Canon 1060p Printer User Manual

USER’S GUIDE
USER’S GUIDE
CANON INC.
3-30-2, Shimomaruko, Ohta-ku, Tokyo 146-8501, Japan
CANON U.S.A., INC.
One Canon Plaza, Lake Success, N.Y. 11042, U.S.A.
CANON CANADA INC.
6390 Dixie Road, Mississauga, Ontario, L5T 1P7, Canada
CANON EUROPA N.V.
Bovenkerkerweg 59-61, P.O. Box 2262, 1180 EG Amstelveen,
The Netherlands
CANON DEUTSCHLAND GmbH
P.O. Box 528-47705 Krefeld, Europark Fichtenhain A10, 47807 Krefeld, Germany
CANON (U.K.) LTD.
Woodhatch, Reigate, Surrey, RH2 8BF, United Kingdom
CANON FRANCE S.A.
17, quai du President Paul Doumer 92414 Courbevoie Cedex, France
CANON LATIN AMERICA, INC.
6505, Blue Lagoon Drive, Suite 325, Miami, Florida 33126, U.S.A.
CANON AUSTRALIA PTY., LTD.
1 Thomas Holt Drive, North Ryde, Sydney, N.S.W. 2113, Australia
79 Anson Road, # 09-01/06, Singapore 079906
CANON HONG KONG CO., LTD.
120V
9/F., The Hong Kong Club Building, 3A Chater Road, Central, Hong Kong
HT1-2171-000-V.1.0
XXXXXXA
© CANON INC. 2001
PRINTED IN CHINA
ENGLISH
CANON SINGAPORE PTE. LTD.
ENGLISH
Copyright
This User’s Guide is copyrighted by Canon U.S.A., Inc. with all rights reserved. Under
the copyright laws, this User’s Guide may not be reproduced in any form, in whole or
part, without prior written consent of Canon U.S.A.
© 2001 Canon U.S.A., Inc.
Disclaimer
Canon U.S.A., Inc. has reviewed this User’s Guide thoroughly in order to make it an
easy to use guide for your Canon LASER CLASS 1060P system. All statements,
technical information, and recommendations in this guide and in any guides or related
documents are believed reliable, but the accuracy and completeness thereof are not
guaranteed or warranted, and they are not intended to be, nor should they be
understood to be, representations or warranties concerning the products described.
Your LASER CLASS 1060P has been sold to you subject to the limited warranties set
forth in the warranty cards. Further, Canon U.S.A. reserves the right to make changes
in the specifications of the products described in this guide at any time without notice
and without obligation to notify any person of such changes.
Trademarks
Canon and LASER CLASS are registered trademarks, and UHQ is a trademark of
Canon Inc.
All other product and brand names are registered trademarks, trademarks or service
marks of their respective owners.
As an ENERGY STAR® Partner, Canon U.S.A. has determined that
the LASER CLASS 1060P meets the ENERGY STAR® guidelines
for energy efficiency.
Super G3 is a phrase used to describe the new generation of fax
units that use ITU-T V.34 standard 33.6 Kbps* modems. Super G3
High Speed Fax units allow transmission time of approximately
three seconds* per page which results in reduced telephone line
charges.
* Approximately three seconds per page document transmission time based on ITU-T No. 1 Chart,
standard mode, at 33.6 Kbps modem speed. The Public Switched Telephone Network (PSTN) currently
supports 28.8 Kbps modem speeds or lower, depending on telephone line conditions.
ii
Preface
Users in the U.S.A.
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See page 2-2 for the unit’s dimensions,
and page A-2 for the unit’s weight.
B. Order Information
1. Only a single line, touch-tone or rotary telephone set is to be used.
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or the equivalent.
Use one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
n
Canon recommends an individual line following industry standards, e.g. the 2500 (Touch
Tone) or 500 (Rotary/Pulse Dial) telephones. A dedicated extension off a PBX unit without
“Call Waiting” can be used with your LASER CLASS 1060P. Key telephone systems are
not recommended because they send non-standard signals to individual telephones for
ringing and special codes, which may cause a fax error.
C. Power Requirements
This equipment should be connected to a standard 120-volt AC, three-wire grounded
outlet only. Do not connect this unit to an outlet or power line shared with other
appliances that cause “electrical noise.” Air conditioners, electric typewriters, copiers,
and machines of this sort generate electrical noise which often interferes with
communications equipment and the sending and receiving of documents.
Connection of the Equipment
This equipment complies with Part 68 of the FCC rules. On the rear panel of this
equipment is a label that contains, among other information, the FCC Registration
Number and Ringer Equivalence Number (REN) for this equipment. If requested, this
information must be given to the telephone company. This equipment may not be used
on coin service provided by the telephone company. Connection to party lines is
subject to state tariffs.
Preface
iii
In Case of Equipment Malfunction
Should any malfunction occur which cannot be corrected by the procedures described
in this User’s Guide, disconnect the equipment from the telephone line or unplug the
power cord. The telephone line should not be reconnected or the power cord plugged
in until the problem is completely resolved.
Rights of the Telephone Company
Should the equipment cause harm to the telephone network, the telephone company
may temporarily disconnect service. The telephone company also retains the right to
make changes in facilities and services which may affect the operation of this
equipment. When such changes are necessary, the telephone company is required to
give adequate prior notice to the user.
FCC Notice
LASER CLASS 1060P: Facsimile Transceiver, Model H12204
This device complies with Part 15 of the FCC Rules. Operation is subject to the
following two conditions:
(1) This device may not cause harmful interference, and
(2) this device must accept an interference received, including interference that may
cause undesired operation.
n
This equipment has been tested and found to comply with the limits for a class B digital
device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide
reasonable protection against harmful interference in a residential installation. This
equipment generates, uses and can radiate radio frequency energy and, if not installed
and used in accordance with the instructions, may cause harmful interference to radio
communications. However, there is no guarantee that interference will not occur in a
particular installation. If this equipment does cause harmful interference to radio or
television reception, which can be determined by turning the equipment off and on, the
user is encouraged to try to correct the interference by one or more of the following
measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which the receiver
is connected.
• Consult the dealer or an experienced radio/TV technician for help.
Use of shielded cable is required to comply with class B limits in Subpart B of Part 15
of FCC Rules.
iv
Preface
Do not make any changes or modifications to the equipment unless otherwise specified
in the User’s Guide. If such changes or modifications should be made, you could be
required to stop operation of the equipment.
Canon U.S.A. Inc.
One Canon Plaza, Lake Success, NY 11042, U.S.A.
TEL No. 1-800-OK-CANON
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to
use a computer or other electronic device to send any message via a telephone fax
machine unless such message clearly contains in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent
and an identification of the business or other entity, or other individual sending the
message and the telephone number of the sending machine or such business, other
entity, or individual.
In order to program this information into your LASER CLASS 1060P, follow the
instructions in Chapter 3 of this User’s Guide.
Preface
v
Users in Canada
Pre-Installation Requirements for Canon Facsimile
Equipment
A. Location
Supply a suitable table, cabinet, or desk. See page 2-2 for the unit’s dimensions,
and page A-2 for the unit’s weight.
B. Order Information
1. Provide only a single-line to touch-tone or rotary telephone set terminated with a
standard 4-pin modular phone plug. (Touch-tone is recommended if available in
your area.)
2. Order an RJ11-C modular jack (USOC code), which should be installed by the
telephone company. If the RJ11-C jack is not present, installation cannot occur.
3. Order a normal business line from your telephone company’s business
representative. The line should be a regular voice grade line or equivalent. Use
one line per unit.
DDD (DIRECT DISTANCE DIAL) LINE
-orIDDD (INTERNATIONAL DIRECT DISTANCE DIAL) LINE IF YOU
COMMUNICATE OVERSEAS
n
Canon recommends an individual line following industry standards [e.g., the 2500 (touch
tone) or 500 (rotary/pulse dial) telephones]. A dedicated extension off a PBX without
“Camp On” signals is also permissible with your LASER CLASS 1060P. Key telephone
systems are not recommended because they send non-standard signals to individual
telephones for ringing and special codes, which may cause a fax error.
C. Power Requirements
The power outlet should be a three-prong grounded receptacle (Single or Duplex). It
should be independent from copiers, heaters, air conditioners or any electric
equipment that is thermostatically controlled. The rated value is 120 volts and 15
amperes. The RJ11-C modular jack should be relatively close to the power outlet to
facilitate installation.
Notice
The Industry Canada label identifies certified equipment. This certification means that
the equipment meets telecommunications networks protective, operational and safety
requirements as prescribed in the appropriate Terminal Equipment Technical
Requirements document(s). The Department does not guarantee the equipment will
operate to the user’s satisfaction.
vi
Preface
Before installing this equipment, users should ensure that it is permissible to be
connected to the facilities of the local telecommunications company. The equipment
must also be installed using an acceptable method of connection. The customer should
be aware that compliance with the above conditions may not prevent degradation of
service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by
the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request
the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of
the power utility, telephone lines and internal metallic water pipe system, if present, are
connected together. This precaution may be particularly important in rural areas.
c
n
Users should not attempt to make such connections themselves, but should contact
the appropriate electric inspection authority, or electrician, as appropriate.
This Class B digital apparatus meets all requirements of the Canadian InterferenceCausing Equipment Regulations.
Cet appareil numérique de la classe B respecte toutes les exigences du Règlement sur le
matériel brouilleur du Canada.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an
indication of the maximum number of terminals allowed to be connected to a telephone
interface. The termination on an interface may consist of any combination of devices
subject only to the requirement that the sum of the Ringer Equivalence Numbers of all
the devices does not exceed 5. The REN of this product is 0.3.
CANON CANADA INC.
1-800-263-1121
24 HOURS A DAY, SEVEN DAYS A WEEK
Preface
vii
Laser Safety
This unit complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product
under the U.S. Department of Health and Human Services (DHHS) Radiation
Performance Standard according to the Radiation Control for Health and Safety Act of
1968. This means that the unit does not produce hazardous radiation.
Since radiation emitted inside the unit is completely confined within protective housings
and external covers, the laser beam cannot escape from the machine during any phase
of user operation.
CDRH Regulations
The Center for Devices and Radiological Health (CDRH) of the U.S. Food and Drug
Administration implemented regulations for laser products on August 2, 1976. These
regulations apply to laser products manufactured from August 1, 1976. Compliance is
mandatory for products marketed in the United States.
c
Use of controls, adjustments, or performance of procedures other than those
specified in this User’s Guide may result in hazardous radiation exposure.
The label is attached to the laser scanner unit inside the unit and is not in a user
access area.
c
viii
Performance of procedures other than those specified herein may result in
hazardous radiation exposure.
Preface
Contents
Chapter 1: Introduction
Welcome ................................................................................................................1-2
Main Features of the LASER CLASS ....................................................................1-3
Using Your Documentation ....................................................................................1-4
How to Use This Guide......................................................................................1-4
Type Conventions Used in This Guide ..............................................................1-5
Customer Support..................................................................................................1-6
Important Safety Instructions .................................................................................1-7
Chapter 2: Setting Up
Choosing a Location for the LASER CLASS.........................................................2-2
Dimensions ........................................................................................................2-2
Unpacking the LASER CLASS ..............................................................................2-3
Do You Have Everything?..................................................................................2-3
Removing Shipping Materials............................................................................2-5
Assembling the LASER CLASS ............................................................................2-6
Making Connections ..............................................................................................2-7
Connecting the Telephone Line Cord and External Devices.............................2-7
Connecting the LASER CLASS to Your PC ......................................................2-8
Connecting the Power Cord ..............................................................................2-9
Main Components of the LASER CLASS............................................................2-10
Operation Panel ...............................................................................................2-11
Special Function Buttons .............................................................................2-11
Installing the Toner Cartridge...............................................................................2-12
Loading Paper .....................................................................................................2-15
Testing the LASER CLASS..................................................................................2-17
Chapter 3: Registering Information
Guidelines for Entering Numbers, Letters, and Symbols ......................................3-2
Correcting a Mistake..........................................................................................3-4
Registering Required Sender Information .............................................................3-5
What is Sender Information? .............................................................................3-5
Registering Your Sender Information.................................................................3-6
Setting the Telephone Line Type ...........................................................................3-8
Chapter 4: Document Handling
Document Requirements .......................................................................................4-2
Scanned Area of a Document ...........................................................................4-2
Loading Documents...............................................................................................4-3
Adding Pages to the Document in the ADF.......................................................4-4
Preface
ix
Chapter 5: Print Media Handling
Print Media Requirements .....................................................................................5-2
Printable Areas ..................................................................................................5-3
Selecting and Loading Print Media........................................................................5-4
Paper .................................................................................................................5-4
Envelopes ..........................................................................................................5-4
Transparencies ..................................................................................................5-6
Selecting Face-Up or Face-Down Delivery ...........................................................5-7
Changing the Paper Size Setting ..........................................................................5-9
Adjusting the Toner Saver Setting .......................................................................5-11
Chapter 6: Speed Dialing
What is Speed Dialing? .........................................................................................6-2
Speed Dialing Methods .....................................................................................6-2
Registering One-Touch Speed Dialing ..................................................................6-3
Registering Coded Speed Dialing .........................................................................6-8
Registering Group Dialing....................................................................................6-13
Using Speed Dialing ............................................................................................6-16
Sending a Document With Speed Dialing .......................................................6-16
Making a Telephone Call With Speed Dialing .................................................6-17
Printing Speed Dialing Lists.................................................................................6-18
Chapter 7: Sending Faxes
Preparing to Send a Fax........................................................................................7-2
Documents You Can Fax...................................................................................7-2
Setting the Scanning Resolution .......................................................................7-2
Setting the Scanning Contrast...........................................................................7-3
Dialing Methods .................................................................................................7-4
Sending Methods...................................................................................................7-5
Memory Sending................................................................................................7-5
Manual Sending Via the Handset ......................................................................7-6
Canceling Sending.................................................................................................7-8
Redialing When the Line is Busy...........................................................................7-9
Manual Redialing ...............................................................................................7-9
Canceling Manual Redialing..........................................................................7-9
Automatic Redialing...........................................................................................7-9
What is Automatic Redialing?........................................................................7-9
Canceling Automatic Redialing......................................................................7-9
Setting the Options for Automatic Redialing................................................7-10
Sending the Same Document to Several Fax Numbers (Sequential
Broadcasting) ...................................................................................................7-12
Delayed Sending .................................................................................................7-14
Scanning a Document into Memory for Delayed Sending ..............................7-14
Printing a Document Set for Delayed Sending................................................7-16
x
Preface
Deleting a Document Set for Delayed Sending...............................................7-17
Chapter 8: Receiving Faxes
Receiving Methods ................................................................................................8-2
Receiving Both Faxes and Telephone Calls Automatically: Fax/Tel Mode........8-3
Setting Fax/Tel Mode.....................................................................................8-3
Setting the Options for Fax/Tel Mode ............................................................8-4
Receiving Faxes Manually: MANUAL MODE....................................................8-6
Setting MANUAL MODE................................................................................8-6
Receiving a Fax Manually .............................................................................8-6
Receiving Faxes Automatically: FAX ONLY MODE ..........................................8-8
Setting FAX ONLY MODE .............................................................................8-8
Receiving With an Answering Machine: ANS.MACHINE MODE ......................8-9
Setting ANS.MACHINE MODE......................................................................8-9
Using the LASER CLASS With an Answering Machine ................................8-9
Receiving With the Distinctive Ring Pattern Detection Feature: DRPD..........8-10
Ring Patterns ...............................................................................................8-10
Setting DRPD ..............................................................................................8-10
How DRPD Responds to Calls....................................................................8-14
Communicating With DRPD ........................................................................8-14
Receiving While Performing Other Tasks ............................................................8-15
Receiving Faxes in Memory When a Problem Occurs........................................8-15
Canceling Receiving ............................................................................................8-15
Chapter 9: Special Features
Special Dialing .......................................................................................................9-2
Dialing Through a Switchboard .........................................................................9-2
Entering Pauses in a Fax/Telephone Number...................................................9-2
Switching Temporarily to Tone Dialing...............................................................9-3
Documents Stored in Memory ...............................................................................9-4
Printing a List of Documents Stored in Memory................................................9-4
Printing a Document Stored in Memory ............................................................9-5
Sending a Document Stored in Memory ...........................................................9-6
Deleting a Document Stored in Memory ...........................................................9-8
Polling ....................................................................................................................9-9
What is Polling?.................................................................................................9-9
Polling Receiving ...............................................................................................9-9
Polling Another Fax Machine.........................................................................9-9
Canceling Polling Receiving ........................................................................9-11
Polling Sending ................................................................................................9-11
Setting Up the Polling Box...........................................................................9-11
Scanning a Document into the Polling Box .................................................9-14
Changing or Deleting the Polling Box Settings ...........................................9-14
Restricting Reception...........................................................................................9-16
Preface
xi
Chapter 10: Copying
Documents You Can Copy ..................................................................................10-2
Making Copies .....................................................................................................10-2
Chapter 11: Reports and Lists
Summary of Reports and Lists ............................................................................11-2
ACTIVITY REPORT .............................................................................................11-3
TX (Transmission) REPORT................................................................................11-4
MULTI TX/RX (Transaction) REPORT.............................................................11-5
RX (Reception) REPORT ....................................................................................11-5
Chapter 12: Maintenance
Periodic Cleaning.................................................................................................12-2
Cleaning the Unit’s Exterior .............................................................................12-2
Cleaning the Unit’s Interior ..............................................................................12-2
Cleaning the Scanner Components.................................................................12-4
Replacing the Toner Cartridge .............................................................................12-6
Chapter 13: Troubleshooting
Clearing Jams......................................................................................................13-2
Jams in the ADF ..............................................................................................13-2
Paper Jams......................................................................................................13-3
Jams in the Paper Delivery Slots ................................................................13-3
Jams Inside the Unit ....................................................................................13-3
LCD Messages ....................................................................................................13-8
Paper Feeding Problems ...................................................................................13-13
Printing Problems ..............................................................................................13-14
Faxing Problems................................................................................................13-15
Sending Problems .........................................................................................13-15
Receiving Problems.......................................................................................13-16
Copying Problems .............................................................................................13-18
Telephone Problems ..........................................................................................13-19
General Problems..............................................................................................13-19
If You Cannot Solve a Problem .........................................................................13-20
If a Power Failure Occurs ..................................................................................13-21
Chapter 14: Summary of Settings
Understanding the Menu System ........................................................................14-2
Printing a List to Check the Current Settings ..................................................14-2
Accessing the Menus ......................................................................................14-3
USER SETTINGS Menu......................................................................................14-4
REPORT SETTINGS Menu .................................................................................14-5
TX (Transmission) SETTINGS Menu ..................................................................14-6
RX (Reception) SETTINGS Menu .......................................................................14-7
xii
Preface
PRINTER SETTINGS Menu ................................................................................14-8
POLLING BOX Menu...........................................................................................14-9
SYSTEM SETTINGS Menu ...............................................................................14-10
Appendix A: Specifications
General Specifications ..........................................................................................A-2
Printer ....................................................................................................................A-2
Facsimile ...............................................................................................................A-2
Copier ....................................................................................................................A-3
Telephone ..............................................................................................................A-3
Appendix B: Options
Optional Handset...................................................................................................B-2
Package Contents .............................................................................................B-2
Attaching the Handset to Your Unit ...................................................................B-3
Maintaining Your Handset .................................................................................B-4
Glossary .............................................................................................................G-1
Index .....................................................................................................................I-1
Preface
xiii
xiv
Preface
Introduction
This chapter introduces you to the main features of the unit. It also explains how to get
the most out of the documentation provided, and gives important safety instructions.
Welcome ....................................................................................................1-2
Main Features of the LASER CLASS ......................................................1-3
Using Your Documentation ......................................................................1-4
How to Use This Guide ..........................................................................1-4
Type Conventions Used in This Guide...................................................1-5
Customer Support ....................................................................................1-6
Important Safety Instructions .................................................................1-7
Chapter 1
Introduction
1-1
Introduction
Chapter 1
Welcome
Thank you for purchasing the Canon LASER CLASS 1060P (hereafter referred to as
the LASER CLASS or unit).
Your unit is a complete multifunction system for your home or small office. It combines
the following essential office machines into a single, convenient desktop unit.
• Printer
• Plain Paper Fax Machine
• Copier
• Telephone*
With its multitasking ability, your unit enables you to perform a number of operations
simultaneously. For example, you can print or make copies at the same time you are
sending from memory or receiving a fax into memory.
* Requires the optional handset, a telephone, or an answering machine to be connected to the unit.
1-2
Introduction
Chapter 1
Introduction
Main Features of the LASER CLASS
■ Printer Features
• 600 ¥ 600 dpi laser beam printing for high resolution text and graphics
• Exceptional printing speed of approximately 6 letter-size pages* per minute
• Easy and clean installation of the toner cartridge
• Convenient multi-purpose tray for loading a variety of paper and other print media
• Toner saving feature for less toner consumption and a longer cartridge life
■ Plain Paper Fax Features
• Automatic switching between fax and voice calls
• Increased transmission speed with G3 data encoding—up to approximately 3
seconds* per page
• 256-page* memory for storing faxes
• Canon’s Ultra High Quality (UHQ™) Image Processing System for enhanced definition
in faxed photos
• Error Correction Mode (ECM) to reduce transmission errors when sending to or
receiving from fax machines with ECM capability
• Automatic dialing and broadcasting—one-touch, coded speed dialing, and group
dialing
• Answering machine connection possible for automatically receiving both messages
and faxes
• Automatic reduction of received faxes when paper in the unit does not match
transmitted page size
• Special faxing features, such as delayed sending, polling, and reception restriction
• DRPD (Distinctive Ring Pattern Detection) capability (subscription to a DRP service
necessary)
■ Copier Features
• Up to 99 copies of a document
• 400 ¥ 300 dpi high-resolution copying (single copies)
• Copy reduction—90%, 80%, or 70%
■ Telephone Features
• Connection for the optional handset or a telephone, as well as one other external
device (additional telephone, answering machine, or data modem)
• One-touch and coded speed dialing for quick and efficient dialing
* Based on ITU-T No. 1 Chart, standard mode.
Chapter 1
Introduction
1-3
Using Your Documentation
Your unit includes the following three manuals:
• LASER CLASS 1060P User’s Guide (this guide): Refer to this guide for instructions
on setting up your unit, setting your unit to send and receive, and making copies.
There is also information on selecting and loading print media and documents,
instructions on unit maintenance, and a troubleshooting section if you have difficulties
operating your unit.
• Printer Driver Manual: Refer to this manual (included in the CD-ROM) for
instructions on printing from your PC. Here you will find detailed instructions on
installing the printer driver software, operating it, and other relevant information for
using your unit as a printer. Refer to the troubleshooting section if you have trouble
printing.
• Printer Driver Quick Start Guide: This guide provides a quick reference on how to
install the printer driver into your PC, and how to print from your PC with your unit.
How to Use This Guide
To make the best use of this guide, be sure to do the following:
• Read this chapter to learn about your unit’s main features, and for guidelines on using
the unit safely.
• Carefully follow the instructions in Chapter 2, Setting Up, to get your unit unpacked,
assembled, and ready for use.
• Read Chapter 3, Registering Information, to learn how to enter information in the unit,
and how to register the required sender information.
• Refer to Chapter 4, Document Handling, for details on the document requirements for
your unit and how to load them.
• Refer to Chapter 5, Print Media Handling, for details on paper and other print media
you can load on your unit, guidelines for selecting them, and other information relating
to print media and printing.
• Read Chapter 6, Speed Dialing, to learn how to register numbers for speed dialing
and how to use speed dialing to send documents.
• Read Chapters 7 through 10 to master the unit’s operating procedures, such as
sending and receiving faxes, special dialing, and making copies.
• Refer to Chapter 11, Reports and Lists, to learn about the reports and lists that can
be automatically or manually printed from your unit.
• Look over Chapter 12, Maintenance, to become familiar with procedures for cleaning
the unit and replacing the toner cartridge.
• If your unit is not operating properly, use Chapter 13, Troubleshooting, to try to fix the
problem.
• Refer to Chapter 14, Summary of Settings, to learn how to change default settings,
and how to customize your unit to your needs.
1-4
Introduction
Chapter 1
• If you have purchased the optional handset, refer to Appendix B, Options, for details
on attaching it to your unit.
• If there are terms in this guide you do not understand, refer to the Glossary.
If you still have questions on how to use your unit, please contact your local authorized
Canon Facsimile Dealer. They will be happy to answer your questions.
n
You must register your fax number, your name or company name, and the date and time
on your unit before using it. This is required by the FCC rules governing the use of fax
equipment. For details, see p. 3-5.
Type Conventions Used in This Guide
Please read the list below of symbols, terms, and abbreviations used in this guide. A
complete glossary of terms is included at the end of this guide.
c
n
Cautions tell you how to avoid actions that could injure you or damage your unit. In
order to use your unit safely, always observe these cautions.
Notes provide advice on using your unit more effectively, describe operating restrictions,
and tell you how to avoid minor difficulties. Reading these is recommended to make the
most of your unit and its functions.
(1 p. n-nn)
A number preceded by an arrow and enclosed in parenthesis
references a page number (p.) or page numbers (pp.) that
contain more information on the topic of the previous sentence.
(1 Printer Driver
Manual)
Refer to the Printer Driver Manual for details on the topic of the
previous sentence.
default
A setting that remains in effect unless you change it.
document or fax
The original sheet(s) of paper you send or receive with your unit.
menu
A list of settings from which you select an item to set up or
change. A menu has a title which appears in the LCD.
Ex:
Example of a message or setting displayed in the LCD.
LCD
Liquid Crystal Display. The display on the operation panel that
displays messages and settings.
In addition, this guide uses distinctive typefaces to identify buttons and information in
the LCD:
• The buttons you press appear in this typeface: Stop.
• Information in the LCD appears in this typeface: USER SETTINGS.
Chapter 1
Introduction
1-5
Introduction
• Refer to Appendix A, Specifications, for the unit’s technical specifications.
Customer Support
Your unit is designed with the latest technology to provide trouble-free operation. The
warranty information describes Canon’s limited warranty for its products. Be sure to
read this warranty information.
If you have a problem with the unit’s operation, try to solve it by referring to the
information in Chapter 13. If you cannot solve the problem or if you think your unit
needs servicing, contact your local authorized Canon Facsimile Dealer. If you think
your unit needs service, only an authorized Canon Facsimile Dealer will do warranty
service.
n
1-6
You must have your sales receipt for warranty service.
Introduction
Chapter 1
Read these safety instructions thoroughly before using your unit.
c
Except as specifically described in this guide, do not attempt to service the unit
yourself. Never attempt to disassemble the unit: opening and removing its interior
covers will expose you to dangerous voltages and other risks. For all service,
contact your local authorized Canon Facsimile Dealer.
■ Handling and Maintenance
• Follow all warnings and instructions marked on the unit.
• Do not subject the unit to strong physical shocks or vibrations.
• Always unplug the unit before moving or cleaning it.
• To avoid paper jams, never unplug the power cord, open the front cover, or add or
remove paper in the multi-purpose tray while printing.
• When transporting the unit, be sure to remove the toner cartridge from the unit. Place
the toner cartridge in its original protective bag or wrap it in a thick cloth to prevent
exposure to light.
• Always lift the unit as shown below. Never lift it by any of its attachments.
• Do not insert any objects into the slots or openings on the unit since they may touch
dangerous voltage points or short out parts. This could result in fire or electric shock.
• Do not allow small objects (such as pins, paper clips, or staples) to fall into the unit. If
something does fall into it, unplug the unit immediately and contact your local
authorized Canon Facsimile Dealer.
• To avoid spillage in or around the unit, do not eat or drink near it. If you spill liquid or if
any substance falls into it, unplug the unit immediately and contact your local
authorized Canon Facsimile Dealer.
• Keep the unit clean. Dust accumulation can prevent the unit from operating properly.
Chapter 1
Introduction
1-7
Introduction
Important Safety Instructions
• Unplug the unit from the wall outlet and contact your local authorized Canon
Facsimile Dealer in any of the following cases:
– When the power cord or plug is damaged or frayed.
– If liquid has spilled into the unit.
– If the unit has been exposed to rain or water.
– If the unit does not operate normally when you have followed the instructions in this
guide. Adjust only those controls that are covered by the instructions in this guide.
Improper adjustment of other controls may result in damage and may require
extensive work by a qualified technician to restore the product to normal operation.
– If the unit has been dropped or the cabinet has been damaged.
– If the unit exhibits a distinct change in performance, indicating a need for servicing.
■ Location
• Place the unit on a flat, stable, vibration-free surface that is strong enough to support
its weight (approx. 24.3 lb./11 kg).
• Place the unit in a cool, dry, clean, well ventilated place.
– Make sure the area is free from dust.
– Make sure the location is not affected by extreme temperature changes, and always
stays between 50° and 90.5°F (10° and 32.5°C).
– Make sure the area’s relative humidity is always between 20% and 80%.
• Keep the unit away from direct sunlight as this can damage it. If you have to place it
near a window, install heavy curtains or blinds.
• Do not use the unit near water. Make sure that no wet or humid objects come into
contact with the unit.
• Do not use or store the unit outdoors.
• Do not install the unit near devices that contain magnets or generate magnetic fields,
such as speakers.
• If possible, place the unit near an existing telephone line outlet for easy connection of
the telephone line cord, and to avoid the expense of installing a new outlet.
• Place the unit near a standard 120 V AC (60 Hz) power outlet.
• Place the unit near the PC you will be connecting it to. Make sure you can reach it
easily since you will be using it as a printer, fax machine, and copier.
• To ensure reliable operation of the unit and to protect it from overheating (which can
cause it to operate abnormally and create a fire risk), do not block the exhaust vent.
Never block or cover any openings on the unit by placing it on a bed, sofa, rug, or
other similar surface. Do not place the unit in a closet or built-in installation, or near a
radiator or other heat register unless proper ventilation is provided. Leave
approximately 4 inches (10 cm) space around all sides of the unit. For the dimensions
of the unit, see p. 2-2.
1-8
Introduction
Chapter 1
• Do not allow anything to rest on the power cord, and do not place the unit where the
cord will be walked on. Make sure the cord is not knotted or kinked.
■ Power Supply
• During electrical storms, disconnect the power cord from the power outlet. (Please
note that any documents stored in the unit’s memory will be deleted when you unplug
the unit.)
• Whenever you unplug the unit, wait at least five seconds before plugging it in again.
• Do not plug the unit into an uninterruptible power supply (UPS).
c
Chapter 1
This product emits low level magnetic flux.
If you use a cardiac pacemaker and feel abnormalities, please move away from this
product and consult your doctor.
Introduction
1-9
Introduction
• Do not stack boxes or furniture around the power outlet. Keep the area free so you
can reach the outlet quickly. If you notice anything unusual (smoke, strange odors,
noises) around the unit, unplug the unit immediately. Contact your local authorized
Canon Facsimile Dealer.
1-10
Introduction
Chapter 1
Setting Up
This chapter explains all the necessary steps to get your unit ready for use. You will
find instructions for unpacking, assembling, and connecting your unit, and learn how to
install the toner cartridge and load paper.
Choosing a Location for the LASER CLASS .........................................2-2
Dimensions.............................................................................................2-2
Unpacking the LASER CLASS ................................................................2-3
Do You Have Everything? ......................................................................2-3
Removing Shipping Materials.................................................................2-5
Assembling the LASER CLASS ..............................................................2-6
Making Connections ................................................................................2-7
Connecting the Telephone Line Cord and External Devices..................2-7
Connecting the LASER CLASS to Your PC ...........................................2-8
Connecting the Power Cord ...................................................................2-9
Main Components of the LASER CLASS.............................................2-10
Operation Panel....................................................................................2-11
Special Function Buttons..................................................................2-11
Installing the Toner Cartridge................................................................2-12
Loading Paper.........................................................................................2-15
Testing the LASER CLASS ....................................................................2-17
Chapter 2
Setting Up
2-1
Setting Up
Chapter 2
Choosing a Location for the LASER CLASS
Before unpacking your unit, be sure to choose a suitable location for it (1 p. 1-8).
Dimensions
Make sure the location you choose provides enough space around the unit for
adequate ventilation, and to allow paper to flow freely into and out of the unit. Leave
approximately 4 inches (10 cm) space around all sides of the unit. The illustrations
below show the dimensions of the unit.
TOP VIEW
17.5" (445 mm)
14.6" (372 mm)
22.8" (578 mm)
15.8" (401 mm)
15.9" (404 mm)
SIDE VIEW
22.8" (578 mm)
BOTTOM VIEW
22.8" (578 mm)
14.6" (372 mm)
n
2-2
17.5" (445 mm)
15.8" (401 mm)
If you need help installing the unit or have any questions about it, please
contact your local authorized Canon Facsimile Dealer.
Setting Up
Chapter 2
Unpacking the LASER CLASS
Follow the directions below to unpack the unit properly and to make sure you have all
its components.
When lifting the unit out of the box or when moving it, lift it from the recessed areas on the
sides of the unit. Make sure you hold the unit firmly and level.
Setting Up
n
Do You Have Everything?
Carefully remove all items from the box. You should have someone help you hold the
box while you lift out the unit and its protective packaging. Save the carton and
packaging in case you need to transport the unit in the future.
Make sure you have all the items on the following page:
Chapter 2
Setting Up
2-3
r DOCUMENTATION
and LABELS
e SUPPORT TRAYS
w FX-3 TONER
CARTRIDGE
t PAPER REST
y TELEPHONE LINE
CORD
u POWER CORD
i MULTI-PURPOSE
TRAY COVER
q MAIN UNIT
o DOCUMENT
SUPPORT
If any items are damaged or missing, notify your local authorized Canon Facsimile
Dealer immediately.
n
2-4
• The actual packaging may differ in shape, quantity, and position from the one shown
above.
• Important! Save your sales receipt for proof of purchase in case your unit requires
warranty service.
• If you are connecting your unit to a PC, you will need to purchase a printer cable
(1 p. 2-8).
• If you have purchased the optional handset, see Appendix B for the items included.
Setting Up
Chapter 2
Removing Shipping Materials
Setting Up
Follow this procedure to remove the shipping materials. Keep them in case you need to
transport the unit in the future.
1
Remove all shipping
tapes from the FAX.
n
Chapter 2
2
Use both hands to
gently open the
operation panel (it
only opens partially).
Then remove the
protective sheet from
the ADF.
Close the operation
panel by pressing it
down from the
center until it locks
into place.
The actual shipping materials may differ in shape, quantity, and position from the ones
shown above.
Setting Up
2-5
Assembling the LASER CLASS
Follow this procedure to assemble your unit:
1
4
Attach the paper
loading warning
label to the left of the
multi-purpose tray.
Insert the ends of the
document support
into the slots on the
unit.
n
2-6
5
Insert the tabs of one
of the support trays
into the corresponding
slots above the facedown delivery slot.
2
Insert the tabs of the
paper rest into the
slots on the unit.
3
Slide the multipurpose tray cover
over the paper rest.
6
Insert the tabs of the
other support tray into
the corresponding
slots above the ADF.
• To see how your unit looks fully assembled, see p. 2-10.
• For details on attaching the optional handset to your unit, see Appendix B.
Setting Up
Chapter 2
Making Connections
Your unit has three jacks on the side for connection of the following:
• Telephone line cord
• Optional handset or telephone
• Additional telephone, answering machine, or data modem
If you only have one telephone line and plan to use your unit for receiving both faxes and
voice calls, you will need to connect the optional handset, a telephone, or an answering
machine to your unit.
Be sure to connect any external device before using your unit. Follow this procedure to
connect the telephone line cord and external device(s):
Optional handset or
telephone
Connect the cord to the
h jack.
Telephone line cord
Connect the supplied
cord to the L jack. Then
connect the other end
to the telephone line
jack on your wall.
n
Chapter 2
Additional telephone,
answering machine,
or data modem
Connect the cord to the
t jack.
• Canon cannot guarantee that all answering machines will be compatible with your unit,
due to varying specifications.
• If you have connected an external device to your unit, be sure to set the correct receive
mode (1 Chapter 8).
• To connect an additional telephone as well as an answering machine, connect the additional
telephone to the answering machine, and then the answering machine to your unit.
• If you use your data modem extensively, you may prefer to have a dedicated telephone
line for it.
Setting Up
2-7
Setting Up
Connecting the Telephone Line Cord and
External Devices
Connecting the LASER CLASS to Your PC
To connect your unit to a PC, you will need to purchase a printer cable suitable for the
interface connector on your PC:
• A Centronics®-compatible parallel cable (IEEE 1284-compliant) no longer than 6.6 feet
(2 meters)
-or• A USB cable no longer than 16.4 feet (5 meters)
You can purchase either of these cables from your local authorized Canon dealer.
Follow this procedure to connect the appropriate cable:
■ Connecting a USB Cable
To ensure proper operation
of the printer driver, connect
the USB cable to the unit
and PC during software
installation (1 Printer Driver
Manual).
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2-8
■ Connecting a Parallel Cable
Connect the parallel cable to
the unit and PC before
installing the software. Be
sure to secure the cable
connectors with the wire
clips.
• You only need to connect one of the above cables.
• If using a USB cable, make sure your PC is running Microsoft Windows® 98/Me or
Windows® 2000, preinstalled by a computer manufacturer on purchase. (The USB port
operation also needs to be assured by the manufacturer.)
Setting Up
Chapter 2
Connecting the Power Cord
Before connecting the power cord, see Power Supply, p. 1-9.
Setting Up
Follow this procedure to connect the power cord:
Connect the supplied
power cord to the power
cord connector. Then
connect the other end into
a properly grounded 120 V
AC three-prong outlet.
n
• The unit is equipped with a three-prong, grounding-type plug provided with a third
(grounding) pin. This plug will only fit into a grounding-type outlet. This is a safety
feature. If you are unable to insert the plug into your outlet, contact an electrician to
replace the outlet. Do not defeat the safety purpose of the grounding-type plug by
breaking off the third prong or using a 3-to-2 adapter.
• Do not plug the unit into the same circuit as an appliance such as an air conditioner,
electric typewriter, television, or copier. Such devices generate electrical noise that can
interfere with your unit’s ability to send and receive faxes.
The unit has no power switch, so its power is on as long as it is plugged in. When you
connect the unit, the LCD displays these messages:
Ex:
PLEASE WAIT
Unit is warming up.
12/27
Unit is in standby mode (date and receive mode
displayed) and ready for use.
FaxTel
PUT IN CARTRIDGE
Chapter 2
If the toner cartridge has not been installed, this
message alternates with the standby mode display.
Setting Up
2-9
Main Components of the LASER CLASS
MULTI-PURPOSE TRAY COVER
PAPER REST
SUPPORT TRAYS
FACE-DOWN DELIVERY
SLOT
DOCUMENT GUIDES
ADF (AUTOMATIC
DOCUMENT FEEDER)
OPERATION PANEL
PAPER GUIDES
MULTI-PURPOSE TRAY
LATCH
FRONT COVER
PAPER DELIVERY
SELECTOR
FACE-UP DELIVERY SLOT
DOCUMENT SUPPORT
FX-3 TONER CARTRIDGE
COMPARTMENT
TRANSFER CHARGING
ROLLER
(DO NOT TOUCH)
PAPER RELEASE
LEVER
FIXING ASSEMBLY
FRONT COVER
2-10
Setting Up
Chapter 2
Operation Panel
• LCD
• Alarm Light
• Pause Button
• Resolution Button
• Set Button
• Hook Button
• Coded Dial Button
• Redial Button
• Start/Copy Button
• Stop Button
ABC
1
GHI
DEF
JKL
PRS
3
2
4
TUV
6
Receive Mode
Resolution
Set
Pause
Coded Dial
Redial
WXY
02
03
04
05
06
07
08
09
10
11
12
13
14
15
16
17
18
19
20
9
8
OPER
01
Alarm
MNO
5
7
Setting Up
• Receive Mode Button
0
Stop
Start/Copy
Hook
SYMBOLS
#
Tone
• One-Touch Speed Dialing
Buttons
• Numeric Buttons
• One-Touch Speed Dial Panel
Open the one-touch speed dial panel to
expose the special function buttons below.
Special Function Buttons
• Data Registration
Button
• Polling Button
21
• Delayed Transmission
Button
22
23
Data
Delayed
Registration Transmission
Polling
• Report Button
• + Button
24
Memory
Reference
• Memory Reference
Button
• ¨, ∂ Buttons
• ¬, ® Buttons
Report
• Space Button
• Clear Button
+
Space
Clear
Chapter 2
Setting Up
2-11
Installing the Toner Cartridge
This section describes how to install the toner cartridge in the unit for the very first time.
If you are replacing a used toner cartridge, see p. 12-6.
Before installing the toner cartridge, be sure to read the following:
• Use only FX-3 toner cartridges in your unit.
• Keep the toner cartridge away from computer screens, disk drives, and floppy disks.
The magnet inside the toner cartridge may harm these items.
• Do not store the toner cartridge in direct sunlight.
• Avoid locations subject to high temperature, high humidity, or rapid changes in
temperature. Store the toner cartridge between 32° and 95°F (0° and 35°C).
• Do not expose the toner cartridge to direct sunlight or bright light for longer than five
minutes.
• Store the toner cartridge in its protective bag. Do not open the bag until you are ready
to install the toner cartridge in the unit.
• Save the toner cartridge’s protective bag in case you need to repack and transport
the toner cartridge at a later date.
• Do not store the toner cartridge in a salty atmosphere or where there are corrosive
gases such as from aerosol sprays.
• Do not remove the toner cartridge from the unit unnecessarily.
• Do not open the drum protective shutter on the toner cartridge.
Print quality may deteriorate if the drum surface is exposed to
light or is damaged.
• Hold the toner cartridge by its handle so that your hand is
not touching the drum protective shutter.
• Do not stand the toner cartridge on end, and do not turn it
upside down. If toner becomes caked in the toner cartridge,
it may prove impossible to free it even by shaking the toner
cartridge.
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2-12
Do not place the toner cartridge in fire. Toner powder is flammable.
Setting Up
Chapter 2
Follow this procedure to install the toner cartridge in the unit:
1 Make sure the unit is plugged in.
Setting Up
2 Lift the latch and open the front cover.
c
Do not open the front cover
without lifting the latch since this
may damage your unit.
3 Remove the new FX-3 toner cartridge
from its protective bag.
• Save the protective bag in case you
need to repack the toner cartridge at a
later date.
4 Gently rock the toner cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.
Chapter 2
Setting Up
2-13
5 Place and support the toner cartridge
on a flat, clean surface, then gently
pull on the plastic tab to remove the
plastic seal.
• Use a firm, even pull to avoid breaking
the seal.
SIDE VIEW
PULL WITHIN
THIS RANGE
TOP VIEW
PULL WITHIN
THIS RANGE
6 Hold the toner cartridge by its handle
and insert it into the unit as far as it
will go, making sure that its tabs are
aligned with the rails inside the unit.
• Always hold the toner cartridge by its
handle.
7 Use both hands to close the front
cover.
2-14
Setting Up
Chapter 2
Loading Paper
This section explains how to load plain paper in the multi-purpose tray.
For complete details on paper and other print media for use with your unit, see Chapter 5.
c
The laser printing process uses high temperatures to fuse toner to the paper. Use
paper that will not melt, vaporize, discolor, or emit dangerous fumes at temperatures
near 338°F (170°C). For example, do not use vellum paper in a laser printer. Make
sure any letterhead or colored paper you use can withstand high temperatures.
• Your unit supports regular copier paper, cotton bond paper, and typical letterhead
paper. It does not require special media. Use cut-sheet paper only, not paper that
comes on a roll.
• Be sure to load paper of the correct size, weight, and quantity recommended for your
unit (1 Chapter 5).
• The multi-purpose tray is factory-set for loading letter-size paper, but you can change
this setting to other paper sizes (1 p. 5-9).
• You can choose whether paper is delivered through the face-up or face-down delivery
slot (1 p. 5-7). Choose according to the print media and task you are performing.
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.
• Do not load paper while the unit is printing.
• Do not leave paper stacked in the multi-purpose tray for long periods of time since it
may bend or curl and cause problems.
• Certain environmental conditions, such as extreme temperatures or humidity, can
cause some paper to misfeed in the multi-purpose tray. If you have trouble, feed one
sheet at a time.
• Take care not to drop any foreign objects into the multi-purpose tray.
• Avoid mixing new stock with paper
already loaded in the multi-purpose tray.
Adding new stock without removing the
paper already loaded will cause paper
jams. If you must add new stock, remove
the loaded paper and reload it together
with the new stock.
Chapter 2
Setting Up
2-15
Setting Up
Before loading paper, be sure to read the following:
Follow this procedure to load a stack (max. 0.4 in./10 mm stack height) of letter-size
plain paper in the multi-purpose tray:
1 Remove the multi-purpose tray cover
from the unit.
2 Prepare a stack of paper by tapping
it on a flat surface to even its edges.
3 Open the paper guides to the
approximate width of the stack.
4 Insert the stack into the multi-purpose
1
tray q (print side facing you and top
edge first), then adjust the paper
guides to the width of the paper w.
• Make sure there are no gaps between
the paper guides and the paper stack.
2
2
2-16
Setting Up
Chapter 2
5 Replace the multi-purpose tray cover.
• Be sure to replace this cover to prevent
dust accumulating inside the unit.
6 Adjust the paper delivery selector if
necessary (1 p. 5-7).
For details on how to change the paper size setting, see p.5-9.
Setting Up
n
Testing the LASER CLASS
Once you have assembled your unit, installed the toner cartridge, and loaded paper,
you can make sure your unit is printing properly by making several copies of a
document (1 p. 10-2).
If you have problems printing, see Chapter 13.
Chapter 2
Setting Up
2-17
2-18
Setting Up
Chapter 2
Chapter 3
Registering Information
Registering
Information
This chapter explains how to enter information in your unit. You will also find
instructions for registering the sender information that you are required to enter.
Guidelines for Entering Numbers, Letters, and Symbols.....................3-2
Correcting a Mistake ..............................................................................3-4
Registering Required Sender Information .............................................3-5
What is Sender Information?..................................................................3-5
Registering Your Sender Information .....................................................3-6
Setting the Telephone Line Type .............................................................3-8
Chapter 3
Registering Information
3-1
Guidelines for Entering Numbers, Letters,
and Symbols
When you come to a step that requires you to enter a name or number, refer to the
table below to determine which numeric button to press for the character you want:
Button
Letters (:A)
Numbers (:1)
1
1
ABC
2
ABCabc
2
3
DEFdef
3
4
GHIghi
4
5
JKLjkl
5
MNOmno
6
7
PQRSpqrs
7
8
TUVtuv
8
WXYZwxyz
9
DEF
GHI
JKL
MNO
6
PRS
TUV
WXY
9
OPER
0
0
SYMBOLS
#
Letter input (:A)
Number input (:1)
Tone
n
If you pause for more than 60 seconds between entering data, the unit will automatically
return to standby mode.
■ Changing Between Number Mode and Letter Mode
Press T to select number mode (:1) or
letter mode (:A).
_
:1
(Number mode)
_
:A
(Letter mode)
3-2
Registering Information
Chapter 3
■ Entering Letters
1 Press T to switch to letter mode (:A).
2 Press the numeric button that contains
_
:A
Ex:
C
:A
Ex:
CA
:A
_
:1
Ex:
1_
:1
Ex:
10_
:1
Ex:
#
:1
Ex:
#–
:1
the letter you want.
• Press repeatedly until the letter you want
appears. Each button cycles through the
letters it contains.
• If you are unsure which button to press for
the letter you want, see p. 3-2.
3 Continue entering other letters using
the numeric buttons.
Registering
Information
• If the next letter you want to enter is under
a different numeric button, simply press that
button until the letter you want appears.
-orIf the next letter you want to enter is under
the same numeric button you pressed in
step 2, press ® to move the cursor to the
right. Then press that same numeric button
repeatedly until the letter you want appears.
• To enter a space, press Space.
■ Entering Numbers
1 Press T to switch to number mode (:1).
2 Press the numeric button that contains
the number you want.
• To enter a space, press Space.
3 Continue entering other numbers using
the numeric buttons.
■ Entering Symbols
1 Press # repeatedly until the symbol
you want appears.
2 If you want to enter another symbol,
press ® to move the cursor to the
right, then press # repeatedly until the
symbol you want appears.
n
Chapter 3
Some of the buttons described above are located under the one-touch speed dial panel.
Registering Information
3-3
Correcting a Mistake
You can delete an entire entry by pressing Clear. Alternatively, follow this procedure to
correct individual characters:
1 Use ¬ or ® to move the cursor under
Ex:
CANEN
:A
Ex:
CANON
:A
the incorrect character.
2 Press the numeric button that contains
the correct letter, to enter it over the
incorrect character.
• If you are unsure which button to press
for the letter you want, see p. 3-2.
3 When you have finished making
corrections, press Set to register your
new entry.
n
3-4
Some of the buttons described above are located under the one-touch speed dial panel.
Registering Information
Chapter 3
Registering Required Sender Information
In the United States, FCC rules governing the use of facsimile equipment state that the
following sender information must be printed on every facsimile transmission:
• Your fax number
• Your personal name or company name
• The time and date of transmission
What is Sender Information?
When you receive a fax, the name of the person or company who sent you the fax,
their fax/telephone number, and the date and time of transmission will be printed in
small type at the top of each page. This information is called the Sender information or
the Transmit Terminal Identification (TTI). Similarly, you must register your details in
your unit so that whenever you send a fax, the other party knows who sent it, and when
it was sent. Below is an example of how your sender information would print on a fax
sent from your unit:
12/27/2001 10:12
FAX 123 4567
YOUR NAME
RECEIVER
001
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
You can select
if the sender
information is
printed inside
or outside the
image area
(1 TTI
POSITION,
p. 14-4).
Our Ref. 350/PJC/EAC
Date and time
of transmission.
Your fax or
telephone
number.
You can select if
FAX or TEL is
displayed before
the number
(1 TELEPHONE #
MARK, p. 14-4).
Receiver’s name
appears here if
you used memory
sending and
dialed their fax
number using
speed dialing.
The page
number of
the fax.
Your name or
company name.
To enter the sender information in your unit, follow the procedures on the following
pages.
Chapter 3
Registering Information
3-5
Registering
Information
Your unit has been designed to print this information at the top of every fax you send.
You must therefore register your unit’s telephone/fax number, your personal name or
company name, and the current date and time before using your unit. This section
gives details on registering your sender information.
Registering Your Sender Information
Follow this procedure to set the current date and time, register your fax/telephone
number, and register your name or company name:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set three times.
USER SETTINGS
• The date and time currently set for your
unit are displayed.
4 Use the numeric buttons to enter the
DATE & TIME
Ex:
12/20/2001 13:30
Ex:
12/27/2001 15:00
correct month, day, year, and time in
this order.
• Enter only the last two digits of the year.
• Use the 24-hour format for the time
(e.g. 1:00 p.m. as 13:00), and precede
single digits with a zero.
• If you make a mistake, press Clear and
re-enter the date and time.
5 Press Set twice.
DATA ENTRY OK
UNIT TELEPHONE #
6 Use the numeric buttons to enter your
fax/telephone number (max. 20 digits,
including spaces).
Ex:
TEL=
Ex:
TEL=
123 4567
• To enter a space, press Space. Spaces
are optional but make the number
easier to read.
• To enter a plus sign (+) before the
number, press +.
• If you make a mistake, press Clear and
re-enter the number.
3-6
Registering Information
Chapter 3
7 Press Set twice.
DATA ENTRY OK
UNIT NAME
8 Use the numeric buttons to enter your
Ex:
_
:A
Ex:
CAN0N
:A
name or company name (max. 24
characters, including spaces).
9 Press Set.
Registering
Information
• If you are unsure how to enter
characters, see p. 3-2.
• If you make a mistake, press Clear and
re-enter the name.
DATA ENTRY OK
TX TERMINAL ID
10 Press Stop to return to standby mode.
n
Chapter 3
Ex:
12/27
FaxTel
To check the sender information registered in your unit, you can print the USER’S DATA
LIST (1 p. 14-2).
Registering Information
3-7
Setting the Telephone Line Type
Before using your unit, make sure it is set for the telephone line type of your telephone
system. If you are unsure of your telephone line type, check with your local telephone
company.
Your unit is factory-set to operate for tone dialing (TOUCH TONE setting). If you need to
change this setting for pulse dialing (ROTARY PULSE setting), follow this procedure:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set twice.
USER SETTINGS
DATE & TIME
4 Use ∂ or ¨ to select TEL LINE TYPE.
TEL LINE TYPE
5 Press Set.
TOUCH TONE
6 Use ∂ or ¨ to select ROTARY PULSE.
ROTARY PULSE
7 Press Set.
8 Press Stop to return to standby mode.
3-8
Registering Information
REPORT SETTINGS
Ex:
12/27
FaxTel
Chapter 3
Chapter 4
Document Handling
This chapter describes the documents you can load in your unit for sending and
copying.
Document
Handling
Document Requirements .........................................................................4-2
Scanned Area of a Document ................................................................4-2
Loading Documents .................................................................................4-3
Adding Pages to the Document in the ADF ...........................................4-4
Chapter 4
Document Handling
4-1
Document Requirements
The documents you load in the ADF for sending and copying must meet the following
requirements:
One-page document
Multipage document of the
same thickness and weight
Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm)
Min. 5.8 ¥ 4.1 in. (Min. 148 ¥ 105 mm)
Max. 8.5 ¥ Approx. 39.4 in.
(Max. 216 mm ¥ Approx. 1 m)
Max. 8.5 ¥ 14 in.
(Max. 216 ¥ 356 mm)
Quantity
1 sheet
Max. 20 letter- or A4-size sheets*
Max. 10 legal-size sheets*
Thickness
0.002 to 0.009 in. (0.06 to 0.23 mm)
0.002 to 0.005 in. (0.06 to 0.13 mm)
Weight
9.3 to 64 lb. (35 to 240 g/m )
10.7 to 24 lb. (40 to 90 g/m2)
Size
(W ¥ L)
2
■ Problem Documents
• To prevent document jams in the ADF, do not use any of the following:
– Wrinkled or creased paper
– Carbon paper or carbon-backed paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Onion skin or thin paper
• Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.
• Make sure any glue, ink, or correction fluid on the document is completely dry before
loading it in the ADF.
• If you have a document that will not feed properly in the ADF, make a photocopy of
the document and load the copy instead.
• If you will be sending a document that you have printed from your unit, be sure to use
face-down delivery when printing that document (1 p. 5-7).
Scanned Area of a Document
The shaded area shows the scanned
area of a document. Make sure your
document’s text and graphics fall within
this area.
MAX. 0.16"
(MAX. 4 mm)
Letter/Legal
MAX. 0.16"
(MAX. 4 mm)
MAX. 0.12"
(MAX. 3 mm)
MAX. 0.12"
(MAX. 3 mm)
* 20 lb. (75 g/m2) paper
4-2
Document Handling
Chapter 4
Loading Documents
Follow this procedure to load documents in the ADF:
1 Adjust the document guides to the
width of the document.
2 Gently insert the top of the document,
face down, in the ADF until you hear a
beep.
Document
Handling
• Tap multipage documents on a flat
surface to even the edges before
inserting them in the ADF.
The document is now ready for scanning.
n
• For a multipage document, the pages are fed one by one from the bottom of the stack.
• Wait until all pages of your document have been scanned before starting a new job.
■ Problems With Multipage Documents
If you have trouble feeding multipage documents in the ADF, remove the stack and tap
it on a flat surface to even the edges. Then “slant” the stack so that its front edge is
bevelled, and insert the stack in the ADF.
n1
To avoid feeding problems, make sure the document meets the document requirements
( p. 4-2).
Chapter 4
Document Handling
4-3
Adding Pages to the Document in the ADF
If you need to add pages to your document in the ADF, wait until the last page starts
feeding, then load up to 20 additional pages (10 legal size). The last and first page
should overlap by about one inch (2.5 cm).
1"
(2.5 cm)
4-4
Document Handling
Chapter 4
Chapter 5
Print Media Handling
This chapter describes the print media you can load in your unit, and other information
related to print media and printing.
Print Media
Handling
Print Media Requirements .......................................................................5-2
Printable Areas .......................................................................................5-3
Selecting and Loading Print Media.........................................................5-4
Paper ......................................................................................................5-4
Envelopes...............................................................................................5-4
Transparencies .......................................................................................5-6
Selecting Face-Up or Face-Down Delivery ............................................5-7
Changing the Paper Size Setting ............................................................5-9
Adjusting the Toner Saver Setting ........................................................5-11
Chapter 5
Print Media Handling
5-1
Print Media Requirements
You can load the following print media in the multi-purpose tray:
Print Media
Size (W ¥ L)
Plain Paper
Envelopes
Quantity & Weight
Min.
3.6 ¥ 5 in.
(92 ¥ 127 mm)
Max.
8.5 ¥ 14 in.
(216 ¥ 356 mm)
Quantity:
Max. stack height:
0.4 in./10 mm
(Approx. 100 sheets of
20 lb. (75 g/m2) paper)
LTR (Letter)
8.5 ¥ 11 in.
(216 ¥ 279 mm)
LGL (Legal)
8.5 ¥ 14 in.
(216 ¥ 356 mm)
Weight:
17 to 24 lb. (64–90 g/m2)
A4
8.3 ¥ 11.7 in.
(210 ¥ 297 mm)
1 sheet: 17 to 28 lb.
(64–105 g/m2)
CUSTOM1/LONG*
8.5 ¥ 12.5 in. to
8.5 ¥ 13.4 in.
(216 ¥ 317 mm to
216 ¥ 340 mm)*
CUSTOM2/SHORT*
8.5 ¥ 10 in. to
8.5 ¥ 11.2 in.
(216 ¥ 254 mm to
216 ¥ 285 mm)*
U.S. Commercial
No. 10
9.5 ¥ 4.1 in.
(241 ¥ 104 mm)
European DL
8.7 ¥ 4.3 in.
(220 ¥ 110 mm)
Transparencies LTR (Letter)
A4
8.5 ¥ 11 in.
(216 ¥ 279 mm)
7 envelopes
1 sheet
8.3 ¥ 11.7 in.
(210 ¥ 297 mm)
Once you have decided which paper you want to load, be sure to do the following:
• Check that the print media is compatible with your unit (1 p. 5-4).
• If you are loading paper, check that the paper size setting of the multi-purpose tray is
set for the paper size you are loading (1 p. 5-9). (The default setting is letter size.)
• Check that paper delivery is set correctly for the print media and task you are
performing (1 p. 5-7).
• Check that you have loaded the print media correctly in the multi-purpose tray
(1 p. 5-4).
* For this setting, you may need to load fewer sheets.
5-2
Print Media Handling
Chapter 5
Printable Areas
3 Paper
The shaded area shows the printable area of letter-size paper.
MAX. 0.16"
(MAX. 4 mm)
FEED
DIRECTION
Letter
MAX. 0.39"
(MAX. 10 mm)
MAX. 0.16"
(MAX. 4 mm)
MAX. 0.2"
(MAX. 5 mm)
3 Envelope
The shaded area shows the printable area of U.S. Commercial No. 10-size envelopes.
Print Media
Handling
MAX. 0.16"
(MAX. 4 mm)
FEED
DIRECTION
MAX. 0.39"
(MAX. 10 mm)
MAX. 0.16"
(MAX. 4 mm)
MAX. 0.2"
(MAX. 5 mm)
U.S. Commercial
No. 10
Chapter 5
Print Media Handling
5-3
Selecting and Loading Print Media
Paper
3 Selecting Paper
• To prevent paper jams in the multi-purpose tray, do not use any of the following:
– Wrinkled or creased paper
– Curled or rolled paper
– Coated paper
– Torn paper
– Damp paper
– Onion skin or very thin paper
• The following types of paper do not print well:
– Highly textured paper
– Very smooth paper
– Shiny paper
• Make sure the paper is free from dust, lint, and oil stains.
• Be sure to test paper before purchasing large quantities.
• Store all paper wrapped and on a flat surface until ready to use. Keep opened packs
in their original packaging, in a cool, dry location.
• Store paper at 64.4°–75.2°F (18°–24°C), 40%–60% relative humidity.
3 Loading Paper
For instructions on loading paper in the multi-purpose tray, see p. 2-15.
Envelopes
3 Selecting Envelopes
• Use standard envelopes with diagonal seams and flaps.
• To prevent jams in the multi-purpose tray, do not use the following:
–Envelopes with windows, holes, perforations, cutouts, and double flaps
–Envelopes made with special coated paper or deeply embossed paper
–Envelopes with peel-off sealing strips
–Envelopes with letters enclosed
• You may be able to load other size envelopes than those listed on the previous page.
However, Canon cannot guarantee consistent performance on these.
n
5-4
When printing on envelopes, be sure to use face-up delivery (1 p. 5-7).
Print Media Handling
Chapter 5
3 Loading Envelopes
Follow this procedure to load up to 7 envelopes in the multi-purpose tray:
1 Prepare the envelopes.
❚ Arrange the stack of envelopes on a
firm, clean surface, and press down
firmly on the edges to make the folds
crisp.
• Press all the way around the envelopes
to remove any curls and expel air from
inside the envelopes. Also, press firmly
on the area that corresponds to the
edges of the back flap.
❚ Remove any curling from the
envelopes by holding the edges
diagonally and bending them gently.
❚ Run a pen or other rounded object
along the back flaps to flatten them.
FLAP
Print Media
Handling
• The flaps should not bulge more than
0.2 in. (5 mm).
2 Remove the multi-purpose tray cover
from the unit.
Chapter 5
Print Media Handling
5-5
3 Insert the stack into the multi-purpose
tray q (print side facing you), then
adjust the paper guides to the width of
the stack w.
1
2
2
4 Replace the multi-purpose tray cover.
• Be sure to replace this cover to prevent
dust accumulating inside the unit.
5 Adjust the paper delivery selector to
U (face-up delivery). For details,
see p. 5-7.
The unit is now ready to print.
Transparencies
3 Selecting Transparencies
• Use only special laser printer transparencies.
n
• When printing on transparencies, be sure to use face-up delivery (1 p. 5-7).
• To prevent the transparency from curling, remove it as soon as it exits the unit and place
it on a flat surface to cool.
3 Loading Transparencies
Load transparencies in the multi-purpose tray as for paper (1 p. 2-15). However, load
only one transparency at a time.
5-6
Print Media Handling
Chapter 5
Selecting Face-Up or Face-Down Delivery
■ Paper Path
Understanding how paper feeds through the unit will help you determine which paper
delivery slot is appropriate for the print media and task you are performing.
First, the paper travels to the toner cartridge where a laser beam “draws” the print
image on the drum, which in turn applies toner to the paper. The paper travels to the
fixing assembly where the toner is “fixed” (fused) to the paper. It then exits the unit
through the face-up delivery slot (front of the unit) or the face-down delivery slot (top of
the unit).
FACE-DOWN
DELIVERY
PAPER
DELIVERY
SELECTOR
Print Media
Handling
FACE-UP DELIVERY
■ Before Setting the Paper Delivery Selector
Before selecting paper delivery, be sure to take note of the following:
• Always set the paper delivery selector before printing.
• Changing paper delivery while the unit is printing will cause problems. Wait for the
printout to exit the unit completely before changing paper delivery.
• The face-down delivery slot can hold up to approximately 50 sheets of paper. To
prevent paper jams, remove paper from this slot before the count reaches 50.
• Make sure there is enough room for the paper to exit from the face-up delivery slot.
Remove each sheet as it is delivered from this slot.
• Never pull the paper as it comes out of the unit.
Chapter 5
Print Media Handling
5-7
• Select face-down delivery when:
– printing on paper.
– you want the printed pages to stack in the correct page order.
– you are printing a small number of pages.
– you only receive a small number of faxes, and of few pages.
– you will be faxing a document you have printed from your unit.
• Select face-up delivery when:
– printing on envelopes.
– printing on transparencies.
– you are expecting to print or receive a large number of pages, or plan to be away and
want to receive faxes during your absence. If this is the case, place your unit near the
edge of a table so that the pages can fall away from your unit without blocking the
face-up delivery slot. Place a container below your unit to collect the pages.
■ Setting the Paper Delivery Selector
Select face-up or face-down delivery with the paper delivery selector.
FACE-UP
DELIVERY (U)
FACE-DOWN
DELIVERY (D)
c
5-8
When using face-up delivery, you must remove each sheet as it is delivered.
Failure to do this may cause jams in the face-up delivery slot and result in damage
to your unit.
Print Media Handling
Chapter 5
Changing the Paper Size Setting
The multi-purpose tray is factory-set for loading letter-size paper. If you want to load a
different paper size (1 p. 5-2), follow this procedure to change the paper size setting:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select PRINTER
PRINTER SETTINGS
SETTINGS.
5 Press Set.
RX REDUCTION
6 Use ∂ or ¨ to select PAPER SIZE.
7 Press Set.
PAPER SIZE
Ex:
LTR
8 Use ∂ or ¨ to select the paper size
you want for the multi-purpose tray.
Print Media
Handling
• You can select from the following:
– LTR
– LGL
– CUSTOM
– A4
• For details on the paper sizes above,
see p. 5-2.
■ If you selected LTR, LGL, or A4 in step 8:
9 Press Set.
10 Press Stop to return to standby mode.
ECONOMY PRT
Ex:
12/27
FaxTel
■ If you selected CUSTOM in step 8:
9 Press Set.
Chapter 5
Ex:
CUSTOM1/LONG
Print Media Handling
5-9
10 Use ∂ or ¨ to select the custom
paper size setting.
• You can select from the following:
– CUSTOM1/LONG
– CUSTOM2/SHORT
• For details on the paper sizes above,
see p. 5-2.
11 Press Set.
12 Press Stop to return to standby mode.
5-10
Print Media Handling
ECONOMY PRT
Ex:
12/27
FaxTel
Chapter 5
Adjusting the Toner Saver Setting
By enabling the toner saver setting, you can reduce toner consumption of the toner
cartridge by approximately 30% to 40%. This will extend the toner cartridge life.
n
By enabling this setting, print quality will be reduced. For highest print quality, disable this
setting.
Follow this procedure to enable or disable the toner saver setting:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select PRINTER
PRINTER SETTINGS
SETTINGS.
5 Press Set.
RX REDUCTION
6 Use ∂ or ¨ to select ECONOMY PRT.
Ex:
OFF
Print Media
Handling
7 Press Set.
ECONOMY PRT
8 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON (Enable toner saving)
– OFF (Disable toner saving)
9 Press Set.
10 Press Stop to return to standby mode.
Chapter 5
TONER SUPPLY LOW
Ex:
12/27
FaxTel
Print Media Handling
5-11
5-12
Print Media Handling
Chapter 5
Chapter 6
Speed Dialing
This chapter describes how to register and use speed dialing.
Speed Dialing
What is Speed Dialing?............................................................................6-2
Speed Dialing Methods ..........................................................................6-2
Registering One-Touch Speed Dialing ...................................................6-3
Registering Coded Speed Dialing...........................................................6-8
Registering Group Dialing .....................................................................6-13
Using Speed Dialing...............................................................................6-16
Sending a Document With Speed Dialing ............................................6-16
Making a Telephone Call With Speed Dialing ......................................6-17
Printing Speed Dialing Lists..................................................................6-18
Chapter 6
Speed Dialing
6-1
What is Speed Dialing?
Instead of having to dial a fax or telephone number using regular dialing (i.e. with the
numeric buttons), you can simplify the dialing procedure by registering the
fax/telephone number for speed dialing. This will reduce the number of buttons you
need to press to dial the fax/telephone number, making it convenient for frequently
dialed numbers.
Speed dialing also allows you to register several fax numbers under one speed dialing
button or code so that you can send a document to all those fax numbers in one
operation.
See below for details on the different speed dialing methods.
Speed Dialing Methods
Your unit offers the following speed dialing methods:
■ One-Touch Speed Dialing (2 p. 6-3)
Register a fax/telephone number under a one-touch speed dialing button so that you
only have to press one button to dial that fax/telephone number.
There are 24 one-touch speed dialing buttons available for you to register
fax/telephone numbers.
■ Coded Speed Dialing (2 p. 6-8)
Register a fax/telephone number under a coded speed dialing code so that you only
have to press Coded Dial and enter the registered two-digit code (with the numeric
buttons) to dial that fax/telephone number.
There are 100 codes available for you to register fax/telephone numbers.
■ Group Dialing (2 p. 6-13)
“Group” up to 123 fax numbers together, so you can send to those fax numbers in one
quick operation. A group is registered under a one-touch speed dialing button or a
coded speed dialing code.
6-2
Speed Dialing
Chapter 6
Registering One-Touch Speed Dialing
By registering a fax/telephone number under a one-touch speed dialing button, you can
simplify dialing of that number to the press of a single button.
When you register one-touch speed dialing, you will:
– assign one of the 24 one-touch speed dialing buttons for the fax/telephone number
you want to register.
– register the fax/telephone number under that one-touch speed dialing button.
– register a name for the one-touch speed dialing button. This name appears in speed
dialing lists, in reports, and at the top of the recipient’s fax if you use memory sending
(1 p. 7-5).
– set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these settings.
Follow this procedure to register one-touch speed dialing:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Use ∂ or ¨ to select TEL
TEL REGISTRATION
REGISTRATION.
4 Press Set twice.
5 Use ∂ or ¨ to select the one-touch
1-TOUCH SPD DIAL
Ex:
01=
Ex:
04=
speed dialing button (01 to 24) under
which you want to register the
fax/telephone number.
Speed Dialing
• If a one-touch speed dialing button has
already been registered, the number
registered under that button appears.
• If a group is already registered under a
one-touch speed dialing button, GROUP
DIAL appears.
6 Press Set twice.
TELEPHONE NUMBER
Ex:
Chapter 6
TEL=_
Speed Dialing
6-3
7 Use the numeric buttons to enter the
Ex:
fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).
TEL=20 545 8545_
• To enter a space, press Space. Spaces
are optional and are ignored during
dialing.
• To enter a pause, press Pause
(1 p. 9-2).
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.
• To cancel one-touch speed dialing for
the button you selected, press Clear
then Set. Press Stop to return to
standby mode. The fax/telephone
number and name registered under that
button will be deleted.
• If you have already registered a number
that you want to keep, ignore this step.
8 Press Set twice.
DATA ENTRY OK
NAME
9 Use the numeric buttons to enter a
name for the one-touch speed dialing
button (max. 16 characters, including
spaces).
Ex:
_
:A
Ex:
Canon EUROPA
:A
• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.
10 Press Set.
DATA ENTRY OK
OPTIONAL SETTING
6-4
Speed Dialing
Chapter 6
11 This completes the basic one-touch
speed dialing settings.
To continue registering other onetouch speed dialing buttons, press
Data Registration and repeat the
procedure from step 5.
-orTo end registering one-touch speed
dialing buttons, press Stop to return to
standby mode.
-orTo register the transmission type for
the current button you are registering,
continue with the steps below.
12 Press Set.
Ex:
Ex:
05=
12/27
FaxTel
Ex:
OFF
13 Use ∂ or ¨ to select ON.
ON
14 Press Set twice.
TX TYPE
Ex:
REGULAR TX
15 Use ∂ or ¨ to select the transmission
type setting you want.
Speed Dialing
• You can select from the following:
– REGULAR TX
Normal transmission.
– PSWD/SUBADDRESS
Transmission with a subaddress
and/or password. For details, see the
following page.
Chapter 6
Speed Dialing
6-5
■ If you selected REGULAR TX in step 15:
16 Press Set.
Ex:
17 Press Stop to return to standby mode.
Ex:
05=
12/27
FaxTel
■ If you selected PSWD/SUBADDRESS in step 15:
The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).
Continue with the steps below to register a subaddress/password:
16 Press Set twice.
SUBADDRESS
Ex:
17 If a subaddress is required, use the
Ex:
1234
numeric buttons to enter it (max. 20
digits).
• If a subaddress is not required, ignore
this step.
• If you have already registered a
subaddress that you want to keep,
ignore this step.
18 Press Set twice.
PASSWORD
Ex:
19 If a password is required, use the
numeric buttons to enter it (max. 20
digits).
Ex:
4321
• If a password is not required, ignore this
step.
• If you have already registered a
password that you want to keep, ignore
this step.
6-6
Speed Dialing
Chapter 6
20 Press Set.
Ex:
05=
21 To continue registering other onetouch speed dialing buttons, repeat
the procedure from step 5.
-orPress Stop to return to standby mode.
12/27
FaxTel
• Use the destination labels provided with your unit to label the one-touch speed dialing
buttons. Stick the labels above each corresponding button.
• To check your entries, you can print a list of all the numbers and names registered for
one-touch speed dialing (1 p. 6-18).
Speed Dialing
n
Ex:
Chapter 6
Speed Dialing
6-7
Registering Coded Speed Dialing
By registering a fax/telephone number under a coded speed dialing code, you can
simplify dialing of that number to pressing Coded Dial and entering the registered twodigit code.
When you register coded speed dialing, you will:
– assign one of the 100 codes for the fax/telephone number you want to register.
– register the fax/telephone number under that coded speed dialing code.
– register a name for the coded speed dialing code. This name appears in speed
dialing lists, in reports, and at the top of the recipient’s fax if you use memory sending
(1 p. 7-5).
– set the transmission type for the fax number you have registered. You can set a
subaddress and/or password if the other party’s fax machine requires these settings.
Follow this procedure to register coded speed dialing:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Use ∂ or ¨ to select TEL
TEL REGISTRATION
REGISTRATION.
4 Press Set.
1-TOUCH SPD DIAL
5 Use ∂ or ¨ to select CODED SPEED
CODED SPEED DIAL
DIAL.
6 Press Set.
Ex:
A00=
7 Use ∂ or ¨ to select the coded speed
Ex:
A01=
dialing code (00 to 99) under which
you want to register the fax/telephone
number.
• Alternatively, press Coded Dial and use
the numeric buttons to enter the code.
• If a coded speed dialing code has
already been registered, the number
registered under that code appears.
• If a group is already registered under a
coded speed dialing code, GROUP DIAL
appears.
6-8
Speed Dialing
Chapter 6
8 Press Set twice.
9 Use the numeric buttons to enter the
TELEPHONE NUMBER
Ex:
TEL=_
Ex:
TEL=3 3758 2111_
fax/telephone number you want to
register (max. 120 digits, including
spaces and pauses).
• To enter a space, press Space. Spaces
are optional and are ignored during
dialing.
• To enter a pause, press Pause
(1 p. 9-2).
• To correct a mistake in the number,
press ¬ to delete the rightmost digit.
Alternatively, press Clear to delete the
entire number.
• To cancel coded speed dialing for the
code you selected, press Clear then
Set. Press Stop to return to standby
mode. The fax/telephone number and
the name registered under that code will
be deleted.
• If you have already registered a number
that you want to keep, ignore this step.
10 Press Set twice.
DATA ENTRY OK
NAME
name for the coded speed dialing
code (max. 16 characters, including
spaces).
_
:A
Ex:
Canon Inc.
:A
Speed Dialing
11 Use the numeric buttons to enter a
Ex:
• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.
Chapter 6
Speed Dialing
6-9
12 Press Set.
DATA ENTRY OK
OPTIONAL SETTING
13 This completes the basic coded speed
dialing settings.
To continue registering other coded
speed dialing codes, press Data
Registration and repeat the
procedure from step 7.
-orTo end registering coded speed
dialing codes, press Stop to return
to standby mode.
-orTo register the transmission type for
the current code you are registering,
continue with the steps below.
14 Press Set.
Ex:
A02=
Ex:
12/27
FaxTel
Ex:
OFF
15 Use ∂ or ¨ to select ON.
ON
16 Press Set twice.
TX TYPE
Ex:
REGULAR TX
17 Use ∂ or ¨ to select the transmission
type setting you want.
• You can select from the following:
– REGULAR TX
Normal transmission.
– PSWD/SUBADDRESS
Transmission with a subaddress
and/or password. For details, see the
following page.
6-10
Speed Dialing
Chapter 6
■ If you selected REGULAR TX in step 17:
18 Press Set.
Ex:
A02=
19 Press Stop to return to standby mode.
Ex:
12/27
FaxTel
■ If you selected PSWD/SUBADDRESS in step 17:
The other party’s fax machine may require an ITU-T-standard subaddress and/or
password to receive faxes. The subaddress/password you register here must match
exactly the one(s) registered on the other party’s fax machine. Contact the other party
to check their settings.
When sending with a subaddress/password, the other party’s fax machine receives the
fax only if your subaddress/password matches theirs. Their fax machine then handles
the received fax according to the feature they are using.
You also need to register a subaddress/password when polling a fax machine that
requires these settings (1 p. 9-9).
Continue with the steps below to register a subaddress/password:
18 Press Set twice.
SUBADDRESS
Ex:
19 If a subaddress is required, use the
Ex:
1234
numeric buttons to enter it (max. 20
digits).
20 Press Set twice.
Speed Dialing
• If a subaddress is not required, ignore
this step.
• If you have already registered a
subaddress that you want to keep,
ignore this step.
PASSWORD
Ex:
21 If a password is required, use the
numeric buttons to enter it (max. 20
digits).
Ex:
4321
• If a password is not required, ignore this
step.
• If you have already registered a
password that you want to keep, ignore
this step.
Chapter 6
Speed Dialing
6-11
22 Press Set.
Ex:
A02=
Ex:
12/27
23 To continue registering other coded
speed dialing codes, repeat the
procedure from step 7.
-orPress Stop to return to standby mode.
n
6-12
FaxTel
To check your entries, you can print a list of all the numbers and names registered for
coded speed dialing (1 p. 6-18). You may want to keep this list near your unit to refer to it
when dialing.
Speed Dialing
Chapter 6
Registering Group Dialing
If you frequently send documents to the same group of fax numbers, you can “group”
these numbers under a one-touch speed dialing button or coded speed dialing code.
You can then send to all the fax numbers in the group in one quick and simple
operation.
When you register group dialing, you will:
– assign a one-touch speed dialing button or a coded speed dialing code for the group
of fax numbers you want to register.
– group up to 123 fax numbers under that button or code. The fax numbers must
already be registered for one-touch or coded speed dialing (i.e. you cannot enter the
fax numbers with the numeric buttons).
– register a name for the group. This name appears in speed dialing lists.
Follow this procedure to register group dialing:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Use ∂ or ¨ to select TEL
TEL REGISTRATION
REGISTRATION.
4 Press Set.
1-TOUCH SPD DIAL
5 Use ∂ or ¨ to select GROUP DIAL.
6 Press Set.
GROUP DIAL
Ex:
01=1-TOUCH SPD
Ex:
03=
button or coded speed dialing code
under which you want to register the
group.
❚ To register a group under a onetouch speed dialing button:
Use ∂ or ¨ to select the one-touch
speed dialing button (01 to 24)
under which you want to register the
group.
Speed Dialing
7 Select a one-touch speed dialing
• If a one-touch speed dialing button has
already been registered, 1-TOUCH
SPD or GROUP DIAL appears.
Chapter 6
Speed Dialing
6-13
❚ To register a group under a coded
speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the coded
speed dialing code (00 to 99) under
which you want to register the group.
Ex:
A21=
• If a coded speed dialing code has
already been registered, CODED
SPEED or GROUP DIAL appears.
If you wish to register a group
under a button or code already
registered for speed dialing, you
must delete the previous
information first (1 pp. 6-3, 6-8).
n
8 Press Set twice.
TELEPHONE NUMBER
Ex:
TEL=
9 Enter the one-touch and/or coded
speed dialing numbers you want to
register in the group.
❚ To enter a fax number registered
for one-touch speed dialing:
Press the one-touch speed dialing
button(s) assigned to the number(s)
you want to register in the group.
❚ To enter a fax number registered
for coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code assigned to the number
you want to register in the group.
Repeat for other codes.
Ex:
01=905 795 1111
Ex:
A01=03 3758 2111
• The number registered under the
button or code you enter appears.
• You can also enter groups registered
under buttons or codes. In this case,
GROUP DIAL appears.
• You cannot enter numbers not
registered for one-touch or coded
speed dialing (i.e. with the numeric
buttons).
6-14
Speed Dialing
Chapter 6
• To add fax numbers to a previously
registered group, simply enter them as
explained in this step.
• If you enter the wrong destination, or if
you want to delete a destination
already registered in a group, use ∂ or
¨ to select that entry, then press
Clear.
• To cancel group dialing for the button
or code you selected, press Clear until
all entries are deleted, then press Set.
Press Stop to return to standby mode.
All fax numbers and the name of the
group registered under that button or
code will be deleted.
10 Press Set twice.
11 Use the numeric buttons to enter a
NAME
Ex:
_
Ex:
Canon GROUP 2_ :1
name for the group (max.16
characters, including spaces).
:A
• If you are unsure how to enter
characters, see p. 3-2.
• If you have already registered a name
that you want to keep, ignore this step.
12 Press Set.
DATA ENTRY OK
Ex:
04=1-TOUCH SPD
repeat the procedure from step 7.
-orPress Stop to return to standby mode.
n
Chapter 6
Ex:
12/27
FaxTel
• If you registered groups under one-touch speed dialing buttons, use the destination
labels provided with your unit to label the buttons. Stick the labels above each
corresponding button.
• To check your entries, you can print a list of all the numbers and names registered for
group dialing (1 p. 6-18). You may want to keep this list near your unit to refer to it when
dialing.
Speed Dialing
6-15
Speed Dialing
13 To continue registering other groups,
Using Speed Dialing
Once you have registered fax/telephone numbers for one-touch speed dialing
(1 p. 6-3), coded speed dialing (1 p. 6-8), or group dialing (1 p. 6-13), you can begin
to send documents or make telephone calls with speed dialing.
Sending a Document With Speed Dialing
Follow this procedure to send a document using one-touch speed dialing, coded speed
dialing, or group dialing:
1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to send if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
unit’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).
Ex:
MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)
2 Enter the one-touch speed dialing
button or coded speed dialing code
assigned to the fax number or group
you want to send to.
❚ One-touch speed dialing button:
Press the one-touch speed dialing
button you want.
❚ Coded speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want.
• If you make a mistake, press Stop and
repeat this step.
• NO TEL # appears if no fax/telephone
number or group is assigned to the
speed dialing button or code you
pressed.
3 Press Start/Copy to begin scanning
for sending, or wait a few seconds for
your unit to begin scanning
automatically.
• If you do not want your unit to begin
scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).
6-16
Speed Dialing
Chapter 6
Making a Telephone Call With Speed Dialing
Follow this procedure to dial a telephone number registered for one-touch or coded
speed dialing on your unit:
1 Make sure you have connected the
optional handset or a telephone to
your unit (1 p. 2-7).
2 Press Hook.
• You can also lift the handset instead of
pressing Hook.
TEL=
3 Enter the one-touch speed dialing
button or coded speed dialing code
assigned to the telephone number you
want to dial.
❚ One-touch speed dialing button:
Press the one-touch speed dialing
button you want.
❚ Coded speed dialing code:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want.
• If you make a mistake, press Hook or
hang up the handset and start again
from step 2.
• NO TEL # appears if no fax/telephone
number is assigned to the speed
dialing button or code you pressed.
• NOT AVAILABLE appears if you
entered a speed dialing button or code
assigned to a group of fax numbers.
4 When you hear the other party answer
Speed Dialing
the call, pick up the handset to start
talking.
5 When you are finished, simply hang
up.
Chapter 6
Speed Dialing
6-17
Printing Speed Dialing Lists
To check the fax/telephone numbers and names registered for speed dialing, you can
print the speed dialing lists. You may want to keep these lists near your unit to refer to
them when dialing.
Follow this procedure to print speed dialing lists:
1 Open the one-touch speed dial panel.
2 Press Report.
3 Use ∂ or ¨ to select SPEED DIAL
LIST.
4 Press Set.
ACTIVITY REPORT
SPEED DIAL LIST
1-TOUCH LIST
5 Use ∂ or ¨ to select the list you want
to print.
• You can select from the following:
– 1-TOUCH LIST
– CODED DIAL LIST
– 1-TOUCH (DETAIL)
– CODED (DETAIL)
– GROUP DIAL LIST
■ If you selected GROUP DIAL LIST in step 5:
6 Press Set.
• The unit prints the list.
■ If you selected a list other than GROUP DIAL LIST in step 5:
6 Press Set.
SORTED OUTPUT
YES=(A)
NO=(#)
7 Select in what order you want the lists
to be printed.
Press T to print the list with the
destination names (CONNECTION ID
on the reports) in alphabetical order
(sorted).
-orPress # to print the list in code or
button order (unsorted).
• The unit prints the list.
Samples of the lists are shown on the following pages.
6-18
Speed Dialing
Chapter 6
■ 1-TOUCH SPD DIAL LIST 1
12/27/2001 17:23 FAX 123 4567
CANON
001
***********************************
12/27/2001 17:23 FAX 123
4567
CANON
*** 1-TOUCH SPD DIAL LIST 1 ***
NO.
[
[
[
[
[
CONNECTION
01]
03]
04]
05]
12]
905 795 1111
GROUP DIAL
2 50921
NO.
1 432 2060
12]
2 887 0166[
[
01]
[
03]
[
04]
[
05]
001
***********************************
***********************************
TEL
CONNECTION
IDSPD DIAL LIST 1TX ***
TYPE
*** 1-TOUCH
***********************************
Canon
CANADA
REGULAR TX
GROUP 2
Canon ITALIA
CONNECTION TEL
Canon OPTICS
2 887 0166
Canon AUSTRALIA
905 795 1111
GROUP DIAL
2 50921
1 432 2060
REGULAR TX ID
CONNECTION
PSWD/SUBADD.
Canon
AUSTRALIA
REGULAR
TX
Canon CANADA
Canon GROUP 2
Canon ITALIA
Canon OPTICS
TX TYPE
REGULAR TX
REGULAR TX
REGULAR TX
PSWD/SUBADD.
IF YOU PRESS T IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).
IF YOU PRESS # IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).
■ 1-TOUCH SPD DIAL LIST 2 (Detailed List)
12/27/2001 17:23 FAX 123 4567
CANON
001
***********************************
12/27/2001 17:23 FAX 123
4567
CANON
*** 1-TOUCH SPD DIAL LIST 2 ***
01]
CONNECTION TEL
CONNECTION ID
TX TYPE
[
03]
[
04]
[
12]
TEL
CONNECTION
TEL CONNECTION
GROUP
DIAL
CONNECTION
ID2
CONNECTION ID
GROUP
TX TYPE
CONNECTION TEL
2 50921
[
01]
CONNECTION
CONNECTION
ID
Canon TEL
ITALIA
CONNECTION
ID TX
TX TYPE
REGULAR
TX TYPE
CONNECTION TEL
1 432 2060
[
03]
CONNECTION
CONNECTION
ID
Canon TEL
OPTICS
CONNECTION
ID
TX TYPE
PSWD/SUBADD.
SUBADDRESS
1323
[
04]
CONNECTION TEL
ID
CONNECTION TEL CONNECTION
2 887 0166
TX TYPECanon AUSTRALIA
CONNECTION ID
TX TYPE
REGULAR TX
[
05]
CONNECTION TEL
CONNECTION ID
TX TYPE
SUBADDRESS
[
05]
12]
2 887 0166
Canon AUSTRALIA
REGULAR TX
905 795 1111
Canon CANADA
REGULAR TX
GROUP DIAL
Canon GROUP 2
2 50921
Canon ITALIA
REGULAR TX
1 432 2060
Canon OPTICS
PSWD/SUBADD.
1323
Speed Dialing
[
[
001
***********************************
905 795 1111
***********************************
1-TOUCH SPD DIAL LIST 2 ***
Canon CANADA ***
REGULAR TX
***********************************
IF YOU PRESS # IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
BUTTON ORDER (UNSORTED).
IF YOU PRESS T IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).
Chapter 6
Speed Dialing
6-19
■ CODED SPEED DIAL LIST 1
12/27/2001 17:23 FAX 123 4567
CANON
001
***********************************
12/27/2001 17:23 FAX CODED
123 4567
CANON
SPEED DIAL LIST
1 ***
***
NO.
[A
[A
[A
[A
[A
[A
CONNECTION
00]
01]
02]
03]
21]
32]
2131 1250
03 3758 2111
1 49 39 25 NO.
25
516p488 6700
[ A 00]
GROUP DIAL
[ A 02]
81 773 3173
[ A 21]
[ A 01]
[ A 03]
[ A 32]
001
***********************************
***********************************
TEL
CONNECTION
ID
TYPE
DIAL LIST 1TX ***
*** CODED SPEED
***********************************
Canon
DEUTSCH.
REGULAR TX
Canon
Canon
CONNECTION TEL
Canon
2131 1250
Canon
1 49 39 25 25
Canon
GROUP DIAL
03 3758 2111
516p488 6700
81 773 3173
IF YOU PRESS # IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).
TOKYO
FRANCE
U.S.A.
GROUP 1
UK
REGULAR TX
REGULAR TX ID
CONNECTION
REGULAR TX
Canon DEUTSCH.
Canon
FRANCE
PSWD/SUBADD.
Canon GROUP 1
Canon TOKYO
Canon U.S.A.
Canon UK
TX TYPE
REGULAR TX
REGULAR TX
REGULAR TX
REGULAR TX
PSWD/SUBADD.
IF YOU PRESS T IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).
■ CODED SPEED DIAL LIST 2 (Detailed List)
12/27/2001 17:23 FAX 123 4567
CANON
001
***********************************
12/27/2001 17:23 FAX CODED
123 4567
CANON
SPEED DIAL LIST
2 ***
***
001
***********************************
2131 1250
***********************************
Canon DEUTSCH.
*** CODED SPEED DIAL LIST 2 ***
REGULAR TX
***********************************
[A
00]
CONNECTION TEL
CONNECTION ID
TX TYPE
[A
01]
[ A 00]
TEL
CONNECTION
TEL CONNECTION
03 3758
2111
CONNECTION
CONNECTION ID
Canon ID
TOKYO
TX
TYPE
TX TYPE
REGULAR TX
2131 1250
Canon DEUTSCH.
REGULAR TX
[A
02]
[ A 02]
CONNECTION
TEL CONNECTION
1 49 39TEL
25 25
CONNECTION
CONNECTION ID
Canon ID
FRANCE
TX
TYPE
TX TYPE
REGULAR TX
1 49 39 25 25
Canon FRANCE
REGULAR TX
[A
03]
GROUP DIAL
Canon GROUP 1
[A
21]
[ A 21]
CONNECTION
TEL
CONNECTION ID
TX TYPE
[ A 01]
CONNECTION TEL
CONNECTION ID
[A
32]
CONNECTION
TEL
516p488
6700
CONNECTION
Canon ID
U.S.A.
REGULAR TX
CONNECTION TEL
CONNECTION
IDDIAL
GROUP
TX TYPECanon GROUP 1
[ A 03]
CONNECTION
TEL CONNECTION
81 773TEL
3173
CONNECTION
CONNECTION ID
Canon ID
UK
TX TYPEPSWD/SUBADD.
TX TYPE
SUBADDRESS
1323
CONNECTION TEL
[ A 32]
CONNECTION ID
TX TYPE
SUBADDRESS
03 3758 2111
Canon TOKYO
REGULAR TX
516p488 6700
Canon U.S.A.
REGULAR TX
81 773 3173
Canon UK
PSWD/SUBADD.
1323
IF YOU PRESS # IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN CODE
ORDER (UNSORTED).
IF YOU PRESS T IN STEP 7 (1 p. 6-18),
THE DESTINATIONS ARE LISTED IN
ALPHABETICAL ORDER (SORTED).
6-20
Speed Dialing
Chapter 6
■ GROUP DIAL LIST
12/27/2001 17:23 FAX 123 4567
CANON
001
***************************
*** GROUP DIAL LIST ***
***************************
[
03] Canon GROUP 2
04]
00]
02]
32]
2 50921
2131 1250
1 49 39 25 25
81 773 3173
[
01] 905 795 1111
[A 03] 516p488 6700
Canon
Canon
Canon
Canon
ITALIA
DEUTSCH.
FRANCE
UK
Canon CANADA
Canon U.S.A.
Speed Dialing
[ A 21] Canon GROUP 1
[
[A
[A
[A
Chapter 6
Speed Dialing
6-21
6-22
Speed Dialing
Chapter 6
Chapter 7
Sending Faxes
This chapter describes all the necessary steps to send faxes and use the different
sending features.
Chapter 7
Sending Faxes
Sending Faxes
Preparing to Send a Fax ..........................................................................7-2
Documents You Can Fax........................................................................7-2
Setting the Scanning Resolution ............................................................7-2
Setting the Scanning Contrast................................................................7-3
Dialing Methods......................................................................................7-4
Sending Methods......................................................................................7-5
Memory Sending ....................................................................................7-5
Manual Sending Via the Handset...........................................................7-6
Canceling Sending ...................................................................................7-8
Redialing When the Line is Busy ............................................................7-9
Manual Redialing....................................................................................7-9
Canceling Manual Redialing...............................................................7-9
Automatic Redialing................................................................................7-9
What is Automatic Redialing? ............................................................7-9
Canceling Automatic Redialing...........................................................7-9
Setting the Options for Automatic Redialing ....................................7-10
Sending the Same Document to Several Fax Numbers
(Sequential Broadcasting)..................................................................7-12
Delayed Sending.....................................................................................7-14
Scanning a Document into Memory for Delayed Sending ...................7-14
Printing a Document Set for Delayed Sending ....................................7-16
Deleting a Document Set for Delayed Sending ...................................7-17
7-1
Preparing to Send a Fax
Documents You Can Fax
For information on the types of documents you can fax, their requirements, and details
on loading documents, see Chapter 4.
Setting the Scanning Resolution
You can set the scanning resolution of documents you send. The higher the resolution
the higher the output quality at the other end, but the slower the transmission speed.
Adjust the scanning resolution according to the type of document you are sending.
If you are sending a document that requires some pages to be scanned at a different
resolution from the others, you can change the resolution setting while the document is
being scanned. However, please note that the new setting will only be effective from
the next page scanned.
Follow this procedure to set the scanning resolution:
1 Press Resolution repeatedly until the
resolution setting you want is
displayed.
Ex:
FAX PHOTO
• You can select from the following:
– FAX STANDARD
Suitable for most text-only
documents.
– FAX FINE
Suitable for fine-print documents.
– FAX PHOTO
Suitable for documents that contain
images such as photos. With this
setting, areas of the document that
contain photos are automatically
scanned with 64 levels of gray, rather
than just in black & white.
– SUPER FINE
Suitable for documents that contain
fine print and images. This setting is
four times the resolution of the FAX
STANDARD setting.
2 Continue with the operation you are
performing.
• If you do not proceed with any other
operation, the LCD returns to standby
mode after about 10 seconds.
7-2
Sending Faxes
Chapter 7
Setting the Scanning Contrast
You can adjust the degree of contrast at which your document is scanned for sending
and copying. Adjust according to how light or how dark your document is.
Follow this procedure to set the scanning contrast for sending and copying:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set twice.
USER SETTINGS
DATE & TIME
4 Use ∂ or ¨ to select SCAN
SCAN CONTRAST
CONTRAST.
5 Press Set.
Ex:
STANDARD
6 Use ∂ or ¨ to select the scanning
contrast you want.
• You can select from the following:
– STANDARD
Adequate for most documents.
– DARKER
Suitable for light documents.
– LIGHTER
Suitable for dark documents.
7 Press Set.
Ex:
12/27
FaxTel
Sending Faxes
8 Press Stop to return to standby mode.
OFFHOOK ALARM
Chapter 7
Sending Faxes
7-3
Dialing Methods
There are several ways of dialing the fax number(s) you want to send to. They are as
follows:
• Regular Dialing
Dial a fax number by using the numeric buttons, similar to dialing a telephone
number.
• One-Touch Speed Dialing
Dial a fax number by pressing the one-touch speed dialing button (01 to 24) assigned
to the fax number. For details on registering and using one-touch speed dialing,
see pp. 6-3, 6-16.
• Coded Speed Dialing
Dial a fax number by pressing Coded Dial and entering the two-digit code (00 to 99)
assigned to the fax number. For details on registering and using coded speed dialing,
see pp. 6-8, 6-16.
• Group Dialing
Send a document to a predefined group of fax numbers registered for speed dialing.
For details on registering groups and using group dialing, see pp. 6-13, 6-16.
7-4
Sending Faxes
Chapter 7
Sending Methods
This section explains the two main sending methods: Memory sending and Manual
sending via the handset.
Memory Sending
Memory sending is a quick and easy way to send a document. As the unit scans the
first page of a multipage document into its memory, it begins calling the other party and
transmitting the information even as the remaining pages are being scanned.
Since your unit is multitasking, you can even scan a document into memory while
performing other tasks.
Your unit has enough memory to store up to approximately 256 pages* (fewer if the
document contains many graphics or particularly dense text).
Follow this procedure to send a document using memory sending:
1 Load the document, face down in the
Ex:
ADF (1 p. 4-3).
(Currently used memory)
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to send if the
memory used (shown in the LCD) is
close to 100%. Use manual sending
via the handset instead (1 p. 7-6).
2 Dial the other party’s fax number.
DOCUMENT READY
(Standby to scan)
Ex:
TEL=
9p7654321
Sending Faxes
• For dialing methods, see p. 7-4.
• If you enter the wrong number, press
Stop, then enter the correct number.
• If you are connected to a PBX and need
to first dial an outside line access
number (“9”, for example), add a pause
after that number by pressing Pause
(1 p. 9-2).
MEMORY USED 0%
* Based on ITU-T No. 1 Chart, standard mode.
Chapter 7
Sending Faxes
7-5
3 Press Start/Copy to begin scanning
for sending, or if you used speed
dialing, wait a few seconds for your
unit to begin scanning automatically.
• If you do not want your unit to begin
scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).
• To cancel sending once dialing has
started, press Stop then T (1 p. 7-8).
• If the number you are calling is busy,
your unit redials the number
automatically after a few minutes
(1 p. 7-9).
n
• You can have up to 20 different jobs waiting in memory to be sent.
• The document is automatically deleted from memory after sending. This occurs even if
an error prevents complete transmission of the document.
Manual Sending Via the Handset
Manual sending via the handset allows you to talk to the other party before sending a
document. This method is useful if the other party must manually activate their fax
machine to receive a fax.
n
For this mode, you need to connect the optional handset or a telephone to your unit
(1 p. 2-7).
Follow this procedure to send a document using manual sending via the handset:
1 Make sure you have connected the
optional handset or a telephone to
your unit (1 p. 2-7).
2 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
Ex:
MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)
3 Press Hook.
• You can also lift the handset instead of
pressing Hook.
7-6
Sending Faxes
TEL=
Chapter 7
4 Dial the other party’s fax/telephone number.
• For dialing methods, see p. 7-4.
• If you make a mistake during dialing,
press Hook or hang up the handset
and start again from step 3.
Ex:
TEL=
7654321
■ If you hear a high-pitched signal instead of a voice:
5 Press Start/Copy to begin sending
the document.
• If you picked up the handset to dial,
press Start/Copy and hang up.
■ If you hear a voice:
5 Pick up the handset and start your
conversation.
• If you pressed Hook instead of lifting
the handset in step 3, you will hear the
other party’s voice but they will not be
able to hear you through the speaker.
Pick up the handset to talk to the other
party.
6 When you are ready to send your
document, ask the other party to press
the start button on their fax machine.
7 When you hear the high-pitched signal
of the other party’s fax machine, press
Start/Copy and hang up to begin
sending the document.
• If using the handset, be sure to hang up after you press Start/Copy on the unit,
otherwise the call will be disconnected.
• Your unit will alert you by beeping if the handset is not hung up properly. Make sure the
handset is seated properly in its cradle. If you do not want the unit to beep, disable the
OFFHOOK ALARM setting (1 p. 14-4).
Sending Faxes
n
Chapter 7
Sending Faxes
7-7
Canceling Sending
Follow this procedure if you want to stop sending a document before transmission is
completed:
■ If you are sending a document using manual sending via the
handset:
1 Press Stop.
• The transmission is canceled.
• The unit prints an ERROR TX REPORT
(1 p. 11-4).
■ If you are sending a document using memory sending:
1 Press Stop.
• Your unit asks you to confirm that you
want to cancel sending.
CANCEL? AYES #NO
YES=(A)
NO=(#)
2 Press T to cancel sending.
• Sending is not canceled until you
press T.
• If you change your mind and want to
continue sending, press #.
• To cancel transmission of a document
waiting to be sent (e.g. delayed
sending, between redialings), you will
have to delete it from memory
(1 pp. 7-17, 9-8).
• The unit prints an ERROR TX REPORT
(1 p. 11-4).
n
7-8
When you cancel sending, you may need to open the operation panel to remove the
document from the ADF (1 p. 13-2).
Sending Faxes
Chapter 7
Redialing When the Line is Busy
There are two methods of redialing: Manual redialing and Automatic redialing. This
section explains these two methods.
Manual Redialing
Press Redial to dial the last number you dialed with the numeric buttons. (This starts
redialing regardless of whether automatic redialing is enabled.)
Canceling Manual Redialing
To cancel manual redialing, press Stop.
Automatic Redialing
What is Automatic Redialing?
When you are sending a document using memory sending (1 p. 7-5) and the other
party’s line is busy, your unit waits the specified time interval and then redials the
number automatically. This is called Automatic redialing.
You will know that your unit is waiting to redial when AUTO REDIAL and the transaction
number (TX/RX NO.) are displayed in the LCD.
The automatic redialing options allow you to customize the number of times your unit
redials, as well as the time interval between redials. You can also disable automatic
redialing if you prefer your unit not to do so.
If all automatic redialing attempts are unsuccessful, the unit cancels the transmission
and prints an ERROR TX REPORT to notify you that the transmission was not
completed (1 p. 11-4).
Canceling Automatic Redialing
Automatic redialing cannot be canceled with the Stop button while the unit is waiting to
redial. You can either wait until your unit begins redialing and then follow the procedure
below, or if you want to cancel while your unit is waiting to redial, you will have to
delete the document from memory (1 p. 9-8).
1 Wait until your unit begins redialing.
Chapter 7
Sending Faxes
Follow this procedure to cancel automatic redialing when your unit begins redialing:
DIALING
Sending Faxes
7-9
2 Press Stop.
CANCEL? AYES #NO
• Your unit asks you to confirm that you
want to cancel automatic redialing.
YES=(A)
NO=(#)
3 Press T to cancel redialing.
• Redialing is not canceled until you press
T.
• If you change your mind and want to
continue redialing, press #.
• The unit prints an ERROR TX REPORT
(1 p. 11-4).
Setting the Options for Automatic Redialing
You can set the following options for automatic redialing:
• Whether the unit redials automatically (default: on).
• The number of times the unit attempts to redial (default: twice).
• The time interval between redialing attempts (default: two minutes).
Follow this procedure to adjust the automatic redialing options:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select TX SETTINGS.
TX SETTINGS
5 Press Set.
ECM TX
6 Use ∂ or ¨ to select AUTO REDIAL.
7 Press Set.
7-10
Sending Faxes
AUTO REDIAL
Ex:
ON
Chapter 7
8 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON
Enables automatic redialing.
– OFF
Disables automatic redialing.
■ If you selected OFF in step 8:
9 Press Set.
10 Press Stop to return to standby mode.
TIME OUT
Ex:
12/27
FaxTel
■ If you selected ON in step 8:
9 Press Set twice.
10 Use the numeric buttons to enter the
REDIAL TIMES
Ex:
2TIMES
Ex:
5TIMES
number of times you want the unit to
redial.
• You can select from 1 to 10 times.
11 Press Set twice.
12 Use the numeric buttons to enter the
REDIAL INTERVAL
Ex:
2MIN.
Ex:
5MIN.
time interval between redials.
• You can select from 2 to 99 minutes.
13 Press Set.
Ex:
12/27
FaxTel
Sending Faxes
14 Press Stop to return to standby mode.
TIME OUT
Chapter 7
Sending Faxes
7-11
Sending the Same Document to Several
Fax Numbers (Sequential Broadcasting)
This feature, also called Sequential Broadcasting, allows you to send the same
document to several fax numbers in one operation. Simply load the document, enter
the fax numbers, and the unit will then scan the document into its memory and send
the document to all the fax numbers you entered, one after the other.
You can send the same document to as many as 125 fax numbers using this feature.
Please note, however, that the fax numbers you enter must be registered for one-touch
or coded speed dialing (1 Chapter 6). You will only be able to enter one fax number
using regular dialing (i.e. with the numeric buttons).
n
If you frequently send documents to the same group of fax numbers, you can register
these numbers for group dialing instead (1 p. 6-13). This will simplify dialing.
Follow this procedure to send the same document to several fax numbers:
1 Load the document, face down in the
Ex:
ADF (1 p. 4-3).
MEMORY USED 0%
(Currently used memory)
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to send if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
unit’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).
DOCUMENT READY
(Standby to scan)
2 Enter up to 125 fax numbers using
any of the following methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.
Ex:
TEL=905 795 1111
Ex:
A01
Ex:
TEL=03 3758 2111
Ex:
TEL=
• Be sure to press Coded Dial before
each code.
❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.
2 887 0166
• You can only enter one fax number this
way.
7-12
Sending Faxes
Chapter 7
n
• You can enter the fax numbers
in any order.
• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• You must enter the second
destination within five seconds of
entering the first one. All
subsequent destinations must be
entered within 10 seconds. If you
wait longer than these times,
your unit automatically begins
scanning the document for
sending. If you do not want your
unit to begin scanning
automatically after a few
seconds, disable the TIME OUT
setting (1 p. 14-6).
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.
3 Press Start/Copy to begin scanning
for sending, or wait a few seconds for
your unit to begin scanning
automatically.
n
Chapter 7
• If a number is busy, your unit will continue sending to the other destinations and then
automatically redial the number that was busy.
• If the unit’s memory becomes full while scanning your document, MEMORY FULL will
appear in the LCD. If this happens, remove the remainder of the document from the ADF
(you may need to open the operation panel to do so), then divide the document into
several sections and send each section separately.
Sending Faxes
7-13
Sending Faxes
• Your unit will first send the document to
the one-touch speed dialing
destinations, then the coded speed
dialing destinations, and finally to the
destination dialed using regular dialing.
• If you do not want your unit to begin
scanning automatically after a few
seconds, disable the TIME OUT setting
(1 p. 14-6).
• To cancel sending once dialing has
started, press Stop then T. Sending to
all destinations you specified in step 2
will be canceled. (You cannot cancel
only one destination.)
Delayed Sending
Your unit allows you to scan a document into its memory and send it automatically to
as many as 125 fax numbers at a preset time within the next 24 hours. This is called
Delayed sending or Timer sending. By using this feature, you can take advantage of
lower long distance rates at night, for example.
n
To use delayed sending correctly, make sure the correct time is set on your unit
(1 p. 3-6).
Scanning a Document into Memory for Delayed
Sending
Follow this procedure to scan a document into the unit’s memory for delayed sending:
1 Load the document, face down in the
Ex:
ADF (1 p. 4-3).
MEMORY USED 0%
(Currently used memory)
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to scan if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
unit’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).
DOCUMENT READY
(Standby to scan)
2 Open the one-touch speed dial panel.
3 Press Delayed Transmission.
REGISTER
4 Press Set.
Ex:
SET TIME
15:00
5 Use the numeric buttons to enter the
Ex:
SET TIME
22:30
time at which you want to send the
document.
• Use the 24-hour format for the time
(e.g. 11:30 p.m. as 23:30), and precede
single digits with a zero.
6 Press Set.
SELECT LOCATIONS
TEL=
7-14
Sending Faxes
Chapter 7
7 Enter up to 125 fax numbers you want
to send to using any of the following
methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.
Ex:
TEL=905 795 1111
Ex:
A01
Ex:
TEL=03 3758 2111
Ex:
TEL=
• Be sure to press Coded Dial before
each code.
❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.
2 887 0166
• You can only enter one fax number this
way.
• If you enter the wrong
destination, press Clear, then
enter the correct destination.
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.
n
8 Press Start/Copy to begin scanning
the document into the unit’s memory.
• When the preset time is reached, your
unit sends the document to the
destination(s) you specified in step 7.
• You can register up to 20 different delayed sending operations.
• If the unit’s memory becomes full while scanning your document, MEMORY FULL will
appear in the LCD. If this happens, you will not be able to send the document at a preset
time. Remove the remainder of the document from the ADF (you may need to open the
operation panel to do so).
• Since the unit is multitasking, you can perform other tasks even when your unit is set for
delayed sending.
Sending Faxes
n
Chapter 7
Sending Faxes
7-15
Printing a Document Set for Delayed Sending
Follow this procedure to print a document stored in memory for delayed sending:
1 Open the one-touch speed dial panel.
2 Press Delayed Transmission.
REGISTER
3 Use ∂ or ¨ to select PRINT.
PRINT
4 Press Set.
Ex:
TX/RX NO.
5 Use ∂ or ¨ to select the transaction
Ex:
TX/RX NO. #0003
number (TX/RX NO.) of the
document you want to print.
0001
• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment
and can therefore not be selected.
• Use ¬ or ® to display details of the
transaction (e.g. destination).
6 Press Set.
1ST PG ONLY?
YES=(A)
NO=(#)
12/27
FaxTel
7 Press T to print the first page only, or
press # to print all pages of the
document.
• The unit prints the document.
8 To continue printing other documents
set for delayed sending, repeat the
procedure from step 5.
-orPress Stop to return to standby mode.
7-16
Sending Faxes
Ex:
Chapter 7
Deleting a Document Set for Delayed Sending
Follow this procedure to delete a document stored in memory for delayed sending:
1 Open the one-touch speed dial panel.
2 Press Delayed Transmission.
REGISTER
3 Use ∂ or ¨ to select DELETE FILE.
DELETE FILE
4 Press Set.
Ex:
TX/RX NO.
5 Use ∂ or ¨ to select the transaction
Ex:
TX/RX NO. #0003
number (TX/RX NO.) of the
document you want to delete.
0001
• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment.
If you want to delete a document being
sent, follow the instructions in the LCD.
• Use ¬ or ® to display details of the
transaction (e.g. destination).
6 Press Set.
OK TO DELETE?
YES=(A)
7 Press T to delete the document.
NO=(#)
ERASING END
• If you change your mind and want to
keep the document in memory for
delayed sending, press #.
8 To continue deleting other documents
Chapter 7
Ex:
12/27
FaxTel
Sending Faxes
Sending Faxes
set for delayed sending, repeat the
procedure from step 5.
-orPress Stop to return to standby mode.
7-17
7-18
Sending Faxes
Chapter 7
Receiving Faxes
This chapter explains how to select the best receive mode for your needs and how to
receive faxes.
Receiving Methods...................................................................................8-2
Receiving Both Faxes and Telephone Calls Automatically:
Fax/Tel Mode...................................................................................8-3
Setting Fax/Tel Mode..........................................................................8-3
Setting the Options for Fax/Tel Mode.................................................8-4
Receiving Faxes Manually: MANUAL MODE.........................................8-6
Setting MANUAL MODE ....................................................................8-6
Receiving a Fax Manually ..................................................................8-6
Receiving Faxes Automatically: FAX ONLY MODE ...............................8-8
Setting FAX ONLY MODE ..................................................................8-8
Receiving With an Answering Machine: ANS.MACHINE MODE ...........8-9
Setting ANS.MACHINE MODE...........................................................8-9
Using the LASER CLASS With an Answering Machine.....................8-9
Receiving With the Distinctive Ring Pattern Detection
Feature: DRPD..................................................................................8-10
Ring Patterns....................................................................................8-10
Setting DRPD ...................................................................................8-10
How DRPD Responds to Calls.........................................................8-14
Communicating With DRPD .............................................................8-14
Receiving While Performing Other Tasks.............................................8-15
Receiving Faxes in Memory When a Problem Occurs........................8-15
Canceling Receiving ..............................................................................8-15
Chapter 8
Receiving Faxes
8-1
Receiving Faxes
Chapter 8
Receiving Methods
Your unit provides you with several modes for receiving faxes. To determine which
mode best suits your requirements, refer to the table below:
Receive Mode
Main Use Operation
Requirements
Details
Fax/Tel Mode
Fax/Tel
The unit automatically
switches between fax
and voice calls. It
receives faxes
automatically and rings
for voice calls.
Optional handset
or telephone
connected to
your unit.
p. 8-3
MANUAL MODE
Tel
The unit rings for every
call, whether a fax call
or a voice call. For a
fax call, you have to
manually activate
reception of a fax.
Optional handset
or telephone
connected to
your unit.
p. 8-6
FAX ONLY MODE Fax
Separate telephone
The unit answers all
line for fax use only.
calls as fax calls. It
receives faxes
automatically and
disconnects voice calls.
p. 8-8
ANS.MACHINE
MODE
Fax/Tel
The unit receives
Answering machine
documents automatically connected to your
and the answering
unit.
machine records voice
messages.
p. 8-9
DRPD
Fax/Tel
Allows you to have
separate fax and
telephone numbers
that you distinguish by
the ring type.
p. 8-10
Subscription to a
DRPD service.
Optional handset
or telephone
connected to
your unit.
Once you have decided which mode is suitable for your needs, set the mode as
described in this chapter. You can change the mode at any time.
8-2
Receiving Faxes
Chapter 8
Set this mode if you only have one telephone line for fax and telephone use and want
your unit to automatically switch between fax and voice calls.
n
For this mode, you need to connect the optional handset or a telephone to your unit (1 p. 2-7).
Setting Fax/Tel Mode
Your unit is factory-set to Fax/Tel Mode. If you have not changed the receive mode to
FAX ONLY MODE or DRPD, simply follow this procedure:
1 Press Receive Mode repeatedly until
Fax/Tel Mode
Fax/Tel Mode is displayed.
• After a few seconds, the LCD changes
to this display:
Ex:
12/27
FaxTel
If Fax/Tel Mode does not appear in the LCD when you press Receive Mode, follow
this procedure to set FAX/TEL AUTO SW (Fax/Tel Mode):
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select RX SETTINGS.
RX SETTINGS
5 Press Set.
ECM RX
6 Use ∂ or ¨ to select RX MODE.
7 Press Set.
RX MODE
Ex:
8 Use ∂ or ¨ to select FAX/TEL AUTO SW.
FAX ONLY MODE
FAX/TEL AUTO SW
9 Press Set.
RING START TIME
• To set the options for FAX/TEL AUTO SW
(Fax/Tel Mode), see the following pages.
10 Press Stop to return to standby mode.
Ex:
12/27
FaxTel
11 Confirm that FaxTel is displayed in the LCD.
Ex:
12/27
FaxTel
• If FaxTel is not displayed, press Receive Mode
repeatedly until Fax/Tel Mode is displayed. After
a few seconds, the LCD returns to standby mode.
Chapter 8
Receiving Faxes
8-3
Receiving Faxes
Receiving Both Faxes and Telephone Calls
Automatically: Fax/Tel Mode
Setting the Options for Fax/Tel Mode
If you set Fax/Tel Mode, you can control precisely how the unit handles incoming calls
by adjusting the following settings:
– RING START TIME setting: Adjust the time the unit takes to check whether a call is
from a fax machine or from a telephone (default: 8 seconds).
– F/T RING TIME setting: Adjust the length of time the unit rings when the call is from
a telephone (default: 15 seconds).
– DEFAULT ACTION setting: Set whether the unit switches to receive mode or
disconnects the call after the ring time set in F/T RING TIME has elapsed (default:
switches to receive mode).
■ What Happens When Fax/Tel Mode is Selected
When the unit receives a call, it responds according to the type of call as follows:
Type of call
Telephone
Telephone charges
begin for the caller.
Fax
Fax
Sending document
manually
Sending document
automatically
The unit answers without ringing.
The unit listens for the fax tone.
(For 8 sec.)
The fax tone
is detected.
RING START TIME
(Default setting
= 8 sec.)
The fax tone is not detected.
The unit starts ringing.
F/T RING TIME
(Default setting
= 15 sec.)
The document is
received automatically.
(The fax tone is detected
and the unit switches to
receive mode.)
Pick up the
handset to talk.
If you do not pick up the handset
(within 15 sec.).
DEFAULT ACTION
Choose between:
RECEIVE (default setting) and DISCONNECT.
DISCONNECT
The unit disconnects
the call.
RECEIVE
(Default setting)
Not all fax machines are capable of sending the fax tone. If this is the case,
set the DEFAULT ACTION setting to RECEIVE so that the unit switches to
receive mode automatically and starts receiving the document. If no
document comes in, it disconnects the call after approximately 40 seconds.
8-4
Receiving Faxes
Chapter 8
1 Follow steps 1 to 9 on page 8-3.
Receiving Faxes
Follow this procedure to set the Fax/Tel Mode options:
RING START TIME
2 Press Set.
Ex:
8SEC
3 Use the numeric buttons to enter the
Ex:
9SEC
RING START TIME duration.
• You can select from 0 to 30 seconds.
• See the previous page for details on this
setting.
4 Press Set twice.
5 Use the numeric buttons to enter the
F/T RING TIME
Ex:
15SEC
Ex:
30SEC
F/T RING TIME duration.
• You can select from 10 to 45 seconds.
• See the previous page for details on this
setting.
6 Press Set twice.
DEFAULT ACTION
Ex:
RECEIVE
7 Use ∂ or ¨ to select the DEFAULT
ACTION setting you want.
• You can select from the following:
– RECEIVE (Switch to receive mode)
– DISCONNECT (Disconnect the call)
• See the previous page for details on this
setting.
8 Press Set.
9 Press Stop to return to standby mode.
Chapter 8
INCOMING RING
Ex:
12/27
FaxTel
Receiving Faxes
8-5
Receiving Faxes Manually: MANUAL MODE
Set this mode if you only have one telephone line that you use mainly for voice calls,
and only occasionally to receive faxes.
For this mode, you will need to connect the optional handset or a telephone to your unit
to be able to receive voice calls and also to manually activate reception of documents.
You can activate reception directly from your unit, or if your telephone is located away
from your unit, you can dial the remote receiving ID on the telephone to activate
reception (this is called Remote reception).
Setting MANUAL MODE
Follow this procedure to set the receive mode to MANUAL MODE:
1 Press Receive Mode repeatedly until
MANUAL MODE
MANUAL MODE is displayed.
• After a few seconds, the LCD changes
to this display:
Ex:
12/27
Manual
12/27
Manual
Receiving a Fax Manually
Follow this procedure to receive a fax manually:
1 Make sure Manual is displayed in the
Ex:
LCD (1 above).
2 Make sure you have connected the
optional handset or a telephone to
your unit (1 p. 2-7).
3 When you hear the optional handset
or telephone ring, pick up the handset.
■ If you hear a long beep tone or silence:
4 Someone is trying to send you a fax.
Press Start/Copy on your unit and
hang up to begin receiving the
document.
• If you are using the telephone and it is
located away from your unit, dial 25 (the
default remote receiving ID) on your
telephone and hang up.
8-6
Receiving Faxes
Chapter 8
Receiving Faxes
■ If you hear a voice:
4 Start your conversation. If the caller
wants to send a fax after talking to
you, ask them to press the start button
on their fax machine.
5 When you hear a long beep, press
Start/Copy on your unit and hang up
to begin receiving the document.
• If you are using the telephone and it is
located away from your unit, dial 25 (the
default remote receiving ID) on your
telephone and hang up.
n
Chapter 8
• If using the handset, be sure to hang up after you press Start/Copy on the unit,
otherwise the call will be disconnected.
• Your unit will alert you by beeping if the handset is not hung up properly. Make sure the
handset is seated properly in its cradle. If you do not want the unit to beep, disable the
OFFHOOK ALARM setting (1 p. 14-4).
• If you cannot activate reception from the telephone, check that the REMOTE RX setting
is enabled (1 p. 14-7).
• You can change the remote receiving ID (1 REMOTE RX ID, p. 14-7), or disable remote
receiving (1 REMOTE RX, p. 14-7).
• If you have an answering machine connected to your unit that can carry out remotecontrol operations (controlling your answering machine from a remote telephone), the
security code for this function may be the same as the remote receiving ID of your unit. If
this is the case, make sure you change the unit’s remote receiving ID to make it distinct
from the answering machine’s security code (1 REMOTE RX ID, p. 14-7).
Receiving Faxes
8-7
Receiving Faxes Automatically: FAX ONLY MODE
If you have a separate telephone line for fax use only, connect your unit to this line and
set FAX ONLY MODE. Your unit will answer all calls as fax calls.
Setting FAX ONLY MODE
Follow this procedure to set the receive mode to FAX ONLY MODE:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select RX SETTINGS.
RX SETTINGS
5 Press Set.
ECM RX
6 Use ∂ or ¨ to select RX MODE.
7 Press Set.
RX MODE
Ex:
8 Use ∂ or ¨ to select FAX ONLY
FAX/TEL AUTO SW
FAX ONLY MODE
MODE.
9 Press Set.
INCOMING RING
10 Press Stop to return to standby mode.
Ex:
12/27
FaxOnly
11 Confirm that FaxOnly is displayed in
Ex:
12/27
FaxOnly
the LCD.
• If FaxOnly is not displayed, press Receive
Mode repeatedly until FAX ONLY MODE
is displayed. After a few seconds, the
LCD returns to standby mode.
The unit treats all incoming calls as fax calls. It receives faxes automatically and
disconnects any voice calls.
n
8-8
The unit does not ring when it receives a fax call. If you want to be alerted when a fax call
is received, connect the optional handset or a telephone to the unit, and enable the
INCOMING RING setting (1 p. 14-7). You can also select the number of rings before the
unit answers (1 RING COUNT, p. 14-7).
Receiving Faxes
Chapter 8
Receiving Faxes
Receiving With an Answering Machine:
ANS.MACHINE MODE
Connecting an answering machine to the unit allows you to receive faxes and
telephone messages while you are out.
In ANS.MACHINE MODE, the unit allows the answering machine to answer incoming
calls, then listens for the fax tone and automatically receives the fax if it detects this
tone.
Setting ANS.MACHINE MODE
n
For this mode, you need to connect an answering machine or a telephone with an
answering machine to your unit (1 p. 2-7).
Follow this procedure to set the receive mode to ANS.MACHINE MODE:
1 Press Receive Mode repeatedly until
ANS.MACHINE MODE
ANS.MACHINE MODE is displayed.
• After a few seconds, the LCD changes
to this display:
Ex:
12/27
AnsMode
Using the LASER CLASS With an Answering Machine
Follow these guidelines when using the unit with an answering machine:
• Set the answering machine to answer on the first or second ring.
• When recording the outgoing message on the answering machine:
– the entire message must be no longer than 15 seconds.
– in the message, tell your callers how to send a fax. For example:
“Hello. I can’t answer the phone right now, but please leave a message after the
beep. If you would like to send a fax, press the start button on your fax machine
after you finish your message. Thank you.”
Chapter 8
Receiving Faxes
8-9
Receiving With the Distinctive Ring
Pattern Detection Feature: DRPD
Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby
they assign two or more telephone numbers with distinctive ring patterns to a single
telephone line. If your telephone company offers such a service, you can have both a
fax number(s) and a telephone number(s) for your unit using only one telephone line.
Your unit will automatically monitor incoming calls and based on the distinctive ring
pattern, it will determine if the call is from a fax machine trying to send a document or
from a telephone trying to make a voice call.
Use the information in this section to set up your unit for use with a DRP service. For
more details on the DRP service, contact your local telephone company. (Your
telephone company may have a different name for this service. Also, this service may
not be offered in all areas.)
Ring Patterns
Your telephone company will assign a distinctive ring pattern to each number when you
order the DRP service. The setting you make in the unit must match the setting
assigned by the telephone company.
You can set your unit for the following ring patterns:
• NORMAL RING
Ring type of normal telephone line (Recommended for voice calls.)
• DOUBLE RING
Two short rings at regular intervals (Recommended for fax calls.)
• SHORT-SHORT-LONG (Triple ring)
Short-short-long rings at regular intervals
• SHORT-LONG-SHORT (Triple ring)
Short-long-short rings at regular intervals
• OTHER RING TYPE
Patterns other than those described above
Setting DRPD
Follow this procedure to set the receive mode to DRPD:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
8-10
Receiving Faxes
DATA REGSTRATION
Chapter 8
USER SETTINGS
4 Use ∂ or ¨ to select RX SETTINGS.
RX SETTINGS
5 Press Set.
ECM RX
6 Use ∂ or ¨ to select RX MODE.
7 Press Set.
Receiving Faxes
3 Press Set.
RX MODE
Ex:
FAX/TEL AUTO SW
8 Use ∂ or ¨ to select DRPD.
DRPD
9 Press Set.
NORMAL RING
10 Use ∂ or ¨ to select the type of ring
pattern you want to set.
• You can select from the following:
– NORMAL RING
– DOUBLE RING
– SHORT-SHORT-LONG
– SHORT-LONG-SHORT
– OTHER RING TYPE
– FAX/TEL AUTO SW (Go to step 11 on page 8-13)
■ If you selected a setting other than FAX/TEL AUTO SW in step 10:
11 Press Set twice.
12 Use the numeric buttons to enter the fax/
telephone number assigned for
receiving a call for the ring pattern you
selected in step 10 (max. 20 digits,
including spaces).
UNIT TELEPHONE #
Ex:
TEL=
Ex:
TEL=
123 4567
• This number is transmitted to the
caller’s fax machine and displayed in
the caller’s LCD as verification.
• To enter a space, press Space.
• To enter a plus sign (+) before the
number, press +.
• If you make a mistake, press Clear and
start again.
Chapter 8
Receiving Faxes
8-11
13 Press Set twice.
DATA ENTRY OK
UNIT NAME
14 Use the numeric buttons to enter your
Ex:
_
:A
Ex:
CANON
:A
name or company name for the ring
pattern you selected in step 10 (max.
24 characters, including spaces).
• This name is transmitted to the caller’s
fax machine and displayed in the
caller’s LCD as verification.
• If you are unsure how to enter
characters, see p. 3-2.
• If you make a mistake, press Clear and
start again.
15 Press Set twice.
DATA ENTRY OK
RX MODE
Ex:
FAX
Ex:
SHORT-SHORT-LONG
Ex:
12/27
16 Use ∂ or ¨ to select the type of call to
be received for the ring pattern you
selected in step 10.
• You can select from the following:
– TEL
– FAX
– FAX/TEL AUTO SW
17 Press Set.
18 To continue registering other ring
patterns, repeat the procedure from
step 10.
-orPress Stop to return to standby mode.
n
8-12
DRPD
When the RX MODE setting is set to DRPD, no other receive mode can be selected with
the Receive Mode button.
Receiving Faxes
Chapter 8
11 Press Set twice.
12 Use the numeric buttons to enter the
Receiving Faxes
■ If you selected FAX/TEL AUTO SW in step 10 (on page 8-11):
RING START TIME
Ex:
8SEC
Ex:
9SEC
time the unit waits before ringing when
it receives a call.
• You can select from 0 to 30 seconds.
13 Press Set twice.
14 Use the numeric buttons to enter the
F/T RING TIME
Ex:
15SEC
Ex:
30SEC
time the unit rings while waiting for
someone to answer the call.
• You can select from 10 to 45 seconds.
15 Press Set twice.
DEFAULT ACTION
Ex:
RECEIVE
16 Use ∂ or ¨ to select the DEFAULT
ACTION setting you want.
• This setting tells the unit what to do if
no one answers within the specified
ring time set in step 14.
• You can select from the following:
– RECEIVE (Switch to receive mode)
– DISCONNECT (Disconnect the call)
17 Press Set.
18 Press Stop to return to standby mode.
n
Chapter 8
INCOMING RING
Ex:
12/27
DRPD
When the RX MODE setting is set to DRPD, no other receive mode can be selected with
the Receive Mode button.
Receiving Faxes
8-13
How DRPD Responds to Calls
When there is an incoming call, your unit checks the incoming ring pattern and
determines the type of pattern being received. Your unit may require up to 10 seconds
to determine the pattern type. During this time, any telephone device connected to your
unit reacts according to how you registered the setting.
Your Setting
Incoming Call From Fax
Incoming Call From Telephone
TEL
Rings to alert you to answer
the call. Press Start
to receive the fax (similar to
MANUAL MODE).
Rings to alert you to answer
the call.
FAX
Receives the fax.
Answers as a fax machine.
FAX/TEL
AUTO SW
Switches to receive mode for
fax transmission signals.
Rings to alert you to answer
the call.
Communicating With DRPD
Using the unit with a DRP service is almost the same as using it with a normal
telephone line.
When you turn on DRPD, the receive mode defaults to DRPD.
When someone calls using the number assigned for telephone communication, your
unit rings in the pattern you registered for voice calls. When you hear this pattern,
simply answer the call using the optional handset or telephone connected to your unit
and talk. If you do not answer, your unit continues ringing until the other party hangs
up.
When someone sends a fax using the number assigned for fax communication, your
unit receives the fax automatically.
8-14
Receiving Faxes
Chapter 8
The unit is a multitasking device so it can receive faxes and voice calls while you are
performing other tasks.
If your unit cannot print a received fax because it is performing another task that
prevents it from doing so, it will receive the fax in memory. Then, as soon as it
completes the other task, your unit automatically prints the received fax from memory.
Receiving Faxes in Memory When a
Problem Occurs
If your unit encounters a problem when receiving a fax, it automatically stores the
unprinted pages of the fax in memory. It then displays REC’D IN MEMORY as well as
one or more messages in the LCD. For an explanation of the message(s) and details
on the action to take, see p. 13-8.
n
• The unit’s memory can store up to approximately 256 pages.*
• You can set the unit so that it does not store faxes in memory if a problem occurs during
reception (1 MEMORY RX, p. 14-7).
• Once the problem is solved and the unit prints the received fax, it will delete the fax from
memory.
• If the unit’s memory becomes full while receiving a fax in memory, you will not be able to
receive the remaining pages. Contact the other party and ask them to resend the
remainder of the fax.
Canceling Receiving
Follow this procedure if you want to stop receiving a fax before reception is completed:
1 Press Stop.
CANCEL? AYES #NO
• Your unit asks you to confirm that you
want to cancel receiving.
YES=(A)
2 Press T to cancel receiving.
• Receiving is not canceled until you
press T.
• If you change your mind and want to
continue receiving, press #.
NO=(#)
TX/RX CANCELLED
Ex:
TX/RX NO.
5003
* Based on ITU-T No. 1 Chart, standard mode.
Chapter 8
Receiving Faxes
8-15
Receiving Faxes
Receiving While Performing Other Tasks
8-16
Receiving Faxes
Chapter 8
Special Features
This chapter describes the special dialing methods and explains other useful features
of your unit.
Special Dialing ..........................................................................................9-2
Dialing Through a Switchboard ..............................................................9-2
Entering Pauses in a Fax/Telephone Number........................................9-2
Switching Temporarily to Tone Dialing....................................................9-3
Documents Stored in Memory ................................................................9-4
Printing a List of Documents Stored in Memory.....................................9-4
Printing a Document Stored in Memory .................................................9-5
Sending a Document Stored in Memory ................................................9-6
Deleting a Document Stored in Memory ................................................9-8
Polling........................................................................................................9-9
What is Polling?......................................................................................9-9
Polling Receiving ....................................................................................9-9
Polling Another Fax Machine .............................................................9-9
Canceling Polling Receiving .............................................................9-11
Polling Sending.....................................................................................9-11
Setting Up the Polling Box................................................................9-11
Scanning a Document into the Polling Box......................................9-14
Changing or Deleting the Polling Box Settings ................................9-14
Restricting Reception ............................................................................9-16
Chapter 9
Special Features
9-1
Special Features
Chapter 9
Special Dialing
Dialing Through a Switchboard
A PBX (Private Branch Exchange) is an on-site telephone switchboard. If your unit is
connected through a PBX or other telephone switching system, you will need to dial the
outside line access number first, and then the number of the party you are calling.
Entering Pauses in a Fax/Telephone Number
You may need to enter pauses in a fax/telephone number in the following situations:
– When you dial or register an overseas number. The length and position of the pause
depends on the telephone system of your country.
– When your unit is connected to a switchboard.
Follow this procedure to enter pauses during regular dialing or when registering a
number for speed dialing:
1 When you come to the step that
Ex:
TEL=
011
Ex:
TEL=
011P
Ex:
TEL= 011p811234
Ex:
TEL= 011p811234P
requires you to enter the
fax/telephone number, use the
numeric buttons to enter the number
up to where a pause is necessary.
• If you enter the wrong number, press
Clear, then enter the correct number.
2 Press Pause to enter a pause.
• A pause entered within a number (p) is
two seconds long.
• For a longer pause, press Pause again
for another two-second pause.
Alternatively, you can change the length of
the pause (1 MID PAUSE SET, p. 14-6).
3 Continue entering the rest of the fax/
telephone number with the numeric
buttons.
• If you enter the wrong number, press
Clear and start again from step 1.
4 To enter a pause at the end of the
number, press Pause.
• A pause at the end of a number (P) is
fixed to ten seconds.
5 Continue with the operation you are
performing.
9-2
Special Features
Chapter 9
Switching Temporarily to Tone Dialing
n
To talk to the other party, you will need to connect the optional handset or a telephone to
your unit (1 p. 2-7).
1 Press Hook.
TEL=
• You can also lift the handset instead of
pressing Hook.
2 Use the numeric buttons to dial the
Ex:
TEL=
7654321
Ex:
TEL=
7654321T
Ex:
TEL=7654321TA34
telephone number of the information
service.
• Your unit connects using the pulses
required by your telephone line.
3 When the recorded message of the
information service answers, press T
(Tone) to switch to tone dialing.
• When T (Tone) is pressed, T is
displayed in the LCD.
• If you pressed Hook in step 1, you can
pick up the handset if you need to talk
to the other party.
4 Use the numeric buttons to enter the
numbers requested by the information
service.
• Numbers entered after pressing T
(Tone) will be dialed using tone dialing.
5 When you have finished, press Hook
to disconnect the call.
• If you used the handset, hang up to
disconnect the call.
• Tone dialing is canceled when you
disconnect the call.
Chapter 9
Special Features
9-3
Special Features
Many information services for banks, airline reservations, hotel reservations, etc.,
require tone dialing for their services. If your unit is set for pulse dialing
(1 p. 3-8), follow this procedure to set your unit temporarily for tone dialing:
Documents Stored in Memory
This section describes how to perform different operations with documents stored in
memory. You will find instructions for printing a list of documents in memory, as well as
procedures for printing, sending, and deleting documents stored in memory.
Printing a List of Documents Stored in Memory
The unit can print a list of documents stored in memory, along with the transaction
number (TX/RX NO.) of each document. Once you know the transaction number of a
document in memory, you can print it, send it, or delete it. These procedures are
described on the following pages.
Follow this procedure to print a list of documents stored in memory:
1 Open the one-touch speed dial panel.
2 Press Memory Reference.
DOC. MEMORY LIST
3 Press Set.
PRINTING REPORT
• The unit prints the DOC. MEMORY
LIST.
12/27/2001 21:53 FAX 123 4567
CANON
001
****************************
*** DOC. MEMORY LIST ***
****************************
TX/RX NO
0046
0047
9-4
MODE
TRANSMIT
B’CAST
0048
DEL SQ BDCST
0049
0050
DELAYED TX
B’CAST
Special Features
CONNECTION TEL/ID
[A
[
[A
[
[A
[
[
01]
01]
02]
04]
03]
05]
03]
Canon
Canon
Canon
Canon
Canon
Canon
Canon
TOKYO
CANADA
FRANCE
ITALIA
U.S.A.
OPTICS
GROUP 2
PGS.
3 12/27
1 12/27
SET TIME
ST. TIME
21:24
21:36
1 12/27
21:39
2 12/27
1 12/27
21:45
21:49
23:00
23:00
23:00
Chapter 9
Printing a Document Stored in Memory
Follow this procedure to print a document stored in memory:
1 Open the one-touch speed dial panel.
2 Press Memory Reference.
3 Use ∂ or ¨ to select PRINT
Special Features
DOC. MEMORY LIST
PRINT DOCUMENT
DOCUMENT.
4 Press Set.
Ex:
TX/RX NO.
5 Use ∂ or ¨ to select the transaction
Ex:
TX/RX NO. #0003
number (TX/RX NO.) of the
document you want to print.
0001
• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment
and can therefore not be selected.
• Use ¬ or ® to display details of the
transaction (e.g. destination).
6 Press Set.
1ST PG ONLY?
YES=(A)
NO=(#)
12/27
FaxTel
7 Press T to print the first page only, or
press # to print all pages of the
document.
• The unit prints the document.
8 To continue printing other documents
in memory, repeat the procedure from
step 5.
-orPress Stop to return to standby mode.
Chapter 9
Ex:
Special Features
9-5
Sending a Document Stored in Memory
Follow this procedure to send a document received in memory or stored in the polling
box (for polling sending):
1 Open the one-touch speed dial panel.
2 Press Memory Reference.
DOC. MEMORY LIST
3 Use ∂ or ¨ to select RESEND
RESEND DOCUMENT
DOCUMENT.
4 Press Set.
Ex:
TX/RX NO.
5 Use ∂ or ¨ to select the transaction
Ex:
TX/RX NO. #5003
number (TX/RX NO.) of the
document you want to send.
0001
• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent or printed at that
moment, and can therefore not be
selected.
• Use ¬ or ® to display details of the
transaction (e.g. destination).
6 Press Set.
SELECT LOCATIONS
• If you are sending a document stored in
the polling box (for polling sending),
enter the password (when you have set
a password), then press Set.
TEL=
7 Enter up to 125 fax numbers you want
to send to using any of the following
methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for
other codes.
Ex:
TEL=905 795 1111
Ex:
A01
Ex:
TEL=03 3758 2111
• Be sure to press Coded Dial before
each code.
9-6
Special Features
Chapter 9
❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.
Ex:
TEL=
2 887 0166
• You can only enter one fax number this
way.
• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.
Special Features
n
8 Press Set to begin sending.
• To cancel sending once dialing has
started, press Stop then T. Sending to
all the destinations you specified in step
7 will be canceled. (You cannot cancel
only one destination.)
Chapter 9
Special Features
9-7
Deleting a Document Stored in Memory
Follow this procedure to delete a document stored in memory:
1 Open the one-touch speed dial panel.
2 Press Memory Reference.
DOC. MEMORY LIST
3 Use ∂ or ¨ to select DELETE
DELETE DOCUMENT
DOCUMENT.
4 Press Set.
Ex:
TX/RX NO.
5 Use ∂ or ¨ to select the transaction
Ex:
TX/RX NO. #0003
number (TX/RX NO.) of the
document you want to delete.
0001
• If you are unsure of the transaction
number (TX/RX NO.), print the DOC.
MEMORY LIST (1 p. 9-4).
• A “#” before the transaction number
(TX/RX NO.) indicates that that
document is being sent at that moment.
If you want to delete a document being
sent, follow the instructions in the LCD.
• Use ¬ or ® to display details of the
transaction (e.g. destination).
6 Press Set.
OK TO DELETE?
• If you are deleting a document stored in
the polling box (1 p. 9-14), enter the
password that restricts access to the
polling box settings, then press Set.
YES=(A)
7 Press T to delete the document.
NO=(#)
ERASING END
• If you change your mind and want to
keep the document in memory, press #.
8 To continue deleting other documents
in memory, repeat the procedure from
step 5.
-orPress Stop to return to standby mode.
9-8
Special Features
Ex:
12/27
FaxTel
Chapter 9
Polling
In normal faxing, a fax machine sends a document to another fax machine. With
polling, a fax machine calls another fax machine and requests that a document be sent
to it; in other words, it “polls” that fax machine.
Your unit has the capability of functioning in both roles; it can poll another fax machine
to retrieve a document from it (polling receiving), or it can hold a document in its polling
box so that other fax machines can poll your unit and retrieve your document (polling
sending).
Polling Receiving
In polling receiving, your unit calls another fax machine and requests it sends the
document it is holding.
You may find polling receiving convenient in the following situations:
– When you want to retrieve a document from an establishment, such as a bank or
information service.
– When you want to retrieve a document from another fax machine at your
convenience.
– When you want to bear the transmission cost of receiving a document.
Polling Another Fax Machine
Before polling another fax machine, be sure to read the following:
• The unit can only poll fax machines that support polling.
• The document you want to retrieve must be ready to be polled on the other party’s fax
machine. If necessary, call the other party to check.
• Call the other party and check if you require a subaddress and/or password to
retrieve the document from their fax machine. If you do, take note of them and
register them together with the fax number for speed dialing (1 Chapter 6). You can
only poll with a subaddress/password by using speed dialing. If you do not require a
subaddress/password, you can retrieve the document without having to enter these
numbers.
• If the other party is using a Canon fax machine and their unit does not support
subaddress/password transactions, ask them to set the polling ID on their fax
machine to 255 or 11111111 binary.
• You can poll several fax machines in one operation. Each polling operation can
retrieve documents from as many as 125 fax numbers.
• The subaddress/password must be an ITU-T-standard subaddress/password.
Chapter 9
Special Features
9-9
Special Features
What is Polling?
Follow this procedure to poll one or several fax machine(s):
1 Open the one-touch speed dial panel.
2 Press Polling.
POLLING TX
3 Use ∂ or ¨ to select POLLING RX.
POLLING RX
4 Press Set.
5 Enter up to 125 fax numbers you want
to poll using any of the following
methods:
❚ One-touch speed dialing:
Press the one-touch speed dialing
button(s) you want.
❚ Coded speed dialing:
Press Coded Dial, then use the
numeric buttons to enter the twodigit code you want. Repeat for other
codes.
Ex:
TEL=905 795 1111
Ex:
A01
Ex:
TEL=03 3758 2111
Ex:
TEL=
• Be sure to press Coded Dial before
each code.
❚ Regular dialing:
Use the numeric buttons to enter the
fax number you want, then press
Set.
2 887 0166
• You can only enter one fax number this
way.
• If you enter a wrong destination,
press Clear, then enter the
correct destination.
• You cannot enter a
subaddress/password with
regular dialing. If you need to
enter a subaddress/password for
polling, register them together
with the fax number for speed
dialing (1 Chapter 6).
• To review the destinations
entered, use ∂ or ¨ to scroll
through the numbers.
n
6 Press Start/Copy to begin polling the
fax machine(s).
9-10
Special Features
Chapter 9
Canceling Polling Receiving
To cancel polling receiving, follow the same procedure as for canceling receiving
(1 p. 8-15).
In polling sending, your unit holds a document in its polling box so that other fax
machines can retrieve it.
You may find polling sending convenient in the following situations:
– A company department might store a document in the unit so that other departments
can retrieve it if they require that document.
– When you want the other party to retrieve a document from your unit at their
convenience.
– When you want the other party to bear the transmission cost of receiving a document
from your unit.
Setting Up the Polling Box
This section explains how to set up the unit’s polling box so that you can scan a
document into it for other fax machines to retrieve it.
Before setting up the polling box, be sure to read the following:
• You can set an ITU-T-standard password for the polling box to restrict being polled
only by fax machines that have this exact password (see the instructions that follow).
Make sure you contact the other party to inform them of your password. Do not set a
password if the other party’s fax machine does not support password transactions.
• Your unit can be set to hold the document in its polling box until it is polled by one fax
machine, or it can be set to continue to hold it so that several fax machines can
retrieve the document (see below for details).
Follow this procedure to set up the polling box:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
3 Press Set.
4 Use ∂ or ¨ to select POLLING BOX.
Chapter 9
DATA REGSTRATION
USER SETTINGS
POLLING BOX
Special Features
9-11
Special Features
Polling Sending
5 Press Set three times.
SETUP FILE
FILE NAME
6 Use the numeric buttons to enter a
Ex:
name for the polling box (max. 24
characters, including spaces).
_
:A
Canon Dpt.1_
:1
• If you are unsure how to enter
characters, see p. 3-2.
7 Press Set twice.
DATA ENTRY OK
PASSWORD
8 Use the numeric buttons to enter a
Ex:
four-digit password.
PASSWORD
_
PASSWORD
1234
• This password prevents unauthorized
access to the polling box settings. You
will need to enter this password
whenever you want to change or delete
the polling box settings. If you do not
want to enter a password, ignore this
step.
9 Press Set twice.
TX PASSWORD
Ex:
10 Use the numeric buttons to enter
a TX password (max. 20 digits,
including A, #, and spaces).
Ex:
#123456
• The fax machine(s) that will be polling
your unit must have this password
registered to be able to retrieve the
document.
• If you do not want to register a
password, ignore this step.
9-12
Special Features
Chapter 9
11 Press Set twice.
ERASE AFTER TX
Ex:
ON
12 Use ∂ or ¨ to select if the document
Special Features
remains in the unit’s memory after it is
polled.
• You can select from the following:
– ON
The document in the polling box is
deleted after it is retrieved by one fax
machine.
– OFF
The document in the polling box
remains in the polling box so that it
can be retrieved by an unlimited
number of fax machines.
13 Press Set.
14 Press Stop to return to standby mode.
CHANGE DATA
Ex:
12/27
FaxTel
Once you have set up the polling box, you are ready to scan into it the document you
want other fax machines to retrieve.
Chapter 9
Special Features
9-13
Scanning a Document into the Polling Box
Follow this procedure to store a document in the polling box so that other fax machines
can retrieve it:
n
You need to set up the polling box before you can scan a document into the polling box
(1 p. 9-11).
1 Load the document, face down in the
ADF (1 p. 4-3).
• To adjust the resolution and contrast,
see pp. 7-2, 7-3.
• You may be unable to scan if the
memory used (shown in the LCD) is
close to 100%. To free up space in the
unit’s memory: print, send, or delete any
documents you no longer need to be
stored in memory (1 p. 9-4).
Ex:
MEMORY USED 0%
(Currently used memory)
DOCUMENT READY
(Standby to scan)
2 Open the one-touch speed dial panel.
3 Press Polling.
POLLING TX
4 Press Set.
• The unit scans the document into the
polling box.
When another fax machine polls your unit, the following conditions apply:
• If you registered a password for the polling box, the other party’s fax machine must
request the document with this exact same password.
• If you have not registered a password for the polling box, but the other fax machine
requests the document from your unit with a password, the document cannot be
retrieved.
Changing or Deleting the Polling Box Settings
Follow this procedure to change or delete the polling box settings:
n
You will be unable to delete the polling box settings if you have scanned a document into
the polling box (see above). Delete the document from memory first before following the
procedure below (1 p. 9-8).
1 Open the one-touch speed dial panel.
9-14
Special Features
Chapter 9
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select POLLING BOX.
5 Press Set.
Special Features
POLLING BOX
SETUP FILE
6 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– CHANGE DATA
Select this setting if you want to
change the polling box settings.
– DELETE FILE
Select this setting if you want to
delete the polling box settings.
■ If you selected CHANGE DATA in step 6:
7 Press Set.
FILE NAME
• If you registered a password to prevent
unauthorized access to the polling box
settings, use the numeric buttons to
enter it, then press Set.
8 Press Set.
Ex:
Canon Dpt.1
:A
9 To change the polling box settings,
follow the procedure from step 6 on
p. 9-12.
■ If you selected DELETE FILE in step 6:
7 Press Set.
FILE DELETED
• If you registered a password to prevent
unauthorized access to the polling box
settings, use the numeric buttons to
enter it, then press Set.
• The polling box settings are deleted.
8 Press Stop to return to standby mode.
Chapter 9
SYSTEM SETTINGS
Ex:
12/27
FaxTel
Special Features
9-15
Restricting Reception
By enabling this feature, you can restrict reception of faxes to only the numbers
registered for speed dialing on your unit. This feature is useful to prevent reception of
unsolicited faxes (e.g. junk mail).
Follow this procedure to enable or disable receiving restriction:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select SYSTEM
SYSTEM SETTINGS
SETTINGS.
5 Press Set twice.
RX RESTRICTION
Ex:
OFF
6 Use ∂ or ¨ to select the setting you
want.
• You can select from the following:
– ON (Enable restriction)
– OFF (Disable restriction)
7 Press Set.
8 Press Stop to return to standby mode.
9-16
Special Features
DATE SETUP
Ex:
12/27
FaxTel
Chapter 9
Chapter 10
Copying
This chapter describes how to make copies with your unit.
Chapter 10
Copying
Copying
Documents You Can Copy .....................................................................10-2
Making Copies ........................................................................................10-2
10-1
Documents You Can Copy
For information on the types of documents you can copy, their requirements, and
details on loading documents, see Chapter 4.
Making Copies
Follow this procedure to make copies:
1 Adjust the paper delivery selector if
necessary (1 p. 5-7).
2 Load the document, face down in the
Ex:
ADF (1 p. 4-3).
MEMORY USED 0%
(Currently used memory)
• To adjust the contrast, see p. 7-3.
DOCUMENT READY
(Standby to scan)
3 Press Start/Copy.
4 Press Resolution repeatedly until
COPY
Ex:
PHOTO
Ex:
COPY
the resolution setting you want is
displayed.
100%
01
• You can select from the following:
– TEXT
Suitable for most text documents.
– PHOTO
Suitable for documents that contain
photographs.
5 Open the one-touch speed dial panel.
6 To make a reduced copy of your
document, use ∂ or ¨ to select the
reduction percentage you want.
80%
01
• You can select from the following:
– 70%
– 80%
– 90%
– 100%
10-2
Copying
Chapter 10
7 If you want to make multiple copies,
use the numeric buttons to enter the
number of copies.
Ex:
COPY
80%
05
• You can make up to 99 copies.
The unit copies at 400 × 300 dpi
for single copies, and at 200 × 300
dpi for multiple copies. For best
quality output, make one copy at a
time.
n
• To cancel copying, press Stop. You may
then need to open the operation panel
to remove the document from the ADF
(1 p. 13-2).
n
Chapter 10
COPY
You will be unable to make multiple copies if MEMORY FULL appears in the LCD. Print,
send, or delete any documents you no longer need to be stored in the unit’s memory
(1 p. 9-4), then start again. Also, if you are copying multiple pages with many graphics,
separate the pages into smaller stacks or make the desired number of copies one at a
time as needed.
Copying
10-3
Copying
8 Press Start/Copy to begin copying.
10-4
Copying
Chapter 10
Chapter 11
Reports and Lists
This chapter describes the different reports and lists you can print from your unit. You
will find samples of some of these reports and instructions for printing.
Chapter 11
Reports and Lists
Reports and Lists
Summary of Reports and Lists .............................................................11-2
ACTIVITY REPORT..................................................................................11-3
TX (Transmission) REPORT...................................................................11-4
MULTI TX/RX (Transaction) REPORT..................................................11-5
RX (Reception) REPORT ........................................................................11-5
11-1
Summary of Reports and Lists
The table below shows the lists and reports that can be printed from your unit. Refer to
the pages indicated for more details.
11-2
Report or List
Description
Details
USER’S DATA LIST
Lists the current settings of your unit and the
registered sender information.
p. 14-2
ACTIVITY REPORT
Shows recent facsimile transactions performed
by your unit.
You can enable or disable automatic printing
of this report after every 20 transactions. You
can also manually set the unit to print it.
p. 11-3
p. 14-5
TX (Transmission) REPORT
Prints after transmission of a document.
p. 11-4
You can enable or disable this feature, or set
p. 14-5
the unit to print a report only when an error
occurs.
You can also set the unit to print the first page
of the document under the report to remind
you of the contents of the document.
RX (Reception) REPORT
Prints after reception of a document. You
can enable or disable this feature, or set
the unit to print a report only when
an error occurs.
p. 11-5
p. 14-5
MULTI TX/RX (Transaction)
REPORT
Prints after sending the same document to
several fax numbers, or after polling multiple
fax numbers in one operation.
p. 11-5
DOC. MEMORY LIST
Lists the documents currently stored in the
unit’s memory.
p. 9-4
MEMORY CLEAR REPORT
Prints automatically when power is restored
to the unit after a power failure. Lists the
documents deleted from memory.
p. 13-21
1-TOUCH SPD DIAL LIST 1
1-TOUCH SPD DIAL LIST 2
Lists the numbers and names registered
under one-touch speed dialing buttons.
p. 6-19
CODED SPEED DIAL LIST 1 Lists the numbers and names registered
CODED SPEED DIAL LIST 2 under coded speed dialing codes.
p. 6-20
GROUP DIAL LIST
p. 6-21
Reports and Lists
Lists groups registered under one-touch
speed dialing buttons and coded speed
dialing codes.
Chapter 11
ACTIVITY REPORT
The unit is factory-set to automatically print an ACTIVITY REPORT after every 20
transactions. If you want to print an ACTIVITY REPORT before it is automatically
printed, follow this procedure:
1 Open the one-touch speed dial panel.
2 Press Report.
ACTIVITY REPORT
3 Press Set.
PRINTING REPORT
• The unit prints an ACTIVITY REPORT.
Transactions in an ACTIVITY REPORT are listed chronologically.
Sending transactions are numbered between 0001 and 4999, and receiving
transactions are numbered between 5001 and 9999. When 4999 and 9999 are reached
respectively, numbering reverts to 0001 and 5001 respectively.
CANON
001
Reports and Lists
12/27/2001 15:00 FAX 123 4567
***************************
*** ACTIVITY REPORT ***
***************************
ST. TIME
CONNECTION TEL
CONNECTION ID
NO.
MODE
PGS.
12/27 13:43
A 12/27 13:45
905 795 1111
905 795 1111
Canon CANADA
Canon CANADA
5001 AUTO RX
0001 POLLING RX
ECM
G3
12/27
12/27
A 12/27
A 12/27
A 12/27
12/27
12/27
12/27
13:51
13:53
14:10
14:16
14:27
14:30
14:31
14:57
03 3758 2111
2 887 0166
905 795 1111
2 887 0166
20 545 8545
20 545 8545
03 3758 2111
2 887 0166
Canon
Canon
Canon
Canon
Canon
Canon
Canon
Canon
0002
0002
5002
5003
0003
0004
0004
0005
ECM
ECM
ECM
ECM
ECM
ECM
ECM
ECM
12/27 14:59
1 432 2060
A
A
A
TOKYO
AUSTRALIA
CANADA
AUSTRALIA
EUROPA
EUROPA
TOKYO
AUSTRALIA
CANON OPTICS
B’CAST
B’CAST
AUTO RX
AUTO RX
DELAYED TX
DEL SQ BDCST
DEL SQ BDCST
TRANSMIT
0006 TRANSMIT
RESULT
1 OK
0 NG
0
3 OK
3 OK
1 OK
4 OK
1 OK
1 OK
1 OK
3 NG
3
0 NG
0
00’33
00’00
STOP
01’18
01’18
00’18
03’59
01’20
00’36
00’36
01’25
STOP
00’01
#018
TRANSACTION (TX/RX) NUMBER
INDICATES AN
ENTRY THAT HAS
APPEARED ON A
PREVIOUS REPORT.
TRANSACTION MODE
ERROR CORRECTION MODE TRANSACTION
ERROR PAGE
ERROR CODE (1 p. 13-8)
Stop PRESSED DURING TRANSACTION
TRANSACTION DURATION
n
Chapter 11
• If you prefer your unit not to print an ACTIVITY REPORT after every 20 transactions,
disable the ACTIVITY REPORT setting (1 p. 14-5).
• Please note that only one transaction number (TX/RX NO.) is assigned when you send a
document to several fax numbers in one operation.
Reports and Lists
11-3
TX (Transmission) REPORT
The unit is factory-set to print a TX (transmission) REPORT only when an error occurs
during sending. To change this setting, see TX REPORT, p. 14-5.
If you set your unit to print a report, a TX REPORT or an ERROR TX REPORT similar
to the ones below, will be printed depending on the setting you select.
12/27/2001 14:52 FAX 123 4567
CANON
001
*********************
*** TX REPORT ***
*********************
TRANSMISSION OK
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T 14:59 FAX 123 4567
12/27/2001
PGS. SENT
RESULT
0003
1 432 2060
Canon OPTICS
27/12 14:52
00’34
CANON
1
OK
001
***************************
*** ERROR TX REPORT ***
***************************
TX FUNCTION WAS NOT COMPLETED
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T
PGS. SENT
RESULT
0004
20 545 8545
Canon EUROPA
12/27 14:59
00’18
1
NG
THE SLEREXE COMPANY LIMITED
SAPORS LANE•BOOLE•DORSET•BH25 8ER
TELEPHONE BOOLE (945 13) 51617 – FAX 123456
Our Ref. 350/PJC/EAC
27 December, 2001
Dr. P. N. Cundall,
Mining Surveys Ltd.,
Holroyd Road,
Reading,
Berks.
OK: TRANSMISSION SUCCESSFUL
NG: SOME OR NO PAGES SENT
NUMBER OF PAGES SENT
TRANSMISSION DURATION
TRANSMISSION TIME
11-4
Reports and Lists
IF YOU ENABLE THE PRINT WITH IMAGE
SETTING (1 p. 14-5), THE FIRST PAGE OF THE
FAX WILL PRINT ON THE REPORT TO REMIND
YOU OF THE CONTENTS OF THE FAX.
Chapter 11
MULTI TX/RX (Transaction) REPORT
A MULTI TX/RX (transaction) REPORT similar to the one below, is printed when you
send the same document to several fax numbers, or when you poll multiple fax
numbers in one operation.
12/27/2001 17:23 FAX 123 4567
CANON
001
******************************
*** MULTI TX/RX REPORT ***
******************************
ERROR INFORMATION
0054
1
–––––
[
01]905 795 1111
[ A 01]03 3758 2111
[ A 02]1 49 39 25 25
–––––
Canon CANADA
Canon TOKYO
Canon FRANCE
RX (Reception) REPORT
The unit is factory-set not to print an RX (reception) REPORT even if an error occurs
during reception. To change this setting, see RX REPORT, p. 14-5.
If you set your unit to print a report, an RX REPORT similar to the one below, will be
printed.
12/27/2001 15:02 FAX 123 4567
CANON
001
*********************
*** RX REPORT ***
*********************
RECEPTION OK
TX/RX NO
CONNECTION TEL
SUBADDRESS
CONNECTION ID
ST. TIME
USAGE T
PGS.
RESULT
5004
905 795 1111
Canon CANADA
12/27
14:59
01’59
4
OK
OK: RECEPTION SUCCESSFUL
NG: SOME OR NO PAGES RECEIVED
NUMBER OF PAGES RECEIVED
RECEPTION DURATION
RECEPTION TIME
Chapter 11
Reports and Lists
11-5
Reports and Lists
TX/RX NO
PGS.
TX/RX INCOMPLETE
TRANSACTION OK
11-6
Reports and Lists
Chapter 11
Chapter 12
Maintenance
This chapter describes the steps you need to follow to keep your unit clean. You will
also find instructions for replacing the toner cartridge.
Maintenance
Periodic Cleaning ...................................................................................12-2
Cleaning the Unit’s Exterior..................................................................12-2
Cleaning the Unit’s Interior ...................................................................12-2
Cleaning the Scanner Components .....................................................12-4
Replacing the Toner Cartridge ..............................................................12-6
Chapter 12
Maintenance
12-1
Periodic Cleaning
This section describes the necessary cleaning procedures for your unit. Please note
the following before cleaning your unit:
• Be sure to disconnect the power cord before cleaning the unit. Since documents in
memory are erased when the power is disconnected, print or send any documents
stored in memory before disconnecting the power cord (1 p. 9-4).
• Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick
to the components or generate static charges.
c
Never use volatile liquids such as thinners, benzene, acetone, or any other chemical
cleaner to clean the interior of the unit; these can damage the unit’s components.
Cleaning the Unit’s Exterior
Follow this procedure to clean the unit’s outer casing:
1 Disconnect the power cord from the
unit.
2 Wipe the unit’s exterior with a clean,
soft, lint-free cloth moistened with
water or diluted dishwashing detergent
solution.
3 When you are finished, reconnect the
power cord.
Cleaning the Unit’s Interior
To prevent toner powder and paper dust from accumulating inside the unit and affecting
print quality, clean the unit’s print area periodically.
Follow this procedure to clean inside the unit:
1 Disconnect the power cord from the unit.
2 Lift the latch and open the front cover.
c
12-2
Do not open the front cover
without lifting the latch since this
may damage your unit.
Maintenance
Chapter 12
3 Hold the toner cartridge by its handle
and remove it from the unit.
• To avoid exposing the toner cartridge to
light, place it in its protective bag or
wrap it in a thick cloth.
HANDLE
4 Use a clean, soft, dry, lint-free cloth to
remove any toner or paper debris from
the unit’s interior (shaded area in the
illustration).
c
• The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch
it so as to avoid injury.
• Be careful not to touch the black
transfer charging roller since
this adversely affects print
quality.
DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER
5 When you are finished, reinsert the
Maintenance
toner cartridge. Hold the toner
cartridge by its handle and insert it
into the unit as far as it will go, making
sure that its tabs are aligned with the
rails inside the unit.
• Always hold the toner cartridge by its
handle.
6 Use both hands to close the front
cover.
7 Reconnect the power cord.
Chapter 12
Maintenance
12-3
Cleaning the Scanner Components
Follow this procedure to periodically check and clean the scanner components:
1 Disconnect the power cord from the unit.
2 Use both hands to gently open the
operation panel.
• It only opens partially.
3 While holding the operation panel
open, clean these components:
❚ Separation guide and separation
roller:
Wipe with a clean, soft, dry, lint-free
cloth.
❚ White sheet and scanning glass:
Wipe with a clean, soft, lint-free cloth
moistened with water, then wipe with
a clean, soft, dry, lint-free cloth.
n
• If the scanner components are
dirty, the documents you send or
copy will also be dirty.
• Be sure to use a soft cloth to
avoid scratching the
components.
• Do not use tissue paper, paper
towels, or similar materials for
cleaning; they can stick to the
components or generate static
charges.
SEPARATION
ROLLER
SCANNING GLASS
WHITE SHEET
SEPARATION GUIDE
4 Clean the underside of the operation
panel (shaded area in the illustration).
• Dirt and dust particles that collect on the
underside of the operation panel affect
the quality of the documents you copy
or send.
12-4
Maintenance
Chapter 12
5 Use a clean, soft, dry, lint-free cloth
to wipe any paper dust from the areas
surrounding the separation roller
(shaded area in the illustration).
SEPARATION
ROLLER
6 When you are finished, close the
operation panel by pressing it down
from the center.
• Be sure to close the operation panel
until it locks into place, or the unit will
not function properly.
Maintenance
7 Reconnect the power cord.
Chapter 12
Maintenance
12-5
Replacing the Toner Cartridge
The only component of your unit you will need to replace is the FX-3 toner cartridge.
Although Canon manufactures many different toner cartridges, the FX-3 toner cartridge
is the only one designed for use with your unit. To purchase this toner cartridge, contact
your local authorized Canon Facsimile Dealer.
When CHANGE CARTRIDGE appears in the LCD, you may need to replace the toner
cartridge. However, it may also indicate that the toner inside the toner cartridge is
simply unevenly distributed. Before replacing the toner cartridge, follow this procedure
to distribute the toner evenly:
1 Remove the toner cartridge from the
unit (1 steps 1 to 4, below).
2 Gently rock the toner cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.
3 Reinsert the toner cartridge into the
unit (1 steps 8 and 9, p. 12-8).
If after following the procedure above, CHANGE CARTRIDGE remains in the LCD or
print quality does not improve, follow this procedure to replace the toner cartridge:
1 Remove any documents and printouts from the unit.
2 Make sure the unit is plugged in.
3 Lift the latch and open the front cover.
c
12-6
Do not open the front cover
without lifting the latch since this
may damage your unit.
Maintenance
Chapter 12
4 Hold the toner cartridge by its handle
and remove it from the unit.
• Discard the old toner cartridge
immediately according to the local laws
and regulations for disposal of
consumables. To recycle your used
toner cartridge, simply follow the
instructions included with your new
FX-3 toner cartridge.
HANDLE
5 Remove the new FX-3 toner cartridge
from its protective bag.
• Save the protective bag in case you
need to repack the toner cartridge at a
later date.
6 Gently rock the toner cartridge from
side to side a few times to distribute
the toner evenly inside it.
• Poor print quality may result if the toner
is unequally distributed.
7 Place and support the toner cartridge
Maintenance
on a flat, clean surface, then gently
pull on the plastic tab to remove the
plastic seal.
• Use a firm, even pull to avoid breaking
the seal.
SIDE VIEW
PULL WITHIN
THIS RANGE
TOP VIEW
PULL WITHIN
THIS RANGE
Chapter 12
Maintenance
12-7
8 Hold the toner cartridge by its handle
and insert it into the unit as far as it
will go, making sure that its tabs are
aligned with the rails inside the unit.
• Always hold the toner cartridge by its
handle.
9 Use both hands to close the front
cover.
12-8
Maintenance
Chapter 12
Chapter 13
Troubleshooting
If your unit is not operating properly, use the information and suggestions in this
chapter to try to fix the problem.
Chapter 13
Troubleshooting
Troubleshooting
Clearing Jams .........................................................................................13-2
Jams in the ADF ...................................................................................13-2
Paper Jams ..........................................................................................13-3
Jams in the Paper Delivery Slots .....................................................13-3
Jams Inside the Unit.........................................................................13-3
LCD Messages ........................................................................................13-8
Paper Feeding Problems......................................................................13-13
Printing Problems.................................................................................13-14
Faxing Problems...................................................................................13-15
Sending Problems ..............................................................................13-15
Receiving Problems............................................................................13-16
Copying Problems ................................................................................13-18
Telephone Problems.............................................................................13-19
General Problems .................................................................................13-19
If You Cannot Solve a Problem............................................................13-20
If a Power Failure Occurs ....................................................................13-21
13-1
Clearing Jams
Jams in the ADF
When a document jams or misfeeds in the ADF, the LCD displays CHECK
DOCUMENT.
Follow this procedure to clear the document jam:
n
You do not need to unplug your unit when clearing document jams.
1 Press Stop.
2 Use both hands to gently open the
operation panel.
• It only opens partially.
• Do not try to pull the document out
without opening the operation panel
since you may tear or smudge the
document.
3 While holding the operation panel open,
remove the document.
• Pull it gently in either direction.
• If a multipage document is loaded,
remove the entire document from the
ADF.
n
If the paper does not pull out
easily, do not force it. Contact your
local authorized Canon Facsimile
Dealer.
4 When you are finished, close the
operation panel by pressing it down
from the center.
• Be sure to close the operation panel
until it locks into place, or the unit will
not function properly.
13-2
Troubleshooting
Chapter 13
Paper Jams
When paper jams in the unit, the LCD displays CLEAR PAPER JAM. Try clearing the
jam by following the procedure in Jams in the Paper Delivery Slots below. If this does
not clear the jam, follow the procedure in Jams Inside the Unit.
Jams in the Paper Delivery Slots
Follow this procedure to clear a paper jam in the paper delivery slots:
n
You do not need to unplug your unit when clearing paper jams.
1 Gently pull any jammed paper out of
the unit as shown.
2 Remove the paper stack from the
multi-purpose tray and reload it
(1 p. 2-15).
n
If the paper jam occurred while a fax was being received into the unit’s memory, that fax
will print automatically when the jam is cleared.
Jams Inside the Unit
Follow this procedure to clear a paper jam inside the unit:
You do not need to unplug your unit when clearing paper jams.
Troubleshooting
n
1 Lift the latch and open the front cover.
c
Chapter 13
Do not open the front cover
without lifting the latch since this
may damage your unit.
Troubleshooting
13-3
2 Hold the toner cartridge by its handle
and remove it from the unit.
• To avoid exposing the toner cartridge to
light, place it in its protective bag or
wrap it in a thick cloth.
HANDLE
3 Move the paper release lever back.
c
• The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch
it so as to avoid injury.
• Be careful not to touch the
transfer charging roller since
this adversely affects print
quality.
DO NOT TOUCH THE
FIXING ASSEMBLY
DO NOT TOUCH THE BLACK
TRANSFER CHARGING ROLLER
13-4
Troubleshooting
Chapter 13
4 Locate the paper jam and clear it as
explained on the following pages.
z MULTI-PURPOSE
TRAY AREA
x FIXING ASSEMBLY AREA
z Multi-purpose tray area:
Hold the unit steady and carefully pull
the jammed paper straight out from
the unit.
Chapter 13
Troubleshooting
• Do this carefully to prevent tearing the
jammed paper. If you do tear it, be sure
to remove any torn pieces from the unit
since these will cause paper to jam
again.
• The toner on the paper will not have
been fixed to the paper yet, so remove
the jammed paper carefully to avoid
soiling the inside of the unit. Loose
toner powder inside the unit may
adversely affect print quality.
• Loose toner powder can soil any
surface; protect yourself and your work
area. Remove immediately any toner
powder from yourself or your clothing
with cold water.
Troubleshooting
13-5
x Fixing assembly area:
Top edge of the jammed paper in
the fixing assembly:
Push the jammed paper back q, then
pull it carefully toward you to remove it
w.
c
The fixing assembly becomes
extremely hot when the unit is in
use. Be very careful not to touch
it so as to avoid injury.
2
1
DO NOT TOUCH THE
FIXING ASSEMBLY
Top edge of the jammed paper
has passed through the fixing
assembly:
Pass the jammed paper under the
roller.
Use both hands to carefully pull out
the jammed paper.
• Do this carefully to prevent tearing the
jammed paper. If you do tear it, be sure
to remove any torn pieces from the unit
since these will cause paper to jam
again.
13-6
Troubleshooting
Chapter 13
5 When you are finished, reinsert the
toner cartridge. Hold the toner
cartridge by its handle and insert it
into the unit as far as it will go, making
sure that its tabs are aligned with the
rails inside the unit.
• Always hold the toner cartridge by its
handle.
6 Move the paper release lever forward.
7 Use both hands to close the front
cover.
8 Reload paper in the multi-purpose tray
(1 p. 2-15).
If you are experiencing repeated paper jams, it may be due to the paper you are using:
– Tap the paper on a flat surface before stacking it in the multi-purpose tray.
– Check that the paper you are using meets the requirements for your unit (1 p. 5-2).
– Make sure you have completely removed any scraps of paper from inside the unit. Not
doing so will cause paper to jam again.
Troubleshooting
n
Chapter 13
Troubleshooting
13-7
LCD Messages
The following messages are displayed in the LCD when the unit is performing a task,
or when it encounters an error. The error code appears in the ACTIVITY REPORT
(1 p. 11-3).
Message
Error Code Cause
AUTO REDIAL
BUSY/NO SIGNAL
CHANGE CARTRIDGE
13-8
Troubleshooting
—
#018
—
Action
The unit is waiting to
Wait for the unit to
redial the other party’s
automatically redial the fax
fax number because the number (1 p. 7-9).
line was busy or the
other party did not
answer when you tried to
send the document.
The fax/telephone
number you dialed is
busy.
Try sending the document
at a later time.
The fax number dialed
was incorrect.
Check the fax number and
dial again.
The other party’s fax
machine is not working.
Contact the other party and
have them check their fax
machine.
The other party is not
using a G3 fax machine.
Contact the other party to
check that they are using a
G3 fax machine.
The telephone line type
setting on your unit is
incorrect.
Set your unit for your
telephone line type
(1 p. 3-8).
The receiving fax
machine did not answer
within 55 seconds (after
all automatic redialing
attempts).
Contact the other party and
have them check their fax
machine. You can try to
send the document using
manual sending via the
handset (1 p. 7-6). For an
overseas call, add pauses
to the registered number
(1 p. 9-2).
The toner inside the
toner cartridge may be
unevenly distributed.
Redistribute the toner
inside the toner cartridge
(1 p. 12-6). If the message
remains, replace the toner
cartridge (1 p. 12-6).
Chapter 13
Error Code Cause
CHANGE CARTRIDGE
(Continued)
CHECK COVER
—
Action
The toner cartridge is
empty.
Replace the toner cartridge
(1 p. 12-6).
The front cover is open.
Close the front cover.
CHECK DOCUMENT
#001
CHECK PAPER SIZE
—
The size of the paper in
the multi-purpose tray
and that specified in the
PAPER SIZE setting are
different.
Load the correct paper size
(1 p. 2-15) or change the
PAPER SIZE setting
(1 p. 5-9) to match the
size of the paper loaded in
the multi-purpose tray.
CHECK POLLING ID
#021
The subaddress and/or
password do not match
the settings on the other
party’s fax machine.
Make sure the subaddress
and/or password match the
settings on the other
party’s fax machine
(1 p. 9-9).
—
The toner cartridge may
be defective.
Reinstall the toner cartridge
(1 p. 2-12). If the message
remains in the LCD, replace
the toner cartridge
(1 p. 12-6).
The unit is connected to
an uninterruptible power
supply (UPS).
Make sure the unit is
plugged into an AC outlet.
CHECK PRINTER
A document is jammed in Clear the document jam
the ADF.
(1 p. 13-2). Then start
again.
In either case, if the error
does not clear, try
unplugging the unit. Wait
five seconds, then plug it
back in. If the message
remains in the LCD,
contact your local
authorized Canon
Facsimile Dealer.
CHK SUBADDR/PSWD
Chapter 13
#083/102
You attempted to send a
document or poll another
fax machine with the
incorrect subaddress
and/or password.
Contact the other party to
check their settings.
Change your settings if
necessary (1 pp. 6-3,
6-8).
Troubleshooting
13-9
Troubleshooting
Message
Message
Error Code Cause
CLEAR PAPER JAM
Action
There is a paper jam.
Clear the paper jam
(1 p. 13-3), then reload
paper in the multi-purpose
tray (1 p. 2-15).
#003
The document is longer
than 39.4 inches
(1 meter).
Use a copier to make a
reduced copy of the
document and then send
the copy.
ECM RX
—
The unit is receiving
a fax using Error
Correction Mode (ECM).
Receiving with ECM may
take longer than normal
receptions. Turn off ECM if
you need to receive quickly,
or if you know your local
lines are in good condition
(1 ECM RX, p. 14-7).
ECM TX
—
The unit is sending a
fax using Error
Correction Mode (ECM).
Sending with ECM may
take longer than normal
transmissions. Turn off
ECM if you need to
transmit quickly, or if you
know your local lines are in
good condition (1 ECM
TX, p. 14-6).
LOAD PAPER
—
The multi-purpose tray is
empty.
Load paper in the multipurpose tray (1 p. 2-15),
then press Stop.
#037
The unit’s memory is full
because it has received
too many documents, or
a very long or detailed
document.
Print any documents you
no longer need to be stored
in memory (1 p. 9-5).
Then start again.
The unit’s memory is full
because you tried to
send too many pages at
once, or a very long or
detailed document.
Divide the document and
send each part separately.
To free up space in the
unit’s memory, print, send,
or delete any documents
you no longer need to be
stored in memory
(1 p. 9-4).
DOC. TOO LONG
MEMORY FULL
13-10
Troubleshooting
—
Chapter 13
MEMORY USED nn %
Error Code Cause
Action
—
Shows the percentage
of memory currently
in use.
If you need more space,
wait for the unit to send any
faxes. Also, print, send, or
delete any documents you
no longer need to be stored
in memory (1 p. 9-4).
NO RX PAPER
#012
The other party’s fax
machine is out of paper
or its memory is full.
Contact the other party and
have them load paper in
their fax machine or free
up space in their fax
machine’s memory.
NO TEL #
#022
The one-touch speed
dialing button or coded
speed dialing code you
entered has not been
registered.
Register the one-touch
speed dialing button or
coded speed dialing code
(1 Chapter 6).
—
In manual sending via
the handset (1 p. 7-6),
you entered a speed
dialing number that is
assigned to a group.
Use regular dialing, or
enter a one-touch speed
dialing button or coded
speed dialing code that
only has one fax/telephone
number registered.
PSWD POL REJCT
#084
You attempted to poll a
fax machine with a
password, but the other
party has not set a
password or their fax
machine does not
support polling with a
password.
Contact the other party to
check their settings. If their
fax machine does not
support polling with a
password, delete the
password you have
registered (1 pp. 6-3, 6-8).
PSWD TX REJECTED
#081
You attempted to send a
document with a
password, but the other
party’s fax machine does
not support reception
with a password.
Contact the other party to
check their settings. If their
fax machine does not
support reception with a
password, delete the
password you have
registered (1 pp. 6-3, 6-8).
NOT AVAILABLE
Chapter 13
Troubleshooting
13-11
Troubleshooting
Message
Message
Error Code Cause
Action
REC’D IN MEMORY
—
The unit received the fax
in memory because
paper or toner ran out, or
a paper jam occurred
during reception.
Load paper in the multipurpose tray (1 p. 2-15),
replace the toner cartridge
(1 p. 12-6), or clear the
paper jam (1 p. 13-3).
SELECT POL REJCT
#082
You attempted to poll a
fax machine with a
subaddress, but the other
party has not set a
subaddress or their fax
machine does not
support polling with a
subaddress.
Contact the other party to
check their settings. If their
fax machine does not
support polling with a
subaddress, delete the
subaddress you have
registered (1 pp. 6-3, 6-8).
SUBADD TX REJECT
#080
You attempted to send a
document with a
subaddress, but the other
party’s fax machine does
not support reception
with a subaddress.
Contact the other party to
check their settings. If their
fax machine does not
support reception with a
subaddress, delete the
subaddress you have
registered (1 pp. 6-3, 6-8).
TX/RX CANCELLED
—
You pressed Stop to
cancel a transaction.
—
TX/RX NO. nnnn
—
The number shown
(nnnn) is a unique
identification number
assigned to the
document you are
sending or receiving.
This number appears in
reports so you can identify
transactions. Write the
number down if you will
need it later.
TX/RX NO. nnnn
SCANNING P.nnn
MEMORY FULL
—
The unit is sending a
document and its
memory is full.
The unit continues to send
the document as memory
becomes available.
(Three messages toggle.)
13-12
Troubleshooting
Chapter 13
Paper Feeding Problems
■ Paper does not feed properly.
The multi-purpose tray may contain too many sheets.
• Make sure you load the correct quantity (1 p. 5-2).
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
■ Multiple sheets feed together into the unit.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
The multi-purpose tray may contain too many sheets.
• Make sure you load the correct quantity (1 p. 5-2).
Different types of print media may be loaded in the multi-purpose tray.
• Load only one type of print media.
• Make sure you load print media that meets the requirements for the unit (1 p. 5-2).
• Let the print media run out before refilling the multi-purpose tray. Avoid mixing new
stock with print media already loaded.
■ Repeated paper jams occur.
The print media you are using may be causing the jams.
• Make sure you load print media that meets the requirements for the unit (1 p. 5-2).
■ Envelopes do not load.
Envelopes may not be loaded correctly.
• Make sure the envelopes are loaded properly (1 p. 5-5). Do not load more than 7
envelopes in the multi-purpose tray.
The envelopes you are using may not meet the requirements for the unit.
• Make sure you load envelopes that meets the requirements for the unit (1 p. 5-2).
Chapter 13
Troubleshooting
The envelopes may not be feeding properly.
• Make sure you are using face-up delivery (1 p. 5-7).
Troubleshooting
13-13
Printing Problems
■ Alarm light is lit and the unit beeps while printing.
The unit may have a paper jam.
• Clear the paper jam (1 p. 13-3).
• If the unit has no paper jam, unplug the unit and wait five seconds, then plug it back
in. If the Alarm light remains lit, contact your local authorized Canon Facsimile Dealer.
■ Nothing prints.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the unit and into the wall outlet
(1 p. 2-9). If the unit is plugged into a power strip, make sure the power strip is
plugged in and turned on.
You may not have removed the plastic seal from the toner cartridge.
• Make sure you install the toner cartridge properly (1 p. 2-12).
The toner cartridge may need to be replaced.
• Replace the toner cartridge (1 p. 12-6).
■ Printout does not match the print media size.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
■ Printout is skewed.
The print media may not be loaded correctly.
• Make sure the print media is loaded correctly in the multi-purpose tray (1 p. 5-4).
• Make sure the paper delivery slots are clear.
■ Print media jams occur.
You may not be using the correct paper delivery slot.
• Select the correct paper delivery slot (1 p. 5-7).
■ Printout is not clear.
You may not be using the correct print media type.
• Make sure you load print media that meets the requirements for the unit (1 p. 5-2).
You may be printing on the wrong side of the paper.
• Some papers have a “right” side for printing. If the print quality is not as clear as you
would like it to be, try turning the paper over and printing on the other side.
■ Printout has vertical white streaks.
Toner may be low or unevenly distributed.
• Redistribute the toner inside the toner cartridge (1 p. 12-6). If the problem persists,
replace the toner cartridge (1 p. 12-6).
13-14
Troubleshooting
Chapter 13
Faxing Problems
Sending Problems
■ Cannot send a fax.
The unit may not be set for the correct telephone line type.
• Make sure the unit is set for the correct telephone line type (1 p. 3-8).
The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).
• Make sure the operation panel is closed.
The one-touch speed dialing button or coded speed dialing code you entered
may not be registered correctly.
• Check that the speed dialing settings are registered correctly (1 Chapter 6).
You dialed or have been provided with an incorrect number.
• Dial the number again, or check that you have the correct number.
The other party’s fax machine may be out of paper.
• Contact the other party and ask them to make sure paper is loaded in their fax
machine.
There may be other documents being sent from memory.
• Allow time for those documents to finish sending.
An error may have occurred during sending.
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).
The receiving fax machine may not be a G3 fax machine.
• Make sure the receiving fax machine is compatible with your unit (which is a G3 fax
machine).
The subaddress and/or password are incorrect.
• If you registered a subaddress/password under a speed dialing button or code, make
sure they match the other party’s settings.
■ Faxes sent from the unit are spotted or dirty.
The receiving fax machine may not be working properly.
• Check the unit by making a copy (1 p. 10-2). If the copy is clear, the problem may be
in the receiving fax machine. If the copy is spotted or dirty, clean the scanner
components (1 p. 12-4).
Chapter 13
Troubleshooting
13-15
Troubleshooting
The telephone line may not be working properly.
• Make sure there is a dial tone when you press Hook or when you lift the handset of
any external device connected to the unit. If there is no dial tone, contact your local
telephone company.
The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).
■ Cannot send using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If this is the case, the document is sent without ECM.
ECM may be disabled.
• Make sure ECM on your unit is enabled (1 ECM TX, p. 14-6).
• Contact the other party to check if ECM on their fax machine is enabled.
■ Errors occur frequently while sending.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the transmission speed (1 TX START SPEED, p. 14-10).
n
If none of these solutions solve the problem, unplug the unit and wait for at least five
seconds. Then plug it back in and try sending again. If you still cannot send, contact your
local authorized Canon Facsimile Dealer.
Receiving Problems
■ Cannot receive a fax automatically.
The unit may not be set to receive automatically.
• For the unit to receive faxes automatically, the receive mode must be set to FAX
ONLY MODE, Fax/Tel Mode, ANS.MACHINE MODE, or DRPD (1 Chapter 8). If
you have set ANS.MACHINE MODE, confirm that an answering machine is
connected to the unit and that it is turned on with an outgoing message properly
recorded (1 p. 8-9).
The unit may have a document stored in memory, leaving little or no memory
available.
• Print, send, or delete any documents you no longer need to be stored in memory
(1 p. 9-4).
An error may have occurred during reception.
• Check the LCD for an error message (1 p. 13-8).
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-15).
The telephone line cord may not be connected properly.
• Make sure it is connected properly (1 p. 2-7).
13-16
Troubleshooting
Chapter 13
■ No automatic switching between telephone and fax calls.
The unit may not be set to switch automatically between telephone and fax calls.
• For the unit to switch automatically, the receive mode must be set to Fax/Tel Mode,
ANS.MACHINE MODE, or DRPD (1 Chapter 8). If you have set ANS.MACHINE
MODE, confirm that an answering machine is connected to the unit and that it is
turned on with an outgoing message properly recorded (1 p. 8-9).
The unit may have a document stored in memory, leaving little or no memory
available.
• Print, send, or delete any documents you no longer need to be stored in memory
(1 p. 9-4).
An error may have occurred during reception.
• Check the LCD for an error message (1 p. 13-8).
• Print an ACTIVITY REPORT (1 p. 11-3) and check for an error code (1 p. 13-8).
The multi-purpose tray may be empty.
• Make sure paper is loaded in the multi-purpose tray (1 p. 2-15).
The other party’s fax machine may not send the CNG signal that tells your unit
that the incoming call is a fax call.
• Some fax machines cannot send this signal. In such cases, you will have to receive
the fax manually (1 p. 8-6).
■ Cannot receive a document manually.
You may have disconnected the call by pressing Start/Copy or dialing the remote
receiving ID after hanging up.
• Always press Start/Copy or dial the remote receiving ID before hanging up.
Otherwise you will disconnect the call (1 p. 8-6).
■ Print quality is poor.
The other party’s fax machine may not be functioning properly.
• The sending fax machine usually determines the unit’s quality. Contact the other party
and have them check that the scanning components of their fax machine are clean.
Error Correction Mode (ECM) may be disabled.
• Make sure ECM is on (1 ECM RX, p. 14-7).
■ Faxes do not print.
The toner cartridge may not be installed properly.
• Make sure the toner cartridge is installed properly (1 p. 2-12).
The toner cartridge may need to be replaced.
• Replace the toner cartridge (1 p. 12-6).
Chapter 13
Troubleshooting
13-17
Troubleshooting
You may not be using the correct paper type.
• Make sure you load paper that meets the requirements for the unit (1 p. 5-2).
■ Received faxes print blotched or unevenly.
The telephone lines may be in poor condition, or you may have a bad connection.
• Error Correction Mode (ECM) sending/receiving should eliminate such problems.
However, if the telephone lines are in poor condition, you may have to try again.
The other party’s fax machine may not be functioning properly.
• The sending fax machine usually determines the fax’s quality. Contact the other party
and have them check that the scanning components of their fax machine are clean.
Toner may be low or unevenly distributed.
• Redistribute the toner inside the toner cartridge (1 p. 12-6). If the problem persists,
replace the toner cartridge (1 p. 12-6).
■ Cannot receive using Error Correction Mode (ECM).
The other party’s fax machine may not support ECM.
• If this is the case, the document is received without ECM.
ECM may be disabled.
• Make sure ECM on your unit is enabled (1 ECM RX, p. 14-7).
• Contact the other party to check if ECM on their fax machine is enabled.
■ Errors occur frequently while receiving.
The telephone lines may be in poor condition, or you may have a bad connection.
• Lower the reception speed (1 RX START SPEED, p. 14-10).
The other party’s fax machine may not be functioning properly.
• Contact the other party and have them check that their fax machine is functioning
properly.
Copying Problems
■ Cannot make copies.
The document may not be loaded correctly.
• Make sure the document is loaded correctly in the ADF (1 p. 4-3).
• Make sure the operation panel is closed.
The document may not meet the requirements for the unit.
• Make sure you load documents that meet the requirements for the unit (1 p. 4-2).
n
13-18
For additional troubleshooting, see Printing Problems, p. 13-14.
Troubleshooting
Chapter 13
Telephone Problems
■ Cannot dial.
The telephone line cord may not be connected properly.
• Make sure it is connected properly (1 p. 2-7).
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the unit and into the wall outlet
(1 p. 2-9). If the unit is plugged into a power strip, make sure the power strip is
plugged in and turned on.
The unit may not be set for the correct telephone line type.
• Make sure the unit is set for the correct telephone line type (1 p. 3-8).
■ Optional handset or telephone disconnects while you are talking.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the unit and into the wall outlet
(1 p. 2-9). If the unit is plugged into a power strip, make sure the power strip is
plugged in and turned on.
The optional handset or telephone cord may be defective.
• Check the cord by substituting with another cord.
General Problems
■ Unit has no power.
The power cord may not be supplying power.
• Check the power cord by substituting with another, or by using a voltmeter to test it
for continuity.
■ Nothing appears in the LCD.
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the unit and into the wall outlet
(1 p. 2-9). If the unit is plugged into a power strip, make sure the power strip is
plugged in and turned on. If the LCD remains blank, unplug the unit and wait five
seconds, then plug it back in. If the LCD still remains blank, contact your local
authorized Canon Facsimile Dealer.
Chapter 13
Troubleshooting
13-19
Troubleshooting
The power cord may not be plugged in securely.
• Check that the power cord is plugged securely into the unit and into the wall outlet
(1 p. 2-9). If the unit is plugged into a power strip, make sure the power strip is
plugged in and turned on.
If You Cannot Solve a Problem
If you cannot solve the problem after having referred to the information in this chapter,
contact your local authorized Canon Facsimile Dealer.
Canon’s support personnel are trained in the technical support of Canon’s products and
will be able to help you with your problem.
n
c
Attempting to repair the unit yourself may void the limited warranty.
If the unit makes strange noises, emits smoke or strange smells, unplug it
immediately and contact your local authorized Canon Facsimile Dealer. Do not
attempt to disassemble or repair the unit yourself.
If you need to contact your local authorized Canon Facsimile Dealer directly, make sure
you have the following information:
• Product name
LASER CLASS 1060P
• Serial number
The serial number is on the label located at the back of the unit.
• Place of purchase
• Nature of problem
• Steps you have taken to solve the problem and the results
13-20
Troubleshooting
Chapter 13
If a Power Failure Occurs
If power is suddenly lost due to a power failure or accidental unplugging, a built-in
battery retains the unit’s settings. However, any documents stored in memory will be
lost.
During a power failure, functions are limited as follows:
• You cannot make telephone calls using the optional handset. Also, depending on your
telephone, you may not be able to make calls using the telephone connected to your
unit.
• You cannot send, receive, or copy documents.
• You can receive telephone calls through the optional handset. Also, depending on
your telephone, you may be able to receive calls through the telephone connected to
your unit.
When power is restored, your unit automatically prints a MEMORY CLEAR REPORT
that lists the documents that were deleted from memory as a result of the power failure.
12/27/2001 16:48 FAX 123 4567
CANON
001
************************************
MEMORY CLEAR REPORT
***
***
************************************
MEMORY FILES DELETED
TX/RX NO
TRANSMIT
B’CAST
0048
DEL SQ BDCST
0049
DELAYED TX
CONNECTION TEL/ID
[A
[
[A
[
[
[
01]
01]
02]
03]
04]
08]
Canon
Canon
Canon
Canon
Canon
Canon
TOKYO
CANADA
FRANCE
ITALIA
U.S.A.
OPTICS
PGS.
3 12/27
1 12/27
SET TIME
ST. TIME
16:03
16:08
1 12/27
16:15
2 12/27
16:36
20:00
20:00
22:00
If the toner cartridge is empty or there is no paper in the multi-purpose tray when power is
restored, the LCD displays CHANGE CARTRIDGE or LOAD PAPER. In these cases, the
MEMORY CLEAR REPORT will not be printed even after the toner cartridge is replaced or
paper is loaded.
Troubleshooting
n
MODE
0046
0047
Chapter 13
Troubleshooting
13-21
13-22
Troubleshooting
Chapter 13
Chapter 14
Summary of Settings
This chapter summarizes the settings of your unit and explains how to access them.
Summary of
Settings
Understanding the Menu System..........................................................14-2
Printing a List to Check the Current Settings .......................................14-2
Accessing the Menus ...........................................................................14-3
USER SETTINGS Menu ..........................................................................14-4
REPORT SETTINGS Menu .....................................................................14-5
TX (Transmission) SETTINGS Menu .....................................................14-6
RX (Reception) SETTINGS Menu ..........................................................14-7
PRINTER SETTINGS Menu ....................................................................14-8
POLLING BOX Menu...............................................................................14-9
SYSTEM SETTINGS Menu ...................................................................14-10
Chapter 14
Summary of Settings
14-1
Understanding the Menu System
The unit menu system allows you to customize the way your unit operates. It consists
of seven menus, each containing settings that control different functions of your unit.
Before adjusting any settings, you may want to print the USER’S DATA LIST to check
the current settings (1 below).
Printing a List to Check the Current Settings
You can print the USER’S DATA LIST to check the current settings of your unit as well
as the registered sender information (1 p. 3-5).
Follow this procedure to print the USER’S DATA LIST:
1 Open the one-touch speed dial panel.
2 Press Report.
ACTIVITY REPORT
3 Use ∂ or ¨ to select USER DATA
USER DATA LIST
LIST.
4 Press Set.
• The unit prints the USER’S DATA LIST.
PRINTING REPORT
The sender information is shown at the beginning of the list. The current settings of the
unit are listed after this.
12/27/2001 17:23 FAX 123 4567
CANON
001
****************************
*** USER’S DATA LIST ***
****************************
1.USER SETTINGS
UNIT TELEPHONE #
UNIT NAME
TX TERMINAL ID
TTI POSITION
TELEPHONE # MARK
SCANNING CONTRAST
OFFHOOK ALARM
VOLUME CONTROL
CALLING VOLUME
KEYPAD VOLUME
ALARM VOLUME
LINE MONITOR VOL.
RX CALL LEVEL
TEL LINE TYPE
14-2
Summary of Settings
123 4567
CANON
OUTSIDE IMAGE
FAX
STANDARD
ON
2
2
2
2
HIGH
TOUCH TONE
Chapter 14
Accessing the Menus
Follow this procedure to access the different menus:
1 Open the one-touch speed dial panel.
2 Press Data Registration.
DATA REGSTRATION
3 Press Set.
USER SETTINGS
4 Use ∂ or ¨ to select the menu you
want.
• You can select from the following:
– USER SETTINGS (1 p. 14-4)
– REPORT SETTINGS (1 p. 14-5)
– TX SETTINGS (1 p. 14-6)
– RX SETTINGS (1 p. 14-7)
– PRINTER SETTINGS (1 p. 14-8)
– POLLING BOX (1 p. 14-9)
– SYSTEM SETTINGS (1 p. 14-10)
5 Press Set to access the settings under
Ex:
ECM RX
Ex:
12/27
the menu you selected.
6 Refer to the appropriate table
(1 following pages) and use these
guidelines to select and register
settings:
❚ Use ∂ or ¨ to scroll through the
settings.
❚ To register a setting or access subsettings, press Set.
❚ To return to a previous level, press
Data Registration.
7 When you are finished, press Stop to
return to standby mode.
Chapter 14
Summary of
Settings
• For your settings to be registered, be
sure to press Set after making a
selection or entering information.
• If at any stage you wish to return to
standby mode, press Stop.
• If you pause for more than 60 seconds
while accessing a menu, the unit will
automatically return to standby mode.
FaxTel
Summary of Settings
14-3
USER SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
DATE & TIME
Sets the current date and time (1 p. 3-6).
–
UNIT TELEPHONE #
Enters the fax/telephone number you want to appear
at the top of each fax page you send (1 p. 3-6).
–
UNIT NAME
Enters the name or company name you want to appear
at the top of each fax page you send (1 p. 3-7).
–
TX TERMINAL ID
Set the options for the sender information.
–
TTI POSITION
Selects whether the sender information is positioned
inside or outside the image area (1 p. 3-5).
OUTSIDE IMAGE
INSIDE IMAGE
TELEPHONE #
MARK
Selects the prefix for the unit number (1 p. 3-5).
FAX
TEL
SCAN CONTRAST
Selects the scanning contrast (1 p. 7-3).
STANDARD
DARKER
LIGHTER
OFFHOOK ALARM
Enables/disables the off hook alarm that alerts you
that the handset is not seated properly in its cradle.
ON
OFF
VOLUME CONTROL
Sets the volume of the unit sounds.
–
CALLING VOLUME
Selects the ring volume when the unit detects a voice
call.
1/2/3
KEYPAD VOLUME
Selects the keypad touch beep volume.
0 (off)/1/2/3
ALARM VOLUME
Selects the error alarm volume.
0 (off)/1/2/3
LINE MONITOR VOL Selects the line monitor volume (sound during dialing).
0 (off)/1/2/3
RX CALL LEVEL
Selects the ring type for incoming calls.
HIGH
STANDARD
TEL LINE TYPE
Selects the telephone line type setting for your unit
(1 p. 3-8).
TOUCH TONE
ROTARY PULSE
14-4
Summary of Settings
Chapter 14
REPORT SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
TX REPORT
Enables/disables automatic printing of a TX
(transmission) REPORT (1 p. 11-4).
PRINT ERROR ONLY: Prints a report only when a
transmission error occurs.
OUTPUT YES: Prints a report every time you send a
document.
OUTPUT NO: No report is printed.
PRINT ERROR ONLY
OUTPUT YES
OUTPUT NO
If you select PRINT ERROR ONLY or OUTPUT YES
above, this setting enables/disables printing of the
first page of the fax under the report.
ON
OFF
RX REPORT
Enables/disables automatic printing of an RX
(reception) REPORT (1 p. 11-5).
OUTPUT NO: No report is printed.
PRINT ERROR ONLY: Prints a report only when a
reception error occurs.
OUTPUT YES: Prints a report every time you receive
a document.
OUTPUT NO
PRINT ERROR ONLY
OUTPUT YES
ACTIVITY REPORT
Enables/disables automatic printing of an ACTIVITY
REPORT after every 20 transactions (1 p. 11-3).
ON
OFF
Summary of
Settings
PRINT WITH
IMAGE
Chapter 14
Summary of Settings
14-5
TX (Transmission) SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
ECM TX
Enables/disables Error Correction Mode (ECM) during
transmission.
ON
OFF
MID PAUSE SET
Selects the length of a pause entered within a
fax/telephone number with the Pause button.
2 SEC
(1 to 15)
AUTO REDIAL
Enables/disables automatic redialing if the other party’s
line is busy on the first attempt (1 p. 7-9).
ON
OFF
REDIAL TIMES
Selects the number of redial attempts.
2 TIMES
(1 to 10)
REDIAL INTERVAL
Selects the time interval between redial attempts.
2 MIN.
(2 to 99)
Enables/disables automatic scanning of documents
after the fax number is entered.
ON: Scanning begins automatically five seconds after
entering the fax number (10 seconds if sending to
multiple fax numbers).
OFF: Scanning does not start automatically. (You need
to press Start/Copy to begin scanning.)
ON
OFF
TIME OUT
14-6
Summary of Settings
Chapter 14
RX (Reception) SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
ECM RX
Enables/disables Error Correction Mode (ECM) during
reception.
ON
OFF
RX MODE
Selects the receive mode (1 Chapter 8).
If you select FAX/TEL AUTO SW or DRPD, you can
select additional sub-settings (1 pp. 8-4, 8-10).
FAX/TEL AUTO SW
FAX ONLY MODE
DRPD
INCOMING RING
When the RX MODE setting is set to FAX ONLY MODE OFF
or FAX/TEL AUTO SW, this setting enables/disables
ON
ringing when the unit receives a call.*
RING COUNT
MAN/AUTO SWITCH
F/T RING TIME
Selects the number of rings before the unit begins
receiving.
2 TIMES
(1 to 99)
When the receive mode is set to MANUAL MODE, this
setting determines if the unit switches to fax receive
mode after it rings for a specified time.
OFF
ON
If you select ON above, this setting selects the length of 15 SEC
time the unit rings before switching to fax receive mode. (1 to 99)
Enables/disables remote receiving.
ON
OFF
If you select ON above, this setting selects the remote
receiving ID.
25
(00 to 99)
MEMORY RX
Enables/disables reception of a document in the unit’s
memory when a problem occurs.
ON
OFF
RX PAGE FOOTER
Enables/disables printing of the reception date and
time, transaction number (TX/RX NO.), and page
number at the bottom of each received fax page.
OFF
ON
REMOTE RX
Summary of
Settings
REMOTE RX ID
* Even if you have set INCOMING RING to ON, ringing will only occur if you have connected the optional handset or
a telephone to your unit.
Chapter 14
Summary of Settings
14-7
PRINTER SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
RX REDUCTION
Enables/disables reduction of faxes to fit on the paper
loaded in the multi-purpose tray.
ON
OFF
If you select ON, you can select the direction of the
reduction.
VERTICAL ONLY
HORIZ & VERTICAL
Selects the size of the paper loaded in the multipurpose tray (1 p. 5-9).
LTR
LGL
CUSTOM
A4
PAPER SIZE
If you select CUSTOM, you can select additional
sub-settings (1 p. 5-9).
ECONOMY PRT
Enables/disables economy printing (1 p. 5-11).
TONER SUPPLY LOW
RX TO MEMORY
Selects whether the unit continues printing when
KEEP PRINTING
toner level is low (CHANGE CARTRIDGE displayed in
the LCD).
RX TO MEMORY: Stops printing and received faxes
are stored in memory.
KEEP PRINTING: Ignores the warning and keeps
printing the entire document. This setting is convenient
when you do not have a new toner cartridge at hand.
Note however, that when you select this setting, the unit
will not receive the document in memory when the toner
cartridge is completely empty.
Once you install a new toner cartridge, be sure to set
RX TO MEMORY.
14-8
Summary of Settings
OFF
ON
Chapter 14
POLLING BOX Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
SETUP FILE
Sets up the polling box to hold a document to be polled
(1 p. 9-11).
–
FILE NAME
Enters the name for the polling box.
–
PASSWORD
Enters a password to restrict access to the polling box
settings.
0000 to 9999
TX PASSWORD
Enters an ITU-T-standard password.
–
ERASE AFTER TX
Selects whether the document is deleted from memory ON
once it is polled, or continues to be stored in memory.
OFF
ON: Document is deleted from memory after it is polled.
OFF: Document remains in memory after it is polled.
CHANGE DATA
PASSWORD
DELETE FILE
–
Enters the password (if registered) to access the
polling box settings.
–
Deletes the polling box settings (1 p. 9-14).
–
Enters the password (if registered) to access the
polling box settings.
–
Summary of
Settings
PASSWORD
Changes the polling box settings (1 p. 9-14).
Chapter 14
Summary of Settings
14-9
SYSTEM SETTINGS Menu
For details on accessing the settings below, see p. 14-3.
Default settings are shown in bold type.
Setting
Description
Sub-Settings
RX RESTRICTION
Restricts reception of faxes to the numbers registered
for speed dialing on your unit (1 p. 9-16).
OFF
ON
DATE SETUP
Selects the date format displayed in the LCD and
printed on the faxes you send.
MM/DD/YYYY
DD/MM YYYY
YYYY MM/DD
DISPLAY LANGUAGE
Selects the language of the LCD messages, settings,
and reports.
ENGLISH
FRENCH
SPANISH
TX START SPEED
Selects the speed at which the unit starts transmitting.
33600bps
14400bps
9600bps
7200bps
4800bps
2400bps
RX START SPEED
Selects the speed at which the unit starts receiving.
33600bps
14400bps
9600bps
7200bps
4800bps
2400bps
14-10
Summary of Settings
Chapter 14
Specifications
This appendix lists the unit’s main specifications.
General Specifications ............................................................................A-2
Printer........................................................................................................A-2
Facsimile ...................................................................................................A-2
Copier ........................................................................................................A-3
Telephone..................................................................................................A-3
Appendix A
Specifications
A-1
Specifications
Appendix A
General Specifications
Power Source
– 120 V
– 60 Hz
Power Consumption
– Max.: 500 W
– Standby: Approx. 7 W
Weight
Approx. 24.3 lb./11 kg (With components
attached)
Dimensions
1 p. 2-2
Environmental Conditions
– Temperature: 50°–90.5°F (10°–32.5°C)
– Humidity: 20%–80% RH
Liquid Crystal Display (LCD)
16 × 1
Display Languages
English/French/Spanish
Applicable Standards
– Electrical Safety: UL, C-UL
– Radiation: FCC Part 15 Class B, IC
– PTT: FCC Part 68, IC
– Other: Energy Star compliant
ADF Capacity
1 p. 4-2
Multi-Purpose Tray Capacity
1 p. 5-2
Printable Areas
1 p. 5-3
Scanned Area
1 p. 4-2
Printer
Printing Method
Laser beam printing
Paper Handling
Automatic feed
Recommended Print Media
1 p. 5-4
Print Speed*
Approx. 6 pages/minute
Print Width
Max. 8.2 in. (208 mm)
Resolution
600 × 600 dpi
Printing Cartridge
FX-3 toner cartridge
Toner Saver
Approx. 30% to 40% reduction in toner
consumption
Facsimile
Applicable Line
Public Switched Telephone Network (PSTN)
Compatibility
G3
Data Compressing System
MH, MR, MMR
Modem Type
Fax modem
Modem Speed
33.6/31.2/28.8/26.4/24/21.6/19.2/16.8/14.4/12/9.6/
7.2/4.8/2.4 Kbps
Transmission Speed
Approx. 3 seconds/page* at 33.6 Kbps,
ECM-MMR, transmitting from memory
Scanning Image Processing
– Ultra High Quality (UHQ™) image enhancement
– Halftones: 64 levels of gray
– Density adjustment 3 levels
Transmission/Reception Memory
Approx. 256 pages*
Fax Scanning Speed
Approx. 7.7 seconds/page*
Print Media Size and Weight
1 p. 5-2
* Based on ITU-T No. 1 Chart, standard mode.
A-2
Specifications
Appendix A
No. of Copies
Max. 99 copies
Telephone
Connection
– Optional handset/telephone
– Additional telephone/answering machine (CNG
detecting signal)/data modem
Dialing
– Automatic dialing
One-touch speed dialing (24 destinations)
Coded speed dialing (100 destinations)
Group dialing (Max. 123 destinations)
– Regular dialing (with numeric buttons)
– Automatic redialing
– Manual redialing
– Pause button
– Redial button
Networking
– Sequential broadcasting (Max. 125 destinations)
– Automatic reception
– Automatic fax/tel switchover
– Delayed transmission (Max. 125 destinations)
– Polling transmission
– Polling reception
– Remote reception by telephone (Default ID: 25)
– Non-ring reception
– ECM deactivation
– ACTIVITY REPORT (after every 20 transactions)
– Non-delivery report
– TTI (Transmit Terminal Identification)
Copier
Scanning Resolution
– Direct Copy: 400 × 300 dpi
– Memory Copy: 200 × 300 dpi
Printing Resolution
600 × 600 dpi
Reduction
70%, 80%, 90%
Copy Speed
Approx. 6 pages/minute
Appendix A
Specifications
A-3
Specifications
Fax Resolution
– FAX STANDARD: 203 pels/in. ¥ 98 lines/in.
(8 pels/mm × 3.85 lines/mm)
– FAX FINE: 203 pels/in. ¥ 196 lines/in.
(8 pels/mm × 7.7 lines/mm)
– FAX PHOTO: 203 pels/in. ¥ 196 lines/in. with
halftones (8 pels/mm × 7.7 lines/mm with
halftones)
– SUPER FINE: 203 pels/in. ¥ 392 lines/in.
(8 pels/mm × 15.4 lines/mm)
A-4
Specifications
Appendix A
Appendix B
Options
Options
If you have purchased the optional handset, refer to this appendix for instructions on
attaching it to your unit.
Optional Handset .....................................................................................B-2
Package Contents..................................................................................B-2
Attaching the Handset to Your Unit........................................................B-3
Maintaining Your Handset ......................................................................B-4
Appendix B
Options
B-1
Optional Handset
An optional handset is available for connection to your unit. Contact your local
authorized Canon Facsimile Dealer for more information on purchasing this option.
Package Contents
Make sure your handset package includes the following items:
HANDSET CRADLE
SCREWS WITH PLUGS (2)
HANDSET
SCREWS
(Not used with your FAX.)
RINGER VOLUME
SWITCH
Use a pen or other
pointed object to
select the ring
volume of the
handset (HI, LO,
or OFF).
SPEAKER VOLUME
SWITCH
If any items are damaged or missing, notify your local authorized Canon Facsimile
Dealer immediately.
B-2
Options
Appendix B
Attaching the Handset to Your Unit
Follow this procedure to attach the handset to your unit:
1 Use a screwdriver to remove the two
Options
covers on the left side of the unit.
2 Remove the screws from the plugs
and insert the plugs into the holes on
the handset cradle.
3 Insert the plugs (with the handset
cradle) into the holes on the unit.
• If you have difficulty inserting the plugs,
turn the unit so that the left side is
facing you and the right side is against
a wall. You can now insert the plugs
without the unit moving.
4 Use your finger to push the screws
into the plugs.
• If you have difficulty, use a cross-point
screwdriver to push the screws all the
way into the plugs. (Do not screw them
in as the screws may break.)
• Make sure you support the unit when
inserting the screws.
5 Place the handset in its cradle and
connect the handset cord to the h
jack.
Appendix B
Options
B-3
Maintaining Your Handset
To maintain your handset in top working condition, be sure to follow these guidelines:
• Do not leave your handset exposed to direct sunlight.
• Do not install your handset in hot or humid conditions.
• Do not spray aerosol polishes on your handset since they may enter the holes on
your handset and cause damage.
• Use a damp cloth to clean your handset.
B-4
Options
Appendix B
Glossary
■A
AC
Alternating current. The type of electrical current available from a wall outlet.
ADF
Automatic Document Feeder. The device included in the unit that automatically feeds
the document being faxed or copied.
Application program
Software prepared for a specific function or set of functions. Developers who make
application programs include drivers that support different types of printers.
Auto FAX/TEL switching
See Fax/Tel switching.
Automatic dialing
Dialing fax or telephone numbers by using a shortcut of pressing one or three buttons.
To use automatic dialing, you must register the numbers. See also One-touch speed
dialing, Coded speed dialing, and Group dialing.
Automatic image reduction
The unit can print the date, time, name or company name, and a fax/telephone number
at the top of the faxes it receives. To prevent this information from crowding the faxed
image on the page and possibly lengthening the fax, the unit automatically reduces the
size of the image to fit on the page.
Automatic redialing
When the receiving fax machine is busy, the unit waits a specified time and then
automatically redials the number. You define the number of times the unit redials and
the length of time between redialings.
■B
bps
Bits per second. Refers to the speed with which a fax machine sends and receives
data.
Broadcasting
Transmitting documents to more than one destination.
Glossary
G-1
Glossary
ACTIVITY REPORT
A journal of the unit’s fax transactions, both sent and received.
■C
Centronics®
An interface standard for parallel data transmission. One of the interfaces on the unit is
a Centronics®-type parallel interface.
CNG
Stands for Calling Signal. This is a signal sent by fax machines to identify the call as a
fax transmission. When the receiving fax machine detects this signal, it automatically
starts receiving the fax. The majority of fax machines in use today can send and detect
CNG signals.
Coded speed dialing
An automatic dialing method that allows you to dial a fax or telephone number by
pressing Coded Dial and a two-digit code using the numeric buttons.
Cursor
The underline symbol you see in the LCD when you register numbers and names in the
unit.
■D
Delayed sending
The ability to send a document automatically at a preset time.
Dialing methods
Ways of pressing one or more buttons to access a telephone/fax number to connect to
an outside party or fax machine. Dialing methods include one-touch, coded speed
dialing, group dialing, and regular dialing.
Document
The sheet of paper containing the data that you send to, or receive from a unit.
dpi
Dots per inch. A unit of measurement for indicating a printer’s resolution.
DRPD
Distinctive Ring Pattern Detection. Allows you to assign different ring patterns to
distinguish voice and fax calls using your telephone company’s special services.
Dual access (Multitasking)
Enables the unit to receive a fax (in memory), even if it is copying or printing a
document. Also enables you to scan other faxes into memory, make copies, print
reports, print documents, or register information while the unit sends a fax from
memory.
G-2
Glossary
■E
ECM
Error Correction Mode. The ability of your unit to reduce system and line errors when
sending or receiving from another fax machine with ECM capability. ECM is most
effective in areas where the telephone lines are in poor condition or there is frequent
interference on the line.
■F
Fax/Tel switching
The ability of the unit to automatically detect whether a call is from a fax machine or
telephone. With this feature, one telephone line can be shared by both the telephone
and the fax machine.
FINE
The resolution setting for documents with very small characters and lines.
■G
G3, Group 3 fax machine
Defined by ITU-T. Uses encoding schemes to transmit image data while reducing the
amount of data that needs to be transmitted, thus reducing transmission time. G3 fax
machines can transmit one page in less than one minute. Encoding schemes for G3
fax machines are Modified Huffman (MH), Modified READ (MR), and Modified Modified
READ (MMR).
Grayscale
Representing color in black & white as a result of different intensities of color. Different
colors and intensities of colors appear as different shades of gray.
Group dialing
A dialing method that enables you to dial up to 123 registered one-touch speed dialing
or coded speed dialing numbers together as a group. This means that you can press
just one or three buttons to enter numbers when sending the same document to many
destinations.
■H
Halftone
Using this method, the unit produces shades of gray by mapping dots to be printed.
Glossary
G-3
Glossary
Factory default
The unit is preprogrammed in the factory with settings that we recommend. These are
known as factory default settings. You can customize your unit by changing the factory
default settings.
■I
IEEE 1284
IEEE 1284 is the new specification standard for computer-to-peripheral bi-directional
parallel interface communications. The new standard was adopted by IEEE, Institute of
Electrical and Electronic Engineers, Inc., in 1993. Some of the benefits it provides are:
bi-directional communication between PCs and peripheral devices, a higher speed data
transfer rate, and protection against data loss due to noise interference.
Interface
The connection between two devices that makes it possible for them to communicate
with each other. Your unit has a parallel interface port and a USB interface port.
ITU-T
International Telecommunications Union-Telecommunications sector. A committee
created to set international standards for telecommunications.
ITU-T No. 1 Chart
A test chart, defined by ITU-T, used to measure the transmission speed as well as the
transmitting and receiving memory capacity of a fax machine.
■J
Jack
The telephone receptacles on your wall and unit used to connect the telephone line,
the optional handset or a telephone, and an additional telephone, answering machine,
or data modem.
■M
Manual receiving
A method of receiving faxes in which you manually activate reception from the unit, or
from the optional handset or telephone connected to the unit.
Manual redialing
When you use regular dialing, you can redial a number “manually” by simply pressing
Redial. The last number dialed with the numeric buttons is the number redialed.
Memory sending
Scans a document into memory before the unit dials the number(s) and sends it. This
method allows you to retrieve your document immediately after scanning.
Modem
A device that converts (MOdulates) digital data for transmission over telephone lines. At
the receiving end, this device converts the modulated data (DEModulates) to digital
format that the PC understands.
G-4
Glossary
■N
Noise
A term applied to a variety of problems that impair the operation of telephone lines
used for faxing.
Numeric buttons
The round, numbered buttons on the operation panel marked the same as a standard
telephone keypad. Press them to perform regular dialing. They are also used to enter
numbers, letters, and symbols when registering numbers and names, and for entering
two-digit codes for coded speed dialing.
One-touch speed dialing
An automatic dialing method that allows you to dial a fax or telephone number by
pressing a single one-touch speed dialing button. The unit can store up to 24 numbers
for one-touch speed dialing.
One-touch speed dialing buttons
The buttons numbered 01 to 24 on the operation panel, each of which may be
registered with a fax or telephone number. Once a number is registered, you press one
button to dial the entire number.
■P
Paper feed
Refers to guiding a sheet of paper into the unit’s paper path.
Parallel interface
An interface that transmits multiple bits simultaneously (usually in one-byte segments).
Your unit has a built-in, Centronics®-type bi-directional parallel interface.
Pause
A timing entry required for registering certain overseas or long distance numbers and
for dialing out through some telephone systems or switchboards. Pressing Pause
enters a pause between or after digits of a fax/telephone number.
Photo
The document setting you use for sending or copying documents with intermediate
tones, such as photographs.
Polling
One fax machine requesting another to send a document. The receiving party calls the
fax machine holding the document to be sent, and requests that it be sent.
Printable area
The area of a sheet of paper or other print media on which the unit can reproduce text
or graphics (the printing area is smaller than the paper).
Glossary
G-5
Glossary
■O
Printer driver
Software that sends printing instructions to a printer (in this case, the LASER CLASS).
The printer driver keeps track of the attributes of a printer and the codes the program
must send to access those attributes.
Pulse
See Rotary pulse.
■Q
Quick-on-line sending
Quick-on-line sending is the easiest and quickest way to send a document. After a
document is loaded in the ADF, the unit begins scanning the entire document into
memory. As the first page of a multipage document is being scanned, your unit begins
calling the other party, and transmits the information even as the remaining pages are
being scanned.
■R
Receiving
Also called RX or Reception. This refers to how the unit receives a fax.
Reception
See Receiving.
Redialing
See Automatic redialing and Manual redialing.
Reduction mode
See Automatic image reduction.
Registering
A process by which you place fax or telephone numbers, names, and other information
in the unit’s memory.
Regular dialing
Also called Manual dialing. Pressing the individual numeric buttons to dial a fax or
telephone number.
Remote receiving ID
The two-digit code that enables you to manually activate reception of a fax using a
telephone connected to the unit. (The default code is 25.)
Remote reception
Activating reception of a fax by answering a telephone that is connected to the unit, but
that is not located near the unit. You need to dial the remote receiving ID to start
reception of a fax.
Report
A document printed by the unit containing information about the faxes it has sent or
received.
G-6
Glossary
Resolution
The density of dots for any given output device. Expressed in terms of dots per inch
(dpi). Low resolution causes font characters and graphics to have a jagged
appearance. Higher resolution means smoother curves and angles, as well as a better
match to traditional typeface designs. Resolution values are represented by horizontal
data and vertical data, for example, 600 ¥ 600 dpi.
Rotary pulse
A telephone dialing system where a dial is rotated to send pulses to the telephone
switching system. When you pulse dial, you hear clicks. When you touch-tone dial, the
most common dialing system, you hear tones.
RX
See Receiving.
Scanning contrast
A setting that darkens or lightens the scanning of documents.
Sender ID
Also called TTI or Transmit Terminal ID. Information printed at the top of a fax informing
the receiver of the date and time of transmission, the sender’s details, and the page
number. You must register this information in your unit.
Sending
Also called TX or Transmit. A document that has been scanned by a fax machine and
sent over telephone lines, in the form of electrical pulses, to another fax machine.
Sending speed
The rate at which faxes are transmitted through the telephone line. See also bps.
Sequential broadcasting
Allows you to send a scanned document to as many as 125 locations at once, using a
combination of one-touch speed dialing, coded speed dialing, and regular dialing.
STANDARD
A document setting for sending normal typewritten or printed documents containing
only text and no drawings, photographs, or illustrations.
Standby
The mode in which the unit is on and ready to use. All operations start from standby
mode when the LCD displays the date and reception mode.
SUPER FINE
The resolution setting for documents with fine print and images.
Glossary
G-7
Glossary
■S
■T
Timed sending
See Delayed sending.
Tone/pulse setting
The ability to set the unit to match the telephone dialing system your telephone line
uses: touch-tone or rotary pulse.
Toner
A black, resin-coated powder contained in the FX-3 toner cartridge. The unit applies the
toner to the surface of the photosensitive drum inside the unit via an
electrophotographic mechanism.
Toner saver
Decreases the amount of toner used, resulting in a longer effective cartridge life.
Transaction number
A unique number assigned to each document sent (TX NO.) or each fax received (RX
NO.) by the unit and used to identify that particular fax.
Transmit
See Sending.
TTI
Transmit Terminal ID. See Sender ID.
TX
See Sending.
■U
UHQ™
Ultra High Quality. An exclusive Canon digital image processing system that
incorporates 64 shades of gray along with a special edge enhancement feature that
ensures that text and photos are transmitted with ultimate clarity.
USB port
This port, located at the back of the unit, is for connecting the unit to your PC. Connect
a USB cable to the USB ports on the unit and PC.
G-8
Glossary
Index
A
A4 setting 5-2, 5-9, 14-8
ACTIVITY REPORT
description 11-2
printing 11-3
sample 11-3
setting 14-5
ADF 2-10
adding pages in 4-4
capacity 4-2
jams in 13-2
Alarm light 2-11
ALARM VOLUME setting 14-4
ANS.MACHINE MODE
description 8-2
setting 8-9
AnsMode setting. See ANS.MACHINE MODE
Answering machine
connecting 2-7
using unit with 8-9
Area
printable 5-3
scanned of document 4-2
Assembling, unit 2-6
AUTO REDIAL
message 13-8
setting 7-10, 14-6
Automatic Document Feeder. See ADF
Automatic redialing
canceling 7-9, 7-10
definition 7-9
setting options for 7-10, 7-11
Index
B
Broadcasting, sequential 7-12, 7-13
BUSY/NO SIGNAL message 13-8
Button. See individual button names
C
CALLING VOLUME setting 14-4
Canceling
polling receiving 9-11
receiving 8-15
redialing 7-9, 7-10
sending 7-8
Cartridge. See Toner cartridge
CHANGE CARTRIDGE message 12-6, 13-8, 13-9
CHANGE DATA setting 9-15, 14-9
CHECK COVER message 13-9
CHECK DOCUMENT message 13-2, 13-9
CHECK PAPER SIZE message 13-9
CHECK POLLING ID message 13-9
CHECK PRINTER message 13-9
CHK SUBADDR/PSWD message 13-9
Cleaning
scanner components 12-4, 12-5
unit’s exterior 12-2
unit’s interior 12-2, 12-3
Clear button 2-11, 3-4
CLEAR PAPER JAM message 13-3, 13-10
Coded Dial button 2-11, 6-2, 6-16, 6-17
CODED SPEED DIAL LIST 1
description 11-2
printing 6-18
sample 6-20
CODED SPEED DIAL LIST 2
description 11-2
printing 6-18
sample 6-20
Coded speed dialing 6-2, 7-4
making telephone call with 6-17
registering 6-8 to 6-12
sending with 6-16
Components, unit 2-10, 2-11. See also individual
component names
Connecting
answering machine 2-7
data modem 2-7
external device 2-7
handset 2-7
parallel cable 2-8
I-1
Index
∂ button 2-11, 14-3
¬ button 2-11, 3-4
® button 2-11, 3-3, 3-4
¨ button 2-11, 14-3
+ button 2-11, 3-6
(1 p. n-nn), definition 1-5
(1 Printer Driver Manual), definition 1-5
1-TOUCH SPD DIAL LIST 1
description 11-2
printing 6-18
sample 6-19
1-TOUCH SPD DIAL LIST 2
description 11-2
printing 6-18
sample 6-19
power cord 2-9
printer cable 2-8
telephone 2-7
telephone line cord 2-7
to PC 2-8
USB cable 2-8
Contrast
copying, setting 7-3
sending, setting 7-3
Conventions, type 1-5
Copying 10-2, 10-3
document requirements 4-2
features 1-3
problems 13-18
Cord
answering machine 2-7
data modem 2-7
handset 2-7
power 2-4, 2-9
telephone 2-7
telephone line 2-4, 2-7
Correcting mistake 3-4
Cover
front 2-10
multi-purpose tray 2-4, 2-6, 2-10
CUSTOM setting 5-9, 14-8
CUSTOM1/LONG setting 5-2, 5-10
CUSTOM2/SHORT setting 5-2, 5-10
Customer support 1-6
D
Data
modem, connecting 2-7
Registration button 2-11, 14-3
Date, entering 3-6
DATE & TIME setting 3-6, 14-4
DATE SETUP setting 14-10
Default, definition 1-5
DEFAULT ACTION setting 8-4, 8-5, 8-13
Delayed sending
deleting document set for 7-17
printing document set for 7-16
scanning a document into memory for 7-14, 7-15
Transmission button 2-11, 7-14, 7-16, 7-17
DELETE FILE setting 9-15, 14-9
Deleting
document in memory 9-8
document set for delayed sending 7-17
polling box settings 9-14, 9-15
Delivery, paper. See Paper delivery
Destination labels 6-7, 6-15
Dialing
coded speed dialing. See Coded speed dialing
group dialing. See Group dialing
methods 7-4
I-2
one-touch speed dialing. See One-touch speed
dialing
regular 7-4
special 9-2, 9-3
speed. See Speed dialing
switching temporarily to tone 9-3
through switchboard 9-2
Dimensions 2-2
DISPLAY LANGUAGE setting 14-10
DOC. MEMORY LIST
description 11-2
printing 9-4
sample 9-4
DOC. TOO LONG message 13-10
Document
adding pages in ADF 4-4
definition 1-5
guide 2-10
loading 4-3, 4-4
problem 4-2
problems with multipage 4-3
quantity 4-2
requirements 4-2
scanned area 4-2
size 4-2
support 2-4, 2-6, 2-10
thickness 4-2
weight 4-2
Documentation 2-4
LASER CLASS 1060P User’s Guide 1-4
Printer Driver Manual 1-4
using 1-4, 1-5
DOUBLE RING setting 8-11
DRPD
communicating with 8-14
description 8-2
how it responds to calls 8-14
receiving with 8-10 to 8-14
ring patterns 8-10
setting 8-10 to 8-13, 14-7
E
ECM RX
message 13-10
setting 14-7
ECM TX
message 13-10
setting 14-6
ECONOMY PRT setting 5-11, 14-8
Envelopes
loading 5-5, 5-6
printable area 5-3
requirements 5-2
selecting 5-4
ERASE AFTER TX setting 9-13, 14-9
ERROR TX REPORT, sample 11-4
Index
F
F/T RING TIME setting 8-4, 8-5, 8-13, 14-7
Face-down delivery 5-7, 5-8
slot 2-10, 5-7
Face-up delivery 5-7, 5-8
slot 2-10, 5-7
Fax
definition 1-5
features 1-3
FAX ONLY MODE
description 8-2
setting 8-8, 14-7
FAX setting 8-12, 14-4
FAX/TEL AUTO SW setting 8-3, 8-11, 8-12, 8-13,
14-7
Fax/Tel Mode
description 8-2
setting 8-3
setting options for 8-4, 8-5
FaxOnly setting. See FAX ONLY MODE
FaxTel setting. See Fax/Tel Mode
Features, LASER CLASS 1-3
FILE NAME setting 9-12, 14-9
Fixing assembly 2-10
Front cover 2-10
FX-3. See Toner cartridge
G
GROUP DIAL LIST
description 11-2
printing 6-18
sample 6-21
Group dialing 6-2, 7-4
registering 6-13 to 6-15
sending with 6-16
Guide
document 2-10
paper 2-10
H
Handling, safety instructions 1-7, 1-8
Handset
connecting 2-7
manual sending via 7-6, 7-7
Hook Button 2-11, 6-17, 7-6, 9-3
HORIZ & VERTICAL setting 14-8
I
INCOMING RING setting 14-7
INSIDE IMAGE setting 14-4
Installing toner cartridge 2-12 to 2-14
Index
J
Jack 2-7
Jams
clearing 13-2 to 13-7
in ADF 13-2
in paper delivery slots 13-3
inside unit 13-3 to 13-7
paper 13-3 to 13-7
K
KEEP PRINTING setting 14-8
KEYPAD VOLUME setting 14-4
L
Label 2-4
destination 6-7, 6-15
paper loading warning 2-6
LASER CLASS. See Unit
Latch 2-10
LCD 2-11
definition 1-5
messages 13-8 to 13-12. See also individual
message names
Letter
entering 3-2, 3-3
mode 3-2, 3-3
Lever, paper release 2-10, 13-4
LGL setting 5-2, 5-9, 14-8
Light, Alarm 2-11
LINE MONITOR VOL setting 14-4
Lists. See also individual list names
summary 11-2
LOAD PAPER message 13-10
Loading
document 4-3, 4-4
envelopes 5-5, 5-6
paper 2-15 to 2-17
transparencies 5-6
Location
choosing 2-2
safety instructions 1-8, 1-9
LTR setting 5-2, 5-9, 14-8
Index
Ex:, definition 1-5
External device, connecting 2-7
M
Maintenance, safety instructions 1-7, 1-8
MAN/AUTO SWITCH setting 14-7
MANUAL MODE
description 8-2
setting 8-6, 8-7
Manual redialing 7-9
canceling 7-9
Manual sending via the handset 7-6, 7-7
canceling 7-8
Manual setting. See MANUAL MODE
Memory
deleting document in 9-8
I-3
documents in 9-4 to 9-8
printing document in 9-5
printing list of documents in 9-4
receiving when problem occurs 8-15
Reference button 2-11, 9-4, 9-5, 9-6, 9-8
scanning a document for delayed sending into
7-14, 7-15
sending. See Memory sending
sending document in 9-6, 9-7
MEMORY CLEAR REPORT 13-21
description 11-2
sample 13-21
MEMORY FULL message 13-10
MEMORY RX setting 14-7
Memory sending 7-5, 7-6
canceling 7-8
MEMORY USED nn% message 13-11
Menu. See also individual menu names
accessing 14-3
definition 1-5
system, understanding 14-2, 14-3
Messages. See LCD messages
MID PAUSE SET setting 14-6
Mistake, correcting 3-4
Multi-purpose tray 2-10
capacity 5-2
cover 2-4, 2-6, 2-10
loading paper in 2-15 to 2-17
MULTI TX/RX (Transaction) REPORT 11-5
description 11-2
sample 11-5
MULTI TX/RX REPORT. See MULTI TX/RX
(Transaction) REPORT
N
NO RX PAPER message 13-11
NO TEL # message 13-11
NORMAL RING setting 8-11
NOT AVAILABLE message 13-11
Number
entering 3-2, 3-3
mode 3-2, 3-3
Numeric buttons 2-11, 3-2
O
OFFHOOK ALARM setting 14-4
One-touch speed dial panel 2-11
One-touch speed dialing 6-2, 7-4
buttons 2-11, 6-2, 6-16, 6-17
making telephone call with 6-17
registering 6-3 to 6-7
sending with 6-16
Operation panel 2-10, 2-11
Optional handset. See Handset
OTHER RING TYPE setting 8-11
OUTPUT NO setting 14-5
I-4
OUTPUT YES setting 14-5
OUTSIDE IMAGE setting 14-4
P
Panel
one-touch speed dial 2-11
operation 2-10, 2-11
Paper
delivery. See Paper delivery
feeding problems 13-13
guide 2-10
jams 13-3 to 13-7
loading 2-15 to 2-17
loading warning label 2-6
path 5-7
printable area 5-3
quantity 5-2
release lever 2-10, 13-4
requirements 5-2
rest 2-4, 2-6, 2-10
selecting 5-4
size setting 5-2, 5-9, 5-10
weight 5-2
Paper delivery
face-down 5-7, 5-8
face-up 5-7, 5-8
selecting 5-7, 5-8
selector 2-10, 5-7, 5-8
slot, jams in 13-3
PAPER SIZE setting 5-9, 14-8
Parallel cable, connecting 2-8
Password
for polling box, setting 9-11 to 9-13
for polling receiving 9-9
registering for coded speed dialing 6-8 to 6-12
registering for one-touch speed dialing 6-3 to 6-7
PASSWORD setting 9-12, 14-9
Pause
button 2-11, 9-2
entering 9-2
PBX, definition 9-2
PC, connecting to LASER CLASS 2-8
Polling
another fax machine 9-9, 9-10
box. See Polling box
button 2-11, 9-10, 9-14
definition 9-9
receiving. See Polling receiving
sending. See Polling sending
Polling box
changing settings 9-14, 9-15
deleting settings 9-14, 9-15
scanning document into 9-14
setting up 9-11 to 9-13
POLLING BOX
menu 14-3, 14-9
Index
Q
Quantity
document 4-2
envelopes 5-2
paper 5-2
transparencies 5-2
Index
R
REC’D IN MEMORY message 8-15, 13-12
Receive Mode button 2-11
Receiving. See also individual receive modes
canceling 8-15
in memory when problem occurs 8-15
methods 8-2
polling. See Polling receiving
problems 13-16 to 13-18
remote, definition 8-6
restricting 9-16
while performing other tasks 8-15
Reception report. See RX (Reception) REPORT
Redial button 2-11, 7-9
REDIAL INTERVAL setting 7-11, 14-6
REDIAL TIMES setting 7-11, 14-6
Redialing 7-9 to 7-11
Remote reception, definition 8-6
REMOTE RX ID setting 14-7
REMOTE RX setting 14-7
Replacing toner cartridge 12-6 to 12-8
Report button 2-11, 6-18, 11-3, 14-2
REPORT SETTINGS menu 14-3, 14-5
Reports. See also individual report names
summary 11-2
Resolution
button 2-11, 7-2, 10-2
copying, setting 10-2
sending, setting 7-2
Rest, paper 2-4, 2-6, 2-10
Restricting reception 9-16
RING COUNT setting 14-7
RING START TIME setting 8-4, 8-5, 8-13
Roller, transfer charging 2-10
ROTARY PULSE setting 3-8, 14-4
RX (Reception) REPORT 11-5
description 11-2
sample 11-5
RX (Reception) SETTINGS menu 14-3, 14-7
RX CALL LEVEL setting 14-4
RX MODE setting 8-3, 8-8, 8-11, 8-12, 14-7
RX PAGE FOOTER setting 14-7
RX REDUCTION setting 14-8
RX REPORT. See also RX (Reception) REPORT
setting 14-5
RX RESTRICTION setting 9-16, 14-10
RX SETTINGS menu. See RX (Reception) SETTINGS
menu
RX START SPEED setting 14-10
RX TO MEMORY setting 14-8
S
Safety instructions 1-7 to 1-9
Saving, toner consumption 5-11
SCAN CONTRAST setting 7-3, 14-4
I-5
Index
setting 9-11, 9-15
Polling receiving
canceling 9-11
polling another fax machine 9-9, 9-10
Polling sending
changing polling box settings 9-14, 9-15
deleting polling box settings 9-14, 9-15
scanning document into polling box 9-14
setting up polling box 9-11 to 9-13
Power
cord 2-4, 2-9
failure 13-21
supply, safety instructions 1-9
switch 2-9
PRINT ERROR ONLY setting 14-5
Print media
loading 5-4 to 5-6
requirements 5-2, 5-3
selecting 5-4 to 5-6
PRINT WITH IMAGE setting 14-5
Printer
cable, connecting 2-8
features 1-3
PRINTER SETTINGS menu 14-3, 14-8
Printing
area 5-3
document in memory 9-5
document set for delayed sending 7-16
lists. See individual list names
problems 13-14
reports. See individual report names
Problems
cannot solve 13-20
copying 13-18
document 4-2
general 13-19
multipage document 4-3
paper feeding 13-13
printing 13-14
receiving 13-16 to 13-18
receiving in memory when 8-15
sending 13-15, 13-16
telephone 13-19
PSWD POL REJCT message 13-11
PSWD TX REJECTED message 13-11
Pulse dialing
setting for 3-8
switching temporarily to tone dialing 9-3
Scanner components, cleaning 12-4, 12-5
Scanning
contrast, copying 7-3
contrast, sending 7-3
document area 4-2
document into memory for delayed sending 7-14,
7-15
resolution, copying 10-2
resolution, sending 7-2
SELECT POL REJCT message 13-12
Selector, paper delivery 2-10, 5-7, 5-8
Sender information
definition 3-5
registering 3-5 to 3-7
sample 3-5
Sending
at preset time. See Delayed sending
canceling 7-8
delayed. See Delayed sending
document in memory 9-6, 9-7
document requirements 4-2
manual via the handset 7-6, 7-7
memory 7-5, 7-6
methods 7-5 to 7-7
polling. See Polling sending
problems 13-15, 13-16
same document to several fax numbers 7-12, 7-13
timer. See Delayed sending
with coded speed dialing 6-16
with group dialing 6-16
with one-touch speed dialing 6-16
with speed dialing 6-16
Sequential broadcasting 7-12, 7-13
Serial number, unit 13-20
Set button 2-11, 14-3
Settings. See also individual setting names
printing list of 14-2
SETUP FILE setting 9-12, 14-9
Shipping materials, removing 2-5
SHORT-LONG-SHORT setting 8-11
SHORT-SHORT-LONG setting 8-11
Size
document 4-2
envelopes 5-2
paper 5-2, 5-9, 5-10
transparencies 5-2
Space button 2-11, 3-3
Special function buttons 2-11. See also individual
button names
Speed dialing. See also individual speed dialing
methods
definition 6-2
lists. See Speed dialing lists
making telephone call with 6-17
methods 6-2
I-6
sending document with 6-16
using 6-16, 6-17
Speed dialing lists. See also individual list names
printing 6-18 to 6-21
samples 6-19 to 6-21
Start/Copy button 2-11, 7-6, 7-7, 10-2, 10-3
Stop button 2-11, 14-3
SUBADD TX REJECT message 13-12
Subaddress
for polling receiving 9-9
registering for coded speed dialing 6-8 to 6-12
registering for one-touch speed dialing 6-3 to 6-7
Support
customer 1-6
document 2-4, 2-6, 2-10
tray 2-4, 2-6, 2-10
Switchboard, dialing through 9-2
Symbols, entering 3-2, 3-3
SYSTEM SETTINGS menu 14-3, 14-10
T
TEL LINE TYPE setting 3-8, 14-4
TEL setting 8-12, 14-4
Telephone
connecting 2-7
features 1-3
making call with speed dialing 6-17
problems 13-19
TELEPHONE # MARK setting 14-4
Telephone line
cord 2-4, 2-7
type, setting 3-8
Testing LASER CLASS 2-17
Thickness, document 4-2
Time
entering 3-6
sending at preset. See Delayed sending
TIME OUT setting 14-6
Timer sending. See Delayed sending
Tone dialing
setting for 3-8
switching temporarily to 9-3
Toner cartridge 2-4
compartment 2-10
installing 2-12 to 2-14
replacing 12-6 to 12-8
Toner saver setting 5-11
TONER SUPPLY LOW setting 14-8
TOUCH TONE setting 3-8, 14-4
Transfer charging roller 2-10
Transmission report. See TX (Transmission) REPORT
Transparencies
loading 5-6
requirements 5-2
selecting 5-6
Index
Tray
multi-purpose 2-10
multi-purpose, cover 2-4, 2-6, 2-10
support 2-4, 2-6, 2-10
TTI POSITION setting 14-4
TX (Transmission) REPORT 11-4
description 11-2
sample 11-4
TX (Transmission) SETTINGS menu 14-3, 14-6
TX PASSWORD setting 9-12, 14-9
TX REPORT. See also TX (Transmission) REPORT
setting 14-5
TX SETTINGS menu. See TX (Transmission)
SETTINGS menu
TX START SPEED setting 14-10
TX TERMINAL ID setting 14-4
TX/RX CANCELLED message 13-12
TX/RX NO. nnnn message 13-12
TX/RX NO. nnnn, SCANNING P.nnn, MEMORY FULL
message 13-12
Type conventions 1-5
VOLUME CONTROL setting 14-4
VOLUME CONTROL setting 14-4
W
Weight
document 4-2
paper 5-2
unit 1-8
U
Index
Unit 2-4
assembling 2-6
choosing location for 2-2
cleaning 12-2 to 12-5
clearing jams 13-2 to 13-7
components 2-10, 2-11. See also individual
component names
connecting 2-7 to 2-9
dimensions 2-2
features 1-3
name, registering 3-6, 3-7
number, registering 3-6, 3-7
testing 2-17
unpacking 2-3 to 2-5
UNIT NAME setting 3-7, 8-12, 14-4
UNIT TELEPHONE # setting 3-6, 8-11, 14-4
Unpacking unit 2-3 to 2-5
USB cable, connecting 2-8
USER SETTINGS menu 14-3, 14-4
USER’S DATA LIST
description 11-2
printing 14-2
sample 14-2
User’s Guide 1-4
type conventions 1-5
V
VERTICAL ONLY setting 14-8
Volume
ALARM VOLUME setting 14-4
CALLING VOLUME setting 14-4
KEYPAD VOLUME setting 14-4
LINE MONITOR VOL setting 14-4
Index
I-7
I-8
Index