Brother Version 0 Printer User Manual

Google Cloud Print Guide
Version 0
ENG
Definitions of notes
We use the following icon throughout this user’s guide:
NOTE
Notes tell you how you should respond to a situation that may arise or give
tips about how the operation works with other features.
Trademarks
The Brother logo is a registered trademark of Brother Industries, Ltd.
Brother is a trademark of Brother Industries, Ltd.
Google, Google Docs, Google Cloud Print, Google Chrome, Android and Gmail are trademarks of Google
Inc. Use of these trademarks is subject to Google Permissions.
Each company whose software title is mentioned in this manual has a Software License Agreement specific
to its proprietary programs.
Any trade names and product names of companies appearing on Brother products, related
documents and any other materials are all trademarks or registered trademarks of those respective
companies.
Open Source Licensing Remarks
Brother machines use open-source software for Google Cloud Print.
To see the open source licensing remarks, go to the manual download selection on your model’s home page
of Brother Solutions Center at http://solutions.brother.com/.
©2012 Brother Industries, Ltd. All rights reserved.
i
Table of Contents
1
Introduction
1
Overview....................................................................................................................................................1
Hardware requirements .............................................................................................................................2
Compatible operating systems and applications .................................................................................2
Network settings ..................................................................................................................................2
Setting up for Google Cloud Print ..............................................................................................................3
Step-by-step overview .........................................................................................................................3
How to create a Google account .........................................................................................................4
How to register your machine with Google Cloud Print .......................................................................4
2
Printing
7
Printing using Google Cloud Print..............................................................................................................7
How to print from Chrome OS .............................................................................................................7
How to print from GOOGLE DOCS™ for mobile.................................................................................7
How to print from Gmail™ webmail service for mobile ........................................................................8
A
Troubleshooting
9
If you are having difficulty with your machine ............................................................................................9
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1
Introduction
1
1
Overview
1
Google Cloud Print™ is a service provided by Google that allows you to print to a printer registered to your
Google account using a network-compatible device, such as a mobile phone or computer, without installing
the printer driver on the device.
Print request
1
Google Cloud Print
Printing
1 Internet
1
Introduction
Hardware requirements
1
1
Compatible operating systems and applications
1
Google Cloud Print is compatible with the following operating systems and applications (as of July 2012):
Operating systems
 Chrome OS
 Android™ 2.1 or greater
 iOS 3.0 or greater
Applications that can be used for printing
 Applications for Chrome OS
 Google Chrome™ browser
 GOOGLE DOCS™ for mobile
 Gmail™ webmail service for mobile
Visit the Google website (http://www.google.com/support/cloudprint/) for more information about compatible
operating systems and applications.
Network settings
1
In order to use Google Cloud Print, your Brother machine must be connected to a network that has access
to the Internet, either through a wired or wireless connection. See your Brother machine’s Quick Setup Guide
to connect and configure your machine appropriately.
2
Introduction
Setting up for Google Cloud Print
1
1
Step-by-step overview
1
Configure the settings using the following procedure:
Step 1: Create a Google account (see page 4).
Access the Google website
using a computer or mobile
device and create an account.
You must sign in to your
Google account in order to use
Google Cloud Print. (If you
already have an account,
there is no need to create an
additional account.)
User registration
Obtain account
Google website
Step 2: Register your machine with Google Cloud Print (see page 4).
Register your machine with
Google Cloud Print using your
computer’s or your mobile
device's web browser.
Device registration
Google Cloud Print
Wired or wireless network connection
The machine can now use the service.
3
Introduction
How to create a Google account
1
In order to use Google Cloud Print, you must have a Google account and sign in to your account. If you do
not have an account, use a computer or mobile device to access the Google website and create an account.
If you already have a Google account, there is no need to create an additional account.
Continue with the next procedure, How to register your machine with Google Cloud Print.
How to register your machine with Google Cloud Print
1
You must register your machine with Google Cloud Print using Web Based Management (web browser). A
standard web browser can be used to manage your machine using Hypertext Transfer Protocol (HTTP).
NOTE
• The screens in this section are examples from an inkjet machine.
• For information about the number of printers you can register, visit the Google website
(http://www.google.com/support/cloudprint/).
a
Before you begin to register your machine, confirm that the correct time and date are set on the control
panel of the machine. See the Quick Setup Guide included with your machine for instructions on setting
the correct time and date.
b
c
d
Confirm that the machine is connected to the same network as the computer or mobile device.
Open the web browser on your computer or mobile device.
Type “vmachine’s IP address/” into your browser’s address bar (where “machine’s IP address” is
your machine’s IP address).
 For example:
x192.168.1.2/
NOTE
• You can see your machine’s IP address in the Network menu on the control panel of your machine. For
more information, see your machine’s Network User’s Guide.
• If you have set the login password for Web Based Management, type your password in the Login box,
then click .
4
1
Introduction
e
Depending on your machine, one of the following screens is displayed.
(A)
1
(B)
1
1
Do one of the following:
 If screen (A) is displayed
1 Click Network.
2 Click Protocol.
3 Make sure that Google Cloud Print is selected, and then click Advanced Setting. Go to step f.
 If screen (B) is displayed, click Google Cloud Print, and then go to step f.
f
Make sure that the Status option is Enabled. Click Register.
5
Introduction
g
h
Click Google.
i
When you have finished registering your machine, return to the Web Based Management screen and
make sure that Registration Status is set to Registered.
The sign-in screen for Google Cloud Print will be displayed. Sign in with your Google account and follow
the on-screen instructions to register your machine.
NOTE
If your machine supports the Secure Function Lock feature, printing via Google Cloud Print is possible
even if PC print for each user is restricted. To restrict printing via Google Cloud Print, disable Google Cloud
Print using Web Based Management or set the Secure Function Lock feature to Public Mode, and then
restrict PC print for public. For more details, see the Network User’s Guide and the
Advanced User’s Guide.
6
1
2
Printing
2
Printing using Google Cloud Print
2
2
The printing procedure varies depending on the application or device you are using. Chrome OS,
GOOGLE DOCS™ for mobile and the Gmail™ webmail service for mobile are used in the example below.
NOTE
• For information about the number of printers you can register, visit the Google website
(http://www.google.com/support/cloudprint/).
• Some encrypted PDF files cannot be printed.
• When printing a PDF file that uses fonts that are not embedded in the file, characters may be replaced with
characters of a different font or may be garbled.
• When printing a PDF that includes transparent objects, the transparency setting will be ignored and the
file will be printed with that setting off.
How to print from Chrome OS
a
b
Make sure your machine is turned on.
c
d
Select your machine from the printer list.
2
On the web page that you want to print, click the wrench icon, and then click Print (you can also use the
keyboard shortcut: Ctrl+P).
Depending on your machine, you may be able to change print options such as media type and paper
size.
Click Options, then click Advanced options, and then select the option that you want to set or change.
NOTE
Only settings that can be changed are displayed.
e
Click Print.
How to print from GOOGLE DOCS™ for mobile
a
b
c
Make sure your machine is turned on.
d
Tap
e
Tap Print.
2
Access GOOGLE DOCS™ from your Android™ or iOS device’s web browser.
Open the document that you want to print.
.
7
Printing
f
g
Choose your machine from the printer list.
Depending on your machine, you may be able to change print options such as media type and paper
size.
Click Options, and then select the option that you want to set or change.
2
NOTE
Only settings that can be changed are displayed.
h
Tap Print.
How to print from Gmail™ webmail service for mobile
a
b
c
Make sure your machine is turned on.
d
Tap
2
Access the Gmail™ webmail service from your Android™ or iOS device’s web browser.
Open the e-mail that you want to print.
.
NOTE
If Print is displayed beside the attachment file name, you can print the attachment. Tap Print and then go
to step f.
e
f
g
Tap Print.
Choose your machine from the printer list.
Depending on your machine, you may be able to change print options such as media type and paper
size.
Click Options, and then select the option that you want to set or change.
NOTE
Only settings that can be changed are displayed.
h
Tap Print.
8
A
Troubleshooting
A
This chapter explains how to resolve typical problems you may encounter when using Google Cloud Print
with your Brother machine. If, after reading this chapter, you are unable to resolve your problem, visit the
Brother Solutions Center at: http://solutions.brother.com/.
If you are having difficulty with your machine
Difficulty
Suggestions
My Brother machine is not displayed in the printer list.
Make sure your machine is turned on.
A
A
Use Web Based Management to confirm that Google
Cloud Print is enabled and your machine is registered with
Google Cloud Print (see How to register your machine
with Google Cloud Print on page 4).
I cannot print.
Make sure your machine is turned on.
Confirm your network settings (see Network settings
on page 2).
Certain files may not be able to be printed, or may not
appear exactly as they are displayed.
I received the error message:
Unable to connect to Google. Please check your net
work settings.
Make sure your machine is connected to a network with
Internet access.
I received the error message:
Please set the date and time.
Verify that the date and time are set correctly on your
machine (for more information, see your machine’s
Quick Setup Guide).
9
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www.brotherearth.com
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