
remove dust.
e
Close the output paper tray cover and
put the output paper tray firmly back in
the machine.
A
A
IMPORTANT
• Use neutral detergents. Cleaning with
volatile liquids such as thinner or benzine
will damage the outside surface of the
machine.
• DO NOT use cleaning materials that
contain ammonia.
• DO NOT use isopropyl alcohol to remove
dirt from the control panel. It may crack the
panel.
Clean the outside of the machine as
follows:
a
A
Pull the paper tray (1) completely out of
the machine.
1
58
A
Routine maintenance
Cleaning the scanner
a
A
Lift the document cover (1). Clean the
scanner glass (2) and the white plastic
(3) with a soft lint-free cloth moistened
with a non-flammable glass cleaner.
1
3
Cleaning the machine’s
printer platen
A
CAUTION
Be sure to unplug the machine from the AC
power outlet before cleaning the printer
platen to avoid electrical shock.
a
Lift the scanner cover until it locks
securely in the open position.
b
Clean the machine’s printer platen (1)
and the area around it, wiping off any
scattered ink with a dry, soft lint-free
cloth.
2
b
In the ADF unit, clean the white bar (1)
and the glass strip (2) with a lint-free
cloth moistened with a non-flammable
glass cleaner.
A
1
2
1
Note
In addition to cleaning the scanner glass
and glass strip with a non-flammable glass
cleaner, run your finger tip over the glass
to see if you can feel anything on it. If you
feel dirt or debris, clean the glass again
concentrating on that area. You may need
to repeat the cleaning process three or
four times. To test, make a copy after each
cleaning attempt.
59
Cleaning the paper pick-up
rollers
a
Pull the paper tray completely out of the
machine.
b
Unplug the machine from the AC power
outlet and open the Jam Clear Cover (1)
at the back of the machine.
Cleaning the print head
A
To maintain good print quality, the machine
will automatically clean the print head when
needed. You can start the cleaning process
manually if there is a print quality problem.
Clean the print head and ink cartridges if you
get a horizontal line in the text or graphics or
blank text on your printed pages. You can
clean Black only, three colors at a time
(Cyan/Yellow/Magenta), or all four colors at
once.
Cleaning the print head consumes ink.
Cleaning too often uses ink unnecessarily.
IMPORTANT
1
c
Clean the Paper Pick-up Rollers (1) with
isopropyl alcohol on a cotton swab.
1
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
a
b
Press Menu.
c
Press a or b to choose Cleaning.
Press OK.
d
Press a or b to choose Black, Color or
All.
Press OK.
The machine cleans the print head.
When cleaning is finished, the machine
will go back to the Ready Screen
automatically.
Press a or b to choose Ink.
Press OK.
Note
d
Close the Jam Clear Cover.
Make sure the cover is closed properly.
e
Put the paper tray firmly back in the
machine.
f
Re-connect the power cord.
60
If you clean the print head at least five
times and the print has not improved, try
installing a new Genuine Brother Brand
replacement ink cartridge for each
problem color. Try cleaning the print head
again up to five more times. If the print has
not improved call Brother Customer
Service. (See Brother numbers on page i
in the Basic User’s Guide.)
A
Routine maintenance
Checking the print quality
If faded or streaked colors and text appear on
your output, some of the nozzles may be
clogged. You can check this by printing the
Print Quality Check Sheet and looking at the
nozzle check pattern.
a
b
i
The LCD asks you if you want to start
cleaning.
Press 1 (Yes).
The machine starts cleaning the print
head.
j
After cleaning is finished, press
Color Start.
The machine starts printing the Print
Quality Check Sheet again. Return to
step f.
k
Press Stop/Exit.
If you repeat this procedure at least five
times and the print quality is still poor,
replace the ink cartridge for the clogged
color.
After replacing the ink cartridge, check
the print quality. If the problem still
exists, repeat the cleaning and test print
procedures at least five times for the
new ink cartridge. If ink is still missing,
call Brother Customer Service. (See
Brother numbers on page i in the Basic
User’s Guide.)
Press Menu.
Press a or b to choose Ink.
Press OK.
c
Press a or b to choose Test Print.
Press OK.
d
Press a or b to choose
Print Quality.
Press OK.
e
Press Color Start.
The machine begins printing the Print
Quality Check Sheet.
f
Check the quality of the four color blocks
on the sheet.
g
The LCD asks you if the print quality is
OK.
Do one of the following:
 If all lines are clear and visible, press
1 (Yes) to finish the Print Quality
check and go to step k.
 If you can see missing short lines as
shown below, press 2 to choose No.
OK
A
IMPORTANT
DO NOT touch the print head. Touching
the print head may cause permanent
damage and may void the print head's
warranty.
Note
Poor
i
h
The LCD asks you if the print quality is
OK for black and three colors.
Press 1 (Yes) or 2 (No).
When a print head
nozzle is clogged
the printed
sample looks like
this.
After the print
head nozzle is
cleaned, the
horizontal lines
are gone.
61
A
Checking the print alignment
A
Checking the ink volume
You may need to adjust the print alignment
after transporting the machine if your printed
text becomes blurred or images become
faded.
Although an ink volume icon appears on the
LCD, you can use the Menu key to see a
large graph showing the ink that is left in each
cartridge.
a
b
Press Menu.
a
b
Press Menu.
c
Press a or b to choose Test Print.
Press OK.
c
d
Press a or b to choose Alignment.
Press OK.
Press a or b to choose Ink Volume.
Press OK.
The LCD shows the ink volume.
d
Press Stop/Exit.
e
Press a or b to choose Ink.
Press OK.
Press Black Start or Color Start.
The machine starts printing the
Alignment Check Sheet.
f
Check the 600 dpi and 1200 dpi test
prints to see if number 5 most closely
matches number 0.
g
Do one of the following:
 If the number 5 samples of both the
600 dpi and 1200 dpi test prints are
the best matches, press 1 (Yes) to
finish the Alignment Check and go to
step j.
 If another test print number is a
better match for either 600 dpi or
1200 dpi, press 2 (No) to choose it.
h
For 600 dpi, press the number of the test
print that most closely matches the
number 0 sample (1-8).
i
For 1200 dpi, press the number of the
test print that most closely matches the
number 0 sample (1-8).
j
Press Stop/Exit.
62
Press a or b to choose Ink.
Press OK.
Note
You can check the ink volume from your
computer. (See Printing for Windows® or
Printing and Faxing for Macintosh in the
Software User’s Guide.)
A
Routine maintenance
Packing and shipping
the machine
IMPORTANT
A
When you transport the machine, use the
packing materials that came with your
machine. If you do not pack the machine
properly, any damage that may occur in
transit may not be covered by your warranty.
• Make sure that the plastic tabs on both
sides of the green protective part (1) have
securely clicked into place (2).
IMPORTANT
It is important to allow the machine to
“park” the print head after a print job.
Listen carefully to the machine before
unplugging it to make sure that all
mechanical noise has stopped. Not
allowing the machine to finish this parking
process may lead to print problems and
possible damage to the print head.
a
b
c
Open the ink cartridge cover.
Press the ink release levers to release
the ink cartridges and then take out the
ink cartridges. (See Replacing the ink
cartridges in appendix A in the Basic
User’s Guide.)
1
2
• If you are not able to find the green
protective part, DO NOT remove the ink
cartridges before shipping. It is essential
that the machine be shipped with either
the green protective part or the ink
cartridges in position. Shipping without
them will cause damage to your machine
and may void your warranty.
A
Install the green protective part and then
close the ink cartridge cover.
63
d
Lift the machine from the front and hook
the tab of the green protective part into
the keyed opening (1) on the bottom of
the paper tray. Then latch the protective
part over the raised portion of the paper
tray (2).
h
Lift the scanner cover ( ) to release the
lock. Gently push the scanner cover
support down ( ) and close the
scanner cover ( ) using both hands.
1
2
3
2
i
1
e
Unplug the machine from the telephone
wall jack and take the telephone line
cord out of the machine.
f
Unplug the machine from the AC power
outlet.
g
Using both hands, use the plastic tabs
on both sides of the machine to lift the
scanner cover until it locks securely into
the open position. Then unplug the
interface cable from the machine, if it is
connected.
64
Wrap the machine in the bag.
Routine maintenance
j
Pack the machine and the printed
materials in the original carton with the
original packing material as shown
below. Do not pack the used ink
cartridges in the carton.
Note
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
A
k
Close the carton and tape it shut.
65
B
Glossary
B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
ADF (automatic document feeder)
The document can be placed in the ADF
and scanned one page at a time
automatically.
Auto Reduction
Reduces the size of incoming faxes.
Automatic Redial
A feature that enables your machine to
redial the last fax number after five
minutes if the fax did not go through
because the line was busy.
Backup Print
Your machine prints a copy of every fax
that is received and stored in memory.
This is a safety feature so you will not lose
messages during a power failure.
Batch Transmission
(Black & white faxes only) As a cost
saving feature, all delayed faxes to the
same fax number can be sent as one
transmission.
Beeper Volume
Volume setting for the beep when you
press a key or make an error.
Brightness
Changing the Brightness makes the whole
image lighter or darker.
Broadcasting
The ability to send the same fax message
to more than one location.
Caller ID
A service purchased from the telephone
company that lets you see the number (or
name) of the party calling you.
66
CNG tones
The special tones (beeps) sent by fax
machines during automatic transmission
to tell the receiving machine that a fax
machine is calling.
Coding method
Method of coding the information
contained in the document. All fax
machines must use a minimum standard
of Modified Huffman (MH). Your machine
is capable of greater compression
methods, Modified Read (MR), Modified
Modified Read (MMR) and JPEG, if the
receiving machine has the same
capability.
Communication error (Comm. Error)
An error during fax sending or receiving,
usually caused by line noise or static.
Compatibility group
The ability of one fax unit to communicate
with another. Compatibility is assured
between ITU-T Groups.
Contrast
Setting to compensate for dark or light
documents, by making faxes or copies of
dark documents lighter and light
documents darker.
Delayed Fax
Sends your fax at a specified time later.
Density
Changing the Density makes the whole
image ligther or darker.
Distinctive Ring
A subscriber service purchased from the
telephone company that gives you
another telephone number on an existing
telephone line. The Brother machine uses
the new number to simulate a dedicated
fax line.
Glossary
Dual Access
Your machine can scan outgoing faxes or
scheduled jobs into memory at the same
time it is sending a fax from memory or
receiving or printing an incoming fax.
Fax/Tel
You can receive faxes and telephone
calls. Do not use this mode if you are
using a telephone answering device
(TAD).
Easy Receive
Enables your machine to respond to CNG
tones if you interrupt a fax call by
answering it.
Fine resolution
Resolution is 203  196 dpi. It is used for
small print and graphs.
ECM (Error Correction Mode)
Detects errors during fax transmission
and resends the pages of the fax that had
an error.
Extension telephone
A telephone using the same line as your
fax but plugged into a separate wall jack.
External telephone
A telephone that is plugged into the
EXT.jack of your machine.
F/T Ring Time
The length of time that the Brother
machine rings (when the Receive Mode
setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Fax Forwarding
Sends a fax received into the memory to
another pre-programmed fax number.
Fax Journal
Lists information about the last 200
incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Fax Receive Code
Press this code (l 5 1) when you answer
a fax call on an extension or external
telephone.
Fax Storage
You can store received faxes in memory.
Fax tones
The signals sent by sending and receiving
fax machines while communicating
information.
Gray Scale
The shades of gray available for copying,
scanning and faxing photographs.
Group number
A combination of Speed Dial numbers that
are stored in a Speed Dial location for
Broadcasting.
Help list
A printout of the complete Menu table that
you can use to program your machine
when you do not have the Basic User's
Guide with you.
Innobella™
Innobella™ is a range of genuine
consumables offered by Brother. For best
quality results Brother recommends
Innobella™ Ink and Paper.
Journal Period
The pre-programmed time period
between automatically printed Fax
Journal Reports. You can print the Fax
Journal on demand without interrupting
the cycle.
B
LCD (Liquid Crystal Display)
The LCD screen on the machine that
shows interactive messages during OnScreen Programming and shows the date
and time when the machine is idle.
Manual fax
You can lift the handset of the external
telephone or you can press Hook to hear
the receiving fax machine answer before
you press Black Start or Color Start to
begin sending.
67
Memory Receive
Receives faxes into the machine's
memory when the machine is out of paper.
Pulse (Canada only)
A form of rotary dialing on a telephone
line.
Menu mode
Programming mode for changing your
machine's settings.
Quick Dial List
A listing of names and numbers stored in
Speed Dial memory, in numerical order.
OCR (optical character recognition)
ScanSoft™ PaperPort™11SE with OCR
or Presto! PageManager software
application converts an image of text to
text you can edit.
Real Time Transmission
When memory is full, you can send faxes
in real time.
Overseas Mode
Makes temporary changes to the fax
tones to accommodate noise and static on
overseas telephone lines.
Paging
This feature enables your machine to call
your pager when a fax is received into its
memory. The machine will also page for
voice messages.
Pause
Allows you to place a 3.5 second delay in
the dialing sequence while you are dialing
using the dial pad or while you are storing
Speed Dial numbers. Press
Redial/Pause as many times as needed
for longer pauses.
PhotoCapture Center®
Allows you to print digital photos from your
digital camera at high resolution for photo
quality printing.
Photo resolution (B&W only)
A resolution setting that uses varying
shades of gray for the best representation
of photographs.
PictBridge
Allows you to print photos directly from
your digital camera at high resolution for
photo quality printing.
Polling
The process of a fax machine calling
another fax machine to retrieve waiting fax
messages.
68
Remaining jobs
You can check which jobs are waiting in
memory and cancel jobs individually.
Remote Access Code
Your own four-digit code (--- ) that allows
you to call and access your machine from
a remote location.
Remote Retrieval Access
The ability to access your machine
remotely from a touch-tone telephone.
Resolution
The number of vertical and horizontal lines
per inch. See: Standard, Fine, Super Fine
and Photo.
Ring Delay
The number of rings before the machine
answers in Fax Only and Fax/Tel
modes.
Ring Volume
Volume setting for the machine's ring.
Scanning
The process of sending an electronic
image of a paper document into your
computer.
Scan to Media
You can scan a black & white or color
document into a memory card or USB
Flash memory drive. Black & white images
can be in TIFF or PDF file format and color
images can be in PDF or JPEG file format.
Search
An electronic, numerical or alphabetical
listing of stored Speed Dial and Group
numbers.
Glossary
Speed Dial
A pre-programmed number for easy
dialing. You must press
(Speed Dial),
the two digit code, and Black Start or
Color Start to start the dialing process.
Standard resolution
203  97 dpi. It is used for regular size text
and quickest transmission.
User Settings
A printed report that shows the current
settings of the machine.
WLAN Report
A printed report that shows the result of
the WLAN Connection.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
392  203 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
B
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
Transmission
The process of sending faxes over the
phone lines from your machine to the
receiving fax machine.
Transmission Verification Report
A listing for the last fax sent, that shows its
date, time and number.
True2Life®
Adjusts the color in the image for better
print quality by improving sharpness,
white balance and color density.
69
C
Index
A
D
Access codes, storing and dialing ............29
Apple Macintosh
See Software User's Guide.
Dialing
access codes and credit card
numbers ............................................... 29
Caller ID history .................................... 28
Groups .................................................. 10
Outgoing Call ........................................ 28
Direct printing
from a non-PictBridge camera .............. 57
from a PictBridge camera ..................... 55
Dual Access ............................................ 10
B
Broadcasting ............................................10
setting up Groups for ............................31
C
Caller ID ...................................................25
Caller ID history ....................................28
Caller ID History report .........................34
Setting up your area code .....................26
Canceling
Fax Forwarding .....................................21
jobs awaiting redial ...............................13
Paging ...................................................21
Cleaning
paper pick-up roller ...............................60
print head ..............................................60
printer platen .........................................59
scanner .................................................59
Connecting
two-line external TAD or telephone .......27
ControlCenter
See Software User's Guide.
Copy
book ......................................................39
density ...................................................38
enlarge/reduce ......................................35
ink save mode .......................................38
page layout (N in 1) ...............................37
quality ....................................................35
return to factory settings .......................41
set new default ......................................41
sort (ADF only) ......................................38
using ADF .............................................38
Watermark ............................................40
using a media card .............................40
using a paper document ....................41
using a template .................................40
using a USB Flash memory drive ......40
70
F
Fax codes
changing ............................................... 20
Remote Access Code ........................... 20
Fax Forwarding
changing remotely .......................... 21, 22
programming a number ........................ 15
Fax Storage ............................................. 16
printing from memory ........................... 17
turning off ............................................. 19
turning on ............................................. 16
Fax, from PC
See Software User's Guide.
Fax, stand-alone
receiving
at end of conversation ....................... 23
Fax Forwarding ................................. 21
into PC .............................................. 17
into the memory ................................ 15
out of paper reception ....................... 15
Paging ............................................... 16
printing from memory ........................ 17
reducing to fit on paper ..................... 23
retrieving from a remote site ........ 21, 22
sending ................................................... 8
at end of conversation ....................... 10
Broadcasting ..................................... 10
canceling from memory ..................... 13
contrast ............................................... 8
delayed batch transmission ............... 13
delayed fax ........................................ 12
from memory (Dual Access) .............. 10
manual .............................................. 10
overseas ............................................12
Real Time Transmission ....................12
Resolution ............................................9
return to factory setting ........................9
set new default .....................................9
G
Groups for Broadcasting ..........................31
I
Ink cartridges
checking ink volume .............................62
J
Jacks
Convert to RJ11 jack triplex adapter .....26
EXT
TAD ....................................................27
L
LCD (Liquid Crystal Display)
Brightness ...............................................4
Dim Timer ...............................................4
Help List ................................................34
M
Macintosh
See Software User's Guide.
Manual
transmission ..........................................10
Memory Storage ........................................1
Mode, entering
Timer .......................................................5
Movie printing ...........................................43
N
Network
Printing
See Network User's Guide.
Scanning
See Software User's Guide.
O
Out of Area (Caller ID) ............................. 25
P
Packing and shipping the machine .......... 63
Paging ..................................................... 16
PaperPort™11SE with OCR
See Software User's Guide. See also Help
in the PaperPort™11SE application.
PhotoCapture Center®
DPOF printing ...................................... 49
from PC
See Software User's Guide.
Photo Effects
Auto Correct ...................................... 45
Enhance Scenery .............................. 46
Enhance Skin-Tone ........................... 46
Monochrome ..................................... 47
Remove Red-Eye .............................. 46
Sepia ................................................. 47
Print settings
Borderless ......................................... 52
Brightness ......................................... 51
Contrast ............................................. 51
Cropping ............................................ 52
Paper type & size .............................. 50
Print Date .......................................... 52
Quality ............................................... 50
Return to factory setting .................... 53
Set new default ................................. 52
Printing
all photos ........................................... 45
index .................................................. 43
photos ............................................... 44
Scan to Media
auto crop ........................................... 53
memory card ..................................... 53
USB Flash memory ........................... 53
Search by Date .................................... 48
Slide-Show ........................................... 48
Trimming .............................................. 49
PictBridge
DPOF Printing ...................................... 56
Power failure ............................................. 1
Presto! PageManager
See Software User's Guide. See also Help
in the Presto! PageManager application.
71
C
Print
checking alignment ...............................62
checking quality ....................................61
fax from memory ...................................17
report .....................................................34
Printing
See Software User's Guide.
Q
Quick Dial
Access codes and credit card
numbers ................................................29
Broadcasting .........................................10
using Groups ......................................10
Group dial
changing ............................................32
setting up Groups for Broadcasting ...31
Speed Dial
setting up from Caller ID history .........30
setting up from outgoing calls ............30
R
Reducing
copies ....................................................35
incoming faxes ......................................23
Remote Retrieval .....................................20
access code ..........................................20
commands ............................................21
getting your faxes ..................................22
Remote Setup
See Software User's Guide.
Reports ....................................................33
Caller ID History Report ........................34
Fax Journal ...........................................34
Journal Period ....................................33
Help List ................................................34
how to print ...........................................34
Network Configuration ..........................34
Quick Dial List .......................................34
Transmission Verification ............... 33, 34
User Settings ........................................34
WLAN Report ........................................34
Resolution
setting for next fax ...................................9
72
S
Scanning
See Software User's Guide.
Shipping the machine .............................. 63
Sleep Mode ............................................... 3
Speed Dial
storing ................................................... 30
T
TAD (telephone answering device),
external .................................................... 27
with two-line jack .................................. 27
Telephone line
roll over lines ........................................ 26
two-line telephone system .................... 26
Troubleshooting
checking ink volume ............................. 62
Two-line telephone system ...................... 26
TX Lock
turning on/off .......................................... 7
V
Volume, setting
beeper .................................................... 2
ring ......................................................... 1
speaker ................................................... 2
W
Windows®
See Software User's Guide.
Wireless Network
See Quick Setup Guide and Network
User's Guide.
Brother International Corporation
100 Somerset Corporate Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web
http://www.brother.com
These machines are made for use in the USA and Canada only. We cannot recommend using
them overseas because it may violate the Telecommunications Regulations of that country and
the power requirements of your multi-function center may not be compatible with the power
available in foreign countries. Using USA or Canada models overseas is at your own risk and
may void your warranty.
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