User`s guide | Brother QL-series Label Maker User Manual

English
QUICK START GUIDE
Printed in China
LB7065001
Introduction
Thank you for purchasing the QL-500/550.
Your new QL-500/550 is a label printer that connects to your personal computer, enabling you to quickly and easily print professional custom labels that
you have created on your personal computer using the label editing software provided.
This guide briefly describes the steps to start using your QL-500/550.
Refer to the User's Guide for more detailed information. The User's Guide can be found in the Manuals folder of the CD-ROM included with the QL-500/550.
www.brother.com
[Getting Started]
2
Connecting to the Power Supply
3
Installing the DK Roll
Safety Precautions
• Do not expose the QL-500/550 to direct sunlight.
• Do not place or store the QL-500/550 near heaters or other hot appliances, in any location exposed to extremely high or low temperatures, high humidity or
dusty locations. Doing so could cause the machine to malfunction.
• Do not place any heavy objects containing water on top of the QL-500/550. If water or any foreign object enters the QL-500/550, immediately disconnect the
machine from the power and contact your Brother dealer.
• Do not insert any objects into or block the label output slot, or USB port.
• Use only the authorized power source for the QL-500/550.
• Do not disassemble the QL-500/550 or let it come into contact with water to avoid possible fire or electric shock. Do not remove the power cord from nor insert it
into the electrical outlet with wet hands. Doing so could cause an electrical shock.
• If the QL-500/550 will not be used for an extended period, remove the power cord from the electrical outlet.
• Always hold the plug when removing the power cord from or inserting it into the outlet. Do not pull on the cord when removing it from the electrical socket.
The wire in the cord may become damaged.
• You should position the QL-500/550 near an easily accessible, standard electrical socket.
• Do not connect the QL-500/550 to your personal computer until directed to do so when installing the printer driver.
• To prevent injury from a broken cutter blade and unit, follow these points: Close the top cover when
operating the cutter unit.
Do not apply excessive pressure to the cutter unit.
When the cutter blade has difficulty cutting the label, replace the existing cutter unit with a new one.
Paper guide surface
If the cutter blade should break off, unplug the power cord from the electrical outlet and remove the
cutter unit carefully with tweezers so you do not touch the blade.
• If a paper jam should occur due to a build up of adhesive on the paper guide surface, unplug the
power cord from the electrical outlet and wipe away the adhesive buildup on the paper guide surface
with a cloth dipped in ethanol or isopropyl (rubbing) alcohol. It is recommended that you clean the
paper guide when replacing the cutter unit.
• The average number of cuts is 5,000 or more depending on the operating environment. Difficulty
cutting, the inability to cut straight, or frequent paper jams may indicate that the cutter life is near the
end. Replace the cutter if these conditions occur.
• The last label on the DK roll is not attached to the core.
As a consequence, the last label may not be cut correctly, however this does not indicate a problem with the QL-500/550 printer.
Should there be a problem with the last label, remove any existing labels, insert another DK Roll and re-print.
Each roll contains a few more labels than stated.
1
Connect the AC power cord to the QL-500/550 and then plug the power supply cord
into a standard electrical outlet.
• Check that the electrical outlet is 220 ~ 240 V before inserting the plug.
• Remove the power supply cord from the electrical outlet after you have finished using the QL-500/550.
• Do not pull the cord when removing it from the electrical outlet. The wire in the cord may become damaged.
1
Lower the label lever and then close
the DK Roll compartment cover.
· Make sure that the
spool arms are
inserted firmly in the
spool guides on the
left and right.
· Insert the spool with
the DK Roll located
on the right hand
side of the QL500/550.
Front
DK Roll compartment cover
QL-500
4
2
Check that the package contains the following before using your QL-500/550. If any item is missing or
damaged, please contact your Brother dealer.
AC Power cord
When unable to thread the end of the DK Roll
into the slot, thread it as far as possible, then
lower the label lever and close
the cover. Press the ON/OFF
button to turn the QL-500/550 on,
and then press the FEED
button to set the roll.
Place the spool into the
spool guides in the DK
Roll compartment.
Unpacking Your QL-500/550
USB cable
3
Lift the label lever and then thread
the end of the DK Roll into the
slot immediately before the cutter.
Press the ON/OFF button to turn the
QL-500/550 off. Hold the DK Roll
compartment cover at the sides near
the front of the QL-500/550 and firmly
lift up to open the cover.
CUT button
(QL-550 only)
FEED button
LED lamp
QL-550
CUT lever
(QL-500 only)
ON/OFF button
• Quick Start Guide
• DK Label & Tape Guide
• Warranty Card
Back
CD-ROM
Starter roll
AC Power cord
The QL-500/550 includes one starter
roll of DK Die-cut Standard Address
Labels (100 labels),
and one starter roll of DK Continuous
Durable Paper Tape 2-3/7" (25 feet).
USB port
Paper guide
5
4
Do not connect the QL-500/550 to your
personal computer until directed to do so
when installing the printer driver.
Cleaning Sheet
Installing the Paper Guide
Your QL-500/550 comes with a paper guide that collects strips of printed
labels that have not been cut off from the machine.
Attach the paper guide to the front of the QL-500/550 as shown in the
figure.
Remove the paper guide when printing more than 10 labels continuously and cutting
each label automatically (QL-550 only).
Installing the Software
The installation procedure differs depending on the operating system running on your personal computer. Refer to the
installation procedure for the appropriate operating system to install the software.
When using Microsoft® Windows® 2000 Professional/XP (Home/Professional)
1
2
Start up the PC and put the CD-ROM into the CD-ROM
drive.
The QL-series Installer starts up and the P-touch Setup screen
is displayed.
• It may take a short time to display the screen.
• If it does not start up automatically, double click the “Setup.exe”
icon on the CD-ROM.
Click “Standard
Installation”.
The preparation for
installing the software
starts and the License
Agreement screen is
displayed.
7
8
4
5
6
Read the license agreement carefully. If you agree with the
terms and conditions of the license agreement, click [Yes]
to continue the installation.
The Customer Information screen is displayed.
Enter your user name
and company name,
then click [Next].
The Choose the
Destination Location
screen is displayed.
Click [Next].
The Add shortcut screen is displayed.
To instaIl to a different folder click [Browse] and select another
folder.
Check the locations
where you want the
installer to add the
program shortcuts and
click [Next].
The Start Copying Files
screen is displayed.
2
The Add-In settings screen is displayed.
Check the box for each
Microsoft® Office®
application that you
want to install the Addin for, then click [Next].
3
Make sure that you
have closed all
Microsoft® Office®
applications.
For details on Add-In
setting, See the
“Software User's Guide
(PDF Manual)”.
Each button selects the
following operations.
3
1
If you are happy with you settings, click [Next].
• It may take some time to display this screen.
• If it is not set correctly, click [Back] and set it again.
1
2
3
4
1 Standard Installation
P-touch Editor 4.2, P-touch Address Book 1.0, Printer Driver,
and User's Guide are all installed.
2 Custom Installation
P-touch Editor 4.2, P-touch Address Book 1.0, Printer Driver,
and User's Guide can be installed individually.
3 Show User's Guide
The Software User's Guide PDF manual can be viewed without
actually installing the QL-500/550 software.
4 Install Acrobat Reader
“Adobe® Acrobat® Reader®” can be installed so that you can
view the Software User's Guide (PDF Manual).
Adobe® Acrobat® Reader® 5.1 will be installed. If you have a
later version already installed you do not have to install it.
When using Mac OS® X
9
10
11
12
13
The Driver Setup (Brother P-touch) screen is displayed.
Start up your Mac® and put the CD-ROM into the CD-ROM drive.
The QL-Series screen is displayed.
If it does not start up automatically, double click the QL-Series (CD-ROM)
icon.
Click the [Mac OS X] folder and double click [P-touch Editor 3.2
Installer].
P-touch Editor 3.2 Installer starts up and the Introduction
screen is displayed.
Check the content and click [Next].
The Important Information screen is displayed.
4
Check the content and click [Next].
5
Click [Next].
You can choose which
programs are installed.
Uncheck any programs that
you do not want to install.
Click [OK] on the Driver Setup (Brother P-touch) screen
to start the installation.
The Choose Alias Folder
screen is displayed.
Click [Next].
The installation of the driver is completed, the User Registration
screen is displayed.
6
Select if you want to register your printer and then [Next].
• If you select “Yes, display the page”, you will be directed to
the online user registration page. After user registration,
continue with the installation (registration is recommended).
• If you select “No, do not display the page”, the installation will
continue.
Click [Finish].
The software installation is
now complete. Connect
the printer to complete the
driver installation.
When the installation is
complete, you may be
prompted to reboot the
PC. To restart the PC,
select “Restart” and click
[Finish].
Power cord slot
Power cord
USB port
USB cable
Starting up the installed software.
• When starting P-touch Editor, click [Start] - [All Programs
(Programs)] - [Brother Ptouch] - [P-touch Editor 4.2].
• When starting P-touch Address Book, click [Start] - [All
Programs (Programs)] - [Brother P-touch] - [P-touch Address
Book 1.0].
8
9
10
11
See the reverse side for an example of creating a label.
13
14
15
Double click [QL-Series Driver.pkg] in [Mac OS X] folder.
The Driver Installer starts up and the Driver Setup
screen is displayed.
16
Check the content and click [Continue].
The License agreement screen is displayed.
When continuing the installation, click [Agree].
The Select a Destination screen is displayed.
When the installation is completed and the message “The
software was successfully installed” is displayed, click [Restart].
Your Mac® will restart.
The installation of the printer driver is now complete.
After rebooting, connect the USB
cable and power cord to the printer.
Power cord slot
Power cord
USB port
USB cable
Connect the USB cable to the USB port of the Mac®.
Press the ON/OFF button ( ) of the printer to turn on the power.
If you are using a USB hub and your Mac® has problems recognizing the
printer, try connecting the printer directly to your Mac®.
Double click the drive where Mac OS® X is installed, and click in
order [Applications]-[Utilities]-[Printer Setup Utility (Print Center)].
The Printer List screen is displayed.
When the Printer List screen is displayed, click [Add].
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19
Click [Continue].
The Important Information screen is displayed.
Click [Continue].
The Software License Agreement screen is displayed.
Click [Install].
The screen in which the name and password of the administrator is
now displayed.
Input the “Name” and the “Password” of the administrator and
click [OK].
The screen to check the installation is displayed.
When continuing the installation, click [Continue Installation].
The installation starts.
Remove the caution label before
connecting the USB cable.
17
Click [Install].
The installation starts.
When the installation is complete, click [Done].
The software installation is now complete.
Next, install the printer driver.
Select the destination you
want to install, and click
[Continue].
The Easy Install screen is
displayed.
Select the drive where the
Mac OS® X is installed.
Select the location where you want to create the alias, and click
[Next].
The Pre-Installation
Summary screen is
displayed.
7
12
20
21
Click [Add] (Add Printer).
Click [USB], “QL-500” or
“QL-550”, and [Add].
The screen returns to Printer
List screen.
Check that “QL-500” or “QL-550” is added, and close the Printer
List screen.
You can start using your Brother QL-500/550.
Double click the drive where P-touch Editor is installed, click in
order [Applications] - [P-touch Editor 3.2] and double click
P-touch Editor 3.2 icon. P-touch Editor will start.
See the reverse side for an example of creating a label.
English
QUICK START GUIDE
Printed in China
LB7065001
www.brother.com
[Creating Labels]
Label Creation Outline
This section describes the general procedure for creating labels using your QL-500/550.
1
2
Choose the type of label you want to create.
Shown above are a few of the type of labels you can create with the
QL-500/550.
3•
Select the DK Roll.
Edit the label data.
Enter text in P-touch Editor.
• Copy text from Microsoft® Office®.
Enter text directly using P-touch Editor, or copy text from a Microsoft® Office® application.
Use P-touch Editor's variety of editing functions to format and decorate your label.
Select an appropriate DK Roll for the label you have in mind, and insert the DK Roll in the QL-500/550.
Separate DK Roll purchase may be necessary.
4
Print the label.
Print the label from the QL-500/550.
Creating an Address Label using P-touch Editor
Learn the basic workflow of P-touch Editor while creating a general label.
1
Start P-touch Editor and create a new label layout.
2
Click [Start] - [All Programs (or Programs)] - [Brother Ptouch] - [P-touch Editor 4.2]. Select "New Layout" in the
dialog box displayed, and then click
.
Select the label size.
3
Click
on the Page Property box.
If the required Property box is not displayed in the
Property dock, click the corresponding button at the
left of the dock to open it.
Enter the text.
4
Click
in the Object dock to create a text box, and then
enter the text.
You can use the Text Property box to select options for
formatting the text.
Add a frame to the label.
5
Click
in the Object dock.
The Frame Properties dialog box appears. Select a frame
and then click
.
Print the label.
Completed label
Click
in the Print Property box.
If the required Property box is not displayed in
the Property dock, click the corresponding button
at the left of the dock to open it.
Peel the printed label from the backing and
apply the label.
Creating an Address Label using Microsoft Word Add-In
Copy text from Microsoft Word and create an address label.
1
2
Copy text.
Verify the copied data.
3
Format the text.
4
Position the text box.
5
Print the label.
Completed label
Peel the printed label from the backing and
apply the label.
In MS Word, select the text to be imported, and then
click
in the toolbar.
Text can also be copied from MS Excel and MS
Outlook.
Completed label
The Add-in Preview Window appears. Verify the
contents. To make formatting changes click
.
Changes to the layout of a label can also be made
using the Layout Style Function. For details refer to
IV step 2 below.
2
Click on
Click the text box of the text you wish to format to select it.
Use the Text Property box to change the text formatting.
to print your label.
Select the text box you wish to move, then drag and drop
to move it to the desired position.
Click
in the Print Property box.
If the required Property box is not displayed in the Property dock,
click the corresponding button at the left of the dock to open it.
Peel the printed label from the backing and
apply the label.
Creating an Address Label using Microsoft Outlook Add-In
Create an address label using data from Microsoft Outlook, taking advantage of the Layout Style Function.
1
Copy the text from MS Outlook - Contacts.
In Microsoftted, and then click
2
in the Toolbar.
Verify the copied data.
3
The Add-in Preview Window appears. Verify the contents.
To change the style, click
.
Select a Layout style.
4
Verify the Layout.
5
The Add-In Preview Window appears. Verify the Layout.
If further editing is required, enter the P-touch Editor
by clicking
. Refer to step 2 of III.
The Apply Layout Style Window appears.
Select the "Standard_Address_02" layout and click
.
Print the label.
Completed label
Click
to print your label.
If the contact does not have a Job Title, there
may be a blank space before the address. Use
P-touch Editor to change any formatting.
Peel the printed label from the backing and
apply the label.
Creating a Banner Label
Create a banner using DK Continuous Durable Paper Tape.
1
Insert the DK Roll.
2
Select the Tape Length.
3
Add clip art to the banner.
4
Enter the text.
5
Print the label.
Completed label
DK Continuous
Durable Paper
Tape 62 mm
Insert the "DK Continuous Durable Paper Tape 62 mm"
into the QL-500/550.
Start P-touch Editor and create a new label layout.
Use the tape length spin buttons in the Page Property box
to set the banner length.
Click
in the Object dock.
The Clip Art Gallery dialog box appears. Select a piece
of clip art and then click
.
Click
in the Object dock to create a text box, and then
enter the text.
Click
in the Print Property box.
If the required Property box is not displayed in
the Property dock, click the corresponding
button at the left of the dock to open it.
Peel the printed label from the backing and
apply the label.
Creating a Name Badge Label using Auto Format Wizard function
Create a name badge label quickly and easily using the Auto Format Wizard.
1
Start the Auto Format Wizard.
Start P-touch Editor, select "Use the Auto Format Wizard"
in the dialog box displayed, and then click
.
This label cannot be created using the Starter Roll(s) provided with the
QL-500/550.
2
Select a category.
The Auto Format Wizard dialog box appears. Select
a category "For Visitor Name Badges" and then click
.
3
Select a template.
A list of templates for the selected category appears.
Select a template and then click
.
4
Enter the text.
Change the text in the template's Input field.
Use the
and
buttons to move between
Input fields.
Click
when finished.
5
Print the label.
Completed label
Check the "Print Immediately After Creating the
Layout" checkbox, and then click
.
Peel the printed label from the backing and
apply the label.
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