Brother QL500 Printer User Manual

QL-500
QL-650TD
Introduction
QL-1050/1050N
Appendix
QL-550
Creating Labels (For Windows)
Software User's Guide
Creating Labels (For Macintosh)
B R O THER QL -50 0/550/650TD/1050/1050N
1
Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2
Introduction
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4
About This Manual ......................................................................................................... 4
Manual Structure ........................................................................................................... 4
Symbols Used in this Manual ........................................................................................ 4
Creating Labels (For Macintosh)
Label Creation Overview ................................................................................................... 5
From Label Creation to Printing ..................................................................................... 5
How to Use P-touch Editor ................................................................................................ 7
Starting P-touch Editor .................................................................................................. 7
Creating an Address Label ............................................................................................ 9
Printing a Label ............................................................................................................ 10
Saving a Label ............................................................................................................. 11
Opening a Label File ................................................................................................... 11
Creating Different Types of Labels .............................................................................. 12
Using the P-touch Editor Help ..................................................................................... 13
Creating Labels Efficiently ........................................................................................... 15
Creating Labels with Other Applications ...................................................................... 26
How to Use the P-touch Address Book ........................................................................... 33
Starting the P-touch Address Book ............................................................................. 33
Creating a New Contact .............................................................................................. 35
Importing the Contact Data .......................................................................................... 36
Editing the Contact Data .............................................................................................. 37
Printing the Label ......................................................................................................... 38
How to Use P-touch Transfer Manager & P-touch Library .............................................. 39
Starting up P-touch Transfer Manager ........................................................................ 39
Transferring label templates from the PC to the printer ............................................... 41
Backing up label templates .......................................................................................... 44
Changing printer settings from the PC ........................................................................ 45
Starting up the P-touch Library .................................................................................... 46
Searching labels .......................................................................................................... 47
Creating Labels (For Windows)
Creating Labels (For Windows) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
Overview ......................................................................................................................... 48
Procedure for Creating and Printing Labels ................................................................ 48
Using the P-touch Editor ................................................................................................. 50
Starting the P-touch Editor .......................................................................................... 50
Creating an Address Label .......................................................................................... 53
Printing the Label ......................................................................................................... 54
2
Appendix
Creating Labels (For Macintosh) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
How to use the User's Guide (HTML Manual) ............................................................. 56
Creating Labels (For Windows)
Appendix
Creating Labels (For Macintosh)
Sharing the printer .......................................................................................................... 58
Using this printer as a Shared Printer .......................................................................... 58
Using the PS-9000 Print Server (sold separately) ....................................................... 58
Controlling with the ESC/P Commands .......................................................................... 59
Available Commands ................................................................................................... 59
Serial Cables ............................................................................................................... 59
Printing Directly from Other Applications ........................................................................ 60
Installing the Printer Driver .......................................................................................... 60
Printing from Other Applications .................................................................................. 62
Uninstalling the Software ................................................................................................ 63
For Windows ................................................................................................................ 63
For Macintosh .............................................................................................................. 64
Specifications .................................................................................................................. 66
Product Specifications ................................................................................................. 66
Operating Environment ................................................................................................ 67
Introduction
Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
3
Congratulations on purchasing a Brother QL-series label printer.
The Brother QL-500/QL-550/QL-650TD/QL-1050/QL-1050N label printer (hereafter referred to as "the
printer") enables you to quickly and easily print custom labels created with the label software, P-touch Editor.
With the Brother QL-650TD, you can also create and print labels directly from the label printer which is
connected to a PC.
Introduction
Introduction
About This Manual
Manual Structure
The following manuals are provided to help you use the printer properly and extensively.
Make sure to read them before using the printer.
Setup & Operation Guide (Quick Start Guide)
Read this guide before reading the Software User's Guide (this manual).
The guide includes information you should read before using the printer, such as general precautions for use,
installation and setting up of the main unit, and how to create/print labels using just the printer (Brother QL650TD only).
Also included is information describing how to install the accompanying software to connect the printer to a
PC, and maintenance/troubleshooting of the printer.
Software User's Guide (this manual)
This manual describes how to create labels using the P-touch Editor software that has been installed on a PC
connected to the printer.
• If you use Windows®, this manual can be can be viewed from the P-touch Setup application when it is
run from the CD-ROM.
After installing this manual on your PC, you can also view it from the Start menu.
• If you use a Macintosh®, refer to the PDF files in the [Manuals] folder on the CD-ROM.
Symbols Used in this Manual
Creating Labels (For Macintosh)
In this manual, when the mouse pointer changes to
you can just click to jump to the corresponding
pages.
For the basic functions of Adobe® Reader, refer to the Adobe® Reader Help files.
Creating Labels (For Windows)
This manual is a "PDF manual" contained on the included CD-ROM.
The symbols used throughout this guide are as follows:
This symbol indicates information or directions that should be followed. If ignored, the result may be
injury, damage, or failed operations.
Appendix
This symbol indicates information or directions that can help you better understand and use the printer
more efficiently.
4
About This Manual
Introduction
Creating Labels (For Windows)
Label Creation Overview
This section describes the general procedure for creating labels using the printer.
For detailed step-by-step instructions, refer to the related pages or Help files.
From Label Creation to Printing
Choose the type of label you want to create.
Prepare the appropriate DK Roll for the label you want to create.
The printer comes with sample roll. (Other rolls can be purchased separately.)
Check the appropriate DK Roll for the label
you will create.
ÎSetup & Operation Guide or Quick Start Guide
5
Creating Labels (For Macintosh)
2
Creating Labels (For Windows)
Label images
Install the DK Roll.
ÎSetup & Operation Guide or Quick Start Guide
From Label Creation to Printing
Appendix
1
Create and print the label.
Introduction
Select your preferred method: printing labels directly from the printer, or print from a PC.
Printing directly
Select a template
Create and print a label
using just the printer.
(Brother QL-650TD only)
The QL-1050 can also
transfer templates, but it
cannot select templates
with machine side
operation. So use the
ESC/P command, which
can transfer templates.
Print
ÎSetup & Operation Guide
P-touch Transfer Manager
After creating a template
with your PC, create and
print the label using the
printer.
ÎPage 39
Create and print the label
using a PC.
Create a template
Create and print a label using P-touch Editor.
P-touch Editor
P-touch Editor
Enter the text
ÎPage 39
ÎPage 9
Use an application from another manufacturer.
®
Edit the label
ÎPage 7
®
Microsoft Word/Excel/Outlook Add-In functions
Import the text
Creating Labels (For Macintosh)
Printing using the PC
Creating Labels (For Windows)
Transfer
ÎPage 26
Create and print a label using P-touch Address Book.
P-touch Address Book
Enter the text
Import the text
P-touch Address Book
Edit the label
ÎPage 35
ÎPage 37
ÎPage 36
6
From Label Creation to Printing
Appendix
3
This section explains the procedure for creating various kinds of labels using P-touch Editor.
Starting P-touch Editor
You can also start the P-touch Editor using
the following methods (only if you created
the shortcut during installation):
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launcher bar.
When the P-touch Editor is launched, the [Startup] dialog box appears, allowing you to select whether
you want to create a new label layout or open an existing label.
To specify how the P-touch Editor works when it starts, click [Tool]-[Options] to display the
[Options] dialog box. In the [General] tab, you can choose the setting in the [Operations] list box
in the [Startup Settings]. Normally, select [Display Startup Dialog Box].
Select an option in the [Startup] dialog box and click
.
• When you select [New layout] , [Apply a Layout Style], or [Open
the Last Layout Used], the layout window appears.
• When you select [Use the Auto Format Wizard], the [Auto
Format Wizard] appears. This dialog box allows you to create a
layout by choosing an existing template.
• When you select [Open an Existing Layout], the [Open] dialog
box appears. You can use a previously saved layout. Refer to
Î"Opening a Label File" on page 11.
• When you select [Help-How To], the P-touch Editor Help
appears.
The Help files allow you to learn step by step how to create a
label layout.
• When you select [Check for Updates] with a PC connected to
the Internet, you will be taken to the Brother Solutions Center.
Use this Brother Solutions Center to check for the latest
software downloads and FAQs.
Appendix
2
Creating Labels (For Windows)
Click [Start]-[All Programs (Programs)][Brother P-touch]-[P-touch Editor 4.2].
Creating Labels (For Macintosh)
1
Introduction
How to Use P-touch Editor
7
Starting P-touch Editor
Layout window
Introduction
The layout window consists of the following seven sections:
1
2
3
4
6
7
Creating Labels (For Windows)
5
2 Standard toolbar
A group of frequently used commands (New Layout, Open, Save, Auto Format, etc.) are provided in this
toolbar.
3 Property dock
The property dock contains the Print, Page, Text, Layout, and Database property boxes. Click on the
buttons at the left of the dock to show/hide the corresponding property box.
4 Draw toolbar
Provides tools for selecting an object, entering text, drawing graphics, and so on.
5 Layout work area
The layout work area is used to display and edit objects.
6 Object dock
Using the object dock, you can easily insert and format text, barcodes, frames, tables, figures, etc.
Creating Labels (For Macintosh)
1 Menu
Commands are categorized under each menu (File, Edit, View, and Insert) by function.
7 Label list/Database window
Displays a database or a label list.
Appendix
The [View] menu allows you to show/hide the toolbars, docks, and windows.
8
Starting P-touch Editor
Creating an Address Label
1
In the Page properties box, select
[Standard Address Label] from the [Label
Format] list box.
Introduction
This section describes the process of creating an address label.
• The label format in the layout work area changes
to Standard Address Label.
• The tape length and width settings are
automatically set to the size of a standard
address label.
Creating Labels (For Macintosh)
3
Click (Text) in the Object dock and type
in the name and address.
Adjust the font size.
Select the name and apply the bold ( ) and
scaled-up font size (
) settings using the Text
property box.
Select the address and apply the scaled-down
font size (
) setting.
• When the Text property box is not shown
in the Property dock, click
to display
the box.
• Changes made in the Text property box
will be applied only to the selected text.
Now you are ready to print your label.
For detailed information on how to print, refer to Î"Printing a Label" on next page.
Appendix
2
Creating Labels (For Windows)
If the Page property box is not shown in the
Property dock, click
to display the box.
9
Creating an Address Label
Printing a Label
1
In the Print property box, set the number of copies to
be printed to [1] and click
.
The label is printed.
Introduction
This section explains the procedure for printing a label you have created.
If the Print property box is not shown in the Property
dock, click
to display the box.
In the [Print] dialog box, if [Auto Cut] is
checked in [Options], the printed labels will be
automatically cut. (Not available for QL-500)
Print Options and label cutting
When you click
in the Print property box, the [Print]
dialog box appears.
This dialog box allows you to set the print options and
the number of copies.
You can set the number of labels between
cuts with the Option tab in the Print dialog
box displayed when you click the
Properties button. (QL-1050/1050N only)
Setting
Options
Description
Auto Cut
(QL-550/650TD/
1050/1050N)
When this check box is checked, each label will be automatically cut.
When this check box is not checked, labels won't be automatically cut after
printing. Press the Cut button in the printer to cut.
Cut at end
(QL-650TD/
1050/1050N)
When multiple labels are printed, only cuts after the final label is printed.
Mirror Printing
When this check box is checked, labels will be printed so they can be seen
when looking through a window.
Output directly
For normal use, this check box should be checked.
to Printer Driver
Copies
Number
Used to specify the number of copies to be printed.
10
Printing a Label
Creating Labels (For Macintosh)
Creating Labels (For Windows)
Cut off the printed label using the Cut
button or the Cut lever (Brother QL-500) of
the printer.
Appendix
2
Introduction
By clicking
in the [Print] dialog box, you can select more detailed settings.
For example, you can specify that priority be given to printing quality or printing speed when printing
labels.
When you print labels that require higher quality, such as barcode labels, select [Give priority to print
quality].
Saving a Label
You can save a label you have created in a file for later use. This section explains the procedure for saving a
label you have created.
1
Click [File]-[Save As].
2
Select the folder where you want to save
the file, enter the [File name], and then
click
.
The file is saved in the folder you have specified.
You can enter up to 255 characters for the
[File name], the following characters are
not allowed:
/\><*?"|:
Opening a Label File
To use a label you have saved, open the label file. This section describes the procedure for opening
the label file.
1
Click [File]-[Open].
The [Open] dialog box appears.
Select the folder containing the file you
want to open, select the file, and click the
.
In the layout window, the label layout from the
selected file is displayed.
Appendix
2
Creating Labels (For Macintosh)
If the same file already exists, changes are saved to the existing file.
Creating Labels (For Windows)
The [Save As] dialog box appears.
11
Saving a Label
Process
1:
Making an address label with
P-touch Editor
• Printing
• Saving a layout
2:
Changing the text properties
of an address label
• Changing the font size and style
• Adjusting text, images and other
objects
3:
Making an address label by
using an Add-in
Using add-ins
• Microsoft® Word
• Microsoft® Excel
• Microsoft® Outlook®
4:
Making a label by using the
label list
• Saving to the label list
• Using label list to create a new
layout
5:
Using layout styles to create
labels
• Choosing/Changing the default
layout style
• Editing and saving a layout style
6:
Making a label by using a
database
• Using / Connecting an
Microsoft® Excel file
7:
Making a banner or sign with
continuous length tape
• Specifying the label length or
using auto setting
• Inserting clip art illustrations
8:
Making sequential labels
using the Numbering
function
• Specifying the field to increment
(numbering field)
• Printing
9:
Using P-touch Editor to
make a label that contains a
bar code
• Selecting a protocol
10: Making address labels with
continuous length tape
• Using tape as vertical direction
11: Making a label by using the
Auto Format feature
• Using the Auto Format function
12: Making a label by using the
P-touch Library
• Using the P-touch Library
12
Creating Different Types of Labels
Creating Labels (For Windows)
Sample Label
Creating Labels (For Macintosh)
Help Section
Appendix
The following are examples of the labels that can be created using various functions of the P-touch Editor.
Refer to the Creating Labels section in the P-touch Editor Help for further details.
Introduction
Creating Different Types of Labels
The P-touch Editor Help offers detailed information on available features and explains on how to use the Ptouch Editor.
Opening the Help files
1
Introduction
Using the P-touch Editor Help
Starting P-touch Editor
Refer to Î"Starting P-touch Editor" on page 7.
The layout window appears.
Click [Help]-[P-touch Editor Help].
Or, press the [F1] key on the keyboard.
Creating Labels (For Windows)
The [P-touch Editor4 Help] window appears.
P-touch Editor Help window
1
2
4
3
Creating Labels (For Macintosh)
2
1 Toolbar
A group of icons that allows quick and easy access to the Help.
2 Tabs
Using four different ways ([Contents], [Index], [Search], and [Favorites]), you can search the information in
the P-touch Editor Help.
Appendix
3 Menu
Displays the information for the tab you chose.
4 Topic Area
Displays the description for the item you chose.
13
Using the P-touch Editor Help
The information given in P-touch Editor Help can be printed. Use your normal printer to print the P-touch
Editor Help information.
1
In the [Contents] tab, select any topic you want to print.
2
Click
Introduction
Printing a Help description
on the Toolbar.
The [Print Topics] dialog box appears.
3
Select the range of topics to be printed,
and click
.
Specify the [Printer] item and click
.
The Help information is printed.
Creating Labels (For Macintosh)
Select a normal printer that supports general paper sizes, such as Letter.
Appendix
4
Creating Labels (For Windows)
The [Print] dialog box appears.
14
Using the P-touch Editor Help
To create labels efficiently, you can utilize the Label List and Database functions of P-touch Editor. Since
labels can be automatically created from a database or label log, you can create many labels quickly and
easily if you specify the label layout beforehand.
The label list function allows you to create a data log by directly entering text into the label list window of the
P-touch Editor. The log can also be edited (added, deleted, or modified). The list is saved together with the
labels to allow you to use it again.
Introduction
Creating Labels Efficiently
• The label list can be exported only in the CSV format.
• Supported database file formats are: mdb (Microsoft® Access ), xls (Microsoft® Excel), csv, and txt.
• To create labels using the Add-In function of the P-touch Editor in any other application, refer to
Î"Creating Labels with Other Applications" on page 26.
Using the Label List
Using the following example, this section describes the procedure for creating address labels by directly
entering text into the label list.
First, create a new layout by referring to Î"Creating an Address Label" on page 9 and choose the label size.
Opening the Label List
Click [File]-[Database]-[Label List].
Creating Labels (For Macintosh)
The Label List/Database window appears.
Appendix
1
Creating Labels (For Windows)
The database function is used to import information from an existing database created by another application.
For detailed information on the database function, refer to Î"Using external database files" on page 23.
15
Creating Labels Efficiently
Switching the Label List view
„Record View
This view displays the list information.
1
2
Introduction
There are two ways to display the Label List/Database window: Record View and Form View. To change the
view, right-click in the Label List/Database window, and select either Record View or Form View.
4
1 Record selector
Clicking the record selector allows you to select a record.
The selected record is highlighted. The active record is indicated by a
Creating Labels (For Windows)
3
mark.
2 Field selector
Displays the field names.
3 Cell
Displays the field information for each field in a record.
4 Record check mark
Records with a mark can be printed.
• The font used in the record view can be changed by choosing a different setting in the [Database] tab
in the [Options] dialog box.
Click [Tool]-[Options] in the menu to open the [Options] dialog box. (If [Tool] is not displayed, click on
the layout work area once.)
• The height of a record can be adjusted by dragging the record divider line in the record selector column.
Similarly, the width of a field can be adjusted by dragging the field divider line in the field selector row.
„Form View
Displays the data for the current record in a form.
1
Creating Labels (For Macintosh)
Once fields are linked to a label layout, the corresponding data from the database automatically appears in
the label when a record is selected.
To change what you see on the label, select another record.
1 Field name
Displays the field names.
2 Field data
Displays the field information for the record selected in the record selector.
16
Creating Labels Efficiently
Appendix
2
Entering data
1
Introduction
In the following example, type an address and a name in the Body field.
Right-click in the Label List/Database
window, and click [Create New Record].
You can also display the menu by rightclicking on the record selector.
2
Double-click in the [Body] field to place the cursor in the field, and type in the address
and name.
Creating Labels (For Windows)
A new record is added to the list.
3
4
Repeat Step 1 to enter the data for all the fields you need.
To add another new record, right-click in the Label List/Database window and click
[Create New Record].
Creating Labels (For Macintosh)
• To enter a new line in a cell, hold down the [Ctrl] key and press the [Enter] key.
• The field name cannot be modified.
5
Enter data, such as the name and address, for the new record.
6
To add more records, repeat Steps 4 and 5 above.
17
Creating Labels Efficiently
Appendix
A new record is added to the list.
Layout Styles
„What is a Layout Style?
• The Layout Style function lets you use a variety of saved label layouts easily.
• You can also save new layouts you have created, and later recall them quickly and easily.
„When is it useful to use a Layout Style?
Introduction
The Layout Style function allows you to create labels using label list information in a simple way.
• You can easily create labels by simply selecting a layout style and typing text in the P-touch Editor Layout
window.
• With the Merge Fields function, you can quickly create and print labels by dropping a dragged data from the
Label List or a database.
A default layout style can be specified for each type of DK Roll.
Default layout styles have been preset. You may make changes to the default styles by following the
procedure below:
1
2
Choose the DK Roll for the layout style you want to change, and
insert it in the printer.
Creating Labels (For Windows)
„Changing the Layout Style for each DK Roll
Click [Format] -[Apply Layout Style].
Creating Labels (For Macintosh)
If [Format] is not displayed, click on the
layout work area once.
The [Apply Layout Style] dialog box appears.
• The layout style that is currently the
default is surrounded with a frame.
• If your desired layout style is not listed,
create a new layout style.
• Refer to the following section "Using a
Layout Style to create labels".
For the inserted DK Roll, click the layout
style you want to use, and click
.
Now the default layout style for the DK Roll
installed in the printer has been set.
Appendix
3
18
Creating Labels Efficiently
1
With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
If [Format] is not displayed, click on the layout work area once.
Introduction
„Using a Layout Style to create labels
The [Apply Layout Style] dialog box appears.
Select a layout suitable for the label you
want to create, and click
.
Every DK Roll has its own default layout.
The layout style for that DK Roll is
automatically saved as the default setting.
Creating Labels (For Macintosh)
Return to the Layout window to check the labels.
Appendix
3
Creating Labels (For Windows)
2
19
Creating Labels Efficiently
„Creating and registering a new Layout Style
Click [File]-[New].
The [New] dialog box appears.
4
.
Create a text object and adjust its position
or format.
Right-click on the created text object and
select [Properties] from the menu
displayed.
The [Text Properties] dialog box appears.
The [Text Properties] dialog box also
appears when you double-click the created
text object.
5
6
Creating Labels (For Windows)
3
Click [New Layout], and click
Click the [Expanded] tab and check the
[Change Data in Layout Style Template]
check box.
Select [Label List] in [Target], select a field
(such as [Title]) map from the label list,
and click
.
Repeat Steps 4 and 5 for every text object you have created.
20
Creating Labels Efficiently
Creating Labels (For Macintosh)
2
Appendix
1
Introduction
When there is no layout style appropriate for the label you want to create, you can create a new layout style.
You can then save it as a new layout style for later use.
7
Click [File]-[Save As].
From the [Save As] type pull down, select
[Layout Style Template].
Enter the [File name] and click
.
The layout style you have created is now saved.
At this point, the new style has not yet been
applied to the label list information.
You need to apply the created layout style.
10 With the Label List/Database window displayed, click [Format]-[Apply Layout Style].
When [Format] is not displayed, click on the layout work area once now saved.
The [Apply Layout Style] dialog box appears.
Creating Labels (For Windows)
9
Move to the folder in which you want to
save the label layout.
Creating Labels (For Macintosh)
8
Introduction
The [Save As] dialog box appears.
11 Select the layout style you have created,
and click
.
Appendix
The label list information and layout are now
updated.
21
Creating Labels Efficiently
Printing labels from the Label List
Click
in the Print properties.
Introduction
1
The [Print] dialog box appears.
2
Choose the Print Options.
In [Print Range], specify the records to be printed.
Print Range setting
4
Details
All Records
Prints all records in the database or Label List.
Current Record
Prints the record currently displayed.
Marked Records
Prints the records marked in the database or Label List.
Record Range
Prints the records designated by the range specified in the From and To
boxes.
Click
.
The labels are printed.
Appendix
• When you select any record in the database or label list and click
on the standard toolbar, the
selected record can be printed instantly.
• Selecting records while holding down the [Ctrl] key allows you to select multiple non-contiguous
records.
Creating Labels (For Macintosh)
3
Creating Labels (For Windows)
Refer to Î"Print Options and label cutting" on
page 10.
22
Creating Labels Efficiently
This section describes the procedure for creating barcode labels with a database.
The following example uses a Microsoft® Excel file as a database.
The supported database file formats are: mdb (Microsoft® Access ®), xls (Microsoft® Excel), csv, and txt.
1
Introduction
Using external database files
Prepare a database file.
2
Creating Labels (For Windows)
The following example uses a file (.xls) created
with Microsoft® Excel, as shown right.
Start the P-touch Editor and specify the
label size.
In this example, specify [1-1/7"x3-1/2"] for the
Tape Width box in the Page properties.
3
Click [File]-[Database]-[Connect].
Select the Microsoft® Excel file you have
prepared and click
.
The [Select Database Editing Mode] dialog box
appears.
If the file you use has multiple sheets, the
[Table Selection] dialog box appears.
Select the sheet you want to use.
Appendix
4
Creating Labels (For Macintosh)
The [Open Database] dialog box appears.
23
Creating Labels Efficiently
The Database window appears.
• Connect as read-only.
Used to print the original data.
The data cannot be edited.
• Create a copy that can be edited.
Allows you to update the database. The original database will not be changed.
• Connect to original file and allow editing.
Allows you to update the original database. Cell types may be changed, and special settings such as
macros may disappear.
6
Click [Part Name] (one of the field names
in the Database window) to select it, and
drag and drop it anywhere in the layout
work area.
The pop-up menu appears.
7
Click [Text].
Introduction
Specify how the file will be opened, and
click
.
Creating Labels (For Windows)
5
The database content appears in the layout work
area as text-based data.
9
Repeat Steps 6 and 7 to display the [Model Name] data similarly.
Click [Part Code] (one of the field names in
the Database window) to select it, and
drag and drop it anywhere in the layout
work area.
The pop-up menu appears.
Appendix
8
Creating Labels (For Macintosh)
Change the font, style and format of the text
as needed.
24
Creating Labels Efficiently
10 Select [Bar Code].
Introduction
The database content is merged into the layout
work area as bar code data.
Change the format and settings of the bar
code as needed.
11 Click
in the Print properties.
12 In [Print Range], select [All Records] and
click
.
Appendix
13 All the labels are printed, using the database information.
Creating Labels (For Macintosh)
If you want to print just the label shown in
the layout work area, click
in the
Print properties.
Creating Labels (For Windows)
The [Print] dialog box appears.
25
Creating Labels Efficiently
• The Add-In function supports the following applications:
Microsoft® Word 97/2000/2002/2003, Microsoft® Excel 97/2000/2002/2003, and Microsoft® Outlook®
2000/2002/2003
• After the Add-In function is installed into
Microsoft® Word, Excel, or Outlook®, the
[Security Warning] dialog box may appear when
starting these applications, depending on the
application's security settings. If this dialog box
appears, check the [Always trust macros from this
source] checkbox, and click on [Enable Macros].
For details on security settings, refer to the Help
files for the application.
Add-In settings
To register or cancel the Add-In function, after the software installation, use the Add-In settings.
Click [Start]-[All Programs(Programs)][Brother P-touch]-[P-touch Tools][P-touch Editor 4.2 Add-Ins Utility].
The [Brother P-touch Add-In Settings] dialog box
appears.
Click on the checkboxes for the
applications in which the Add-In function is
to be used, and turn off the checkboxes for
the others.
[Apply] is used to specify what action is taken
when the
(Add-In button) is pressed in each
application.
• Add-In Preview : Displays the Add-In
Preview.
• P-touch Editor
: Starts P-touch Editor,
enabling edit operations.
• Print Immediately : Prints the label.
Before running this program, close the
Word, Excel and Outlook® programs.
Appendix
2
Creating Labels (For Macintosh)
1
Creating Labels (For Windows)
When installing the software, if you select the Add-In function, a P-touch tool will be automatically installed
onto the Microsoft® Word, Excel, and Outlook® tool bar. (If Microsoft® Word, Excel, Outlook® are already
installed on your PC.)
In each application, by selecting the text you want to print and clicking on the P-touch icon, you can create
and print labels quickly and easily.
Introduction
Creating Labels with Other Applications
26
Creating Labels with Other Applications
Microsoft Word
With the Add-In function, you can directly copy the text selected in Microsoft® Word to a label layout.
1
Introduction
Creating labels using Microsoft Word
Open a Microsoft® Word document and
select the text you want to print.
2
On the Microsoft® Word standard toolbar, click
.
Creating Labels (For Macintosh)
The Add-In Preview window appears.
In the Add-In Preview window, the imported text is displayed in the preset layout style.
Toolbar in the Add-In Preview window
Icon
Button name
Function
Print button
Prints labels.
Print Settings button
Allows you to display the [Print] and [Printer Setup] dialog
boxes using the menu displayed with a click on this button.
Check Media button
Checks the size of the DK Roll.
Paper Settings button
Used to select the paper.
Select Layout button
The [Apply Layout Style] dialog box appears. Allows you
to choose a different layout style.
27
Creating Labels with Other Applications
Appendix
2
Creating Labels (For Windows)
1
Function
Zoom controls
Used to zoom in or zoom out on the label layout, or to
select the magnification using the pull-down list.
Edit button
Used to edit the currently displayed label with the P-touch
Editor.
Help button
Opens the P-touch Editor Help files.
Exit button
Exits the Add-In Preview window.
Record buttons
When multiple records are selected, displays the first
record (
), previous record (
), next record (
), or
last record (
).
The figures between the buttons show the "current record
number/total number of records".
Record in Label check
box
When this check box is turned on, the selected text is
added to a label list.
• For details on how to automatically add the selected text to a label list, refer to "How to add the
Microsoft® Word text to a label list" described below.
• If Microsoft® Outlook® is running and Microsoft® Word is selected as the standard editor, you
won't be able to use the Add-In function in Microsoft® Word. Exit Microsoft ® Outlook® and restart
Microsoft® Word.
3
Click
Introduction
Button name
Creating Labels (For Windows)
Icon
.
If you want to edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
How to add the Microsoft Word text to a label list
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created in the label list and the selected text is added to
each field shown below:
Selected text
Added field
Date field
The first line
Title field
All lines including the first line
Body field
Detected ZIP/Postal code
Code field
Appendix
Date of creation
Creating Labels (For Macintosh)
The labels are printed.
28
Creating Labels with Other Applications
Microsoft Excel
With the Add-In function, you can directly copy text selected in Microsoft® Excel to a label layout.
2
Open a Microsoft® Excel worksheet and
select the cells that contain the text you
want to include on the label.
On the Microsoft® Excel standard toolbar, click
.
The [Brother P-touch Import Setup] dialog box appears.
In [Label Layout], make adjustments to
the line feed in the cells and click
.
Creating Labels (For Macintosh)
[Label Layout] enables you to change the
way a label will be done its layout. When
you select any listed item in the [Fields] box
and click
, a new field is added to
the [Label Layout] box.
You can enter spaces, line feeds, commas,
and characters for each cell and print them
on a label.
You can also preview the layout in the
[Label Preview] box.
The Add-In Preview window appears.
Appendix
3
Creating Labels (For Windows)
1
Introduction
Creating labels using Microsoft Excel
29
Creating Labels with Other Applications
4
Click
Introduction
• For details on how to automatically add the selected text to a label list, refer to "How to add the
Microsoft® Excel text to a label list" described below.
• For details on the Toolbar of the Add-In Preview window, refer to Î"Toolbar in the Add-In
Preview window" on page 27.
• If you want to include the data into the Code field of the label list, select [Text Imported Into the
"Code" Field of the Label List] in the [Brother P-touch Import Setup] dialog box.
• When multiple records are selected in Excel, use the
buttons to show the other lines.
.
The labels are printed.
How to add the Microsoft Excel text to a label list
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created and the selected text is added to each field as
shown below:
Selected text
Added field
Date field
The first line in the text that is specified in the Label
Layout
Title field
All lines including the first line in text specified in the
Label Layout
Body field
Content of cell specified in [Text Imported Into the
"code" Field of the Label List]
Code field
Appendix
Creating Labels (For Macintosh)
Date of creation
Creating Labels (For Windows)
To edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
30
Creating Labels with Other Applications
With the Add-In function, you can directly copy the text selected in Microsoft® Outlook® to a label layout.
Items you can import are: Contacts, Calendar items, Deleted Items, Drafts, Inbox, Journal, Notes (text in the
Notes dialog box is not available), Outbox, Sent Items and Tasks windows.
Creating labels using the Contacts data in Microsoft Outlook
1
Open the Microsoft® Outlook® Contacts
and select the Contact information you
want to include.
Creating Labels (For Windows)
In Microsoft® Outlook®, you can include not
only the Contact data but also the text in a
message, as you can do in Microsoft®
Word.
2
Introduction
Microsoft Outlook
On the Microsoft® Outlook® standard toolbar, click
.
Creating Labels (For Macintosh)
The Add-In Preview window appears.
In the Add-In Preview window, the selected text is displayed in the preset layout style.
3
Click
.
The labels are printed.
To edit or customize the text or label layout, click
.
This operation opens the P-touch Editor layout window, which allows you to edit labels.
31
Creating Labels with Other Applications
Appendix
• For details on how to automatically add the selected text to the label list, refer to "How to add
the Microsoft® Outlook® text to a label list" described below.
• For details on the Toolbar of the Add-In Preview window, refer to Î"Toolbar in the Add-In
Preview window" on page 27.
Name of Contact item
Added field
Date of creation
Date field
Contacts Full Name
Title field
Contacts Full Name and Contacts Address when the
[This is the mailing address] check box is on
Body field
Contacts Company and Job Title when the contact's
address is "Business"
Body field
Contacts ZIP/Postal code
Code field
„When importing other than Contact information:
Selected text
Added field
Date of creation
Date field
The first line
Title field
All lines including the first line
Body field
Appendix
It is not possible to start several P-touch Editors by using P-touch Add-In function.
Creating Labels (For Windows)
„When importing data from the Contacts window:
Creating Labels (For Macintosh)
If you want to register the text in the label list, check the [Record In Label List] check box in the Add-In
Preview window. New records are automatically created in the label list and the selected text is added to
each field as shown below:
Introduction
How to add the Microsoft Outlook text to a label list
32
Creating Labels with Other Applications
This section describes the procedure for creating labels from contacts efficiently using the P-touch Address
Book.
Starting the P-touch Address Book
You can also start the P-touch Address
Book using the following methods: (Only if
you created the shortcut during installation)
• Double-click the shortcut icon on the
desktop.
• Click the shortcut icon on the Quick
Launcher bar.
When the P-touch Address Book is launched, the [Startup] dialog box appears, letting you make
settings to create new contacts, import CSV format data or Outlook® contacts, and so on.
In the [Startup] dialog box, specify how
the P-touch Address Book works and
click
.
The layout window appears.
• When [Create a New Contact] is selected, the
layout window appears.
• When [Import Contacts from a CSV File] or
[Import Contacts from Outlook] is selected, you
can import contacts in other formats. Refer to
Î"Importing the Contact Data" on page 36.
• Click
to open the P-touch Address
Book Help files.
The P-touch Address Book Help offers detailed information on available features and explains how to
use the P-touch Address Book.
Appendix
2
Creating Labels (For Windows)
Click [Start]-[All Programs(Programs)][Brother P-touch]-[P-touch Address Book
1.0] .
Creating Labels (For Macintosh)
1
Introduction
How to Use the P-touch Address Book
33
Starting the P-touch Address Book
Layout window
Introduction
The layout window consists of the following eight sections:
1
2
3
4
6
7
8
Creating Labels (For Windows)
5
2 Standard toolbar
A group of frequently used commands (such as New Contact, Edit Contact, Find, Print, etc.) are provided
in this toolbar.
3 Text toolbar
Used to adjust text attributes such as font size and alignment.
4 Layout style selection view
Displays layout styles stored in the folder you selected.
5 Layout work area
This area is used to display or edit a layout that uses the layout style selected in the layout style selection
view.
Creating Labels (For Macintosh)
1 Menu bar
Commands are categorized under each menu (File, Edit, View, and Insert) by function.
6 Contact list combo box
Displays the contact list that is currently specified. You can choose from [Personal], [Business], [Other1],
[Other2], and [Other3].
8 Record View
The Contacts data are displayed in each field. The data can be also edited (added, deleted, or modified).
34
Starting the P-touch Address Book
Appendix
7 Index tab
You can search within the field selected in Record View. Click [Tool]-[Sort] to open the [Sort] dialog box,
and specify the field to be searched using [Key1].
Creating a New Contact
1
2
Click [File]-[New Contact]. Or, click
The [New Contact] dialog box appears.
Introduction
This section explains how to create a new contact.
.
Enter data for each item.
Creating Labels (For Windows)
1
2
1 New Contact form toolbar
The following commands are categorized in the menu:
Function
Previous
Displays the previous contact.
Next
Displays the next contact.
New Contact
Displays the New Contact form window for a new contact.
Delete Contact
Deletes the contact that is currently selected.
Image
Allows you to insert an image for a contact.
The following file types are supported:
• Bitmap (*.bmp, *.dib)
• JPEG file (*.jpg, *.jpeg)
• TIFF file (uncompressed)(*.tif )
• GIF file (*.gif )
• Icon (*.ico)
• Windows Meta File(*.wmf, *.emf)(*Image adjustment is not
allowed.)
• PNG file (*.png)
Save and Close
Saves the contact and closes the [New Contact] dialog box.
2 Contact form
Used to enter each item such as name, address, phone number, company information, and E-mail
for the new contact.
3
Click
.
35
Creating a New Contact
Creating Labels (For Macintosh)
Button name
Appendix
Icon
The CSV format files and Outlook® Contacts data can be imported and used as P-touch Address Book
contacts.
Importing the contact data in CSV format
1
Introduction
Importing the Contact Data
Click [File]-[Import]-[CSV File].
The [Open] dialog box appears.
Creating Labels (For Windows)
Select a file to be imported and click
.
The [Stop Signal Replacement] dialog box
appears.
3
Select [Original File Conversion Stop
signal] and click
.
When the [Make Field Name the First] is
checked, the first line shows the field
names.
The [Fields to Import] dialog box appears.
Assign [CSV/Outlook Fields] to [Address
Book Fields] and click
.
Every CSV file field is imported, even if the
same field is not included in the Address
Book contact.
The Contact data are displayed in Record View.
Appendix
4
Creating Labels (For Macintosh)
2
36
Importing the Contact Data
Importing the Outlook contact data
Click [File]-[Import]-[Outlook Contacts].
Introduction
1
The [Fields to Import] dialog box appears.
2
Assign [CSV/Outlook Fields] to [Address
Book Fields] and click
.
Creating Labels (For Windows)
Every Outlook® Contacts field is imported,
even if the same field is not included in the
Address Book contact.
The Contact data are displayed in Record View.
Editing the Contact Data
This section explains how to edit the contact data.
1
Click [File]-[Edit Contact]. Or, click
.
2
Creating Labels (For Macintosh)
The [Edit Contact] dialog box appears.
Edit the data in each item.
3
Click
Appendix
For details on the Toolbar of the New
Contact form, refer to Î"Creating a New
Contact" on page 35.
.
37
Editing the Contact Data
Printing the Label
Click
.
The labels are printed.
Cut off the printed label using the Cut
button or the Cut lever (Brother QL-500) of
the printer.
Creating Labels (For Windows)
In the [Print] dialog box, if [Auto Cut] is
checked in [Options], the printed labels will
be automatically cut (Not available for QL500).
Print Options and label cutting
Clicking [File]-[Print] will open the [Print] dialog box.
This dialog box allows you to set the print options and
the number of copies.
You can set the number of labels between
cuts with the Option tab in the Print dialog
box displayed when you click the
Properties button (QL-1050/1050N only).
Settings
Options
Copies
Details
Auto Cut
(QL-550/650TD/
1050/1050N)
When this check box is checked, labels will be automatically cut.
When this check box is not checked, labels won't be automatically cut after
printing.
Press the Cut button in the printer to cut them, as needed.
Cut at end
(QL-650TD/
1050/1050N)
When multiple labels are printed, only cuts after the final label is printed.
Mirror Printing
When this check box is checked, labels will be flipped horizontally and
printed.
Output Directly
Printer Driver
Check this check box for normal use.
Number
Used to specify the number of copies to be printed.
All Records
Prints all contacts in shown in the Record View.
Current Contact Prints the contact that is currently displayed.
Print Range
Marked
Contacts
Prints the contacts marked in the Record View.
Check the check box at the left end of the field to mark the contact.
Contact Range
Prints the contacts designated by the range specified in the From and To
boxes.
38
Printing the Label
Creating Labels (For Macintosh)
2
Appendix
1
Introduction
This section explains how to print a created label.
The P-touch Transfer Manager is basically for the QL-650TD.The QL-1050 can also transfer templates, but it
cannot select templates with machine side operation. So use the ESC/P command, which can transfer templates.
Introduction
How to Use P-touch Transfer Manager &
P-touch Library
P-touch Library: This application allows you to manage P-touch label templates and other data on the PC. You can print a
label from the P-touch Library using the printer.
P-touch Transfer Manager: This application can transfer label template data and other data managed with the P-touch
Library to the printer main unit and can make backups of data transferred to the printer main unit.
1
Click the [Start] button, then select [All programs (Programs)]-[Brother P-touch]-[Ptouch Tools]-[P-touch Transfer Manager 2.0].
P-touch Transfer Manager starts up.
Layout window
1
2
3
Creating Labels (For Windows)
Starting up P-touch Transfer Manager
5
6
1 Menu
Commands are categorized into each menu (File, Edit, View, Tool, and Help) by function.
2 Tool bar
There are icons for frequently used commands. Click on one to execute its command.
Creating Labels (For Macintosh)
4
3 Selecting the printer model (Only for P-touch Transfer Manager)
Select the printer model to send data to. When you select a printer, only the data that can be sent to the
selected printer is displayed in the list view.
5 List view
The data in the selected folder is displayed.
6 Preview
The label templates selected in the list view are displayed as a preview.
39
Starting up P-touch Transfer Manager
Appendix
4 Folder view
Displays a list of folders. When you select any folder, the data in the folder selected is displayed in the list
view on the right.
Explanations of the Icons
Function
Transfer
(Only for P-touch
Transfer Manager)
Transfers the label templates and other data on your PC
to the printer.
Backup
(Only for P-touch
Transfer Manager)
Backups the data you have transferred to the Brother Ptouch printer using the P-touch Transfer Manager.
Open
Edits the selected data.
Print
(Only for P-touch
Library)
Prints the selected label template with the printer.
Printer Settings
(Only for P-touch
Transfer Manager)
Makes the settings related to the printer.
Search
Searches the data managed with the P-touch Library.
Display Style
Changes the file display format.
Introduction
Button name
Creating Labels (For Windows)
Icon
2
3
4
5
6
7
8
1 P-touch Library
Manages P-touch label templates, Bitmap format images,
and CSV data etc.
2 All Contents
Displays the data managed with the P-touch Library. You can
also make new folders for organizing the data.
3 Filter
Displays all the data currently managed with the P-touch
Library in a type-by-type list.
4 Recycle Bin
Data deleted from the P-touch Library is moved here.
5 Search Results
The search results are displayed.
6 Transfer Manager
Transfers PC data to the printer. This is only displayed when
P-touch Transfer Manager is started.
7 Configurations
Data transferred to the PC is saved here. You can make new
folders for organizing the data.
8 Backups
Saves data backed up from the printer.
40
Starting up P-touch Transfer Manager
Appendix
1
Creating Labels (For Macintosh)
Folder view
2
Right click the [Configurations folder],
then select [New] and create a new folder.
Here, as an example, we create the folder
"Transfer".
3
Drag the transfer data to the folder you
just made.
Drag the transfer data from All contents or from
Layouts or some other folder under Filter.
When transferring multiple sets of data, move all
the transfer data to the folder you made.
The data that can be transferred depends on
your printer model. For details, refer to your
printer's manual.
4
Key Assign numbers are automatically
assigned to transfer data within the folder
you made in previous step.
To change a number, right click the data name in
the list view, then select key assign number.
• Key Assign is necessary for transfer of data other
than message texts.
• If you change the Key Assign number used for
data already transferred to the printer main unit, it
is overwritten. You can check the Key Assign
number used for data already transferred to
printer by backing up the data as explained in
"Backing up label templates" (Page 44).
• You can click the data name for transfer data and
change to a new name. Depending on your printer
model, there may be restrictions on the number of
characters that can be used in a data name.
41
Transferring label templates from the PC to the printer
Creating Labels (For Windows)
Before transferring data, check that the PC and
the printer are correctly connected with a USB
cable and that the printer power is On.
Creating Labels (For Macintosh)
Select the printer to transfer data to.
Appendix
1
Introduction
Transferring label templates from the PC to the printer
5
Select the data or folder you want to
transfer,then click
.
Click [Yes].
Creating Labels (For Windows)
The data in the folder selected with the folder
view is transferred to the printer.
Creating Labels (For Macintosh)
If you have selected specific data in the list
view, only that selected data is transferred
to the printer.
Appendix
6
Introduction
The transfer confirmation message is displayed.
42
Transferring label templates from the PC to the printer
1
Select the QL-650TD Configurations folder or any folder under it.
2
Right click, then select [New Message].
4
Select the number for the message to
create or edit.
Input the display text and print text, then
click [Save As].
A screen is displayed for specifying where to
save the message file in the PC. Change storage
location or revise the message file name as
necessary.
A maximum of 10 messages can be stored in the
message file. Only 1 message file can be sent to
1 unit of QL-650TD, so to correct a message,
double-click on the existing message file, open the
[Message] dialog box and make the correction.
5
Creating Labels (For Macintosh)
3
Creating Labels (For Windows)
The message file [Edit] dialog box is displayed.
Introduction
Creating and transferring a new message (QL-650TD only)
Select the message text or its folder you
want to transfer, then click
.
The transfer confirmation message is displayed.
6
Appendix
Before transferring a message, check that the PC
and the printer are correctly connected with a
USB cable and that the printer power is On.
Click [Yes].
The message data is transferred to the printer.
43
Transferring label templates from the PC to the printer
Backing up label templates
• Backed up data can not be edited on the PC.
• For some printer model specifications, it may not be possible to retransfer backed-up data to a
printer of a different model than the one the data was originally backed up from.
1
Introduction
This transfers label templates and other data in the printer to the PC.
Connect the PC and the printer by cable and switch on the printer power.
The printer model name is displayed in the folder view.
If you select a printer model name in folder view, the current data transferred to computer is displayed.
Select the printer to back up from, then
click
.
3
Creating Labels (For Windows)
The backup confirmation message is displayed.
Click [Yes].
New folder with a name containing the date is
created under printer folder, and all the printer's
data is transferred to that new folder.
Deleting all the printer data
1
Connect the PC and the printer by cable and switch On the printer power.
The printer model name is displayed in the folder view.
2
Right click the printer, then select [All
Delete].
Creating Labels (For Macintosh)
2
3
Appendix
The confirmation message is displayed.
Click [Yes].
All data in the printer is erased.
44
Backing up label templates
1
Connect the PC and the printer by cable and switch on the printer power.
The printer model name is displayed in the folder view.
2
Select the printer, then click
Introduction
Changing printer settings from the PC
.
Change settings as necessary.
The items that can be set depend on the printer model.
Settings
Details
Preset Template
Sets whether or not to display templates preset in the printer.
Cut Option
Sets options for cutting labels.
Current Date/Current Time
Transfers the PC's date and time or any date and time you want to the
printer to set its date and time. You can also select the date and time
format.
Menu Key Lock
Locks the menu keys.
Language
Sets the language displayed on the LCD display.
Unit
Selects the unit (inch/mm) used for display on the LCD display.
LCD Contrast
Sets the contrast of the LCD display.
Click [Set].
The setting is reflected on the printer.
When you click [Get], the current printer settings are read in and displayed in the dialog box.
Appendix
4
Creating Labels (For Macintosh)
3
Creating Labels (For Windows)
The [Printer Settings] dialog box is displayed.
45
Changing printer settings from the PC
Starting up the P-touch Library
You can not transfer data or back up data from the printer by using the P-touch Library. To transfer
or back up data, select the View menu [Mode]-[P-touch Transfer Manager] to switch to the P-touch
Transfer Manager.
1
Introduction
You can start up the P-touch Library and edit and print labels.
Click the [Start] button, then select [All programs (Programs)]-[Brother P-touch]-[Ptouch Tools]-[P-touch Library 2.0].
Opening and editing data
1
Select the data you want to edit, then click
.
The application associated with the data is
opened and you can edit the data.
The application that starts up depends on
the data. For example, for a P-touch
template, P-touch Editor starts up.
Select the label templates you want to
print, then click
.
The label is printed by the connected printer.
Appendix
1
Creating Labels (For Macintosh)
Printing labels
Creating Labels (For Windows)
The P-touch Library starts up.
46
Starting up the P-touch Library
Searching labels
Click
.
The [Search] dialog box is displayed.
2
Check the items to be used as search conditions and set the search items.
The search items that can be set are as follows.
Settings
Details
File Name
Inputs the data name to search for.
Type
Selects the data type to search for.
Location
Sets the folder where the data to search through is stored.
Size
Sets the data size to search for.
Date
Sets the date and time of on which the data to search for was last modified.
Click [Begin Search].
The search is started and the search results are
displayed.
• The search results can be checked in the Search Results folder view.
• You can register the data in the P-touch Library by dragging and dropping to All contents folder
or its list view. To have label templates created with P-touch Editor automatically registered in
the P-touch Library, use the following method.
1. From the P-touch Editor menu, select [Tool]-[Option].
2. In the [Option] dialog box [General] tab, click [Registration Settings].
3. Select which timing to register label templates created with P-touch Editor, then click [OK].
Appendix
3
Creating Labels (For Macintosh)
Multiple Parameters
This sets the method for combining multiple search items. If you select AND, files
are searched for that satisfy all the conditions. If you select OR, files are searched
for that satisfy any one of the conditions.
Creating Labels (For Windows)
1
Introduction
You can search label templates registered in the P-touch Library.
47
Searching labels
Introduction
Creating Labels (For Macintosh)
Overview
This section describes the general procedure for creating labels using the printer.
Refer to the sections indicated for details related to each operation, or to the "User’s Guide (HTML Manual)".
Refer to "How to use the User's Guide (HTML Manual)" on page 56 for how to use the "User’s Guide (HTML
Manual)".
Choose the label you want to create.
Label Samples
Select the appropriate DK Roll for the label you are creating.
A sample DK Roll is supplied with this printer. (Other types of rolls are sold separately.)
Select the appropriate DK Roll for the label you are creating. Insert the DK Roll.
ÎSetup & Operation Guide or Quick Start Guide
ÎSetup & Operation Guide or Quick Start Guide
Appendix
2
Creating Labels (For Macintosh)
1
Creating Labels (For Windows)
Procedure for Creating and Printing Labels
48
Procedure for Creating and Printing Labels
P-touch Editor
Entering text
P-touch Editor
ÎPage 53
Creating labels
ÎPage 53
Creating Labels (For Macintosh)
The template downloading feature, Add-In feature and P-touch Address Book are only available
for Windows®.
Creating Labels (For Windows)
Choose a method for creating and printing the label: using only the printer, or creating the text using an
application on the computer.
Introduction
Create and print the label.
Appendix
3
49
Procedure for Creating and Printing Labels
This section describes to create a wide range of labels using the P-touch Editor.
This section gives an overview of the P-touch Editor. Refer to the "User’s Guide (HTML Manual)" for
details.
Introduction
Using the P-touch Editor
Starting the P-touch Editor
1
Double-click the [Applications] folder of the drive, where the P-touch Editor is installed.
2
Double-click the [P-touch Editor 3.2] folder.
3
Double-click
.
If the Alias has been created, double-click the Alias.
Appendix
Creating Labels (For Macintosh)
The Layout Window is displayed.
Creating Labels (For Windows)
The [Applications] window is displayed.
50
Starting the P-touch Editor
Layout Window
Introduction
The layout window has the following six features.
1
4
3
5
6
Creating Labels (For Windows)
2
1 Draw Toolbar
Provides tools for selecting objects, entering text and drawing graphics.
4 Layout Window
Displays the objects inserted for editing.
5 Object Dock
The object dock is used to quickly insert and arrange text, bar codes, frames, tables and graphics.
Icon
Name
Function
Bar code
Sets bar codes.
Clip Art
Brings up a wide range of illustrations.
Arrange Text
Changes the shape of the text.
Make Picture
Makes an illustration by arranging pictures.
Image
Brings up saved illustrations and photographs.
Date/Time/Calender
Displays the date and time as a character, or displays
calendar.
Merge Database Field
Creates a database field.
51
Starting the P-touch Editor
Appendix
3 Database Toolbar
Provides tools for database features.
Creating Labels (For Macintosh)
2 Print Toolbar
Provides print preview display, print setting, auto formatting and enlarging/reducing display features.
Function
Sets the size and the orientation
of the label.
Font Properties
Sets font, size and text style.
Layout Properties
Sets an arrangement of
character strings and figures.
Text Properties
Sets alignment and line spacing.
Appendix
Page Properties
Introduction
Name
Creating Labels (For Windows)
Property
Creating Labels (For Macintosh)
6 Property Dock
Page property, font property, layout property, text property are available.
Click the buttons on the property dock to display and close the property box.
52
Starting the P-touch Editor
Creating an Address Label
1
Click on
Introduction
This section describes the process of creating an address label on Mac OS® X 10.3.9 as an example.
in the Property dock.
The page properties box is displayed.
2
Select "Standard Address Label".
3
4
Creating Labels (For Windows)
• The label format in the layout window changes to
Standard Address Label.
• The length and width of the tape are set
according to the size of the Standard Address
Label.
Click on in the Draw toolbar and enter
the name and address.
Click on
in the property dock.
Adjust the font size.
Choose the name and change the bold setting
( ) and font size in the Text properties box.
The settings changed in the text properties
box are applied only to the selected text.
The label should now be ready for printing.
Refer to Î"Printing the Label" on next page for
how to print the labels.
Appendix
5
Creating Labels (For Macintosh)
The font properties box is displayed.
53
Creating an Address Label
Printing the Label
1
Click on
Introduction
This section describes the printing process for a created label.
in the print bar.
A dialog for print settings is displayed.
2
Select "1" for Copies in the print properties box and then click
.
3
Cut off the printed label using the CUT
button or the CUT lever (Brother QL-500).
Creating Labels (For Macintosh)
If there is a printing error, an error sign
appears on the printer icon in the dock.
Click the printer icon and click the utility
button in the printer status monitor to
display the error information.
Creating Labels (For Windows)
The label is printed.
Printing Options
A wide variety of options may be selected in the print dialog box.
A dialog for each setting is displayed after [Copies and Printing Page] is clicked and the item to be changed is
selected.
„Copies & Pages
Appendix
Copies: Selects the number of copies to be printed.
54
Printing the Label
Introduction
„Roll Setting
Details
Length
Specifies the length of the tape.
Margin
Specifies the left and right margins of the tape.
Auto Tape cut (other than the
QL-500)
Cut at every xx labels
(QL-1050/1050N)
When checked, the printed labels are automatically cut after printing.
You can also set the number of labels between cuts.
When unchecked, the printed labels are not automatically cut after printing.
Cut the label by pressing the CUT button.
Cut at end (QL-650TD/1050/
1050N)
When multiple labels are printed, only cuts after the final label is printed.
Mirror Printing
Prints a mirror image of the label. Use this option to create labels that can
be applied to the inner surface of glass, etc. Use clear tape when creating
such labels.
Use this option to give priority to printing speed.
Give priority to
print quality
Use this option to give priority to print quality.
Creating Labels (For Macintosh)
Quality
Give Priority to
print speed
Creating Labels (For Windows)
Settings
„Halftone/Color
Specifies halftone, brightness and contrast.
„P-touch Editor
Appendix
Numbering: Specifies the increment when numbering
the labels (serial numbers).
55
Printing the Label
„Summary
The CD-ROM supplied with this printer contains the User's Guide (HTML Manual), which describes how to
use the P-touch Editor.
The User’s Guide (HTML Manual) may be viewed from the CD-ROM or by installing the contents of the CDROM onto your Macintosh®.
The displayed window will differ depending on the OS.
Installing the User's Guide (HTML Manual)
1
Double-click the [Mac OS X] folder in the [QL-series] folder on the CD-ROM.
2
Double-click the [User’s Guide] folder.
3
Double-click the icon
.
If the [MAIN.HTM] icon is double-clicked at this point, the file on the CD-ROM may be viewed.
The installation window is displayed.
4
Creating Labels (For Macintosh)
How to use the User's Guide (HTML Manual)
Creating Labels (For Windows)
Introduction
Displays the list of print settings.
Follow the instructions displayed on the screen and install the folder.
The "User’s Guide (HTML Manual)" is installed.
1
Double-click the [main.htm] icon in the [User’s Guide] folder of the [P-touchEditor 3.2]
installed on the drive.
The browser is launched and the "Main Window" of the "User’s Guide (HTML Manual)" is displayed.
56
How to use the User's Guide (HTML Manual)
Appendix
Opening the User's Guide (HTML Manual)
User’s Guide (HTML Manual) Window
Introduction
„Main Window
2
1 Main Menu
Operation methods are classified by function. When clicked, the description window is displayed. When
[Index] is clicked, a list of keywords is displayed and a search can be made using a keyword.
2 Contents
The contents of each menu are classified by item. When clicked, a description window is displayed.
Creating Labels (For Windows)
1
3
4
5
Creating Labels (For Macintosh)
„Main Window
3 Menu
The operation methods are classified by function. When clicked, a description window is displayed.
5 Description Window
The operation methods for the selected items are displayed.
57
How to use the User's Guide (HTML Manual)
Appendix
4 Detailed Item
The items for each menu are displayed.
Introduction
Appendix
Sharing the printer
Using this printer as a Shared Printer
The Brother QL-Series can be shared by multiple personal computers on a network.
To share the Brother QL-Series, connect the Brother QL-Series to a computer and set it to be a shared device.
Brother QL-Series
Network cable
USB cable
The settings for sharing a printer vary according to the operating system running on the personal computer,
and the network environment.
Creating Labels (For Windows)
Network hub
The Brother QL-Series can also be used as a network printer by connecting it to the PS-9000 print server
(sold separately) designed exclusively for label printers.
Providing secure and reliable management of your P-touch network, the PS-9000 is your solution to connecting
multiple users to a single P-touch electronic labeling system. The PS-9000 is a USB print server solution for Ptouch systems in a 10BASE-T/100BASE-TX network environment.
Network hub
PS-9000
Brother QL-Series
Creating Labels (For Macintosh)
Using the PS-9000 Print Server (sold separately)
For PS-9000 setup details, refer to the instruction manual for the PS-9000 print server.
The PS-9000 comes packed with the QL-1050N.
58
Using this printer as a Shared Printer
Appendix
Network cable
USB cable
Brother QL-650TD/
1050/1050N Only
Descriptions in this section apply only to the functions provided by the
Brother QL-650TD/1050/1050N.
Fonts and several bar codes are embedded within this printer. You can send commands to print embedded
characters and bar codes.
Introduction
Controlling with the ESC/P Commands
Available Commands
The pin assignments for the serial cables (RS-232C cables) which can be used with this printer are shown in
the table below. You can purchase the cables at an electronics store. Do not use cables exceeding 3 meters
in length.
Brother QL-650TD/1050 side
(D-sub female, lock screw #4-40 inch screw)
Signal
Name
Pin
Number
DCD
PC side
(D-Sub9P female)
Pin
Number
Signal
Name
1
1
DCD
RXD
2
2
RXD
TXD
3
3
TXD
DTR
4
4
DTR
GND
5
5
GND
DSR
6
6
DSR
RTS
7
7
RTS
CTS
8
8
CTS
RI
9
9
RI
Pin Assignments
Appendix
• It is not possible to connect RS-232C cable and USB cable to the printer at the same time and use it.
Connect only one cable which is used to communicate with the printer.
• The RS-232C serial connector part of this equipment is not Limited Power Source.
Creating Labels (For Macintosh)
Serial Cables
Creating Labels (For Windows)
Commands available are P-touch proprietary commands based on ESC/P.
For details, refer to the "Command Reference" included in the CD-ROM.
([CD Drive]:\Doc\Technical)
59
Available Commands
You can use this printer to print directly from most Windows® application, by installing the printer driver.
Because the paper size for this printer is different from other regular printers, you may not be able to print
even after installing the driver and application software, unless the application software allows the proper
label size to be set
Introduction
Printing Directly from Other Applications
Installing the Printer Driver
1
From [Control Panel], open [Printers and Faxes (Printers)].
Select "Brother QL-500/550/650TD/1050/
1050N", and click [File]-[Printing
Preferences].
The [Printer Properties] dialog box appears.
Select each item and click
.
• [Paper] Tab
This tab is used to set the Format and Width.
Creating Labels (For Macintosh)
3
You can change the Label Format or create a
new Label Format from the Label format
definitions dialog box which appears by clicking
.
Set the format name ("Name") and size
("Width", "Length", and "Feed"), and click
.
60
Installing the Printer Driver
Appendix
2
Creating Labels (For Windows)
For details, refer to Windows® Help.
Creating Labels (For Windows)
Introduction
• [Graphics] Tab
You can set "Halftones", "Brightness", and
"Contrast" in this tab.
• [Option] Tab
You can set "Auto cut" with number of labels
between cuts, "Mirror Printing", "Cut at end",
and "Unit" in this tab.
The cutting options will vary according to the
model.
Creating Labels (For Macintosh)
Close the [Printers and Faxes (Printers)] window.
Appendix
4
61
Installing the Printer Driver
Printing from Other Applications
1
Introduction
We will use Microsoft® Word as an example.
Click [File]-[Print].
The [Print] dialog box appears.
2
Select "Brother QL-500/550/650TD/1050/
1050N".
3
Click
4
Click [File]-[Print Settings].
Creating Labels (For Windows)
You can change the settings of the Printer Driver
from the [Printer Properties] dialog box which
appears by clicking
.
, and close the [Print] dialog box.
5
Click the [Paper] tab, and select the paper
size that you want to print.
You can also select the Label Format that you
have added in ÎPage 60.
Set page margins in the [Margins] tab as well.
6
Click
7
Click [File]-[Print].
.
Appendix
The size of the Microsoft® Word window is adjusted to the paper size that you have just selected. Edit
the document as needed.
The [Print] dialog box appears.
8
Creating Labels (For Macintosh)
The [Page Setup] dialog box appears.
Click
.
The specified labels are printed.
62
Printing from Other Applications
This section describes how to uninstall the software and printer driver from the personal computer.
For Windows
Introduction
Uninstalling the Software
Uninstalling the P-touch Editor
1
Click [Start]-[Settings]-[Control Panel]-[Add or Remove Programs].
The [Add or Remove Programs] dialog appears.
Creating Labels (For Windows)
Select "Brother P-touch Editor 4.2", and
click
.
The [Confirm Uninstall] dialog box appears.
3
Click
.
Creating Labels (For Macintosh)
The uninstall operation starts. After the software
and printer driver are removed from your
computer, the [Maintenance Complete] dialog
box appears.
4
Click
5
Close the [Add or Remove Programs] dialog.
.
P-touch Editor has been uninstalled.
The P-touch Address Book, and Software User's Guide (PDF Manual) can also be uninstalled by
following this procedure.
63
For Windows
Appendix
2
1
Turn off the Brother QL-500/550/650TD/1050/1050N.
2
From [Control Panel], open the [Printers and Faxes (Printers)] window.
Introduction
Uninstalling the Printer Driver
For details, refer to Windows® Help.
4
Select "Brother QL-500/550/650TD/1050/
1050N", and click [File]-[Delete].
Close the [Printers and Faxes (Printers)] window.
The printer driver has been uninstalled.
Creating Labels (For Windows)
3
Uninstalling the P-touch Editor
On the drive where the P-touch Editor is installed, double-click the [Applications]
folder-[P-touch Editor 3.2] folder-[Uninstall P-touch] folder-[UninstallPtEditor.command].
[Terminal] window appears, and then uninstall
operation starts.
Administrator rights is required for uninstall
operation.
In case [Terminal] window doesn't appear by
double-clicking the [ UninstallPtEditor.command],
right click (or control key + click) the
[UninstallPtEditor.command], context menu
appears. Open with the [terminal] window from
context menu.
Appendix
1
Creating Labels (For Macintosh)
For Macintosh
64
For Macintosh
2
Click
3
Delete [Applications]-[P-touch Editor 3.2] folder.
Before delete the [P-touch Editor 3.2] folder, please check if any necessary file is saved in it.
P-touch Editor has been uninstalled.
Uninstalling the Printer Driver
1
2
Turn off the Brother QL-500/550/650TD/1050/1050N.
Creating Labels (For Windows)
Introduction
.
Double-click the drive where Mac OS® X is installed, and double-click [Applications][Utility (Utilities)]-[Printer Setup Utility (Print Center)].
4
Select "Brother QL-500/550/650TD/1050/
1050N", and click
(Delete).
Close the [Printer List] dialog box.
The printer driver has been uninstalled.
Appendix
3
Creating Labels (For Macintosh)
The [Printer List] dialog box appears.
65
For Macintosh
Product Specifications
Items
Display
Specifications
Brother QL-500/550
Brother QL-650TD
LED lamp (green)
LCD (16 digits × 2 rows
(5 × 7 dot/character))
LED lamp (green)
Brother QL-1050
Introduction
Specifications
LED lamp (green, red,
orange)
Printing method Direct thermal printing via thermal head
Max. 3.5 inch (90 mm)/
sec, Max. 56 labels/min.
(address label)
Max. 4.3 inch (110 mm)/
sec, Max. 69 labels/min.
(address label)
300 dpi/720 dot
300 dpi/1296 dot
Maximum
Printing Width
2.3 inch (59 mm)
3.9 inch (98.6 mm)
Minimum
printing length
1 inch (25.4 mm)
Buttons
ON/OFF button ( )
FEED button, CUT
button
ON/OFF button ( )
PRINT button, MENU
FEED button
button
CUT button (Brother QLCANCEL button, OK
550 only)
button
UP button ( ), DOWN
button( )
Interface
USB port
USB, Serial (RS-232C)
Power source
120V AC 60Hz 0.8A
120V AC 60Hz 1.7A
120V AC 60Hz 1.8A
Dimensions
5.7 (W) × 7.6 (D) × 5.9
(H) inch
146 (W) × 196 (D) × 152
(H) mm
5.7 (W) × 7.6 (D) × 5.9
(H) inch
146 (W) × 196 (D) × 152
(H) mm
6.6 (W) × 8.6 (D) × 5.8
(H) inch
170 (W) × 220 (D) ×
147.5 (H) mm
Weight
Approx. 2.8 lb (1.3 kg)
(Without DK Rolls)
Approx. 2.8 lb (1.3 kg)
(Without DK Rolls)
Approx. 3.7 lb (1.7 kg)
(Without DK Rolls)
Cutter
Automatic cutter (Brother
QL-550)
Automatic cutter
Manual cutter (Brother
QL-500)
Durable automatic cutter
Network
Option (PS-9000)
PS-9000 Bundle (Brother
QL-1050N)
Appendix
ON/OFF button ( )
FEED button
CUT button
Creating Labels (For Windows)
Printing Print head
Max. 3.5 inch (90 mm)/
sec, Max. 50 labels/min.
(address label)
Creating Labels (For Macintosh)
Printing speed
66
Product Specifications
Operating Environment
Memory
Monitor
Brother QL-650TD
2000 Professional/XP
Macintosh®
Mac OS 10.1-10.4.7(PowerPC); OS 10.4.4-10.4.7(Intel)*2
Windows®
USB port (USB Spec. 1.1
or 2.0 protocol)
USB port (USB Spec. 1.1 or 2.0 protocol)
Serial (RS-232C) *3
Macintosh®
USB port (USB Spec. 1.1
or 2.0 protocol)
USB port (USB Spec. 1.1 or 2.0 protocol)
Windows®
Over 70 MB of available space *4
Macintosh®
Over 100 MB of available space *4
Windows®
Macintosh®
Windows® 2000 Professional/XP: More than 128 MB
Windows®
SVGA, high color or higher graphics card
Macintosh®
More than 256 colors
More than 64 MB
Other
CD-ROM drive
Operating Temperature
50°F to 95°F (10°C to 35°C)
Operating Humidity
20% to 80% (without condensation)
Creating Labels (For Macintosh)
The PC should meet Microsoft®’s recommendations for the OS installed.
PS-9000 does not support Mac. So QL-1050N is not used in Mac environment.
The RS-232C interface is required when printing with ESC/P commands.
Required available space when installing the software with all of the options.
Appendix
*1
*2
*3
*4
Brother QL-1050
*1
Windows®
Interface
Hard
Drive
Brother QL-500/550
Windows®
Introduction
OS
Specifications
Creating Labels (For Windows)
Items
67
Operating Environment